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cp09-09-2014Workshop Liquor Code 4: 00 p.m. AGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 9, 2014 1. CALL TO ORDER — 5:30 P.M. 2. INVOCATION — 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF AUGUST 26, 2014 Action — Move to approve /reject the minutes of the regular meeting of August 26, 2014 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) 5 min. (a) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 14 -732 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, TO REZONE PROPERTY AT 875 CENTURY AVE S.W. FROM R -3 (MEDIUM DENSITY RESIDENTIAL) TO R -4 (HIGH DENSITY RESIDENTIAL) FOR DEVELOPMENT OF AN APARTMENT COMPLEX AS REQUESTED BY CENTURY COURT HI, LLC, PROPERTY OWNER (SECOND READING AND ADOPTION) 2. ORDINANCE NO. 14 -733 — AN ORDINANCE AMENDING CHAPTER 154 (ZONING) OF THE CITY OF HUTCHINSON CODE OF ORDINANCES ADDING LANGUAGE IN SECTIONS 154.062 — 154.066 ALLOWING TAP ROOMS AND BREW PUBS BY CONDITIONAL USE PERMIT AND ADDING LANGUAGE IN SECTION 154.067 TO ALLOW TAP ROOMS BY CONDITIONAL USE PERMIT (SECOND READING AND ADOPTION) (b) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO CROW RIVER CUTTERS — NATIONAL WILD TURKEY FEDERATION ON FEBRUARY 6 & 7, 2014, AT MCLEOD COUNTY FAIRGROUNDS (c) CONSIDERATION FOR APPROVAL OF ISSUING PARADE PERMIT TO HUTCHINSON HIGH SCHOOL ON SEPTEMBER 26, 2014, FOR HOMECOMING PARADE (d) CONSIDERATION FOR APPROVAL OF APPOINTING MAYOR STEVE COOK, COUNCIL MEMBER CHAD CZMOWSKI AND INTERIM CITY ADMINISTRATOR MARC SEBORA TO CITY OF HUTCHINSON/HUTCHINSON UTILITIES COMMISSION PILOT SUBCOMMITTEE CITY COUNCIL AGENDA SEPTEMBER 9, 2014 (e) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS [Action] — Motion to approve /rej ect those items contained under the consent agenda. 8. PUBLIC HEARINGS — 6:00 P.M. - NONE 9. COMMUNICATIONS, REQUESTS AND PETITIONS (Purpose: to provide Council with information necessary to craft wise policy. Always looking toward the future, not monitoring past) 10. UNFINISHED BUSINESS 11. NEW BUSINESS 20 min. (a) CONSIDERATION FOR APPROVAL OF POLICY RELATING TO MAINTENANCE OF SIGN RETROREFLECTIVITY STANDARDS [Action] — Motion to adopt/not to adopt policy relating to maintenance of sign retroreflectivity standards 5 min. (b) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14327 - A RESOLUTION REVISING CITY OF HUTCHINSON FEE SCHEDULE (BREWERS /TAPROOM LICENSE) [Action] — Motion to adopt/reject Resolution No. 14327 revising the City's fee schedule to include fees for brewers /taprooms 3 min. (c) CONSIDERATION FOR APPROVAL OF SETTING HUTCHINSON REDEVELOPMENT AUTHORITY 2015 PRELIMINARY TAX LEVY (ADOPT RESOLUTION NO. 14324) [Action] — Motion to adopt/reject Resolution No. 14324 3 min. (d) CONSIDERATION FOR APPROVAL OF SETTING HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY 2015 PRELIMINARY TAX LEVY (ADOPT RESOLUTION NO. 14325) [Action] — Motion to adopt/reject Resolution No. 14325 10 min. (e) CONSIDERATION FOR APPROVAL OF SETTING CITY OF HUTCHINSON 2015 GENERAL FUND AND DEBT SERVICE FUND PRELIMINARY TAX LEVIES (ADOPT RESOLUTION NO. 14326) [Action] — Motion to adopt/reject Resolution No. 14326 3 min. (f) CONSIDERATION FOR APPROVAL OF SETTING TRUTH IN TAXATION HEARING DATE [Action] — Motion set the date for the 2014 truth in taxation hearing for (date) at am /pm 2 min. (g) CONSIDERATION FOR APPROVAL OF RE- SETTING CITY COUNCIL MEETING SET FOR NOVEMBER 11, 2014 [Action] — Motion to reset the November 11, 2014, Council meeting to (date) at 2 am /pm CITY COUNCIL AGENDA SEPTEMBER 9, 2014 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) 13. MISCELLANEOUS 14. ADJOURN MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 26, 2014 1. CALL TO ORDER — 5:30 P.M. Mayor Steve Cook called the meeting to order. Members present were Gary Forcier, Mary Christensen and Chad Czmowski. Member absent was Bill Arndt. Others present were Marc Sebora, Interim City Administrator, Kent Exner, City Engineer and Jody Winters, Attorney 2. INVOCATION — Rev. Rauenhorst, UCC Church, delivered the invocation. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF AUGUST 12, 2014 (b) CANVASS BOARD MINUTES OF AUGUST 15, 2014 Motion by Czmowski, second by Christensen, to approve the minutes as presented. Motion carried unanimously. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES (b) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW THE CONSTRUCTION OF A 1500 SQUARE FOOT DETACHED GARAGE LOCATED AT 989 JEFFERSON STREET SE WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 14311) 2. CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF WHITE HAWK VILLAGE SUBMITTED BY GUSTAV WURDELL, APPLICANT, WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 14312) 3. CONSIDERATION FOR APPROVAL OF DEVELOPER'S AGREEMENT FOR WHITE HAWK VILLAGE SUBDIVISION 4. CONSIDERATION OF A SITE PLAN AND A REZONING REQUEST FOR 875 CENTURY AVENUE SW FROM AN R -3 TO AN 4 -4 ZONING DISTRICT WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NOS. 14313 AND 14319) CONSIDERATION OF AMENDING THE ZONING ORDINANCE TO ESTABLISH MICRO- BREWERIES AND TAP ROOMS AS CONDITIONAL USES WITHIN CITY COUNCIL MINUTES AUGUST 26, 2014 COMMERCIAL AND INDUSTRIAL ZONING DISTRICTS (WANE FIRST READING, SET SECOND READING AND ADOPTION OF ORDINANCE NO. 14 -733 FOR SEPTEMBER 9, 2014) (c) CONSIDERATION FOR APPROVAL OF CHANGE ORDER NO. 1 — LETTING NO. 3, PROJECT NO. 14 -03 (CUL -DE -SAC ON CLEVELAND AVENUE SW) AND CHANGE ORDER NO. 1 — LETTING NO. 2, PROJECT NO. 14 -02 (LYNN ROAD) (d) CONSIDERATION FOR APPROVAL OF SUPPORT OF 40TH ANNUAL CHAMBER OF COMMERCE ARTS & CRAFTS FESTIVAL ON SEPTEMBER 12 & 13, 2014 (e) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO SATURDAY NIGHT CRUISERS FROM SEPTEMBER 1, 2014, TO DECEMBER 31, 2014 (f) APPOINTMENT OF DAVE SKAAR TO AIRPORT COMMISSION TO SEPTEMBER 2018 (UNEXPIRED TERM OF JULI NEUBARTH) (g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A (h) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B Item 7(h) was pulled for separate action. Motion by Czmowski, second by Christensen, to approve consent agenda with the exception of the item noted above. Motion carried unanimously. Item 7(h) had separate action. Council Member Forcier noted he will be abstaining from voting on this item. Motion by Czmowski, second by Cook, with Forcier abstaining, to approve Item 7(h). Motion carried unanimously. 8. PUBLIC HEARINGS — 6:00 P.M. (a) ASSESSMENT HEARING FOR 2014 PAVEMENT MANAGEMENT PROGRAM PROJECT - LETTING NO. 3, PROJECT NO. 14 -03 (ADOPTING ASSESSMENT ROLL, ACCEPTING BID AND AWARDING CONTRACT) Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that this project includes Dale Street from Century Avenue SW to CSAH 7, TH 15 Service Road from Echo Drive SE to Hutchinson Health, Freemont Avenue, Lynn Road from Clinton Avenue to South Grade Road, Michael Court and Hutchinson Health parking lot as well as South Grade Road Trail and Century Avenue Trail overlay. The low bid came in from Wm. Mueller & Sons, Inc. with a bid of $965,659.22. This bid was approximately 3% lower than the engineer's estimate. Mr. Exner explained that there are different assessment rates for each respective roadway due to the type of improvement that is being made on each. Mr. Exner mentioned that as part of this project, minor work is being done at the Hutchinson Health parking lot, which is being paid in full by Hutchinson Health. Construction may begin September 2 and is scheduled to be completed by mid - November. The contract with the contractor states that once a roadway is started it must be completed within six weeks. Motion by Czmowski, second by Forcier, to close public hearing. Motion carried unanimously. Mr. Exner noted that a revised assessment roll was distributed this evening. Motion by Czmowski, second by Forcier, adopt revised assessment roll, accept bid and award 2 CITY COUNCIL MINUTES AUGUST 26, 2014 contract for Letting No. 3, Project No. 14 -03. Motion carried unanimously. 9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information necessary to cra t wise policy. Always looking toward t e uture, not monitoring past) (a) HUTCHINSON PUBLIC LIBRARY BOARD 2013 ANNUAL REPORT — PAM DILLE Pam Dille, Hutchinson Public Library, presented before the Council. Ms. Dille provided an overview of accomplishments made at the library during 2013. These include a new center for its DVD check out, a new teen collection of books, and a new teen librarian. Ms. Dille also spoke of the children's program, READ therapy program, adult programs and life -long learning activities. Ms. Dille spoke of legacy programs and other partnership programs. Ms. Dille mentioned that the library is looking for increased funding for increased services and resources. Mayor Cook mentioned a "Super Reader" program he was made aware of in Milwaukee, WI. (b) UPDATE FROM COALITION OF GREATER MINNESOTA CITIES — AMANDA DUERR Amanda Duerr, Coalition of Greater Minnesota Cities, presented before the Council. Ms. Duerr provided an overview of the Coalition's actions during the 2014 legislative session and items they are keeping close watch on. These areas include LGA/Property Taxes, Economic Development, Annexation and Land Use, Environmental Regulation Transportation. Ms. Duerr explained that the Coalition's goals were to see an increase of $57 million in LGA and return to the 2002 funding level, pass Greater Minnesota Economic Development Programs and work with Move MN to pass statewide transportation package. Ms. Duerr also highlighted hot topics that were of discussion at the legislature. 85 cities are members of the Coalition of Greater Minnesota Cities. 10. UNFINISHED BUSINESS 11. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF AUTHORIZING RESOLUTION NO. 14317 FOR THE SALE OF THE 2014 GO.O. IMPROVEMENT BONDS Andy Reid, Controller, presented before the Council. Mr. Reid explained that bonds are issued on an annual basis to fund infrastructure improvement projects. The Council must authorize moving forward with providing a bond issuance. Once authorized, the City's financial advisor will initiate the process and coordinate a bond rating call and start soliciting and collecting competitive bids on behalf of the City. Included in this proposed bond issuance is $2,420,000 to fund the 2014 improvement projects, $1,090,000 to refund the 2008A GO improvement bonds and $610,000 to refund the 2008B storm water revenue bonds. A total savings of $105,320 is expected to be seen on the refunding of the two 2008 issues. Motion by Czmowski, second by Forcier, to approve Resolution No. 14317 for the sale of 2014 general improvement bonds. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OFAUTHORIZING RESOLUTION NO. 14318 DECLARING INTENT ON BONDING REIMBURSEMENT Andy Reid, Controller, presented before the Council. Mr. Reid explained that each year the City administers street and capital improvement projects. As part of this, the City has to cash flow all or the maj ority of proj ect- related costs until bonds are issued in the Fall once all final proj ect costs are known. IRS regulations require the City to approve a Resolution declaring the intent to reimburse itself from tax - exempt bond issuance proceeds for expenditures paid upfront as part of the project related costs. CITY COUNCIL MINUTES AUGUST 26, 2014 Motion by Czmowski, second by Christensen, to approve Resolution No. 14318 declaring intent on bonding reimbursement. Motion carried unanimously. (c) CONSIDERATION FOR APPROVAL OF ISSUING TAXI SERVICE LICENSE TO ACC MIDWEST TRANSPORTATION Marc Sebora, Interim City Administrator, presented before the Council. Mr. Sebora explained that Eric Labraaten of ACC Midwest Transportation has applied for a taxicab service license. Mr. Labraaten has provided all necessary documentation with the application and is registered with the State of Minnesota. Motion by Christensen, second by Forcier, to issue taxi service license to ACC Midwest Transportation. Motion carried unanimously. (d) CONSIDERATION OF REVISING CITY OF HUTCHINSON FEE SCHEDULE TO INCLUDE FEES FOR BREWERS AND TAPROOMS Marc Sebora, Interim City Administrator, presented before the Council. Mr. Sebora explained that with the recent passage of the City's brewer ordinance, the Council should consider establishing license fees for brewers, both on -sale and off -sale. Staff has retained some information from other cities on their license fees they have established. Council Member Forcier suggested a fee of $600 for on -sale and $300 for off -sale for brewers. The rest of the Council agreed with these suggestions. These fees will be included on the fee schedule for formal adoption at the next Council meeting. 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTE FROM APRIL 7, 2014 (b) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM AUGUST 20, 2013, AND JULY 15, 2014 (c) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR JULY 2014 (d) PLANNING COMMISSION MINUTES FROM JULY 16, 2014 (e) CITY OF HUTCHINSON WEED REPORT (f) CITY OF HUTCHINSON FINANCIAL REPORT AND INVESTMENT REPORT FOR JULY 2014 13. MISCELLANEOUS Mary Christensen — Council Member Christensen noted that she had received calls from citizens who were concerned with blacktop that was placed on 2nd Avenue following the Lynn Road project completion. Kent Exner, City Engineer, explained that the contractor used an improper exit route when the proj ect was completed, but more so, the type of material used today is much tackier than 11 CITY COUNCIL MINUTES AUGUST 26, 2014 previous products. Staff is working with the contractor to remedy any circumstances that must be addressed from this incident. Marc Sebora — Mr. Sebora updated the council on the city administrator search. The recruiter has indicated that 23 resumes have been submitted to date with a review of the resumes beginning September 2, 2014. Kent Exner — Mr. Exner noted that the fourth phase of Jefferson Street project will begin in the near term. With this will require a small detour for residents in the area. Mayor Cook — Mayor Cook addressed talk of city projects and school projects and community athletic facilities and pools, etc. and citizens' opinions that all organizations should be working together on these items. Mayor Cook noted that both the city and the school are very cognizant of each other's projects, as well as community projects, and work together on these items. Mayor Cook stated that the school district intends to send out a community survey and once the results from those are returned, the city and school will continue to work together on community needs. Austin Gjerten — Mr. Gjerten asked why bike lanes are being worked on and not Main Street. Mayor Cook explained that Main Street is owned by the State of Minnesota and not the City of Hutchinson and therefore the State makes decisions about work done to Main Street. 14. ADJOURN Motion by Christensen, second by Forcier, to adjourn at 6:50 p.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL c'=y -f Aa� Request for Board Action 7AL =-ft Agenda Item: Rezoning 875 Century Ave. SW - Second Reading and Adoption Department: Planning LICENSE SECTION Meeting Date: 9/9/2014 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Unfinished Business Time Requested (Minutes): License Contingency N/A Attachments: No BACKGROUND /EXPLANATION OF AGENDA ITEM: Second reading and adoption of the rezoning of 875 Century Ave. SW from R -3 to R -4. First reading was 8/26/2014. BOARD ACTION REQUESTED: Approve ordinance for rezoning of 875 Century Ave SW from R -3 to R -4. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: PUBLICATION NO. ORDINANCE NO. 14 -0732 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, TO REZONE PROPERTY AT 875 CENTURY AVE S.W. FROM R -3 (MEDIUM DENSITY RESIDENTIAL) TO R -4 (HIGH DENSITY RESIDENTIAL) FOR DEVELOPMENT OF AN APARTMENT COMPLEX AS REQUESTED BY CENTURY COURT III, LLC, PROPERTY OWNER THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to rezone the property from R- 3 (Medium Density Residential) to R -4 ( High Density Residential): Section 2. That the property to be rezoned to R -4 (High Density Residential) is described as follows: Lot 1, Block 2, CENTURY COURT, according to the recorded plat thereof, excepting therefrom CLEVELAND CORNERS, according to the recorded plat thereof, McLeod County, Minnesota. Section 3. This ordinance shall take effect from and after passage and publication. Adopted by the City Council this 9th day of September, 2014. ATTEST: Marc Sebora, City Administrator Steven W. Cook, Mayor HUTCHINSON CITY COUNCIL c'=y -f Aa� Request for Board Action 7AL =-ft Agenda Item: 2nd Reading and Adoption Brew Pub /Tap Rooms by CUP Summary Ordinance Department: Planning LICENSE SECTION Meeting Date: 9/9/2014 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Unfinished Business Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: Second reading and adoption of zoning ordinance amendment to allow brew pubs and tap rooms by CUP in certain zoning districts. BOARD ACTION REQUESTED: Approval of zoning ordinance amendment. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: § 154.062 C -2, AUTOMOTIVE SERVICE COMMERCIAL DISTRICT. (A) Purpose. The C -2 district is intended to provide locations for businesses which generate a high degree of automobile traffic and which would properly be developed along major thoroughfares of the community. (B) Permitted principal uses. The following uses are permitted, as regulated herein, without special application requirements or conditions attached. Highly similar uses not listed may be allowed upon the determination of the City Council. (1) Retail sales businesses; (2) Service stations, automobile repair shops. For standards, see § 154.111 of this code; (3) Car wash operations, including automated lanes. For standards, see § 154.112; (4) Business and professional offices; (5) Drive- through banking facilities, postal centers and similar uses; (6) Convenience goods store; including gasoline pumps, subject to a maximum of 4,000 square feet of enclosed sales area; (7) New car, marine, farm machinery, manufactured home, sales and display areas, when operated in conjunction with and as part of the new item franchised dealership; (8) Nurseries and garden supply centers; (9) Motels; and (10) Restaurants, including convenience food restaurants. (C) Conditional uses. Used car, farm machinery, marine and mobile home sales and display areas when not operated as a part of new item franchise dealership. Brew Pubs. Tap Rooms. § 154.063 C -3, CENTRAL COMMERCIAL DISTRICT. (A) Purpose. The C -3 central commercial district is intended to provide an area for the grouping of general retail sales establishments, offices and services which serve city residents and the surrounding area. The C -3 district provisions and boundaries are intended to promote compatible land use relationships among diverse types of uses and encourage well - planned development or expansion in accord with the approved Comprehensive Plan. Only those uses which substantially interfere with the overall function of the general commercial area will be excluded. On -site parking is not required in this district. (B) Permitted uses. The following uses are permitted as regulated herein, without special application requirements or conditions attached. Similar uses may be allowed upon the determination of the City Council. (1) Trade and services: any retail store or personal service business subject to all regulations and permits and licenses as may be required by law, and further provided that the use is not objectionable due to noise, fumes, smoke, odor or vibration, including the following and other similar uses; (2) Cultural facilities; (3) Trade and business schools; (4) Catering establishments; (5) Employment agencies; (6) Game and amusement arcades; (7) Hotels and motels; (8) Interior decorating service and sales; (9) Offices for corporations and professionals; (10) Publishing, job printing and blueprinting; (11) Post offices and other public service operations; (12) Restaurants; (13) Taverns; (14) Theaters; (15) Commercial parking lots; (16) Pawnbroker establishments; (17) Massage service establishments; and (18) Upper level apartment units. (C) Conditional permitted uses. (1) Commercial parking ramps for passenger vehicles only, provided a reservoir space is provided within the structure for holding cars awaiting entrance, which reservoir space shall have a capacity of no less than two vehicles; (2) New or used automobile sales; indoor display area only; (3) Motor fuel and service stations, excluding major repair operation. See Appendix B to this chapter for the off - street parking schedule; (4) A state licensed residential facility serving from seven through 16 persons; (5) Group homes up to 5,000 square feet; (6) All licensed day care facilities which are not permitted principal uses under state law; (7) Single- family residences applying for additions, decks, garages, remodeling, or other single - family related uses. (8) (a) Drive - through windows (specific considerations of traffic impact, accessibility to appropriate roadways, site plan consideration and other relevant information would be part of the application review). (b) Conditions for residential facilities, group homes, crisis shelters and licensed day care facilities shall not be imposed which are more restrictive than those imposed on conditional uses or other multi - family residential property in the same district, unless the additional conditions are necessary to protect the health or the safety of the residents of the residential facility. (9) The requirements of § 154.115 of this code shall apply to the conditional uses described in this section. (10) Tattoo establishments. (11) Brew Pubs (12) Tap Rooms § 154.064 C -4, FRINGE COMMERCIAL DISTRICT. (A) Purpose. The C -4 commercial district is intended to provide one or more areas for the grouping of general retail sales establishments, offices and services which offer convenient shopping facilities for city residents and the surrounding area. C -4 district provisions and boundaries are established to promote compatible land use relationships among diverse types of uses and encourage well - planned development or expansion in accord with the city's Comprehensive Plan. Only those uses which substantially interfere with the overall function of the general commercial area will be excluded. (B) Permitted uses. The following uses are permitted as regulated herein, without special application requirements or conditions attached. Similar uses may be allowed upon the determination of the City Council. (1) Trade and services: any retail store or personal service business subject to all regulations and permits and licenses as may be required by law, and further provided that the use is not objectionable due to noise, fumes, smoke, odor or vibration, including the following and other similar uses as determined by the city's Planning Commission; (2) Catering businesses; (3) Convenience