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cp06-13-1978 cHUTCHINSON CITY CALENDAR WEEK OF June 11 TO June 17 9 1978 WEDNESDAY FLAG DAY 7:00 A.M. - Civic Arena Boa at Civic Arena Noon - Park & Recreation Boar at North Jaycee Park 7:30 P.M. - Adjourned Regular Meeting of City Council at City Hall SUNDAY THURSDAY :00 A.M. - City Council Meets with Street & Park Employees at City Hall Noon - Transportation Board at City Hall (Lunch provided) 'Noon - Nursing Home Board at Burns Manor MONDAY FRIDAY - Bid Opening for Hospital Heat Recovery System at City Hall TUESDAY Noon - Downtown Development Committee at City Hall (Lunch provided) 2:00 P.M. - Utilities Commis- sion Meeting 7:30 P.M. - City Council Meeting at City Hall SATURDAY L AGENDA REGULAR MEETING- HUTCHINSON CITY COUNCIL TUESDAY, JUNE 13, 1978 A. Call meeting to order - 7:30 P.M. ,/2. Invocation - Reverend Richard Coston J3. Consideration of Minutes of Regular Meeting dated May 23, 1978 and Special Meeting dated June 5, 1978 Action - Motion to approve - Motion to approve as amended 4. Public Hearing - 8:00 P.M. VI(a) Sewer and Water Service for Waller's Sub -division (Waller Drive) Action - Motion to reject - Motion to waive reading and adopt Resolutions 5. Communications, Requests and Petitions v1(a) Consideration of Request by Bethlehem United Methodist Church for Two Park- ing Spaces for Handicapped Action - Motion to reject - Motion to waive first reading of ordinance and set second reading for June 27, 1978 ✓(b) Consideration of Request to Use Library Square for Flag Day Ceremony on June 14, 1978 Action - Motion to reject - Motion to approve request v c) Consideration of Request for Reduced Trash and Refuse Rate by Elsie Orr Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances ,/(a) Ordinance No. 10/78 - Ordinance Amending Section 715:40 of 1974 Ordinance Code of City of Hutchinson, Entitled "Time Limit, Parking Zones" By Adding Subd. 9 Thereto, Relative to "Parking, Local Regulations" Action - Motion to reject - Motion to waive second reading and adopt 7. Reports of Officers, Boards and Commissions J(a) Building Official's Monthly Report - May 1978 Action - Order by Mayor received for filing Council Agenda June 13, 1978 8. Unfinished Business ,/(a) Consideration of Bid Recommendations by City Engineer (DEFERRED MAY 9 & 23, 1978) A. Stoney Point Addition V2. Aerial Bucket for Park Department Action - Motion to reject - Motion to approve recommendations and enter into contract r/(b) Consideration of Contributing Monies to Help Fund Criminal Investigation Unit (DEFERRED MAY 23, 1978) Action - Motion to reject - Motion to approve contribution tic) Consideration of Bid Recommendations by City Engineer (DEFERRED JUNE 5, 1978) ✓I.. Maintenance of South Park Water Tower V2. Truck Mounted Vacuum Street and Catch Basin Cleaner V3. Truck Mounted High Pressure Sewer Cleaner Action - Motion to reject - Motion to approve recommendations and enter into contract 9. New Business 4a) Presentation by Communications Systems, Inc. re. Existing Service Area and Plans for Further Implementation of System Action - v1(b) Consideration of Establishing a Uniform Penalty Rate for Water/Sewer/Refuse Bills Action - Motion to reject - Motion to approve penalty charge J(c) Consideration of Transfer of Funds for School Road Bridge Action - Motion to reject - Motion to approve transfer V/(d) Consideration of Application for "On -Sale" Non -Intoxicating Malt Liquor License for Little Crow Archery Club on July 8 & 9, 1978 Action - Motion to reject - Motion to approve and issue license A(e) Consideration of Hiring Patrolman for Hutchinson Police Force Action - Motion to reject - Motion to approve employment -2- Council Agenda June 13, 1978 ,/(f) Consideration of Discussion on Holiday Inn Locating in Hutchinson Action - v(g) Consideration of Application for Gambling Device and Raffle License by Elks Lodge Action - Motion to reject - Motion to approve and issue license ✓(h) Consideration of Application for Bingo License by Elks Lodge Action - Motion to reject - Motion to approve and issue license 10. Miscellaneous ✓(a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations and Contract Payments Aa) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment -3- J AGENDA ADDITION ADJOURNED REGULAR MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, JUNE 14, 1978 A. Consideration of Minutes of Regular Meeting dated June 13, 1978 Action - Motion to approve - Motion to approve as amended 6. Resolutions and Ordinances ,/(b) Resolution No. 6140 - Commending Hutchinson Community Hospital Auxiliary Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions ✓(b) Minutes of Downtown Development Committee dated June 13, 1978 Action - Order by Mayor received for filing 8. Unfinished Business V(d) Discussion on Status of Travel Host Request for Industrial Revenue Bond Action - V(e) Consideration of Property Acquisition for High Rise Site Action - Motion to reject - Motion to accept request for condemnation proceedings and authorize City Attorney to commence condemnation procedures 9. New Business t�(i) Consideration of Hiring Summer Recreation Personnel Action - Motion to reject - Motion to approve employment ✓(j) Consideration of Replacement of Two Summer Employees for Public Works Action - Motion to reject - Motion to approve replacement ,/(k) Consideration of Recommendations from Downtown Development Committee Action - Motion to reject - Motion to approve recommendations and waive reading and adopt Resolutions No. 6141 and 6142 ✓(1) Consideration of Approval of Appointment of CETA Employee Action - Motion to reject - Motion to approve appointment MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 23, 1978 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M., with the following Council members present: Aldermen Westlund, B. Peterson, and Gruenhagen, in addition to Mayor Black. Absent: None. Also present were: Administrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. J 2. INVOCATION The invocation was given by the Reverend Howard Jones. 3. MINUTES The minutes of the Regular Meeting dated May 9, 1978 were approved as amended upon motion by Alderman Westlund, seconded by Alderman B. Peterson, and unanimously car- ried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PE'MTIONS APPOINTMENT OF ALDERMAN Mayor Black made reference to the resignation of Alderman Kay Peterson, effective May 22, 1978, which left a vacancy on the City Council. Following the acceptance of her resignation and adoption of Resolution No. 6127 (see 9-0 declaring the of- fice of Alderman vacant, Mayor Black asked for nominations for this office. It was moved by Alderman Westlund to -nominate Daniel Huntwork to the position of Alderman and seconded by Alderman Gruenhagen. There being no other nominations, the motion unanimously carried. City Attorney Schantsen declared the Oath of Office to Daniel Huntwork, and he was duly sworn in as Alderman for the Hutchinson City Council. Alderman Huntwork then joined the other Aldermen at the Council table. (a) CONSIDERATION OF REQUEST FOR FINLEY MIR TO ATTEND WASTEWATER OPERATORS MEETING ON MAY 31, 1978 After discussion, it was moved by Alderman Westlund to approve the request of Finely Mix to attend the Wastewater Operators Meeting on May 31, 1978. Seconded by Alderman Gruenhagen, the motion unanimously carried. 36 Council Minutes May 23, 1978 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6089 - SPECIFICATIONS AND DIRECTIONS FOR NUMBERING BUILDING ADDRESS (DEFERRED MAY 9, 1978) Administrative Assistant Plotz reported that a survey had been taken of other communities regarding numbering building addresses. Bloomington had a general resolution on this matter, which the committee decided to incorporate into the City's resolution. After discussion, it was moved by Alderman Westlund to waive reading and adopt Resolution No. 6089 entitled Specifications and Directions for Numbering Build- ing Address. Seconded by Alderman Gruenhagen, the motion unanimously carried. (b) RESOLUTION NO. 6129 - COMMENDING JAY ALRICK After discussion, it was moved by Alderman B. Peterson, seconded by Alderman Huntwork, to waive reading and adopt Resolution No. 6129 entitled Commending Jay Alrick. Motion unanimously carried. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - APRIL 1978 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF HUTCHINSON CIVIC ARENA BOARD DATED APRIL 28, 1978 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (c) MINUTES OF BURNS MANOR NURSING HOME BOARD DATED APRIL 19, 1978 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (d) MINUTES OF AIRPORT COMMISSION DATED APRIL 13, 1978 AND MAY 17, 1978 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (e) MINUTES OF PLANNING COMMISSION DATED APRIL 18, 1978 There being no discussion, the minutes were ordered by the Mayor to be received for filing. -2- Council Minutes May 23, 1978 (f) MINUTES OF COMMUNITY DEVELOPMENT ADVISORY BOARD DATED MAY 51 1978 There being no discussion, the minutes were ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) CONSI.ERATION OF REQUEST TO REVISE ORDINANCE N0. 557 BY HUTCHINSON SAFETY COUNCIL (DEFERRED MAY 9, 1978) After reviewing the situation, it was the recommendation of the Chief of Police to move the "no parking" sign to the east approximately 20 feet to allow for a clearer view of the crosswalk on Roberts Road. It was his opinion that the present ordinance covers the problem. Following considerable discussion, it was the motion of Alderman B. Peterson to reject the recommendation of the Hutchinson Safety Council. Seconded by Alderman Westlund, the motion unanimously carried. (b) CONSIDERATION OF RECOMMENDATION OF HOSPITAL BOARD TO ACCEPT BID FOR MONITORING EQUIPMENT FROM ABBOTT LABORATORIES FOR $29,713 (DEFERRED APRIL 27, 1978) Mayor Black inquired if the bid bond had been received inasmuch as it had in- advertently been omitted from the bid received on April 27, 1978. He received an affirmative reply. After discussion, Alderman Gruenhagen made the motion to approve the recommen- dation of the Hospital Board and to award a contract to Abbott Laboratories in the amount of $29,713.00 for monitoring equipment for the hospital. Seconded by Alderman Westlund, the motion unanimously carried. (c) CONSIDERATION OF BID RECOMMENDATION BY CITY ENGINEER FOR STONEY POINT ADDITION (DEFERRED MAY 9, 1978) City Engineer/Public Works Director Priebe reported the developer of Stoney Point Addition has asked to have the awarding of a contract for work in this area be deferred until June 13, 1978. it was moved by Alderman Westlund, seconded by Alderman B. Peterson, to defer action on awarding contract for Stoney Point Addition until June 13, 1978. Motion unanimously carried. 9. NEW BUSINESS (a) PRESENTATION BY MICHAEL MC CUE REGARDING LIQUOR STORE FREIGHT -3- Council Minutes May 23, 1978 Mr. Michael McCue, Manager of the Minnesota -Wisconsin Truck Lines, appeared before the Council and objected to a recent change in freight carrier for the Municipal Liquor Store. His company has hauled freight for the past three years, and he felt that the difference in the rates between Minnesota -Wiscon- sin and Sprengeler was more than offset by the revenue and taxes paid to the City by his company and local employees. Alderman Westlund pointed out that the difference in rates of $1.30 compared to $1.76 per 100 pounds amounts to approximately a $1,200 savings for the City. Also, Sprengeler makes one delivery a week which simplifies checking and pric- ing merchandise. It was the consensus of the Council to support the decision of Ralph Neumann, Store Manager, to change freight carriers in view of the savings realized. (b) PRESENTATION BY COMMUNICATIONS SYSTEMS, INC. REGARDING EXISTING SERVICE AREA AND PIANS FOR FURTHER IMPLEMENTATION OF SYSTEM Agenda item cancelled until next Council meeting. (c) CONSIDERATION OF RESIGNATION OF ALDERMAN KAY PETERSON Mayor Black referred to the letter of resignation presented by Alderman Ray Peterson at the May 9, 1978 Council meeting, to be effective May 22, 1978. It was moved by Alderman Westlund to accept with regrets the resignation of Kay Peterson, effective May 22, 1978. Seconded by Alderman Gruenhagen, the motion unanimously carried. It was moved by Alderman Gruenhagen, seconded by Alderman Westlund, to prepare a Certificate of Service for presentation to Kay Peterson. Motion unanimously carried. It was moved by Alderman Westlund to waive reading and adopt Resolution No. 6127 entitled Declaring Office of Alderman Vacant. Seconded by Alderman Gruen- hagen, the motion unanimously carried. (d) ITEM WITHDRAWN FROM AGENDA (e) CONSIDERATION OF ADDITIONAL POLICE RESERVE OFFICERS Chief of Police O'Borsky has requested the addition of two part-time reserve officers for the Police Department, namely Charles Brill and Roger Bakken. After discussion, it was moved by Alderman Gruenhagen to approve the appoint- ments of Charles Brill and Roger Bakken as part-time reserve officers upon recommendation of Chief of Police O'Borsky. Seconded by Alderman Westlund, the motion unanimously carried. -4- Council Minutes May 23, 1978 (f) CONSIDERATION OF REQUEST FOR EXTENSION OF VARIANCE FOR HUTCHINSON CHAMBER OF COMMERCE WITH FAVORABLE APPROVAL OF PLANNING COMMISSION The Planning Commission recommended approval of another six month extension for the variance submitted by the Hutchinson Chamber of Commerce to install -a new canopy on the front of the building at 218 North Main Street. It was further recommended that no other extensions be granted regarding this var- iance•and application for a building permit should be issued with construc- tion to be completed within the six month extension from July 26, 1978 to January 26, 1979. After discussion, it was moved by Alderman Westlund to grant the request of an extension of a variance for the Hutchinson Chamber of Commerce, with recom- mendation of Planning Commission. Seconded by Alderman B. Peterson, the mo- tion unanimously carried. (g) CONSIDERATION OF REQUEST FOR PRELIMINARY AND