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cp06-14-1977 ct ADMINISTRATIVE JUNE 14, 1977 CITY OF HUTCHINSON ISSUE NO.7 BIDDING OF GROUP MEDICAL, DENTAL, AND LIFE, including DEATH AND DISMEMBERMENT COVERAGES Our group insurance coverages expire August 1, 1977. The Minnesota League of Municipalities has informed our city that a new law passed the State Legislature in the First Session of 1973 that now requires municipalities to ad- vertise every five years for a bid before contracting (or renewing a contract) for group coverages. Buzz and I had a meeting on the specifications and would like to bid dental coverages at the same time we bid other existing coverage. We have also made an effort to solicit employees' suggestions to update existing medi- cal and life insurance coverages. A copy of the survey is attached and the results are as follows: Total Responses - 28 (1) Dental Coverage Added 23 or (2) More Medical Coverage 0 or (3) Equivalent Salary Adjustment 2 Three people voted for two or more of the above. Specific Coverages Requested Larger Share or Full Coverage for Maternity 4 Life Insurance Equivalent to One Year Salary 1 More Realistic Surgical Coverage 1 Deductible Change from $100 to $75 or $50, also Coverage for Office Calls 2 Buzz Schantzen and I will be consulting with Ralph Westlund before drawing up final specifications. r Administrative Update June 14, 1977 Page 2 RENTING MOVABLE RESTROOMS FOR WATER CARNIVAL ACTIVITIES Last year the City rented four movable restrooms for an approximate cost of $375 for the three day period of Water Carnival activities. The Elks contributed $112, Arm- strong Shows $50, and the Jaycees $60 respectively. I have consulted with Fred Roberts and Dean O'Borsky, and the feeling is that this is a good arrangement to continue. If there are no objections, we will again rent the toilets and request financial assistance from the appropriate organizations. CETA PLANS VACATING OLD ARMORY Today, Gary Erickson of the CETA Manpower Office has advised me that Governor Rudy Perpich has issued an edict that all State office space shall be "barrier free" to facilitate movement of the handicapped. The State Department of Administration, Real Estate Division, has stated they will not be renewing the contract for space, and will be sending the City 45 -day notice for vacating office space by August 1, 1977. If they are unable to find alternative office space, they would like to continue to rent on a month-to-month basis until a new location is found. BOOKING A BAND FOR THE CITY PICNIC Hazel Sitz has been coordinating a summer party for Wednesday evening, August 24, 1977. It will be necessary to secure a band very soon. She has suggested the group "Polk County Highway Department," as they play all types of music. The approximate cost is $150 to $180 (3-4 hours). If there are no objections, we will proceed with secur- ing the band. Last year the band and catering were paid through our contingency ac- count. ESTABLISHING A DATE FOR CONSIDERING THE CITY'S COMPUTER OPERATION Phil Graves, Rufus Alexander, and I suggest that there be a meeting of the governing bodies (Hospital Board, Utilities Commission, and City Council) for the purpose of coming to a decision on the computer system, as our three (3) year lease is coming due. An informal meeting for Tuesday afternoon, June 28, at 4:00 P.M. has been suggested. We should also establish a date and time to hear Ted Willard make his presentation on the LOGIS System. Perhaps, following the bid opening on Wednesday, June 22, at 3:00 P.M. - mAny improvement projects. le welcome all our summer employees and hope you are able to get good suntans and sinewy muscles dur your weeks with the City. SOLLY, SOYFUL SUNE 1977 JUNE BRINGS THE FOLLOWING ;.1 ,,- CELEBRATIONS: 1 2 3 5 6 7 8 911 Pam Tipka (Police 1 X31 to 15 16 Dispatcher) 2U 21 22 23 24 WEDDING - June 4 26 27 28 29 30 BIR AYS: Lila Westphal - June 13 ' NO 10� Marlow Priebe - June 17 ` Bill Wegner - June 19 Mike Burich - June 24 Floyd Groehler - June 24 Basil Bell - June 25 Scott Schwartz - June 26 ??AND WHO KNOWS WHAT OTHER SPECIAL EVENTS?? CONGRATULATIONS, ALL; THE SAFETY SUGGESTION BOXES which were recommended by your Safety Committee have been completed and placed in 3 locations in the City - Water Department - Street Depart- ment - and City Clerk's Office. Your Safety Committee urges you to make use of this opportunity to suggest improvements in our safety procedures. The Committee will check the boxes regularly and note contents for appropriate action. THESE ARE FOR YOU - USE THEM WELL; iLLC Uti6C L1tlD , yCL. LMOLL UCilaaibCly ace., out. it will be la__ in August - watch for more information later. - There will be FOOD - GAMES - CONTESTS DOOR PRIZES - FREE REFRESHMENTS - FELLOWSHIP - MUSIC - DANCING - FUN - FRESH AIR - ETC. - ETC. A coordinator has been defined as one who transforms unorganized confusion into regimented chaos. GRANT ME PATIENCE, LORD.... D "Quick, Miss Bates, check whether we have paid our fire Insurance... If not, DO IT IMMEDIATELY!" i a r tea- �ftw . � vn-- . w-,. Vwn �-m— i ...m V. � �.. � � 1 . wood* i EMPLOYEE SURVEY - PLEASE TEAR OFF AND MAIL OR DROP OFF AT CITY HALL-ATTN:PERSONNEL COORD. CITY EMPLOYEE INSURANCE is being reviewed at year, what changes in coverage, deductibles, employee insurance? this time. If medical coverage,is rebid this or other items would you like to see in the IF YOU COULD CHOOSE, WOULD YOU PREFER: 1) Dental insurance added to employee health insurance next year Taxable Yes r- ) o - 2) More medical coverage next yearrnon-taxable) ® Yes -or- 3) Equivalent salary adjustment factor (taxable income) with the annual January cost -of -living consideration? 11 Yes (Check one) THANK YOU FOR REPLYING TO THIS; AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 14, 1977 1. Call meeting to order - 7:30 P.M. 2. Invocation - Reverend Manley Swarthout 3. Consideration of Minutes of Regular Meeting of May 24, 1977, Special Meeting of May 26, 1977, and Special Meeting of June 1, 1977 Action - Motion to approve - Motion to approve as amended 4. Public Hearing None 5. Communications, Requests and Petitions (a) Consideration of Request for Permit to Hold Public Dance on June 16, 1977 Action - Motion to reject - Motion to approve and issue permit 6. Resolutions and Ordinances (a) Ordinance No. 10/77 - An Ordinance Amending Ordinance No. 464 Concern- ing Zoning Regulations in the City of Hutchinson and the Official Zoning Map (DEFERRED MAY 24, 1977) Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 531 (b) Ordinance No. 14/77 - Ordinance Amending Ordinance No. 464 of the City of Hutchinson Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 535 (c) Ordinance No. 15/77 - Ordinance Amending Ordinance No. 464 of the City of Hutchinson Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 536 (d) Resolution No. 5970 - Commending Reverend Thor Skeie Action - Motion to reject - Motion to waive reading and adopt ,Ar Council Agenda June 14, 1977 (e) Resolution No. 5971 - A Resolution Authorizing the Filing of a Pre -Application for a Minnesota Land Use Planning Grant Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions (a) Minutes of Community Center Board dated May 27, 1977 Action - Order by Mayor received for filing (b) Building Official's Monthly Report - May 1977 Action - Order by Mayor received for filing (c) Monthly Financial Report - May 1977 Action - Order by Mayor received for filing 8. Unfinished Business None 9. New Business (a) Consideration of Home Rehabilitation Loans and Grants Action - Motion to reject - Motion to approve loans and grants (b) Consideration of Sign at Brown Greenhouse Store on Second Avenue S.W. Action - (c) Consideration of Plans and Specifications for Project 77-35 Action - Motion to reject - Motion to approve plans and specifica- tions and call for bids 10. Miscellaneous (a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations, and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment -2- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 14, 1977 6. Resolutions and Ordinances (f) Resolution No. 5975 - Transferring $10,000 from Liquor Store to General Fund Action - Motion to reject - Motion to waive reading and adopt 9. New Business (d) Consideration of Proposed Driveway Change of U.S. Post Office Action - Motion to approve - Motion to reject (e) Consideration of Request to Add Two Additional Employees to Police Reserve Action - Motion to approve - Motion to reject DO" it soy Of - - - Wkile 91 Date: June 14, 1977 gyp; Mayor slack F/oAl: Marilyn Swanson Rtj'Qtf�%Ad: Addition to Agenda for Council Meeting The following should be added to the COM—Rcil Agenda for discussion: Public Hearing for Liquor License Applications: 1. Tom Dolder 2. Velvet Coach Set Hearing for June 28, 1977 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 24, 1977 1. CALL TO ORDER Mayor Black called the meeting to order at 7:35 P.M. with the following mem- bers present: Aldermen Westlund, Haag, and K. Peterson in addition to Mayor Black. Absent: Alderman B. Peterson. Also present were: Administrative Assistant Plotz, City Engineer/Public Works Director Priebe, Community Develop- ment Director Pauley, and City Attorney Schantzen. 2. INVOCATION Due to the absence of a pastor to give the invocation, Mayor Black called for a time of silent prayer. 3. MINUTES On motion by Alderman Westlund, seconded by Alderman Haag, the minutes of the Regular Meeting of May 10, 1977 were approved as amended. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF TRANSFER OF CITY EMPLOYEE FROM PARK DEPARTMENT TO CEMETERY DEPARTMENT Alderman Westlund questioned if Jim Brodd would still be working with the Dutch Elm disease, to which City Engineer/Public Works Director Priebe responded that he would be. It was moved by Alderman Haag, seconded by Alderman K. Peterson, to approve the transfer of Jim Brodd from the Park Department to the Ceme- tery Department effective June 1, 1977 with the recommendation of City Engineer/Public Works Director. Motion carried unanimously. (b) CONSIDERATION OF REQUEST TO MOVE BUILDING INTO CITY SUBMITTED BY FRED ALBERTS, JR. After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, with the recommendation of City Engineer and Building Offi- cial, to approve the request of Fred Alberts, Jr. to move a 10' x 15-1/2' new wood frame utility building into the west side yard of his property at Lot 30, Lynn Addition, 934 Second Avenue S.W. Motion carried unani- mously. RM Council Minutes May 24, 1977 (c) CONSIDERATION OF REQUEST TO ACQUIRE ONE -CHANNEL 3M TAPE RECORDER FROM MC LEOD COUNTY SHERIFF'S OFFICE FOR HUTCHINSON POLICE DEPARTMENT Mayor Black commented that Chief of Police O'Borsky had discussed this opportunity with him, and they both feel the 3M tape recorder is worth acquiring for the cost of installation, which will be minimal. The tape recorder would be used to record incoming messages and dispatches in the Police Department. It was moved by Alderman Westlund, seconded by Alderman Haag, to auth- orize Chief of Police O'Borsky to notify the McLeod County Sheriff's Office of the Hutchinson Police Department's interest in acquiring the one -channel 3M tape recorder. Motion carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 9/77 - ORDINANCE AMENDING SECTION 520:15 - PLAN -CHECKING FEES After discussion, it was moved by Alderman Haag, seconded by Alderman Westlund, to waive second reading and adopt Ordinance No. 530 entitled Ordinance Amending Section 520:00 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Building Permit Fees Relating to Building Permit Fees and Plan -Checking Fees. Motion carried unanimously. (b) ORDINANCE NO. 10/77 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP City Engineer/Public Works Director Priebe requested that the second reading of Ordinance No. 10/77 be deferred until he had received in his office the easement on the property to be rezoned. It was moved by Alderman Haag, seconded by Alderman K. Peterson, to defer the second reading of Ordinance No. 10/77 entitled An Ordinance Amending Ordinance No 464 Concerning Zoning Regulations in the City of Hutchinson and the Official Zoning Map until the next Council meeting. Motion car- ried unanimously. (c) ORDINANCE NO. 11/77 - ORDINANCE AMENDING SECTION 6.09 OF ORDINANCE NO. 464, ZONING ORDINANCE OF THE CITY OF HUTCHINSON RELATING TO FEES, CHARGES AND EXPENSES After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Westlund, to waive second reading and adopt Ordinance No. 532 entitled Ordinance Amending Section 6.09 of Ordinance No. 464, Zoning Ordinance of the City of Hutchinson Relating to Fees, Charges and Ex- penses. Motion carried unanimously. -2- Council Minutes May 24, 1977 (d) ORDINANCE NO. 12/77 - ORDINANCE AMENDING SECTION 235:05 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED HOSPITAL BOARD RELATING TO APPOINTMENTS AND TERMS After discussion, it was moved by Alderman Westlund, seconded by Alder- man K. Peterson, to waive second reading and adopt Ordinance No. 533 entitled Ordinance Amending Section 535:05 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Hospital Board Relating to Appoint- ments and Terms. Motion carried unanimously. (e) ORDINANCE NO. 13/77 - AN ORDINANCE REQUIRING A PERMIT FOR THE DEMOLITION OF BUILDINGS AND STRUCTURES Mayor Black pointed out that Ordinance No. 534 will establish a Demoli- tion Permit, but the required deposits, penalties and permit fees will be listed in a Resolution. It was moved by Alderman Westlund, seconded by Alderman Haag, to waive second reading and adopt Ordinance No. 534 entitled An Ordinance Requiring A Permit for the Demolition of Buildings and Structures. Motion carried unanimously. It was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5964 entitled Resolution Establishing Deposit, Penalty, and Permit Fees for Ordinance No. 534 Entitled An Or- dinance Requiring a Permit for the Demolition of Buildings and Structures. Motion carried unanimously. 