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cp10-25-1977 cw HUTCHINSON CITY CALENDAR WEEK OF October 23 TO October 29 10 1877 WEDNESDAY 7:00 A.M. - Community Center at Civic Arena THURSDAY :00 A.M. - City Council with Department Heads MONDAY 8:00 A.M. - Realtor Proposals Received at 'City Hall FRIDAY TUESDAY 7:30 P.M. - City Council Meeting SATURDAY ADMINISTRATIVE OCTOBER 25, 1977 CITY OF HUTCHINSON ISSUE NO. 16 DOWNTOWN The Downtown Development Committee has scheduled a meeting for next Wednesday, November 2, at 2:00 P.M. at City -Hall. The purpose of the meeting is to offer any assistance to local businesses (owner or rent- ers) to develop a proposal which would accommodate expansion or other development inter- ests (see attached letter). A direct mailing of this letter was made to all businesses in the downtown area. In addi- tion, the Downtown Committee has requested the placement of an advertisement regarding this meeting in the Tuesday and Thursday issues of the Leader. LOCAL FOLLOW-UP ON DOWNTOWN MAILINGS This Monday, October 24, Clarence Simonowicz and I followed up the direct mailings that were made for solicitation of development proposals. Clarence and I met with the respective bank institutions (Irvin Burich, Tom'Cone, and Arnold Witte). It appears First Federal Savings and Loan and Citizens Bank are open to some type of developing in the downtown. We also met with Frank Fay and Dick Peterson regarding contacts they have had with developers. LOGIS - ACCOUNTING SYSTEM Ted Willard, Executive Director of LOGIS, came to Hutchinson on Wednesday, October 19, and provided Ken Merrill, Roberta Tabberson, and me with a summary presentation of their ac- counting module. In the next two months, Ken and I will be taking the necessary steps to implement the new accounting system anticipated for January of 1978. LOCAL AUDITORS We have contacted the three local CPA's in Hutchinson (Lyle Jensen, David McGraw, and Rich- ard Anderson). Mr. Jensen and Mr. Anderson have met with Ken and me; and we have offered any assistance (audit reports, information on accounts, etc.) to facilitate their develop- ment of a proposal. Ken and I will be meeting with David McGraw tomorrow. Administrative Update October 25, 1977 I suggest that the City Council consider establishing a date to listen to proposals for this year's year -ending audit, perhaps during the second week of November. ANNUAL ADMINISTRATIVE (ICMA) CONFERENCE - NOVEMBER 1-4, 1977 Next week (Monday, November 1 through Friday, November 4) I will be attending the ICMA Conference in Atlanta, Georgia. I will be providing you with a written report of what I have learned at the seminar's meetings. It is noted that I will not be in attendance at the special Planning Commission meeting, October 31, or the Downtown Development meeting (Wednesday, November 2). COMMUNITY HOSPITAL UTILIZING COMMUNITY EDUCATION PROGRAM It is noted that the hospital, like the City, will be providing their department heads and other employees with the same course (communication, motivation, and discipline). -2- "1 V (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 October 20, 1977 Dear Si r: The City of Hutchinson is in the process of seeking development interest in the downtown area. The City has sent a mailing to several large scale developers within the State of Minnesota that may be interested in submitting proposals. The Downtown Development Committee and others feel the same type of governmental service and assistance should be offered to any local parties no matter how large or small their development interest may be. The Committee feels there may be a number of local owners or business operations that may desire to expand their space or seek new locations in the downtown area. In a City the size of Hutchinson's downtown area there are obviously businessmen that have tried to expand or relocate, but have not been able to do so because of high acquisition costs of the abutting parcel and building(s). It is possible the City could, through tax incremental financing, make this an economic possibility. To assist anyone having these or similar interests we will be holding a special meeting at 2:00 P.M., Wednesday, November 2, 1977 in the second floor auditorium of City Hall. The purpose of this meting will be to discuss how you or any other business might develop a proposal which would accommodate your expansion or development interests with City assistance. If by chance you are unable to make the meeting, Gary Plotz, City Administrator is available to meet with you at your convenience. Sincerely, CITY OF HUTCHINSON .J. Black, Mayor e AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 25, 1977 A. Call Meeting to Order - 7:30 P.M. ,,/2. Invocation - Reverend Maynard Johnson ,/3. Consideration of Minutes dated October 11, 1977 from Regular Meeting Action - Motion to approve - Motion to approve as amended 4. Public Hearing None 5. Communications, Requests and Petitions V (a) Consideration of Request to Attend Accounting I Class by Janell Swanson Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances ./(a) Resolution No. 6034 - Transferring $10,000 from Liquor Store to General Fund Action - Motion to reject - Motion to waive reading and adopt ,/(b) Ordinance No. 30/77 - Ordinance Amending Ordinance No. 519 Revising the Name of the Community Center Board to Hutchinson Civic Arena Board Action - Motion to reject - Motion to waive first reading and set second reading for next Council meeting ,/(c) Resolution No. 6035 - Commending Victor Oleson Action - Motion to reject - Motion to waive reading and adopt 7. /Reports of Officers, Boards and Commissions ✓(a) Minutes of Downtown Development Committee dated October 4 and 18, 1977 Action - Order by Mayor received for filing Ab) Minutes of Hutchinson Planning Commission dated September 20, 1977 Action - Order by Mayor received for filing Council Agenda October 25, 1977 Ac) Minutes of Burns Manor Nursing Home dated September 22, 1977 Action - Order by Mayor received for filing J(d) Minutes of Hospital Executive Committee Meeting dated September 2, 1977 and September 8, 1977 and Board of Directors Meeting dated September 20, 1977 Action - Order by Mayor received for filing J(e) Minutes of Transportation Board dated October 19, 1977 Action - Order by Mayor received for filing -I(f) Minutes of Park and Recreation Board dated October 4, 1977 Action - Order by Mayor received for filing J(g) Minutes of Hutchinson Community Center Board dated October 14, 1977 Action - Order by Mayor received for filing 8. Unfinished Business ,/(a) Consideration of Civic Arena Lease between City of Hutchinson and School District No. 423 Action - Motion to reject - Motion to authorize Mayor and City Clerk to enter into agreement I(b) Consideration of Request for 15 -Minute Parking Meters Along South Portion of First Avenue0 Lc kwest (between Main and Alley) Th Action - Motion to reject - Motion to approve 15 -minute parking meters 9. New Business 4a) Consideration of Establishing Date for First Council Meeting in November Action - J(b) Consideration of Delinquent Water and Sewer Accounts Action - Motion to reject - Motion to authorize extension of pay period - Motion to authorize discontinuance of service -2- Council Agenda October 25, 1977 J(c) Consideration of Employment of Jeff McKay as Assistant Recreation Director, including Salary Adjustment and Revised Job Description Action - Motion to approve - Motion to reject ,/(d) Consideration of Application for Second -Year Funding for Transit Action - Motion to reject - Motion to file application ,(e) Consideration of Request for Preliminary and Final Plat - Helland's Second Addition with favorable recommendation of Planning Commission contingent upon reviewal of Parks and Playground Contribution Action - Motion to reject - Motion to waive reading and adopt Resolution Mo. 6036 �(f) Consideration of Request for Preliminary Plat - Boyle's First Addition with favorable recommendation of Planning Commission contingent upon re- viewal of Parks and Playground Contribution Action - Motion to reject - Motion to approve 4(g) Consideration of .Snow Removal Action - Motion to approve - Motion to reject 4(h) Consideration of Truck Rental for Hauling Snow Action - Motion to approve - Motion to reject 4(1) Consideration of Hiring City Hall Custodian Action - Motion to reject - Motion to approve employment J(j) Consideration of Tax Forfeited Land Action - Motion to reject - Motion to refer to City Attorney 10. Miscellaneous J (a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations and Contract Payments J(a) Verified Claims Action - Motion to approve and authorize payment from appropriate fund 12. Adjournment -3- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 25, 1977 ,3. Consideration of Minutes of Special Meeting dated October 24, 1977 Action - Motion to approve - Motion to approve as amended 5. Communications, Requests and Petitions Ab) Consideration of Request for Application for Snow Removal Permit by Erickson & Templin Contracting Action - Motion to approve - Motion to reject ;/(c) Consideration of Request for Application for Snow Removal Permit by Bruce Peterson Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances Jd) Resolution No. 6037 - Transfer of General Revenue Sharing Funds for Support of Hutchinson General Fund Action - Motion to reject - Motion to waive reading and adopt ✓(e) Ordinance No. 31/77 - Ordinance Amending Section 410 - Auctioneers Ordinance Action - Motion to reject - Motion to waive first reading and set second reading for next Council meeting 9. New Business 4(k) Consideration of Purchase of Garden Tractor by Hospital Action - Motion to reject - Motion to approve purchase J(1) Consideration of Request to Change Hospital Operating Fiscal Year January 1, 1979 Action - Motion to approve - Motion to reject MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 11, 1977 1. CALL TO ORDER The meeting was called to order by Mayor Black at 7:30 P.M. with the follow- ing members present: Alderman Westlund, B. Peterson, Haag, and K. Peterson in addition to Mayor Black. Absent: None. Also present were: Administrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attor- ney Curt Bradford. 2. INVOCATION The invocation was given by the Reverend Keith Duehn of the Bethlehem United Methodist Church. 3. MINUTES On a motion by Alderman Westlund, seconded by Alderman B. Peterson, the minutes of the Regular Meeting dated September 27, 1977 and Special Meeting dated Oc- tober 6, 1977 were unanimously approved. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR MATERNITY LEAVE OF ABSENCE BY NANCY SCHWANKE After due consideration, it was moved by Alderman K. Peterson, seconded by Alderman Haag, to approve the request by Nancy Schwanke for a six- month maternity leave of absence. Motion carried unanimously. (b) CONSIDERATION OF REQUEST FOR ROCK- A-THON IN LIBRARY SQUARE ON OCTOBER 13, 1977 After discussion, it was moved by Alderman B. Peterson, seconded by Alder- man Westlund, to approve the request to hold a Rock -a -Thou in Library Square on October 13, 1977. Motion carried unanimously. (c) CONSIDERATION OF REQUEST FOR APPLICATION FOR SNOW REMOVAL PERMIT BY DOUGLAS YERKS After discussion, it was moved by Alderman Westlund, seconded by Alder- man K. Peterson, to approve the request by Douglas Yerks for a snow re- moval permit and issue said permit. Motion carried unanimously. 0�1 Council Minutes October 11, 1977 (d) CONSIDERATION OF PETITION FROM SENIOR CITIZENS FOR REVISED AMBULANCE RATES The Hutchinsbn Community Hospital was recently petitioned by a group of senior citizens asking for preferred rates for ambulance service. After discussion by the Hospital Governing Board, it was decided that preferred rates could not be granted to senior citizens. It was further decided to refer the ambulance petition to the City Council for action. After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, that the petition from the senior citizens for revised ambu- lance rates be declined. Motion carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 28/77 - ORDINANCE AMENDING ORDINANCE 464 OF THE CITY OF HUTCHINSON After discussion, it was moved by Alderman Westlund, seconded by Alder- man K. Peterson, to waive second reading and adopt Ordinance No. 549 en- titled Ordinance Amending Ordinance 464 of the City of Hutchinson. Motion carried unanimously. (b) ORDINANCE NO. 29/77 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP (HILLTOP AND CLARK'S ADDITION) After discussion, it was moved by Alderman K. Peterson, seconded by Alder- man Westlund, to waive second reading and adopt Ordinance No. 550 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map (Hilltop and Clark's Addition). Motion carried unanimously. (c) RESOLUTION NO. 6033 - RESOLUTION SETTING TIME, PLACE, HOURS AND ELECTION JUDGES FOR THE CITY ELECTION After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to waive reading and adopt Resolution No. 6033 entitled Resolution Setting Time, Place, Hours and Election Judges for the City Election. Motion carried unanimously. 7. REPORTS OF OFFICERS. BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - SEPTEMBER 1977 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. -2- Council Minutes October 11, 1977 (b) MONTHLY FINANCIAL REPORT - SEPTEMBER 1977 There being'no discussion, the report was ordered by the Mayor to be received for filing. (c) MINUTES OF HUTCHINSON COMMUNITY CENTER BOARD DATED SEPTEMBER 29, 1977 Administrative Assistant Plotz reported that the Lease Agreement between the City and Hutchinson School District No. 423 is being discussed this evening at the Board of Education meeting. 