FINAL PLAT FOR CLARK'S SECOND ADDITION SUBMITTED BY JOHN E. MILLER WITH FAVORABLE APPROVAL OF PLANNING COMMISSION City Engineer/Public Works Director Priebe reported that Mr. John Miller has designated an area to be dedicated for park land, which meets the requirements for parks and playground contribution. After discussion, it was moved by Alderman Westlund to accept the recomoven- dation of the Planning Commission and waive reading and adopt Resolution No. 6128 entitled Resolution Giving Approval of Preliminary and Final Plat for Clark's Second Addition. Seconded by Alderman B. Peterson, the motion unani- mously carried. (h) CONSIDERATION OF REQUEST BY NUTRITION FOR THE ELDERLY FOR ADDITIONAL HANDICAPPED PARKING SPACES A request was received from the.Nutrition for the Elderly Program for two ad- ditional parking meters for use by the handicapped on the south side of First Avenue N.E. at Main Street, between 11:00 A.M. and 1:00 P.M., Monday through Friday. After discussion, it was moved by Alderman Westlund to approve the request and waive first reading of Ordinance No. 10/78 entitled Ordinance Amending Section 715:40 of the 1974 Ordinance Code of the City of Hutchinson, Entitled "Time Limit, Parking Zones" by Adding Subdivision No. 9 Thereto, Relative to "Park- ing, Local Regulations" and set second reading for June 13, 1978. Seconded by Alderman B. Peterson, the motion unanimously carried. (i) CONSIDERATION OF RECOMMENDATION BY AIRPORT COMMISSION TO ESTABLISH A JOINT AIRPORT ZONING BOARD -5- Council Minutes May 23, 1978 City Attorney Schantzen reported that it is the recommendation of the State Aeronautical Board to adopt a resolution appointing two members to the Air- port Zoning Board by the City and two members appointed by the county. These four members would select a fifth member, who would become Chairman of the Board. Until such Airport Zoning Board has been established, no funding will be issued to a city -owned airport with airport property outside the city limits. After,discussion, it was moved by Alderman Westlund to waive reading and adopt Resolution No. 6130 entitled Resolution to Establish An Airport Zoning Board. Seconded by Alderman Gruenhagen, the mot16n'unanimously carried. (j) CONSIDERATION OF OPEN HANGAR IMPROVEMENTS AT AIRPORT Administrative Assistant Plotz commented that there are 10 spaces in the open hangar at the airport, but there are no electric lights or outlets. The Air- port Commission recommends improvements to the open hangar as estimated by Popp Electrical, Inc. in the amount of $678.95. After discussion, it was moved by Alderman Westlund to approve the open hangar improvements at the airport as recommended by the Airport Commission in the amount of $678.95 by Popp Electrical, Inc. Seconded by Alderman Gruenhagen, the motion unanimously carried. (k) CONSIDERATION OF INSTALLING WIND DIRECTION AND VELOCITY INSTRUMENTS AT AIRPORT Administrative Assistant Plotz reported it is the recommendation of the Air- port Commission to install wind direction and velocity instruments at the air- port. Mr. Doug Hedin has volunteered to assemble and install a Heath Kit, which would be the least expensive method of obtaining these instruments. The approx- imate cost would be $100. After discussion, it was moved by Alderman Westlund to approve the installation of wind direction and velocity instruments at the airport upon recommendation of Airport Commission. Seconded by Alderman Gruenhagen, the motion unanimously carried. (1) CONSIDERATION OF CONTRIBUTING MONIES TO HELP FUND CRIMINAL INVESTIGATION UNIT Mr. Pete Kasal, Assistant County Attorney, appeared before the Council and gave a presentation on the Criminal Investigation Unit. This program has been on- going for approximately three years with partial support from a federal grant which is scheduled to end on July 1, 1978. It is necessary, therefore, to seek additional funds for the remaining six months of 1978. The McLeod County Board has budgeted $10,000 to fund the CIU, and the following cities are being asked to contribute specified funds for the remainder of 1978: -6- Council Minutes May 23, 1978 $3,000 - Hutchinson 2,000 - Glencoe 1,000 - Winsted 500 - Lester Prairie 250 - Other Municipalities in County It is anticipated that at the end of 1978 the investigation unit would be absorbed into the McLeod County Sheriff's Office and completely funded by McLeod County. Following a lengthy discussion, it was moved by Alderman B. Peterson to defer action until the next Council meeting -and request a recommendation from Chief of Police O'Borsky. Seconded by Alderman Gruenhagen, the motion unanimously carried. (m) PRESENTATION BY JERRY HERTEL OF JURAN & MOODY REGARDING INDUSTRIAL REVENUE FINANCING Mr. Jerry Hertel of Juran & Moody, Inc. introduced Mr. Frank Fay, who has been working with Travel Host Motor Inn, Inc. on a proposed 60 -unit motel complex to be located along Highways 7 and 22 West, east of the Chalet Supper Club. Following brief comments, Mr. Fay presented Mr. John Klinkhammer of Travel Host. A drawing of the proposed motel was presented to the Council, which showed an enclosed swimming pool, dining area to seat 275 persons, and a lounge to accommodate 150 persons. The room rates would be in the range of $18.90 for a single room with one bed and $21.90 for two people with one bed. Approximately 50-65 full- and part-time employees would be hired by the motel. The construction work would be done by Fab Con of Savage. A representative from this firm gave a slide presentation of the building designs used, which are pre -fab concrete slab. Mr. Hertel informed the Council that the motel unit would be financed through industrial revenue bonds. This type of financing makes the project more fea- sible and can be built in a smaller community. He explained the procedure and pointed out the City would be under no obligation for financing the project. The City would sponsor the organization in obtaining the bonding, but if the recipient defaulted, the property would go to the lending institution. A resolution was read, but the Council was not asked to act on it at this time. In closing the presentation, Mayor Black commented that another group is also considering Hutchinson as the location of a Holiday Inn. They will be making a decision in a couple of weeks. It was moved by Alderman Westlund to defer action at this time. Seconded by Alderman B. Peterson, the motion unanimously carried. -7- Council Minutes May 23, 1978 (n) CONSIDERATION TO APPROVE SPECIFICATIONS FOR HEAT RECOVERY SYSTEM AT HOSPITAL AND ADVERTISE FOR BIDS Administrator Philip Graves reported the hospital has had a problem with ex- cessive heat in the boiler room. The architectural firm of Horty, Elving & Associates was hired to determine a mechanical modification of cooling. They have presented a new technique of heat recovery, and it will cost approxi- mately $25,000 for the project. The specifications for the heat recovery system have been drawn up, and the Hospital Board would like permission to advertise for bids. After discussion, it was moved by Alderman Westlund to approve the specifi- cations and set the letting date as specified by the Hospital Board. Seconded by Alderman Gruenhagen, the motion unanimously carried. (o) CONSIDERATION OF EXPANSION OF TWO PARKING LOTS AT THE COMMUNITY HOSPITAL AT ESTIMATED COST OF $15,000 There is a need to expand the two employee parking lots at the Hospital. It is the request of the Hospital Board for the City Council to include this expansion work in the 1978 improvement -plan design. City Engineer/Public Works Director Priebe commented that the parking lot ex- pansion could possibly be funded through this bonding program, but due to in- flation it appears the margin allowed for this project had been absorbed. Since the bonding amount has not been set for the 1978 projects, it might be possible to add the cost of the two parking lots onto this figure. Mayor Black instructed City Engineer/Public Works Director Priebe to try to work the parking lot expansion costs into the 1978 construction projects pre- viously approved. If this is not possible, to fit it into another program. In the event no solution is found by July 1, the matter will be reconsidered. It was moved by Alderman Gruenhagen, seconded by Alderman B. Peterson, to have the City Engineer determine by July 1, 1978, if the costs of expansion of the two employee parking lots at the hospital in the 1978 improvement projects is feasible. Motion unanimously carried. (p) CONSIDERATION OF APPLICATION FOR "ON -SALE" NON -INTOXICATING MALT LIQUOR LICENSE FOR ELKS LODGE SOFTBALL TOURNAMENTS ON JUNE 17 & 18, 1978 After discussion, it was moved by Alderman B. Peterson to approve the appli- cation of Elks Lodge and issue appropriate license. Seconded by Alderman Gruenhagen, the motion unanimously carried. (q) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Mayor Black read a copy of the letter mailed to all delinquent account holders. He then inquired if there was anyone present who wished to be heard regarding his/her account. IRM Council Agenda May 23, 1978 Mr. & Mrs..Francis Bartz of 520 Larson Street (account No. 24-0060-0-00) ap- peared before the Council. They explained that due to illnesses in the family, there has been no income since February. A workman's compensation payment is forthcoming, and Mr. Bartz hopes to return to work in June. They are, there- fore, asking for an extension of time on payment of their delinquent water bill. It was moved by Alderman Westlund to grant an extension of time until July 1 for paying delinquent water bill. Seconded by Alderman B. Peterson, the no- tion unanimously carried. 11 It was further moved by Alderman Westlund to discontinue service on accounts No. 9-1025-2-00, 10-0265-0-00, and 38-0020-0-00 if not paid by June 1, 1978; and to discontinue service on accounts No. 9-0535-0-00, 9-0765-0-00, 10-0569- 1-00, 20-0065-0-00, 24-0060-0-00, and 36-0001-0-00 if payment is not received as previously arranged.. Seconded by Alderman Gruenhagen, the motion unani- mously carried. (r) CONSIDERATION OF REPAIR OF OLD ARMORY CHIMNEY City Engineer/Public Works Director Priebe reported that since the Old Armory chimney has been in need of repair for some time, two bids were secured for cost of repair. It is his recommendation to approve the bid of D. Peterson in the amount of $1,093.00. Following discussion, it was moved by Alderman Gruenhagen to authorize repair of the Old Armory chimney by D. Peterson in the amount of $1,093.00. Seconded by Mayor D. J. Black, the motion unanimously carried. (s) CONSIDERATION OF FULL-TIME EMPLOYEE FOR DUTCH ELM DISEASE PROGRAM AND TWO SUMMER EMPLOYEES . City Engineer/Public Works Director Priebe reported officials from the "Min- nesota Dutch Elm Disease Community Demonstration Program" have asked that Jim Brodd be assigned on a full-time basis to this program. The assignment would be for a minimum of four months, during which time his salary wquld be fully funded from the program. Upon completion of the program, it is recommended that Mr. Brodd be assigned to the Park Department. It is, therefore, neces- sary to appoint another individual to the Cemetery Department. A recommen- dation for this position will be made at the next Council meeting. Also, it is recommended to hire two summer employees for the Park Department. Full-time replacement will be considered in the fall. After discussion, it was moved by Alderman Westlund to approve the recommen- dations of City Engineer/Public Works Director Priebe and make appointments. Seconded by Alderman Gruenhagen, the motion unanimously carried. -9- Council Minutes May 23, 1978 (t) CONSIDERATION OF 1977 ASSESSMENT ROLLS NO. 68, 69 & 70 City Engineer/Public Works Director Priebe reported the 1977 Assessment Rolls No. 68, 69 and 70 have been completed. He, therefore, recommends setting a hearing for June 27, 1978. Alderman Westlund made the motion to set a public hearing on the 1977 Assess- ment Rglls No. 68, 69 & 70 for June 27, 1978 at 8:00 P.M. Seconded by Alder- man B. Peterson, the motion unanimously carried. It was moved by Alderman Westlund to waive reading and adopt Resolution No. 6131 entitled Declaring Cost to Be Assessed and Ordering Preparation of Pro- posed Assessment Roll Number 68. Seconded by Alderman B. Peterson, the motion unanimously carried. It was moved by Alderman Westlund to waive reading and adopt Resolution No. 6132 entitled Declaring Cost to Be Assessed and Ordering Preparation of Pro- posed Assessment Roll Number 69. Seconded by Alderman B. Peterson, the motion unanimously carried. It was moved by Alderman Westlund to waive reading and adopt Resolution No. 6133 entitled Declaring Cost to Be Assessed and Ordering Preparation of Pro- posed Assessment Roll Number 70. Seconded by Alderman B. Peterson, the motion unanimously carried. It was moved by Alderman Westlund to waive reading and adopt Resolution No. 6134 entitled For Hearing on Proposed Assessment Roll Number 68. Seconded by Alderman Gruenhagen, the motion unanimously carried. It was moved by Alderman Westlund to waive reading and adopt Resolution No. 6135 entitled For Hearing on Proposed Assessment Roll Number 69. Seconded by Alderman Gruenhagen, the motion unanimously carried. If was moved by Alderman Westlund to waive reading and adopt Resolution No. 6136 entitled For Hearing on Proposed Assessment Roll Number 70. Seconded by Alderman Gruenhagen, the motion unanimously carried. (u) CONSIDERATION OF SUMMER EMPLOYEES IN RECREATION PROGRAM The following individuals have been recommended for summer employment in the recreation program: Tennis Patricia McGraw Maria Monahan Swimming Loren Davidson Mary Erickson _10- Baseball Dan Rubischko Steve O'Borskey Richard Duehn Russ Willard Council Minutes May 23, 1978 Alderman Westlund made the motion to approve the above-mentioned appointments to the summer recreation program. Seconded by Alderman B. Peterson, the mo- tion unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported he had attended the