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cp05-10-1977 cADMINISTRATIVE MAY 10, 1977 UPDATE CITY OF HUTCHINSON PARKING METERS - REVENUE AND EXPENSE REPORT ISSUE No. 5 Attached is a copy of the parking meter revenue and expense report, as requested by the Hutchinson Chamber of Commerce. This report was prepared by Roberta Tabberson. In summary, the data indicates a decrease in meter revenue over the last three years. MONTHLY EMPLOYEE NEWSLETTER Last Friday we enclosed a copy of our Employee Newsletter within the Council packet. This Newsletter is prepared and edited by Hazel Sitz, Personnel Coordinator, and is issued once a month. Newsletters are enclosed in payroll checks. The Newsletter is Well received by employees. OTHER COMPUTER ALTERNATIVES EXAMINED In addition to the alternative of the Metropolitan System called LOGIS, I explored two other alternatives. On Friday, April 22, 1977, Computoservice Inc. of Mankato flew Rufus Alexander and me to their company headquarters in Mankato. Computoservice is presently serving over 23 utilities and 100 telephone companies, including Hutchinson Telephone Company. Computoservice has made a proposal to the Utilities for providing their existing and anticipated EDP application that appears to be cost competitive. Computoservice is now attempting to have cities become their clients; however, I have reservations, at this time, because they have no clients for time -tested expgrience in this area. on Monday, April 25, 1977 I listened to a presentation by the largest world-wide com- puter processing firm, named Automatic Data Processing Inc. Presently this firm is servicing the First National Bank of Hutchinson. The Automatic Data Processing (ADP) representative, Mr. David Shank, reviewed our data processing applications and recommended that the City consider LOGIS. ADP does not have a water and „refuse billing program, whereas LOGIS has had this program oper- ational for several years. Administrative Update May 10, 1977 Page 2 Today, Joleen Rinike and 1 met with Rufus Alexxandpr rega.rdtng tlhe collection period for water billing. Rufus expressed his regrets for changing the billing period Without informing every- one involved. Anderson, Lieser & Thorsen, the Utilities auditing firm, recommended to Rufus that there be a change in timing for meter readings. Presently the Utilities is reading their meters between the first and fifteenth of each month„ The auditors have recom- mended ecommended that their readings be initiated on the fifteenth of each month and completed by the twenty-fifth. The fuel adjustment factor would be available on noon the 27th., and the data input on the computer terminal would be completed by the fourth of each month. Thereafter the bills would be processed and sent out by the tenth. This would facilitate a rate adjustment in the same month of the usage of gas, rather t.h�.'n applying it to a subsequent month. The auditors have estimated that this change would facilitate a $60,000 (confidential) savings per year for the utilities. If we were to make a change in our collection period, it could be accommodated by wev - ing our water billing keypunching to ten days later_ (between the 20th and 30th of each month). Marlow has informed me that the timing of the eater meter readings could remain as is. ADVERTISING FOP ACCOUNTANT/CONTROLLER AND LIQUOR STORE MANAGER The May issue of the League of Municipallities magaziae will be distributed in a few. days. The issue will have the advertisement for City Accountant/Controller. The June issue of the League of Municipalities magazine will. have the advertisement for the position of Liquor Store Manager. The placement of these advertisements within the League magazine are of no cost to the City. UP -COMING ANNUAL STATE FINANCE OFFICERS SEMINAR On Wednesday, Thursday and Friday, May 18--20, 1977, i will be attending the Annual State Finance Officers Seminar in Alexandria, as approved previously by the Council,. PARKING - REVENUES AND EXPENSES (CALENDAR YEARS 1974, 1975 & 1976) TOTALS 13,607.00 2,468.85 16,075.85 4,473.00 1,620.78 49292.00 10,385.78* *Does not include a parking lot assessment for $6,399.36. ADDITIONAL EXPENSES PRINCIPLE & INTEREST ON BONDS $ 2,975.00 7,975.00 10,950.00 2,800.00 7,800.00 10,600.00 R E V E N U E S E X P E N S E S METER PARKING TOTAL SERVICING SUPPLIES AND ESTIMATED LABOR TOTAL REVENUE TICKET FINES REVENUES METERS REPAIR PARTS (INCLUDING FRINGES) EXPENSES 1974 Jan. $ 1,369.54 $ 89.40 $ 171.00 -- Feb. 1,035.55 236.25 99.00 50.05 Mar. 1,243.70 -- 148.50 68.82 Apr. 1,293.69 -- 96.75 29.88 May 1,405.71 -- -- -- June 1,208.30 991.40 212.38 -- July 1,244.23 183.75 146.25 20.88 Aug. 1,504.51 157.05 198.00 40.13 Sept. 1,200.16 -- 155.25 1.96 Oct. 1,034.79 305.75 146.25 12.34 Nov. 1,306.50 116.62 202.50 98.14 Dec. 1,393.87 -- 67.50 2.25 TOTALS 15,240.55 2,080.22 $17,320.77 1,643.38 324.45 $ 4,092.00 $ 6,059.83 1975 Jan. 913.02 246.84 243.00 -- Feb. 828.73 124.00 20.25 493.78 Mar. 755.20 1,062.69 186.75 77.65 ' Apr. 1,323.63 -- 416.25 128.30 May 1,218.55 -- 589.50 154.94 June 1,290.26 135.43 436.50 226.52 July 1,406.16 150.30 384.75 11.19 Aug. 1,206.42 345.69 535.50 401.63 Sept. 1,159.40 -- 407.25 90.25 Oct. 1,314.77 403.90 519.75 31.25 Nov. 859.06 -- 369.00 -- Dec. 1.331.80 -- 464_Sn 5.37 TOTALS 13,607.00 2,468.85 16,075.85 4,473.00 1,620.78 49292.00 10,385.78* *Does not include a parking lot assessment for $6,399.36. ADDITIONAL EXPENSES PRINCIPLE & INTEREST ON BONDS $ 2,975.00 7,975.00 10,950.00 2,800.00 7,800.00 10,600.00 R E V E N U E S METER PARKING TOTAL REVENUE TICKET FINES REVENUES 1976 Jan. $ 703.31 Feb. 729.35 336.64 Mar. 675.66 287.05 Apr. 952.67 36.41 May 754.69 -- June 704.84 308.35 July 939.31 146.50 Aug. 874.79 142.59 Sept. 1,292.25 334.24 Oct. 1,042.74 287.41 Nov. 853.70 207.98 Dec. 1.044.03 190.05 TOTALS 10,567.34 2,277.22 $12,844.56 E X P E N S E S ADDITIONAL EXPENSE' SERVICING SUPPLIES AND ESTIMATED LABOR TOTAL PRINCIPLE & INTERE` METERS REPAIR PARTS (INCLUDING FRINGES) EXPENSES ON BONDS $ 400.50 $ 208.64 $ 2,625.00 378.00 31.06 225.00 52.14 400.50 - 378.00 13.37 355.50 284.80 456.75 396.17 394.00 108.97 7,625.00 502.50 -- 417.50 508.80 400.00 7.20 467.50 370.00 4;775.75 1,981.15 $ 3,902.00 $10,658.90 10,250.00 AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 10, 1977 1. Call meeting to order - 7:30 P.M. 2. Invocation - Reverend Howard F. Jones 3. Consideration of Minutes of Regular Meeting of April 26, 1977 and Special Meeting of April 28, 1977 Action - Motion to approve - Motion to approve as amended 4. Public Hearing - 8:00 P.M. (a) Opening of Bids for Rural Pumper Fire Truck Action - Motion to close hearing Motion to defer bids to Fire Chief for review 5. Communications, Requests and Petitions (a) Consideration of Request to Place Mike Field on Temporary Full -Time Payroll Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances / $' c -A (a) Ordinance No. 9/77 - Ordinance Amending Section 520:Od - Bu41d-ag Zev"It—Fms Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 530 7. Reports of Officers, Boards and Commissions (a) Minutes of Transportation Board dated April 25, 1977 Action - Order by Mayor received for filing (b) Minutes of Community Center Board dated April 22, 1977 Action - Order by Mayor received for filing (cl Building Official's Monthly Report - April 1977 Action - Order by Mayor received for filing (d) Monthly Financial Report - April 1977 Action - Order by Mayor received for filing Council Agenda May 10, 1977 8. Unfinished Business (a) Consideration of Adoption of Hutchinson Transit System Driver Operating Rules (DEFERRED FROM APRIL 26, 1977) Action - Motion to approve - Motion to reject 9. New Business (a) Consideration of Presentation by Westly J. Hendrickson on Hutchinson Municipal Airport Study Action - (b) Consideration of Presentation by H. Lepel to the Zoning Board of Appeals for Sign Replacement Action - (c) Consideration of Request for Rezoning by Roger Ziemer and Arthur Wallner with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to waive first reading of ordinance for rezoning (d) Consideration of Planning and Zoning Fees Action - Motion to reject - Motion to approve $10 additional charge (e) Consideration of Purchase of Lots in Flood Fringe Action - Motion to reject - Motion to approve purchase of lots (f) Consideration of 1976 FAU Projects Action - Motion to reject - Motion to approve services of RCM (g) Consideration to Delete the Position of Assistant Store Manager at Liquor Store Action - Motion to reject - Motion to delete position title (h) Consideration of Establishing Position of Building and Plumbing Inspector Effective September 1, 1977 Action - Motion to reject - Motion to establish position effective September 1, 1977 and the appointment of Homer Pittman to said position -2- Council Agenda May 10, 1977 10. Miscellaneous (a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations, and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds. 12. Adjournment -3- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 10, 1977 5. Communic4tions, Requests and Petitions (b) Consideration of Request to Attend Training Workshop Action - Motion to approve - Motion to reject (c) Consideration of Request for Elks Lodge No. 2427 to Conduct Public Flag Day Ceremonies in Library Square on June 14, 1977 Action - Motion to approve - Motion to reject 8. Unfinished Business (b) Consideration of Hiring Summer Staff for Recreation Department (DEFERRED APRIL 26, 1977) Action - Motion to reject - Motion to approve staff 9. New Business (J)- Consideration of Posting 10 M.P.H. Speed Limit Signs in West River Park Action - Motion to approve - Motion to reject (j) Consideration of Reinstatement of Physician on Hospital Board Action - (k) Consideration of Implementation of an Intensive Care -Coronary Care Omit at Hutchinson Community Hospital Action - (1) Consideration of Request for Retail "On -Sale" Non -Intoxicating Malt Liquor License for Men's Big C Slow Pitch Softball Tournament on June 11 6 12, 1977 Action - Notion to reject - Motion to approve and issue license (m) Consideration of Application for Permits and License Submitted by Hutchinson Jaycee Water Carnival Committee: 1. Street Use 2. Kiddie Day Parade Permit - Continued - Council Agenda May 10, 1977 3. Grand Parade Permit 4. Dance Permit for Queen's Ball 5. Retail "On -Sale" Non -Intoxicating Malt Liquor License 6. Square Dance Permit Action - Motion to reject - Motion to approve and authorize issuance of Permits and License (n) Consideration of Demolition Permits Action - Motion to reject - Motion to approve recommendations NOTE CORRECTION: 6 (a) Ordinance No. 9/77 - Ordinance Amending Section 520:15 - Plan -Checking Fees -2- MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 26, 1977 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M. with the following mem- bers present: Aldermen Westlund, B. Peterson, Haag and K. Peterson in addi- tion to Mayor Black. Absent: None. Also present were: Administrative Assis- tant Plotz, Community Development Director Pauley,'and City Attorney Schantzen. 2. INVOCATION Due to the absence of a pastor to give the invocation, Mayor Black called for a time of silent prayer. 3. MINUTES On motion by Alderman Westlund, seconded by Alderman K. Peterson, the minutes of the Regular Meeting of April 12, 1977 were unanimously approved. 4. PUBLIC HEARING - 8:00 P.M. (a) LIFT STATION AND FORCE MAIN IMPROVEMENT PROJECT NO. 77-35 Mayor Black called the hearing to order at 8:00 P.M. on the Lift Station and Force Main Improvement Project No. 77-35 and read Publication No. 1920 Notice of Hearing. He then called for anyone present to be heard concerning the lift station and force main improvement project. There being no one present wishing to be heard, it was moved by Alder- man Westlund, seconded by Alderman Haag, to close the hearing at 8:02 P.M. Motion carried unanimously. After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, to'waive reading and adopt Resolution No. 5953 entitled Order- ing Improvement and Preparation of Plans. Motion carried unanimously. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST TO MAKE PAYMENT TO BASIL BELL FOR ASSESSMENT ON ROLL NO. 50 After discussion, it was moved by Alderman Westlund, seconded by Alder- man B. Peterson, to approve the payment to Basil Bell for Assessment Roll No. 50 in the amount of $389.60 for an error in crediting payment. Motion carried unanimously. Council Minutes April 26, 1977 (b) CONSIDERATION OF REQUEST FOR FOUR PARKING METERS AT CORNER OF FRANKLIN STREET AND WASHINGTON AVENUE Wendorff Insurance has requested four parking meters at the corner of Franklin Street and Washington Avenue for the use of their customers, two spaces on the West side of Franklin Street and two spaces from the corner on the North side of Washington Avenue, both with one hour park- ing. In order to comply with this request, the two spaces now reserved for "Parking by Permit Only" for city vehicles on the West side of Frank- lin Street would have to be moved back two spaces. Community Development Director Pauley pointed out that a letter had been received from Wendorff Insurance which designated an area for off-street parking in accordance with city requirements. He, therefore, recommends approval of the request for four parking meters. Mayor Black commented that the parking meters in Hutchinson are for either 12 minute parking or two hour parking. The amount of the coin deposited in the meter determines the length of time allowed for parking. After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to approve the request of Wendorff Insurance for four two-hour parking meters at the corner of Franklin Street and Washington Avenue as designated above. Motion carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 5/77 - ORDINANCE REPEALING SECTION 415:00 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON RELATING TO BICYCLE LICENSES Mayor Black remarked that Ordinance No. 5/77 is in accordance with the State Mandate on voluntary bicycle registration. Chief of Police O'Borsky recommends that the City of Hutchinson repeal its present Ordinance, Section 415:00 of the 1974 Ordinance Code, and adopt the State Code by reference. Mayor Black also recommended the adoption of this Ordinance. After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to waive the second reading and adopt Ordinance No. 526 entitled Ordinance Repealing Section 415:00 of the 1974 Ordinance Code of the City of Hutchinson Relating to Bicycle Licenses. Motion carried unanimously. (b) ORDINANCE NO. 6/77 - ORDINANCE REPEALING SECTION 570:20 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON RELATING TO BICYCLE LICENSES Alderman Westlund asked if the City has to go by the State's suggestion regarding bicycle registration. Mayor Black responded that the State has authorized the Motor Vehicle Registrar to accept applications for bicycle registration, issue stickers, receive fees and make daily reports, and to maintain records on bicycle registration. 6'a Y Council Minutes April 26, 1977 It was moved by Alderman Haag, seconded by Alderman B. Peterson, to waive second reading and adopt Ordinance No. 527 entitled Ordinance Repealing Section 570:20 of the 1974 Ordinance Code of the City of Hutchinson Re- lating to Bicycle Licenses. Motion carried unanimously. (c) ORDINANCE NO. 8/77 - ORDINANCE AMENDING SECTION 710:10 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON ENTITLED "STOP STREETS" BY ADDING SUBDIVISION NO. 11 THERETO, RELATIVE TO "TRAFFIC, LOCAL REGU- LATIONS" After discussion, it was moved by Alderman K. Peterson, seconded by Alder- man B. Peterson, to waive second reading and adopt Ordinance No. 529 en- titled Ordinance Amending Section 710:10 of the 1974 Ordinance Code of the City of Hutchinson Entitled "Stop Streets" By Adding Subdivision No. 11 Thereto, Relative to "Traffic, Local Regulations". Motion carried unanimously. (d) RESOLUTION NO. 5949 - RESOLUTION COMMENDING MARLIN TORGERSON Community Development Director Pauley reported that Marlin Torgerson has been on the Planning Commission for five years and recommends the issu- ance of a resolution commending him for his service. After discussion, it was moved by Alderman K. Peterson, seconded by Alder- man Westlund, to waive reading and adopt Resolution No. 5949 entitled Resolution Commending Marlin Torgerson. Motion carried unanimously. (e) RESOLUTION NO. 5954 - TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND After discussion, it was moved by Alderman Westlund, seconded by Alder- man B. Peterson, to waive reading and adopt Resolution No. 5954 entitled Transferring $10,000 from Liquor Store to General Fund. Motion carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MINUTES OF TRANSPORTATION BOARD DATED APRIL 6, 1977 Alderman Westlund recommended that the Council adopt the Hutchinson Trans- it System Driver Operating Rules as approved by the Transportation Board. Inasmuch as the Council members did not have sufficient time to review the Operating Rules, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to defer action to the next Council meeting. Motion car- ried unanimously. -3- Council Minutes April 26, 1977 (b) MINUTES OF PLANNING COMMISSION DATED MARCH 15, 1977 AND MARCH 25, 1977 There being no discussion, the report was ordered by the Mayor to be received for filing. (c) MINUTES OF PARK AND RECREATION BOARD DATED APRIL 6, 1977 Alderman K. Peterson reported that she has received questions regarding the state law to integrate recreation programs. By June of 1978, any recreation program offered by a municipality for children 12 and under has to be sexually integrated. She then requested a ruling on said law from City Attorney Schantzen. (d) MINUTES OF HUTCHINSON COMMUNITY HOSPITAL DATED MARCH 23, 1977 Alderman Haag reported that the Hospital Board held a meeting last week regarding the construction of the new addition. The contractor is ahead of schedule so the work should be completed sooner than planned. He further commented that June Otterness is no longer on the Hospital Board, and her replacement, Rollis Balke, should be a good addition to the Board. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF PLACING A STREET LIGHT IN THE AREA OF WEST PISHNEY LANE AND THIRD AVENUE S.W. (DEFERRED FROM APRIL 12, 1977) Mayor Black explained that inasmuch as no petition has been received from the residents in the area of West Pishney Lane and Third Avenue S.W., this request will be tabled until such time as required petition is sub- mitted for a street light. (b) CONSIDERATION OF RECOMMENDATION FOR ROAD ENGINEERING CHANGE AT FIFTH AVENUE N.W. AND HIGHWAY 15 (DEFERRED FROM APRIL 12, 1977) Mayor Black reported that he had received correspondence from the City Engineer/Director of Public Works that this road engineering change is being studied at the present time. Action will, therefore, be deferred until a future report is received from the City Engineer/Public Works Director and Chief of Police. 9. NEW BUSINESS (a) CONSIDERATION OF PROPOSED AMENDMENT TO COUNTY ZONING ORDINANCE Community Development Director Pauley presented a map of the present annex- ation area and a map of the proposed area by the county, which is slightly larger. He pointed out that the proposal would call for the addition of an A-1, Agricultural Land Retainment for Urban Expansion District, to the Zoning Ordinance. The district would zone land agricultural for future -4- Council Minutes April 26, 1977 expansion by urban areas. For every 35 acres in the district, only one acre could be developed for residential purposes without the area being formally platted. The district would surround the city limits of each municipality, and the area covered would be determined by the city, af- fected township and the county. Mr. Pauley further pointed out that the city needs a control such as that being proposed by the amendment to the County Zoning Ordinance. If the Council would be interested in a more detailed presentation of the proposal, Mr. Ed Homan would be avail- able to come to a Council meeting the latter part of May. , Mayor Black felt it would be a good idea for the county to amend the County Zoning Ordinance to prevent the "leapfrogging development" in this area. It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to defer action on the Proposed Amendment to the County Zoning Ordinance and to invite Mr. Ed Homan to present a proposal at the May 24 Council meeting. Motion carried unanimously. (b) CONSIDERATION OF DELINQUENT WATER ANDSEWER ACCOUNTS Mayor Black made reference to the letter mailed to delinquent account holders and asked if there was anyone present who wished to be heard on this matter. Mr. Deforest Wagner of Minneapolis appeared before the Council regarding the delinquent account in the name of Darryle Krussow for 750 Dale Street. He wanted to know why the property owner had not been notified sooner of a delinquent account and if the city is responsible for collecting the past -due amount. Mayor Black responded by stating the the city sends a notice to the party who owes the delinquent bill, but property owners are also being sent de- linquent notices. This is a new policy that was recently adopted by the Council. Mayor Black further pointed out that the Council has continued service to those individuals who have made an effort to pay on their over- due accounts. Alderman K. Peterson made the motion to discontinue service to those ac- count holders who have made no payment to date or do not pay by the date previously arranged. Seconded by Alderman Haag, the motion carried unan- imously. The following accounts will be disconnected: 3-0550-1-00 4-0850-3-00 10-0265-0-00 12-0750-0-00 4-0265-0-00 6-0070-0-00 11-0160-1-00 12-1165-0-00 4-0810-2-00 8-0370-1-00 11-1160-0-00 26-0165-0-00 -5- Council Minutes April 26, 1977 (c) CONSIDERATION OF APPLICATIONS FOR RENEWAL OF NON -INTOXICATING MALT LIQUOR LICENSES: 1. ON SALE MALT LIQUOR LICENSES 1. LEONARD ODEGAARD 2. LARRY CORNWELL 3. JOHN BUYTAENT 4. CROW RIVER COUNTRY CLUB 5. JACK ANDERSON 6. WILLIAM ERNST 7. LARRY KREIGH - DON WURZBERGER 2. OFF SALE MALT LIQUOR LICENSES 1. GIBSON'S DISCOUNT CENTER 2. JAHNKE'S RED OWL 3. ERICKSON'S VALU CENTER 4. NATIONAL FOOD STORE 5. JOHNSON'S SUPER VALU 6. PETERSON OIL CO. (NOT RENEWING) CHRISTY'S HUTCH BOWL J'S PIZZA GARTEN JACK'S TAVERN DINNER BELL PIZZA HUT After discussion, it was moved by Alderman B. Peterson, seconded by Alder- man Haag, to approve the applications as listed above and authorize re- newal of said licenses. Motion carried unanimously. (d) CONSIDERATION OF WATER BILLING CLERK POSITION 1. RESIGNATION OF KATHIE STADLER 2. APPOINTMENT OF LILLIAN MICHAELS After discussion, it was moved by Alderman Haag, seconded by Alderman Westlund, to approve the resignation of Kathie Stadler and waive read- ing and adopt Resolution No. 5955 entitled Commending Kathie Stadler. Motion carried unanimously. After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to approve the appointment of Lillian Michaels as Water Billing Clerk. Motion carried unanimously. TTED By CHARLES (e) CONSIDERAION OF PEARSON WITH FAVORABLE SRECOMMENDATION OFT FOR VARICE BPLANNING COMMISSION CCK) Mayor Black commented that he thought a book bindery would be a good use for the building for which a variance is being requested. After discussion, it was moved by Alderman Westlund, seconded by Alder- man K. Peterson, to waive reading and adopt Resolution No. 5950 entitled Council Minutes April 26, 1977 A Resolution Granting Variance from Section 9 of the Zoning Ordinance to Allow the Remodeling of the Building on the Southwest Corner of Bluff Street and Fourth Avenue Northeast. Motion carried unanimously. (f) CONSIDERATION OF FINAL PLAT OF HELLAND'S FIRST ADDITION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Community Development Director Pauley presented a drawing of the Final Plat of Helland's First Addition. After discussion, it was moved by Alderman K. Peterson, seconded by Alder- man B. Peterson, to waive reading and adopt Resolution No. 5951 entitled Resolution Giving Approval of Final Plat of Helland's First Addition. Motion carried unanimously. (g) CONSIDERATION OF FINAL PLAT OF HUTCHINSON INDUSTRIAL DISTRICT SECOND ADDITION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Community Development Director Pauley presented a drawing of the Final Plat of Hutchinson Industrial District Second Addition. After discussion, it was moved by Alderman K. Peterson, seconded by Alder- man Haag, that with the recommendation of the Planning Commission, to waive reading and adopt Resolution No. 5952 entitled Resolution Giving Approval of Final Plat of Hutchinson Industrial District Second Addition. Motion carried unanimously. (h) CONSIDERATION OF POSITION OF OLD ARMORY CUSTODIAN - LILA WESTPHAL Personnel Coordinator Sitz reported in a memo to the Council that the custodian at the Old Armory works a 30 to 35 hour week, which would qual- ify her for city benefits as a part-time employee. Also, her job descrip- tion does not differ from that of the City Hall custodian, with the ex- ception of a boiler operator's license. It is Mrs. Sitz recommendation that Lila Westphal's classification be changed to Grade II, Step 4. Alderman K. Peterson commented on the review of services and upgrading of the salary range. She felt Mrs. Westphal is a hard worker and de- serves a salary increase. It was moved by Alderman B. Peterson, seconded by Alderman Haag, to ap- prove the recommended classification change in accordance with the City's pay plan. Motion carried unanimously. (i) CONSIDERATION OF APPLICATION FOR PARADE PERMIT SUBMITTED BY THE AMERICAN LEGION POST NO. 96 Mayor Black made reference to the parade permit which had been applied for by the American Legion Post No. 96 for Memorial Day. He also read -7- �1 Council Minutes April 26, 1977 a letter which had been received from Frank J. Fay, Chairman of the Memorial Day program, which extended an invitation to the Mayor and Hutchinson City officials to participate in the parade and services at Veterans Park on Memorial Day. It was moved by Alderman Haag, seconded by Alderman B. Peterson, to approve the application and authorize issuance of a parade permit for Memorial Day to the American Legion Post No. 96. Motion carried unau- imously. (j) CONSIDERATION OF REPAIR OF CITY HALL STANDBY GENERATOR Alderman Haag commented that he had understood this work had been taken care of some time ago, but apparently it was not done. It was moved by Alderman Westlund, seconded by Alderman B. Peterson, to approve the repair of the exhaust system of the City Hall standby gener- ator and authorize the expenditure for same in the amount of $792.00 to be done by Quade's. Motion carried unanimously. (k) CONSIDERATION OF BUILDING PERMIT FEES'AND PLAN CHECK FEES Mayor Black called upon Building Official Willard to give a presentation on the request made by Attorney W. B. Haas on behalf of Great Plains Supply Company. Mr. Willard reported that the building permit for manufactured build- ings and the plan fees are paid through the State and some inspections are also made by the State as well as by the City on site. Attorney Haas appeared before the Council to represent Great Plains Sup- ply Company. He pointed out that the State inspections coincide with three of the City inspections as well as two foundation inspections and final inspection on site when complete. It is the feeling of his client that it is not a fair practice to be charged twice for duplication of in- spections. He further raised a question on the method used to deter- mine the building permit fee. He suggested that the plan checking fee not be charged by the City. Mr. Haas pointed out that there is an over- lap in the Code because the City of Hutchinson uses the State Building Code. Alderman K. Peterson questioned Building Official Willard regarding build- ing inspections and whether the State and City do the same type of in- spection. Mr. Willard replied that they are not the same. She was con- cerned about the duplication of inspection made on the buildings. Mayor Black asked if the manufactured homes are being built in the yard at Great Plains here in Hutchinson or if they are brought into town. He IM Council Minutes April 26, 1977 also wanted to know if any of these houses are shipped out of town for erection. There was an affirmative response to both questions. Mayor Black also wanted to know if a house that is manufactured has to have a complete inspection and periodic inspection by the State. Building Official Willard replied that a planning inspection and final inspection are both required. Mayor Black was in agreement with Mr. Haas regarding the difference in fees charged for building permits. He has discussed this matter with Mr. Willard before, and Mayor Black feels that the City should use an average and not charge whichever figure is highest. He is also in agree- ment with the recommendations being made by Building Official Willard. He sees no need for duplicate inspections to be made by the State and City. He further agrees with the recommendations that the City continue to charge for inspection fees. There is an advantage to continuing the inspection program presently being used to maintain uniformity. Alderman Westlund asked if there was any way the construction could be broken down to eliminate the double charge. Alderman B. Peterson commented that he would like to see some correspon- dence from the State regarding their method of inspection. Mayor Black recommended that the proposed amendments to the adopted Build- ing Permit and Plan Check Fee schedules be approved with the recommenda- tion of the Building Official. In addition, he suggested that a review be made of the method used to determine building permit charges. The proposed amendments to the City's adopted Building Permit and Plan Check Fee Schedules are as follows: 1. Building Permit Fees for placing or constructing manufactured build- ings or structures in the City of Hutchinson be the same fee as our present Building Permit Fee Schedule for buildings or structures re- quires. 2. Plan Checking Fees paid to State of Minnesota Building Code Division for review and approval of Plans and Plan Checking Fees paid to the City of Hutchinson for review and approval of Plans, submitted to this office for building permits, be exempt from paying a Plan Check Fee to the City of Hutchinson, Minnesota. It was moved by Alderman Westlund, seconded by Alderman Haag, to approve the above stated amendments to the building permit fees and plan check fees and waive reading of amendment to Ordinance Section 520:00 - Build- ing Permit Fees. Motion carried unanimously. -9- 0 Council Minutes April 26, 1977 (1) CONSIDERATION TO BID INSURANCE SPECIFICATIONS Administrative Assistant Plotz reported that Mr. Bill Peet, insurance consultant, had met with him and other city employees regarding the city's insurance policy. It was Mr. Peet's recommendation that the Madsen In- surance Company be contacted first to obtain a cost for the renewal of equivalent coverage. Inasmuch as Madsen's renewal would require a sub- stantial percentage increase for equivalent coverage and valuations, it was then Mr. Peet's recommendation to bid out the insurance. Mr. Plotz further reported that the four entities have been updated and the specifications have been prepared for mailing this week. The bids will be opened at 3:00 P.M. on June 22, 1977 at City Hall, and final action will be taken on the bids at the Council meeting of June 28, 1977. City Attorney Schantzen made reference to the fact that the present city insurance policy expires on July 1, 1977. Alderman Westland remarked that the city should get an evaluation on all the buildings owned by the municipality. The Mayor responded that this evaluation will be included in the 1978 budget. It was moved by Alderman Westlund, seconded by Alderman Haag, to approve the advertising and call for bids on insurance for the city, with bids to be opened at 3:00 P.M. on June 22, 1977. Motion carried unanimously. (m) CONSIDERATION OF HIRING SUMMER STAFF FOR RECREATION DEPARTMENT Alderman K. Peterson moved that the consideration of hiring summer staff for the Recreation Department be deferred since all applications are not yet in to the Personnel Department. Seconded by Alderman Westlund, the motion carried unanimously. (n) CONSIDERATION OF CITY'S SHARED PARTICIPATION WITH JAYCEES IN PURCHASING FLAGS/BANNERS Mr. Stephen Graff, Publicity Chairman for the Water Carnival, represented the Jaycees. He reported that the present Water Carnival banners are in very poor condition so the Jaycees has provided some funds for the pur- chase of new ones. He has talked to Fred Roberts regarding the Council requirements of lines across the street between poles. Mr. Graff then presented a drawing of the proposed banners for the Water Carnival which are to be tied down so they don't flop or fly up into the air. The Jaycees are ordering and paying for the cost of these banners. The welcome flags also need to be replaced, and the proposed design would match that of the banners. These flags would be 6' x 3' with tie down -10- Council Minutes April 26, 1977 brackets at the bottom. The Jaycees are ordering five flags for this year's Water Carnival and four for next year. They would like to re- quest financial assistance from the City Council to purchase the flags, and the Downtown Council and Plaza 15 merchants will also be approached for contributions to this fund. The Jaycees has the money to purchase 12 flags for $450, but if they had 24 street lines some could be put up at the Plaza 15 as well as downtown. City Attorney Schantzen referred to the annual contribution given by the city for Christmas decorations. The Mayor responded that this $1,000 donation is designated for Christmas decorations only; further, he is favorable of the Council purchasing 12 flags for the Jaycees. It was moved by Alderman Haag, seconded by Alderman Westlund, to author- ize the purchase of 12 flags in the amount of $450 from the contingent fund for the Water Carnival. Motion carried unanimously. (o) CONSIDERATION OF APPROVAL OF LICENSE APPLICATION FOR FAMILY RECREATION CENTER (AMUSEMENT AND ENTERTAINMENT CENTER - ORDINANCE SECTION 405:00) Mayor Black called upon Verdie Christenson to explain to the Council his plans for a Family Recreation Center. Mr. Christenson informed the Council that he has rented the old Gibson building at 19 Main Street North and intends to open a Family Recreation Center. He feels there is a need for such a center to keep the young people off the streets and provide entertainment. He further commented that he intends to have pool tables, pinball machines, and a juke box. When asked by the Mayor what he intends to sell, he replied that there will be only vending machines with candy and coke. Alderman K. Peterson commented that her husband had operated a similar business operation in Hutchinson, and it had been very successful. She was in favor of this type of entertainment center and felt there is a need for one,in Hutchinson. It was moved by Alderman Westlund, seconded by Alderman Haag, to approve the application for a license to operate a Family Recreation Center and issue appropriate license. Motion carried unanimously. (p) CONSIDERATION OF TEMPORARY (90 -DAY) EXTENSION OF AIRPORT MANAGER CONTRACT Administrative Assistant Plotz reported that he just recently became aware of a contract existing between the City and the airport manager. With the approval of the manager, he is requesting a 90 -day extension on the con- tract expiration date. After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to approve the 90 -day extension of the airport manager con- tract. Motion carried unanimously. -11- Council Minutes April 26, 1977 (q) CONSIDERATION OF REQUEST BY HANDS, INC. FOR NO PARKING AREA. Mayor Black referred to the letter received from Hands, Inc. requesting a No Parking area on the West side of Michigan street opposite Handg' truck loading ramps. With the recommendation of Community Development Director Pauley, he would approve the request. It was moved by Alderman Westlund, seconded by Alderman Haag, to approve the request by Hands, Inc. to establish a No Parking area not to exceed 60 feet in length on the West side of Michigan Street. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported on the computer operation and stated that the city would have to give sufficient notice if they decide to terminate the present service when it expires in the fall. Mr. Plotz mentioned that an insurance claim had been turned in for re- imbursement of the $350 paid to Mrs. Elvera zupfer for damage to car- peting in her basement resulting from sewer backup. He further reported that the City had received payment from the Home Insurance Company. City Attorney Schantzen commented that if there are considerable small claims, the city should not turn them in to the insurance company inas- much as this could cause the rates to increase. Administrative Assistant Plotz drew attention to the fact that Wednesday, April 27, is National Secretary Day. He, therefore, suggested that a corsage be given to each of the women in the office. Also, the Crow River Country Club is giving a luncheon sponsored by the Chamber of Com- merce on April 27 for this special event, and some of the city officials are considering taking their secretary to the luncheon at the Club. Mayor Black responded that he thought it would be a nice gesture to give flowers to each female employee to show appreciation for their work. Administrative Assistant Plotz reported that the CETA application has been completed by the Personnel Coordinator and gave a breakdown of what federal monies had been applied for. He also reported that the City had received notification that our application had not been funded. It will, however, be under consideration on May 6, 1977, as additional funds become available. Alderman Westlund raised a question on the CETA application. It was his understanding that the City of Hutchinson had one slot reserved for it. -12- Council Minutes April 26, 1977 To his inquiry Administrative Assistant Plotz pointed out that there are two separate programs, and for this particular CETA funding the City is not guaranteed a slot. (b) COMMUNICATIONS FROM CHAMBER OF COMMERCE Mr. Robert Otte, Executive Vice President of the Chamber of Commerce, made a presentation to the Council of the Transportation Task Force Re- port which had been prepared by Lyle Koehler and Bob Wohlford for the Chamber of Commerce. Mr. Otte commented that Marlow Priebe had taken eight copies of the report along with him to a meeting in Willmar also being held this evening and would make presentation of it to the Trans- portation meeting. Mr. Otte then proceeded to cover the 11 points of the report. Mayor Black remarked that some of the recommendations covered in the re- port are items that are being considered by other boards. He also com- mented that he had written a letter to the Commissioner and sent it along with Marlow Priebe to present at the meeting in Willmar. In his letter the Mayor suggested that the major concern for the City of Hutchinson would pertain to upgrading Highway 7. Mr. Otte responded by stating that the priorities should be selected and acted upon accordingly. (c) COMMUNICATIONS FROM MAYOR Mayor Black asked if it would be possible to have a bumper sticker to place on vehicles of individuals attending a conference in Hutchinson. This sticker would grant them parking privileges. The Council had made this suggestion to the Chamber of Commerce before, but no action was ever taken. The appointment of the Reverend Ray Hinsch to the Community Advisory Com- mittee to fill the vacancy created by the resignation of the Reverend Walter D. Marth was made by Mayor Black. It was moved by Alderman Westlund, seconded by Alderman Haag, to ratify the appointment of the Reverend Ray Hinsch to the Community Advisory Com- mittee. Motion carried unanimously. Mayor Black commented that there didn't seem to be any improvement in the clean-up progress at the demolition site on the corner of Highway 7 and 15. A Certificate of Appreciation has been received from the Hutchinson Youth Hockey Association to recognize the support given the Youth of Hutchinson by the City. -13- Council Minutes April 26, 1977 The Mayor had received a memo from Chief of Police O'Borsky requesting permission for Sgts. Kirchoff and Schwartz to attend the Minnesota County Attorney Association Conference on May 11 and 12, 1977. It was moved by Alderman K. Peterson, seconded by Alderman Westlund, to approve the attendance of Sgts. Kirchoff and Schwartz at the Law Enforce- ment Conference referred to above. Motion carried unanimously. (d) COWUNICATIONS FROM ALDERMAN HAAG Alderman Haag reported that an outcome of the Airport Commission meeting was the need to fix the ceiling tile at the airport. The leaking roof has been repaired, but it has caused the ceiling tile to become stained. Two bids have been received to have the work done, and the Airport Com- mission recommends the vinyl coated tile at a cost of $426.95 by Gene Betker, General Contractor. The money is in the budget to have this work done. It was moved by Alderman Haag, seconded by Alderman K. Peterson, to ap- prove the repair of the ceiling tile'at the airport in the amount of $426.95 by Gene Betker. Motion carried unanimously. (e) COMMUNICATIONS FROM COMMUNITY DEVELOPMENT DIRECTOR Community Development Director Pauley reported that the infra -red photos taken over the City of Hutchinson to determine heat loss from the homes will soon be ready for dissemination to the residents. A flyer obtained from NSP, without their logo, will be used to distribute information of the program throughout the city. Mr. Pauley reported that the house located at Fifth and Monroe has been referred to Building Official Willard for proper action. 11.. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A motion was made by Alderman Westlund, seconded by Alderman Haag, to approve the verified claims and authorize payment from the appropriate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 9:50 P.M. on motion by Alderman Westlund, seconded by Alderman Haag. Motion carried unanimously. -14- MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL THURSDAY, APRIL 28, 1977 Mayor Black called the special meeting of the City Council to order at 8:50 A.M. Those in attendance were Aldermen B. Peterson, Haag, and K. Peterson in addition to the Mayor. Absent: Alderman Westlund. Also present were Administrative Assistant Plotz, Public Works Director/City Engineer Priebe, and Community Develop- ment Director Pauley. Public Works Director/City Engineer Priebe requested authorization to advertise for bids on M.S.A.P. 113-117-01, City Project No. 77-12 & City Project No. 77-30 for the construction of grading, excavation, storm sewer and appurtenances on School Road from Roberts Road to T.H. No. 7. The bids will be publicly opened at 10:00 A.M. on Thursday, May 26, 1977 at City Hall. Also, Mr. Priebe requested auhtorization to advertise for bids on M.S.A.P. 133- 117-02, Project No. 77-30A for the construction of two (2) 10' x 10' Box Culverts on School Road. The bids will be publicly opened at 10:00 A.M. on Thursday, May 26, 1977 at City Hall. After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to call for advertising of bids for Thursday, May 26, 1977, at 10:00 A.M. at City Hall for the two above mentioned projects. Motion carried unanimously. There being no further business to come before the Council, the meeting was ad- journed at 8:55 A.M. on motion by Alderman Haag, seconded by Alderman K. Peter- son. Motion carried unanimously. 4� - (612) 879-2311 HUlIH' C/T Y OF HUTCH/NSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 ME M0RX'ND UM DATE: _—May 10, 1977 TO: Mafor and City Council FROM: Marlow V. Priebe,—Citi Engineer — — — — — — — — — — — — — — — SUBJECT: Mike Field on Payroll — — — — _ _ — _ _ — _ — _ _ _ _ — — _ Since I wrote my memo relative to Mike Field, Mr. Garey Knudsen from HAVTI has informed me that they have full funds for Mike until June 1 and can pay 50% of salary June 1 to July 1. A1so,I recommend a salary of $3.50 for Mike as of June 1, 1977. �i (612) 879-2311 CI T V OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 ME MORA­NDUM DATE: May 6, 1977 --------------- TO: CITY COUNCIL FROM: CITY ENGINEER -------------------------------- SUBJECT: -------------------------------- Inasmuch as we will be designing some of next years work and will need additional assistance in the field on construction, I hereby request that Mike Field be put on the Engineering Department payroll for full time from May 12th until fall. He is attending HAVTI and has been working two (2) hours per day under a Work Study Program in our department. He is no longer eligible under this program. I recommend a pay scale of $3.00 per hour. Respectfully, CITY OF HUTCHINSON 21, Marlow V. Priebe City Engineer ns ,r- d- 0 F(612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: May 2, 1977 TO: Mayor and Council FROM: Personnel Coordinator RE: Training There will be a two-day workshop at HAVTI - May 13 and June 24, entitled "Be A Professional." Information as attached was distributed to the various City departments, and two employees in the Administrative Assistant's Department have expressed interest in attending. It is requested that the Council allow these employees the time to attend this work-related workshop for one day each and allow the $30 registration to be paid from the budgeted amount for conferences in this department. Respectfully Submitted, Asysl�) - 4 P B E A P R O F E S S I O N A L . . . . . . We all wear many different hats as we act out the roles we play in our lives. This two-day workshop is designed to help us identify our role --the hat we wear --in our on-the-job situation. Through a series of lectures, you will be able to take a look at where you fit, as an important part, in the organization you represent. You will be provided with the tools that truly become a professional as you wear your "business" hat --tools that will help you perform on your job with a high degree of accomplishment. FRIDAY, -MAY 13, 9 a.m. - 5 p.m. Hutchinson Area Vocational Technical Institute, Room 527, Susan Bishop, Associate Director, Director of management Education, U. of Michigan Workshop to include: A. Managing yourself by objectives 1. Identifying your major areas of responsibility 2. Resolving on-the-job problems B. Managing human resources 1. Applying motivational techniques FRIDAY, JUNE 24,_9 a.m. - 5 p.m., Hutchinson Area Vocational Technical Institute, Room 527, Jaine Carter, Chairperson of the Board of Personnel Development, Inc., Chicago, Illinois Workshop to include: A. -'Your role as a member of the management team B. transactional analysis --a new look at people problems C. Understanding the "you win, I win" concept D. Self-fulfillment motivation --how to define your own personal "value system"•and get what you really want E. Cases, problems, and/or organization--self-project F. Assertiveness training for self-confidence and problem prevention S H O U L D Y O U B E I 11 V O L V E D? If you work with people, YES!!! This program is intended for salesclerks, mid -management „office personnel, secretaries, super- visors --any professional who deals with people. REGISTER W- 11 ! Deadline is 14ay 6, 1977, rrwwwrrrrw rw ww rrrr�rrwwrwrrrrrr rwwr-rrrrr-rr-rr rwrww-w..rr rrw r.�.r w rwww-w.wwr-r-rrrrrwrrrrr rrwr rrr rrrwrr w rr rr w-rw w-.�rrr--..rwrrw�.w---rr rr-- "Be a Professional" Workshop Enclosed is my check for $30 registration for the two days of work- shop which includes materials, lunch and coffee breaks. I under- stand I can participate myself or send a replacement. NAiIE _ - --- ADDRESS HOME DHOW NO. BUSI14ESS PHONE Return to: Colmnunity.Education Office, 30 N. Glen Street, Hutchinson, M 55350 Lodge No. 2427 Benevolent and Protective Order of EIks 223 Wodhinpron A". 6 P. O. box40 nZ7-� HUTCHINSON, MINNESOTA 59390 April 50 1977 ButOhinson City Council Intobdnson, H1 55350 Sab jest : Use of Ube ary Square On Juoe 14, 1977s, for a tchinson B]Jm Lodge No. 2127 is again oandastiag Public FUi Day ceremonies at 600 pm. Our Ledgs would lib permission to ase Library Sgaare (Bmd Stated) for the program. Mw American Legion, VFW, and Boy Scoots will be assisting. with the program which sbmdd. ]vast ,on", cimtely one how. Thu* you for ecosidentioa of this Matter. Den&U Sohroeder Secretase* .�� 0 1 REGULAR NE ET ING Transportation Board April 25, 1977 The meeting was called to order by Vice Chairman Brian Buchmayer at 4:30 p.m. Present were Chairman Dan Huntwork, Vice Chairman Buchmayer, Frances Gruhn, Emma Lake, RicK Johnson and Ralph Westlund. Also present were Acting Department Head Pauley, Transit System Coordinator Braun and Personnel Coordinator Sitz. 1. It was moved by Ralph Westlund, seconded by Frances Gruhn, to approve the minutes of the April 6, 1977 special meeting. The motion was unanimously approved. 2. The proposed Operating Rules for drivers wer.: briefly discussed. It was moved by Brain Buchmayer, seconded by Emma Lake, to recommend approval to the City Council. The motion was unanimously approved. 3. The following staff reports were presented: a. A proposal for pr:paration of a tariff by Consultran, Inc. was presented by the staff. It was moved by Ralph Westlund, seconded by Emma Lake, to approve the preparation of the tariff by Consultran at a maximum charge of $100. The motion was unanimously approved. b. The bsidget report was presented with the notation that actual costs may be less than the budget. c. The monthly ridership report was presented. Staff was instricted to investigate costs for the rental or purchase of a telephone answering machine. d. Dorothy Braun submitted a request to attend a Transit Workshop in Minneapolia. It was moved by Ralph Westland, seconded by Brian Buchmay e-, to approve Dorothy's attendance at the workshop and request a report afterwards. The motion carried unanimously. The meeting was adjourned at. 5:15) p.m. 7-- a, COMMUNITY CENTER BOARD MINUTES April 22, 1977 The Board of Directors for the Community Center met on April 16, 1977 at Ron McGraw's office. The following persons were present: Rollie Jensen, Ralph Westlund, Ron McGraw, Ward Haugen, Lyle Block & Ralph Neumann. Chairman Jensen called the meeting to order at 8:00 AM. The minutes of the March 17, meeting were approved. Motion by Ron McGraw, Second by Ralph Westlund. Motion Passed. Ralph Neumann gave a brief report on the building status. Lyle Block reported on the status of the School Lease. Motion by Ron McGraw Second by RaLph Westlund to establish the advertising sales rates as follows: Motion Passed. 4' x 6' signs $250.00 on a 2 year contract. Ice resurfacer $800.00 minimum per year. Scoreboard and Misc. Ralph Neumann to determine, Motion by Ralph Westlund, Second by Ron McGraw to establish the non -ice daily rental at $250.00. Motion Passed. Motion by Ralph Westlund, Second by Ward Haugen to establish the ice time rental as follows: Prime time (3:00 PM - 10:00 PM weekdays, 8:00 AM - 10:00 PM weekends and holidays) $45.00 per hour. Non -prime time $35.00 per hour. Discussions were held on miscellaneous equipment in the facility, the Hockey associations use of the facility, and insurance and liability. No action was taken on the above items. Motion by Lyle Block, Second by Ralph Westlund to recess until 7:00 PM Wednesday, April 20, 1977. Motion passed. Chairman Jensen called the meeting back to order at 7:00 PM April 20,1977 in Ralph Westlunds office. The following persons were present: Rollie Jensen, Ralph Westlund, Lyle Block, Ward Haugen, Ralph Neumann & Gary Plotz. Gary Plotz reported on some estimated costs of fire insurance and liability insurance. The building value was set at $ 6000000.00. Fire insurance estimate $ .40 / $100.00 valuation. Liability insurance estimate 20 % of rental or 209. of gate receipts when ice is used Gary Plotz was requested to get more information on insurance costs. Lyle Block was requesped to check if there is insurance coverage on the stored equipmentand'if the contractor has risk insurance in force until the building is completed. �..