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cp01-23-1979 cHUTCH INSON CITY CALENDAR WEEK OF January 21 TO January 27 1979 WEDNESDAY SUNDAY . THURSDAY 8:00 A.M. - City Council Meets with Department Heads at City Hall MONDAY FRIDAY TUESDAY 7:30 P.M. - City Council Meets at City Hall SATURDAY AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 23, 1979 1. Call meeting to order - 7:30 P.M. ,/2. Invocation - Reverend Thoralf J. Skeie ✓3. Consideration of Minutes of Regular Meeting dated January 9, 1979 Action - Motion to approve - Motion to approve as amended 4. /Public Hearing - 8:00 P.M. t/(a) Presentation by Hubertus Sarrazin of Cable Communications Systems, Inc. ✓1. Name Change for Franchise ✓ 2. Rate Change ✓3. Update of Franchise Contract Action - Motion to close hearing X! 5. Communications, Requests and Petitions ,/(a) Consideration of Request for Reduced Trash and Refuse Rate by Robert Froemming Action - Motion to approve - Motion to reject ,/(b) Consideration of Request for Richard Nagy to Attend Waterworks Operators Seminar on January 25, 1979 Action - Motion to approve - Motion to reject ✓(c) Consideration of Request for Removing "No Parking" Signs and Relocating Hardee's Exit Sign on Highway 7 Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances /(a) Resolution No. 6271 - Resolution Authorizing Release of Securities to First National Bank of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt Council Agenda January 23, 1979 ✓(b) Resolution No. 6272 - Resolution Authorizing Release of Securities to First National Bank of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions �, ,,,Oa) Monthly Financial Report - December, 1978 "�I�/ Action - Order by Mayor received for filing ✓(b) Minutes of Downtown Development District Advisory Board dated January 5, 1979 Action - Order by Mayor received for filing ✓(c) Minutes of Burns Manor Municipal Nursing Home Board dated December 19, 1978 Action - Order by Mayor received for filing ,/(d) Minutes of Transportation Board dated January 10, 1979 Action - Order by Mayor received for filing A(e) Minutes of Hutchinson Planning Commission dated December 19, 1978 Action - Order by Mayor received for filing v(f) Building Official's 1978 Year -End Report Action - Order by Mayor received for filing 8. Unfinished Business None 9. New Business ✓(a) Consideration of Application for Snow Removal Permit by: 1. Kenneth Gruenhagen 2. Curtis Paulsen 3. Richard Waage Action - Motion to approve - Motion to reject -2- Council Agenda January 23, 1979 ./(b) Consideration of Request for Authorization of City Representative for Sewage Treatment Plant Grant Study Action - Motion to reject - Motion to authorize appointment and waive reading and adopt Resolution ✓(c) Consideration of Supplemental Agreement with Department of Natural Resources for Dutch Elm Disease Control Program Action - Motion to reject - Motion to enter into agreement 4d) Consideration of Maternity Leave of Absence for Patrice Vander Veen Action - Motion to approve - Motion to reject ✓(e) Consideration of Temporary Full -Time Secretary In Engineering Department Action - Motion to approve - Motion to reject f) Consideration of Request for Planned Unit Development submitted by DuMax, Inc. with unfavorable recommendation of Planning Commission Action - Motion to reject - Motion to approve �(g) Consideration of Request for Preliminary Plat for Proposed Shopping Mall, John McGill, Developers Diversified with favorable approval of Planning Com- mission contingent upon Items No. 12 and 14 in City Engineer's Memo dated January 15, 1979 Action - Motion to reject - Motion to approve with contingencies and waive reading and adopt Resolution ✓(h) Consideration of Request for Variance submitted by Rumaro Corp. (Tom Thumb Strip Center on Hwy. 7 West) with favorable recommendation of Planning Com- mission Action - Motion to reject - Motion to waive reading and adopt Resolution ,/(i) Consideration of Request for Rezoning Property Owned by the McLeod County Fair Board with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive first reading of Ordinance and set second reading for February 13, 1979 ,/(j) Consideration of Request to Vacate All Utility Easements In Rolling Oaks Third Addition with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive first reading of Ordinance and set second reading for February 13, 1979 -3- Council Agenda January 23, 1979 VW Consideration of Request to Open Restaurant with 3.2 Beer License (Rick Wagener and John Dressen) Action - 10. Miscellaneous' Aa) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations and Contract Payments ✓(a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment -4- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 23, 1979 5. Communications, Requests and Petitions ✓(d) Consideration of Request for Elden Willard to Attend Building Official's Workshop on January 31, 1979 Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances ✓(c) Resolution No. 6275 - Resolution Authorizing Release of Securities to First National Bank of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt ✓(d) Resolution No. 6276 - Resolution of Participation In Minnesota Cities,Week Action - Motion to reject - Motion to waive reading and adopt 9. New Business ✓(a) Consideration of Application for Snow Removal Permit by: (Continued) 4. Gilbert Lehman 5. Harvey Kadelbach Action - Motion to approve - Motion to reject ✓(1) Consideration of A. B. Dick Maintenance Agreement for Offset Machine Action - Motion to reject - Motion to enter into agreement Am) Consideration of Application for Permit to Hold Public Dance by Circle K of HAVTI for M.S. Dance -A -Thou on February 23-34, 1979 Action - Motion to reject - Motion to approve and issue permit 11. Claims, A propr ations and Contract Payments (a) Verified Claims 1.) Albrecht Oil Company Action - Motion to approve and authorize payment from appropriate funds MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 9, 1979 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M., with the following members present: Aldermen Westlund, Peterson, Gruenhagen, and Huntwork, in addition to Mayor Black. Absent: None. Also present were: Administrative Assistant Plotz and City Attorney Schantzen. 2. INVOCATION The invocation was delivered by the Reverend Thoralf J. Skeie of the Faith Lutheran Church. 3. MINUTES The minutes of theRegular Meeting.dited December 26, 1978 were approved as amended upon motion by Alderman Peterson, seconded by Alderman Gruenhagen, and unanimously carried. 4. PUBLIC HEARING None S. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR LEAVE OF ABSENCE BY LARRY KARG A leave of absence for nine days from January 22, 1979 through February 2, 1979 has been requested by Larry Karg for a vacation. After discussion, it was moved by Alderman Westlund to approve the request for a leave of absence. Seconded by Alderman Peterson, the motion unani- mously -carried. (b) CONSIDERATION OF REQUEST BY ELKS LODGE #2427 TO USE WATER TRUCK The Hutchinson Elks Lodge #2427 will be sponsoring the 11th Annual Snow- mobile Race on February 17-18, 1979 at the McLeod County Fairgrounds. At that time they would like to use the City's water truck. Also, they request that the City haul snow, if necessary, to the track. After discussion, Alderman Peterson moved to approve the request for use of the water truck, as well as hauling snow as needed. The motion was seconded by Alderman Westlund and unanimously carried. 30 Council Minutes January 9, 1979 (c) CONSIDERATION OF REQUEST FOR FIVE POLICE OFFICERS TO ATTEND "RESPONDING TO DOMESTICS" WORKSHOP ON JANUARY 11, 1979 Following discussion, Alderman Huntwork made the motion to approve the re- quest for five police officers to attend "Responding to Domestics" Workshop. Seconded by Alderman Gruenhagen, the motion unanimously carried. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 17/78 - ORDINANCE AMENDING SECTION 560 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED WATERWORKS AND SEWER DEPARTMENT - RATES AND CHARGES After discussion, the motion was made by Alderman Westlund, seconded by Alder- man Huntwork, and unanimously carried, to waive the second reading of Ordi- nance and adopt Ordinance No. 572 entitled Ordinance Amending Section 560 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Waterworks and Sewer Department - Rates and Charges. (b) ORDINANCE NO. 18/78 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP After discussion, Alderman Huntwork made the motion to waive the second read- ing and adopt Ordinance No. 573 entitled An Ordinance Amending Ordinance'No. 464 Concerning Zoning Regulations in the City of Hutchinson and the Official Zoning Map. Seconded by Alderman Gruenhagen, the motion unanimously carried. (c) RESOLUTION NO. 6258 - DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS After discussion, Alderman Westlund moved to waive reading and adopt Resolu- tion No. 6258 entitled Designation of Depositories of City Funds In Commer- cial Banks. The motion was seconded by Alderman Peterson and unanimously carried. (d) RESOLUTION NO. 6259 - DESIGNATION OF DEPOSITORY OF CITY FUNDS - FEDERAL SAVINGS AND LOAN ASSOCIATIONS Mayor Black commented that up until the last session of Legislature, cities were limited as to how much money could be invested with a loan association. Following discussion, it was moved by Alderman Westlund, seconded by Alder- man Huntwork, and unanimously carried, to waive reading and adopt Resolution No. 6259 entitled Designation of Depository of City Funds - Federal Savings and Loan Associations. -2- Council Minutes January 9, 1979 (e) RESOLUTION NO. 6260 - DESIGNATING OFFICIAL NEWSPAPER Following discussion, Alderman Peterson made the motion to waive reading and adopt Resolution No. 6260 entitled Designating Official Newspaper. Seconded by Alderman Gruenhagen, the motion unanimously carried. (f) RESOLUTION NO. 6261 _ APPOINTING CITY OFFICERS FOR 1979 Mayor Black read the Resolution of appointment of City Officers for the year of 1979. It was moved by Alderman Westlund to adopt Resolution No. 6261 entitled Ap- pointing City Officers for 1979, seconded by Alderman Huntwork, and unanimously carried. (g) RESOLUTION NO. 6262 - APPOINTING LEGAL COUNSEL After discussion, the motion was made by Alderman Gruenhagen to waive reading and adopt Resolution No. 6262 entitled Appointing Legal Counsel. The motion was seconded by Alderman Huntwork and unanimously carried. (h) RESOLUTION NO. 6263 - ENTERING AGREEMENT WITH CROW RIVER REGIONAL LIBRARY FOR CALENDAR YEAR 1979 After discussion, Alderman Huntwork moved to waive reading and adopt Resolu- tion No. 6263 entitled Entering Agreement with Crow River Regional Library for Calendar Year 1979. The motion was seconded by Alderman Gruenhagen and unanimously carried. (i) RESOLUTION NO. 6264 - AGREEMENT WITH THE SALES TRANSPORTATION DEPARTMENT TO PROVIDE ENGINEERING AND TECHNICAL SERVICES Following discussion, it was moved by Alderman Peterson, seconded by Alderman Gruenhagen and unanimously carried, to waive reading and adopt Resolution No. 6264 entitled Agreement with the Sales Transportation Department to Provide Engineering and Technical Services. (j) RESOLUTION NO. 6265 - MINNESOTA DEPARTMENT OF TRANSPORTATION AGENCY AGREEMENT After discussion, Alderman Gruenhagen made the motion to waive reading and adopt Resolution No. 6265 entitled Minnesota Department of Transportation Agency Agreement. Seconded by Alderman Huntwork, the motion unanimously car- ried. I'm Council Minutes January 9, 1979 (k) RESOLUTION NO. 6267 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK & TRUST CO. OF HUTCHINSON, MINNESOTA After discussion, the motion was made by Alderman Westlund, seconded by Alderman Peterson and unanimously carried, to waive reading and adopt Resolu- tion No. 62.67 entitled Resolution Approving Securities for Collateral from L'Itizens'tank '& Trust Co." of Hutchinson,'Minnesota. (1) _RESOLUTION NO. 6268 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK & TRUST CO. OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSON UTILITIES,COMMISSION Following discussion, it was moved by Alderman Peterson to waive reading and adopt Resolstion No. 6268 entitled Resolution Approving Securities for Col- lateral from Citizens Bank & Trust Co. of Hutchinson As Sponsoring Agency of the Hutchinson Utilities Commission. Seconded by Alderman Westlund, the mo- tion unanimously carried. (m) RESOLUTION NO. 6269 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA After discussion, Alderman Gruenhagen made the motion to waive reading and adopt Resolution No. 6269 entitled Resolution Approving Securities for Col- lateral: from First National Bank of Hutchinson, Minnesota. The motion was seconded by Alderman Peterson and unanimously carried. (n) RESOLUTION NO. 6270 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST NATIONAL BANK OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSON UTILITIES COMMISSION Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Gruenhagen and unanimously carried, to waive reading and adopt Reso- lution No. 6270 entitled Resolution Approving Securities for Collateral from First National Bank of Hutchinson As Sponsoring Agency of the Hutchinson Util- ities Commission. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MINUTES OF HUTCHINSON CIVIC ARENA BOARD DATED DECEMBER 20, 1978 There being -no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (b) BUILDING OFFICIAL'S MONTHLY REPORT - DECEMBER, 1978 There being no discussion, the report was ordered by the Mayor to be received for filing. -4- Council Minutes January 9, 1979 (c) MINUTES OF DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD DATED DECEMBER 28, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF "SENIORS ACTIVITY CENTER" ADVISORY BOARD DATED JANUARY 2, 1979 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF RECOMMENDED BID FOR RADIO CONSOLE AND MOBILE RADIOS (DEFERRED DECEMBER 26, 1978) Chief of Police O'Borsky informed the Council that only one bid had been re- ceived for the radio console and mobile radios, namely from Motorola in the amount of $43,447.00. This equipment is unique and not commonly manufactured. The console offers wide capabilities that will handle the Police, Fire, Civil Defense and City communications needs. The Council was also informed in a memorandum from City Accountant Merrill that the Motorola equipment could be purchased through Gelco Equipment Leas- ing Co. on a lease/purchase arrangement of $11,670.00 for a five-year lease/ purchase annual cost or $58,350.00 for a total five-year cost. The agreement would allow for an early buy-out at any time, should the City wish this option. Following discussion, Alderman Westlund made the motion to accept Motorola's bid and Gelco Equipment Leasing Co.'s five-year lease/purchase arrangement as above. Seconded by Alderman Gruenhagen, the motion unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS A copy of the letter mailed to all delinquent account holders was read by Mayor Black. He then inquired if anyone was present who wished to be heard regarding his/her account. No one responded. It was moved by Alderman Westlund to discontinue service on January 15, 1979 for the following accounts if not paid by that date: 4-0265-0-00, 4-0580-2-00, 4-0850-8-00, 11-0215-0-00, 11-0250-2-00, 12-0170-0-00, 13-0535-2-000, and 15-0655-1-00. Seconded by Alderman Peterson, the motion unanimously carried. -5- Council Minutes January 9, 1979 (b) CONSIDERATION OF LEASE AGREEMENT FOR CIVIC ARENA BETWEEN HUTCHINSON SCHOOL DISTRICT AND CITY Administrative Assistant Plotz reported on the status of the lease agreement for the Civic Arena between Hutchinson School District and the City. He pre- sented a copy of an agreement which had developed from a meeting with the School Board before Christmas. He further reported that a new insurance quo- tation had been received from Madsen Insurance Agency, and they had coded the Civic Arena under a wrong classification so it will now have cheaper rates as an "auditorium." The school will, therefore, pay $172.48 for bodily injury and property damage insurance. It was further recommended by Administrative Assistant Plotz that the school be reimbursed for the over -charge on insurance yea for last year's contract -since the agreement was for actual cost. yANe Following discussion, Alderman Westlund made the motion to reimburse the school in the amount of $861.54 for insurance over -charge in 1978 and to eater into an agreement between the Hutchinson School District and City for the Civic Arena. Seconded by Alderman Huntwork, the motion unanimously carried. (c) CONSIDERATION OF COMPREHENSIVE PLAN REPORT FOR HUTCHINSON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Mr. Westly Hendrickson of T.K.D.A. appeared before the Council and presented background on the Comprehensive Plan. He pointed out that the Plan gives a general view of what the City should be in the years ahead, and it should be reviewed annually. On October 17, 1978 the Planning Commission held a public hearing on the Comprehensive Plan, and the 6-E Regional Development Commission has also given it approval. The Plan is, therefore, ready for Council adop- tion. After considerable discussion, it was moved by Alderman Westlund to waive reading and adopt Resolution No. 6266 entitled Resolution Adopting Compre- hensive Plan. The motion was seconded by Alderman Gruenhagen and unanimously carried. (d) PRESENTATION BY BUILDING COMMITTEE FOR FIRE DEPARTMENT REGARDING NEW LOCATION FOR FIRE STATION Fire Department representatives expressed to the Council the need for a larger facility to house the fire station. Fire Chief Schlueter inquired about the status of the downtown development and the proposed site for a government com- plex. He also wanted to know if the Fire Department could work with an archi- tect to start planning a building for some future development. Mayor Black responded that the Council is committed to the total concept of the downtown plan. They recognize the needs of the Fire Department, but due to unforeseen delays and problems, plans are progressing slower than antici- pated. The City is unable to purchase any property until the plan is more certain. Some alternate sites are being considered for the government complex, -6- 0 Council Minutes January 9, 1979 but nothing definite can be determined until the future of the downtown plan is known. Mayor Black discouraged the Fire Department from working with an architect at this time until a definite site is determined. He did, however, grant them permission to conduct an informal site study without contacting any property owners. He further pointed out that timing is the important factor involved, and the fire hall project will have top priority once -the downtown development plan is settled. (e) CONSIDERATION OF RECOMMENDATION OF DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD FOR COMMERCIAL DEVELOPMENT EAST OF MAIN STREET (ALTERNATIVE C-1) The Downtown Development District Advisory Board recommended to the Council Plan C-1 for the downtown development concept which would be located on the east side of Main Street South, starting at Main Street South with the S&L and Carney buildings, include the entire half -block facing Hassan Street South, include the entire block to the east and the block north of that block and east of Library Square. Consultant Clarence Simonowicz of C.R.S. Associates is in the process of preparing financial data on this new plan. After considerable deliberation, it was moved by Alderman Westlund that with the recommendation of the Downtown Development District Advisory Board, to approve the Plan C-1 concept for commercial development east of Main Street South, contingent upon a favorable cost analysis from the Consultant. The motion was seconded by Alderman Gruenhagen, and unanimously carried. (f) CONSIDERATION OF REQUEST BY HUTCHINSON COMMUNITY HOSPITAL TO APPROVE X-RAY FILING SYSTEM The Hutchinson Community Hospital requests permission from the Council to purchase an x-ray filing system called the Space Saver Mobile Storage System from Wall & Wall Inc. in the amount of $9,662.50. Following discussion, Alderman Gruenhagen made the motion to accept the recom- mendation above stated and approve the purchase of an x-ray filing system. Seconded by Alderman Peterson, the motion unanimously carried. (g) CONSIDERATION OF DELINQUENT WATER METER PAYMENTS City Accountant Merrill presented a list of 25 delinquent accounts for outside meter reader devices, some of which are over a year old. It was suggested that the people involved be billed one more time with a notice that the matter would go to conciliation court for action if not paid promptly. Authorization was requested to handle the delinquent accounts in this manner. After discussion, the motion was made by Alderman Westlund, seconded by Alder- man Peterson and unanimously carried, to authorize collection of the accounts. -7- Council Minutes January 9, 1979 (h) CONSIDERATION OF APPLICATION FOR CIGARETTE LICENSE BY KENTUCKY FRIED CHICKEN Following discussion, it was moved by Alderman Peterson, seconded by Alder- man Westlund and unanimously carried, to approve the application and issue a cigarette license to the Kentucky Fried Chicken. (i) CONSIDERATION OF PART-TIME DISPATCHERS FOR POLICE DEPARTMENT Police Chief O'Borsky recommended hiring John D. Hilker and Kevin N. Rieland as part-time dispatchers for the Police Department. After discussion, the motion was made by Alderman Westlund to approve the employment of the two above-named part-time dispatchers for the Police De- partment. Seconded by Alderman Huntwork, the motion unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported that representatives from the selec- tion committee of the State Horticultural Society will be visiting Hutchinson, who is one of nine finalists for the State Garden City Project Grant, on Fri- day to tour the City. The Chamber of Commerce, Garden Club, City staff, And Jerry Brown have worked together to comprise a slide presentation on the City. I Mr. Plotz commented that Clarence Simonowicz of C.R.S. Associates is working on a report regarding tax increment bonds for the downtown development p14n. The West River Park Grant for the City of Hutchinson is being reconsidered by the State Planning Agency. Several of the communities awarded the grant have not been able to provide the required matching funds. For some time reservations for the Old Armory facilities were being handled through City Hall. The Recreation Director has implemented a reservation system for both the Old Armory and other park facilities, using the adopted policy and guidelines on use of facilities. Mr. Plotz made mention that the 6-E Regional Planning office has sent him copies of recently completed reports which are available in his office. (b) COMMUNICATIONS FROM THE MAYOR Mayor Black mentioned the Coalition of Outstate Cities meeting to be held in Albert Lea. Both he and Administrative Assistant Plotz plan to attend. Inasmuch as there is a vacancy on the Police Civil Service Commission, Mayor Black appointed Joseph C. Dansereau to replace the late James McKenna, with Council ratification. so Council Minutes January 9, 1979 It was moved by Alderman Westlund to ratify the appointment of Joseph C. Dansereau to the Police Civil Service Commission. Seconded by Alderman Huntwork, the motion unanimously carried. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Westlund, seconded by Alderman Peterson and unani- mously carried, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT nl� There being no further business to come before the Council, the meeting was ad- journed at 9:30 P.M. upon motion by Alderman Westlund, seconded by Alderman Peter- son, and unanimously carried. -9- PUBLISHED IN THE HUTCHINSON LEADER FRIDAY, DECEMBER 29, 1978 Public Noticm YOUR RIGHT TO KNOW ' AND BE INFORMED OF THE FUNCT/•ONS OF, YOUR GOVERNMENT ARE EM- SODICD IN PUBLIC NOTICES In that sell -government charges all Citizens M be informed. thes newspaper urges everyr ifiaen to read and study these notices. we strongly advise those citizens see one further information to exercise their right to access to Public records and public meetings. � . CAKE TV NOTICE: I Cable CommlRdca"" system. Inc•. of Netter. Minn.. owner and operator of the Hlrtclhson able system, will be ask- ing the ihRchihson City Couhc to allow It to transfer the franchise of the Hutchinson cable system to a newly formed wholly owned subsidiary, North American Com-munications Corp, Inc. ' This twllsfer will In no way 4wo the j operation of the Nutclihsan cable system. . Any person who wishes may appear. = before the Huta son City Cound on this matter on Tuesday, January 23.1979, at h &00 pm. 102.104 AFFIDAVIT AM OVER 65 YEARS OF AGE,. AND MY INCOME ISS LESS THAN $2,200 PER YEAR. THE STANDARD CHARGE OF $3.75 FOR TRASH AND REFUSE. SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.00. lye TO: WATER DEPARTMENT TREET ADDRESSu' FFICE USE ONLY SIGNATURE S FOR O Date Account Number Data Change TO: CITY COUNCIL Council Action: Approved DATE Disapproved J-- ef, (612) 879-2311 '"/TY OF HUTCHINSON WASHINGTON AVENUE WEST FCHINSON, MINN. 55350 MEMO January 16, 1979 TO: . City Council FROM: Director of Public Works SUBJECT: Waterworks Operators Seminar I recommend Richard Nagy attend the above -referenced seminar to be held January 25th, at St. Peter. The registration cost is $10.00. Attendance to this seminar has been budgeted. Sincerely, CITY OF HUTCHINSON A4doze,121. P-11� Marlow V. Priebe Director of Public Works 0 X67 89101, Jk� .979 Cl) VfMD COO SSd DATE: January 17, 1979 POLICE DEPARTMENT MEMORANDUM TO: Mayor D.J. Black FROM: Dean M. O'Borsky SUBJECT: Request to Remove Parking Signs This is in response to a letter written January 8, 1979 by Mrs. Darrel Strand of 68 4th Ave. NW, Hutchinson. Mrs. Strand requests that the no parking signs on 4th Ave. NW between Hardee's and Main Street be removed. She cites the reasons as creating a problem in winter for shoveling snow from their driveway because they may not park on the street and also inconveniences them when they have company. The second