HRA Board meeting on May 17, 1978, and provided an update oh'the status of the acquisition of land for the elderly site and activities of the Downtown Development Committee. The property owners were given 30 days to respond so he should be receiving responses the first part of June. Mr. Plotz informed the Council that the Industrial Development Steering Com- mittee, of which he is a member, is drawing up an outline of services that can be made available to existing or new industries. There has been an increasing number of workman's compensation claims due to employee accidents. The growing number of claims and the large reserves set aside by the insurance company are causing the City�s insurance premiums to increase. Today the administrators of the hospital, Burns Manor, utilities, and the City staff met to discuss this problem. Mention was made of the auditors' presentation of the City audit report sched- uled for 12:00 Noon on May 30, 1978 and the Department Head meeting on Thurs- day of this week. (b) COMMUNICATIONS FROM MAYOR Mayor Black gave recognition to Sotirios Katsaros, AFS student from Greece, who was present for the Council meeting. Mayor Black informed Alderman Daniel Huntwork that his responsibilities on the Council would be Commissioner of Public Buildings and Fire Protection and Council Representative for the Planning Commission, Library.Board, Problem Solving Committee, and."Seniors Activity Center" Advisory Board. Alderman Bruce Peterson will now serve as representative for the Park and Recreation Board. (c) COMMUNICATIONS FROM CITY ENGINEER/PUBLIC WORKS DIRECTOR City Engineer/Public Works Director Priebe reminded the Council that bids will be opened on June 5, 1978 at 2:00 P.M. for maintenance work on the water tower in South Park and for a vacuum machine and sewer jet. An employee has indicated an interest in colored shirts, perhaps bright orange, being worn by City employees, and Mr. Priebe is looking into this matter. -11- Council Minutes May 23, 1978 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Westlund, seconded by Alderman B. Peterson, to approve the verified claims and authorize payment from the appropriate fund. Motion unanimously carried. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 10:22 P.M. upon motion by Alderman Westlund, seconded by Alderman Gruenhagen,and unanimously carried. -12- MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 13, 1978 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M., with the following Council members present: Alderman Huntwork and Mayor Black. Absent were Aldermen Peter- son, Gruenhagen and Westlund. Also present was Administrative Assistant Plotz. 2. ADJOURNMENT Due to the lack of a quorum with Aldermen Gruenhagen and Westlund on vacation and Alderman Peterson called out of town on business, Mayor Black declared the Regu- lar Meeting of the Hutchinson City Council adjourned. The Adjourned Regular Meet- ing will reconvene on Wednesday, June 14, 1978 at 7:30 P.M. in the Council Cham- bers. The meeting adjourned at 7:35 P.M. 3, y MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL MONDAY, JUNE 5, 1978 The special meeting of the City Council was called to order by Mayor Black at 2:03 PM. Present were Aldermen Peterson, Gruenhagen and Huntwork in addition to Mayor Black. Absent was Alderman Westlund. Also present were Administrative Assistant Plotz and City Engineer/Public Works Director Priebe. Publication No. 2063 was read by Mayor Black, which called for Advertisement for Bids for the Maintenance of South Park Water Tower. The following bids were opened and read: Water Tower Paint & Repair Co., Clear Lake, Iowa $18,914.00 Schumann Bros., Inc., White Bear Lake, MN. 12,200.00 Larson Tank Co., Remer, M. 11,600.00 After discussion, it was moved by Alderman Peterson to defer the awarding of bids and refer them to the City Engineer for review. Seconded by Alderman Gruenhagen, the mo- tion unanimously carried. Publication No. 2066 was read by Mayor Black, which called for Advertisement for Bids for the Purchase of a Truck Mounted Vacuum Street and Catch Basin Cleaner. The follow- ing bids were opened and read: MacQueen Equipment, Inc., St. Paul, MN. Freeway Ford, Bloomington, MN. Plowman's, Inc., Hutchinson, MN. Wigen Chevrolet, Hutchinson, M. General Motors Corp., Minneapolis, MN. Literature only/no bid $56,497.00 56,425.00 56,269.00 55,955.00 After discussion, it was moved by Alderman Huntwork to defer the awarding of bids and refer them to the City Engineer for review. ..Seconded by Alderman Gruenhagen, the mo- tion unanimously carried. Publication No. 2067 was read by Mayor Black, which called for Advertisement for Bids for the Purchase of a Truck Mounted High Pressure Sewer Cleaner. The following bids were opened and read: MacQueen Equipment, Inc., St. Paul, MN. Flexible Pipe Tool Company, Sauk Centre, MN. Carlson Equipment Company, St. Paul, MN. Freeway Ford, Bloomington, MN. - continued - Literature only/no bid $28,986.00 30,094.40 24,997.00 Council Minutes June 5, 1978 Plowman's Inc., Hutchinson, MN. 25,222.00 Wigen Chevrolet, Hutchinson, M. 25,041.00 General Motors Corp., Minneapolis, MN. 25,120.00 After discussion, it was moved by Alderman Peterson to defer the awarding of bids and refer them to the City Engineer for review. Seconded by Alderman Huntwork, the motion unanimously carried. The Council meeting was adjourned at 2:20 P.M. for a Board of Review meeting with the County Assessor, A. 0. Victorian, and Greg Troska. The special meeting of the Council reconvened at 2:35 P.M. 1. CONSIDERATION OF RECOMMENDATION OF SUMMER EMPLOYEES FOR PUBLIC WORKS DEPARTMENT The following individuals are being recommended by the Director of Public Works as summer employees: Dan Prochnow Craig McLain Cathy Duehn Douglas Antony Steve Kreitlow Jeffery Larson David Sievert Following discussion, it was moved by Alderman Peterson to approve the above-named individuals as summer employees for the Public Works Department. Seconded by Alder- man Gruenhagen, the motion unanimously carried. 2. CONSIDERATION OF RECOMMENDATION OF FULL-TIME EMPLOYEE FOR LIQUOR STORE The name of William Schiebel was submitted as a full-time employee for the Liquor Store, with employment to begin immediately. After discussion, it was moved by Alderman Peterson to approve the full-time em- ployment of William Schiebel for the Liquor Store. Seconded by Alderman Huntwork, the motion unanimously carried. 3. CONSIDERATION OF CANCER INSURANCE FOR EMPLOYEES Administrative Assistant Plotz reported a representative from the American Family Life Insurance Company has approached him for permission to sell cancer insurance to City employees on a group basis. It would be necessary for him to sign forms, although the City would be under no obligation. Also, Equitable Life Assurance would like to sell the City employees group life insurance, which requires a sig- nature. If the Council approves of signing the forms for these two agencies, it would be understood that the employees would be contacted at their individual homes rather than at the office. -2- N Council Minutes June 5, 1978 It was the consensus of the Council that they would have no objection to these companies selling group insurance to City employees. A motion was made by Alderman Gruenhagen to authorize the Administrative Assistant to sign the necessary insurance form. Seconded by Alderman Peterson, the motion unanimously carried. 4. COMMUNICATION FROM ALDERMAN HUNTWORK Alderman Huntwork inquired if he should be a Council representative to the "Sen- iors Activity Center" Advisory Board inasmuch as it is a sub -committee of the Park and Recreation Board. Mayor Black informed Alderman Peterson that as Council representative for the Park and Recreation Board, he should also attend the "Seniors Activity Center" Advisory Board meetings. There being no further business to come before the Council, the meeting was adjourned at 2:40 P.M. -3- RESOLUTION NO. 6137 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT WHEREAS, it is proposed to improve Waller's Subdivision by construction of sanitary sewer, watermain and appurtenances, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to Marlow V. Priebe, City Engineer, for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 14th day of June, 1978. Mayor Clerk RESOLUTION NO. 6138 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT WHEREAS, pursuant to resolution of the council adopted June 14th, 1978, a report has been prepared by Marlow V. Priebe, City Engineer, with reference to the improvement of Waller's Subdivision by construction of sanitary sewer, watermain and appurtenances, and this report was received by the council on June 14th, 1978, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $7,800.00. 2. A public hearing shall be held on such proposed improvement on the 13th day of June, 1978, in the council chambers of the city hall at 8:00 P.M. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the Council this 14th day of June, 1978. Mayor Clerk -4/-4z• RESOLUTION NO. 6139 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS WHEREAS, a resolution of the city council adopted the 14th day of June, 1978, fixed a date for council hearing on the proposed improvement of Wallter's Subdivision by construction of sanitary sewer, watermain and appurtenances. AND WHEREAS, ten days' published notice of the hearing through two weekly publications of the required notice was given and the hearing was held thereon on the 13th day of June, 1978, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the council resolution adopted the 14th day of June, 1978. 2. Marlow V. Priebe, City Engineer, is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the council this 14th day of June, 1978. Mayor Clerk DATE:. June 5, 1978 POLICE DEPARTMENT MEMORANDUM TO: Mayor and City Council FROM: Dean M. O'Borsky, Chief of Police SUBJECT: Request for handicap parking I have in my possession a letter from the Bethlehem United Methodist Church requesting two parking spots for the handicapped on the north side of Miller Avenue. I have reviewed the traffic situation in that area and can foresee no problems which may arise from this request. I therefore recommend that the Council approve their request for the handicap parking places. It should be made clear, however, to the church trustees that these handicap parking spaces are to be limited only to vehicles which are authorized to park in the handicap places. Should vehicles which are not so marked be parked in those spaces they may be subject to being issued citations by officers on patrol. S—4z, 0 — KEITH E. DUEHN. PASTOR AetW em United Met4odi6t ehurc4 TEL. 897-8011 * 665 MILLER AVENUE HUTCHINSON. MINNESOTA 55350 June 1, 197$ Mayor D. J. Black Chr. City Council City Hall Hutchinson, Minnesota 55350 Dear Sir: PARSONAGE 864 MILLER AVENUE TEL. 896-2885 'o N r �'22z�aoa6�� The Trustees of Bethlehem United Methodist Church request that two parking spots for handicapped persons be reserved directly south of the Church (on the north side of Miller Avenue) immediately west of the Church's Circle Drive. The reason for this request is that this is close to the Church entrance, the area is level and a cut—down sidewalk for wheelchairs is already there. ld Yours truly, Roy Frederiksen Chr. of Trustees Bethlehem United Methodist Church 665 Miller Avenue Hutchinson, Minnesota illoo Lodge No. 2427 Benevolent and Protective Order of Elks 225 Washington Ave. E. P.O. Box'M ) 7-� HUTCHINSON, MINNESOTA 55350 June 8, 1978 Hutchinson City Council City Ball Hutchinson, MN 55350 Mayor and Councilmen: 3456789Jo � coC 8 52�2�d � `Z426� Consider this letter as an application for the use of Library Square to conduct a Flag Day Ceremony beginning at 7:30 pm on Wednesday, June 14. Roger Klinghagen will chair the event which will be open to the public. He stated that he had contacted Fred Roberts who saw no problem with the use of the area for the ceremony. Please consider this also as an invitation for each one of you to attend and honor our country's flag. Thank you for your consideration. Sincerely, IL Dennis Schroeder Secretary ds; jk AFFIDAVIT AM OVER 65 YEARS OF AGE,.AND MY INCOME IS LESS THAN $2,200 PER YEAR. THE STANDARD CHARGE OF $3.25 FOR TRASH AND REFUSE. SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.00. SIGNATURE , -t L�Ln�✓ STREET ADDRESS FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Account Number Data Change TO: CITY COUNCIL Council Action: Approved DATE Disapproved ORDINANCE NO. 10/78 ORDINANCE AMENDING SECTION 715:40 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "TIME LIMIT, PARKING ZONES" BY ADDING SUBDIVISION NO. 9 THERETO, RELATIVE TO "PARKING, LOCAL REGULATIONS" THE CITY OF HUTCHINSON DOES ORDAIN: Section 1. Section 715:40 of the 1974 Ordinance Code of the City of Hutchinson, entitled "Time Limit, Parking Zones" is hereby amended by adding thereto Subdivision No. 9, which shall be as follows: Subd. 9. No vehicles, except those operated by the handicapped, shall park along the four meters on the south side of First Avenue N.E. at Main Street during the hours of 11:00 A.M. to 1:00 P.M., Monday through Friday. Section 2. Penalty. Any person violating the provisions of this ordinance shall be guilty of a penal offense and upon conviction shall be punished by a fine of not more than three hundred (300) dollars or by imprisonment for not to exceed ninety (90) days, or both. Section 3. Effective Date. This ordinance shall take effect upon its publi- cation. Adopted by the City Council this 13th day of June, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk ou of'Appr¢ TO ci�ttt¢n Jd9wutrbin5on COMMUnitp JPo.5pital Oluxtliarp WHEREAS, the Hutchinson Community Hob pi tat AuV2.iam be.e ieveb in he ep-i.ng others to a be ttteA t i 6e by being .involved .in &u pond.ibt a and meaning 6uZ vo.Zunteen work, and' WHEREAS, Aux i.P.i a&y votunteeu, by theiA commitment and hand work, have .improved the quat ty o6 t i je jon many people th,%oughout the community, and WHEREAS, this dedication and