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cp06-24-1980 cHUTCHINSON CITY CALENDAR WEEK OF June 22 TO June 28 1980 WEDNESDAY -25- SUNDAY -22- MONDAY -23- 1:00 P.M. - Grand Parade for Water Carnival:: THURSDAY -26- 9:00 P.M. - Moore Report on WCCO -TV with Hutch- inson featured. FRIDAY -27- 9:30 - 10:30 A.M. - Planning 8:00 A.M. - Department Heads 10:00 A.M. - Individual Meet -in Commission Workshop at Meeting at City thru of Businessmen wi City Hall Hall Day Council and Jim Junker at City Ha TUESDAY SATURDAY -28- -24- 7:00 A.M. - VOTE ON FIRE/ 8 :060P.M. - POLICE STATION REFERENDUM 8:00 A.M. - Continue Board of Review at City Hal 2 :00 P.M. - Open Bids for Truc Mounted Dewatered Sludge Spreader 8:00 P.M. - a City Council Mee_ g at City Hall SATURDAY -28- 0, AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 24, 1980 1. Call Meeting to Order -.8:00 P.M. ,j2. Invocation - Reverend Darrel F. Thalman f3. Consideration of Minutes - Special Meetings of June 10, 1980, Regular Meeting of June 10, 1980, Special Meetings of June 16, 1980 Action - Motion to approve - Motion to approve as amended ✓4. Public Hearing None 5. Communications, Requests and Petitions J(a) Consideration of Request for Reduced Trash and Refuse Rates: 1. Alma Kurth 2. Alfred J. Turck 3. Mrs. H. D. Bohnen 4.' Elsie Bergman Action - Motion to reject - Motion to approve reduced rates /(b) Consideration of Request by John Miller to Move Building Action - Motion to reject - Motion to approve with stipulations 6. Resolutions and Ordinances ✓(a) Resolution No. 6552 - Resolution of Appreciation (Rolland Jensen) Action - Motion to reject - Motion to waive reading and adopt J(b) Resolution No. 6553 - Resolution of Appreciation (Lyle Block) Action - Motion to reject - Motion to waive reading and adopt ,�c) Resolution No. 6554 - Resolution of Appreciation (Ronald J. McGraw) Action - Motion to reject - Motion to waive reading and adopt e COUNCIL AGENDA JUNE 24, 1980 Jd) Resolution No. 6555 - Resolution of Appreciation (Ward Haugen) Action - Motion to reject - Motion to waive reading and adopt J,(�e) Ordinance No. 12/80 - Ordinance Amending Ordinance No. 464 Concerning v Parking Regulations Action - Motion to reject - Motion to waive second reading and adopt A(f) Ordinance No. 13/80 - Ordinance Rescinding Ordinance No. 519 and Ordinance No. 551 for Dissolution of Hutchinson Civic Arena Board Action - Motion to reject - Motion to waive first reading and set second reading for July 8, 1980 7. Reports of Officers, Boards and Commissions /a) Monthly Financial Report - May 1980 Action - Order by Mayor received for filing ,/(b) Minutes of Airport Commission dated June 4, 1980 Action - Order by Mayor received for filing Ac) Minutes of Nursing Home Board dated May 21, 1980 Action - Order by Mayor received for filing (d) Minutes of Transportation Board dated April 9, 1980 Action - Order by Mayor received for filing ,,,/(e) Minutes of Planning Commission dated May 20, 1980 ,Ufif ` ll Action - Order by Mayor received for filing 8. inished Business 6,,�/a) Consideration of Recommendations from Hutchinson Community Hospital: 1) Award of Bid for Portable X -Ray Unit (Deferred June 10, 1980) 2) Purchase of Security TV Camera System 3) Award of Bid for Emergency Generator (Deferred June 4, 1980) 4) Advertise for Bids on Blood Gas Machine Action - Motion to approve - Motion to reject -2- COUNCIL AGENDA JUNE 24, 1980 9. New Business ✓/(a) Consideration of Reclassification of Personnel in Police Department Action - Motion to reject - Motion to approve change in status /(b) Consideration of Summer Employee In Engineering Department Action - Motion to reject - Motion to approve employment -/(c) Consideration of Hiring Bike Safety Aide Action - Motion to reject - Motion to approve employment /d) Consideration of Recommendation for Merit Increases for Employees Action - Motion to approve - Motion to reject ,,/(e) Consideration of Hiring Part -Time Dispatcher Action - Motion to approve employment - Motion to reject /(f) Consideration of Hiring Secretary for Park and Recreation Department Action - Motion to reject - Motion to approve employment Ag) Consideration of Request for Rezoning submitted by June Redman with favorable recommendation of Planning Commission Action- Motion to reject - Motion to waive first reading of Ordinan t Sa and set second reading for July 8, 1980 Jh) Consideration of Request for Conditional Use Permit submitted by June Redman with favorable recommendation of Planning Commission, with contingency Action - Motion to reject - Motion to waive reading and adopt Resolution ✓(i) Consideration of Request for Conditional Use Permit submitted by Debra Bomstad with unanimous recommendation to reject by Planning Commission Action - Motion to reject - Motion to approve kA*j) Consideration of Delinquent Water and Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuance of service — 3— COUNCIL AGENDA JUNE 24, 1980 10. Miscellaneous ✓(a) Communications from Clerk- Administrative Assistant 11. Claims, Appropriations and Contract Payments ✓(a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds A2. Adjournment IEZ AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 24, 1980 5. Communications, Requests and Petitions J(c) Consideration of Request by Hutchinson Downtown Retail Association for Downtown Merchants to Use Sidewalks for Crazy Days on July 23, 1980 Action - Motion to approve - Motion to reject ✓(d) Consideration of Request by Chamber of Commerce for $1,000 toward 1980 Band Concerts Action - Motion to approve - Motion to reject V4) Consideration of Request by Chamber ofiCommerce for City's Portion of $2,000 for Brochures Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances /(g) Resolution No. 6556 - Transferring $10,000 from Liquor Store to General Fund Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions A f) Minutes of Hospital Board dated April 15, 1980 and May 20, 1980 Action - Order by Mayor received for filing 9. New Business v*(Ik) Consideration of Entering Into A Refuse Collection Agreement with Junker Sanitation Action - Motion to reject - Motion to authorize signing contract ✓(1) Consideration of Contacting Don Caswell of Minnesota Department of Transportation for Inspection of School Road Bridge Repair Action - Motion to reject - Motion to approve contact ✓(m) Consideration of Employment of Civic Arena Coordinator and Transfer of Employee In Civic Arena Action - Motion to reject - Motion to approve employment and transfer MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 10, 1980 Mayor Westlund called the special meeting to order at 2:00 P.M. Those present were: Alderman Lueneburg and Mayor Westlund. Absent: Aldermen Peterson, Gruenhagen and Beatty. Also present were: Administrative Assistant Plotz and City Engineer /Public Works Director Priebe. Mayor Westlund read Publication No. 2283, Advertisement for Bids, Letting No. 1 (Projects 80-01, 80-03, 80-07, and 80 -08) for construction of curb and gutter, bitum- inous surfacing and appurtenances. The following bids were then opened and read: James Hanson Const. Co., Hutchinson Duininck Bros. & Gilchrist, Prinsburg Progressive Contractors, Inc., Osseo Atkinson Blacktop, Inc., Litchfield $255,991.00 - A 276,103.50 - B 307,768.10 - A & Base 336,115.88 - B & Base, 268,909.00 A-&,-Base Mayor Westlund read Publication No. 2284, Advertisement for Bids, Letting No. 2 (Projects 80-02 and 80 -04) for construction of sanitary sewer, watermain and storm sewer. The following bids were then opened and read: Nodland Associates, Inc., Alexandria Juul Contracting Co., Hutchinson Julian M. Johnson Const. Corp., Blaine Progressive Contractors, Inc., Osseo Rauenhorst Corporation, Minneapolis S. J. Jacobs & Sons, Bird Island Kirkwold Construction Company, Dayton Burschville Construction, Loretto Glen Feda, Inc., Carlos Northdale Const. Co., Inc., Osseo $393,782.00 355,666.93 422,124.00 344,806.35 449,035.50 397,124.42 372,202.55 356,660.05 410,636.50 366,832.80 Mayor Westlund read Publication No. 2285, Advertisement for Bids, Letting No. 3 (Project 80 -05) for construction of watermain undercrossing of South Fork of Crow River. The following two bids were opened and read: Juul Contracting Co., Hutchinson Glen Feda, Inc., Carlos $25,533.00 35,040.00 COUNCIL MINUTES JUNE 10, 1980 Mayor Westlund read Publication No. 2286, Advertisement for Bids, Letting No. 4 (Project 80-06) for construction of sanitary sewer main replacement on Fifth Avenue Southeast. The following bids were then opened and read: Juul Contracting Co., Hutchinson Tipka Construction Co., Dassel $11,695.90 16,223.08 Mayor Westlund read Publication No. 2293, Advertisement for Bids, Street Maintenance Material. The following bids were opened and read: Ashland Petroleum Co., St. Paul Park $19,470.00 Koch Asphalt Company, St. Paul 19,425.00 L. N. Sickels Co., St. Paul 19,395.00 The Chair referred the bids to the City Engineer /Public Works Director for review and recommendation for awarding at the Council meeting this evening. Administrator Phil Graves and Assistant Administrator Bill Rosenow were present for the bid openings for a portable X-ray unit for the Hutchinson Community Hospital. Follow- ing the reading of Invitation to Bid by Mayor Westlund, the following bids were opened: Northern X Ray, Minneapolis $18,995.00 Picker, St. Paul 19,033.00 Xonics Medical Systems, Inc., Minneapolis 20,512.00 Toshiba Medical Systems, Minneapolis 25,450.00 23,650.00 - Option General Electric Company, Eden Prairie 26,995.00 The bids were referred to the Hospital Administrator and Hospital Board for review and recommendation. There being no further business to come before the Council, the meeting adjourned at 2:25 P.M. -2- MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 10, 1980 The special meeting was called to order at 4:00 P.M. by Mayor Westlund. Those present were: Alderman Gruenhagen and Mayor Westlund, Administrative Assistant Plotz, City En- gineer /Public Works Director Priebe, and City Attorney Schantzen. Also present was Steven Mattson of Juran & Moody, Inc. Mayor Westlund read Notice of Bond Sale for $900,000 Improvement Bonds of 1980, City of Hutchinson, Minnesota. The bonds will be issued for the purpose of financing street, curb and gutter, sanitary sewer, storm sewer and watermain improvements within the City. The following bids were opened and read: The Chair referred the bids to the City Attorney and Mr. Steven Mattson for review and recommendation to the Council meeting to be held this evening, with award of bid to be made at said time. Mr. Mattson informed the Council that the City of Hutchinson still retains an A Rating. There being no further business to come before the Council, the meeting adjourned at 4:07 P.M. IN PURCHASE TOTAL INTEREST NET INTEREST PRICE COST RATE First Nat'l Bank of Mpls. $889,200.00 $355,860.00 6.083% Citizens Bank of Hutchinson Carleton D. Beh Company 891,765.00 .359,325.00 6.142 Bancnorthwest 888,300.00 367,830.00 6.2876 Crown & Marcotte Dain, Kalman & Quail 887,400.00 369,360.00 6.3138 American National Bank Allison Williams Piper, Jaffray & Hopwood Northern Trust Company (Chicago) 887,400.00 370,395.00 6.33153 Citizens Bank of Hutchinson The Chair referred the bids to the City Attorney and Mr. Steven Mattson for review and recommendation to the Council meeting to be held this evening, with award of bid to be made at said time. Mr. Mattson informed the Council that the City of Hutchinson still retains an A Rating. There being no further business to come before the Council, the meeting adjourned at 4:07 P.M. IN I MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 10, 1980 1. CALL TO ORDER Mayor Westlund called the meeting to order at 7:30 P.M., with the following mem- bers present: Aldermen Lueneburg, Gruenhagen and Beatty, in addition to Mayor Westlund. Absent: Alderman Peterson. Also present: Administrative Assistant Plotz and City Attorney Schantzen. 2. INVOCATION In the absence of a pastor, there was a time of silent prayer. 3. MINUTES The minutes of the Special Meeting of February 21, 1980; Regular Meeting of May 27, 1980; Special Meetings of May .23, 1980 and June 4,_.1980, and_ June 6, 1980 were ap- proved as presented upon motion by Alderman Lueneburg, seconded by Alderman Beatty and carried unanimously. 4. PUBLIC HEARING - 8:00 P.M. (a) DEVELOPMENT DISTRICT NO. 4, DEVELOPMENT PROGRAM AND TAX INCREMENT FINANCING PLAN Mayor Westlund opened the hearing at 8:08 P.M. and read Publication No. 2295, Notice of Public Hearing on Development District Number 4. The Mayor commented that the proposed Development District Number 4 had cre- ated many questions in people's minds. The purpose of the hearing was to try to answer the questions, as well as listen to comments from the audience. He explained that District Number 4 was preventive maintenance to save the downtown business district from deterioration. The district-would-provide a means of financing off - street parking in Hutchinson. Area Number 4 rev- enues would be used for off - street parking only. The original proposal was for $2 million, with one -half the cost or $1 mil- lion to come from the revenues of the shopping center south of town for the off - street parking project. The remaining $1 million would be assessed di- rectly to the downtown property owners. A public hearing would have to be held on the assessments. To date it has not been held so the City does not know the reaction of the downtown to this project. The Development District Number 4 proposal was presented to the Planning Commission, School Board and County Commissioners. The County Commissioners were opposed to the project, and the Planning Commission objected to it. The School Board took no action on the matter. .9 I COUNCIL MINUTES JUNE 10, 1980 The City Council decided an alternative proposal of $1.5 million should be considered, with $1 million to be assessed to the downtown property owners of the central business district and $500,000 from the proposed shopping development south of town. It was felt that if the business people pay for their parking, the City should do likewise since it occupies 20 -25% of the downtown district. The City's assessment would amount to $500,000. Mayor Westlund reported he had met with the County Commissioners again to- day and presented the amended Development District Number 4 Plan. He felt the County should not oppose the tax increment method of financing the off - street project inasmuch as Hutchinson represents 30% of McLeod County. Also, the City of Hutchinson has its own law system and park system but still pays 60% toward county law enforcement and county parks. Mr. "Tip" Mills, Editor of The Hutchinson Leader, stated he favored the tax increment district and the use of the money for off - street parking. He felt the downtown needed all the help it could get. Since the shopping center south of town is posing a threat to the downtown, he felt it would be justice for it to provide the revenue for parking downtown. Also, he favored the downtown businessmen paying for their own parking. He further commented that he agreed with the comments about the City paying its share of tax revenues to the county. Mayor Westlund asked Clarence Simonowicz of C.R.S. & Associates to explain the Tax Increment Finance Plan. Consultant Simonowicz reiterated that the Development District Program /Tax Increment Finance Plan had been distributed to the school district, county and City boards. Since then, several changes were suggested by the attorneys and others. As previously stated by the Mayor, the project would be modified by reducing the amount to $1,500,000, with a limit of $500,000 of the incre- ment to come from Area Number 4 for the City's share, and the remaining amount to be assessed to the property owners in the downtown area. When the parking assessment bond was paid off, the district would self- destruct and normal pro- cedures would resume. The money from the district would be utilized for an off - street parking project. If the school district, county or City had a referendum to build a new facility within their jurisdiction, the City may enter into a special agreement to rebate back to them any additional taxes levied for debt service on referendum approved bond issues. Mr. Gayle Wick raised a question on page 36 of the Tax Increment Finance Plan book regarding the tax increments being available for bond retirement or De- velopment District use for a 25 year period. He then stated that since changes had been made in the proposal, the public hearing would have to be held again. He pointed out the members of the City Council change over the years, so the City should be careful that this plan is what they want before going into the project. The plans need to be solid, and look at what the tax increment is doing. Hutchinson doesn't need disrupted parking lots and crooked streets like downtown Willmar, but rather a shopping area that is conducive for peo- ple to go downtown. -2- COUNCIL MINUTES JUNE 10, 1980 Mr. Simonowicz stated the project would have up to 25 years for capturing the expense, and tax increment bonds would be used. A limit would be set that the City could not go beyond unless another - public hearing was held and the amount changed. No more than $500,000 would be paid off from the tax increment in Area Number 4. He further commented the purpose of the pub- lic hearing was for the public to review and comment on the proposal. Changes can be made in the proposal, and the City Council could act on it at this hearing. Mr. Wick inquired about the administrative expense. He was told by