grocery stores; (4) Cultural facilities; (5) Game and amusement arcades; (6) Hotels and motels; (7) Motor vehicle sales and service establishments; (8) Post offices and other public service operations; (9) Restaurants, including convenience food; (10) Taverns; (11) Theaters; (12) Trade and business schools, technical colleges, vocational schools, universities; (13) Hospitals; (14) Crisis shelters; (15) Car washes; (16) Pawnbroker establishments; (17) Massage service establishments; and (18) Offices; business and professional. (C) Conditional permitted uses. (1) Permitted uses listed in the C -2 district but not including used car, farm machinery, marine or manufactured home sales; (2) Commercial parking structures; (3) Churches and houses of worship and related facilities; (4) Storage units; (5) Tattoo establishments; (6) Towing company offices with fenced impound lots, subject to providing a completely fenced and screened enclosure. Fences must be a minimum of six feet high and constructed of wood or equivalent materials; and (7) Dog daycare. (8) Brew Pubs (9) Tap Rooms § 154.065 C -5, CONDITIONAL COMMERCIAL DISTRICT. (A) Purpose. The purpose of the C -5 conditional commercial district is to provide for business, commercial and retail uses that are conveniently accessed by major arterial traffic. (1) Development will be allowed only as a conditional use to: (a) Ease land use transition; § 154.066 PC, INDUSTRIAL /COMMERCIAL DISTRICT. (A) Purpose. It is the purpose of the PC district to allow for development of areas where there is a transition in use occurring, but sites are not available which would allow for compliance with other district requirements. Industrial or commercial development will be allowed only as a conditional permitted use to: (1) Ease land use transition; (2) Control development so that it is compatible with surrounding property; and (3) Establish dimensional requirements on an individual basis. (b) Control development so that it is compatible with the surrounding property; and (c) Establish dimensional requirements on an individual basis. (2) Those uses which substantially interfere with the overall function of the area will be excluded. (3) Development shall also meet standards for lighting, landscaping and pedestrian access. (B) Permitted uses. (1) There are no permitted principal uses in the C -5 district. (2) (a) Any accessory use, building or structure customarily incidental to a permitted conditional use listed below, and located on the same lot therewith not to exceed 320 square feet; (b) Parking and loading facilities, as regulated in § 154.116 and Appendix B to this chapter; and (c) Signs as regulated in §§ 154.135 through 154.139. (C) Conditional uses. Buildings or land may be used for the following if granted a conditional use permit: (1) Trade and services: any retail store, personal service or business service establishments, subject to all regulations and permits and licenses as may be required by law, including the following and other similar uses; (2) Business and professional offices; (3) Candy and ice cream shops; (4) Cultural establishments: museums, galleries and the like; (5) Convenience goods stores; including gasoline pumps, subject to a maximum of 4,000 square feet of enclosed sales area; (6) Freestanding and attached car washes; (7) Hotels and motels; (8) Motor fuel and service stations, excluding major repair operation. See Appendix B to this chapter for the off - street parking schedule; (9) Restaurants, including convenience food; (10) Retail sales; (11) Theaters; and (12) Variety, gift, notion, antique and soft goods stores. (13) Brew Pubs (14) Tap Rooms § 154.066 PC, INDUSTRIAL /COMMERCIAL DISTRICT. (A) Purpose. It is the purpose of the PC district to allow for development of areas where there is a transition in use occurring, but sites are not available which would allow for compliance with other district requirements. Industrial or commercial development will be allowed only as a conditional permitted use to: (1) Ease land use transition; (2) Control development so that it is compatible with surrounding property; and (3) Establish dimensional requirements on an individual basis. (B) Permitted uses. (1) There are no permitted principal uses in the PC district. (2) (a) Any accessory use, building or structure customarily incidental to a permitted conditional use listed below, and located on the same lot therewith not to exceed 320 square feet; (b) Parking and loading facilities, as regulated in § 154.116 and Appendix B to this chapter; (c) Signs as regulated in §§ 154.135 - 154.139 of this code; (d) Pawnbroker establishments; and (e) Massage service establishments. (C) Conditional uses. Buildings or land may be used for the following if granted a conditional use permit, and provided further that any objectionable features normally associated with these uses, such as those deemed to be hazardous, offensive or objectionable by reason of odor, dust, cinders, gas, fumes, noise, vibration, radiation, refuse matter or water - carried waste, shall be ameliorated, controlled or eliminated through design, mechanical devices, screen planting and /or walls or other measures as specified by the Planning Commission, and authorized that the use and its day to day activity will not be unreasonably hazardous, noxious or offensive: (1) Trade and services: any retail store, personal service or business service establishments, subject to all regulations and permits and licenses as may be required by law, including the following and other similar uses; (2) Automobile or trailer sales and service establishments; (3) Building materials and hardware, retail sales and repairs; (4) Business and professional offices; (5) Cultural, entertainment and recreational establishments; (6) General merchandising, apparel and accessories and establishments; (7) Car wash operations, including automated lanes. See Appendix B to this chapter for the off - street parking schedule; (8) Catering establishments; (9) Churches and houses of worship and related facilities; (10) Convenience goods and food shops, subject to a maximum of 5,000 square feet of sales area; (11) Dog kennels; (12) Drive -in or drive- through restaurants, banking facilities and the like; (13) Employment agencies; (14) Fairgrounds; (15) Furniture, home furnishing and equipment, sales and display; (16) Hotels and motels; (17) Manufacturing: any light manufacturing or process including repairs, assembling, fabricating, altering, converting, finishing, processing, treating, testing, packaging or bottling, except any use or process hereinafter specifically excluded or which would not be in keeping with the purpose of the district as stated above. This determination shall be made by the Zoning Administrator upon review of the building permit application; (18) Motor vehicle body shops; (19) Post offices and other public service operations; (20) Publishing, job printing and blue printing; (21) Nurseries, garden supply centers; (22) Restaurants; (23) Service stations, automobile repair shops. Standards for automobile services stations are set forth in § 154.111 of this code; (24) Taverns; (25) Trade and business schools; (26) Theaters; (27) Warehousing, storage and wholesaling: the storage, handling, assembly and distribution of goods and materials for retail, wholesale or on -site use. This does not include truck terminals, which are not allowed in this district; and (28) Recyclable materials collection centers. (29) Brew Pubs (30) Tap Rooms TITLE AND SUMMARY OF ORDINANCE NO. 14 -0733 The following Ordinance is hereby published by title and summary: Title of Ordinance: Tap Rooms and Brew Pubs An Ordinance Amending Chapter 154 (Zoning) of the City of Hutchinson Code of Ordinances Adding Language in Sections 154.062 — 154.066 allowing Tap Rooms and Brew Pubs by Conditional Use Permit (CUP). In addition, adding language in Section 154.067 to allow Tap Rooms by Conditional Use Permit (CUP). 2. Summary of Ordinance: Amends sections 154.062 — 154.066 allowing Tap Rooms and Brew Pubs by Conditional Use Permit (CUP). In addition, amends language in Section 154.067 to allow Tap Rooms by Conditional Use Permit (CUP). This Ordinance shall take effect upon publication in accordance with the Hutchinson City Charter. Availability of Ordinance: A complete, printed copy of this Ordinance is available for inspection by any person during regular business hours in the office of the City Clerk, This Ordinance was passed by the City Council of the City of Hutchinson on the 9th day of September, 2014. ATTEST: Marc Sebora, City Administrator Steven W. Cook, Mayor Publication No. Date of Publication: To Be Determined after approval of ordinance. HUTCHINSON CITY COUNCIL c'=y -f Aa� Request for Board Action 7AL =-ft Agenda Item: Short -Term Gambling License - Crow River Cutters Department: Administration LICENSE SECTION Meeting Date: 9/9/2014 Application Complete Yes Contact: Marc Sebora Agenda Item Type: Presenter: Marc Sebora Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: Crow River Cutters of the National Wild Turkey Federation, a nonprofit organization, has submitted a short -term gambling license application into administration for review and processing. The application is for an event the organization is holding February 6 & 7, 2015. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short -term gambling license to Crow River Cutters on February 6 & 7, 2015. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: I I 1 Hassan Street Southeast Hutchinson, MN 55350 (3 20) 5 87-515 1 Fax: (3 20) 2344240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered Ia Short Term Date(s) F& b • 0 a2 0 Feh . V 2efs "Fee: $30 Or anization Information C r2 0" e. z C f— c.2 - /V (-*J ' f r Name r /I A o �'fea z�. f S �Ct%�i � AiZ t 1" 1 ] A i .'s r . "', �c 4 I .•S _L t' : d Address where regular meeting are held City Federal or State ID: ; 7 — d :z ' Day and time of meetings? w J R -, -2 Is this organization organized under the laws of the State of Minnesota? 0 yes ❑ no How long has the organization been inexistence? a How may members in the organization? / 3µb P4 What is the purpose of the organization? T 4 0 et c �c A A- : �•t� J C 41,,; s C. � y_�►�+ a h] _ In whose custody will organization records be kept? p) A.t ) �A & /Q 3")- o -- �;' V' 7 -- V k' 6 Name Phone Number Address ON State Zip Phone Number .xucc c.ip Authorized Officer of the Organization Information ! ezxNAa-d I— , L'Ae/,. , True 3.�o- •5�c?- <d- c.- Phone Number r� a .s_ A u e 0'1 5." C j Iry Residence Address City state Zip Date of Birth: 01 f 10 1 l �_/ Place of Birth: Ap c�j qei 1, s /`"t & Monthldaylyear City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes /.no If yes, explain: City of Hutchinson Application for Gainbling Devices License Page 2 of 3 under Minnesota Statute True Nilme Phone !Number Res iden c e A ddres s City State zip Date of Birth: 01 1 / d 1 / F`/.3 Place of Birth. e VP 6 j; } � -I N Munth/daylyear City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes QNo If yes, explain: How long have you been a member of the organization? // t1 'e- 5 Game Information Location 91 � j • ` C k Lr3 C•4 C+ i.� f� 1 i'r ,�} i 1Z d ,a a] r S CIOName of location where game ' l be played 1� I Phone Number L.IO �1l "A kLC 0R: t rsr l7� rL� iNSc!•i) S S 3L -U Address of location where gattte will 4played City State Zip Date(s) and/or day(s) gambling devices will be used: ��� .46 1 5— through T � �] -k0l Sr AM AM Hours of the day gambling devices will be used: From a . 