votu.nieen ing .6pi it ehouZd be commended, NOW, THEREFORE, the City Councit o6 the City o6 Hutchinson WiAhea to acknowt-edge the eontnibutiona jneety-given to the community as pnov.ided by the Hutchinson Com- munity Hodp.cta.Z Aux,i a a&y on thio they. twentieth ( 20th) annivemany. Adopted by the City Cou.naiZ this 14th day of June, 1978. ATTEST: Gahy D. Ptbtz City C.Zenk . J. Efack Mayon O.M.B. No. 41.82025. Approval Expires necembor 1979 �i 404 rs°se Permits issued i in month of i MAY 1978 U.S. DEPARTMENT OF COMMERCE BUREAU OF THE CENSUS PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH (Please correct any error in name and address including ZIP code) REPORT OF BUILDING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 1103500 41 7 9999 085 0 81 26 0 MR ELDEN WILLARD BLDG OFFICIAL LEASE Burtau of the Census ETURN 1201 East Tenth Street r CITY HALL 37 WASHINGTON AVE WEST HITE Jeffersonville, Ind. 4713OPY TO NUTGHINSON MN 55350 2730 If no permits were issued this month enter "X" in hoz and return form. Section 1 — HOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED Number Cost of Number Cost of RESIDENTIAL BUILDINGS, Item Huild- Housing EXCLUDING ADDITIONS No. construction Build- Housing construction AND ALTERATIONS Ings units (Omit conte) ings unit, (Omit cents) (a) (b) (c) (d) (e) (f) (g) ,A One -family houses, including semidetached, row, and town 001 S R85 $ Z 1369, Two-family, buildings 002 75,000 3 Three- and four -family buildings 003 -W Z Five -or -more family buildings 004 TOTAL (001.004) 094 2 Moved or relocated buildings 005 Mobile homes 300 5 5 Section it — NEW NONHOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED Number t ost of Number Cost of RESIDENTIAL BUILDINGS Item Build- ings Rooms construction guild- (omit cents) ings Rooms construction (Omit cents) (a) (b) (c) (d) (e) (f) (q) Transient hotels, motels, tourist courts, and cabins 006 S s Other shelter 007 Section 111 — DEMOLITION AND RAZING Item PRIVATELY OWNED PUBLICLY D Number Number OF BUILDINGS No. Buildings llou%inR units Buildings Housing units (a) (b) (c) (d) (e) One -family houses, including J � semidetached, row, and town 231 N WO Two-family buildings 232 a W 5 Three- and four -family buildings 233 Of Five -or -more family buildings 234 All other buildings and structures 240 Section IV — NEW NONRESIDENTIAL Item PRIVATELY OWNED PUBLICLY OWNED Number of Cost of construction Number of Cost of construction BUILDINGS No. buildings (omit cents) buildings (Omit cents) (a) I(b) (c) (d) (e) Amusement and recreational buildings 008 $ Z Churches and other religious buildings 009 Industrial buildings 010 Parking garages 011 Residential garages and carports 012 9 25,642 Service stations and repair garages 013 Hospitals and other institutional buildings 014 Office, bank, and professional buil ings 015 Public works and utilities buildings 016 Schools and other educational buildings 017 Stores and other mercantile buildings 018 Other nonresidential buildings 019 Structures other than buildings __._: _..- _1 A.9 AAA 020 1 1 2,800 1 1 1,400 v�v — ow.L.U%UtA.aay rw.L Varvvv CONTINUE ON REVERSE SIDE R*^"'rto Tar+'60 C1 dtltl Section V — ADDITIONS, ALTLRATIONS, AND CONVERSIONS PRIVATELY OWNED PUBLICLY OWNED Item TYPE QI t3U1LDIN�� No. Number of Cost of construction Number of Cost of construction permits (Omit cents) permits (Omit cents, (a) (b) (c) (d) (e) Housekeeping residential buildings 021 26 $ $ All other buildings and structures 022 4 20,200 Section VI — INDIVIDUAL PERMITS — $100,000 OR MORE Please list below permits issued for new buildings and for new additions and alterations with a construction cost of $100,000 or more. Classify a -permit for a combination residential -nonresidential building according to the major use of floor area of the building; enter number of housing units in column (f). Also list all permPts for buildings omitted from Sections 1, 11, 1V, and V because you could not classify them; enter a dash under item number in column (a). Item No. Kind of building Name and address of owner or builder - Ownership (Mark one) Cost of construction Number of housing (Omit cents) units (a) (b) (c) (d) (e) (f) __________________ [7 Private L] Public $ ------------------------ ❑ Private Public -------__------------ ❑ Private ❑ Public -------------------- ❑ Private [] Public --------------------- ❑ Private [_] Public _--------------------- ❑ Private [] Public ---�----.--- Private [� Public --------------------- ❑ Private C:] Public —_—_--..------------- ❑ Private [] Public Private --------------------- � Public Comments Name of person to contact regarding this report Telephone Area code 612 Number 879-2311 Extension 26 Elden 'Willard Title Building Official FORM C-404 IS -211-711) MINUTES SPECIAL MEETING -DOWNTOWN DEVELOPMENT COMMITTEE Tuesday, June 13, 1978 1. CALL TO ORDER The meeting was called to order at 12:00 (noon) by Chairman Quade with the following members being present: Steve Richards, Don Glas, Bob Stearns, Jay Alrick, Tom O'Connell, Don Abbott, Dennis Hukriede, Tom Savage, and Lloyd Torgrimson in addition to Chairman Skip Quade. Also present were Mayor Black, Administrative Assistant Gary Plotz, Consultant Clarence Simonowicz, Developer Al Albert, B. J. Smiley, Jean Lerberg and Eugene (Bud) Daggett. 2. Chairman Quade opened the meeting and turned the discussion over to Clarence Simonowicz. Clarence Simonowicz distributed a handout on tax increment financing for the different developments proposed within Hutchinson. The elderly highrise appeared to be extremely beneficial from an economic standpoint. Clarence expressed that he personnally was in favor of stressing retail development to the West of Main Street, in the area of the "Old" Armory, behind Citizens Bank building. Jay Alrick felt Library Square Park would hinder customers going across to businesses on the north side of Washington Avenue if this were developed as suggested by the downtown development proposals. Chairman Quade pointed out what the City is looking for through the development downtown is additional businesses and more parking. He stated he preferred Proposal "A" which included development on both sides of Main Street (namely the former S & L Building and behind Citizens Bank). After further discussion, Bob Stearns made the motion to recommend to City Council that the Downtown Development Committee preferred Proposal "'A" and wished to submit the proposal to City Council for further action. Don Abbott seconded the motion and it carried unanimously. In compliance with the original agreement signed, Mr. Albert stated the next step would be to enter into a site agreement and designate the A & P Group as the developer. Mr. Albert reported on a meeting he and Mr. Daggett had with Winslow Chamberlain, owner of four Holiday Inn Motels. He pointed out Mr. Chamberlain's first concern was whether they could get together enough land for a 100 unit motel, with recreation room, pool, dining room and meeting room. Mr. Chamberlain did feel Hutchinson could support a two story motel of this size. Mr. Albert stated Mr. Chamberlain would be in Hutchinson on June 21st to meet with the people and look over the City. Bud Daggett elaborated on the meeting with Mr. Chamberlain and expressed he felt the motel would be a great asset to the community. After further discussion, Jay Alrick made the motion to recommend to the City Council that the Downtown Development Committee supported the building of a Holiday Inn in the downtown area being that it is in keeping with the long range plan for downtown. Steve Richards seconded the motion and it carried unanimously. 3. There being no further business to come before the Committee at this time, the meeting was adjourned at 1:15 P.M. (612) 879-2311 HUlIH' CITY OF HUTCHINSON ��� 37 WASHINGTON HUTCHINSON, MINN. 55350 ENUE WEST MEMO June 1, 1978 TO: City Council FROM: City Engineer SUBJECT: Stoney Point Addition Street Improvements In accordance with the attached letter from Mr. Richard Smith, Partner, Hutch Properties, owners of the above -referenced land improvements, I recommend the City reject all bids received on May 9, 1978 for said improvements. Sincerely, CITY OF HUTCHINSON /flaowi . S-3., eG Marlow V. Priebe City Engineer pv attachment CC: Richard Smith C. Rice f—az.'o (1) HUTCH PROPERTIES 7669 Washington Avenue So. Edina, Minn. 55435 941-5202 May 29, 1978 Mr. Marlow Priebe, City Engineer City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Subject: Stoney Point Addition - Street Improvements Dear Marlow: It is my wish that Stoney Point street improvements be done privately. I have in- structed McCombs -Knutson to prepare bids for these street improvements according to the final plans prepared by them and originally approved by the City of Hutchinson. If you have any questions please contact me. Yours very truly, HUTCH PROPERTIES Richard M. Smith, Partner RMS: lc cc: Ron Bastyr McCombs -Knutson Associates, Inc. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 June 12, 1978 TO: City Council FROM: City Engineer SUBJECT: Truck Mounted Aerial Bucket On May 9, 1978, the following bids were received for the above -referenced equipment. LaHass Mfg. & Sales Inc. - Net $36,297.00 Road Machinery & Supplies Co. - Net $32,000.00 We have reviewed the bids, inspected the equipment and find that the equipment proposed by Road Machinery & Supplies Company meets the specifications. We, therefore, recommend awarding a contract for purchase of said equipment from Road Machinery & Supplies Company. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv ,F- a, - 62 -) DATE: may 30, 1978 TO: FROM: POLICE DEPARTMENT MEMORANDUM Mayor and City Council Dean M. O'Borsky, Chief of Police SUBJECT: McLeod C.I.U. This letter is to confirm my support for the McLeod County Criminal Investigation Unit and to encourage the Council to continue its financial assistance. The unit has been a success on a county wide basis which has benefited our department in many ways. By providing professional investigative resources to surrounding communities they assist us in our efforts within the city of Hutchinson. Although it is true that we have not needed their physical help as much as other agencies, nevertheless the benefits to us are real. To withdraw support at this time would be to abandon a com- mittment to a worthwhile organization. As you know, the county has made a tentative agreement to absorb the unit into the county system after the six month interim period expires. The thing that concerns me the most is the county's unwillingness to fully support the unit's costs for the interim period despite the fact that they will receive the total amount of equipment, vehicles, radios, etc. Despite this fact I feel that we should support the unit for the final six months in cooperation with the other cities in McLeod County. I plan to be at the next meeting to answer any questions you may have. r DW/Jma Ul (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 June 12, 1978 TO: City Council FROM: City Engineer SUBJECT: Water Tower Maintenance Bids I have reviewed the following bids submitted. Water Tower Paint & Repair Company - $18,194.00 Schumann Bros., Inc. - $12,200.00 Larson Tank Company - $11,600.00 I have checked with reliable sources and find that Larson Tank Company does very good work. I therefore recommend awarding the Maintenance Repair Work to Larson Tank Company. Sincerely, CITY OF HUTCHINSON ,WAj,vzv11- 6-1-�� Marlow V. Priebe City Engineer pv (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 June 13, 1978 TO: City Council FROM: City Engineer SUBJECT: Vac -All Machine Sewer Jet Machine On June 5, 1978, bids were received for a vacuum machine and a jet machine, the bids were as follows: Vacuum Machine Jet Machine Freeway Ford - $56,497.00 Freeway Ford - $24,997.00 Plowman's Inc. - $56,425.00 Plowman's Inc. - $25,222.00 Wigen Chevrolet - $56,269.00 Wigen Chevrolet - $25,041.00 General Motors Corp. - $55,955.00 General Motors Corp. - $25,120.00 Flexible Pipe & Tool Co. - $28,986.00 Carlson Equipment Co. - $30,094.40 I have reviewed the bids and all equipment being bid meets specifications. I recommend awarding contract to purchase the Vacuum Machine from General Motors Corp. for $55,955.00, and the Jet Machine from Freeway Ford for $24,997.00. The original estimate of cost for 1977 model single machine was $55,000.00. The present cost for such machine would be $65,000.00, which is considered a 1979 model. The original equipment did not include a sweeper attachment. The vacuum machine, as specified, has a sweeper attachment, cost of which is $9,000.00. Our present sweeper, a 1975 model, was purchased for $33,000.00, and present cost for same is $43,000.00. According to information from other cities that have this type of vacuum machine, we can expect to double the life of our present sweeper. All members of the Sewer, Street and Park Department, that would have use of these two pieces of equipment, have approved of same. It is our opinion that the purchase of the two machines, in lieu of the single machine, will provide us with the flexibility to do a better job, as well as having an overall savings for the City. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv R. J. M[GRAW. P.A. ATTORNEYS AT LAW D. O. COMER (1914-1967) P.O. BOX Be RONALD J. MCGRAW CITIZENS BANK BUILDING NEIL J.JENSEN,ASSOCIATE HUTCHINSON, MINNESOTA 55350 PATRICK J. FLYNN, ASSOCIATE June 14, 1978 Mr. Gary Plotz City Administrator Hutchinson, Minnesota 55350 Dear Mr. Plotz: R. J. McGraw and Steve Hobbs, doing business as Ventures Ltd. are agreeable to the sale of the property to the City of Hutchinson. However, we are not satisifed with the price and would suggest that the best way to resolve that question would be commencement of a condemnation proceedings so both parties could present facts relative to the value of the property. Yours very truly, R.