Loading...
cp05-09-1978 cMAY 9, 1978 CITY OF HUTCHINSON ISSUE NO. 27 AUDIT PRESENTATION - SELECTION OF A DATE The audit reports will be received by the City this week, and they will be forwarded to the City Council. The auditors would like to make a presentation of the report, preferably on May 30 or June 1. It would be good to select a date at this time. MEETING WITH A&P DEVELOPMENT GROUP On Thursday, May 4, I traveled to St. Paul to meet with Mr. Albert and Clarence Simonowicz. Based on the position of the Downtown Advisory Committee, we indicated that there should be a stronger commercial/retail element. We also notified the A&P Group that they had 60 days to come up with a revised and stronger plan. The A&P indicated a willingness to meet our request. REMINDER - BOARD OF REVIEW - FRIDAY, MAY 19 The Board of Review will convene at 10:00 A.M. on Friday, May 19, 1978 to listen to the pub- lic regarding property assessments. APPRAISALS PRESENTED TO PROPERTY OWNERS OF ELDERLY SITE I have met with Ron McGraw and Don Falconer and reviewed the appraisals representing six of the seven properties involved in the elderly site. Today I am meeting with Mrs. Sophie Jenike, who owns the white house in the middle of the block (125 Jefferson). VACATION This week, Thursday and Friday, I will be taking two vacation days. In the event you need to contact me, feel free to call me at home. COMMUNITY LEADERS INVITED TO WELCOME HUTCHINSON KANSAS DELEGATION This Wednesday evening at 8:00 P.M. the Hutchinson City Council is reminded to consider at- tending a reception for a delegation visiting our"city from Hutchinson, Kansas. As you may know, the event will take place at the Crow River Country Club. HUTCHINSON CITY CALENDAR WEEK OF May 7 TO May 13 1978 WEDNESDAY Noon - Transportation Board in Auditorium at City Hall (lunch provided) SUNDAY Noon - Nursing Home Board at Burns Manor MONDAY 2:00 P.M. - Utilities Commiss FRIDAY TUESDAY 2:00 P.M. - Open Bids at City Hall 7:30 P.M. - City Council City Hall SATURDAY AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 9, 1978 1. Call meeting to order - 7:30 P.M. ,/2. Invocation - Vicar D. L. Parrish Consideration of Minutes of Regular Meeting dated April 25, 1978 and Special Meeting dated April 27, 1978 Action - Motion to approve - Motion to approve as amended ✓4. Public Hearing ,/(a) Sewer and Water Service for Waller's Sub -division (Waller Drive) Action - Motion to set new public hearing date for June 13, 1978 5. Communications, Requests and Petitions ✓(a) Consideration of Request for George Field to Attend Minnesota State Fire School on May 19-21, 1978 Action - Motion to approve - Motion to reject ,fib) Consideration of Request by George Field to Attend Hazardous Materials Safety Seminar on May 10-11, 1978 Action - Motion to approve - Motion to reject ✓(c) Consideration of Request for Hazel Sitz and Ken Merrill to Attend Minnesota Transit Conference on May 11-12, 1978 Action - Motion to approve - Motion to reject V/ d) Consideration of Request for Parade Permit by American Legion Post 96 for May 29, 1978 Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances ✓(a) Ordinance No. 8/78 - An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations in City of Hutchinson and Official Zoning Map Action - Motion to reject - Motion to waive second reading and adopt Council Agenda May 9, 1978 -/(b) Ordinance No. 9/78 - An Ordinance to Vacate Utility and Drainage Easements on Lots 1 and 2 of Block 1, Along Lot Line Common to Said Lots, in Albert's First Addition Action - Motion to reject - Motion to waive second reading and adopt V(c) Resolution No. 6121 - Resolution for M.S.A. Advanced Funding for 1978 School Road Project Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions ✓(a) Building Official's Monthly Report - April 1978 Action - Order by Mayor received for filing V(b) Minutes of Downtown Development Committee dated May 2, 1978 Action - Order by Mayor received for filing ,Xc) Minutes of "Seniors Activity Center" Advisory Board dated May 4, 1978 Action - Order by Mayor received for filing 8. Unfinished Business ✓(a) Consideration of Bid Recommendations by City Engineer (DEFERRED APRIL 25, 1978) 1. Project 78-03 - Storm Sewer Improvements 2. Project 78-04 - Sewer and Water Improvements Action - Motion to reject - Motion to approve recommendations and enter into contract V�b) Consideration of Bid Recommendations by City Engineer (DEFERRED MAY 9, 1978) 1. Project 78-01 2. Project 78-02 3. Stoney Point Addition 4. Aerial Bucket Action - Motion to reject - Motion to approve recommendations and enter into contract -2- Council Agenda May 9, 1978 9. New Business ✓(a) Consideration of Reprinting City Personnel Policy Action - Motion to reject - Motion to waive reading and adopt Resolution No. 6099 Jb) Consideration of Permanent Appointment of Stanley Koehler Action - Motion to reject - Motion to approve permanent appointment �c) Consideration of Request to Revise Ordinance No. 557 by Hutchinson Safety Council Action - Motion to reject - Motion to waive first reading of ordinance and set second reading for May 23, 1978 �d) Consideration of Application for Retail 'Off -Sale" Malt Liquor License by Independent Oil (dba Gas Hutch & Discount Dairy Store) Action - Motion to reject - Motion to issue license /e) Consideration of Letter Concerning Taxation of Medical Office Building Action - ✓tf) Consideration of Employment of Three Liquor Store Employees: 1. Gilbert Hammer - full time clerk 2. Joyce Nelson - part time clerk 3. Thomas Wiprud - part time clerk Action - Motion to reject - Motion to approve employment ✓(g) Consideration of Approval of Specifications for Maintenance Work on Water Tower In South Park Action - Motion to reject - Motion to approve and set bid opening date for June 5, 1978 ; P-4, /(h) Consideration of Recreation Summer Program Employees Action - Motion to reject - Motion to approve employment ✓(i) Consideration of Recommendation by Community Development Advisory Committee to Make Offers on Elderly Site Action - Motion to reject - Motion to waive readings and adopt Resolutions No. 6122, 6123, 6124, and 6125 -3- Council Agenda May 9, 1978 ✓(j) Consideration of Appointments to Library Board: 1. John Horrocks 2. Elaine Clay 3. Paul Berg Action - Motion to reject - Motion to ratify appointments ,/(/k) Consideration of Replacement of Tennis Nets on High School Tennis Courts Action - Motion to reject - Motion to approve recommendation of Park and Recreation Board - J1) Agenda Item Canceled J(m) Consideration of Burglar Alarm Contract Renewal Action - Motion to reject - Motion to approve renewal of contract f(n) Consideration to Place Wall Sign on Old Armory Building Action - Motion to approve - Motion to reject 0. Miscellaneous (a) Communications from Clerk -Administrative Assistant 1/11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment EE41 AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 9, 1978 ,/I. MINUTES Special Meeting of May 9, 1978 Action - Motion to approve - Motion to approve as amended ,/6. RESOLUTIONS AND ORDINANCES Ad) Resolution No. 6089 - Specifications and Directions for Numbering Building Address (DEFERRED FEBRUARY 14, 1978) Action - Motion to reject - Motion to waive reading and adopt 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS ✓(d) Minutes of Park and Recreation Board dated May 3, 1978 Action - Order by Mayor received for filing 9. NEW BUSINESS ,/(1) Consideration of Recommendation by Park and Recreation Board to Approve Hutchinson Tennis Association Project Action - Motion to reject - Motion to approve recommendation ✓(o) Consideration of Specifications for Vacuum Machine and Sewer Jet Action - Motion to reject - Motion to approve specifications and set letting date for June 5, 1978 at 2:00 P.M. ✓(p) Consideration of Attending Annual Conference - League of Cities Action - Motion to approve - Motion to reject MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 25, 1978 1. CALL TO ORDER The meeting was called to order by Mayor Black at 7:30 P.M., with the following Council members present: Aldermen Westlund, B. Peterson, and Gruenhagen, in addi- tion to Mayor Black. Absent: Alderman K. Peterson. Also present were: Adminis- trative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION Due to the absence of Reverend Rademacher, there was a time of silent prayer. 3. MINUTES The minutes of the Regular Meeting dated April 11, 1978 and Special Meeting dated April 18, 1978 were unanimously approved upon motion by Alderman B. Peterson, and seconded by Alderman Westlund. 4. PUBLIC HEARING None 5. COMMUNICATIONS,,REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATE BY EVA CRAWFORD After discussion, it was moved by Alderman Gruenhagen, seconded by Alderman B. Peterson, to approve the request of Eva Crawford for reduced trash and refuse rate. Motion unanimously carried. (b) CONSIDERATION OF REQUEST BY MARLOW PRIEBE TO ATTEND A.P.W.A. CHAPTER CONFERENCE ON MAY 18-19, 1978 Alderman B. Peterson made the motion to approve the request of Marlow Priebe to attend the A.P.W.A. Chapter Conference. The motion was seconded by Alder- man Westlund and unanimously carried. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6113 - COMMENDING TOM CONE It was moved by Alderman Westlund, seconded by Alderman B. Peterson, to waive the reading and adopt Resolution No. 6113 entitled Commending Tom Cone. Mo- tion unanimously carried. (b) RESOLUTION NO. 6114 - COMMENDING HAROLD JUUL Council Minutes April 25, 1978 It was moved by Alderman B. Peterson, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6114 entitled Commending Harold Juul. Motion unanimously carried. (c) RESOLUTION NO. 6115 - COMMENDING JEWEL ORR It was moved by Alderman Gruenhagen, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 6115 entitled Commending Jewel Orr. Motion unanimously carried. (d) RESOLUTION NO. 6119 - TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND It was moved by Alderman Westlund, seconded by Alderman B. Peterson, to waive reading and adopt Resolution No. 6119 entitled Transferring $10,000 from Liquor Store to General Fund. Motion unanimously carried. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MINUTES OF PARK AND RECREATION BOARD DATED APRIL 5, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF TRANSPORTATION BOARD DATED APRIL 12, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF HUTCHINSON PLANNING COMMISSION DATED MARCH 21, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF BURNS MANOR NURSING HOME DATED MARCH 1978 There being no discussion, the minutes were ordered by the Mayor,to be re- ceived for filing. (e) MINUTES OF DOWNTOWN DEVELOPMENT COMMITTEE DATED APRIL 18, 1978 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF GUIDELINES FOR SHOOTING RANGE AT OLD ARMORY WITH FAVORABLE APPROVAL OF PARK AND RECREATION BOARD (DEFERRED MARCH 14, 1978) -2- Council Minutes April 25, 1978 Administrative Assistant Plotz provided background information pertaining to the shooting range in the Old Armory. Guidelines for use of the shooting range were presented to the Council on March 14, 1978 and referred to the Park and Recreation Board for approval. The Board has approved the guidelines and is recommending the City Council to give them final approval. After discussion, it was moved by Alderman B. Peterson to approve the Guide- lines for Shooting Range at Old Armory. Seconded by Alderman Gruenhagen, the motion unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS A copy of the letter mailed to all delinquent account holders was read by Mayor Black. He then,inquired if anyone present wished to be heard regard- ing his/her account. There was no response. Alderman Westlund made the motion to discontinue service on accounts No. 1-0320-0-00, 2-0125-0-00, 7-0120-7-00, 7-0585-0-00, and 7-0870-0-00 if not paid by May 1, 1978; and to discontinue service on accounts No. 2-0280-1-00 and 3-0405-0-00 if payment is not received as previously arranged. Seconded by Alderman B. Peterson, the motion unanimously carried. (b) PRESENTATION BY HUTCHINSON INDUSTRIAL CORPORATION REGARDING NEW PLANT EXPANSION Mr. Jon Geiss, President, appeared before the Council and gave a presentation on the expansion plans of Hutchinson Industrial Corporation. The present plant has 70,000 square feet, and it is their intent to add another 40,000 square feet to the north and change the entrance to the plant. A study is presently being conducted by A. D. Little, which should determine the real needs of the company. If the expansion is not funded through a City revenue bond, it will be necessary for them to seek another mans of financing. It was the general consensus of the Council that Hutchinson Industrial Corpor- ation has been an asset to the community, and the Council will give consider- ation to a sound arrangement for financing the proposed expansion of the com- pany. (c) CONSIDERATION OF ON -SALE MALT LIQUOR LICENSES: 1. LEONARD ODEGAARD - CHRISTY'S 2. JOHN BUYTARET - J'S PIZZA GARTEN 3. CROW RIVER COUNTRY CLUB 4. JACK ANDERSON - JACK'S TAVERN 5. CURTIS ERNST - DINNER BELL 6. LARRY KREIGH/DON WURZVERGER - PIZZA HUT 7. TOM DOLDER - T. L. SCALAWAGS, INC. -3- Council Minutes April 25, 1978 After discussion, it was moved by Alderman Westlund to issue On -Sale Malt Liquor Licenses to the afore -named establishments upon the recommendation of Police Chief O'Borsky. Seconded by Alderman Gruenhagen, the motion unan- imously carried. (d) CONSIDERATION OF OFF -SALE MALT LIQUOR LICENSES; 1. GIBSON'S DISCOUNT CENTER 2. JAHNKE'S RED OWL 3. ERICKSON'S OIL PRODUCTS 4. NATIONAL FOOD STORE 5. JOHNSON'S SUPER VALU 6. HUTCHINSON WAREHOUSE GROCERY It was noted that Gibson's Discount Center will not be renewing their Off - Sale Malt Liquor License for this year. Alderman Westlund made the motion to issue Off -Sale Malt Liquor Licenses to the above-named establishments, with the exception of Gibson's Discount Cen- ter, upon the recommendation of Police Chief O'Borsky. Seconded by Alder- man B. Peterson and carried unanimously. (e) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY CHUCK PEARSON WITH FAVOR- ABLE APPROVAL OF PLANNING COMMISSION, INCLUDING THE THREE CONTINGENCIES City Engineer/Public Works Director Priebe pointed out the Planning Commission approved the request for variance contingent upon Mr. Charles Pearson fulfill- ing the following requirements: 1. Trailer on property be removed permanently 2. West side be cleaned up permanently 3. Parking area be put to use as off street parking After discussion, it was moved by Alderman Westlund to waive the first reading and adopt Resolution No. 6116 entitled A Resolution Granting Variance from Section 9 of the Zoning Ordinance to Allow Construction of Addition to Exist- ing Building, including the three contingencies. Seconded by Alderman B. Peterson, the motion unanimously carried. (f) CONSIDERATION OF REQUEST FOR ZONING CHANGE FROM R-1 TO R-2 SUBMITTED BY JAMES MCCLURE WITH FAVORABLE APPROVAL OF PLANNING COMMISSION After discussion, it was moved by Alderman B. Peterson, seconded by Alderman Westlund, to waive the first reading of Ordinance No. 8/78 entitled An Ordi- nance Amending Ordinance No. 464 Concerning Zoning Regulations in the City of Hutchinson and the Official Zoning Map and set second reading for May 9, 1978. Motion unanimously carried. -4- Council Minutes April 25, 1978 (g) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY NORTH CENTRAL FOODS SYSTEM INVESTMENT, CO. (FOR HARDEES RESTAURANT) WITH FAVORABLE APPROVAL OF PLANNING COMMISSION AS RECOMMENDED Mr. Paul Gray, representing North Central Foods System Investment Co., ap- peared before the Council and presented a drawing of the proposed Hardees Restaurant to be constructed on Highway 7. He informed the members that the restaurant would seat 132 people, with a drive-by window for fast food service. In addition, they plan to construct 20 off-site parking spaces at the owner's expense. City Engineer/Public Works Director Priebe reported it is the recommendation of the Planning Commission to grant the Conditional Use Permit for the con- struction of the building since it is above the Flood Protection Elevation, for the construction of curb and gutter and bituminous surfacing on the right- of-way of Glen Street for on -street parking, said improvement to be at prop- erty owner's expense, and for the variance required to build the canopy with- in the regular sideyard setback, as shown on plans on file with the City of Hutchinson. After discussion, it was moved by Alderman Westlund to approve the Conditional Use Permit upon the recommendation of the Planning Commission and to waive reading and adopt Resolution No. 6117 entitled Resolution Granting Conditional Use Permit Under Section 6.07, C 5 of the 1975 Zoning Ordinance to Allow Con- struction of a Fast Food Restaurant to Be Known as Hardees. Seconded by Alder- man B. Peterson, the motion unanimously carried. (h) CONSIDERATION OF REQUEST TO VACATE EASEMENTS FOR ALBERT'S FIRST ADDITION WITH FAVORABLE APPROVAL OF PLANNING COMMISSION After discussion, it was moved by Alderman Westlund, seconded by Alderman Gruen- hagen, to waive the first reading of Ordinance No. 9/78 entitled An Ordinance to Vacate Utility and Drainage Easements on Lots 1 and 2 of Block 1, Along the Lot Line Common to Said Lots, In Albert's First Addition, and set second read- ing for May 9, 1978. Motion unanimously carried. (i) CONSIDERATION OF REQUEST FOR PRELIMINARY AND FINAL PLAT FOR THIRD ADDITION TO LAKEWOOD TERRACE SUBMITTED BY EARL MCDONALD WITH FAVORABLE APPROVAL OF PLAN- NING COMMISSION CONTINGENT UPON PARKS AND PLAYGROUND CONTRIBUTION ACCORDING TO THE LATEST SCHEDULE After discussion, it was moved by Alderman B. Peterson, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6118 entitled Resolution Giving Approval of Preliminary and Final Plat for Third Addition to Lakewood Terrace. Motion carried unanimously. -5- Council Minutes April 25, 1978 (j) CONSIDERATION OF RESIGNATION OF BARBARA HARDING (LIQUOR STORE EMPLOYEE) The motion was made by Alderman Westlund, seconded by Alderman Gruenhagen, to accept the resignation of Barbara Harding, effective May 6, 1978. Motion unanimously carried. (k) CONSIDERATION OF APPROVAL OF HIRING CETA.EMPLOYEE NORMAN WRIGHT Alderman Westlund made the motion to confirm employment of Norman Wright as a CETA employee, effective April 17, 1978. Seconded by Alderman Gruenhagen, the motion unanimously carried. (1) CONSIDERATION OF EMPLOYMENT OF STEVEN JENSEN AS RECREATION FACILITY ATTENDANT Mayor Black inquired if the employment of Steven Jensen had been confirmed with the Park and Recreation Board, as well as the change in the job descrip- tion. Administrative Assistant Plotz responded that personnel matters below manage- ment level have not been referred to advisory boards in the past. He then explained the job description change. After discussion, it was moved by Alderman B. Peterson to defer action until the Park and Recreation Board has reviewed the matter. Seconded by Alderman Westlund, the motion unanimously carried. (m) CONSIDERATION TO RELOCATE BUILDING Mr. Timothy D. Anderson has requested permission to move a utility building at 255 6th Avenue N.E. to part of Lot 3, Aud. Plat of Section 7, apartment building on Jefferson Street also owned by Mac Co. Investments. It is the recommendation 'of the Building Official to grant approval for relocation of the utility building. After discussion, it was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to grant approval of the request to relocate a building, upon recommendation of Building Official Willard. Motion unanimously carried. (n) CONSIDERATION OF BID RECOMMENDATIONS BY CITY ENGINEER 1. PROJECT 78-03 - STORM SEWER IMPROVEMENTS 2. PROJECT 78-04 - SEWER & WATER IMPROVEMENTS 3. BITUMINOUS MATERIAL 4. TREE AND STUMP REMOVAL Mayor Black commented on questions raised regarding the bond indebtedness and wondered if the City should take on these improvement debts right now. -6- Council Minutes April 25,'1978 1. It was moved by Alderman Westlund, seconded by Alderman B. Peterson, to defer Project 78-03 to the next Council meeting. Motion unanimously carried. 