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cp07-26-1977 cHUTCHINSON CITY CALENDAR WEEK OF _Wx 24 TO Ti,T X 'An 1977 WEDNESDAY SUNDAY THURSDAY 8:00 A.M. - Meeting of Depart- ment Heads with City Council MONDAY Noon - Safety Council Meeting at Velvet Coach TUESDAY - Opening of Bids for Brick House at West River Park 4:00 P.M. - Opening of Bids 7:30 P.M. - Council Meeting for Group Insur- ance'for City Employees FRIDAY SATURDAY ADMINISTRATIVE U P DATE JULY 26, 1977 CITY OF HUTCHINSON ISSUE NO. 10 STATE RAISES MOTOR VEHICLE LICENSE FEES The State of Minnesota has raised the motor vehicle license fees from $1.00 to $1.50 effec- tive August 1, 1977. During June of 1977 we issued 1,186 licenses. Assuming this will con- tinue in August and the months ahead, we can expect an additional $500 to $600 in revenue per month. ADDITIONAL EMPLOYEE TO FILL VACANCY At Thursday morning's meeting between City Council and clerical personnel there was a con- sensus that more full-time help was needed downstairs. Over the past three months we have operated with one gal short, as we did not fill the vacancy of Lillian Michaels when she transferred to become water billing clerk. Immediately following the Thursday morning meeting, I met with the Council members that were in attendance. As a result, I will proceed to fill the vacancy. Joleen Runke, Deputy City Clerk, has requested to be moved from the front counter area to a desk in the main office room. She will continue to work on insurance, special assessment searches, payroll, balancing our daily receipts, and provide some support to the front coun- ter along with Marilyn Swanson. As a result, the new gal will be hired for the responsibility of receptionist/cashier, and at a significantly smaller grade and step classification than Joleen. KEN MERRILL STARTED THIS MONDAY On Monday I took Ken Merrill around and introduced him to almost every department head and many employees. We also visited several of the City facilities outside of City Hall, in- cluding the people at Utilities. Ken's office is adjacent to our copier. I am explaining as many things as time allows. Roberta Tabberson, Finance Clerk, will pro- vide further assistance when she returns from vacation this Thursday. MEETING WITH LOGIS AT CRYSTAL, MINNESOTA Ken Merrill, City Accountant/Controller, and I will be attending the LOGIS Board of Direc- tors meeting this Wednesday. At that time the Board of Directors will be voting on Hutch- inson's request for membership. Administrative Update July 26, 1977 Page 2 BUDGET WORKSHEETS DISTRIBUTED Budget worksheets have been prepared and distributed to department heads. A cover letter, as attached, requests that the worksheets be completed by Wednesday, August 3rd. KEEPING A LOG ON REFUSE COMPLAINTS Starting June 29 we have kept a log on refuse complaints. We have received 30 complaints so far. I have requested a meeting with Jim Junker to discuss the problem, largely that of missed pick-ups. EMPLOYEE GROUP INSURANCE Five bids were received Monday afternoon for employee group insurance (see Preliminary Comparison attached). Because of the difficulty in comparing benefits vs. "premium", it is requested that we be given until Thursday to compare the bids. We should schedule a special City Council meeting for Thursday afternoon, July 28, at 4:00 P.M., as our insurance expires July 31, 1977. M E M O R A N D U M DATE: _ July_ls,^19L7 - - - - - - TO: -All Departments -------__---.------------ FROM- - Gary D. Plotz Administrative Assistant - - - - - - - - - - - SUBJECT: -Budget Preparation_----__ - - - - - - - - - - - - - ----- Attached are budget worksheets that I ask -to be completed by Wednesday, August 3 (about 2-1/2 weeks). I request that you meet with employees within your respective departments between now and August 3 so that they have input into your budget request. Please include our new City Accountant, Ken Merrill, and myself at the meet- ing with your employees. In regard to personnel, any additional request should be justified within a special memorandum that can be presented to the City Council. Likewise, any large machinery or vehicle requests should be justified within a special memorandum that can be presented to the City Council. Please remember that the City is operating under a levy limitation, as State law mandates a percent increase not to exceed more than 6%. A recent population adjustment will provide some flexibility in this percent; however, please do not count on this. PRELIMINARY COMPARISON OF BIDS EMPLOYEE GROUP INSURANCE July 26, 1977 ADDITIONAL Blue Cross/Blue Shield Health: Plan I Plan II Plan III -A Plan III -B AD&D .09/$1,000 Life (Minnesota Mutual) .40/$1,000 - No Long Term Disability Delta Dental Dental (Not tied in to Blue Cross/Blue Shield; could be associated with other plan) • *If considered with Blue (Toss/Blue Shield 20.24 20.52 19.44 19.73 8.40 39.32 39.94 35.62 36.23 TOTAL FAMILY $50.31 62.05* 16.21* 78.36 73.30 20.44 93.74 59.56 60.46 55.06 55.96 23.40 $78.46-83.36* FOR INSURANCE COMPANY SINGLE DEPENDENT Mutual of Omaha Health $16.19 $34.12 AD&D .04/$1,000 Life .70/$1,000 - No Long Term Disability - No Dental Equitable Life Assurance Health 20.80 41.25 AD&D .04/$1,000 Life .62/$1,000 Long Term Disability .33/$100 Dental 5.89 10.32 *Required to take as package, health premium includes $1,000 maternity. *$25 deductible Crown Life Health 23.08 47.22 AD&D .06/$1,000 Life .51/$1,000 Long Term Disability .91/$100 Dental 5.90 14.54 Blue Cross/Blue Shield Health: Plan I Plan II Plan III -A Plan III -B AD&D .09/$1,000 Life (Minnesota Mutual) .40/$1,000 - No Long Term Disability Delta Dental Dental (Not tied in to Blue Cross/Blue Shield; could be associated with other plan) • *If considered with Blue (Toss/Blue Shield 20.24 20.52 19.44 19.73 8.40 39.32 39.94 35.62 36.23 TOTAL FAMILY $50.31 62.05* 16.21* 78.36 73.30 20.44 93.74 59.56 60.46 55.06 55.96 23.40 $78.46-83.36* AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 26, 1977 1. Call meeting to order - 7:30 P.M. 2. Invocation - Reverend E. David Natwick 3. Consideration of Minutes of Regular Meeting of July 12, 1977 and Special Meeting of July 12, 1977 4. Public Hearing None 5. Communications, Requests, and Petitions None 6. Resolutions and Ordinances (a) Resolution No. 5987 - Transferring $10,000 from Liquor Store to General Fund Action - Motion to reject - Motion to waive reading and adopt (b) Ordinance No. 19/77 - Ordinance Amending Section 302:00 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Fire Zones and Burn- ing Regulations Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 540 (c) Ordinance No. 20/77 -(Ordinance Prohibiting the Consumption of Non - Intoxicating Malt Liquor and/or Alcoholic Beverages in City Parks after 10:00,P.M.) Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 541 (d) Resolution No. 5988 - Commending Laurel Olson Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions (a) Minutes of Burns Manor Municipal Nursing Home dated June 23, 1977 Action - Order by Mayor received for filing Council Agenda July 26, 1977 (b) Minutes of Hutchinson Planning Com±ission Special Meeting dated June 6, 1977, June 21, 1977 and Special Meeting July 6, 1977 Action - Order by Mayor received for filing (c) Minutes of Hutchinson Community Hospital dated May 17, 1977, Special Meeting May 24, 1977, and June 21, 1977 Action - Order by Mayor received for filing 8. Unfinished Business (a) Consideration of Parking Meter Study Action - (b) Consideration of Request for Rezoning from R-2 to C-4 the 40 Acre Property across from Plaza 15 Shopping Center with Favorable Recommen- dation of Planning Commission (DEFERRED JULY 12, 1977) Action - Motion to reject - Motion to waive first reading of Ordi- nance No. 18/77 and set second reading for August 9, 1977 (c) Consideration of Proposed Changes in School Signs around Elementary School Action - Motion to reject - Motion to approve changes (d) Consideration of Bids for Interest on "1977 Bonds", Closing, and Pledged Securities Action - Motion to reject - Motion to waive reading and adopt Resolution No. 5989 (e) Consideration of Liquor Liability Insurance Survey Action - 9. New Business (a) Consideration of Amending Dog Ordinance ' Action - Motion to reject - Motion to waive first reading of Ordinance and set second reading for August 9, 1977 (b) Consideration of State Aid for Airport Maintenance and Operation with Favorable Recommendation of Airport Commission Action - Motion to reject - Motion to approve adoption of Resolution and enter into agreement -2- Council Agenda July 26, 1977 (c) Consideration of City Wells Action - Motion to reject - Motion to authorize well inspection (d) Consideration of Remodeling in Police Department Action - Motion to reject - Motion to approve remodeling (e) Consideration of Request for Conditional Use Permit submitted by J. L. Selle, Continued from June 21, 1977 Public Hearing, with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution granting Conditional Use Permit (f) Consideration of Request for Variance submitted by Hutchinson Chamber of Commerce with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution (g) Consideration of Request for Revised Final Plat - StonerPoint Second Addition with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution (h) Consideration of Request for Conditional Use Permit submitted by Inde- pendent School District No. 423 with Favorable Recommendation of Plan- ning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution granting Conditional Use Permit (i) Consideration of Request for Preliminary and Final Plat for Lund's First Addition submitted by Orville Lund et al with Favorable Recommen- dation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution 10. Miscellaneous (a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations, and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment M-2 AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 26, 1977 3. Minutes of Special Meeting dated July 25, 1977 Action - Motion to approve - Motion to approve as amended 6. Resolutions and Ordinances (e) Resolution No. 5990 - Resolution Authorizing Step -Grade Classification Change Action - Motion to reject - Motion to approve salary adjustments (f) Resolution No. 5991 - Resolution Accepting Bid, 1977 Improvements, Project 77-35 Action - Motion to reject - Motion to waive reading and adopt 9. New Business (j) Consideration of Replacement Pumps at Stoney Point Lift Station Action - Motion to reject - Motion to approve replacement (k) Consideration of Request for Application for License to Sell Cigarettes at Retail submitted by McLeod County Agriculture Society Action - Motion to reject - Motion to approve and issue license (1) Consideration of Request for Retail "On -Sale" Non -Intoxicating Malt Liquor License submitted by McLeod County Agriculture Society Action - Motion to reject - Motion to approve and issue license MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 12, 1977 _ Mayor Black called the special meeting to order at 2:00 P.M. Those in atten- dance were Aldermen Westlund and K. Peterson in addition'to the Mayor. Absent were: Aldermen Haag and B. Peterson. Also present were Administrative Assis- tant Plotz and City Engineer/Public Works Director Priebe. Publication No. 1952, Invitation for Bids, City of Hutchinson, Project No. 77-35, was read by Mayor Black. The following bids -were then opened and read: Juul Contracting Co, Hutchinson $29,922.50 Kuemper & Gaub, Bird Island $33,780.00 After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to refer the bids for sanitary sewer and lift station improvements to the City Engineer/Public Works Director for review and recommendation. Motion carried unanimously. Mayor Black questioned the Mr. Priebe as to how the project would be financed, to which he replied that the expenses would be covered by the Capital Improve- ment Sewer/Water Fund. The special meeting was adjourned at 2:05 P.M. on motion by Alderman Westlund, seconded by Alderman K. Peterson. Motion carried unanimously. C�# MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 12, 1977 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M. with the following members present: Aldermen Westlund, B. Peterson, Haag, and K. Peterson in addition to Mayor Black. Absent: None. Also present were: Adminis- trative Assistant Plotz, City Engineer/Public Works Director Priebe, Com- munity Development Director Pauley, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend E. David Natwick of the Christ the King Lutheran Church. 3. MINUTES On motion by Alderman Haag, seconded by Alderman Westlund, the minutes of the Regular Meeting of June 28, 1977 were approved unanimously. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST TO USE LIBRARY SQUARE ON SEPTEMBER 16 AND 17, 1977 FOR THIRD ANNUAL ARTS AND CRAFTS FESTIVAL After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to approve the request to use Library Square on September 16 and 17,,1977 for an Arts and Crafts Festival, contingent upon other provisions being made in the event of rain. Motion carried unanimously. (b) CONSIDERATION OF RECOMMENDATION TO PERMANENTLY APPOINT JODELL ANDERBERG After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to approve the permanent appointment of Jodell Anderberg with the recommendation of Chief of Police O'Borsky. Motion carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 16/77 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP (H. H.,LEPEL) Council Minutes July 12, 1977 After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Westlund, to waive second reading and adopt Ordinance No. 537 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations in the City of Hutchinson and the Official Zoning Map (H. H. Lepel). Motion carried unanimously. (b) RESOLUTION NO. 5982 - RESOLUTION AUTHORIZING THE SIX EAST COMMUNITY ACTION AGENCY TO APPLY FOR LOCAL SHARE OF MHFA GRANT MONEY After discussion, it was moved by Alderman Westlund, seconded by Alder- man B. Peterson, to waive reading and adopt Resolution No. 5982 entitled Resolution Authorizing the Six East Community Action Agency to Apply for Local Share of MHFA Grant Money. Motion carried unanimously. (c) ORDINANCE NO. 17/77 - ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND OFFICIAL ZONING MAP TO ALLOW VARIANCES FOR SIGNS After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to waive second reading and adopt Ordinance No. 538 en- titled Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations in the City of Hutchinson and Official Zoning Map to Allow Variances for Signs. Motion carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MINUTES OF HUTCHINSON PLANNING COMMISSION DATED MAY 17, 1977 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (b) MINUTES OF HUTCHINSON COMMUNITY CENTER BOARD DATED JUNE 15, 1977 Alderman Westlund reported that the concrete floor in the Civic Arena has been completed and the bleachers are being moved into the Arena. Administrative Assistant Plotz commented that the final contract with the School District for use of the Civic Arena has not yet been drawn up, but it is anticipated to be completed within the next week. At that time, City Attorney Schantzen will review it. (c) BUILDING OFFICIAL'S MONTHLY REPORT - JUNE 1977 There being no discussion, the report was ordered by the Mayor to be received for filing. (d) MONTHLY FINANCIAL REPORT - JUNE 1977 There being no discussion, the report was ordered by the Mayor to be received for filing. -2- Council Minutes July 12, 1977 8. UNFINISHED BUSINESS - 8:00 P.M. (a) CONSIDERATION OF DISCUSSION WITH WILLIAM PAULSON FROM WM.