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cp10-24-1978 ca n � e UWW_ .�.i.,.....c ....... ...+,.. _... ..a .a......w ... .0 � .. .. .................., „ .... a... , ._ .x ..... .. ... ....... . ....... s.w.W. rrs..r......or.r.s.rw�..,�.,.n,.,w.wr OCTOBER 24, 1978 `i ; ISSt7E NO. 31 APPRAISAL OF BUILDINGS AND CONTENTS COMPLETED The appraisals of all city buildings and contents have been completed by Marshall and Stevens Incorporated. We are presently updating our insurance values pursuant to the ap- praisal report. Likewise, the Burns Manor Nursing Home was included within the appraisal. report. The Burns Manor will be adjusting their values accordingly. NEGOTIATIONS WITH A & P GROUP - HIGH RISE DEVELOPMENT A preliminary agreement for development of the high rise has been drafted. Clarence Simon- owicz, D. J. Black, Buzz Schantzen, and I will be meeting with the A & P Group this Friday to negotiate. ADVERTISEMENT FOR AIRPORT MANAGER In view of the termination November 11, 1978 of -our contract with New Ulm Flight Service and the vacancy of Airport Manager Dean Nelson, we are advertising for the position. As requested by the Airport Commission, we are advertising in the Sunday Minneapolis Tri- bune, the Glencoe Enterprise, Hutchinson Leader, and the Minnesota Flyer (monthly). MUNICIPAL BOARD - HEARING ON ANNEXATION As a result of Council action, the State Municipal Annexation Board held a hearing to re- view the 1/2 acre annexation in the northeast area of our city. There were no objections at the hearing and approval will undoubtedly follow. AIRPORT ZONING BOARD HEARING DATE The hearing on the Airport Zoning Ordinance is scheduled for Monday, November 20 at 8:00 PM, City Council Chambers. If necessary, the hearing will continue on Tuesday, November 21 at 8:00 PM. The Zoning Board felt it would be good public relations to have a preliminary meeting with owners of property in the "A" and "B" Flight Zones on Thursday, November 16, at 8:00 PM at the Prairie House. HUTCHINSON CITY CALENDAR WEEK OF October 22 TO October 28� 1978 SUNDAY WEDNESDAY I THURSDAY 8:00 A.M. - City Council Meets with Department Heads at City Hall MONDAY TUESDAY :30 P.M. - City Council Meeti at City Hall FRIDAY C SATURDAY L AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 24, 1978 ,/l. Call meeting to order - 7:30 P.M. A. Invocation - Reverend James Lauer -A. Consideration of Minutes of Regular Meeting dated October 10, 1978 Action - Motion to approve - Motion to approve as amended A. Public Hearing None 5. Communications, Requests and Petitions Aa) Consideration of Request to Place United Fund Sign in Library Square Park through November Action - Motion to approve - Motion to reject vfb) Consideration of Request for George Field to Attend Minnesota Fire Chief Conference October 26-28, 1978 Action - Motion to approve - Motion to reject ✓(c) Consideration of Request for George Field to Attend Instructor Training Orientation on November 7 and 14, 1978 Action - Motion to approve - Motion to reject v(d) Consideration of Request for Gary Plotz, Roberta Tabberson and Ken Merrill to Attend a Modified Accrual Seminar on December 4-5, 1978 Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances ,/(a) Resolution No. 6235 - Approving A Development District Program for Develop- ment District Program for Development District No. 1 and Development Dis- trict No. 2 Action - Motion to reject - Motion to waive reading and adopt Council Agenda October 24, 1978 V(b) Resolution No. 6236 - Creating A Downtown Development District Advisory Board Action - Motion to reject - Motion to waive reading and adopt ,/(c) Resolution No. 6237 - Assigning Administrative Responsibility of Development Districts Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions / (a) Monthly Financial Report - September 1978 Action - Order by Mayor received for filing ,/(b) Minutes of Nursing Home Board dated September 20, 1978 Action - Order by Mayor received for filing �(c) Minutes of Park and Recreation Board dated October 4, 1978 Action - Order by Mayor received for filing ✓(d) Minutes of "Seniors Activity Center" Advisory Board dated October 3, 1978 /(e) Action - Order by Mayor received for filing J(e) Minutes of Airport Commission dated October 11, 1978 Action - Order by Mayor received for filing ,%(f) Minutes of Planning Commission of Regular Meeting dated September 19, 1978 and Special Meeting dated October 3, 1978 Action - Order by Mayor received for filing A(g) Minutes of Downtown Development Committee dated October 10, 1978 Action - Order by Mayor received for filing �8. finished Business None -2- Council Agenda October 24, 1978 9. New Business ,/(a) Consideration of Purchase of Police Vehicles Action - Motion to reject - Motion to approve purchase A(b) Consideration of Permanent Status for Penny Johnson Action - Motion to reject - Motion to approve permanent status .V(c) Consideration of Restricting Parking on South Side of Highway 7 from // > Hardees to Junction of Highways 7, 15 & 22 Action - Motion to reject - Motion to waive first reading of ordinance J(d) Consideration of Termination Notice from New Ulm Flight Service, Inc. Action - Motion to reject - Motion to accept termination ,/(e) Consideration of Delinquent Water and Sewer Accounts Action - Motion to reject - Motion to authorize extension of pay period - Motion to authorize discontinuance of service ✓(f) Consideration of Request for Conditional Use Permit for Remodeling of the Former Medical Clinic (126 Franklin Street North) submitted by Jon Welch with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution 6232 ,/(g) ITEM WITHDRAWN FROM AGENDA ✓(h) Consideration of Request for Preliminary Plat for Rolling Oaks Fourth Addition with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution 6233 ,/(i) Consideration of Request for Variance as Submitted by Kenneth McLain with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution 6234 J(j) Proposed 1979 Projects (79-01, 79-02, 79-03, 79-04, 79-05 and 79-06) Action - Motion to reject - Motion to waive readings and adopt Resolutions No. 6225, 6226, 6227, 6228, 6229 and 6230 - Motion to set public hearing for December 12, 1978 at 8:00 P.M. -3- Council Agenda October 24, 1978 ./(k) Consideration of Resignation of Jodell Anderberg Action - Motion to reject - Motion to accept resignation - Motion to waive reading and adopt Resolution No. 6239 10. Miscellaneous (a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations and Contract Payments ,/(a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds ✓12 . Adjournment -4- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 24, 1978 5. Communications, Requests and Petitions ,/(e) Presentation by Reverend James Lauer Requesting Street Lights on Boulevard In Front of Peace Lutheran Church Action - 6. Resolutions and Ordinances ,/(d) Resolution No. 6240 - Resolution Authorizing Release of Securities to First National Bank of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions Ah) Minutes of Airport Zoning Board dated October 19, 1978 Action - Order by Mayor received for filing 9. New Business ,/(1) Consideration of Marketing A Booklet of Tickets for Hutchmobile Upon Recommendation of City Transportation Board and Community Services Board for the Elderly Action - Motion to reject - Motion to Market Tickets V(m) Consideration of Reimbursement Cost for Secretarial Seminar Action - Motion to reject - Motion to approve reimbursement MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 10, 1978 1. CALL TO ORDER The meeting was called to order at 7:30 P.M. by Mayor Black, with the following members present: Aldermen Westlund, Peterson, Gruenhagen, and Huntwork, in addi- tion to Mayor Black. Absent: None. Also present were: Administrative Assistant Plotz and Acting City Attorney Curt Bradford. 2. INVOCATION The Reverend James Lauer of the Peace Lutheran Church gave the invocation. 3. MINUTES The minutes of the Regular Meeting dated September 26, 1978 and Special Meeting dated October 6, 1978 were approved upon motion by Alderman Westlund, seconded by Alderman Gruenhagen, and unanimously carried. 4. PUBLIC HEARING - 8:00 P.M. (a) ESTABLISH BOUNDARIES OF DOWNTOWN DEVELOPMENT DISTRICTS NO. 1 & 2 Mayor Black read the Notice of Public Hearing, Publication No. 2101, calling for a public hearing to establish the tax increment boundaries of the Down- town Development Districts No. 1 & 2. He then presented a brief background on the changes that have occurred in the city since the Comprehensive Plan of 1959 was prepared. An update of the Comprehensive Plan, as well as several other studies, has been done. Mr. Clarence Simonowicz of C.R.S. has been work- ing with the city to improve the downtown area and try to attract more busi- nesses in this area rather than on the outskirts of the city. The Tax Increment Law enables the city to acquire land and then turn it over to a developer. Research has been done on the legal aspects of the tax in- crement districts, and all tax entities affected have been advised of the city's plans, i.e., County Board of Commissioners and the Board of Education. These two boards have been asked to respond by adoption of a resolution either supporting or opposing the tax increment districts. Mayor Black reported the response of the County Board was passive, but the Board of Education adopted a resolution of support at their meeting this evening. Mr. Clarence Simonowicz of C.R.S. presented a report on the Downtown Develop- ment Districts No. 1 & 2 and pointed out the various areas on prepared draw- ings. He further commented that cities the size of Hutchinson can form a dis- trict based on one of three criteria: (1) 1% of total acreage per district (3% total acreage), (2) 5% of market value per district (10% total market value), and (3) one district no more than 6 acres. Council Minutes October 10, 1978 Mayor Black commented that it is not the intent of the city to go into develop- ment projects to acquire any property, do any demolition, or other activity without first having a firm commitment with security from a developer. If and when the city reaches this stage, the acquisition would be done through nego- tiations with the property owner and an acquisition price established. Re- location funds would be available for those who need to move. Mr. Clifford Popp, Fifth District County Commissioner, reported the County Board of Commissioners was neutral on the tax increment boundaries. Mrs. Orval Satterlee inquired about the time schedule for projects inasmuch as she lives in the development area. She also wondered how long a per19d of time the property owner would have to relocate and if the property wq.'_4d be used for parking rather than a swimming pool as first planned. Mayor Black responded that no definite time schedule has been establishgic- Once there is assurance that a project will be going on a particular sib, the site preparation begins. If and when these developments occur, the `city will be helpful and compassionate with the people concerned. Mr. Simonowicz stated that if the city purchased property, it would pay the value at the time of purchase. Home owners could receive up to $15,000 in addition to the value of their home for relocation costs and the city cannot take possession until the property owner has found another suitable location. Mrs. Erick Riesberg inquired where the Community Center would be located. Mayor Black responded the tentative location is Second Avenue and Glen Street, but this could be changed. It was moved by Alderman Westlund to close the hearing at 8:35 P.M. Seconded by Alderman Gruenhagen, the motion unanimously carried. It was moved by Alderman Westlund, seconded by Alderman Peterson, to waive the reading and adopt Resolution No. 6224 entitled Creating Development Dis- trict Boundaries. Motion unanimously carried. It was moved by Alderman Westlund, seconded by Alderman Huntwork, to waive the reading and adopt Resolution No. 6238 entitled Requesting Certification of Base Assessed Valuation. Motion unanimously carried. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST BY THE BIG "C" DRIVE-IN TO HAVE REFUSE PRIVATELY HAULED -2- Council Minutes October 10, 1978 Mayor Black referred to the contract held with Junker Sanitation for refuse hauling. It was his opinion that the city could not issue a second permit for -private hauling, but the Big "C" Drive In could haul their own refuse. The letter was then referred to Alderman Westlund for him to contact Junker. Mr. Merrill Johnson, owner of a 8-plex apartment building, raised a grievance against Junker regarding his fees for sanitation service. This matter was also referred to Alderman Westlund for contact with Junker. (b) CONSIDERATION OF REQUEST BY HUTCHINSON EDUCATIONAL AIDES AND OFFICE EDUCATION ASSOCIATION TO USE LIBRARY SQUARE ON OCTOBER 16, 1978 FOR ANNUAL ROCK-A-THON After discussion, it was moved by Alderman Peterson, seconded by Alderman Westlund, to approve the request of the Hutchinson Educational Aides and Of- fice Education Association to use Library Square on October 16, 1978 for their annual Rock -A -Thou. Motion unanimously carried. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6218 - ACCEPTING $50,000 FROM THE HUTCHINSON UTILITIES COMMISSION After discussion, it was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to waive the reading and adopt Resolution No. 6218 entitled Accept- ing $50,000 from the Hutchinson Utilities Commission. Motion unanimously car- ried. (b) RESOLUTION NO. 6223 - TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND After discussion, it was moved by Alderman Peterson, seconded by Alderman Huntwork, to waive the reading and adopt Resolution No. 6223 entitled Trans- ferring $10,000 from Liquor Store to General Fund. Motion unanimously carried. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - SEPTEMBER 1978 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF HUTCHINSON CIVIC ARENA BOARD DATED SEPTEMBER 20, 1978 There being no discussion, the minutes were ordered by the -Mayor to be received for filing. (c) MINUTES OF DOWNTOWN DEVELOPMENT COMMITTEE DATED SEPTEMBER 19, 1978 There being no discussion, the minutes were ordered by the Mayor to be received for filing. -3- Council Minutes October 10, 1978 8. UNFINISHED BUSINESS (a) CONSIDERATION OF APPOINTMENT OF BRUCE ERICSON AS RECREATION DIRECTOR Following discussion, a motion was made by Alderman Peterson to approve the appointment of Bruce Ericson as Recreation Director. Seconded by Alderman Westlund, the motion unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF PROPOSED 1979 PUBLIC WORKS IMPROVEMENTS (PROJECTS 79-01, 79-02, 79-03, 79-04, 79-05 AND 79-06) fig. Alderman Huntwork raised several questions on the proposed 1979 projects, to which the Mayor responded. Following discussion, it was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6212 entitled Resolution Ordering Preparation of Report on Improvements (Project 79-01). Motion unani- mously carried.