request was to move the exit sign from Hardee's further back from the highway so that they could see to back out of their driveway. She further complained that trucks are from time to time parked illegally on the high- way. In response to these continents I have personally reviewed the area and in my opinion the Hardee's sign is not impedience to good viewing if a driver exercises caution. The pile of snow between the Strand's driveway and Hardee's exit is in my opinion of greater impedience to good view than the sign itself. In my opinion I it would be inadvisable to remove the no parking signs from Highway 7, between the exit and Main Street, because the removal would cause a greater traffic hazard by narrowing the roadway and causing greater visibility problems for persons who are attempting to exit driveways near that location. In addition this would cause the trucks which are already illegally parked there to park with even greater frequency. I've attempted on'several occasions to contact the Strand's during the day, however, I have not been successful. However, I will continue to try and at that time suggest that should they continue to have inconvenience by not being able to park on Highway 7 that they contact the management of Hardee's and request that they be allowed to park in their parking area or to have guests to park there while visiting the Strands. I would also like to suggest that should trucks or other vehicles be illegally parked in violation of the no parking signs that the Strands call us when they observe this condition and we will issue citations to those illegally parked vehicles. f (612) 879-2311 C/TY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO January 22, 1979 TO: Mayor and City Council FROM: Elden Willard - Building Official SUBJECT: Minnesota Energy Code Workshop I request permission to attend a workshop for Building Officials at Granite Falls Country Club on January 31, 1979 from 9 A.M. to 4 P.M. Registration fee of $10.00 includes morning coffee and rolls and noon meal. This is a budgeted expense. Sincerely, CITY OF HUTCHINSON A Elden Willard Building Official 0 attachment GRANITE FALLS W& 0CA110'i,'1 L iLITE lh hwPy 212 Vest GRANITE FALLS. bIINNESOTA 56241 Telephone (612) 564-4511 Elroy Burgeson J. ',n Hendricks Director Student Personnel Services MINNESOTA ENERGY CODE WORKSHOP Wendell Howard Marlin Wachoiz Associate Director Adult Educauoa Granite Falls Country Club Wednesday, January,31, 1979 9:00 a.m. - 4:00 p.m. This workshop is designed for building officials, inspectors, contractors, and suppliers. The workshop will cover the heat -loss and heat gain calculations for small commercial and residential buildings as they relate to the Minnesota Energy Code. Topics will include energy basics and terminology, insulation, lighting, heating, ventilating, and air conditioning calculations. Time will be allowed near the end of the workshop for organizing an association of building officials in Southwest Minnesota. INSTRUCTOR: John Knutson FEE: $10 (includes morning coffee and rolls and noon meal) REGISTRATION: 8:30 - 9:00 a.m. Please pre -register by returning the worm below with your check by January 29 to: Marlin Wacholz, Adult Director Granite Falls AVTI Granite Falls, 124 56241 ------------------------------------------------------------------------------------------ ENERGY CODE WORKSHOP FOR BUILDING OFFICIALS January 31, 1979 Name Address Phone r le Al 7,2 Se>>, MI -4-71 RESOLUTION NO. 6271 RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA WHEREAS, the First National Bank of Hutchinson, a duly designated depository of the City, has requested the release of the following securities: PLEDGE AGREEMENT NO. 5893 Tweleve Federal Land Banks 7.10% 1-22-79 $200,000.00 which have heretofore been pledged as collateral security for the account of the City with such depository, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the City Treasurer is hereby authorized to release and return to said depository the securities requested by the First National Bank of Hutchinson, Minnesota. Adopted by the City Council this 23rd day of January, 1979. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk 4- a/ 1 RESOLUTION NO. 6272 RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA WHEREAS, the First National Bank of Hutchinson, a duly designated depository of the City, has requested the release of the following securities: PLEDGE AGREEMENT NO. 16159 Village of Baudette, MN Improvement Bond of 1967 4.40% 1-1-79 $10,000.00 which have heretofore been pledged as collateral security for the account of the City with such depository, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the City Treasurer is hereby authorized to release and return to said depository the securities requested by the First National Bank of Hutchinson, Minnesota. Adopted by the City Council this 23rd day of January, 1979. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk 6_g RESOLUTION NO. 6275 RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA WHEREAS, the First National Bank of Hutchinson, a duly designated depository of the City, has requested the release of the following securities: PLEDGE AGREEMENT Owatonna, MN ISD 759 2.50% 2-1-79 $5,000.00 which has heretofore been pledged as collateral security for the account of the City with such depository, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the City Treasurer is hereby authorized to release and return to said depository the securities requested by the First National Bank of Hutchinson, Minnesota. Adopted by the City Council this 23rd day of January, 1979. ATTEST: Gary D. Plotz City Clerk D. J. Black Mayor I I �E�� ! tkE! IEri ill F1 11 UJ11 ieegue of min,1esore cities January 15, 1979 TO: Mayors, Members of the Councils, and Clerks: Governor Albert H. Quie has agreed to issue an official proclamation designating the week of February 26 - March 2 as Minnesota Cities Week. This will allow cities the opportunity to high- light city services in concert with hundreds of other cities throughout the State of Minnesota. The entire week will offer a variety of opportunities for your participation locally, so that you can select the options that seem to best fit your community. One purpose of this letter is to ask you to adopt the enclosed resolution of participation, and to return it to the League and to the Governor. If we can get this kind of official participation from cities in every part of Minnesota, it will help to underline the importance of the week. We would like to be able to say publicly that cities from Ada through Zumbrota are officially participat- ing in Minnesota Cities Week, but we can only do that if you pass this resolution at the next possible council meeting. The Board of Directors of the League has selected a slogan for the week. It's ------ Cities — Where the People Are! We plan to have a campaign kit designed around this slogan and hope to have samples in your hands at the beginning of February. The League will also provide suggestions for a number of activities that cities can undertake on their own. Finally, we will contact the news media, so that we can coordinate the publicity here with the League's Legislative Conference, which will be held Wednesday, March 1. The Board feels that Minnesota Cities Week offers a good opportunity not only to illustrate the diversity and vitality of cities, but to make cities more visible during this very important legisla- tive session. They would certainly urge your participation, via the enclosed resolution, and in any other way that you deem appropriate either now, or after plans for the week are more developed. In the meantime, if you have any ideas that should be considered, or any comments, please let me know. Si cerely, r ld Donald A. Slater Executive Director DAS:glb Enclosure ti i 3� J',_j hanover building, 460 cedar street, saint Paul, minnesota 551 01 [6121222-2L`, 1 RESOLUTION NO. 6276 Model City Government Week Resolution (Adapt as seems appropriate) City of Hutchinson McLeod County, Minnesota RESOLUTION OF PARTICIPATION IN MINNESOTA CITIES WEEK WHEREAS, February 26 through March 2 has been proclaimed as Minnesota Cities Week by the Governor of the State of Minnesota; and WHEREAS, city governments offer the best opportunity for most Minnesota citizens to take an active part in the political processes which so profoundly influence their lives; and WHEREAS, the recognition of the significance of city government by designation of a city government week will provide an opportunity to promote even greater citizen understanding and involvement; and WHEREAS, designation of a special week for recognition of city government will provide opportuni- ties for greater understanding of the role of cities in relation -to other units of local, regional and state government by governmental officers and employees; NOW THEREFORE IT IS HEREBY RESOLVED, that the city council of Hutchinson offici- ally recognizes Minnesota Cities Week and commits this city to such promotional and other city week activities as the council shall herewith and hereafter direct. BE IT FURTHER DIRECTED, that copies of this resolution be provided to Governor Albert H. Quie, the League of Minnesota Cities and the official newspaper as well as other local news media. Adopted by the city council of the City of Hutchinson this 23rd date of . January 1979. Attest City Clerk Mayor MINUTES DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD Friday, January 5, 1979 The meeting was called to order by Chairman Skip Quade at 12:05 P.M. with the following members present: Don Abbott, Jay Alrick, Don Glas, Dennis Hukriede, Tom O'Connell, Becky Piehl, Steve Richards, Tom Savage, Robert Stearns, Marlin Torgerson, Ralph West- lund and Chairman Skip Quade. Also present were ex -officio members Mayor Black, Jean Lerberg, Consultant Clarence Simonowicz, Administrative Assistant Plotz and City Engi- neer Marlow Priebe. The minutes of the meetings of Tuesday, December 21, 1978 and Thursday, December 28, 1978 were unanimously approved on motion by Marlin Torgerson and seconded by Bob Stearns. Chairman Quade opened the meeting by explaining a decision should be made between the plans A and D for the Downtown Development site. Tom O'Connell questioned site A because of a parking problem. More property would be needed to support the 4-1 ratio of parking and also he questioned whether this plan would support 66,000 square feet suggested. He also stated that plan D infringes on the future high rise property. He then went on to suggest taking out the S & L build- ing, Masonic Temple Building and going back to south Jefferson for a new site with the possibility of using the present National Foods store building. Tom O'Connell also stated the problems with site A were expansion, parking probably getting congested and also the land was not level so retaining walls would probably be necessary. Chairman Quade asked the committees feelings. Dennis Hukriede asked to brought up to date so Chairman Quade explained that their had been four original options, A,B,C, and D. Plans B and C were both unacceptable because of the high cost. This left only plans A and D acceptable with A costing $96,000 and D $831,000. He also stated plan D possibly could have a problem with parking. Chairman Quade stated the Council meets January 9, 1979 and he would like to see a recommendation brought to then by then as the Planning Commission meets the following week. Bob Stearns stated that he would like to see the outline that Tom O'Connell had drawn up. It was then presented to all members to study. (See attached.) Ralph Westlund stated if there would be a mall from Main Street to plan A he was con- cerned about congestion. Chairman Quade then called Tom O'Connell's plan as C-1. -2 - Tom Savage then questioned the price difference between plans C & D. Consultant Simon- owicz stated he took the assessed value of property in both groups and because plan C had all the retail businesses that brought that figure higher. Lloyd Torgrimson asked if Clarence could tell the members how much room was either on the east (C-1) or west (A). Clarence Simonowicz stated both were solvable on each side and that the fact concerning the land not being level could be a plus as well as a negative point. He then stated most of the strong retailers are on the west of Main Street and also the buildings on the east are in poorer condition. There would be a gap between the strong and weak retailers. As far as cost between the plans he estimated only about 20% difference but with plan A perhaps consolidating between school and city could be worked out. Mayor Black said Tom O'Connell's plan (C-1) included 26 lots which would be the 65,000 square feet needed. Chairman Quade stated he didn't like the idea of having_the site around the public square. Tom O'Connell then stated it would be more visible by having it there. Mayor Black pointed out that in the alternate plan C it was bound by state and city highways. Also plan A on the south side has a county highway. Expansion could there- fore be a problem and the city has no control of signs on these roads. Tom O'Connell made the motion to consider plan C-1. Tom Savage seconded the motion and it carried unanimously. Marlin Torgerson stated he was concerned about the traffic situation on Washington dur- ing the school hours. He felt the east side of Main has many pluses over the west side along with the fact it would be more visible. Consultant Clarence Simonowicz suggested taking out the businesses from Second Ave. to the park for plan C-1 where structures are not substancial. Bob Stearns said the acquisition costs would be much too expensive. Mr. Simonowicz then stated perhaps some- how the old businesses could be tied in with the new. Jay Alrick stated he was still in favor of plan A. Steve Richards made the comment he had visited larger cities where it had been a plus to connect the shopping mall to the public square. Tom Savage stated he favored C-1,'he could see no difference between plans C-1 or A as far as developing. The structual difference doesn't seen to be any different either. Robert Stearns stated C-1 seems more visible and agreed with Tom Savage that their was no harm leaving the stores on the east as well as the west. Ralph Westlund made a motion to accept both plans A and C-1. Tom O'Connell seconded the motion and it carried unanimously. Chairman Quade then asked the members to vote for either plan A or C-1 by a show of hands and plan C-1 was favored. Tom O'Connell made the motion to present this to the City Council. Don Glas seconded the motion and it carried unanimously. 