8. UNFINISHED BUSINESS None 9. NEW BUSINESS (a) CONSIDERATION OF REQUEST TO RELINQUISH LEASE ON PROPERTY BY FRANK FAY REALTY Administrative.Assistant Plotz reported that Frank Fay Realty does not need the property located South 1/2 of Lot 10, Block 21, North 1/2 City (old Sinclair bulk oil yard at Glen Street and Third Avenue Northwest) until May 1, 1978. The City's contract with Burlington Northern expires March 13, 1978. After considerable deliberation, it was moved by Alderman Westlund, seconded by Alderman Haag, to authorize Administrative Assistant Plotz and City Engineer/Public Works Director Priebe to enter into negotia- tions with Frank Fay Realty for a release of the lease agreement of afore- mentioned property and moving the three tanks. Motion carried unanimously. (b) CONSIDERATION OF REQUEST FOR EMPLOYEE TRAINING After discussion, it was moved by Alderman Westlund, seconded by Alder- man K. Peterson, to approve an in-service training seminar for City depart- ment heads and supervisors through the school district's community educa- tion department. Motion carried unanimously. (c) CONSIDERATION OF REQUEST FOR SALARY ADJUSTMENT After discussion, it was moved by Alderman B. Peterson, seconded by Alder- man K. Peterson, to approve a one-step salary increase for Barbara Lamp. Motion carried unanimously. (d) CONSIDERATION OF REQUEST FOR PROPOSAL FROM REALTORS TO ASSEMBLE LAND ACQUISITION SITES Inasmuch as there are still monies available in the Community Development -3- Council Minutes October 11, 1977 fund until December 31, 1977, it was recommended by Clarence Simonowicz, consultant from C.R.S. and Associates, to hire a local real estate broker on an hourly rate basis to make initial contacts on land that might be acquired under the Community Development Grant for housing projects. Proposals will be received at 8:00 A.M. on Monday, October 24, 1977. (e) CONSIDERATION OF FLOOD INSURANCE STUDY City Engineer/Public Works Director Priebe explained the Flood Insurance Study which is to be conducted by the Department of Housing and Urban Development within the next one to two months in the City of Hutchinson. There is no charge for the Study, so therefore, no action was necessary. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported that the mailing to 75 potential developers was sent out on October 6, 1977. Also, several advertisements • will be run for Downtown Development proposals. A brief report -on the transit system for the month of September was pre- sented. On October 6, 1977 a meeting was held between Aaron Wendt, City Attorney Schantzen, and Mr. Plotz for the purpose of discussing acquisition of Mr. Wendt's property located at 120 Oakland Avenue. Mr. Schantzen is pre- paring a purchase agreement on a life estate for approval by Mr. Wendt, and subsequently, HUD. The CETA Program has extended the grant for the position of utility worker through September 30, 1978. (b) COMMUNICATIONS FROM THE MAYOR Mayor Black re -appointed Dr. D. S. Chernausek and Don Falconer to the Park and Recreation Board for a three-year term each. He also appointed Doug Hedin to fill the vacancy of Victor Oleson on the Airport Advisory Board for a five-year term. It was moved by Alderman K. Peterson, seconded by Alderman Westlund, to ratify the appointment of Dr. Dwight S. Chernausek to the Park and Rec- reation Board for a three-year term. Motion carried unanimously. It was moved by Alderman K. Peterson, seconded by Alderman Westlund, to ratify the appointment of Don Falconer to the Park and Recreation Board for a three-year term. Motion carried unanimously. -4- Council Minutes October 11, 1977 It was moved by Alderman Haag, seconded by Alderman K. Peterson, to ratify the appointment of Doug Hedin for a five-year term to the Air- port Advisory Board. Motion carried unanimously. Mayor Black made reference to a letter of complaint received from three parties who rent open hangars at the airport. They are opposed to the enclosures of these hangars. The League of Minnesota Cities has sent a list of proposed committees for 1977 and encourages participation on them. (c) COMMUNICATIONS FROM ALDERMAN WESTLUND Alderman Westlund requested that the Chief of Police study the parking problems around the Civic Arena and present a recommendation for special parking regulations in this area to the Council. (d) COMMUNICATIONS FROM CITY ENGINEER/PUBLIC WORKS DIRECTOR City Engineer/Public Works Director Priebe commented that South Grade Road is a county road. Truck parking in that area is not allowed by City Ordinance. Mr. Priebe presented a map of the School Road bridge area between Lewis Avenue and Highway 7. He wondered if the parking should be restricted and box culverts on one side. (e) COMMUNICATIONS FROM TOM MC CLURE Mr. Tom McClure appeared before the Council and expressed his personal viewpoint on the up -coming election. He asked Mayor Black to reconsider his decision not to place his name on the ballot and further commended Mayor Black for his concern for public opinion while in office. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A motion was made by Alderman Westlund, seconded by Alderman K. Peterson, to approve the verified claims and authorize payment from the appropriate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 8:30 P.M. on motion by Alderman Westlund, seconded by Alderman Haag. Motion carried unanimously. -5- MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL MONDAY, OCTOBER 24, 1977 The special meeting was called to order by Mayor Black at 8:00 A.M. Those in attendance were: Aldermen B. Peterson, K. Peterson and Haag in addition to Mayor Black. Absent: Alderman R. Westlund. Also present were: Jean Lerberg, Phyllis Hegrenes, Paul Ackland, and Everett Hantge, all from the Housing and Redevelopment Authority Board. Administrative Assistant Plotz summarized that mailings were made to the four major realtors in town regarding any interest they may have in negotiating land sites for the City of Hutchinson. He further informed the Council and Housing Authority that he had contacted Peterson -Paulson Realty and 7 -East Realty and was informed that they were not interested in making a proposal. It was suggested that the Administrative Assistant contact DeMeyer Realty and Frank Fay Realty to see whether or not they have decided to participate. Mr. Plotz contacted DeMeyer and stated that Mr. DeMeyer did not have the time to perform such services. Frank Fay indicated that he would assist the City on the basis of $25.00 per hour.for property acquisition and negotiation services. Mrs. Phyllis Hegrenes suggested that Jean Lerberg handle the acquisition negotia- tion activities. Mr. Clarence Simonowicz, C.R.S. & Associates consultant, indicated that the rea- son for soliciting realtor's assistance was to have a neutral party performing the negotiating and that a professional negotiator of this nature was needed. After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Haag, to obtain the services of Frank Fay as proposed and the assistance from Jean Lerberg, Housing Authority Director. Motion carried unanimously. The meeting was adjourned at 8:30 A.M. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M B M O K A N U 0 t4 DATE: October 20, 1977 TO: Mayor and City Council FROM: Gary D. Plotz, Administrative Assistant SUBJECT: Office Education Program Last year several of our clerical employees took either the Assertiveness Training Course or the Accounting Course offered at HAM. The City Council had provided for 50% of the course fee and books. This was reimbursed to the employee after verification by the employee that the course was com- pleted. Janell Swanson, Receptionist/Cashier, has requested the same or similar ar- rangement. See attached. 0 (612) 879-2,-1,11 CITY OF HUTCHINSON 37 WASHINGTON AVF_NUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: October 20, 1977 , TO: City Council —---------————————— — — — — — — FROM: ,.IazeI L S3eiAuawn— _ Becep tion is tLCa sb i s - — — — — — — — — — — — — SuB ECT= Office Education Program Please consider partial payment of fees and materials for Accounting I offered at HAVTI on Thyrsdays thru the Community Education Department. The class is taught by Mr. Jerry Hoogers of the Accounting Theory Department. I am taking this class to obtain a better understanding of what I am doing at my job in collecting payments, billing customers and recording payments, inrelation to the overall accounting system of the city Government. The costs are itemized below: Class fee: $15.00 Textbook: S14.95 Workbook: $5.95 Total: $35.90 Thankyou for your consideration. Any percentage of payment would be helpful and appreciated. Sincerely, Janell Swanson RESOLUTION NO. 6034 TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $10,000 is hereby transferred by the Liquor Store Fund to the General Fund. Adopted by the City Council this 25th day of October, 1977. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk 4 .00 4e, P ORDINANCE NO. 30/77 ORDINANCE AMENDING ORDINANCE NO. 519 REVISING THE NAME OF THE COMMUNITY CENTER BOARD TO HUTCHINSON CIVIC ARENA BOARD THE CITY OF HUTCHINSON DOES ORDAIN: Section I. Ordinance No. 519 of the City of Hutchinson, entitled An Ordinance to Establish a Community Center Board and to Define Its Duties and Membership, is hereby amended to read as follows: Section 263.00. There is hereby established an advisory board to be known as the 8emmna4t�-6enter-$eavd Hutchinson Civic Arena Board. Section 263-.05. Appointment. Said Board shall consist of five members, four of whom shall be appointed by the Mayor with the consent of the Council, and one member of said Council, to be designated by said Council. Section 263.10. Terms. The terms of the members first appoint- ed by the Mayor to the Board shall be two members for two years and two members for one year, the Mayor to designate in the appointment notices the appointees for each of said respective terms, and the terms of the successors to said appointees for each of said respective terms, and the terms of the successors to said appointees shall befor two years except as otherwise provided in the filling of vacancies. An appointive member shall continue to serve until his successor is appointed. Section 263.15. Vacancies. Any vacancy in the appointive membership shall be filled by appointment by the Mayor, with the consent of said Council, and such appointee shall serve for the unexpired term so filled. Section 263.20. Board Officers. Said Board shall elect from its membership a Chairman, a Vice -Chairman, and a Secretary, who shall serve for such terms and shall have such powers and perform such duties as may be prescribed in the rules of said board. Section 263.25. Meetings. Meetings of the Board shall be held at such times and places as may be prescribedin the rules of the Board or a may be fixed by the Chairman, consistent with such rules; provided, however, that at least one meeting shall be held in each calendar month. Section 263.30. Quorum. At least three members of the Board present at a meeting of said Board shall constitute a quorum for the transaction of business. Section 263.35. Duties. The duties of the Board shall be as follows: Subd. 1. To make recommendations to the mayor and Council in respect to the selection of a manager and operating personnel. Subd. 2. To supervise the operation of the Community Center, including but not limited to: -1- a,) establishing occupancy schedules and priori- ! ties of usage. b) establishing rental rates c) approval of rentals d) inspection of the physical plant and recom- mendation of maintenance and repairs. Subd. 3. Annually submit to mayor and council a pro- gram of operation for the ensuing year together with an estimate of operating cost and estimates revenue. Section 263.40. Board Recommendations. Any recommendation of the Board submitted to the Mayor in writing, which requires action of the Council to carry it out, shall be submitted by the Mayor to the Council for its consideration. Upon the final disposition thereof, the Mayor shall promptly advise the Board of the action taken thereon. Section 263.45. Compensation and Expenses. The members of the Board shall serve without compensation, but the reasonable expenses of the Board and disbursements of its members, incurred in the performance of its or their official duties, shall be paid by the municipality. Section II. This ordinance shall take effect upon its passage and publication. Adopted by the City Council this 25th day of October, 1977. ATTEST: Gary D. Plotz City Clerk -2- D. J. Black Mayor I on of'A,p� TO Vator Oltoon �ttdn WHEREAS, Vi ton Oteaon has 6etved the City uvtt as a member of the Aiapoirt Comm"a.i on jo-t the past ten (10) yeana; WHEREAS, said V.ieton O.teaon has served J&MjuU# and d sentty giving of W time and tatenta toward the enx iehment o6 the City, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CIN OF HUTCHINSON, MINNESOTA: THAT, deep appnee&tion is heheby expneaaed to V.ieton O.teaon jot hia ajone- mentioned senviees and the gratitude of Hutchinson and the a tc'zens theneoi ,ia hereby expktA,6 ed. Adopted by the City CounaU thia 25th day of Oetoben, 1911. Mayon. ATTEST: Gdq D. z City Ctehk 4-c. RESOLUTION NO. 6037 TRANSFER OF GENERAL REVENUE SHARING FUNDS FOR SUPPORT OF HUTCHINSON GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That, from the General Revenue Sharing Fund the amount of $125,000 consist- ing of revenue sharing dollars and interest be transferred into the General Fund to help support general fund expenditure per the 1977 adopted budget. Adopted by the City Council this 25th day of October, 1977. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk 6.440 MINUTES DOWNTOWN DEVELOPMENT COMMITTEE Tuesday, October 4, 1977 1. CALL TO ORDER The meeting was called to order by Chairman "Skip" Quade with the following members being present: Don Glas, Marlin Torgerson, Tom O'Connell, Tom Savage, Don Abbott and Ralph Westlund. Also present were Administrative Assistant Plotz and Clarence Simonowicz from CRS and Associates. 2. SELECTION OF STATE-WIDE DEVELOPERS Mr. Simonowicz opened the meeting by stating the Hutchinson City Council had approved all the recommendations from the Downtown Development Committee at their last regular meeting, and the Committee should go ahead with the ad- vertising for developers. Also, at this Council meeting the Mayor was author- ized to sign the letter that would be sent to potential developers. It was established to set November 30, 1977 as the cut off date for the receipt of developer proposals. Clarence suggested the next step to be taken by the Downtown Development Committee would be to establish a mailing list of potential developers to receive the following: a) the letter frau the Mayor, b) a book of objectives, and c) the process a developer would need to follow to get a proposal submitted. Mr. Simonowicz distributed a list of potential developers he had compiled and asked for the Committee's approval along with the addition of local people they wanted to be included in the mailing. Marlin Torgerson made the motion to accept the developer mailing list as pre- sented by Clarence Simonowicz, to go ahead with the mailing and include the three items as mentioned above in each mailing, and if anyone had any additions to the list to contact Gary Plotz, Administrative Assistant for Hutchinson. Tom O'Connell seconded the motion and it carried unanimously. Copies of the three aforementioned items were also to be sent to local architects, major realtors, major construction companies, and the three local banks. The Committee members suggested to also contact the following a) Bud Daggett b) Hutch Growth, and c) Modern Building Systems. Ads were to be placed in the Construction Bulletin, Dodge Report, and two issues of the Hutchinson Leader, as well. Mr. Simonowicz suggested making follow-up contacts with the potential developers and encourage any statements of interest, even small proposals. Mr. Plotz summarized the to -date happenings on the land acquisition regarding the Park Towers expansion, and noted possible alternative sites for acquisition. Clarence closed the meeting by going over what should be covered at the next regular meeting to be held at 11:45 a.m. on Tuesday, October 18th. There being no further business to come before the Committee at this time, Ralph Westlund made a motion to close the meeting at 12:55 P.M., seconded by Tom Savage, and carried unanimously. � Q MINUTES REGULAR MEETING -DOWNTOWN DEVELOPMENT COMMITTEE Tuesday, October 18, 1977 1. CALL TO ORDER The meeting was called to order by Chairman "Skip" Quade at 11:55 a.m. with the following members being present: Don Glas, Dennis Hukried, Don Abbott, Ralph Westlund, Lloyd Torgrimson, and Jay Alrick in addition to Chairman Quade. Also present were: Mayor D. J. Black, City Engineer Priebe, Administra- tive Assistant Plotz, and Clarence Simonowicz from CRS and Associates. 2. MINUTES Ralph Westlund made the motion to approve the minutes as written for the September 16, September 20, and October 4, 1977 meetings. Don Glas seconded the motion and it carried unanimously. 3. DISCUSSION OF ADDITIONS TO THE MAILING LIST No one had any additions to be made to the mailing list at this time. Gary Plotz, Administrative Assistant, reported that two ads had been placed in the Hutchinson Leader advertising for developers. Mr. Simonowicz interjected at this time that the Committee should help to encourage the local people to get involved who may put a more sincere effort toward the project. The question was raised as to how more local interest can be aroused. Clarence suggested encouraging people to get together and discuss what they would like to see done, talk to someone with the "know-how", and suggest to them submitting a proposal by the end of November. , Dennis Hukried made the motion to have a local interest meeting on Wednesday, November 2, 1977 at 2:00 p.m. including the local people on the Potential Downtown Developer Mailing List, as well as local businesses in the downtown area, and place two ads (October 26 and 28, 1977) in the Hutchinson Leader advertising this meeting. Ralph Westlund seconded the motion and it carried unanimously. Clarence Simonowicz agreed to be present at this meeting to discuss local involvement and how to go about it. Mayor Black volunteered to mention this local interest meeting at the "Roundtable Discussion" on KDUZ radio station to be held on Tuesday, November 1, 1977. 4. DISCUSSION ON THE METHOD FOR FOLLOW-UP OF DIRECT MAILINGS Mr. Simonowicz reported there appears to be interest in the project, one developer has indicated sending a proposal, and others are talking it over, with strong interest regarding building an elderly highrise. It was the consensus of the Committee to send anyone wishing to discuss their possible proposals or requiring additionalinformation to Gary Plotz, Administrative Assistant. October 18, 1977 Page 2 5. DISCUSSION OF ACQUISITION AND RELOCATION POLICIES Gary Plotz reported that he took the suggestion to get local realtors involved in the property acquisition to the HRA meeting and they agreed this would be a good idea. Clarence had drawn up guidelines for this "Option Negotiation Service" which was taken to the City Council. They also approved the idea and set Monday, October 24, 1977 as the date to listen to the realtors' proposals. Gary Plotz reported two-realtors have indicated they were not interested and Peterson -Paulsen Assoc. suggested notifying Bob Hartelt Agency from Glencoe, MN who may be interested. Gary Plotz is waiting for an answer from HUD as to whether or not this property acquisition negotiator can be funded through them. Clarence distributed information on the background and laws for relocation, titled "Relocation Policy for City of Hutchinson Downtown Development Area" which will be discussed at the next meeting. 6. ADMINISTRATIVE ASSISTANT'S REPORT Mr. Plotz reported the direct mailings to the potential developers, local and out of town, were completed on schedule, along with advertisements in the Construction Bulletin, Dodge Reports and Hutchinson Leader. Gary also noted he had one request for a mailing from someone who had seen the ad in the Con- struction Bulletin. 7. ADJOURNMENT Everyone was reminded of the next regular meeting on Tuesday, November 1st at 11:45 a.m. There being no further business to come before the Committee at this time the meeting was adjourned at 12:50 p.m. on motion by Ralph Westlund, seconded by Don Abbott and carried unanimously. r MINUTES REGULAR MEETING - HUTCHINSON PLANNING COMMISSION Tuesday, September 20, 1977 1. CALL TO ORDER The meeting was called to order by Vice Chairman Ken Gruenhagen at 7:30 P.M. with the following members being present: Don Erickson, Paul Christen, and Clint Tracy in addition to Vice Chairman Gruenhagen. Tom Cone arrived at 7:35 P.M. The members absent were Bruce Peterson and Elsa Young. Also - present were Administrative Assistant Plotz, Community Development Director Pauley and Building Official Willard. 2. MINUTES On motion by Don Erickson and seconded by Clint Tracy the previous minutes for the regular meeting on August 16 and the special meeting on August 29, 1977 were approved as written. The motion carried unanimously. 3. PUBLIC HEARINGS a) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY MELVIN DOERING The hearing was opened at 7:34 P.M. by Vice Chairman Gruenhagen with the reading of the public hearing notice as published in the Hutchinson Leader on September 9, 1977. Mr. Pauley referred to the memo dated September 15, 1977 with staff's recommendation to approve based on the fact that the request is an eligible one and the addition to Mr. Doering's garage will not increase the non -conformity of the garage. Melvin Doering -Stated this extra addition is all 739 Juul Road he needs which will be added on to the existing garage. There being no one else wishing to be heard, the hearing was closed at 7:35 P.M. on motion by Clint Tracy, seconded by Don Erickson and carried unanimously. After discussion, Don Erickson made the motion to recommend approval of the request, seconded by Clint Tracy and carried unanimously. b) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY FORD ROLFE Vice Chairman Gruenhagen opened the hearing at 7:36 P.M. with the reading of public hearing notice as published on September 9, 1977. Mr. Pauley explained the request a little further and stated the Department of Natural Resources had been notified and replied they had no objections to this request as long as it meets the elevation requirements. Marlow Priebe, City Engineer, stated the driveway is higher, therefore, there should be no problem in regards to Mr. Rolfe requesting a variance. 7--A September 20, 1977 Page 2 There being no one else wishing to be heard at this time, the hearing was closed at 7:37 P.M. on motion by Clint Tracy and seconded by Don Erickson. The motion carried unanimously. After discussion, it was moved by Tom Cone and seconded by Paul Christen to recommend approval of this request to City Council for approval. Motion carried unanimously. c) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE TO CREATE I/C-1 DISTRICT At 7:40 P.M. the hearing was opened by Vice Chairman Gruenhagen with the reading of the public hearing notice as published in the Leader on September 9, 1977. Don Pauley explained the amendment request and the area it would possibly involve. He went on to explain the problems that have arisen with the area being zoned as it is and the advantages if it were changed to an I/C-1 District. Mr. Pauley also mentioned that this hearing this evening was just to create another classification not to rezone the area, that would take place at another public hearing at a later date should this amendment be approved. There being no one else wishing to be heard the hearing was closed at 7:46 P.M. by Tom Cone and seconded by Clint Tracy. The motion carried unanimously. After further discussion, the amendment was recommended to City Council for approval on motion by Clint Tracy and seconded by Don Erickson. The motion carried unanimously. d) CONSIDERATION OF AMENDMENT TO PLANNED DEVELOPMENT AGREEMENT FOR ALBERT'S FIRST ADDITION The hearing was opened at 7:47 P.M. by Vice Chairman Gruenhagen. Don Dressel -Stated everything was outlined in the 135 -4th Ave. SE letter in respect to what the Pittman's plan on doing, what is under construction and when the completion date would be for the different items. Mr. Pauley referred to the memo from the City Engineer/Director of Public Works, Marlow Priebe, with his recommendations. Tom Cone expressed concern with regards to the asthetic appearance of the whole- development. Don Pauley explained that if the owner does not comply with the time allotments the City Council has the right to revoke the conditional use permit then the owner would be required to come back and reapply. Don Dressel -With regard to the asthetic appearance 135 -4th Ave. SE of the development, Mr. Dressel mentioned the storage shed and the garages would have the same outside appearance as the apartments. There is approximately five acres of land with adequate sr --e for parking. He asked September 20, 1977 Page 3 what the City was going to do as far as lighting goes for that area, meaning street lights. Tom Cone stated he would need to petition to the City Engineer/Director of Public Works for street lights. There being no one else wishing to be heard at this time, the hearing was closed at 8:00 P.M. on motion by Don Erickson and seconded by Paul Christen. The motion carried unanimously. After discussion, the motion was made by Paul Christen to recommend approval of the request for an amendment to the Planned Development agreement. Clint Tracy seconded the motion and it carried unanimously. e) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY CLIFFORD H. RUSCHMEYER At 8:02 P.M. the hearing was opened by Vice Chairman Gruenhagen with the reading of a letter from the neighbor dated September 12, 1977 stating their reasons against the request for the variance to add on to the existing garage. Cliff Ruschmeyer -Stated they have two cars now and one of 835 Oak them has to stand in the street which creates a nuisance making it hard for snow removal and street sweeping. He felt this request to add on to his garage would improve the neighborhood rather than degrade it. John Marshall -Stated he also has two cars and a boat, 825 Oak leaving one car to stand in their driveway. He felt this addition to Ruschmeyer's would devalue his home if put up and he does not approve of the garage addition being constructed. Mr. Pauley mentioned that to his knowledge at no other time has this type of request for a garage within three feet of the lot line ever been allowed. There may be some around the town but they are older, possibly grandfather claused in, and have access through an alley whereas the Ruschmeyer property has no alley as such which could cause problems. Mr. Pauley mentioned the Planning Commission