` J. McGraw RJM:bw -I' R. J. MCGRAW. P. A. ATTORNEYS AT LAW P.D. BOX 9B D. O. COMER (1914-1967 CITIZENS BANK BUILDING RONALD J. MCGRAW NEIL J.JENSEN,ASSOCIATE HUTCHINSON, MINNESOTA 55350 PATRICK J. FLYNN, ASSOCIATE June 14, 1978 Mr. Gary Plotz City Administrator Hutchinson, Minnesota 55350 Dear Mr. Plotz: TELEPHONE 612-679-8021 Re: McLeod County Historical Society The McLeod County Historical Society is agreeable to the sale of the property to the City of Hutchinson with a further understanding that the Historical Society building would be repurchased from the City at a price of $1.00. The Board is not satisfied with the price and would suggest that the best way to resolve that question would be commencement of a condemnation proceedings so both parties could present facts relative to the value of the property. Yours very truly, R. 'J. Mc'Graw President of the McLeod County Historical Society RJM :bw CABLE COMMUNICATIONS BOARD Gary D. Plotz, Admin. 37 Washington Ave. W. Hutchinson, MN 55350 Dear Mr. Plotz: STATE OF MINNESOTA DEPARTMENT OF ADMINISTRATION 500 RICE STREET, ST. PAUL, MN 55103 Asst. -Clerk Gs� A10W 3A�56789 N 0) jtm 1$18 ru 00 RY �V9V 4 N (612) 296-2545 June 2, 1978 Our records indicate that the Certificate of Confirmation issued by this Board for the franchise granting Cable Communications Systems, Inc. a nonexclusive right to operate a cable communications system within your community will expire May 31, 1979. I have notified Mr. Sarazin, of Cable Communications Systems, Inc. that it will be necessary to make some amendments to the existing franchise (Ordinance #459) in order to bring it into compliance with state standards, so that the Certificate of Confirma- tion can be renewed. The amendment process ought to be started within the neat several months. As I indicated to Mr. Sarazin, I am prepared and available to discuss what amend- ments are necessary, whenever it is convenient for you. I look forward to hearing from you soon. Sincerely � o Peter Randolph Cable Communications Specialist JPR/p cc: Hubertus Sarazin AN EQUAL OPPORTUNITY EMPLOYER f-41-00 M E M O R A N D U M DATE: _ _ Mai 30, 1978 _ _ _ _ _ _ TO: _MaMor and City Council ___________________ FROM: r Gary D_ Plotz, Administrative Assistant SUBJECT: _ Establishing Uniform_ Penalty for Delinquent Accounts,._ Including Carrying Charge on Accounts Certified Attached is a copy of the January 9, 1973 City Council minutes relating to the policy and procedures in the disposition of delinquent accounts. n Please note policy No. 2 regarding the authorization to establish a penalty. To the best -of staff knowledge this procedure was never implemented. After consultation with the City Attorney, it is a joint recommendation of Marlow Priebe and me that the following policy be considered for approval:' "If not paid BY the: 32nd of the month $1.00 or 52 penalty (whichever is greater)" Please note that this is the same policy the Utilities Commission (see attached) has on their billing statement. The computer could likewise type this on our statement. In addition to the initial penalty charge, it is recommended that a carrying charge of 1/2% per month (6% per year), after 30 days, be charged to those that require certification in October. Since there are only a few of these, it is felt this could be done manually. I'A I r' IH I N S O N -U T i L I T 1 E S C O M M I S S 10 N 223 Mkhipn St • Hutchinson, Minnesota 55350 • Rkmw 612-879 2346 ntcio�r a1Owned Utilities PEOPLE LIKE YOU SERVING ' PEOPLE LIKE YOU k SERVICE BATE METER READING y RATE UWE METER USAGE USAGE CHARGES SERVICE ADDRESS PAGE ! ROM TO PREVIOUSICURRENT I >rcq • t H t ' 1!I9 t �'F I! 1 9' r 1 3317 � 1'. 1� 15 4 !17 7i. A'�5.`' n5' ^�✓3�F;`T �riR1 t2 f+, P}FA'!C1'fF T*! i,' 8�� \ L :( ^.,s.�, i i. ( = c^^. —T 01i5().' P ': = i : f' - TOTAL NOW DUE ACCOUNT NUMBER if not paid BY the: -' <' th of the mouth RETURN ONE COPY WITH YOUR PAYMENT $1.00 or 5% penalty (whichever is greater) 19'5 REGULAR COUNCIL MEETINGJanuary 9 L1973 On motion by Alderman Linder, second by Alderman Alrick, snow removal permits were approved for Virgil Krsiean, H. Juul, E. Miller, Curtis Paulsen, Roger Henke, Carl Rickeman, Edwin Karg. Discussion of the need for a building official included Administrative Assis- tants report that he had called the State offices and had been informed that a provisional appointment might be made pending appointee's certification. He advised the Council that certified people are not yet available since the require- ment for certification is so new. The Clerk was directed to advertise for a qualified person requesting that an application and resume be submitted for Council's review. Alderman Westlund brought up the question of redistricting the county. Alderman Black stated that a meeting with the County Board on this subject had d been requested and suggested that if something is not heard from them soon, it - would be appropriate to make another request for a meeting in the first couple a of weeks in February. Alderman Black introduced the subject of procedures as recommended by Administra- tive Assistant Mealey for disposition of water billing deliquesces and shut -offs. After due deliberation, Alderman Black moved that the following procedures be followed: 1. Statement to be sent following one quarter -year use. oe 2. Notice of penalty to be sent to all accounts unpaid by the" of the month. 3. After the first of the next month, all unpaid accounts will be not fied to appear at the next regular council meeting for hea-!9- 4. Council s a eterm ne w e er or not the service should be discontinued and makes an order to that effect. S. The Water Utility personnel effect the discontinuance of service when so ordered. 6. Cost of effecting the turn-off shall be charged to the account, including necessary cost of locating or installing shut-off valve. 7. In the event that service is to a rented building, notice shall be sent to owner as well as account holder. If the question is one of account deposit, similar procedures shall be followed so that the owner of account holder, or both, are given opportunity for hearing before service is discontinued. 9.' These procedures shall be effective January 1, 1973. Alderman Westlund seconded the motion. Vote having been taken, all members voted "aye," "nays" there were none. The motion was declared carried. There being no further business to come before the council, the meeting was adjourned at 9:20 p.m. :Act Mayor omas E. Mealey, City Clerk (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO May 31, 1978 TO: City Council FROM: City Engineer SUBJECT: School Road Bridge As you know, the contract for the above -referenced bridge included the construction of a 12" watermain and a 6" sanitary sewer force main. The cost of same is $56,000. I request approval of the transfer of said amount from the Water and Sewer Fund to the Bridge Fund. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv cc: Ken Merrill Clyde Drahos Finley Mix F -C. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 5 350 M E M O R A N D U M DATE: June 7, 1978 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: POLICE PATROL OFFICER In reference to the communication from W. G. Miskoff, Secretary of -the Police Civil Service Commission: Robert Ringstrom ranked Number 1 on the Civil Service Eligibility Roster which was established in February of this year. He found it necessary to decline the appointment at that time because he had not yet completed his college degree work at Mankato; therefore the Number 2 candidate was appointed at that time. It is now necessary, due to the retirement next month of Officer Howard Beck, to name a replacement on the police force. Since Mr. Ringstrom is now available, I concur with the recommendation of the Police Civil Service Commission. Respectfully Submitted, 4-'� Hazel Sitz Personnel Coordinator Copy: Dean O'Borsky q__-- A-, , flay of 'Utr4instln Vnlicr (Qummission 31 Was4ingtun Aurnur III Mufrt insnn, &4flinnrsota 553511 COMMISSIONERS: WILLIAM MISKOFF ROBERT PROCHNOW JAMES MCKENNA June 1, 1978 Honorable Mayor Black and City Council Members Hutchinson, Minnesota 55350 Gentlemen= 345619 J11n.1978 n' co Cxj VED Lo z-t-Z'o-zo.- e PHONE 612/896.1885 We of the Hutchinson Police Civil Service Commission wish to recommend Mr. Robert Hingstrom of Mankato, Mn. for the position of Police Patrolman on the Hutchinson Police Force. Mr. Ringstrom will be available for employment June 19, 1978. Yours tru ly, ofI ecretary Police Civil Service Commission WGM/mr iliof Lodge No. 2427 Benevolent and Protective Order of Elks 225 Washington Ave. E. P. O. Box 358 HUTCHINSON, MINNESOTA 55350 June 8, 1978 Hutchinson City Council City Hall Hutchinson, MN 55350 Mayor and Councilmen: It is my understanding that according to Minnesota Chapter and Section 349.26, as a non-profit organization, the Hutchinson Elks Lodge needs to apply for a license to operate a gambling device or the conduct of a raffle. This license is to be issued by the local unit of government to comply with Chapter 349, Section 3. At this time, the Benevolent and Protective Order of Elks Lodge No. 2427 is making application for a gambling device and raffle license. Sincerely, Richard Phillips, Chairman Board of Trustees rp;ds £Z 9- r. 11440 Lodge No. 2427 Benevolent and Protective Order of Elks 225 Washington Ave. E. P. O. Box 309 --;7,;1 - HUTCHINSON, MINNESOTA 55350 June 8, 1978 Hutchinson City Council City Hall Hutchinson, MN 55350 Mayor and Councilmen: It is my understanding that according to Minnesota Chapter and Section 349.26, as a non-profit organization, the Hutch Elks, Inc. needs to apply for a license to operate a gamb- ling device or the conduct of a raffle. This license is to be issued by the local unit of government to comply with Chapter 349, Section 3. At this time, the Hutch Elks, Inc. is making application for a gambling device and raffle license. Sincerely, Gerald Schoettmer Exalted Ruler gs;ds 56789�p� JUN 1 u s Lodge No. 2427 Benevolent and Protective Order of Elks 225 Washington Ave. E. P. O. Bax W ?7,-� HUTCHINSON, MINNESOTA 55350 June 8, 1978 Hutchinson City Council City Hall Hutchinson, MN 55350 Mayor and Councilmen: It has been brought to our attention that according to Minnesota Chapter and Section 349.14,non-profit organizations need to apply for a license in order to conduct bingo. This license is to be issued by the local unit of government to comply with Section 349.15 to 349.21. At this time, the Benevolent and Protective Order of Elks Lodge No. 2427 is making application for a bingo operating license. Sincerely, I �77Zi� Dennis Schroeder Chairman of Bingo Committee (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June 9, 1978 TO: City Council _________ -_____ FROM: Recreation Director SUBJECT: Hiring of Summer Recreation Personnel I have interviewed Bart Roepke and recommend him for the postion of Summer Track Supervisor at the rate of $3.00 per hour. This pay rate fits into the present budgeted amount for the program. p3 t (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June 13, 1978 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: SUMMER EMPLOYEES Two of the employees approved for summer work in public works have become unavailable. We request the following as substitutes: Parks Paul Geier Water William Krienke Copy: Marlow Priebe 545 Clinton Ave. RR 1, Cosmos Respectfully, S. RESOLUTION NO. 6141 RESOLUTION APPROVING DEVELOPMENT CONCEPT A AS PREFERRED DEVELOPMENT ALTERNATIVE FOR DOWNTOWN AREA WHEREAS, the Developer has submitted two Downtown Development Concepts for con- sideration by the City of Hutchinson, and WHEREAS, both development concepts have been considered and reviewed by.the Down- town Development Committee, and WHEREAS, Development Concept A is more in keeping with the Downtown Development Concept previously approved by both the Downtown Development Committee and the City Council, and WHEREAS, Development Concept A is considered to be in the best interest of the long-range development of Hutchinson's downtown area, NOW, THEREFORE, be it resolved that the Downtown Development Committee hereby requests the City Council to approve of Development Concept A as the preferred development alternative for the downtown area. FURTHER BE IT RESOLVED that the Downtown Development Committee requests the City Council to encourage the Adolfson & Peterson Group to proceed as quickly as possible to develop detailed proposals in accordance with the over-all concept. BE IT FURTHER RESOLVED that the City Council commit itself to make necessary land and public improvements available to the Developer in accordance with Concept A upon demonstration in that there is a viable and desirable project capable of being fi- nanced by the City through increment financing or other means. Adopted by the City Council this 14th day of June, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk RESOLUTION NO. 6142 RESOLUTION ENDORSING CONCEPT OF HOLIDAY INN IN DOWNTOWN AREA WHEREAS, the Downtown Developer has presented to the City an over-all concept for the development of downtown area, and WHEREAS, the Developer, in association with local property owners, has made con- tacts with representatives of Holiday Inn Corporation, and WHEREAS, the Holiday Inn representative has indicated a desire to locate in the downtown area of Hutchinson, and WHEREAS, such development is considered to be conducive to downtown growth and development, and WHEREAS, the proposed site of this development is in the area of east of Main and south of Second Avenue Northeast and the Downtown Development Committee and City Council have indicated a desire to stimulate development in the area by previous resolution, and WHEREAS, such development is in accordance with the long-range plan for the down- town area, NOW THEREFORE, BE IT RESOLVED that the Downtown Development Committee endorses the concept of the Holiday inn at the above stated 1 cation and further requests of the City Council to consider this development'* Adopted by the City Council this 14th day of June, 1978. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk f0_4 • (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: June 14, 1978 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: CETA EMPLOYEE One CETA-eligible person has become available to fill one of the vacancies in our CETA Grant for recreation area maintenance. I request approval of his appointment to this funded position. Tom Benson R 4, Box 124, Hutchinson Respectfully, �k Hazel Sitz Personnel Coordinator REGULAR COUNCIL MEETING WATER & SEWER FUND Central District Services Commissioner of Revenue Farm & Home Dist. Co. Farmers Union Coop Oil Feed Rite Controls Inc. GTC Auto Parts Hutch Equipment Inc. Hutchinson telephone Co. Hutchinson Utilities Hutchinson Utilities Junker Sanitation Krasen Hardware Hank Leef Bros. Mn.Valley Testing Lab. Oxford Chemicals Plaza OK Hardware Power Process -Equipment Quades Rutz Plbg & Htg. Schlueter Refrigeration Serco Laboratories Van Waters & Rogers Waldor Pump & Equipment Co. Wallys Tire Water Products Co. Walker Process Foster Refrigeration Florence May Estate State Treasurer NW National Bank of Mpls. GENERAL FUND Albinson Allen Office Products Am.Linen Supply Co. Am.Welding Supplies In.c Anderson Chemical Atkinson Blacktop Service Allen Precision Equipment Inc. D.J.Black Brinkman Studio Bureau of Bus. Practic Central Dist. Services CRA Associates Chapin Pub. Co. Coast to Coast Coca Cola Bottling Co. Culligan Water Conditioning Custom Made Equipment Earl F. Anderson & associates Family Rexall Drug. Farm & Home June 14, 1978 gasoline sales taxes supplies -cases oil tire repair acid oil filters supplies phone service gas & electric computer charges & billings refuse charges supplies uniform rental 2 testings supplies supplies transmitter & extractor supplies & repairs supplies repair -air conditioner lab analysis chlorine supplies tires meter repair parts repair maintenance refund on over estimate renewal of certificate prin,int,fee on Bonds of of bill 1967 $183.83 656.98 28.20 2.50 150.98 9.90 1.32 64.56 5600.33 260.40 9822.32 20.89 41.20 112.00 80.06 29.23 1075.95 68.65 5.30 16.50 46.25 305.00 51.14 132.00 221.25 32.44 78.50 18.63 15.00 85,644.40 104,775.71 eng.-supplies $ 35.01 park -arena -supplies 24.80 laundry service-C.Hall 13.40 eng.-hard hats 12.00 street -chloride flakes 1561.00 street -street materials 96.21 eng.-street-supplies 41.46 league convention 164.48 police -film finish 2.35 city clerk -handbook 38,84 gasoline for all depts. 2115.86 CD-prof.fees 855.00 eng.-publication costs 312.80 supplies 58.07 arena -supplies 112.00 C.Hall-fire-street-service & salt 22.10 cem.-repairs 21.50 street -supplies 256.50 all dept. supplies 114.94 all dept -supplies 215.97 '/ __*Z.* -2- Felskas Auto Machine Service park -repair parts $ Floor Care Supply Co. c.hall-supplies Fabricare Cleaners police -cleaning GTC Auto Parts rec.-street-supplies Gambles arena -supplies Gibsons park -light bulbs Glencoe Equipment Inc. park -supplies Gopher Athletic Supply rec-supplies B.F. Nemitz Sons street -paint Geo. Field mileage & training schools Hager Jewelry council -plaque & name badge Henry's Candy Co. arena -supplies Hutch Community Hospital police -alcohol tests Hutch Fire Dept. fire -may fire runs Hutch Iron & Metal park-eng.-pipe & iron Hutchinson Leader eng.-rec-arena-cc-publications Hutch Medical Center rec.-transit-physical exams Hutch Police Dept. police -publication Hutch Plbg. & Htg. c.hall-3 air conditioners Hutchinson Telephone Co. all depts-phone service Hutchinson Utilities gas & electric -all depts. Hutch Wholesale Supply Co. all depts.-supplies Hutch Shoppers Guide arena -ads Jnk Spots Inc. police -printing Intl Harvester Co. street -supplies J.C. Penney Co. library -cheese cloth Jahnkes Red Owl arena -supplies JerrysTire Co. street-eng-police-tires etc. Junker Sanitation street -airport -refuse charges J.C. Radiator Service park -repairs Kemske Paper Co. cc -supplies Key Business Products cc -off set supplies Kokesh rec.-supplies Krasen Hdwre Hank c.hall-street-fans & pails Lamberts Standard Service police -car washings Leef Bros. all depts.-uniform rental Leisure Line Sports rec.-equipment Long Lake Ford street -repairs Lloyd Schlueter fire-intown mileage MacQueen Equipment Inc. street -repair parts Mankato Mobile Radio Inc. fire -supplies Jack Meyer CSO -boarding fees Ken Merrill cc -league cone. & Logis mtg. Midwest Carbon Co. police -teletype paper Ralph Neumann arena -mileage S.A. Nies fire -supplies Northland Beverages arena -supplies Plaza OK Hardware all dept. -supplies Gary Plotz adm.asst.-llaque conv & mileage Plowmans Inc. eng.-repairs Popps Electrical airport -park -repairs Marlow Priebe eng.-league & public works mtgs. Quades repairs & services Quades rec.-supplies Rite Way Auto Wash police -car wash Road Machinery street -repairs 14.63 75.00 3.25 26.04 6.47 40.00 121.76 75.76 9.45 184.26 108.20 16.24 16.00 464.75 16.15 553.17 44.00 5.75 3550.50 1016.31 4354.89 377.03 30.25 28.85 42.17 17.60 14.66 464.70 18.00 14.50 24.29 210.00 70.35 38.07 28.50 229.20 144.45 26.25 30.00 220.03 165.00 78.00 183.53 59.96 12.75 154.30 15.90 854.82 133.09 13.72 1112.14 329.18 131.43 28.00 2.00 330.80 -3 - Russ Johnson Co. street -repairs $ 61.25 St.Paul Book & Stationery cc -office supplies 26.77 Schmeling Oil Co. street -diesel fuel & oil 411.04 Schramm Implement park -repairs 55.61 Shell Oil Co. police -gas 8.41 Simonson Lbr. Co. rec.-supplies 2.20 Hazel Sitz adm.asst. -mileage 19.95 Sorensen Farm Supply Co. street -park -repairs 169.85 Standard Printing Co. cc & rec.-maps & brochures 279.40 Mn.Doc.Section bldg.official-code book 20.80 Trails End Inc. CSO & police -repairs 11.40 Thorsen & Campbell CD & CC -audit fees 1503.00 Uniforms Unlimited police -reserve clothing 187.50 United Bldg. Center police & street -repair parts 70.87 Ziemers Grocery street -planning -towels & meeting 25.68 Wallys Tire street-cem.-repairs & parts & tires 803.00 Wigen Chev. Co. street -police -repairs 85.91 Wesley Pharmacy fire -supplies 10.65 Mn MFOA acct -dues 10.00 Am.Soc. of Planning Officials adm.-asst.-dues 30.00 Browns Greenhouse park -trees 1051.79 Yvonne Bergquist rec.-refund 4.00 Hazel Baseman council -moving expense 325.00 Geo. Boller refund on deposit 20.00 Clutch & Transmission Service street -repairs 25.50 Commissioner of Transportation refund 13,944.38 Glencoe Enterprise arena -ads 6.30 Kjos Our Own Hdware chall-mo-fuses-bulbs 5.17 Lois Lohn rec.-refund 3.00 Mn.Finance Officers Assn. accountant -dues 30.00 Mn. Public Transit Assn. transit -dues 25.00 Mn.PlanningAssn. planning -membership 50.00 Mn.State Armory Bldg. Commission armory payment 7000.00 Patchin Fert. Service park -weed killer 130.00 Porta -Dock Inc. park -plywood 104.00 School Dist. 423 fire -fire fighting 36.00 State of Mn.Livestock San.Bd. CSOlicense fee 10.00 Trebelhorns Service Center police -service call 20.65 U.S. Civil Defense Council police -dues 15.00 L.N.Sickels Co. street -road materials 2101.48 Co.Auditor cc-eng.-tax print off 75.00 Foster Refrigeration police -city hall -repairs 229.33 Holiday Inn police -room expense 49.92 Marlys Kurtsweg rec.-refund 7.00 Morton Salt Co. street -street materials 594.87 State Treasurer PERA 2394.60 $ 54,461.67 -4 - Debt Service Fund Hospital Bonds of 1977 1st National Bank of St. Paul interest & fee $ 36,437.74 Nursing ;Home Bonds of 1964 Am. Nat'l Bank of St. Paul interest & fee 3,789.45 Nursing Home Bonds of 1968 Am. National Bank of St. Paul interest & fee 11,333.26 Improvement Bond Fund - Bonds of 1970 1st National Bank of St. Paul prin,interest & fee 54,628.97 Bonds of 1968 Am. National B nk of St. Paul prin,interest & fee 57,494.80 Bonds of 1976 NW National Bank of Mpls. prin,interest & Fee 189,009.40 Off Street Parking Fund Charles Bell servicing meters $ 160.00 Harvey Daharsh servicing meters 22.50 Hutch Utilities gas at rental house 4.48 Coast to Coast supplies 5.19 Krasen Hardware Hank supplies 10.41 202.58 Mun. Liquor Fund Ed Phillips & Sons liquor & mix $ 1418.59 Griggs, Cooper & Co. liquor, wine 2072.60 Old Peoria Co. liquor,wine, mix 675.18 Twin City Wine Co, wine 208.49 Twin City Wine Co, liquor,wine 418.98 Ed Phillips & Sons liquor,wine 1865.76 Griggs, Cooper & Co. liquor 1513.36 American Linen Supply Co. uniforms 99.08 Blectro Watchman Inc. quarterly charge 75.00 Hutchinson Cold Storage contract payment 150.00 Internal Revenue Service application 54.00 Junker Sanitation refuse charges 42.00 Hutchinson Telephone Co. phone service 28.91 Quades repairs 35.32 Judson Valley Enterprises ice bags 149.65 Coca Cola Bottling mix 199.80 A.J. Ogle Co. beer 714.65 Friendly Beverage Co. beer 1560.70 Lenneman Beverage beer 13,702.45 Locher Bros. Dist. abeer 7365.05 Triple G beer 5534.60 Hutchinson Leader advertising 18.72 Northland Beverages Inc. mix 215.30 Am. Linen Supply Co. uniform rental 74.72 Sprengler Trucking freight charges 326.74 Ralph Neuman mileage 29.25 Gamble Store supplies 6.97 43,756.67 l-TAT -xingr motel P.O. Box 246 • Phone (612) 879-6057 HUTCHINSON, MINNESOTA 55350 LEONARD KRULIKOSKY, Owner June 14, 1978 Mr. D. J. Black, Mayor and City Council FOR YOUR INFORMATION City of Hutchinson, Minnesota Dear Mr. Black, This letter is written to express our interest in expanding our present motel facility on Highway 7 West through the Industrial Revenue Bond on Tax Increment Financial method of development. We have operated the King Motel for the past 13 years and the motel presently has 24 units. Plans, projections and other requirements are being prepared and will be presented in the near future. Please consider us in any future expansion for a motel, resturant and lounge facility in Hutchinson. Very truly yours, King Motel Leonard and Harriet K ulikosky POLICE DEPARTMENT MEMORANDUM TO: Mayor Black FROM • Dean M._0' Borsky, Chief of Police SUBJECT: DATE: 6/9/78 FOR YOUR INFORMATION For your information, I have been elected Third Vice President of the Minnesota Chiefs of Police Association and will assume the presidency in 1981. rM0/ jma (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 June 12, 1978 Melvin M. Klockmann 545 Franklin Street South Hutchinson, MN 55350 Dear Mr. Klockmann: FOR YOUR INFORMATION In a meeting, May 9, 1978, with you, Mr. Elden Willard, and myself, we discussed your building and property on Erie Street. During this meeting, a request was made to you to give the City a schedule that would be workable for you to clean up and remove the building. Also, at that time I requested you make the property safe by closing the building and removing the car from blocks. I indicated at that meeting that I would expect to see the area cleaned up outside, and the area inside secured and generally cleaned and combustibles removed by June 10, 1978. At that time, I also mentioned that if the problem was not taken care of, we would inspect the building and take necessary action. On June 12, 1978, accompanied by Mr. Homer Pittman, Building Inspector, we inspected the building and premises. From May 9th, to the present, it appears that nothing has been done to improve the area. In fact, I feel it has become more of a problem, with the door completely removed from the West end, windows still broken or missing, and the wood, paper, and old clothing not yet removed or piled in any safe manner. Pictures taken May 9, 1978 and again on June 12, 1978 will bear this out. Respectfully, CITY„OF HUTCHINSO/ ` /Field , g Fire Marshal pv cc: City Council City Attorney Gary D. Plotz Elden Willard Homer Pittman Lloyd Schlueter American Water Works Association 16666 West Quincy Avenue I Denver, Colo. 80235 1303 794-7711 FOR YOUR INFORMATION Congratulations! I have just learned that the staff of your utility has worked the entire year of 1977 without a disabling injury accident. On behalf of the Officers and Board of Directors of A`AVA, I commend you and your organization on this outstanding record. The section officers and safety chairman join me in congratulating your staff on this achievement. The safety record of the Water Utility Industry continues to be a matter of great concern to all of us. The AUWA Accident Prevention Committee, with the assistance of the Section Safety Chairmen, is continuing to expand its safety programs to help water utilities improve their accident rates. We appreciate the contributions you have made this past year to our industry -wide safety record. Your continued effort to prevent accidents will not only benefit your utility, but will assist in improving the safety record of the water utility industry. Keep up the good work. Robert R. Peters President RRP/fw President ROBERT R. PETERS, Norfolk, Virginia President -Elect- CURTIS H. STANTON, Orlando, Florida Vice -President- DONALD K. SHINE, Wyoming, Michigan Past -President CHESTER A. RING 3rd, Elizabeth, New Jersey Secretary -Treasurer GRANT A. COLTON. Pittsburgh, Pennsylvania Executive Director ERIC F. JOHNSON, Denver, Colorado FOR YOUR INFORMATION City of Hutchinson Safety Committee The City Safety Committee met on May 26, 1978 at 3:30 P.M. at City Hall. Members present were George Field, Earl Alsleben, Cal Rice, Clyde Drahos, Jim Brodd, Donald Vorbeck, and Janell Swanson. The meeting was called to order by George Field: 1. Suggestion boxes were opened and 8-10 suggestions were read by all present. Followup answers will come out in the newsletter with the next paycheck. 2. George Field reported on a meeting attended by various department heads at which the safety policy was discussed, and how it should be interpreted for their men respectively. 3. Accident reports were to be reviewed though none were reported since the April 13 meeting. 4. The subject of safety glasses was discussed at a department heads meeting last week and it was decided to bring a request to the City Council for partial or full funding for city employees, due to an insurance company recommendation that employees wear them. A meeting was also held to enhance safety awareness for all persons covered under our Workman's Compensation policy. This meeting in- cluded persons representing Hutchinson Utilities, Burns Manor, Hutchirs on Community Hospital and the City of Hutchinson. 