0 -3- Steve Richards asked for comments concerning the letter received from the A & P Group. Mayor Black stated he got the impression of belligerence during a previous phone con- versation with then but also felt the letter was toned down considerably. He felt we would probably be negotiating again soon. John Korngiebel, a local architect, stated he had a proposal for the S & L building but felt now their was no need for an explanation because of the fact the members chose plan C-1. He also asked for ideas as to where to locate a 8-10 unit apartment building as he had a committment from Farmers Home. He stated he needed something in about two weeks. There being no further business to come before the Board at this time the meeting was adjourned at 1:00 P.M. f ,soojrH Y 1 i ' ,• 1 I i) .�� L. V it ~i a L% G� �6 GtiG L t !r^ v 4 Ib or ,soojrH Y 1 i ' ,• 1 I i) .�� /y \ V it ~i .sovrH RIFE .�� .sovrH BURNS MANOR MUNICIPAL NURSING HOME Minutes - December 1978 The Board of Directors for'Burns Manor Municipal Nursing Home met December 19. 1978 at Burns Manor, 1200 noon, president Leslie Linder presiding. All members were present. Pursuant to reviewing the minutes of the last meeting, it was noted that Gloria Danserau was absent from the meeting on Nov. 15, 1978. On motion by R. Westlund, seconded by K. Duehn and carried, the minutes were approved as corrected. A motion by E. Miller,seconded by R. Westlund and carried, approved the bills as presented, a copy of which is on file with the minutes, and attached thereto. A motion by E. Miller seconded by K. Duehn and carried, approved a merit in- crease to $4.18 for employee transferring from the nursing department to the office. A motion by R. Westlund, seconded by L. Graf and carried approved the installa- tion fee and monthly charge for an additional phone for the purchasing department. A motion by R. Westlund, seconded by K. Duehn and carried, approved an increase in the mileage rate to 18 cents per mile. A motion by E. Miller seconded bu G. Danserau and carried, approved an increase of 7% remuneration for all employees including financial advisor and medical records consultant; that that starting wage for employees under 18 shall be $2.15; for �- Registered Nurses $5.52; for Licensed Practical Nurses $4.131 for all others 3x00, who will receive a five (5) cent merit increase after three months proba- tionary satisfactory service. All are hourly rates effective starting December 25, 1978. A motion by R. Westlund, seconded by E. Miller and carried, approved that there should be an increase per diem starting Feb. 1, 1979 in the amount of $2.00, bringing the rates to $30.00/da for skilled care and $26.O0/da for intermediaste care. The following items we're discussed but no action takens 1. Purchase of Water Distilling Unit 2. Investment of monies 3. Part time employees 4. Oxygen used by patients at no charge 5. Housing for elderly of the more affluent segment of sohiety 6. Administrator to take continued education courses offerred,to meet Minnesota Board of Nursing requirements for renewal of registration for registered nurses. 7. Generic drug problems 8. Dentures and eyeglasses lost or damaged due to employees negligence will be replaced by Burns Manor. There being no further business, on motion by R. Westlund, seconded and carried, meeting adjourned to reconvene January 18, 1979. Respectfully submitted, Attests Mavis J. Geier, Secretary Leslie B. Linder, President. — MINUTES TRANSPORTATION BOARD MEETING JANUARY 10, 1979 The Transportation Board Meeting was called to order by Chairman Kjos at noon on January 10, 1979 with the following members being present: Clarice Coston, Ken Gruenhagen, Emma lake, in addition to Chairman Kjos. Also present were Hazel Sitz, Personnel Coordinator and Administrative Assistant Gary Plotz. Absent were Russ Meade and Rick Johnson. Minutes of the previous meeting were approved on motion by Ken Gruenhagen, seconded by Clarice Coston and carried unanimously. There was discussion of connecting bus service to either Glencoe or Dassel using either Zepher or Grayhound lines and was to be checked into further by Clarice Coston. It was stated ridership increased during the month of December, especially in the early morning hours. Administrative Assistant Plotz informed the Board members that it was request- ed by the Airport Commission that the Hutchmobile service the airport during regular working hours. Discussion followed and it was decided to do so at the rate of $2.00 per ride. This was made into a motion by Clarice Coston, se- conded by Ken Gruenhagen and carried unanimously. There being no further business to come before the Board at this time, the meeting was adjourned at 1:05 P.M. 1-46f MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, December 19, 1978 1. CALL TO ORDER The regular meeting of the Hutchinson Planning Commission was called to order at 7:30 P.M. by Vice Chairman Paul Christen with the following members being present: Dan Huntwork, Elsa Young, Bob Otte, Don Erickson, and Bill Backen. Absent was Clint Tracy. Also present were Administrative Assistant Gary Plotz, City Engineer Marlow Priebe and Building Official Elden Willard. 2. MINUTES On motion by Dan Huntwork the minutes for November 21, 1978 were approved as amend- ed, noting the correction on -page 3. Bill Backen seconded the motion and it car- ried unanimously. 3. PUBLIC HEARINGS a) CONTINUED HEARING ON CONSIDERATION OF REQUEST FOR PRELIMINARY PLAT SUBMITTED BY DUMAX, INC. There is no need to continue this hearing since it was closed at the meeting on November 21, 1978 contingent upon approval of the Planned Unit Development. b) CONTINUED HEARING ON CONSIDERATION OF REQUEST FOR PLANNED UNIT DEVELOPMENT SUBMITTED BY DUMAX, INC. Jim DeMeyer, representing DuMax Inc., made reference to an informational packet prepared by Mr. Duane Dickey of DuMax Inc., which had been distributed to the Planning Commission members for their reviewal. It was the consensus of the members present that more time was needed to review these packets. Chuck Draeger (720 Goebel Street) felt the Planning Commission should vote a ainst this request for many reasons: 1) because it is the wrong location, 2� there are many other areas it could be built, 3) it's too near the school, and 4) it's a primary area for single family homes. Mr. Draeger thought it was a good concept but . . . . . . . Jim DeMeyer stated he felt a mixture could be very compatible since there are different types of zoning in this area already. The need is there and this is the best quality design for the area, Mr. DeMeyer pointed out. Kerry Olson, Attorney at Law, from Glencoe, stated he was asked by Duane Dickey to come since he was concerned about keeping within the Hutchinson Zoning Ord- inance. Mr. Olson referred to the Ordinance and pointed out this structure would be permitted. He 'Felt the criticism of the concept was unfair and that the density issue should really be the focal point, is it too much in one place. Roger Laabs representing the people from the area in concern felt the general consensus was that of absolute resentment to the concept proposed. These peo- ple prefer to have the type of neighborhood it is today. They do not want their property abutting a parking lot. 7"-47-- 0 Planning Commission December 19, 1978 -2- Jim Paulson, 960 Goebel Circle, pointed out Goebel Fixture's was there before he moved in, but he is here now before Town & Country Estates and he is opposed to it. Mr. Paulson felt this should be put in a medium to high density area. If this is allowed to be built, he is afraid it will set a precedence for that area. Darwin Clausen, 710 Goebel Street, realized when he bought his home there was a potential for development in this area, however, he would not buy the same place in two years if this were near by. Elmer Theisen, 715 Goebel Street, feels the reason people buy in this area is because it is within walking distance of the school. The proposed development would ruin the concept of the neighborhood. Mr. Theisen also felt it would be bad planning for this to be allowed and they would not be looking at what is best for the area. Dan Huntwork asked Jim DeMeyer if there had been any discussion to modify the plan to possibly reduce the amount of opposition. Dave Skaar, 970 Goebel Circle, questioned their ability to restrict the in= habitants to older people without families. Mr. Skaar expressed concern tit the building would be closer to his lot line than a single family dwelling. City Engineer, Marlow Priebe pointed out the set back requirements were 25 feet. John Longley, 1005 Milwaukee Ave., was concerned about the depreciation of his property because of this concept. He was also concerned as to where the youngsters living in this development would play and felt it would be better suited for single family homes. Beverly Laird, 980 Goebel Circle, pointed out there would be six family dwell- ings on the same size lot as her home. Paul Christen mentioned there are seven units per acre in low density and the proposed has eight units, putting it in the medium to high density. Duane Dickey, from DuMax Inc., has findings from the county courthouse to prove the value of the homes referred to. He briefly explained the size of the build- ings and the number of feet between each. Mr. Dickey stated there will be some children living in this complex, with some amount of control on the number. There will be approximately 55 people in this development, he pointed out; as compared to 92 residing in the area of Goebel Circle. Mr. Dickey also stat- ed there is no home in Rice Addition or Merrill that will face this develop- ment. The residents will receive a document stating.what is allowed which will be registered at the County Courthouse. Mr. Dickey pointed out they have met every requirement in regards to the Zoning Ordinance for a Planned Unit Develop- ment and referred to the section in the Ordinance on density. Duane Dickey stated that DuMax Inc. waives the 45 day requirement to make a decision regarding their request. Planning Commission December 19, 1978 -3- Margaret Knutson pointed out the property involved has not officially exchanged hands. This has been for sale since 1964, and this is the first firm offer they have had for the property. She feels multiple dwellings are a thing of the future, progress for the area. Mrs. Knutson asked the people to consider the landowners' rights as well and they do not feel they are selling for some- thing that is degrading but rather a nice addition to Hutchinson. Kerry -Olson, Attorney at Law, asked that prepared by DuMax Inc. and consider page to the definition of density. the Commission members read the packets 71 of the Zoning Ordinance referring After further discussion, Dan Huntwork made the motion to continue the public hearing considering the request for a Planned Unit Development until January 16, 1979. Don Erickson seconded the motion and it carried unanimously. C) CONSIDERATION OF REQUEST FOR PRELIMINARY PLAT FOR PROPOSED SHOPPING MALL, JOHN MCGILL, DEVELOPERS DIVERSIFIED Vice Chairman Christen opened the hearing at 8:37 by reading the public hear- ing a notice as published in the Hutchinson Leader on Friday, December 8, 1978. John McGill was present and referred to the plat that was submitted and asked if anything else was needed. Vice Chairman Christen referred to a memo from the City Engineer dated Dec- ember 12, 1978 which made mention of the impact of this on the City. The Vice Chairman also referred to a letter written to the Planning