- Following arried: Following discussion, it was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6213 entitled Resolution Ordering Preparation of Report on Improvements (Project 79-02). Motion unani- mously carried. Following discussion, it was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6214 entitled Resolution Ordering Preparation of Report on Improvements (Project 79-03). Motion unani- mously carried. Following discussion, it was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6215 entitled Resolution Ordering Preparation of Report on Improvements (Project 79-04). Motion unani- mously carried. Following discussion, it was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6216 entitled Resolution Ordering Preparation of Report on Improvements (Project 79-05). Motion unani- mously carried. Following discussion, it was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6217 entitled Resolution Ordering Preparation of Report on Improvements (Project 79-06). Motion unani- mously carried. -4- Council Minutes October 10, 1978 (b) CONSIDERATION OF OVERDUE CEMETERY ACCOUNTS Continuous billings have had no affect on securing payments on overdue cemetery accounts. Therefore, the Director of Public Works requested a recommendation from the Council on the matter. It was the recommendation of the Mayor to defer this matter and refer it to the City Attorney for review. A motion was made by Alderman Peterson, seconded by Alderman Huntwork, to defer action on the overdue cemetery accounts. Motion unanimously carried. (c) CONSIDERATION OF APPLICATION FOR "ON -SALE" NON -INTOXICATING MALT LIQUOR LICENSE FOR GODFATHER'S PIZZA Following discussion, it was moved by Alderman Peterson to approve the appli- cation by the Godfather's Pizza and issue an "On -Sale" Non -Intoxicating Malt Liquor License. Seconded by Alderman Westlund, the motion unanimously carried. (d) CONSIDERATION OF REQUEST FOR VARIANCE FOR MODERN BUILDING SYSTEMS WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, a motion was made by Alderman Peterson, that with favorable recommendation of the Planning Commission, to waive reading and adopt Resolu- tion No. 6219 entitled Resolution Granting Variance from Section 6.05, B-3 of the Zoning Ordinance No. 464 for Sideyard Setback for Construction of a Build- ing. Seconded by Alderman Westlund, the motion unanimously carried. (e) CONSIDERATION OF TRANSFERRING EMPLOYEE FROM PARR DEPARTMENT TO CEMETERY DEPARTMENT Following discussion, it was moved by Alderman Westlund to approve the trans- fer of Floyd Groehler from Park Department to Cemetery Department, effective October 15, 1978. Seconded by Alderman Huntwork, the motion unanimously car- ried. (f) CONSIDERATION OF DEMOLITION OF CITY -OWNED HOUSE Since the tenants in the city -owned house at 26 Franklin Street North have moved out, it is the recommendation of the City Engineer to have this house demolished by Harold Juul at a cost of $200, with the city staff assisting in hauling rubbish. After discussion, Alderman Westlund made the motion to approve the demolition of the house at 26 Franklin Street North, with work to be done by Juul Con- tracting at a cost of $200. Seconded by Alderman Peterson, the motion unani- mously carried. -5- Council Minutes October 10, 1978 (g) CONSIDERATION OF PART-TIME POLICE DISPATCHER After discussion, it was moved by Alderman Gruenhagen, seconded by Alderman Westlund, to approve the hiring of Kathleen Christensen as a part-time police dispatcher. Motion unanimously carried. (h) CONSIDERATION OF APPLICATION FOR CETA FUNDS Region 6E has informed the city that CETA funds should be available for the next funding cycle and are soliciting project applications. If approved, the funds could be used in the Public Works Department and the Civic Arena. After discussion, it was moved by Alderman Westlund, seconded by Alderman Huntwork, to authorize the filing of a CETA application for funds. Motion unanimously carried. (i) CONSIDERATION OF RESIGNATION OF JAMES BRODD ..- Following discussion, Alderman Peterson made the motion to accept the resig- nation of James Brodd, effective October 23, 1978. Seconded by Alderman West- lund, the motion unanimously carried. It was moved by Alderman Peterson, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 6231 entitled Resolution of Appreciation. Motion unanimously carried. (j) CONSIDERATION OF RETIREMENT DATE EXTENSION FOR CLYDE DRAHOS Clyde Drahos of the Water Department has requested an extension of retirement from September 2, 1979 to October 1, 1979 so he can achieve 21 years of em- ployment with the city. Following discussion, it was moved by Alderman Peterson, seconded by Alderman Westlund, to approve the extension of retirement date for Clyde Drahos. Mo- tion unanimously carried. (k) CONSIDERATION OF REQUEST FOR AN EXCLUSIVE OFF -SALE WINE AND CHEESE STORE IN HUTCHINSON Mr. Chuck Whitmore of Algona, Iowa requested permission to open an exclusive Off -Sale Wine and Cheese Store in Hutchinson, which would require an off -sale liquor license. It was the consensus of the City Council that such an operation would be in competition with the municipal liquor store. A motion was made by Alderman Westlund, seconded by Alderman Huntwork, to W-19 Council Minutes October 10, 1978 reject the request for opening an exclusive Off -Sale Wine and Cheese Store in Hutchinson. Motion unanimously carried. (1) CONSIDERATION OF ADDITIONAL SERVICES FOR COMPREHENSIVE PLAN BY T.K.D.A. Consultant Westly Hendrickson from T.K.D.A. informed the City Council that additional services will be required by his firm to make necessary changes in the Comprehensive Plan Report during the Comprehensive Plan adoption process. The maximum fee for the work will not exceed $350.00. Following discussion, it was moved by Alderman Westlund, seconded by Alderman Peterson, to authorize the signing of the contract with T.K.D.A. Motion unani- mously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported that the Hutchinson Airport is no longer delinquent in zoning with the Minnesota Department of Aeronautics, and the city has met all the requirements. Word was also received today that the preliminary draft of the Zoning Ordinance was approved and paperwork has been started on the non -directional beacon. Officials came out on October 6, 1978 to select the site for the beacon at the airport. It will be about 12 months before the beacon is installed and operating. Mr. Plotz made mention that Dean Nelson, Airport Manager, had reported he has another job offer and might consider -leaving Hutchinson. If such a decision is made, he will give a 30 -day written notice to the city. Mr. Plotz showed pictures of the ditch line on School Road and Roberts Road before the improvement work was done in that area. A problem has come up where curb was installed and fill put on lots for about 40 feet in depth. One property owner had just sodded his front lawn, and now it is covered with dirt. Mayor Black felt that since the city had disrupted the property, it should be put back into order. After discussion, it was moved by Alderman Westlund, seconded by Alderman Huntwork, that wherever private property is damaged by city crews, it is to be put back into order at the expense of the city. Motion unanimously carried. (b) COMMUNICATIONS FROM THE MAYOR Mayor Black reported that Erwin Haag had resigned from the "Seniors Activity Center" Advisory Board. He then appointed Erna (Mrs. John) McKenzie from the Senior Citizens Club to fill the unexpired term. -7- Council Minutes October 10, 1978 It was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to ac- cept the resignation of Erwin Haag. Motion unanimously carried. It was moved by Alderman Westlund, seconded by Alderman Huntwork, to ratify the appointment of Erna McKenzie to the "Seniors Activity Center" Advisory Board. Motion unanimously carried. Mayor Black further appointed Joan Phillips, as representative of the Nutri- tion for the Elderly, to be on the "Seniors Activity Center" Advisory Board. It was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to ratify the appointment of Joan Phillips. Motion unanimously carried. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to awrove the verified claims and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ash journed at 9:00 P.M. upon motion by Alderman Westlund, seconded by Alderman Gruen- hagen, and unanimously carried. so I Oantye Funeral 94j 1 �� BROWNTON, MINNESOTA HUTCHINSON. MINNESOTA PHONE: 328-441440 PHONE: 896-3111 j I 6.1¢7i8ig20�i� o OrT 1978 `+ October 16, 1978 -Vi 21 To: Mayor D.J. Black and City Council Re: Hutchinson Area United Fund Sign in City Park I have visited with Mr. Fred Roberts about putting the United Fund Sign (Barometer) in Library Square Park. He had no objections and felt that we could go ahead,but he thought for the record, there probably should be a request to the City Council. As chairman of the current Hutchinson Area United Fund Drive, I am requesting permission to place the United Fund Sign in Library Square Park thru November. It will be removed at an earlier date if the drive is completed or if the goal is met. &-�' _t�e'2—'zl-)� Everett Hantge, Chmn. Hutchinson Area United Fund i (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 October 17, 1978 TO: Mayor and City Council FROM: • George F. Field SUBJECT: Minnesota Fire Chief Conference I request permission to attend the Minnesota Fire Chief Conference at Bloomington, Minnesota, October 26, 27 and 28, 1978. This is in the Fire Department Budget. Approved by Lloyd Schlueter Sincerely, CITY OF HUTCHINSON Ge r�F.eld Fire Marshal pv (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO October 18, 1978 TO: Mayor and City Council FROM: George F. Field SUBJECT: First Aid Certification I request permission to attend a 4 hour Instructor Training Orientation, November 7, 1978 and an 8 hour Certification Test, November 14, 1978. This would certify me as an instructor in Multi -Medea First Aid, a 9 hour course that has been taken by Streets, Parks, Water and Sewer employees in the past. At this time, their cards have expired and should be renewed as part of our Safety Program. Sincerely, CITY OF HUTCHINSON ig'6rge F. field Fire Marshal Safety Coordinator pv 5-41-• ' (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E, M O R A N D U M DATE: October 20, 1978 u TO;_,Mayor and Council ----------------------------- FROM: ______________________ FROM: _ Ken Merrill, City Accountant --------------------- SUBJECT; _______________ SUBJECT: Modified Accrual Accounting Seminar I would like to request that Gary Plotz, Roberta Tabberson and myself receive permission to attend a modified accrual seminar in Minneapolis on December 4th and 5th. This seminar is to familarize us with the new financial reporting requirement passed by the State Legislature for financial reporting beginning in 1979. s �. MODIFIED ACCRUAL ACCOUNTING FOR CITIES OVER 2,500* The bookkeeping requirements of a small municipality are not different in principle from those of a large city; but there are differences in scale. As a result, it is sometimes difficult for the clerks and treasurers to use the available guide books, most of which were written with the larger units in mind. It is the purpose of this work- shop to help fill the gap by providing a basic understanding of the concepts involved and by explaining procedures and offering suggestions fo, i small municipality while retaining the principles and standards ger ily recommended for all cities and other units of government. WORKSHOP OUTLINE First Day 8:30 a.m. - Registration Morning Session: 9:00 a.m. - Session Begins Bookkeeping Practices: An Overview -Bookkeeping Applied to Government -Four General Groupings of Funds Double Entry Bookkeeping -The Equation -The Ledger -The Account -The Trial Balance -The Analysis of a Transaction Afternoon Session: C', fication of Accounts and l.ommon Terminology -The Bookkeeping System -Books of Original Entry -Coding, Journalizing, and Posting Budgetary Control and Basis of Accounting -Review of Budget Process -Opening Entries -Encumbrances, Revenues, and Expenditures -Modified Accrual Bookkeeping -Closing Entries 4:30 p.m. - Adjourn Second Day 9:00 a.m. - Session Begins Financial Reporting -Basic Statements -Interim and Annual Reporting Statements of Individual Funds or Groups of Related Funds -General Fund -Special Revenue Funds -Debt Service Funds -Capital Projects Funds -Special Assessment Funds -Intragovernmental Service Funds -Enterprise Funds -Trust and Agency Funds -General Fixed Assets -General Bonded Debt Supplementary Schedules -Combined Balance Sheet - All Funds -Combined Schedule of Bonds Payable -Investments -Statements of Cash Receipts and Disbursements -Special Assessment Funds -Schedule of Pension Costs -Official Bonds -Insurance in Force -Organization Trial Balances Transferring Accounting Records. to Financial Statements Review of Reporting Requirements with Representative of State Auditor's Office 4:30 p.m. - Adjourn is DATES LOCATION FACULTY December 4-5, 1978 Minneapolis Tom Moran University of Minnesota Clerk - Treasurer Nolte Center Richfield 3 -15 -Pillsbury Drive SE January 10-11, 1979 Rochester Greg Murphy, CPA Holiday Inn South George Hansen Co. 1360 South Broadway St. Louis Park January 17-18, 1979 Detroit Lakes Wayne Lance Erie Junior Cafe Clerk - Treasurer Highway 10 East Detroit Lakes Richard Grabow Finance Officer Detroit Lakes January 17-18, 1979 St. Cloud Greg Murphy, CPA Americana Inn George Hansen Co. 520 South US Highway 10 St. Louis Park January 24-25, 1979 Redwood Falls Stan Berg Donovan's Convention Clerk - Treasurer Center Granite Falls Highway 71 and 19 East January 29-30, 1979 Hibbing Tom Moran Kahler Hotel Clerk - Treasurer 1402 East Howard Richfield FEES These workshops are funded by the Minnesota State Legislature and administered through the Minnesota State Planning Agency. Under this program the registration fee will be waived for one representative from the city*; however, registrants are required to pay $8.00 to cover the cost of the two scheduled luncheons. The fee for additional registrants from a city, and other interested persons, is $38.00, which includes tuition, instructional materials, and the two scheduled luncheons. Advance mailing of study guide materials will be made to those people whose registrations are received at least TWO WEEKS prior to the workshop. The materials include the new report form being pre- pared by the State Auditor's Office. The printing of the new materials is operating on a tight schedule, and there may not be adequate time for mailing prior to the Minneapolis workshop in December. NOTE Cities with less than 2,500 population may voluntarily comply with the same requirements as cities with over 2,500 population, i.e., submit either financial reports in conformance with GAAP or audits, and should attend this workshop. 1�,g�o�,�,�� C. R. S. & Associates DEVELOPMENT PLANNING —MANAGEMENT 178 a� Specialists In Public Programs To Stimulate Private Development, 2180 Upper Afton Road St. Paul, MN. 55119 (612) 735 2886 r 9 October 16, 1978 Mr. Gary Plotz, City Administrator City Hall 37 Washington Ave. W. Hutchinson, MN 55350 Dear Gary: In the process of completing the public hearing on the Development District, the Council did not take action of the three attached resolutions. I assume this was an oversite, but they are steps that should be taken. I would like to recommend they be put on the agenda for the next meeting so they could be acted on. Sincerely, Clarence R. Simonowicz C.R.S. & Associates CRS/pc Encl. 6 - a.. RESOLUTION NO. 6235 APPROVING A DEVELOPMENT DISTRICT PROGRAM FOR DEVELOPMENT DISTRICT NUMBER 1 AND DEVELOPMENT DISTRICT NUMBER 2 WHEREAS, the Municipal Development District Act (Minnesota Statutes, c.472A) authorizes the creation of development districts within the City of Hutchinson for the purpose of encouraging new development in areas which are already built up, to provide employment opportunities, to improve the tax base and to improve the general economy of the City and State; and WHEREAS, the City is authorized pursuant to Chapter 472A to undertake development district activities as outlined in a Development District Program to be adopted by the City Council of the City of Hutchinson; and WHEREAS, the City Council in accordance with the requirements of said Chapter 472A, established the boundaries for Development District Number 1 and Development District Number 2; and WHEREAS, the City's Downtown Development Committee has prepared and submitted to the City Council a Development District Program for Development District Number 1 and Development District Number 2; and WHEREAS, the City Council of the City of Hutchinson submitted said Development District Program to the City Planning Commission for their review and comments; and WHEREAS, the City Council established a public hearing date regarding said Development District Program; and WHEREAS, notice of this public hearing was published; and WHEREAS, the City Council has heard testimony from all persons interested,in the proposed Development District Program. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson that said Downtown Development District Program for Development District Number 1 and Development District Number 2 be adopted and approved as the City plan and program for the affected area. Adopted by the City Council this 24th day of October, 1978. ATTEST: Gary D. Plotz City Clerk D. J. Black Mayor RESOLUTION NO. 6236 CREATING A DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD WHEREAS, the City of Hutchinson has adopted two Development Districts; and WHEREAS, the Development District Act provides that the governing body may create an advisory board to advise the City Council and administration on the planning, construction, implementation and maintenance of the District; and WHEREAS, the Development District Act requires that the majority of such members shall be owners or occupants of real property located in or adjacent to the district which they serve; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hutchinson hereby appoints a Downtown Development District Advisory Board having the powers and duties as described in the Municipal Development District Act (Minnesota Statutes, C472A). BE IT FURTHER RESOLVED that the Downtown Development Committee be hereby appointed as the Downtown Development District Advisory Board having the powers and duties as contained in the Municipal Development District Act. Adopted by the City Council this 24th day of October, 1978. ATTEST: Gary D. Plotz City Clerk D. J. Black Mayor RESOLUTION NO. 6237 ASSIGNING ADMINISTRATIVE RESPONSIBILITY OF DEVELOPMENT DISTRICTS WHEREAS, the City of Hutchinson has created two Development Districts; and WHEREAS, the Act requires that the governing body designate the responsibility for administration of the Districts. NOW, THEREFORE, BE IT RESOLVED that the administration of the Development Districts be -assigned to the City Administrative Assistant who shall from time to time be granted such powers and authority pursuant to Minnesota Statutes, 471A.10 as the City Council may deem appropriate. Adopted by the City Council this 24th day of October, 1978. ATTEST: Gary D. Plotz City Clerk D. J. Black Mayor RESOLUTION NO. 6240 RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA WHEREAS, the First National Bank of Hutchinson, a duly designated depository of the City, has requested the release of the following securities: PLEDGE AGREEMENT NO.2299 BE -I U.S. Treas. Notes Ser. B-78 6% 11-15-78 $200,000.00 which has heretofore been pledged as collateral security for the account of the City with such depository, BE IT RESOLVED BY THE CITY COUNCIL OF THE CTTY OF HUTCHINSON, MINNESOTA: That the City Treasurer is hereby authorized to release and return to said depository the securities requested by the First National Bank of Hutchinson, Min- nesota. Adopted by the City Council this 24th day of October, 1978. D. •1. Black Mayor ATTEST: Gary D. Plotz City Clerk 4- so* 0&1 REVENUE REPORT Description GENERAL FUND TAXES LICENSES PERMITS & FEES INTER -GOVERNMENT REVENUE CHARGES FOR SERVICES FINES & FORFEITS MISCELLANEOUS REVENUE CONTRIBUTIONS FROM OTHER FUNDS REVENUE FOR OTHER AGENCIES WATER & SEWER FUND CITY OF HUTCHINSON FINANCIAL REPORT FOR SPptPMbPr,, 1978 Current Adopted Year to Month Budget Date Amount $0,000,000.00 $0,000,000.00 $0,000,000.00 Remaining Percentage Balance Used $0,000,000.00 % 000,000.00 680;266.00 204,872.28 4739393.72 30.2% 5.00 9,300.00 10,260.00 (960.00) 110.3% 1,309.30 29,800.00 `24;372.96 3,427.04 88.5% 155,304.06 731,730.00 568,685.98 163,044.02 77.7% 5,813.14 206,708.00 207,291.64 (583.64) 100.3% 2,670.00 24,000.00 14,805.00 9,195.00 61.7% 12,911.60 35,500.00 45,885.71 (10,385.71) 129.3% 624.85 288,000.00 21031889.55 77,110.45 73.2% 320.47 106,100.00 11,246.17 94,853.83 10.6% 178,958.42 2,111,404.00 1,300,309.29 809,094.71 WATER & SEWER UTILITIES 50,746.10 558,300.00 412,675.05 145,624.95 73.9% EXPENSE REPORT Description GENERAL FUND MAYOR & COUNCIL ADMINISTRATIVE ASSISTANT ELECTIONS CITY CLERK MOTOR VEHICLE ASSESSING LEGAL PLANNING CITY HALL OLD ARMORY POLICE DEPT. FIRE DEPT. COMMUNITY SERVICE OFFICER PROTECTIVE INSPECTIONS CIVIL DEFENSE SAFETY COUNCIL ENGINEERING STREETS & ALLEYS CITY OF HUTCHINSON FINANCIAL REPORT FOR September, 1978 Current Adopted Year To Month Budget Date Amount $0,000,000.00 $0,000,000.00 $0000,000.00 1,113.93 2,616.45 1,388.16 6,667.40 1,944.13 3.57 673.60 1,406.64 2,381.33 800.60 28,423.43 2,422.94 1,279.20 3,618.82 7,051.79 18,533.62 16,225.00 31,934.00 5,921.00 110,420.00 22,705.00 12,500.00 8,350.00 24,196.00 22,621.00 15,346.00 284,552.00 58,355.00 13,910.00 36,664.00 300.00 150.00 84,058.00 183,744.00 12,655.33 27,422.94 1,433.74 79,523.28 20,027.21 6,253.57 7,519.41 29,416.56 21,745.00 9,710.16 218,218.42 60,971.14 11,092.16 30,677.04 42.25 67,791.70 157,910.84 Remaining ' Balance $0,000,000.00 3,569.67 4,511.06 4,487.26 30,896.72 2,677.79 6,246.43 830.59 (5,220.56) 876.00 5,635.84 66,333.58 (2,616.14) 2,817.84 5,986.96 300.00 107.75 16,266.30 25,833.16 Percentage Used 78.0% 85.9% 24.2% 72.0% 88.2% 50.0% 90.1% 121.6% 96.1% 63.3% 76.7% 104.5% 79.7% 83.7% 00.0% 28.2% 80.6% 85.9% EXPENSE REPORT CONTINUED Description MAINTENANCE ACCOUNT -STREET CONSERVATION OF HEALTH LIBRARY RECREATION CIVIC ARENA PARK DEPT. CEMETERY COMMUNITY DEVELOPMENT DEBT SERVIC E AIRPORT TRANSIT UNALLOCATED GENERAL EXPENSE HRA WATER & SEWER FUND WATER & SEWER OPERATIONS -ADM. WATER PLANT OPERATIONS SEWER PLANT OPERATIONS Current Month $0,000,000.00 3,816.54 8,002.34 2,557.61 1,585.02 17,259.28 1,433.24 1,517.50 462.37 1,956.04 (92,301.12 1,428.64 28,043.07 67,132.18 3,503.03 7,972.40 78,607.61 Adopted Budget $0,000,000.00 43,700.00 300.00 35,192.00 57,815.00 42,300.00 138,976.00 18,461.00 320,569.00 24,345.00 22,819.00 477,969.00 2,114,397,00 646,260.00 62,400.00 129,150.00 837,810.00 Year to Date Amount $0,000,000.00 35,181.01 34,646.17 46,569.01 35,599.21 109,709.41 13,939.78 6,360.97 34,447.00 14,793.87 16,535.89 118,451.30 15,022.66 1,243,667.03 475,474.56 41,776.81 61,386.21 578,637.58 Remaining Balance $0,000,000.00 8,518.99 300.00 545.83 11,245.99 6,900.79 29,266.59 4,521.22 (6,360.97) 286,232.00 9,551.13 6,283.11 359,517.70 (15,022.66) 871,039.97 170,785.44 20,623.19 67,763.79 259,172.42 Percentage Used 80.5% 00.0% 98.4% 80.5% 83.7% . 78.9% 75.5% 999.99% 10.7% 60.8% 72.5% 24.8% 999.99% 73.6% 67.0% 47.5% BURNS MANOR MUNICIPAL NURSING HOME September 1978 Minutes The Board of Directors for Burns Manor Municpal Nursing Home met at Burns Manor Wednesday, September 20, 1978, 12:00 noon, president Leslie Linder presiding. All members were present exept Ralph Westlund, Larry Graf, and Wallace Kurth. Minutes of the previous meeting were approved on motion by H. Zeleny, seconded by G. Danserau, and carried. A motion by Eldred Miller, seconded by K. Duehn and carried, approved the bills as presented, a copy of which is attached to the minutes on file and made a part there( The administrator was authorized to purchase a $14041.99 treasury bill to mature 6 -26 -?9, for payment toward the bonded indebtedness due on that date. The administrator reported that Emma Lake had advised that she would like to place a directional marker for Burns Manor on the Frederickson Well property. This will be considered after written approval is received from the Frederickson Well C4 E. Miller moved, K. Duehn seconded, that Burns Manor absorb the expense of sending a representative to the Minnesota Safety Council Classes at Hayti,($25A0) twenty five dollars. Motion carried. A motion by H. Z61eny, seconded by K. Duehn and carried, approved that all employee: that desire,to be given flu vaccine injections without charge. The administrator reported on the following subjects 1. Civil Rights Act of 1964. There are no infractions. 2. Staffing is still a problem. (unemployment rate in this area is 2.7%) 3. In event of bomb threat we are prepared for emergency evacuation. 4. There is water on the floor of the garage, which could cause bottom plate of sidewalls to decompose. The water does not run away from, but into the buildiA E. Miller will check the matter and advise on correction. 5. Requirements of Life Safety Code Inspection on August 11, 1978, have been met. 60Quality Assurance and Review Team will be at Burns Manor within the next two to four weeks. 7-1 ria 2 - Minutes Sept. 1978 7• Burns Manor will consider Nov. 11, 1978,(the State's holiday) as Veteran's Day, a paid holiday, instead of October 23, 1978. (League of Municipalities) 8. Welfare Rate. 9. Letter from "Families that Know". Welfare patients resource money (Social Security Check is a resource) is to be applied to the payment at Burns Manor. Department of Welfare pays the reainder of the cost. K. Duehn moved, E. Miller seconded, that the cubicle curtains be replaced, at an approximate cost of $$0.00 each. Motion carried. There being no further business, on motion by E. Miller, seconded by K. Duehn and carried, meeting adjourned to reconvene Oct. 18, 1978• Respectfully submitted, Mavis J. Geier, Secretary ATTESTs PARK AND RECREATION BOARD MINUTES OCTOBER 4, 1978 The Park and Recreation Board met at 7:00 P.M. in City Hall on October 4, 1978 _ with Chairman Eugene Daggett presiding. Members present were Larry Morrissette, Ward Haugen, Kathy McGraw and Don Falconer. Also present were Bruce Peterson, Council Representative, Dick Lennes Director of Community Education, Steve Jensen from the Recreation Department, Jody Stoeffels of the Leader and Grace Sanstead, Secretary. The minutes of the September meeting were read and approved on motion by Bruce Peterson, seconded by Don Falconer and carried unanimously. Fred Roberts gave his report stating 300 green ash will be planted in the nursery about October 15th. Landscaping has started near the School Road Bridge, trees will be planted and grass will be seeded in the spring. He reported the park buildings will be closed around the 15th of October. Agro -lime will be placed on the ball diamonds. $500 was given by the 3M Company to be spent on Tartan Park or wherever it is needed most. Steve Jensen reported the third and fourth grade flag football will conclude its schedule on Saturday, October 30, 1978. Adult flag football will have its last game on October 22nd and there were 85 par- ticipants in the league. Because there has been physical fighting amongst the members a motion was made by Bruce Peterson, seconded by Ward Haugen, to ban all participants in physical fights from playing for the rest of the season. The motion was unanimously accepted by the Board. Mr. Morrissette made a motion to approve the reports from Fred Roberts and Steve Jensen, seconded by Ward Haugen and carried unanimously. Kathy McGraw asked Steve if he could get older referees for football since they seemed so young. Steve replied these referees were the only ones he could get. She also asked Mr. Roberts if he could estimate the cost of installing bleachers and extending the fence on the west side of the tennis courts so people could watch the matches at the high school. Fred agreed to look into it and Steve stated he had just received a catalog on equipment. Kathy McGraw also asked Fred about a sealer to be put on the courts so they would not become run down. Mr. Lennes was thanked for taking Mr. Daggett's place as Master of Ceremonies at the Les Kouba dedication. Mr. Haugen asked Mr. Plotz about the Old Armory, and Gary assured him it would not be razed until a replacement facility could be assured for the many activities which are held at the Old Armory. Fred Roberts and Marlow Priebe reported the land offered at the cemetery by M.r Jorgenson was rejected. It was decided upon Fred's suggestion that the $500 given by Minnesota Mining Co. would be used for additional benches an_d_proper water facilities,_which is now being provided by a hose. It was agreed that a thank you letter should be sent to Minnesota Mining.Co: for the money.— kathy Gra made a motion, seconded by Don Falconer, to put the money toward the purchase of bleachers and proper water facilities. The motion was unanimously accepted. Park and Recreation Board Minutes October 4, 1978 -2- After calls to Mary Barrick Schmaltz, Jeff Hoeft and Jeff McKay who found they could not accept for various reasons, Bruce Ericson accepted the position of Recreation Director. He will be here on friday, October 6th and will be available in two weeks to begin working. Steve Jensen said he would like to see some new programs installed in Hutchinson this winter, for example, skiing, sliding, winter cookouts, backgammon, cribbage, card games, checker tournaments, etc. The bathhouse at the dam was brought up but no recommendations were made. HAVTI asked permission to have another rocking chair marathon, which was received favorably by the Board to be held on Monday, October 16, 1978. Mr. Haugen made a motion to adjourn, seconded by Bruce Peterson, at 8:00 P.M. The motion carried unanimously. The next meeting will be held on November 1, 1978. Respectfully submitted, Grace Sanstead, Secretary 7-C... 0 SENIOR ACTIVITIES ADVISORY BOARD Minutes - October The Senior Activities Advisory Board met Tuesday Oct. 3, 1978. 9:30 a.m. at the Old Armory; vice chairperson Emma Lake presiding. Members present: Members Absent Emma Lake Dick Lennes Norine Reisberg Erwin Haag Donald Falconer Ruth Engel (excused) Thomas Stibal (excused) Also present were Ralph Bergstrom, Chairperson of the Community Services Board for the Elderly, and Joan Gehlen, their activities coordinator, and Erna McKenzie. A letter from Erwin Haag indicating that he wished to be released from the position of a member of the Advisory Board was read. On motion made and-seeonded, Mr. Haag's letter was transmitted to Mayor D. J. Black for his disposition] motion carried. Erna McKenzie was introduced as the Senior Citizens Club's member recommended to re- place Mr. Haag. On motion made, seconded and carried, Erna McKenzie's name was recommended to Mayor Black and the City Council for confirmation and further, asked that they consider Joan Phillips, site director of the Nutrition Center to be a member of the Advisory Board. The matter of the sign for the armory was again presented and revealed that it still was at the Community Education Center, awaiting the first coat of paint, which must completed_ before any lettering can be done. A motion made, seconded and carried that J. Gehlen apply for a Bulk Mailing Permit for one year, using grant money; and 2. She was authorized and directed to get all outstanding keys for the kitchen cupboard, refrigerator, and for other storage spaces containing items of City property; and 3. to put the McLeod County Senior Picnic on the agenda for July of 1979, as it is Hutchinson's turn to entertain the County Seniors. Previously it has been held at the Gopher Campfire Grounds at Byron Lake. The matter of obtaining corn from the Green Giant Company at no cost, seems to have become a controversial matter. It was indicated as a matter of policy that there should be some guide lines, so that only for events scheduled through the Senior Activities Advisory Committee for all Senior Citizens, uder the direction of the coordinator Page 2 RHAA should make the request. Getting estimates for carpeting for the coordinator's office in the armory was suggested. It seemed questionable whether the Community Services Board would approve such an expenditure for what is very probably a"very temporary" location, and in view of the fact that there could be paint spills etc. from activities of participating seniors. The matter of guidelines for transportation was presented, as there seemed to be considerable confusion, there being others involved, such as the Hutchin Mobile, volunteer drivers, and the various churches picking up pas.,., sengers on Saturday and Sunday. Rides for Saturday and Sunday were not mentioned= no action was taken. There being no further business,, meeting adjourned to reconvene at the call of the chairman, inasmuch as the next scheduled meeting is also election day, Nov. 7, 1978• Respectfully submitted, Norine Reisberg, Secretary, pro tem „4 ATTEST s MINUTES AIRPORT COMMISSION WEDNESDAY, OCTOBER 11, 1978 Members Present: Doug Hedin, Doug McGraw, and John Miller Staff Present: Gary Plotz, Administrative Assistant The meeting. was called to order by Chairman McGraw at 7:35 P.M. The resignation of Airport Manager Dean Nelson was received, effective November 10, 1978. The consensus of the members was to have staff immediately advertise for the position in the Minneapolis Star, Hutchinson Leader and the Minnesota Flyer. The availability of aircraft fuel will be a major problem after the termination date of the contract with New Ulm Flight Service. The Commission requested staff to look into and, if possible, have a "key" or "credit card" system at the pump. If this is possible, there would not be an initial need for a full -pump attendant and will be helpful on weekends to the flyers. The status of the non -directional beacon was discussed. The State Department of Transportation, Division of Aeronautics, has selected the site and it will take ap- proximately one year to complete the required paperwork. The Commission agreed to have Doug Hedin, Project Coordinator, to take the necessary steps to have the re- quired primary power be installed to the site this fall. It was pointed out that this is the ideal time of the year to accomplish the trenching and laying of cable. Another item of business was to request Marlow Priebe and Fred Roberts to oil the road to the airport building, as dust is a problem, especially in the area of the open hangar. The meeting was adjourned at 9:20 P.M. 7-.&. MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, September 19, 1978 1. CALL TO ORDER The regular meeting of the Hutchinson Planning Commission was called to order at 7:30 P.M. by Chairman Tracy with the following members being in being in attendance: Paul Christen, Bill Backen, Don Erickson, Bob Otte, Dan Huntwork and Elsa Young in addition to Chairman Clint Tracy. Absent: None. Also present were Administrative Assistant Plotz, City Engineer/ Director of Public Works Priebe, Building Official Willard and Clarence Simonowicz from CRS and Associates and Wes Hendrickson from T.K.D.A. 2. MINUTES The minutes of the previous meetings dated August 15, 1978 and the special meeting dated September 5, 1978 were approved on motion by Don Erickson, seconded by Paul Christen and carried unanimously. 3. PUBLIC HEARING a) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY MADELINE SCHULTZ The hearing was opened at 7:31 P.M. by Chairman Tracy. Gary Plotz, Admin- istrative Assistant, reviewed the request pointing out that the total improvements exceed 10% of the assessed value of the property which would be the purpose of the conditional use permit. Also the property involved, located at 119 Hassan Street North, is non -conforming because it is located in a C-3, Central Commercial District, Zone. There being no one else present wishing to be heard, the hearing was closed at 7:35 P.M. on motion by Don Erickson, seconded by Dan Huntwork, and carried unanimously. After discussion, on motion by Dan Huntwork and seconded by Bob Otte the request for conditional use permit was recommended for approval. The motion carried unanimously. b) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY GOEBEL FIXTURE Chairman Tracy opened the hearing 7:36 P.M. Dick McClure of Miller, Miller, and Mac, Inc. representing Goebel Fixture, explained they are asking for a fifteen foot variance from 25 foot side yard setback on the north side as required. Mr. McClure presented the propsed layout containing the plans for the warehouse addition. Several people from the audience also came forward to inspect the plans and ask questions. Marlow Priebe pointed out the appropriate screening will be necessary and ;. i Planning Commission Minutes -2- September 19, 1978 all other building requirements must be met. Discussion followed with regard to why a variance is applicable in this case rather than a conditional use permit. There being no one else present wishing to be heard, the hearing was closed at 8:04 P.M. on motion by Don Erickson and seconded by Bob Otte and carried unanimously. After lengthy discussion, Elsa Young made the motion to recommend approval of the variance as submitted. Dan Huntwork seconded the motion and it carried unanimously. C) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT FOR TEX-GAS CORPORATION At 8:05 P.M. Chairman Tracy opened the hearing and Gary Plotz reviewed the request. Mr. Plotz stated because the Tex -Gas Corp. at Huron and 4th Ave. NE is located in an I/C-1 District all repairs and/or improvements require a conditional use permit. Therefore, their request to construct an office build- ing measuring 25' x 60' x 10' requires a conditional use permit. Mr. Dei Crotteau was present to explain the addition and answer any questions. There being no one else wishing to be heard, the public hearing was closed at 8:11 P.M. on motion by Paul Cristen, seconded by Don Erickson and carried unanimously. After discussion, Don Erickson made the motion to recommend approval. Bob Otte seconded the motion and it carried unanimously. d) CONSIDERATION OF REQUEST FOR REZONING STONEY POINT THIRD ADDITION FROM R-1 TO R-2 OR PLANNED UNIT DEVELOPMENT At 8:12 P.M. Chairman Tracy opened the public hearing. Chuck Wilson stated they were planning to construct duplexes on the lots in Stoney Point Third Addition and felt it would be better to have Planned Unit Development since that would allow for zero lot lines should they desire at a later date to sell the duplexes separately. Mr. Wilson mentioned the developer has no plans to present at this time. City Engineer/Director of Public Works Priebe explained the streets have been laid out and sewer and water services put in. The area is developed to the point of putting structures on it. Sam Scholl, representing Franklin Street Baptist Church expressed concern for children in the area and would like to see a fence put up. He also asked if the lots would be limited to one and two family complexes or could there be some with more. Chairman Tracy stated it would be restricted to one or two family dwellings. . r There being no one else wishing to be heard, Don Erickson made the motion at V Planning Commission Minutes September 19, 1978 1x:20 P.M. to (.lose the hearing. unanimously. -3- Bob Otte seconded the motion and carried After further discussion, Paul Christen made the motion to recommend approval for a Planned Unit Development with the preliminary plan to include a maximum of two units per lot. Dan Huntwork seconded the motion and it carried unanimously. e) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY BETHLEHEM UNITED METHODIST CHURCH Chairman Tracy opened the public hearing for conditional use permit at 8:35 P.M. Donna Cooper, representing the Learning Hutch, was present to explain the time schedule, some of the activities for the children enrolled, and the age of those involved in the nursery school. This operation will take place in the Bethlehem United Methodist Church located at 665 Miller Ave. which is zoned R-2, therefore, a conditional use permit is required before classes can begin. Ms. Cooper pointed out they have only a one year lease with the church. There being no one else wishing to be heard, the hearing was closed on motion by Don Erickson at 8:38 P.M. Dan Huntwork seconded the motion and it carried unanimously. After discussion, Elsa Young made the motion to recommend approval to City Council. Paul Christen seconded the motion and it carried unanimously. f) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY DR. W.W. WHITE The hearing was opened by Chairman Tracy at 8:40 P.M. Drs. White and Flinn submitted a plan displaying the proposed addition to their existing office building located at 107 -1st Ave. SW. The variance was necessary because they were asking for a reduction in the required off-street parking from six to two spaces. The Doctors felt parking would not be a problem because of the public lot across the street. There being no one else present wishing to be heard, the hearing was closed at 8:43 P.M. on motion by Don Erickson, seconded by Paul Christen and carried unanimously. After discussion, Don Erickson made the motion to recommend approval to the City Council for the requested variance. Elsa Young seconded the motion and it carried unanimously. 4. NEW BUSINESS a) DISCUSSION ON DOWNTOWN DEVELOPMENT DISTRICTS Clarence Simonowicz stated he had presented the information on the areas for the two development districts at the special meeting on September 5, 1978 Planning Commission Minutes, September 19, 1978 10 and now the Planning Commission should submit their, recommendation with regard to these districts to the City Council, He also pointed out the notice for the public hearing to be held on October 10, 1978 was placed in the Hutchinson Leader as well as a map showing the exact oundaries of Districts l and 2. Dan Huntwork asked questions about the walkways proposed for the downtown area with regard to the maintenance and assssments. After further discussion, Paul Christen made the motion that the Planning Commission recommend approval to the City Council regarding the Downtown Development Districts No. 1 and 2, Elsa Young seconded the motion and it carried unanimously. b) CONSIDERATIOPN OF REQUEST FOR PRELIMINARY PLAT SUBMITTED BY KIM AND KATHY PIEHL (511 Linden Ave) Larry Wendorff from Frank Fay Realty, is assisting Kim and Kathy Piehl who would like to subdivide their lot. This lot is quire large and poses a hardship for them in taking care of it. A sketch plan of the lot has been submitted showing the proposed subdividing line. After discussion, Don Erickson made the motion to set the public hearing for October 17, 1978. Bob Otte seconded the motion and it carried unanimously. c) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT OR VARIANCE FOR MODERN BUILDING SYSTEMS Art Hagen was present asking for a ten foot sideyard setback variance on the west lot line from the required 25 feet setback to construct a building between the Big Bear Store and Miller, Miller and Mac, Inc. He displayed the layout of the building which would contain a iaundromat, Tom Thumb Superette and office space. Mr. Hagen explained time was a problem with regard to construc- tion and asked for an earlier hearing date. After further discussion, Bill Backen made the motion to set the public hearing for a variance for noon on Tuesday, October 3, 1978. Bob Otte seconded the motion and it carried unanimously. d) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT FOR REMODELING OF THE FORMER MEDICAL CLINIC (126 Franklin Street North) SUBMITTED BY JON WELCH Mr. Welch from Rochester, MN was present to explain the request and pointed out that they intended to remodel the interior of the building to accomodate several professional offices such as dentists, insurances, etc. Except for some cosmetic work, such as trim painting, brick repair and the like, no alterations of the exterior would be made. Because this property is located in the flood fringe area, any remodeling and/repair work to the structure would require a conditional use permit. s After discussion, Dnr Erickson made the motion to set the public hearing for Planning Commission Minute; September 19, 1978 October 17, 1978, seconded h,y Elsa Young and carried unanimously e) DISCUSSION ON HOME OCCUPATION - BRYENT BAYSINGER Item was cancelled from agenda. f) CONSIDERATION OF COMPREHENSIVE PLAN REPORT FOR HUTCHINSON -5- Wes Hendrickson, of T.K.D.A., explained the study is essentially completed, however, if there are any chang;,.s or amendments they should be brought up now before approving the final document. Dan Huntwork expressed concern with regard to the area on the west side of Otter Lake in that it should be included in the Comprehensive Plan for Hutchinson, he felt. Wes Hendrickson stated they are trying to contain the City development within a certain areiof concentration, The City should not encourage scattered develoiwir:,it have it sprawled out along all the highways. City Engineer/Director of Public Works Priebe felt it did not look feasible costwise for the City to expand to the West because of the expense to supply utilities there. Wes Hendrickson stated hle develop the proper language for the Comprehensive Plan Map for this area stating 'co the effect that urban development should not occur until such t 1pit� as pto..1 i c utilities are available. The amended pages would be sent before approving the final draft. After further discussion. Dan Huntwork made the motion to set the public hearing on the Comprehensive, Plan for Tuesday, at: 8.00 P.M., October 17, 1978. Bob Otte seconded, tho moo on and it carried onanimously. 5. ADJOURNMENT There being no further business to come before the Planning Commission at this time the meeting was adj,,-tji bed at 10:05 P.M. MINUTES SPECIAL PLANNING COMMISSION MEETING October 3, 1978 1. CALL TO ORDER The special Planning Commission meeting was called to order by Chairman Tracy at 12:00 (noon) with the following members being present Elsa Young, Bob Otte, and Paul Christen in addition to Chairman Clint Tracy. Members absent were Don Erickson, Bill Backen and Dan Huntwork. Also present at the meeting were Administrative Assistant Plotz and City Engineer/ Director of Public Works Priebe. 2. PUBLIC HEARING a) CONSIDERATION OF REQUEST FOR VARIANCE FOR MODERN BUILDING SYSTEMS Chairman Tracy opened the hearing at 12:00 (noon) and read the public notice as published in the Hutchinson Leader on September 22, 1978. Art Hagen, representing Modern Building Systems, reviewed their plans for the construction of a laundromat, Tom Thumb Superette and office space. He pointed out that in order to meet the requirements for parking, they would need a ten foot sideyard variance to allow the building to be built fifteen feet from the side rather than twenty-five as required. A representative from the Big Bear Stores was present and stated their only objection is that this proposed structure would further hide their building. It was the feeling of the Commission members present that this new develop- ment should not hamper the business of the Big Bear Store. There being no one else present wishing to be heard, the hearing was closed at 12:10 P.M. on motion by Paul Christen and seconded by Bob Otte. The motion carried unanimously. After further discussion, Bob Otte made the motion to recommend approval of the request for variance to the City Council. Elsa Young seconded the motion and it carried unanimously. 3. NEW BUSINESS a) CONSIDERATION OF REQUEST FOR PRELIMINARY PLAT FOR ROLLING OAKS FOURTH ADDITION City Engineer Priebe explained that Mr. John Miller wished to replat the twenty-two (22) lots described as Lots 12-19, Block 1, Rolling Oaks Third Addition and all of Block 2, Rolling Oaks Third Addition (all North of Hwy W. After further discussion, Paul Christen made the motion to set the public hearing for October 17, 1978. Elsa Young seconded the motion and it carried unanimously. b) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY KENNETH McLAIN 7— 4.1 Planning Commission Minutes, October 3, 1978 -2- Gary Plotz explained the request stating Mr. McLain was askin for a fifteen (15) foot sideyard variance from the required twenty-five (25� feet to allow for the construction of a storage building. The area is presently zoned C-4, Fringe Commercial District. Mr. and Mrs. Kenneth McLain were present to answer any questions. After further discussion, Paul Christen made the motion to set the public hearing for October 17, 1978, seconded by Bob Otte and carried unanimously. 