Con- sultant Simonowicz that none were cited in the plan. Mr. Jim DeMeyer stated there seemed to be confusion of items to be resolved and those to proceed with. It appeared there had been some thought and con- sideration given to modification to express the purpose of the project, which was somewhat acceptable. It is a trying situation to work out parking for downtown so the City must be careful so that the goals and aims have a pur- pose. Mr. DeMeyer remarked on the previous plan versus the present plan and the overlapping of use. He then inquired about the intent of a project for the S & L Building since part of that area is designated as a parking lot. He further commented he had received a phone call from George Schmidt, attorney for Developers Diversified, and he would like to review any changes in the plan. - Mr. Simonowicz responded that if a project went in where there was proposed parking, that area would have to be replaced with another site. Mayor Westlund called on County Commissioner Clifford Popp for comments on the amended plan. Mr. Popp responded that this was a new proposal from than presented to the County Commissioners at their meeting on May 13, 1980. No action was taken by the Commissioners following the presentation today. Ac- tion was taken on the first proposal, which was unfavorable. Administrative Assistant Plotz introduced Mr. Bill Fahey, a financial con- sultant from Ehlers & Associates, and explained that Mr. Fahey had reviewed the plan and had been in contact with the Dorsey law firm regarding it. Mr. Fahey stated the question was whether or not government should partici- pate in parking lots. Parking meters have been on the down fall. Tax in- crement is a very reasonable source for revenue to strengthen the downtown. -3- COUNCIL MINUTES JUNE 10, 1980 Mr. Fahey stated he had reviewed the plan and felt it was in order. There was no doubt there was tax money. If tax dollars go into a program, it is tax dollars. He felt the shopping center project was a reasonable source of increment revenue. Mr. Gayle Wick asked if Mr. Fahey represented the City and wanted to know if he had any financial interest in the project. He further stated these are general revenue bonds and the.dehts go back to the tax payers. Mr. Fahey responded the proposal makes use of the 459 Statute. It allows the building and construction of parking facilities, and the City must assess at least 50% of the cost. The $500,000 would be levied in the form of taxes. Each year they will cancel the levy when they sold the bonds. It is a mat- ter in which the tax dollars are derived. Mr. Wick asked what tax increment means. Mr. Fahey explained the tax increment financing. Mr. Wick responded that the shopping center was not creating tax increment. The project creates the tax, this is the true meaning of tax increment. Mr. Fahey answered that District Number 4 was a real tax increment district out of economic reasons. Mr. Wick commented the persons on Main Street are just like the old home owners; when the time comes for improvement, the businessmen will do it on their own. The City has to expand out; you can't keep it all on Main Street. There is natural growth. This project will destroy buildings and tax property instead of creating taxes. Mr. Orlin Henke asked who had made the decision to go ahead with the down- town parking. Mayor Westlund responded it was the Downtown Development District Advisory Board. Mr. Henke then asked what would happen if the downtown businessmen did not want to pay for this project. Mayor Westlund commented that in the latter part of July a public hearing would be held, and the assessment would be discussed. Mr. Jim Brodd commented that 50% has to be blighted. Consultant Simonowicz responded that the tax increment district can fall into one of three areas: redevelopment, housing or economic development. The total of the four areas have been determined to be a redevelopment area within the plan with a life time of up to 25 years. -4- COUNCIL MINUTES JUNE 10, 1980 Jim Brodd asked if District Number 4 was considered a blighted area. Mr. Simonowicz answered it was in its present condition. Mr. Duane Dickey commented he had searched for the meaning of tax increment financing. He remembered hearing that if the shopping center went in, the downtown would fail. He questioned how the City could take property that is now creating taxes and pay big prices for the land. Then take it off the tax rolls and clean up the lots. There are not increasing taxes in the down- - town area but rather decreasing taxes. There must be an increase some place. Mr. Fahey agreed the concept that the downtown is decreasing in value is probably correct. However, activity within all the districts will increase the value, and the City will get taxable property. There is going to be a special assessment hearing for parking improvements downtown. When the assess- ments are certified, they will be part of the cash flow to make up the improve- ments. Mr. Fahey stated the improvement has to be put into shape before the details are worked out. Mr. Lee Bahr asked about the special assessments. Mr. Fahey explained that tax increment comes from taxes paid; it does not cause any new taxes. Alderman Beatty addressed himself to Mr. Wick's comments. He stated he had gone through the law on tax increment financing. Also, he was the one who had made the comment that two shopping centers could not work in Hutchinson. Mr. Beatty has been involved on the Downtown Advisory Board, and he has looked at the plan. The tax base of the downtown would suffer somewhat by the im- pact of the Hutchinson Mall. Therefore, it is time for the City to recognize the fact that empty buildings do not generate revenue. They need to consider a means of providing parking to keep the downtown going. Alderman Gruenhagen stated he wasn't sure what the big..r.ush was to .include District Number 4 into the increment district. There aren't too many actual business owners on the downtown board. Before establishing the dis- trict, he would like to hold a hearing with all the downtown businessmen or property owners present to give their opinion. He wanted to know how many are willing to pay for parking. Mr. Gruenhagen felt the City was depriving the tax payers of tax money from the new shopping center. He was in agree- ment with using blighted areas, but he could not see how a new area could be put on a tax increment. In considering the proposed parking lot, $1,500,000 property value would be destroyed, land resurfaced and owned by the City. Then the City would have to maintain it. This costs money. Since the fig- ures and plan have been changed, it should go back to the Planning Commission for another review. He felt action should be tabled until more clear -cut answers were available and a hearing for the business people had been held. -5- COUNCIL MINUTES JUNE 10, 1980 Alderman Lueneburg stated the comments seem to imply that the proposed shop- ping center would give the downtown free parking. This is not true. In the past, all kinds of formulas had been worked out, and nothing ever developed. One -third of the project cost can be assessed to the tax increment district, with the other two - thirds coming from the downtown property owners. This provides an opportunity for the City to capture some money to pay their share of the project. If the City were to pay its own expense, it would be put on general taxes. If the City does not pay its share, the downtown parking will never be. The City must protect the tax base. The plan is not ideal, but it is a matter of compromise. The Council is trying to come to an intelli- gent decision. Mayor Westlund commented on holding the public hearing first. He had thought about having the assessment hearing prior to the public hearing, but the law states it must be done prior to the issuance of a building permit. Inasmuch as Developers Diversified would be making application for a permit sometime in July, it was felt the public hearing must be first. Mr. Gayle Wick asked who pays for old homes being fixed up -- those who own them. If he were in the downtown area, he would want tax money, too. The businessmen were taking advantage of a program that is available. However, this district will be in existence for a long time. Perhaps the Council is creating a tool for future use by anyone who wants to use it for some other - purpose. The motion was made by Alderman Beatty to close the hearing at 9:30 P.M. The motion was seconded by Alderman Lueneburg and unanimously carried. Alderman Gruenhagen made the motion to table the item until the next regular Council meeting on June 24, 1980 in order for the Planning Commission to re- view the amended plan and the Developers Diveradified's attorney to review the plan, and to be completed before July 1, 1980. The motion died for lack of a second. It was moved by Alderman Lueneburg that Development District Number 4 plan be adopted as amended. Seconded by Alderman Beatty, the motion carried, with Aldermen Lueneburg and Beatty and Mayor Westlund voting aye, and Alderman Gruenhagen voting nay. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATES: 1. LORRAINE WRIGHT 6. MABEL WELLING 2. LETTIE S. PETERSON 7. EMMA LAKE 3. MRS. EDNA NASS 8. GEORGE A. SKORPIK 4. ARTHUR WENDORFF 9. HUGO KUESTER 5. EDNA KLUENDER -6- COUNCIL MINUTES JUNE 10, 1980 After discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman .Lueneburg and carried unanimously, to approve the request for re- duced trash and refuse rates by the afore -named individuals. (b) CONSIDERATION OF PETITION FOR LOCAL IMPROVEMENT ON SHADY RIDGE ROAD Mayor Westlund stated a petition was received for curb and--gutter improve- ments on Shady Ridge Road. In the past there had been opposition to the improvement project so the work was not done. Now it is up for considera- tion again. Alderman Peterson had submitted a memorandum expressing his favorable opinion on the matter. It was the City Engineer's recommendation to add this item to the City's 1981 improvement projects. Mayor Westlund commented the request had been presented too late for the 1980 improvement - projects since the improvement projects and bonds had al- ready been let. It will, however, be placed on the 1981 project list, and a public hearing would be held at the time of the other hearings for 1981 projects. Marlene (Mrs. Bruce) Ericson of 456 Shady Ridge Road stated she had gone around with the petition for signature. There were several others who want the improvements but did not sign the petition. There is an existing water problem on her side of the street. They realized nothing would be done this year, but they would like to have a hearing date set for 1981. (c) CONSIDERATION OF REQUEST BY VINEYARD METHODIST CHURCH FOR LAOTIAN FAMILY TO PLANT GARDEN ON HIGH RISE PROPERTY Administrative Assistant Plotz explained the Laotian family who has recently moved to Hutchinson would like permission to plant a garden on the property of the proposed high rise site. There is a site already in existence, and they would like to use it until August. After discussion, the motion was made by Alderman Lueneburg, seconded by Alderman Beatty and unanimously carried, to approve the Laotian family plant- ing a garden on high rise property. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 11/80 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP Following discussion, it was moved by Alderman Lueneburg, seconded by Alder- man Gruenhagen and unanimously carried, to waive the second reading and adopt Ordinance No. 600 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map. -7- COUNCIL MINUTES JUNE 10, 1980 (b) RESOLUTION NO. 6546 - RESOLUTION REQUESTING THE RELEASE OF 1980 LAWCON FUNDS AND TO RESTORE THE 1981 LAWCON FUNDING LEVEL After discussion, the motion was made by Alderman Lueneburg, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Resolu- tion No. 6546 entitled Resolution Requesting the Release of 1980 LAWCON Funds and To Restore the 1981 LAWCON Funding Level. (c) RESOLUTION NO. 6547 - RESOLUTION OF APPRECIATION TO HUTCHINSON POST 96, AMERICAN LEGION Mayor Westlund expressed his appreciation on behalf of the City to the Amer- ican Legion, Post 96, for constructing a shelter at the Legion Memorial Park near the Oakland Cemetery. He then read Resolution No. 6547. Following discussion, it was moved by Alderman Gruenhagen, seconded by Alder- man Beatty and carried unanimously, to adopt Resolution No. 6547 entitled Resolution of Appreciation to Hutchinson Post 96, American Legion. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - MAY 1980 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF "SENIORS ACTIVITY CENTER" ADVISORY BOARD DATED MAY 6, 1980 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (c) MINUTES OF HUTCHINSON PLANNING COMMISSION DATED APRIL 15, 1980 There being no discussion, the minutes were ordered by the Mayor to'be received for filing. (d) MINUTES OF PARK AND RECREATION BOARD DATED APRIL 2, 1980 AND MAY 7, 1980 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (e) MINUTES OF DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD DATED APRIL 22, 1980 AND MAY 6, 1980 There being no discussion, the minutes were ordered by the Mayor to be received for filing. COUNCIL MINUTES JUNE 10, 1980 (f) MINUTES OF CIVIC ARENA BOARD DATED MAY 21, 1980 Mayor Westlund reported that the last meeting of the Civic Arena Board would be held on June 18, 1980. The Board will be dissolved, and the Civic Arena will be placed under the jurisdiction of the Park and Recreation Board. The minutes were ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF AMENDING ZONING ORDINANCE 110. 464 CONCERNING PARKING REGU- LATIONS WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (DEFERRED MAY 27, 1980) a == Following discussion, it was moved by Alderman Beatty, seconded by Alderman Gruenhagen and carried unanimously, to waive the first reading of Ordinance No. 12/80 and set second reading for June 24, 1980. (b) CONSIDERATION OF SPECIAL PERMIT FOR USE OF BOULEVARD BY SWANKE MOTORS, INC. FOR DISPLAY OF VEHICLES (DEFERRED MAY 27, 1980) Mayor Westlund reported the Chief of Police had given a recommendation of ap- proval to the request by Swanke Motor to display new vehicles on Jefferson Street directly east of the body shop and continuing south to the main build- ing. He further commented on the ways in which special permit requests have been-reviewed in the past and exceptions that have been made when dealers have asked for special use of the boulevard. Mr. Arle Schlecht, of Plowman's, stated that in the Leader it indicated this item had already been approved. He couldn't see using the tax payers' property for commercial property. Other dealers would, like to have the same privilege, and he didn't understand why the Council approved of this type of thing. Mr. Schlecht had been in the same position as Mr. Swanke, but he wasn't allowed to use the boulevard so he didn't feel someone else should have this advantage. Also, displaying vehicles.on the street would be using seven parking spaces on the east side of the street that would take away from other businesses, ie., the Elks. Following discussion, the motion was made by Alderman Gruenhagen to reject the request for parking cars on the boulevard or use of street and refrain from parking in spaces for Elks use. Seconded by Alderman Beatty, the motion unani- mously carried. (c) CONSIDERATION OF AWARDING BID FOR ELECTRICAL GENERATOR AND TRANSFER SWITCHES (BID PACKAGE A) FOR HUTCHINSON COMMUNITY HOSPITAL This item was withdrawn from the Agenda until the June 24, 1980 Council meeting. M115 COUNCIL MINUTES JUNE 10,1980 (d) CONSIDERATION OF AWARDING BIDS_FOR: 1) LETTING NO. 1 2)' LETTING NO. 2 3) LETTING NO. 3 4) LETTING N0. "4 5) STREET MAINTENANCE MATERIAL _ City Engineer /Public Works Director Priebe recommended awarding bids to the following: Letting Nc. 1 - James W. Hanson Const. Co. $255,991.00 - Base Bid & Alt. A Letting No. 2 - Progressive Cont., Inc. 344,806.35 Letting No. 3 - Juul Contracting Co. 25,533.00 Letting No. 4 - Juul Contracting Co. 11,695.70 Street Maint. Material - L. N. Sickels Co. 19,395.00 After discussion, Alderman Lueneburg made the motion to award bids as recom- mended by the City Engineer. The motion was seconded by Alderman Gruenhagen and unanimously carried. (e) CONSIDERATION OF AWARDING BID FOR 1980 IMPROVEMENT BONDS The bids for the $900,000 Improvement Bonds of 1980 were opened this after- noon, and it was the recommendation of the City Attorney and Mr. Steven Matt- son of Juran & Moody, Inc. that the bid be awarded to First National Bank of Minneapolis at a purchase price of $889,200.00, total interest cost of $355- 860.00 and net interest rate of 6.083%. Following discussion, it was moved by Alderman Gruenhagen, seconded by Alder- man Lueneburg and carried unanimously, to award the bid for 1980 Improvement Bonds to First National Bank of Minneapolis. Alderman Gruenhagen made the motion to waive reading and adopt Resolution No. 6549 entitled Resolution Relating to $900,000 Improvement Bonds of 1980; Awarding the Sale Thereof. The motion was seconded by Alderman Lueneburg and unanimously carried. The motion was made by Alderman Gruenhagen, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6550 en- titled Resolution Relating to $900,000 Improvement Bonds of 1980; Fixing Form and Details, Providing for Execution and Delivery Thereof and Security There- for and Levying Taxes for Payment Thereof. -10- COUNCIL MINUTES JUNE 10, 1980 9. NEW BUSINESS (a) CONSIDERATION OF SOLICITING BIDS FOR REMOVAL OR DEMOLITION OF PROPERTY Administrative Assistant Plotz reported there are three buildings owned.by. the City which should be considered for removal or demolition; namely, the house at 65 Second.