cp10-26-1976 cAGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, OCTOBER 26, 1976
1. Call meeting to order - 7:30 P.M.
2. Invocation - Reverend Maynard Johnson
3. Consideration of ninutes of the Regular Meeting of October 12, 1976.
Action - Motion to approve - Motion to approve as amended
4. Public Hearing
None
5. Communications, Requests and Petitions
(a) Consideration of recommendation to permanently appoint:
1. Michael Monge
2. Barbara Harding
Action - Motion to approve - Motion to reject
6. Resolutions and Ordinances
(a) Resolution No. 5793 - Transferring $10,000 from Liquor Store to
General Fund
Action - Motion to reject - Motion to waive reading and adopt
(b) Resolution No. 5797 - Resolution Authorizing the Entering into a
Contract with the Region VI -E Community Action Agency, Inc.
Action - Motion to reject - Motion to waive reading and adopt
7. Reports of Officers, Boards and Commissions
(a) Minutes of the Planning Commission Meeting dated September 21, 1976
' Action - Order by Mayor received for filing
(b) Minutes of the Transportation Board dated October 12, 1976, and
October 15, 1976
Action - Order by Mayor received for filing
Council Agenda, October 26, 1976
(c) Minutes of the Burns Manor Nursing Home dated September 16, 1976
Action - Ordered by Mayor received for filing
(d) Minutes of the Special Meeting of the Hutchinson Community Hospital
Board of Directors dated September 8, 1976 and Regular Meeting dated
September 21, 1976
Action - Ordered by Mayor received for filing
8. Unfinished Business
(a) Consideration of proposed Change order No. 1 - Project 76-26
Extension of Water Main along Co. Rd. 12 from Northwest Water
Tower to East Entrance of Ludtke Lane in Johnson's Court
Action - Motion to approve - Motion to reject
9. New Business
(a) Consideration of request for reduced trash and refuse rate
Action - Motion to approve - Motion to reject
(b) Consideration of request for application for snow removal permit:
1. Calvin F. Johnson
2. Gilbert Lehman
Action - Motion to approve - Motion to reject
(c) Consideration of request for application for Christmas tree permit:
1. Glen Varland
Action - Motion to approve - Motion to reject
(d) Consideration of proposal of Darrel Gander to provide a sound system
for the City Council Chambers
Action - Motion to approve - Motion to reject
V
AGENDA ADDITION
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, OCTOBER 26, 1976
9. NEW BUSINESS
(e) Consideration of proposal of Miller, Miller & Mac, Inc. for oil
storage tanks
Action - Motion to approve - Motion to reject
(f) Consideration of Sludge Dewatering - Change Order No. 3
Action - Motion to approve - Motion to reject
(g) Consideration of request of Hutchinson Community Hospital Board
of Directors:
1. Authorization to advertise for bids for the purchase of
dictation equipment
2. Approval to purchase equipment in the amount of $4,702.00 to
update Motorola Communications System
Action - Motion to approve - Motion to reject
(h) Consideration of acquisition of Lots 14, 15 and 16, Block 3
Selchow - Jorgenson Sub -Division
Action - Motion to approve - Motion to reject
(i) Consideration of private contractors for assistance for snow
removal for winter of 1976-77
Action - Motion to approve - Motion to reject
fj) Consideration of recommendation of Hutchinson Community Hospital
Board of Directors to accept the bids as amended for the Medical
Office Building construction
Action - Motion to approve - Motion to reject
10. Miscellaneous
11. Claims, Appropriations, and Contract Payments
(a) Summons - Lowell D. Otto vs. City of Hutchinson
Action - Motion to refer to City Attorney for appropriate action.
Council Agenda, October 26, 1976
(b) Verified Claims
Action - Motion to approve and authorize payment from the appropri-
ate funds
12. Adjournment
WIN
5
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, OCTOBER 12, 1976
1. CALL TO ORDER
The meeting was called to order at 7:33 P.M. by Mayor Black, with the
following members present: Aldermen Westlund, Haag, and K. Peterson
in addition to Mayor Black. Alderman B. Peterson arrived at 7:37 P.M.
Also present were: Administrative Assistant Fleetham, City Engineer
Priebe, Community Development Director Pauley, and City Attorney
Schantzen.
2. INVOCATION
The Reverend Maynard Johnson of the Franklin Street Baptist Church
delivered the invocation.
3. MINUTES
On motion by Alderman Westlund, seconded by Alderman Haag, the minutes of
the Regular Meeting of September 28, 1976 and the Special Meeting of
October 6, 1976 were unanimously approved.
4. PUBLIC HEARING
(a) PROJECT 76-26 - CHANGE ORDER NO.. 1 - EXTENSION OF WATER MAIN ALONG
CO. ROAD 12 FROM N.W. WATER TOWER TO EAST ENTRANCE OF LUDTKE LANE
IN JOHNSON'S COURT
At 8:57 P.M. Mayor Black called to order the Public Hearing on
Project 76-26 - Change Order No. 1 with the reading of Publication
No. 1852. There being no one present who wished to be heard, the
hearing was declared closed at 9:00 P.M. on motion by Alderman
Westlund, seconded by Alderman Haag and carried unanimously.
After discussion, It was moved by Alderman Haag, seconded by Alderman
K. Peterson, to waive reading and adopt Resolution No. 5790 entitled,
Ordering Improvement and Preparation of Plans, Project 76-26 - Change
Order No. 1. Motion carried unanimously.
5. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) CONSIDERATION OF REQUEST OF TOM DOLDER TO MOVE TWO-STORY FRAME HOUSE
TO LOT 7, BLOCK 11, NJ CITY
Alderman Haag asked Mr. Tom Dolder to describe where the lot is
located, at which time Mr. Dolder presented pictures of the location.
After discussion, it was moved by Alderman Haag, seconded by Alderman
K. Peterson, to approve the request to move a two-story frame house
into the City. Motion carried unanimously.
3
It
Council minutes, October 12, 1976
(b) CONSIDERATION OF REQUEST BY HUTCHINSON JAYCEES TO HOLD A DANCE IN
THE OLD ARMORY ON OCTOBER 29, 1976
Following discussion, it was moved by Alderman Westlund to approve
the request of the Hutchinson Jaycees to hold a dance in the Old
Armory on October 29, 1976. Seconded by Alderman B. Peterson, the
motion carried unanimously.
6. RESOLUTIONS AND ORDINANCES
(a) ORDINANCE NO. 22/76 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CON-
CERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFI-
CIAL ZONING MAP (West River Park)
After discussion, it was moved by Alderman Westlund, seconded by
Alderman Haag, to waive second reading and adopt Ordinance No. 516
entitled, An Ordinance Amending Ordinance No. 464 Concerning Zoning
Regulations in the City of Hutchinson and the Official Zoning Map.
Motion carried unanimously.
(b) ORDINANCE NO. 23/76 - AN ORDINANCE TO VACATE AN ALLEY IN BLOCK 40
WEST OF GLEN STREET
After discussion, it was decided that an amendment should be made
to Ordinance No. 23/76 stating.that the City of Hutchinson reserves
a perpetual easement and the right to enter said premises for the
purposes of construction and/or maintenance of public utilities.
Upon motion by Alderman Haag, seconded by Alderman Westlund, the
motion was unanimously approved to waive second reading and adopt
Ordinance No. 517 entitled, An Ordinance to Vacate an Alley in Block
40 West of Glen Street with the above stated amendment.
(c) ORDINANCE NO. 24/76 - AN ORDINANCE TO ESTABLISH A TRANSPORTATION
BOARD AND TO DEFINE ITS DUTIES AND MEMBERSHIP
After discussion, it was moved by Alderman Westlund, seconded by
Alderman K. Peterson, to waive second reading and adopt Ordinance
No. 518 entitled, An Ordinance to Establish a Transportation Board
and to Define its Duties and Membership. Motion carried unanimously.
(d) RESOLUTION NO. 5787 - ACCEPTING $50,000 FROM THE HUTCHINSON UTILITIES
COMMISSION
A motion was made by Alderman Westlund, seconded by Alderman K.
Peterson, to waive the reading and adopt Resolution No. 5787 entitled,
Accepting $50,000 from the Hutchinson Utilities Commission. Motion
carried unanimously.
Council minutes, October 12, 1976
(e) RESOLUTION NO. 5788 - A RESOLUTION ESTABLISHING A HOME REHABILITATION
GRANTS COMMITTEE FOR THE COMMUNITY DEVELOPMENT PROGRAM
Mayor Black explained the program under the Community Development
Block Grant. It was moved by Alderman K. Peterson, seconded by
Alderman Westlund, to waive reading and adopt Resolution No. 5788
entitled, A Resolution Establishing a Home Rehabilitation Grants
Committee for the Community Development Program. Motion carried
unanimously.
