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cp08-08-1978 cH U TCH I NSON CITY CALENDAR WEEK OF August 6 TO August 12 , 1978 WEDNESDAY Noon - Transportation Board Meets at City Hall (Lunch provided) SUNDAY THURSDAY MONDAY FRIDAY TUESDAY 7:30 P.M. - City -Council Meeting at City Hall SATURDAY AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 8, 1978 A. Call meeting to order - 7:30 P.M. J2. Invocation - Reverend Manley Swarthout /3. Consideration of Minutes of Special Meeting dated July 25, 1978, Regular Meeting dated July 25, 1978, and Special Meeting dated July 27, 1978 Action - Motion to approve - Motion to approve as amended 4. Public Hearing - 8:00 P.M. V(a) Five -Year Federal Aid Urban Program Action - Motion to close hearing - Motion to reject - Motion to waive reading and adopt Resolution A(b) Five -Year Municipal State Aid Program Action - Motion to close hearing - Motion to reject - Motion to waive reading and adopt Resolution 5. Communications, Requests and Petitions /(a) Consideration of Request to Move Accessory Building by Howard Smith Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances V(/a) Ordinance No. 12/78 - An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations in the City of Hutchinson and the Official Zoning Map Action - Motion to reject - Motion to waive second reading and adopt v�b) Ordinance No. 13/78 - Ordinance Ordering Installation of Sidewalk on Stoney Point Road Action - Motion to reject - Motion to waive second reading and adopt j(c) Resolution No. 6177 - Resolution Setting Election, Time, Place Locations of Precincts, and Appointing of Judges for State General Election Action - Motion to reject - Motion to waive reading and adopt do Council Agenda August 8, 1978 ✓(d) Resolution No. 6178 - Resolution Supporting Proposal of "Continued Training of Public Officials In Southwest Minnesota" Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions /(a) Building Official's Monthly Report - July 1978 Action - Order by Mayor received for filing �b) Minutes of "Seniors Activity Center" Advisory Board dated August 1, 1978 Action - Order by Mayor received for filing 8. Unfinished Business ,/(a) Consideration of Merit Increase for Homer Pittman Action - Motion to reject - Motion to approve merit increase 9. New Business ,/(a) Consideration of Hiring Part -Time Hutchmobile Driver Action - Motion to reject - Motion to approve employment #(b) Consideration of Resignation of Dorothy Braun Action - Motion to reject - Motion to accept resignation ✓(c) Consideration of Application for License to Sell Cigarettes Submitted by McLeod County Agricultural Association Action - Motion to reject - Motion to approve and issue license ,/(d) Consideration of Application for "on -Sale" Non -Intoxicating Malt Liquor License for McLeod County Agricultural Society during County Fair Action - Motion to reject - Motion to approve and issue license /(e) Consideration of Application for "On -Sale" Non -Intoxicating Malt Liquor License for Elks Lodge Regional Softball Tournament August 12-13, 1978 Action - Motion to reject - Motion to approve and issue license -2- Council Agenda August 8, 1978 10. Miscellaneous f(a) Communications from Clerk. -Administrative Assistant 11. Claims, Appropriations and Contract Payments ,/a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment -3- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 8, 1978 7. Reports of Officers, Boards and Commissions Ac) Minutes of Park and Recreation Board dated August 2, 1978 Action - Order by Mayor received for filing 8. Unfinished Business ,/(b) Consideration of Assessments for Sidewalk on Stoney Point Road (DEFERRED JULY 25, 1978) Action - 9. New Business ✓(f) Consideration of Permanent Status for Assistant Liquor Store Manager Action - Motion to reject - Motion to approve permanent status 1/(g) Consideration of Hiring Tree Inspector Action - Motion to reject - Motion to approve employment MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 25, 1978 The special meeting of the City Council was called to order at 4:00 P.M. by Mayor D. J. Black, with the following members present: Aldermen Westlund, Peterson and Hunt - work, in addition to Mayor Black. Absent: Alderman Gruenhagen. Also present were: City Attorney Schantzen, Administrative Assistant Plotz, and City Engineer/Public Works Director Priebe. Mayor Black read the Notice of Bond Sale, $1,210,000 Improvement Bonds of 1978, City of Hutchinson, Minnesota. He then called on Mr. Bob Sander, Juran & Moody, Inc. to present the bonds. Mr. Sander reported the Improvement Bonds have received an "A" Rating and the structure is similar to that of the last few issues of bonds. Four bids were received, and they all qualify for bidding. The bids received and opened were as follows: After discussion, it was moved by Alderman Westlund to refer the bids to the City At- torney and Mr. Bob Sander for review and recommendation. Seconded by Alderman Peter- son, the motion unanimously carried. Amended Publication No. 2079 entitled Invitation for Proposals, Group Insurance for Employees of the City of Hutchinson was read by Mayor Black. The following bids were then opened: COMPANY MEDICAL Blue Cross & Plan I Blue Shield $20.95 Employee (Monthly) 40.75 Dependents (Monthly) $65.00 Room with Maternity Plan I -A $19.60 Employee (Monthly) 34.38 Dependents (Monthly) $65.00 Room without Maternity LIFE/ADO LTD e� 6 PURCHASE TOTAL INTEREST NET INTEREST PRICE COST RATE First Nat'l. Bank, Mpls. $1,198,202.50 $452,565.00 5.33% Bancnorthwest (Mpls.) 1,196,084.99 456,167.51 5.37 Dain, Kalman & Quail (Mpls.) 1,1979295.00 458,265.00 5.39 Northern Trust 19196,407.30 4610987.70 5.44 After discussion, it was moved by Alderman Westlund to refer the bids to the City At- torney and Mr. Bob Sander for review and recommendation. Seconded by Alderman Peter- son, the motion unanimously carried. Amended Publication No. 2079 entitled Invitation for Proposals, Group Insurance for Employees of the City of Hutchinson was read by Mayor Black. The following bids were then opened: COMPANY MEDICAL Blue Cross & Plan I Blue Shield $20.95 Employee (Monthly) 40.75 Dependents (Monthly) $65.00 Room with Maternity Plan I -A $19.60 Employee (Monthly) 34.38 Dependents (Monthly) $65.00 Room without Maternity LIFE/ADO LTD e� 6 Cd`unci.l° Minutes July 25, 197$ COMPANY MED�ICAb LIk�E/A &D LTD Blue Cross & Plan II Blue Shield $21.81 Employee (Monthly) (Cont.) 42.47 Dependents (Monthly) Full Semi-Pvt. with Maternity Plan II -A $20.45 Employee (Monthly) 36.10 Dependents (Monthly) Full Semi-Pvt. without Maternity 390 per 1,000; 60c; % of Monthly 90 per 1,000 Compensation (Mn. Mutual Bene -690 - Full Maternity fit Life Ins.) to be Treated as Illness (Mn. Mutual Bene- fit Life Ins.) United of Omaha $20.93 Employee (Monthly) 620 per 1,000; No Bid 41.15 Dependents (Monthly) 6c per 1,000 (United Bene- fit Life) Nordin Ins. Co. $22.25 Employee (Monthly) 600 per 1,000; (Glencoe) 47.70 Dependents (Monthly) Includes AD&D No Bid (Wisconsin Employers) (Wisconsin Employers) Washington Natl. No Bid 49G per 1,000; No Bid Insurance Co. 80 per 1,000 Crown Life $20.06 Employee (Monthly) 53c per 1,000; No Bid 40.31 Dependents (Monthly) 50 per 1,000 St. Paul ,Life No Bid 400 per 1,000; No Bid Insurance Co. 5c per 1,000 -2- Council Minutes July 25, 1978 COMPANY Equitable Life Assurance Co. Phoenix Mutual Safeco Life Ins. of America Paul Swanson, Agent Mpls. Western States Life Ins. (Fargo, N.D.) MEDICAL $28.03 Employee (Monthly) 51.17 Dependents (Monthly) No Bid No Bid LIFE/ADO 53C per 1,000; 7s,� per 1,000 LTD 34G per 100; 4U if awarded LTD only 46G per 1,000; No Bid .056 per 1,000 46C. per 1,000; No Bid 9G per 1,000 No Bid 43e, per 1,000; 5C per 1,000 (Mfgs. Life Ins.)66G per 100 - 42� per 1,000; Full Maternity; 5G per 1,000 60(,% per 100 (Mutual Benefit) (Mutual Benefit) No Bid 40C per 1,000; No Bid 6�. per 1,000 After discussion, it was moved by Alderman Westlund to refer the bids for group insur- ance to the Administrative Assistant for review and recommendation at a special Council meeting called for Thursday, July 27, 1978 at 9:00 A.M. Seconded by Alderman Huntwork, the motion unanimously carried. Mayor Black appointed Alderman Westlund to consult with the Administrative Assistant in reviewing the group insurance bids. There being no further business to come before the Council, the meeting was adjourned at 4:40 P.M. -3- 11 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 25, 1978 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M., with the following mem- bers present: Aldermen Westlund, Gruenhagen and Huntwork in addition to Mayor black. Absent was Alderman Peterson. Also present were: Administrative Assis- tant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend John Longley of the First Congregational United Church of Christ. 3. MINUTES The minutes of the Regular Meeting dated July 11, 1978 were approved upon motion by Alderman Westlund, seconded by Alderman Huntwork, and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST TO USE LIBRARY SQUARE ON SEPTEMBER 15-16, 1978 FOR ARTS AND CRAFTS FESTIVAL After discussion, it was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to approve the request for use of Library Square on September 15-16, 1978 for an Arts and Crafts Festival. Motion unanimously tarried. (b) CONSIDERATION OF REQUEST FOR DANCE PERMIT BY MARK SCOTT, SKY CORPORATION, ON SEPTEMBER 1, 1978 AT CIVIC ARENA After discussion, it was moved by Alderman Westlund to approve the request for a dance permit by Mark Scott for September 1, 1978 at the Civic Arena upon the recommendation of the Chief of Police. Seconded by Alderman Gruen- hagen, the motion unanimously carried. (c) CONSIDERATION OF REQUEST FOR USE OF LIBRARY SQUARE ON AUGUST 9, 1978 FOR COMMUNITY DANCE After discussion, it was moved by Alderman Huntwork to approve the use of Library Square on August 9, 1978 for a community dance. Seconded by Alder- man Westlund, the motion unanimously carried. Council Minutes July 25, 1978 (d) CONSIDERATION OF REQUEST BY ELDEN WILLARD TO ATTEND NORTH STAR CHAPTER MEETING ON AUGUST 18, 1978 After discussion, it was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to approve the request of Elden Willard to attend the North Star Chapter Meeting on Auguet,18, 1978. Motion unanimously carried. (e) CONSIDERATION OF REQUEST FOR GARY PLOT2 AND KENNETH MERRILL TO ATTEND ELECTIONS TRAINING CONFERENCE JULY 27, 1978 After discussion, it was moved by Alderman Westlund, seconded by Alderman Huntwork, to approve the request for Gary Platz and Kenneth Merrill to at- tend the Elections Training Conference'on July 27, 1978. Motion unanimously carried. 6, RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO, 6161 -, RESOLUTION OF COMMENDATION After discussion, it was moved by Alderman Huntwork, seconded by Alderman Gruenhagen, to waive reading. and adopt Resolution No. 6161 entitled Resolu- tion of Commendation. Motion unanimously carried. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT —JUNE, 1978 There being,no discussion, the report was ordered by the Mayor to be received for filing., (b) MINUTES OF BURNS MANOR MUNICIPAL NURSING HOME BOARD DATED JUNE, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF "SENIORS ACTIVITY CENTER" ADVISORY BOARD DATED JULY 11, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF PLANNING COMMISSION DATED JUNE 20, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (e) MINUTES OF TRANSPORTATION BOARD DATED JULY 12, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. �.2- Council Minutes July 25, 1978 (f) MINUTES OF PARK AND RECREATION BOARD DATED JULY 5, 1978 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (g) MINUTES OF HOSPITAL BOARD DATED APRIL 18, 1978, MAY 16, 1978, AND JUNE 20, 1978 There being no discussion, the minutes were ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) DISCUSSION OF STONEY POINT ADDITION BY HUTCH PROPERTIES RE. SIDEWALK (DEFERRED JULY 11, 1978) Mayor Black commented on the discussion from the last meeting. The matter was referred back to the Safety Council for further study, and a meeting was held on July 24, 1978. It was the decision of the Safety Council to continue with the project as initially recommended with the sidewalk on Stoney Point Road, Roberts Road and between Alan Street and Stoney Point Road. It was, therefore, the recommendation of the Chair that the City Council adopt an ordinance to place the sidewalk on the East side of Stoney Point Road and on the North side of Roberts Road, between Alan Street and Stoney Point Road. There was still a question on how the sidewalk would be paid for, either creating a sidewalk district or assessed against the property owners. Mr. Charles Wilson appeared before the Council and stated he had not changed his opinion on the location of the sidewalk since the last Council meeting. He further suggested that a sidewalk assessment district be established rather than assessing the property owners. Alderman Westlund made the motion to waive the first reading of Ordinance No. 13/78 ordering a sidewalk on the East side of Stoney Point Road and on the North side of Roberts Road between Alan Street and Stoney Point Road, and set second reading for August 8, 1978. Seconded by Alderman Huntwork, the motion unanimously carried. It was moved by Alderman Westlund to defer for study the assessment issue. Seconded by Alderman Gruenhagen, the motion unanimously carried. (b) CONSIDERATION OF RECOMMENDED BID FOR CITY EMPLOYEES GROUP MEDICAL, LONG TERM DISABILITY AND LIFE INSURANCE, EFFECTIVE AUGUST 1, 1978 (DEFERRED JULY 25, 1978, SPECIAL MEETING) The awarding of contracts was deferred to a special meeting of the City Council to be held at 9:00 A.M. on Thursday, July 27, 1978. -3- Council Minutes July 25, 1978 (c) CONSIDERATION OF RECOMMENDED BID FOR 1978 IMPROVEMENT BONDS (DEFERRED JULY 25, 1978, SPECIAL MEETING) Mr. Bob Sander of Juran & Moody reported he and City Attorney Schantzen had reviewed the bids on the 1978 Improvement Bonds. It is his recommen- dation that the award be made to First National Bank of Minneapolis. After discussion, it was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to award the sale of 1978 Improvement Bonds to First National Bank of Minneapolis in the amount of $1,198.202.50 purchase price and re- turn the certified checks to the unsuccessful bidders. Motion carried unanimously. It was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6171 entitled Resolution Relating to $1,210,000 Improvement Boads of 1978; Awarding the Sale Thereof. Motion carried unanimously. It was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6172 entitled Resolution Relating to $1,210,000 Improvement Bonds of 1978; Fixing the Form and Details, Pro- viding for the Execution and Delivery Thereof and the Security Therefor. Motion carried unanimously. (d) CONSIDERATION OF APPLICATION FOR GAMBLING DEVICE AND RAFFLE LICENSE BY ELKS LODGE (DEFERRED JUNE 14, 1978) Mr. Richard Phillips, Chairman of the Board of Trustees for the Elks Lodge, appeared before the Council and inquired about the new Statute of the State of Minnesota which will take effect August 1, 1978. Representatives from the American Legion and V.F.W. were also present. They wished to know if a license would be required to continue with their present activities under a legal aspect of what the law requires. Mayor Black commented he had a copy of the Statute, but the Council had not reviewed its contents After discussion, it was moved by Alderman Westlund to defer action for fur- ther study of the matter. Seconded by Alderman Huntwork, the motion carried unanimously. (e) CONSIDERATION OF APPLICATION FOR BINGO LICENSE BY ELKS LODGE (DEFERRED JUNE 14, 1978) After discussion, it was moved by Alderman Westlund, seconded by Alderman Huntwork, to defer action for further study. Motion unanimously carried. -4- Louncil hixau[.eb July 25, 1978 9. NEW BUSINESS (a) CONSIDERATION OF APPLICATION FOR "ON -SALE" NON -INTOXICATING MALT 1,1Q1JOR LICENSE FOR HUTCH BOWL, INC. After discussion, it: was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to approve the "On -Sale" Non -Intoxicating Malt Liquor License for Hutch Bowl, Inc, and .issue a license. Motion carried unanimously. (b) CONSIDERATION OF APPLICATION FOR "ON -SALE" NON -INTOXICATING MALT LIQUOR LICENSE FOR FALL, FFSTTVAL OF ST. ANASTASIA CATHOLIC CHURCH ON SEPTEMBER 10, 1978 After discussion, it was moved by Alderman Huntwork, seconded by Alderman Gruenhagen, to approve the "On -Sale" Non -Intoxicating Malt Liquor License for St. Anastasia Catholic Cllurc:h`s Fall. Festival on September 10, 1978 and issue a license. Motion carried unanimously. (c) CONSIDERATION OF PERMANENT STATUS OF ENGINEERING TECHNICIAN City Engineer/Public Works Director Priebe reported Dan St. Pierre has been funded through a CETA grant for the past year. Inasmuch as the grant period ends this month, he would like to have Mr. St. Pierre added to the City pay- roll as a permanent employee. After discussion., it was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to approve permanent status of Dan St. Pierre as an engineering technician. Motion carried unanimously. (d) CONSIDERATION OF FIVE-YEAR FEDERAL AID URBAN PROGRAM City Engineer/Public Works Director Priebe presented a copy of the Five -Year Federal Aid Urban Program and maps. After discussion, it was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to approve the program and set a public hearing for August 8, 1978 at 8:00 P.M. Motion unanimously carried. (e) CONSIDERATION OF FIVE-YEAR MUNICIPAL STATE AID PROGRAM City Engineer/Public Works Director Priebe reported on the Municipal State Aid Program and presented maps. It is a new requirement by the State Aid Division of Minnesota Department of Transportation that each community es- tablish a five-year program. If they do not, they will lose their funds. After discussion, it was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to approve the program and set a public hearing for August 8, 1978 at 8:00 P.M. Motion unanimously carried. -5- council Minutes July 25, 1978 (f) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT FOR DEN -MAR BUILDING SUBMITTED BY CURT BRADFORD WITH FAVORABLE RECOMMENDATION OF PLANNING COM- MISSION CONTINGENT ON NO FURTHER CHANGES TO STRUCTURE After discussion, Alderman Westlund moved to waive reading and adopt amended Resolution No. 6165 entitled Resolution Granting Conditional Use Permit Under Section 6.07, C-5 of the 1975 Zoning Ordinance to Allow for Changing An Apart- ment Unit to An Office, upon recommendation of Planning Commission. Seconded by Alderman Huntwork, the motion unanimously carried. (g) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY LARRY SORENSEN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION SUBJECT TO MAINTAINING SIX FOOT HEDGE FROM OAKWOOD LANE TO CITY ENTRANCE TO PARK Following discussion, Alderman Huntwork moved to waive reading and adopt Resolution No. 6166 entitled Resolution Granting Conditional Use Permit Under Section 6.07, C-5 of the 1975 Zoning Ordinance to Allow for Sales and Display Areas. Seconded by Alderman Gruenhagen, the motion carried unanimously. (h) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY THEO. WACKER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Huntwork, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6167 entitled Resolu- tion Granting Conditional Use Permit under Section 6.07, C-5 of the 1975 Zoning Ordinance to Allow Addition to Existing Garage. Motion unanimously carried. (i) CONSIDERATION OF REQUEST FOR REZONING FROM R-3 TO C-4 SUBMITTED BY GEORGE DRESS WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Westlund that upon the recommen- dation of the Planning Commission, the first reading of Ordinance No. 12/78 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations in the City of Hutchinson and the Official Zoning Map be waived and the second reading set for August 8, 1978. Seconded by Alderman Huntwork, the motion unanimously carried. (j) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY DONALD HECHT WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Huntwork moved that upon recommendation of Planning Commission to waive reading and adopt Resolution No. 6168 entitled Resolution Granting Variance from Section 6.05 of the Zoning Ordinance to Allow Construction of Addition to Expand an Attached Single Garage. Seconded by Alderman Westlund, the motion unanimously carried. W CONSIDERATION OF ANNEXATION SUBMITTED BY RONALD WOTHE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution NQ. 6169 entitled Request for Annexation. Motion unanimously carried. (1) CONSIDERATION OF FINAL PLAT FOR BACHMAN'S FIRST ADDITION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Westlund, seconded by Alderman Huntwork, to waive reading and adopt Resolution No. 6170 entitled Resolution Giving Approval of Final Plat for Bachman's First Addition. Motion carried unanimously. (m) CONSIDERATION OF PERMIT TO CROSS BURLINGTON NORTHERN RAILROAD RIGHT-OF-WAY FOR PROJECT 78-03 (STORM SEWER IMPROVEMENT) City Engineer/Public Works Director Priebe reported it will be necessary to have a permit to cross the Burlington Northern Railroad right-of-way near the Sewage Treatment Plant with the City's new line on Fifth Avenue S.E. The agreement calls for a payment of $175.00 for the first 10 years. After discussion, it was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to approve the permit and enter into an agreement with the Burlington Northern Railroad. Motion unanimously carried. (n) CONSIDERATION OF PAYMENT BOX FOR WATER BILLS IN PAYMENT CENTER Mayor Black commented the Council had considered renting a payment box when the payment center was first installed in Hutchinson, but the Council members had voted negatively. Since that time there has been such a good response to using the payment center that this matter should be re -considered for a means of paying water and refuse bills. Following discussion, it was moved by Alderman Gruenhagen, seconded by Alder- man Huntwork, to approve renting a payment box for water and refuse bills in the payment center. Motion unanimously carried. (o) CONSIDERATION OF RESIGNATION OF RODERICK KEITH Mayor Black commented that Roderick Keith had resigned his position as Rec- reation Director -for the City of Hutchinson, effective July 21, 1978. He further recommended a resolution with appropriate wording be issued in appre- ciation of the services performed by Mr. Keith. It was moved by Alderman Westlund to accept the resignation of Roderick Keith and waive reading and adopt Resolution No. 6176 entitled Commending Roderick Keith. Seconded by Alderman Gruenhagen, the motion unanimously carried. (p) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Mayor Black read a copy of the letter sent to all delinquent account holders. -7- Council Minutes, July 25, 1978 He then inquired if there was anyone present wishing to be heard regarding his/her account. There was no response. It was moved by Alderman Westlund to discontinue service immediately on the following accounts: 1-0670-5-00, 2-0580-8-00, 3-0540-0-00, 6-0750-2-00, 7-0120-7-00, 7-0845-3-00, 7-0870-0-00, 7-0902-4-00, 19-0230-5-00, and 19-0390-0-00; and 42-0300-0--00 if not paid on .July 28, 1978 as promised. Seconded by Alderman Gruenhagen,' the motion unanimously carried. (q) CONSIDERATION OF PERMANENT STATUS OF GEORGE FIELD After discussion, it was moved by Alderman Westlund to approve the permanent appointment of George Field, Fire Marshal and Inspector. Seconded by Alder- man Gruenhagen, the motion carried unanimously. (r) CONSIDERATION OF MERIT INCREASE FOR KENNETH MERRILL, CITY ACCOUNTANT Following discussion, Alderman Westlund moved to approve the merit increase for Kenneth Merrill. Seconded by Alderman Huntwork, the motion unanimously carried. (s) CONSIDERATION OF 1977 ASSESSMENT ROLLS 1.) ROLL NO. 71 2.) ROLL NO. 72 3.) ROLL NO. 73 City Engineer/Public Works Director Priebe reported the 1977 Assessment Rolls No. 71, 72, and 73 have been completed. He recommends a public hearing be set for August 22, 1978 at 8:00 P.M. It was moved by Alderman Westlund, seconded by Alderman Huntwork, to set a public hearing on the 1977 Assessment Rolls No. 71, 72, and 73 for August 22, 1978 at 8:00 P.M. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Huntwork, to waive reading and adopt Resolution No. 6162 entitled Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment Project: 77-12 and 77-30 and 77-30A. Motion unanimously carried. It was moved by Alderman Gruenhagen, seconded by Alderman Huntwork, to waive reading and adopt Resolution No. 6163 entitled Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment Project: 77-35 and 77-33. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Huntwork, to waive reading and adopt Resolution No. 6164 entitled Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment Project: S.P. 133--020-02, S.P. W -8- Council Minutes July 25, 1978 133-109-03, S.P. 133-020-01, S.P. 133-119-01. Motion carried unanimously - It was moved by Alderman Gruenhagen, seconded by Alderman Huntwork, to waive reading and adopt Resolution No. 6173 entitled For Hearing On Proposed Assess- ment Project: 77-12 and 77-30 and 77-30A. Motion unanimously carried. It was moved by Alderman Gruenhagen, seconded by Alderman Huntwork, to waive reading and adopt Resolution No. 6174 entitled For Hearing On Proposed Assess- ment Project: 77-35 and 77-33. Motion unanimously carried. It was moved by Alderman Gruenhagen, seconded by Alderman Huntwork, to waive reading and adopt Resolution No. 6175 entitled For Hearing On Proposed Assess- ment Project: S.P. 133-020-02, S.P. 133-109-03, S.P. 133-020-01, S.P. 133- 119-01. Motion unanimously carried. (t) CONSIDERATION OF PART-TIME EMPLOYEE FOR MOTOR VEHICLE DEPARTMENT Sheryl Hoffman has been, recommended as a part-time employee for the Motor Vehicle Department, working approximately 15 hours a week. Following discussion, Alderman Westlund moved to approve the employment of Sheryl Hoffman as a part-time employee in the Motor Vehicle Department. Seconded by Alderman. Huntwork, the motion carried unanimously. (u) CONSIDERATION OF PURCHASE OF PRINTING EQUIPMENT FOP HUTCHINSON COMMUNITY HOSPITAL It is the recommendation of the Hospital, Board to replace the Gestetner and Gestofax printing equipment presently in use with the purchase of new print- ing equipment from Gestetner Corporation in the amount of $4,910.50. After discussion, it was moved by Alderman Westlund that upon recommendation of the Hospital Board to approve the purchase of printing equipment from the Gestetner Corporation in the amount of $4,910.50 for the Hutchinson Community Hospital. Seconded by Alderman Gruenhagen, the motion carried unanimously. (v) CONSIDERATION OF APPLICATION FOR "ON -SALE" NON -INTOXICATING MALT LIQUOR LICENSE FOR ELKS LODGE, SLOW PITCH TOURNAMENT AUGUST 26 & 27, 1978 After discussion, it was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to approve the "On -Sale" Non -Intoxicating Malt Liquor License for the Elks Lodge and issue a license. Motion carried unanimously. (w) CONSIDERATION OF LOGIS CONTINGENT LIABILITY COMMITMENT Administrative Assistant Plotz explained that about a year ago the City of Hutchinson joined with LOGIS for computer services, and this trial arrange- ment has worked out very satisfactorily. Recently the staff of LOGIS has -9- Coii�cil Minutes July 25, 1978 studied alternatives to controlling costs with the Hennepin County Dara Processing Center. As a result of the study, it is their conclusion that the best method to control coats would be to have their own hardware rather than to continue with the present system. Since a method of financing the hardware and software would be needed, all LOGIS members are being asked to remain members for at :least five years. The contingent liability program, over a five-year period,would hold the members liable if they dropped their membership prior to this time. it is the recommendation of Mr. Plotz and the City Accountant that the City of Hutchinson agree to the contingent lia- bility commitment. . Following discussion, Alderman Huntwork moved to authorize the Mayor and City Clerk to enter into an agreement with LOGIS. Seconded by Alderman Gruenhagen,.the motion carried unanimously. lQ. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative'Assistant Plotz reported he will be out of the office on the morning of July 26 to attend the LOGIS meeting, and he and Ken Merrill will be attending the Election Training Conference on July 27, 1978. At the next Council meeting a list of judges for the up -coming election will be presented. A meeting will be held with them to explain election procedures. (b) COMMUNICATIONS FROM THE MAYOR Mayor Black re -appointed Dr. W. G. Miskoff to a three year term on the Police Civil Service Commission. It was moved by Alderman Westlund to ratify the appointment of Dr. W. G. Miskoff to the Police Civil Service Commission. Seconded by Alderman Hunt• work, the motion carried unanimously. Mayor Black appointed Robert Otte to the Planning Commission to fill an un- expired term until March 31, 1983. It was moved by Alderman Huntwork, seconded by Alderman Westlund, to ratify the appointment of Robert Otte to the Planning Commission. Motion carried unanimously. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to ap- prove the verified clams and authorize payment fror; the appropriate funds, _10- Council Mintites Juiy 15, 1978 with the exception of a statement from Madsen Insurance Agency which was withheld. Motion carried unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 9:55 P.M. upon motion by Alderman Westlund, seconded by Alderman Gruen- hagen, and unanimously carried. -11- MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL THURSDAY, JULY 273. 1978 The special meeting of the City Council was called to order by Vice -Chairman West- lund at 9:00 A.M., with the following members present: Aldermen Huntwork and Gruen- hagen in addition to Vice -Chairman Westlund. Absent were Alderman Peterson and Mayor Black. Also present was Administrative Assistant Plotz. Building Official Willard presented a written performance review of the Building and Plumbing Inspector and recommended a salary increase as merited. It was the recom- mendation of the Chair that this item be placed on the agenda for the next Council meeting. Mr. Victor Gruenhagen of Howard Lake appeared before the Council and requested a per- mit to hold a public dance in the Civic Arena on August 13, 1978. After discussion, it was moved by Alderman Huntwork to approve the dance permit, subject to approval from the Police Department. Seconded by Alderman Gruenhagen, the motion unanimously carried. Vice -Chairman Westlund commented on the insurance bids received July 25, 1978 and the comparative study that had been done on them. Administrative Assistant Plotz reported it is the recommendation of he and Vice -Chair- man Westlund to split the bids and award them as follows: Medical Blue Cross & Blue Shield Fife/AD&D St. Paul Life LTD Equitable Life $21.81 Employee (Monthly) $42.47 Dependents (Monthly) Full semi -private with maternity 40fi per 1,000; 5C per 1,000 43� per 100 Following discussion, it was moved by Alderman Gruenhagen to accept the three above recommended bids and enter into appropriate contracts. Seconded by Alderman Huntwork, the motion unanimously carried. There being no further business, the motion was adjourned at 9:10 A.M. RESOLUTION N0. 6180 APPROVING FIVE YEAR FEDERAL AID URBAN PROGRAM WHEREAS, the City Council of the City of Hutchinson did hold a Public Hearing on the proposed Five Year Federal Aid Urban Program at their regular meeting of August 8, 1978. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the Five Year Federal Aid Urban Program of the City of Hutchinson is hereby approved. Adopted by the City Council this 8th day of August, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk RESOLUTION NO. 6179 APPROVING FIVE YEAR STATE AID PROGRAM WHEREAS, the City Council of the City of Hutchinson did hold a Public Hearing on the proposed Five Year State Aid Program at their regular meeting of August 8, 1978. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the Five Year State Aid Program of the City of Hutchinson is hereby approved. Adopted by the City Council this 8th day of August, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk -2311 (612) 879 �TCH� CIFY Y r 11'r u-1-CpdMISON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO August 3, 1978 TO: Mayor and Council Members FROM: Building Official - Elden Willard SUBJECT: Move Building Mr. and Mrs. Howard Smith, 755 Dale Street, Hutchinson, Minnesota, would like your approval to move a 12' x 20' accessory building from Lot 7, Block 4, Southview Subdivision to their property at Lot 11, Block 4, Southview Subdivision, which abuts Lot 7 at the rear. This building to be placed on their property to comply with all local zoning and building requirements. Staff recommends your approval subject to application for and payment of fees for required permits. Sincerely, CITY OF HUTCHINSON El en Willard Building Official pv cc: Marlow V. Priebe Gary D. Plotz '�r e& . RESOLUTION NO. 6177 RESOLUTION SETTING ELECTION, TIME, PLACE LOCATIONS OF PRECINCTS, AND APPOINTING OF JUDGES FOR STATE GENERAL ELECTION WHEREAS, Chapter 205, Section 205.03, Subd. 1, of the Laws of Minnesota, states that the governing body of any municipality, by resolution adopted prior to the giving of notice of the election, may designate the time during which"the polls shall remain open for the State Primary Election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the polls shall be open from 7:00 A.M. to 8:00 P.M. for the State Primary Election of Tuesday, September 12, 1978, and the City Clerk shall give such notice of these election hours as is required by law. 2. That the following polling places shall be used during the 1978 State Primary Election: All Polling Places Will Be In the "Old" Armory First Precinct Second Precinct Third Precinct Fourth Precinct Fifth Precinct NE Comer Armory NW Corner Armory SW Corner Armory South Side Armory SE Corner Armory 3. That the Election Judges are hereby appointed in accordance with the attached list. Adopted by the City Council this 8th day of August, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk 1. Olga Kern* 534 Bluff 2. Verna Anderson 765 Spruce 3. Florence Jarcho 338 Hwy. 7 E 4.- Julie Flaa 886 Oak Precinct #2 1. Emma Lake* 115 Franklin N. 2. Margaret Sorenson 316 First Ave. NW 3. DeLaine Rolfe 844 Second Ave. SW 4. Lillian Jorgenson 36 Franklin N. Precinct #3 1. Doris Daggett* 440 Dale 2. Pat Kuester 1020 Roberts Road 3. Darlene Knigge 674 Harrington 4. Norma Totushek 515 Larson Precinct #4 1. Grace Sanstead* 425 Franklin St. 2. Jo Gilhousen 621 Fourth Ave. SW 3. Norma Schepers 305 Pishney Lane 4. Evelyn Odegaard 446 Main S. Precinct #5 1. Mildred Nelson* 316 Hassan S. 2. Grace Kottke 1028 Jefferson 3. Edna Hall 565 S. Jefferson 4. Mayme Meyers 560 Monroe Registration Table 1. Fern Frank* 595 Lynn Road 2. Bernice Erickson 724 Jefferson S. *Denotes Chairman Public Officials Training Board AS 306 SOUTHWEST STATE UNIVERSITY MARSHALL, MINNESOTA 56258 July 11, 1978 Dear Mr. Black: HONE: 507-537-7396 The Public Officials Training Board was established in July,1975 tTo help the elected and appointed officials in the 20 county area of Southwest Minnesota. The help of- fered has been in various forms. lie have printed aids, such as the Rural Futures Development, Minnesota Catalog of Assistance Programs and booklets about the management ofImunicipal liquor stores. Assistance has also been given through workshops, seminars and conferences held within our 20 county area, many of these at the request of various Public Officials. Since our office handles training workshops for all elected a4d appointed officials which include town- ship officers, mayors, clerks, city councils, schoolboards and county officials, we realize that many of the workshops offered will not be of assistance to you in your particular situation. however, with better anticipated communication we plan to offer mgre training helps in your particular areas of need. We offer assistance for logal and area needs. We plan to have more local officials involved as training leaders as well as more towns who are willing to apt as hosts. This will help to bring much needed learning experiences to the outlying 20 counties. The Public Officials Training Board is again asking for formal letters of support and commitment (not financial) from area governments and groups. These resolutions will be an addition to our IPA grant application for this coming year. We are looking forward to hearing from you. KSJ/mah Sinc rely, 00 K ren S. Johnso Training Coordinator I.INCOLN LYON REDWOOD BROWN PIPESTONE MURRAY COTTONWOOD ROCK NOBLES JACKSON MARTIN B!G STONE SWIFT KANDIYOHI MEEKER LAC QUI PARLE CHIPPEWA YELLOW MEDICINE RENVILLE WATONV.AN G RESOLUTION NO. 6178 RESOLUTION SUPPORTING PROPOSAL OF "CONTINUED TRAINING OF PUBLIC OFFICIALS IN SOUTRWEST MINNESOTA" Be it resolved that the City Council of Hutchinson supports the proposal "Continued Training of Public Officials in Southwest Minnesota" by the Public Officials Training Board that Southwest State University Adult and Continuing Education Department.has submitted to the United States Civil Service Commission, Bureau of Intergovern- mental Personnel Programs and further that we support the concept and validate the need of the project whose major objectives are: 1. tc strengthen the capacity of local government by making training of various tyDeS and at various levels available within the region 2. to provide a means by which local officials can affect the type and method of training 3. to promote intergovernmental co- -operation of all levels both in terms of program orientation and er,phasis or. using local training resources. Signed by Name Title Mayor Organization City Council Passed: August 8, 1978 date By. �1 Is_ Is ., • i =pn h a -;, •., C•:t.i4 ._... Permits issued + ----- - . 1 3- d TJ j to month of a ) x �joi T -l78 U.S DEPARTMENT OF COMMER!