•Avenue N.E., the First National Bank Warehouse at 45 Second Avenue, and the house at 25 Franklin Street North. Two of the properties involve the agreement with the LAWCON program, and the third property is the house purchased from Hazel Baseman on contract for deed. Mrs. Baseman has consented to the demolition of the house with a continuation of the contract for deed. The Building Official inspected the house at 25 Franklin Street North and recommended demolition based on the condition of the structure. Also, Mr. Plotz mentioned the North Star Service Station has been acquired by the City. The former owner has been given the right to use the property until September 1, 1980, with the understanding the City must give a 30 -day notice if the property is needed prior to that date. It was recommended by Mr. Plotz that an August 1, 1980 bid opening date be set for the three properties mentioned to allow adequate time for the renters to relocate. After discussion, it was the consensus of the Council that the North Star Service Station, located at 205 Main Street North, also be included with the bids for removal or.demolition, with the stipulation of a September 1, 1980 date. The motion was made by Alderman Gruenhagen, seconded by Alderman Lueneburg and carried unanimously, to solicit bids for the removal or demolition of the four above - stated properties, with an August 1, 1980 bid opening. (b) CONSIDERATION OF CHANGING CITY COUNCIL MEETING TIME TO 8:00 P.M. ON JUNE 24, 1980 A city -wide referendum election on a new fire /police station will be held on June 24, 1980; therefore, it will be necessary to begin the Council meeting at a later time. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and unani- mously carried, to approve the change in City Council meeting time to 8:00 P.M. on June 24, 1980. (c) CONSIDERATION OF SWIMMING INSTRUCTOR REPLACEMENT Following discussion, Alderman Gruenhagen moved to approve the employment of Tamie Moehring as a swimming instructor replacement. The motion was seconded by Alderman Beatty and unanimously carried. -11- R COUNCIL MINUTES JUNE 10, 1980 (d) CONSIDERATION OF APPLICATION FOR RETAIL "ON- SALE" NON- INTOXICATING MALT LIQUOR LICENSE BY STREET RODS UNLIMITED After discussion, the motion was made by Alderman Beatty to approve the ap- plication for an "On -Sale" Non - Intoxicating Malt Liquor License by Street Rods Unlimited and issue said license. Seconded by Alderman Lueneburg, the motion carried unanimously. (e) CONSIDERATION OF REPAIR TO BLUFF STREET BRIDGE The City Engineer /Public Works Director Priebe reported Miller, Miller and Mac had submitted an estimate of $756.00 for repair of the bridge over the Crow River at Bluff Street. Following discussion, it was moved by Alderman Gruenhagen to approve the re- pair work on the Bluff Street Bridge by Miller, Miller and Mac, and to sub- mit the claim to the insurance company. The motion was seconded by Alderman Beatty and unanimously carried. (f) CONSIDERATION OF APPOINTMENT OF DOUG MEIER AS MOTOR POOL SUPERVISOR, EFFECTIVE JUNE 30, 1980 The Motor Pool Supervisor is a new position in the City, and after inter- views were conducted Doug Meier was chosen for appointment. It was moved by Alderman Beatty, seconded by Alderman Gruenhagen and carried unanimously, to approve the appointment of Doug Meier as Motor Pool Supqrvisor. (g) CONSIDERATION OF APPOINTMENT OF PENNY KLITZKE AS RECREATION SUPERVISOR, - EFFECTIVE JULY 28, 1980 After discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman Lueneburg and carried unanimously, to approve the appointment of Penny Klitzke as Recreation Supervisor. (h) CONSIDERATION OF AUTHORIZATION TO FILL POSITION OF PARK AND RECREATION SECRETARY, EFFECTIVE JULY 7, 1980 Following discussion, Alderman Lueneburg moved to approve filling the posi- tion of Park and Recreation Secretary and advertise for said opening. The motion was seconded by Alderman Gruenhagen and carried unanimously. (i) CONSIDERATION OF INSTALLING VENTILATION FANS IN PUMP HOUSES Administrative Assistant Plotz reported he had reviewed the problem in the pump houses. The motors over heat and stop pumping. It has been recommended by the engineers of the motor company that ventilation fans be installed to resolve the problem. Two proposals were received to do this work, and it is recommended that Quade's quotation in the amount of $1,785.00 be approved. -12- J COUNCIL MINUTES JUNE 10, 1980 After discussion, it was moved by Alderman Lueneburg, seconded by Alderman Gruenhagen and unanimously carried, to approve the installation of ventila- tion fans by Quade's. (j) CONSIDERATION OF ACQUISITION OF D. A. WESLOH PROPERTY (35 SECOND AVENUE N.E.) Administrative Assistant Plotz reported the last parcel to be acquired under the 1979 LAWCON (Parks) Grant would be the rental house at 35 Second Avenue Northeast. The property has been appraised at $25,000, and the ownerr(D. A. Wesloh) has verbally consented to selling the property at this price. He would also be eligible for a $2,500 relocation claim. The City Attorney would prepare the purchase agreement and complete the transaction. Following discussion, the motion was made by Alderman Lueneburg to approve the acquisition of the D. A. Wesloh property. Seconded by Alderman Beatty, the motion carried unanimously. (k) CONSIDERATION OF AMENDING RESOLUTION NO. 6325 FOR ADJUSTMENT IN LENGTH OF FENCE ON EAST PROPERTY LINE Administrative Assistant Plotz explained the Conditional Use Permit for a PUD in Albert's First Addition which was approved on April 24, 1979 specified a privacy fence along the east property line of Lot 7 in Albert's First Addi- tion. One of the adjacent property owners, Ron Pribyl, has objected to the fence along his property line. He has, therefore, circulated a petition with signatures of all the other property_owners in the area, with the exception of one individual, requesting the fence to begin at the northwest corner of the house on Lot 1, Block 2, Loren's Second Addition rather than South Grade Road. In addition, the Bob Ringstroms and Dan Natvigs want the fence installed as soon as possible. After discussion, it was agreed the fence length would be reduced beginning at.30" height from the rear line of the house on Lot 1, Block 2, Loren's Sec- ond Addition and graduate to 48 ", then to 6' height at point where it reaches the north line of said Lot 1; continue at 6' of height until the fence reaches a point of 25' south from the house on Lot 6; then go to 4' and to 30" at point at rear line of house on Lot 6, Block 2, Loren's Second Addition. The installation of the fence would be completed within a 30 -day period from the adoption of the amended Resolution No. 6548. The motion was made by Alderman Beatty to amend Resolution No. 6325 by reduc- ing the length of the fence so it would begin at the rear of the house on Lot 1, Block 2, Loren's Second Addition and continue to the rear of the house on Lot 6, Block 2, Loren's Second Addition, with a 30 -day period to complete the installation of the fence. The motion was seconded by Alderman Lueneburg and carried unanimously. -13- COUNCIL MINUTES JUNE 10, 1980 It was moved by Alderman Beatty, seconded by Alderman Lueneburg and unani- mously carried, to waive reading and adopt Resolution No. 6548 entitled Reso- lution Amending Resolution No. 6325, Granting Conditional Use Permit Under Section 6.07, C -5 of Zoning Ordinance No. 464 for Amendment To and Extension of PUD. (1) CONSIDERATION OF RECOMMENDATIONS FROM DOWNTOWN DEVELOPMENT DISTRICT BOARD: 1.) MOTION TO MAKE MODIFICATION OF PARKING PROGRAM BE REDUCED TO $1,500,000 WITH A LIMIT OF $500,000 OF INCREMENT FROM AREA 4 FOR CITY'S SHARE AND REMAINDER AMOUNT ASSESSED TO BUSINESSES 2.) AMENDMENT TO ALLOW A SPECIAL AGREEMENT WITH TAXING JURISDICTION To- DEBATE BACK TO THEM ANY ADDITIONAL TAXES LEVIED FOR DEBT SERVICE ON REFERENDUM APPROVED BOND ISSUES Mayor Westlund stated these recommendations had been covered in the Pubt`c Hearing. (m) CONSIDERATION OF EMPLOYMENT OF MERLE MEECE AS WATER - WASTEWATER UTILITY WORKER After discussion, the motion was made by Alderman Beatty, seconded by Alder- man Gruenhagen and carried unanimously, to approve the employment of Merle Meece as water - wastewater utility worker. (n) CONSIDERATION OF TEMPORARY SIGN PERMIT FOR HARDEE'S Mr. Joe Hichler, Manager of Hardee's, appeared before the Council and requested a temporary sign permit for a period of 30 days, beginning June 14, 1980. The sign would be a durable cloth banner attached to a wood frame 20' long and 3' wide, advertising "Breakfast." It would be fastened to the west side of the mansard roof wall of Hardee's.- It was the recommendation of the Building Official to approve the temporary sign, with the stipulation that the sign installation, construction and fas- tening be done in a manner so as not to create a safety factor, and call for an inspection following installation and payment of the sign permit fee. Following discussion, Alderman Beatty moved to approve the temporary sign permit for Hardee's. Seconded by Alderman Lueneburg, the motion unanimously carried. (o) CONSIDERATION OF SURMOUNTABLE CURB Mr. Duane Dickey, President of DuMax, Inc., commented that he had discussed a new design of surmountable curb with the City Engineer. He pointed out there is a savings of cost on this type of curb since it doesn't have to be taken out for driveway openings. -14- J COUNCIL MINUTES JUNE 10, 1980 After discussion, it was moved by Alderman Gruenhagen to table the matter until the next meeting when the City Engineer would be present to answer questions. Seconded by Alderman Beatty, the motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK - ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz informed the Council the date of June 24, 1980 had been established for businessmen to schedule an appointment to meet with Jim Junker and Council members to discuss commercial refuse billing prob- lems. The first appointment will begin at 10:00 A.M. and continue through the day. (b) COMMUNICATIONS FROM ARCHITECT JOHN KORNGIEBEL Architect John Korngiebel presented a drawing of the proposed fire /police station to be located on Washington and Hassan. He pointed out additional parking had been added to the plan for 8 and 10 spaces. The building will be one - story, with a partial unfinished basement. The cost of the facility will be $1,500,000. Mr. Korngiebel reported the material -was ready for the brochures, and the handouts would be available the following week. Mr. Brad Emans, Chairman of the Building Committee for the Firemen, reported there would be an organizational meeting on June 11, 1980. There will also be telephone solicitation and door -to -door campaigning. The Chief of Police will be doing some speaking on the referendum. The Fire Chief has been work- ing with the Architect to get material ready for the printer, and there will be a series of promotions in the newspaper and several interviews. (c) COMMUNICATIONS FROM JIM HEIKES Consultant Clarence Simonowicz reported on a meeting held with Jim Heikes,re- cent owner of Hardware Hank, regarding relocation aid if the fire /police sta- tion referendum passes and the proposed site is acquired. Mr. Heikes stated he had three requests of the City: l) the right to continue occupancy of the current hardware store until satisfactory new quarters are found, 2) state aid in relocation expense, and 3) a reasonable rent differ- ential for a period of up to two years, not to exceed 50 %. He asked for a decision by noon on Monday, June 16, 1980. The Council was informed by Mr. Simonowicz that the City was obligated under state law to reimburse the moving expenses and, in residential cases, can pay a rent differential, but none was provided for commercial properties. Mayor Westlund stated the Council would have to give consideration to these requests. A special meeting of the Council was scheduled for June 16, 1980 at 9:30 A.M. to discuss this matter. -15- COUNCIL MINUTES JUNE 10, 1980 (d) COMMUNICATIONS FROM CITY ATTORNEY The City Attorney reported he had a new contract from RCM for the repair of the entire bridge deck in the amount of $149,000.00. It would require the signature of the Mayor and City Clerk. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Lueneburg, seconded by Alderman Beatty and unani- mously carried, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT Zl There being no further business to come before the Council, the meeting adjoned at 10:25 P.M. upon motion by Alderman Gruenhagen, seconded by Alderman Luene#6rg and unanimously carried. -16- MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL MONDAY, JUNE 16, 1980 The special meeting was called to order by Mayor Westlund at 9:35 A.M., with the following present: Aldermen Beatty, Gruenhagen and Lueneburg, in addition to Mayor Westlund. Absent: Alderman Peterson. Also present were: Administrative Assistant Plotz and City Attorney Schantzen. Mayor Westlund commented this would be a new policy for the City to give differential payment to a business so it should be given some thought since it would set a prece- dent for the future. Several available buildings were considered for possible relocation of the Hardware Hank store. Following a discussion of terms of agreement with Jim Heikes, the Mayor instructed the City Attorney and Administrative Assistant to draw up an agreement between the City and Hardware Hank. There being no further business, the meeting adjourned at 10:00 A.M. MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL MONDAY, JUNE 16, 1980 The meeting was called to order at 1:10 P.M. by Mayor Westlund. The following were present: Aldermen Lueneburg, Beatty and Gruenhagen, in addition to Mayor Westlund. Absent: Alderman Peterson. Also present were: Administrative Assistant Plotz and City Engineer Priebe. City Engineer Priebe presented a drawing of surmountable curb and explained the cost would be the same as standard curb. Following discussion, it was the consensus of the Council to approve the installation of surmountable curb in the areas where owners of new development have petitioned for its use and are scheduled for curb improve- ments this year. It was reported that at the Public Hearing held during the regular Council meeting on June 10, 1980 the motion was made and carried to adopt the Development District Number 4 amended plan. However, the Resolution to adopt the Tax Increment District Number 4 was omitted from adoption; therefore, it would be necessary for the Council to take formal action on its adoption. It was moved by Alderman Lueneburg to adopt Resolution No. 6551, including the amend- ments to the plan,and entitled Resolution Forming Development District, Adopting De- velopment Program and Tax Increment Financing Plan, Declaring Public Purpose, Request- ing Certification of Original Assessed Value, Providing for Filing, Administration, and Special Account. Seconded by Alderman Beatty, the motion carried unanimously. Mayor Westlund instructed the Administrative Assistant to begin preparing information on the lots to be included, and those not to be included, in the off - street parking project so the property owners can be notified and a public hearing date set in July. Mr. Plotz commented that a decision will need to be made on the policy for credits, deferrals, etc. There being no further business, the meeting adjourned at 1:20 P.M. r �� r EFFECTIVE JULY 1, 1980 AFFIDAVIT AM OVER 65 YEARS OF AGE,_OR I AM ON DISABILITY AS DEFINED BY THE SOCIAL SECURITY ADMINISTRATION, AND MY INCOME IS LESS THAN $5,000 PER YEAR. THE STANDARD CHARGE OF $5.20 FOR TRASH AND REFUSE- SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON HE AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.50 SIGNATURE STREET ADDRESS "50 EFFECTIVE JULY.1, 1980 AFFIDAVIT I y L S t e 0 G A n1 AM OVER 65 YEARS OF AGE,-OR I AM ON DISABILITY AS DEFINED BY THE SOCIAL SECURITY ADMINISTRATION, AND MY INCOME IS LESS THAN $5,000 PER YEAR. THE STANDARD CHARGE OF $5.20 FOR TRASH AND REFUSE- SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON HE AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.50 SIGNATURE STREET ADDRESS JL - v EFFECTIVE JULY 1, 1980 AFFIDAVIT ��tq'ifi flu R Tff , " AM OVER 65 YEARS OF AGE:,,. OR I AM ON DISABILITY AS DEFINED BY THE SOCIAL SECURITY ADMINISTRATION, AND MY INCOME IS LESS THAN $5,000 PER YEAR. THE STANDARD CHARGE OF $5.20 FOR TRASH AND REFUSE- SERVICE WOULD IMPOSE A FINANCIAL_HAR.DSH:IP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.50 SIGNATURE STREET ADDRESS 14 EFFECTIVE _.JULY 1, 1980 AFFIDAVIT I-�_� , -�� ►-� AM OVER 65 YEARS OF AGE,.OR I AM ON DISABILITY AS DEFINED.BY. THE .SOCIAL SECURITY ADMINISTRATION, AND MY INCOME IS LESS THAN $5,000.PER YEAR. THE STANDARD CHARGE OF $5.20 FOR TRASH AND REFUSE- SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.50 SIGNATURE STREET ADDRESS n �, (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 June 19, 1980 TO: Mayor & City Council FROM: Building Official SUBJECT: Move Building Mr. John Miller requests your approval to move the existing farm house located at the corner of Hwy. 7 West and School Road, Lot 13, Rolling Oaks 4th Addition to the City of Hutchinson, to a tract D, R L S #15, City of Hutchinson. Attached are pictures identifying the proposed house to be moved and the site it is proposed to be located at. Mr. Miller has been informed of the State of Minnesota Building Code requirements. Buildings or structures moved from one location to another location shall comply with the provisions of this code for new buildings. SBCo1.10103 F. I recommend your approval, relative to the following stipulations: Before any work is done to place this house on a permanent foundation on the proposed site, two (2) sets of plans and specifications shall be submitted to this office for the proposed work to be done and a building permit applied for on or before ninety (90) days following relocation of the building. Mr. Miller has indicated the building will be remodeled and used as an apartment house. Interior walls to be removed and relocated, exterior walls insulated and refinished, redesign roof line to a mansard-°type` Tmf, ° new basement, footings and foundation; all to comply with local zoning and building requirements. Sincerely, CITY OF HUTCHINSON GG/V`� �en Willard Building Official 0 attachments cc: Gary D. Plotz Marlow V. Priebe George F. Field 5�11r, ' t � a k r '. c : �"Y s�:.w =4 �..