4. ADJOURNMENT There being no further business to come before the Commission at this time, tIve meeting was adjourned at 12:20 P.M. MINUILS DOWNTOWN DEVELOPMENT COMMITTEE October 10', 1978 The meeting was called to order at 12:03 P.M. by Chairman Skip Quade with the following members being present: Jay Alrick, Steve Richards, Bob Stearns, Dennis Hukriede, Lloyd Torgrimson, Don Abbott, Tom O'Connell, Marlin Torgerson, in addition to Chairman Quade. Also present were Mayor Black, Administrative Assistant Plotz, Consultant Clarence Simonowicz and Jean Lerberg. Chairman Quade made reference to the public nearing being held tonight during the City Council meeting, at which tune boundaries of the Downtown Development Districts No. 1 & 2 will be established. Mayor Black reported on a meeting held this morning at 10:00 A.M. between himself, Skip Quade, Tom Savage, Gary Plotz, and Irvin Burich. They discussed the problems with the bank pian, and it was his feeling that a reconciliation can be accomplished and an agreement reached. Mr. Burich will be talking to his architectural people, and Clarence Simonowicz will put together some sketches and diagrams on bank options for the present site. Another meeting will be held to discuss the situation further, and it is anticipated that an agreement will be reached at that time. Possibly within the next 30 days an agreement will be reached which will be acceptable to the City Council, the Downtown Development Committee, and the bank. Clarence Simonowicz reported on a conversation held yesterday with Mr. Albert regarding the Holiday Inn. All the formal paperwork is being completed so a decision should be reached shortly. There has been some problem with the wording of the franchise. Mr. Simonowicz also commented on the parking bonds. The purpose of the bond issue is to refinance the parking revenue, he had been told this was not possible. Mr. Simonowicz made reference to a resolution creating development district boundaries which will be adopted at the City Council meeting in conjunction with the public hearing. Mayor Black reported that two weeks ago he and Gary Plotz met with the County Commissioners, as well as the Board of Education, regarding the tax increment financing. Neither Board had any objection, and they were requested to adopt a resolution starting either approval or disapproval. It was reported that Mr. Albert will request the City to acquire the Holiday Inn site and then sell the land to the A & P Group for development. Mr. Plotz reported the City Council approved the revision on the highrise site appraisals and all of the property owners involved have signed the purchase agreements. HUD met with Mr. Albert and Mr. Smiley regarding allocations, which should take place in November. Mr. Simonowicz commented on the cold storage building. It will be necessary to issue industrial revenue bonds to help with the relocation expense of the building. It is also Mr. Daggett's intention to expand the building operation, with a possible option in the Industrial Park. There being no further business to come before the Committee at this time the meeting was adjourned at 12:30 P.M. .'AIRPORT 'ZONING BOARD THURSDAY, OCT0BL;R 19, 1978 Members Part ici liar ing: Chairperson Kay Peterson, I)oug H(d in, John Puller, Melvin Sprengeler, and David Huser Staff Present: Gary U. Plotz, Administrative Assistant The meeting was ..alled ro order by ChaLrporsou Kay Peterson at 7:00 P.M. The purpose of the meeting was to set a plate and time for a public hearing on the Airport 'Zoning Ordinance. A motion was made by Doug lledin and seconded by Melvin Sprengeler to set the public hearing .late on the ordinance for November 20, 1978 at 8:00 P.M. at City Hall, Coun- cil chambers. There was also discussion regarding holding; a preliminary meeting with property owners in the "A" and "B" Flight "Zones prior to the hearing date. A preliminary meeting is not a legal requirement, however, the Board felt that it was good "public relations" to do so. The consensus was to hold such a meeting; at the Prairie House on Thursday, November 16, 1978 at 8:00 P.M. The meeting was adjourned at. 7:30 P.M. .' �141'A 4 DATE: October 16, 1978 POLICE DEPARTMENT MEMORANDUM TO: Mayor & City Council FROM: Dean M. O' Borsky, Chief of Police SUBJECT: Purchase of police vehicles Several weeks ago I received permission from the Council to contact local -car dealers in an effort to try to obtain two new police vehicles at a price which would be better than could be obtained through the bid process. As you know, we are allowed to purchase items less than $10,000 without going through the bid process under new state law. I provided all the car dealers in the community with a set of specifications for police vehicles and received interest from three dealers. The other car dealers were not interested in quoting a price or were not able to meet our specifications. As we entered into price negotiations it was my intention to stay away from the large passenger vehicle and stay with the medium sized or compact police vehicle. However, we did disregard any vehicles with a wheel base of less than 107 inches because of the safety factor involved with a vehicle that small. Because of this we requested different prices from Ford, Chevrolet and Plymouth. During the past couple of weeks we carefully reviewed the vehicles of all three companies and are satisfied that we will receive the best possible vehicle for our money. The following is a list of the prices as were given to us by various companies. FORD LTD :_ $6141 CHEVROLET Impala $6100 malubu $5950 PLYMOUTH Volare $5775 Based on the above, I therefore make the following recommendation: ?- a • (1) That we purchase two 1979 model Plymouth Volares from Trails End, Inc., of Hutchinson at a price of $5775 each. It is my feeling that we are receiving the kind of vehicle that we feel meets our needs at the lowest possible price and also can be assured of good maintenance on the vehicles. Trails End has been doing all the maintenance on all our vehicles over the past year and we are pleased with their performance. As you ]mow, the two Chevrolet Novas that we intend to trade on these vehicles have well over 110,000 miles each on them and because of the fact that it will take 60 to 90 days for delivery after the new vehicles are ordered I would urge you to expedite approval of this request at the earliest possible date. Thank you. Dean M. 01Borsky Chief of Police DMO/jma M E M O R A N D U M DATE: _ October 16, 1978 _ _ _ TO: Mayor and City Council_______________ FROM: Gary D. Plotz, Administrative Assistant _ _ _ _ _ _ _ _ _ _ _ _ SUBJECT: Appointment to—Permanent—Status ^ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Penny Johnson, Recreation Secretary and Head Transit Dispatcher, has completed six months of employment with the City. It is recommended that she be appointed to permanent status (Grade II, Step I). /mS MINNEf -A DEPARTMENT OF TRANF -)RTAT�ON TENTH & PACIFIC, BOX 756 J, i' WILLMAR, MINNESOTA 56201 (( J October 12, 1978 Mr. Cal Rice City Clerk Hutchinson, MN 55350 Dear Air. Rice: PHONE: (612) 235-4554 As a result of Mr. Priebe's request to install "No Parking" signs along the south side of T.H. 7 and 22 at Hardee's Restaurant, I have looked at the situation and agree to install the required signs. While looking at this area, I observed that there are several other entrances between Hardees and the junction with Trunk Highways 7, 15 and 22 that might have visibility problems due to parked cars. Therefore, I request that the City Council discuss the possibility of restricting parking all the way from Hardees to the junction. The Department of Transportation will take care of the signing required for whatever the City Council decides it wants. Thank you for your consideration in this matter. sincerel , . C, G. C. Grahn District Traffic Engineer cc: Marlow Priebe, City Engineer J October 12, 1978 Mr. Cal Rice City Clerk Hutchinson, MN 55350 Dear Air. Rice: PHONE: (612) 235-4554 As a result of Mr. Priebe's request to install "No Parking" signs along the south side of T.H. 7 and 22 at Hardee's Restaurant, I have looked at the situation and agree to install the required signs. While looking at this area, I observed that there are several other entrances between Hardees and the junction with Trunk Highways 7, 15 and 22 that might have visibility problems due to parked cars. Therefore, I request that the City Council discuss the possibility of restricting parking all the way from Hardees to the junction. The Department of Transportation will take care of the signing required for whatever the City Council decides it wants. Thank you for your consideration in this matter. sincerel , . C, G. C. Grahn District Traffic Engineer cc: Marlow Priebe, City Engineer M E M O R A N D U M DATE: October 20, 1978 TO: —Mayor and City Council ___—__^________,_„__—_ FROM:_ Cal Rice, Assistant City En--------------------------------ineer SUBJECT; Restricted Parking on Highway—7 In response to Mr. G. C. Grahn's letter of October 12, 1978, I have looked at the site suggested for restricted parking on T.H. 7 West. The restric- tion of parking from the Hardees site to Dale's Auto would take away only six parking spaces. There is undoubtedly a visibility problem caused by parked vehicles at the other four driveways. It is, therefore, my recommendation that the "No Parking" signs be installed as per Mr. Grahn's proposal. /ms CHARTER FLIGHTS - FLIvrIT INSTRUCTIONS - AIRCRAFT MAIN..FSIANCE - PLANE RENTAL NEW -ULM FLIGHT SERVICE INC. AIRPORT Qe ROGER R. KRAUSE, Manager New Ulm, Minnesota 56073 Phone 334-8127 Area Code 507 October 10, 1978 To Whom It May Concerns In accordance with the requirements stated in the agreement between the City of Hutchinson and Hutch Aviation, Division of New Ulm Flight Service, Inc., we are giving notice that 30,days after the date of this letter, New Ulm Flight Service will terminate airport activities on the Hutchinson Municipal Airport. RRK/kb Si cerely Rog R. K use, President New Ulm Flight Service, Inc. r TO: x(612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M L• M O R A N D U M DATE: October 24, 1978 Mayor andCouncil --------------- --- - - - - - - FROM: - Water Billing Clerk--------------------- SUBJECT: - Delinquent Water Accounts --------------------------------- 3-0540-0-00 ----------^------ 3-0540-0-00 Historical Society P.O. Box 98 *Jefferson St. S. $22.25 3-0560-0-00 Venture's, LTD P. O. Box 98 *205 Second Ave. S.E. $27.91 1/7-0905-3-00 Verna Lenz 550 Clinton Ave. Apt. B4 *312 Fourth Ave. S.W. $25.32 Proarnised to pay Nov. 3, 1978 12-0880-0-00 Eva Crawford Estate 564 Clark St. $16.71 s (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M L M O k A N D U M DATE: October 18, 1978 To: Hutchinson City Council__ FROM: Planning -Commission ______________________ SUBJECT: Conditional Use Permit to Remodel Former Medical Clinic (126 Franklin Street North submitted by Son WeT-Ch Pursuant to Section 6.07, C, 5. of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for conditional use permit. HISTORY On September 19, 1978 Jon Welch filed an application for a conditional use permit to allow internal remodeling as necessary for offices with no further additions to the building known as the former Medical Building located at 126 -North Franklin Street At the regular meeting of the Planning Commission on September 19, 1978, Mr. Welch was present to further explain their plans for the building. A public hearing was set for October 17, 1978 at which time the Planning Commission reviewed the request and Mr. Welch was present to answer any questions. There being no one else present wishing to be heard, the hearing was closed. FINDINGS OF FACT 1. The required application for a conditional use permit was filed and the fee paid. 2. Notice was published in the Hutchinson Leader on October 6, 1978 and the surrounding property owners were notified of the hearing date. 3. Because this building is located in the flood fringe district, a conditional use permit is required for any repairs and/or improvements that are made to the structure. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request be approved. Respectfully submitted, Clinton Tracy, Chairman Hutchinson City Council RESOLUTION NO, 6232 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07, C-5 OF THE 1975 ZONING ORDINANCE TO ALLOW INTERNAL REMODELING FOR OFFICES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Jon Welch has made application to the City Council for a Conditional Use Permit under Section 6.07, C-5 of the 1.975 Zoning Ordinance to allow for internal remodeling for offices with no further additions to the building known as the former Medical Building located at 126 North Franklin Street, having the following legal description: South half of Lot 2 and all of Lots 3 and 4, Block 41, North half of City Lot 1 and North half of City Lot 2., Block 41, North half of City Lot 5, Block 41, City of Hutchinson, County of McLeod, State of Minne- sota 2. The City Council has considered the recommendation of' the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic_ conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Com- prehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed useis in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above. Adopted by the City Council this 24th day of October, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk 0A FROM (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 ME. MORANDUM DATE: October 18, 1978 Hutchinson City_Council _ _ _ _ — _ _ — _Planning Commission _____________________ SUBJECT:_ Preliminary_ -Plat for Rolling Oaks Fourth Addition _ _ _ _ Pursuant to Section 3.20 of Subdivision Ordinance No. 466; the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for preliminary plat. HISTORY On October 2, 1978, John Miller filed an application for preliminary plat for the property described as Lots 12-19, Block 1,"Rolling Oaks Third Addition and all of Block 2, Rolling Oaks Third Addition to be known as Rolling.=Oaks Fourth Addition. At a special Planning Commission meeting on October 3, 19789 City Engineer Priebe explained Mr. Miller wished to replat the lots described,.thgrefore, a public hearing was set for October 17, 1978. At the public hearing no one was -present to speak for or against. Plat maps were distributed for reviewal.;' FINDINGS OF FACT 1. The required application for preliminary plat was *submritted-and the appropriate fee was paid. 2.- Notice was published in the Hutchinson Leader at least ten days prior to the hearing date and surrounding property owners were notified of the hearing. 3. It was noted by Commission members that some of the individual lots have two zones, both R-1 and R-2. Staff will need to make a recommendation -with regard to this. RECOMMENDATION t is the recommendation of the Planning request for preliminary plat.for Rolling Commission to recommend approval of the Oaks Fourth Addition. Respectfully submitted, Clinton Tracy, Chairman Hutchinson Planning Commission I.�A 1 � •• :::. � I • � j � � sf�...:,r 1 i i � 1 ` S Irounrc .. u :�.. .•I`/ t.• i Iti-t 1 SSSS t 1 � 13i2 >t 1 1 1 r 1 • �\/� t, ; w 2 i � • w ��•-,nsrs�'/ 1 uf7 i �' ....� 1 1 W'•1 1 �� R M �� 1; w �� 1 i i 1 It 1 1 t I ;� l 1 i •Y•. '� fJ o ti w S i � C o %� � _ t' .• �`: .ems f � -% • • _, aiii 1 • • : s 1 i / 'moi s.11"' ; � Fg ..•' � ,.- ' ♦... boy i .. r� 1 _ PRELIMINARY PLAT FOR ROLLING OAKS FOURTH ADDITION RESOLUTION NO. 6233 RESOLUTION GIVING APPROVAL OF PRELIMINARY PLAT FOR ROLLING OAKS FOURTH ADDITION WHEREAS, John Miller of Hutchinson, Minnesota, owner and subdivider of the land proposed to be platted as Rolling Oaks Fourth Addition has submitted its application for approval of the preliminary plat of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the . regulations and requirements of the Laws of the State of Minnesota and the ordinances of the City of Hutchinson and WHEREAS, said plat is situated upon the following described lands in McLeod County, Minnesota, to -wit: Lots 12-19, Block 1, Rolling Oaks Third Addition and all of Block 2, Rolling Oaks Third Addition BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. 1. That said plat of Rolling Oaks Fourth Addition is hereby approved and accepted btu the City as being in accord and conformity with all ordinances, City plans and regu- lations of the City of Hutchinson and the laws of the State of Minnesota. 