� Mr. Mike Gainey of Viracon Inc. was present and gave some information and cost estimates for installation of tempered glass on the spectator side of the hockey rink boards. Cost estimates were $4.00 / square foot for 3/8"x 48" x 48" tempered glass. Struts and supports for a 150 foot long section would run approximately $ 1076.00. A formal bid will be made when more information is available on actual length required, the number of doors etc. Ralph Neumann will obtain this information. Motion by Ralph Westlund, Second by Lyle Block tat Ralph Neumann go ahead with selling the advertising and present the total package to the Board for approval. Motion Passed. Motion by Ward Haugen, Second by Ralph Westlund to select the name " Hutchinson Civic Arena " as the formal name for the facility. The name was submitted by Mr. Larry Willens 935 Steven St., Hutchinson in the Name the Center contest. Mr. en will be presented with a $50.00 Savings Bond from the Hutchinson'Youth Hockey Association.Motion passed. Ralph Neumann made a presentation on the Youth Hockey Associgtions re- uested use of the Arena. Mr. Neumann prepared a brief paper showing the requested hours, the cost per hour etc. This information will be taken back to the Hockey Association for discussion. No formal action was taken. Motion by Lyle Block, Second by Ward Haugen to ask the Capital Funds Executive Committee to be in charge of the formal Grand Opening and Dedication of the Hutchinson Civic Arena. Motion Passed. Motion by Ralph Westlund, Second by Ward Haugen to Adjourn. Motion Passed. Respectfully Submitted, r Lyle A. Block - Secretary MX O.M.B. No. 41-..-j25; Approval Expires December 1979 FORM C-404 permits issued (12-30-75) in month of i APRIL 1977 U.S. DEPARTMENT OF COMMERCE BUREAU OF THE CENSUS PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH (Please correct any error in name and address including ZIP code) REPORT OF BUILDING PERMITS ISSUED AND 1103500 41 7 9999 085 01 LOCAL PUBLIC CONSTRUCTION C404 26 0 MR ELDEN WILLARD BLDG OFFICIAL CITY HALL 37 WASHINGTON AVE WEST PLEASEBureau of the Census RETURN ATTN: Construction HUTCHINSON MN 55350 WHITE Statistics Division COPY TO Washington, D.C. 20233 If no permits were issued this month enter "X" in box and return form. 2730 Section I — HOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED Number Cost of Number Cost of RESIDENTIAL BUILDINGS, Item Build- Housing Build- Housing EXCLUDING ADDITIONS No. construction construction ings units (Omit cents) ings units (Omit cents) AND ALTERATIONS (a) (b) (c) (d) (e) (f) (g) H One -family houses, including 0 semidetached, row, and town 001 4 4 E 128,759, S Z J Two-family buildings 002 1 2 33,128. 3 Three- and four -family buildings 003 W Z Five -or -more family buildings 004 TOTAL (001-004) 094 5 6 161 887. Moved or relocated buildings 005 Mobile homes 300 Section II —NEW NONHOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED Number Cost of Number Cost of RESIDENTIAL BUILDINGS Item I No. construction (Omit cents) construction (Omit cents) Build- Rooms Build- ings Rooms ings (a) (b) (c) (d) (e) (f) (g) Transient hotels, motels, tourist courts, and cabins 006 $ _ Other shelter 007 Section III — DEMOLITION AND RAZING Item PRIVATELY OWNED PUBLICLY OWNED Number Number OF BUILDINGS No. Buildings Housing units Buildings Housing units (a) (b) (c) (d) (e) One -family houses, including J semidetached, row, and town 231 t N :7 Z z Two-family buildings 232 W Q C J W 5 Three- and four -family buildings 233 oe Co Five -or -more family buildings 234 All other buildings and structures 240 Section IV — NEW NONRESIDENTIAL Item PRIVATELY OWNED PUBLICLY OWNED Number of Cost of construction Number of Cost of construction BUILDINGS No. buildings (Omit cents) buildings (Omit cents) (a) (b) (c) (d) (e) Amusement and recreational buildings 008 S Churches and other religious buildings 009 Industrial buildings 010 Parking garages 011 Residential garages and carports 012 Service stations and repair garages 013 Hospitals and other institutional buil ings 014 Office, bank, and professional buildings 015 Public works and utilities buildings 016 Schools and other educational buildings 017 Stores and other mercantile buildings 018 Other nonresidential buildings 019 Structures other than buildings 020 1,000. CONTINUE ON REVERSE SIDE Section V — ADDITIONS, ALTERATIONS, AND CONVERSIONS PRIVATELY OWNED PUBLICLY OWNED TYPE OF BUILDINGS Item No. Number of Cost of construction Number of Cost of construction permits (Omit cents) permits (Omit cents) (a) (b) (c) (d) (e) Housekeeping residential buildings 021 22 s 28,358. $ All other buildings and structures 022 2 14,198, Section VI — INDIVIDUAL PERMITS — $100,000 OR MORE Please list below permits issued for new buildings and for new additions and alterations with a construction cost of $100,000 or more. Classify a permit for a combination residential -nonresidential building according to the major use of floor area of the building; enter number of housing units in column (f). Also list all permits for buildings omitted from Sections I, II, IV, and V because you could not classify them; enter a dash under item number in column (a). Item Kind of buildingName and address of Ownership Cost of Number of housing No. owner or builder (Mark one)construction (Omit cents) units (a) (b) (c) (d) (e) (f) - - - - - - - - - - - - - - - - - - - - - - LJ Private Q Public $ - - - - - - - - - - - - - - - - - - -- Private Public ---------------------- [_] Private Public ---------------------- Q Private Q Public ---------------------- Q Private Public -----------------------� Private [] Public ------------------------ Private Public Private 0 Public ----------------------- Private �] Public ---------------------- F-] Private u Public Comments Name of person to contact regarding this report Elden Willard Telephone Area code Number Extension Title Building Official 612 879-2311 26 FORM C-404 (12-30.75) 04 WATER & SEWER REVENUE REPORT APR 30 77 TOTALS CLEARED ACCOUNT CODE ACCOUNT TITLE EST REV YTD RECEIPTS MTD RECEIPTS YTD UNCOL BALANCE 3 3 721.10 721.20 WATER SALES SEWER CHARGES .00 D0 1372858 1179498 645 25.95 64,1 92.72 64} ? ; ` - 641 `�W 3 721.30 381 00 REFUSE CHARGES INTEREST EARNED DO DO 8,159,81 84000 3442 2 84000 34'423.67- $40,00- 389 00 MISCELLANEOUS DO 3000 180D0 i$W,:- 391 00 METER SALES DO 1000 765DO 76;, .";: 399 00 BALANCE FORWARD ADJUSTMENTS DO 66127.35- 6,� 755 4 w 67 7554 GRAND TQI DO* 28,43602* 15805195* 158551,5- 04 TOTALS CLEARED WATER & SEWER EXPENSE REPORT APR 30 77 ACCOWIT CODE _ ACCOUNT TITLE TOT APPROP MTD EXPEND ' YTD EXPEND UNEXPEND BAL * * ** GP.E j,ONS 14 821.10 SALARIES -REGULAR EMPLOYEES 51j80p0 2,404J1 172.22 17345.23 1A 19D 2 33$34W7 3$8098 4 4 821.11 8 21.1 2 OVERTIME -REGULAR EMPLOYEES SALARIES -TEMPORARY EMPLOYEES 550000 600000 54308 543DB 5.456.92 4 4 821.15 821.30 CLOTHING ALLOWANCE PROF. & CONSULTING SERVICES 65000 1,40000 4850 68470 13550 170085 514.20 30055 4 821.20 OFFICE SUPPLIES 2400.00 DO DO 2798 4195 2) 207 2 Q58D5 4 4 821.21 821.22 OPERATING SUPPLIES REPAIR & MAINT. SUPPLIES 1,20000 36000 63,00 262D7 9793 4 4 821.23 821.24 SMALL TOOLS & EQUIPMENT MOTOR FUELS & LUBRICANTS 200.00 1,400.00 DO 18 IJ 2 DO 376.56 20WO t p 2 U 4 4 821.25 METER & METER PARTS 22.0OODO 370000 4 3188 552j 2 4A 36j 4 111890 1736356 258 IJ 0 4 4 821.31 821.32 COMMUNICATIONS TRAVEL, CONFERENCES9 SCHOOLS 650.00 DO 3000 62000 37899 4 821.34 PRINTING & PUBLISHING 400DO 21D1 21D1 4 821 .33 SUBSCRIPTIONS & MEMBERSHIPS 75DO 20,00 4150 3350 4 8 21 .35 INSURANCE 1198600 640,60 1;8 1.20 1070450 4 821.37 REPAIR & MAINT. OF EQUIP. 1pOODO DO 648 939.52 4 821.38 RENTS & LEASES 5760DO DO 698.25 5p 61,75 4 821.39 OTHER CONTRACTUAL SERVICES 16,240DO 9614,22 26,36854 10,' 2U x► 4 821.41 PENSION & EMPLOYEE INSURANCE 1056100 924D6 155194 9pO9D6 4 821.53 MACHINERY & EQUIPMENT 7p5QDO 4314,00 439750 255250 4 821.60 PRINCIPAL & INTEREST DO 36;9298 36;9298 36;9 c IOTA —OPERATIONS 149712DO* 60$08,00* 98502j+8** 50909.52 WATER DEPT_ DO* DO* DO** D0* 4 822.21 OPERATING SUPPLIES 6p00DO 379J5 1p01%6 499 2,54 4 822.22 REPAIR & MAINT. SUPPLIES 2500DO 7534 146,39 2353.61 4 822.23 SMALL TOOLS & EQUIPMENT 40000 DO 55,24 344.76 4 822.36 UTILITIES 2450000 3,491.69 8675D8 1562492 4 822.37 REPAIR & MAINT. OF EQUIP. 8p00DO . DO 705DO 7;95,00 TOTAL -WATER DEPT. 41,40000* 3946.18* 10589J7** 3081083* SEWER DEPT . to ** ** * 4 23.21 OPERATING SUPPLIES 10p00DO 2357 1 3,1909 9 6$091 0 4 823.22 REPAIR & MAINT. SUPPLIES 2.00OD0 11956 50151 1,4949 4 823.23 SMALL TOOLS & EQUIPMENT 15000 DO . DO 150DO 4 823.36 UTILITIES 33POQp0 5,221)5 14,12797 18572D3 4 823.37 REPAIR & MAINT. OF EQUIP. 6p0ODO 3593 1663) 9 43301 4 823.53 MACHINERY & EQUIPMENT 27540DO DO 31p9047 355057 TOTAL—SEWER DEPT, 78,690,00* 7934D5* 50574.1 3** 28) 1557* GBAND TOTALS 269P0200* 72,48823* 15 99 657 8-* 109536.22* 04 ' GENERAL FUND REVENUE REPORT APR 30 77 TOTALS CLEARED ACCOUNT CODE ACCOUNT TITLE EST REV YTD RECEIPTS MTD RECEIPTS YTD UNCOL BALANCE JAAE D0 DO* D0* D0:: 301.10 GENERAL FUND LEVY 260 0000 1p00D0 2964.00 25703WO 301.11 BOND & INTEREST LEVY 359p35DO DO 522.74 35931226 301.12 DELIQUENT 2pODD 0 p0 p0 2p0 -0p0 301.13 PENALTIES& INTEREST 50,00 D0 1549h3 1� Is - TOTAL -T -AA 5 621085,00* 1p0000* 5p3Q7 61634863'-' LICENSES p0 DO* D0* p0:: 311.10 INTOXICATING BEVERAGES 440op0 DO 4.400.00 DO 311.20 NON -INTOXICATING BEVERAGES 40000 1300p0 1pQP0 500,00 311.30 CIGARETTE LICENSE 65000 p0 .00 650.00 311.40 DOG LICENSE 200DO 18,00 8800 112.00 311.50 BICYCLE LICENSE 200,00 DO DO 20000 311.60 OTHER LICENSE 50D0 DO 10000 5�.";o- TOTAL-LICENSES 730000* 1318,00* 5$88.00* 1.412D0* PES DO* DOS: DO* DO;: 312.10 BUILDING PERMIT 2400000 1523,,20 6;6750 1773250 312.20 ELECTRICAL PERMIT DO DO 90 DO 312.30 PLUMBING PERMIT I;oop0 12UO 325,60 874.40 312.40 OTHER PERMITS 800,00 8 7D 281.00 51900 TOTAL -PERMITS 26000.00* 1732,60* 6P74J0* 19) 25,90-- 590Do* po* Do* po* 'o0 316.10 PLANNING FEES 750.00 DO 57900 171,00 TOTAL -FEES 75000* p0* 579.00* 171DO INTER -GOVERNMENTAL REVENUE 90)5r p0* DO* 'po* SHARED STATE TAXES DO* DO* DO* p0 335.10 LOCAL GOVERNMENTAL AID 387A58DO DO 9691459 290743.7+1 335.20 HOMESTEAD CREDIT 56pOOD0 DO DO 56POCIDO 335.30 ATTACHED MACHINERY AID 10;96DO DO p0 10796,00 335.40 AUTO INSURANCE 9916.00 DO p0 9916.00 335.50 FIRE RELIEF INS. PROGRAM 12p0OD0 DO p0 12pO04)0 335.60 M.S.A. MAINTENANCE 1050000 DO 5j5250 534750 335.70 AIRPORT OPERATION RE IMBURSEMENT 2091290 DO DO 20$ 12DO 335.80 LAWCON GRANT 77;5000 DO 36J 60648 41p8M 2 335.90 PLANNING GRANT 2400000 00 DO 24p00p0 336.10 I.P.A. GRANT 5p00DO 00 1710.30 3;89;0 336.20 TRANSPORTATION GRANT DO 90 34;6V4 34j67 4s 336.30 HUMANI TI ES GRANT 5p00DO DO p0 5p 0000 618,432D0* D0-' 174;0561 444; 163 338.10 CIVIL DEFENSE Sp0000 DO DO SpOC,�.a 338.10 GENERAL REVENUE SHARING 125POODO DO DO 125PO0.00 338.30 HUD CGM DEVELOPMENT GRANT 234p76D0 31.000D0 51POODO 183�76D0 JHARED COUNTY AID 364A7NO0* 31p0WO0* 51.000,00* 313k76.00- 338.20 CIVIL DEFENSE 1Op00D0 .00 DO 1Op0000 337.10 C.E.T.A. 12POODO DO DO 12PO0.00 337.20 COUNTY COURT FINES 24P00D0 2404350 7�59DO 16341.00 TOTAL -GOVERI4ME NT AL REVENUES memo ID29,108DO* 33A43.50* 232$6461* 796;43.39* -CHARGE S FOR SERVICES DO* DO* DO- 00* 351 00 TZTrPGROUNDS 2p OOD 0 .00 D 0 2p 00.00 352 00 CEMETERY 13500400 975DO 4p45D0 9,455,00 353 00 MOTOR VEHICLE REGISTRATION 22500DO 1507DO 597100 16529400 354 00 FAMILY CENTER 30P00.00 DO DO 30pOO.00 355 00 PROJECT ADMINISTRATION FEES 35.000DO DO DO 35POODO 356 00 ENGINEERING SERVICES 60POODO DO 75POODO 358 00 RECREATION FEES 14500.00 50DO 13 31j 6 13.16834 359 00 TRANSIT SYSTEM DO 47233 256894 TOTAL-GuARLES OR SERVI CES 177500DO* 3.0043 3* 8 8916j 0* 8 85 8 390'' �OL6ECTIONS FOR OTHER AGENCIES DO* DO* 00* DO 392.20 B L I N MI TS SURCHARGE 3,700.00 118,33 1P 089 1 2)91,09 TOTAL -COLLECTIONS FOR AGENCIES 3;OODO* 11833* IP0891* 4191409 I CE A E US DO* DO* DO* DO* 381 00 INTEREST EARNED 8p00D0 DO 12,44633 44 463 x- 38 2 00 RENTS 17POODO 685.00 3910DO 13p 90400 384 00 SALE OF PROPERTY DO DO DO DO 385 00 REFUNDS & REIMBURSEMENTS 7p0Q400 9500 536,26 6,463.74 386 00 REIMBURSEMENTS FOR SALARIES 87;07DO 6364408 26$53.96 60353404 389 00 OTHER REVENUES 75 00.0 0 25835 2556662 4$4338 TOTAL M SCELLANEDUS 126;07DO* 7,40233* 46,403.17* 8030333' TRANSFERS_FP.OM DTHER FUNDS DO* DO* DO* 00* 399.10 LIQUOR STORE 75.000.00 10.000D0 20POOD0 55POODO 399.20 UTILITIES 200POODO Do 50P004)0 1 50P00400 399.30 FIRE DEPARTMENT -COUNTRY ACCOUNT 8p00D0 DO DO 8p00D0 399.50 OFF-STREET PARKING 4POOD0 DO DO 4p 00,00 399.60 PUBLIC SITES 400 DO DO DO 399.70 WATER & SEWER 16;4Q00 DO DO 16;40400 TOTAL -TRANSFERS FROM FUNDS 303;40.00* 1Op00D0* 70POQ400* 23340,00* GRAND TOTALS 2.295k9ODO* 58;1899* 457570.26- 15 38) 1934* 04 GENERAL FUND EXPENSE REPORT APR 30 77 TOTALS CLEARED ACCOUNT CODE ACCOUNT TITLE TOT APPROP MTD EXPEND YTD EXPEND UNEXPEND BAL MAYOR & COUNC I L DO* 00* D 0** 'o 0 4 011 00 SALARIES -REGULAR 12,60OD0 968,64 3,07456 8725!+4 4 011.31 COMMUNICATIONS 175.00 90D0 12392 51D8 4 011.32 TRAVEL.CONFERENCES.SCHOOLS 2, DODO 34$7 3457 2,165.1 3 4 011.33 SUBSCRIPTIONS & MEMBERSHIPS 1900,00 DO 77.00 1P 230 0 4 011.40 MISCELLANEOUS 400DO DO 12.50 38 75 0 TOTAL -MAYOR & COUNCIL 17,275,00'~ 1D9351 4) 2295** 1 3j 52.1 5* ADMINISTRATIVE ASSISTANT 4)o* DO* 4)0** DO 4 022.10 SALARIES -REGULAR 24590,00 667D4 6p 61.4 1852U6 4 022.11 OVERTIME -REGULAR 50000 1459 7990 420J 0 4 022.12 SALARIES -TEMPORARY 600DO 347J5 2,488.65 188,6 4 022.20 OFFICE SUPPLIES 250DO AO DO 2504)0 4 022.21 OPERATING SUPPLIES 225DO Do DO 225DO 4 022.31 COMMUNICAT I ONS 65000 754)6 23058 419J 2 4 022.32 TRAVEL,CONFERENCES,SCHOOLS 2p04DO 100DO 2114)0 178 3D 4 022.33 SUBSCRIPTIONS & MEMBERSHIPS 200DO 4)0 14956 5014 4 022.40 MISCELLANEOUS 15QDO DO 2000 13000 4 022.53 MACHINERY & EQUIPMENT 6504)0 4)0 DO 65000 TOTAL- ADMINISTRATION 29P 15,00* 1;04j4* 9;4753** 205671'+7' ELECT IOr DO* DO* 4)0"* DO* 404.12 SALARIES -TEMPORARY 1500DO DO Do 150000 404.21 OPERATING SUPPLIES 1504)0 59112 59D2 9098 404.31 COMMUNICATIONS 75.00 DO DO 75,00 404.34 PRINTING & PUBLISHING 200DO DO DO 200DO 404.38 RENTALS & LEASES 3,135DO ,00 DO 3,1354)0 404.40 MISCELLANEOUS 50DO 4)0 DO 50DO TOTAL -ELECTIONS 5j 10,00* 59.02* 594) 2** 54) 509 8* CITY CLERK DO* 'o0 DO~'* AO* 4 051.10 SALARIES -REGULAR 79AO8DO 256764 21a-2636 58.481.64 4 051.11 OVERTIME -REGULAR 1pOOD0 8860 73793 1p62D7 4 051.12 SALARIES -TEMPORARY 5AOODO 494$2 49662 4503J8 4 051.15 CLOTHING ALLOWANCE 400DO ,00 DO 400DO 4 051,30 PROF, & CONSULTING. SERVICES 9p00DO DO 26000 8140.00 4 051.20 OFFICE SUPPLIES 55OODO 57767 1,27361 4;26J9 4 051-31 COMMUNI CATI ONS 4,4OOD0 2911)5 687,51 371 249 4 051.32 TRAVEL.CONFERENCES & SCHOOLS 800,00 475 36.38 763.62 4 051.34 PRINTING & PUBLISHING 3.400,00 29A7 34262 3A57J8 4 051.37 REPAIR & MAINT. OF EQUIP, 3AOODO DO 148D2 2A5198 4 051.38 RENTALS & LEASES 6A 20D0 261.28 1;77118 534 25 2 4 051.40 MISCELLANEOUS 200DO 824f4 8?JF4 11756 4 051.53 MACHINERY & EQUIPMENT 251000 DO 98075 152975 4 051.60 PRINCIPAL & INTEREST 150ODO DO DO 15000 0 TOTAL - CITY CLERK 123,813.00 � 4,419.92" 27,509.32 96,303.10 " tjoToR VEHICLE D 0* . DO* AO** DO* 4 052.10 SALARIES -REGULAR 17;92DO 72160 571660 11575.20 4 052.11 SALARIES -OVERTIME 1100DO 7953 45757 742.43 4 052.12 SALARIES -TEMPORARY 600DO DO 24463 35537 4 052.20 OFFICE SUPPLIES 250DO 9.24 1156 23864 4 052.31 COMMUNICATIONS VOODO 2462 23227 967.73 4 052.32 TRAVEL. CONFERENCESt SCHOOLS 150DO DO DO 15000 4 052.36 UTILITIES DO DO DO DO 4 052.37 REPAIR & MAINT. OF EQUIP, t00DO DO DO 10000 4 052.40 MI SCELLANEOUS 300DO DO 00 30000 4 052.53 MACHINERY & EQUIPMENT 450DO DO DO 450DO TOTAL-MOInR VEHICLE 21542DO* 83699* 6.66283** 14P79J 7* A !;ESS INC • D0* D0* D0. " D0* 4 053.30 PROF. & CONSULTING SERVICES 9AOODO DO DO 9p0000 TOTAL -ASSESSING 9AOODO '00 DO** 9¢OODO* Eg DO* D0* DO** DO 406.10 SALARI ES -REGULAR 8AOODO 3071)8 2,46154 553856 406.30 PROF. & CONSULTING SERVICES 2p00DO . 00 DO 2pOOD0 406.31 COMMUNICATIONS 20000 .1301 46J 6 15384 406.32 TRAVEL. CONFERENCES, SCHOOLS 50DO DO DO 5000 406.40 MISCELLANEOUS 400DO DO 13.78 384.22 TOTAL -LEGAL 10J65000* 3201)9* 25 2138** 8,128,8 2* PLANNING DO* DO. DO DO 4 091.11 OVERTIME-REGULAR 25 200 21,00 8400 16800 4 091.30 PROF. & CONSULTING SERVICES 37.00000 1550.26 47 7 6J 1 32,22389 4 091.20 OFFICE SUPPLIES 5000 DO 11500 4 091.21 OPERATING SUPPLIES 20000 DO Do 20000 4 091.31 COMMUNICATIONS 40000 40+3 8590 314j0 409 132 00 TRAVEL. CONFERENCES, SCHOOLS 1.0o0DO 5.70 6589 934J 1 4 091.33 SUBSCRIPTIONS & MEMBERSHIPS 10000 DO Do 10000 4 091.34 PRINTING & PUBLISHING 80000 21299 21353 586,47 TOTAL PLAN_ bING &� ZONING 39p02DO 1P3038* 5j4gp3** 34,46157- CITX [JALL BUILpING DO* DO* 00*:: D0* 4 094.10 SALARIES-REGULAR 932400 3911!0 3,096.80 6;27.20 4 094.11 OVERTIME-REGULAR 1,40000 88D2 649.72 750,28 4 094.12 SALARIES-TEMPORARY 80000 DO DO 80000 4 094.15 CLOTHING ALLOWANCE 12000 12,25 3430 85,70 4 094.21 OPERATING SUPPLIES 1,20000 3739 338861 86139 4 094.22 REPAIR & MAINT. SUPPLIES 50000 62.95 6955 4345 4 094.32 TRAVEL, CONFERENCES, SCHOOLS :5000 DO DO 50DO 4 094.36 UTILITIES 570000 8 838 2 2.50391 259609 4 094.37 REPAIR & MAINT. OF EQUIP. 