2. It was moved by Alderman Westlund, seconded by Alderman B. Peterson, to defer Project 78-04 to the next Council meeting. Motion unanimously carried. 3. After discussion, it was moved by Alderman Westlund, seconded by Alder- man B. Peterson, to approve entering into a contract with L. N. Sickles Co. in the amount of $9,262.50 for the purchase of bituminous material. Motion carried unanimously. 4. City Engineer/Public Works Director Priebe explained that an error had been made in preparing the specifications. It is, therefore, his recom- mendation to reject the bids received on April 18, 1978 and set a new bid date for May 9, 1978 at 2:00 P.M. It was moved by Alderman B. Peterson, seconded by Alderman Gruenhagen, to reject the bids received on April 18, 1978 and re -set bid date for May 9, 1978 at 2:00 P.M. upon recommendation of City Engineer. Motion unanimously carried. (o) CONSIDERATION OF APPLICATION FOR PERMITS AND LICENSES SUBMITTED BY HUTCHINSON JAYCEE WATER CARNIVAL COMMITTEE: 1. STREET USE 2. KIDDIE DAY PARADE PERMIT 3. GRAND PARADE PERMIT 4. DANCE PERMIT FOR QUEEN'S BALL 5. RETAIL "ON -SALE" NON -INTOXICATING MALT LIQUOR LICENSE 6. SQUARE DANCE PERMIT Mr.'Robert Carney, 1978 Commodore, presented a fireworks permit application to the Council which had been omitted from the initial letter of application for permits and licenses. He reported the same individual will be -discharg- ing the fireworks this year as last year. The same parade route will be fol- lowed as in the past. It was moved by Alderman Westlund, seconded by Alderman B. Peterson, to approve the requests listed above and authorize the issuance of required permits and licenses, upon favorable recommendation from Police Chief O'Borsky. Motion unanimously carried. It was moved by Alderman Westlund to issue a fireworks permit with the point of discharge being at Kouba Point and in a westerly direction. Seconded by Alderman Gruenhagen, the motion unanimously carried. -7- Council Minutes April 25, 1978 (p) CONSIDERATION OF NEW BLOWER FOR SEWAGE TREATMENT PLANT City Engineer/Public Works Director Priebe reported the need for a new blower for the aeration tank in the sewage treatment plant. The cost for the new blower is $5,295.00. After discussion, it was moved by Alderman Westlund, seconded by Alderman B. Peterson, to authorize the purchase of a new blower at a cost of $5,295. Motion unanimously carried. (q) CONSIDERATION OF RESIGNATION OF MIKE BURICH (LIQUOR STORE EMPLOYEE) Alderman Westlund made the motion to accept the resignation of Mike Burich, effective May 9, 1978. Seconded by Alderman B. Peterson, the motion unani- mously carried. (r) CONSIDERATION OF RATES FOR 400 AMP. SERVICE BY RUFUS ALEXANDER Utilities Manager Rufus Alexander presented to the Council a rate schedule for utility service charges proposed by the Utilities Commission. This change would effect large users with 400 amperes or more service. He explained that it is becoming costly to provide service from the transformer to the build- ing. In the future, primary service will be provided to the transformer, and the customer will be responsible for all maintenance to the service lines. This change will pertain only to new customers and not present users. After discussion, it was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to approve the change recommended by the Utilities Commission. Motion unanimously carried. (s) CONSIDERATION OF REQUEST BY ARNOLD ROSENAU TO MOVE BUILDING Mr. Arnold H. Rosenau has requested permission to move a steel utility build- ing from an abutting rear yard to the rear yard of his property at 105 11th Avenue N.E. It is the recommendation of the Building Official to grant the request. After discussion, it was moved by Alderman B. Peterson, seconded by Alderman Westlund, to approve the request for Arnold Rosenau to move the steel utility building. Motion unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported on the Day Activity Center Board meet- ing he and Brian Buchmayer attended on April 17, 1978. At that time they am Council Minutes April 25, 1978 presented the joint School District/City proposal for the DAC in Hutchinson. Mr. Plotz has requested an opportunity to present the proposal to the McLeod County Association of Retarded Citizens during their May meeting. It was noted that a May 15 deadline has been given Winsted to find favorable financ- ing for the DAC. Four, or possibly five, of the County Commissioners will be in attendance at a luncheon during the Council Workshop on Friday, April 28, 1978. A copy of the Agenda for the Workshop has been attached to the Council packet materials. Mr. Plotz called attention to a notice received from the State Commissioner of Agriculture, Mr. Bill Walker, stating that effective April 24, 1978, there will be a quarantine that prohibits the movement of all elm wood, including elm firewood, into any home rule charter or statutory city or any shade tree disease control area in the unincorporated areas of any county. Mr. Plotz mentioned that he had been invited to become involved in an Indus- trial/Economic Steering Committee. The first meeting will be held next week. There will be a delay in the selection of a site for the non -directional beacon at the airport until the City appoints an Airport Zoning Board. Since there is a legal question on whether there is an official Airport Zoning Board in existence, City Attorney Schantzen is looking into this matter. (b) COMMUNICATION FROM THE MAYOR Mayor Black gave recognition to Nancy Kurth who has been selected as an A.F.S. student for next year. The American Legion has extended an invitation to the Hutchinson City offi- cials to participate in the parade and services at Veteran's Park for the Memorial Day Services. The City of Hutchinson will be presented with a traffic education and safety award at the Governor's Safety Awards Banquet on May 18, 1978. Chief of Police O'Borksy will receive the award on behalf of the City. Mayor Black re -appointed the Reverend Howard Jones to the Nursing Home Board until such time as he moves from Hutchinson in July, 1978. It was moved by Alderman Westlund, seconded by Alderman B. Peterson, to ratify the appointment of the Reverend Howard Jones to the Nursing Home Board. Mo- tion unanimously carried. (c) COMMUNICATION FROM CITY ATTORNEY City Attorney Schantzen reported on the terms of agreement for purchase of the Hazel Baseman property. The total purchase price is $40,000, with a down -9- Council Minutes April 25, 1978 payment of $8,000. The remaining balance will be paid over a four-year period at $8,000 per year, payable on June 1 and December 1 of each year. Interest will be at the rate of 8%. It is agreed that the City could pre -pay the con- tract at any time. June 1, 1978 has been established as the possession date, with interest to start as of that same date. After discussion, it was moved by Alderman Westlund to authorize entering into a contract for deed with Hazel Baseman in accordance with the terms out- lined above. Seconded by Alderman Gruenhagen, the motion unanimously carried. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Westlund, seconded by Alderman Gruenhagen, to ap- prove the verified claims and authorize payment from the appropriate fund. Motion unanimously carried. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 9:40 P.M. upon notion by Alderman Westlund, seconded by Alderman B. Peterson, and unanimously carried. -10- MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL THURSDAY, APRIL 27, 1978 Mayor D. J. Black called the special meeting to order at 12:00 Noon. Those present were Aldermen Gruenhagen and K. Peterson in addition to Mayor Black. Absent were Aldermen Westlund and B. Peterson. Also present were Administrative Assistant Plotz and Hospital Administrator Graves. The Invitation for Bids for the purchase of coronary care monitoring equipment for the Hutchinson Community Hospital was read by Mayor Black. The one bid received was opened and read. Abbott Medical Electronics Co. Houston, Texas $41,990.00 Delivery of the monitoring equipment would be made within 90 days and payment of 80% would be required upon delivery, with the remaining 20% due net 30 days. It was noted that the bid bond, certified check, or cash for 15% of the bid required in the specifications had been omitted from the bid of Abbott Medical Electronics Co. It will be needed before the award can be made, and Mayor Black will consult with City Attorney Schantzen on the legality of the matter. After discussion, it was moved by Alderman K. Peterson to defer the bid and refer it to the Hospital Board for review against the specifications and for a recommendation. Seconded by Alderman Gruenhagen, the motion unanimously carried. Administrative Assistant Plotz informed the Council that the Preli urinary Plat for Lakewood Terrace Second Addition was presented to the City Council and approved on March 22, 1977. Approval of the Final Plat for Lakewood Terrace Second Addition was inadvertently omitted at that time. It is, therefore, necessary to approve the Final Plat. Following discussion, it was moved by Alderman K. Peterson to waive reading and adopt Resolution No. 6120 entitled Resolution Giving Approval of Preliminary and Final Plat Known As Lakewood Terrace Second Addition. Seconded by Alderman Gruenhagen, the mo- tion unanimously carried. Consideration of the employment of Steven Jensen as Recreation Facility Attendant was deferred at the April 25, 1978 Council meeting. Mayor Black commented that this posi- tion had been upgraded in the fall of 1977 to Assistant to Recreation Director. Now that Jeff McKay has left the employment of the City of Hutchinson, this position will be reinstated to its original job description. The question raised was whether the Park and Recreation Board had been consulted in changing the job description and fill- ing this position. A # Council Minutes April 27, 1978 Alderman K. Peterson reported that the Park and Recreation Board was aware that the position would be vacant and the job description changed to its original responsi- bilities. It was moved by Alderman K. Peterson to approve the recommendation for employment and authorize hiring Steven Jensen as Recreation Facility Attendant. Alderman Gruen- hagen seconded the motion, and it unanimously carried. There being no further business to come before the Council, the meeting was adjourned at 12:12 P.M. -2- MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 9, 1978 Mayor Black called the special meeting of the City Council to order at 2:00 P.M. Present were Aldermen K. Peterson and Gruenhagen"in addition to Mayor Black. Absent were Aldermen Westlund and B. Peterson. Also present were Administrative Assistant Plotz and City Engineer/Public Works Director Priebe. Publication No. 2051 was read by Mayor Black, which called for Advertisement for Bids, City Project No. 78-01, M.S.A.P. 133-117-03, for construction of curb and gutter, bi- tuminous surfacing, sidewalk and appurtenances on School Road from Roberts Road to T.H. No. 7. The following bids were opened and read: Buffalo Bituminous, Buffalo, MN $272,156.92 Fairway Construction, Hector, MN 384,599.05 William Mueller & Sons, Hamburg, MN 322,115.50 Mayor Black read Publication No. 2050 for City Project No. 78-01 & 78-02, for con- struction of curb and gutter, bituminous surfacing, sidewalk and appurtenances on School Road, Rolling Oaks Service Road and other locations. The following bids were opened and read: Atkinson Blacktop, Litchfield, MN $154,188.90 Buffalo Bituminous, Buffalo, MN 158,662.50 Fairway Construction, Hector, MN 191,542.50 William Mueller & Sons, Hamburg, MN 166,821.50 Publication No. 2052, Stoney Point Addition Project for construction of curb and gut- ter, bituminous surfacing, sidewalk and appurtenances on Lewis Avenue, Stoney Point Road, Boulder Street, Boulder Court and Roberts Road was read by Mayor Black. The following bids were opened and read: Atkinson Blacktop, Litchfield, MN $ 96,908.00 Buffalo Bituminous, Buffalo, MN 99,625.00 Fairway Construction, Hector, MN 111,391.00 William Mueller & Sons, Hamburg, MN 110,357.00 After discussion, it was moved by Alderman K. Peterson to defer the awarding of bids and refer them to the City Engineer for review and recommendation. Seconded by Alder- man Gruenhagen, the motion unanimously carried. Mayor Black read Publication No. 2053 calling for bids on the purchase of a truck mounted aerial bucket. The following bids were opened and read: Council Minutes May 9, 1978 Road Machinery & Supplies Co., New Brighton, MN $37,200.00 5,200.00 - Trade In 32,000.00 - Net Bid La Hass Mfg. & Sales, Inc., St. Paul, MN 38,547.00 29250.00 - Trade In 36,297.00 - Net Bid Publication No. 2060 was read by Mayor Black, calling for bids on removal of trees and stumps in the City of Hutchinson. The following bids were opened and read: Joe Nelson, Darwin, MN Soeffker Bros. Tree Service, Arlington, MN Hutchinson Landscaping, Hutchinson, MN Tree Craft, Inc., Pine .City, MN F & F Tree Service, South St. Paul, MN Bid not according to specifications so ILgt acceptable $ 27,605.00 Stump ) 1.70 per " -.Private Removal) .60 per " -"Public $ 18,100.00 Stump ) .95 per " - Private Removal) .65 per " - Public $ 23,260.00 Stump ) 1.75 per " - Private Removal) 1.25 per " - ,Public $ 31,225.00 Stump ) 1.75 per " --Private Removal) .75 per " - Public After discussion, it was moved by Alderman K. Peterson to refer the bids on the truck mounted aerial bucket unit for the Park Department and the tree and stump removal to City Engineer Priebe for review and recommendation. Seconded by Aldeman Gruenhagen, the motion unanimously carried. There being no further business to come before the Council, the meeting was adjourned at 2:25 P.M. -2- 0' (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 May 2, 1978 MEMO TO: Mayor and City Council FROM: George F. Field SUBJECT: Minnesota State Fire School I request permission to attend the Minnesota State Fire School, May 19, 20 and 21, 1978. I have paid $30.00 registration fee for Fire Inspectors #1 Class. See attached . Sincerely, CITY OF HUTCHINSON � 15 - George F.- Field Fire Marshal pv Attachment FIRE PREVF' `IONANSPECTION This course provides a general introduction to the basic aspects of fire prevention and inspection. It will include an overview of services available from various ` agencies, built-in fire protection systems, and an I introduction to fire and arson investigation. PREREQUISITES: None REGISTRATION: One -day permitted MAXIMUM ENROLLMENT: 275 on Fridav and Sunday, 50 on Saturday because of space limitations COURSE COORDINATOR: Wally Collins COURSE INSTRUCTORS: Wes Werner, Roger Franke, David McCullough, Ray Hitchcock, Frank Oberg, Gus Welter, Don Ciardelli, Arne Johnson, Tom Bauer, Michael Goettsche CLASSROOM & TOPICS: Friday, May 19, Northstar Ballroom, Student Center 1:30-4:30 p.m. Panel Discussion: "What Various Agencies Have to Offer the State's Fire Service" Saturday. Mav 20, Bloomington Fire Station No. 1 9:00-12:00 noon, 1:30 p.m. -3:30 p.m. Refresher course on installations, maintenance and inspection of interior fire protection systems. Transportation will be provided. The first 50 registrations received for the course will be permitted on this trip. Sunday, May 21 = Room 110, Peters Hall Fire and arson investigation seminar for fire officials, insurance officials and others with responsibilities in the area of fire cause determination. 