•S_ BUREAU OF THE LENSUS PLEASE MA.II. ON OR BEFORE THE 4'(0 DAY OF THE MONTH (Preaae^Direct er, error era name or." , dbesrt a, iudinQ ZIP cede T REPORT OF BUILDING PERMITS ISSUED AND 1163500 41. 7 9999 085 0 81 LOCAL PUBLIC CONSTRUCTION t'iII;,F:U rALDG OFFICIAL C l l Y H0 L 17 OAS�H I NGTON AVE` WEST PLEASE Bureau of the Census RETURN 1l'•JTCHIPISC)r1 MN 55350 12p1 East Tenth Street WHITE Jeffersonville, Ind. 47'132 COPY TO If no perm+•ts ware isr./sd thin ow.-,th c„ 4r "W" et box and return form. 3 OW14ED PUBLICLY OWNED Sect,on i - HOUSEKEEPING Cost of Number RESIDENTIAL BUILDINGS, item NurnLrt Item Cost of Build- ings Housing units EXCLUDING ADDITIONS No, Hutto' !sousing ings units construction (0rn{t cents} consttuctio.t (Omit cants) AND ALT ERAT IONS (a) c r,) (c) (d) t ei (f) t 6% One faintly house.;, includingg'�+ N sem de t.,chedr rows and town 001 9� 9 S 311,596 S _ JTwo-family buildings 002 _-.... Three`anl f. -ant family ba ldinjk_» 003 Dive -or -more family buildings 004 TOTAL (J01-004) a 9 9 311,596 N(>ved .,, relocated buildings OOS MCA"le F.uariea 300 5 5 I,RiVAY LY OWN D LY OWNED Section II -NEW NON ' APING !',Obi of _^�'UBLI ,,,.r►-,� LGSt of RESIDENTIAL BUILDINGS I""' %..'. «nturnbefP,.mhet Build- Rooms construction (Omit cents) guild- ings Rooms coristtu, • •, a, (q,nit ..an a) Bugs (r) (b) (c) (d) ( (f) gr !tan' -m it hotelz, watels, to.ar st rou[t �' and cabins 006 S S other shelter OQ7 -T Section III - OEMOLITICIN ANO RATING OF BUILDINGS Ite,rt No. ---PRIVATELY gwNED N mber _ PUBLICLY OWPf D Number �llousir:g [3uildings ilot,sing units BuildigRs .,nits (a) (b) (c) (d) re/ �_.._...-.-. f!*t€'•j.t-.,sly+liutt:.:es,to,a'lularar; '_"_ .._..,....,..- .,-_ .erlideti(tied, [a�..�and wwn 231 ./J _ -_� I � Two-farr..ly I,.:ildiag: 232 WThee- attil foul -fame)), huildtrags� 233 talc Five -or -more family 1••,ti.d[r,gs 234 All other buildings and structure:, 240 Section IV - NEW MONRESIDEIITiAL Irem PRIVATELY OWNED PUBLICLY OWNED r Number of Cost of construction Number of Cost of cow-uctlr.-, BUILDINGS No. building:. (Omit cents) buildings (Omit cents) (a) (b) (c) (d) (e) .Amusement and recacatiort.il t ail diu s One Churches and other relipY .us bu[ldtn s_ 0'4 Indasttial building SR .�_. 010 Parking garajePli 011 -_ I a,a a i air+>i atr�74r .� Ui'' 14 6 _... �. `, e[.ar.e �tatiu:t:; and „^r :air R t�tQes nil Ho: ,nit cls anu other 11.stir,iti„e,ai huil,fing , , 014 (•it'tcc, �.hi,i i, and prate -Iir.n:tI L'I l sings I'ui,lic tiZ rka,� ilii! ere, Luijaling° L016 S, hook and tt`•, r rd-x.-atiwr .il Liil^.ings 1017 and ctlaer men antile building,.018 Ort,arWraonre.ide;:,sal letildings 019 Srrurr,trr , miter than l:^til(" 020 020 Fence $200 CONTINUE ON REVERSE SIDE Fence $150 91— Secti,on V – ADDITIONS, ALTERATIONS, AND CONVERSION$ PRIVATELY OWNEDUBLICLY OWNED J- I,em �fo TYE PnF BUILDINGS No. r of Number oCost of constrzirtion N9miht-F of Cost of con- tr—, i permits (Off; i t cents) petmits tOmit cent-,) ] (b) (d) (e) Housekeeping residential buildings 1 021 21 27,802 Ali other buildings and structures 02 7 12 870 1 500 Section VI - INDIVIDUAL PERMITS - $100,000 OR MORE Please list below permits issued for new buildings and for new additions and alterations with a construction cost of $100,000 or more. Classify a permit for a combination 7esidenzial-nonresidential building according to the major use of floor area of the building; enter number of housing units in column (f). Also list all permits for buildings omitted from Sections 1, il, W, an,l V because you could not classify their., curer a dash under item number in column (a). Item No. Kind of building Name and addresa of owaer or buiider Ownership Cost of ClInsttuction Number of housingark (Mone) (Omit cents) units (b) (c) (d) (e) M - - - - - - ---- - - - - - - - - - - - - -- - ED Private Public - - - - - - - - - - - - - - - - - - -- - - - ❑ Private Public ---------------------- ❑ Private ❑ Public Privarp Public Private Public - - - - - - - - - - - -- - - - - - - - - - - El Private Public ED Private Public 11tivate Public Private Public ❑ Private rl Public Comments Name of person to contact regarding this report Telephone Area codel Number Extension Elden Willard Title Building Official 612 879-231-L 26 FORM C-404 (111-26-74) MINUTES "SENIORS ACTIVITY CENTER" ADVISORY BOARD AUGUST 1, 1978 The "Seniors Activity Center" Advisory Board met at 9:30 A.M. August 1, 1978 in the Old Armory, with Chairman Thomas J. Stibal presiding. Present: Thomas J. Stibal, Ruth Engel, Emma Lake, Donald Falconer, Norine Riesberg, Richard Lennes, and Ralph Bergstrom. Absent: Erwin Haag. The meeting was called to order at 9:35 A.M. The minutes of the previous meeting were read and approved. Dick Lennes reported that the C.S.B.E. is the recipient of $13,000 from the Title III Grant. This Grant will provide money for: 1. Transportation for Senior Citizens who need medical attention out of town. 2. Outreach. Provision made for the shut-ins. 3. Senior Citizens Center. The first allocation will be for $4,000 for equipment, remodeling, supplies, and programming at the center. Dori Johnson, John Longley, and Dick Lennes were on the committee that interviewed five applicants for the job of Hutchinson Area Senior Citizens Coordinator. Joann Galen was hired for this position. She will work very closely with the "Seniors Activity Center" Advisory Board, and will also attend all C.S.B.E.meetings. She will help the Advisory Board plan and schedule activities. She will report to the C.S.B.E., and make recommendations as to what ideas she would like to have carried out at the Senior Center for Senior Citizens. Her office will be the Old Vault Room in the Old Armory. Tom Stibal reported on a brochure with information on the Regional Area Towns, as to the amount of money they received from Title V Grant, and some of the things they used it for. Dick Lennes reported that Gary Plotz will sit in with the Title V Committee, and discuss the matter of matching funds with Title V Grants money, and the possibil- ities of acquiring an existing building for a Senior Citizens Center. Buildings such as the Old Bowling Alley, Medical Center, or Fire Station were possibilities. Applications for Grants must be in by October. Donald Falconer and Fred Roberts, from the Park and Recreation Board will also work with the newly hired coordinator. Dick Lennes reported that the "Sign" for the Old Armory is nearing completion. The material has been purchased, the background will be painted, and Debbie Knutson will put on the lettering. The City will put up the sign. Emma Lake called our attention to the corn roast that A.A.R.P. is sponsoring in the shelter of South Park on August 11, at 12:30 P.M. All Senior Citizens and guests are invited. The meeting adjourned at 10:25 A.M. Respectfully submitted, Ruth Engel, Secretary HL��HINSON PARK & RECREATION BOARD -PORT- August 2nd, 1978 - 12 Noon - N.E. Park The Park & Recreation Board met with all members present. Also present were Fred Roberts, Assistant Public Works Director; Gary Plotz, Administrative Assistant; Hazel Sitz, in charge of Personnel; Bruce Peterson, Council Represnetative; Steve Jensen and Al Coglin, representing Recreation; Ruth Dunn of the Leader; and Grace Sanstead, Secretary. Dean O'Borsky and Geoffrey Docken, representing the Hockey Association, requested an outdoor rink be moved from Tartan Park to Linden Park and N.E. Park as the indoor hockey has prompted so much more participation in hockey and cannot be handled in the arena. Their agrument was that the Linden and N.E. Parks have a large number of participants and they feel it is too far for these players to go to Tartan Park. Chairman Daggett explained that it costs money to set up these rinks elsewhere when they are already set up, however, they would take the matter up under advisement. Kathy McGraw made a motion, seconded by Dr. Chernausek, to have Fred look into costs of moving the rinks. Unanimous agreement by all members. Fred stated that the cost of maintenance of the various areas would take more men and time. Mr. Morrissette said there would be more protest from Linden Park than we already have had, plus the next thing would be buildings and lights which are already established'at Tartan Park. Kathy brought up the idea that everybody is getting the idea they must have these conveniences in their own backyards, regardless of the cost. Paul Acklund, former member of the Park Board, came in behalf of the Lions Club. They wish to donate playground equipment where most needed. He was advised the West Park coulc use it at this time and a plaque could be put up in recognition of the Lions Club. Fred Roberts gave his report, mowing grass and taking care of deseased trees, cleaning up shelters and weeding flower beds. C.E.T.A. kids are repainting and repairing buildings and equipment at no cost to the City. The vandalism at the N.E. Park was paid for by the parents of the children involved. The Recreation program was given by Steve Jensen and Al Coglin. A contemplated trip to St. Croix for the Senior Citizens may be cancelled because of cost involved. A motion was made by Mr. Morrissette, seconded by Ward Haugen, to accept the reports of Mr. Roberts and the Recreation members. Carried unanimously. September 17th, will be the date for the dedication of Kouba Park. Fred advised it is budget time again. Bud Daggett and Kathy McGraw, whose terms have expired, will stay on the Board; Kathy having finished a year of an unexpired term. Ward Haugen made a motion to accept the appointments, seconded by Don Falconer. Unanimously accepted. Chairman Daggett showed the members slips on how camping permits were handled at Carlow Park. Fred added $1,000 has been realized so far this summer at West Park Kathy McGraw was thanked for taking care of the warming house at the Elementary School. Hazel Sitz, who accompanied .Gary Plotz, will take care of the 3 to 5 acceptable applications for a new Recreation Director, the Park Board asking to have a choice in the final selection. HUTCHINSON PARK & RECREATION BOARD REPORT (CONT.) A letter of thanks and a recommendation was to be sent to Rod Keith for his 7 years o f building up the Recreation Department to what it is today, and the Board's best wishes for his future. The meeting was adjourned at 1:20 P.M. The next meeting is to be held September 6th at Noon. Respectfully submitted, Grace Sanstead Secretary 4 A (612) 879-2.311 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: August 3, 1978 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: MERIT CONSIDERATION FOR BUILDING/PLUMBING INSPECTOR In reference to the performance review attached: Homer Pittman was hired in August, 1976 to work in the Community Development Department, and became Building and Plumbing Inspector about a year later. He has not received merit consideration since being employed by the City. Considering the performance review at this time, I believe an increase of 6 per cent would be appropriate. R tfully Submitted, Hazel Sitz Personnel Coordinator cc: Elden Willard, Building Official (612) 879-2311 LZ1rc�� CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO July 14, 1978 TO: Homer Pittman FROM: Elden Willard, Building Department SUBJECT: Performance Review A review of your performance for the past ten months follows, for your information and consideratior_. Your appointment as a combination Building Inspector and Plumbing Inspector, September 1, 1977, under the supervision of the Building Department, has in my opinion worked very well. You have shown a definite interest and desire to do a good job. Your previous experience in building construction has proven instrumental to our building code enforcement program. You have participated in state training programs during the past 10 months and shown an interest to continue work and education in plumbing and building code enforcement. I'm pleased you have taken and passed the examinations required by the State of Minnesota and are now a Certified Building Official for the State of Minnesota. I'm recommending an appropriate salary increase be considered on or before September 1, 1978. Sincerely, CITY OF HUTCHINSON `Elden Willard Building Official pv cc: Marlow V. Priebe Hazel Sitz Gary D. Plotz ?) 