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cp11-23-1976 cA s AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 23, 1976 1. Call meeting to order - 7:30 P.M. 2. Invocation - 3. Consideration of Minutes of the regular meeting of November 9, 1976 Action - Motion to approve - Motion to approve as amended 4. Public Hearing None 5. Communications, Requests and Petitions (a) Consideration of request of American Legion Post No. 96 to transfer $1,000 donation to City of Hutchinson from use in West City Park to use in Veteran's Park near cemetery Action - Motion to reject - Motion to approve transfer 6. Resolutions and Ordinances (a) Resolution No. 5808 - Transferring $12,000 from General Fund to Water and Sewer Fund to Repay Loan Made to Cemetery Fund Action - Motion to reject - Motion to waive reading and adopt (b) Resolution No. 5809 - Resolution of Agreement with Hutchinson School District regarding Use of Hutchinson Family Center Action - Motion to reject - Motion to waive reading and adopt (c) Ordinance No. 25/76 - An Ordinance to Establish a Community Center Board and to Define Its Duties and Membership Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 519 (d) Resolution No. 5810 - Resolution for School Road FAU Project Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions (a) Minutes of the Hutchinson Planning Commission dated October 19, 1976, October 20, 1976, and November 9, 1976 Action - Order by Mayor received for filing Council agenda, November 23, 1976 (b) Minutes of the Community Development Advisory Committee dated October 21, 1976 and November 4, 1976 Action - Order by Mayor received for filing (c) Minutes of the Burns Manor Municipal Nursing Home dated October 19, 1976 Action - Order by Mayor received for filing (d) Monthly Financial Report - October, 1976 Action - Order by Mayor received for filing (e) Minutes of the Transportation Board dated November 12, 1976 Action - Order by Mayor received for filing 8. Unfinished Business (a) Consideration of recommendation of Administrative Assistant to increase mileage per diem and private auto in -town mileage compensation effec- tive November 1, 1976 (DEFERRED FROM NOVEMBER 9, 1976 MEETING) Action - Motion to reject - Motion to approve private auto in -town mileage compensationd increase effective November 1, 1976 an Motion to waive first reading and set second reading for December 14, 1976 for Ordinance No. 26/76 setting mileage per diem at 17.5 per mile 9. New Business (a) Consideration of recommendation of Administrative Assistant to accept agreement with accounting firm of Anderson, Lieser & Thorsen for 1976 finance statements Action - Motion to reject - Motion to approve and authorize City Clerk to execute agreement (b) Consideration of Petition for Annexation with favorable recommenda- tion of Planning Commission: 1. Kab le Furniture 2. Richard Larson Construction Co. 3. Velvet Coach Action - Motion to reject - Motion to waive reading and adopt Reso- lution requesting annexation IPA! Council Agenda, November 23, 1976 (c) Consideration of Final Plat - Kleinkauf Addition with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution No. 5813 approving final plat (d) Consideration of School Road Improvement Project Action - Motion to reject - Motion to waive reading and adopt Resolu- tion No. 5811 Ordering Preparation of Report on 1977 Improve- ments and motion to waive reading and adopt Resolution No. 5812 Receiving Report and Calling Hearing on 1977 Improve- ment Project (e) Consideration of Construction of Handicapped Ramps to Basement of Old Armory Action - Motion to approve - Motion to reject (f) Consideration of request for application for Christmas tree sales permit for Charles Pulkrabek Action - Motion to approve - Motion to reject (g) Consideration of confirmation of employee appointment for bus system Action - Motion to approve - Motion to reject (h) Consideration of confirmation of employment of Marilyn Swanson as secretary to Administrative Assistant Action - Motion to confirm employment as of September 7, 1976 10. Miscellaneous (a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations, and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment -3- r AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 23, 1976 3. CONSIDERATION OF MINUTES - Special Meeting of November 23, 1976 Action - Motion to approve - Motion to approve as amended 5. COMMUNICATIONS, REQUESTS AND PETITIONS (b) Consideration of request to attend 1976 Minnesota Recreation and Park Association Fall Conference Action - Motion to approve - Motion to reject 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (e) Minutes of the Transportation Board dated November 19, 1976 Action - Order by Mayor received for filing 8. UNFINISHED BUSINESS (b) Consideration of bids for overhaul, repair and partial reconditioning for the Hough and Michigan front end loaders (DEFERRED FROM SPECIAL MEETING OF NOVEMBER 23, 1976) Action - 9. NEW BUSINESS (f) Consideration of request for application for Christmas tree sales permit for Al Patrias and Leonard Riemann Action - Motion to approve - Motion to reject (i) Consideration of request to sell cards for deaf mutes in Hutchinson business stores Action - Motion to approve - Motion to reject (j) Consideration of request for application for Snow Removal Permit by Gene C. Betker and Hutchinson Telephone Company Action - Motion to approve - Motion to reject G-)uncil Agenda Addition November 21, 1976 (k) Consideration to advertise for bids for Siren System Action - Motion to reject - Motion to authorize publication of adver- tisement for bids to be opened at (1) Consideration of A-95 review of Section 8 Housing Project for Hutchinson Action - Motion to reject - Motion to authorize Community Development Director to respond to request for comments OF MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 9, 1976 1. CALL TO ORDER Mayor Black called the meeting to order at 7:32 P.M. with the following members present: Aldermen Westlund, B. Peterson, Haag, and K. Peterson in addition to Mayor Black. Members absent: None. Also present were: Administrative Assistant Fleetham, City Attorney Schantzen, City Engineer Priebe, and Community Development Director Pauley. 2. INVOCATION Due to the absence of Reverend Gail B. Johnson the invocation was dispensed with. 3. MINUTES On motion by Alderman K. Peterson, seconded by Alderman Westlund, the minutes of the regular meeting of October 26, 1976 were unanimously approved. 4. PUBLIC HEARINGS None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST OF HUTCHINSON JAYCEES TO RELEASE SAVINGS CERTIFICATE FOR USE FOR FAMILY RECREATIONAL CENTER After discussion, a motion was made by Alderman Westlund, seconded by Alderman K. Peterson, to authorize the City Clerk to return the savings certificate to the Jaycees Treasurer. Motion carried unanimously. (b) CONSIDERATION OF LETTER OF RESIGNATION AND LETTER OF AGREEMENT FROM CLERK -ADMINISTRATIVE ASSISTANT FRANK G. FLEETHAM, JR. During discussion, each member of the Council stated that they did not want to make a written agreement but would make a "gentleman agreement" to support all of the conditions stated in the Letter of Agreement. A motion was made by Alderman Westlund, seconded by Alderman Haag, to accept the Letter of Resignation. Motion carried unanimously. (c) CONSIDERATION OF RESIGNATION OF ELMER PAULSEN After discussion, a motion was made by Alderman Haag, seconded by Alderman B. Peterson, to accept the resignation and adopt Resolution No. 5805 entitled, Commending Elmer Paulsen. Motion carried unanimously. 13, Council minutes, November 9, 1976 6. RESOLUTIONS AND ORDINANCES i (a) RESOLUTION NO. 5798 - AUTHORIZING LEASE AGREEMENT WITH STATE OF MINNESOTA, DEPARTMENT OF EMPLOYMENT SERVICES FOR THE BUILDING AT 34 FRANKLIN STREET After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5798 entitled, Authorizing Lease Agreement with State of Minnesota Depart- ment of Employment Services for the Building at 34 Franklin Street. Motion carried unanimously. (b) RESOLUTION NO. 5799 - A RESOLUTION ENDORSING THE NOMINATION OF THE LIBRARY TO THE NATIONAL REGISTER OF HISTORIC PLACES After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5799 en- titled, -A Resolution Endorsing the Nomination of the Library to the National Register of Historic Places. Motion carried unanimously. (c) RESOLUTION NO. 5801 - A RESOLUTION AUTHORIZING THE FILING OF A PRE -APPLICATION FOR A MINNESOTA LAND USE PLANNING GRANT Administrative Assistant Fleetham explained that the grant would continue what we have already started and that most of the expenses would be covered by the grant. After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 5801 entitled, A Resolution Authorizing the Filing of a Pre- Applica- tion for a Minnesota Land Use Planning Grant. Motion carried unanimously. (d) RESOLUTION NO. 5802 - RESOLUTION APPOINTING CITY OFFICER Administrative Assistant Fleetham pointed out that in the absence of a City Accountant someone needs to have the position of Assistant City Clerk until the first of the year when an accountant has been employed. He, therefore, recommended that Joleen Runke be given this temporary title. Upon motion by Alderman Westlund, seconded by Alderman Haag, it was moved to waive reading and adopt Resolution No. 5802, entitled, Resolution Appointing City Officer. Motion carried unanimously. (e) RESOLUTION NO. 5806 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES AND APPROVAL OF SUBSTITUTED SECURITIES OF CITIZENS BANK & TRUST CO. OF HUTCHINSON, MINNESOTA After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5806 