The URL can be used to link to this page

cp04-11-1978 cHUTCH INSON CITY CALENDAR WEEK OF April 9 To April 15 1978 WEDNESDAY SUNDAY I MONDAY THURSDAY Noon - Transportation Board Noon - Nursing Home Board at in Auditorium at Burns Manor City Hall (Lunch provided) 7:30 P.M. - Airport Commission at City Hall 2:00 P.M. - Utilities Commissi at Utilities Offic FRIDAY TUESDAY 7:30 P.M. - City Council at City Hall SATUF I t3 L M :l' M APRIL 11, 1978 CITY OF HUTCHINSON ISSUE NO. 25 0 ELDERLY HOUSING SITE - APPRAISALS The appraisal contract, pursuant to HUD's specifications, has been signed and returned from Mr. Carl Pelton & Associates, St. Paul. Mr. Pelton is a certified appraiser, as required by HUD guidelines. This Thursday, April 13, Mr. Pelton will be viewing the sites and inspecting the property, with the final appraisal report to be completed within three weeks. LOCAL DEVELOPMENT INTEREST There has been some local interest in discussing joint improvements in the area known as the S&L Building, Masonic Temple, and the East side of that block along Hassan to the fun- eral home. Today we are having an informal luncheon meeting with several of the owners, representa- tives, and/or renters in that area. DEVELOPMENTAL ACHIEVEMENT CENTER PROPOSAL Dale Birkeland, Brian Buchmayer, and I submitted the joint proposal for locating the DAC in Hutchinson. The proposals from Glencoe, Winsted, and Hutchinson were reviewed by the DAC Board on Monday evening, April 3. Winsted was selected. Inasmuch as Winsted was able to appear at the DAC meeting, Dale Birkeland and I will be requesting a meeting with the DAC Board to discuss the proposal. It is noted that the bid specifications stated that proposals would be opened and dis- cussed in private, and subsequently we received a letter dropping "private;" however, we had no indication on when or what time the DAC would be meeting. BID OPENINGS - NEXT TUESDAY (APRIL 18) - 2:00 P.M. Pour bid openings (street improvement projects, road oil and tree removal) are scheduled for Tuesday afternoon at 2:00 P.M. Subsequent to the bid openings, Hazel and I have two items in the area of personnel to discuss. s AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 11, 1978 A. Call meeting to order - 7:30 P.M. ✓ 2. Invocation - Reverend Germain P. Rademacher ✓ 3. Consideration of Minutes of Special Meeting dated March 28, 1978 and Regular Meeting dated March 28, 1978 Action - Motion to approve - Motion to approve as amended 4. Public Hearing , None 5. Communications, Requests and Petitions 4a) Consideration of Request for Application for License to Sell Cigarettes at Happy Chef Restaurant Action - Motion to approve - Motion to reject y<b) Consideration of Request for Kenneth Merrill to Join the Minnesota Municipal Finance Officers Association (MMFOA) and the Municipal Finance Officers Association (MFOA) Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances ✓(a) Ordinance No. 6/78 - An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations in the City of Hutchinson and the Official Zoning Map Action - Motion to reject - Motion to waive second reading and adopt „fb) Ordinance No. 7/78 - An Ordinance to Vacate All Utility, Drainage and Street Easements Located In Stoney Point Second Addition Action - Motion to reject - Motion to waive second reading and adopt 7. Reports of Officers, Boards and Commissions ,/(a) Building Official's Monthly Report - March, 1978 Action - Order by Mayor received for filing Council Agenda April 11, 1978 i%(b) Monthly Financial Report - March, 1978 Action - Order by Mayor received for filing /(c) Minutes of Airport Commission dated March 15, 1978 Action - Order by Mayor received for filing 8. Unfinished Business Aa) Consideration to Rescind Approval of Resolution No. 6105 and Reschedule Public Hearing of Planning Commission Action - Motion to reject - Motion to rescind Resolution No. 6105 ,�b) Consideration of Recommendation of Special Committee on Fireman Relief Association Retirement Program (Deferred March 28, 1978) Action - V(c) Consideration of Park Contribution Schedule as Submitted by Marlow Priebe (Deferred February 27, 1978) Action - Motion to approve - Motion to reject 9. New Business ✓(a) Consideration of Resignation of Jewel Orr Action - Motion to reject - Motion to accept resignation ✓(b) Consideration of Appointment of Mrs. Everett (Norine) Riesberg to "Seniors -Activity Center" Advisory Board for Hutchinson Garden Club Action - Motion to reject - Motion to,ratify appointment Yc) Consideration of Plans and Specifications for School Road (M.S.A.) Project Action - Motion to reject - Motion to approve plans and specifications and authorize advertising for bids ✓(d) Presentation by Mary Berger and Discussion of Utilizing Council Members' Names On Information Brochure for Clinton House Apartments Action - -2- Council Agenda April 11, 1978 ✓(e) Consideration of Purchasing Property at 25 Franklin Street North through a Contract -for -Deed 1. Appraisal Submitted by J. Harold Beytien 2. Appraisal Submitted by Hazel Baseman Action - Motion to reject - Motion to approve purchase at $40,000 and enter into contract -for -deed ✓(f) Consideration of Resignation of Jeff Jewel Action - Motion to reject - Motion to approve resignation ✓(g) Consideration of a Booth at Builders Show April 15-16 for Building Code and Zoning Information Action - Motion to approve - Motion to reject 10. Miscellaneous Aa) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations, and Contract Payments ,/(a) Verified Claims 12. Adjournment -3- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 11, 1978 5. COMMUNICATIONS, REQUESTS AND PETITIONS Ac) Consideration of Request for Calmer Rice and Quentin Larson to Attend Eighth Annual MSPE Engineering Seminar on April 17, 1978 Action - Motion to approve - Motion to reject 8. UNFINISHED BUSINESS +(d) Consideration of Recommendation by Hutchinson Community Hospital Board for ICU/CCU Remodeling Contract to Accept Electrical Bid of Brandt Electric and Mechanical Bid of Krasen Plumbing & Heating Action - Motion to reject - Motion to accept recommendation and authorize hospital to proceed with remodeling 9. NEW BUSINESS ✓(h) Consideration of Sewer and Water Service on Waller Drive Action - Motion to reject - Motion to approve service and set public hearing ✓(i) Agenda Item Canceled =.<j) -Consideration of Cable TV Easement Action - Motion to reject - Motion to approve and authorize Mayor and Administrative Assistant to sign Easement Agreement /(k) Consideration of Employment of Penny Johnson as Recreation Secretary/ Transit Dispatcher Action - Motion to reject - Motion to confirm employment ✓(1) Consideration of Purchase of Christmas Decorations Action - ✓(m) Consideration of Aerial Bucket for Park Department Action - Motion to reject - Motion to approve specifications and advertise for bids MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 28, 1978 The special meeting of the City Council was called to order at 2:00 P.M. by Mayor Black. Those present were Aldermen Westlund, B. Peterson, Gruenhagen, and K. Peterson in addition to Mayor Black. Also present were Administrative Assistant Plotz and Hospital Administrator Phil Graves. Mayor Black read Publication No. 2031 which called for sealed proposals for the construction of the Hutchinson Community Hospital ICU/CCU Remodeling, Hutchinson, Minnesota, to be received on March 28, 1978 and opened at 2:00 P.M. The follow- ing bids were then opened: Electrical Construction: A & B Electric Hutchinson, MN $32,375.00 Brandt Electric Olivia, MN 28,890.00 Design Electric St. Cloud, MN 31,998.00 Drews Electric Mound, MN 30,400.00 Fairhaven Electric Corp. Fairhaven, MN 419400.00 Quade's, Inc. Hutchinson, MN 32,955.00 Mechanical Construction: Krasen Plumbing & Heating Hutchinson, MN 19,952.00 It was moved by Alderman Westlund to refer the above bids to the Hutchinson Community Hospital Board for review and recommendation. Seconded by Alderman B. Peterson, the motion unanimously carried. The meeting was adjourned at 2:15 P.M. MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 28, 1978 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M., with the following mem- bers present: Aldermen Westlund, B. Peterson, Gruenhagen, and K. Peterson in addition to Mayor Black. Also present were: Administrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION In the absence of a pastor to bring the invocation, there was a time of silent prayer. 3. MINUTES The minutes of the Regular Meeting dated March 14, 1978 were unanimously ap- proved upon motion by Alderman B. Peterson and seconded by Alderman Gruenhagen. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR A ONE-YEAR TEMPORARY BUILDING PERMIT BY HOWARD KRUEGER City Engineer/Public Works Director Priebe reported that the temporary building would be located at Sioux Second Addition during construction of a house at that site. He pointed out that a temporary building per- mit must have Council approval. After discussion, it was moved by Alderman Westlund, seconded by Alderman B. Peterson, to approve the request of Howard Krueger for a one-year tem- porary building permit. Motion carried unanimously. (b) CONSIDERATION OF REQUEST FOR RICHARD NAGY AND RANDY DEVRIES TO ATTEND WATER WORKS OPERATORS WORKSHOP ON APRIL 18-20, 1978 After discussion, it was moved by Alderman K. Peterson to approve the request for Richard Nagy and Randy DeVries to attend the Water Works Operators Workshop on April 18-20, 1978. Seconded by Alderman Gruenhagen, the motion unanimously carried. RA Council Minutes March 28, 1978 (c) CONSIDERATION OF REQUEST FOR STREET LIGHTS ALONG SERVICE ROAD A request was received for street lights to be installed in front of Hutchinson Warehouse Grocery, Forbes Auto Store, T. L. Scalawags, Inc. and Hutch Bowl. The two security lights presently along this service road will be discontinued as of March 31, 1978. Mayor_Black inquired of the City Engineer if street light installation would be included in construction work scheduled for this area. After receiving an affirmative reply, he commented that no action is necessary since the street lights are included in the improvement project work. The Chair further directed the City Engineer to contact the Utilities regarding this matter. (d) COMMUNICATIONS FROM MRS. SHARON SCHWARTZ AND OTHERS ON PETERSON CIRCLE TO DISCUSS UNTIDY CONDITIONS IN AREA Mrs. Sharon Schwartz and a neighbor lady appeared before the Council to complain about the untidy condition of the property owned by Lowell Otto. City Attorney Schantzen reported that the Police Department had been in contact with him, and they are taking pictures and gathering statements from local residents. If necessary, a criminal complaint will be issued by Mr. Schantzen. (e) COMMUNICATION REGARDING COMPLAINT AGAINST GALEN GRUIS AND DUANE ANDERSON A neighbor of Galen Gruis and Duane Anderson appeared at the Council meet- ing and inquired about action being taken to prompt the two above-named parties to clean up their property. He stated that nothing had been done to remove the debris. City Attorney Schantzen informed sent a letter to each individual They have 10 days from the date be taken by the City. 6. RESOLUTIONS AND ORDINANCES the Council that the Chief of Police has informing them to correct the condition. of the letter before any legal action can (a) ORDINANCE NO. 2/78 - ORDINANCE NAMING STREET ALONG WEST RIVER PARK "LES KOUBA PARKWAY" AND PORTION OF WEST RIVER PARK "LES KOUBA POINT" (DEFERRED MARCH 14, 1978) It was moved by Alderman B. Peterson, seconded by Alderman K. Peterson, to waive the second reading and adopt Ordinance No. 558 entitled Ordinance Nam- ing Street Along West River Park "Les Kouba Parkway" and Portion of West River Park "Les Kouba Point". Motion unanimously carried. -2- Council Minutes March 28, 1978 (b) ORDINANCE NO. 5/78 - ORDINANCE AMENDING SECTION 301 ENTITLED CONSTRUCTION CODES, ADMINISTRATION It was moved by Alderman B. Peterson to waive the second reading and adopt Ordinance No. 561 entitled Ordinance Amending Section 301 Entitled Construc- tion Codes, Administration. Seconded by Alderman K. Peterson, the motion unanimously carried. (c) RESOLUTION NO. 6102 - COMMENDING NANCY SCHWANKE It was moved by Alderman B. Peterson, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 6103 entitled Commending Nancy Schwanke. Lotion unanimously carried. (d) RESOLUTION NO. 6103 - COMMENDING JEFF MCKAY It was moved by Alderman K. Peterson, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6103_ entitled Commending Jeff McKay. Motion unanimously carried. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MINUTES OF HOSPITAL BOARD DATED DECEMBER 20, 1977, JANUARY 10, 1978 AND JANUARY 17, 1978 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (b) MINUTES OF LIBRARY BOARD DATED MARCH 10, 1978 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (c) MINUTES OF JOINT MEETING DATED MARCH 23, 1978 AND SPECIAL MEETING OF DOWN- TOWN DEVELOPMENT COMMITTEE DATED MARCH 23, 1978 There being no discussion, the minutes were ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF RECOMMENDATION NOT TO ADOPT BY PUBLICATION ORDINANCE NO. 4/78 ENTITLED FIRE LANE PARKING VIOLATIONS In a memo received from Fire Inspector Field, he explained that Judge Yost already has on his fine schedule a Statute (M.S.A. 169.34) charging $5.00 for parking in prohibited areas. This would include the fire lanes. By adjusting the amount of the fine on the yellow envelopes issued by the Police Department, both fines will coincide. -3- Council Minutes March 28, 1978 After discussion, it was moved by Alderman Westlund to roscind the first and second reading of Ordinance No. 4/78 entitled line Law Parking Vio- lations. Seconded by Alderman ii. Peterson, the motion unanimously carried. (b) PRESENTATION BY ROGER BLUM AND NAY PLAIN OF WTtHINSON FIRE DEPARTMENT RELIED ASSOCIATION AND ACTUARIAL REPORT (DMRM SIPTOUR 277 1977) Messrs. Roger Bluhu and Ray Hath of the Fire Department appeared before the Council, and Mr. Sluhs presented a report on the January 1, 1977 ac- tuarial costs for the 'Hutchinson Fire Department Relief Association. Mayor Black made the recommendation that a committee consisting of Alder- men K. Peterson and Westlund, Adulaistratiae Assistant Plots and City Ac- countant Merrill meet with Messrs. blubm and Flath to review the actuarial report and prepare: a rec n"tioa for the went Council mating. It was move' by Alderman Westlund to defer this item on the agenda until the next Council meeting and the committee appointed by Mayor Black bring a recommendation at that time. Seconded by Alderman E. Peterson, the motion unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF APPROVAL OF SPECIFICATIONS FOR MAINTEMANCL REPAIR OIL City Engineer/Public Works Director Priebe commented that the City will need to purchase a limited amount of coil f&r maintenance repair, and this year it will be bid separately. He requested approval of the specifica- tions. After discussion, it was moved by Alderman Westlund, seconded by Alderman B. Peterson, to approve the specifications and set the letting date for April 18, 1978 at 2:00 P.M. Motion unanimously carried. (b) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Mayor Black read a copy of the letter mailed to all delinquent account holders. He then asked if there was anyone present who wished to be heard regarding his/her account. No one responded. Alderman Westlund made the motion to discontinue service on accounts No. 4-0290-0-00, 11-0805-0-00, 12-0170-0-00, 12-1450-1-00, and 16-0362-1-00 if not paid by April 1, 1978, and to discontinue service on accounts No. 4-1105-4-00 and 9-0765-0-00 if payment is not received as promised. Sec- onded by Alderman K. Peterson, the motion unanimously carried. -4- Council Minutes March 28, 1978 (c) CONSIDERATION OF RESIGNATION OF NANCY SCHWANKE AND PERMANENT EMPLOYMENT OF PATRICE VANDERVEEN A resignation letter has been received from Nancy Schwanke, who has been on a six-month maternity leave. During Nancy's leave, Patrice VanderVeen was hired as a temporary employee to work for the Public Works Director and Building Official. It is the recommendation of the Department Heads and Personnel Coordinator that the past six months be considered as pro- bationary period for Patrice and that she be placed on permanent employ- ment. After discussion, it was moved by Alderman Westlund to accept the resig- nation of Nancy Schwanke and to make permanent appointment of Patrice VanderVeen as secretary. Seconded by Alderman B. Peterson, the motion unanimously carried. (d) CONSIDERATION TO MOVE BUILDING Mr. George Luthens of 225 Hassan Street South has requested permission to move a building onto his property for use as a storage building. Inasmuch as Mr. Luthens has agreed to meet the City requirements, it is the recom- mendation of Building Official Willard to grant permission to move the building. Alderman Westlund made the motion to approve the request of George Luthens to move a building upon the recommendation of the Building Official. Seconded by Alderman Gruenhagen, the motion unanimously carried. (e) CONSIDERATION OF APPROVAL OF SPECIFICATIONS FOR DUTCH ELM DISEASE CONTROL In the event that property owners do not complete the removal of diseased elm trees according to State law, the City will need a contractor to do this work. It is the recommendation of City Engineer/Public Works Direc- tor that the Council approve the specifications and advertise for bids. After discussion, it was moved by Alderman Westlund to approve the speci- fications and set the letting date for April 18, 1978 at 2:05 P.M. Sec- onded by Alderman K. Peterson, the motion unanimously carried. (f) CONSIDERATION OF COPIER FOR CITY HALL Administrative Assistant Plotz reported on the various copy machines that have been used on a trial basis at City Hall. Both he and City Accountant Merrill felt the reduction feature of the Xerox was of value and, there- fore, recommend renting the Xerox until summer. At that time a re-evalu- ation will be made of the copy machine. -5- Council Minutes March 28, 1978 After discussion, Alderman Westlund made the motion to enter into an agreement with Xerox to rent the copy machine until August 1, 1978. Seconded by Alderman B. Peterson, the motion unanimously carried. (g) CONSIDERATION OF APPROVAL OF TWO CETA EMPLOYEES Two positions remain to be filled under the CETA Public Service Employ- ment Grant as recreation area maintenance workers. Personnel Coordinator Sitz recommends Douglas Winn and Mark McCormick for these two positions. It was moved by Alderman B. Peterson, seconded by Alderman K. Peterson, to approve Douglas Winn and Mark McCormick as CETA employees. Motion unani- mously carried. (h) CONSIDERATION OF FAVORABLE RECOMMENDATION OF PLANNING COMMISSION SUBSEQUENT TO PUBLIC HEARING FOR REZONING OF AREA FROM R-2 TO R-3, INCLUDING PARK TOWERS, TO REZONE ONLY LOTS 6-10 OF BLOCK 29, SOUTH HALF OF CITY It was moved by Alderman Westlund that upon recommendation of the Plan- ning Commission to waive first reading of Ordinance No. 6/78 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map and to set the second reading for April 11, 1978. Seconded by Alderman Gruenhagen, the motion unanimously carried. (i) CONSIDERATION OF REQUEST FOR VACATION OF ALL UTILITY, DRAINAGE AND STREET EASEMENTS IN STONEY POINT SECOND ADDITION WITH FAVORABLE APPROVAL OF PLANNING COMMISSION City Engineer/Public Works Director Priebe commented that this request is a routine matter that was not taken care of at the time the plat was ap- proved. Alderman Westlund made the motion to waive the first reading of Ordinance No. 7/78 entitled An Ordinance to Vacate All Utility, Drainage and Street Easements Located in Stoney Point Second Addition and to set the second read- ing for April 11, 1978. Seconded by Alderman B. Peterson, the motion unani- mously carried. (j) CONSIDERATION OF REQUEST FOR PRELIMINARY AND FINAL PLAT SUBMITTED BY RON FISHER WITH FAVORABLE APPROVAL OF FISHER'S ADDITION BY PLANNING COMMISSION After discussion, it was moved by Alderman K. Peterson to waive the read- ing and adopt Resolution No. 6104 entitled Resolution Giving Approval of Preliminary and Final Plat Known as Fisher's Addition. Seconded by Alder- man Gruenhagen, the motion unanimously carried. :'f.'i9 Council Minutes March 28, 1978 (k) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY CHARLES (CHUCK) PEARSON WITH FAVORABLE APPROVAL OF PLANNING COMMISSION After discussion, it was moved by Alderman Westlund that upon approval of the Planning Commission to waive reading and adopt Resolution No. 6105 entitled A Resolution Granting Variance from Section 9 of the Zoning Or- dinance to Allow Construction of Addition to Existing Building. Seconded by Alderman K. Peterson, the motion unanimously carried. (1) CONSIDERATION OF APPLICATIONS FOR RENEWAL OF CLUB ON -SALE LIQUOR LICENSES: 1. V.F.W. POST NO. 906 2. AMERICAN LEGION POST NO. 96 3. CROW RIVER COUNTRY CLUB 4. HUTCHINSON ELKS LODGE After discussion, it was moved by Alderman Westlund to approve the appli- cations of the four above-named clubs and issue appropriate Club On -Sale Liquor Licenses. Seconded by Alderman K. Peterson, the motion unanimously carried. (m) CONSIDERATION OF APPLICATIONS FOR RENEWAL OF ON -SALE LIQUOR LICENSES: 1. THE CHALET SUPPER CLUB 2. DINNER BELL, INC. 3. T. L. SCALAWAGS, INC. 4. VELVET COACH, INC. After discussion, it was moved by Alderman Westlund to approve the appli- cations of the four above-named establishments and issue the appropriate On -Sale Liquor Licenses. Seconded by Alderman Gruenhagen, the motion unani- mously carried. (n) 'CONSIDERATION OF JOINT RECOMMENDATION OF DOWNTOWN DEVELOPMENT COMMITTEE, HRA, COMMUNITY DEVELOPMENT ADVISORY BOARD, AND CITY COUNCIL TO CONSIDER. ACQUISITION OF LOTS 1, 2, 6, 7, 8, 9 AND 10 OF BLOCK 15, SOUTH HALF OF CITY, AS PROPOSED HOUSING SITE WITH COMMUNITY DEVELOPMENT DISCRETIONARY GRANT MONIES Following discussion, it was moved by Alderman K. Peterson to approve the acquisition of property as described above; and it was further moved to waive reading and adopt Resolution No. 6106 entitled Resolution Authoriz- ing Administrative Assistant and Mayor to Contract for Appraisal of Property for Proposed Housing Site. Seconded by Alderman Westlund, the motion unani- mously carried. (o) CONSIDERATION OF TRANSFER OF FUNDS City Accountant Merrill requested a transfer of funds from the General Fund Council Minutes March 28, 1978 to the Water and Sewer Fund in the amount of $8,608.80 as of December 31, 1977. This transfer was inadvertently overlooked at year end 1976. Alderman Westlund made the motion to approve the transfer of funds as requested. Seconded by Alderman B. Peterson, the motion unanimously car- ried. (p) CONSIDERATION OF REQUEST BY DOWNTOWN DEVELOPMENT COMMITTEE TO SUPPORT COLD STORAGE FACILITY PROPOSAL Following discussion, it was moved by Alderman Westlund to approve the proposal and waive reading and adopt Resolution No. 6108 entitled Resolu- tion Pledging Assistance to Construct a New Cold Storage Facility. Seconded by Alderman K. Peterson, the motion unanimously carried. (q) CONSIDERATION OF RESCINDING PROPERTY ACQUISITION OFFERS Mayor Black explained that it will be necessary to rescind the property acquisition offers previously made to Aaron Wendt, Alfred Cheney, Henry Koch, and George Schulte due to the action taken by the Downtown Develop- ment Committee. After discussion, it was moved by Alderman Westlund to waive reading and adopt Resolution No. 6107 entitled Resolution Rescinding Property Acqui- sition Offers. Seconded by Alderman K. Peterson, the motion unanimously carried. (r) CONSIDERATION OF SEWER SERVICE PROBLEM City Engineer/Public Works Director Priebe reported that Mr. William Stude- man at 336 Ontario Street has had problems with his sewer service line freezing during the winter. He is serviced by an old line that needs to be replaced. It is his recommendation that a new service line be put in' this spring at an estimated cost of $3,200.00 to the City. After discussion, it was moved by Alderman B. Peterson to approve the work to be completed this spring. Seconded by Alderman K. Peterson, the motion unanimously carried. (s) CONSIDERATION OF REQUEST TO MOVE BUILDING BY EUGENE OLSON Mr. Eugene