7. REPORTS OF OFFICERS. BOARDS AND COMMISSIONS (a) MINUTES OF HUTCHINSON PLANNING COMMISSION DATED APRIL 19, 1977 AND MAY 3, 1977 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF PARK AND RECREATION BOARD DATED MAY 4, 1977 There being no discussion, the report was ordered by the Mayor to be received for filing. (c) MINUTES OF BURNS MANOR NURSING HOME DATED APRIL 21, 1977 There being no discussion, the report was ordered by the Mayor to be received for filing. (d) MINUTES OF COMMUNITY DEVELOPMENT ADVISORY DATED MARCH 29, 1977 There being no discussion, the report was ordered by the Mayor to be received for filing. -3- Council Minutes May 24, 1977 8. UNFINISHED BUSINESS (a) CONSIDERATION OF 1976 FAU PROJECTS (DEFERRED FROM MAY 10, 1977) City Engineer/Public Works Director Priebe commented on the memorandum that had been submitted to the Council and stated that he needs the assistance from these two agencies. After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, to authorize the City Engineer/Public Works Director to enter into contract with Rieke Carroll & Muller for general supervision and record keeping services in the amount of $7,200.00 and with Instant Testing Co. for testing services in the amount of $5,200.00 for the FAU Projects. Motion carried unanimously. (b) CONSIDERATION OF APPROVAL OF FIRE DEPARTMENT'S RECOMMENDATION OF BIDS FOR PURCHASE OF RURAL PUMPER FIRE TRUCK BY FIRE CHIEF SMITH (DEFERRED MAY 10, 1977) Fire Chief Smith presented a report on the bids received for a rural pumper fire truck and reported the Townships approved the following recommendations: Plowman's - Truck Chassis $11,372.00 FMC Corporation (Mid -Central Fire & Safety) - Body and Pump 30,000.00 Change Order for Second Pump 4,000.00 It was moved by Alderman Haag, seconded by Alderman K. Peterson, to approve the recommended bids of Fire Chief Smith and award contracts to Plowman's for a truck chassis in the amount of $11,372.00 and to FMC Corporation for a body and pump in the amount of $30,000.00 and for a Change Order for a second pump in the amount of $4,000.00. Motion carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF REQUEST FOR RETAIL "ON -SALE" NON -INTOXICATING MALT LIQUOR LICENSES BY HUTCHINSON ELKS N0. 2427: 1. Tartan Park - June 18 & 19, 1977 2. Riverside Park - June 18 & 19, 1977 3. Tartan Park - August 27 & 28, 1977 After discussion, it was moved by Alderman Westlund, seconded by Alder- man K. Peterson, to approve the request and authorize the issuance of licenses. Motion carried unanimously. -4- Council Minutes May 24, 1977 (b) CONSIDERATION OF REQUEST FOR RETAIL "ON -SALE" NON -INTOXICATING MALT LIQUOR LICENSE BY VERNON HAGEN FOR SIX SUNDAY AFTERNOONS After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to approve the request and authorize the issuance of license. Motion carried unanimously. (c) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Mayor Black read a copy of the letter mailed to delinquent account holders and asked if there was anyone present wishing to be heard. Mr. Deforest Wagner of Minneapolis appeared before the Council regard- ing the delinquent account in the name of Darryle Krussow for 750 Dale Street. He pointed out that an error had been made in the amount billed to the account and also wondered if a payment had been received from Mr. Krussow. City Engineer/Public Works Director Priebe informed Mr. Wagner that the billing error had been corrected and that a new statement will be sent. He further pointed out that a copy of the same letter mailed to the de- linquent account holder is also mailed to the property owner to keep the owner informed of the status of the delinquent account. Alderman K. Peterson commented.on delinquent account No. 8-0840-0-00, which is now her property. She further questioned if service is given an individual who moves from one address to another and has a delinquent account. Alderman Westlund asked City Engineer/Public Works Director Priebe what procedure would be followed where the account holder no longer lives at the address where the bill is owing. City Engineer/Public Works Director Priebe commented on the problems of rental property and stated that water is not turned off if a new tenant is living at that address. The Mayor then stated that service should not be given when a delinquent account exists at a former address, but the City has not been following this practice. City Attorney Schantzen commented that the City needs to adopt a new policy on the procedures to be followed in dealing with delinquent ac- counts. The landlord is responsible for the bill, and the water will either be turned off or the amount owing added to the tax assessment roll. There are too many exceptions, and the City is presently acting as a collection bureau on the delinquent accounts. The property owner can protect himself by requiring a deposit from the tenant. Alderman Haag concurred that the City is in need of such a policy. -5- Council Minutes May 24, 1977 City Attorney Schantzen suggested that Administrative Assistant Plotz, City Engineer/Public Works Director Priebe, and he get together to pre- pare a recommendation for the City Council on a new policy for delin- quent water accounts. It was moved by Alderman Westlund, seconded by Alderman Haag, to take the necessary action to collect delinquent accounts. Motion carried unanimously. It was moved by Alderman Westlund, seconded by Alderman Haag, to auth- orize Administrative Assistant Plotz, City Engineer/Public Works Direc- tor Priebe, and City Attorney Schantzen to prepare a policy for water and sewer delinquent accounts. Motion carried unanimously. (d) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY DR. HERBERT BILLMAN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5965 entitled A Resolution Granting Conditional Use Permit Under Section 5.01 of the 1975 Zoning Ordinance to Allow for Construction of a Combination Office - Apartment Building. Motion carried unanimously. (e) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY JAMES WENDORFF WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 5966 entitled A Resolution Granting Conditional Use Permit Under Section 5.01 of the 1975 Zoning Ordinance to Allow for Residential Use In a Commercial Structure. Motion carried unanimously. (f) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE - SECTION 8.02 (HOME OCCUPATIONS) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Mayor Black commented on the inconsistencies which exist in the present Zoning Ordinance and felt they need to be amended. It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to waive first reading of Ordinance No. 14/77 entitled Ordinance Amending Ordinance No. 464 of the City of Hutchinson and set second reading for June 14, 1977. Motion carried unanimously. (g) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE - SECTION 10.05 (WALL SIGNS) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Im Council Minutes May 24, 1977 Community Development Director Pauley pointed out that there is a con- tradiction in the Ordinance that needs to be amended. It was moved by Alderman K. Peterson, seconded by Alderman Westlund, to waive first reading of Ordinance No. 15/77 entitled Ordinance Amend- ing Ordinance No. 464 of the City of Hutchinson and set second reading for June 14, 1977. Motion carried unanimously. (h) CONSIDERATION OF REQUEST FOR ANNEXATION SUBMITTED BY JEFF MUNSELL WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Engineer/Public Works Director Priebe reported that Mr. Jeff Munsell has submitted a petition for annexation for property West of Kouwe Street and South of Fifth Avenue Northwest. The property owner's plan is to sub -divide it into four lots. It was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5967 entitled Request for Annexation. Motion carried unanimously. (i) CONSIDERATION OF REQUEST FOR APPLICATION FOR LICENSE TO SELL CIGARETTES AT RETAIL SUBMITTED BY R. C. HORNICK After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to approve the request and authorize the issuance of a cigarette license. Motion carried unanimously. (j) CONSIDERATION OF APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT Community Development Director Pauley reported that the application for a Community Development Block Grant is a continuation of the present grant. It was moved by Alderman Haag, seconded by Alderman K. Peterson, to approve the application and waive reading and adopt Resolution No. 5958 entitled Resolution Authorizing Filing of Application for Community Development Block Grant. Motion carried unanimously. (k) CONSIDERATION OF RECOMMENDATION OF EMPLOYEES FOR PUBLIC WORKS DEPARTMENT Mayor Black called on Assistant Public Works Director Roberts for com- ments regarding the summer employees to be hired, to which he responded. After discussion, it was moved by Alderman Haag, seconded by Alderman Westlund, to approve the hiring of the following summer employees. Motion carried unanimously. -7- Council Minutes May 24, 1977 STREET/PARKS/CEMETERY MAINTENANCE WATER/SEWER METER INSTALLATION Steve Lueneburg (E) William Haas (E) James DuHa.mel (E) Ron Tulman (E) Dan Prochnow (E) Philip Meier (E) Douglas Ten Eyck (E) Robert Tapper (E) Matthew Griebie (N) Catherine Duehn (N) John Miller (N) Craig McLain (N) ENGINEERING Joel Bernhagen (To replace Mike Field who was previously approved.) Those students with past work experience (E) be paid $3.00 per hour and new employees (N) be paid $2.75. One or more of these students will be eligible for CETA assistance. (1) CONSIDERATION OF PROPERTY ACQUISITION Alderman Haag requested more details of the property to be appraised for acquisition. Community Development Director Pauley responded by report- ing the lots are Lots 3, 4, 5 and 10 in Block 29 near Park Towers. It is his recommendation that the -City enter into a contract with Roy Frentz and Company to appraise the properties at $175.00 each. Mr. Pauley further commented that HUD has an interest in helping to finance addi- tional housing in Hutchinson to meet a shortage. It was moved by Alderman K. Peterson, seconded by Alderman Haag, to ap- prove the appraisals for property acquisition of Lots 3, 4, 5 and 10 in Block 29 and to authorize the Community Development Director to enter into a contract with Roy Frentz and Company to appraise the properties at $175.00 each. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported that the Financial Statements and Accountants' Report for the Nine Months Ended December 31, 1976 from the City's auditors, Anderson, Lieser & Thorsen of Minneapolis, were now available. Copies had been distributed to the Council mem- bers, and the auditor had offered to come and answer any questions on the report. Attention was called to the Ordinance, Section 410:00, regarding Auc- tioneers. Mr. Plotz pointed out that there is a limitation of only Council Minutes May 24, 1977 one license for the first 10,000 or less population. This could pre- sent a problem in having any auctions in the new Civic Arena or Armory. A change in the Ordinance could free up more opportunities for sched- uling and increases in revenue for the City. One license has already been secured by Marinus Frank Kauffmann of Minneapolis. An alternative solution to an annual license would be to issue a one -day temporary permit for auctioneers. Mayor Black speculated that the original Ordinance was adopted in tact from one provided from an outside source. He doesn't see any reason why the City has to limit itself in this area. The one sentence could be eliminated and a one -day license be made available at a lesser fee. City Attorney Schantzen commented that he thought the Ordinance was written up in this manner because at the time there was a question about a request. Alderman Westlund remarked that Ralph Neumann, Civic Arena Coordinator, has a concern in this matter since he is interested in scheduling var- ious activities for the Arena. Mayor Black commented that there has to be a control on auctions. He, therefore, recommended that the Auctioneer Ordinance be reviewed and written to offer a short-term license. Administrative Assistant Plotz passed out a drawing of the proposed changes at the front counter of City Hall which was prepared by Don Peterson Constructionfor an estimated cost of $1,087.87. Some suggested changes have been made since the drawing was presented. After due deliberation, the Council instructed the Administrative Assis- tant to request a new quotation on the basis of the proposed changes in the drawings for the front counter. (b) COMMUNICATIONS FROM THE MAYOR Mayor Black reported that he had received a letter of resignation from Rev. Thor Skeie from the Planning Commission and Hutchinson Redevelop- ment Authority. It was moved by Alderman Westlund, seconded by Alderman Haag, to accept the resignation of Rev. Thor Skeie from the Planning Commission and the Hutchinson Redevelopment Authority. Motion carried unanimously. Mayor Black appointed Donald E. Erickson to the Planning Commission to fill the unexpired term of Rev. Thor Skeie to March 31, 1981, and asked for suggestions for the HRA Board. Ws Council Minutes May 24, 1977 It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to ratify the appointment of Donald E. Erickson to the Planning Commis- sion for the unexpired term of March 31, 1981. Motion carried unani- mously. Mayor Black reported that he had surveyed the scene of the recent acci- dent of the Hutchmobile and a motorcycle. He commented that he thought the 50 M.P.H. speed limit in that area was too high and should be re- duced to 40 M.P.H. out to Shady Ridge Road. Alderman Westlund pointed out that this same request has been made be- fore, to no avail. City Engineer/Public Works Director Priebe commented that he had dis- cussed the matter with district highway officials, but they are more concerned with moving the traffic. The first step toward getting action would be a formal request for a speed study, and he thought it should include all state highways in the City. Mr. Priebe, therefore, recom- mended a resolution requesting a traffic study by the Minnesota Depart- ment of Transportation. It was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5968 entitled Resolution Requesting Traffic Study by Minnesota Department of Transportation. Motion car- ried unanimously. Mayor Black commented on the recent annexation of the Clifton Heights area on Highway 7 East and stated it will be effective May 31, 1977. (c) COMMUNICATIONS FROM ALDERMAN WESTLUND Alderman Westlund referred to the Airport Master Plan, Alternative 5 (4,000 feet) which was adopted at the May 10, 1977 Council meeting. He then re -opened the discussion on the airport and commented on Johnson Bros. Corporation's interest in bringing the company jet into the Hutch- inson airport or else going to Willmar. He felt this would help bring in other businesses. Alderman Westlund wondered if the City should meet the needs of Johnson Bros. He felt that if the City had accommo- dations, perhaps 3M and other businesses would use the facilities as well. Mr. Westlund suggested that the planners be consulted before we proceed. Community Development Director Pauley responded that the planners were aware of the interest Johnson Bros. Corporation of Litchfield had in the airport plans and had taken this into consideration when the study was done. 3M was also surveyed, and they indicated no need for a run- way longer than that proposed (4,000 feet). A longer runway (5,000 feet) would present problems with the Vineyard Methodist Church and other properties in the area and would require relocating the present one. -10- Council Minutes May 24, 1977 Then easements would have to be purchased, which would not be reim- bursed by state or federal funds. Mr. Pauley felt there was no jus- tification for the additional 1,000 feet and the additional acquisition of property. He further pointed out that the adopted Master Plan and crosswind runway met the requirements for securing funding for the air- port. Mayor Black commented that St. Paul is too close to Hutchinson to make it feasible for 3M to use the Hutchinson airport for their corporate jet. Alderman Westlund commented that he had asked Administrative Assistant Plotz to write Johnson Bros. Corporation and ask what their needs are. He stated that several people have told him that the City Council should consider this request as it could mean a lot to the community. (d) COMMUNICATIONS FROM ALERMAN HAAG Alderman Haag reported that the appointment of the seventh member to the Hospital Board was not part of the business at the last Hospital Board meeting, but a member will be appointed soon. Mr. Haag commented on the report prepared showing parking revenue and expenses. He pointed out that there is not enough money coming in to repair the parking meters and felt that a study should be done on this matter. Alderman Haag inquired about the Annual Employees Picnic and wondered if the City planned to have one this year. It was the general consen- sus of the Council members that there should be a picnic again this year. (e) COMMUNICATIONS FROM ALDERMAN K. PETERSON Alderman K. Peterson announced that the Minnesota News carried an article on the new Hutchinson West River Park Campground. Mayor Black then asked if there would be signs posted in West River Park directing campers to the camping grounds. Community Development Direc- tor Pauley reported that the signs are in the process of being prepared. He further commented that about $30 a weekend has come in since the camp site was opened, and campers are from all over the state as well as out- of-state. Alderman K. Peterson said she has received some comments about the new City Directory being prepared and wondered if it is a legitimate book. She was informed that the Polk Directory is put out by a reputable firm, and the City has purchased previous copies. -11- Council Minutes May 24, 1977 (f) COMMUNICATIONS FROM CITY ENGINEER/PUBLIC WORKS DIRECTOR PRIEBE City Engineer/Public Works Director Priebe presented a bill which had been presented by the Vietnamese renters of the City -owned house. They had requested a discount of $18.71 on their rent for the next month to cover the cost of the statement for repairs. Mayor Black felt that since the statement covered service for normal maintenance, it should not be reimbursed. Mr. Priebe made reference to the two lots for sale in the flood fringe which the Council had authorized him to purchase at the May 10, 1977 meeting if funds were available. He reported that funds are on hand for the two lots at $1,500 per lot, and that the abstract has been , received for drawing up a deed. Mr. Priebe further reported that one property owner has not been cooper- ative in allowing the installation of an outside water meter. A letter has been sent requesting a designated time and date for installation, but no response has been received to date. Several calls have been received regarding Dutch Elm disease on trees. Actually the trees are going through a heavy seeding cycle and in most cases do not have the disease, but samples are being sent in for test- ing. Mayor Black commented that Legislature recently passed a Dutch Elm Disease Bill for grants, and the City should find out about getting funds through this program. 11. CLAIMS, APPROPRIATIONS, AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A motion was made by Alderman Westlund, seconded by Alderman K. Peterson, to approve the verified claims and authorize payment from the appropri- ate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 9:30 P.M. on motion by Alderman Westlund, seconded by Alderman Haag. Motion carried unanimously. -12- MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL THURSDAY, MAY 26, 1977 Mayor Black called the special meeting of the City Council to order at 10:00 A.M. with the following members present: Aldermen Westlund, Haag and K. Peterson in addition to Mayor Black. Absent: Alderman B. Peterson. Also present were: Ad- ministrative Assistant Plotz and City Engineer/Public Works Director Priebe. Publication No. 1925 entitled Advertisement for Bids, City of Hutchinson, M.S.A.P. 133-117-01, City Project No. 77-12 & City Project No. 77-30 was read by Mayor Black. The following bids were opened and read: Duininck Bros. & Gilchrist, Prinsburg, MN. . . . . . . . $180,638.92 Wm. Mueller & Sons, Hamburg, MN . . . . . . . . . . . . . 201,306.76 Publication No. 1926 entitled Advertisement for Bids, City of Hutchinson, M.S.A.P. 133-117-02, Project No. 77-30A, was read by Mayor Black. The following bids were opened and read: L. Minnerath, Cold Springs, MN . . . . . . . . . . . . . $ 75,567.40 Mathiowetz Construction Co., Sleepy Eye, MN. . . . . . . 75,732.00 Wm. Mueller & Sons, Hamburg, MN . . . . . . . . . . . . . 78,731.00 S. J. Jacobs & Sons, Bird Island, MN . . . . . . . . . . 88,648.00 Structural Specialties, Hopkins, MN. . . . . . . . . . . 79,979.76 Bergeron Construction, Inc., Owatonna, MN. . . . . . . . 66,080.00 Following the opening of all the bids, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to refer the bids to the City Engineer for review and recommendation. Motion carried unanimously. The City Engineer/Public Works Director Priebe remarked that the bids will have to be submitted to the State for approval. The length of time it takes to re- ceive their reply will determine when a final recommendation will be made for awarding contracts. City Engineer/Public Works Director Priebe further commented on a piece of property owned by Lydia Huesgin, Parcel No. 1596.00, located on Madson Avenue. He has re- ceived reports that there are large rodents in the area which are believed to be coming out of this house. An exterminator has been contacted to go into the house and fumigate. Mr. Priebe has talked to Dr. George Smith, City Health Officer, as well as several others regarding the necessary steps to be taken regarding this property. The owner is in a nursing home, and she has agreed to an adjusted lot value of $4,000.00 on the property. Mr. Priebe feels the county assessed valu- ation is too high. There being no further business to come before the Council, the motion was made by Alderman Westlund, seconded by Alderman Haag, to adjourn the meeting at 10:15 A.M. Motion carried unanimously. MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, JUNE 1, 1977 Mayor Black called the special meeting to order at 12:02 P.M. Those in atten- dance were Aldermen Westlund, Haag, and K. Peterson in addition to Mayor Black. Absent: Alderman B. Peterson. Also present were Administrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. Mayor Black read the Official Notice of Bond Sale for $780,000 Improvement Bonds of 1977, City of Hutchinson, McLeod County, Minnesota, to be opened on June 1, 1977 at 12:00 o'clock noon, at the Council Chambers of City Hall. Mr. Robert Sander, Juran & Moody, Inc. of St. Paul, reported to the Council that the City of Hutchinson has an "A" rating on bonds and that the 1977 Improvement Bonds cover a 12 year period. The following bids were then opened and read: PURCHASE PRICE E. J. Prescott (Des Moines) $773,253 Dain, Kalman & Quail, Inc. (Mpls.) 771,420 Bancnorthwest (Mels.) 768,300 First National Bank of Mpls. 771,420 TOTAL INTEREST • COST NET INTEREST RATE $277,049.50 4.687% 2789420.00 4.71 289,115.00 4.89 2823,657.50 4.782 Mr. Sander presented data on the Minnesota Municipal Bond Sales for May, 1977 as well as a graph of "Bond Buyers" Index of 20 Municipal Bonds. After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to award the sale of 1977 Improvement Bonds to E. J. Prescott of Des Moines in the amount of $773,253.00 purchase price and return the certified checks to the unsuccessful bidders. Motion carried unanimously. It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 5969 entitled Resolution Providing for Issuance of $780,000 Improvement Bonds of 1977. Motion carried unanimously. City Engineer/Public Works Director Priebe referred to the bids opened on May 26, 1977 for M.S.A.P. 133-117-01, City Project 77-12 & 77-30, Storm Sewer & Grading, School Road, and M.S.A.P. 133-117-02, City Project 77-30A, Box Culverts, School Road & Luce Line Trail. He recommended that the two following awards be made: M.S.A.P. 133-117-01, 77-12 & 77-30 Duininck Bros. & Gilchrist $180,638.92 M.S.A.P. 133-117-02, 77-30A Bergeron Construction Inc. $ 66,080.00 4 Council Minutes June 1, 1977 It was moved by Alderman Haag, seconded by Alderman K. Peterson, to waive read- ing and adopt Resolution No. 5972 entitled Resolution Accepting Bid, 1977 Improve- ments, M.S.A.P. 133-117-01, City Project No. 77-12 & 77-30. Motion carried unan- imously. It was moved by Alderman Haag, seconded by Alderman K. Peterson, to waive read- ing and adopt Resolution No. 5973 entitled Resolution Accepting Bid, 1977 Improve- ments, M.S.A.P. 133-117-02, City Project No. 77-30A. Motion carried unanimously. There being no further business to come before the Council, the motion was made by Alderman Westlund, seconded by Alderman Haag, to adjourn the meeting at 12:27 P.M. Motion carried unanimously. -2- APPLICATION FOR PERMIT TO HOLD PUBLIC DANCE FEE $5.00 * 1. Name of applicant H iitchi.nson Downtcfn Coiincil, Hutchinson Area C of C Address 218 North Main Street 2. Organization Same (Chairman of Water Carnival committee is Address OeorPe Derringer, 460 Rase Lane) 3. Place to be held d time 81 nrk of Fir-,t.A-n 4. Band already booked Wall- Pikal and Shaw -Allen -Shaw 5. Name of band _ 6. Have you run dances in Hutchinson before? Yes Elsewhere? 