entitled, Resolution Authorizing Release of Securities and Approval of Substituted Securities of Citizens Bank & Trust Co. of Hutchinson, Minnesota. Motion carried unanimously. -2- 1 Council minutes, November 9, 1976 (f) ORDINANCE NO. 25/76 - AN ORDINANCE TO ESTABLISH A COMMUNITY CENTER BOARD AND TO DEFINE ITS DUTIES AND MEMBERSHIP Mayor Black presented Ordinance No. 25/76 entitled, An Ordinance to Establish a Community Center Board and to Define Its Duties and Membership and read the duties of the Board members. After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to waive first reading of Ordinance No. 25/76 and set second reading for November 23, 1976. Motion carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - OCTOBER, 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. (b) MINUTES OF THE TRANSPORTATION BOARD DATED OCTOBER 22, 1976 Administrative Assistant Fleetham reported that 60 to 80 passengers per day are riding the bus. Hands, Inc. has three shifts so this has created some problems in scheduling. November 22 is the target date for the subscription bus service. The minutes were ordered by the Mayor received for filing. (c) REPORT OF HUTCHINSON COMMUNITY DEVELOPMENT PROGRAM - BALANCE SHEET AND BUDGET ANALYSIS OF NOVEMBER 1, 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. (d) MONTHLY FINANCIAL REPORT - OCTOBER, 1976 Due to mechanical failure the report was not ready and will be considered at the next Council meeting. (e) MINUTES OF THE PARK AND RECREATION BOARD MEETING DATED OCTOBER 6, 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. 8. UNFINISHED BUSINESS None -3- Council minutes, November 9, 1976 9. NEW BUSINESS Is (a) CONSIDERATION OF QUOTATION FROM MADSEN AGENCY FOR PUBLIC OFFICIALS LIABILITY COVERAGE Administrative Assistant Fleetham and City Attorney Schantzen expressed their opinions that the liability coverage quoted was not worth the cost and would not recommend its adoption. After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to reject the quotation from the Madsen Agency. Motion carried unanimously. (b) CONSIDERATION OF REQUEST FOR APPLICATION FOR SNOW REMOVAL PERMIT FOR RICHARD LARSON AND LESLIE R. JOHNSON After discussion, it was moved by Alderman Haag, seconded by Alderman Westlund, to approve the snow removal permits. Motion carried unanimously. (c) CONSIDERATION OF RECOMMENDATION OF ADMINISTRATIVE ASSISTANT TO ADVERTISE FOR BIDS FOR TWO-WAY RADIO SYSTEM Administrative Assistant Fleetham presented the need for a new two- way radio system and pointed out that the present units are eight years old and out of date. After discussion, it was moved by Alderman Westlund, seconded by Alderman B. Peterson, to authorize publication of Advertisement for Bids to be opened on Tuesday, November 23, 1976 at 10:00 A.M. Motion carried unanimously. (d) CONSIDERATION OF RECOMMENDATION OF ADMINISTRATIVE ASSISTANT TO ADVERTISE FOR PROPOSALS FOR THE OVERHAUL AND RECONDITIONING OF THE MICHIGAN AND HOUGH LOADERS. Administrative Assistant Fleetham compared the cost of repairing the present units to the purchase of a new loader at about $45- 60,000. If we repair the loaders now, we can budget for the purchase of a new one in the next few years. After discussion, it was moved by Alderman B. Peterson, seconded by Alderman Haag, to authorize publication of Advertisement for Proposals to be opened on Tuesday, November 23, 1976 at 10:00 A.M. Motion carried unanimously. (e) CONSIDERATION OF RECOMMENDATION OF ADMINISTRATIVE ASSISTANT TO INCREASE MILEAGE PER DIEM AND PRIVATE AUTO IN -TOWN MILEAGE COMPENSATION EFFECTIVE NOVEMBER 1, 1976 Mayor Black questioned whether 15C is the highest amount permitted by State Statutes and requested Administrative Assistant Fleetham to check into the matter for the next Council meeting. -4- Aw Council minutes, November 9, 1976 It was moved by Alderman Westlund, seconded by Alderman B. Peterson, to defer the consideration to increase mileage per diem and private auto in -town mileage compensation until the November 23rd meeting. Motion carried unanimously. (f) CONSIDERATION OF THE AWARDING OF A HOME REHABILITATION GRANT Community Development Director Pauley gave a report of the situa- tion of the individual making the application for a home rehabilita- tion grant. After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to approve the Home Rehabilitation Grant. Motion carried unanimously. (g) CONSIDERATION OF 1977 PUBLIC WORKS IMPROVEMENTS PROJECTS Following discussion, a motion was made by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5803 entitled, Ordering Preparation of Report on 1977 Improvements. Motion carried unanimously. It was moved by Alderman K. Peterson, seconded by Alderman B. Peterson, to waive reading and adopt Resolution No. 5804 entitled, Resolution Receiving Report and Calling for Hearing on 1977 Improvement Projects and to set the hearing for 8:00 P.M. on December 14, 1976. Motion carried unanimously. (h) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATE FOR CLARA SLAMA AND OTTO RUNKE After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to approve the requests for reduced trash and refuse rate. Motion carried unanimously. (i) CONSIDERATION OF TRAFFIC COUNT INFORMATION After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 5807 entitled, Resolution Requesting County Board to Review Placement of Stop Signs on Jefferson Street. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Fleetham reported that the Kamlin Grove annexation was denied, but they are trying to repeal it. It was pointed out that the building permit would have to be refunded inasmuch as the annexation had been denied. -5- Council minutes, November 9, 1976 S Administrative Assistant Fleetham commented that on November 19 and 20 prospective applicants for the position of City Accountant will " be interviewed. (b) COMMUNICATIONS FROM THE MAYOR Mayor Black mentioned that he had ordered flowers for the funeral of Harry Hanson inasmuch as he had been on the City Council at one time. In connection with Minnesota's Bicentennial observance, Mayor Black and the Hutchinson Bicentennial Chairman were invited to the Governor's Bicentennial Party. He presented the Certificate of Recognition to the Council which carries Governor Wendell Anderson's signature. (c) COMMUNICATIONS FROM ALDERMAN HAAG Alderman Haag gave each Council member a copy of the Speakers Bureau Directory which has been compiled by Charlotte Block at the Hospital. This Directory lists individuals available for speaking engagements. (d) COMMUNICATIONS FROM ALDERMAN K. PETERSON Alderman K. Peterson reported that at the last Park and Recreation Board Meeting mention was made of the house at West River Park. There was talk of possibly putting a trailer on the lot and perhaps removing the house completely. The Drift Riders Club had been using the house during the winter months, and it was felt that contact should be made with the Club to determine if they wish to use the building again this year. The possibility of using the basement for storage was suggested, but a question was raised as to the expense of getting it in shape for such a purpose. Mayor Black instructed the staff to check further into the situation and attempt to sell the house if it will not be used. It was moved by Alderman Westlund, seconded by Alderman Haag, to authorize publication of Advertisement for Bids for the Sale of the House at West River Park to be opened on Tuesday, November 23, 1976 at 10:00 A.M. Motion carried unanimously. After discussion, it was moved by Alderman K. Peterson, seconded by Alderman B. Peterson, to reject the bid received from Dammanns Construction Company of Lester Prairie and refund their bond. Motion carried unanimously. IM Council minutes, November 9, 1976 (e) COMMUNICATION FROM CITY ENGINEER City Engineer Priebe recommended that the Council authorize advertise- ment for bids for Highway 15 modifications. After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to authorize publication of Advertisement for Bids to be opened on Monday, December 6, 1976, at 2:00 P.M. Motion carried unanimously. (f) COMMUNICATION FROM CITY ATTORNEY City Attorney Schantzen reported that the bank financing the hockey arena had now requested that the lease authorized for signature at the October 26, 1976 Council meeting be changed over to cover a six- year period rather than a three-year period. It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to authorize the signing of the lease. Motion carried unanimously. 