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cp11-25-2014Workshop - Enterprise Funds 4: 00 p.m. AGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 25, 2014 1. CALL TO ORDER — 5:30 P.M. 2. INVOCATION — Oak Heights Covenant Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF NOVEMBER 12, 2014 [Action] — Move to approve/reject the minutes of the regular meeting of November 12, 2014 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) 5 min. (a) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 14355 — RESOLUTION GIVING HOST APPROVAL TO THE ISSUANCE OF HOUSING AND HEALTH CARE REVENUE REFUNDING BONDS AND RATIFYING PUBLICATION OF NOTICE OF PUBLIC HEARING (b) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW THE CONSTRUCTION OF A 1500 SQ. FT. DETACHED GARAGE LOCATED AT 55 NORTH HIGH DRIVE NE WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 14345) 2. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW A STORAGE USE LOCATED AT 115 ERIE STREET SE IN AN INDUSTRIAL/COMMERCIAL ZONING DISTRICT WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 14346) 3. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW A STORAGE USE LOCATED AT 135 MONROE STREET SE IN AN INDUSTRIAL/COMMERCIAL ZONING DISTRICT WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 14347) (c) CONSIDERATION FOR APPROVAL OF ITEMS FOR WASTEWATER TREATMENT FACILITY SOLAR PV INSTALLATION PROJECT (LETTING NO. 4, PROJECT NO. 15-04) (d) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY CONSUMPTION & DISPLAY PERMIT TO CENTER FOR THE ARTS ON DECEMBER 6, 2014 CITY COUNCIL AGENDA NOVEMBER 25, 2014 (e) REAPPOINTMENT OF ANTHONY HANSON TO HUTCHINSON UTILITIES COMMISSION TO DECEMBER 2019 (f) APPOINTMENT OF TODD BRANDEL TO POLICE CIVIL SERVICE COMMISSION TO MAY 2016 (FILLING UNEXPIRED TERM OF VERN MEYER) (g) CONSIDERATION FOR APPROVAL OF ENTERING INTO CONTRACT WITH MCLEOD COUNTY FOR THE 2015 PROPERTY ASSESSMENT SERVICES (h) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A [Action] — Motion to approve/rej ect those items contained under the consent agenda. 7A. CONSENT AGENDA (a) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B [Action] — Motion to approve/reject Council Check Register B PUBLIC HEARINGS — 6:00 P.M. - NONE 9. COMMUNICATIONS, REQUESTS AND PETITIONS (Purpose: to provide Council with information necessary to craft wise policy. Always looking toward the future, not monitoring past) 10 min. (a) REVIEW OF 20015 PAVEMENT MANAGEMENT PROGRAM REPORT [No action] 10. UNFINISHED BUSINESS 11. NEW BUSINESS 10 min. (a) CONSIDERATION FOR APPROVAL OF WAYFINDING SIGNAGE PROPOSAL [Action] — Motion to approve/deny retaining services of Hoisington Koegler Group, Inc. to prepare wayfinding/gateway signage master plan 10 min. (b) CONSIDERATION FOR APPROVAL OF RENEWING THE CITY'S THREE-YEAR CONTRIBUTION TO THE HUTCHINSON CENTER FOR THE ARTS [Action] — Motion to approve/deny authorizing $15,000 annual contribution to Hutchinson Center for the Arts for the years 2015, 2016 and 2017 5 min. (c) CONSIDERATION FOR APPROVAL OF REVISING RESOLUTION NO. 13873 — A RESOLUTION AUTHORIZING FUNDING FOR PUBLIC ARTS COMMISSION [Action] — Motion to approve/deny amending Resolution No. 13873 authorizing $20,000 to be budgeted annually in the Capital Projects Fund for public arts projects. 5 min. (d) CONSIDERATION FOR APPROVAL OF SETTING CITY OF HUTCHINSON HOLIDAY PARTY [Action] — Motion to approve/deny setting City of Hutchinson Holiday Party 5 min. (e) DISCUSSION OF REVISING ON -SALE INTOXICATING LIQUOR LICENSE FEE 2 CITY COUNCIL AGENDA NOVEMBER 25, 2014 [Action] — Motion to approve/deny revising on -sale intoxicating liquor license fee 5 min. (f) CONSIDERATION FOR APPROVAL OF SETTING CITY OF HUTCHINSON 2015 ORGANIZATIONAL MEETING FOR JANUARY 2, 2015 [Action] — Motion to approve/deny setting City of Hutchinson organizational meeting for January 2, 2015 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) CITY OF HUTCHINSON FINANCIAL REPORT AND INVESTMENT REPORT FOR OCTOBER 2014 (b) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM OCTOBER 21, 2014 (c) PLANNING/ZONINGBUILDING DEPARTMENT MONTHLY REPORT FOR OCTOBER 2014 (d) PLANNING COMMISSION MINUTES FROM OCTOBER 21, 2014 13. MISCELLANEOUS 14. ADJOURN MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL WEDNESDAY, NOVEMBER 12, 2014 1. CALL TO ORDER — 5:30 P.M. Mayor Steve Cook called the meeting to order. Members present were Gary Forcier, Mary Christensen, Bill Arndt and Chad Czmowski. Others present were Marc Sebora, Interim City Administrator, Kent Exner, City Engineer and Jody Winters, Attorney 2. INVOCATION — Pastor Todd Harris, Oak Heights Covenant Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Gary Forcier commented that several volunteers painted the hallways at Park Elementary and everything looks great. 5. PUBLIC COMMENTS Paul Ackland, 167 Elk Drive, presented before the Council. Mr. Ackland stated that he was at the last Council meeting at which the HUC General Manager gave a presentation on a reduction of the HUC industrial rates. Mr. Ackland urged the Council to take a vote on the proposed reductions even though they are not required to. He feels it is a very important item that needs tote considered by the Council. Mr. Ackland asked the City Attorney to review Section 10.03 of the City Charter pertaining to the necessity of a public hearing. Both Jody Winters and Marc Sebora explained that Section 10.03 pertains to public hearings required for public utilities operating under franchises, such as telecommunications and other public utilities. The Hutchinson Utilities Commission rates are regulated under Chapter 11 of the City Charter and no public hearing is required. Although Mr. Ackland disagreed with these opinions, he again urged the Council to take action on the proposed industrial rate reductions being proposed. Craig Bishop, 221 Freemont Avenue, presented before the Council. Mr. Bishop also asked that the Council vote on the industrial rate reduction. He also asked Mr. Sebora if it made sense to have a public hearing held on the matter. Mr. Sebora reiterated that the City Charter does not require that a public hearing be held. 6. MINUTES a) REGULAR MEETING OF OCTOBER 28, 2014 b) SPECIAL MEETING OF OCTOBER 31, 2014 Motion by Christensen, second by Arndt, to approve the minutes of the regular meeting of October 28, 2014, and special meeting of October 31, 2014. Motion carried unanimously. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 14353 —RESOLUTION AMENDING RESOLUTION NO. 14321 — ADOPTING CORRECTION OF LEGAL DESCRIPTION (b) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS - CHANGE ORDER NO. 4 — LETTING NO. 3, PROJECT NO. 14-03 (2014 PAVEMENT MANAGEMENT PROGRAM) - CHANGE ORDER NO. 3 — LETTING NO. 1, PROJECT NO. 14-01 (JEFFERSON STREET) CITY COUNCIL MINUTES NOVEMBER 12, 2014 (c) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDER NO. 2 FOR BURICH ARENA REFRIGERATION REPLACEMENT PROJECT (d) CONSIDERATION FOR APPROVAL OF REVISIONS TO ASSESSMENT ROLL FOR 2014 PAVEMENT MANAGEMENT PROGRAM PROJECT (e) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2ND AVENUE SE RECONSTRUCTION PROJECT — LETTING NO. 1, PROJECT NO. 15-01 (ORDERING PREPARATION OF REPORT ON IMPROVEMENT, RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT) (f) CONSIDERATION FOR APPROVAL OF ITEMS FOR AUTOMATIC WATER METER READING IMPLEMENTATION PROJECT — LETTING NO. 7, PROJECT NO. 15-07 (ORDERING PREPARATION OF REPORT ON IMPROVEMENT, RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT) (g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A Item 7(b) was pulled for separate discussion. Motion by Arndt, second by Czmowski, to approve those items contained under the consent agenda with the exception of Item 7(b). Motion carried unanimously. Item 7(b) had further discussion. Marc Sebora noted that the board action form had been revised to accurately match the change order. Motion by Forcier, second by Christensen, to approve Item 7(b). Motion carried unanimously. 7A. CONSENT AGENDA (a) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B Motion by Czmowski, second by Arndt, with Forcier abstaining, to approve Council Check Register B. Motion carried unanimously. 8. PUBLIC HEARINGS — 6:00 P.M. - NONE 9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information necessary to cra t wise policy. Always looking toward the juture, not monitoring past) 10. UNFINISHED BUSINESS 11. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF ENTERING INTO CONTRACT WITH B S & A FOR SOFTWARE SERVICES Tom Kloss, Information Technology Director, presented before the Council. Mr. Kloss provided an overview of actions staff has taken to date on researching alternative software services for the City's financial and other software systems. The City is researching other software service providers due to the lack of service and support being provided by the current provider, Civic Systems. In 2013, the City converted to a system from LOGIS to Civic Systems in order to save costs. BS & A was another company that had also made a proposal to the City in 2013. Mr. Kloss and the utility billing specialist recently had a site visit to the offices of BS & A, a software company specializing in government management software, along with live demonstrations at a community that currently 2 CITY COUNCIL MINUTES NOVEMBER 12, 2014 utilizes their software package. Based on the site visit and demonstrations, staff is requesting approval to enter into a contract with BS & A for software services to manage Human Resources, Payroll, Finance, Business Licensing, Special Assessments, Building Permits, Rental Inspections and Utility Billing. Mr. Kloss provided a cost breakdown for the BS &A product. The payback of converting to this new system will see a payback in an additional two years. Total with both products will see a payback of four years. This is a $130,000 annual cost savings from the LOGIS system that had been used for decades by the City. Marc Sebora provided comments on the feedback he has received from staff members on the disappointment of the current system that went into place in 2013. Motion by Forcier, second by Christensen, to approve entering into contract with BS&A for software services. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF FULL ACQUISITION OF MN/DOT WATER STREET TRUCK GARAGE PROPERTY John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that the City has been utilizing a Water Street truck garage property since early 2013. MnDOT offered a conveyance of the property, with a reversion clause, for the City to take possession of the property. The Council passed a Resolution in May 2013 requesting conveyance of the property from MnDOT to the City. Just recently, staff was notified by MnDOT that the State would prefer a full transfer and would be willing to convey the property with no reversion clause for $3,000, which represents MnDOT's cost to coney the property. Staff is recommending approvingthis conveyance. The facility will provide off-season storage for the Fire Department, Public Works and other city departments. Motion by Forcier, second by Czmowski, to approve full acquisition of Mn/DOT Water Street truck garage property. Motion carried unanimously. (c) CONSIDERATION FOR APPROVAL OF LETTER OF SUPPORT FOR DAKOTA RAIL TRAIL STUDY AND PRELIMINARY DESIGN GRANT APPLICATION Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the Minnesota Department of Natural Resources along with the assistance of McLeod County is submitting a grant application for the Dakota Rail Trail study and preliminary design efforts. Staff is requesting that the Council approve a Letter of Support to be submitted with the grant application. A slight revision was made to the letter of support that was originally included in the packet and was distributed to the Council. Motion by Arndt, second by Christensen, to approve letter of support for Dakota Rail trail study and preliminary design grant application. Motion carried unanimously. (d) DISCUSSION OF HUTCHINSON UTILITIES COMMISSION INDUSTRIAL RATE REDUCTION AND CONSIDERATION OF POSSIBLE ACTION Mayor Steve Cook focused on some key points provided during the presentation at the last Council meeting. Some of these points included the increase of on-site generation sites and increased use by factories. There are over 55 on-site generation sites currently in operation throughout the state. The government supports these on-site generation sites for various reasons. Mayor Cook covered user benefits and other cost-saving benefits. The proposed industrial rate reduction will keep 3M as a full customer of HUC and the phased -in approach HUC is considering will give them time to study all concepts for researching various cost reductions. The HUC has already reduced $500,000 in expenses to control costs. Mayor Cook mentioned that at the last Council meeting, a member of the public mentioned that perhaps council members might have a conflict of interest because some of them have 3M stock. Jody Winters, attorney, explained the difference between contractual and non -contractual conflicts of interest. Ms. Winters explained that the Council Members do not have a personal interest in this decision that is so distinct from the public that they cannot fairly represent the public interest. The recommendation from the HUC is to reduce the rates for its industrial users and 3M just happens to CITY COUNCIL MINUTES NOVEMBER 12, 2014 be one of the users. Ms. Winters stated that it would be impossible for the Council to make this decision, or others, if all connections to an industrial user could disqualify them from voting. There is no evidence or information to suggest that a decision on this matter is an arbitrary reflection of the Council Member's selfish interests, or in other words, that the Council Member cannot fairly represent the public. The decision the council may be making will have the same impact on them as any other citizen. Gary Forcier commented that he hopes there will not be a rate increase to the residents and hoped that more information could come forth on how the $1million shortfall will be made up. Itis the unknown that scares people on how their rates will be affected. Jeremy Carter, HUC General Manager, presented before the Council. Mr. Carter explained that HUC is continually reviewing their business model and changes may be made, which will in effect either create cost reductions or revenue generators. This will be an ongoing process and all options will be considered before rates are increased for users. Mr. Carter spoke about capacity sales, which offset costs. This is due to HUC having their own generation within the city. (e) CONSIDERATION FOR APPROVAL OF SETTING 2015 HUTCHINSON UTILITIES COMMISSION FINANCIAL TRANSFER Marc Sebora, Interim City Administrator, presented before the Council. Mr. Sebora explained that the HUC will be facing financial challenges over the next few years. These challenges are mainly due to, among other things, increasing costs particularly in the electric division. Andy Reid, City Controller, presented before the Council. Mr. Reidexplained that in 2014 a base transfer amount of $1,430,000 was transferred from HUC to the City. In addition to the base transfer amount, HUC transferred an additional $500,000. Because of the financial challenges HUC is facing, a subcommittee consisting of City and HUC officials met to discuss the transfer for 2015. Based on these discussions, it is proposed that there is a City transfer reduction of the additional $500,000 that will be transferred in 2014 outside of the base transfer amount, in addition to a base amount reduction of $500,000 (transfer percent) to a total 2015 transfer figure of $939,000. This reduction to the 2015 base amount can be offset by the additional $500,000 received in 2014 that have been put in reserves. Because these additional 2014 dollars are set aside, they can be used to backfill a temporary reduction in the base amount transfer, resulting in no net tax levy impact to the City in 2015. The City's final budget will be revised to incorporate this change. The revised budget will be presented at the truth in taxation hearing and in December when final approved. Motion by Christensen, second by Cook, to approve reduction of Hutchinson Utilities Commission financial transfer. Motion carried unanimously. (f) CANVASS ELECTION RESULTS FROM MUNICIPAL ELECTION HELD NOVEMBER 4, 2014 Motion by Arndt, second by Christensen, to approve Resolution No. 14354, canvassing the election returns of the general municipal election held on November 4, 2014. Motion carried unanimously. 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM OCTOBER 7, 2014 13. MISCELLANEOUS Marlin Torgerson, 1245 Rolling Oaks Lane, presented before the Council. Mr. Torgerson asked if questions could be clarified related to the industrial rate proposals. Mr. Torgerson requested a meeting between the City Council, the HUC Commissioners and former HUC Commissioners. Mayor Cook suggested that interested persons meet with the HUC General Manager or HUC Commissioners first. Mary Christensen and Bill Arndt both recognized the various Veterans programs that were held yesterday on Veterans' Day. .19 CITY COUNCIL MINUTES NOVEMBER 12, 2014 Gary Forcier requested that residents adopt a fire hydrant and keep them clear from piles of snow Marc Sebora spoke briefly about the process that will be followed when Gary Forcier takes the mayor's seat and his City Council Seat #3 becomes vacant in early January. Mr. Sebora explained that most likely the Council will appoint an individual to Council Seat #3 and then a special election will be held to fill the remainder of the term of that seat. Mr. Sebora also mentioned that the City Council approved offering an employment contract to Matt Jaunich for the city administrator position. He, Brenda Ewing, Gary Forcier and Chad Czmowski were appointed to a negotiating committee to work on the contents of the employment agreement. The intention is to have rendition of the contract put together shortly to present to Mr. Jaunich. Kent Exner — Mr. Exner spoke about a grant application that is due this Friday for available funds that can be used to to improve Century Avenue from Hwy 15 South to Jefferson Street. The City will be requesting $500,000 and the City's matching requirement will be 20% or $125,000. These funds are scheduled to be delivered in 2019, but there is sometimes potential to receive the funds sooner if other projects do not occur as scheduled. Motion by Arndt, second by Forcier, to approve grant application for improvements to Century Avenue. Motion carried unanimously. 2 Exner informed the Council that a neighborhood meeting will be held tomorrow night for the s Avenue SE project. Mr. Exner also stated that Hwy 22 paving was completed today. Mayor Cook stated that earlier this year the Council had discussed changing the mayoral term from two years to four years. One of the reasons received for opposition to that concept from the public was that it would make it difficult if a "bad" mayor was in office. Because of these comments, Mayor Cook suggested perhaps the Council should consider adopting Council bylaws. Mayor Cook stated that he had some examples from the City of Minnetonka and the Mayor's Association Handbook. Mayor Cook stated he would forward information on to other council members for them to review. Mayor Cook also mentioned that awhile back the Council and staff had discussed implementing an ethics policy. He suggested placing a draft policy on a future meeting agenda. 14. ADJOURN Motion by Arndt, second by Christensen, to adjourn at 7:20 p.m. Motion carried unanimously HUTCHINSON CITY COUNCIL 04-fAa� Request for Board Action 7AL =-ft Resolution Giving Host Approval to the Issuance of Housing & Health Care Revenue Agenda Item: Refunding Bonds and Ratifying Publication of a Notice of Public Hearing Department: Finance LICENSE SECTION Meeting Date: 11/25/2014 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Andy Reid Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 1 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: In 2006, the City of Lake Crystal issued its $9,755,000 Housing and Health Care Refunding Revenue Bonds (Ecumen - Second Century Project) to refinance six senior housing/assisted living facilities in various Minnesota cities, which included The Oaks at 945 Century Avenue in Hutchinson. The six cities, including Hutchinson, were basically conduits for the financing and a Joint Powers Agreement was amended in 2006 due to the refinancing. Ecumen would like to refinance the bonds again and take advantage of lower interest rates. The maturity date of the bonds is being extended from September 2039 to April 2041 and due to this extension, Federal Law dictates that the City of Hutchinson hold a public hearing with respect to issuing the refunding bonds. Ecumen has made arrangements for publication of the notice of public hearing for the November 23rd Hutchinson Leader. The public hearing will be held on December 9th with an Ecumen representative present. To clarify, the City will have no liability or obligation related to these bonds and our bond rating will not be affected by the bonds. The City will be receiving approximately $1,000 to reimburse us for our time and costs related to this matter. Please see the attached documents for more information. BOARD ACTION REQUESTED: Approve Resolution #14355 and set a public hearing for December 9th. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A �0ILI -4 4 • 8 R i G G 5 C#M M O R G A N VIA E-MAIL 22001 5 Center 80 South 8th Street Minneapolis MN 55402-2157 tel 612.9 77-8400 fax 612.977,8650 MEMORANDUM TO: City Administrator, Marc Sebora, City of Hutchinson FROM: Trudy J. Halla, Briggs and Morgan, P.A. DATE: November 19, 2014 RE: City of Lake Crystal, Minnesota Housing and Health Care Revenue Bonds (Ecumen — Second Century Project), Series 2014A (the "Bonds") On August 16, 2006, the City of Lake Crystal ("Lake Crystal") issued its $9,755,000 Housing and Health Care Refunding Revenue Bonds (Ecumen — Second Century Project) Series 2006A (the "2006 Bonds") to refinance six senior housing/assisted living facilities at the following locations: 175 East Derrynane Street, Le Center, Minnesota (26 units), 945 Century Avenue, Hutchinson, Minnesota (42 units), 511 West Blue Earth, Lake Crystal, Minnesota (24 units), 206 Third Avenue NE, Mapleton, Minnesota (18 units), 113 First Street SW, New Richland, Minnesota (19 units) and 700 Knight Street, St. Peter, Minnesota (42 units) (collectively, the "Project"). The Project was undertaken by Second Century Housing, a Minnesota nonprofit corporation (the "Borrower"), whose sole member is Ecumen, a Minnesota nonprofit corporation. The 2006 Bonds were issued under an Indenture of Trust dated as of August 1, 2006 between Lake Crystal and U.S. Bank National Association, as trustee (the "Indenture") and a Joint Powers Agreement among Lake Crystal and each of the other cities, including, Hutchinson, in which a facility was located. Hutchinson received a $12,000 administrative fee in 2006 relating to issuance of the 2006 Bonds. Ecumen would now like to take advantage of lowering interest rates to refinance the 2006 Bonds. To accomplish this Ecumen proposes to have Lake Crystal issue a series of additional bonds under the Indenture in an amount not to exceed $8,500,000 (the "2014 Bonds") to refund and redeem the 2006 Bonds. Because the 2014 Bonds will have a final maturity longer than the final maturity of the 2006 Bonds (April 1, 2041 instead of September 1, 2039) and because a portion of the Project financed with the 2006 Bonds is located in Hutchinson it is necessary for Hutchinson to hold a public hearing with respect to issuance of the 2014 Bonds. We have made arrangements for publication of the notice of public hearing to be published in the Monday, November 23 edition of Hutchinson Leader. A resolution for consideration by the Hutchinson City Council at its meeting on December 9 is included with this memo. If it is adopted we will need a certified copy but Hutchinson does not need to sign anything else. The 2014 Bonds will 6794845v1 Briggs and Morgan, Professional Association Minneapolis I St. Paul I www.briggs.com Member - Lex Mundi, a Global Association of Independent Law Firms BRIGGS AND MORGAN be issued later in December. The Borrower will pay any costs and expenses of the City for review and adoption of the resolution. The 2014 Bonds are a conduit financing authorized by Minnesota Statues, Chapter 462C. Lake Crystal is a conduit issuer and the money and obligations now only between U.S. Bank, as trustee, and the Borrower. The 2014 Bonds and the resolutions adopted by Lake Crystal and Hutchinson will recite that the 2014 Bonds, will not be payable from or charged upon any of either City's funds, other than the revenues received from the Borrower under the Loan Agreement between Lake Crystal and the Borrower which revenues are pledged to the payment of all of the bonds issued under the Indenture. Neither Lake Crystal, Hutchinson nor any of the other cities where the Project is located is subject to any liability on the 2014 Bonds. No holder of the 2014 Bonds will ever have the right to compel any exercise by any municipality of its taxing powers to pay any of the principal of the 2014 Bonds or the interest or premium thereon, or to enforce payment of the 2014 Bonds against any property of any municipality except the payments to be made by the Borrower under the Loan Agreement. The 2014 Bonds will not constitute a charge, lien or encumbrance, legal or equitable, upon any property of any municipality. The 2014 Bonds will not be a moral obligation on the part of the State or its political subdivisions, including any municipality, and the 2014 Bonds will not constitute a debt of any municipality within the meaning of any constitutional or statutory limitation. The issuance of the 2014 Bonds will not affect Hutchinson's credit rating on bonds it issues for its own municipal purposes. Hutchinson will not be required to provide any continuing disclosure or arbitrage calculations regarding the 2014 Bonds or the Project. I hope this brief memorandum provides adequate information for the City to give approval to holding a public hearing so the financing of the proposal can proceed. If any additional information is needed, please contact Trudy J. Halla at 612-977-8513. Thank you. 2 6794845v1 Extract of Minutes of a Meeting of the City Council of the City of Hutchinson, Minnesota Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Hutchinson, Minnesota, was duly held in the Council Chambers at the City Hall in said City on Tuesday, the 25th day of November, 2014, at 5:30 o'clock P.M. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION NO. 14355 RESOLUTION CALLING FOR A PUBLIC HEARING ON HOST APPROVAL TO THE ISSUANCE OF HOUSING AND HEALTH CARE REVENUE REFUNDING BONDS AND RATIFYING PUBLICATION OF A NOTICE OF THE HEARING (ECUMEN — SECOND CENTURY PROJECT) The motion for the adoption of the foregoing resolution was duly seconded by member , and after full discussion thereof and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 6677323v2 -e �� ci Lo" I RESOLUTION CALLING FOR A PUBLIC HEARING ON HOST APPROVAL TO THE ISSUANCE OF HOUSING AND HEALTH CARE REVENUE REFUNDING BONDS AND RATIFYING PUBLICATION OF A NOTICE OF THE HEARING (ECUMEN — SECOND CENTURY PROJECT) (a) WHEREAS, Minnesota Statutes, Chapter 462C and Sections 469.152 though 469.1655, as amended (collectively, the "Act"), confer upon cities, the power to issue revenue bonds to finance and refinance health care and multifamily and assisted living housing developments within the boundaries of the city and elsewhere in the State of Minnesota pursuant to a conduit borrowing/joint powers agreement; and (b) WHEREAS, the City of Hutchinson, Minnesota (the "City"), has received from Second Century Housing, a Minnesota nonprofit corporation (the "Company"), whose sole member is Ecumen, a Minnesota nonprofit corporation, a proposal that the City of Lake Crystal, Minnesota assist in refinancing, among other things, a Project described in Exhibit A, a portion of which is located in the City, through the issuance of a revenue bonds or other obligations (in one or more series) (the "Bonds") pursuant to the Act; and (c) WHEREAS, the City has been advised that a public hearing and City Council approval of the refinancing of the Project is required under the Act and Section 147(f) of the Internal Revenue Code because a portion of the facilities to be refinanced by the Bonds are located in the City: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, as follows: 1. A public hearing on the proposal of the Borrower will be held at the time and place set forth in the Notice of Public Hearing attached hereto as Exhibit A. 2. The actions of the City Administrator in causing the publication of the Notice of Public Hearing in the official newspaper of the City and a newspaper of general circulation available in the City, not less than 14 days nor more than 30 days prior to the date fixed for the hearing, is hereby ratified. Adopted by the City Council of the City of Hutchinson, Minnesota, this 25`h day of November, 2014. Mayor ATTEST: City Administrator 6677323v2 STATE OF MINNESOTA COUNTY OF MCLEOD CITY OF HUTCHINSON I, the undersigned, being the duly qualified and acting City Administrator of the City of Hutchinson, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City duly called and held on the date therein indicated, insofar as such minutes relate to ratifying the calling for a public hearing on giving host approval to the issuance of revenue obligations. WITNESS my hand this _ day of November, 2014. City Administrator 6677323v2 3 �-ks--t-d uq-) EXHIBIT A NOTICE OF PUBLIC HEARING ON A PROPOSAL FOR ISSUANCE OF HOUSING AND HEALTH CARE REVENUE REFUNDING BONDS (ECUMEN - SECOND CENTURY PROJECT) Notice is hereby given that the City Council of the City of Hutchinson, Minnesota (the "City") will meet in the Council Chambers at the City Center, 111 Hassan Street SE in the City, at 5:30 p.m. on Tuesday, December 9, 2014 to consider giving host approval to the issuance by the City of Lake Crystal, Minnesota ("Lake Crystal") of revenue bonds under Minnesota Statutes, Chapter 462C and Sections 469.152 through 469.1655, as amended, to refund Lake Crystal's Housing and Health Care Refunding Revenue Bonds (Ecumen - Second Century Project), Series 2006A (the "Prior Bonds"). Second Century Housing, a Minnesota nonprofit corporation (the "Company"), whose sole member is Ecumen, a Minnesota nonprofit corporation, has proposed that Lake Crystal refund the Prior Bonds. The Prior Bonds were issued to finance or refinance certain tax exempt obligations of the Company or a related entity relating to the senior/assisted living/memory care facilities (the "Projects") described below: 175 East Derrynane Street, Le Center, Minnesota 26 units 945 Century Avenue, Hutchinson, Minnesota 42 units 511 West Blue Earth, Lake Crystal, Minnesota 24 units 206 Third Avenue NE, Mapleton, Minnesota 18 units 113 First Street SW, Hutchinson, Minnesota 19 units 700 Knight Street, St. Peter, Minnesota 42 units The Company, or a related entity, is the owner or operator of the Projects. The Prior Bonds will be refunded by the issuance of tax-exempt revenue bonds by Lake Crystal in a maximum estimated principal amount not to exceed $8,560,000. The bonds, as and when issued, will not constitute a charge, lien or encumbrance upon any property of the City or any other municipalities, except the revenues derived from the Projects. The bonds will not be a charge against the general credit or taxing powers of the City or any other municipalities, but are payable from sums to be paid by the Company pursuant to certain revenue agreements. At the time and place fixed for the public hearing, the City Council of the City will give all persons who appear at the hearing or submit written comments an opportunity to express their views with respect to the refinancing of the Projects. BY ORDER OF THE CITY COUNCIL THE CITY OF HUTCHINSON, MINNESOTA By Marc Sebora Its Administrator A-1 6677323v2 R,.2o\s.?,d -1 LQ) I Extract of Minutes of a Meeting of the City Council of the City of Hutchinson, Minnesota Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Hutchinson, Minnesota, was duly held at the City Hall in said City on Tuesday, December 9, 2014, at 5:30 P.M. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION GIVING HOST APPROVAL TO THE ISSUANCE OF HOUSING AND HEALTH CARE REVENUE REFUNDING BONDS UNDER MINNESOTA STATUTES, CHAPTER 462C AND SECTION 471.656 (ECUMEN - SECOND CENTURY PROJECT) AND RATIFYING PUBLICATION OF A NOTICE OF PUBLIC HEARING The motion for the adoption of the foregoing resolution was duly seconded by member , and after full discussion thereof and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 6794846v1 RESOLUTION GIVING HOST APPROVAL TO THE ISSUANCE OF HOUSING AND HEALTH CARE REVENUE REFUNDING BONDS UNDER MINNESOTA STATUTES, CHAPTER 462C AND SECTION 471.656 (ECUMEN - SECOND CENTURY PROJECT) AND RATIFYING PUBLICATION OF A NOTICE OF PUBLIC HEARING BE IT RESOLVED, by the City Council (the "Council") of the City of Hutchinson, Minnesota (the "City") as follows: Section 1. General Recitals. Minnesota Statutes, Chapter 462C, as amended, and Section 471.656, as amended (collectively, the "Act"), confer upon cities, the power to issue revenue bonds to finance and refinance health care and multifamily and assisted living housing developments within the boundaries of the city and elsewhere in the State of Minnesota pursuant to a conduit borrowing/joint powers agreement. Section 2. Description of the Project. (a) Second Century Housing, a Minnesota nonprofit corporation, (the "Borrower"), have proposed the issuance of revenue bonds to current refund outstanding Housing and Health Care Refunding Revenue Bonds (Ecumen-Second Century Project), Series 2006A (the "Prior Bonds") issued by the City of Lake Crystal, Minnesota ("Lake Crystal"). The Prior Bonds were issued to finance or refinance certain tax exempt obligations of the Borrower, or a related entity, relating to the senior/assisted living/memory care facilities (collectively, the "Project") described below: 175 East Derrynane Street, Le Center, Minnesota 26 units 945 Century Avenue, Hutchinson, Minnesota 42 units 511 West Blue Earth, Lake Crystal, Minnesota 24 units 206 Third Avenue NE, Mapleton, Minnesota 18 units 113 First Street SW, New Richland, Minnesota 19 units 700 Knight Street, St. Peter, Minnesota 42 units The Borrower, or a related entity, is the owner or operator of the Project. In 2006, each of the cities in which a facility is located entered into a joint powers agreement pursuant to which Lake Crystal issued the Prior Bonds to finance the Project. The City received a $12,000 administrative fee for issuance of the Prior Bonds. (b) The Borrower has proposed that Lake Crystal, issue revenue obligations, in one or more series (the 'Bonds"), under the Act, in order to refinance the Project, in the approximate aggregate principal amount not to exceed $8,560,000; and (c) The City has been advised that the Bonds or other obligations, as and when issued, will not constitute a charge, lien or encumbrance upon any property of the City or Lake Crystal, except the Project and the revenues to be derived from the Project to be paid by the Borrower pursuant to a revenue agreement. 2 6794846v1 Section 3. Recital of Representations Made by the Borrower. (a) The Borrower has agreed to pay any and all costs incurred by the City in connection with the issuance of the Bonds, whether or not such issuance is carried to completion. (b) The Borrower has represented to the City that no public official of the City has either a direct or indirect financial interest in the Project nor will any public official either directly or indirectly benefit financially from the Project. Section 4. Public Hearing. (a) City staff authorized publication of a Notice of Public Hearing as required by the Act and Section 147(f) of the Code, which notice was published in the City's official newspaper and newspaper of general circulation, for a public hearing on the proposed issuance of the Bonds and the proposal to undertake and refinance the Project. The actions of City staff are hereby ratified. (b) As required by the Act and Section 147(f) of the Code, the City Council has on this same date held a public hearing on the issuance of the Bonds and the proposal of Lake Crystal to undertake and refinance the portion of the Project located within the jurisdictional limits of the City, at which all those appearing who desired to speak were heard and written comments were accepted. Section 5. Host Approval. The City Council hereby gives the host approval required under Section 147(f) of the Code and, pursuant to Minnesota Statutes Section 462C.05, Subd. 1 and 471.656, Subd. 2(2), the City Council hereby consents to the issuance of the Bonds. Mayor ATTEST: City Administrator 3 6794846v1 STATE OF MINNESOTA COUNTY OF MCLEOD CITY OF HUTCHINSON I, the undersigned, being the duly qualified and acting City Administrator of the City of Hutchinson, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City duly called and held on the date therein indicated, insofar as such minutes relate to granting host approval to the issuance of revenue bonds to refinance a project in the City. WITNESS my hand this day of December, 2014. City Administrator 4 6794846v1 HUTCHINSON CITY COUNCIL c'=y-fAa� Request for Board Action 7AL =-ft Agenda Item: CUP for Construction of 1,500 sq. ft. detached garage - 55 North High Dr. NE Department: Planning LICENSE SECTION Meeting Date: 11/25/2014 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Mr. Lucas Runke and Mr. Matthew Runke are requesting a conditional use permit to allow the construction of a 1,500 sq. ft. detached garage located at 55 North High Dr. NE. A Conditional Use Permitted is required for detached garages larger than 1,000 sq. ft., as noted in Section 154.026 of the Zoning Ordinance. The Conditional Use Permit (CUP) is required for accessory structures larger than 1,000 square feet in residential zoning districts. The proposed garage will be in the rear yard space located at 55 North High Dr. NE in Hutchinson. As noted above, the proposed structure is approximately 30 x 50' or 1,500 square feet and will be a detached garage used for personal storage. The height of the proposed structure is approximately 13 feet to the roof mid-point. The height to the top of the structure is 15' 4" which is less than the ordinance requirement of 16 feet to the roof mid-point. The proposed structure appears to meet all applicable setbacks, as well as all other Zoning Ordinance requirements. The garage will be accessed by a driveway along the west side of the house. Russ Rasco spoke in opposition of the proposed garage citing concerns of the size of the garage and the water runoff issues it could create. Mr. Rasco indicated there has been flood ing/stormwate r issues in this area and he didn't want to see those issues get worse. Kent Exner, City Engineer addressed Mr. Rasco's concerns and indicated that the lot this garage is being built on is about an acre in size and the added impervious surface created by the garage was negligible in comparison to the larger lot size. The garage is going to take up about 3.4% of the total lot coverage. Mr. Rasco felt the garage didn't fit the scale of the neighborhood because of its size as well. Commissioner Fahey had questions related to the curb cut for this address and how wide it is. Mr. Exner noted a typical curb cut is 24 feet wide. It was also noted that North High Drive is a County Road and doesn't function like a typical City street. After brief discussion the Planning Commission unanimously approved the request. BOARD ACTION REQUESTED: Approval of CUP. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: DIRECTORS REPORT - PLANNING DEPARTMENT x._g._g._g._g._g._g._g._g._g._g._g._g._g._g._g._g._g._g._g._g._g._g._g._g._g..a. a. g'.3'.a'.a'.3'.a•.a. g. a' x. , . -, To: Hutchinson Planning Commission From: Mike Schumann, Dolf Moon, Mike Babe, Dave Hunstad, Lee Miller, Jeff Page, Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kent Exner, John Paulson, Marc Sebora, Dan Hatten, Dan Jochum, Andrea Schwartz, and Kyle Dimler. Date: November 10, 2014, for November 18, 2014, Planning Commission Meeting Application: CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW THE CONSTRUCTION OF A 1,500 SQ FT DETACHED GARAGE LOCATED AT 55 NORTH HIGH DR. NE. Applicant: MR. LUCAS RUNKE AND MR. MATTHEW RUNKE CONDITIONAL USE PERMIT Mr. Lucas Runke and Mr. Matthew Runke are requesting a conditional use permit to allow the construction of a 1,500 sq. ft. detached garage located at 55 North High Dr. NE. A Conditional Use Permitted is required for detached garages larger than 1,000 sq. ft., as noted in Section 154.026 of the Zoning Ordinance. Conditional Use Permit 55 North High Dr. NE - 1,500 sq. ft. garage Planning Commission—11-18-14 Page 2 GENERAL INFORMATION Existing Zoning: R-2 Property Location: 55 North High Dr. NE Lot Size: .99 ac. Existing Land Use: Single Family Dwelling Adjacent Land Use And Zoning: R-2 Medium Density Residential, C-4 Fringe Commercial Comprehensive Land Use Plan: Low Density Residential Neighborhood Zoning History: Residential use with no recorded variances or conditional use permits Applicable Regulations: Section 154.026 Conditional Use Permit: The Conditional Use Permit (CUP) is required for accessory structures larger than 1,000 square feet in residential zoning districts. The proposed garage will be in the rear yard space located at 55 North High Dr. NE in Hutchinson. As noted above, the proposed structure is approximately 30 x 50' or 1,500 square feet and will be a detached garage used for personal storage. The height of the proposed structure is approximately 13 feet to the roof mid -point. The height to the top of the structure is 15' 4" which is less than the ordinance requirement of 16 feet to the roof mid -point. The proposed structure appears to meet all applicable setbacks, as well as all other Zoning Ordinance requirements. The garage will be accessed by a driveway along the west side of the house. The following are standards for granting a conditional use permit: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Conditional Use Permit 55 North High Dr. NE - 1,500 sq. ft. garage Planning Commission—11-18-14 Page 3 Conclusion: 1. The proposed structure is desirable and will contribute to the general welfare of the neighborhood in the subject location as it will be consistent with other uses in the R-2 zoning district. 2. The proposed building is not anticipated to have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities, and other matters affecting the public health, safety, and general welfare as the use of the property will remain very similar to the existing use of the property. The proposed building will be designed, arranged, and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations, just as they are used today. Recommendation: Staff recommends the approval of this request to the Planning Commission due to the fact that the applicant's request meets the standards for approving a conditional use permit provided above. If the Planning Commission recommends approval of the applicant's request, staff suggests the following conditions be part of the approval: 1. The standards for granting a conditional use permit would be met, subject to the conditions stated. 2. The proposed building and site improvements shall comply with the standards of the R-2 district and the Zoning Ordinance. 3. The Applicant must obtain all necessary permits for any construction that would be needed. 4. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. 5. If the use ceases to operate for more than 365 consecutive days the conditional use permit shall be deemed null and void. 6. If the proposed use fails to start operation within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. 25'-0" 30'-0" 10' Setback Allowance 21'-1" 30'-0" 25' -0" 167'-5" 50'-0" 50'-0" A V 15 1 5' -0" Proposed Entrance Address: 55 N. High Drive 260'-0" �ECEI EG OCT 14 ;i,4 ey sae Hutchins -,o Planning, Zoning Wilding Departments N t Scale 1:450 CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14345 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF CONDITIONAL USE PERMIT TO ALLOW THE CONSTRUCTION OF A 1,500 SQ. FT. DETACHED GARAGE LOCATED AT 55 NORTH HIGH DR. NE. FACTS 1. Mr. Lucas Runke and Mr. Matthew Runke, are the owners of a parcel of land located at 55 North High Dr. NE, Hutchinson Minnesota; and, 2. The subject property is legally described as: That part and portion of the South Twenty (20) acres of the West Half of the Southeast Quarter of Section Thirty (30), township One Hundred Seventeen (117) North of Range Twenty-nine (29) West, now known as Lot 12, Auditor's Plat of the South Half of Section 30 and the North Half of Section 31, Township 117, Range 29 described as follows: Commencing at a point 410 feet East of the Southwest corner of the Southeast Quarter of Section. Thirty (30) Township One Hundred Seventeen (117) North of Range Twenty-nine (29) West and 33 feet North of the South line of the Southeast Quarter of said Section 30, thence East parallel with the South line of the Southeast Quarter of said Section 30, a distance of 167.5 feet; thence North 260 feet; thence West on a line parallel with the South line of the Southeast Quarter of said Section 30, a distance of 167.5 fee; thence South 260 feet to the point of beginning. Mr. Lucas Runke and Mr. Matthew Runke have applied to the City for a conditional use permit to allow the construction of a 1,500 sq. ft. detached garage, located at 55 North High Dr. NE, Hutchinson MN. 4. The Planning Commission met on November 18, 2014, and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. The standards for granting a conditional use permit would be met, subject to the conditions stated. b. The proposed building and site improvements shall comply with the standards of the R-2 district and the Zoning Ordinance. c. The Applicant must obtain all necessary permits for any construction that would be needed. d. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. e. If the use ceases to operate for more than 365 consecutive days the conditional use permit shall be deemed null and void. f. If the proposed use fails to start operation within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its meeting on November 25, 2014, and has considered the recommendation and findings of the Planning Findings of Fact — Resolution # 14345 55 North High Dr. NE Conditional Use Permit Page 2 Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: a. The standards for granting a conditional use permit would be met, subject to the conditions stated. b. The proposed building and site improvements shall comply with the standards of the R-2 district and the Zoning Ordinance. c. The Applicant must obtain all necessary permits for any construction that would be needed. d. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. e. If the use ceases to operate for more than 365 consecutive days the conditional use permit shall be deemed null and void. f. If the proposed use fails to start operation within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. APPLICABLE LAW 6. The conditional use permit request meets the following standards as required in Section 154.170 of the City of Hutchinson Municipal Code: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. CONCLUSIONS OF THE LAW 7. The requested conditional use permit is consistent with the comprehensive plan. 8. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. 