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cp09-27-1977 cADMINISTRATIVE -UPDATE-. SEPTEMBER 27, 1977 CITY OF HUTCHINSON ISSUE NO. lk HUTCHMOBILE I have talked with Dorothy Braun regarding the proposed changes in the operation of the Hutchmobile, specifically, the changes include a re-classification of Dorothy's responsi- bility from Transit Coordinator to full-time bus driver. Dorothy has informed me that she is willing to accept the re-classification and stay on in the capacity of bus driver. AFFIDAVIT OF CANDIDACY - FILINGS SEPTEMBER 27 - OCTOBER 18 There is a publication error in the length of time for filing the Affidavit of Candidacy for the City elections. The last day for filing the Affidavit is October 18, pursuant to City charter. This cor- rection will be in tonight's newspaper and has been posted on the front door of City Hall. SPEAKER AT OPTIMIST MEETING This morning I spoke at the Optimist breakfast meeting. I summarized my work involvement since arriving in Hutchinson and also my anticipated activities, such as planning and zon- ing, downtown redevelopment, transit and completing the Community Development Block Grant objectives. MUNSBLANNEA TIOd HEARING FRIDAY, SEPTEMBER 30 The.State MuDicipal Board has chosen to hold a second hearing on the Munsell property duo to a revised.description. It is noted that there were no objections at the first hearing. AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 27, 1977 A. Call Meeting to Order - 7:30 P.M. -/2. Invocation - Reverend Ray Hinsch ✓3. Consideration of Minutes of Regular Meeting of September 13, 1977 ,/4. Public Hearing - 8:00 P.M. (a) Consideration of Proposed 1978 Budget Action - MOLion to close hearing 5. Communications, Requests and Petitions )(a) Consideration of Request by Gary Plotz to Attend ICMA Conference in Atlanta, Georgia October 30 - November 3, 1977 Action - Motion to approve - Motion to reject .%(b) Consideration of Request to Hold Free Teen Dance at Elks Lodge on October 7, 1977 Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances %/ None 7. Reports of Officers, Boards and Commissions ✓(a) Minutes of Hutchinson Planning Commission dated August 16, 1977 and Special Meeting dated August 29, 1977 Action - Order by Mayor received for filing ✓�(b) Minutes of Park and Recreation Board dated September 7, 1977 Action - Order by Mayor received for filing Ac) Minutes of Hutchinson Community Hospital Board of Directors dated August 23, 1977 Action - Order by Mayor received for filing Council Agenda September 27, 1977 i%(d) Minutes of Downtown Development Committee dated September 16 and 20, 1977 Action - Order by Mayor received for filing J(e) Monthly Financial Report - Augi,st, 1977 Action - Order by Mayor received for filing 8. Unfinished Business /(a) Consideration of Request for Liquor License Fee Refund by Robert Lynch (DEFERRED SEPTEMBER 13, 1977) Action - Motion to reject - Motion to approve refund J(b) Consideration of Parking Meters Action - Motion to reject - Motion to waive second reading and adopt Ordinance No. 544 J(c) Consideration of Annual Contract for Assessing in 1978 Action - Motion to reject - Motion to approve and sign contract 9. New Business �a) Consideration of Improvement Project, Jefferson Street Action - Motion to reject - Motion to approve moving two gas pumps vb) Consideration of City -Owned Property at 26 Franklin Street North Action - ,/(c) Consideration of Dutch Elm Program Action - ,/(d) Consideration of HUD 701 Grant, Revised Work Program Action - Motion to reject - Motion to approve revision and enter into contract with Minnesota State Planning Agency and waive read- ing and adopt Resolution No. 6020 -2- 00 Council Agenda September 27, 1977 L4) Consideration of Transportation Board Recommendations: 1. Transfer Responsibility of Transit Coordinator to Adminis- trative Assistant 2. Reclassification of Dorothy Braun as Bus Driver 3. Change Hours of Bus Service 9:00 A.M. to 5:00 P.M. Effective October 1, 1977 Action - Motion to approve - Motion to reject ✓(f) Consideration of Request for Conditional Use Permit submitted by Melvin Doering with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt resolution granting conditional use permit �g) Consideration of Request for variance submitted by Ford Rolfe with favor- able recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt resolution u(h) Consideration of Amendment to Zoning Ordinance to create I/C-1 District with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive first reading of ordinance and set second reading for October 11, 1977 ,/(i) Consideration of Amendment to Plan Development Agreement for Alberts' First Addition with favorable recommendation of Planning Commission Action - 4j) Consideration of Request for Variance submitted by Clifford H. Ruschmeyer with unfavorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt resolution ,/(k) Consideration of Request for Conditional Use Permit submitted by Colleen R. Williams with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt resolution granting conditional use permit J(1) Consideration of Rezoning Area near Hilltop Addition from R-1 to R-2 with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive first reading of ordinance and set second reading for October 11, 1977 -3- Council Agenda September 27, 1977 ti(m) Consideration of Request for Petition to Vacate Easement submitted by John Miller with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive first reading of ordinance and set second reading for October 11, 1977 d(n) Consideration of Amendment to Personnel Policy Action - Motion to reject - Motion to waive reading and adopt Resolution No. 6023 Ao) Consideration of Hiring Gary Falk as Part -Time Employee at Civic Arena Action - Motion to reject - Motion to approve employment ✓(p) Consideration of Request for 1977 Christmas Decorations Action - Motion to approve - motion to reject V(q) Consideration of Downtown Christmas Shopping and Free Parking Action - Motion to reject - Motion to approve free parking ✓(r) Consideration to Establish Date for Adoption of 1978 Budget, Certifica- tion of Local Tax Levy, Certification of Special Assessments, and Certi- fication of Delinquent Water, Sewer and Refuse Accounts Action - Motion to reject - Motion to establish date ,%10. Miscellaneous (a) Communications from Clerk -Administrative Assistant 41. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate fund 12. Adjournment -4- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 27, 1977 A. Consideration of Minutes of Special Meeting dated September 27, 1977 Action -Motion to approve - Motion to approve as amended ✓6. Resolutions and Ordinances ,/(a) Resolution No. 6024 - Commending Hazel Baseman Action - Motion to reject - Motion to waive reading and adopt 9. New Business (s) Consideration of 40 -Hour Work Week Employee for Two -Month Period at Civic Arena Action - Motion to reject - Motion to approve hiring employee for two-month period V(t) Consideration of Increasing Firemen's Relief Pension and Reducing Retirement Age Action - Motion to approve - Motion to reject MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 13, 1977 1. CALL TO ORDER The meeting was called to order by Mayor Black at 7:30 P.M. with the follow- ing members present: Aldermen Westlund, B. Peterson, Haag, in addition to Mayor Black. Absent: Alderman R. Peterson. Also present were: Administra- tive Assistant Plotz, City Engineer/Public Works Director Priebe, Community Development Director Pauley, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend Ray Rinsch of the Bethsny Baptist Church. 3. MINUTES on a motion by Alderman Westlund, seconded by Alderman B. Peterson, the min- utes of the Regular Meeting of August 23, 1977 and Special Meeting of Septem- ber 1, 1977 were unanimously approved. 4. PUBLIC SEARING - 8:00 P.M. (a) 1978 IMPROVEMENT PROJECT - PROJECT 78-01, SCHOOL ROAD Mayor Black opened the public hearing at 8:00 P.M. by reading the Notice of Searing, Publication No. 1979, 1978 Improvement Project, Project 78- 01, School Road. City Engineer/Public Works Director Priebe presented 1978 improvement project and reported that the bridge is expected to be completed by July 1, 1978. The assessments on the project will be based on that for regular residential streets. A sidewalk has been discussed for the west side of School Road to Roberts Road, with a walkway across the bridge. The cost of the project to the City will be approximately 50% of the total cost. The estimated total cost for the project is $336,700, and the City's cost will be approximately $172,375. Mayor Black explained the procedure for this type of project and how the costs are distributed through the assessment roll. He then asked if there was anyone present who wished to be heard. 431 Council Minutes September 13, 1977 The following were present and made inquiries regarding the Project: - Jim Waldron School Road S.W. (Rt. 4) - Esther Christensen - Richard Peterson representing John Miller 714 Shady Ridge Road - Asked when a decision will be made on a sidewalk and which side it will go on. Asked about the yards and boulevards in the area since there is a difference in elevation. Also, asked if there were any hid- den costs in the figure quoted. - Indicated that she had read the letter wrong, and her property was not involved in the 1978 project. - Presented to the Council some of the problems the bridge and grade are bringing to John Miller. He is concerned about the grade on the approach to the bridge and that it will go into his land. Fill could be brought in, but this is expensive. Also, 30 feet has been taken off his two lots (240 feet) for a service road west of the bridge. The two questions Mr. Miller wishes to ask the Council are: 1) Could the Council and Engineer keep the in- cline to the bridge as low as pos- sible, and 2) would it be possible to bring the building forward more than the established footage set by the City. - Craig Johnson - Inquired about road right-of-way School Road S.W. (Rt. 4) and width of street. Wondered if parking would be allowed. There being no one else present wishing to be heard regarding Project 78-01, it was moved by Alderman Haag, seconded by Alderman Westlund, to close the hearing at 8:30 P.M. Motion carried unanimously. After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to waive reading and adopt Resolution No. 6017 entitled Resolution Ordering Improvement and Preparation of Plans. Motion car- ried unanimously. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR GARY PLOTZ AND KEN MERRILL TO ATTEND MUNICIPAL ACCOUNTING COURSE -2- Council Minutes September 13, 1977 After discussion, it was moved by Alderman B. Peterson, seconded by Alderman Haag, to approve the request for Gary Plotz and Ren Merrill to attend a 12 -week Municipal Accounting Course at Anoka -Ramsey Com- munity College starting September 14, 1977. Motion carried unanimously. (b) CONSIDERATION OF REQUEST TO ATTEND OSHA SAFETY SEMINAR After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to approve the request of James Haasl, Chairman of the Employee Safety Committee, to attend an OSHA Safety Seminar at the Hutch- inson Area Vocational Technical Institute on September 21, 1977. Motion carried unanimously. (c) CONSIDERATION OF REQUEST TO ATTEND CRIMINAL JUSTICE COURSE SEPTEMBER 20- 21, 1977 After discussion, it was moved by Alderman B. Peterson, seconded by Alder- man Westlund, to approve the request of Chief of Police O'Borsky to at- tend the Twelfth Annual Criminal Justice Course in Bloomington, Minnesota on September 20-21, 1977. Motion carried unanimously. (d) CONSIDERATION OF REQUEST TO ATTEND AMERICAN WATER WORKS ASSOCIATION CONFERENCE OCTOBER 5-7, 1977 After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to approve the request of Clyde Drahos to attend the American Water Works Association meeting in Rochester, Minnesota on October 5-7, 1977. Motion carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 26/77 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, to waive second reading and adopt Ordinance No. 547 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations in the City of Hutchinson and the Official Zoning Map. Motion carried unanimously. (b) ORDINANCE N0. 27/77 - AN ORDINANCE AMENDING ORDINANCE N0. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON TO ALLOW FOR PUBLIC AND PRIVATE RECREATIONAL FACILITIES After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to waive second reading and adopt Ordinance No. 548 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations in the City of Hutchinson to Allow for Public and Private Recreational Facil- ities. Motion carried unanimously. -3- Council Minutes September 13, 1977 (c) RESOLUTION NO. 6013 - COMMENDING DONALD F. PAULEY Mayor Black read Resolution No. 6013 and presented it to Donald Pauley with words of appreciation, on behalf of the entire Council, for all the time and efforts Mr. Pauley has contributed to the City of Hutchinson during his time of employment here. After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, to waive reading and adopt Resolution No. 6013 entitled Com- mending Donald F. Pauley. Motion carried unanimously. (d) RESOLUTION NO. 6014 - COMMENDING GLEN ENGWALL After discussion, it was moved by Alderman B. Peterson, seconded by Alderman Haag, to waive reading and adopt Resolution No. 6014 entitled Commending Glen Engwall. Motio n carried unanimously. (e) RESOLUTION NO. 6015 - COMMENDING L. D. "TIP" MILLS After discussion, it was moved by Alderman B. Peterson, seconded by Alderman Haag, to waive reading and adopt Resolution No. 6015 entitled Commending L. D. "Tip" Mills. Motion carried unanimously. (f) RESOLUTION NO. 6016 - COMMENDING J. HAROLD BEYTIEN After discussion, it was moved by Alderman B. Peterson, seconded by Alderman Haag, to waive reading and adopt Resolution No. 6016 entitled Commending J. Harold Beytien. Motion carried unanimously. (g) RESOLUTION NO. 6018 - TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND After discussion, it was moved by Alderman B. Peterson, seconded by Alder- man Haag, to waive reading and adopt Resolution No. 6018 entitled Trans- ferring $10,000 from Liquor Store to General Fund. Motion carried unani- mously. (h) RESOLUTION N0. 6019 - COMMENDING WALTER RIPPE After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, to waive reading and adopt Resolution No. 6019 entitled Com- mending Walter Rippe. Motion carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - AUGUST 1977 There being no discussion, the report was ordered by the Mayor to be received for filing. -4- Council Minutes September 13, 1977 (b) MONTHLY FINANCIAL REPORT - AUGUST 1977 The August Financial Report will be presented at the next Council meeting. , (c) MINUTES OF PARR AND RECREATION BOARD DATED AUGUST 3, 1977 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (d) MINUTES OF HUTCHINSON COMMUNITY CENTER BOARD DATED AUGUST 25, 1977 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (e) MINUTES OF TRANSPORTATION BOARD DATED AUGUST 10, 1977 AND SEPTEMBER 12, 1977 There being no discussion, the minutes were ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF REQUEST TO PLACE FENCE ACROSS DIRE BY NEAL TESSMER (DEFERRED AUGUST 23, 1977) The request of Neal Tessmer to extend an already existing fence across the dike adjoining his property on the north was discussed at the last Council meeting and deferred to this meeting. City Engineer/Public Works Director Priebe pointed out that this area is partially owned by the City, and an easement was secured from Mr. Tessmer when the dike was built. No definite property line was ever determined at that time. After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, to approve the request to extend the fence across the dike at Mr. Neal Tessmer's expense. Motion carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF ELIGIBILITY ROSTER FOR POLICE DEPARTMENT Mayor Black made reference to Chief of Police O'Borsky's memorandum re- garding an eligibility roster. The selection procedure for police offi- cers is rather lengthy so it is recommended that such a list be pre- pared for availability to the Police Department at the time retirement of police officers occurs or additional staff is needed. -5- Council Minutes September 13, 1977 After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, to approve the preparation of an eligibility roster by the Civil Service Police Commission. (b) CONSIDERATION OF REQUEST FOR LIQUOR LICENSE FEE REFUND BY ROBERT LYNCH Mayor Black called upon City Attorney Schantzen for his legal counsel on the matter of refunding a liquor license fee for the unused portion. Mr. Schantzen responded that he could not remember any case where a re- fund had ever been given and thought the policy was "no refund". Mayor Black expressed his opinion that he, also, thought there was no provision provided and, therefore, no refund could be made. Alderman Westlund felt that a refund should be given Mr. Lynch. Alderman Haag felt that if it is legal to refund the remaining liquor license fee, a refund should be given to Bob Lynch. After discussion, it was the consensus of the Council that more infor- mation is needed before a decision can be reached on this matter. It was moved by Alderman Haag, seconded by Alderman B. Peterson, to defer action until more information has been secured. Motion carried unanimously. (c) CONSIDERATION OF HIRING GYMNASTICS STAFF FOR FALL PROGRAM OF RECREATION DEPARTMENT After discussion, it was moved by Alderman Westlund, seconded by Alder- man B. Peterson, to approve the hiring of the recommended gymnastics staff for the fall program of the Recreation Department. Motion carried unanimously. (d) CONSIDERATION OF EMPLOYMENT OF PATRICE VAN DER VEEN AS TEMPORARY FULL- TIME EMPLOYEE In order to prepare the 1978 proposed budget in typed form, it was nec- essary to hire a temporary full-time person. It is also anticipated that this temporary employee will fill the vacancy of Nancy Schwanke when she is on a maternity leave. After discussion, it was moved by Alderman B. Peterson, seconded by Alder- man Haag, to approve the employment of Patrice Van der Veen as a temp- orary full-time employee beginning September 6, 1977. Motion carried unanimously. (e) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATE -6- Council Minutes September 13, 1977 After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to approve the request of Agnes Hagstrom, 405 Main Street South, for a reduced trash and refuse rate. Motion carried unanimously. (f) CONSIDERATION OF EXTENDING THE OPERATING HOURS OF THE HUTCHNOBILE FROM 9:00 A.M. TO 7:30 A.M. FOR SUBSCRIPTION SERVICE Administrative Assistant Plotz reported that the Transportation Board is interested in providing transportation service to HAVTI students. Inasmuch as their classes begin at 8:00 A.M., the bus would need to start running at 7:30 A.M. No additional employees would be needed to operate a subscription service to HAVTI. After discussion, it was moved by Alderman B. Peterson, seconded by Alderman Westlund, to approve the extension of operating hours of the Hutchmobile from 9:00 A.M. to 7:30 A.M. for subscription service to begin September 14, 1977. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz commented on the Notice of Filings printed in the Leader regarding the up -coming City elections. He will be check- ing on the dates for the candidates to file an Affidavit of Candidacy since a question was raised on this matter. He also mentioned the new laws passed by the Minnesota State Legislature during their 1977 session. Mr. Plotz reported that the computer terminal was installed at City Hall on Friday, September 2, and implementation of the payroll system began on September 9. On September 8, 1977, Mr. Plotz was the guest speaker for the Ambassa- dors meeting and presented a report on his work activities since arriv- ing in Hutchinson and the anticipated activities of the near future (Downtown, Planning and Zoning, etc.). Recently weekly half-hour clerical staff meetings were begun for the pur- pose of communicating Council and administrative decisions, discussing work loads and responsibilities of employees, and suggesting improve- ments, as well as to answer questions of employees. Administrative Assistant Plotz, City Engineer/Public Works Director Priebe, and Assistant Public Works Director Roberts attended a Hennepin County auction on September 10, 1977. With Council authorization, they bid on and purchased two vehicles. One vehicle is a 1973 International pickup truck with approximately 33,000 miles which sold for $775.00. The other vehicle is a 1971 American Motor station wagon with approximately 70,000 miles which sold for $700.00. The pickup will replace a vehicle in the Street Department, and the station wagon will be used by the In- spection Department as the monthly mileage allowance for the Building Inspector will be discontinued. -7- Council Minutes September 13, 1977 (b) COMMUNICATIONS FROM MAYOR BLACK Mayor Black appointed two additional members to the Downtown Development Committee, namely: Donald Glas and Steve Richards. (c) COMMUNICATIONS FROM ALDERMAN WESTLUND Alderman Westlund made reference to a previous discussion the Council has held regarding ramps for the handicapped on Main Street and referral of this project to 1978. He further commented that he had noticed in Minneapolis that a build-up had been blacktopped in at the curb to cre- ate a ramp -type effect. He wondered if this method would work in Hutch- inson rather than spending the money to cut away curbs. City Engineer/Public Works Director Priebe had some reservations about using the above mentioned method of blacktopping because of the water flow along the curb. The suggestion will be taken to the Safety Com- mittee for their recommendation on this matter. (d) COMMUNICATIONS FROM ALDERMAN HAAG Alderman Haag commented on a letter received from the Citizens Bank re- questing that the parking meters on the north side of the bank be changed to 15 -minute parking. Mayor Black commented that there is a conflict between the businessmen who want to keep the parking meter time limit as low as possible and those who do not want to impose a time limit on parking. The letter also referred to streets, curb and gutter. These items will all depend upon what action is taken on the Downtown Program. (e) COMMUNICATIONS FROM CITY ENGINEER/PUBLIC WORKS DIRECTOR City Engineer/Public Works Director Priebe presented a drawing of the Civic Arena showing the proposed landscaping and parking areas. It is his plan to make two street openings and complete some of the concrete work this year. The estimated cost is $6,500 for a sidewalk and curb around the building. Alderman Haag inquired if funds are available to do this work in 1977. Administrative Assistant Plotz responded that there is a line item in the amount of $15,000 in the 1977 Civic Arena budget. Completion of this work will require a change order on the contract with James Hanson Construction Co. After discussion, it was moved by Alderman Westlund, seconded by Alder- man B. Peterson, to approve the above mentioned work be completed this year, with the remaining work to be finished in the spring of 1978, and -8- ►1 Council Minutes September 13, 1977 issue a change order on the contract with James Hanson Construction Co. Motion carried unanimously. (f) COMMUNICATIONS FROM RUFUS ALEXANDER Rufus Alexander reminded the Council and others present to attend the Open House at the Utilities Office on Wednesday, September 14, 1977. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A motion was made by Alderman Westlund, seconded by Alderman B. Peter- son, to approve the verified claims and authorize payment from the ap- propriate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 9:00 P.M. on motion by Alderman Haag, seconded by Alderman B. Peterson. Motion carried unanimously. Moll R MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 27, 1977 Vice -Mayor Westlund called the special meeting to order at 2:00 P.M. Present were Aldermen Westlund and B. Peterson. Absent were Aldermen K. Peterson and Haag in.addition to Mayor Black. Also present were Administrative Assistant Plotz and Chief of Police O'Borsky. Publication No. 1982 entitled Advertisement for Bids - Police Patrol Car, City of Hutchinson, Minnesota, was read by Vice -Mayor Westlund. The following bids were opened and read: Plowman's $5,365 1978 Ford LTD Wm. -James Auto 5,995 1978 Pontiac Catalina Both bids include the trade-in of Hutchinson's present 1975 Ford police patrol car. It is noted that in the proposal from Wm -James Auto there are three exceptions to the specifications. After discussion, it was moved by Alderman Westlund, seconded by Alderman B. Peterson, to refer the bids to Administrative Assistant Plotz and Chief of Police O'Borsky for review and recommendation. There being no further business for discussion, the meeting was adjourned at 2:05 P.M. C�* (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D L).M DATE: September 23, 1977 TO: _Mayor and Cid Council ________,__._ _________ FROM: Gari D. Plotz, Administrative Assistant ----------------- SUBJECT: _________ SUBJECT: _ Administrator/Manager Convention I have information on advance registration for the International City Manage- ment Conference (ICMA) in Atlanta, Georgia October 30 - November 3, 1977. I have also received an estimate for round-trip coach fare of $192. The regis- tration fee is $90 plus room and board at the Convention. There are sufficient monies in the 1917 budget under Administrative Assistant - Travel, Schools and Conferences. This Convention is generally attended by city administrators and is the one that offers workshops specifically designed for administrators and managers. I have never attended a national convention and feel this is an outstanding opportunity to learn and exchange ideas with other city administrators and managers. With your approval, I will fill out the attached application and make the necessary arrangements to attend the Conference in late October. I will also furnish a Conference itinerary for your information when I re- ceive it. I intend to bring my wife along to this Conference at my own expense. GDP:ms ICMA 631,. ANNUAL CONFERENCE REGISTRA, ION ATLANTA, GEORGIA OCTOBER 30 • NOVEMBER 3 Complete and return this form to: ICMA, 1140 Connecticut Avenue, N.W., Washington, D.C. 20036 SPECIAL NOTE: TO OBTAIN THE DISCOUNTS SHOWN, PA A1T4 CHER MUST BE RECEIVED AT THE ICMA OFFI EPTEMBER 30th. CONFERENCE BADGE Please check this label for your correct name, organization and address. Please fill in the following exactly as you want your badge to appear Make any corrections directly o " - ' -' NicknameNickname r– 71 j,j f? Bob CWP, Qoc VARY +AR v1ARY J Name (, L c rC K— A) `•,' I V ' S� r First Last 37 d:� SH 1 r ;' _, J U _ 1;_ T Title 14(�IViI 1✓ I 1 f )F t) I L s i 'v , ., J _ ` �/T"'�I Of fi%/TCi�itiCSO 4/ Organization _ city OTG AIJOA✓ State /�l1*40 "sj yTr L_ J TYPE OF REGISTRATION No. Fee Total Fee $ 90.00 SOCIAL EVENTS Wednesday Afternoon Tour— 3r Panorama of Atlanta 1:00 to No. Tickets Price ® Adult $6.00 Total Price Member Before Sept. 30 o, 'Child $4.00 After Sept. 30 oz $100.00 5:00 p.m. 32 Honorary Member 03 MAQ ' Wednesday Afternoon Tour— 33 Because You're in the South 1:00 to 5:00 p.m. 34 Adult $9.00 Life Member oa $35.00 'Child $5.50 Before Sept. 30 o5 $25.00 —Wednesday Afternoon our— 3e Adult $5.00 Student Member After Sept. 30 o6 $3500 Journey in Black History 1:00 to 5:00P.M. 36 Full-time student Before Sept. 30 07 $40.00 *Child $4.00 (includes 1 year) student membership After Sept. 30 $50.00 Wednesday Afternoon Tennis Y Tournament Noon to 5:00 p.m. Please Check Male: Female: Non Member Before Sept. 30 os After Sept. 30 io $115.0(1 PS.00 $1 Beginner Intermediate Advanced i (Must bring own equipment) 37 $5.00 Non -Member Speaker tt ( -', .'�: . _ �' r. Press Representative (Affiliation) 12 , '; ' Wednesday Afternoon Golf Toumament (Includes golf Please Check cart rental) 1! Male Noon to 5:00 p.m. Female $7.00 Staff Member t3 Guest of fa Spouse (Fill In for badge) 15 (Must bring own equipment) 3e Nickname $20.00 mmuso 41" Name No. YOUTH PROGRAM — Ages 6 and up Price Total Children (Fill In names for badges) t - pr , ,, Tickets a Price Monday—Trip to Name Age ` , i'`' Stone Mountain (includes lunch) $13.50 Return to hotel for crafts Chau 8:45 to 5:00 at Tuesday — Trip to Femback Science Center (includes lunch) $13.50 Return to hotel for crafts 8:45 to 5:00 p.m. az MAJOR CONFERENCE EVENTS No. Tickets Price ® Total Price Wednesday Morning Program Crafts in hotel 9:00 to Noon 43 $ 3.00 Monday Prayer Breakfast 7:30 a.m. 21 $ 5.75 Wednesday Evening Program Disc Jockey Party with Movies $10.00 Monday Evening Welcome to $18.50 the South Party 6:30 p.m. 22 for Younger Children (includes supper) 5:45 to 10:00 p.m. an Tuesday ICMA Management Breakfast 7:30 a.m. 23 $ 5.75 POST CONFERENCE TOUR Tuesday Awards Luncheon 12:30 p.m. za $ 8.00Thursday — Trip to +1 A14 Walt Disney World b Wednesday Regional Breakfast 7:30a.M.25 $ 5.75 $ Wednesday Banquet and StageSub-Total $17'00F Show 6:00 p.m. 26 Sub -Total Forward $ Sub -Total $ TOTAL $ Indicate how paid: Registration fee will be refunded in full for those who, unexpectedly, cannot attend. Personal Check Enclosed $ Refunds will be made on tickets only if cancelled or turned in 48 hours prior to any event. Business Check Enclosed Voucher Enclosed # $ REGISTRATION FEES AND CHARGES MUST BE SETTLED AT THE CONFERENCE. Purchase Order Enclosed k $ $ ALL REFUNDS WILL BE MADE BY THE CLOSE OF REGISTRATION. $ TOTAL s R APPLICATION FOR PERMIT TO HOLD PUBLIC DANCE FEE $5.00 * 1. Name of applicant P, Address 2. Organization bn V1 n I'5 SG h Y'cxecle r-,, Sgc re`q rv, Address /4064V 54erbtywmf xr/M/C.4 3. Place to be held & time �0 owm 4. Band already booked ti10 bQ/!d �P�,. 5. Name of band Doh E''Se- W., %/ he �Citf AOrc/ 44I0 6. Have you run dances in Hutchinson before?pn�t Elsewhere? NO _ 7. Date dance to be held: C�LfO%bl� '%. /9'77 �� -r�°ow �13 ./ql � nte) 8. I understand that according to Minnesota Statues, Ch.624, Sec. 624.50: "OFFICER MUST ATTEND ALL PUBLIC DANCES. It shall be incumbent upon the person to whom such permit is issued to have an officer of the law present at every public dance to be given or held there- under during all the time the public dance is being held. In the case of a public dance to be held or given in a city, village, or borough, such officer of the law shall be designated by the chief peace officer thereof. In all other cases such officer of the law shall be designated by the sheriff of the county. In all cases the fees and expenses of such officer of the law shall be paid in advance by the person to whom the permit has been issued. In case any person, not a public officer, shall be designated as such off- icer of the law, the person to whom the permit has been issued shall be responsible for his acts and conduct and there shall be no lia- bility for his acts and conduct on the part of the officer desig- nating him under the provisions of section 624.42 to 624.54. Signature of Applicant 9. Recommendation of Chief of Police 10. Action of City Council 11. Fees and expenses of officer* Zluc.E�_ * (Payable in.Advance) �r� WHEREAS, Haw Bateman ha.a aenved the City weft as a membeA of the Hutchi.nton Safety Councie 40n the pact 6eveAae yeau; WHEREAS, aai.d Hazet Bateman has aeAved jaithjuUy and W-4ent4 giving o6 hen time and tatenta toward .the a yr i.chment o6 .the City. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, deep appn.eci.ati.on .i.d he.Aeby exp ",aed to Haze. &ueman boit heh a+jo).e- meWoned b env cet and the gratitude o f Hwtr aimon and the citizens theneo 6 iz ,heAeby expreaaed. Adopted by the City Councit th.e:4 27th day 04 SeptembeA, 1977. Mayon ATTEST: GaAy V. PZotz City CteAk MINUTES SPECIAL PLANNING COMMISSION MEETING Monday, August 29, 1977 The special meeting was called to order by Vice Chairman Ken Gruenhagen with the following members being present: Elsa Young, Bruce Peterson and Don Erickson in addition to Chairman Gruenhagen. Members absent were Tom Cone, Clint Tracy, and Paul Christen. Also present was Planning and Zoning Administrator Pauley. Mr. Pauley explained the request for rezoning the area near the Hilltop Lane, Conneticut Street, and a portion of Shady Ridge Road from R-1 to R-2, for future residential building lots. After further discussion, Elsa Young made the motion to set the public hearing for the next regular Planning Commission meeting on Tuesday, September 20, 1977. Don Erickson seconded that motion and it carried unanimously. There being no further business to come before the Planning Commission at this time the meeting was declared adjourned by Acting Chairman Gruenhagen at 12:20 P.M. REGULAR MEETING - HUTCHINSON PLANNING MISSION August 16, 1977 1. CALL TO ORDER Cbsirman Cone called the meeting to order at 7:30 P.N. with the following members being present: Elsa Young, Ren Gruenhagen, Don Erickson, Bruce Peterson, and Clint Tracy in addition to Chairman Toa Cone. The member absent was Paul Christen. Also present were City Engineer Priebe, Adainistrative Assistant Plots, and Planning and Zoning Administrator Pauley. 2. MIHO'!'ffi On Motion by Bance Peterson and seconded by Clint Tracy the previous minutes for the regular meeting on July 19, 1977 and the special meeting on August 19 1977 were approved. Motion carried unanimously. 3. PUILIC HEARINGS a) COIiSIDEBATION OF SETTING ZONING FOR 1977 AWAZTON IN CLIPWN HEIGHTS AREA At 7:32 P.H. Cbairman Cone opened the hearing by reading the public hearing notice as published in the Hutchinson Leader on August 5, 1977. Mr. Pauley explained the location of the area involved and the reason behind setting the zoning. There being no one else present wishing to be heard, the bearing was closed at 7:35 P.M. by Ren Gruenhagen. Elsa Young seconded the motion and it carried unanimously. After discussion Bruce Peterson made the motion to recommend approval to the City Council, seconded by Clint Tracy and carried unanimously. b) CONSIDERATION OF REQUEST FOR SIGN VARIANCE SUBMITTED BY HUTCHINSON CIVIC ARENA Chairman Cone opened the hearing at 7:36 P.K. with the reading of the Public Hearing notice as published in the Hutchinson Leader and the memo from staff dated August 10, 1977. Ralph Neumann -Explained the proposal and appearance Coordinator of the signs, one with the title of Hutchinson Civic Arena the building and one lighted up sign with the coning events which can be changed when needed. At 7:38 P.M. the hearing was closed on motion by Bruce Peterson and seconded by Clint Tracy. Motion carried unanimously. After discussion, Bruce Peterson recommended approval of this request to the City Council for approval, seconded by Ren Gruenhagen and carried unanimously. 