cp03-30-1976 cAGENDA
SPECIAL MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, MARCH 30, 1976
8:00 A.M.
U
1. Bicycle'License Fee
2. Judicial Ditch 419
3. Resolution No. 5665 - Amending the 1976 Budget as adopted by
Resolution No. 5586
4. Verified Claims
5. Adjournment
DATE: 3-25-76
POLICE DEPARTMENT
MEMORANDUM
TO: Mayor and City Council --
FROM: Dean 0' Borsky
SUBJECT: Bicycle License Fee
We have begun a permanent bicycle licensing program. This program will
provide better record keeping and will also be made part of our crime watch
program.
We will now be able to enter all stolen bicycles into the computer system
as well as well as having the bicycles permanently marked. In addition
we will cut down on the time and expense used to license bicycles yearly.
I therefore request that you authorize an increase in the cost of the
licenses from $ .50 per year to $3.00 for the permanent license as provided
by City ordinance 415.
0
ITY('OF HUTC_i INSON
,MifthQSOttl 55350
0FIC AT 37 WASHINGTON AVENUE WEST
MEMORANDUM
DATE: March 25, x.976 _ _ — — _ _ —
TO: Mayor and Council _^`_,,,,______________
FROM: Administrative Assistant _ _ ` — ` _ _ _ _ — — _ w _ _ —
SUBJECT: Revising of the 1976 Budget _ _ _ — _ _ _ _ _ _ _ _ — _
Last September you adopted a budget for 1976 which will begin on April let.
Since that time numerous Council actions have altered the composition of
that budget. The principal alteration was setting the salaries for the employees
for the coming year. Therefore, the attached resolution is being submitted
for your consideration as a recommendation to officially amend the 1976
Budget so that we might incorporate those changes in the final printing of
our "1976 Operating Budget".
As I said, the majority of these changes were in the area of salaryincreases.
However, there are three other major departures from the 1976 budget which
are in the area of City Clerk, Fire Department and Maintenance Services.
I will speak to those as I review the various expenditures by department.
However, with regards to revenues the only major changes are to -bring forth
a sale of property -in the amount of $6,000 not achieved in budget year 1975,
a transfer of $10,000 from the Water and Sewer Fund to provide its share
of the Maintenance Services Department, and the Bond and Interest Tax
proceeds reflect the Bond Interest payments to be made from the General
Fund.
The expenditures portion of the budget would be,modified according to the
resolution attached. The Administrative Assistant's portion reflects
salary increases and also an increase in the amount for the personnel
coordinator who will be assisting in the preparation of the Community
Development Grant. The City Clerk's Budget increases a significant amount
by the addition of the radio dispatchers to this section for accounting
purposes. The suggestion of the Labor Relations Consultant was to place
these positions directly in the Clerk's Budget to eliminate the possiblity
of them being included in a law enforcement bargaining unit.
The Motor Vehicle Department increases mainly due to salary increases,
as with the case of City Hall and Protective Inspections.
Mayor and Council
March 25, 1976
Page 2
The most significant change in the Budget is an increase of $70,657 for
the Fire Department. It is proposed that the contribution of General
Revenue Sharing Funds to this years General Budget would be allocated
mainly for the purchase of the aerial ladder truck for the Fire Department.
Thus an increase of that amount added to the existing $15,000 would ear
mark a total $64,657 of our Revenue Sharing Funds for this year as going
to the purchase of the truck. An additional $2,000 is being budgeted this
year to provide an initial payment for a radio paging/alerting system
for the fire department. The existing system has proven most inoperative
and faulty with several failures in recent months. Therefore, it is proposed
that we purchase this equipment and have it installed in August with a
balance of approximately $11,000 to be paid from the 1977 budget. Another
change would be the employment of an Assistant Chief/Fire Marshal and
vehicle. That would be approximately $19,000, the major portion being
his vehicle and equipment which could be listed as a Revenue Sharing
Expenditure.
The Engineering Department reflects salary increases as with the Police
Department.
The Police Dispatch budget is eliminated with the expenses other than
personnel going to the Police Department and the personnel costs going
to the Clerk's Department.
The Community Service Officer and Recreation Departments reflect salary
increases.