9. The proposed use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit allowing the construction of a 1,500 sq. ft. detached garage located at 55 North High Dr. NE, Hutchinson MN is approved. Adopted by the City Council this 25th day of November, 2014. Findings of Fact — Resolution # 14345 55 North High Dr. NE Conditional Use Permit Page 3 ATTEST: Marc Sebora Steven W. Cook City Administrator Mayor HUTCHINSON CITY COUNCIL Request for Board Action Agenda Item: Consideration of CUP for Storage 115 Erie St. SE Department: Planning LICENSE SECTION Meeting Date: 11/2512014 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency NIA Attachments: Yes BA CKGROUND/EXPLANA TION OF AGENDA ITEM: Wildflower Properties, LLC is requesting a conditional use permit to allow a storage use and office for a transportation and bus company located at 115 Erie Street SE in an IIC zoning district. A Conditional Use Permitted is required for ail uses in IIC zoning districts, as noted in Section 154.066 of the Zoning Ordinance. The Conditional Use Permit (CUP) is required for all uses in I/C zoning districts. The proposed use will be within a previously existing lumber supply storage facility at 115 Erie St. SE in Hutchinson. The proposed use of a bus/vehicle company storing their vehicles in this building when not in use appears to be a good re -use of the lumber supply building. The applicant will be required to pave the front area of the building per City ordinance. Nobody from the public spoke at the Public Hearing. Ian McDonald, representing Wildflower Properties, LLC answered a couple of questions from the Planning Commissioners. Mr. McDonald indicated that water and sewer service is going to be added to the building and that the applicant has started to move a few items into the building for storage. Staff noted that the address of the site should be 115 Erie St SE not 125 Erie St. SE. This is due to a mix-up in the City's property information records. The Planning Commission recommended approval of the CUP unanimously. BOARD ACTION REQUESTED: Approval of CUP. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $000 Funding Source: DIRECTORS REPORT - PLANNING DEPARTMENT x._g._g._g._g._g._g._g._g._g._g._g._g._g._g._g._g._g._g._g._g._g._g._g._g._g..a. a. g'.3'.a'.a'.3'.a•.a. g. a' x. , . -, To: Hutchinson Planning Commission From: Mike Schumann, Dolf Moon, Mike Babe, Dave Hunstad, Lee Miller, Jeff Page, Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kent Exner, John Paulson, Marc Sebora, Dan Hatten, Dan Jochum, Andrea Schwartz, and Kyle Dimler. Date: November 10, 2014, for November 18, 2014, Planning Commission Meeting Application: CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW A STORAGE USE LOCATED AT 125 ERIE STREET SE IN THE I/C ZONING DISTRICT. Applicant: WILDFLOWER PROPERTIES, LLC CONDITIONAL USE PERMIT ALLOWING RECYCLE CENTER Wildflower Properties, LLC is requesting a conditional use permit to allow a storage use and office for a transportation and bus company located at 125 Erie Street SE in an PC zoning district. A Conditional Use Permitted is required for all uses in PC zoning districts, as noted in Section 154.066 of the Zoning Ordinance. Conditional Use Permit 125 Erie St. SE — Storage use Planning Commission—11-18-14 Page 2 GENERAL INFORMATION Existing Zoning: UC Industrial/Commercial Property Location: 125 Erie St. SE Lot Size: 16,905 sq. ft. Existing Land Use: Vacant, previously lumber yard storage Adjacent Land Use And Zoning: R-3 Medium -High Density Residential, UC Industrial Commercial Comprehensive Land Use Plan: Medium Density Residential Neighborhood Zoning History: Residential use with no recorded variances or conditional use permits Applicable Regulations: Section 154.066 Conditional Use Permit: The Conditional Use Permit (CUP) is required for all uses in PC zoning districts. The proposed use will be within a previously existing lumber supply storage facility at 125 Erie St. SE in Hutchinson. The proposed use of a bus/vehicle company storing their vehicles in this building when not in use appears to be a good re -use of the lumber supply building. The applicant will be required to pave the front area of the building per City ordinance. The following are standards for granting a conditional use permit: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Conclusion: 1. The proposed structure is desirable and will contribute to the general welfare of the neighborhood in the subject location as it will be consistent with other uses in the R-2 zoning district. Conditional Use Permit 125 Erie St. SE — Storage use Planning Commission—11-18-14 Page 3 2. The proposed building is not anticipated to have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities, and other matters affecting the public health, safety, and general welfare as the use of the property will remain very similar to the existing use of the property. The proposed building will be designed, arranged, and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations, just as they are used today. Recommendation: Staff recommends the approval of this request to the Planning Commission due to the fact that the applicant's request meets the standards for approving a conditional use permit provided above. If the Planning Commission recommends approval of the applicant's request, staff suggests the following conditions be part of the approval: 1. The standards for granting a conditional use permit would be met, subject to the conditions stated. 2. The proposed building and site improvements shall comply with the standards of the UC district and the Zoning Ordinance. 3. The Applicant must obtain all necessary permits for any construction that would be needed. 4. The front of the building that is currently gravel will need to be paved with an approved surface. 5. SAC and WAC fees will need to be paid for the change in use. 6. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. 7. If the use ceases to operate for more than 365 consecutive days the conditional use permit shall be deemed null and void. 8. If the proposed use fails to start operation within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14346 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF CONDITIONAL USE PERMIT TO ALLOW A STORAGE USE LOCATED AT 115 ERIE STREET SE IN AN UC ZONING DISTRICT. FACTS 1. Wildflower Properties, LLC, is the owner of a parcel of land located at 115 Erie Street SE, Hutchinson Minnesota; and, 2. The subject property is legally described as: Lot Nine (9) and the North 62 feet of Lot Eight (8), Block Eighteen (18), Townsite of Hutchinson, South Half, Mcleod County, Minnesota. 3. Wildflower Properties has applied to the City for a conditional use permit to allow a storage use in an PC zoning district located at 115 Erie Street SE, Hutchinson MN. 4. The Planning Commission met on November 18, 2014, and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. The standards for granting a conditional use permit would be met, subject to the conditions stated. b. The proposed building and site improvements shall comply with the standards of the PC district and the Zoning Ordinance. c. The Applicant must obtain all necessary permits for any construction that would be needed. d. The front of the building that is currently gravel will need to be paved with an approved surface. e. SAC and WAC fees will need to be paid for the change in use. f The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. g. If the use ceases to operate for more than 365 consecutive days the conditional use permit shall be deemed null and void. h. If the proposed use fails to start operation within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. i. Any outdoor storage on the site in the future must be fenced and screened from neighboring properties. 5. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its meeting on November 25, 2014, and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: a. The standards for granting a conditional use permit would be met, subject to the conditions stated. Findings of Fact — Resolution # 14346 115 Erie St. SE Conditional Use Permit Page 2 b. The proposed building and site improvements shall comply with the standards of the PC district and the Zoning Ordinance. c. The Applicant must obtain all necessary permits for any construction that would be needed. d. The front of the building that is currently gravel will need to be paved with an approved surface. e. SAC and WAC fees will need to be paid for the change in use. f The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. g. If the use ceases to operate for more than 365 consecutive days the conditional use permit shall be deemed null and void. h. If the proposed use fails to start operation within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. i. Any outdoor storage on the site in the future must be fenced and screened from neighboring properties. APPLICABLE LAW 6. The conditional use permit request meets the following standards as required in Section 154.170 of the City of Hutchinson Municipal Code: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. CONCLUSIONS OF THE LAW 7. The requested conditional use permit is consistent with the comprehensive plan. 8. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. 9. The proposed use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit allowing a storage use in an PC zoning district, located at 115 Erie Street SE, Hutchinson MN is approved. Adopted by the City Council this 25th day of November, 2014. Findings of Fact — Resolution # 14346 115 Erie St. SE Conditional Use Permit Page 3 ATTEST: Marc Sebora City Administrator Steven W. Cook Mayor HUTCHINSON CITY COUNCIL C'eyof410� Request for Board Action Agenda Item: Consideration of a CUP for Storage at 135 Monroe St. SE Department: Planning Contact: Dan .lochum LICENSE SECTION Meeting Date: 11/25/2014 Agenda Item Type: Application Complete N/A Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes RACKGROUND/EXPLANATION OF AGENDA ITEM: Wildflower Properties, LLC is requesting a conditional use permit to allow a storage use located at 135 Monroe Street SE in an 1/C zoning district. The applicant is proposing to utilize the building furthest to the south for storage, as well as a small portion of the larger building (southeastern portion). A Conditional Use Permitted is required for all uses in I/C zoning districts, as noted in Section 154.066 of the Zoning Ordinance. The Conditional Use Permit (CUP) is required for all uses in IIC zoning districts. The proposed use will be within a previously existing lumber supply storage facility at 135 Monroe St. SE in Hutchinson. The applicant is requesting to use the existing building situated furthest south on the side for storage. The building will be partitioned off into "garage" spaces that will be rented out. In addition, the southeastern portion of the larger building is proposed to be used for storage purposes and is included in this request. It is highly likely there will be another CUP needed to establish a new use for the rest of the building on this lot. Staff believes this is a good re -use of a building that has been vacant since Pro Build Lumber closed. Nobody from the public spoke at the public hearing. There was a brief discussion by the commissioners regarding access to the site. Staff noted there are two accesses that can be used to get to this building, one of Monroe and the other off of 2nd Ave. 5E. The Planning Commission unanimously recommended approval of this request. BOARD ACTION REQUESTED: Approval of CUP. Fiscal Impact: FTE Impact: Included in current budget: PROJECT SECTION: Total Project Cost: No Funding Source: Budget Change: No Total City Cost: Funding Source: Remaining Cost: $000 Funding Source: DIRECTORS REPORT - PLANNING DEPARTMENT x._g._g._g._g._g._g._g._g._g._g._g._g._g._g._g._g._g._g._g._g._g._g._g._g._g..a. a. g'.3'.a'.a'.3'.a•.a. g. a' x. , . -, To: Hutchinson Planning Commission From: Mike Schumann, Dolf Moon, Mike Babe, Dave Hunstad, Lee Miller, Jeff Page, Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kent Exner, John Paulson, Marc Sebora, Dan Hatten, Dan Jochum, Andrea Schwartz, and Kyle Dimler. Date: November 10, 2014, for November 18, 2014, Planning Commission Meeting Application: CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW A STORAGE USE LOCATED AT 135 MONROE STREET SE IN AN I/C ZONING DISTRICT. Applicant: WILDFLOWER PROPERTIES, LLC CONDITIONAL USE PERMIT ALLOWING RECYCLE CENTER Wildflower Properties, LLC is requesting a conditional use permit to allow a storage use located at 135 Monroe Street SE in an PC zoning district. The applicant is proposing to utilize the building furthest to the south for storage, as well as a small portion of the larger building (southeastern portion). A Conditional Use Permitted is required for all uses in PC zoning districts, as noted in Section 154.066 of the Zoning Ordinance. Conditional Use Permit 135 Monroe St. SE — Storage use Planning Commission—11-18-14 Page 2 GENERAL INFORMATION Existing Zoning: UC Industrial/Commercial Property Location: 135 Monroe St. SE Lot Size: 24,143 sq. ft. Existing Land Use: Vacant, previously lumber yard storage Adjacent Land Use And Zoning: R-2 Medium Density Residential, UC Industrial Commercial Comprehensive Land Use Plan: Medium Density Residential Neighborhood Zoning History: Residential use with no recorded variances or conditional use permits Applicable Regulations: Section 154.066 Conditional Use Permit: The Conditional Use Permit (CUP) is required for all uses in PC zoning districts. The proposed use will be within a previously existing lumber supply storage facility at 135 Monroe St. SE in Hutchinson. The applicant is requesting to use the existing building situated furthest south on the side for storage. The building will be partitioned off into "garage" spaces that will be rented out. In addition, the southeastern portion of the larger building is proposed to be used for storage purposes and is included in this request. It is highly likely there will be another CUP needed to establish a new use for the rest of the building on this lot. Staff believes this is a good re -use of a building that has been vacant since Pro Build Lumber closed. The following are standards for granting a conditional use permit: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Conditional Use Permit 135 Monroe St. SE — Storage use Planning Commission—11-18-14 Page 3 Conclusion: 1. The proposed structure is desirable and will contribute to the general welfare of the neighborhood in the subject location as it will be consistent with other uses in the R-2 zoning district. 2. The proposed building is not anticipated to have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities, and other matters affecting the public health, safety, and general welfare as the use of the property will remain very similar to the existing use of the property. The proposed building will be designed, arranged, and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations, just as they are used today. Recommendation: Staff recommends the approval of this request to the Planning Commission due to the fact that the applicant's request meets the standards for approving a conditional use permit provided above. If the Planning Commission recommends approval of the applicant's request, staff suggests the following conditions be part of the approval: 1. The standards for granting a conditional use permit would be met, subject to the conditions stated. 2. The proposed building and site improvements shall comply with the standards of the UC district and the Zoning Ordinance. 3. The Applicant must obtain all necessary permits for any construction that would be needed. 4. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. 5. If the use ceases to operate for more than 365 consecutive days the conditional use permit shall be deemed null and void. 6. If the proposed use fails to start operation within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14347 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF CONDITIONAL USE PERMIT TO ALLOW A STORAGE USE LOCATED AT 135 MONROE STREET SE IN AN I/C ZONING DISTRICT. FACTS Wildflower Properties, LLC, is the owner of a parcel of land located at 135 Monroe Street SE, Hutchinson Minnesota; and, 2. The subject property is legally described as: Lots Six (6), Seven (7), and Eight (8) in Block Seventeen (17), Townsite (now City) of Hutchinson< South Half, Mcleod County, Minnesota, being in the Northeast quarter of Section Six (6), Township One Hundred Sixteen (116), Range Twenty -Nine (29), excepting from the above the Great Northern Railway right of way as it may intersect the described lots, according to the plat thereof on file and of record in the office of the Register of Deeds in and for said County and State. 3. Wildflower Properties has applied to the City for a conditional use permit to allow a storage use in and PC zoning district, located at 135 Monroe Street SE, Hutchinson MN. 4. The Planning Commission met on November 18, 2014, and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. The standards for granting a conditional use permit would be met, subject to the conditions stated. b. The proposed building and site improvements shall comply with the standards of the PC district and the Zoning Ordinance. c. The Applicant must obtain all necessary permits for any construction that would be needed. d. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. e. If the use ceases to operate for more than 365 consecutive days the conditional use permit shall be deemed null and void. f. If the proposed use fails to start operation within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. 5. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its meeting on November 25, 2014, and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: a. The standards for granting a conditional use permit would be met, subject to the conditions stated. Findings of Fact — Resolution # 14347 135 Monroe St. SE Conditional Use Permit Page 2 b. The proposed building and site improvements shall comply with the standards of the PC district and the Zoning Ordinance. c. The Applicant must obtain all necessary permits for any construction that would be needed. d. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. e. If the use ceases to operate for more than 365 consecutive days the conditional use permit shall be deemed null and void. f. If the proposed use fails to start operation within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. APPLICABLE LAW 6. The conditional use permit request meets the following standards as required in Section 154.170 of the City of Hutchinson Municipal Code: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. CONCLUSIONS OF THE LAW 7. The requested conditional use permit is consistent with the comprehensive plan. 8. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. 9. The proposed use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit allowing a storage use in an PC zoning district, located at 135 Monroe Street SE, Hutchinson MN is approved. Adopted by the City Council this 25th day of November, 2014. ATTEST: Findings of Fact — Resolution # 14347 135 Monroe St. SE Conditional Use Permit Page 3 Marc Sebora Steven W. Cook City Administrator Mayor HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: VVVVfF Solar PV Installation Project L4P15-04 Department: PW/Eng LICENSE SECTION Meeting Date: 11/25/0204 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above referenced letting at their December 9th meeting. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 1,469,000.00 Total City Cost: $ 1,469,000.00 Funding Source: Utility & Grant Funds Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14331 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 3/PROJECT NO. 15-04 WHEREAS, it is proposed to improve: Wastewater Treatment Facility Solar PV Installation by design, installation, implementation and appurtenances for 400KW Solar PV System at the WWTF; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement, called Letting No. 4/Project No. 15-04, be referred to the Engineer for study and that that person is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. Adopted by the Council this 25th day of November 2014. Mayor: Steven W. Cook City Administrator: Marc A. Sebora HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT Hutchinson City Center/111 Hassan St SE/Hutchinson MN 55350-2522/320-234-4209/FAX 320-234-4240 ENGINEERING REPORT & FEASIBILITY STUDY TO: Mayor & City Council FROM: Kent Exner, DPW/City Engineer DATE: November 25, 2014 SUBJECT: Letting No. 4/Project No. 15-04 I have studied the following proposed improvements and find that the proposed project is feasible and recommend it be constructed: L4/P15-04 Wastewater Treatment Facility Solar PV Installation by design, installation, implementation and appurtenances for 400KW Solar PV System at the WWTF. ESTIMATED COST TOTAL Project Performance Contract Amount $1,469,000 ESTIMATED TOTAL $1,469,000 ESTIMATED FUNDING TOTAL Xcel RDF Grant $958,369 City Funding $510,631 ESTIMATED TOTAL $1,469,000 RESOLUTION NO. 14332 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 4/PROJECT NO. 15-04 WHEREAS, pursuant to a resolution of the Council adopted November 25th, 2014, a report has been prepared by Kent Exner, Public Works Director/City Engineer with reference to the following proposed improvements: Wastewater Treatment Facility Solar PV Installation by design, installation, implementation and appurtenances for 400KW Solar PV System at the WWTF; and said report was received by the Council on November 25th, 2014. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will considerthe improvement in accordance with the report at an estimated total cost of the improvement of $1,469,000.00. 2. A public hearing shall be held on such proposed improvements on the 9th day of December, 2014, in the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 25th day of November 2014. Mayor: Steven W. Cook City Administrator: Marc A. Sebora PUBLICATION NO. 8082 NOTICE OF HEARING ON IMPROVEMENT LETTING NO. 4 PROJECT NO. 15-04 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 pm on the 9th day of December, 2014, to consider the making of an improvement of Letting No. 4/Project No. 15-04, an improvement of: Wastewater Treatment Facility Solar PV Installation by design, installation, implementation and appurtenances for 400KW Solar PV System at the WWTF; and pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The estimated City cost of said improvement is $510,631.00, and an estimate Xcel RDF Grant of $958,369.00, for the total estimated cost of $1,469,000.00. A reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: 11/25/2014 Marc A. Sebora, City Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, NOVEMBER 26TH, 2014 AND ON WEDNESDAY, DECEMBER 3RD, 2014. HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Temporary Consumption & Display Permit - Hutchinson Center for the Arts Department: Administration LICENSE SECTION Meeting Date: 11/25/2014 Application Complete Yes Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Hutchinson Center for the Arts has submitted an application for a temporary consumption & display permit for an event they are holding at the Center on December 6, 2014. The temporary permit would allow for patrons to bring in their own liquor while attending the event. According to state law and city ordinance, a nonprofit organization is eligible for a temporary consumption and display permit. The City can issue 10 consumption and display permits per year and to date is still under that threshold. Upon Council approval, the application will be forwarded to the State Alcohol and Gambling Enforcement Division for their approval. BOARD ACTION REQUESTED: Approve issuing temporary consumption & display permit to Hutchinson Center for the Arts on December 6, 2014. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 'el D444 Cedar Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 T IY 651-282-5555 APPLICATION -AND PERMIT FOR A 1 DAY Alec�ltnl RasnSliriti EClia�rcerr3e�t TEMPORARY CONSUMPTION AND DISPLAY PERMIT (City or county may not issue more than 10 permits in any one year) Name of organization Date organized Tax exempt number Address City C State Zip Code Minnesota �j'S'35U Name of person making application Business phone Home phone Dates) of event ' 1'1 Add New Organizatigfn)btticer`s name Location where permit will be used. If an outdoor area, describe. Type of organization ❑ Club ❑ Charitable ❑ Religious � Other non-profit City State Zip SLS 1Ainnesota5 APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMFF"NG TO ALCOHOL AND GAMBLING ENFORCEMENT City/County City Fee Amount Date Fee Paid Signature City Clerk or County Official Date Approved it Date Approved Director Alcohol and Gambling Enforcement NOTE: Submit this form to the city or County 30 days prior to event. Forward application signed by City and/o= county to the address above. If The application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the permit for the event_ Sheet 3 of l November 18, 2014 Dear City Council Members, I would like to appoint Todd Brandel to the Police Civil Service Commission to fill the vacancy created due to the resignation of Vern Meyer. This unexpired term will be to May 2016. Todd is an eight year resident of Hutchinson and is the Director of Branch Operations at the Novation Credit Union. Todd has gone through the Chamber's Leadership Institute, he is a Hutch Ambassador and he currently serves on the United Way Board. Previously Todd has served on the Board of MN Credit Union Network and he volunteers in a variety of other ways. Todd will bring management and HR experience to the commission and Chief Hatten supports Todd's appointment. I would appreciate your approval. Sincerely, Mayor Steve Cook HUTCHINSON CITY COUNCIL 04,-fAa� Request for Board Action 7AL =-ft Consideration for Approval of Entering into a Contract with McLeod County for Agenda Item: the 2015 Property Assessment Services Department: Finance LICENSE SECTION Meeting Date: 11/25/2014 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Andy Reid Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 1 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The City and County have partnered in the past to utilize the McLeod County Assessor's Office in determining assessed values for tax parcels in the City of Hutchinson. The assessed values are the basis for determining the tax liability of each parcel. The City currently does not have a separate mechanism for determining property values and receives good value in partnering with the County for this service. The contract rate for 2015 is $60,910.50, which is down $52.50 from the 2014 contract rate of $60,963. The 2015 billable rate is based on $10.50 per parcel with a total of 5,801 parcels. BOARD ACTION REQUESTED: Authorize the City Administrator to execute a contract to receive property assessment services from McLeod County related to the City's 2015 tax levy. Fiscal Impact: $ 60,910.50 Funding Source: 2015 General Fund Budget FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY ASSESSMENT AGREEMENT BETWEEN LOCAL UNIT AND COUNTY THIS AGREEMENT is made and entered into by and between the City of Hutchinson and the County of McLeod, State of Minnesota, this 21 st day of October , 2014 . WHEREAS, the City of Hutchinson wishes to abolish the Office of Assessor for said City, under the provisions of Minnesota Statues Sections 273.024, and enter into an agreement with the County of McLeod to provide for the assessment of the property in said City by the County Assessor: and WHEREAS, it is the wish of said County to cooperate with said City to provide for a fair and equitable assessment of property; NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS HEREIN CONTAINED, IT IS AGREED AS FOLLOWS: 1. That the City of Hutchinson which lies within the County of McLeod and constitutes a separate assessment district, shall have its property assessed by the County Assessor of McLeod County, beginning with the assessment of the year 2015 2. It is further agreed that the office of local assessor of the City of Hutchinson is hereby abolished, pursuant to this agreement and shall be until December 31, 2015 3. In consideration for said assessment services, the City of Hutchinson hereby agrees to pay the County of McLeod the annual sum of $60,910.50 , such payment to be made to the County Auditor on or before December 1, 2015 5801 parcels c@ $10.50 per parcel IN WITNESS WHEREOF, the parties have executed this agreement this day of In Presence Of: In Presence Of: For City: Signed: By Attest For Co -' Signed; By Attest CITY OF HUTCHINSON Check Register - Council Check Register Page: 1 Report Dates: 10/26/2014-11/8/2014 Nov 12, 2014 12:54PM Report Criteria: Transmittal checks included Pay Period Journal Check Check Date Code Issue Date Number Payee Amount 11/08/2014 CDPT 11/12/2014 183413 HART 583.70- 11/08/2014 CDPT 11/12/2014 183414 NCPERS Minnesota 352.00- 11/08/2014 CDPT 11/12/2014 1112140 AFLAC 131.77- 11/08/2014 CDPT 11/12/2014 1112140 EFTPS 11,647.50- 11/08/2014 CDPT 11/12/2014 1112140 EFTPS 11,647.50- 11/08/2014 CDPT 11/12/2014 1112140 EFTPS 3,489.59- 11/08/2014 CDPT 11/12/2014 1112140 EFTPS 3,489.59- 11/08/2014 CDPT 11/12/2014 1112140 EFTPS 23,647.21- 11/08/2014 CDPT 11/12/2014 1112140 ICMA 1,505.00- 11/08/2014 CDPT 11/12/2014 1112140 ING 975.00- 11/08/2014 CDPT 11/12/2014 1112140 Minnesota Dept. of Revenue 10,371.73- 11/08/2014 CDPT 11/12/2014 1112140 MN Child Support System 41.87- 11/08/2014 CDPT 11/12/2014 1112140 MNDCP 250.00- 11/08/2014 CDPT 11/12/2014 1112140 PERA 11,347.43- 11/08/2014 CDPT 11/12/2014 1112140 PERA 11,347.43- 11/08/2014 CDPT 11/12/2014 1112140 PERA 5,523.27- 11/08/2014 CDPT 11/12/2014 1112140 PERA 8,284.89- 11/08/2014 CDPT 11/12/2014 1112140 PERA 36.16- 11/08/2014 CDPT 11/12/2014 1112140 PERA 36.16- 11/08/2014 CDPT 11/12/2014 1112140 PERA 1,815.55- 11/08/2014 CDPT 11/12/2014 1112140 TASC-Flex 225.00- 11/08/2014 CDPT 11/12/2014 1112140 TASC-Flex 1,322.25- 11/08/2014 CDPT 11/12/2014 1112141 TASC-HSA 4,226.17- 11/08/2014 CDPT 11/12/2014 1112141 TASC-HSA 3,553.44- 11/08/2014 CDPT 11/12/2014 1112141 TASC-HSA 913.44- 11/08/2014 CDPT 11/12/2014 1112141 TASC-HSA 592.24- 11/08/2014 CDPT 11/12/2014 1112141 TASC-HSA 849.22 - Grand Totals: 27 118,205.11- CITY OF HUTCHINSON Council Check Register -1 Check Issue Dates: 11/13/2014 - 11/25/2014 11/19/2014 Check Number Check Date Amount Vendor Account Description 183415 11/25/2014 1,737.28 ABETECH Operating Supplies 183416 11/25/2014 569.63 ACE HARDWARE Repair& Maintenance Supplies 183417 11/25/2014 394.82 AEM MECHANICAL SERVICES INC Contractual R&M 183418 11/25/2014 291.00 ALEX AIR APPARATUS INC Operating Supplies 183419 11/25/2014 53.44 ALPHA WIRELESS Phone Services 183420 11/25/2014 174.78 AMERICAN BOTTLING CO Cost of Sales - Miscellaneous 183421 11/25/2014 310.00 AMERICAN WATER WORKS ASSN Dues & Subscriptions 183422 11/25/2014 20.53 AMERICAN WELDING & GAS Automotive R&M 183423 11/25/2014 81.33 AMERIPRIDE SERVICES Contractual R&M 183424 11/25/2014 119.00 ANIMAL MEDICAL CENTER ON CROW RIVER Other Professional Services 183425 11/25/2014 145.75 ARCTIC GLACIER USA INC. Cost of Sales - Miscellaneous 183426 11/25/2014 64.99 ARROWHEAD SCIENTIFIC INC Operating Supplies 183427 11/25/2014 220.00 ARTISAN BEER COMPANY Cost of Sales - Beer 183428 11/25/2014 7,855.30 ASSURANT EMPLOYEE BENEFITS Dental Claims 183429 11/25/2014 567.63 B & C PLUMBING & HEATING INC Contractual R&M 183430 11/25/2014 2,953.32 B. W. WELDING Contractual R&M 183431 11/25/2014 100.00 BAHR, LYLE Uniforms & Personal Equip 183432 11/25/2014 40.00 BAUMGARTEN, STEPHANIE Recreation Activity Fees 183433 11/25/2014 115.00 BCA Travel/Conference Expense 183434 11/25/2014 1,297.60 BELLBOY CORP Cost of Sales - Beer 183435 11/25/2014 287.50 BERNICK'S Cost of Sales - Miscellaneous 183436 11/25/2014 70.00 BOB AHLGREN ELECTRIC INC. Contractual R&M 183437 11/25/2014 32.98 BOCK, CINDY Uniforms & Personal Equip 183438 11/25/2014 1,520.25 BRAUN INTERTEC CORP Other Professional Services 183439 11/25/2014 6,496.00 BURNHAM COMPANIES LLC Inventory - Bulk Product 183440 11/25/2014 80.00 BUTLER, MATT Recreation Activity Fees 183441 11/25/2014 12,886.54 C & L DISTRIBUTING Cost of Sales - Beer 183442 11/25/2014 4,539.00 CARPETSPLUS COLOR TILE Buildings & Structures 183443 11/25/2014 89.97 CARTER, RON Uniforms & Personal Equip 183444 11/25/2014 131.51 CENTRAL HYDRAULICS Equipment Parts 183445 11/25/2014 220.82 CENTRAL MCGOWAN Repair & Maintenance Supplies 183446 11/25/2014 236.48 CORPORATE MECHANICAL Contractual R&M 183447 11/25/2014 11.00 CORRA GROUP Background Check 183448 11/25/2014 364.50 CREEKSIDE SOILS Repair & Maintenance Supplies 183449 11/25/2014 409.37 CROW RIVER AUTO & TRUCK REPAIR Automotive R&M 183451 11/25/2014 97.63 CROW RIVER PRESS INC Printing & Publishing 183452 11/25/2014 154.96 CROW RIVER WINERY Cost of Sales - Wine 183453 11/25/2014 4,405.20 DAY DISTRIBUTING Cost of Sales - Beer 183454 11/25/2014 244.97 DIMLER, KYLE Office Supplies 183455 11/25/2014 40.90 DROP -N -GO SHIPPING INC Postage 183456 11/25/2014 240.00 E. G. RUD & SONS INC. Other Professional Services 183457 11/25/2014 1,652.74 E2 ELECTRICAL SERVICES INC Machinery & Equipment 183458 11/25/2014 196.12 ECOLAB PEST ELIMINATION Contractual R&M 183459 11/25/2014 133.50 ELECTRONIC SERVICING Contractual R&M 183460 11/25/2014 79.95 ENR Dues & Subscriptions 183461 11/25/2014 3,034.00 ERICKSON ENGINEERING CO LLC Other Professional Services 183462 11/25/2014 1,162.00 ESS BROTHERS & SONS Equipment Parts 183463 11/25/2014 1,200.00 FACILITY DUDE Software & Licensing 183464 11/25/2014 285.40 FARM -RITE EQUIPMENT Automotive R&M 183465 11/25/2014 95.40 FASTENAL COMPANY Repair & Maintenance Supplies 183466 11/25/2014 1,070.00 FIRE SAFETY USA INC Small Tools & Minor Equipment 183467 11/25/2014 38.00 FIRST ADVANTAGE LNS OCC HEALTH SOLUTIONS Drug Testing 183468 11/25/2014 339.00 FIRST CHOICE FOOD & BEVERAGE SOLUTIONS Operating Supplies 183469 11/25/2014 447.52 FISHER SCIENTIFIC Chemicals & Chemical Products 183470 11/25/2014 24.20 FLAGSHIP RECREATION LLC Repair & Maintenance Supplies 183471 11/25/2014 319.14 G & K SERVICES Operating Supplies 183472 11/25/2014 1,281.00 GEB ELECTRICAL INC Contractual R&M 183473 11/25/2014 500.00 GIRLS FASTPITCH ASSOCIATION Compost Bags 183474 11/25/2014 142.44 GLACIAL RIDGE WINERY Cost of Sales -Wine CITY OF HUTCHINSON Council Check Register-1 Check Issue Dates: 11/13/2014 - 11/25/2014 11/19/2014 Check Number Check Date Amount Vendor Account Description 183475 11/25/2014 56.95 GRAINGER Equipment Parts 183476 11/25/2014 725.00 GRS LOGISTICS LLC Freight - Bagged 183477 11/25/2014 145.38 HANSEN TRUCK SERVICE Equipment Parts 183478 11/25/2014 908.00 HANSON & VASEK CONSTRUCTION Contracted Snow Removal 183479 11/25/2014 1,783.98 HATTEN, DANIEL Travel/Conference Expense 183480 11/25/2014 671.00 HENDRICKSON & SONS PLUMBING LLC Contractual R&M 183481 11/25/2014 238.46 HENRY'S WATERWORKS INC Equipment Parts 183482 11/25/2014 200.08 HEWLETT-PACKARD CO Small Tools & Minor Equipment 183483 11/25/2014 277.64 HILLYARD / HUTCHINSON Operating Supplies 183484 11/25/2014 34.00 HOFF, RANDY Miscellaneous Expense 183485 11/25/2014 402.70 HOLDEN ELECTRIC CO INC Contractual R&M 183486 11/25/2014 535.00 HOLT TOUR AND CHARTER INC. Operating Supplies 183487 11/25/2014 400.00 HRA Admin/Loan Fees 183488 11/25/2014 1,700.00 HUTCH ELECTRIC LLC Buildings & Structures 183489 11/25/2014 1,512.28 HUTCHFIELD SERVICES INC Contractual R&M 183490 11/25/2014 12,295.88 HUTCHINSON CO-OP Chemicals & Chemical Products 183491 11/25/2014 196.00 HUTCHINSON HEALTH Other Professional Services 183492 11/25/2014 77,244.44 HUTCHINSON UTILITIES Utilities 183493 11/25/2014 218.18 HUTCHINSON WHOLESALE Equipment Parts 183494 11/25/2014 132.48 HUTCHINSON, CITY OF Utilities 183495 11/25/2014 4,000.00 HUTCHINSON, CITY OF ATM Replenish 183496 11/25/2014 5,938.89 IFCO SYSTEMS NA INC. Inventory - Process Material 183497 11/25/2014 8.35 INDEPENDENT EMERGENCY SERVICES Equipment Rental 183498 11/25/2014 913.87 JJ TAYLOR DIST OF MN Cost of Sales - Beer 183499 11/25/2014 1,416.00 JLR GARAGE DOOR SERVICE Improv otherthan Buildings 183500 11/25/2014 15,793.01 JOHNSON BROTHERS LIQUOR CO. Cost of Sales - Miscellaneous 183501 11/25/2014 27,861.96 JOHNSON, COLLETTE Loans Made 183502 11/25/2014 200.00 JORDAHL, JIM Operating Supplies 183503 11/25/2014 1,138.00 KOSEK, JEFF Contracted Snow Removal 183504 11/25/2014 770.06 L & P SUPPLY CO Automotive R&M 183505 11/25/2014 315.00 LEAGUE OF MN CITIES Travel/Conference Expense 183506 11/25/2014 37.20 LOCATORS & SUPPLIES Safety Supplies 183507 11/25/2014 16,123.85 LOCHER BROTHERS INC Cost of Sales - Miscellaneous 183508 11/25/2014 676.92 MACQUEEN EQUIP INC Automotive R&M 183509 11/25/2014 30.00 MAKI, MICHELLE Recreation Activity Fees 183510 11/25/2014 301.55 MAYTAG LAUNDRY & CAR WASH Other Professional Services 183511 11/25/2014 35.00 MCCARTHY'S FLORAL Miscellaneous Expense 183512 11/25/2014 4,800.00 MCLEOD COOP POWER ASSN Contrib/Donation-PrivateSource 183513 11/25/2014 34,423.29 MCLEOD COUNTY AUDITOR-TREASURER Street Maintenance Materials 183514 11/25/2014 190.00 MCLEOD COUNTY COURT ADMINISTRATOR Bail 183515 11/25/2014 400.00 MCLEOD COUNTY COURT ADMINISTRATOR Bail 183516 11/25/2014 104,026.59 MEDICA Medical Insurance 183517 11/25/2014 1,313.29 MEEKER WASHED SAND & GRAVEL Inventory - Bulk Product 183518 11/25/2014 639.82 MENARDS HUTCHINSON Repair & Maintenance Supplies 183519 11/25/2014 30.00 MESSAGE MEDIA Phone Services 183520 11/25/2014 7,488.00 MIDWEST PLAYSCAPES INC. Operating Supplies 183521 11/25/2014 5,096.00 MILLWOOD INCORPORATED Inventory - Process Material 183522 11/25/2014 77.25 MINI BIFF Equipment Rental 183523 11/25/2014 1,660.55 MINNESOTA VALLEY TESTING LAB Other Professional Services 183524 11/25/2014 689.38 M-K GRAPHICS Office Supplies 183525 11/25/2014 200.00 MORRISON COUNTY COURT ADMIN Other Revenues 183526 11/25/2014 20.00 MURPHY, SHEILA Recreation Activity Fees 183527 11/25/2014 47.25 NAGEL, JOSEPH Equipment Rental 183528 11/25/2014 1,544.00 NEW FRANCE WINE Cost of Sales - Wine 183529 11/25/2014 4,100.00 NORTH STAR PUMP SERVICE Contractual R&M 183530 11/25/2014 605.49 NORTHERN BUSINESS PRODUCTS Operating Supplies 183531 11/25/2014 156.60 NORTHERN SAFETY TECHNOLOGY Equipment Parts 183532 11/25/2014 629.70 OLD DOMINION BRUSH Automotive R&M 183533 11/25/2014 65.00 OLESON,THERESA Other Revenues CITY OF HUTCHINSON Council Check Register -1 Check Issue Dates: 11/13/2014 - 11/25/2014 11/19/2014 Check Number Check Date Amount Vendor Account Description 183534 11/25/2014 973.62 O'REILLY AUTO PARTS Automotive R&M 183535 11/25/2014 4,026.05 PAUSTIS WINE COMPANY Cost of Sales - Liquor 183536 11/25/2014 6,768.00 PEAT INC. Inventory - Bulk Product 183537 11/25/2014 9,885.88 PHILLIPS WINE & SPIRITS Cost of Sales - Miscellaneous 183538 11/25/2014 1,700.00 PLAISTED COMPANIES Inventory - Bulk Product 183539 11/25/2014 18.90 POSITIVE ID INC Due from Utilities 183540 11/25/2014 132.38 PTM DOCUMENT SYSTEMS Operating Supplies 183541 11/25/2014 179.90 QUILL CORP Office Supplies 183542 11/25/2014 1,957.34 RDO TRUST #80-5800 Contractual R&M 183543 11/25/2014 66.00 REDLINE SYSTEMS INC. Automotive R&M 183544 11/25/2014 291.53 REFLECTIVE APPAREL FACTORY INC Safety Supplies 183545 11/25/2014 6,012.50 REINER ENTERPRISES INC Freight -in 183546 11/25/2014 238.04 ROYAL TIRE Equipment Parts 183547 11/25/2014 27,000.00 SAFETY SIGNS Operating Supplies (bike friendly) 183548 11/25/2014 204.00 SCHMANDT, LEROY Public Safety Reimbursement 183549 11/25/2014 9,192.15 SCHOOL DIST # 423 Other Revenues 183550 11/25/2014 200.00 SCHWARTZ-SCHUERMAN, ERIN Rentals -Building 183551 11/25/2014 30.00 SEAY, SONIA Recreation Activity Fees 183552 11/25/2014 175.00 SHAW, KAREN Other Professional Services 183553 11/25/2014 95.02 SHRED -IT USA INC Refuse - Recycling 183554 11/25/2014 635.93 SIMPLEXGRINNELL LP Contractual R&M 183555 11/25/2014 6,412.00 SMSC ENTERPRISES Inventory - Bulk Product 183556 11/25/2014 76.30 SCRENSEN'S SALES & RENTALS Automotive R&M 183557 11/25/2014 9,279.66 SOUTHERN WINE & SPIRITS OF MN Cost of Sales - Liquor 183558 11/25/2014 11,627.11 SPARTAN STAFFING Other Professional Services 183559 11/25/2014 89.00 SPS COMMERCE Dues & Subscriptions 183560 11/25/2014 149.00 STANDARD PRINTING Office Supplies 183561 11/25/2014 868.14 STAPLES ADVANTAGE Operating Supplies 183562 11/25/2014 20.00 STOWE, DANIEL Recreation Activity Fees 183563 11/25/2014 522.44 STRATEGIC EQUIPMENT AND SUPPLY Operating Supplies 183564 11/25/2014 3,339.89 STREICH TRUCKING Contractual R&M 183566 11/25/2014 1,341.05 THOMSON REUTERS -WEST Other Professional Services 183567 11/25/2014 6.88 TITAN MACHINERY Equipment Parts 183568 11/25/2014 262.20 TKO WINES Cost of Sales - Wine 183569 11/25/2014 25,760.05 TREBELHORN & ASSOC Motor Fuels & Lubricants 183570 11/25/2014 218.00 TRI COUNTY WATER Operating Supplies 183571 11/25/2014 179.57 TRICK, JULIE Rentals -Building 183572 11/25/2014 9,591.75 VIKING BEER Cost of Sales - Beer 183573 11/25/2014 351.60 VIKING COCA COLA Cost of Sales - Miscellaneous 183574 11/25/2014 569.64 VIKING SIGN & GRAPHICS INC Equipment Parts 183575 11/25/2014 1,932.88 VINOCOPIA INC Cost of Sales - Liquor 183576 11/25/2014 13,732.35 WASTE MANAGEMENT OF WI -MN Refuse - Recycling 183577 11/25/2014 55,295.59 WASTE MANAGEMENT OF WI -MN Refuse - Services 183578 11/25/2014 60.00 WELCOME NEIGHBOR Advertising 183579 11/25/2014 41597.05 WELLS FARGO Operating Supplies 183580 11/25/2014 4,700.00 WESTAFER ENTERPRISES Advertising 183581 11/25/2014 246.30 WINE COMPANY, THE Cost of Sales - Wine 183582 11/25/2014 8,405.90 WIRTZ BEVERAGE MINNESOTA Cost of Sales - Liquor 183583 11/25/2014 2,160.80 WM MUELLER & SONS Contractual R&M Grand Totals: 636,688.10 CITY OF HUTCHINSON Council Check Register -2 Check Issue Dates: 11/13/2014 - 11/25/2014 11/19/2014 Check Number Check Date Amount Vendor Account Description 183450 11/25/2014 92.78 CROW RIVER GLASS Operating Supplies 183565 11/25/2014 4,535.00 TEN EIGHT HOLDINGS & CROW RIVER GLASS Loans Made Grand Totals: 4,627.78 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Pavement Management Report Department: PW/Eng LICENSE SECTION Meeting Date: 11/25/2014 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Since 1996, the City of Hutchinson has utilized a pavement management program to keep inventory and condition information relating to the City's street system. Over the years, the City's stated goal has been to maintain overall system-wide pavement condition index (PCI) scores of 65-75 out of a possible 100. Following the most recently completed physical survey of street conditions, the PCI for the system was 71. We plan to have physical surveys conducted on three-year cycles. Since inception, the PCI scores have been as follows: 2014-71 2011 -66 2007-69 2004-77 1996-72 In the past five years, approximately 7 million square feet of pavement (about 10% of the street system) has been maintained. Sealing projects represent 78% of the work, while structural projects account for 22% of the work. The estimated budget for maintaining pavements is estimated at approximately $2.35 million. The Public Works department uses the Capital Improvement Plan as a tool to identify potential projects. The final configuration of improvement projects is an involved process worked through by City staff, the Resource Allocation Committee and the City Council. Initial plans outlined by the department indicate that it will be possible to maintain the target PCI range of 65-75 in the next five years, assuming projects being considered at this time are able to be constructed. BOARD ACTION REQUESTED: No action necessary. For informational purposes.. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: November 4, 2014 City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234-4219 Fax (320) 234-6971 To: Honorable Mayor and City Council members Marc Sebora, City Attorney/Interim City Administrator Kent Exner, DPW/City Engineer Andy Reid, Controller/Interim Finance Director From: John Olson, Public Works Manager Subject: 2015 Pavement Management Report (including 2014 construction) Pavement Manazement The City uses a pavement management system to collect and manage information about pavement conditions. Since 1996, this system has helped the City manage its significant investment in pavements. Of the approximately 91 miles of streets in Hutchinson, about 74 miles are rated, which equates to about 1.5 million square yards of pavement. This pavement has a construction replacement value of well over $100 million. Unrated streets include those under the jurisdiction of the State or County, as well as streets under the City's jurisdiction that are not paved or are not in service. The pavement management system helps the City make the best use of available funds by providing decision -makers with important information related to pavement maintenance. Using this information, appropriate maintenance can be scheduled in a timely manner. For almost 20 years, the City has used pavement management system information to make effective decisions about performing appropriate maintenance in a timely manner. Pavement Condition Index (PCI) PCI is calculated by physically surveying any distresses found on individual pavement sections. PCI is based on a 100 -point scale (100 = no distresses, 0 = fully deteriorated street). The City's stated goal has been to maintain an average system -wide PCI of between 65 and 75. Surveys provide a snapshot of pavement conditions in time. Between physical surveys, standard decay curves are applied to each pavement section and used to adjust scores to estimate PCI. The last physical survey was completed in 2014. The next physical survey is scheduled for 2017. Overall condition of the pavement network for the last five physical surveys is: Physical surveys: Year 2014 2011 2007 2004 1996 System -wide PCI rating 71 66 69 77 72 (Alt. 1, pp. 1-5: See attached tables for an overall view of system -wide pavement conditions) Proiect Alternatives for Pavement Maintenance There are a number of alternatives that can be used to rehabilitate and maintain pavements. These commonly used alternatives are listed from most expensive to least expensive: Strategy Estimated cost Descri tin—per sq ft New construction $12.60 All new infrastructure (street, water, sewer) where none existed Reconstruction $12.60 All new infrastructure (street, water, sewer) in place of existing Partial reconstruction $ 8.60 Replace curb/gutter, street surface and drainage; minimal utility work Reclaim $ 4.60 Replace street surface & drainage; minimal curb/gutter & utility work Overlay $ 1.00 Grind off a portion of existing surface and resurface with new material Seal coat $ 0.15 Asphalt & aggregate surface application; no drainage & utility work Replay sealant $ 0.15 Polymerized agricultural based asphalt sealant Crack Repair $ 0.05 Rout and apply sealant to cracks or over -band larger cracks Skim Patch $ 2.50 Apply maintenance overlay on a small, distinct section of street Partial Depth Patch $ 3.50 Mill up to 3 "from small sections of distressed pavement, place new patching material Pothole Patch (each, based on average sq ft) $50.00 Fill potholes using hot mix or cold mix patching material Proiect Development Whenever possible, projects are developed to maximize the lifespan of associated pavements. Ideally, low-cost maintenance treatments should be applied at critical points during the life of a pavement. But, when the PCI drops too low, less expensive treatments are no longer an option. Pavements eventually decay to the point where costly rehabilitation or reconstruction is the only option. In the past 5 years, projects have affected just over 7 million sq. ft. of pavement. The areas affected by projects represent about 10% of the City's street network annually over the last 5 -year period (Att. 2, pp. 1-8: See 5 -year project data attachment). The distribution of projects over the last 5 years was: Structural projects (22%): 6% - Reclaim 6% - Reconstruction 7% - Overlay 2% - Partial reconstruction I% - New construction Maintenance projects (78%): 59% - Seal coat 19% - Replay sealant If this mix of projects completed in the last 5 years were to continue into the future, it would take about 10 years for all pavements to be affected by one of these types of projects. The 5 -year Capital Improvement Plan (CIP) (Att. 3, pp. 1-2: See attached 5 -year CIP) includes projects to address streets in marginal and poor condition. The CIP through 2019 should result in maintaining an average PCI of 65-75. Actual PCI scores will be reviewed after physical surveys are completed in 2017 and again in 2020. The CIP also includes an annual allocation for pavement management projects. Pavement management projects are designed to be flexible and allow for a variety of maintenance treatments. The goal is to do the right treatment at the right time and at the lowest possible cost in order to prolong the life of pavement. Of particular concern is performing appropriate maintenance on pavements constructed since the late 1990's to maintain them in relatively good condition at the least cost possible. Other Factors Another challenge to maintaining PCI's of 65-75 comes in the form of severe weather. There have been some years when it has been necessary to secure additional funding to repair frost damaged streets. In most cases, additional costs relate to local repairs, but in some cases, entire blocks of street have required rehabilitation following significant frost damage. Public Works staff maintains contact with the City Council, giving them regular updates relating to any frost damaged streets. Data Analysis & Budzet Recommendation Of the 91 miles of streets in Hutchinson, about 78 miles are City streets (of which about 74 received PCI ratings). About 13 miles of street are operated by Mn/DOT or McLeod County. The pavement network has grown at an annual pace of around 1.5% over the last 20 years From initial estimates, it appears likely that the average PCI will remain within the 65-75 range, provided anticipated spending levels remain and provisions are made in the future to account for inflationary factors. Public Works staff focus on maintenance of streets in Good and Excellent condition. Generally, streets rated Adequate are evaluated to determine whether improvements may be made at reasonable costs to increase their PCI scores. Streets in Marginal or Poor condition are typically maintained for safety-related issues until such time as a rehabilitation project is warranted. Using data collected during the most recent physical survey, the pavement management program is set to look out over a 20 -year period to determine the most economically advantageous 5 -year project list. To further refine the budget, calculations are based on: 1) maintaining the current PCI; 2) increasing PCI by 10%; and 3) decreasing PC I by 10%. Projects that appear in all three selections demonstrate economic value and a positive effect on system -wide PCI. The budget for pavement projects ends up at around $2.35 million per year. Annual spending for pavement projects has historically been below this estimate because limited funds available for capital projects are often needed for new construction, utility projects or other municipal projects that have little or no affect on PCI ratings. Recommended funding targets are: Reconstruction/partial reconstruction $ 925,000 Reclaim & Overlays 1,110,000 Seal Coat 115,000 Capital Improvements $ 2,150,000 Neighborhood maintenance $ 110,000 Patching 60,000 Crack repair 30,000 General Funds $ 200,000 Pavement Projects* $2,350,000 *represents a reduction from the last report Recommended Proiects Using the three budget scenarios, the projects identified on the attached map were selected (Att.4, pp. 1-4: see attached project map). These project areas were selected in all three scenarios, which indicates these projects will have positive, long-term impact on the system -wide PCI and are economically effective. Many of the projects have been previously identified by Public Works staff and are already accounted for within the City's current 2015-2019 Capital Improvement Plan. Condition Ratings (2014 Physical Survey) X 00-35 MARGINAL: 36 -50 ADEQUATE. 