M. Olsen of 514 Erie Street has requested permission to move a 14' x 24' garage building onto his property. It is the recommendation of Building Official Willard to approve this request. After discussion, it was moved by Alderman B. Peterson, seconded by Alder- man Gruenhagen, to approve the request by Eugene Olson to move a building onto his property. Motion unanimously carried. Council Minutes March 28, 1978 (t) CONSIDERATION OF REQUEST TO MOVE BUILDINGS BY ROBERT PETERSON Mr. Robert Peterson has requested permission to move two wood frame build- ings onto the location south of the existing storage barn on the south side of Highway 7 East and Rockite Silo, Inc. It is the recommendation of the Building Official to grant a temporary permit for a period of two years. After discussion, it was moved by Alderman B. Peterson to approve the issuance of a temporary permit for two years. Seconded by Alderman Gruen- hagen, the motion carried, with Alderman K. Peterson abstaining from voting. (u) CONSIDERATION OF A JOINT CITY -SCHOOL DISTRICT PROPOSAL TO LOCATE THE MCLEOD COUNTY DAY ACTIVITY CENTER IN HUTCHINSON Administrative Assistant Plotz presented information on the relocation of the McLeod County Day Activity Center in Biscay and the proposal prepared jointly by the City and School District. It was the general consensus of the Council to be in favor of relocating the McLeod County Day Activity Center in Hutchinson. After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the proposal prepared by the City -School District and present it to the Day Activity Center Board. Motion unanimously car- ried. (v) CONSIDERATION OF APPOINTMENT TO "SENIORS ACTIVITY CENTER" ADVISORY BOARD Mayor Black reported that the following appointments to the "Seniors Ac- tivity Center" Advisory Board will be made in accordance with Ordinance No. 559 which was adopted by the City Council on March 14, 1978. Sr. Citizens Club - Erwin Haag American Association of Retired Persons, Inc. - Thomas J. Stibal Community Services Board for the Elderly - Emma Lake Sr. Citizens Advisory Committee - Mrs. Ruth Engel Community Education Office - Dick Lennes Park & Recreation Board - Don Falconer The Hutchinson Garden Club appointee will be made at the next Council meet- ing. It was moved by Alderman K. Peterson, seconded by Alderman Gruenhagen, to ratify the above appointments to the "Seniors Activity Center" Advisory Board. Motion unanimously carried. MZ Council Minutes March 28, 1978 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz called attention to the new format being used for the bills. Mr. Plotz mentioned that the Council meeting scheduled with the clerical staff had been changed to Thursday, March 30 at 8:00 A.M. Discussion was given to establishing a date in April for the Council/staff workshop. It was decided to schedule the workshop for Friday, April 28, 1978 in the Hutchinson Community Hospital Conference Room. Administrative Assistant Plotz made mention that a notice had been received from the County regarding the Board of Review date scheduled for May 19, 1978, at Hutchinson City Hall. It was the agreement of the Council that this date would be acceptable for the Board of Review, and Mr. Plotz will notify the County accordingly. (b) COMMUNICATIONS FROM MAYOR Mayor Black made reference to the fact that the McLeod County Assessor's Office had notified Hospital Administrator Graves that the Hutchinson Medi- cal Center connected onto the Hospital will be placed on the assessment rolls effective January 2, 1978. 11. CLAIMS, APPROPRIATIONS, AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the verified claims and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 9:05 P.M. upon motion by Alderman Westlund, seconded by Alder- man Gruenhagen, and unanimously carried. -10- 13 6tatt of Ainnes;otaf MY ....................... of ...... ...... Hutchin.s.ok ... ........ . ...... Countyof .. ........ McLeod .... I......... ......... . .... .............. .4pplication No. ........................................... Application for License to Sell Cigarettes at Retail The undersigned resident..._.. of the .......................... . ..C#Y ..... ............ * -111 of, ... * ..... Rqtchinsm ......... ........ . . . 11 in the county of ......... .... ..McLeod . ..... . .... .......... ... , State of Minnesota, HEREBY JMKE..... .4PPLIC.4- TIOX FOR LICENSE to be issued to... .......... P4TPqY ... !!.! .... 501PA&r.....m.anager ................................................... ... ..... to sell cigarettes and cigarette papers and wrappers at retail at .......... ............... ... ... . .............................................. Happy Chef Restaurant ........ ......... I .. .......................... .. ............................... ................. . ........ . ... ....... .. I ........ . ........................................ .................. . . in the .... city ....... .... ... *,Of ... _ Hutchinson . . ..... ... I .............. ..... ..... ........................... ... in said county and state for the term of vPA!t5 ..... ... .......I beginning with the ...... . ... day of ....... .. APAI . ... ... ...................... .. ...... , 19 78 , subject to the laws of the State of Minnesota and the ordinances and regulations of said City . .. ............ ...... .......o . ....... ... .... ............pertaining thereto, and herewith deposit payment of the fee therefor. �e_ .... -V- 1 19Z, r(61�f2) 879-2311 C/,T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R AN D U M DATE: April 7, 1978 TO: Mayor and City Council -------------------------------- FROM: Ken Merrill, Accountant --------------------------------- SUBJECT: MFOA and MMFOA --------------------------------- I would like to request the Council to allow me to make application to join the Minnesota Municipal Finance Officiers Association (MMFOA) at a cost of $10 per year and the Municipal Finance Officers Association (MFOA), the national organization, at a cost of $30 (population under 10,000 people). Both organizations provide information on financial development locally and on the national scene, as well as provide technical support in the form of newsletters, books, and seminars. It would appear that both organ- izations are worthy of joining. The budget does provide for this membership. 56 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 April 10, 1978 TO: City Council FROM: City Engineer SUBJECT: Engineering Seminar I request approval for Calmer Rice and Quentin Larson to attend the 8th Annual MSPE Engineering Seminar on April 17, 1978, at Granite Falls. Registration is $10.00 per person. Funds for this have been budgeted. Sincerely, CITY OF HUTCHINSON /Marl21- Marlow ow V. Priebe City Engineer W 3 Cr My O.M.H. No •92025; Approval Expires December 1979 FORM C-404 112-20-75)112-20-75))is Permits issued month of MARCH 1978 U.S. DEPARTMENT OF COMMERCE BUREAU OF THE CENSUS PLEASE MAIL ON OR BEFORE THE 4tH DAY OF THE MONTH (Please correct any error in masts aM addkroes iachldlp) ZIP cede) REPORT OF BUILDING PERMITS ISSUED AND 1103500 41 7 9999 085 8 01 LOCAL PUBLIC CONSTRUCTION 26 1 0 MR ELDEN WILLARD BLDG OFFICIAL CITY HALL 37 WASHINGTON AVC . WEST PLEASE Bureau of the Consus RETURN ATTN: Construction HUTCH I NSON MN 55350 WHITE Statistics Division COPY TO Washington, D.C. 20233 If no permits worn issued this month "" anter "X" in box and return fors. 0 2730 Section I —HOUSEKEEPING PRIVATELY OWNED r rLICLY OWNED Number Cost of Num Cost of RESIDENTIAL BUILDINGS, Item Build- ings liousing units EXCLUDING ADDITIONS No. construction uild- siag (omit cants) loss its construction (Amit cants) AND ALTERATIONS (a) (b) (c) (d) (e)O (g) One -family houses, including semidetached row, and town „ 001 Z J Two-family buildings 002 Three- and four -family buildings 003 VA = Five -or -more family buildings 004 TOTAL (001.004) 094 1 1 50 584 Moved or relocated buildings OOS Mobile homes 300 g 6 Soction It — NEW HONHOUSEKEEPING PRIVATELY OWNED PUIILICLY OWNED Number Cost of N bar Cost of RESIDENTIAL BUILDINGS Item construction Build- R construction Build- Bugs Rooms (omit Cants) Ings ms (Amit cents) (a) (b) (c) (d) (e) (f) (g) Transient hotels, motels, tourist courts, and cabins 006 $ _ Other shelter 007 Section 111 – DEMOLITION AND RAZING Item PRIVATELY OWNED ILICLY OWNED Number L Number OF BUILDINGS No. Buildings Housing units sailaixjIs flowing units (s) (b) (c) (d) (e) One -family houses, including J semidetached, row, and town 231 1 I ut Two-family buildings 232 W S G J W m Three- and four -family buildings 233 oc Five -or -more family buildings 234 All ocher buildings and structures 240 Section IV — NEW NONRESIDENTIAL Item PRIVATELY OWNED rU ICLY OWNED Number of Cost of construction Number o! Cost of construction BUILDINGS No. buildings (Omit cents) buildises (pmts cents) (a)(b) (c) (d) (e) Amusement and recreational buildings OOt S Churches and other religious buildings 009 ~;~::;y; Kf` �(i` k,./.• ;'; :,' Industrial buildings 0=0 Parking garages 011 Residential Aaraites and carports 01�r, Service stations and renit ars es 013 Hospitals and other institutional buildings 014 Office, bank, and professional ui ings O1S 9u`b_1fl'c_wotks and utilities buildings 016 Schools and other educational buildin s 017 Stores and other mercantile buildings Olt Other nonresidential buildings 019 2 58,500 1 11, Don Structures other than buildin a 020 1 500 019 Storage Bldg. $33,400 CONTINUE ON REVERSE SIDE Storage Bldg. 25,100 Section V — ADDITIONS, ALTERATIONS, AND CONVERSIONS PRIVATELY OWNED PUBLICLY OWNED TYPE OF BUILDINGS Item No. Number of Cost of construction Number of Cost of construction permits (Omit cents) Permits (Omit cents) (a) (b) (c) (d) (e) Housekeeping residential buildings 021 7 I1 13.520 $ All other buildings and structures 022 5 45,159 1 Soo Section VI — INDIVIDUAL PERMITS — $100,000 OR MORE Please list below permits issued for new buildings and for new additions and alterations with asonstruction cost of $100,000 or more. Classify a permit for a combination residential-nonresidential building according to the major use of floor area of the building; enter number of housing units in column (f). Also list all permits for buildings omitted from Sections 1, 11, IV, and V because you could not classify them; enter a dash under item number in column (a), ItemName No. Kind of building and address of owner or builder Ownership Cost of construction Number of housing (Mark one) (Omit cents) units (a) (b) (c) (d) (e) (f) ---------------------- [:J Private [—I Public S ---------------------- Private [� Public _ Private [ ] Public Private Public ---------------------- --------------------Q �] Private F-1Public Private Public [�f Private [ �] Public ❑ Private Public Private [�] Public ('] Private Public Comments Name of person to contact reEarding this report Telephone Area code Number Extension Elden Willard Title Iicial ftilding Off 612 879-2311 26 FORM C-404 412.80.79) MINUTES AIRPORT COMMISSION WEDNESDAY, MARCH 15, 1978 The Airport Commission meeting was called to order at 7:30 P.M. at City Hall. Members present were Chairman Doug McGraw, James Hanson, Doug Hedin, as well as Administrative Assistant Plotz. 1. Chairman McGraw reported receiving the required three letters of justification from airport users for submission to obtaining an instrument approach landing. Administrative Assistant Plotz will be sending letteri to the Division of Aer- onautics, State Department of Transportation. 2. Chairman McGraw reported that Dean Nelson received a proposal for the construc- tion of a six -stall hangar from Menard Buildings, St. Cloud, in the amount of $48,400. The buijding proposed would have wooden framing, supports and stringers. The outside shell would be steel. The price includes a finished ceiling, con- crete floor and footings, and electric doors. The Administrative Assistant requested a memo of possible commitments to rent the six hangar stalls. The following individuals have expressed interest to the Airport Commission members: Ward Martens Ardis Horberstein Richard G. Anderson Robert Kaiser Dean Nelson Leo Lamecker John Miller It was suggested that a letter of interest in renting such facilities should be received by the City to justify the need to both the City Council and the State funding agency. Chairman McGraw reported that the State funding agency would pay the front-end costs plus interest, with rents to pay the principal. Members of the Commission thought that the individual should be informed in advance that the rent would be approximately $45 per month. Gary Plotz was requested to inform the six individuals of the approximate rent and request a statement of intention to rent, if constructed. It was pointed out that the 10 closed hangars are filled, and also the 10 open hangars are occupied. 