2. That the City Clerk is hereby directed to file a certified copy of this reso- lution in the office of the County Recorder for their use as required by M.S.A. 462. 358 (3). BE IT FURTHER RESOLVED THAT such execution of the certificate upon said plat by the City Clerk, as required, shall be conclusive showing of proper compliance there- with by the subdivider and City officials charged with duties above described and shall entitle such plat_ to be placed on record fort-hwith without further formality. Adopted by the City Council this 24th day of October, 1978. AlTrS —. ll. F1otz _ify Clerk D. J. Black - Mayor A" 9,0— �c R (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 Mi E M O k A N D i1 M DATE: October 18, 1978 To: Hutchinson CityCouncil__ FROM: _Planning Commission______________________ SUBJECT: Variance Request submitted bre Kenneth McLain Pursuant to Section 6.05, B, 3. of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the -aforementioned request for variance. HISTORY On October 3, 1978 Mr. Kenneth D. McLain filed an application for variance to allow the construction of a storage building which would require a fifteen (15) foot sideyard variance from the 25 sideyard setback as required. At a special Planning Commission meeting on October 3, 1978, Mr. Plotz explained the request and Mr. and Mrs. McLain were also present to answer any questions. At the public hearing on October 17, 1978 Mr. McLain used the city map in the Council Chambers to show exactly where the building would be located at 524 Hwy #7 East. There was no one present wishing to speak for or against the request. FINDINGS OF FACT 1. The required application was submitted by the property owner. 2. Notice was provided to surrounding property owners and published in the Hutchinson Leader on October 6, 1978. 3. The area involved is presently zoned C-4, Fringe Commercial District. 4. Mr. McLain pointed out that the building is being placed where it 'is proposed because there would be easier access to it. RECOMMENDATION It is the recommendation of the Planning Commission that the requested variance be awarded. ' Respectfully submitted, Clinton Tracy, Chairman Hutchinson Planning Commission 9 �. •'i Atli ii; ,U"i I•i1J, (' i S'4 RESOLUTION GR1N17IA;:; tARfAiiCE I'RONI SECTION 6.05, B-3 OF THE ZONINC OKDI NANCY NO. 464 t'O t;t r, l;;`Ik1JCT A 1,`i 0RA(;E BiJ ', I,D1N(; REQ)TJIkT;,k'; A I`; -FOOT 1'Jl i%(i 'p•NiAN(f BE IT RESOLVLO BY `111E CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mr. Kenneth D. McLain of Hutch inson, Hiune ,ota has applied for a variance from Section 6.05, B-3 of t1ke Zoning Or-dir►ancE� Nb. 464 to construct a storage build- ing which would require a 15 -foot sideyard varian(_lt I -rum the 25 -foot sideyard set- back requirement located at 524 Highway 7 Fast. 2. The Planning Commission has reviewed t-fiv application for a variance and has recommended to the Cit,, Council that the application be ;ranted. 3. The Council has considered tt►e effect- of the proposed variance upon the health, safety, and welfare of the community, existinf, and anticipated traffic conditions; light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adjacent property, unreasonably in- crease the congestion in the public streets, increase the danger of fire, endanger the public safety, unreasonably diminish or impair health, safety, comfort, morals, or in aay other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are pecu- liar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and enjoy- ment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. CONCLUSION The application for variance for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 24th day of October, 1978. D. J. Black, Mayor ATTEST: Gary D. Plotz, City Clerk �-- , (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO October 5, 1978 TO: City Council FROM: City Engineer SUBJECT:. Proposed 1979 Projects For your information, the cost for each segment of each project is as follows: PROJECT 79-01 - SANITARY SEWER AND WATERMAIN Extension to Clifton Heights-----------------$ 80,000.00 Roberts Road - South of Sibley Drive--------- 25,000.00 Rolling Oaks Lane---------------------------- 25,000.00 Michael Court-------------------------------- 16,000.00 Seventh Avenue N.W.-------------------------- 51,000.00 Sherwood Circle------------------------------ 23,000.00 Lakeview Lane-------------------------------- 14,000.00 PROJECT 79-01 TOTAL ---------------- $234,000.00 PROJECT 79-02 - STORM SEWER Extension to Clifton Heights-----------------$ 45,000.00 Roberts Road - South of Sibley Drive--------- 13,000.00 Rolling Oaks Lane---------------------------- 13,000.00 Seventh Avenue N.W.-------------------------- 13,000.00 Sherwood Circle------------------------------ 13,000.00 Echo Drive Area------------------------------ 21,000.00 PROJECT 79-02 TOTAL ----------------$118,000.00 PROJECT 79-03 - CURB AND GUTTER Hassan St. - 3rd Ave. S.E. to 6th Aver S.E.--$ 36,000.00 High St. - 4th Ave. N.E. to T.H. 7 East------ 20,000.00 Hilltop Lane - Hilltop Addition-------------- 12,000.00 Connecticut St. - S Line Hilltop Add to Campbell Lane-------------- 31,000.00 Campbell Lane - Connecticut St. to Shady Ridge Road------------------- 6,000.00 Shady Ridge Road - S Line Hilltop Add. to Shady Ridge Addition------ 50,000.00 PROJECT 79-03 TOTAL ---------------- $155,000.00 MEMO - City Council 1979 Projects Page 2 PROJECT 79-04 - BITUMINOUS SURFACING Rose Lane ------------------------------------ $ 20,000.00 Michigan St. - Arch St. to 600' North-------- 37,000.00 Seventh Ave. S.E. - Main St. to Hassan St.--- 25,000.00 Sixth Ave. S.E. - Main St. to Jefferson St.-- 40,000.00 Lakeview Lane - McDonald Dr. to Roberts Rd.-- 30,000.00 Third Ave. S.E. - Hassan St. to Adams St.---- 38,000.00 Roberts Road - West of Lakeview Lane--------- 39,000.00 Hassan St. - Sixth Ave. S.E. to Oakland Ave.- 40,000.00 Arch St. - Second Ave. S.E. to Michigan St.-- 39,000.00 PROJECT 79-04 TOTAL ---------------- $308,000.00 PROJECT 79-05 - GRADE AND GRAVEL Seventh Ave. N.W. - Shady Ridge Road to School Road--------------$ 16,000.00 School Road - T.H. 7 to Seventh Ave. N.W.---- 26,000.00 PROJECT 79-05 TOTAL ---------------- $ 42,000.00 PROJECT 79-06 - CURB AND GUTTER AND BITUMINOUS SURFACING East Highland Park Drive --------------------- $ 52,000.00 Highland Park Service Drive------------------ 27,150.00 Oakland Ave. Service Drive Widening---------- 39,000.00 PROJECT 79-06 TOTAL ---------------- $119,000.00 TOTAL COST FOR ALL PROJECTS ------------------ $976,000.00 The improvements are for various purposes: Improvements in New Subdivisions -------------$384,000.00 Improvements Due to Recent Annexation-------- 125,000.00 Improvements in Older Built Up Area of City-- 199,000.00 Improvements in Newer Built Up Area of City-- 50,000.00 Improvements Due to Build Up of Area--------- 21,000.00 Improvements in Maintenance Problem Areas---- 78,000.00 Improvements in Older Annexed Areas---------- 119,000.00 TOTAL ------------------------------ $976,000.00 Inasmuchas the improvements for the new subdivisions and newly annexed areas have already been committed to by the City, and the other improvements are being initiated by the City due to lack of petitions, as we have done in past years, I would recommend all be included in a hearing. Subject to the hearing, the final decision on which projects to proceed with, can be made at that time. Sincerely, CITY OF HUTCHINSON WRAP!!-, Marlow V. Priebe City Engineer pv (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 ENGINEER'S REPORT DATE: October 2, 1978 TO: Mayor and City Council FROM: City Engineer SUBJECT: Sanitary Sewer & Watermain Improvement Project Gentlemen:. I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on December 12, 1978. PROJECT 79-01 - Install Sanitary Sewer and Watermain as follows: An extension to Clifton Heights Roberts Road South of Sibley Drive Rolling Oaks Lane Michael Court Seventh Avenue N.W. from Shady Ridge Road to School Road School Road from North Line of Rolling Oaks Third Addition to Seventh Avenue N.W. Sherwood Circle Lakeview Lane from School Road to Roberts Road Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest Assessable Cost City Cost $ 180,000.00 18,000.00 18,000.00 -0- 18,000.00 TOTAL $ 234,000.00 $ 180,000.00 54,000.00 TOTAL $ 234,000.00 Respectfully submitted, CITY OF HUTCHINSON Marlow V. Priebep"' City Engineer RESOLUTION NO. 6225 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON PROJECT 79-01 WHEREAS, pursuant to resolution number 6216, adopted by the Council on October 10th, 1978, a report has been prepared by Marlow V. Priebe with reference to the improvement of: An extension to Clifton Heights Roberts Road South of Sibley Drive Rolling Oaks Lane Michael Court Seventh Avenue N.W. from Shady Ridge Road to School Road School Road from North Line of Rolling Oaks Third Addition to Seventh Avenue N.W. Sherwood Circle Lakeview Lane from School Road to Roberts Road by the installation of sanitary sewer and watermain; and this report was received by the Council on October 24, 1978, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $234,000.00. 2. A public hearing shall be held on such proposed improvement on the 12th day of December, 1978, in the Council Chambers of the City Hall at 8:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Council this day of , 1978. Mayor, D. J. Black Clerk, Gary D. Plotz f (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 ENGINEER'S REPORT DATE: October 2, 1978 TO: Mayor and City Council FROM: City Engineer SUBJECT: Storm Sewer Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on December 12, 1978. PROJECT 79-02 - Install Storm Sewer as follows: An extension to Clifton Heights Roberts Road South of Sibley Drive Rolling Oaks Lane Seventh Avenue N.W. from Shady Ridge Road to School Road Echo Drive Area Construction cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest Assessable Cost City Cost M $ 91,000.00 9,000:00 9,000.00 -0- 9,000.00 TOTAL $ 118,000.00 $ 80,000.00 38,000.00 TOTAL $ 118,000.00 Respectfully submitted, CITY OF HUTCHINSON Marlow V. Priebe City Engineer RESOLUTION NO. 6226 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON PROJECT 79-02 WHEREAS, pursuant to resolution number 6215, adopted by the Council on October 10th, 1978, a report has been prepared by Marlow V. Priebe with reference to the improvement of: An extension to Clifton Heights Roberts Road South of Sibley Drive Rolling Oaks Lane Seventh Avenue N.W. from Shady Ridge Road to School Road Echo Drive Area by the installation of storm sewer; and this report was received by the Council on October 24, 1978, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $118,000.00. 2. A public hearing shall be held on such proposed improvement on the 12th day of December, 1978, in the Council Chambers of the City Hall at 8:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Council this day of , 1978. Mayor, D. J. Black Clerk, Gary D. Plotz (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 ENGINEER'S•REPORT DATE: October 2, 1978 TO: Mayor and City Council FROM: City Engineer SUBJECT: Curb and Gutter Improvement Project Gentlemen:• I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on December 12, 1978. PROJECT 79-03 Hassan Street from Third Avenue S.E. to Sixth Avenue S.E. High Street from Fourth Avenue N.E. to T. H. 7 East Hilltop Lane in Hilltop Addition Connecticut Street from the South Line of Hilltop Addition to Campbell Lane Campbell Lane from Connecticut Street to Shady Ridge Road Shady Ridge Road from South Line Rolling Oaks Lane to South Line Shady Ridge Addition Construction Cost $ 119,500.00 Engineering 11,800.00 Fiscal and Miscellaneous 11,800.00 Land Acquisition -0- Capitalized Interest 11,900.00 TOTAL $ 155,000.00 Assessable Cost $ 135,000.00 City Cost 20,000.00 TOTAL $ 155,000.00 Respectfully submitted, CITY OF HUTCHINSON /" // �';; 3 �/� Marlow V. Priebe "04- City 0vCity Engineer pv RESOLUTION NO. 6227 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON PROJECT 79-03 WHEREAS, pursuant to resolution number 6217, adopted by the Council on October 10th, 1978, a report has been prepared by Marlow V. Priebe with reference to the improvement of: Hassan Street from Third Avenue S.E. to Sixth Avenue S.E. High Street from Fourth Avenue N.E. to T. H. 7 East Hilltop Lane in Hilltop Addition Connecticut Street from the South Line of Hilltop Addition to Campbell Lane Campbell Lane from Connecticut Street to Shady Ridge Road Shady.Ridge Road from South Line Rolling Oaks Lane to South Line Shady Ridge Addition by the installation of curb and gutter; and this report was received by the Council on October 24, 1978, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $155,000.00. 2. A public hearing shall be held on such proposed improvement on the 12th day of December, 1978, in the Council Chambers of the City Hall at 8:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Council this day of , 1978. Mayor, D. J. Black Clerk, Gary D. Plotz (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 ENGINEER'S REPORT DATE: October 2, 1978 TO: Mayor and City Council FROM: City Engineer SUBJECT: Bituminous Surfacing Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on December 12, 1978. PROJECT 79-04 - Install Bituminous Surfacing as follows: Rose Lane in Johnson's Terrace Michigan Street from Arch Street to 600' North Seventh Avenue S.E. from Main Street to Hassan Street Sixth Avenue S.E. from Main Street to Jefferson Street Lakeview Lane from Robert's Road to McDonald's Drive Roberts Road West of Lakeview Lane Third Avenue S.E. from Hassan Street to Adams Street Arch Street from Second Avenue S.E. to Michigan Street Hassan Street from Sixth Avenue S.E. to Oakland Avenue Construction Cost $ 237,000.00 Engineering 23,600.00 Fiscal and Miscellaneous 23,700.00 Land Acquisition -0- Capitalized Interest 23,700.00 TOTAL $ 308,000.00 Assessable Cost $ 218,000.00 City Cost 90,000.00 TOTAL $ 308,000.00 Respectfully submitted, CITY OF HUTCHINSON -Aw, Marlow V. Priebe r� City Engineer pv RESOLUTION NO. 6228 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON PROJECT 79-04 WHEREAS, pursuant to resolution number 6213, adopted by the Council on October 10th, 1978, a report has been prepared by Marlow V. Priebe with reference to the improvement of: Rose Lane in Johnson's Terrace Michigan Street from Arch Street to 600' North Seventh Avenue S.E. from Main Street to Hassan Street Sixth Avenue S.E. from Main Street to Jefferson Street Lakeview Lane from Roberts Road to McDonald's Drive Roberts Road West of Lakeview Lane Third Avenue S.E. from Hassan Street to Adams Street Arch Street from Second Avenue S.E. to Michigan Street Hassan Street from Sixth Avenue S.E. to Oakland Avenue by the installation of bituminous surfacing; and this report was received by the Council on October 24, 1978, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $308,000.00. 2. A public hearing shall be held on such proposed improvement on the 12th day of December, 1978, in the Council Chambers of the City Hall at 8:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Council this day of , 1978. Mayor, D. J. Black Clerk, Gary D. Plotz " (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 ENGINEER'S REPORT DATE: October 2, 1978 TO: Mayor and City Council FROM: City Engineer SUBJECT: Grade and Gravel Improvement Project Gentlemen• I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on December 12, 1978. PROJECT 79-05 - Grading and Install Gravel Base as follows: Seventh Avenue N.W. from Shady Ridge Road to School Road School Road from T. H. 7 West to Seventh Avenue N.W. Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest Assessable Cost City Cost pv $ 32,300.00 3,200.00 3,200.00 -0- 3,100.00 TOTAL $ 42,000.00 $ 40,000.00 2,000.00 TOTAL $ 42,000.00 Respectfully submitted, CITY OF HUTCCHHINSON Marlow V. Priebe City Engineer RESOLUTION NO. 6229 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON PROJECT 79-05 WHEREAS, pursuant to resolution number 6214, adopted by the Council on October 10th, 1978, a report has been prepared by Marlow V. Priebe with reference to the improvement of: Seventh Avenue N.W. from Shady Ridge Road to School Road School Road from T. H. 7 West to Seventh Avenue N.W. by grading and the installation of gravel base; and this report was received by the Council on October -24, 1978, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $42,000.00. 