6 0 cp& To 16 n n < Tp Maximum number of player: /60 Will prizes be paid in money or merchandise? ❑ money ,® merchandise Will refreshments be served during the time the gambling devices will be used? Aw yes V no If yes, will a charge be made for such refreshments? 91 ves ❑ no Game Information Location 02 Name of location where game will be played Address of location where game will he played Date(s) and/or day(s) gambling devices will be used: Phone Number City State zip through AM AM Hours of the day gambling devices will be used: From p Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? If yes, will a charge be made for such refreshments? ❑ yes 13 na To ❑ yes ❑ no City of ffutchinson ApplicadonforGamblirig Devices Li erise Page 3 of 3 Officers of the Or anization i necessar , list'additiunal names un se araie sheer Name Title -W 1 ' Residence address City State Zip �2d s �-e- fi AIL ,d Name Title `? 9,7, as '4 0'15 5; r- AJ s_s 3,2 Residence Addrer.r City State zip l t'C p C R e --15 C 2 Name Title �`'l IV j 3 S`c Residence address city state zip Officers or Other Persons Paid for Services Information (if necessa , list additional names on separate sheet Name Title Residence address City State Zip Name Title Residence address City State Zip Name Title Residence Address city State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager dyes ❑ no Authorized Officer A4 yes ❑ no Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. Signature of authorized ofcer of organization Signature ofgambling manager oj' Internal IJse Only City Council ❑ approved ❑ denied Notes: �h?Ily Date Date HUTCHINSON CITY COUNCIL c'=y -f Aa� Request for Board Action 7AL =-ft Agenda Item: Parade Permit Department: Police LICENSE SECTION Meeting Date: 9/9/2014 Application Complete Yes Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency No Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: I am in receipt of a letter from the Hutchinson High School Student Council in reference to the 2014 Homecoming Parade. The parade will go from the Middle School Parking lot to the High School parking lot. This request requires South Grade Rd between Dale St and School Rd to be closed, School Rd between South Grade Rd and Roberts Rd between the hours of 12:30 pm and 1:30 pm for this event. My staff and I have reviewed the request and are confident that we can meet the needs of Student Council. The Annual Homecoming Parade , will be held on Friday September 26, 2014. The Parade will assemble in the Middle School parking lot . The parade will begin at 12:50 pm and proceed on South Grade Rd, west to the School Rd then north on School Rd to the High School parking lot. The Police Department looks forward to working with the Hutchinson High School Student Council, and the Hutchinson School District 423, to insure another safe and successful Homecoming Parade. BOARD ACTION REQUESTED: I recommend approval. Fiscal Impact: $ 500.00 Funding Source: Police FTE Impact: 4.00 Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: i-U -f_•. P II,I _Il l 1 L•1. r h Ru 1�B 2G3 4 1 -1 : O1 AM HP LASERJE T FAX �9f i 11 Hassan Suw So Ahvasl HurrhLn600. M,1 55350 (32a) SO -S 1' IiTax- (32G) 234A 24 0 City of Hutchinson A FL[CAT[ON FOR PARADE PERMIT {Under Ordinance No. '71.01} P -2 Permit Fee: $30 fshort term) Date Received: All applications must be received at least 30 days before eveni in order to be considered pr�arrPzarron h'Ama Or anlxarion Address - ~ - Cory Ottftrized OfNzor.apd ; 77.7 r �- lo{It�. Residence CI ty Parade �"Gm�fe Cpl Residence Address 9/ Phone Number s� �. Phone Number- Phone Number .irate Pa,�do l7aty: R —ate —r7 _ Assembly -rime' , Location and Description or Assembly Area- 4 S r[1p kK Starting Tina aF Parade; r J Estimated Time of Parade- 30 AA "fx ` Slarling Point of Parade: &&4 AL C'11 �� �} S` � -� Route of Para& Ttiavel Ending Point of Parade elft 5 Approximate Number of Units, Animals, and VehiOci which will constitute Parade- lb Type and Descriptlon of Animals and Vehicles: op [ Maximum Intarval of Space to he Maintained Between Units: Maximum Leagdi of Parade Minimum and Maxirnurn Speed of Parede. Portion of Sheet Width Traversed MPH Rug tB 2014 1 t:01FtM HP LRSERJE•T FAX r,-3 City of Hurefrinron Rppflmnwi for PA lade YP 17pr1 Papa 3 0/ ) eplcll S T he following items need to be completed andlor Wa+:.htd in order for tha applicatlon to be processed: Permit fee paid in Full (check or mcmty order) 0 yes ❑ no Permit Application oomplcled in full and sighed: O Yes ❑ no I declare that the informalion I have provided on this app licatlon is truthful, and 1 authorize Lhe City of Hutchinson to invougm the informatiou bmitt z 5igr :aAof rrred a ":e. of orkRrre; uf;on or parade Chulrmun dare Palice X approved 0 denied Notet Ciry Council 0 approved l] denied Notes-. September 3, 2014 Dear Council Members, As requested at the HUC /City Annual Meeting, I would like to appoint council member Chad Czmowski, Marc Sebora and myself to the subcommittee to review the PILOT program with HUC committee members. Chad and I participated in similar discussions that took place in 2012 -12013 so having that background will be helpful. I ask for your approval. Thank you, Mayor Steve Cook CITY OF HUTCHINSON Check Register - Council Check Register Check Issue Dates: 8/27/2014 - 9/9/2014 9/4/2014 Check Number Check Issue Date Amount Vendor Account Description 182382 9/9/2014 464.56 ACE HARDWARE Operating Supplies 182383 9/9/2014 549.84 AEM MECHANICAL SERVICES INC Contractual R &M 182384 9/9/2014 146.00 AITKIN COUNTY SHERIFFS OFFICE Other Professional Services 182385 9/9/2014 85.00 ALBERTS, LESLIE Contractual R &M 182386 9/9/2014 199.74 AMERICAN BOTTLING CO Cost of Sales - Miscellaneous 182387 9/9/2014 280.00 AMERICAN RED CROSS Operating Supplies 182388 9/9/2014 298.01 AMERICINN Travel /Conference Expense 182389 9/9/2014 395.15 ARCTIC GLACIER USA INC. Cost of Sales - Miscellaneous 182390 9/9/2014 455.00 ARNESON DISTRIBUTING CO Cost of Sales - Beer 182391 9/9/2014 94.00 ARTISAN BEER COMPANY Cost of Sales - Beer 182392 9/9/2014 1,922.65 ASSURANT EMPLOYEE BENEFITS Life Insurance 182413* 9/9/2014 75.90 AUTO VALUE - GLENCOE Equipment Parts 182414 9/9/2014 156.57 B & C PLUMBING & HEATING INC Contractual R &M 182415 9/9/2014 18.00 B. W. WELDING Repair & Maintenance Supplies 182416 9/9/2014 2,280.00 BARN YARD, THE Inventory - Process Material 182417 9/9/2014 1,275.00 BARTEL, CECILIA Refund Liquor Licens 182418 9/9/2014 40.00 BENSON, ANDREA Refund Activity Fee 182419 9/9/2014 175.00 BERGER PLUMBING HEATING AC Contractual R &M 182420 9/9/2014 4,750.00 BLUE VALLEY SOD Inventory - Bulk Product 182421 9/9/2014 34.00 BORSTAD, AMY Refund Activity Fee 182422 9/9/2014 136.72 BRANDON TIRE CO Automotive R &M 182423 9/9/2014 158.64 BUFFALO CREEK ENTERPRISES Cost of Sales - Miscellaneous 182424 9/9/2014 1,112.00 BURNHAM COMPANIES LLC Inventory - Bulk Product 182425 9/9/2014 35,728.60 C & L DISTRIBUTING Cost of Sales - Liquor 182426 9/9/2014 389.90 CALIFORNIA CONTRACTORS SUPPLIES Safety Supplies 182427 9/9/2014 716.30 CARS ON PATROL SHOP LLC Automotive R &M 182428 9/9/2014 25.00 CARTER, RANDY Refund Activity Fee 182429 9/9/2014 50.00 CASS COUNTY COURT ADMIN Bail Money 182430 9/9/2014 294.06 CENTERSTONE SUITES - BLAINE Travel /Conference Expense 182431 9/9/2014 196.04 CENTERSTONE SUITES - BLAINE Travel /Conference Expense 182432 9/9/2014 196.04 CENTERSTONE SUITES - BLAINE Travel /Conference Expense 182433 9/9/2014 481.70 CENTRAL LANDSCAPE SUPPLY Operating Supplies 182434 9/9/2014 231.92 COLD SPRING GRANITE CO Operating Supplies 182435 9/9/2014 29.43 COMDATA CORPORATION Operating Supplies 182436 9/9/2014 40.00 CORNELL, PHILIP Refund Activity Fee 182437 9/9/2014 394.50 CORNER POST EROSION CONTROL Contractual R &M 182438 9/9/2014 60.00 CRAIG, JULIE Refund Activity Fee 182439 9/9/2014 38.00 CRAWFORD, JESSICA Refund Activity Fee 182440 9/9/2014 750.07 CROW RIVER AUTO & TRUCK REPAIR Automotive R &M 182441 9/9/2014 75.83 CROW RIVER PRESS INC Printing & Publishing 182442 9/9/2014 326.16 CROW RIVER WINERY Cost of Sales - Wine 182443 9/9/2014 60.00 DAVE GRIEP CLEANING Contractual R &M 182444 9/9/2014 8,654.65 DAY DISTRIBUTING Cost of Sales - Wine 182445 9/9/2014 680.00 DEL HULSTEIN TRUCKING LLC Freight - Bagged 182446 9/9/2014 11.15 DROP -N -GO SHIPPING INC Postage 182447 9/9/2014 1,322.14 E2 ELECTRICAL SERVICES INC Other Professional Services 182448 9/9/2014 137.87 ECOLAB PEST ELIMINATION Contractual R &M 182449 9/9/2014 30,934.25 ELECTRIC PUMP Contractual R &M 182450 9/9/2014 699.83 ELECTRO WATCHMAN Other Professional Services 182451 9/9/2014 1,175.00 ENVIRONMENTAL TOXICITY CONTROL Other Professional Services 182452 9/9/2014 185.21 FARM -RITE EQUIPMENT Automotive R &M 182453 9/9/2014 297.65 FASTENAL COMPANY Repair & Maintenance Supplies 182454 9/9/2014 5,075.00 FENSKE'S STUMP REMOVAL Contractual R &M 182455 9/9/2014 168.40 FIRST CHOICE FOOD & BEVERAGE SOLUTIONS Operating Supplies 182456 9/9/2014 111.28 G & K SERVICES Operating Supplies 182457 9/9/2014 16,167.20 GARICK CORPORATION Inventory - Process Material 182458 9/9/2014 5,000.00 GAVIN WINTERS TWISS THIEMANN & LONG Ll Other Professional Services 182459 9/9/2014 71.00 GOPHER STATE FIRE EQUIPMENT CO. Safety Supplies 182460 9/9/2014 64.98 HACH COMPANY Chemicals & Chemical Products 182461 9/9/2014 9,640.00 HANSON & VASEK CONSTRUCTION Contractual R &M 182462 9/9/2014 107.70 HANSON, ANDREW Refund 182463 9/9/2014 86.00 HART'S AUTO SUPPLY Automotive R &M 182464 9/9/2014 78.00 HENNEPIN COUNTY COURT ADMIN Bail Money 182465 9/9/2014 110.43 HILLYARD / HUTCHINSON Cleaning Supplies 182466 9/9/2014 46.00 HOESE, LEETTE Refund Activity Fee 182467 9/9/2014 2,600.00 HRA Admin /Loan Fees 182468 9/9/2014 2,600.00 HRA Admin /Loan Fees 182469 9/9/2014 1,512.28 HUTCHFIELD SERVICES INC Contractual R &M 182470 9/9/2014 6,526.08 HUTCHINSON AREA HEALTH CARE Common Area Maintenance 182471 9/9/2014 9,249.84 HUTCHINSON CONVENTION & VISITORS BURE Lodging Tax Reimb 182472 9/9/2014 23,644.65 HUTCHINSON CO -OP Operating Supplies 182473 9/9/2014 203.10 HUTCHINSON WHOLESALE Automotive R &M 182474 9/9/2014 4,000.00 HUTCHINSON, CITY OF ATM Replenishment 182475 9/9/2014 154.95 INTERSTATE BATTERY SYSTEM MINNEAPOLIS Equipment Parts 182476 9/9/2014 125.00 JACOBSEN, HALEY Uniforms & Personal Equip 182477 9/9/2014 119.79 JACOBSON, JOCELYN Travel /Conference Expense 182478 9/9/2014 31.51 JAY MALONE MOTORS Automotive R &M 182479 9/9/2014 21,485.57 JEFF MEEHAN SALES INC. Accrued Payable - Commissions 182480 9/9/2014 778.15 JJ TAYLOR DIST OF MN Cost of Sales - Liquor 182481 9/9/2014 27,692.12 JOHNSON BROTHERS LIQUOR CO. Cost of Sales - Wine 182482 9/9/2014 4,335.80 JUUL CONTRACTING CO Contractual R &M 182483 9/9/2014 636.30 KAHNKE BROTHERS NURSERY Operating Supplies 182484 9/9/2014 521.00 KRANZ LAWN & POWER Small Tools & Minor Equipment 182485 9/9/2014 49.74 L & P SUPPLY CO Automotive R &M 182486 9/9/2014 85.00 LANDSCAPE CONCEPTS INC Contractual R &M 182487 9/9/2014 34.00 LARSON, BETH Refund Activity Fee 182488 9/9/2014 60.00 LEAGUE OF MN CITIES Travel /Conference Expense 182489 9/9/2014 11,708.00 LEAGUE OF MN CITIES Dues & Subscriptions 182490 9/9/2014 30.00 LEAGUE OF MN CITIES Dues & Subscriptions 182491 9/9/2014 1,071.98 LEAGUE OF MN CITIES -INS TRUST Insurance Deductible 182492 9/9/2014 30,828.95 LOCHER BROTHERS INC Cost of Sales - Beer 182493 9/9/2014 25.00 LOSIEVSKI, ELIZABETH Refund Activity Fee 182494 9/9/2014 1,671.59 LYNDE & MCLEOD INC. Inventory - Bulk Product 