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cp12-12-1979 c
s DECEMBER 121, 1978 CITY OF HUTCHINSON ISSUE NO. 32 ADMINISTRATIVE ASSISTANT, ACCOUNTANT/ CONTROLLER, AND FINANCE CLERK ATTEND SEMINAR Last Monday and Tuesday we attended the financial accounting seminar conducted by the Government Training Service. The seminar was geared to reviewing 1978 State Legisla- ture that requires cities over 2,500 population, beginning January 1, 1979, to conform with very stringent reporting requirements ranging from uniform/modified accrual ac- counting methods to comprehensive statements and schedules for each city fund. Fortunately, we have already implemented these methods of accounting within our year ending reporting, and the statements and schedules of our audit are in conformance, with some minor revisions and a few additional schedules anticipated for the 1979 audit. BUDGET MEETING ON ENTERPRISE FUNDS - THURSDAY MORNING The budgets for the sewer and water fund, liquor store fund, and the parking fund will be reviewed this Thursday morning., Sewer and water rate increases need to be discussed, as revenues and expenses are not in balance. PRELIMINARY DISCUSSION ON PAY INCREASES r We need to discuss what alternative the Council would like staff to prepare in the way of January wage increases. In prior years wage increases have begun at the first full pay period in January. In January 1979 the first full pay period begins on January 8, 1979. HUTCHMOBILE RIDERSHIP INCREASES The Hutchmobile ridership has increased by approximately 200 over the same month a year ago. The Shuttle route has been adjusted to allow for route deviation of two blocks on either side of the fixed route, while maintaining our existing timed stops. The fixed route together with the deviations provide a quarter of the service that now accounts for 43% of the November ridership. AMN..Aa HUTCH INSON CITY CALENDAR WEEK OF December 10 TO December 16� 1978 WEDNESDAY Noon - Transportation Board Meeting at City Hall (Lunch Provided) SUNDAY THURSDAY 8:00 A.M. - City Council Meets with Liquor Store Employees and Budge Items MONDAY :00 P.M. - Utilities Commiss Meeting FRIDAY TUESDAY Noon - Downtown Development District Advisory Board Meeting at City Hall (Lunch Provided) 7:30 P.M. - City Council Meet- ing in Council Chambers SATURDAY r . r AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 12, 1978 ,i% Call meeting to order - 7:30 P.M. ✓2. Invocation - Reverend E. David Natwick ,/3. Consideration of Minutes of Regular Meeting dated November 28, 1978 Action - Motion to approve - Motion to approve as amended /4. Public Hearing None ✓5. Communications, Requests and Petitions None A. Resolutions and Ordinances Aa) Ordinance No. 16/78 - An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map Action - Motion to reject - Motion to waive second reading and adopt 7. Reports of Officers, Boards and Commissions ,/(a) Building Official's Monthly Report - November, 1978 Action - Order by Mayor received for filing ,/(b) Minutes of Hutchinson Civic Arena Board dated November 15, 1978 Action - Order by Mayor received for filing ,,(c) Minutes of Downtown Development District Advisory Board dated December 5, 1978 Action - Order by Mayor received for filing 8. Unfinished Business .None Council Agenda December 12, 1978 9. New Business ,/(a) Consideration of Application for Snow Removal Permit: 1. Gilbert Boldt 2. Douglas Yerks 3. Walter Clay Action - Motion to approve - Motion to reject V(b) Consideration of Application for Christmas Tree Sales Permit: 1. Michael Volkart (Sports Haven) Action - Motion to approve - Motion to reject ./(c) Consideration of Recommendation by Airport Commission to Accept Bid of Trans McLeod, Inc. for Rental of Airport Shop Hangar Action - Motion to reject - Motion to accept bid jXd) Consideration of Status of Civic Arena CETA Employees Action - ✓fie) Consideration of Consulting Firm Selection for Sewage Treatment Plant Study Action - Motion to reject - Motion to set date and time for review 10. Miscellaneous (a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations and Contract Payments ,%(a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment -2- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 12, 1978 6. Resolutions and Ordinances ,f(b) Resolution No. 6247 - Transferring $10,000 from Liquor Store to General Fund Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions d(d) Minutes of "Seniors Activity Center" Advisory Board dated December 5, 1978 Action - Order by Mayor received for filing V(e) Minutes of Airport Commission dated December 6, 1978 Action - Order by Mayor received for filing 9. New Business V(f) Consideration of Fire Department Budget Adjustment (Personnel)' Action - MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 28, 1978 1. CALL TO ORDER Vice -President Westlund called the meeting to order at 7:30 P.M., with the follow- ing members present: Aldermen Peterson and Gruenhagen, in addition to Alderman Westlund. Absent: Mayor Black and Alderman Huntwork. Also present were: Admin- istrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION The invocation was delivered by the Reverend Reith Duehn of the Bethlehem United Methodist Church. 3. MINUTES The minutes of the Regular Meeting dated November 14, 1978 were approved upon mo- tion by Alderman Peterson, seconded by Alderman Gruenhagen, and unanimously car- ried. 4. PUBLIC HEARING - 8:00 P.M. (a) OPENING OF BIDS FOR HOUSE AND/OR GARAGE AT SECOND AVENUE SOUTHEAST AND JEFFERSON STREET SOUTH Vice -President Westlund read Publication No. 2122, Invitation for Bids for Purchase or Demolition of House and/or Garage located at Northeast corner of Intersection of Second Avenue S.E. and Jefferson Street South. The fol- lowing bids were opened and read: Purchase of Garaee: Dominic Novak $ 151.51 George Luthens 700.00 Carl L. Nelson 350.00 Demolition of House: Juul Contracting Company $1,200.00 or 600.00 - City haul refuse It was moved by Alderman Peterson to close the hearing. Seconded by Alder- man Gruenhagen, the motion unanimously carried. 43 0 COUNCIL MINUTES NOVEMBER 28, 1978 City Engineer/Public Works Director Priebe commented that consideration had been given to moving the garage for parking sewer and water vehicles inside. He did not recommend this action, however, since the garage would be non -conforming with the other buildings where it would be located. Following discussion, Alderman Peterson made the motion to accept the bids of George Luthens in the amount of $700.00 to purchase the garage and Juul Contracting Company in the amount of $600, with the City hauling the debris, for demolition of the house. Seconded by Alderman Gruenhagen, the said mo- tion carried unanimously. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR GARY PLOTZ TO ATTEND CITY ADMINISTRATOR SE24IN!'-- ON DECEMBER 8, 1978 After discussion, it was moved by Alderman Peterson, seconded by Alderman Gruenhagen and unanimously carried, to approve the request for Gary Platz to attend the City Administrator Seminar on December 8, 1978. (b) CONSIDERATION OF REQUEST FOR GARY PLOTZ TO ATTEND HUD SMALL CITIES GRANT PROGRAM WORKSHOP ON DECEMBER 19, 1978 Following discussion, the motion was made by Alderman Peterson to approve the request for Gary Plotz to attend the HUD Workshop on December 19, 1978. Sec- onded by Alderman Gruenhagen, the motion unanimously carried. (c) CONSIDERATION OF REQUEST TO DISPLAY CHRISTMAS TREES IN FRONT OF BROWN'S FLORAL After discussion, it was the general consensus of the Council that the side- walk should not be used for the purposes of displaying merchandise. The motion was made by Alderman Gruenhagen to deny the request to display Christmas trees in front of Brown's Floral. The motion unanimously carried, upon second by Alderman Peterson. 6. RESOLUTIONS AND ORDINANCES None 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - OCTOBER 1978 There being no discussion, the report was ordered by the Vice -President to be received for filing. -2- COUNCIL MINUTES NOVEMBER 28, 1978 (b) MINUTES OF HUTCHINSON PLANNING COMMISSION DATED OCTOBER 17, 1978 There being no discussion, the minutes were ordered by the Vice -President to be received for filing. (c) MINUTES OF TRANSPORTATION BOARD MEETING"DATED NOVEMBER 15, 1978 There being no discussion, the minutes were ordered by the Vice -President to be received for filing. (d) MINUTES OF AIRPORT COMMISSION DATED NOVEMBER 15, 1978 There being no discussion, the minutes were ordered by the Vice -President to be received for filing. (e) MINUTES OF HOSPITAL BOARD DATED SEPTEMBER 19, 1978 AND OCTOBER 17, 1978 There being no discussion, the minutes were ordered by the Vice -President to be received for filing. 