5. George Field gave an update on the city safety program. In the past presentations have been given by state representatives but due to some bad reports on field presentations in other towns these programs will no longer be available, so our safety programs will be presented by local people. 6. Noise levels have been tested at the street garage and are posted there for the various pieces of machinery. A clarification of the posted time limits was requested. As interpreted by the safety committee, the posted time limits are the longest total time one can use that piece of equipment in an eight hour shift. 7. George Field reported that response has been good in the reading of the safety manual and signed response to that effect. 8. The meeting was adjourned at 4:30 P.M. Clarence E. Schultz Auditor Dana L. Reed Deputy Hutchinson City Council Gary Plotz, Administrator Hutchinson, Minnesota 55350 Mr. Plotz: McLEOD COUNTY Glencoe, Minnesota 55336 O Glencoe Tel (612) 864-5551 McLEOD COUNTY EQUAL OPPORTUNITY EMPLOM £222 June 7, 1978 FOR YOUR INFORMATION Kindly inform your City Council that the McLeod County Board of Commissioners have appointed Melvin Sprengeler, Rt. 1 Plato, Minnesota (Tele. 238-2318) and Ben Klima, Sr., Rt. 1 Silver Lake (Tele. 879-3847) to serve on the Hutchinson Air- port Zoning Board. Kindly advise them as to the date and place of the first meeting for said Zoning Board. Sincerely yours, Clarence E. Schultz McLeod County Auditor CES:dr RESOUJT'I0N 110. of 1978 • • , OF McLEOD COUNTY AUTHORIZDI G THE CMTION OF JOI17T AIRPORT Z01UNG BOARD ' At a meeting of the Board of Commissioners of McLeod , herein - County after called the County, on June 6 197 8, Commissioner Wacker seconded by Commissioner • Popp introduced the folloudlig resolution and moved.its adoption. 11'11IREAS, The WXIA IX(city) of Hutchinson hereinafter called the llhudcipali.ty, owns and controls an airport; and IM RF•.AS, Portions of the airport hazard area to such airport are located outside the territorial limits of said 11micipality but within the territor- ial limits of this County; and 1401EAS, The above Municipality has requested in writing that we join -with them in the creation of a Joint Airport Zoning Board; and EUE4 M, This County deers it necessary and excpedient to create a Joint Airport Zoning Board in cooperation with nthe above Municipality pursuant to 1~ii.nn. Stat. 360.063, Subd. 3, and other applicable laws for the purpose of establishing, ad-0nistering and enforcing zoning laws for the areas sur- rourxiing the airport and for the protection of the airport and the public; and INEM .AS, The above statute provides that this County has the right to appoint two persons to said Board (said persons need not be members of this Board), and WR REAS, Subd. 8 of Section 32 of the Appropriations Bill passed by the Minnesota Legislature effective July 1, 1973, provides that no moneys shall be expended by the Commissioner of Aeronautics of the State of Minnesota to improve and maintain an airport unless the gover, ental unit owning the air- port has or is establishing a zoning authority for the airport. NOd, THEREFCRr, HE IT RESOLVED By the undersigned County as follows: FC]RM NO. 3 1. That there is hereby created in cooperation -with the above l unicipality a Joint Airport Zoning Board to be composed of repre— sentatives of the undersigned County and representatives of the above Ihmicipality pursuant to iiim. Stat. 360.063, Subd. 3. 2. That the undersigned County hereby appoints Ben Klima, Sr. - and Melvin Sprengeler to be their representatives on said Board, said persons to serve for an indefinite term until they resign or are replaced by the undersigned County. ROLL CALL, Comnissioners voting aye: Bullert, Wacker, Christensen, Fiecke. Popes_ Commissioners voting nay: none Resolution declared passed: , Name and Title Attest: I hereby certify that the foregoing resolution is a true and correct copy► of the original resolution and is now on file in my office and is recorded In Auditor or Clerk Willmar Video ic. May 11, 1978 The Honorable D. J. Black Mayor City of Hutchinson Hutchinson, MN 55350 Dear Mayor Black: A SUBSIDIARY OF 3ITAGE COMMUNICATIONS, INC. 1�g1011 ti '"Y1978 00 M REC�v� ti FOR YOUR INFORMATION I enjoyed the brief conversation we had on May 8 concerning cable television service in Hutchinson, Minnesota. I would like to emphasize, in writing, our sincere interest in providing your city of Hutchinson with cable television service. As I stated to you by phone, we have contacted Communications Systems, Inc. expressing an interest in purchasing equipment which is presently installed in Hutchinson related to their cable television effort. Directly after completing my conversation with you, I contacted Mr. Hubertus Sarrazin of Communications Systems, Inc. informing him of our continued interest in Hutchinson and also informing him of this correspondence which would be made directly to you. Although Communications,Systems, Inc. has had a franchise in Hutchinson for several years, only a very small portion of the system was ever constructed. My company owns and operates many systems both smaller and much larger than the system which would be constructed in Hutchinson. We sincerely feel we could provide an excellent thriving service in your community which would be both beneficial to the city of Hutchinson and also to my company. Possibly my showing an interest in Hutchinson will generate some concern on behalf of Communications Systems, Inc. and also instill some renewed interest by your City Council and other Hutchinson residents. Regardless what your decision would be as an individual, I am very interested in promoting cable television. Anything I can do to assist you in expediting the construction of a workable system in Hutchinson, please feel free to ask. 400 N.E. Lakeland Drive • Willmar, Minnesota 56201 • Phone (612) 235-1530 Benson office: 1120 Atlantic, Benson, Minnesota 56215 • Phone (612) 842-6031 Mayor Black, Hutchinson May 11, 1978 Page 2 I am also enclosing a copy to show some of our growth I truly believe this letter all parties concerned. Respectfully, 6;�, - — Calvin F. C rlson Manager Northern Video, Inc. rls Enclosure of my company's annual report over the past several years. is in the best interests of MAY 1978 cN RECF[VEp r W O Br co ti ���� Adeoc ' *;Fot Retaided FOR YOUR INFORMATION `M �� r AL ,cam aft ajA:cc� Do t Member Chapter Minnesota ARC and NARC CHAMBER OF COMMERCE NEW, 'TER MAY, 1978 Chamber Survey Results .. . Economic Development Committee Dave Doelger The Economic Development Committee reports that of the survey sent to 30 communities in Minnesota with popula- tions close to ours, more than 65%, of the surveys were re- turned. The major recommendations based on survey analysis: 1. Take care of existing industry and foster its expansion. 2. Concentrate recruiting efforts on smaller high quality Minnesota based companies which will grow with the com- munity. 3. Work with Ambassadors to establish a viable selling team to make presentations to prospects. Also develop a roup of experts which could be used as a resource by pros - 4. Advertising in periodicals should not be considered a major source of prospects. 5. All growing communities have an industrial park. We should make plans toward the time when our park will he filled, gear ourselves for future expansion. Retail Survey ... in Willmert During the month of April the Retail Committee of the Chamber of Commerce conducted a survey of all retail busi- ness in Hutchinson. Approximately 85% of those business own- ers or managers approached responded It was felt by many that the two most positive aspects of retailing in Hutchinson are the diversity of goods and services available and the fact that we are a retailing center and able to draw from a large radius. While there was a large number of positive points ex- pressed their were many more concerns. The two expressed most frequently were downtown parking and the slow progress on the downtown development project. Of those surveyed, an equal number felt the present busi- ness community was adequate as those who felt it wasn't. Con- cerning new business coming into the community, most felt we need a major department store, more restaurants and addi- tional manufacturing firms. An equal number felt that these should either he expansions of local firms or new business from outside our present community. One of the questions asked concerned new development for Hutchinson. A large percentage wanted new business lo- cated in the downtown shopping area. The other area most often mentioned was Highway Seven, both East and West. Most were in favor of the downtown redevelopment project. When asked if they were in favor of additional shopping for Hutchinson almost an equal number were in favor of this as those who were not. Our last question concerned the Chamber of Commerce and what members felt its function should be for the community. The most often mentioned responses were to promote and co- ordinate growth, keeping retailers informed and attracting new industry and retail business to Hutchinson. MACI Legislative Survey Two months ago, MACI sent all Chamber of Commerce a survey on the EVP's estimation of legislative affairs, es- pecially during the last session. The following preliminar% results were reported the first of May. 1. More active chamber legislatively this year ..78% 11% 11I/, 2. Interest by members in being more political . 80 4 12 3. Business climate over job climate ....... .. 40 20 36 4. More concern by legislators and citizens over improving business climate ........... 64 64 28 38 96 100 12 12 28 40 12 24 44 20 4 — A critique of how MACI (Minnesota Association of Cnm- merce and Industry)) might better serve local chambers was _. "Get out here in the 'boonies' and teach us flow to teach our people to testify and lobby effectively." I don't really consider Hutchinson 'the boonies', but your editor concurs with the: sentiment. Management Tips — Help on Manageing Time Steps to take to setup a time economics program: s Set a goal to get three things completed in the morn- ing; this provides a sense of accomplishment and stimulates productivity the rest of the day. • Exercise judgement in determining whether or not to speak with people calling on the phone. *Try to structure contact with co-workers on a ratio of 907 productive/107, social basis. • Use a memo pad to request information/action when re- viewing morning mail. • Take the time to read carefully all material on which action must be taken so details aren't overlooked. Scanning of such material often makes rereading necesary, thus, is a time -waster. • Handle lengthy chores by making an "action" outline. • Date and initial all correspondence and make notations on actions taken on each letter, memo, report. • Scan table of contents of publications; read only articles of interest. Key: Make efficient time managemedt a constant, con- tinuing priolity goal. Basic: Handle each piece of paper only once, if possible. Source: Barbara Fisher, corporate insurance administrator, SGI Industries, Inc., 76 Euclid Ave., Haddonfield, N.J. 08033 Solicitations Alert ... The City of "Hutchinson has a city ordinance on soliciting funds, golds or merchandise within the city limits and pre- vents solicitations unless certain guidelines are followed and permission received from the City Council. This ordinance does not affect or apply to the American Red Cross, the local Budget Committee of Hutchinson or churches in this muni- cipality. If you are approached in your business or home and have a question on the solicitation, please refer those solicit- ing to the city clerk at city hall and personally call either the city i lark or the police dept. and report their activities. CROW RIVER REGIONAL 410 West 5th Street Willmar, MN 56201 Burton L. Sundberg, Director Kathy Matson, Assistant Director 22 23 4-c,bIF DAT.. .;_y 23, 1.r� .`; /9,78 ��.0 FRO!': Burton Sundberg, Di-ector r � v� row d• BY. o TO: Governing Bodic:; of the CR2L System RE: 1979 Budget Enclosed arc 2 copicz of t.ie CREL Budget as ipi,_ oved by the Library Board at taei.r „ay 8th meeting. As you will noise the board is requesting a C"S inc: case from each governing body ovc,• that of FY1978. Please feel free to call Liu u-- any of the libru y trio tcco if you have an -Y Thank yo:i fo— everyco.l�'_.. _:. ion. Y r✓�� SERVING: KANDIYOHI, MEEKEH AND McIEOD COUNTIES (Ar )proved by the Library Board 8, 1978 ) CROW RIVER REGIONAL LIBRARY BOARD 1979 BUDGET INCOME State and Federal Aid (Estimate) - $100,000.00 Kandiyohi County 54,436.80 Meeker County 37,785.30 McLeod County 41,406.75 Willmar 6% Increase. 44,539.20 Litchfield 23,158.70 Hutchinson 33,071.60 Glencoe 14,146.65 Petty Cash (Including rentals, charges and fines) 13,000.00 Interest and other (Including reimbursements) 3,000.00 365,545.00 Expected carry-over and reserve 20,000.00 $385,545.00 DISBURSEMENTS ($3,300 less) 0 Equipment......................................................... 3,100.00 Branches (10) 400.00 Willmar (HQ) 700.00 Glencoe, Hutch. & Litchfield 1,500.00 Audio Visual Equipment 500.00 Maintenance....................................................... 12,380.00 Custodial supplies, etc. 880.00 Telephone 2,200.00 Teletype 1,600.00 Bookmobile operation 7,700.00 (Includes insurance) xUMaterials......................................................... Books (adult and childrens) 63,000.00 Periodicals 4,800.00 Pamphlets 200.00 AudioVisual 5,794.00 Paintings -0- Binding 800.00 Micro Forms 100.00 ($3000 less) (S)Bookmobile Amortization ........................................... Branch Amortization ............................................... Reserve........................................................... Other................................................. Supplies 8,500.00 Printing and Promotion 700.00 Programming 200.00 Postage 3,000.00 Mileage and meetings 4,000.00 Memberships 400.00 Insurance 4,000.00 Equipment rental 6,500.00 Auditing service 700.00 Bookkeeping costs 1,500.00 74,694.00 3,000.00 700.00 500.00 29,500.00 Salaries (See "Salaries and Wages" sheet: 6.5% Increase) .......... •230,751.00 Employer's share .................................................. 