74 August 16, 1977 Page 2 c) CONSIDERATION OF REQUEST FOR SIGN VARIANCE SUBMITTED BY DAKTRONICS, INC. At 7:39 P.M. the public hearing was opened by Chairman Cone with the reading of the notice as published in the Hutchinson Leader on August 5, and the memo from staff recommending approval dated August 10, 1977. Jay Beytien Representative of First State Federal -Explained the sign they have proposed would be pretty much the same with addition of the message center. Mr. Pauley explained having not issued any variances the Planing Commission is establishing a precedence for later sign variances. In the case of First State Federal which has an overhang on the front preventing a sign on the front, no setback on either the front or the sides, this leaves a roof sign as the only other alternative. At 7:45 P.M. Elsa Young made a motion to close the hearing, seconded by Bruce Peterson and carried unanimously. After further discussion, Elsa Young made the motion to recommend approval of the request for a sign variance to the City Council. Clint Tracy seconded the motion and it carried unanimously. d) CONSIDERATION OF REQUEST FOR PRELIMINARY AND FINAL PLAT LOREN'S THIRD ADDITION Chairman Cone opened the hearing at 7:46 P.M. and read the public hearing notice as it appeared in the paper and the memo submitted by staff dated August 10, 1977. City Engineer Priebe gave a brief explanation of the request for the plat and also added that no additional entrances would be placed onto Dale Street. At 7:50 P.M. Clint Tracy made a motion to close the hearing, seconded by Elsa Young, and carried unanimously. After discussion, it was moved by Ken Gruenhagen and seconded by Don Erickson to recommend approval of this request contingent upon receipt of $940.50 for Park and Playground contribution. Motion carried unanimously. e) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY FORD ROLFE At 7:51 P.M. Chairman Cone opened the hearing with the reading of the public hearing notice and the memo from staff, recommending their approval of the request. Ford Rolfe -Explained this is a nice home and 844 -2nd Ave. SW he would like a nice basement under it. Mr. Priebe indicated he anticipated Hutchinson may be removed from the Flood Fringe District because of their adequate storm sewer and dike. August 16, 1977 Page 3 At 7:54 P.M. the hearing was closed on motion by Bruce Peterson and seconded by Ken Gruehagen. Motion carried unanimously. After discussion it moved by Don Erickson to recommend the request for a conditional use permit to the City Council for approval, seconded by Clint Tracy and carried unanimously. f) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE SUBMITTED BY LEONARD MILLER Chairman Cone declared the hearing open at 7:55 P.M. Pat Flynn -Explained that this is consistent with Attorney other uses of that area. He also Citizens Bank Building submitted the site plan to the Planning Commission members present. There being no one else wishing to be heard at this time, the hearing was closed on motion by Bruce Peterson at 8:00 P.M. Ken Gruenhagen seconded the motion and it carried unanimously. After discussion it was moved by Ken Gruenhagen, seconded by Bruce Peterson to recommend approve to the City Council the consideration of this amendment to the Zoning Ordinance. The motion carried unanimously. 4. NEW BUSINESS a) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY MELVIN DOERING Mr. Pauley explained that Mr. Doering wished to add on to the existing garage which requires a conditional use permit according to the Zoning Ordinance. After discussion, it was moved by Ken Gruenhagen, seconded by Clint Tracy to set the public hearing for the next regular meeting on September 20, 1977. The motion carried unanimously. b) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY FORD ROLFE Mr. Pauley explained that Mr. Rolfe would also like to add on to his existing garage, which does not conform to setback requirements of the 62 and 74 Ordinance. After discussion, it was moved by Clint Tracy to set the public hearing for September 20, 1977. Don Erickson seconded the motion and carried unanimously. c) CONSIDERATION OF HUD 701 PLANNING GRANT Mr. Pauley explained that this grant is identical to the ones submitted to the state, however, this 701 planning grant is for federal funds. Bruce Peterson made the motion to submit the grant to City Council for approval and the motion was seconded by Elsa Young. The motion carried unanimously. August 16, 1977 Page 4 d) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE TO CREATE I/C-1 DISTRICT Mr. Pauley, together with City Engineer Priebe and Building Official Willard, discussed the possibility of amending the Zoning Ordinance to create an I/C-1 District. He explained the reasoning behind this request and also pointed out on the City map where the area would be located. Mr. Pauley stated the City Attorney has also reviewed this request for an amendment to the zoning ordinance. Don Erickson made the motion to recommend the request to the City Council and Ken Gruenhagen seconded that motion, and it carried unanimously. e) CONSIDERATION OF AMENDMENT TO PLAN DEVELOPMENT AGREEMENT FOR ALBERTS' FIRST ADDITION City Engineer Priebe stated that there had been a change in ownership and a change in the general plans. He showed the Planning Commission the layout of the amendment to the plan development agreement for Alberts' First Addition, which consisted of 40 units in three buildings rather than five. After lengthy discussion, Clint Tracy made a motion to set the public hearing for September 20, 1977. Ken Gruenhagen seconded the motion and it carried unanimously. f) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY CLIFFORD H. RUSCHMEYER Mr. Pauley stated Mr. Ruschmeyer wished to add on to his existing garage to allow for two cars. Ken Gruenhagen made the motion to set the public hearing for September 20, 1977, seconded by Bruce Peterson and carried unanimously. g) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY COLLEEN K. WILLIAMS Mr. Pauley explained that she wished to construct a private recreational facility which required a conditional use permit. Motion was made and seconded to set the public hearing for September 20, 1977 by Elsa Young and Don Erickson, respectively. h) CONSIDERATION OF REQUEST FOR PETITION TO VACATE EASEMENT SUBMITTED BY JOHN MILLER After discussion, Bruce Peterson made the motion to set the public hearing for the next regular meeting on September 20, 1977. Elsa Young seconded that motion and it carried unanimously. g) COMMUNICATIONS FROM ADMINISTRATIVE ASSISTANT Mr. Plotz gave an update on where we stand as far as budget for planning and L-1 August 16, 1977 Page 5 zoning. He explained that the Municipal Facilities Study comes from the Planning Budget and will be carried over in 1978. Mr. Pauley stated which studies remain to be undertaken. Mr. Plotz asked for the Planning Commission's feelings and opinions as to the budget and the programs. The Commission expressed favoritism toward continuing and finishing what was started in regards to the downtown programs and studies. Don Erickson made a motion to accept the budget as presented, seconded by Clint Tracy. The motion carried unanimously. 5. ADJOURNMENT There being no further business to come before the Planning Commission at this time, the meeting was adjourned at 9:00 P.M. PARK AND RECREATION BOARD MINUTES September 7, 1977 The Park and Recreation Board met in the Northeast Park with the following being present: "Bud" Daggett, Larry Morrissette, Don Falconer, and Kathy McGraw. Also present were Recreation Director Rod Keith, Council representative Kay Peterson, Administrative Assistant Gary Plotz. The minutes of the August meeting were read and approved. Rod Keith gave his report on the recreation activities. This year Silver Lake will have 20 boys participating in youth football, making a total of 112. Women's recreation Volleyball will be registered September 8th in the Old Armory. Mr. Keith gave the approximate cost for new tennis courts if they were placed in the Northeast Park. The cost would be $18,900 for the City without lights, and $21,900 with lights. A discussion ensued on whether it would be wise to build them this year considering only receiving the grant before the August meeting. Kay Peterson said the Council would also like more information and she felt a survey should be made of the Northeast area. The Board felt the matter should be explored more thoroughly and Mr. Falconer made a motion, seconded by Mr. Morrissette to this effect, an "aye" vote by all members followed that a letter be sent to the Jaycees asking them to make a survey of the Northeast area. The Jaycees had volunteered to donate money if the courts were to be added to the Park. Chairman Daggett said as the West River Park has been completed a survey would show whether the Northeast Park might be the next park to plan for. They now have soccer, softball and skating there. Fred Roberts report suggested a change in collecting camp fees in the West River Park should be worked out since some campers had left without paying. Telephone poles will be put up at the John Miller park to keep people from driving in the park. A roadway has been cleared at Helen's addition. Eighteen trees have been moved from there by Hutchinson Landscape; 12 to the Public Square and six to West River Park. The brick house at West River Park will soon be taken down. Mr. Mor- rissette made a motion to accept Mr. Keith's and Mr. Roberts' reports, a second was made by Kathy McGraw, and approved by all members. Mr. Plotz brought before the Board the matter of an ad in "Pioneerland Minnesota" magazine costing $275 advertising West River Park. This magazine can be picked up in Chamber of Commerce offices around the state. Don Falconer suggested a better place to advertise might be with Triple A. The question arose whether we need advertising at all when 168 people stayed in the park this first year. Kathy McGraw made a motion not to advertise in "Pioneerland Minnesota" magazine, seconded by Mr. Morrissette, an "aye" vote by all members followed. A letter received from Gerry Conlin, President of American Payment Centers Inc. of St. Cloud requesting a lease on eight square feet of space on a City Park near an existing concession stand for two years, for a postage free payment center, the Library Square being in mind. Chairman Daggett replied that he doesn't believe we can legally lease land in any of the Parks and asked Mr. Plotz to look into the Page 2 September 7, 1977 matter further. Ordinance No. 546 was read restricting the use and activi- ties in the West River Park. Chairman Daggett brought up the expiration of his term on the Park Board in September and the possible expiration of Dr. Chernausek and Don Falconer, which will be determined at the October 5th evening meeting when the exact dates will be determined. There being no further business to come before the Board at this time, Chairman Daggett adjourned the meeting at 1:20 P.M. Respectfully submitted, Grace Sanstead Secretary HUTCHINSON CCMMUNI1'Y 110SPITAL REGULAR BO,.RD OF DIRECTORS NIEETING - August 23, 1977 5:00 PM Upstairs Conference Room Present: Harold Juul, Trustee; Norah Mullan, Secretary; Rev. David Natwick, Vice President; Virgil Goebel, President; Joan Ewald, Trustee; Philip Graves, Administrator; Darwin ClaLsen, i)irector, Non Medical Services Absent: Paul Haag, Trustee; Bill Rosenow, Assistant Administrator; CharLotte Block, Director, Administrative Services; Dr. Robert Hegrenes, Chief of Staff Prior to the start of the meeting the new ambulance was toured by all and also a short tour through the clinic was given by Mr. Graves. Minutes of past meetings were reviewed. Motion by Natwick, second by Juul to approve the minutes of the past meetings. Motion passed. Graves reviewed the statistical reports commenting that there's been a drop in patient admissions and that he had had meetings with the doctors concerning this. It seemed that it's a trend throughout the nation, not just in Hutchinson. Also indicated that he met with Department Heads and Charge Nurses concerning the staffing during these low times. Accounts Payable were reviewed. Motion by Mullan, second by Natwick pay all accounts payable. Motion passed. The Accounts Payable for the medical clinic were reviewed. Motion by Juul, seconded by Ewald to pay the accounts payable for the medical office building. Motion passed. Graves reviewed the adjusted architects bill indicating he thought the adjustment made by Horty Elving was a very adequate one. Motion was made by Natwick and seconded by Mullan to accept the adjusted bill. Motion passed. (See attached) Graves discussed the installation of the check valves in the medical center indicating that it was a feeling of the architect and hospital personnel that this would correct the problem in the event we would have a sim.iliar situtation occur. Vinyl wall covering was also discussed as a .arge share of the vinyl wall covering that was installed had been reiected because the color was not uniform. — e, Graves informed the board that it appears that the ICU -CCU unit will have delay as we have been advised by the State that we will need a Certificate of Need. lie also indicated that we will try to resubmit again supplying more information and hopefully eliminate the need for the Certificate of Need. The Board was asked for suggestions on naming the new complex. Suggestions that were brought up were: 1. Community Medical Building 2. Community Medical Arts 3. Doctors Building •1. Doctors Medical Center 5. Medical Complex G. Hutchinson Medical Office Building 7. Hutchinson Community Physicians Offices S. Doctors Clinic Building J. Medical Annex 10. Hutchinson Community Health Center After all consideration and debating, it was decided that more time would be needed before a decision could be made. Ambulance Petition was presented and discussed at length. It was indicated that the only income to this hospital was from patient revenue, and that all patients should pay for services received. It was also discussed that as a Medicare participating hospital this could not be done under the "equal charges for all clause". There was a motion by Natwick seconded by Mullan to inform the City Council of the discussion and refer the ambulance petition to them for their action and decision. Motion Passed. Graves gave an update on the hospital auxiliary New and Used Sale and indicated that the hospital has items of little value in the hospital that could be donated if legally possible. Motion by Natwick, seconded by Ewald , to contact Buzz Schantzen and if no there were no legal problems to proceed with the donation. Motion Passed. Various prices quotations for landscaping were reviewed by the board and a motion was made by Juul and seconded by Mullan, to get a firm price and take the lowest price submitted, Motion passed. Mr. Graves explained case work which we have had price quotes from Peter- son Construction the building of cabinetry and storage .in the hospital. lie indicated lie felt that the prices were on the high side and he thought that we should get other bids, however would like to have authorization to proceed. Motion was made by Natwick and seconded by Juul to allow the administrator to proceed with the case work not to exceed $2500.00. Motion Passed. Mr. Graves presented some figures that Adolphson and Peterson had sub- mitted for capping the court yard indicating that it was felt that the; cost would run between $15,000 and $46,000 depending on the type of enclosure used. Some of the problems which we are now having concerning the leaking and space were discussed. Mr. Graves also indicated that this was not in our budget for this year. Mr. Graves asked the board their feelings or thoughts on the construc- tion of a room for a doctors lounge in the basement area. The board suggested that a firm price for the cost of the room be obtained and presented to them. Being no further business, the motion was m<ie by Mullan, seconded by Natwick to adjourn the meeting. Motion passed. Respectfully submitted, Darwin G. Clausen, Recording Secretary ora Mu lan, Secretary MINUTES DOWNTOWN DEVELOPMENT COMMITTEE Friday, September 16, 1977 1. CALL TO ORDER The meeting was called to order by Chairman "Skip" Quade with the following members being present: Ralph Westlund, Bob Stearns, and Tom O'Connell in addition to Chairman Quade. Also present were Administrative Assistant Plotz, City Engineer/Director of Public Works Priebe, Community Development Director Pauley, Bob Otte from the Chamber of Commerce, Mayor Black, and Clarence Simonowicz from CRS and Associates. 