Commission from Milt Lueneburg. At this time the Public Hearing was delayed to allow Mr. John McGill time to go over this letter. The hearing resumed after the closing of item (d) on the agenda. Mr. McGill stated the trend is for shopping malls to go to the outer edge of the towns, which is happening to many cities. Vice Chairman Christen expressed concern for the affects this could have on the plans for Downtown Development and questioned why none of the Downtown Development District Advisory Board members were not present if they support- ed this program. Don Erickson reminded the Planning Commission that one year ago this issue was discussed and it was felt the two projects may compliment each other. Dick Lennes, President of the Chamber, stated they were not opposed to the proposed shopping mall as stated approximately one year ago. He suggested this hearing be continued since the Downtown Development Advisory Board is discussing different alternatives and would therefore allow them more time for making decisions. Planning Commission December 19, 1978 -4- Marlow Priebe, City Engineer, expressed concern regarding the possible burdens to the city, and who will be responsible for present roadways, future roadways and traffic volume. He was asking for 30 days to do a full scale review and report of this proposal, and referred to the Ordinance as to what is required of the developer. John McGil assured Mr. Priebe he would have the necessary information to him for reviewal within a week so he can see that the Planning Commission receives the information before the next meeting. After discussion, Dan Huntwork made the motion to continue the hearing until the regular meeting on January 16, 1979. Elsa Young seconded the motion and it carried unanimously. d) CONSIDERATION OF REQUEST FOR REZONING SUBMITTED BY NEIL & LINDA DUESTERHOEFT FROM R-2 TO C-3 (315 FRANKLIN SOUTH). Vice Chairman Christen opened the hearing at 8:40 P.M. Mr. Richard Peterson, representing the Duesterhoeft's, explained the location of the property in- volved and that the First National Bank wished to purchase the parcel contin- gent upon the ability to be rezoned. Administrative Assistant Plotz stated he had heard no objections from the surrounding property owners notified of the public hearing. There being noone else present wishing to be heard, the hearing was closed at 8:45 P.M. on motion by Don Erickson, seconded by Elsa Young and carried unanimously. After further discussion. Don Erickson made the motion to recommend approval of the request for rezoning from R-2 to C-3. Bill Backen seconded the motion and it carried unanimously. 4. NEW BUSINESS a) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY RUMARO CORPORATION. (TOM THUMB STRIP CENTER ON HIGHWAY # 7 WEST) Administrative Assistant Plotz explained the request to construct a canopy over the gasoline dispensing island would need a variance because the canopy would be less than 25 feet from the front yard set back. Art Hagen submitted a revised tank layout for the Commissions reviewal and explained bacause of inclement weather they felt a canopy was needed. After further discussion, Dan Huntwork made a motion to set the public hearing for January 16, 1979. Elsa Young seconded the motion and it carried unanimously. A4, Planning Commission December 19, 1978 -5- b) CONSIDERATION OF REQUEST FOR REZONING PROPERTY OWNED BY MCLEOD COUNTY FAIR BOARD Mr. Plotz referred to the memo from City Engineer Marlow Priebe suggesting the city initiate rezoning lots 1-4 block 64 and lots 13-16 block 65 from R-2, Multiple Family Residence District, to I-1, Limited Industrial Park District. After further discussion, Bill Backen made a motion, seconded by Dan Huntwork, to set a public hearing for January 16, 1979. Motion carried unanimously. c) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY FAIR BOARD Marlow Priebe, City Engineer, explained that the Fair Board would like to construct a dairy barn but need a variance because of set back reasons. It was the consensus of the Planning Commission that due to incomplete in- formation and the lack of drawings no public hearing would be set at this time. d) CONSIDERATION OF REQUEST TO VACATE ALL UTILITY EASEMENTS IN ROLLING OAKS FOURTH ADDITION City Engineer Priebe explained that before the final plat could be recorded they needed to hold a public hearing to vacate all utility easements. After discussion, a public hearing was set for January 16, 1979 on motion by Dan Huntwork, seconded by Elsa Young and carried unanimously. e) COMMUNICATIONS FROM CITY ENGINEER City Engineer, Marlow Priebe stated the Telephone Company had received a variance for their loading dock on the south side of the building. However, now they would like to put in a depressed loading dock that would not hinder moving traffic nor would the type of vehicles unloading there change. Mr. Priebe was asking the Planning Commission if another variance would be re- quired or may they remodel the loading dock without one. It was the consensus of the Planning Commission the Telephone Company could go ahead with their remodeling and no variance was needed. 5. ADJOURNMENT There being no further business to come before the Planning Commission at this time, the meeting was adjourned at 10:15 P.M. REPORT OF BUILDING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION JANUARY 1978 - DECEMBER 1978 z. PRIVATELY OWNED PUBLICLY OWNED ECTION I - HOUSEKEEPING RESIDENTIAL BUILDINGS, EXCLUDING Item Number Cost of Number Cost of ADDITIONS AND ALTERATIONS No. Construction Construction Buildings Housing Units Buildings Housin Un is ne-family houses, including semidetached, row and town 001 70 70 $ 2,820,420 - - - wo-family buildings 002 3 6 $ 194,065 - - - ive-or-more family buildings 004 2 36 $ 607,556 - - - TOTAL (001 - 004) 094 1 75 112 $ 3,622.041 - - - Moved or relocated buildings 005 11 8 - - - - 1,1obi 1 e homes 300 37 37 - - - - PRIVATELY OWNED PUBLICLY OWNED SECTION III - DEMOLITION AND RAZING OF BUILDINGS em No. Number Number Buildings Housing Units Buildings Housing Units One -family houses, including semidetached, row and town 231 5 5 2 2 All other buildings and structures 240 5 0 - - PRIVATELY OWNED PUBLICLY OWNED SECTION IV - NEW NONRESIDENTIAL BUILDINGS Item Number of Number of No. Buildings Cost of Construction Buildings Cost of Construction Residential garages and carports 012 41 $ 116,236 - - Service stations and repair garages 013 2 $ 206,706 - - Office, bank and professional buildings 015 1 $ 216,301 - - _�tores and other mercantile buildings 018 3 $ 225,122 - - other nonresidential buildings 019 4 $ 145,061 1 $ 11,000 Structures other than buildings 020 17 $ 62,581 1 $ 1,400 PRIVATELY OWNED PUBLICLY OWNED SECTION V - ADDITIONS, ALTERATIONS AND CONVERSIONS Nom Number of Number of Permits Cost of Construction Permits Cost of Construction Housekeeping residential buildings 021 177 $ 332,270 - - 11 other buildings and structures 022 64 $ 773,091 10 $ 202,800 z. (612) 879-2311 /T Y OF HUTCHINSON WASHINGTON AVENUE WEST -CHINSON, MINN. 55350 MEMO January 16, 1979 TO: City Council FROM: City Engineer SUBJECT: Step I Grant Study Sewage Treatment Plant It is necessary that you authorize someone from the City to act in behalf of the City in all matters to the grant process. Such authorization must be done by Resolution, inasmuchas, same must be submitted with the Grant Application. This should be completed at the January 23rd meeting. Respectfully, CITY OF HUTCHINSON Marlow V. Priebe City Engineer PV attachment 9•P "TEP 1 APPLICATION 9.1 Plan of Study A plan of study outlines the work to be done in preparing a facility plan. It should be brief and generally follow the format suggested in the "Model Plan of Study." a supplement to the Guidance For Preparing A Facility Plan. Unique features of the project which will require special attention, such as water -short areas, recreational areas, economically depressed areas, etc., should be addressed. The plan of study is reviewed by both the State and EPA to insure compliance with municipal permit conditions, previously approved water quality management pians, interstate agreements and other applicable requirements. Once approved, the plan of study is incorporated into the grant agree- ment along with a schedule for the completion of the specific tasks and itemized costs for each of these tasks. From the schedule of tasks and costs, a payment schedule is developed and made part of the Grant Agreement. 9.2 Application, EPA Form 5700-32 The application form contains instructions for its preparation and assurances with which the applicant must comply. The application must be accompanied by a formal resolution of the governing body designat- ing, by name and title (Mayor, City Manager, City Clerk, etc.), the authorized representative to act in behalf of that body in all matters related to the grant process. This person must be an official of the governmental unit rather than the consulting engineer or other profes- sional consultant. The resolution should specifically authorize the repre- sentative to make application, submit other documentation as required, accept the grant offer and act for the governing body in all grant related matters. In the event that the representative is replaced, a resolution naming the new representative must be submitted. 9.3 Selection of Professional Engineer The most common contracts (subagreements) are the engineering eontraots between the municipality and the consulting engineer. Detailed requirements and procedures for obtaining professional services are presented in 40 CFR 35.936 and 35.937 published December 17, 1975 in the Federal Register. Essentially the regulations require that the need for architectural/ engineering (A/E) services be advertised so that qualified firms may offer their services. (This does not apply to communities under 25,000 population.) At least three firms which display acceptable professional qualifications to do the work are requested to submit proposals for the project. Proposals may or may not include costs for professional services. Professional fees are negotiated so that the professional receives a fair and reasonable profit and the municipality obtains competent services at a fair cost. A cost review is to be conducted by the applicant with costs being presented to EPA in a prescribed form. Additional cost breakdowns may be required by EPA for a particular project to establish reasonableness of the costs. 13 SUPPLEMENTAL AGREEMENT THIS SUP'PLEMEN'TAL AGREEMENT, Made this day of 1979, between the State of Minnesota, acting by and through the Department of Natural Resources, hereinafter referred to as the: "State", and Hutchinson, hereinafter referred to as the "City", WITNESSETH: WHEREAS, On the 28th day of June, 1978, the parties hereto entered into an Agreement for a Dutch elm disease control program; and WHEREAS. Estimated costs and funding was insufficient for sanitation for tree and stump removal and trimmings and WHEREAS., Additional federal funds have become available and may be used for such purposes. NOW THEREFORE, The Agreement dated the 28th day of June, 1978, is modified in the following respects only: Article: II is amended to read: 11. PAYMENT Within a reasonable time after this Agreement is executed by the parties hereto, the U. S. Forest Service shall advances to the City the sum of 4tt;988.f* $21,388.00 to be dispersed in the roamer set forth in Exhibit "A" attached hereto and made a part hereof. it is understood that the funds granted herein are to be used solely for the purposes outlined in this Agreement. The City shall keep accurate records of all expenditures and such records may be audited at any time by the State. If the funds granted herein exceed the needs of the City for the Dutch elm disease project, they will be returned to the U. S. Forest Service. It being under- stood that State liability for funding is contingent upon receipt of said funds from the U. S. Forest Service. Further, it being understood that the federal funds shall only be used for approved expenditures outlined in Exhibit "A". Exhibit "A", Sanitation and Total Federal Contribution are amended to read: Sanitation -tree and stump removal; estab- lishment of pruning program to eliminate dead limbs in elm trees on public property which died from causes other than Dutch elm disease $85.716.00 -subtract city contribution (State Shade Tree Program) to sanitation costs $73,441.00 $2;2?3 . 