51-70 _; 71,85 $5-100 PCI by City Quadrant Length Miles %% Area 2011 2014 Northwest 73,973 14.0 mi 15.5% 2,375,685 64 7.8 mi Northeast 44,127 8.4 mi 9.3% 1,623,311 67 13.4% Southwest 171,703 32.5 mi 35.9% 5,760,958 64 64 Southeast 99,557 18.8 mi 2oat. 3,654.078 . I Rated Streets 389,361 73.7 mi 81.4% 13,414,033 66 Northwest 27,815 5.3 mi 5.9% 1,343,244 n/a n/a Northeast 12,804 2.4 mi 2.4% 647,049 n/a n/a Southwest 33,114 6.3 mi 6.3% 1,323,236 n/a n/a Southeast 14,570 2.8 mi 2.8% 564,978 n/a n/a Streets not rated* 88,303 16.7 mi 18.6% 3,878.508 n/a da Total Network 477,664 90.5 mi 1 t. 17.292.541 PCI by Street Designation Length Miles %% Area 2011 2014 Local Roads (neighborhoods) 293,727 55.6 mi 61.5% 9,777,087 69 70 MSA streets (priority routes) 60,990 11.6 mi 12.8% 2,424,396 63 67 Co Rd (**see below) 7,306 1.4 mi 1.5% 233,880 7 Co Rd turnback (***see below) 16,042 3.0 mi 3.4% 501,240 60 y CSAH turnback (2"d/lefferson) 10,204 1.9 mi 2.1% 406,532 41 Trk Hwy turnback (Washington Av) 1,093 0.2 mi 0.2% 70,898 Total Rated Streets 389,361 73.7 mi 81.4% 13,414,033 66 7 City streets 20,041 3.8 mi 4.2% 412,527 n/a n/a Mn/DOT streets 35,544 6.7 mi 7.4% 2,293,677 n/a n/a County streets 32,718 6.2 mi 6.9% 1,172,304 n a n/a Streets not rated* 88,303 16.7 mi 18.6% 3,878.508 n/a n/a Total Network 477,664 90.5 mi 100.0% 17,292,541 (*Streets not rated includes Mn/DOT & McLeod County streets, gravel streets, and undeveloped streets) (**Adams, South Grade W of School Rd) (***5`h Ave NW, 12`h Ave NW, portion of Dale St SW, Golf Course Rd NW, portion of South Grade Rd SW) PCI by Construction Year <1970: 1971-1975: 1976-1980: 1981-1985: 1986-1990: 1991-1995: 1996-2000: 2001-2005: 2006-2010: 2011-2014: Totals Att. 1 Page 1 Length Miles %% 35,705 6.8 mi 9.2% 18,313 3.5 mi 4.7% 27,219 5.2 mi 7.0% 37,089 7.0 mi 9.5% 41,288 7.8 mi 10.6% 56,014 10.6 mi 14.4% 52,281 9.9 mi 13.4% 41,028 7.8 mi 10.5% 43,023 8.1 mi 11.0% 37.401 7.1 mi 9.6% 389.361 73.7 mi 1 0. °o Area 2011 2014 1,255,483 56 64 620,510 b 69 921,725 48 50 1,244,171 53 44 1,410,368 54 49 1,949,126 70 1,785,835 1,367,793 1,538,033 1.320.989 45 13.414 033 �i6 PCI Breakdown. Related Areas - by Survev Year Condition by % of area 1996 2004 2007 2011 2014 Change 10.1% 8.8% 6.1% 16.7% 14.4% - 2.3% Marginal condition 6.4% 6.6% 8.7% 11.8% 8.5% - 3.3% Adequate condition 16.7% 15.3% 24.5% 17.0% 16.1% - 0.9% Goad.W 32.7% 22.5% 32.0% 22.9% 20.6% - 2.3% 34.1% 46.8% 28.7% 31.6% 40.4% + 8.8% Network PCI Att. 1 Page 2 72 77 69 66 71 PCI = 100 PCI = 80 Att. 1 Page 3 PCI = 70 PCI = 50 Att. 1 Page 4 PCI = 40 PCI =10 Att. 1 Page 5 PCI = 40 7 Pavement Proiects 5 -year (2010-2014) Year Street Section 2012 les Kouba Pkwy NW (Montana St NW to Lind St NW) 2014 Michael Ct NW (North High Dr NW to Dead End) 2014 Cleveland Ave SW (Dead End to Keith St SW) - cul-de-sac 2010 Washington Ave E 2012 5`h Ave NW 2013 Jefferson St SE 2014 Jefferson St SE 2011 School Rd NW Att. 2 Page 1 (Main St to Adams St) (Kouwe St NW to Main St N) (Oakland Ave SE to Washington Ave E) (Century Ave SE to Oakland Ave SE) (Hwy 7 W to Golf Course Rd NW) Project type Project SF New construction 26,253 New construction 14,737 New construction 6,360 Total New constructon 47,350 Reconstruction 73,076 Reconstruction 108,892 Reconstruction 167,302 Reconstruction 90,618 Total Reconstruction 439,888 Partial reconstruction 171,984 Total Partial Reconstruction 171,984 Pavement Projects 5 -year (2010-2014) Year Street Section Project type Project SF 2011 Bradford St SE (358'W of Sherwood St SE to Sherwood St SE) Reclaim 11,628 2011 Industrial Blvd SE (Michigan St SW to E of Eastgate Dr SW) Reclaim 30,522 2011 Jackson St SW (McDonald Dr SW to Roberts Rd SW) Reclaim 20,340 2011 James St NW (Hwy 7 W to 5th Ave NW) Reclaim 20,023 2011 Kouwe St NW (Hwy 7 W to 5`h Ave NW) Reclaim 24,870 2011 Roberts Rd SW (658'S of McDonald Or SW to McDonald Dr SW) Reclaim 21,645 2011 Water St NW (Hwy 7 W to 5" Ave NW) Reclaim 23,488 2012 11" Ave NE (Main St N to Elm St NE) Reclaim 26,613 2012 Ash St NE (McLeod Ave NE to Northwoods Ave NE) Reclaim 48,135 2012 Maple St NE (College Ave NE to Northwoods Ave NE) Reclaim 29,018 2012 Northwoods Ave NE (Maple St NE to Spruce St NE) Reclaim 10,710 2012 Oak St NE (Northwoods Ave NE to 9`h Ave NE) Reclaim 16,440 2012 Service Rd — 1 (Main St N to Main St N) Reclaim 11,660 2014 Dale St SW (County Rd 7 to Century Ave SW) Reclaim 66,800 2014 TH 15 Service Rd (Freemont Ave SE to Echo Dr SE) Reclaim 43,411 2014 Lynn Rd SW (South Grade Rd SW to Clinton Ave SW) Reclaim 17,810 Total Reclaim 423,113 Att. 2 Page 2 Pavement Projects 5 -Year (2010-2014) Year Street Section Protect type Project SF 2013 Brown St SW (Hwy 15 S to Division Ave SW) Mill -overlay 54,199 2013 Franklin St SW (Hwy 15 S to 5`h Ave SW) Mill -overlay 66,147 2013 Glen St SW (Linden Ave SW to 5`h Ave SW) Mill -overlay 51,954 2013 Grove St SW (Hwy 15 S to 51" Ave SW) Mill -overlay 74,869 2013 Miller Ave SW (Lynn Rd SW to Main St S) Mill -overlay 53,664 2013 Milwaukee Ave SW (Lynn Rd SW to Main St S) Mill -overlay 60,542 2013 Lynn Rd SW (Clinton Ave SW to Washington Ave W) Mill -overlay 158,646 Total Mill -overlay 520,021 2010 2na Ave SW (Lake St SW to Franklin St SW) Seal coat 151,017 2010 3`d Ave SE (Adams St SE to Erie St SE) Seal coat 26,111 2010 3`d Ave SW (East Pishney Ln SW to Lynn Rd SW) Seal coat 27,595 2010 4m Ave SE (Adams St SE to Dead end) Seal coat 53,749 2010 4m Ave SW (Dale St SW to Lynn Rd SW) Sea I coat 53,511 2010 5`h Ave SW (Dale St SW to Merrill St SW) Seal coat 35,568 2010 Century Ave SW (Dale St SW to Boston St SW) Seal coat 131,955 2010 Dale St SW (Roberts Rd SW to 2nd Ave SW) Seal coat 69,491 2010 Dale St SW (Century Ave SW to South Grade Rd SW) Seal coat 44,739 2010 Erie St SE (Cul-de-sac to 1' Ave SE) Seal coat 69,286 2010 Golf Course Rd NW (School Rd NW to Montana St NW) Seal coat 84,841 2010 Huron St SE (Cul-de-sac to 2nd Ave SE) Seal coat 54,087 2010 Juergens Rd SW (Merrill St SW to Lynn Rd SW) Seal coat 21,264 2010 Juul Rd SW (Dale St SW to Lynn Rd SW) Seal coat 59,418 2010 Market St SW (Denver Ave SW to Century Ave SW) Sealcoat 44,419 2010 Michigan St NE (RR tracks to Hwy 7 E) Seal coat 49,854 2010 Michigan St SE (5" Ave SE to RR tracks) Seal coat 87,087 2010 Monroe St SE (Fair Ave SE to 1" Ave SE) Seal coat 107,117 2010 South Grade Rd SW (School Rd SW to Hwy 15 S) Seal coat 213,631 Att. 2 Page 3 Pavement Projects 5 -year (2010-2014) Year Street Section Project type Project SF 2012 1"t Ave NW (Cedar Ave NW to Main St N) Seal coat 41,177 2012 3rd Ave NW (Montana St NW to Main St N) Seal coat 125,780 2012 5th Ave NE (Main St N to Bluff St NE) Seal coat 94,196 2012 9th Ave NE (Main St N to Elm St NE) Seal coat 26,555 2012 Calgary to SE (Ottawa Ave SE to Edmonton Ave SE) Seal coat 8,362 2012 Carlisle St NE (Dead end to 6" Ave NE) Seal coat 17,963 2012 Cedar Ave NW (1' Ave NW to Glen St NW) Seal coat 16,258 2012 Clark St NE (5th Ave NE to 6" Ave NE) Seal coat 26,592 2012 Denver Ave SE (Sherwood St SE to Summerset to SE) Seal coat 32,007 2012 Echo Cir SE (Freemont Ave SE to Oakland Ave SE) Seal coat 11,955 2012 Edmonton Ave SE (Hwy 15 S to Grant Ave SE) Seal coat 189,554 2012 Franklin St NW (Washington Ave W to 2nd Ave NW) Seal coat 27,413 2012 Franklin St SW (2nd Ave SW to Washington Ave W) Seal coat 33,321 2012 Glen St NW (Washington Ave W to Cedar Ave NW) Seal coat 22,774 2012 Goebel Cir SW (Dead end to Roberts Rd SW) Seal coat 11,421 2012 Goebel St SW (Graham St SW to Milwaukee Ave SW) Seal coat 19,049 2012 Grant Ave SE (Edmonton Ave to Edmonton Ave SE) Seal coat 27,894 2012 Griffin Ave NE (Main St N to Maple St NE) Seal coat 48,949 2012 Grove St NW (Washington Ave W to Dead end) Seal coat 9,828 2012 Harmony Ln SW (2nd Ave SW to Lynn Rd SW) Seal coat 44,245 2012 Hassan St SE (Selchow Ave SE to Oakland Ave SE) Seal coat 40,422 2012 Jorgenson St SE (Century Ave SE to Hassan St SE) Seal coat 86,527 2012 Kay St SW (Goebel St SW to Roberts Rd SW) Seal coat 26,563 2012 Lincoln Ave SW (Harmony to SW to Lynn Rd SW) Seal coat 26,567 2012 Maple St NE (10`h Ave NE to North High Or NE) Seal coat 18,120 2012 Milwaukee Ave SW (Graham St SW to Dale St SW) Seal coat 24,543 2012 Oak St NE (McLeod Ave NE to Northwoods Ave NE) Seal coat 42,813 2012 Ottawa Ave SE (Sherwood St SE to Toronto Blvd SE) Seal coat 67,690 2012 Prospect 5t NE (51h Ave NE to 6th Ave NE) Seal coat 26,641 Att. 2 Page 4 Pavement Projects 5 -year (2010-2014) Year Street Section Pro iecttype ProiectSF 2012 Rose Ln NE (Dead end to 5`h Ave NE) Seal coat 12,788 2012 Selchow Ave SE (Jorgenson St SE to Jefferson St SE) Seal coat 25,645 2012 Service Rd -2 (School Rd NW to Montana St NW) Seal coat 99,536 2012 Southfork Dr SE (Jefferson St SE to Dead end) Seal coat 52,280 2012 Summerset Ln SE (Bradford St SE to Denver Ave SE) Seal coat 51,153 2012 Sunburst Way SE (Summerset Ln SE to Denver Ave SE) Seal coat 19,596 2012 Toronto Blvd SE (Ottawa Ave SE to Jefferson St SE) Seal coat 8,796 2014 4th Ave SE (Main St S to Adams St SE) Seal coat 43,479 2014 7th Ave NW (Shady Ridge Rd NW to School Rd NW) Seal coat 36,383 2014 7th Ave NW (California St NW to Minnesota St NW) Seal coat 53,893 2014 8th Ave NW (Colorado St NW to School Rd NW) Seal coat 29,211 2014 8th Ave NW (California St NW to Golf Course Rd NW) Seal coat 38,618 2014 9th Ave SW (Roberts St SW to Dead End) Seal coat 29,925 2014 Campbell Ct NW (Campbell Ln NW to Dead End) Seal coat 11,672 2014 Campbell Ln NW (Shady Ridge Rd NW to Shady Ridge Rd NW) Seal coat 74,387 2014 Carolina Ave NW (Colorado St NW to School Rd NW) Seal coat 22,835 2014 Carolina Pkwy NW (N) (Shiloh St NW to Louisiana St NW) Seal coat 20,686 2014 Carolina Pkwy NW (S) (Shiloh St NW to Louisiana St NW) Seal coat 21,972 2014 Colorado Cir NW (Dead End to Colorado St NW) Seal coat 6,522 2014 Colorado Ct NW (Dead End to Colorado St NW) Seal coat 6,264 2014 Colorado St NW (7th Ave NW to Dead End) Seal coat 31,509 2014 Connecticut St NW (Shady Ridge Rd NW to Campbell Ln NW) Seal coat 57,557 2014 Fischer St SW (Hayden Ave SW to Osgood Ave SW) Seal coat 8,544 2014 Goebel St NW (Dead End to Graham St SW) Seal coat 35,848 2014 Golf View Ct NW (8th Ave NW to Dead End) Seal coat 5,646 2014 Graham St SW (8th Ave SW to Roberts Rd SW) Seal coat 51,118 2014 Hayden Ave SW (Lake St SW to Fischer St SW) Seal coat 27,811 2014 Hidden Cir SW (Dead End to Roberts Rd SW) Seal coat 14,981 2014 Hwy 15 Service Rd (Echo Dr SE to Main St S) Seal coat 22,658 Att. 2 Page 5 Pavement Proiects 5 -year (2010-2014) Year Street Section Proiect type Protea SF 2014 Lake St SW (Roberts Rd SW to 2nd Ave SW) Seal coat 63,713 2014 Larson St SW (Goebel St SW to Roberts Rd SW) Seal coat 26,480 2014 Lewis Ave SW (Dead End to School Rd SW) Seal coat 18,292 2014 Louisiana St NW (7th Ave NW to 8th Ave NW) Seal coat 30,686 2014 Mahogany Ct SW (9th Ave SW to Roberts St SW) Seal coat 27,649 2014 Maryland St NW (Texas Ave NW to 7th Ave NW) Seal coat 44,419 2014 Minneosta St NW (Texas Ave NW to Golf Course Rd NW) Seal coat 28,388 2014 Oakland Ave SE (Main St 5 to Jefferson St SE) Seal coat 40,135 2014 Osgood Ave SW (Lake St SW to Dale St SW) Seal coat 35,514 2014 Otter St SW (South Grade Rd to Dead End) Seal coat 52,662 2014 Rolling Oaks Ln NW (Dead End to School Rd NW) Seal coat 26,528 2014 Shady Ridge Rd NW (7th Ave NW to North End) Seal coat 43,875 2014 Shiloh St NW (7th Ave NW to 8th Ave NW) Seal coat 23,215 2014 Texas Ave NW (California St NW to 5th Ave NW) Seal coat 88,868 2014 Thomas Ave SW (Lake St SW to Dale St SW) Seal coat 28,786 2014 Wagner St NW (8th Ave SW to Goebel St SW) Seal coat 21,889 2014 Westwood Dr NW (Dead End to Connecticut St NW) Seal coat 16,924 2014 Willow Dr SW (9th Ave SW t0 Dead End) Seal coat 17,120 Total Seal coat 4,136,373 Att. 2 Page 6 Pavement Projects 5 -year (2010-2014) Year Street Section Proiect type Project SF 2012 10" Ave NE (11Y" Ave NE to Elm St NE) Replay sealant 22,496 2012 6e' Ave NE (Prospect St NE to Spruce Ct NE) Replay sealant 7,504 2012 Alan St SW (Roberts Rd SW to School Rd SW) Replay sealant 43,303 2012 Charles St SW (Roe Ave SW to Lewis Ave SW) Replay sealant 13,197 2012 Circle Dr SW (Alan St SW to Dead end) Replay sealant 22,967 2012 Clark St NE (5°h Ave NE to 6" Ave NE) Replay sealant 26,592 2012 College Ave NE (Main St N to Hillcrest Rd NE) Replay sealant 66,928 2012 Elm St NE (McLeod Ave NE to North High Dr NE) Replay sealant 95,025 2012 Glen St NW (3`d Ave NW to 4t'Ave NW) Replay sealant 13,071 2012 Hackbarth St SE (5" Ave SE to Industrial Blvd SE) Replay sealant 29,915 2012 James St NW (4" Ave NW to 5" Ave NW) Replay sealant 20,023 2012 Kay St SW (Roberts Rd SW to Lea Ave SW) Replay sealant 15,588 2012 Kouwe St NW (4°h Ave NW to 5" Ave NW) Replay sealant 21,683 2012 Lea Ave SW (Alan St SW to Larson St SW) Replay sealant 20,428 2012 Lind St NW (3`d Ave NW to 4r" Ave NW) Replay sealant 10,662 2012 McLeod Ave NE (Main St N to Prospect St NE) Replay sealant 44,706 2012 Montana St NW (Les Kouba Pkwy NW to Si" Ave NW) Replay sealant 72,358 2012 Water St NW (4t" Ave NW to 5t' Ave NW) Replay sealant 23,488 2013 2od Ave NW (Franklin St NW to Main St N) Replay sealant 9,748 2013 2na Ave SE (Arch St SE to Michigan St SE) Replay sealant 19,029 2013 4t6 Ave SE (Dead end to Adams St NE) Replay sealant 12,155 2013 Carolina Ave NW (Alaska Ct NW to California St NW) Replay sealant 9,614 2013 Hanson Dr SW (Dead end to Lyndale Ave SW) Replay sealant 4,634 2013 Jefferson St SE (City limits to Century Ave SW) Replay sealant 122,680 2013 School Rd NW (Hwy 7 W to Golf Course Rd NW) Replay sealant 171,984 2013 Spruce Ct NE (6" Ave NE to Dead end) Replay sealant 5,907 2013 Texas Cir NW (Texas Ave NW to Dead end) Replay sealant 9,021 2013 Texas Ct NW (Texas Ave NW to Dead end) Replay sealant 8,812 2013 Alaska Ct NW (Carolina Ave NW to Dead end) Replay sealant 8,937 Att. 2 Page 7 Pavement Projects 5-year(2010-2014) Year Street Section Project type 2014 Brown St SW (Hwy 15 S to Division Ave SW) Replay sealant 2014 Division Ave SW (Grove St SW to Glen St SW) Replay sealant 2014 Franklin St SW (Hwy 15 5 to 5th Ave SW) Replay sealant 2014 Glen St SW (Hwy 15 5 to 5th Ave SW) Replay sealant 2014 Grove St SW (Hwy 15 S to 5th Ave SW) Replay sealant 2014 Miller Ave SW (Lynn Rd SW to Main St 5) Replay sealant 2014 Milwaukee Ave SW (Lynn Rd SW to Main St S) Replay sealant New construction Reconstruction Partial reconstruction Reclaim Mill -overlay Sealcoat Replay sealant Total Total area of City streets Percent affected by project Years to affect entire system with maintenance: I,�i 5 ..1- :? Total Replay sealant 5 -year totals- pavement area by project per year equivalent Proiect SF 54,199 15,559 66,147 51,954 74,869 53,664 53,815 47,350 _ 5 = 9,470 1% 439,888 - 5 = 87,978 6% 171,984: 5 = 34,397 2% 423,113 _ 5 = 84,623 6% 520,021 _ 5 = 104,004 7% 4,136,373 - 5 = 827,275 59% 1,322,662 _ 5 = 264,532 19% 7,014,042 _ 5 = 1,402,808 100% 13,592,680 13, 592, 680 51.3% _ 5 = 10.3% 10 years DRAFT - TO BE REVISED 2015 v E a a m Y = TMP1300Pvmt o - 105,000 605;000 186,000 419,000 332,750 2016PMP-1300 605.000 2015 E w 950;000 E E 1,149,500 484,500 2016 o- 1,149,500 2015 PMP -1303 oH 293,000 61,530 354,530 300,000 44,000 1(),530 PMP -1503 5th Ave SE (Main -Bridge) 354,530 n Year Proiect# Descriob u° 573,540 300,000 172,000 101,540 ¢ C7 3 3 PMP -1502 0 0 ,° 2015 2016 2015 TMP1300Pvmt MRmt Onct- Golf Course Rd NW) 500.000 105,000 605;000 186,000 419,000 332,750 2016PMP-1300 605.000 2015 PMP -1302 2nd Ave SE bridee 950;000 199500 1,149,500 484,500 2016 665,000 Bridee bondine 1,149,500 2015 PMP -1303 2nd Ave SE (Main -Adams) 293,000 61,530 354,530 300,000 44,000 1(),530 PMP -1503 5th Ave SE (Main -Bridge) 354,530 2015 PMP -1304 2nd Ave SE (Adams-Bridee) 474,000 99,540 573,540 300,000 172,000 101,540 South Central Trunk Storm 330,600 573,540 2015 PMP -1502 5th Ave SW (Lynn -Main) 371,000 77,910 448,910 130,000 318,910 550,000 115,500 448,910 201_5 PMP -1_504 South Central Trunk Storm 403,000 84.630 487;630 Monroe/Adams St SE business pk 400,000 59,430 87,630 487,630 2_015 UTL-1300 Pvmt Mem[ Utilities 330,578 69422 400;000 330,578 69.422 150000 150,000 100,000 400.000 2015 UTL-1502 5th Ave Utilities 330;578 69.422 40 01000 97,000 500,000 200,000 200,000 400.000 2015 WW -1103 Automated Meter Readine Svstem 650,000 - 650,000 400.0001 1 1 650,000 1650,000 200,0001 200,000 1 1 1 400,000 UYAL 2015 4,3W,156 766,954 5,069.110 600,000 1 532,000 11 2,734,480 1,000,000 350,000 187,430j 665,000 5.069,110 2016 2016 PMP -1207 Seal coating 275,000 57.750 332,750. 332,750 Capital projects 332,750 2016PMP-1300 Pvmt Memt 500,000 105,000 605,000 186.000 419.000 605,000 2016 PMP -1501 Cent,Ave SETH 15 -Jeff) 742,000 155,820 897,820 600,000 180,000 117,820 897,820 2016 PMP -1503 5th Ave SE (Main -Bridge) 888,000 186,480 1,074,480 32D,000 754,480 1,074,480 2016 PMP -1504 South Central Trunk Storm 330,600 69,400 400,000- 400,000 4KOD0 2016 PMP -1602 Washington Ave W (Lynn -Main) 550,000 115,500 665,500 199,000 466,500 665.500 2016 PW -35 Monroe/Adams St SE business pk 283,000 59,430 342,430 102,700 239,730 342,430 2016 UTL-1300 Pvmt M mt Utilities 330,578 69.422 400,000 150,000 150,000 100,000 400,000 2016 UTL-1501 Centur Ave SE Utilities 403 000 97,000 500,000 250,000 250.000 500,000 2015 UTL-1502 15th Ave Utilities 330,578 1 69,422 1 400.0001 1 1 1 200,0001 200,000 1 1 1 400,000 2016 UTL-1601 I Meter Replacement Program 1 150,000 1 1 150.0001 1 1 1 150,000 I I I I i 150,000 TOTAL 2016JE 4,782.756 985.224 5,767,980 600,000 4 987.700 ll 1.997,530 750.000 600.000 SOO,tl00 332,750 5,767,980 Att. 3 Page 1 DRAFT - TO BE REVISED 2017 o v t; � m - _-_- 2 E 3 0 - _ 105,000 605,000 186,000 419,000 PMP -1207 v a 2017 PMP -1504 South Central Trunk Storm 330,600 69,400 400,000 UTL-1300 PvmtM mt Utilities 330,578 400,000 400,000 2017 PMP -1601 Roberts Rd SW (McDonald -Dale) 975,000 204,750 1,179.750 350,000 729,750 400,000 100,000 Federal aid 1,179,750 2017 Year a Project# Description 260,400 1,500;400 700,000 460,000 340,400 421,750 100,000 Federal aid 816,750 1,500,400 2017 PMP -1703 Linden Ave SW (Dale -Lynn) 400,000 84,000 2017 - _-_- -- - -_- 2017 PMP -1300 Pvmt M mt 500,000 105,000 605,000 186,000 419,000 PMP -1207 Seal coating 605,000 2017 PMP -1504 South Central Trunk Storm 330,600 69,400 400,000 UTL-1300 PvmtM mt Utilities 330,578 400,000 400,000 2017 PMP -1601 Roberts Rd SW (McDonald -Dale) 975,000 204,750 1,179.750 350,000 729,750 400,000 100,000 Federal aid 1,179,750 2017 PMP -1701 School Rd SW SGR-Hwy7) 1,240,000 260,400 1,500;400 700,000 460,000 340,400 421,750 100,000 Federal aid 816,750 1,500,400 2017 PMP -1703 Linden Ave SW (Dale -Lynn) 400,000 84,000 484,000 149.000 335,000 2018 PMP -1802 484,000 2017 PMP -1704 Hassan St SE/NE (5th Av S -1st Av N) 400,000 84,000 484,000 149,000 335,000 Meter Replacement Program 150,000 484,000 2017 UTL-1300 I PP M mt Utilities 330,578 69,422 400,000 Undv Lo NE 265,000 150,000 150,000 100,000 400,000 2017 UTL-1701 School Rd SW Utilities 330,600 69.400 400,000 7,140 41,140 150,000 150,000 100.000 400,000 2017 UTL-1601 Meter Replacement Program 150,000 150,000 150,000 SS0000 150,000 OTA12017JL 11 4,656.778 546.372 5,4503,150 1 70,0011 1,294,000 2,159,150 450,OOp 300,000 600,000 lOP.000 0 5.603,150 2018 2018 PMP -1300 Pvmt M mt 500,000 105,000 605,000 186,000 419,000 605,000 2018 PMP -1207 Seal coating 275,000 57,750 332,750 332,750 Capital projects 332,750 2018 UTL-1300 PvmtM mt Utilities 330,578 69.422 400,000 190,575 150000 150,000 100,000 400,000 2018 UTL-1802 Dale St Utilities 330,578 69,422 400,000 174.240 iSQ000 150,000 100,000 400,000 2018 PMP -1702 McDonald Dr SW (Lakewood -School) 675,000 141,750 816,750 295,000 421,750 100,000 Federal aid 816,750 2018 PMP -1801 Dale St SW (Century -Roberts) 828,000 173,880 1001,880 500,000 308,000 193,880 1001880 2018 PMP -1802 Michigan St SE/NE (5th Ave-Hw 7) 378,000 79,380 457,380 140,616 316,764 457,380 2018 UTL-1601 Meter Replacement Program 150,000 SQ400 150,000l I 1 150,000 1 150,000 OTAL 26183,457,156 s96sp4 4,163,760 500.000 929,615 1,351,394 450,000 300000 200,000 a32,750 4,163,760 2019 2019 PMP -1300 P"'tM mt 500,000 105,000 605.000 186,000 419,000 605,000 2019 UTL-1300 Nrot M mt Utilities 330,578 69,422 400.000 150,000 150,000 100,000 400,000 2019 PMP -1901 Shady Ridge Rd NW 525.000 110,250 635,250 190,575 444,675 635,250 2019 PMP -1902 Hilltop Dr NE 480,000 100,800 580.800 174.240 406,560 580.800 2019 PMP -1903 Morningside Dr NE 42,000 8,820 50,820 15,246 35,574 50.820 2019 PMP -1904 Pauls Rd NE 110.000 23.100 133,100 39,930 93,170 133,100 2019 PMP -1905 Mark Dr NE 102,000 21,420 123,420 37,026 86,394 123,420 2019 PMP -1906 lGarden Rd NE 240.000 SQ400 290.400 87,120 703 710 290,400 2019 PMP -1907 Undv Lo NE 265,000 55.650 320,650 96195 224,455 320.650 2019 PMP -1908 Genes Dr NE 34,000 7,140 41,140 12,342 28,798 41.140 2019 UTL-1601 Meter Replacement Program 150,000 150,000 150,000 150,000 TOTAL 2019E 11 11 12,778,578 552.002J 3,330,580 838.674 1,941,906 300,000 150,000 100,000 3.330,580 DRAFT - TO BE REVISED Att. 4 Page 1 DRAFT - TO BE REVISED r DRAFT - TO BE REVISED I � 1 ! � ! Ij i Att. 4 Page 3 t i DRAFT - TO BE REVISED w�= HUTCHINSON CITY COUNCIL C11yur Request for Board ActionWz=p�� Agenda Item: DISCUSSION OF WAYFINDING SIGNAGE PROPOSAL Department: Planning LICENSE SECTION Meeting date: 11125Y2014 Application Complete NIA Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ New Business Time Requested (Minutes): 10 License Contingency NIA Attachments: Yes 6ACKGROUNDIEXPLAIVATION OFAGENDA ITEM: As discussed back in June with the City Council, staff solicited proposals from three companies on a wayfindinglgateway sign master plan for Downtown Hutchinson. This was one of the priorities listed in the Imagine Hutchinson Downtown Plan that was adopted in 2013. The City received 3 proposals from companies that do this kind of work. The companies were SEH, Inc., Hoisington Koegler Group, Inc. (HKGI), and Signia Design. Staff reviewed these proposals in detail and ranked the proposals as follows 1) HKGI 2) Signia Design 3) SFH, Inc - City staff felt that the