cp12-13-1977 cHUTCH INSON
CITY
CALENDAR
WEEK OF
December 11 T a December 17
t
1977
WEDNESDAY
SUNDAY
THURSDAY
8:00 A.M. - City Council Meets
with Liquor Store
Noon - Transportation Board Employees at City
Meeting at City Hall Hall
7:00 P.M. - Park and Recre-
ation Board at
City Hall
8:00 P.M. - Airport Commiss
Meeting at City
Hall
- Nursing Home Board Meet-
ing at Burns Manor
MONDAY
8:00 A.M. - City Council Meet-
ing for Budget
Review at City
Hall
2:00 P.M. - Utilities Commis-
sion
FRIDAY
TUESDAY
7:30 P.M. - City Council
Meeting at
City Hall
SATURDAY
LIlu-i
� 1
DECEMBER 13, 1977 CITY OF HUTCHINSON ISSUE NO. 19
a
ANNUAL CITY/UTILITIES CHRISTMAS PARTY - FRIDAY, DECEMBER 16, 1977
The employees have organized a Christmas party at the American Legion Club, and the Mayor
and City Council are invited. The social hour will be from 6:30 to 7:30 P.M. and the
dinner and socializing will be from 7:30 to 9:30 P.M. Music and dancing will be provided
from 9:30 to 1:30 A.M.
Joleen Runke is taking reservations, and the cost is $11.00 per couple.
LIQUOR STORE EMPLOYEE MEETING - THURSDAY, DECEMBER 15 - FOLLOWED BY DISCUSSION OF
JANUARY 1 PAY INCREASES (HOURLY AND SALARIED EMPLOYEES)
The City Council has their regular scheduled meeting with the Liquor Store employees on
Thursday, December 151 We should also have a preliminary discussion on the 1978 pay rates
for hourly and salaried employees.
Hazel Sitz and Ken Merrill have been preparing some preliminary information that you will
receive tomorrow.
Please study the materials for Thursday's meeting.
LEAGUE OF CITIES - GENERAL LEGISLATIVE STUDY COMMITTEE
Last Saturday we had our first meeting of the General Legislative Committee. This is
the so-called "Everything Else Committee", as there are several different legislative
committees working in specific areas.
The primary item I brought up was insurance, specifically the possibility of having sev-
eral cities group together and share the risk of being self-insured. There appears to be
support on the committee for studying this issue. The League staff will be reporting
back.
HUTCHMOBILE HOLIDAY HOURS
The demand for the use of the Hutchmobile has increased due to the winter weather and holi-
day shopping. The transit dispatchers have been 100% booked for pick-ups, and rides have
been turned down. Some days approximately 15 rides a day have been turned down, and there
were complaints.
ADMINISTRATIVE UPDATE
December 13, 1977
Page 2
After discussing the situation on December 8 with Chairman of the Transportation Board,
Dan Huntwork, and Ralph Westlund, it was decided to add a second bus during the "peak"
ridership hours of 10:00 A.M. until 2:00 P.M., and also add Saturday service from 10:00
A.M. to 3:00 P.M.
Because of both the winter weather and the few number of remaining shopping days, it was
decided to implement the service immediately. The entire Transportation Board will be
considering the confirmation of these services, and any other recommendations, on Wednes-
day noon, December 14.
AGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, DECEMBER 13, 1977
1. Call meeting to order - 7:30 P.M.
2. Invocation - Reverend John H. Longley
3. Consideration of Minutes dated November 22, 1977 and Special Meeting of
November 30, 1977
Action - Motion to approve - Motion to approve as amended
4. Public Hearings
(a) 7:30 P.M. - 1978 Improvement Projects
1) 1978 Improvement Project (78-02)
2) 1978 Improvement Project (78-03)
3) 1978 Improvement Project (78-04)
Action - Motion to close hearing - Motion to reject - Motion to adopt
(b) 8:00 P.M.
1) Consideration of State Building Code for Two -Mile Radius
Action - Motion to close hearing
Motion to reject
Motion to adopt State Building Code
5. Communications, Requests and Petitions
(a) Consideration of Request for Application for Christmas Tree Sales Permit:
1. Charles E. Pulkrabek
2. Al Patrias
Action - Motion to approve - Motion to reject
(b) Consideration of Request for Application for Snow Removal Permit by:
1. H. H. Lepel (7 East Realty)
2. Howard Telecky
Action - Motion to approve - Motion to reject
Council Agenda
December 13, 1977
(c) Consideration of Request to Attend Audit Workshop on December 14, 1977
by Kenneth Merrill
Action - Motion to approve - Motion to reject
(d) Consideration of Request for Street Lights on South Grade Road and
Neal near South Dald Apartments
Action - Motion to approve - Motion to reject
6. Resolutions and Ordinances
(a) Resolution No. 6052 - Resolution Establishing Parking Regulations at
Hutchinson Civic Arena
Action - Motion to reject - Motion to waive reading and adopt
(b) Resolution No. 6051 - Resolution Authorizing City to Continue Partici-
pation in the State Criminal Justice Datacommunications Network Agreement
Action - Motion to reject - Motion to waive reading and adopt
(c) Resolution No. 6053 - Resolution Authorizing Release of Securities to
Citizens Bank & Trust Co. of Hutchinson, Minnesota
Action - Motion to reject - Motion to waive reading and adopt resolution
7. Reports of Officers, Boards and Commissions
(a) Building Official's Monthly Report - November, 1977
Action - Order by Mayor received for filing
(b) Monthly Financial Report - November, 1977
Action - Order by Mayor received for filing
(c) Minutes of Special Meeting of Hutchinson Planning Commission dated
November 22, 1977
Action - Order by Mayor received for filing
(d) Minutes of Hutchinson Community Center Board dated December 1, 1977
Action - Order by Mayor received for filing
(e) Minutes of Downtown Development Committee dated November 30, 1977 and
December 6, 1977
Action - Order by Mayor received for filing
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Council Agenda
December 13, 1977
t
8. Unfinished Business
(a) Consideration of Election Procedures (DEFERRED NOVEMBER 22, 1977)
Action - Motion to approve - Motion to reject
9. New Business
(a) Consideration of Proposal to Purchase Snowmobile for Police, Fire
and Civil Defense Emergencies
Action - Motion to approve - Motion to reject
(b) Consideration of Extension of Towing, Storage and Impounding Contract
(Plowman's Inc.)
Action - Motion to reject - Motion'to approve extension of contract
(c) Consideration of Regulations on Facilities and Equipment of Old Armory
and City Hall
Action - Motion to reject - Motion to approve and waive reading and
adopt resolution
(d) Consideration of Office Rental Contract for State Employment Office
Action - Motion to reject - Motion to approve and enter into contract
(e) Consideration of Establishing Date and Time for Special Organizational
Meeting of City Council
Action -
(f) Consideration of Appointment of Fire Inspector
Action -
(g) Consideration of Property for Sale at First Avenue Southeast and
Erie Street
Action - Motion to reject - Motion to approve purchase of property
(h) Consideration of Request for Cigarette and Popcorn Stand License
Applications
Action - Motion to reject - Motion to approve and issue licenses
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Council Agenda
December 13, 1977
(i) Consideration of Mayor and City Clerk Entering into Contract with
Department of Transportation for Hutchmobile Service
Action - Motion to reject - Motion to enter into contract and adopt
resolution
10. Miscellaneous
(a) Communications from Clerk -Administrative Assistant
11. Claims, Appropriations and Contract Payments
(a) Verified Claims
Action - Motion to approve and authorize payment from appropriate funds
12. Adjournment
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AGENDA ADDITION
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, DECEMBER 13, 1977
5. Communications, Requests and Petitions
(b) Consideration of Request for Application for Snow Removal Permit by:
3. Curtis W. Paulsen
Action: Motion to approve - Motion to reject
7. Reports of Officers. Boards and Commissions
(f) Minutes of Burns Manor Municipal Nursing Home dated November 17, 1977
Action - Order by Mayor received for filing
9. New Business
(h) Consideration of Request for Cigarette License Applications:
Chuck Endres (E & R Service Center)
Jerry Eischens (Gingerbread House)
Action - Motion to reject - Motion to approve and issue license
(j) Consideration of Hiring Part -Time Temporary Employee for Motor Vehicle
Department
Action - Motion to reject - Motion to approve employment
(k) Consideration of Request of Recreation Department for Warming House
Attendant Hours
Action - Motion to approve - Motion to reject
(1) Consideration of Proposed 1978 Liquor Store Budget
Action - Motion to approve - Motion to reject
(m) Consideration of Proposed 1978 Sewer and Water Budget
Action - Motion to approve - Motion to reject
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, NOVEMBER 22, 1977
1. CALL TO ORDER
The meeting was called to order by Mayor Black at 7:30 P.M. with the follow-
ing members present: Aldermen Westlund, B. Peterson, Haag, and K. Peterson
in addition to Mayor Black. Absent: None. Also present were: Administrative
Assistant Plotz, City Engineer/Public Works Director Priebe, and Acting City
Attorney John Keefe.
2. INVOCATION
The invocation was given by the Reverend Thor Skeie of the Faith Lutheran
Church.
3. MINUTES
On a motion by Alderman K. Peterson, seconded by Alderman Westlund, the minutes
of the Regular Meeting of November 9, 1977 were unanimously approved.
4. PUBLIC HEARING
None
5. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) CONSIDERATION OF REQUEST FOR APPLICATION FOR SNOW REMOVAL PERMIT BY:
1. GENE BETKER
2. GILBERT BOLDT
3. DOUGLAS DOBRATZ, DOBY INC.
4. FLORIAN THODE
5. HAROLD MOLLS
6. MR. OR MRS. ROBERT DUHAMEL
After discussion, it was moved by Alderman Haag, seconded by Alderman
B. Peterson, to approve the applications for the above -stated persons
and issue snow removal permits. Motion carried unanimously.
(b) CONSIDERATION OF REQUEST FOR APPLICATION FOR CHRISTMAS TREE SALES PERMIT:
1. LEONARD RIEMANN
2. GLEN VARLAND
After discussion, it was moved by Alderman Haag, seconded by Alderman B.
Peterson, to approve the applications for Christmas tree sales permits
and issue appropriate permit. Motion carried unanimously.
Council Minutes
November 22, 1977
(c) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATE;
I. CARL ROHDE
2. MARTHA BURMEISTER
3. HARVEY THOMPSON
4. AMELIA LOEFFERS
5. MARTHA SCHAEFER
After discussion, it was moved by Alderman Westlund, seconded by Alder-
man Haag, to approve the requests for reduced trash and refuse rates
for the above -stated individuals, effective with their next billing.
Motion carried unanimously.
6. RESOLUTIONS AND ORDINANCES
(a) ORDINANCE NO. 31/77 - ORDINANCE AMENDING SECTION 410 - AUCTIONEERS ORDINANCE
After discussion, it was moved by Alderman Westlund, seconded by Alderman
B. Peterson, to waive second reading and adopt Ordinance No. 552 entitled
Ordinance Amending Section 410 - Auctioneers Ordinance of the 1974 Ordi-
nance Code of the City of Hutchinson. Motion carried unanimously.
(b) RESOLUTION NO. 6047 - COMMENDING LUCILE ULRICH
After discussion, it was moved by Alderman Westlund, seconded by Alderman
B. Peterson, to waive reading and adopt Resolution No. 6047 entitled Com-
mending Lucile Ulrich. Motion carried unanimously.
(c) RESOLUTION NO. 6048 - COMMENDING LESTER STEINHAUS
After discussion, it was moved by Alderman B. Peterson, seconded by Alder-
man Haag, to waive reading and adopt Resolution No. 6048 entitled Commend-
ing Lester Steinhaus. Motion carried unanimously.
(d) RESOLUTION NO. 6049 - TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND
After discussion, it was moved by Alderman K. Peterson, seconded by Alder-
man Haag, to waive reading and adopt Resolution No. 6049 entitled Trans-
ferring $10,000 from Liquor Store to General Fund. Motion carried unani-
mously.
7, REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
(a) MINUTES OF HUTCHINSON PLANNING COMMISSION DATED OCTOBER 18, 1977 AND
OCTOBER 31, 1977
There being no discussion, the minutes were ordered by the Mayor to be
received for filing.
IWA!
Council Minutes
November 22, 1977
(b) MINUTES OF BURNS MANOR MUNICIPAL NURSING HOME DATED OCTOBER 18, 1977
There being no discussion, the minutes were ordered by the Mayor to be
received for filing.
(c) MINUTES OF HUTCHINSON COMMUNITY HOSPITAL BOARD OF DIRECTORS DATED
OCTOBER 18, 1977 AND SPECIAL MEETING DATED OCTOBER 28, 1977, AND EXECU-
TIVE COMMITTEE DATED OCTOBER 10, 1977
Alderman Haag reported that an Open House will be held at the Medical
Center on Sunday, December 11, 1977. A program is scheduled for 2:00
P.M.
(d) MINUTES OF TRANSPORTATION BOARD DATED NOVEMBER 9, 1977
There being no discussion, the minutes were ordered by the Mayor to be
received for filing.
(e) MINUTES OF DOWNTOWN DEVELOPMENT COMMITTEE DATED NOVEMBER 15, 1977
There being no discussion, the minutes were ordered by the Mayor to be
received for filing.
(f) MINUTES OF AIRPORT COMMISSION DATED NOVEMBER 16, 1977
There being no discussion, the minutes were ordered by the Mayor to be
received for filing.
8. UNFINISHED BUSINESS
(a) CONSIDERATION OF RECOMMENDATIONS FOR PARKING AT HUTCHINSON CIVIC ARENA
Following discussion of the parking situation at the Hutchinson Civic
Arena, it was moved by Alderman Westlund, seconded by Alderman K. Peter-
son, to approve the recommendations submitted by Chief of Police O'Borsky
and waive first reading of Ordinance No. 33/77 entitled Ordinance Estab-
lishing Parking Regulations at Hutchinson Civic Arena and set second read-
ing for December 13, 1977. Motion carried unanimously.
(b) CONSIDERATION OF SELECTING AN AUDITOR FOR 1977 YEAR -ENDING AUDIT
Considerable discussion was given to selecting an auditor for the 1977
year -ending audit. After due deliberation, it was the general consensus
of the Council that the City of Hutchinson should continue working with
the present auditing firm of Anderson, Lieser, & Thorsen of Minneapolis
for the following reasons: First, there is the time factor to be
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Council Minutes
November 22, 1977
considered. A new firm would not have the proper amount of time to pre-
pare an audit. Second, the City has new personnel, Administrative Assis-
tant and City Accountant, who are not totally familiar with all the
records. Third, with the new computer system (LOGIS) and its particular
problems, Anderson, Lieser, & Thorsen would be more readily able to assist
because of their knowledge of the City. The fourth, and major reason,
for this decision pertains to the background data presently held by
Anderson, Lieser & Thorsen on the City of Hutchinson's records.
Mayor Black commented that four proposals were recently presented to
the City Council by three local C.P.A.'s, Lyle Jensen, David McGraw,
and Richard Anderson, as well as Robert Campbell from the firm of Ander-
son, Lieser & Thorsen of Minneapolis, the City's present auditing firm.
It was moved by Alderman Haag, seconded by Alderman Westlund, to retain
the present services of the auditing firm of Anderson, Lieser & Thorsen
of Minneapolis for the 1977 year-end audit and to request return of all
financial records that are not currently being kept at City Hall. It was
further moved to reconsider hiring a local firm to do the City's audit
a year from now. Motion carried unanimously.
9. NEW BUSINESS
(a) CONSIDERATION OF ESTABLISHING FEE FOR AUCTIONEERS PERMIT
After considerable discussion, it was determined to establish a fee of
$25 per day for an auctioneers permit, with the fee to be waived for
non-profit and/or charitable organizations.
It was moved by Alderman Westlund, seconded by Alderman B. Peterson, to
waive reading and adopt Resolution No. 6050 entitled Resolution Estab-
lishing Fee for Auctioneers Permit. Motion carried unanimously.
(b) PRESENTATION BY WESTLY HENDRICKSON OF TOLTZ, KING, DUVALL, ANDERSON &
ASSOCIATES ON MUNICIPAL FACILITIES FINAL REPORT
Mr. Westly Hendrickson of Toltz, King, Duvall, Anderson & Associates dis-
tributed copies of the minutes from the November 15, 1977 meeting of the
Hutchinson Municipal Facilities Study Committee. He then discussed the
concept of the Draft Report of the Municipal Facilities Study and pointed
out that the Police and Fire Station would have first priorities over
City Hall and a Recreation Center. Once the Study is approved by the
Council, it will be printed in final form and 50 copies made available
to the City of Hutchinson. This will conclude the Study.
Alderman K. Peterson commended the Hutchinson Municipal Facilities Study
Committee for the good work they have done on the Study.
It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to
accept the Draft Report of the Municipal Facilities Study. Motion car-
ried unanimo,ly.
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Council Minutes
November 22, 1977
(c) CONSIDERATION OF ELECTION PROCEDURES
Personnel Coordinator Sitz commented on the election procedures and the
salaries paid.
After discussion, it was moved by Alderman Westlund, seconded by Alder-
man B. Peterson, to defer action at this time. Motion carried unani-
mously.
(d) CONSIDERATION OF RELOCATION POLICY FOR CITY OF HUTCHINSON DOWNTOWN
DEVELOPMENT AREA, DECLARATION OF POLICY
In the absence of Clarence Simonowicz, this item was removed from the
agenda.
(e) CONSIDERATION OF ESTABLISHING DATE AND TIME FOR OPENING OF DEVELOPER
PROPOSALS FOR DOWNTOWN AREA
After discussion, it was moved by Alderman Westlund, seconded by Alder-
man Haag, to hold a special meeting of the City Council with the Down-
town Development Committee on Wednesday, November 30, 1977 at 4:00 P.M.
to open proposals or statements of interest for developers of the Down-
town Development project. Motion carried unanimously.