(f) RESOLUTION NO. 5791 - RESOLUTION SETTING ELECTION, TIME, PLACE
LOCATIONS OF PRECINCTS, AND APPOINTING OF JUDGES FOR GENERAL
ELECTION
After discussion, it was moved by Alderman Westlund, seconded by
Alderman Haag, to waive reading and adopt Resolution No. 5791
entitled, Resolution Setting Election, Time, Place Locations of
Precincts, and Appointing of Judges for General Election. Motion
carried unanimously.
(g) RESOLUTION NO. 5792 - RESOLUTION AUTHORIZING THE FILING OF APPLI-
CATION FOR TEMPORARY AUTHORITY TO OPERATE A TRANSIT SYSTEM
After discussion, it was moved by Alderman Haag, seconded by Alderman
K. Peterson, to waive reading and adopt Resolution No. 5792 entitled,
Resolution Authorizing the Filing of Application for Temporary
Authority to Operate a Transit System. Motion carried unanimously.
7. REPORTS OF OFFICERS, BOARDS, AND COMMISSIONS
(a) BUILDING OFFICIAL'S MONTHLY REPORT - SEPTEMBER 1976
There being no discussion, the report was ordered by the Mayor
received for filing.
(b) REPORT OF HUTCHINSON UTILITIES COMMISSION REGARDING UTILITY RATES
EFFECTIVE FOR QUARTER ENDED SEPTEMBER 30, 1976, FOR FUEL COST
ADJUSTMENT RATES
There being no discussion, the report was ordered by the Mayor
received for filing. It was moved by Alderman Westlund, seconded
by Alderman Haag, to approve the rates. Motion carried unanimously.
(c) MONTHLY FINANCIAL REPORT - SEPTEMBER, 1976
There being no discussion, the report was ordered by the Mayor
received for filing. The Administrative Assistant commented that
the recently adopted budget changes should be entered by next
month.
-3-
Council minutes, October 12, 1976
(d) MINUTES OF THE TRANSPORTATION BOARD DATED OCTOBER 5, 1976
There being no discussion, the minutes were ordered by the Mayor
received for filing. Alderman Westlund commented on the report
made at the September 28th Council meeting regarding fares and
service of the transit system.
8. UNFINISHED BUSINESS
(a) RESOLUTION NO. 5781 - RESOLUTION IDENTIFYING SITES FOR ACQUISITION
BY THE COMMUNITY DEVELOPMENT PROGRAM (DEFERRED FROM SEPTEMBER 28, 1976)
The Mayor stated that due to problems in the proposed purchase of
the identified sites, they are currently under further review and
thus ordered the Resolution filed.
(b) CONSIDERATION OF ENTERING INTO A CONTRACT WITH ROY FRENTZ AND COMPANY
OF MANKATO AS ACQUISITION PROJECT APPRAISER WITH FAVORABLE RECOMMEND-
ATION OF ADVISORY COMMITTEE (DEFERRED FROM SEPTEMBER 28, 1976)
The Mayor stated that this action would have been in support of
Resolution No. 5781 and ordered it filed.
(c) CONSIDERATION OF ENTERING INTO A CONTRACT WITH CRS, INC. AS ACQUI-
SITION PROJECT REVIEWER WITH FAVORABLE RECOMMENDATION OF ADVISORY
COMMITTEE (DEFERRED FROM SEPTEMBER 28, 1976)
The Mayor stated that this action would have been in support of
Resolution No. 5781 and ordered it filed.
(d) CONSIDERATION OF REQUEST OF HOSPITAL BOARD OF DIRECTORS THAT THE
MOTOROLA RADIO ANTENNA BE RELOCATED FROM ITS PRESENT LOCATION ON
HOSPITAL PROPERTY TO THE WATER TOWER (DEFERRED FROM SEPTEMBER 14,
1976)
Administrative Assistant Fleetham reported on the F.A.A. regulations
for antennas, and he pointed out that possibly both the Hospital and
the City could put their antennas on the same tower. If this is done,
however, it might require a filter which will cost from $40 to $300.
The Hospital would be asked to pay for this expense. The other alter-
native would be for the City to use the south tower and the Hospital
the north tower for their antenna. The Administrative Assistant
was asked to relay that request to the Hospital Board of Directors
and to seek their decision as to whether they would be willing
to pay for the filter or use the north tower.
It was moved by Alderman Haag, seconded by Alderman K. Peterson, to
approve the request with provisions as outlined above. Motion carried
unanimously.
-4-
Council minutes, October 12, 1976
(e) CONSIDERATION OF REQUEST TO AMEND CITY LIQUOR ORDINANCES (DEFERRED
FROM OCTOBER 6, 1976)
Mr. Larry Cornwell and Mr. Tom Dolder presented to the Council
their proposal and drawings of a proposed bowling center. When
asked by the Mayor their intent to the type of meals to be served,
they replied that light lunches will be served with a kitchen avail-
able to serve all kinds of meals.
Alderman Haag, and other members of the Council, commented that
there is a need for this type of facility in Hutchinson and felt
it met the liquor ordinance requirements. The four Aldermen felt
Dolder and Cornwell could apply for a liquor license. Mayor Black
stated that he would have to vote "no" on issuing a liquor lic@nse
to the bowling center inasmuch as he did not feel it met the criteria
set forth in the liquor referendum.
A motion was made by Alderman Westlund, seconded by Alderman Haag,
to reject the request to amend the City liquor ordinances. Motion
carried unanimously.
9. NEW BUSINESS
(a) CONSIDERATION OF RECOMMENDATION OF CITY ENGINEER FOR CHANGE ORDER
NO. 4 TO CONTRACT WITH MILLER,•MILLER & MAC, INC. FOR DEWATERING
PLANT
City Engineer Priebe explained the purpose of the change in the
contract with Miller, Miller & Mac, Inc.
Upon motion by Alderman Westlund, seconded by Alderman Haag, it was
moved to approve Change Order No. 4. Motion carried unanimously.
(b) CONSIDERATION OF RECOMMENDATION OF TRANSPORTATION BOARD
1. AWARD OF BID FOR TWO BUSES
The recommendation of the Transportation Board was to purchase
two Wayne Transette buses, one with a wheelchair lift and the
other without, at the following cost:
Wayne Transette 16 Passenger $17,447.00
Wayne Transette 11 Passenger
including Two Wheelchair positions
and Hydraulic Lift 19,883.00
During the discussion of the specifications for buses, it was
pointed out that only one bid met the specifications for the
immediate delivery alternative, that being the School Bus
Sales, Inc. of Burnsville.
-5-
Council minutes, October 12, 1976
It was moved by Alderman B. Peterson, seconded by Alderman
Westlund, to waive reading and adopt Resolution No. 5794
entitled, Resolution Rejecting Bus Bids not Meeting Specifica-
tions. Said bids from Charles Olson & Sons and Custom Coach
and Equipment be rejected inasmuch as they did not meet the
specifications. The motion carried unanimously.
It was moved by Alderman Westlund, seconded by Alderman B.
Peterson, to accept the Wayne Transette bus bid from School
Bus Sales; Inc. of Burnsville. Motion carried unanimously.
2. AWARD OF BID FOR INSURANCE FOR BUS COVERAGE
After discussion, it was moved by Alderman Westlund, seconded
by Alderman K. Peterson, that upon the recommendation of the
Transportation Board, the Grams Insurance Agency be awarded
the bid for insurance coverage on the buses. Motion carried
unanimously.
(c) CONSIDERATION OF RECOMMENDATION OF CITY ENGINEER
1. AWARD OF BID FOR CONSTRUCTION OF STORAGE BUILDING
City Engineer Priebe presented the bids for the storage building
and indicated that Miller,. Miller & Mac was the low bidder at
$20,500 for the actual storage building and an additional $2,437
for an insulated roof on the building. He further pointed out
no current need for an insulated roof inasmuch as the building
will be used for cold storage. This feature could be added
at a later time if needed.
After discussion, it was moved by Alderman K. Peterson, seconded
by Alderman Haag, to accept the bid of Miller, Miller & Mac for
the cold storage building.
2. AWARD OF BID FOR CONSTRUCTION OF NEW HOUSE AT WEST RIVER
City Engineer Priebe presented the one bid received for construction
of a house at West River Park from Dammanns Construction Company
of Lester Prairie:
$26,200 - Construction of House
3,000 - Removal of Present Structure
550 - Repair and Paint Garage
During discussion, Alderman Haag questioned whether the Park and
Recreation Board had considered any more than minor remodeling
of the present structure. He felt a recommendation should come
from the Park and Recreation Board before the Council approved
any large expenditures on this building. The Mayor further
Council minutes, October 12, 1976
added that the purpose of the house was for someone to live
on the premises to prevent vandalism and to provide a part-
time job for this individual, possibly in lieu of rent.
A motion was made by Alderman Haag, seconded by Alderman West-
lund, to defer the bid until the November 9th Council meeting
and ask for a recommendation from the Park and Recreation Board.
Motion carried unanimously.
