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cp04-26-1977 cAGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 26, 1977 1. Call meeting to order - 7:30 P.M. 2. Invocation - Reverend Ray F. Daniel 3. Consideration of Minutes of Regular Meeting of April 12, 1977 Action - Motion to approve - Motion to approve as amended .4. Public Hearing - 8:00 P.M. (a) Lift Station and Force Main Improvement Project No. 77-35 Aqtion - Motion to close hearing - Motion to reject project - Motion to waive reading and adopt resolution ordering improvement and preparation of plans and specifications. 5. Communications, Requests and Petitions 1 ,/(a) Consideration of Request to Make Payment to Basil Bell for Assessment on Roll No. 50 Action - Motion to reject - Motion to approve payment 6. Resolutions and Ordinances ✓(a) Ordinance No. 5/77 - Ordinance Repealing Section 415:00 of the 1974 Ordinance Code of the City of Hutchinson Relating to Bicycle Licenses Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 526 Ab) Ordinance No. 6/77 - Ordinance Repealing Section 570:20 of the 1974 Ordinance Code of the City of Hutchinson Relating to Bicycle Licenses Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 527 ✓(c) Ordinance No. 8/77 - Ordinance Amending Section 710:10 of the 1974 Ordinance Code of the City of Hutchinson Entitled "Stop Streets" By Adding Subdivision No. 11 Thereto, Relative to "Traffic, Local Regu- lations" Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 529 Council Agenda April 26, 1977 a vl(d) Resolution No. 5949 - Resolution Commending Marlin Torgerson Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions ,/(a) Minutes of Transportation Board dated April 6, 1977 Action - Order by Mayor received for filing Ab) Minutes of Planning Commission dated March 15, 1977 and March 25, 1977 Action - Order by Mayor received for filing ,/(c) Minutes of Park and Recreation Board dated April 6, 1977 Action - Order by Mayor received for filing 8. Unfinished Business ✓(a) Consideration of Placing a Street Light in the Area of West Pishney Lane and Third Avenue S.W. (DEFERRED FROM APRIL 12, 1977) Action - Motion to approve - Motion to reject %/(b) Consideration of Recommendation for Road Engineering Change at Fifth Avenue N.W. and Highway 15 (DEFERRED FROM APRIL 12, 1977) Action - Motion to approve - Motion to reject 9. New Business ✓(a) Consideration of Proposed Amendment to County Zoning Ordinance Action - Motion to approve - Motion to reject v(b) Consideration of Delinquent Water and Sewer Accounts Action - Motion to reject - Motion to authorize extension of pay period - Motion to authorize discontinuance of service ✓(c) Consideration of Applications for Renewal of Non -Intoxicating Malt Liquor Licenses: 1. On Sale 2. Off Sale Action - Motion to reject - Motion to approve applications and authorize renewal of licenses -2- F] Council Agenda April 26, 1977 /(d) Consideration of Water Billing Clerk Position 1. Resignation of Kathie Stadler 2. Appointment of Lillian Michaels Action - Motion to reject - Motion to approve resignation; Motion to reject - Motion to approve appointment ,/(e) Consideration of Request for Variance Submitted by Charles (Chuck) Pearson with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution No. 5950 )(f) Consideration of Final Plat of Helland's First Addition with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution No. 5951 ✓(g) Consideration of Final Plat of Hutchinson Industrial District Second Addition with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution No. 5952 ✓(h) Consideration of Position of Old Armory Custodian - Lila Westphal Action - Motion to reject - Motion to approve salary increase ✓(i) Consideration of Application for Parade Permit Submitted by the American Legion Post No. 96 Action - Motion to reject - Motion to approve application and authorize issuance of permit ,/(j) Consideration of Repair of City Hall Standby Generator Action - Motion to reject - Motion to approve repair Ak) Consideration of Building Permit Fees and Plan Check Fees Action - Motion to reject - Motion to approve amendments 01) Consideration to Bid Insurance Specifications Action - Motion to reject - Motion to approve bidding -3- Council Agenda April 26, 1977 10. Miscellaneous ,/(a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations, and Contract Payments tea) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment -4- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 26, 1977 5. Communications, Requests and Petitions ✓(b) Consideration of Request for Four Parking Meters at Corner of Franklin Street and Washington Avenue Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances ✓(e) Resolution No. 5954 - Transferring $10,000 from Liquor Store to General Fund Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions ,V(d) Minutes of Hutchinson Community Hospital dated March 23, 1977 Action - Order by Mayor received for filing 9. New Business ,/(m) Consideration of Hiring Summer Staff for Recreation Department Action - Motion to reject - Motion to approve hiring An) Consideration of City's Shared Participation with Jaycees in Purchasing Flags/Banners Action - Motion to approve - Motion to reject ✓(o) Consideration of Approval of License Application for Family Recreation Center (Amusement and Entertainment Center - Ordinance Section 405:00) Action - Motion to reject - Motion to approve application and issue license xp) Consideration of Temporary (90 -Day) Extension of Airport Manager Contract Action - Motion to approve - Motion to reject V/(q) Consideration of Request by Hands, Inc. for No Parking Action - Motion to approve - Motion to reject (612j' 879-`'J' ' CITY of HUTCHINS®N 37 WASHINGTON AVENUE WEST HUTCHINS�N. VIP,"'J `5350 M E M O R A''N D U M DATE: April 21, 1977 To: Mayor & City Council For Dept _Head Mtg,_4-28- 77) t WWI Building Official, Elden Willard sLB.7ECT: Additional Personnel for Building Department_ A steady increase of the work load for the Building Department prompts me to recommend your consideration to add a full time combination Building and Plumbing Inspector as part of our Building Department Sr.az'. Following are my reasons foi. the increased work load of the Building Department: 1. An increased number of Building Permits issued each year for the past five years. January 1972 thru 1976 (except 1974). See Attached Sheet. 2, An increase in the number of field inspections and dates to be implemented required by the State Building Code are as follows: A. Lath Inspection before taping or plastering interior walls. (1974) B. State of Minn. Energy Code requirements, inspections. (Jan. 30, 1976) and Flood Zone Regulations requirements. (1976) 3. Plan Checking of Plans & Specifications for buildings and structures prior to approval of building permits required by City Ordinance, adopted Oct. 22, 1974. Plan Checking has always been done, but State code checklist have more items to cover than was previously required. Increasing numbers of Building Permits per year increase the number of plumbing permits and inspections required. I feel it is practical to have a pluuibing inspector in the building department capable of making plumbing inspections, issuing plumbing permits, record keeping, and implementing code requirements. Many times plumbing inspeci loins and builiii.ag inspections relate to each other and can be accomplished durs.ng the same inspection. April 21, 1977 Memo to City Coy aci i Paga Twc, I feel a combiv ation Building and Plumbing Inspector Building Department would improve communication and between Builders and Contractors in regards to code and improve the protective inspections necessary to minimum standards to safeguard life or limb, health, public welfare within our buildings and structures. Respectfully, CITY OF HUTCHINSON f � '�i den Willard Building Official rl t; At`.ach-.Tien t C C; Cary Plotz Dore Pauley V Marler PriYDe within our education requirements provide property and ANNUAL REPORT OF BUILDING PERMITS (EXCLUDING SPECIAL PERMITS) Year X10. of Permits Cost of Construction 1972 348 $1,451,500.00 i9;t? 214 $2,194,531.00 1974 199 $3,827,879.00 1975 338 $4,541,796.00 i9+6 383 $4,963,368.00 ADMINISTRATIVE UPDATE APRIL 26, 1977 CITY OF HUTCHINSON ISSUE NO. 4 CITY/UTILITIES/HOSPITAL CURRENTLY REVIEWING COMPUTER OPERATIONS The joint rental contract with IBM for the EDP equipment will expire this fall. Rufus Alexander, Phil Graves, and myself have held several meetings to examine our present costs and benefits vs. alternative computer sharing services that are now available. Mr. Ted Willard, Executive Director of LOGIS, has during the past week provided me with a presentation of their fifteen (15) city non-profit computer consortium. Similar presentations from other independent agencies and/or service bureaus are being made to the hospital and the utilities, respectively. SEWER BACK-UP CLA-IM PAID BY INSURANCE COMPANY Subsequent to Council action, our office made an effort to obtain reimbursement for the claim of Mrs. Elvera Zupfer, regarding sewer back-up and resulting damage to carpeting. The City has been successful in obtaining reimbursement in the amount of $350.00 from Home Insurance Company. NATIONAL SECRETARY'S DAY This Wednesday, April 27, is National Secretary's Day. It may be appropriate to provide our secretaries with a flower to wear for the day, as a small token of our appreciation. There is always a luncheon ($4.50) offered at the Crow River Country Club, specific- ally for this activity. Perhaps we should discuss to what extent, if any, the City should financially participate in this activity. CITY COMPLETES APPLICATION FOR CETA FUNDED POSITIONS Hazel Sitz, Personnel Coordinator, has filed the Comprehensive Employment and Train- ing Act (CETA) application. The federal monies that have been applied for are as follows: ADMINISTRATIVE UPDATE APRIL 26, 1977 PAGE 2 TOTAL $35,563.00 The City has received notification that our application was not funded. However, the application will again receive consideration on May 6, 1977, as additional federal funding becomes available. AMOUNT Engineering Laborer (870 hrs.) $3,045.00 Utility Worker (10,040 hrs.) 3,432.00 Utility Worker (10,040 hrs.) 3,432.00 Law Enforcement Aide (700 hrs.) 2,310.00 Law Enforcement Aide (700 hrs.) 2,310.00 Recreation Maintenance (Baseball Program - 520 hrs.) 1,716.00 Recreation Maintenance (Old Armory - Evenings - 780 hrs., 9 -Mo. at One -Half Time) 2,730.00 Family Center Maintenance (2,080 hrs.) 7,592.00 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Total Reimbursement Request for FICA and Insurance - - - - - - $7,352.00 Staff - Salaries and Fringes 1,644.00 TOTAL $35,563.00 The City has received notification that our application was not funded. However, the application will again receive consideration on May 6, 1977, as additional federal funding becomes available. MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 12, 1977 1. CALL TO ORDER Mayor Black called the meeting to order at 7:35 P.M. with the following members present: Alderman Westlund, Haag, and K. Peterson in addition to Mayor Black. Absent: Alderman B. Peterson. Also present were: Adminis- trative Assistant Plotz, City Engineer Priebe, Community Development Direc- tor Pauley and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend Ray F. Daniel of the Seventh Day Adventist Church. 3. MINUTES On motion by Alderman Westlund, seconded by Alderman K. Peterson, the minutes of the Regular Meeting of March 22, 1977 and Special Meeting of April 6, 1977 were unanimously approved. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF HIRING SEASONAL EMPLOYEE - NORMAN WRIGHT Alderman Haag commented that it would be advantageous to the city to seek the employment of Norman Wright as a full-time employee at some future date. Upon motion by Alderman Haag, seconded by Alderman Westlund, it was moved to approve the hiring of Norman Wright as a seasonal employee in the Park Department effective around April 15, 1977. Motion carried unanimously. (b) CONSIDERATION OF REQUEST BY MARINUS FRANK KAUFFMANN FOR APPLICATION FOR AUCTIONEERS LICENSE Mayor Black called on Administrative Assistant Plotz to comment on the application for an Auctioneers License. Mr. Plotz explained the City's ordinance regarding issuing such a license, and noted one such license can be issued per 10,000 citizens. Mayor Black then remarked about an experience the City had with an individual who was in violation. No license is needed to sell house- hold items, but other items sold at auction do require a license. Since no taxes are paid, the only expense involved is for the rent and a license. Council Minutes April 12, 1977 Alderman Haag compared the auctioneers license to a beer or liquor license and pointed out that it might be abused. It was moved by Alderman Haag, seconded by Alderman K. Peterson, to approve the issuance of an auctioneers license to Marinus Frank Kuaffmann. Motion carried unanimously. (c) CONFIRMATION OF HIRING CETA EMPLOYEE - RICHARD EBERT After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to approve the employment of Richard Ebert, with the recommendation of City Engineer Pribe, as a Utility worker under the CETA program effective the middle of April. Motion carried unanimously. (d) CONSIDERATION OF REQUEST FOR DON PAULEY TO ATTEND NORTH CENTRAL REGION 1977 ANNUAL CONFERENCE ON MAY 10-12, 1977 Community Development Director Pauley was asked for details on the conference he is requesting to attend. To this inquiry, he reported that the theme of the conference is "Housing and Redevelopment" and will cover such subjects as housing rehabilitation, homesteading, relocation, community services, downtown redevelopment, housing management, and public information. He further commented that there are funds in the budget to cover his attending the conference. It was moved by Alderman K. Peterson, seconded by Alderman Westlund, to approve Don Pauley to attend the North Central Region 1977 Annual Conference on May 10-12, 1977. Motion carried unanimously. (e) CONSIDERATION OF HIRING PART-TIME WORKER, MICHAEL TUCKER, FOR WATER DEPARTMENT After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the hiring of Michael Tucker as a part-time employee in the Water Department effective mid-April. Motion carried unanimously. (f) CONSIDERATION OF RECOMMENDATION TO PERMANENTLY APPOINT DOROTHY BRAUN After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to approve the permanent appointment of Dorothy Braun and to change her title to Transit System Coordinator with recommend- ation of Transportation Board. Motion carried unanimously. -2- Council Minutes April 12, 1977 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 5/77 - ORDINANCE REPEALING SECTION 415:00 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON RELATING TO BICYCLE LICENSES City Attorney Schantzen reported that he and Chief of Police O'Borsky had discussed Ordinance No. 5/77 and agreed to defer the second reading until the Council meeting of April 26, 1977. It was moved by Alderman Westlund, seconded by Alderman Haag, to defer the second reading of Ordinance No. 5/77 entitled Ordinance Repealing Section 415:00 of the 1974 Ordinance Code of the City of Hutchinson Relating to Bicycle Licenses to the City Council meeting of April 26, 1977. Motion carried unanimously. (b) ORDINANCE NO. 6/77 - ORDINANCE REPEALING SECTION 570:20 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON RELATING TO BICYCLE LICENSES Chief of Police O'Borsky had requested that Ordinance No. 6/77 not be adopted at this time. It was moved by Alderman Westlund, seconded by Alderman Haag, to defer the second reading of Ordinance No. 6/77 entitled Ordinance Repealing Section 570:20 of the 1974 Ordinance Code of the City of Hutchinson Relating to Bicycle Licenses'to the City Council meeting of April 26, 1977. Motion carried unanimously. (c) RESOLUTION NO. 5944 - RESOLUTION COMMENDING ED BODEY After discussion, it was moved by Alderman Haag, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 5944 entitled Resolution Commending Ed Bodey. Motion carried unanimously. (d) ORDINANCE NO. 7/77 - AN ORDINANCE TO VACATE EASEMENT LYING ALONG SIDE LOT LINES OF LOT 1-10, BLOCK 1, STONEY PONT ADDITION City Engineer Priebe gave a more detailed explanation regarding the easements. He reported that there will be new easements after the area is replatted. It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to waive the second reading and adopt Ordinance No. 528 entitled An Ordinance to Vacate Easement Lying Along Side Lot Lines of Lot 1-10, Block 1, Stoney Point Addition. Motion carried unanimously. -3- Council Minutes April 12, 1977 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - MARCH 1977 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MONTHLY FINANCIAL REPORT - MARCH 1977 There being no discussion, the report was ordered by the Mayor to be received for filing. (c) MINUTES OF PLANNING COMMISSION DATED FEBRUARY 15, 1977 AND SPECIAL MEETING DATED FEBRUARY 28, 1977 There being no discussion, the report was ordered by the Mayor to be received for filing. (d) MINUTES OF THE HUTCHINSON ADVISORY COMMITTEE, SPECIAL MEETING, DATED MARCH 1, 1977 There being no discussion, the report was ordered by the Mayor to be received for filing. (e) MINUTES OF THE HUTCHINSON COMMUNITY DEVELOPMENT ADVISORY DATED FEBRUARY 10, 1977 There being no discussion, the report was ordered by the Mayor to be received for filing (f) MINUTES OF THE TRANSPORTATION BOARD DATED MARCH 21, 1977 There being no discussion, the report was ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF HIGHWAY 7 EAST STREET LIGHTING (DEFERRED FROM MARCH 8, 1977) City Engineer Pribe presented a report on the Highway 7 East Street lighting. His main concern was the maintenance of the poles. He further commented that there seemed to be more interest in security lighting than actually lighting up the road itself. To Alderman Westlund's question regarding the number of lights being considered, City Engineer Priebe replied that about 12 lights would be installed. -4- Council Minutes April 12, 1977 Alderman Haag questioned the maintenance of the wood pole. He pointed out that any individual who hits a pole is responsible to pay for the repair or replacement. Alderman Westlund commented that the street lighting on Highway 7 East had been deferred at the March 8, 1977 meeting to determine if funds were available for either the break -away -pole or the wood pole. City Engineer Priebe responded that money is available for either type of pole. It was moved by Alderman Westlund, seconded by Alderman Haag, to approve the installation of wood poles for street lighting along Highway 7 East at an installation cost of approximately $7,010.00 with the recommendation of the City Engineer. Motion carried unanimously. (b) CONSIDERATION OF REPORT FOR SEWER SERVICE TO PROPERTY TO BE DEVELOPED BY MAX BOYLE (CONTINUED FROM MARCH 22, 1977 MEETING) City Engineer Priebe reported that the lift station and force main improvement Project No. 77-35 will affect the area where Mr. Max Boyle is requesting sewer service. After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to approve the report for sewer service to the property of Max Boyle. Motion carried unanimously. (c) CONSIDERATION OF BIDS FOR 1977 PUBLIC WORKS IMPROVEMENT CONTRACTS: 1. LETTING NO. 2 2. LETTING NO. 3 3. LETTING NO. 4 4. LETTING NO. 5 City Engineer Priebe gave a report on the low bidders for the 1977 Public Works Improvements Projects and recommended bids be accepted and contracts awarded to: 1. Letting No. 2 - J. W. Hanson Construction Co. - $ 63,136.35 2. Letting No. 3 - Wm. Mueller and Sons - 134,362.05 3. Letting No. 4 - Juul Contracting Co. - 194,972.30 4. Letting No. 5 - L. N. Sickels Co. - 19,206.00 It was moved by Alderman K. Peterson, seconded by Alderman Haag, that the above bids for Lettings 2, 3, 4 and 5 be approved and the City enter into a contract with each of the above stated low bidders. Motion carried unanimously. -5- Council Minutes April 12, 1977 (d) CONSIDERATION OF BID FOR SCHOOL ROAD BRIDGE Mayor Black inquired of City Engineer Priebe if there were adequate finances to pay for the School Road Bridge project. City Engineer Priebe responded that Rieke Carroll and Muller had provided a final cost estimate for the bridge and the utility systems and each funding amount has been listed separately. The Contractor's preliminary construction schedule projects to have the bridge completed by May of 1978. The roadway plans would be ready in December for approval and the bid letting in January. The construc- tion work would be ready for May 1978 and completed in October 1978. City Engineer Priebe further remarked that the public hearing would be held in August 1977 to complete the required paperwork. Alderman Haag commented that he has received remarks from town people that they wish the bridge was in operation right now. City Engineer Priebe recommended that the low bid from R. A. Krueger, Inc. in the amount of $661,562.75 be accepted for the School Road Bridge Project. It was moved by Alderman Haag, seconded by Alderman Westlund, to approve the bid of R. A. Krueger, Inc. in the amount of $661,562.75 for the School Road Bridge Project and'enter into a contract with them. 9. NEW BUSINESS (a) CONSIDERATION OF RECOMMENDATION FOR ROAD ENGINEERING CHANGE AND INSTALL- ATION OF STOP SIGN Mayor Black presented a brief background regarding the area where the proposed stop sign would be installed. City Engineer Priebe commented that his only concern would be stopping up -hill, especially during the winter months when it is icy. It was moved by Alderman K. Peterson, seconded by Alderman Westlund, to approve the installation of a stop sign at Second Avenue S.E. and Michigan and waive the first reading of Ordinance No. 8/77 entitled An Ordinance Amending Section 710:10 of the 1974 Ordinance Code of the City of Hutchinson Entitled "Stop Streets" By Adding Subdivision No. 11 Thereto, Relative to "Traffic, Local Regulations" and set second reading for April 26, 1977. Motion carried unanimously. -6- Council Minutes April 12, 1977 Chief of Police O'Borsky had requested a road engineering change at the entrance on the south side of the service road to Fifth Avenue N.W. and Highway 15. He would like to see this service road marked as a "One Way" or "Do Not Enter". After discussion, it was decided that further study needs to be done on this matter. Therefore, City Engineer Priebe, Chief of Police O'Borsky and Fred Roberts will present a recommendation to the Council at their next meeting. (b) CONSIDERATION OF COMMUNITY DEVELOPMENT HOME REHABILITATION GRANTS After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the Community Development Home Rehabilitation Grants with the recommendation of the Community Development Advisory Committee. Motion carried unanimously. (c) CONSIDERATION OF PLACING A STREET LIGHT IN THE AREA OF WEST PISHNEY LANE AND THIRD AVENUE S.W. Mayor Black commented that the usual procedure is to have a petition from the residents in the area requesting a street light. City Engineer Priebe reported that he wasn't sure of the exact location where the street light would be installed. It was moved by Alderman Haag, seconded by Alderman K. Peterson, to defer the request for a street light in the area of West Pishney Lane and Third Avenue S.W. to the next Council meeting so more inform- ation could be obtained. Motion carried unanimously. (d) CONSIDERATION OF DIRECTOR OF PUBLIC WORKS - APPOINTMENT City Engineer Priebe commented that he has talked to Clyde Drahos, Fred Roberts, and Finley Mix. Alderman Haag wanted to know if a change in title would also alter Mr. Priebe's position so that the City would have to hire another City Engineer. City Engineer Priebe responded by stating that at the present time the Engineering Department has adequate staff so it shouldn't require an additional person. Alderman Westlund raised a question about Calvin Rice's title on the organization chart and wondered if it would change as he moves into a different role. Mr. Priebe responded by saying, Mr. Rice would not be considered a department head, as his responsibility will not significantly change. MC Council Minutes April 12, 1977 It was moved by Alderman K. Peterson, seconded by Alderman Westlund, to approve the appointment of Marlow Priebe as Director of Public Works/City Engineer. Motion carried unanimously. Administrative Assistant Plotz reported that he and Personnel Coord- inator Sitz had discussed a salary increase for Marlow Priebe as he takes on more responsibility. It was their recommendation that his salary be increased by 5% or $100 a month. Upon motion by Alderman Westlund, seconded by K. Peterson, it was unanimously passed to approve an increase of $100 per month for Marlow Priebe and to consider it for next year's budget. (e) CONSIDERATION OF LIFT STATION AND FORCE MAIN IMPROVEMENT PROJECT NO. 77-35 City Engineer Priebe reported that the lift station would be located in the area north of County Road 76 and West of Highway 15. The total cost will be $22,620.00. The lift station would be at a point where the only gravity line would be 50 feet for the first painting. The gravity line ends just east of the highway. The gravity line extension would be in the future. The pumps would take care of the next five to 10 years of expansion in that area. The base unit is always the same. It was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5947 entitled Resolution Receiving Report and Calling Hearing on 1977 Improvement Project and set hearing for April 26, 1977, 8:00 P.M. Motion carried unanimously. (f) CONSIDERATION OF ERECTING A BASEBALL BACK -STOP AT LINDEN PARK WITH APPROVAL OF PARK AND RECREATION BOARD ON APRIL 6, 1977 Alderman K. Peterson reported that the Park and Recreation Board received a petition signed by 92 residents in the Linden Park area requesting some softball diamonds. Backstops were the only necessity requested at this time. Mr. Lloyd Nadrehal had offered to pay for one backstop, if necessary, to keep the children off the streets in that area. City Engineer Priebe reported that he and Fred Roberts had looked at the area and considered the best possible location for a backstop to be in the northeast and northwest corners. ME Council Minutes April 12, 1977 Mayor Black commented that this location is close to a busy street and this fact should be taken into consideration when placing the backstop. Perhaps a cross walk could be painted in at the intersection. It was moved b Alderman K. Peterson, seconded by Alderman Westlund, to approve theTerection of a backstop at Linden Park and consider erecting a second backstop that might be donated by Mr. Lloyd Nadrehal. Motion carried unanimously. (g) CONSIDERATION OF ADVERTISEMENT FOR THE POSITION OF CITY ACCOUNTANT/ CONTROLLER Mayor Black called upon Administrative Assistant Plotz for a report on the position of City Accountant/Controller. At this time, Mr. Plotz told the Council that he and Personnel Coordinator Sitz had revised the job description for City Accountant/Controller. He further reported that the Utilities, specifically Rufus Alexander, had expressed an interest in sharing the services and expenses for an accountant to spend on third (1/3) of his time for Utilities. Mr. Alexander was planning to submit his proposal to the Utilities Commission at their meeting on April 11, 1977 for approval; however, the subject was not discussed. After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the advertisement for the position of City Accountant/Controller. Motion carried unanimously. (h) CONSIDERATION OF FIREWORKS PERMIT FOR JAYCEES -SPONSORED WATER CARNIVAL Administrative Assistant Plotz informed the Council that he had discussed the use of fireworks with Fire Chief Smith to determine the procedure to be used. A meeting was also held between Mr. Robert Wohlford of the Hutchinson Jaycees and Fred Roberts, Eric Smith, and Dean O'Borsky to determine a good location for the discharge of fireworks and other safety considerations. It was mutually agreed that the southwest corner of the West River Park would be satis- factory for the fireworks display. Mr. Wohlford reported that Dennis Johnson will be responsible for the discharge of fireworks again this year, and he had had three years of experience as a Demolition Specialist in the U.S. Army. Subsequent to Council action, the Jaycees will proceed to obtain a permit from the supplier of the fireworks which will require the signature of Chief of Police O'Borsky. The State of Minnesota must also issue a permit to the Jaycees. Alderman Westlund raised a question regarding insurance to cover the discharge of fireworks. -9- Council Minutes April 12, 1977 i Mr. Robert Otte, Executive Vice President of the Chamber of Commerce, commented that more than likely this item would be covered under the insurance coverage carried by the Jaycees. It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the fireworks permit for the Jaycees -sponsored Water Carnival with recommendation of Administrative Assistant Plotz and the stipulation that the Safety Guidelines be followed and adequate liability insurance carried for the fireworks and parade. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz called attention to his Newsletter dated April 12, 1977 and reported on the meeting of the Minnesota Municipal Finance Officers Assocation which he had attended on April 11, 1977. (b) COMMUNICATIONS FROM MAYOR Mayor Black announced the appointment of Mrs. Elsie Young to the Planning Commission for a term of fiver years form April 1, 1977 to March 31, 1982, to fill the expired term of Marlin Torgerson. It was moved by Alderman Haag, seconded by Alderman Westlund, to ratify the appointment of Mrs. Elsie Young to the Planning Commission for a five-year term. Motion carried unanimously. It was reported by Mayor Black that the Reverend Walter D. Marth had submitted his resignation from the Community Advisory Committee. No appointment was made for the vacancy at this time. Upon motion by Alderman Haag, seconded by Alderman K. Peterson, it was moved to accept the resignation of Reverend Walter D. Marth from the Community Advisory Committee and waive reading and adopt Resolution No. 5948 entitled A Resolution Commending Reverend Walter D. Marth. Motion carried unanimously. Mayor Black made reference to an area in Hutchinson where a house is in very poor condition and suggested that something be done for rehabilitation. The owner is living at Burns Manor Nursing Home. City Engineer Priebe commented that an individual is interested in purchasing the above mentioned property if it meets the zoning regulations, which it does. -10- Council Minutes April 12, 1977 Community Development Director Pauley then reported that Building Inspector Willard had done an inspection of the property but didn't advise rehabilitation inasmuch as the building isn't sound enough. Mayor Black called attention to a special meeting of the municipalities within McLeod County which has been set by the McLeod County Planning Commission to be held on April 13, 1977, at 8:00 P.M. at the Court- house in Glencoe. The purpose of the meeting will be to discuss items including amendments to the County Zoning Ordinance, urban expansion and uniformity among township, county and municipal regulations. The State Review Board will meet on April 20, 1977, 7:00 P.M., in St. Paul to consider the nomination of the Hutchinson Public Library, among others, to the National Register of Historic Places. Since the Mayor will be unable to attend this public meeting, he has asked Mr. Ralph Bergstrom to attend as a representative of the Library Board, (c) COMMUNICATION FROM ALDERMAN K. PETERSON Alderman K. Peterson reported that fhe Park and Recreation Advisory Board had received a request from the Opportunity Education Associa- tion, an organization from the Vocational School, to use the Library Square Park for fund raising purposes on April 25, 1977 from 8:00 A.M. to 9:00 P.M. The Rockathon will consist of individuals rocking in chairs to raise money for udnerprivileged and retarded children. The Park and Rec- reation Board recommends approval of this request. It was moved by Alderman K. Peterson, seconded by Alderman Westlund, to approve the request of the Opportunity Education Association to use the Library Square Park on April 25, 1977 from 8:00 A.M. to 9:00 P.M. for a Rockathon. Motion carried unanimously. Alderman K. Peterson also reporte that Mr. James Corson is resigning from the Park and Recreation Board so someone else will need to be appointed to fill this vacancy. (d) COMMUNICATIONS FROM ALDERMAN WESTLUND Alderman Westlund suggested that a check be done on the demolition of the building at the intersection of Highways 7 and 15. It has taken a long period of time to tear down and clear away the debris, and it is hazardous to the area. Perhaps a snow fence should be put around the property. Community Development Director Pauley reported that the firm doing the demolition has a salvage permit which does not require any time limit for the work to be completed. -11- Council Minutes April 12, 1977 Alderman Westlund then commented that he felt in the future something should be done to establish a time limit on salvage permits. (e) COMMUNICATIONS FROM ALDERMAN HAAG Alderman Haag made reference to an accident that happened Saturday, April 9, where the young people involved were supposedly not of age and had been at the V.F.W. prior to the accident. Mayor Black remarked that he will approve the suspension of any liquor license when necessary. (f) COMMUNICATIONS FROM COMMUNITY DEVELOPMENT DIRECTOR PAULEY Community Development Director Pauley called attention to a warehouse located at Linden and Merrill where scrap lumber is stored both inside and outside of the building. Since it is zoned as a warehouse, the material should all be inside. This same individual has a garage at 5th and Monroe which has lumber stored both inside and outside. Mayor Black instructed City Engineer Priebe to check both locations and see what can be done about the situation. (g) COMMUNICATIONS FROM CITY ENGINEER PRIEBE City Engineer Priebe reported the public access to the park from Maple Street is being used as off-street parking. He wondered if it should be blocked off or put up a chain on two posts. Mayor Black responded that he did not feel the street should be blocked off since it givesthe appearance of public property now. Alderman Haag commented that one individual would like to see the snow fence taken down so he can get his trailer onto his lot. City Engineer Priebe remarked that a lady at Milwaukee and Brown wondered why only her evergreen tree was trimmed and not others along the block that obstruct the view of traffic. It was moved by Alderman Westlund, recommend to the Safety Committee Motion carried unanimously. seconded by Alderman Haag, to that they review the above matter. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A motion was made by Alderman Westlund, seconded by Alderman Haag, to approve the verified claims and authorize payment from the appropriate funds. Motion carried unanimously. -12- Council Minutes April 12, 1977 12. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 9:15 P.M. on motion by Alderman Westlund, seconded by Alderman Haag. Motion carried unanimously. -13- RESOLUTION NO. 5953 ORDERING IMPROVEMENT AND PREPARATION OF PLANS WHEREAS, a resolution of the City Council adopted the 12th day of April, 1977 fixed a date for a Council Hearing on the proposed improvement of: PROJECT NO. STREET FROM TO 77-35 Lift Station for area North of County Road No. 76 and West of T.H. 15 AND WHEREAS, ten day's published notice of the hearing through one weekly publication of the required notice was given and the hearing was held thereon the 26th day of April, 1977, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: ' 1. Such improvement is hereby ordered as proposed in the Council Resolution adopted April 12, 1977. 2. Marlow V. Priebe is hereby designated as the Engineer for this improvement. He shall prepare Plans and Specifications for the making of such improvement. 1977. Unanimously adopted by the Council this 26th day of April, D. J. Black Mayor Gary D. Plotz City Clerk MSA 429.5 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM April 18, 1977 TO: City Council FROM: City Engineer SUBJECT: Assessment Basil Bell Inadvertently the payment of $693.00 by Mr. Bell for his assessment on Roll No. 50, was credited to another property owner, Myrtle Daws. We have recently been notified of this error. We therefore request approval to make payment to Mr. Bell in the amount of $389.60 for the payments made to date. We have notified Myrtle Daws of the error and that her payment will begin in 1978. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer ns 218 Main Street North HUTCHINSON, MINNESOTA 55850 Phone (612) 897-7145 April 21, 1977 Members of the City Council Hutchinson, MN 55350 Council Members: We respectfully request four parking meeters for our business use at the corner of Franklin Street and Washington Avenue. We request that the two spaces now reserved for "Parking by Permit Only" which are used by the city for their vehicles on the west side of Franklin Street be moved back two parking spaces leaving us with the front two spaces nearest the corner, and that they would have a one hour parking limit applied. We would also like to request the first two spaces from the corner of Franklin Street and Washington Avenue on the North Side of Washington Avenue to have installed two one hour parking meters. This we feel would give us ample parking for our customers. Your consideration on this matter would be greatly appreciated. Sincerely, Warren Wendorff Wendorff Insurance /sa �� N (612) 879-2311 CI T V OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: April 26, 1977 TO: --City Council— — — — — — — — — — — — — —— — FROM: — —Don Pauley, Community Development Director — — — — SUBJECT: — — Request from Wendorff Insurance Mr. Wendorff's request for parking meters has been brought to my attention and I have discussed the situation with Gary, Marlow and Dean O'Borsky. Mr. Wendorff was advised approximately two weeks ago that he would be required to provide approximately four (4) off-street parking spaces. Since that time, we have received no indication of his intentions in this respect even though he has submitted a request for a Conditional Use Permit to the Planning Commission. In as much as it is possible that Mr. Wendorff may neglect to provide the required off-street parking once the meters are provided, I would recommend that the request be approved only after an acceptable off-street parking proposal has been submitted to the City. ORDINANCE NO. 8/77 ORDINANCE AMENDING SECTION 710:10 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "STOP STREETS" BY ADDING SUBDIVISION NO. 11 THERETO, RELATIVE TO "TRAFFIC, LOCAL REGULATIONS". THE CITY OF HUTCHINSON DOES ORDAIN: Section 1. Section 710:10 of the 1974 Ordinance Code of the City of Hutchinson, entitled "Stop Streets" is hereby amended by adding thereto Subdivision No. 11, which shall be as follows: Subd. 11. That the following named Avenue to -wit: Second Avenue S.E. at the intersection of Michigan Street be and the same is hereby declared, established and made a stop street. Section 2. Penalty. Any person violating the provisions of this ordinance shall be guilty of a penal offense and upon conviction shall be punished by a fine of not more than three hundred dollars or by imprisonment for not to exceed ninety days, or both. Section 3. Effective Date. This Ordinance shall take effect upon its publication. Adopted by the City Council on the day of , 1977. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk 6 - G ��4�ution ofTO ��PP�ciaritan Carlin Torgcr�ou WHEREAS, Mattin TangeAzon ha6 zenved the City weft as a membeA of the Ptann i.ng Comm.i szion 6oA the pa6t Give (5) ye u, and WHEREAS, 6 a%d Ma t i.n ToAgeu on ha6 e enved jad th6uUy and d c,P.ig entty giving 06 his time and tatent,6 towaAd the enA i chment o6 the City, NOW THEREFORE, BE IT RESOLVED BV THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, deep appneciat i.on i6 heAeby expne6aed to Maxt i.n Tongeuon jon h iz ajoAe- mentioned .6ehvice6 and the gut,itude of Hutchinson and the c ti,zen6 theneo6 iz heneb y expne66 ed. Adopted by the City Counc t thi,6 26th day ob Ap at, 1977. ac Mayon ATTEST: any D. Ptotz City CteAh (� RESOLUTION NO. 5954 TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $10,000 is hereby transferred by the Liquor Store Fund to the General Fund. Adopted by the City Council this 26th day of April, 1977. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk SPECIAL MEETING TRANSPORTATION BOARD April 6, 1977 The meeting was called to order by Vice Chairman Brian Buchmayer at 4:30 p.m. Present were Chairman Dan Huntwork, Vice Chairman Buchmayer, Frances Gruhn, Emma Lake, Rick Johnson and Carly Hoeft. Also present were Acting Department Head Pauley and Personnel Coordinator Sitz. 1. It was moved by Frances Gruhn, seconded by Dan Huntwork, to approve the minutes of the March 21, 1977 meeting. The motion was unanimously approved. 2. Acting Department Head Pauley discussed the following with the Board: a. Audit Report from the State Auditor dated April 5, 1977. No recommendations were offered by the audit. b. Consultran, Inc., a consulting firm, charges $20 per page for preparation of a tariff. The'Board asked that additional in- formation be obtained prior to their approving the hiring of a consultant firm. c. The Board approved that on the free Saturday before Easter that both buses be operated with a full staff. Also children 12 years and under must be accompanied by an adult to ride on that day. 3. The Board discussed the six month review of Dorothy Braun. It was moved by Frances Gruhn, seconded by Rick Johnson, to recommend to the City Council that Dorothy be made a permanent employee, a one step salary increase be given and her title be changed from Transit System Manager/Dispatcher to Transit System Coordinator. The motion was unani- mously approved. 4. The meeting was adjourned at 5:15 p.m. HUTCHINSON TRANSIT SYSTEM DRIVER OPERATING RULES To Each Operating Employee: It is the function of the Hutchinson Transit System to provide safe, efficient, punctual and reliable public transportation service to the residents of Hutchinson in a courteous and pleasant manner. You, the operating employee, bear the responsibility of providing that service. Your continuous contact with the public makes you a public relations representa- tive of the City. The purpose of this Employee's Manual is to provide those guidelines by which an employee can most efectively perform his/her work thus presenting a good example. This manual is supplementary to the City's Personnel Policy for full-time and permanent part-time employees and to Sections 19 & 20 (attached) of the Personnel Policy for all other employees. Familiarity with the Employee's Manual is a pre- requisite to your understanding the requirements of your job and the efficient performance of them. DEPARTMENT WORK RULES 1. Comply with all instructions received from your supervisor. Communicate your work oriented problems to the supervisor. 2. Complete all forms and reports accurately and truthfully. 3. All employees will be expected to share the holiday work schedules in as equitable a manner as possible. Acording to the provisions of the Personnel Policy full-time or permanent part-time employees will receive holiday pay. 4. City information and records should not be disclosed without authorization from the supervisor. 5. Do not absent yourself from duty, exchange duties with other employees, substitute another employee or non-employee in your place without authorization. 6. While on duty, engage in City business only. 7. Regardless of provocation, do not engage in altercations with a non-employee while on duty. 8. Do not engage in any careless activity that indicates a disregard for your own safety, the safety of others, or the City's equipment or property. 