12,275.00 Total Federal Contribution M 1388:9 $21,388.00 (Changes or additions indicated by underline, deletions by strike - cne. ) All other terms of said Agreement dated .Tune 28, 1978 remain the same. IN WITNESS WHEREOF, The parties hereto have executed this Supplemental Agreement as of the day and year first above written. STATE OF MINNESOTA DEPARTMENT OF NATURAL RESOURCES Bq Its CITY OF HUTCHINSON By Its yor By Its er APPROVED AS TO FORM AND EXECUTION WARREN SPANNAUS Attorney General pec a ss stant Attorney vera -2 MEMO January 16, 1979 TO: Marlow V. .Priebe and Elden Willard FROM: Patrice Vander Veen SUBJECT: Maternity Leave of Absence 1, hereby, request three (3) months Maternity Leave of Absence. Said Leave of Absence to commence on February 14th, 1979, and to return to work on May 14th, 1979. If necessary to leave work before the 14th of February; then to return to work three (3) months from the commencement of said Leave of Absence. Respectfully, GA � / Patrice Vander Veen fW (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: January 17, 1979 TO: MAYOR AND CITY COUNCIL FROM: :HAZEL SITZ, PERSONNEL COORDINATOR SUBJECT: LEAVE OF ABSENCE AND REPLACEMENT Patrice Vander Veen's request for leave of absence (as provided for in Section 13 of the City Personnel Policy) is looked upon favorably by her supervisors, due to her good work record. If such leave is granted, the former secretary for Building and Engineering departments, Nancy Schwanke, would be available to work on a temporary basis during the three month leave. Approval for her temporary employment is requested, effective on the date of commencement of Patrice's leave. Respectfully Submitted, q`sr�, Copy: Elden Willard Marlow 'J. Priebe (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON HUTCHINSON, MINN. 55350 ENUE W EST 55350 M E M O R A N D U M DATE: __ -- —Januarys -12 ,1979 — — — — TO: _ Hutchinson _ City Council _ — _ - — — — — — — — — — — — — — — FROM: _ _ Planning Commission — — — — — — — — — — — — — — — — — — SUBJECT: Conditional Use Permit - DuMax, Inc. ----------------------------- Pursuant to Section 6.07, C, 5. of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for conditional use permit. HISTORY On October 17, 11978 Duane Dickey, President of DuMax Inc., filed an application for a Conditioned Use Permit to allow to construct townhouses as per Planned Unit Development; (PUD) which will be located South of Roberts Road - West of Rice Addition. At the regular meeting of the Planning Commission on October 17, 1978, Mr. Jim DeMeyer on behalf of DuMax Inc. explained the proposed concept. A public hearing was set for November 21, 1978 at which time Mr. Jim DeMeyer was present to explain the proposal further. Several surrounding property owners were present in opposition to this project. It was decided by the Plan- ning Commission to continue the hearing on December 19, 1978. On December 19, 1978 Mr. Jim DeMeyer presented a packet to the Planning Commission members pre- pared by Mr. Duane Dickey. Again several surrounding property owners showed opposition. The hearing was continued to January 16, 1979 on motion by the Planning Commission. On January 16, 1979 Mr. Duane Dickey and Jim DeMeyer pre- sented modification to their original proposal. Opposition was voiced by sur- rounding property owners. FINDINGS OF FACT 1. The required application was submitted by the acting agent for the property owners. 2. Notices were mailed to the surrounding property owners and published in the Hutchinson Leader on Friday, November 10, 1978. FINDINGS OF FACT cont. January 17, 1978 -2- 3. Informational packet was submitted by Duane Dickey, President of DuMax Inc., containing responses to requirements for PUD as per Hutchinson Zoning Ord- inance Regulations (pages 70-73). 4. The main reason for opposition was concern for decrease in property value. 5. Jim DeMeyer presented an alternate plan containing modifications in the number of units and set back requirements. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be rejected based on the fact it is contrary to the present R-2 zoning definition, contrary to the City's Compre- hensive Plan, and the overwhelming opposition of the neighboring property owners. RespectfL.11y �bmitted, � "X' in on Tracy, Chairman Hutchinson Planning Comm' sion 1 L Hute'nir-son, ''`-innesota January 22, 1979 Hutchinson City Council Hutchinson, Minnesota Bear Kayor Black and Councilmen r•:estlund, ieterson, Gruenhagen and Huntwork: ; On behalf of not only my r:rothcr and sisters and myself., but for all landowners who at some point in the future have property to sell in the_ city of Hutchinson, I must express my disanp,,intment i•=ith the Planning Commission's decision tc turn down tre DD.-�ax nropcsal. It seems to me entirely unfair that the city would say, "You must annex," present a large b-�11 for city improvements, then add "Now sell only to whom we say." Es ecia'_ly when what.s orono„_d s helping to satisfy a need within the city ar.d would establish first-rate residential "'-'' t dwellings in a residential area. L- _ a•: r . I have t're utmost resnect for all co:+imissions and committees serving the city, and I know that the Planning 1-nmission members are doing their.... best -in a dirficult situation. N^Tiever, when th=t rare instance occurs' when decisions may be based more on the opinions and demands of a handful; even several handsful - of reople, rather than on overall fair play and good long range .colicy, theca I c"Tould h(: e the �orncil would reject -the _ recommendation in favor of a better determination. In my opinion, the rights of proncrty owners for years to come could be affected by this decision. rler!se gonsidcr everyone's rights.` itesrectfz'1ly, 9-� (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 5 350 ME M O R A N D U M DATE: _ January 17, 1979 _ _ _ _ _ TO: _.. Hutchinson City Council _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ FROM: _ _ Planning Commission____________________ SUBJECT: _ Preliminary Plat for— ProQosed Shop_ping M_al1, John McGill, Developers Diversified — — — — — Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for preliminary plat. HISTORY On November 20, 1978, John R. McGill filed an application for preliminary plat for the property consisting of six lots described as Part of the NE 1/4 of the NE 1/4 of Section 12, Township 116, Range 30. (Property is bounded on the North by South Grade Road and on the East by Highway #15.) At a regular meeting on November 21, 1978, the Planning Commission set a public hearing for the next regular meeting on December 19, 1978. At the public hearing Mr. Marlow Priebe, City Engineer, asked for 30 days to do a full scale review of the proposal. The hearing was continued to January 16, 1979 on motion by the Planning Commiss- ion. Mr. John McGill referred to a memo from Mr. Marlow Priebe, City Engineer, dated January 15, 1979 and at that time answered the questions point by point. FINDINGS OF FACT 1. The plat application and fee were submitted as required. 2. Notices were mailed to surrounding property -owners and published in the Hutchinson Leader on Friday, December'8, 1978. 3. In a memo dated January 15, 1979, City Engineer, Marlow Priebe, listed twenty-one items he felt should be resolved by the City and the Developer before the preliminary plat is approved and/or the final plat is signed by the City. During the course of the hearing, each point was discussed and all items were agreeable to Mr. John McGill representing Developers Diversified, the developers of the property. Final agreement of some items will be subsequent to Council approval inasmuch as they pertain to spending of city funds or city assessment policy. Attached is a copy of said memorandum. �- r FINDINGS OF FACT cont. January 17, 1978 RECOMMENDATION -2- It is the recommendation of the Planning Commission that the plat will meet all requirements of the City's Subdivision Ordinance and that it be approved subject to approval by the Minnesota Department of Transportation and an acceptable drainage plan for the plat be presented as outlined in items 12 and 14 of the above referenced memo. It should be referred to the City Council for further action. Respectull submi ed, inton racy, Chairma Hutchinson Planning C ission a.w (612) 879-2311 '/T Y OF HUTCHINSON WASHINGTON AVENUE WEST �HINSON, MINN. 55350 ' MEMO January 19, 1979 TO: City Council FROM: City Engineer SUBJECT: Preliminary Plat Hutchinson Mall Attached is a copy of the memo I submitted to the Planning Commission which was reviewed -with Mr. John McGill, representative for Developers Diversified, the developers of said plat, at the Regular Planning Commission Meeting on January 16th, 1979. The result of said review is as follows: Item 1 - Plans will be submitted in a reasonable length of time. Construction must be completed before City will issue a Certificate of Occupancy for any building on the Plat. Details of this to be included in Sub -division Agreement. Item 2 - Developer agrees to do same. Item 3 - Requirement of fire hydrants and who should pay for installation to be resolved by City Council prior to approval of Plat. Conditions should be included in Sub -division Agreement. Item 4 - Developer agrees to same. Item 5 - Developer agrees to same. Item 6 - Developer agrees to same. Item 7 - Developer agrees to same. Item 8 - Requires approval�by City Council. I Item 9 - Developer agrees to same since it is tied directly to Item 5. Item 10 - Developer agrees to same from T.H. 15 to a point where curve ends and road is parallel to and adjacent to the South property line, from that point to West property line 66 feet will be dedicated. The additional 34 feet to be obtained from property owner to the South. Item 11 - Developer agrees to same. City Council January 19, 1979 Page 2 Item 12 - Developer agrees to same on first paragraph. Developer and Planning Commission agree any approval is subject to approval by Minnesota Department of Transportation as stated in second paragraph. Item 13 - Developer agrees to need of same. Details must be approved by City Council before approval is given for Plat. Details should be in Sub -division Agreement. Item 14 - Developer agrees same must be resolved before Final Plat is submitted to City. Details to be in Sub -division Agreement. Planning Commission approved Preliminary Plat subject to drainage problem being resolved with City. Item 15 - Developer agrees to submit same to State and City. Item 16 - Developer agrees to same. Details to be included in Sub -Division Agreement. Item 17 - Should Council agree to this work during 1979 construction season, you must also make decision on how to fund said construction. Item 18 - Must be resolved by Council prior to Plat approval. Item 19 - Developer agrees to same. A completion schedule should be agreed upon. Item 20 - Burm effect between proposed service drive on South side of building and Century Avenue is agreed to by Developer. Details to be outlined in Sub -division Agreement. Item 21 - Developer agrees to needs and City Policy relative to easements. To be shown on Final Plat. In addition to the above items, it has come to my attention that this Plat should be submitted to the Environmental Quality Council. Your approval should, therefore, be subject to the approval by Environmental Quality Council. I, also, believe that the information we have received from Minnesota Department of Transportation today indicates any safety improvement on T.H. 15 in this area will have to be paid for partially by the City. Some decision as to a potential future assessment to this Plat should be determined at this time and be a part of the Sub -division Agreement. Z Extension of utilities (sanitary sewer & watermain) South along T.H. 15 should be completed far enough to clear construciton of Century Avenue. This, I assume, would be City expense and a decision on how to fund must be made as well as how soon it must be completed. pv - attachment cc: John McGill James DeMeyer Planning Commission George Field Elden Willard Lloyd Schlueter Sincerely, CITY OF HUTCHINSON ';P/aC -W L. z5p4 Marlow V. Priebe City Engineer A T (612) 879-2311 /T Y OF HUTCHINSON WASHINGTON AVENUE WEST rCHINSON, MINN. 55350 MEMO January 15, 1979 TO: Planning Commission FROM: City Engineer SUBJECT: Preliminary Plat Hutchinson Mall I have been studying the Preliminary Plat for Hutchinson Mall to this office. It is my opinion that the following questions and approved by the City before the Plat is approved: that was submitted should be resolved 1. When will detailed plans be submitted by Developer for the landscaping of Outlot A and B? Should City require plans to be an exhibit to and part of Sub -division Agreement? Should City require time schedule for completion of same? if so, what is a satisfactory time schedule? The construction cost and maintenance to 100% cost of Developer. 2. Existing curb opening on North line of Outlot A should be replaced with curb and gutter section. Should this be part of Agreement? The cost of this by City Policy; would be the Developers. 3. Stub watermain opposite Church Street and Harrington Street should be extended with fire hydrants placed on ends for fire protection. Should details of this be part of Agreement? Decision should be made as to who will be responsible for the cost. The 66 foot utility easement will have to be shown on the Final Plat dedicating some to the Public. 4. The existing 40 foot easement and the additional easement outside of right of way for Century Avenue and T.H. 15 should be shown on the Final Plat and be dedicated to the Public. 