10. MISCELLANEOUS
(a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT
Administrative Assistant Fleetham reported on his recent trip to
Toronto to attend a Seminar and presented some of the ideas he had
received.
(b) COMMUNICATIONS FROM ALDERMAN HAAG
Alderman Haag gave a brief report on the bids received for the Medical
Office Building. He commented that the bids were less in amount than
the previous time, and there was a small reduction in floor area.
(c) COMMUNICATIONS FROM ALDERMAN K. PETERSON
Alderman K. Peterson reported that the terms of two members of the
Park and Recreation Board have expired, namely, Spencer Beytien and
Larry J. Morrissette. Mayor Black then reappointed Larry Morrissette
and appointed Ward Haugen fora ful-1 three year term upon Council ratif-
ication. Alderman Haag then moved to ratify said appointments.
Alderman K. Peterson seconded the motion, and it carried unanimously.
It was moved by Alderman K. Peterson, seconded by Alderman Haag, to
waive reading and adopt Resolution No. 5795, entitled, Commending
Spencer Beytien. Motion carried unanimously.
(d) COMMUNICATIONS FROM CITY ENGINEER PRIEBE
d
City Engineer Priebe gave a brief report on his recent trip to a
conference in Las Vegas.
He then reviewed the plans for the water main constuction approved
earlier in the evening. It was moved by Alderman Westlund, seconded
by Alderman B. Peterson, to waive reading and adopt Resolution No.
5796 entitled, Approving Plans and Specifications. Motion carried
unanimously.
The staff was ordered to bring back a proposed change order to the
next meeting.
-7-
Council minutes, October 12, 1976
(e) COMMUNICATIONS FROM MAYOR BLACK
Mayor Black referred to the letter received from the Madsen -Peterson
Company regarding the two houses. on Third Avenue and commented on
the questions raised in the letter.
Mayor Black again discussed the formation of an Advisory Committee
to aid in establishing policy and procedure for the Family Recreation
Center. He will work on an ordinance and bring it to the Council
at a later date.
(f) COMMUNICATIONS FROM COMMUNITY DEVELOPMENT DIRECTOR
Community Development Director Pauley reported that the West River
Park should be done by the end of next week and that it is approxi-
mately $2,000 under budget.
ii. CLAIMS, APPROPRIATIONS, AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS
It was moved by Alderman Westlund, seconded by Alderman K. Peterson,
to approve the verified claims and authorize payment from the appro-
priate funds. Motion carried unanimously.
12. ADJOURNMENT
There being no further business to come before the Council, the meeting
was declared adjourned at 9:15 P.M. on motion by Alderman Westlund,
seconded by Alderman Haag, and carried unanimously.
10
DATE: pctober 18, 1976
POLICE DEPARTMENT
MEMORANDUM
TO: Mayor and Council
FROM: Chief O' Borsky
SUBJECT: Community Service Officer
Michael Monge has sucessfully completed his probationary period. He has
been an excellent addition to the Police Department in many ways. He has demon-
strated an outstanding ability to get along with the public and has a positive
attitude toward his work. His medical emergency training gives us a much expanded
capability to provide emergency aid when he is on duty.
I have received marry comments and letters from citizens regarding Mike's
work and can personally attest to his ability.
I recommend that he be permanently appointed and request his pay rate be
raised to Grade III Step 4.
c.c. Administrative Assistant
Personnel Coordinator
1W1 1".. A
AGENDA
TRANSPORTATION ADVISORY BOARD
OCTOBER 15, 1976
I. Call to Order
2. Approval of Minutes of October 5, 1976 and October 12, 1976
3. Report of Administrative Assistant and Manager/Dispatcher Regarding
Transit Seminar and Field Trips Planned for the Week of October 18,
1976
4. Recommendations of Staff for Possible Bus Driver and Dispatcher
5. Consideration of Marketing Proposals Prepared by David Therkelsen
6. Consideration of Dispatcher vs Mobile Phone During Non -Peak Dial -A -Ride
Hours
7. Other Business
8. Adjournment
I
9
MINUTES
REGULAR MEETING - HUTCHINSON PLANNING COMMISSION
TUESDAY, SEPTEMBER 21, 1976
1. CALL TO ORDER
Vice Chairman Marlin Torgerson called the meeting to order at 7:32 P.M.,
with the following members present: Ken Gruenhagen, Clint Tracy, Laurel
Olson, Thor Skeie in addition to Vice Chairman Torgerson. Members absent
were: Bruce Peterson and Tom Cone. Also present were: Community Develop-
ment Director Pauley and Administrative Assistant Fleetham.
2. MINUTES
On motion by Thor Skeie, seconded by Ken Gruenhagen, the minutes of the
special meetings of August 31 and September 3, 1976 were unanimou6ly
approved.
3. PUBLIC HEARINGS
(a) CONSIDERATION OF REQUEST FOR VACATION OF ALLEY IN BLOCK 40
WEST OF GLEN STREET NORTH
At 7:33 P.M. Vice Chairman Torgerson declared the hearing open.
There being no one present wishing to be heard, the hearing was declared
closed at 7:34 P.M. on motion by -Thor Skeie, seconded by Clint Tracy
and carried unanimously.
After discussion, it was moved by Clint Tracy, seconded by Laurel Olson
to recommend approval to the City Council. The motion carried unanimously.
(b) CONSIDERATION OF PRELIMINARY PLAT OF McDONALD'S FIFTH ADDITION
SUBMITTED BY EARL McDONALD
Vice Chairman Torgerson declared the hearing open at 7:35 P.M. Community
Development Director Pauley made clarification on the drawing as to the
location of the area concerned.
There being no one present wishing to be heard, the hearing was declared
closed at 7:37 P.M. on motion by Laurel Olson, and seconded by Ken
Gruenhagen, and carried unanimously.
After discussion it was moved by Thor Skeie, seconded by Laurel Olson to
recommend approval to the City Council with a Parks and Playground Con-
tribution of $693.00. The motion carried unanimously.
(c) CONSIDERATION OF PRELIMINARY PLAT SUBMITTED BY CROW RIVER COUNTRY CLUB
At 7:39 P.M. the hearing was declared open by Vice -Chairman Torgerson.
Community Development Director Pauley referred the attention of the
Commission members to the memo submitted by Mr. Pauley concerning
—A-1
t
V
Planning Commission minutes, September 21, 1976
deferrment of the parks and playground contribution until the title
is transferred.
There being no one else present wishing to be heard, the hearing
was declared closed on motion by Clint Tracy, seconded by Laurel
Olson, at 7:45 P.M., the motion carried unanimously.
After further discussion, it was moved by Ken Gruenhagen, and seconded
by Laurel Olson to recommend approval to City Council with deferrment
of the parks and playground contribution, motion carried unanimously.
(d) CONSIDERATION OF PRELIMINARY PLAT OF KLEINKAUF ADDITION SUBMITTED
BY THOMAS KLEINKAUF
Vice Chairman Torgerson declared the hearing open at 7:46 P.M. Mt. Neil
Jensen, representing Dr. and Mrs. Kleinkauf, introduced himself and stated
he wished the public to give their comments first.
Jeff Green - Stated he had no objection to what Kleinkauf
Sioux -Hills is proposing but he did object to being
annexed into the City. He did not want
Sioux Hills part of the City.
Julius Krueger - They would keep Sioux Hills in township
Route 3 as long as possible.
Member of Acoma County
Township Board
Ken Schumann - Stated he did not want to be in the City.
975 Milwaukee
Department of Natural Resources
Bernie Knutson
Sioux Hills
- He understood the City could have annexed
Cambell Lake.
Community Development Director Pauley explained that City limits extend
to the mid -point of a body of water so they can have some boundary to go
by where a lake is concerned.
Ed Homan - With guidelines, adequate sewage and water
616 Lynn Road can be made. He also stated, in regards
to smaller lots, what would the subdivision
be within Kleinkauf Addition.
Jeff Green - In regards to recreation and so forth,
Sioux Hills smaller lots would not be a good idea
for future use and the people buying
there.
Neil Jensen, in summarizing what the people here had said, stated the
general concern was that Sioux Hills did not want to become part of the
f -
Planning Commission minutes, September 21, 1976
City. The idea was then that the Preliminary Plat of Kleinkauf
Addition would be recommended for approval with "no strings attached."
There being no one else present wishing to be heard, the hearing was
closed at 8:00 P.M. on motion by Ken Gruenhagen, seconded by Clint
Tracy and carried unanimously.
After discussion, it was moved by Thor Skeie and seconded by Laurel
Olson to recommend approval to City Council. The motion carried
unanimously.
(e) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY MR. BEN
BENJAMIN
At 8:03 P.M. the hearing was declared open by Vice Chairman Torgeison.
He read the variance requested as submitted by Mr. Benjamin.
Ben Benjamin - He stated he had talked to his neighbors
645 Franklin South and they didn't care if he left it
setting where it was. It would be more
convenient for him getting in from the
northside. He has seen no accidents
coming from the alley. He can't see
why his garage should be set back twice
as far.