11. CLAIMS, APPROPRIATIONS, AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A motion was made by Alderman Westlund, seconded by Alderman B. Peterson, to approve the verified claims and authorize payment from the appropriate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was declared adjourned at 9:00 P.M. on motion by Alderman Haag, seconded by Alderman K. Peterson. Motion carried unanimously. dC 0 MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 23, 1976 Mayor Black called the special meeting to order at 10:12 A.M. Those in at- tendance were Aldermen Westlund, B. Peterson, K. Peterson, and Mayor Black. Absent was Alderman Haag. Also present were Administrative Assistant Fleet - ham and City Engineer Priebe. Publication No. 1869 calling for Advertisement for Proposals for Overhaul, Repair and Partial Reconditioning of Michigan 55A Front End Loader was read by Mayor Black. Administrative Assistant Fleetham then proceeded to open the one bid received from Road Machinery & Supplies Co. of Minneapolis. Their total bid for $5,200.00 included a $300 certified check. A verbal bid by phone was given to Administrative Assistant Fleetham this morn- ing. The quote from Hall Equipment was $9,750.00 with a new engine or $10,745.00 to sandblast and paint. Both bids carried a six-month guarantee for the work. After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Westlund, to table the bids until the Council meeting tonight. Motion carried unanimously. Publication No. 1870 calling for Advertisement for Proposals for Overhaul, Re- pair and Partial Reconditioning of Hough Front End Loader was read by Mayor Black. Administrative Assistant Fleetham opened the one bid received from Road Machinery & Supplies Co. of Minneapolis. Along with their certified check in the amount of $300 was a total bid for $2,500.00. The verbal bid received by phone from Hall Equipment was read for a total of $6,140 or $6,750 to sandblast and paint. A six-month guarantee for the work covered the bids. After discussion, it was moved by Alderman Westlund, seconded by Alderman B. Peterson, to table the bids until the Council meeting this evening. Motion car- ried unanimously. No bids were received for the sale of the house at West River. Administrative Assistant Fleetham reported that advertisement for bids for a two-way radio system was not released and, therefore, no bids were received. There being no further business to discuss, a motion was made by Alderman Westlund, seconded by Alderman B. Peterson, to adjourn the meeting at 10:30 A.M. Motion passed unanimously. 3 D X67 8 010'ii AMERICAN LEGION r okr-7 Cl) HUTCH WSON POST NO. 96 �t By C Hutchinson, Minnesota 55350 C3, L� � ? „ November 9, 1976 Frank J. Fleetham, Jr. City of Hutchinson City Hall, Washington Ave. blest Hutchinson, Mn. 55350 Dear Frank: In regard to the $1,000 donation to the City of Hutchinson by American Legion Post 96 designated for use in West City Park: At the last regular Post Meeting October 22,1976, a mationiwas passed by the membership requesting transfer of those funds to use in Veterans' Park near the cemeter7. Please regard this letter as notification of/ the desires of the membership of Post 96. At the same meeting the Post authorized another $1,000 for repair of the flag nol.e and stonewrk at the Park, this to be accomplished before Memorial Day, 1977, If there are any que:?tions regarding the situation please call me or Bud Prieve, Commander, I Tom Ko'tele n Adjutant, Post 96 I i • OFF 14E Ar ?Z VASHIt" S 7 C' - AVaNUE WEST M E M O R A N D U M DATE: ember 19,._.127!- — — — — — — TO: -City .Coync:LLMemhers — _. — — — — — — — — — — — — — — FROM: Bosl. UIShi. Kecr-eaxlan-Dire,-tctr — — — — — — — — — — SUBJECT: .Ni&nW01a-to-Cr,QAt10M anCPBrLAsswAatioa-Fall. Can£erence_ This memorandum is a request for your permission to attend the 1976 Minnesota Recreation and Park Association Fall Conference that will be held December 1, 2 and'3 in Bloomington, Minnesota. My name has been placed on the ballot by the State, nominating me for the position of member at large in the State organization. They will be announcing the results of the voting at the conference business meeting. It is for this reason among others that I would like to be present at the conference. Also, I feel that this conference is a good time for directors from around the State to get together and exchange ideas about different programs. Thank you for your consideration. i RESOLUTION NO. 5808 .TRANSFERRING $12,000 FROM GENERAL FUND TO WATER AND SEWER FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $12,000 is hereby transferred from the General Fund to the Water and Sewer Fund to close out Promissory Note for holding vault at the Hutchinson Municipal Cemetery. Adopted by the City Council this 23rd day of November, 1976. D. J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk 4-4010 RESOLUTION NO. 5809 RESOLUTION OF AGREEMENT WITH HUTCHINSON SCHOOL DISTRICT REGARDING USE OF HUTCHINSON FAMILY CENTER WHEREAS, The City of Hutchinson will assume the operation and main- tenance of the Hutchinson Family Center in January, and WHEREAS, the Hutchinson School District will be a prime user of the facilities THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the City will allow the School District any reasonable use of the facility throughout the year, and BE IT FURTHER RESOLVED, that the School District will make one payment of $4,285 and will share 50% of all gate receipts of High School Hockey once the year's receipts have reached $5,140. Adopted by the City Council this 23rd day of November, 1976 D. J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk e ORDINANCE NO. 25/76 AN ORDINANCE TO ESTABLISH A COMMUNITY CENTER BOARD AND TO DEFINE ITS DUTIES AND MEMBERSHIP THE CITY OF HUTCHINSON DOES ORDAIN: Section I. Section 263.00. There is hereby established an advisory board to be known as the Community Center Board. Section 263.05. Appointment. Said Board shall consist of five members, four of whom shall be appointed by the Mayor with the consent of the Council, and one member of said Council, to be designated by said Council. Section 263.10. Terms. The terms of the members first appoint- ed by the Mayor to the Board shall be two members for two years and two members for one year, the Mayor to designate in the appointment notices the appointees for each of said respective terms, and the terms of the successors to said appointees for each of said respective terms, and the terms of the successors to said appointees shall befor two years except as otherwise provided in the filling of vacancies. An appointive member shall continue to serve until his successor is appointed. Section 263.15. Vacancies. Any vacancy in the appointive membership shall be filled by appointment by the Mayor, with the consent of said Council, and such appointee shall serve for the unexpired term so filled. Section 263.20. Board Officers. Said Board shall elect from its membership a Chairman, a Vice -Chairman, and a Secretary, who shall serve for such terms and shall have such powers and perform such duties as may be prescribed in the rules of said board. Section 263.25. Meetings. Meetings of the Board shall be held at such times and places as may be prescribed in the rules of the Board or a may be fixed by the Chairman, consistent with such rules; provided, however, that at least one meeting shall be held in each calendar month. Section 263.30. Quorum. At least three members of the Board present at a meeting of said Board shall constitute a quorum for the transaction of business. Section 263.35. Duties. The duties of the Board shall be as follows: Subd. 1. To make recommendations to the mayor and Council in respect to the selection of a manager and operating personnel. Subd. 2. To supervise the operation of the Community Center, including but not limited to: Qin 4 C'. a) establishing occupancy schedules and priori- ties of usage. b) establishing rental rates c) approval of rentals d) inspection of the physical Plant and recom- mendation of maintenance and repairs. Subd. 3. Annually submit to mayor and council a pro- gram of operation for the ensuing year together with an estimate of operating cost and estimates revenue. Section 263.40. Board Recommendations. Any recommendation of the Board submitted to the Mayor in writing, which requires action of the Council to carry it out, shall be submitted by the Mayor to the Council for its consideration. Upon the final disposition thereof, the Mayor shall promptly advise the Board of the action taken thereon. Section 263.45. Compensation and Expenses. The members of the Board shall serve without compensation, but the reasonable expenses of the Board and disbursements of its members, incurred in the performance of its or their official duties, shall be paid by the municipality. Section II. This ordinance shall take effect upon its passage and publication. ATTEST: Clerk -2- Mayor (612 ) 879-2311 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: November -18,-1976 TO: City Council -------------------------------- FROM: City Engineer --------------------------------- SUBJECT: School Road FAU Project In accordance with our bridge construction schedule, it is proposed to complete the curb and gutter and bituminous surfacing on School Road in 1978. It is therefore necessary to submit the first forms to the State. Attached is the required resolution and Form No. II for your approval. Respectfully submitted, CITY OF HUTCHINSON Marlow V. Priebe City Engineer ns Attach: 4—Cl RESOLUTION NO. 5810 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the Commissioner of Highways be and he hereby is authorized and requested to take such steps and perform such acts on behalf of the City of Hutchinson as may be necessary to have the construction and improvement of the roads hereinafter described property approved by,the Federal Highway Administrator as a Federal State Aid Urban Project eligible for the expenditure of Federal Funds thereon and eligible for present construction and the letting of a contract there for. DESCRIPTION OF ROADS School Road, also known as FAU No. 5931 Commencing at the intersection of McDonald's Drive in the City of Hutchinson to the intersection of Lewis Avenue in Hutchinson being approximately 0.33 of mile in length. The work will consist of grading, bituminous base, bituminous surfacing, curb and gutter and sidewalk. Adopted by'the City Council this 23rd day of November, 1976. D. J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk MINNESOTA DEPARTMENT OF HIGHWAYS FEDERAL AID URBAN FORM NO. II BE IT RESOLVED THAT the Commissioner of Highways be and he hereby is authorized and requested to take such steps and perform such acts on behalf of the City of Hutchinson as may be necessary to have the construction and improvement of the roads hereinafter described property approved by the Federal Highway Administrator as a Federal Aid Urban Project eligible for the expenditure of Federal Funds thereon and eligible for present construction and the letting of a contract there for. Decription of Roads School Road, also known as FAU No. 5931 Commencing at the intersection of McDonald's Drive in the City of Hutchinson to the intersection of Lewis Avenue in Hutchinson being approximately 0.33 of a mile in length. The work will consist of grading, bituminous base, bituminous surfacing, curb and gutter and sidewalk. I, Frank G. Fleetham, Jr. being the City Clerk of and for the City of Hutchinson, Minnesota, do hereby certify that the above is a true and correct copy of a' resolution adopted by the City Council at a regular meeting held Frank G. Fleetham, Jr. City Clerk Date MINUTES REGULAR MEETING - HUTCHINSON PLANNING COMMISSION TUESDAY, OCTOBER 19, 1976 Being that there was not a quorum the Regular Planning Commission Meeting was not called to order. Those members present agreed to call a special meeting for Wednesday, October 20, 1976 at 12:00 noon and reschedule the Public Hearing for the Consideration of Amendment of Section 8.10 B, Planned Development District of the Zoning Ordinance for the next regular meeting on November 16, 1976. 