5. In order for the City and State to make safety and other improvements to T.H. 15 necessitated by this Plat, it will be necessary to dedicate 25 feet of additional right of way on the West side of said T.X. 15. This would be on the East edge of Lot 1, Block 1 and Lots 1, 2 and 3, Block 2. 6. All existing water services on the watermain in above -referenced 66 utility easement shall be removed at the main as per City Policy. Sewer services will have to be checked and permanently sealed. Both items to be inspected by City for final approval. 7.- The realignment of the 18" sanitary sewer should be the developers cost. Planning Commission January 15, 1979 Page 2 8. Future extensions of sanitary sewer for the expansion of the City would be the City's responsibility with cost being assessed to the benefited property. 9. Century Avenue alignment will have to be changed should the additional right of way for T.H. 15 be approved. 10. For full development of Century Avenue with anticipated traffic that could be generated, a 100 foot right of way is recommended. 11. Access to Century Avenue Should be considered at this time. Due to the realignment requested by the developer, it is my opinion that for safety in traffic flow in the future that access be no closer than 100' to a curve. These access points should be part of the Sub -division Agreement. �l. According to the Plat and previous discussions, access for Lot 5, Block 2 would be onto South Grade Road; Lot 1, Block 2 would be onto South Grade Road and T.H. 15. I believe that Lot 2, Block 2 should not have access to T.N. 15 or Century Avenue, but should have to utilize access of Lot 1, Blocker, 2; and that Lot 3, Block 2 should not have access to T.A. 15, but should have, to utilize access of Lot 1, -Block 2. The access for Lot 4, Block 2 should be limited to utilizing Lot 1, Block 2 or be on the East half of Lot 4 onto South Grade Road. The location of Lot 1, Block 1 is such that access to T.H. 15 and Century Avenue is not practical and should not be permitted as part of the plat approval. It should be noted that the Plat will have to be approved by the Minnesota Department of Transportation and any access to T.H. 15 will be approved at that time. 13. The City should consider the property of Orville Lund and S.P. Steffensen at.. this time. It appears that a future access to South Grade Road for the Steffensen property, located on the West half of the property, would minimize the traffic flow problem at Lynn Road and South Grade Road. The present residential access should be closed at that time. The property of Orville Lund should not have access to T.H. 15 in the future, inasmuchas, it would enter onto the right turn land which is a hazard. It, therefore, will be necessary to provide access through the proposed plat of Hutchinson Mall. In addition, future sanitary sewer and storm sewer lines may have to be extended, to the Orville Lund property. The access and utilities could be resolved by placing an easement for utility and roadway on the Final Plat that is dedicated to the Public. � `4. The present City drainage system does not include the entire Plat. It is my understanding that Barr Engineering is working on this for the Developer. Drainage must be resolved before a Plat can be approved by the City. Therefore, proposals will have to be submitted and an acceptable plan approved before the City can accept the Preliminary Plat. 15. The Minnesota Department of Transportation has contacted me relative to projected traffic count by the Developer. I requested this be sent to the Minnesota Department of Transportation and a copy to me. To date I have not received said information. Planning Commission January 15, 1979 ► Page 3 16. The magnitude of this development and the complexity of same is such that I believe it is imparative that all development plans to be constructed in the proposed Hutchinson Mall Plat be submitted.to the Planning Commission and the City Council for approval before Building Permits are issued. This point should be included in the Sub -division Agreement. This should include how off-street parking is going to be provided for the entire site and what anticipated ownerships could be in the future and how this can be written up to meet the City's codes. 17. City must determine its ability to extend the 12" watermain trunk line outside the initial Developers construction area within the proposed next 12 months construction period. 18. A construction schedule for Century Avenue by the City should be determined at this time as well as what portion of the cost will be assessed against said Plat. 19. Any construction completed on Century Avenue by the Developer should be in accordance with plans and specifications approved by the City. 20. Traffic flow in the site development in Item 16 will have to be considered relative to future Century Avenue traffic so as not to cause a hazard in any way that can be determined at this time. 21. Utility easements on the boundary and on lot lines have not been determined to date. As soon as I receive information from Hutchinson Utilities and Hutchinson Telephone Company as to their needs, we can determine these additional easements needed. These are the major problems or questions that I see must be finalized before approval of the Plat. Respectfully, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv cc: John R. McGill James DeMeyer D. J. Black Gary Plotz Elden Willard George Field RESOLUTION NO. 6274 RESOLUTION GIVING APPROVAL OF PRELIMINARY PLAT FOR PROPOSED SHOPPING MALL (JOHN MCGILL, DEVELOPERS DIVERSIFIED) WHEREAS, Developers Diversified of Cleveland, Ohio, owner and subdivider of the land proposed to be platted as a shopping mall has submitted its application for ap- proval of preliminary plat of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had there- under, and WHEREAS, said plat is in all respects consistent with the City Plan and the regu- lations and requirements of the Laws of the State of Minnesota and the ordinances of the City of Hutchinson and WHEREAS, said plat is situated upon the following described lands in McLeod County, Minnesota, to -wit: Six Lots described as Part of the NE 1/4 of the NE 1/4 of Section 12, Township 116, Range 30. (Property is bounded on the North by South Grade Road and on the East by Highway #15.) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said plat of Shopping Mall is hereby approved and accepted by the Qty as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota, subject to approval by the Minnesota Department of Transportation and an acceptable drainage plan for the plat be presented as outlined in items 12 and 14 of the City Engineer's memorandum dated January 15, 1979. 2. That the City Clerk is hereby directed to file a certified copy of this reso- lution in the office of the County Recorder for their use as required by M.S.A. 462.358(3). BE IT FURTHER RESOLVED THAT such execution of the certificate upon said plat by the City Clerk, as required, shall be conclusive showing of proper compliance therewith by the subdivider and City officials charged with duties above described and shall en- title such plat to be placed on record forthwith without further formality. Adopted by the City Council this 23rd day of January, 1979. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk '612) 879-2311 '/T Y OF HUTCH/NSON AVASHINGTON AVENUE WEST "HINSON, MINN. 55350 M E M O R A N D U M DATE: __ __Januar ry 'L9,1979 — _ _ _ _ To: Hutchinson City Council _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ FROM: Planning Commission ---------------------------- SUBJECT: Variance Request - Rumaro Corp. Pursuant to Section 6.05, B, 3. of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for variance. HISTORY On December 4, 1978 an application was submitted by the Rumaro Corporation for a variance to allow twelve (12) foot setback rather than twenty-five (25) foot as required in the Zoning Ordinance in order to construct a canopy over the gasoline pumps. At the regular meeting of the Planning Commission on December 19, 1978, a public hearing was set for January 16, 1979. At the hearing Mr. Dean Lewis with Pump & Meter Service Inc., who install pumps for all Tom Thumb stores showed pictures of the proposed structure. FINDINGS OF FACT 1. _The application for variance was submitted on December 4, 1978 and the appropriate fee paid. 2. Notices were mailed to surrounding property owners and published in the Hutchinson Leader on Friday, January 5, 1979. 3. It was the consensus of the Commission members present the request would not present problems to neighboring property owners. RECOMMENDATION It is the recommendation of the Planning Commission to approve the request - for variance as submitted. Resp eull -submi ed, Clinton Tracy, Chairman Hutchinson Planning Co, fission F./I- F—a/11 �' -- a/ 11 0 RESOLUTION NO. 6273 RESOLUTION GRANTING VARIANCE FROM SECTION 6.05, B-3 OF THE ZONING ORDINANCE NO. 464 TO ALLOW,A 12 -FOOT SETBACK TO CONSTRUCT A CANOPY OVER GASOLINE PUMPS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Rumaro Corporation of Hutchinson, Minnesota has applied for a variance from Section 6.05, B-3 of the Zoning Ordinance No. 464 to allow a twelve (12) foot setback rather than the 25 foot as required in the Zoning Ordinance in order to construct a canopy over the gasoline pumps. 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be granted. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adjacent property, unreasonably in- crease the congestion in the public streets, increase the danger of fire, endanger the public safety, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are pecu- liar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and enjoy- ment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. CnUMTRTnN The application for variance for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 23rd day of January, 1979. ATTEST: Gary D. Plotz, City Clerk D. J. Black, Mayor F...)0ove . (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST -,44e�el HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: _ _January_19, 1979 _ _ _ _ _ To: _ _ _ _ Hutchinson City Council _ _ ---- _ _ _ _ _ _ _ _ _ _ _ _ _ FROM: Planning Corrnr►ission________________T__ SUBJECT: _ _ Request for Rezoning Property Owned by Fair Board Pursuant to Section 6.06, C. 4. of Zoning Ordinance No..464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for rezoning. HISTORY At the time the City adopted our present Zoning Map in accordance with the Zoning Ordinance dated February 4, 1975, the City inadvertently did not in- clude all of the property owned by the McLeod County Fair Board in the I-1 zone. Therefore, the City is taking action to rezone these properties.' FINDINGS OF FACT 1. Notice was provided to surrounding property owners and a notice was published in the Hutchinson Leader on Friday, January 5, 1979. 2. It was found by the Planning Commission that the request for rezoning is not inappropriate and that the allowable uses would not conflict with surrounding property owners. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned property be rezoned to I-1, Limited Industrial Park District. Respectfully submitte Clinton Tracy, Chairman Hutchinson Planning C ission (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: --January 19., 1979 To: Hutchinson City Council FROM: Planning Commission --------------------- SUBJECT: Request to Vacate Easements for Rolling Oaks Third Addition --------------------------- Pursuant to Section 5.962 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with respect to the aforementioned request for easement vacation. HISTORY It is necessary that the vacation of utility easements on lots 12 through 19 of Block One and Lots 1 through 11 of Block two and Rolling Oaks Lane and Service Drive all in Rolling Oaks Third Addition are required to be completed by the City before the final plat of Rolling Oaks Fourth Addition is approved by the City and recorded at the County. FINDINGS OF FACT 1. Notice was provided to surrounding property owners and published in the Hutchinson Leader on Friday, January 5, 1979. 