182495 9/9/2014 5,500.00 MADSEN TREE SERVICE Contractual R &M 182496 9/9/2014 76.08 MAIN STREET SPORTS BAR Operating Supplies 182497 9/9/2014 6,236.00 MARK BETKER CONSTRUCTION LLC HRA Loan 182498 9/9/2014 25.00 MARQUARDT, MIKE OR TRACY Refund Activity Fee 182499 9/9/2014 15.87 MCKAY, JEFF Travel /Conference Expense 182500 9/9/2014 700.00 MCLEOD COUNTY COURT ADMINISTRATOR Bail Money 182501 9/9/2014 400.00 MCLEOD COUNTY SHERIFF'S OFFICE Automotive R &M 182502 9/9/2014 643.00 MCLEOD COUNTY SOCIALSERVICES Refund Activity Fee 182503 9/9/2014 30.00 MCLEOD COUNTY SOLID WASTE MANAGEMEP Building Repair Supplies 182504 9/9/2014 99.95 MCRAITH, JOHN Other Professional Services 182505 9/9/2014 208.82 MEHR, BRIAN Equipment Parts 182506 9/9/2014 149.61 MENARDS HUTCHINSON Repair & Maintenance Supplies 182507 9/9/2014 51.17 MINI BIFF Small Tools & Minor Equipment 182508 9/9/2014 77.40 MINNEAPOLIS, CITY OF Other Professional Services 182509 9/9/2014 625.00 MINNESOTA RURAL WATER ASSN Travel /Conference Expense 182510 9/9/2014 254.00 MINNESOTA SUPREME COURT Dues & Subscriptions 182511 9/9/2014 383.00 MINNESOTA VALLEYTESTING LAB Other Professional Services 182512 9/9/2014 60.00 MN DEPT OF LABOR & INDUSTRY /CODE Contractual R &M 182513 9/9/2014 244.21 MORAN USA LLC Operating Supplies 182514 9/9/2014 132.00 NEW FRANCE WINE Cost of Sales - Wine 182515 9/9/2014 180.00 NICOLLET COUNTY COURT ADMIN Bail Money 182516 9/9/2014 317.52 NORTH STAR BBQ Travel /Conference Expense 182517 9/9/2014 386.81 NORTHERN SAFETY & INDUSTRIAL Equipment Parts 182518 9/9/2014 4,453.04 NU- TELECOM Phone Services 182519 9/9/2014 53.97 OFFICE DEPOT Office Supplies 182520 9/9/2014 100.80 OFFICE OF MN IT SERVICES Phone Services 182521 9/9/2014 92.98 O'REILLY AUTO PARTS Automotive R &M 182522 9/9/2014 24,378.14 PHILLIPS WINE & SPIRITS Cost of Sales - Liquor 182523 9/9/2014 2,367.20 PIONEER MANUFACTURING CO Sign Repair Materials 182524 9/9/2014 104.50 POSITIVE ID INC Miscellaneous Expense 182525 9/9/2014 1,747.00 POSTMASTER Postage 182526 9/9/2014 50.00 POSTMASTER Postage 182527 9/9/2014 1,308.54 PRAIRIE MOON NURSERY Operating Supplies 182528 9/9/2014 1,692.50 PRAIRIE RESTORATION Operating Supplies 182529 9/9/2014 106.88 PRIEVE LANDSCAPING & LAWN CARE Contractual R &M 182530 9/9/2014 853.28 PROMAXX TRUCK PARTS Equipment Parts 182531 9/9/2014 147.80 QUADE ELECTRIC Operating Supplies 182532 9/9/2014 1,750.00 QUALITY FLOW SYSTEMS Contractual R &M 182533 9/9/2014 12.34 QUILL CORP Office Supplies 182534 9/9/2014 38,706.40 R & R EXCAVATING Improv other than Buildings 182535 9/9/2014 162,902.62 R & R EXCAVATING Improv other than Buildings 182536 9/9/2014 915.80 R.J.L. TRANSFER Freight 182537 9/9/2014 938.00 RANDY'S BOBCAT SERVICE Landscaping Materials 182538 9/9/2014 6,216.32 REINER ENTERPRISES INC Freight - Bagged 182539 9/9/2014 88.45 RIDDELL ALL AMERICAN SPORTS CORP Operating Supplies 182540 9/9/2014 860.63 ROYALTIRE Equipment Parts 182541 9/9/2014 107.05 RUNNING'S SUPPLY Operating Supplies 182542 9/9/2014 1,044.45 SAM'S CLUB Concession Supplies 182543 9/9/2014 17,097.00 SCHIMMEL CONSTRUCTION LLC HRA Loan 182544 9/9/2014 2,829.24 SEH Buildings & Structures 182545 9/9/2014 650.55 SHERRILL INC. Tree Maintenance 182546 9/9/2014 46.98 SHOPKO Office Supplies 182547 9/9/2014 47.94 SHRED -IT USA INC- MINNEAPOLIS Refuse - Recycling 182548 9/9/2014 60.00 SHURTLEFF, JEFF Refund Activity Fee 182549 9/9/2014 12,881.35 SOUTHERN WINE & SPIRITS OF MN Cost of Sales - Wine 182550 9/9/2014 3,425.15 SPARTAN STAFFING Other Professional Services 182551 9/9/2014 8,680.00 ST. CROIX RECREATION CO PD Memorial Park Gazebo 182552 9/9/2014 653.52 STAPLES ADVANTAGE Office Supplies 182553 9/9/2014 25.00 STARKE, MELISSA Refund Activity Fee 182554 9/9/2014 8,507.41 STEVENS ENGINEERS INC Other Professional Services 182555 9/9/2014 665.22 STRATEGIC EQUIPMENT AND SUPPLY Cost of Sales - Miscellaneous 182556 9/9/2014 5,225.00 STREICH TRUCKING Freight - Bulk 182557 9/9/2014 230.46 TEK MECHANICAL Building Repair Supplies 182558 9/9/2014 25.00 TELECKY, TERA Refund Activity Fee 182559 9/9/2014 16,083.15 TITAN MACHINERY Machinery & Equipment 182560 9/9/2014 1,555.80 TKO WINES Cost of Sales - Wine 182561 9/9/2014 860.00 TOUCH OF GRACE DANCE STUDIO Sign & Awning Grant 182562 9/9/2014 13.80 TOWN & COUNTRYTIRE Automotive R &M 182563 9/9/2014 3,000.00 TRIPLE G COMPANIES PD Memorial Park Gazebo 182564 9/9/2014 48.68 UNIFORMS UNLIMITED Uniforms & Personal Equip 182565 9/9/2014 100.00 UNITED ABSTRACT COMPANY Other Professional Services 182566 9/9/2014 443.53 US BANK EQUIPMENT FINANCE 182567 9/9/2014 1,234.76 USPS - HASLER 182568 9/9/2014 69.95 VERTECH SOLUTIONS & SERVICES 182569 9/9/2014 19,672.00 VIKING BEER 182570 9/9/2014 734.95 VIKING COCA COLA 182571 9/9/2014 1,448.58 VINOCOPIA INC 182572 9/9/2014 1,275.46 WASTE MANAGEMENT OF WI -MN 182573 9/9/2014 733.00 WASTEQUIP 182574 9/9/2014 1,350.00 WCCO -AM 182575 9/9/2014 1,231.55 WINE COMPANY, THE 182576 9/9/2014 3,800.00 WINE MERCHANTS INC 182577 9/9/2014 33,321.16 WIRTZ BEVERAGE MINNESOTA 182578 9/9/2014 436,550.39 WM MUELLER & SONS - SEPARATE CK 182579 9/9/2014 167.40 ZEP SALES AND SERVICE 182580 9/9/2014 995.00 ZOHO CORPORATION Grand Totals: 1,141,322.58 * Break in check sequence due to printer problems. Copy Machine Postage Contractual R &M Cost of Sales - Beer Concession Supplies Cost of Sales - Wine Refuse - Recycling Small Tools & Minor Equipment Advertising Cost of Sales - Wine Cost of Sales - Wine Cost of Sales - Miscellaneous Improv other than Buildings Equipment Parts Software & Licensing CITY OF HUTCHINSON Check Register - Council Check Register Page: 1 Report Dates: 8/17/2014 - 8/30/2014 Sep 03, 2014 11:32AM Report Criteria: Transmittal checks included Pay Period Journal Check Check Date Code Issue Date Number Payee Amount 08/30/2014 CDPT 09/03/2014 182380 HART 583.70- 08/30/2014 CDPT 09/03/2014 182381 NCPERS Minnesota 352.00- 08/30/2014 CDPT 09/03/2014 9031401 AFLAC 131.77- 08/30/2014 CDPT 09/03/2014 9031402 EFTPS 12,349.83- 08/30/2014 CDPT 09/03/2014 9031402 EFTPS 12,349.83- 08/30/2014 CDPT 09/03/2014 9031402 EFTPS 3,681.28- 08/30/2014 CDPT 09/03/2014 9031402 EFTPS 3,681.28- 08/30/2014 CDPT 09/03/2014 9031402 EFTPS 25,161.12- 08/30/2014 CDPT 09/03/2014 9031403 ICMA 1,310.00- 08/30/2014 CDPT 09/03/2014 9031404 ING 975.00- 08/30/2014 CDPT 09/03/2014 9031405 Minnesota Dept. of Revenue 11,044.46- 08/30/2014 CDPT 09/03/2014 9031406 MN Child Support System 41.87- 08/30/2014 CDPT 09/03/2014 9031407 MNDCP 250.00- 08/30/2014 CDPT 09/03/2014 9031408 PERA 11,678.49- 08/30/2014 CDPT 09/03/2014 9031408 PERA 11,678.49- 08/30/2014 CDPT 09/03/2014 9031408 PERA 5,914.33- 08/30/2014 CDPT 09/03/2014 9031408 PERA 8,871.45- 08/30/2014 CDPT 09/03/2014 9031408 PERA 36.16- 08/30/2014 CDPT 09/03/2014 9031408 PERA 36.16- 08/30/2014 CDPT 09/03/2014 9031408 PERA 1,868.52- 08/30/2014 CDPT 09/03/2014 9031409 TASC -Flex 225.00- 08/30/2014 CDPT 09/03/2014 9031409 TASC -Flex 1,322.25- 08/30/2014 CDPT 09/03/2014 9031410 TASC -HSA 4,253.09- 08/30/2014 CDPT 09/03/2014 9031410 TASC -HSA 3,553.44- 08/30/2014 CDPT 09/03/2014 9031410 TASC -HSA 1,008.44- 08/30/2014 CDPT 09/03/2014 9031410 TASC -HSA 592.24- 08/30/2014 CDPT 09/03/2014 9031410 TASC -HSA 849.22 - Grand Totals: 27 123,799.42- HUTCHINSON CITY COUNCIL c'=y -f Aa� Request for Board Action 7AL =-ft Agenda Item: Policy relating to maintenance of sign retroreflectivity standards Department: PW /Eng LICENSE SECTION Meeting Date: 9/9/2014 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ New Business Time Requested (Minutes): 20 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: For several years, the Federal Highway Administration and the Minnesota Department of Transportation have been working to establish retroreflectivity standards for signs critical to the safe, orderly use of roadways. The concern, in part, relates to sign legibility and increasing number of elderly drivers. During this time, City staff has reduced the amount of sign replacements done until the standards were known. The Minnesota Manual on Uniform Traffic Control Devices (MN MUTCD) now includes a requirement for road authorities to establish policies /management methods to ensure critical road signs are legible at all hours. The MN MUTCD allows Cities to exclude parking signs, bikeway signs, and a variety of miscellanous signs from the standards, at their discretion. Public Works staff recommends the City exclude these signs, as they represent about 1/2 of the City's approximately 3,400 sign installations. With these exceptions in place, the standards will apply to about one -half of City's signs deemed to be the most critical to safety, including: stop /yield, regulatory, warning, critical guide signs and signs related to school safety. The attached memorandum explains this in more detail. Public Works staff recommends adoption of the attached resolution and policy. Practices established by the department have also been included for your reference. This resolution and policy will comply with MN MUTCD requirements. The department established practices to support the policy, which will improve sign visibility and legibility. Implementation of these practices began this past June with establishment of a sign inventory for high - priority streets. The City was broken down into 6 priority zones for the inventory update. Areas 1, 2 and a majority of area 3 were completed this summer Initially, implementing these practices won't affect the budget. However, as it becomes necessary to replace signs that do not meet retroreflectivity standards, the costs of replacing signs will obviously go up. The department anticipates having the first initial increase to costs in 2016, by then signs will be identified that need replacement. City staff will be available to answer any questions the City Council may have. BOARD ACTION REQUESTED: Approval of Resolution No. 14320, Adopt City Policy: "Sign Retroreflectivity Policy" Fiscal Impact: $ 0.00 Funding Source: General Funds - Streets & Roadways FTE Impact: 0.00 Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: C September 9, 2014 City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234 -4287 Fax (320) 234 -6971 To: Honorable Mayor and City Council members From: John Olson, Public Works Manager Kent Exner, DPW /City Engineer Subject: Sign Retroreflectivity Standards For several years, the Federal Highway Administration and the Minnesota Department of Transportation have been working to establish standards for sign retroreflectivity in response to aging drivers in the country. Recently the Minnesota Manual of Uniform Traffic Control Devices (MN MUTCD) manual was updated with a variety of items related to maintaining retroreflectivity for signs critical to safe, orderly use of roadways. The primary effect of recent changes in the MN MUTCD is that the City is now required to establish policies and /or management methods to ensure minimum standards of retroreflectivity for critical signs are maintained. The proposed resolution and City Policy, and the practices the Public Works department has developed address those requirements. The MN MUTCD allows Cities to exclude certain signs from the standards. The Public Works department recommends utilizing this option to minimize the potential for future costs. There are approximately 3,400 sign installations in the City. The regulations will affect about one -half of the City's sign installations. A following is the breakdown of sign installations and whether they need to be accounted for within the City's policies and /or management methods: Description: Example: # of signs: Stop /Yield signs (including placards & related) 750 Regulatory signs (e.g., speed limit signs, one - ways...) 410 Warning signs (e.g., curve ahead, crosswalks...) 