(f) CONSIDERATION OF DESIGNATION OF ANTI -RECESSION FUNDS
Administrative Assistant Plotz reported that the City of Hutchinson re-
ceived $2,804 in anti -recession funds and suggested that the money be
designated for services already performed or being done. He further
suggested that the funds be designated to one department for ease of
administration.
After consideration, it was moved by Alderman Haag, seconded by Alderman
Westlund, to divide the anti -recession funds in the amount of $2,804
equally between the Civic Arena and Park Department. Motion carried
unanimously.
(g) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS
After reading a copy of the letter mailed to all parties with delinquent
water and sewer accounts, Mayor Black asked if there was anyone present
wishing to be heard. No one responded.
Alderman Haag made the motion to discontinue service on all delinquent
accounts listed, with the exception of Account No. 20-0065-0-00 and No.
26-0165-1-00 where arrangements for payment have been made with the City
Clerk's Office. Seconded by Alderman Westlund, the motion carried unani-
mously.
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Council Minutes
November 22, 1977
10. MISCELLANEOUS
(a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT
Administrative Assistant Plotz reported that Maureen Bye, President of
the League of Minnesota Cities, has appointed the following four indi-
viduals to Legislative Study Committees: Mayor D. J. Black, Municipal
Development Strategies Task Force; Gary D. Plotz, Government Structure
and General Legislation; Marlow Priebe, Land Use and Environment; and
Kenneth Merrill, Revenue Sources.
An application for the Shade Tree Program has been completed and forwarded
to the Minnesota Department of Agriculture requesting funds in the amount
of $84,807.
Mr. Plotz reported that the City's application for a Comprehensive Em-
ployment Training Act Grant (CETA) was denied, but it is possible to re-
apply in December.
On November 28, 1977 Mr. Plotz and Ken Merrill, City Accountant, will be
meeting with the State Public Service Commission to obtain a "FX" tele-
phone transmission service to the Twin Cities. This is for the computer
terminal and will lower the operating expenses.
An inquiry has been submitted to the State of Minnesota on the application
procedures for obtaining State/Federal funding on a non -directional beacon
(instrument landing) for the Hutchinson Airport. Mr. Douglas McGraw, Chair-
man of the Airport Commission, has also written a letter in support to apply.
(b) COMMUNICATIONS FROM THE MAYOR
Mayor Black reported on a memorandum received from Chief of Police O'Borsky.
He requested that the name of Bradley Knutson be removed from the Police
Reserve Officer List inasmuch as he is working for another community. Also,
the name of Audley Jorgenson should remain on the Police Reserve Officer
List as a part-time dispatcher only.
It was moved by Alderman K. Peterson, seconded by Alderman Haag, to approve
the removal of Bradley Knutson from the Police Reserve Officer List and
Audley Jorgenson as a part-time dispatcher. Motion carried unanimously.
Mayor Black reminded the Council of the Department Head Meeting scheduled
for Friday, November 25, 1977 at 8:00 A.M. Also, the Coalition of Out -
state Cities will be holding a meeting on December 9, 1977 in Rochester.
(c) COMMUNICATIONS FROM CITY ENGINEER/PUBLIC WORKS DIRECTOR
City Engineer/Public Works Director Priebe reported that funds have been
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M
Council Minutes
November 22, 1977
budgeted for replacing three self-contained heating and air conditioning
units in City Hall. The following two proposals have been received:
Krasen Plumbing & Heating Inc. $4,225.00
Hutchinson Plumbing & Heating, Inc. $3,550.00
After discussion, it was moved by Alderman K. Peterson, seconded by Alder-
man Haag, to approve the proposal of Hutchinson Plumbing & Heating, Inc.
in the amount of $3,550.00 to replace three heating and air conditioning
units at City Hall. Motion carried unanimously.
11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS
A motion was made by Alderman Haag,, seconded by Alderman K. Peterson, to
approve the verified claims and authorize payment from the appropriate
funds. Motion carried unanimously.
12. ADJOURNMENT
There being no further business to come before the Council, the meeting was
adjourned at 9:15 P.M. on motion by Alderman Haag, seconded by Alderman B.
Peterson and unanimously carried.
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MINUTES
SPECIAL MEETING - HUTCHINSON CITY COUNCIL
WEDNESDAY, NOVEMBER 30, 1977
The special meeting of the City Council with the Downtown Development Committee
was called to order at 4:05 P.M. by Mayor D. J. Black, who read the Public Notice
published in The Hutchinson Leader on October 12 and 14, 1977, stating that pro-
posals or statements of interest from developers must be submitted to the City
Clerk by November 30, 1977.
City Council members in attendance were: Mayor D. J. Black, Aldermen Haag, West-
lund, and B. Peterson. Absent: Alderman K. Peterson.
Downtown Development Committee members present: Steve Richards, Bob Stearns, Jay
Alrick, Don Abbott and Dennis Hukriede.
Also present were: Administrative Assistant Plotz, Consultant Clarence Simonowicz
of C.R.S. & Associates, Alderman -Elect Kenneth Gruenhageu, and Jean Lerberg, Execu-
tive Director of Housing and Redevelopment Authority.
Mayor Black commented that after the proposals and letters of intent have been
opened, they will be referred to the Consultant and Administrative Assistant for
examination and recommendation. The following proposals were opened and read:
Carlson Pharmacy of Hutchinson (Charles B. Carlson)
Adolfson and Peterson, Minneapolis
First State Federal Savings & Loan, Hutchinson (Tom Cone)
Louis R. Lundgren, St. Paul
Citizens Bank & Trust Co., Hutchinson (Irvin Burich)
Peterson -Paulson Associates, Inc., Hutchinson
Orville E. Madsen & Sons, Inc., Hudson, Wisconsin
Korngiebel Architects, Hutchinson (representing Hutchinson
Housing Associates)
Korngiebel Architects, Hutchinson
Development Group: Adkins Association, St. Paul (Gene Peterson)
L.E. ("Lee") Pertl, Minneapolis
Sheehy Construction Company, St. Paul
Bor-Son Construction, Inc., Minneapolis
Mayor Black commented on the proposals received and noted that most of them are
in the area of housing. There are, however, three possible business developers
in the group, namely, Louis R. Lundgren, Korngiebel & Associates, and Adolfson
and Peterson.
Council Minutes
November 30, 1977
Alderman Westlund suggested that Administrative Assistant Plotz and/or Consultant
Clarence Simonowicz prepare a summary of each of the proposals and letters of in-
tent received and present it to the Downtown Development Committee for further con-
sideration of a decision.
Consultant Simonowicz recommended that the potential developers selected from the
list be asked to bring a verbal presentation to the Downtown Development Committee.
He further commented that the proposals can be divided into several distinct groups.
There are several who are interested in building elderly projects. Other proposals
suggest market -rate projects. The commercials are individual projects that are
being proposed. A couple of the developers will be competing to be named as major
developer for the City. The proposals received and opened today will be kept in
the Administrative Assistant's Office and are available for review by anyone wish-
ing to look at them.
After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to
refer the proposals and letters of intent to Administrative Assistant Plotz and Con-
sultant Simonowicz for a resume to be presented to the Downtown Development Com-
mittee and Housing Authority on Tuesday, December 6, 1977. Motion carried unani-
mously.
There being no further business, the meeting was adjourned at 4:50 P.M. upon motion
by Alderman Haag and seconded by Alderman Westlund. Motion carried unanimously.
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BUILDING CODs
DIVISION
. t-d�l
STATE OF MINNESOTA
DEPARTMENT OF ADMINISTRATION
SAINT PAUL
fel. 'l,•. .�• .�
July 28, 1977
TO:
FROM:
SUBJECT:
GENERAL
FOR YOUR INFORMATION
BUILDING CODE LETTER NO. 54
ALL PUBLIC OFFICIALS _
Don Pates, Director
Building Code Division �1J
Information on State Building Code - Applicable July 1, 1977
The Minnesota Legislature in- 1971 enacted a law that provided for the Commissiallf-•r 0
Administration to establish and administer a State Building Code. The law was►_:''i:��i
in 1974 and 1977. The intent of that legislation as stated in the preamble was to.- it:•I;-
vide for the construction of buildings at the least possible cost consistence with
recognized standards of health and safety. The purpose of Chapter 561, 1971 was to
prescribe and provide for administration and enforcement of the State Buiidinq Code,
which would provide basic and uniform standards, establish reasonable safeguards iter
health, safety, welfare, comfort, security and enei-gy conservation for the resident.:
of the State, who are occupants and users of buildings and provide for the Usti of -mw":-
methods,
iw": methods, devices, materials, and techniques. National model codes provide safer buil•s-
ings at reasonable costs.
DEFINITIONS'
The following definitions are used in the statutes:
r
Code - means the State Building Code or any amendment thereof established b the
missioner in accordance with the terms of the laws of 1971.
City - means a home rule charter or statutory c)ty.
Municipality - means dny city, county, or town meeting the I•equirements of Minr,. `•F:
Section 368.01, Subd. l,or the University of Minnesota.
Agricultural Building - means a structure on agricultural land as defined in Ser-t,,_ri
273,13, Subd. 6, designed, constructed, and used to house farm implements, Iive:•t•:-I
or agricultural produce or products used by the owner, leasee, and sub -leasee of
building and members of their immediate fancily, their employee and persons engafjr-i •in
pickup or delivery of agricultural produce or products.
AN EQUAL OPPORTUNITY EMPLOYER / F
EFFECTIVE DATE
On July 1, 1977 or as soon thereafter as possible, but in no event later tad n :.�:1lv :,
1978 all municipalities must adopt and enforce the State Building Code with resrert t --
construction within their respective jurisdictions. if a municipality has adopted Ur
is now enforcing the State Building Code on the effective date, or if a municipality
determines by ordinance thereafter to undertake enforcement, it shall be charged with
enforcement of the Code within that municipality. The statute states that a city may
by ordinance extend the enforcement of the Code to adjoining unincorporated territories
not more than two miles distance from its corporate limits in any direction provided
that where two or more cities in close proximity which have elected to enforce the Code
have boundaries less than four miles apart, each is authorized to enforce the Code equi-
distant between them. Any city shall thereafter enforce the Code in the designated
area to the same extent as if such area were situated within its corporate limits. If
a city determines to enforce the Code in such area, that city must give written notice
to the Commissioner of Administration, the County Auditor, and the Town Clerk of ea -h
town in which it intends to enforce the Code. Municipalities may provide for.the is-
suance of permits, inspection and enforcement within their jurisdictions by any means
that may be convenient and lawful. Municipalities may carry on their own enforcement,
may contract with other municipalities, or with qualified individuals. The primary
purpose of the Code is to provide uniform standards to safeguard life, or limb, health,
property, public welfare, and energy conservation by regulating and controlling design,
construction, heat loss/gain, and quality of materials.
BUILDING CODES STANDARDS COMMITTEE
In order to establish a code and to provide for a means of amending it, the Commissioner
of Administration has appointed an advisory board called the Building Codes Standards
Committee. The Committee is.composed of nine members who are residents of the Stats..
The membership is a broad representation from industry and professions, including repre-
sentation from Building Code enforcement agencies, architectural and engineering as.nd a -
tions, building construction trades, the contracting and m.rnufacturing iniustry, gorerr;-
ing bodies of local government and the general public. Members of the Building Gree:
Standards Committee are appointed from all congressional districts within the State.
If the Building Code is to be amended the information is submitted to the Building Codes
Standards Committee for review. Public hearings are held on proposed amendments to pra-
sent the information to the public.
SUR -CHARGE -
To defray the cost ofoperating the State Building Code Division, a surcharge.is imposed
on all permits issued by municipalities. This surcharge is For all permits issued for
construction, additions and alterations to buildings. Where the permit charge is a fin-
ed amount, the surcharge shall be equivalent to one-half mill of such fee or 50 cents,
whichever amount is greater. For all other permits the surcharge shall be equivalent to
one-half mill of the valuation of the structure is greater than one -million dollars, but
less than ten -million dollars the surcharge shall be $1,000. Where the valuation is
equal or greater than ten -million dollars, but less than twenty -million dollars the sur-
charge shall be $1,500, and where the said valuation is equal to or greater than twenty -
million dollars, the surcharge shall be $2,000. All permit surcharges shall be collect-
ed by each municipality and remitted to the State. A portion of this surcharge is re-
tained by the municipality to defray collection and reporting costs. These surcharge,
are payable to the State, who deposits these amounts in the State Treasury for credit
to the General Fund. By September 1 of each odd numbered year, commencing September t,
1979, the Commissioner w411' rebate to the municipalities any surcharge that is in
of the operating costs :he State Buildinq Code nivisiv The rebate will he in ;�•-
portion to the amount of +.he surchartle collected 0 that k._Jcipalit:y and remittGn t•,
+►,e c+Z+o
BUILDING OFFICIAL
rovtr,�i�,g tk.+dy Pain -;!un i(. pa i ity sha i i appoint a person 4o administer the
:.e 1,�,7wn ac the s?.,ilding OJ'ficial Two or more muniCipalities may combine
:� he aopoint.-..er7t of t;n+14*qui?dinrt official for the purposes of-idministerir,g the
LOJe in their rojinigl1itias. rhn building official to be eligible for appointment. mmlc,t
-lave e:.perlence in design, cons truction'arid supervision and shall be generally Inff-rmed
:;i the quality and st.;•ength of building material;-, accepted building construction re -
(W irement, and the .1ature of-quipment and needs conducive to the safety, comfort, and
convenience of building occupants. The Building Official must be certified by the Stat-: -
To carry on the duties of Code enforcement, the municipality must properly establi-tl a
building department which may consist of one or more persons. For a building department
to effectively administer the Code it is essential to establish a system of record-keepiny
and forms to carry on as daily activities and to establish permanent records.
In addition to the need for knowledge of design, construction, and supervision, the
building official must also have administrative capability. Among those he deals with
are other departments in a municipality, contractors, designers and the general public.
A very important part of a building officials qualification is display of willingness
to continue education provided through seminars, annual schools, community colleges and
other means.
The Building Official in the municipality must attend to all aspects of Code administra-
tion including the issuance of all.building permits, and inspection of all construction,
including mobile home installations. A building.official must be certified as specified
in the statutes. The building official must pass an examination to determine if he is
qualified to perform the demanding responsibilities of Code administration. If the per-
son is qualified the Commissioner shall issue certification to the building official.
STATE BUILDING CODE DIVISION
The Building Code Division of the Department of Administration is established under the
direction of the State Building Inspector. Among the duties of the Building Code Divi-
sion are the following:
- To establish the Building Code and the amendment process as necessary.
- Holds appeal hearings for aggrieved parties of the local administrative process
or interpretations.
- To assist municipal building officials as the need arises. This is done through
training programs, contact with building officials, elected officials, adminis-
trative officials, and informational code letters.
- The Building Code Division reviews plans that are required to be submitted to
state agencies.
- The Division also reviews plans that are sent directly from the building official.
This is done when the building official does not have the staff to properly review
the plans or which he feels are beyond his knowledge or personal ability. The cost
of this plan checking is based upon valuation of the building.
- The Division reviews plans for manufactured buildings and monitors the in -plant manu-
facturing process for the application of the state approval seals.
- The Division licenses mobile home dealers and manufacturing, monitors mobile home
installation, and makes inspections of mobile home dealer sales lots.
- Administer Building Official Certification Program in conjunction with the State De-
partment of Personnel.
- 3 -
it," MUNiCiPAL
vliiere does the buil, i i nq d petrtiitent '_ i t `,!, r r' ji: ;(! j ;: l �!%1 i rU;tr; f i r i`i 1 rrr
related to other departments within a e(.omrr.rf0f!a gnat <
remain a separate entity for more efficient operation. Til. building aepar'-went -•hcjir:
be a self-sustaining department. The fees that are charged for buildinj permit, are
intended to recover costs of operation of the department. :his <:an be rood?[i%d to .lit
the needs of the municipality. The building official may be a municipal employe,.-, or
be a contract employee, either full-time or part-time. Also he may be a contract em-
ployee shared with another municipality.
It is essential that a plan review is performed before a permit is issued fob
struction of a building. An application is required for a building permit. From`t-bis
the building permit can be completed. The building official would check for such things y
as proper footing, construction size and thickness of the foundation walls, joist spans,
beam spans between columns and numerous other items. He would check if the plan r:et the
minimum room size,.if the room has the proper amount of liqht and ventilation, if the
proper amount of exits were shown, if the exterior walls complied, if the rafters met
the building code minimum, he would also check etiergy calculations fcr exterior wai:z
roof -ceiling assemblies, and other aspects of the erierry rui%:a.
Complex building pians mar be sent to the tau i 1 n i nq Cade Oi 4 i 5 i ori far rev i -&.w
will receive a copy or the Division''-, plan revie�. �:rNrNl�.�r�i.:, T'giS is in accor�ar�ci► . �► =:j
Section til of the State Building Code. An .,nuk,1 y ca;cille :ior sheet must hr f' : i !.: •,r
for each building. The above items'mentioned in the pian r:view process are on-ty
and help to prevent errors frow being built into the struCtare.
INSPECTIONS ;
Inspectors may be classified in two general categories. The first cat ry
sidered a specialized inspector. Examples of this would ne a buildtnc3
plumbing inspector, and a heating inspector and electrical inspector, .4 second -.c t* -:-
gory could be called -a combination inspector. An example of this would br a person, Y
that would do building, heating and plumbing inspections. Iaspections that are'usuaily
performed on a building are the following:
1)
Site. inspection.
