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cp07-13-1976 cV4 AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 13, 1976 \ Call meeting to order - 7:30 P.M. Invocation - Reverend Keith Duehn Consideration of Minutes of the regular meeting of June 22, 1976 and the special meetings of June 29, 1976 and June 30, 1976 Action - Motion to approve - Motion to approve as amended 4. Public Hearings 8:00 P.M. - Consideration of Project - 76-26 - Watermain and Sanitary Sewer (CONTINUED FROM JUNE 22, 1976) Action - Motion to close hearing Motion to reject Motion to waive reading and adopt resolution ordering improvement and preparation of plans 5. Communications, Requests and Petitions None 6. Resolutions and Ordinances Resolution No. 5723 - Authorizing Hospital Board of Directors to advertise for Bids for Proposed Hospital Clinic Action - Motion to reject - Motion to waive reading and adopt Resolution No. 5736 - Transfer of Revenue Sharing Funds to help Purchase Public Safety Equipment Action - Motion to reject - Motion to waive reading and adopt �(.F) Resolution No. 5734 - Authorizing Filing of City of Hutchinson Five Year Park and Open Space Plan with State Planning Agency Action - Motion to reject - Motion to waive reading and adopt Resolution No. 5735 - Authorizing Filing of Preapplication for Grant to acquire and develop Open Space under provisions of the Federal Land and Water Conservation Fund Act and State Natural Resource Fund Council agenda, July 13, 1976 Action - Motion to reject - Motion to waive reading and adopt Resolution No. 5737 - Community Development Citizen Participation Plan Action - Motion to reject - Motion to waive reading and adopt Resolution No. 5739 - Canvassing Election Returns of City Special Election held July 12, 1976 Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officer, Boards, and Commissions Monthly Financial Report - June 1976 Action - Order by Mayor received for filing Building Official's Monthly Report Action - Order by Mayor received for filing 8. Unfinished Business None 9. New Business Consideration of Request of Nutrition for Elderly Program for Designation of Parking Spots for Handicapped Action - Motion to reject - Motion to waive reading and adopt resolution designating parking zone \�bConsideration of Request of ISD #423 to erect fence adjacent to East Property Line of Junior -Senior High School Property Action - Motion to reject - Motion to approve and issue special use permit Consideration of Purchase of Additional Set of Belts for Sludge DeWatering Equipment X Action - Motion to reject - Motion to authorize expenditure Consideration of Application for License to Sell Cigarettes at Retail submitted by Hazel Reynolds for Woody's Drive Inn Action - Motion to reject - Motion to approve and authorize issuance of the license - 2 - 4 a Council agenda, July 13, 1976 Consideration of Request for Annexation - Mr. Robert Paetzel i Action - Motion to reject - Motion to waive reading and adopt resolution requesting annexation Consideration of Request of Northland Beverage to place Vending Machines in City Parks as recommended by the Park and Recreation Board \ Action - Motion to reject - Motion to approve (�J Consideration of Application for Grant -In -Aid from Department of Agriculture for Residential Property Tree Removal Subsidy Action - Motion to reject - Motion to waive reading and adopt resolution approving the application 10. Miscellaneous N) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment - 3 - 0 AGENDA ADDITIONS REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 13, 1976 5. Communications, Requests and Petitions Communications from Mr. Lowell Otto Action - Communications from Mr. Richard McCormick Action - ��SYr�irrt�c � �✓�� �/�� 6. Re olutions and Ordinances Resolution No. 5741 - Resolution Authorizing Release of ecurities and Approval of Substituted Securities of First National Bank of Hutchinson, Minnesota Action - Motion to waive reading and adopt - Motion to reject Resolution No. 5742 - Transferrring $10,000 from the Liquor Store Fund to the General Fund Action - Motion to reject - Motion to waive reading and adopt 7. Re its of Officers, Boards and Commissions lb�Minutes of the Nursing Home Board of Directors Meeting dated \June 15, 1976 Action - Order by Mayor received for filing 9. New Business (h) Consideration of Bids for Repair of Library Building Roof Action - Consideration of Application for Grant Funding from Minnesota Housing Finance Agency Action - Motion to reject - Motion to waive reading and adopt Resolution No. 5740 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 22, 1976 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M. Members present: Aldermen Westlund, Haag and K. Peterson in addition to Mayor Black. Members absent: None. Also present: City Attorney Schantaen, City Engineer Priebe and Community Development Director Pauley. 2. INVOCATION Reverend Ray Hinch of Bethany Baptist Church delivered the invocation. 3. MINUTES On motion by Alderman Westlund, seconded by Alderman K. Peterson, the minutes of the regular meeting of June 8, 1976.were unanimously approved. 4. PUBLIC HEARINGS (a) CONSIDERATION OF PROJECT 76-26 - SANITARY SEWER AND WATERN&IN At 8:00 P.M., Mayor Black declared the hearing open on Project 76-26 with the reading of Publication No. 1804. Mayor Black then inquired if there was anyone present wishing to be heard: The following were present:' Bob Roberts - Reviewed the land cost and special Hutch Growth, Inc. assessment cost for their property. Stated the Board of Directors feel they cannot afford the assessments. Made the following suggestions to the Council: 1. City assume all assessments. 2. City assume half of the assessments. 3. City deffer the assessments with no interest until the land is sold. 4. City buy the remainder of the property from them at $500 per acre. Considerable discussion was held by the Council and Members of the Board of Directors of Hutch Growth regarding the suggestions made by Mr. Roberts and the possiblity of hook-up charges. Council minutes, June 22, 1976 It was then moved by Alderman K. Peterson, seconded by Alderman Haag, to continue the hearing until the regular meeting of July 13, 1976. Motion carried unanimously. (b) CONSIDERATION OF PROJECT 76-27-WATERMAIN Mayor Black declared the hearing open at 8:45 P.M. with the reading of Publication No. 1805. Mayor Black then inquired if there was anyone present wishing to be heard. The following were present: Robb Toteshek - Requested the project be completed. There being no one else present wishing to be heard, the hearing was declared closed at 8:45 P.M. on motion by Alderman Haag, seconded by Alderman K. Peterson and carried unanimously. It was then moved by Alderman K. Peterson, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5724, entitled, Ordering Improvement and Preparation of Plans - Project 76-27. Motion carried unanimously. (c) CONSIDERATION OF PROJECT 76-28 - GRADE AND GRAVEL Mayor Black declared the hearing open at 8:45 P.M. with the reading of Publication No. 1806. Mayor Black then inquired if there was anyone present wishing to be heard. The following were present: Robb Toteshek - Requested the project be completed. There being no one else present wishing to be heard, the hearing was declared closed at 8:45 P.M. on motion by Alderman Haag, seconded by Alderman K. Peterson and carried unanimously. It was then moved by Alderman K. Peterson, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5725, entitled, Ordering Improvement and Preparation of Plans - Project 76-28. Motion carried unanimously. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) REQUEST OF MR. NEIL JENSEN, REPRESENTING HUTCHINSON INDUSTRIAL CORP. TO ADDRESS THE CITY COUNCIL Mr. Jensen requested to address the Council regarding their proposed expansion. He further informed that they have submitted their structural and mechanical plans to the Building Official but have had to return the mechanical plans to another engineering firm for alterations. He then requested permission from the Council for Hutchinson Industrial to do excavation and lay footings for the expansion without a building permit. Said work to be done at the risk of the petitioner. 2 - Council minutes, June 22, 1976 After further discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to allow Hutchinson Industrial Corporation to proceed with excavation and construction of footings for their footings at their own risk without a building permit. Said building permit to be considered at the time of application. Motion carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 5723 - AUTHORIZING HUTCHINSON HOSPITAL BOARD OF DIRECTORS TO ADVERTISE FOR BIDS FOR THE MEDICAL CLINIC Mr. Phil Graves, Hospital Administrator, reviewed the proposed expansion. He further stated that because of the expansion they have signed 3 additional doctors to their staff. It was the concensus of the Council that this is a good project and they should proceed with it. Mr. Graves further stated that the Plans and Specifications are not ready for Council reviewal at that time. It was the recommendation of the City Attorney that no action be taken until the Plans and Specifications are completed. It was then moved by Alderman•Westlund, seconded by Alderman Haag, to defer consideration until the Special Meeting of June 29, 1976. Motion carried unanimously. (b) ORDINANCE NO. 28/75 - AN ORDINANCE AMENDING ORDINANCE NO. 464, ZONING REGULATIONS, ESTABLISHING FLOOD PLAIN REGULATIONS After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Westlund, to waive second reading and adopt Ordinance No. 509, entitled, An Ordinance Amending Ordinance No. 464, Zoning Regulations, Establishing Flood Plain Regulations. Motion carried unanimously. (c) ORDINANCE NO. 16/76 - ORDINANCE AMENDING SECTION 910 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON ENTITLED, CURFEW, BY ADDING SUBDIVISION 910:35 THERETO, RELATIVE TO, ESTABLISHING A CURFEW FOR THE PRESENCE OF ANYONE IN THE HUTCHINSON MUNICIPAL CEMETERY. After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Westlund, to waive seconded reading and adopt Ordinance No. 510, entitled, Ordinance Amending Section 910 of the 1974 Ordinance Code of the City of Hutchinson entitled, Curfew, by Adding Subdivision 910:35 Thereto, relative to, Establishing a Curfew for the Presence of Anyone in the Hutchinson Municipal Cemetery. Motion carried unanimously. 3 - Council minutes, June 22, 1976 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MINUTES OF THE ANNUAL MEETING OF THE HUTCHINSON COMMUNITY HOSPITAL BOARD OF DIRECTORS MEETING DATED MAY 18, 1976 Discussion was held on the Hospital's financial condition and the replacement of ambulances. There being no further discussion, the minutes were ordered by the Mayor received for filing. (b) MINUTES OF THE PARK AND RECREATION BOARD MEETING DATED JUNE 2, 1976 Discussion was held on the Jaycee Water Carnival. Mayor Black commended the employees of the Street and Park Departments for their job in the preparation of the parks for the event. He further commended the citizens of Hutchinson for helping keep Hutchinson clean. There being no further discussion, the minutes were ordered by the Mayor received for filing. (c) MONTHLY FINANCIAL REPORT - MAY 1976 There being no discussion, the report was ordered by the Mayor received for filing. (d) BUILDING OFFICIAL'S MONTHLY REPORT There being no discussion, the report was ordered by the Mayor received for filing. 8. UNFINISHED BUSINESS None 9. NEW BUSINESS (a) CONSIDERATION OF FINAL PLAT - OAKWOOD ADDITION City Engineer Priebe reviewed the plat with those present. Considerable discussion was held on requiring the installation of curb and gutter and street lights in plats such as this as compared to a plat in the Soutwest area of Hutchinson. After further discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to table consideration until the regular meeting of July 13, 1976. Motion carried unanimously. At 9:40 P.M., it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to remove the item from table. Motion carried unanimously. City Engineer Priebe then stated that in all Subdivision Agreements it states that improvements will be provided when feasible. Discussion was held on how you determine when a project is feasible. After further discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5730, entitled, Council minutes, June 22, 1976 Resolution Giving Approval of Final Plat of Oakwood Addition. Motion carried unanimously. (b) CONSIDERATION OF RECOMMENDATION OF CITY ENGINEER REGARDING THE VACATION AND ADDITION OF STREETS TO OUR M.S.A. SYSTEM City Engineer Priebe reviewed the past work and stated why the changes are necessary. After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 5726, entitled, Resolution Revoking Municipal State Aid Street. Motion carried unanimously. After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 5727, entitled, Resolution Establishing Municipal State Aid Street. Motion carried unanimously. (c) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY CROW RIVER COUNTRY CLUB AND FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Engineer Priebe reviewed the property layout and the new location of the proposed storage building. Discussion was held on the new roadway to the country club. City Engineer Priebe stated the present roadway will not be abandoned until Mr. Helland is ready to begin development of his property. After further discussion, it was moved by Alderman Haag, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 5728, entitled, Resolution Granting Conditional Use Permit under Section 8.02 of the Zoning Ordinance to Allow Construction of an Oversized Garage in a R-1 Zoning District. Motion carried unanimously. (d) CONSIDERATION OF AMENDED PRELIMINARY PLAT SUBMITTED BY MR. WILLIAM HELLAND AND FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Engineer Priebe reviewed the amended plat. After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the amended preliminary plat. Motion carried unanimously. (e) CONSIDERATION OF REQUEST FOR ANNEXATION SUBMITTED BY MR. TOM SAVAGE City Engineer Priebe indicated the property proposed for annexation. After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 5731, entitled, Request for Annexation - Fairway Oaks. Motion carried unanimously. 