10, MINUTES SPECIAL MEETING - HUTCHINSON PLANNING COMMISSION WEDNESDAY, OCTOBER 20, 1976 1. Chairman Tom Cone called the meeting to order at 12:15 P.M. Members present were: Marlin Torgerson, Ken Gruenhagen, Clint Tracy, in ' addition to Chairman Cone. Members absent were: Bruce Peterson, Thor Skeie, and Laurel Olson. Also present was Community Development Director Donald Pauley. 2. On motion by Clint Tracy and seconded by Marlin Torgerson, the minutes of the regular meeting on September 21, 1976 was unanimously approved. 3. Community Development Director Pauley gave an explanation of the Consideration of Amendment to Zoning Ordinance Section 10.02, Schedule of Required Off-Stree Parking & Loading Spaces -Table 1. General discussion occurred amoung members of the Commission regarding the possible problems and ramifications. Community Development Director Pauley stated that they would receive a memo from the staff containing more information along with the staff's recommenda- tinons. After further discussion, it was moved by Marlin Torgerson and seconded by Clint Tracy to set a Public Hearing for November 16, 1976 to consider this amendment to Zoning Ordinance. Motion carried unanimously. 4. Community Development Director Pauley gave an explanation of the Kleinkauf Addition Final Plat. After considerable discussion by the Planning commission members it was moved by Marlin Torgerson and seconded by Ken Gruenhagen to recommend approval of the final plat to the City Council. The motion carried unanimously. The Planning Commission also recommended that, in the future, owners of property adjacent to the City limits be encouraged to annex as soon as is convenient after the land is platted. 5. There being no further business to come before the Commission at this time, on motion by Clint Tracy, the meeting was declared adjourned by Chairman Cone at 12:31 P.M. MINUTES SPECIAL MEETING - HUTCHINSON PLANNING COMMISSION TUESDAY, NOVEMBER 11, 1976 1. Chairman Tom Cone called the meeting to order at 12:00 P.M. Members present were Clint Tracy, Bruce Peterson, Ken Gruenhagen in addition to Chairman Cone. Members absent were: Marlin Torgerson, Rev. Thor Skeie, Laurel Olson. Also present were Community Development Director Pauley and City Engineer Priebe. 2. Community Development Director Pauley reviewed the pre -application for a Land Use Planning Grant from the Minnesota State Planning Agency. A brief discussion of the pre -application took place. Clint Tracy made a motion to recommend approval of pre -application to'the City Council, and Ken Gruenhagen seconded the motion. Motion carried unanimously. 3. There being no further business to come before the Committee at this time the meeting was adjourned at 12:10 P.M. by Chairman Cone. MINUTES REGULAR MEETING - COMMUNITY DEVELOPMENT ADVISORY COMMITTEE THURSDAY, OCTOBER 21, 1976 1. CALL TO ORDER Chairman Paul Yancey called the meeting to order at 7:32 P.M. with the following members present: Phyllis Hegrenes, Reverend Walter Marth, Leslie Smith, Mildred Nelson and Bruce Peterson, in addition to Chairman Yancey. Members absent were: Garey Knudsen, Russ Mead, Thor Skeie, Harriet Emans, and Mrs. Earl Zimmerman. Also present were: Bob Otte, Executive Vice President Chamber of Commerce, Community Development Director Pauley and Homer Pittman, House Doctor. 2. MINUTES There being no additions or corrections, on motion by Phyllis Hegrenes, seconded by Leslie Smith, the minutes of the regular meeting on September 16, 1976 were unanimously approved. 3. DISCUSSION OF ORGANIZATIONAL FRAMEWORK Chairman Yancey stated the last meeting was too long and they would try to hold the next meetings to two hours. The next meetings would alternate between morning and evening meetings, with the next meeting on Thursday, November 4, 1976. Community Development Director Pauley stated that all but one of the Committee's recommendations were passed by the Council. The Council instructed Community Development Director Pauley that owners of property proposed to be acquired must be informed of and approve of this fact in order to obtain the City Council approval of the acquisition. Should the approval not be received, the City Council indicated that they would not approve the acquisition of the property. Committee member Bruce Peterson gave a brief summary of the Council's opinions and views. Community Development Director Pauley informed the members that there is a possibility to revise the program and they never actually committed themselves to acquisition of large sites. Chairman Yancey advised the Committee that he had selected Russ Meade as the chair- man of the property acquisition subcommittee. Chairman Yancey and Community Develop- ment Director Pauley explained the responsibilities of the subcommittee, in that they would become involved in the site selection. Mr. Pauley explained that he had asked HUD about extending the geographic boundaries for the Community Development Area. It was decided to have the committee drive around together and look at possible sites for acquisition. /d Advisory Committee minutes October 21, 1976 Page 2 He then reviewed the program, explained about the developers, rental rates, how the advisory committee was formed and what their purpose would be. Mr. Pauley went on to state that the Committee would be receiving budget and accounting reports. He drew an organizational chart to show the different committees and how they relate. Chairman Yancey asked for the Committee's recommendations as to a banker they would like to have as an ex officio member for the Housing Study. A motion was made by Bruce Peterson and seconded by Phyllis Hegrenes to ro-- commend the acceptance of Bob Otte as an ex officio member of the Housing Study to the Mayor. Chairman Yancey suggested Community Development Director Pauley ask a member from the Downtown Study Committee come to the Advisory Committee meeting as a representative. 4. PROGRESS REPORT FROM COMMUNITY DEVELOPMENT DIRECTOR Community Development Director Pauley reported that the Acquisition is at a dead stop right now, and that the Downtown Study was progressing very well. The Housing Study is distributing a questionaire to the employees at 3M, and the Committee will receive a copy of the results and a base map._ Mr. Pauley stated there will be heavy publicity on the Community Development Program Assistance through radio announcements, newspaper articles and brochures. Also there is a home repair workshop being set up on such things as carpentry, electrical work, plumbing, insulation, etc., starting in February and continue through March. Homer Pittman, the House Doctor, reported to the Committee that there are eight active grant applications at the present time. But that there were a few appli- cants not eligible too, and he explained the conditions of some of these houses. Mr. Pittman stated he felt things were going good and would pick up more as time goes on. Both the House Doctor and Community Development Director Pauley emphasized the necessity to spread the word and get the public informed on the program and the help available to them. 5. ADJOURNMENT There being no further business to come before the Advisory Committee, the meeting was declared adjourned by Chairman Yancey at 9:38 P.M. MINUTES Special Meeting Community Development Advisory Committee Thursday, November 4, 1976 1. The special meeting was called to order at 8:00 A.M. Members present were Bruce Peterson, Mildred Nelson, Reverend Thor Skeie, Mrs. EArl Zimmerman, Leslie Smith, Russ Mead, and Garey Knudsen. Members absent were Paul Yancey, Harriet Emans and Reverend Walter Marth. Also present were Bob Otte, Chamber of Commerce; Jean Lerberg, HRA representative, Community Development Director Don Pauley, and City Engineer Marlow Priebe. 