3. Administrative Assistant Plotz reported that the Raske Building, Inc. of Cosmos has the material at the Airport to repair the hangar doors. Raske suggested to wait until after the spring thraw to repair the door$. The Commission mem- bers felt it would be more advantageous to begin the work now if the rubber Airport Commission March 15, 1978 flaps were long enough. Mr. Plotz reported he would contact Raske to begin the hangar doors immediately. 4. Airport Commission members expressed interest in other projects for the future. These include visual landing lights (VASI), example is Le Sueur airport, for a field slope approach; and a low cost monitor for the airport crash alert system (estimated purchase price $40 to $50). There was also discussion of relocat- ing existing, and installing new, tie -downs, possibly at the north end of the shop. There being no further business, the meeting was adjourned. M -2- (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: _ _ April_5� 1978 TO: Mzy2r and City Council -------------------- FROM: Gari D. Plotz, Administrative Assistant ------------------------- SUBJECT: Rescinding Approval of Resolution No. 6105 for Charles -Pearson -------------------------------- The request by Charles (Chuck) Pearson for a variance to facilitate an addition on to the rear of his building located at 124 Fourth Avenue N.E. had a public hearing at the Planning Commission on March 21, 1978 and re- ceived favorable consideration at the City Council meeting of March 28, 1978. Due to an error made on the notice sent to surrounding property owners where the date was given as March 31 instead of March 21, no one was in attendance at the Planning Commission's public hearing. After consulting with the City Attorney, Milton Schantzen, I was informed that the Planning Commission and City Council action is not valid until the variance is again processed through the Planning Commission and the owners receive proper notice. We, therefore, recommend that the entire process be started again to facili- tate all people being heard at a public hearing. M E M O R A N D U M DATE: April 7 j978 TO: _Mayor and City Council - - - - - - - - - - - - - - - - - - -- - FROM: -Administrative Assistant Plotz -------------------------- --- - -- SUBJECT: -Fireman's Relief Association Retirement Proqgram - - -•_ _ _ _ On Friday, April 7, Kay Peterson, Ralph Westlund, Ken Merrill, Ray Plath, Roger Bluhm and I met to discuss the Fireman's Relief Association Actuarial Report and the various alternatives available. The recommendation of the committee is to select Option 5 (see attached). Contributions would be at a rate of $3.00 per month/fireman x service to a maximum of 40 years, with a retirement age change from 55 to 50 years. It was determined that the annual reimbursement through the State ($14,700), plus our present City budget figure ($2,800) totaling $17,500, already -pro- vides sufficient revenues to fully fund Option 5. /ms r/, -, - - 1, ff -. r Hewitt Associates February 28, 1978 Mr. Roger Bluhn Hutchinson Firemen's Relief Association 570 Miller Avenue Hutchinson, Minnesota 55350 Dear Mr. Bluhn: Enclosed are the January 1, 1977 actuarial costs you requested for the Hutchinson Fire Department Relief Association. Also shown are the costs of the four alternative plans: Option I: current plan of $2 per month times service to a maximum of 30 years. A6o%a Option II: $2 per month times service to a maximum of 40 years. e-'O//,o, Option III: $3 per month times service to a maximum of 30 years. ,0 q0 Option IV: $3 per month times service to.a maximum of 40 years, 4 Option V: The retirement age was changed from 55 to 50 and the assumed retirement age was changed from 56 to 51. A $3 per -month times service benefit was valued. With the younger retire- ment age assumed, service at retirement never went over 30 years. Therefore, a plan with a maximum of 30 years or 40 years and an assumed retirement age of 51 would be identical. Only active members were included in any benefit changes. The additional costs to include current retirees and deferred members in the benefit changes are shown separately. - If you have any questions, let me know. We will not continue with the valuation until we hear from you. Sincerely, HEWITT ASSOCIATES Kenneth W. Lindberg KWL:sm Enclosure 1115 First National Bank Building, Minneapolis, Minnesota 55102 812/338-7501 General Office; Deerfield. Illinois 80015 Atlanta - Chicago - Dayton - los Angeles - Milwaukee - New York - Newport Beach - San Francisco • Stamford - Toronto HUTCHINSON FIRE DEPARTMENT RELIEF ASSOCIATION ' Current Plan OPTION I OPTION II AL $137,354 $ 140,Q90 ASSET'* 139,379 139,379 'r. UA4- (2,025) 711 NC'k 5,474 5,594 )retribution: J OPTION III OPTION IV _OPTION�V $ 174,251 $ 178,355 $211,267 139,379 139,379 139,379 34,872 38,976 71,888 71586 7,766 9,223 1/1 5j.319 5,648 10,251, 10,745 12/31 ,1. * 51585 51931 10,764 11,282 Additional Cost to increase current retiree's and'deferred vested benefits: i 17 - . 54,453 r AL t" 3, 805 31, 300 37,008 -�---`-> Contribution: 291 2,392 21828 12/31 �'X '�r, 305 21512 2,969do eat a, (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 5 350 M E M O R A N D U M DATE: — — April 7, 1978 — — — — — — TO: —Cid Council— — — — — — — — — — — — — — — — — — — — — — — — — FROM: —City Engineer — — — — — — — — — — — — — — — — — — — — — — — — SUBJECT: Park Contribution Schedule --------------------------------- I have reviewed the proposed above -referenced schedule that had been approved by the Planning Commission, with the Park Board. They, also, approved same. It is my opinion that the recommended increase is justified. The average size residential lot being platted is 10,000 square feet. The proposed increase for said size lot would be $26.40. I recommend approval of the proposed schedule as submitted. The Park Board will, in the future, routinely evaluate park contribution yearly. This will enable the City to keep current with valuations. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer !W April 11, 1978 Honorable Mayor D.J. Black and City Council Members Washington Avenue West Hutchinson, Minnesota 55350 lll`L' niison Communtly�ffo Honorable Mayor Black and City Council Members: CENTURY AVENUE 4111tlkl1,SOILI Jkll?f-s01`a 55350 TmENIONR The Hutchinson Community Hospital Board of Directors met in special session Tuesday, April 11th, to go over consideration of bids regarding the Critical Care Unit to be constructed at Hutchinson Community Hospital. The following motion was abstracted from the Governing Board minutes regarding mechanical and electrical bids: "Motion by Gruenhagen, seconded by Ewald, to recommend to the City Council that we accept the bids of Brandt Electric and Krasen Plumbing and Heating for construction of the Critical Care Unit. Motion gassed." Attached you will find a copy of the estimate to complete the project. Monitoring equipment .is in the bidding stage at present and when quotations are received, a recommendation will be submitted to you for your decision. We thank you for your consideration in this matter. If you have further questions concerning the project, please do not hesitate to ask. Sincerely, 1iNSON Ca IWT I HOSPITAL Milip G. Graves Administr<tor PGG: 1kz HUTCHI NSON CMIUN I'1'Y HOSP I TAI ICU/CCU PROJECT BUDGET Monitoring Equipment 31,978 TCTFALS 51.330 PGG: Ik 4- 7-,8 10,000 5,000 :,1,973 98.308 Estimated Project Firm Bids A � E Prices Ec{uipmc°nt I st:rluite Brandt Electric 28,890 Krasen Plumbing 19,952 Trussbilt 870 Straughn Hardware 585 Harmon Glass 233 Carlson Doors 800 Architect and Eng. 10,000 General Construction Ceiling Calvet ing Car{)( --,t Base Vitivl hallcovering 5,000 Sheet ROCK Studs Cut doors (windowsy Monitoring Equipment 31,978 TCTFALS 51.330 PGG: Ik 4- 7-,8 10,000 5,000 :,1,973 98.308 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 April 3, 1978 Members of the City Council: I, Jewel Orr, am hereby resigning from my position of Secretary/Dispatcher for the City of Hutchinson on Friday, April 21, 1978 at 5:00 p.m. because I am planning to be married next month and move to Winona, Minnesota. I would like to say thank you to the City of Hutchinson for giving me the opportunity of working for you as a temporary and permanent employee since June 1976. Sincerely, lam— C% Jewel Orr (612) 879-2311 N' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUT JJ CHINSON,N, MINN. 55350 MEMORANDUM DATE: — April 7, 1978— — — — — — — TO: —City Council — — — — — — — — — — — — — — — — — — — — — — — — — FROM: —City Engineer — ---------- — — — — -- — — — — — — — SUBJECT: —Street Improvements --------------------- The plans and specifications have been completed and same for School Road (MSA) Project have been approved by the State. I recommend approval of same for Project 78-01, 78-02 and Stoney Point Addition and the calling for bids at 2:00 P.M., Tuesday, May 9, 1978. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv _WTON HOUSE APARTMENTS \\ Hutchinson, Minnesota 55350 �,. GOVERNOR OF MINNESOTA Rudy Perpich MAYOR OF HUTCHINSON D. J. Black CITY ALDERMEN Ralph Westlund Kay Peterson Bruce Peterson Kenneth Gruenhagen McGough Construction -------------Contractor St. Paul, Minnesota Koch -Hazard Associates ------------Architect Sioux Falls, S.D. Minnesota Housing Finance Agency --Financing St. Paul, Minnesota Arrangements HUD ----- .-------------------------- Rental Assistance Payments _t ner- C-PORTUN'ITY The Clinton House Apartments, a project designed for low- income families, is funded by the Minnesota Housing Finance Agency of St. Paul, Minnesota. Rentals, including utilities, are based on the ability to ?ay with assisting rental payments by HUD. There are 12 three bedroom unites each including a kitchen, living rooia, 1� bathrooms,.family room area and its own laundry area. There are 16 one bedroom units and 24 two bedroom units each includiig a living room, kitchen and bathroom. 'rhrvo apar-t-mencs a.r-p— facilitated for the handicapped. PROPERTY MANAGEMENT BY T. P. CO. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: __—_ Ap—ri1 jI- 1978 ---- TO: Ma or and Cit Council _________________ FROM: _Gary D._Plotzz Administrative Assistant _ _ _ _ _ _ _ _ _ _ _ SUBJECT: —Purchase of Property _ 25 Franklin Street North _ _ _ — _ _ _ Several years ago, at the time Tom Mealey was City Administrator, the City staff expressed interest in acquiring land north of City Hall. Hazel,Base- man has remembered those contacts and has decided to give the City the first opportunity to purchase her home (second house behind City Hall). Hazel is willing to sell the property for $40,000, pursuant to her appraisal (see attached). At the same time, the City has received their own appraisal that is relatively close (see attached). She has indicated she would feel comfortable with a contract -for -deed if she received 20% down ($8,000) with a balance on a 5-8 year payment schedule. If such an arrangement was agree- able, the contract details would be worked out with Buzz Schantzen and myself. There is a possibility that the City may through State Statute be required to pay some relocation benefits to Hazel; however, it would appear this would be a minimal expense. In addition to Hazel's living quarters, there are two apartments that are now occupied and rented within the home. We would foresee that the City would continue to rent to these people until such time they would move or the City would have a re -use for the property. In the long-range concept, the west half of the City Hall block was possible parking. Hazel Baseman intends to move into a retirement home within the Twin Cities as of June 1, 1978. /ms 293031-�2� N l►�� R 1978 m N REc � OV AP 9: 730 He rmony Lane Hutc"-,inson, :"n. 55350 lir rch 31, 1978 P:r. Gary D. Plotz, City Administrator City of Hutchinson Hutchinson, LTn. 55350 Def -,,r I:.r. Plotz: Coi~plying v itis your request I have appraised the property of Hazel Rasenans' at 25 Franklin Street North here in Hutchinson. The following is my estimated reproduction cost a?