8. UNFINISHED BUSINESS (a) PROPOSED 1979 PROJECTS (79-01, 79-02, 79-03, 79-04, 79-05, AND 79-06) (DEFERRED NOVEMBER 14, 1978) City Engineer/Public Works Director Priebe presented maps on the overhead projector and detailed breakdowns to explain the 1979 projects. He further commented that the proposed widening of the Oakland Avenue service road might have to be modified or split if the State Highway District Office makes changes in State Highway 15 South near the shopping center. It was the decision of the Council to delete the Arch Street bituminous sur- facing from Project 79-04. The motion was made by Alderman Peterson to waive reading and adopt Resolu- tion No. 6225 entitled Resolution Receiving Report and Calling Hearing on Project 79-01. Seconded by Alderman Gruenhagen and unanimously carried. The motion was made by Alderman Peterson to waive reading and adopt Resolu- tion No. 6226 entitled Resolution Receiving Report and Calling Hearing on Project 79-02. Seconded by Alderman Gruenhagen and unanimously carried. The motion was made by Alderman Peterson to waive reading and adopt Resolu- tion No. 6227 entitled Resolution Receiving Report and Calling Hearing on Project 79-03. Seconded by Alderman Gruenhagen and unanimously carried. -3- COUNCIL MINUTES NOVEMBER 28, 1978 The motion was made by Alderman Peterson to waive reading and adopt Resolu- tion No. 6228 entitled Resolution Receiving Report and Calling Hearing on Project 79-04, with the deletion of Arch Street. Seconded by Alderman Gruen- hagen and unanimously carried. The motion was made by Alderman Peterson to waive reading and adopt Resolu- tion No. 6229 entitled Resolution Receiving Report and Calling Hearing on Project 79-05. Seconded by Alderman Gruenhagen and unanimously carried. The motion was made by Alderman Peterson to waive reading and adopt Resolu- tion No. 6230 entitled Resolution Receiving Report and Calling Hearing on Project 79-06. Seconded by Alderman Gruenhagen and unanimously carried. Alderman Gruenhagen made the motion to set the public hearing date on the 1979 Projects for Tuesday, December 26, 1978 at 8:00 P.M. Seconded by =" Alderman Peterson, the motion unanimously carried. a. (b) CONSIDERATION OF FIRST AID REFRESHER COURSE FOR PUBLIC WORKS EMPLOYEES Following discussion, it was the general opinion that the first aid refresher course to be taught by George Field should be conducted during working hours and compulsory for attendance by all employees in the street, park, sewer, and water departments. It was moved by Alderman Gruenhagen to approve the First Aid Refresher Course to be'taught during working hours with compulsory attendance by the aboVe- named department employees. Seconded by Alderman Peterson, the motion unani- mously carried. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS A copy of the letter sent to all delinquent account holders was read by Vice - President Westlund. He then inquired if there was anyone present wishing to be heard regarding his/her account. No one responded. It was moved by Alderman Peterson to discontinue service on December 4, 1978 for the following accounts if not paid by that date: 9-0500-0-00, 10-0265-0- 00, 10-0569-0-00, 20-0065-0-00, and 36-0001-0-00. Seconded by Alderman Gruen- hagen, the motion unanimously carried. (b) CONSIDERATION OF REQUEST FOR 1978 CHRISTMAS DECORATIONS BY CHAFER OF COMMERCE The Christmas decorations have been installed, requested the following schedule for turning on evening starting with Thanksgiving evening and 5:00 P.M. to 11:00 P.M. -4- and the Chamber of Commerce the lights: turned on each through the holidays from COUNCIL MINUTES NOVEMBER 289 1978 Following discussion, Alderman Gruenhagen made the motion to approve the requested lighting schedule for Christmas decorations. Alderman Peterson seconded the motion, and it carried unanimously. (c) CONSIDERATION OF USE OF OLD ARMORY GYM FOR YOUTH PROGRAM ON NOVEMBER 25, 1978 AT NO CHARGE After discussion, it was the motion of Alderman Peterson to reject the re- quest for use of the Old Armory Gym without charge for a Youth Program. The motion was seconded by Alderman Gruenhagen and unanimously carried. (d) CONSIDERATION OF SOLICITING PROPOSALS FOR RENTAL OF SHOP HANGAR AT AIRPORT Administrative Assistant Plotz informed the Council that the area being con- sidered for rental is where the former Airport Manager did repair work in the airport hangar. The rent arrangement would be on a month-to-month basis, with the renter paying his own utilities. If the Council approves, the pro- posals would be opened on December 6, 1978 by the Airport Commission. Alderman Peterson made the motion to approve the Airport Commission opening proposals for rental of the airport shop hangar on December 6, 1978. Seconded by Alderman Gruenhagen, the motion unanimously carried. (e) CONSIDERATION OF AUDIT PROPOSAL FOR 1978 YEAR END BY THORSEN, CAMPBELL, ROLANDO & LEHNE Following discussion, it was the motion of Alderman Peterson to accept the audit proposal for 1978 year end with Thorsen, Campbell, Rolando & Lehne, not to exceed $10,750. The motion was seconded by Alderman Gruenhagen and unanimously carried. (f) CONSIDERATION OF APPLICATION FOR LAND USE PLANNING GRANT TO UPGRADE COUNTY PLANNING CAPABILITIES Administrative Assistant Plotz explained that the Zoning Administrator, County Board of Commissioners and County Planning Advisory Commission are requesting support from various communities in the form of an adopted resolution in ap- plying for a Land Use Planning Grant to upgrade county planning capabilities. No cost to the City would be involved. After discussion, Alderman Gruenhagen made the motion to waive reading and adopt Resolution No. 6243 entitled Resolution of Support for Land Use Plan- ning Grant to Upgrade Planning Capabilities. Seconded by Alderman Peterson, the motion unanimously carried. Q•M COUNCIL MINUTES NOVEMBER 28, 1978 (g) CONSIDERATION OF START-UP TIME OF HUTCHMOBILE SERVICE Administrative Assistant Plotz reported that it is the recommendation of the Transportation Board to begin Hutchmobile service at 8:00 A.M., rather than 9:00 A.M., to accommodate people riding to work and patients at the Medical Center who need laboratory tests. It was the motion of Alderman Gruenhagen to approve the change of start-up time hours for Hutchmobile service to 8:00 A.M., and recommend continuation through 1979, contingent upon no Saturday service provided by Transportation Board. Seconded by Alderman Peterson, the motion unanimously carried. (h) CONSIDERATION OF PERMANENT STATUS FOR WILLIAM SCHIEBEL, LIQUOR STORE EMPLOYEE Following discussion, Alderman Peterson made the motion that upon recommen dation of the Personnel Coordinator to approve the permanent status of Wil- liam Schiebel. Alderman Gruenhagen seconded the motion, and it carried unalh- imously. (i) CONSIDERATION OF PART-TIME AIRPORT ATTENDANT/CUSTODIAN Administrative Assistant Plotz informed the Council that more interest has been shown in the Airport Manager position since the last Council meeting. In the event the Airport Commission hires a Manager before spring, the posiw- tion of Airport Attendant/Custodian would be terminated. As an alternative until the Manager is hired, the Airport Commission recommends hiring a part- time Airport Attendant/Custodian for the hours of 12:30 PM to 5:00 PM week days and 11:00 AM to 3:00 PM Saturday and Sunday. Following discussion, it was the motion of Alderman Peterson to approve hir= ing a part-time Airport Attendant/Custodian. Seconded by Alderman Gruenhagen, the motion unanimously carried. (j) CONSIDERATION OF APPLICATION FOR SNOW REMOVAL PERMIT: 1. HAROLD L. MOLLS 2. FLORIAN THODE After discussion, it was moved by Alderman Peterson, seconded by Alderman Gruenhagen, to approve the applications for Snow Removal Permits as sub- mitted by Harold L. Molls and Florian Thode. Motion unanimously carried. (k) CONSIDERATION OF REZONING PROPERTY FROM R-2 TO C-2 AS SUBMITTED BY WALTER TEICH (FOURTH AVENUE N.E.) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION -6- COUNCIL MINUTES NOVEMBER 28, 1978 Administrative Assistant Plotz reported a petition was received -from eight people opposed to the rezoning, but no one appeared at the public hearing to voice their objection. Therefore, the Planning Commission gave approve to the request for rezoning as submitted by Walter Teich. Alderman Gruenhagen made the motion that with favorable recommendation of the Planning Commission to waive the first reading of Ordinance No. 16/78 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regula- tions In The City of Hutchinson And The Official Zoning Map and set second reading for December 12, 1978. Seconded by Alderman Peterson, the motion unanimously carried. (1) CONSIDERATION OF VARIANCE REQUEST SUBMITTED BY MARLIN TORGERSON WITH FAVOR- ABLE RECOMMENDATION OF PLANNING COMMISSION, BASED ON FACT PROPERTY IS NEXT TO UNDEVELOPED 20 ACRE PARK Following discussion, it was moved by Alderman Peterson that upon recommen- dation of Planning Commission to waive reading and adopt Resolution No. 6244 entitled Resolution Granting Variance from Section 6.05, B-3 of the Zoning Ordinance No. 464 to Allow A 15 -Foot Rearyard Setback to Save Several Mature Trees In Constructing A House at Rolling Oaks Lane. Alderman Gruenhagen seconded the motion, and it unanimously carried. (m} CONSIDERATION OF FINAL PLAT FOR MILLER TOWNHOUSE SECOND ADDITION WITH FAVOR- ABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, the motion was made by Alderman Peterson that upon favor- able recommendation of Planning Commission to waive reading and adopt Resolu- tion No. 6245 entitled Resolution Giving Approval of Final Plat for Miller Townhouse Second Addition. The motion was seconded by Alderman Gruenhagen and unanimously carried. (n) CONSIDERATION OF APPLICATION FOR CHRISTMAS TREE SALES PERMIT: 1. CHARLES PULKRABEK 2. AL PATRIAS After discussion, it was moved by Alderman Peterson, seconded by Alderman Gruenhagen, to approve the applications for Christmas Tree Sales Permits submitted by Charles Pulkrabek and Al Patrias. Motion unanimously carried. (o) CONSIDERATION OF PROPOSAL TO PURCHASE A POLICE VEHICLE Chief of Police O'Borsky informed the Council that the vehicle purchased in 1978 has not proven to be good for police work and has, therefore, been used mostly for supervisory purposes. It was his recommendation that the 1978 -7- COUNCIL MINUTES NOVEMBER 28, 1978 Ford LTD II be converted to an administrative car and a new 1979 Chevrolet Impala be purchased from Wigens in the amount of $6,900, without a trade-in, to be used as a patrol car. Following discussion, it was the motion of Alderman Peterson to approve the above-mentioned proposal, providing it does not increase the budget. Alder- man Gruenhagen seconded the motion, and it carried unanimously. (p) CONSIDERATION OF ADVERTISING FOR RADIO CONSOLE AND MOBILES AND OPENING BIDS ON DECEMBER 261, 1978 AT 12:00 NOON Chief of Police O'Borsky informed the Council that a radio console and radio mobiles are budgeted items for 1979; however, there will be a 10% price in crease after the first of the year. Therefore, he would like to advertise for bids to be opened on December 26, 1978 and would like Council approval to dc), SO. After discussion, the motion was tising and open bids on December and radio mobiles. Seconded by Tied. 10. MISCELLANEOUS made by Alderman Gruenhagen to approve adver- 26, 1978 at 12:00 Noon for a radio console Alderman Peterson, the motion unanimously car - (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT '4, Administrative Assistant Plotz commented that the Downtown Development Com- mittee has not met for some time, but a meeting may be held on December 5, 1978. Mr. Clarence Simonowicz of C.R.S. will be preparing some drawings re- lating to the Citizens Bank, as well as the bank's architect, for presenta- tion. Mr. Plotz reported the one tenant living in the former property of the His- torical Society is eligible for relocation benefits and has two options. Mr. Simonowicz has been working with the legalities involved. The School Board would like to hold an informal meeting with the City Council on December 4, 1978 at 7:30 P.M. Mr. Plotz informed the Council that the Transit Grant expires the end of De- cember, 1978 so the City should submit an application for third year funding. The grant is based on a 1/3 - 2/3 funding. After discussion, the motion was made by Alderman Peterson to submit an appli- cation and waive reading and adopt Resolution No. 6246 entitled Resolution Authorizing Entering Into Contract with State Department of Transportation for Hutchmobile Service. Seconded by Alderman Gruenhagen, the motion unanimously carried. COUNCIL MINUTES NOVEMBER 28, 1978 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Gruenhagen, seconded by Alderman Peterson, to ap- prove the verified claims and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 9:23 P.M. upon motion by Alderman Gruenhagen, seconded by Alderman Peterson, and unanimously carried. -9- Fund. RESOLUTION NO. 6247 TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $10,000.00 is hereby transferred by the Liquor Store to the General Adopted by the City Council this 12th day of December, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk MV F 1 ltf, O.M.B 41-112025; Approval Expires December 1979 9ozi 0404 permits issued I 78) in month of � NOVEMBER 197$ U.S. DEPARTMENT OF COMMERCE BUREAU OF THE CENSUS PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH (Please correct any error in name and address including ZIP code) REPORT OF BUILDING PERMITS ISSUED AND 1103500 41 7 9999 085 0 81 LOCAL PUBLIC CONSTRUCTION 26 0 MR ELDEN WILLARD BLDG OFFICIAL CITY HALL 37 WASHINGTON AVE WEST PLEASEBureau of the Census RETURN 1201 East Tenth Street HUTCHINSON MN 55350 WHITE Jeffersonville, Ind. 47132 COPY TO If no permits were issued this month enter "X" in box and return form. El 3 Section 1 — HOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED Number Cost of Number Cost of RESIDENTIAL BUILDINGS, Item Build- dousing Housing EXCLUDING ADDITIONS constructionBuild- construction AND ALTERATIONS ings units (Omit cents) ings units (Omit can a) (a) (b) (c) (d) (e) (f) (g) y One -family houses, including Zsemidetached row, and town 001 5 5 S 171,262 S J Two-family buildings 002 Three- and four -family buildings 003 W - z Five -or -more family buildings 004 TOTAL (001.004) 094 5 5 171,262 Moved or relocated buildings 005 1 ' Mobile homes 300 4 4 Section 11 — NEW NONHOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED Number Cost of Number Cost of RESIDENTIAL BUILDINGS 'No construction (Omit cents) construction (Omit cents) Build- ings Rooms guild- ings Rooms (a) (b) (c) (d) (e) (f) (g) Transient hotels, motels, tourist courts, and cabins 006 S S Other shelter 007 Section III — DEMOLITION AND RAZING Item PRIVATELY OWNED PUBLICLY OWNED Number Number OF BUILDINGS No. Buildings Housing units Buildings Housing units (a) (b) (c) (d) '(e) One -family houses, including J semidetached, row, and town 231 ' t N t� zb Two-family buildings 232 G .J W 5 Three- and four -family buildings 233 �m Five -or -more family buildings 234 All other buildings and structures 240 2,' PRIVATELY OWNED Section IV — NEW NONRESIDENTIAL Item PUBLICLY OWNED Number of Cost of construction Number of Cost of construction BUILDINGS No. buildings (Omit cents) buildings (Omit cents) (a) (b) (c) (d) (e) Amusement and recreational buildin s 008 $ _ Churches and other religious buildings 009 y.:,$ :::. \,« �, • �, ;.:::.