2. The budget analysis was distributed and a brief explanation was given by Community Development Director Pauley. He then showed a filmstrip from the National League of Cities on the History and Philosophy of the Community ,Development Block Grant program. Mr. Pauley informed the committee members that they should begin thinking of the Grant application for next year, what the areas of need are, if they should recommend an application to City Coupcil and so forth. The Grants Committee recommended to the Advisory Committee that they go ahead on the emergency roof repair job. There being no objections to the bid set for the job, it was decided to recommend to the City Council the roof repair work for $225. Community Development Director Pauley reminded the members of the next Advisory Committee meeting on Thursday, November 18th at 7:30 P.M. Mr. Pauley gave a briefing on the present status of the acquisition phase and some new possible options or ideas. 3. There being no further business to come before the Committee at this time, the meeting concluded about 9:00 A.M. 7b BURNS MANOR MUNICIPAL NURSING HOLE Minutes - Oct. 1976 The Baird of Directors for Burns Manor Municipal Nursing Home met Oct. 19, 1976, at Burns Manor, 12:00 noon, Vice President Lucile Ulrich presiding in the absence of president, Heinz Frock. All other members were present. A motion by R. Westlund, seconded by H. Zeleny and carried, approved the minutes of the previous meeting. A motion by E. Miller, seconded by H. Jones and carried, approved the bills as presented, a copy of which is attached to the minutes on file and made a part thereof. A detailed six month financial report was given by W. Kurth, which was followed by questions, answers and discussion. The final rate received from State Department of Welfare was noted. On Oct. .5, 1976, Christ the King ALC gave a check in the amount of $119.00 to Burns Manor toward an air conditioning fund. It was the only monies received for that purpose. Since Burns Manor can not be air conditioned at this time, the administrator was instructed to write a letter to ALCW and offer to re- turn that amount. The blue prints of the ducts were sent to John Baker and until the correct linkage is installed the finall inspection of the system will be delayed, according to reports from Mrs. Geier. Honeywell has advised that the October Maintenance Classes have been cancelled, but that Ll,rns Manor will be inform if classes will be held in 1977. A motion H. Jones, seconded by R. Westlund and carried, resolved that a merit increase be effected in the amount of forty nine (49) cents per hour for an employee assuming the newly created position of Housekeeping supervisor, as of October 4, 1976. Approval was given to carpet the Dietary Office. A motion by L. Linder, seconded by E. Miller and carried, resolved= "That the City Council for the City of Hutchinson be advised that a tax levy for the operation of Burns Manor Municipal Nursing Home would not be needed for the forthcoming year. It was further resolved that the snow removal for Burns Manor Municipal Nursing Home should be carried out at the direction of the City of Hutchinson and the recipient billed accordingly. 7-- C . A motion by E. Miller, seconded by L. Linder and carried, amended the Personel Policies, Page 6, under holidays, second paragraph by striking same and suostituting: Fourth of July, Christmas and New Years Day, will be paid on the calendar holiday, of the respective dates. There being no further business a motion by R. Westlund, seconded by L. Linder and carried, adjourned the meeting, to reconvene Nov. 18, 1976, at the same time and place. ATTESTS Respectfully submitted, Mavis J. Geier, Secretary MINUTES SPECIAL MEETING - TRANSPORTATION BOARD FRIDAY, NOVEMBER 12, 1976 1. CALL TO ORDER Chairman Dan Huntwork called the meeting to order at 9:00 a.m. The follow- ing members attended: Emma Lake, Frances Gruhn, Ralph Westlund and Rick Johnson in addition to Dan Huntwork. Also present were: Administrative Assistant Fleetham, Mayor D. J. Black, Transportation Director Dorothy Braun, and Hazel Sitz. 2. RECOMMENDATIONS 1. RE: PURCHASE OF RADIO SYSTEM After discussion, it was moved by Emma Lake, seconded by Frances Gruhn, that the Transportation Board recommend to the City Council that bids not be let for the new radio system until there's been a meeting of all City Department Heads, Transportation Board Chairman Huntwork and anyone else with input on the matter to decide specifications for the radio system. Motion carried unanimously. 2. RE: BOARD DECISIONS REGARDING TRANSPORTATION SYSTEM After discussion, it was moved by Emma Lake, seconded by Rick Johnson, that the Transportation Board recommend to the City Council that significant decisions regarding the policies and operation of the transportation system not be made until the board has had time to consider them with the staff. Motion carried unanimously. 3. Chairman Huntwork will discuss the matter of bus modification of the second bus with the State and the bus company. The present bus on order does not seem to be the best vehicle for our system. 4. Chairman Huntwork questioned Administrative Assistant Fleetham about the subscription service. It was the consensus that we would discuss this aspect next Friday. Also see if the extension of the Transportation system will fit the alloted budget. 5. The next meeting is scheduled for Friday, November 19, 1976, at 4:30 P.M. 6. It was moved by Emma Lake, seconded by Frances Gruhn to adjourn the meeting at 10:45 a.m. Motion carried unanimously. I MINUTES TRANSPORTATION BOARD FRIDAY, NOVEMBER 19, 1976 The meeting was called to order by Chairman Huntwork at 4:30 P.M. Those in attendance were Chairman Huntwork, Carly Hoeft, Emma Lake, Rick Johnson, and Frances Gruhn. Also in attendance were Transportation Manager/Dispatcher Braun, Personnel Coordinator Sitz, and Administrative Assistant Fleetham. 1. It was moved by Emma Lake, seconded by Carly Hoeft, to approve the minutes of the October 22, 1976 meeting. The motion was unanimously approved. 2. It was moved by Emma Lake, seconded by Fran Gruhn, to approve the minutes of the November 12, 1976 meeting. The motion was unanimously approved. 3. Chairman Huntwork reported talking to Bob Rost of School Bus Sales who stated that our second bus is in Minneapolis. Rost gave us three options on the bus situation: a) Take as is b) Remove the "unboltable" portion of the wheelchair lift and have normal seating installed with a possible $1,100 credit c) Install left hand seats, install the clamp on the right side so there will be room for one wheel chair and a seating capacity for 13 passengers 4. RECOMMENDATION: RE Change in Second Bus It was moved by Fran Gruhn, seconded by Carly Hoeft, that the Transporta- tion Board recommend Option c) above to install clampable left hand seats and to install the wheel chair clamp on the right side to make a seating capacity for 13. Motion carried unanimously. Administrative Assistant Fleetham will check with the agency through the salesman regarding this matter. 5. Chairman Huntwork and Administrative Assistant Fleetham discussed the pros and cons of various radio systems. Administrative Assistant Fleetham ex- plained one system which would include all city business and transportation system business at a cost of $7,000. Chairman Huntwork discussed a smaller system designed only for the transportation system at $3,000. 6. RECOMMENDATION: RE Reaffirmation of Recommendation No. 1 to City Council After disrussic n, it was moved by Chairman Huntwork, seconded by Rick Johnson, that the Transportation Board reaffirm its first recommendation to the City Council that ill interested parties, i.e. City Department Heads, Transpor- tation Board Chairman Huntwork, and anyone else with input on this matter discuss the radio system, and that if an all -department VHF System be pur- chased, the amount charged to transit system not exceed the amount in the funding application. Transportation Board Minutes November 19, 1976 Further, if one channel does not work out, the City buy back the system and acquire an adequate radio for the transportation system. Motion carried unanimously. 7. Chairman Huntwork commended Administrative Assistant Fleetham and Transpor- tation Manager/Dispatcher Braun on the workability of the transportation system so far. 8. It was moved by Emma Lake, seconded by Fran Gruhn, to adjourn the meeting at 6:00 P.M. Motion carried unanimously. -2- of t11"Aizin'e1iotaa i'7Y1unici'aaftia?"s, A GUIDE FOR DETERMINING MILEAGE REIMBURSEUMT POLICIES tio 415c4.1 Revised, December, 1974 Contents Page Policy Considerations . . . . . . . . . .. . . . . . . . . . . . . 1 Ne^essary Calculations . . . . . . . . . . . . . . . . . . . . . 2 Public vs. Private Ownership . . . . . . . . . . . . . . . . . . 4 Appendix I - Fixed and Operating Cost Computation . . . . . . 4 Appendix II - Statutory Authorization for Payment of Mileage Allowances . . . . . . . . . . . . . . . . . . . . 6 Appendix III - Sample Resolution Authorizing Mileage Reimbursement or Payment in Lieu of Mileage . . . . . . . . . 