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cp10-10-1978 cHUTCH INSON CITY CALENDAR WEEK OF October 8 TOOctober 14 1978 WEDNESDAY Noon - Transportation Board Meeting at City Hall (Lunch provided) 7:30 P.M. - Airport Commiss Meetirig at City Hall SUNDAY THURSDAY MONDAY CITY OFFICES CLOSED FOR COLUMBUS DAY FRIDAY TUESDAY Noon - Downtown Development Committee Meeting in Auditorium at City HaIL (Lunch provided) 7:30 P.M. - City Council Meeting at City Hall SATURDAY • AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 10, 1978 A. Call meeting to order - 7:30 P.M. ,/2. Invocation - Reverend James Lauer ✓3. Consideration of Minutes of Regular Meeting dated September 26, 1978 -and Special Meeting dated October 6, 1978 Action - Motion to approve - Motion to approve as amended 4. Public Hearing - 8:00 P.M. ,/(a) Establish Boundaries of Downtown Development Districts No. 1 & 2 Action - Motion to close hearing - z, fit/ 5. Communications, Requests and Petitions ✓(a) Consideration of Request by The Big "C" Drive -In to Have Refuse Privately Hauled f(b ) Action - 6. Resolutions and Ordinances '/(a) Resolution No. 6218 - Accepting $50,000 from the Hutchinson Utilities Commission Action - Motion to reject - Motion to waive reading and adopt 7. eports of Officers, Boards and Commissions V(a) Building Official's Monthly Report - September 1978 Action - Order by Mayor received for filing /(b) Minutes of Hutchinson Civic Arena Board dated September 20, 1978 Action - Order by Mayor received for filing vl(c) Minutes of Downtown Development Committee dated September 19, 1978 Action - Order by Mayor received for filing 8. Unfinished Business None �(11 i Council Agenda October 10, 1978 9. New Business ✓(a) Consideration of Proposed 1979 Public Works Improvements (Projects 79-01, 79-02, 79-03, 79-04, 79-05 and 79-06) Action - Motion to reject - Motion to waive readings and adopt Resolutions No..6212, 6213, 6214, 6215, 6216, 6217 v(b) Consideration of Overdue Cemetery Accounts ---Action-- V(c) Consideration of Application for "On -Sale" Non -Intoxicating Malt Liquor License for Godfather's Pizza Action - Motion -to-reject --Motion to issue license-_-_ J(d) Consideration of Request for Variance for Modern Building Systems with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution 6219 J(e) Consideration of Transferring Employee from Park Department to Cemetery Department Action - Motion to reject - Motion to approve transfer ✓(f) Consideration of Demolition of City -Owned House Action - Motion to reject - Motion to approve demolition A) Consideration of Part -Time Police Dispatcher Action - Motion to approve - Motion to reject ,/(h) Consideration of Application for CETA Funds Action - Motion to reject - Motion to authorize filing of CETA application for funds Ai) Consideration of Resignation of James Brodd - - Action --Motion to reject - Motion to accept resignation (i - � -,0 -2- Council Agenda October 10, 1978 ✓10. Miscellaneous (a) Communications from Clerk -Administrative Assistant J11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds J12. Adjournment -3- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 10, 1978 5. Communications, Requests and Petitions J(b) Consideration of Request by Hutchinson Educational Aides and Office Education Association to Use Library Square on October 16, 1978 for Annual Rock-A-Thon Action - Motion to reject - Motion to approve 6. Resolutions and Ordinances V(b) Resolution No. 6223 - Transferring $10,000 from Liquor Store to General Fund Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business ,/(a) Consideration of Appointment of Bruce Ericson as Recreation Director Action - Motion to reject - Motion to approve appointment 9. New Business ,/(j) Consideration of Retirement Date Extension for Clyde Drahos Action - Motion to reject - Motion to approve extension ,�k) Consideration of Request for An Exclusive Off -Sale Wine and Cheese Store in Hutchinson Action - ,(1) Consideration of Additional Services for Comprehensive Plan by T.K.D.A. Action - Motion to reject - Motion to authorize signing contract c MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 26, 1978 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M., with the following members present: Aldermen Westlund, Peterson, Gruenhagen, and Huntwork, in addition to Mayor Black. Absent: None. Also present were: Administrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION The Reverend R. S. Crouse of the Assembly of God Church gave the invocation. 3. MINUTES The minutes of the.Regular Meeting dated September 13, 1978 were approved upon motion by Alderman Westlund, seconded by Alderman Huntwork, and unanimously carried. 4. PUBLIC HEARING - 9:00 P.M. (a) CONSIDERATION OF PROPOSED 1979 BURET Clarice Coston, Executive Vice President of the Chamber of Commerce, pre- sented to the Council numerous letters requesting summer band concerts be resumed in Library Square. Mrs. Coston asked that the expense of such con- certs be included in the 1979 budget. Mayor Black reported that the concerts had been discontinued due to a lack of interest on the part of the citizens. After attendance declined, the appro- priated $1,000 for band concerts was dropped from the budget. Mrs. Bruce Kopesky inquired about the functions of the Bike Safety Patrol Officer and expressed concern about the money expended for this position. Personnel Coordinator Sitz informed Mrs. Kopesky that the Bike Safety Patrol Officer is a work-study student from HAVTI, and the City pays only 20% of his hourly wage. The motion to close the hearing was made by Alderman Westlund, seconded by Alderman Peterson, and unanimously carried. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST TO AUTHORIZE HAZEL SITZ TO ATTEND ANNUAL MEETING OF MINNESOTA PUBLIC TRANSIT ASSOCIATION OCTOBER 11-12, 1978 After discussion, it was moved by Alderman Peterson, seconded by Alderman Gruenhagen, to approve the request of Hazel Sitz to attend the annual meeting of the Minnesota Public Transit Association. Motion unanimously carried. 94 Council Minutes September 26, 1978 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6204 - RESOLUTION AMENDING RESOLUTION NO. 6177, PRECINCT #5 ELECTION JUDGES, STATE GENERAL ELECTION ON TUESDAY, NOVEMBER 7, 1978 Following discussion, it was moved by Alderman Westlund, seconded by Alder- manjeterson, to waive reading and adopt Resolution No. 6204 entitled Reso- lution Amending Resolution No. 6177, Precinct #5 Election Judges, State Gen- eral Election on Tuesday, November 7, 1978. Motion unanimously carried. (b) RESOLUTION NO. 6209 - TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND After discussion, it was moved by Alderman Westlund to waive reading and adopt Resolution No. 6209 entitled Transferring $10,000 from Liquor Store to General Fund. Seconded by Alderman Gruenhagen, the motion unanimously carried. (c) RESOLUTION NO. 6210 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA After discussion, it was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6210 entitled Resolu- tion Authorizing Release of Securities to First National Bank of Hutchinson, Minnesota. Motion unanimously carried. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MINUTES OF PARK AND RECREATION BOARD DATED SEPTEMBER 6, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF DOWNTOWN DEVELOPMENT COMMITTEE DATED SEPTEMBER 5, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MONTHLY FINANCIAL REPORT - AUGUST, 1978 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF SPECIAL MEETING OF HUTCHINSON PLANNING COMMISSION DATED SEPT. 5, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. -2- 9 Council Minutes September 26, 1978 (e) MINUTES OF TRANSPORTATION BOARD DATED SEPTEMBER 13, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF -AMENDING RESOLUTIONS NO. 6122, 6123, 6124, AND 6125 INCREASING OFFER VALUES AS RECOMMENDED BY THE CERTIFIED APPRAISER Administrative Assistant Plotz reported that the three court-appointed ap- praisers for the friendly condemnation suit were unable to agree on valua- tions of the property for the elderly high rise. The City's appraiser, C. R. Pelton & Associates, re-evaluated the property and increased the amounts by 10%. The property owners were agreeable to the amended appraisal figures, and City Attorney Schantzen has prepared purchase agreements. Mr. Schantzen commented that two of the purchase agreements have been signed. The McLeod County Historical Society will be allowed one year to remove the historical musuem to a new site, with a closing date of November 1, 1979. It was moved by Alderman Westlund to accept the amended appraisals and ap- prove the purchase agreements for the elderly high rise site properties. Seconded by Alderman Peterson, the motion unanimously carried. Alderman Westlund moved to waive reading and adopt Resolution No. 6205 en- titled Resolution Amending Resolution No. 6122 Establishing Just Compensa- tion for Lots 1 & 2, Block 15, South Half of City. Seconded by Alderman Pet- erson, the motion unanimously carried. Alderman Westlund moved to waive reading and adopt Resolution No. 6206 en- titled Resolution Amending Resolution No. 6123 Establishing Just Compensa- tion for Lots 9 & 10, Block 15, South Half of City. Seconded by Alderman Peterson, the motion unanimously carried. Alderman Westlund moved to waive reading and adopt Resolution No. 6207 en- titled Resolution Amending Resolution No. 6124 Establi-shing Just Compensa- tion for Lot 8, Block 15, South Half of City. Seconded by Alderman Peterson, the motion unanimously carried. Alderman Westlund moved to waive reading and adopt Resolution No. -6208 en- titled Resolution Amending Resolution No. 6125 Establishing Just Compensa- tion for Lots 6 & 7, Block 15, South Half of City. Seconded by Alderman Pet- erson, the motion unanimously carried. -3- Council Minutes September 26, 1978 (b) CONSIDERATION OF SELECTING A MOTEL PROPOSAL Mayor Black summarized past action relating to motel proposals. The Council had adopted Resolution No. 6159 which established guidelines for a motor inn/ motel type proposal and called for proposals to be due at City Hall at noon on September 12, 1978. Two proposals were received on that date, namely, Frank Fay Realty representing Travel Host and A & P Group representing Holi- day Inn. The Mayor further remarked he would like to go on record with a resolution in favor of working with the A & P Group to locate a Holiday Inn in Hutchin- son, with arrangements that would be economically feasible. Information on the status of a franchise should be available within the next 30 days. Alderman Westlund pointed out that the Travel Host had not submitted a de- tailed proposal.as requested in the resolution. Holiday Inn had met the re- quirements, and it would work in with the downtown development plan. He felt, however, that the Travel Host should not be turned away in the event the franchise did not materialize for the Holiday Inn. It was moved by Alderman Westlund to accept the A & P Group's proposal and to waive reading and adopt Resolution No. 6211 entitled Selection of Holiday Inn Motel Proposal. Seconded by Alderman Huntwork, the motion unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF FUTURE PLANS FOR NUTRITION PROGRAM FOR THE ELDERLY IN HUTCHINSON Mr. James D. Carlson, Project Director for the Nutrition Program for the Elderly, reported to the Council that their present site is no longer available inas- much as the West Central Community Services needs the space for additional offices. Negotiations are being made with the National Guard Armory to use their facility for the next year or two. After that time the program will again be in need of a location. Mr. Carlson pointed out that Title V Grants are available for remodeling existing buildings for senior program uses and are set up on a 90-10 match basis. He would like to see a permanent site established in Hutchinson since the program has grown from 1974 when it ini- tially began. A Senior Citizen Center could provide many different services, and the nutrition program would be just one phase. Mayor Black thanked Mr. Carlson for his presentation and commented that in the downtown development plan there is a project for a community building which would have facilities available for a senior citizens program. No date, however, has been set for construction. -4- Council Minutes September 26, 1978 (b) CONSIDERATION OF FUNDING FOR MINNESOTA PIONEERLAND PRESENTED BY LLOYD VOLLMER