9. Return all City property entrusted to you upon leaving the employment of the City. -1- HUTCHINSON TRANSIT SYSTEM 1. AVAILABILITY FOR WORK A. Assume personal responsibility for keeping yourself informed of the assigned work schedule. B. Requests by the City to report for work on your normal day off should be honored whenever possible. Note 1. Operators needed for work on normal days off will, whenever possible, be notified prior to going off duty on the day preceding the normal day off. Note 2. Operators on sick leave, leave of absence, or medical leave of absence will not be called for work. 2. CORRECT 'DIME A. Possess an accurate watch at all times while on duty. 3. DRESS CODE A. Report for duty personally neat and clean. 4. VEHICLE INSPECTION A. Make the followinginspections before departing from the garage. Do not depart from the garage without authorization unless these conditions are normal. 1. tire inflation 2. crankcase oil level 3. coolant level in radiator surge tank 4. sight glass on the air cleaner and battery 5. fuel card to determine most recent fueling 6. fare box dump Note 1. The sight glasses on the air cleaner, battery and the radiator surge tank should expose the green door. Note 2. Tire hammer, coolant measuring hose, towels, coolant, motor oil (indicate useage on fuel card), transmission fluid, windshield washer solution and crankcase additive are all located in the transit garage. B. Be certain you have an adequate supply of materials necessary to performing your assignments. These include: daily log cards accident reports current schedules body damage reports vehicle inspection forms ball point pen fuel card p encils and are available at the transit office. -2- HUTCHINSON TRANSIT SYSTEM DRIVER OPERATING RULES continued C. Make sure you have the proper equipment and supplies necessary for cleaning your vehicle. They include: broom and wastebasket glass and vinyl cleaner and dispenser cleaning cloths and paper towels sweeping compound vomit crystals These -items are available at the street garage. D. Transmission level must be checked when engine is at normal operating temperature. This inspection should be made at either the beginning or end of the tour of duty depending on the engine temperature. E. Inspect the interior of the bus at your convpnience during your tour of duty. It is preferred this inspection be made as close to the completion of duties as possible. This inspection should be primarily to locate physical defects as well as evidence of vandalism, and should include an inspection of interior lights. Findings should be included on the daily inspection report. F. Inspect the exterior of the bus at the conclusion of duty. Be particularly alert for body damage, condition of lug nuts, and exterior lights. Include all mechanical findings on the daily report. Body damage must be recorded on the "Body Damage" form. Note 1. See reproduction of Daily Equipment Record and Driver's Daily Inspection Repo Report on pages Note 2. See reproduction of Body Damage Report on page 5. VEHICLE OPERATION A. Operate the vehicle assigned to you unless authorized to operate another vehicle. 1. Upon finding the assigned bus inoperable at the garage or in the event of a mechanical failure or malfunction during your shift, report such malfunction to the dispatcher and if necessary, exchange buses as soon as practicable. B. Comply with all existing traffic laws and regulations, all City rules, bulletins and instructions; and when operating on private property, other than City property, comply with their rules and regulations. C. Operate the vehicle in a safe manner. Keep, both hands free to operate the vehicle. Do not smoke or consume beverages or food while occupying the vehicle. D. Drive defensivley. Be alert to traffic conditions. Do not participate in unnecessary conversations, listen to non -company radios, or engage in any other -3- HUTCHINSON TRANSIT SYSTEM DRIVER OPERATING RULES continued ]Non -driving activity that draws your attention from traffic conditions while the vehicle is in motion. E. Practice courteous driving habits. Give the passengers a smooth comfortable ride. F. Do not operate the vehicle in a manner that is likely to cause unnecessary wear, strain or damage to the vehicle. G. Do not change, nullify, tamper or otherwise interfere with the normal function of any operational device on a City vehicle without authorization. H. Do not affix any item or device to a City vehicle without authorization. I. Park company vehicles in designated areas only. J. Do not leave bus unattended without good reason while in service. When vehicle is left unattended, turn off all equipment and remove keys from ignition. K. When operating a City vehicle equipped with a driver's seat belt, wear it properly buckeled whenever the vehicle is in motion. NOTE: This is not only an important safety factor, it is also important with regard to the image you present to the passengers. They notice whether you do or do not "buckle up". L. Take good care of all articles of value found in your equipment until they can be turned in to the dispatch office. NOTE 1: See reproduction of Daily Equipment Record on page 6. PASSENGER RELATIONS A. Do not refuse entry to the bus to passengers competent to take care of them- selves at any time. 1. Passengers not capable of taking care of themselves must be accompanied by an attendent. Children under 6 must be accompanied. B. Do not engage passengers in unnessary conversation particularly while the bus is moving. C. Avoid controversial subjects and arguments with the passengers. D. EXTEND CORDIAL GREETINGS TO ALL PASSENGERS GETTING ON OR OFF THE BUS. FOR EXAMPLE, "GOOD MORNING", "GOOD AFTERNOON", OR "THANK YOU". 7. VEHICLE MALFUNCTION A. Observe gauges on the dash frequently. B. Be alert for any unusual sounds or other indications of a vehicle malfunction. C. Upon being aware of a malfunction, be sure your passengers and the vehicle are -4- HUTCHINSON TRANSIT SYSTEM DRIVER OPERATING RULES continued safe. Pull over to the curb, out of traffic and stop. Display the four way flashers. In the event the malfunction results in immediate disability and the bus cannot be removed from traffic, display the flares/reflectors/flags. D. Diagnose the problem to the best of your ability. E. Notify the Dispatcher or Supervisor by the most expeditious means. If the vehicle, is still operable and you can safely proceed without damaging the vehicle. continue along the route at restricted speed and report the malfunction to the Supervisor at the bus terminal. If the vehicle is disabled or is operable but to proceed would be unsafe or cause damage to the vehicle, do not proceed. Call the City by phone or radio. F. State the nature or cause of the malfunction and give the exact location of the vehicle. G. Return to the vehicle and take care of the safety of the passengers and the vehicle until properly relieved. H. In the event you return an operable but malfunctioning vehicle to the garage without receiving previsous instructions, complete a "defective vehicle report" and label it "EMERGENCY REPAIRS REQUIRED": personnally deliver this report to your supervisor. In the event there is no supervisor on duty, park the vehicle in the garage and attach the report to the dash. 8. ACCIDENTS A. In the event of any accident, involving personal injury and/or property damage, take immediate action to insure the safety of your passengers and vehicle. B. Summon or be certain that the Police and any other competent help needed are summoned immediately. Quick action is especially important in cases of injury. C. Devote your attention to the care of your passengers, particularly the injured, until competent help arrives and relieves you. In the event of injury to non -passengers only, do not abandon them until competent help arrives to relieve you. D. As soon as possible notify the City by the most expeditious means. Give a brief description of the accident and the exact location. E. Circulate witness cards among passengers, other parties to the accident and bystanders whether such parties admit to knowledge of the accident or not. Retrieve the witness cards as they are completed. F. Complete all remaining insurance forms as well as body damage forms and mechanical report upon being relieved. G. Do not leave the scene of a traffic accident until properly relieved or until allowed to proceed by the police. In no case should injured passengers be transported by bus to assistance unless such injuries are of a minor nature. As always, common sense and good judgement should dictate how to proceed. -5- HUTCHINSON TRANSIT SYSTEM DRIVER OPERATING RULES continued H. in the event of an accident in which there is no property damage and no apparent injury, but in which the possiblity of a claim exists; circulate and retrieve witness cards, notify the City and complete the insurance forms in the same manner as though there had been damage or an injury. I. You are authorized to release the following City information: 1. Name and address, and phone number of the City. 2. Description of the vehicle. 3. Name of the bus insuror. Western Casualty and Surety Fort Scott, Kansas Policy #H 457 56 98 Agent: Harold Grams 896-5455 J. Do not discuss responsibility for the accident, the operating condition of the bus, or the settlement of claim. K. Personally deliver all relevant forms to supervisor or other representative of management not later than 24 hours after the accident. 9• RADIO OPERATION A. Next to the vehicle itself, the radio is the most important piece of equipment you have. Make sure that you are familiar with its operation and that it is kept in operating condition. B. At the beginning of your shift check in with the dispatcher to determine that the radio is operating correctly. C. When communicating with the dispatcher, speak slowly and clearly. A radio can easily garble your conversation so it is easier to speak slowly to prevent continuous repetition. D. Acknowledge the receipt of all communications by giving a 1110-411. E. If you schedule a pick-up or anything occurs that the dispatcher should know, radio it in. Lack of communication will quickly result in ineffective operation of the system. F. Whenever you leave the vehicle for more than a few minutes, let the dispatcher know that you will be out of communication and the location you are at. G. Avoid lengthy communications or engaging in unnecessary chatter. This is a City radio system and other departments and vehicles also need to communicate with each other. EMPLOYEE HANDBOOK PERSONNEL POLICY Page 7, 8, 9 SECTION 19: Reprimand and Dismissal: Subject to state law on veteran's preference, City employees shall be subject to disciplinary action for failing to fulfill their duties and responsibilities, conditions of employment or adopted departmental work rules. It shall be the policy of the City to administer disciplinary penalties without discrimination of any nature. All disciplinary action shall be for just cause, and the employee has the right to appeal or grieve any disciplinary action which he believes is either unjust or disproportionate to the offense committed. The super- visor, department head, and/or Administrative Assistant shall investigate all allegations before disciplinary action is taken. Except for severe infractions, disciplinary action shall be progressive and follow the steps listed below: 1. Oral reprimand. 2. Written reprimand. The written reprimand is to state that the employee is being warned for misconduct, explain the.misconduct, describe past actions taken by the supervisor to correct the source of misconduct, and outline future penalties. The employee shall receive a copy of such written reprimand. A copy shall also be placed in the personnel file, to be removed after one year if these are no subsequent reports. 3. Suspension without pay for up to 30 days, with the employee to be notified in writing of the reason and length of suspension. 4. Any officer or employee subject to the provisions of this resolution may be dismissed from the municipal service, and such dismissal shall separate the employee from pay status. Recommendation for such action may be made to the City Council by the department head or Administrative Assistant. The Council shall state the cause for dismissal in writing. A copy of the written notice stating such cause shall be sent to the employee upon request. An employee so dismissed is entitled to a hearing before the City Council, if requested by the employee within ten days after the notice of dismissal. The following items constitute cause for dismissal. a. Incompetence or inefficiency in the performance of duties. b. Conviction of a criminal offense involving moral turpitude. c. Violation of any lawful or official regulation or order or failure to obey any lawful direction made and given by his supervisor where such violation or failure to obey amounts to an act of insubordination or a breach of proper discipline or has resulted or reasonably might be expected to result in loss or injury to the municipality or the public. d. Possession or use of liquor or narcotics while on duty, or reporting for work while under the influence of either. e. Physical or mental defect which in the judgment of the Council incapacitates the employee for the proper performance of the duties of his position. An examination by a licensed medical doctor may be required. f. Wanton use of offensive conduct or language toward the public or municipal officers or employees. g. Carelessness and negligence in the handling or control of municipal property. Section 19 continued h. Inducing or attempting to induce an officer or employee of the muni- cipality to commit an unlawful act or to act in violation of any lawful and reasonable regulation or order. i. Taking any fee, gift, or other valuable thing in the course of his work or in connection with it from any citizen for his personal use when such gift, fee, or other thing is given in the hope or expectation of receiving a favor or better treatment than that accorded other citizens. j. Conduct in private life which brings discredit upon the municipal service. k. Proven dishonesty in the performance of his duties. 1. Violations of the provisions of this resolution. m. Deliberately making false statements or misstatement of fact in application for employment. n. Deliberate damage to or unauthorized removal of City property or that of another employee. o. Repeated violation of safety rules. Employees may be demoted voluntarily to a job within their capabilities if an opening exists. Employees may be demoted involuntarily for disciplinary reasons or poor performance except that no department head shall take such action without obtaining permission for such action from the Administrative Assistant. SECTION 20: Condition of Employment. Since all employees share the responsibility for keeping their department operating in an orderly, safe and efficient manner, they are entitled to know the types of conduct which will contribute to fulfilling their department's functions. At a minimum, all employees are required to observe the conditions of this resolution, including the following rules. In addition, observe department work rules which have been established specifically for your department. Such rules must be approved by the Administrative Assistant prior to application and then properly posted. 