` Industrial buildings 010 Parking garages 011 Residential garages and carports 012 2 S95 Service stations and re a ara es 013 • s •. . ; , : ;:. j:,<., • := Hospitals and other institutional buildings 014 Office, bank, and professional buildings 015 Public works an utilises buildings 016 Schools and other educational buildings 017 Stores and other mercantile buildings 018 Ocher nonresidential buildings 019 Structures other than buildinjts 020 CONTINUE ON REVERSE $IDE Section V — ADDITIONS, ALTERATIONS, AND CONVERSIONS PRIVATELY OWNED PUBLICLY OWNED TYPE OF BUILDINGS Item No. Number of Cost of construction Number of Cost of construction permits (Omit cents) permits (Omit cents) (a) (b) (c) (d) (e) Housekeeping residential buildings 021 9 S 32,536 S, All other buildings and structures 022 8 495,402 Section VI — INDIVIDUAL PERMITS — $100,000 OR MORE Please list below permits issued for new buildings and for new additions and alterations with a construction cost of :100,000 or more. ' Classify a permit for a combination residential -nonresidential building according to the major use of floor area of the building; enter number of housing units in column (f). Also list all permits for buildings omitted from Sections I, II, IV, and V because you could not classify them; enter a dash under item number in column (a). Item No. Kind of buildingName and address of owner or builderconstruction Ownership Cost of Number of housing (Mark one) (Omit cents) units (a) (b) (c) (d) (e) (f) --------------------- ❑ Private 0 Public = • --------------------- ❑ Private ❑ Public I --------------------- ❑ Private ❑ Public --------------------- ❑ Private ❑ Public --------------------- ❑ Private ❑ Public --------------------- ❑ Private ❑ Public _,------------------- ❑ Private ❑ Public --------------------- ❑ Private ❑ Public --------------------- ❑ Private i 11 ❑ Public -------------- ❑Private ❑ Public Comments i I ii I I� iNome of person to contact regarding this report Telephone Elden Willard Area code Number Extension de Building Official 612 879-2311 2 ORM G-401 (s -ss -ss) it HUTCHINSON CIVIC ARENA BOARD Minutes. November 159 1978 The Nand of Directors for the Hutchinson Civic Arena met on Wednesday, November 139 1978 at the Hutchinson Civic Arena. The following embers were presents Rollie Jensen, Ward Haugen, Ran McGraw, Lyle Block and Ralph Neumann. The meeting was called to order of 7:00 AN by Chairman Rollie Jensen? The minutes of the October 25, 1978 meeting were approved. Notion by Ward Haugen. Second by Lyle Black. Notion passed. Ralph Neumann reported the followings Income for Oct 1 - Oct 31 was $ 1938.03 Income for Nov 1 - Nov 14 was $ 8130.13 1be outside Bast entry door and wa21 will be installed now and billed in Jam. 79. The lights on the west end of the building outside will also be installed in November and billed in Jan. 79. A bill from [rasen's Plumbing and Heating for $773.00 for changing rest roar partitions to conform to "Handicap" specifications was received. The school lease agreement is still no resolved. A replacement fbr the Tennant ice Resurfacer should be looked into. The current machine is tough shape. A committee was set up to look into this. Note persons signed up for Figure Skating this year than last year. The next meeting will be held on Wednesday, December 20, 1978 at 7:00 AN at the Civic Arena. Notion to Adjourn by Lyle Block, Second by Ward Haugen, Notion passed. Respectfully Submitted, *LyeA. Block-S'ec�sstary NOTE: The terms of Lyle Block and Ward Haugen on the Board of Directors will expire on November 23, 1978. MINUTES DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD Tuesday, December 5, 1978 Chairman Quade called the meeting to order at 12:05 P.M. with the following members being present Marlin Torgerson, Tom Savage, Tom O'Connell, Bob Stearns, Lloyd Torgrimson, Don Abbott, Don Glas, Ralph Westlund and Dennis Hukriede in addition to Chairman Quade. Also present were Clarence Simonowicz, Consultant, Mayor Black, Jean Lerberg, Clarice Coston and Marlow Priebe. Chairman Quade opened the meeting with a discussion on the latest information regarding the proposed elderly highrise. Mayor Black stated the property has been acquired for the highrise site. There was an increase in the total acquisition price due to inflation, but the monies have been received from HUD. Negotiations with A & P Group have been started and a contract agreement was submitted to be reviewed further. Clarence Simonowicz reported on the availability of funding for the highrise. He went on to discuss the meeting with Irvin Burich, President of Citizens Bank, and stated new sketches were being drawn up to be presented next week. Tom O'Connell discussed some of the problems and considerationsthe bank is having with the present proposal for the downtown development. It was the consensus of the Committee to invite Irvin Burich to the noon meeting on Tuesday, December 12, 1978 to discuss the sketches and work out a solution to the problems. Also Al Albert will be present at this meeting to give the latest status with regard to the elderly highrise project, the downtown redevelopment, and give an update as far as the Holiday Inn. Clarice Coston reported Mr. Chamberlain had attended one of their meetings recently and seemed very enthusiastic about the project but is waiting to be awarded the franchise. Discussion followed with regard to the shopping center proposed on the edge of town across from Plaza #15. Members of the Committee expressed concern for the future of downtown Hutchinson and the redevelopment proposed. Chairman Quade pointed out that we (City) are at a point in time when we have to do something downtown and he reminded the Committee of the extreme importance of the meeting scheduled for Tuesday, December 12th. There being no further business to come before the Committee at this time the meeting was adjourned at 1:17 P.M. MINUTES "SENIORS ACTIVITY CENTER" ADVISORY BOARD TUESDAY, DECEMBER 5, 1978 The "Seniors Activity Center" Advisory Board met Tuesday, December 5, 1978 at 9:30 A.M. in the Old Armory with Chairman Thomas J. Stibal presiding. Present: Thomas Stibal Norine Riesberg Emma Lake Erna McKenzie Donald Falconer Ruth Engel Ralph Bergstrom JoAnn Gehlen The minutes of the previous meeting were read and approved. A motion was made, seconded and carried, to have Open House at the "Seniors Activity Center" when the work is completed and the facilities ready to be shown. A motion was made, seconded and carried, to ask the City Council and Park and Recre- ation Board for permission to use the south wall area in the Old Armory for a game area. A motion was made, seconded and carried, to request the Community Services Board for the Elderly to renew the bulk mailing permit for 1979. A recommendation was made that Thomas Stibal, Chairman of the "Seniors Activity Cen- ter" Advisory Board and Ralph Bergstrom, Chairman of the Community Services Board for the Elderly, attend the next Senior Citizens Club business meeting to explain the role of the "Seniors Activity Center" Advisory Board and the Community Services Board for the Elderly, and also the function of the Seniors Activity Center. Meeting adjourned at 10:45 A.M. Respectfully submitted, Ruth Engel, Secretary MINUTES AIRPORT COMMISSION DECEMBER 6, 1978 Members Present: Doug McGraw, Chairman John Miller Doug Hedin Randy Buboltz Jim Hanson Staff Present: Gary D. Plotz The meeting was called to order at 7:35 P.M. The Public Notice No. 2123, Invitation for Bids for Rental of Airport Shop Hangar was read. The following bids were received and opened: Weather Master Seeds, Inc. Dassel, Minnesota Trans McLeod, Inc. Hutchinson, Minnesota $150.00/mo. with utilities included or Payment of utilities for use of hangar with no additional rental fee $100.00/mo. without utilities A motion was made by Randy Buboltz and seconded by Jim Hanson to recommend the bid of Trans McLeod, Inc. of $100.00 per month plus utilities. The Airport Commission discussed the position of Airport Manager/Fixed Base Operator. It was felt we should proceed with contacting the two recent applicants to schedule an interview. Doug Hedin reported that one of the runway lights was out. Gary Plotz stated he will notify Fred Roberts to make the repair or replacement. The cross -wind runway was discussed, along with some various alternatives. It was agreed that Gary Plotz should contact Wes Hendrickson of T.K.D.A. to do an alternative angle, pursuant to the "wind rose." The meeting was adjourned at 9:20 P.M. TRANS McLeod, Inc. P.O. BOX 185 CITIZENS BANK BUILDING HUTCHINSON, MINNESOTA 55350 To the City of Hutchinson Trans McLeod, Inc. hereby bids $100.00 per month for the Airport Shop Hanger as per your publication No. 2123. The rental period to start December 13, 1978 and in accord with the memo of November 29, 1978 by Gary Plotz. Please be advised that Trans -McLeod, inc. will use the shop hanger as hanger space only and not for other storage or business purposes. President „ (612) 879-2311 f1UllH” CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: December 7, 1978 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: CETA EMPLOYEES - CIVIC ARENA Presently we have two full-time CETA employees at the Civic Arena (Marlin Raveling and Robert Riebe). Our present grant expires on December 31, 1978. We have requested further CETA funding in this area and the request is presently under consideration by Region 6 E and the Department of Economic Security. We hope that funding will be granted; however, we will not have a final answer until near the end of December. In order to maintain the necessary level of staffing at the Arena, it is the Arena Coordinator's request that approval be granted to continue the employment of these people if funding should be delayed or denied. Arrangements could be made in the budget if necessary. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 December 7, 1978 TO: City Council FROM: City Engineer SUBJECT: Consulting Firm Selection Sewage Treatment Plant Study Inasmuchas we have now been notified that the "Pre -Application Conference" will be held on January 3, 1979, at St. Cloud, I have asked that all firms contacted submit a written proposal no later than December 15, 1978. I ask that you select a time on the 18th,19th or 20th, if possible, to review same and to select at least two firms to interview. The interviews could then be held on the 27th or 28th of December if possible. We then would have time to notify the firm selected. The December 26th meeting will probably be quite long due to public hearings. Sincerely, CITY OF HUTCHINSON " � /. 6,_�2.;, � Marlow V. Priebe City Engineer pv 9_X.opsl f . r". (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: December 11, 1978 TO: Mayor and City Council _`__________________ FRDM;, —Gary D. PlgzZ Administrative Assistant_ _ _ _ _ _ _ _ _ — _ _ SUBJECT: 1979 Fire Department Budget_ _ , _ _ _ ` _ _ _ _ _ _ _ _ _ The 1979 Fire Department budget was presented with wage adjustments for all fire personnel. The wage adjustments were requested by the firemen themselves. We reviewed the personnel portion of the Fire Department budget and made no changes at that time. The increases requested were significant, as shown by the attached copy of our budget. Also since that time, the Fire Chief has recommended some adjustments in the existing dollars program for the 1979 budget as shown in his attached memo. We need to determine: (1) what increases you feel are deemed approved per the budget presentation, and (2) consideration of adjusting the pro- grammed dollars of.the 1979 budget pursuant to the request of the Fire Chief. /ms Attachments 9- f December 11, 1978 Hutchinson Fire Department Hutchinson, Minnesota 55350 Honorable Mayor and City Council: On December 7, 1978, Clint Gruett, mechanic for the Fire Department, contacted me on the wages that he will receive for the year 1979. These wages would be somewhat larger than what the Chief is getting. He would be satisfied with $2,500 rather than the $3,000 he asked for. This amount comes to double his wages from 1978, which was $1,500. The Chief's wages were $1,320 for 1978 and $1,800 for 1979. If this $500 was added to the Chief's wages it would bring this amount to $2,300 and the mechanic to $2,500. This would make the wages more equal. I talked to Gary Plotz and Ken Merrill on this and Gary recom- mended a proposal to you from myself on this matter. Thank you. Sincerely, Lloyd Schlueter Chief, Hutchinson Fire Department LS:nb cc: Gary Plotz Ken Merrill CITY OF HUTCHINSON ANNUAL BUDGET Fund General Department Division Fire Account Number 12 REGULAR EMPLOYEES CAPITAL EXPENDITURES 1978 1979 Classification Budget Adopted Machinery & Equipment Truck Replacement $5,000 Radio $2,000 Truck Replacement 109000 Number -of Em to ees Salary 1978 1979 1978 197 Adopted Classification Grade Budget Chief 1 $1,320 $1,800 . Asst. Chief 2 2 1,440 11950 Mechanic 1 1 1,500 ✓ 3,000 Fire Marshall - P.T. 1978 - 200 hrs 1 3.25 650 Fire Fighter 1500 40 40 4,875 8,000 2000 3.25 4.00 Fire Inspector 1 16,000 25,785 14,750 -28- CAPITAL EXPENDITURES 1978 1979 Classification Budget Adopted Machinery & Equipment Truck Replacement $5,000 Radio $2,000 Truck Replacement 109000 REGULAR COUNCIL MEETING WATER & SEWER FUND DECEMBER 12, 1978 Blue Cross/Shield medical insurance $ 300.74 Central District Services gasoline 147.49 Coast to Coast supplies 2.49 Commissioner of Revenue sales taxes 773.17 Crown Life Ins. Co. dental insurance 93.56 Feed Rite Controls Inc. acid 87.74 GTC Auto Parts supplies 6.20 Gambles burner head 3.99 Hutch Iron & Metal Co. angle iron 3.90 Hutchinson Utilities computer chgs & electric 7228.65' Hutch Wholesale Supply supplies 26.78 I.B.M. typewriter service contract 71.50 Johnson Super Value distilled water 36.66 Junker Sanitation refuse charges 10,110.03 Krasen Hardware Hank supplies 11.63 Leef Bros. uniform rental 74.05 Plaza OK Hardware supplies 5.09 Quades Inc. supplies 1.52 Rockite Silo. -.Inc. concrete mix 23.05 St.Paul Life Ins. Co. life insurance 31.50 Van Waters & Rogers chemicals 25.95 Wallys Tire Co. repairs 9.00 Water Products Co. meter 191.19 Wigen Chev. Co. repairs 121.17 N.W. National Bank interest & fee on bonds 14,291.30 Am. Payment Centers Inc. 3 months rental 60.00 Quality Control Equipment Co. supplies 150.93 Goodin Co. repairs 109.98 Mn. Pollution Control Agency 2 registration fees 70.00 Hutchinson Telephone Co. phone service 56.60 $ 34,125,86 GENERAL FUND Hutchinson Community Hospital refund ins. modifier $ 1696.00 Burns Manor refund ins. modifier 1960.00 Airport Change Fund change 50.00 Gale Boelter % safety shoes 5.00 Aviation Promotion Inc. Help Wanted Ad 20.00 Fire Engineering 3 yrs. sub. 25.00 Lomita Midwest Tag Co. dog licenses 31.47 Mn. State Fire Dept Assn. 1979 dues 60.00 Prairie House Inc. meeting expenses 19.66 Don Streicher Guns Inc. 2 guns 315.25 Kim & Kathy Piehl refund 25.00 Judy Thunstrom skating instructor 38.00 Korean Quast skating instructor 36.00 J.W. Hanson Const. Co. sidewalks & ramps 1398.40 Roberta Tabberson mileage 17.70 Blue Cross/Shield medical insurance 4010.62 Crown Life Ins. Co. dental insurance 1244.52 St.Paul Life Ins. Co. life insurance 362.55 // . -'et" -2 - Paul Barcenas recreation -referee $ 110.00 Greg Barcenas recreation -referee 46.00 Paul Biedler recreation -referee 51.00 Chuck Corlett recreation -referee 51.00 Kerry Kuester recreation referee 5.00 Pat McCormick recreation -referee 7.00 John McTaggert recreation -referee 25.50 Russel Newland recreation -referee 85.00 Wendy Olson basketball refund 7.00 Milan Schmidt recreation referee 76.50 Bob Wohlford recreation referee 120.00 Hutchinson Telephone Co. phone service 1435.47 Hutchinson Plbg. & Htg. motor & repairs 105.43 D.J.Bjack mileage 21.00 Commissioner of Revenue arena sales tax 49.60 A.B.Dick Products off set supplies 11.00 Albinson grade rod 122.06 American Linen Co. laundry service 21.87 Am.Welding Supplies welding gas 10.95 Bellkato Company pen cleaning machine 121.56 Gene Birk snow removal 263.25 Brinkman Studio film finish 22.85 Brunberg Plbg. & Htg. clean furnace 18.50 Co. Auditor assessment contract 6250.00 CRS Associates professional fees 895.00 Central District Sercies gasoline 2079.43 Coast to Coast supplies 52.04 Coca Cola Bottling supplies -arena 266.25 Culligan Water Cond. services and salt 22.30 Condons Supply Co. Inc. supplies 366.49 Div. of Boiler Inspection 4 boiler certificates Manor 16.00 Earl F. Anderson & Associates repair parts 3.70 Erickson & Templin Const. snow removal 391.00 Family Rexall Drugg office supplies 112.55 Felskas equipment repairs 56.66 Floor Care Supply Co. cleaning supplies 285.80 Forbes Auto Store repairs 32.40 Fabricare Cleaners cleaning 18.30 GTC Auto Parts supplies 35.78 Gambles oil & supplies 29.04 G.F.Nemitz supplies 56.01 George Field intown mileage 30.00 Henrys Candy Co. Inc. supplies -arena 234.72 Hutch Community Hospital alcohol tests 24.00 Hutch Fire Dept. drills & runs 438.75 Hutch Ins. Agency clerk-treas bond 375.00 Hutchinson Iron & Metal iron 1.80 Hutch Leader publication costs 453.97 Hutch Medical Clinic exam Bruce Erickson 22.00 Hutchinson Utilities electric & gas 9239.75 Hutch Wholesale Supply supplies 287.40 Hutch Oil Co. heating Oil 372.00 Hutch Shoppers Guide help wanted ad 10.75 Ink Spots printing and paper 173.75 I.B.M. typewriter service contracts 500.50 Jahnkes Red Owl groceries -arena 87.44 Jerabek Machine Shop repairs 10.00 Jerrys Tire Co. repairs 37.60 -3- Krasen Hardware Hank supplies $ 1.24 Krasen Wholesale supplies 7.93 L & P Supply Co. repairs 9.50 Lamberts tandard Service car washings 30.00 League of Mn. Cities league ins. activities 100.00 Leef Bros uniform rental 323.35 Lloyd Schlueter intown mileage 30.00 Loyd Lipke-Clerk of Court d.l. fees 128.50 Mankato Mobile Radio Inc. repairs 94.88 McLeod Coop Power Assn. electricity -airport 74.64 Jack Meyer boarding fees 78.00 Meades 66 Station gas and repairs 143.45 Ken Merrille mileage 37.65 Mn.Wisc. Truck Lines freight charges 14.00 Mn.Rescue & 1st Aid Assn. 1978 dues 15.00 Marilyn Swanson tea 2.69 New Ulm Wholesale Inc. supplies -arena 65.00 S.A.Nies supplies 26.60 Northland Beverages Inc. supplies 59.65 OkHardware supplies 174.33 Dean Oleson snow removal 263.25 Gary Plotz mileage 63.48 Plowmans Inc. repairs 