2. METHODS AND ALTERNATIVES FOR ADVERTISING AND SELECTING A DEVELOPER Clarence Simonowicz distributed information to everyone present and explained each handout separately, the first of which suggested various methods to sell public land. The second one outlined in detail the sequence of activities to be followed up through maintenance and operation of the public improvements. Clarence also included a sample letter to solicit developer interest, together with a list of 10 points of information to be submitted by the prospective developers. Mr. Pauley suggested asking the developers for samples of previous work similar to that proposed for Hutchinson and even contact other cities where they have done work, primarily to get a visual idea of their work. He also suggested preparing an evaluation sheet as to what would be looked for in deciding on a developer and what questions to ask each one. Everyone agreed with this suggestion and also felt local developers should be given an equal opportunity, but at the same time don't limit it to just local involvement. Mr. Simonowicz pointed out it would be a good idea to set up tentative time frames to be followed, place ads in local newspapers as well as state wide, so that before the end of this year you could possibly have a developer in mind. 3. Because there was not quorum present, it was decided to delay selecting a chairman until the special luncheon meeting at 11:45 a.m. on Tuesday, September 20th, 1977. At which time it would also be discussed as to the meeting dates and times, and location for the future meetings. 4. There being no further business to come before the Committee at this time, the meeting was adjourned at 8:40 p.m. r MINUTES DOWNTOWN DEVELOPMENT COMMITTEE Tuesday, September 20, 1977 1. CALL TO ORDER The meeting was called to order at 12:10 P.M. by Chairman "Skip" Quade with the following members present: Marlin Torgerson, Bob Stearns, Ralph Westlund, Jay Alrick, Don Glas, Dennis Hukried, and Steven Richards. Members absent were Don Abbott, Lloyd Torgrimson, Tom O'Connell, Mrs. Richard Dobratz, and Tom Savage. Also present were: Mayor Black, Administrative Assistant Plotz, City Engineer Priebe, Community Development Director Pauley, and Clarence Simonowicz from CRS and Associates. Mayor Black opened the meeting by thanking all the Committee members for continuing their service on the Committee and at the same time welcomed the two new committee members. He also stated that from now on any decisions that are made will result in some type of action, whereas before this it was just in the planning stages. 2. DISCUSSION OF COMMITTEE ORGANIZATION Chairman "Skip" Quads opened the meeting by stating it was open for nominations for chairman. Ralph Westlund made the motion to re-elect Skip Quade and Dennis Hukriede. The motion was seconded by Bob Stearns, at which time Dennis Hukriede declined the nomination for vice-chairman. Ralph Westlund then withdrew his original motion. Skip Quade indicated he would be more than willing to serve again as chairman, and suggested Bob Stearns as possible vice-chairman. Jay Alrick made the motion to re-elect Skip as chairman and elect Bob Stearns as vice-chairman. Marlin Torgerson seconded the motion and it carried unanimously. Bob Stearns made the motion to set regular meetings for every first and third Tuesday at 11:45 a.m. This motion was seconded by Dennis Hukriede and carried unanimously. 3. MAKE RECOMMENDATIONS TO THE CITY COUNCIL ON HOW TO ADVERTISE AND SELECT A DEVELOPER Clarence Simonowicz suggested the committee set up a framework on how to select a developer in Hutchinson: designate what committees you want to work with, set a deadline date as to when you want the developers to submit their proposals, provide recommendations to the City Council for their next meeting which would start the whole process rolling.. Clarence Simonowicz also indicated that developers are aware of this project and have indicated interest to him as well as to staff and local people in Hutchinson. Bob Stearns made the motion to recommend the proposed "Selection of a Developer" to the City Council with the following additions: (1) that developers submit a resume of projects they were involved in over the past ten (10) years. Minutes, September 20, 1977 Page 2 (2) that developers are to be encouraged to utilize local involvement in the proposal. (3) that developers be required to present their proposal at a joint meeting of the City Council, Downtown Develop- ment Committee, Planning Commission and Housing and Re- development Authority. Bob Stearns made the motion to recommend to City Council that the advertisement be done as follows: (1) to have direct mailings sent to statewide developers, (2) to place an ad in the local newspaper for two weeks and (3) to place one ad in the Construction Bulletin. Marlin Torgerson seconded the motion and it carried unanimously. The motion was also made by Bob Stearns that the advertisement should begin no later than October 1, 1977, all developers' proposals should be received by November 30, 1977, all submissions made by developers will be reviewed by the Downtown Development Committee, Planning Commission, City Council and HRA by December 31, 1977 (in addition they will receive all minutes of the Downtown Development Committee meetings), and the recommendation for a developer will be submitted in early January. Dennis Hukried seconded this motion regarding advertisement and tentative dates, and the motion carried unanimously. Clarence Simonowicz noted that because of the expense involved, the developers design proposals would not be presented until the selection had been made. Mr. Simonowicz suggested the following functions to be taken by the Committee: (1) Develop a list of developers to be contacted (2) Monitor the downtown development process (3) Inquire as to land available for acquisition and propose a policy for land acquisition and relocation to be adopted by the City Council (4) Evaluation sweet to be used in selection of a developer. 5. COMMUNICATIONS FROM COMMUNITY DEVELOPMENT DIRECTOR Mr. Pauley said goodbye to the Committee members and thanked -them for their cooperation and good attendance, and wished them luck with the Downtown Develop- ment in Hutchinson. Skip Quade thanked Mr. Pauley for all the work he has done for the Committee and the community, and that they were sorry to see him go but wished him the best of luck and success in his new endeavor. 6. ADJOURNMENT Dennis Hukried made the motion,to adjourn the meeting at 1:00 P.M., seconded by Bob Stearns, and carried unanimously. TELEPHONE 612 896-579 ItUrFC11INSON AUEA CHAINIHER OF '?S � ,�JattEdv1Aa�n September 22, 1977 TO: Gary Plotz, City Administrator D. J. Black, Mayor City Council Members Doug Flaa, Downtown Council Division President Frank J. Fay, Chamber President FROM: -Robert D. Otte, Executive Dice President RE: Parking Meters The discussions held by the City Council members about the parking meters is of conern to the downtown businesses. It is understood the matter has been tabled untill input has been received from the downtown business people. The chamber of commerce's Downtown Council Division has held two meetings in which increasing the cost of parking at the meters and increasing parking fines has been on the agenda. No One at those meetings wanted to see the cost of parking increased, or the parking fines increased. The position was also taken as a group. The business people felt in view of the approved Downtown Development Plan and the resulting changes in the parking situation to take place, no action should be taken at this time. The Downtown Council Division felt if change were to take place, it could only be temporary in light of the Downtown Development Plan. The temporary change would only upset and confuse the consumer further, and perhaps create ill feelings about parking and shopping downtown. t�Prnrrrs�ct T•"\.' it 1 k Flit- _urt% Trt Mind" (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: September 23, 1977 TO: Mayor and City Council _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ FROM: w Gary D. Plotz, Administrative Assistant_ SUBJECT: ` Contract for County Assessing in 1978 You requested some research on how the amount of $12,500 was determined for the proposed 1978 assessing contract. Number of Parcels = 3,216 Charge per Parcel = $3.88 Calculation = 3,216 x $3.88 = Approx. $12,500 You also requested a comparison on assessing rates of other communities served by the McLeod County Assessing Office: Hutchinson Glencoe 1977 1978 Rate Rate Per Parcel Per Parcel $2.98 $3.88 - 5.16 (start-up file cost with photo) Brownton 3.50 3.85 Lester Prairie 3.25 3.85 (612) 879-2311 CITY GF HUTCHINSON 37 WASHINGTON AVENUE WEST H. UTCHINSON, MINN. 55350 ME MO RA''ND UM DATE: — September 19, 1977 — — — — TO: —Mayor and City Council -------------------- FROM: —City Engineer -----------_,------------ SUBJECT: — ImprovementProject, Jefferson Street — — — — — — — — — — — — The Federal Highway Inspector informed me that two gas pumps on the Albrecht Oil Company property will have to be moved before the Federal Funds on this project can be approved. Mr. Albrecht has notified me that the cost of moving same is $4,278.00. I would recommend approval of payment for moving same, inasmuch, the amount of Federal Funding that would not be approved could amount to $20,000.00. If approved, we could have Mr. Albrecht do the work and give him a credit on his assessment. Sincerely, CITY OF HUTCffHINSON ez Marlow V. Priebe City Engineer m 9 A.-. /r1j('612) 879-2311 C r17 ITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 5=350 September 19, 1977 M E M O R A N D U M TO: Mayor and City Council FROM: Director of Public Works SUBJECT: City Owned Property 26 Franklin Street North On Friday, September 9th, 1977, it was reported that the sewer service line for the above -referenced property was in need of a clean out. Mr. Carlie Karg was contacted to do the work. Inasmuch as, this is City owned property, the question of who is to pay the cost of said clean out has been asked. Your recommendation is requested prior to receiving billing for said work. Sincerely, CITY OF// HUTCHINSON Marlow V. Priebe Director of Public Works ns (6i j 2) 8 /9-2 3 .` i M EMO R A 'N D U M DATE: September 21, 1977 --------------- TO: City Council FROM: Don Pauley SUBJECT: Dutch Elm Program - -------------------------------- This will not be an easy subject to convey in an easily understandable manner. I hope you will bear with me and please feel free to ask questions. Private and Public Removal Costs 1. Sanitation Costs to City for outside contracts - $3,264.00 2. Total number of private trees ordered removed - 153 Number of subsidy requests as of 9/15/77 - 40 Number of trees removed - 79 Range of cost - $33.75 to $740.00 per tree Median Cost - $117.00 per tree Summary of State Grant A total cost of $7,000.00 was estimated for "outside contracts" (private costs and public contracted costs). The State portion will be 45% of that estimate or $3,150.00. Options for Subsidy Program There are two primary options available with alternatives for each option. They are as follows: 1. Deduct City's portion first, this would result in $1,681.20 remaining for private subsidies. ($3,150 - $1,468.80 ($3,264.00 x .45) = $1,681.20) Based on the assumption that subsidy requests could be submitted for up to 200 trees this would result in a State share of $8.406 or a total subsidy of $18.68. 2. Do not collect for the City's cost. Marlow has indicated that as of 9/1/77 the Park Department budget has sufficient funds to cover these expenses, but would leave a balance of approximately $600.00. A Page 2 Again assuming that 200 trees will be subsidized, the State share would be $16.81 or a total subsidy of $33.62. The subsidy alternatives are as follows: a. Pay subsidies on a first come, first served basis at the previous level of $100.00/tree or less until the State subsidy runs out. b. Give subsidy at maximum possible for first 100 trees or a total subsidy of $37.38/tree (option #1) or $67.24 (option #2). c. As stated in option #1 for 200 trees, after City costs are deducted, a subsidy of $18.68/tree can be given. d. As stated in option #2 for 200 trees without first deducting City costs a subsidy of $33.62/tree can be given. Note: These first four options are based on a strict application of the 45%- 55% split required by the State grant. This application would be justifiable based on the financial restrictions presently faced by the City. C� Provide a subsidy of 2/3 cost of removal up to a maximum of $50.00/tree. This alternative would result in City costs of slightly over $8,000 for 200 trees. This option is provided as the maximum of $50.00/tree is considered to be a reasonable subsidy for an average removal cost of $117.00/tree. You will note that this memo does not offer a recommendation. Gary, Ken, Marlow, and I have determined that it is a policy decision best left to the City Council. RESOLUTION NO. 6020 A RESOLUTION AUTHORIZING THE FILING OF A REVISED WORK PROGRAM FOR A 701 PLANNING GRANT AND ENTERING INTO A CONTRACT WITH THE MINNESOTA STATE PLANNING AGENCY WHEREAS, the City of Hutchinson has received notification from the Minnesota State Planning Agency of an award of $11,800 for a 701 Planning Grant, and WHEREAS, the award is 15% less than requested requiring the submission of a revised work program, and W8 MEAS, the City of Hutchinson wishes to receive the reduced level of funding, NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF HUTCHINSON, MUMMA: That the City of Hutchinson hereby authorizes the filing of an amended work program of $17,850 with $11,800 funded under a 701 Grant and $6,050 being the local share, and That Gary D. Plotz, City Clerk -Administrative Assistant is hereby authorized to enter into a contract with the Minnesota State Planning Agency. Adopted by the City Council this 27th day of September, 1977. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk CITY OF HUTCHINSON HUD 701 GRANT REVISED WORK PROGRAM APPLICANT: City of Hutchinson LOCAL CONTACT PERSON: Gary D. Plotz Clerk/Administrative Assistant 37 Washington Ave. West Hutchinson, MN 55350 (612) 879-2311 TRANSPORTATION STUDY The basic objective of the work envisioned in this study is to provide a basis for public decision making with respect to the planning and development of trans- portation facilities, particularly thoroughfares, required to serve the needs of Hutchinson residents and interface with the County and State Highway Systems. A major purpose of this study will be to develop a thoroughfare plan responding to the community's land use plan. This study will rely to a great extent on available information and data and will serve primarily to synthesize existing reports and plans. WORK PROGRAM The following activities to be conducted within the context of the overall Hutchinson Community Planning and Development Program are required to accomplish this work program: 1. Inventory a. State Highway System b. County State Aid System c. Local Street System d. Public Transit e. Railroad f. Airport (see Airport Study) 2. Analysis a. Volumes b. Capacity c. Condition d. Functional classification 3. Identification of Needs a. Local circulation b. Regional Transportation System c. Consideration for non -vehicular circulation 2- 4. Develop Transportation Plan a. Review existing plans and studies b. Community goals and policies c. Thoroughfare Plan 5. Synthesis with County, Regional and State Transportation Planning 6. Staged Development and Estimated Costs of Improvements, Extension and Alterations a. 0-5 years (Current Development Potential) b. 5-10 years (Intermediate Development Potential) c. 10-20 years (Long Range Development Potential) 7. Funding Sources a. Local b. State c. Other PUBLIC MEETINGS During the course of the Study, periodic progress meetings will be scheduled with interested officials and committee(s). The purpose of such designated meetings will be to report on work that has been completed, identify problems encountered, obtain community input and generally provide the mechanism for local participation in the functional planning process. Interim progress reports, gen- erally in letter form, shall be prepared as necessary for use at such meetings. Also graphics shall be prepared and utilized for demonstrating or highlighting key elements of the study. It is anticipated that three (3) such public meetings in Hutchinson will be necessary over the course of the Study with the third meeting utilized for presentation of the final study report to the City Council. STUDY DOCUMENTS A number of reports suitably illustrated, shall be prepared which describe the pro- cedures employed in the study together with findings, conclusions and recommendations. The following study documents shall be provided: 1. Preliminary Report - 25 copies. 2. Final Report - 50 copies bound report. 