The Streets and Alleys portion reflects the deletion of the Superintendent's
and Secretary's salary from that budget which is partially offset by salary
increases for the rest of the personnel.
Streets and Alley's Miscellaneous reflects modifications to acknowledge
actual utility costs. The Park Deparment Budget would have decreased
with the elimination of superintendent's and secretary's salaries, but
will increase slightly due to the carrying forward of $15,000 from last
year for unallocated improvements which we had ear marked for West Park.
The Unallocated portion is reduced by $66,370 to reflect the removal of salary
inceases and spreading to departments. The Cemetery and Old Armory reflect
salary increases.
The Maintenances Services is a new department which is shown as an addition.
It will consist of Director of Maintenance Services, Assistant Director of
Maintenance Services and a Secretary.* The Debt Service portion is the payments
we will have to make for debt service. Thus the total general fund expenditures
change is an addition of $ 537,971.00. The estimated balance for March 31,
1977 is $31,885.
The Water and Sewer Fund shows an increase of $17,163, this basically reflects
the Water and Sewer Department's share of the Maintainence Services
Administration and is providing the vehicle for the director. The maintenance
and fuel costs of the director will come from the Park Department, and the
maintenance and fuel costs for the Assistant Director will come from the
Mayor and Council
March 25, 1976
Page 3
Street Department. Thus we are attempting over a three year period
equal distribution of the transportation cost for the Director's
position.
WAankG.rFleetham,
egards,
Jr.
Clerk -Administrative Assistant
lm
Attachment
BUDGET RECAP
with
AMENDMENT EFFECT
Auditors Estimate of Funds Available $ 180,381
April 1, 1976
Less Interfund Loan Repaid January 13, 1976 32,927
$ 147,453
Budgeted Revenues $1,449,360
Proposed Amendment 437,865
1,886,225
TOTAL AVAILABLE $2,034,678*
Expenditures Budgeted $1,464,822
Proposed Amendments 537,971
TOTAL 2,002,793*
Estimated Balance April 1, 1977 $ 31,885
*Significant increases due to inclusion of Bond and Interest Tax Levy
and Debt Service Payments directly into the General Fund ($437,865)
11
RESOLUTION NO. 5665
A RESOLUTION AMENDING THE 1976 BUDGET
AS ADOPTED BY RESOLUTION 5586
BE IT RESOLVED BY THE CITY OF HUTCHINSON
THAT the Annual Budget for the Fiscal Year 1976 which was adopted by
Resolution Number 5586 is hereby amended as indicated below:
I. GENERAL FUND:
REVENUES
Reimbursement for Salaries - $ 4,859
Sale of Property + 6,000
Water and Sewer Fund Transfer + 10,000
Bond and Interest Account + 437.865
TOTAL GENERAL FUND REVENUE $ 449,006
EXPENDITURES
Mayor and Council
$
-0-
Administrative Assistant
+
4,496
Elections
-0-
City Clerk
+
40,771
Motor Vehicle
+
1,330
Assessing
-0-
City Attorney
-0-
Planning and Zoning
-0-
City Hall
+
1,491
Protective Inspection
+
1,882
Civil Defense
-0-
Safety Council
-0-
Fire Department
+
70,657
Engineering Department
+
6,270
Animal Control
-0-
Health
-0-
Police Department
+
31,147
Police Dispatch
-
34,125
Community Service Officer
+
1,152
Recreation Department
+
1,728
Streets and Alleys
-
5,879
Streets and Alleys Miscellaneous
+
2,500
Park
+
4,235
Unallocated
-
70,875
Library
-0-
Airport
-0-
EXPENDITURES (Cont.)
Cemetery + $ 1,311
"Old" Armory + 400
Maintenance Service + 41,615
Debt Service Payments + 437,865
TOTAL GENERAL FUND EXPENDITURES $ 537,971
II. WATER AND SEWER FUND:
EXPENDITURES
Operation + $ 17,163
TOTAL WATER AND SEWER FUND EXPENDITURES $ 17,163
Adopted by the City Council this 30th day of March, 1976.
D. J. Black
Mayor
ATTEST:
Frank G. Fleetham, Jr.
City Clerk