7. Date dance to be held: 7•10 p m to ii -3n gym_ Thi;rGr3ag* .T„l3a 7A 8. I understand that according to Minnesota Statues, Ch.624, Sec. 624.50: "OFFICER MUST ATTEND ALL PUBLIC DANCES. It shall be incumbent upon the person to whom such permit is issued to have an officer of the law present at every public dance to be given or held there- under during all the time the public dance is being held. In the case of a public dance to be held'or given in a city, village, or borough, such officer of the law shall be designated by the chief peace officer thereof. In all other cases such officer of the law shall be designated by the sheriff of the county. In all cases the fees and expenses of such officer of the law shall be paid in advance by the person to whom the permit has been issued. In case any person, not a public officer, shall be designated as such off- icer of the law, the person to whom the permit has been issued shall be responsible for his acts and conduct and there shall be no lia- bility for his acts and conduct on the part of the officer desig- nating him under the provisions of section 624.42 to 624.54. ,O—es,— e7 ---- Signatur of Applic t 9. Recommendation of Chief of Police 10. Action of City Council M ` PA 11. Fees and expenses of officer*^5. .'�. * (Payable in Advance) ORDINANCE NO. 14/77 ORDINANCE AMENDING ORDINANCE 464 OF THE CITY OF HUTCHINSON THE CITY OF HUTCHINSON ORDAINS: Section 1. Ordinance 464 entitled Zoning Ordinance, City of Hutchinson, is hereby amended to read as follows: 1. 8.02 R-1 Single Family Residence District Conditional Permitted Uses The following uses are permitted only subject to the issuance of a Conditional Use Permit as stipulated in Section 6.07. Farm and truck gardens, excluding any retail sales facilities. Two family dwelling, attached. Public or quasi -public facilities of philanthropic or charitable institutions. Cluster housing, detached or attached, townhouse developments with a maximum of five unit groups, subject to a minimum tract area of three acres under single or unified ownership. Overall density shall not exceed six units per acre and shall be per- mitted only subject to approval of an overall development plan for the tract, which features innovative design and substantial amenities. Golf courses and clubhouse facilities, but not to include "miniature golf" operations. Home occupation, as regulated in Special District Provisions below. ACCESSORY USES The following uses are permitted only when auxiliary to a principal use permitted above; they may not exist as principal uses in their own stead: Garage Structures sufficient to house one vehicle per dwelling unit for multiple dwellings Homeowner Association or rental unit recreational and service facilities and structures One to three car garages for vehicle and equipment storage only; car port Swimming pools or game courts designed for exclusive use of occupants of the principal use only if designed with appropriate safety features to reasonably avoid accidents Gazebo or summer lawn -house; yard recreational equipment Parking, as regulated in Section 10 Signs, as requlated in Section 10 Utility building (i.e.) recreational and maintenance equipment structure not exceeding 120 square feet 2. 8.03 R-2 Multiple Family Residence District ACCESSORY USES The following uses are permitted only when auxiliary to a principal use permitted above; they may not exist as principal uses in their own stead: Accessory uses as listed in the R-1 Residence District Enclosed equipment and vehicle storage areas for non-residential uses (subject to acceptable materials and design) Any accessory use, building or structure customarily incidental to a use permitted above, and located on the same lot therewith Parking and loading facilities as regulated in Section 10.02 Signs as regulated in Section 10.05 Home occupation, as regulated in the Special District Provisions in Section 8.02. Adopted by the City Council this day of , 1977. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk ORDINANCE NO. 15/77 ORDINANCE AMENDING ORDINANCE 464 OF THE CITY OF HUTCHINSON THE CITY OF HUTCHINSON ORDAINS: Section 1. Ordinance 464 entitled Zoning Ordinance, City of Hutchinson, is hereby amended to read as follows: 10.05, B, 6. Wall Signs Wall signs placed against or painted on the exterior walls of buildings shall not extend beyond twenty-four (24) inches of the wall surface and shall not exceed the square footage as regulated by Section 10.05, C. Wall signs attached to and projecting from the exterior walls of buildings shall not extend beyond twenty-four (24) inches of the wall surface and shall not exceed forty (40) square feet in area. Section 2. Effective date: This Ordinance shall take effect upon passage and publication. Adopted by the City Council this day of , 1977. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk 0 IOU Ppr ow Tod WHEREAS, ReveAend Thor Skeie has aeAved the City wett as a membex ob .the How ing and Redevetopment Authority bar the past eeven (7) yeau and dive (5) months and the P.tanning CommiA.6ion bor the past two (2) yeau and seven (1) months, and the Community Uevetopment Advidony Commttee bor the paet 10 monthb; WHEREAS, said Reveund Skeie has eerved bacthbatty and dMgentty giving ob hiz tame and tatenta towaAd the emi.chment ob the City, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON# MINNESOTA: THAT, deep apprec iWon iA heAeb y expreaa ed- to Reverend Skeie bon his aborementi.oned aeAvicea and the gratitude ob Hutchinson and the c c ti.zena thereob iA - hehceby expreaaed. Adopted by the City Counc t thio 14th day ob June, 1977. V. . 11W Aftywt ATTEST: tem'mmw --ws a1, 4-6t • RESOLUTION NO. 5971 A RESOLUTION AUTHORIZING THE FILING OF A PRE -APPLICATION FOR A MINNESOTA LAND USE PLANNING GRANT WHEREAS, the City of Hutchinson wishes to improve its land use decision making capability, and WHEREAS, the City of Hutchinson wishes to prepare and implement plans for the management of problems resulting from rapid population and economic growth, and WHEREAS, the Minnesota State Planning Agency is making grants available to units of local government for these purposes. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the City of Hutchinson hereby authorizes the filing of a pre - application to the State Planning Agency for a grant in the amount of $25,000. Adopted by the City Council this 14th day of June, 1977. D.J. Black Mayor ATTEST: Gary D. Plotz City Clerk RESOLUTION NO. 5975 TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, $10,000 is hereby transferred by the Liquor Store Fund to the tlenevel Turd: Adopted by the City Council this 14th day of June, 1977. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk COMIMITY CENTER BOARD MINUTES May 27, 1977 The Board of Directors for the Community Center met on May 21, 1977 at Ralph Westlunds office. The following persons were present: ilollie Jensen, Ralph Westland, Lyle Block i. Ralph Neumann, Chairman Jensen called the meeting to order at 8:00 AN. The minutes of the Apri1,16. 1977 meeting were approved, lotion by Ralph Westlund, Second by Lyle Block. lotion passed. Ralph Neumann gave a report am the building status and the target date for the opening was revised to August 1, 1977, Ralph Neumann reported that :60000.00 of advertising has been sold to date. He also read a list of those who had purchased advertising. Discussion was held an various signs for the front of the building. Ralph Neumann is to go ahead and get bids on signs and present then to the Board. Motion by Ralph Westland, Second by Lyle Block. Notion passed. To have Ralph Neumann purchase a paint sprayer can sad step-ladder,for use in painting the interior of the building. Discussion was held on sponsoring a "Junior Stars" Professional Hockey $sme sometime in December, January or February. It was decided not to sponsor the gam• lbo nest meeting will be held at 12:00 Noon on Wednesday, June 13, 1977 in the Civic Arena if possible otherwise at the City Hall. Notion by Ralph Westland, Second by Lyle Block to Adjourn. Notion Passed. Respectfully Submitted, Lyle Block - Secretary 9' - oma M O.M.B. No. 41-R2025; Approval Expires December 1979 (12-30-75) 0-404 Permits issued 1 in month of i MAY 1977 U.S. DEPARTMENT OF COMMERCE PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH BUREAU OF THE CENSUS (Please correct any error in name and address including ZIP code) REPORT OF BUILDING PERMITS ISSUED AND 1103500 41 7 9999 085 01 LOCAL PUBLIC CONSTRUCTION C404 26 0 MR ELDEN WILLARD BLDG OFFICIAL CITY HALL 37 WASHINGTON AVE WEST PLEASE Bureau of the Census RETURN ATTN: Construction HUTCHINSON MN 55350 WHITE Statistics Division COPY TO Washington, D.C. 20233 If no permits were issued this month enter "X" in box and return form. a Section 1 —HOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED Number Cost of Number Cost of RESIDENTIAL BUILDINGS, I Item Build- dousing Build- Housing EXCLUDING ADDITIONS No construction construction AND ALTERATIONS ings units (Omit cents) ings units (Omit cents) (a) (b) (c) (d) (e) (f) (g) N One -family houses, including i semidetached, row, and town 001 12 1 12 s507,359. s J Two-family buildings 002 3 Three- and four -family buildings 003 W = Five -or -more family buildings 004 TOTAL (001.004) 094 12 12 507, 359. Moved or relocated buildings 005 Mobile homes 300 Section 11 – NEW NONHOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED Number Cost of Number Cost of RESIDENTIAL BUILDINGS Item Build- ings Rooms Build- ings Rooms construction (Omit cents) construction (Omit cents) (a) (b) (c) (d) (e) (f) (g) Transient hotels, motels, tourist courts, and cabins 006 _ Other shelter 007 Section Ili – DEMOLITION AND RAZING Item PRIVATELY OWNED PUBLICLY OWNED Number Number OF BUILDINGS No. Buildings Housing units Buildings Housing units (a) (b) (c) (d) (e) One -family houses, including semidetached, row, and town 231 2 2 4 ­ 0 W C Two-family buildings 232 D J WThree- and four -family buildings 233 uJm Five -or -more family buildings 234 All other buildings and structures 240 X.'.::: Section IV — NEW NONRESIDENTIAL Item PRIVATELY OWNED PUBLICLY OWNED Number of Cost of construction . Number of Cost of construction BUILDINGS No. buildings (Omit cents) buildings (Omit cents) (a) (b) (c) (d) (e) Amusement and recreational buildings 008 2 $ 227 000, s Churches and other religious buildings 009 �' ri :y:.:•:s.