has set a previous precendent by denying a similar request to a Gayle Wick on Fischer Street, therefore, the staff recommends the request be denied. Mr. Willard the Building Official suggested possibly putting the garage addition behind the existing one. He felt that if the addition were constructed as pro- posed each neighbor would be within two feet of each other supposing the neighbor next door also constructed a similar addition to his garage. Mr. Willard would not recommend this since it would pose a problem for utilities and also be a fire hazard. Cliff Ruschmeyer -Asked if it would be possible to go within 835 Oak one foot of the allowance therefore enabling him to add six feet on to his existing garage making it twenty feet wide which would be large enough for two cars. September 20, 1977 Page 4 Mr. Pauley displayed pictures of the two homes on Oak to the Planning Commission members present. Mr. Tom Cone stated the Commission stood firm on their last decision concerning Gayle Wick even though they came in twice. There being no one else present wishing to be heard, the hearing was closed at 8:17 P.M. by Clint Tracy and seconded by Don Erickson. The motion carried unanimously. After discussion, the motion was made by Paul Christen and seconded by Clint Tracy to reject the request for a variance submitted by Clifford Ruschmeyer. The motion carried unanimously. f) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY COLLEEN K. WILLIAMS At 8:18 P.M. the hearing was opened by Vice Chairman Gruenhagen with the reading of the public hearing notice as published in the Hutchinson Leader on September 9, 1977. Mr. Pauley reminded the Commission that at the last regular meeting they had approved the amendment to the I-1 District allowing for public and private recreational facilities as a conditional permitted use. He went on to state the staff had reviewed the design proposed by Ms. Williams and the layout was such that there will be some type of buffer to the site, therefore, staff recommends approval of the request. Clint Tracy expressed concern with regard to Utilities being notified of this request. There being no one else wishing to be heard at this time, the hearing was closed at 8:21 P.M. by Tom Cone and seconded by Don Erickson. The motion carried unanimously. After further discussion, Don Erickson made the motion to recommend approval of the request for a conditional use permit. Paul Christen seconded the motion and it carried unanimously. g) CONSIDERATION OF REZONING AREA NEAR HILLTOP ADDITION FROM R-1 to R-2 Vice Chairman Gruenhagen opened the public hearing at 8:22 P.M. with the reading of the public hearing notice published September 9, 1977 and the staff memo dated September 15, 1977 adding Clark's First Addition to the original request. Mr. Pauley pointed out the first map mailed to the Commission was incorrect however the legal description was correct and the second map contained the correct boundaries. John Miller -Inquired as to why they allow small lots 714 Shady Ridge Road such as the 65 and 75 foot lots which do not allow for a two car garage to be con- structed on the lot. He pointed out some cities require a t--^ car garage in the building September 20, 1977 Page 5 permit or it will not be granted. He felt narrow lots were just asking for trouble. Tom Cone stated that as long as there is 65 to 75 feet allowed for they can plat the land because this is the minimum requirement. With the escalating cost of housing and curb and gutter assessments people cannot afford to have larger lots. Tom Dolder -Asked if Planning Commission could 425 Shady Ridge Road designate areas of the City for certain sized lots. Mr. Willard stated this could only be regulated through zoning. Mr. John Miller also expressed concern with regard to the handling of the Parks and Playground contribution, stating he felt there was a need for more land contributions rather than money. Jim DeMeyer -Felt the rezoning would help them to get DeMeyer Realty as much out of the land as possible. He went on to give an explanation of a sample home to be constructed in this area and believed this would benefit the whole area considering the present condition. There being no one else present wishing to be heard, the hearing was closed at 8:52 P.M. on motion by Tom Cone and seconded by Don Erickson. The motion carried unanimously. After further discussion, the motion was made to recommend approval to the City Council to rezone this area by Paul Christen and seconded by Tom Cone. The motion carried unanimously. h) CONSIDERATION OF REQUEST FOR PETITION TO VACATE EASEMENTS SUBMITTED BY JOHN MILLER Vice Chairman Gruenhagen opened the hearing at 8:52 P.M. Mr. Pauley explained that if the rezoning of the Hilltop area is approved by City Council then that would nullify the request to vacate easements in the same area submitted by John Miller. However, if the rezoning should not pass then this item would still appear on the Council agenda to be considered by them. There being no one else present wishing to be heard, the hearing was closed at 8:55 P.M. on motion by Don Erickson and seconded by Paul Christen. The motion carried unanimously. After discussion, Tom Cone made the motion to recommend approval of this request to City Council subject to the rejection of the rezoning request mentioned above. Clint Tracy seconded the motion and carried unanimously. September 20, 1977 Page 6 4. NEW BUSINESS a) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY DELMAR PITTMAN AND DONALD DRESSEL Mr. Pauley explained that in order to have an apartment rental office and real estate office in this apartment complex, the zoning ordinance requires a condtional use permit to be issued. After discussion, it was moved by Clint Tracy and seconded by Paul Christen to set the public hearing for the next regular Planning Commission meeting to be held on Tuesday, October 18, 1977. The motion carried unanimously. b) CONSIDERATION OF REQUEST FOR PRELIMINARY PLAT- HELLAND'S SECOND ADDITION Mr. Pauley explained to the Commission the location of Helland's Second Addition. After discussion, it was moved by Tom Cone to set the public hearing for October 18, 1977. Paul Christen seconded the motion and it carried unanimously. c) CONSIDERATION OF REQUEST FOR PRELIMINARY PLAT - BOYLE'S FIRST ADDITION Don Pauley stated this had been approved by the City Attorney and mentioned Mr. Boyle would like to build further units requiring the land to be platted. After discussion, Don Erickson made the motion to recommend the request have a public hearing to be set for October 18, 1977. Paul Christen seconded the motion and it carried unanimously. d) COMMUNICATIONS FROM PLANNING AND ZONING ADMINISTRATOR Mr. Pauley explained to the Planning Commission that he had received word that Hutchinson had been granted the 701 Grant, however, there had been a 15% cut so instead of the $17,000 as originally asked for, the City would receive $11,000, but Hutchinson was one of a few cities in the state to receive this grant. Don Pauley went on to state that he had accepted a position in Stewartville, Minnesota and thanked the Planning Commission for their patience with him and wished them luck in the future. Tom Cone stated he appreciated Don's services and his willingness to help the people solve their problems regarding planning and zoning therefore making the Planning Commission meetings run smoother and easier. They were all sorry to see Don Pauley leave but wished him well in his new position. 5. ADJOURNMENT There being no further business to come before the Commission at this time, • the meeting was adjourned at 9:05 P.M. BURNS MANOR MUNICIPAL NJRSINC HUI4E M-Inutc:: - ::•-F Lt . t:-Qr ,, 977 Yie 3oare of rectors 101' t.1711S Manor `•luniripal Nursing fiotrte met for their regular mec>t.i11.1 at Burns tianor, Thursday, Septemoer. 22. 1977, at 12:00 noon, vice -'resident Luc_lt Ulrich presiding. All metlbers were present except president Heinz Fruck. A notion by H. Jones, seconded by R. Westlund and carried approved the minutes of the previous .Ieeting. A motion by R. Westlund, seconded by E. Miller approved the bills as presented, a copy of which is attached to the minutes on file and made a part thereof, except tt:e statement of $1850.00 from the Balancing Systems, Inc., which is to be held in abeyance pending completion of contract in accordance with the specs drawn by John Baker Associates. The administrator reported that: 1. Parking lot project under the supervision of theCity Engineer is progressing on schedule. 2. The Burns Manor Jan has been delivered to the Charles B. Olson shop for repainting and installation of optional items. 3. Funds were transferred from the saving account to the general fund for bond pay- ment. 4. Complaint from former patient to Minnesota Department of Health regarding fa- cility; investigotor's findings and conclusion were read. 5. John. T. Baker Associates, recommend the water softening equipment from Culligan referred to as Alternate "Al' as being the most suitable for Burns Manor. A motion by H. Jones, seconded by R. Westlund and carried resolved that Burns Manor accept the Culligan bid. A motion by R. Westlund, seconded by Les Linder and carried, resolved that a tax levy by the City of Hutchinson, is not necessary for the Burns Manor Municipal Nursing Home operation for the ensuing year. A motion by R. Westlund, seconded by E. Miller and carried resolvM- giving six (6) months of unpaid leave of absence to Lois Getzke, R. N. (April 1973) There being no further business, meeting adjourned to reconvene Oct. 18, 1977 at the same time and place. ATTER % Respectfully submitted, Mavis J. Geier, Secretary i h11TChINS0N CONIUM TY FIOSP f FAL EXECUTIVE CONINIITTLE N11"ITING - S)t_ 2, 1977 7:00 A.m. Present: Virgil ;;ocbcl, President; Norah Mullan, Secretary; Phil Craves, Administrator; CharLot:te Block, Director of Ad- ministrative Services Absent: None 1, Signs: The signs for the front of the hospital were discussed with the consensus of the executive committee of the board to have administration work out the details of the new signs to be made. The committee suggested the following format for the largest sign to be placed in front of the hospital. c(11` I /', �(t 1ios1)itaI Mental heal t1i Unit Medical office Buildir 2. Casework: The payment for the casework of the auxiliary coffee shop was dis- cussed. Motion by Mullan, seconded by Natwick, to utilize money from the -hospital's Contingency fund for the cost of the casework in the auxiliary coffee shot) with replacemcnt to be made from the auxiliary. Motion passed. 3. Open Wouse_ Open house was discussed with the following Suggestions made: A. Have a ribbon cutting cercu,ony with the mayor and other officials in attendance. B. Ask people who arc tenants in the building for their ideas and input. C. Prepare a spccial 1)rintiag displaying as much as we can of the hospital, mental health unit and medical center and our "I.otal health care- concept. D. Utilize tl)e newsletter for articles pertaining to open house and ribbon cutting ceremony. Meeting adjourned91004.. CharLotte M Block. Directoz., Administrative Services 9-20 77 s THE REGULAR MONTHLY MEETING OF THE EXECUTIVE COMMITTEE OF THE MEDICAL STAFF MET ON THURSDAY, SEPTEMBER 8. 1977, AT 7%30 A.M. IN THE SMALL CONFERENCE ROOM AT THE HOSPITAL. MEMBERS PRESENT WERE DOCTOR R.L. HEGRENES, CHIEF OF STAFF, DOCTOR CARL 0. BRETZKE, DOCTOR T.P. KLEINKAUF, MR. PHIL GRAVES, MR. BILL ROSENOW, AND MS. ,IAN CONNER AS RECORDING SECRETARY. THE MINUTES FROM THE PREVIOUS MEETING WERE REVIEWED. IT WAS NOTED THAT THERE WAS NO FORMAL MEETING OF THE COMMITTEE HELD DURING THE MONTH OF AUGUST DUE TO THE ABSENCE OF MANY STAFF MEMBERS BECAUSE OF VACATION SCHEDULES. MEDICAL STAFF MINUTES FROM THE PREVIOUS MONTH WERE REVIEWED BY THE COMMITTEE MEMBERS. MR. GRAVES WAS ASKED TO COMMENT ON THE QUESTION OF THE HIRING OF ORDERLIES. MR. GRAVES INDICATED THAT HE HAD SPOKEN TO THE DIRECTOR OF NURSES REGARDING THIS, AND IT WAS FOUND THAT AN OVERSTAFFING SITUATION WOULD EXIST IF NEW PERSONNEL WERE HIRED AT THIS TIME. POSSIBILITIES CONSIDERED WERE TRAINING MALE MENTAL HEALTH PERSONNEL TO DO THE PREP AND CATHETERIZATION PROCEDURES, AND THIS ALTERNATIVE WAS VETOED 8Y THE MENTAL HEALTH PERSONNEL BEING CONSIDERED. ANOTHER POSSIBILITY WAS THAT OF THE CHARGE NURSES ,PERFORMING THESE FUNCTIONS, AND NO REPLY HAD BEEN RECEIVED FROM THIS GROUP. UTILIZING THE EMERGENCY MEDICAL TECHNICIANS WAS ANOTHER POSSIBILITY; BUT THERE WERE SOME ARGUMENTS AGAINST THIS PRACTICE, ALSO. THE POSSIBILITY OF ADDING ADDITIONAL PERSONNEL AS THE CENSUS INCREASES WAS ALSO CONSIDERED. MR. GRAVES WILL ATTEMPT TO HAVE SOME ANSWER TO THIS PROBLEM BY THE TIME OF THE MEDICAL STAFF MEETING. UTILIZATION REVIEW COMMITTEE MINUTES WERE REVIEWED. COMMENT WAS MADE REGARDING SOME OF THE PROBLEMS ENCOUNTERED IN FINDING NURSIJVG HOME BEDS. ALSO, THE MATTER OF DELINQUENT MEDICAL. RECORDS WAS AGAIN DISCUSSED. THE NEW COMMITTEE LIST WAS REVIEWED BY THE MEMBERS OF THE EXECUTIVE COMMITTEE AND DISCUSSION WAS HELD REGARDING THE REPLACEMENT OF MEMBERS AS THE MEDICAL STAFF YEAR WOULD CHANGE. IN OTHER RESPECTS. THE LIST MET WITH THE APPROVAL OF THE COMMITTEE. AFTER DISCUSSION AMONG THE COMMITTEE MEMBERS, IT WAS DETERMINED THAT THE STAFF WOULD HAVE A " SIT DOWN" DINNER, WITH .BUST THE BASIC HORS D'OEUVRES WOULD BE SERVED AT THE MEETING ITSELF. THE MEETING TIME WILL NOW BE 5%30 P.M. THE APPLICATION FOR CONSULTING MEDICAL STAFF PRIVILEGES FOR DOCTOR DWIGHT R. FOX WAS REVIEWED BY THE MEMBERS OF THE EXECUTIVE CO*tTTEE. CONDITIONAL RECOMMENDATION PENDING THE FINDINGS OF REFESENCE CHECKS WAS GIVEN AT THIS TIME. PROGRAM FOR THE MEDICAL STAFF MEETING WAS DISCUSSED. TENTATIVE PAGE 1 OF 2 PAGES F■Igs mmilizillf PLANS FOR THE OCTOBER PROGRAM WERE FOR A NEUROLOGIST TO SPEAK ON THE USE OF ELECTRONIC PAIN STIMULATORS. THIS WILL BE ARRANGED. IT WAS THE REQUEST OF THE EXECUTIVE COMMITTEE THAT DOCTOR STEVE LARKIN BE REQUESTED TO GIVE A BRIEF PRESENTATION FOR THE SEPTEMBER MEETING. HE WILL BE CONTACTED TODAY REGARDING THIS. THE STATISTICS FOR THE MONTH OF AUGUST WERE REVIEWED BY THE MEMBERS OF THE COMMITTEE. COMMENT WAS MADE ON THE DECREASING LENGTH OF STAY. AND DECREASE IN CENSUS DAYS. SOME OF THE ITEMS THAT MAY EFFECT THESE FACTORS WERE DISCUSSED BY THE COMMITTEE MEMBERS. MORE UTILIZ- ATION OF OUTPATIENT'FACILITIES WAS ONE COMMENT MADE. COMMENT WAS ALSO MADE ON THE VARIABILITY OF THE OBSTETRICAL CENSUS. DISCUSSION WAS HELD ON THE CERTIFICATE OF NEED THAT WOULD BE NECESSARY FOR THE CORONARY CARE UNIT. DOCTOR KLEINKAUF QUESTIONED THE POSITION OF THE HEALTH SYSTEMS AGENCY VS. THE STATE DEPARTMENT OF HEALTH. MR. GRAVES INFORMED THE MEMBERS OF THE EXECUTIVE COMMITTEE THAT WITHIN THE MONTH, THE BUDGETING PROCESS FOR THE NEXT FISCAL YEAR WOULD BEGIN, AND HE ASKED THE COMMITTEE MEMBERS TO CONSIDER WHAT CAPITAL EXPEDITURES SHOULD BE INCLUDED IN THE NEXT BUDGET YEAR. THE COMMITTEE MEMBERS WERE ASKED TO RELAY THIS INFORMATION TO MR.GRAVES BRIEF COMMENT WAS MADE ON THE PERFORMANCE OF THE MEDICAL STUDENTS. BASICALLY, THE OVERALL COMMENT WAS THAT THEY DO WELL. THERE WAS SOME COMMENT THAT. PERHAPS, THERE WAS AN OVER -CAUTIOUS ATTITUDE AMONG THE STUDENTS, BUT THAT THIS WAS ESSENTIALLY GOOD. THE WORKUPS COMPLETED BY THE STUDENTS WERE IN GREAT DETAIL, AND, PERHAPS. COULD BE SOMEWHAT REDUCED IN LENGTH. THE MEETING ADJOURNED AT 8t30 A.M. RESPECTFULLY SUBMITTED, THOMAS P. KLEINKAUF, M.D. SECRETARY .IAN COCNN ER RECORDING SECRETARY JC PAGE 2 OF 2 PAGES I hU"l C I N:;UN .;Ut IPlUN ! 