-JAMES AUTO, INC. (FORMERLY MOEHRING MOTORS) REGARDING SPECIAL PERMIT TO USE BOULE- VARD Mayor Black deferred the above-mentioned topic and asked to meet with Mr. William Paulson on a more informal basis to discuss the use of the City boulevard for parking cars. 9. NEW BUSINESS (a) CONSIDERATION OF PROPOSED CHANGES IN SCHOOL SIGNS AROUND ELEMENTARY SCHOOL Chief of Police O'Borsky and Brian Buchmayer, Business Manager of School District No. 423, appeared before the Council and presented a report on the traffic problems around the Elementary School and reasons for changing the school signs in this area. They also gave several recommendations to rectify the situation. Chief O'Borsky estimated that the cost of executing the proposed changes would be less than $500, and he and Mr. Buchmayer will bring a recommen- dation back to the Council after they have secured a'firm figure of the actual costs. (b) CONSIDERATION OF DOWNTOWN STUDY: 1. PRESENTATION OF DOWNTOWN STUDY WITH RECOMMENDATION BY DOWNTOWN STUDY COMMITTEE TO ACCEPT Chairman Howard (Skip) Quade represented the Downtown Study Com- mittee. He recommended the Council accept the Downtown Study and establish a date for a public hearing. He then called upon Jo Wil- mert, from the Downtown Council, who presented a petition of 62 names in support of the Downtown Study. It was moved by Alderman Westlund, seconded by Alderman Haag, to accept the Downtown Study with the recommendation of the Downtown Study Committee and the petitions. Motion carried unanimously. Mayor Black called upon Clarence Simonowicz to explain what is being accepted at this meeting. Mr. Simonowicz recommended that a date for a public hearing be set so that the public could attend and voice an opinion on the Downtown Study. It was moved by Alderman Westlund, seconded by Alderman B. Peterson, to set a public hearing on the Downtown Study for August 17, 1977, 7:30 P.M. in the Auditorium of the Elementary School. Motion car- ried unanimously. -3- Council Minutes July 12, 1977 Mayor Black opened the meeting to the public, and the following made comments about the Downtown Study: James DeMeyer - Referred to proposed moratorium and com- 364 Larson mented that he is opposed to it. He can- not see a reason for one, and if it is adopted, the moratorium should be for all areas and not just for certain situations to be fair. Commented that the City of Hutchinson was built to serve a wide range of people, and expansion has taken place over the years. Some of the downtown merchants would like to grow again. This Study can use growth downtown and elsewhere in the City as well, as there is a balance of need. Although Mr. DeMeyer favors the Downtown Study, he does not feel the people would favor a moratorium. Richard Peterson - Referred to Item 9-d on agenda regarding (Representing 40 acre property across from Shopping Cen- Orville Lund) ter and asked for discussion on the mora- torium. Sees moratorium as a means of get- ting the Downtown Study program together and resisting competition by using Zoning as a regulation of competition. Milton Lueneburg - Thinks the Downtown concept is fantastic 550 Third Ave. S.W. and supports the moratorium to allow time for an in-depth study. Richard Schmidtbauer - Referred to the Plaza 15 Shopping Center Century Avenue when it was built and the opposition and ' skepticism it received then. He owned property where shopping center is now. He views the proposed shopping center as a real asset to Hutchinson and would not favor a moratorium. Howard (Skip) Quade - Commented that the Downtown Study Com - Sioux Hills mittee is not asking for a moratorium of an extended length but only for a 6 -month period to explore the possibilities and give it study and evaluation. Opportunity should be given to the plan to see that it will be successful. The City warrants such a moratorium after all the expense of hir- ing a consultant to do the study. -4- Council Minutes July 12, 1977 LeRoy Christensen - Mentioned that Great Plains bought 8-1/2 Route 1 acres from him in January. Can't see any reason for waiting six -months to get per- mission to purchase property. John Korngiebel - Commented on zoning being for the com- Sioux Hills munity and not for one or two individuals. A moratorium should include everything. Robert Stearns - Commented that this plan was not to put 375 First Ave. N.W. "one against another". Money has been spent to make this study, and others, and he supports the moratorium so that the Planning Commission and City Council can review the study and make judgments and assess the situation. The moratorium should be for a short period of time. Made reference to situation in Duluth and Superior where the downtown suffered as a result of outer area businesses. Conse- quently, these two towns put a summer mora- torium on the development of fringe areas. Kenneth Born - Concerned about 6 -month moratorium as it (Property Owner imposes problems on private citizens in in Hutchinson) dollar values. The downtown area should have a program to help them, but the peo- ple on the fringe area should also be able to develop without a moratorium. It would be detrimental to the property owners. 2. RECOMMENDATION BY DOWNTOWN STUDY COMMITTEE TO DECLARE A 6 -MONTH MDRATORIUM ON ANY NEW MAJOR RETAIL DEVELOPMENT Alderman Westlund asked City Attorney Schantzen for his comments on a moratorium. Mr. Schantzen was skeptical if the City could declare a 6 -month moratorium on any major retail development. There are many questions that would have to be answered before he could determine an answer. Whatever is done would have to apply to all areas of the City and not to one or two locations or areas. Alderman K. Peterson expressed her concern about setting a moratorium at this time when there is a request from a private enterprise to establish a new business. She could not go along with a moratorium. Alderman Westlund commented on the time and study that has gone into this proposal and the enthusiasm that has been shown by the people for it. He felt the Council would not be giving the Study much sup- port if they did not show interest for the Study. He suggested -5- Council Minutes July 12, 1977 having a two-week moratorium and seek legal counsel. He would pre- fer to see development in the downtown area rather than the out- skirts of the city. Mayor Black responded that he is not in favor of a moratorium, al- though he is in support of the program that is proposed in the Down- town Study. There is no assurance that either of the propositions will be carried out. There has been very little response from the public up to this time, but all was favorable. He doesn't know why both concepts can't work, and he sees no reason for a moratorium. The motion was made by Alderman Westlund, seconded by Alderman Haag, to put a two-week moratorium only on major retail development in Hutchinson and secure legal advice from City Attorney. Aldermen Haag and Westlund voted yes; Aldermen B. Peterson and K. Peterson and Mayor Black voted no. Motion was defeated. Mayor Black declared a five-minute recess. (c) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY HUTCHIN- SON WAREHOUSE GROCERY WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Engineer/Public Works Director Priebe reported that a Conditional Use Permit is required by the Flood Plain Ordinance to bury tanks in this area. It was moved by Alderman Westlund, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5986 entitled A Resolution Granting Con- ditional Use Permit Under Sect -on 5.01 of the 1975 Zoning Ordinance to Allow for Placement of Gasoline Storage Tanks in the Flood Fringe Area. Motion carried unanimously. (d) CONSIDERATION OF REQUEST FOR REZONING FROM R-2 TO C-4 THE 40 ACRE PROPERTY ACROSS FROM PLAZA 15 SHOPPING CENTER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Mayor Black reported that consideration of the rezoning for the 40 acre property across from Plaza 15 Shopping Center would be deferred to the next Council meeting inasmuch as a legal technicality had been overlooked by the Planning Commission. They had neglected to submit a written re- port of their recommendation within the 30 days since action was taken. It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to defer the above referenced item until the next Council meeting. Motion carried unanimously. (e) CONSIDERATION TO AMEND SECTION 302 - FIRE ZONE AND BURNING REGULATIONS Building Inspector Willard reported that in order to allow the McLeod County Family Care Center to construct a Type V 1 Hour wood frame -6- Council Minutes July 12, 1977 addition on Lots 9 & 10, Block 42, N 1/2 City of Hutchinson, the Fire Zone and Burning Regulations Section in the Ordinance would have to be amended to exclude this property. Fire Chief Smith is in agreement that above stated addition would cause no hazardous problems. After discussion, it was moved by Alderman Westlund, seconded by Alder- man K. Peterson, to approve the amendment of Section 302 - Fire Zone and Burning Regulations and waive first reading and set second reading for July 26, 1977. Motion carried unanimously. (f) CONSIDERATION OF EMPLOYMENT OF DAVID KRAUSE AS LIQUOR STORE MANAGER EFFECTIVE AUGUST 1, 1977 Alderman Westlund moved that David Krause be employed as Liquor Store Manager, effective August 1, 1977. Seconded by Alderman K. Peterson, the motion carried unanimously. (g) CONSIDERATION OF EMPLOYMENT OF KENNETH MERRILL AS CITY ACCOUNTANT/ CONTROLLER EFFECTIVE JULY 25, 1977 After discussion, it was moved by Alderman Westlund, seconded by Alder- man B. Peterson, to approve the employment of Kenneth Merrill as City Accountant/Controller, effective July 25, 1977. Motion carried unani- mously. (h) CONSIDERATION OF LOT 10, BLOCK 11, BONNIWELL'S SECOND ADDITION This particular property is very unkempt, and some action needs to be taken to force the owner to clean it up. City Attorney Schantzen sug- gested bringing a misdemeanor of criminal offense against the owner and hold a fine against him until the area is cleared. After discussion, it was moved by Alderman'Haag, seconded by Alderman Westlund, to authorize City Attorney Schantzen to proceed with above stated action. Motion carried unanimously. (i) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Mayor Black read a copy of the letter which had been mailed to delinquent account holders and asked if there was anyone present wishing to be heard. It was moved by Alderman Westlund, seconded by Alderman B. Peterson, to discontinue service for the following accounts. Motion carried unani- mously. 3-1250-1-00 4-0850-5-00 8-0370-1-00 12-1450-1-00 It was moved by Alderman Haag, seconded by Alderman B. Peterson, to discontinue service as of July 16, 1977 if the promised payment was -7- Council Minutes July 12, 1977 not received on July 15, 1977 for account No. 11-0250-0-00. Motion carried unanimously. (j) CONSIDERATION OF INCREASING RATES FOR REFUSE SERVICE Administrative Assistant Plotz commented that it will be necessary to increase the rates for refuse service in accordance with the new con- tract that was recently signed with Junker Sanitation Service, Inc. He further pointed out that there are 87 senior citizens who have ap- plied for reduced rates and are presently paying $1.00 per month, with the City paying the difference of $2.25 per month. He wondered if this rate should be adjusted along with the other rate. After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, that the City continue to subsidize monies above the $1.00 per month rate charged senior citizens who qualify for subsidized bill- ing for refuse service. Motion carried unanimously. It was moved by Alderman R. Peterson, seconded by Alderman B. Peterson, to waive reading and adopt Resolution No. 5982 entitled Resolution In- creasing Rates for Refuse Service. Motion carried unanimously. (k) CONSIDERATION OF APPROVAL TO MOVE ACCESSORY BUILDING SUBMITTED BY RICHARD LARSON After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Westlund, to approve the request of Richard Larson to move an accessory building from his property that is part of Lot 92, Southwest part of City to property near Highway 7 East. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported that budget preparation will begin shortly and worksheets will be sent to the department heads. Mr. Plotz informed the Council that the State Demographer had reversed an earlier decision regarding the City of Hutchinson's estimated popu- lation figure of 9,546. He and Clarence Simonowicz of CRS & Associates will be meeting with Hazel Reinhardt on Wednesday morning, July 13, 1977 to further discuss acceptance of the above stated figure. The four approved depositories for the City of Hutchinson have been con- tacted regarding investing monies received from the recent $780,000 bond issue. City Attorney Schantzen is working with Mr. Plotz on this matter, and it is anticipated that the closing will be completed later this week. The State Municipal Board has scheduled an annexation hearing on the Munsell property for August 4, 1977, 9:30 A.M., at City Hall. Council Minutes July 12, 1977 The City of Hutchinson has requested a multi -project CETA Grant. The initial contract is in the amount of $14,495, extending through Novem- ber 18, 1977, and involves five positions. It is expected that a new contract after the November 18 expiration date will be written for the one or two positions that are projected to continue beyond that date. Mr. Plotz reported that he, Bill Rosenow, Philip Graves, and Rufus Alexander have done considerable review on computer services, and it is their recommendation that the City dissolve its present shared ar- rangement. The Utilities Commission will continue with the present system, the Hospital will use Health Central, and the City will leave the billing for sewer, water and refuse service on the present system at the Utilities but take other services to the LOGIS System. All three entities will experience savings as a result. After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, to waive reading and adopt Resolution No. 5984 entitled Reso- lution to Dissolve Present Shared Arrangement for Computer Services. Motion carried unanimously. It was moved by Alderman Westlund, seconded by Alderman B. Peterson, to waive reading and adopt Resolution No. 5985 entitled Resolution Author- izing the Mayor and City Administrator to Accept Local Government Infor- mation Systems (LOGIS) Joint and.Cooperative Agreement and Appointing the City Administrator as Director and the Accountant/Controller as Alternate Director, with the following contingencies: "AND BE IT FURTHER RESOLVED, that participation by Hutchinson in LOGIS shall be contingent upon receiving a grant of monies from or through the State of Minnesota covering the first 12 -months administrative expenses, and also, contin- gent upon receiving a grant from or through the State of Minnesota cover- ing the first 24 -months of long distance telephone expenses." Motion carried unanimously. (b) COMMUNICATIONS FROM LOR BLACK Mayor Black commented on a letter received from City Attorney Schantzen and Chief of Police O'Borsky regarding parties held in the parks late at night. It was their recommendation to adopt an Ordinance that prohibits non -intoxicating malt liquor to be consumed in any of the parks after 10:00 P.M. After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, to waive the first reading of Ordinance No. 20/77 and set the second reading for July 26, 1977. Motion carried unanimously. (c) COMMUNICATIONS FROM CITY ENGINEER/PUBLIC WORKS DIRECTOR City Engineer/Public Works Director Priebe commented on the memorandum he had sent the Mayor and City Council regarding the removal of Elm trees -9- Council Minutes July 12, 1977 on City property which are too large for City equipment. Assistance is, therefore, required from private contractors. It is Mr. Priebe's estimate that a maximum of 100 hours would be required, and he recom- mends Hutchinson Landscaping for work on the street right-of-way and Del Weis for assistance in City parks and cemetery property. After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to accept the recommendation of City Engineer/Public Works Director Priebe as stated above and authorize the request. Motion car- ried unanimously. Mr. Priebe reported that there has been a problem of individuals sell- ing produce on City property. Mayor Black responded that there is an ordinance against such selling. The City's storm and sanitary sewer lines need to be cleaned so Mr. Priebe requested authorization to have an outside firm come in and do this work. The cost would be approximately $3,500, and money is in the budget to cover the expense. After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to approve the request and authorize City Engineer/Public Works Director