347.41 Marlow Priebe fall conference 174.46 Printers Service Inc. sharpen knives 66.20 Quades supplies,gen.check etc. 107.92 Rannow Electric electrical repairs 87.89 Schmeling Oil Co. diesel fuel,grease, oil 883.93 Simonson Lbr Co. supplies 28.61 Sorensen Farm Supply supplies 63.06 TKDA prof. services 350.00 Trails End Inc. repairs 754.13 Tri County Water Cond. rental 24.55 Tennant Co. repairs 25.50 Uniforms Unlimited Inc. clothing 90:35 Xerox equipment rental 442.36 Wallys Tire Shop repairs & tires 105.00 Wigen Chev. Co. tube 98... State Treas emp bjer PERA 2430.23 Hazel Basemen contract payment 5280.00 $50,376.61 OFF STREET PARKING Charles Bell servicing meters $120.00 DEBT SERVICE FUND Am.National Bank Burns Manor Bonds $ 65,153.26 1st National Bank of 3t. Paul Hospital Bonds 36,437.92 IMPROVEMENT BOND FUND American National Bank Bonds of 1968 1,235.00 1st National Bank of St. Paul Bonds od 1970 3,097.50 MUNICIPAL LIQUOR STORE December 12, 1978 City of Hutch - General Fund payroll 5124.99 City of Hutch - General Fund FICA, PERA,Hosp. Ins. 6198.61 Griggs, cooper & Co. liquor & Wine 4053.09 Johnson Brother Wholesale liquor & wine 486.12 Twin City Wine Co. liquor & wine 1685.79 Old Peoria Co. liquor & wine 1415.36 Ed Phillips & Sons liquor & wine 2002.97 Hutch Cold Storage liquor & wine 150.00 A.J. Ogle Co. Inc, liquor & wine 121.95 Friendly Beverage Co. liquor & wine 529.50 Lenneman Beverage Dist. beer 5337.10 Locher Bros. Dist. beer 5149.00 Triple G beer 4911.80 Hunker Sanitation Nov. Service 48.00 Judson Valley Enterprises mix 46.80 Hutchinson Telephone Co. Nov. Service 31.15 Floor Care Supply disposable bags 7.50 Nationwide Papers supplies 142.78 Allen Office Products supplies 2.25 Twin City Wine Co. liquor & wine 548.72 Old Peoria Co. liquor & wine 1817.80 Ed Phillips & Son liquor & wine 1857.25 Griggs, Cooper & Co. liquor & wine 2233.24 Hutchinson Leader Nov Advertising 82.08 Northland Beverages mix 36.15 American Linen Supply Co. Nov Service 11.20 Coca-Cola Bottling Co. mix 108.40 Sprengeler Trucking freight 545.84 44,685.44 Bonds of 1976 N.W. National Bank of Mpls. interest & fee $30,858.25 Bonds of 1978 Buffa to Bituminous Inc. Est. #5 $47,577.05 Atkinson Blacktop Inc. final estimate 19,696.48 Juul Contracting Co. Est. #7 21,626.37 Bonds of 1977 Duininck Bros & Gilchrist final est. $19,395.53 C (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M FOR YOUR INFORMATION DATE: — — December 11, 1978 — TO: Alderman Bruce Peterson FROM: Kenneth B. Merrill, Cid Accountant — — — — — — — — — — — — — — SUBJECT: Transit Department ----------------- ------------------ Gary Plotz has asked me to explain our current position in the Transit Department. In our current year operation we have incurred a total di- rect expense of $19,201.20 (expenses from January 1, 1978 to October 31, 1978). The revenues for this same period are $4,533.28. We are under contract with the State to divide the deficit on a 2/3 - 1/3 sharing, the State picking up the 2/3. The City, however, does add to the deficit by including in-house personnel and equipment cost. This method, called "soft match", allows the City to use expenses normally incurred but not directly associated with the transit program (the City would have the personnel and equipment whether we had the transit program or not.) We must still go through a review audit, but if all expenses are allowed, we should be able to just about cover all of the direct out-of-pocket costs. If there are any further questions or clarification, I -will be happy to answer them. /ms cc: Mayor and City Council I 1978 CITYCF HUTCHINSON PAGE 64 (OPTION 021 DIVISION -OPERATING STATEMENT -BY OBJECT YEAR -TO -GATE FOR THE PERICO ENDING 10-31-78 01 GENERAL FUND DIV 52 TRANSIT OBJECT DESCRIPTION - APPROVRIATION ENCIMBRANCE EXPENDITURE PRIOR 110. ADJ UNENCUM BAC OCT HRS PLAN HRS USED 4100 MAGES-REG.EPPLOYEES C 126.60 40.0 Y 119419.00 49C99.84 7#319.16 35.9 940.3 4112 0 T REG EMPLOYEES C Y 23.20 23.20-999.9 2.9 4120 MAGES-TEMPOFARY EMPLOYEES C 1004.02 357.8 Y 49200.00 99705.29 St 505.29-231.1 29821.4 4131 VACATION PAY C a Y 336.82 336.82-999.9 •85.0 4132 HOLIDAY PAY C 25.81 6.5 Y 135.69 135. E9-999.9 34.5 4133 SICK PAY C Y 237.42 237.42-999.9 59.8 4141 PERA-COMBINED C 113.39 Y 538.12 538. 12-999.9 4144 FICA- CITY PORTION C 159.51 Y 461.18 46 7. 18-999.9 4150 HOSPITALIZATION INSURANCE C 87.09 Y 56.18- 56.18 999.9 •t+* TOTAL PERS SERVICES C 19816.62 404.3 Y 159619.00 159487.38 131.62 99.2 39943.9 4200 OFFICE SUPPLIES C Y 25.00 16.19 8.81 64.8 4210 OPERATING SUPPLIES C 3.00 Y 25.00 13.15 11.85 52.6 4211 MOTOR FUELS C LUBRICANTS C 142.92 Y 29000.00 19509.80 490.20 75.5 4212 CLEANING SUPPLIES. _ C _ Y 4.38 4.38-999.9 4220 REPAIR E MAINT.SUPPLIES C Y 100.00 194.01 94.01-194.0 4221 EQUIPMENT PARTS _ C Y .80 .60-999.9 •;�• TOTAL SUPPLIESPFEPtMAINT C 145.92 Y 29150.00 1#738.33 411.17 80.9 01 GENERAL FUND OV 52 TRANSIT 64 1978 CITY OF HUTCHINSON PAGE 65 (OPTION 021 DIVISION -OPERATING STATEMENT -BY OBJECT YEAR-TO-DATE FOR THE PERIOD ENDING 10-31-78 O1 GENERAL FUND DIV 52 TRANSIT OBJECT- 0ESCRIPTIGN APPROPRIATION ENCUMBRANCE EXPENDITURE PRIOR MO. AOJ UNENCUM BAL PCT HRS PLAN NRS USED - 4310 CO_MMLNICATICNS C 29.05 Y 250.00 286.73 36.73-114.7 4320 TRAVEL -SCHOOL CONFERENCE C_ 123.40 Y 200.00 150.93 49.07 75.5 4322 CAR C Y 32.40 32.40-999.9 4324 CONFERENCES E SCHOOLS C Y _ 14.78 14.78-999.9 4325 MEETINGS C 50.67 Y 71.97 71.57-999.9 4330 ADVERTISING - C 5.00 __ Y _ _ _ _ _ _ 58.50 58.50--999.9 _ 4340 PRINTING G PUBLISHING C Y 500.00 163.55 336.45 32.7 4354 AUTOMATIVE INSURANCE_ C _ Y 31000.00 300.00 2r700.00 10.0 4370 CONTRACT REPAIR, C MAINT. C 454.65 Y 1,000.00 774.53 225.47 77.5 4380 RENTALS C Y 50.00 50.CO-999.9 •�R• TOTAL 0TH SERV ANO CHARGE C 662.77 Y 4,950.00 1#903.39 31046.61 38.5 4401 DUES C SUBSCRIPTICNS C Y 50.00 25.00 25.00 50.0 4402 LICENSES 1 TAXES C 40.00 Y 40.00 40.CO-999.9 4409 MISCELLANEOLS C Y 50.00 28.70 21.30 57.4 :res TOTAL MISCELLANEOUS C 40.00 Y 100.00 93.70 6.30 93.7 4530 MACHINERY E EQUIPMENT C Y 21.60- 21.60 999.9 01 GENERAL FUND DV 52 TRANSIT 65 9 01 GENERAL FUND OV 52 TRANSIT 66 1978 CITY OF HUTCHINSON PAGE 66 (OPTION 021 DIVISION -OPERATING STATEMENT -BY OBJECT YEAR-TO-DATE FOR THE PERIOD ENDING 10-31-78 01 GENERAL FUND DIV 52 TRANSIT OBJECT OESCRIPTIdN APPROPRIATION ENCLMBRANCE EXPENDITURE PRIOR *MO. AOJ UNENCUM 8AL PCT HAS PLAN HRS USED *�• TOTAL CAPITAL CUTLAY C Y 21.60- 21.E0 999.9 TOTAL AMOUNTS THIS_DIVISION _ C _ 2.665.31 404.3 Y 22.819.00 199201.20 3*617.10 84.1 3@943.9 '1 01 GENERAL FUND OV 52 TRANSIT 66 FOR YOUR INFORMATION Thi; Hutchinson Safety Council mat ??' ' �7J' &Z 12:0-9 r:oon , at thefel va't Coach in Hutchinson, rAN. There were 8 members and I guest present. Vice -President Orville Kuiken presided in the absence of President flyron Johnson. The :meeting was opened with a silent prayer. The October minutes were approved as read. A bill of $3.80 to Joyce Rix was approved for payment. Dick Waage, from the Hutchinson Police Dept., reported on a letter received from the State of Minnesota - Department of Public Safety, regarding organizing a state -aide campaign to reduce the number of traffic deaths involving drivers under the Influence. He asked for our support on the Pecember 4th meting of mayors to be held in St. Paul. A discussion was 'geld on rules, l au:a and regulations about dri pki rg drivers. Larry Ladd made the motion we send a letter to the mayor advising him we had discussed the letter and to indicate we will l support. this �^n :.r ig a. The motion was seconded by Dick Waage. A copy ©f this l e dte-�- is to be sent to ! tC5pmn Johnson. RE: Yraffic conditions by Happy Chef and Bridge Road. The police know of this traffic problem and are working to try to correct"it if at all possible. The December meeting will be December 1.8 and the place to be announced, so check your meeting notice. postcards. The meeting was adjourned by motion. Treasu'rer's Report: Balance on hand Deposits Disbursements: Balance on hand 11-1-78 Postage - J. Rix $157.33 3.30 $153.53 z � C REPORT OF THE for the MonthofNovemberR1978R FOR YOUR INFORMATION The month of November marked the start of many new leagues and programs which are listed in the information below. Our permit system is in operation and our registration system should be ready soon. We received a conformation on hosting the 1979 Men's Class A State Broomball Tournament. In addition to this we are looking into hosting the Men's (six man) State Broomball Tournament February 17th and 18th. This is the first tournament