9:00-10:00 a.m State Fire Marshal and fire/arson investigation 10:15-11:15 a.m. 11:15-11:45 a.m. Arson law-- and the criminal case Questions and Answers 1:00 — 4:00 p.m. Fire Scene Examination ,(FIRE INSPECTOR 1 The intent of this course is to familiarize the serious student of fire inspection and prevention to the pro- fessional requirements for fire inspector as set forth in National Fire Protection Association's standard number 1031. The course will introduce the student to fire pre- vention objectives and the responsibilities of organized fire departments. The course will also demonstrate to the student the results of carelessness, ignorance and maliciousness as expressed in terms of human lives, the destruction of our limited resources and other unacceptable economic and social losses. The recognition of common and special hazards has lead to the development of codes and laws and the studer will be exposed to various hazards so as to recognize the potential problems and understand the need for codes. The development of fire protection systems and equipment has also been in response to various hazardous processes and uses of buildings, thus the course will introduce the student to some of the systems, their installations and maintenance. It is hoped that the student will acquire a better understanding of fire prevention and the necessity of fire prevention and fire suppression to work together in the reduction of the loss of lives and the destruction of property due to the ravages of destructive fire. PREREQUISITES: None REGISTRATION: Full-time only MAXIMUM ENROLLMENT: 40 0 section) COURSE COORDINATOR: Douglas Dewey COURSE INSTRUCTORS: (to be announced) CLASSROOM: Room 100, North Hall 10 11 (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 May 2, 1978 MEMO TO: Mayor and City Council FROM: George F. Field SUBJECT:- Hazardous Materials Safety Seminar I request permission to attend a Hazardous Materials Safety Seminar to be held at Alexandria, Minnesota, on May loth and 11th. Registration has been sent in, as it was due May lst. Reservation Notice was mailed, April 26th. See attached letters. Sincerely, CITY OF HUTCHINSON Geo ge 'F. Field Fire Marshal pv Attachments DIVISION Of EMERGENCY SLCVICLS 85 - STATE CAPITOL (612) 296-2233 April 24, .1979 OF 1 STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY SAINT PAUL 55155 Mr. George F. Field Hutchinson Fire Dept. 103 Fifth Ave., A.E. Hutchinson, TIN 55350 Dear Sir: At the time of the Hazardous T3ateri.als Safe* -v Seminar bele'. in St. Cloud in December of 1977, we were unable to accommodate you in the classes because of fun(iinp, limitations. Nye advised you at that time that we would keer you irforned of times and locations near you where future seminars voiII(I he held. Such a seminar will he held at Alexandria, *IinnFsota, on May 10 and 11., as described in the attached letter. If it is feasible for you to attend, please complete and return the Registration form enclosed. Sincerely, / > LL/;ter=��'' "ichael G. Moline Administrator Hazardous 1taterials Safety Committee Enc. AN EQUAL OPPORTUNITY EMPLOYER DIVISION OF EMERGENCY SERVICES 8S - STATE CAPITOL (612) 296-2233 Dear Sir: STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY SAINT PAUL 55155 Your pre-re;istration form has been received, and a spot for the Hazardous Materials Safety Seminar has been reserved in your name. Please fill out the enclosed re-iistration form and return it no later than ?Tay 1st, 1978. Registration will begin at 7:30 a.m. on 'lay 10th; the Seminar will begin at 8:30 a.m. sharD. As previously mentioned in our first letter, the seninar'xTill be held at the ArrowT•*ood Lode in. Alexandria. I loot: forward to seeing you on the 10th of ?lay. Thanl- you. S ncerely, � �� ITichael G. Noline Administrator Hazardous 7:aterials Safety Committee 1!r7l: f Enc. AN EQUAL OPPORTUNITY EMPLOYER O TRANSIT MEETING SUNWOOD INN ST. CLOUD, MINNESOTA MAY 11-12,1978 AGENDA Thursday, May 11 9:00 a.m. Registration 10:00 a.m. Welcome 10:10 a.m. Opening Remarks 10:30 a.m. New Rules and Contract Format 12:00 noon Lunch 1:15 p.m. Record Keeping 2:15 p.m. Coffee 2:30 p.m. Marketing Panel Friday, May 12 8:30 a.m. Data Reporting 9:30 a.m. Coffee 9:45 a.m. Transit System Audits 10:45 a.m. Insurance and Surveys 11:45 a.m. Adjournment Wayne Carlson, Executive Director St. Cloud Metropolitan Transit Commission Richard L. Brown, Director Mn/DOT Office of Transit Administration Donald M. Hubert, Assistant Director Mn/DOT Office of Transit Administration Donald M. Hubert Dwight E. Bonin, Manager Marketing Section Mn/DOT Office of Transit Administration David Tripp, Winona Scott Hutchins, Moorhead James Peterson, Duluth Donald M. Hubert Peter C. Maurer External Audit Unit Mn/DOT Office of Management and Budget Richard L. Brown $5.00 registration fee per person covers admission to all meeting sessions and lunch. YOR OFFICE USE ONLY PARADES DATE RECEIVED APPROVED APPLICATION & rNMIT 1. Name of Organization American Legion Post 96 2. Address of Organization Third Ave. SE, Hutchinson Phone 897-1035 3• Authorized officer's Name---���=s=—-9f'.----- -------- -------- --- 4. Officer's Address Phone 5.•• Parade Chairman Frank J. Fa and Edwin Homan 6. Parade Chairman's Address 126 Main Street South (Frank Fay Phone 879-4114 _ Realty) 7. Date of Parade May 29, 1978 (Monday) Assembly Time 9:30 A.M. 8. Location and Description of Assembly Area Old Armory Area _ 9." Starting Time of Parade 10 A.M. Estimated Time of Termination .11 A.M. 10. Starting Point of Parade Corner of Franklin St. and First Ave. SE 11. Route of Parade Travel Franklin to Washington, Washington to Main St. Main St to Oakland Cemetery 12. Termination Point of Parade Oakland Cemetery 13. Approximate Number of Units., Animals and Vehicles which will constitute Parade with Type and Description of Animals and Vehicles High School Band, City Officials, Legion Post, VFW Post, Fire Dept.,_Boy & Girl Scouts Natl. Guard Co. 14. maximum Interval of Space to be Maintained.Between units Car Length 15. Maximum Lcngth of Parade three to four blocks 16. Minimum and Maximum Speed of Parade three MPH 17. Portion of Street Width Traversed Center Approved this.4'�s;LLday of 19_2L_upon compliance with the follOwiag terms and conditions LD1 Chief of Police S_"44. RESOLUTION NO. 6121 RESOLUTION FOR M.S.A. ADVANCED FUNDING FOR 1978 SCHOOL ROAD PROJECT WHEREAS, the City Council of Hutchinson, Minnesota, has obtained the Commissioner's approval of the plans for the following Municipal State Aid Project: S. A. P. No. 133-117-03 M. S. A. S. No. 117 Located on School Road from Roberts Road to T. H. 7 & 22 Consisting of concrete curb and gutter, concrete sidewalk, bituminous base and bituminous surfacing construction. AND, WHEREAS, said City of Hutchinson is prepared to proceed with the construction of said project by providing local funds to supplement the available funds in its Municipal State -Aid Street Account. WHEREAS, repayment of the funds so advanced by the Municipality is desired in accordance with the provisions of Minnesota Statutes 162.14, Subdivision 6. NOW, THEREFORE, BE IT RESOLVED: That the Commissioner of the Department of Transportation be and is hereby requested to approve this basis for financing said construction project and to authorize payments from the subsequent accruals to the Construction Account of Municipal State -Aid Street Fund for said City of Hutchinson, within the limitations provided by law and at the time and in the amount as herein indicated. On or after February 1, 1979 - $29,807.00 from 1979 Allotment. Adopted by the City Council this 9th day of May , 1978 D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk RESOLUTION NO. 6089 SPECIFICATIONS AND DIRECTIONS FOR NUMBERING BUILDING ADDRESS WHEREAS,, pursuant to Section 615:00 of the 1974 Ordinance Book of the City of Hutchinson, every owner or occupant of lots with buildings constructed there- on for purposes of dwelling, business or other use, shall cause numbers to be placed on such buildings in accordance with specifications and directions adopted by the Council and on file in the office of the Clerk, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: THAT the following specifications and directions shall be in effect. 1. Assignment of Street Addresses It shall be the duty of the Building Inspector or his duly authorized representative to assign street address numbers for each building lot within the City, facing on any public street as hereinbefore designated, in accordance with the plan as specified herein. 2. Street Address It shall be the duty of the owner and/or occupant of any building or buildings within the City and facing on any public street as hereinbe- fore designated to place and keep in a conspicuous place on the front of such building or buildings suitable numbers which shall be large enough to be read from the public street upon which such building faces. 3. Enforcement It shall be the duty of the Chief of Police of the City to notify owners or occupants of unnumbered, incorrectly or improperly numbered buildings of the proper number therefor and to enforce the provisions of this resolution. Adopted by the City Council this 9th day of May, 1978. _ D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk I X l O.M.B. No. ,. ,12025, Approval Expires December 1979 FORM C-404 Permits issued 1 (12-30-75) A r R I L YA) 7 g in month of l r�. U.S. DEPARTMENT OF COMMERCE BUREAU OF THE CENSUS PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH (Please correct any error in name and address including ZIP code) REPORT OF BUILDING PERMITS ISSUED AND 1103500 41 7 9999 085 A 01 LOCAL PUBLIC CONSTRUCTION 2b 0 MR FLD�vl ,01,LAPD nLDG OFFICIAL CITY HALL :17 WASHINGTON AVE WEST PLEASEBureau of the Census RETURN ATTN: Construction HUT CHIiiS011 M,m 55350 WHITE Statistics Division COPY TO Washington, D.C. 20233 If no permits were issued this month enter "X" in box and return form. PRIVATELY OWNED PUBLICLY OWNED Section 1 — HOUSEKEEPING Item Number Cost of Number Cost of RESIDENTIAL BUILDINGS, No. construction consctuccion Build- Housing Build- Housing EXCLUDING ADDITIONS ings units (Omit cents) ings units (Omit cents) AND ALTERATIONS (a) (b) (c) (d) (e) (f) (g) H One -family houses, including $ = semidetached, row, and town 001 5 5 $ 231,088 J Two-family buildings 002 1 2 51,038 0 $ Three- and four -family buildings 003 W z Five -or -more family buildings 004 TOTAL (001-004) 094 67 282,126 Moved or relocated buildings 005 5 5 Mobile homes 300 3 3 PRIVATELY OWNED PUBLICLY OWNED Section 11 — NEW NONHOUSEKEEPING RESIDENTIAL BUILDINGS Item Number Cost of Number Cost of Build- Rooms Budd _ ings Rooms No. construction (Omit cents) construction (Omit cents) ings (a) (b) (c) (d) (e) (f) (g) Transient hotels, motels, $ $ tourist courts, and cabins 006 Other shelter 007 PRIVATELY OWNED PUBLICLY OWNED Section III — DEMOLITION AND RAZING Item Number OF BUILDINGS No. Number Buildings (lousing units Buildings Housing units (a) (b) (c) (d) (e) One -family houses, including .j semidetached, row, and town 231 44%4 = z Two-family buildings 232 WS of W a Three- and four -family buildings 233 go im Five -or -more family buildings 234 All other buildings and structures 240 ' PRIVATELY OWNED PUBLICLY OWNED Section IV —NEW NONRESIDENTIAL Item No. Number of Cost of construction Number of Cost of construction BUILDINGS buildings (Omit cents) buildings (Omit cents) (a) (b) (c) (d) (e) Amusement and recreational buildings 008 $ $ Churches and other religious buildings 009 `' ` • .,:<: Industrial buildings 010 Parking garages Oil Residential Sara&es and carports 012 6 19,840' Service stations and re air garages 013 Hospitals and other institutional buildings 014 Office, bank, and professional buildings 015 Public works and utilities buildings 016 Schools and other educational buildings 017 Stores and other mercantile buildings 018 1 1,700 Other nonresidential buildings 019 Structures ocher than buildings 020 2 10,500 020 — Swimming Pool $10,000 CONTINUE ON REVERSE SIDE Section V — ADDITIONS, ALTERATIONS, AND CONVERSIONS PRIVATELY OWNED PUBLICLY OWNED TYPE OF BUILDINGS Item No. Number of Cost of construction Number of Cost of construction permits (Omit cents) permits (Omit cents) (a) (b) (c) (d) (e) Housekeeping residential buildings 021 25 $ 43,469 $ All other buildings and structures 022 12 46 350 1 T75,000 Section VI — INDIVIDUAL PERMITS — $100,000 OR MORE Please Iist below permits issued for new buildings and for new additions and alterations with a construction cost of $100,000 or more. Classify a permit for a combination residential -nonresidential building according to the major use of floor area of the building; enter number of housing units in column (f). Also list all permits for buildings omitted from Sections 1, II, IV, and V because you could not classify them; enter a dash under item number in column (a). Item No. Kind of buildin g Name and address of owner or builder Ownership Cost of construction Number of housing (Mark one) (Omit cents) units (a) (b) (c) (d) (e) (f) ---------------------- Private [ ._] Public $ - - - - - - - - - - - - - - - - - - - - - - [-, Private L_l Public _--- [� Private [_] Public --- [ J Private L—] Public -^--------------------- [] Private [_ ] Public -----------------------_� Private [] Public ----------------------- [� Private [] Public _ ----- [] Private [] Public ------------- - (- Private [] Public ( ] Private i ---------------------- U Public Comments Name of person to contact regarding this report Telephone Area code Number Extension Elden Willard Title Building Official 612 879-2311 26 FORM C•404 (12-80-76) MINUTES REGULAR MEETING - DOWNTOWN DEVELOPMENT COMMITTEE Tuesday, May 2, 1978 1. The meeting was called to order by Chairman "Skip" Quade at 12:05 P.M. with the following members being present: Marlin Torgerson, Ralph Westlund, Dennis Hukriede, Tom O'Connell, Don Glas, Jay Alrick, Becky Piehl and Don Abbott in addition to Chairman Quade. Also present were Mayor D. J. Black, Administrative Assistant Gary Plotz, Consultant Clarence Simonwicz and Jean Lerberg from the HRA Board. 2. Clarence Simonowicz distributed a handout titled "Draft Resolution - Downtown Development Committee Developer Proposal Review" and went over each of the site proposals with suggested recommendations for the Downtown Development Committee. Clarence Simonowicz stated the A & P Group has made their proposals and the projects they would like to pursue,now, Clarence is asking for the Committee's reaction, what they would like to see done and the direction they would like to go. Clarence also added that the Savings and Loan consideration to expand and possibly buy the Post Office should be added to the proposals being considered by Mr. Albert. According to the original contract that was signed, which stated the developer was to give a general overview of projects proposed within 60 days after signing has been met as of the April 18th meeting of the Downtown Development Committee. The next step is for the Committee to give their reactions to his proposals. The question was raised as to whether or not the original guidelines that were set up are being followed. The general consensus of the Committee is that they would like to see downtown development with sufficient square footage and a major tenant to "cement our future downtown", not fragmented development but an overall plan for downtown. Gary Plotz report at this time that he had gotten the appraisals back last Friday from the appraiser, C.R. Pelton and Associates, regarding the sites proposed for the elderly highrise. The Community Development Advisory Board will hold a meeting one day this week and made their recommendation to go before the City Council who will then approve the recommended appraisal prices and authorize negotiations. Mayor Black expressed he felt the housing being constructed on the,edge of town would help get outside interest but he would like to see some type of guarantee from Mr. Albert that development is going further than housing, an overall proposal to include major retail development as well. On Motion by Jay Alrick, seconded by Don Abbott, it was decided to write a resolution called for a 60 day time period for Mr. Albert to come up with a proposal for a major tenant with substantial retail square footage. The motion carried unanimously. Minutes May 2, 1978 WA Clarence Simonowicz indicated he would convey to Mr. Albert the thoughts and feeling expressed at the meeting today. He also pointed out the Committee Should be looking at various methods of tax increment financing to be dis- cussed at the next meeting. There being no further business to come before the Committee at this time the meeting was adjourned at 1:05 P.M. MINUTES "SENIORS ACTIVITY CENTER" ADVISORY BOARD THURSDAY, MAY 4, 1978 The first meeting of the "Seniors Activity Center" Advisory Board was called to order at 9:30 A.M. in the Old Armory. Appointed members present were: Don Falconer, Erwin Haag, Emma Lake, Norine Riesberg, and Thomas J. Stibal. Also present were: Ralph Bergstrom, Rev. John Longley, and Gary D. Plotz. 1. The "Seniors Activity Center" Advisory Board reviewed their duties and member- ship as defined in Ordinance No. 559. 2. Elections for Board Officers were held. Motions were made, seconded and carried for each of the following officers: Chairman - Thomas J. Stibal Vice -Chairman - Emma Lake Secretary - Ruth Engel 3. Discussion was held regarding the placement of a sign on the Old Armory Build- ing for the Senior Citizen Center and the Recreation Department. Rev. Longley described the sign and indicated that the sign permit application has been pre- pared. After discussion, a motion was made, seconded and carried to recommend to the City Council the placement of the sign on the Old Armory Building. 4. A Senior Citizens Week of activities has been planned on May 8-12, 1978 by the Community Services Board for the Elderly. Some of the activities will take place in the Old Armory. Reservations are being made by Rev. Longley for use of the facility. 