1. Be on time and ready to begin work at the specified time. 2. Stick by the job and avoid interrupting the work of others by unnecessary visiting. 3. Help keep the work area and equipment in good order. Observe safety regulations. 4. Restrict the use of the telephone. When possible, avoid making personal telephone calls during working hours. 5. Be an example. Your conduct and attitude as a public employee should be beyond criticism and should not draw unfavorable attention. 6. Be courteous and cooperative with your fellow workers. Do what you can to help new employees adjust to their jobs. MINUTES REGULAR MEETING - HUTCHINSON PLANNING COMMISSION TUESDAY, MARCH 15, 1977 1. CALL TO ORDER Chairman Cone called the meeting to order at 7:30 p.m. with the following members being present: Ken Gruenhagen, Clint Tracy, Bruce Peterson, Marlin Torgerson, and Rev. Thor Skeie in addition to Chairman Tom Cone. The member absent was Laurel Olson. Also present were Administrative Assistant Plotz, City Engineer Priebe, and Planning and Zoning Administrator Pauley. 2. MINUTES Bruce Peterson made a motion to approve the minutes of the regular meeting on February 15, 1977 and the special meeting on February 28, 1977, seconded by Clint Tracy and the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF VACATION OF EASEMENTS,SUBMITTED BY ELDRED MILLER Chairman Cone opened the hearing at 7:32 p.m. by reading the memorandum from staff dated March 2, 1977 containing their recommendation. There being no one present wishing to -be heard, the hearing was closed at 7:33 p.m. on motion by Marlin Torgerson, seconded by Ken Gruenhagen and carried unanimously. After discussion, it was moved by Marlin Torgerson, seconded by Bruce Peterson to recommend approval of this request to the City Council. Motion carried unanimously. (b) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY PRAIRIE HOUSE, INC. At 7:34 p.m. the hearing was opened by Chairman Cone. He referred the Commission to the memo dated March 2, 1977 with the staff's recommendation. Mr. Pauley showed the members a layout of the proposed sign for Prairie House, and also the two snaphots he had taken of the area with the four non -conforming signs being visibl. Mr. Pauley went on to explain the staff's proposal to allow the new sign contingent upon removing the four non -conforming signs. City Engineer Priebe expressed he felt the existing signs would probably hinder the use of the new sign. If all were left there would be an advertising con- glomeration that is a nuisance. Representative for Mr. Lenz from Prairie House state he felt Mr. Lenz would be willing to move the non -conforming signs if he can put the new one up. He would like to keep them all where they are -but if he can't, he will remove the non -conforming signs. There being no one else present wishing to be heard, the hearing was closed at 7:40 p.m. on motion by Marlin Torgerson, seconded by Bruce Peterson and motion carried unanimously. 17—.047 Planning Commission minutes cont. March 15, 1977 Page 2 After further discussion it was moved by Marlin Torgerson, seconded by Clint Tracy to recommend approval of this variance to the City Council contingent upon removal of the four non -conforming signs. Motion carried unanimously. (c) CONSIDERATION OF PRELIMINARY AND FINAL PLAT FOR LAKEWOOD TERRACE SECOND ADDITION At 7:41 p.m. Chairman Cone declared the hearing open. Mr. Yost stated when he first purchased the land as two large lots they didnot know how they were going to sell it but then as it was developed they decided to divide the lots. He stated he couldn't see any further divisions of the land in the future. There being no one else present wishing to be heard at this time, the hearing was declared closed at 7:45 p.m. on motion by Bruce Peterson and seconded by Clint Tracy. The motion carried unanimously. After discussion, it was moved by Clint Tr4cy, seconded by Bruce Peterson to recommend approval to City Council for the Preliminary and Final Plat of Lakewood Terrace Second Addition. (d) CONSIDERATION OF PRELIMINARY AND FINAL PLAT FOR McCLURE'S FIRST ADDITION Chairman Cone opened the public hearing at 7:47 p.m. City Engineer Priebe stated he approved of the plat and that three of the four lots have city water and sewer and also that he could see no problem in getting service extension for the fourth lot. There being no one else present wishing to be heard, the hearing was closed at 7:51 p.m. on motion by Ken Gruenhagen and seconded by Bruce Peterson. Motion carried unanimously. After further discussion, on motion by Rev. Skeie, seconded by Marlin Torgerson the request for Preliminary and Final Plat of McClure's First Addition was re- commended to Council for approval contingent upon $440 Parks and Playground contribution. Motion carried unanimously. (e) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY KENNETH FELSKA Chairman Cone opened the hearing at 7:53 p.m. by reading the memo dated March 2, 1977 with staff's recommendation. Mr. Felska - Stated it was all open ground behind his Brother to Ken Felska brother's house with no alley, and it would Hutchinson, MN be (the proposed shed) used only for storage there is no room in the garage. Mr. Priebe stated when the staff first reviewed the request from Ken Felska, Planning Commission Minutes cont. March 15, 1977 Page 3 Mr. Priebe stated when the staff first reviewed Mr. Ken Felska's request they felt there was nothing wrong with his constructing a storage shed. But since he uses his garage for business purposes and it is listed in the telephone directory as a business, they felt it should be brought to the Planning Commission to make a decision as to whether or not he should be allowed to build a storage shed. Mr. Felska - Asked if there had been any complaints Brother of Ken Felska because of the operation or because of a lot of traffic through the neighbor- hood. He also asked if it mattered where the building was built. Mr. Priebe questioned the usage of the property being in consistency with the City Ordinance. Since the staff was aware of the usage of the garage they felt the Planning Commission should be made aware of this also before construction of the storage shed. Mr. Pauley then stated the staff felt if the storage shed were attached to the garage it would be intensifying the use, however, they saw no objection if the storage shed were detached from the existing garage. There being no one else present wishing to be heard the hearing was closed at 8:17 p.m. on motion by Clint Tracy seconded by Ken Gruenhagen. After further discussion, a motion was made by Thor Skeie and seconded by Clint Tracy to deny the request as submitted by Ken Felska for a conditional use permit with the recommendation the storage shed be detached. Motion carried unanimously. (f) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY KENTUCKY FRIED CHICKEN At 8:18 p.m. the hearing was declared open by Chairman Cone with the reading of the public hearing notice as published in the paper on March 4, 1977 and the memo from the staff dated March 2, 1977 with their recommendation. Mr. Don Peterson presented drawings of the proposed remodeling and explained what would be done. There being no one else present wishing to be heard the hearing was closed at 8:25 p.m. on motion by Marlin Torgerson and seconded by Thor Skeie. Motion carried unanimously. After discussion, a motion by Marlin Torgerson was made to recommend approval to the City Council for the Conditional Use Permit submitted by Kentucky Fried Chicken. It was seconded by Ken Gruenhagen and carried unanimously. Planning Commission Minutes cont. March 15, 1977 4. NEW BUSINESS Page 4 (a) CONSIDERATION OF REQUEST FOR REZONING OF LOTS 11, 12, 15 and 18 OF AUDITOR'S PLAT SOUTH HALF OF CITY Mr. Priebe stated in order for the Coca Cola factory to do any remodeling they would need to request that the area be rezoned. He also commented that if any one objected to the rezoning they would appear at the public hearing. After discussion, it was moved by Bruce Peterson and seconded by Thor Skeie to set a public hearing for April 19, 1977 to rezone the aforementioned lots from R-2 to C-4. Motion carried unanimously. (b) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY CHUCK PEARSON Mr. Pauley explained that Mr. Pearson would like to remodel the warehouse on 4th Avenue Northeast, however, it is now a non -conforming structure and his request to use it as a book bindery is also non -conforming. Mr. Priebe stated Mr. Pearson wished to make the building more energy proof, fill in the cracks and so on. He went on to state the structure can meet the off-street parking requirements. After discussion it was moved by Marlin Torgerson and seconded by Clint Tracy to set a public hearing for April 19, 1977. Motion carried unanimously. (c) COMMUNICATIONS FROM CHAIRMAN Chairman Cone thanked Marlin Torgerson for his great contribution to the Planning Commission and for his faithful six years of service on the Committe and commented that they were all sorry to see him leaving. 5. ADJOURNMENT There being no further business to come before the Commission at his time, the meeting was adjourned at 8:45 p.m. MINUTES SPECIAL MEETING - HUTCHINSON PLANNING COMMISSION FRIDAY, MARCH 25, 1977 The special meeting was called to order by Chairman Cone at 12:00 (noon) with the following members present Bruce Peterson, Rev. Thor Skeie, Clint Tracy, Laurel Olson, Ken Gruenhagen, in addition to Chairman Cone. Mr. Pauley explained the request for rezoning as submitted jointly by Roger ZLemer and Arthur Wallner to the members present. After discussion, a motion was made by Bruce Peterson and seconded by Clint Tracy to set a Public Hearing on this request for the next regular meeting on April 19th, 1977. There being no further business to come before the Committee at this time, the meeting was adjourned at 12:07 p.m. PARK AND RECREATION BOARD MINUTES The Park and Recreation Board met at the City Hall, April 6th, 1977 at 7:00 p.m. Those present were "Bud" Daggett, Ward Haugen, Larry Morrissette, and Don Falconer. Also present were Fred Roberts, Park Superintendent, Rod Keith, Recreation Director, Jeff McKay, Assistant Recreation Director, Kay Peterson, City Council Representative, Gary Plotz, Administrative Assistant, Dick Lennes, School Representative, John Arden from the Leader office and Grace Sanstead, Secretary. The minutes of the March meeting were read and approved by Mr. Daggett. Fred Roberts gave his monthly report stating he is in need of a replacement at the cemetary as one man is retiring. All bodies with the exception of one, have been removed from the cemetery holding vault. Repair work goes on, and when weather permits they will be working on playgrounds and softball diamonds. He also stated three or four fireplaces will be needed for the West River Park and Chairman Daggett suggested six would not be too many. Chairman Daggett also suggested a break -down on the expenditures for the West River Park so the Board would know how the approximate $93,000 was being spent in the park. Mr. Plotz said this would be done for the next meeting. Mr. Keith gave his report on the up -coming programs for the summer. The Hutch- inson Hockey Association has requested a reduction in their fee from $2.00 to $1.00 per player with the time for this program being twice a week for two months. After a short discussion Mr. Morrissette made a motion, seconded by Mr. Haugen to keep the $2.00 fee the same as it has been. An "aye" vote followed by all members. A soccer league made up of Litchfield, Atwater, Glencoe, Dassel-Cokato, and Hutchinson was created this past week. Rod will have the complete list of the service staff at the May Board meeting. He then presented a petition signed by 92 residents in the Linden Park area for "some softball diamonds". It was Mr. Keith's understanding backstops were the only necessity requested at this time. So to clarify the matter a call was made to Mr. Lloyd Nadrehal and he came to the meeting with the request for backstops only. Mr. Nadrehal offered to pay for one if necessary to keep children off of the streets in that area. Fred Roberts assured him and the Board he could provide one or two back stops from those he has on hand at this time. A motion was made by Ward Haugen, seconded by Dan Falconer, to provide one or two backstops and plates, which Mr. Nadrehal felt sounded fair. A unanimous vote by all members followed to provide the available backstops for Linden Park. Mr. Keith also informed the Board the state law requires all municipally supported programs involving youth 12 years and younger be sexually integrated by June of 1978. The third and fourth grade basketball program and the flag program will be integrated immediately in order to comply with the law and hopefully make the transition of this new law in the fifth and sixth grade smoother in 1978. In the discussion pro and con that followed Jeff McKay added the City could'be liable to a lawsuit if it did not follow through. Chairman Daggett advised Mr. Mr. Keith to consult the City Attorney on his interpretation of the law and present it at the next Board meeting. Minutes continued Page 2 April 6th, 1977 A motion was made by Mr. Morrissette to accept Mr. Roberts and Mr. Keith's reports, seconded by Mr. Falconer and accepted by all members. Ward Haugen, representative on the Family Center Board, reported Ralph Neumann has been hired as coordinator effective April 1st, with his office being upstairs City Hall until the Family Center is completeed. A grand opening for the Family Center is planned for the Fall. A contest to name the Center has been announced in the Hutch Leader and a prize will be given to the winner submitting the best name. Jim Corson, former member of the Board has resigned, his term expiring in 1978. The people formerly interested in being on the Board are to be con- tacted, as well as any other persons interested in becoming a member to replace Mr. Corson on the Board. Gary Plotz present a memorandum stating the school will be proposing a project involving the City's North Park and specifically the use of the ice rink. Mr. Plotz also presented a memorandum proposing an alternative to creating a Department of Maintenance Services as suggested in a memo dated November 4th, 1976. Marlow Priebe would have a change in title from City Engineer to Director of Public Works, having the responsibility of supervising the overall performance of the water, sewer, cemetery, street, and park departments. Fred Roberts is to be the Assistant Director. Financially it will save the City approximately $32,000.00 in wages, supplies, and capital outlay from the orginal 1977 appro- priation for the Maintenance Services Department. It seemed to be acceptable to all people concerned. There being no further business, Chairman Daggett adjourned the meeting on April 6th at 8:50 P.M. until the next meeting on Wednesday, May 4th, 1977. Respectfully submitted, Grace Sanstead, Secretary. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 ME MORA:'ND UM DATE: _ApKij X5,1977 ,_ — — „„ — — — TO:City Council and Planning Commission --——————————————— — — —--- ` ---`— FROM: — Don Pauley------------- SUBJECT: Proposed Amendment to County Zoning Ordinan------------------------------ On Wednesday, April 13th, Marlow Priebe and I,attended a County Planning Commission meeting with municipalities to discuss a proposed amendment to the County Zoning Ordinance. Basically, the proposal would call for the addition of an A-1, Agricultural Land Retainment for Urban Expansion District, to the Zoning Ordinance. As the title indicates, the district would zond land agricultural for future expansion by urban areas. The district would surround the City limits of each municipality covering an area to be determined jointly by the municipality, affected township and the county. The district would allow development only to that extent that one acre in every 35 can be used for residential purposes. Any greater use would require platting and, as suggested by staff, connection to City services or annexation. In essence, the proposal if adopted would allow for orderly transition of agricultural land to residential use rather than the uncoordinated and unnecessary random development now occuring. Attached is a copy of the proposed amendment. Marlow and I will make a formal presentation on the proposal at your regular meeting. The County would like to have us respond to the proposal and, if acceptable, meet with the township to work out the arrangements. A-1 Agricultural Land Retainment for Urban Expansion District The primary purpose of this district is to conserve for a period of time, land for farming and any other open space land uses adjacent to or in close proximity to existing incorporated urban centers within McLeod County where urban expansion is planned to take place in accordance with the adopted land use plans prepared by the County acting in cooperation and agreement with said incorporated urban centers and their land use plans. It is the intent that the urban development be deferred in such areas until determined by the appropriate governing bodies that it is economically and financially feasible to provide adequate public utilities and services and is included in an urban area's capital expenditures program for a given time. Orderltiy transition from farm to urban uses shall be achieved by (1) annexation, rezoning and development adjacent to the incorporate limits of existing urban center, or (2) contiguous development as a logical exten- sion of similar urban land uses and zoned to the appropriate district. It is intended that the status of all areas in this district be re- viewed, jointly, by the appropriate planning bodies onns per calendar year who shall, determine whether there should be a transfer of all or any part of such area to some other appropriate land use, or to indicate any change in the existing Land Use Plan for the particular political entry or change in the Capital Program of the community affecting the district. Permitted Uses 1. All uses permitted in Section 5.1 A District 2. Single-family non-farm dwellings. Conditional Uses 1. All conditional uses permitted in 3.1(2) Height, yard area and lot width requirement. Height Regulations, front, rear and side regulations shall be the same as Section 5.1 Lot Area Regulations I. There shall be a minimum lot size of thirty-five (35) acres per new residential dwelling unit 2. For lots -of -record at the time of passage of this ordinance not meeting the minimum area requirements, the Township may isms a buil. if it meets the standards set forth in the McLeod County Well& bupermilding Regulations but in no instance shall be less than ten -thousand (10,000) square feet in area and a minimum frontage of 100 feet. Joint Powers Review All proposed developments within the A-1 Urban Expansion District prior to action by the McLeod County Planning Commission shall be submitted to the incorporated community and appropriate township for review and comment. All review and comments by the affected entry to the McLeod County Planning Commission shall be in writing. (612) 879-2311 CI T V OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN 55350 ME MO RAND UM DATE:April 26, 1977 --—-------- — — —— TO: — Mayor and City Council ——————————————— — — — — FROM: Water Billing Clerk --------------------------------- SUBJECT: Delinquent Water and Sewer Accounts -------------------------------- The following delinquent water and sewer accounts are submitted for your review: 2-0485-0-00 Elmer Schlender 604 Hassan Street S. $43.28 (Paid $43.28; check to be held until May 3.) q-n,)9S-n-nn nary uenten 125 Oakland Avenue $33.83 (Paid $35; check to be held until May 1.) 3-0550-1-00 Debra Norby R. R. 2 (for 133 Jefferson St. S.) $23.46 (No payment made.) 3-1250-1-00 Clifford Kersten 106 Adams Street S. $44.99 (Promised to make payment on May 1.) 4-0095-0-00 Glenn Sjolie 325 Adams Street S. $107.03 (Promised to make payment on May 1.) 4-0265-0-00 James Deragon 540 Monroe Street S. $122.60 (No payment made.) 4-0290-0-00 Roger Voss 510 Monroe Street S. $52.92 (Paid $20 on 4-22-77; another payment to be made April 29) 4-058 -00 Sand thke 416 E eet S. $32.1 /`"o payment made) 4-0810-2-00 Brian Kuebelbeck 426 Huron Street $25.90 (No payment made) A-nsz s n- z -nn Gary Lipinski R.R. 4, Box 101 Marshall, MN (for 546 Fourth Avenue S.E.) $32.25 (No payment made) 4-0930-3-00 Joe Ritchey 716 Glen Street S. (for 605 Third Avenue S.E.) $10.49 (Paid $20.29 4-20-77; Balance to be paid by other occupant) 4-0935-0-00 Raymond Woller R. R. 2 (for 607 Third Avenue S.E.) $43.40 (Payment to be made on May 2) 5-0180-0-00 Christy's 18 Main Street N. $178.88 (Weekly payments of $40 made 4-8, 4-15 & 4-21) 5-0 -0-00 Hutr leaners 130 In/street S. $267.52 &—nmc--n—nn Jon 0. Holmquist R. R. 1, Redbird Estates Portage, Wisconsin 53901 (for 550 Main Street S.) $72.08 (No payment made) s—AIM—i—nn micnaet Levesseur 626 Harmony Lane $30.48 (No payment made) 8-0840-0-00 Laverne Schneider 257 Gauger Street (for 26 Grove Street S.) $58.04 (Paid $20 4-7-77; check returned for insufficient funds. Will make payment on April 29.) 11-1160-0-00 Roy Chaffee 715 Main Street N. $70.93 (No payment made) 12-0750-0-00 Steve Coddington Hwy. 7 West (for 99 McLeod Avenue) $114.34 (No payment made) 12-1165-0-00 Ronnie Telecky 607 Bluff Street $82.82 (No payment made) 12-1425-0-00 Woody's Drive In 154 Fourth Avenue N.E. $47.73 (Paid $47.73 4-26-77; check to be held until May 1.) 20-0065-0-00 0�1� �.�✓ Eugene Duesterhoeft 715 Harrington Avenue M"A,, %26-9Z $46.37 (Paid $10 4-11-77) 26-0165-0-00 Darryle Krussow W-1034 Providence Spokane, Washington 99200 (for 750 Dale Street) $70.48 (No payment made) 10-0265-0-00 Mrs. Ruth Piehl 621 Juul Road $83.82 (No payment made) 11-0160-1-00 Hutch Auto Sales Hwy. 7, 22 & 15 $22.98 (No payment made) -2- ON SALE MALT LIQUOR LICENSES 1. Leonard Odegaard 2. Larry Cornwell 3. John Buytaent 4. Crow River Country Club 5. Jack Anderson 6. William Ernst 7. Larry Kreigh - Don Wurzberger OFF SALE MALT LIQUOR LICENSES 1. Gibson's Discount Center 2. Jahnke's Red Owl 3. Erickson's Valu Center 4. National Food Store 5. Johnson's Super Valu 6. Peterson Oil Co. (not renewing) Chriosty's Hutch Bowl J's Pizza Garten Jack's Tavern Dinner Bell Pizza Hut 9 C. (612) 879-2311 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN, 55350 April 14, 1977 CLERK -ADMINISTRATIVE ASSISTANT THE HONORABLE MAYOR AND COUNCIL 37 WASHINGTON AVENUE WEST HUTCHINSON, MN 55350 DEAR COUNCIL MEMBERS AND MR. PLOTZ; I will be leaving Hutchinson and moving to Plymouth, MN on May 3rd. I therefore submit my resignation as Water Billing Clerk effective May 4th. I have enjoyed my job, being such a challenge as it was and will miss my fellow employees dearly. It has been a fulfilling experience in many ways. I've learned to handle many situations I wasn't aware I could handle, and the experiences in the office have made me grow up in many ways, and a little wiser. My husband has been disappointed in his own job and was able to find another more in the field of his interest. We both enjoyed living in Hutchinson, and we hope our new home will be as friendly. I'm wishing all of you the best of happiness also, and thank -you for being a part of my life. I shall always remember you and most probably will be visiting you in the future. Sincere v, Kathie Stadler 9- do 8 M E M O R A� �N D U M DATE: April 22, 1977 --------------- TO: — Mayor and City Council — ------------------ FROM: GaryD. Plotz'Administrative Assistant -------------------------------- SUBJECT: Appointment = Water Billing Clerk In view of the resignation of Kathie Stadler (Water Billing Clerk), we are currently making arrangements for a replacement. Lillian Michaels has informed me of her interest in assuming the responsi- bility of Water Billing Clerk, and she has shown a willingness to train on the data input machine located at the Utilities. She has some experience in working with our water billing system, as she has periodically assisted Kathie Stadler over the past few months. I would recommend the appointment of Lillian Michaels as Water Billing Clerk. GDP:ms (612) 879-2311 CI T V OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A 'N D U M DATE: April 20, 1977 ------------ -- TO: — City Council --------^--------------- FROM: Don Pauley, Planning and Zoning Administrator -------------------------------- SUBJECT: Request for Variance by Chuck Pearson ---------- -------- At their regular meeting on Tuesday, April 19th the Planning Commission recommended approval of a variance request by ,Chuck Pearson. The variance would be to allow the remodeling of the building on the southwest corner of Bluff Street and Fourth Avenue Northeast. The building does not comply with the setback requirements for the district. Mr. Pearson proposes to open a book bindery in the building. Im N (ro fPQ O M N a NE 8 �d 9 cep• CP�•P' c . o� k 4C I L4 %I.2ty ' P REPP►REO FOR' �`'� McCOM9S-KNUTSON ASSOCIATES, INC. 3"N z1 7J CONSULTING fNGINHAS O LAND SUNVITONS ■ lift FLANNtNt Ffl S��I�V^s`� W NNlA/Ol1G. NVTCNfNfON �riAM1f9ONAll. MfNNlSOTA 30%% 4? RESOLUTION NO. 5950 A RESOLUTION GRANTING VARIANCE FROM SECTION 9 OF THE ZONING ORDINANCE TO ALLOW THE REMODELING OF THE BUILDING ON THE SOUTHWEST CORNER OF BLUFF STREET AND FOURTH AVENUE NORTHEAST BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mr. Charles Pearson has applied for a variance from Section 9 of the Zoning Ordinance to allow the remodeling of the building at the following location, to wit: East 84 Feet of that part of Lot 1, Block 19, North half of City lying North of the Burlington Northern Railroad right of way line. 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be granted. 3. The Council has considered the effect of the proposed variance upon the health; safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the pro- posed variance upon the Comprehensive Plan. ' 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adja- cent property, unreasonably increase the congestion in the public streets, in- crease the danger of fire, endanger the public safety, unreasonably diminish or impair health, safety, comfort, morals, or in any other respect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demon- strable hardship or difficulty. CONCLUSION The application for variance for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 26th day of April, 1977. D. J. Black, Mayor ATTEST: Gary D. Flotz, UtLY Cie f -XI- RESOLUTION NO. 5951 RESOLUTION GIVING APPROVAL OF FINAL PLAT .OF HELLAND'S FIRST ADDITION WHEREAS, W. A. Helland of Spicer, Minnesota, owner and subdivider of the land proposed to be platted as Relland's First Addition has submitted its appli- cation for approval and final plat of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the Laws of the State of Minnesota and the ordinances of the City of Hutchinson and WHEREAS, said plat is situated upon the following described lands in McLeod County, Minnesota, to -wit: 80 Acre Tract in West Half Section 36, Township 117 North, Range 29 West. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA; 1. That said plat of Helland's First Addition is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota, provided however, that this approval is made subject to the approving opinion of the City Attorney as to title and form and execution of the plat. 2. That the City Clerk is hereby directed to file a certified copy of this resolution in the office of the County Recorder and Register of Titles for their use as required by M.S.A. 462.358 (3). 3. That the City Clerk is hereby directed to supply a certified copy of this resolution to the above named owner and subdivider who is the applicant herein. BE IT FURTHER RESOLVED THAT such execution of the certificate upon said plat by the Mayor and City Clerk, as required, shall be conclusive showing of proper compliance therewith by the subdivider and City officials charged with duties above described and shall entitle such plat to be placed on record forthwith with- out further formality. Adopted by the City Council this 26th day of April, 1977. ATTEST: Gary D. Plotz, City Clerk D. J. Black, Mayor RESOLUTION NO. 5952 RESOLUTION GIVING APPROVAL OF FINAL PLAT OF HUTCHINSON INDUSTRIAL DISTRICT SECOND ADDITION WHEREAS, Hutchinson Industrial District of Hutchinson, Minnesota, owner and subdivider of the land proposed to be platted as Hutchinson Industrial District Second Addition has submitted its application for approval of final plat of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the Laws of the State of Minnesota and the ordi- nances of the City of Hutchinson and WHEREAS, said plat is situated upon the following described lands in McLeod County, Minnesota, to -wit: Part of Block 1 and 3 of Hutchinson Industrial District, according to the recorded plat thereof. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said plat of Hutchinson Industrihl District Second Addition is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota, provided however, that this approval is made subject to the approving opinion of the City Attorney as to title and form and execution of the plat. 2. That the City Clerk is hereby directed to file a certified copy of this resolution in the office of the County Recorder and Register of Titles for their use as required by M.S.A. 462.358 (3). 3. That the City Clerk is hereby directed to supply a certified copy of this resolution to the above named owner and subdivider who is the applicant herein. BE IT FURTHER RESOLVED THAT such execution of the certificate upon said plat by the Mayor and City Clerk, as required, shall be conclusive showing of proper compliance therewith by the subdivider and City Officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality. Adopted by the City Council this 26th day of April, 1977. ATTEST: Gary D. Plotz, City Clerk D. J. Black, Mayor I (6,12) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVt=NUE WEST HUTCHINSON, MINN. 55350 DATE: April 26, 1977 TO: Mayor and Council FROM: Personnel Coordinator RE: Old Armory Custodian (Lila Westphal) I have recently reviewed the duties of the position of old armory custodian. This position has been filled by the same employee since June 1975 and has been considered part time. However, the normal work week has consistently averaged 30 to 35 hours over this entire time period. On analyzing the duties and responsibilities of this position, it seems the only significant difference between old armory custodian and city hall custodian is that a boiler operator's license is not required at the old armory. The majority of all custodial duties at the old armory are performed in this position. (Attached for your reference are the two job descriptions referred to.) I would recommend that old armory custodian be classified as Grade II, Step 4, consistent with the City's pay plan. Respectfully, Copy: Rod Keith Marlow Priebe Fred Roberts TITLE: OLD ARMORY CUSTODIAN -39A- DOT 381.887 DEPARTMENT: OLD ARMORY MAINTENANCE Ilb 4-77 SUPERVISED BY: DIRECTOR OF PUBLIC WORKS, ASSISTANT DPW SUMMARY: THIS IS CUSTODIAL WORK IN THE CARE AND MAINTENANCE THE OLD ARMORY BUILDING AND GROUNDS DUTIES AND RESPONSIBILITIES I. Performs custodial duties in the Old Armory: a. Sweeps, mops and polishes floors. b. Dusts, polishes, arranges and moves furniture and equipment. c. Washes walls, windows and woodwork. Cleans restrooms and replenishes supplies. d. Cleans up debris after public activities. Collects garbage for sanitation pickup. e. Replaces light bulbs, makes minor repairs on plumbing, electrical equipment and furnishings. f. Opens and locks doors at specified times. Raises and lowers the flag daily. 2. Performs maintenance duties on City property. a. Mows grass around Old Armory. Cares for flowers at City Hall building. b. Shovels snow from the sidewalks and steps of the -Old Armory. c. Assists with painting or various duties at City Hall building. 3. Performs related duties as required. EQUIPMENT: Buffing machine, lawn mower, tools, cleaning supplies and equipment, vacuum cleaner. DESIRABLE QUALIFICATIONS Knowledge of cleaning materials, equipment, and methods. Mechanical aptitude. Ability to schedule own time and work without supervision. WORKING CONDITIONS Inside work and some outside work in all weather. Irregular hours. DUTIES AND RESPONSIBILITIES 1. Performs custodial duties in City Hall and Police Department: a. Sweeps, mops, polishes and waxes floors. b. Dusts, polishes, arranges and moves furniture and equipment. c. Washes walls, windows and woodwork. Cleans restrooms and replenishes supplies. d. Replaces light bulbs, makes minor repairs on plumbing, electrical equipment and furnishings. e. Opens and locks doors at specified times. Raises and lowers the flag daily. 2. Operates, attends and maintains the Iow pressure boiler in the City Hall building, Keeps a weekly record of chemicals used in the boiler. 3. Performs maintenance duties on City property. a. Mows grass and cares for plants around City Hall. b. Shovels snow from the sidewalks and steps of City Hall and the fire barn. c. Assists workers in the street and/or park departments in moving equipment and preparing the voting place for elections. 4. Performs related duties as required. EQUIPMENT: Buffing machine, lawn mower, tools, cleaning supplies and equipment, vacuum cleaner. DESIRABLE QUALIFICATIONS Knowledge of cleaning materials, equipment, and methods. Mechanical aptitude. Knowledge of operation of low pressure boiler. Ability to schedule own time and work without supervision. SPECIAL REQUIREMENTS Class IV boiler license required for boiler operation. WORKING CONDITIONS Inside work and some outside work in all weather; irregular hours or overtime. -39 - DOT 381.887 TITLE: Ci i Y HAI.,!_ i,USiOUTAN & 16(Ij .i R OPERATOR IIb DEPARTMENT: CITY HALL MAINTENANCE SUPERVISED BY: DIRECTOR OF PUBLIC WORKS, ASSISTANT DPW SUMMARY: THIS IS CUSTODIAL WORK IN THE CARE AND MAINTENANCE OF CITY HALL BUILDING AND GROUNDS DUTIES AND RESPONSIBILITIES 1. Performs custodial duties in City Hall and Police Department: a. Sweeps, mops, polishes and waxes floors. b. Dusts, polishes, arranges and moves furniture and equipment. c. Washes walls, windows and woodwork. Cleans restrooms and replenishes supplies. d. Replaces light bulbs, makes minor repairs on plumbing, electrical equipment and furnishings. e. Opens and locks doors at specified times. Raises and lowers the flag daily. 2. Operates, attends and maintains the Iow pressure boiler in the City Hall building, Keeps a weekly record of chemicals used in the boiler. 3. Performs maintenance duties on City property. a. Mows grass and cares for plants around City Hall. b. Shovels snow from the sidewalks and steps of City Hall and the fire barn. c. Assists workers in the street and/or park departments in moving equipment and preparing the voting place for elections. 4. Performs related duties as required. EQUIPMENT: Buffing machine, lawn mower, tools, cleaning supplies and equipment, vacuum cleaner. DESIRABLE QUALIFICATIONS Knowledge of cleaning materials, equipment, and methods. Mechanical aptitude. Knowledge of operation of low pressure boiler. Ability to schedule own time and work without supervision. SPECIAL REQUIREMENTS Class IV boiler license required for boiler operation. WORKING CONDITIONS Inside work and some outside work in all weather; irregular hours or overtime. FUR OFFICE USE ONLY FARADDATE RECEIVED APPRGVED APPLICATION & PMIT Name of Organiaation American Leg,ion I'cist96 2. Address of Organization Third Ave SE, t'utchinson Phone 897-1035 . Tom Koeppen, Ad_'utant 3. Authorized Officer's Name-------------------------------------------------------- 4. Officer's Address 36 Wash. Ave. W. Phone 879-2385 5. Parade Chairman Ervin "Bud" Prive 6. Parade Chairman's Address 410 College Ave, Hutchinso Phone 897-6661 7. Date of Parade R onday, t'�ay 30, 1977 Assembly Time 9L- 30 a.m. 8. Location and Description of Assembly Arm Old Armory Area 9. Starting Time of Parade 10 a . m. Estimated Time of Termination 11 a • m • 10. Starting Point of Parade r r . r n f Franklin 3t and Fir gt Ave SE 11. Mute of Parade Travel Franklin to Washington, Washington to Plain St., Main St. to Oakland Cemetery 12. Termination Point of Parade Oakland Cemetery 13. Approximate Number of Units, Animals and Vehicles which will constitute Parade with Type and Description of Animals and Vehicles Legion Post, VFW Post, Fire Dept, Boy and Girl Scouts, Nat. Guard Co. 14. Maximum Internal of Space to be Maiate' ned Between Unita Car length 15. Maximum Length of Parade three to four blocks 16. Minimum and Maximum Speed of Parade Three MPH 17. Portion of Street Width Traversed Cneter --..------.wMr-�rA�i---l--M-------------N-----N-~------------------------------------ -� Approved this�day of 6PR 19 -upon compliance with the following terms and conditions Chief of Police /�/�612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 ME MO RA''ND UM DATE: April 21, 1977 --------------- To: Cites Council — FROM: City Engineer — ---------------------- SUBJECT: City Hall Standby Generator — In late summer of 1975 the exhaust system for the above -referenced generator became in need of repair. At that time Mr. Quade submitted a cost estimate to Frank. I am not certain that the information was given you. To date the repair has not been made. The cost of the work has increased for the two reasons in Mr. Quade's new estimate. This problem will not improve without the repair being done and I therefore request approval of said work by Quade's, Inc. Respectfully, CITY OF HUTCHINSON Marlow V. Priebe City Engineer ns Attachement CC: Fred Roberts Vuade S, Inc. H. P. QUADE Plumbing, Heating and Electrical Contracting Electrical Appliances Air Conditioning Sporting Goods Timken Oil Burners Phone 896-5505 HUTCHINSON, MINNESOTA April 19 1977 Mr. Marlow Priebe City Engineer Hutchinson MN Re: Exhaust system for standby generator Dear Sir: The following is our price on the abovementioned project including: 1 4" x 31 stainless steel flexible pipe 1 4" 90 degree elbow ' 2 4" couplings 3 4" x 12" nipples 1 4" bolted flange labor to install total price $792.00 The reason for the increase in price of $223.00 aver our quotation of August 12, 1975, is the increased material and labor costs in the past two years. Also, the 4" x 31 stainless steel flexible pipe is now a special factory order rather than available from local Minneapolis stock. Yours ly, QU S ee . Quade Jr. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A' 'N D U M DATE: -April 20, 1977 - - - - - - - - - - - - - - TO: Mayor & City Council -------------------------------- FROM: Building Official -------------------------------- SUBJECT: Building Permit Fees and Plan Check Fees -------------------------------- City Staff Members reviewed suggestions presented by Attorney Bill Haas for Mr. Wes McCallum in a letter dated April 7, 1977, concerning Building Permit Fees and Plan Check Fees for placing manufactured homes in City of Hutchinson manufactured by Great Plains Supply. Plans checked and approved by the State of Minn- esota and required State of Minnesota Inspection for manufactured homes have been made on these homes. Careful consideration of their suggestions on this subject leads us to suggest their cost would not be anymore and probably less if we charge the regular Building Permit Fee and no charge at all for the Plan Checking Fee, the amount of work to administer would be more simplifieL I contacted two m•inicipalities in the State who are enforcing adopted State of Minnesota Building Permit Fees and Plan Checking Fee Schedules suc.i as we have and found out how they implement them under simila:^ circumstances. The way they are doing it coincides with recommendations agreed upon by staff. We recommend the following amendments to our adopted Building Permit and Plan Check Fee schedules: 1. Building Permit Fees for placing or constructing manufactured buildings or structures in the City of Hutchinson be the same Fee as our present Bu:_lding Permit Fee Schedule for buildings or structures requires. 2. Plan Checking Fees paid to State of Minnesota Building Code Division for revi(�w and approval of Plans and Plan Checking Fees paid to the City of Hutchinson for review and approval of Plans, submitted to this office for building permits, be exempt from paying a Plan Check Fee to the City of Hutchinson, Minnesota. M i April 20, 1977 Memo to City Couicil Members Page Two If you have any questions or would like information regarding these recommendai:ions, please contact this office. ns CC: W.B. Haas, Attorney Wesley McCallum Don Pauley Marlow Priebe Gary Plotz Respectfully, CITY OF HUTCHINSON Elden Willard Building Official 1-4 W. B. (BILO HAAS ATTORNEY AT LAW V. o. •O■ t57 TELEPHONE CITIZENS SANK BUILDING 611-679-8037 HUTCHINSON, MINNESOTA 55350 �p11121 314 � M ! April 7, 1977 � Apa'9 � p�1V City Council City of Hutchinson14 o� 4 Hutchinson, MN 55350 6�8Zzzgz Gentlemen: It is my understanding that Great Plains Supply Company and Mr. Wes McCallum have been asked to submit to you, in writing, a proposal relative to the payment of inspection fees on the houses that they build according to a plan approved, inspected and sealed by the State of Minnesota. It is the position of Great Plains that since the build- ing is built according to the State of Minnesota requirements and is inspected and a seal of approval is placed upon the building by the State, that Great Plains should pay the City inspection fees only for those inspections which it is necessary or appropriate for the City to make to make sure that Great Plains complies with the building code on matters extrinsic to the building itself. Mr. Eldon Willard and Mr. McCallum have discussed this, and Mr. McCallum has indicated that he feels it is equitable to pay an appropriate fee for the inspections actually made. It is our understanding that your Ordinance calls for six (6) inspections and of those six, either 3 or 4 may be necessary from your Ordinance standpoint over and above the inspections made by the State. Therefore, Great Plains feels that for each inspection made, they should pay one-sixth (1/6) of the inspection fee in- dicated by your Ordinance. Further, although the plan for the building has been approved by the State, Great Plains feels that it would be equitable to pay one-half (1/2) of your plan inspection fee. We would respectfully request that the plan set out herein be adopted relative to those buildings built by Great Plains in accord with the State permits and inspections. Thank you. Yours very truly, t. v.,s Ije Y WBH:lc W. B. Haas (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A''N D U M DATE: April 22, 1977 TO: —May -or and City Council — — — — — — — — — — — — — — — — — — — — FROM: —GaD. Plotz, Administrative Assistant --ry ——------------------——— — — — — —— SUBJECT: Insurance Rufus Alexander, Bill Rosenau, Mavis Geier, Ralph Westlund, Buzz Schantzen, and I met with the City's insurance consultant, Bill Peet, on Wednesday, April 20, 1977. SECURING INSURANCE AS A GROUP It was the feeling of Bill Peet that the hospital, utilities, nursing home, and City should secure insurance as a group; however, a breakdown of the re- spective premiums would be provided. The primary consideration in having the City operations bid as a group are as follows: 1. Past experience has shown lower premiums. 2. Minimized potential of overlapping coverage and/or legal action between different insurance companies (overlap coverage clause). 