879-2311 "Y OF HUTCHINSON 3HINGTON AVENUE WEST NSON, MINN. 55350 MEMO August 8, 1978 TO: City Council FROM: City Engineer SUBJECT: Sidewalk Assessment Policy I have checked with several communities relative to the above -referenced policy and found the following: Red Wing - has used a front foot assessment policy in the past; they also have set up a district policy, however, due to opposition they have not constructed any under said policy. Faribault - has front foot assessment policy. Has City divided into 4 or 5 areas and each year improves all sidewalk in a given area. Thus, they review each area every 4 or 5 years. Marshall - has front foot assessment policy. Very little sidewalk being installed. Mankato - has a front foot assessment policy. Most sidewalk installed is on one side of streets with larger volumes of traffic. Properties on each side of street is assessed half the cost. In new subdivisions, developer is required to install and pay for sidewalk deemed necessary. Bloomington - No assessment made. City installs sidewalk under a "School Walkway Plan". Where required by City in new developments, sidewalk is paid for by developer. Willmar - has a front foot assessment policy. Has talked about requiring sidewalk in all new subdivisions and setting up a School Walkway Plan. Neither one has been implemented to date. Attached is a copy of information on sidewalk district law as printed by League of Cities. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv attachment holding an equivalent connect/ fee invalid under the statutes then in force. Th,.-nendment which added M.S. 429.071 also permits a connection fee as an alternative in these circumstances. (M.S. 44,4:076 -Laws 1976, Ch. 259, Sec. 3.) Apportionment of Assessments Upon Subdivision of Land If a special assessment is levied against a.tract of land which is later subdivided, the installments re- maining unpaid can be apportioned among the various lots and parcels in the tract upon a finding that such apportionment will not materially impair collection of the balance due. This may be done upon application of the property owner or by the council acting upon its own motion, but notice of such apportionment and of the right to appeal must be mailed to or personally served upon all owners of any part of the tract. The council may, and if the assessment has been pledged towards payment of improvement warrants the council must, require the owner or owners to furnish surety bonds. Abandonment of Improvement Before Completion If a local improvement is abandoned when so in- complete that special assessments already levied are in excess of the benefits received, a law separate from the improvement code (M.S. 435.201 and 435.202) provides machinery for cancellation of the assessment and refunds of assessments already collected, subject to the right to make a reassess- ment for the amount of the special benefits actually accruing. Another section of the same law (M.S. 435.203) provides for transfer to the general fund of any surplus in the improvement fund remaining after all costs of the improvement have been met and all claims and obligations satisfied, subject to the council's right to refund all or part of this money to those who paid the assessments. Storm Sewer Improvement Districts A 1974 act (Laws 1974, Chapter 206, Secs. 1 to 6, M.S. 444.16 to 444.21) authorizes the council of any city by a two-thirds vote to establish within its limits a storm sewer improvement district after a public hearing preceded by two -weeks' published notice. After the district is thus established, the council may acquire, construct, reconstruct, extend, maintain, and otherwise improve storm sewer sys- tems and related facilities within the district. Storm water holding areas and ponds within and without the city limits may also be so acquired, maintained, and improved for the benefit of the district. Procedures of Chapter 429 on doing the work and assessing the cost apply; however, all the -4- cost of the iml ,ment, including principal and interest on bons,.,, may be financed by a tax levy on property in the district. Presumably any part of the cost may be paid for by special assessments levied on a benefit basis under Chapter 429, though a district will ordinarily be established in order to avoid the difficult task of apportioning the cost by a fair special assessment. To finance the cost, the council may issue obligations similar to improve- ment bonds under Chapter 429 except that they are payable primarily from the proceeds of the dis- trict tax. After the ,retirement of all obligations is- sued to finance improvements within the district, the district may be dissolved by following the pro- cedure for establishment of the district. Sidewalk Improvement Districts Under another 1974 act (Laws 1974, Chapter 59, M.S. 435.44„ a "municipality" (the term is un- defined) by ordinance may establish a sidewalk im- provement district to pay all orpart of the cost of sidewalk construction and repair by apportioning the cost throughout the property in the district on a "direct or indirect benefit basis." The council may establish districts in order to provide all areas with safe pedestrian walkways to and from schools, school bus stops, public transportation facilities and other neighborhood and community services. The total cost may be apportioned and assessed to all property in the district on a uniform basis as to each classification of property. An indirect benefit assessment may involve all property in the district without regard to location of sidewalks; a direct benefit may be assessed to abutting property for the additional cost of an extra sidewalk width. Assessments may be spread over a five-year period, but there is no provision in the statute for issuing obligations to finance the cost initially, nor is any procedure prescribed for making the assessments - The law makes no mention of Chapter 429. Deferral of Assessments for Senior Citizens Under M.S. 435.193 to 435.195 a city council (or a county ortown board) making a special assess- ment is authorized. in "its discretion to defe. the payment of that assessment for any homestead property owned by a person 65 years of age of older for whom it would be a hardship to make the payment. Application is made on a form prescribed by the county auditor, who, if the deferment is granted, notifies the county recorder. The council may determine theamountof interest to be charged on the deferred assessment. The deferment is terminated all accumulated amounts plus applicable interest- become due upon (1) the death of the owner (if th,, spouse is " (612) 879-2311 CITY OF HUTCH/NEON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: August 1, 1978 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: HUTCHMOBILE DRIVER We need one additional part-time driver for the Hutchmobile at this time. The following college student is available temporarily. He has had experience as a school bus driver. We request his approval for employment. Richard Linder 709 Madson Avenue Hazel Sitz Personnel Coordinator 6tate of inne�Otajl ... ­ ..... ..Of . ..... ...... I ... .... ... .. . .. ..... ....... . County of .... .. ... .. .... . .. . .. .... .4pplication, Wo. ............ .... ..... I .. ............. Application for License to Sell Cigarettes at Retail The undersidned resident..... of the . ...... City Hutchinson . .. ........... ... ... ...... . ........ I .. ...... ....... of* ... 1­1*1 ............. . ......... ...... ..... ... ........ i7Z the county of McLeod .. ... . State of .4finnesota, HEREBY .4f.4KE. ... .4PPLIC.f- McLeod County Agricultural Association TIOXFOR LICEXSE to be issued to. .. .... .............. ...... . . . ...................... .. . ............... . . .... .. ........................... ............... ........ ... ...... to sell cigarettes and cigarette, papers and wrappers at retail at ..... M cL_ e o d.. C. o.u. n t y .... Fa i..r_I..G.r.o.?.n,d.s_ . ........ .... ... ... ......... ... ..... ..... ............................... .................... .. ...... . . . ............ .. .. ... ......................... .......... .. . . ........... . . i n the city Of _- _Hutchinson . ... ................... ... .... in said county and state for the term of .f ive (5)... OPYS be g' with the .. .... 18 .... .. . day of. .,Aug.ust.......... I .. .... .... ................ . ... .... 19 78subject, to the k7vs of the State of Vinnesota and the ordinances and regulations of said City Hutchinson . --- . ........ ... ... ... ...... Of ­ ...... ... . .. ....... .. . ..... ..... . . . ...... ... .... ... peitaininff thereto, and herewith deposit $ 5' GC ..In payment of the fee therefor. ,V �rV D&4. 19 . ...... ... . ........ . 19..7.8... ... .. ............ ... ........ . .... ........ .. ..... .......... ......... . ....... .. ......... . . CIC ..... . . W. .........BBrodd, Secretary . ...... ......... .... ........ .. . .... .. C6 ?) 879-2311 "Y OF HUTCHINSON 3HINGTON AVENUE WEST NSON, MINN. 55350 M E M O R A N D U M DATE: August 7, 1978 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: LIQUOR STORE ASSISTANT MANAGER - PERMANENT STATUS Charles Nelson has served as assistant manager of the liquor store for six months as of this date. Ralph Neumann, store manager, has found his adjustment to the responsibilities of the job to be very satisfactory. We therefore recommend that Charles Nelson be given permanent status as assistant liquor store manager at Grade IV, Step 4. cc: Ralph Neumann `Respectfully Submitted, Hazel Sitz Personnel Coordinator q---- / - I M E M O R A N D U M DATE: _ _ August 8— 1978 TO: Mayor and Cit��ocnciL____________________ FROM: Gary D: Plotz, Administrative Assistant _ _ _ _ _ _ _ _ _ _ _ _ SUBJECT: Tree Inspector ________________________ The incidents of Dutch Elm disease is much greater than anticipated. As a result, the Mr. Steven Koch, State Dutch Elm Coordinator, has requested a second tree inspector to be paid by the supplemental Dutch Program monies. In view of the immediate need, it was decided not to advertise for the posi- tion. Two existing applications were received, and the following individual is recommended for appointment: Ann Maresch-Solseth R. R. 1, Box 175-A Darwin, MN Steven Koch realized the individual is from outside the city limits, however, he believes the individual is more qualified and responsible. Steve will be attending the meeting tonight if there are any questions. /ms 12) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: — — Asst 8, 1978 TO: Moor and Cit�Council ——————————————— — — — — — FROM: Ken Meirill, City Accountant SUBJECT: Institutional Insurance Policy -------------------------------- The following is a breakdown of the increase for the city's institutional insurance policy as explained by the Madsen Agency: Contract Endorsement Hutch Utilities Endorsement Stealable Items Shooting Range Property Value Increase Payroll Increase Amount of Increase 232 504 3,592 600 1,871 3,429 Total Due to Policy Adders $104028 Last year's premium $52,246 Adders 10,028 $62,274 Increase due to State Rating Bureau 5,190 $67,464 Due to a billing error at Home we will have a credit coming of $2,270 reducing the original premium of $69,734 to the $67,464 figure. (612) 879-2311 CITY OF HUTCHINSON �4egr37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO August 8, 1978 TO: City Council FROM: Director of Public Works SUBJECT: Safety I have received a report of a near drowning accident in the area of the river, Optimist Park, that was excavated last year. I request permission to purchase and install two (2) signs "Caution Drop Off" in the area above-mentioned. Sincerely, CITY OF HUTCH)I�NSON Marlow V. Priebe City Engineer pv REGULAR COUNCIL MEETING GENERAL FUND Aug. 8, 1978 Albinson eng--supplies $ Allen Office Products eng--supplies American Linen Co. laundry service Anderson Interiors park --supplies D.J.Black mileage CRS & Associates planning -downtown dev. Coca Cola Bottling Co. arena --supplies Copy Equipment Co. eng.--supplies Culligan fire -city hall-softner rental Custom Made Equipment park -repairs Dostal & Oleson Oil Co. street -oil Family Rexall Drug supplies Farm & Home park -street --supplies Farmers Elevator Assn. rec.-lime Felskas Auto Machine park -repairs Floor Care Supply Co. street -arena -supplies Glencoe Equipment Co. park -supplies GTC Auto Parts police -park --supplies Gambles city hall -supplies --arena Hager Jewelry police=supplies Hutchinson Iron & Metal eng-pipe Hutchinson Medical Center clerk -police -physical exams Hutch Vet Clinic CSO -dispose of animals Hutch Wholesale park -street -supplies Ink Spots Inc. transit -street -police --printing Jeffs Cleaning Service airport -clean carpet Juul Contracting Inc. storm sewer repairs JC Radiator Service transit -repairs Big C police -prisoner board Crow River Press Inc. eng-paper Lift Off Corporation correct tape & ribbons Main Motor Sales Inc. bldg. inspector -supplies Wm. Wegner police -safety council mtg Joe Dooley airport hanger refund Mary Cox rec.swimming refund Maggie Felling rec. swimming refund Jimmy Felling rec. swimming refund Jane Kjos rec. tennis refund Mark Johnson rec. tennis refund Bruce Johnson rec, tennis refund Debra Holtberg rec. tennis refund Mrs. Marion Graham rec. tennis refund Roselin Jonas rec. tennis refund Nita Rea rec, tennis refund Richard Anderson rec. tennis refund Dianne Anderson rec. tennis refund Roxanne Rueckert rec. tennis refund Annette Lenneman rec. tennis refund Sandy Traxler rec. Valley Fair trip refund Leslie Linder rec, bus transportation Pete Lincoln rec. tennis refund Richard Waage park -weed cutting 22.59 10.68 26.68 254.73 55.66 1090.00 25.00 41.25 15.50 9.00 29.44 37.85 424.64 37.50 129.09 236.66 1.55 105.47 47.19 3.60 11.00 44.00 39.00 337.29 179.90 55.00 1884.70 300.78 .86 5.25 21.51 4.03 2.35 15.00 7.00 7.00 7.00 7.00 4.00 2.00 7.00 7.00 7.00 7.00 7.00 7.00 7.00 7.00 16.00 103.15 2.00 410.00 -2- eneral fund cont. Apache House & Rubber Inc. street -repairs $ 612.76 Wilinsky Auto Parts fire -repairs 125.90 Rod Lange rec.