5 -- Council minutes, June 22, 1976 (f) CONFIRMATION OF EMPLOYMENT (a) GOVERNOR'S YOUTH PROGRAM 1. Mr. Dan Prochnow 2. Ms. Gwen Bretzke 3. Mr. Steven Lueneburg 4. Mr. Jim DuHamel 5. Ms. Sheri Oelker (b) CETA 1. Mr. Scott Ogren 2. Mr. Fred Heidecker After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to confirm employment. Motion carried unanimously. (g) CONSIDERATION OF REQUEST FOR RETAIL "ON -SALE" NON -INTOXICATING MALT LIQUOR LICENSE SUBMITTED BY MR. LEONARD JAHNKE FOR JAHNKE'S RED OWL After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the application and authorize issuance of the lidense. Motion carried unanimously. (h) DECLARING THE OFFICER OF ALDERMAN VACANT (7:35 P.M.) Mayor Black then summarized the events leading to the vacancy in the office of Alderman on the City Council. it was then moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5729, entitled Declaring the Office of Alderman Vacant. Motion carried unanimously. (i) APPOINTMENT OF ALDERMAN (7:40 P.M.) Mayor Black then stated the following people being considered for the office of Alderman: Frank Fay, Daniel Huntwork, Bruce Peterson, and Les Linder. Mayor Black then requested the Council opinion regarding the candidates. It was the concenus of the Council that the construction industry should be recognized on the Council, therefore, it was there recommendation that Mr. Bruce Peterson be appointed to the City Council. Mayor Black then appointed Mr. Bruce Peterson to the Office of Alderman to serve until December 31, 1977 upon Council ratification. It was then moved by Alderman Westlund, seconded by Alderman Haag to ratify the appointment. Motion carried unanimously. Council minutes, June 22, 1976 (j) APPOINTMENT OF COUNCIL REPRESENTATIVE TO PLANNING COMMISSION Mayor Black then appointed Alderman B. Peterson as Council representative to the Planning Commission upon Council ratification. It was moved by Alderman Haag, seconded by Alderman K. Peterson to ratify said appointment. Motion carried unanimously. (k) APPOINTMENT OF COMMISSIONER OF WATER AND SEWER DEPARTMENT Mayor Black then appointed Alderman B. Peterson as Council Commissioner of the Water and Sewer Department upon Council ratification. It was moved by Alderman Haag, seconded by Alderman K. Peterson to ratify said appointment. Motion carried unanimously. (1) CONSIDERATION OF ENTERING AGREEMENT WITH RIEKE CARROLL MULLER ASSOCIATES FOR DESIGN OF THE PROPOSED WEST RIVER BRIDGE Mayor Black stated that he, City Engineer Priebe, City Attorney Schantzen and Administrative Assistant Fleetham reviewed the proposed contract and recommended its approval. After discussion, it was moved by -Alderman Westlund, seconded by Alderman K. Peterson, to authorize the Mayor and City Clerk to sign an agreement with Rieke Carroll Muller Associates for the design of the proposed West River Bridge. Motion carried unanimously. (m) REQUEST OF CHAMBER OF COMMERCE ARTS & CRAFTS COMMITTEE TO USE THE LIBRARY SQUARE AND "OLD" ARMORY FOR AN ARTS AND CRAFTS FESTIVAL ON SEPTEMBER 17 AND 18 After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the request and authorize use of the facilities. Motion carried unanimously. (n) APPOINTMENTS TO BOARDS AND COMMISSIONS 1. PLANNING COMMISSION Mayor Black then reappointed Reverend Thor Skeie for a full five year term upon Council ratification. It was moved by Alderman Westlund, seconded by Alderman Haag to ratify said appointment. Motion carried unanimously. 2. POLICE CIVIL SERVICE COMMISSION Mayor Black then reappointed Mr. Robert Prochnow to the Police Civil Service Commission for a full three year term upon Council ratification. It was moved by Alderman Haag, seconded by Alderman Westlund to ratify said appointment. Motion carried unanimously. - 7 - Council minutes, June 22, 1976 (o) CALLING FOR SPECIAL MEETING Mayor Black declared a special meeting for Tuesday, June 291 1976 beginning at 7:30 P.M. to consider the plans and specifications for the proposed Medical Clinic. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM ALDERMAN WESTLUND 1. Stated that at the League of Minnesota Municipalities Convention he had heard a speaker from the National League of Cities and was impressed with their organization. He further stated that on July 8-10, 1976 they will be holding a Policies Leaders Seminar in Chicago and recommended that Mayor Black attend. After discussion, it was moved by Alderman Westlund seconded by Alderman Haag to authorize the expenditure of funds for Mayor Black to attend said seminar. Motion carried unanimously. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) Verified Claims It was moved by Alderman Westlund, seconded by Alderman Haag to approve the claims and authorize payment from the appropriate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was declared adjourned at 9:47 P.M. on motion by Alderman Haag, seconded by Alderman Westlund and carried unanimously. - R MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 29, 1976 1. Mayor Black called the meeting to order at 7:32 P.M. Members present in addition to Mayor Black, Alderman K. Peterson, Alderman Haag, and Alderman B. Peterson. Members absent: Alderman Westlund. Also present were: Administrative Assistant Fleetham, City Engineer Priebe, City Attorney Schantzen and Building Official Willard. 2. The Mayor gave a background on the meeting and the purpose of the meeting. He also highlighted the background of the adoption of the Uniform Building Code by the State of Minnesota and our current zoning ordinance. Mr. Bob Peterson asked about where the authority and responsibility for various code and ordinance was set out. The Mayor, Administrative'Assistant and Fire Marshall responded to his question. Don Peterson asked about two areas in the flood plain and how the flood plain ordinance affected those areas. The City Engineer and Building Official responded. Mr. Bob Peterson spoke to the zoning ordinance and method of enforcement. Jeff Green asked why we must be mapdated by the State and Federal Govern- ments? Mr. Steve Hobbs spoke to the zoning ordinance. Administrative Assistant Fleetham spoke to insufficent staff to keep up with the heavy burden of permit applications when they must be reviewed for all codes and ordinances. Mr. Bob Peterson spoke to the difficulty he had heard about in getting a permit issued. Mr. Dick Peterson asked how other towns are using their codes and ordinances, Mr. Jeff Green spoke to one or two instances of inability to build that he had heard about. Mr. Don Peterson spoke to the staffs enforcements of the ordinance. Mr. Neil Jensen, representing the Chamber of Commerce, spoke to the formation of a special Chamber committee to review the zoning ordinances. Mayor Black spoke to the process and solicitation of input during the adoption of the 1975 Zoning Ordinance. Alderman Haag thanked the people for coming and hoped people would become involved. Council minutes, June 29, 1976 Alderman Kay peterson spoke to the drafing of the 1975 Ordinance and how it came about. She also currently sees problems and feels that the Ordinance should be reviewed. She emphasised the need for Citizen input into the current planning process. Alderman Haag and Alderman Peterson both then spoke to continued awareness of the Council of the problem. Mr. Dick Peterson spoke to a smaller lot size along the river and downtown area. Mr. Elden Williard spoke to the Building Codes and States Planning View. Gene Betker spoke to Building Construction amount that required a fee and permit. Administrative Assistant Fleetham asked for help in the criteria for controlling contractors during our residential rehabilitation program. Mr. Jeff Green objected to the licensing of the contractors. Mr. Dick McClure spoke to the necessity and good cause for creating some sort of licensing or some sort of bonding proceedure. Mayor D. J. Black thanked everyone for coming and summarizdd the meeting, input, and impressed upon those in attendence that the Council appreciated their continuing advice. 3. The Mayor adjourned the meeting at 9:15 P.M. MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, JUNE 30, 1976 I. Mayor Black called the meeting to order at 4:30 P.M. Members present were: Aldermen Haag, K. Peterson and B. Peterson Members absent were: Alderman Westlund. Also present were: Administrative Assistant Fleetham, City Engineer Priebe, City Attorney Schantzen, and Financial Consultant Bob Sander of 'Juran and Moody, Inc. 2. Clerk -Treasurer Fleetham presented affidavits showing publication of notice of sale of $1,515,000 Improvement Bonds of 1976 of the City in the official newspaper and the Commercial West as required by law and as directed by resolution of the Council, adopted May 25, 1976. The affidavits were examined and found satisfactory and directed to be filed in the office of the Clerk -Treasurer. The Clerk -Treasurer then reported that 3 sealed bids had been received at this office prior to the time of this meeting, pursuant to the notice of sale, and the bids were then opened and publicly read and considered, and the terms of each were determined to be as follows: SEE ATTACHED After some discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 5733, entitled, Resolution Providing for Issuance of $1,515,000 Improvement Bonds of 1976. Motion oarried unanimously. 3. Discussion was held on the repair of the chimmey on the City Hall Building. After discussion,.it was moved by Alderman Haag, seconded by Alderman B. Peterson, to authorize the firm of Miller, Miller, and Mac to repair the chimmey at a cost not to exceed $1,900. Motion carried unanimously. 4. Administrative Assistant Fleetham questioned the Council as to their desire to reimburse the expenses of the persons interviewed for the position of Director of Maintenance Services. It was the concensus of the Council that there should be no reimbursement. 5. Discussion was held on a request made by Mr. Michael Bangs to use Library Square for a religious event -on July 17th and 18th from It 3:00-9:30 P.M.. After discussion, it was moved by Alderman B. Peterson to allow the event. Motion carried unanimously. 6. There being no further business to come before the Council, the meeting was declared adjourned at 5:20'P.M. on motion by Ald_erm_an Haag, seconded _ by Alderman B. Peterson and carried unanimously. 3. BID TABULATION 1976 IMPROVEMENT BOND SALE BIDDER INTEREST RATE NET INTEREST COST (RATE) THE FIRST NATIONAL BANK OF 3.75% - 1977 MINNEAPOLIS 4.00% - 1978 The First National Bank of 4.20% - 1979 St. Paul 4.40% - 1980 Carleton D. Beh Co. 4.60% - 1981 M. H. Novick & Co., Inc. 4.80% - 1982 Citizens Bank & Trust Co. 5.00% - 1983 of Hutchinson 5.10% - 1984 5.20% - 1985 5.30% - 1986 5.40% - 1987 PURCHASE PRICE $1,499,850.00 BANCNORTHWEST 3.90% - 1977 Cronin & Marcotte, Inc 4.10%.- 1978 White, Weld & Company, Inc. 4.25% - 1979 Reynolds Securities, Inc. 4.50% - 1980 National City Bank of 4.70% - 1981 Minneapolis 4.90% - 1982 5.00% - 1983 5.10% - 1984 5.25% - 1985 5.40% - 1986 5.50% - 1987 PURCHASE PRICE $1,498,335.00 DAiN, KALMAN & QUAIL, INC. Allison -Williams Co. American National Bank & Trust Co. Paine, Webber, Jackson & Curtis, Inc. Piper, Jaffray & Hopwood, Inc. 4.00% - 1977 4.15% - 1978 4.30% - 1979 4.50% - 1980 4.70% - 1981 4.90% - 1982 5.00% - 1983 5.15% - 1984 5.30% - 1985 5.50% - 1986 5.50% - 1987 PURCHASE. PRICE $1,493,790.00 $447,017.50 (5.09%) $453,900.00 (5.17%) $461,070.00 (5.25%) MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, JUNE 30, 1976 1. Mayor Black called the meeting to order at 4:30 P.M. Members present were: Aldermen Haag, K. Peterson and B. Peterson Members absent were: Alderman Westlund. Also present were: Administrative Assistant Fleetham, City Engineer Priebe, City Attorney Schantzen, and Financial Consultant Bob Sander of Juran and Moody, Inc. 2. Clerk -Treasurer Fleetham presented affidavits showing publication of notice of sale of $1,515,000 Improvement Bonds of 1976 of the City in the official newspaper and the Commercial West as required by law and as directed by resolution of the Council, adopted May 25, 1976. The affidavits were examined and found satisfactory and directed to be filed in the office of the Clerk -Treasurer. The Clerk -Treasurer then reported that 3 sealed bids had been received at this office prior to the time of this meeting, pursuant to the notice of sale, and the bids were then opened and publicly read and considered, and the terms of each were determined to be as follows: SEE ATTACHED After some discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 5733, entitled, Resolution Providing for Issuance of $1,515,000 Improvement Bonds of 1976. Motion carried unanimously. 3. Discussion was held on the repair of the chimmey on the City Hall Building. After discussion,•it was moved by Alderman Haag, seconded by Alderman B. Peterson, to authorize the firm of Miller, Miller, and Mac to repair the chimmey at a cost not to exceed $1,900. Motion carried unanimously. 4. Administrative Assistant Fleetham questioned the Council as to their desire to reimburse the expenses of the persons interviewed for the position of Director of Maintenance Services. It was the consensus of the Council that there should be no reimbursement. 5. Discussion was held on a request made by Mr. Michael Bangs to use Library Square for a religious event.on July 17th and 18th from 3:00-9:30 P.M.. After discussion, it was moved by Alderman B. Peterson to allow the event. Motion carried unanimously. 6. There being no further business to come before the Council, the meeting was declared adjourned at 5:20'P.M. on motion by Ald_erm_anHaag,seconded _ by Alderman B. Peterson and carried unanimously. 