Priebe to hire someone to clean the City's storm and sanitary sewer lines for an approximate cost of $3,500. Motion carried unanimously. Mr. Doug Hedin has been working with Mr. Priebe in rewriting the two- way radio specifications, and they are ready for bids. They have been written so that all interested companies can submit proposals. After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, to approve the specifications and authorize advertising for bids to be received Friday, August 5, 1977, 4:00 P.M., at City Hall. Motion carried unanimously. City Engineer/Public Works Director Priebe recommended the awarding of contract to Juul Contracting Co., Hutchinson, in the amount of $29,922.50 for the sanitary sewer and lift station improvements, Project 77-35 let- ting which was bid this afternoon, July 12, 1977. After discussion, it was moved by Alderman K. Peterson, seconded by Alderman B. Peterson, to award the bid to Juul Contracting Co., Hutchin- son, in the amount of $29,922.50 for Project 77-35 upon recommendation of City Engineer. Motion carried unanimously. Mr. Priebe indicated that there have been some problems with large water bills resulting from estimated water meter readings over a period of time. He wondered what steps should be taken in this situation. -10- Council Minutes July 12, 1977 After discussion, it was moved by Alderman Haag, seconded by Alderman R. Peterson, to extend the billing period for three additional months to enable those with large water bills to pay the amount due. Motion carried unanimously. There are classes being conducted at the Hutchinson Area Vocational Technical Institute that employees from the Water and Sewer Department would like to attend, with Council approval. It was moved by Alderman Westlund, seconded by Alderman Haag, to ap- prove attendance of classes at HAVTI. Motion carried unanimously. (d) COMMMCATION FROM ROGER ZIEMER CONCERNING EASEMENT Mr. Roger Ziemer appeared before the Council and protested that he was being forced to give 30 feet of property for an easement to the City. He didn't feel this demand was fair inasmuch as there is no place for a road to go. City Engineer/Public Works Director Priebe showed a drawing of the area and expressed his belief that this land is necessary for the full.develop- ment of the area. Looking to the future, the City does not want the land on the back of the lot to be land -locked if it is ever developed. Mr. Ziemer conceded that he would release the legal papers for the ease- ment and turned them over to City Engineer Priebe. It was moved by Alderman R. Peterson, seconded by Alderman Westlund, to waive second reading and adopt Ordinance No. 531 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations in the City of Hutchinson and the Official Zoning Map (Wallner 6 Ziemer). Motion car- ried unanimously. (e) COMMUNICATION FROM COMMUNITY DEVELOPMENT DIRECTOR Community Development Director Pauley made reference to his memorandum regarding National Endowment for the Arts Grants and pointed out this is a private federal agency. To be accepted is a very high honor, and funds from this grant could help pay for the final planning of the Down- town Study if Hutchinson were one of the chosen applicants. After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, to authorize Clarence Simonowicz, Westly Hendrickson, and Don Pauley to prepare the application for the National Endowment for the Arts Grants. Motion carried unanimously. (f) COMMUNICATION FROM ALDERMAN HAAG Alderman Haag inquired about a report from City Attorney Schantzen and -11- Council Minutes July 12, 1977 City Engineer/Public Works Director Priebe regarding the two warehouses that had been discussed at the June 28, 1977 Council meeting. Mr. Schantzen replied that he had been unable to reach the property owner, but he would keep working on the matter. Alderman Haag commented that some time ago he had requested a report on parking meters. He felt a review should be made of costs and receipts to determine how we stand in this area. The dollar amount of fine money collected is down. Mayor Black then requested that this item be placed on the Council agenda for the next meeting. Mr. Haag posed a question on rusty street signs located in various areas of the city. Assistant Public Works Director Roberts reported that his department is in the process of replacing them, but it will take a while to complete the task. (g) COMMUNICATION FROM ALDERMAN K. PETERSON Alderman K. Peterson inquired about signs for the West River Park Camp- grounds. The State will provide signs along the highway, but signs are needed within the City limits to direct people to the camp site. Since the Gopher Campfire Wildlife Sanctuary is along the same route, perhaps it could be included on the sign. Community Development Director.Pauley presented a proposed layout for a sign. Suggestions were made regarding the wording and size of lettering, and Mr. Pauley intends to meet with the sign maker regarding the sugges- tions. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A motion was made by Alderman Westlund, seconded by Alderman B. Peterson, to approve the verified claims and authorize payment from the appropriate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 10:23 P.M. on motion by Alderman Westlund, seconded by Alderman B. Peterson. Motion carried unanimously. -12- MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL MONDAY, JULY 25, 1977 Alderman K. Peterson called the meeting to order at 4:05 P.M. Those in atten- dance were Aldermen K. Peterson, Westlund, and Haag. Absent: Alderman B. Peter- son and Mayor Black. Also present were Administrative Assistant Plotz and City Attorney Schantzen. Publication No. 1953, Invitation for Proposals Group Insurance for Employees of the City of Hutchinson, was read by Alderman K. Peterson. The following bids were then opened and read: Delta Dental Plan of Minnesota, Minneapolis United of Omaha James W. Anderson Insurance, Litchfield Equitable Life Assurance John Crayford, Agent, Dassel Crown Life Insurance Citizens Insurance Agency, Hutchinson Blue Cross/Blue Shield Madsen Agency Inc., Hutchinson After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to refer the bids for group insurance for City employees to the City Attorney and Administrative Assistant for review and recommendation. Motion carried unanimously. The special meeting was adjourned at 4:30 P.M. on motion by Alderman Westlund, seconded by Alderman K. Peterson. Motion carried unanimously. Olt RESOLUTION N0. 5987 TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $10,000 is hereby transferred by the Liquor Store Fund to the General Fund. Adopted by the City Council this 26th day of July, 1977. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk ORDINANCE N0. 19/77 ORDINANCE AMENDING SECTION 302:00 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED FIRE ZONES AND BURNING REGULATIONS THE CITY OF HUTCHINSON DOES ORDAIN: SECTION 1. Section 302:00 of the 1974 Ordinance Code of the City of Hutchinson, entitled Fire Limits Established, is hereby amended to read as follows: Section 302:00. Fire Limits Established Subd. 2. The territory within the limits of which this ordinance shall apply and be operative is the following portions of this municipality, described as follows: Blocks 41, 31, 32, 42, 50, 43, 49, 44, 48, 47, 45, 46; Lots 1 through 8 in Block 42, Lots 5 and 6 in Block 15, Lots 1 and 2 and the depot property of the Minnesota Western Railway Company lying South of and adjoining Block 21, all of the foregoing lots and blocks being in the Townsite of Hutchinson, North Half according to the map or plat thereof on file and of record in the Office of the Register of Deeds in and for McLeod County, Minnesota. SECTION 2.. Penalty. Any person violating the provisions of this ordinance shall be guilty of a penal offense and upon conviction shall be punished by a fine of not more than three hundred dollars or by imprisonment for not to exceed ninety (90) days, or both. SECTION 3. Effective Date. This Ordinance shall take effect upon its passage and publication. Adopted by the City Council this day of , 1977. ATTEST: Gary D. Plotz City Clerk D. J. Black Mayor G-� ��4�ution of 1�1 04n TO laurel Tun WHEREAS, Lawtet Obon h" betved the U4 weft " a me kx 01 the PURRing Cow g&s ion jot the pa6t two yewu and three ewnth6; WHEREAS, said LauW Mon im .6eitved Jai thWy and dWOentty gcviV 01 &!A tai we and tateat6 toward the en&iehwent o i the City, My THEREFORE, BE IT RESOLVED 8Y THE CITY COIMICIL OF THE CITY OF HI MINSdN, . MINNESOTA: THAT, dup appkeeiation. .c6 hotdW expnw ed to Lawmt 0t6on 10A k" CPU - mentioned 4envice6 and the 94ati tude of HutehWon and the a t%zeM thaWi i6 heuby expo 4ed. Adopted 6y the City Cowwit tf" 26th, day of Jay, 1977. ATTEST: pTotz- lr'li:4 Ir F/ (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE:--_JTaj.U,197J - — — — — — TO: _Mayor and City Council — —_ — — —— _— — — — — —— FROM: —Gary► _P. Administra�i_►e Ag�j�}L�— — — — — — — _ SUBJECT: _Salary Review— — —(RESOLUTION NO. 599 — — — — — — — — — — _. Pursuant to the direction given by Mayor Black and Ralph Westlund, Hazel Sitz and I have met with each department head to discuss this year's salary review. Hazel and I have come to an agreement with each department head on the follow- ing grade and step adjustments which represent one additional step (5%), with the exception of the Water Billing Clerk, Administrative Assistant Secretary, and one Water Department employee. CITY CLERK STEP -GRADE DEPARTMENT FROM TO POLICE III -2 III -4 Marie Thurn III -2 III -3 Londa Brinkman III -1 III -2 Rita Bentz III -1 III -2 Pam Issacson III -1 III -2 Mike Monge III -4 III -5 CITY CLERK Eileen Torry III -4 III -5 Marilyn Swanson III -2 III -4 Joleen Runke III -2 III -3 Lillian Michaels II -2 III -2 / !�. Salary Review July 21, 1977 Page 2 DEPARTMENT RECREATION Jewel Orr PUBLIC WORKS Cal Rice Quentin Larson Dick Nage Gene Iverson Earl Alsleben Curt Paulsen Nancy Schwanke GDP:ms STSP GRADE ?m TO V-4 ws III -6 III -7 II -9 III -8 III -6 I11-7 IV -8 III -9 111-8 III -9 II -2 II -3 RESOLUTION NO. 5990 RESOLUTION AUTHORIZING STEP -GRADE CLASSIFICATION CHANGE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT step -grade classification changes shall be made in accordance with salary adjustments established by the City of Hutchinson. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the aforementioned adjustments are effective July 25, 1977. Adopted by the City Council this 26th day of July, 1977. ATTEST: Gary D. Plotz City Clerk D. J. Black Mayor RESoi,TIog No. 5991 RESOLUTION ACCEPTUIC BID 1977 IlINERTS i PROJECT 77-35 iiMZASw pursuant to an advertisement for bids for the Improveneot of= PROJlACT No. 77-35 by construction oft FROM TO Lift Station for area North of County Road No. 76 and West of T.H. 15 Lift Station and Force Main bids were received, opened and tabulated according to lawn and the follm- ing bids were received complying with the advertisements BIDDER SURETY ANDUNT Ruemper & Gaub," Inc. 10 % Bid Bond $33,780.00 Juul Contracting Co. 10 % Bid Bond $29,922.50 AMD VKHMU, it appears that Juul Contracting Co. Of ji Mai UNUFmat BE IT RESOLVED BY "m CITY COUNCIL O! WIMINSONw NZ WRIMMI 1. The Nayor and Clark are hereby authorized and directed to eater into the attached contract with Juul Contracting Co. Of Hutchinson, Minn In the acme of the City of Mutcblusom for the improvameat 0"18 PR00NCT 80. STREET mm TO 77-35 Lift Station for area North of County Road No. 76 and West of T.H. 15 by construction oft Lift Station and Force Main according to the plans and specifications therefor approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorised and directed to return forth- with to all bidders the deposits made with their bidso except that the deposits of the successful bidder and the next lowest bidder shall be re- tained until a contract has been signed. Adopted by the City Council- this -- 2�._ day of July 1977, ftyuc City Clerk BURNS MANOR MUNICIPAL NURSING HOK:-; - Minutes June 23, 1977 The Board of Directors ;or Burns Manor ManiCpdi imming Home met Thursday, June 23, 197;7, at Burns Manor, 12s00 a., vice presltent ;,ucile Ulrich presiding. All members were present except L. Linder, H. Fruck and Wallace Kurth. Exe- cutive administrator, City of Hutchinson, Gary Plotz was also present. A motion by H. Jones, seconded by R. Westlund and carried, approved the minutes of the previous meeting. A notion by R. Westlund, seconded by E. Miller and carried approved the bills presented, a copy of which is on file with the minutes and made part thereof. A late statement from the Hutchinson Utilities Commission it, the amount of $1516.25 was also allowed for payment. The administrator reported that joint purchasing with the Hutchinson Community Hospital had been initiated= that all details have not been completed but it is loped that it will work out satisfactorily. Softener rental or purchase was tabled since Tri -Canty bid was not received. The water aster will be checked for accuracy. Mrs. Geier advised that the loss of enez" studies revealed loss of heat from windows and doors but not from the roof. Weather stripping and minor msintenaaee repairs and visual checks in all areas by personnel to assure that windows are tightly closed, should help ainimize the heat loss. A motion by H. Jones, seconded by H. Zeleny resolved not to purchase the Barrick property which had been offered for $17500.00• A notion by H. Zeleny, seconded by B. Niller and carried resolved to pay salary of Helga R. Nielsen for the days of May 17, 18, 19, 20, when she attended the Senior Citizens Intern Program as representative from Minnesota in Washington D. C. The administrator advised that the city engineer would be contacted for a floodlight with an electric eye,to be installed on the east side of the garage. The insurance survey revealed that the Chamber of Commerce offers group health insurance to its ambers. Burns Manor employees would have the option of chasing the plan they desire and the employee would be responsible for paying their own monthly premium. The matter was discussed. A motion by H. Jones, seconded by E. Miller and carried, resolved that Burns Manor would Tay the Chamber of Commerce the membership 1:Ve, so that Burns Manor employees would be eligible for an insurance plan of their choice. I •ii;e ., MIrLut.es ;;ary Plotz r+:.1u1-4�Xi car; the ;„d for group insurar— .t:r the City. After discussion on housirt; for the elderly, h. Wes° lu,id recommended that an invitation be issued to Clarence Jimonowicz, i:.H.;;. ic Associates, St. Paul, Yn. Gary Plotz will invite Mr. Odmeriowicz to the July 20, 1977 board of directors meeting. The matter of the date chosen for the monthly meetings of the Burns Manor Municipal Home, Board of Directors was discussed. The date and procedure for the monthly meetings will remain the same. There being no further business, meeting adjourned to reconvene at the same time and place, Wednesday, July 20, 1977. RESPBCTF[II.LY SUEKEITED 9 MAVIS J. GEM, SBCRSTARY ATTESTS MINUTES SPECIAL MEETING - HUTCHINSON PLANNING COMMISSION Monday, June 6, 1977 The special meeting was called to order at 12:05 (noon) by Chairman Cone with the following members being present: Ken Gruenhagen, Elsa Young, Laurel Olson, Clint Tracy, in addition to Chairman Cone. Mr. Pauley explained the request for rezoning of the 40 acres South of South Grade Road and across from Plaza 15 Shopping Center from R-2 to C-4 as submitted by Orville and Edna Lund, Jon Kietzer, and Noell Investments. After some discussion, a motion was made by Clint Tracy and seconded by Laurel Olson to set a public hearing for this request for the next regular meeting on June 21, 1977. Motion carried unanimously. There being no further business to come before the Committee at this time the meeting was adjourned at 12:20 P.M. MINUTES REGULAR MEETING - HUTCHINSON PLANNING COMMISSION Tuesday, June 21, 1977 1. CALL TO ORDER Chairman Cone called the meeting to order at 7:30 PM with the following members being present: Ren Gurenhagen, Burce Peterson, Elsa Young, Don Erickson and Laurel Olson in addition to Chairman Tom Cone. Member absent was Clint Tracy. Also present were Director of Public Works Marlow Priebe, Administrative Assistant Gary Plotz, and Planning and Zoning Administrator Don Pauley. 