�relling 617 sq. feet 1;27 16,659 1266 so. feet L=?;20 25$20 Garage 280 sq. feet �; �7 i.9960 Total estimated cost $ 939 Less depreciation 10-� Functional, 30? Physical 17 575 Depreciated value of improvements 26$364 Estimated land value -S 15,000 Indicated value by cost approach R '11 ,1-1�64 I am unable to hive a indicated value by income approach as the two rentals she has are extremely low. Yoursvery truly, rL-� J. w-Prold 14 titin IESIOENTIAL APPRAISAL REPORT Fale No _Bwro_wrrlCl enl�8�1_ga�ei4nCensus Tract elerrnet Proyrrty Ader�u ^ 25 Franklin Street North _ _ City _ Hutchinson, County c eo S,a1e Minnesota _Code 55350 Lrgal Description Legal to govern rSli Pr�tir� 11iii o1-5'alir Property Rights Appra sedtSJ Fee DleasehoteODeN.rnrmis PUD(fNRIA only ClCordo ❑PUD) kr*t�s1 Re7tfStatFtdsTs�'1sTI1-C6'eTsV---aTtjT-r-M-1r1rrrd-GrsTlarr Other sates concessions _ Lender Lender's Address Occupant Razel Baseman- Appraiser • • as Instruct+onstoApprarser 2nd house behind city hall location- ®Urban OSuburbsn ORural Good Avg. Farr Poor Built Up MOver 75% 025% to 75% OUnder 25% Employment Stability ❑ ❑ ❑ ❑ Growth Rate ❑ Fully Dev. E3Sieady ❑Story Convenience to Employment El 11 C1 13Pro, �❑y�yRapid erty Values- MIncieasing EDSiable ❑Declining Convenience to Shopping ❑ ❑ ❑ DemandlSupply [Shortage E3 In Balance ❑Over Supply Convenience to Schools ❑ Cl ❑ Marketin Time g Under 3 Mot ❑4-6 Mos. ❑Over 6 Mos Oual+ty of Schools �y i1 ❑ ❑ ❑ Present Land Use 25K t Family 25% 2-4 Family x Apu. _% Condo 50 % Commercial Recreational Facilities �y L? ❑ ❑ ❑ Industrial % Vacant & City Hall Adequacy o1 Utif+t+es Iy ❑ ❑ ❑ _,% _% Change in Present Land Use [M Not Likely ❑Likely 1'1 ❑Taking Place 1') Property Compatibility 11 Cl❑ MKT 1') from To ProtectionfromDetrimental Conditions Ex 11 11 11[ Predominant Occupancy Vwrter ❑Tenant % Vacant Police and Fire Protection 91 ❑ ❑ ❑ Single Family Price Range S 35,000 to S 50, 000+ Predominant Value S 40, s General Appearance of Properties ❑ :9 ❑ lAppealtoMarket ❑ Single Family Age 50 yrs to 101 yn Predominant Age older yrs Iff P9 ❑ ❑ Note: FHLMC/FNMA do not consider the racial composition of thi•neighborhood to be a relevant factor and it must not be considered in the appraisal. Comments (including those factors adversely affecting marketability( This is an older neighborhood well maintained. There does nota ear to be an adverse conditions 'or encroac}ments. A number of the homes in the neighborhood have additional apartments or sleeping rooms. Neighborhood is in a commercially zoned area making the land more valuable than most residential property. Dimensions 66 X 132 8712 Sq. Ft. or Acres Corner Lot Zoning classification cal - ' Present improvements- 0 do 0 do not conform io zoning regulation s tp�Commeri Highest and best use: M Present use ❑Other (specityl - Public Other (Describe) OFF SITE IMPROVEMENTS --• Topo .-level. Elec. Street Access: (MPublic []private Size ^ good - average Gas Surface Bit -alley also Shape rectangle - - Water ® _ Maintenance: (A Public .❑Private view -good" San -Sewer ® [N Storm Sewer UCurbIGutief Drainage goOA C�yy C] Underground Elect. & Tel. [N Sidewalk EzgStieet Lights Is the property located in a HUD identified Flood Hazard Area? M No 0 Ys Comments (favorable or unfavorable including any apparent adverse easements, encroachments or other adverse conditions) Good site --well maintained, no adverse conditions or encroachments. [MEx;si'sn9lapprox.yr.bIt.13_8 7 No. Units Type Idel. duplex, semi/del, eic.1 Design (rambler, split level, etc-) Ezter.or Walk ❑ Proposed ❑ Under Construction No. Stories 1ZL det. Root Material built-up Gutters & Downspouts ❑None Window (Typel: Insulation IC0611'mg [None ❑Floor asphalt & box ®Storm Sash ®Screens ®Combination ❑Roof ❑Walls c Foundation Walls 75 �-t % Basement t•J Floor Drain Finished Ceiling poured concrete �)SOutside Entrance ❑Sump Pump Finished Walls ❑Crawl Space �7Concrete Floor ,% Finished Finished Floor ❑Slab on Grade Evidence of: C30ampness Termites Settlement - Comments House -has a fair new roof. The built up part has been retarred. Lest Foyer LivingDiningKitchen Den FamilyRm. Rec. Rm. Bedrooms No Baths LaundryOther ^-�Rj([loj�oJm —0iftr>7Yrii— tst Level l l 2nd Level l Total 10 Rooms 3 Bedroorrs__13 Baths in finished area above grade. Kitchen Equipment: URefrigerator Ra�gelOv Lt Disposal Dish}�wash{e.r ❑ FanfHood ❑Compactor Washer Dryer- 0 n Or - Spac HEAT Type HA FuN frond F+IFi C�R�:tO Central ❑Orbe► ® Adequate Q Inadequate Floors Hardwood Carpet Over U Good Avg Fair Poor Walk ❑Drywall Plaster Cl Duality of Construction (Materials & Finish) yy ❑ LJ ❑ ❑ TrrmfFinish [Good [Average ❑Fair ❑Poor Condition of Improvements © ❑ ❑ Cl Bath Floor ❑Ceramic ❑ TILE Rooms size and layout ❑My ❑ ❑ Bath Wainscot ❑Ceramic C3 Closets and Storage ❑ 91 ❑ Specrat Frauzres (including fireplaces): Plumbing -adequacy and condition v ❑ ® El Cl 1 large built in buffet Etevrkal-adequacy and conditionrs Kitchen Cabinets -adequacy and eonditiol! �T Kitchen Compatibility to Neighborhood` - - ❑ go ��st ❑ L� 91 © ❑ ^ ❑ ❑ D ❑ ATTIC: ❑Yet ®No ❑Stairway ❑drop-5WW- ❑Scuttk ❑ Floored Finished (Dr►cribe) - - v C3 Heated Overall Livability ❑ ®❑ ❑ CAR STORAGE: [Garage ❑ Built-in ❑Attached Co Detached ❑ Car Port Appeal and Marketability t� ❑ Lm ❑ ❑ No Can 113 11Adequate ❑ Inadequate Condition Average Effecirve Age 30yn. Est. Remainin Economic Life Yes PORCHES, PATIOS, POOL, FENCES, etc. (describe) COMMENTS (including functional or physical inadei of property. Physical deprec Pu,pou of Appraisal is to estimate Market Value as defined in Certification & Statement of L.m.t.ng Cnndoions IFHLMC Form 419 FNMA Form 100-381 11 submitted lot FNMA• the appraise• must attach (1) sketch or map showing Irscatsun of subject, street names• distance from nearest mtersectron• and anyr dl'tfrmeniat eonrlruons Lind 121 eatetfor building sketth of improvements showrny dimensions Measurements No. Stories Sq. Ft. ESTIMATED REPRODUCTION COST - NEW - OF IMPROVEMENTS Dwelling _ _ _SQ. FI.'@ S S -2 -. _ a Sq. Ft. 0 xx E arras _ x a N/A Porches, Patios, etc. Total Gross Living Area (list in Market Data Analysis below) Garage/Car Port Sq. Ft. @ S Comment on functional and economic obsolescence Site Improvements (driveway• landscaping. etc.) • _ Total Estimated Cost New . . . . . . . . • S Physical i Functional : Economic Less t Depreciation S_ ,S S S( — -_ __�/ t► ,_ _ Depreciated value of improvements . S - ESTIMATED LAND VALUE . . . . • S - - — (1f leasehold• show only leasehold value) INDICATED VALUE BY COST APPROACH. S — J The undersigned has reared three recent sales of properties most similar and proarmate to subject and has considered these in the market analysts The descrrp- lion includes a dollar adjustment, reflecting market reaction to those items of significant vaftaoon between the subject and comparable properties. If a significant stem in the comparable property is superior to, or more favorable than. the subject property, a minus 1•) adjustment is made, thus reducing the indicated value of subject .f a significant item in the comparable is inferior to, or less favorable than, the subject property, a plus 10 adjustment is made, thus increasing the indica ted value of the subject ' +ITEM ~_ Subject Property COMPARABLE NO. I' COMPARABLE NO. 2 COMPARABLE NO 3 IAddress 25 Franklin Wendorff Insurance _r 1 5 Milwaukee S�Franklin corner -Wash ngto & Hutchinson, MN I Hutchinson, IMN Proximity to Subl, 1/2 block 'blocks " blocks Sales Price kt s • s 8 000 , s 2T, 750. - r _ i s 29_.5Q0.._._ _ _ Price/tiv,n9 area _ _ _ _ __ S - - ( ---- S - - 0 -- _ • S S _ — _— Ef—i Data 0q,ce prev. sale sale prev. sale Date of Sale and _ _ _prev. DESCRIPTION DESCRIPTION I Adjustment DESCRIPTION Adjustment DESCRIPTION Aolussment Time Adjustment FEL11 - 1 7T • 1M 5-772500i _ _ l Location---- urban urban 3 urban 1 2000 -T— Stte_View good average 1 average --urban--- TIE1 --_good- - - Desryn and Appeal l story & ap 1 story & exp 2 story_ Ij 1 story—`_I ouafrr conn. laverage average1000 average ; average I` 101 yrs ef_f_ 3q. err 25 yrs. N eff 30 yr. t t eff 30 yr _ r�ondltron t -average =above average l (1000) average average t Living Area Roofs Total B-rm_. s i Baths Total B-rms r Baths j Total B-rms s Baths 1 Total B-rms r Baths t : r : T p 1 Count and Total , r- ' Gross Living Area Sq Ft. size $ •Ft- 4000 size sq.Ft_ size Sq.Ft, 1000 Basement & Bsmt.� f ( s 1 Finished Roomsmart bsmt. _full bsmt. 1 '!full bsmt. j part bsmt 1 - -� average averageti'avera e f ;,average '.rnctronalUtility g g f - - - --g T ------ --L 'oncittionia J -1 -car --- -- -- ------ r 1 'Car Port garage �— none— 1 1500 1 car -- - --` -T ra-•o. Patio area Fipatio area I ; , y ( fife- • f. ;then i RJurp, hearing, Apts. 2000 j�apts. I •- q 2000 remodeling) i 1 Saks or Flriinc.ng 'commercial •I 1 commercial 1 - "commerical, 1 5000 Concess.ocU zone 2 lots 1(10,0001 zone 5000 � zone i 1 _ _Minus rS 8QQ0 Plus Mtn�s�2,000 -MPlus. MinusrS_12sSQO _NetAdlIToutl_- -- - `1= _ Indicated Value of Subject , - 1 I _ s k+2,000 's 39,750 �`rs 42,000 Comments on Market Data Comte #1 is most similara to property. Comp #2 & 13 are most similar for homes and sizes. Comps #2 & #3 reflect present apartment status. (TTS .,_ r t �, t r . •. . . . . . . . . . . . . . . . . . . . . . . . . s 40,000 [f;IT�_� •:n- _ :=s -s^_ fit applicable) Economic Market Rent S -Mo. x Gross Rent Multiplier S This appraisal rs made 0 --as rs••❑ subject to the repairs, alterations, or conditions listed below ❑compietron per plans and specif"isons Comments and Conditions of AppratsJI — Final Reconciliation Market approach is most valid due to age and condition of the sub ect property. Commercial property has a greater value Th.s.,ppra.sal Is isased upon th• above requirements• the certification. cont sngent and limiting cond.J tons, and Market Valve defsnatron that are stated in 1 FHLMC Form 439 IRev 917511FNMA Form 10048 filed with Brent 19 attached II submitted for FNMA.11e r ort has beenp•e re to omphance with FNMA form instructions. Q 11 ESTIMATE THE MA ET VAL11E/1AS FI EA! OF SUBJECT PROPERTY AS OF _ 3 —/0_ _ — 19_/tJ so be S 40,000 range Appla.serIS) • - h ----- Re+rrw-A iter (11 appl 1 -- - -- -- — - - - L Did 0 rD.d Not Physically Inject P-,rpr•ty (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: - - - -April 5, 1978 - - TO: Mayor and it Council --------------------- FROM: -Kenneth B. Merrill. Citv Accountant SUBJECT: -Purchase of Property on Contract -for -Deed - - - - - -•- - - - Gary Plotz has asked me to report to you the recommendation of an initial cash payment and contract -for -deed payment if the property of 25 Franklin Street North is purchased. The purchase, I assume, would be handled through the General Fund. The down payment of $8,000 would come from the Contingency Fund dollars of this year's budget (approximately $62,000 would remain of the non -designated dollars). In the following year, provision would be made in the budget to pay this amount. The dollars would be outside the levy limit the State sets for the City of Hutchinson and would not interfere with the General Fund budget. /ms TO: FROM: POLICE DEPARTMENT MEMORANDUM Citv Council and Mayor Black SUBJECT: Dean M. O'Borsky, Chief of Police Resignation of Jeff Jewell DATE:—April 72 1978 I recommend that the Council accept the resignation.. of our Law Enforcement Aide, Jeff Jewell. Jeff has done an excellent job for us and, as a matter of fact, exceeded many of our expectations as to what he could get accomplished. For that reason I will be con- tinuing the Law Enforcement Aide program through CETA until they are unable to fund it any further. I am attaching a copy of a letter I have written to the Hutchinson Industrial Corporation which I have written on the behalf of Jeff. IMO/jma Hutchinson Police Department DEAN M. O,BORSKY, CHIEF OF POLICE 91 WASHINGTON AVENUE WEST HUTCHINSON, MINNESOTA 55350 April 5, 1978 T0: Dean M. O'Borsky Chief of Police I hereby resign my position as Law Enforcement Aide for the Hutchinson Police Department in order to accept a position with the Hutchinson Industrial Corporation. This resignation will be effective April 22, 1978. I have enjoyed working for you and with the other members of this department. Respectfully, Jeffrey C. Jewell JCJ/jma h e r April 7, 1978 Dyr�o.y.