3. t' BID TABULATION 1976 IMPROVEMENT BOND SALE BIDDER INTEREST RATE NET INTEREST COST ' (RATE) THE FIRST NATIONAL BANK OF 3.75% - 1977 MINNEAPOLIS 4.00% - 1978 The First National Bank of 4.20% - 1979 St. Paul 4.40% - 1980 Carleton D. Beh Co. 4.60% - 1981 M. H. Novick & Co., Inc. 4.80% - 1982 Citizens Bank & Trust Co. 5.00% - 1983 of Hutchinson 5.10% - 1984 5.20% - 1985 5.30% - 1986 5.40% - 1987 PURCHASE PRICE $1,499,850.00 $447,017.50 (5.09X) BANCNORTHWEST 3.90% - 1977 Cronin & Marcotte, Inc 4.10X,- 1978 White, Weld & Company, Inc. 4.25% - 1979 Reynolds Securities, Inc. 4.50% - 1980 National City Bank of 4.70% - 1981 Minneapolis 4.90% - 1982 5.00% - 1983 5.10% - 1984 5.25% - 1985 5.40% - 1986 5.50% - 1987 PURCHASE PRICE $1,498,335.00 $453,900.00 (5.17X) DAIN, KALMAN & QUAIL, INC. 4.00% - 1977 Allison -Williams Co. 4.15% - 1978 American National Bank & 4.30% - 1979 Trust Co. 4.50% - 1980 Paine, Webber, Jackson & 4.70% - 1981 Curtis, Inc. 4.90% - 1982 Piper, .iaffray & Hopwood, 5.00% - 1983 Inc. 5.15% - 1984 5.30% - 1985 5.50% - 1986 5.50% - 1987 PURCHASE PRICK $1,493,790.00 $461,070.00 (5.25%) PUBLISHED IN THE HUTCHINSON LEADER: ON FRIDAY, JUNE 11, 1976 AND FRIDAY, JUNE 18, 1976. PUBLICATION NO. 1804 NOTICE OF HEARING PROJECT 76-26 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota will meet in the Council Chambers of the City Hall at 8:00 P.M. on June 22, 1976 to consider making an improvement of construction of sanitary sewer, water - main, and appurtenances from Michigan and Fourth Avenue, S.E. on proposed extention of Michigan Street to Arch Street and on Arch Street to the East Line of Hutchinson Industrial District pursuant to Minnesota Statutes, Sections 429.011 to 429.111 (Laws 1953, Chapter 398, as amended). The area proposed to be assessed for such improvement is Michigan and Fourth Avenue, S.E. on proposed extention of Michigan Street to Arch Street and on Arch Street to the East Line of Hutchinson Industrial District. The estimated cost of such improvement is $56,511.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. 4W -g.4&4 nk G. Fleetham, City Clerk DATE: May 11, 1976 PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. MSA 429.4 7�4. AC 612 896-5795 HUTCHINSON GROWTH INC. HUTCHINSON, MINNESOTA 55350 City Council City of Hutchinson Hutchinson, Minnesota Dear Council Members, July 13, 1976 This letter is written to accept the proposal outlined at a previous council meeting as follows: 1) Assessments for the cost of extending Michigan Street including curb, gutter and street improvement, cost of water mains and sanitary sewer will be deferred on the following streets: a) Michigan Street and b) Continuation of Arch Street on the following basis: a) All assessments will be deferred until each individual lot is sold. b) At,the time of lot sale, the amount of assessment will be the lesser of 1) the then current construction costs V50 2) present assessment with accrued interest to date of lot sale 2) Hutchinson Growth, Inc. agrees to replat the remaining land and vacate land so as to extend Michigan Street. We ask that this letter and council agreement be reflected in the council minutes and a copy thereof be mailed to Hutchinson Growth, Inc. for their files* iery truly yours, i K"aggett, Pr IDD/mr 5'q 519. ,-7- / 7Z=:; � :�JT 1 41.4 --Cott, _.1 YOUR INFORMATION CITY,'OF HUTCHINSON Ainneg0ta 55350 OFFICES, AT 37 WASHINGTON AVENUE WEST July 12, 1976 Mr. Donald Peterson Peterson Construction Co. So. Jefferson Street Hutchinson, MN 55350 RE: Lots 4 and 5 Petersons Terrace Dear Don: Mr. Lowell Otto was in my office on July 9th to inform me that the work to be done on the above -referenced lots as outlined in my letter to you on May 20th has not been completed. I have since been up to look at the site and find that his information was correct. According to Mr. Willard, City Building Inspector, only one (1) Occupancy Permit has been issued to date. Before the second Occupancy Permit can be issued by the City, the work as outlined in my letter will have to be completed. Enclosed is a copy of a letter to Mr. Otto covering the same information. Sincerely, CITY OF HUTCHINSON /J Lfi t�C� t G)/ (P tGG ti" Marlow V. Priebe City Engineer MVP: ns CC: Lowell Otto City Council Building Inspector .r OFFI(-ES, AT 3: WASHINGTON AVCNUE WES- July 7, 1970 mi. I.)well Otto dive: Lake, MN 55.381 R'-: - Lots 4 and 5 Peters in Terrace Mi. Otto: The City Building Inspector, Mr. Elden Willard, will not make Final Inspection r,or issue a Certificate or Occupancy permit for both houses on the above- r�_ferenced Lots until all the work is satisfactorily completed as outlined in my letter to Mr. Don Peterson, dated May 20, 1976. MVP: ns Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer CITN,' OF 1 -TU 'CHINSON (,,UIP PtPSGfn 55350 OPFICcS, AT 37 WAQ4INGT7N AVENUE WEST May 20, 1976 Mr. Donald Peterson Peterson Contracting Co. So. Jefferson Street Hutchinson, MN 55350 RE: Lots 4 and 5 Peterson Terrace Dear Don: I received a call from Mr. Lowell Otto who was concerned about the work your sub -contractor is doing relative to backfilling the new house an the above -referenced lots. I viewed the site and notified verbally to your employee, Bud Prieve, the following information: 1. All fill now placed in the South 5 Feet of the lot should be removed. 2. Final landscaping should be completed to allow all drainage to flow on and along said South 5 Feet to the drain tile to the East. 3. In the event the Southerly 5 Feet of the above - referenced lots do not drain properly to the existing tile inlet, it will be necessary to ex- tend the tile line Westerly to provide the proper drainage. I, also, at Mr. Otto's request, examined the area relative to a tree that he claimed was removed by you or your sub -contractor. I found no evidence of that fact and to the best of my knowledge, said tree has been removed by party or parties unknown. Respectfully, CITY OF HUTCHINSON Marlow V. Priebe City Engineer MVP:nd CC: Lowell Otto e�67 8 91p\ i SOL `7R July 89 1976 on RECEIM City Council c'EZ`Z' City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Dear Council Members: Pursuant to my conversations with Marlow V. Priebe, City Engineer, concerning property in Johnson's Court, I hereby request: 1. The City of Hutchinson extend the City Watermain to provide service for the proposed lots. 2. The City Council. and Planning Commission's approval to combine Lots 13, 14, 15 and 16 and divide them into two (2) lots for con- struction of two homes in accord- ance with the enclosed Preliminary Plat. Respectfully submitted, Richard R. McCormick RR 3, Hutchinson, MN 55350 RRM:km ccs Milton D. Schantzen, City Attorney Marlow V. Priebe, City Engineer Frank Fay Reality 51-0. ")UNCI L ; r 'i A FULL SFRVt, r ",:MeANY PHONE: 920-8344 K [ S U P Rea4 .9KC. 3601 Pork Center Boulevard St, Louis Park, Minnesota 55416 []3 MLS F" 0D, Multiple listing Service July 13, 1976 • Residential • Comrr_erc• .t' • Industrial • Business Brokers • Limited Partnerships • Insurance • Real M Lat(' Management & Dc velopment Mark S. Undesser, Agent for Resop Realty 221 231 Freemont Ave. Village apartments Hutchinson, MN 55350 To: The City Council of Hutchinson, MN 55350 We hereby request 2 street lights; one next to the dead end on Freemont Ave. and one inbetween the Hospital and the dead end. Also we would like to request some signs saying that Freemont Ave. is a dead end. Many people have driven off the end of Freemont Ave. because of poor lighting and lack of signs. Also we have seen a rise in burglaries and beatings of young people near the apartments. The police have been notified several times of these occurrences. They themselves say that Freemont Ave. is not patroled enough because it is a dead end. We ask that you approve of these requests to make this street safe. Sincerely, Mark S. Undesser, Resop Realty Agent RESOLUTION NO. 5723 AUTHORIZING HOSPITAL BOARD OF DIRECTORS TO ADVERTISE FOR BIDS FOR PROPOSED MEDICAL CLINIC WHEREAS, pursuant to prior approval by the Council Horty, Elving & Associates, Inc. has prepared plans and specifications for the construction of a Hutchinson Medical Office Building and the said Horty, Elving, & Associates, Inc. have presented such plans and specifications to the Council for approval; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, and hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the Hutchinson Leader and the Construction Bulletin an advertisement for bids for the construction of said Hutchinson Medical Office Building under such approved plans and specifications. The advertisement shall be published on July 16, 1976 and shall specify the work to be done and that the bids for said work will be received by the City Clerk until 2:00 P.M. Tuesday, August 10, 1976 at which time they will be publicly opened at the Council Chambers of City Hall by the City Clerk and Engineer. No bids will be considered unless sealed, and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for 10% of the amount of such bid: Adopted by the City Clerk this 13th day of July, 1976. D. J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk 60'. RESOLUTION NO. 5736 TRANSFER OF GENERAL REVENUE SHARING FUNDS TO HELP PURCHASE PUBLIC SAFETY EQUIPMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the General Revenue Sharing full payments of July 8, 1975 in the amount of $16,540 October 6, 1975 in the amount of $23,494 and also the partial payment of January 5, 1976 in the amount of $20,437.86 be transferred to the General Fund to help purchase a Seagraves Aerial Ladder/Pumper for the Hutchinson Fire Department. Adopted by the City Council this 13th day of July, 1976. D. J. Black Mayor 1N" *1A Frank G. Fleetham, Jr. City Clerk IN RESOLUTION NO. 5734 AUTHORIZING THE FILING OF THE CITY OF HUTCHINSON FIVE YEAR PARK AND OPEN SPACE GUIDE PLAN WITH THE STATE PLANNING AGENCY WHEREAS, the Land and Water Conservation Fund Act (LAWCON) and the State Natural Resources Fund provide for grants to assist local public bodies in the acquisition and development of outdoor recreation; and WHEREAS, the Rules and Regulations for LAWCON and the State Natural Resources Fund provide criteria that applications must meet; and WHEREAS, in order for the proposed project to be eligible for approval, there must be proof that it is part of a comprehensive outdoor recreation plan and 5 -year action program (capitol improvement); and WHEREAS, the City of Hutchinson has an original or revised 5 -year action program, which includes East River Park. THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the Clerk -Administrative Assistant is hereby authorized and directed to execute and to file the 5 -year action program with the State of Minnesota, Office of Local and Urban Affairs of the State Planning Agency. Adopted by the City Council of the City of Hutchinson this 13th day of July, 1976. D. J. Black Mayor ATTEST: Frank G. Fleetham, Jr. 9 City Clerk �OC. RESOLUTION NO. 5735 AUTHORIZING FILING OF PRE -APPLICATION FOR GRANT TO ACQUIRE AND DEVELOP OPEN SPACE UNDER THE PROVISION OF THE FEDERAL LAND AND WATER CONSERVATION FUND ACT AND THE STATE NATURAL RESOURCES FUND WHEREAS, the Land and Water Conservation Fund Act and the State Natural Resources Fund provides for the making of grants to assist local public bodies in the acquisition and development of outdoor recreation projects. WHEREAS, the City of Hutchinson desires to acquire and develop certain land known as East River Park which land is to be held and used for permanent open space. WHEREAS, Title VI of the Civil Rights Act of 1964 P.L. 88-354 (1964) and of the regulations promulgated pursuant to such Act•by the Secretary of the Interior and contained in 43 C.F.R. 17, effectuating that title, provides that no person shall be discriminated against because of race, color, or national origin in the use of the land acquired and/or developed. WHEREAS, it is estimated that the cost of acquiring and developing said interest shall be $103,938. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That a pre -application be made to the Office of Local and Urban Affairs of the State Planning Agency for a grant from the Land and Water Con- servation Fund as amended in 1965 for an amount presently estimated to be $51,969 and the applicant will pay the balance of the cost from other funds available to it. 2. That a pre -application be made to the Office of Local and Urban Affairs of the State Planning Agency for a grant from the Natural Resources Fund (Minnesota Laws, 1973, Chapter 720, Section 43, Subdivision 2, par. [g] or [h] for an amount presently estimated to be $25,985 and the applicant will pay the balance of the cost from other funds available to it. 3. That the Clerk -Administrative Assistant is hereby authorized and directed to execute and to file such pre -application with the State of Minnesota Office of Local and Urban Affairs of the State Planning Agency and to provide additional information and to furnish such documents as may be required by said Agency, to execute such contracts as are required by said Agency and to act as the authorized correspondent of the Applicant. r GO. 4. That the proposed acquisition and development is in accordance with plans for the allocation of land for open space uses, and that should said grant be made, the applicant will acquire, develop and retain said land for uses designated in said pre -application and approved by the Office of Local and Urban Affairs and the Bureau of Outdoor Recreation. 5. That the United States of America and the State of Minnesota be, and they hereby are, assured of full compliance by the applicant with the regulations of the Department of the Interior, effectuating Title VI of the Civil Rights Act of 1964. Adopted by the City Council this 13th day of July, 1976. D. J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk RESOLUTION NO. 5739 RESOLUTION CANVASSING ELECTION RETURNS OF CITY SPECIAL ELECTION HELD JULY 12, 1976 WHEREAS., the City Council has duly met as a canvassing board as required by the City Charter for the purpose of canvassing the election returns of the City Special Election held July 12, 1976, wherein voting machines were used for the casting of votes in every voting precinct of the City, and WHEREAS, the City Council has duly inspected the Return Sheets of each Precinct using voting machines at said election, prepared and certified to by the election officers of the several precincts in which the election was held, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT: 1. Said election returns be hereby canvassed, and the total number of votes received by each amendment voted upon at such election, together with the number of yes votes and no votes, is hereby determined to be as follows: SPECIAL ELECTION - HOME RULE CHARTER 2. The total good ballots casted at said election was 155. 