2. MINUTES On motion by Bruce Peterson, seconded by Elsa Young, the minutes of the regular meeting on May 17, 1977 were approved as written. The motion carried unanimously. 3. COMMUNICATIONS FROM CHAIRMAN Chairman Cone welcomed the new member Don Erickson who is to replace Reverend Thor Skeie and hoped he would enjoy serving on the Hutchinson Planning Commission. 4. PUBLIC HEARINGS a) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY JERRY SELLE The hearing was opened at 7:32 PM with the leading of the Public Hearing notice as published in the Hutchinson Leader and the memorandum from City staff. Jerry Selle 436 Prospect Hutchinson, MN -Stated the State was agreeable to the idea of terracing the property. He also said off- street parking would be no problem. Don Pauley pointed out the petition from surrounding property owners to the Commission members. Chairman Cone read the petition to all present. Jerry Selle -Remarked he felt the property of the people who signed the petition was not visible to his property. He told Mr. Johnson to come to him and he would explain. Norman Johnson -Everyone living around the Selle property 450 Rose Lane could see the proposed car lot as they Hutchinson, HN., went around the corner of the street. Ms. Wittus Route Glencoe '� June 21, 1977 Page 2 Ms. Wittus -Stated she lives West of Selle property and Route voiced she is definitely against the used Glencoe, MN car lot and Mr. Selle had no permission to use their driveway. Jerry Selle -Stated he had spoken to the tenants of the place. Mr. Priebe questioned Mr. Selle concerning the property being used for ingress and egress and the possibility of that land being zoned R-2. Jerry Selle -Stated he was under the impression all the property concerned was zoned C-2. Nr. Priebe asked if the petitioners were against the property being zoned commercial or more concerned with the proposed used car lot. Larry Sharp Building contractor from Cosmos stated he was against the idea of a used car lot on the Selle property. His proposed solar home would face the used car lot and he felt another commercial use would be more satisfactory to him. At this time Jerry Selle submitted pictures of property across the street from Prospect Street owned by Mr. Larry Sharp. Larry Sharp -Gave several reasons a solar home could be advantageous to Hutchinson. Mr. Don Pauley pointed out C-2 allows an automotive commercial use to exist. Mr. Wittus -Expressed concern that people may move out Route if the used car lot were allowed and then who Glencoe, MN would want to move in. Norman Johnson -Stated he had two homes that would face the used car lot and he is very much against it. Mrs. Otto Stewart -Stated she was the nearest one to the vacant 425 Rose Lane house and can see the backyard has had bad Hutchinson, MN upkeep. If this is any indication of how Mr. Selle will keep up the used car lot she is opposed to it also. Larry Sharp -Felt the highest and best use for this property would be residential, so as not to jeopardize the value of the people's property surrounding Mr. Selle's property. Mr. Wittus -Remarked that Mr. Shepperd ( a tenant ) reported there were no cars in the evening but by the next morning there were and people would come to him and ask about prices and so forth. June 21, 1977 Page 3 Commission member Bruce Peterson suggested Mr. Selle submit a site plan so the Commission could see exactly what is planned. After further discussion a motion was made by Bruce Peterson to continue the hearing until the next regular meeting and at such time Mr. Selle should submit a site plan. Ken Gruenhagen seconded that motion and the motion carried unanimously. b) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY GORDON FRANK The hearing was opened at 8:11 PM by Chairman Cone with the reading of the Public Hearing notice and the memo submitted from the City staff. Mr. Pauley indicated that with two other car lots so close by he could see no objection, the concentration of used car lots seems more compatible. Elsa Young, Commission member, expressed her favoritism based on the garage Mr. Frank had downtown which was very neat and clean and she could remember no complaints from neighbors. Marlow Priebe stated the City would require normal curbing with controlled entrances to the lot, not left wide open like it is now. Frank Gordon felt regular cement curbing should be no problem. Marlow Priebe stated black top or cement curbing was alright but it should be continuous (not in sections). The hearing was closed at 8:15 PM on motion by Bruce Peterson and seconded by Laurel Olson and carried unanimously. After discussion a motion was made to recommend approvel of the conditional use permit by Con Erickson, seconded by Elsa Young. Teh motion carried unanimously. c) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY HILTON SCBUETPE Mr. Pauley explained that Mr. Schuette wished to add on to his existing garage which required a conditional use permit. Hilton Schuette -Stated the new garage would be 3.95 feet off the lot line. Laurel Olson made a motion to close the hearing at 8:18 PM seconded by Bruce Peterson. Motion carried uanimously. After discussion it was moved by Bruce Peterson and seconded by Ren Gruenhagen to recommend approval of the condition use permit to City Council for approval. d) CONSIDERATION OF REQUEST FOR REZONING FROM R-2 TO C-4 SUBMITTED BY A.H. LEPEL AND CITY OF HUTCHINSON r_1 LA June 21, 1977 Page 4 The hearing was opened at 8:19 PM by Chairman Cone. Marlow Priebe stated the City requested the extension of the boundaries of the property zoned C-4 to include the steel shed owned by Mr. Lepel. At 8:21 PM the hearing was closed on motion by Don Erickson, seconded by Ken Gruenhagen and carried unanimously. After discussion Bruce Peterson made a motion to recommend approval of this request to City Council. Don Erickson seconded the motion and it carried unanimously. e) CONSIDERATION OF REQUEST FOR AMENDMENT TO ZONING ORDINANCE TO ALLOW VARIANCES FOR SIGNS At 8:21 PM Chairman Cone opened the Public Hearing by reading the Public Hearing notice as published in the Hutchinson Leader. Mr. Pauley explained the need to look at the possible exceptions to be allowed in sign permit request. Laurel Olson made amotion, seconded by Don Erickson to close the hearing at 8:22 PM. The motion carried unanimously. After discussion the motion carried After further discussion the motion carried unanimously to recommend approval of sign variances amendment which was moved by Laurel Olson and seconded by Burce Peterson. f) CONSIDERATION OF MUNSELL'S PRELIMINARY AND FINAL PLAT SUBMITTED BY JEFF MUNSELL AND DENNIS RIEDEL. With the reading of the memo from staff contianing their recommendation, Chairman Cone opened the hearing at 8:24 PM. There being no one present to speak on the issue, Ken Gruenhagen made a motion to close the public hearing at 8:25 PM aeconded by Laurel Olson, and carried unanimously. After discussion, it was moved by Elsa Young and seconded by Don Erickson to recommend approval of the preliminary and final plat to City Council. Motion carried unanimoulsy. g) CONSIDERATION OF REQUEST FOR REZONING ACROSS FROM SHOPPING CENTER FROM R-2 to C-4 At 8:29 PM Chairman Cone opened the hearing by reading the memo from staff. Jim DeMeyer -Representing property owners of area to be DeMeyer Realty rezoned, stated this would be an asset to the Hutchinson, MN 55350 City of Hutchinson if it were developed and would also be compatible to the area. With City services already being installed they can not very easily build over the utilities. There has been interest expressed toward future office space, pharmacy, and the likes. He would like to get settings in the open, with enough area to make it look good. June 21, 1977 Page 5 Duane Lien -Stated he owned two homes on Church Street 954 Church Street and he would not like the idea of having a Hutchinson, MN shopping center across the street. He would like to find out what's going on or proposed first. Jim DeMeyer -Stated the requests for rezoning were signed by Mr. and Mrs. Orville Lund, Noell Investments, and Jon Kietzer. Duane Lien -Inquired as to why this could not be used for residential because he thought that is what the City needed. He expressed concern on the part of the other home owners in that area. Marlow Priebe stated he had recommend at the time that it was zoned to be zoned C-4 to be compatible with the property across the road but the Council was against that suggestion. Jim DeMeyer -Mentioned the site had been partially owned by Mid West Modules with the intent of putting in housing. Mr. Priebe explained that the assessments were high then nothing was paid and interest accumulated so they were hard to sell. Steve Gruhn Hutchinson, MN Moved to Merrill Street two years ago and he would prefer to see that area residential. Mr. Gallin -Stated he too would like to see this area Hutchinson, MN zoned for residential. Duane Lien -Asked if there were any possibility the area could be broken into two sections with a section on Highway 15 rezoned C-4 so they could recoup their loses. - Jim DeMeyer -The proposal for the are would have major tenants for a shopping center with the car requirement being for 700 cars therefore just the front piece of property would be too small after all the different allotments were taken off. Commission member Laurel Olson suggested a buffer around the perimeter of the 40 acres abutting residential property. Jim DeMeyer -Stated he could sympathize with the concern but would the residents prefer to look at a housing high rise or an open shopping center? He too would like to see the outside perimeter as a buffer area. Duane Lien -Commented he would prefer single family housing, June 21, 1977 Page 6 and also expressed concern of greater danger to children playing in the area with more traffic if a shopping center goes in. At 8:55PM Bruce Peterson made a motion to close the public hearing seconded by Elsa Young. Motion carried unanimously. After a lengthy discussion Bruce Peterson made a motion, seconded by Elsa Young to retract the original motion to close the hearing. A motion was made by Don Erickson to continue this hearing until the Special Planning Commission meeting on Wednesday, July 6th. The motion was seconded by Laurel Olson and carried unanimously. h) CONTINUED PUBLIC HEARING FROM MAY 17, 1977 ON CONSIDERATION OF REQUEST FOR REZONING OF LOTS 11, 12, 15 & 18 OF AUDITOR'S PLAT The public hearing was opened at 9:10 PM by Chairman Cone. Mr. Pauley summarized the memo from City staff and suggested the possibility of finding the Coke Plant unsafe then they would have to fix it. Pat Flynn -Stated he felt the Zoning Ordinance was meant McGraw Law Offices to be flexible. Don Pauley suggested to site specific repairs to be undertaken and no more, which would allow for what the Coke Plant proposes. Pat Flynn -Felt the residents were not opposed to the Coke Plant continuing to operate as they are now. It would not change the character of the neighborhood to do their necessary repairs. He also expressed he believed the neighbors would not oppose the interpretation of the zoning ordinance as Mr. Pauley suggested, but felt it should be referred to the City Attorney for his approval The other item, The other item, referring again to the memo from staff, Mr. Pauley recommended Lots 11, 12, 15 and 18 be rezoned to R-3 which allowed for offices, apartments, and so on. Pat Flynn -Stated the residents felt the whole thing started because of the Coke Plant's problem now if the attorney agrees to the proposal suggested here tonight, the problem is solved, so why change it to R-3. Wait until someone comes up, suggesting development and rezoning, at that time then consider the proposal for rezoning. At this point in time, leave it the way it is. Don Pauley pointed out the property was land locked since it has an access problem. Marlow Priebe,suggested R-3 was more practical for these lots that's why they have proposed it. June 21, 1977 Page 7 Myron Fischer -Reminded the commission that something was zoned one way then later found they had made a mistake, he would be more hesitant the nest time rezoning was considered. Don Pauley stated the Coke Plant went to the Board of Appeals and recommended it to the Planning Commission at which time the Planning Commission added Lot 18 to the proposal. Commission member Elsa Young suggested leaving Lots 11, 12, 15 and 18 zoned as they are until such time that it is requested or needed to be rezoned. The hearing was closed at 9:40 PM on motion by Laurel Olson, seconded by Don Erickson. Motion carried unanimously. After further discussion Elsa Young made the motion to reject the request for rezoning. Ren Gruenhagen seconded that motion and it carried unanimously. 5. NEW BUSINESS a) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY HUTCHINSON CHAMBER OF COMMERCE Don Pauley explained the Chamber's request for awning extension to include their office building. Laurel Olson made a motion to set the public hearing for July 19, 1977, seconded by Ren Gruenhagen. Motion carried unanimously. b) CONSIDERATION OF REQUEST FOR REVISED FINAL PLAT STONEY POINT SECOND ADDITION Marlow explained they would like to cut down the size of some of the lots, no change in the Parks and Playground contribution and staff recommends approval. A motion was made and seconded by Bruce Peterson and Laurel Olson, respectively, to set the public hearing for July 19, 1977. The motion carried unanimously. c) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY HUTCHINSON WAREHOUSE GROCERY Mr. Huber requested an earlier hearin so that they can proceed with their building. Bruce Peterson made a motion to set a special public hearing on July 6th for the request and Elsa Young seconded the motion. The motion carried unanimously. d) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY INDEPENDENT SCHOOL DISWCT #423 Mr. Pauley asked permission for temporary occupancy of the building dependent upon their obtaining a building permit. They could do their modeling but not June 21, 1977 Page 8 occupy the buildng until it was finished. Bruce Peterson made the motion, seconded by Laurel Olson to set the public hearing for the next regular Planning Commission meeting on July 19, 1977. Motion carried unanimously. e) CONSIDERATION OF REQUEST FOR PRELIMINARY AND FINAL PLAT FOR LUND'S FIRST ADDITION SUBMITTED BY ORVILLE LUND, ET AL. A motion was made and seconded by Elsa Young and Ken Gruenhagen to se the public hearing for July 19, 1977. Motion carried unanimously. f) PRESENTATION OF LAND USE PLANNING GRANT Mr. Pauley explained it is identical to the one written before only it is asking for more money and written in the manner they asked for since it was rejected the first time around. Ken Gruenhagen made a motion to recommend approval of the Land Use Planning Grant to the City Council. Laurel Olson seconded that motion and it carried unanimously. g) PRESENTATION BY ED HOMAN, MCLEOD COUNTY PLANNING AND ZONING ADMINISTRATOR Mr. Pauley explained to the Commission members there is a proposed change in the County Zoning Ordinance and they would like to have the Hutchinson Planning Commission's recommendations. Ed Homan stated the County would like to initiate a program to preserve farm land at which time he displayed a map showing the urban expansion area for Hutchinson. He also read a proposal containing the primary purpose for this program. Mr. Homan stated in the past there has been a lack of communication between City and County, therefore, he would like to get a recommendation from the Planning Commission and City Council so all are in agreement before anything definite is decided. Marlow Priebe stated he favored the idea for approval of plats only after annexation to the City. Ken Gruenhagen made the motion to recommend approval to City Council who would then undertake discussion with the four affected townships and if an arrange meet is realistic then come to some type of agreement with flee township first. The motion was seconded by Laurel Olson and carried unanimously. h) COMMUNICATIONS FROM HUTCHINSON PLANNING AND ZONING ADMINISTRATOR Mr. Pauley distributed copies of the lates Downtown Study to each of the Commission members and suggested their reading it before the next Planning Commission meeting on July 19th when Clarence Simonowicz would attend the meeting for a presentation. 