3. Drawings: Existing Transportation System (functional clarification) - Thoroughfare Plan COMPREHENSIVE LONG RANGE PARK AND OPEN SPACE DEVELOPMENT PLAN The basic objective of the work envisioned in this study is to provide a basis for public decision making with respect to the City's land and location requirements for future parks, playgrounds and other open space and recreational areas. The purpose of the study is to update the City's existing Park and Recreation Plan and to provide a framework for an amendment or supplement to the City's Comprehensive Plan. It will also serve as input for the City's Capital Improvements Program. -3 - This study shall result in a "Functional Plan" which will have its implementation phased into the following stages: 0-5 years (Current Development Potential) 5-10 years (Intermediate Development Potential) 10-20 years (Long Range Development Potential) The study shall address the following goal: "The City of Hutchinson should plan, develop and maintain a comprehensive system of parks, open space and other recrea- tional areas which will maximize the community's environmental resources (lakes, river, wood, areas, etc., flood plains, sloped areas, etc.), enhance the appearance of the community and provide a broad range of both passive and active recreational opportunities for the public. WORK PROGRAM This study is to be completed within six (6) months and shall be accomplished by a consultant working closely with the City staff, City Council and Park and Recrea- tion Commission and such committee or committees as may be appointed by the Mayor. In addition, this study shall be coordinated within the context of the overall Hutchinson Planning and Development Program and shall be accomplished in close coordination with a Transportation Study and Utilities Study which will be occurring simultaneously. 1. Inventory and Data Collection (General Overview) Collect, review and summarize existing reports, studies, plans and maps containing background information necessary in the preparation of the "Functional Plan" including: a. Existing Park and Playground plans. b. City Maps of park, playgrounds and public lands. c. Population Data d. Land Use Data e. Natural Resources Data; soils, drainage, topography, wildlife habitat, etc. f. County and Regional Park and Recreation Plans and Studies g. Transportation Plans and Studies h. Public Schools and other public lands. 2. Community Park and Recreational Goals and Development Priorities Based on information provided by Work Element 1, the Community Park and Recrea- tional Goals would be prepared and would be used as a basis for developing and evaluating alternative Park and Open System Plans. Preliminary Development Prior- ities are also to be established. Goals should respond to the following functions of parks, playgrounds and open space: a. Recreation b. Ecological and Environmental c. Aesthetic (Community Image and Appearance) d. Historical continuity e. Transitions between land uses f. Pedestrian circulation g. Education -4- 3. Alternative Concepts 0 Two or three alternative concepts would be prepared responding to park and recreation development requirements, identified land potential and community goals. During this step of the park planning process, Community Development policies would be reviewed, with particular attention centered on the community's staged growth policy. The most suitable alternative would be selected as a basis for the Comprehensive Long Range Park and Open Space Development Plan. The following criteria are to be considered in the development and evaluation of the system alternatives: a. Location relative to service area b. Accessibility/pedestrian and vehicular c. Adjoining land use d. Site suitability and availability. 4. System Plan The Comprehensive Long Range Park and Open Space Development Plan would include a graphic system plan with an accompanying table listing all existing and proposed municipal and other public parks, playgrounds and open space areas required to meet the park and recreation needs of Hutchinson over the next 20 year period. The table will provide information for each designated park, playground or open space unit, regarding its classification, acreage, use, development priority and development cost.* The table would include the following: a. Parks b. Playgrounds c. Public Open Space d. Major Private Open Space Areas (low lands) e. Water Bodies f. Public School Sites g. Public Building Sites h. Beaches i. Boat Launching Areas J. Golf course k. Selected Private Recreational Areas and Facilities 1. Selected Quasi -Public Facilities and Sites m. Bike Ways n. Boulevards o. Trails and Pathways *Development costs are only crude estimates based on assumed land value and per acre park/playground development costs. 5. Identify Funding Sources a. Federal Programs b. State Programs c. Local Sources (City, School District, County) d. Land Dedication through subdivision e. Private sources -5 - COMMUNITY PARTICIPATION Community participation in the Park and Recreation Planning Process will be encouraged. The City will use a mail survey to solicit information regarding park and recreation needs of the community. A committee representing various park and recreation interest groups such as supporters of ice hockey, cross country skiers, snowmobilers, supporters of Little League baseball, equestrians, etc., will be formed to guide the study. PUBLIC MEETINGS/WORK SESSIONS The Park/Recreation Commission, committees as may be designated and other concerned and involved groups would meet at six (6) public meetings/work sessions for the following purposes relative to work Elements 1-6: 1st meeting.- orientation and review of background data 2nd meeting - disddssion of park and recreation goals and priorities 3rd meeting - evaluate alternative system plans 4th meeting - review draft report of Comprehensive Long Range Park and Open Space Development Plan 5th meeting - Public Hearing (if desired) 6th meeting - present final report to City Council Additional work sessions/meetings may be required. STUDY DOCUMENTS A number of copies of reports, suitably illustrated, will be prepared which describe the procedure employed in the study together with the findings and conclusions. The reports will emphasize Work Elements 3 and 4. The following report will be prepared: 1. Preliminary Report - 20 copies 2. Final Report - 50 copies 3. System Plan Map (1" - 1000') - one reproducible and 10 copies; one colored. PUBLIC UTILITIES STUDY The purpose of this study is to prepare a report summarizing planned improvments, extensions and/or expansions of the various systems which come under the general heading of Public Utilities including water, sanitary sewer, storm sewer, gas and electrical services. The Public Utilities study will be accomplished in a period of three (3) months relying primarily on information and data which is currently available in the City Engineer's Office. Basically, the study to be conducted within the context of the overall Hutchinson Planning and Development Program, involves the synthesis of existing plans and reports. WORK PROGRAM The following activities are required to accomplish the study: 1. Inventory of existing Utilities (By City Staff) a. Water Service b. Sanitary Sewer IM c. Storm Sewer d. Gas Utilities e. Electricity f. Telephone s 2. Review available plans and studies projecting future requirements a. Water System b. Sanitary Sewer System c. Storm Drainage System d. Electrical Power System e. Communication System f. Regional Studies g. Other Studies 3. Identify Needs/Improvements, Extensions or Alterations (By City Staff) a. Hutchinson Planning and Development Program b. Current Deficiencies c. Staged Community Development 4. Prepare Generalized System Plans (Mapping_) 5. Estimate Costs of Improvements, Extensions and Alterations (By City Staff) 6. Identify Funding Sources a. Local taxes b. Assessments c. State d. Federal e. County f. Other 7. Recommend Programs and Costs PUBLIC MEETINGS During the course of the Study periodic progress meetings will be scheduled with interested officials and committee(s). The purpose of such designated meetings will be to report on work that has been completed, identify problems encountered, obtain community input and generally provide the mechanism for local participation in the functional planning process. Interim progress reports, generally in letter form, shall be prepared as necessary for use at such meetings. Also graphics shall be prepared and utilized for demonstrating or highlighting key elements of the study. It is anticipated that two (2) such public meetings in Hutchinson will be necessary over the course of the Study with thesecond meeting utilized for presentation of the final study report to the City Council. STUDY DOCUMENTS A number of reports, suitably illustrated, will be prepared which describe the procedures employed in the study together with findings, conclusions and recommendations. The following study documents shall be provided: -7- 1. Preliminary Report - 25 copies 2. Final Report - 50 copies bound report 3. Drawings - Generalized Water System Plan - Generalized Sanitary Sewer System Plan - Generalized Storm Sewer System Plan COMPREHENSIVE PLAN UPDATE The basic objective of the work envisioned in this study is to provide the City of Hutchinson with an expanded basis for public decision making with respect to evaluating, projecting, guiding and controlling community growth, development and change. Specifically, the study shall address itself to updating the City's Com- prehensive Plan relying extensively on work accomplished as part of preceding functional planning studies which were conducted within the context of the overall Hutchinson Community Planning and Development Program. Contrary to most community planning efforts where the Comprehensive Plan is finalized or updated first and other planning efforts follow, the Comprehensive Plan under this planning approach is completed last. Although the Comprehensive Plan is generated last, parts of the plan emerge during the study. Consequently, the Comprehensive Plan update is primarily a synthesis of functional plan proposals. Based on a number of detailed studies, i.e. functional plans, the updated Compre- hensive Plan will be realistic and usable with its recommendations stated in 5 -year development increments. Because the planning process is on-going, future revision/ updating of the Comprehensive Plan would follow the same procedure. WORK PROGRAM This study to be completed within a period of nine (9) months, will be accomplished in close coordination with the "Public Priorities Study" and "Capital Improvement Programming Study" which will be occurring simultaneously. The following activities are required to update the Hutchinson Comprehensive Plan: 1. Establish Planning Framework (formalized involvement) (By City Staff) a. McLeod County b. School District c. Regional Development Commission d. MN DOT and other agencies e. Surrounding Townships 2. Review Background Study and Update as Required a. Population b. Economics c. Land Use 3. Review Functional Plans a. Commercial/Downtown Redevelopment f. Airport b. Housing g. Municipal Buildings c. Industrial h. Utilities d. Parks and Open Space e. Transportation (ground) 4. Define Hutchinson Planning Area (By City Staff) a. City Responsibility b. County Responsibility c. Township Responsibility 5. Finalize Community Development Goals and Policies a. Community Participation 6. Prepare Updated Comprehensive Plan a. Comprehensive Sketch Plan Graphic b. Synthesis of Functional Plans 7. Develop General Implementation Guidelines (overview) a. Staged Growth Plan b. Zoning c. Subdivision Controls d. Annexation Policy e. Capital Improvment Program f. Housing Program g. Functional Plans PUBLIC MEETINGS During the course of the Comprehensive Plan updating periodic progress meetings will be scheduled with interested officials, committee(s) and the general public. The purpose of such designated meetings will be to report on work that has been completed, identify problems encountered, obtain community input and generally provide the mechanism for local participation in the planning process. Interim progress reports, generally in letter form, shall be prepared as necessary for use at such meetings. Also graphics shall be prepared and utilized for demonstrating or highlighting key elements of the study. It is anticipated that five (5) such public meetings in Hutchinson will be necessary over the course of the Study with the fifth meeting utilized for the Public Hearing on the updated Comprehensive Plan. STUDY DOCUMENTS A number of reports, suitably illustrated, will be prepared which describe the pro- cedures employed in the study together with findings, conclusions and recommendations. The following study documents shall be provided: 1. Prelimainary Report - 25 copies 2. Final Comprehensive Plan Report - 50 copies bound report 3. Drawings - Large Scale - Comprehensive Sketch Plan - Generalized Land Use Plan - Generalized Thoroughfares Plan - Generalized Community Facilities Plan The specific HUD requirements listed in the Rules and Regulations will be satisfied in the following manner. Historic Preservation All planning studies have been or will be performed in a manner which will take into consideration previously identified or potentially significant sites or buildings. The City of Hutchinson's staff is experienced in the areas of historic assessment and preservation and will conduct its activities in a format approved by the Minnesota Historical Siciety. Housing A Housing Study has been completed which provides for all of the require- ments of the housing element including, 1. Statistical analysis of present and future housing needs. 2. Analysis of public and private policies which impact on the provision of housing. 3. Proposes• policies which can be instituted by the City of Hutchinson to encourage the preservation of existing housing and construction of new housing by both public and private entites. The results of the Housing Study have also been used in submitting and receiving approval on a Housing Assistance Plan as dictated by the Housing and Community Development Act of 1974. Land Use As one of the preliminary phases of the Community Planning and Develop- ment Process, a Land Use Study and Forecast was prepared. This study and forecast included, 1. Analysis of previous growth with respect to type and its general locations. 2. Evaluation of topographic, environmental and other factors impacting on future development. 3. Recommendations with respect to policies and procedures for future growth. Citizen Involvement The City of Hutchinson is committed to the involvement of its citizens in all phases of the process. Participation begins with the appointment of a citizen committee to participate in the study and is capped off with a public hearing(s) prior to the adoption of any policies or plans. Also, all studies will be conducted and policies developed with energy conservation in mind. It is the hope of the City of Hutchinson to develop an energy managment plan for the public and private sectors of the community. Integral parts of such a plan would be the programs and policies adopted by the City in order to implement the Comprehensive Plan. Schedule/Mannnwer/F.ctimatAd rnatce erson Days d Coat Estimated Local Consultant Per op Local gays cons. Other Activity/Sub-Activity Completion Date 1. Transportation a. Inventory 3 1 300 200 12-15-77 b. Analysis 1 1 100 200 12-29-77 c. Identification of Needs 4 1 400 200 1-18-78 d. Develop Plan 1 2 100 400 1-31-78 e. Synthesis 1 2 100 400 1-31-78 f. Staged Development 1 200 2-15-78 g. Funding Sources 1 1 100 200 2-15-78 h. Public Meetings 2 2 200 400 2-15-78 i. Documents 2 400 3-01-78 TOTAL 1 13 1 13 $1300 $2600 1 $100 1 3-01-78 -10 - 3. Public Utilities Person Days Estimated Cost Estimated Local Consultant Person Days Other Activity/Sub-Activity Completion Date Local Cons. 2. Park and Open Space 12-15-77 b. Plans & Requirements 1 2 100 100 a. Inventory 2 2 200 400 200 12-29-77 b. Priorities 2 1 200 200 100 1-31-78 c. Alternative Concepts 1 2 100 400 100 2-15-78 d. System Plan 2 2 200 400 2-15-78 e. Funding Sources 1 1 100 200 50 2-15-78 f. Public Meetings 2 2 200 400 100 3-01-78 g. Study Documents 2-15-78 2 400 3-15-78 TOTAL 10 1 12 1 $1000 1$2400 1 $100 1 3-15-78 3. Public Utilities a. Framework 2 400 b. Review a. Inventory 3 c. Functional Plans 300 2 d. Planning Area 12-15-77 b. Plans & Requirements 1 2 100 100 2 12-29-77 c. Needs 2 2 200 5 3 1-18-78 d. System Plans 1 2 100 400 1000 1-31-78 e. Estimated Costs 1 800 100 6-15-78 1-31-78 f. Funding Sources 1 200 2-15-78 g. Programs & Costs 31 1 50 200 2-15-78 h. Public Meetings 1 1 100 200 2-15-78 i. Documents 1 200 3-01-78 TOTAL 91, 8 4. Comprehensive Plan a. Framework 2 400 b. Review 2 2 c. Functional Plans 2 2 d. Planning Area 2 e. Goals & Policies 5 3 f. Update Plan 2 4 g. Guidelines 2 2 h. Public Meetings 5 3 i. Study Documents 1 5 J. Coordinate with CIP 5 4 TOTAL Total Costs: $950 1$1300 1 $100 1 3-01-78 200 2-15-78 200 400 2-15-78 200 400 2-15-78 200 2-15-78 500 600 3-01-78 200 800 3-31-78 200 400 4-21-78 500 600 3-31-78 100 1000 6-15-78 500 800 6-15-78 28 1 25 1$2800 1$5000 1 $200 1 6-15-78 1. Transportation Study $4,000.00 2. Parks and Open Space Study 3,500.00 3. Utilities Study 2,350.00 4. Comprehensive Plan Update 8,000.00 $17,850.00 (15% of $21,000) Local Share Description: All of the local share will be an in-kind contribution. The following staff persons will participate in the program -11- Clerk/Administrative Assistant Director of Public Works Recreation Director Assistant City Engineer Grant Request $11,800 Local Share 6,050 $8.90/hour 12.15/hour 7.00/hour 7.65/hour + benefits + benefits + benefits + benefits ASSURANCES The Applicant hereby assures and certifies that he will comply with the regulations, policies, guidelines, and requirements, including OMB Circular No. A-95 and FMCs 74-4 as they relate to the application, acceptance and use of Federal Funds for this federally assisted project. Also the Applicant assures and certifies with respect to the grant that: 1. It possesses legal authority to apply for the grant: that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the applicant to act in connection with the application and to provide such additional information as may be required. 