•Zay �rne�Qr ` �` «l u V..wt1a.J .f_i .1- llstrala -. Oorp Hutt .- nson, SCR 5535") Dear Sir. ':-_'115 is an unsolieited a Df:i3'.)aCti O ployee of yo.as, a'eff JeiieLL- ; i_ .I -s Ai(ie at the Hutesinson Police :}=:xjQrtment for ti;e *past several months wor!.in--.;ndler .. j:T.• ""ranl.ei=ilr)1%".'. Jre:: c: i:�4ereat :...;: �. BLit; ria _iiJ ,j�� r-Z� .1 .J :iY4 d t -i Ltil cri:aa :tatei: progrc`aLi mita ;.;rC::v ; u2r.,e3S.• DecauSe of its efforts, .^ our d,--paITw--.l4 :j s on Of v 1.,; :te i1ii3S'i. Si'�a-1� percmitages Ln the entire s c -ate of :lnne3ot3. He h"- s pm -,ea tv be par[;cz ab -Le a:A - efficient and works with a high degree of autono;kT and does not need constant sspervision. He is, io me, a trustimrthy addition to 7 our eonpaszJ anu I an sure he :71 i dc• a fine jot, for you. Sinc�r�l„ _ T art M. 0Bors_7 � C�ief of Police (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 April 10, 1978 TO: FROM: City Council City Engineer SUBJECT: Sewer and Water Service Mr. and Mrs. John Beck, owners of Lot 8, Block 1, Waller's Subdivision, desire to build on their property and have requested sewer and water service. At the present time, there is no sewer and water on Waller Drive. To provide service it will be necessary to extend services from Sixty Avenue Northeast; North on Waller Drive 300 feet. This extention would also provide services to Lot A of Block 2 of said Subdivision. It will be necessary to hold a public hearing on this, inasmuchas, some of the cost will be assessed to the above -referenced properties. If satisfactory, a public hearing could be held on May 9, 1978, during the Regular Council Meeting. The estimated cost is as follows: Construction $ 6,000.00 Legal 600.00 Land Aquisition: 0.00 Fiscal • 600.00 Engineering 600.00 TOTAL $ 7,800.00 Assessable Cost: $ 2,824.00 City Cost 4,976.00 TOTAL $ 7,800.00 Sincerely, CITY OF HUTCHINSON /v,'./ + , V - �/,.' - J`r Marlow V. Priebe City Engineer p ?-/Of r (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 April 10, 1978 TO: City Council FROM: City Engineer SUBJECT: Cable T.V. Easement Attached is a copy of easement approved by the Park Board for an easement along the South line of the Cemetery property between Oak Park 2nd Addition and Cedar Acres. This is the Area of the cemetery that abuts the Hospital property. Sincerely, CITY OF HUTCHINSON R'0a/~2/-G" Marlow V. Priebe City Engineer pv Attachment J CABLE TELEVISION LINE RIGHT OF WAY EASEMENT KNOW ALL MEN BY THESE PRESENTS, that we the undersigned, Mayor and City Clerk for the City of Hutchinson, Minnesota, for a good and valuable consideration, the receipt whereof is hereby acknowledged, do hereby grant unto Cable Communications Systems, Inc., a Minnesota Corporation, hereinafter called the "corporation", whose post office address is Box 777, Hector, Minnesota, and to its successors or assigns, the right to enter upon the lands of the undersigned, situated in the County of McLeod, State of Minnesota, and more particularly described as follows: The South Thirty (30) Feet of the North Six Hundred Thirty - Three (633) Feet -of Lot Sixteen (16), of Auditor's Plat of Section 7, 7 116 N, R 29 W, according to the map or plat thereof on file and of record in the Office of the County Recorder for McLeod County, State of Minnesota; and to construct, reconstruct, operate and maintain on or under the above- described lands and/or in, upon or under all streets, a cable television line or system, to cut and trim trees and shrubbery that may interfere with or threaten to endanger the operation and maintenance of said -line or system and to license, permit or otherwise agree to -the joint use or occupancy of said line or system by any other person, firm or corporation for cable television purposes. The undersigned agree that all poles, wires and other facilities, including all cable television equipment, installed on the above-described premises at the corporation's expense shall remain the property of the corporation, removing or relocation of said facilities shall be at the option of the City of Hutchinson at the corporation's expense. IN WITNESS WHEREOF, the undersigned have set their hands and seals this day of 19 D. J. Black, Mayor Gary D. Plotz, City Clerk t I S STATE OF MINNESOTA ) ss COUNTY OF j On this day of 19 __, before me, a Notary Public for the State of Minnesota personally appeared to me known to be the person(s) described in, and who executed the foregoing instrument, and acknowledged that he executed the same as free act and deed. O V Notary Public, _ County, My Commission expires M 4J w a� A c a� m 0 -H rj w 3 W ° 'O 4J 'O (d V A m 10 O O W r -� d1 O I c+ 4J rq x x a 44 n A a o ( i w o 4) U A r -I b 0% W N W W O U N 0 w 4 � 3 ° 4) o W .0 d O U N �W 4 0 .O N 0! a'a $4 U H N $ w 0) rd M 4J w a� A (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: April 11, 1978 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR After interviewing applicants, the following person is recommended for employment as recreation secretary/transit dispatcher, the position being vacated by Jewell Orr. Penny Johnson Valley View Apt. B3 She would begin work on April 18, at Grade I, Step 1. �"S. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: April 10, 1978 --------------- TO: Mayor and City Council -------------------------------- FROM: Kenneth B. Merrill, City Accountant -------------------------------- SUBJECT: Purchase of Christmas Decorations The Chamber of Commerce has turned over to the City $3,000 which is for the initial payment on new Christmas decorations. The remaining balance is $6,900, due after receipt of the merchandise. In the 1978 budget we have $2,000 set aside for Christmas decorations. In the past the Chamber has financed the balance, repaying the loan over a set period of time. If the Council wished, they could pay the additional $4,900 this year, and then choose one of the following procedures in the third year after the $4,900 would normally have been paid out. One method would be to set up a reserve of dollars; the Council would budget each year until decorations were again needed. There would be no actual transfer of cash but a reserve on the balance sheet would be set up for this purpose. Another method would involve creating a separate savings account and placing the dollars in this account each year, allowing the interest earned to also go toward the purchase of new decorations. A third method would be to budget the total dollars only when needed in the year the decorations are to be purchased. /ms (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 April 11, 1978 TO: City Council FROM: Director of Public Works SUBJECT: Aerial Bucket for Park Department The specifications have been completed and if approved, I recommend a calling for bids at 2:00 P.M. on May 9, 1978. Sincerely, CITY OF HUTCHINSON �i�,t,,r,�e, v• �.c.c.2.(�tp Marlow V. Priebe City Engineer pv REGULAR COUNCIL MEETING April 11, 1978 GENERAL FUND Howard Beck t clothing allowance $ 100.00 Al Cheney k clothing allowance 100.00 Jihn Gregor clothing allowance 100.00 James Haasl k clothing allowance 100.00 Michael Hogan k clothing allowance 100.00 Charles Jones k clothing allowance 100.00 Michael Kirchoff k clothing allowance 100.00 Ronald Kirchoff kZ clothing allowance 100.00 Wm. Mattsfield k clothing allowance 100.00 Michael Monge k clothing allowance 100.00 Scott Schwartz k clothing allowance 100.00 Richard Waage kZ clothing allowance 100.00 Wm. Wegner clothing allowance 100.00 Ralph Westlung travel expense 25.00 Guardian Pest Contral pest control City Hall 28.50 Republic Powdered Metals Inc. street paint 289.55 Charles Olson & Sons Street repairs 28.80 Earl Alsleben V` safety shoes 5.00 J.Harold Beytien house appraisal 40.00 Jeff Bell deposit refund 20.00 I.A.C.P. police dues 1 yr. 35.00 Earl & Lotetta McDonald contract payment -park land 3427.00 Display Sales Xmas decorations partial payment 3000.00 Persians Office Products calculator ribbons 30.00 Gale Boelter % safety shoes 5.00 Marilyn Swanson coffee 8.79 Orval & Florence Satterlee contract payment on gravel pit land 5840.00 Xerox Corporation copy machine supplies 32.01 Dan Danielson arena repairs 130.00 Holidaylnn-Moorhead lodging 56.16 The Shoe Inn fire dept.equinnent repaired 1.50 Everson Ross Co. supplies -fire 50.55 Don Peterson Construction library shelving 700.09 Xerox Corp. copy machine supplies 56.00 Wesleys Pharmacy fire dept.film & processing 20.74 Eugene Iverson % safety shoes 5.00 Mrs. Ray Fitzloff attendance winner -arena 120.00 Wagner Cycle police snowmobile repair 42.42 Sheraton Inn -Northwest police conference 67.17 Hutch Warehouse Grocery police supplies 7.96 Motor Vehicle Dept. vehicle registrations 5.6.00 Thorsen,Campbell,Rolando&Lehne audit fees 5950.00 Allen Office Products office supplies 22.54 Am. Linen Supply laundry service 14.23 Am. Welding Supplies Inc. eng. supplies 8.30 Big Bear Inc. arena supplies 11.60 D.j.Black travel expenses 25.00 Brinkman Studio police films etc. 22.10 CRA & Assn. professional fees 1314.00 Central Dist. Servic es gasoline 1685.89 Coast to Coast supplies 53.20 Coca Cola Bottling Co. arena supplies 232.75 Crow River Regional Library quarterly payment 7785.55 Crown Life Ins. Co. life & dental insurance 1963.84 Culligan Water Conditioning monthly salt service 22.10 -2 - Dept. of Public Safety Erickson & Templin Family Rexa ll Drug Farm & Home Felskas Auto Machine Floor Care Supply Co. GTC Auto Parts Gamble Store George Field Gopher Shooters Supply Co. Henkes Cafe Henrys Candy Co. Hutchinson Community Hospital Hutch Equipment Inc. Hutch Fire Dept. Hutch Leader Hutchinson Medical Center Hutch Plbg. & Htg. Hutchinson Telephone Co. Hutchinson Utilities Hutchinson Vet Clinic Hutch Wholesale Supply Ink Spots Inc. Jahnkes Red Owl Jerrys Tire Co. Johnson Super Value Krasens Plbg. & Htg. LaHass Mfg. & Sales Lamberts Standard Service Lloyd Schlueter MacQueen Equipment Inc. Mankato Mobile Radio Inc. Marco Bus. Products McLeod Coop Power Jack Meyer Meades 66 Station Ken Merrill Mn-Wisc. Truck Lines Ralph Neumann S.A.Nies Northland Beverages Dean O'Borsky Plaza Ok Hardware Gary Plotz Plowmans Inc. Popps Electrical Marlow Priebe Quades Quades RCM Radio Shack Rite Way Auto Wash Rockite Silo Inc. Rutz Plbg. & Htg. Schmeling Oil Co. Inc. police teletype repairs & snow plowing office supplies supplies park repairs city hall supplies supplies & parts arena supplies intown mileage police supplies 3 mos. prisoners board arena supplies 2 blood tests -typing park repairs March fire runs publicatnn costs phy.exam & blood typing repairs -city hall phone service electrical service dispose of dogs supplies supplies & printing arena groceries repairs arena supplies repairs street repairs police car washings intown mileage street repairs equipment repairs equipment repairs airport electric boarding fees -March gas & repairs mileage freight charges reimbursement for expenses fire extinguisher servicing arena supplies k clothing allowance supplies intown mileage repair parts repairs travel expenses supplies for recreation supplies & repairs professional fees supplies police car washes park -cement repairs diesel fuel & oil 273.00 863.23 111.46 208.80 362.12 55.95 240.55 14.90 30.00 26.51 17.65 46.08 16.00 5.02 685.75 201.18 70.00 72.26 974.96 7457.98 13.00 296.89 188.05 133.03 36.80 71.63 4.00 328.76 10.50 30.00 94.66 312.37 25.00 174.01 141.00 59.00 19.35 67.79 24.50 62.60 179.75 100.00 72.45 30.00 1.12 9.60 94.41 1833.82 52.40 73.08 10.00 19.50 41.18 136.05 350.34 -3 - Sears