3. Upon the basis of such returns the following amendments have been duly passed as hereinafter set forth: AMENDMENT #1 Section 7.02 of Chapter VII of the City Charter is hereby amended so as to establish the fiscal year of the City of Hutchinson to run from January 1 through December 31 of each year commencing with the year 1977. AMENDMENT #2 Section 11.09 of Chapter XI of the City Chamber is hereby amended so as to establish the fiscal year of the Hutchinson Utilities Commission to run from January 1 through December 31 of each year commencing with the year 1977. 6 F Total Yes No Amendment Votes Votes Votes Amendment #1 Section 7.02 of Chapter VII 154 147 7 Amendment #2 Section 11.09 of Chapter XI 142 131 11 2. The total good ballots casted at said election was 155. 3. Upon the basis of such returns the following amendments have been duly passed as hereinafter set forth: AMENDMENT #1 Section 7.02 of Chapter VII of the City Charter is hereby amended so as to establish the fiscal year of the City of Hutchinson to run from January 1 through December 31 of each year commencing with the year 1977. AMENDMENT #2 Section 11.09 of Chapter XI of the City Chamber is hereby amended so as to establish the fiscal year of the Hutchinson Utilities Commission to run from January 1 through December 31 of each year commencing with the year 1977. 6 F U 4. That the Judges of said,election were as follows: Precinct #1 1. Olga Kern* 2. Myrna Eck 3. Alice Madsen Precinct #3 1. Doris Daggett* 2. Patricia Kuester 3. Norma Toteskek Precinct #5 1. Mildred Nelson* 2. Edna Rettig 3. Grace Brodd Precinct #2 1. Emma Lake* 2. DeLaine Rolfe 3. Margaret Sorenson Precinct #5 1. Grace Sanstead* 2. Lillias Gilhousen 3. Norma Schepers * Denotes Chairperson P 5. That the attached is a true copy of the ballots used as absentee ballots in said election: OF F I C..L.6► BALLOT SPEICAL ELECTION CITY OF HUTCHINSON, MINNESOTA MONDAY, JULY 12, 1976 7:00 A.M. TO 8:00 P,M, INSTRUCTIONS TO VOTERS: Voters desiring to vote in favor of said amendment, make a cross mark (X) in the'square opposite the word YES. Voters desiring to vote against said amendment, make a cross mark (X) in the square opposite the word NO. AMENDMENT ONE it is proposed that Section 7.02 of Chapter VTI of the City Charter be amended so as to establish the fiscal year of the City of Hutchinson to run. from January 1 through December 31, of each year commencing with the year 1977.. YES Shall the proposed amend- ment be adopted? 0 NO AMENDMENT TWO It is proposed that Section 11.09 of of Chapter XI of the City Charter be amended so as to establish the fiscal year of the Hutchinson Utilities Commission to run from January 1 through December 31, of each year commencingvwith the year 1977. YES Shall the proposed amend- ment be adopted? NO 6. That the following are true copies of the ballots used on the voting machine in said election: COPIES OF THE STRIPS WILL BE INCLUDED AT THE END OF THIRTY DAYS. Adopted by the City Council this 13th day of July, 1976. D. J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk a RESOLUTION NO. 5741 RESOLUTION AUTHORIZING RELEASE OF SECURITIES AND APPROVAL OF SUBSTITUTED SECURITIES OF FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA WHEREAS, the First National Bank of Hutchinson, a duly designated depository of the City, has requested the release of the following securities: $15,000 Village of Hayfield, Mn., 4.80% due 4/1/79 $25,000 Village of Maplewood, MN., 5% due 8/1/79 $15,000 IDS #466, Dassel Cokato, School Building Bond, 5.9% due 1/83 $10,000 IDS #466, Dassel Cokato, SBB, 6% due 1/84 $20,000 City of Bottineau, N.D., Ref. Improvement Bond, 4.9% due 9/83 which have heretofore been pledged as collateral security for the account of the City with such depository, and WHEREAS, the said depository has subsituted and repledged for the securities requested to be released as described above, the following securities: $100,000 New Jersey St. Mtg. Finance Agency Revenue Bond, 4.75% due 10/78 by depositing the same with the Federal Reserve Bank of Minneapolis, Minnesota for safekeeping, to be collateral security for the account of the City with such depository, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the City Treasurer is hereby authorized to release and return to said depository the securities requested, and that the securities listed above as being substituted and repledged in the amount of $100,000 are hereby approved as collateral for the City account with the First National Bank of Hutchinson, Minnesota, and their deposit for safefeeping with the Federal Reserve Bank of Minneapolis as above mentioned is hereby approved. Adopted by the City Council this 13th day of July, 1976 D. J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk bc,e 0 ) RESOLUTION NO. 5742 TRANSFERRING $10,000 FROM LIQUOR STORE FUND TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That $10,000 is hereby transferred from the Liquor Store Fund to the General Fund. Adopted by the City Council this 13th day of July, 1976. D. J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk 6N. Pr.:c;LLTI" ^J - c7,743 WHEREAS, the HutchinsoT, Youth Hockey Association, Inc., a nonprofit corporation, has solicited and received pledges from various individuals and corporations located in and about the City of Hutchinson in an amount of $554,000.00 for the purpose of constructing a family sport and recreation center in the City of Hutchinson; and, ;WHEREAS, it is proposed that said facility be located on land owned by the City of Hutchinson; and, WHEREAS, it is proposed that the Hutchinson Youth Hockey Association, Inc. will retain title and ownership to said facility until construction is completed at which time legal title to the facility will be transferred to the City - Hutchinson for one dollar and other good and valuable consideration; and, WHEREAS, it is proposed that upon the transfer of legal title the City of Hutchinson will thereafter assume the responsibility for the operation, repair and maintenance of said facility as its sole responsibility and that Hutchinson Youth Hockey Association will not be obligated for any cost of the operation, repair or maintenance thereof. NOW, THEREFORE, LET IT BE RESOLVED as follows: 1. That the City of Hutchinson does hereby grant, per-unit and allow the Hutchinson Youth Hockey Association, Inc. to construct a family sports and recreation center at an estimated cost of $554,000.00 on land owned by the City of Hutchinson, the construction and equipping of said facility to be financed and paid for entirely by the said Hutchinsoh-Yonth Hockey Association, Inc. -1- IM 2. That upon completic:n of construction of said facility the Hutchinson Youth Iic�ckey Association, Inc. will transfer legal title to the Citi- of Hutchinson free and clear of any encumbrances at a cost of one dollar and other good and valuable consideration, and the City of Hutchinson will, there- after assume all responsibility and liability for the operation, repair and maintenance of said facility. 3. That the City of Hutchinson and Hutchinson Youth Hockey Association, Inc. will jointly work together in the design and construction of the said facility. 4. That all payments to contractors for construction will be jointly approved by Marlow Priebe on behalf of the City of. Hutchinson and Skip Quade on behalf of the Hutchinson Youth Hockey Association, Inc. in accordance with procedures to be hereafter established to protect both City of Hutchinson and Hutchinson Youth Hockey Association, Inc. from the filing of mechanics liens or other encumbrances. Adopted by the City Council this 13th day of July, 1976. D. J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk O.M.Bw 41-112025; Approval Expires June 1975 FORM C -I04 Permits issued (3-1-74) in month of I JUNE 1976 I U.S. DEPARTMENT OF COMMERCE SOCIAL AND ECONOMIC STATISTICS PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH ADMINISTRATION BUREAU OF THE CENSUS (Please correct any error in name and address including ZIP code) REPORT OF 1103500 41 7 9999 085 01 BUILDING PERMITS ISSUED AND C404 26 0 LOCAL PUBLIC CONSTRUCTION MR ELDEN WILLARD BLDG OFFICIAL CITY HALL 37 WASHINGTON AVE WEST PLEASE Bureau of the Census RETUR# ATTN: Construction HUTCH I NSON MN 55350 W14116 Statistics Division COPY TO Washington, D.C. 20233 If no permits were issued this month 0 enter "X" In box and return form. 2730 PRIVATELY OWNED PUBLICLY OWNED Section I — HOUSEKEEPING Number Cost of Number Cost of RESIDENTIAL BUILDINGS, Item guild- Ings Housing units EXCLUDING ADDITIONS No. construction Build- Housing (Omit cents) ings units construction (Omit cents) AND ALTERATIONS (a) (b) (C) (d) (e) (f) (g) One -family houses, including 001 10 10 3 341 135. _ t9 semidetached, row, and town + Z J Two-family buildings 002 3 Three- and four -family buildings 003 W z Five -or -more family buildings 004 TOTAL (001-004) 094 10 10 341,135. Moved or relocated buildings 005 Mobile homes 300 PRIVATELY OWNED PUBLICLY OWNED Section II — NEW NONHOUSEKEEPING RESIDENTIAL BUILDINGS Item Number Cost of Number Cost of No. Build- Build - constructionRooms (Omit cents) Rooms Ings construction (Omit cents) Ings (a) (b) (C) (d) (e) (f) (g) Transient hotels, motels, $ tourist courts, and cabins 006 IS Other shelter 007 PRIVATELY OWNED PUBLICLY OWNED Section III — DEMOLITION AND RAZING Item Number Number OF BUILDINGS No. Buildings Housing units Buildings Housing units (a) (b) (c) (d) (e) One -family houses, including `N semidetached, row, and town 231 WZ Two-family buildings 232 $ G J W 5 Three- and four -family buildings 233 ad Five -or -mote family buildings 234 WIN All other buildings and structures 240 PRIVATELY OWNED PUBLICLY OWNED Section IV — NEW NONRESIDENTIAL BUILDINGS Item No. Number of Cost of construction Number of Cost of construction buildings (Omit cents) buildings (Omit cents) (a) (b) (c) (d) (e) Amusement and recreational buildings 008 $ Churches and other religious buildings 009 . ' `` Industrial buildings 010 Parking garages 011 Residential garages and carports 012 7 ni A Service stations and repair garages 013 Hospitals and other institutional buildings 014 Office, bank, and professional buildings 015 Public works and utilities buildings 016 Schools and other educational buildings 017 Stores and other mercantile buildings 018 Other nonresidential buildings 019 Structures other than buildings 020 f nMTINIIF nN RFVFRSF 5iDF Y46 Section V — ADDITIONS, ALTERATIONS, AND CONVERSIONS PRIVATELY OWNED PUBLICLY OWNED TYPE OF BUILDINGS Item No. Number of Cost of construction Number of Cost of construction permits (Omit cents) permits (Omit cents) (a) (b) (c) (d) (e) Housekeeping residential buildings 021 29 $ 17,945. $ All other buildings and structures 022 6 14,713. Section VI — INDIVIDUAL PERMITS — $100,000 OR MORE Please list below permits issued for new buildings and for new additions and alterations with a construction cost of $100,000 or more. Classify a permit for a combination residential -nonresidential building according to the major use of floor area of the building; enter number of housing units in column (f). Also list all permits for buildings omitted from Sections I, II, IV, and V because you could not classify them; enter a dash under item number in column (a). Item No. Kind of building Name and address of owner or builder Ownership (Mark one) Cost of construction Number of housing (Omit tante) units (a) (b) (c) (d) (e) (f) ------------ ---------- Private [� Public $ --------------------- 0 Private 0 Public --------------------- 0 Private (] Public --------------------- 0 Private 0 Public ---------------------- Private [] Public --------------------- Private Public ----------------- ---- Private � Public --------------------- Private Q Public ---------------------- Private 0 Public Private ---------------------- Public Comments Name of person to contact regarding this report ELDEN WILLARD Telephone Area code 612 NumberExtension 879-2311 26 Title BUILDING OFFICIAL FORM C-404 (1-1.74) ��gg�ottrz,3 BURNS MANOR MUNICIPAL NURSING HOMM JUN>c 1976I The Board of Directors for Burns Manor Municipal Nursing Home not J� �5. 19 12e00 noon, at Burns Manor, president Heins Fruck presiding. All members were present except Ralph Westlund. A action by M. Miller, seconded by L. Ulrich and carried approved the minutes as presented. A motion by M. Miller, seconded by L. Linder and oarried approved the bills as pre- sented, a copy of which is attached to the ainutes on file. A action by H. Zeleny, seconded by L. Ulrich and carried, authorised payment of $75.00 to the state treasurer of Minnonota in payment of license for the admin- istrator. A progress report was presented regarding kitchen remodeling. Some storage space will be lost. York is proceeding on schedule. When flooring is installed, the kitchen facilities can not be used for about five days. Other facilities will be used for meal preparation if possible. C.S.C. Signchip seatless flooring is preferred flooring sateral. Qpwry,,tile is the second choice. The administrator advised that the Marl Skoog family had been contacted as to the decision made at the last Board meeting. They have taken no action to move their father as yet. A motion by s. Miller, seconded by L. Ulrich and carried resolved that Leslie Linder should order a Superior Van with hydraulic life on the basis of a lease for three years with the option to buy. A motion by H. Jones, seconded by B. Miller, authorised the transfer of $16753.03 from the savings account to the general fund, the necessary amount needed tosaxd payment of bonded indebtedness, which is due and payable before July 1. 