6 Minnesota Statutes 15A.20 authorizes municipalities and other local governments to reim- burse their officers and employees for expenses incurred while using their personal auto- mobiles on official business. Although M.S. 15A.20, Subd. 1 establishes a maximum mile- age reimbursement of 15¢ per mile for municipal officers and employees, that subdivision is superseded by M.S._15A.20, Subd. 3 which allows a municipality to make any mileage allowances that the governing body may rescribe. There ore, a municipality may b ordinance establish an amount areater than 15 per mile by ordinance. Ops. Atty. Gen., 1 la -12, March 2, 1967 and 125A-31 of August 18, 1967. M.S. 15A.20, Subd. 3 provides: Except in the case of sheriffs or deputies whose mileage allowances are other- wise set by law, any city, borough, county, town, or school district may pay any officer or employee thereof as compensation or reimbursement for the use by such officer or employee of his own automobile in the performance of his offi- cial duties such mileage allowances as the governing body or town board may prescribe and may provide a monthly or periodic allowance in lieu of mileage; but no such allowances in lieu of mileage shall be paid to the members of such governing body or town board except as otherwise provided by special law or home rule charter. Therefore, local councils are authorized to establish, by appropriate action a figure other than 15¢ per mile for mileage reimbursement or they may authorize reimbursement on a basis other than mileage, such as a monthly or periodic payment in lieu of mile- age, It should be carefully noted that the statute does not authorize the council to fix payment in lieu of mileage for its own members. Thus, while a mileage rate varying from the 15¢ statutory figure may be applicable to council members, a monthly or periodic auto allowance may not. (If a home rule charter or special legislation act authorizes such payments, however, they may be made.) This law will probably result in many requests to local councils to review their mile- age rate policies. This memorandum has been prepared to outline factors which munici- palities may find useful in attempting to set a vehicle use and mileage reimbursement policy which is basically equitable to all using it% Appendix II contains the text of the mileage allowance statute. Appendix III contains a suggested resolution for utilizing the statute. We are indebted to the Association of Minnesota Counties for permission to use much of the following information, which was originally compiled in a guide prepared by them. Policy Considerations The purpose of a private auto mileage reimbursement policy is to compensate municipal officials and employees at an equitable rate when they are required to use their own automobiles on official business. The policy developed by the municipality should neither reward nor penalize the individual for using his private automobile, but should guarantee him just compensation. By this same analysis the policy determination of public ownership of vehicles should reflect concern of economy for the municipality and equity for the employee. Municipalities may select any of the following alternatives in establishing a mileage reimbursement policy: 1) take no action which thereby continues the maximum reimburse- ment rate at 15¢ per mile; 2) set the reimbursement rate above or below 15¢ per mile as the council may prescribe; 3) provide for a system of "in lieu of mileage" payments (except for council members); 4) determine a reimbursement policy which may involve refinements of ( 2 ) or (3 ) or a possible combination of both_ LEONARD H. LIESER, C.P.A. RICHARD D, THORSEN, C.P.A. ROBERT S. CAMPBELL, C.P.A. ANDREW A.HANSON, C.P.A. CHARLES L. ROLANDO,JR., C.P. A. ROBERT L, LIESER, C.P, A. FLOYD J. LEHNE, C.P.A, DUDLEY R. JOHNSTON,C.P.A. ANDERSON, LIESER & THORSEN CERTIFIED PUBLIC ACCOUNTANTS 1520 MIDWEST PLAZA BUILDING, 801 NICOLLET MALL MINNEAPOLIS, MINNESOTA 68402 (612) 338-4214 November 8, 1976 Mr. Frank Fleetham City Clerk -Treasurer City of Hutchinson Hutchinson, Minnesota 55350 Dear Frank: MEMBER OF THE AMERICAN GROUP OF C.P.A. FIRMS WITH OFFICES IN PRINCIPAL CITIES We wish to confirm our understanding of the nature and scope of our work for you. If you are in agreement with the nature and scope of our engagement as we understand it, please sign one copy of this letter and return it to us in the enclosed envelope. Our understanding of our assignment is as follows: 1. We shall examine your balance sheet at December 31, 1976, and the statements of income, retained earnings and changes in financial position for the nine months then ended, 2. We shall render our opinion on the fairness of these state- ments. We understand that you desire an unqualified opinion and will allow us to make such tests of the accounting records and other data as is necessary to permit us to render such an opinion. In the event our examination discloses deficiencies in the data which preclude the rendering of an unqualified opinion, we, of course, will be obliged to render either a qualified opinion, a negative opinion, or a denial of opinion, as appropriate. 3. Our services are not intended to uncover fraud, although its discovery may result. We will, of course, notify you if we find any evidence of fraud, 4. In the event circumstances disclosed by our audit call for a more detailed investigation than would be necessary under ordinary circumstances, we will notify you prior to proceeding with this work and will ask for your approval to undertake such work at a mutually acceptable fee rate, 5. We will furnish you with a list of data which will be helpful to us in completing the audit. Our work will be expedited and the cost of the audit will be minimized if you provide us with these items. Page two Mr. Frank Fleetham 6. We will provide you with the number of copies of the audit report that is mutually agreed upon. 7. Printers' proofs must be submitted to us for review if the reproduction or publication of the financial statements or any part of them is intended. 8. Although we will examine the financial statements for fairness, the representations contained therein are the primary respon— sibility of management. 9. We shall bill you monthly at our standard hourly rates as the engagement progresses. Sincerely, ANDERSON, LIESER & THORSEN Robere S. Campb 11, C.P.A. RSC/mr APPROVED: By LEONARD H. LIESER, C.P.A. RICHARD D. THORSEN, C.P.A. ROBERT S. CAMPBELL, C.P.A. ANDREW A.HANSON, C.P.A. CHARLES L. ROLANOO,JR..C.P. A. ROBERT L. LIESER, C.P.A. FLOYD J. LEHNE,C.P.A. DUDLEY R. JOHNSTON,C.P.A. ANDERSON, LIESER & THORSEN CERTIFIED PUBLIC ACCOUNTANTS 1520 MIDWEST PLAZA BUILDING, 801 NICOLLET MALL MINNEAPOLIS, MINNESOTA 55402 (612) 338-4214 November 11, 1976 Mr. Frank Fleetham City Clerk -Treasurer And Administrative Assistant City of Hutchinson Hutchinson, Minnesota 55350 RE: Dear Frank: Audit Fee Estimate Nine Months Ended December 31, 1976 MEMBER OF THE AMERICAN GROUP OF C•P.A. FIRMS WITH OFFICES IN PRINCIPAL CITIES As requested, we are submitting a fee estimate on the audit for the nine months ended December 31, 1976. The audit fee totaled $14,706, $13,244 and $14,022, respectively, for the three years ended March 31, 1976, 1975 and 1974. As can be imagined, it is difficult to predict with any degree of accuracy the number of audit hours which will be required due to the huge volume of transactions, bond issues, changing funds and, of course, differing internal accounting modifications and problems. we have experienced a seven percent rise in overall costs which includes raises to staff effective November 1, 1976. From our present assessment of the status of the City's records at the interim audit date, it would appear that considerable audit time may need to be spent on rectifying current accounting problems. In view of the above, we feel that a range of $14,400 to $15,700 would approximate audit costs for the nine months ended December 31, 1976. , It should be realized that a nine-month audit would not be less than a twelve-month audit as it calls for no less audit procedures, and sampling does not change appreciably. The change in year end presents, as a matter of fact, some additional problems, among which are the reconstitution of bond schedules and principal and interest requirements. Very truly yours, ANDERSON, LIESER & THORSEN R. S. Campbell, C.P.A. RSC/mr 9 - a,. f ITYOF Htt UTCHINSON c.�`Iif610P-�bfQ 55350 OFFIC AT 37 WASH�NGTC V AVENUE WEST M E M O R A N D U M DATE: November 17, 1976 TO: Mayor and City Council FROM: _ Don Pauley, Community Development Director SUBJECT: _ Annexation of Clifton Heights and adjacent commercial properties The Planning Commission at their meeting on November 16, 1976 reviewed and recommended approval of the petitions for annexation submitted by the Velvet Coach, Kable Furniture and Richard Larson Construction Company. In view of the fact that the 7 -HI Motel and Clifton Heights would be almost completely surrounded by City Limits after these annexations take place, it was also recommended by the Planning Commission to the City Council that the 7 -HI Motel and Clifton Heights be brought into the City by way of orderly annexation. To: The Honorable Council of the City of Hutchinson, Minnesota The undersigned do hereby respectfully petition the City Council of and for the City of Hutchinson to annex and incorporate within the boundaries of the City of Hutchinson that certain property located in McLeod County, State of Minnesota, and described as follows, to -wit: f� /4�7 ci v /_ T / Y /("I '�_ // Said above described property is unplatted and covers an area of .,e acres and the undersigned are ___% of the owners in number of said property. Said above described property abuts on the City of Hutchinson and attached herewith is a copy of a plat showing its location in respect to the City of Hutchinson. Three copies of said plat were attached to the copy of this petition filed with the Minnesota Municipal Commission. Copies of this petition, -.!s been filed frith the Minnesota Municipal Commission, the township of and the McLeod County Auditor on behalf of the McLeod County Board of Commissioners. Payment of the filing fee with the Minnesota Municipal Commission has been forwarded to said commission. The undersigned feel that the annexation of said property to the City of Hutchinson will be in the best interest of the City and of the property affected and said property is so conditioned as properly to be subjected to city government. This petition is submitted in compliance with the provisions of M.S.A. 414.033 Subdivision 5. Dated this , day of /6' c t. •-i Lggei -19 Z4 16 X31^ 1F�171,P1; RECEIVED LP BY.