'J i' 1, BOARD OF I RIJAIL R) - : IA"I . 20. 1977 5: 30 Pri present: board Nlcmber., - Rev. li:avicl Natwick,V'ice Chairperson; Virgil Goebel , Ch.i i r19rrson; Dr. Robert L. he.grenes, C.aief of Staff; Rollin balke, Trustee; Joan Ewald, Trustee; Norah Mullan, Secretary; l' ►roll Juul, Trustee Others Present: Philip G. Graves, Administratcr; Sill Rosenow, .lssis14UtAdministrator; Chari.otte M. Block, Director- Nda>,inistrative Services; Darwin Clauien, Director of Nun -Medical Services Absent: Paul Haag., Trustee Guest Speaker, Dennis Anglin, Chief Ungincer, gave a presentation about leis uoris at the ltutc:hinson Coaeemunity Hospital in the maintenance, ambulance departments and with the: hospitals' safety program. Chairperson Goebel called the meeting to order. The medical office building was discussed as to estimated completion time, occupancy, ribho.i cutting and open house. Notion by talke, seconJed bl Nullaen to approve medical center complex occupancy cn October 15, 1977, with rent to he charged as of October 15, 19117. Motion !sassed. Motion by N:atwick, 'sccoudcd by l.wald to approve Dr. Thompson's occupancy in tite medical off ie a building on October 1, 1977 with rent to be charged as Of Or.iOlecr 1, 1177. Motion passed. Graves advised the board that the: Med America contract for the resp>L- ratory therapy service is curreastly under negotiations. 'Motion by Natwick, seconded by iiatke to continue Ilse respiratory therapy service -ind renew the bled Amcric a contract. Notion passed. Hegrenes reviewed the tac'ei ica 1 staff minutes and the medical records utilization re:vieu minutes. )0is,.ussion was held concerning the employment of orderlies primarily to do preps and catherizations. Graves explained Haat .at: the present time the hospital cannot cast justify the hiring of orderlies but will take under advisement the possibility of replac.inl; a nurses aide with an orderly should a position become available. Motion by N atwick , seconded by Mullan to approve the minutes of past wetings as presented. Notion passed. The statistical report was revi.ewcd by Graves. lie noted that although the census is up the length of stay is down. Also, noted was that discharges by the doctors are down over last year. - Motion by Jutal, svcondc•ei by :Mullan to approves and pay accounts payable. Motion passed. Graves reviewed the f inane i;il ruports noting that lab expense is up due to computerized controls beinl; set up; the mental health unit r BOARD 01- WPECTOII., Mlili'I ING (;uN'I'. staffing; gr.int yevr wall end in September anu there is a possi.bilit) it may be r:�duccd to a!1 he will know by October; mental health volume is incre.as i ng; heat length of' s ta}, is down al: -;o; accounts receivable Jays as v at usi. The nursing and lnservice reports were reviei.ud. Graves noted that hospital department heads have just completed a 9 hour tran:.ac.ti.oa,al analysis seminar presented by Rollie Balk and Dave 'Teske From the f(utchinson Arca Vocational 'Technical School. The Director of Administrative Services Report was reviewed. Patient grievances we r(• reviewed by the board members. Graves noted that the Joint Commission on Accreditation of Hospitals has requested our hospital' -s dietition, Aileen Konhauser, to write an article for the American Hospital Associations nationwide magazine. "Hospitals" regarding; our dietary department. The Administrators report was then reviewed; I. It was noted that the hardware for the computer will be here the first week in October and that things are progressing well with our switch over to our own computer. 2. The auxiliary currently has 202 paid mer►')crs. 3. The ceiling for the corridor in the basement was discussed. Motion by Natwick, seconded by Balke, to approve the $1,249.76 pro- posal for the ceiling in the ha:zement corridor. Motion passed. 4. Accounts payable for the medical office building were reviewed. Motion by Natwick, SL'Conded by Mullan, to approve and pay accounts payable for the medical office building. Motion passed. S. The presecription policy for employees was discussed. More information was requcstcd by board members and action on this policy was deferred. 6. The proposed brochure regarding the new medical office building and other hospital services wars di scussed. Other alternatives will be sought before a final decision of the board will be reached. 7. The 504 handicap regulations were reviewed along with the pro- posed hospital policy to incoporatc. the new law. Motion by Juul, seconded by liwald, to approve and accept Hutchinson Community hospital's revised liqual l;n:ployment Opportunity statement to include handicap regulations. Motion passed. .8. Motion by JJIUI, seconded by Mullan, to order new outside signs ,Page 2 of 3 { 1 BOARD Or UJuc'ro iRs I%VJ:TINC CONT. for the ho!-,hital and medical office building from Viking Signs from Lltc'lfiel(I with the following changes noted: '(op sign - o.k. as presented 2nd sign - o.k. See Attached 3rd sign - Medical Office Building - no name Sketch Ilth sii;n - o.k. Notion passed. 9. The proposed dectuis lounge was discussed. Motion by J uu l , -ccondcd by Bs L l ke, to construct a doctors lounge an the batiemc 'it as per the g659. 72 proposal presented. Motion passed. Board member, Juin, stated lie had :in inquiry regarding the sale Of hospital prOl►erty on the Bast side. of Century Avenue. It was the consensus of the hoard not to sell any property at this time. The trustee education handout was presented and discussed. Each board member is to I.Oview and have suggestions as to how to proceed at the next mceitng. The purchase of cabinets and coi►ntcr space in the new auxiliary coffee shop werv'discusse6. Motion by Balke, seconded I►y Lwald to utilize $1500.00 from hospital's contingency fun(; to build cabinets and counter space for coffee shop section of auxiliary Space in medical office building section. This money is to he repaid after shop generates a net income. Motion passed. Motion by Mullan, seconded by ltalke to adjourn the meeting. Respectfully submitted, OLd �harl,otte NJ. Block,_ tli.rertor Administrative :;ery ices Recording Sec re i a ry Nora -Iii MOM, Secretary Board of Directors MINUTES TRANSPORTATION BOARD OCTOBER 19, 1977 The meeting was called to order by Chairman Dan Huntwork at 12:15 P.M. Members present were Emma Lake, Frances Gruhn, Carly Hoeft, Rick Johnson in addition to Chairman Dan Huntwork. Members absent were Brian Buchmayer and Ralph Westlund. Also present were Administrative Assistant Plotz and Personnel Coordinator Sitz. 1. It was moved by Emma Lake, seconded by Dan Huntwork, to approve the minutes of the September 22, 1977 Transportation Board meeting. Motion carried unan- imously. 2. Discussion was given to the expiration of a one-year term for Brian Buch- mayer and Carly Hoeft and replacements to the Transportation Board. It was moved by Emma Lake, seconded by Carly Hoeft, to authorize Chairman Huntwork to contact several individuals for their consent to serve on the Board, with the recommended list to be submitted to Council for appointment and ratifi- cation. Motion carried unanimously. 3. Administrative Assistant Plotz gave a report on the budget cuts for the Trans- portation System. He also presented a report for the month of September. 4. The application for second year funding from the State of Minnesota, Supple- mental Public Transit Aid Program is due Friday, October 21, 1977. It is Mr. Plotz' opinion that the City should apply for the same service as it presently has; i.e., dial -a -ride, subscription and inter -connecting service, to keep the option open. 5. Following discussion, it was determined that a longer list of part-time bus drivers is needed. 6. Chairman Huntwork reported on a conversation with Dick Brown of the Minnesota Department of Transportation. He was informed that after two years, the City can still receive 2/3 funding by the State for the transportation system. Mr. Brown is satisfied with the service the City of Hutchinson is providing to the community through the transit system. 7. It was the consensus of the Transportation Board members that the meetings should continue to be held at noon on the second Wednesday of each month. The meeting was adjourned at 12:58 P.M. upon motion by Emma Lake, seconded by Carly Hoeft and unanimously carried. 7—.e.10 October 4, 1977 7:00 P.M. (612) 879-2311 %yvr`y` C/TY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 PARK AND RECREATION BOARD MINUTES The Park and Recreation Board met at the City Hall with "Bud" Daggett, Larry Morrissette, Dr. Chernausek, Don Falconer and Kathy McGraw present. Also present were Fred Roberts (Assistant Director of Public Works), Rod Keith (Recreation Director), Kay Peterson (Council Representative), Ruth Dunn (Of the Leader), and Grace Sanstead (Secretary). The minutes of the September meeting were read and approved by Chairman Daggett. Fred Roberts gave his report. 300 trees have been ordered, though he is not certain that all of them will be delivered. All of the Parks have been closed as of October 1st, except the West River Park - which will depend on the weather for its closing date. Vandalism, estimated at $50 was again reported in the South Park. The budget has been cut down considerably by the City Council. Lights were to be added to either the Riverside or Tartan Park Baseball Diamond in the amount of $70500. It was decided the greatest need was in Tartan Park, a motion was made to this effect by Dr. Chernausek, seconded by Don Falconer, and approved by the board - to be submitted to the Council for their approval. Fred added that some money may be allocated to a new aerial ladder truck. The Council also cut back on temporary summer help. Some work has been done on McDonald's Park and some discussion followed on moving archery from its present location to McDonald's Park. Rod Keith gave his report on the coming season. 77 youngsters are signed up for fall gymnastics. A new program of 7 churches has been added and are already participating in the Old Armory. While the Recreation Department budget has also been cut back, they could be reinstated with money from a contingency fund depend- ing on the levels of participation in different programs. Mr. Keith added that concentration on betterment of existing programs rather than adding new programs would be in order. 