Vice Chairman Torgerson read the memorandum from Community Development Director
Pauley, City Engineer Priebe, Administrative Assistant Fleetham, and
the Building Official Willard.
Lillian Benjamin - Stated it would be hard to get to the
645 Franklin South gate if the garage were put as the
City proposes.
Ben Benjamin - Asked the affected property owners and
645 Franklin South they felt it wasn't necessary to have
set back as far as the City proposes.
Vice Chairman Torgerson explained that the City must take into consideration
future owners of the property, also.
Ben Benjamin
645 Franklin South
- Stated that others in the area have not
gone by required City setback.
Laurel Olson stated with a setback of seven feet, which is not within
the requirements, and someone had an accident because of this, what would
be the City's position.
Ben Benjamin - They still use the well and want easy
645 Franklin South access to it, so they can fix it if
necessary.
Planning Commission minutes, September 21, 1976
Community Development Director Pauley explained that according to the
ordinance you must go by the garage on the same side of the street,
and in the same block, therefore, Mr. Benjamin would be required to have
a 12 foot setback.
Ben Benjamin - Stated he would like to improve his
645 Franklin South property but he cannot go along with
what the City proposes.
There being no one else present wishing to be heard, the hearing was
declared closed at 8:16 P.M. on motion by Laurel Olson, seconded by
Ken Gruenhagen. The motion carried unanimously.
After further discussion, it was moved by Ken Gruenhagen and seconded by
Laurel Olson to recommend rejection to the City Council. The motion was
carried unanimously.
(f) CONSIDERATION OF REGISTERED LAND SURVEY - WEST RIVER PARK
Vice Chairman Torgerson, at 8:18 P.M., declared the public hearing open.
The Vice Chairman read the memorandum from City Engineer Priebe concerning
his recommendation of approval to the City Council.
There being no one else present wishing to be heard, the hearing was
declared closed at 8:20 P.M. on motion by Clint Tracy, seconded by
Laurel Olson and carried unanimously.
After discussion, it was moved by Laurel Olson and seconded by Clint
Tracy to recommend approval to City Council. Motion carried unanimously.
(g) CONSIDERATION OF REZONING FROM C-4 and I-1 to R-2, ALL LAND BETWEEN
CHICAGO AND NORTHWESTERN RAILROAD TRACKS AND THE SOUTH FORK OF CROW
RIVER AS -ITS NORTH -SOUTH BOUNDARIES AND MAIN STREET AND THE RIVERSIDE
ADDITION AS ITS EAST -WEST BOUNDARIES.
At 8:21 P.M. the hearing was declared open by Vice Chairman Torgerson.
Community Development Director Pauley explained to the Planning Commission
exactly where this was located.
Bud Daggett - He would like to recommend that this
440 Dale area be preserved for parks and therefore
Parks Commission should be properly zoned to do so. He
went on to state no one owns the land
south of the railroad tracks. No in-
dustrial property here, the City has
a building it uses for storage but it
is City property. The railroad is the
only one concerned. Zoning it R-2 would
prevent people from putting or storing
such things as gravel, which would be
an "eye sore."
y
Planning Commission minutes, September 21, 1976
There being no one else present wishing to be heard, at 8:29 P.M.
the hearing was declared closed on motion by Laurel Olson, seconded
by Ken Gruenhagen and carried unanimously.
After further discussion, it was moved by Laurel Olson and seconded by
Clint Tracy to recommend approval to City Council on this consideration
of rezoning. The motion carried unanimously.
(h) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF FIRST ADDITION TO
LAKEWOOD TERRACE SUBMITTED BY HARRY BACHMAN
At 8:30 P.M. the Public hearing was declared open by Vice Chairman
Torgerson. Community Development Director Pauley gave a brief description
of the preliminary and final plat.
James Haasl - What is going to be done with the
535 Lakewood Drive Addition? What is going to be plotted?
Is Lot 19 going to be subdivided?
What will the numbers be; 20,21,22
etc.?
Community Development Director Pauley stated Lot 19 was going to be
subdivided into four smaller lots. Vice Chairman Torgerson stated the
numbers would be 1,2,3, and so on.
There being no one else present wishing to be heard, at 8:35 P.M. the
hearing was closed, on motion by Thor Skeie, seconded by Laurel Olson,
the motion carried unanimously.
After discussion, it was moved by Thor Skeie, seconded by Ken Gruenhagen
to recommend approval of the preliminary and final plat to the City Council.
The motion was carried unanimously.
4. NEW BUSINESS
(a) CONSIDERATION OF AMENDMENT TO SECTION 8.10 B, PLANNED DEVELOPMENT
DISTRICT
Community Development Director Pauley gave an explanation of the amendment
and noted the change in wording to read: "No planned development may
include less than three acres of contiguous land, except for government
sponsored redevelopment projects."
After discussion, it was moved by Thor Skeie and seconded by Clint Tracy
to set the public hearing for the regular meeting on October 19, 1976.
Motion carried unanimously.
5. COMMUNICATIONS FROM COMMUNITY DEVELOPMENT DIRECTOR
Community Development Director Pauley explained that the Advisory
Planning Commission minutes, September 21, 1976
Committee recommended approval to the Council the Land Acquisition
Policy and Plan, and the identification of five parcels of land,
and then pointed out these sites to the Committee on a map of
the City. He further explained what would occur if its approved
by the Council to acquire these parcels of land, and the proposals
for their future use.
6. COMMUNICATIONS FROM ADMINISTRATIVE ASSISTANT
Administrative Assistant Fleetham reminded the Commission members of
the meetings on Wednesday, September 22 at 9:00 a.m., 11:00 A.M. and
3:00 P.M. concerning the planning and development program studies.
He also reminded them of the Airport Study meeting on September 22
at 7:30 P.M.
7. ADJOURNMENT
There being no further business to come before the Commission,
the meeting was declared adjouned at 9:00 P.M.
TRANSPORTATION BOARD MINUTES
SPECIAL MEETING - TUESDAY, OCTOBER 12, 1976
The meeting was called to order by Secretary Frances Gruhn at 7:00 P.M.
Members present: Alderman Westlund, Emma Lake, Carly Hoeft and Rick Johnson
in addition to Secretary Frances Gruhn. Members absent: Dan Huntwork
and Brian Buchmayer. Also present were: City Engineer Priebe, Administrative
Assistant Fleetham and Manager/Dispatcher Dorothy Braun.
Bids on bus insurance were received, and on motion by Alderman Westlund,
seconded by Emma Lake, it was the concensus of the committee to recommend
that the low bid of $2,300 by Grams Insurance Agency be recommended to the
City Council. Motion carried unanimously.
Bids on the buses were received, and only one met the specifications and,
was able to make immediate delivery. On the recommendation of City Engineer
Priebe, the bid of the School Bus Sales was recommended to the City Council
on motion by Alderman Westlund and seconded by Emma Lake. Motion carried
unanimously.
A report recommending news releases and other publicity by advertising
consultant David Therkelsen was distributed for review by the committee.
The committee is to meet again on Friday; October l5th at noon to discuss
the recommendation in the report.
Administrative Assistant Fleetham asked the committee to make a recommendation
to the City Council to apply to the Minnesota Department of Public Service
for a temporary certificate to run the bus system. On motion by Alderman
Westlund and seconded by Frances Gruhn, it was the recommendation of the
Committee that the City apply for a temporary certificate to run the bus
system. Motion carried unanimously.
MINUTES
TRANSPORTATION BOARD
OCTOBER 15, 1976
The meeting was called to order by Chairman Huntwork at 12:14 P.M. Those
in attendance were Brian Buchmayer, Emma Lake, Ralph Westlund, and Chairman
Dan Huntwork. Those absent were: Carly Hoeft, Frances Gruhn, and Rick
Johnson. Also in attendance were: Personnel Coordinator Sitz, Transportation
Manager/Dispatcher Braun, and Administrative Assistant Fleetham.
1. It was moved by Alderman Westlund,, seconded by Brian Buchmayer, to
approve the minutes of October 5, 1976. The motion was unanimously approved.
It was moved by Emma Lake, seconded by Alderman Westlund, to approve the
minutes of October 12, 1976. Vote on the motion was unanimously approved.
2. Administrative Assistant Fleetham and Manager/Dispatcher Braun gave a
report regarding the recent Transit Seminar in Mankato and Manager Braun's
intention to visit the Morris and St. Cloud bus systems.
3. Personnnel Coordinator Sitz and Mananger/Dispatcher Braun reviewed the
applications that they have received for driver and dispatcher and commented
on their preliminary recommendations. They also reviewed the process of
licensing of those employees that will need it.
4. The Board discussed the recommendations of the marketing study submitted
by David Therkelsen. After discussion, it was moved by Brian Buchmayer,
seconded by Alderman Ralph Westlund, that the name of "Hutchmobile" be
selected for the Hutchinson Transportation System. Vote on the motion
was unanimous.