5. Improvements to the Old Armory Ceramics Room were discussed, specifically ven- tilation and possible ceiling improvements. Don Falconer and Gary Plotz remarked it may be timely to discuss such recommendations, as the 1979 City budget will be prepared this summer. It was a consensus there would be further discussion on this matter at the next meeting. 6. Various meeting times were discussed. It was unanimously agreed that the meet- ing would be the first Tuesday of every month at 9:30 A.M. This would facili- tate the forwarding of any recommendation to the Park and Recreation Board meet- ing the following day. There being no further business, the meeting was adjourned. MINUTES PARK AND RECREATION BOARD MAY 3, 1978 The Park and Recreation Board met with the following present: Bud Daggett, Dr.Cher- nausek, Larry Morrisette, Don Falconer, and Kathy McGraw. Also present were: Fred Roberts, Assistant Director of Public Works; Rod Keith, Recreation Director; Gary Plotz, City Administrator; Ruth Dunn, Hutchinson Leader; and Grace Sanstead, Secre- tary. The minutes of the May meeting were read by Chairman Daggett and approved. Mayor Black appeared before the Board and stated that he should have advised them be- forehand that he had appointed a "Seniors Activity Center Advisory Board to replace Rev. John Longley and Mr. Ralph Bergstrom. The first meeting of the Advisory Board will be held May 4. Don Falconer will represent the Park and Recreation Board, with six other members from different organizations. John Miller and Marlow Priebe appeared before the Board and advised them a land dona- tion of 1.6 acres would be donated by Mr. Miller in lieu of a cash donation for a park in Clark's Second Addition, which is near the river. The area is in need of a park because of the distance to parks south of Highway 7. Dr. Chernausek made a motion to accept the land, seconded by Mr. Morrissette; an "aye" vote followed, with the approval of the City Council. Kathy McGraw read a letter advising the Board the Hutchinson Tennis Association, a non-profit corporation of which she is a member, has taken on as a project the re- surfacing and fencing of the elementary tennis courts. The Association will assume all costs of the project, with no expense to the City or School District #423. Signs will be posted at the courts with court rules, as she had witnessed visiting some of the courts in other towns. Dr. Chernausek made a motion, seconded by Don Falconer, to recommend to the City Council the Board's approval of the project,with unanimous approval by the Park and Recreation Board. Mr. Wes Hendrickson and Mr. Tusche appeared at -the meeting with a more complete long- range plan for Hutchinson than previously after ascertaining the wishes of the Board. Mr. Hendrickson reported the population of Hutchinson has doubled between 1960 and 1975, and it is expected to reach 17,000 by the year 2000. He stated residential growth will continue south and east of the industrial area as well as northwest and northeast. Hutchinson has 320 acres of land averaging 33 acres per 1,000 population. Mr. Tusche showed three alternative plans. The No. 2 plan most favored by the Board showed a ring road that circled the city, linking the parks together and across to the Luce Line Trail. He suggested a good place for the historical building to be built would be the John Miller farm, which had been previously considered by the Board, when the present use of the museum would be converted to other uses. The men were asked if it would be convenient for them to attend a noon meeting on June 7, 1978 at the Northeast Park. As it was agreeable, Mr. Morrissette made a motion, seconded by Dr. Chernausek, and approved by all members. Park & Recreation Board May 3, 1978 Fred Roberts gave his report that park grounds have been cleaned up, park signs put up, and some buildings painted. The baseball diamonds have been readied for summer use, and they will be helping the men at the light plant fix the lights in Tartan Park. Bidding for an aerial truck will be done May 9. One hundred maples will be received and planted on boulevards, and a tree nursery will be started with 300 soft maples, 100 white cedar and 100 jack pines. Two locust trees were planted by the Girl Scouts on May 3, 1978 in observance of Arbor Celebration '78. Rod Keith gave his report. The men's church league starts May 15. The women's on June 13. There are 51 softball teams in recreation. He handed out copies of the summer activities brochure which will be mailed to all residents. A motion was made by Mr. Morrissette, seconded by Mr. Falconer, to accept Mr. Roberts and Mr. Keith's reports, with an "aye" vote by all members. Because of vandalism at the high school tennis courts, a motion was made by Mr. Mor- rissette, seconded by Mr. Falconer, to pay $200 toward new nets, with unanimous ap- proval by all members. Fred Roberts reported one box missing so they will have to get along with three. The cost of the Les Kouba plaque will be between $1,500 and $2,000 when completed. Mr. Kouba will be asked to repair "Little Crow" in the Joe Eheim Park before the Water Carnival. There being no further business, the meeting was adjourned at 9:15 P.M., with Dr. Chernausek making the motion, seconded by Mr. Morrissette, and an "aye" vote by all members followed. The next meeting is scheduled for noon on June.7, 1978 in the Northeast Park. Respectfully submitted, Grace Sanstead, Secretary �// 1111r(612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: May 9, 1978 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR SUBJECT: CITY PERSONNEL POLICY Our City Personnel Policy was last revised and reprinted in May, 1976. No more copies of the policy remain for distribution at this time. A new draft of the Policy has been made, incorporating amendments which have occurred during the past two years, and including a few additional recommended changes. Recommended changes: Section 4: Probationary Period. Added the sentence "Every original appointment and every transfer or promotional appointment is subject to a probationary period of six months after appointment." Section 11: Sick Leave. Added the sentence "Up to five days may be allowed, if necessary, in the case of death in the immediate family." Also changed the requirement for medical certificate: department head or administrative assistant may require a certificate for any absence, rather than only for absences of 3 days or longer. Section 8: Overtime Pay. Changed overtime to "48 hours in one week or 80 hours in a two week pay period" agreeable with present state law. Section 14: kest Periods and Holidays. Instead of allowing a half day off for Good Friday, the policy would allow "In addition to statutory holidays, employees shall be allowed a half day (4 hour) floating holiday which may be used on an individual basis." Note: All employees received 4 hours Good Friday pay in 1978; therefore, the floating holiday would be in effect beginning in 1979. Other changes in language are intended to make the meaning of the Personnel Policy more clearly understood. Respectfully Submitted, ��"�" X Hazel Sitz Personnel Coordinator 17 - • C I T Y O F H U T C H I M S 0 N EMPLOYEE HANDBOOK PERSONNEL POLICY MAY, 1978 �T-qsojay� e TABLE OF CONTENTS SECTION 1 Scope PAGE 1 SECTION 2 Appointment Procedure 1 SECTION 3 Physical Examination 2 SECTION 4 Probationary Period 2 SECTION 5 Records and Promotions 3 SECTION 6 Compensation 3 SECTION 7 Hours of Work 3 SECTION 8 Overtime Pay 3 SECTION 9 Pay Days 4 SECTION 10 Vacation Leave 4 SECTION 11 Sick Leave 5 SECTION 12 Additional Benefits 6 SECTION 13 Leave of Absence Without Pay 6 SECTION 14 Rest Periods and Holidays 7 SECTION 15 Hilitary Leave 8 • SECTION 16 Resignation 8 SECTION 17 Grievance Policy 8 SECTION 18 Layoffs 10 SECTION 19 Reprimand and Dismissal 10 SECTION 20 • Conditions of Employment 12 SECTION 21 Retirement 13 SECTION 22 Effective Date 13 APPENDIX Affirmative Action Policy i e RESOLUTION NO. 6099 A RESOLUTION TO ESTABLISH A BASIC PERSONNEL POLICY FOR THE CITY OF HUTCHINSON. MINNESOTA Be it resolved by the City Council of the City.of Hutchinson. Minnesota. that it is in the best interests of the City of Hutchinson. its employess.and citizens, that a uniform and equitable system of municipal personnel administration be established for all employees of the City of Hutchinson. The City's Affirmative Action Plan is incorporated into this Personnel Policy by reference and shall be a part of the Personnel Policy as if it were fully described herein. The Affirmative Action Policy statement will be found in the Appendix of this document. SECTION 1: Scope. This resolution shall apply to all permanent full time and permanent part time employees of the City. A permanent full time employee is one whose regularly scheduled duties consist of 80 hours in a two- week pay period, year round. A permanent part time employee is one whose regularly scheduled duties consist of at least 40 hours but less than 80 hours in a two-week pay period, year around. This resolution does not apply to seasonal. casual or temporary employees. Neither does it apply to the following: 1. Elected Officials 2. City Attorney 3. Members of Boards and Commissions of the City 4. Consultants and others rendering temporary professional services 5. Volunteer firemen 6. Hutchinson Police Department. except that Sections 6 through 15 and Sections 20 and 22 shall apply to the police department. SECTION 2: Appointment Procedure. All probationary and regular appointments to municipal service shall be made by the City Council on the basis of merit and fitness. and without .1. regard to race, color, creed, religion, national origin, marital status, disability, status with regard to public assistance, political affiliation, sex, and age, except when a bona fide occupational qualification. No member of a department head's immediate family shall be appointed as a subordinate employee within that department. In no case shall an immediate relative of an incumbent councilman be appointed to the municipal service. SECTION 3: Physical Examination. All new permanent full time and permanent part time employees shall be required to have a physical examination by a licensed physician who may be designated by the employer. This physical examination shall be for the purpose of determining the presence of any disabling illness or impairment of their physical condition so that their employability for the position under consideration may be evaluated. This examination shall be an evaluation of the applicant's general fitness with particular emphasis on detecting the presence of latent trouble in time for the applicant to take corrective action or to prevent the employment of a person whose condition would deteriorate or be aggravated by the position under consideration. The cost of the examination shall be borne by the employer, and a report made to the employer. SECTION 4: Probationary Period. The first six months of employment of an employee shall be regarded as a probationary period to be utilized for observing the employee's work, for securing the most effective adjustment of the employee to his position, and for removing at any time any employee whose performance does not meet the required work standards. The probationary employee's performance shall be reviewed and discussed with him at two month intervals or oftener by his department head in order to aid in his adjustment. If employment is terminated at any time during an employee's probationary period, no sick leave, vacation, or any other benefits shall be due him. Probationary employees shall not be entitled to leaves of absence. At the end of the six-month probationary period, the department head shall make a written certification to the City Council that the probationary employee has completed his probationary period and state the future employment status of the employee. Every original appointment and every transfer or pro- motional appointment is subject to a probationary period of six months after appointment. -2- 46 SECTION S: Records and Promotions. Adequate personnel and service records shall be kept for every employee in order that recorded data may serve as a basis for the appraisal of merit and efficiency. Promotions will be made on the basis of merit and efficiency. It is the policy of the City to promote existing qualified employees where possible, rather than to hire new employees. SECTION 6: Compensation. All employees of the City of Hutchinson shall be compensated according to the position classification and pay plan adopted by the City Council; provided, however, that after recommendation of the department head and administrative assistant, the Council may change or modify any wages or salary of any employee at any time that it deems it necessary in the interest of good personnel administration. The City Council shall cause to be made periodic evaluations of salary scales and fringe benefits to assure uniformity within the City. Any wage or salary established shall represent the total remuneration for employment, but shall not be considered as reimbursement for official travel or other expenses which may be allowed for the conduct of official business. Unless approved by the appointing authority, no employee shall receive pay from the municipality in addition to the salary authorized for any position or positions to which he has been appointed. This shall not operate to prevent employees from working in more than one position when authorized by the Council. SECTION 7: Hours of Work. The work week and work day for all City employees shall be as determined by the department head and approved by the City Council. It shall fairly reflect the demands and apportion the work of each department or activity. The regular work schedule shall conform to the provisions of the Minnesota Fair Labor Standards Act.. The normal work year consists of 2080 hours for fulltime employees, including all authorized absences. SECTION 8: Overtime Pay. Authorized overtime work performed by persons other than the administrative assistant and other salaried employees shall be compensated for at a rate of -3- I thea and one half after 48 hours in one week or after 80 hours In a two week pay period, Compensatory time taken by an employee oust have prior approval of the department head and must be taken in the pay period next following the pay period in which the time was worked, also at a rate of time -and -one- half. The administrative assistant. department heads. and other employees exempt from the Minnesota Fair Labor Standards Act may arrange for compensatory time off in lieu of pay, at a rate of ons -and -one-half hours off for one overtime hour worked. SECTION 9: Pay Days. Commencing with the first Saturday in January, 1978. the pay period shall and, and thereafter every second Saturday shall constitute the and of a pay period. Each pay day shall be the Friday following the and of a pay period. When the pay day shall fall on a holiday, employees shall receive their pay on the preceding work day. SECTION 10: Vacation Leave. Vacation leave shall. be determined by length of service based on individual omi- versary dates, as follows: 1. After completion of one year of continuous service, 80 hours (2 weeks) shall be granted per year. 2. After completion of ten years of continuous service, 120 hours (3 weeks) shall be granted per year. 3. After completion of fifteen years of continuous service, 160 hours (4 weeks) shall be granted per year. If a paid holiday shall fall.'during an employee's vacation leave, the holiday shall not be counted against the vacation time. Only those permanent part time employees who have worked 1200 hours or more in the anniversary year preceding are entitled to paid vacation. For these employees, vacation leave shall be granted on a pro -rata basis. Each permanent full time employee of -the City must use at least 40 hours of vacation leave each year. Any leave time in excess of 40 hours may acc us up to a mmdw m of"2 times -the Wm al -4- leavetto be used in another year. In the year immediately preceding retirement there shall be no maximum limit on accrued leave. As vacation leave is granted to employe*# for a period of recreation. no employee shall be permitted to waive such leave for the puspose of receiving double pay. Employees shall give advance notice to the department head of desired vacation dates, and the department head shall determine whether requested dates allow for reasonable scheduling of work within the department. Any employee leaving the municipal service in good standing after proper notice shall be compensated for leave accrued. SECTION 11: Sick Leave. Sick leave may be granted only for absence from duty because of personal illness, including appointments for necessary medical, dental or eye care. legal quarantine, or death or serious illness in the immediate family; namely, husband. wife, son, daughter, father, mother. sister, brother, father-in-law, and mother-in-law. Up to five days. may be allowed, if necessary, in the case of death in the immediate family. Sick leave shall be granted to all probationary and permanent full time employees according to the following schedule: 1. Sick leave shall be allowed at the rate of eight hours (one day) for each calendar month of full time service. Unused sick leave may be accumulated to a maximus of 720 hours (ninety days). 2. Worker's Compensation benefits shall be credited against compensation due an employee during sick leave. 3. After the accumulation of 720 hours (ninety days) of unused sick leave, employees will be paid for sick leave time earned, but not used, at a rats of one hour's pay for three hours of unused sick leave. This payment in lieu of sick leave will be made on the first day of the month next following the first month of the fiscal year. Thar* will be no futther payment for accumulated sick leave when leaving City employment. 