3pOODO 67252 84198 2,158D2 4 094.40 MISCELLANEOUS 30000 DO 300 297DO 4 094.53 MACHINERY & EQUIPMENT 470000 DO DO 4700DO Tg7AL CITY MALI BUILDING 26594D0* 2j48J 5* 753787* 18556J 3* ARS : DO DO* Do** DO* 4 095.10 SALARIES-REGULAR 4p5OD0 DO Do 455ODO 4 095.12 SALARIES-TEMPORARY 1.00000 186,00 1,482,26 48�� � 4 905.15 CLOTHING ALLOWANCE 7500 DO DO 75DO 4 095.21 OPERATING SUPPLIES 900DO DO 5565 844,45 4 095.22 REPAIR & MAINT. SUPPLIES 30000 11187 48687 ;R'S' 4 095.23 SMALL TOOLS & EQUIP. 15000 DO 7D0 14300 4 095.33 SUBSCRIPTIONS & MEMBERSHIPS 2500 DO DO 25DO 4 095.34 PRINTING & PUBLISHING 100DO DO DO 10000 4 095.36 UTILITIES 3,40000 67187 2.05404 1j45.96 4 095.37 REPAIR & MAINT. OF EQUIP. 3.00000 DO 27316 2726,84 4 095.39 OTHER CONTRACTUAL SERVICES 130000 DO DO 130QD0 4 095.53 MACHINERY & EQUIPMENT 37500 10000 10000 27500 TOTAL-ARMORY 15575D0* 1.069.74* 4,45888** 11 j 1612* POLICE DEPARTMENT DO'- DO'^ 00* DO* 411.10 SALAR I ES -REGULAR 176934DO 7,168.48 56770.52 120p6 3� 8 411.11 SALARIES -OVERTIME 8100OD0 26133 195530 6p4430 411.12 SALARIES -TEMPORARY 2.00OD0 175J1 175J 1 1$2439 411.15 CLOTHING ALLOWANCE 2AOOD0 1;3190 1,292$0 130730 411.20 OFFICE SUPPLIES 1pOQD0 171;6 409J4 590$6 411.21 OPERATING SUPPLIES 2,00000 368,25 69834 13046 411.22 REPAIR & MAINT. SUPPLIES 1,600DO 63.90 116,33 1,483.67 411,23 SMALL TOOLS & EQUIPMENT 190090 10936 13036 15696 4 411.24 MOTOR FUELS & LUBRICANTS 11500,00 526,72 lk2799 9572D 1 411.31 COMMUNICATIONS 7.0OOD0 515.94 2p 25,68 497432 411.32 TRAVEL. CONFERENCES, SCHOOLS 2;OODO 49985 57935 1520J 5 411.33 SUBSCRIPTIONS & MEMBERSHIPS 300DO 10131 188,21 111,79 411.37 REPAIR & MAINT. OF EQUIP. 640OOD0 4840 906.26 5p 93.74 411.39 OTHER CONTRACTUAL SERVICES 1500D0 55D5 107J8 139232 411.40 MISCELLANEOUS 250DO DO DO 250,00 411.53 MACHINERY & EQUIPMENT 8,020D0 DO 2,45134 6368.66 TOTAL -POLICE DEPARTMENT 233.404D0* 11;35.76* 69,4348 1** 163969] 9* FIRE DEPARTMENT . 00'^ DO* DO** DO* 412.10 SALARIES -REGULAR 11735DO 5768 1P8831 9546.69 412.30 PROF. & CONSULTING SERVICES 2,70000 DO DO 2700DO 412.21 OPERATING SUPPLIES 3AOODO 25DO 83]+3 2916.57 412.22 REPAIR & MAINT. SUPPLIES I 50DO :1085 62*75 158735 412.23 SMALL TOOLS & EQUIPMENT 100,00 1 DO DO 10090 412.24 MOTOR FUELS & LUBRICANTS 500DO .45jf0 91,72 408.28 412.31 COMMUNICATIONS 650DO 41.17 133.24 516,76 412.32 TRAVEL, CONFERENCES, SCHOOLS 3AOODO 8500 26500 27 35D 0 412.33 SUBSCRIPTIONS & MEMBERSHIPS 250DO DO 2135 22855 412.34 PRINTING & PUBLISHING 200DO 00 2535 174.65 412.36 UTILITIES 1900D0 269.78 1p56i+8 843$2 412.37 REPAIR & MAINT. OF EQUIP. 1.200,00 22830 24430 95VO 412.38 FIRE INSURANCE TAX 12POODO DO DO 12QOODO 412.40 MISCELLANEOUS 150,00 DO DO 150DO 412.53 MACHINERY & EQUIPMENT 5AOODO DO 15554.62 IOAS kb 2 TOTAL -FIRE DEPARTMENT 44D35D0* 763]8* 1952665** 2450835* CMUNITY SERVICE OFFICER . DO* i DO* 00** DO* 413.10 SALARIES -REGULAR EMPLOYEES 7.47600 34 32 0 2719,20 4756$0 413.11 OVERTIME -REGULAR EMPLOYEES 80000 548 233,64 56636 413.12 SALARIES -TEMPORARY EMPLOYEES 150000 DO DO 1$0000 413.15 CLOTHING ALLOWANCE 15000 DO DO 15WO 413.20 OFFICE SUPPLIES 25D0 D0 DO 25DO 413.21 OPERATING SUPPLIES 50000 22)0 24.29 475,71 413.22 REPAIR & MAINT. SUPPLIES 100DO DO DO 100610 413.23 SMALL TOOLS & EQUIPMENT 15000 DO DO 15000 413.24 MOTOR FUELS & LUBRICANTS 60000 DO DO 60000 413.31 COMMUNICATIONS 2500 DO DO 25DO 413.32 TRAVEL. CONFERENCES, SCHOOLS 15000 DO DO 15000 413.33 SUBSCRIPTIONS & MEMBERSHIPS 2500 DO DO 25DO 413.34 PRINTING & PUBLISHING 20000 DO 00 20000 413.37 REPAIR & MAINT. OF EQUIP. 75000 DO DO 75000 413.39 OTHER CONTRACTUAL SERVICES 11400DO 14800 246,00 1x5400 413.40 MISCELLANEOUS 50000 DO DO 50000 DIAL -COMMUNITY SERVICE QFF"u 1455100* 566.38* 3.223J 3** 11127$7* PROTECTIVE INSPECTIONS • DO* DO* DO** DO* 414.10 SALARIES -REGULAR EMPLOYEES 18909D0 785,36 6A7598 1273302 414.11 OVERTIME -REGULAR EMPLOYEES 10000 00 DO 10000 414.12 SALARIES -TEMPORARY EMPLOYEES 1pooDo 212.90 1;140 5 21465 414.15 CLOTHING ALLOWANCE 12500 12.50 35.00 9000 414.20 OFFICE SUPPLIES 40000 DO :10$5 389J5 414,31 COMMUNICATIONS 3 00DO 55J9 128J4 3 171,57 414.32 TRAVEL, CONFERENCES, SCHOOLS 1;0000 135DO 534,75 I j 6525 414.33 SUBSCRIPTIONS & MEMBERSHIPS 10000 DO 00 1000 0 414.34 PRINTING & PUBLISHING 20000 DO 00 20000 414.53 MACHINERY & EQUIPMENT 10000 DO DO 10000 TOTAL PROTECTIVE INSPECTIONS 22!93400* 1;0095* 809956** 14P3414* r_IVILDEFENSE, . D0* DO* 00** DO* 4 191.32 TRAVEL. CONFERENCES• SCHOOLS 30000 DO DO 30000 4 191.40 MISCELLANEOUS 40000 5350 9250 30750 4 191.53 MACHINERY & EQUIPMENT 20p0ODO DO DO 20POODO TQTAL CIVIL DEFENSE 20;DODO* 5350* .92,50** 2000750* csFETY COUNCL� DO* DO* Do** 1)0* 4 192.40 MISCELLANEOUS 175DO DO DO 175DO TOTAL SAFETY COUNCIL 175DO* 00'~ DO* 175DO* MAINTENANCE SERVICE OFFICER 00* DO* DO** DO* 4 210.10 SALARIES -REGULAR EMPLOYEES 39,45OD0 825D6 6587.15 3206155 4 210.11 OVERTIME -REGULAR EMPLOYEES 200,00 DO DO 200DO 4 210.15 CLOTHING ALLOWANCE 120,00 DO DO 12040 4 210.20 OFFICE SUPPLIES 200.00 DO DO 200DO 4 210.21 OPERATING SUPPLIES 300DO : DO DO 300DO 4 210.31 COMMUNICATIONS 300DO DO DO 300DO 4 210.32 TRAVEL. CONFERENCES, SCHOOLS 1p00DO DO DO 1p0000 4 110.33 SUBSCRIPTIONS & MEMBERSHIPS 100,00 DO DO 100DO 4 210.40 MISCELLANEOUS 300DO DO DO 30000 4 210.53 MACHINERY & EQUIPMENT 6.750DO DO DO Q50DO TnTe-mAINTENANCE SERVICE oFFiCE 4872OD0* 825D6* 6587J5** 42j 32$5* ENGINEERING DEPARTMENT DO* : Do . DO** DO* 4 211.10 SALARIES -REGULAR EMPLOYEES 560766D0 2,4140 1860350 38 j-6250 4 211.11 OVERTI ME -REGULAR EMPLOYEES 2AOODO : 2.60 38198 2.217D 2 4 211.12 SALARIES -TEMPORARY EMPLOYEES 35OQDO 68192 82992 2570D8 4 211.15 CLOTHING ALLOWANCE 300DO 2930 7430 225970 4 111 .30 PROF. & CONSULTING SERVICES 2A0OD0 5;59b 2 2875U5 26,75 U 4 4 211.20 OFFICE SUPPLIES 1kOQp0 37890 81654 783k6 4 211.21 OPERATING SUPPLIES OODO 1fOODO 7A7 911+8 1708.52 4 211.22 REPAIR & MAI NT. SUPPLIES DO 9,55 3901+5 4 211.23 SMALL TOOLS & EQUIPMENT 200DO : DO DO 200DO 4 211.24 MOTOR FUELS & LUBRICANTS 1,300DO 51.60 161.56 113814 4 211.31 COMMUNICATIONS 475DO 14525 295J7 17953 4 211.32 TRAVEL, CONFERENCES, SCHOOLS 900DO DO 1892 0 710.90 4 211.33 SUBSCRIPTIONS & MEMBERSHIPS 100.00 DO : 600 94D 0 4 211.34 PRINTING & PUBLISHING 90000 724$5 84490 .5510 4 211.37 REPAIR & MAINT. OF EQUIP. 1,100,00 :445 4 7.6 5 1,15235 4 211.40 MISCELLANEOUS 40000 : DO DO 400DO 4 211.53 MACHINERY & EQUIPMENT 8�20DO : DO 389)3 77.- 3 W 7 TOTS AL-EN;INE�, E� RING 82,461,00* 9;42.16• 51,494b3** 31A6637* D 0•:: D 0* D ()* Do :r 4 212.10 SALARIES -REGULAR EMPLOYEES 69.492,00 2p 16.29 2177198 47720.02 4 212.11 OVERTIME -REGULAR EMPLOYEES 8500,00 167JO 254351 5k 56.49 4 212.12 SALARIES -TEMPORARY EMPLOYEES 3p00DO 12098 12098 2P79D2 4 11 2.1 5 CLOTHING ALLOWANCE 1,400DO 9487 271.70 1,1 2830 4 112.20 OFFICE SUPPLIES 100DO 2050 240 7960 4 212.21 OPERATING SUPPLIES 39pOODO 24388 1p90J'2 37909,28 4 212.22 REPAIR & MAINT. SUPPLIES 12p00,00 43359 1p1055 1098955 4 212.23 SMALL TOOLS & EQUIPMENT 50OD0 2498 10637 3937 3 4 212.24 MOTOR FUELS & LUBRICANTS 6500.00 99851 2p 9495 3kO5D5 4 212.31 COMMUNICATIONS 300DO 4391 132.16 16734 4 112.32 TRAVEL. CONFERENCES, SCHOOLS 500DO DO 1290 477jO 4 212.33 SUBSCRIPTIONS & MEMBERSHIPS 50DO DO DO 50DO 4 212.34 PRINTING & PUBLISHING 15QDO 1950 1950 13460 4 212.36 UTILITIES 4p00DO 58416 275491 1145D9 4 212.37 REPAIR & MAINT. OF EQUIP. 450090 53955 479157 20243 4 212.39 OTHER CONTRACTUAL SERVICES 16poQpo 1,449.00 Q00.25 909,75 4 212.40 MISCELLANEOUS 250p0 DO 211.00 39DO 4 212.52 OTHER IMPROVEMENTS 5p0QDO 6j 00.00 Q00,D0 ;; Opo 4 212.53 MACHINERY & EQUIPMENT 33POODO 29750 29750 33502.50 TOTAL -STREETS & ALLEYS 205p42DO* 1395394• 4976735** 15577455* 4 216.21 TRAFFIC SIGNS & SIGNALS OPERATING SUPPLIES 4 216.36 TRAFFIC SIGNS & SIGNALS UTILITIES 4 217.21 STREET LIGHTING OPERATING SUPPLIES 4 217.36 STREET LIGHTING UTILITIES 4 224.21 STORM SEWER OPERATING SUPPLIES 4 124.37 STORM SEWER REPAIR & MAINT. OF SEWER LINES 4 224.53 STORM SEWER MACHINERY & EQUIPMENT TOTAL -MISCELLANEOUS LflNSERVATION OF HEALTH 4 311.30 PROFESSIONAL SERVICES 121AL CONSERVATION OF HEALTH 4p 00,00 2p o0D 0 4p0QD 0 25p00.00 1pooDo 4pooDo 550OD0 45AOODO* D0* 30QD0 30GDO* .Do 208.88 385`28 2792.05 DO DO 3,38621* DO* DO D 0* DO 664.91 38 53 8 1052261 DO Do 1157260** Do** DO DO** 4poQpo 1,3 35D 9 3A1472 14,47739 1pOQD0 4p OODO 50 00DO 34p2730* Do* 30 OD 0 300,00* IIBBR.ARY DO po* p0 * oo* 441.22 REPAIR & MAINT. SUPPLIES 500D0 p0 829 491 1 441.36 UTILITIES 390000 35456 1.46731 2.4 3 2j 9 441.37 REPAIR & MAINT. OF EQUIP, 2p0000 500 4,1 1 ip0 2,1 1 1p G 441.39 OTHER CONTRACTUAL SERVICES 2997900 7344,86 14P8912 14k8918 TOTAL -LIBRARY 35;7990* 7704.42* 20;7632' 15502.18 PARK DEPARTt1ENT DO p0* DO** .00* 455.10 SALARIES -REGULAR EMPLOYEES 60J 1700 2p 2936 149 23.75 45;9U5 455.11 OVERTIME -REGULAR EMPLOYEES 6p00p0 104,70 1,13410 496550 455.12 SALARIES -TEMPORARY EMPLOYEES 8p00p0 198.38 155858 644132 455.15 CLOTHING ALLOWANCE 1;0000 76.63 22100 97900 455.30 PROF. & CONSULTING SERVICES 3pOQD0 Do DO 3000,00 455.20 OFFICE SUPPLIES 50,00 ,00 734 42,66 455.21 OPERATING SUPPLIES 9p0000 257 79.73 89 202 7 455.22 REPAIR & MAINT. SUPPLIES 300000 61'515 1p2339 197651 455.23 SMALL TOOLS & EQUIPMENT 30000 DO 62.41 23759 455.24 MOTOR FUELS & LUBRICANTS 3P00p0 271.45 76853 2931.17 455.31 COMMUNICATIONS 15000 3703 8658 6 U 2 455.32 TRAVEL► CONFERENCESt SCHOOLS 15000 6UO 9605 5395 455.34 PRINTING & PUBLISHING 10000 p0 p0 10000 455.36 UTILITIES 450000 55997 2728,49 177151 455.37 REPAIR & MAINT. OF EQUIP. 6p 0000 775,70 tp79)0 4920.90 455.39 OTHER CONTRACTUAL SERVICES 7p00p0 Do 156,74 6P43,26 455.51 BUILDINGS DO p0 DO p0 455.52 OTHER IMPROVEMENTS 5,pOQDO Do 57360 4426j+0 455.53 MACHINERY & EQUIPMENT 2053000 00 12500 20.405D0 TnToL-PARK LP RT ME NT 137A97p0* 47 32J 4* 2452459'* 11 3,172.1 1* CEMETERY FUND p0* 00* 00** pa* 4 557.10 SALARIES -REGULAR EMPLOYEES 11A52p0 p0 109759 9754.41 4 557.11 OVERTIME -REGULAR EMPLOYEES 30000 400 68J8 231,82 4 557.12 SALARIES -TEMPORARY EMPLOYEES 1poop0 p0 p0 140000 4 557.15 CLOTHING ALLOWANCE 22000 11.25 3815 181)5 4 557.21 OPERATING SUPPLIES 20000 p0 p0 20000 4 557.22 REPAIR & MAINT. SUPPLIES 7500 p0 3,75 7125 4 557.23 SMALL TOOLS & EQUIPMENT 5000 4)0 ,00 5000 4 557.24 MOTOR FUELS & LUBRICANTS 30000 110,87 131.46 16854 4 557.32 TRAVELo CONFERENCES, SCHOOLS 10000 2000 7000 3000 4 557.34 PRINTING & PUBLISHING 10000 Do 00 10000 4 557.36 UTILITIES 6000 ?p0 46 53.34 4 557.37 REPAIR & MAINT. OF EQUIP. V00p0 p0 p0 1,20000 4 557.40- MISCELLANEOUS 10000 84000 84000 74000 4 557.53 MACHINERY & EQUIPMENT 40000 p0 DO 40000 TOTAL CEMETERY 1635700* 984.12* 305589** 13301.11* RFCRFATlnN DEPARTMENT 00* ,00* DO** DOS` 4 520.10 SALARIES -REGULAR 2333200 139754 8,12757 15;043 4 520.11 OVERTIME -REGULAR 500,00 7665 3741+3 125$7 4 520.12 SALARI ES -TEMPORARY 2,40000 00 DO 2,40000 4 520.20 OFFICE SUPPLIES 25000 455 6052 189,78 4 520.21 OPERATING SUPPLIES 10000 DO 30,55 605 4 520.31 COMMUNICATIONS 475,00 135J 3 3305 13645 4 520.32 TRAVEL. CONFERENCESt SCHOOLS 70000 855 1600 531jf0 4 520.33 SUBSCRIPTIONS & MEMBERSHIPS 7500 3000 6000 1500 4 520.34 PRINTING & PUBLISHING 70000 DO 05 693$5 4 520.40 MISCELLANEOUS 15000 50,00 5000 10000 4 520.53 MACHINERY & EQUIPMENT 170000 4748 4748 1;23j2 TOTAL-REC_ADMINISTRATIoN 30382DO* 2a 7990* 9k9u5** 20A88J5* 4 521.12 SALARIES -TEMPORARY 1;0000 DO DO 1,20000 4 521,21 OPERATING SUPPLIES 45000 DO 39 4 49.1 1 4 521.31 COMMUNICATIONS 150,00 DO 00 15000 TOTAL-REC_PLAYGROUNDS 1300100* 00* 39** 1799a 1* 4 522.12 SALARIES -TEMPORARY EMPLOYEES 2,40000 DO 1$03.21 596,79 4 522.21 OPERATING SUPPLIES 200,00 DO DO 20000 TOTAL-REC.SKATING 200000* 00* 1P03.21** 796,79* 4 523.12 SALARIES -TEMPORARY EMPLOYEES 1,400DO 00 DO 1,400,00 4 523.21 OPERATING SUPPLIES 20000 00 16695 3305 TOTAL-REC.YOUTHtI Hsi Qrwr 1koo,0o* Oo* 16695** 1,433)5* 4 524.12 SALARIES -TEMPORARY EMPLOYEES 530000 00 DO 5300,00 4 524.21 OPERATING SUPPLIES 7500 00 DO 7500 TOTAL-REC.SWiIMMIf12 POOL 537500* DO* Do** 537500* 4 525.12 SALARIES -TEMPORARY EMPLOYEES 4 DODO DO DO 4�2 0000 4 525.21 OPERATING SUPPLIES 10000 DO DO 1,400)0 4 525.40 -MISCELLANEOUS 50D0 DO 90 5000 TOTAL-REC.BIQEBALL 5A50D0* DO* DO** 505000* 4 526.12 SALARIES -TEMPORARY EMPLOYEES 70000, DO DO 70000 4 526.21 OPERATING SUPPLIES 37500 DO DO 37500 4 526.40 MISCELLANEOUS 10000 DO DO 10000 TOTAL-REC. F013TBALL 1)7500* DO* D0** 1,17500* 4 527.12 SALARI ES -TEMPORARY EMPLOYEES 1to0Do DO 40830 1j 91.70 4 527.21 OPERATING SUPPLIES 5000 12737 19452 255.48 4 527.40 MISCELLANEOUS 12500 DO 10000 254)0 TOTAL-REC_ BASKETBALL 2) 75DO* 12737* 70V 2** 1,472J 8* 4 528.12 SALARIES -TEMPORARY EMPLOYEES 2500DO 174.80 719,70 178030 4 528.21 OPERATING SUPPLIES 1500DO 88260 91735 582.75 4 528.40 MISCELLANEOUS 350,00 00 9800 25200 TOTAL-REC.OTHER ACTIVITIES 4350Do* tp57.20* 133495** 261505* TOTAL -RECREATION DEPT. 55,107.00 * 3,364.47 * 14, 102.67** 41,004.33; FAMILY CENTER 00* DO* 00** 0O 4 542.10 SALARIES -REGULAR EMPLOYEES 1291200 30293 30293 1200907 4 542.11 OVERTIME -REGULAR EMPLOYEES 1p00D0 DO DO 1p00D0 4 542.12 SALARIES -TEMPORARY EMPLOYEES 3p00,00 AO DO 300000 4 542.20 OFFICE SUPPLIES 150,00 DO 00 150.00 4 542.21 OPERATING SUPPLIES 5,00000 00 DO 5p00DO 4 542.22 REPAIR & MAINT. SUPPLIES 500DO 00 AO 50000 4 542.23 SMALL TOOLS & EQUIPMENT ip0OD0 DO DO 1p0ODO 4 542.24 MOTOR FUELS & LUBRICANTS 40000 DO DO 40000 4 542.31 COMMUNI CAT I ONS 40000 D O DO 4 000 0 4 542.32 TRAVEL* CONFERENCES, SCHOOLS 200DO 119J0 119.10 80.90 4 542.33 SUBSCRIPTIONS & MEMBERSHIPS 50,00 D0 40 5000 4 542.34 PRINTING & PUBLISHING 500,00 40 00 491160 4 542.36 UTILITIES 7.0OODO DO DO 7p 00,00 4 542.37 REPAIR & MAINT. OF EQUIP. 4,0OODO DO DO 4.0000 0 4 542.39 OTHER CONTRACTUAL SERVICES 350DO DO DO 35000 4 542.52 IMPROV. OTHER THAN BUILDINGS 15.00000 DO 6,19355 8P06j 5 4 542.53 MACHINERY & EQUIPMENT 5,750,00 DO 00 5j50D0 TOTAL -FAMILY CENTER 57;12DO* 4343* 6k2398** 5058802* LAWCOIi-GRANT DO* 00* DO** DO 461.50 LAND AND RELOCATION 103p00DO 133DO 2972$9 100p27J 1 TOTAL-LAWCOu_ GRAt T 103p00DO* 13300* 297259** 100p27J 1 * r MM HITY DEVELOPMENT 00* DO* DO** DO* 4 631.10 SALARIES -REGULAR EMPLOYEES 28764,00 lj5U2 9;3773 19 2627 4 631.11 OVERTIME -REGULAR EMPLOYEES 30000 DO 7,81 292J 9 4 631.12 SALARIES -TEMPORARY EMPLOYEES 500DO 00 DO 500DO 4 631.30 PROF. & CONSULTING SERVICES 950ODO 2;25DO 5.15000 4350DO 4 631.20 OFFICE SUPPLIES 20000 00 3295 167D5 4 631.21 OPERATING SUPPLIES 520DO 00 00 52000 4 631.23 SMALL TOOLS & EQUIPMENT 10000 DO DO 10000 4 631.31 COMMUNICATIONS 70000 1 1u 4 187J 8 5125 2 4 631.32 TRAVEL. CONFERENCES. SCHOOLS 1500.00 20755 371j►6 lj 28.54 4 631.33 SUBSCRIPTIONS & MEMBERSHIPS 20000 . DO 2500 17500 4 631.34 PRINTING & PUBLISHING 800DO 183.50 5421+8 25752 4 631.35 INSURANCE 2;08D0 14108 423.24 1784.76 4 631.39 OTHER CONTRACTUAL SERVICES 70DO DO DO 70DO 4 631.41 PENSION 3.26400 DO DO 3,26400 4 631.50 LAND. RELOCATION. DEMOLITION 140p00D0 DO 4004)0 139POODO 4 631.53 MACHINERY & EQUIPMENT 1p50p0 186x5 57558 474J2 4 631.54 GRANTS 30,0OODO 2033102 22j63.72 7$36x28 4 631.55 CONTINGENCY 15000D0 DO DO 1500000 To AL-cOMMuniTY DEVELOP1gEN1 2341;7600* 24546)6* 39j.17j+5** 195, 5855� TRANSI T SYSTEM DO* DO* DO* D0: 467.10 SALARIES -REGULAR EMPLOYEES 20,498.00 789,78 5502$4 14j95J 6 467.11 OVERTIME -REGULAR EMPLOYEES 25604)0 7665 88538 177452 467.12 SALARIES -TEMPORARY EMPLOYEES 1Op00D0 206J 4 237814 2 772158 467.30 PROF. & CONSULTING SERVICES 1500DO DO 40,00 1.46000 467.20 OFFICE SUPPLIES 300DO DO 430 295,70 467.21 OPERATING SUPPLIES 28000 DO 9,72 270.28 467.22 MAINT. & REPAIR SUPPLIES 139700 2.13 7,83 1389.17 467.23 SMALL TOOLS & EQUIPMENT 40000 DO DO 400DO 467.24 MOTOR FUELS & LUBRICANTS 3pOODO 235J3 77358 2;2632 467.31 COMMUNICATIONS 30000 2793 7830 221JO 467.32 TRAVEL, CONFERENCES, SCHOOLS 500DO 6400 73.13 4 2 U 7 467.33 SUBSCRIPTIONS & MEMBERSHIPS 3000 0 AO 2590 27 5D O 467.34 PRINTING & PUBLISHING 50000 28569 44193 58D7 467.37 PRIVATE REPAIR 1p00D0 142J 5 59638 40362 467.40 MISCELLANEOUS 3,00090 DO 21DO 297990 467.53 MACHINERY & EQUIPMENT 9,27790 DO DO 9;77,00 j T�AL_TRANsiT SYSTEM 5491290* IP 2960* 11,03851 43$7U9* DEBT SER = DO* . 90* 00** 'o0'` 470.10 CERT, OF INDEBTEDNESS(MACHINERY) 1734400 51000 452250 12.42150 470.20 CONTRACT FOR DEED -AIRPORT PROP. 17j.-00DO DO 1730000 DO 470.30 AIRPORT BONDS 4,3644)0 00 DO 4364.00 470.40 IMPROVEMENT BONDS 3109004)0 DO DO 310,00000 470.50 CONT, FOR DEED-MC©ONALD PARK LAN 3,58800 358800 3.588,00 DO 470.50 CONT. FOR DEED-HANSON PARK LAND 682.00 : DO DO 68290 470.50 CONT. DEED-SATTERLEE GRAVEL PIT 6557DO 6.05000 6p50D0 807DO 113TAt-QEBT SERVICE 35953500* 10,14800* 31560$0** 328,27450' AIS DO* DO* D D** D O* 488.20 OFFICE SUPPLIES 504)0 DO DO 5000 488.21 OPERATING SUPPLIES 80000 DO 70DO 73000 488.22 REPAIR & MAINT. SUPPLIES 50000 13,70 13,70 486.30 488.30 PROF. & CONSULTING SERVICES 22365.00 2.72700 2;2700 195 38D 0 488.31 COMMUNI CATI ONS 25000 20,88 502 19158 488.32 TRAVEL. CONFERENCES, SCHOOLS 15000 : DO DO 15000 488.36 UTILITIES 1,400D0 194,77 749140 65060 488.37 REPAIR & MAINT. OF EQUIP. 