It was moved by Alderman Westlund, seconded by Brian Buchmayer, to accept
the report from David Therkelsen. The vote on the motion was unanimous.
5. Administrative Assistant Fleetham reviewed the alternatives of utilizing
a dispatcher or mobile phone during the non -peak hours. It was the
consensus of the Board that the personalization of the dispatcher would be
far superior to the installation of a mobile phone.
6. Other Business
(a) The Administrative Assistant commented on the temporary radio
arrangements and the location of the temporary dispatching center.
(b) Chairman Huntwork inquired to the intent of the committee to adopt
rules and procedures and stated that possibly in the near future
the committee should begin working in those areas.
He further inquired about the type of financial reports that would
be needed by the committee. Administrative Assistant Fleetham
responded that monthly reports would be provided and that all account-
ing would be done in the same standards and procedures as other
76.
Transportation Board minutes, October 15, 1976
departments within the City. He also added that the manager/dispatcher
would be submitting monthly ridership and employment statistics
for the committee's review.
(c) There was some discussion as to the involvement in the committee of
the actual approval of such items as the advertising program and the
method of staffing the bus system. The consensus of the committee
was that they meet again at noon on Friday, October 22 to further
discuss various problems before implementation of the system,
hopefully on October 26, 1976.
7. It was moved by Alderman Westlund, seconded by Emma Lake, that the meeting
be adjourned. The meeting was adjourned at 1:30 P.M. by a unanimous vote.
BURNS MANOR MUNICIPAL NURSING HOME
Minutes September
The Board of Directors for Burns Manor Municipal :Nursing Home met September
16, 1976 at 12:00 o'clock noon, at Burns Manor, president Heinz Fruck presiding.
All members were present except Wallace Kurth
A motion by H. Jones,seconded by L. Linder, and carried, approved the minutes
of the previous meeting.
A motion by R. Westlund, seconded by L. Ulrich and carried, approved the
bills as presented, a copy of which is attached to the minutes on file. An ad-
ditional bill in the amount of $10.75 from Minnesota Wisconsin Truck Lines was
also approved.
All motions of record are made,and unanimously carri by voting members of
the Board of Directors for Burns Manor Municipal Home unless otherwise stated.
The administrator advised that an insurance billing in the amount of $2927.15
Is due the City of Hutchinson for 1975. Payment was authorized. Further, she
stated that liability insurance was available to Burns Manor in the amount of
$4500.00 premium for three years. On motion by H. Jones, seconded by E. Miller
and carried, it was resolved: "That Burns Manor should avail themselves of
said liability insurance."
November 7, 1976 is the date that has been set for the "Open House" at Burns
Manor. It is anticipated that the work on projects should be co ■pleted by then
The matter of a Van was again discussed. With the possibility of the City of
Hutchinson purchasing a bus for transportation of the handicapped, Burns Manor
will still need a van for daily business errands. The administrator was directed
to look at different types of Vans that would meet the needs.
A motion by R. Westlund, seconded by H.Leleny and carried, resolved that
Mrs. Geier be permitted to attend classes on Wednesdays for ten weeks. (conducted
by Southwest State University.
A motion by L. Linder, seconded by H. Jones and carried, authorized the purchase
of a treatment table. (Hausmann Professional Treatment Table ## 4524-9)
The administrator reported that the air exchange system could not have final
inspection until fuseable links are installed. Krasen Inc. has been asked repeatedly
to check the original blue prints so that the correct links may be ordered.
The Administrator advised tknt the shed for storage of lawnmower and lawn fur-
niture should be replaced.
Ms. Geier announced that Hutchinson Area Vocatinal Institute classes relating
to food service would start October 14, 1976. Attendance was previously approved.
7-C,
page 2
Minutes- September
A motion by E. Miller, seconded by Les Linder and carried, approved that
Russell Daak attend the Honeywell Maintenance School when the course is available.
A motion by L. Linder, seconded by L. Ulrich, and carried, authorized the ad-
ministrator to contact red Roberts as to the feasibility and cost of preparing
a parking lot in the area north of Burn Manor.
It was agreed that Earl Hansen should be contacted for an estimate on the
Maintenance Shed.
The administrator advised that a hand book would be printed, which will be
used in conjunction with interviews with residents and their families.
The bids were opened for dining room chairs. The low bidder was Harrison
House. Aslesens was the next lowest bidder. The matter of freight cost not
being clear, a motion by H. Jones, seconded by L. Linder and carried, the ad-
ministrator was advised to ascertain the respective freight costs and place
order with the lowest bidder accordingly.
Sewing machine bids were opened. Mrs. Willis Buss was low bidder. A motion
by H. Zeleny, seconded by L. Ulrich and carried, resolved that the bid of Mrs.
Buss be accepted, if after inspection of the machine it proves to be adequate
for our needs.
The matter of the 3M copier was again discussed.
There being no further business, on motion by L. Linder, seconded by L. Ulrich
and carried the meeting adjourned to reconvene, Oct. 14, 1976 at the same time
and place.
Respectfully submitted,
Mavis J. Geier, Secretary
ATTEST:
;'' " H1Nr' )ON [,OMMVN1TY HOSPITAL
r 7:00 AM - - Sm+ -a i l l')'.►-,eirent i onference
Prw-nt: Paul Haag, Trustee; Norah Mullan, Trustee; Rev. David Natwick.
Vice Chairperson; Virgil Goebel, Secretary; Philip Graves, Administrator;
Charlotte Block, Director of Administrative Services; Bii; Roserow,
Controller; Joe Wesley, Pharmacist
lI,;ent: June Otterness, Chairperson; Harol Juul, Trustee
The meeting was called to order by Reverend David Natwick, Vice Chairperson.
changes in the clinic project were discussed by the group. See attached
fi+i:ar-ial sheet of estimated costs and projected revenue.
Motion by Haaq, seconded by Goebel, to recommend to the City Council that we
er—ect the project bids on the Medical Office Building. Motion passed.
Motion by Mullan, seconded by Haag, to recommend to the City Council to
rf.ldvertise for bids, based on the new recommended project budget. Motion passed.
" <-I-ful 17 suhmi tted,
f f`
rear! (It to M. Bloe.k, D'i rector
';,i4 ;iStrdtiv .' `,orvices
t)ffli rig sf'(.ret<ary
Y' ' C1 t i.Qttl)E
1-; .1 k 1
- 76
I— d-
Hutchinson Community Hospital
Boaro of Directors Meeting (Regular)
September 21, 1976 5:30 pm
Small Basement Conference Room
Present: President, June Otterness; Vice -President, Reverend David Natwick;
Secretary, Virgil Goebel; Trustee, Nora Mullan; Trustee; Harold
Juul; Trustee,Paul Haag; Administrator, Philip G. Graves; Controller,
Bill Rosenow; Director of Non -Medical Services, Darwin Clausen;
Charlotte M. Block, Director of Administrative Services
Absent: None
R;;sellyn Lanning, Hospital Inservice Director, gave a presentation about the
r.ontinuing education of hospital employees, patients and the public.
Pre,:ident. Otterness called the meetino to order.
Motion by Juul, seconded by Natwick to accept the minutes of past meetings as
presented. Motion passed.
Graves reviewed the statistical report, accounts payable, financial reports,
medical staff meeting reports, nursing report, inservice report, Director of
Administrative Services report and the Mental Health Unit report.
'lo, )n by Haag, seconded by 4Juul, to pay accnunts payable. Motion passed.
x—ay scanning equipment was discussed as to the feasibility of 't -he hospital
purchasing such equipment. This will be researched further.
Braves mentioned that the mental health unit program has not changed within
the last year. They are in the black budget -wine because of charge increases
taken. A meeting will be held with Helen Reardon to go over the problems of
the mental health unit. Representatives from the unit will attend October's
regular board meeting. Natwick suggested a survey of area 'hysicians -)nd
area health care institutions to be taken to find out whet these people know
of the Hutchinson based mental health unit ani their util4zation of it.
Administrator's Report
Hoffman Vs. Hutchinson Community Hospital: A hearing was held September 17, 1976,
regarding a mis-trial. It will be several weeks before we hear the judge's
decision.
Dorothy L. Johnson, Director of Nurses, has resigned due to her husband being
transferred to St. Paul. She will be leaving within the next couple of months.
5. Respiratory Therapy contract with Med-America was presented. Medical Staff
s making a recommendation to the Governing Board to enter into this contract
after their reviewai of it. After discussion the following motion was made.
Motion by Haag, seconded by Natwick, to enter in Lu the contract agreement with
respiratory service company - Med America Motion passed.
padre 1, of
f ,j- f
Hutchinson Community Hospital
Board of Directors Meeting (Regular) continued ----
Administrator's Report
4. Swine Flu Vaccine: Graves advised that hospital employees will be helping give
the swine flu shots in November to the public.