4. On retirement or upon death before retirement. payment will be made for all accumulated sick leave in excess of 240 hours (thirty days) at a rate of one hour's pay for three hours of unused sick leave. -S- Sick leave shall be granted to permanent part time employees on a pro rata basis and may accumulate to a maxim of 720 hours (ninety days). It shall be paid as in (3) and (4) above. Worker's Compensation for permanent part time employees shall be credited as in (2) above. In order to be eligible for sick leave with pay, an employee mist: a. Report promptly each day to his department head the reason for his absence, b. Submit a medical certificate for any absence if this should be requested by the administrative assistant, department head, or City Council. Claming sick leave when physically fit, except as permitted in this section, may be cause for disciplinary action, including transfer, demotion, suspension, or dismissal. SECTION 12: Additional Benefits. In addition to all other benefits listed herein, the City Council reminds that the City of Hutchinson provides term life insurance and long term disability insurance for all full time employees, fully paid hospital, surgical, major medical and dental insurance for full time employees and their dependents; optional deferred compensation for all full time employees; uniform allowances and provision of uniforms in applicable jobs and departments; worker's compensation insurance; and agreeable with state and federal law, makes contributions to PERA or Police/Fire PERA and social security retirement pensions. Group health insurance may be converted to ordinary insurance on termination of employment at the option of the employee. Details on any of these benefits can be obtained through supervisors or the personnel office. SECTION 131 Leave of Absence Without Pay. Upon written request of an employee, leave of absence may be granted by the City Council, taking into consideration good conduct, length of service, efficiency of the employee and the general good of the municipal service. Such leave of absence shall not exceed a period of ninety (90) days provided that the leave may be extended beyond such period if the leave of absence is for continued disability or other good and sufficient reasons, but in no case to exceed -6- 41 4 one year except when the employee is detailed for military service or is disabled for disability incurred while in the service of the City. No vacation. holiday, sick leave or other benefits, except group insurance coverage, shall accrue during a period of leave of absence without pay. The eligibility for group insurance during a leave of absence without pay shall be governed by the terms of the policy in force at the time. The City shall not pay any costs of insurance premiums for an employee taking a leave of absence without pay. Payment for prior accrued sick leave may be made during a leave of absence without pay upon receipt of a written statement from a medical doctor certifying the employee's inability to work for a specified period of time. In the case of jury duty or subpoena for witness in court, an employee shall receive an amount of compensation which is equal to the difference between the employee's .regular pay and the compensation paid for jury duty or witness fee. Leave of absence without pay shall require the advance approval of the department head and the City Council. SECTION 14: Rest Periods and Holidays. All regular employees when working under conditions where the use of a break period is practicable shall be granted a fifteen minute break period in the first half and a fifteen minute break period in the second half of each workday. - Pursuant to Minnesota law, the following legal holidays shall be observed as paid holidays for City employees: 1. New Year's Day 6. Columbus Day 2. President's Day 7. Veteran's Day 3. Memorial Day S. Thanksgiving Day 4. Independence Day 9. Christmas Day 5. Labor Day When a holiday falls on a Sunday, the following day is a holiday. When it falls on a Saturday, the preceding day is a holiday. In addition to these statutory holidays, employees shall be allowed a half day (4 hour) floating holiday which may be used on an individual basis. Permanent part time employees shall be granted holiday pay on a pro rata basis. -7- Any employee of the police department or police dispatch office who works a rotating shift shall receive 76 hours extra pay per year in lieu of holidays. with payment made in December. For other employees of the City, hours worked on a holiday shall be compensated at the regular rate plus the holiday benefit. SECTION 15: Military Leave. Pursuant to Minnesota Statutes 192.26 (Amended), all.City employees who are members of the National Guard or Officers Reserve Corps or Enlisted Reserve Corps of the United States. or shall be subjected to call or induction into federal service by the President of the United States, shall when ordered by proper authority to active duty. be entitled to leave of absence for the period of such active service without loss of status. If such employee shall have been in the full time service of the City for at least six months immediately preceding call to service, he shall receive his regular municipal pay for a period of fifteen days in one calendar year in the case of temporary active duty, and thirty days in the case of active military duty of prolonged duration. SECTION 16: Resignation. Any employee wishing to leave the municipal service in good standing shall file with his department head at least fourteen days before leaving a written resignation stating the effective date of the resignation and the reason for leaving. Failure to comply with this procedure may be considered cause for denying such employee future employment by the municipality and denying terminal' leave benefits. An employee may have an exit interview with the department head and administrative assistant before receiving the final paycheck in order to provide reliable data for administration regarding the reason for which resignation is occurring. Unauthorized absence from work for a period of three working days may be considered by the department head as a resignation without benefits. SECTION 17: Grievance Policy. It shall be the policy of the City of Hutchinson to adjust grievances of employees promptly and fairly. Within the framework of existing laws -8- and'regulations, every effort shall be made to adjust grievances in a manner mutually satisfactory to employees and management. Ii► the presentation of grievances at any supervisory level, employees shall be free from restraint, interference, discrim- ination or reprisal. Any employee who believes he has received inequitable treatment because of some conditions of his employment may progressively appeal for relief from that condition as follows: 1. Department Head: An employee shall take up all grievances with his immediate department head. If the grievance arises out of a attar over which the department head has no control, the employee may request his department head to carry such grievance on his behalf to the administrative assistant. The department head shall be obligated to transmit such an appeal to the administrative assistant regardless of his evaluation of the validity of the grievance. 2. Administrative Assistant: An employee who desires to appeal a decision of his department head in a grievance matter may take such an appeal to the administrative assistant. The administrative assistant shall discuss the grievance fully with the employee and obtain all information necessary to resolve it. The decision shall be made known to the employ** as soon as is reasonably possible. 3. Commissioner/Citi Council. If the grievance is still not satisfactorily resolved, it say be carried to the commissioner assigned the responsibility for the activity by garter, and failing there, to the City Council. Further. any employee who believes he has been discriminated against with regard to race, color, creed, religion, national origin, marital status, disability, status with regard to public .assistance, political affiliiation, sex, or age, should contact the'United States Equal Employment Opportunity Commission. 1800 G Street NW. Washington, DC. 20506. or the Minnesota State Department of Human Rights, 200 Capitol Square Building, St. Paul. MN. 55101; -9- SECTION 18: Layoffs: The appointing authority may lay off any employee whenever such action is made necessary by reason of shortage of work or funds, the abolition of a position, or because of changes in organization; provided, however, that two weeks advance written notice shall be given. However, no permanent employee shall be laid off while there are temporary or probationary employees serving in the same class of positions for which the permanent employee is qualified, eligible and available. Length of service in the same class of positions shall be given consideration. SECTION 19: Reprimand and Dismissal: Subject to state law on veteran's preference. City employees shall be subject to disciplinary action for failing to fulfill their duties and responsibilities, conditions of employment or adopted departmental work rules. It shall be the policy of the City to administer disciplinary penalties without discrimination of any nature. All disciplinary action shall be for just cause, and the employee has the right to appeal or grieve any disciplinary action which he believes is either unjust or disproportionate to the offense committed. The supervisor, department head, and/or administrative assistant shall investigate all allegations before disciplinary action is taken. Except for severe infractions, disciplinary action shall be progressive and follow the steps listed below: 1. Oral reprimand. 2. Written reprimand. The written reprimand is to state that the employee is being warned for misconduct. explain the misconduct, describe past actions taken by the supervisor to correct the source of misconduct, and outline future penalties. The employee shall ` receive a copy of such written reprimand. A copy shall also be placed in the personnel file, to be removed after one year if there are no subsequent reports. 3. Suspension without pay. Such suspension may be for i a period of up to 30 days, with the employee to be notified in writing of the reason and length of suspension. _10- 11 4. Dismissal. Any officer or employee subject to the provisions of this resolution may be dismissed from the municipal service, and such dismissal shall separate the employee from pay status. Rseommsndation for such action may be made to the City Council by the department head or administrative assistant. The Council shall state the cause for dismissal in writing. A copy of the written notice stating such cause shall be sent to the employee upon request. An employee so dismissed is entitled to a hearing before the City Council, if requested by the employee within ten days after the notice of dismissal. The following items constitute cause for dismissal. a. Incompetence or inefficiency in the performance of duties. b. Conviction of a criminal offense involving moral turpitude. c. Violation of any lawful or official regulation or order or failure to obey any lawful direction made and given by his supervisor where such violation or failure to obey amounts to an act of insubord- ination or a breach of proper discipline or has resulted or reasonably might be expected to result in loss or injury to the municipality or to the public. d. Possession or use of liquor or controlled substances while on duty; or reporting for work under the Influence of either. e. Physical or mental defect which in the judgment of the Council incapacitates the employee for the proper performance of the duties of his position. An examination by a licensed medical doctor may be required. f. Wanton use of offensive conduct or language • toward the public or municipal officers or employees. g. Carelessness and negligence in the handling or control of municipal property. -11- h. Inducing or attempting to induCg an officer or employee of the municipality to somssit an unlawful act or to act in violA ion of any lawful and reasonable regulatioq or order. 1. Taking any fee, gift, or other Valuable thing in the course of his work qr 14 connection with it from any citizen for his personal use when such gift, fee. or other thing is given in the hope or expectation of rece;ving a favor or better treatment than that aecotded other citizens. j. Conduct in private life which btings discredit upon the municipal service. k. Proven dishonesty in the perforpance of duties, 1. Violations of the provisions of this resolution. m. Deliberately making false state%ents or misstatement of fact in application for employment. n. Deliberate damage to or unauthorized removal of City property or that of another employee. o. Repeated violation of safety rules. Employees may be demoted voluntarily to a job within their capabilities if an opening exists. Employees may be demoted involuntarily for disciplinary season4 or poor performance except that no department head shall take such action without obtaining permission for such action from the administrative assistant. SECTION 20: Conditions of Employment. Since all employees share the responsibility for keeping their department operating in an orderly, safe and efficient metuer. they are entitled to know the types of conduct which will contribute to fulfilling their department's functions- At i minimum, all employees are required to observe the conditions of this resolution, including the following rules. 1. Be on time and ready to begin work it the specified time. 2. Stick by the job and avoid interrupting the work others by unnecessary visiting. 3. Help keep the work area and equipmegt in good order. 4. Restrict the use of the telephone. When possible. avoid making personal telephone calls during working hours. -12- 5. Be an example. Your conduct and attitude as a public employee should be beyond criticism and should not draw unfavarable attention. 6. Be courteous and cooperative with your fellow workers. Do what you can to help new employees adjust to their jobs. In addition, observe department work rules which have been established specifically for your department. Such rules must be approved by the administrative assistant prior to application and then properly posted. SECTION 21: Retirement. Mandatory retirement age for all full time employees shall be sixty-five years of age. SECTION 22: Effective Date. This personnel policy shall be in effect and in full force from and after its approval. Adopted by the City Council this day of D. J. Black, . Mayor ATTEST: Gary D. Plots Clerk/Administrative Assistant APPENDIX CITY OF HUTCHINSON - AFFIRMATIVE ACTION POLICY Resolution No. 5605 • December 9, 1975 The Citylof Hutchinson desires that every person be given full and equal opportunities for employment, training and promotion within the City government and the broader area from which the City purchases products and services. To that and the City of Hutchinson hereby establishes an Affirmative Action Policy providing that no individual shall be discriminated against with respect to compensation, terms, conditions or other priviliges of employment because of race, color, creed, religion, national origin, marital status, disability, status with regard to public assistance, political affiliation, sex, or age, except when a bona fide occupational qualification, The Administrative Assistant, or his appointee, is directed to implement an acceptable plan of Affirmative 1' Action to achieve equal employment opportunity in the operation of the City government. It is the responsibility of every department head and supervisor to cooperate in the Implementation of this policy. Failure of any employee to perform in a manner consistent with this policy will constitute grounds for reprimand, suspension, demotion or dismissal from the City's employ, within normal City Council and personnel policy procedures. 41 (612) 879-2311 HUTIH" CITY OF HUTCHINSO i/ 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: May 3, 1978 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: STAN KOEHLER - PERMANENT STATUS Stanley Koehler, City Hall Custodian, has satisfactorily completed his six-month probationary period as of May 15, 1978. It is recommended that he be given permanent status at Grade II, Step 9. Copy: Marlow V. Priebe Fred Roberts �r Y THE HUTCHINSON SAFETY COUNCIL Hutchinson, MN 55350 City Council City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Gentlemen: In reply to your letter of �ar�chrdt"regardind�ordinance 4557, the Hutchinson Safety Coun o request this be revised to read: No Parking on north and south side of Roberts Road, from Kay Street to School Road during school hours and on south side only after school hours. This was also requested by the bus drivers and as a safety factor for the students in the crosswalks. Thank you for your attention on this. Sincerely, ,�/ Myro�fz Johnson President, Hut inson Safety Council 907 Lewis Avenue Hutchinson, Minnesota 55350 MJ/lp PUBLISHED IN THE HUTCHINSON LEADER WEDNESDAY, MARCH 8, 1978 PUBLICATION NO. 2032 ORDINANCE N0. 