Shell Oil Co. Simonson Lbr. Co. Sorensen Farm Supply Texgas Mn.State Treasurer Uniforms Unlimited United Building Centers U.S. Postmaster Van Waters & Rogers Ziemers Wigen Chevrolet Co. Elden Willar d Gopher Athletic Hutch Utilities Leef Bros. Leisure Line Sports Quades State Treas. Kenneth Merrill Kokesh Hutchinson Youth Hockey Assn. Wesley Pharmacy Marks TV Service WATER & SEWER FUND Central District Services Coast to Coast Commissioner of Revenue Crown Life Ins. Co. Farm & Home Dist. Co. GTC Auto Parts Hutchinson Telephone Co. Hutchinson Utilities Junker Sanitation Krasen Hardware Hank Finley Mix Mn.Valley Testing Lab. Neptune Meter Co. Plaza Ok Hardware Power Process Equipment Quades U.S.Postmaster Water Products Co. Acme Chemical Co. Lillian Michaels State Treas. Hutchinson Utilities Leef Bros. repairs motor fuel police supplies supplies cyclinders publication supplies supplies postage for meter whitting compound supplies repairs travel expense & reg. fee recreation supplies street lites uniform rental recreation trophies recreation supplies Soc.Sec. contributions mileage recreation supplies officiating supplies repair scoreboard gasoline supplies sales taxes life & dental insurance supplies supplies phone service electric refuse charges supplies mileage & expenses testing water meters supplies repairs supplies meter postage meter parts supplies mileage Soc.Sec. contribution computer charges uniform rental $ 10.20 19.12 14.99 109.84 44.36 5.95 2.25 1.00 1075.00 166.50 6.87 10.90 25.00 53.65 614.09 244.16 195.00 1210.25 7871.91 21.60 133.36 635.00 7.60 52.75 $63.896.64 $ 108.67 1.65 869.65 153.81 5.05 8.07 48.44 5887.54 11,086.82 8.89 82.85 56.00 10,920.00 21.71 1076.30 1.30 495.00 64.98 48.79 5.40 786.22 335.84 41.20 r -4- Motor Vehicle Dept. Kilmartens Tool House No.Central Am.Water Works State Treasurer OFF STREET PARKING FUND Charles Bell Harvey Daharsh Allen Office Products Hutchinson Utilities BRIDGE FUND RCM Associates R.A.Krueger Inc. registration of vehicles repairs 2 registration fees 2 exam fees servicing meters servicing meters machine repair electrical -gas at rental house professional fees conktruction costs IMPROVEMENT BOND FUNDS Bonds of 1972 National City Bank of Mpls. interest & service fee LIQUOR STORE FUND Ed Phillips & Sons Co. Griggs,Cooper & Co. Inc. Old Peoria Co. Midwest Wine Co. Northland Beverage Inc. Sprengler Trucking MN.Wisc. Truck Lines KDUZ American Line Supply Co. City of Hutchinson -General Mun. Liquor Store Triple G Twin City Wine Co. Griggs Cooper & Co. Inc. Ed Phillips & Sons Co. Old Peoria Co. A.J. Ogle Co. Friendly BeveraGe Co. Lenneman Beverage Co. Locher Bros. Dist. Northland Beverage Inc. Coca Cola Bottling Hutchinson Leader liquor & wine liquor & mix liquor wine mix freight charges freight charges advertising uniform rental Fund. salary reimbursement petty cash fund beer wine liquor & wine liquor & wine liquor & wine beer beer beer & mix beer mix mix advertising $ 4.00 130.50 60.00 10.00 $ 32,318.68 $ 107.50 15.00 9.00 10.34 $141.84 $ 510.22 26,020.56 $26,530.78 $ 8187.50 $ 2716.05 1758.48 720.87 218.99 109.60 251.91 97.01 24.00 123.85 16,810.07 29.00 4334.85 1821.84 2089.00 704.97 1137.97 368.35 663.10 9343.05 4468.45 31.40 172.30 141.14 r -5- Hutchinson Telephone Co. March phone bill Hutchinson Cold Storage contract payment Floor Care Supply Co. supplies $ 32.57 300.00 7.00 $ 48,475.82 Texgas Boa a moa 25 MAIN STREET NORTH - HUTCHINSON, MINN. 55350 April 10, 1978 FOR YOUR INFORMATION Hutchinson City Council Hutchinson, Minnesota 55350 Dear Council Members: Texgas Corporation, Hutchinson, Minn., is requesting that a permit be granted in their favor to set a mobile home in the city of Hutchinson for a period of no less than 6 months. The reason being to house temporary office facilities until a proper office building can be found and or a new office can be built. Texgas is currently in negotiation with Burlington Northern, St. Paul, to acquire properties to the south of their property located at the corner of 4th Ave. S.E. and Huron St. We are now renting part of the properties in question for storage of our bulk tanks so we cannot see any problem in acquiring the entire plot of ground. If for some reason we cannot build a new office, we will be looking for a building where we can have both office and display area. The mobile home we have in mind is approximately 10 x 45 which will be rented from a local trailer sales. Our intention is to set the mobile home just to the west of our plant warehouse bordering Huron St. Texgas lost their lease at their present location at 25 N. Main because of deteriorating conditions of the building, could not come to agreement in a renewal of a new lease. We feel a temporary office of this nature will be needed to house our office staff and equipment until a permanent location can be found. Yours truly, 4'� ��,0 - � Del Crotteau Branch Manager Texgas Corporation A& P Group 6701 WEST 23RD STREET / MINNEAPOLIS, MN 55426 / (612) 544-1561 / ADOLFSON & PETERSON, INC. 200 PIONEER BUILDING / SAINT PAUL, MN 55101 / (612) 224-2848 / ALFRED A. ALBERT B. J. SMILEY April 4, 1973 City of Hutchinson City Hall Hutchinson, Hinnesoca 55343 Attention: Gary Plotz 00 N FOR YOUR INFORMATION Dear fir. Plotz: 34567g3�o, RPh jsta REt� V�p 8Y °' ti C2 ZG 12e��o %de now understand that in cooperation iALh us t;iv Cit, has selected a sit.c Ot fhe f;ection and �e)TlRt?"ttc:tit�n of a,p?'O}.L tritely 1.00 units Scnlo. (A�izcn iii-firise hui lel t n". .e :ave examined the s: c located on `hc block between Jefferson and Adams S t : ec t and Fi , s t and Second Avenues .ls. T'tc si ._e is accrp table Lo us. }3y this letterr we hc, by reque�stt tl,iat tbu City dc-signate the A & P Grou;) to be. the developer for }!e 3cnior Citizen Hio!-trisc and t.at t}tc. ','!Ly sclec!_ a negotiating team to enter iriLo negotations witsi us for our acquisition of the property. it is our intent to build ap:�r(,);:imat.ely 100 units and to provicif adequate parking on this site. All of the A & P Group have mcL and have decidcd that: this v:i 11. be a pri.vatc venture to br, sponsored by us as developers. 'ITcre are questions concerninp, the financing and the economic feasibility which arc all issuers which we would enter into upon norotation of the contract. It is also our undc,-standing tic ;iUl) Officials have approved of th, site as acceptable. In accordance with the provisions of our contract we respectfully : c c,ctc s t t.ha r t.hc �i t� , if it has not approved of Cie site, suggest alternaLive sites (within 45 days from l.he c}ate of this lctte,-) which should be mutually acceptable to us and certainly to HUD. The contract provides that both parties consent in writing to the selected site. As we view it we do not sec any need for public supporting facilites except possibly sidewalks. Sincerely yours, A & P GROUP Al cd A. Albert AAA:Jg DEVELOPERS AND CONTRACTORS FOR THE CITY OF HUTCHINSON, MINNESOTA March 30, 1978 Action News WCCO TV Minneapolis, MN 55402 Dear Sirs: X2345 8 0 y �22Z tZ OZ6�' FOR YOUR INFORMATION Mid February I wrote a letter to the Hutchinson, MN City council concerning junk cars, debris, etc. that two of our neighbors have been collecting. The City council stated they turned it over to the City attorney, who in turn wrote a letter to the home owners. The letter was not dated. I attended the City council meeting on March 28th and was advised by the City attorney that an additional letter was sent to the property owners by the chief -of -police. Upon calling the chief -of -police office this morning, I was advised that they could not find a copy of the letter. The above action has prompted me to write to Action News as you do have a "knack" for getting the problems resolved. Regards, Names M. Waldron Business Phone 612/879-2371 Home Phone 612/879-5718 JMW/sb REE: CEIVED ' D=F T . O r%:. -,; ':S- THA. T ION STATE OF MINNESOTA DEPARTMENT OF ADMINISTRATION REAL ESTATE MANAGEMENT DIVISION SAINT PAUL 55155 G -19-D ADMINISTRATION BLDG. March 16, 1978 Gary D. Plotz, Admin Asst. /Clerk City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Dear Mr. Plotz, FOR YOUR 296-6167 �INFORMATION TEL. NO, 29 167__ �L�2�30'41234S �1 ro MaR 1928 CP0 N REL VFX �v c^ Bi._.......---•.'....' X41 The Department of Economic Security presently occupies rental space in your building at 3�+ South Franklin, under Lease No. 5602 which has a term of one year ending on October 31, 1978. In accordance with cancellation rights in Clause 3, this letter is to give notice of lease termination, to take Affect on the last day of May, 1978. The services and cooperation that the City officials have extended to Employment Services during their tenancy are sincerely appreciated. Yours truly e -till .� . jel--L� Albert P. Dorich For: Commissioner of Administration Approved: Department of Economic Security By. 17 V Date AN EQUAL OPPORTUNITY EMPLOYER ri (6�2) 879-2311 C/'T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO RA**NDUM FOR YOUR INFORMATION DATE: - April Z, j47$ - - - - - - - TO: Mayor and City Council -------------------------------- FROM: Ken Merrill, Accountant --------------------------------- SUBJECT: Library Shelves -------------------------------- In the bills for approval there is a statement from Don Peterson Construction of $700.09 for construction of shelving of the public library. In the agree- ment signed with Region 6E this type of cost should be covered by the City. The problem comes with the fact that when the budget was prepared there was no consultation with the library board and there is only $250 in the budget for the repair and maintenance (contracting) in this years budget. The dollars to cover this will have to be made up from the contingency dollars of the general fund. In the next budget preparation we will consult the library board for their input to the budget. We will also ask the board to review with the Council before work is undertaken to assure the dollars are available in the budget. FOR YOUR INFORMATION MEMOR9'NDUM DATE: April 7, 1978 --------------- TO: All Interested Parties -------------------------------- FROM: Ken Merrill, Accountant --------------------------------- SUBJECT: Softball Cost & Entry Fee --------------------------------- The question -of costs and entry -fees has been asked -regarding the softball program. All of the following discussion comes from the budget hearings held last August and September and is the basis for the cost and fee estimates. The recreation department budget was set as follows for the year 1978: Labor costs (umpires, scorekeepers, etc.) Women Slow Pitch $441 Men's Fast Pitch 900 Men's Slow Pitch 1500 Supply Costs (Balls, bases, etc.) 2035 TOTAL COST $4876 Revenue estimates were made as follows Event Est. Revenue Per Team Women Slow Pitch $143 Men's Fast Pitch 155 Men's Slow Pitch 160 Est. # Teams Total 5 $ 715 10 1550 14 2240 TOTAL $4505 As one can see the estimated revenues do not cover all the estimated costs of the program as shown. It should also be pointed out the labor costs do NOT include the labor of the recreation director, assistant director, or secretary. The cost of field maintenance and improvements, lights for the field and cost of electricity are NOT shown and are presently being absorbed by the park department budget. In conclusion, the total revenue of the softball program even with an increase in fees still does not cover the cost incurred by the City for the program, even with the addition of a participant fee. MINUTT OF CROW RIVER REGIONAL LIBRARY .ARD March 13, 1978 FOR YOUR INFORMATION Th! Crow River Regional Library Board flet at the i,.eel:er County Courthouse in Litch-field on Monday, March 13, 1978. Present: !Firs. Bea Thompson, Litchfield Representing: Litchfield Rev. Duane Graefe, Litchfield Litchfield Miss Aleda Swanson, Dassel Meeker County Mrs. Joan Reckdahl, Grove City Meeker County Mr. Leif Fostervold, Spicer Kandiyohi Coanty Mr. LeRoy Sanders, Willmar Willmar Dir. Howard Christiansen, Hutchinson McLeod County Mr. Ralph Bergstrom, Hutchinson " Hutchinson Mrs. Kathy Matson, Asst. Dir., CRRL Absent: I•irs. Karen Osterberg, Watkins* Representing: Meeker County Mrs. Marcia