7.000, The condition of the Tartan Park softball outfield is very poor. Seed has failed because of lack of soil nutrients. New dirt and nutrients must be added and funding would come from the $500 donated by the 3M Company. Work would be done the last week in October, weather permitting. Fred's men are to grade it down and the softball players will help lay sod. A motion was made by Kathy McGraw, seconded by Don Falconer - to improve the softball field subject to City Council approval and the weather - motion carried unanimously. A motion was made by Mr. Morrissette, seconded by Kathy McGraw - to accept both Mr. Robert's and Mr. Keith's reports - motion carried unanimously. Kay Peterson reported that while cuts were made in the budget in both departments, they were not final as another meeting of the Council was to be held the following morning. The new equipment needed would be divided into a three year program. She said that if the adult programs in the Recreation Department could be self- supporting it would be easier on the children's programs. She also stated that a $7 charge for each child in each program was being considered - it has previously been a $5 charge. Mr. Morrissette and Mr. Daggett thought this was excessive and might cause hardship in families with more children participating or taking part in more than one program. Kay asked the board to give the matter more thought. While we have had no response from the J.C.'s in regard to the North East Park tennis courts, Mr. Keith was asked to scale the North East Park before the next meeting. Mr. Keith thought the tennis courts might be located east of the skating rink. The Vocational School has asked to have another rocking chair marathon in Public Square. Dr. Chernausek made a motion to allow this, seconded by Kathy McGraw, motion carried unanimously. Dr. Chernausek's and Mr. Falconer's terms on the board expired in 1977 - they were both willing to continue their terms for another three years. Mr. Morrissette asked that the nominations be closed and their names submitted to the City Council for approval. Mr. Morrissette made the motion, seconded by Kathy McGraw, and carried unanimously. Mr. Morrissette was approached by Mr. Dietel of Gopher Campfire, to start a shooting range in the Old Armory. They would pay rent, be supervised, and help with the maintenance. Mrs. Peterson added that liability insurance might also be investigated. Mr. Morrissette was asked to have the interested party come to the November meeting. Mr. Daggett wished to convey his thanks to the Council for working in close harmony with the Board. There being no further business the meeting was adjourned by Chairman Daggett until November 2nd. clv Respectfully submitted, Grace Sanstead Secretary HUTCHINSON LUAKUNITY CENTER BOARD MJNUTES OCTOBER 14, 1977 The Board of Directors for the Community Center net on October 12, 1977 at the Hutchinson Civic Arena. The following persons were present: Rollie Jensen, Ward Haugen, Ralph Westlund, Lyle Block, Ralph Neumann. Cart Bradford, and Skip Quade. The meeting was called to order at 7:00 AM by Rollie Jensen. The minutes of the September 21, 1977 meeting were approved. Motion by Ralph Westlund, Second by Lyle Block. Curt Bradford reported on the Grand Opening to be held on October 300 1977. The doors will open at 1:00 PM with a brief program at 2:00 PM. The St, Paul Figure Skating club will put on an exhibition at 2:30 PM, Les Schuft and his band will play from 3:00 to 3:00. There will be free skating fotthe public from 3:00 to 9:00 NO Ralph Neumann reported that Marlow Priebe has advised that an outside light will be installed shortly. The contract with the School District was to be brought up at the SQbool Board Meeting on October 11 th. Skip Quade will check .on whether battery powered Safety lights and lighted Exit Signs will be required, plans are to load the solution into the system on Monday October 17, 1977, Ralph Neumann is having some of the locks changed on the teas doors etc. At the present time all interior doors can be opened with the same key. Railing above the office and Concession stand and above the Ice Resurfacer door is in the process of being installed. Wood is ordered for the floor, in the teas boxes and will be installed by the Hockey Association. The next meeting will be held on Wednesday, October 26, 1977 at 7:00 AM. Motion to Adjourn by Ward Haugen, Second by Ralph Westlund. Motion passed. Respectfully Submitted, Lyle A. Block - Secretary 7-y - (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: _ _ - _ October 25, 1977 TO: Mayor and City Council FIM: Gary D. Pinta, Administrative Assistant SUBJECT: Civic Arena Contract - City/School District On Tuesday, October 6, the School Board unanimously voted for the proposed lease of the Civic Arena. The School Board approval was contingent upon the following insertion: Section 9 - Insurance - (Insert between second and third sentence.) "Activity tickets sold at the Arena during activity contests are not considered as gate receipts." f—a,# LEASE AGREEMENT THIS AGREEMENT, made this day of , 1977, by the City of Hutchinson, a municipal corporation, hereinafter called first party, and the Independent School District No. 423 of McLeod County, hereinafter called second party, WITNESSETH: WHEREAS, the first party has assumed the operation and maintenance of the Hutch- inson Civic Arena, through the guidance and recommendation(s) of the Community Center Board; WHEREAS, it is the desire of the second party to rent the Civic Arena for pro- gramming to be conducted and sponsored through its physical education program and/or extra -curricular programs; NOW, THEREFORE, in consideration of the premises and the terms and covenants hereinafter set forth, the parties hereby mutually agree as follows: 1. PREMISES: The first party agrees to lease and hereby does lease, and the second party agrees to take and hereby does take, the 130' x 230' building, excluding office space and concession stand, located at 950 Harrington Street in Hutchinson, Minnesota, County of McLeod. State of Minnesota, with the fol- lowing legal description: The South 250 feet of the East 275 feet of Lot 90 Lynn Addition to City of Hutchinson 2. TERM OF LEASE: This lease shall be from the term of September 1, 1977 through May 31, 1978. 3. RENTAL PAYMENT AND GAME RECEIPTS: The second party agrees to pay the first party a total rental payment for the premises of Eight Thousand Four Hundred Dollars ($8,400.00) which shall be paid on or before November 1, 1977. All game admission receipts shall be the property and responsibility of the second party. 4. DEFINITIONS: a. "ICE -TIME" - The period of time the ice is on the floor of the premises and utilized for hockey games-Wnd/or practices. - ---- ---- -- b. NON -ICE -TIME - The period of time no ice is on the floor and utiliza- tion is for sports other than hockey, is., tennis, track. c. EXCLUSIVE USE - The time the second party is in possession of the premises for "ice -time" and "non -ice time use", without interference from the first and/or other party(s), except for normal maintenance of the building. r- 6E.- 5. USE OF FACILITIES: The first party agrees to lease the premises for exclu- sive use at following designated times and activities: a. The second party shall be allotted 240 hours of ice time which shall be used for practice time and game time from November 15, 1977 through the completion of the State High School Hockey Tournament held during the month of March, 1978. b. Practice ice -time for Squad "A" and/or Squad "B" shall be between the hours of 3:30 P.M. to 6:30 P.M., Monday through Friday, excluding holi- days. On nights of home hockey games practice for Squad "A" and/or Squad "B" shall be between 2:00 P.M. and 5:00 P.M. for the purpose of readying the rink for the games beginning at 6:00 P.M. c. Game ice -time for Squad "B" shall be from 6:00 P.M. to 7:30 P.M.; game ice -time for Squad "A" shall be from 7:30 P.M. to 10:00 P.M. All hockey games shall be Monday through Saturday, excluding holidays. All regularly scheduled hockey gams and dates are set forth in a schedule hereto at- tached and identified as Exhibit "A", and may be canceled and/or re- scheduled only after mutual consultation of the first party and the second party, or their respective representatives. d. In addition to the 240 hours of ice -time, the first party shall provide a total 50 hours of non -ice time at no cost to the second party for the purpose of encouraging use of the Civic Arena for sports other than hockey, i.e., tennis, track. Non -ice time shall be utilized between four days subsequent to the State Hockey Tournament and May 31, 1978. In the event more than 50 hours of non -ice time is utilized, the second party shall be billed a charge sufficient to cover the cost for utilities and normal maintenance personnel for usage in excess of 50 hours. All non -ice time shall be scheduled as not to conflict with other activities of the first party that have a significant revenue potential. e. In the event the facility is rendered unfit for hockey use due to fire or any other cause, the second party's obligation for rent shall be ad- justed on a pro -rata basis and the party of the first part shall refund within 30 days after termination that portion of the rent covering the period of non-use. If the damage cannot be repaired within 30 days, the second party may exercise the option to terminate. -2- 6. FIRST PARTY RESPONSIBILITIES: a. To provide all utilities, including heat, light, water, sewer, refuse; maintain all ice making and cleaning equipment and machines; flooding the ice rink; cleaning of the ice surface; maintaining the parking lot; and the normal maintenance, repair and replacement of boards, goals, and nets; and make all necessary structural alterations, repairs and maintenance. b. To provide janitor service for cleaning of the locker and shower areas each day and cleaning of the bleacher area, storage area and upper arena areas as needed. c. To operate, maintain, and receive revenues from all concessions and/or vending machines, unless otherwise assigned in whole or part. 7. SECOND PARTY RESPONSIBILITIES: a. To provide personnel and supplies for the sale and collection of admis- sion tickets. b. To provide for payment of any Minnesota sales tax for admission. c. To provide towel and laundry service. d. To designate personnel to supervise students at any time the building is being used by its students under this agreement, and to designate one individual to be responsible for key(s) for use of the building while in use by its students. e. To be responsible for loss or theft of school and/or personnel property while stored or otherwise within the premises. f. To make all arrangements and/or payment for announcer(s), scoreboard operator(s), referees and supervisory personnel. g. To designate the Coach or Supervisor for seeing all pieces of equipment and supplies of the school and players are picked up and properly stored in the areas and cabinets, as provided by the first party, and to see that all students are out of the building by one-half (1/2) hour after close of practice or games. 8. RULES AND REGULATIONS: The rules and regulations of Independent School District No. 423 pertaining to student conduct shall be in effect during all times this building is used by the school. Additional policies governing the conduct of students may be 591! developed as needed by the Family Center Board and the School Administration. The policies, rules, and regulations shall be enforced by school personnel as assigned by the School Administration and the City personnel as assigned by the Civic Arena Coordinator. 9. INSURANCE: The second party agrees to pay the first party a sum of $1,040.00 for bodily injury and property damage insurance on or before May 31, 1978, for reim- bursement of insurance premium determined on the basis of $12.246 per $100 of rental payment. The above sum of $1,040.00 shall be paid from hockey gate receipts collected on the premises. Should receipts not equal $1,040.00, an amount will be paid equal to receipts collected. 10. INDEMNIFICATION: The second party agrees to save harmless, protect and indemnify the first party from any and all claims, not fully covered by Section 9 Insurance, of every kind and nature whatsoever arising out of the personal injury or property damage on the leased premises while it is under the control of and being used by the party of second part. The party of second part also agrees to pay all costs, including attorney's fees, incurred in connection with the defense against such claim not fully covered by insurance. 11. SUCCESSORS AND ASSIGNS: All provisions of the lease, herein stated, are binding upon the successors or assigns of the respective parties. IN WITNESS WHEREOF, the parties have signed this agreement to be effective the day and year first above written. In Presence of: APPROVED: Commissioner of Education CITY OF HUTCHINSON BY Its Mayor BY Its Clerk INDEPENDENT SCHOOL DISTRICT NO. 423 BY Its Chairman BY Its Clerk EXHIBIT A HUTCHINSON HIGH SCHOOL Home Hockey Schedule 1977-1978 Dec. 1 Thursday Mpls. North 8 Thursday Litchfield 22 Thursday Hutchinson Holiday Tournament St. Peter vs. Willmar Hutchinson vs. St. Cloud Cathedral 23 Friday Consolation Finals Jan. 5 Thursday Buffalo 9 Monday Chaska 12 Thursday Mpls. Central 26 Thursday Mound 30 Monday Eden Prairie Feb. 2 Thursday New Ulm 6 Monday Orono 16 Thursday Shakopee (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M F MU k» t, f% U'3 DATE- October 20, 1977 TO- Mayor and City Council FROM- Gary D. Plotz, Administrative Assistant SUBJECT: Parking Meters (Citizens Bank Request) Mr. Irvin Burich, President of the Citizens -Bank, requested that all meters on the north side of their building, between Main Street and the alley, be- come 15 -minute meters. 'The request involves a change in four regular meters. The Council requested the Chamber of Commerce to obtain input from businesses located in the vicinity of the request. See attached. The results of the survey are as follows: Support the request for 15 -minute meters 5 Peters & Gilmer Corson's W. E. Reyerson Anderson Interiors Norm Tulman Opposed the request 4 Alrick's Wm. Haas John Korngiebel No Name Indifferent to the request 3 R. J. Peterson No Name No Name Total Responding 12 Total Receiving Survey 23 947 .r TELEPHONE 612 896-5795 V[ N Y..s S(,i 'N .t i IIBJC1, (}0�,` 4 -9�� ('1 i-1IN11i?".'1`. F CONI N1 1917 N � W f 1 iql. ti ALifr - N y October 3, 1977 Gary Plotz City Administrator City of Hutchinson 35 Washington Avenue West Hutchinson, MN 55350 Dear Mr. Plotz: Enclosed is a copy of the letter sent to the people listed below. Also a copy was sent to Doug Flaa as President of the Downtown Council. Braun's Tulman's Corson's Kjos's Our Own Hardware Nature's Pantry Shelf Rod Keith - Old Armory Nemitz's Le Body Shop Ideal Shoe Shop Moller's Hobby & Craft Peterson Paulsen Assoc. Alrick's Peterson & Gilmer Anderson Interiors Sincerely, Garnette Marvan Secretary gm Enc. Hutch Cafe R. J. McGraw P. A. Ralph Westlund Lyle Jensen Korngiebel Architects Holmquist & Son Wm. Haas W. E. Reyerson Citizen's Insurance Agency �>> )a 0 } �. eep�A ! sitE!"