557 ORDINANCE AMENDING SECTION 715:20 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "NO PARKING AREAS" BY ADDING SUBDIVISION NO. 7 THERETO, RELATIVE TO "PARKING, LOCAL REGULATIONS" THE CITY OF HUTCHINSON DOES ORDAIN Section 1. Section 715:20 of the 1974 Ordinance Code of the City of Hutchinson, entitled "No Parking Areas" is hereby amended by adding thereto Subdivision No. 7, which shall be as follows: Subd. 7. It shall be unlawful for any firm, person, or corporation to park a motor vehicle or other vehicle on the north side of Roberts Road from a point half -way between Kay Street and Alan Street to prohibit parking west from the sign to Alan Street.at any time. Section 2. Penalty. Any person violating the provisions of this ordinance shall be guilty of a penal offense and upon conviction shall be punished by a fine of not more than three hundred (300) dollars or by imprisonment for not to exceed ninety (90) days, or both. Section 3. Effective Date. This ordinance shall take effect upon its publication. Adopted by the City Council this 27th day of February, 1978. tV )�- D A. Black or ATTEST: Gary D. otz City C1 rk DATE: May 3, 1978 POLICE DEPARTMENT MEMORANDUM TO: Mayor and City Council FROM: Dean M O'Borsl�y, Chief of Police SUBJECT: Application for 3.2% beer license I had a discussion today with Mr. Robert Hornick who is doing business at the gas and discount dairy store at Highways 7 & 15. I looked at his premises and had a discussion with him regarding our policy about the sale of beer to minors, hours, packaging, etc. Mr. Hornick was very cooperative and willing to comply with all of our wi she s . I would therefore recommend that the Council approve his application to sell 3.2% beer at that location. (The name of his business is the Gas Hutch and Discount Dairy Store.) DMO/ j ma May 4, 1978 Honorable Mayor D.J.Black and City Council Members City Hall Washington Avenue West Hutchinson, Minnesota 55350 Honorable Mayor Black: (WISO/Z eolnnntnliXopla[ CENTURY AVENUE -Afilik&SOn,XIIIZESO& 55350 TELEPHONE 612/896-1665 The attached resolution was presented to the Governing Board"of Hutchinson Community Hospital at the April meeting. The following is abstracted from the minutes: "The McLeod County Assessor's letter of notification dated 3/21/78, to place the portions of the Medical Clinic under lease to physicians, on the tax assessment rolls for the City of Hutchinson was distributed and discussed. Per request of the Board at the March 21, 1978, Regular Meeting, a resolution from the Hospital Board to the Hutchinson City Council outlining various reasons why the clinic should not be taxed was drafted. Discussion followed regarding pro's and con's of - taxation of municipally owned medical office facilities. The resolution was carefully critiqued. Several more statements were added. Motion by Natwick, seconded by Gruenhagen, to send the resolution to the City Council. Natwick, Mullan, Gruenhagen, Balke and Ewald voted in favor. Joyce voted not in favor. Motion passed." Sincerely, aCHINSON OM- NITY HOSPITAL Philip . Graves Adminis rator PGG:lkz . ef,4 44 la -gar MAY 4, 1978 HONORABLE MAYOR D.J. BLACK AND CITY COUNCIL MEMBERS CITY HALL WASHINGTON AVENUE WEST HUTCHINSON, MINNESOTA 55350 HONORABLE MAYOR BLACK: ukkjtson ommuni ofpilal CENTURY AVENUE �uic�nson, inn�sotzz 55350 TELEPHONE 612/896-1666 WE HAVE RECENTLY BEEN INFORMED THAT THE PHYSICIAN'S OCCUPIED PORTION OF THE HUTCHINSON MEDICAL OFFICE BUILDING IS SUBJECT TO REAL ESTATE TAXATION AT A CURRENT RATE OF APPROXIMATELY $10,000 PER YEAR. THE BOARD OF DIRECTORS FEEL STRONGLY THAT THE BUILDING SHOULD NOT BE TAXED AND HAVE DRAFTED THE FOLLOWING RESOLUTION: WHEREAS: HUTCHINSON MEDICAL OFFICE BUILDING IS A MUNICIPALLY OWNED FACILITY, LEASED PRIMARILY TO PHYSICIANS, WHEREAS: DEBT SERVICE ON SAID FACILITY IS BEING RETIRED BY PHYSICIAN TENANTS SOLELY FROM MONIES GENERATED THROUGH PATIENT VISITS, WHEREAS: A TAX BURDEN ON THE HUTCHINSON MEDICAL OFFICE BUILDING WILL RESULT IN INCREASED RENTALS TO PHYSICIANS AND A 'DOLLAR FOR DOLLAR' INCREASE TO PATIENTS, WHEREAS: TAX MONIES WILL ALSO RESULT IN HIGHER RENTAL RATES TO FUTURE -PHYSICIANS, WHEREAS: TO ATTRACT FUTURE PHYSICIANS, RENTAL RATES MUST BE REASONABLE AND COMPETITIVE WITH OTHER COMMUNITIES, WHEREAS: A TAX BURDEN MAY CAUSE RENTAL RATES TO BE UNREASONABLE BOTH FOR PATIENTS AND PHYSICIANS, WHEREAS: HEALTH CARE COSTS HAVE INCREASED CONSIDERABLY IN RECENT YEARS, WHEREAS: IT IS THE OBLIGATION OF THE BOARD OF DIRECTORS OF HUTCHINSON COMMUNITY HOSPITAL TO ESTABLISH AND/OR RECOMMEND POLICY REGARDING HEALTH CARE COST CON- TAINMENT, WHEREAS: IT IS ALSO RECOGNIZED THAT HEALTH CARE COST CONTAINMENT IS AN OBLIGATION OF ALL CITIZENS, WHEREAS: THE COUNTY ASSESSOR, DURING THE PLANNING STAGES OF THE MEDICAL OFFICE BUILDING, INDICATED THAT TAXATION WOULD BE UNLIKELY, WHEREAS: A MUNICIPALLY OWNED MEDICAL OFFICE BUILDING IN MCLEOD COUNTY IS NOT BEING TAXED, WHEREAS: A PRECEDENT HAS BEEN ESTABLISHED IN THE STATE OF MINNESOTA TO PROVIDE TAX-EXEMPT MUNICIPALLY OWNED MEDICAL OFFICE BUILDINGS FOR PHYSICIAN TENANTS. THEREFORE: IT IS THE RECOMMENDATION OF THE BOARD OF DIRECTORS OF HUTCHINSON COMMUNITY HOSPITAL THAT SPACE PROVIDED WITHIN THE HUTCHINSON MEDICAL OFFICE BUILDING UTILIZED FOR RENDERING DIRECT PATIENT CARE, SHOULD NOT BE SUBJECT TO TAXATION. IN ARRIVING AT OUR DECISION, THE FOLLOWING POINTS CONCERNING PHILOSOPHY OF THIS MEDICAL OFFICE BUILDING ARE TO BE EMPHASIZED. THIS MEDICAL OFFICE BUILDING, THUS CONSTRUCTED, WAS DESIGNED TO PROVIDE THE PRIVATE PRACTICING PHYSICIANS OF THE STAFF OF THE HOSPITAL PRIVATE OFFICE SPACE IN WHICH THEY COULD EXAMINE AND TREAT PATIENTS WITHOUT LIMITATION AS TO TIME OR INCOME EARNED. THE BUILDING IS OPEN TO ALL PHYSICIANS WHO PRACTICE MEDICINE IN THE STATE OF MINNESOTA. THE PRIMARY PURPOSE OF THIS BUILDING, AS FAR AS THE HOSPITAL IS CONCERNED, IS BETTER MEDICAL CARE FOR THE COMMUNITY, AND FOR THE PATIENT. HAVING DOCTORS CLOSE -BY HAS BEEN SIGNIFICANT IN IMPROVING THE QUALITY OF THE HEALTH CARE PROVIDED. PATIENT CARE QUESTIONS ARISE ON A DAY-TO-DAY BASIS THAT CAN BE ATTENDED TO IMMEDIATELY BY VIRTUE OF HAVING PHYSICIANS IN CLOSE PROXIMITY TO THE HOSPITAL. IF THE PHYSICIANS WERE LOCATED IN THEIR OLD BUILDING, PATIENT CARE COULD NOT BE RENDERED IN THE SAME MANNER. WE FEEL VERY STRONGLY THAT THE PHYSICIAN OCCUPANTS OF THE HUTCHINSON MEDICAL OFFICE BUILDING HAVE BECOME A CONTINUING PART OF HOSPITAL CARE, RATHER THAN COMING AND GOING AS CASUAL VISITORS. WE FEEL VERY STRONGLY, ALSO, THAT TAX EXEMPT STATUS SHOULD NOT BE DETERMINED BY THE LEASEE'S USE OF THE BUILDING, RATHER BY THE OTATNERS. THE FACT THAT THE PHYSICIANS OCCUPY THE BUILDING AND GENERATE INCOME FROM USING IT, MUST NOT OVERSHADOW THE INCREASED PROBABILITY OF THOSE SAME PHYSICIANS TO ATTEND THEIR PATIENTS IN THE HOSPITAL. WE HOPE THIS INFORMATION PROVIDED YOU IS ADEQUATE AND TRUST THE RATIONALE AND RESOLUTION WILL AID YOU IN MAKING YOUR DECISION. IF WE CAW BE OF - FURTHER HELP IN THE MATTER, PLEASE DO NOT HESITATE TO REQUEST ASSISTANCE. SINCERELY, HUTCHINSON COMMUNITY HOSPITAL BOARD OF DIRECTORS NORAH MULLAN, SECRETARY NM:LKZ (612) 879-2311 r CITY OF HUTCHINSOi'ttl 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: May 4, 1978 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR SUBJECT: LIQUOR STORE EMPLOYEES Applicants for the three openings in the liquor store (full-time clerk, 2 part-time clerks) have been interviewed by Ralph Neumann, Chuck Nelson and myself. We recommend the following to fill these openings. Full Time Clerk: Gilbert "Gib" Hammer 445 Adams St. Grade II, Step 6 Part Time Clerks: Joyce Nelson 785 Milwaukee Thomas Wiprud 845 Harrington Part Time Rate: $3.25/hr. Respectfully Submitted, �tvA sz� Hazel Sitz Personnel Coordinator Copy: Ralph Neumann (612) 879-2311 CITY OF HUTCH/NEON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M }: M( is A N D r 7 1.1 DATE. May 2, 1978 10: City Council PROM: Recreation Director SUBJECT: Recreation Summer Program Employees Upon reviewing the Applications for Summer Employment I hereby recommend the following individuals for summer employment: Swimming Payrate Mary Weis $3.25 Peter Skeie $2.85 Judy Anderson $2.85 Lee Fratzke $2.65 Mike Getzke $2.85 Summer College Interm Allan Koglin $3.00 All of the above rates of pay fit into the adopted pay scale for part-time seasonal work adapted in February of this year. pi N M E M O R A N D U M R E V I S E D DATE: May 8, 1978 ---------------- TO: Magor and City Council — — — — — — — — — — — — — — — — — — — — FROM: Ken Merrill, City Accountant — — — — — — — — — — — — — — — — — SUBJECT: Summer Swimming Program (Revised Estimate) --------------------------------- After discussion with Rod Keith, the time estimates used for my previous memo (9-h) have been revised. It now appears the total cost of the program will come under the budget by approximately $1,200 as presented rather than $1,500 over budget as in my first memo. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A -N D U M DATE: May 5, 1978 TO: Mayor and City Council -------------------------------- FROM: Ken Merrill, City Accountant -------------------------------- SUSJECT: Summer Recreation Employment Rates I have reviewed the rates for the summer swimming program. The total dollars budgeted versus their estimate represents an increase of $1,500, however, Rod believes the income can be covered by rate increases for lessons and open swimming and savings in other programs. The summer intern will be used in the summer softball and basketball program and should be covered in the budget'as prepared. 9 /3- (612) 879-2311 CITY OF HUTCH/NEON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: — —— May 52 1978__ ---- TO: Mayor and City Council — --——————————— — — — — — — FROM: Gary D. Plotz Administrative Assistant SUBJECT: Recommendation to Make Offers on Elderly Site — — — — — — — — On Friday noon, May 5, 1978, the Community Development Advisory Committee met and reviewed the appraisals prepared by Carl Pelton & Associates on the elderly site involving the Historical Society and adjacent properties (Block 15, Lots 1, 2, 6, 7, 8, 9, & 10; South Half of City). After discussion, Arlene Zimmerman made the motion to approve and recommend to the City Council to make an offer to the property owners involved. The motion was seconded by Bruce Peterson,and the motion carried unanimously. -'z'• I G. R. S. & Associates DEVELOPMENT PLANNING -,MANAGEMENT Specialists In Public Programs To Stimulate Private Development 2180 Upper Afton Road St. Paul, MN 55119 (612) 735 2886 May 1, 1978 Mr. Gary Plotz City Administrator City Hall 37 Washington Avenue West Hutchinson, Minnesota 55350 Re: Appraisal Review Lots 1, 2, 6, 7, 8, 9, & 10 Block 15 South Half of City Hutchinson, Minnesota Dear Mr. Plotz: Pursuant to your request, I have reviewed the appraisal of captioned property as submitted by C. R. Pelton and Associates on April 13, 1978. After a review of the appraisal, the subject property and all comparable `ales, I have concluded that the recommended value is fair and reasonable. This conclusion is based upon the following: 1. The appraisal conforms to accepted appraisal standards and practices and is complete in all respects. 2. The factual data contained within the appraisal adequately supports the appraised value. 3. No corrections, additional data or further analysis appears necessary to support the value conclusions. I, therefore, recommend that the City of Hutchinson recognize the following values as the fair market values for the subject properties: Lots, 1 & 2-3 Block 15, South Half of City 116 Adams Street McLeod County Historical Sociaty $46,400.00 Lots 9 & 10, Block 15, South Half of City 105 Jefferson Street South McLeod County Historical Society $61,500.00 0 Mr. Gary Plotz May 1, 1978 Page Two Lot 8, Block 151 South Half of City 125 Jefferson Street South Sophie and L. E. Jenike $?81200.00 Lots 6 & 7, Block 15, South Half of City 145 Jefferson Street South Ronald McGraw & Stephen Hobbs $44,800.00 (It should be noted that the appraisal of the McGraw -Hobbs property reflects the effect of a recent fire. Should the property be improved prior to purchase by the City, the value should be adjusted accordingly.) Should there be any further questions regarding this review, please advise. C RS : m Sincerely, Clarence Simonowicz Review Appraiser RESOLUTION NO. 6122 RESOLUTION ESTABLISHING JUST COMPENSATION FOR LOTS 1 & 2, BLOCK 15, SOUTH HALF OF CITY WHEREAS, The City of Hutchinson has identified Lots 1 & 2, Block 15, South Half of the City for acquisition under the Community Development Program, and WHEREAS, C.R. Pelton & Associates has performed an appraisal setting the market value for said property at $46,400.00, and WHEREAS, CRS and Associates has reviewed the appraisal, found it acceptable and recommended approval of the $46,400.00 market value, and WHEREAS, the Community Development Advisory Committee has reviewed and approved the appraisal, review report and fair market value determination NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. That the appraisal by C.R. Pelton & Associates and the review by CRS and Associates are found to have been performed in an acceptable manner. 2. The Just Compensation for Lots 1 & 2, Block 15, South Half of City is set at $46,400.00. Adopted by the City Council this 9th day of May, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk RESOLUTION NO. 6123 RESOLUTION ESTABLISHING JUST COMPENSATION FOR LOTS 9 & 10, BLOCK 15, SOUTH HALF OF CITY WHEREAS, the City of Hutchinson has identified Lots 9 & 10, Block 15, South Half of the City for acquisition under the Community Development Program, and WHEREAS, C. R. Pelton & Associates has performed an appraisal setting the market value for said property at $61,500.00, and WHEREAS, CRS and Associates has reviewed the appraisal, found it acceptable and recommended approval of the $61,500.00 market value, and WHEREAS, the Community Development Advisory Committee has reviewed and approved the appraisal, review report and fair market value determination NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. That the appraisal by C. R. Pelton & Associates and the review by CRS and Associates are found to have been performed in an acceptable manner. 2. The Just Compensation for Lots 9 & 10, Block 15, South Half of City is set at $61,500.00. Adopted by the City Council this 9th day of May, 1978. D. J.Black Mayor ATTEST: Gary D. Plotz City Clerk RESOLUTION NO. 6124 RESOLUTION ESTABLISHING JUST COMPENSATION FOR LOT 8, BLOCK 15, SOUTH HALF OF CITY WHEREAS, the City of Hutchinson has identified Lot 8, Block 15, South Half of City for acquisition under the Community Development Program, and WHEREAS, C. R. Pelton & Associates has performed an appraisal setting the market value for said property at $38,200.00, and WHEREAS, CRS and Associates has reviewed the appraisal, found it acceptable and recommended approval of the $38,200.00 market value, and WHEREAS, the Community Development Advisory Committee has reviewed and approved the appraisal, review report and fair market value determination NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. That the appraisal by C. R. Pelton & Associates and the review by CRS and Associates are found to have been performed in an acceptable manner. 2. The Just Compensation for Lot 8, Block 15, South Half of City is set at $38,200.00. Adopted by the City Council this 9th day of May, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk 9-� RESOLUTION NO. 6125 RESOLUTION ESTABLISHING JUST COMPENSATION FOR LOTS 6 & 7, BLOCK 15, SOUTH HALF OF CITY WHEREAS, the City of Hutchinson has identified Lots 6 & 7, Block 15, South Half of City for acquisition under the Community Development Program, and WHEREAS, C. R. Pelton & Associates has performed an appraisal setting the market value for said property at $44,800.00, and WHEREAS, CRS and Associates has reviewed the appraisal, found it acceptable and recommended approval of the $44,800.00 market value, and WHEREAS, the Community Development Advisory Committee has reviewed and approved the appraisal, review report and fair market value determination NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. That the appraisal by C. R. Pelton & Associates and the review by CRS and Associates are found to have been performed in an acceptable manner. 2. The Just Compensation for Lots 6 & 7, Block 15, South Half of City is set at $44,800.00. Adopted by the City Council this 9th day of May, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk HUTCHINSON PUBLIC SCHOOLS INDEPENDENT SCHOOL DISTRICT NO. 423 H UTCHINSON, MINNESOTA 55350 April 13, 1978 Mr. Gary Plotz Administrative Assistant City of Hutchinson Hutchinson, Mn. 55350 Dear Gary: 1I1213141S `d I discussed with you on the phone on April 6th, the replacement of the tennis nets on the High School tennis courts. Currently, we need to replace eight tennis nets on the high school tennis courts; the cost being approximately $600. Since the city and the school district entered into those tennis courts on a joint venture, I would like the city to pick up half of the cost for the new tennis nets. Should you pick up that cost, the present eight tennis nets that are being used would be made available to the city for replacement on the Elementary tennis courts. Since it is imperative that we order these nets and affect replacement as soon as possible, I would like your response at the earliest possible convenience. I will also be available to discuss this with you should you have any questions. BCB:lk Sincerely yours Brian C. Buchmayer Director of Business Affairs ? .' .14, " CENTRAL DISTRICT SERVICES JUNIOR HIGH SCHOOL AREA VOCATIONAL -TECHNICAL INSTITUTE 30 Glen Street North Roberts Road 200 Century Avenue Phone (612) 879-2317 Phone (612) 879-8051 Phone (612) 879-2321 SENIOR HIGH SCHOOL ELEMENTARY SCHOOL CROW RIVER COOPERATIVE CENTER Roberts Road 100GIen Street 980 2nd Avenue Southeast Phone (612) 896-1735 Phone (612) 879-6085 Phone (612) 879-2338 May 3, 1978 Box 98 Hutchinson, Minnesota 55350 Mr. Bud Daggett, Chairman Park & Recreation Board Hutchinson, Minnesota 55350 Dear Mr. Daggett: The Hutchinson Tennis Association, a non-profit corporation, has taken on as a project the resurfacing and fencing of the elementary tennis courts which are located in the North park in the City of Hutchinson. The cost of the project will be borne by the association and there will be no expense to either the City or School District #423. We respectfully request that you approve the association's resurfacing and fencing the tennis courts. Attached as an Exhibit is factual information regarding the Hutchinson Tennis Association and proposed work to be done. Yours very truly, R. J. McGraw Enc. cc Don Falconer cc Ward Haugen cc Dr. D. S. Chernausek cc Larry Morrissette c -c Kathy McGraw ,�c Rod Keith TENNIS RULES BY ORDER OF THE HUTCHINSON PARK AND RECREATION DEPARTMENT NEW SIGN TO BE POSTED AT THE TENNIS COURTS: 1. Tennis shoes only allowed on the courts. 