+.r a �.�,+„��, ,i o•� a s< �' F� N r� i 1 � +a1 t• J D HR A , June 23, 1980 Hutchinson D owntown Retain Association Hutchinson, Minnesota 55350 612- 879 -6025 To: City Council From: Hutchinson Downtown Retail Association Re: Crazy Days Dear City Council: The Hutchinson Downtown Retail Association requests permission for all downtown merchants to use the sidewalks in front of their respective stores for Crazy Days, on July 23. This retail promotion will begin at 7:00 A.M. and conclude at 5:00 P.M. This permission is requested for only established merchants in their own areas and prohibits any transient selling of merchandise by anyone not located in the downtown district. Thank Dick Lennes Vice President Hutchinson Downtown Retail Association DL:mh T c2- c1 ► f u3 218 North Min - June 23, 1980 To: City Council i is ) t- HutchlnSon, 5 ' From: Hutchinson Area Chamber of Commerce Dear City Council: �U12 J '3579-6025 The 1980 Free Band Concert series has been totally scheduled and we feel the bands we have invited to be with its give our residents a variety of entertainment. A different civic or church group has agreed to hold an ice cream social in conjunction with each concert, - All proceeds for the food going to that group. We received excellent comments of appreciation for the series last year and we appreciate the tremendous help of everyone. During the last budget meeting, the City of Hutchinson voted to help the Chamber with $1,000.00 toward the band concerts in 1980. Our budget is slightly larger this year because we have one additional concert but with the help of the musicians union #602 and the Hutchinson Downtown Retail Association we will break even. We are requesting the budgeted $1,000.00 at this time to help meet our band expenses. Thank you, A. Coston Executive Vice President Hutchinson Area Chamber of Commerce CAC ;mph -�-- d" �r ,T r UEE Ci `i 218 Forth t\ain - Hutchinson, 55350 h (612) 879-6025 June 23, 1980 To: City Council From: Hutchinson Area Chamber of Commerce Tourism Committee Last year during the budget hearings, June Redman, Chairperson of the Chamber Tourism Committee, approached the council asking for financial assistance on new four color brochures promoting Hutchinson. At that time, the council voted to assist the Chamber with $2,000.00 ` "- during 1980 and agreed to include this in the years budget. The State of Minnesota Tourism Department also agreed to assist Hutchinson and we have received $1,700.00 from the-state for approximately 25,000 brochures with the stipulation this money be used by June 30, 1980. The Tourism Committee has been working diligently on this project and through the work of Visuals, Inc. are ready to go to press within one week. The brochures featur$,ng "Hutchinson, a town for all seasons" will be a beautiful and colorful tool in selling and promoting our city. We expect billing soon and are thus, requesting the city's portion of $2,000.00 so we can meet printing.expenses. Sincerely, Clarice A. Coston E cu ive Vice President Hutchinson Area Chamber of Commerce CAC: mph J-_ -,e �- T r i 218 Forth t\ain - Hutchinson, 55350 h (612) 879-6025 June 23, 1980 To: City Council From: Hutchinson Area Chamber of Commerce Tourism Committee Last year during the budget hearings, June Redman, Chairperson of the Chamber Tourism Committee, approached the council asking for financial assistance on new four color brochures promoting Hutchinson. At that time, the council voted to assist the Chamber with $2,000.00 ` "- during 1980 and agreed to include this in the years budget. The State of Minnesota Tourism Department also agreed to assist Hutchinson and we have received $1,700.00 from the-state for approximately 25,000 brochures with the stipulation this money be used by June 30, 1980. The Tourism Committee has been working diligently on this project and through the work of Visuals, Inc. are ready to go to press within one week. The brochures featur$,ng "Hutchinson, a town for all seasons" will be a beautiful and colorful tool in selling and promoting our city. We expect billing soon and are thus, requesting the city's portion of $2,000.00 so we can meet printing.expenses. Sincerely, Clarice A. Coston E cu ive Vice President Hutchinson Area Chamber of Commerce CAC: mph J-_ -,e MINUTES REGULAR MEETING - HUICHINSUN CITY COUNCIL TUESDAY, SEPTEMBER 25, 1979 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M., with the following members present: Aldermen Westlund, Peterson, Gruenhagen and Huntwork, in addition to Mayor Black. Absent: None. Also present were: Admin- istrative Assistant Plotz and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend John Longley of First Congrega- tional United Church of Christ. 3. MINUTES The minutes of the Regular Meeting of September 11, 1979 and Special Meeting of September 24, 1979 were approved as presented upon motion by Alderman Peterson, seconded by Alderman Gruenhagen and unanimously carried. 4. PUBLIC HEARING - 8:00 P.M. 0(a) CONSIDERATION OF PROPOSED 1980 BUDGET Mayor Black opened the public hearing at 8:00 P.M. and read Pub- lication No. 2222, Public Notice: 1980 Budget. He pointed out the public hearing was not required by law but provided an op- portunity for the public to have some input into the City's bud- get. Ms. June Redman, representative of the Tourism Committee of the Hutchinson Area Chamber of Commerce, appeared before the Council and requested $2,000 to assist in preparing a four color, multi- fold brochure on Hutchinson. She further showed samples of the proposed brochures to the Council members. Mayor Black commented that the City is operating on a tight budget and would have to set priorities, but they would give consideration to the request. It was moved by Alderman Westlund, seconded by Alderman Huntwork and unanimously carried, to close the hearing at 8:10 P.M. 5. REQUESTS, COMMUNICATIONS AND PETITIONS None 27�) Oki tion RESOLUTION �tpprtt4r TO ITOvzri�ns�r� WHEREAS, Rottand Jensen has seAved the City wetz on the Hutchinson Civic Arena BoaAd io& th&ee (3) years and seven (7) months, WHEREAS, said Rottand Jensen has jaith6utZy and dit igent,Py given of his time and tafents toward making the Hutchinson Civic Arena the most outstanding exaMte o f a s u.ccess ju,L and ej j ici.ent o peat i.o n, WHEREAS, public ojj is A& from othek communities th&oughout Minnesota and the Midwest have sought knowledge and advice of the Civic Arena Boa&d members and .itb civic Arena Manage& jo,% thew proposed project(s), WHEREAS, both citizens th&oughout Minnesota and especi.a.Zy the residents and jami.Ues o j Hutchinson have benefited Srom you& guidance and advice, WHEREAS, the task o j the Civic c Arena Bo and has been co mpZe ted with res o ending success' NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: _ THAT, deep appn.eccati.on is hereby expressed to Rottand Jensen So& his ajoremen- ti,oned services and the gratitude os Hutchimon, .i is pubti.c o j jici,a&, and the citi- zens th.eneo j " heheby expressed. Adopted by the City Councit this 24th day of June, 1980. ATTEST: G.I.E...,./. 1 �,s t�T7 . � •1,77; r i' ' ''zri l T , ♦- r' t �¢�4luti RESOLUTION NO. 6553 ou l0fA,p TO 2 ([l r� Sfo ci r &ti4 n WHEREAS, Lyle Block has served the City wet on the Hutchinson Civic Arena Board 6or three (3) yea u and .s even (7) months; WHEREAS, said Lyee Mck has Sa thjutly and d tigent:ey given o f his time and tatents toward making the Hutchinson Civic Arena the most outstanding example of a success ju a and e j j i.cient opeut io n, WHEREAS, pubtic ojji.ciatA jxom otheA communities throughout Minnesota and the Midwest have sought knowledge and adv.iae of the Civic Arena Board members and itA Civic Arena Manag eA jor the A pxopos ed pu eat (s) , WHEREAS, both citizens throughout Minnesota and especi.atty the %es.idents and jamiP,i,es o f Hutchinson have bene6 ted jwm your guidance and advice, WHEREAS, the task o6 the Civic Arena Board has been compteted with "-sounding success, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, deep appneci.c &on is hereby expressed to Lyte B&ch jor his ajorementi.oned services and the gwt i tude o j Hutchinson, its pubt is o j j icia ls, and the citizens thmo i is hereby exptess ed. Adopted by the City Council this 24th day of June, 1980. ATTEST: I . 2r1 Ar RESOLUTION NO. 6554 01a ID f'A TO r 4Ztl¢n �vna�� fCraid WHEREAS, RowM J. fle -G&aw has ae&ved the City weft on the Hutchinson Civic Auna Boa4d. io& th&ee (3) yeau and aeven (7) month, WHEREAS, aai.d Ronatd J. McGraw h" jac thju ty and di.P,igentCy given o f his time and taeents toward making the Hutchinson Civic Arena the moat out Landing example o f a au.ccesa jut and ei j is cent openati.on, WHEREAS, putt i c o j 6 i.c i aCa jnom other communities th&o ughout Minnesota and the Midwest have aought knowledge and advice of the Civic Arena Board members and .cts Civic Arena Manager jo& th ed& pnn poa ed pro j eat (a) , WHEREAS, both c c izens tWughout Mcnnesota and espec i.aUiy the &es.idents and jamit i a o f Hutchinson have benejited jnom you& guidance and advice, WHEREAS, the tab k o6 the Civic Arena Board has been completed uaA n.es ounding a uccesa , NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY DE HUTCHINSON, MINNESOTA: THAT, deep app&ecc.ati.on i6 hereby expneaaed to Ronatd J. McGraw jo& his ajo&e- mentioned benvi.ces and the g&Ltit,de of Hutchinson, .cis pubtic o jjiaiat,&, and the citizens thekeoi " hvLeby expnesaed. Adopted by the City Councie this 24th day of June, 1980. ATTEST: �' .� - i t Oki, ti RESOLUTION NO. 6555 IDAtj M Ztti4alt WHEREAS, Wand Haugen has aenved the City wett on the Hutchinson Civic Arena Board jon three (3) years and seven (7) months, WHEREAS, bard Wand Haugen has jacth.iuP.ty and ditigentty given og his time and tatent3 toward making the Hutchinson Civic Arena the naat outstandcng exampte of a a uccesa jut and e j j i.c i.ent o pmatZo n, WHEREAS, pubeic ojji.ci.ats jnom othex communities VvLoughout 1i&m aota and the Xiidwest have nought knoweedge and advice of the Civic Arena. Board membeAz and .its Civic Arena Manag en box the.in pro poa ed p"j ect (a) , WHEREAS, both citZzena thn.oughout Minnesota and espec 4tty the nes.cdents and jami t i.es o6 Hutchi.naon have benej.i ted 6hom your guidance and advice, WHEREAS, the tank o6 the Civic Arena Boated has been compteted with resounding a ucceaa, NOW THEREFORE, BE IT RESOLVED BV THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: . THAT, deep app&eciati•on is heAeby expnesaed to Wand Haugen bon hiz ajonementioned a env ices and the gratitude o f Hutchinson, .its putt i.c o 6 6 i c i.a t a, and the citizens then eo j iz heheb y expnesa ed. Adopted by the City Councit this 24th day o6 June, 1980. ATTEST: �a . I'll,I I n -�� / .,/- ORDINANCE NO. 12/80 M ENDA ENT OF HUTCHINSON ZONING ORDINANCE NO. 464 Page 87 SECTION 10: SPECIAL PROVISIONS 10.01: OFF- STREET PARKING AND LOADING FACILITIES B. Reduction and Use of Parking and Loading Space. Off- street parking facil- ities existing at the effective date of this Ordinance shall not subse- quently be reduced to an amount less than that required under this Ord- inance for a similar new building or use. Off- street parking facilities provided to comply with the provisions of this Ordinance shall not sub- sequently be reduced below the requirements of this Ordinance, except as provided in section 6.05 C (3) c. Such required parking or loading space shall not be used for storage of goods or for storage of vehicles that are -- inoperable or for sale or rent. t % '..0.- Mobile homes 2.0 Mobile home lot Educational, Cultural $ Institutional Churches, auditoriums & 10.02 SCHEDULE OF REQUIRED OFF- STREET PARKING AND LOADING SPACES (TABLE 1) other places of assembly 1.0 4 seats Over 100,000 2 Number of Parking Spaces Required Number of Loading Spaces 1 Hospitals Per Unit of Measurement Required per Size of Structure in Square Feet Use or Use Category No. Unit Floor Area Number Each part of 50,000 1 additional Convalescence or Nursing Residential Bed Total Homes Dwellings, 1 & 2 family 2.0 Dwelling unit 1.6 None Townhouses 1 2.0 Dwelling unit Classroom Multiple Family Dwelling 1.0 Sleeping unit I (None elderly) 1.0 300 square ft. floor area I Multiple Family Dwelling (Elderly) .5 Dwelling unit Motels, Hotels 1.0 Sleeping unit Under 20,000 1 20,000 to 50,000 2 50,000 to 100,000 3 Mobile homes 2.0 Mobile home lot Educational, Cultural $ Institutional Churches, auditoriums & Under 100,000 1 other places of assembly 1.0 4 seats Over 100,000 2 Elementary & Nursery Schools 1.6 Classroom 1 Hospitals 3.0 Bed Under 10,000 1 10,000 to 50,000 2 Each part of 50,000 1 additional Convalescence or Nursing .35 Bed Homes Junior High Schools 1.6 Classroom 1 Senior High Schools 4.5 Classroom 1 Public Libraries, art museums, etc. 1.0 300 square ft. floor area I Ar TABLE 1, CONTINUED Number of Parking Spaces Required Number of Loading Spaces Per Unit of Measurement Required per Size of Structure in Square Feet Use or Use Category No. Unit Floor Area Number Commercial Auto or Machine Sales .37 100 square feet Bowling Alley 5.0 Per Alley Car Wash Machines 6.0 Per Lane (4 on entrance side) (All types) (2 on exit side) Clinics 1.0 150 square feet 5,000 to 10,000 1 Funeral Homes 1.0 5 seats Furniture & Appliance Stores .166 100 square feet A 10,000 to 20,000 2 Offices,. banks $ public administration .5 100 square feet 20,000 to 40,000 3 Restaurants, clubs 1.0 75 square feet 40,000 to 70,000 4 Retail stores .55 100 square feet Each part of 50,000 over 70,000 1 additional Service Stations 4.0 Stall Shopping Center .55 100 square feet All other commercial .55 100 square feet Industrial, Warehousing, Two employees of the Under 10,000 1 Wholesaling 1.0 largest shift or 2,000 10,000 to 20,000 2 sq. ft. of floor area, 20,000 to 40,000 3 whichever is greater 40,000 to 70,000 4 70,000 to 110,000 5 each part of 50,000 1 additional 110,000 Adopted by the City Council this 24th day of June, 1980. ATTEST: Gary D. Plotz City Clerk Ralph D. Westlund Mayor ORDINANCE NO. 13/80 ORDINANCE RESCINDING ORDINANCE NO. 519 AND ORDINANCE NO. 551 FOR DISSOLUTION OF HUTCHINSON CIVIC ARENA BOARD THE CITY OF HUTCHINSON DOES ORDAIN: The Hutchinson Civic Arena Board is hereby dissolved. Since the Hutchinson Civic Arena Board has fulfilled its duties and obligations, there is no longer a need for said Board to function. The operation of the Civic Arena shall be from henceforth under the jurisdiction of the Park and Recreation Board. Adopted by the City Council this day of , 1980. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk 6 -J, Fund. RESOLUTION NO. 6556 TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $10,000.00 is hereby transferred by the Liquor Store Fund to the General Adopted by the City Council this 24th day of June, 1980. ATTEST: Gary D. Plotz City Clerk 5 Ralph D. Westlund Mayor -G. i REVENUE REPORT Description GENERAL FUND CITY OF HUTCHINSON FINANCIAL REPORT FOR MAY. 1980 Current Adopted Year to Remaining Month Budget Date Amount Balance $0,000,000.00 $0,000,000.00 $0,000,000.00 $0,000,000.00 1 Percentage Used TAXES 000 473,175.00 12,641.90 460,533.10 2.7% LICENSES 100.00 11,030.00 9,979.50 1,050.50 90.5% PERMITS & FEES 2,190.20 34,000.00 9,399.45 24,600.55 27.6% INTER - GOVERNMENT REVENUE 513.80 997,514.00 190,566.27 806,947.73 19.1% CHARGES FOR SERVICES 10,869.59 278,095.00 78,062.00 200,033.00 28.1% FINES & FORFEITS 2,450.00 23,000.00 11,546.30 11,453.70 50.2% MISCELLANEOUS REVENUE 13,118.78 131,740.00 82,623.16 49,116.84 62.7% CONTRIBUTIONS FROM OTHER FUNDS 15,000.00 351,000.00 77,500.00 273,500.00 22.1% REVENUE FOR OTHER AGENCIES 128.11 550.00 (700.77) (150.77) 127.4% $ 44,370.48 $2,300,104.00 $ 473,010,35 $1,827,084.65 20.6% WATER & SEWER FUND WATER & SEWER UTILITIES $ 36,344.97 $ 691,100.00 $ 245,174.81 $ 445,925.19 35.5% CITY OF HUTCHINSON FINANCIAL REPORT FOR MAy- 1URn EXPENSE REPORT Current Adopted Year To Remaining Percentage Descri tion Month Budget Date Amount Balance Used $0,000,000.00 $0,000,000.00 $0,000,000.00 $0,000,000.00 $ GENERAL FUND MAYOR & COUNCIL 2,508.92 25,162.00 10,658.31 14,503.69 42.4% ADMINISTRATIVE ASSISTANT 5,998.10 47,510.00 20,575.81 26,934.19 43.3.