490000 50201 62 2.21 3377.79 488.39 OTHER CONTRACTUAL SERVICES 340000 560DO I)-1000 258ODO 488.40 MISCELLANEOUS 3;OODO . DO DO 330000 TOTAL-AIRPgal 3641590* 4p 1836* 5360.73** 31p54427* ••r-- -- - UNALLOCATED GENERAL EXPENSE : DO 00* 00** . DO* 4 931.35 INSURANCE & BONDS 101;8300 9k5897 1732098 84p62D2 4 931.41 PENSION & RETIREMENT 76p3700 11.444.78 20.19706 56b 3994 4 934.81 CHRISTMAS DECORATIONS 2000o0 f 00 . 00 2p0400 4 934,81 BUILDING PERMIT SURCHARGE 3,20000 500.77 500x 7 2A99.7 3 4 935.40 REFUNDS & REIMBURSEMENTS 50000 DO 4657 4531+3 4 936.40 ARMORY PAYMENT 7pOODO 00 AO 700000 4 937.10 SALARIES -LIQUOR STORE 5633200 2� 56.720 19;7735 36554.25 4 937.81 SALARIES -HRA 1590000 64952 511200 1078800 4 937.40 CONTINGENCY APPROPRIATION 88,50000 • 00 1 00 8850000 TaT L -U ALLaCATEO GENL EXPENSE 35155200* 24010.24* 62p55J 3** 28859457* 2,460,140.40 * 138,011.52°Y 508,848.95`* 1,951,691,05 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST, HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: r 4X _ja,., j_U 7 TO: Qjty Council------------------- FROM: BECr"aw-Dirw o .----_---------------_ SUBJECT: HitiUg.Af. Sp=Cr_5tgf f _- - - - - - - - - - - - - -- - -- -- - - - Below is a list of the Recreation Department's recommended sumer staff. All of the persons with but a few exceptions noted, worked in the programs last year. The members of the summer swimming staff, with Julie Hoeft being the new staff person,have worked in the summer swimming program for 4 years. Dan Goede is the supervisor and has worked in the recreation program for 7 years. He has steadily developed into one of the best if not the best of the summer program supervisors the Recreation Department employs. It is for these reasons that I am recommending that Dan receive a $.25 an hour increase in pay going from $3.25 to $3.50 an hour. The salary scale for the swimming staff was established in 1973 during the administration of Tom Mealey. It has proven to be extremely workable and we.have worked within this frame work since that time. Recommended Sumer Staff 1977 Pla-mobile -- Randee Washechek Lian Hedin Karen Knutson Baseball -Softball -- Roger Fitzloff Stan Sytsma Mark Muetzel Sue Summerfield Kathy Robinson Lisa Erickson Rod Keith Swimming -- Dan Goede Kris Natwick Tom Goetzke Karen Dobratz Julie Hoeft Summer Basketball -- Al Koglin Tennis -- Jill Nelson Summer Gymnastics -- Ann Sweeney f TKDATOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES INCORPORATED M E M O R A N D U M To: Hutchinson City Council and Airport Advisory Commission Mr.Gary Poltz, Administrative Assistant, Mr. Don Pauley, Comm. Dev. Dir. Copies To: Mr. Ron Lloyd MinnDOT Aeronautics Division F r om: Mr. Wester J Hendrickson Date : April 21 , i97 7 Reference: Hutchinson Municipal Airport Study Special Meeting April 20, 1977, 7:30 PM, City Hall COMMISSION NO. 6558 ATTENDANCE D. J. Black, Mayor Paul Haag, City Council and Advisory Commission Vic Oleson, Chairman, Advisory Commission D. P. McGraw, Advisory Commission John Miller, Advisory Commission Jim Hanson, Advisory Commission Dean Nelson, Airport Manager Gary Poltz, Administrative Assistant/City Clerk Don Pauley, Community Development Director Westly J. Hendrickson, TKDA BASIS FOR DISCUSSION 1. Airport Development Constraints Map 2. Airport Development Alternatives 4, 5 and 6 (sketches) and Evaluation Chart dated December 23, 1976 3. Progress Sum -nary Memorandum dated April 6, 1977 DISCUSSION 1. This was a Special Joint Meeting of the City Council and Airport Advisory Commission. The purpose of the meeting was to discuss the following Airport Advisory Commission recommendation to the Council: MEMORANDUM Hutchinson City Council and Airport Advisory Commission April 21, 1477 Page Two "Alternative 5 should be used as a basis for the Airport Master Plan. The land necessary to maintain the potential of developing a 5500 foot mainwind runway parallel to the existing mainwind runway as depicted by Alternative 6 should be kept free of development through the use of airport zoning." 2. It was pointed out that maintaining the potential of a 5500 foot mainwind runway through airport zoning was an untested technique and the City would undoubtedly be subjected to a great deal of pressure relative to justifying land use safety zones substantially larger than dictated by minim�zm state requirements. As mentioned, aviation forecast developed specifically for the Hutchinson Municipal Airport can only, support the need for a General Utility Airport for the 20 -year planning period - a General Utility airport being an airport capable of accommodating all propeller aircraft of less than 12, 000 pounds. Based on FAA criteria, airport elevation,runway orientation and the normal maximum temperature of the hottest month, the length of the mainwind runway at Hutchinson was determined to be 4000 feet. 3. The Airport Advisory Board adopted the following revised recommen- dation: "Alternative 5; (mainwind runway of 4000 feet) should be used as the basis for the Airport Master Plan." The Advisory Commission requested the consultant to present their revised recommendation to the City Council on May 10, 1977. 4. Airport Zoning was discussed in detail and the general indication of meeting participants was that airport zoning should strictly adhere to the minimum requirements set forth in the State's Model Airport Zoning Ordinance which will be used as the basis for preparing the Hutchinson Airport Zoning Ordinance. 5. The meeting ended at 9:00 PM. Progress meeting 5 was scheduled for May 18, 1977, 7:30 PM. The purpose of Progress Meeting 5 will be to review the building area plan. Please let me know of any corrections or additions that should be made to this memorandum. WJFT:pp REALTOR Honorable Mayor D.J.Black and City Council of Hutchins011" Dear Sirs; 12 3 4 0 r6 MAY 1977 C" fD RECFJVED CJ By This is a request from H-H.Lepel owner of 7 East Realty to replace a sign. This sign has been at its present location on Hy -way 7 East for 13 years. It conforms with State Hy -way regulations and has not drawn any criticism from adjoining property owners. We do not plan to change the posts, only the inside of the sign. Actually the sign will be much smaller, 40,611 X 2929 each module. It is a Constant Fluorescent lighted sign that will go out at 11 PM. Ism enclosing a copy of the sign. Thank you, Sincerly, 7 East Realty-H.H.Lepel ` (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: — May 3`1977 -------- TO: City Council -------------------------- --- FROM: Don Pauley, Planning and Zoning Administrator SUBJECT: Board of Appeals Hearing for H.H. Lepel -------------------------------- I was contacted by Mr. Lepel on Wednesday, April 27, regarding the proposal indicated in his letter to you dated May 2„ 1977. After reviewing the Zoning Ordinance, I contacted Mr. Lepel on the 29th of April and advised him that the district in which his property is located is an R-2,District which allows for home occupation businesses only. Therefore, I advised him that according to Section 10.05C of the Zoning ordinance the only sign allowed for would be a home occupation sign which is required to be nonilluminated and cannot exceed two square feet in area. Mr. Lepel indicated that this determination was not satisfactory and asked what he might do to change the situation so that he might be able to accom- plish what he wishes to do. I advised Mr. Lepel that a variance could not be issued as the ordinance does not allow a variance to be issued for non- confroming signs. I indicated to Mr. Lepel that if he wished he could present his case to the Board of Appeals, which is the City Council, and ask for assistance. After reviewing the situation, it would appear that the most reasonable recourse would be for the property that Mr. Lepel owns to be rezoned C-4 which would allow for his business, the sign which he wishes, and continue to allow for the residential uses of the property as conditional uses. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSQN, MINN. 55356 M E M O R A N D U M DATE: 5, 1977 TO: -- city 00uncil------------- a -- r FrOmt - Don Pauley, Planning and Zoning Administrator SUBJECT% - - Reaaninc Request for 11�gwSiemer and Arthur Nallner ----------- Messrs. Ziemer and Vallner submitted a request to rezone their property along RW #7 (see map on back of this mew4 frac R-2 to C-4. The Planning ommmission at a special meeting on May 3rd, recommended approval of the request to the City Oouncil. �C'i s.� MEL ZIEMER PROPERTY ir N -- W 0 TO BE CROW RIVER G R REZONED t PRESS } PROPERTY C3 R-2 TO C-4 i T. H. No. T (612) 879-2311 CI T V OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORA'_NDUM DATE: May 5, 1977 --------------- TO: City Council --------------------- FROM: Don Pauley, Planning and Zoning Adminis ---------------------- SUBJECT: Planning and Zoning Fees ---------------------- Section 6.09 of the Zoning Ordinance with regard to Fees, Charges and Expenses lists a fee of $15.00 plus notification and publication costs for Conditional Use Permit and Variance requests and appeals. It has recently been brought to my attention that we have not been charging back the publication and notification costs to the applicants. Reviewing the situation with Gary and Marlow, we felt that it would be more expensive admin- istratively to charge back the costs than to add to the fee to cover these costs. A review of past applications reveals that average publication costs are $8.00 and mailing costs can range from $1.00 up to $5.00 depending upon the area in which the property is located. Therefore, it is our recommendation that $10.00 be added to the existing $15.00 base fee to cover publication and notification costs. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 ME MORA"NDUM DATE: MAY 6, 1977 --------------- To: CITY COUNCIL -------------------------------- FROM: CITY ENGINEER SU13JECT: LOTS IN FLOOD FRINGE Recently I noted an ad for two lots for sale in the Hutchinson Leader. In checking this out, I found that they are owned by Emily Vejrosta. They are Lots 1 and 2 of Block 4, South One Half of the City of Hutchinson. They are in the area staff has been proposing the City purchase for open space along the river. When I contacted her, I was informed that the City would have first chance for purchase from her. I was not able to obtain a firm price, however, she did have a price of $1500 each in her ad. During the conversation, I had the feeling that she had felt that the price was to low, this may have been due to a phone call she had received on other property she is selling. I feel confident that we could purchase same for no more then $2000 each. I would recommend you consider this as I believe the cost is not excessive. A map of the area is attached. Respectfully, CITY OF HUTCHINSON Marlow V. Priebe City Engineer ns Attachment { r { w2 I / �32 I y 13? 16 5 NORTHEAST 132 13 13Z 1 72 5, { 10 2 ro r n h o m 2 L- — N w W 1 °' : 10 'D( 3 8 I �' '" 3 1 _ fy - - - - - - 69.5 ` "52.8 66 -- 4 10 `I.i 7 4 �I N I° 4 \ p 17 N N 46 I------ 1"-'4 M 5 6 :_ "' 8 9 5 1 is 6 I 5 �i 6� 66 66 66 65 12 132 132 L--132— J 16 5 165 �`---- 12 132825 132 132 825 I I 132 10I- 9 2 LL 9 2 9 W I— — 7 4 s 7 47ID 1 4 6 5� 6 5 6 5 32 132 cr 32 AVE. L SOUTHEAST 16 5 165 ,13232 W 132 132 cn 132 132 FI '� 10 I 10 I 9 2 9 2 Q 9 2 3 8 3 ;�s 8 7 M 4 �2 7 4_d7 4 JOHN'S15 6 5 IJ 5 �15CHURCH 55 I n 132 132 132 132 AVENUE SOUTHEAST 132 132 1312 132 ' 132 132 - 1 10 10 ! 110 I 1 ~9 2 9 0 2 W 2 W W 56 66 w 8 3 F— 8 3 N a 8 3 NM 7 4 78 54 71 —7--- 4 - 1 82 5 I I �i ,1 uj O 41 0 0 W W OA - 's 165 132 t32 \ 10 1 9 2 8 3 4 �63� 5 7 4 132 � 1 5 N 182 m ' e 1® � u z e e 132 625 F+ , 132 132 2 9♦♦ I 2 3 I �+J 4 � 1 � � to 1 •� 1 i 5 �. � I ID 7 I r— I� 6 I 1---132 '(14'.4'(14'. 132 G� 16 5 I I Im 9 e 7 I 15 14 13 12 11 132 i I I O I 66 66 66 66 132 165 32 32 82 5 32 D 10 1 0 to 10 o- 9 9 2 1 8 D 8 ` 3 a66 1 66 LLI4 5 us 5 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: — May 6,-1977 — — — — — — — — TO: CITY—COUNCIL ——-----——————————————————— — — — —- - FROM: CITY ENGINEER susJEcT: 1976—FAU—PROJECTS ———----------—————---———— — — — — —— As you know, the State and Federal Highway Departments are participating in the construction of the above -referenced -projects on Jefferson Street, Second Ave. S.E. and Michigan Street up to 70% of the total Construction Cost. They, therefore, are requiring quite extensive inspection, testing and record keeping. We are not staffed to do the inspecting due to the large work load on our other projects. We will, however, do'all of the construction staking with staff. We, also, do not have staff or equipment to do the testing. I recommend that we procure the services of RCM to do the inspecting and Instant Testing Co. to do the testing required. This would be the same two firms that provided this type of service on our Main Street Project in 1968. They will be working on an hourly basis as needed. We have funds for this work. Respectfully, CITY OF HUTCHINSON Marlow V. Priebe City Engineer ns (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A� �N D U M DATE:May 6, 1977 ----------------- T0:_Mayor and _q ouncil ___________________ FROM: _ Gari► D. Plotz, Administrative Assistant — — — _ _ — _ _ _ — — SUBJECT:—Liguor—Store---------------- _ ----__— Since our liquor store manager has decided to seek a lesser degree of responsibility as senior clerk, Hazel Sitz and I have met with each of the employees and informed them of the impending change. The operation will continue as it has in the past, until the time a store manager is appointed, perhaps 30 to 60 days. The Employee Newsletter, prepared by Hazel Sitz, will inform City personnel that we will be accepting applications from employees throughout the City's several departments, and that we may also advertise for the position. GDP :ms (612) 879-2311 CITY OF HUTCHINS®N 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A''N D U M DATE: April 21, 1977 To: Mayor & City Council --------------`---- FROM: Building Official, Elden Willard — — — — — — — — — — _ — SUBJECT: Additional Personnel for Building Department A steady increase of the work load for the Building Department prompts me to recommend your consideration to add a full time combination Building and Plumbing Inspector as part of our Building Department Staff. Following are my reasons for the increased work load of the Building Department: 1. An increased number of Building Permits issued each year for the past five years. January 1972 thru 1976 (except 1974). See Attached Sheet. 2, An increase in the number of field inspections and dates to be implemented required by the State Building Code are as follows: A. Lath Inspection before taping or plastering interior walls. (1974) B. State of Minn. Energy Code requirements, inspecti (Jan. 30, 1976) and Flood Zone Regulations requirements. (1976) 3. Plan Checking of Plans & Specifications for buildings and structures prior to approval of building permits required by City Ordinance, adopted Oct. 22, 1974. Plan Checking has always been done, but State code checklist have more items to cover than was previously required. Increasing numbers of Building Permits per year increase the number of plumbing permits and inspections required. I feel it is practical to have a plumbing inspector in the building department capable of making plumbing inspections, issuing plumbing permits, record keeping, and implementing code requirements. Many times plumbing inspections and building inspections relate to each other and can be accomplished during the same inspection. April 21, 1977 Memo to City"Council Page Two ,I feel a combination Building and Plumbing Inspector within our Building Department would improve communication and education between Builders and Contractors in regards to code requirements and improve the protective. inspections necessary to provide minimum standards to safeguard life -or limb, health, property and public welfare within our buildings and structures. Respectfully, CITY OF HUTCHINSON pVen;l Gt;.t�1 illard Building Official us Attachment CC: 'Gary Plotz > Don Pauley Marlow'Priebe 9 Year ANNUAL REPORT OF BUILDING PERMITS (EXCLUDING SPECIAL PERMITS) No. of Permits 1972 148 1973 214 1974 199 1975 338 1976 383 Cost of Construction $1,451,500.00 $2,194,531.00 $3,827,879.00 $4,541,796.00 $4,963,368.00 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORK'NDUM DATE: —_MAY_J2_1277------- TO: City Council ---------------------- FROM: Don Pauley, Community Development Director ---------------------- SUBJECT: Speed Limit Signs in West River Park ---------------------- The past weekend some campers stayed in West }fiver Park while working on the Luce Line Trail. On Monday I was advised that they had two near accidents where people speeding through the park almost hit children. After discussJng this problem with Dean O'Borsky who advised me that we can set any speed limit as it is not a dedicated street, I contacted Bud Daggett and Ray Peterson who approved the setting of a 10 mile per hour limit. Should the City Council approve, signs could be posted in two to four weeks. 9 ,� SPONSORED BY THE HUTCHINSON JAYCEES klay §, 1977 City of Hutchinson 37 oashington ave. w. Hutchinson, riii 55350 Gentlemen; 1 he Hutchinson Jaycee +rater Carnival will be held on June 17, 18, &: 19. I would like to ask you to consider our applications for the following licenses and permits per this letter. 1. street use- to close off 3rd mve. i:. �i. from lain to Glen "t. A. for the Carnival midway ,,now June 16-19. 2. Close street and parade permit- &iddie Jay parade June 18 from 12:30-1:30pm Aoute- start at south side of -eark rowers on Glen at., turn west on 4th -.ve. OW to Grove at. then north on grove to aashington eve. N. 3. Close Street dc earade permit- brand karade on June 19 from 11:00 am to 4 pm ►route- Mart Lake 3t. to 2nd ave., east on 2nd Ave. to Franklin 5t., then south on rranklin to ..inden Ave. 4. Dance permit for susen's Ball on Saturday, June id from 8pm to 1:00 pm at the National Guard .Armory. 5. application for a 3.2 beer license for June 18 to be sold at the --mean's tball. 6. Close Street- June 18 from 8 pm to 1 am for square Jance, 1st Ave- j.L. between Lain at. and riassen A. .6nclosed is our certificate of insurance. Thank you for your attention and consideration. sincerely, Ack k, cClure, Commodore 1aEional ward- winning Community Ice[slraiion . Chicago Insurance Compo Interstate Fire & Casualty Company Chicago, Illinois MEMORANDUM OF INSURANCE THIS IS TO CERTIFY THAT THE INSURANCE HEREINAFTER DESCRIBED HAS BEEN EFFECTED INSURED Minnesota Jaycees, Inc. and Hutchinson Jaycees P. 0. Box 149 Chaska, Minnesota 55318 PROPERTY OR LOCATION INSURED Worldwide COVERAGE General Liability (see Below POLICY NO. 280-053789 POLICY TERM: FROM Novemberl, 1976 VIM November 1, 1977 Participants in athletic eventi LIMITS OF LIABILITY. SEE No. 1 & 3 SKLOW Coverage is exluded for: Motorized racing events Ai mhA awa A !.1 vv AR A MATTER OF INFORMATION ONLY. THE ISSUANCK OF THIS DOCUMENT DOES NOT MARK THE PERSON OR ORGANIZATION TO WHOM ITIS IfSUKO AN ADDITIONAL INSURED. NOR DOES IT MODIFY IN ANY MANNER THE CONTRACT OF INSURANCE BETWEEN THE INSURED AND TME COMPANY. ANY AMENDMENT. CHANGE OR EXTENSION OF SUCH CONTRACT CAN ONLY OE KFFKCTED a', SPECIFIC ENOORSEMKNT OR NOTICE OF CANCELLATION. SHOULD THE ASOVK MENTIONED CONTRACT OF INSURANCE SE CANCELLKD, ASSOONBD OR MATERIALLY CHANGED DURING THE ASOVE SPECIFIED POLICY PERIOD IN SUCH MANNER AS TO EFFECT THIS DOCUMENT. THE COMPANY WILL ENDEAVOR TO GIVE DAYS WRITTEN NOTICE TO THE MOLDKR OF THIS DOCUMENT. OUT FAILURE TO GIVE SUCH NOTICE SMALL IMPOSE NO OBLIGATION OF ANY KIND UPON THE COMPANY. I"UKDTO Richard L. McClure 824 Merrill Street Hutchinson, Minnesota 55350 DATED February 23i 1977 IFC -CIC -1 IRE V. •/78) ® CHICAGO INSURANCE COMPANY ❑ INTERSTATE DIRE & CASUALTY COMPANY BY Y 1 1 C Otte- -.-f TAT L �.vti-vwi.o.+ =&&%.aa.a a. ' (A) SOOILV INJURY (S) PROPERTY DAMAGE EACH PURSON EACH OCCURRENCE ASGRKOATE EACH OCCURRENCE AO REGATt $5000000 $500,000 $1900000 $100,000 Z BODILY INJURY ExcEN OF = MACH PERSON } : EACH PERSON EACH OCCURRENCE EACH OCCURRENCE AGGRKGATK : AGSRESATE PROPERTY DAMASK EXCESS OP EACH OCCURRENCE $ MACH OCCURRENCE = AGGREGATE $ AGOREGATR 3 Coverage Includes: 6. Non -Owned Watercraft 1. Host Liquor Liability 7. Non -Owned & Hired Automobile Liability 2. Products Liability- (LIMITS: 250,000/500,000 Bodily Injury 3, Personal Injury & 100,000 Property Damage Liability) 4. Contractual Liability 8, Incidental Malpractice THIS 5. Medical Payments (Limits: 2,000 010c.—M I! *Coverage is exckded for any and all vv AR A MATTER OF INFORMATION ONLY. THE ISSUANCK OF THIS DOCUMENT DOES NOT MARK THE PERSON OR ORGANIZATION TO WHOM ITIS IfSUKO AN ADDITIONAL INSURED. NOR DOES IT MODIFY IN ANY MANNER THE CONTRACT OF INSURANCE BETWEEN THE INSURED AND TME COMPANY. ANY AMENDMENT. CHANGE OR EXTENSION OF SUCH CONTRACT CAN ONLY OE KFFKCTED a', SPECIFIC ENOORSEMKNT OR NOTICE OF CANCELLATION. SHOULD THE ASOVK MENTIONED CONTRACT OF INSURANCE SE CANCELLKD, ASSOONBD OR MATERIALLY CHANGED DURING THE ASOVE SPECIFIED POLICY PERIOD IN SUCH MANNER AS TO EFFECT THIS DOCUMENT. THE COMPANY WILL ENDEAVOR TO GIVE DAYS WRITTEN NOTICE TO THE MOLDKR OF THIS DOCUMENT. OUT FAILURE TO GIVE SUCH NOTICE SMALL IMPOSE NO OBLIGATION OF ANY KIND UPON THE COMPANY. I"UKDTO Richard L. McClure 824 Merrill Street Hutchinson, Minnesota 55350 DATED February 23i 1977 IFC -CIC -1 IRE V. •/78) ® CHICAGO INSURANCE COMPANY ❑ INTERSTATE DIRE & CASUALTY COMPANY BY Y 1 1 C Otte- -.-f TAT L (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORK'NDUM DATE: May 10, 1977 --------------- TO: Mayor and City Council -------------------------------- FROM: — Marlow V. Priebe, City Engineer — — — — — — — — — — — — — — — SUBJECT: Demolition Permits ------------------------------------ As you know, we have not had enough control on demolition permits and to correct this I recommend the following: - 1. Permit deposits be made at rate of: a. $50 per day for first through fifth work day b. $100' per day from sixth day through tilftY' work day $150 per day from eleventh day. through fifteenth work day 2. Permittee to specify number of work days required. 3. Permittee will forfeit total deposit if work is not completed during permit time. 4. Saturdays, Sundays and holidays not to be included as workable days. 5._ If more than 15 days are required, permit time and deposit schedule to be approved by City Council. 6. At this time no specific charge for a demolition permit has been in our ordinance. We recommend a charge of $15.00 be made. This would cover the City's cost of issuing a permit. This amount is the same as is presently required for a moving permit. MVP:ms 9� REGULAR COUNCIL MEETING Held Out from April 12th meeting Popps Electrical Elden Willard Gary Plotz Don Pauley Gary Plotz Hutchinson Medical Center G.F.Nemitz' Sons Gibson discount Center Hutchinson Utilities American Linen Supply Co. Home Bakery Inc. Krasen Inc. Keilen Pest Control Key Business Products Inc. Kemske Paper Co. Lindsay Water Conditioning Pitney Bowes Marilyn Swanson William Peet Co. TKDA Associates C.R.S. Associates Carr Flowers Simonson Lbr. Co. Brinkman Studio 1st National Bank of St. Paul Homer Pittman State Treasurer, PERA Hutchinson Telephone Co. Hutchinson Utilities Jack Meyer Hutch -Stewart Vet.Clinic Hutchinson Leader Inc. Family Rexall Drug West Publishing Co. Krasen Hardware Hank St. Paul Book & Stationery Co. 3M Business Products Sales Inc. Dorothy Hassman Quades Rutz Plbg. & Htg. Leef Bros Inc. Wigen Chev. Co. Jeffs Cleaning Service Traf-O-Teria System Inc. City Hall & Airport secretary's none lunch for 2 secretary's noon lunch for 2 secretary's noon lunch for 2 meeting expenses ¢ intown mileage 2 phy.exams supplies supplies Charles Logue payment laundry, toweling service meeting expense repair supplies quarterly spraying at City Hall off -set supplies minute book softener rent for airport mailing machine rental coffee for city clerk's office conf. relative'to insurance mun. bldg. prof. services Community Dev. Management Plant 18 quikie corsages for secretarys materials screen airport bonds, interest & fee meeting mileage etc. employer contributions phone service electric & gas service boarding dogs for April disposing of dogs publication costs supplies law books supplies office supplies paper for 209 machine uniform skirt generator check and supplies furnace repair -armory uniform rental vehicle repairs paper toweling boxes and carbonized tickets May 10, 1977 1 96.60 9.00 7.00 9.00 61.70 40.00 42.23 11.58 23.20 11.05 2.70 3.00 28.50 38.60 59.75 18.00 63.00 8.99 470.80 508.78 1000.00 31.80 68.10 85.60 692.00 29.83 4390.29 816.68 4478.03 90.00 13.00 347.92 65.71 79.00 3.28 11.25 445.76 10.59 63.85 80.33 149.40 157.45 346.65 152.88 Allen Office Products Chair, card file & repairs 322.95 Rite Way Auto Wash car washings 23.00 Warren,Gorham 6 Lamont Inc. Criminal Law Digest supplement 28.75 Dean O'Borsky secretarys day noon lunch for 2 11.00 -2- Ink Spots Inc. supplies $ 19.70 Minn. U.C. Fund comp.claim of KA.Gates 227.50 James Haasl school expenses 6.00 Hutchinson Firf, Dept. fire runs and drill 377.00 Eric Smith intown mileage 30.00 Wes Greve intown mileage 30.00 S.A. Nies supplies 152.30 Hutch Equipment Inc. outboard motor 719.88 Interstate muffler 70.09 Brad Emans fire fighter school 55.60 Rick Jennessen fire fighter school 55.60 Bruce Precht fire fighter school 55.60 Loren Rannow fire fighter school 55.60 Popps Electrical supplies 18.25 Rod Keith convention expenses & milage 117.45 Jeff McKay intown mileage 28.65 Ed Homan wrestling supervisor 90.00 Van Waters & Rogers= whiting snowflake 137.00 Awards Inc. trophies 62.45 Sylvan Studio participation ribbons 68.09 Farmers Elevator Assn. lawn seed 253.60 Great Plains Supply Co. paint 26.32 Farm & Home Dist. Co. paint 68.55 Schramm Implement vehicle repairs 41.25 Wallys Tire Shop repairs 3.00 Floyd Groehler % of safety shoes 15.00 Felskas Auto Machine Service repairs 194.04 Krasen Plbg. & Htg. repairs 60.67 Gopher Sign Co. signs 532.35 Debbie Knutson sign painting 2.50 Wm. Mueller & Sons grushed gravel 228.00 MacQueen Equipment Co. repair parts 349.65 H.R. Erickson Machine & Mfg. repairs 835.00 HutchinsonWholesale Supply supplies 61.17 Jerrys Tire Co. vehicle repairs 30.35 Road Machinery & Supplies repairs 4.41 Miller,Miller & Mac Inc. scaffold rental 12.00 UBC supplies 17.37 Tropical Paint Co. street paint 978.00 SouthEPark Corporation supplies 71.86 Sorensen Farm Supply Inc. repair parts 13.43 Russ JohnsonCo. blades 1145.44 Rockite Silo Inc. dry mix 6.75 Homelite Textron repairs 4.40 Hutch Iron & Metal Co. pipe and iron 24.80 GTC Auto Parts supplies & repairs 56.59 1st Am. National Bank contract payment 510.00 Culligan Water Conditioning salt 6.20 Custom Made Equipment repairs 6.00 A & B Electric adding recpt. on bldg. 150.00 Earl F. Anderson & Associates paint 36.40 OK Hardware supplies 99.70 Plowmans Inc. vehicle repairs 54.89 Central Dist. Services gasoline 1742.40 scho, 1 (,ad bridge services $ 4916.97 't% in soil eng. s,i Julies 130.49 Pellkato Co. paint ttc. 88.93 Copv Equipment Co. en -1 �,i.pplies 52.22 itinn.Blueprint steel g rows 30.50 West Central Ind. Inc. lath t, stakes 227.05 JunkT Sanitation refuse service 3 months 18.00 $ 33,864.62 $ 30,996.79 WATER & SEWER FUND Leef Bros. uniform rental $ 29.10 Waldor Pump & Equipment Co. straight line collectors 7567.88 Hutchinson Utilities computer rental & data processing 4 months 3987.97 Hutchinson Telephone Co. phone service 49.41 Neptune Meter Co. 100 meters 4200.00 Crane SupplyCo. supplies 491.10 R.A.Bird Co. gear rack for timer 3.00 G.F. Nemitz supplies 1.60 Johnsons Super Value supplies 9.56 Rutz Plbg. & Htg. iron 1.35 Krasen Hardware Hank supplies 27.91 Quades services 38.20 Goodin Co. supplies 171.84 Waldor Pump & Equipment pulled pump and replaced 551.35 Miller,Miller & Mac Inc. scaffold rental 20.25 Walleys Tire Shop repairs 9.50 Tnemec Co. Inc. paint 36.18 Simonson Lhr Co. supplies 4.24 Ink Spots Inc. printing post cards 17.50 Junker Sanitation refuse billings 9434.22 GTC Auto Parts supplies 1.75 Feed Rite Controls Inc. acid 106.46 Farm & Home Dist. Co. supplies 5.40 State Treasurer PERA employer contribution 335.28 Hutch Medical Center phy. exam 20.00 Hutchinson Leader publication costs 15.91 Jerrys Tire Co. repairs 3.35 Bk Hardware supplies 8.20 central Dist. Service gasoline 153.83 Commissioner of Revenue sales tax 624.15 Van Water & Rogers chlorine liquor 155.70 Hutch Utilities electtical services 5565.70 Jeffs Cleaning Service paper toweling 115.55 Ralph Westlund repayment of double payment 101.18 $ 33,864.62 -4 - OFF STREET PARKING Harvey Daharsh servicing meters $ 87.50 Charles Bell servicing meters 115.00 POM Incorporated meter repairs 72.14 Hutch Utilities gas at upstairs apartment 6.32 The Harstad Co. supplies 7.83 Northland Beverage Inc. beer $228.79 IMPROV. BOND FUND cola 224.40 1st National Bank of Mpls. Bonds of 1970 32.32 Hutchinson Telephone Co. interest and service fee $10,312.00 LIQUOR STORE FUND Locher Bros. beer $ 4005.90 Friendly Bev. Co. beer 724.10 Bernicks pepsi-Cola 55.00 Triple G beer 3896.95 Lenneman Bev. Dist. beer 10,265.60 Northland Beverage Inc. beer 61.75 Coca Cola Bottling Co. cola 224.40 Rannow Electric repairs 32.32 Hutchinson Telephone Co. phone service 26.34 City of Hutchinson water service 25.62 Hutchinson Utilities electric and gas 308.20 Griggs, Cooper & Co. liquor 2669.83 Twin City Wine Co. wine 659.16 Gail Harris wine 33.14 Ed Phillips & Sons liquor 1672.66 Persians maintenance contract 335.00 Minn. Wisc. Truck Lines freight 323.18 Am. Linen Supply Co. laundry 123.90 Twin City Pricing & Label Inc. supplies 188.59 City of Hutchinson wages 4964.04 Junks Sanitation refuse pickup 35.00 Ed Phillips & Sons liquor 1139.31 Old Peoria D„o. liquor 990.43 Twin City Wine Co. wine 471.49 Griggs, Cooper &Co. liquor 2409.62 Famous. Brands Inc. liquor 443.29 $36,084.82 THE HDTCHIN3ON SAFETY COUNCIL FOR YOUR INFORMATION The Hutchinson Safety Council met at 12:00 noon on April 18, 1977 at the Hutchinson Area Vocational Technical Institute. 9 members were present. President Myron Johnson opened the meeting with a silent table prayer. The March minutes were approved. There were not any bills presented for payment. The May meeting will be Way 23, 1977, as the last Monday is Memorial Day. Bicycle safety was discussed at length. The week of April 25 is Bike Safety week at the Hutchinson Rlenemtary school.. Larry Ladd stated that Patty Bergstrom, elementary instructor, had attended a meeting at the State Department of Education re- garding bike safety and she will speak at the May meeting. Loretta Pishley will contact Mildred Kovar of the Hutchinson Leader for publicity and for an interview with Myron Johnson regarding his safety experiences and programs, and this will +e written up as a feature in the Leader. Loretta will also write a letter to the editor on bike safety. Other members will be going to various club meeting to publicize the bike safety program here in Hutchinson. Final discussion of the by-laws was presented by Leslie 0. Smith. Motion was made and seconded to adopt the by-laws as revised. New by-laws are to be printed and distributed to members. A discussion was held regarding the water carnival float, and it was decided to hove it on the bike safety program. Kay Peterson will check with Roeki.te Silo for use of a truck or other vehicle to used as base or bull the .float. Orville Kuiken adjouTnel the meeting, as President Myron Johnson left on a f i !e call. Tresurer's Report: Balance as of larch 31, 1977 266.99 Receipts: none Disbursements: naone Balance as of April 30, 1977 266.99 Submitted by: Loretta F. Pishney Beer.-Treas. M E M 0 TO: The Honorable D. J. Black, Mayor Councilman, Ralph Westland Councilman, Bruce Peterson Councilman, Paul Haag Councilwoman, Kay Peterson, Marlow Priebe Gary Plotz FOR YOUR INFORAAWMV M ION RE: Supreme Court decision involving Crow River Bridge Our File H=516 We finally have some good news on the bridge project as you will see from the attached copy of the Supreme Court decision. The City prevailed on all points appealed by the other party. I think it is interesting to note the last paragraph of the decision which I have under- lined and which is self explanatory. Milton D. Schantzen b 3 No. 6 McLeod County Citizens for a Better Hutchinson, etc., Appellant, 46820 vs. The Minnesota Department of Natural Resources, et al, Respondents, City of Hutchinson, Respondent. Per Curiam Concurring specially, MacLaughlin, J. Endorsed Filed May 6, 1977 John McCarthy, Clerk Minnesota Supreme Court Heard before Todd. MacLaughlin, and Stahler, JJ., and considered and decided by the court an banc. O P I N I O N PER CURIAM. The city of Hutchinson proposed to construct a bridge within its city limits over the south fork of the Crow River. A hearing was held by the Minnesota Department of Natural Resources (DNR) which thereafter approved the construction. The plaintiff challenged the DNR decision alleging in nine separate causes of action that the granting of the permit was improper. The trial court dismissed eight of the nine counts, stating that all the matters raised in the pleadings would be considered in the remaining cause of action. Plaintiff appeals from the order of dismissal. We affirm. For several years the city of Hutchinson has been attempting to construct a bridge within its city limits to alleviate a dangerous .public health and safety problem which was caused by the occasional flooding of the Crow River. The city originally applied for and was granted a permit in 1971. Subsequently, the city filed an applica- tion with the DNR requesting an extension of time on the previous permit and also to permit excavation and dredging of the riverbed in order to construct embankments for the bridge. The DNR held a hearing pursuant to Minn. St. 105.44 on the permit application, and 1 r in September 1975 issued a permit allowing the City to proceed with construction of the briuKe. plaintift dppealeLt the DNR decision to the diestrict court, challenging the pr..)priety of the granting of the permit in nine separate causes of action. In response to a mutton by defendants, DNR, its commissioner, and the city, the trial court dismissed eight of the nine causes of action. In the order and an accompanying memo- randum, the trial court stated that the entire complaint would be considered as an appeal from the DNR decision pursuant to Minn. St. 105.47, and that none of plaintiff's rights under the eight causes of action being dismissed would be prejudiced by the court's order: "Upon review of the complaint in this matter it would appear to the Court that the first eight counts of said complaint are matters for the Court to consider in reviewing the record to determine whether the Commissioner, through his Hearing Officer, made an order which is unjust, unreasonable, not supported by the evidence or otherwise unlawful and that these matters will be considered by the Court in reviewing the record on appeal in this particular matter." , It is readily apparent to this court that the appeal procedure set forth in Minn. St. 105.47 will provide plaintiff with an adequate means to challenge the DNR decision. In its order of dismissal, the trial court protected all of plaintiff's substantive rights. We do not perceive any possible prejudice to -the plaintiff resulting from the trial court's action in dismissing its first eight causes of action since it may raise all appropriate objections to the DNR action within the framework of its appeal pursuant to § 105.47. The order of dismissal, rather than precluding plaintiff from asserting its rights, specifically protects its right to challenge the DNR decision through each of the alleged claims included within its original complaint. We fail -to perceive the necessity of bringing this matter ` before our court at this time other +than for purpose, of delay. We ` disapprove of such action. Affirmed. 