2. Courts must change hands on the hour (example: 4:00, 5:00, 6:00) when others are waiting. 3. During months of June, July, and August, Senior players, 16 years of age and over, have first priority on the Elementary School Park Courts and the four North courts located at the Senior High School - Mondays through Friday after 5:00 p.m. Juniors may play unless adults are waiting. (Unless special school or recreation department tournaments or lessons are scheduled.) 4. Courts are intended for tennis only. Please be courteous and con- siderate of fellow players. 5. No bikes - mini -bikes, skates or skateboards permitted on the courts BY ORDER OF THE HUTCHINSON PARK AND RECREATION DEPARTMENT TO THE PARK AND RECREATION DEPARTMENT BOARD: The current and growing popularity of tennis has created a heavy demand for increasingly limited court space. Therefore it is necessary to implement these rules to insure fair play for all. Organized league play and instruction should be considered as much a part of proper use of public courts as is free play! Hutchinson Spring & Summer Tennis Leagues for 1978 which include Mens, Women's singles and doubles competition and mixed doubles league include 276 participants this year. Hutchinson's use of tennis courts this year: 1.) Water Carnival Tennis Tournament - June 13th - June 18th 2.) Recreation Department Youth Tournament 3.) Team Tennis Tournament (involving towns of Willmar, St.Cloud, Litchfield, New Ulm, etc.) 4.) NWTA (Northwest Tennis Association) Sanctioned Junior Tournament 5.) "Tennis Marathon" - involving approximately 50 kids from the Girls and Boys tennis teams - to help promote tennis by raising money for the resurfacing of the Elementary Courts. 6.) Sub -section & Sectional High School Tourmament at Hutch this year. 7.) Approximately 275 participants in league play -2 - Proposal of the Hutch Tennis Association: Resurface and fence in the courts in Elementary School Park before JUNE 10, 1978 . Money will be raised privately by the Tennis Association through several fund raisers such as the Student Marathon and dues. The School uses the courts during 2 or 3 weeks of the spring for Phy. Education and extra play ground area. Resurfacing the courts does not eliminate the space for the school's use but children would be required to wear tennis shoes. The use of the tennis courts for play area is not the ideal situation for physical education purposes, or basicly good for the tennis courts. It is hoped that the school and city can review the situation to make better playground and park area either East or West of the present Courts. Because such improvement is not in either the city or school budget, actual work and layout probably could not be completed until the summer of 1979. Consideration should also be given to making better use of the "Warming House". It is a good building that is used only 2-3 months in the winter for the skating season. Several slight improvements would alter the use of it in the summer months. Resurfacing: The HTA is looking for bids from the company that had the surface contract at the high school or Action Surf System by AL-Chroma which would be done by McBroom Construction, Inc. of New London, Minnesota. Either system is excellent. Fencing would be required on the West side and gates would be installed at all entrances to keep out bicycles, etc. We would propose that the fencing on the West side would extend as far West as West wall of the warming house. (actually 3' East of West wall to keep entrances to warming house open. The hill on the West side is an excellent viewing area for spectators and it would be a shame to have that area outside the fence. HUTCHINSON TENNIS ASSOCIATION Ron McGraw Neil Jensen Chuch Neufeld Jerry Carlson Ken Prihoda Kathy McGraw Patty Greene M E M 0 R A N D U M DATE: --- May_ 5 1978 ------ T0= Mayor andCity Council -------------------- FROM: Kenneth B. Merrill. City Accountant ------------------- SUBJECT: Burglar Alarm Contract Renewal Ralph Neumann and I have reviewed the contract and would recommend signing the contract with Electro -Watchman, Inc. for one year. This contract is for the buglar alarm system at the Municipal Liquor Store. The rate is $300, payable quarterly. /ms 9-,W, PLEASE SIGN $ RETURN THIS COPY. -PHONE: 227-8462 I S/ &Cr4o � ", PROPERTY PROTECTION f 1 N C E 1 9 2 2 13111�I I BURGLAR ALARM SYSTEMS FIRE ALARM SYSTEMS W. L. VADNAtS SALE CENTRAL CONTRACT R. F. BERTRAM Theundersigned, ...... ............................................................................................. doing business under the trade name of ..Hutchinson � 3u n i C l p a l L 1 qu O T .. ........... hereinafter known as the Subscriber, agrees, subject to the tertns and conditions hereinafter stated, to employ the Electro Watchman, Inc., hereinafter called E. W., Inc., to install a local burglar alarm system, - Hutchinson Mn 55350 maintain the same, and furnish Burglar Alarm Service at No. ...................................l..............:........................... and will pay $ ----- upon completion of the installation, and the sum of $ .300-e 00 per year, $75.00 Payable Quarterly for the duration of the guarantee period from the date hereof. Terms and Conditions Referred to and Made Part of This Agreement The E.W., InC. wit! furnish the apparatus and wiring necessary to equip that portion of the subscriber's premises which is referred to in the annexed schedule, and will. at Its own expense, maintain and repair said equipment whenever required by ordinary wear and tear. This service contract includes 2 regular Inspections per year, also replacement of faulty parts and batteries. The Subscriber will notify E. W.. Inc., Immediately of the need of repairs. This agreement *hail continue for a period of 2 years from the date hereof and the current year, and thereafter. This agreement shall automat- leally be renewed for additional same periods -of years each unless terminated by either party on 30 dayswrltten notice prior to the expiration of each period delivered to the other party of this agreement. 1. If the Subscriber transfers his premises, the installation will be relayed at his expense. Any work in connection with the installation can be executed by the E. W.. Inc., only, and for additional work other than specified, as. for instance, an- largaments, improvements, remodeling, removal, damage by fire or other cause, charges for material, labor and/or service ehargsa will be added. 2. IL W., Inc., agrees to use all due diligence to provide a regular and uninterrupted service. but It shall not be liable for interruption of the service or defects therein due to or caused by strikes, riots, unavoidable "oldent, unlawful acts of others, or other causes beyond its control, and E. W., Inc. shall In no event be held liable or responsible for damages sus- talned by the Subscriber for any cause whatsoever, the obligation of E. W., Inc., hereunder and the measure of its rsApW sibility being limited to repair and replace defective materials or equipment Installed by It. S. This agreement is not assignable by the Subscriber, except upon the written consent of the IL W., Inc. It and any verbal understanding changing or modifying any of the terms of this agreement shall not be binding upon Z. W.. Inc.. until aseepted in writing by an executive officer thereof. Aet»pted: St. Paul.... --- ---.I'S a r c h....1------. --- ................... 19.18 CT O WATC AN, INC. By ........ .. . .. .. .... .President. Richard F. Bertram Submittedby --- - --- ------------------------------ ----- ... ---........ March 1 78 St. Paul ..... ........... ....._......... ................................ 1 19 ........ HUTCHINSON MUNICIPAL LIQUOR Firm Name_ I.... •---- •-----...... Signedby .... ................. -................. ..... ........................ •---•-• M E M O R A N D U M DATE: May s, 1978 TO: —Mayor and—City Council —----------———————————— — — — — —— FROM: Gary D. Plotz, Administrative Assistant -------------------------------- SUBJECT: "Seniors Activity Center" Advisory Board - Sign Permit.Requested The "Seniors Activity Center" Advisory Board held their first meeting on Thursday, May 4, 1978. The Board discussed the need to have a "Senior Activity Center" sign above the front door of the Old Armory. Attached is a copy of the sign permit request. After discussion, it was moved, seconded and carried to request Council approval for installation of the sign. Don Falconer, representative from the Parks and Recreation Board, felt there would be no need to forward this to the Parks and Recreation Board prior to Council approval, as it would mean approximately a 30 -day waiting period until the next meeting. I under- stand the City will have no cost in the construction of the sign other than installation by our City crew. It is noted that the "Seniors Activity Center" Advisory Board will meet the first Tuesday of each month, which will facilitate recommendations to be re- ceived by the Parks and Recreation Board on the following day. /ms � � 1 (612) 879-2311 CITY OF HUTCH®NSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 , April 24, 1978 TO: Mayor & Members of the City Council FROM: Building Official - Elden Willard SUBJECT: Sign Rev. John H. Longley, Community Service Board for the Elderly, requests your permission to attach a 4'X,8' 1 side wall sign above the main entrance door at the Old Armory Building. A painted sign, non -illuminated, of exterior approved material, to read, "Senior Activity Center and Recreation Department". Staff recommends your approval. Sincerely, CITY OF HUTCHINSON `e, Elden Willard Building Official pv CC: Gary Plotz Marlow V. Priebe John H. Longley 7� (612) 879-2311 �rcH CITY OF he` TCHINSON r 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO May 8, 1978 TO: City Council FROM: City Engineer SUBJECT: Specifications The specifications have been completed for the Vacuum machine and the Sewer Jet. I recommend approval of same and setting a bid date of 2:00 P.M. on June 5, 1978. Sincerely, CITY OF HUTCHINSON 114614 (J/- 4 Marlow V. Priebe City Engineer pv M E M O R A N D U M DATE: May 9, 1978 --------------- TO: Mayor and City Council FROM: Galy D. Plotz Administrative Assistant SUBJECT: Annual Conference - League of Cities — -------------------- — — — — — — -- — — — The following people were contacted if they were interested in attending the League meeting and indicated their plans: D. J. Black - Yes Marlow Priebe - Yes Ken Gruenhagen - Thursday Gary Plotz - Yes Kay Peterson - No Fred Roberts - No Ralph Westlund - No Dean O'Borsky - No Bruce Peterson - No Bud Willard - No Please note that four of those attending in 1977 have decided not to attend in 1978. In view of this, I would recommend consideration be given this year to allow- ing a few others to attend. Ken Merrill has served on the Legislative Revenue Source Committee of the League representing Hutchinson, and he is interested in several of the workshop topics taking place Wednesday, Thursday, and Friday. On Friday there are some topics, including personnel and insurance, that Hazel Sitz would like to attend. I would recommend Hazel be given the oppor- tunity to attend Friday's activities, including the noon luncheon "Women In City Government." There are sufficient monies in the budgets of Administrative Assistant and City Clerk to include the City Accountant for the entire conference and the Personnel Coordinator on Friday. I would also recommend that Ralph Neumann be given the opportunity to attend the Mini -Convention Workshop on "Municipal Liquor Store Management" on Friday. Ralph is very interested in attending this seminar. REGULAR COUNCIL MEETING May 9, 1978 GENERAL FUND Atkinson Blacktop Service street -patching materials $ 80.63 Clint Gruett fire -air pac school 15.00 Crow River Press Inc. eng.-paper 4.16 Curtis Paulsen % safety shoes -street 5.00 Doug Meier street-% safety shoes 5.00 Ed Ondrachek cem-% safety shoes 5.00 Gopher Bearing Co. fire -repairs 24.01 Hospital Auxilary Coffee Shop Council -retreat 53.20 Suzuki Sports Center street -repairs 14.65 Drivers License Guide Co. police -publication 25.00 George M. Thelen refund on off sale license 50.00 Hutchinson Shoppers Guide arena -advertising 30.25 Allen Office Products police-eng.-office supplies 40.72 American Linen Supply Co. city hall -laundry 14.72 American Welding Supplies street -welding gas 10.25 Albinson eng.-supplies 5.22 CRS & Associates CD -downtown development progrem 882.50 Chapin Pub. Co. eng.-publication costs 160.80 Co. Treasurer airport -real estate taxes 994.59 Copy Equipment Inc. eng.-supplies 3.17 Carr Flowers council -secretary day 26.50 Culligan Water Cond. rock salt & monthly.service 25.40 Family Rexall Drug office supplies 77.91 Farm & Home Dist. Co. supplies 135.85 Felskas Auto Machine park-cem:-repairs 215.22 Floor Care Supply Co. city hall -supplies 55.68 Gambles eng-arena-supplies 51.62 Gopher Athletic Supply Co. recreation -ice paks 18.68 G.F.Nemitz Sons city hall-rec.-paint & supplies 44.35 George Field intown mileage 30.00 Hutch Auto Body Inc. police -repairs 35.10 Hutch Medical -Center eng.-medical exam 20.00 Hutch Iron & Metal street-eng.-supplies 30.25 Hutchinson Telephone Co. telephone service 1107.10 Hutchinson Utilities electric bill 6938.52 Hutch Vet Clinic CSO -dispose of dogs 19.50 Hutch Wholesale Supply street-police-fire-park,supplies 389.72 Ink Spots Inc. fire,eng.police,adm.-bus.cards etc. 70.00 Krasen Plbg. airport -park -repairs 43.45 School Dist. 423 work study program 122.28 Jerrys Tire Co. p6lice-CSO-repairs & tires 241.99 KDUZ arena -radio announcements 127.50 Krasen Wholesale fire -supplies 6.83 Lamberts Standard Service police -car washes 25.50 Lloyd Schlueter intown mileage 30.00 Mankato Mobile Radio Inc. fire -remote installation 175.00 Jack Meyer CSO -boarding fees 165.00 Meades 66 Station arena-police,tires,gas,repairs 274.86 Dean O'Borsky meetings 12.58 Pitney Bowes maintenance agreement 63.00 -2 - Gary Plotz intown mileage $ 30.00 Rockite Silo Inc. street-park,supplies 779.80 Rutz Plbg & Htg. city hall -repairs 50.50 Simonson Lbr. Co. eng,street,park-supplies 180.92 Schramm Implement Co. street -supplies 1.11 Shell Oil Co. police -gasoline & oil 30.86 Trails End Inc. police -vehicle repairs 1017.40 Tri -County Water Cond. arena -airport -salt & service 47.70 Uniforms Unlimited Inc. police -accessories 119.45 Wallys Tire street, repairs 55.00 Wigen Chev. Co. transit -street -repairs 13.48 A & B Electric park -repairs 16.00 Central Dist. Service gamline 1671.18 Coca Cola Bottling Co. arena -supplies 67.20 Commissioner of Revenue arena -sales taxes 29.90 Condons Supply Co. arena -supplies 165.08 GTC Au to Parts park -street etc. -supplies 168.74 Hutchinson Leader arena -advertising 164.38 Jahnkes Red Owl arena -supplies 90.93 Johnsons Super Valu arena -supplies 69.26 Rod Keith rec-van repairs 29.12 Northland Beverages arena -supplies 65.55 Plaza Ok Hardware park -street -supplies 128.86 Rite Way Auto Wash police -car wash 2.00 Sorensen Farm Supply Co. street -supplies 6.50 United Bldg. Center arenasupplies 119.17 Chapin Pub. Co. eng.-publication costs 89.60 Condon's Supply Co. arena -supplies 18.51 Hutch Fire Dept. april fire runs 442.00 Kokesh= recreation -wrestling uniforms 119.40 Leef Bros. uniform rental 230.59 Leisure Line Sports recreation -supplies 21.40 Lloyd Schlueter fire-registion fees 8.00 McLeod Coop Power Assn. airport- 128.71 Gary Plotz mileage & meals 24.54 Plowmans fire -supplies for repairs 182.00 Quades Inc. fire -police -generator check etc. 41.00 Sylvan Studio recreation -ribbons 54.05 TKDA consultant services 3306.52 Viking Signs arena -ad boards 119.00 West Pub. Co. law books 27.50 Wesleys Pharmacy fire -film & pictures 11.97 HAVTI recreation -soccer goals 241.00 C.R. Pelton & Associates CD -appraisals 700.00 Stewart Tribune rental display ads -arena 6.90 MRPA recreation -team fees 119.00 Fabricare Cleaners police -cleaning 21.25 Midland Atlas Co. Inc. 2 county atlas 79.00 Equitable Life Assurance Soc. medical &'disability ins. 4481.07 Crown Life Ins. Soc. life & dental insurance 1528.42 Cash drawer #4 misc. expenses 42.20 State Treasurer PERA 2382.26 $ 32,549.24 -3 - WATER & SEWER FUND State Treasurer Class B certification fee $ 5.00' Abbott Electronics Inc, supplies 1.50 Commissioner of Revenue sales taxes for April 687.19 Central Dist. Service gasoline 123.98 Curtin Matheson Scientific supplies 48.91 Farm & Home Dist. supplies 23.47 Feed Rite Controls Inc. acid 88.78 G.F.Nemitz Sons paint 42.75 Hutch Telephone Co. phone service 80.22 Hutchinson Utilities electric service 6055.51 Hutchinson Utilities computer services 330.50 Leef Bros. uniform rental 41.20 Junker Sanitation refuse charges 9826.74 Krasen Hardware Hank supplies 43.80 Kilmartens Tool House Inc. supplies 12.47 Neptune Hater Meter Co. supplies 62.00 S.A. Nies recharge fire exting. 