-_k
2)
Footing and foundation inspection.
A-4
3)
Heating inspection,
rte=
4)
Plumbing inspection.
6
5)
Individual sewage system.
6)
Electrical inspection (by the State or local inspector).
7)
Framing inspection.
},. y•
8)
Insulation inspection.
9)
Wallboard inspection.
10)
Final inspection on the building.
J rA. i
AQ
11) Reinspection of t -he previously mentioned inspection•, •+rt' necessary for
corrections of deficiencies.
Many of the inspections may be performed simult,moonsly dnd do r►oL necessitate individual
inspection trips.
Special inspections are sometimes needed. A special inspector Shall he a qualified per --
son approved by the building official. Special intlte- Cir►n may c;c-a;r in concrete struc-
tures, masonry work, welded structures, rf ►r,j►lyp%f.f. t or,..r•ete work, and in special
cases or special construction or work tn,,ilvin•l univu-ui h.,LJr'.t, *,r requiring constant
inspection. The special inspector •,1-0 r •,vr,nrt til the huildinn offirial in writing as
to his observations.
Maintaininy records such as permit,,.. t iron >lnd rnn, ti u' tion 401 w'Aft- P,"��rt`_.a�
to the completeness of the building Permanent re(-ord'. ori•'. oe Kept for all
construction activity in the munitihA►ly. Permanent records establish and maintain a
complete history on construction acttvit.ie,; involved on one property. Tt is the respon-
sini lity of each municipality and tht• iau►lciinq official to preserve construction docamen-
tat.ion for public. record.
There are many advantages to adopting and administering the Building Code. Some of them
could be enumerated as follows:
1) Provide safer buildings, structural, fire --safety, and environmental health
concerns.
It establishes a minimum level of const.ruc.tion standard; that tend to (,aintain
property value.
"rt effective inspectilm i rrS,ra►t► with a fire prevention program will help obtain
a better insurance rating classification.
4) Qualified building officials can adjust citizens complaints and take care of
citizens problems, thereby alleviating unnecessary Complaints to elected
officials.
5) Adequate plan review •.avw. buiIdors money, whert ► aria non-c.oml,l
detected prior to ( onst rut tion, thus saving the cost of later change. ':n
6) Responsible buildnrs in a co►rnr►unity welr.orme code enforcement as it. .1ardarf1zes
the minimum base of construct.ion requirements and peridtz innovation al� the
basis of competition.
a.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
x * * AREA OFFICE
6400 FRANCE AVENUE SOUTH
MINNEAPOLIS, MINNESOTA 55435
sts:o:on v NOV 2 1 1977
3" Baum tiebo, Drill*
CUlsaa% nn"is f0i0�
r"
r Honor a D. J. Black
Mayor of Hutchinson v r
City Hall 4,#
Hutchinson, Minnesota 55350
Dear Mayor Black:
Cb
e_
NOV 1977
RECEIVVED
61t~.__._
`0 8 L 9���,L�,
IN R19P16Y RRIp1 Tol
5,6CPS
This is to inform.you that our office is participating in an audit semimas
sponsored by the Minnesota Society of Certified Public Accountants. Me iesl-
inar will be held at the Radisson South in Bloomington on December 14, 1977
and is open to all certified and independent accountants in the State.
The agenda for the imrkshop we are conducting is enclosed. Its purpose is to
increase the capacity of local audit firms to assume the sophisticate:}, pro-
grammatic perspective that is required when performing an audit of Community
Development Block Grant programs.
Please note that the Caassl:lnity Development Block Grant workshop is sabeduled
to run frau 9:00 in the morning to 4:00 in the afternoon. There is limited
space available for our grant recipients as long as they pre -register.
Registration materials may be obtained from the MSCPA, Northwestern Financial
Center, Suite 718, Minneapolis, Minnesota 55431. We have enclosed a copy of
their notification and registration form for your use.
We strongly recommend that you personally contact those au4i.t firso with wb1ch
you have done business in the past and urge them to attend. We also request
that you share the enclosed agenda with other audit films in your area in the
interest of encouraging open and free coMetition in this field. Based upon
the high volume of audit questions received by our office every day, we anti-
cipate a heavy response to the offering of this workshop. It may well be the
only comprehensive audit workshop to be offered on Community Developient Block
Grant programs for quite some time.
Sincerely.,
TsT. F e
Area Director
S7:- C'.
COMM w.TTY DEVELOPNBNT 81= GROUT PP40cam
Audit Workshop - December 14, 1977
DEPARTMENT OF 0OUSrW AND URMN DEvELpPM 1T
Minneapolis -St. Paul Area Office
9:00 I. WELCOME - Roger Olson, Director, Co*wAnity Developoent Division
II. opening Remarks - Don 2heriault, Assistant V49ional Inspector Gsnera}
for audit, Chicago Regional Offjoe
A. HUD's Expectations and Standards
8. Potential Clients In The State of Minnesota
Iii. Community Development Programs: Past, present and puture - Lyn Burtap,
Chief, Progrm
Swpport Brooch
IV. "Passing the' Huck" - Linda Hanni", f'inencial analyst
A. Funding Procedures
H. Letter of Credit Operations
10:00 COFFEE BREAK
10:15 V. "Where Has All The Money Gone7" - Linda Benning. Financial analyst
A. Federal Manageaent.Cirmlar 74-7
B. Internal Control
C. Federal Management Circular 74-4
D. Local Financial Support for Cosmmity Development activities
VI. "A Regulation for Every Occasion"
A. A-95 and Environmentitl Assess"nts - Hill Middleton, ftVironssntal
Clearance Officer
12:00 LUNCH BREAK
2:00 B. Citizen Participation and N xJjmm Feasible Priority to Low -and Moderate
Income People - Nancy Freeman, CPD Representative
C. Non-discrimination and Equal Opportunity - Jaime Pedrosa, Equal
Opportunity specialist
D. Labor Standards - Harry Springer, Labor Relations Specialist
E. -Acquisition of Real Property and Relocation of People and
Businesses - Sherman Burton, Realty Specialist
John Connors, Relocation Specialist
F. Grantee Performance Report and Other Requirements
4:00 VII. ' CLOSING REMARKS -,Roger Olson, Director, Community Development Division •
lbonald J. jbpessel
135 Fourth Avenue S. E.
P.O. Dox 505
Hutchinson, Minnesota 55350 .
Telephone: (612) 8794397
November 21st, 1977
City of Hutchinson, Minnesota
City Clerk and Engineer
Hutchinson, Minnesota
Res STREET LIGHTS
Gentlemens
We hereby request the City of Hutchinson to place
street lights on the South Grade Road and Neal near South
Dale Apartments entrance and exits for it is very dark
there in the evdning-.
Thank you. .
Sincerely Yours,
Donald J. Dressel
Manager for she South Dale Aparti:ents
Acting agent for Delmar Pittman
ccs Mr. and Mrs. Delmar Pittman
RESOLUTION NO. 6052
RESOLUTION ESTABLISHING PARKING REGULATIONS AT
HUTCHINSON CIVIC ARENA
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
THAT pursuant to Ordinance No. 700:1159.06, Subd. 3 & 4, and Ordinance No.
700:169.34 that the City Engineer is hereby directed to install the following
traffic control devices in the location stated and upon their installation any
violation of the same shall constitute the violation of the above-named Ordi-
nance.
1. No parking on the north and south side of South Grade Road between
Sunset Street and Harrington Street.
2. Pedestrian crosswalk across Harrington Street at the main entrance
on the east side of the Civic Arena.
3. No parking on the west side of Sunset Street within 30 feet of its
intersection with South Grade Road.
4. No parking on the west side of Harrington Street within 30 feet of
its intersection with South Grade Road.
5. No parking on the west side of Harrington Street within 30 feet on
both sides of the entrance to the Civic Arena.
Adopted by the City Council this 13th day of December, 1977.
D. J. Black
Mayor
ATTEST:
Gary D. Plotz
City Clerk
' M. 64L .
(612) 879-2311
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: December 7, 1977
TO: ,Mayor and City-Council—
FROM:
ityCouncil
FROM: Gary D. Plotz, Administrative Assistant
SUBJECT. Contract for the Police Teletypewriter
Buzz Schantzen, Dean O'Borsky and I have reviewed the attached contract
for the Police Teletypewriter and recommend its approval.
Attachment
/ms
11
RESOLUTION NO. 6051
RESOLUTION AUTHORIZING CITY TO CONTINUE PARTICIPATION IN
THE STATE CRIMINAL JUSTICE DATACOMMUNICATIONS NETWORK AGREEMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINN$SOTA:
That we do hereby agree to participate with the State of Minnesota,
Department of Public Safety, to provide the State Criminal Justice Data -
communications Network and Terminal for the Hutchinson Police Department.
Adopted by the City Council this 13th day of December, 1977.
ATTEST:
Gary D. Plotz
City Clerk
D. J. Black
Mayor
STATE OF MINNESOTA
DEPARTMENT OF PUBLIC SAFETY
CRIMINAL JUSTICE DATACOMMUNICATIONS NETWORK (CJDN) AGREEMENT
[CONTRACT
THIS agreement is made by and between the State of Minnesota,
Department of Public Safety, and the Hutchinson Police Department
(MN0430200) (hereinafter "agency") .
WHEREAS, Minn. Stat. SS 299C.46 -299C.50 (Laws 1977, Chapter 424)
sets forth the duties of the Commissioner of the Minnesota Department
of Public Safety (hereinafter "DPS") with regard to the state Criminal
Justice Datacommunications Network (hereinafter "CJDN"); and
WHEREAS, pursuant to statutory authority DPS has established the
CJDN and may establish a monthly operatibnal charge to be paid by each
criminal justice agency which participates in CJDN;
NOW, THEREFORE, IT IS HEREBY AGREED:
1. The agency is allocated a total of I. terminals on
the CJDN, of which 0 will be paid for by DPS and I
terminals may be added by the agency at its own expense.
2. DPS will pay all CJDN communications line and standard terminal
costs to the extent that legislative appropriations permit. At such
time as CJDN costs exceed the approved appropriations, excess costs
will be prorated by the number of agencies on the network and the agency
will be billed accordingly.
3. If the agency has terminals with options above the standard
terminal(s) to be provided, it will be billed for all costs in excess of
the standard(s) (e.g., a programmable terminal instead of a standard
cathode ray tube terminal, etc.).
r
P.
4. The agency's existing terminal(s), if any, are automatically
"grandfathered" into the CJDN.
5. All terminals allocated to the agency beyond the number to
be paid by DPS will be billed in full to the agency.
6. All maintenance costs for terminals over and above that
provided for within state terminal equipment contracts will be paid
by the agency.
7. Terminal installation, delivery and relocation charges will
be paid`by the agency.
8. If the agency is an instrumentality of the state or federal
government, it will be billed in full for terminal and associated
equipment costs for participation in the CJDN.
9. If the agency has computer -to -computer interfaces, DPS will
pay only for the expense of line and modem costs between the state and
agency computers.
10. If the agency has terminal equipment contracts in effect with
private vendors on November 1, 1977, it will be reimbursed for actual
terminal costs by DPS upon submitting proof of payment for such costs.
11. Only authorized terminals and associated equipment provided
by DPS may be connected directly to the CJDN by the agency. (Note: This
does not include terminal equipment located on the agency's end of
computer -to -computer interfaces between the state and agency computers.)
12. The agency shall execute and have in effect with DPS a current
"Criminal History Record Security and Privacy Agreement".
13. Agency terminal allocations beyond those existing on the
CJDN as of November 1, 1977 may be added to the network only with
the express written permission of DPS.
14. Any amendments to this agreement shall be in writing and
executed by both DPS and the agency.
15. This agreement may be cancelled by DPS or the agency upon
thirty (30) days written notice to the other party and the agency there-
after shall be terminated from the CJDN.
16. This agreement shall become effective following its execution
by the undersigned and shall remain in effect until expressly terminated
by either DPS or the agency.
17. This agreement supersedes existing "State Teletypewriter
Communications Network" agreements and supplemental contracts between
DPS (Bureau of Criminal Apprehension) and the agency.
18. The provisions of Minn. Stat. SS 299C.46 -299C.50 (Laws 1977,
Chapter 424) are incorporated by reference and expressly made a part
hereof,
IN WITNESS WHEREOF, the parties, by and through their respective
representatives, have affixed their signatures to this agreement consisting
of three (3) pages:
AUTHORIZED AGENCY OFFICIAL
SIGNATURE%
TITLE:
DATE:
Approved aS to form and conformance
with general program and plan com-
pliance (Minn. Stat. S 16.10):
STATE OF MINNESOTA
DEPARTMENT OF ADMINISTRATION
RICHARD BRUBACHER, COMMISSIONER
BY:
TITLE:
DATE:
STATE OF MINNESOTA
DEPARTMENT OF PUBLIC SAFETY
EDWARD G. NOVAK, COMMISSIONER
BY:
TITLE:
DATE:
Funds encumbered:
STATE OF MINNESOTA '
DEPARTMENT OF FINANCE
GERALD W. CHRISTENSON, COMMISSIONER
BY:
TITLE:
DATE:
Approved as to form and execution:
WARREN SPANNAUS, ATTORNEY GENERAL
BY:
TITLE:
DATE:
RESOLUTION NO. 6053
RESOLUTION AUTHORIZING RELEASE OF SECURITIES
TO CITIZENS BANK AND TRUST CO. OF HUTCHINSON, MINNESOTA
WHEREAS, the Citizens Bank and Trust Co. of Hutchinson, a duly designated
depository of the City, has requested the release of the following securities:
PLEDGE AGREEMENT NO. 296:
Minn. State Trunk Hi -Way
Maine School Bldg. Aut.
Commonwealth of Mass. G.O.
Pelican Rapids, MN ISD #548
Minnesota State
5.00%
9/1/78
$25,000.00
6.75%
2/1/81
25,000.00
5.90%
7/1/78
75,000.00
7.00%
2/1/85
30,000.00
4.75%
9/1/84
45,000.00
which have heretofore been pledged as collateral security for the account of
the City with such depository,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
That the City Treasurer is hereby authorized to release and return to said
depository the securities requested by the Citizens Bank and Trust Co. of Hutch-
inson, Minnesota.
Adopted by the City Council thisj3rd day of Jai 197;.
D. J. Black
Mayor
ATTEST:
Gary D. Plotz
City Clerk
.•'.. � ►1•li20::,, 4p�.ro 61 h.a, ur•- I ,..Lr•, i7"••
40e :![�rrr.,:t. ..a.c^' "....__ _._ NOVEM a1rR 1977
• -t' 3
' t .. •f: �. .r ltd ME.t:
h _...___.._. .._.,...... _.,...-_.,.. .. �-.._ ._.. ..�_-...�_
PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH
I-�
cPtr.,se , nrrect ant' error en name end addrra,. including ZIP code;
REPORT OF
BOILDING PERMITS ISSUED AND
LOCAL PUBLIC CONSTRUCTION
Pt EASE Bureau of the Census
RETURN ATTN: Construction
wmi; E Statistics Division
COPY TO Washington, D.C. 20233
it . oe.rrits were rstwed this monllh ('""I
*Aft,"J(" •n bow cwd wtvrn form. (,,..j
,~
YOUR FINE COPY
SO4ion I - HOUSEKEEPING
PRIVATELY 0WHI
P L L
__.
----
Number
Coat of
cost of
RESIQENTIAL BUPLDINGS,
Item
Nuil•t.
!loutiinR
_Number
uiW-
ings
lfoll%lax
EXgLUDING ADDITIONS
No'
construction
'•onatructi.m
(O"It
logs
units
(or" t cents)
units
cents)
AN$ALTERATIONS
(ml
fill
t;)
(d)
(e)
(f)
tR)
�fi,te•famll%
I ouces. including
••rmt,leta, heJ, rvw, and tt►wn
001
9
S 356,114
_' a't,-f.tni=11 t.uilJing.
00-IT1
„9 _
2
185 000
i hrt: c• .tnd foar-family Imildings
003
it
_
ire ,•t-n:xe t.tmdl building+
004
4
64 ' 1,420,909
TOTAL (001-004)
094
14
75 ` 1,962,023
%Iov J .,r trio: ated butitftnp
005
300
%lobi a h,,mr•
PRIVATELY OWNED,
PUBLICLY OWNED
Seet4on If - NEW NONHOUSEKEEPING
— - -
-----'—�`
Numbrt
t.o.t bt
RESIDENTIAL BUILDINGS
Itt tr.
h„m.�er C,ost of
Build-
Ruam�
Construction
(0mir rents)
, Build-unstriirtion
inns Rooms (Omit aettt%)
init(til
(b)
tr)
(d)
(e) (f) tit)
T(.4— tit hotel nu►tel.,
tt•ur�-t courts..tnd .•abtn+
006
=,
_
I
(ltht tihritet
00)
Sect n 111 - DEMOLITION AND RAZING
Item
I►RIVATELY OWNED
PUBLICLY N 91)
lwumite�t
OF BoUILDINGS`!'ri1"'r
buil.tu+);•.
11ow tn)t unit%
Itutldtngs
---- —
Ito4stnR unit%
(a;
t10)
(c)
(d)
(e)
..t %eradet.i died, row. anti town
231
Two-l.tntilt hull+. -I .
.--
232
�t. 1 T',tee- .►nil filo!-timely bwldinK.,
23.3
\i
t 1 t u •urvnore family IwilJutg,
234
All ,tther h:ni,lutl, ..ucrl -fru Chiles
240
PRIVATELY 0WNit
UBLICLY OWNED
Secttton IV --MEW NONRESIDENTIAL
I,c•m
_
BUILDINGS
No.