2. It will comply with Title VI of the Civil Rights Act of 1964 (P.L. 88-352) and in accordance with Title VI of the Act, no person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the applicant receives Federal financial assistance and will immediately take any measures necessary to effectuate this agreement. 3. It will comply with Title VI of the Civil Rights Act of 1964 (42 USC 2000d) pro- hibiting employment discrimination where (1) the primary purpose of a grant is to provide employment or (2) discriminatory employment practices will result in unequal treatment of persons who are or should be benefiting from the grant -aided activity. 4. It will comply with requirements of the provisions of the Uniform Relocation Assist- ance and Real Property Acquisitions Act of 1970 (P.L. 91-646) which provides for fair and equitable treatment of persons displaced as a result of Federal and federally assisted programs. 5. It will comply with the provisions of the Hatch Act which limit the political activity of employees. 6. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act, as they apply to hospital and educational institution employees of State and local governments. 7. It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motiviated by a desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. 8. It will give the grantor agency or the Comptroller General through any authorized representative the access to and the right to examine all records, books, papers, or documents related to the grant. 9. It will comply with all requirements imposed by the Federal cerning special requirements of law, program requirements, requirements approved in accordance with FMC 74-7. Signature Name (Type)_ Title Mayor grantor agency con - and other administrative I l I. GkANI AGREEMENT between the Minnesota State Planning Agency and The City of Hutchinson This Grant Agreement is entered into by and between the State of MinnesotA, acting by and through the State Planning Agency, Office of Local and Urban Affairs (OLUA), hereinafter referred to as the "Agency", and the city of Hutchinson ' hereinatter referred to as the "Recipient". WHEREAS, the Recipient is a unit of local government authorized by law to plan and adopt and enforce land use controls, and WHEREAS, the Agency is the State's duly constituted agency responsible for the administration of Section 701 of the Housing Act of 1954, as amended, and WHEREAS, the Recipient has agreed to provide sufficient matching funds and/or services to support its share of the work program. NOW, THEREFORE, in consideration of mutual covenants and agreements as hereinafter set forth, the parties to this Grant Agreement mutually agree as follows: General Provisions A. The work program attached to this agreement (Attachment A, Final Application) is acceptable to the Agency and is hereby made a part of this Grant Agreement. B. The work activities specified in the work program shall be completed by the applicant not later than C. The scope of services to be performed under this Grant Agreement may be amended by mutual written agreement of the parties. D. Any contracts for services between the Recipient and a third party, to complete a portion(s) of the work program, must be approved by the Agency. E. The Recipient assumes all responsibility for meeting applicable require- ments identified in Part III: Department of Housing and Urban Development Comprehensive Planning Assistance Rules and Regulations published in the Federal Register on August 22, 1975. I.* f ir wi0al Participatio, A. the Agency shall make available to the Recipient a sum of $11,800.00 Eleven Thousand Eight Hundred Dollars & 00/100 , to assist in the completion of the work program from appropriations made available for such purposes under Section 701 of the Housing Act of 1954, as amended. B. The Recipient shall provide the Sum Of Six thousand and fifty dollars and no/100 $6,050.00 as its matching share for the funds provided by the Agency. Such contribution may be in the form of eligible inkind services or local funds. III. Availability of Funds A. The Agency shall make payment of an amount not to exceed 50% ($5,900.00 ) of the total grant upon completion of the following procedures: 1. Submission by the Recipient of an acceptable work program. 2. Signing of this Grant Agreement by the Recipient. 3. Submission by the Recipient of a Request for Funds, SPA-OLUA--Form 1, requesting payment of such funds. B. The Agency shall make payment of an amount not to exceed 40% ($4,720.00 ) of the total grant upon completion of the following procedures: 1. Completion by the Recipient of one-half of the work program with suitable documentation. 2. Submission by the Recipient of a Request for Funds, SPA-OLUA--Form 1, requesting payment of such funds. C. The Agency shall make a final payment of 10% ( $1,180.00) of the total grant upon completion of the following procedures: 1. Completion by the Recipient of the entire work program with suitable documentation. 2. Submission by the Recipient of a Request for Funds, SPA-OLUA--Form 1, requesting payment of such funds. 3. Completion by the Agency of a satisfactory evaluation. IV. Records and Documentation A. Records. The Recipient agrees to maintain records which fully disclose the amount and disposition of the grant funds. These records shall be accessible to the Agency for purposes of examination. B. Reports. The Recipient agrees to provide progress reports with each request for funds as provided in "III. Availability of Funds" B -C. - The reports must identify progress on work activities and the percentage completed on work activities. Any condition effecting the timely com- pletion of the work program should be identified. ThE Recipient agrees to provide the Agency with one copy of all put-Iicat)w prepared in conjunction with this Grant Agreement. V. Grant Agreement Period A. Effective Period. This Grant Agreement shall be in effect from the date of this Grant Agreement, through June 30, 1978. B. Termination. The Agency may terminate this Agreement at any time if 5e Agency finds that the Recipient has not complied with the provisions of this Agreement, it reserves the right to take such action as is deemed necessary and appropriate including refusing to make any additional disbursements of funds and requiring the return of all or part of any funds that have already been disbur'sed. IN WIT14ESS WHEREOF, the Agency has caused this Grant Agreement to be duly executed on its behalf and the Recipient has caused the same to be duly executed in its behalf this day of APPROVED: Commissioner of Administration By Date ATTORNEY GENERAL STATE OF MINNESOTA By Title Approved as to form and execution this day of , 19 , 19 RECIPIENT For City of HUtchinson By Title City Clerk STATE PLANNING AGENCY By Title TRANSIT BOARD MINUTES - SEPTEMBER 22, 1977 A special meeting of the Transit Board was held at 4:30 p.m. on Thursday, September 22, 1977. Members present were Chairman Dan Huntwork, Rick Johnson, Emma Lake, Ralph Westlund and Brian Buchmayer. Members absent were Francis Gruhn and Carlie Hoeft. Also in attendance were Administrative Assistant Gary Plotz and Personnel Coordinator Hazel Sitz. Chairman Huntwork reviewed the fact that the resignation of the full time bus driver, Darol Wylie, has been received, effective October 1, 1977. There followed a discussion of budget considerations and better utilization of existing personnel. 1. On a motion by Ralph Westlund, seconded by Emma Lake, the Transit Board recommended that the City Council transfer the responsibility of transit coordinator to Gary Plotz, effective October 1. Motion was carried unanimously. 2. On a motion by Ralph Westlund, seconded by Emma Lake, the Transit Board recommended that the City Council reclassify Dorothy Braun as bus driver effective October 1, at Grade II, Step 4. Motion was carried unanimously. 3. On a motion by Ralph Westlund, seconded by Rick Johnson, the Transit Board recommended that the City Council change the hours of bus service effective October 1 so that the bus would be in service from 9 a.m. to 5 p.m. Mondays through Fridays, with an appropriate one-hour period over the noon hour during which the bus would not be in service. Motion was carried unanimously. Meeting was adjourned at 5:45 p.m. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEM0RAND[IM DATE: _ September 22, 1977 q+p, Hutchinson City Council FROM: Planning Commission` r _ r r _ J + + --------------------------------- SUBJECT: Conditional Use Permit - Melvin Doering Pursuant to Section 6.07, C, 5. of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for conditional use permit. HISTORY On July 15, 1977 an application was submitted by Melvin Doering for a Conditional Use Permit to allow for the construction of an addition to an existing detached garage at 739 Juul Road. At a regular meeting on August 16, 1977 the Planning Commission set a public hearing for its next regular meeting on September 20, 1977. At the public hearing no one was present to speak for or against the request. FINDINGS OF FACT 1. The required application was submitted by the property owners. 2. Notice was provided to surrounding property owners and published in the Hutchinson Leader. 3. The request is eligible for a Conditional Use Permit under Section 5.01 of the Zoning Ordinance. 4. The proposal is in conformance with the requirements for a Conditional Use Permit. RECOMMENDATION It is the recommendation of the Planning Commission that the requested Conditional Use Permit be awarded. Respect ly sub tted, Thomas Cone, Chairman Hutchinson Planning Commission �� (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M EMO k A N D U M DATE: —September 22, 1977_ — _ — — TO: __ .autdAuson City Council — — — — — — — — — — FROM: _ylowing_Commission—————-----—————— — — — — —— SUBJECT:—,ygriance _Ford Rolfe — — — — — — — — — — — — — — — — — — — — Pursuant to Section 6.05, B, 3. of Zoning Ordainance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for variance. HISTORY In August, 1977 an application was submitted by Ford Rolfe for a variance to allow for the construction of addition to a truck garage on Lind Street and Third Avenue Northwest (see attached drawing). The present structure does not comply with setback requirements. At a regular meeting on August 16, 1977 the Planning Commission set a public hearing for its next regular meeting on September 20, 1977. At the public hearing Mr. Rolfe presented his request, there were no parties present to speak for or against the request. FINDINGS OF FACT 1. The required application was submitted by the property owner. 2. Notice was provided to surrounding property owners and published in the Hutchinson Leader. 3. The request complies with the conditions required for the issuance of a variance. RECONKENDATION It is the recommendation of the Planning Commission that the requested variance be awarded. Respec ily su.0pitted, homes Cone, Chairman �� Q 10) Nb .41� A //7 30 6a� /3 ;Z,- 3 rod '41"t.. /I. W, fo"tdi e Al / / / (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 k A N L t M DATE: September 22,_ 1977 TO: Hutchins -01. City _CouncilFROM: _ ..Planning-.CDvm:Ls,9i4n-- SUBJECT: — Drdinance..Awadrgent._ . I/C -- -1 District Pursuant to Section 6.06, C, 4. of Zoning Ordinance No. 464 the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for amendment. HISTORY At its regular meeting on August 16, 1977 the Planning Commission was presented with a proposal from staff for the creation of an I/C-1 District. A public hearing was set for the next regular meeting on September 20, 1977. At the public hearing no one was present to speak for or against the amendment. FINDINGS OF FACT 1. All procedural requirements for an amendment to the zoning ordinance have been complied with. 2. Notice was published in the Hutchinson Leader. 3. The request has been reviewed and approved by the City Attorney. 4. The proposal was deemed to be appropriate and in the best interests of the community. RECOMMENDATION It is the recommendation of the Planning Commission that the amendment be approved. Respe/ct lly subm tted, Thomas Cone, Chairman Hutchinson Planning Commission ('61z) 879-2311 37 -- /� HUTCH WASHINGTON M/NN VPJ0 WEST MEMORANDUM DATE:—Auugust,StsJ27Z------ TO: —City Council — _—� �-------------- FROM; Don Pauley SUBJECT: Amendment to Zoning Ordinance ................................ Enclosed is a proposed amendment to the Zoning Ordinance presently being consid- ered by the Planning Commission. The amendment calls for the addition of a I/C-1 District to the Zoning Ordinance. This district is designed specifically for the I-1 District along the railroad tracks from the river to Fourth Avenue. This is an area in transition from residential and commercial to commercial and industrial. At present, the setback requirements of the I-1 District make development im- possible on less than three lots with the requirements being 50' on the front and rear yard and 25' on the side yards. Due to the fact that it is all but impossible to put together three lots in this area, the setback requirements discourage development of the area. Also the uses allowed in an I-1 District prohibit the upgrading of most of the structures presently in this district. As a result, the I/C-1 District was developed. This district would allow for all uses as a condition4l permitted use with setbacks and other measures to be established on an individual basis. Thus the City would be able to adjust the requirements as the mixture of uses demands. This amendment has been reviewed by the City Attorney and received his approval. Should the Planning Commission approve it, it will be brought before the City Council on September 27th. I/C-1 Industrial/Commercial District Purpose It is the purpose of the I/C-1 District to allow for development of areas where there is a transition in use occurring, but sites are not available which would allow for compliance with other district requirements. Industrial or Commercial development will be allowed only as a Conditional Permitted Use to (1) ease land use transition, (2) control development so that it is compatible with sur- rounding property, and (3) establish dimensional requirements on an individual basis. Permitted Principal Uses Within an I/C-1 District, no principal uses are permitted except as a conditional permitted use. Accessory Uses The following shall be permitted accc!ssory uses within an I/C-1 District: Any accessory use, building or structure customarily incidental to a permitted conditional use listed below, and located on the same lot therewith. Parking and loading facilities, as regulated in Section 10. Signs as regulated in Section 10. Conditional Permitted Uses Buildings or land may be used for the following if granted a Conditional Use Permit as provided in Section 6.07, and provided further that any objectionable features normally associated with these uses, such as those deemed to be hazardous, offensive or objectionable by reason of odor, dust, cinders, gas, fumes, noise, vibration, radiation, refuse matter or water -carried waste, shall be ameliorated, controlled or eliminated through design, mechanical devices, screen planting and/or walls or other measures as specified by the Planning Commission, and authorized that the use and its day to day activity will not be unreasonably hazardous, noxious or offensive. Trade and Services: Any retail store, personal service or business service establishments subject to all regulations and such permits and licenses as may be required by law, including the following and other similar uses: Eating and drinking places. Cultural, entertainment and recreational establishments. General merchandising, apparel and accessories establishments. Trade and business schools Catering establishments. Commercial studios. Employment agencies. Furniture, home furnishing and equipment, sales and display. Interior decorating service and sales. Publishing, job printing and blue printing. Automobile or trailer sales and service establishments. Building materials and hardware, retail sales/repairs. Wholesale trade, sales offices. Post offices and other public service operations. Hotel and Motel. Nurseries, garden supply centers. Business and professional offices. Drive -up convenience goods and food shops, subject to a maximum of 5,000 square feet of sales area. Service stations, automobile repair shops (See Section 10.03). Car wash operations, including automated lanes (See Section 10.03). Drive -In or Drive -Up restaurants, banking facilities, and the like. Commercial Parking Garages, Rams and Lots: Commercial parking structures and lots for passenger vehicles only, provided a reservoir space is pro- vided within the structure or lot fdr holding cars awaiting entrance, which reservoir space shall have a capacity of no less than two