HKGI proposal was the best value for the work that would be done. The price of the HKGI proposal was $18,750. The Signia Design price was $25,000. The SEH, Inc. proposal was $15,006. It is important to nate that these proposals weren't "bids" so each proposal has a little bit different scope of work. For this reason it was felt that the City would be getting the best value from the HKGI proposal for $18.750. It should be noted that HKGI completed the last two Downtown Master Plans for Hutchinson and did a very nice job. Staff has talked with the Economic Deveiopment Authority and Chamber of Commerce about a cost sharing arrangement for this project. Since each of these entities will be getting a benefit from this master plan staff felt a collaborative approach would be in everyone's best interest. Preliminary discussions are that the City could contribute $10,000 to $12,004 for the project with the EDA and Chamber splitting the rest of the required project costs. The CDA finance team and Board, as well as the Chamber Boards will be discussing the cost sharing in the next week or so. Staff hopes to have an idea of what the cost sharing contributions could be prior to the Council meeting on November 25th. Staff has discussed this possible expenditure with the Finance Department and it was suggested that the funding for this be taken from the Community Improvement Fund. If you have any questions please let me know Please seethe attached proposal from HKGI. BOARD ACTION REQUESTED; Approval to spend up to $18,750 on wayfindinglgateway signage master plan with the Hoisington Koegler Group, Inc. Fiscal Impact: $ 18,750.00 Funding Source: Community Improvement Fund FTE Impact: Budget Change: No Included in current budget: Na PROJECT SECTION: Total Project Cost: $ 18,750.00 Total City Cost: $ 12,000.00 Funding Source: Community Improvement Fund Remaining Cost: $ 6,750.04 Funding Source: EDA/Chamber Creative Solutions for Land Planning and Design Hoisington Koegler Group Inc. October 10, 2014 Dan Jochum, AICP Director of Building, Planning, & Zoning City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Dear Dan and Members of the Selection Group, On behalf of Hoisington Koegler Group Inc. (HKG0, we are pleased to submit this letter proposal to provide professional design services related to the Wayfinding & Signage Master Plan for Downtown Hutchinson. Our firm's familiarity with the community through our work on the Downtown Action Plan in 2013 provides a strong foundation for the system level thinking and detailed design work needed for this effort. Beyond the planning and urban design aspects of our firm, we have a great track record of designing wayfinding and signage for numerous communities and government entities (see our attached supplemental Project Experience collection). HKGi will blend our understanding of Downtown Hutchinson with our park system planning, urban design, streetscape design and wayfinding/ signage design expertise to create a wayfinding/ signage master plan that is creative and unique, but also practical; reflecting the history and identity of Downtown Hutchinson and the tremendous natural and recreational resource of the Crow River. Our outstanding reputation for providing high quality landscape architecture, detailed wayfinding/ signage design, material specification, and clear messaging will assure the Wayfinding & Signage Master Plan for Downtown Hutchinson will be efficient, functional and timeless. To complete this effort we offer the following work plan: WORK PLAN Phase 1: Detailed Analysis and Preliminary Design The first phase will set the foundation for detailed design exploration and further our understanding of the existing signage system and key destinations. We will begin with a Kick-off meeting with City Staff to confirm the goals and objectives, tour the downtown and anticipated signage locations, collect site photography and conduct an on-site assessment of the existing signage. We will also finalize the project schedule and desired interaction with an anticipated Project Advisory Committee (PAC), to be established by City Staff. HKGi will develop preliminary design ideas for signage and wayfinding and a corresponding master plan for sign location, type, and character and then meet with the PAC to review these preliminary ideas. Core tasks, meetings and deliverables for phase one include: Core Tasks: • Conduct an on-site assessment of all vehicular, bicycle, and pedestrian pathway signage details for analysis and review • Provide preliminary system design noting locations of all sign types • Develop a preliminary signage design "hierarchy" based on the specific functions and needs throughout the downtown • Review materials with the City Staff & Project Advisory Committee 123 North Third Street, Suite 100, Minneapolis, MN 55401-1659 Ph(612)252.7135 Fx (612) 338.6838 Wayfinding & Signage Master Plan — Downtown Hutchinson Page 2 of 3 October 10, 2014 Meetings: • Kickoff Meeting with City Staff o Confirm goals & objectives, and verify project schedule o Collect any additional, necessary background data o Conduct site tour/ assessment (with City staff if available) to identify preliminary locations for gateway signs and wayfinding/ signage o Collect site photography for preliminary locations, key intersections, key streets, and document existing signage conditions (vehicular, pedestrian and bicycle) • Design Workshop / Brainstorming Session o hl this session we propose to work with local artists and the PAC to brainstorm and generate ideas/ themes for the wayfinding/ signage (this could be a similar group to the Focus Groups established in the Downtown Action Plan). We envision this as a 2-4 hour interactive session (potentially at the Center for the Arts) to sketch, draw, model and map potential locations, sign ideas, discuss the key destinations, the arrival experience to downtown via automobile, bike or by foot, and physical means to accomplish the effort. We believe integrating the community early in the process will spark creative ideas to carry through to the schematic design process, deeply rooting the Wayfinding & Signage Master plan into the identity and character of the community. Project Advisory Committee Meeting 41 o Review Site Assessment o Review conceptual wayfinding/ signage and gateway sign sketches/drawings ■ Identify materials, core dimensions, and character ■ Preliminary cost ranges o Review preliminary gateway and wayfinding/ signage master plan with signage location alternatives • Conference Calls with City Staff as needed Deliverables: • Existing conditions analysis for all wayfinding/ signage • Site photography of key gateway and wayfinding/ signage locations • Preliminary wayfinding/ signage concepts for range of sign types — section/elevations(up to 3) • Preliminary map(s) depicting all gateway and wayfingfing/ signage locations and placement • Meeting summaries Phase 2: Schematic Design & Preferred Master Plan hl the second phase of work HKGi will develop a preferred wayfinding and signage master plan to review with the PAC and City Staff. We will develop schematic designs of each sign type, provide an opinion of probable cost, and develop a master plan map indicating sign placement and orientation. We will conduct a community open house meeting for the public to evaluate and comment on the design alternatives and potential signage locations. We will collect the feedback from the open house and present the information to the Project Advisory Committee. Based on final direction from the PAC & City Staff, we will make modifications and present the final document to the City Council. Core tasks, meetings and deliverables for phase two include: Core Tasks: • Provide preferred wayfinding/ signage master plan depicting each sign location and type • Provide preferred signage details, dimensions and specifications for each sign type • Provide budget estimates for each sign type Meetings: Wayfinding & Signage Master Plan — Downtown Hutchinson Page 3 of 3 October 10, 2014 • Community Open House • Project Advisory Committee Meeting 42 o Review Open House feedback on concepts o Review preferred wayfinding/ signage and gateway sign schematic designs ■ finalize materials, core dimensions, content, and character elements ■ provide opinion of probable cost on schematic sign design o Review preferred wayfinding/ signage master plan indicating signage location and type • Conference Calls with City Staff as needed • City Council Meeting to present the Wayfinding & Signage Master Plan Deliverables: • Complete Wayfinding & Signage Master Plan o Complete schematic designs for all desired sign types o Complete map depicting all wayfindfing/ signage locations and placement • City Council Presentation PROPOSED FEES: For this effort we will bill our services on an hourly basis for a not to exceed amount of $18,750.00. Below is a breakdown by phase for fees. Phase Fee Detailed Analysis & Preliminary Design $8,350.00 Schematic Design & Preferred Master Plan $9,500.00 Expenses (printing & mileage) $900.00 Total $18,750.00 Hourly rates will be per our standard hourly rate schedule provided as Attachment A. Bryan Harjes will serve as the project manager and lead designer and Gabrielle Grinde will serve as the landscape architect supporting this effort. We estimate the project to take approximately 3-4 months to complete from time of acceptance. Thank you for the opportunity to submit this proposal. If you have any questions please feel free to contact us, and if you find this proposal acceptable please sign and return and we will consider your signature below as your authorization for us to proceed. We look forward to working with the City of Hutchinson on this exciting project. Sincerely, Bryan Harjes RLA, LEED AP Principal 612.252.7124 or bharjeskhkgi.com Date: City of Hutchinson Representative HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Contribution to The Hutchinson Center For the Arts Department: City Council LICENSE SECTION Meeting Date: 11/28/2014 Application Complete N/A Contact: Agenda Item Type: Presenter: Mayor Steve Cook Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: State statute allows cities to make donations to art organizations (471.941). In 2012 the City Council approved a three year annual contribution of $15,000 to the Hutchinson Center For the Arts as a way to support the organization and help provide art programing to residents of the city. The Center For the Arts currently has thirteen art organizations as members, including the Hutchinson Parks, Recreation, and Community Education Department. The Center is a hub of activity - whether hosting classes, exhibits, performances, community meetings or special events. The Center is currently finishing up on the Arts Lab board development program and the board has been working with a consultant to help strengthen their fundraising capabilities. Financially, with the help of the City's annual contribution, the Center is currently breaking even. Renewal of this annual contribution will help the Center continue to provide valuable programming to city residents. Park and Rec Director Dolf Moon has said previously that the City could not come close to providing a comparable arts program for $15,000/year and supports this contribution. It is suggested by Controller Andy Reid that the money to renew this annual contribution come from the Community Improvement Fund. There is sufficient money in the fund to cover this expense and additional money will be going to the fund during this three year period as various bond funds are closed. Controller Andy Reid and representatives from the Center for the Arts will be present at the meeting if the council has questions. BOARD ACTION REQUESTED: Motion and approval to renew the City's three year $15,000 annual contribution to the Hutchinson Center For the Arts for the years 2015, 2016 and 2017 Fiscal Impact: $ 15,000.00 Funding Source: Community Improvement Fund FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 45,000.00 Total City Cost: $ 45,000.00 Funding Source: Community Improvement Fund Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Amendment to Resolution for Funding For Public Arts Commission Department: City Council LICENSE SECTION Meeting Date: 11/25/2014 Application Complete N/A Contact: Agenda Item Type: Presenter: Mayor Steve Cook Reviewed by Staff ❑ New Business Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: On April 26th, 2011 the Council adopted Resolution #13873 which authorized funding for public arts projects in the city. This included allowing "up to" $15,000 to be budgeted annually in the Capital Projects Fund (CIP) budget to be utilized on public arts projects. Any unused monies could be carried over to the next year if the project had not been completed in the preceding year. Since 2013 the Public Arts Commission has been sponsoring the Sculpture Stroll which, with stipends to artists, advertising and brochure costs, runs about $7,000/year for the six pieces currently being leased. However, there has been talk about adding additional pieces to the sculpture stroll and possibly purchasing pieces of art occasionally, perhaps through a "people's choice award". Potential purchases would be a way to add to the city's permanent public art inventory and would also raise interest in artists to show their art as part of the sculpture stroll program and help ensure high quality art continues to be a part of that program. Typically pieces run from $5,000-$15,000. In addition other public art programing could be added in the future and/or there may be a desire to add other permanent pieces of public art in the city outside the sculpture stroll program. To help the Public Arts Commission be able to plan their programming and recognizing that allowing funds to be set aside will more easily facilitate future public arts projects and help leverage donations and grants, I am requesting that resolution #13873 be amended to say that $20,000 "shall" be budgeted annually in the Capital Projects Fund for public arts projects and that any unused money shall be carried forward from one year to the next up to a maximum amount of $50,000. This $20,000 allocation would start for the 2014 calendar year and expenses for this year's sculpture stroll would come from that. Finally, a line was added that would require City Council approval before a piece of public art would be purchased from these funds. BOARD ACTION REQUESTED: Adopt Resolution No. 14356 Fiscal Impact: $ 20,000.00 Funding Source: Capital Projects Fund FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14356 A RESOLUTION AMENDING RESOLUTION 13873 AUTHORIZING FUNDING OF PUBLIC ART PROJECTS IN THE CITY OF HUTCHINSON Whereas, The City of Hutchinson encourages and has provided Processes and Policies for the implementation of Public Arts projects, and: Whereas, Statutes of the State of Minnesota authorize the City to undertake such projects under, section 471.941, NOW THEREFORE BE IT RESOLVED THAT THE CITY OF HUTCHINSON: (1) That $25,000 from the City's public sites fund shall be used for the purpose of creating and maintaining public art within the city under the direction of the Public Arts Commission and the City Council. (2) That e $15,000 annually may shall be budgeted from the Community Improvement Fund budget to be utilized for public arts projects on public property within the city, as provided by state statute and provided by the City Council. Any unused money e}ay shall be carried ever- e the ne3it ealendar- year- if the pr-qjeet has net been eempleted by the end ef the pr-eeeding ye forward from one year to the next uP to a maximum amount of $30,000. (3) That $5,000 of the annual CIP budget shall be set aside and held in a separate account for the maintenance of public art on public property within the city. Any unused monies shall be carried forward from one year to the next up to a maximum amount of $10,000. (4) That grants or private donations to the city for public art projects shall be set aside in a separate account and shall be used to fund art projects and maintenance before public money is expended on the same. (5) That City Council approval is required before a piece of public art is purchased with these funds Adopted by the City Council this 25h day of November, 2014. Steven W. Cook, Mayor ATTEST: Marc Sebora, Interim City Administrator ev��e ®IL t t Cc) RESOLUTION NO. 14356 A RESOLUTION AMENDING RESOLUTION 13873 AUTHORIZING FUNDING OF PUBLIC ART PROJECTS IN THE CITY OF HUTCHINSON Whereas, The City of Hutchinson encourages and has provided Processes and Policies for the implementation of PubliC Arts projects, and: Whereas, Statutes of the State of Minnesota authorize the City to undertake such projects under section 471.941, NOW THEREFORE BE IT RESOLVED THAT THE CITY OF HUTCHINSON: (1) That $25,000 from the City's public sites fund shall be used for the purpose of creating and maintaining public art within the city under the direction of the Public Arts Commission and the City Council. (2) That up4e $20,000 annually ffhty shall be budgeted in the Capital Projects Fund (CIP) budget to be utilized for public arts projects on public property within the city, as provided by state statute and provided by the City Council. Any unused money shall be carried to the „��r* ealendar- year- if the pr-ejeet has net been eempleted by the end ef the pr-eeeding yeff forward from one year to the next up to a maximum of $50,000. (3) That $5,000 of the annual CIP budget shall be set aside and held in a separate account for the maintenance of public art on public property within the city. Any unused monies shall be carried forward from one year to the next up to a maximum amount of $10,000. (4) That grants or private donations to the city for public art projects shall be set aside in a separate account and shall be used to fund art projects and maintenance before public money is expended on the same. (5) That City Council approval is required before a piece of public art is purchased with these funds. Adopted by the City Council this 25th day of November, 2014 Steven W. Cook, Mayor ATTEST: Marc Sebora, Interim City Administrator HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Discussion of Revising On-Sale Intoxicating Liquor License Fee Department: Administration LICENSE SECTION Meeting Date: 11/25/2014 Application Complete N/A Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff ❑ New Business Time Requested (Minutes): 0 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: The Council held a workshop in September in reference to the City's liquor code. During workshop discussions, it was expressed by intoxicating liquor license holders that the liquor license fee of $3700.00 was unfavorable and they requested that the Council considering lowering the license fee, based on various reasonings. Therefore, I felt that perhaps the Council should discuss revising the on-sale intoxicating liquor license fee before the end of 2014 so that if any changes are made, the fee schedule can be amended accordingly before being adopted for 2015. BOARD ACTION REQUESTED: Discuss revising on-sale intoxicating liquor license fee Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Set City of Hutchinson 2015 Organizational Meeting Department: Administration LICENSE SECTION Meeting Date: 11/25/2014 Application Complete N/A Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: The Hutchinson City Charter states that on the first business day in January following a regular municipal election, the Council shall meet and the newly elected members of the Council shall assume their duties. The first business day in January is January 2nd. At this meeting, the Council Members and Mayor will be sworn in and other organizational items will be reviewed and acted on. The Council will need to consider what time time to hold this organizational meeting. BOARD ACTION REQUESTED: Set City of Hutchinson organizational meeting for January 2, 2015. Fiscal Impact: Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: October 2014 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 11/25/2014 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: For Council review, attached are the October Financial Reports for the general fund and enterprise funds. Also attached is the October Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: REVENUES: Taxes Other Taxes Licenses & Permits Intergovernmental Revenue Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfers -In Capital Contributions TOTAL REVENUES EXPENDITURES: Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay TOTAL EXPENDITURES TOTAL REVENUE OVER (UNDER) EXPENDITURES Summary Income Statement General Fund October 31, 2014 Month of YTD Actual 2014 Budget October 2014 October 2014 2014 Budget Balance YTD Actual Used October 2013 2013 Budget % Used - 2,295,387.29 4,491,446.00 (2,196,058.71) 51.1% 2,280,855.16 4,491,446.00 50.8% 54,543.79 210,057.84 245,000.00 (34,942.16) 85.7% 129,442.37 140,000.00 92.5% 46,319.86 252,479.32 240,000.00 12,479.32 105.2% 243,547.91 222,775.00 109.3% 261,272.97 1,118,224.02 1,094,270.00 23,954.02 102.2% 1,114,600.65 1,099,265.00 101.4% 110,433.36 1,246,822.94 2,045,923.00 (799,100.06) 60.9% 1,288,363.13 2,056,731.00 62.6% 4,624.33 48,416.76 50,000.00 (1,583.24) 96.8% 50,202.30 45,000.00 111.6% 81,967.56 448,184.80 646,500.00 (198,315.20) 69.3% 271,408.90 325,625.00 83.4% 410,483.00 1,124,241.00 2,066,653.00 (942,412.00) 54.4% 1,176,037.01 2,108,846.00 55.8% - 0.0% 6,250.00 0.0% 969,644.87 6,743,813.97 10,879,792.00 (4,135,978.03) 62.0% 6,554,457.43 10,495,938.00 62.4 702,279.55 5,697,387.44 7,009,709.00 1,312,321.56 81.3% 5,576,028.16 6,778,616.00 82.3% 52,500.71 622,342.33 781,887.00 159,544.67 79.6% 597,308.54 783,840.00 76.2% 122,787.13 1,952,390.65 2,262,536.00 310,145.35 86.3% 1,994,540.02 2,393,441.00 83.3% 46,430.62 309,859.55 533,068.00 223,208.45 58.1% 216,092.99 446,805.00 48.4% - 94,030.00 96,000.00 1,970.00 97.9% 93,236.00 93,236.00 100.0% 14,550.00 20,047.52 - (20,047.52) 100.0% 8,002.10 - 100.0% 938,548.01 8,696,057.49 10,683,200.00 1,987,142.51 81.4% 8,485,207.81 10,495,938.00 80.8 31,096.86 (1,952,243.52) 196,592.00 (2,148,835.52) (1,930,750.38) General Fund Revenues by Department Department Month of YTD Actual 2014 Budget YTD Actual October 2014 October 2014 2014 Budqet Balance % Used October 2013 2013 Budqet % Used Mayor & City Council - - - - 0.0% - - 0.0% City Administrator 8,268.75 33,075.00 48,075.00 15,000.00 68.8% 37,278.00 48,075.00 Passport application revenue was budgeted at $15K for 2014 but the program was discontinued in December 2013. 77.5% Elections - 100.00 (100.00) 100.0% - - 0.0% Finance Department 1,053.62 3,752.71 - (3,752.71) 100.0% 1,178.92 - 100.0% Motor Vehicle 27,988.22 309,399.25 310,500.00 1,100.75 99.6% 288,025.54 ATM revenue is higher than expected but is offset by higher expense as well. 288,500.00 99.8% Assessing - - - - 0.0% - - 0.0% Legal 37,887.50 96,540.00 98,162.00 1,622.00 98.3% 84,023.67 105,151.00 79.9% Planning 7,273.54 39,314.40 14,300.00 (25,014.40) 274.9% 20,337.27 10,775.00 188.7% Information Services 25,963.00 115,852.00 119,852.00 4,000.00 96.7% 91,839.50 114,352.00 80.3% City Hall Building 50.00 1,710.00 7,200.00 5,490.00 23.8% 1,700.00 7,200.00 23.6% Police Department 228,925.64 558,192.69 668,530.00 110,337.31 83.5% 395,732.51 371,648.00 106.5% Emergency Management - - - - 0.0% - - 0.0% Safety Committee - - - - 0.0% - - 0.0% Fire Department 1,227.00 8,298.25 72,500.00 64,201.75 11.4% 27,939.29 66,000.00 42.3% Protective Inspections 40,106.72 189,977.09 171,100.00 (18,877.09) 111.0% 183,244.59 162,900.00 112.5% Engineering 1,084.65 2,099.78 468,720.00 466,620.22 0.4% 7,213.87 Annual engineering fees related to the street projects are recorded at year-end. 465,756.00 1.5% Streets & Alleys 40,373.91 183,648.61 222,000.00 38,351.39 82.7% 182,240.04 217,000.00 84.0% Park/RecreationAdministration 31.90 38,280.48 73,455.00 35,174.52 52.1% 37,486.08 71,000.00 52.8% Recreation 5,123.98 183,252.72 211,000.00 27,747.28 86.8% 192,347.02 220,000.00 87.4% Senior Citizen Center 1,009.07 54,309.23 57,500.00 3,190.77 94.5% 57,301.95 57,500.00 99.7% Civic Arena 3,518.12 91,784.60 233,000.00 141,215.40 39.4% 165,084.23 233,000.00 Due to the refrigeration project, no summer ice programs were offered. Expenses are lower as well. 70.9% Park Department 10,076.65 125,849.95 154,000.00 28,150.05 81.7% 107,059.14 154,000.00 69.5% Recreation Building & Pool 8,686.02 114,561.86 111,000.00 (3,561.86) 103.2% 112,931.02 111,000.00 101.7% Events Center 8,371.84 82,193.22 115,000.00 32,806.78 71.5% 88,018.54 115,000.00 76.5% Evergreen Building 427.00 4,529.00 5,533.00 1,004.00 81.9% 7,930.05 9,900.00 80.1% Library - 500.00 1,000.00 500.00 50.0% 1,100.00 - 100.0% Cemetery 6,905.05 85,750.50 85,100.00 (650.50) 100.8% 80,913.41 100,075.00 80.9% Airport 301.70 65,861.82 94,500.00 28,638.18 69.7% 50,282.97 90,600.00 55.5% Revenue Department 404,172.73 4,253,622.55 7,459,407.00 3,205,784.45 57.0% 4,217,645.04 7,399,653.00 57.0% Unallocated General Expense 100,818.26 101,358.26 78,358.00 (23,000.26) 129.4% 115,604.78 76,853.00 150.4% TOTAL REVENUES 969 644.87 6,743,813.97 10 879 792.00 4,135,978.03 62.0 % 6,554,457.43 10 495 938.00 62.4% General Fund Expenditures by Department Department Month of YTD Actual 2014 Budget YTD Actual October 2014 October 2014 2014 Budqet Balance % Used October 2013 2013 Budqet % Used Mayor & City Council 4,434.90 37,053.81 48,823.00 11,769.19 75.9% 35,765.33 52,016.00 68.8% City Administrator 19,174.43 292,078.79 412,884.00 120,805.21 70.7% 327,980.08 387,401.00 84.7% Elections 883.35 9,605.88 15,962.00 6,356.12 60.2% 2,322.29 10,000.00 23.2% Finance Department 17,179.24 231,819.15 295,894.00 64,074.85 78.3% 295,626.50 371,863.00 79.5% Motor Vehicle 22,783.23 233,362.09 254,100.00 20,737.91 91.8% 250,586.62 275,413.00 Higher than budget due to ATM expense which is offset by higher ATM revenue as well. All other expenses are under budget. 