6. ADJOURNMENT There being no.further business to come before the Commission at this time the meeting was adjourned at 10:25 PM. MINUTES SPECIAL MEETING - HUTCHINSON PLANNING COMMISSION Wednesday, July 6, 1977 1. CALL TO ORDER Acting Chairman Tracy called the meeting to order at 7:30 PM with the following members being present: Ren Gruenhagen, Don Erickson, Laurel Olson and Elsa Young in addition to Chairman Clint Tracy. The member absent was Tom Cone. Also present was Administrative Assistant Plotz, Planning and Zoning Administrator Pauley, and Director of Public Works Priebe. 2. PUBLIC HEARINGS a) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY HUTCHINSON WAREHOUSE GROCERY At 7:31 PM the Public Hearing was opened by Acting Chairman Tracy with the reading of the public hearing notice as published in the Leader. Mr. Pauley referred to the memo from staff stating they had heard no response from the Department of Natural Resources which indicated their approval. Fire Chief Smith recommended the Siamese be moved to the West side rather than the North side of the building to allow the fire department easier access to it in case of fire. Mr. Huber -Pointed out the gas pumps were going to be Hutchinson, MN moved 30 feet from the building rather than the 20 feet as originally planned, would this make any difference in enabling them to get to the Siamese? Fire Chief Smith replied that would not help. Marlow Priebe stated if fire goes from the gas pumps to .the building there would be no way to save the building if the Siamese were on the North side. Mr. Pauley reminded the Planning Commission that it is possible to place conditions on a conditional use permit for example placement of the Siamese on the West side which means they could not get their building permit until this was taken care of. If the Fire Chief feels this is a necessity then it could be stated this way. Mr. Huber -Remarked that if this is the only "hang up" it can be taken car of. Robert Hornick -Asked Mr. Huber if the gas tanks were steel Hutchinson, MN or fiberglass which he planned on using. Mr. Huber -Steel. Robert Horuick. -Stated gas tanks can last from two to five years, depending on how they are buried. July 6, 1977 Page 2 Robert Hornick -Expressed concern about the possiblity of leakage or spillage if the tanks were used or recoated, contaminating the water and wells around. Acting Chairman Tracy assured Mr. Hornick the State would check all these aspects very carefully and thoroughly. Also Mr. Pauley stated he felt the State and Department of Natural Resources were best qualified and most capable of checking this out. Marlow Priebe reminded Mr. Hornick if they meet the State requirements that's all the City can require. Commission member Don Erickson felt a more thorough inspection could be made of these tanks than most since they are uncovered. Ren Gruenhagen of the Planning Commission directed the question to the Fire Chief as to how far the Siamese should be moved on the West side, to which Mr. Smith replied 30 feet at a minimum. Laurel Olson made a motion to close the hearing at 7:46 PM seconded by Ken Gruenhagen, and carried unanimously. The motion was made by Don Erickson and seconded by Laurel Olson to recommend approval of the conditional use permit with the recommendation of the Fire Chief included. Motion carried unanimously. b) CONTINUED PUBLIC HEARING FROM June 21, 1977 ON CONSIDERATION OF THE REQUEST FOR REZONING FROM R-2 to C-4 ACROSS FROM PLAZA 15 SHOPPING CENTER The hearing was opened by Acting Chairman Tracy at 7:48 PM with the reading of the public hearing notice as published in the Hutchinson Leader. Mr. Pauley showed the Commission members the site plan containing the berm _ as suggested and the changes in the road entrances. The berm would be con- sidered the Parks and Playground contribution with the City having control over the care of it as stated in the subdivision agreement. Mr. Priebe explained the architectural drawing displaying the elevation of the present residential and proposed commercial areas. Several questions from the residents present were directed to Mr. DeMeyer in- quiring as to plans and so forth of the 40 acre area. General concern was still expressed over the idea of rezoning it commercial because of the undesirable uses that are allowable. Commission member Elsa Young asked how they could justify the Downtown Study if this proposed shopping center were erected. Mr. DeMeyer replied the Downtown Study is a difficult task and probably a ways into the future before it actually would come into existance and the proposed shopping center is not so big that it would take over and supply all the needs July 6, 1977 Page 3 of the shoppers in the area. Don Erickson expressed concern that the downtown area would be abandoned with nothing left, all the major businesses downtown Wou A be gone. Marlow Priebe stated he felt both downtown and the shopping center could exist. Marlin Torgerson agreed any new shopping facilities would draw more people to Hutchinson since it is about the only one for close to 50 miles around but at the same time he felt a more extensive study should be looked, at and the overall plan for Hutchinson taken into consideration before making any decision of approval or disapproval on the rezoning request. Mr. Pauley stated there are risks to consider in any community and its hard to decide when and when not to do something but Hutchinson is one of the fastest growing cities in the State of Minnesota. Richard Peterson Attorney at Law Hutchinson, MN -Representing Orville Lund asked if there is a comprehensive plan for the City. Mr. Pauley replied there is no comprehensive plan adopted by the City Council for the City of Hutchinson. City Council is the only body of authority and they are undertaking several major planning studies at the present time. Richard Peterson -Asked what factors are considered in rezoning? Mr. Pauley stated when zoning they take into consideration the health, safety and welfare of the Community. They consider the people surrounding the property and protect them from anything undesirable if at all possible. Duane Lien -Felt he would go along with the berm concept but he questioned if it would be wide enough and high enough especially since he has the two closest houses concerned. At 8:45 PM the public hearing was closed on motion by Laurel Olson and seconded by Ken Gruenhagen. Motion carried unanimously. After further discussion, Laurel Olson made a motion to recommend approval of the rezoning from R-2 to C-4 with the berm as shown in the site plan. Ken Gruenhagen seconded that motion and it carried unanimously. 3. ADJOURNMENT There being no further business to come before the Planning Commission at this time, the meeting was adjourned at 8:50 PM. r-' 11T1TCI1I'aSn1., C011PIMNIT:' 1!nS11ITAL Board of Directors 'Teeting C'eg;ular) 'lay 17, 1977 Shall Baaenent Conference ?oom Present: Rev. lavtd 'latuicl:, Vice president; Virgil �,obel, president; ?loran 'Itillan, Secretary; Paul Ilam+, Trustee; 1larold Juul, Trustee; Pollie Malice, Trustee; "'Obert L. I1eprenes, 't.D. Chief of Staff; Philip C. Craves, Administrator; Bill Rosencni, Controller; Charlotte 1. Blocic, Director of Administrative Services; Darwin Clausen, Oirector of 'Ion -Medical Services Absent: Mone At 5:00 p.m., Karen Gensmer, i)ietetic Technician, }lave a very interesting► presentation on the Dietetic Teaching; program offered at the Hutchinson Community IIospitag. President Gobel called the meeting; to order at 6:00 p.n. `%tion by ilatwici;, seconded 11y Haag, to approve the minutes of past meetings. 'lotion passed. Graver, reviewed Oe statistical report, account savable, financial reports, Medical Staff minutes, nursing report, Mental Health Unit report, Inservice report and Director of Administrative Service report. '-lotion by llaag, seconded by 'Tullan to pay accounts payable. `lotion passed. Capital expenditure information sheets for April Dere distributed. (See attached.) Thea sheets will he distributed each month and a running, total will be noted at eac'1 regular meeting. The 'tedical Staff apnl ications as recomrlended by the 'fedical Staff Fatecutivcr Corhmittee were rc viei•ed by ,C11jef of Staff, 1)r. Heg;renPs with governing board menbers. Criurtesv Staff Dentists rkylpht C:hernausek, 1).b.c, - rranl- tlel•feld, •n.D.S. Steven DeKoster, 1).D.S. 1obert Prochnow, D.D.S. Thomas tyke, D."'.S. Lester Schuft,' A.A.S. Eugene 'lay, D.A.S. Wilfred White, D.n.S.- Thomas `tiller, Q.A.S.. Benjamin t•!rbitzky, D.n.S. !lotion by aatwict:, seconded ',v Aalke that priviiepen for courtesy, staft :1111111canta named above 1,e :Ig+11roved nn presepted. }totIod passed, Allied Health Staff 1Jt11iA1n, A. '.)e'!'etro, `•.;'. .Tames r. rellinp, ro Ann 1'.. 1'erplh ;', . Sneec'1 !'athologlSt John I`aufnznn, l.:nireiwe S. !hlone, .'I.S.1+t. Coard of Wrectors 'footing, ('copular) (continure(l) Allied Health Staff (continued) Diane '!. Frank, 't.S. Jane reorg;e, PhD John Hassing;er, N.S.V. Allen Iverson, Counselor Ralph S. Johnson, M.S.'!. P . V . 'tehme 1, PhD Thomas Q. Elson, `t.S.W. Sam Scroll, Counselor rl inahet!i Sundberg, M. S.'1. '!otion by 11aag, seconded by 'Istvicl- that privileges for Allied ilealth Staff applicants, named above be approved as presented. 'lotion passed. Consultin;; Staff William A C ervenak, I.D. - 'Utdiology Russel `l. rrys, 't.n. - (Anstertrics-Gynecology Paul F. Johnson, 4.y). - Radiolory Stephen 't. Larkin, '1.1). - Pathology Theodore 11. Streetser, 't.n. - 1itology Joan 11. Uecker, '!.D. - Pathology 'lotion by '1atwic1:, seconded by 'tullan, that the Consulting; Staff applicants, named above be approved for nriviinges as presented. "lotion passed. Active Staff 11..:. Billrtan, I.I. C.f). Bretzhe, 1.9. R -Le Veg,renes, ".h. r, o R. Gordon, K.11. Peterson, 'I.D. T.P. Kleinhauf, `t.D. J.n. Fluegel, "t.v). B.C. "emucal, 't.D. G.^. Smith, t+.n. G.L. :riebie 'lotion by Ball:e, seconded by 11nag, to approve privile're3 for the Active Staff applicants, naned abovP as presented with the deferral of approval for Drs. Flue. -el, ^enucal and Smit't. 'lotion passed. Courtesy Staff rhysician Terry A. '+ay, '1.). 'lotion by Ilaar, seconded by "atwicl, to approve privileg;en for Courtesy Staff applicants, named abovo as presented. 'lotion passed. Emergency ltedical' Students Charles Derus Deborah Lckstron Ricard Reavill 'lotion by Ralke, seconded 1:v 'tullan to approve privileges for Marg;eeney `tedical Student applicants, named above as presented. 'lotion passed. Adninistrators* !Irport 1. '"he budget and annual sunnary vas distributed. It was noted that the operational plan In not included in ON; t:ection but will be presented at a special board meeting. 2• :1 tipCCia1 1)U:irel n/?etln" 4!111 be llelll ��1•Iltl/?.•illcly, 'lay 25 at - 500 P.M. at the ho*pltal i•hereAn Or anrnlal report anal long range plans will be reviewed. ft -.. HUTCHINSON COMMUNITY HOSPITAL BOARD OF DIRECTORS MEETING Administrator's Report - continued 3) St. Paul Fire i Marine Survey results were reviewed by the board. 4) Discussion was held concerning new member on hospital board. The discussion will be continue -i at the special board meeting. 5) 'The pharmacy area in the doctors building was discussed. Notion by Juul, seconded by Natwick, to complete the proposed pharmacy area as a medical suite. Discussion followed. Notion was called for and defeated. Notion by Haag, seconded by Balke, to provide rough -ins in the pharmacy area of the doctors building to give the ' hospital flexibility for either a dental or medical suite thus elimating the pharmacy option. Motion passed. Notion by Juul, seconded by `Haag, issuing authorisation for hospital administrator, Graves, to obtain proposal requests and architectual bid drawings for former Pharmacy area. Notion passed. 6) A recap of bond issues, payments and fund balances regarding the medical office building will be distributed and discussed at each regular board meeting. 7) Rosenw reported on the computer situation. At present the hospital has patient accounting and accounts payable on the computer. The programs would need to be modified to update our accounting system. Other services researched would be very expensive. There are also restrictions with a shared system. Other options have been and are being studied such as getting own computer system and in the future sharing it with the clinic. ' Motion by Natwick, seconded by Balke, that the board of directors recommends Administrator Graves and Controller Rosenw confer with the other members of the shared computer service, city manager and director of utilities service and have them prepare a similar analysis of the data processing service as it effects them, and submit all proposals to the City Council for final resolution. Notion passed. e HUTCHINSON COMMUNITY HOSPITAL BOARD OF DIRECTORS MEETING Administrators Report - continued 8) Medical and nursing audits were reviewed. The board of directors after much discussion, acknowledges receipt of medical and nursing audits and are in agreement with the outcome. Notion by Balke, seconded by Haag, to adopt the Utilisation Review Plan as revised. Motion passed. Motion by Natwick, seconded by Haag, to table the insurance carrier matter to the special board meeting on May 25, 1977. Notion passed. 9) A change order in the electrical wiring in the clinic's x-ray room in the amount of $900.00 which was inadvertently omitted was discussed. Motion by Natwick, seconded by Haag, to adjourn the meeting. Respectfully submitted, � Charlotte M. Block, D3SKrectror Norah Mullan, Secretary Administrative Services Board of Directors Recording Secretary ' fM'CHINSCN (X. NK N1TY HOSPITAL. BOARD OF DIRECTORS - SPECIAL MEETING - MAY 24, 1977 5:00 PM - Small Conference Room Present: V. Goebel, President, D. Natwick, Vice President, N. Wilan, Secretary, R. Balke, P. Graves, W. Rosenow, D. Clausen Absent: P. Haag, H. Juul Meeting called to order at 5:10 PM by President Goebel. Mr. Graves reviewed the annual report, highlighting the activities of the past year as recorded in the report. Bill Rosenow reviewed the budget submission for the fiscal year April 1, 1977 through March 31, 1978. The expense and capital budgets totalled $2,341,795. The revenue budget estimate is $2,351,960.00, including a 4.81 increase in patient charges clue to price. Phil Graves reviewed the plan for the future, stressing the need to keep abreast on happenings in the health care system as it relates to our area. We nest direct our thinking to the entire service area, not just the City of Hutchinson alone. Motion by Natwick, seconded by Balke to adopt the budget as subRitted for 1977/78 fiscal year. Motion passed. TLIe City Council has directed that an additional member be appointed. to the hospital Hoard. The following names were suggested: Betty Fruck Sally Cone Phyllis Piehl Sam Scholl Sherri Hukriede Joan Ewald Each member is to submit three names in addition to these names at the next Board Meeting. Motion to adjourn by Balke, seconded by Natwick. Res Xect�lly Submitted, W. Rosenow Controller WR:Ikm G-21-77" 7-e. HUrCHINSON CONMITY HOSPITAL BOARD OF DIRECIURS (Regular Meeting) Jame 21, 1977 - Small Basement Conference Room Present: Virgil Goebel, President; Rev. David Natwick, Vice -President; Norah Mullan, Trustee; Paul Haag, Trustee; Rollie Balke, Trustee; Harold Juul,, Trustee; Robert L. Hegrenes, M.D., Chief of Staff; Philip G. Graves, Administrator Absent: None The executive committee and canaittee chaizpersons of the Hutchinson Community Hospital Auxiliary made a presentation to the board members concerning upcoming goals and plans the hospital auxiliary is working on.