1976. A motion by S. Miller seconded by L. Linder authorised the purchase of an engraving machine in the amount of $495.00, if this soots the needs of Burma Manor and will fill the requirements according to the statute standards. There being no further business, nesting adjourned, on motion by S. Miller, seconded by H. Jones and carried, to reconvene July 15, 1976 at the same tine and place. ATTEST i 7Rea dilly, submitted 1 Ma is J. Ge I, earetary 7a - DATE: 176 POLICE DEPARTMENT MEMORANDUM TO: Frank Fleetham, Administrative Assistant FROM: Chief O'Borsky SUBJECT: Handicapped Parking I have been contacted by persons from the "Nutrition for the Elderly" Program in Hutchinson. They provide meals at the Detox Center, 35 N. Main, each day from 11:30 am - 1:30 pm. They have had problems with parking when bringing persons to the center because of the debilitated condition of some of the people. They cannot use the back door and many times double park on Main St., which is a hazard. They have requested that two parking places be signed for their use at Main on 1st Avenue NW, on the north side. This could be done by acquiring two signs saying "Handicapped Parking Only, 11 am - 1 pm" or something similar. They could be attached to the existing meter posts and would affect parking for that short time weekly. I recommend signs be placed as requested. Ex TO COUNCIL: 3/76 HUTCHINSON PUBLIC SCHOOLS INDEPENDENT SCHOOL DISTRICT NO. 423 HUTCHINSON, MINNESOTA 55350 July 7, 1976 Mr. Frank Fleetham Administrative Assistant City Hall Hutchinson, Minn. 55350 Dear Frank: As per our telephone conversation, Hutchinson Schools would like to build a five foot cyclone fence along its eastern line of the Junior -Senior High School property on Roberts Road. We are planning to begin the fence approximately five feet from the curb on Roberts Road. Our understanding of the city building code states that there may only be a 30 inch high structure for the first 25 feet of the property line. I request a special permit from the City Council so that we may begin our fence at the property line at 5 feet high. If you have any questions or concerns, please feel free to call me. Thank you for your help. Sincerely yours, Brian C. Buchmayer Director of Business Affairs BCB:lk cc: Louie Wichterman E. Dale Birkeland CENTRAL DISTRICT SERVICES JUNIOR HIGH SCHOOL 30 Glen Street North Roberts Road Phone (612) 879.2317 Phone (612) 897-4133 SENIOR HIGH SCHOOL ELEMENTARY SCHOOL Roberts Road 100 Glen Street Phone (612) 896-1755 Phone (612) 896-6111 `d AREA VOCATIONAL -TECHNICAL INSTITUTE 200 Century Avenue Phone (612) 879.2321 CROW RIVER VOCATIONAL CENTER 30 Glen Street North Phone (612) 879.2338 TO COUNCIL: *� ./76 MAAl ff,Q p RIEKE CARROLL MULLER ASSOCIATES INC July 1, 1976 Mr. Frank Fleetham Administrative Assistant City of Hutchinson 37 Washington Avenue W. Hutchinson, Minnesota 55350 RE: SLUDGE DEWATERING EQUIPMENT RCM FILE 741036 Dear Frank: It appears that Ralph B. Carter Company included one extra set of belts when the belts filter press was sent. The specifications did not include the furnishing of any spare parts. At this time the Carter Company would appreciate the return of the extra set of belts or the purchase price of said belts. The cost of the set of belts is $2,300 "and represents a replace- ment part with a 12 to 16 week delivery time. The loss of a belt will make the dewatering device inoperable so any sludge disposal will have to revert to the liquid form. It appears to us that the availability of a spare set of belts would be less expensive than providing standby liquid disposal equipment. The belts could be purchased by change order to the existing contract or under a separate purchase order. Please advise us of the Council's final decision. If you have any questions please contact me. Very ul y rs C. S. Barger, P.E. RIEKE CARROLL MULLER ASSOCIATES, cc: Marlow Priebe INC. �1UL197fi o N N � v w OZ6t8��\4 architects engineers land wrveq-)rs ma:lmg post office box 130 hopk ins, :nino-;ot., 55343 location 1011 fin -it •t' t hopKms, minne--oia 55343 612 9315-6901 hopkins, minnesota gaylord fairmont st. cloud man ka to brainnrd Worthington MR 9a. i`rY OF�� IiU�['C11INSON Ii( APCS00 55350 w O'FtC Al '' �,NASI-ONGTO-! AVL-NUF WFST M E M O R A N D U M DATE: July 8,-1976 — — — — — — — — TO: Mayor and Council --__---_--_----------- FROM: Rod Keith Recreation Director — — — — — — — — — — — — — -- SUBJECT : Request to .place vending machines in ,parks by, Nsrihj,Arid ]LAUXA9W At their monthly meeting held Wednesday, July 7, the Hutchinson Park and Recreation Board approved and recommends to the City Council that it approve Northern Beverages request to place pop -can vending machines in the city parks during the Summer and early Fall months. 9F IZ'Y/`0F HUTCHINSON u0ihheSOta 55350 OFFIL AT 37 WASHINOTO;V AVENUE WEST M E M O R A N D U M DATE • _ _ July 8,_1 Sj6 _ _ _ _ _ TO; Mayor and Councilsand Administrative Assistant _ , _ _ _ FROM: Don Pauley_ Community Development Director SUBJECT: Minnesota Department o_f Agriculture, kesidential Proper,&y jrge_ removal SubsTdy — — The Department of Agricultures' program is designed to share 50% of the City's cost in removing diseased trees, dutch elm or oak wilt, from residential properties within a defined "control area" which in our case, would be the entire City. As the program provisions apply to the City of Hutchinson, funds could be received only for a Residential Property Tree Removal Subsidy Program. The State will pay up to $50, therefore, the City could subsidize residential tree removal up to $100 allowing for an exact 50-50 split. Jim Brodd, a certified tree inspector for the City, has advised me that the average cost for tree removal on residential property is $150. This being the case, the majority of homeowners subsidized under the program would face a minimal charge for tree removal. Also, a total of 50 trees could be removed from residential properties this year. Should the City wish'to apply for a grant, the following items must be adopted by the Council at the July 13th meeting. 1) Adoption of the attached resolution requesting to come under the grant provisions. 2) Establishment of the guidelines to be followed in the adoption of a Subsidy Plan. That is, what is the City's formula for determining the subsidy amount to homeowners? in view of the type and amount of funding and the number of trees that could be removed this year I would suggest a maximun subsidy of $100. In cases where tree removal is less than $150, the City should not be paying most or all of the cost. Therefore, the subsidy formula should call for 1/3 payment by City, State, and homeowner with the maximum City and State share being $50 each. .9kc:,* Mayor and Council, and Administrative Assistant Page 2 July 8, 1976 The reason these items should be adopted quickly is so a grant application can be filed by the 15th. Neither Minneapolis nor St. Paul have submitted grant applications yet and when they do, the funds will be dried up. Once the grant has been approved, the City will be required to adopt a formal Subsidy Plan and to revise Section 1020 of the City's Ordinance Code - Dutch Elm Disease - to conform to Section 18.023 of the Minnesota Statutes 1974. Mr. Pete Grills of the Department of Agriculture advised me that the stated intent of the City to adopt both items would be sufficient when submitting the grant application. 5pelly submitted, y lm RESOLUTION NO. 5738 WHEREAS, the Minnesota Department of Agriculture provides matching Grant -In -Aid to assist residential property owners in the removal and disposal of diseased trees pursuant to Minnesota Statutes, Section 18.023, Subdivision 3a and, WHEREAS, the City of Hutchinson has initiated a program of subsidies to its citizens, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City of Hutchinson shall make application to the Minnesota Department of Agriculture for Grant -In -Aid and shall conduct a Grant -In - Aid Program for residential property owners in compliance with the provisions of Minnesota Statutes, Section 18.023. Adopted by the City Council this 13th day of July, 1976. D. J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk INNESOTA DEPARTMENT OF AGRICUL 9 DIVISION OF PLANT INDUSTRY 670 STATE OFFICE BUILDING ST. PAUL, MINNESOTA 55155 GRANT-IN-AID APPLICATION RESIDENTIAL PROPERTY TREE REMOVAL SUBSIDY * * # FOR STATE USE ONLY * # +� Date Received Contract # Application # Requisition # Date of Award Date of Encumbrance (1) Political Subdivision Applying: 1975 1976 (2) Amount budgeted for applicant's subsidy program: $2,500 Note: This includes subsidy expenses, not total control expenses. State's grant-in-aid share . 12_,500_ Total $5.000 (3) What is the City's formula for determining the subsidy amount to homeowners. (Explain your subsidy program). Attach additional sheet if necessary. The average cost for removal of diseased trees on residential property is $150. The City's subsudy program calls for 1/3 of the cost being paid by the City, State, and homeowner with a maximum contribution of $50 by the City and State. (4) Estimate number of Elm and Oak trees eligible for homeowner subsidy: 50 (5) (a) Program Manager - Person to whom inquiries about the application should be directed. Name: Donald F. Pauley Address: 37 Washington Avenue, West Title: Community Development Director Hutchinson, MN 55350 Business Phone: (612) 879-2311 (b) Fiscal Agent - Person to whom check should be sent. Name: Frank G. Fleetham, Jr. Address: 37 Washington Avenue, West Title: Clerk -Administrative Assistant Hutchinson, MN 55350 Payee's Title: City of Hutchinson Business Phone: (612) 879-2311 (c) Person authorized to execute contract. Name: D. J. Black Address: 37 Washington Avenue, West Title: Mayor Hutchinson, MN 55350 Business Phone: (612) 879-2311 (6) Please enclose a resolution to come into the program. Form - (over) Revis July 12, 1976 Mr. Frank Fleetham Hutchinson Library roof need the following repair: The 230 foot of overhang around building at bottom of roof needs to be cap -sheeted and coated. Metal valleys need to be patched and coated. Two flat areas on the roof need to be cap -sheeted and coated. Asphalt shingles are drying and getting brittle. They should be coated. I would do the above mentioned repairs for a sun of $2,500.00 Charles L. Salley 9n. f MHFA Form 602 Minnesota Housing Finance Agency Home Improvement Program Application for Grant Funding 1. Name of Applying Entity: City of Hutchinson Address: 37 Washington Avenue West Telephone: (612) 879-2311 City: Hutchinson Zip Code: 55350 A twelve month funding period is planned for this program, beginning in July, 1976 and ending in July, 1977. Amount of funding requested: $ 100,000.00 Funds for administration and technical assistance must come primarily from local sources; however, up to a 3% portion of the total funding requested above may be allocated to help cover such costs if other sources (including contributions of services) are not sufficiently available. Please indicate the percentage (if any) of the funds requested above which you would be required to apply to such costs: 2 %. 2. Describe the home improvement needs and/or problems in your area of activity or jurisdiction. The City of Hutchinson has recently been advised by HUD that it will receive a Community Development Block Grant in the amount of $338,000. The Housing Assistance Plan submitted as part of the application for these funds indicated that there are 352 owner -occupied housing units in the City that are in need of rehabilitation. All of these units are occupied by low income persons or families who cannot afford the cost of improving their homes. 3. Describe specifically what you would hope to accomplish with these funds, including any "targeting" of funds to a neighborhood, the elderly, energy saving repairs, hazardous code items, etc. Through the Community Development Block Grant the City will be staffing a Home Maintenance and Rehabilitation Program. In addition to a Community Development Director, the staff will include a "House Doctor". This individual will actively promote home maintenance and provide advice to residents on the needs of their housing and the various methods of accomplishing repair or rehabilitation. The "House Doctor" would also provide advice and assistance to home owners with respect to the various financial assistance programs available. (CONTINUED) 9�- r 3. CONTINUED A special effort will be made in the areas of identifying the elderly in need of assistance and housing units in need of energy saving repairs. In the case of the elderly, the City recongizes the "proud lifestyles" of these individuals and rather than alienating them by making the initial contact ourselves, we will make great use of referrals from the HRA, ministers, Nutrition for the Elderly, and other Social Service Agencies. The City is presently working with the Conservation Division of the Minnesota Energy Agency to have infrared photographs taken of the City during November or December. These photos could be displayed at prominent places in the City and shown to individual homeowners to illustrate the need for insulation or other energy saving repairs. 4. CONTINUED The "Hou$e Doctor" will have a basic knowledge of home construction and financial assistance programs. -2- 4. Describe your organization, its experience with housing rehabilitation. As a municipality we have held a passive position on housing rehabilitation by administering building permits. With the Community Development Program providing administrative support, and the direct field work of a "House Doctor", we are confident that we can develop a positive and active program. The Community Development Director is experienced in the field of Home Rehabilitation Grant Program development and administration. (CONTINUED) 5. Describe other sources of funds available to you for administrative costs and for any related program activities. Community Development Block Grant Funds and Municipal Budget. 