__-. .............. s, PETITIONER. - - PETITIONER - - - - - - -- PETITiiOAER - - ", - - - To: The Honorable Council of the City of Hutchinson, Minnesota The undersigned do hereby respectfully petition the City Council of and for the City of Hutchinson to annex and incorporate Athin the boundaries of the City of Hutchinson that certain property located in McLeod County, State of Minnesota, and described as follotrs, to -wit: THE WEST HALF OF THE FOLLOWING DESCRIBED TRACT, TO -WIT: Commencing at the "starting point" hereinafter described, viz., Beginning at a point 209 feet South of the Northwest corner of the South Half of the Southeast Quarter of Section 32, Township 117 North of Range 29 West; thence on a course of South 89 degrees 24 minutes East, 520 feet to a point known as the "starting point"; beginning at the "starting point" thence South 89 degrees 24 minutes East, 200 feet; thence South on a line parallel with the West line of the South Half of the Southeast Quarter of Section 32, Township 117, Range 29, a distance of 400 feet; thence North 89 degrees 24 minutes West, 200 feet; thence North on a line parallel with the West line of the South Half of the Southeast Quarter of Section 32, Township 117, Range 29 a distance of 400 feet to the "starting point". Said above described property is unplatted and covers an area of Qj _acres and the undersigned are 100 of the owners in number of said property. Said above described property abuts on the City of Hutchinson and attached herewith is a copy of a plat showing its location in respect to the City of Hutchinson. Three copies of said plat were attached to the copy of this petition filed with the Minnesota Municipal Commission. Copies of this petition have been filed with the Minnesota Municipal Commission, the township of Hutchinson, and the McLeod County Auditor on behalf of the McLeod County Board of Commissioners. Payment of the filing fee with the Minnesota Municipal Commission has been forwarded to said commission. The undersigned feel that the annexation of said property to the City of Hutchinson will be in the best interest of the City and of the property affected and said property is so conditioned as properly to be subjected to city government. This petition is submitted in compliance with the provisions of M.S.A. 414.033 Subdivision 5. Dated this 15th day of November 19 76. V4t TITIONER `------- -----------ION------ -------- — — — PETIT�OAER +► T — — — — To: The Honorable Council of the City of Hutchinson, Minnesota The undersigned do hereby respectfully petition the City Council of and for the City of Hutchinson to annex and incorporate within the boundaries of the City of Hutchinson that certain property located in McLeod County, State of Minnesota., and described as follows, to -wit: 'Y'-_?. o QL 3.) 11-7 Dc� A 92 sw 1/q :g F_ 8- yyq.©do 0 r I/L/ 4/D3.0 Said above described property is unplatted and covers an area of 3.59 acres and the undersigned are / o O % of the owners in number of said property. Said above described property abuts on the City of Hutchinson and attached herewith is a copy of a plat showing its location in respect to the City of Hutchinson. Three copies of said plat were attached to the copy of this petition filed with the Minnesota Municipal Commission. Copies of this petition have been filed irith the Minnesota Municipal Commission, the township of , and the McLeod County Auditor on behalf of the McLeod County Board of Commissioners. Payment of the filing fee idth the Minnesota Municipal Commission has been forwarded to said commission. The undersigned feel that the annexation of said property to the City of Hutchinson will be in the best interest of the City and of the property affected and said property is so conditioned as properly to be subjected to city government. This petition is submitted in compliance with the provisions of M.S.A. 414.033 Subdivision 5. Dated this g day of Nc,N-e.W.,G-e 19 Z(. �_ � �"_ 4 - -SZ PE 71 0 1 LPE 'INTI T= ER - - - PETITfOAER w - - - - - (612) 879-2311 V CITY OF HUTCHINSON 37 WASHINGTON AVENUE 1AIEST HUTCHINSON, MINN .55350 M E M O R A N D U M DATE: November 19, 1976 --------------- TO: City Council --------------------------------- FROM: City Engineer — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — -- SUBJECT: Annexation Requests -------------------------------- I have reviewed the recent annexation requests and recommend that an area bounded on the North by Highway No. 7, on the South by the Burlington Northern Railway & Luce Line Trail, on the West by the existing City Limits and on the East by a line approximately 550 Feet East of Clifton Heights Addition, be considered for one annexation procedure. A map for review will be submitted at the Council Meeting. Respectfully submitted, CITY OF HUTCHINSON //J t I :i t.' . �_ - L�� .; Marlow U. Priebe City Engineer ns r(612')* 879-2311 Y OF' 1 UTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: November 18, 1976 TO: City Council -------------------------------- FROM: City Engineer------------------------ SUBJECT: School Road -------------------------------- Attached is a project that should be completed in 1977 to complete all the underground construction prior to the surfacing work scheduled in 1978. Respectfully submitted, CITY OF HUTCHINSON Marlow V. Priebe City Engineer ns Attach: A CITY OF liL �i`t_� HINSON ; "5,50 OFFIG[ C• A: S: W • h 1*46 T"N %JLNUL- Wt bT ENGINEER'S REPORT DATE: November 15, 1976 TO: Mayor and Council FROM: City Engineer SUBJECT: School Road Gentlemen: Improvement Project I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on December 14, 1976 Proj ect 77-32 Sanitary Sewer Force Main and Water Main from Lewis Avenue to T.H. 7 Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest Assessable Cost City Cost TOTAL $ 48,400.00 4,840.00 4,840.00 -0- 4,840.00 $ 62,920.00 $ 16,710.00 46,210.00 TOTAL $ 62,920.00 Respectfullyubmitted, Marlow V. Priebe RESOLUTION NO. 5811 ORDERING PREPARATION OF REPORT ON 1977 IMPROVEMENTS WHEREAS, it is proposed to improve the following streets by construction of sanitary sewer force main and water main: STREET FROM TO School Road Lewis Avenue T.H. 7 and to assess the benefited property for all or a portion of the cost of the improvements, pursuant to Minn. Stats., Sec. 429.011 to 429.111 (Laws 1953, Ch. 39, as amended) NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvment, and the estimated cost of the improvement as recommended. Adopted by the City Council this 23rd day of November, 1976. D. J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk RESOLUTION NO. 5812 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON 1977 IMPROVEMENT PROJECT WHEREAS, pursuant to Resolution No. 5803, adopted by the Council on November 9, 1976, a report has been prepared by Marlow V. Priebe with reference to the improvement of sanitary sewer force main and water main and appurtenances on: PROJECT NO. STREET FROM TO 77-32 School Road Lewis Avenue T.H. 7 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such streets in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Sections 429.011 to 429.111 (Laws 1953, Chapter 398, as amended) as an estimated total cost of the improvement of $62,920.00. 2. A public hearing shall be held on such proposed improvement on the 14th day of December, 1976 in the Council Chambers of the City Hall at 8:00 P.M. and the clerk shall give mailed and published notices of such hearings and improvement as required by law. Adopted by the Council this 23rd day of November, 1976. D. J. Black Mayor ATTEST: Frank G. Fleetham, Jr. City Clerk FOR YOUR INrORMATION ITY�OF HUTCHINSON LM41 .SOLO 55350 A O FDIC AT 37 WASHINGTON AVENUE WEST M E M O R A N D U M DATE: November 18, 1976 — — — — — — — — — — — — — — TO: City Council &907��"e.;r�iebe,-------------------- FROM: City Engineer; Elden Willard, Building Official, a,— — — — — — — — — — — — — — — — — — — Don Pauley, Community Development Director SUBJECT: Construction of handicapped ram -Ds tQ iasgm=hof Qld Armory— — It has come to our attention that the Senior Citizens Club has approached Don Peterson Construction Company regarding the construction of a handicapped ramp to the basement of the Old Armory. Such a ramp would extend to the sidewalk in front of. the main entrance and would probably have to be curved in order to meet code requirements. Also, the ramp should be enclosed to prevent the possibility of accidents and simplify maintenance. In view of the fact that the City is having a Municipal Facilities Study performed to determine what the future needs of the City are in the area of municipal buildings, we would recommend that any decision regarding the construction of a ramp be delayed until the study is completed. At that time the City Council will have adopted a program for the renovation and/or expansion of present facilities or construction of new facilities and will be in a better position to evaluate the project presently being researched by the Senior Citizens Club. COOK41SSION DeuehopMENTNE: 612-235-8504 sixEOST REGION�� REGIONAL PLANNERS WILLMAR, MINNESOTA 56201 PHO 311 WEST 6TH STREET Paul Borene CITY AUDITORIUM EXECUTIVE DIRECTOR pick Carlstrom H. Eugene Hippo, AIP Cathy Petersen COMMISSION CHAIRMAN ne ThomP�^ Ernie Bullert Way November 19, 1976 1222124P5?s 02 �'� 10 1 1\n 6 8 L9� Hutchinson City Clerk Hutchinson, MN 55350 Dear Sir: I established house Review Procedure, In accordance with A-95 Clearing ication