� t n14 t ove Mr. Paul Haag, Comissioner of Streets _. City of Hutchinson 106 11th Ave. N. E. Hutchinson, Minn., 55350 Dear Paul: August 24, 1977 FOR YOUR INFORMATION It is ow understanding that acting as ComMissioner of Streets, it is proper for us to make requests or suggestions to you relative to streets, curb, gutter and parking motors. At this time, we are requesting that the inters on the north side of the bank be changed so that they are all 15 -minute meters. In view of the limited parking downtown, this would alleviate prob- lams for many of our customers who have to walk sage distance to do business with us. I yefer particularly to solea of the older people. At the present time, we have faqir 15 -minute meters. Also, I aw wondering if the City has plans for installing new curb in the downtown area. I am refering particularly to almost all of the curb wast of Main street and in the general area of the bank's location. Noy of our local citizens have become accustomed to the curb but we have received many enimnts regarding poor condition of the curbs from people visiting Hutchinson. I Mould appreciate very much hearing from you in regard to the above. Very truly yours, Irvin Burich President I8/18 cc: Mayor D. J. Black Marlow Priebe, City Engineer Gary Plotz, City Clark (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 k A N D U M DATE: October 25, 1977 TO: _-- _ Manor. and ou n. 01 _ _ _ FROM: _ ^ Water �illjng Clerk SUBJECT: D-elincaellt_Water Accounts 01-0320-0-00 ✓02-0485-0-00 Harland Emans Elmer Schlender 24 Jefferson St. S. 604 Hassan St. S. $46.86 "$38.68 $25.00 Pd. 10-24-77 Promised to pay on November 1, 1977 $21.86 Balance Due 02-0645-2-00 01-0670-4-00 Trails End, Inc. Don Wurzberger Hassan and Second Ave. *65 Second Ave. S.E. $226.99 Pizza Hut See attached letter $18.87 03-0540-0-00 02-0125-0-00 Historical Society Gingerbread House *Jefferson St. S. 209 Main St. S. Box 98 $49.16 $27.29 02-0280-1-00 7-0120-4-00 Alton Wicklund Charles Ress 605 Main St. S. R.R.3 $44.22 *806 Franklin St. S. $20.00 Pd. 10-25-77 $18.30 $24.22 Balance Due DELINQUENT LIST (Cont.) 7-0805-1-00 Ronald Doring % Charles Yerks R.R.1 *340 Fifth Ave. S.W. $8.66 7-0880-1-00 Clarence Veenhuis Stewart, MN 55385 *339 Fifth Ave. S.W. $14.17 7-0880-3-00 Mike Paulsen Brownton, MN 55315 *339 Fifth Ave. S.W. $11.83 State teci rai � AVINGS & LOAN ASSN. 227 Main Street S. • Hutchinson, Minnesota 55350 • Tel. (6121 87S-6003 October 18, 1977 City of Hutchinson Water Billing Dept. Hutchinson, Minnesota 55350 TO WHOM IT MAY CONCERN: RE: Property which Trails End, Inc, is presently occupying. The reason the present water bill has not been paid is that it has been turned in to Quade's insurance company as a claim. Quade's did some plumbing on this property for Trails End, Inc. at which time a valve was turned on, consequently, resulting in the large water usage. We have contacted Skip Quade concerning this and he has assured us the bill has been turned into the insurance company. As soon as we receive word on this matter, we will be contacting you accordingly. If you should have any questions, please do not hesitate in contacting us. 3m _ _Ldent FIRST FEDERALLY GHARTSRED SAVINGS AND LOAN ASSOCIATION IN MINNESOTA (612) 879-2311 CI CITY OF HUTCHINSON 37 WASHINGTON AVENUE. WEST HUTCHINSON, M!NN. 55350 M E M O R A N D U M TO: MAYOR AND CITY COUNCIL DATE: October 20, 1977 FROM: ADMINISTRATIVE ASSISTANT, PERSONNEL COORDINATOR RE: RECREATION DEPARTMENT In reviewing the Recreation Department budget, it has been noted that the expenditure for overtime has been large during this fiscal year. In discussing this situation with Rod Keith and Jeff McKay, it seemed advisable to reclassify Jeff to a salaried position. Jeff would be Assistant Recreation Director under this classification, at an annual salary of $10,500, exempt from overtime. This is not viewed as along -term arrangement, but rather as a means of more effectively coordinating Recreation Department activities during the period of time when Rod is in need of this assistance. Job description outlining the new position is attached. We recommend this reclassification for the above reasons. 10 TITLE: ASSISTANT RECREATION DIRECTOR -38b- DOT 187.118 DEPARTMENT: RECREATION E ACCOUNTABLE TO: RECREATION DIRECTOR, ADMINISTRATIVE 10-77 ASSISTANT/CITY COUNCIL SUMMARY: THIS IS SPECIALIZED ADMINISTRATIVE AND SUPERVISORY 'WORK WITH THE RECREATIONAL PROGRAMS OF THE CITY DUTIES AND RESPONSIBILITIES 1. Confers with the Recreation Director and/or municipal authorities to administer Recreation Department. With Recreation Director: a. Plans, organizes and directs recreational activities. Plans for long.range programs and needs of the Recreation Department in consultation with the Park and Recreation Board, Administrative Assistant and City Council. b. Prepares the annual budget and controls expenditures of the department. c. Studies equipment needs; purchases equipment and materials necessary for implementation of programs in accordance with the allowed budget. d. Recommends hiring of seasonal personnel. Trains personnel required for carrying out programs. e. Maintains records of personnel hired and prepares requisitions for payment of seasonal employees. f. Arranges for publicity and promotional materials regarding planned programs and coming events, results of activities, etc. g. Collects program fees for deposit to the City's general fund. h. Prepares records of participation in each program. Prepares monthly reports of programs in progress for the Park and Recreation Board. Reports on activities to Administrative Assistant. 2. Supervises a major portion of recreational activities and special events: a. Provides instruction for various youth programs. b. Assists in making arrangements for the use of school buildings. c. Organizes and plans out leagues and tournaments for athletic competition. d. Assists in coordinating volunteer help to staff the various youth programs. 3. Performs related duties as required for adequate coordination of department functions. (over) EQUIPMENT: Uniforms, equipment and materials for all activities. DESIRABLE QUALIFICATIONS College education in recreation administration plus previous recreation work experience. Organizational and leadership ability. Good human relations skills. WORKING CONDITIONS Variable working hours as determined by activity schedules. Much public contact. (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: _ _ 0.. t _gr_ D,_ TO: _Mayor and City Council__.._._FROM: — Gary► D. Plotz, Administrative Assistant SUBJECT: _ Transit Grant for Second Year Funding On Thursday, October 13; I was informed that the City of Hutchinson had approximately one week (October 21) to file an application for second year funding. It involves 16 pages of grant application guidelines. I have contacted Mr. Brown, Director of the State Department of Transit Ad- ministration, and have received a one-week extension (October 28). This will provide me with sufficient time to complete the application and to receive Council authorization for the grant application. Mr. Brown stated that the original grant application was for a one-year period only and was not for a two-year period as the Transit Board and City staff had thought. 9-44 RESOLUTION NO. 6036 RESOLUTION GIVING APPROVAL OF PRELIMINARY AND FINAL PLAT OF HELLAND'S SECOND ADDITION WHEREAS, W. A. Helland of Spicer, Minnesota, owner and subdivider of the land proposed to be platted as Helland's Second Addition has submitted its appli- cation for approval of final plat of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the Laws of the State of Minnesota and the ordinances of the City of Hutchinson and WHEREAS, said plat is situated upon the following described lands in McLeod County, Minnesota, to -wit: Part of Lot 1, Block 3 and part of Lot 1, Block 5, All in Helland's First Addition BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said plat of Helland's Second Addition is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota. 2. That the City Clerk is hereby directed to file a certified copy of this resolution in the office of the Register of Deeds and Register of Titles for their use as required by M.S.A. 471.29. BE IT FURTHER RESOLVED THAT such execution of the certificate upon said plat by the City Clerk, as required, shall be conclusive showing of proper com- pliance therewith by the subdivider and City officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality. Adopted by the City Council this 25th day of October, 1977. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk 9-� (612) 879-2311 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORA*'NDUM DATE: —October 20L 1977— — — — — — TD: 1yyor and Council -----------_— ------ FPO![: City LMIZ: eeY'--------_._------------- We have contacted four contractors that we felt Mould be capable of snow rewoval at Burns Manor, the hospital and the airport. Three of thew indicated they were not interested for various reasons. Erickson and Alin Contracting is willing to do the work, as in the past, and submitted the followiW rates for their equipment. rarer L-30 Loader -3 1/2 Yd. Bucket -- $31.50 per hour Cat #12 Motor Grader with Wing - $29.00 per hour Cat #12 Motor Grader - $24.00 per hour It is my opinion that these rates are satisfactory, and I recommend approval of Erickson and Tewplin Contracting for the above-mentioned snow removal during this winter season. Sincerely, CITY OF HUTCAINSON AetZ4'11 ) r' / _/ Marlow V. Priebe City Engineer PV cc: Fred Roberts Ken Merrill 9-� (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 ME MO }2AX 0 it M DATE,- — October 20,,E Z 997 TO: Mayor and Council FRAM: Cit!LFnyineer SUBJECT: rzuck Rental Mr. Eugene Birk has submitted a rate of $33.50 Per hour for the furnishing of trunks to haul snow this coming winter season. This rate includes him furnishing driver and gasoline. He has had a rate of $32.50 for the last three years. This is an 8% increase, which I believe is very reasonable. I recommend he be approved for furnishing trucks. Sincerely, CITY OF HMHiNSON '�ellL , .0 Marlow V. Priebe City Engineer PV cc: Fred Roberts Ken Merrill (612) 879-2311 !f/" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUT iy!!rCHINSON,, MINN. 55350 MEMO RA''NDUM DATE: October 20 1977 — — — — — — TO: Mayor and Council FROM: Citu Enaineer SUBJECT: CitiLHall Custodian ---------------------- Mr. Lester Steinhaus, present City Hall Custodian, will be retiring in December. We have reviewed our Applications for positions and found that Mr. Stanley Koehler met all the requirements for the position. Mr. Koehler has been interviewed and we recommend him for the position. He anticipates he will be able to assume the duties on or about November 15th. We recommend Grade II, Step 8 rate. Mr. Steinhaus has been ill as of late and may need to discontinue work earlier than anticipated. It is felt, if both men can work together for about two weeks before the change, it will be most helpful. Respectfully submitted, CITY OF HUTCHINSON Marlow V. Preibe City Engineer pv cc: Hazel Sitz Fred Roberts Paul Haag 9 - ,v , s ("612) 879-2-11 1 i�Ur1fI' CITY OF HUTCHINSON 37 WASHINGTON AV1 h.`UE_ W1 S7 HUTCHINSON, MINN 55,350 M E M U K A N D U M DATE: —October 21, 1977 — — — — — — TO: —Mayor and Council ————————————--———————— FROM: —Cita Engineer — — — --_ ————+—————————— — — — SUBJECT: —Tax Forfeited .sand — — — — — — — — — — — — — — — — — — — — — — The County Auditor's Office has informed us that the following parcels of land are listed as Tax Forfeited: 1. South 112 of Lot 8, Merrill's Subdivision. 2. West 109 feet of Lot S, Block 5, Bonniwell's First Addition. 3. Lot 8, Block 23, North 112 City. 4. Lot 3, except North 8 feet in Block 18, South 112 City. According to information we have received, we are not able to collect any assessments to these properties. I would recommend that the City Attorney check this out. Also, he should check as to what the City could do with the property if we should try to claim same. Sincerely, CITY OFHUTCHINSON Marlow V. Priebe City Engineer pv �r Ay y 4 + rte► w pt �y. 'tri ,,'��Y ', October 25, )977 City Council Hutchinson, Minnesota 55350 ��l.fl'/11115("IIl �ntllllllllllfl� ���}�I�17� CENTURY AVENUE Dear Mayor Black and City Council Members: � S1J1, )Jk,I1mla 5350 TELISPI{ONF 612/896-1365 The governing board of the Hutchinson Hospital, in a recent meeting, discussed the replacement of a 1969 .John Deere 140 garden tractor. Hospital staff present(ad the specifics+tions and bids from three companies (see attached), Rational and recommendation was presented to the governing board (see attached). The following motion was abstracted from the governing board minutes. 