6. Will you be utilizing MHFA's suggested guidelines, procedures, and forms? Yes If not, please attach detailed description of your propose program plan. 7. In addition to the above requirements, please attach City Council or County Board approval of your Application and plan. Resolution No. 5740 Attached 8. This application is approved and submitted by: Frank G. Fleetham Jr. AuthorizedRepresentative of Local Entity (Print) Signature Clerk -Administrative Asst. Title July 14, 1976 Date This Application must be submitted directly to: Minnesota Housing Finance Agency Home Improvement Grant Program 480 Cedar Street First Floor - Hanover Building Saint Paul, Minnesota 55101 MHFA will then forward the Application to the appropriate Regional Development Commission or Metropolitan Council for review and rec- ommendation. -3 - REGIONAL DEVELOPMENT COMMISSION REVIEW We have reviewed this Application with respect to region -wide housing needs and plans and the ability of the applying entity to successfull implement the Program. We recommend that MHFA i) reject ii� accept this Application and provide $ n ome improvement grant fun s for the 12 month period beginning in the summer of 1976. Region 7 AuthorizedRepresentative(Print) e Signature Date Use additional sheet for further comments. Upon completion, please send to: Minnesota Housing Finance Agency Home Improvement Grant Program 480 Cedar Street First Floor - Hanover Building Saint Paul, Minnesota 55101 MHFA REVIEW Date Received: Reviewed by: Date referred to RDC MHFA Action: - return to Date Action taken: Date Contract sent: Remarks: for further information (Specify) - reject (Attach explanation) - accept for $ RESOLUTION NO. 5740 RESOLUTION AUTHORIZING FILING OF APPLICATION FOR GRANT FUNDING FOR A HOME IMPROVEMENT PROGRAM WHEREAS, the Minnesota Legislature has provided the Minnesota Housing Finance Agency with funds to assist in the g cy preservation of our valuable housing stock, and WHEREAS, the Minnesota Housing Finance Agency has developed a Home Improvement Grant Program to accomplish the following goals: 1. To make funds available for the purpose of correcting defects or deficiencies affecting directly the safety, habitability, or energy usage of residential property owned and occupied by low income persons, especially elderly citizens. 2. To establish an effective and efficient statewide delivery system utilizing local public and private entities in urban neighborhoods, smaller communities, and rural areas. 3. To utilize this grant program as well as the MHFA Home Improvement Loan Program to stimulate and'assist local officials in developing and implementing housing and com- munity improvement strategies and plans. WHEREAS, many residents of Hutchinson's older homes needing repairs or rehabilitation have a low income. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That an application be made to the Minnesota Housing Finance Agency for a Home Improvement Grant allocation of $100,000. 2. That the Clerk -Administrative Assistant be authorized to execute and file such application with the Minnesota Housing Finance Agency and provide additional information to furnish such documents as required by said agency, and act as authorized correspondant of the applicant. 3. That the State of Minnesota and the Minnesota Housing Finance Agency be, and they thereby are, assured full compliance by the applicant with the regulations and requirements which govern the carrying out of a Home Improvement Grant Program. Adopted by the City Council this day of , 1976. D. J Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk FOR YOUR INFORMATION COMPARATIVE COSTS (SQ.FT.) PARKING COMMITTEE FORMULA PROPOSED WIGEN'S LOT BLOCK ft2 CCPC ASSESSMENT ASSESSMENT ft2 1. Heil 8 2,904 2,495 $ .859 2. Corson 8 3,168 2,545 .803 3. Peterson (Tulman) 8 3,300 2,651 .803 4. Braun's 8 6,600 5,301 .803 5. Franzen and Hansen 8 4,356 3,499 .801 6. Schriber/Peterson 8 2,904 2,316 .800 7. Hayden 8 3,432 2,584 .753 8. White 9 4,356 2,711 .622 9. Luedtke 8 5,808 3,300 .568 10. Rusch 9 8,712 4,530 .520 11. Citizens's Bank 12 9,900 5,049 .510 12. Plombom 9 4,356 1,907 .437 13. Todd 8 11,088 4,644 .419 14. Rusch 9 .8,712 3,604 .414 15. Olsen and Schoetter 9. 2,904 1,039 .357 16. Hartman/Alrick 12 3,300 1,119 .339 17. Peterson and Gilmer 12 3,300 923 .280 18. Peterson and De Koster 9 5,808 1,613 .277 19. Rutzke 12 3,828 942 .246 20. Hoerner 12 2,904 714 .246 21. Kennedy/McCormick 13 8,712 1,396 .160 22. McGannon 12 2,904 422 .145 23. Peterson and Madson 13 2,904 411 .142 24. Peterson and Paulsen 13 2,904 367 .126 25. Neumann 12 2,904 357 •123 26. Pierce 12 2,904 357 .123 27. Jorgenson 12 2,904 357 .123 28. Bargen/Leader 13 4,752 536 .113 29. McGannon 13 3,960 410 .104 30. Lodge 12 5,804 537 •093 31. Peterson and Paulsen 13 2,904 267 .092 32. Hoerner 13 3,168 255 .080 33. Quast 13 5,016 334 .067 34. McGannon 13 3,168 171 .054 35. Pikal 13 3,168 126 .040 36. Quast 13 2,904 75 .026 Hutchinson Industrial Corporation 40 West Highland Park FOR YOUR INF MATION r� JA1573 C as Hutchinson, Minnesota 55350e (612)879-2371 July 8, 1976 City of Hutchinson City Hall Hutchinson, MN 55350 Attention: Marlow Priebe - City Engineer Frank Fleetham - Clerk, Administrative Assistant Dear Marlow and Frank: Enclosed is a copy of a'letter I am sending today to Gary Jensen of the Minnesota Pollution Control Agency. The letter contains my initial reactions and comments concerning the proposed 0.05 mg/1 limit on cyanide for the Municipal Treatment Plant as outlined in Jensen's letter to Frank dated June 16. As you can see from the letter, the suggested limit of 0.05 mg/1 limit for the treatment plant is'intended by the PCA as a limit- ation on Total Cyanide rather than on the extremely toxic forms of cyanide commonly referred to as C anide,A or Free or Readil Released Cyanide. This appears to e a much more severe restrction on the City of Hutchinson than is commonly being imposed in the State of Minnesota and also much more severe than p�ro os��ed EPA (Federal) Regulations concerning industry discharges directly to rivers without passing through a public waste treatment facility. I would like to get together with the both of you within the next few days to discuss Jensen's letter and get your reactions to his proposed limit for the City of 0.05 mg/1. I have spoken with Gary and he has said that the suggested limit for the City is by no means final and remains open for discussion and possible change. I also would like to suggest the formation of an Industrial Advisory Group (IAG) composed of representatives of both of the local 3M plants, Amoco Foods, Hutchinson Industrial Corporation, and any other interested industries or parties. Such a group could provide the City with technical and engineering in- formation and assistance from time to time and also serve as a forum for the exchange of ideas and discussion - - thus opening up lines of communication and understanding in a friendly, informal atmosphere. Page 2 City of Hutchinson July 8, 1976 Right now an IAG could provide input and technical background into the process of drawing up an effective sewer use ordinance. The members of this Industrial Advisory Group could review initial drafts of the ordinance, evaluate the impact on their respective firms, and provide useful feedback to the City prior to a final draft being prepared for Council action -- in a spirit of working together for the good of the community. The IAG and the City representatives may not always agree of course but at least then any differences of opinion will be aired and considered prior to the Council being asked to approve the ordinance. If an Industrial Advisory Group had been active this past winter, the City would probably have saved the expense of a consulting fee to SERCO Laboratories in complying with the PCA's request to locate the industry discharging cyanide (in this case, iron cyanide complexes). A simple sharing of the letter from the PCA and a request for help to the Industrial Advisory Group would no doubt have brought to light the fact that Hutchinson Industrial Corporation was using ferricyanide salts. If the City of Hutchinson has not yet made a commitment to purchase sampling and hydraulic measurement equipment, you will probably want to look at an EPA publication that I recently received that compares the performance of thirteen makes of commercially available wastewater samplers. Entitled Wastewater Sampling Methodologies and Flow Measurement Techniques, it reports variations as high as 200 to 300%, especially in the area of suspended solids. The report also compares performance in the field, maintenance problems and discusses the problems of plugging resulting in sample loss. SERCO Labs reported having severe plugging problems with subsequent sample loss at one of the 3M sampling locations. This publication makes specific recommendations about the type of equipment required to obtain representative samples under such high suspended solids conditions. If you would like, I will be glad to provide you with a Xerox copy of it. Sincerely, HUTCHINSON INDUSTRIAL CORPORATION Jack A. ider Analyti al Chemist JAR/sb Hutchinson Industrial Corporation 40 West Highland Park • Hutchinson, Minnesota 55350. (612)879-2371 July 7, 1976 Minnesota Pollution Control Agency Compliance & Enforcement, Water Quality Division 1935 West County Road B2 Roseville, MN 55113 Attention: Mr. Gary D. Jensen Dear Gary: As I mentioned to you in our phone conversation of July 1, I have serious reservations about the cyanide limit of 0.05 mg/l for the Hutchinson Treatment Plant recommended by the PCA in the memo accompanying your letter to Frank Fleetham, dated June 16, 1976. From our discussion, it appears that the limit of 0.05 mg/l of cyanide recommended by Mr. Anderl refers to Total Cyanide, rather than to Cyanide,A (cyanide amenable to chlorin tia on as described in ASTM Standard D2036-72, Method B) or what is frequently termed Free Cyanide (readily released at 150 degrees F and pH = 5. - A limit of 0.05 mg/l Total Cyanide for the Hutchinson Municipal Treatment Plant would appear a p ori an impossible task despite the best efforts of both the City of Hutchinson and Hutchinson Industrial Corporation using the best practical control technology currently available: The SERCO Laboratories Wastewater Survey Report for Hutchinson, January 1976, shows Hutchinson Industrial Corporation contributing 4% of the 1,000,000 gallons per day being treated at the Municipal Treatment Plant or 40,000 gallons - a dilution factor of 25. On this basis, the maximum permitted discharge by Hutchinson Industrial Corporation would have to be 1.25 mg/l Total Cyanide in order for the Municipal Treatment Plant to meet the proposed limit. This allows for zero contribution from other sources in the community. From the SERCO Report, there are some cyanide contributions from 3M and the Crow River Press, and possibly others, which would effectively limit further how much Hutchinson Industrial Corporation could discharge and still permit the City of Hutchinson to meet the proposed limit. • Page 2 Minnesota Pollution Control Agency July 7, 1976 By way of contrast, consider our competitors in the Twin Cities Metropolitan area: The Metropolitan Sewer Board Rules & Regulations currently in effect dated December 1, 1971, in Section 5-3 places a Total Cyanide discharge limit for industries at 10.0 mg/l and Readily Released Cyanide limit at 2.0 mg/1. It is my understanding from phone conversations with the Metro Sewer Board that the new regulation that is being drawn up will reduce these limits by a factor of 2 to 5.0 mg/l Total Cyanide and 1.0 mg/l Readily Released Cyanide. Thus in order for the City of Hutchinson to meet a Total Cyanide limit of 0.05 mg/1, it and Hutchinson Industrial Corporation will be placed at a substantial economic disadvantage in a competitive marketplace. Furthermore, the EPA has promulgated effluent limitations and guidelines in interim final form for existing sources discharging to rivers and streams (Federal Register 40-18130, April 1975). For chemical milling operations these are 1.0 mg/1 Total Cyanide and 0.15 mg/l Cyanide,A when converted to a concentration basis using the data provided in FR -40-18130. The City of Hutchinson is being asked to meet a Total Cyanide Discharge Limitation of 0.05 mg/1 in contrast to the EPA pro- mulgated regulation of 1.0 mg/l Total. Cyanide for industrial discharge directly to a stream without passing through a publicly owned treatment works. This does not seem to be consistent. Finally, as of this date we have insufficient data to confidently estimate what minimum level of Total Cyanide in our effluent we (and therefore the City of Hutchinson) will be able to maintain in regular day-to-day operations when we begin normal production schedules. 'Waste treatment.of dilute solutions of ferri- and ferrocyanides - - because of the strength of the complexes and relatively low reactivity of the cyanide in this complexed form - - is not as straight forward and as well understood as it is for the simple, extremely toxic forms of cyanide. Frankly, I am concerned about getting locked into such a low number at this time. To my knowledge there has been no additional testing since the SERCO Report. We are only operating this line one or two days a month at the present time, as we are already being priced out of the market by the competition. The 0.05 mg/1 Total Cyanide limit for the Municipal Treatment Plant would restrict us to no more than two litres of solution loss per day. I just don't see how we can do it and afford to stay in business. Sincerely, HUTCHINSON INDUSTRIAL CORPORATION ' ack A. R derC�Ge Analytical Chemist JAR/sb cc: Frank Fleetham - Hutchinson City Clerk - Administrative Assistani Marlow Priebe - Hutchinson City Engineer FOR YOUR ' Wivihi purr r/ MINUTES OF CROW RIVER REGIONAL LIBRARY BOARD June 14, 1976 She Crow River Regional Library Board met at the Farmers Daughter Supper Club on Monday, June 14, 1976, at 8:00 P.M. This followed an Appreciation Dinner for retiring Board members. Present: Mrs. Bea Thompson, Litchfield Representing Litchfield Rev. Allan Gardner, Dassel to Meeker County Mrs. Joan Reckdahl, Grove City to Meeker County Mrs. Karen Osterberg, Watkins if Meeker -County Mr. Leif Fostervold, Spicer " Kandiyohi County Mr. Clarence Lund, Lake Lillian " Kandiyohi County Mr. Orlynn Mankell, New London " Kandiyohi County Mr. LeRoy Sanders, Willmar " Willmar Mrs. Jeanette Buchanan " Willmar Mr. Ralph Bergstrom, Hutchinson, " Hutchinson Mr, Floyd Sneer, Winsted " McLeod County Mr. Howard Christensen, Hutchinson " McLeod County Mr. Burton Sundberg Director, CRRL Assent:-, Rev. Duane Grage, Litchfield Representing Litchfield ,-r- firs. Alyce Gandrud, Sunburg it Kandiyohi County Mrs. Marcia Kleberg, Willmar if Willmar Mrs. Kathy McGraw, Hutchinson of Hutchinson Mr. Howard Hoese, Glencoe it Glencoe Mrs.,Richard Bock, Brownton (due to illness) " McLeod County Mrs. Kathy Matson Assistant Director, CRRL W Also present as a guest was Aleda Swanson, who will represent Meeker County replac- ing -Rev, Allan Gsrdoer. The meeting was called to order by chairperson, Mrs. Thompson. The minutes were _ePproved and filed. Motion -by �Mr.,_ Lund, second: by Mr. Hergstrop, that the treasurer's report _ be approved and filed. Cerried.. , •, ,: ,,. , ; Due to lack of time, the:Monthly Reports for;May•.were:passed out. and members were encouraged to read later.