-softball tourney 8.00 Jacks Marine rec.-3rd place tourney prize 40.00 Frank Fay rec.-2nd place tourney prize 50.00 Citizens Bank rec.-1st place tourney prize 75.00 Am. LaFrance Corporation fire -repairs 16.11 Blue Cross/Shield medical coverage 4419.26 James Deragon rec.-swimming refund 7.00 State Treasurer PERA 2481.56 Atkinson Blacktop Service road materials -street 1294.30 Cash Drawer #4 cash supplies 41.03 Dostal & Oieson Oil Co. supplies -fire 8.74 G.F.Nemitz Sons supplies-rec. 13.90 Hutchinson Fire Dept. fire runs & drills 497.25 Hutch Ins. Agency aug. group life premium 387.45 Hutch Landscaping tree removal 8161.85 Hutch Leader rec-transit-ads 63.28 Ink Spots Inc. fire -printing 11.00 Johnson Super Valu arena -supplies 10.39 Rod Keith city hall -air cond.rental 75.00 KDUZ transit -radio ads 22.50 Henry Knacke park -sharpen saws 35.00 Kjos Our Own Hardware fi re -supplies 2.75 L & P Supply Co. park=supplies 55.00 Lamberts Standard Station police -car washes 12.00 League of Mn. Cities dues 1753.00 Leef Bros. uniform rental 239.60 Lloyd Schlueter intown mileage 30.00 L.N. Sickels Co. road oil -street 194.81 MPRA rec.-job notice 30.00 MacQueen Equipment street -supplies 9.52 McLeod Coop Power Assn. airport electricity 85.87 Jack Meyer dog boarding fees 207.00 Meades 66 Station police -tire repairs 8.75 Mpls Star & Tribune arena -ads 14.94 S.A.Nies street-firet aid kits 119.75 Oswald Pub. Co. legal supplies 23.04 Plaza OK Hardware supplies 65.41 Plowmans Inc. park -supplies 1.85 Gary Plotz mileage 58.05 Quades supplies 149.70 Schmeling Oil Co. park -street -diesel fuel & oil 465.65 Simonson Lbr. Co. park -supplies 9.70 TKDA planning -professional fees 2568.15 Trails End Inc. police -transit -repairs 371.48 Tri County Water Cond. airport-softner rental & salt 34.65 Uniforms Unlimited police -uniforms 8.25 Wallys Tire street -repairs & supplies -park 263.50 Ziemers Grocery park -towels 21.00 West Central Ind. eng.-lath & stakes 481.30 Wesleys Pharmacy fire -pictures 1.99 Hutchinson Telephone Co. phone service 1038.06 Hutchinson Utilities electric & gas 4435.99 Ken Merrill mileage 57.25 $ 37,401.20 -3 - Water & Sewer Fund State Treasurer Abbott Electronics Inc. Cash Drawer #4 Commissioner of Revenue Curtin Matheson Scientific Farm & Home Farmers Union Oil Hutchinson Telephone Co. Hutchinson Utilities Hutchinson Utilities Johnson Super Value Junker Sanitation Juul Contracting Inc. Krasen Hardware Hanke Leef Bros Finley Mix Plaza OK hardware Bower Process Equipment Quades Schmeling Oil Co. Serco Laboratories Richard Nagy Flexible Pipe Tool Co. Larson Tank Co. Am. Payment Centers Inc. Juul Contracting Buffalo Bituminous Inc. Atkinson Blacktop Inc. OFF STREET PARKING Harvey Daharsh Charles Bell Hutchinson Utilities BRIDGE Q7NSTRUCTION FUND R.A. Krueger Inc. RCM BOND FUNDS Bonds of 1976 RCM Bonds of 1977 Juul Contracting Co. Duininck Bros. PERA supplies postage sales taxes chemicals supplies tire repair phone service electric & gas computer charges distilled water refuse charges sewer & water line repairs supplies uniform rental conference expenses supplies supplies supplies oil lab analysis safety shoes % supplies painting & repair water tank I box rental,and key deposit advancement on Bonds of 1978 advancement on Bonds of 1978 advancement on Bonds of 1978 servicing meters servicing meters electric & gas Est. #11 professional fees professional fees Proj. 77-01,letting 4 Proj 77-12 & 30 E, 199.26 1.25 .40 796.90 34.82 43.61 2.50 46.20 7052.53 365.38 36.00 9885.49 2471.10 81.28 48.00 75.00 8.95 171.25 15.60 125.95 46.25 15.00 600.90 12,250.00 95.00 14,238.09 4,973.40 55,037.37 $ 108, 17.48 $ 15.00 112.50 8.66 $ 136,16 $ 4482.00 3318.27 $ 7800.27 $ 303.44 5800.41 18,900.00 REGULAR COUNCIL MEETING August 8, 1978 LIQUOR STORE FUND Griggs, Cooper & Co. liquor/wine 1,823.37 Twin City Wine Co. liquor/wine 374.47 Ed Phillips & Sons liquor/wine 1,735.11 Griggs, Cooper & Co. liquor/wine 2,009.28 Old Peoria Co., Inc. liquor/wine 1,227.96 MN Municipal Liq. Store membership fee 100.00 Hutchinson Medical Center employee physical 22.00 American Linen Supply Co. June Invoices 56.84 Ed Phillips & Sons liquor/wine 1,574.25 Hutchinson Utilities comm. June utilities 417.28 Northland Beverage, Inc. mix 156.70 Twin City Wine Co. liquor/wine 699.84 Old Peoria('Co. liquor/wine 1,590.46 Griggs, Cooper & Co. liquor/wine 4,009.05 Ed Phillips & Sons liquor/wine 4,373.23 Ed Phillips & Sons liquor 9.00 Dept. of Revenue sales tax 2,935.34 City of Hutchinson - Gen. Fund salary reimbursement 15,242.62 Griggs, Cooper & Co. liquor 32.72 Griggs, Cooper & Co. liquor 134.68 Old Peoria Co. liquor/wine 2,625.62 Coca-Cola Bottling Co. mix 165.40 Friendly Beverage Co. mix 1,604.45 A. J. Ogle Co. beer 464.90 Lenneman Beverage Co. beer/mix 5,544.10 Locher Bros. Dist. beer 6,410.65 Triple G beer 4,179.55 Judson Valley Enterprises mix 369.90 Nationwide Papers paper bags 188.58 Junker Sanitation July services 48.00 Hutchinson Telephone Co. July billing 27.12 Floor Care Supply Co. repair vacumn cleaner 74.35 Schlueter Refrigeration repair cooler 143.90 Hutchinson Cold Storage principle payment 150.00 $60,520.72 MINUTES COMMUNITY EDUCATION GOVERNMENTAL MEETING Members Present: Cliff Popp E. Dale Birkeland Dick Lennes Gary Plotz Virgil Yoetz Guests Present: Jim Cavanaugh Lee Ashfeld . 30 N. Glen Street Hutchinson, Minnesota 55350 July 26, 1978 Ed Duesterhoeft Ralph Westlund Bernie Knutson Phyllis Piehl Julius Krueger FOR YOUR INFORMATION Chairperson Bernie Knutson called the meeting to order. After brief introductions, Dick Lennes of Community Education stated the purpose of the governmental meeting was to encourage co- operation and coordination between local governing bodies. Even though Community Education is required by law to call this meeting, it is hoped that it will be meaningful and productive as a means of informing each other and possibly dovetailing efforts. Items discussed: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. Senior Citizens Center Community Theater Outdoor Swimming Pool Telephone in the Public Square Public Restrooms in the Public Square Teaching the governmental process to all Seniors Reserve Wednesday night as Community Family Night Dredging the River Making buildings accessible to the 6% County levy limitation factor County Criminal Investigation Unit Prime township projects: zoning, City and School Long-range Plan handicapped (CCIU) fire -fighting, roads CPR Program for High School students The two guests present presented their concern over the lack of swimming facilities in the community. They suggested the possi- bility of a referendum vote for an outdoor pool. City officials suggested that their group work with the city in developing a solution to this problem. Res Director, Community Education LLH 1 1 j league of minnesota cities Julyy 28, 1978 FOR YOUR INFORMATION LEAGUE REGIONAL MEETINGS September 19 through October 12 and November 1 TO: `11 Member Officials This letter is to alert you to the 1978 series of regional meetings sponsored by the League, so that you will be able to make arrangements to attend. The traditional "dutch treat" dinner will be at 6:30 p.m, followed by a question and answer session with participation by legislators, candidates, representatives of several state agencies and the League staff. You are encouraged to attend the meeting with candidates from your district. (See the attached sheet for date and location). Nearer the date of your regional meeting, you will receive an official invitation and dinner reservation card from the host mayor in your area. It is important that you make a reservation with the host mayor. In addition to the evening meeting, there will be an informal roundtable discussion for city clerks and any other interested parties, from 2:30 p.m, to 4:30 p.m. The purpose of this meeting is to exchange information informally on any topics of local interest. Of particular interest this year will be an explanation and workshop on the new financial reporting law. There is no charge for this meeting and any city or county official is welcome. A large representation from your city will insure a lively and profitable discussion. I will look forward to seeing you there. IDSincerely, Donald A. 'Tater Executive Director DAS:MCA:ch Encl. 300 hanover building, 480 cedar street, saint paul, minnesota 55101 161 2) 222-2861 Date Tuesday September 19 '�Iednesday September 20 Thursday September 21 Tuesday September 26 1978 Regional Meetings Site Thief River Falls - Best Western Inn Highway 32 South Contact Gerald A. Wigness Clerk - Treasurer 218/681-2943 Detroit Lakes - Wayne Lance Holiday Inn Clerk - Treasurer Highway 10, East City Limits 218/847-5658 Morris - Sunwood Inn Highways 28 and 59 on Northeast edge of city Bemidji - Holiday Inn Highway 2 at Airport Thomas M. Melena City Manager 612/589-3141 Dorothy V. Boe Clerk 218/751-5610 Wednesday Brainerd - Richard M. Johnson September 27 Brainerd Golf and Country Clerk Club, Two miles west on 218/829-6242 Highway 371, then North 1/3 mile Thursday St. Cloud - Jeff Baumgartner September 28 Holiday Inn Administrative Aide West Division St. at 37th Ave. 612/251-5541 Tuesday Grand Rapids - O.H. Hollom October 3 Holiday Inn Clerk - Administrator South Highway 169 218/326-3246 Wednesday Scanlon - Ray Eldien,Jr. October 4 Y-micipal Building Clerk - Treasurer 218/879-5941 Tuesday Marshall - L. W. Mannion October 10 Ramada Inn City Clerk 507/532-5796 Wednesday Mankato Nancy Girouard October 11 Mankato Mall 507/625-3161 ex. 222 Downtown Thursday Rochester Robert W. Freson October 12 Hoffman House City Administrator Midway Motor Lodge 507/288-2501 Wednesday Brooklyn Center Brad Hoffman November 1 Holiday Inn 612/561-5440 1 Block North of I-94 and Hwy. 100 t Public Health Z!luirsiny Phone 864-3918 Mc LEOD COUNTY COURT HOUSE Auauat 3. 19?8 Dear Mr. Plotz, 9� cc A0, ] 978 N Service N RECLjVE v BY v; GLENCOE, MINNESOTA 55336�2e2le0Z6����� FOR YOUR INFORMATION I wish to thank you for the co-oreration that the city of Hutchinson give to our county diabetic screening project. Fleas* convey this mes- sage to Fir. Roberts as I know that he did the work for us in Library Square. 