5. Clinic Bids: See attached sheet
Motion by Goebel, seconded by Juul, to enter into a contract with Don Krasean
for moving pipes in the basement. Motion passed.
6. Ambulance and radio communications: Mr. Clausen reported on his recent
attenance at a meeting whose main topic was prioritizing emergency medical
service funds for Area VI. It appears that Hutchinson is quite low on the
listing of priorities.
7. Radio Tower for Motorola Communications: Discussion was held regarding the
boosting of our power for our radio paging system.
Motion by Haag, seconded by Goebel, to recommend to the Hutchinson City Council that the
Motorola radio paging attenna be relocated from its present location on hospital property
to the water tower located southeast of the hospital on Century Avenue. Motion passed.
8. Carpet bids: Carpet bids were reviewed and discussed.
Motion by Natwick, seconded by Mullan, to accept the lowest bid for installation
of carpet and vinul by Kamrath Floor Covering.
"j. St. Paul Fire and Marine liability insurance: Public offical liability insurance
was discussed by the group.
Motion by Juul, seconded by Goebel, to accept the public offical liability insurance
coverage from St. Paul Fire & Marine and proceed to pay a 3 year premium. Motion passed.
10. Trustee education was discussed. This will be researched further.
11. The consideration of new board members was discussed and the possibility of them
sitting in on meetings at least three months before being officially appointed
was taken under consideration.
12. Dr. George Gordon's active medical staff application was reviewed.
Motion by Goebel, seconded by Juul, to appoint Dr. George Cordon, M.D. to the
Hutchinson Community Hospital's active medical staff. Motion passed.
13. Joint Commission on Accreditation of Hospitals standards has stated that the
fire extinquisher system above the stove in the kitchen needs replacement.
Motion by Juul, seconded by Natwick, to purchase a new extinquisher (dry chemical)
for the stove in the kitchen from Conway Fire and Safety, Inc. at a cost of $765.00.
Motion passed.
14. Graves advised the group that a legislative audit committee will be touring
the hospital and mental health unit facilities on September 27, 1976 and checking into
the amount of red tape and paper work we work with.
page 2 of 3
i
Hutchinson Community Hospital
Beard of Directors Meeting (Regular) page 3
President Otterness appraised the group of the Minnesota Hospital Association's
usage of the Hutchinson hospital's organizational and objective plan in their
Management by Objective education program.
Motion by Haag, seconded by Natwig, to adjourn the meeting. Motion passed.
Respectfully submitted,
,kttl
Cha rLotte M. Block, Director
Administrative Services
Recording Secretary
Virgil Goebel, Secretary
Board of Directors
Paqe s of 3
0
AFFIDAVIT
� a P.
I r� AM OVER 65 YEARS
OF AGE,.AND MY I OME IS LESS THAN $2,100 PER YEAR.
THE STANDARD CHARGE OF $3.25 FOR TRASH AND REFUSE.
SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND
I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.00.
SIGNATUREOf
STREET ADDRESS
FOR OFFICE USE ONLY
TO: WATER DEPARTMENT
Date Account Number
Data Change
TO: CITY COUNCIL
DATE
Council Action: Approved Disapproved
9-
m-vosr. 1 for t;.c; installat;on of a public
address system in the council chabbcrs.
f -,,it went:
1. 3ogen CHS --35A 35 watt power amplifier
(2 microphone inputs & 2 Awdliary inputs)
2 Bogen T14-200 mic transformers 14.25
1 'Bogen CAM Mixer/preamplifier (4 mic inputs)
6 Shure 585SB microphones 50.85
2 Argos SD -1064 Sound colwms "' 49.95
6 s itchcraft A3F ;•;ic com etors 2.45
50, Microphone cable (Belden # 8412.)
5 Itlas Sound DS -14 Kic stands 4.85
(Contemporary desk style)
1 Atlas Sound MS -110 adjustable floor stand
1peaker mire & miscellanious hardware
Total equipment
Shipping charges
Labor
Total
Darrel Gander
^159.50
28.50
99.30
305.10
99.90
14.88
11.70
24.25
14.50
15.00
772.63
1772.63
7.00
95.00
$874.63
7"d-.
MILLER, MILLER & MAC, INC.
GENERAL CONTRACTORS
P. U. Box 268
HUTC HINSON. MINNESOTA
5 5 3 5 0 Tel. 897-4475
October 21, 1976
Marlow Priebe
City of Hutchinson
Re: Relocate Oil Tanks
Dear Sir:
We propose to furnish labor and material to construct 6 concrete
bases 816" high for two elevated oil storage tanks@ construct 3
concrete bases 12" high for one oil storage tank. We will also
move and set the 3 oil tanks on their new bases which will be
located at the site of the street department garage.
Total price: Four Thousand One Hundred Dollars ($4,100.00),
Yours truly,
MILLER, MILLER & MAC, INC.
Richard L. McClure
Vice President
9—'e,,
F(612) 879-2311
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
October 25, 1976
TO: City Council
FROM: City Engineer
SUBJECT: Sludge Dewatering
Change Order No. 3
It has been brought to my attention that Change Order No. 3 submitted in
June has not been approved. I have reviewed same and concur with RCM. A
copy of same is attached for your review and approval together with a letter
from RCM.
The final payment to Ralph B. Carter Co. should include a deduct of $120.75
for the additional costs incurred in delivery of the equipment.
ns
Attach:
Sincerely,
CITY OF HUTCHINSON
et
Marlow V. Priebe
City Engineer
f
9- "C-
RIEKE CARROLL MULLER ASSOCIATES INC
June 9, 1976
Mr. Frank Fleetham
Administrative Assistant
City of Hutchinson
City Hall
Hutchinson, Minnesota 55350
RE: SLUDGE DEWATERING BUILDING
RCM FILE 741036
Dear Frank:
Enclosed are five copies of Change Order No. 3 on the above
project.
I believe most of the items are self-explanatory.
Item No. 2 extra cost due to lack of shipping notice could be
changed back against Ralph B. Carter Co. since this was caused
by their oversight.
Item No. 3 was a change necessitated by the original conveyor
hanging too much load on the roof. This would have been in-
cluded in the original bid item.
Please return one signed copy to our Hopkins office.
Very >uly yours
sw,
f
C. S. Barger, P.E.
RIEKE CARROLL MULLER ASSOCIATES, INC.
CSB/pw
Encs.
RECEIVE
JUN 101976
MILLER-MILLEs &MAS
I!
ovpk .n z.
gay `nt t!
ta'liti i t
Gi. C!OUri
mankat'1)
s �i'dli :r a
OQ(1, i
lJ
CHANGE ORDER
0 1 NO. 3
DATED June 9, 1976
PROJECT:
Sludge
Dewatering Building
ENGINEERS PROJECT
NO.
741036
OWNER:
City of
Hutchinson
CONTRACT DATE: Oct.
30,
1975
OWNER'S PROJECT NO.
TO: Miller, Miller and Mac Inc. , CONTRACTOR
YOU ARE DIRECTED TO MAKE THE CHANGES NOTED BELOW IN THE SUBJECT CONTRACT:
OWNER: City of Hutchinson BY:
DATE:
NATURE OF THE CHANGE:
1. Raising interceptor manhole . . . . . . . . . . $609.00
2. Filter press delivery . . . . . . . . . . 120.75
3. Additional conveyor supports . . . . . . . . . 886.72
$1,616.47
ENCLOSURES:
See attached letters for breakdown.
THE CHANGES RESULT IN THE FOLLOWING ADJUSTMENT OF CONTRACT PRICE AND TIME:
CONTRACT PRICE PRIOR
tT�O,tTHIS CHANGE ORDER $ 93,857.28
NET (INCREASE) ( D&MAU) RESULTING FROM THIS CHANGE ORDER $ 1,616.47
CURRENT CONTRACT PRICE INCLUDING THIS CHANGE ORDER $ 95,473.75
CONTRACT TIME PRIOR TO THIS ORDER NO change CALENDAR DAYS
NET (INCREASE) (DECREASE) RESULTING FROM THIS CHANGE ORDFR NO changeCALLNDAR DAYS
CURRENT CONTRACT TIME INCLUILING THis CHANGE ORDER No changeCALENDAR DAYS
THE ABOVE CHANGES ARE APPROVED: THE ABOVE CHANGES ARE ACCEPTED:
Rieke Carrol uller Associates, Inc.
E GIN
BY:
DATE: June 9, 1976
Miller, Miller & Mac Inc.
CONTRACTOR
RECEIVrr
JUN 10 MR
MILLEI;-FILLER & MA44 "
MILLER, MILLER & MAC, INC.
GENERAL CONTRACTORS
O Box 26F
H UTC H I N S O N. M INN ESOT A
5 5 3 5 0
May 28, 1976
Mr, Chuck Barger
RCM Associates
1011 S. First St.
Hopkins, MN 55343
Re: Sludge Dewatering Plant
Hutchinson, MN.