9.60 Plaza OK Hardware supplies 21.99 Rutz Plbg & Htg. supplies 3.84 Trails End Inc. repairs 16.30 Zep Mfg. Co. supplies 116.00 Wallys Tire Shop tire repair 3.50 Quades Inc. Eouitable Life Ass.Society supplies & repairs medical & disability ins. 221.70 341.23 Crown Life Ins. Co. life & dental ins. 97.49 18,305.67 State Treasurer PERA 183.11 $ 18,488.78 Off Street Parking Fund Charles Bell servicing meters $ 112.50 Harvey Daharsh servicing meters 15.00 Hutchinson Utilities gas at rental house 8.19. POM Incorporated meter repair parts 207.57 Co. Treasurer 1/2 real estate taxes 337.55 $680.81 Improvement Bond Fund 1st National Bank of Mpls. Bonds of 1970 interest & fee $7810.00 Northwestern National Bank Bonds of 1977 interest & fee 34,650.90 -4 - LIQUOR STORE FUND Twin City Wine Co. Griggs,Cooper & Co. Inc. Ed Phillips & Sons & Co. Old Peoria Co. Midwest Wine Co. A.J. Ogle Co. Inc. Friendly Beverage Co. Locher Bros. Dist. Triple G Lenneman Beverage Dist. Junker Sanitation Service Electro Watchman Inc. Coca Cola Bottling Co. Hutchinson Telephone Co. Sprengeler Trucking Hutchinson Leader City of Hutchinson City of Hutchinson Allen Office Products Hutchinson Cold Storage Northland Beverages Inc. Twin City Wine Co. KDUZ Milan Burich wine liquor & wine liquor & wine liquor & wine wine beer beer beer beer beer & mix April refuse pickup alarm keys mix phone service freight charges advertising payroll reimbi-& PERA fund transfer supplies contract payment mix wine radio announcements shelving materials $336.06 1980.56 1752.81 653.10 186.44 449.90 1455.05 4870.20 3698.20 9837.00 42.00 6.50 196.40 26.25 257.97 6.40 2251.96 10,000.00 18,94 150.00 141.00 912.78 96.00 188.49 $ 39,514.01 TMlt RMCK I NBON MN►Fm COGACI L . Hutchinson, Mt1 s5350 FOR YOUR INFORMATION The Hutchinson Wety Council not April 24, IM. at the Prairie Rowe in Rutebinson. ftere were 12 mmbers and 1 guest present. Viae Presideut Oriri22e Suiken presided in the absence of prMident Myron Johnson, and capeoed the meeting with a silent prayer. The March viautes were approved and there were not any bills presented. Old business: JC Water Carnival float. A discussion was held and the notion made ,and seconded to have a float in the parade ou June let 1978. The thaw will loatur* safety ideas. Final plans at the May meeting. Rockite Milo Company will be contacted again for use of their truck, as they donated the use of it last year. The May weeting will be on May 22, due to the Memorial Day holiday. Police Chief Deas% O'Borsky spoke on bike safety. Last year CBTA provided funds fc.�r 2 student bike safety patrol officers. Their duties were diectissed. This year, hopefully, we will have 1 safety officer and he will patrol the street* and instryct the bike riders when they are do:.ng something incorrect s' jk� and advise them on correct rules regulations and penalties f6i violations. Tickets will the Issued to violators, but these violations are difficult to enforce, stated Chief O' Borsky. A letter was read ¢arose the Minnesota State Safety Council advising us of a traffic award a.nd this will be presented in May. A discussion on me torcycle and mopeds was held. We were advised that for mopeds, that under the age of 18, a Penson needs a special license and over (;he age of 16, a regular drivers license was needed. The motion was madq and seconded we give endorsement to the police on their bike patrcl operation. More on this at the May meeting. The meeting was adjourned by a motion and was seconded. Treasurer's Repor-;: Submitted by: Balance on hand 4/1/78 $288.92 No deposits No disbursements Balance on hand 4/30/78 $253.02 Loretta 1'. Pishhey, Sec./Treas. Myron Jckason, !►resident 193 r Regular Meeting May 1, 1978 FOR YOUR INFORMATION All Commissioners were present, also Mgr. Alexander, Ruth Hakel, and Counsel Rich Peterson. The meeting was called to order at 2:00 p.m. by President Quade. The minutes of the Regular Meeting were read and accepted as read. A motion was made by Commissioner Filk, seconded by Commissioner Tracy to rescind a motion made on March 27, 1978, it being "a motion was made by Commissioner Filk, seconded by Commissioner Tracy and carried that the Hutchinson Utilities Commission increase their contribution to the City of Hutchinson by the amount of $60,000.00 for the fiscal year 1978." After a discussion, the motion was put to a roll call vote. Commissioner Filk and Commissioner Tracy voted aye; Commissioner Quade voted nay. The motion was declared carried. President Quade instructed Commissioner Filk to notify the City Council of the action. CERTIFICATION I, Clinton Tracy, Secretary of Hutchinson Utilities. Commission, Hutchinson, Minnesota, State of Minnesota, hereby certify that the foregoing is a true copy of. a motion from the minutes of the May 1, 1978 Regular Meeting of the Hutchinson Utilities Commission, held at the office of said Utility at 225 Michigan Street, Hutchinson, Minnesota, on May 1, 1978, at two o'clock P.M. In Witness Whereof, I have hereunto set my hand and caused the -seal of the said Utility to be affixed hereto, this 2nd day of May, 1978. � r Linton Tracy, Secretar CITY OF HUTCHINSON Safety Committee Minutes FOR YOUR INF0RMATIOI Committee met on Friday April 21, 1978 at 1:30 P.M. at City Hall Members present were George Field, Safety Coordinator, Gary Plotz, George Field, Jim Brodd, Clyde Drahos, Hazel Sitz, Cal Rice, Earl Alsleben Janell Swanson. Meeting was called to order by George Field. 1. All departments were asked to bring their suggestion boxes. No key was available to open the boxes. 2. The State Safety Program presentation of March 13, 1978 was discussed All felt it was a valuable presentation. One item of follow up brought to attention by the state inspectors was to check the pay - loader , grader d chipper for sound levels. 3. Accident reports were reviewed by all present. The accident rate for this year is already 80% over last year's rate and this will directly affect our insurance premium rate in the coming years. Hazel suggested a letter from the Safety committee informing the workers of this and requesting care. (See Attached accident report for Jan. 1, 1978- March 31, 1978.) 4. A First Aid Program for City employees was discussed. George Field suggested the 9 Hour Multi -Media program which meets the minimum requirement for a certified First Aid Program. It was suggested that the 9 Hour course be offered on 1 or 2 rainy days on an on call basis. Training people in First Aid for the Civic Arena was a concern, but nothing was settled due to the part time and mostly CETA people on duty there. Also discussed was offering a CPR class for city employees and their spouses. No date was set but the First Aid Class was decided to be First priority. First Aid Kits owned by the city have been found to be short of supplies and in need of more new kits. 5. Discussion of the safety manual revealed that not everyone has a copy and that more need to be made. Hazel took the responsibility of making more available. The penalties for violation of the safety code were reviewed. They are: 1) verbal reprimend 2) written reprimend 3) Time off for failure to comply 4) Dismissal from position. The most common items of failure to comply with the code were hard hats, safety glasses or goggles and safety vests. It was suggested that George Field issue a statement requiring complete compliance with all safety manual requirements including a signed statement to be kept on file from each employee. After this is done, enforcement will be up to the immediate supervisor on the job. Posters were suggested for work areas to keep people conscious of safety. The meeting was adjorned at 2:45 P.M. ti G Ann Mears �" ��� o Research Assistant '' "'$ 885 Prentice N AGO Granite Falls, ION. 56241 April 28, 1978 �'0z608tL�'��Gi P Gary D. Plotz Administrative Assistant/Clerk 37 Washington Avenue West Hutchinson, MN. 55350 Dear Mr. Plotz: A month or so ago, I recieved a schedule of i electrical rates charged in your city and various other cities in southwestern Minn- esota. The enclosed chart shows the results of a study done, based on this information. We felt this might be of interest to you. Thank you again for your cooperation. Sincerely, p Ann Mears Research Assistant FOR YOUR INFORMATION (!� N rl -F� •r -I r�I 4.3 U 0) N 4-4 4-) 4- ( S W Q B S h0 ri P U PQ rl N ia0 U �' 0) •r-4 H t) W �y PQ •rl t1\ P .N h0 U C• 0) •rl W PC) rl N f -i 4-3 to U rl 0 •ri W ri 3 PQ 8 ..H c- •rl P P -P bo 41 bo U 0 U 0 0) •rt 0) •,q r -I r-1 0 W W ri X. r.4 (\I P h0 U C 0) •rl r-1 U] W it)H iU O U F4 0) z -P a-) 9 •rl 3 4 to R4 (L) Z r-) Q O X.,, tz, 3 v 0) B •r1 r-1 O H W is R4 Ar O 04 t ] W v;3 i -i 0) .� 4-3 O Olivia 12/1/75 $ 3.00 $ 7.75 $ 12. $ 16.31 $ 20.44 $ 27. $34.44 NSP USBR NSP ---- Sauk Centre 12/31/75 1.00 6.77 11.27 15.77 20.27 29.27 38.27 NSP USBR NSP ---- Alexandria 1/1/77 3.00 8.15 13.90 19.20 24.20 31.70 39.20 OTP USBR MBMPA ---- Madison 1/15/78 1.22 8.03 13.28 18.53 23.78 32.28 40.78, MVREC USBR MBMPA ---- wood Falls 8/20/76 2.00 10.40 17.50 22.50 27.50 34.50 41.50 NSP USBR NSP SMMPA Marshall 3/1/78 ---- 8.63 15.50 20.50 25.50 35.50 45.50 NSP USBR Self- ---- & HPUA Hutchinson 6/1/76 1.50 10.24 16.07 21.37 26.67 37.27 47.87 UPA Self UPA ---- Ortonville 3/1/78 2.00 9.20 16.08 22.96 29.84 42.60 54.70 OTP USBR MBMPA ---- Benson 6/1/77 2.00 11.25 18.00 24.75 31.50 45.00 58.50 OTP USBR MBMPA ---- Willmar 1/1/77 2.50 11.00 18.50 26.00 33.50 46.00 58.50 UPA USBR UPA UI�DIPA New Ulm 7/31/75 2.00 10.86 18,36 25.56 31.56 43.56 55.56 NSP Self NSP SMMPA Sleepy Eye 3/1/77 3.00 11.75 21.00 28.25 35.00 48.50 62.00 NSP USBR I'SP SFIMPA ris 11/1/77 3.00* 16.10 27.10 35.63 42.51 56.26 70.01 OTP OTP ---- ---- Appleton 11/1/77 3.75* 16.85 27.85 36.38 43.26 57.01 70.76 OTP OTP ---- ---- Granite Falls 11/1/76 5.00 12.13 21.51 30.89 40.27 56.52 72.77 IISP NSP ---- ---- Cities (Oct- 2.50* 12.25 22.00 31.75 41.50 53.00 64.50 Served May) Directly (June- 2.50* 13.25 24.00 34.75 45.50 67.00 88.50 Through Sept) NSP * Minimum Charge with no KWH included NSP - Northern States Power Co. MBMPA - Missouri Basin Municipal Power Agency UPA - United Power Cooperative UMMPA - United Minn. Municipal Power Agency USBR - United States Bureau of Reclamation OTP - Otter Tail Power Co. SPCA - Southern Minn. Municipal Power Agency MVREC - Minn. Valley Rural Electric Co. FOR YOUR INFORMATION �wrSelf 1) MINUTES OF CROW RIVER REGIONAL LIBRARY BOARD April 10, 1978 FOR YOUR INFORMATION The Crow River Regional Library Board met at the Dassel Village Hall on Monday, April 10, 1978. Present: Mrs. Bea Thompson, Litchfield Rev. Duane Grage, Litchfield Miss Aleda Swanson, Dassel Mrs. Joan Reckdahl, Grove City Mrs. Karen Osterberg, Watkins Mr. Leif Fostervold, Spicer Mr. Orlynn Mankell, New London Mrs. Alyce Gandrud, Sunburg Mr. Wayne Hebrink, Renville Mr. LeRoy Sanders, Willmar Mrs. Jeanette Buchanan, Willmar Mr. Howard Christiansen, Hutchinson Mrs. Maria Nathe, Winsted Mrs. Rosella Lipke, Stewart Mrs. Kathy McGraw, Hutchinson Mrs. Kathy Matson, Asst. Dir., CRRL Absent: Mr. Ralph Bergstrom, Hutchinson* Mr. Howard Hoese, Glencoe* Mrs. Marcia Kleberg, Willmar* Mr. Burton Sundberg, Director* *Excused absences Representing: Litchfield of Litchfield " Meeker County " Meeker County " Meeker County " Kandiyohi County " Kandiyohi County " Kandiyohi County " Kandiyohi County " Willmar " Willmar " McLeod County " McLeod County " McLeod County " Hutchinson Representing: Hutchinson " Glencoe Willmar Prior to the meeting, Rosella Lipke was introduced as the new CRRL board member. The meeting was called to order by the vice-president, Aleda Swanson. With no additions or corrections to the minutes, they stood approved as mailed. Mr. Sanders moved, second by Mr. Fostervold, that the treasurer's reports for February and March be approved. Carried. The director's report was presented. The branch in Brownton has now opened .and the circulation statistics, etc., are very favorable. The bookmobile is adding a new nursing home stop in Litchfield to its schedule. A staff meeting on publicity and public relations will be held May 4. During National Library Week (April 3-8), film programs were held in many of the libraries. A used book sale in Willmar netted about $165.00. A new librarian, Adrian Day, has been appointed for the Raymond Branch. A filmstrip exchange between churches is being prepared. HQ will prepare the master list of all the filmstrips owned by the churches participating in the program. The bills were presented for payment. Check #72, for Social Security, had no designee. Mr. Christiansen moved, Mr. Sanders seconded, that authorization be given to Mr. Sundberg to fill in the proper designee on this check. Carried. Mr. Fostervold moved, second by Mrs. Gandrud, that the bills be paid. Carried. Committee Reports: a. Mrs. Thompson stated that Litchfield is now progressing on the new library building. b. Mrs. Matson stated that the city of New London has an opportunity to purchase the old fish hatchery building and there is a possibility of moving the branch library there. c. SMAHC grant -- Mrs. Matson reported on the current status of the "America, This Is Your Life!" programs. d. A retirement party for Mr. Lund, Mrs. Hochsprung, Mrs. Bock, and Mr. Sneer will be held prior to the May 8 board meeting. This will begin at 6:00 p.m. at the Fireside Inn in Willmar. e. Renville County update: Several articles have been in the newspaper regarding the possibility of Renville County becoming a part of the CRRL system. The library board in Bird Island has asked CRRL and OPLIC representatives to come to their City Council. meeting to discuss this. If they are going to join, it must be decided by June 30 in order to begin service to them January 1, 1979. A fact sheet is attached. f. Trustee of the Year award nomination blanks were distributed to anyone interested in this. Communications: a. The Public Library Newsletter was passed around. Unfinished Business: a. A letter has been received from Bill Asp of OPLIC on the effects of the new library funding bill. b. Fire extinguisher survey -- several libraries have reported back. Mr. Christiansen moved, second by Mr. Fostervold, that contact be made with city councils of towns where the libraries do not have extinguishers and have them purchase one for the library. Carried. c. Governor's Pre -White House Conference -- This will be held in September. Several people have received letters asking them to apply to attend. New Business: a. 16mm film projector purchase for Glencoe -- Only one bid had been received on this. We will be receiving another bid from the business that supplies most of our projectors. Action will be postponed until the next meeting. b. Auditor's Report -- Rev. Grage moved, second by Mr. Sanders, that we accept the Auditor's Report of December 31, 1977. Carried. This report is attached. c. Application for an LSCA Title I Grant -- The letter of intent to apply has to be at OPLIC by May 1. On July 1, the completed grant application has to be submitted. Attached is the sheet describing the special services to our Spanish-speaking popu•- lation which we would like to apply for under this grant. Mrs. Reckdahl moved, second by Mr. Sanders, that authorization be given to the staff to submit the application. No dollar amount is stated as yet. Carried. d. The Finance Committee will meet at 7 p.m. on April 24 in the Willmar Library to discuss the 1979 budget. Respectfully submitted, Jeanette Buchanan Secretary w April 1978 Balance ;OW RIVER REGIONAL LIBR2RY TREASURERIS REPORT LeRoy Sanders, Treasurer _ BUDGET MONTH' YZAR TO DATE: 21.38 1.32 Receipts: State/Fed Aid(revised 1/31) Kandi;,ohi County Meeker County McLeod County Willmar Litchfield Hutchinson Glencoe Petty Cash Gifts Other From 1977 Budget, From Reserve TOTAL RECEIPTS plus BALANCE 100,000.00 51,331.18 35,563.92 38,991.02 41,9g8.� 21,797.26 31,142.19 14,262.97 12,000.00 -0- 3,000.00 3509036.80 28,548.7o 9,653.50 $388,289.00 FUM Atn D .PART► -ENT L 1 BRARY PERSnNAL SERVICES SALARIES --- PERFORMING ARTS HOSPITAL MED. INSURANCE PERA 6 SOCIAL SECURITY --- - TOTAL MATERIALS BOOKS: ADULT -- -----_ - BOOKS: CHILDRENS PERIODICALS PAMPHLETS --- -- -- AUDIO VISUAL - PAINTINGS BINDING - - MICROPORIMS TOTAL MAINTENANCE --- - CUSTODIAL SUPPLIES 6 SERV. TELEPHONE TELETYPE - -- -- BOOKMOBILD OPERATION(INCL.INS.) TOTAL OTHER --- - SUPPLIES PROMOTION 6 PROGRAMS POSTAGE - -- MILEAGE 6 MEETINGS MEMBERSHIPS INSURANCE - - --- - EQUIPMENT RENTAL AUDITING SERVICES BOOKKEEPING SERVICES -- ----- MISC. RESERVE TOTAL CAPITAL OUTLAY -- -- - - - EQU I•PMENT BOOKMOBILE AMORTIZATION FUND BRANCH LIB. AMORTIZATION FUND ---- - TOTAL ITAL L 1131 ARY avestments redeened 2vestments purchased 7.ding cash balance 12,832.80 10,500.00 5,449.32 7,785.55 3,565.74 1,663.61 3,494.29 455,291-31 " $ 45,312.69 t APPROPRIATIONS MTD WENDITURcS 23,000.00 25,665.60 11,854.64 21,000.00 10,898.64 15,571.10 7,131.49 6,366.38 7,541.38 129,029.23 $1299030.55 !/ YTD kXPtNDITURcS % SPENT UNiXPcHDr.D BAL 217,259.00 18,415.gq 76,4 23.90 3�.2% 140,835.10 ---- 31500.00 _ .- - 400.00 1,04P.31 3C.0% - 2,431.49 _- 8,700.00 1,149.12 4,276.35 49.2% 4,423.65 18,000.00 1,794.50 7,2:0.81 40.2% 10,759.19 ---247,4x9.00 -----.21,779.61- ------88,9?9.57 _-.__36.0--._-158,469.43 54,000.00 4,599.29 17,444.29 32.3% 36,517.71 -----18,00C.00 _____- _- 726,82- - __- ____ 3,40.61 19.1% __ _14,556.39 4,800.00 1,090.59 2,231.19 46.9% 2,548.81 500.00 210.09 262.84 52.6% 237.16 -- 6,000.00 --• -- '0.00 2,846.95 47.4% 3,153.03 400.00 '0.00 '0.00 '0.0% 400.00 800.00 0.00 450.17 96.3% 349.83 - ---. 300.00 _ 0.00 '0.00 '0.0% 300.00 84,800.00 6,625.79 26,699.05 31.3% 58,100.95 --- --- - 880.00 - _ _-- -- 89.97 - _ 362.22 41.20. 517.78 2,200.00 225.75 739.18 33.66 1,460.82 1,600.00 148.85 517.45 32.2% 1,085.75 7,000.00 639.8+, 2,215.56 ' 00.2% 4,184.44 11,68C.00 1,104.41 4,432.41 37.9% 7,247.39 -- 8,500.00 ---- 686.42 3,706.61 43.6% -- 4,793.39 - 900.00 361.39 566.03 62.9% 333.97 2,730.00 272.67 1,196.34 43.3% 1,553.66 4,00C.00 286.60 1,266.35 31.7% 2,733.61 400.00 '0.00 162.00 00.5% 238.00 3,600.00 '0.00 3,933.86 IG9.6% 333.F6F - - - 5,500.00 --- 491.12 3,422.43 62.2% 2,077.57 600.00 '0.00 0.00 '0.0% 600.00 1,500.00 125.00 500.00 33.3% 1,000.Go - 500.00- ---- ------'C.00 - .--- - a.00 'C.G% - ---- - 500.:4 28,250.00 2,223.20 14,773.62 52.3% 13,476.38 - -- 9,400.00 -- - --- 663.53--- - - 4,857.83 - -- 51.7% - - 4,542.17 - - 6.000.00 '0.00 0.00 '0.0% 6,000.00 700.00 0.00 0.00 0.(A 700.00 --160100.00 ------ 663.53-- 4,837.83 30.2% 11,242.17 -•-- 388,289.00 32,397.54 $ 259913.00 39:459.23 (631.08) 139,732.48 ,36.0% 243,536.52 1vir;gs Pass Book $49,117.76 as of April 30, 1978 $123,363.00 113*272«15 (631.03)