Mr. Lloyd Vollmer, Executive Director of Minnesota Pioneerland, gave a presen- tation to the Council regarding his publication. He has met with the Cham- ber of Commerce in the past, but he needs money appropriated by the City in order to obtain state matched funding and to advertise the City of Hutchinson in the publication. A new Agri -Tour Guide is being produced which will in- clude Hutchinson regardless of whether or not it contributes funds. Mr. Vollmer suggested the City appropriate $300 to Minnesota Pioneerland, and the Chamber of Commerce has agreed to give an equal amount, for a half page ad. After discussion, it was the consensus of the Council that Hutchinson should be included in this publication, but a final decision would be made after the budget meeting on Friday morning. It was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to defer action on this matter. Motion unanimously carried. (c) CONSIDERATION OF BIRD ISLAND JOINING CROW RIVER REGIONAL LIBRARY The City of Bird Island has requested to join the Crow River Regional Library System, and it is the recommendation of the Crow River Regional Library Board that the request be approved by the other participating cities. After discussion, it was moved by Alderman Westlund to approve Bird Island joining the Crow River Regional Library System and authorize the Mayor and City Clerk to enter into signing the agreement. Seconded by Alderman Hunt - work, the motion unanimously carried. (d) CONSIDERATION OF REIMBURSEMENT EXPENSE OF EMPLOYEE COURSE Personnel Coordinator Sitz attended a class at the Metropolitan State Uni- versity and has requested reimbursement for one-half of her total expense ($80.00). After discussion, it was moved by Alderman Westlund, seconded by Alderman Peterson, to approve reimbursement of one-half the expense to Hazel Sitz. Motion unanimously carried. (e) CONSIDERATION OF EXTENDING DOWNTOWN DEVELOPMENT CONTRACT WITH C.R.S. & ASSOC. The contract with C.R.S. & Associates expired on August 31, 1978, and it is requested that the professional services for the Downtown Development Plan be extended to December 31, 1978. -5- Council Minutes September 26, 1978 After discussion, it was moved by Alderman Westlund, seconded by Alderman Peterson, to approve extending the professional services contract with C.R.S. & Associates to December 31, 1978. Motion unanimously carried. (f) CONSIDERATION OF REFUND TO FARMER'S INSURANCE GROUP On November 22, 1977 a fire hydrant was damaged as a result of an accident. The esti mate to repair the hydrant was for $800.00, and payment in this amount was received from Farmer's Insurance Group. When repair work was done on the hydrant, the actual cost was $241.45. It is, therefore, recom- mended that a refund of $558.55 be returned to Farmer's Insurance Group. After discussion, it was moved by Alderman Westlund, seconded by Alderman Peterson, to refund the amount of $558.55 to Farmer's Insurance Group. Mo- tion unanimously carried. (g) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Mayor Black read a copy of the letter sent to all delinquent account holders. He then asked if there was anyone present who wished to be heard regarding his/her account. No one responded. It was moved by Alderman Westlund to discontinue service on October 2, 1978 for the following accounts: 4-0545-0-00, 4-0850-8-00, 11-1155-2-00, 12-0170- 0-00, 12-0175-2-00, 12-0690-0-00, 12-1165-0-00, and 16-0362-1-00; and 12-0815- 2-00 to be discontinued October 10, 1978 if not paid as promised. Seconded by Alderman Gruenhagen, the motion unanimously carried. (h) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY MADELINE SCHULTZ WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Westlund to approve the Condi- tional Use Permit upon recommendation of Planning Commission and to waive reading and adopt Resolution No. 6197 entitled Resolution Granting Condi- tional Use Permit under Section 6.07, C-3 of the 1975 Zoning Ordinance to Allow Improvements on Property. Seconded by Alderman Huntwork, the motion unanimously carried. (i) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY GOEBEL FIXTURE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, Alderman Westlund moved that upon recommendation of Plan- ning Commission to approve the variance and waive reading and adopt Resolu- tion No. 6198 entitled Resolution Granting Variance from Section 6.05, B-3 of the Zoning Ordinance No. 464 to Construct A Warehouse Addition for Stor- age of Wood Products. Seconded by Alderman Huntwork, the motion unanimously carried. Im Council Minutes September 26, 1978 (j) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT FOR TEXGAS CORP. WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Westlund to waive reading and adopt Resolution No. 6199 entitled Resolution Granting Conditional Use Per- mit Under Section 6.07, IC -1 of the 1975 Zoning Ordinance to Allow Construc- tion of Office Building. Seconded by Alderman Huntwork, the motion carried with Alderman Peterson abstaining from voting. (k) CONSIDERATION OF REQUEST FOR PLANNED UNIT DEVELOPMENT FOR STONEY POINT THIRD ADDITION WITH PRELIMINARY PLAT TO INCLUDE A MAXIMUM OF TWO UNITS PER LOT, WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Engineer/Public Works Director Priebe explained that a Planned Unit Development would allow constructed duplexes to be sold separately. After discussion, it was moved by Alderman Westlund that with favorable recom- mendation of the Planning Commission to waive reading and adopt Resolution No. 6200 entitled Resolution Granting Approval to Final Plan for P.D. 78-1 for Stoney Point Third Addition Submitted by Richard Smith. Seconded by Alderman Peterson, the motion unanimously carried. (1) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY BETHLEHEM UNITED METHODIST CHURCH WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, Alderman Peterson moved that with favorable recommendation of the Planning Commission to waive reading and adopt Resolution No. 6201 entitled Resolution Granting Conditional Use Permit Under Section 6.07, C-5 of the 1975 Zoning Ordinance to Operate A Nursery School Program. Seconded by Alderman Westlund, the motion carried unanimously. (m) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY DR. W. W. WHITE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, it was moved by Alderman Westlund that with favorable recom- mendation of the Planning Commission to waive reading and adopt Resolution No. 6202 entitled Resolution Granting Variance from Section 6.05, B-3 of the Zoning Ordinance No. 464 for Reduction In the Required Amount of Off -Street Parking. Seconded by Alderman Peterson, the motion carried unanimously. (n) CONSIDERATION OF CHAMBER OF COMMERCE POSITION STATEMENT ON SOLICITATIONS DURING COMMUNITY SPONSORED FUNCTIONS Administrative Assistant Plotz reported on ing this year's Crazy Days where outsiders led to the issuance of a Position Statement -7- the background of instances dur- tried to sell merchandise which by the Chamber of Commerce. The Council Minutes September 26, 1978 Chamber, therefore, wishes to have the City enforce its ordinance regarding use of public streets and sidewalks. Mayor Black remarked that it is required for the Chamber of Commerce to re- quest permission from the City Council to sell merchandise and goods on pub- lic sidewalks during Crazy Days. This action would prevent outside sellers from participating. He further commented that no action needs to be taken on the Position Statement, but the Police Department will be instructed to enforce the ordinance under discussion. (o) CONSIDERATION OF PUBLIC TRANSIT•AID CONTRACT AMENDMENT Administrative Assistant Plotz reported that he and the City Accountant had requested the Department of Transportation extend the existing Transit Aid Contract through December 31, 1978 to coordinate with the City's calendar fiscal year.' The request was approved by the Department of Transportation, and the contract amendment needs Council approval. Following discussion, Alderman Westlund made the motion to authorize the Mayor and City Clerk to sign the amended Public Transit Aid Contract. Sec- onded by Alderman Huntwork, the motion unanimously carried. (p) CONSIDERATION OF SUPPORTING CITY OF RICHFIELD LAWSUIT CONTESTING PELRA COMPULSORY BINDING ARBITRATION PROVISIONS Mayor Black summarized the background of the lawsuit in which the City of Richfield is challenging the compulsory binding arbitration provisions of the Minnesota Public Employees Labor Relations Act. He further stated that he favors the City of Hutchinson supporting Richfield by signing the proposed resolution and contributing $100 toward the cost of appealing this lawsuit to the Minnesota Supreme Court. Following discussion, Alderman Westlund moved to authorize a $100 contribu- tion to the City of Richfield and to waive reading and adopt Resolution No. 6203 entitled Resolution Supporting City of Richfield Lawsuit Contesting PELRA Compulsory Binding Arbitration Provisions. Seconded by Alderman Gruen- hagen, the motion unanimously carried. (q) CONSIDERATION OF APPLICATION FOR LICENSE TO SELL CIGARETTES AT RETAIL SUBMITTED BY T. L. SCALAWAGS Following discussion, it was moved by Alderman Gruenhagen to approve the application by T. L. Scalawags for a cigarette license. Seconded by Alder- man Peterson, the motion unanimously carried. (r) CONSIDERATION OF APPOINTMENT OF MARY SCHMALZ AS RECREATION DIRECTOR Council Minutes September 26, 1978 Mayor Black reported the applicant, Mary Barrick Schmalz, had telephoned prior to the Council meeting to inform them she would be unable to accept the position due to family complications. Discussion followed on an alternative choice for Recreation Director. It was moved by Alderman Peterson to offer the position of Recreation Direc- tor to Jeff Hoeft. Seconded by Alderman Westlund, the motion unanimously carried. (s) CONSIDERATION OF RESIGNATION OF DOUGLAS TEN EYCK Following discussion, it was moved by Alderman Westlund, seconded by Alder- man Gruenhagen, to accept the resignation of Douglas Ten Eyck effective September 22, 1978. Motion unanimously carried. (t) CONSIDERATION OF APPOINTMENT TO UTILITIES COMMISSION FOR SIX-YEAR TERM Mayor Black re -appointed Herb Filk to the Utilities Commission for another six-year term and asked for Council ratification. The motion was made by Alderman Huntwork, seconded by Alderman Westlund, and unanimously carried, to ratify the appointment of Herb Filk to the Utilities Commission. (u) CONSIDERATION OF EMPLOYMENT OF TWO POLICE RESERVE OFFICERS Police Chief O'Borsky has requested the employment of Don Pankake and Tim Schloeder as Police Reserve Officers.. After discussion, Alderman Peterson moved to approve the employment of the two above-mentioned Police Reserve Officers. Seconded by Alderman Westlund, the motion unanimously carried. (v) CONSIDERATION OF HIRING PART-TIME BUS DRIVER Following discussion, it was moved by Alderman Peterson to approve the em- ployment of Juanita J. Rea as a part-time bus driver. Seconded by Alderman Gruenhagen, the motion unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported on a recent meeting of the Airport Zoning Board. After the Board reviewed the proposed Airport Zoning Ordi- nance for Hutchinson, they instructed the consultant from TKDA to send a draft to the Division of Aeronautics for the Commissioner's approval. Con- tingent upon his approval, the Zoning Board will set a public hearing date -9- Council Minutes September 26, 1978 in Novmber when they meet on October 19, 1978. Mr. Plotz commented on a meeting held today with the County Board to dis- cuss tax increment plans. (b) COMMUNICATIONS FROM THE MAYOR Mayor Black commented on a Council and HRA Board meeting held at noon on September 25, 1978 to discuss methods of development for the senior high rise. The general consensus of the HRA Board was to have the project developed by a private developer, but they would like to have input on the planning of the facility. No official action was taken on the matter. The consensus of the Downtown Development Committee is also to have the high rise developed by a developer. A funding date is coming up in the near future so it will be necessary to authorize someone to enter into some kind of negotiation so an agreement can be reached. Mayor Black then suggested the Council authorize an individual to enter into discussion with the A & P Group regarding development of the high rise. It was moved by Alderman Westlund to authorize Mayor Black to enter into negotiations with the A & P Group regarding the senior high rise development. Seconded by Alderman Gruenhagen, the motion unanimously carried. Mayor Black made reference to the bridge opening on September 20 and read two letters received after the event occurred from Don Kost and Frank Fleet - ham. (c) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Schantzen informed the Council that the jury trial for Lowell Otto vs. the City will begin on Wednesday, September 27, 1978. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Westlund, seconded by Alderman Huntwork, to approve the verified claims and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 10:00 P.M. upon motion by Alderman Westlund, seconded by Alderman Hunt - work, and unanimously carried. -10- lb MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL FRIDAY, OCTOBER 6, 1978 The special meeting of the City Council was called to order by Mayor D. J. Black at 12:07 P.M., with the following members present: Aldermen Westlund, Peterson, Gruen- hagen and Huntwork, in addition to Mayor Black. Absent: None. Also present were Administrative Assistant Plotz and City Accountant Merrill. Mayor Black inquired if anyone had comments or questions regarding the 1979 budget. There being none, Alderman Westlund made the motion to waive reading and adopt Reso- lution No. 6220 entitled A Resolution Adopting the Budget for the Fiscal Year 1979. Seconded by Alderman Gruenhagen, the motion unanimously carried. It was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6221 entitled Resolution Approving 1978 Tax Levy, Collectible in 1979. The motion unanimously carried. It was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6222 entitled Certifying Assessments of the City of Hutchin- son to the County of McLeod. The motion unanimously carried. Mayor Black commended City Accountant Merrill, Administrative Assistant Plotz, and the Department Heads for the fine work they had done in preparing the 1979 budget. Mr. Merrill informed the Council members that the water/sewer and liquor store budgets are being worked on and should be completed by the end of October. There being no further business to come before the Council, Alderman Westlund made the motion to adjourn the meeting at 12:14 P.M. The motion was seconded and unani- mously carried. c� - RESOLUTION 6224 CREATING DEVELOPMENT DISTRICT BOUNDARIES _ WHEREAS, the Municipal Development District Act (Minnesota Statutes, c. 472A) authorizes the creation of Development districts within the City of Hutchinson for the purpose of providing new development in areas which are already built up, and among other things, provide employment oppor- tunities, to improve the tax base and to improve the gen- eral economy of the State; and WHEREAS, the Mayor and City Council appointed a Downtown Development Committee to study downtown development alternatives and to make recommendations to the City Council; and WHEREAS, the.Downtown Development Committee has submitted a report to the City Council and has recommended the creation of a Development District for the downtown area of Hutchinson; and WHEREAS, the City Council referred the report and recom- mendations of said Committee to the Hutchinson Planning Commission and the Commission has submitted its report to the City Council; and WHEREAS, the City Council has informed the County Board and School Board of its intent to establish a develop- ment District which could utilize tax increment financing and has informed them of the time and place of public hearing; and WHEREAS, public notice was duly published by the City Council of a public hearing to be held on October 10, 1978 on the matter of designating a Development District in downtown Hutchinson; and WHEREAS, said Act provides that at the time of the desig- nation of the first Development District, the governing body shall adopt one of the three statutory options limit- ing the acreage or total market value of taxable real property of Development Districts; and WHEREAS, the Development District Act requires thg city to provide relocation payment and benefits according to the provisions of Minnesota Statutes, 1973 Supplement, Section 117.50 to 117.56. NOWs THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson that pursuant to the Municipal Develop- ment District Act, the following restrictive option is adopted to govern all Development Districts within the City of Hutchinson: "The total acreage included in any one development district when designated shall not exceed one percent of the total acreage of the municipality, and when added to the total current acreage within development districts for which unrecovered cost of bonds remain shall not exceed three percent of the total acreage of the municipality." BE IT FURTHER RESOLVED that pursuant to Minnesota Statutes, 472A, there is hereby established in the City of Hutchinson Development District Number 1 and Development District Number 2, the boundaries of which are described and mapped on the attached Exhibit A entitled, "Boundary Description "of Development District Numbers 1 and 2'. BE IT FURTHER RESOLVED that the City of Hutchinson agrees to make available relocation benefits and payments as provided for in Minnesota Statutes. Adopted by the City Council this 10th day of October, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk EXHIBIT "A" I. DESCRIPTION OF THE PROJECT A. BOUNDARY DESCRIPTION The boundaries of Development District Numbers 1 and 2 combine to form an area which will allow the City of Hutchinson to undertake a complete program of modernizing and improving its central business district. The boundaries of these Districts are as follows: 1. Development District Number 1 Commencing at the intersection of the south bank of the ,South Fork Crow River and the western right-of-way line of Jefferson Street. Thence south along the western right-of-way line of Jefferson Street to its intersection with the south right-of-way line of Washington Avenue. Thence westerly along the south right-of-way line of -Washington Avenue to its intersection with the easterly right-of-way line of the first alley west of Franklin Street. Thence northerly along said easterly right-of-way line to its inter- section with the south bank of the South Fork of the Crow River. Thence easterly along said south bank of South Fork of Crow River to the point of beginning. All of said area contained in the City of Hutchinson, Minnesota and containing 27.9 acres of land. 2. Development District Number 2 Commencing at the intersection of the south rig.it-of-way line of Washing(. -on Avenue and the east right-of-way line of Main ,Street. Thence southerly along the east right-of-way line of Main Street to its intersection with the north right-of-way line of First Avenue S.E. Thence easterly along the north right-of-way line of First Avenue S.E. to its intersection with the west right-of-way line of Jefferson Street. Thence southerly to the point of intersection of the west right-of-way line of Jefferson Street to south right-of-way line of First Avenue S.E. Thence easterly along the south right-of-way line of First Avenue S.E. to its intersection with the west right-of-way line of Adams Street. Thence southerly along the west right-of-way line of Adams Street to its intersection with the south property line of Lot 2, Block 15 of the Plat of the South Half of the City. Thence westerly along the south line of said lot to its inter- section with the east line of the alley at the rear of said lot. Thence southerly along the east line of said alley to its intersection with the northerly right-of-way line of Second Avenue S.E. Thence westerly along said northerly right-of-way line to its intersection with the easterly right-of-way line of Jefferson Street. Thence northerly along said easterly right-of- way line to its intersection with the southwes- terly corner of Lot 8, Block 15, South Half of City. Thence westerly to the intersection of the east right-of-way line of Hassan Street and the southwesterly corner of Lot 8 Block 14, South Half of City. Thence southerly along the east right-of-way line of Hassan Street to its inter- section with the north right-of-way line of Second Avenue S.E. Thence westerly along the north line of Second Avenue S.E. to its intersection with the west right-of-way line of Hassan Street. Thence southerly along the west right- of-way of Hassan Street to the southeasterly corner of Lot 1, Block 33, South Half of City. Thence westerly to the point of intersection of the west right-of-way line of Main Street and the southeasterly corner of Lot 1, Block 32, South Half of City. Thence south along the west right-of-way line of Main Street to its inter- section with the southeast corner of Lot 4, Block 32, South Half of City. Thence westerly along said south line to the southwesterly corner of said Lot 4, Block 32, South Half of City, Thence northerly to the southwest corner of Lot 1, Block 32, South Half of City. Thence westerly to the intersection of said south lot line extended to the intersection of the southwestern corner of Lot 10, Block 32, South Half of City, and the easterly right-of-way line of Franklin Street. Thence northerly along said easterly right-of-way line to its intersection with the north right-of-way line of Second Avenue S.W. Thence westerly along the north right-of-way line of Second Avenue S.W. to its intersection with the west right-of-way line of Glen Street. J_ Thence northerly along the westerly right-of- way line of Glen Street to the south right -of way line of Washington Avenue. Thence easterly along the south right-of-way line of Washington Avenue to its intersection with the east right-of- way line of Main Street and the point of beginning. All of said area being in the City of Hutchinson, Minnesota and containing 29.8 acres of land. B. BOUNDARY MAP The boundaries of Development Districts Number 1 and Number 2 are shown on Map No. 1 "Boundary Map." It Z� T �� L t- J- I- --J Lam.' - -� I _ 61 0- l� t S riT; t7 SEC Awamm S.S. THOM 0ml!" &a. L Lj ii-FUL-1 ------- F-1 City Of DOWNTOWN DEVELOPMENT Hutchinson DISTRICTS NUMBER 1&2 MAP NO. DEVELOPMENT DISTRICT BOUNDRIES DEVELOPMENT DISTRICT NO. I C R S. A..M.0 sm umw mom no" St. ftw. wa mom DEVELOPMF ' DISTRICT NO. 2 J Wp.,w t.nd,, :2' superintendent C�ARREN E. MACEMON Iii'wector, Vocational -Technical Education Assist a October 5, 1978 200 Centety+Av"ue' Y �( 'l•1H 612- tN'�C�r ,,�y�, �.�"'„ HUT MINNESOTA 55,350 Mr. Gary Plotz, City Manager City Hall Hutchinson, MN 55350 Attention: City Council of Hutchinson Dear Mr. Plotz: GAREY KNUDSEN may, ,�,^^' Coordinator y �r"e'�p.ses.+"'------.." ,.*}".�1Lh, r moi'+•��i. X4'61 g 9101112��,Q tti 0('T IM R€. EIJ Hutchinson Educational Aides and Office Education Association would like your permission to use the Library Square on October 16, 1978 from 9:00 a.m. through 9:00 p.m. We will be holding our annual Rock-A-Thon for Special Olympics for the Hutchinson Elementary School and McLeod DAC. Sincerely, -;�W- AL6�- 4��Zs� Ron L. Hulstein Special Olympics Chairman RLH/kss EQUAL OPPORTUNITY EMPLOYER 'F�- RESOLUTION NO. 6218 ACCEPTING $50,000 FROM THE HUTCHINSON UTILITIES COMMISSION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: THAT a $50,000.00 transfer from the Hutchinson Utilities Commission to the City of Hutchinson's General Fund is hereby accepted. Adopted by the City Council this 10th day of October, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk a Fund. RESOLUTION NO. 6223 TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $10,000 is hereby transferred by the Liquor Store fund to the General Adopted by the City Council this 10th day of October, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk 6 -jw XX 5 1 4 1 O.M.B '. 