% ELECTIONS 309.21 7,615.00 1,633.88 5,981.12 21.5% CITY CLERK 12,544.67 151,792.00 62,862.53 88,929.47 41.4% MOTOR VEHICLE 4,207.44 37,063.00 15,111.47 21,951.53 40.8% ASSESSING 000 14,300.001 000 14,300.00 00% LEGAL 2,268.41 19,190.00 8,677.41 10,512.59 45.2% PLANNING 448.23 2,850.00 654.96 2,195.04 23.0% CITY HALL 2,815.61 30,462.00 15,290.97 15,171.03 50.2% OLD ARMORY 1,391.54 22,255.00 10,620.40 11,634.60 47.7% POLICE DEPT. 47,187.94 424,948.00 191,520.34 233,427.66 45.1% FIRE DEPT. 5,521.67 60,950.00 14,320.00 46,630.00 23.50 COMMUNITY SERVICE OFFICER 1,603.21 21,439.00 6,511..42 14,927.58 30.4% PROTECTIVE INSPECTIONS 5,874.31 54,008-00 22,198.89 31,809.11 41.1% CIVIL DEFENSE 17.50 1,600.00 17.50 1,582.50 1.1% SAFETY COUNCIL 000 250.00 000 250.00 00 FIRE MARSHALL 3,073.12 27,307.00 10,453.79 16,853.21 38.3% ENGINEERING 12,794.61 114,130.00 45,896.55 68,233.45 40.2@ EXPENSE REPORT CONTINUED E Description STREETS & ALLEYS MAINTENANCE ACCOUNT CONSERVATION OF HEALTH LIBRARY RECREATION CIVIC ARENA PARK DEPARTMENT CEMETERY DOWNTOWN DEVELOPMENT LAWCON DEBT SERVICE AIRPORT TRANSIT UNALLOCATED GENERAL EXPENSE HRA WATER & SEWER FUND WATER & SEWER OPERATIONS - ADM. WATER PLANT OPERATIONS SEWER PLANT OPERATIONS Current Month $0,000,000.00 33,810.87 4,623.83 000 698.93 8,184.10 3,604.25 18,465.00 3,682.08 1.55 394.50 7,035.22 1,364.35 4,585.75 8,547.40 2,710.97 $ 206,273.69 110,444.09 8,912.66 19R 1141 A, K $ 247,488.38 Adopted Budget $0,000,000.00 269,021.00 64,100.00 300.00 43,179.00 107,401.00 62,781.00 216,737.00 25,449.00 10,600.00 100.00 34,355.00 68,630.00 43,064.00 291,556.00 00.00 $2,300,x.04.00 695,811.00 114,400.00 123,800.00 $ 934,011.00 Year To Date Amount $0,000,000.00 114,385.90 34,405.47 000 22,204.64 34,753.73 39,192.15 86,934.70 10,883.72 2,642.37 87,064.15 17,630.47 20,412.36 15,687.67 61,415.47 10,211.89 Remaining Balance $0,000,000.00 154,635.10 29,694.53 300.00 20,974.36 72,647.27 23,588.85 129,802.30 14,565.28 7,957.63 86,964.15 16,724.53 48,217.64 27,376.33 230,140.53 (10,211.89) $ 994,828.92 $1,305,275.08 272,238.65 33,543.75 354,373.84 $ 660,156.24 423,572.35 80,856.25 579,637.16 $1,084.065.76 Percentage Used 42.5% 53.7% 00% 51.4% 32.4% 62.4% 40.1% 42.8% 24.9% 64.2% 51.3% 29.7% 36.4% 21.1% 999.9% 43.3% 39.1% 29.3% 37.9% MINUTES AIRPORT COMMISSION WEDNESDAY, JUNE 4, 1980 The Airport Commission meeting was called to order at 7:30 P.M. by the Chairman. The following were present: Chairman Doug McGraw, John Miller, Milton Lueneburg, Jim Weck- man, Gary Plotz and Marlow Priebe. Absent were: Randy Buboltz, Doug Hedin and Don Pankake. City Engineer Priebe presented a layout for possible leasing of airport property. After discussion, the motion was made by John Miller to have Mr. Priebe start the zoning process for industrial sites at the airport. The motion was seconded by Mil- ton Lueneburg and unanimously carried. Following discussion, the motion was made by Milton Lueneburg to accept the State of Minnesota's offer on the VASI and Runway intensity lights. Seconded by John Miller, the motion unanimously carried. Discussion was given to the maintenance of the shop hangar at the airport. It was determined that it needs an estimate of repairs, with Jim Weckman to determine the repair. Also, this should be budgeted in the future. It was the consensus of the Commission members that the following two signs need to be erected at the airport: PILOTS, AIRCRAFT OWNERS PARKING - ONLY BEYOND FENCE 4- There being no further business, the meeting was adjourned. 7 - J�_, BURNS MANOR MUNICIPAL NURSING HOME May - Minutes The Board of Directors for Burns Manor Municipal Nursing Home met May 21, 19809 12:00 noon, at Burns Manor; President Leslie Linder presiding. All members were present except Bruce Peterson and Wallace Kurth. A motion by Larry Graf, seconded by Gloria Dansereau and carried, approved the minutes as presented. A motion by Keith Duehn, seconded by Gloria Dansereau and carried, approved the bills as presented, a copy of which is attached to the minutes on file and made a part thereof. Additional bills were approved for payment as follows: Resident Council Membership - $12.90, Joanne Brinkman, book "Food for 50" - $22.45, Mrs. Carol Wright - $10.00 (tupperware for kitchen storage). Old business: Marty's Roofing should be paid the $2000.00 that was retained until items in question -were- :corrected satisfactorily. $2,125.00 above contract price for replacement of wet insulation will not be paid since proper authorization was not given by Patch, Erickson, Madson &.Eanson, Inc. nor Burns Manor Board of Directors. (4250 square feet of 1" insulation 0 $.50 per square foot). Welfare retro - active payment should be received this month. Skilled rate (5-8 -8o) $31.86 - ICF rate (1 -1 -80) $28.20. Employee problems were discussed. New Business: Workman's Compensation endorsement for voluntary or casual labor (effective 4- 27-80). Electro Watchman Inc. - protective alarm service agreement increased to $84.00 quarterly for two years. The coke machine was increased to $.25 per can of pop. Utilization Review Plan has been reviewed by the Utilization Review Committee and signed by the chairman 5 -5-80. A motion was made by Larry Graf, seconded by Keith Duehn and carried to approve the Utilization Review Plan. A motion by Gloria Dansereau, seconded by Esther Kuehl, and carried to pay $75.00 to the Minnesota State Board of Examiners for Nursing Home Administrators for the Administrator's license. ?-(2, Page 2 May Minutes A motion by Esther Kuehl, seconded by Gloria Danserea and carried to pay Gertrude Jorgensen the $50.00 she requested for her furniture that was left in the annex sun room. (couch and chair) A motion by Eldred Miller, seconded by Keith Duehn and carried to charge $10.00 for the use of the old van within the city limits. $40.00 was received as a dividend from Coca -Cola Bottling Co. for sales from the candy machine. A Bond payment in the amount of $13,281.06 is due July 19 1980 to the City of Hutchinson. The next Board meeting is scheduled for June 19, 1980 at noon. There tieing no further business, by motion from Esther Kuehl, seconded by Gloria Dansereau and carried, meeting adjourned. ATTEST: Respectfully submitted, Z11a, i J. Gei , ecretary Leslie Linder, President L-1 MINUTES TRANSPORTATION BOARD MEETING APRIL 9, 1980 The Transportation Board met on Wednesday, April 9, 1980 at 12:00 noon. Members present were Chairman Jack Kjos, Clarice Costen, Russ Meade, Emma Lake and Rick Johnson. Members absent: Ron Jonas and Ken Gruenhagen. Also present was Personnel Coordinator Sitz. Minutes of the February 13 meeting were approved. Chairman Kjos asked that a member of the Transportation Board agree to serve on an advisory committee needed by the Seniors Activity Center for their transportation efforts. Russ Meade was named as this representative. Chairman Kjos reported that Bob Lewno from Jefferson Lines had visited with staff and board members during the past weeks. Jefferson Lines has decided to initiate service to Hutchinson as of April 27 on Zephyr Lines, using the schedule which had been presented to the Board in January, 1980. The Zephyr service will be publicised locally after formal approval by the Public Service Commission, which should occur shortly. No request for financial assistance is being made by Jefferson Lines from the City of Hutchinson at this time. Meade's "66" Station will be the bus depot. There was discusssion of the lack of availability of public telephones in the downtown area for use by passengers. Staff reported tentative plans for placing benches at some locations on the shuttle route, if such benches can be built by building trades classes at cost at Crow River Vocational Center. Meeting adjourned at 12:50. Next regular meeting will be June 11. Emma Lake, Secretary r MINUTES HUTCHINSON PLANNING COMMISSION TUESDAY, MAY 20, 1980 1. CALL TO ORDER The regular meeting of the Hutchinson Planning Commission was called to order by Chairman Christen at 7:31 P.M. with the following members being present: Bill_Backen, Don Erickson, Ted Beatty, Bob Otte, Clint Tracy and Elsa Young in addition to Chairman Christen. Absent: None. Also attending were Administrative Assistant, Gary Plotz, City Engi- neer, Marlow Priebe, Fire Chief, Lloyd Schlueter, Building Official, Bud Willard and Consultant, Clarence Simonowicz. 2. MINUTES The minutes of the regular meeting dated April 15, 1980 were unanimous- ly approved on motion by Don Erickson and seconded by Bob Otte. 3. PUBLIC HEARINGS a) CONTINUATION OF CONSIDERATION OF ANNEXATIONS RECOMMENDED BY CITY STAFF Chairman Christen reviewed the areas which were to be discussed. Mr. Pri -ebe; City Engineer, pointed out on the map where each area is located and explained the procedure for annexation. 1. Clifton Heights Area - Mr. Plotz gave a presentation on the overhead giving an analysis on the tax rate for a five -year period on a home assessed at $50,000. He pointed out each year the program progresses 20 %. Mr. Dan Berens, a partner of Mike Long, who is representing Hutchinson township, was present indicating he was opposed to this annexation. Mr. Lee Stritesky, a resident of Clifton Heights, questioned what is the average increase or decrease on the mill rate. After discussion, it was indicated that even if the city mill rates go up it's possible the schools could go down but if things go as in the past it probably will go up. Mr. John Mlinar, a resident of Clifton Heights, questioned as to when services such as water and sewer would be avail- able. Marlow Priebe, City Engineer, explained each improve- ment project requires a public hearing but he estimated sewer and water to be available in two years. Mr. Mlinar also wondered what the plans were for the State Trail and if there would be some type of control. Page 2 - Hutchinson Planning Commission - May 20, 1980 The Commission explained the trail is owned by the DNR and they didn't know of any plans for it. As far as control, the local Police could be called on if it were annexed. Mr. Stephen Walling, resident of Clifton Heights, commented that the people requesting annexation to the east of Clifton Heights must not be too concerned as they are not even present at this hearing. Questions were raised about the future plans of Hutch. Utilities and Mr. Tracy, representative of the Utilities on the Commission, stated there were no plans for the future for that area. It was stated they have noise and vibration from the generator at the Utilities. Mr. Tracy was not aware of this but stated nothing would change. Esther Christensen, Hutch Township, questioned how the assess- ments are handled. Mr. Priebe explained the procedure is to add them to taxes over a period of 10 years if they are not paid at the time the assessment rolls are mailed out. Mr. Dave Bruzek, resident of Clifton Heights, asked if their property would be reevaluated by the City if they were annexed. Mr. Plotz explained all parcels of property are reevaluated every four years. The assessing is done by the County and he didn't know when they would be evaluated again. Mr. Christen asked the residents if they had a problem with drainage. Mr. Roman Haas replied there is only a problem if we should get a five inch rain. It has been worse since the "Velvet Coach" had blacktopped its parking lot. Gene Betker, resident of Clifton Heights,.stated he felt storm sewers were needed. He said maybe he was in the lowest area but he felt all would benefit from them. Jane Stritesky, resident of Clifton Heights, questioned if they had any choice in this matter? She stated 95% of the people have indicated they are opposed to the annexation. Richard Holt, resident of Clifton Heights, questioned if the sewers could be put in front or do they have to go all the way around the house to the back? Mr. Priebe indicated it depended where the sewer would be located but it probably would be in the front. 2. Golf Course Road - Mr. Ron Horswell, the only property owner concerned, stated his opinion was the same now as it had been at the previous meeting which is he is very much opposed to this annexation. He stated he didn't anticipate the need for any of the services for some time. Page 3 - Hutchinson Planning Commission - May 20, 1980 Mrs. Horswell, spoke questioning why it was felt they should be annexed since it will not be necessary to run any streets thru their property and since they do not have any need for the city's services. 3. Jefferson Street area - Mr. Wayne Olivia, Hassan Valley Clerk, stated the residents and himself are in opposition. Gloria Paul, a property owner, inquired how long before they could hook up to City water if they should desire to do so. Mr. Priebe explained as soon as they are annexed and as soon as they could get a contractor to do the work. Mr. Don Erickson made the motion to close the hearing at 8:36 P.M. Seconded by Elsa Young, the motion unanimously carried. It was decided by the Commission to take each section separately. Mr. Ted Beatty made a motion to recommend to the City Council that Clifton Heights be annexed into the City. The motion was seconded by Don _Erickson and carried with Bill Backen, Paul Christen, Don Erickson, Ted Beatty, Clint Tracy and Elsa Young voting aye and Bob Otte voting nay. Mr. Don Erickson then made a motion to recommend approval to the City Council to annex the area on South Jefferson. Seconded by Clint Tracy, the motion carried unanimously. - Mr. Ted Beatty then made a motion to recommend to the City Council the Horswell property not be annexed for the following reasons: only one property owner is involved who is not in need of any of the services offered by the City, no future development is antici- pated in that particular parcel, and all city services will not be offered at the present time. Seconded by Don Erickson, the motion unanimously carried. b) CONSIDERATION OF RECOMMENDING REZONING AREA BETWEEN THIRD AVENUE NW AND FOURTH AVENUE NW FROM C -4 TO IC -1 The heari,hg was opened by Chairman -1 hri,sten at 9- ,00 -P_M. Mr. Priebe, City Engineer, explained the reason for rezoning was there would then be more flexibility for setbacks. Conditional use permits could be issued so narrow lots could then be developed. On motion by Don Erickson, the hearing was closed at 9:02 P.M. Seconded by Bob Otte, the motion carried unanimously. Mr. Don Erickson then made the motion to recommend approval to the City Council to approve the rezoning of blocks 21, 22, 23, 24, and 25 all in North half of City of Hutchinson from C -4, Commercial District, to IC -1, Industrial /Commercial District. Seconded by Bill Backen, the motion unanimously carried. Page 4 - Hutchinson Planning Commission - May 20, 1980 C) CONSIDERATION OF REQUEST FOR (PUD) CONDITIONAL USE PERMIT SUBMITTED BY MARLOW PRIEBE The hearing was opened by Chairman Christen at 11:40 P.M. Mr. Priebe explained the drainage and storm sewer system. No neighboring property owners were present to voice any opposition to this request. Mr. Lloyd Schlueter, Fire Chief, stated he had a concern about fire lanes for safety since the roadways are all dead ends. Mr. Don Erickson then made a motion to close the hearing at 11:55 PM. Seconded by Bill Backen, the motion carried unanimously. Elsa Young then made a motion to recommend approval to the City Council of the (PUD) Conditional Use Permit submitted by Marlow Priebe contingent upon the location of two hydrants each with 4" water service and a possible loop street. d) CONSIDERATION OF AMENDING ZONING ORDINANCE NO. 464 CONCERNING PARK- ING REGULATIONS The hearing was opened by Chairman Christen at 10:45 P.M. There was discussion and Mr. Christen explained to the audience that the change in the parking requirements was made to conform to the national standard. On motion by Ted Beatty, the hearing was closed at 10:47 P.M. Second- ed by Bob Otte, the motion unanimously carried. Mr. Clint Tracy then made a motion to recommend approval to the City Council of the revised schedule of off - street parking regu- lations. Seconded by Ted Beatty, the motion carried unanimously. e) CONSIDERATION OF PRELIMINARY PLAT SUBMITTED BY RICHARD SCHMIDTBAUER The hearing was opened at 10:45 P.M. by Chairman Christen. Mr. Priebe explained Mr. Schmidtbauer's long range proposal. He explained further a contribution of land for a public park was look- ed highly upon by the Park Board. Mr. Garey Knutson, 1105 Randall Road, inquired as to what Mr. Schmidt - bauer is planning to build in this area. Mr. Schmidtbauer replied one row of homes on Century and then probably some apartment buildings behind that. Mr. Jim Black, 15 Century Ave., asked what kind of a time schedule he had in mir Page 5 - Hutchinson Planning Commission - May 20, 1980 Mr. Schmidtbauer stated probably a period of ten years. On motion by Don Erickson, the hearing was closed at 11:02 P.M. Seconded by Bill Backen, the motion unanimously carried. Mr. Ted Beatty then made a motion to recommend approval to the City Council of the preliminary plat for "Schmidtbauer's First Addition ". Seconded by Bill Backen, the motion carried unanimously. f) CONSIDERATION OF VARIANCE SUBMITTED BY MCLEOD COUNTY FAIR BOARD The hearing was opened by Chairman Christen at 11:04 P.M. Mr. Clem Mackenthum of the McLeod County Fair Board explained a main sewer line would be directly in the path of the building and if it should need repair there would be a problem so they were ask- ing for a variance which would permit the building to be moved back to the lot line on the north. The hearing was closed -at 11:02 P.M. Seconded by Bob Otte, the motion unanimously carried. Mr. Ted Beatty then made a motion to recommend approval of the variance request contingent upon the proposed structure meets building code requirements specifically: 1) Sprinkler system _installation; 2) North wall with minimum setback shall be concrete block construction; 3) North wall, with minimum setback, shall have no openings. Seconded by Bill Backen, the motion carried unanimously. 