of intent to East Regional Development Comotifion and the Office o by the Six Management and Budget Circular A-95� a n for the purpose apply for state and/or federal assistance was submitted by of A-9 Review. to a copy of the applicant's notification RDClwilltaccept Enclosed is noted above. apply for state and/or ed rao�ntstonc the proposal sof this date. eith Ir positive or negativepostmarked within ten day Wr' n comments must be S n reh,& t 1 . P'kuU3orene- Regional Planner PB:ss Enclosure Clearinghouse N,ber: 49-77 q4- �.1Ck"'p LI,,,In' I,'' Irv. I SiX Developmen mmission Dorm i j Notification of It,t,�nt to Appiy for Federal and/or L *n9-77 _ State Assistance I Ap tic, .,t Project Title MN Housing Finance Agency (MHFA) Section 8 set asides for nousing projects in Fairfax, Glencoe, Hutchinson and Litchfield Applicait Agency Name W & G Enterprises, Fairfax; Glencoe Non-profit Housing, Glencoe; 1 Toni Costello, Hutchinson; Harry Jenson, Litchfield Applicant Address City Zip Code Contact Person Phone Extension Area Code Description of Program/Project, Purpose and Beneficiaries MHFA housing development financing and HUD Section 8 rent subsidies Fairfax --25 units for elderly Hutchinson --51 units for families Glencoe --40 units for elderly Litchfield --30 units for families Federal Funds Requested Minn. Funds Reguested I-gral Funds QLhpr Funds Total Funtis Grant Loan Grant Loan i x I I x Federal or State Program Name Federal Catalog No. HUD Section 3 P1HFA Apartment Development Agency Name Sub -Agency Name HUD MHFA Lead Agency) Type of Program Grantee Type Estimated Date of Submis- State Community sion of Formal Application X New City School Dist. (month -day -year) Continuing County Sponsored Org. Supplemental Interstate Special Unit _i Other (Specify) Private company �C DO NOT WRITE BELOW Date Received Date Receipt acknowledgedStaff Member Assigned 11-16-76 11-19-76 Paul 8orene *TO BE COMPLETED BY STAFF MEM. -BE * Affected Governmental Units or Agencies to be notified: Date Notified 1. Fairfax: Housing & Redevelopmeat.Author 11-19-76 11-19-76 Bird Island: 2. Glencoe: '� "11It]1-19-97 - - Hutchinson: Hutchinson: is 1111-19-76 3. u n u u �� 11-19-76 4. Sacred Heart___CitYCouncil 1110- 5. 11-19-7 Comments: *Regionally Significant "t. .t IAI�' COUNCIL MEETING General Fund N,Yember 23, 1976 Grace Sanstead election judge $ 38.00 Claire Patchin election judge 34.50 Fern Fitz cff election judge 32.00 Olga Kern election judge 36.50 Emma Lake election judge 36.00 Mildred Nelson election judge 37.00 Doris Daggett election judge 34.50 Lillias Gilhousen election judge 36.00 Pat Kuester election judge 34.50 Alice Madson election judge 34.50 Edna Rettig election judge 35.00 DeLaine Rolfe election judge 34.00 Norma D. Schepers election judge 33.00 Norma Totushek election judge 34.50 Margaret Sorenson election judge 34.00 Bernice Erickson election judge 31.00 Darlene Knigge election judge 31.50 Grace Kottke election judge 35.00 Sedona E. Miller election judge 31.00 Evelyn Odegaard election judge 36.00 Marilyn Schoffer election judge 34.50 Harriet White election judge 31.00 Lillian M. Jorgenson election judge 34.00 Hazel Sitz adm. asst. personnel coordinator 323.40 Lorna Kohn motor vehicle clerical 95.00 Wes Greve fire marshall 65.00 Steve Lueneburg park hours 80.50 Norman Wright park hours 363.00 Wm. Karl engineering hours 247.50 Dennis Gustafson transit dispatcher 149.50 Wnadel Warnke transit hours 76.25 Myron Johnson fire marshall hours 45.50 Velvet Coach meeting expense 7.05 Hutchinson Police Crime Scene Seminar 9.00 Coast to Coast supplies 51.86 Artsign paint 8.69 Business Furniture Inc. files 491.10 New Ulm Flight Service airport 280.00 Hazel Sitz meeting expenses 34.50 U.S. Leasing machine rental 250.15 Northwestern Bell police phone 269.82 Frank Fleetham mileage etc. 62.05 D.J.Black meeting expense 77.20 State Treasurer filing notary bond-Runke 10.00 State Treasurer filing notary bond -Swanson 10.00 State Treasurer filing notary bond-Tipka 10.00 McLeod Coop Power Assn. airport electric 89.32 Commissioner of Revenue cost of processing wage reports 22.25 Department of Highways supplies -map of Hutchinson 1.50 Dorothy Braun supplies for Transit system 4.40 Minn. -Wise. Truck lines freight 10.85 Grams Ins. Agency ins. on passenger bus 1119.68 Hutchinson Officials Assn. officiating at games 391.60 Crown Life Ins. Co. medical & disability ins. prem. 4044.82 Anne Stoeckman,Reg. of Deeds copies of sect. map 10.00 Hutch Utilities reimbursement on refund of dividend ch 958.25 Hutch Hospital reimbursement on refund of divident ch. 958.25 11 , Liauor Store Fund Commissioner of Taxation sales tax for October $2113.75 Minn. Wisc. Truck Lines freight 379.05 _2- liquor 1512.01 Burne Mannr Pursing Home reimbursement )Ti refund of ins. $ 848.75 Mary lwohig fur work in fall program 58.00 Judy Simony for work in tall program 52.00 Rod Keith intown mileage 44.05 Elden Willar3 intown mileage & convention 162.30 Jeff McKav "iRPA State Convention 78.50 D.J. Black meals 6.50 Donald Pauley mileage & meals 25.11 Gerald Fisher mileage & meals $12691.20 Water & Sewer Fund advertisements 105.63 Crown Life Ins. Co. medical & disability ins. $ 250.77 Commissioner of Revenue sales tax for October 798.07 Finley Mix meals 12.75 $ 1061.59 Bonds of 1976 Hutchinson Utilities street lighting project $4261.99 Atkinson Blacktop Inc. materials 148.95 $4410.94 Liauor Store Fund Commissioner of Taxation sales tax for October $2113.75 Minn. Wisc. Truck Lines freight 379.05 Ed Phillips & Sons liquor 1512.01 Old Peoria Co. Inc. liquor 1168.37 Griggs, Cooper & Co. liquor 4705.40 Distillers Distributing Co. liquor 1432.70 Famous Brands, Inc. liquor 145.19 Griggs, Cooper, & Co. Iiqour 1725.82 McKessson Liquor Co. liquor 203.03 Twin City Wine Co. liquor 453.33 Ed Phillips & Sons liquor 1137.30 Gerald Fisher mileage & meals 83.73 Hutchinson Leader advertisements 105.63 Nationwide Papers 107.91 City of Hutchinson assessments 3797.04 City of Hutchinson cigarette license 12.00 $19082.26 Off Street Parking Charles Bell salary 120.00 Harvey Daharsh salary 90.00 $210.00 How mph does NOW York Ti>1W Servlet HW much does R coot to qwn and operate an automobile? A study completed by two statisti- cians at the Department of Trans- portation in Washington, D.C. based on maintenance and other costs in suburban Baltimore, Md., Provides some information. The cost of running a new stand. ar&size car in 1978 that cost ;4,- 864 will W ;2,716, Laurence L Liston and Tony Aiken report in a booklet published by the depart- ment. The figure allows for ;1,- 215 in depreciation, which is al- ways greatest — about 24 per- cent — In the first year of a car's life. The total coat ggr mile in that first year is 18.73 cents. During its anticipated 10 -year, 100,000 -mile trip from assembly line to junkyard, a standard -size 1976 car's owning and operating costs — based on current prices FOR YOUR INFORMATION your car gra y. Goar) 11 int $17,878.A8 7.tk '� authors made their �..- MAI cost per mile was 15.8 cen ,The is TThe who trades in his or booklet' adds that it wIA cost 'the her 1��Y Yom` owntn' of a 1878 compaO X14,- her i t _ ' ,150a i>a depreciation 561.46 or 14.56 coats a mite adur- over a 10-year,perlod. its 10 -year Ufa: the owiditi of a .11 6 subcompact will pa ;12,- 688.85 or 12.64 cents a mile dur- ing the same period. During the 10 years, LIM= sand Aiken report, the owner of a standard -size car will pq $4,- 668.77 for 6,667 gallons or Vw- line, ;3,664 on maintenance and repairs, ;1,678 for insurance and ,209 for garaging, parking and tolls. The authors took 60.1 av cenliol� current of n. ey put Insurance on a new car at ;214 In the first year, sliding to ;140 for each of the last five years with the abandonment of collision coverage. Copies of the booklet are avail- able free from the Department of TragrtatIM, HP400 7th 5t., W#shtagton, D.C. , 2059p. TO CITY COUNCIL 11-23-76 November 1, 1976 FOR YOUR INFORMATION The Honorable Mayor and City Council Hutchinson, Minnesota Ladies and Gentlemen: I am herewith submitting my resignation from the Board of Commissioners of the Hutchinson Housing and Redevelopment Authority, effective immediately. It has been a great honor and pleasure for me to work with the City of Hutchinson on the Park Towers Apartment project. I thank you for the opportunity to have been a part of the progressiveness of our community which Park Towers epitomizes. You have all been very kind to me personally and I have enjoyed our association. I wish you continuing success in all your undertakings and look forward to being a close observer of your plans and activities on behalf of our citizens. Sincerely, Hazel Baseman November 16, 1976 FOR YOUR INFORMATION The library board met on.November 16, 1976, with the following member present:�,�G?�'`' S �&ytr !►tit z��J Albert Linde Kathy M c(iraw, Jay Alrick. The minutes of the previous meeting were read and approved. Circulation statistics for June, July, August, September and October were read and approved. Repairs made to building, such as furniture, drain, locks, air-conditioning and electrical failure were discussed. Sources of funds for library maintenance were discussed. There are state and federal funds available for historical buildings such as this is if the building is so classified. Mr. Pauley of the city spoke to the board on this subject. The library most likely will be classified as a histori- cal building by the state and possibly by the federal government. A motion was made by Jay Alrick that the meeting be adjourned. Motion carried. iL ­�r"M FTT-A TO CITY ( CIL 11-23-76 FOR YOUR INFORMATION 0 0