Dear Sir:
�T0
JDo
UN !TE 1
Rieke-Carroll-Muller Associates Inc.
Box 130 Hopkins, Minn. 55343
We are enclosing letters from Quade's requesting additional payments.
These items are explained in the letters.
Interceptor Manhole - Quade's $580.00
Miller, Miller & Mac - OH 5;, 22,00
Total $609.00
Filter Press Delivery - Quade's
KilYr, Miller & Mac - OH 501"
Total
$115.00
5.75
120.75
Tel. 897-4475
Additional Conveyor Supports -
Quade'.s
$844.50
hiller, Miller & I•Zac, -
OH 5;0
X22
Total
886.72
$10616-47
If these items are approved, please
amount of One Thousand Six hundred
send us a change order for the
Sixteen and 47/100 Dollars ($1,616.47).
Please reply as soon as possible so we can expedite these items.
Yours truly,
MILLER, MILLER & MAC, INC.
Richard L. McClure
Vice President
Enc. 3
00
Quade's, Inc.
H. P. QUARE
Plumbing, Heating and Electrical Contracting
Electrical Appliances Air Conditioning Sporting Goods Timken Oil Burners
RCM Associates
1011 S. First St
Hopkins MN 55343
ATTN: Chuck Barger
Gentlemen:
Phone 896-5505
HUTCHINSON, MINNESOTA
June 2 1976
0
o anwlD
JUN 3 1976
Make- �-at A�$i1CIciCS 5 c13
Box 130 H0011's, Minn.
RE: Sludge Dewatering Plant
Hutchinson MN
According to your request, we are sending you the breakdowns
for prices quoted to you in three letters dated May 21 1976
ur- the above project.
The breakdown for raising the manhole is: Material $495.00
Labor 260.00
less credit
on original
contract -175.00
$580
00
Additional supports by Nott Co plus Quades expense is as follows:
Nott Co. $550.00
Materials 94.50
Labor 200.00
$ 844.50
The $115.00 we requested for added expense in delivery of the
filter press was the for the actual cost of 2 forklift rentals
only. Labor and material incurred by Quade's Inc is considered
to be part of our original contract.
We trust this information is satisfactory.
You7r ruly,
Skip Kade ¢
Quade's,,.,,:.
i3. P. QUADS
Plumbing, Heating and Electrical Contracting
Electrical Appliances Air Conditioning Sporting Goods Timken Oil Burners
Phone 896-5505 i
HUTCHINSON, MINNESOTA
May 21 1976
RCM Associates
1011 S. First St.
Hopkins MN 55343
Attn: Chuck Barger Re: Sludge Dewatering Plant
Hutchinson MN
Gentlemen:
The dewatering plant superintendent, Finley Mix, requested that
we raise the elevation of the interceptor manhole by removing
the cone section and then placing one foot increments below the
cone section. This he felt was a better method than adding
doughnuts as we had planned to do. We did the work as requested,
and submit this request for payment for the dd,).ttional labor
and materials in the amount of $580.00.
Yours truly, ,
QUAD;'S INC
Skip ade
Quade's,t.
11. P. QUADE
Plumbing, Heating and Electricai Contracting
Electrical Appliances Air Conditioning Sporting Goods Timken Oil Burners
Phone 896-5505
HUTCHINSON, MINNESOTA
May 21 1976
RCM Associates
1011 S. First S.
Hopkins MN 55343
Attn: Chuck Barger Re: Sludge Dewatering Plant
Hutchinson MN
Gentlemen:
This letter is inregard to the delivery of the filter press
for Ralph B. Carter Co. to the Sludqe Dewatering Plant.
The supplier was not able to inform the owner as to what
the shipping date would be or when the press would be
received at the site. Consequently, we had to hire extra
equipment at short notice to unload the unit.
This cost would have been eliminated _if we had been able to
prepare for the arrival of the equipment.
We submit this request in the amount of $115.00 to cover
the costs of equipment rental and materials needed.
Yours truly,
QUS TNC I
Skip Quade
Quade's, Inc.
H V. QUADE
Plumbing, Neating and Electrical Contracting
Electrical Appliances Air Conditioning Sporting Goods Timken Oil Burners
Phone 896-5505
HUTCHINSON, MINNESOTA
May 21 1976
RCM Associates
1011 S. First S.
Hopkins Minn 55343
Attn: Chuck Barger Res Sludge Dewaterina Plant, Hutchinson MN
Gentlemen:
Please refer to your copy of the letter from Nott Co. to Ouade's
on March 22, 1976. The Nott Co. is requestinq reimbursement for
the additional supports on the conveyor.
We are submitting this request in the. amount of 5844.50 which includes
all labor and material costs to install these additional supiK)rts.
Yours truly,
QUARE S 5 INC ai
.w
Skip Quade
October 22, 1976
Honorable Mayor D.J. Black
and City Council Members
City Hall
37 Washington Avenue West
Hutchinson, Minnesota 55350
Dear Members:
fnsorz (ommuni�Xto-�ilal
CENTURY AVENUE
utci�ii�zsan, znrzesot�
55350 0.`"
TEi.EPHONP 612/896-1665
R ECLI v ED
BY
At the October 19, 1976, regular meeting of the Hutchinson Community Hospital
Board of Directors, discussion was held concerning updating of the Medical
Records dictation system. It was determined that this system will exceed
$5,000. Therefore, based on that assumption, the following motion was made
and passed:
"Motion by Mullan, seconded by Haag, to request authority
from the City Council to advertise for bids for the purchase
of dictation equipment. Motion passed."
At the same Board Meeting, discussion was held concerning the proposed updating
of our radio communications. We have received prices from Motorola Communications
System in line with the Emergency Medical Services Standards. The prices for
the new equipment are:
a. C73RCB3145 Continuous Duty, 110 watt
Station, 2 frequency transmit, with
and Multiple Console Kit.
b. Remote Control Console with Multiple
Encoder, Electronic Clock, VU Meter,
Transmit Light (F.C.C. requirement),
requirement), and Intercom Switch.
C. Phone Patch.
output MICOR H.E.A.R. Base
receivers, Private Line,
Console Kit, Digital Dial
Handset, Line Operated
Supervisory Switch (F.C.C.
"Motion by Natwick, seconded by Haag, to request the City
Council for approval to purchase the equipment in the amount
of $4,702.00 to update the Motorola Communications System
at the hospital. Motion passed."
$3,285.00
1,268.00
149.00
s�.
a
HUTCHINSON COMMUNITY HOSPITAL
Letter to Mayor D.J. Black and City Council Members - Page #2
We are asking your approval in accordance to Ordinance #288, requesting
that any item of capital purchase of $2,500 or more must have City
Council approval.
Thank you in advance for your consideration of these matters.
Sincerely,
HUTCHINSON COMMUNITY qOSPITAL
Philip STGIGraves
Administrator
PGG: Ikz
Page 2 of 2
10-22-76
i
October 25, 1976
Mr. Fred Roberts, Maintenance Superintendent
City of Hutchinson
City Hall
37 Washington Avenue West
Hutchinson, Minnesota 55350
Dear Fred,
C _ A'T 17ICY AVENUE
f
>�r.�tc��r�on, znnesotrz
55350
TELspnos:; 612/596-1665
I wish to confirm my prior conversation with you that
Hutchinson Community Hospital does desire to have you
remain in charge of the snow removal in the parking
lots at the hospital.
I would also like to mention that we have always been
very satisfied with the snow removal at the hospital,
when it has been under your jurisdiction. Any problems
have always been easily solved by an immediate phone
call.
Sincerely,
HUTCHINSON COMMUNITY HOSPITAL
Darwin G. C1 usen 4drecWW�-
Non -Medical Services
DGC:Ikz
" RECEIVED
BY--- .......... .... cj
���LU0668%"
N.
i
STATE OF MINNESOTA DISTRICT COURT
COUNTY OF MCLEOD FIRST JUDICIAL DISTRICT
Lowell D. Otto, )
)
Plaintiff, )
VS. )
SUMMONS
City of Hutchinson, )
Defendant. )
THE STATE OF MINNESOTA TO THE ABOVE-NAMED
DEFENDANT:
You, and each of you, the above-named defendant,
are hereby summoned and required to answer the Complaint
of the plaintiff in the above -entitled action, a copy of
which Complaint is hereto attached and herewith served
upon you, and to serve a copy of your answer thereto
upon the subscriber, Robert A. Nicklaus, of the law offices
of NICKLAUS, LEATHAM & GOLLA, 105 West Third Street, City
of Chaska, County of Carver, State of Minnesota, 55318,
within Twenty (20) days after service of this Summons upon
you, exclusive of the day of such service; and, if you fail
to answer the said Complaint within the time aforesaid,
the plaintiff will apply to the Court for the relief demanded
in said Complaint.