- An informal discussion ensued. • President Goebel called the.meeting to order. Motion by Haag, seconded by Mullan, to approve the minutes of past meetings. Motion passed. - The statistical report was presented by Graves. No unusual comments were made. Accounts payable were presented and discussed. Motion by Haag, seconded by Juul, to authorize payment of accounts payable. Motion passed. The financial statements were presented by Graves. The Medical Staff minutes were presented and reviewed. Special reports were presented by Graves. Continents were made regarding Mental Health Unit report. The Administrator was directed to confer with the Mental Health Unit director and review more defined goals for future monthly planning. New Business Engineering Firm Selection The name of Horty, Elving and Associates was presented as the firm to do architectual and, engineering drawings on the proposed Intensive Care -Coronary Care Unit. Motion by Natwick, seconded by Juul, to obtain maximum cost estimates frau Horty, Elving and Associates and present for final decision at next meeting. Motion passed. Retaining Wall Extension The retaining wall extension was discussed and a visit was made to the site. There is a problem with the 2 to 1 slope. This will be researched more thoroughly by the administrator with a report being presented at the next board meeting. Pharmacy Area •• The pharmacy area in the attached doctors building was discussed. Three options were HUTCHINSCN CDH4)Nl1'Y 110SP ITAL REGULAR BQ4RD OF DIRECTORS MEETING - JLf4E- 21, 1977 considered: 1. Pharmacy Suite 2. Medical and /or dental suite 3. Stock pile materials and leave room vacant Motion by Balke, seconded by Natwick to table pharmacy decision for one month. Motion passed. The Joint Commission on Accreditation of Hospitals was discussed. The survey is to take place July 15, 1977. A special conference with the board is required. New board member candidates were presented. Motion by Natwick, seconded by Haag, to recommend to the City Council the name of Joan Ewald to be appointed to the hospital board of directors. In the event she cannot accept the appointment Jim Joyce's name will be recommended and in the event Mr. Joyce cannot accept Rosie Jona's name will be presented to council members. Motion passed. Patient Grievances were discussed. No unusual comments were made. Capital Expenditure A. The purchase of a sign maker was presented per recommendation of the hospital's engineering department. Motion by Balke, seconded by Juul, to purchase sign maker as per proposal. Notion passed. (See Attached) B. A auto analyzer for the laboratory department was discussed. A letter from Dr. Larkin, pathologist was reviewed. Motion by Natwick, seconded by Balke, upon recomendation to purchase authorizes the obtainment of the auto analyzer, presented for the laboratory department in the amount of $14,485.00. Motion passed. Assistant Administrator candiates were presented. Discussion followed. bbtion by Mullan, seconded by Juul, to appoint Mr. Willard R. Rosenow to the position of Assistant Administrator. Motion passed. Motion by Natwick to adjourn the meeting. Respectfully submitted, Philip G. Graves Administrator Norah Mullan Secretary MICA 7 r%.P ;I �►► I c (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M.0 R A N D U M DATE: - - - - ,Tum 21,_1977 - - - TO: Magor and City Council_ FROMt Gary D. Plotz, Administrative Assistant SUBJECT: -Parking In response to your concern for parking, I have attached information on the following two items: 1. Parking - Revenue and Expenses for Calendar Years 1974, 1975 & 1976 2. Estimated cost in changing existing meters to accept some other monetary amount I have also taken the liberty of attaching a copy of a comprehensive study of parking that I have prepared for the City of Oshkosh. Perhaps this may provide you with ideas on types of additional information you desire. A reservation you may wish to consider regarding increasing parking meter rates is that the Downtown Group is presently seeking support from downtown businessmen. Increasing parking rates may or may not affect their feelings. GDP;ms CITY Or HUTCHINSON POLICE DEPARTME T INTRA -DEPARTMENTAL MEMORANDUM �k .0 DATE June 7, 1977 TO: Gary Plotz FROM: I?ean M. O' Borsky SUBJECT-_ _Changeover of penny meters —_ At the last council meeting it was requested by council me Arg that gamemone look into the possibility of changing over the pffnny parking meters to some other monetary amount. Harvey Daharsh has researched this for me and determines that the approximate cost of changing over these meters would be $320.00. This includes parts but does not include man-hours which would be necessary to change over the meters. He assures me that the changeover of these parts could be done during routine maintenance of the meters over a short period of time there- fore not making it necessary, in my opinion, to include manpower hours. tW/jma gam iz 01 REVENUE S METER PARKING REVENUE TICKET FINES 1974 TOTAL REVENUES PARKING - REVENUERS AND EXPENSES (CALENDAR YEARS 1974, 1975 & 1976) E X P E N S E S SERVICING SUPPLIES AND ESTIMATED LABOR TOTAL METERS REPAIR PARTS (INCLUDING FRINGES) EXPENSES ADDITIONAL EXPENSES PRINCIPLE & INTEREST ON BONDS Jan. $ 1,369.54 $ 89.40 $ 171.00 -- $ 2,975.00 Feb. 1,035.55 236.25 99.00 50.05 Mar. 1,243.70 -- 148.50 68.82 Apr. 1,293.69 -- 96.75 29.88 May 1,405.71 -- -- -- June 1,208.30 991.40 212.38 -- July 1,244.23 183.75 146.25 20.88 Aug. 1,504.51 157.05 198.00 40.13 7,975.00 Sept. 1,200.16 -- 155.25 1.96 Oct. 1,034.79 305.75 146.25 12.34 Nov. 1,306.50 116.62 202.50 98.14 Dec. 1,393.87 -- 67.50 2.25 TOTALS 15,240.55 2,080.22 $17,320.77 1,643.38 324.45 $ 4,092.00 $ 6,059.83 10,950.00 1975 Jan. 913.02 246.84 243.00 -- 2,800.00 Feb. 828.73 124.00 20.25 493.78 Mar. 755.20 1,062.69 186.75 77.65 Apr. 1,323.63 -- 416.25 128.30 May 1,218.55 -- 589.50 154.94 June 1,290.26 135.43 436.50 226.52 July 1,406.16 150.30 384.75 11.19 7,800.00 Aug. 1,206.42 345.69 535.50 401.63 Sept. 1,159.40 -- 407.25 90.25 Oct. 1,314.77 403.90 519.75 31.25 Nov. 859.06 -- 369.00 -- Dec. 1,331.80 -- 364 -lin 5.37 TOTALS 13,607.00 2,468.85 16,075.85 4,473.00 1,620.78 4,292.00 10,385.78* 10,600.00 *Does not include a parking lot assessment for $6,399.36. R E V E N U E S METER PARKING TOTAL REVENUE TICKET FINES REVENUES 1976 Jan. $ 703.31 Feb. 729.35 336.64 Mar. 675.66 287.05 Apr. 952.67 36.41 May 754.69 -- Maine 704.84 308.35 .ply 939.31 146.50 Aug. 874.79 142.59 Sept. 1,292.25 334.24 Oct. 1,042.74 287.41 Nov. 853.70 207.98 Dec. 1,044.03 190.05 TOTALS 10,567.34 20277.22 E X P E N S E S SERVICING SUPPLIES AND ESTIMATED LABOR TOTAL METERS REPAIR PARTS (INCLUDING FRINGES) EXPENSES $ 400.50 $ 208.64 378.00 31.06 225.00 52.14 400.50 -- 378.00 13.37 355.50 284.80 456.75 396.17 394.00 108.97 502.50 -- 417.50 508.80 400.00 7.20 467.50 370.00 $12,844.56 4,775.75 1,981.15 $ 3,902.00 $10,658.90 ADDITIONAL EXPENSES PRINCIPLE & INTEREST ON BONDS $ 2,625.00 7,625.00 10,250.00 f (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 HEMORANAUN DATE: July 14, 1977 --------------- TO; Hutchinson City Council -------------------------------- FTM: -------------------FPQlI: Planning Commission -------------------------------- SUBJECT: ---------------------SUBJECT: Request for rezoning of 40 Acre Site Across from Slopping Center Pursuant to Section 6.06, C, 4. of Zoning Ordinance No. 464, the Hutchinson Planing Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for rezoning. HISTORY On Kay 26, 1977 an application was submitted by Orville and Edna Lund, Jon Kietzer and Noell Investments for the rezoning of a 40 acre site with the legal description of, Northeast Quarter of the Northeast Quarter of Section 12, Township 116, Range 30. The request called for the rezoning of the site from R-2, Multiple Family Residence District, to C-4, Fringe Commercial District. At a special meeting on June 6, 1977 the Planning Commission set a public hearing for its neat regular meeting on June 21, 1977. _ At the public hearing on June 21st, Mr. James DeMeyer represented the petitioners and presented their rezoning request. Residential property owners abutting the northern boundary of the site commented on the negative impact they felt the allowable uses would have on their property. After a brief discussion, City staff was directed to work with Mr. DeMeyer on the placement of an earthen berm to buffer the separate uses and the public hearing was continued to a special meeting on July 6, 1977. During the special meeting on July 6th, City staff and Mr. DeMeyer presented a proposal for the dedication of 50 foot strip from Merrill Street to the eastern edge of Harrington Street and the western edge of Harrington Street south to a point where the 40 acre site borders on property owned by the Lunds. The 50 foot wide strip would be dedicated to the City as a park and recreation contri- bution with qualifications contained in the subdivision agreement that the property owner be required to construct and maintain the berm. This arrangement seemed to alleviate the, objections of the abutting property owners. July 14, 1977 Page 2 t FINDINGS OF FACT 1. The required application was submitted by all property owners. 2. Notice was provided to surrounding property owners and published in the Hutchinson Leader for both of the public hearings. 3. It was found by the Planning Commission that the request for rezoning to C-4 was not inappropriate for the site, that the allowable uses would not conflict with surrounding property uses with;the placement of the agreed upon berm and that the rezoning would not conflict with established practices of the Planning Commission and the City of Hutchinson. RECONMENDATION It is the recommendation of the Planning Commission that the 40 acre site as described be rezoned from R-2, Multiple Family Residence District, to C-4, Fringe Commercial District. Respectfully submitted, Thomas Cone, Chairman Hutchinson Planning Commission July 20, 1977 TO: Mayor City Council members Planning Commission Downtown Development Committee Doug Flaa, President,Downtown Council 1� lan Dummer, President,Ambassadors ry Plotz, City Administrator Don Pauley Community Development Director FROI4: Robert D. Otte% Executive Vice President RE: 1;utchinson Docantovyn Development Plan JEl� 1977 RECOVW n., FOR YOUR INFORMATION Attached is the position statement made by the Board of Directors of the nutchinson Area Chamber of Commerce at the July 20, 1977 board meeting. tie would like to emphasize that the chamber of commerce does support the proposal and is prepared to take appropriate action to assist in the l�m€ntation of _the Dotown Development Plan. If help is need- ed by all means contact either President Frank Fay, or Robert D. Otte, Executive Vice President. The chamber of commerce position statement comes with considerable input from its members. *lamely, the Hutchinson Ambassadors, the Docm- town Council Division, and petitions from 112 businesses to date encouraging the immediate implementation of the development project. tie expect more input to be forthcoming from our members. W, A Position Statement of the Hutchinson Area Chamber of Commerce The Hutchinson Area Chamber of Commerce Board of Directors, at the July 2n, 1977 scheduled board meeting, with the recommendation of its members, voted unanimously not to oppose rezoning, for commercial development and to support and strongly urge the implementation as quickly as possible, the downtown development plan as proposed by C. R. S. & Associates for the City of Hutch- inson. The chamber of Commerce Board of Directors believe the project to be both desirable and in the public's interest. The major objectives within the study, which are especially worth noting, and strongly supported are: - 1. To promote the concentration of new desirable commercial, governmental, and other appropriate development in the downtown area as to maintain, the downtown as the dominant commercial force and focus within our city and region. 2. Discourage fragmentation and decentralization of commercial activities. 3. Improve the tax base and tax revenue generating capacity of the area. 4. Create employment opportunities. . 5. Make the downtown area more attractive, convenient and efficient. The Board of Directors urges the City Council to initiate action on the plan as soon as possible and set target dates following the proposed steps of implementation which are: 1. Set public hearing 2. Adopt objectives 3. Resolution of intent and assignment of responsibility 4. Seek developer'proposals. 5. Developer planning agreements 6. Formally establish district and financing plan 7. Firm developer agreements 8. Issue bonds 9. Undertake projects It should be emphasized that the ENTIRE plan must be implemented because without the whole the plans of the objectives would not be met. Also, each phase or part compliments the other. ORDINANCE NO. 18/77 AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS: The following described real property is hereby rezoned from R-2 Multiple Family Residence District, to C-4, Fringe Commercial District. Northeast Quarter of the Northeast Quarter of Section 12, Township 116, Range 30. COHMN DESCRIPTION: 40 acres lying South and West of South Grade Road and Trunk Highway No. 15. Adopted by the City Council this day of , 1977. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk t DATE: July 20, 1977 POLICE DEPARTMENT MEMORANDUM TO: Mayor and City Council FROM: Dean 0' Borsky, Chief of Police M46 SUBJECT: Sign Prices As you requested in the last meeting I have checked prices on the signs we have proposed as step I of the school safety survey. I have attached two sets of prices, one for the reflectorised only and the other for Scotchlite signs which are more expensive but highly visible. Should you have any questions I plan to be at the meeting. DW/3M G i ESTIMATE FOR RE-SIGNING ELEMENTARY SCHOOL BEADED-REFLECTORIZED SCOTCHLITE 4 @ $145.60 $220.00 4 @ 62.80 144.60 2 @ 32.85 49.90 4 @ 73.70 108.40 4 @ 59.80 85.00 4 @ 59.80 85.00 $434.55 $692.90 19 APPENDIX E SIGN LEGEND CODE Refer to Minnesota Guide for Establishing Speed Limits in Seb of Zones A46- 1. Sl -1 School Advance Sign 30 X 30"U4 &A� s"" 31-P2 Plaque 24 X 24" aoae snWito sw arc ri-�= lLAOat is its �• A* 2. School Speed Limit Sign Assembly --�-- S4-3s a -s 1vxP R2-1 �... 2 w:-� J!x J S,4„ 2 is Z Aj. 3. S2-1 School Crossing Sign 30 X 30" with S2 -P2 down arrow 24 X 18" ,sa .woa csossaa "u' L( d` 4. End Speed Zone -R2-7A 4 tee, 5. Passenger Loading Only i .ra.. sacs 1f.4&. 6. Busses Only 8:00-8:30am 3:00-3:30pm , * Pedestrian Signal (push -button -to be operated by crossing guard) (6 12) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M U k A N U U M DATE: _ _ _July 22�, 1977 TO: __ __MaY_g a_ncL_Cit_Y Council _ _ _ _ _ _ _ _ _ FROM: _ _Gary D._Plotz, Administrative Assistant SUBJECT: _ _Bids for Interest on "1977 Bonds", Closing, and Pledged Securities BIDS FOR INTEREST ON 1977 BONDS Bids were received by telephone from the four city depositories (banks). Citizens Bank & Trust bid the same interest rate as the two Twin Cities banks. Pursuant to disbursement, the following bid was received: EFFECTIVE ANNUAL YIELD $150,000 - to fulfill payments due as of July 1 -- 175,000 - invested to August 10 5.15 175,000 -.invested to September 10 5.25 175,000 - invested to October 10 5.35 Balance - invested to November 10 5.40 Thereafter, the checking and savings account for this bond issue was prepared for the closing. CLOSING ON THURSDAY, JULY 14, 1977 Buzz Schantzen and I traveled to Minneapolis for the closing and met with Bob Sander of Juran & Moody and our approving bond attorney. Monies were wired to the Citizens Bank & Trust Account at the First National Bank of Minneapolis Mayor and City Council 1977 Bonds Page 2 and in turn credited to our local bank. All investments by Citizens were made the same day and the City accounts credited. PLEDGED SECURITIES The Citizens Bank has provided additional pledged securities to insure their investment in repurchase agreements. Since they already had excess pledged securities, only $600,000 additional pledged securities are to be approved Tuesday evening. GDP:ms RESOLUTION NO. 5989 RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK & TRUST CO. OF HUTCHINSON, MINNESOTA WHEREAS, the Citizens Bank & Trust Co. of Hutchinson, a City Depository, has presented as collateral $600,000 as follows: PLEDGE DESCRIPTION RATE DUE AMOUNT 7080 Fed. Ld. Bks. 6.80 10-23-79 $200,000.00 7080 Fed. Natl. Mtg. Assn. 7.95 7-10-86 200,000.00 7080 Fed. Natl. Mtg. Assn. 6.45 12-10-81 200,000.00 Total $600,000.00 BE IT RESOLVED, by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited with the Ninth Federal Reserve Bank for safe- keeping. Adopted by the City Council this 26th day of July, 1977. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk (612) 879-2311 HUTCH" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: _ _ - Julv22. 1977 TO: --Mayor and City Council --------------y-_-_ FROM: - Gary D. Plotz, Administrative Assistant SUBJECT:Survey of Liquor Liability Insurance ---------------- COVERAGE COVERAGE SURETY BOND CITY (POPULATION) PER PERSON PER ACCIDENT $1.000-5,000 Hutchinson (9,546) Litchfield (5,262) Willmar (13,632) Stillwater (10,208) Mound (6,968) Howard Lake (1,162) Long Lake (1,506) Owatonna (15,341) Red Wing (12,834) New Ulm (13,051) Albert Lea (19,418) ' Montevideo (5,745) Alexandria (6,973) $250,000 $500,000 Yes 100,000 300,000 Yes 35,000 70,000 Yes 10,000 20,000 Yes 100,000 300,000 Yes 100,000 300,000 Yes 100,000 200,000 Yes None Required None Required Yes None Required None Required Yes None Required None Required Yes None Required None Required Yes No Private (Non -Club) License Allowed No Private (Non -Club) License Allowed ' The Office of the State Liquor Commissioner has advised me that there are no state statutes or agency regulations that require any limits for license approval. It is noteworthy, though, that a recently adopted 1976 statute limits the lia- bility for on -sale establishment at $250,000/500,000. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M B M U R A N D U M DA'T'E: -- __ .-- June_24,_1977 __ _ — — — TO: __Mayour and City_ Council FROM: Gari D._ Plotz. Administrative Assistant SUBJECT: _Insurance for Intoxicating Liquor License ` _ _ _ _ _ _ — _ _ A local insurance agent notified our office that the City has approved on -sale intoxicating liquor licenses with insurance limits at less than those specified by City Ordinance. As seen by the attached information, two licenses exist with less cover- age than required by the Ordinance. The insurer's client would like $100,000/300,000 bodily injury coverage to remain (refer to Chalet Supper Club), as the higher $250,000/500,000 limits require two layers of insurance and exceptionally high premiums. There appears to be two alternatives: 1. Require all intoxicating license holders to have the higher limits ($250,000/500,000), or 2. Amend the Ordinance to allow for $100,000/300,000. GDP:ms Attachment ' (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O RAND Q M DATE: ,Itme 21,1977_____ TO: --Gary D._Piotz----------------- - - - - - - FROM: --Marilyn Swanson ---------------- - - - - - - SUBJECT: _-Intocafiing Liquor I icgnse ------------ - - - - -- At the present time there are only two liquor licenses issued for intoxicating on -sale liquor. Chalet Supper Club Occidental Fire & Casualty Co. of N. Carolina Primary Liquor Liability Limits: $50,000 per Person Bodily Injury $100,000 per Accident Bodily Injury $50,000 Loss of Means of Support $50,000 Property Damage Excess Liquor Liability Limits: $50,000 per Person Bodily Injury $200,000 per Accident Bodily Injury $50,000 Loss of Means of Support $50,000 Property Damage Bond - $3,000 The Dinner Bell Lloyd's of London Liquor Liability Limits: $50,000 Bodily Injury & Property Damage $100,000 Loss of Means of Support $100,000 Comprehensive/Blanket Coverage (each occurrence) $100,000 Protective Liability/Premises (aggregate) Midland Insurance Company Excess Liquor Liability: $50,000 Bond - $3,000 The Liquor Ordinance, Section 806:15, requires a surety bond or cash or cer- tified check in lieu of such bond, in the sum of not less than $3,000.00, and a liability insurance policy to insure against damages under the Civil Damage Act, or any other act or law, said policy limits to be not less than $250,000 per injured person, and $500,000 per accident or occurrence. Our office has been informed that the local insurance agencies will not issue insurance policies for more than $100,000 coverage per injured person and $300,000 per accident or occurrence. DATE: May 19, 1977 POLICE DEPARTMENT MEMORANDUM TO: Mayor D J Black and City Council - - FROM: Dean M O'Borsky. Chief of Police -- SUBJECT: Change in Ordinance I would like to propose that you consider changing the dog ordinance, section 1015:00 as follows by adding these Following sentences. At the time of purchase of a license the *owner shall produce a copy of the animal's current vaeoination to include rabies and distemper. Proof of vaccination must be made before the owner will be allowed to purchase the license for his dog. I would also like to propose that an additional section be added to the dog ordinance which provides for impotadtng of dogs should a bite be involved. To this then I would like to suggest a paragraph be added which could read something like that which follows. In all cases where an animal bite 3s involved the animal shall be impounded by the Chief of Police at the owner's expense for a period of not less than 10 days. If, at the time there is no evidence of rabies or other diseases, the dog will be returned to the owner. *"444 - Dean M. O'Borsky Chief of Police DW/jma A t- rV147 N 4 r� r i J[ N S 0 1 V ,5:50 OF IC A d7 WASHIw. Ii 0J AVENUE WEST Y ", M E M O R A N D U M DATE: _Juj3X-1A, _1917_ - - - - - - - TO:-city,Coun 11---- - - - - --- - - - - - - FROM: -Dgp2a&lcy.----------------------- SUBJECT: -Static. Q�d-fQr-Airp2xt_MainLeuance_ and-Dparation_ - - - - - - Attached are copies of a letter from Minnesota Aeronautics Division, an agree- ment and resolution for state aid for airport maintenance and operations during FY 78 and 79. The agreement is identical to that entered into for the last two bienniums. The Airport Commission at a meeting on July 15th recommend adoption of the resolution and entering into the agreement. Minnesota Department of Transportation Transportation Building, St. Paul, MN 55155 June 16, 1977 phone 296-8046 Mr. Gary D. Plotz Administrative Assistant Clerk 37 Washington Avenue West T �' Hucchinson, Minnesota 55350 '977 ' Dear Mr. Plotz: Subject: State Aid For Airport Maintenance And Operation `3SpE2L. Enclosed are three copies of a proposed form of resolution and the agreement for requesting State aid for maintaining your airport during all seasons of the year up to June 30, 1979. For maintenance and operation during the year, the State will partici- pate on a 66 2/3 percent basis not to exceed the amount of State aid set forth in the agreement for the cost of snowplowing, de-icing and sanding, mowing, fertilizing, reseeding, rehabilitating runway lights, landing strip markers and drainage system, and general maintenance of the runways, taxiways and apron areas. Reimbursment will be based on actual time and cost records kept by the Municipality. Prior to any reimbursmient being made by the State, the Municipality must have a zoning authority established and such authority must have adopted or be in the process of adopting an Airport Zoning Ordinance in accordance with Minnesota Statutes 360.061 to 360.074. If you desire State assistance and agree to comply with the requirements of the agreement, please submit three copies of the agreement and three copies of the resolution to this office so State funds can be encumbered. An approved copy will be returned to you for your records. It is particularly important during the winter acrd spring seasons, or when hazardous conditions exist, to keep the air -traveling public informed of the status or condition of your airport. This is accomplished by notifying the nearest Federal Aviation Administration Flight Service Station and this department. Sincerely yours, Zt ems..._ Lawrence E. McCabe Assistant Commissioner Aeronautics Division Room 413 LEM: caw An Equal opportunity Employer Enc. f e AGREEMENT FOR STATE AID FOR AIRPORT MAINTENANCE AND OPERATION AT THE AIRPORT The State of Minnesota and the of (Name of Municipality) agree as follows: 1. The Municipality will keep at least one paved runway and associated taxiway, and apron area, cleared of snow and ice for safe use of aircraft using wheels. The paved runway shall be kept clear its full length and width, and snowbanks kept down so that aircraft wings will clear them, and runway and threshold lights will reamin visible. 2. The Municipality will maintain the runways in good order by performing main- tenance work, including but not limited to the following: a. Crack filling and patching of surfaced runways, taxiways and aprons. b. Mowing grass on landing strips and around lights. The grass must be mowed at least seven feet beyond the -lights and at no time may the grass exceed six inches in height on landing areas. c. Maintain beacon and runway lights or markers, and rehabilitate them when necessary. d. Fertilizing and seeding as necessary to prevent erosion. e. Maintain clearance in approach zones in conformance with Aero 9 of the Division of Aeronautics "Rules and Regulations." f. Replacing windsock when necessary. g. Maintain the drainage and fencing systems. 3. The Municipality shall provide at least two yard type -lights in the building/ aircraft tiedown area, and shall keep the area lighted from dusk to dawn. The Municipality shall also keep the airport property clear and free of debris. At airports where aviation fuel is dispensed, at least one 20 -pound, dry - powder fire extinquisher shall be available in the vicinity of the fuel pump. 4. The airport must pass periodic inspections performed by a representative of the Division of Aeronautics for compliance with the rules and regulations of the Department and for compliance with this agreement. If the airport is not so maintained in an operational, safe manner, then no reimbursement shall be made hereunder. S. The State will reimburse the Municipality 2/3 of the direct, actual main- tenance and operation costs not reimbursed by any other.source, not to exceed $ 3,000 of State aid for each fiscal year. _ 6. The Municipality shall submit a breakdown of its costs incurred hereunder to the Assistant Commissioner, Aeronautics on forms supplied by him. In any and all events, costs must be submitted to the Assistant Commissioner, Aeronautics on or before August 1 for each fiscal year ending June 30. No requests received after Atieust 1 for the preceding fiscal year will be honored by the Assistant Commissioner, Aeronautics. The Assistant Commissioner, Aeronautics reserves the right to reject items that may not be eligible for reimbursement, and ,reimbursement may be denied entirely if the airport is not properly maintained in accordance with this Agreement. 7. The Municipality has established a zoning authority for the airport and such authority is in the process of and will complete with due diligence an air- port zoning ordinance in accordance with Minnesota Statutes 360.061 to 360.074. 8. This Agreement is in effect for the fiscal years 1977-1978 and 1978-1979. It may be terminated at any time on thirty days written notice by either party. APPROVED: DEPARTMENT OF ADMINISTRATION By Authorized Signature Date Approved as to form and execution: Special Attorney DEPARTMENT OF TRANSPORTATION AERONAUTICS DIVISION By Assistant Commissioner Date By Municipality Date Title By Title Date -2- RESOLUTION FOR STATE AID FOR MAINTENANCE AND OPERATION Be it resolved that the Mayor (and Clerk) (is) (are) authorized to sign an agreement with the State of Minnesota for State aid for maintenance and operation of the Airport during all seasons of the year up to June 30, 1979. The State will pay up to 66 2/3% of the cost, not to exceed the amount specified in the agreement. Passed this day of , 19 Attest: Clerk: (SEAL) Municipality: (612) 879-2311 CI T V OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 , MEMORANDUM DATE: July 19, 1977 --------------- TO: City Council FROM: City Engineer SUBJECT: Wells ---------------------------------- Last week Well No. 5 became inoperative. Fredrickson was called in for inspection of same for repair costs. The pump has been pulled and repaired, the column is being repaired and the Well will be acidized to clean out the accumulated rust. The cost will be approximately $6,700.00. Well No. 4 has not been checked for the last five years and is due for maintenance service before it becomes .inoperative. The cost for inspection and acidizing will be approximately $6,500.00. I recommend it be done at this time. We will have to do the same to Well No. 3 and 6 next year, as it will be 5 years that they have had any maintenance service done on them. ns Sincerely, CITY OF HUTCHINSON - Marlow V. Priebe City Engineer 9-- V DATE: July 19, 1977 POLICE DEPARTMENT MEMORANDUM TO: Mayor and City Council FROM: Dean 0' Borsky, Chief SUBJECT: Remodeling in the Police Department In the 1975 Five -Year Plan which was developed for the City of Hutchinson we prepared and budgeted for some office remodeling within the police department. I have developed plans which will include utilization of some wasted space in the back room, elimination of a hallway and the removal of the bathroom in the dispatch area which will add three private office spaces with doors in the police depart- ment. This is an extremely needed addition to the department as we are in the critical stage for space and privacy. Our department is used as a meeting place, combination office and central hallway for everything that goes on around the City Hall -Courtroom area. This additional space is absolutely a necessity for us. I have an estimate from Mr. Clyde Gregor of Hutchinson who advises that he can finish the work for approximately $2700. The money is in the budget and I would like to proceed with this matter with your approval as soon as Mr. Gregor is able to get to the job which he says could be in approximately two weeks. EW/jma tc)p TV MOVE c Xf CIL f�P X' J'pi t �� S(�ry — at9, Iry I t ��-I-, ,Oo o AL s RPh � : �' L° ��t�t� /%�w►oVF /1✓4LLt iq' � <<�esp►f i �c� Qo Th 41, M AA'tI Ve �0/0'S��c/io y l,6 s>' y L-1 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: _ _ _ July 25, 1977 — _ — — To: City Council FFON: Citi Engineer — — — — — — — — — — — — — — — — — — — — — — — suwmT: Ston► Point Lift Station ________________ The original pumps installers at Stoney Point Lift Station are in need of replacement due to the fact that new development in that area will increase the sewage flow to a point greater than the present capacity. The cost for these replacement pumps is $4,571.85. I recommend they be installed this year before the development is completed. Sincerely, CITY OF HUTCHINSON Xa�21-�3�, L Marlow V. Priebe City Engineer ns 9-r REGULAR COUNCIL MEETING July 26, 1977 GENERAL FUND Myron Johnson fire ma shall $ 112.00 Walter Rippe plumbing insp. 191.60 Dan Goede recreation swimming 327.50 Karen Dobratz recreation swimming 259.50 Sue Summerfield recreation 79.80 Stan Systma recreation baseball 228.00 Mark Muetzel recreation 228.00 Roger Fitzloff recreation baseball 220.50 Ann Sweeney r6creation 171.25 Julie Hoeft recreation swimming 165.00 Kristen Natwick recreation swimming 169.00 Tome Getzke recreation swimming 169.00 Randee Washechek recreation pla mobile 165.00 Jill Nelson recreation pla mobile 54.00 Dan Prochnow cemetery 216.00 Catherine Duehn park department 198.00 Mathew Griebe park department 167.75 Craig McLain park department 198.00 John Miller park department 145.75 Steven Lueneberg park department 216.00 Norman Wright park department 219.00 Audley Jorgenson police dispatch 24.40 Carlie Karg police reserve 12.20 Wes Asplin police reserve 12.20 Dorothy Hassman police dispatch 99.13 Joel Bernhagen engineering dept 273.00 Bill Karl engineering dept 132.00 James DuHamel street department 168.00 Douglas Ten Eyck street department 216.00 Basil Bell street department 308.88 Gladys Hogan Liquor store 263.25 Frank Rahn liquor store 75.00 McLeod Coop Power Assn. airport utilities 118.61 State Treas. Soc. Sec. FICA contribution 7,015.73 Donald Pauley mileage & meals 29.03 Elden Willard mileage & meals 135.00 Hamner Pittman mileage 5.85 New Ulm Flight Service airport manager services 280.00 Hutch Utilities repairs -Tartan Park 77.00 Hutchinson Telephone Co. flexoline sheets 75.21 Home Bakery meeting supplies 2.70 Weis Tree Service trim trees-cemterery 157.50 St. Cloud Safety & Chemical supplies 42.00 Madsen Insurance Agency airport ins. 2,175.00 Plaza Internationale Motel meeting expense 288.75 D. J. Black mileage & meals 69.67 $15,956.76 WATER FUND William Haas labor $ 204.00 Philip Meier labor 47.60 Michael Tucker labor 204.00 Ronn Tulman labor 204.00 Robert Taper labor 168.00 State Treas.