's",* are expanding our hmalth denartTent and making more services avail- able to the citizens of our county. If we all work together I an sure that our programs will be well utilized *nd appreciated by the citizens that we serve. Si erely, , Rebecca F. Felling P.H.N. M UDD CMINTY JQU4 OPPOPIUNI Y E&iFLOYE'. Curt Sampson has built a mini -conglomerate from his home base in his home town ... By Dale Archibald Curt Sampson's just a small-town boy, happily running a little business in Hector, Minn., the quiet farm town of 1,100 he was born and raised in. He says his older brother is the best businessman in the family. But when the Small Business Administration named Curt Sampson Minnesota Small Business Per- son of the Year in April—and elected him to its Hall of Fame—it was for good reason. In January 1970, the slow -talking bespectacled man formed Communica- tions Systems, Inc. (CSI) iii eecTor with STTM`T eh _next month, he and 10 -partners subscribed another $315,000. From this original $325,000, the com- pany's assets have grown to $10 million; stockholder equity has boomed ten times, to more than $3 million (all equity the result of earnings) and dividends of $100,000 have been paid. And, accord- ing to a proud Sampson, the estimate of $10 million in assets is "very conser- vative," based on net book value of about 40 per cent in some cases. ❑ Curt Sampson was born in his Ren- ville County community 90 minutes west of the Twin Cities in 1933, the eighth of 10 children. His father worked for the state of Minnesota as an inspector of foods and dairy products. But after 17 years with the state, the elder Sampson was given the choice of taking early retirement or relocating near Virginia, Minn. An early outburst of Hector boosterism from Curt, his four older brothers and five sisters, persuaded Sampson senior to retire. He started a greenhouse in Hector, and it is still operated by his wife. After graduating a lackluster 13th of 30 in his high school class, Sampson began working his way through the University of Minnesota. He laughs now and says it wasn't as hard when tuition on the Minneapolis campus was only $35 a quarter. In fact, he was able to marry his high school sweetheart, Marian, in September of 1954, just before starting his senior year. That last year at the University, the newlywed served three-month intern- ships with both General Mills and Peat, Marwick Mitchell and Co. When he graduated with an accounting degree in 1955, the accounting firm hired him im- mediately. But, back in Hector, Harold Ericson had plans for the brown -haired 22 -year-old who had worked for him during summer vacations. Son of the Hector Telephone Co.'s major shareholder, Ericson planned to expand the system that served Hector and nearby Cosmos by acquisition. Sampson, a long-time friend of the Eric- son family, a fledgling accountant and one who had worked for the telephone company, met many qualifications. So Ericson hired Sampson in September 1955 as office manager and accountant. Sampson has lived in Hector ever since. The telephone company's growth pro- gram succeeded far batter than either Ericson or Sampson anticipated. The company name was changed to Min- nesota Central Telephone Co. in 1956, and by the time it merged with the Apache Corp. of Minneapolis in 1964 to become North American Communica- tions Co., it had made about 14 acquisi- tions that reduced to six companies. Apache added another half-dozen. Sampson had been placed in charge of financial and inside operations. He also analyzed acquisition proposals, justify- ing the price, and predicting how the company would fare with it. In 1966, he was appointed vice presi- dent and treasurer of North American and its subsidiaries—then numbering 28. When Apache decided to sell North American in 1968, it did so against vigorous protests from both Sampson and Ericson, by then North American's CEO. Ericson resigned. Sampson agreed to stay until any sale was final, and was appointed executive vice president and general manager. By the time the sale to Continental Telephone Corp. was completed in 1970, North American had been featured monthly alongside such giants as McDonald's, Xerox and Minnesota Mining and Manufacturing in America's Fastest Growing Companies, a John S. Herold publication. It had been recognized as one of the 10 fastest- growing companies in the country, with earnings after taxes well over the million -dollar mark, a good current ratio and a respectable following in the national OTC market. With the sale to Continental, Corporate Report/August 1978 43 however, jobs were being lost and homes were coming onto the market as Hector began feeling the effects. Sampson, un- willing to relocate—and with the sup- port of Marian and their four children—began forming CSI to pur- chase Suttle Apparatus, a division of North American. ❑ Suttle Apparatus, in Lawrenceville, Ill., had been the North American manufacturing arm that supplied non - Bell (and some Bell) manufacturers with bells, gongs, connecting devices and other such items. Continental already owned Suttle's main competitor, and Sampson, John Ortman, Suttle's sales manager, and Jim Ericson, Harold's son and chief of central -office equipment for North American, knew that the in- dustry wouldn't stand still for only one manufacturer of that type of equipment. In fact, they learned that one supplier had begun tooling up immediately. Besides, Continental was wary of an an- titrust suit. It was primarily interested in North American's 25 telephone com- panies serving 115 communities in nine states and would be happy to see a business in Hector that could help main- tain a labor force in telecommunica- tions. So CSI was formed. Sampson, who owns 30 per cent, Ericson and Ortman all invested, as did a banker, druggist, attorney and doctor, all from Hector, and four non-residents. Jim Ericson im- mediately became chief of the new com- pany's central -office equipment divi- sion, which engineers, installs and main- tains central office equipment for area telephone companies. CSI acquired Suttle on March 31, 1970. Sampson says his new firm was at- tracted to Suttle for two reasons: First, the group was familiar with Suttle from its days as part of North American. Se- cond, they felt it was a growing com- pany. It soon proved it. "Suttle took off pretty well," Sampson recalls. It had sales of $998,931 that year, while its distribution arm, Suttle Equipment, had sales of nearly $195,000 in cable televi- sion (CATV) supplies and telephone equipment in the Lawrenceville area. In Hector, the company—employing about six people—began doing con- sulting work in accounting and book- keeping. The group paid special atten- tion to toll -cost separation studies. These are used to determine whether in- dependent telephone companies can in- crease the amount of toll revenue generated within their systems. Most in- dependents, Sampson explains, get revenues from nationwide averages established with the Bell network. Separation studies settle this business on the basis of cost, and they usually in- crease the independent's share. The con- sulting work and the central office equipment business contributed about 44 Corporate Report/A ,t 1978 $40,000 to CSI's first-year revenues. Curt Sampson's telephone, however, was destined to ring with other ideas and additional enterprises. ❑ On his way back to Hector in May 1970 after a consulting engagement in Virginia, Minn., Sampson stopped at the Cotton township telephone ex- change—midway between Virginia and Duluth on U.S. Highway 53—to see how they were faring. The Cotton exchange, with 120 customers using the last magneto (hand crank) telephones in Minnesota, had been offered to North American for acquisition in 1967. Samp- son, ironically, had strongly—and suc- cessfully—opposed the purchase, argu- ing that it would take an extremely high investment to modernize the tiny ex- change. By 1970, however, CSI's exper- tise in toll -cost separation indicated that the little company had surprising poten- tial. In September 1971, CSI was selected over two competitors to buy the franchise. A little more than $13,000 was invested to purchase two exchanges in Cotton Township and nearby Melrude Township, both sparsely populated areas. At the end of October 1972, assets of the two exchanges were transferred to Arrowhead Communications Corp., a CSI subsidiary set up earlier that year. Arrowhead would be the applicant for the Rural Electrification Administra- tion's (REA) low-interest telephone - program funds necessary to rebuild the system. At the end of the year, however, President Nixon caused a stir in the telephone industry by announcing the REA program was being cut off. Even- tually funds were restored, and in September 1973, an REA loan of $294,000 was secured, and CSI later in- vested another $56,700 in additional equity. At 7:00 a.m. January 18, 1975, Minnesota's last operator's switchboard was replaced by an all -dial system. Meanwhile, CSI had picked up a third community exchange at Bena, Minn., on the south shore of Lake Winnibigoshish and placed it under the Arrowhead um- brella. Today, Cotton's exchange has more than 200 customers (up from 135), and Bena serves about 130. Arrowhead's revenues last year were around $200,000, with pre-tax earnings of some $93,000. When purchased, the Cotton Telephone Co. had revenues of only about $15,000. Because of mortgage provisions, Ar- rowhead was unable to pay dividends until January 1977, when a new REA regulation allowed it to pay out 25 per cent of earnings in dividends. "Once they got dial, and more people got phones than had phones, and [there was] a good system with everybody hav- ing one-party telephones all over—even way out in the boondocks and around the lakes—they used the phone a lot more and generated toll," Sampson ex- plains. "Everybody thought it was a big loser—nobody even wanted it, [but] because of toll -cost separation and the REA's telephone loan program it had good potential." Another telephone company acquisi- tion for Sampson's busy, growing mini - conglomerate had begun in mid -1971, when he started meeting with directors of the Eagle Valley Telephone Co. in Outline of a M ini-conglomerate Communications Systems, Inc. (Jan. 1970) Suttle Apparatus Co. (March 1970) Suttle Equipment (March 1970) Tel Products, Inc. (1974) TBA Systems, Inc. (1976) The Phone Booth Arrowhead Communications Corp. (1971) Cotton, Melrude (1971) Bena (1974) Eagle Valley Telephone Co. (1972) Indianhead Telephone Co. (1976) Cable Communications Systems, Inc. (1974) Franchises awarded while still CATV Division of C Hutchinson Paynesville, Lake Crystal, Slayton, Madison and Daw Franchises awarded after creation of subsidiary: Fulda, Springfield, Ivanhoe, Tyler -Lake Benton, Clear Lake, S.D., Hendricks, Wheaton, Clinton-Graceville, Virginia -Eveleth, Hoyt Lakes, Moun- tain Iron, West Eveleth, Aurora, Nashwauk and Keewatin. north central Minnesota. By Mari following year, he had sufficiently ,m- pressed the little company's shareholders to get a unanimous vote of all 241 shareholders as they decided to sell to Sampson rather than to any of the other 12 companies vying for the pur- chase. At the time, Eagle Valley had fewer than 500 customers on four-party underground lines. Today, it has nearly 600 customers and has paid CSI $74,000 in dividends. CST's latest foray on the telephone front came in 1976 when the firm ac- quired the Preston Telephone Co., serv- ing about 1,200 customers in Wisconsin. The company, which was renamed the Indianhead Telephone Co., had assets of $2.5 million to $3 million. CSI paid $600,000, with a down payment of $110,149, an additional $120,847 13 months later and the balance of $369,000 payable over nine years at eight per cent. When the deal closed in December 1976, a toll-cost separation study rushed through by CSI showed that Preston would receive about $150,000 in addi- tional revenue per year. Pre-tax income for 1977 was apparently up some $150,000 over the company's pre-CSI 1976 loss of $56,688. "Toll-cost separation studies don't always pay off, of course. Sometimes they bomb out," Sampson admits wry- ly. "It depends on a whole bunch of fac- tors—how much you have invested in it, what your operating costs are, what percentage of your system is used for toll and so on ... . ❑ Besides combining relatively tiny telephone companies into profitable large enterprises, Sampson has been busy carving an ever -larger niche for CSI in the cable television business (CATV). He and other members of his manage- ment team had gained expertise working on North American's Fergus Falls CATV operation. This experience, the fact that Hector is close to Hutchinson and the company's telephone manage- ment experience, helped them persuade the Hutchinson City Council to award CSI the CATV franchise in July 1972 over two other hopefuls. Paynesville, Lake Crystal, Slayton, Madison and Dawson followed in order. CATVs in Lake Crystal, Hutchinson and Slayton were all financed by the First National Bank of St. Paul. Samp- son and other CSI managers thought this financing—as well as the CSI bank accounts—were concentrated too much in one bank. They felt, too, that local bank support would be helpful—and necessary—for the CATV franchises. First, however, they decided that the company's CATV activity should have its own separate entity, so on January 1, 1974, all CATV assets were transferred to Cable Communications Systems, Inc. Curt Sampson: Between telephone calls, a pause at the desk (CCSI). Under a November 1973 agree- ment with Northwestern National Life Insurance, CSI's investment in CATV was limited to $200,000, plus $25,000 of intercompany account, and CSI couldn't guarantee loans. CCSI's initial $100,000 equity was supplemented by a $100,000 five-year subordinated deben- ture. With this underpinning, Sampson and his associates decided to seek all further financing through local banks: No CATV system would be built unless financed by a local bank. These banks would have first right to purchase and house the time and weather equipment in the community; they could place their own advertising, as well as local an- nouncements, sports and other com- munity events, on the system without cost. Paynesville became the first target for the new policy. It worked there and it has worked in 15 other communities. In two cases where a local bank would not make the loan, Sampson has stuck to his guns: no system has been built. Sampson feels that if the local banker doesn't have faith in CATV, it's not a good investment. Droughts and strikes have caused delays by making banks unable—though willing—but, he