4. OLD BUSINESS a) SET DATE FOR TIMETABLE ON AMENDED SETBACK REQUIREMENTS REFERRED BACK TO PLANNING COMMISSION BY CITY COUNCIL Mr. Priebe, City Engineer, explained he'felt McDonald's Sixth Addition and Town & Country Estates zoned R -2 should be exempt from the setback requirement for a period of 18 months subsequent to the adoption by City Council as these preliminary plats were already approved at the time the requirements were considered. He also felt lots 1, 3, 4, & 7, & 8 of Block 2, Cedar Acres and lots 2, 3, 4 , 5 & 6 of Block 1, Boyle's Addition should be exempt from minimum lot area per dwelling for a period of 18 months subsequent to adoption of City Council as plans for these particular lots have already been made and much money already has been invested in this development. Mr. Ted Beatty then made a motion to refer this item back to the City Council with Mr. Priebe's suggestions giving the specific lots stated 18 months exemption. Seconded by Elsa Young, the motion carried un- animously. T Page 6 Hutchinson Planning Commission - May 20, 1980 b) DISCUSSION OF PLAT AND /OR SOLAR HEATING WITH STAN DROEGE Mr. Droege was present and stated St. Cloud requires only a building permit which gives the requirements for solar heating. Mr. Priebe, City Engineer, stated we are trying to get data from the State Planning Agency for guidelines. After a lengthy discussion, the Commission agreed all solar heating devices and earth shelter homes will require conditional use per- mits and each will be dealt with separately at this time. 5. NEW BUSINESS a) DISCUSSION ON DEVELOPMENT DISTRICT #4 /TAX INCREMENT FINANCE PLAN Chairman Christen gave the floor to Consultant, Clarence Simonowicz, who gave his presentation explaining the taxes from the new shopping center would be used to pay off half of the cost of bonds to finance a downtown parking program. The other half would be assessed to the property owners. After going over the booklet which had been previously mailed to the Planning Commission members he asked if there were any questions. When asked by area residents how developing tax increment district #4 would affect the property owners real estate taxes, he stated it probably would have no affect except under the most adverse conditions and then it would only be 1 to 2 %. Mr. Bob Otte stated the shopping center is only 16 acres and yet 40 acres is proposed for district #4, does this mean all new develop- ment is included also? Mr. Simonowicz stated "yes ". Mr. Otte went on to say a new fire station is wanted as well as a new school and where will the money come from for these projects. Why not use some, if not all, of this money for these very necessary projects? Mr. Bill Backen pointed out an error in addition of $906,000. Mr. Simonowicz indicated he was a little shook but said this is the reason for public hearings. Mr. Backen then replied he didn't see the logic. Mr. Bob Otte stated a few months back we made the shopping center provide their own parking and now if we give the downtown free parking it somehow doesn't seem fair. Elsa Young stated she didn't see how providing more parking would generate more business downtown. She said she has never felt park- ing was a problem downtown. Mr. Don Erickson noted there are around 100 services available from the downtown which do not only include retail businesses but professional people as well. Page 7- Hutchinson Planning Commission - May 20, 1980 Paul Christen asked Mr. Simonowicz if he could name any specific areas using tax increment financing for the downtown area using revenue from area shopping centers. He also questioned the legality of this type of financing. Mr. Simononowicz stated he didn't know of any. Mr. Don Erickson asked if any other opinion had been sought con - cerning -tax increment financing. Mr. Plotz replied that he had been working with experts from the Dorsey Law Firm from Minneapolis who feel this is legal. Mr. Gayle Wick, a resident of McLeod County, stated it was in the law that Mr. Simonowicz should inform the public of both the pos- itive and negative impact. He felt only the positive had been pre- sented and that Mr. Simonowicz should familarize himself with such laws. Mr. Jim DeMeyer spoke against the plan stating he felt the present- ation was "unfair, unjust and unchristian ". He requested each mem- ber take a careful look at the proposal. He went on to way he felt such a plan would be taking unfair use of revenues to aid downtown. Mr. Howard Madson, said he thought it was a wonderful idea and also stated he backed his city officials. Mr. Duane Dickey, a local contractor, stated he felt it wasn't necessary to go out of town for advise on such matters, He felt we had enough expertise to make decisions on our own. He felt adding another district would be a mistake. He went on to say he felt it wasn't fair to ask the Commission to make a decision on such a complicated matter so quickly. This is complex and needs careful thought. He then asked the Commission to consider some of the following: Are parking lots taxable? If this land is valuable, it would have a lot of borrowing power; If tax payers only get 10 years for assessments why give the down town businesses 25 years? If buildings are destroyed, tax money from them is simply dumped; Let's get the facts and figures. Mr. Richard Schmidtbauer stated it seemed the people who were against the shopping center before, now want the tax money from it. Page 8 - Hutchinson Planning Commission - May 20, 1980 Ted Beatty asked if it would be a feasible project to develop the S & L & Masonic Temple Building. Mr. Simonowicz replied Mr. Parranto is working on such a plan and he didn't know much else. Mr. Beatty pointed out with the high price of land it is almost im- possible for the individual businessman to buy additional lots for parking. Mr. Bill Backen then made a motion to recommend to disapprove the development of district #4 /tax increment finance plan. The motion was seconded by Bob Otte with Elsa Young, Clint Tracy, Paul Christen, Bob Otte and Bill Backen in favor of disapproval and Ted Beatty and Don Erickson opposed to disapproval. b) DISCUSSION ON EARTH SHELTER HOME REQUESTED BY ROLLIN LUBASCH Due to the fact this request was withdrawn, there was no discussion. 6. ADJOURNMENT There being no further business to come before the Commission at this time, the meeting was adjourned at 11:58 P.M. on motion by Don Erickson and seconded by Bill Backen. Motion carried unanimously. II(37CIH;:SQ4 CQ.'4,, LAITY HOSPI'T'AL R )GLffAR BOARD OF DIRDCTORS MEETING - April 15, 1980 5:30 P.M. Small Conference Room PRESEar; Jim Joyce, President; Rollie Balke, Vice President; Norah Mullan, Secretary, Ken Gruenhagen, Trustee; Virgil Goebel, Trustee, Joan Ewald, Trustee; Rev. David Natwick, Trustee; Chris Remucal, M.D. Chief of Staff ODER.S PRESENT: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator ne meeting was called to order by President Joyce at 5:50 P.M. Minutes: Motion by Goebel to accept the minutes of the March 18, 1980 Board of Trustees Meeting as presented. Seconded by Ewald. All were in favor. Notion passed. Statistical Report: Report was reviewed by Graves. The Mental Health Unit cnce again had an outstanding month by exceeding 100$ occupancy. The percentage of occupancy for the entire hospital is 12% over the same quarter last year. Accounts Payable: Notion by Natwick to approve and authorize for payment the attached listing of cash disbursements and accounts payable in the amount of $332,999.39. Seconded by Mullan. All were in favor. Motion passed. Financial Statements: Statements were reviewed by Graves and Rosenow. Revenue is consistent with census days. We appear to be exceeding budget in nursing care areas and slightly less in the ancillaries. The variance is largely due to surgery and the emergency roan. The expense differences are less than budgeted primarily in the inventory areas - medical supplies, drugs, and raw food. The hospital purchasing policy is that items are purchased and recorded on a cash basis, thereby causing flucuations from month to month. Medical Staff Minutes were reviewed by Remucal. No unusual comments were made. Director and Assistant Director of Nursing Reports were reviewed. There was much praise for those involved in the Health Fair and in particular, for Cindy Thompson for her efforts in organizing the event. After some discussion the following was adopted: Motion by Goebel to request the secretary to draft a letter of appreciation and thank you to Cindy meson for her excellent job in organizing the Health Fair at Hutchinson Cam mitt' Hospital. Seconded by Balke. All were in favor. Notion passed. The Director of Mental Health Unit Report and Auxiliary Minutes were reviewed. No unusual comments were made. NEW BUSINESS A. Electrical Generator Bids: Graves appraised the Board of bids submitted on the Electrical Generator Project. There was considerable discussion of whether or not the bid proposals could be combined when the specifications 1-1 U Page 2 were quite clear that each "package" u•:oaald be considered i;,dividually. Graves was instructed to review the proposals and obtain a legal opinion of whether or not the conbining of the packages A and B is permissible. After some discussion, the following was adopted: Notion by Natwick, Seconded by Ewald to table Electrical Generator Bids until the special board meeting of May 8, 1980 at 12:00 Noon. All were in favor. Motion passed. B. Tan Thcnpson: Graves appraised the Board of Mr. Thompson's intent to withdraw his application for hospital priviledges as a surgical assistant. Tan will be leaving the medical profession sanetime this summer for a career in aviation. No formal action was necessary because the application had not been accepted by the Board of Directors. C. Resignation of Larry Iohn: Graves appraised the Board of the resignation of Mr. Larry John, our registered physical therapist. Recruitment efforts have to this date been unsuccessful. D. Survey: Dr. Bantz and Patty McCollaugh will present an analysis of the conpleted ccxnxnAty health care survey on Thursday, May 8, 1980 at a special board meeting. one meeting will start at 12:00 noon and adjourn promptly at 2:00 p.m E. Joint Meeting with Medical Staff: A joint meeting for the purpose of reviewing and discussing the health care survey will be held Tuesday, May 13, 1980 at 5:30 p.m. in the Hospital Conference Roan. Dinner will be served. F. Emergency Roan Camera and Security System was cannented on by Graves. More detailed study would be necessary before an analysis with reeonn enda- tions can be presented. G. Interim Salary Adjustments: A midyear salary adjustment (June 1) was considered at the time of the hospital's financial year, January 1. Graves presented some figures on the economy and increases that have been taken and were proposed to be taken by surrounding hospitals. After discussion it was the feeling of the Board of Directors that the interim salary adjustment is advisable. Administration was directed to provide canparisons with surrounding hospitals. and compile the estimated expense to the institution that an interim salary increase would cause. Notion by Balke to adjourn. Seconded by Natwick. All were in favor. Motion passed. die meeting was adjourned at 8:04 P.M. esenow Re Assistant Administrator Recording Secretary 'Norah Yollan, Secretary WHg/djr f HUZCHINSCN 0014 UNITY HOSPITAL REGULAR BOARD OF DIRECTORS M =IG - May 20, 1980 5:30 P.M. Small Conference Room PIT,=: Jim Joyce, President; Norah Mullan; Secretary; Ken Gruenhagen, Trustee; Virgil Goebel, Trustee; Joan Eumld, Trustee; Rev. David Natwick, Trustee; Chris Regrucal, M.D. , Chief of Staff 1`EXERS ABSENT: Rollie Balke, Vice President 01HER.S PRESENT: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator; Darwin Clausen, Director of Non Medical Services The meeting was called to order by President Joyce at 5:50 P.M.. Minutes: Mtian by Natwick to accept as presented the minutes of the April 15, 1980 and May 8, 1980 Board of Directors Meetings. Nbtion was seconded by Gruenhagen, All were in favor. Motion passed. Statistical Report: The Statistical Report was presented by Graves. All services exceed budgeted estimates except the emergency room and electro- cardiogram. Accounts Payable: Nbtioan by Gruenhagen to approve and authorize for payment the attached listing of cash disbursements and accounts payable in the anrnmt of $370,166.54. Nbtion was seconded by Millan. All were in favor. Nbtion passed. Financial Statements: Financial Reports were presented by Graves and Rosenow. The excess revenue aid expense variance from budget is consistent with patient day statistics. Medical Staff Minutes: Dr. Chris Remucal presented the highlights of the medical staff minutes. Some concerns were expressed by the governing board members about the use of medical students in our emergency room. A concern was indirectly expressed to a board member about the length of time it recently took a medical student to suture a skin laceration in the emergency room. Dr. Remucal will relay the concerns to the medical staff at their next regular meeting regarding the use of medical students and potential problems that may occur each year when new students .affiliate with the program. Dr. ReQucal also informed the governing board of recent action taken by the Administrator to use a physician's lounge in the vicinity of the emergency room for use by the operating room staff and physicians. Reasons for and against this action was discussed. No specific action by the board of directors was taken. Director and Assistant Director of Nursing Reports - Mental Health unit Report: The reports were reviewed by the board and no unusual cats were made. q -1, Page 2 Administrator's Job Description and Evaluation Ad Hoc Committee: Progress on revising the Admanistrator's Job Description and developing an evaluation format was presented by Ewald. (See attached) . It is anticipated that the job description and evaluation format will be finalized in June and presented to the Board of Directors with recommendations for acceptance at the regular July Board of Directors Meeting. New Business: A. Insurance Presentation: Mr. Allen Karls and W. C. Peck presented a detailed explanation of the advantages of joining the Minnesota Hospital Association Captive Insurance Company as compared to a regular insurance company. It appears that a tranendous savings could be effected over a long period of time if we chose to join the Captive Insurance Company and judgements were riot awarded against the hospital to "tap" our reserves. A written quotation was submitted along with history of the Captive Insurance Company for consideration by the Board of Directors at some time in the future. Karls also spent time explaining the legislative process as it relates to the health care industry in the State of Minnesota and how the regulation has inpacted the dues structure for the member hospitals of the Association. B. Purchase of Arm/Leg Whirlpool: A detailed explanation requesting the purchase of an arm/leg whirlpool was presented. After some discussion the following was adopted: Nbtion by Ewald, seconded by Goebel to authorize purchase of an Arm /Leg Whirlpool in the amount of $1,345 from Garvey Company of Minneapolis. Nbtion was seconded by Goebel, All were in favor. Notion- passed. C. Staff Applications: The medical staff membership applications were presented with recommendation for adoption. After some discussion the following motion was adopted: lbticn by Goebel, Seconded by Ewald to accept the recommendation of the executive committee of the medical staff and grant priviledges to Tom King, UM IV - Carl Bretzke, UM IV - Anita Buckler,, UM IV on the medical staff for coverage of the hospital emergency room on weekends. Dr. Robert Green, CZnocologist - Consulting Medical Staff; Mr. John Nash - Allied Health Staff. Nbtion was seconded by Ewald. All were in favor. rbtion passed. D. Salary Proposals: An interim salary increase proposal was presented by Graves. A determination was made that an additional $60, 000 could be equitably distributed for the remainder of fiscal year 1980. Several alternatives were considered and the following was adopted: Nbtion by Goebel to authorize the hospital administrator to grant a minimum of 47. salary increase on base for all categories of _ employees with nDre emphasis being placed on a higher percentage (4 % +) on base for IL / Page 3 t those categories at the institution minimum. Also, to provide for a 2% differential increase between all steps in the established categories. Nbtion was seconded by Ewald. All were in favor. 17otion passed. E. Logo: Graves presented final plans of the logo gram that was recently sketched by Julie Engleman of Visuals, Inc. in Hutchinson. After some discussion the following was adopted: Notion by Mullan to engage the services of Julie Engleman of Visuals, Inc. of Hutchinson for the purpose of designing a logo and related letterhead per attached proposal in an an:rnunt not to exceed $500.00. Motion was seconded by Goebel. All were in favor. T -btion passed. F. Relocation of Dr. Peterson: President Joyce presented to the Board a recent request by Dr. Kenneth"peterson to rent a suite in the hospital medical office building. After some discussion the following was adopted: _ Notion by Goebel to authorize the hospital administrator to: 1. Negotiate a satisfactory lease arrangement with Dr. Peterson in accordance with the established fee schedules. 