-Soc. Sec. FICA Contribution 758.81 Finley Mix mtg. registration fee 10.00 Minn. Wastewater Opt. Assn. registration fee 35.00 Wadena Area Voc-Tech. registration fee 30.00 Triple G. beer $ 1,661.41 OFF STREET PARKING FUND Charles Bell servicing meters 120.00 Harvey Daharsh servicing meters 90.00 $210.00 BONDS OF 1977 Keefe, Schantzen, Bradford fees for bond sale 11,700.00 Hutch Utilities construction costs 323.73 L. N Sickels Construction costs 4,064.69 $16,088.42 MUNICIPAL LIQUOR STORE Griggs, Cooper & Co., Inc: liquor 2,073.32 Old Peoria Co., Inc. liquor 827.70 Ed Phillips & Sons liquor 1,284.24 City of Hutchinson salaries 4,884.90 Hutchinson Utilities electricity 380.18 American Linen Supply Co. uniform rental 198.89 Locher Bros. liquor 4,351.05 Friendly Bev. Co. liquor 1,484.40 Bernick's pop 54.30 Triple G. beer 4,979.00 A. J. Ogle Co., Inc. beer 896.85 Northland Beverage pop 95.15 Coca -cola Bottling Co. pop 426.80 Lenneman Bev. pop 11,429.45 gyp. membership fee 100.00 MUNICIPAL LIQUOR STORE cont. Minnesota -Wisconsin Truck Lines Commissioner of Revenue Ed Phillips & Sons Co. Twin City Wine Co. Griggs, Cooper & Son Co. Famous Brands, Inc. City of Hutchinson Hutchinson Cold Storage Griggs, Cooper & Sons Co. Ed Phillips & Sons Famour Brands, Inc. expenses 254.76 sales tax 2,389.18 liquor 2,538.38 wine 389.74 liquor 3,902.65 liquor 766.18 transfer 10,000.00 loan payment 150.00 liquor 2,110.18 liquor 517.09 liquor 26.33 $ 56,510.72 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 FOR YOUR INFORMATION M E M O R A N D U M DATE: —July -25, 1977 To: LtryXQuncil FROM: -City -Cty Engineer — — — — — — — — — — — ——————— — — — — —— SUBJECT: -Storm Sewer Water Problems , Saturday, July 23rd, -1977 The major problems occured in the low areas caused by the heavy rainfall. We found all storm sewer systems to be working. The catch basin inlet capacity is such that many areas were inundated for a short period of time. In some areas the water overflowed curbs due to grass & weed clippings or other debris which reduced the flow into the catch basins. There are a few locations that could be improved with the installation of an additional catch basin. The storm sewer outlet on 5th Avenue SE was checked and it appears that we should consider constructing a larger trunk line for about six (6) blocks. This line serves an area as far West as Franklin Street and as far South as Linden Avenue. McDonald's Mobile Park had a flooding problem. This caused a inflow into the Sanitary Sewer which caused an overloading on the Stoney Point Lift Station. This overloading caused the pumps to overheat and auto- matically switch off. Before we were able to get auxillary pumps set up we did have a'backup of sewage into at least two houses. Some of the problems of the storm on Saturday are unavoidable due to the heavy rainfall in a short period of time. Respectfully, CITY OF HUTCHINSON Marlow V. Priebe City Engineer ns (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 FOR YOUR INFORMATION M E M U k A N D U M DATE: July 22, 1977 TO: Mayor and City Council FROM: _Gary P. Plotzs Administrative Assistant SUBJECT: population Estimate_ On Wednesday, July 13, I traveled to St. Paul to meet with Hazel Reinhardt. I also had Clarence Simonowicz along to support our population estimate. Clarence described to Hazel how the estimates were developed. Further, Clar- ence stated it was his belief the City could sufficiently document the esti- mates, if they were contested. Hazel Reinhardt, State Demographer, then attempted to have us compromise on a figure of 8,865; however, we remained steadfast on the figure of 9,546. As a result of the State Demographer objecting within 30 days and our non- acceptance of the figure 8,865, Hazel Reinhardt will be certifying the figure of 9,546 to the Department of Revenue (see attached letter). GDP: ms Attachment ATE NESO July 15, 1977 STATE OF MINNESOTA STATE PLANNING AGENCY 101 CAPITOL SQUARE BUILDING 550 CEDAR STREET ST. PAUL, 55101 Mr. Gary D. Plotz Administrative Assistant City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Mr. Plotz: \2! -l£ FOR YOUR INFORMATION We are submitting the levy limit resolution from the city of Hutchinson to the Department of Revenue only on the basis that we did not object to the population estimate within the 30 -day limit as is required by the statute. We believe the population estimate of 9,546 is unreasonable for the city of Hutchinson. Even though the city would be free to levy for 9.54j, it would be better for the city to levy on the basis of 8,865. This population estimate is more reasonable and we would be able to defend that number in the event of petition or lawsuit. We could not and would not defend the accuracy of the city's resolution estimating the population was 9,546. A high levy limit population would also place Hutchinson in an embarrassing position in 1980 when a census is taken. If the census is less than the levy limit population the city could lose money. The 1976 estimate for McLeod County shows an increase of 1,400 persons since 1970. We are attaching a copy of a revised worksheet by which we arrived at the population estimate of 8,865. Please note that the revised estimate worksheet brings the 1970 data,into compliance with data in the 1970 census of population and housing. The revised worksheet assumes the same vacancy rate for the estimate period as in 1970. This is the same assumption used on your original worksheet. We assumed a seven percent decline in household size between 1970 and the estimate date. This decline is modest when compared to the experience of other places in Minnesota. Sincerely, , Hazel H. Reinhardt State Demographer HHR:lw "AN EQUAL OPPORTUNITY EMPLOYER" LOCAL UNITS §ST SUAMIT A RFS9LUTIGN STATING THAT THEY HAVE ADOPTED THE YOTAL FOPULATIONNUMBER REACHED BY USE OF THE GUIDE SHEET AS THE POPULATION TO BE USED FOR LEVY LIMIT PURPOSES. THE RESOLUTION AND GUIDE SHEET Stiff BL.. BETSENJ,UARETPTE DEMO— RAP ER, �TA1551! 1NING AGEN Y,T. FAUL, ��BY JUNF i, 19 F. 3/10/76 CTIDF FOR ESTIMATI,MG CIMENT LOCAL GOVERNMFNT POPULATIONS 1. TOTAL HOUSING iIN I TS, 1970* 2,703 2. VACANCY RATE, 1970* 2.1% 3. VACANT UNITS*(line 1 times line 2) 58 4. OCCUPED UNI TS, 1970* (line 1 minus line 2_§4,55 3 51 OTAL (,0 S OF UNITS SINCE 1970 15 �'�'�'� demolitions, fire, abandonment, etc.) 6. TOTAL NEW UNITS SINCE 1970 444 7. TOTAL UNITS AS OF DATE ESTIMATED 3,132 line 1 minus line 5 plus ine 6) 8. VACANCY RATE AS OF DATE ESTIMATED _,2.0% about same as 1970) 9. VACANT UNITS (line 7 times line 8) 6� 10. ?ffUPI�DS OFF )DATE ESTIMATED 3 nemi)NITSnusl sO69 11. PEP.SONS PER HOUSEHOLD, 1970* 2.99 12. PERSONS PER HOUSEHOLD AS OF DATE (reduced by 7%) ESTIMATED 13. POPULATION IN [!OUSE OPS (line 10 times line 8.53 +2 14. POPULATION IN INSTITUTIONS, 1970* 135 15. POPULATION IN INSTITUTIONS AS OF 333 DATE ESTIMATED 16.OTAL POPULATION Tline 13 15) =88� plus°line *DATA AVAILABLE FROM 1970 CENSUS OF POPUU.TIOM AND DOUSING LOCAL UNITS §ST SUAMIT A RFS9LUTIGN STATING THAT THEY HAVE ADOPTED THE YOTAL FOPULATIONNUMBER REACHED BY USE OF THE GUIDE SHEET AS THE POPULATION TO BE USED FOR LEVY LIMIT PURPOSES. THE RESOLUTION AND GUIDE SHEET Stiff BL.. BETSENJ,UARETPTE DEMO— RAP ER, �TA1551! 1NING AGEN Y,T. FAUL, ��BY JUNF i, 19 F. 3/10/76 r(612) 879-2311 HU pC�; 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 July 18, 1977 Mr. James Haugen 452 James Street North Hutchinson, MN 55350 RE: Outside Reader for Water Metor FOR YOUR INFORMATION Dear Mr. Haugen: On May 10, 1977, I wrote you relative to the reason for the Outside Reader and a request for you to return a copy of said letter setting a time and day convenient to you for installation. To date, I have not received such a time. According to information furnished me, the only residence, in the North section of the City, not having said Reader is yours. Kindly provide us with this information. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer ns CC: Clyde Drahos, Water Sup't City Council (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 FOR YOUR' INFORMATION ME MO RK'ND UM DATE: July 20, 1977 --------------- TO: — Hutchinson City Council — — — — — — — — — — — — — — — — — — — FROM: —Planning Commission —--------------—————— SUBJECT: Downtown Development Program — ------------------- ----- -------- At the regular Planning Commission meeting on July 19, 1977, a presentation of the Downtown Development Program was made by Mr. Clarence Simonowicz of CRS, Inc. Also present to support the proposal were members of the Hutchinson Downtown Study Committee, Mr. Dick Lennis representing the Downtown Council and Mr. Frank Fay of the Chamber of Commerce. On a motion from Laurel Olson with the second from Elsa Young the following resolution was unanimously adopted. "The Hutchinson Planning Commission endorses and supports the Downtown Development Plan and encouraged the City Council to proceed without delay in the implementation of the program." Respectfully submitted, Thomas Cone, Chairman Hutchinson Planning Commission TELEPHONE 612 896-5795 HUTCI INSON AY EA CHAMBER OF COMMERCE 218 Lhohtl, LMain 04utckin m ovinnegoto 55350 July 19, 1977 FOR YOUR INFORMATION Jim Harrington Commissioner Minnesota Department of Transportation Trar.sportation Building St. Paul, MN 55155 Dear Mr. Harrington: It is with utter disbelief that after two mass mailings in our community asking for input on the MN/DOT/Plan, compiling the information, presenting it to our own City Council and having a representative at your regional meeting who gave a two page report and a personal letter from our Mayor to all members of the commission present on Tuesday April 26, you don't have one word about Hutchinson in your phase one report. What's going on? Why has the entire commission and Depart- ment of Transportation ignored us? I wait for your reply. Enclosed is another copy of our report. Sincerely, Robert D. Otte Executive Vice President cc Lyle Koehler Bob W.^hlford Gary Plotz Z Mayor D. J. Black Representative Adolph Kvam Senator John Bernhagen Peter A. Fausch MINUTES OF CROW RIVER REGIONAL LIBRARY BOARD June 13, 1977 FOR YOUR INFORMATION The Crow River Regional Library Board met at the Dassel Public Library on Monday, June 13, 1977. Representing Litchfield Present: Mrs. Bea Thompson, Litchfield „ Litchfield Rev. Duane Grage, Litchfield „ Meeker County Miss Aleda Swanson, Dassel „ County Mrs. Joan Reckdahl, Grove City Meeker „ meekerKandiyCo County Mr. Leif Fostervold, Spicer „ Kandiyohi County Mr. Clarence Lund, Lake Lillian „ Kandiyohi County Mrs. Alyce Gandrud, Sunbg „ Willmar Mr. LeRoy Sanders, Willmar „ Hutchinson Mr. Ralph Bergstrom, Hutchinson McLeod City Mr. Howard Christensen, Hutchinson McLeod County Mrs. Loretta Hochsprung, Brownton „ Glencoe Mr. Howard Hoese, Glencoe Mr. Burton Sandberg, Director, CRRL Mrs. Kathy Matson, Asst. Dir., CRRL Watkins Representing Meeker County Absent: Mrs. Karen Osterberg, „ Willmar Mrs. Marcia Kleberg, Willmar Willmar " Willmar Mrs. Jeanette Buchanan, „ Kandiyohi County Mr. Orlynn Mankell, New London „ Hutchinson Mrs. Kathy McGraw, Hutchinson „ McLeod County Mr. Floyd Sneer, Winsted The meeting was called to order by president Bea Thompson. Mr- Christensen moved. second by Mrs. Reckdahl that the minutes be approved. Carried. Mr. Hoese moved, second by Mr. Bergstrom, that the treasurer's report be accepted and filed. Carried. their ew Bell & The director's report was giventhat there are more raga: headquarters has now rests from the nbookmobile well projector. The statistics show the branches than from the larger agencies because they are more able to rests from their own collections. Five staff members attended the genealogy P - bookmobile is distributing flyers in the Green Lake area this andyeaalso "Be a Bod)in some ther '„ locations. The theme for the summer reading Programwill involve a bus tour A continuing education project for employees this summer on July 19. Some board to the Minneapolis Public Library and a book printing company members are also invited to come along. The staff has conducted aginprograms sesss - some of the branches during the past month- An outdoor Poetry scheduled for the library in Willmar. Mr- Sundberg read a letter from Mrs- Chapman, Glencoe librarian, thanking for the OPLIC meeting and the spring workshop. Bills were presented for payment. One entry was voided' Mr_ Fostervold moved, second by Mrs. Reckdahl, that they be paid_ Carried. Committee Reports: Mr- Bergstrom reported that Hutchinson is considering concentrating all city offices and activities in back of the present library location so the library will remain there and possibly be expanded. Rev. Grage reported that Litchfield has t State Bank building. Plans are to move in received a go ahead to purchase the Firs early 1978. Money for moving costs and renovation is being sought. OPLIC was pleased with results of the Spring Regional Meeting. The board discussed the nature of their work and their responsibilities and concluded that they are fulfilling what they appointed to do_ Communications: The Public Library Newsletter was passed around. Mr. Sandberg reported that a copy of the 1978 budget and an accompanying letter was sent to all governing bodies The letter included a warning about the effect that too low a mill levy will have on our state aid. The bookmobile was involved in a minor accident at the Christian Rest Home. Repairs are covered by insurance. Our application for a federal grant for children's services was turned down because, it didn't meet all the requirements. Our application for special CETA funds for mending and record cataloging projects was approved. Mr. Sundberg will be attending a meeting in Detroit Lakes to discuss a State Arts Grant. There will be a workshop in August on the statistical evaluation of library service. Trustees are urged to consider attending. The League of Women Voters has decided to study libraries as a project for the coming year. Unfinished Business: A letter will be sent to Brownton, Lester Prairie, Silver Lake, and Stewart asking about their interest in a branch library. Mrs. Osterberg has indicated that there is some interest in Watkins also. New Business: The "Declaration of Intention to Participate" was signed by Mrs. Thompson. Mr. Sanders moved, second by Mr. Lund, that she be authorized to do this. This document rust be completed in order to receive state aid funds. We discussed whether the library should become involved in the administration of the Kandiyohi County Law Library. The "Long Range Plan" was distributed and summarized. Mileage reports were completed and the meeting was adjourned. Respectfully submitted, Lee Sanders Secretary Pro Tem S PCC IFC- TRRW PORTTION PRNtCTS FOR YOUR IF I Region 6E j G Upgrade Highway 12 Construct a Litchfield bypass of Highway 12 Pave the runway at Glencoe Airport Construct a Litchfield bypass of Highway 22 Initiate transit service in Willmar Upgrade Highway 212 to a four -lane facility between Norwood and 494 Complete Highway 15 near Dassel Establish an airport in every city of over 1,000 people Region 6W DATION :: "Ar "-- Upgrade the railroad track from Madison :t ;_- to Minneapolis Improvethe railroad track from Ortonville to Wheaton Upgrade Highway 7 north of Ortonville ?'= Upgrade Highway 212 to a four -lane facility �. between the Twin Cities and South Dakota Construct Highway 212 bypass of the following ^,— sites: Granite Falls, Sacred Heart, Renville, Danube, Olivia �;�.y_ Do not construct a Granite Falls bypass of Highway 212 Initiate transit service in Appleton Begin transit service in Madison Upgrade Highway 12 to a nine -ton facility Improve Highway 40 from County Road 25 to Highway 119 Improve Highway 119 from Highway 40 to Appleton 26 OAO M� 7uax