41-112025; Approval Expires December 1979 FORM C-404 permits issued 1 s ao �a� in month of i SFPTEI�.BER 1978 i U.S. DEPARTMENT OF COMMERCE BUREAU OF THE CENSUS PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH (Please correct any error in name and address including ZIP code) REPORT OF BUILDING PERMITS ISSUED AND 1103500 41 7 9999 085 0 81 LOCAL PUBLIC CONSTRUCTION 26 0 , FLDEN WILLARD BLDG OFFICIAL CITY HALL 37 WASHINGTON AVE WEST. PLEASEBureau of the Census RETURN 1201 East Tenth Street HUTCHINSON MN 55350 WHITE ETo Jeffersonville, Ind. 47132 COPYIf no permits were issued this month enter "X" in box and return form. a 2730 Section I - HOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED Number Cost of Number Cost of RESIDENTIAL BUILDINGS, Item Build- Housing Build- Housing EXCLUDING ADDITIONS construction construction AND ALTERATIONS -ings units (Omit cents) ings units (Omit cents) (a) (b) (c) (d) (e) (f) (g) vw One -family houses, including 43 semidetached row, and town 001 3 3 S 100,526 S Z J Two-family buildings 002 Three- and four -family buildings 003 W z Five -or -more family buildings 004 TOTAL (001-004) 094 3 3 100,526 Moved or relocated buildings 005 1 1 Mobile homes 300 6 6 Section II - NEW NONHOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED Number Cost of Number Cost of RESIDENTIAL BUILDINGS Item construction (Omit cents) construction (Omit cents) Build- ings Rooms guild- ings Rooms (a) (b) (c) (d) (e) (f) (g) Transient hotels, motels, tourist courts, and cabins 006 S _ Other shelter 007 Section III - DEMOLITION AND RAZING Item PRIVATELY OWNED PUBLICLY OWNED Number Number OF BUILDINGS No. Buildings housing units Buildings -. Housing units (a) (b) (c) (d) (e) One -family houses, including .j semidetached, row, and town 231 t N V W7- a Two-family buildings 232 o .j W _5 Three- and four -family buildings 233 0m Five -or -more family buildings 234 All other buildings and structures 240 '..� ' •- : '> ..::•w;..:.:::`�:;:. ""-- ria. t : Section IV - NEW NONRESIDENTIAL Item PRIVATELY OWNED PUBLICLY OWKED Number of Cost of construction Number of Cost of construction BUILDINGS No. buildings (Omit cents) buildings (Omit cants) (a) (b) (c) (d) (e) Amusement and recreational buildings 008 S _ Churches and other religious buildings 009 Industrial buildings 010 Parking garages 011 Residential garages and carports 012 6 14,853 Service stations and repair garages 013 Hospitals and other institutional buildings 014 Office, bank, and professional buildings 015 Public works and utilities buildings - 016 ' Schools and other educational buildings 017 Stores and other mercantile buildings 018 Other nonresidential buildinits 019 Structures other than buildings 020 5 4,150 020 - fence - $175.00 CONTINUE ON REVERSE SIDE backstop - $500.00 fence - $300.00 �' t ,•1,r, -,k val vo - t75. f10 Se, -.ion V — ADDITIONS, ALTERATIONS, ANL,—ONVERSIONS PRIVATELY OWNED PUBLICLY OWNED TYPE OF BUILDINGS Item No. Number of Cost of construction Number of Cost of construction permits (Omit cents) permits (Omit cents) (a) (b) (c) (d) (e) Housekeeping residential buildings 021 21 S 45,062 $ All other buildings and structures 022 2 4,168 2 1, 650 Section VI — INDIVIDUAL PERMITS — $100,000 OR MORE Please list below permits issued for new buildings and for new additions and alterations with a construction cost of =100,000 or more. Classify a permit for a combination residential -nonresidential building according to the major use of floor area of the building; enter number of housing units in column (f). Also list all permits for buildings omitted from Sections I, II, IV, and V because you could not classify them; enter a dash under item number in column (a). Item Kind of building Name and address of Ownership Cost of construction Number of housing No. owner of builder (Mark one) (Omit rears) units (a) (b) (c) (d) (e) (f) --------------------- ❑ Private ❑ Public $ --------------------- ❑ Private ❑ Public -------------- Private ❑ Public --------------------- ❑ Private ❑ Public --------------------- ❑ Private [-1 Public --------------------- ❑ Private ❑ Public --------------------- ❑ Private ❑'Public -------------------- _ ❑ PFivate ❑ Public — — — — — — — — — — — — — — — — — — — — — — ❑ Private ❑ Public --------------------- ❑ Private ❑ Public Comments Name of person to contact regarding this report Telephone Elden Willard Area code Number Extension Title Building Official 2 FORM C•404 (8•af•74) HUTCHINSON CIVIC ARENA HOARD MINUTES SEPTEMBER 20, 1978 The Board of Directors for the Hutchinson Civic Arena met on Wednesday, September 20, 1978 at the Hutchinson Civic Arena. The following members were present: Rollie Jensen, Ward Haugen, Lyle Block, Ralph Neumann, and Mark Weis The meeting was called to order at 7:00 AM by Chairman Rollie Jensen. The minutes of the August 16, 1978 meeting were approved. Motion by Lyle Block, second by Ward Haugen, Ralph Neumann introduced Mr Mark Weis the new Arena Superintendant. Ralph Neumann reported on the following items; The First State Federal Savings R Loan will again sponsor the Slap Shot Contest at the High School Hockey Games. There was some discussion as to whether they should pay a $100.00 advertising fee in addition to the ad- vertising they now pay for the wall sign. The Hutchinson Youth Hockey Assoc. built an equipment cage in the South- West corner of the building above the Ice Resurfacer room. The restrooas are being changed to meet the requirements for Handicapped. The Tennant ice resurfacer is at McCormick Implement for Refurbishing. There is a meeting scheduled with the School today (Sept 20 ) about the School contract for ice. An eight foot diameter tiger head template has been made up for a center ice design. The next payment on the advertising contracts is due October 1, 1978. Some touch-up painting was done by some "Ceta" bel,p. The colored spotlights have been installed for use during open skating. It was decided that a cigarette machine should be installed because of the frequency of requests for cigarettes at various events. There were 1139 people hours of work donated by the Youth Hockey Assoc. working in the Concession Stand from Oct 1, 1977 to Oct 1, 1978. At $2.65 per hour this would equal $ 31,018.00. The estimate at the beginning of the year was for Approximately $ 5,000.00,of donated help. The Youth Hockey owes $500.00 from last years ice tine payments. Lyle Block reported that this will be paid by Oct 7, 1978. The cost estimatt for an outside wall and doors for the entryway is $29340.00. The next meeting will be held on Wednesday, October 18, 1978 at the Arena. Motion to Adjourn by Ward Haugen, Second by Lyle Blok,, Motion Passed. IF Respectfully 9ubmitte, �-ZkSo:ec—retary 7"4 ♦- MINUTES DOWNTOWN DEVELOPMENT MEETING September 19, 1978 1. The regular meeting of the Downtown Development Committee was called to order at noon on Tuesday, September 19, 1978 by Chairman Skip Quade with the following members being present: Steve Richards, Lloyd Torgrimson, Don Glas, Tom O'Connell, Bob Stearns, Jay Alrick, Tom Savage, Don Abbott, Ken Gruenhagen, and Marling Torgerson in addition to Chairman Quade. Also present were Mayor Black, Administrative Assistant Plotz, City Engineer Priebe, Consultant Simonowicz, Jean Lerberg, and Al Albert and B.J. Smiley from A & P Group. 2. The minutes of the previous meeting dated September 5, 1978 were approved as written on motion by Bob Stearns, seconded by Don Glas and carried unani mously. 3. Mr. Albert presented and reviewed the sketches for the downtown shopping mall. He pointed out the site includes 369,350 square feet, with the retail area being 79,200 square feet and parking facilities for 650 motor vehicles. In explaining the latest sketch, Mr. Albert stated the area for the walkways had been reduced to allow for more parking. Committee member Tom O'Connell expressed his feelings as far as Citizens Bank is concerned. The bank is looking for room to allow for possible expansion of the bank and they do not want to lose their drive in facility. It was the consensus of the Downtown Development Committee to meet with Irvin Burich and the architect from Citizens Bank and discuss the urgency of moving ahead with the plans for the Downtown Development Shopping Mall. They would discuss possible alternatives and ask for suggestions and feelings on the proposal. After further discussion, Bob Stearns made the motion that Chairman Quade and Mayor Black should appoint a group to represent the Downtown Development Committee to meet with Mr. Burich, their architect and Clarence Simonowicz to discuss the proposal for the Downtown Shopping Mall. Marlin Torgerson seconded the motion and it carried unanimously. Howard Haugen asked what will be happening in the next year or so regarding the Holiday Inn proposal. Chairman Quade assured Mr. Haugen he would be given ample notice of what will transpire, however, they have no sketches at this time. First City Council has to decide which hotel/motel proposal they are going to approve, then should the Daggett cold storage site be selected, Mr. Daggett would need to construct a new building and demolish the old. Mr. Albert estimated it could possible be two years before the completion of anything and he would contact Mr. Hougan personally if he should so desire. Mr. Albert recommended they should enter into a site agreement regarding the sites as listed in the previous minutes (September 5, 1978). Mr. Plotz felt the City would be entering into an agreement with the property owners for the elderly highrise site within a couple of weeks. A letter from the appraiser, C.R. Pelton & Associates, stated in reviewing the highrise site lots, the land September 19, 1978 Downtown Development Minutes Page 2 value had increased ten percent (10%), so the City Attorney is working on negotiations with property owners at the amended appraisal market value. Clarence Simonowicz was authorized by the Committee to begin preparing the site agreements for the five parcels as listed on motion by Marlin Torgerson, seconded by Jay Alrick and carried unanimously. Mayor Black reported that two hotel/motel proposals were submitted on September 12, 1978 and the City Council will be acting on this item at their next regular meeting on Tuesday, September 26, 1978. 4. There being no further business to be discussed at this time, the meeting was adjourned at 1:08 PM. i (612) 879-2311 HUlIH" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO September 28, 1978 TO: City Council FROM: City Engineer SUBJECT: Proposed 1979 Public Works Improvements The attached Resolutions are submitted for your approval. If approved, I would submit the reports for your review and approval on November 14, 1978. This would permit us to hold the public hearings for same on December 12, 1978, at which time final approval for design can be made for those projects that are approved. Sincerely, CITY OF HUTCHINSON 1/. �2, c.eA Marlow V. Priebe City Engineer pv attachments RESOLUTION NO. 6212 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENTS WHEREAS, it is proposed to improve East Highland Park Drive from Service Road to North Termini Highland Park Area Service Drive Oakland Avenue Service Drive Widening by the installation of curb and gutter and bituminous surfacing and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this day of , 19 Mayor Clerk RESOLUTION NO. 6213 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT WHEREAS, it is proposed to improve Rose Lane Michigan Street Seventh Avenue S.E. Sixth Avenue S.E. Lakeview Lane Robert's Road Third Avenue S.E. Arch Street Hassan Street to in Johnson's Terrace from Arch Street from Main Street from Main Street from Robert's Road to West of Lakeview Lane from Hassan Street from Second Avenue S.E. from Sixth Avenue S.E. to 600' North to Hassan Street to Jefferson Street to McDonald's Drive to Adams Street to Michigan Street to Oakland Avenue by the installation of bituminous surfacing and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA. That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection_ with some other improvement, and the estimated cost of the improvement as recommended. Adopted by'the Council this day of , 19 Mayor Clerk RESOLUTION NO. 6214 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT WHEREAS, it is proposed to improve Seventh Avenue N.W. from Shady Ridge Road to School. Road School Road from T. H. 7 West to Seventh Avenue N.W. by grading and the installation of gravel base and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the council this day of 19 Mayor Clerk RESOLUTION NO. 6215 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT WHEREAS, it is proposed to improve An extension to Clifton Heights Roberts Road South of Sibley Drive Rolling Oaks Lane Seventh Avenue N.W. from Shady Ridge Road to School Road Echo Drive Area by the installation of Storm Sewer and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the council this day of , 19 Mayor Clerk r RESOLUTION NO. 6216 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT WHEREAS, it is proposed to improve An extension to Clifton Heights Robert's Road South of Sibley Drive Rolling Oaks Lane Michael Court Seventh Avenue N.W. from Shady Ridge Road to School Road School Road. from N line of Rolling Oaks to Seventh Avenue N.W. Third Addition Sherwood Circle Lakeview Lane from School Road to Robert's Road by the installation of sanitary sewer and watermain and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the council this day of Clerk Mayor 19 RESOLUTION NO. 6217 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVRMENT WHEREAS, it is proposed to improve Hassan Steet from Third Avenue S.E. to Sixth Avenue S.E. High Steeet from Fourth Avenue N.E. to T. H. 7 East Hilltop Lane in Hilltop Addition Connecticut Street from the South Line of to Campbell Lane Hilltop Additon Campbell Lane from Connecticut Street to Shady Ridge Road Shady Ridge Road from South Line Rolling to South Line Shady Oaks Lane Ridge Addition by the installation of curb and gutter and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this day of Clerk i► Mayor 19 T (612) 879-2311 /T Y OF HUTCHINSON WASHINGTON AVENUE WEST CHINSON, MINN. 55350 MEMO September 29, 1978 TO: City Council FROM: Director of Public Works SUBJECT: Overdue Cemetery Accounts Attached is a current list of the above referenced accounts. As you can see, some of the accounts are getting quite old and the people are far removed from Hutchinson. It is apparent that continuous billing may not have a positive result. I therefore, submit same for you review and recommendation in the matter. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe Director of Public Works pv attachment 9- -U OVERDUE CEMETERY ACCOUNTS May 16, 1973 Mrs. Hazel Reynolds, 441 South Main Street, Hutchinson, MN 55350 Setting Marker for Steven L. Reynolds, Lot 191, Sec. 5, Penn. Add .---------$ 15.00 July 11, 1973 Jess & June Hatfield, Box 6, Darwin, MN 55324 Lot 6, Blk. 1, Sec. D------------------------------------------------------$ 150.00 August 19, 1974 Floyd R. & Lorayne B. Kruger, Box 681, Lemon Colorado 80828 South 1/2 Lot 2, Blk. 58, Sec. B-------------------------------------------$ 100.00 June 3, 1975 Mrs. LeRoy Nelson, 516 South Hassan Street, Hutchinson, MN 55350 Setting Marker for LeRoy Nelson, Lot 247, Sec. 5, Penn. Add .---------------$ 20.00 r July 31, 1975 Mrs. Virginia V. Newcomb, 246 South Adams Street, Hutchinson, MN 55350 West 1/2 Lot 7, Blk. 17, Jensen Add .---------------------------------------$ 2'00.00 January 31, 1976 Clifford M. Grindall, RR 2, Underwood, MN 56586 North 1/2 Lot 298, Sec. 5, Penn. Add. (for Albert Grindall) ---------------- $ 100.00 December 28, 1976 Darvin & Carol Zieman, 106 -10th Avenue N.E., Hutchinson, MN 55350 South 1/3 (Grave 3) of Lot 2, Blk. 82, Schmidt Add .------------------------$ 100.00 December 28, 1976 V Delbert & Janice Klabunde, 204 Northwoods Avenue, Hutchinson, MN 55350 Lot 2, (Grave 2) Block 82, Schmidt Add .------------------------------------$ 100.00 December 28, 1976 Charles & Patricia Schmidt, 1095 Jorgenson, Hutchinson, MN 55350 South 1/3 (Grave 3) of Lot 8, Blk. 82, Schmidt Add .------------------------$ 100.00 December 28, 1976 Curtis & Sandra Zieman, 886 Elm, Hutchinson, MN 55350 North 1/3 (Grave 1) of Lot 7, Blk. 82, Schmidt Add .------------------------$ 100.00 January 14, 1977 Roy N. & Barbara L. Thompson, 1096 Jorgenson, Hutchinson, MN 55350 Lots 7 & 10, Blk. 1, Sec. D------------------------------------------------$ 200.00 February 11, 1977 David B. MacDonadl, Highland Mortuary, 300 E 104th Ave., Denver, Colo. 80200 Interment for -Mary A. Ramberg, East 1/2 of Lot 3,,Blk. 13, Jensen Add .-----$ 75.00 April 15, 1977 Grandview Memorial Park, 1341 Glenwood Road, Glendale, California 91201 Interment for Mrs. Alice B. Nielsen, Lot 2, Blk. 70, Sec. B----------------$ 50.00 April 11, 1978 Julius Krueger, R 3, Hutchinson, MN 55350 Lot 9, Blk. 84, Schmidt Add .-----------------------------------------------$ 200.00 TOTAL BALANCE DUE -------------------- $1,510.00 (612) 879-2311 :iTY OF HUTCHINSON WASHINGTON AVENUE WEST 'CHINSON, MINN. 55350 M E M 0 I: A N D U M DATE: October 4, 1978 TO: - Hutchinson City Council FROM: Planning Commission SUBJECT; Variance Request for Modern Building Systems _ Pursuant to Section 6.05, B, 3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for variance. HISTORY On September 19, 1978, Art Hagen, representing Modern Building Systems, filed an application for a ten foot variance from the 25 foot sideyard setback re- quirement on the West lotline in the construction of a building located at Hwy 7 West. At the regular meeting on September 19, 1978, Mr. Hagen was present and explained the request and stated the building would consist of a luandromat Tom Thumb superette and office space. The public hearing was set for October 3, 1978 because of a time problem with regard to construction. At the special public hearing at noon on October 3, Mr. Hagen reviewed the request and displayed the layout. A representative from Big Bear Stores was present stating their only objection was that the proposed building would be too close to the highway and therefore hide their Big Bear store. FINDINGS OF FACT 1. The application for variance was submitted and the appropriate fee paid. 2. Notices were mailed to surrounding property owners and published -in the Hutchinson Leader on Friday, September 22, 1978. 3. It was the consensus of the Commission members present that the location of the proposed building would not hinder the business for Big Bear. 4. The extra room acquired in the reduction of the sideyard-setback would supply the space needed to comply with the parking requirements. RECOMMENDATION It is the recommendation of the Planning Commission to approve the request for variance as submitted. Respectfully submitted, Clinton Tracy, Chairma b Hutchinson Planning C. mmission � RESOLUTION NO. 6219 RESOLUTION GRANTING VARIANCE FROM SECTION 6.05, B-3 OF THE ZONING ORDINANCE N0. 464 FOR SIDEYARD SETBACK FOR CONSTRUCTION OF A BUILDING BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Art Hagen, representing Modern Building Systems, of Hutchinson, Minnesota has applied for a variance from Section 6.05, B-3 of the Zoning Ordinance No. 464 for a 10 foot variance from the 25 foot sideyard setback requirement on the west lot line in the construction of a building located at 1115 Highway 7 West. 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be granted. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adjacent property, unreasonably in- crease the congestion in the public streets, increase the danger of fire, endanger the public safety, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are pecu- liar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and enjoy- ment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. CnWMIS?ON The application for variance for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 10th day of October; 1978. D. J. Black Mayor ATTEST: Gary D. Plotz 9 �, City Clerk (612) 879-2311 rcH"r� CITY ®F U CHINSQN 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO October 4, 1978 TO: City Council FROM: Director of Public Works SUBJECT: Cemetery We have had an opening for some time for the position in the Cemetery. Mr. Floyd Groehler has been assigned on a temporary basis. His work at this position has been very good and he has accepted the position on a full time basis. It is my recommendation that Floyd be transferred from the Park Department to the Cemetery Department, effective October 15th. Inasmuchas, this position has more responsibility, I, also, recommend he be advanced from III -5 to III -7. The former employee who held this position for one year was at III -8. Sincerely, CITY OF HUTCHINSON AlIxdIrt11�� Marlow V. Priebe City Engineer pv cc: Hazel q --e.,,. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: — _0ctober-41 1978— — _ — — — TO: Mayor and City Council — — FROM= Marlow V. Priebe, City Engineer ------------------ SUBJECT: House Demolition -------------------------------- I have been informed that the house at 26 Franklin Street S&fr- has been vacated. Inasmuch as it is not feasible to maintain it through the winter nor practicable to rent out again, I recommend you consider demolition. Mr. Juul would complete same with assistance by the City at a cost of $200.00. /ms IL . DATE: October Q, 1978 POLICE DEPARTMENT MEMORANDUM TO: Hazel Sitz, Personnel Coordinator , FROM • Dean M. 0' Borsky, Chief of Police %�ii t (�� y � 1 SUBJECT: Part-time dispatcher I am recommending that the City Council approve the hiring of Kathleen Christensen of Dassel as a part-time dispatcher. I feel that Grade III Step I ($3.85) is a justifiable starting rate for her qualifi- cations. As you may note, Mrs. Christensen is from Dassel but is the most highly qualified person that I have been able to locate. It is difficult to find persons who are willing to accept part-time work who have any kind of experience in this line of work; therefore, I am recommending that she be hired on a training basis as soon as possible. As I stated before, it is becoming increasingly more difficult to bring part-time dispatchers in to fill in for our regular dispatchers either for vacations, sickness or other emergencies. One of those reasons is because the part-time dispatchers do not receive time -and -a - half pay for holidays when they have to come in and work for a regular dispatcher. I therefore recommend that the Council authorize payment of time -and -a -half to part-time personnel when they come in to work on any legal holiday. I hope this will solve the problem of unavailability of part-timers in the future. DMO/jma .. ♦ 4. TO: FROM: RE: (612) 879-2311 :I T Y OF HUTCHINSON WASHINGTON AVENUE WEST -CHINSON, MINN. 55350 M E M O R A N D U M DATE: October 5, 1978 MAYOR AND CITY COUNCIL PERSONNEL COORDINATOR PART TIME POLICE DISPATCHERS - PAY POLICY In reference to Chief O'Borsky's request that part-time dispatchers receive time -and -a -half pay for working on legal holidays: I would support this request, with the understanding that legal holidays are those 9 holidays listed in our City personnel policy. Hazel Sitz Personnel Coordinator T (612) 879-2311 :I T Y OF HUTCHINSON WASHINGTON AVENUE WEST VCHINSON, MINN. 55350 MEMORANDUM DATE: October 4, 1978 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: APPLICATION FOR CETA FUNDS We have been informed by Region 6E that CETA funds are expected to be available for the next funding cycle. They are therefore soliciting project applications. We have applied for funding as in the past. If our application is approved, it would provide assistance in the public works departments and the civic arena. One of the requirements of the grant application process is that the City Council be on record as authorizing the filing of the application. It is therefore requested that such action be taken. Respectfully Submitted, Hazel Sitz Personnel Coordinator 11 CETA TITLE VI ASSURANCES AND CERTIFICATIONS A. 6.Assurances Subgrantee assures and certifies that: .Awlt cill comply with the requirements of the Comprehensive EmJP2_oy- mtNORkLning Act (CETA) of 1973, as amended C.P.L. 93-203, 87 Stat. 939 and 67, 88 Stat. 1845 and P.L. 94-444, hereinafter referree to ao th with t_hf regulations and policies promulgated thereunder; and It will comply with OMB.Circular number A-95 and Federal FiaaaC, s (FY.C) 74-4 and 74-7, as those circulars relate to functions suckiAkutilizatJon of funds, the operations of programs, and maintenance t.A hooks, accounts, and other documents under the Act. 33*3ubgx:antee further assures and certifies that if the regulations pr iis purstiaut to the Act are amended or revised, it shall comply with the. ition to the requirements of 1 and 2 above and consistent with theAjouns issued pursuant to the Act; the. Subgrantee makes the faxlo.an :i furnces and certifications: It possesses legal authority to apply for the grant; that a IXre a n or similar action. has been duly adopted or passes as an of �.of the Subgrante s governing body, authoriz ng the cling oL the app _ ng a unaerstanc�ings an 4 Lances contazne t ere3n, ate. and authorizing the person identified as the official. represen- ta.tisir Subgrantee to act in connection with the application and to pro add- tJ_oual infer ation as may be required (sections 102(a); 701 WA=d (10)) . "£,=t will comply with Title VI and VII of the Civil Rights Act of 1964* Z-352), and in accordance with Title VI and VII of that Act, no peri United States shall on the grounds of race, color, sex, or nak` in, be excluded from participation in, be denied the benefits of, or ase subjected to discrimination under any program or activity for vhidM1&grzntee received Federal financial assistance and will immediately takWsures necessary to effectuate this agreement. =-it will comply with Title VI of the Civil Rights Act of 1964, (42 :;W) prohibiting employment discrimination where (1) the primary p,.t� grant is to provide employment or (2) discriminatory employment p:-,-4iUl result in unequal treatment of persons who are or should be beAm the grant -aided activity. Cov%'Q. E- R,?3 As R Oma- g C�.vnr\ i V ►�.