91.0% Assessing - 60,963.00 60,963.00 - 100.0% 61,005.00 61,911.00 98.5% Legal 28,270.27 205,403.23 256,142.00 50,738.77 80.2% 181,890.78 252,067.00 72.2% Planning 12,488.49 109,242.89 135,012.00 25,769.11 80.9% 117,986.57 123,210.00 95.8% Information Services 40,056.26 328,568.90 427,012.00 98,443.10 76.9% 403,331.47 499,332.00 80.8% City Hall Building 3,586.79 69,458.32 83,494.00 14,035.68 83.2% 74,681.11 121,096.00 61.7% Police Department 243,240.69 2,522,903.83 3,197,339.00 674,435.17 78.9% 2,297,701.07 2,889,291.00 79.5% Emergency Management 37.29 5,608.61 14,839.00 9,230.39 37.8% 17,404.04 13,000.00 133.9% Safety Committee 151.64 8,088.96 13,276.00 5,187.04 60.9% 8,103.51 13,450.00 60.2% Fire Department 38,369.19 222,358.04 273,924.00 51,565.96 81.2% 253,172.86 309,187.00 81.9% Protective Inspections 15,694.13 153,814.28 178,407.00 24,592.72 86.2% 154,594.37 208,350.00 74.2% Engineering 30,285.48 330,060.29 424,543.00 94,482.71 77.7% 427,779.11 465,756.00 91.8% Streets & Alleys 59,679.67 1,264,326.99 1,374,733.00 110,406.01 92.0% 1,151,429.69 1,369,738.00 Extreme winter adversely affected budget. Dept is holding line on expenses the rest of the year. 84.1% Park/Recreation Administration 16,640.38 176,093.28 218,929.00 42,835.72 80.4% 180,552.70 213,127.00 84.7% Recreation 9,716.56 185,282.78 218,072.00 32,789.22 85.0% 181,976.23 217,610.00 83.6% Senior Citizen Center 6,188.32 64,408.87 68,620.00 4,211.13 93.9% 71,591.76 69,749.00 Higher expenses related to the number of senior events offerred which is offset by higher reimbursements from the seniors. 102.6% Civic Arena Park Department 12,669.42 40,840.81 218,573.08 661,801.71 309,957.00 794,003.00 91,383.92 132,201.29 70.5% 83.4% 270,201.72 656,166.87 331,469.00 757,260.00 81.5% 86.7% Recreation Building & Pool 5,430.48 166,274.02 190,756.00 24,481.98 87.2% 155,174.09 Higher expenses incurred in getting the wading pool operational for the summer. 185,885.00 83.5% Events Center 14,267.98 175,903.00 219,027.00 43,124.00 80.3% 162,880.94 213,650.00 76.2% Evergreen Building 152.75 10,237.47 17,393.00 7,155.53 58.9% 13,261.15 11,880.00 111.6% Library 40,423.68 184,640.48 190,606.00 5,965.52 96.9% 188,659.93 190,937.00 Pioneerland fee of $157, 046 is the majority of the expenses. Final quarterly payment was made in October. 98.8% Cemetery 19,588.46 94,886.91 107,072.00 12,185.09 88.6% 70,649.27 109,104.00 64.8% Airport 12,930.48 75,692.74 99,776.00 24,083.26 75.9% 70,126.87 99,700.00 70.3% Revenue Department - - - - 0.0% - - 0.0% Unallocated General Expense 223,383.64 597,546.09 781,642.00 184,095.91 76.4% 402,605.88 672,486.00 59.9% TOTAL EXPENDITURES 938 548.01 8,696,057.49 10 683 200.00 1,987,142.51 81.4% 8,485,207.81 10 495 938.00 80.8 Summary Income Statement Liquor Fund October 31, 2014 TOTAL REVENUES 446,698.32 4,509,558.40 5,398,000.00 (888,441.60) 83.5% 4,313,651.43 5,428,550.00 79.5 Gross Margin % 26.9% 24.7% 25.0% 24.6% 24.1% EXPENDITURES Cost of Sales Month of YTD Actual 4,045,650.00 2014 Budget 83.8% YTD Actual 4,115,697.00 78.9% Wages & Benefits October 2014 October 2014 2014 Budget Balance % Used October 2013 2013 Budget % Used REVENUES: 643.67 14,218.19 15,600.00 1,381.81 91.1% 14,303.72 16,600.00 86.2% Sales - Liquor 153,871.71 1,499,080.21 1,811,000.00 (311,919.79) 82.8% 1,416,161.50 1,803,150.00 78.5% Sales - Wine 72,862.13 680,477.91 951,000.00 (270,522.09) 71.6% 695,719.83 898,430.00 77.4% Sales - Beer 212,315.65 2,280,753.98 2,631,000.00 (350,246.02) 86.7% 2,193,895.29 2,709,500.00 81.0% Sales - Other 7,549.20 46,538.91 2,000.00 44,538.91 2326.9% 3,573.26 14,470.00 24.7% Other Revenues 99.63 2,707.39 3,000.00 (292.61) 90.2% 4,301.55 3,000.00 143.4 TOTAL REVENUES 446,698.32 4,509,558.40 5,398,000.00 (888,441.60) 83.5% 4,313,651.43 5,428,550.00 79.5 Gross Margin % 26.9% 24.7% 25.0% 24.6% 24.1% EXPENDITURES Cost of Sales 326,494.77 3,391,415.88 4,045,650.00 654,234.12 83.8% 3,247,239.73 4,115,697.00 78.9% Wages & Benefits 37,263.68 417,762.08 502,400.00 84,637.92 83.2% 395,378.46 488,190.00 81.0% Supplies 643.67 14,218.19 15,600.00 1,381.81 91.1% 14,303.72 16,600.00 86.2% Services & Charges 10,996.86 144,612.96 186,264.00 41,651.04 77.6% 160,102.70 196,750.00 81.4% Miscellaneous Expenses 20.00 3,571.99 5,500.00 1,928.01 64.9% 4,889.21 3,650.00 134.0 Depreciation Expense - - 73,600.00 73,600.00 0.0% - 70,940.00 0.0% Capital Outlay 98.40 31,677.02 27,000.00 (4,677.02) 117.3% 14,098.05 31,000.00 45.5% Debt Service - - 128,385.00 128,385.00 0.0% - 128,295.00 0.0% Transfers -Out - - 450,000.00 450,000.00 0.0% - 435,000.00 0.0% TOTAL EXPENDITURES 375,517.38 4,003,258.12 5,434,399.00 1,431,140.88 73.7% 3,836,011.87 5,486,122.00 69.9 TOTAL REVENUE OVER (UNDER) EXPENDITURES 71,180.94 506,300.28 (36,399.00) 542,699.28 477,639.56 (57,572.00) Comments REVENUES: Year to Date Sales YTD Customer Count 186,268 182,026 2.3 Average Sale per Customer $24.20 $23.67 2.2 2014 2013 Change Liquor 1,499,080 1,416,162 5.9% Wine 680,478 695,720 -2.2 Beer 2,280,754 2,193,895 4.0% Other 46,539 3,573 1202.4% Total Sales 4,506,851 4,309,350 4.6% YTD Customer Count 186,268 182,026 2.3 Average Sale per Customer $24.20 $23.67 2.2 18,907 17,793 6.3% $23.62 $22.63 4.4 With the new cash register system and software, discounts are being recorded as reductions in the specific sales categories (Liquor, Wine & Beer). This is a change from the prior system that was able to record all discounts as a separate category that was included within the Sales -Other line item. Therefore, starting in July 2014 with the new system, the Other category will grow larger than the prior year while Liquor, Wine and Beer will be reduced due to the accounting for the discounts. The Other sales line includes all other sales items such as ice, soda, mixes, souvenirs, etc. Monthly Sales 2014 2013 Change 153,872 139,322 10.4 72,862 66,374 9.8% 212,316 195,511 8.6 7,549 1,397 440.2% 446,599 402,605 10.9 18,907 17,793 6.3% $23.62 $22.63 4.4 With the new cash register system and software, discounts are being recorded as reductions in the specific sales categories (Liquor, Wine & Beer). This is a change from the prior system that was able to record all discounts as a separate category that was included within the Sales -Other line item. Therefore, starting in July 2014 with the new system, the Other category will grow larger than the prior year while Liquor, Wine and Beer will be reduced due to the accounting for the discounts. The Other sales line includes all other sales items such as ice, soda, mixes, souvenirs, etc. Summary Income Statement Water Fund October 31, 2014 Month of YTD Actual 2014 Budget YTD Actual October 2014 October 2014 2014 Budget Balance % Used October 2013 2013 Budget % Used REVENUES: Local Sales Tax 55,510.11 466,150.36 650,000.00 (183,849.64) 103,667.74 71.7% 376,235.59 420,000.00 89.6% Water Sales 239,745.50 1,991,915.30 2,381,500.00 (389,584.70) 124,250.00 83.6% 2,034,220.35 2,347,500.00 86.7% Charges for Services 3,991.31 46,645.42 42,500.00 4,145.42 375,231.23 109.8% 51,249.64 41,000.00 125.0 Investment Earnings - (28.73) 20,000.00 (20,028.73) -0.1% 2,928.15 20,000.00 14.6 Reimbursements 455.00 2,636.83 64,192.00 (61,555.17) - 4.1% 4,231.75 64,148.00 6.6% Other Financing Sources - - - 0.0% Capital Outlay 0.0% - - 0.0 Fund Balance 0.0% 292,950.00 250,000.00 117.2% 0.0% 0.0 TOTAL REVENUES 299,701.92 2,507,319.18 3,158,192.00 (650,872.82) 79.4% 2,468,865.48 2,892,648.00 85.3 EXPENDITURES: Wages & Benefits 30,731.14 323,812.26 427,480.00 103,667.74 75.7% 354,868.51 465,623.00 76.2% Supplies 11,152.79 84,928.25 124,250.00 39,321.75 68.4% 89,060.97 128,825.00 69.1% Services & Charges 10,858.75 375,231.23 409,618.00 34,386.77 91.6% 375,634.51 440,470.00 85.3% Miscellaneous Expenses 239.94 9,728.55 22,000.00 12,271.45 44.2% 9,203.25 15,850.00 58.1 Depreciation Expense - - 1,105,500.00 1,105,500.00 0.0% - 1,057,860.00 0.0% Capital Outlay - 250,000.00 250,000.00 0.0% 292,950.00 250,000.00 117.2% Debt Service 1,043,720.15 1,229,916.00 186,195.85 84.9% 1,037,071.68 1,218,848.00 85.1 Transfers -Out 43,145.00 43,145.00 0.0% 43,145.00 0.0 TOTAL EXPENDITURES 52,982.62 1,837,420.44 3,611,909.00 1,774,488.56 50.9% 2,158,788.92 3,620,621.00 59.6 TOTAL REVENUE OVER (UNDER) EXPENDITURES 246,719.30 669,898.74 (453,717.00) 1,123,615.74 310,076.56 (727,973.00) Summary Income Statement Sewer Fund October 31, 2014 Comments REVENUES: Sewer Sales Total YTD sales are up 2.0% when compared to last year's sales without the Ethanol Plant 2013 billings of $128,214. Month of YTD Actual 2014 Budget YTD Actual October 2014 October 2014 2014 Budget Balance % Used October 2013 2013 Budget % Used REVENUES: Local Sales Tax 55,510.12 466,495.97 650,000.00 (183,504.03) 71.8% 519,410.63 580,000.00 89.6% Sewer Sales 286,776.50 2,718,466.64 3,132,000.00 (413,533.36) 86.8% 2,768,489.33 3,190,000.00 86.8% Permits - 6,700.00 7,000.00 (300.00) 95.7% 6,877.81 7,000.00 98.3 Charges for Services 5,119.00 7,000.00 (1,881.00) 73.1% 1,342.78 7,000.00 19.2% Investment Earnings - (805.48) 20,000.00 (20,805.48) -4.0% 4,025.07 20,000.00 20.1 Reimbursements 1,314.32 27,156.07 64,192.00 (37,035.93) 42.3% 17,662.64 64,148.00 27.5% Other Financing Sources - - - 0.0% - - 0.0 Fund Balance - 0.0% 0.0 TOTAL REVENUES 343,600.94 3,223,132.20 3,880,192.00 (657,059.80) 83.1% 3,317,808.26 3,868,148.00 85.8 EXPENDITURES: Wages & Benefits 43,871.51 488,083.55 608,184.00 120,100.45 80.3% 481,624.85 653,623.00 73.7% Supplies 14,922.06 171,664.63 249,810.00 78,145.37 68.7% 157,934.05 254,700.00 62.0% Services & Charges 17,240.83 590,357.09 743,765.00 153,407.91 79.4% 607,661.52 837,960.00 72.5% Miscellaneous Expenses 186.44 26,287.45 26,100.00 (187.45) 100.7% 16,534.31 27,000.00 61.2 Depreciation Expense - - 1,589,300.00 1,589,300.00 0.0% - 1,647,960.00 0.0% Capital Outlay - 350,000.00 350,000.00 0.0% 68,199.57 350,000.00 19.5% Debt Service 1,362,621.37 1,590,266.00 227,644.63 85.7% 1,354,760.01 1,528,394.00 88.6% Transfers -Out 43,145.00 43,145.00 0.0% 43,145.00 0.0 TOTAL EXPENDITURES 76,220.84 2,639,014.09 5,200,570.00 2,561,555.91 50.7% 2,686,714.31 5,342,782.00 50.3 TOTAL REVENUE OVER (UNDER) EXPENDITURES 267,380.10 584,118.11 (1,320,378.00) 1,904,496.11 631,093.95 (1,474,634.00) Comments REVENUES: Sewer Sales Total YTD sales are up 2.0% when compared to last year's sales without the Ethanol Plant 2013 billings of $128,214. REVENUES: Storm Water Sales Licenses & Permits Charges for Services Investment Earnings Reimbursements Fund Balance TOTAL REVENUES Summary Income Statement Stormwater Fund October 31, 2014 Month of YTD Actual 2014 Budget YTD Actual October 2014 October 2014 2014 Budget Balance % Used October 2013 2013 Budget % Used 61,181.31 606,733.18 719,500.00 (112,766.82) 84.3% 553,609.69 664,350.00 83.3% 835.00 1,645.00 - 1,645.00 100.0% 2,645.00 - 100.0% - - 1,000.00 (1,000.00) 0.0% - 1,000.00 0.0% - (417.64) 1,000.00 (1,417.64) -41.8% 549.68 1,000.00 55.0% 680.00 3,598.00 250.00 3,348.00 1439.2% 3,641.14 - 100.0% - - - - 0.0% - - 0.0% 62,696.31 611,558.54 721,750.00 (110,191.46) 84.7% 560,445.51 666,350.00 84.1 EXPENDITURES: Wages & Benefits 13,046.99 90,083.44 208,737.00 118,653.56 43.2% 95,704.89 211,877.00 45.2% Supplies 19,858.63 34,356.47 33,150.00 (1,206.47) 103.6% 10,782.19 29,100.00 37.1 Services & Charges 8,850.40 112,289.29 146,450.00 34,160.71 76.7% 65,560.47 144,300.00 45.4% Miscellaneous Expenses 186.44 8,198.64 8,050.00 (148.64) 101.8% 8,159.49 2,200.00 370.9% Depreciation Expense - - 111,200.00 111,200.00 0.0% - 113,060.00 0.0% Capital Outlay - 128,000.00 128,000.00 0.0% 57,823.55 120,000.00 48.2% Debt Service 146,994.30 193,932.00 46,937.70 75.8% 148,809.30 198,857.00 74.8% Transfers -Out - - - - 0.0% - - 0.0 TOTAL EXPENDITURES 41,942.46 391,922.14 829,519.00 437,596.86 47.2% 386,839.89 819,394.00 47.2 TOTAL REVENUE OVER (UNDER) EXPENDITURES 20,753.85 219,636.40 (107,769.00) 327,405.40 173,605.62 (153,044.00) Summary Income Statement HATS Fund October 31, 2014 TOTAL REVENUES 58,561.96 710,695.88 779,700.00 (69,004.12) 91.1% 639,629.22 767,632.00 83.3 EXPENDITURES Wages & Benefits Month of YTD Actual 59,831.43 2014 Budget 52,235.00 YTD Actual 114.5% 58,963.96 October 2014 October 2014 2014 Budget Balance % Used October 2013 2013 Budget % Used REVENUES: 102,527.11 80.9% 399,952.10 535,000.00 74.8% Services & Charges Intergovernmental 6,027.50 135,015.00 147,070.00 (12,055.00) 91.8% 90,956.70 136,396.00 66.7% Charges for Services 37,187.46 449,207.29 535,000.00 (85,792.71) 84.0% 436,658.23 535,000.00 81.6% Investment Earnings - 142.59 1,100.00 (957.41) 13.0% 142.67 1,000.00 14.3% Reimbursements 15,347.00 32,301.00 2,500.00 29,801.00 1292.0% 18,635.62 2,000.00 931.8% Transfers -In - 94,030.00 94,030.00 - 100.0% 93,236.00 93,236.00 100.0% TOTAL REVENUES 58,561.96 710,695.88 779,700.00 (69,004.12) 91.1% 639,629.22 767,632.00 83.3 EXPENDITURES Wages & Benefits 5,571.46 59,831.43 52,235.00 (7,596.43) 114.5% 58,963.96 52,665.00 112.0% Supplies 74,080.89 434,297.89 536,825.00 102,527.11 80.9% 399,952.10 535,000.00 74.8% Services & Charges 4,087.25 125,488.54 147,500.00 22,011.46 85.1% 135,256.72 150,080.00 90.1 Miscellaneous Expenses 50.00 50.00 5,100.00 5,050.00 1.0% 35.00 5,077.00 0.7% Depreciation Expense - - - - 0.0% - - 0.0 Capital Outlay 83,276.78 83,276.78 37,960.00 (45,316.78) 219.4% 20,500.00 0.0% Debt Service - - - 0.0% - 0.0 Transfers -Out - - - - 0.0% - - 0.0 TOTAL EXPENDITURES 167,066.38 702,944.64 779,620.00 76,675.36 90.2% 594,207.78 763,322.00 77.8% TOTAL REVENUE OVER (UNDER) EXPENDITURES (108,504.42) 7,751.24 80.00 7,671.24 45,421.44 4,310.00 Comments REVENUES: Charges for Services This income category consists of the fuel revenue from various governmental entities and City departments. EXPENSES: Supplies This expense category consists of the fuel purchased for use by various governmental entities and City departments. YTD 2014 expense is low due to a timing difference in paying fuel invoices. The September fuel invoice will be paid in October. Capital Outlay Two vehicle hoists were replaced at a total cost of $83,277. The cost is being funded by a combination of fund balance and cash payments from the three entities. Summary Income Statement Compost Fund October 31, 2014 Month of YTD Actual 2014 Budget YTD Actual October 2014 October 2014 2014 Budget Balance % Used October 2013 2013 Budget % Used REVENUES: Sales -Bagged Product 51,758.32 2,513,332.24 2,288,300.00 225,032.24 118.7% 109.8% 2,284,981.00 133.0% 1,982,500.00 115.3% Sales - Bulk Product 23,254.12 264,184.97 175,000.00 89,184.97 (508,200.00) 151.0% 230,081.48 54,542.74 200,000.00 115.0% Sales - Other 13,423.93 147,611.66 45,550.00 102,061.66 Supplies 324.1% 105,107.70 134,500.00 52,250.00 201.2% Charges for Services 16,460.00 69,250.60 133,500.00 (64,249.40) 143,481.03 51.9% 60,444.40 94.7% 129,000.00 46.9% Investment Earnings - (955.36) 5,000.00 (5,955.36) 19,587.32 -19.1% (237.68) 170,000.00 2,500.00 -9.5% Reimbursements 6,486.76 243.98 1,000.00 (756.02) 6,923.12 24.4% 533.38 Depreciation Expense 1,000.00 53.3% Other Revenues 140,500.00 440.00 - 440.00 0.0% 100.0% 33,870.60 - - 0.0 TOTAL REVENUES 104,896.37 2,994,108.09 2,648,350.00 345,758.09 113.1% 2,680,910.28 2,367,250.00 113.2 EXPENDITURES: Cost of Sales 35,467.91 2,311,094.24 1,947,380.00 (363,714.24) 118.7% 1,950,671.96 1,467,050.00 133.0% Inventory Cost Adjustment (39,000.00) (894,742.98) (972,802.00) (78,059.02) 92.0% (958,795.87) (508,200.00) 188.7 Wages & Benefits 54,542.74 609,382.97 780,684.00 171,301.03 78.1% 620,834.67 706,935.00 87.8% Supplies 5,192.68 119,246.23 134,500.00 15,253.77 88.7% 151,403.30 128,500.00 117.8% Services & Charges 12,614.33 143,481.03 151,555.00 8,073.97 94.7% 170,861.62 158,500.00 107.8 Freight 16,185.00 160,412.68 180,000.00 19,587.32 89.1% 190,186.07 170,000.00 111.9% Miscellaneous Expenses 96.00 6,486.76 13,000.00 6,513.24 49.9% 6,923.12 14,340.00 48.3 Depreciation Expense - - 140,500.00 140,500.00 0.0% - 141,780.00 0.0% Capital Outlay 33,870.60 90,779.78 157,888.00 67,108.22 57.5% 112,443.76 10,833.00 1038.0% Transfers -Out - - 102,847.00 102,847.00 0.0% - 90,775.00 0.0% TOTAL EXPENDITURES 118,969.26 2,546,140.71 2,635,552.00 89,411.29 96.6% 2,244,528.63 2,380,513.00 94.3 TOTAL REVENUE OVER (UNDER) EXPENDITURES (14,072.89) 447,967.38 12,798.00 435,169.38 436,381.65 (13,263.00) Summary Income Statement Refuse Fund October 31, 2014 Month of YTD Actual 2014 Budget YTD Actual October 2014 October 2014 2014 Budget Balance % Used October 2013 2013 Budget % Used REVENUES: Refuse Sales 95,349.09 948,143.31 1,138,287.00 (190,143.69) 83.3% 955,261.43 1,145,150.00 83.4% Intergovernmental - 5,857.88 12,500.00 (6,642.12) 46.9% 6,195.38 12,500.00 49.6% Investment Earnings (334.40) 2,500.00 (2,834.40) -13.4% 909.43 2,500.00 36.4% Reimbursements 1,171.79 - 1,171.79 100.0% - - 0.0% Fund Balance - - - 0.0% - 0.0% TOTAL REVENUES 95,349.09 954,838.58 1,153,287.00 (198,448.42) 82.8% 962,366.24 1,160,150.00 83.0% EXPENDITURES: Wages & Benefits 14,066.77 138,970.42 153,350.00 14,379.58 90.6% 144,623.45 172,065.00 84.1% Supplies 12,511.04 57,044.29 68,500.00 11,455.71 83.3% 43,908.84 61,700.00 71.2% Services & Charges 27,188.42 532,415.84 720,873.00 188,457.16 73.9% 509,535.07 687,625.00 74.1% Miscellaneous Expenses 186.44 1,819.99 1,250.00 (569.99) 145.6% 891.60 - 100.0% Depreciation Expense - - 116,100.00 116,100.00 0.0% - 132,510.00 0.0% Capital Outlay - 110,000.00 110,000.00 0.0% 38,952.34 31,930.00 122.0% Debt Service 1,311.92 24,260.00 22,948.08 5.4% 1,808.80 24,261.00 7.5% Transfers -Out - - 55,000.00 55,000.00 0.0% - 55,000.00 0.0% TOTAL EXPENDITURES 53,952.67 731,562.46 1,249,333.00 517,770.54 58.6% 739,720.10 1,165,091.00 63.5% TOTAL REVENUE OVER (UNDER) EXPENDITURES 41,396.42 223,276.12 (96,046.00) 319,322.12 222,646.14 (4,941.00) Executive summary as of October 31, 2014 Asset allocation review Value on % of 1013112014($) portfolio A Cash 5,211,775.95 37.87 Cash 5,211,775.95 37.87 B Fixed Income 8,549,926.80 62.13 US 8,100,558.87 58.86 International 449,367.93 3.27 C Equity 0.00 0.00 D Commodities 0.00 0.00 E Non -Traditional 0.00 0.00 F Other 0.00 0.00 Total Portfolio M$13,761,702.75 100% Balanced mutual funds are allocated In the 'Other category Equity sector analysis Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile. Conservative Return Objective. Current Income Expected cash flow Is Thousands 26 22 18 13 A 9 4 6 0 Aul_ ...... Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct 2014 2015 2015 0 Taxable income Total taxable income: $117,633.70 Total expected cash flow: $117,633.70 Cash flows displayed account for known events such as maturities and mandatory puts. Portfolio does not contain applicable holdings - exhibit intentionally left blank. Credit quality of bond holdings D Baa/BBB/BBB 0 0.00 0.00 E Non -investment grade 0 0.00 0.00 F Certificate of deposit 18 4,020,658.92 47.12 G Not rated 0 0.00 0.00 Total 24 $8,549,926.80 100° Report created on. November 03, 2014 Pagel of 3 Value on % of Effective credit rating Issues 10/ 3 112 01 4($) port. A Aaa/AAA/AAA 2 1,480,242.05 17.26 B Aa/AA/AA 4 3,049,025.83 35.62 C A/A/A 0 0.00 0.00 D Baa/BBB/BBB 0 0.00 0.00 E Non -investment grade 0 0.00 0.00 F Certificate of deposit 18 4,020,658.92 47.12 G Not rated 0 0.00 0.00 Total 24 $8,549,926.80 100° Report created on. November 03, 2014 Pagel of 3 f Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile. Conservative Return Objective. Current Income SU 1 1 1 1 1 1 a ry Includes all fixed-rate securities In the selected portollo. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities. as of October 31, 2014 Bond overview Investment type allocation Total quantity 8,432,000 Total market value $8,513,298.88 Value on % of Effective credit rating Issues % of Total accrued interest $36,627.92 2 1,480,242.05 Tax exempt l B Aa/AA/AA bond Total market value plus accrued interest $8,549,926.80 Investment type Taxable ($) deferred ($) Total ($) port. Total estimated annual bond interest $121,952.25 Certificates of deposit 4,020,658.92 0.00 4,020,658.92 47.03 Average coupon 1.46% Municipals 1,543,150.83 0.00 1,543,150.83 18.05 Average current yield 1.43% U.S. federal agencies 2,986,117.05 0.00 2,986,117.05 34.93 Average yield to maturity 0.84% Average yield to worst 0.84% Total $8,549,926.80 $0.00 $8,549,926.80 100 Average modified duration 1.96 Average effective maturity 3.89 Credit quality of bond holdings D Baa/BBVBBB 0 0.00 0.00 E Non -investment grade 0 0.00 0.00 F Certificate of deposit 18 4,020,658.92 47.12 G Not rated 0 0.00 0.00 Total 24 $8,549,926.80 100 Bond maturity schedule $ Millions 3.0 30.0 2.5 2.0 1.5 1.0 0.5 00 Value on % of Effective credit rating Issues 1013112014 ($) port. A Aaa/AAA/AAA 2 1,480,242.05 17.26 B Aa/AA/AA 4 3,049,025.83 35.62 C A/A/A 0 0.00 0.00 D Baa/BBVBBB 0 0.00 0.00 E Non -investment grade 0 0.00 0.00 F Certificate of deposit 18 4,020,658.92 47.12 G Not rated 0 0.00 0.00 Total 24 $8,549,926.80 100 Bond maturity schedule $ Millions 3.0 30.0 2.5 2.0 1.5 1.0 0.5 00 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 20252025+other 0 Effective maturity schedule Cash, mutual funds and some preferred securities are not included. Report created on. November 03, 2014 Pagel of 2 i Fq M 1 M 1 1 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 20252025+other 0 Effective maturity schedule Cash, mutual funds and some preferred securities are not included. Report created on. November 03, 2014 Pagel of 2 UBS SIncludes all fixed-rate securities In the selected porfollo. Average as of October 31, 2014 Summary of bond holdings Maturity Est annual Current Yield to Yield to Modified Year Issues Quantity income ($) yield (%) maturity (%) worst (%) duration yields and durations exclude Adjusted cost basis ($) Prepared for City tc Hutchinson RP 38446 •City of Hutchinson •Business Service Account Risk profile. Conservative Return Objective. Current Income Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities. Unrealized gain/ loss ($) Mkt. value ($) % of bond portfolii 2014 1 249,000 1,992 00 0.80 % 0.22 % 0.22 % 0.12 249,000 176.79 249,929.93 � 2.e3 i 2015 11 2,550,000 20,884.00 082% 0.33 % 0.33 % 0.56 2,550,000 6,340.97 2,5 62,384 051 30 03i 2016 1 145,000 1,812.50 1.24% 0.76 % 0.76 % 1.75 145,000 1,242.65 146,654.81111.72% 2017 6 1,748,000 44,348.75 2.45% 0.93 % 0.93 % 2.38 1,784,563.74 25,655.93 1,821,867.32 ��21.26i 2018 1 240,000 3,240.00 1.37% 1.77 % 1.77 % 3.82 240,000 -3,811.20 236,428.4710277% 2019 1 500,000 11,725.00 2.30% 1.93 % 1.93 % 4.46 506,947.76 2,492.24 512,371.25=5.98i 2020 1 500,000 10,450.00 2.07% 1.87 % 1.87 % 5.12 499,995 5,645.00 510,081 251=594'/. 