2.Inasmuch as the above stated land is being replatted the existing easement .and roadways in the Third Addition are no longer required. RECOMMENDATION It is the recommendation of the Planning Commission that the easements for the above described property be approved. Respectfully submitted,, w Linton acy, Chairman Hutchinson Planning Comm sion ON A.B. Dick Equipment Agreement Number Verified Preventive Maintenance Agreement Between Customer Name City, of Hutchinsm Customer Address 37 Washtigtorn Ave, Test Hutchinson, M 5535Q Location of Equipment Sine and EffectiVe 1-1,79 to 12-31x78 hereafter referred to as "Company". Model Number Serial Number EITHER OR Customer Initials Number of Scheduled Inspections Per Year Zone Amount of Annual Payment in Advance for Scheduled Maintenance Inspections Parts Included (Exclude 1 (b) Below) Parts Not Included (Exclude 1 (c) Below) 326 589058 XX B ftnthl 4 00 675 569978 XX Quarterly 1. In consideration of the performance and observance by Customer of the terms and conditions hereof, Company agrees, subject to the terms and conditions hereof, to: (a) Perform the number of Scheduled Inspections shown above, which number Is based on Customer's estimate at the time of this agreement of copies to be made per month and/or number of hours equipment is used per week. During each Scheduled Inspection, the Company representative will Inspect, clean, lubricate, and make ordinary and necessary adjustments on the above described equipment. (b) If Customer has elected not to Include parts above, replace mechanical and electrical parts deemed necessary by the Company representative and authorized by the Customer. Such replacement of parts will be invoiced to the Customer at the Company's current parts price. No additional charge shall be made for labor unless the cause of replacement or repair of parts is due to fire, act of God, vandalism, or Customer misuse or neglect. (c) If Customer has elected to include parts above, replace all mechanical and electrical parts becoming damaged or worn after the date of this agreement with the exception of without charge unless damage or wear to parts is caused by fire, act of God, vandalism, or Customer misuse or neglect. Prior authorization must be obtained from the Customer for the replacement of repair parts not covered under the terms of this agreement. No additional charge shall be made for labor unless the cause of replacement or repair of parts Is due to fire, act of God, vandalism, or Customer misuse or neglect. (d) Perform all intervening calls requested by the Customer without charge unless machine malfunction Is caused by fire, act of God, vandalism, or Customer misuse or neglect. Such calls will not be considered by the Customer or the Company to be Scheduled Inspections. 2. Customer agrees to: (a) Exert reasonable care in the operation of the equip- ment and perform the factory recommended Customer care and cleaning program, as described in the operating Instructions, which is necessary to keep the equipment In good operating condition. (b) Provide all consumable supply Items as frequently as recommended by the operating manual and/or Com- pany representative for maximum copy quality. 3. (a) All regularly scheduled calls and no charge inter- vening calls will be performed during the Company's normal working hours. Calls requested for other than the Company's normal working hours will be charged to the Customer at the Company's then current rate for after hour service. The availability of manpower for such service will be determined solely by the Company. (b) The Annual Payment shown above is for performing maintenance only at the location listed above. Should the customer relocate the equipment to a different zone, the Annual rate will be decreased or increased accordingly for the balance of the term. 4. The overhauling and/or rebuilding of the equipment described above Is not provided under the terms of this agreement. No such work will be performed until a written estimate of charges, including parts, transporta- tion, and labor has been submitted to and approved In writing by the Customer. S. This agreement does not include maintenance of any accessory equipment not itemized in the equipment description portion of this agreement. 8. When applicable, Federal, State, and local taxes (except taxes based on net income) are to be borne by the Customer, whenever these are levied, including the chargeable service performed on chargeable parts installed. 7. This agreement is to be effective for a period of twelve (12) months beginning upon approval by the Company of the mechanical and operational condition of the equipment and subsequent delivery to Customer of a copy of this agreement duly executed by Company and Customer. The duration of this agreement cannot be extended by requesting the omission or postponement of any regularly scheduled call or calls. This agreement is to be automatically renewed for successive twelve (12) month periods upon the Customer's prepayment at the then current Company rates based on current Customer usage of equipment at the time of renewal. 8. This agreement may be terminated by either party at any time by ten (10) days advance written notice. The Company will refund a sum equivalent to a pro rata portion of the prepayment represented by the unexpired term of this agreement less any amount due to Company from Customer. APPLICATION FOR PERMIT TO HOLD PUBLIC DANCE FEE $5.00 * 1. Name of applicant Address 2. Organization Address 3. Place to be held 8 time 4. Band already booked c 5. Name of band 6. Have you run dances in Hutchinson before?Elsewhere? VA 7. Date dance to be held: 8. I understand that according to Minnesota Statues, Ch. 624, Sec. 624.50: "OFFICER MUST ATTEND ALL PUBLIC DANCES. It shall be incumbent upon the person to whom such permit is issued to have an officer of the law present at every public dance to be given or held there- under during all the time the public dance is being held. In the case of a public dance to be held or given in a city, village, or borough, such officer of the law shall be designated by the chief peace officer thereof. In all other cases such officer -of the law shall be designated by the sheriff of the county. In all cases the fees and expenses of such officer of the law shall be paid in advance by the person to whom the permit has been issued. In case any person, nota public officer, shall be designated as such off- icer of theaw, the person to whom the permit has been issued shall be responsible for his acts and conduct and there shall be no lia- bility for his acts and conduct on the part of the officer desig- nating him under the provisions of section 624.42 to 624.54. 67 'Signature of pplicant 9. Recommendation of Chief of Polic%Q 0 w— ll 10. Action of City Council 11. Fees and expenses of officer* * (Payable in Advance) (612) 879-2311 C/T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: January 23, 1979 n To: _Mayor and Qa__ - ------------------- - - - - - - FRAM: —Water Bi l] ].ng Department ------------------------- SUBJECT: ------------------SUBJECT: _ Delinquent Water ACoounts------------------ 1-0320-0-00 Harland Emans 24 Jefferson St. S. $52.62. 3-0210-1-00 Gerald Robinson 715 Hassan St. -S. $37.27 5-0180-0-00 Christy' s 18 Main St. N. $94.31 6-0180-0-00 r Larry Koepp 835 Franik n St. S. $50.29 Prani.sed to Pay 1-26-79 REGULAR COUNCIL MEETING JANUARY 23, 1979 WATER & SEWER FUND State Treasurer FICA $ 1035.94 State Treasurer PERA 202.75 Curtin Matheson Scientific repair 37.63 Feed Rite Controls Inc. chemicals 226.65 Finley E. Mix Collection System school 45.88 Mn. Valley Testing Lab. testing 24.00 U.S. Postmaster postage for inter 500.00 Water Products Co. meters 290.70 Data Documents Inc. water bills 257.80 Richard Ebert Collections System school 13.00 Richard Nagy Water Works Seminar 10.00 Worthington ServiceCorp. repairs 1045.00 1978 Expenses vehicle repairs,street,police 782.60 Freeway Ford truck 24,997.00 $ 28,686.35 GENERAL FUND 1978 Expenses Gilbert Boldt Gravel gravel,street $ 164.25 Hutch Fire Dept. Relief Assn. transfer of fund 16,307.08 Luxor Lighting Products lites,library 168.38 John Ball snow hauling,street 60.75 Nat'l Mun. League model city charter 2.50 Erickson Oil Products gasoline,police 7.58 Gambles screws;fire 1.40 HAVTI work study program 232.02 Hutchinson Landscaping tree removal,elm 677.20 Hutchinson Utilities supplies,street 273.72 Hutchinson Iron & Metal iron,park 13.50 Krasen Plbg. & Htg. rebuilding shovels,arena,park 330.47 Plowmans Inc. vehicle repairs,street,police 782.60 Quades basketball nets-rec. 5.98 Rutz Plbg & Htg. boiler repairs,city hall,armory 400.85 Xerox Corp. maintenance agreement 132.93 Granite Falls AVTI energy code workshop,bldg. 10.00 Jungclaus Implement Inc. repairs,street,park 20.61 Tele -Terminals ribbons,police 50.97 Albrecht Oil Co. heating oil,library 391.20 Leon Nelson basketball refund,rec. 7.00 Al Cheney police school 11.80 Daveb Lock & Sharpening 27 keys,park 9.00 Ed Rewerts deposit refund 10.00 Manley Swarthout painting library 875.20 St.Paul Dispatch newspaper sub.,police 16.90 AB Dick Products off set supplies 6.90 N -2- AB Dick Products maintenance agreement $ 611.80 Albinson supplies,eng. 26.39 Allen Office Products supplies 3.88 Am. Welding Supplies Inc. supplies,street 10.95 Culligan Water Cond. monthly service 15.50 Copy Equipment Inc. supplies,eng. 79.79 Dept. of Public Safety teletype,police 268.04 Farm & Home supplies,rec,park 29.29 George Field intown milage 30.00 Guardian Pest Control spray 28.50 Ink Spots Inc. printing,police 59.60 L & P Supply Co. supplies,park 95.00 Lloyd Schlueter intown milage 30.00 Lloyd Lipke drivers license fees 56.50 Marilyn Swanson office coffee 6.49 Gary Plotz intown mileage 30.00 Radio Schack supplies,police 5.00 St.Paul Book & Stationery supplies,clerk 6.20 Traf 0 Teria Systems Inc. envelopes,police 368.00 U.S. Postmaster postage for meter 500.00 Dean Oleson snow hauling 141.75 Gene Birk snow hauling 135.00 State Treasurer PERA 2,462.90 State Treasurer FICA 9,407.69 Coalition of Outstate Cities 1979 dues 25.00 Commissioner of Revenue arena sales tax 60.55 $ 35,464.61 OFF STREET PARKING Charles Bell servicing meters $ 123.00 POM INcorporated meter parts 352.76 lst National Bank interest on bonds 1050.00 Citizens Bank interest on bonds 1050.00 $ 2575.76 BOND FUNDS Co. Treasurer Bonds of 1972 assessment certified $ 294.84 Hutch Utilities Bonds of 1978 street lighting 4267.70 MUNICIPAL LIQUOR STORE Old Peoria Co. Griggs Cooper & Co. Inc. Twin City Wine Co. Hutchinson Utilities Ed Phillips & Sons Petty Cash Fund Commissioner of Revenue Griggs Cooper & Co. Ed Phillips & Sons Old Peoria Co. Twin City Wine Co. liquor & wine $ 854.82 liquor & wine 2863.63 wine 323.40 electrical service 538.72 liquor & wine 1234.92 misc. expenses 27.94 Dec. sales taxes 4218.40 liquor & wine 1720.17 liquor & wine 1328.41 liquor & wine 1491.67 wine 305.76 $14,907.84 ' (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO January 19, 1979 i TO: Gary O. Plotz Administrative Assistant FROM: City Engineer SUBJECT: Albrecht Oil Company I have read Mr. Albrecht's letter relative to reimbursement for the'City's share of his expense as previously agreed. It is less than originally estimated and I recommend approval of same. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv nn ../�t��rech Oil Company �C� GASOLINE — FUEL OILS (DR�+% N PHONE 896-3395 n _Zi:� i,..,` Ea HUTCHINSON. MINNESOTA 85350 M` By V ,v • /y� /9,' � �!---.._.'~--� tion`' City of Hutchinson 6zszc292� 37 Washington Ave. 'vilest Hutchinson, Minn. ATT: Office of Gary Plotz We feel that we have complied with the City's request that we move two pumps and two light standards. Our cost on this was substantially less than the estimate at the time since much of the work was done by our own crew at no extra cost to the project. We were unable to find any- one interested in breaking , removing and replacing concrete! To date we have ledger enteries totaling $1027.88, but replacing one of the light standards on our own property is still pending. Since part of this project will result in repair or improvement to our own property we want to hold the City free from that portion of the cost.There will be ,however, about 40 ft. of electrical work (Conduited),removal and replacement of concrete, and also a substantial concrete base to support the light fixture( or standard) We think that a conservative estimate of this project as it pertains to our 50-50 cost agreement would be 750.00. If this sounds fair to you and to Mr. Marlow Priebe the City Engineer, we would appreciate your submitting our bill of 1777.88 to the Council with a request for a check or issn& 6f credit in our behalf of Gratefully yours, l' Albrecht Oil Co n E.Albrecht - - •- C�C:a-mss.-,. c�P f B 6iti Ect� �� Ei� iLj - league of minnesota cities January 17, 1979 FOR YOUR INFORMATION TO: Mayors, Managers and Clerks and other Attendees of the National League of Cities Congressional City Conference FROM: Donald A. Slater Those of you planning to participate in the National League of Cities Congressional City Conference, March 3 - 6 should be aware of arrangements which the League of Minnesota Cities is making on your behalf. The League is sending a letter to both of the Minnesota Senators and all members of the House informing them of the meeting, inviting them to the Minnesota Reception which will be held at the Washington Hilton Hotel on Monday, March 5, and suggesting to them that they reserve Tuesday, March 6, for meetings with city officials from Minnesota. The League Board recommends that you personally contact both Minnesota Senators and your members of the House of Representatives and underscore the importance of meeting with them during the conference.. You might also wish to second the invitation to the Minnesota Reception at the Hilton on the evening of March 5. As of this writing, we do not know what room we will be assigned nor do we have a specific time when the reception will begin, although six o'clock in the evening would be a good planning time. DAS:cmt 300 hanover building, 480 cedar street. saint Paul, minnesota 55101 (61 2) 222-2861