� tT &P 4rALA:VC 1-4 i Zo 10 tie) v See vJ tom. C.+11a e 5 t Cor 4� t i ay't �.urrc w` ex►� �o Q-��- . Some kae -U-f- 0 s -e 4,C> loe- 'FvnVtL*YL b2CoMeS C. t - (W ?—i'o.- I (612) 879-2311 f1UllH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO October 5, 1978 TO: City Council FROM: Director of Public Works SUBJECT: Retirement Mr. Clyde Drahos of the Water Department will reach retirement on September 2, 1979. He has requested an extension to October 1, 1979, inasmuchas, he will reach 21 years employment with the City at that time. It will be to his advantage relative to his PERA payment. I recommend approval of same. Sincerely, CITYY OF HUTCHINSON Marlow V. Priebe Id Director of Public Works pv CC: Hazel Clyde �2g272829�0 SFP 1918 TO: CITY COUNJ ',IL Gentlenen: Your town is among several good towns, in only one of which I would very much like to open an Exclusive Off -Sale Wine and Cheese store. Only Wine would be sold, in addition to the cheese - no other liquors or beer. The Wines would be various types of Imported and nomestic brands, a great number of which cannot be found in regular Off and On Liquor Stores, as there is generally not enough space to carry all the types of Wines desired by the public. The cheeses would also be various types of Imported and Domestic brands, a great number of which are also generally not available in your regular grocery stores. In addition, I will be able to furnish gift bones of various cheeses at Holiday time, which in most cases new have to be ordered from out of tam. As mentioned, insofar as liquors are concerned, I would carry nothing by the Wine, and this could be stipulated in my license, so there should really be no competition involved with local liquor stores. In fact, with my thirty years of advertising experience, which I will take advantage of for my own business - this should indeed bring more people, and therefore more business into the town as a whole. Even though this would be strictly an Off -Sale Wine License, it is still classified as an Off -Sale Liquor License by the state. According to the Minnesota Liquor Control or Commission, the nwnber of Off -Sale Liquor Licenses for any town - outside of Minneapolis, St. Paul and Duluth - are left up to the discretion of the City Council. As to nay personal history, I am originally from Wabasha, Minnesota. After the war, I lived in Minneapolis for over thirty years, and have been working in Iowa -for the last three years. As it is very difficult for me to attend various council meetings out of state, I would therefore first like to submit my application for a local Off -Sale Liquor (Wine) License to your council through the mail, at this time, for only tentative approval - if there are no restrictions in town against additional Off -Sale TAquorLieenses, and especially if only Wine is to be sold. If you could give me this tentative approval, I would then be very pleased to be at one of your council meetings personally for further discussion as to store location, Bonds, and Off -Sale License Papers - with eventual Final approval from your council. I would really appreciate it if you could bring this matter up before your council at your very next meeting, and advise me of your tentative decision. Then if you would also tell me what times of the month your council meets, I will make arrangements to be there personally. Thank you so much for your very kind consideration of this new business in town. .Sincerely, Chuck Wh tm e Box 261 Algona, Iowa 50511 TKDATOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES INCORPORATED ENGINEERS ARCHITECTS PLANNERS 1408 PIONEER BUILDING SAINT PAUL, MINNESOTA 55101 612-224-7891 TELEX 29-7461 October 6, 1978 Mr. Gary D. Plotz Administrative Assistant/ City Clerk City Hall Hutchinson, Minnesota 55350 Re: Planning Services Comprehensive Plan Adoption Process Dear Gary: As discussed with you, changes to the Comprehensive Plan Report during the Comprehensive Plan adoption process will require the following additional services: 1. Revise the Comprehensive Plan sketch as requested by the Planning Commission at their meeting on September 19 and prepare for and attend one Comprehensive Plan public hearing on October 17 to assist the Planning Commission in the hearing process. 2. Following the public hearing, revise the Comprehensive Plan report including graphics as requested by the Planning Commission/City Council. 3. Prepare for printing (photo reductions, etc.) and reprint the adopted Comprehensive Plan report (50 copies). 4. Attend other public meetings and hearings as requested by the Planning Commission/City Council in connection with Comprehensive Plan adoption. Compensation for the services described above will be on a cost basis, that is, the actual salaries of planners and other technical personnel working on Comprehensive Plan adoption for the hours actually spent thereon, times a multiplier of 2. 5 to cover professional fees and overhead expenses. To this, we will add travel expenses and subsistence for travel in connection with the work at cost. ARNDT J. DUVALL. PRESIDENT ROBERT R. RYDER. V. P: TREAR. WAY NE A. OLSON. v. P.-sEC. WALTER W. THORPE. Y. P. DuWAYNE R. KASMA. V. P. DUANE T. PREW. V. P. JAMES E. VOYEN. V. P. WILLIAM J. ARMSTRONG OWEN J. BEATTY DARREL H. BERKOWITZ ROBERT A. BOYER JAMES C. BROTEN JAMES E. SUDKE LAVAYNE R. OUPSLAFF WILLIAM J. FEYDER ROYCE B. HANSEN STEPHEK M. HARTLEY WESTLY J. HENDRICKSON J. THOMASKIRK DAVID W. KIRKWOLD RONALD C. LEY ROBERT T. MALONEY DENNIS R. MARTENSON ROBERT J. MCNIESH RICHARD D. MENKEN LEONARD G. MILLER THOMAS W. MOODIE DAVID L. MOORE JAMES A. SKARET ABE J. SPERLING ROBERT G. SPURR RAYMOND M. STREGE NATHAN F. WEBER Mr. Gary D. Plotz October 6, 1978 Page Two We agree that the maximum fee for the work described in Item 1 above will not exceed Three Hundred Fifty Dollars ($350. 00). Compensation for work and printing costs in connection with Items 2, 3 and 4 will be on a cost basis as described above and will be performed as directed by the City in writing. If this proposal meets with the approval of the City, we are willing that it serve as a contract between our firm and the City of Hutchinson upon our receipt of a copy of this letter signed by an authorized City official. , k If you have any questions regarding the above, don't hesitate to contact us. WJH:WAO:mrk APPROVED FOR THE CITY OF HUTCHINSON, MINNESOTA BY Date Sincerely, TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED Westly J. drickson, AIA, AIP Associate r � Wayne. Olson, AIA Vice Ptesident - Secretary 01 r5 REGULAR COUNCIL MEETING OCTOBER 10, 1978 GENERAL FUND AMI Roto Rooter c.hall--opening plugged line $ 32.00 Allen Office Products police-elm,arena--supplies 15.51 American Linen Supply Co. c.hall-armory--laundry 22.29 Anderson Chemical Co. street --chloride flakes 311.00 Atkinson Blacktop Service street --cold mix 959.37 Brinkman Studio park-police--plaque,pictures 172.25 CRS Associates cd --professional fees 1472.50 Central Dist. Services gasoline 1572.31 Copy Equipment Inc. eng--supplies 50.26 Co.of McLeod Treasurer police --CIU funds 3000.00 Crow River Reg. Library library --4th quaeter payment 7785.55 Culligan Water Cond. fire -city hall -soft water 15.50 Dept. of Public Safety police -teletype lease 273.00 Family Rexall Drug police -clerk --supplies 44.64 Farm & Home Dist. Co. armory park -street --supplies 356.18 Felskas Auto Machine street -park --repairs 138.02 Floor Care Supply c.hall-cleaning supplies 32.55 Forbes Auto Store eng-supplies 2.94 Fabricare Cleaners police -clean drapes 28.70 GTC Auto Parts park,arena,police,fire-supplies 73.91 Gambles arena -supplies 20.00 Gibsons police-misq.spray 3.92 George Field mileage intown 30.00 Guardian PestConteol c.hall-pest spray 28.50 Henke's Cafe police -prisoners board 21.40 Hutch Community Hospital police -2 blood tests 16.00 Hutch Fire Dept. fire calls & drill 344.50 Hutch Iron & Metal street -used iron 2.00 Hutch Leader clerk -budget hearing 60.48 Hutch Medical Center arena -physical exam 22.00 Hutch Telephone Co. police -flex o line strips 88.72 Hutch Utilities gas & electric 4685.06 Hutch Vet Clinic CSO -dispose of animals 45.50 Hutch Wholesale Supply street, fire,park-supplies 266.83 Hutch Shopper Guide transit, -ads 16.00 Jahnkes Red Owl council -coffee 9.61 Jerrys Tire Co. eng.-tires 93.90 Johnson Super Valu arena -supplies 1.59 Junker Sanitation street -airport -refuse pickup 18.00 J.C. Radiator Service cem.-repairs 13.20 Henry Knacke park -sharpen saws 30.00 Kjos Our Own Hardware rec.-supplies 1.97 Lamberts Standard police -car washings 4.75 League of Mun. Cities council -lawsuit contribution 100.00 Lloyd Schlueter intown mileage 30.00 Lano Equipment Co. park -supplies 17.31 Meeker Washed Sand & Gravel street- sand 983.50 McLeod Coop Power Assn. airport -electric 82.22 Jack Meyer CSO -boarding dogs 174.00 Miller Davis Co. election supplies 367.50 Meades 66 Station police -park -supplies 97.34 Mid West Bus. Products police -supplies 8.84 S.A. Nies fire -supplies 137.62 Dean O'Borsky police -miles & motel 115.95 //_ &*IL * -2 - Gary Plotz intown mileage 4 30.00 Popps Electrical armory -repairs 19.50 Road Machinery & Supply street-eepairs 1513.44 Rutz Plbg. 6 Hetg. c.hall-armory--repaies 1005.85 St.Paul Book & Stationery clerk -supplies 15.89 Schmeling Oil Co. street -oil 65.01 Schramm Implement Co. park -supplies 3.40 Simonson Lbr. park -supplies 136.05 State Treasurer bldg. inspector -surcharges 502.08 TKDA planning -prof. fees 1389.54 Trails End Inc. police -repairs 257.15 Tri County Water arena -airport -salt 20.20 Uniforms Unlimited Inc. police -uniforms 28.45 Wally's Tire street --repair 3.50 Plaza OK Hardware supplies 35.79 Leef Brothers uniform rentals 258.80 Fred Roberts saftey shoes -street 5.00 Kentucky Fried Chicken park -meeting expense 11.48 Edgewater Motel police -motel 26.89 Minn. Tractor Co. Street -supply 10.42 Americanna Ventures Inc. police -conference expenses 23.77 Crow River Press Inc. Dutch Elm- printing charges .70 Concrete Const. Pub. Inc. engineers -subscription 9.00 C.R. Pelton & Associates c.d.grant 45.00 L'Hotel de France Police -hotel 70.64 Bonnie Robinson Refund -swimming 7.00 Thomas Wiprud transit -refund of test 10.00 Hutch Utilities ins. refund 1177.66 Hutch Hospital ins. refund 1036.56 Burns Manor Nursing Home ins. refund 1226.50 Main Motor Sales Inc. police -repair s 42.80 Gopher Bearing Co. fire -supply -repair 64.04 Hutch Telephone Co. phone service 1323.57 34,672.37 WATER DEPARTMENT Central Dist. Service gasoline 92.78 Commissioner of Revenue Sept. Taxes 900.05 Farm & Home Dist. Co supplies 91.27 Forbes Auto Store tire adjustments 20.00 Hutchinson Utilities computer charges 8472.53 Johnson Super Value supplies 3.56 Junker Sanctation refuse charges 11,236.77 Krasen Hdwe. Hank supplies 25.67 Quade's repairs 34.50 -Simonson Lbr. Co. supplies 13.97 Water Products Co. meter parts 310.78 Wigen Chevrolet Co. repairs 2.91 Acme Chemical Co. supplies 99.55 Lillian Michaele mileage 5.85 Leef Bros. Inc. uniform rental 48.00 Plaza OK Hardware supplies _ 4.00 21,362.19 -3 - OFF STREET PARKING Harvey Daharsh servicing meters 15.00 Charles Bell Servicing meters 120.00 Hutch Utilities electric 9.14 total 144.14 BONDS OF 1978 Atkinson Blacktop Inc, construction costs 19,555.63 Buffalo Bituminous, Inc, construction costs 37.617.98 Juul Contracting Co. construction costs 77,931.45 total 135,105.06 BRIDGE FUND Carl 0. F. Christenson construction costs 3995.00 Doby construction costs 81.25 RCM construction costs 312.90 4389.15 -4 - LIQUOR STORE Twin City Wine Co. Wine 553.82 Ed. Phillips & Sons Liquor 1914.37 Ed. Phillips & Sons Wine 248.96 Lenneman Beverage Beer 5155.80 Mix 165.00 A. J. Ogle Inc. Beer 379.05 Old kPeoria Co. Liquor 879,10 Friendly Beverage Co. Beer 1194.30 Locher Bros. Dist. Beer 7640.80 Triple G Beer 7255.25 Junker Sanitation Other 48.00 Hutchinson Chamber of Commerce Other 40.00 Persians Other 154.00 Twin City Pricing & Label Inc. Other 69.53 Griggs, Cooper & Co. Liquor 2309.70 Wine 113.84 Judson Valley Enterprise Inc. Other 161.75 Dept. of Revenue; State of MN Other 2975.47 City of Hutchinson transfer of funds 15,766.43 American Linen Supply Co. Other 16.80 Hutchinson Telephone Co. Other 32.57 Coca Cola Bottling Co. Mix 178.80 Johnson Brothers Liquor 305.94 Twin City Wine Co. Liquor 238.14 Wine 3005.27 Ed Phillips & Sons Liquor 1580.71 Wine 318.79 Old Peoria Co. Liquor 1186.82 Wine 83.99 Midwest Wine Co. Wine 516.85 Griggs, Cooper & Co. Liquor 1576.42 MINUTES INFORMAL MEETING OF CITY COUNCIL AND HRA BOARD MONDAY, SEPTEMBER 25, 1978 FOR YOUR INFORMATION The meeting was called to order at 12:25 P.M., with the following members present: City Council: Mayor D. J. Black, Alderman Gruenhagen, Alderman Huntwork HRA Board: Paul Ackland, Everett Hantge, Warren Macemon Also Present: Administrative Assistant Plotz and Executive Director Lerberg Mayor Black commented that the City had advertised for a developer for the entire downtown area. Among the things listed for development was a housing unit similar to Park Towers. The A & P Group was chosen to be the developer, and they have asked to be designated as developer for the high rise also. He further reported on the Com- munity Development Grant monies to acquire property for the senior high rise and the problems encountered. The time has now come for a decision to be reached on what ap- proach to use for constructing the high rise. It can either be developed by a pri- vate developer, such as the A & P Group, or by ARA as was done for Park Towers. Administrative Assistant Plotz gave a report on the progress of the friendly condem- nation procedure. Since the three appointed appraisers were not able to come to an agreement on the property evaluations, the City's appraisal group, C. R. Pelton & As- sociates, amended their appraisals by 10%. The property owners involved are agreeable to the adjusted figures, and there is money in the Community Development Grant fund to cover the costs. However, there is not enough money to pay for demolition expenses. The acquired property could then be sold to the developer, and the site would be avail- able for a senior high rise. It was pointed out that the over-all intent of the HRA Board is the responsibility of providing the best possible housing for the community. Although they would like to maintain an advisory position during construction, the HRA Board would be agreeable to a private developer constructing and owning the completed unit. Mayor Black made reference to a resolution requesting a one mill 1vy for HRA. Mr. Ackland reported the HRA Board had discussed the possible uses for the mill levy money. Two more appraisals were done on the property next to the Park Tow rs which they would like to adquire. The selling price is $29,500. Mayor Black felt the acquisition of this property would be worthwhile. Reference was made to the nutrition for the elderly program. The possibility of lo- cating the program in the location of Park Towers was discussed. There being no further business, the meeting was adjourned at 1:151 P.M. / ` V LAW OFFICES CARLSEN, GREINER & LAW 670 PILLSBURY BUILDING MINNEAPOLIS. MINNESOTA 55402 CHARLES E.CARLSEN OF COUNSEL PETER F. GREINER TELEPHONE 1612) 333-1333 NATHAN LI I. SON WELLINGTON H. LAW RONALD D. OLSON j� (� jj DANIEL B. VENTRES, JR. September 15, 1978 THOMAS K. BERG FOR YOUR INFORMATION ,+JACK D. ELMOUIST TIMOTHY M. O'BRIEN 2g26272g- JOHN E. RODE t7 ROBERT P. CHRISTENSEN ROBERT D. LUCAS ��L/ SFP 1978 N N RECEIVED Rieke, Carroll, Muller Associates, Inc. 07 1011 First Street S.E. BY----- vV Hopkins, Minnesota 55343 Attention: Jim Gerber RE: Hutchinson Bridge; RCM File No. 741059-301 Dear Mr. Gerber: This office has reviewed the contract agreement between R. A. Krueger,,; Inc. and the City of Hutchinson, the applicable "specificatiopns" for "School Road Bridge over South Fork of Crow River, Hutchinson, MN", the subcontract agreement between Glenwood Bridge, Inc. and R. A. Krueger, Inc., the Braun Engineering Testing Report of July 31, 1978 and attachments, your letter to R. A. Krueger dated August 1, 1978, various other letters, including Glenwood Bridge, Inc.'s letter to R. A. Krueger, Inc. dated August 10, 1978, your letter to Glenwood Bridge, Inc. dated August 16, 1978, your let ter to R. A. Krueger, Inc. dated August 24, 1978 and your letter dated August 25, 1978 to R. A. Krueger, Inc., along with the specific specifica- tions pertaining to the low slump overlay for the Hutchinson Bridge, which you submitted to us under date of September 7, 1978, and we conclude the following: You directed Braun Engineering Testing to "make observations and impressive strength testing of the four -inch concrete overlay'surface" on the project. Braun found the west half of the School Road Bridge was over- lain first and the east half was overlain second. In addition to their comments regarding the curing period and the exposure of the concrete, they found that the east half of the deck became soiled. Braun was called to the site because "certain areas of the deck appeared to sound "hollow." It was their opinion that certain portions of the "four -inch" overlay con- tained concrete which would not perform adequately nor have the accepted service life, and that typically the areas were confined to a region one to two feet either side of the center line of the bridge where the two overlay pours joined. Apparently their test probes "frequently indicated concrete which appeared to have less than specified strength." It was their opinion that ^the low strength readings are an indication of poor bonding of the overlay to the underlying deck, not concrete with inadequate compressive strength. Braun gave four possible reasons for the poor bond- ing: (1) Curing, (2) Premature drying, (3) Deck may have not been cleaned thoroughly enough, (4) Cutting of the overlay where the pours join may have Mr. Jim Gerber 2 September 15, 1978 weakened or broken the overlay deck bond along the centerline when the cut was made. They then made recommendations purportedly for corrective work. More specifically as it applied along the centerline, they charac- terized the shrinkage cracks as perhaps somewhat more difficult to correct. Your letter of August 1, paraphrased Braun Engineering's test results and contained a map of the purportedly affected areas. - Requests were made to you to identify whether or not the work per- formed was defective, and if that were your conclusion, what specific por- tion of the specifications had not been complied with. In addition, inquiry was made as to whether or not you were directing the contractor to correct the allegedly defective work and to our knowledge no such speci- fic response, in writing, was, or has been, given to the contractor either in terms of identification or in terms of direction. Without such specific direction the contractor could be in violation of the contract and -its terms and, in that regard, it must be protected in the event it is directed to perform corrective work and the work is found not to be defective, for if it is found not to be defective the contractor would be entitled to an increase in the contract price or an extension of the contract time or both attributable to such additional work. It is our -understanding, as to the sequence of work which was performed in this project, and we would appreciate any correction of our analysis of the sequential procedure;.the entire deck was to be sandblasted and cleaned, which was done. The west half of the deck was overlain first, including an overlay of some amount on the east half, perhaps between l or 2 or more feet, a cutting of the overlay at the centerline, and a subsequent cleaning and sandblasting operation on that east half before the east half overlay was commenced, and a procedure after the cutting to remove from the east half the access overlay, perhaps even including a jackhammer process, and then the final overlay of the east half. The contractor passed along to Glenwood Bridge, Inc. a copy of Braun Engineering Testing's report, as well as a copy of your August 1, 1978 letter, in essence, advising the subcontractor Glenwood Bridge, Inc. to take the appropriate action as required per your August 1, 1978 letter. Apparently Glenwood Bridge, Inc. had also received directly from you, Braun Engineering's report and your letter. Subsequent -to that time (August 1, 1978) on August 10, 1978, Glenwood Bridge, Inc. communicated directly with you and you gave what Glenwood Bridge, Inc -determined was an unequivocal reason (an unclean surface) as the cause of whatever condition apparently exists or is alleged to exist. Glenwood Bridge, Inc. apparently has taken your words, even though, by your August 16, 1978 letter you attempted to clarify or modify your statement,as the gospel, as the true cause of the alleged defects. Even your August 16, 1978 letter is couched in terms of "seemed", "may have been," and "could be," again leaving doubt as to the cause and perhaps even as to whether or not there was a problem. In any event your contacting the subcontractor directly has clearly interferred with the contractual relationship of our client and its subcontractor and subcontractor has refused to do anything. We presume that your tests have been adequate to determine that the work is defective and determine the cause of the alleged defective work. Mr. Jim Gerber 3 September 15, 1978 r Assuming that the sequence of operation, we have asked you to comment on, set forth above, particularly as it relates to the centerline matter, is completely accurate, and the subcontractor was required to cut, remove and perform a second cleaning and sandblasting operation on the east por- tion along that centerline before overlaying the east portion, perhaps you could explain how the alleged problem could be attributable to any other party but the subcontractor. If our premise is correct, and your map is reasonably accurate, the "hollow" sounds appear primarily on the east side of the centerline, and since the subcontractor did the subsequent sandblast- ing on the east side from the cut, as well as in the areas on the east side soiled with oil and dirt, where does the responsibility lay for any correc- tive work? In your August 24, 1978 letter you appeared to be directing the con- tractor to uncover, expose or otherwise make available for observation, inspection or testing, the portion of the work in question. In addition, to identifying defects as requested above, please in unambiguous terms issue a written request as to what your (or the owners) determinations are in this matter. We desire that our client be properly protected pursuant to the terms of the contract before proceeding. It is our understanding that all barriers have been removed from the site and that the bridge is in fact being used. We consider this as an acceptance of the work. As the final item we request that all retainages, in view of the use of the bridge, be paid at this time. Very truly yours, CARLSEN, GREINER & LAW Daniel B. Ventres, Jr.' DBV: rjm cc: R A. Krueger, Inc. ty Council, City of Hutchinson Ir �f' Y Kori, At2m,ti . CITY or 4TmF,,Y-� 000' tl , H 0 . '�P5 h262� ?8 293p�,1 SEP 1978 41 ti RF-CfjVED C, BY_-- co CO Oma` &�<<9l SltilO2�� FOR YOUR INFORMATION KEEFE, SCHANTZEN & BRADFORD C ATTORNEYS AT LAW 246 OFFICE BUILDING - SUITE 1 246 MAIN STREET SOUTH HUTCHINSON, MINNESOTA 55350 JOHN E. KEEFE MILTON D. SCHANTZEN CURTIS M. BRADVORD October 3, 1978 Mayor D. J. Black City Hall Hutchinson, Minnesota 55350 PHONES 896-1965 896-1975 AREA CODE 612 FM YOUR INFORMATION RE: City vs. Lowell Otto Our File No. 69-H-357 Dear Mr. Black: I submit the following information to you regarding the City of Hutchinson vs. Lowell Otto so that you are apprised of the present standing of the matter. The matter was set for trial on September 27, at which time the matter regarding Lowell Otto suing the City of Hutchinson for $30,000.00 for allegedly losing personal property in the des- truction of the building was to be heard. In negotiations between the Judge, Lowell Otto's attorney, Robert Nicklaus and myself the following settlement was reached: 1. The City of Hutchinson was to tender to Lowell Otto the sum of $1,000.00 prior to October 31, 1978, at which time Lowell Otto would execute a deed to the City of Hutchinson for the North 75 feet of the subject property. That would give the City of Hutchinson a piece of land sized 75 by approximately 157 feet and would be adjacent to the landowners to the north of Lowell Otto and would be, of course, adjoining Lowell Otto's property to the south. 2. Lowell Otto was to have until October 31, 1978, to salvage any and all debris in the form of wood from the property. After October 31 we were to remove any and all remaining wood debris from the premises. 3. By June 1, 1979, Lowell Otto was to remove a pile of debris in the form of metal and iron from his property to the south. At such time as he removed that pile, the City of Hutchinson would dismiss its criminal charges pending against Lowell Otto. Furthermore, at that time, the City of Hutchinson Mayor D. J. Black Page Two October 3, 1978 would erect a fence on the south line of its newly acquired property, being the north line of the remaining Lowell Otto property, and it would be anticipated that the landowners ad- joining the newly acquired property would be interested in pur- chasing same for the costs the City had incurred, thereby making the City whole and the landowners with a decent backyard. 4. Following this agreement, which was all placed of record by the court reporter at court, the parties and their at- torneys went to the property and again finalized the matter. On September 29 I received a letter from Lowell Otto's attorney informing me that Lowell Otto had backed out of the settlement and was hiring a new attorney. Needless to say this leaves the matter up in the air. I do not believe that Mr. Otto will be able to find an attorney to represent him in this matter at this stage of the game. I have ordered a transcript of the proceedings and we intend to bring a motion in District Court to enforce the agreement as stated on the record, and if we are successful in that motion then the District Court will issue orders pursuant to the settle- ment. On the other hand, if our attempt to enforce the agreement is not successful we then will proceed immediately to trial with our criminal charges,and if we are successful in convicting him on the criminal charges I will ask the Court to impose a jail sentence and to give Mr. Otto a reasonable but short period of time to remove the debris or he will have to serve his jail sentence. We will keep you advised in the matter. CMB: 11 cc: Mr. Marlow Priebe Mr. Dean O'Borsky KEEFE, L CHANTZEN & BRADFORD TURKEYS AT uw �'GHiNSON, MINNESOTA 112 3,1 S ,..,.� C\, 1itiL,(ty�q N Eleaourzn,-_ DZ 6 --iesota cities ini LJ October 3, 1978 FOR YOUR INFORMATION TO: Cities Which responded to the LMC Insurance Questionnaire "t FROM: Don Slater RE: Current status of League Insurance Activities As you know, in early May of this year, the League sent a questionnaire to all member cities asking whether the city felt that the League should attempt to create an alternative to the commercial insurance market and whether the city was willing to contribute to the costs of this attempt. Your city was among the 192 which responded to the questionnaire. Of those 192, 182 agreed that the League should attempt to create an alternative. Of those 182, 162 were willing to contribute towards the cost. The League staff is currently soliciting proposals from a number of consultants nationwide for the task of setting up an alternative. The Board of Directors will be considering these proposals at its November 10 meeting. It is hoped that a decision can be made at that time, - based on these proposals, as to whether it is feasible and desirable to proceed, and if so, hoar to proceed. We will inform you of whatever decision is reached as soon as possible. The questionnaire also asked whether cities wished the League to create a means to make health insurance available at group rates to cities with small numbers of employees. 135 cities responded affirmatively to this question. While we have been unable so far to devote much time to this project, we hope to make some progress over the next few months. Again, we will keep you informed of developments. If you have any questions or comments on any of these matters, please feel free to call Pete Tritz at the League office. PT:ct 7moo, a� buii ;n� 4B0 cam ., ",-eet, saint pauf, minnesota 55101 [61 21 222-2861 MINUTES OF CROW RIVER REGIONAL LIBRARY BOARD FOR YOUR INFORMATIO The Crow River Regional Library Board met at the Meeker County Courthouse on Monday, September 11, 1978. Present: Mrs. Karen Osterberg, Watkins Representing: Meeker County Miss Aleda Swanson, Dassel Meeker County Mrs. Joan Reckdahl, Grove City Meeker County Mr. Ralph Bergstrom, Hutchinson Hutchinson Mrs. Kathy McGraw, Hutchinson " Hutchinson Mr. Howard Christensen, Hutchinson McLeod County Mrs. Maria Nathe, Winsted " McLeod County Mr. LeRoy Sanders, Willmar Willmar Mrs. Jeanette Buchanan, Willmar " Willmar Mr. Wayne Hebrink, Renville Kandiyohi County Mr. Leif Fostervold, Spicer Kandiyohi County Mrs. Alyce Gandrud, Sunburg Kandiyohi County Mr. Burton Sundberg, Director, CRRL Absent: Mrs. Bea Thompson, Litchfield* Representing: Litchfield Rev. Duane Grage, Litchfield " Litchfield Mrs. Rosella Lipke, Stewart* McLeod County Mr. Howard Hoese, Glencoe " Glencoe Mr. Orlynn Mankell, New London* Kandiyohi County Mrs. Marcia Kleberg, Willmar* " Willmar Mrs. Kathy Matson, Asst. Dir., CRRL* The meeting was called to order by chairman, Ralph Bergstrom. Deletion to minutes of August 14, 1978, under "Unfinished Business: a. Line 6" delete "the total additional costs added were $1,040.00." Mrs. Gandrud moved, second by Mrs. Buchanan, that the minutes be approved as corrected. Carried. Mr. Sanders moved, second by Mr. Christensen that the treasurer's report be approved. Carried. The.director's report was presented. It was noted that circulation had dropped 3% from last year's totals. OPLIC statistics on circulation per FTE staff member were presented: CRRL is above average. A meeting was held at the Willmar Community College with public and school libraries represented. Discussion was held on cooperation between school and public libraries. It was the consensus that the two types of libraries should not be consolidated, but it was agreed that cooperation between them should be encouraged. Notification of this encouragement to cooperate will be sent to all CRRL branches. The bills were presented for payment. Mr. Fostervold moved, second by Mr. Sanders, that the bills be paid. Committee and project reports: (a) Renville County Update -- on September 26, a petition for library services in Renville County will be presented to their Board of Commissioners, with the possibility of this being put on the November 7 election ballot. (b) Governor's Pre -White House Conference -- The delegates attended regional meetings prior to the conference in order to get feedback from people in the southwestern area of the state. Mrs. Matson and Mrs. Thompson are both attending this conference. (c) Preliminary copies of the "Regional Survey" were distributed. Communications: (a) Public Library Newsletter was passed around. (b) Certification of minimum support figures was received from OPLIC�(see attached copy). The circled items were the least amount required in 1979 in order to be eligible for state aid in FY 1979. As noted, all the cities meet the requirement. Mr. Sundberg will contact the county auditors and make them aware of this and explain the con- sequences to the system if this requirement is not met. (c) A letter was received advising us that our application for the special project grant passed preliminary evaluation and it was recommended that it be funded. (d) Public Officials Liability Insurance -- it was noted that premiums for this are extremely high and can only be purchased through Stewart Smith Mid America Inc. in Chicago. This was referred to the insurance committee. Mrs. McGraw will replace Mr. Christensen on this committee. Unfinished Business: (a) Agreement between CRRL and Bird Island -- All the changeSidiscussed at the last meeting have been written into the new agreement. The Bird Island City Council has approved and signed it. Mr. Fostervold moved, second by Mrs. Reckdahl that we authorize the chairman of the board, Mr. Bergstrom, to sign the agreement. Copies of the agree- ment will be sent to all governing bodies of the CRRL system for their signatures. The accompanying letter to the governing bodies should be signed by Mr. Sundberg. Carried. New Business: (a) Limited Statewide Reciprocal Borrowing Compact -- This is the same kind of agree- ment we have with other libraries surrounding CRRL. The only system that would not participate in this would be the metropolitan area. Copies were distributed for members to study prior to the next meeting. + (b) Revision of overdue fines schedule -- Mrs. Matson will present this'at our next meeting. (c) Discussion was held regarding changing the name of "Crow River Regional Library System" to "Crow River Library System." This will also be discussed further at the next meeting. Mileage reports were distributed and recorded. Motion made, seconded and carried that the meeting be adjourned. Respectfully submitted, Jeanette Buchanan Secretary y September 1978 0 Balance Receipts: State/Fed Aid(revised Kandiyohi County Meeker County McLeod County Willmar Litchfield Hutchinson Glencoe Petty Cash Gifts Other From 1977 Budget From Reserve TOTAL RECEIPTS plus BALANCE CROW RIVER REGIONAL LIBF Treasurer's Report LeRoy Sanders, Treasurer BUDGET MONTH YEAR TO DATE $ $ (2,992.50) $ 1.32 1/31) 100,000.00 51,331.18 35,563.92 38,991.02 41,998.26 21,797.26 31,142.19 14,262.97 12,000.00 -0- 3,000.00 28,548.70 ' 9,653-50 $388,289.00 24,019.10 1,187.24 25.00 914.54 26,145:$$ $ 23,153.38 71,264.10 38,498.40 23,440.28 16,967.27 31,500.00 16,347.96 23,356.65 10,697.23 12,078.76 453.00 16,222.78 260, 26. 3 $260,827.75 FUND Atm OiPARIMENT _L1@RARY _ APPROPRIATIONS MM EXPENDITURES YTD EXPENDITURES % SPENT PERSGlAL SERVICES - - - ------ -- -- - --------- UNEXPENDED BAL SALARIES - -- --- - -' - -PB.RFOR.4ING ARTS - - !-- HOSPITAL 217,259.00 3,500.00 /9.034.41 I7-/,SSd. q0 . ?9.Qe 95,7 6p MED. INSURANCE PERA & SOCIAL SECURITY _ 8.700.00 .•0.00 1,070.0393.562-_- _3,593.56.___-1 02.7A -- -TOTAL - --- _--• - - __ ---- - --- 18,000.00 1,683.26 9.4 78.63 15,597.98 108.9% 86.7% 778.635 MATERIALS 247 459.00 , 2i, 79�.Z0- --- .ZOO,;�'�.57 80•g7e 2,402.02 BOOKS:- ADULT _ __ [� � "� -- BOOKS: CHILDRENS-- - --- - _ PERIODICALS --- 54.000.00 -----18.000.00 3,295.58 34,099.73 63.1% 19,900.27 - PAMPRLETS __330.89 4.800.00 687.30 _ _ 10,081.71-__- 5,132.39 56.0% 106.9% 7,918.29 _ - _ .----AUDIO VISUAL - - 500.00 54.80 1,060.76 212.2% 332.39 _ PAINTINGS -- --6,000.00 _-- ------ -3.791.90'. 63.2%__- 560.765 BINDING 400.00 57.88 57.88 _ T4.5% ---2. 08 _- - -- MICROFORMS - --- - - 800.0C 10.00 471.69 59.0% 42.1 342 .122 TOTAL -- 300.00 __ - -'O.Op -. 26. 4_____ '8.91 328.31 MAINTENANCE 84.80-=wO 4,446.45 54722.80 , __ 64.51 --273.26 - CU STODIAL-SUPPLIES-&-SERV. - - - 30.077.20 TELEPHONE - -- 880.00 . _ 71.13 _ ---.565.24.- 64.2% TELETYPE 2.200.00 149.82 --- 1,580.87 _ 71.9% - 314.76 _ A __- - BOOKMOBILD OPERATION(INCL.INSij- - 1.600.00 154.60 t.481.16 80.8: 619.13 TOTAL 7.000.00 --__273.81 _x-5.481.16 78.3% 307.45 OTHER 11,680.00 649,36 8,919.82 76.4% 1,518.84_- --- SUPPLIES - -- - ---- -_ _- 2,760.18 PRO -MOTION b PROGRAMS 8,500.00 _ 900.00 1,926.70 -8.305.26---97.7% 194.74 POSTAGE - MILE.AGE & MEETINGS --- ---- 2.750.00 52.50 281.75 945.90 1 Ci.1% -- 45�9CR -- MziBERSHIPS - -- 4,000.00 ---400.05 2,794.76 -3,978.00.---99.5% 101.6% 44.76 IvSU.RAtICE 470.00 -_•- 117.5% -- 22.00 - -- EQUIPMENT RENTAL - - --- ... - 3,600.00 `,500.004,016.86 O.CO 111,6% 70.002 AUDITING SERVICES ----770-86-__6,4 45.55 117.2% 416.862 BOOKKEEPING SERVICES 600.00 '0.00 -_ 700.00 116.7% -__945.552 _ - MISC. RESERVE - - - - ------ 1,500.00 '0.00 1,000.00 66.7% 100.002 TOTAL - 500.00 -0.00_ '0.00 0 500.01)CAPITAL OWLAY 28.250.00 3,431.86 28,656.33 101.4% - 5VV.00" _- EQUIP'>ENT - -- - -- 406.332 BOOKMOBILE AMORTIZATION FUND 9.400.00-_ 786.73--2.689.68- 86.73_5,689.68_92.4% 92.4% BRANCH LIB. AMORTIZATION FUND 6.000.00 '0.00 '0.00 •0.0% -710.32. - TOTAL - - - 700.00 'O.CO 10.00 '0.0% 6,00J.00 -16,100.00- _ __ 286.73 _-8,689.68 700.00 SAL L I ER ARY _Y4.Q% --F,410.32 Investments redeemed Investments purchased Ending cash balance 388,289.00 30,607.60 $ 31,480.00 24,o19.10 6.68 301,215.20 77.6% 87,073.80 $2589736.00 218,341.87 6.68 Savings Pass Book $189814.48 as of Sept. 30, 1978