3. Liability coverage for utilities (presently over 30 utilities are unable to obtain coverage). EFFORTS TO RENEW EXISTING COVERAGE Mr. Peet recommended that we first contact the Madsen Insurance Company, as re- quired in the 1974 specifications (right of first refuse) to obtain the cost for the renewal of equivalent coverage. Mr. Peet felt that if the renewal would represent a 10% increase or less, the City should renew and update the existing coverage, rather than bidding the insurance. Howard Madsen called Home Insurance and later informed the City that their prem- ium would exceed 10% for equivalent coverage and evaluations as stated in the 1974 proposal. Insurance April 22, 1977 Page 2 Howard Madsen suggested that Bill Peet directly contact the Home Insurance Com- pany to obtain a specific cost. Mr. Peet contacted the Home Insurance Company and was informed that the premium would be up approximately $25,000 (confidential information) for equivalent cov- erage in values. This would represent an approximate 40% (confidential informa- tion) increase of premiums. RECOMMENDATION TO BID INSURANCE AND PREPARATION OF BID SPECIFICATIONS In view of the estimated renewal rates, Mr. Peet has recommended that the City proceed with bidding the insurance. Mr. Peet has provided the City with aispecifications for bidding insurance package. In addition to the existing City coverage, Mr. Peet has included pub- lic official liability and umbrella coverage within the specifications. He has also provided the City with a guideline for preparing the underwriting data that will be attached to the bid specifications. Mr. Peet has recommended that the bids be received by Wednesday, June 22, 1977, and subject to Council action on Tuesday, June 28, 1977. Mr. Peet will review the bids and submit a recommendation to the Council at that time. GDP:ms (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M () R A N D U M DATE: _April_22-,_19J7 TO: 0ity Council------ ---- - - - -- - - _ - - FROM: Rec-reat_iQo_Director SUBJECT: Hiring __Of 5Mppr Staff Below is a list of the Recreation Department's recommended summer staff. All of the persons with but a few exceptions noted, worked in the programs last year. 1 The members of the summer swimming staff,with Julie Hoeft being the new staff person,have worked in the summer swimming program for 4 years. Dan Goede is the supervisor and has worked in the recreation program for 7 years. He has steadily developed into one of the best if not the best of the summer program supervisors the Recreation Department employs. It is for these reasons that I am recommending that Dan receive a $.25 an hour increase in pay going from $3.25 to $3.50 an hour. The salary scale for the swimming staff was established in 1973 during the administration of Tom Mealey. It has proven to be extremely workable and we have worked within this frame work since that time. Recommended Summer Staff 1977 Pla-mobile -- Randee Washechek Lian Hedin� Ann Koglin Baseball -Softball -- Roger Fitzloff Stan Sytsma Mark Muetzel Sue Summerfield Kathy Robinson Lisa Erickson Rod Keith Swimming -- Dan Goede Kris Natwick Tom Goetzke Karen Dobratz Julie Hoeft Summer Basketball -- Al Koglin Tennis -- Jill Nelson Summer Gymnastics -- Ann Sweeney -01 42 Peggy Parkweky Hutchinson, Minn. 55350 Phone 612-8794491 bear Grmtlemian� Apell 269 1977 In regards to vatting is a Family Recreation Centro JA downtown Sutahinson we feel that working together vith the Polio* Department and other law to offices to help fight the urine rate and to give the people a place to go that vant a total family xeiationship or.(Femily Unity). Also an importmnt asset to the downtown business In being able to leave their children off A the reoreatiao outer ride they do their shopping* There vin be no sucking. allwid in tht revreation oenter. The recreation will keep yaPmg people off am highways therefore lessening the poraentage of aocidentoo Also the persoutage of alchol oansumed by young people and grown-yp &Uke• In closing# one last aa®ent, these centers have proven themselves throuGhout the United States. sincerely$ "We Practice the Golden Rule" 9 I (612) 8 79 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: April 26, 1977 ------------ TO: City Council a -- -------�-f----------------- FROM: —Don Pauley— — —— — — — — — — — — — T SUBJECT: "No Parking" Request from Hands, Inc. -------------------------- A request from Hands, Inc. for a "No Parking" strip immediately across Michigan Street from their loading docks has been referred to me for comment. I have discussed the request with Dean O'Borsky and Marlow and,we would recommend that the strip not exceed 60 feet in length. We have no other qualifications and would recommend approval of the request. 41 April, 22, iP7�f The Hutchinson City r ouncil Hutchinson, Vinnesota 55350 Dear Mayor and Coun�;il AC€ mbprs: Winthrop, Minn. 55396 East First Street 507-647-5387 46C 2 32 �s��r' APR 1977 CO E(VEp w N`��<`0168 L9� Hands, Tnr.. needs to establish a no pnrking zone on the 'rest side of ?`^chi- gan Street opposiL- cur trucl: loa6ing ranps. Tris is necessary so the semi' can back up to our building docks without first having; to get parked cars moved. As soon as the weather irriprovr.s we will have ample room for our em- ployees to park along; thf; South side of our building. life ianderstand that we neFd your approval before the curb can be minted yellow and no narking signs ,-ut up. Attached are copies of a rough drawing of our 'nail -ding location along 11chi - gan Street and the area, not yct men.cur-:d in feet, that we need to havr; marked 11110 PA :i'.IrMG'' . ?le hope you will act favorably on our roqu,�st and we thank you for your consideration. Sincerely your;, W.. A I 9�) Ge2 :',anager. n s, HaInc. JAY: lh enc/ 4 c I i'li AM PRI)bCAl I t) /) i- r txACT- Sc" f` -' neede4. N 77 r t REGULAR COUNCIL MEETING April 26, 1977 General Fund Hazel Sitz clerical hours $ 339.20 Wesley Greve fire marshall 35.00 Myron Johnson fire marshall 87.50 Steven Lueneberg park dept. labor 85.10 Frank Rahn liquor store clerk 75.00 Gladys Hogan liquor store clerk 121.88 Hazel'Sitz personnel clerk 347.15 Myron Johnson fire marshall 66.50 Norman Wright park dept. labor 36.00 Steven Lueneberg park dept. labor 121.90 William Karl engineering dept. labor 304.00 Frank Rahn liquor store clerk 75.00 Gladys Hogan liquor store clerk 152.75 Walter Rippe plumbing inspections 146.40 McLeod Coop Power Assn. airport electrical 186.17 New Ulm Flight Service contractual services 280.00 Raske Building System Inc. airport repairs 290.71 Marla Markgraf recreation labor 36.80 Ralph Neuman managers conferences 119.10 Clifford Paulsen tree inspector short course 20.40 Elden Willard meeting and use of private vehicle 135.00 Minn. Chapter MFOA membership dues 10.00 Windsor Publications civic publication 90.00 Commo-Co radio equipment services 200.46 Jack Meyer board dog fees for March 93.00 IBM typewriter ribbons 111.60 U.S. Leasing accounting machine 261.28 Gary D. Plotz intown mileage 30.00 Minn. U.C. Fund unemployment for Bill Nelson 424.48 Chapin Publishing Co. publication costs on improvements 342.25 Hutchinson Leader publication costs 1084.85 Coast to Coast Store supplies 79.36 Miller,Miller & Mac Inc. payment on street storage bldg. 6100.00 Donald Pauley mileage expenses 38.83 NAHRO Conference registration -Don Pauley 65.00 Home Bakery Inc. planning mtg. expenses 4.50 Joyce Rix CD Home Rebab.grant 1370.00 Leon Jaster CD Home Rehab.grant 4405.00 Emily Johnson CD home Rehab.Grant 4897.37 Wayne Meece CD Home Rehab.grant 2893.00 Martin Yerka CD Home Rehab.grant 2377.00 Harold Fratzke CD Home Rehab.grant 4388.65 Hutch Area VorTech Institute work-study billing 1211.31 State Treasurer-Soc.Sec. 1st quarter contribution 6992.06 Crown Life Ins. Co. medical and disability ins. 4108.91 Earl & Loretta McDonald park land payment 3588.00 Water 6 Sewer fund prim. & interest -cemetery note 2840.00 Dean O'Borsky clothing allowance 100.00 Richard Waage clothing allowance 100.00 Scott Schwartz clothing allowance 100.00 Wm. Mattsfield clothing allowance 100.00 Howard Beck clothing allowance 100.00 Al Cheney clothing allowance 100.00 John Gregor clothing allowance 100.00 James Haasl clothing allowance 100.00 Michael Kirchoff clothing allowance 100.00 -2- Michael Hogan clothing allowance $ 100.00 Wm. Wegner clothing allowance 100.00 Ronald Kirchoff clothing allowance 100.00 Sheraton Inn -Northwest sales tax on lodging-O'Borsky 2.28 Scott Schwartz maternity benefits 400.00 Twins Motor Inn Mattsfield lodging for training school 71.04 Wm. Mattsfield expenses for BCA breathlizer school 149.12 Richard Waage mileage expenses 31.20 $ 52,922.11 WATER & SEWER FUND Crown Life Insurance Co. medical & disability ins. $ 320.30 State Treasurer-Soc.Sec. 1st quarter payment 603.45 Myron Wigen Chev. Co. 1977 Chev. Track 4314.00 Coast to Coast supplies 1.96 Minn. U.C. Fund unemployment comp -mike Tucker 543.08 Hutchinson Leader publication costs 21.01 5,803.80 Comm. Dev. Fund General Fund transfer of funds for grants $ 31 000.00 Bonds of 1976 Orval & Florence Satterlee payment on gravel pit land $ 15.57 6050.00 transfer to general fund Principal & interest Hutchinson Cold Storage contract payment Bonds of 1973 Twin City Wine Co. wine 330.96 Basil and Alice Bell payment of principal & interest $ 389.60 liquor assessed with taxes on curb & gutter project 2 yr. subscription Off Street Parking Fund Commissioner of Revenue sales tax 1955.35 Harvey Daharsh servicing meters $ 90.00 Charles Bell servicing meters Twin City Wine Co. 120.00 Coast to Coast supplies wine 1.14 Griggs, Cooper & Co. Inc. liquor $ 211.14 Revenue Sharing Fund Hutchinson Leader publication costs $ 22.00 MUNICIPAL LIQUOR STORE Gerald Fischer supplies $ 15.57 City of Hutchinson transfer to general fund 10,000.00 Hutchinson Cold Storage contract payment 150.00 Twin City Wine Co. wine 330.96 Griggs,Cooper & Co. liquor 2253.97 Ed Phillips & Sons Co. liquor 1721.00 Beverage Journal 2 yr. subscription 8.00 Commissioner of Revenue sales tax 1955.35 Ed Phillips & Sons Co. liquor 1313.98 Old Peoria Co. Inc. liquor 1018.53 Twin City Wine Co. liquor 439.47 Midwest Wine Co. wine 245.25 Griggs, Cooper & Co. Inc. liquor 2855.76 $22,307.84 FOR YOUR INFORMATION 976 Osgood Avenue Hutchinson, :Iinnesota 55350 April 25, 1977 r . 252621 c-ZA 2dA, Nx. D. J. Black APR In �) Mayor PJEvM ro City Hall w Hutchinson, Minnesota 55350 Dear Mayor Black: ��'E�itLLOL6� We are purchasing a residence in Acoma Township and plan to move there about August 1, 1977. As I will no longer then be a resident of Hutchinson and not eligible to be a member of the Hutchinson Planning Commi.ssiong I must resign as a member of the Planning Commission effective not later than August 1, 1977. In my absence, I was elected Vice Chairman at the meeting on April 20, 1977. I feel it would be in the best interests of the City to elect a vice chairman that will be in position to serve for the full term. For this reason, I prefer not to accept the position. I have appreciated the opportunity to work with the Planning Co.-nmiSSion. Thank you. Respectfully, Laurel L. Olson cc: Mx. Tom Cone Chairman Hutchinson Planning Commission rear q. q a1` ti r % :i* *o r s � e= *"''4470 REGION V 300 South Wacker Drive Chicago, Illinois 60606 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT AREA OFFICE 6400 FRANCE AVENUE SOUTH MINNEAPOLIS, MINNESOTA 55435 Honorable D. J. Black Mayor of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 ,Pr< 5 V77 IN REPLY REFER TO: 5.6: CM FOR YOUR INFORMATION ti� ApR19T1 N T Dear Mayor Black: Subject: Results of Monitoring Visit Community Development Block Grant Project Number B -76 -DN -27-0012 This letter will convey the results of the recent monitoring visit by Mr. Robert Herbert of my staff. This monitoring visit was limited to the review of environmental review responsibilities. I am pleased to inform you that the review -of the files and records . indicated that Hutchinson is in conformance with all requirements for environmental review. Your staff and your Community Development Director in particular, are to be commended for their efforts. As you proceed with the implementation of the project, you should carefully consider the potential problems which may arise from construction in areas within the 100 year flood plain. Sincerely, e. a4" Thomas T. Feeney Area Director cc: Don Pauly, Community Development Director (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN 55350 FOR YOUR INFORMATION M E M O R A''N D U M DATE: April 20, 1977 --------------- TO--------------- TO, City Council ------------------------ FROM: City Engineer SUBJECT: Service Drive, 5th Ave. N.W. & T.H. 15 -------------------------------- The site'was viewed on Wednesday, April 20th by Chief of Police, Dean O'Borsky; Street Superintendant, Fred Roberts and myself relative to what improvements or signing could be done to improve the traffic movement at the above -referenced area. Inasmuch as, it appears that the most effective correction could be quite costly, it was agreed that the problem does not appear to be great enough at this time to meet the change. Chief O'Borsky is going to keep a record of accidents that occur that are connected with turning movements to this roadway. Should he find, at a later date, that they become quite numerous, we will then submit a plan and cost estimate for the recommended change. Respectfully submitted, CITY OF HUTCHINSON /-w Marlow V. Priebe City Engineer ns CC: Dean O'Borsky Fred Roberts (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A' 'N D U M FOR YOUR INFORMATION DATE: Aril 20, 1977 TO: Clty- Go-unctl——————————————————— — — — — — — FROM: uty—zn tnp-er-------------- SUBJECT: S.ewa$p TreatmQnt Plant — — — — — — — --- - - - The diffusers in the Aerobic Digester are in need of repair. The material is on hand and the Department Personnel will be making the installation. To do this work it will require draining the Digester. In so doing the approximately 12 inches of material remains which has to be vacuum pumped out. The lowest cost price we have received is from Mr. Karg with AMI Sewer Service which is $50.00 per hour. It is estimated this work can be done in 8 hours or a cost of $400.00. Respectfully submitted, CITY OF HUTCHINSON Marlow V. Priebe City Engineer ns CC: Finley Mix le April 12, 1977 HUTCHINSON LIBRARY BOARD FOR YOUR INFORMATION The library board met on April 13, 1977, with the following members present: Ralph Bergstrom, Gena Iverson, Kathy McGraw, Sally Cone, Jay Alrick and Elaine Clay The minutes of the previous meeting were read and approved. Mr. Bergstrom gave out copies of letter from the State turning down our application for a grant-in-aid as an historic preservation. He also reported on situation of new library building in Litchfield. The board viewed the Bookmobile. The Annual Spring District Meeting will be Wednesday, May 11, at the Farmer's Daughter from 6:00 to 9:00 at Litchfield. Trustees are in- vited as guests. The meeting was adjourned. Secre ary