'Motion by Haag, seconded by Mullan to request authority of City Council to purchase tractor and attachments from Hutchinson Equipment Inc. in the amount. of :,3125.00. Motion passed." This request is beim; made to you in accordance with Ordinance #457, "that any single capital i tent of purchase of $2500.00 or more shall first be approved by the City Council." Another item was discussed at the Board Meeting regarding a change fn the hospital fiscal year. Approximately a year and a half ago the charter of the City was amended changing the financial. year to January 1. We were advised by the City attorney that the hospital would have to change our year to coincide with the City of Hutchinson. Our intentions were to change our fiscal year effective January 1, 1978. Because of a data processing system being installed at the hospital and the opening of the rio-w Medical Office Building it has become impossible to meet those dead lines. The new State regulations mandate that all Hospitals. submit a budget to the State 66 days prior to the end of the fiscal year. We have not yet begun our budgetinf, process; consequently it would be impossible for us to meet the January 1 dead line, This problem was presented to the governing board at the recent meeting and a request was made by staff not: to change the fiscal year until January, 1979, After consideration by the governing board a recommendation was made to you, the City Council., for consideration. "Motion by tlaag, seconded by Balke, to request permission from the City CounclA to delay changing the hospital operating year from the current April thru March to the calendar year beginning January 1, 1979. Motion passed." Thank you for your considerAtion in these matters. Sincerely, H CHINSON CU J141 HOSYI'rAL Phili G. Gravest Admin stiator PGG: lkm tnclosutes HUTCHINSON COKAUNITY HOSPITAL Replacement of 1969 John Deere 140 garden tractor with 48" mower and 36" snow- blower. Rational: The yard tractor is no longer reliable for the type f use that is demanded of it and the amount of time and money spended on service is such that a replacement of a new uiIiit: Is ne_cessaiy. An amount of expense will have to be incurred to maintain the tractor in preparation for the winter months ahead. 1. Engine Replacement 2. Transmission overhaul. 3. Starter and generator replacement 4. Tile replacement 5. Steering housing replacement These are repairs that are known to exist at this time and do not include any unforeseen repairs or replacements. It is estimated that the maintenance will run in excess of $1,000.00 for the coming year. Because of the expansion of the Medical Office Building,a greater amount of snow blowing will become necessary. The present John Deere tractor is not capable of maintain.g the sidewalks and other areas that the City plows cannot reach. In viewing these specifications it was felt that a solid steel cab for roll over protection was a necessity. Also, a cab is necessary in order to protect the operator from the elements of winter. Recommendation It is recommended that we purchase a unit from Hutchinson Equipment Inc. at a cost of $3125.00. After analyzing the bids Schramm Implement did not meet the specifications and in personal, contact with the owners steel cab could not be obtained. I HUTCHINSON COMMUNITY HOSPITAL 'rR.wToR WITH SNOWBLOWER & MOWER 5 Firms Contacted Price Quote $4636.00 $4022.00 Specifications hutch. Eq Co_ Schramm Imp; McCormick Imp, 16 HP Engine Yes Yes Yes Hydrostatic Drive Yes Yes Yes Hydralic Lift Yes No Yes Lights Yes Yes Yes A11, Steel Cab Yes No Yes 48" Mower Yes 50 Yes 48 Yes 48 42" Snow Blower Yes Yes Yes Total Price Quote $4636.00 $4022.00 $4615.00 Trade Allowance 1511.00 1600.00 1115.00 Trade Price 3125.00 2400.00 3500.00 HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY MEMORANDUM TO: h(- Hw:,- 'able Mayor and City Council DATES October 259 1977 FROMt Executive Director, Hutchinson HRA SUBJECT: Property Acquisition Agreement FOR YOUR INFORMATION Following the special Council meeting of October 24, 1977, Clarence Simonowitz, Gary Plotz and I met briefly with Frank Fay concerning acquisition of the Albrecht garage and the Hoffman plumbing properties. Frank was confident that he can negotiate an acceptable price for these properties. In meeting with Gary Plotz this afternoon, we attempted to arrive at a work/ time schedule to expedite the negotiations and found that a great many variables exist so that it is not feasible to make an estimate at this time as to how much assistance I may require in order to make my time available to the City projects. As an alternative, it was suggested that the HRA acquire a work/study person in the office through HAVTI and request that the 20% payable by the employer be billed back to the Community Development Fund, through the termination of the project - December 31 or earlier. This plan would be of some assistance. However, I would still request that - depending upon the requirements of the property acquisition program - we leave the door )pen to any additional needs that may arise. The property acquisition work is now divided among the three of us with Frank Fay working on Hoffman (he will not be able to get at it until November 7) Gary Plotz on the Wendt property and me on the McEwen property. I will follow uo end coordinate wherever necessary. Jean Lerberg THE N TCHINSON SAFETY COUNCIL FOR YOUR INFORMATION The Rurchinson Safety Canarll eet et 12:00 noon, 8eptsWber 26, 1A77 at the PraiTle douse. There, were t4 members and 3 gwests present. The meeting opened with a silent prayer. The bill were pr esett ed and approved for payment, The Aardst minutes Were %paroved, Cal Rice, Aset. City Engineer reported cry the side walk on the Wart, side* of. School road from igbvray 07 to Roberts Road. A discussion was bold: estimated coxa QS,000.00, were are the priorities? 1st and what is needed. Mayor D. J. Black repl'yed on the Cort and need. Further dicuession to he beld at the Qtober meeting. Bike safety wee discussed and Hargaret Knutson of EDVZ radio P%sti.on would 11ke x program on this. 2 poople are to be employed by the Pul ice Department for able. The motion was made and saaonded that Larry Ladd and Dean O'Borsky get togetber and preseut a progrLM on tb is . This Evan presented on October 11, 1977. Larry Ladd stated that: musty Rhode of the VN. Highway Department spoke at the elementary sc:bt.,o�, on bike safety and brought along the "talking tike". . Reports were given on the McLeod County fair bootb. Kiy Petersaou of the Butchinson City Council stat, our budget would be reduced $V.00, from $275.00 to $150.00. The motion was made and seconded that we accept this. Ma.yro D. J. Black presented Hiss da e,l Baseman with a ;plaque from the City of Hutchinson with a Resolution of Appreciation for service work with the Safety Council.. All the madbers expressed their personal apprec;atlon and were thanked by brine baseman. The meeting was adjourned. Treasurer's Report: B&Iante on Hand 9-1-77 128.04 Receipts: none Disbursements: Ms. P. Bergstrom -bike safety exp. 5.98 Joyce Rix -postage 2.97 Leslie O. Smith-postage--fil®s 1.83 Pralrie House --Lunch H. Baseman 2.50 Balance on hand 9-30-77 11.5.76 Submitted by: Loretta F. Pishney, Beer.-Treas. October 19, 1977 LYLE R. JENSEN cerWW Nbne Accmtant oms BankBonding mmUTC INSOi. wEUM-SainA x= Phone 612.896.5615 The Honorable Mayor and City Council City of Hutchinson, MN 55350 FOR YOUR INFORMATION At the request of the City Clerk's Office, we submit the following proposal for the City records. In consideration of the mutual undertakings herein contained, the parties hereto agree as follows: The Accountans shall audit the books and records of the City of Hutchinson in accordance with generally accepted standards and the auditing and reporting requirement of Municipalities of the State of Minnesota, State Auditor's Office. The Accountants shall perform the audit in the offices Of the Municipality at Hutchinson, Minnesota, beginning not later than , 19—. The Accountants shall deliver to the Municipality, within reasonable time or months, copies of the completed audit report, including copies for the State Auditor's Office and other governmental agencies requiring copies. The Accountants shall upon discovery of any irregularity, promptly notify the municipal governing body, as deemed appropriate in the circumstances. Staff - rde have staff available, well experienced in municipality and utility audits. ale would welcome the opportunity to discuss staff qualifications with you personally. The writer of this has been a Certified Public Accountant since December, 1944. I have had over 25 years experience in auditing utilities, schools, nursing homes and other governmental agencies. Compensation would be based on our regular hourly rates. The.Accountants shall promptly bring to the attention of the Council any unusual conditions, which in the opinion of the Accountants, require auditing or accounting services to exceed those contemplated in our agreement. The Accountants shall not proceed with performance of the additional services required by such unusual conditions unless specifically authorized to do so by the Council. I welcome the opportunity to write a proposal to the City in which I have resided aW whole life. I would be glad to meet with the Council at their convenience to further explain and answer any questions. Sincerely, ��- !t Lyle R. Jensen Certified Public Accountant LRJ/kg ,. FOR YOUR INFORMATION Hutchinson Goes Thru "Change of the Guard" There's been a changing of the "guard" at Hutchinson's exclusive package -goods municipal dispensary Dave Krause, Minnetonka has suc- ceeded Jerry Fisher as manager. Jerry was honored at a special meeting of the City Council. He was awarded a plaque symbolizing his 11 years of outstanding service to the community. He will remain on and serve in a lesser capacity at his own request. Health reasons were given as the reason to step aside for the new manager. Jerry had an enviable re- cord at Hutchinson. Under his direc- tion the off -sale establishment ac- counted for a sales volume of nearly $700,000 annually which was respon- sible for a net income of nearly $80,000 for 12 months operation. City officials attending the luncheon were lavish in their appreciation for what Jerry accomplished for the commu- nity. He will now become an advisor or consultant and serve in a clerical ca- pacity at the city's flourishing enter- prise. David A. Krause, the new manager, hails from Minnetonka where for the last several years he has been assis- tant manager of the Wayzata combi- nation municipal dispensary. He plans no drastic changes from the success- ful format that Jerry Fisher inaugu- rated during the 11 year period of his stewardship. Only one change — that to enlarge the wine selection espe- cially during the holidays. The new manager is a native of Brooklyn Center and prior to being as- sistant manager of the over $1 million gross Wayzata operation where he did the wine buying also, was stock room manager for McQuay Company for five years. He also served as assistant manager of the Northbrook Hardware Co. in Minneapolis for five years. Krause is a graduate of Brooklyn Center High School and attended Anoka -Ramsey Junior College and the North Hennepin State College to study business and mathematics. PAGE TWELVE Guuiaci:man Ralph Westtund (right), who also serves as the city's ilquor commissioner, presented a framed Council re- solution in Jerry Fisher commending him on his excellent service to the community as manager of the community's dispensary. He's retiring. All's Not Well For Well's New Store Manny Fuchs, former MMLS presi- dent and present director, has in- formed the Municipal Liquor Store magazine that the Wells City Council has plans under consideration for ex- panding the quarters of the present store. Their collective hats were blown off by the architect's preliminary re- ports that the cost of remodeling would hit the $50,000 mark. So back to the starting point went the City Dads — if remodeling is going to cost that much — how much for a new dispensary? The question still remains to be an- swered and hopefully one will be forthcoming by some early date in September. The Wells enterprise is a substantial one doing a gross volume of nearly $950,000 annually and returning net proceeds of over $30,000 to the city's coffers for other governmental pur- poses. Incidentally, there will be a regional meeting of the League of Minnesota Cities in Wells on October 11 — it will be at Ellendale, a suburb. MINNESOTA MUNICIPAL LIQUOR STORES FIRE SURVEY �1 1977 I/ DOLLAR VALUE INSURANCE YEAR BATING 1977 # OF FULL- # OF ALARM OF FIRE LOSSES RURAL TWP. RATIO OF CITY POP RATING OBTAINED BUDGET TIME PERSONNEL VOLUNTEERS SYSTEM (1976) FIRE CONTRACTS CITY -RURAL CALLS Brainerd 11,667 6 1965 8127,069 7 39 Pagers $47,000 Yes 607 - 40% Cloquet 11,439 6 1963 8209,202 14 25 Pagers $206,014 Yes 9016 10% Crookston 8,323 - - 8115,990 7 28 Pagers - Yes 75A - 25% East Grand Forks 91000 6 1975 8169,550 12 28 Pagers 1016,327 Yes 8816 - 12% Fergus Falls 12,433 6 1952 $111,005 2 36 Pagers 5163,633 Yes 7076 - 3076 Grand Rapids 7,200 6 1975 872,000 0 25 Pagers $135,800 Yes 48A - 52% Hutchinson 9,245 6 1946 8156,555 0 46 Pagers 8108.300 Yes 5716 - 4376 International Falls 6,600 6 1975 8108`,593 5 24 Phones 8360,000 Yes - - Little Falls 7,467 6 1976 $76,213 3 27 Phones 825,000 Yes 60A - 40% Marshall 12,000 6 1965 890,000 0 36 Pagers - Yes 75% - 25% New Ulm 14,000 6 1950 852,270 0 37 Pagers 819,125 Yes 66A - 33A Northfield 13,000 6 1957 $44,000 1 30 Phones - Yes 33A - 66% North Mankato 8,071 5 1975 824,700 0 26 Pagers 850,000 Yes 83A - 1776 Owatonna 17,000 6 - 8201,572 8 31 Pagers $83,152 Yes 66A - 33% St. Peter 8,339 6 1974 830,494 0 34 Phones 841,200 Yes 66% - 33A Stillwater 12,000 5 1976 8161,816 6 30 Phones $204,820 Yes 75A - 25% Thief River Falls 81900 6 1976 8117,775 8 18 Phones 875,000 Yes 756 - 25%CD Waseca 7,689 6 1976 $71,000 2 30 Phones $58,415 Yes 75A - 25% ;:0 Worthington 11,000 6 1966 860,000 5 36 Pagers $100,000 Yes 66% - 33% C z O --I O Z