- Mr. Sundberg welcomed the,two;neW.,Board,msmbers. yThe bills were presented -for p,aygtent. Mr. Fostervold moved, second by Mrs. Buchanan, that the bills .be paid, Carried. y r l- ; It -was reported by Mr. Sundberg:that-the Willmar -and Kandiyohi-Qounty:Board members had met.to consider tbebids for.garpeting the Willmar ,Librery.,,. Welker Interiors bid was accepted -and -the carpeting will be installed -shortly.: r r Those attending -the Library Building Seminar felt it was very worthwhile. Next Board Meeting will -be in-Gleec_oe_and the --Glencoe representative attending the -Seminar w1,11 -Sive a report..-. ^ — , r Mr. Sundberg has -written to-Gerstenslager;regarding^about $200.00 of repairs on -the new Bookmobile which should be the expense of,,Gerttenslager. jklso, the air conditioner -quit last week and•Mr.-DuBois,will bring the unit -to Minneapolis to be fixed. This is the closest place where it can be -repaired. This•is cav_ered by the Warranty. An information sheet regarding:library services has been prepared and will be handed out to new Vocational and Junior College students as they register in the fall. The •budget -approved cat cne• last meeting • has. -been sent to our -,governing bodies. UNFINISHED BU$INESS: a. ' Meeting room at Library. This • room has, been,, -open ;to• any .organization within the geographical, operation of the CRRL. Ma. $undberg •-felt that a written polity regarding•the Meeting Room should, be _established, ;-Motion,by Mv�4rrSauders;•second by -Rev. Gardner, that rt -he -attached; sheet :entitled !'MEETING ROOM (Willmar Library) be the written policy of the library in regards to the use of the Meeting Room. A copy -qf thistpo�icy is made a part of these minutes. Motion carried. bt jt had -originally been ,feet -that application far,a•speciak-grant, should be - for a book. catalog.- :: However,,:: because ,this:would be a very ;time. oonsuming task, - etc. it was felt this should not be pursued at this time. It was felt by Mr. Sundberg and Mrs. Matson that the OP1.IC Special• Grant could. -pe for a person who has been volunteering- her, seryices -in,-the area of ,the chi,ljdreu's department•-tc. _ become an employee and work,,ija• the area of •puppet ,shows, childrea0 -story -hours,,,:,: etc. $undberg received • a.,call. -from Mr. Asp today informing him that the State Attorney General ,,ha3-,'&i74en a• rulf,ng that , the ;State , Board of 1Edugation,: anti OPLIC „ cannot mandate minimum criteria for State Aid. Only criteria which can beused are.those. which origin&], y had beep enacted -,{upon about ten to twealve -years-ago. The State;;Board of Zducatiop,, however,, n's�t priariziea.•.:,. ,i*_. Asp also.. ,T• - informed us that we would be receiving another $1912.00 not anticipated. Mr. Sandberg yanted_lto table- the placing, of this money into budget categories til t ff h dw t it t u Wk f 1 so 1 un _the s a a an op�or urn, y . o see ere ey e t • it •h Lgo._ ' - _�. . r i. �r L ._ �. t,,. 1.7• -- •.�! r � •. is .r 1' l • �.� (; 'f� .r -f NEW BUSINESS: Mileage claims ware completed for January through June, 1976. - (, _•_ ,r: fi= r •' .:C.. � !' -a .. •k'f,E; -. �`f'": ;c' C :i P,a .' J j C— Meeting adjourned. I'r C 7 i Respectfully. submitted_ , Jeanette Buchanan-,, '.I Cl f; Secretary ,,l�• „ _c,r,_ Ir. —C; 4:1 71 . t ITYOIC HU TC HI NS O N Ir,M4XPfsota 55350 OFFIC AT 37 WASHINGTON AVENUE WEST M E M O R A N D U M DATE: _ _ _ July 8, 1976 TO: _Mayor and Council ________....___ FROM: Administrative Assistant SUBJECT: Proposed Draft of Off Street Parking Assessment Ordinance Attached you will find a copy of a possible base ordinance for the Downtown Parking Lot District. I have received several calls concerning the adoption of such ordinance and would strongly suggest the Council consider holding a public hearing at the first reading of this ordinance. Please review it and if you have any questions regarding any of the sections, please contact Buzz or myself. I will be happy to place it on the agenda of any meeting which you would so desire. jr Attached Respectf lly submitted, Fr G. Fleetham, Jr. or � Ll r - r- 4L r (Y\ stl O r) CITY OF HUTCHINSON A11111CCO(O 55350 OFFICES AT 37 WASHINGTON AVENUE WEST July 7, 1976 Mayor City Council City Clerk City Engineer Chamber of Commerce Parking Committee RE: Off -Street Parking Ordinance Enclosed herewith you will find proposed draft of the Off -Street Parking Ordinance. It is requested that this Ordinance be reviewed very carefully so that any questions can be resolved prior to passage. Your particular attention is directed to Section 721.25 which outlines the formula for assessments. Any comments, corrections, etc that you may have, do not hesitate to forward on to the writer. Thank you. Milton D. Schantzen ORDINANCE NO. AN ORDINANCE TO ESTABLISH, DESIGNATE, ACQUIRR, PROVIDE, REGULATE, MAINTAIN AND IMPROVE AN OFF- STREET PARKING SYSTEM WITHIN A CENTRAL BUSINESS OFF-STREET PARKING DISTRICT, AND TO LEVY SPECIAL ASSESSMENTS AND TAXES AND TO ISSUE BONDS FOR THAT PURPOSE. THE CITY OF HUTCHINSON ORDAINS: Section I. 721.01 An ordinance to establish an off-street parking system within the central business district of the City of Hutchinson. 721.05 DEFINITIONS. Subd. 1. THE CENTRAL BUSINESS OFF-STREET PARKING DISTRICT shall be that area as so designated on the Central Business Off -Street Parking Plan as adopted by the City and made a part of this ordinance. Subd. 2. INDIVIDUAL OFF-STREET PACING BENEFIT DISTRICTS shall be those areas in the Central Business Off -Street Parking District that are located within 500 feet of each corner of an improved off-street automobile parking facility. Subd. 3. AN IMPROVED OFF-STREET AUTOMOBILE PARKING FACILITY shall be a lot or lots or parts or portions of lots which together are contiguous to each other so as to form a single, separate improved parking facility. 751.10 The Central Business Off -Street Parking District shall be that area so designated on the Central Business Off -Street Parking Plan and more particularly defined as follows: All that area bounded on the North by the South Fork of the Crow River; on the South by Fourth Avenue Southwest and Southeast= on the East by the Alley between Hassan Street and Je Jefferson Street and on the West by the alley between Franklin Street and Glen Street except Lots 1 thru 5 in Block 31, Lots 6 thru 9 in Block 32, hots 2 thru 5 in Block 33 and Lots 6 thru 10 in Block 34 in South Half of City. 721.15 The acquisition, construction or improvement of auto- mobile parking facilities shall be deemed a local improvement within the meaning of Minnesota Statutes Annotated 429.01 through 429.091 and thereafter amended, and except as other- wise provided in this ordinance, may be financed in whole or in part by special assessments levied in accordance therewith. 721.20 Upon the acquisition, construction or improvement of any off-street parking facility, whether it include a part of, the whole of, or more than one lot, the City Council shall establish a designated Off -Street Parking Benefit District for that improvement and all taxable properties lying within that district shall be subject to specail assassments in a total amount sufficient to pay for the acquisition of land, construction and -1- improvement of the facility itself, and any and all other costs incurred in connection therewith, including the repayment of principal and interest on all bonds issued for the financing of said improvement. 721.25 In apportioning special assessments, the City Council may take into consideration the present improvements on the land and the present and potential use of the respective benefiting properties during the anticipated period of useful-. noes of the facility providing the benefits. It is hereby determined that all or part of the benefit properties lying within each OFF-STREET PARKING BENEFIT DISTRICT are benefiting to a different extent than other properties therein and accordingly then shall be five (5) separate benefit districts within each respective OFF-STREET PARKING BBNSFIT DISTRICT and the said five (5) benefit districts shall be determined and assessed as followss 1. The total OFF-STREET PARKING BENEFIT DISTRICT shall encompass all taxable property located within 500 feet of each corner of an individual off-street parking facility. 2. Each OFF --STREET PARKING BENEFIT DISTRICT shall be divided into five (5) separate assessments zones identified as: 'LONE 1 - That zone lying 0 - 100 feet from the parking facility. ZONA: 2 - That zone lying 101 - 200 feet from the parking facility. ZONE 3 - That zone lying 201 - 300 feet from the parking facility. ZONE 4 - That zone lying 301 - 400 feet from the parking facility. ZONE 5 - That zone lying 401 - 500 feet from the parking facility. 3. That total cost of improving each individual off-street parking facility as referred to in Section IV herein, shall be aivided by the total separate feet of taxable property within the "'istrict to arrive at an actual cost per square foot. 4. The average coat per square foot as established in No. 3 above shall be considered as the mean, and said mean shall be the per foot cost for that property located within Zone 3. S. The cost per square foot for Zone 4 shall be 50 per c at of the coat per square foot of Zone 3. -2- 6. The cost per square foot for Sone 5 shall be 50 per cent of the cost per square foot for Zone 4. 7. The cost per square foot for Zone 2 shall be 200 per cent of the cost per square foot of Zone 3. S. The cost per square foot for bone 1 shall be 700 per cent of the cost per square foot of Zone 2. 721.30 Any Assessments which would otherwise be made pursuant to this ordinance against certain hereinafter defined property shall be deferred both in the payment of principal and interest for collection until such property is changed in use. Such property subject to a deferred assessment that shall change in use shall be subject to the collection of such assessments in the year following said change in use on the same payment schedule and subject to the same interest rate that applied to the initial assessment. Those properties that shall be subject to deferred assess- ment shall be those properties defined as follows: 1. Single and two-family residences. 2. Existing privately owned off-street parking lots which have been improved with a hard surface and which are open to the general public. Section 11. This ordinance shall take effect after its passage and publication. ATTEST: CtyCer -3- Mayor FOR YOUR INFORMATION IZ'YOF HUTCHINSON vL(OMR00 55350 OFFIC AT 37 WASHINGTON AVCNUE WEST M E M O RAN D U M DATE: _Julyj.._1.76Z-------- TO• JGity-CaunriL—————— — — — — ——— — — — — —— FROM: -Commuu i-ty-Develnpmeat.D Lrec tar — — — — — — — — — — — — — — SUBJECT: $e.§pQDs i bit !Y i is -of_CQp wnity- Qeve Qpment_ Advisory—Comm ittee- — The establishment of the Community Development Advisory Committee can provide for greater citizen input in the direction of the Community Development Program. With this thought in mind, I would like to list some of the possible areas of responsibility the Committee might have for your review and comment. I. General Program Administration A. Hold public meetings on matters not requiring official public hearings when it is determined that such meetings are neces- sary or beneficial. B. Review and approve program management proposals prior to presentation to the Council. C. Review and approve all program amendments prior to public hearings being held by the Council. 11. Acquisition and Clearance Project A. Review and approve all policy statements regarding acquisition, clearance and relocation. B. Review and approve potential action areas, project development proposals and developer selection. C. Act as advisory group to developer during project development. 111. Housing Rehabilitation Loans and Grants A. Review and approve Rehabilitation Loans and Grants Policy, i. e., distribution and eligibility guidelines. B. Review and approve all applications for Rehabilitation Loans and Grants funded with Community Development or MHFA monies. IV. Community Development Management Plan and Housing Study A. Provide advice and assistance to C.R.S. and Associates in the development of the above. B. Review and comment on the final drafts of the plan and study. In all instances, the City Council will be the final approving group for the activities of the Community Development Program. The Community Development Advisory Committee's approval of any study, plan, or program activity will be an advisory action to the City Council. Reful bmitted �Do;nPauley jo t FOR YOUR INFORM ITY OF HUTC HINSON INFORMATION (,0!1k1keS0EQ 55350 • OFFIC AT 37 WASHINGTON AVENUE WEST M E M O R A N D U M DATE: July 8,-1976 - - - - - ,_ - TO:ZaXPx-aad-CounaL-------------- - - - - - - FROM: Bos. X9iXJ1,..RecLfflati A-DixeCtQx - - - - - - - - .