2. A public hearing shall be held on such proposed improvement on the 12th day of December, 1978, in the Council Chambers of the City Hall at 8:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Council this day of , 1978. Mayor, D. J. Black Clerk, Gary D. Plotz (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 ENGINEER'S REPORT DATE: October 2, 1978 TO: Mayor and City Council FROM: City Engineer SUBJECT: Curb & Gutter & Bituminous Surfacing Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on December 12, 1978. PROJECT 79-06 - Install Curb & Gutter & Bituminous Surfacing as follows: East Highland Park Drive from Service Road to North Termini Highland Park Area Service Drive Oakland Avenue Service Drive Widening Construction Cost $ 89,000.00 Engineering 10,000.00 Fiscal and Miscellaneous 10,000.00 Land Acquisition -0- Capitalized Interest 10,000.00 TOTAL $ 119,000.00 Assessable Cost $ 58,000.00 City Cost 61,000.00 TOTAL $ 119,000.00 Respectfully submitted, CITY OF HUTCHINSON /)//,/, � I � �/ L x Marlow V. Priebe City Engineer pv RESOLUTION NO. 6230 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON PROJECT 79-06 WHEREAS, pursuant to resolution number 6212, adopted by the Council on October 10th, 1978, a report has been prepared by Marlow V. Priebe with reference to the improvement of: East Highland Park Drive from Service Road to North Termini Highland Park Area Service Drive Oakland Avenue Service Drive Widening by the installation of curb and gutter and bituminous surfacing; and this report was received by the Council on October 24, 1978, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $119,000.00. 2. A public hearing shall be held on such proposed improvement on the 12th day of December, 1978, in the Council Chambers of the City Hall at 8:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Council this day of , 1978. Mayor, D. J. Black Clerk, Gary D. Plotz Hutchinson Police Deportment DEAN M. O'BORSKY. CHIEF OF POLICE 31 WASHINGTON AVENUE WEST HUTCHINSON. MINNESOTA 55350 October 17, 1978 I hereby submit nay resignation as Secretary to the Hutchinson Police Department effective this date of October 17, 1978. MY last day of employment will be October 31, 1978. Jodell Anderberg OAn QiApprp TO lobell Oluberberg �' 0, lott WHEREAS, Jodett Andenbeng has benved the City weft u SecAetay in the Ponce Depaxtment Jon the paat one (1) yea& and ten (10) mond; WHEREAS, .said Jodett Andenbeag ha.6 eeAved jai h6utty and dit igent y giving o6 hen time and to e.enta toward the en i.ehment o6 the City, NOW THEREFORE, BE IT RESOLVED BV THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, deep appxee i.a ti.on " hereby expne6s ed to Jodett Andehbeng bon hen ajone- menti,o ned s eAv i cu and the gnat tu.de o f Hsi tch inb o n and the citizens theneo 6 is heneb y exp tuz ed. Adopted by the City CouneiZ th ie 24th, day aj OctobeA, 1978. ATTEST: Ga&y D. PZotz City Ctenk D. J. Btack Ma yon (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: _ October 23, 1978 _ _ TO: Mayor and City Council ,—_--___—_—^________. FROM: Gary D. Plotz,—Administrative Assistant _ _ _ _ — _ _ _ _ _ _ _ SUBJECT: Marketing Booklets of Tickets for Hutchmobile _ _ _ _ , — — _ T The City Transportation Board and likewise the Community Services Board for the Elderly have recommended that the City initiate selling booklets of tickets for the purpose of being gifts for Christmas, birthdays, and/or for general marketing. The Transportation Board has asked staff to prepare such booklets of tickets. Each booklet would have 15 tickets of a value of 25C per ticket and sell'for $3.50 (value of $3.75). As a further assistance to the elderly and as a complement to our marketing efforts, the Community Services Board desires to further subsidize the ticket expense. This subsidy would take the form of a 50C rebate per booklet of tickets. The rebate would be received by tearing off the back portion of the cover of the booklet and by turning this in to the Senior Citizens Co- ordinator at the Old Armory. The rebate concept would have a termination date, as there is A three-year grant limitation on their demonstration grant. /ms (612) 879-2311 HUTCH" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: October 24, 1978 TO:. Mayor and City Council ----------------------------- FROM: Gary D. Plotz, Administrative Assistant --------------------------------- SUBJECT: Reimbursement Cost for Secretarial Seminar -------------------------------- On Saturday, October 21, 1978 a Secretarial Seminar sponsored by the Crow River Chapter National Secretaries Association was held at HAVTI. A fee of $10 was charged for the all -day seminar. Three employees from City Hall attended, namely, Barbara Lamp, Joleen Runke, and Marilyn Swanson. It is my recommendation that reimbursement be made in the amount of the cost of the seminar ($10.00 each). /ms ?-0017xjl E E C H ("_ > H N �-3 N C7 �C C7 LT1 • x xr H r H zvzco U) r Ul H 0t-1 Z N Oro H �J �C c� u' O Ln � Z U-1 r r� C) ti t' d 4 s 14 „ . �.,� . '.•'e,, r ,?�"tib � sr/j .#tfd S P PROGRAM TAI[E A GIANT 9:00-9:30 a.m. ° ''` Regist�t$on,> Coffee and � Exhibits { STEP. A 9:39-11:30 a.m. "ThexSecrotiY`Y j An v FranXiA Finch _ An; Educational Seminar -tl►. 11:30-1:00 p.m.. I.unol�eon: ,. 44 Sponsored by: 4 .: 1 Fntert4ipment The Crow River Chapter The National Secretaries �, ° "" •F';'�"" , Association (International) 1:00-2:00 p.m, ;•* `; �I'Law • envie" 4 y k `' Busine Dffice',, vaP 4Ceprton S dna October 21, 1978 �. >,,;; , ° • ' 2:00-1:00 p.m.' - 'An Asrtive eg Hutchinson Area Vocational --Technical Secretary? T�st`itute Sister`14ichellel,',�' .; Sr� ILt4way 15 :• _ H t h, Minnesota Meyers and a Si,stex ,AKay O'Nei j 41 9:00 a.m, to 3:00 P.M. r, WM( #+R s txs r� n 0 o E ' p r0't G H rt N rt 1V '1 U1 O C) r+, z H rt v C H ("_ > H N �-3 N C7 �C C7 LT1 • x xr H r H zvzco U) r Ul H 0t-1 Z N Oro H �J �C c� u' O Ln � Z U-1 r r� C) ti t' d 4 s 14 „ . �.,� . '.•'e,, r ,?�"tib � sr/j .#tfd S P PROGRAM TAI[E A GIANT 9:00-9:30 a.m. ° ''` Regist�t$on,> Coffee and � Exhibits { STEP. A 9:39-11:30 a.m. "ThexSecrotiY`Y j An v FranXiA Finch _ An; Educational Seminar -tl►. 11:30-1:00 p.m.. I.unol�eon: ,. 44 Sponsored by: 4 .: 1 Fntert4ipment The Crow River Chapter The National Secretaries �, ° "" •F';'�"" , Association (International) 1:00-2:00 p.m, ;•* `; �I'Law • envie" 4 y k `' Busine Dffice',, vaP 4Ceprton S dna October 21, 1978 �. >,,;; , ° • ' 2:00-1:00 p.m.' - 'An Asrtive eg Hutchinson Area Vocational --Technical Secretary? T�st`itute Sister`14ichellel,',�' .; Sr� ILt4way 15 :• _ H t h, Minnesota Meyers and a Si,stex ,AKay O'Nei j 41 9:00 a.m, to 3:00 P.M. r, WM( #+R s THE SF,.CRETARY: AN EVERYDAY MIRACLE In :phis two-hour presentation you will strengthen your human relations skills as well as feel increased confidence in your own personhood. Enthusiasm and inspiration will fill the room as ttie spirit of professionalism builds. Janie Jason Wife, mother, consultant to General Mills, Former Dale Carnegie Course leader. Assertive- ness Specialist for Vo -Tech Systems. Owner and developer of Creativity *'No -Limits," a company that puts on seminars and workshops in the area of Croup Dynamics. Noted as one of the most outstanding speakers in the state. Frankie Finch Wife, mother, grand- mother, dancer.' Consultant to General Mills. Creative movement instructor at the Creative Learning Centers. Musician and Creative Associate. LAW AND THE BUSINESS OFFICE 4this session we will take a look at me legal problems encountered by office employees. Eva P. Caperton Assistant Professor at Hamline University School of Law, St. Paul. Legal education received at University of Minnesota Law School, J.D. cum laude degree in 1968. B.S. degree and M.B.A. de- gree from West Virginia University. Very active member of the American Bar Association. Member of ABA sections of Family Law, Individual . - " °{ '- 4k a S. ~ �If~''' I r • Rights and Responsibilities and', Legal Education and Admission to 00 the Bar. Involved in many other w '� ;.•: ,; committees. Member of National p �', a , Association of Women Lawyers andcc v W''• aJ ,cJ :'., �" ' air "' the Minnesota Lawyers Association. r, N o 4•' AN ASSERTIVE SECRETARY? ? ? u au u H44 A r' cd ' w.• Steps toward `self -actualization for`'+ ' o � °u .W 0 N ; X„ :.` c *: z 0tn secretaties is explored through +j .a f' 4 `n assertiveness training. >`' "i 41 0 P4 10 Sister Michelle Meyers and Sister Kay N N z (d CO .k QJ 4-I 0Q 'Neil 41 v , v u aJ oN 10 „ 4 0 4.4 4J W N N ►4 •-, Y a Instructors in the Extension and, r. 0 4 0 o ,. ,`�� o • aJ W u 4A 4 »:- Community Education classes offered � o 0 W m o Mp "*t .° through St. Cloud State University. , P,4J= Previously affiliated with Contin- z co H' ,.>,� z A 4j 01. uing Education classes through v .o°' �'Q x .� b uJ H 4j. 8 Southwest State University, Marshall, o : x r „� W;' MN. Team teachingclasses and work- u H o 14:34E-4 shops in Human Awareness and Personal` f"'i � � �'� Growth since 1973 in addition to .� 'U 0 , � positions as campus minister and i oo 0 0 0 0 `.� ,zo W'"P parish worker in Marshall. Both 3 4-4h. v'u women are members of the Presentation Q' ^ rA -'< N jz CO 4) Sisters of Aberdeen, South Dakota, r+ r+ 'r. aJ -H` F, Q, 4J *and they presently make their home r N P P v w o o' va- o G 3 4.1 0 in Hutchinson. They have conducted 10 workshops in six states for various ,4 o a. .� „ aJ church and civic groups. Sister z u "' o aui H ..• r `� Cd 4j 0 4-4 u CA 4-4 10 • " . u � Michelle Meyers holds degrees from o` o o o^o �,.- ;H 'a Cd H Northern State College, Aberdeen, P v b0 -,t '�+ ok; ai ' South Dakota, and Notre Dame v 0 44 0 o o u "o ' University, Notre Dame, Indiana. o o W CU Sister Kay O'Neil has graduated from U', ,W, „z cd ,rq H - , ,>iE4 Marquette University, Milwaukee, Wis-, '_ cn 0 W v consin; Rosary College, River Forest, W •H -W 0 H W Wo Illinois; and Catholic University, cn o 0 Washington, D.C. ami v a� ani H o" *r..,'. r -i 44 W o u W a w W A ", "Hi REGULAR COUNCIL MEETING GENERAL FUND OCTOBER 24, 1978 Elizabeth Fruck & Sophie Jenike earnest money payment $1000.00 State Treasurer FICA 8198.24 State Treasurer -PERA 2442.50 Assn of Metro. Municipalities subscription 25.00 Duane Dascher % safety shoes 5.00 Lloyd Lipke,Clerk Court drivers license fees 35.50 Marshall & Stevens Inc. appraisal services 9650.00 U.S. Civil Defense Council 1979 dues 15.00 Christian Young soccer refund 7.00 Automatic Voting Machines contract payment 2980.80 Clutch & Transmission vehicle repairs -street 49.49 Clark Boardman Co. law books -police 33.00 Coast to Coast supplies 45.61 Coca Cola Bottling Co. arena -supplies 20.00 Commissioner of Revenue arena- sales taxes 28.38 Country Kitchen police -prisoner board 3.11 County Treasurer airport taxes 865.69 Don Peterson Construction armory -chimney repair 1093.00 Farm & Home street -park -supplies 127.73 Fabricare Cleaners arena -clean jackets 21.00 Farmers Elevator park -lawn seed 140.00 Gopher Sign Co. street -street signs 201.66 Henrys Candy Co. arena -supplies 10.50 Hutch Mfg & Sales street -vehicle repairs 284.80 Kokesh Athletic recreation -football supplies 514.73 Logis Sept.computer rental 1284.21 MacQueen Equipment street -parts 347.65 Meadess 66 Station police -vehicle repairs 10.00 New Ulm Flight Service final payment -airport services 320.00 Plowmans police -street -park -repairs 364.70 Homer Pittman bldg seminar 22.65 R.L. Polk & Co. motor vehicle -manual 14.00 Road Machinery & Supplies street -repairs 435.50 Hazel Sitz transit seminar 123.40 Schramm Implement street -park -repairs 284.42 Mn.State Treasurer bldg -5 copies manual 24.75 Trails End Inc. street -vehicle repairs 67.45 UBC arena -supplies 25.41 U. of Minnesota 3 reg. fees 84.00 Wallys Tire Co. park -transit -street -parts -repairs 110.25 Warren,Gorham & Lamont Co. police -law books 56.00 Ziemers Grocery transit -planning -meeting supplies 16.92 U.S. Postmaster meter postage 940.00 McLeod Co. Historical Society earnest money payment 1000.00 R.Mc raw & Stev n Hobbs Equittable Life Assurance Soc• earnest mone a ment disability insurance 1 19920 Blue Cross/Blue Shield medical insurance 4010.62 St. Paul Life Ins. Co. medical insurance 840.61 Glencoe Enterprise subscription 7.00 State Treasurer-PERA employer contributation 2_,443.10 Brads Body Shop vehicle maintenance - 342.00 42,838.80 -2 - WATER & SEWER FUND State Treasurer FICA $933.81 State Treasurer PERA 187.33 Acme Chemical Co. freight charges 17.10 Coast to Coast supplies 1.89 Fadden Bump Co. supplies 141.16 Feed Rite Controls Inc. acid -chemicals 171.29 Mn.Valley Testing Lab.Inc. water testing 93.50 Serco Laboratories testing 46.25 Van Waters & Rogers chemicals 434.75 Water Products Co. meter 194.33 U.S. Postmaster meter postage 600.00 Blue Cross/Blue Shield medical insurance 322.55 Equitable Life Assurance Co. disability insurance 82.17 State Treasurer-PERA employer contributions 200.98 3,427.11 OFF STREET PARKING Charles Bell servicing meters #82.50 Harvey Daharsh servicing meters 15.00 Co.Treasurer last half taxes 337.55 BOM Incorporated 20 timers 331.05 $ 766.10 MUNICIPAL LIQUOR STORE Ed Phillips & Sons Co. wine & liquor $1899.50 Ed Phillips & Sons Co. wine & liquor 1228.48 Ed Phillips & Sons Co. wine & liquor 1578.75 Griggs Cooper & Co liquor 1576.43 Griggs Cooper & Co. liquor 2622.45 Griggs Cooper & Co. liquor & wine 2081.28 Johnson Brothers liquor 305.94 Johnson Brothers wine 304.39 Midwest Wine Co. wine 516.85 Old Peoria Co. liquor & wine 1270.81 Old Peoria Co. liquor & wine 1129.60 Old Peoria Co. liquor 1395.27 Twine City Wine Co. liquor & wine 3243.41 Twin City Wine Co. liquor & wine 535.84 American Linen Supply Co. ,towels 16.80 Coca Cola Bottling mix 178.80 Commissioner of Revenue sales tax for Sept. 2820.19 City of Hutchinson,General Fund transfer of funds 10,000.00 City of Hutchinson,General Fund payroll reimbursement 15,766.43 Hutchinson Phone Co. phone service 32.57 Hutchinson Utilities electric service 526.70 Northland Beverage Co. mix 180.50 Sprengler Trucking freight charges 290-36 $ 49,501.35 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 FOR YOUR INFORMATION M L M O k A N D U M DATE: October 23, 1978 n TO; - - Mayor and Council FROM: Ken Merrill, Accountant --------------------- SUBJECT: Transit Insurance As you are aware our regular carrier terminated coverage with the City effective October 18, 1978 on our transit insurance. In contacting all the local agents, I found no company willing to accept our contract and re- sulted.in us being placed in an insurance pool. The policy application has been written by the Grams Agency and the pool has assigned us to Etnea Insurance Company. The pool guarantees us the minimum liability necessary for operation of our system ($300,000 to $350,000). When the policy is received we will be looking at the possibility of adding to the same level of coverage the City had under the former policy. V THE HUTCHINSON SAFETY COUNCIL FOR YOUR INFORMATION The Hutchinson Safety Council met on September 25, 1978, at the Happy Chef in Hutchinson, MN. There were 10 members present. President Myron Johnson opened the meeting with a silent prayer. The minutes of the August meeting were approved as read. A $3.80 postage bill to Joyce Rix was approved. No action has been taken on the pedestrian crossing in the Plaza 15 area. It was announced that Burns Manor Nursing Home will furnish a sign giving directions to the manor and the City of Hutchinson will install it. It will be located at the corner of Highway #15 North and Fredrickson's Well Co. Vie were notified that the bids have been let for the construction of the side- walk in the South Park along Second avenue S.W. George Field announced that there will be a Open House at the Police b Fire Departments on Monday, October 9, 1978, from 3 p.m. to 9 p.m. The next meeting will be October 239 1978, at the Velvet Coach in Hutchinson. The meeting was adjourned by motion. Treasurer's Report: Balance on hand 9-1-78 $168.63 Deposits, -- Disbursements: J. Rix Postage 3.80 Balance on hand 9-30-78 $164.83 Submitted by: Loretta F. Pishney, Secr.