for six man broomball operated by the M.R.P.A.. We have employed three work study students as Building Coordinators in the Old Armory which has enabled us to have someone in the building whenever there is an activity. Current Programs Program Day and Time Teams/Participants 3rd and 4th Grade Basketball Saturday 9-11 4/40 5th and 6th Grade Basketball Saturday 11-2 6/67 Youth Wrestling Saturday 9:30 /22 participants Men's Basketball Wednesday 7-11 8/96 Men's Church Basketball Tuesday 7-10 6/80 Men's Volleyball Monday 8-11 6/70 Co-Rec Volleyball Tuesday 7-10 10/160_ Men's Church Volleyball Thursday 7-11 14/200 Men's Broomball Wednesday 7-11 8/120 Women's Recreational Volleyball Thursday 6:30-10:30 12/120 Programs recently completed 7th and 8th Grade Girls' Volleyball Finals Monday, November 13 (had 4 teams and 32 participants) Youth Football Awards Night Thursday, November 16 at the High School Cafeteria Stan Systma was the guest speaker. Youth Gymnastics Ends on Saturday, December 9 (had 30 participants) Continued OPEN GYM AND SWIM The Hutchinson High School Gym will be open for public use along with the High School Swimming Pool. Gym hours are 7 to 9 p.m. and pool hour is 8 to 9 p.m. on Sunday nights. Admission cost is 50C per person at the door and is good for both gym and pool use. Come, bring the fanily, and enjoy yourself every Sunday night from December 10 to March 25. Persons under 16 years of age must be accompanied by an adult. *Note - No Open Gym and Swim December 24 or December 31 (Christmas Eve and New Years Eve) CROSS COUNTRY SRI RENTAL Cross Country Skis may be rented for the rate of $2.00 per week or 50C per day. Enjoy the Minnesota winter. Skis may be checked out Monday through Friday from 8 a.m. to 5 p.m. from the Recreation Department located in the Old Armory Building. WOMEN'S RECREATIONAL VOLLEYBALL This league will play Thursday nights in the Old Armory'Gym beginning January 11. Registration may be made in advance with a deadline for sign up on January 4. The league is played with no referees and meant to be "Recreational" and is for adult women. WOMEN'S COMPETITIVE VOLLEYBALL The league is for adult women's volleyball teams who desire a chance to play in State Tournament competition. Games will be refereed by M.R.P.A. rules and league play will start on January 18. Registration must be made in advance with a deadline for sign up on January 11 at the Recreation Department Office. PUBLIC SKATING RINKS Neighborhood skating and hockey rinks will be open as soon, and long, as the weather permits. In Hutchinson, rinks are at the following locations: Tartan Park (hockey only) 2nd Avenue and Ontario Street, North.Jaycee Park (skating only) Northwoods Avenue and Elm Street, Elementary School (skating only) Washington Avenue and Grove Street. At each of these rinks there is a warming house with easy rink access. Tenative Warming House Hours: Weekdays 4-9 p.m. Sundays 1-9 P.M. Saturdays and Holidays 10 a.m. - 9 p.m. Exceptions: Christmas Eve and New Years Eve 1-5 p.m. Christmas Day and New Years Day 1-9 P.M. WOMEN'S BASKETBALL The league is designed for adult women of the Hutchinson area. Games will be refereed by M.R.P.A. rules on Wednesday nights starting January 3. Registration in advance must be made before the deadline, January 27, 1979. MEN'S RECREATION BASKETBALL This is a league developed solely for the purposes of fun and exercise. No referees will be used. Each player will call his own fouls. Play will begin on Friday, January 5. Registration must be made in advance before the deadline of December 29, 1978. t e Continued WINTER SPECIAL EVENTS Harlem Globetrotters All-Star Variety Show Sunday, February 25 at 1:30 p.m. Met Sports Center, Bloomington, MN All ages admission $6.50 (includes bus and reserve seat) Bus leaves at 11:30 a.m. and will return at 6:30 p.m. Shipstads & Johnson Ice Follies Saturday, March 31 at 12 Noon Met Sports Center, Bloomington, MN All ages admission $7.50 (includes bus and reserve seat) Bus leaves at 10 a.m. and will return at 4:30 p.m. Shipstads & Johnson Ice Follies Friday, April 6 Met Sports Center, Bloomington, MN *Senior Citizens only -admission $5.75 (includes bus and reserve seat) Bus leaves at 12 Noon and will return at 6:30 p.m. Disco Saturday Saturday, March 31 Students from 1-5 p.m. and Adults from 8-12 p.m. Watch for further information in -the Hutchinson Leader MEN'S STATE CLASS "A" BROOMBALL TOURNAMENT March 9 - 11 Hutchinson Civic Arena Sponsored by Minnesota Recreation and Parks Association and hosted by the Hutchinson Recreation Department CALENDER o - DECEMBER SUNDAY MONDAY TUESDAY _ WEDNESDAY THURSDAY FR?DAY SATURDAY r 1 2 Youth Basket- ball & Wrestling Old Armory & High School ----------------- w Gymnastics at High School 3 4 Men's Volley 5 Men's Church 6 Men's Basket- 7 Women's Rec 8 9 Youth Basket- ball at OA Basketball - OA ball - OA & Elem Volleyball - OA ball & Wrestling ---------------- ---------------- OA & HS Co-Rec Volley- Men's Church ---------------- ball - Elem. Volleyball-Elem. Gymnastics ends at High School 10 Open Gym & 11 Men's Volley 12 Men's Church13 Men's Basket- 14 Women's Rec 15 16 Youth Basket - Swim at High ball at OA Basketball - OA ball - OA & Elem Volleyball'- OA ball & Wrestling School----------------- ----------------- OA & HS Co-Rec Volley- Men's Broomball Men's Church ball - Elem. begins at Civic Volleyball-Elem. 4 Arena 17 Open Gym & 18 Men's Volley- 19 Men's Church 20 Men's Basket- 21 Women's Rec 22 23 Swim at HS ball at OA Basketball - OA ball - OA & Eleni Volleyball - OA Co-Rec Volley- Men's Broomball Men's Church ball - Elem. Civic Arena Volleyball-Elem. 24 25 26 27 Men's Basket- 28 29 30 ball - OA & Elem ----------------- Men's Broomball Civic Arena 31 JANUARY 1 JANUARY 2 JANUARY 3 JANUARY 4 JANUARY 5 JANUARY 6 Men's Church Men's Basketball Men's Church Youth Basketbal Basketball - OA OA & Elem. 'Volleyball -Eleni. & Wrestling ----------------- OA & HS Men's Broomball Civic Arena (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 December 5, 1978 TO: City Council FOR YOUR INFORMATION FROM: City Engineer SUBJECT: Street Lights I submit the following article I read recently, for your information. I ala sending a copy to all departments as well as the Utilities, so everyone becomes aware of the necessity of reporting any street lights that are not in working order. Failure to Maintain Street Light a Cause of Injuries. Public Works, Vol. 108, No. 10, pp. 55, October, 1977. An example of the importance of prompt maintenance or correction of faulty lighting is given by this court ruling. An Appellate Court in Illinois has affirmed the judgment of a trial court that the City of Chicago had been negligent in failing to maintain a street light. A man had sued both a motorist and the city when he was struck by another car while standing behind his own stalled automobile. It was claimed that a nearby street light which was unlit was the proximate cause of the accident. The roadway had been unlit for some time and reasonably was or ought to have been known by the city. The court also found that the city's negligence was the cause of the injury of the plaintiff. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv December 5, 1978 "FOR YOUR INFORMATION The library board met on December 5, 1978, with the following members presents Ralph Bergstrom, Earl Schmitz, Sally Cone, Paul Berg, Elaine Clay, Kathy McGraw. The minutes of the previous meeting were read and approved. Plans were discussed for the 75th anniversary of the library. Kathy McGraw, Sally Cone and Gena Iverson were appointed to a committee to plan and have a brochure printed. A motion was made by Kathy McGraw, seconded by Earl Schmitz, that a bid of $245 from Don Peterson for the repair of ceilings in the library and office be accepted. Motion carried. Meeting adjourned. i � r Secretly ! MINUTI JF CROW RIVER REGIONAL LIBRARY BARD November 13, 1978 FOR YOUR INFORMATION The Crow River Regional Library Board met at the Meeker County Courthouse, Litchfield, on Monday, November 13, 1978. Present: Aleda Swanson, Dassel Representing: Meeker County Joan Reckdahl, Grove City is Meeker County Bea Thompson, Litchfield IS Litchfield Marcia Kleberg, Willmar Willmar Jeanette Buchanan, Willmar Willmar Leif Fostervold, Spicer Kandiyohi County Alyce Gandrud, Sunburg Kandiyohi County Orlynn Mankell, New London Kandiyohi County Wayne Hebrink, Renville " Kandiyohi County Ralph Bergstrom, Hutchinson Hutchinson Kathy McGraw, Hutchinson Hutchinson Burton Sundberg, Director, CRRL