2 MacLAI1(:i{LIN, Justice (concurr'nk specially). I be) i.eve this appeal was brought in 9101 (1 tai-th, but agree that the plainriif's r_'ghta i8,re been fully protecte-.i In the order of dismissal. Therefore, I mon-ur !.n thi! result. n CS -1 v L (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 FOR YOUR INFORMATION M E M O R A"N D U M DATE: _ _ _ Ma -y 6.L 1977— TO: —Mayor and City Council — — — — — — — — — — — — — — — — — — —— FROM: — Gary D. Plotz, Administrative Assistant _ _ _ _ — _ _ _ — _ — SUBJECT: — Research of Existing and Alternative Data Processing Systems After going through our individual billings for computer expenses over the past year, I find that our estimated cost for 1977 to be $21,993.71. Keypunch time of our Water Billing Clerk and time required of our Payroll Clerk are not included in these figures for comparison purposes. Our former City Accountant, Ron Meyer, has recommended that we look at LOGIS system, a group of 15 municipalities sharing in municipal data processing applications. Ted Willard, Executive Director, traveled to Hutchinson and provided me with a preliminary presentation of their capabilities. He has also provided me with cost data (see attached). After meeting with Ron Meyer and meeting with city employees on an individual basis that have experience in implementing past programs for the city, I recom- mend that we look further into LOGIS by listening to a presentation by Ted Willard regarding LOGIS on LOGIS' non-profit system. GDP:ms EXISTING CITY'S SHARE OF EDP ACTIVITY (ESTIMATED 1977) Equipment Rental (1/3 processing unit, plus input unit #3741) Personnel (1/3 x $17,678.56 + $10,819.54 includes fringes) Supplies and Travel *Based on actual expenses in 1976. MONTHLY YEARLY COST COST $ 930.33 $11,163.96 791.62 9,499.39 110.87 1,330.36* $1,838.82 $21,993.71 ALTERNATE LOGIS SCHEDULE OF USER CHARGES (MARCH 1, 1977) INITIAL INITIAL SUBSEQUENT MONTHLY 12 MOS. 12 MOS. COST COST COST A. EXISTING SYSTEM Equipment Rental $169 $ 2,028 $ 2,028 (Input/Retrieval Unit) Courier Service 120 1,440 1,440 (Reports, Billings, Checks) On -Line Telephone Expense State State 4,200 @$350/Mo. Funded Funded Shared Operating Associate Expense No Charge No Charge 5,004 @$417/Mo. for 12 Mos. Payroll System 45 540 540 (For 100 Employees @ $ .45; includes supplies) Utility Billing System 200 2,400 2,400 (For 1,000 Bills/Mb. @ $ .20; includes supplies) Sub -Total $534 $ 6,408 $15,612 B. ADDITION -COMPREHENSIVE ACCOUNTING SYSTEM Accounts Payable/Ledger System $300 $ 3,600 $ 3,600 (Includes Supplies) - TOTAL COST $834 $101008 $19,212 ADVANTAGES On -Line Capability - Immediate Retrieval of Information Pre -Tested Municipal Programs - Uniform Accounting System Superior Training Capabilities - Liaison, Technician, Consultant Reserve Capital for Municipal Program Development - Currently $200,000 Plus State Matching Grants Available Use of Toll -Free Telephone to Main Cities for Other City Purposes - Estimated Value $100/Mo. DISADVANTAGES Turn Around Time - Possibly One Day Longer CITY OF HUTCHINSON EMPLOYEES SAFETY COMMITTEE MEETING MINUTES FOR YOUR INFORMATION MONDAY, APRIL 25, 1977 The Regular Meeting of the Month was held at 1:15 P.M., Upstairs, City Hall. Present at the meeting was Acting Chairman, Jim Haasl, Police Dept.; Secretary, Nancy Schwanke, Clerical Dept.; James Brodd, Park Dept.; Clyde Drahos, Water & Sewer Dept.; Cal Rice, Engineering Dept.; Earl Alsleben, Street Dept. Also present at the meeting was City Administrator, Gary Plotz and Hazel Sitz, Personnel Coordinator. Members absent were Wes Greve, Fire Dept. and Mike Burich, Liquor Dept. Members discussed the contents of the Oshkosh Safety Manual that our City Administrative Assistant compiled in Wisc. The members felt that the manual is well prepared. Some members felt that we should consider revising our Safety Manual in the future by combining the two. There was discussion about ways of increasing employee's awareness of good safety practices. The Administrative Assistant suggested the use of films related to specific areas of interest, such as machine operation, correct lifting practices, etc. These films could be rented to be shown in the various department work places on a periodic basis. Another suggestion was the use of short safety- related items in the City Newsletter. Both possibilities will be explored. A discussion was held on the possibility of appointing a Safety Director for the City to go help prevent accidents by making the employee's aware of possible injury from improper equipment, tools, etc. To be effective, this person should be able to make periodic (unannounced) inspections regularily and have the authority to enforce necessary changes. The safety committee feels that it needs to know the wishes of the the City Council in this matter before attempting to move in this direction. The duties and authority which would be given a safety director need to be defined, and a person with the time and qualifications to fulfill the duties in addition to his normal work would need to be found. The personnel coordinator will bring information about safety director responsibilities to the next committee meeting and the committee will seek direction from the City Council in the matter. One committee member asked what had been decided upon for part-time help in abiding to waring proper safety apparel. The committee agreed that at the time of filling out the application, they should be aware of the requirement for purchasing a pair of steel toed shoes and the use of the other safety apparel which would be furnished by the City. Three safety suggestion boxes are being constructed for employees to write down their ideas on improving safety or if they have seen any hazards that should be report. The person does not have to sign his or her name to the suggestion if they wish not. The boxes will be locked for security, and will be opened by a person authorized by the Safety Committee. Fred Roberts our Ass't Director of Public Works was asked that his departments construct the boxes and hopefully they will be completed by May 6th and will be put up on Monday, May 9th at City Hall, Street and Park Dept. Garage & at the Water &_Sewer Plant. This will be publicised in the City Newsletter. The subject of safety tags was once again brought forth and the committee was informed of prices -on tags. Because of the cost involved, this also was tabled until a Safety Director is appointed. (over) Page Two Safety Comm. Minutes, Monday, April 25, 1977 The personnel coordinator introduced an "injury report" form that has been used in the Street and Park Departments and asked that all departments use this form to report any injury, no matter how slight or trivial. One copy should be kept in your department files and the other copy given to the City Clerk. These forms are available at the Personnel Coordinator's office. Our next meeting is scheduled for May 16th at 1:15 P.M., City Hall Auditorium. There being no further business, meeting adjourned at 2:40 P.M. Respectfully, Nancy Schwanke, Secretary MINUTES OF CROW RIVER REGIONAL LIBRAR'C BOARD FOR YOUR INFORMATION April 11, 1977 The Crow River Regional Library Board met at the Lake Lillian Public Library on Monday, April 11, 1977 Present: Mrs. Bea Thompson, Litchfield Miss Aleda Swanson, Dassel Mrs. Karen Osterberg, Watkins Mrs. Joan Reckdahl, Grove City Mr. Leif Fostervold, Spicer Mr. Orlynn Mankell, New London Mr. Clarence Lund, Lake Lillian Mr. LeRoy Sanders, Willmar Mrs. Jeanette Buchanan, Willmar Mr. Ralph Bergstrom, Hutchinson Mrs. Loretta Hochsprung, Brownton Mr. Howard Christensen, Hutchinson Mr. Howard Hoese, Glencoe Mr. Burton Sundberg, Director, CRRL Mrs. Kathy Matson, Asst. Dir., CRRL Absent: Rev. Duane Grage, Litchfield Mrs. Alyce Gandrud, Sunburg Mrs. Marcia Kleberg, Willmar Mrs. Kathy McGraw, Hutchinson Mr. Floyd Sneer, Winsted Representing Litchfield " Meeker County " Meeker County " Meeker County " Kandiyohi County " Kandiyohi County " Kandiyohi County " Willmar " Willmar " Hutchinson " McLeod County " McLeod County " Glencoe Representing Litchfield " Kandiyohi County " Willmar " Hutchinson " McLeod County Chairperson Bea Thompson called the meeting to order. The minutes were approved and filed. The treasurer's report was found to be in order and Mr. Hoese moved, second by Mr. Berg- strom, that it be filed. Carried. Librarians' monthly reports were given. It should be noted that we have 2.33 books per capita now, and the standards recommend four books per capita. Bookmobile #2 will be used to serve Green Lake this summer. It will drive around the lake playing music, and any- one desiring to use the bookmobile can flag it down. There will be a workshop for staff members on May 10 on book mending and repair, etc. The library is also compiling a list of specialist volunteers for programs, etc. Bills were presented for payment. Mr. Fostervold noted that at Entry #33 on March 31, 1977, the entry and not the check should be voided. He then moved the bills should be paid. Second by Mrs. Reckdahl. Carried. The Finance Committee will be meeting on May 2 at Litchfield at 7 p.m. Library Building Updates: Mrs. Thompson reported that Litchfield has obtained some revenue-sharing money to purchase a new library building. There is to be a public hearing on this to comply with revenue-sharing requirements. COMMUNI ICATIONS : a. There will be a Genealogy Workshop at the Minnesota Historical Society and several staff members will attend this. b. A member of the Spicer City Council inquired regarding improvements (painting, etc.) for the Spicer Library. It is the obligation of the governing body to provide for main- tenance of the building. Spicer now has a telephone in the library. New London is the only branch currently without a phone. c. Letters were sent to Representatives Nolan and Hagedorn urging their support for the Federal LSCA funding bill. The bill passed the House, and we will receive federal funds i to the same extent we have in the past few years, if also approved by the Senate. UNFINISHED BUSINESS: a. Bylaws study and revision committee reported on the following: On page 2 of bylaws effective January 1, 1972: Line 2 after necessary funds should read: "Require govern- ing units to provide and maintain adequate buildings and grounds." Page 2--Li.mitations:'• Discussion was held regarding wording and interpretation of this first line. To clarify this it should read: "No member of the board or immediate relative of a board member or of the library director shall be considered for full-time staff employment." The rough draft of the new Minnesota Library Trustee Handbook recommends a policy on disqualifications and vacancies. It was the concensus of the Board that the following be added to the By-laws: "In the event of unexcused absence of any trustee for three consecutive meetings of the Board, the Board shall declare his/her position vacant." These three items are to be placed on the agenda for the May meeting and will be voted on. b. The Spring Regional Meeting will be held May 11 at the Farmer's Daughter Supper Club in Litchfield. The three local boards (Glencoe, Litchfield, Hutchinson) have also been invited. The topic for the evening is the function of trustees. Mr. Sanders moved, second by Mrs. Reckdahl that we invite and pay the real expenses for the Glencoe, Litchfield, and Hutchinson library boards. Carried. c. CETA -- Willmar has one employee paid half time by this program and possibly a full-time employee will be starting at Litchfield. We are now applying for funding for a special project and have entitled it "Library Catch Up" which would involve helping beautify and redecorate agencies. It would also involve book mending and making a phonograph record listing. This is under Title VI of CETA. Total project would be about $10,000.00 and would cover wages, our share of retirement, etc. Mrs. Reckdahl moved we approve the request for CETA Special Funds. Mr. Hoese seconded motion. Carried. NEW BUSINESS: a. Finance Committee will be meeting May 2 at Litchfield on the 1978 budget. b. Mr. Hoese signed the Treasurer's Bond. . c. Mr. Sundberg presented information on the Institute on Libraries and the New Technologies to be held in Los Angeles. This will be held May 19-20. Expenses would be about $500.00 and there is money in the budget under reserve and mileage and meetings to cover the expenses. Moved by Mrs. Reckdahl and second by Mr. Sanders that board approve Mr. Sundberg attending this institute. Mr. Sundberg will bring an approximate cost of this convention to the May meeting. Motion carried. Meeting adjourned, Respectfully submitted, Jeanette Buchanan, Secretary jr 00 CRO;• RIVER REGIONAL T.13RARY TREASU ER'S REPORT AP21-1 1, 197; Cash Balance .p Receipts: State/Fed Aid Kandiyohi County Meeker County McLeod County Willmar Litchfield Hutchinson Glencoe Petty Cash Gifts Other From 1976 Budget TOTAL RECEIPTS a Howard Haesa , Treaaurer BUDGET MONTH YEAR TO DATE 90,000.00 48,425.64 33,550.87 36,783.98 39,621.00 20,563-45 29,379-42 13,455.64 9,000.00 -0- 1,000.00 26, 7837 350;563=75 370.95 12,lo6.41 11,183.62 -0- 9,905.25 5,14o.86 7,344.86 3,363-91 1,364.03 -0- 822.30 51,231.24 $ 51,608.19 S ?94.00 32,613.00 24,212.82 11,183.62 -0- 19,81o.50 10,281.73 14,689.72 6,727.82 4,849.39 100.00 1,344.36 125,812.96 $126,606.96 Savings Pass Book $61,953.43 as of April 30, 1977 CROW RIVER REGIONAL LIBRARY APPROPRIATIONS AND EXPENDITURE REPORT - MONTH OF APR 77 FU`t0 ANO DEPARTMENT APPROPRIATIONS MTD EXPENDITURES YTD EXPENDITURES % SPENT UHEXPEWED BAL LIBRARY -" -` PERSO►JAL SERVICES - - SALARIES 195,000.00 16,816.64 67,076.30 34.41 127 973.70 HOSPITAL F1ED. INSURANCE 7,300.00 725.82 2,897.06 3Q.e. 4,x.07.94 PERA & SOCIAL SECURITY 17,000.00 1,549.62 6,177.47 36.3% 10,822.53 MATERIALS BOOKS: ADULT 5O,C00.00 2,392.94 15,044.32 30.1% 34,955.68 BOOKS: CHILDREN 15,000.CO 1,404.87 5,413.39 36.1% 9,586.61 PERIODICALS 4,500.00 321.28 1,774.36 39.4% 2,725.64 PAMPHLETS 500.00 11.50 138.01 27.6% 361.99 --- AUDIO VISUAL 6,000.00 408.10 3,770.56 -- 62.8% 2,229.44 PAINTINGS 400.00 54.84 142.13 35.5% 257.87 BINDING 800.00 66.50 201.80 25.21 59R.20 ' MICROFORMS 300.00 10.00 0.00 '0.0% 300.00 MAINTENANCE CUSTODIAL SUPPLIES & SERV. 800.00 26.71 447.50 55.9% 352.50 TELEPHONE 2,000.00 164.55 700.40 35.0% 1.219.60 TELETYPE CCL.INS.) BOOKMOBILE OPERAT'_�L's - " 1,800.00 7,000.00 145.70 759.46 591.85 2014.00 32.9% 40.2% 1,208.15 4,186.00 OTHER - SUPPLIES 8;500.00 491.57 3,187.41 37.5% 5,312.59 PRINTING & PRO?!0__---% t 700.00 158.75 256.80 36.7% 443.20 POSTAGE 2,863.75 289.34 1,051.21 36.7% 1,812.54 ' MILEAGE & MEETINGS 3,500.00 144.06 989.40 28.3% 2,510.60 ` MEMBERSHIPS 400.00 '0.00 10.00 '0.0% 400.00 - INSURANCE 3,000.00 1,377.31 3,829.72 127.7% 829.725 EQUIP?1ENT RENTAL 5,000.00 504.78 3,059.33 61.2% 1,940.67 V~: s PROFESSIONAL SE IC 600.00 '0.00 '0.00 • '0.0� 600.00 ---' BOOZKEEPING 5ER`7:C=..� ., 1,500.00 125.00 500.00 _ 33.3% 1,000.00 MISC_ RESERVE 3,500.00 0.00 O.CO 0.0% 3,500.00 CAPITAL OUTLAY EQUIP.BIL 5,900.00 557.31 2,362.75 40.0% 3,537.25 BOO!.`:OBILE mss llu,-I= F 6,000,00 0.00 0.00 0.0% 6,000.00 BRANCH LIB.AMORTIZA:ION FUND 700.00 0.40 '0.00 '0.0% 700.00 TAL LIMARY 350,563.75 28,496.65 122,420.77 34.9% 228,142.98 •A ^ h. V V invesznaats redeemed 14,327.00 $ 100,932.00 Investments purchased 37,760.80 105,340.45 Ending cash balance (322.26) (222.26) -OFF Savings Pass Book $61,953.43 as of April 30, 1977