- - - - - - SUBJECT: AllgrjtloA. off, W]iQo1 FQZicy- tgwAr& Recreatian-Department use- - of school facilities. On Wednesday, July 7, a discussion was held between representatives of the School District, and the City of Hutchinson. Alderman Kay Peterson, Frank Fleetham, and yours truly were in attendance from the City. Mr. Bob Stearns, Dick Lennes, and Brian Buckmeier represented the school district. At this discussion it was announced that a recommendation will be made to the School Board of Independent School District 423, that certain changes in the school facility usage policy would occur. One in particular will affect the usage of school facilities on the part of the Recreation Department. Enclosed is a memo from Dick Lennes to myself outlining the recommendation and the reasons for it. In brief, it will be recommended that a school custodian be put on duty in the school buildings for all community or non - school activities that go on during the weekends throughout the year. With this custodian would come a custodial charge, which would be billed to the organization (in this case the Recreation Department.) During the meeting it was generally agreed that the need for the Custodian is there, and he would help to alleviate some of the problems that have arisen during weekend use of school buildings over the past years. The Recreation Department will be able to stand this additional charge with some fee increases and scheduling changes. It is hoped that the ramifications of this policy change will not be adverse in light of the apparent improvement in the City -School relations. MEMO DATE: July 7, 1976 TO: Rod Keith FROM: Dick Lennes RE: Facility Scheduling The recommendation will be made to the Board of Education on Tuesday, July 13, that they adopt a change in the staffing for custodial services. This change would mean that any time there is a community function, a custodian must be on duty. This will not affect any activities during the week since custodians are on duty from early morning until midnight; however, Saturday and Sunday will be affected by this change since, in the past, no custodial services have been provided. To help soften"the blow of charges made for custodial services on weekends, it is being attempted right now to rotate a regular custodian from his weekday responsibilities to a Saturday responsibility --therefore, providing cusodial services on Saturday where no charges will be made to the user of the facility. On Sundays, the attempt is being made to provide a regular -time custodian so that time and one-half charges don t have to be made for those activities. Reasons: 1. To provide regular clean-up at the immediate end of an activity rather than consuming custodial time on Monday mornings which would take them away from their regular responsibilities. 2. To provide a service in the event that the user of the facility needs something within the building or must get to a telephone, etc. 3. To provide accountability regarding the use of keys; this will enable the school to have a school -employed person responsible for all keys that are issued and to keep certain areas locked to prevent possible vandalism, etc. Comments: This change has been discussed by all of the school administrators that are in a director's capacity; and in addition, has been talked about with the city recreation staff and' the city council designee to the community education advisory committee along with the school board representative. The point that I wish to make is that in enforcing the custodial services and making this change the school is trying to increase the efficiency of the use of facility, but at the same time, through the manipulation of custodial staff, they're attempting to bend so that there won't be a heavy burden cost -wise on the recreational use of the facility by the city, . r- FOR YOUR INFORMATION BUILDING PERMITS ISSUED APRIL THRU JUNE 1973 - 1976 VALUE OF CONSTRUCTION NO. PERMITS PERMIT FEES D FEES COLLECTED ISSUED April 1973 $359,444 30 $1,013 May 1973 702,786 30 1,390 June 1973 162,767 38 747 Total $1,224,997 98 $3,150 April 1974 $124,000 42 $ 721 May 1974 461,395 49 2,090 June 1974 337,560 49 2,088 Total 922,955 140 $4,899 April 1975 $ 68,734 19 $ 544.80 May 1975 252,486 56 1,765.50 June 1975 279,722 75 2,179.00 Total $600,942 150 $4,489.30 April 1976 $656,382 72 $3,411.88 May 1976 597,078 54 3,224.65 June 1976 322,355 53 2,722.20 Total $1,575,815 179 $99358.73 Respectfully submitted, CITY OF HUTCBINSON .A.I. W.4a den Willard Building Official FOR YOUR INFORNIA 1 ION 7/13176 HUTC11INSON AREA BICENTENNIAL COrZIITTEE � Ma,s 27, 1976 �`4 \ :linutes The regular meeting of the Hutchinson Area Bicentennial Committee was ca1Tet'_- to order at 7:35 P.M. Thursday, flay 27, 1976 by Ralph Westlund in the absence of Chairman Jan Cumming. Members present were Elaine Hopkins; BPW, Lloyd Schlueter, Hutchinson Fire Department; Axel and Alice Jensen, American Legion & Auxilary; John Bell; George Berglund, Hutchinson High School; Ralph Westlund, City Council; Hazel Baseman, Garden Club; Dean A. Larson, Jaycees; Pat Lattner, Masquerade ('cstumcs & Era Clothes; Gloria Ber-, Welcome Wagon; Lyndon Peterson; Ford Rolfe, Hutch- inson Fire Department; Norbert Shimek, Crow River Coin and Stamp Club; and Jan Cumming, President. Minutes of previous meeting were reviewed, and approved. Treasurer's report showing current balance of $1,856.45 was submitted. Ralph Westlund explained that expenses of Musical will have to be itemized to be able to match -,rant. George Berglund requested permission to authorize the continuation of perform- ances throughout the balance of this year of the members of the quartet and singers of the Hutchinson Family Concert. Invitation has already been extended for performance at the Capitol rotunda for June 13, June 27 or July 18. June 27 which is the most convenient date will be arranged. Request also has been received from Vermont correspondent for edited version of video tape to be presented on public television in the East. John Ball was introduced and commented on possibilities of the recording of the music of the Hutchinson Family on two sides of a record 20 minutes perside. In his experience he stated that studio time was most expensive, 300 copies must be made to break even and practical cost of the project would be about $2,000.00. Suggestion was made by Axel Jensen after discussion of the project that a survey be made to feel out interest in the project before plans be made to go ahead. Chair T-ras turned over to Jan Cumming who reported to the group that approlial of the state grant requested had been approved in the amount of $300.00. Ralph Westlund presented request by the High School band for sponsorship to the New Ulm heritage Pest July 25th. Transportation cost would be no more than 3110.00. Mrs. .xel Jensen moved to sponsor musical group at the Capitol Rotunda, seconded by Dean Larson. 11otion carried. It was suggested by Jaa Cummins that Mr. Berglund accept ether invitatioi.s throughout the year -vith costume expense to be absorbed by the committee. George Berglund reported that the Concert of the Hutchinson Family was consid- ered to be a fditastir. success. Attendance was about 500 Sunday, May 9th and a''jout 450 Monday, &lay 10th. His feeling was that "involvement among participants was real and inspiring. Without all the input from persons in the community it could never have come about." Expression of gratitude by way of standing ovation was given Mr. Berglund. P?otion by Axel Jensen, seconded and carried to record Mr. Berglund's comments 1n min,ites carried (quoted above). Gloria Berg reported on success of ice cream social, May 9th with about 300 persons served. Welcome Warton had good response from the individuals and groups helping. Thinks was expressed from the committee to her and her group. Jan reported that about 900 persons viewed the multi screen "Hutchinson Legacy" presentation, May 9th. No report available on sale of books. Jan also report- ed on the various activities of the Hutchinson Ambassadors involving escort and entertainment services for "Little Bess" Fornie during her stay in Hutchinson. George Berglund requested thank you notes be sent to parties involved in events. Elaine Hopkins reported that the time capsule project was unique because it is the first on accomplished in Minnesota of the various Vocational school suggest- ed projects. Speakers were present and participated in ceremony in library square Monday, May 10th at the burial of the capsule. New Business: Water carnival has budget of fireworks limiting to $325.00. Dean Larson report- ed that there was a private donation adding to the fireworks budget making the planned total $800.00 cost. Since fireworks display in this bicentennial year was thought to be quite impressive, Motion was made by Hazel Baseman, seconded by Ford Rolfe, to pay for the Jaycees budget amount of $325.00 as the Bicenten- nial committee contribution to the water carnival. Motion carried. Dean Larson also reperted on other planned activities of the water carnival. In regard to the request by the high school band for funds, motion was made by Lloyd Schlueter, seconded by Axel Jensen, that the band be notified that they raise their own funds. notion carried. Motion was made by Alice Jensen, seconded b; ForSsrt Shinek to arrange for float in water carnival parade if quartet can be in atcnndance. Potion carried. Lyndon Peterson appointed to edit the tapes and arrange for P.A. system to be used throughout the parade. Singing in mouth Perk by file quartet before parade would be desired. County fair committee has not requested assistance from the bicentennial comm- ittee to date. Announcements: "Legacy" film presentation is available by appointment to be shown at Central School District building. Police Department - Fire Department open house Jitne 14th from 4-9 P.M. Elks Club Flag day even also on June 14th. Meeting adjourned by motion. Respectfully submitted, Elaine Hopkins Acting Secretary The next meeting of the Ilutchinson Area Bicentennial Committee will be June '4 at 7:30 P.M. Thrusday at City Psi . PARK SUPERINTENDANTS MONTHLY REPORT JUNE, 1976 Grass cutting has been one of the regular jobs this past month, due to the increase in rain. The JC's Water Carnival brought in one of the largest crowds in years. The City seemed to get through the excitement in good shape. Mat Armstrong was returned his $500 Check. I believe that we should use the same procedure with the use of the "Big Tent" at Riverview Park, have the people lay a $100 Deposit down on a basis that they would get it returned to them if the grounds are cleaned up and no damages have resolved. 32 Samples were sent into St. Paul this past month to be tested for the Dutch Elm Disease. We have received report from 11 of the 32, tests show that the 11 are Positive, 7 of them are City owned, 4 are Privately owned. We will be trimming and doing some chipping on the diseased tree's, also, people may bring the remains of the tree out to the tree dump to be burned along with the branches, etc. The Council will be coming up with some type of help for the Private owners at the next Council meeting. Respectfully submitted, CITY OF HUTCHINSON /..Juo/ �14 Fred Roberts Park Superintendant FR: ns BID FORM HONORABLE CITY COUNCIL CITY OF HUTCHINSON HUTCHINSON, MINNESOTA DATED' FOR ALL OR NONE OF THE $1,515,000 NEGOTIABLE COUPON GENERAL OBLIGATION IMPROVEMENT BONDS OF 1976 OF YOUR CITY AS DESCRIBED IN THE NOTICE OF SALE, WE WILL PAY YOU DOLLARS, ($ o aj, (NOT LESS THAN $1,486,000) PLUS ACCRUED INTEREST FROM DATE OF SAID'BONDS TO DATE OF DELIVERY. SAID BONDS SHALL BEAR INTEREST PAYABLE JULY 1, 1977, AND SEMIANNUALLY THEREAFTER AS FOLLOWS: 3,ij" % 1977 S^ p0 % 1983 `�• 00 % 1978 $ 1984 1979 S`.lo% 1985 �• #to% 1980 S, 30 % 1986 4�60 1981 1987 IV, PO 1982 BONDS WILL BE ISSUED IN THE DENOMINATION OF $5,000 AND WILL BE PAYABLE AT (BANK). CUSIP NU BERSIL - (WILL NOT) - BE PRINTED ON THE BONDS AT OUR EXPENSE. IF SO PRINTED WE HEREB WAIVE ANY EXTENSION OF DELIVERY TIME CAUSED THEREBY. THIS BID IS FOR PROMPT ACCEPTANCE AND SUBJECT TO ALL TERMS IN THE NOTICE OF BOND SALE. WE ARE TO BE FURNISHED THE UNQUALIFIED APPROVING LEGAL OPINION STATED IN THE NOTICE OF SALE, TOGETHER WITH THE PRINTED AND EXECUTED BONDS, AS IN THE NOTICE OF SALE WITHIN 40 DAYS AFTER AWARD OR AT OUR OPTION THEREAFTER. DELIVERY WILL BE MADE AT (SPECIAL INSTRUCTIONS - SEE OVER.) ACCOUNT MEMBERS: Carleton D. Beh Co. FIRST I The First National Bank of St. Paul ACC G BY: M. H. Novick & Co., Inc. JOHN R. ITEN, BOND INVES'MW OFFICER Citizens Bank & Trust Co. of Hutchinson ACCEPTED FOR THE ADDRESSEE THIS DAY OF 1976. BY: MAYOR ATTEST: 4lk"`� CLERK t. ------------------------------------------------------------------------------- WE COMPUTE OUR TOTAL NET INTEREST COST TO BE $ 42A 417 �� 7 FOR A NET INTEREST RATE OF O ' $. THESE COMPUTATIONS ARE NOT A PART OF THIS OFFER. IT IS NOT NECESSARY TO USE THIS FORM; HOWEVER, ANY BID MUST COMPLY WITH THE TERMS STATED IN Ar- "1-,TTCF OF SALE . PLEASE SUBMIT BID IN DUPLICATE SPECIAL INSTRUCTIONS: SALE RESULTS WILL BE FURNISHED BIDDERS AT 8:30 A.M. ON DAY AFTER SALE. IF RESULTS ARE DESIRED IMMEDIATELY, PLEASE COMPLETE THE FOLLOWING: ! CONTACT: TELEPHONE NO.: THE UNDERSIGNED HEREBY ACKNOWLEDGES RECEIPT FOR THE GOOD FAITH CHECK IN THE AMOUNT OF $30,300 TO BE RETURNED TO THE UNSUCCESSFUL BIDDER. I BY: DATED: FOR YOUR INFORMATION 7113176 P - V --.e- I Is-, '444, e"tl �,-, �� fi H-utchinson, Minnesota q5350 rte, SPONSORED BY THE HUTCHINSON JAYCEES �> June 28, 1976 City of Hutchinson City Hall Hutchinson, MN 55350 Attention: Mayor Black Gentlemen: On behalf of the Jaycees I want to take this opportunity to thank all of the departments of the City of Hutchinson who helped make the 34th Annual Jaycee Water Carnival such a success. A special thank you to Police Chief O'Borsky and Fred Roberts and their departments who put in so many extra hours to ensure a safe, smoothly -run week -end. It is only through the efforts and support of the entire community that an event of this size can be undertaken by the Jaycees. Sincerely, eean A. Larson,::Gommodore 1976 Jaycee Water Carnival 29s03. DAL:bl JUN 197;; rn r, cFjvE11 n Winning � �ational ware U! inning Community CeUration ,ell,ems� w-- - -- - - - ---