Kleberg, Willmar* itWillmar Mrs. Jeanette Buchanan, Willmar* Is Willmar Mr. Orlynn Mankell, New London* itKandiyohi County Mrs. Alyce Gandrud, Sunburg* Kandiyohi County Mr. Wayne Hebrink, Renville* " Kandiyohi County Mrs. Maria Nathe, Winsted* " McLeod County Mrs. Sandra Lipke, Brownton* ". McLeod County Mr. Howard Hoese, Glencoe* " Glencoe Mrs. Kathy McGraw, Hutchinson* Hutchinson Mr. Burton Sundberg, Director, CRRL* *Excused absence The meeting was called to order by the president, Ralph Bergstrom. Dir. Fostervold pre- sented a hand-crafted gavel to the newly -elected board president, Mr. Berestro.m. The president appointed a secretary pro tem. The February minutes were amended to read on page 2, "New Business," part B, "Mr. Fos- tervold also presented the gavel used during her term to the retiring president, Bea Thompson" (insted of "a new gavel to the new president. ")Mr. Sanders moved, second by Mr. Christiansen, that the minutes be approved as amended. Motion passed. Because of a lack of a quorum, the treasurer's report could not be approved. Mrs. Matson presented the director's report. The Grove City branch was closed a few days because of fuel problems. The grand opening of the Brownton branch on March 4 was busy and successful. The'ggrkshop for church librarians held in Litchfield was well attended and much appreciated by those who came. Mrs. Matson attended a meeting in Iowa City on how public libraries and school libraries can cooperate. Mr. Fostervold moved that we approve payment of the bills. Second by Mrs. Reckdahl. Motion passed. Mrs. Thompson reported on some concerns that have arisen in Litchfield regarding the new building: bikes and parking near the new library building. Also, she felt there needed to be a continual program of public information regarding the plans and the reasons for those plans made by the Litchfield Library Board. Drs. Matson reported that the "America, This Is Your Life!" program is not being attended very well. There are four performances left in our area, and we are encouraged to pro- r,:ote attendance in New London on Friday, April 14, Willmar Community College Theater on April 20, the Dassel City Hall on May 18, and the Lake Lillian Elementary School on May 25. We dere encoura-ed to ca►1 our senators regarding SF 1404 (HF 1286), the bill alloca- ting money to public libraries. Mrs. Matson reported on several meetings in Renville County that were set up by OPLIC. These have included meetings with the Renville County Auditor, the Olivia Library Board, and the Fairfax librarian. Future n etings are scheduled with the Sacred .Heart Library Board, -the Bird Island Library Board, and interested people from Hector, Buffalo Lake, Renville, Danube, and the Franklin volunteer library. President Bergstrom announced the appointment of the following people as members of the Finance Committee: Leif Fostervold, Chairman (elected) LeRoy Sanders, Treasurer (elected) Joan Reckdahl, Howard Christiansen, Howard Hoese The treasurer's bond has been changed to Mr. Sanders name. Another new gavel, crafted by Mr. Fostervold, was presented to Howard "Lucky" Christian- sen. Mileage reports were filled out. Firs. Matson explained the Governor's Fre-�Ihite House Conference and demonstrated a needs assessment process that is used to discover what people perceive as important and essential library services. We were encouraged to ask these same questions of people in organizations we belong to. Miss Swanson moved, second by Howard Christiansen, that the meeting be adjourned, Motion passed. Respectfully submitted, Joan Reckdahl Secretary pro tem CROW RI : REGIONAL LIBRARY TREASURER REPORT mARC3 1978 Balance Veceipts: State/Fed Aid(Revised Kandiyohi County Meeker County McLeod County Willmar Litchfield Hutchinson Glencoe Petty Cash Gifts Other From 1977 Budget From Reserve 1/31)- 1009000.00 51,331.18 35,563.92 38,991.02 41,998.26 21,797.26 31,142.19 14,262.97 12,000.00 -0- - 34000.00 TOTAL RECEIPTS plus BALANCE 0350,086.80 28,548.70 9!653.50 $3889289.00 LeRoy Sanders, Treasurer MONTH $ (2,335.73) 11,854.64 1,473.13 19097.0 S 14,425.42 S 12,o89.69 YEAR TO DATE 6 1.32 23,000.00 12,832.8o 13,854.64 10,500.00 5,449.32 7,785-55 3,565.75 4,702.77 4.o47.o9 S 83,737.92 $ 839739.24 FU1,0 At$) DEPARTVENT APPROPRIATIONS 1420 EXPENDITURES YTD EXP0DITUPES % SPENT UtrXPEtIDED BAL `-LMARY- PERSONAL Si RMIS �SALAItIfiS-- - 217,259.00 18,749.23 58,007.91 26.7% 159,251.09 -PERFORMING ARTS - - - - - 3,5007.00__-___ 422.01 648.51 •-!18.7,- 2,851.49 - HOSPITAL MED. INSURANCE 8,700.40 1,105.36 3,107.23 35.7% 5,592.77 PERA & SOCIAL SECURITY 18,Cu0.00 1,762.59 5,446.31 30.3% 12,153.69 --TOTAL -- - ----2_k7,459.CA 22,039.19 67,209.96____27.2� 180,249.04 MATERIALS BOOKS- ADULT 54,000.00 4,674.12 12,F45.00 23.8,- 41,155.00 ---BOOKS: CHILDRENS-- ---- - - --_ 18,CO3.00 1,22A.33_____2,716.79 j%2r33.21- PERIODICALS 4,800.00 251.47 1.1(.0.60 24.2% 3,639.40 PAMFHLETS 500.14 52.75 52.75 10.6% 447.25 -- AUDIO VISUAL----------- - 6,000.60-_`-,_-47.93 -----.- 2.846.95 _- _ 47.4%----__3.153.05 -- PAINTINGS 400.00 0.00 '0.1�i, O.i.% 400.W BINDING 8C0.00 237.61 450.17 56.3% 349.83 ---MICROFORMS --- --- - ---- 300.00 -:0.00- --__ - '0.G0__ 'C.1w%,-_.300.00- TOTAL 84,PGO.CO 6,492.21 20,072.26 23.7N 64,727.74 MAINTENANCE - - CUSTODIAL- SUPPLIES & SERV.-- 880.04 __221i.37______ 272.25 -_- 30.9% _ --- 607.75 TELEPHONE 2,2CC.GO 29.%81 513.43 23.3% 1,686.57 TELETYPE 1.60:.00 152.10 366.60 22.9% 1,233.40 - ---BOOKMOBILD OPERATION(INCL.INS.)--- 7.00C.GC _1,04.68 -_ 2,1Ti.72 __31.1% _31.1%_40824.28- 4,824.28__TOTAL TOTAL 11,680.00 1,707.96 3,328.00 28.5% 8,352.00 OTHER ----SUPPLIES - - -- ,500.00 8,500.00-1-0424.77--- 1,424.77_ --3,020.19_-_35.5x--_5,479.81- 3,020.19- -- 35.5% ----.5.479.81- PROMOTION & PROGRAMS PROMOTION 90-.30 0.00 20+.64 22.7E 695.36 POSTAGE 2.750.00 375.49 923.67 33.6% 1,826.33 ---MILEAGE & MEETINGS------ -- - L,000.00 228.64 __ ____979.75 24.5% _-3,020.25 - MEMBERSHIPS 400.00 •0.00 162.00 U0.5% 238.00 INSURANCE 3,600.00 O.UO 3,953.86 109.8% 393.865 - EQUIPMENT RENTAL - - - - - - 5,500.00 __],555.53 --_ _ 2,931.31 .___!J.3.3% `_--2,568.69 _ AUDITING SERVICES 6i)<^..00 '0.00 10.00 0.v% 6U47.OU BOOKKEEPING SERVICES 1,5UG.00 125.00 375.00 25 .(J% 1,125.00 • --MISC. RESERVE - -- -. -- `- 50040 -0.00 yG�.uU- TOTAL 28,250.Uu 3,659.42 12,550.42 44.4% 15,699.58 CAPITAL OUTLAY - --- EQUIPMENT - - -- -- - - -- 9,400.00 ?, 215.25 4,194.30_V 4.6% 205.70 - BOOKMOBILE AMORTIZATION FUND 6,000.00 0.00 -0000 0.G'% 60WU.W BRANCH LIB. AMORTIZATION FUND 703.W 0.00 G.UO 0.0% 700.00 --TOTAL- - - - -- ,r,-1GC.40 2,215.25 6,194.30 2601( �.1,905.70- OTAL LIBRARY 388,289.00 36,114.03 107,354.94 27.6% 280,934.06 Investments redeemed S 369625.00 S 97:450.00 Investments purchased 12,579.28 73,812.92 Ending cash balance 21.38 21.38 Savings Pass Book $359571.53 as of March 31, 1978 CROW RIVER REGIONAL LIBRARY BALANCE SHEET December 31, 1977 (Not Audited) ASSETS Current Assets Petty cash $ 170.90 Cash in bank 1.32 Savings account 59,208.61 Certificates of deposit 21,637.01 Total Current Assets $ 81,017.84 Furniture and Eauiument* Bookmobile (1966 cost) $ 13,800.00 Bookmobile (1975 cost) 38,460.00 Furnishings and equipment 99,071.62 Books, paintings, etc. 248,225.00 $399,556.62 Less: bookmobile depreciation $ 19,569.00 equipment depreciation 20,035.00 amortization of books 592350.00 98,954.00 Total Furniture and Equipment 300,602.62 Total Assets $381,620.46 LIABILITIES AND FUND BALANCE Liabilities Accounts payable $ 17,194.56 Reserves Self insurance 1,400.00 Fund Balance 363,025.90 Total Liabilities and Fund Balance $381,620.46 *Furnishings and equipment purchased in 1976 and 1977 were added to the 12-31-75 insured value. Books and similar items purchased during the year and not re- flected here amounted to $68,090.14. Insurance coverage on books, etc. was not increased this year. umAM s PARKLM ass CROW RIVER REGIONAL LIBRARY SUMMARY OF CASH RECEIPTS AND DISBURSEMENTS For the Year Ended December 31, 1977 LATHAM 3 PARKER CPAS Favorable Actual Budget (Unfavorable} Beginning Balance $ 58,369.24 $ 58,369.24 $ -0- Receipts State/Federal grant $105,452.00 $ 90,000.00 $ 15,452.00 SMAHC grant 3,500.00 -0- 3,500.00 Kandiyohi County 48,425.64 48,425.64 -0- Meeker County 33,550.87 33,550.87 -0- McLeod County 37,500.23 36,783.98 716.25 Willmar 39,621.00 39,621.00 -0- Litchfield 20,563.45 20,563.45 -0- Hutchinson 29,379.44 29,379.42 .02 Glencoe 13,455.64 13,455.64 -0- Fines, rental and copying 13,744.68 9,000.00 4,744.68 Interest 3,731.76 -0- 3,731.76 Gifts 445.10 -0- 445.10 Reimbursements 10,905.74 1,000.00 9,905.74 Total Receipts $360,275.55 $321,780.00 $ 38,495.55 Total Cash Available $418,644.79 $380,149.24 $ 38,495.55 Disbursements Equipment $ 5,854.17 $ 5,900.00 $ 45.83 Maintenance Supplies and service $ 636.00 $ 800.00 $ 164.00 Telephone 1,898.75 2,000.00 101.25 Teletype 1,597.35 1,800.00 202.65 Bookmobile expense (includes insurance) 8,923.91 7,000.00 (1,923.91) Total Maintenance $ 13,056.01 $ 11,600.00 $ (1,456.01) Materials Books - adult $ 41,331.01 $ 50,000.00 $ 8,668.99 Books - children 14,427.81 15,000.00 572.19 Periodicals 5,619.54 4,500.00 (1,119.54) Pamphlets 278.90 500.00 221.10 Audio visual 5,481.32 6,000.00 518.68 Paintings 239.72 400.00 160.28 Binding 642.97 800.00 157.03 Microfilm 68.87 300.00 231.13 Total Materials $ 68,090.14 $ 77,500.00 $ 9,409.86 LATHAM 3 PARKER CPAS CROW RIVER REGIONAL LIBRARY SUMMARY OF CASH RECEIPTS AND DISBURSEMENTS For the Year Ended December 31, 1977 Whereof: Petty cash Checking account Savings account $ 170.90 1.32 59,208.61 $ 59,380.83 LATHAM & PARKER CPA% Favorable Actual Budget (Unfavorable) Disbursements (cont'd) Other Supplies $ 8,597.65 $ 8,500.00 $ (97.65) Printing and promotion 803.84 700.00 (103.84) Postage 3,254.79 2,863.75 (391.04) Mileage and meetings 22,977.85 3,500.00 522.15 Insurance 3,609.72 3,000.00 (609.72) Equipment rental 7,088.19 5,000.00 (2,088.19) Professional fees 600.00 600.00 -0- Bookkeeping service 1,500.00 1,500.00 -0- Memberships 250.00 400.00 150.00 Miscellaneous reserve -0- 3,500.00 3,500.00 Total Other $ 28,682.04 $ 29,563.75 $ 881.71 Employees Salaries $206,570.42 $195,000.00 $(11,570.42) Payroll tax 18,499.01 17,000.00 (1,499.01) Insurance 10,755.76 7,300.00 (3,455.76) Total Employees $235,825.19 $219,300.00 $(16,525.19) Bookmobile amortization fund $ 7,056.41 $ 6,000.00 $ (1,056.41) Branch library amortization fund 700.00 700.00 -0- 7,756.41 $ 6,700.00 $ (1,056.41) Total Disbursements $359,263.96 $350,563.75 $ (8,700.21) Cash December 31, 1977 $ 59,380.83 $ 29,585.49 $ 29,795.34 Whereof: Petty cash Checking account Savings account $ 170.90 1.32 59,208.61 $ 59,380.83 LATHAM & PARKER CPA% CROW RIVER REGIONAL LIBRARY STATEMENT OF CHANGES IN FUND BAIANCE For the Year Ended December 31, 1977 (Not Audited) Fund Balance January 1, 1977 Revenue for the Current Year Cash receipts Increase in CDs Total Revenue for the Year Expenditures for the Current Year Cash disbursed Decrease in liabilities Balance December 31, 1977 Balance January 1, 1977 Total Expenditures for the Current Year Increase in Reserve for Self Insurance Decrease in Stated Value of Furniture and Equipment Balance December 31, 1977 Balance January 1, 1977 Total Decrease in Stated Value of Furniture and Equipment Fund Balance December 31, 1977 a $ 17,194.56 19,827.41 $360,275.55 7,756.41 $359,263.96 2,632.85 $300,602.62 315,954.45 $367,676.88 368,031.96 $735,708.84 (356,631.11) (700.00) (15,351.83) $363,025,90 LATHAM d PARKER CPA% CROW RIVER REGIONAL LIBRARY STATEMENT OF CHANGES IN FINANCIAL POSITION For the Year Ended December 31, 1977 (Not Audited) Sources of Funds Depreciation (not requiring cash outlay) $ 21,206.00 Increase in reserve for self insurance 700.00 Total Sources of Funds $ 21,906.00 Uses of Funds Increase in working capital $ 11,400.85 Decrease in fund balance 4,650.98 Equipment purchased 5,854.17 Total Application of Funds $ 21,906.00 INCREASE IN WORKING CAPITAL 12-31-77 12-31-76 Current Assets - cash $ 81,017.84 $ 72,249.84 Current Liabilities - accounts payable 17,194.56 19,827.41 Working Capital $ 63,823.28 $ 52,422.43 Increase (Decrease) $ 8,768.00 (2,632.85) $ 11,400.85 LATHAM i PARKER CPA%