vehicles. Single Family detached dwellings, two family attached dwellings, duplexes, Double bungalows; townhouses and other forms of attached multiple units; apartments, multiple family dwellings. Manufacturing. Any light manufacturing or process including repairs, assembling, fabricating, altering, converting, finishing, processing, treating, testing, packaging or bottling; except any use or process herein after specifically excluded or which would not be in keeping with the purpose of the District as stated above. Such determination shall be made by the Enforcement Officer upon review of the building permit application. Warehousing, Storage and Wholesaling. The storage, handling, assembly and distribution of goods and materials for retail, wholesale or on-site use. The storage of any hazardous combustible material, including but not limited to flamable liquids or gases, provided they are stored in underground con- tainers not to exceed 25,000 gallons (if liquid) per storage unit. All such underground storage containers shall be located at least 200 feet from any Residential District. Wrecking and Salvage Yards. Junk yards, including automobile wrecking and industrial metal and waste salvage, but not including refuse or garbage disposal, if located at least two hundred (200) feet from any Residence District Q„r,al provided all operations are conducted within an area enclosed with a solid wall or uniform tight board fence, including gates, at least eight (8) feet in height and such enclosure shall be properly maintained. Railroad Study Yard Freight Station. If located not less than two hundred (200) feet from any Residence District; provided all operations are cond- ucted within an area enclosed with a solid wall or uniform tight board fence, including gates, at least eight (8) feet in height and such enclosure shall be properly maintained. Other uses. The following uses may only be authorized as a conditional use by the City Council if located at least four hundred (400) feet from any Residence District, and if the location of such use has been approved by the City Council after receiving reports from the Chief of the Fire Department, City Planning Commission and the State Pollution Control Agency. -2- Explosive manufacture or storage Fat rendering Fertilizer manufacture Garbage, offal or dead animals, reduction or dumping Gas manufacture Glue or gelatine manufacture Petroleum refining (Including bulk storage) Smelting of tin, copper, zinc or iron ores Manufacture of paint products, paper pulp, pyrexyiin, inks, soap, tars, vinegars, salts Municipal sanitation and solid waste disposal facilities where screening and buffering are provided. Any other use which, in the opinion of the Commission, is of similar character to those herinbefore described. Certain institutional uses such as technical schools shall be allowed by conditional use subject to all provisions of this District. Height, Yard Setbacks and Coverage The height, yard setbacks and lot coverage requirements shall be determined by the Planning Commission, but shall not exceed those stated in Section 9 District Provisions and Dimensional Requirements for the I-1 District. Special District Regulations Performance Standards. All business operations and activities including, but not limited to, the production, processing, cleaning, servicing, testing or repair of materials, goods, or products shall conform to the performance standards established in this ordinance. Storage -Displays, All materials, supplies, merchandise or other similar matter not on display for direct sale, rental or lease to the ultimate consumer or user shall be sotred within a completely enclosed building or within the confines of a one hundred (100) percent opaque wall or fence no less than five (5) feet high. Merchandise which is offered for sale as described heretofore may be displayed beyond the confines of a building only upon application to the City Council for special temporary permission and only following agreement to all conditions which may be attached to such authorization. Landscaping. All open areas of any site, lot, tract or parcel shall be graded to provide proper drainage, and except for areas used for parking, drives or storage, shall be landscaped with trees, shrubs or planted ground cover. Such landscaping shall conform with the planting plan approved at the time the building permit was issued. It shall be the owner's responsibility to see that this landscaping is maintained in an attractive and well -kept condition. All adjacent vacant lots, tracts, or parcels under the same ownership shall also be properly maintained. Building Design and Construction. Any building or structure within the I/C-1 District shall be designed to promote and protect the use and enjoyment of adjacent properties and be architecturally harmonious with adjacent properties Building design shall be approved by the Planning Commission at the time a Conditional Use Permit is approved. 511 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: _ September 22, 1977 _ TO; __-Hgtghinson City Council FROM; Planning.Commission ............................ SUBJECT; — Amendment to Planned Development Agreement Albert's First Addition Pursuant to Section 8.10, M, 4. of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request. HISTORY In August 1977 Mr. Delmar Pittman submitted a request to amend the Planned Developmen Agreement for Albert's First Addition. A public hearing was set for the regular meeting on September 20, 1977. A proposal was submitted by Mr. Donald Dressel on behalf of Mr. Pittman (see attached) and presented by Mr. Dressel at the hearing. No other party was present to speak for or against the request. FINDINGS OF FACT 1. The required application and maps were submitted by the property owner. 2. Notice was provided to surrounding property owners and published in the Hutchinson Leader. 3. The request does not change the intent -of the Development and the new layout is acceptable. RECOMMENDATION It is the recommendation of the Planning Commission that the amendment of the Planned Development Agreement be approved. Respectf ly submitted, Thomas Cone, Chairman Hutchinson Planning Commission jvot)ald .1. )Dressel 135 Fourth Avenue S. E. P. 0. Box 505 Hutchinson, Minnesota 55350 Telephone: (612) 879^4397 UPDATE FOR PLANNED UNIT DEVELOPKENT ON BLOCK ONE 0) OF ALBERTS ADDITION 1. 7 unit apartment building under construction 2. Storage Building under construction 3. Stora. sever .and catch basins completed 4. Curb and gutter under contract for 1977 construction 5.Bitumnious surfing for parking lot under contract for 1977 construction �. Southeast gpen area to be seeded and playground equipment placed by June =t 1st, 1978 7. Construction of proposed 25 unit apartment building to begin by November lst,1978 8. Construction of proposed two -6 stall garages to begin by May lat, 1979 9. -Construction of proposed tennis court to begin by May 1st, 1979 We feel by going as outlined, we will have recreational area plus garages and storage area for the tenants. By constructing a twenty five (25) unit, it would be less cost involved. The suggestive dates are tentative and we reserve the right to begin construction anytime between now and the dates outlined. � `fit � � .� .♦ ^h., Ccs h 3 135 Fourth Avenue .3, . P.O. Box 505 Hutchinson, Minnesota 55350 Telephone; (612)879,4397 August 25th, 1977 City of Hutchinson Planning Commission Hutchinson, Minnesota 55350 He: Up Data on Planned Unit Development in Alberts Addition Gentlemen: Enclosed is a copy of the updated schedule on the planned unit development in Alberts Addition as to layouts, etc. Mr. Pittman and myself will be at the September 20th meeting. Thank you. Si3keerely Yours, v4P4, Ponald J. Dressel Acting agent and Manager (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M N M 0 R A N D U M DATE: September 22, 1977 _ _ _ __ _ TO: _--_HutchJDgQtLCity Council - ----------- - - - - - -- FROM:-_21annina—Commission--------------------- SUBJECT: _ y Janne_ =Clifford H `Ruschmeyer _ _ _ _ _ _ _ _ _ _ _ _ _ _ Pursuant to Section 6.05, B, 3 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request -for a variance. HISTORY On August 12, 1977 Mr. Ruschmeyer submitted a request for a variance to allow for the addition to an existing attached garage to within three (3) feet of the property line thus requiring a three (3) foot variance. At their regular meeting on Aug- ust 16, 1977 the Planning Commission set a public hearing for its next regular meeting on September 20, 1977. At the public hearing Mr. Ruschmeyer presented his request and Mr. Jon Marshall (see attached letter) spoke against the request. FINDINGS OF FACT 1. The required application was submitted by the property owner. 2. Notice was provided to surrounding property owners and published in the Hutchinson Leader. 3. The request does not comply with the requirements of the Zoning Ordinance for the issuance of a variance. 4. A previous request for a variance of the same nature was rejected. RECOMMENDATION It is the recommendation of the Planning Commission that the requested variance be denied. Respect ully submitted, Thomas Cone, Chairman Hutchinson Planning Commission / --� , /977 w J (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON," MINK. 55350 M E 14 0 R A N 0 U M 11ATE= _ Sgptember 22 1977 T0: Hu tchiasQn.3law4m FROM: — Planning -cam asipA — ..... __ _ _ — — — — — — — — — SUBJECT: — Conditional tips. E1Rgn. - Cq�ee��C :. Williams_ ,_ — — — — — — — Pursuant to Section 6.07, C, 5. of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findirg of fact and recommendation with respect to the aforementioned request for a Conditional Use Permit. HISTORY On August 15, 1977 an application was submitted by Colleen R. Williams for a Conditional Use Permit.to allow for the construction of a private recreational facility at the northwest corner of 2nd Ave. Southeast and Michigan Street. At its regular meeting on August 16, 1977 the Planning Commission set a public hearing for the neat regular meeting on September 20, 1977. At the public hearing there was no one present to speak for or against the request. FINDINGS OF FACT 1. The required application was submitted. 2. Notice was provided to surrounding property owners and published in the Hutchinson Leader. 3. It was found that -the request was in compliance with the requirements for a Conditional Use Permit. RECOM4MATION It is the recommendation of the Planning Commission that the Conditional Use Permit be approved. Respectf ly submitted, Thomas Cone, Chairman Hutchinson Planning Commission i (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 M E M O h A N D U M DATE: September 22, 1977 TO: _Hutchinson City Council - - _ - _ - _ - - - - - - - - - _ - _ FROM: -Planning Commission --------------------•- SUBJECT: -Rezoning-Hilltop and Clark's Addition - - - - - - - - - - _ - Pursuant to Section 6.06, C, 4. of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for rezoning. HISTORY On August 27, 1977 an application was submitted by Thomas Lenneman for the rezoning of Hilltop Addition from R-1, Single Family Residence District, to R-2, Multiple Family Residence District. Upon receipt of the request, abutting property owners were contacted and Clark's Addition was added to the request. At a special meeting on August 29, 1977 the Planning Commission set a public hearing for the next regular meeting on Septem- ber 20, 1977. There was no one present at the public hearing to speak against the request. Mr. James DeMeyer spoke for the request on behalf of Mr. Lenneman. FINDINGS OF FACT 1. The required application was submitted. 2. Notice was provided'to surrounding property owners and published in the Hutch- inson Leader. 3. It was found by the Planning Commission that the request for rezoning was not inappropriate and that the allowable uses would not conflict with surrounding property uses. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned property be rezoned to R-2, Multiple Family Residence District. Respect dlly aubm ed,�__ oma s Cone, Chairman Hutchinson Planning Commission (612) 879-2311 CI T V OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M mrim: September 22, 1977 TO: _ Hutchinson City Council_ - _ - - - - - - - - - - - - - - - - FROM: - Planning Commission - - - - - - - - - - - - - - - - - - - - SUBJECT: - Easement Vacation_- John E. Miller - - - - - - - - - - - - - Pursuant to Section 5.962 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for easment vacation. HISTORY On August 16, 1977 an application was submitted by John E. Miller for the vacation of an easement in Clark's First Addition. The request called for the vacation of the utility easement between Lots 8 and 9 so that three (3) feet of Lot 9 might be added to Lot 8. At its regular meeting on August 16, 1977 the Planning Commission set a public hearing for the next regular meeting on September 20, 1977. At the public hearing Mr. Miller presented his request and no one else was present to speak for -or against the request. FINDINGS OF FACT 1. The required application was submitted. 2. Notice was provided to surrounding property owners and published in the Hutchinson Leader. 3. Mr. Miller has indicated a new easement will be provided after the establishment of new property lines. RECOMMENDATION It is the recommendation of the Planning Commission that the easement vacation be approved. Respec ully submitted, "Somas Cone, Chairman Hutchinson Planning Commission (612 ) 879-2311 CITY OF HUTCHINSON 37 WASHING FON AVENUE WEST HUTC: HINSON, —MINN. 55350 ME M099'1NDUM DATE: &.egtWj2erL 12i. 1977..... . TO: Honorable Mayor and City Council -------------------------------- FROM: e__FROM: Hazel Sitz, Personnel Coordinato-------------------------------- SUBJECT: _ , SUBJECT: Amendment to Personnel Policy -------------------------------- Attached ` Attached is a resolution amending Section '13 of the City Personnel Policy, "Leave of Absence Without Pay." This resolution reflects changes in the State human rights act made this summer which refer specifically to maternity leaves. The attached letter from the League of Cities refers to the requirement that all unpaid leaves be granted on the same basis, with accrued sick leave to be allowed during a period of physical disability. Respectfully Submitted, 01 fall 0""ILLU '' league of minnesata cities August 30, 1977 Ms. Hazel Sitz Personnel Coordinator 37 Washington Ave. W. Hutchinson, MN. 55350 Dear Ms. Sitz: This is a follow-up to our phone conversation concerning the availability of accumulated sick leave to a pregnant employee. As I understand, your personnel policy provides that any employee who is absent for more than three days on account of illness or injury must furnish a doctor's certificate of that illness or injury. Your question was whether a pregnant employee should be allowed to apply her accumulated sick leave to her absence for maternity. Certainly, the pregnant person should be allowed to use her accumulated sick leave for the period surrounding her pregnancy when she is physically unable to work. This is clearly required by the 1977 human rights act amendments. Since this period would presumably be more than three days, a certificate from a doctor would be required, as specified in the ordinance. However, to allow sick leave to be used for absence beyond the period during which the employee is physically unable to work as determined by her doctor, would appear to violate the personnel ordinance's sick leave provisions. (It would seem to violate the human rights act as well, but as we discussed, the state human rights department does not consider the situation where a pregnant employee is given additional benefits to be a violation of the law.) Thus it appears that the most logical and fair way to interpret the amended ordinance would be to allow sick leave to be used for that period during which the employee is physically unable to work; and to allow unpaid leave for the remainder of the time the employee is absent, consistent with the provisions for unpaid leave for other employees. I hope this will be useful to you. cerely, /J Wri tant PT:ct 3i -)O hanovnr building, 48(", cerIF3 si;ruet, saint Paul, rnrnnesc: ta 65101 CF 1 c-2] � - ,dc . RESOLU'T'ION NO. 6023 AMENDING RESOLUTION NO. 2927, PERSONNEL POLICY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT Section 13 of the Personnel Policy adopted May 25, 1976, is hereby amended to read, "Leave of Absence Without Pay. Upon written request of an employee, leave of absence may be granted by the City Council, taking into consideration good conduct, length of service, efficiency of the employee and the general good of the municipal service. Such leave of absence shall not exceed a period of ninety (90) days provided that the leave may be extended beyond such period if the leave of absence is for continued disability or other good and sufficient reasons, but in no case to exceed one year except when the employee is detailed for military service or is disabled for disability incurred while in the service of the City. No vacation, holiday, sick leave or other benefits, except group insurance coverage, shall accrue during a period of leave of absence without pay. The eligibility for group insurance during a leave of absence without pay shall be governed by the terms of the policy in force at the time. The city shall not pay any costs of insurance premiums for an employee taking a leave of absence without pay - Payment for prior accrued sick leave may be made during a leave of absence without pay upon receipt of a written statement from a medical doctor certifying the employee's inability to work for a specified period of time. In the case of jury duty or subpoena for witness in court, an employee shall receive an amount of compensation which is equal to the difference between the employee's regular pay and the compensation paid for jury duty or witness fee. Leave of absence without pay shall require the advance approval of the department head and the City Council. Adopted by the City Council this 27th day of September, 1977. ATTEST: Gary D. Plotz City Clerk D. J. Black Mayor I1 -n. Hutchinson Civic Arena 950 Harrington Street Hutchinson, Minnesota 55350 Phone 612-879-2807 M E M O R A N D U M September 22, 1977 TO: Mayor and City Council FROM: Ralph Neumann, Civic Arena Coordinator SUBJECT: Hiring of Part -Time Employee for Arena I would appreciate your approval on my hiring of a Vo -Tech. student by the name of Gary Falk on a part-time basis for the winter months. Gary has had previous ice arena experience in the Pittsburgh area, and I feel he would be an asset to our operation. A salary of $2.50 per hour would be paid, and the schedule would be approxi- mately 20 hours per week. TELEPHONE 612 896-5795 HUIVIIINSt)N AREA 'plc jodll 'Mam September 22, 1977 TO: Gary Plotz, City Administrator D. J. Black, Mayor City Council Members Doug Flaa, Downtown Council President Frank J. Fay, Chamber President FROM: Robert D. Otte, Executive Vice President RE: Christmas Decorations The downtown merchants have asked me to request the city to install the Christmas decorations and have them prepared to be turned on Thanksgiving evening as per the traditional time. The Downtown Council Division also request the lights be turned on each evening through the holidays, given there are no energy problems. TELEPHONE 612 896-5795 CIL 1IBU' l OF C'ONUNIiJ711.CE ''115 September 22, 1977 TO: Gary Plotz, City Adminstrator D. J. Black, Mayor City Council Doug Flaa, Downtown Council Division President Frank J. Fay, Chamber President FROM: Robert D. Otte, Executive Vice President RE: Christmas shopping in downtown and parking The Downtown Council Division has asked me to write to you and request the parking meters to be covered during the Christmas shopping period. (From Nov. 25 to Dec. 25) In other words free parking for downtown shoppers for Christmas. The Downtown Council would be willing, at their expense to have bags provided and cover the meters themselves. The group would also be willing to remove all the bags at the end of the free parking period. Providing free parking during Christmas shopping has been done by many communities. Glencoe, for a nearby example, has covered their meters for a number of years during Christmas shopping, and have found it to be very successful. Perhaps one interesting side effect of free parking would be to prove whether or not the merchants could handle their own parking problems in regard to employee parking and where the owners themselves park. etprratrrt�e.o 7A7'■i-4-. Tr *T-*—,-tfs ?— 't- Fiijm union Ckiio arena 9&') vtree� �—gioesuta h5360 Phone $12.879-2807 DATE: September 26, 1977 TO: Mayor and City Council FROM: Ralph Neumann, Coordinator RE: 40 -Hour Work Week Employee for Two-M,�onth Period The Hutchinson Family Center Board has given me permission to request a 40 - hour work week employee for a period of two months. A great deal of interior work has yet to be done and time is more or less running out on us. In talking to Hazel Sitz, the suggestion was made that we might be able to find an adult who would be interested in such temporary employment for $3.00 to $3.25 per hour. I hope this meets with your approval. %-,0--op, FOR- YOUR i 00 lk r .tet r. -.A, k 1 - / 09 t Or 100, zt) "TIJ 2� 7R 29 3031 � G/CN// N Seo � C V S� J v N % � 91 Aft PUBLIC HEARING WEDNESDAY, AUGUST 17, 1977 7:30 P.M. ELEMENTARY SCHOOL AUDITORIUM FOR YOUR INFORMATION Mayor D. J. Black called the Public Hearing to order at 7:34 P.M. and read Pub- lication No. 1970 entitled Public Hearing Notice for Downtown Study. The following Council members were present: .Aldermen R. Peterson, Westlund, and Haag in addition to Mayor Black. Absent was Alderman B. Peterson. Mayor Black explained the hiring of planning consultants and the work that has been done with citizen involvement. He further pointed out that the purpose of the hearing was for input, advice, and questions from citizens. Chairman Skip Quade introduced Clarence Simonowicz, principal planner. Mr. Simon- owicz, consultant from G.R.S. and Associates, then gave a detailed report on studies conducted and explained the changes proposed in Main Street parking and turn lanes, beautification of park and river areas, and basic financing plan using tax incre- ment financing, funds, grants and assessments for off-street parking. Dennis Hukriede of the Downtown Study Committee expressed his viewpoints and indi- cated that there has been a vote of support from various civic groups in the com- munity. Bob Stearns, also of the Committee, stated his views and encouraged the develop- ment as a means of meeting the needs of our growing community. Robert Otte Reported that the Chamber of Commerce had 325 E. Pishney Lane 110 signatures in favor of the concept and eight more with some reservations or questions. Harold LeSuer Asked how much it had cost the City of Hutch - 117 Sixth Ave. N.E. inson to do the study to date and remarked that this money would be wasted if the plan does not go through. D. J. Black Mayor Black replied that the City entered into a contract with C.R.S. approximately one year ago, and he wasn't sure of the exact cost since it was a package study. He re- marked that the money would not be wasted as results from the study would be useful in other aspects of planning for the city. Name Indistinct Commented that if the traffic is re-routed around the Mall, it will go around the shop- ping area and nothing will be achieved. Also, the parking meters should be removed if busi- ness is desired for downtown. a Public Hearing August 17, 1977 D. J. Black Mayor Black responded that the idea is to bring traffic on Main Street into the busi- ness area. By providing limited time park- ing, there will be a turn -over of traffic in the business area and no one will abuse the privilege of free parking. The money from the parking meters makes payment on the revenue bonds sold to build the off- street parking lots. Lady - Name Indistinct Inquired about a planned starting date on the project. D. J. Black He replied there was no planned starting date, but a developer should be selected within the next six months. Freda Lindenberg Asked if it would be possible for the town 635 Milwaukee Ave. S.W. residents to vote on downtown development plan. D. J. Black The law does not call for this project to be an item for a referendum. This is the type of issue for which the City Council was elected to make a decision on. If it were to be re- ferred back to the public, the City Council would be remiss of their duties and could be accused of misusing funds. Lady - Name Indistinct Inquired about the proposed swimming pool. D. J. Black The swimming pool is considered as part of a concept and does not have to be approved with the rest of the plan. The location is not definite. An indoor pool could be used for several purposes, i.e., physical educa- tion for the school system, recreation, etc. Lady - Name Indistinct Inquired about revenues. D. J. Black Mayor Black responded that up to the present, parking meters have provided sufficient rev- enues for off-street parking lots. Man - Name Indistinct Inquired about off-street parking for develop- ment plan. -2- Public Hearing August 17, 1977 John Korngiebel Read a letter which opposed certain parts of Sioux Hills the proposal and suggested different direc- tions the design could take in other areas. D. _J. Black Mayor Black commented that this is only a concept at this point and more study and de- cisions will be made at a later time as to proper location, etc. He mentioned that City Hall and the Old Armory are past remodeling stage due to the cost involved and new laws passed for handicapped must be considered. Also, the Fire Department and Police Depart- ment space needs must be acted upon in the near future. Joseph Wesley Raised a question on the purchase of land in 560 Larson Street S.W. Plan No. 1 and development of the Shopping Center. Can the concept support both shopping areas? Commented on traffic problems. Won- dered if the downtown development would not distract from the over-all look of the down- town. Also, wondered if any other plans of financing have been looked into. Clarence Simonowicz Replied that he could not give a definite answer to questions on downtown as there are many factors to be considered. The Hutchinson retail center is drawing people from a 25 -mile area. Commented that there are other methods of fi- nancing parking other than assessment and they are being studied. Bari - Name'.Indistinct D. J. Black Further commented on the change in traffic pat- terns and remarked that the present streets need to be improved to handle the traffic. Asked how the City will acquire private property needed for the development of the plan. Mayor Black replied that the City would nego- tiate with the property owner if the property was needed immediately. A fair market price plus relocation costs would be paid. Property needed for a longer range plan for parking lots and other uses would be acquired when they come on the market, with the owner being notified of the City's desire to have first option to buy. N Public Hearing August 17, 1977 Mayor Black further commented that as far as he could remember, "condemnation" had never been used as a method of purchase by the City. Re hopes this policy will continue. The City Council has not discussed this matter yet. Man - Name Indistinct Inquired about property between Hassan and Jefferson Streets behind the library. D. J. Black Mayor Black responded that on the concept this area is shown for library expansion, fire hall, police station, and City Hall. If these fa- cilities are built at this location, it would be on a phased basis, building by building over 15 to 20 years. Lady - Name Indistinct Raised a question concerning the First Avenue mail and the covered alleys. D. J. Black Mayor Black answered that they would probably be built with public money but the individual property owners would be responsible for tie- ing their buildings to the covered area. If the present buildings do not extend to the alley, there would be construction expense. Milton Lueneburg - Commented on trip to Duluth and Superior and 550 Third Avenue S.W. contrast between the two cities. Duluth has made an effort to rebuild the downtown, while Superior has done nothing. Lady - Name Indistinct Asked if it was necessary to go through with the entire concept. Felt more parking was a major priority. D. J. Black Mayor Black explained that the plan was di- vided into phases, and it will take 10 to 20 years to complete the whole plan. Some phases need to be done within the next one to five years. One thing is dependent upon another for the next step. There is some money avail- able for funding through grants. Lady - Name Indistinct Commented on the long-range plan covering several years. Ted Simons Comments indistinct. 570 Glen S.W. -4- r Public Hearing August 17, 1977 Ilan - Name Indistinct Chairman Skip Quade Sioux Hills Lady - Name Indistinct Commented that from previous experience in other cities, he has observed that new busi- nesses draw new customers for all stores, even when a major street is closed to cars. Commented on Alexandria's downtown and a mall that was built on the edge of town. Two main stores in the downtown area moved out to the shopping center, leaving the down- town empty with only smaller businesses. Hutchinson has a strong retail center at the present time, but it needs some posi- tive steps in the downtown area to keep it that way. There are many business possi- bilities here. Asked how much money is spent per year on parking lot notes. D. J. Black Mayor Black responded that $8,000 to $10,000 per year is paid on notes plus service and maintenance costs giving a total of $15-20,000 per year necessary to pay on the parking lot revenue. In closing, Mayor Black pointed out that changes might come out of the next Legis- lature regarding tax increment financing. There are other means, but he feels tax increment is the most clear-cut method. The City Council is at the crossroads and must reach a decision to do nothing or move ahead. Discussion of the Development Plan will be held at the next Council meeting on August 23, 1977, and a final decision will be reached at a special meet- ing scheduled for Thursday, September 1, 1977 at 8:00 A.M. The Public Hearing was adjourned at 9:45 P.M. 562 Colo/ ev 7% C ®v,Wa ic. Ntir4�(p w �4�I AWy w Pit of uuchinson Nutrbirson, Y1 nnnsota. Atten+ions ")kvor n. J. 'Pa,lck N'ar •+r. Mayors Z September 17, 1977 FOR YOUR INFORMATION Ve th- ui1r'Pr-s0 MnPd merchants request the owner of th 11111 i ng� formerly owned by Glenn Getzke, in our 'block ?moi cleaned up. It Is a eye soar to our places of busineas a.r, to wools, and debris=. Also windown are ver.; dirty ar d feel owner shoiild re requested to clean this up i mr^ed iatel y Firm e I SA0/1 I Signature y September 149 1977 FOR YOUR INFORMATION The library board met on September 14, 1977, with the following members present: R. W. Bergstrom, Earl Schmitz, Albert Linde, Gena Iverson, Blaine Clay, Jay Alrick. The minutes of the previous meeting were read and approved. A motion was made by Elaine Clay to authorize the staff to remove the bulletin board in Children's Library and install more book cases - seconded by Jay Alrick. Motion carried. Mr. Bergstrom announced that no word has been received from the Federal Government in regard to the approval of the library as an historical building. Meeting adjourned. XL4.1e4-4,A" Secretary Pro Tem co�„rCoc.. fill � � 1111 league of rninnesote cities September 15, 1977 FOR YOUR INFORMATION TO: City Officials in the Glencoe Regional Meeting Area SUBJECT: GLENCOE MEETING DATE CHANGED: NEW DATE IS: Wednesday, October 26 This is to let you know that the date of the Glencoe Regional Meeting has been changed. The new date is Wednesday, October 26. There will be no meeting on Thursday, October 13. Apart from the date change, arrangements for the meeting will remain as originally stated. The meeting will be held at the County Fair Restaurant. The afternoon discussion meeting will be held from 2:30 to 4:30 p.m. and the Dutch Treat Dinner will begin at 6:30 p.m. In a few weeks, you will receive an invitation directly from Glencoe. However, we wanted to let you know the new date as soon as possible. Sincerely, Constance G. Waterous Staff Associate CGW:ct ��O hanover building, 480 cedar ,trr;et. saint Paul, minnesota 55101 06 12) 22P-2:�". Clai f•w�e E. Schultz Al,ditor Dana L. Reed '�. puty Sopt ember 8, 1977 MCLEOD COUNTY Glencoe, Minnesota 55336 O Glencoe Tel (612) 864-5551 M, LEOO COUNTY EQUAL OPPORTUNITY EMPLOYER w a+7rF�T+�{1.7�� g s��v cr Y w V �C.% W__ _,:o) To T.C.V. and School Dlstri,.i. Clerks, FOR YOUR INFONATION As you have probably heard, the 1977 Legislature passed the 197; Omnibus Tax hill changing many areas including the certification of tovies to the County Auditor. The following is a portion of the now 1977 taw, Chapter 423. Article 7V, to Minnesota Statutues 1976, See t ion 275.07 is amended to read: "The Taxes voted i)y <, i t i e s , towns and :school districts small be certified by the proper authorities to the county auditor on or before October tenth in each year. If a city, town, county, school district or special district fails to certify its levy by ..hat date, its levy shall be the amount levied by it for the Etreceding year. If the 1()e'a.l unit notifies the commissioner of revenue before October tonth of its inability to certify its levy by that date, and the commissioner is satisfied that the delay is unavoidable and is not, due to the negligence of the local unit's officials or staff, the commissioner shall extend the time within which tho local unit shall certify its levy." Levy forms were scent to the Township clerks in spring and are all returned. Forms all- enclosed for the City Clerks with the Taxes Voted to he returned by October l0t.h. Election dates vary with the munici- pal.ittes, but please return also the "officers' elected and bond certificate" unless you have an up -coming election this fall, and return said forms after your election. School. District cierks likewise, were sent forms this summer, wh i i,a have, all betin returned. Th(! Tax( -.s Voted portion may be returned, t,wv, ver, you must cortify your levy on the "Levy Limitation and t`.c:T-f._'Ification" form p.rovie.ic.rl you by t.hr state. If you have any jaw;t. ions. on the above, please contact this Siri:_a.-rely yours, Clar,�nce E. Schultl McLeod County Auditor CES: d r,