/ NI K USf , LEAT ,*? & G LA
1
.i /
o est . Nic aus
Attorney for Plaintiff
PO Box 84
Chaska, Minnesota 55318
Dated: August 3, 1976 612/448-2800
It
STATE OF MINNESOTA
COUNTY OF MCLEOD
DISTRICT COURT
FIRST JUDICIAL DISTRICT
Lowell D. Otto, )
Plaintiff, )
vs. )
City of Hutchinson, ) COMPLAINT
Defendant. )
NOW COPTS the plaintiff, and for his cause
of action against the defendant states and alleges:
I.
That he is the owner of a certain tract of
property located within the City of Hutchinson, County
of McLeod, State of Minnesota, described as follows:
The South 110 feet of the North 200 feet
of the West Half of Lot Nine (9); and the
South 110.feet of the North 200 feet of
Lot Eight (8) except the West 66 feet
thereof, all in Block Three (3), Townsite
of Hutchinson, North Half, according to
the map or plat thereof, on file and of
record in the Office of the Register of
Deeds in and for McLeod County, Minnesota.
II.
That a building belonging to the plaintiff and
situated on the above-described real property was razed on
November 20, 1975, by defendant pursuant to an order in
this Court, dated December 17, 1974, and affirmed by the
Minnesota Supreme Court on November 7, 1975.
That as a result of said razing of said building
owned by the plaintiff, damage was done to the above-
-2 -
described tract of property and numerous valuable articles
of personal property and fixtures located in, under or near
said building, totally destroying same.
An inventory of this damage or descries tion, with
amounts of loss, is attached as Exhibit "A" and made a
part hereof.
IV.
That defendant was aware that there were many items
of personal property and fixtures located in, under, or near
said building at the time it was razed, and knew, or upon
reasonable inspection would have known, that said items
had value.
V.
That defendant made no effort to remove said
valuable items of personal property and fixtures from said
building prior to its razing, Ias required by law.
VI.
That defendant failed to provide plaintiff with
adequate time to remove said items under the circumstances
which existed at that time.
VII.
That defendant failed to exercies due care in
razing said building, resulting to damage in above-described
real property shown in Exhibit "A" hereto.
VIII.
That the plaintiff places the amount of damage to
his aforesaid tract of land, the value of the aforesaid
items of personal property and fixtures at Thirty -Two Thousand
One Hundred Thirty -Two and 00/100 ($32,132.00) Dollars, said
amount being claimed as damages herein.
_J_
WHEREFORE, plaintiff demands judgment against
defendant for the sum of -.Thirty Two Thousand One Hundred
Thirty Two and 00/100 ($32,132.00) Dollars, interest from
date of razing said building and his costs and disburse-
ments herein, to be satisfied first as a set-off against
defendant's cost in razing said building, with surplus
payable directly to plaintiff.
S �US, THAM GOLLA
/x.r,/k —
o ert A. Nicklaus
Attorney for Plaintiff
PO Box 84
Chaska, Minnesota 55318
Dated: August 3, 1976 612/448-2800
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REGULAR COUNCIL MEETING October. 25, 1976
GENERAL FUND
Lila Westphal
armory custodian
$165.00
William Karl
engineering hours
300.00
Quentin Larson
engineering hours
300.00
Steven Lueneberg
park hours
62.10
Ed Westphal
park hours
203.50
Norman Wright
park hours
220.00
Wesley Greve
fire marshall hours
52.50
Myron Johnson
fire marshall hours
48.00
Dan Cogs
recreation football
44.00
Walter Rippe
plumbing inspections
97.40
Lorna Kohn
motor vehicle hours
91.25
Cindy Bennington
motor vehicle hours
120.00
Hazel Sitz
personnel coordinator
311.15
Hutchinson Flag Ball Officials officiating at football games
238.50
State Treasurer
3rd quarter surcharges(re-issued)
1190.82
D.J. Black
conferences
61.50
Marilyn Swanson
city council luncheon
15.19
Elden Willard
mileage and convention exp.
335.00
Holiday Inn Mankato
Frank lodging for Transit Mtg
24.35
Lester Steinhaus
'/ on safety shoes
5.00
Maplewood Bookbindery
40 budget books bound
20.00
New Ulm Flight Services
services
280.00
U.S. Leasing
rental of acct. machine
250.15
Simonson Lumber Co.
supplies
143.01
Dorothy Smith
election supplies
4.80
Grams Ins. Agency
notary bond -Dorothy Smith
10.00
Register of Deeds
recording notary commission
5.00
Secretary of State
filing fee notary
10.00
Eileen D. Torry
deputy registrar school
36.26
Dorothy Braun
transit conference
89.55
Frank Fleetham
transit conf. & zoning ordinances
57.10
School Bus Sales Inc.
16 passenger bus
16,447.00
David J. Therkelsen
promotional info. for transit system
223.60
Dean O'Borksy
police chiefs fall seminar
69.97
Northwestern Bell
police teletype
245.95
Co. Treasurer
3rd quarter prisoners board
144.00
Atkinson Blacktop Service
Lawcon development
5,515.00
NAHRP Publications
community development info
17.00
United Building Centers
supplies
2.38
State Treasurer
PERA contribution
3,998.06
Postmaster
postage for meter
500.00
31,954.09
WATER & SEWER FUND
Am.Water Works Assn.
annual dues for Finley Mix $
32.50
Greg Plath
refund of overpayment
11.76
Miller,Miller,Mac Inc.
#10 payt on sludge dewatering plant
4,986.97
Minn. Pdlution Control Agency sludge workshops -Bandy & Finley
180.00
State Treasurer
PERA contribution
295.59
0
-2-
OFF STREET PARKING
Harvey Daharsh servicing meters $ 87.50
Charles Bell servicing meters 120.00
$ 207.50
MUNICIPAL LIQUOR STORE
Gladys Hogan
clerking hours
114.00
Frank Rahn
clerking hours
75.00
Hutchinson Cold Storage
contract payment
150.00
Ed Phillips & Sons Co.
liquor
1391.46
Twin City Wine Co.
wine
239.24
Griggs Cooper & Co.
liquor
2267.39
Distillers Distb. Co.
liquor
1058.65
Griggs Cooper & Co.
liquor
2322.40
Twin City Wine Co.
liquor
364.08
Old Peoria Co. Inc.
liquor
1159.78
Ed Phillips & Sons
liquor
2542.75
Junker Sanitation Service
refuse pickup
35.00
Commissioner of Revenue
sales taxes
2006.07
Distillers Distb. Co.
liquor
1042.58
Griggs Cooper & Co.
liquor
1$85.75
Twin City Wine Co.
wine
2052.83
Old Peoria Co. Inc.
liquor
789.54
Coca Cola Bottling Co.
supplies
269.20
Northland Beverages
beer
90.25
Lenneman Bev. Dist. Co.
beer
8404.05
A.J. Ogle Co. Inc.
beer
802.15
Triple G
beer
3173.65
Bernicks
supplies
25.50
Friendly Bev. Co.
beer
1693.35
Locher Bros.
beer
2490.60
Minn-Wisc. Truck Lines
freight charges
226.97
Leef Bros.
uniform rental
116.00
Nationwide Papers
supplies
157.85
City of Hutchinson
transfer
10,000.00
$ 46,946.09
�AT�\
NNFSV
STATE OF MINNESOTA
DEPARTMENT OF REVENUE
CENTENNIAL OFFICE BUILDING
SAINT PAUL. MINNESOTA 55145
September 21, 1976
FOR YOUR IN ATION
25 26 2,;,,p8
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T TI
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TO THE ASSESSOR AND PRESIDING OFFICER OF ALL CITIES AND TOWNSHIPS
A meeting will be held in each county for local assessors, town board
members and city council members of the county. The meeting will be
conducted as the annual county seat instructional program and will be
held at your county court house on NOV 5 at 9.r3A.a. /.00�p,,rn,
While a sincere attempt will be made to discuss and answer all question:
completely and fully, it is hoped that the meeting can be concluded as
early as possible.
These county seat instructional meetings are required by law. They
provide an opportunity for the Commissioner of Revenue to discuss the
problems of assessment with those who are most closely involved with
the administration of the property tax. Many changes have been made
by the legislature in recent years affecting real estate assessments
and the taxation of the various types of property which are still
subject to assessment under personal property procedures. Additional
changes will no doubt be considered in future legislation.
We believe the people most concerned with the administration of the
assessment program should avail themselves of every opportunity to
discuss the program of improvement of assessments. County assessors
and the Commissioner of Revenue are anxious to obtain your partici-
pation. The presiding officer of each city or township should urge
at least one member to attend the meeting.
Minnesota Statutes provide that the assessor and at least one member
of each local board attend the county instructional meeting. You
are requested to register at the county auditor's office, or in
accordance with his instructions, prior to the meeting. Per diem
and mileage are authorized for your attendance on the date indicated
above.
Very truly yours,
- =>
LY H. ASK, Director
Property Equalization Division
(612) 296-5133
LHAJWES/l jm
:,J AN EQUAL OPPORTUNITY EMPLOYER