says, "anything that keeps a bank from mak- ing a loan could keep people from sign- ing up." The two holdouts, however, have not substantially altered the generally steep climb in CCSI's expansion curve. Samp- son says his aggressive schedule is "a constant thing," that new start-ups are almost monthly. "We've got about eight that we're trying to get built this year," he says. ❑ "Junk" imported telephone apparatus—four-prong plugs, jacks, ex- tension cords and the like—drew CSI's attention to the possibility of supplying industry -standard equipment to the con- sumer market. Tel Products, Inc., a division of Suttle Apparatus, was formed to meet this challenge. The new venture was a "slow starter," but it turned the corner in late 1977, when the Supreme Court and the FCC lifted restrictions on customer -owned equip- ment. Sales for the subsidiary jumped to around $750,000 from customers that in- clude K -Mart, Target, J.C. Penney and Tru -Value Hardware. And Sampson confidently expects revenues of more than $1.5 million from Tel Products this year. In 1976, Tel Products acquired the stock of TBA Systems, Inc., which sells telephone -answering machines. In turn, TBA has a section named, appropriately enough, The Phone Booth, which en- joys an advantage from last year's Supreme Court ruling: No longer can a telephone company charge an extra fee to install a protective device on answer- ing machines or privately -owned telephones. Sampson says, however, that the Supreme Court ruling is a two -edge _sword for CSI. "We lost a good deal of OUT market, actually, since [retailers] were already buying phones last year. With that decision, the [telephone] manufacturers decided they would put on an all-out effort to sell their phones direct. So, in cases of the big, big customers ... they're going direct. I would say there are several spin-offs (Continued on page 76) Corporate Report/August 1978 45 'W "There were lots of good reasons why we chose a BASIC/FOUR Computer" says Jim Sidwell, President, Summit Gear. "We custom manufacture precision gears. We've experienced explosive growth these past two years. This growth demanded we buy a computer for control. We looked at BASIC/FOUR and knew it was good. The price was right. The capability in hardware was there. But the most important reason influencing our choice was R. W. London & Co. They were the only ones who analyzed Summit and understood what we really needed. That in itself was a good enough reason to buy." r. U.P. London & company 6600 r -tante avenue south edina, minnesota 5s43s [6121 927-462B 76 Corporate Report/August 1978 draws the visitor in. Soon, he lights up a broad smile and soon the visitor is smil- ing because Pistner is. The conversation moves along smoothly but with increas- ing animation. Suddenly, he clenches his fists, draws them to his chest as his growing intensity wells over, and says, "I am a passionate human being. I love life. It is unbelievably exciting to me. I taste everything. Even when I've got my back to the wall, it's exciting. "I want the respect of people around me. I want to be treated well. Like all people, I'd like a little love, but I definitely want respect. "I want to be successful," he con- tinues. "But I want to feel that I've done my job well. If others say I have, that's fine. But I have my own criterion. If I'm satisfied, that's all that really counts. I will not leave my judgment to my fellow man; I'm not living for it, and I will not put my life in his hands." ■ Sampson (Continued from page 45) primarily just an extension of our market penetration." In the long run, Sampson expects the decision may affect only one-half to one per cent of overall, company -wide sales. E In 1977, Curt Sampson's mini - conglomerate had $7.9 million in sales. The manufacturing and sales com- panies—Suttle Apparatus, Suttle Equip- ment and Tel Products—had sales of $6.5 million. The three telephone com- panies—Indianhead, Arrowhead and Eagle Valley—brought in around $783,000. CCSI (with a distorted figure because of the September acquisition of Northland Cable TV) garnered $364,000. And back home in Hector, revenues from consulting and central - office equipment were about $250,000. There are now nearly 200 people employed by CSI, including 125 at the Suttle plant in Lawrenceville, Ill. Another 55 are scattered among the various telephone companies, CCSI and the Tel Products. In the brick, two-story building—an old retail store—in downtown Hector, the original half- dozen have increased to 20. "Our style is to go into a thing on a very small scale," Sampson explains, "rather than spend money on market - penetration studies, we go ahead and go into it and see how it works out. We're in that stage right now with the retail - phone -store concept. The telephone companies have them, and all the major department stores have them. So the question is, should we just sell to the ma- jor dealers, or should we actually be in the business ourselves? We're just look- ing into that now, via the Phone Booth operations." 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Your system will be more effective and save your company money. Over 100 systems now operating. VICOM, INC. 7625 Bush Lake Rd. Ili MINN. 55435 612/835-3770 peculiar after the fast -paced ac tion record , he's set for CSI, Sampson chuckles and insists, "I would classify myself as definitely conservative ... . People think that I'm very slow to make up my mind—but that's in the initial stages. Once we're already in it and have gained expertise, then I kind of let the clutch out the rest of the way." Like any other small-town businessman, Sampson has to deal with many aspects of his enterprise. He grap- ples especially hard with "engineering details and quality control situa- tions—sometimes for four or five or six months at a time" before turning to other areas. He stays out of the day-to- day problems, he says, and concentrates instead on the particularly difficult prob- lems. "It depends on what items we either don't have someone who can handle ... or where there's a new area that we're trying to move into," he con- tinues. "I would say that on any given day I would more than likely spend time on at least six of the various opera- tions ... and sometimes more. I tend to move from one part of the operation -to another depending on which has the potential and which has the need for a push." Though his business has forced him to travel—sometimes to exotic places like Taiwan where, in 1976, he arranged for a supply of plastic injection molds—Sampson doesn't like to do it. Loyal to his trade, he prefers to spend up to four hours a day on his WATS line. It's a well worn office joke that it's impossible to talk to him for more than two minutes without his having to talk on the phone. After work, Sampson may get in- volved in one of his hobbies, photography, for instance, or tropical fish. Then again, he may help friends—or the town of Hector—treat elms against Dutch elm disease. He reads all the literature that's out on this. Looking to the future of CSI, Samp- son says he wants eventually to reduce its dependence on Suttle and hopes that further diversification will give the mini - conglomerate an even broader base. He's trying to develop his backup staff by letting competent people work with little interference, he says, and he doesn't see much reason to change any of the company's directions. For some- one who jokes, "Indecision is the key to success at CSI," he's made some hard choices and made them well. This slow - talking, quick -thinking home -town boy's doin' just fine, thank you. ■ ihmm t0 yw it VAMM... Y FOR ALL OF US urnc.e v�ay 78 Corporate Report/August 1978 Tarkenton (Continued from page 35) the worker in a more efficient position or relieve back fatigue cost money. Such accounting is just another version of "pinpointing" and is necessary if management is really going to know the score. Knowing the score, of course, is something one might naturally expect Fran Tarkenton to view with more than passing interest. "We had three goals in this whole notion," he explains, "and the first is to get measurable results in dollars and cents." This, he insists, sets BSI apart from most motivation pro- grams. "We wanted to see measurable returns on dollars invested, because we didn't want to be a traditional so-called training program, which we are not. And don't purport to be," he adds, shaking a finger at the tape recorder as if to be sure it gets the point. "Number two," he continues, "we want to make behavior managers out of all the managers in the company. Make the president of that company down to the last supervisor professional behavior managers as well as professional managers of marketing, manufacturing, finance or what have you. They all have one thing in common if they are managers. They have different areas of expertise, but the one area they have to have in common is how to manage people's behavior." The second goal is closely related to BSI's third objective: "We want to sus- tain it," Tarkenton says. "We want to maintain the new—more produc- tive—behavior over a long period of time. And in most cases we've been able to do just that." According to executive vice president Larry Miller, BSI deals with a client in two stages. First, there is a "perfor- mance assessment," which may take two to four weeks and involves an intensive examination of what the company's managers do and how they do it. "We interview the managers and circulate questionnaires among managers and employes," Miller explains. "We ask to see their objectives, their data on absenteeism and tardiness." When these in -plant investigations are complete, the consultant prepares a report describing what has been observed and recom- mending changes. Then comes stage two, "implementa- tion." BSI conducts workshops for managers and supervisory personnel to help develop the skills necessary to carry out the recommendations. Supervisors, for example, must be taught to identify behavior in "pinpointed," quantifiable terms, and they are assigned trial pro- jects which give them practical ex- perience with their new skills and con- cepts. "We get involved on a day-by-day, one-on-one basis," says Tarkenton. "We want them to apply the technique, the technology, to their real-life pro- blems and then help them along with it—to see if it helped. If it didn't we try something else. That's what we do. We do it very painstakingly," he continues. "It's a time-consuming process, and it has to be." Tarkenton says that BSI normally ex- pects to continue with a client indefinite- ly, partly because most large companies involve a virtually limitless number of productivity -related behaviors to pin- point and partly because of the need for continual review of areas already attend- ed. Furthermore, Tarkenton and BSI contend there is a need now for "management audits," periodic assessments of a company's manage- ment system and style. In the years to come, Tarkenton predicts, stockholders are going to expect to see a management audit right alongside the financial audit. "If managers make a difference," he says, "if that's important—and I think it is, we sure get paid a lot of money to manage—then what managers do affects the bottom-line figure. Are we happy with the way the management system is working? Right now, we don't know. We don't have any tools to know how it's working. All we've got is the bottom line. Well, many times what managers do has no effect on the bottom line. Let's say you're with a company that has some new product line come out—you had nothing to do with it; the research department did it, and the market sprang up over night. Boom! Sales go to the moon. And you've done nothing new as a manager. On the other hand, let's say something happens—a depres- sion maybe—and the market drops out. Now, your company's in trouble, but you're operating the same way. "The point," Tarkenton stresses, "is that there are many uncontrollable fac- tors in business. There really are. There are things we just don't control as managers. But," he cautions, "there are other things that we do control, and we know it helps to identify them. So we want to look at how managers are managing, and at all the things that they do control. We want to be able to help a company maximize that part of it, so they can look at where they are and how they can improve. "We might find some communication deficiencies; there might be some train- ing needed to correct some skill deficien- cies. Whatever it might be, we identify it and then work on it from a base of knowledge, rather than from a base of what we think we know. We think managers are the important part of the whole operation," Tarkenton declares. "If managers manage badly, the people