2021 0 0 NA NA NA 1 2022 1 1,500,000 15,000.00 1.00% NA NA NA 1,500,000 750.00 1,505,875.00��1763% 2023 1 1,000,000 12,500.00 1.25% NA NA NA 1,000,000 -700.00 1,004,334.72 11.749 2024 0 0 NA NA NA 2025 0 0 NA NA NA 2026 0 0 NA NA NA 2027 0 0 NA NA NA 2028 0 0 NA NA NA 2029 0 0 NA NA NA 2030 0 0 NA NA NA 2031 0 0 NA NA NA 2032 0 0 NA NA NA 2033 0 0 NA NA NA 2034 0 0 NA NA NA 2035 0 0 NA NA NA 2036 0 0 NA NA NA 2037 0 0 NA NA NA 2038 0 0 NA NA NA 2039 0 0 NA NA NA 2040 0 0 NA NA NA 2041 0 0 NA NA NA 2042 0 0 NA NA NA 2043 0 0 NA NA NA 2043+ 0 0 NA NA NA Other 0 0 NA NA NA -I 24 8,432,000 $121,952.25 1.43% 0.84 % 0.84 % 1.96 $8,475,506.50 $37,792.38 $8,549,926.80 Report created on. November 03, 2014 Pagel of 6 f Bond holdings - as of October 31, 2014 (continued) Details of bond holdings Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile. Conservative Return Objective. Current Income Report created on. November 03, 2014 Page 2 of 6 Effective rating/ Est annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%B Modified cost basis ($)/ Market Mkt value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) duration Unreal. g/I ($) price ($) Accr interest ($) port. 8,432,000 1.46% 09/22/2018 NA $121,952.25 0.84% 1.96 $8,475,506.50 NA $8,513,298.88 100 Total Bond Portfoliori 1.43% 0.84% $37,792.38 $36,627.92 $8,549,926.80 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%B Modified cost basis ($)/ Market Mkt value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr interest ($) port. Maturing 2014 HUNTINGTON NATL BK OH US RT CD 249,000 0.80% 12/15/2014 1,992.00 0.22% 0.12 249,000.00 100.071 249,176.79 2.93% 00.8000 % MAT 12/15/14 FIXED 080% 022% 176.79 753.14 RATE CD/OH Total 2014 249,000 0.80% 12/15/2014 $1,992.00 0.22% 0.12 $249,000.00 $249,176.79 2.93 0.80% 0.22% $176.79 $753.14 Effective rating/ Est annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%B Modified cost basis ($)/ Market Mkt value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) duration Unreal. qll ($) price ($) Accr interest ($) port. Maturing 2015 ALLY BANK UT US RT 00.9500 % CD 248,000 095% 02/09/2015 2,356.00 009% 0.28 248,000.00 100.239 248,592.72 2.92 MAT 02/09/15 FIXED RATE CD 095% 0.09% 592.72 542.20 /UT GOLDMAN SACHS BANK NY US 248,000 1 05% 02/09/2015 2,604.00 048% 0.28 248,000.00 100.157 248,389.36 2.92 RT 01.0500 % MAT 02/09/15 a r 1.05 % 048% 389.36 599.28 FIXED RATE CD /NY DORAL BANK PR RT 00.9500 % CD 248,000 095% 02/10/2015 2,356.00 008% 0.28 248,000.00 100.242 248,600.16 2.92 MAT 02/10/15 FIXED RATE CD 095% 0.08% 600.16 529.29 /PR GE CAP BK UT US RT 01.1000 % 115,000 1 10 % 06/08/2015 1,265 00 0.52 % 0.60 115,000.00 100.350 115,402.50 1.36 MAT 06/08/15 FIXED RATE CD 110% 052% 402.50 495.60 /UT BANK LEUMI NY US RT CD 249,000 0.80% 06/15/2015 1,992.00 011% 0.62 249,000.00 100.427 250,063.23 2.94% 00.8000% MAT 06/15/15 FIXED 0.80% 0.11% 1,063.23 753.14 RATE CD/NY DISCOVER BANK DE US RT CD 248,000 1 05% 06/15/2015 2,604.00 036% 0.62 248,000.00 100.426 249,056.48 2.93 01.0500% MAT 06/15/15 FIXED 1.05% 0.36% 1,056.48 998.79 RATE CD/DE Report created on. November 03, 2014 Page 2 of 6 f Bond holdings - as of October 31, 2014 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile. Conservative Return Objective. Current Income Report created on. November 03, 2014 Page 3 of 6 Effective rating/ Est annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%B Modified cost basis ($)/ Market Mkt value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) duration Unreal. all ($) price ($) Accr interest ($) port. Maturing 2015 BANK OF CHINA LTD US RT CD 249,000 0.30 % 06/18/2015 747.00 045% 0.63 249,000.00 99.907 248,768.43 2.92 00.3000 % MAT 06/18/15 FIXED 030% 045% -231.57 276.29 RATE CD EVERBANK FL US RT 00.5000 % 248,000 0.50 % 06/19/20151,24000 051% 0.63 248,000.00 99.992 247,980.16 2.91 MAT 06/19/15 FIXED RATE CD /FL 050% 051% -19.84 455.23 STATE BK US RT 00.5000 % MAT CD 200,000 0.50 % 06/26/2015 1,00000 0.52 % 0.65 200,000.00 99.989 199,978.00 2.35 06/26/15 FIXED RATE CD 050% 0.52 % -22.00 345.21 SALLIE MAE BANK UT US RT 248,000 1 10 % 08110/2015 2,728.00 046% 0.77M 248,000.00 100.497 249,232.56 2.93 01.1000% MAT 08/10/15 FIXED 1.09% 0.46% 1,232.56 627.81 RATE CD /UT SAFRA NATL BK NY US RT CD 249,000 0.80 % 08/17/2015 1,992 00 0.15% 0.79 249,000.00 100.513 250,277.37 2.94% 00.8000% MAT 08/17/15 FIXED 0.80% 0.15% 1,277.37 420.23 RATE CD /NY Total 2015 2,550,000 0.82% 05/23/2015 $20,884.00 0.33% 0.56 $2,550,000.00 $2,556,340.97 30.03 0.82% 0.33% $6,340.97 $6,043.08 Effective rating/ Est annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%B Modified cost basis ($)/ Market Mkt value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) duration Unreal. qll ($) price ($) Accr interest ($) port. Maturing 2016 AMERICAN EXPRESS C NY US RT CD 145,000 1 25% 08/09/2016 1 ,812.50 076% 1.75 145,000.00 100.857 146,242.65 1.72 01.2500% MAT 08/09/16 FIXED 1.24% 0.76% 1,242.65 412.16 RATE CD /NY Total 2016 145,000 1.25% 08/09/2016 $1,812.50 0.76% 1.75 $145,000.00 $146,242.65 1.72 1.24% 0.76% $1,242.65 $412.16 Effective rating/ Est annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%B Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) duration Unreal. qll ($) price ($) Accr interest ($) port. Maturing 2017 MASSACHUSETTS DEPT TRANS Aa3/AAINR 500,000 2.41 % 01/01/2017 12,040.00 085% 2.10 511,482 63 103.337 516,685.00 6.07 TAX SRBRV BE/R/ 2.408 NWNWNR 2.33% 0.85% 5,202.37 4,013.33 010117 DTD 113011 /MA FED FARM CREDIT BANK 04.875 Aaa/AAA/AA+ 431,000 4.88% 01/17/2017 21,011.25 0.76% 2.09 456,081.11 109.011 469,837.41 5.52% DUE 011717 DTD 010907 FC 07172007 NWNWNR 447% 0.76% 13,756.30 6,069.92 COMENITY BANK DE US RT CD 200,000 1.15 % 06/19/2017 2,300.00 1.30% 2.59 200,000.00 99.600 199,200.00 2.34% 01 1500% MAT 06/19/17 FIXED 115% 130% -800.00 176.44 RATE JUMBO CD /DE Report created on. November 03, 2014 Page 3 of 6 f Bond holdings - as of October 31, 2014 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile. Conservative Return Objective. Current Income Total 2019 Effective rating/ 500,000 2.35% 08/01/2019 Est annual 1.93% 4.46 Adjusted $509,440.00 5.98 % of Underlying rating Effective Call date/ income ($)I YTM (%)I Modified cost basis ($)I Market Mkt value ($)I bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) duration Unreal. all ($) price ($) Accr interest ($) port. Maturing 2017 Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon GE CAP UT US RT % Curr yield (%) 130,000 1 75% 08103/2017 2,275.00 131% 2.69 130,000.00 101.198 131,557.40 1.55 C0 MAT 08/0303 RATE /17 FIXED RATE CD z 1.73 % 1.31 % 1,557.40 2.09 % 168.29 10,450.00 /UT 499,995.00 101.128 - 5.94% B BE/R/ 2.090 050120 DTD NWNWNR 2.07 % 1.87 % GE CAP RETAIL BK UT US RT CD 247,000 1 75% 08103/2017 4,322.50 1.31 % 2.68 247,000.00 101.198 249,959.06 2.94% 01 7500% MAT 08/03/17 FIXED Total 2020 500,000 1.73 % 1.31 % 2,959.06 1.87% 5.12 1,042 14 $505,640.00 RATE CD WT 2.07% 1.87% $5,645.00 $4,441.25 SUN NATL BK NJ US RT CD 240,000 1 00% 10/03/2017 _ 2,400.00 0.57 % 2.88 240,000.00 101.242 242,980.80 2.85 01 0000% MAT 10/03/17 FIXED 099% 0.57 % 2,980.80 177.53 RATE CD /NJ Total 2017 1,748,000 2.58% 04/16/2017 $44,348.75 0.93% 2.38 $1,784,563.74 $1,810,219.67 21.26 2.45% 0.93% $25,655.93 $11,647.65 Effective rating/ Est annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) duration Unreal. qll ($) price ($) Accr interest ($) port. Maturing 2018 ENERBANK UT US RT 01.3500 % CD 240,000 1 35% 10/04/2018 3,240.00 1.77 % 3.82 240,000.00 98.412 236,188.80 2.77 MAT 10/04/18 FIXED RATE CD 1.37 % 1.77 % -3,811.20 239.67 /UT Total 2018 240,000 1.35% 10/04/2018 $3,240.00 1.77% 3.82 $240,000.00 $236,188.80 2.77 1.37% 1.77% $-3,811.20 $239.67 Effective rating/ Est annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) duration Unreal. qll ($) price ($) Accr interest ($) port. Maturing 2019 RIVERSIDE CACMNTYCOLGE Aa2/NWAA 500,000 2.35% 08101/2019 11,725.00 1.93% 4.46 506,947.76 101.888 509,440.00 5.98% TAX SRB BE/R/ 2.345 NWNWNR 2.30% 1.93% 2,492.24 2,931.25 080119 DTD 052914/CA Total 2019 500,000 2.35% 08/01/2019 $11,725.00 1.93% 4.46 $506,947.76 $509,440.00 5.98 2.30% 1.93% $2,492.24 $2,931.25 Effective rating/ Est annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) duration Unreal. qll ($) price ($) Accr interest ($) port. Maturing 2020 MASS ST GO CONSOL W TAX SR Aal/AA+IAA+ 500,000 2.09 % 05/01/2020 10,450.00 1.87 % 5.12 499,995.00 101.128 505,640.00 5.94% B BE/R/ 2.090 050120 DTD NWNWNR 2.07 % 1.87 % 5,645.00 4,441 25 052814 /MA Total 2020 500,000 2.09% 05/01/2020 $10,450.00 1.87% 5.12 $499,995.00 $505,640.00 5.94 2.07% 1.87% $5,645.00 $4,441.25 Report created on. November 03, 2014 Page 4 of 6 f Bond holdings - as of October 31, 2014 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile. Conservative Return Objective. Current Income Report created on. November 03, 2014 Page 5 of 6 Effective rating/ Est annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%B Modified cost basis ($)/ Market Mkt value ($)/ bond (MdylFitchlS&P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) duration Unreal. all ($) price ($) Accr interest ($) port. Maturing 2022 FHLB STEP UP CALL BOND 01 000 NWNWAA+ 1,500,000 1.00% 12/2812022 12/28/2014 15,000.00 NA NA 1,500,000.00 100.050 1,500,750.00 17.63% DUE 122822 DTD 122812 FC NWNWNR 100.00 1.00% NA 750.00 5,125.00 06282013 Total 2022 1,500,000 1.00% 12/28/2022 $15,000.00 NA $1,500,000.00 $1,500,750.00 17.63 1.00% NA $750.00 $5,125.00 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%B Modified cost basis ($)/ Market Mkt value ($)/ bond (MdylFitchlS&P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) duration Unreal. qll ($) price ($) Accr interest ($) port. Maturing 2023 FHLB BOND STEP-UP 1.2500% Aaa/NWAA+ 1,000,000 1.25% 06/06/2023 12/06/2014 12,500.00 NA NA 1,000,000.00 99.930 999,300.00 11.74% DUE 060623 DTD 060613 FC NWNWNR 100.00 1.25 % NA -700.00 5,034.72 12062013 Total 2023 1,000,000 1.25% 06/06/2023 $12,500.00 NA $1,000,000.00 $999,300.00 11.74 1.25% NA $-700.00 $5,034.72 Effective rating/ Est annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%B Modified cost basis ($)/ Market Mkt value ($)/ bond (MdylFitchlS&P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) duration Unreal. g/I ($) price ($) Accr interest ($) port. 8,432,000 1.46% 09/22/2018 NA $121,952.25 0.84% 1.96 $8,475,506.50 NA $8,513,298.88 100 T 1.43% 0.84% $37,792.38 $36,627.92 $8,549,926.80 Report created on. November 03, 2014 Page 5 of 6 41RA Hutchinson Housing & Redevelopment Authority Regular Board Meeting Tuesday, October 21, 2014, 7:00 AM Minutes CALL TO ORDER: Chairman LaVonne Hansen called the meeting to order. Members Present: Gary Forcier, LouAnn Holmquist, Steve Jensen and Joel Kraft. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON SEPTEMBER 16, 2014 Joel Kraft moved to approve the Minutes of the regular board meeting as written. Steve Jensen seconded and the motion carried unanimously. 3. FINANCIAL REPORTS a. Steve Jensen moved to approve the City Center General Fund payments of $25,375.80 for checks 8530 to 8549. LouAnn Holmquist seconded and the motion carried unanimously. b. Steve Jensen moved to approve the City Center September 30, 2014 Financial Reports. LouAnn Holmquist seconded and the motion carried unanimously. c. Gary Forcier moved to approve the Park Towers operating account payments of $82,465.47 for checks 12969 to 13008. LouAnn Holmquist seconded and the motion carried unanimously. d. Joel Kraft moved to approve the August 2014 Park Towers financial statements. Steve Jensen seconded and the motion carried unanimously. 4, PARK TOWERS UPDATE a. Jean Ward reviewed with the Board the September 1, 2014 Occupancy summary report: current 100% occupancy, year to date 99%, the goal of for the whole year is 98%. b. Jean Ward gave the board an update on the current beg bug treatment process. c. .lean Ward reviewed with the Board the POHP application, Steve Jensen moved to approve Resolution 42014-10 to Submit GO Bond application for Elevator project. Joel Kraft seconded and the motion carried unanimously. d. Jean Ward reviewed with the Board the PHAS high performer bonus for 2015 Capital Funds. e. Jean Ward reviewed with the Board the 2014 Operating subsidy final pro -ration 88.79% or 130,658.80 f. FYI: Park Towers Liability Low Loss Ratio Award g. FYI: City Council Approval of AT&T I't Lease Amendment for Park Towers SCHOOL CONSTRUCTION PROGRAM a. 445 Adams Street — Judy Flemming reviewed the construction schedule with the Board. b. Jean Ward reviewed with the Board the 907 Lewis Sale Price $154,900, Value Gap request $11,984.01 (including $12,500 developer fee of $12,500 with $2500 to Hutchinson Public Schools). 6. SCDP Program a. Jean Ward reviewed with the Board the information about the new program. Steve Jensen moved to approve Resolution 42014-11 Amending the City Revolving Owner Occupied Rehab Loan Program Procedural Guide. LouAnn Holmquist seconded and the motion carried unanimously. October 21, 2014 Minutes Page I of 2 b. Steve Jensen moved to approve CRPI Loan #I - McLain contingent to the Loan Committee's approval. LouAnn Holmquist seconded and the motion carried unanimously. c. Joel Kraft moved to approve the Rental Rehab Pre -application and referral to the October 28"' City Council meeting regarding preliminary application signature. LouAnn Holmquist seconded and the motion carried unanimously. 7. COMMUNICATIONS a. Jean Ward reviewed with the Board the Housing TIF memo for the Century Court expansion. b. FYI: Housing statistics c. FYI: Foreclosure sales 8. ADJOURNMENT Joel Kraft moved to adjourn and Steve Jensen seconded. There being no other business, Chairman LaVonne Hansen declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director Fortier, SecretarylTreasurer October 21, 2014 Minutes Page 2 of 2 Planning and Zoning Monthly Activities MonthNear: October, 2014 Activity Number Additional Info. Number of Planning Applications Reviewed and 3 Conditional Use Permit for 1500 sq. ft. Processed garage at 55 North High Dr NE; Conditional Use Permit for Storage use at 125 Erie St SE; Conditional Use Permit for Storage use at 135 Monroe St SE Number of Joint Planning Board Applications 1 Conditional Use Permit for Kranz Lawn Reviewed and Processed & Repair outdoor display Number of Planning Commission Meetings 1 Preliminary and Final Plat of Menard Third Addition Number of Joint Planning Meetings 1 Variance to reduce the 1320 ft feedlot setback to 820ft from a neighboring residential dwelling Buss Number of Zoning Reviews for Building Permits 16 (Compliance with Zoning Code) Number of Land Use Permits Issued -(Fences, 5 small sheds, patios, driveways, detached decks, etc.) Number of Zoning Review for Sign Permits 7 Number of Predevelopment/Pre Application 1 Possible Plat in Joint Planning Area Meetings Number of Misc. Planning Meetings 18 Management Team - 4 Resource Allocation City Council - 2 Directors Meeting - 2 Rental - 2 Planning Conference - Duluth Public Arts Don Hanson 845 Roberts grading Law Enforcement Park Dedication Facility Walk-thru Carlos & Vivian Gonzalez Land Use Training Number of Zoning Enforcement Cases 2 5t Ave SW. Number of Walk -In Customers Served 369 Site Visits 6 Century Ct, NU -Crane Planning, Zoning and Building Dept. Monthly Report October 2014 Building Department Permit Activities A Commercial New B Commercial/Ind. Remodel 1065 5th Ave SE -truck dock modification McLeod Solid Waste $200,000; 1310 HWY 15 S suite 102 -remodel Pizza Hut $140,000; 720 HWY 7 W -addition to Hutch Manufacturing C New Single Family 1181 Bluejay Dr SW - $208,000; 1185 Bluejay Dr SW - $208,000; 420 Toronto Blvd SE - $249,000; 1150 Bluejay Dr SW - $185,000; 1255 Denver Ave SE - $240,557; 730 Lakewood Dr SW - $216,000; 1291 Denver Ave SE - $158,875; 260 Ottawa Ave SE - $180,000; 264 Ottawa Ave SE - $180,000 Other Building Inspection Activities Oct. 14 - Are you Ready, St. Cloud; Oct. 15 - Mechanical, Mankato; Oct. 21 - facilities walk through Evergreen Meals served in October Week of Hutchinson 10/2013 10/2014 2013 Year to Date 2014 Year to Date Total Number Inspections 10/1-10/4 117 235 25 1484 37 1724 % of Inspections done within 24 HRS 322 100.0% 100.00% 241 99.80% 90 99.80% Total Number Plan Review 113 15 22 49 172 10/19-10/2 196 % of Plan Reviews completed in 21 Days 49 100% 100% 70 100% 243 100% Building Permits Issued by Type Number of Permits & Valuation Number of Permits & Valuation Year to Date Number Permits & Valuation Year to Date Number Permits & Valuation Commercial (new) 2 $728,000.00 0 $0.00 A 6 $4,031,400.00 2 $504,000.00 Commercial ( additions/remodels) 10 $220,000.00 12 $728,200.00 B 76 $3,074,801.00 62 $2,236,100.00 Total Commercial 12 $948,000.00 12 $728,200.00 82 $7,106,201.00 64 $2,740,100.00 Industrial (new) 0 $0.00 0 1 $1,200,000.00 Industrial (additions/remodels) 0 $0.00 0 $0.00 1 $20,000.00 1 $156,000.00 Total Industrial 0 $0.00 0 $0.00 2 $1,220,000.00 1 $156,000.00 Fire Sprinkling 3 $36,350.00 3 $7,475.00 9 $101,135.00 5 $13,825.00 New Residential 2 $334,000.00 9 $1,825,432.00 10 $2,022,254.00 21 $4,355,500.00 Residential misc (additions/remodels) 5 $25,000.00 9 $42,430.00 118 $655,170.00 1241 $1,397,556.00 Set Fee permits (reside, reroof, window) 69 54 485 427 HRA Permits 3 $12,500.00 0 $0.00 6 $166,500.00 4 $256,699.00 Waived Fees (started in march) 1 $20,250.00 15 $1,779,595.00 Subtotal Building Permits 94 $1,355,850.00 88 $2,623,787.00 712 $11,271,260.00 661 $10,699,275.00 Mechanical 20 $27,434.00 25 $115,976.00 140 $655,103.00 1821 $1,640,148.00 HRA Mechanical 0 0 4 1 Plumbing 4 17 62 75 HRA Plumbing 0 0 2 0 Signs 26 $635.00 7 $38.00 101 $1,314.00 55 $69.00 Total Valuation 11441 $1,383,919.00 137 $2,739,801.00 110211$11,927,677.00 974 $12,339,492.00 *Set fees not included in valuation A Commercial New B Commercial/Ind. Remodel 1065 5th Ave SE -truck dock modification McLeod Solid Waste $200,000; 1310 HWY 15 S suite 102 -remodel Pizza Hut $140,000; 720 HWY 7 W -addition to Hutch Manufacturing C New Single Family 1181 Bluejay Dr SW - $208,000; 1185 Bluejay Dr SW - $208,000; 420 Toronto Blvd SE - $249,000; 1150 Bluejay Dr SW - $185,000; 1255 Denver Ave SE - $240,557; 730 Lakewood Dr SW - $216,000; 1291 Denver Ave SE - $158,875; 260 Ottawa Ave SE - $180,000; 264 Ottawa Ave SE - $180,000 Other Building Inspection Activities Oct. 14 - Are you Ready, St. Cloud; Oct. 15 - Mechanical, Mankato; Oct. 21 - facilities walk through Evergreen Meals served in October Week of Hutchinson Park Towers Silver Lake Glencoe Brownton Stewart 10/1-10/4 165 73 25 79 37 40 10/5-10/11 322 162 95 241 78 90 10/12-10/11 233 113 42 137 49 77 10/19-10/2 250 105 49 137 78 70 10/26-10/3 243 115 40 141 21 71 Total 1213 568 251 735 263 348 Total Meals served in October 3378 Dates Closed MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, October 21, 2014 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. Vice Chair Norton called the meeting to order at 5:30 pm. Members in bold were present Chair Hantge, Commissioner Lofdahl, Commissioner Johnston, Commissioner Kirchoff, Commissioner Norton, Commissioner Fahey, and Commissioner Arndt. Also present were Dan Jochum, Director of Planning, Marc Sebora, City Administrator/City Attorney, and Kyle Dimler, Planning and Building Specialist. 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED SEPTEMBER 16, 2014 Motion by Commissioner Lofdahl, second by Commissioner Johnston to approve. Approved unanimously. 4. PUBLIC HEARINGS A. CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF MENARD THIRD ADDITION AND SITE PLAN APPROVAL FOR 1450 MONTREAL ST. SE, SUBMITTED BY VINCENT DRIESSEN, APPLICANT. Commissioner Johnston read meeting rules for public hearing aloud. Vice Chair Norton stated the agenda item for consideration by the Commission. Mr. Dan Jochum, City Planner, addressed the Commission. Mr. Jochum presented the Staff Report, included in Planning Commission packet, to the Commission. Mr. Jochum noted Lot 2, which is 1.03 acres, is reserved for future development. Minimum size of lot for development in this zoning district is 1 acre. Mr. Jochum noted his thanks to the developer for presenting a very complete set of plans for staff review. Mr. Jochum stated the proposed building meets all required setbacks and zoning requirements. The building is anticipated to fit well in the area with regard to aesthetics and use. Mr. Jochum noted staff concerns with high amount of impervious surface due to excess parking space provision. Staff recommends eliminating 6 parking spaces, increasing green space on site. Staff recommends shortening parking spaces on Minutes Hutchinson Planning Commission October 21, 2014 Page 2 north and south sides of parking lots from 20' deep to 18.5' deep, allowing vehicle bumpers to overhang the parking area curbing and increasing green space on site. Staff noted a condition of the plat is to be that the remaining lot to the south will only be permitted to have one street access for its site. Mr. Jochum noted that the developer has provided vegetative screening for the truck loading dock area that is expected to always have a truck in dock for loading. Mr. Jochum stated that the zoning ordinance requires 1 tree per 800 sq. ft. of landscaped area of the site. The proposed tree species are acceptable to the City Arborist; however the final landscape plan will be reviewed at the time of building permit application. Staff recommends requiring an approximately 2'- 3' high berm be constructed on the east side of building, in the landscaped area, with two rows of trees to provide additional screening for the trash compactor area. Commissioner Norton asked if the Staff recommendations have been communicated to the developer. Mr. Jochum asked Commission to consider the limited amount of vegetation on north side of the site. Proposal does meet the standard but staff would like to see more balanced planting around site perimeter. Commissioner Norton asked if site screening for the Maurice's development to the north was required at a similar level. Mr. Jochum noted the Maurice's development had a shared access with limited green space. Commissioner Johnston noted reducing height of parking lot curbing to a B-5 or B-4 rather than a B-6 should be considered if approving Staff Recommendation to reduce parking lot area requiring vehicles to overhang curb. Commissioner Kirchoff asked to clarify if the drop off area shown on the plans is a drive-through. Mr. Jochum stated that Staff does not believe this portion of the building meets the intended use of the ordinance language requiring a C.U.P. for a drive through. Matt Poppel, representing General Contractor and applicant, addressed the Commission. Mr. Poppel noted the developer is willing to comply with the stated Staff Recommendations. Mr. Poppel noted the recommended modification of the parking area will increase landscaped area and require 3 additional trees on the site. Minutes Hutchinson Planning Commission October 21, 2014 Page 3 Mr. Jochum again noted the final landscape plan will be reviewed for approval at the time of building permit application. Motion by Commissioner Lofdahl/, seconded by Commissioner Kirchoff to close the public hearing at 5:53pm. Motion by Commissioner Lofdahl, seconded by Commissioner Kirchoff to approve the request with Staff recommendations of the addition of trees on the north side of the site, reduction of 6 parking spaces, and the construction of a 2' — 3' berm on the east side of the building. The motion passed unanimously. This item will be on 10/28/14 City Council consent agenda. Motion to close hearing — Motion to approve with staff recommendations — Motion to reject 5. UNFINISHED BUSINESS None. 6. COMMUNICATION FROM STAFF Mr. Jochum noted PB/Z is up to 20 single family dwelling permits. Staff will be working on River Overlay District and other areas of zoning ordinance this winter. Staff would like to work to include Interim Use Permits. Mr. Sebora noted that City Council has been discussing modifications to Liquor Licensing Ordinance. First reading of ordinance was read at last meeting. Mr. Jochum noted the JPB has been working with an application for a CUP and Variance for a dairy operation on the northern edge of the JPA. Variance moved setback from 1320' to 820' from a neighboring property. Noted the JPB is advisory to the County Board. Mr. Sebora stated the topic will come up in the future of how well the JPB serves the interests of the City and whether the City should maintain involvement in the JPB. Mr. Jochum explained the City's administrative involvement in the process and how it appears to give some of the public the impression that the City is responsible for the actions of the JPB. Mr. Sebora noted the A. Upcoming Meetings 7. ADJOURNMENT Motion by Commissioner Lofdahl, seconded by Commissioner Kirchoff to adjourn the meeting. Motion passed unanimously.