Num►+r•r (If Ome of ransttuction
Number of Coat of can%trucpnn
t•NI{,I,qR� .Omit tents)
dully lhgll (()m#1Cen15.)
908
tuu' (I'mcut and _rrcrr,etional building,.
t all •he, ant uth r rrli);ir►us buildinTy
009
010
.
_�_ �
.Iit.ff= trill h�rild�tn�,Y
Oil
�..._...� -�
..
_�u�l
012
2 976
_____ _.-_.
itr t•irn:f tl�,r��: car�.,rts
'
:�ier�-ice.�.:rt_ontianT•i�pa;r�.eca�es-ry.�
Q13•^
614
teal .and other inautttttcinal bwking.,
-�-
t., b.it�k, and ruff, :r. buts Ingst) 'c
rPatT
w rks an utilities tl in$S
016
!+cht+�ils a_nci .}cher �dpatiwt.tl buildu)gs
017
�it,t a attd +ether metcantIIr bui Idias s
Oil
►.':kntr uwnrestJ tial `bu(iJi s ...
O19
_..
• -t' 3
Ssct;an V -- A.OV,1111014S, ALT R,ATIOII S, aHD CONVERSIONS
?klN-A`f, Y -"WNED
PUBLICLY OWNED
TV PE OF 6UILDING$ � �, ' � hum C It ..•ru- tran
NtlP11.Qr .it ( u%t of it °r,:
Inrrr-rt••
;
11 ou�ri v -ping reside; rial buildings 02i 11 26,236
All other buildings and structures
0??
2
4 300
Section VI — INDIVIDUAL. PERMITS — $100,000 QR MORE
'Please list below permits issued for crew buildings and for new additions and alterations with a constructi•In ct++r
of $100.000 or more.
cC_Iassiiv a permit for a combination residential -nonresidential building accnrding to the major use of floor area of
the buetd,ng; enter number of hou-sing units in column (fir.
�,,.• list ali permits for buildiaga anttted from Sections 1, 11, 1V, and V because you could not classify them;
eal.-r a .lash .tr JV:, i:em number in co Lunn (a).
t
CAVA of
Number of
Ir"R
N.V.
Kin.l of buildin�'
-
Name and address of
Owner ac bud-jer
Ownership
(Aiark ayte)
comtrc cion
h+•u*tnR
it
(i#tif cant.,)
un,
(e)
(f)
!! 2 Dwelling units and
!K. Herbert Billman _ _ _
iY Pr,�atr
(combination Office
36 Maim Street North
l -t 1'uhli+
Q02
Building
Hutchinson, INN 55350
S 185,000 _
shard _ScWdtbauer
Century Avenue
r� Public
004
Apartment Building
Hutchinson, MN 55350
244,427
12
Thp"@. X,-co.8telIQ ... ____
2j Private
Townhouse
P. 0. Bog 1749
0 Public
004
Apartment lex
Sioux Falls S.D. 57101
1,175482
52
-
Ll Private
[] Public
Public
Private
-----------_—__-----
-� Publla
L -}Private
�] Public
�__ „__ ..__., _ __—____
❑ Private
0 Public
-----------------------
0 Private
t,_.r l'uhlia
�� I'tivatr
,
Public
COmntents
r
y,+me of pet sou tv cunta t tegarding this report
Tele h k
_ Elden Willard
Ansa code
1Vumbrr
1" 4rtrhtluh
,+ �
11*j ... 11" "7r
1, t i♦-
[ y � 0.M.11. N, -!12021)s Apprcval Expirf— Dv( •friber 1979
Sand Silo — Hand's Inc. CONTINUE ON REVERSE SIDE
a►�/ I
n
FORM C-404
Permits issued
(12.30.751
in month of i NOVEMPEN 1977
4
U.S. DEPARTMENT OF COMMERCE
BUREAU OF THE CENSUS
PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH
(Please correct erly error ir1 name and address including ZIP code)
REPORT OF
BUILDING PERMITS ISSUED AND
1I03500 41 7 9999 CA5 M1
LOCAL PUBLIC CONSTRUCTION
0404 ?6 0
MH ELDEN WILLARU BLDG OFFICIAL
CITY HALL 37 WASHINGTON AVE VEST
PLEASE Bureau of the Census
HUTCHINSMN MN 5`5350
RETURN ATTN: Construction
WHITE Statistics Division
COPY TO Washington, D.C. 20233
If no permits were issued this month
enter "X" in box and return form.
3
PRIVATELY OWNED
PUBLICLY OWNED
Section I — HOUSEKEEPING
Item
Number
Cost of
Number
Cost of
RESIDENTIAL BUILDINGS,
No.construction
construction
_
�
Flouring
Build-
Housing
g
EXCLUDING ADDITIONS
i ng.-
ngs
units
(ttitnit cents)
Ings
units
(Omit cents)
AND ALTERATIONS
(a)
(b)
(c)
(d)
(e)
(f)
(g)
H
One -family houses, including
S
Zsemidetached,
row, and town
001
9
9
S 356,114
J
Two-family buildings
002T
1
2
185,000
0
3
Three- and four -family buildings
003
W
=
Five -or -more family buildings
004
4
64
1,420,909
TOTAL `001-004)
094
14
75
1,962,023
Moved or relocated buildings
005
_
Mobile homes
300
PRIVATELY OWNED
PUBLICLY
OWNED
Section 11 — NEW NONHOUSEKEEPING
item
Number(;ort
of
Number
Cost of
RESIDENTIAL BUILDINGS
No.construction
construction
Build-
Build-
ings
RoomsRooms
(Omit cents)
Ings
(Omit centa)
(a)
(b)
(c)
(d)
(e)
(f)
(g)
Transient hotels, motels,
S
_
tourist courts, and cabins
006
Other shelter
007
PRIVATELY OWNED
UBLICLY OWNED
Section III —DEMOLITION AND RAYING
item
Number
OF BUILDINGS
No.
Number
Buildings
housing units
Buildings
llousing units
(a)
(b)
(r)
(d)
(e)
One -family houses, including
J
semidetached, row, and town
231
N
Z z
Two-family buildings
232
W S
OJ
W
Three- and four -family buildings
233
°°
a
Five -or -more family buildings
234
All other buildings and structures
240
PRIVATELY OWNED
PUBLICLY OWNED
Section IV — NEW NONRESIDENTIAL
Item
No.
Number of Cost of construction
Number of Cost of construction
BUILDINGS
buildings (Omit cents)
buildings (Omit cents)
(a)
(b) (c)
(d) (e)
Amusement and,tecreational buildings
008
$
S
Churches' and,other rkli ious buildings
009
Industrial buildings
010
Parking garages
011
Residential garages and carports
012
4 6.976
Service stations and repair garages
013
Hospitals and other institutional buildings
014
Office, bank, and professional buildings
015
Public works and utilities buildings
016
Schools and other educational buildings
017
Stores and other mercantile buildings
018
Other nonresidential buildings
019
Structures other than buildings
020
27 Ann
Sand Silo — Hand's Inc. CONTINUE ON REVERSE SIDE
a►�/ I
Sertich V — ADDITIONS, ALTERATIONS, AND CONVERSIONS
r
PRIVATELY OWNED
PUBLICLY OWNED
TYinE OF $UIL91NG5
Item
No,
Number of
Cost of construction
Number of
Cost of construction
permits
(Omit cents)
permits
(Omit cents)
{z)
(b)
(c)
(d)
(c)
Housekeeping residential buildings
023
11
$ 260236
$
All other buildings and structures
022
2
-4,300
Section VI — INDIVIDUAL PERMITS — $100,000 OR MORE
Please list below permits issued for new buildings and for new additions and alterations with a construction cost
of $100,000 or more.
Classify a permit for a combination residential -nonresidential building according to the major use of floor area of
the building; enter number of housing units in column (f).
Also list all permits for buildings omitted from Sections 1, 11, 1V, and V because you could not classify them;
enter a dash under item number in column (a).
Item
No.
Kind of buiidin 8
Name and addres� of
owner or builder
Ownership
Cost of
construction
Number of
housing;
(Mark one)
(Omit cents)
units
(a)
(b)
(c)
(d)
(e)
(f)
Dry Herbert _Billman
[XJ Private
36 Main 5treet+Northy
C.J Public
002
Office Building
Hutchinsnn MN 5535
$ 185,000
2
Aat1.9-t:O t3 IC U1 Cc OT1 _
(Xi Private
Box 2315
CLL'.J Public
004
Apartment Buildin
Far o, ND 58102
244,927
18
S&me as above
Lji] Private
E] Public161,000
004
Apartment Buildin
12
Thomas P. Costello
-P.--
(` Private
Townhouse
O.Box 1749-_-.
�:JPublic
004
Apartment Complex
Sioux Falls SU 57101'
1,175 982
52
_.____..—-_—_.—______--
� Private
(�] Public
[ ] Public
—..._......_,___.._..____....,..._�_W
� Frigate
(,] Public
Private
L;J Public
Private
J Public
Private
Public
Comments
Name of person to contact regarding this report
Telephone
Area code
Number
Extension
Elden Willard
Title
Building
6
FORM C-404 (12-30.70)
4 4
MINUTES
SPECIAL MEETING - HUTCHINSON PLANNING COMMISSION
Tuesday, November 22, 1977
1. CALL TO ORDER
Vice Chairman Ken Gruenhagen called the special meeting to order at
12:05 P.M. with the following members being present: Don Erickson,
Bruce Peterson, Elsa Young, Paul Christen and Clint Tracy in addition
to Vice Chairman Gruenhagen. Member absent was Tom Cone. Also present
were Administrative Assistant Plotz, City Engineer Priebe, and Building
Official Willard.
2. RESET PUBLIC HEARINGS
Due to the lack of quorum for the regularly scheduled meeting on Tuesday,
November 15, 1977, the public hearings and'the meeting were not held.
On motion by Elsa Young and seconded by Paul Christen the following public
hearings were rescheduled for Tuesday, December 20, 1977:
(a) Continued hearing on Consideration of Request for Conditional Use
Permit submitted by Delmar Pittman and Donald Dressel
(b) Consideration of Request to Rezone Area from I-1 and C-2 to
I/C-1 District
(c) Consideration of Request for Preliminary Plat -Solar Addition submitted
by Mark Fratzke and Larry Sharpe
(d) Consideration of Request for Variance or Conditional Use Permit submitted
by A & B Electric
The motion carried unanimously.
3. NEW BUSINESS
a) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT OR VARIANCE FOR
MINNE-MINE CREDIT UNION
Marlow Priebe gave brief background information regarding the Credit Union,
the building is non -conforming but the zoning for that area allows for its
present usage. Minne-Mine Credit Union is again contemplating remodeling
within the building, which at the April 15, 1975 Planning Commission
meetingthey had a similar request and it was recommended the Planning
Commission approve the issuance of a building permit without a conditional
use permit or variance. The Building Official Willard, City Engineer Priebe, &
Administrative Assistant Plotz met with the manager of the Minne-Mine
Credit Union, and they felt there would be no problem regarding the
request to remodel allowing for a drive --up window, but felt it should
come before the Planning Commission for their approval.
Planning Commission
November 22, 1977
Page 2
Elsa Young expressed concern regarding the traffic hazard the
drive -up window and driveway could create.
Mr. Priebe pointed out the Credit Union has checked with the Highway
Department and they see no problem with the request. Marlow Priebe
went on to explain where they propose to put the driveway and how the
traffic would enter and exit.
After further discussion, Bruce Peterson made the motion, seconded
by Clint Tracy to authorize the Building Official to issue a building
permit to Minne-Mine Credit Union for said remodeling work. Motion
carried unanimously.
b) CONSIDERATION OF REQUEST FOR PRELIMINARY PLAT FOR SECOND ADDITION TO
SOUTHSIDE TERRACE
After discussion, it was moved by Paul Christen, seconded by Don Erickson,
to set the public hearing for December 20, 1977. Motion carried unani-
mously.
4. ADJOURNEMENT
There being no further business to come before the Commission at this time,
the meeting was adjourned at 12:25 P.M.
gfUTCHINSON 00014U CITY CENTER, BOAc.&,
MI1ViiTBS
DBCBBR 1, 1977
The Beard of Directors for the Community Center wet on Wednesday, November
16, 1977 at the Hutchinson Civic Arena. The following persons were present:
Rollie Jensen, Ralph Westlund, Ward Haugen, Lyle Block and Ralph Neumann.
The meeting was called to order at 7:00 AM by Chairman Jensen.
The minutes of the October 26, 1977 meeting Were approved. Notion Ralph
Westlund, Second by Lyle Block. Motion passed,
motionby by Ralph Westlund, Second by Lyle Block. Motion passed.
To approve expenditure of approximately $500.00 - $600.00 for outside lights
on the North side of the building.
Ralph Neumann reported that the first electric bill received was for$800.00
for a two week period. He also stated that the compressors were running
nearly 100% of the time during this period.
Discussion was held on the installation of a sound barrier wall around the
compressor. It was generally agreed that because of the neighborhood com-
plaints the city should pat in some kind of sound barrier.
Ralph Neumann reported that he sent thank you notes out to the persons and/or
firms that sent flowers for the Grand Opening.
Discussion was held on the need for some additional type of gasoline con-
tainers for gas for the Ice Re -surfacer.
Discussion was held on requirements for the Handicap use of the building.
There have been some problems with the sprinkler system. It appears to be
nothing major and the installer is working to correct the probleme
motion by Lyle block, Second by Ralph Westlund. Motion passed.
To persue baying the Minnesota Junior Stars play one of their games at
the Hutchinson Civic Arena.
Discussion was held on the Stage Lighting available from Northlau Arena.
Rollie Jensen, Ralph Neumann, and Skip Quade went to Northland Arena to
look at the system. It was decided to offer $1000.00 for the package.
Motion by Ralph Westlund, Second by Ward Haugen, Motion passed.
To leave the Board of Directors officers the same for next year.
Discussion on screen protectors for lights. The screens purchased do pot
give as such protection as desired.. Ralph Neumann to look into it further.
The next meeting will be held on Wednesday, December 21, 1977 at the Arenas
motion to Adjourn by Ralph Westlund, Second by Lyle Block. Motion passed.
Respectfully Submitted
L le A. Block - Secretary
MINUTES
COMMUNITY DEVELOPMENT COMMITTEE
December 6, 1977
1. CALL TO ORDER
The regular meeting was called to order at 12:05 P.M. by Chairman Skip
Quade with the following members being present: Steve Richards, Tom
Savage, Don Glas, Jay Alrick, Don Abbott, Tom O'Connell, Bob Stearns,
Ralph Westlund, Marlin Torgerson, and Dennis Hukriede. Also present were
members of the HRA Board: Jean Lerberg, Warren Macemon, Mary Keith, Phyllis
Hegrenes and Everett Hantge. In addition Gary Plotz, Administrative
Assistant, Mayor Black, and Clarence Simonowicz of CRS and Associates were
in attendance.
2. Mr. Simonowicz distributed to everyone present a summary on all the
developer proposals submitted. The summary included such information as
the development group, proposed projects, public assistance requested and
any comments regarding the development. The eleven proposals were as follows:
Lee Pertl &
Sheely Construction Co.
Hutchinson Housing Association
Bor-Son Construction Co.
Peterson & Paulsen
Carlson Pharmacy
Citizens Bank
Park Square Co. &
John W. Krongiebel
Madsen & Sons
Lundgren Associates
First State Federal Savings & Loan
Adolfson & Peterson
Chairman Quade suggested composing a list of questions to be used for each
potential develper's interview. He also directed a question to Clarence
regarding the time element in selecting a developer to which Clarence responded
he felt the developer should be selected within 30 days.
Ralph Westlund suggested interviewing the two overall developers first to get
an idea as to what they have in mind, how committed they are and are they
asking for exclusive rights.
Discussion arose as to the date or dates for the interviews with the
developers and people involved. Mayor Black commented he felt each should
be given equal time, not to cut anyone short and suggested interviewing
one day rather than spreading the interviews out over a period of days.
After further discussion, Marlin Torgerson made the motion to have the
developer interviews scheduled as follows: the overall developers in the
morning, the developers proposing housing projects in the afternoon, and any
proposals on commercial development in the evening. Tom O'Connell seconded
the motion and it carried unanimously. 17—co
December 6, 1977
Page 2
Tuesday, December 20, 1977 was chosen as the day to schedule the in-
terviews on motion by Dennis Hukriede, seconded by Steve Richards and
carried unanimously.
It was decided to have the Downtown Development Committee get together
about half an hour before the first scheduled interview. Chairman Quade
asked for a schedule of times for the developer interviews.
Mayor Black read a letter of resignation from Mrs. Richard Dobratz
and asked for suggestions as to who could be appointed to replace
Mrs. Dobratz on the Committe.
3. There being no further business to come before the Committee at this
time the meeting was adjourned on motion by Ralph Westlund, seconded by
Steve Richards and carried unanimously.
BONO' NA:I-OR MUNICIPAL UUfi'iI:lC DOME
MI;MTES - NOVEMBER 1977
The ce-ri of Director-, for tj;-Srlls I•l,tnor Nuniclj);.l }{oirie mpt Ttil,r'luv. I",
1977, at 2:00 p.m. at Pterns Manor, Vice-president L. Ulrich presiding in the aoser.ce:
of President Heinz ':ruck. All otht.r members were presnet and uloria 3ausereat, attenc e,!
au a guest.
A motion by H. Jones, seconded and carried, approved the minutes of the previourt meet -
in,; after correction to Minutes Cct. 18, 1977, to Include $0.22/hr merit raicc- for
.ihirley Yheppard..
A motion by R. Nestlund, seconded by E. Miller and carried, approve bills as pr+euent`d,
a copy of which is attached to the minutes on file, together with an approval of
$110.00 for membership with the American College of Nursing Home Administrators.