2. Engage the services of Horty, Elving & Associates, obtain the necessary building permits, and construct a new suite in the medical office building for the purpose of relocating present tenants in the "New Dr. Peterson Suite ".. Notion was seconded by rillan. All were in favor. notion passed. G. Hospital Week activities: There was much discussion and appreciation on behalf of the Board of Directors for all activities and newspaper publica- tion during hospital week. Hospital Administrator was requested to congratulate the staff for a job well done and send a letter of appreciation to the news media for their assistance in this highly successful event. Notion by Ewald to adjourn. Seconder: by Goebel. All were in favor. Nbtion passed. The meeting was adjourned at 10:17 P.M. PITpectfully submitted, i lard H. Ro enow Assistant Administrator Recording Secretary. Norah Millan, Secretary WHR/djr 6/13/80 r- y �1y June 19, 1980 The Honorable Mayor Ralph Westlund and City Council Members City Hall 37 Washington Avenue W. Hutchinson, MN 55350 utc`unson eommun�Oopfa[ CENTURY AVENUE -7 f& &son, wlnn Ott 55350 Honorable P -1ayor Westlumd and City Council Members: Tetr- PRONE 612/587 -2148 The Board of Directors of Hutchinson Comrnmity Hospital, at the June meeting, received and reviewed the following recommendations from the hospital staff regarding the purchase of certain capital expenditures. Because these expenditures exceed $5,000, the recommendations are sent to you for further approval. PORTABLE X -RAY EMIT Bids were opened for a new portable x -ray twit on June 10, 1980 at City Hall. The hospital staff has analyzed the bids and made a recommendation to purchase to the hospital board. Following discussion, A motion was made by Goebel, seconded by Ewald, to request approval of the City Council to purchase a portable x -ray unit in the amount of $18,995 from Northern X -Ray Company of Minneapolis, MN. All were in favor. 1 -btion passed. (See attached bid analysis marked "Exhibit A'.) SECURM TV CAMERA SYSTEM The hospital staff, over the past several months, has been investigating a TV security system for the entrances of Hutchinson Community Hospital. M40 price quotations were recently obtained for installation of the system and a recommendation to purchase the equipment was made to the hospital board. Following discussion: A motion was made by Mullan, seconded by Ewald, to request approval of the City Council to purchase a security television camera system in the amount of approximately $5,400. All were in favor. Motion passed, "An Equal Opportunity Employer" m PAGE 2 We have reached a conclusion an the purchase of our emergency generator and recommend that we accept the bid from Cummins Diesel of M imeapolis in the amount of $39, 000. The following motion is abstracted from a special board of directors meeting held May 8, 1980 at Hutchinson Community Hospital: 1,,m3tion by Goebel, seconded by Natwick to recommend to the City Council the low bidder for the Emergency Generator and Transfer Switches be accepted provided that: 1. Generator meets with all specifications as described in the Emergency Power Systems Revisions Projects Manual. 2. The generator costs will not exceed $40,000. All were in favor. Notion passed. (See attached bid analysis on Generator Manufacturers marked Exhibit B) BLOOD GAS MACHINE We have, for the past two months, been investigating the purchase of a new blood gas machine for respiratory therapy services. A recomnendation was sent to the Hospital Board by the hospital Staff and Medical Staff to update our present blood gas machine in order to improve the quality of service. Following discussian, A motion was made by Balke, seconded by Goebel to request approval of the City Council to advertise for bids for the purchase of an Arterial Blood Gas Analyzer in the amount of approximately $13,000. All were in favor. Notion passed. (See attached capital expenditure analysis marked Exhibit C) Thank you in advance for your consideration of the above mentioned matters. Should you have further questions regarding the purchase of these capital expenditures, please do not hesitate to contact me. Sincerely, HUff E USBON COM4JNIXY HOSPITAL Philip q Graves PGG /djr 6/19/80 .* It E-'-'HIBIT A TABULATIONS OF BIDS FOR PORTABLE X -RAY UNIT FOR HUTCHINSON COM- RJNITY HOSPITAL HUTCHINSON, MINNESOTA E BIDS DUE: June 10, 1980 2:00 P.M. 31 C. Ck BASE BID Northern X -Ray 2118 4th Avenue South $18,995 Minneapolis, Minnesota Don Doher Picker 797 Eagandale Blvd. $19,033 St. Paul, IV 55121 t ' Les Freiborg Xonics Medical Systems, Inc. 4700 Olson Memorial Highway $20,512 Minneapolis, M 55422 Toshiba Medical Systems 5255 Edina Ind. Blvd. $25,450 Minneapolis, MN 55435 OPTION: $23,650 (without automatic Gloria J. Sclmltz Anatomical control) General Electric Company $26,995 Medical Systems Division 14700 Martin Drive Eden Prairie, M 55344 t, Lee Barnes 31 • EX4ff IBIT B TABULATION OF BIDS (REBID) FOR BID PACKAGE A - ELECTRICAL MV'ERATOR AND TRANSFER SWITCHES FOR FHMGE ICY POWER SYSTEM REVISIONS H.TEGIINSON COMMUNITY HOSPITAL H,"IMINSON, MST 55350 3� BOND/ ADDENM C. CK. BASE BID AC NOW. 2 C nmins Diesel Sales, Inc. P.O. Box 43578 $39,000 St. Paul, M 55164 Roger Johnson Jefco Power Systems 2238 Florida. Avenue S. $42,778 St. Louis Park, 1,,1N 55426 Thomas F. Larrpert Ziegler Inc. 901 W. 94th St. $43,403 Minneapolis, MN 55420 Randy ScIvanz 3� DEPARTMENTAL CAPITAL EXPENDITURL QUEST EXHIBIT C PROPOSAL PRESENT SYSTEM ALTERNATIVES TO PROPOSAL RECOMMENDATION AND RATIONALE BUDGETED, IF NOT, PLAN FOR FINANCING Purchase a new Arterial Corning 161 Blood 1. Keep present system 1. At present, the Equivalent has not been Blood Gas Analyzer Gas Analyzer 2. Send Blood Gases to present system is budgeted for fiscal in the amount of approxi Glencoe Hospital unreliable most of year 1980. 1981 budget mately $13,000. 3. Discontinue Service the time. The calls for $8,500 for a repairs and service new blood gas machine. on this machine cost Because of the increas- us approximately ing problems with the $800 /year. The machinery the equivalent system at present is must be reprioritized 7 years old and and the remaining considered obsolete $7,538.00 budgeted for in the field of respiratory therapy will blood gas technologr. be omitted for fiscal year 1980. Operational There is also a tremen- costs for the new dour ammtmt of tecYni- machine will decrease, cian time in calibrating- resulting in an increase and obtaining results in revenue an each blood gas. S�ignature: Dan Perrin, R.T. 4- Date: 6/13/80 DATE May 13, 1980 TO: POLICE DEPARTMENT MEMORANDUM Mayor and City Council FROM: Chief of Police, Dean M. O'Borsky SUBJECT: Reclassification of Personnel In 1979 the Minnesota State Legislature passed a Bill which requires part- time peace officers to be licensed. As part of the licensing procedure the part -time officer is now required to successfully complete a Peace Officers Standards and Training examination based on a minimum 54 hour training require- went set forth by State law. The examination is designed to insure competency in the following areas: a. Laws of arrest, including probable cause b. Law of search and seizure c. Confessions and interrogations, oral & written - d. Law and rules of evidence e. Minnesota Criminal Code f. Juvenile law g. General principals of criminal investigations h. Crime scene search and investigation i. Preservation and collection of crime scene evidence j. Traffic enforcement, including accident investigation They also have exactly the same continuing educational requirements that full - time officers do, which is 48 hours each three years of employment. The City of Hutchinson currently has a staff of 5 part -time police officers who are interested in retaining their status and are going forth with obtaining the training. These officers are Roger Bakken, 210 Echo Circle; Charles Brill, 35 Washington Ave. E; Donald Pankake, 805 Laura St.; Frank Murphy, Route 1 and Tim Schloeder, 465 North Main Street. As part of the State law a time table was set for compliance by part -time officers as follows: Within six months they must comply with selection standards which are to include a physical examination, a psychological evaluation and a criminal records check. They have all complied with this standard. Secondly, within 12 months of their appointment they must complete a Board certified First Aid Course and Fire- arms Training, including instruction as to the legal limitations on justifiable - use of deadly force. We have also complied with that requirement. A third standard, that within 24 months of their appointment they must successfully pass, is a State• �-a. part -time officer licensing examination. As part of our continuing training program we have obtained a lesson plan and are currently involved in a program to prepare these officers for this examination. Several years ago before the clarification by the Legislature on the status of part -time officers I felt that arming a part -timer was not in the best interests of the Community. Since this Act and because of the training that these people have received and will receive I now intend to issue firearms to the part -time officers. It should be noted that these officers under State law will have the full authority that the full -time officers have and are therefore justified in carrying firearms. Prior to my becoming Chief reserve officers were issued revolvers and carried them with no training whatsoever. It should also be noted that the Legislation provides for another categp -y of officer which is called a Reserve Officer which does not require any mandated training except that which the local agency wishes to provide. These Reserve_. Officers would not have authority to carry firearms and do not have powers of- arrest other than as a private citizen. I intend to maintain a reserve force also which would be utilized by us in times of emergency and also to assist us with community events such as the Water Carnival and Fair where they could be used for traffic control and for non - police related activities to free the full -time officers for other duties during those busy times. To the best of my knowledge all of the men currently employed as part -time officers are listed as such in the City personnel records and have all been approved by the City Council as part -time employees of the City. The purpose of this memo is to advise you as to their change in status and to seek your approval on this matter. Upon passing the licensing examination these officers will be bonafide police officers restricted only by the amount of hours that they may work and should add another dimension to the Police Department's ability to provide services to the City. However, I do not intend to use these people as replacements for our full -time officers but only a supplement to them. All of these men have full - time jobs and responsibilities and are only able to give a certain amount of time to this endeavor which is equated somewhat to volunteer firemen in terms of their ability to be available for work. DMO:neb (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: June 24, 1980 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: SUMMER EMPLOYEE - ENGINEERING DEPARTMENT The engineering department has had a temporary employee who will be leaving in early July to return to school. It is requested that for the remainder of the construction season another individual be employed, as budgeted. Dan St. Pierre, 525 Erie Street, Hutchinson ($4.50 /hr) Dan is an experienced engineering technician who has worked for the department previously. Respectfully, copy: M.V. Priebe (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: June 18, 1980 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: BIKE SAFETY AIDE The Police Department has secured a Bike Safety Officer for the summer. In addition, the grant which has been obtained for this program has enough funds so that another part time person can be employed for about 266 hours to assist. Recommend approval for this individual: Richard Duehn, 864 Miller Ave. $3.30 /hr. Respectfully, .S Copy: Dean O'Borsky -c. (612) 879 -2311 op f1UllH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: June 20, 1980 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR SUBJECT: MERIT REVIEWS Individual performance reviews have been completed according to established procedure in the departments listed. The recommendations of the department heads are as follows: CITY CLERK'S OFFICE ENGINEERING Marilyn Swanson 1 step Cal Rice 1 step Diane Olsen 1 step Quentin Larson 1 step Lillian Michaels 1 step Pat VanderVeen 1 step Joleen Runke 1 step Mary Rose 1 step WATER /WASTEWATER Randy DeVries 1 step LIQUOR STORE Dick Nagy 1 step Donald Broten 1 step Dick Ebert 1 step Joyce Nelson (pt tm)$.20 /hr Rita Burt (part tm) $.22 /hr PARKS Bruce Runke 2 step Cliff Paulsen 1 step Joe Getz 1 step TRANSIT Marvin Latzig 1 step STREETS Audley Jorgenson 2 step Larry Karg 1 step Mark Larson 1 step CUSTODIAL Duane Dascher 1 step Lila Westphal 1 step Stan Koehler 1 step These increases would go into effect on July 1. Respectfully Submitted, �4 p ,?-- d-. r2 (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: June 24, 1980 TO: MAYOR AND CITY COUNCIL FROM: MARLOW V. PRIEBE, CITY ENGINEER SUBJECT: MERIT REVIEWS I have met individually with the 26 public works employees and have completed written performance evaluations for them. Merit increases of one step are recommended for the following individuals. CUSTODIAL PARKS Lila Westphal Cliff Paulsen Stan Koehler Joe Getz OFFICE STREETS Pat VanderVeen Larry Karg Mark Larson ENGINEERING Duane Dascher Cal Rice Quentin Larson WATER /WASTEWATER Randy DeVries Dick Nagy Dick Ebert Respectfully Submitted, C9 -d> 13 (612) 879 -2311 C/T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: June 16, 1980 TO: MAYOR AND CITY COUNCIL FROM: TRANSIT COORDINATOR RE: MERIT REVIEW OF TRANSIT EMPLOYEES The performance review process has been completed for the transit department, and recommended merit increases are as follows. It is noted that there was no consideration for merit increases in the department last year and that both of the regular drivers have now been here for two years or longer. with good service records. Marvin Latzig 1 step Audley Jorgenson 2 step This adjustment would be effective July 1. Respectfully, 4q - d). DATE June 16, 1980 POLICE DEPARTMENT MEMORANDUM TO: Mayor and City Council FROM: Chief of Police Dean M. O'Borsky SUBJECT: Pay Increases Individual written personnel evaluations have been completed on each of the following employees and recommended increases are as noted. Pamela Isaacson 11 step Marie Thurn 31 step Rita Bentz k step Iolonda Brinkman 1 step Nancy Buss 1 step TO: MAYOR AND CITY COUNCIL DMO /neb FROM: PERSONNEL COORDINATOR DATE: June 24, 1980 Recommendations in the above memo should be added to your consideration for merit increases, as the process has now been completed in the Police Department. q-eil DATE 6 -20 -80 POLICE DEPARTMENT MEMORANDUM TO. Mayor and City Council FROM: Chief of Police, Dean M. O'Borsky SUBJECT: Hiring of Part -time Dispatcher One of the part -time dispatchers that we hired several weeks ago did not work out. However the need still exists to fill that position. We have interviewed Janet Wieland, whose application is attached, and feel that her background and experience is excellent. I therefore recommend that we hire her on a part -time basis. DMO /neb —�� (612) 879 -2311 C/T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: June 20, 1980 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: SECRETARY FOR PARK AND RECREATION DEPARTMENT We recently advertised to fill the position of park and recreation secretary. Over 30 responses were received, and 7 of the applicants were interviewed by the Personnel Coordinator and Parks and Recreation Director. We recommend for approval Karen Stafford, 1006 Jorgenson Street She would begin work on July 7, at Grade II, Step 1. Respectfully, k Copy: Bruce Ericson (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: - - - - June 18,-i9-to- - - - TO: - - - Hutchinson City Council - - - - - - - - - - - - - - - - - FROM: - - - planning Commission SUBJECT: Request fo_r_Rezo_nin Pro ert described as Lot I,. Block 3 North half City of Hutchinson - - - - - - Pursuant-to Section 6.06, C.4, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with respect to the aforementioned request for rezoning. HISTORY On May 20, 1980 a request was submitted by the owner to rezone property located at 255 Fifth Avenue N.E. (Lot 1, Block 3, North Half City of Hutchinson). A public hearing was held at the regular meeting of the Planning Commission which was held on June 17, 1980. FINDINGS OF FACT 1. The required application and appropriate fee were submitted. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Friday, June 6, 1980. 3. It was found by the Planning Commission that the request for rezoning is not inappropriate since this property is adjacent to an area presently zoned R -3. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned property be rezoned to R -3, Multiple Family Residence. espectfu11 -- 5Jtt , Mr. Don rickson, Vice - Chairman Hutchinson Planning Commission 9- C=r-' ORDINANCE NO. 14/80 AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGUALTIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS: The following described real property is hereby rezoned from R -2 Multiple Family. Residence District, to R -3 Multiple Family Residence District. All of Lot 1, Block 3, North half City of Hutchinson Adopted by the City Council this day of , 1980. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk q - G (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D UM DATE= _ _ _ _ June 18 _1980 _ _ _ _ TO: Hutchinson City Council_________________ FROM: Planning Commission SUBJECT: _ _ _ Conditional Use Permit submitted by June Redman Pursuant to Section 6.07, C.S, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with respect to the aforementioned request for conditional use permit. HISTORY On May 20, 1980 an application was submitted by June Redman for a conditional use permit to allow present structure to be used for residence and real estate office and to relocate existing garage. A public hearing was held at the regular meeting of the Planning Commission which was held on June 17, 1980. FINDINGS OF FACT 1. The required application was submitted by the property owner and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners and published in the Hutchinson Leader on Friday, June 6, 1980. 3. A letter was presented from a neighboring property owner giving her permission to use his land to move her garage. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted contingent upon the follow- ing stipulations be met: a. No off street parking in front setback, b. Garage is moved as far North as possible, c. and no business sign be permitted unless attached to main building. Respectfully su ed Mr. Don Er ckion, Vice - chairman Hutchinson Planning Commission 9 -k RESOLUTION NO. 6557 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07, C.5 OF ZONING ORDINANCE NO. 464 TO ALLOW UTILIZATION OF PRESENT STRUCTURE FOR RESIDENCE AND REAL ESTATE OFFICE AND RELOCATE EXISTING GARAGE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. June Redman, owner, of Hutchinson has made application to the City Council for a Conditional Use Permit under Section 6.07, C.5 of Zoning Ordinance No. 464 to allow present structure to be used for a residence and real estate office and to re- locate an existing garage, located at 255 Fifth Avenue N.E., having the following legal description: The northwesterly 55.0 feet of all that part of Lot 1, Block 3, North half of Hutchinson, according to the recorded plat thereof, lying north of State Highway No. 7. Except the easterly 50.00 feet thereof. The southeasterly line of the above described parcel is parallel with and 55.0 feet southeast- erly of, as measured at right angles to the northwesterly line of said Lot 1. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Com- prehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above, contingent upon the following stipulations: a) No off street parking in front setback, b) Garage be moved as far north as possible, and c) No business sign be permitted unless attached to main building. Adopted by the City Council this 24th day of June, 1980. ATTEST: Gary D. Plotz City Clerk Ralph D. Westlund Mayor r /V1 W (612) 879 -2311 CITY OF HUTCHINSON 7 WASHINGTON AVENUE WEST ITCHINSON, MINN. 55350 M E M O R A N D U M DATE: - - - - J1UDC__ U..- 180 - - - - TO: _ — _ Hutchinson City Council___________ _ _____ FROM: Planning Commission SUBJECT: Conditional Use Permit submitted by Debra Bomstad Pursuant to Section 6.07, C.5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with respect to the aforementioned request for conditional use permit. HISTORY On May 30, 1980 an application for a conditional use permit to allow a two family dwelling in a R -1, Single Family Residence District. This property being located at 525 Lakewood Drive, (Lot 14, Block 1). A public hearing was held on June 17, 1980 at the regular meeting of the Planning Commission at which time many neighboring property owners were present voicing opposition to this request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property_owners.,...,as well as pub- lished in the Hutchinson Leader on Friday, June 6, 1980. 3. A signed petition of neighboring property owners opposing this request was presented as well as two letters in opposition to this request. RECM ENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit not be granted. spect ull fitted, Mr. Don rickson, Vice - Chairman Hutchinson Planning Commission q-14- June 16, 1980 Dear Planning Commission Members: As a property owner (Lot 11, Lakewood Terrace) on the cul -de -sac of Lakewood Drive, I am in strong opposition to the conversion of a single family residence in an existing R -1 district to a duplex. A major reason I purchased the lot on Lakewood Drive was the existence and protection. of R -1 zoning, along with the low density, large lots, low traffic, and higher value of homes in the area. In my opinion, to allow a duplex close to our property will diminish the value of my property, increase traffic in a existing quite neighbor- hood, increase the noise associated with rental properties, and cause more parking around the perimeter of the cul -de -sac. Recently, the planning commission informally considered a similar request on Stoney Point across from the Roger Mies residence. It was the infor- mal consensus of the planning commission that a conditional use permit in this existing R -1 district was Not wise. The lots on Lakewood Drive have been selling for more than the asking price of those on Stoney.Point. Therefore, this is even a stronger reason to deny this request. It is also my feeling we would be setting a dangerous precedence in allow- ing such a permit in an R -1 district where much of the area is already developed with attractive housing. _ 4 Only once has the planning commission allowed a duplex in an R -1, and that was where there was no existing single family houses nearby. To allow it in a substantially developed R -1 area is carrying the concept too far! The fact that the owner may have been unaware of the zoning and preceded to make the improvement, should not excuse the owner or be a valid rea- son to grant the permit. In this case a building permit, let alone a land use permit was never applied for. Failure to know the zoning or the common knowledge requirement of a building permit would not be held as a valid hardship or reason to grant a permit. I feel the planning commission needs to draw the line on this type of activity and deny the permit. To me it is only good city plan- ning, regardless of my personal interest. Thank You. Sincerely, agtiV Gary D. Plotz Planning Commission and City Council City Hall Hutchinson, MN 55350 Re: Conditional Use Permit for Lot 14, Block it Lakewood Terrace Being a resident of the area, I wish to express my strong o pposition to this request. The present zone we live in is "R-1 SINGLE FAMILY RESIDENT IA Zoning Ordinance. IAI. DISTRICT" as listed in the we I do not feel there is a need or justification to use for a two family dwelling in this area, give a conditional has four (4) to five The property already daily. This is (5) cars parked in the drivewa imagine what j,,slmu h more than the average.'in the area or on - I the street two family dwelling,Ppen if this property is allowed to changeatota My understanding of conditional use certain conditions that the permits allows the City to set she desires to accept said property owner must fullfill if he or to approve this Permit. Based on this, should you decide be built on the permit, I request you stipulate that a double garage Roberts Road side of the lot and that the driveway. be built in such a manner to require cars to drive onto Roberts rather than back onto same, due to the curves in the roadway at this Point. Road is If the owner does not find this feasible, . not find it feasible to a I believe the City should - approve the request. Yours truly, Marlow V. Priebe, Resident 520 Lakewood Drive Attention: Gary Plotz City Hall City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota ,4�516171P�� J June 11, 1980 0 .� ,•. r� a) g1P a- t D r' •u We, being many of the property owners affected by the variance request, hereby wish to express our disapproval of converting the .stated property from a single dwelling status. The parking of cars on Roberts Road already poses a Potential traffic hazzard and the safety of our children is a real concern. In addition, although one residence is now requesting conversion to multiple dwelling status, it could very likely set the trend in the future, creating substantial difficulties, in years to come. y (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June 24, 1980 TO: Mayor and Council -------------------------------- MM: Water Billing Department -------------------------------- SUBJECT: Delinquent water accounts -------------------------- - - - - -- ** 03- 1055 -2 -00 04- 0855 -6 -00 Bates Kathy Rutkowski 642 Adams St. *406 Huron St. $55.80 Glencoe, MN $33.37 03- 1065 -1 -00 Promised to pay 07 -03 -80 Mark Arnold 570 Adams St. 05- 0765 -2 -00 $56.41 LeBody Shoppe 25 First Ave. S.W. 04- 0370 -2 -00 $47.45 Wilton Soderberg Water Already Off 206 Monroe St. $34.38 10- 1110 -2 -00 Marlon Denler 04- 0600 -1 -00 619 Lynn Road Town Christensen $50.42 336 Erie St. Richard Schmidtbauer promised to pay $25.87 06 -27 -80 04- 0745 -1 -00 11- 0805 -0 -00 David Heins Douglas Yerks 433 Erie St. S. 253 Fifth Ave. N.W. $44.89 $41.46 04- 0810 -8 -00 12- 0170 -0 -00 Dale Claussen Jerry Carrigan 426 Huron St. 15 Fifth Ave. N.E. $40.05 $78.32 DELINQUENT LIST CONTINUED 12- 0415 -0 -00 Thomas Brown 614 Elm St. $57.06 Promised to pay 06 -27 -80 12- 1015 -2 -00 Jack Dahlke *535 Clark St. New Mexico $21.49 Water Already Off 12- 1070 -8 -00 Charles Reilien 566 Bluff St. $40.05 12- 1315 -0 -00 Lowell Otto *219 Fifth Ave. N.E. Silver Lake, MN $23.04 12- 1396 -0 -00 Marilyn Schneider 257 Gauger St. $41.46 15- 0645 -1 -00 Gary Aanderude 420 Connecticut St. $35.79 Promised to Pay 06 -27 -80 16- 0352 -1 -00 Robert Marconcini 300 Northwoods Ave. $74.07 16- 0560 -1 -00 Miles Willhite 136 Eleventh Ave. N.E. $59.89 ** Recommend water shut on Wednesday, June 25, at 12:00 Noon per owners request. Staff recommends all others with exceptions of promise to pay to be shut off at 1:00 on Monday, June 30, 1980. (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 June 23, 1980 TO: Mayor and City Council FROM: City Engineer SUBJECT: School Road Bridge Repair Mr. Jim Gerber of RCM and Mr. Louis LaMere of Astleford Co. recommended that Mr. Don Caswell of the Minnesota Department of Transportation be contacted for possible inspection of the existing structure during deck removal operations. He is being recommended, inasmuch as he is considered the expert in the State relative to this type of deck surfacing. He has been contacted and can be available, however, the City will have to make the request. I, therefore, request permission to contact his office in writing regarding the inspection. Pv Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer q-'Z1 (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: June 23, 1980 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: CIVIC ARENA COORDINATOR - AND TRANSFER OF EMPLOYEE An interview panel of department heads and City Council representative met with five of the candidates for Civic Arena Coordinator on June 18. It was the consensus of the panel that the outstanding candidate was Mary Haugen, Fargo, North Dakota He has recently earned a degree in recreation management and has four years work experience in an ice arena and sports facility. He would begin work on Monday, August 4. The position is salaried at range IVa. In addition, after the selection was made, the new position of Parks /Arena Maintenance was discussed with Mark Weis. Mark would transfer to this position August 4. This is an hourly position and is determined to carry the pay rate of Grade III, Step 7. Recommend approval of the above employment and transfer. Respectfully, 4ta� P Copy: Bruce Ericson T /rrtl, REGULAR COUNCIL MEETING GENERAL FUND State Treasurer PERA contribution .County Treasurer delinquent taxes State of Minnesota filing fee -dept. of natural State Treasurer PERA contribution Vermeer Sales & Service plow blade -elm Hutch Equip. Inc. repair supplies- street -park Diesel Service Co. repair supplies- street Hutch Schwinn Cyclery bike repair -park Robert Ringstrom police school Fred Roberts League convention Voyogeur Motel League Convention Room Living Room Plus picture frames Decker Brick & Block repairs- street Michelle Ratke recreation refund Linda Iverson recreation refund Ruth Jones recreation refund Mrs. Julie Flaa recreation refund Sandi Ehlers recreation refund Eugene Fabel recreation refund Debby Lorenson recreation refund William Driscoll recreation refund Mavis Fischer recreation refund Bonnie Swanson recreation refund Sheryl Hoffman recreation refund Rita Semerad recreation refund Judy Thul recreation refund Mrs. Darlene Vorlicek recreation refund Lisa Iverson recreation refund Dale Office Machines repair adding machine Steve Meier % safety shoes $ glasses A. F, Be Elect,ic Inc. repairs -park Albinson office supplies -eng. Brinkman Studios films & processing - police, Coast to Coast supplies Copy Equipment Inc. supplies -eng. & recreation Co. Treasurer d. 1. fees for county Earl E. Anderson street name plates- street Bruce Ericson league convention _Felskas Auto Service repairs -park Gambles air conditioner Pamida supplies - police George Field meetings Hutch Community Hosp. blood alcohol tests Ink Spots printing- recreation - police Jerabek Machine Shop supplies- street Kustom Signals Inc. supplies - police Lamberts Hi -Way Inc. car washings MPRA team reg. fees - recreation Mankato Mobile Radio repairs police Mikes Pro Shop field liner- recreation Ralph Neuman meetings Dean O'Borsky League convention Pitney Bowes meter rental Gary Plotz League convention June 24, 1980 $ 3310.31 11.23 resources 15.00 3320.76 fire marshal 100.00 18.54 151.93 9.98 244.23 81.09 47.48 6.57 264.50 25.00 25.00 4.00 8.00 4.00 4.00 4.00 8.00 4.00 7.00 7.00 21.00 7.00 12.00 50.00 52.40 41.00 32.08 30.28 108.17 53.40 9.48 110.00 500.65 98.00 846.51 624.95 25.94 46.99 8.00 34.50 4.53 81.81 15.00 32.00 10.00 300.00 36.76 77.13 45.00 213.86 // - J-P, -2- Marlow Priebe League Convention $ 238.69 The Patco Co. supplies- street 1175.98 St. Paul Book & Stationery office supplies 100.78 State Treasurer airport license fee 5.00 Thorsen Campbell etal. audit services 3750.00 Thelen Oil Co. aviation gas 11,012.18 Xerox monthly copy machine rental 142.69 Ziemers expenses for meetings 29.25 Elden Willard registration fee 10.00 Ralph Westlund League convention 133.00 Home Bakery Inc. election supplies 11.50 Hutch Landscaping tree $ stump removal -elm 3644.47 United Bldg. Centers supplies -eng. 5.95 Kenneth Merrill league convention $ election 155.83 Henry Knacke sharpen saws -park 7.00 Central Mn. Comm. Inc. radio repairs- street 9.70 Cash Drawer #4 cash items 48.97 Blue Cross - Shield Ins. medical ins. for July 4033.58 Crown Life Ins. dental ins. for July 1268.12 $36,992.75 WATER & SEWER FUND U.S. Postmaster bulk mailing postage permit $ 30.00 State Treasurer PERA 194.19 State Treasurer PERA 213.13 Cash Drawer #4 postage .60 Coast to Coast supplies 66.95 Curtin Matheson Scientific chemicals 276.42 Feed Rite-Controls Inc. chemicals 359.43 Van Waters & Rogers chemicals 174.28 Water Products meter parts 25.34 Centure Lab. Inc. supplies 135.52 Blue Cross - Shield Ins. medical ins. for July 236.46. Crown Life Ins. Co. dental ins. for July 73.12 $ 1.785.44 w -3- OFF STREET PARKING Charles Bell BRIDGE FUND M.G. Astleford Inc. LIQUOR STORE FUND Twin City Wine Co. Griggs Cooper & Co. Old Peoria Co. City Beer Distributors Ed Phillips $ Sons City of Hutchinson Northland Beverages Coca Cola Bottling Co. City of Hutchinson Griggs Cooper $ Co. Old Peoria Co. Hutchinson Utilities Twin City Wine Co. Ed Phillips & Sons servicing meters bridge repair wine liquor $ wine liquor $ wine glasses liquor $ wine May payroll May invoices May invoices liquor store petty cash liquor & wine liquor gas $ electric for May liquor $ wine liquor $ wine $165.00 $22,454.82 $ 343.77 2083.71 1355.20 112.02 437.84 10,004.11 183.55 212.50 33.55 2349.93 1159.08 110.39 1241.38 2627.52 $ 22,254.55 (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 June 24, 1980 TO: I Mayor & City Council FROM: City Engineer SUBJECT: School Road Bridge Repair FOR YOUR INFORMATION A meeting was held with the Contractor and Consultant representatives relative to the construction period for the deck repair. It is proposed to close School Road between the Service Road and Lewis Avenue beginning, Monday, July 21, 1980 and reopen on or before Monday, August 25, 1980. This work schedule has been set as to coordinate with the completion of summer on Friday, July 18, 1980 and the start of regular school session on Wednesday, August 27, 1980. It is proposed to notify the police, fire and ambulance services by letter and to notify the public by having a front page notice twice prior to the closing. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 FOR YOUR INFORMATION MEMORANDUM DATE: June 23, 1980 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: CETA WORK EXPERIENCE EMPLOYEE We have been offered through the CETA program a fully funded employee for the summer months. This is a Work Experience program for the employee, who will return to college in the fall to complete his degree work. He will work in the wastewater treatment plant. All payroll and personnel matters are the responsibility of CETA and the City has no financial obligation. The individual's name is Steven Stegmeier. (This is somewhat different from the CETA Sumner Youth programs in which we also participate with no financial obligation.) The above is for your information to advise you that the CETA programs have become somewhat more active than previously. Respectfully, A - S k,