Kathy Matson, Asst. Dir., CRRL Absent: LeRoy Sanders, Willmar* Representing: Willmar Rosella Lipke, Stewart* 11 McLeod County Karen Osterberg, -Watkins* of Meeker County Rev. Duane Grage, Litchfield* to _ Litchfield Howard Christensen, Hutchinson* of McLeod County Maria Nathe, Winsted* of McLeod County Howard Hoese, Glencoe it Glencoe *Excused Absence The meeting -was called to order by the chairman, Mr. Bergstrom. The secretary'i minutes were approved for September and October. The treasurer's report was accepted for September but the October treasurer's report will be presented to the board at the December meeting because the treasurer has not previewed it as yet. Mr. Sundberg requested that "Revision of Budget for 1979" be placed under New Business. The director's report was presented. Mr. Sundberg reported on the Regional Diroctor's meeting at the Rockford Road branch of Hennepin County Library. Several items discussed at that meeting were: reciprocal borrowing contract on a statewide basis, support grants, and the letting of bids on the purchasing of expensive equipment for libraries. The change in the law is that items over $500:00 used to need to be advertised and have sealed bids. The figure now is $10,000.00 and over which need to have sealed bids. The library can currently purchase anything on the open market up to $10,000.00, but at least two pricings should be considered through direct negotiation. A current copy of the law changes is attached to the minutes. A library committee has been formed in Cosmos regarding the use of the $1,000.00 gift. The bills were presented for payment. Mr. Fostervold moved, second by Mr. Mankoll-, that the bills be paid. Carried. The last page of the "Purchase Orders to be Presented to Library Board" should have the date changed from November 14•to November 13, 1978. Committee Reports: a. Certification of minimum support figures have been filed with and approved by the county boards of commissioners (county auditors). b. Meeker County has approved the Bird Island agreement. Mr. Bergstrom indicated it was his understanding that McLeod County has also taken care of this matter. c. Renville County Update -- the referendum to establish library service in Renville County was defeated. A copy of the voting statistics for the referendum was distributed. 'It was noted that a brochure was distributed door to door in that county by the Renville County Citizens for Library Service encouraging a yes vote for the library referendum. The citizens committee in Renville County intends to continue in case something changes. d. Special grant application has been approved and the preliminary work has begun. Hopefully an assistant for -this grant can be obtained by the first of the year. An additional $750.00 was granted to CRRL under this grant, making a total of $2,920. Communications: a. Public Library Newsletter was passed around. b. The League of Women Voters of Minnesota are studying public library financing this year. The LWV July -August 1978 issue of the "Minnesota Voter" was distributed to each member. This is entitled "Public Library Funding in Minnesota." Maps of the regional public library systems were distributed. It was noted that LacQuiParle and Big Stone counties have now joined Western Plains and Murray County has broken away from the Plum Creek Library System. c. Estimates for regional library state aid money for FY 1979 were distributed. It was noted that we will not receive additional money under the equalization aid, so our amount remains the same as FY 1978. Unfinished Business: a. Limited Statewide Reciprocal Borrowing Compact -- This is essentially the same type of agreement we have with several other libraries surrounding CRRL. The total state does not have to sign --only those signing will participate in this coupact. Melsa does not wish to join. Hopefully this would start January 1. Mrs. Thompson moved, second by Mrs. Reckdahl, that we approve and participate in the limited statewide reciprocal borrowing compact. Carried. b. Changing name of library -- discussion was held regarding the possibility of changing the name to Crow River Library System or even a completely new name. This will be placed on the December agenda and board members should talk to governing body members, etc., on their feelings about a change. New Business; a. Overdue fines schedule -- The staff has recommended the attached change in CRRL fine policy. All libraries in the system would use this policy. Mr. Postervold moved, second by Mrs. Gandrud, that we adopt the attached fine policy for CRRL. This policy would be re-evaluated again in 6-9 months. Carried. b. 1979 Budget Update -- The city office has indicated they would like to set up a computer program for the 1979 budget as soon as possible. (Attached is the 1979 budget,with current revisions). $4,552.15 additional revenues will be received from the participating three counties. A special category has been set up for the special project and all expenditures for this will be charged against it. M5 Reckdahl moved, second by Miss Swanson, that we approved the 1979 budget with the revisions as presented. Carried. Mileage reports were recorded. Meeting adjourned. Respectfully submitted, Jeanette Buchanan Secretary Investments redeemed Investments purchased Ending cash balance S 279750.00 24,104.35 (4,183.97) $309,684.34 279,450.17' (4,183.97) Savings Pass Book $28,974.44 as of November 30, 1978 `ROW RIVER REGIONAL LIBRARY November 1978 Treasurer's Report LeRoy Sanders, Treasurer i BUDGET^ MONTH YEAR TO DATE Balance - - - - - - # (1-1525.26) $ 1.32 Receipts: State/Fed Aid(revised 1/31) 100,000.00 24,000.00 95,264.10 Kandiyohi County 51:331.18 51031.20 Meeker County 359563.92 23,440.28 McLeod County 389991.02 16,967.27 Willmar 41,998.26 419998.26 Litchfield 219797.26 219797.26 Hutchinson 319142.19 31,142.20 Glencoe 14,262.97 14,262.97 Petty Cash 12,000.00 1,273.50 14,791.05 Gifts -0- 453.00 Other 3,000.00 17,998_3, 350,086.80 25,273.50 3299412.85 From 1977 Budget 28,548.70 From Reserve 92653.50 TOTAL RECEIPTS plus BALANCE $388,289.00 $ 23,748.24 -$3299414.17 FC:.".1 AtO DE'ARTi:ENT AP PROPFJATIONS VTO EXPEI:O:TURES YTO EYPU.,OITUP.ES f SPEt:T 'JJb:GPEI:LED BA LF BRAF:Y PZRSTIAL SERVICES SALARIES 217,259.00 17,792.27 247,806.83 95.6% 9,452.17 _ - FZ;£.FORMING ARTS -- - - 3,500.00- ____0.00 3,583.56 162. 93-�S6K_ HOSPITAL MED. INSURANCE E,700.0L 990.99 11,410.26 131.:,`. 2,710.23;4 PERA & SOCIAL SECURITY 18,COfl.CO 1,57.0.76 18,791.49 104.40- 71)1.45,r- , TOTAL - --- -- --- 47,E 59�Oi) �0,3 S.C., 241U2.16 97.c r5 E�i►14 MATERIALS BOOKS: ADULT 54,CCO.00 5,367.75 43,74-4.26 81.01Z 10,255.74 BOOKS: CSILDRENS- -- _ - _ _-J2.000.00---- 1,-57.5.61 12,$�6.6Q_ 71a4r_ PEP.IODICALS 4,t,00.CO 1,021.21 7.834.18 163.25 3.0Z4. 18K PAMPHLETS 500.00 21. 13 1,068.76 217.6° 583.76C __--- --- AUDIO VISUAL ------6+C00.Cfl------ _4-62.26-- 4,526.68 PAINT IANG S 409.00 0.00- _75655_1,47.1.321. 57.88 14.5% 342.12 BINDING 800.00 127.82 599.51 74.90 200.49 - - - MICROFORMs - -----__---300.00--------_-. 0.00-- -------42.rzL-_14.2'__,--_..257.39-- TOTAL 84,800.CC 8,505.65 70,752.43 83.40 :4,047.52 _ MAINTENANCE --- ----- Cl'STODIt.L SUPPLIES & SERV. ---------- _-- 882.0 - __-_ - ___ 69.,4:. _-_- 657.85 --_74.8' - 222.15 _--- TELEPHONE 2,200.00 233.10 1,969.66 89.50 230.34 TELETYPE 1,600.00 225.96 1,698.93 106.: 98.93 B009MOBILD OPERATION(INCL.INS.) Z,000.00_ 443.016,331.48 90.4%__._668.52 _ TOTAL 11,680.00 941.55 10,657.92 91.2% 1,022.08 OTHER SUPPLIES _ __8,500a00.___.___7_6.75 PROMOTION & PROGRAMS 900.CO 0.00 961.35 106.80 61.3524 POSTAGE 2,750.00 286.28 3,506.58 127.5% 756.58'_ MILEAGE & MEETINGS -_ ___- -4,000.00--_ _ __308.42_-___`4,537.21.-_ 113.4% �_._ 537.21k__� MEMBERSHIPS 400.00 0.00 470.00 117.50 __ 70.Xci INSURANCE 3,£00.00 O.00 4,016.86 11I'a 4-16.26;; - EQUIPMENT RENTAL1.39.5: 2, 137.5E` AUDIT I14G SERVICES 6CO.00 0.00 700.00 116.7,. 1G0.00H BOOKKEEPING SERVICES 1,500.00 125.00 1,250.00 83.3r 250.00 MTSC. RESERVE _500.00._-__D.C,D_ O.OA D.D': `•OO.DD. TOTAL 23,250.00 1,541.64 31.743.27 112.4'.3,4931.272 CAPITAL OJTLAY --- EQUIPMENT -_---�,taC0.00 ---:ZS.OL`---_9,076.4A 9A.6:. zit BOOKMOBILE AMORTIZATION FUND G,00c.00 '0.00 0.00 0.0% 6,000.CO BRANCH LIB. AMORTIZATION FUND 700.00 0.00 0.00 O.G+ 700.00 GTAL LIBPARY 3E8,289.00 31,577.86 363,832.31 93.70 24,456.69 Investments redeemed Investments purchased Ending cash balance S 279750.00 24,104.35 (4,183.97) $309,684.34 279,450.17' (4,183.97) Savings Pass Book $28,974.44 as of November 30, 1978