-Treas. Myron Johnson, President Hutchinson, Minnesota October 11, 1978 FOR YOUR INFORMATION Mayor and Councilmen for the City of Hutchinson: I own an 8 plex apartment building in Hutchinson and I am in disagreement with Mr. Jim Junker in regard to his fees for sanitation service. I contacted Mr. Junker by letter the middle of July, due to an increase on my sanitation bill. I asked him at that time to justify his increase, as I had been informed that his rate was negotiable with apartment owners. I never received any prior notice of an increase until I received my bill. He never contacted me. Again, the first part of September I wrote another letter, but still got no answer. The third week in September, after Mr. Plotz was kind enough to contact him twice, Mr. Junker did try to call me. He then called me on October 1st. At that time we discussed his charges and no agreement was reached. When I had contacted Mr. Junker earlier about using a dumping container, he gave me a price for the different sizes. The more volume they held, the higher the rate was, which tells me he charges by volume, yet during our phone conversation, he stated he charges by the size of the apartment building. I feel this is grossly unfair. 1 have 3 efficientcy apartments and a total of 11 people living in the building. It certainly sounds like he has a double standard to fit the situation at hand. At the present time 1 have ten garbage cans, the same amount 1 have had for the past 3 years. Based on volume from my apartment building versus a residential, my bill at the present time is 36% higher. Listed below are the facts 1 used for calculation of the following: 1. Average residential home: 3 cans per week or 28.81 per can or $45.00 per year. 2. My present apartment rate: 10 cans per week or 45.51 per can or $237.00 per year, which is 36% more than residential. 3. Mr. Junker's proposed rate: 10 cans per week or 51.3t per can or $267.00 per year, which is 44% more than the residential rate. My question is this: Why should my rate be 44% more than residential? Another factor to consider is the fact that he makes approximately 3 residential stops to pick up the amount he gets at my apartment, which is only one stop. w Wn 1178 Page 2 During our phone conversation, he told me that by next year all apartments would have to use his dump containers. I know that I can't justify having a huge truck driving on my black -top driveway and breaking up my parking lot and then having to repair the damages myself. I understand that at the present time I am compelled to do business with Mr. Junker, but when contract time comes again, maybe the City of Hutchinson should look at issuing more than one contract, so the people in our position would have some bargaining power. In conclusion, when contract renewal time comes, please bear in mind his very poor communications (21 months), and his poor attitude toward his customers. After all, we are the people who have to pay the bill. I'll be looking forward to a reply in regards to this matter. I would personally like -to thank Mayor Black and the City Council for their time and effort at the October 10th Council Meeting. Sincerely Yours, Merrill L. Johnson C. R. S. & Associates DEVELOPMENT PLANNING .. MANAGEMENT Specialists In Public Programs To Stimulate Private Development 2180 Upper Afton Road St. Paul, MN. 55119 (612) 735 2886 l` September 15, 1978 Sys Mr. Gary Plotz City Administrator City Hall City of Hutchinson, MN 55350 Dear Gary, Useful information for our meeting on tax increment financing: Development District No. 1 Assessed Value in District $ 1,277,916 Assessed Value in City 25,905,057 % of assessed value in District 4.933% Development District No. 2 Assessed Value in District $ 1,630,372 Assessed Value in City 25,905,057 % of assessed value in District 6.293% Total of Districts 1 and 2 Assessed Value in Districts $ 20908,288 Assessed Value in City 25x905,057 % of assessed value in District 11.226% These numbers are subject to change depending on what year the County Auditor will actually use as a base year. I'll have a similar work up for the School District and County. Sincerely, Clarence Simonowicz C.R.S. & Associates CRS/pc DATOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES INCORPORATED MEMORANDUM FOR YOUR INFOMMIATION To: Hutchinson City Planning Commission & City Council Copies To: Mr. Gary Plotz, Admin. Ass't/Clerk From: Mr. W. Hendrickson Date : October 18 . 197 8 Reference: Hutchinson Comprehensive Plan Public Hearing Progress Meeting; #6 October 17. 1978 8:00 P.M. COMMISSION NO. 6851-B Attendance Hutchinson City Planning Commission Gary Plotz, Admin. Ass't/City Clerk Barbara Lamp, Secretary/City Staff 10-15 Citizens Westly J. Hendrickson, TKDA Basis for Discussion: Comprehensive Plan Report Comprehensive Plan Sketch 1. The Public Hearing was opened by Planning Commission Chairman, Clinton Tracy with the reading of the Public Hearing Notice. 2. The consultant made a short presentation explaining the purpose and content of the Comprehensive Plan. The Comprehensive Plan Sketch was also reviewed. 3. There were no questions or comments from the audience. 4. The Planning Commission directed the consultant to revise Section 6. 2 of the report to include discussion about future development on the west side of the lake and the need for the Township, City and County to jointly plan for the area. Memorandum October 18, 1978 Page Two 5. With the change noted above the Planning Commission voted to recommend the Comprehensive Plan for City Council adoption. Please let me know of any changes or additions that should be made to this memorandum. W JH:vw Y� ACTIVIT) CR.NTE". FOR YO INFORMATION 't Activit C,-nto, 01(i � , t "rIlIVI, tU a 1 1 0 1 d rk 4' 0M a ",%,j ;;I tC"A'Ott 1, 11 1 hl I)r( NO n I d(A I J. L'f 'It It and I'to 1,11 1•., Ua, 1, 1, 1, rt I kwpn n+iir, 1 to 'n I It i —r-11, u- rti; i, .I t It —vi 1., 'pt": I "t r'p to t ant v 'n their :,1i1111jt, 1 1 Presented to: HUTCHINSON CITY COUNCIL October 16, 1978 By: Community Services Board for Elderly Downtown Council Division of Hutchinson' Chamber of Commeree Nutrition for Elderly Senior Citizens Club Hutchinson Area Chamber of Commerce Community Education Advisory Senior Citizen Advisory Committee American Association of Retired Persons SENIOR ACTIVITY CENTER At present, the Senior Activity Center is housed at the Old Armory. The situation is certainly not an answer to an effective activity center for the elderly from a long- range point of view. A number of inadequacies exist in the present facility including poor heat control, inadequate ventilation, poor sound conditions, lack of access for the handicapped, etc. The list goes on and on! It is recommended that the city of Hutchinson consider serious negotiations with the developers involved in planning and building the new high rise for which land has recently been aquired, to combine a Senior Activity Center in this facility. This facility could house the group coordination of all senior activities, nutrition program, health services, etc. Be it therefore our formal request that the city take steps to implement such a plan in their building proposal for the elderly. V. PAW. SENIOR ACrIVITY CENTER At present, the Senior Activity Center is housed at the Old Armory. Tho situat-ion Ls certainly not an answer to an effective activity conter for the, e-Iderly from a long- range point of view. A number of inadeq-oacies exist in the present facility including poor heat cont.rol, inadequate, ventilation, poor sound conditions, lack of access for the handicapped, etc. The list goes on and on! It is recommended that the city of Hutchinson consider serious negotiations witi"I the deveL:)pers involved in planning and buildihq the new higYl rise fcr which land has recently been aquired, to Combine a -Senior AcLivitV center in this facility. This facility could house the group coordination of all senior activities, nutrition program, health services, etc. Be it therefore our fornal .--quest that the city take steps to implement such a plan Ln their building proposal for the elderly. (CIO vt't'itl pp tr, C, # b E, kr" SENIOR ACTIVITY CENTER At present, the Senior Activity Center is housed at the Old Armory. The situation is certainly not an answer to an effective activity center for the elderly from a long- range point of view. A number of inadequacies exist in the present facility including poor heat control, inadequate ventilation, poor sound conditions, lack of access for the handicapped, etc. The list goes on and on! It is recommended that the city of Hutchinson consider serious negotiations with the developers involved in planning and building the new high rise for which land has recently been aquired, to combine a Senior Activity Center in this facility. This facility could house the group coordination of all senior activities, nutrition program, health services, etc. Be it therefore our formal request that the city take steps to implement such a plan in their building proposal for the elderly. Grt-- ;�� r � ��.• ,a,•�,.�cAv r�1 ,t..2 rp � f . %l��l-ccL�.a-�✓ - . e-Gi M SENIOR ACTIVITY CENTER At present, the Senior Activity Center is housed at the Old Armory. The situation is certainly not an answer to an effective activity center for the elderly from a long- range point of view. A number of inadequacies exist in the present facility including poor heat control, inadequate ventilation, poor sound conditions, lack of access for the handicapped, etc. The list goes on and on! It is recommended that the city of -Hutchinson consider serious negotiations with the developers involved in planning and building the new high rise for which land has recently been aquired, to combine a Senior Activity Center in this facility. This facility could house the group coordination of all senior activities, nutrition program, health services, etc. Be it therefore our formal request that the city take steps to implement such a plan in their building proposal for the elderly. • SENIOR ACTIVITY CENTER At present, the Senior Activity Center is housed at the Old Armory. The s.ituation is certainly not an answer to an effective activity center for the elderly from a long- range point of view. A number of inadequacies exist in the present facility including poor heat control, inadequate ventilation, poor, sound conditions, lack of access for the handicappedr etc. The list goes on and on! It is recommended that the city of Hutchinson consider serious negotiations with the developers involved in planning and building the new high rise for which land has recently been aquired, to combine a Senior Activity Center in this facility. This facility could house the group coordination of all senior activities, nutrition program, health services, etc. Be it therefore our formal request that the city take steps to implement such a plan in their uilding pf-oposal for the elderly. life I e --t � /love: 0AW 0"I- SENIOR ACTIVITY CENTER At present, the Senior Activity Center is housed at the Old Armory. The situation is certainly not an answer to an effective activity center for the elderly from a long- range point of view. A number.of inadequacies exist in the present facility including poor heat control, inadequate ventilation, poor sound conditions, lack of access for the handicapped, etc. The list goes on and on! It is recommended that the city of -Hutchinson consider serious negotiations with the developers involved in planning and building the new high rise for which land has recently been aquired, to combine a Senior Activity Center in this facility. This facility could house the group coordination of all senior activities, nutrition program, health services, etc. Be it therefore our formal request that the city take steps to implement such a plan in their building proposal for the elderly. c Community Education Advisory Committee Chairperson SENIOR ACTIVITY CENTER -At present, the Senior Activity Center is housed at the Old Armory. The situation is certainly not an answer to an effective activity center for the elderly from a long- range point of view. A number of inadequacies exist in the present facility including poor heat control, inadequate ventilation, poor sound conditions, lack of access for the handicapped, etc. The list goes on and on! It is recommended that the city of Hutchinson consider serious negotiations with the developers involved in planning and building the new high rise for which land has recently been aquired, to combine a Senior Activity Center in this facility. This facility could house the group coordination of all senior activities, nutrition program, health services, etc. Be it therefore our formal request that the city take steps to implement such a plan in their building proposal for the elderly. SENIOR ACTIVITY CENTER At present, the Senior Activity Center is housed at the Old Armory. The situation is certainly not an answer to an effective activity center for the elderly from a long- range point of view. A number.of inadequacies exist in the present facility including poor heat control, inadequate ventilation, poor sound conditions, lack of access for the handicapped, etc. The list goes on and on! It is recommended that the city of -Hutchinson consider serious negotiations with the developers involved in planning and building the new high rise for which land has recently been aquired, to combine a Senior Activity Center in this facility. This facility could house the group coordination of all senior activities, nutrition program, health services, etc. Be it therefore our formal request that the city take steps to implement such a plan in their building proposal for the elderly. I FRAUENSHUH and FAHLBERG LAW FIRM 113 Washburne Avenue PAYNESVILLE, MINNESOTA 56362 ATTORNEYS AT LAW Telephone (612) 243-3748 RONALD R. FRAUENSHUH, SR. October 18, 1978 CHARLES B. FAHLBERG ROBERT D. STONEBURNER Gary D. Plotz Hutchinson City Clerk 37 Washington Avenue West FOR YOUR INFORMATION Hutchinson, MN 55350 Dear Mr. Plotz: �6�11819202j' ti (HCl ; ,'978 REE ED 01 Re: Paquette vs. City of Hutchinson In accordance with Chapter 466 of the Minnesota Statutes, you are hereby notified that Jerome and Donna Paquette intend to initiate a lawsuit against the City of Hutchinson and Marlow Priebe in connection with the problems they incurred as owners of the Midwest Mobile Home Park. This Notice of Claim does not require any particular response from you, and I am merely providing it in compliance with Minnesota Law. A complaint will follow this letter within the next week or ten days setting out these specific nature of action. Of course, the said complaint should be referred to the City Attorney so that he can draft a proper answer. In substance the suit will be grounded in negligence and will allege that Marlow Priebe and the City of Hutchinson caused Mr. & Mrs. Paquette a considerable loss of income by denying prospective tenants the right to utilize the facilities of the Midwest Mobile Home Park. As you are aware, these problems developed during March of 1978 and extended through July 1978. During this period, quite a number of prospective tenants were denied building permits and were thus unable to establish residence in the Midwest Mobile Home Park. It will be our position that the resultant loss of rental income, reduction in sale price of the park, and mental suffering all stemmed from the negligence of the City, and specifically the fact that Mr. Priebe exceeded his authority in instructing city personnel to deny building permits to prospective mobile home park tenants. Sincerely, — YRAUENSHUH AND FPLBER/G z/.- C, C-, ( '— t T 7 u' -fir Robert D. Stone rner RDS/cc CC: D.J. Black, Mayor Marlow Priebe, City Engineer