259 Guide signs (large street name signs, highway signs...) 205 School signs (school crosswalks, school bus only...) 48 Included in policies /management methods: 1,672 49% Parking signs (no parking, time limits...) 1,192 Bikeway signs (intended for bicyclists, pedestrians) 159 Memorial, acknowledgment, blue /brown, internal streets 383 Excluded from policies /management methods: 1,734 5151. Total sign installations: 31406 100% The attached sign policy and practices address the requirement identified in the MN MUTCD and Public Works staff recommends their adoption. RESOLUTION NO. 14320 RESOLUTION ESTABLISHING A POLICY TO MEET MINIMUM RETROREFLECTIVITY STANDARDS IDENTIFIED IN THE MINNESOTA MANUAL OF UNIFORM TRAFFIC CONTROL DEVICES (MN MUTCD) WHEREAS, the Minnesota Department of Transportation has established processes to ensure minimum levels of retroreflectivity are maintained for certain traffic control and street signs, and; WHEREAS, the Hutchinson City Council has granted approval to the Public Works Department to establish practices relating to compliance with criteria identified in the MN MUTCD, and; WHEREAS, the Public Works Department has prepared documents identifying related practices; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: That the City Council of the City of Hutchinson hereby establishes a Sign Retroreflectivity Policy, a policy to meet minimum retroreflectivity levels identified in the MN MUTCD. Adopted by the City Council of the City of Hutchinson this 9th day of September, 2014. Steven Cook Mayor ATTEST: Marc A. Sebora Interim City Administrator City of Hutchinson, Minnesota Sign Retroreflectivity Policy I. Purpose and Goal. The purpose of this policy is to direct the Public Works Department to establish and maintain practices relating to implementing assessment and /or management methods, or combinations thereof, to meet minimum sign retroreflectivity requirements identified in the Minnesota Manual on Uniform Traffic Control Devices (MN MUTCD). Substantial conformance with the MN MUTCD is achieved by having a method or methods in place to maintain minimum retroreflectivity levels. Conformance does not require or guarantee that every individual sign will meet or exceed the minimum retroreflectivity levels at every point in time. The goal of this policy is to improve public safety on the city's streets and roads and prioritize the city's limited resources to replace signs critical to safe, orderly use of City streets that are illegible or have retroreflectivity levels below established standards. II. Applicable Signs. This policy applies to all regulatory, warning, and guide signs as set forth in the MN MUTCD and, pursuant to Section 2A.8 of the MN MUTCD, the City excludes the following signs from any specific practices relating to maintaining minimum levels of retroreflectivity: a) Parking, Standing, and Stopping signs (R7 and R8 series) b) Walking/Hitchhiking /Crossing signs (R9 series, R10 -1 through R10 -4b) c) Acknowledgment signs, including Memorial signs d) All signs with blue or brown backgrounds e) Bikeway signs that are intended for exclusive use by bicyclists or pedestrians III. Sign Inventory. The Public Works Department shall establish practices relating to creating and maintaining a sign inventory tool to be used toward the goal of maintaining sign retroreflectivity above minimum requirements identified in the MN MUTCD. The inventory shall begin with newly installed signs and within a reasonable amount of time include all signs covered by MN MUTCD requirements. IV. Removal of Signs. The Public Works Department shall establish practices relating to the removal of excess signs which may have the effect of reduced compliance with existing signage or that impose unnecessary financial burdens Any practice relating to sign removal shall include, at least, an Engineering Study and Traffic Control Resolution approved by the City Council. V. Approved Sign Evaluation Method. The Public Works Department shall select a method or combination of methods to be used to meet sign retroreflectivity requirements. If an assessment method such as nighttime visual inspection or measured sign retroreflectivity is chosen, the practices shall specify the recurring time frame for those activities needed to reasonably assure continued compliance. VI. Sign Replacement Prioritization. The Public Works Department shall establish practices implementing reasonable methods of prioritizing sign replacements. VII. Modification and Deviation from Policy. The City Council reserves the right to modify this Policy at any time if deemed to be in the best interest of the City based on safety, social, political and economic considerations. The Public Works Department may authorize modifications and deviations from identified practices established by them when deemed to be in the best interests of the City based on safety, social, political and economic considerations. Significant modifications and deviations shall be documented and include the reason for the modification /deviation and include any supporting information. City of Hutchinson Public Works Department Sign Inspection & Maintenance Practices Introduction The City of Hutchinson (City) believes it is in the best interest of residents, businesses and industries to routinely inspect and maintain signs. Signs are important for safe travel and help travelers reach their destinations. Inspections are helpful for planning improvements, performing effective maintenance, and ensuring sign installations meet appropriate regulations. Inspection and maintenance of signs will be done in a safe, cost - effective manner. The City typically will perform these services using employees but may, in some cases, use private contractors. Priori Sign inspection and maintenance is classified as a Basic Service. Basic services consist of programs and services that significantly improve the quality of life and /or meet the basic needs of the majority of citizens. Operations necessary for Essential Services and Critical Services may delay provision of services related to sign inspection and maintenance. This document applies to Ends Statements 3.1 as they apply to Public Works operations. Application This policy applies to all signs under the jurisdiction of the City of Hutchinson. It does not apply to signs under the jurisdiction of other government agencies or private industries, organizations, businesses or residents, unless specific maintenance agreements with the City are in place. Installation of Signs Unless specifically authorized by a traffic control resolution approved by the City Council, only signs required by the Minnesota Manual of Uniform Traffic Control Devices (MN MUTCD) will be installed. Removal of Signs In recognition of the fact that excess road signs have been shown to reduce the effectiveness of signage in general, as well as the fact that excess signs impose unnecessary economic costs, removal of signs determined to be unnecessary for safety purposes and signs that are not required in order to comply with the MN MUTCD state or federal statutes or regulations will generally be removed. The process to remove signs includes: • Engineering study conducted by Public Works staff • A review of related topics in the MN MUTCD and other sources • City Council approval of a traffic control resolution for sign removal Criteria for Maintenance or Inspection Not every imperfection or defect in a sign installation is considered to be in need of maintenance or inspection. The Public Works Manager or designated employees have discretion in determining conditions for inspection and maintenance. Methods of Maintenance and Inspection Department employees will generally inspect signs during other routine maintenance work. Visual inspections, along with review of records, may be done periodically, as directed. Notices regarding damaged or missing signs will be investigated and appropriate action will be taken to, at least temporarily, address damaged or missing signs. When the City will maintain and inspect traffic and street same signs The Public Works Manager or designated employees will determine specific maintenance or inspections. Maintenance and inspections will generally be performed using the following priority criteria: 1. To address specific incidents of damage to or loss of existing sign installations. 2. To address specific design, safety or maintenance problems with existing signs. 3. To identify issues relating to the visibility, retroreflectivity, or placement of signs. 4. To comply with traffic control resolutions and approved installations or removals. 5. To prepare for sign replacement, including construction or reconstruction projects. 6. To assist the City Engineer or designated employees in determining sign placement. 7. To collect information used to maintain records relating to installation, removal, maintenance, condition and costs of various sign installations. Maintenance and Inspection Priorities Maintenance work and inspection performed will generally be done to address the following priorities: Installations having structural, readability and /or reduced retroreflectivity defects. Installations that are not in compliance with existing regulations and policies. In response to public or private requests to review a particular sign installation. Priority of sign maintenance and inspection are as follows: 1. Regulatory type signs 2. Warning type signs 3. Guide signs identified for minimum retroreflectivity requirements 4. School type signs 5. Road Maintenance type signs 6. Informational type signs, which includes all other guide, destination, marker or other municipal signs. One additional level of prioritization will be considered relative to traffic levels: 1. Priority routes (high- traffic streets, as identified in the snow removal /ice control policy) 2. Business districts (signs near industry, shopping centers, schools, hospitals, etc.) 3. Pedestrian routes (maintenance enhancing pedestrian safety at crosswalks) 4. Residential streets 5. Alleys and parking lots 6. City -owned facilities Sign Retroreflectivitv Purpose and Goal. The goal of this section is to improve public safety and to prioritize limited resources available for replacing signs. This section describes how assessment /management method(s) will be implemented to meet the minimum retroreflectivity requirements identified in the MN MUTCD. Substantial conformance with the MN MUTCD is achieved by having a method in place to maintain minimum retroreflectivity levels. Conformance neither requires nor guarantees that every individual sign will meet or exceed the minimum retroreflectivity criteria at every point in time. Applicable Signs. This policy applies to regulatory, warning, and guide signs as set forth in the MN MUTCD. Pursuant to Section 2A.8 of the MN MUTCD the following signs are excluded from retroreflectivity maintenance guidelines: 1. Parking, Standing, and Stopping signs (R7 and R8 series) 2. Walking /Hitchhiking /Crossing signs (R9 series, R10 -1 through R10 -4b) 3. Acknowledgment signs, including Memorial signs 4. All signs with blue or brown backgrounds 5. Bikeway signs that are intended for exclusive use by bicyclists or pedestrians Sign Inventory. To help meet the goal of maintaining sign