The administrator reported on the followings
1. An automatic door opening; control to be installed on the new van to operate the
hospital ambulance door.
2. Trees notavailable from the City of Hutchinson thin fail; will be available for
planting in the spring of 197F.
3. Bids for copy machine from Minnesota Copy Systems, 3 M, and Xerox were opened.
Final decision will be postpone until the bid from the Savin copy machine
has been received.
4, Ten thousand ($10,000.00) dollars have been received as a memorial from the
Ingebretsen Estate.
5. A bond payment is due in December. Monies will be transferred to meet payment.
6. quality Assurance Team Survey, results
a. 1 -resident transferred from IC. to SNF
b. 1 -resident transferred to independent living
c. 1 -resident SNF to ICF (error -has been on ICF since 1976)
7. utilization Review Committee Audit Nov. 15, 1977& minutes of 1'RC meetings are to
list number of recipient:.
L,' ill i`lrict:, ','t=Ii!>i .F'�t i .jE'.1'•'+1� , me:lUer of Ln- :C)Pr-d of for
rn. Mar.Or A;uni.•ip14 .r-�li. ..•,:...
.1r,C� Jt: : • 1 1.!1'v=', i1 U ..sV., �;1)F•i'fO:"mf'il rIG:
O,,ly ::er d=iti.es a :want P.cnl:er' .c:ld :ss VicF' . r'i. = nf. ',! that „,-iy, butn a.::
to Keri j,F.r Oral. U- tt: rvs t in t:
tt. t• at. Lf vi t'.f•.•= ;,a.. oll�itea
FL:r+cl, 3 ._; t,,r �1 '► hur et'fort., several l,ar,�t:r itc:ne (luxury) for L! -,e
c ): 3Urn,- Maijor acc,.,xtnt: aixi ta,ff,a motion, by ti. Jona~, re:cor.,Ie,: ',y L. Linder
.,
a,t: u anim, ,l�-ly------- carried revolved: "That the Board of Direct�rls for .4urn
1�,.tnor %!Unicipal .,uY. ir,, :ionr. ':�.E•rewith extend jointly •tnd ind!vid%ally ti-.elr
'pf:?'�ciation arca comme: I lher not. only for tier �k%rticipation anel coopf r-ttio^ ap a
roari Member, but for her ,ersanl diligence and efforts nade to provide a better
i.ome for tic re:-tdent,- at ?iurn!s i•,anor.
:;o:ninatior.: were i-: order to cI,::=.t a Vice President to replace L. Ulri(:i,. le:.
Lit..: >r waf- :,om;_n%te•c by S. Miller. Ralph Wesdund supported tr:e nomini tion.
A` `nr- .-tll 1 .r Further nominations, there being none, nomination wt:rF declared ,losEd
anti 0--e secrct�1ry in..tructed to caf-•t a unanimous nallot for Les binder for the
off ioe of Vic.F Prerider,t of the hoard of Directors for ;Sums Manor Nunicipal Ni rsing
Home.
A ":,otice of Levy" from the Internal Revenue Service concerning Balance Lystem Inc,,
wal,, read ana the Matter discussed. A motion by L. hiller, seconded by L. Linder and
carried, the administrator was directed to contact Gity Attorney K. 3cr,antzen and
agreed to abide by his findings and instructions.
A motion by L. Linder, seoonded by H. Jones and carried authorized the purchaae of a
new refr-igerator for the Pmployee's dining room.
-::err- being no further- bu, ine!is, meeting adjourned to reconvene Dec. 15, 1977 at
the .,4me time and place.
Respectfully submitted,
Mavis J. Geier, Secretary
AT M
(612) 879-2311
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
TO: MAYOR AND CITY COUNCIL
FROM: ADMINISTRATIVE ASSISTANT AND PERSONNEL COORDINATOR
RE: ELECTION PROCEDURES DATE: November 18, 1977
We have reviewed the procedures required to conduct elections in the
City. At this time, it seems that written clarification of duties
is in order.
Elections involve considerable responsibility during a limited number
of hours. Therefore, it is recommended that this election work should
be recognized to be entirely separate from 'the normal work duties
of those involved and paid at a rate that recognizes the responsibility
involved.
Attached job descriptions and recommended rates for this year are:
ELECTION SUPERVISOR (Dorothy Smith) $8.00/hour
ELECTION MACHINE PROGRAMMERS (Dan St. Pierre and Charles Bell) $6.00/hour
It is assumed that arranging furniture and moving equipment for the
elections is a normal part of the custodial duties already covered in
other job descriptions.
S—CL
JOB DESCRIPTION 11-77
TITLE ELECTION SUPERVISOR
DEPARTMENT: CITY CLERK'S
ACCOUNTABLE TO: CITY CLERK/ADMINISTRATIVE ASSISTANT
SUMMARY: THIS IS RESPONSIBLE WORK SUPERVISING THE CONDUCT
OF GENERAL AND SPECIAL ELECTIONS IN THE CITY.
DUTIES AND RESPONSIBILITIES
1. Attends training meetings to be informed concerning election laws
and changes in law.
2. Orders and provides supplies as needed for elections: ballots,
'.. voter registration cards, etc.
3. Publicises election information as required by law.
4. Secures election judges for each of the 5 precincts in the city
for each election.
5. Trains and orients judges prior to the election regarding legal
and proper procedures to be followed in the conduct of the election.
6. Supervises and coordinates the programming of election machines.
a. Informs the election machine programmers regarding number of
candidates and offices being voted on in an election.
b. Advises election machine programmers regarding election
procedures and legal requirements so that machines can be
programmed accurately for each specific election.
7. Supervises the conduct of voter registration, either prior to
election day or at the polls.
8. Supervises totaling of election results. Prepares election
result reports. Certifies results to proper authorities.
DESIRABLE QUALIFICATIONS
Thorough knowledge of election laws and procedures.
Ability to work independently and responsibly to carry through all
necessary election procedures.
WORKING CONDITIONS
Election supervisor is active preceding, during and after all general
or special elections held in the City. Amount of time and
frequency of these duties varies with the frequency and nature
of elections held.
Because of limited time involved, this position may be combined with
other fullti:rme city employment. Whenever possible, this work should
be done within the normal work week so as not to incur overtime costs.
Time spent as election supervisor shall be recorded as such and paid
at the rate approved for this work. Any necessary overtime paid as su)ervisor
10
JOB DESCRIPTION
TITLE: ELECTION MACHINE PROGRAMMER 11-77
DEPARTMENT: CITY CLERK'S
ACCOUNTABLE TO: CITY CLERK, ELECTION SUPERVISOR
SUMMARY: THIS IS TECHNICAL WORK PROGRAMMING ELECTION MACHINES
FOR THE GENERAL AND SPECIAL ELECTIONS IN THE CITY.
DUTIES AND RESPONSIBILITIES
1. Programs election machines: Makes mechanical connections in each
of the 10 voting machines according to number of candidates and
offices being voted on in each election. Receives instructions
regarding procedures to be used from Election Supervisor.
2. Installs and checks ballot labels.
3. Installs and checks printer packs.
4. Sets and checks in write-in ballot mechanisms.
5. Test operates each machine prior to election to see that it
operates properly for voting.
6. Is available to assist voting judges during election day.
DESIRABLE QUALIFICATIONS
Mechanical aptitude and some technical skill.
Independently responsible work habits; accuracy.
r;;
WORKING CONDITIONS
+
Election Machine Programmers must re -program election machines before
each general or special election of the City. Complexity of the
programming depends on the nature of the election.
Because of the limited time involved, this position may be combined with
other fulltime city employment.
The Election Machine Programmer must be available at any time of the
year when elections may be held.
Whenever Possible, machine programming should be done within the normal
work week so as not to incur overtime costs. Time spent on the
programming shall be recorded as such and paid at the approved rate
for this work. If it is necessary to incur overtime because of these
duties, the overtime shall be paid on the programer's rate.
�• -�1;- 0
TO:
FROM:
POLICE DEPARTMENT
MEMORANDUM
Honorable Mayor and City Council
Dean M. O' Borsky, Chief of Police
SUBJECT: Proposal to purchase snowmobile
I have been concerned for some time regarding the need for a snow-
mobile to be used for police, fire and civil defense emergencies. T
have explored various ways that we might be able to purchase a snowmobile
and think that now I have come up with a plan which will make it expedient
for us to do so. The purchase of a snowmobile would allow us to be much
more responsible to citizens' snowmobile complaints as well as providing us
with a greater patrol capability, especially when regular land vehicles
allow -us to assist injured or stranded snowmobilers. I would intend to
share this snowmobile with the fire department and also use it for civil
defense activities.
The method suggested for purchase of the machine is as follows. The
local Yamaha dealership has a snowmobile promotional program which will al-
low 10% off of the wholesale cost of the machine. In addition, Mr. Wes
Wagner of the Yamaha dealership, will donate $600 toward the cost of this
machine from a fund which he has obtained for snowmobile promotion through
his company. The local`snowmobile club, the "Drift Riders," will donate
up to $200 toward the cost of the machine. This would mean that the total
cost to the City for the purchase of a brand new snowmobile, which would be
equipped for police purposes, would be $200.
The method of payment would be as follows. I have $3000 in the 1978
budget for the purchase of a radar machine. I have recently been able to
obtain a federal grant which will pay -50% of the cost of the radar and
with the trade in for the two inoperable, old radar machines, the total
cost for the radar will be $1300 instead of the $3000 we anticipated for a
new pachine. I propose that the City allow me to purchase the snowmobile
from the money left over from the radar account,
I have considered the alternative of leasing or renting a machine but
have discovered that the cost, which would be up to $300-$400 per year,
would be much more than it would cost to purchase a new machine. Additionally,
the rented machine would depreciate substantially which would preclude snow-
mobile dealers from wanting to lease or rent a machine.
In my opinion, purchase of this machine would be an excellent opportunity
to increase our capabilities for the total cost to the City of $200, an oppor-
tunity we shouldn't miss.
In addition to the snowmobile, the Hutchinson Jaycees have donated to the
police department a snowmobile trailer which is worth approximately $200. We
currently have it in the PD garage.
DMO/jma
(612) 879-2311
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A� �N D U M
DATE: _ _Degg%beX _6,19ZI _ _ _ _ _
T0: _Mayor and it Council__—__________________
FROM: Gary D. Plotz, Administrative Assistant
SUBJECT: Extension of Towing, Storage and Impounding Contract
—(P-lowmanrs Inc.-�—.---
_.—_...__.__---------------
Plowman's Inc. has requested an extension contract of the towing and im-
pounding contract for a period of two (2) years.
Both Buzz Schantzen and Dean O'Borsky have reviewed this request and have
no changes. Therefore, Dean and I recommend approval.
/ms
.9
PlDD
owman Jp Atc.
"THE HOME OF SUDDEN SERVICE"
HUTCHINSON, MINNESOTA 55350
Area 612 Phone 879-6061
JAKE G. PLOWMAN
President and General manager
,ity of iutcm-,rrinq
qi
wer
t I emon v AtAn 97ary 1:1 otz
®RMT•A•CARI
®LEASING]
J. SCOTT PLOWMAN
Vice -President
"Special Assignments"
2".1 1 977
Tn risference t- nor recent -hone
C,111 to Y -,UT OffiCO%q tbjs -.vritton rejunst
is 1p'�nr, forwarded t,-, 7n",
r]n,,-nan1r,,Tnc. re-ue-rAs art -;xt.-ns1rn 'of�
the present cprtr.:;ctjff)r fowing ar.. storar-e
Of imoounded vc--Ilcjesq -*,ilch ex!Ares this
Derofrber 21, 1977, r--,uest is for -rnthAr
two (2) yoprp.
rleisn fo-,ward an -icknowli-dqpment of tl)i,r--v
as ��,n will rietpd i COTY rf -1('VT jcl nowipr1qment.,
to for -i, -rd to nur rt,lin.o Com -any.
Yolirn v,.-ry trtjly,,
I jo�-!min I S . Trice
C,
Arte �chlpchtd y
A% r i t P nt ')-inprp 1 ?!;%,.n-im9T
CITY OF HUTCHINSON, MINNESOTA
CAR Pt-)OUNDING CONTRACT
AGREEMENT macer, as of December 1, 1975, between
Plowman's. Inc., hereinafter, referred to as Contractor,
and the City oz Hutchinson, hereinafter referred to as City.
I
The City and the Contractor agree -as follows:
1. SERVICES TO BE PERFORMED
1.1. The Contractor agrees to remove, impound
and transport or tow to storage facilities large enough to
accommodate at lease 24 automobiles, at Hutchinson, Minnesota,
`-.om lipoomber 1, 1975 to November 30, 19770 all stolen,
abandorn,d, damaged or illegally parked automobiles.found in
thepublic streets or elsewhere, as a 24-hour per day service,
in the City of Hutchinson, and to care for and store all such
cars when requested by the police department, and to preserve
and deliver them to the owners or persons entitled to the
possession of them upon payment of towing and storage fees,
all in accordance with the provisions of the city ordinances.
The Contractor agrees to pay the City the sum of $1.00.per
tow, to cover the expense of the City. In all cases.where
the Contractor shall fail to respond to any call for tow
trucks within 30 minutes the'City shall have the right to
call other parties to perform such services and the Contractor
agrees to pay any Additional cost over and above the contract
price..
1.2. This agreement shall take effect December 1,
1975, and shall continue in effect until November 3A, 1977L,
subject to termination of either party by notice in writing
to the other on or before November lst of any year, effective
-1-
as of November 3i1 of that year.
2. TOWING C4ARGES
Towing charges shall be divided into three types
3s follows:
Type I, all tows which involve a vehicle which is on
or immediately adjacent to a public street or alley
aMd which can be secured for towing with the usual
type of winchinq.
Type 11, all tows which involve a vehicle which is
not on of immediately adjacent to a public street
or alley and which required an unusual amount of
winchint3 to secure it for towing by one tow truck.
Type III, all tows which involve a vehicle that
requires, and for which a specific request has
been made, two or more tow trucks.
The designated charge and type of tow performed
shall be made by the duly aughorised agent of the City. Any
disagreement with this designation shall be made in writing
to the city manager within 24 hours.
The fallowing flat charge shall be made for each tow:
2.1. Type I Tow from 7:00 A.M. to 6:00 P.M., $15.00.
Type 7 Tow from 6:00 P.M. to 7:00 A.M., or
after 1:00 P.M. on Saturdays, Sundays and
holidays, $20.00.
2.2. Type II Tow, $20.00 per hour or fraction
thereof from 7:00 A.M. to 6:00 P.M. and
$25.00 per hour or fraction thereof from
6:nO P.M. to 7:00 A.M.
2.3. Type III Tow, $20.00 for the first hour and
for each additional hour or fraction thereof.
2.4. The applicable rates for each tow shall be
based upon the time the tow is requested by
the City.
2.5. In the event it shall be necessary to use ,
a dolly in connection with any tow, the
sum of$12.50 shall be added to the towing
charge.
2.6. A charrae of $1.50 shall be added for the first
24 hours or less of storage, and $2.00 for
ear, h r, f the next air 24-hour periods or
fraction, thereot, and $3.00 for each additional
24 hours or fraction thereof.
-2-
2.7. The towing charge shall include $1.00 for
clerical and administrative expenses of,
the City. The sum of $1.00 for each
vehicle, shall he paid by the Contractor
to the City Treasurer on or before the
tenth day of each month. The towing
charge shall apply only to passenger cars
and light trucks with a capacity not
exceeding one ton.
3. DUTIES OF THE CONTRACTOR
3.1. The Contractor further agrees to pay all
persons furnishing labor, supplies, equipment, space, or
material to the Contractor in and about the performance of
this contract, these persons to be paid first out of the amount
iue the 'Contractor, its agents or assigns.
3.2. The Contractor shall take immediate possession
of any vehicle duly ordered impounded and shall tow such vehicle
to the impoundinq place. No such vehicle shall be released
without authorization by the city clerk jr chief of police.
3.3. Where a police officer has tagged a vehicle
to be impounded on account of a parking violation, and where
the owner or operator appears before the tagged vehicle has
been hooked to the tow.truck and the wheels hoisted from the
ground, the t.ow truck operator shall release the vehicle with-
out the paymer•t of •iny fee or towing charge. Where the tow
truck opu rator has a tagged vehicle on the tow truck hoist
and the wheel- raised from the qround before the owner or
operator appears, he shall release the vehicle upon the payment
of a service fet- not to exceed 53.00, and give a receipt for
the payment. Where a request has been made by the police
department for a tow truck at a specified location, and the
make and license number of the vehicle to be removed has been
designated, and the owner or operator appears at any time after
the wheels of the towed vehicle have been raised off the ground
i,nd requests permission to remove the vehicle before it is
towed away, the operator shall release the vehicle upon payment
-3-
of service tee of $5.00, and give a receipt for such payment.
3.4. The contractor agrees to keep safely all
impounded cars, accessories and personal property.
4. TOW TRUCK OPERATOR IDENTIFICATION CERTIFICATE.
The chief of police and the Contractor shall jointly require
that every tow truck operator answering a request by the
police department for the towing and impounding of any
vehicle shall have in his possession an identification cert-
ificate, issued by the city clerk. No person shall act as
a tow truck operator in answering any request from the police
department for the towing of any vehicle to be impounded
with)ut having in his possession such identification
certificate and the tow truck operator shall exhibit his
identification card to the owner of the vehicle or his agent
upon request, and shall answer any questions pertaining to
the impounding of the vehicle.
5. STORAGE OF IMPOUNDED VEHICLES. Any vehicle
directed to be impounded, from the time it is taken possession
of by the Contractor and during the time it is impounded, and
until it .s reclaimed, shall be considered to be in the custody
of the law, and no work shall be done on it by the Contractor,
nor shall he permit anyone to do any work on it until the car
has be• -n io !aimed. All cars when ordered released by the
city clerk or police department shall be released to the
owner without other charge than the impounding and storage
fees. The Contractor during the time the vehicle is impounded
shall not permit the owner or any other person to take or
-4-
remove from the vehicle any parts or change or repair any
parts. All vehicles which have been involved .in criminal
proceedings, and which are designated by the police department
as being held for that reason, shall be held and stored in
inside garages. Vehicles impounded for other reasons may
be stored in inside garages or on designated parking lots.
6. RELEASE FOP14. At the time of return of the
vehicle the Contractor shall give a release in writing which
shall state the datecE such release together with the charges
enumerated thereon and the purpose for which the charges
were made. The release shall be made in one original and three
copies, all of which shall be signed by the Contractor and the
person to whom the release is made. The Contractor shall
retain the original of the release and shall deliver one copy
to the owner of the vehicle and two copies to the police
department.
7. NONDISCRIMINATORY PRACTICES. The Contractor agrees
during the life of this contract not to discriminate against
any employee or applicant for employment because of race,
color, sex, creed, national origin, or ancestry. The Contractor
will include a similar provision in all subcontracts entered
into for the performance of this contract. This contract may
be cancelled or terminated by the City, and all money due or
to become due hereunder may be forfeited for a second or
subsequent violation of the terms or conditions of this
paragraph. This paragraph is inserted in this contract to
comply with the provisions of Minnesota Statutes Section 181.59.
B. PERFORMANCE BOND. This contract shall not be in
effect until the Contractor shall have executed and delivered
-5-
to the city clerk a performance bond executed by a corporate
surety company authorized to do business in the State of
Minnesota in the sum of Ten Thousand Dollars ($10,000) to
secure the faithful performance of this contract by said
Contractor conditioned that the Contractor shall well and
truly perform and carry out the covenants, terms and conditions
of this agreement in strict accordance with its provisions.
This contract shall be subject to termination by the City at
any time if said bond shall be cancelled or the surety thereon
relieved from liability because of failure to pay the premium
or termination of the period of the bond without renewal
thereof.
9. INSURANCE. The following insurance shall be taken
out and maintained by -the Contractor:
9.1. Comprehensive general liability insurance
insuring against liability imposed by law for bodily injury
or death, in the sum of $200,000 any one person and in the sum
of $500,000 for two or more persons for the same occurrence,
and for damages to property in the sum of $100,000.
9.2. Workman's compensation insurance and employer's
liability insurancf: as required by law.
9.3. Automobile liability and property damage
insurance, i.neluding coverage for non -owned and hired vehicles,
in limits as for comprehensive general liability coverage above.
9.4.eavereaje of at least
.•
..aaii4aragek��epers liabi i i ty coverage of at least 1
P90 � U
The City shall be named as an additional insured in
these policies, which shall provide that the coverage may
not be terminated or changed by the insurer except upon ten
day's written notice to the city clerk. Failure to comply
with the provisions of this section shall automatically
suspend the contract until the insurance has been reinstated.
All endorsements shall apply to both bodily injury or death
and property damage coverages. Prior to the commencement of
the contract, the Contractor shall furnish the city certificates
or copies of these policies of insurance, approved by the city
clerk, showing that such insurance is in force. No policy
shall contain any provisions for exclusions from liability
other than provisions for exclusion from liability forming
part of the standard basic unamended and unendorsed form of
;,nlicy, except that no exclusion will be permitted in any
event if it conflicts with a coverage expressly required in
this contract, and in addition no policy shall contain any
exclusion from bodily -injury to or sickness, disease or death
of any employee of the contractor which would conflict with
or in any wav impair coverage under the contractual liability
endorsement of the liability of the Contractor under this
agreement. Compliance by the Contractor with the foregoing
requirements to carry insurance and furnish certificates
shall not relieve the Contractor from liability assumed under
any provision of this contract.
10. INDEMNIFICATION. The Contractor shall indemnify
and hold harmless the City and its officers, agents and
employees from and against all claims, damages, losses or
expenses, including attorney fees, which may be suffered or
for which they may be held liable, arising out of or resulting
from the assertion against them of any claims, debts or obliga-
tions in consequence of the performance of this agreement by
the Contractor, his employees, agents or subcontractors,
whether or not caused in part by a party indemnified hereunder.
11. TERMINATION. The City shall have the right to
-7-
terminate this contract in the event of breach thereof by the
Contractor, and a continuing breach shall not be deemed to
be waived because not followed by prompt termination. This
contract shall terminate, and neither party nor the officers
of the City shall be liable for further performance after
such termination, if it shall become invalid by reason of any
.—Present or future law other than an ordinance of the City.
The work shall be done with forces which are adequate
to insure the satisfactory towing of vehicles under all adverse
conditions of weather, breakdown and ,similar hindrances which
on other work might be regarded as "acts of providence",
shall not apply to relieve the Contractor of responsibility
for carrying out the work.
12. SUCCESSORS AND ASSIGNS. The Contractor binds
himself jointly and severally, his successors, executors,
administrators and assigns to the City in respect to all
covenants of this agreement, except that the Contractor
shall not assign, or transfer any part of his interest in
this agreement, or sublet as a whole, nor shall the Contractor
assign any monies due, or to become due, without the City's
written consent.
13. WHOLE AGREEMENT. This agreement embodies the
entire agreement between the parties including all prior
understandings and agreements and may not be modified except
in writing signed by all the parties.
EXECUTED as of the day and year first above written.
CITY OF HUTCHINSON
By
4ftY
-CY
tyCer
B
STATE OF MINNESOTA )
ss
COUNTY OF McLEOD )
On this V,11101 day of December, 1975, before me a
notary public appeared D. J. Black, Frank G. Fleetham, Jr.
Jake G. Plowman and A. J. Plowman
to me known to be the persons described in, and who executed
the foregoing instrument and acknowledged that they executed
the same as their free act and deed:
/,7
Notary P 1 c, McLeod County, Minnesota
My Commi sion Expires i, i9 71
-9-
(612) 879-2311
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E; M O R A' N D U M
DATE: December 5, 1977
----------- — — ——
TO: Mayor and City Council
FROM: Gary D. Plotz, Administrative Assistant
SUBJECT: -Proposed Policy andRegulationsfor Use of Old Armory and City Hall
As we discussed during budget preparation, we need to establish some policy
and regulations for use of the "Old Armory" and City Hall buildings.
There is no -consistent policy in the Old Armory. Some groups have paid a
custodian fee and/or a room rental fee, while other groups of the same cali-
ber have not. General supervision, responsibility for opening and locking
doors, food/beverage/liquor policy, method of payment to custodian, and an
inventory of tables and chairs are a few additional areas that need atten-
tion.
On Friday, December 2, 1977, the following individuals met and reviewed a
proposed policy:
Mayor D. J. Black
Rod Keith
Jeff McKay
Ken Merrill
Gary Plotz
Marlow Priebe
Fred Roberts
Hazel Sitz
There was a consensus that the attached policy and regulations would be advan-
tageous.
GDP: ms
9- c..
APPLICATION FOR RESERVATION
CITY HALL OR OLD ARMORY BUILDING
Name of group or organization reserving meeting room:
c/o
(Signature of
responsible party)
Date:
Time: From to
Building:
Room:
Custodial Services
$
Type of Activity:
(Deposit $20.00)
Food Privileges
$
(Deposit $10.00)
Gym Floor Deposit
$
(Deposit $25.00)
Chairs
$
(Deposit $2.00 per Chair)
Tables
$
Approved by:
(Deposit $5.00 per Table)
Administrative Assistant
TOTAL DEPOSIT
$
(Unused portion to be returned
as per schedule.)
*All deposits are required at the time
of application.
CUSTODIAN'S
STATEMENT OF SERVICES
TIME
Time spent opening, closing doors and
attending building
before and during meeting. (Minimum -
2 hours)
Hr.
Comments:
If food or beverages were served, time spent putting
building in order after meeting:
Comments:
Signed by:
Custodian
Hr.
CITY OF HUTCHINSON
REGULATIONS ON FACILITIES AND EQUIPMENT
OF THE OLD ARMORY AND CITY HALL
I. Responsibility for Building Rentals and Inventory of Tables and Chairs -
Office of City Clerk
All inquiries and arrangements for building rentals and/or tables and chairs
in either the Old Armory or City Hall will be coordinated by the Office of
City Clerk, specifically the Receptionist/Cashier. Inventory of tables and
chairs will be kept at the Receptionist's desk with the updating of inventory
by the respective custodians.
II. Coordination with Recreation Department
The Recreation Department and the Recreation Director and Assistant Recreation
Director will be responsible for supplying a schedule of use of the Old Armory
one month in advance. Changes can be made to the schedule; however, not where
an organization's application has been accepted and the fee, if any, paid.
III. Application for Reservation
All reservations for facilities, tables and chairs will be taken by the Recep-
tionist/Cashier on a basis of first come first served. Reservations shall be
made by application and shall be approved by the Administrative Assistant. Ap-
plications are available at City Hall or sent to the group.
Rules Over Building Use
A. General Rules
1. An adult must supervise the activity for which the building is
rented, and shall be responsible for the care of any City -owned
equipment.
2. Alcoholic beverages can be available in the Old Armory, however
liquor shall not be sold. A cash bar(s) or any type of gimmick
or subterfuge is not allowed. No liquor shall be served in City
Hall.
3. Prepared snack -type foods may be brought in under the deposit
arrangement. Extensive preparation of foods may not take place
in the respective buildings, except in the kitchen of the Old
Armory. Coffee may be prepared in electric perculators belong-
ing to the organization requesting this privilege. No City -
owned coffee makers will be used.
h
Regulations
Page 2
4. The City of 'HutAhinson reserves the right to deny the use of
City facilities to any person or group who violates any of the
buildings' rules, or any civil, state or local laws. Any per-
sons violating these rules or laws will be asked to leave the
premises immediately.
B. Specific Rules
1. There shall be no smoking in the gymnasium floor area, or in
any other posted areas.
2. No street shoes will be allowed on the gymnasium floor area,
unless a plastic floor covering is laid, except when there is
a dance, dinner, election or the Administrative Assistant waives
this requirement.
3. Any recreation activity within the gymnasium shall not be super-
vised by the custodial staff. Rather, recreation personnel are
required for supervision, and opening and closing doors of rec-
reational activities.
IV. Deposits
All organizations, except those exempt in Section VII, shall be required to
make the following deposits:
A. The custodial deposit fee of $20 is required at the time of
application. No custodian deposit is required during City
Hall hours.
B. An additive $10 deposit fee is required in cases where food will
be served.
C. If chairs or tables are utilized outside the City facilities, a
deposit of $2.00/chair and $5.00/table is required, along with
completion of the Disclaimer Form. Reservations for tables and
chairs can be made to any group or person so long as the appli-
cant and the activity is within the City limits of Hutchinson.
D. A damage deposit of $25 for use of the gymnasium floor is required.
V. Custodial Charge and Tables/Chairs Moving Charge
All organizations, except those exempt in Section VII, shall be responsible
for a custodian charge of $5/hr. (minimum charge - two hours), unless activity
is during City Hall hours.
Regulations
Page 3
In cases where doors have to be opened and closed, the minimum custodian
charge applies.
If the activity exceeds two hours, the type of activity will prescribe whether
or not the continuous presence of the custodian is needed, as determined by
the Administrative Assistant.
The charge for moving tables and chairs between the Old Armory and City Hall
is $15 for 1-50 chairs and $25 for more than 50 chairs.
VI. Room Rental Charge
All organizations, except those exempt in Section VII, shall pay the following
rental charge(s):
Meeting Room . . . . . . $15/room (any amount of time 4 hours or less)
$25/room (more than 4 hours)
Gymnasium. . . . . . . . $50 (any amount of time 4 hours or less)
$80 (more than 4 hours)
Rental of the gymnasium requires a contract.
VII. Exemption
All City of Hutchinson departments (auxiliaries), committees, boards, commis-
sions, and other governmental and political activities are exempt from deposits,
custodial charges, tables and chairs moving charge, and room rental charge.
Religious groups are not exempt.
12/77
(612) 879-2311
f1UllH"
CITY OF HUTCH/NSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
December 7, 1977
Mayor and City Council
Gary D. Plotz, Administrative Assistant
Rental Contract to the State Employment Office - Job Service
Buzz Schantzen and I have reviewed the attached rental contract for our
building located at 34 Franklin Street South, the State Employment Office
(Job Service).
After consulting with Marlow Priebe, I recommend approval.
Attachment
/ms
COPY
LEASE
Expenditure Authorization To be Completed by Department
Prior Year Encumbrance or
❑ Original (A40 & 44) ❑ Increase (A41 & 44) . ❑ Decrease (A45) ❑ Encumbrance Increase (A46)
Trn. No.
Account 1.0.
Organization
object
Requisition No.
Vendor Number
TypaA
TermsA
Source
Act
Task
T1
A4
AF.Y.
AS.
Cost. Job or Client Coda
Amount
Suffix
object
I A
A
//// A
�
Z SEND
'TYPE OF TRANSACTION ❑ ❑ Entered by
A40 A41 Oat! Number
❑ ❑ ❑ Entered by
A44 A45 A46 Date Number
LEASE NO, 5`02 TOTAL AMOUNT
TRIS AGREEMENT, made this �Jst day of ,-October >t 1977. by and
between the City of Hutchinson
under laws of the STATE OF MINNESOTA.
the City of Hutchinson , residing at Courthouse
in the �,City of Hutcchson , county of McLeo
hereinafter called the LES_SOR, and he STATE OF MINNESOTA, hereinafter cal ed the LESSEE,
witnesseths
1.' The LESSOR grants and the LESSEE accepts a LEASE of the following described
premii sseys1 In the City of - Hutchinso�39 County of McI&Qd .^.,.,,, ..._.
MINNESOTA, to-wit7•�'__
Approximately Eight Hundred (800) square feet of usable office
space on the first floor._of the building at 34 South Franklin,
Hutchinson, Minnesota.
Property,legally desQribed as South 1 of Int 4 Block 9,
City of Hutchinson i•
for the term of One (1)'Year from November 1,--1277
y the
s
Through Octoto a used assf office quarter
be' ri
Department o p oymen ervices
2e As rent for said premises the LESSE
One Hundred and no�100 dollars ($100.00
or pach, month pay
agrees to pay to the LESSOR the sum of
e
o r eaen monTn.
3e This LEASE may be terminated by the LESSEE, effective at the end of any
rental month, upon giving _Thirty ( 30� days -written notice of such termination to the
LESSOR.
4• The LESSOR shall furnish and'provide for the use of the LESSEES
S. Except as otherwise provided herein, the LESSEE shall furnish all materials
and services required for its use of the premises, and shall maintain, the, premises in a
reasonable good, condition and state of repair during the continuance of its tenancy and
shall surrender the premises to the LESSOR at the termination of such tenancy in such cond-
ition as the same are in at the commencement of such tenancy, reasonable wear and damage by
the elements excepted.
f 6a This LEASE may be terminated by,the LESSEE at the end of any rental month upon
Fox yFfwe Ur ldays� written notice to the LESSOR if funds are withheld or if no appropriation
Is made by the State Legislature.
70 (OptioClause or any other- provision desired)
Lessee, phall provide utilities'and jan1tor services.
IN WITNESS WVEREOF, the parties have set their hands on the date(s) indicated
low intending to be bound thereby,
As to form and execution this
day of 19
WAXU N SPANNAUS# ATTORNEY GENERAL
s7 .
SPECIAL ASSIST,%vr ATTORNEY GENERAL
DEPARTKMNT OF FINANCE:
By'
Date
ENCUMBERED:
By
Date
LESSORt CITY OF HUTCKINSON
3y
Title
Date
By
Title
Date
Above signature(s)-attested to byt
LESSEEt
STATE OF MINNESOTA
DEPARTHEN"r OF ADNIINISTRA;ION
)LICAARD L. BRUBACHER, CO*nSSIONER
By
REAL ESTATE MANAGEMENT
Date
O
(612) 879-2311
41 -IF 14UTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
h4 F f; 0 R A N b m
DAT"': .De.cember__8, _1977_ _ __ _ _
TO: Mayor and Council
FROM: City Engineer
SUBJECT: yFirst Avenue Southeast and Erie Street Property for Sale
I have received information that the property at First Avenue
Southeast and Erie Street is for sale. It is in the area that
has been considered for open space use.
The price being asked is $9,000.00 cash or $2,500.00 down and
balance on Contract for Deed at 8% interest. I have been
informed that the 1977 taxes for this property were $78.48.
A map showing location will be presented at Council Meeting.
Sincerely,
CITY OF HUTCHINSON
Marlow V. Priebe
City Engineer
pv
(612) 879-2311
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
December 8, 1977
L'-= Mayor and City Council
Marilyn Swanson, Administrative Secretary
Applications for Licenses
Attached is a list of individuals who have applied and made payment for
cigarette licenses for 1978. Also, Duane Buske has paid $50.00 for a
Popcorn Stand License to operate a stand on the Southwest corner of the
Public Square.
Attachment
9.-k.
CIGARETTE LICENSES: $12.00 1978
1.
Jack Anderson
Jack's Tavern
23 Washington Ave. W.
.2.
Joe Anglin
North Star Service
205 Main St. N.
3.
Charles Boettcher
The Big C
204 4th Ave. NW
4.
John P. Busch
Municipal Liquor Store
117 Main St. N.
5.
Duane Buske
Wigen Chevrolet
Hwy. 7 East
6.
John A. Buytaret
Pizza Garten
16 Main St. N.
7.
Michael J. Commerford
Mike's Service
105 Main St. N.
8.
Larry Cornwell
Hutch Bowl, Inc.
Hwy. 7 West
9.
Joe Creedon
Pizza Hut
964 Lynn Road
10.
Jean C. Davison
Davison North Side Grocery
578 Prospect
11.
Robert Gausman
Elks Lodge #2427
225 Washington Ave. E.
12.
William Ernst
The Dinner Bell
Plaza 15 South
13.
Pat Froelich
Shopko
1235 Plaza 15 South
14.
Milburn Henke
Henke's Cafe
40 Main St. N.
15.
R. C. Hornick
Independent Oil
North Main & 4th Ave.
16.
Leonard Jahnke
Jahnke's Red Owl
242 Main St. S.
17.
Arlene Janousek
Janousek Hamburger Shop
31 Main St. N.
18.
Eric Johnson
Johnson's Super Valu
1105 Plaza 15
19.
Jerald Jones/Dean Huber
Hutchinson Warehouse Grocery
Hwy. 7 West
20.
Richard Jorgenson
Erickson Oil Products
11 4th Ave. NF.
21.
Walter L. Kelley
Hutch Cafe
122 Main St. S.
22.
Clarence Kurth
Mister Buster's
135 Washington Ave. E.
23.
Arthur J. Bretzke
Crow River Country Club
RFD #3, Box 171
24.
Orville V. Lambert
Lambert's Standard Service
Main St. N. & 4th Ave. NE
25.
Robin Gault
National Food Store
140 1st Ave. SE
26.
Dick Lenz
Prairie House, Inc.
Hwy. '7 & 22 West, Box 572
27.
Milton Lueneburg
Family Rexall Drug Store
2 Main St. S.
28.
Russell Meade
Meade's 66
100 Washington Ave. E.
29.
Larry Merrick
American Legion Post
35 2nd Ave. S.
30.
Leonard Odegaard
Christy's
18 Main St. N.
31.
Botolf E. Petersen
3M Magnetics Plant
Hwy. 22 South
32.
Carl Peterson
Peterson Oil Co.
45 Adams St. S.
33.
Jake Plowman
Plowman's
Hwy. 7 West
34.
Emil C. Rix
Downtown Standard
104 Main St. N.
35.
K. E. Santelman
Country Kitchen
Hwy. 7 East
36.
Theodore Beatty
Hutchinson Snyder Drug Store
228 Main St. S.,
37.
Bennett Schaffer
Downtown Cenex
205 Main St. S.
38.
Lloyd Schmeling
West Side Grocery
502 Harrington St.
39.
Gerald Moerner
Gibson Discount Center
1000 Hwy. 15 S.
40.
Darold Stutelberg
The Chalet Supper Club
Hwy, 7 & 22 West
41.
J. H. McKenna
3M Tape Plant
Hwy. 22 S.
42.
Homer Pittman
V.F.W. Post #906
247 1st Ave. SE
43.
Joe Wesley
Wesley's Pharmacy
24 Main St. S.
44.
Frank J. Fay
Hutch Hotel Inc.
4 Main St. S.
45.
Melvin Ziemer
Ziemer's Grocery
37 Main St. N.
POPCORN STAND LICENSE: $50.00
1. Duane Buske SW Corner of Public Square
(612) 879-2311
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
December 13, 1977
Mayor and City Council
Marilyn Swanson, Administrative Assistant
Applications for Cigarette License
The following two individuals are to be added to the list of those making
application for a 1978 cigarette license:
Chuck Endres E & R Service Center 134 Fourth Ave. NW
Jerry Eischens Gingerbread House 209 Main St. s.
Both parties have paid the required $12.00 application fee.
RESOLUTION NO. 6054
RESOLUTION AUTHORIZING ENTERING INTO CONTRACT
WITH STATE DEPARTMENT OF TRANSPORTATION
FOR HUTCHMOBILE SERVICE
WHEREAS, the City of Hutchinson has submitted an application for second
year funding of the Hutchmobile, and
WHEREAS, the State Department of Transportation has reviewed the appli-
cation and has stated that they will fund the Hutchmobile for a second year,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA:
That the Mayor and Administrative Assistant be authorized to enter into a
contract with the State Department of Transportation for this service, and
FURTHERMORE, may it be resolved that authorisation is hereby given to
provide matching funds to a maximum amount of $13,985.00.
Adopted by the City Council this 13th day of December, 1977.
D. J. Black
Mayor
ATTEST:
Gary D. Plotz
City Clerk
, j (612) 879-2311
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O RAN D U M
DATE: _Decernber _1i 1937 _ a _ _
TO: iiUTCHINSON C ITY CUUNCIL MEK-IERS:
------------------------------------
FROM: HUTCHINSON MOTOR VEHICLE DEPARTMENT
SUBJECT: PART TIME HELP
Wtic�reas Novemner 'i5 th. was the atart of the miseellaneou:, registration
of motor vehicles, our work in the Motor Vehicle Department has -r'�:ry much
increased.
I would therofore request your f,e,rmi:.: ion to hire Virl;f:ne (Wendorff') Jrdeck
(-AC )", J.:l lhrs to lijL til +*)
on a part 1-itne basis to hk:l.p. V.> rg ,nf has expt rience in this departrr,cnt,
having worke..i for ml: as a High &,hoo.l O,E.A. student and the following
,year while shf• attendod ii„A.V.T.l.
Respectively Sulirrutted,
Eileen D. Torry
Motor Vehicl t: Lep t.
(612) 879-2311
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN 55350
M 1-: MR A W 0 M
DATE: December 13, 1977
CC?: Mayor and City Council
FM)M- Gary D. Plotz, Administrative Assistant_
SUBJECT: Warming House Attendant Hours
The City Recreation Director, Rod Keith, has submitted a schedule of hours
for operating the warming house at the Elementary School and North J.C. Park.
Please see attached. Our City Accountant has reviewed the request, in the
context of the 1978 budget. It appears this is within our budget guideline.
Therefore, approval is recommended.
Confirmation of employment of individual employees will follow at a later
meeting.
Attachment
WARMING HOUSE HOURS
EFFECTIVE DECEMBER 19, 1977 (OR WHEN WEATHER PERMITS OPENING OF FACILITIES)
AT THE ELEMENTARY SCHOOL AND
NORTH J.C. PARK
The following hours will be in effect:
Monday through Friday. . . . .
. 3:00 P.M.
- 5:00
P.M.;
7:00 P.M.
- 9:00
P.M. =
20
Hours
Saturday &
Sunday. . . . . . .
. 1:00 P.M.
- 5:00
P.M.;
7:00 P.M.
- 9:00
P.M. =
12
Hours
Elementary
School - 1 Facility
- 1 Week (7
Days)
32
Hours
North J.C.
Park - 1 Facility
- 1 Week (7
Days)
32
Hours
Total
Hours of Operation
for 1 Week
64
Hours
Estimated Skating Season: 8 Weeks (January 3 - February 12, 1978;
December 18 - December 30, 1978)
Total Number Man Hours Allotted in 1978
Elementary School - North J.C. Park -
Total Planned Operation Hours 1978
Tartan Park Total Hours in 1978
Tartan Park: Monday through Thursday
Closed Friday
Saturday
Sunday
Total Tartan Park:
Total Number Hours Allotted
Total Planned Hours
600
512
72
584
6:00 - 9:00 P.M.
2:00 - 5:00 P.M.
2:00 - 5:00 P.M.
9 Hours per Week
1978--8 Weeks (Same Dates)
72 Hours
600
584
16 Hours
9- Joe •
TSE B11TCHINSON SVXTY COWIL FOR YOUR INFORMATION
The Hutchinson Safety Courcit not one November 28, 1977, at 12;00 non at the
Prairie Hone* in Hutchinson, Min9t a satin
There were 10 varrbers p-esent.
In the abspnLe of President Hiroo Johnson, Ffce-President f}rville KuWa presided.
He opened the meeting with a si.leut pzager.
Copies of the revised constitutiop were distributed to the members by Leslie 0. Smith.
A discussion regarling the election of officers was held and the nominating committee
will report the stare of officers at the Aeceeber meeting.
The minutes of the October meeting were anprcved with the correction repArding the
sidewalk in the South Park. It should read the sidewalk on the south aide of 2nd.
Ave., not the moron side. Construction of this is scheduled for the spring of 1978.
It was' sugge}ted that the Safety louncil be at the City Council meeting in March
when the budget is planned in order to see that the sidewalk is on the construction.
schedule.
Snow mobile and winter weather driving habits were discissed.
Dean O'Borsky, Chief -of -Police, spoke nn bike safety and bike driving laws, rules
and regulations acrd the enforcement of these. He alac stared he hopes to obtain
a police snowmobile: and ;nee it for patro:.irg the snowmohfle drivers Q Hutchinson.
The bills were presented and a motion was made to approve them. This Was seconded.
Postage to Joyce Rix It the amount of 3.18.
The December reeeting will be on Decamher 19, as per motion made and seconded.
The meeting was adjourned.
Treasurer's ' aporrt :
Balance an nand 11-1-77 115.76
Receipts; name
Disbursements: Postage to
• J. Rix 3 18
Balance on hand 11-30-77 Il 2 58
Submitted by:
Loretta F. Yishney, Seer. Treves.
Myron Johnson, President
manufacturer's representative
7101 Highway 65 N.E. APD PARKING CONTROL EQUIPMENT —
Minneapolis, Minnesota 55432 PARKING GATES, TICKET SPITTERS, CASHIER CLOCKS, AND ETC.
Call (612) 571-5660 TOLEDO SPITTER AND PARKING TICKETS
PAR-KUT ENGINEERING PARKING BOOTHS
01'1- rv
10' I
�S
October 7, 1977 ti {11_, y977
I� V&
Mr. Gary Platz, City Manager rbc= 2ti�
City Hall
Hutchinson, MN 55350
Dear sir: FOR YOUR INFORMATION
Enclosed please find literature on the free time parking meter that I
mentioned to you last week.
We are in the process of replacing all the meters in Cedar Falls, Iowa,
and part of the order is for the free time variety of meters, They bought
both one hour and two hour limit varieties. On the one hour meters, they
are actually one hour, 15 minutes, and on the two hour, they are actually
two hours,15 minutes. The people may get 15 minutes free time just by
turning the handle. The meters do not operate on pennies, and they allow
30 minutes time for a nickel and one hour for a dime, People can merely
turn the handle and get 15 minutes free time.
I have also enclosed a token from Winona where some of the merchants buy
the tokens from the city and give a token away with a purchase of $3.00
or more. Your meters should all be equipped so that the token works in
them. You might want to have your serviceman try one of these nickel
size tokens to make sure. We also sell these tokens, and they can be made
up with your logo etc. on them.
Please let us know if there is any way we can be of service to you on your
parking meters.
Sincerely,
4 , r r I ea C'r ,:/
Don Harstad
crg
Enclosures
�: o f it ! D t L ti i• S i t.,i I •. r F 1, t: ,
ROCKWELL'S FREE TIME PARKING METER
Here are some examples:
Assume the meter has a one-hour maximum limit
and a 12 minute Free Time interval. Also
P2071
The Free Time feature, available on the Rockwell
Model S Manual Parking Meter, provides a free
time interval to the motorist. It's a new concent
in metered parking fcr the central business
district.
HOW IT WORKS
The parking motorist need only turn the handle
on the meter for free time. The length of time
for the interval can range from 5 minutes up to 30
minutes on a one-hour limit meter. The specific
Free -Time interval is built into the mechanism
at the time of manufacture. However, the city
may alter or eliminate the Free Time interval by
simply replacing one inexpensive part (the time
rack). Other combinations of time limit and Free
Time intervals are available for longer or shorter
term meters.
assume the coin combination is 30 minutes for a
nickel and 60 minutes for a dime.
Example No.1 for the above meter:
The motorist turns the handle and gets 12
minutes free time. If he needs additional time,
and inserts a nickel, he now has 42 minutes.
While it is recognized the motorist could return
to his car every 12 minutes to turn the handle,
please keep in mind he will never get more than
the maximum of 12 minutes (or whatever the Free
Example No.2 for the above meter:
The motorist needs 12 minutes, so he just turns
the handle. Later, however, he decides to park
longer and five minutes of free time is left. If he
inserts a nickel, he -will have 35 minutes time or
if he inserts a dime he will get the maximum of
60 minutes.
Time interval is) -- unless he pays for it. Re-
turning to the meter every few minutes is an
unlikely inconvenience.
Neither City, Merchant, or Parker
have to bother with tokens
The City doesn't have to buy any tokens -- the
Parker doesn't have to remember to redeem them
-- the merchant doesn't have to complicate his
ADVANTAGES
To the Municipality:
The Free Time meter provides a basis upon
which to obtain merchant support for the in-
stallation of parking meters. The city is not
eliminating free parking but rather is helping the
merchant by making available space to a greater
To the Merchant:
A principal advantage of Free Time meters is to
obtain greater turnover from limited curb -side or
nearby off-street parking spaces in the CBD.
Since turnover is the key to a merchant's suc-
cess, the more customers who can park in his
section, the greater will be his chances for sales.
APPLICATIONS
It may be desirable to install different Free Time
interval meters in various sections of the CBD.
For example, in front of post offices, banks,
drugstores, dry-cleaners, etc. Free Time
STA. 1 M 1169
cash accounting system for the redemption of
tokens.
number of consumers than is the case with un-
metered streets.
By eliminating all -day parkers in metered areas,
congestion is relieved because short-term parkers
will not have to cruise around looking for avail-
able parking spaces.
With the Free Time meter the merchant can pro-
mote free parking and still realize the advantages
of space control for customers instead of for em-
ployees and other all -day parkers.
intervals of five minutes may be adequate.
Meters installed where durable goods merchants
are located may require 15-30 minute Free Time
intervals.
Am
r Rockwell
MANUFACTURING COMPANY
M
*Excused Abne„nce
The meeting w. -.,Ls called to order by the prttsi8r•nt, Bea Thompson. Motion made by Mr.
Christensen, second by Jeanette Buchanan, that the minutes be approved as mailed.
Motion carried. Mr. Hoese moved, se..onk l by <: wren Osterberg, that. t_he treasurer's
report be approved. Carried.
The Directuy was present-,:, r. .:tv,uberg attended the Director',.
meeting in Mankato. The final draft- of the statewide reciprocal nompart will
possibly O..:; ii! January. X• tl. ;conal systems fn'(: in ;i:vc,r of this..
Another meeting U3: the regional directors will be held on November 28 to discuss
the formula for distribution of state aid. The statewide survey on this was discu:
I
a
Committee Reports:
a. Library Buildings. Re -.)ort by Litchfield than their Board will be meeting with the
architect and the oily council liaison soon. Progress is moving along satisfactorily.
b. Insurance Committee -- Mr. Christensen reported that the present plan for group
insurance is costing about $102 per month per family. There is an alternative plan
for about $65.00 a month. Mr. Sundberg will talk to the employees about possible
changes in group plans. Only employees working 30 hours per week are now covered.
The question of possible coverage of branch librarians was raised.
c. SMAHC Grant update: A meeting was held with the music panel and the fine arts
panel regarding the grant. It was indicated that if they had enough money they
may fund the project 100%. The sub -panel approved the project at about 75% funding
with hopes to fund it 100%. Mrs. Sjervin presented this program --"America, This Is
Your Life!" to a PTA group in the area. Mrs. Matson was present and stated it was
very well received.
Coommications :
The Public Library Newsletter was passed around. A memo was received from OPLIC and
is attached regarding their role in the extension of library services. Mr. Lund moved
that we meet: wii_ii [, is of OPLIC' regarding extension of: library services into
Renville Count 1,. Ly Mr. Bergstrom. Discussion was held with some of the
following poiaLs s. i.s:c1: (1) There are now some Renville County residents using
CRRL libraries in Hutchinson, Lake Lillian, and Willmar. They must pay a $15.00
non-resident fee. (2) Possibly a good PR program would stir interest in Renville
County to seek regional library connections. (3) Mr. Sundberg stated that CRRL
needs to reach a minimum population of 100,000 in order to reach a proposed require-
ment for state funding within two or three years. if this becomes law, the addition
of Renville county would enable CRRL to remain eligible. (4) There is uncertainty
as to the feeling of all governmental units involved. Mr. Lund withdrew his motion
and Mr. Bergstrom withdrew his second. The LRP has as one of its goals to reach
the 100,000 population which would include all four counties of Region 6E. It was
felt that if'Renville. County came to CRRL with a proposal, it would be considered.
It was the board's feeling that OPLIC can stir up any interest they can in Renville
County and if Mr. Sundberg and Mrs. Matson are invited to Renville County to give
information, they should do so.
Unfinished nu., bux... .
Reciprocal borrowing contract with Plum Creek Regional Library System was presented.
Mrs. Reckdahl uv)vf.ic1, : • ., ,)nd by Mr. Hoese, that the president and -secretary &ign the
contract.
New Business:
a. End of year budget update and revision -- Attached is Mr. Sundberg's report of
11/9/77 on this. Expected carry over will be approximately $18,000. with this amount
of carry over it. would still be possible not to reduce the bookmobile amortization
from $6,000 to $5,000_ Moved by Mr. Hoese that this report be accepted. Second by
Mrs. Reakdahl. Carried.
The mileage report, were completed and the meeting was adjourned.