32,000.00 Hosp/Med. Insurance 12,000.00 PERA and Social Security 20,000.00 $385,545.00 OThese categories in the budget were reduced in order to providc for an increase in salaries and wages. If more than expected income is realized, it will be used to re -fund these shorted categories. CROW RIVER REGIONAL LIBRARY RD SALARIES AND WAGES 1979 POSITION Name of Employee Location Hrs/Wk Hourly rate Annual Salary (Wages) Note DIRECTOR Burton Sundberg CRRL 40 $22,365.00 1 ASSISTANT DIRECTOR Kathy Matson CRRL 40 13,845.00 1 DEPARTMENT HEADS Shirley Wicklund W 36 5.89 11,023.00 1 Ric DuBois BK 40 5.97 12,415.00 1 Martin Swalboski LT 40 5.77 11,991.00 1 Barbara Whittenberg HU 37 5.21 10,021.00 1 Shirley Chapman GL 40 4.17 8,674.00 1 LIBRARY ASSISTANTS (Salaried) Carol Blunt IT 31 4.13 6,651.00 1 Natalie Quinn W 33 3.79 6,512.00 1 Norita Levy HU 37 3.99 7,683.00 1 Carolyn Olson W 30 4.17 6,512.00 1 Marilyn Sandahl W 30 3.20 4,991.00 1 Nancy Brunsvold BK 40 3.49 7,257.00 1 Laurie Fostervold W 40 3.20 6,646.00 1 LIBRARY ASSISTANTS (Hourly) Evelyn Bomstad W 25 4.88 6,344.00 1 Kristin Carlson LT 30 3.48 5,429.00 1,2 Eunice Frederickson LT 22 2.96 3,386.00 1 Lorraine Erickson HU 13 3.13 2,116.00 1 Marie Antony HU 4 3.34 695.00 1 Marilyn Uelund GL 14 3.48 2,533.00 1 Connie Holland GL 14 2.90 2,111.00 3 Debbie Tonsfeldt W 20 3.20 3,328.00 1,2 Mary Henke HU 10 3.79 1,971.00 1 ADULT SUBSTITUTES CRRL 10 2.90-3.75 2,000.00 4 STUDENT ASSISTANTS 2-3 GL 24 2.30 2-3 HU 37 2.30 3-4 LT 40 2.30 14,500.00 5 2-3 W 20 2.30 BOOKMOBILE #2 Lois Sarsland BK#2 8 3.63 1,510.00 1 Mavis Willroth BK#2 8 3.55 1,477.00 1 BRANCH LIBRARIANS Adrian Day RA 18 3.00 2,808.00 6 Betty Anderson AT 18 3.20 2,995.00 1 Loyce Knutson GC 18 3.20 2,995.00 1 Inez Lundberg NL 20 3.20 3,328.00 1 Viola Flann LL 14 3.20 2,330.00 1 Nora Fricke SP 16 3.20 2,662.00 1 Roule Ketcham CO 14 3.20 2,330.00 1 Gladys Paulson DA 22 3.34 3,821.00 1 Sharon Noerenberg WI 20 3.20 3,328.00 1 Loretta Hochsprung BRO 18 3.00 2,808.00 6 Branch Substitutes CRRL 12 2.90 1,810.00 3 CUSTODIANS Glen Nelson W 31 5,339.00 1 Robert Polingo LT ? 2,786.00 1,2 Harry Singenheimer HU 20 4,175.00 1 GL ? 1,050.00 1,2 20% WORK/STUDY PAYMENTS 2,200.00 $230,751.00 1. 6.5% Increase across the board. 2. Schedule will vary. 3. Raised to Federal Minimum wage of $2.90/Hr. 4. Director will set these wages. 5. All students to start at $2.30/Hr but increase l0cents/Hr each year worked. 6. Increase slightly more than 6.5% in order.to bring to one step below other Branch Lbrns. t The meeting was called to order by chairman, Ralph Bergstrom. Motion by Howard Christianson, second by Kathy McGraw, that the minutes be -approved and filed. Carried. Motion by LeRoy Sanders, second by Jeanette Buchanan, that the treasurer's report be approved and filed. Carried. Aleda Swanson has been appointed by the chairman to fill Mr. Hoese's place on the Finance Committee. The director's report was distributed. Because of the lateness of the hour (due to the retirement dinner prior to the meeting), members were encouraged to read the report later and bring any comments or questions to the next meeting. The bills were presented for payment. Leif Fostervold moved, second by LeRoy Sanders, that the bills be paid. Carried. Committee Reports: a. SMAHC Grant Update -- "America, This is Your Life!" programs have been well attended. It will be presented in Dassel on May 18 and in Lake -Lillian on May 25. b. Renville County -- Mrs. Matson spoke to the Renville Lions Club prior to the board meeting about the regional library proposal. There will be a presentation to the Renville County Board of Commissioners on May 23 at 10:00 a.m. The Bird Island Library Board has recommended participation in the CRRL system; however, their City Council has tabled the proposal until they can examine the contract. Communications: a. MLA will be held May 24-26 at St. Catherine's in St. Paul. Board members were en- couraged to attend. b. ALA will be held in Chicago this year. Mrs. Matson would be able to attend and money is available in the budget for this. She presented an estimate of $317.00 for expenses to attend the conference. Motion made by Alyce Gandrud, second by Howard Christianson, MIMn-, OF CROW RIVER REGIONAL LIBRAR 0ARD May 8, 1978 FOR YOUR INFORMATION The Crow River Regional Library Board met at the Willmar Library on Monday, May 8, 1978.,, Present: Mrs. Bea Thompson, Litchfield Representing: Litchfield Rev. Duane Grage, Litchfield of Litchfield Miss Aleda Swanson, Dassel to Meeker County Mr. Leif Fostervold, Spicer of Kandiyohi County Mr. Orlynn Mankell, New London ToKandiyohi County Mrs. Alyce Gandrud, Sunburg It Kandiyohi County Mr. Wayne Hebrink, Renville 21Kandiyohi County Mr. LeRoy Sanders, Willmar to Willmar Mrs. Marcia Kleberg, Willmar Willmar Mrs. Jeanette Buchanan, Willmar Willmar Mr. Howard Christianson, Hutchinson " McLeod County Mrs. Rosella Lipke, Stewart McLeod County Mrs. Kathy McGraw, Hutchinson Hutchinson Mr. Ralph Bergstrom, Hutchinson Hutchinson Mr. Howard Hoese, Glencoe " Glencoe Mr. Burton Sundberg, CRRL Director Mrs. Kathy Matson, Asst. Dir., CRRL Also present: Mr. Earl Larson, Kandiyohi,County Commissioner Absent: Mrs. Joan Reckdahl, Grove City* Representing: Meeker County Mrs. Karen Osterberg, Watkins* itMeeker County Mrs. Maria Nathe, Winsted " McLeod County *Excused Absence The meeting was called to order by chairman, Ralph Bergstrom. Motion by Howard Christianson, second by Kathy McGraw, that the minutes be -approved and filed. Carried. Motion by LeRoy Sanders, second by Jeanette Buchanan, that the treasurer's report be approved and filed. Carried. Aleda Swanson has been appointed by the chairman to fill Mr. Hoese's place on the Finance Committee. The director's report was distributed. Because of the lateness of the hour (due to the retirement dinner prior to the meeting), members were encouraged to read the report later and bring any comments or questions to the next meeting. The bills were presented for payment. Leif Fostervold moved, second by LeRoy Sanders, that the bills be paid. Carried. Committee Reports: a. SMAHC Grant Update -- "America, This is Your Life!" programs have been well attended. It will be presented in Dassel on May 18 and in Lake -Lillian on May 25. b. Renville County -- Mrs. Matson spoke to the Renville Lions Club prior to the board meeting about the regional library proposal. There will be a presentation to the Renville County Board of Commissioners on May 23 at 10:00 a.m. The Bird Island Library Board has recommended participation in the CRRL system; however, their City Council has tabled the proposal until they can examine the contract. Communications: a. MLA will be held May 24-26 at St. Catherine's in St. Paul. Board members were en- couraged to attend. b. ALA will be held in Chicago this year. Mrs. Matson would be able to attend and money is available in the budget for this. She presented an estimate of $317.00 for expenses to attend the conference. Motion made by Alyce Gandrud, second by Howard Christianson, .ru 4 that Mrs. Matson attend ALA in Chicago on June 23-28 and that her expenses be paid. Motion carried. c. New Library Enabling Legislation and Formula -- delayed until next month. Unfinished Business: a. Report on fire extinguishers -- two of the ten branches have them. One has been ! installed in Brownton. A follow-up report will be submitted later. b. The signatures of Mr. Bergstrom, Mr. Fostervold, and Mr. Sanders were obtained for the signature bar. c. Governor's Pre -White House Conference -- Mr. Sanders and Mr. Bergstrom volunteered to be nominated for this. d. LSCA Title I Special Grant Application -- The letter of intent to apply was sent and a copy is attached. The amount of the grant applied for is $1,825.00. The grant application forms have been received and official application for special services to our Spanish-speaking population will be made by June 30. New Business: a. Two bids have been received for the 16mm film projector for the Glencoe Library. They are: Modern Sound, Inc., $771.00 and Blumberg Photosound of Minneapolis $644.71. These bids are for a Bell and Howell slot -loading sound 16mm projector. Mr. Hoese moved, .second by Bea'Thompson, that we approve the purchase of the projector from Blumberg Photosound in Minneapolis. Carried. b. Leif Fostervold, chairman of the Finance Committee, presented the proposed 1979 Budget A copy is attached. After careful perusal by the board, Mr. Fostervold moved, second by Mr. Sanders, that the 1979 Budget be approved. Carried. Copies will be sent to the governing bodies. c. Statewide Reciprocal Borrowing Compact -- Rev. Grage moved, second by Howard Christianson, that this be tabled until the next meeting. Carried. Respectfully submitted, I Jeanette Buchanan Secretary CROW RIVER REGIONAL LIBRAR_.. TREASURER'S REPORT May 1978 LeRoy Sanders, Treasurer BEET MONTH YEAR TO DATE 0 Balance. 8 8 (631.08) 8 1.32 -- Receipts: State/Fed Aid(revised 1/31) 1009000.00 24,245.00 479245.00 Kandiyohi County 51,331.18 25,665.60 Meeker County 35,563.92 119854.64 McLeod County 38,991.02 Willmar 419998.26 219000.00 Litchfield 219?97.26 10,.898.64 Hutchinson 31,142.19 159571.10 Glencoe 149262.97 7,131.49 Petty Cash 129000.00 1,086.78 79453.16 Gifts -0- 100.00 104.00 Other 32000.00 19669.29 99210.67 350,086. 27,101.07 15T9130-30 From 1977 Budget 289548.70 From Reserve 99653.50 TOTAL RECEIPTS plus BALANCE $3889289.00 $ 26,469.99 $1569131.62 FUND ATA DEPARTMENT APPROPRIATIONS MTD EXPENDITURES YTD EXPENDITURES % SPENT MXPENDED SAL --LIBRARY - - - - PERSONAL SERVICES SI►LARIES -- - - 217,259.00 19,910.89 %,334.79 q4.3% 120,924.71 PERFORMING ARTS -3.500.00 8,700.00 1,075.00 991.07 2,123.51 --- 60.71 5,267.42 60.5% 1.376.49 - 3.432.58 HOSPITAL MED. INSURANCE PERA & SOCIAL SECURITY ' 18.000.00 1,699.01 8,939.82 49.7% 9,060.18 --1-12,665.5 -45.51-- 134,793.4& - -TOTAL - - -247,459.00---23,675.97 MATERIALS BOOKS: ADULT 54.000.00 3,003.69 20,447.98 37.9% 33,552.02 - BOOKS: CHILDRENS -• 38,000.00- 4.800.00 101253.05 _______4,6%.66._26.1% 761.34 3,012.53 62.8% 13,303.34. 1,787.47 PERIODICALS PAMPHLETS 500.00 - 60.22 323.06 64.6% 176.94 - AUDIO VISUAL - - ---- 6,000.00 - 471.10 •0.00 ---3,318.05 -: --- 55.3% 0.00 •0.0% ---2.681.95 400.00 PAINTINGS ' BINDING 400.00 800.00 21.52 471.69 y9.0% 328.31 --MICROFORMS -------- 300.00 84,800.00 15.37 5,586.29 32,285.34 38.1% 284.63 52,514.66 TOTAL MAINTENANCE CUSTODIAL SUPPLIES & SERV."- - 8RO*OO --24.67- -386.89 • - - 44.0% --- 493.11 TELEPHONE 7,700.00 1,600.00 75.33 141.40 814.51 37.0% 656.85 41.1% 1,385.49 9x3.15 TELETYPE - BOOKMOBILD OPERATION (ENCL.INSri-- 7,000.00 -- 516.47-- 3,332.03 47.6%-----3,667.97 TOTAL 11.660.00 757.87 5.190.28 _ U4.4% 6,489.72 OTHER - SUPPLIES 8,500.00 -708.80 ''.415.41 - - Y1 .9% --•,084.59 PROMOTION & PROGRAMS 900.00 2,750.00 137.89 317.74 703.92 78.24' 1,514.08 55.1% 196.08 1,235.9? POSTAGE -MILEAGE MILEAGE & MEETINGS -- 4,000.00 566.70 1.833.05 - 45.8% q0.5% --- 2,166.95 10.00 MEMBERSHIPS 400.00 3,600.00 '0.00 162.00 3,953.86 109.8% 238.00 353.865 INSURANCE - ---- EQUIPMENT RENTAL - -- - 5.500.00 600.00 - 355.46 -- 700.00 -----3,777.89 68.7% 700.00 116.7% - 1,722.11 100.00 AUDITING SERVICES BOOKKEEPING SERVICES 1.500.00 125.00 625.00 41.7% '0.00 '0.0% 875.00 ---- - MISC. RESERVE -' - "" -500.00- 28,250.00 --'0.00- 2.911.59 -- 37.685.21 62.6% -- 500.00 10,564.79 TOTAL CAPITAL OUTLAY - EQUIPMENT -9,400.00 671.66- -5.529.49 -58.8% '0.0% 3.870.51 BOOKMOBILE AMORTIZATION FUND 6,000.00 700.00 10.00 0.00 10.00 '0.00 •0.0% 6,000.00 700.00 BRANCH LIB.,AMORTIZATION FUND -' - --- 16100.00-- 671.66 5,529.49--34.35 101570.51 .--=AL TOTAL LIBRARY -- 388,289.00 33,603.38 Investments redeemed $ 27,538.00 Investments purchased 239489.61 Ending cash balance (3,085.00) Savings Pass Book $45,069.37 as of May 31, 1978 173,355.86 44.6% 214,933.14 $1509901.00 1369761.76 (3,085.00) HUTCHINSON CITY COUNCIL SPECIAL MEETING MONDAY, JUNE 5, 1978 2:00 P.M. A G E N D A 1. Consideration of Recommendation of Summer Employees for Public Works Department Action - Motion to reject - Motion to approve summer employees 2. Consideration of Recommendation of Full -Time Employee for Liquor Store Action - Motion to reject - Motion to approve employment 0 (612) 879-2311 '/T Y OF HUTCHINSON WASHINGTON AVENUE WEST CHINSON, MINN. 55350 M E M O R A N D U M DATE: June 1, 1978 TO: CITY COUNCIL FROM: DIRECTOR OF PUBLIC WORKS RE: SUMMER EMPLOYEES As per my memo of May 23, 1978, we submit the following two names to fill the void caused by the Dutch Elm program and ask approval to have them begin work as soon as possible. 1. Dan Prochnow 716 Shady Ridge Road 2. Craig McLain 755 Spruce Street In addition, we request approval for the following person to be placed on the payroll. This is a budgeted summer employee for parks. 1. Cathy Duehn 864 Miller Ave. Also, the Park Department has been short one full time employee for quite some time. We are proposing to fill this position this fall; however, during our busy summer season we request approval for the following two people to assist in that department: 1. Douglas Antony 335 Charles Street 2. Steve Kreitlow 530 Linden Ave. To complete the outside readers by the Water Department we have budgeted summer employees. We request approval of the following two people to fill this need. 1. Jeffery Larson 665 Southview Drive 2. David Sievert 390 West Pishney Lane Recommended hourly rates are from $2.85 to $3.20 per hour, depending on the experience of individual employees. Copy: Fred Roberts Clyde Drahos (612) 879-2311 HUTIH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June 1, 1978 TO: CITY COUNCIL FROM: PERSONNEL COORDINATOR, LIQUOR STORE MANAGER RE: LIQUOR STORE CLERK We request approval of the following person to complete the staffing at the Liquor Store, with employment to begin immediately on a full time basis. William Schiebel 345 Adams St. Rate: Grade II, Step 6 Respectfully, Personnel Coordinator