retroreflectivity above required levels, an inventory of all new or replacement signs installed after the effective date of this policy will be maintained. Items of information gathered are identified in Appendix A. An inventory of existing signs, as identified in City policy, will also be performed. While this process will occur over time and be subject to available resources, the initial effort to inventory existing signs is expected to be substantially complete by December 31, 2016. Information about existing signs will be collected to the extent that such information is known. Sign Evaluation Method. After reviewing various methods available for maintenance of sign retroreflectivity, the following methods have been selected to meet requirements outlined in the MN M UTCD: Nighttime Visual Inspection. The retroreflectivity of signs will be assessed by a trained sign inspector following a formal visual inspection procedure from a moving vehicle during nighttime conditions. Signs that are visually identified by the inspector to have retroreflectivity below the minimum levels will be replaced as soon as is practicable after the inspection is conducted. Inspections of City signs on State Highways and County Roads will be done annually. Inspections of remaining signs on City streets will take place over three -year periods. Expected Sign Life. Signs installed after January 1, 2015 will be labeled with the installation date so that the age of any given sign is known. The ages of signs will be compared to the expected sign life, which will be based on the experience of sign retroreflectivity degradation within the City. Signs older than the expected life will be replaced, provided they do not pass nighttime visual inspection. Modifications and Deviations The City Council has granted the department flexibility in carrying out the intent of the City's policies concerning inspection and maintenance of signs. Practices may be modified and deviations from stated practices may be implemented any time it is deemed to be in the best interest of the City based on safety, social, political and economic considerations. Significant modifications and deviations shall be documented and include the reason for the modification /deviation and include any supporting information that led to the significant modification /deviation. Weather Conditions. Inspection and maintenance of signs takes place inmost weather conditions. Factors that could delay the maintenance and inspection of signs include cold temperatures, heavy rain, snow or icy conditions. Availability of Contractors In some cases private contractors may be hired to inspect or maintain signs. Competitive quotations will be solicited in accordance with the City's purchasing policies. The availability of qualified contractors could delay inspection or maintenance. Resource Materials The following material has been reviewed and has been relied upon in the formulation of practices described herein. These resource materials include, but are not limited to the following: 1. Methods for Maintaining Traffic Sign Retroreflectivity, Publication No. FHWA- HRT -08 -026, U.S. Department of Transportation, Federal Highway Ad ministration (November2007). 2. Sign Retroreflectivity Guidebook, Publication No. FHWA- CFL /TD -09 -005, U.S. Department of Transportation, Federal Highway Administration (September 2009). 3. Sign Retroreflectivity: A Minnesota Toolkit, Minnesota Department of Transportation, Local Road Research Board (June 2010). 4. Traffic Sign Maintenance /Management Handbook, Report No. 2010RIC10, Version 1.1, Minnesota Department of Transportation (October 2010). 5. LMCITSign Retroreflectivity Memo and Model Policy, League of Minnesota Cities (Final Edition, March 2014). APPENDIX A Sign Database Data Fields Column A: ICON SECTION ID This number is tied to existing pavement sections identified within the pavement management program. If necessary, a sign can be moved from one block to another, if it better describes the actual location of the sign. If that is done, please remember to modify Column I: LOCATION and Column J: OFFSET to ensure the change is accounted for properly. Column B: STREET NAME This is the primary street on which the sign is located. Column C: FROM NAME This is the 'beginning' of the block or section of street from which the direction of travel and sign location will be established. Column D: TO NAME This is the 'end' of the block or section of street from which the direction of travel and sign location was established. Column E: SECTION LENGTH This is the overall length of the section, measured from centerline to centerline. This is good reference information and is used to estimate the locations of any signs that have changed or are newly installed. Column F: REFERENCE NAME City of Hutchinson does not use this data field. Column G: SIDE OF ROAD The options for side of road are: 1) "N, S, E, W" and combinations of not more than two of those directions (NW, for example) 2) "X" for intersection street name signs 3) "Overhead" for any overhead signs Column H: FACING DIRECTION This correlates to the primary direction in which the reflective side of the sign is facing, expressed in "N, S, E, W" and combinations of not more than two of those directions (NW, for example). This is collected as it correlates to expected serviceable life due to fading, i.e., "S "- facing signs generally fade more quickly than "N "- facing signs Column I: LOCATION This is the measurement to the sign beginning at the centerline of the "FROM" street, travelling in direction toward the "TO" street. *Please note these end up being sorted by distance from the "FROM" street, so if a new sign needs to be added, you can find the distance of a sign closest to the new sign and estimate a distance using that information. Column J: OFFSET The offset location places the relative location of a street on either the R or L side of the street as you are travelling in the direction of the "FROM" street to the "TO" street. This information can also be entered if a new sign installation is detected. The distance is measured from the centerline of the primary street, so in many cases, these measurements will be relatively close to one another for signs lining the street. Column K: HEIGHT City of Hutchinson does not use this data field. Column L: POSITION The default position, if left blank, this entry indicates: 1) it is the only sign on a post, or 2) is the top sign on a post. For multiple signs located on the same post, "1" is the top post, "2" would be the next lower sign, etc. Entries into this field should begin with the 2 "d sign from the top of the post and continue until the total number of signs on the post is accounted for. It is not necessary to enter anything for the only sign on a post or the top sign on a post. Column M: SHEETING TYPE At this point, there is no plan to enter information into this data field, as the City has a sign sheeting specification in place for replacements /installations. Column N: SIGN MAP ID This is a unique identifier for each entry. If a new sign is found, or if locations of signs have dramatically changed, after a project for instance, it is preferable that a GPS location be determined for the signs affected. If obtaining a GPS location is not feasible, the identifier assigned must not match an existing number, so it will be necessary to sort this field to determine the next higher number to assign. Column O: SIGN TYPE This field uses the MUTCD /MN MUTCD sign number scheme. If the sign is not identified in the MUTCD /MN MUTCD, then the sign type would be left blank. PLEASE NOTE: the sign's length /width should be entered in parentheses after the SIGN TYPE number to identify the size of the sign. If the sign has the same dimensions of length /width, only one number needs to be entered. For example, a typical STOP sign would be entered as: R1 -1 (30) because standard stop signs are 30" x 30 ". Atypical 30 -mph speed limit sign would be entered in as R2 -1 (1824). Column P: SIGN TEXT This field contains a text description of the sign. If the sign is a symbol, please note that in this field. For example, in the case of a "No Parking" sign that uses the "P" with a slash through it, note the sign as: "NO PARKING (SYMBOL) ". Column Q: POST TYPE This field contains a description of the type of signpost used to support the sign. Current options include: • Metal • Traffic light • Fiberglass (streetlight pole) • Metal Light (streetlight pole) • Wood (streetlight pole) • Building If another description is required, it should be entered, but entry types should be kept to a minimum. Column R: POST BASE TYPE This field should be entered to describe the type of base in which the signpost is placed. Standard entries would include: • Traffic light • Streetlight • Soils • Asphalt • Concrete • Breakaway Column S: REPLACEMENT DATE There will be no entry into this field, unless it comes from project information, new installation work orders or maintenance work orders. Column T: SIGN CONDITION This condition rating is simply meant to collect the inspector's first impression of the sign's overall, general condition. Choices include: Good, Fair, Marginal, Replace. For those identified as "replace ", a separate inspection will be conducted. Column U: POST CONDITION This condition rating is simply meant to collect the inspector's first impression of the signpost's overall, general condition. Choices include: Good, Fair, Marginal, Replace. For those identified as "replace ", a separate inspection will be conducted. Column V: OWNER This data field is used to identify the agency that is responsible for sign maintenance. Current options include: • City • County • State • Private Column W: DETAILS This data field is used to identify all placards that accompany a sign. For example, the primary sign may be a "No Parking" sign, with attached placards. As an example, the placard of "Nov 1— May 1" and "2 am — 6 am" could be added to identify two separately attached placards. Column X: REPLACED All dates from this column will be transferred to Column S: REPLACEMENT DATE. Future entries, if required, will be entered MM (month) / YY (year) and the MM (month) will always be entered as "12 ", if no information relating to the month of replacement is known. APPENDIX A Establishing Sign Location i "TO" Street i OFFSET: Distance from the sign to the centerline. Left = (negative); Right = positive I: Distance from the :reet centerline to i 1 i 1 i 1 i 1 i 1 i 1 � 1 i i c 1 i p 1 i � 1 � 1 I I 0 1 I 1 I 1 1 1 • I I I I I I "FROM, I street i i I: Distance from the :reet centerline to HUTCHINSON CITY COUNCIL c'=y -f Aa� Request for Board Action 7AL =-ft Agenda Item: Resolution No. 14327 - Amending Fee Schedule Department: Administration LICENSE SECTION Meeting Date: 9/9/2014 Application Complete N/A Contact: Marc Sebora Agenda Item Type: Presenter: Marc Sebora Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: At the last City Council meeting, the Council directed staff to add license fees to the City's fee schedule to include fees related to brewers. The direction given by the Council at that meeting was to add an on -sale license fee for taprooms of $600 and add an off -sale license fee for brewers and brew pubs of $300. These fees have been added to the attached liquor license section of the City's fee schedule and therefore must be adopted by Resolution to amend the fee schedule to include them. As you will note, there is no license fee included