Respectfully submitted,
Jeanette Buchanan
Secretary
CROW RIVER REGIONAL LIBRARY TREASURER'S REPO_KT
November 1977
Balance
Receipts:
State/Fed Aid
Kandiyohi County
Meeker County
McLeod County
Willmar
Litchfield
Hutchinson
Glencoe
Petty Cash
Gifts
Other
From 1976 Budget
FUND Atx) DEPARTMENT
LISPAJY PEPS')' -'AL SEWICES
SALARIES
HOSPITAL MED. INSURANCE
PERA & SOCIAL SECURITY
MATERIALS
BOOKS: ADULT
BOOKS: CHILDREN
PERIODICALS
PAMPHLETS
AUDIO VISUAL
PAINTINGS
BINDING
MICROFORMS
MAINTENANCE
CUSTODIAL SUPPLIES & SERV.
TELEPHONE
TELETYPE
BOOKMOBILE OPERATION (INCL.INS.)
OTHER
SUPPLIES
PRINTING & PROMOTION
POSTAGE
MILEAGE & MEETINGS
MEMBERSHIPS
INSURANCE
EQUIPMENT RENTAL
PROFESSIONAL SERVICES
BOOKKEEPING SERVICES
MISC. RESERVE
CAPITAL OUTLAY
EQUIPMENT
BUDGET
90,000,00
48,425.64
33,550.87
36,783.98
39,621.00
20,563.45
29,379.42
13,455.64
9,000.00
-0-
1,000.00
26,783.75
$3509563.75
Howard Hoese, Treasurer
MONTH
$ (29174.27)
25,000.00
11,183.63
1,197.91
33.00
1,328.47
$ 3$9743.01
$ 36,568.74
YEAR TO DATE
794.00
105,452.00
43,425.64
33,550.87
14,533.98
39,621.00
20,563.45
29,379.44
13,455.64
12,398.66
445.10
11:992.61
$329,818.39
$3309612.39
-- APPRUPPIATIONS_- -HTO LXF'LM0ITU1ES_-_YTD LXPLND1iUPES r SPLNT- Ut.,EyPcF.3LD EAl_
800.00
13.56
7,300.00
1,02F;,f5
17, MOX;
1,4-3t,F94
50,000.0C --
--- 1,933.52--
15,CJ0%.CC
1, 14.71
_ 4,50C.CO
---- 677.£+3 -
503.00
C.w
60=.00
0.00
_-- 400.00
-C.CO
PCC.CO
182.40
300.00
'O.CO
800.00
13.56
2,CG0.00
179.01
--- 1^0-00
__-- 141.45 . '.
7,GW.CO
470.59
1 FS9, -'%*1- 06
- 1.014.84 -
9i 5.52
13i.4n
--6,Ou0.00--_.-__-_- .
BRANCH LIB.AMORTIZATION FUND - O.Cr, - ---
70.0..0
-- ----- - (,.LU - -
'O.CO
75.3%
13,1RP.r1
37,0&
2 863.75
•
3,5Cu.00
111.7!
743oP7
48.P.'
5,45A.47
90.9''
239.72
2,F: x.71
64'.97
8C.4p
59.00
1907;
--
1,2i1.3•1
- 574.3E
?55.13
543.53
1A0.2A
15'.03
?41.00
529.50 66.24770.50
1=/44.,$ 8712 255.42
5:,. ;5 RU.7°. - - - t46.f>5
%,98t<75 114.0,' Ci?1.-/5F
- 8,500.00
- 1.014.84 -
e, 21 2.11P
46.6-'
--6,Ou0.00--_.-__-_- .
BRANCH LIB.AMORTIZATION FUND - O.Cr, - ---
70.0..0
-- ----- - (,.LU - -
'O.CO
395.10
0. CO
'G.GO
2 863.75
•
3,5Cu.00
255.59
- 108. 02,,
2,92f,93
iJ7.P
t 3. i8 ;
4uC.00
2,F: x.71
R1.Cf
f,�5.29
3, uuC.Ou15
5 1�O.CC
G.LO
545.01
.,Ft29.72
127.7;.
U.:G
829.72::
tiUJ.GO
L<<yP
1,5o0.r;C
1211.00
Gr:;;.cG
1,31'•.C:c
tCC. LeC.
91.7,
cil
0.00 _ _--
G.CC
040
1?5.�;i
3, i1.V.t,0
BOOKMOBILE 5'gU0'J0 42.57
--- AMORTIZATION FUND
5 .931.49
1C0.9�.
50.496
--6,Ou0.00--_.-__-_- .
BRANCH LIB.AMORTIZATION FUND - O.Cr, - ---
70.0..0
-- ----- - (,.LU - -
jIf;: _ - _
6 0.u.00 _ -
0. CO
'G.GO
C.G�
• 7U
------ ---- -- -- - `^. . ?6 837Ft+' -
--- •
;23,387'Pt - -
9?.2;
Investments redeemed
Investments purchased
Ending cash balance
$ 249703.00
36,662.72
(2,248.82)
$270,290.83
279,764.23
(29248.8'?)
Savings Pass Book $66,918.38 as of November 30, 1977
F(612) 879-2311
Cl T Y OF HUTCHINS®N
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M. FOR YOUR INFORMATION
DATE: _December 7,1977—
TO: _May -or- Aad_C,2unC_i_1__. -- _____—___--
FROM: Cit_y_Engineer---- _ - ---------------------
SUBJECT: School Road Bridge_
As of December 2nd, I would like to submit the following report
on the above -referenced bridge.
1. Work completed to date:
Piles, foundations, piers, abutments, girders,
sub -deck and sidewalk. Rail bases to be completed
within a week.
2. Work to be completed prior to May 1, 1978:
Piping systems by the end of January, 1978;
electrical connection to lift station, April,
1978.
3. Work to be done after May 1, 1978:
Concrete overlay, concrete finishing, final
cleanup, completion of project by June 1, 1978.
Sincerely,
CITY OF HUTCHIINSON
t&41m' Z/.%/. 4'e44
Marlow V. Priebe
City Engineer
pv
��NN�Or,9
R �
OF TR�
fes, fi'�,f.f � �-�' f•• `' +'.� � � `_i_..�
Minnesota Department of Transportation
Transportation Building, St. Paul, MN 55155
November 29, 1977
Mr. Gary D. Plotz
Administrative Assistant
City of Hutchinson
37 Washington Avenue West
Hutchinson, Minnesota 55350
Dear Mr. Plotz:
Phone 612-296-8046
Zg29303� r
0 M01977cC11 to
on
,FOR YOUR INFORMATION
Your request for a nondirectional beacon ("H" Marker) has
been received and is approved pending availability of a
suitable site.
Please contact our Radio Navigational Aids Section Director,
Mr. Robert R. Engelhardt (612-296-3531), for details on this
project. I have instructed Mr. Engelhardt to be available
to meet with you at your convenience.
Thank you for your interest.
Sincerely yours,
Lawrence E. McCabe
Assistant Commissioner
Aeronautics Division
Room 413
LEM:CS
An Equal Opportunity Employer
-41'®
PUTC INSON ARBA Gam6er of Commerce
11/23/77
-218N-r4 Main
1--lutcknson, Mn. 55350
Tel. 612896-5795
1�
,. • FOR YOUR INFORMATION
Gary Plotz 22232425Zs�j
City Administrator
35 Washington Avenue West wog ,9
Hutchinson, MN 55350 "o �c , 11977 o
r.t
Gary: 1!
-48.,._..�..,,.,�
At the last Downtown Council meeting a recommendation was made. I am !�� �<<OL68L 9�
enclosing a copy of the minutes which includes the recommendation. `�
Best Regards,
Garnette Marvan
Secretary
/gm
Enc.
Hutchinson Area Chamber of Commerce
Downtown Council Division
:November 2, 1977
Prairie House Restaurant
Minutes
Members Present: Marcellus, Flaa, Lennes, Wesley, Lueneberg, Schmidt, Beatty,
7illmert, Jahnke, KJos, Malmberg, and guest Mayor D. J. Black.
L. Financial Statement - presented on agenda.
II. In Mayor D. J. Black's general comments, concern was expressed as to the
negative attitudes toward the docrntown and the free enterprise system.
Mayor D. J. Black stated that the revenue received from parking meters has
been declining to the point that the debt for the parking lots cannot be
paid and would like a recommendation from the Downtown Council. It was
the general conctnsus of the council to wait for the recommendation of the
Downtown Study group before making a formal recommendation in regards to
meter fines.
Dick Lennes made a motion that the City Council encourage enforcement of
parking violations to increase traffic flow. Seconded by Leonard Jahnke
the motion carried.
President Flaa expressed concern in regard to the money left for Christmas
promotion. He stated that only 112.54 is yet to be received by the council.
III. A motion was made by Doug Flaa to keep the promotion costs to a minimum and
stay within the limits of the money remaining. Seconded by Wi1Lmert the
motion carried.
Mention was made to the fact that the business themselves advertise to bring
people to Hutchinson and that spending in that area could be cut, although
advertising will be done in the area of the kids Saturday matinee and the
established Christmas hours. The cost of the Saturday shows at the theatre
have gone,up considerably and Doug Flaa will check more into that area to see
what cut backs can be made.
V. Although most stores will be closed the Mondays after Christmas and Yew Years,
Penny's and Red Owl stated that they would be open. Others will probably be
open at their option.
Due to the lack of time Flaa will do some recruiting for the !Tomination
Committee to look for a new Vice President for 1978 to be President in 1979.
Also Dick Harcellus, Doug Flaa and Jack Kjos will look at the Christmas
decoration and check their condition and report back to the council with a
recommendation for next years decorations.
VI. Adjourn.
Garnette Marvan
Recording Secretary
SUMMARY FOR YOUR INFORMATION
Developer Type of Project
Lee Pertl & 100 -unit senior citizen high-
Sheely Construction Co. rise and office building
Park Square Co. &
Mini -mall
John W. Korngiebel
Combined retail and office
Hutchinson Housing Assoc.
40-60 units of moderate income
housing
Madsen & Sons
120 unit senior citizen highrise
Borson Construction Co.
80-120 unit senior citizen
highrise
Lundgren Associates
Overall activities
Peterson & Pausen
Moderate or market rate senior
citizen housing
1st State Federal
Savings & Loan expansion
Carlson Pharmacy
Commercial expansion
Adolfson & Person
Overall Developer
Citizen's Bank
Drive-in bank improvement
PROPOSAL NO. A
E
DEVELOPMENT GROUP
OWNER AND/OR DEVELOPER: Carlson Pharmacy
ARCHITECT: Not designated
CONSTRUCTION COMPANY: Not designated
FINANCING: Not designated
PROPERTY MANAGEMENT: Not designated
ATTORNEY: Not designated
PROPOSED PROJECT
(1) Additional office or retail space by adding
to and some remodeling to Carlson Pharmacy.
(2) Development east of Carlson Pharmacy to house..
businesses, or office tenants.
PUBLIC ASSISTANCE REQUESTED
Requests assistance in planning, building,
financing, and provision of supporting parking.
COMMENTS:
The development appears to be contingent upon major
retail development to the south. Parking south
(between ist and Washington Ave.) also appears to
be important.
0
PROPOSAL NO. B
DEVELOPMENT GROUP
OWNER AND/OR DEVELOPER: Adolfson & Peterson, Inc.
Alfred A. Alberts
B. J. Smiley
ARCHITECT: Not designated
CONSTRUCTION COMPANY: Adolfson & Peterson, Inc.
FINANCING: B. J. Smiley
PROPERTY MANAGEMENT: Not designated
ATTORNEY: Not designated
PROPOSED PROJECT
Overall developer for the project area.
PUBLIC ASSISTANCE REQUESTED
Not identified at this time.
COMMENTS:
Developer wishes to be interviewed at which time
more detailed proposal will be presented.
PROPOSAL NO. C
DEVELOPMENT GROUP
OWNER AND/OR DEVELOPER:
1st State Federal Savings
& Loan Association
ARCHITECT: Not designated
CONSTRUCTION COMPANY: Not designated
FINANCING: Not designated
PROPERTY MANGEMENT: Not designated
ATTORNEY: Not designated
PROPOSED PROJECT
Expansion of Savings & Loan facility.
PUBLIC ASSISTANCE REQUESTED
Purchase, relocation and demolition of Post Office
building and sale of raw land.
COMMENTS:
Necessitates relocation of Post Office and City
resolving of related relocation problem.
PROPOSAL NO. D
DEVELOPMENT GROUP
OWNER AND/OR DEVELOPER: Louis R. Lundgren
ARCHITECT: The Lundgren Associates
CONSTRUCTION COMPANY: Not designated
FINANCING: H. & Val J. Rothschild, Inc.
PROPERTY MANAGEMENT: H. & Va1.J. Rothschild, Inc.
ATTORNEY: Not designated
PROPOSED PROJECT
General overall developer for project area.
PUBLIC ASSISTANCE REQUESTED
Not identified at this time.
COMMENTS
Developer seeks exclusive development rights for
180 days to develop proposals and negotiate purchase
of land from City.
PROPOSAL NO. E
DEVELOPMENT GROUP
OWNER AND/OR DEVELOPER: Citizens Bank & Trust Co.
ARCHITECT: Not designated
CONSTRUCTION COMPANY: Not designated
FINANCING: Not designated
PROPERTY MANAGEMENT: Citizens Bank & Trust Co.
ATTORNEY: Not designated
PROPOSED PROJECT
To relocate or expand existing drive -up banking
facilities from 3 lanes to possibly 7 lanes.
PUBLIC ASSISTANCE REQUESTED
To include the proposed drive -up facilities in
any development plan. Also, to include replacement
and expanded parking for the area surrounding the
bank.
COMMENTS
None
PROPOSAL NO. F
DEVELOPMENT GROUP
OWNER AND/OR DEVELOPER: Peterson & Pausen Assoc., Inc.
ARCHITECT: Not designated
CONSTRUCTION COMPANY: Not designated
FINANCING: Not designated
PROPERTY MANAGEMENT: Not designated
ATTORNEY: Not designated
PROPOSED PROJECT
Elderly housing (market rate'or moderate income)
PUBLIC ASSISTANCE REQUESTED
Not defined
COMMENTS
Need substantial additional data.
PROPOSAL NO. G
0
DEVELOPMENT GROUP
OWNER AND/OR DEVELOPER: Madsen & Son, Inc.
Hudson, Wisconsin
ARCHITECT: Hacker, Schroeder, Roslawsky & Assoc., Inc.
CONSTRUCTION COMPANY: Madsen Construction Co.
FINANCING: Minnesota Housing Finance Agency (Section 8)
PROPERTY MANAGEMENT: Madsen Corporation
ATTORNEY: Kirland & Ellis
PROPOSED PROJECT
A 120 -unit elderly high rise
PUBLIC ASSISTANCE REQUESTED
Land assembly write-down
COMMENTS
Complete proposal containing all requested details
PROPOSAL NO. H
DEVELOPMENT GROUP
OWNER AND/OR DEVELOPER:
Sheely Construction Co.
L. E. Pertl
The Adkins Associates, Inc.
ARCHITECT: The Adkins Associates, Inc.
CONSTRUCTION COMPANY: Sheely Construction Co.
FINANCING: Minnesota Housing Finance Agency under
federal Section program, and conventional
commercial loans
PROPERTY MANAGEMENT: Not defined
ATTORNEY: Not defined
PROPOSED PROJECT
100 -unit elderly high rise office building
PUBLIC ASSISTANCE REQUESTED
Site assembly
COMMENTS
Suggested demolition of cold storage plant at
Main Street and 2nd Avenue N.E. and expansion of
office at rear of Citizens State Bank.
PROPOSAL NO. I
DEVELOPMENT GROUP
OWNER AND/OR DEVELOPER: Hutchinson Housing Associates
ARCHITECT: Korngiebel Architects
CONSTRUCTION COMPANY: Miller, Miller & Mac
FINANCING: Farm Home Administration
PROPERTY MANAGEMENT: Cooperative Management
ATTORNEY: Not defined
PROPOSED PROJECT:
20-40 units of housing
PUBLIC ASSISTANCE REQUESTED
Land Assembly Assistance
COMMENTS
None
PROPOSAL NO. J
DEVELOPMENT GROUP
OWNER AND/OR DEVELOPER: Park Square Company
Downtown Property Owners
John W. Korngiebel
ARCHITECT: Korngiebel Architects
CONSTRUCTION COMPANY: Not defined
FINANCING: Local lenders
PROPERTY MANAGEMENT: Not defined
ATTORNEY: Not defined
PROPOSED PROJECT
Mini -mall of 10,000 sq. ft. of retail and other
shops and offices connected by arcade.
PUBLIC ASSISTANCE REQUESTED
Purchase of existing S & L building, demolition of
structure, and resale of land.
COMMENTS:
None
PROPOSAL NO. K
DEVELOPMENT GROUP
OWNER AND/OR DEVELOPER: Borson Construction Co.
ARCHITECT: Miller, Hanson, Westerbeck Bell, Inc.
Korngiebel Architects, Inc.
CONSTRUCTION COMPANY: Borson Construction Co.
FINANCING: Minnesota Housing Finance Agency, H.U.D.,
or municipal bonds
PROPERTY MANAGEMENT: Not defined
ATTORNEY: Not defined
PROPOSED PROJECT
80-120 unit elderly high rise
PUBLIC ASSISTANCE REQUESTED
Land assembly and write-down
COMMENTS
None
DEVELOPER SUMMARY BY INTEREST
OVERALL DEVELOPERS
Adolfson & Peterson
Louis R. Lundgren
COMMERCIAL PROPOSALS
lst Federal Savings & Loan
Carlson Pharmacy
Park Square Court
Citizen Bank
COMMERCIAL & LOW INCOME SENIOR CITIZEN HOUSING
Lee Pertl - Sheely
LOW INCOME SENIOR CITIZEN HOUSING
Madsen & Sons
Borson Construction Co.
MODERATE AND/OR MARKET RATE HOUSING
Hutchinson Housing Assoc.
Peterson & Pausen