•. " Industrial buildings 010 Parking garages 011 Residential starages and carports 012 13 26,411, i Service stations and repair garages 013 sry::;r;;<<:':;;:; rs%;f:;:;;;:',<.::::•> -t Hospitals and other institutional buildings 014 Office, bank, and professional buildings 015 Public works and utilities buildings 016 Schools and other educational buildings 017 Stores and other mercantile buildings 018 Other nonresidential buildings 019 Structures other than buildings 020 3 6,900. . CONTINUE ON REVERSE SIDE 7 Section V — ADDITIONS, ALTERATIONS, AND CONVERSIONS PRIVATELY OWNED PUBLICLY OWNED TYPE OF BUILDINGS Item No. Number of Cost of construction Number of Cost of construction permits (Omit cents) permits (Omit cents) (a) (b) (c) (d) (e) Housekeeping residential buildings 021 21 S 36,075. $ All other buildings and structures F022 6 49 725. Section VI — INDIVIDUAL PERMITS — $100,000 OR MORE Please list below permits issued for new buildings and for new additions and alterations with a construction cost of $100,000 or more. - - - Classify a permit for a combination residential -nonresidential building according to the major use of floor area of the building; enter number of housing units in column (f). Also list all permits for buildings omitted from Sections I, II, IV, and V because you could not classify them; enter a dash under item number in column (a). Item Kind of buildingName and address of Ownership Cost of construction Number of housing No. owner or builder (Mark one) (Omit cents) units (a) (b) (c) (d) (e) (f) Tom Dolder — U-Sha4y—R.Ldoe 8d----- ff] Private 008 Recreational Hutchinson, MN 55350 Q Public ;226,000. ---------------------- Q Private M Public ----------------- -------------------- Q Private Q Public Private Q Public ---------- Private Q Public --------------------- — Private Q Public --------------------_— [_] Private Q Public ______________ -------_ Q Private Q Public _ [] Private Q Public Private ( --J Public Comments Name of person to contact regarding this report Telephone Elden Willard Area code Number Extension Title Building Official 612 879-2311 26 FORM C•404 (12.80.75) (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORK•NDUM DATE: May 27, 1977 -------------- v TO: City Council ` FROM: Don Pauley, Community Development Director SUBJECT: Home Rehabilitation Loans and Grants — ------------------- — — — — — — —- ----- The following loans and grants have been reviewed and approved by the Community Development Advisory Committee for submission to the City Council. 1. Grant - $4,673.79 a. Shingle roof and repair fascia and soffits - $958.27 b. Insulate attic - $181.50 c. Replace 2 basement window units -and combination storm and screens - $865.89 d. Glaze windows and paint exterior - $797.50 e. New oil furnace - $1,694.00 f. New electric water heater - $176.63 2. Emergency Grant - $309.77 a. Repair roof - $61.00 b. Repair chimney - $244.67 3.' Grant - $3,310.72 a. Drywall attic roof and gable ends - $1,180.42 b. Insulate attic and sidewalls with louvers in roof - $371.00 c. Paint exterior and reputty windows - $715.00 d. Weatherstrip doos - $150.00 e. Rewire to code - $894.30 4. Grant - $1,016.07 a. Shingle roof - $827.65 b. Rolled roofing - $141.61 c. Fascia repair - $46.81 5. Grant - $465.00 a. 2 combination storm and screen windows - $215.00 b. Kitchen ,Ventilation - $65.00 c. Attic ventilation - $75.00 d. 4 basement storm windows - $40.00 Grants and Loans Page 2 6. Grant - $2,635.00 a. Shingle roof - $1,200.00 b. Insulate Attic - $345.00 C. Insulate sidewalls - $785.00 d. Repair soffit - $305.00 7. Grant - $2,385.00 a. Insulate attic and sidewalls - $600.00 b. 14 combination windows - $980.00 c. Repair windows - $95.00 d. Paint exterior - $660.00 e. Weatherstrip doors - $50.00 8. Grant - $4,224.98 a. Insulate attic and sidewalls - $525.98 b. Replace 2 windows with 1 - $900.00 C. Rewire to code - $1,199.00 d. Replace basement stairs - $600.00 e. Remove and replace paneling - $550.00 f. Replace split basement beam - $450.00 9. Interest Subsidy - $350.00 Paint exterior, repair foundation remodel interior 10. Interest subsidy - $100.00 Shingles, sidings, chimney repair, fascia and soffit repair With the awarding of this group of grants, the Home Rehabilitation portion of the Community Development Program will be closed out as all funds will be committed. A breakdown of the 33 loans and grants funded with MHFA or Community Development monies is as follows: Total dollars awarded - $90,920.84 Average amount of loan or grant - $2,755.17 Number of female headed households - 17 Average age of head of household - 62 Average gross income of family - $5,484.19 There is a possibility we will receive an additional $20,000 in MHFA grant money which we can commit immediately as we have requests for over $30,000 which we cannot fund. (612) 879-2311 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 June 7, 1977 Mr. Jerry D. Brown 736 Brown Street Hutchinson, MN 55350 Dear Mr. Brown: I observed that a wall sign placed on the front of the building and store front formerly the Country Store, 2nd Avenue S.W., Hutchinson, -Minnesota, was removed, lettering changed and reinstalled. Lettering on the sign would indicate you are operating a business from this location and as required by the Sign Ordinance of the City of Hutchinson, no permanent business or advertising signs shall be erected in the City of Hutchinson until a permit to do so has been issued by the office of the Zoning Enforcement Officer. No permit shall be granted until the necessary fee has been paid -and until the Zoning Enforcement Officer, or staff representative, has made a preliminary inspection of the sign before hanging and has ascertained that the sign and method of hanging comply with all requirements of this ordinance. Don Pauley, Zoning and Planning Administrator, advises me you had called this office asking if a sign permit would be required for this work and you were advised by him that a sign permit was required. This matter has been put on the agenda for the City Council meeting on Tuesday, June 14, 1977 at 7:30 p.m. You are requested to attend and explain why you did not apply for a permit. Respectfully, CITY OF HUTCHINSON Wlen Willard Building Department bl CC: Mayor and Council Members Marlow Priebe Gary Plotz Don Pauley (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORK'NDUM DATE: —June 7,19777 -_------- TO: City Council FROM: City Engineer --------------------------------- SUBJECT: Project 77-35 --------------------------------- The Plans and Specifications have been completed for the above -referenced project. If accepted and approved, I recommend call for bids at 2:00 P.M. on Tuesday, July 12, 1977. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer q . C. RESOLUTION NO. 5974 APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS Project 77-35 WHEREAS, pursuant to a Resolution passed by the City Council on April 26th, 1977, the City Engineer has prepared plans and specifications for the improvement of: STREET FROM TO Lift Station for area North of County Road No. 76 and West of T.H. 15 by construction of Lift Station and Force Main and has presented such plans and specifications to the Council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached.hereto and made a part hereof, and hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper, and in the Construction Bulletin, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for three (3) days, shall specify the work done, shall state the bids will be opened and considered by the Council at 2:00 P.M., Tuesday, July 12th, 1977, in the Council Chambers of the City Hall, and that no bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit cashier's check, bid bond or certified check made payable to the Clerk for ten percent (10%) of the amount of such bid. Adopted by the Council this 14th day of June, 1977. D. J. Black Mayor Gary D. Plotz City Clerk MSA 429.7 �� �. �5 I -1)879 f/UT£H" CITY OF HUTCHINSON 37 WtISHINGTO)N' W[NUE WEST --- Hf1TCHINSON. MINK 55350 MEMORANDUM DATE: June 13, 1977 To: City Council FROM: Cid Engineer------------------------- SUBJECT: U.S. Post Office Attached is a sketch of the proposed change in driveway to the Post Office on the 3rd Ave. S.E. side. At least one parking stall will have to be removed to accomodate this change. Dean & Assoc., Inc., the contractor doing the work at the Post Office has requested approval of same. Respectfully, CITY OF HUTCHINSON Marlow V. Priebe City Engineer ns Attachments u t �,;;kd-06-� • �v�w�• r 2�rv�irE--:x�'t t � r � t +t�IN �0,�3C�f'tGl•L r L1c► i F'��.h�Y�"'t'i A\t , i C-rry mia1 N ►�-i- rvr=�w �.o�1G . ,�-�3 tz�,s� •v yTTu... N10FRG Gtpt-+>m (N �t.G,g7G- / tarry SPrsG'�j . r k DATE : June 13, 1977 POLICE DEPARTMENT MEMORANDUM TO: Mayor D. J. Black & City Council FROM: _ Dean M. 0Borsky, Chief of Police SUBJECT: Hiring of additional reserve police officers I have attached for you reserve applications from two individuals who I wish to request to be appointed as part-time employees for purposes of being made members of our police reserve. They are Brian Jay Klawitter, 725 Dale Street, Hutchinson, and Bradley Joseph Knutson of Route 4, Hutchin- son. Both of these young men have had a long-time interest in law enforce- ment and have been patient in waiting for an opportunity to become members of our reserve force. I have interviewed both of these men and am satisfied that their background and education is such that would -Make them qualified members of our police reserve. We have not replaced several members of the rese#ves who, for one reason or another, have either not been able to continue or who have had their relationship terminated. I feel at this time we should begin to con- sider replenishing those numbers. The cost involved here should be reasonably small in that uniforms must be purchased for both these individuals. Vie have revolvers here that they may use but should purchase two extra revolvers for use also as all regulars carry .357 magnum and the extras are .38 specials. I do not in- tend to arm either one of these men until they have had both classroom in- struction and range time with the revolver as well as riding along and developing some experience with a regular officer. DMO/jma ? - . AIZI - 0 REGULAR COUNCIL MEETING General Fund June 14, 1977 William Karl engineering labor $ 344.00 Douglas TenEyck street labor 72.00 Steven Lueneberg park labor 82.80 Norman Wright park labor 240.00 Minn. State Armory Bldg. Comm Nat'l Guard Armory payt 7000.00 McLeod Coop Power Assn. airport electricity 102.75 St. Paul Dispatch help wanted ad -accountant 33.92 Pitney Bowes postage meter rental 33.00 Hutchinson Telephone Co. phone service 806.48 Hutchinson Utilities- computer rental % 100.13 Div. of Boiler Inspection 4th class license -Lester 4.00 Am. Society of Planning Officials 1 yr. membership dues 30.00 Don M. Peterson library repair specs 55.00 Arrowwood lodging for wife 25.00 D.J. Black convention expenses 107.22 Don Pauley convention exp. & mileage 130.50 Coast to Coast supplies 47.88 Home Bakery Inc. meeting expense 5.40 Leef Bros. uniform rental 220.10 League of Minn. Cities 6 1 yr. subscriptions 36.00 Int'1 City Management Assn. dues & publication 139.00 Minn. Mon. Commission annexation fee 25.00 Central Dist. Services boiler supervision-Armdry 600.00 State of Minnesota publication 2.00 St. Paul Book & Stationery office supplies 27.62 Schlueters Refrigeration library air conditioner repair 16.50 Council of State Govt. publication 3.00 Prairie House Inc. planning commission meetin 25.66 Persians ribbons for calculator 27.50 F. & E. Sales & Service 2 yr. service contract -check writer149.00 George Runke spraying weeds -airport 100.00 Viking Signs re -do sign 100.00 Jack Meyer boarding fees for dogs & license 142.00 national Super Market fertiliser 1.99 TKDA & Assoc. professional fees 3293.09 Tri -Co. Water Condition salt -airport 17.80 Trails End Inc. repairs to vehicles 27.90 Mun. Finance Officers Assn. publication 12.60 Mpls. Star help wanted ad. -accountant 30.80 Vaughns flags, poles,brackets(Jayceon) 460.15 Krasen Hdware Hank supplies 18.79 Jahnkes Red Owl meeting supplies 14.61 Ziemers Grocery supplies 5.17 Hutch -Vet Clinic disposing of dogs 13.00 Gary Plotz intown mileage 30.00 CRS & Associates professional services 756.00 Consultran Inc. publishing Minn. PSC 1 60.00 Culligan Water Cond. rental units 4k salt 22.80 Bureau of Business Practice publication 16.38 Gene C. Betker labor & material -City Hall 426.95 R.W. Bergstrom mileage -Minn. Historial Soc.mtg. 21.00 Anderson,Lieser & Thorsen audit fees 1547.00 American Linen Co. laundry fees 13.90 _.W! `'Iffim _. -2- Crown Life Ins. Wm. Peet Co. Uniforms Unlimites Walter F. Stephens Jr. Inc. Family Rexall Drug Fabticare Cleaners Jerrys Tire Co. Ink Spots Inc. Radio Shack Shopko Gibsons Abbott Electronics Inc. Rite Way Auto Wash Brinkman Studio Hutchinson Comm. Hospital N.W. Bell Co. Notary Stamp Co. Ronald Kirchoff Allen Office Products Myron Johnson Wes Greve Eric Smith Steven Schramm Orlin H. Henke Hutchinson Fire Dept. Motorola Inc. Rutz Plbtg. & Htg. Hutchinson Leader Hickory Lane - James F. Haasl Hutchinson Landscaping Glencoe Equipment Felska's Auto Machine Services Farm & Home Dist. Co. 'Witte Sod Wallys Tire Shop Jeffs Cleaning Service Henry Knacke LaHass Vaughns United Bldg. Center Rockite Silo Inc. Plaza OK Hardware Patchin Fertilizer Service Plowmans Inc. Sorensen Farm Supply Schramm Implement Simonson Lbr. Co. Quades James Brodd Ed Ondrachek Popps Electrical Ralph Neuman Kokesh Triarco-Gagers Shopko Woolworth The Variety House Mollers Hobby & Crafts medical & disability ins. insurance conferences Comm. Serv.Officer uniform badges, Comm.Serv.Officer office supplies etc. cleaning blankets & drapes vehicle repairs office supplies cb Antennae supplies 2 seat cushions supplies cb antennae car maintenance film & finishing alcohol test -Lindemann teletype service Jodell notary stamp crime watch school expense supplies fire school intown mileage intown mileage & Fire chiefs fire chiefs conf. fire chiefs conf. fire runs & drill equipment repairs ads supplies & labor clean up Tartan Park trees repairs repairs to equipment supplies 30 yds sod repairs to equipment supplies for cleaning & paint sharpen saws repairs on ladder 4 flags supplies supplies for repairs supplies & mower supplies supplies for repairs supplies repairs supplies supplies & repairs seminar on tree treatment use of private vehicle repairs to equipment mileage -selling advertising recreation supplies recreation supplies recreation supplies recreation supplies supplies recreation su pplies Y conf. 4313.19 165.00 63.40 90.36 20.65 26.95 1086.39 73.05 3.94 5.98 88.96 12.00 29.25 19.27 8.00 267.65 7.50 44.25 27.30 84.04 30.00 199.31 199.31 138.96 526.50 750.00 93.85 75.40 82.40 60.00 491.25 133.75 424.63 59.00 16.50 55.50 787.80 29.25 154.23 96.98 87.00 30.13 157.01 80.00 261.79 13.24 89.99 94.76 120.00 18.30 20.00 694.62 53.10 250.14 177.57 10.80 5.22 14.84 22.76 -3 - Leisure Line Sports Gopher Athletic Supply Co. Ind. School Dist. #423 General Sports Rod Keith Jeff McKay Central Dist. Services Hutchinson Utilities American Welding Supplies Anderson Chemical Co. Dostal & Oleson Co. 1st Am.National Bank Hutch Iron & Metal Co. Hutch Mfg. & Sales Hutchinson Wholesale Supply Wigen Chev. Co. MacQueen Equipment Co. Viking Ind. Center Strand Radiator Co. Schmeling Oil Co. GTC Earl F. Anderson & Associates Meeker Washed Sand & Gravel Fred Roberts B.F. Nemitz Star Surplus Store RCM Ideal Shoe Shop Commo Co Copy Equipment Co. Co. Auditor Albinson Instant Testing Co. Juul Contracting Co. Water & Sewer Fund Electric Motor Co. Central Dist. Services Hutchinson Telephone Co. Juul Contracting Co. Hutchinson Utilities Hutchinson Utilities Leef Bros. Bill Tapper Commissioner of Taxation Neptune Meter Co. RCM Water Products Co. Crown Life Ins. F.F.Nemitz Krasen Hardware Hank Jerabek Machine Shop Farm & Home Dist. Co. recreation supplies recreation supplies rental charges for programs recreation supplies mileage and meals mileage gasoline electricity welding supplies chloride flakes solvent contract payment truck door glass repairs supplies 1977 Chev. truck repairs to equipment supplies rod repairs diesel fuel supplies supplies rock & sand convention expense supplies 2 rain jackets professional services repairs radio repairs supplies real estate tax list supplies professional services storm sewer repair repairs gasoline phone repairs % computer expense electric uniform rental % safety shoes sales taxes meters & parts professional services supplies medical & disability ins. supplies supplies thaw water pipe supplies $ 1017.30 21.23 36.00 9.90' 23.49 13.95 2170.32 3395.29 23.99 850.50 27.00 510.00 20.00 40.00 146.46 16,399.45 119.95 164.83 24.00 735.72 100.49 148.62 2622.30 47.71 16.25 17.90 2067.32 18.00 29.00 46:27 70.00 117.94 202.80 137.00 $ 62,057.39 $ 120.77 180.10 56.65 746.50 832.95 5402.61 40.60 15.00 700.97 4258.75 133.23 540.16 448.10 10.50 6.75 25.00 20.25 -4 - Goodin Co. supplies $ 9.95 Feed Rite Controls Inc. acid 188.42 Comm -Co. truck radio 15.70 Alberts Contracting digging up water main 60.00 Abbott Electronics repairs 22.15 Schlueters Refrigeration service air conditioner 16.50 Quades repairs 16.50 Power Process Equipment professional fees 565.96 Ok Hardware supplies 26.87 Sonford Products Corp. repair equipment 46.16 Van Waters & Rogers chlorine 305.00 Krasen Inc. supplies 50.39 Johnson Super %lu supplies 2.99 Crane Supply Co. supplies 292.60 Jeffs Cleaning Service supplies 68.25 Walker Process repairs 210.74 Hutchinson Mfg. Co. repairs 102.65 Hutchinson Community Hospital supplies 40.00 Hutchinson Iron & Metal supplies 32.66 GTC supplies 3.40 Felskas Auto Machine repairs 118.71 AMI Roto Rooter pumping 500.00 16,234.49 Comm. Dev. Block Grant General Fund transfer of funds $12,000.00 Bridge Fund R.A. Krueger Inc. construction costs 3,060.00 Bonds of 1977 J.W. Hanson Const. Co. Letting #2, Est. #2 9,118.13 Wm. Mueller & Sons Letting #3, Est. #2 1,611.90 Juul ContractingCo. Letting #4, Est. #2 36,885.51 LN. Sickels Co. Letting #5, Est. #1 4,022.44 $ 51,637.98 Off Street Parkin Harvey Daharsh servicing meters $ 125.00 Charles Bell servicing meters 160.00 Hutch Utilities gas heating 4.23 Krasen Hardware supplies 6.94 The Harstad Co. supplies 82.00 Coast to Coast supplies 1.09 $ 379.26 -5 - Municipal Liquor Store Fund Frank Rahn clerk Gladys Hogan clerk Midwest Wine Co. wine Old Peoria Co. Inc. liquor Ed Phillips & Sons liquor Rannow Electric repairs Hutchinson Utilities electricity Nationwide Papers supplies Johnson Bros. Co. wine City of Hutchinson transfer of funds Locher Bros. liquor Griggs, Cooper & Co. liquor Junker SanitationService refuse pickup Electro Watchman Inc. alarm system Minn.-Wisc. Truck Lines freight charges Twin City Pricing & Labeling Co. supplies Hutchinson Telephone Co. phone service Locher Bros. liquor Friendly Bev. Co, beer Bernicks beer Triple G beer ' Lennemen Bev. Dist. beer Northland Beverages Inc. supplies Coca Cola Bottling Co. supplies Ed 1hillips 4 Sons liquor Gtiggs, Cooper & Co. liquor Internal Revenue Service special tax return Ed Phillips & Sons liquor Twin City Wine Co. vine Griggs, Cooper & Co. liquor City of Hutchinson salaries Old Peoria Co. Inc. liquor $ 75.00 242.13 133.93 436.00 436.36 16.80 360.66 92.42 189.51 10,000.00 10.00 953.12 35.00 72.00 266.27 69.00 24.90 4183.05 1510.35 33.00 6307.65 15,974.40 71.25 508.80 1174.28 2358.32 54.00 1832.76 735.23 1762.02 4887.32 1076.38 $55,881.91 PRELIMINARY NOTICE OF CLAIM FOR DAMAGES CONFIDENTIAL TO: GARY PLATG, CITY CLERK, CITY OF HUTCHINSON, STATE OF MINNESOTA YOU WILL PLEASE TAKE NOTICE THAT: In accordance with the provisions of Minnesota. Statutes Annotated 466.05 (Notice of Claim), a claim for damages will be made by and on behalf of Steven Herman Ulrich against the City of Hutchinson, McLeod County, Minnesota, for damages incurred by him as a result of the negligence of the City of Hutchinson and its agents, servants and employees. Said damages were incurred on the 12th day of May, 1977 as the result of a collision between said Steven Herman Ulrich!s motorcycle and a Hutchmobile bus owned by the City of Hutchinson and being operated by one of its agents, servants or employees. The above mentioned accident occured on Minnesota State A ghway #7 and occured as a direct and proximate result of the negligence of said City, its agents, servants and/or employees. As a result of said collision said Steven Herman Ulrich sustained serious injuries of mind and body, the extent of which have not been determined at this time. Said Steven Herman Ulrich also received serious damage to -:he motor- cycle which he was operating at the time of the accident. Dated: ; � L, /_-77 Steven herman Ulrich TKDATOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES INCORPORATED M E M O R A N D U M To: Hutchinson Airport Advisory Commission FOR YOUR INFORMATION Copies To: City Council MN DOT Aeronautics Division,Gary Poltz-City AdmiAsstt. Don Pau ey.• omm. Dev. Dir. and of er meeting participants F r om: Mr . Westly J. Hendrickson Date : June 6 9 197 .7 Reference: Hutchinson Municipal Airport Study Progress Meeting No. 5 June 1, 1977 7:30 P. M., City Hall COMMISSION N0. 6558 ATTENDANCE Victor A. Oleson, Airport Advisory Commission, Chairman Paul Haag, Airport Advisory Commission and City Council Ralph W estlund, City Council Jim Hanson, Airport Advisory Commission Randy Buboltz, Airport Advisory Commission Skip Quade, Hutchinson Resident H. Alexander Smith, Johnson Brothers Corporation, Litchfield Larry Notham, Hutchinson Leader Gary Poltz, Administrative Assistant/City Clerk Don Pauley, Community Development Director Westly J. Hendrickson, TKDA BASIS FOR DISCUSSION 1. Memorandum dated May 16, 1977 to Hutchinson City Council and Airport Advisory Commission regarding City Council decision of May 10 relative to airport development. 2. Aviation Forecasts DISCUSSION 1. The meeting was opened by Chairman Oleson at 7:30 P. M. and turned over to the consultant for a brief review and update on the airport study. Specifically reviewed was the basis for determining the future facilities MEMORANDUM Hutchinson Airport Advisory Commission June 6, 1977 Page Two requirements at the Hutchinson Municipal Airport. Aviation activity and based aircraft forecasts developed to date demonstrate the need for a General Utility Airport (mainwind runway 40001 x 751) during the 20 year planning period. 2. As mentioned, the Minnesota Aviation System Plan depicted Hutchinson Municipal Airport as a "Key System" airport by the year 2000; a "Key System" airport having a paved and lighted runway over 5000 feet in length, capable of accommodating heavy, multi. -engine aircraft as well as most of the corporate jet fleet. Although beginning with this premise, realizing, of course, that the State Aviation System Plan is based on a broad brush approach, we were not able in our detailed forecasting to prove out the need for a "Key System" airport (5000+ feet in length) during the 20 year planning period. 3. Everyone at the meeting agreed that ideally maximum flexibility should be maintained in an airport development program and planning only for the short term future should be avoided. In the Hutchinson Municipal Airport situation, the City can plan and develop a IIKeV System" airport. How- ever, unless forecast can document the need for this facility, the City would have to cover the cost of the additional land needed for the larger facility as well as the added cost for the longer (5,0001 .. 5, 5000, wider (1009 and stronger mainwind runway: Unless need is documented through forecasts, State and -Federal participation could not be expected for any cost exceeding that of development or land acquisition necessary for a General Utility Airport. 4. According to Mr. Smitb, Aviation Department Manager, Johnson Brothers Cor- poration, their corporation intends to purchase a jet aircraft and would like to base it at Hutchinson. Mr. Smith indicated that he would write a letter to the City of Hutchinson setting forth their time table relative to purchase of the aircraft etc. and the names of suppliers calling on their company who use corporate jet aircraft. 5. The Airport Advisory Commission requested the consultant to review the forecast taking into consideration the condition of the Litchfield Airports, the - Johnson Brotherst proposal which will be further documented in the above referenced letter and any other potential corporate jet users in the Area. 6. FAA criteria qualifying an airport for a runway of 5000+ feet are indicated on the attached memorandum dated June 2, 1977 to Wes' Hendrickson from Ray Strege. As you'll note, 500 annual operations by typical corporate jets are required. 7. It was pointed out that the schedule of airport development and land acquisition is critical to the over all process and the front end cost of land acquisition would have to be covered early in the development program. FA TXDATOLR, KING, DUVALL, ANDERSON AND ASSOCIATES INOORPORATED M E M O R A N D U M To: Mr, Wes Hendrickson Copies To: Mr. From: Mr, Ray Strege Date : June 2 , 197 7 Reference: Hutchinson Municipal Airport Master Plan Ultimate Runway Length COMMISSION NO. 6558 Mr. Oren Burckhardt, FAA Minneapolis Airports District Office Planning Section Chief,and Mr. James Fortman, Minnesota Aeronautics Division Preconstruction Section Director, were contacted reg}rding federal and state reaction to planning for a S. 000 foot runway at Hutchinson Municipal A irport. Mr. Burckhardt mentioned that the National Airports System Plan which has been revised within the previous two months classifies Hutchinson as an existing basic utility airport, a basic utility airport In the 1 to 5 year planning period and a general utility airport (4, 000 foot runway) in the 6 to 10 year planning period. To qualify as a basic transport airport (5, 000 foot + runway) in the National Airport System Plan for the 0-5 year planning period, an airport must have an existing 500 annual operations by aircraft listed in AC 150/5300-6 (Lear Jet, Sabreliner, Falcon, Hawker Siddeley, Gulfstream II, Jet Star, etc. ) or 500 annual operations for such aircraft forecasted for the 6 to 10 year period. Mr. Fortman said that state participation in land acquisition to support a business jet airport would need to be based upon a demonstrated need for such a facility in the forseeable future. State funding participation would likely be 50%. , RS:pp MEMORANDUM Hutchinson Airport Advisory Commission June 6. 1977 Page Three (To achieve a mainwind runway of 5, 000 to 5, 500 feet would require all new construction ($1,000,000 plu:s ). The existing mainwind runway could be used as a parallel taxiway.) 8. The meeting ended at 9:30 P.M. A special meeting was scheduled for June 21, 1977 12:00 Noon, City Hall to further discuss the forecasts and determine if any changes should be made which may affect the Council's decision of May 10, 19.77. Please let me know of any corrections or additions that should be made to this memorandum. WH/11 Attach. I I t 'i'C'II I 0N _ tl�t,►u�ot�, I I ,t � 1v%/ bRING 1`04 . .ci.UI Vit June 3, 1977 ONLY ENCLOSED IN COUNCIL PACKETS The Honorable D. J. Black, Mayor City Council City Clerk Hutchinson City Hall Hutchinson, MN 55350 Dear Mayor, City Council, and City Clerk: 1W YOUR INFORMATION THE FINANCIAL STATEMENT AND ACCOUNTANT'S REPORT dated December 31, 1976, prepared by Anderson, Lieser & Thorsen, the city's public accountants, contains at page 2e, subdivision G. Miscellaneous,a reference to possible conflict of interest. My opinion on this matter at the present time is unchanged from the opinion which I expressed in my letter of April 23, 1976. A copy of which is attached hereto. My opinion is that the mere fact that a family member or relative of a City Official doing business with the city does not create a conflict of interest in and by itself. In order for a conflict of interest to exist, a City Official must have a direct or indirect financial interest in a contract or any other transaction with the city. It is my understanding from Paul Haag that he has neither a direct or indirect financial interest in a business known as, "Jeff's Cleaning Service" and that this business is owned and operated solely by Jeff Haag a son of Councilman, Paul Haag. Yours very truly, Milton D. chantzen City Attorney MDS:smp cc Anderson, Lieser & Thorsen Enclosure K fi June 6, 1977 a JOHNSON BROS. e CORPORATION P.O. Box 1002 Litchfield, Minnesota 55355 Telephone (612) 693-2871 TELEX 290-844 City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Gentlemen: Z345676s� R JUN 19;7 w 00 P A) `tzZZIZ�" FOR YOUR INFORMATION In response to our meeting of last week, I would like to reiterate that Johnson Bros. is searching for a location to relocate its Aviation Department, and by no means should it be construed that we are dictating our runway require- ments to your community. We do, however, place the City of Hutchinson in high regard and would find it therefore to be our first choice should future construction plans become a reality. At such time it becomes evident that our number one choice, i.e., Hutchinson, is not able to provide a sufficiently long run- way, we will relocate elsewhere. As far as enumerating those companies aside from Johnson Bros. who would base aircraft on a longer Hutchinson run- way, I an unable to think of any at the present time in the immediate Litchfield -Hutchinson area. If I can be of any further assistance in your airport project, please feel free to call upon me. Yours very truly, JOHNS0 0 CORPORATION H. Alexander Smith Aviation Department AN EOIIAI OPPORTUNITY EMPLOYER z THE IWTMINSON SAFrfY C-MNCIf FOR YOUR INFORMATION The Hutchinson Safety Council met on May 23, 1977, at 12:00 noon, at the Hutchinson Area Voctti.onal-Technical Institute. There were 9 members and 1 west present. The meeting opened with a silent prayer. The minutes of the previous meeting were approved. The bilis were approved. A discussion on the Hutchinson Water Carni.vn.l float was held. A sipecisal meeting for final plans will be held on Tuesday May 31, 1977 at 12:00 noon at the Prairie House, Hike safety was again discussed. The June meeting will be on Mondays June 20, 1977, at 1.2:00 noon at the Prairie House. Larry Ladd presented a documented report on the Rutchinsson Elementety School Crossings and Recommeuded Improvements. This was prepared by BrIA C. Buchueayer, of the Hutchlos3on School District #423, and Dean 019orsky, Chief -of -Police of Nutehinson.' President Myron Johnson stated we will receive the same spot, at no .obese, . for our safety booth at the McLeod County Fair. A discussion was held re- garding remodeling armi improving the booth. A motion was made and seconded that Lee Smith and Jim XudseoA check irto this re: paneling and more pema - neat sides. More on this at a. later date, '1s3. Patty Dergstrom, 3i -d grade el.exssentsary instructor, spore and .showed slides on bike safety and the Ird grade bike safety slay at the Hutchinson Elesas- sentary School, She nil d v t t R nded &� �&ow*l nar a s.,kwe?7C`k chop at the Stated Dept. of Education on April 14-15, 1977. A motion wsstse made and seconded that °;s. Bergstrom be given $25.00, ft-..) suppc,i.+es$ postage. telephone and etc. fov preparing a * hour bike safety elided prosentation that can be shown at the Ur-Leod County fair and also presented to other clubs and organizations. She stated that maybe a bike safety club program can be. started. All sa - hers voted to cooperate with her on this program, The meeting was adjourned. The special meeting was held orw {tay 31, 1977, at 12:00 -noon at the Prairie Nouse. The meeting was opened with a all.ent prayer. 6 members dere present. U: Rater Carnival float, we will be getting a flat bed - truck from Rockite Silo Company, and the theme will be 'bine safety. �aembers will meet Sat- urday morning, June 18, at Myron Johnson's bomey and assembles the float. Loretta Pishney will have signs made. Patty Bergstrom will be contacted to have children ride on they float. °thee police department will try and have they CSU vehicle drive behind the fl.o&Undadvise people on the correct bike riding ru i es and regulations. The sheeting was adjourned; Treasurer's Report: Submitted by: Loretta F. Pisahney Seer.-Treas. Balance as of 5-1-77 $266.99 Receipts: ----- Disbursements: M. Johnson -coffee -4.80 J. Rix -postage -2.97 Balance as of 5--32-77 $ ate.M I FINAL REPORT TO HUTCHINSON CITY COUNCIL FROM HUTCHINSON AREA BICENTENNIAL COMMITTEE FOR YOUR INFORMATION The first recorded meeting of the Hutchinson Area Bicentennial Committee was March 20, 1975, with Alderman Paul Ackland, who had been appointed by Mayor D. J. Black to coordinate the Bicentennial in Hutchinson, conducting the ses- sion. Mr. Ackland was elected Chairman of the committee and served in that capacity until employment in another community prompted his resignation in June, 1975. Bill Davenport, Executive Director of the Hutchinson Area Chamber of Commerce, was elected Chairman June 26, 1975, and was forced to resign in September, 1975 because of illness. Jan Cumming of The Hutchinson Leader was named Chairman October 23, 1975. Some 30 organizations sent representatives to all or most meetings. The committee requested of Hutchinson City Council a budget of $1,500 which was granted. The committee applied for a grant from the Minnesota American Revolution Bi- centennial Committee and received $3001for use in producing a musical -drama presentation which was written and produced by Hutchinson residents. Mayor Black joined school officials in planting trees on Arbor Day. The committee arranged a luncheon for December 15, 1975, when Lt. Gov. Rudy Per- pich, Chairman of the Minnesota American Revolution Bicentennial Committee, pre- sented the City with its official flag and framed certificate for having been designated a Bicentennial community. With arrangements made by Hutchinson Elks Lodge, St. John's Council of Knights of Columbus and Crok River Shrine Club, a costumed President's Ball was held in the Old Armory February 21, 1976, for the public. A loss of $220.94 from the Ball was shared by the three organizations and this committee. A Bicentennial Weekend was held May 9 and 10, 1976. The Community Education Department of School District 423 produced "The Hutchinson Legacy", a slide - sound presentation, which was premiered Sunday afternoon in the Little Theatre of the public elementary school where the Hutchinson Welcome Wagon Club con- ducted an ice cream social. A book, "The Hutchinson Legacy," for which this committee contributed $325 for its writing, was released. Historic pictures were displayed, the Hutchinson Ambassadors had coloring books featuring his- toric drawings of the community available and the McLeod County Historical So- ciety offered commemorative coins and note paper. A time capsule, constructed 10 Bicentennial Committee Page 2 by students at Hutchinson Area Vocational -Technical Institute under sponsor- ship of the Institute's Student Senate, was on display, along with contents from present-day Hutchinson which had been collected by the Hutchinson Business and Professional Women's Club. The vocal music department of Hutchinson High School and adult singers and actors of the community gave Sunday and Monday evening performances of "A Concert of The Hutchinson Family!" The re-creation of an 1800's concert by The Singing Hutchinsons featured a special appearance each evening by Mrs. F. H. Fournie of Minneapolis, the former Elizabeth Hutch- inson or "Little Bess," granddaughter of the founding Asa Hutchinson. From proceeds of the concert, $624.38 was given to the McLeod County Historical Society to go toward a special display of the Hutchinson Family and its music in the new museum in Hutchinson. i From proceeds of the ice cream social, the Welcome Wagon Club gave $100 for the museum to the McLeod County Historical Society, $100 to Aveyron Homes Inc., a residential facility in Hutchinson for mentally retarded, and $100 to Hutchinson Area Hot Meals -on -Wheels, a home -delivered volunteer meal program. A ceremony to bury the time capsule in Library Square was held Monday, May 10, with city, school and state officials taking part. The capsule's inscription instructing that it be opened in 2026 is visible above ground. The committee gave an appreciation luncheon following the Memorial Day parade and program on May 31 at a cost of $162.45. Plaques and certificates were pre- sented to those who had contributed to Bicentennial events. During the June Hutchinson Jaycee Water Carnival, the committee prepared a float for the Sunday parade and provided funds for the Sunday evening fireworks. Numerous organizations in the community conducted special club programs during the year with emphasis on the Bicentennial. On November 6, 1976, Miss Cumming and Mayor and Mrs. Black responded to an invi- tation from the Minnesota American Revolution Bicentennial Committee to attend a dinner at Minneapolis. Miss Cumming recorded a statement about Hutchinson's Bicentennial events for placing in the state's time capsule, and submitted printed materials and pictures for the filming of a television documentary. The materials have been returned. All materials of the committee, including the reports of Ruthann Hedin, committee secretary, and Alderman Ralph Westlund, committee treasurer, have been given to the McLeod County Historical Society for preservation. Because of the response of residents of the community in volunteering their time and monetary contributions, the committee used $1,049.02 of the $1,500 granted by City Council. Respectfully submitted, Jan Cumming, Chairman 40 .I HUTCHINSON BICENTENNIAL COMMITTEE Concert Mini -capsules Miscellaneous TOTAL RECEIPTS Concert Mini -capsules Water Carnival Parade Miscellaneous TOTAL DISBURSEMENTS Balance On Hand 9-23-76 Financial Report RECEIPTS $1,185.95 $ 88.10 $1,055.00 DISBURSEMENTS $ 543.57 $ 62.88 $ 188.07 $1,209.17 Profit From Concert Checking Account Balance Additional Money Needed From the City Total Amount Donated to the McLeod County Historical Society $2,329.05 $2,003.69 $ 325.36 $ 624.38 $ 325.36 $ 299.02 $ 624.38 0 CROW RIVER REGIONAL. L I 410 West 5th Street Willmar, MN 56201 Burton L. Sundberg, Director Phone No. 612/235-3162 Kathy Matson, Assistant Director 1WX No. 910/578-2641 DATE: June 1, 1977 FROM: CRRL LIBRARY BOARD TO: GOVERNING BODIES �b2�303' *3�S6' FOR YOUR INEOWTION " ' j11N 197 10 vEn ti C. BY �w 0" V Enclosed herewith are two copies of the CRRL Budget for 1978, which the Library Board adopted at its May meeting. You will note that there is an inctease of 6% for each of our counties and cities. If you have questions about this budget or any other related library affairs, please call the Director at the above address, or contact any of your library board representatives. If you anticipate this tax to be less than 213 mill, please let me know. It would be wise to insure at least a 2/3 mill levy, or our State Aid will be jeopardized. 11hat the State will look at is the 1978 library money divided by the payable 1978 assessed valuation. If that figure is less than .000667 please contact me. Very truly, Burton L. Sundberg AV INCOME State Aid and Federal Aid Kandiyohi County Meeker County McLeod County Willmar 6% Litchfield Hutchinson --- Glencoe CROW RIVER REGIONAL LIBRARY BOARD 1978 BUDGET (Approved May 9, 1977) (Estimated) Increase over 1977. Petty Cash (Including rentals, charges and fines) Interest and other (Including reimbursements) Expected carry-over from 1977 Income (Estimated) It DISBURSEMENTS Supplies Equipment ........................ ......................... Branches 900.00 Willmar (HQ) 1,500.00 Glencoe, Hutch. & Litch. 3,000.00 Audio Visual Equipment 1,000.00 Maintenance...... .......... ... .... ...................... Custodial supplies etc. 1880.00 Telephone 219200.00 Teletype 11600.00 Bookmobile Operation 7,000.00 (Includes Insurance) Materials.............................. ........................ Books (Adult and child) 72,000.00 Periodicals 4,800.00 Pamphlets 500.00 AudioVisual 6,000.00 Paintings 400.00 Binding 800.00 Micro forms 300.00 BookmobileAmortization ......................................... BranchAmortization ............................................ Reserve......................................................... Other... ..........,........ .. .......................... Supplies 8,500.00 Printing & Promotion 700.00 Programming 200.00 Postage 2,750.00 Mileage and meetings 4,000.00 Memberships 400.00 Insurance 3,600.00 Equipment rental ' 5,500.00 Auditing services 600.00 Bookeeping costs 1,500.00 Salaries (See "Salaries and Wdges")................................ Employer's share.. ....................... Hosp/Med Insurance 8,700.00 PERA Social Security 18,000.00 Note: Actual money available to CRRL in 1977 is $350,563.75 so this budget represents a 9% increase over that amount. $120,000.00 51,331.18 35,563.92 38,991.02 41,998.26 21,797.26 31,142.19 14,262.97 12,000.00 3,000.00 10V000.00 380,086.80 6,400.00 11,680.00 84,800.00 6,000.00 700.00 500.00 27,750.00 217,259.00 26,700.00 $3812789.00 1. 1001 Ircrcase with variations due to change in classifications. 2. All students to start at $2.30/hr but increase 10¢ per year worked. 3. Director will set these wages. 4. New positions, may start Fall of 1977. S. To be ;tit at $2.50/hr. DIRECTOR Burton Sundberg CRRL 40 $21,000.00 b 6 ASSISTF INT DIRECTOR Kathy Matson CRRL 40 13,000.00 1 12. DEPARTZNUiT HEADS Shirley Wiciclund W 40 5.53 11,500.00 1 15 Ric DuBois BK 40 5.60 11,657.00 1 10 Martin Swalboski LT 40 5.41 11,259.00 1 15 Barbara Whittenberg HU 37 4.89 9,409.00 1 10 Shirley Chapman GL 40 3.92 80145.00 1 10 ^ LIBRARY ASSISTANTS (Salaried) Carol Blunt LT 31 3.87 6,245.00 1 20 Natalie Quinn W 33 3.56 6,115.00 1 20 Norita Levy HU 37 3.71 7,214.00 1 10 Carolyn Olson W 30 3.92 6,11.5.00 1 10 Marilyn Sandahl W 30 3.00 40686.00 1 10 LIBRARY ASSISTANTS (Hourly) Nancy Brunsvold BK 40 3.27 60814400 1 20 Evelyn Bomstad W 25 4.58 50949.00 1 10 Kristin Carlson LT 30 3.27 50097.00 1 10 Bunice Frederickson LT 22 2.78 3,183.00 1 10 Lorraine Erickson HU 13 2.94 11986.00 1 10 Marie Antony HU 4 3.14 652.00 1 10 Marilyn Ueland GL 14 3.27 2$78,00 1 10 Lois Hanson GL 14 2.78 2,026.00 1 10 N,en Roeder W 20 3.56 3,706.00 1 20 Mary Henke HU 10 3.56 1,853.00 1 20 Laurie Hoffer W 40 3.00 6,240.00 4 STt��TT ASSISTANTS 2-3 GL 24 2.30 2-,3 3-4 HU LT 37 40 2.30 2.30 13, 500.00 2 2-3 W 20 2.30 ADULT SUBSTITUTES CRRL 10 2,50-3,50 1,000.00 3 B001M0BI11 #2 Lois Sarsl.and BK#2 8 3,41 10419.00 1 5 Mavis Willroth BK#2 8 3.03 10385.00 1 10 BRANCH LIBRARIANS Lois Teeple ' RA 18 3,00 2,811.00 1 10 Betty.Anderson AT 18 3.00 2,811.00 1 10 Loyce Knutson GC 18 3.00 20811.00 1 10 Inez Lundberg NL 20 3.00 3,120.00 1 10 Viola Flann LL 14 3.00 20184.00 1 10 Nora Fricke SP 16 3.00 2,496.00 1 10 Roule Ketcham CO 14 3.00 2,184.00 1 10 Gladys Paulson DA 22 3.14 3,592.00 1 10 Sharon Noerenberg WI 20 3.00 3,120.00 1 10 New branch. 18 2.73 2,500.00 4 Branch Substitutes 12 2.50 1,580.00 5 J CUSTODIANS Glen Nelson W 31 S,013.00 1 10 Robert Polingo LT -1, r.,, ... , _ .? .,, .. _.,. .. . 2,616.00 1 10 Harry Bingenheimer HU 20 3,920.00 1 10 GL ? 968.00 1 10 20% IVORK/STUDY PAYMENT 2,000.00 $217,259.00 1. 1001 Ircrcase with variations due to change in classifications. 2. All students to start at $2.30/hr but increase 10¢ per year worked. 3. Director will set these wages. 4. New positions, may start Fall of 1977. S. To be ;tit at $2.50/hr. MINUTES Or CROW RIVER REGIONAL LIBRARY BOARD May 9, 1977 FOR YOUR INFORMATION The Crow River Regional Library Board met at the Willmar Library on Monday, May 1977. Present: Miss Aleda Swanson, Dassel Mrs. Karen Osterberg, Watkins Mrs. Joan Reckdahl, Grove City Rev. Duane Grage, Litchfield Mr. Leif Fostervold, Spicer Mr. Clarence Lund, Lake Lillian Mrs. Alyce Gandrud, Sunburg Mr. LeRoy Sanders, Willmar firs. Marcia Kleberg, Willmar Mrs. Jeanette Buchanan, Willmar Mr. Ralph Bergstrom, Hutchinson Mr. Howard Christensen, Hutchinson Mr. Howard Hoese, Glencoe Mr. Burton Sundberg, Director, C_RRL Mrs. Kathy Matson, Asst. Dir., CRRL Absent: Mrs. Bea Thompson, Litchfield Mr. Orlynn Mankell, New London Mrs. Loretta Hochsprung, Brownton Mrs. Kathy McGraw, Hutchinson Mr. Floyd Sneer, Winsted Representing Meeker County of Meeker County is Meeker County Is Litchfield is Kandiyohi County " Kandiyohi County Kandiyohi County " Willmar " Willmar " 'Willmar " Hutchinson " McLeod County Glencoe Representing Litchfield " Kandiyohi County to McLeod County to Hutchinson if McLeod County Due to the absence of President Bea Thompson, vice-president Aleda Swanson called the meeting to order. Mr. Chr:_zce,nsen moved, second by Mr. Sanders, that the minutes be approved. Carried. Mr. Ho -sr :.loved, second by Mr. Bergstrom, that the treasurer's report be accepted and filed. Carried. The auditor's report was distributed and adopted. Librarian's monthly reper-s were given. Comment was made on the bookmobile going around Green Lake'lmaking -aquest stops this summer. Bookmobile #2 will also be used for storyhours in'fou.: :.aces in Kandiyohi County one day a week for four weeks this summer. A pla-que has been .received from the Glacial Ridge Vocational Center in appre- ciation for C'.RL's par -__-citation in their program this past school year. A workshop for 27 staff members off: '^ow to mend books will be held May 10. State hospital and college librarians will also attend. Bills were presented for payment. Mr. Fostervold moved, second by Mrs. Reckdahl, that they be paid. Carr:_ed. Library Building i;pdates: Rev. Grage indicated that the hearing on the use of revenue- sharing funds for the Litchfield Library will be coming up next week. Mr. Sundberg showed the proposed plans for the Litchfield Library. Mr. Bergstrom reported that the papers have been sent to the Department of the Interior in Washington D.C. for final approval on the Hutchinson Library becoming a national historical building.. He indicated they should know by June if it is approved. If so, there will be matching funds up to approximately 50% for improvements, etc. 1978 Budget: As of ­this date, the state action on funding for libraries was still in question as to amounts, etc. Therefore, the State Aid and Federal Aid under the Income section is an estimated figure. The entire budget was discussed with rates of increases in the various categories noted. There was one change under Salaries (footnote #2) -- r I all students will start at $2.30 per hour but increase 10� per hour per year worked. Mr. Bergstrom moved, second by Mrs. Reckdahl, that the 1978 budget be adopted. Carried. (Copy attached to these minutes.) COMMUNICATIONS: • The Public Library Newsletter was passed around. Mr. Sundberg has been appointed to a Community Education Advisory Committee in Willmar. The next library director's meeting will be held in July at Grand Portage. Mr. Sundberg reported that he will not be attending the seminar in Los Angeles as he was notified by ALA that a similar workshop will be held in Chicago November 3-5. UNFINISHED BUSINESS: All changes are to the original Bylaws effective January 1, 1972: a. Bylaws Revision: Moved by Jeanette Buchanan, second by Mr. Hoese, that on page 2 of bylaws, Line 2 after "necessary funds" should read: "Require governing units to provide and maintain adequate buildings and grounds." Carried. Moved by Mrs. Buchanan, second by Mr. Hoese, that on page 2, "limitations,": "No member of the board or immediate relative of a board member or of the library director shall be considered for full-time staff employment." Carried. Motion made by Mrs. Buchanan, second by Mrs. P.eckdahl, that the following be added to the Bylaws: "In the event of unexcused absence of any trustee for three (3) consecutive meetings of the Board, the Board shall declare his/her position vacant." Carried. b. The Spring Regional Meeting will be held at 6:00 p.m. on Wednesday, May 11, in Litchfield. NEW BUSINESS: Consideration of location of a new branch in McLeod County: Material was handed out regarding statistics on the four towns under consideration. This will be placed on the June agenda for further consideration. I Mileage reports were completed. Meeting adjourned, Respectfully submitted, Jeanette Buc`anan; Secretary w May 1977 Cash Balance Receipts: State/Fed Aid Kandiyohi' County Meeker County McLeod County Willmar Litchfield Hutchinson Glencoe Petty Cash Gifts Other From 1976 Budget TOTAL RECEIPTS CROW RIVER REGIONAL LIBRARY TP2,A.SURER®S REPORT Howard Hoese, Treasurer BUDGET MONTH $ 90,000.00 48,425.64 33,550.87 36,783.98 39,621.00 20,563.45 29,379.42 139455.64 9,000.00 -0- 1,000.00 26,783.75 $3509563.75 %1:0 AN") DOPA^PV11T L I EP. ArY PV�VYIAL SE^VIC-ES SALARIES HOSrITAL MED. INSURANCE PEP.A & SOCIAL SECURITY `,ATZRIALS 900::S: ADULT BOO:CS: CHILDREN PERIODICALS PAMPH LLTS AUDIO VISUAL PAINTINGS BIDDING HICROFORMS MhIN7Et:ANCE CUSTODIAL SUPPLIES & SERV. TELEPHONE TrLF.TY PE B0=1',03ILE OPERATION (INCL.INS.) OTHER SUPFLIES PRINTING & PROMOTION POSTAGE __-_- MILEAGE & MEETINGS ` ME, :BCRSH I PS INSUFL NC£ EQUII't!ENNT REX i'AL PROFESSIONAL SERVICES EOOKKEEPING SERVICES _ - MISC. RESERVE CAPITAL OUTLAY EQUIPMEiT B001`�"OBILE AMORTIZATION FUND BR&NC11 LIB.AMORTIZATION FUND $ (322.26) 21, 793:00 --0- 802.36 -0- 738.32 $ 23,333.68 YEAR TO DATE $ 794.00 54,4o6.00 24,212.82 11,183.62 -0- 19,810.50 10,281.73 14,689972 6,727.82 5,651.75 100.00 2,082.68 $ 1499146.64 23,011.42 149,940,64 APPF'OF'RIATICNS AND EXPENOITU."E REPORT - MONTH OF MAY 77 APPROPPIATIONS , .ISTD EXPEND ITU^ES -YTD UPEND ITUP.ES % SPENT_.U?4:Y.Pt+DED E1,L_ 1951COO.03 .._ 1r,nIA.54 83,89?.?4 43.C% 111,1C7.?r. 7,3CO.CC 7 5 A . P 7 3,648.^3 50.6`, %r,,1.G7 17 C0043C 1,5A2.74 7,739.71 (15.58� -- 50,CCO.00 3,5RO.18 18,633.50 37.3% 31,36A.50 15,CCO.00 1,245.19 6,A58.58 II4.4r 8,341.4? 4,500.CC 177.37._......._.._..1,946.73.. 43.3O'...___ -2,553.77 ., +• 5bC.0C ._.._.. 1.50 139.51 27.91, °•�•,,^...'1 6,CCJ.CO 377.96 4,;43.5? 69.1 1,`::r.4R 26.70 .. _._....... _.. . i.c .83.... _ 42.7' .. ?31.17 ' BOC.00 205.11 �+0��.^1 5Cow 31*1 3Cc.00 306.cc i P00.00 O.CO 447.50 55.0% 2,CCC.00 151.39 851.74 42.6% 1, 1i+R.71 + _.1,8OC.00 _-_ •_--. 146.55 _----._ 738.40 41.05 - --- 1,CC1.r:: 7100C.00 394.77 3,708.77 45.pM 3,7c)1.23 _._.. __...R, �CC.bC•-------._Fv^^6.53.------N._.3,�87.^4 ._..._.t.'F:.^' ----. h,51."•.Gr, 7CC.`-CC 0.00 75r.Fc 36.7% 4L•;i.?c 7,863.75 723.83 1,274.84 44.5% 1,588.91 i __-•- _ 3,50C.00 .105.24-- ---1,094.64 __31.3% �__2,4u5.36 J 4cc.cc 250.CO 75C.Co 62.5% 1�-o.6c 3,CC0.CO 'C.CO 3,87.'1.72 ',?7.7% E7?.7?�: 5,CC^.60 51?.Ci._ ____.3,57:.36_ -71.hf _-__-_1,47^.64_, 6CC.0C 6cc.^,^. 6C1,.C3 1Ccx-. 6.00 1,5CC.00 175.CO 625.00 41.7% 875.CG 5,900.00 910.89 3,773.64 55.5% 7,62(,.3(, r,CC0.00 ___q _ _.._--'6.00..________ _ .-0.00- _ __- O.CM .-__ _.. 6,CCO.CO 700.00 b.CD b.b0 b.�t fC C.Co L Lifk^AZY---199,174.29 - Investments redeemed Investments purchased Ending cash balance $26,100.00 22,531.32 (2,338.59) Savings Pass Book $58,384-75 as of May 319 1977 $1279032.00 127,871.77 (2,333.59)