for a brew pub on -sale license. According to the State of Minnesota Alcohol Enforcement Division, brew pubs (on -sale) are issued a wholesale manufacturer intoxicating license which allows an establishment to manufacture or brew on premise, which is the same as issued to brewers. A brew pub first needs to have this license prior to obtaining the optional brew pub off sale license. Because the manufacturer's license acts as the establishment's brewer (on -sale) license, the license is issued by the State of Minnesota and the license fee is paid directly to the State. Therefore, the City is not authorized to impose a license fee for these establishments. BOARD ACTION REQUESTED: Approve Resolution No. 14327 - Amending City Fee Schedule Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14327 REVISING 2014 FEE SCHEDULE WHEREAS, the City of Hutchinson is empowered by previously passed ordinances to impose fees for services, and WHEREAS, based upon the recommendation of costs for providing the services for various city departments NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT THE FOLLOWING FEE SCHEDULE IS REVISED AND THAT THIS FEE SCHEDULE REPLACES ANY FEE SCHEDULE PREVIOUSLY APPROVED BY THE HUTCHINSON CITY COUNCIL: Licenses — Brewer, Taproom, Brew Pub Off -Sale *Fee schedule attached Adopted by the City Council this 9h day of September, 2014. Steven W. Cook, Mayor ATTEST: Marc A. Sebora, City Administrator � I Eb) City of Hutchinson 2014 Fee Schedule Fee Type 2014 Fees Notes 2013 Fees % Last Increase Chan e Liquor; Club Liquor License Maximum fee amount set by state statute Under 200 Members $300.00 April 1 - March 31 $300.00 0 -0% 2009 201 - 500 Members $500.00 April 1 - March 31 $500.00 0.0% 2009 501 - 1000 Members $650.00 April 1 - March 31 $554.00 0,0% 2009 1001 - 2000 Members $800.00 April 1 - March 31 $800.00 0.0% 2009 2001 - 4000 Members $1,000.00 April 1 - March 31 $1,000.00 0.0% 2009 4001 - 6000 Members $2,000.00 April 1 - March 31 $2,000.00 0.0% 2049 Over 6000 Members $3.000-00 April 1 - March 31 $3,000.00 0.0% 2009 Consumption & Display $250.00 April 1 - March 31 $250.00 0.0% 2012 $25.00 levent Temporary $25.00 /event 0.0% Wine License $425 -00 April 1 - March 31 $425.00 0.0% 2009 On -Sale Intoxicating Malt Liquor & Wine License $800.00 April 1 - March 31 $600 -00 0.0% 2049 On -Sale Intoxicating Liquor License $3,700.00 April 1 - March 31 (prorate; refundable) $3,700 -00 0.0% 2009 On -Safe Sunday Intoxicating Liquor License $125.00 April 1 - March 31 $125.00 0.0% 2009 $100.00 Temporary License (One Day) $100.00 0-0% 2009 On -Sale Non - Intoxicating Malt Liquor License $425,00 May 1 - April 31 (nonrefundable) $425.00 0A% 2009 $75.00 Short Term $75 -00 0.0% 2013 Off -Sale Non - Intoxicating Malt Liquor License $300,00 May 1 - April 31 (nonrefundable) $300.00 0.0% 2409 Temporary Liquor License $125.00 minimum $125.40 minimum 0 -0% 2013 Intoxicating Liquor Investigations $375 -00 Nonrefundable $375.00 0.0% 2009 3.2 Malt Liquor Investigations $125.00 Nonrefundable $125.00 0 -0% 2009 Caterers Permit $100 -00 Per Event $100.00 0.0°/a 2010 $300.00 Annual $300,00 0.0% 2010 Brewer (off -sale) $300 -00 Annual Brew pub off -sale $300.00 Annual Taproom (on -sale) $600 -00 Annual LTInance)FEE SCHOULE512014 Fee Schedule12014 Fee Schedule - 11 -25 -2013 Page 1 of 1 9/4/2014 HUTCHINSON CITY COUNCIL c'=y -f Aa� Request for Board Action 7AL =-ft Agenda Item: Resolution 14324 Approving the HRA Preliminary 2015 Tax Levy Department: Finance LICENSE SECTION Meeting Date: 9/9/2014 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ New Business Time Requested (Minutes): 3 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: In accordance with State Statute, the City must certify a preliminary 2015 tax levy to the County by September 15, 2014 for the HRA operations. The HRA's 2015 statutory levy limit is $155,553, which is a modest increase from the 2014 levy of $153,521. BOARD ACTION REQUESTED: Approve the HRA preliminary 2015 tax levy of $155,553 Fiscal Impact: Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Memo To: Andy Reid, Finance Director y From Jean Ward, HRA Executive Director - - Ali zC , Date: 7/17/2014 Re: Tax Levy Request for 2015 HRA Board Approved City Center Budget Attached please find the 2015 City Center HRA Budget approved at the July 15, 2014 HRA board meeting. The HRA respectfully requests a tax levy of $155,553 for 2015 HRA city center operations. This budget takes into account the following employer cost estimates: • Medical premium increase of 15% • HRA Retirement increase to 7.5% • Worker's compensation increase of 5.0% • Change to family premium for staff health /dental benefit 2015 HRA projects include the following: Owner occupied rehab program funded by $40,000 SCUP Program Income • Rental rehab application, if 2014 pre - application selected • 445 Adams Street acquisition/demolition/new construction school construction program CITY OF HUTCHINSON RESOLUTION NO. 14324 CITY OF HUTCHINSON, MINNESOTA SETTING 2015 PRELIMINARY TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON REDEVELOPMENT AUTHORITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the City of Hutchinson hereby establishes a special taxing district for the purpose of Hutchinson Housing Redevelopment Authority (Hutchinson HRA) and the financing of such district as authorized under Minn. Stat. 469.033 WHEREAS the Minn Stat 469.033 authorizes a levy to be set for an HRA special tax of .000185 times estimated market value of the city. AND for 2015 the authorization yields: .000185 x $840,826,100 = $155,553; the HRA Board requests for 2015 a levy of $155,553. THAT the City of Hutchinson hereby establishes a preliminary tax levy for the above named special taxing district of: $155,553 Adopted by the City Council this 9th day of September 2014. Steve W. Cook Mayor ATTESTED: Marc Sebora Interim City Administrator HUTCHINSON CITY COUNCIL c'=y -f Aa� Request for Board Action 7AL =-ft Agenda Item: Resolution 14325 Approving the EDA Preliminary 2015 Tax Levy Department: Finance LICENSE SECTION Meeting Date: 9/9/2014 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ New Business Time Requested (Minutes): 3 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: In accordance with State Statute, the City must certify a preliminary 2015 tax levy to the County by September 15, 2014 for the EDA operations. The EDA's 2015 statutory levy limit is $152,442, which is a slight increase from the 2014 levy of $150,450. BOARD ACTION REQUESTED: Approve the EDA preliminary 2015 tax levy of $152,442. Fiscal Impact: Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON RESOLUTION NO. 14325 CITY OF HUTCHINSON, MINNESOTA SETTING 2015 PRELIMINARY TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA WHEREAS the City of Hutchinson hereby establishes a special taxing district for the purpose of Hutchinson Economic Development Authority (Hutchinson EDA) and the financing of such district as authorized under Minn. Stat. 469.107 WHEREAS the Minn Stat 469.107 authorizes a levy to be set for an EDA special tax of .0001813 times estimated market value of the city. AND for 2015 the authorization yields - .0001813 x $840,826,100 = $152,442; the EDA Board requests for 2015 a levy of $152,442. THAT the City of Hutchinson hereby establishes a preliminary tax levy for the above named special taxing district of: $152,442 Adopted by the City Council this 9th day of September 2014. Steve W. Cook Mayor ATTESTED: Marc Sebora Interim City Administrator HUTCHINSON CITY COUNCIL c'=y -f Aa� Request for Board Action 7AL =-ft Agenda Item: Resolution 14326 Approving the General Fund & Debt Service Fund Preliminary 2015 Tax Levies Department: Finance LICENSE SECTION Meeting Date: 9/9/2014 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: In accordance with State Statute, the City must certify a preliminary 2015 tax levy to the County by September 30, 2014 for the General Fund and Debt Service Fund. The General Fund deficit of $160K that was discussed at the September 3rd budget workshop will be resolved with a combination of savings in health insurance costs with a minor change in the plan ($62K) and utilizing additional LGA ($98K). The preliminary general fund levy will be certified to the county at a 0% increase. Since the final tax levy cannot increase from the preliminary certification, the final levy for 2015 will not increase. The Debt levy is preliminarily set at $2,177,193, which is a 5% increase over the 2014 levy. This increase is consistent with our Debt Management Plan where we increase our debt levy 5% each year until we reach the target levy of $2,200,000. For 2016, we will need to raise the debt levy 1 %, or $22,807, to reach the target levy. BOARD ACTION REQUESTED: Approve the 2015 preliminary tax levies for the General Fund (0% increase) and Debt Service Fund (5% increase). Fiscal Impact: Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON RESOLUTION NO. 14326 2015 FINAL TAX LEVY FOR CITY OF HUTCHINSON, MINNESOTA BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT A NET tax levy for the City of Hutchinson for 2015 is hereby set in the amount of: $6,656,639 The detail for this levy is as follows: LEVY Amt. General Fund 4,479,446 Improvement Bonds 2003 149,600 2004 301,324 2005 395,466 2006 339,646 2007 41,031 2008 129,322 2009 57,400 2010 81,472 2011 140,424 2012 266,646 2013 143,961 2014 136,291 Levy Reduction - Debt Management Plan (5,389) Total Improvement Bonds $ 2,177,193 TOTAL TAX LEVY $ 6,656,639 Adopted by the City Council this 9th day of September 2014. Steve W. Cook Mayor UVAaI2N1219] Marc Sebora Interim City Administrator HUTCHINSON CITY COUNCIL c'=y -f Aa� Request for Board Action 7AL =-ft Agenda Item: Set the Date for a Truth in Taxation Meeting Department: Finance LICENSE SECTION Meeting Date: 9/9/2014 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ New Business Time Requested (Minutes): 3 License Contingency N/A Attachments: No BACKGROUND /EXPLANATION OF AGENDA ITEM: As we certify our preliminary general fund and debt levies to the County by September 30th, we also must notify the County of the date that we will hold a Truth in Taxation meeting. This is a public meeting, not a formal hearing, which may take place at a regularly scheduled council meeting. The public meeting requirements are: 1. The meeting occurs between the dates of November 25 and December 30. 2. The truth in taxation portion of the meeting occurs after 6pm on that date. 3. Discussion of the 2015 budget and tax levy. 4. The public is allowed to speak. BOARD ACTION REQUESTED: Set the date of a regular Council meeting where a Truth in Taxation meeting can occur. Fiscal Impact: Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL c'=y -f Aa� Request for Board Action 7AL =-ft Agenda Item: Re -Set November 11, 2014, City Council Meeting Department: Finance LICENSE SECTION Meeting Date: 9/9/2014 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ New Business Time Requested (Minutes): 3 License Contingency N/A Attachments: No BACKGROUND /EXPLANATION OF AGENDA ITEM: The first City Council meeting in November is scheduled for November 11, 2014. That date is Veterans' Day and is a national holiday and no meetings may be held. The Council will need to consider re- setting the November 11th Council meeting to a different date. BOARD ACTION REQUESTED: Re -set November 11, 2014, City Council meeting to an alternative date. Fiscal Impact: Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: