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cp06-10-1980 cHUTCH INSON CITY CALENDAR WEEK OF June 8 TO June 14 - - -- - 1980 WEDNESDAY -11- M I N N E S O T A SUNDAY' -8- THURSDAY -12- MONDAY -9- TUESDAY -10- 11:30 A.M. - Joint Meeting of 2:00 P.M. - Open Bids: City Council, McLe d Lettings 1,2,3 & County Township X -Ray Machine Assoc., and 4 Town- ships at Prairie 4:00 P.M. - Open Bids for 198 House Improvement Bonds 2:00 P.M. - Utilities Commissi n Meeting L E A G U E O F C I T I A S FRIDAY -13- C O N F E R E N C E 7:30 P.M. - City Council Mee at City Hall SATURDAY -14- FLAG DAY r AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 10, 1980 1. Call Meeting to Order - 7:30 P.M. 2. Invocation - Reverend Darrel F. Thalman J3. Consideration of Minutes - Special Meeting of February 21, 1980; Regular Meeting of May 27, 1980; Special Meetings of May 23, 1980 and June 4, 1980 Action - Motion to approve - Motion to approve as amended 4. Public Hearing - 8:00 P.M. ✓(a) Development District No. 4, Development Program and Tax Increment Financing Plan Action - Motion to close hearing 5. Communications, Requests and Petitions /(a) Consideration of Request for Reduced Trash and Refuse Rates: 1. Lorraine Wright 6. Mabel Welling 2. Lettie S. Peterson 7. Emma Lake 3. Mrs. Edna Nass B. George A. Skorpik 4. Arthur Wendorff 9. Hugo Kuester 5. Edna Kluender Action - Motion to reject - Motion to approve reduced rates vl(b) Consideration of Petition for Local Improvement on Shady Ridge Road Action - 6. Resolutions and Ordinances V/(a) Ordinance No. 11/80 - An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map Action - Motion to reject - Motion to waive second reading and adopt Ordinance ✓(b) Resolution No. 6546 - Resolution Requesting The Release of 1980 LAWCON Funds And To Restore The 1981 LAWCON Funding Level Action - Motion to reject - Motion to waive reading and adopt COUNCIL AGENDA June 10, 1980 7. Reports of Officers, Boards and Commissions ,,(a) Building Official's Monthly Report - May 1980 Action - Order by Mayor received for filing ,,,/(b) Minutes of "Seniors Activity Center" Advisory Board dated May 6, 1980 Action - Order by Mayor received for filing Jc) Minutes of Hutchinson Planning Commission dated April 15, 1980 Action - Order by Mayor received for filing ✓(d) Minutes of Park and Recreation Board dated'April 2, 1980 and May 7, 1980 Action - Order by Mayor received for filing 8. Unfinished Business a) Consideration of Amending Zoning Ordinance No. 464 Concerning Parking Regu- lations with favorable recommendation of Planning Commission (DEFERRED MAY 27, 1980) Action - Motion to reject - Motion to waive first reading of Ordinance and set second reading for June 24, 1980 ✓(b) Consideration of Special Permit for Use of Boulevard by Swanke Motors, Inc. for Display of Vehicles (DEFERRED MAY 27, 1980) Action - Motion to reject - Motion to issue permit Consideration of Awarding Bid for Electrical Generator and Transfer Switches / (Bid Package A)- for Hutchinson Community Hospital Action Motion to reject Motion to award bid X'6 9. New Business Xa) Consideration of Soliciting Bids for Removal or Demolition of Property Action - Motion to reject - Motion to authorize advertising for bids ✓(b) Consideration of Changing City Council Meeting Time to 8:00 P.M. on June 24, 1980 Action - Motion to approve change of time - Motion to reject -2- 1, COUNCIL AGENDA June 10, 1980 vFc) Consideration of Swimming Instructor Replacement Action - Motion to approve - Motion to reject /(d) Consideration of Application for Retail "On -Sale" Non - Intoxicating Malt Liquor License by Street Rods Unlimited Action - Motion to reject - Motion to issue license J(e) Consideration of Repair to Bluff Street Bridge Action - Motion to approve - Motion to reject ,�(f) Consideration of Appointment of Doug Meier,As Motor Pool Supervisor, Effective June 30, 1980 Action - Motion to approve - Motion to reject 4g) Consideration of Appointment of Penny Klitzke As Recreation Supervisor, Effective July 28, 1980 Action - Motion to approve - Motion to reject ✓(h) Consideration of Authorization to Fill Position of Park and Recreation Secretary, Effective July 7, 1980 Action - Motion to approve - Motion to reject J(i) Consideration of Installing Ventilation Fans In Pump Houses Action - Motion to reject - Motion to approve installation Consideration of Acquisition of D. A. Wesloh Property (35 Second Avenue N.E.) Action - Motion to reject - Motion to approve acquisition t/k) Consideration of Amending Resolution No. 6325 for Adjustment In Length of Fence on East Property Line Action - Motion to reject - Motion to Amend Resolution and establish completion date for fence installation v/(1) Consideration of Recommendations from Downtown Development District Board: 1.) Motion to make modification of parking program be reduced to $1,500,000 with a limit of $500,000 of increment from Area 4 for City's share and remainder amount assessed to businesses 2.) Amendment to allow a special agreement with taxing jurisdiction to rebate back to them any additional taxes levied for debt service on referendum approved bond issues Action - -3- t COUNCIL AGENDA June 10, 1980 10. Miscellaneous J(a) Communications from Clerk- Administrative Assistant 11. Claims, Appropriations and Contract Payments ,�(a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 412. Adjournment -4- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 10, 1980 Consideration of Minutes - Special Meeting of June 6, 1980 Action - Motion to approve - Motion to approve as amended 5. Communications, Requests and Petitions ,f(c) Consideration of Request by Vineyard Methodist Church for Laotian Family to Plant Garden on High Rise Property Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances r(c) Resolution No. 6547 - Resolution of Appreciation to Hutchinson Post 96, American Legion Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions VI(e) Minutes of Downtown Development District Advisory Board dated April 22, 1980 and May 6, 1980 Action - Order by Mayor received for filing ✓(f) Minutes of Civic Arena Board dated May 21, 1980 Action - Order by.Mayor received for filing 8. Unfinished Business vfc) Item withdrawn from Agenda until June 24, 1980 Meeting ✓(d) Consideration of Awarding Bids for: - 1) Letting No. 1 2) Letting No. 2 3) Letting No. 3 4) Letting No. 4 5) Street Maintenance Material Action - Motion to reject - Motion to award bids COUNCIL AGENDA JUNE 10, 1980 ✓(e) Consideration of Awarding Bid for 1980 Improvement Bonds Action - Motion to reject - Motion to award bid 9. New Business d(m) Consideration of Employment of Merle Meece As Water - Wastewater Utility Worker Action - Motion to reject - Motion to approve employment Xn) Consideration of Temporary Sign Permit for Hardee's Action - Motion to reject - Motion to approve, with stipulations ,//(o) Consideration of Surmountable Curb Action - -2- MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL THURSDAY, FEBRUARY 21, 1980 The special meeting of the City Council was called to order at 8:00 A.M., with the following present: Mayor Westlund, Alderman Gruenhagen, Alderman Beatty, and Alderman Lueneburg. Absent: Alderman Peterson. Also present was Administrative Assistant Plotz. There was discussion of the balance owing in the amount of $29,500.00 for the Civic Arena resulting from uncollected pledges and increasing interest costs. A motion was made by Alderman Gruenhagen, seconded by ize payment of $29,500.00 to the Northwestern National gency account. The motion unanimously carried. The meeting adjourned at 8:15 A.M. Alderman Beatty, to author Bank from the City contin- N s MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL FRIDAY, MAY 23, 1980 The special meeting was called to order by Mayor Westlund at 10:00 A.M. Council mem- bers present were: Mayor Westlund, Alderman Peterson, Alderman Lueneburg, and Alderman Gruenhagen. Absent: Alderman Beatty. Also present were: Administrative Assistant Plotz and Jim Junker of Junker Sanitation. Mayor Westlund opened the meeting by commenting on the services performed by Junker Sanitation in the City of Hutchinson and the small number of complaints received. He pointed out a new manager was recently brought into the City to handle the service here. In the last year or two, problems have related to the charges made to individual busi- nessmen for their pick up on a monthly, weekly or yearly basis. The Mayor then asked Administrative Assistant Plotz to review the contract with Junker relating to the section on billing procedure for businesses. Mr. Plotz reported the City has a base service charge per month of $3.75. Anything above this amount is billed directly by Junker. He further commented a survey had been done of other cities, and it was found they do not get involved with billing over the base charge amount. This was between the hauler and the individual business. Effec- tive July 1, 1980 there will be an increase in rates to $5.25 per month, with the City retaining 15c for costs incurred. - Mayor Westlund stated he felt the City's rates were comparable with those of Willwar, Benson, Litchfield, Columbia Heights, Anoka, Robbinsdale, St. Louis Park, White Bear Lake, and Minnetonka. The $15 charge every three months is worth the cost for the service. Hutchinson is one of the few cities with in- garage service. Most cities -- have curb -side pick up and the cans are placed on the boulevard. Jean C. Davison Stated that in the last three years she has never had North Side Grocery residential pick up but still pays for it. They have to pay for house pick up even though they put nothing out. Administrative Asst. Reviewed the City policy for residential units, apart- ments and duplexes, as well as businesses. Jim Junker Reviewed the charges of cost of container service in Junker Sanitation Hutchinson. In comparing the figures of 1979 with those of June 1, 1980, the cost increased 8- 15%,for once a week pick up. He then reviewed the background of his business. Mr. Junker stated he has no control over the charges of the landfill used by Hutchinson. Merrill Johnson Inquired about the rate charged on garbage cans. Stated 748 Juul Road he had an 8 -unit apartment building with 10 cans. Eleven Apt. Bldg. Owner people live in the building, and he pays $30 -a month for residential pick up. COUNCIL MINUTES MAY 23, 1980 Jim Junker Bill Backen Farm & Home Informed Mr. Johnson he would save money by using cans in- stead of containers. The number of people affects the charge., and the charge includes the use of containers. Stated he owns the container at his place of business but has,paid the same rate as that for rental of Junker's con- tainer. Larry Schoenleben Asked about the difference between what is picked up and Taco John's the compacted amount. Inquired if landfill charges for more than what is dumped there. Is he charged for yard- age or compacted yardage? Unidentified Lady Asked about rental on dumpster by the month. Compared her store with another comparable sized store and the difference in charges. Jean Davison Commented that last fall the refuse pick up changed from Davison N.Side Grocery twice a week to once a week. She had called Junker regard- ing her service but felt she got the run - around. Carl Hayden Stated that last fall a man came into the store and asked Hayden Shoes Mr. Hayden his opinion. -on the refuse service and rates for his business. He said.he was satisfied. At that time the charge was $11.25, and it was subsequently increased to $27. Mr. Hayden remarked he was told what to pay, and he had no choice in the matter - either pay or no service. Jim Junker Stated the increase should have only been $5, but he could not speak for Rick Junker. Earl Fitzloff Stated that four years ago he and Junker had agreed upon a Gambles rate. If not satisfied with the rate on some other product, he would go to "another business. In this case, he has no choice on refuse pick up. One year ago Junker was going to negotiate with him, but he never came back to see Mr. Fitzloff. Merrill Johnson Read a letter dated October 11, 1978 which had been sent to the City Council for consideration. It regarded a com- plaint on Junker service. Gordon Hedlund Reported that on April 28, 1980 he had talked to Junker. Country Club He felt competition enters into the matter. There is no Terr. Apts. bartering with Junker; he was told how it was and there was no choice. Galen Witte only charges $3.15, so for the difference the increase has to be passed on to the people. -2- 01P V� COUNCIL MINUTES MAY 23, 1980 Barney L. Schlender, Mgr. Stated the restaurant is charged $125 a month for twice a Happy Chef week pick up. He had compared these charges with other cities in which he is also manager of Happy Chef. Hutch- inson is high in comparison. Jim Junker Stated he hadn't raised the rates to cause a problem. The increase was due to his rising costs. Merrill Johnson Asked if the City Council had considered any other con- tractor when the refuse contract was up for renewal. Were any other haulers consulted? Mayor Westlund Stated the agreement between Junker and the City was °done verbally, but the contract is in writing. Commercial haul- ing is negotiated between the hauler and the business. No bids were received from any other company. Three companies turned in bids when the contract was renewed three years ago, and only one other contractor was lower; however; he would not take all of Hutchinson and provided no back yard service. Junker was willing to provide over -all hauling service, which the City felt was needed. Leonard Griemann Asked if the City has an ordinance or contract eliminating A & W Drive In others from hauling. Stated it was the general consensus of the people that bids should have been taken and others allowed to haul - within the City limits. Commented Mr. Witte had been told by the City he could not haul within the municipality. Merrill Johnson Stated he would not like the City telling him how to run his business and felt he should have some say on who hauls his refuse. Jim Junker Remarked that no one is permitted to haul his /her own refuse over the streets in Hutchinson. Leon Moore, Atty. Informed the audience the City of Hutchinson has mandatory Hopkins pick up. He then made reference to a case in which the (Rep. Junker) people took a case to court because they felt they had no voice in the hauling of garbage. The Court ruled the com- munity had the right and obligation to protect the citi- zens and provide refuse hauling for sanitary purposes. Man- datory refuse pick up is done for the control of garbage. It does not have to be put up for bid. Carl Hayden Asked if it is honest and fair to increase the rates at Hayden Shoes a high percentage. He was speaking for 100 families, not just for one person. The ordinance states that people can come in and speak their complaint. -3- COUNCIL MINUTES MAY 23, 1980 Larry Commented he had asked a representative from Junker to Legion Post attend a meeting of the Legion held this past Wednesday at 7:00 A.M., but there was no answer and no one showed up. They had been charged for extra _yards, and they wanted to know why. Jim Junker Explained the Legion needed a larger container. Larry Remarked the Legion has pick up three days a week. Asked if they would get credit for a half -full container. On the May 1, 1980 statement there was an increase from $38 to $50. The June 12 statement indicated an increase on June 1 to $79 month. In the months of January and March there were extra charges. Jim Junker Stated he could not meet with each individual business. He would talk over the phone or meet with the Council for a special meeting to discuss problems. Lyle Koehler Asked about refuse rates. OK Hardware Larry Reported he.-.had checked with Alrick_'s which has daily pick up at a charge of $24,.which was increased to $28; Henke's Cafe has daily pick up for $24, and was raised to $28; Woolworth's was raised from $54 to $64. The Legion's rate was increased from $38 to $50 with three pick ups a week. Wondered why the difference in price. Jim Junker Stated he was aware there were discrepancies at some of the businesses. They are trying to work them out. Leonard Griemann Commented ou containers and a survey done of other towns A & W and their charges. He stated his business cannot pass on to the customers the increase in his costs because there are other businesses in town that also sell hamburgers. Carl Hayden Asked what his percent of interest was. Hayden Shoes Jim Junker Stated there are exceptions to everything. Curt Bradford Stated the Prairie House rates had been increased from rep. Prairie House $95 to $184. This is an open hearing for people to ex- press their views, but the problems cannot be solved here. "You are going to have to make a concerted effort to deal with these people or have a problem and standardize rates -4- COUNCIL MINUTES MAY 23, 1980 so people understand what he charges and why." Jim Junker Stated he was willing to meet individually with each busi- ness and negotiate rates. Credit will be given, if due them. Mayor Westlund They had heard comments from both sides. It had been his hope that much of the conflict could have been set- tled today so everyone could leave without any questions in their mind. It does not appear, however, that this will be so. It was his suggestion to set aside one day in June for the Council and Jim Junker to meet with any businessman who wished to make an appointment to discuss his /her problems. They will listen to each complaint and try to resolve it. Lyle Koehler Asked why Junker was paying a higher landfill fee in Hutch - OK Hardware inson and if he had considered taking the refuse somewhere else. Wondered why someone else couldn't open a landfill. Mrs. Griemann Stated the landfill rates weren't out of line here, but A & W Drive In Junker's rates are higher to haul. Jim Junker It takes five years to get a landfill going. He has no control over the landfill. The local landfill is going to be checked by the government in the near future. Larry Schoenleben Commented he had talked to other towns and knows what they Taco John's are paying for their trash removal. Other communities are paying less for more service. He had talked to Jim Junker, and he had told him the charge would be discussed. There was no discussion. These are the rates - take it or leave it. The consideration with the City is for residential; they have no say over the commercial. Junker has control over what he charges. Twenty -five per cent of the items he uses in his business have gone up over the last six months so he has to do business a little smarter to save money and keep prices down. Competition keeps his prices down. Mrs. L. Griemann Stated that if Junker has exclusive rights in Hutchinson, A & W Drive In he should have to provide a financial report of profit. Merrill Johnson Is it going to be the Council's decision that people will not have an option of another hauler? Mayor Westlund A date will be set for businessmen to schedule appointments to meet with the Council and Junker to discuss-'problems. This action will be taken at the next Council meeting. The meeting adjourned at 11:45 A.M. -5- MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 27, 1980 1. CALL TO ORDER The meeting was called to order by Mayor Westlund at 7 :30 P.M., with the follow- ing members present: Aldermen Peterson, Lueneburg, and Gruenhagen, in addition to Mayor Westlund. Absent: Alderman Beatty. Also present were: City Administrator Plotz, City Engineer /Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION In the absence of a pastor, there was a time of silent prayer. 3. MINUTES The minutes of the Regular Meeting of May 13, 1980 and Special Meeting of May 15, 1980 were approved as presented upon motion by Alderman Peterson, seconded. -,by Ald- erman Gruenhagen and carried unanimously. 4. PUBLIC HEARING - 8:00 P.M. (a) TRANSFER OF CABLE TELEVISION FRANCHISE FROM NORTH AMERICAN COMMUNICATIONS CORPORATION TO MICKELSON MEDIA, INC. OF NEW ULM Mayor Westlund opened the hearing at 8:02 P.M. and read Publication No. 2282, Notice of Hearing, Transfer of Cable Television Franchise. He commented that representatives were present from North American Communications Corp. and Mickelson Media, Inc. He further mentioned a letter had been received from "Tip" Mills of The Hutchinson Leader regarding the use of two channels of cable television be reserved for the news media. Mr. Arlen Muenzhuber, North American Communications Corp., explained the pur- pose of the hearing was to amend Ordiname ft.° 576, Section 22, Transfer of Franchise from North American Communications Corp. to Mickelson Media, Inc. of New Ulm. The present franchise is under three companies; however, Hutch- inson is the only one being sold. Mr. Hubertus Sarrazin of Mickelson Media, Inc. reported he had been with the company for six months. Prior to that he worked for North American Communi- cations Corp. and, therefore, was very familiar with the Hutchinson operation. He felt the company would be able to offer the community an attractive pack- age of cable television. It is their intent to run a full - fledged, model cable television-system in Hutchinson, and Mr. Greg Curry has been hired as Manager in Hutchinson. The uncompleted work will be completed, and he will attend a future Council meeting to present further details. It is the com- pany's goal to have 60% of the residents on cable within three years. COUNCIL MINUTES MAY 27, 1980 Mr. Richard Schmidtbauer questioned why the cost had gone up. Mr. Sarrazin explained the present movie package will be dropped and other channels will be added, including children's programs. They hope to have the programs worked out in June. Mr. "Tip" Mills requested the City to take what action may be necessary to guarantee exclusive access at no cost to at least two cable channels with two -way capability by The Hutchinson Leader for future newspaper services. It was his belief such action would help insure wide and uninterrupted pub- lic communication service and would thus be in the public interest. He made reference to Public Access Section 17(b). y Mayor Westlund asked if this was normal procedure. To this, Mr. Sarrazth, responded they had no objection to the two channels, but their objectioi was to the free channels. They did not feel their company could give away ts- mission media. Mickelson Media was willing to work with the media, but Ue cost would have to be discussed at a later date. It was recommended by Mayor Westlund to amend the Ordinance during the next month, and he instructed the City Administrator to work on this matter. The motion was made by Alderman Gruenhagen to close the hearing. Seconded by Alderman Lueneburg, the motion carried unanimously. ;zl It was moved by Alderman Lueneburg to approve the transfer of the Hutchinson cable television franchise and waive reading and adopt Resolution No. 6545. The motion was seconded by Alderman Peterson and unanimously carried. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATES: 1. CLARENCE FALLING 6. HELEN DE WITT 2. ELENORA SLYTER 7. LULU HAGEN 3. MRS. LENA PLESS 8. MARTHA D. MCGILTON 4. STANLEY LORENCE 9. LUELLA BOTTOMLEY 5. JOE PESSEK 10. MRS. HELEN VLCEK After discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman Peterson and carried unanimously, to approve reduced trash and refuse rates for the above -named individuals. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 10/80 - SECTION 200 - CITY ADMINISTRATOR -2- COUNCIL MINUTES MAY 27, 1980 Following discussion, Alderman Lueneburg moved to waive the second reading and adopt Ordinance No. 599 entitled An Ordinance Amending Section 200 - City Administrator. Seconded by Alderman Peterson, the motion unanimously carried. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - APRIL 1980 There being no discussion, the report was ordered by the Mayor to be'received for filing. (b) MINUTES OF NURSING HOME BOARD DATED APRIL 17, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF CITY TREE BOARD DATED APRIL 9, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. OLD BUSINESS None 9. NEW BUSINESS (a) CONSIDERATION OF HIRING SEASONAL TREE INSPECTORS After discussion, it was moved by Alderman Peterson, seconded by Alderman Gruenhagen and unanimously carried, to approve the employment of Mary Schantzen and David Flink as seasonal tree inspectors. (b) CONSIDERATION OF PURCHASE OF DICTAPHONE MACHINE FOR POLICE DEPARTMENT The Police Department requested permission to purchase a Dictamaster dicta - phone, Model 1550, from Marco Business Products, Inc. for $375.00. Following discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman Peterson and carried unanimously, to approve the purchase of dic- taphone machine for the Police Department. (c) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Mayor Westlund read a copy of the letter sent to all delinquent account holders. He then inquired if there was anyone present wishing to be heard regarding his /her account. -3- COUNCIL MINUTES MAY 27, 1980 Mr. Richard Schmidtbauer, owner of rental property at 619 Lynn Road, re- sponded to Account No. 10- 1110 -2 -00. He stated he intends to contact the former renter to collect payment, but this party is out of state. There- fore, Mr. Schmidtbauer asked for a month's extension on the account. After discussion, Alderman Lueneburg moved to discontinue service on June 2, 1980 at 1:00 P.M. for the following accounts, with the exception of 10 -1110- 2-00 and 10- 0265 -0 -00: 05- 0765 -2 -00, 08- 0370 -1 -00, 10- 0295 -2 -00, and 20- 0065-0-00. Seconded by Alderman Gruenhagen, the motion carried unanimously. (d) CONSIDERATION OF APPLYING FOR SECTION 18 TRANSIT GRANT MONIES Administrative Assistant Plotz reported there are additional transit moies available under a new transit grant known as "Section 18." He then explained the two proposals. The one new program would reduce the City's soft -match requirement to 1/6 of the entire cost and utilize less budget dollars. It is recommended by staff to apply for these monies that would result in a retro- active funding from January 1, 1980 through December 31, 1980, for a savings of approximately $5,672 in 1980. Mr. Ray Olson, state transit representative, suggested the City apply for 80% federal monies for the purchase of two bus replacements. He further recom- mended the City keep one bus for back -up purposes and trade in the second bus. 4r_ Mayor Westlund commented that in 1976 when the bus service started, the recom- mendation was for three buses, two for in -use and one for back -up. He had been opposed to a three bus system because of the cost involved and not being sure of the income from the buses or the use of them. Therefore, two buses were purchased at that time. The operation expense had not been as grew as anticipated, and it has been a great service for the community. Mayor West - lund recommended keeping one bus for back -up and purchasing two new buses, assuming the City is the recipient of the grant. The motion was made by Alderman Peterson, seconded by Alderman Lueneburg and unanimously carried, to approve the grant application. (e) CONSIDERATION OF RESIGNATION OF STEVE JENSEN Following discussion, Alderman Peterson moved to accept the resignation of Steve Jensen, effective July 25, 1980. Seconded by Alderman Gruenhagen, the motion carried unanimously. It was moved by Alderman Peterson, seconded by Alderman Lueneburg and unani- mously carried, to waive reading and adopt Resolution No. 6540 entitled Reso- lution of Appreciation. -4- COUNCIL MINUTES MAY 27, 1980 (f) CONSIDERATION OF ANNEXATIONS RECOMMENDED BY CITY STAFF: 1. CLIFTON HEIGHTS ) WITH FAVORABLE RECOMMENDATION 2. JEFFERSON STREET) OF PLANNING COMMISSION 3. GOLF COURSE ROAD) WITH UNFAVORABLE RECOMMENDATION (RON HORSWELL) ) OF PLANNING COMMISSION Alderman- Lueneburg commented the issue of annexing Clifton Heights-has been going on for a number of years, and there is a lot of interest in it. He then stated he didn't have time to read the Planning Commission minutes since they just came in the packet addition tonight. It was moved by Alderman Lueneburg to table the consideration of annexations until the July 8, 1980 Council meeting. Seconded by Alderman Gruenhagen, the motion unanimously carried. Mr. Roman Haas of Clifton Heights commented on the figures discussed at the previous Planning Commission meeting °and stated he had discussed this matter with the City Engineer. He further stated that the additional expense to pay for improvements would put a burden on new families moving into the area. Mrs. Steven Iverson stated she was one of the new,young families moving in to Clifton Heights. They had been told the area might be annexed into the City, and it was her thinking the cost would only rise in the - future. Alderman Gruenhagen inquired about the time frame for all the improvements to be installed in Clifton Heights. City Engineer Priebe reported on the figures used to determine the cost and the schedule for improvements from 1981 through 1983. Barb (Mrs. Gene) Betker of Clifton Heights stated most people have been told the area would be annexed into the City. The costs won't get any cheaper. She wondered how long they would have to wait for decent streets and services. She commented there will always be a turn—over of owners in the area. Mr. Gene Betker stated 12 new families had moved in to Clifton Heights since the last consideration of annexation. His property has already been annexed into the City, and they would like to have the streets put in. Mr. Lee Stritesky, resident of Clifton Heights, stated he could not see any requirements for Clifton Heights to be in the City within the next three years. He was satisfied with what is there; the gravel roads are fine with him. The major complaint is the drainage in Clifton Heights, but the City also has problems with its storm sewer system. -5- COUNCIL MINUTES MAY 27, 1980 Mayor Westlund reminded the audience this was not a public hearing, and he was sure the Council would make a wise decision at their meeting in July. (g) CONSIDERATION OF REZONING AREA BETWEEN THIRD AVENUE N.W. AND FOURTH AVENUE N.W. FROM C -4 TO IC -1 WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, it was moved by Alderman Gruenhagen, seconded by Alder- man Lueneburg and carried unanimously, to waive the first reading of Ordi- nance No. 11/80 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map and set the second reading for June 10, 1980. (h) CONSIDERATION OF REQUEST FOR (PUD) CONDITIONAL USE PERMIT SUBMITTED BY HARLOW PRIEBE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION, WITH CONTINGENCIES City Engineer Priebe presented a drawing of the proposed area for a Planned Unit Development. It was his plan to construct 32 -34 condominiums over - :i 10 -year period. He further commented he had discussed the fire protection with the Fire Department, and they will be discussing it further. After discussion, Alderman Lueneburg moved to waive reading and adopt Reso- lution No. 6541'entitled Resolution Granting Conditional Use Permit Under Section 6.07, C.5 of Zoning Ordinance No. 464 to Allow A Planned Unit Devel- opment, with the contingency of two hydrants, each with 4" water service; and a possible loop street. The motion was seconded by Alderman Peterson and carried unanimously. (i) CONSIDERATION OF AMENDING ZONING ORDINANCE NO. 464 CONCERNING PARKING REGULATIONS WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION The Planning Commission reviewed the parking regulations and made their recom- mendation based on the national average. Following discussion, it was moved by Alderman Peterson to table this matter until the next Council meeting. Seconded by Alderman Gruenhagen, the motion unanimously carried. (j) CONSIDERATION OF PRELIMINARY PLAT SUBMITTED BY RICHARD SCHMIDTBAUER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Reso- lution No. 6542 entitled Resolution Giving Approval of Preliminary Plat for Schmidtbauer's First Addition. -6- COUNCIL MINUTES MAY 27, 1980 (k) CONSIDERATION OF VARIANCE SUBMITTED BY MCLEOD COUNTY FAIR BOARD WITH FAVOR- ABLE RECOMMENDATION OF PLANNING COMMISSION, WITH CONTINGENCIES Following discussion, it was moved by Alderman Lueneburg, seconded by Alder- man Gruenhagen and unanimously carried, to waive reading and adopt Resolution No. 6543 entitled Resolution Granting Variance from Section 6.05, B.3 of the Zoning Ordinance No. 4`64 for Zero Setback On North Side of Proposed Structure Located at McLeod County Fairgrounds, contingent upon the proposed structure meeting the building code requirements, specifically: a) Sprinkler system in- stallation, b) North wall, with minimum setback, shall be concrete block con- struction, and c) North wall, with minimum setback, shall have no openings. (1) CONSIDERATION OF SETBACK REQUIREMENTS REFERRED BACK TO PLANNING COMMISSION, WITH FAVORABLE RECOMMENDATION, CONTINGENT,,ON EXCEPTIONS City Engineer /Public Works Director Priebe reported the setback requirements were again reviewed by the Planning Commission. It was their recommendation that the two areas already platted, namely McDonald's Sixth Addition and Town & Country Estates, should be exempt from the proposed 8' side setb -ack build- ing to lot line for a period of 18 months. These two plats would then have two years in which to build. Also, it was the Planning Commission's recommendation that Lots 1, 3, 4, 7:., and 8 of Block 2, Cedar Acres and Lots 2, 3, 4, 5 and 6 of Block 1, Boyle's Addition should be exempt from the minimum lot area per dwelling for a period of 18 months inasmuch as plans for these particular lots have already been made and money invested in the development. Alderman Gruenhagen stated he saw no reason for this action on setbacks and couldn't follow the reasoning of the Planning Commission. Following discussion, Alderman Peterson made the motion to table the matter until the June 24, 1980 Council meeting. The motion died for lack of a second. Alderman Gruenhagen requested that with the present reasoning given by the Planning Commission, the City Council look for more valid reasons than those given. The staff was instructed to provide additional information on lot size requirements,and the Planning Commission minutes from the May 20, 1980 meeting be made available for review by the Council. The motion was made by Alderman Peterson, seconded by Alderman Lueneburg and unanimously carried, to defer action until June 24, 1980. -7- COUNCIL MINUTES MAY 27, 1980 (m) CONSIDERATION OF A SPECIAL PURPOSE SHADE TREE GRANT Administrative Assistant Plotz reported the State Department of Agriculture has funding available through shade tree grants. Since the City has funds available from DNR for a wood utilization program (debarking and log split- ting), the staff felt the program could be complemented by applying for two projects: 1) Fencing around the perimeter of two separate areas for the wood utilization program, and 2) Loading deck to assist in the debarking activity. Both of these items would be 50% funded, and the applications are due by June 1, 1980. After discussion, it was moved by Alderman Lueneburg to approve the grant application, contingent upon approval by the City Council before it is sub- mitted to the State Department of Agriculture. The motion was seconded by Alderman Peterson and unanimously carried. "71" (n) CONSIDERATION OF SHADE TREE POLICY: Elm 1) APPROVE THREE -YEAR PLANNING CONCEPT 100% SUBSIDY FOR REMOVAL OF DISEASED ELMS - 2) APPROVE POLICY OF 100% SUBSIDY FOR SANITATION OF ELM TREES FOR 1980 3) POLICY TO USE CITY CONTRACTOR TO BE ELIGIBLE FOR DUTCH ELM SUBSIDY Administrative Assistant Plotz reported on the proposed City Tree Polio and explained each of the three areas. He pointed out that Steve Cook, the -fed- eral shade tree representative had requested the City to approve the corcept of a 100% subsidy for removal of diseased elms through the calendar year 1982 and beyond. The 100% subsidy, however, would be contingent upon changes in the number of tree losses or year -to -year examination of appropriation from the City budget. In 1979 the City Shade Tree Policy was based on 100% subsidy for the removal of diseased elm trees. The 1980 budget provides monies ($50,000) to continue this policy. Based on an estimated loss of 400 trees on private property, the established bid price for removal in 1980, and continuation of a 100% subsidy policy, the City share of the total expense in 1980 is projected at. $19,908 for trees on private property. The staff recommends favorable ap- proval of 100% subsidy for 1980. In the past there have been problems with allowing the resident to select one of several contractors to remove diseased Dutch elm trees. Therefore, the staff recommends the utilization of only the City bid contractor for a resident to be eligible for the 100% subsidy program. Following extensive discussion, the motion was made by Alderman Gruenhagen to approve the Shade Tree Policy. Seconded by Alderman Lueneburg, the mo- tion carried unanimously. COUNCIL MINUTES MAY 27, 1980 (o) CONSIDERATION OF SPECIAL PERMIT FOR USE OF BOULEVARD BY SWANKE MOTORS, INC. FOR DISPLAY OF VEHICLES Administrative Assistant Plotz reported that Swanke Motors, Inc. presently has a Special Permit to display cars on•City right -of -way, but it is a dif- ferent location. They are requesting permission to extend the display of new vehicles on Jefferson Street directly east of the Body Shop and contin` uing south to the main building. After discussion, Alderman Gruenhagen moved to table this item and request recommendation from the Police Department. The motion was seconded by Alder- man Peterson and carried unanimously. (p) CONSIDERATION OF ADVERTISING FOR BIDS ON PORTABLE X -RAY MACHINE FOR HUTCHINSON COMMUNITY HOSPITAL Alderman Gruenhagen reported the Hospital Board is requesting authorization to advertise for for a portable X -ray machine with power assist for the hospital in the amount of approximately $25,000. Following discussion, it was moved by Alderman Gruenhagen, seconded by Ald- erman Lueneburg and unanimously carried, to authorize advertising for bids on a portable X -ray machine,to be opened on June 10, 1980 at 2:00 P.M. (q) CONSIDERATION OF COMPLETION OF MINI -AUDIT REPORTS Administrative Assistant Plotz stated he was certified as a mini- auditor at the completion of a Grants and Mini -Audit Workshop he attended last November. The State Department of Energy has requested the completion of a mini -audit before June 30, 1980, and he would be agreeable to performing the audit dur- ing vacation time, if acceptable with the Council. It would take approxi- mately ten days to complete both the inspections and reports, and the build- ing audit would be funded by the State. After discussion, Alderman Gruenhagen made the motion -to authorize Gary Plotz to perform the -mini- audits on City buildings during vacation time. Seconded by Alderman Lueneburg, the motion carried unanimously. (r) CONSIDERATION OF HIRING SUMMER EMPLOYEE FOR PARK DEPARTMENT Following discussion, the motion was made by Alderman Peterson to approve the employment of Steve Meier as a summer employee in the Park Department. The motion was seconded by Alderman Gruenhagen and unanimously carried. (s) CONSIDERATION OF RENEWING SIX INSURANCE POLICIES OF THE CITY -9- COUNCIL MINUTES MAY 27, 1980 Administrative Assistant Plotz informed the Council that the City had re- quested advance notice of any changes in the insurance rates presently in effect. The City had received word there would be no increase in the rates. Also, the public liability insurance rate will remain the same inasmuch as the City is in a giant pool with other cities. The only possible change would be if the values of City buildings increase due to inflation. The policies are up for renewal July 1, 1980, and there is no obligation to re -bid the policies since there are no changes in the premiums. The policies also cover the other entities of the City. After discussion, Alderman Lueneburg moved to approve renewal of the sit'_ insurance policies of the City. The motion was seconded by Alderman Grun- hagen and carried unanimously. (t) CONSIDERATION OF APPLICATION FOR TEMPORARY SIGN PERMIT FOR T. L. SCALAWA&S Sue Larson, Manager of T. L. Scalawags, appeared before the Council and re- ported they are in the process of getting a sign for the building. In the meantime they would like to advertise in the Tartan Park for a one month period. This temporary sign would be removed each evening after the games and parked in Scalawag's parking lot. Mayor Westlund stated the City had never given any thought to advertising in the parks or other outdoor places. It was his thinking that the temporary sign should be confined to the parking lot of T. L. Scalawags for the month of June. 1 Following further discussion, the motion was made by Alderman Peterson to waive the fee for a Sign Permit and authorize a 30 -day temporary sign on the property of T. L. Scalawags. Seconded by Alderman Gruenhagen,.the motion unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK - ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz commented on the ordinance pertaining to weeds and grass, with an 8 inch maximum height. An article will be published in the newspaper reminding people to keep their weeds and grass cut, and the City Engineer /Director of Public Works will do a survey and notify those not in compliance._ After five days of notification, the City will cut weeds and/ or grass and charge the property owner for the work. On Monday, June 2, 1980 Mr. Tom Fellan, representative from the Minnesota League of Cities, will be in Hutchinson. The City Council members were in- vited to have lunch with him. -10- COUNCIL MINUTES MAY 27, 1980 The Council members were reminded of several up- coming meetings, including a Board of Review with Jim Junker and individual businessmen on June 24, 1980 at 10:00 A.M. Mr. Plotz informed the Council that WCCO -TV -had been in Hutchinson this morning shooting portions of a program which will be aired on June 23, 1980 at 9:00 P.M. Applicants for the two open positions with the City, namely Motor Pool Super- visor and Recreation Supervisor, need to be interviewed. It was the consen- sus of the Council to set the date of May 29, 1980 from 7:00 to 8:00 A.M., followed by a Department Head meeting at 8:00 A.M. (b) COMMUNICATION FROM CITY ENGINEER /PUBLIC WORKS DIRECTOR It was the City Engineer /Public Works Director Priebe's recommendation to advertise for bids for a used and new sludge disposal machine and open bids on June 24, 1980. At that time the final recommendation for purchase would be made. Payment for the machine would be taken from the sower and water fund inasmuch as it was not included in the budget. Following discussion, it was moved by Alderman Lueneburg to authorize ad- vertising for bids on June 24, 1980 for a used and a new machine. Seconded by Alderman Gruenhagen, the motion carried unanimously. Mr. Priebe requested an amendment to Resolution No. 6529, Request for Annex- ation by Richard Schmidtbauer, inasmuch as three tracts (I, J and K) had in- advertently been omitted from the legal description. Alderman Gruenhagen moved to waive reading and adopt Resolution No. 6544 entitled Resolution Amending Resolution No. 6529, Request for Annexation. Seconded by Alderman Lueneburg, the motion carried unanimously. (c) COMMUNICATION FROM JAKE Mr. Jake Lamp appeared before the Council and requested permission to sell stationery for Camp Courage in Hutchinson. He stated he would sell at sev- eral of the stores - which - -gave him space for this purpose. Mr Lamp also in- vited the Mayor to participate in a Ride -In scheduled for September. It was the consensus of the Council that Mr. Lamp would not need permission or a permit to sell in Hutchinson since he would be selling in space pro- vided by the various stores. (d) COMMUNICATION FROM MARGARET KNUTSON Mrs. Margaret Knutson commended Fred Roberts and his crew for the outstand- ing work they had done in preparing the cemetery and park for the Memorial Day Service. -11- COUNCIL MINUTES MAY 27, 1980 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Lueneburg, seconded by Alderman Peterson and unani- mously carried, to approve the verified claims and authorize paypent from the appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 10:05 P.M. upon motion by Alderman Lueneburg, seconded by Alderman Gruenh4gen and unanimously carried. ^,„ ...ass. -12- MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, JUNE 4, 1980 The special meeting of the Council was called to order by Acting Mayor Lueneburg at 2:10 P.M., with the following present: Aldermen Lueneburg and Peterson. Absent: Mayor Westlund, Aldermen Beatty and Gruenhagen. Also present was Bill Rosenow, Assistant Administrator of Hutchinson Community Hospital. After Acting Mayor Lueneburg read the Advertisement for Bids, the following bids were opened and read: Cummins Diesel Sales, Inc., St. Paul, MN. $39,000.00 Jefco Power Systems, St. Louis Park, MN 42,778.00 Interstate Power Systems, Minneapolis, MN 43,403.00 Following discussion, the motion was made by Alderman Peterson, seconded by Acting Mayor Lueneburg, to refer the bids for an electrical generator and transfer switches (Bid Package A) to the Hospital Board for review and recommendation. The motion carried unanimously. There being no further business to come before the Council, the meeting adjourned at 2:16 P.M. L'11 MINUTES SPECIAL MEETING CITY COUNCIL FRIDAY, JUNE 6, 1980 The special meeting of the City Council was called to order at 1:25 p.m. by Mayor Ralph Westlund. Present were Alderman Ted Beatty, Alderman Milt Lueneburg, City Administrator Gary Plotz, City Engineer Marlow Priebe, City Attorney Buzz Schantzen, City Accountant Ken Merrill. Also attending were Clarence Simonowicz, representatives from RCM and Skip Quade. Mayor Westlund explained that the recent proposal for a fourth tax increment district by the Downtown Development Advisory Board had received negative reaction from the Planning Commission and the County Commissioners. Because of this negative reaction, a new plan has been proposed, cutting the cost from $2,000,000 to $1,500,000, with the maximum amount assessable to the downtown area being $1,000,000. A hearing date will be set for late July. The hearing on Tuesday, June 10, will be for offstreet parking only, and for 50% of the amount originally proposed. This could possibly be paid in from 4 to 5 years. Mayor Westlund called on Skip Quade, who explained that the new proposal should answer the complaints about fairness or possible problems with allowable taxing. Clarence Simonowicz explained further that tax increments could only be captured to pay for the City's share of downtown parking - a $500,000 limit. No further taxes could be collected. Also,_the proposed amendment in the plan allows the return of dollars to City and county per referendum issue. Mayor Westlund called on Mr. Bob Robertson from RCM on the topic of bridge repair. Since the bid was let for deck repair last fall, it has been found that the amount of area needing repair has increased in size, with an estimated 35% of-the deck being affected. It was noted that the State Highway department usually replaces an entire deck if more than 20% is defective, since the per unit cost for spot repair becomes prohibitive. The original bid for deck repair was $27,000. Replacement of the entire deck would cost about $107,000. After discussion on the most effective means of repair, a motion was made by Alderman Beatty to repair the entire bridge deck, as the most efficient method of repair, contingent upon legalities. Motion was seconded by Alderman Lueneburg and carried unanimously. The work would start after June 23 and the bridge would be open to school bus traffic only during repair. Meeting was adjourned at 2:15 p.m. by Mayor Westlund. Cam, A h .1 1+ DORSEY, WINDHORST, HANNAFORD, WHITNEY & HALLADAY HENRY HALLADAY G. LARRY GRIFFITH 2300 - FIRST NATIONAL BANK BUILDING EMERY W. BARTLE W CHARLES LANTZ JULE HANNAFORD CRAIG A BECK WILLIAM A. JOHNSTONE STEVEN F. WOLGAMOT ARTHUR B. WHITNEY DAVID L McCUSKEY MINNEAPOLIS S S 4 O 2 - STEVEN K. CHAMPLIN i MAPOUIS EAST.GOD RUSSELL W. LINDOUIST THOMAS O MOE ,MINNESOTA MICHAEL J. RADMER EDWARD J. PLU :HER DAVID R. BRINK JAMES H. OHAGAN MICHAEL TRUCANO OAEN C MARX HORACE HITCH JOHN M. MASON JAMES A. FLADER JAMES E. BCWLUS VIRGIL M. HILL LARRY L VICKREY ( 612) 340-2600 DAVID L SOEHNEN GEORGE L CHAPMAN ROBERT V TAR BOX LOREN R. KNOTT MICHEL A "FONG THOMAS 0. VANDER MOLEN ROBERT J. JOHNSON PHILLIP H. MARTIN DON D CARLSON MARX A JARBOE MAYNARD B. HASSELOUIST REESE C JOHNSON PAUL J SCHEERER BRUCE 0. SOLANDER PETER DORSEY CHARLES J. HAUENSTEIN FRANK M.VOIGT JUDITH A. ROGOSMESKE GEORGE P. FLANNERY CHARLES A. GEER WILLIAM H. HIPPEE,JR PAUL 8. KLAAS CURTIS L ROY JOHN C ZWAKMAN ROBERT A BURNS MARGERY K. OTO ARTHUR E. WEISBERG JOHN R. WICKS CABLE? DOROW ROGER J. MAGNUSON RONALD J. BROWN DUANE E. JOSEPH EUGENE L JOHNSON PETER S. MENDRIXSON MARC L. KRUGER JAMES B. VESSEY JOHN W WINOHORST. JR TELEX: 29 — 0605 J ROBERT HIBBS CATHERINE A BARTLET WILLIAM A. WHITLOCK MICHAEL PRICHARD JAY F. COOK DAVID J. LU83E4 EDWARD J. SCHWARTZBAUER JOHN P. VI TKO TELECOPIER: (612) 340-2868 STANLEY M REIN BRUCE J. SHNIC ER THOMAS M. BROWN WILLIAM R. SOTH CHARLES L POTUZNIK GEORGE G. ECA CORN ELIUS D. MAHONEY. JR. RICHARD G. SWANSON - 1468 W —FIRST NATIONAL BANK BUILDING VERLANE L. ENOOPF DAMN C KNUTSON WILLIAM C. BABCOCK THOMAS S. ERICKSON FAITH L. OHMAN DAVID A. RANHEIM ST. PAUL, MINNESOTA 55101 CENmS P. BURATTI GEORGEANN BECKER BARBARA FARRELC LENZA MCELRATN.JR. MIC HAEL E. BRESS ROBERT J SILVERMAN (612) 227— 8017 ROBERT L. HOB8INS MARIANNE 0 SHORT RAYMOND A. ROSTER THOMAS R. MANTHEY BARRY D. GLAZER MICHAEL E. REESLUND JOHN J. TAYLOR WILLIAM R. HIBBS IRVING WEISER ELIZABETH A 6330MM WILLIAM J. HEMPEL PHILIP F. SOELTER 115 THIRD STREET SOUTHWEST 57EP,IEN E GOTSCHALK JOHN 5. HIBBS WILLIAM B. PAYNE KENNETH L. CUTLER ROBERT O. FLOTTEN ROBERT A HEIBERG ROCHESTER, MINNESOTA 55901 GARY M. JCHNSOH JOHN D. LEVI ME JOHN O. KIRBY (507) 288-3156 JAY LSENNETT ROBERT J. STRUYK ROBERT A SCHWARTZBAUER ROBERT G -SAYER OF COUNSEL MICHAEL A OLSON DAVID N. FRONEK SUZANNE 9 VAN DYK WALDO F. MAROUART LARRY W. JOHNSON THOMAS W TINKHAM STUART R. HEMPHILL GEORGE E ANDERSON THOMAS S. MAY JON F TUTTLE J DAVID JACKSON JOHM F. FINN June 9, 1980 Mr. Gary D. Plotz City Administrator 37 Washington Ave. W. Hutchinson, Minnesota 55350 Re: Proposed Parking Lot Improvements City of Hutchinson Dear Mr. Plotz: We have discussed with you and the consultants to the City the ways and means by which the City might finance the acqui- sition and improvement of surface parking lots within the City serving property in the downtown business district. You have asked whether, in our opinion as Bond Counsel, the major source of financing of these improvements might be through the issuance of tax increment bonds of the City. The current proposal of the City calls for the creation of a new tax increment district, or the addition to an existing tax increment district, of the property within the City which is scheduled soon to be developed as a major shopping center under the sponsorship of Developers Diversified. The shopping center property is not, of course, contiguous to the existing tax incre- ment districts created in the City. However, as you have pointed out, there is a direct link between the shopping center develop - ment and downtown district parking: the principal characteristic of a shopping center is the availability of ample, free parking in close proximity to the shops; unless free and convenient park- ing is made available adjacent to the downtown district, the properties in the downtown district may become less desirable, and further deterioration in the downtown district results. The advantage of parking for the shopping center is then somewhat offset by the provision of parking lots downtown. t DORSEY, WINDHORST, HANNAFORD, WHITNEY a HALLADAY Mr. Gary D. Plotz June 9, 1980 Page Two The Minnesota. Tax Increment Financing Act included in Minnesota Statutes, Chapter 273, as amended, implies that a tax increment district may include non- contiguous properties. Section 273.73, Subdivision 9. However, tax increment financing to date in Minnesota has been limited to cases in which the financing is for improvements to be made within the boundaries of the tax increment district, and so far as we are able to determine all tax increment districts created to date have consisted of con - tiguous properties. The current proposal of the City seems reasonable to us and.there is, as we have mentioned, some statutory authority for non- contiguous properties in a tax increment district. However, in order that any question which might exist as to the authority of the City to include the shopping center property within a tax increment district to secure financing for downtown parking lots not have any adverse effect on the bonds to be issued by the City to finance the parking lots, we would suggest the following: 1. The parking lot improvements should be financed under Minnesota Statutes, Section 459.14. This would require that the City assess at least 50% of the cost of the improvements against properties specially benefitted by the improvements. Presumably the properties to be assessed would be limited to those properties located generally within the downtown area to be served by the parking lots. 2. The remaining cost of the improvements, in excess of the amount to be specially assessed, would be payable from ad valorem property taxes on all taxable properties within the City. 3. The bonds to finance the parking lot improvements would be general obligation bonds of the City, payable primarily from a Parking Improvements Bond Fund, to which the City would pledge the special assessments and ad valorem taxes to be levied as above described. In addition, however, the City would create a single tax increment district consisting of the three existing tax increment districts and the shopping center area, and would recite that any tax increments realized from that district would be transferred periodically to the Parking Improvement Bond Fund and, to the extent so transferred, the ad valorem taxes reduced accordingly. Thus, to the extent tax increments are realized and unless such tax increments are devoted to some other purpose, the tax increments would be substituted for the ad valorem taxes otherwise levied in connection with financing the parking lots. DORSEY, WINDHORST, HANNAFORD,WHITNEY a HALLADAY Mr. Gary D. Plotz June 9, 1980 Page Three In this connection we have reviewed the Development District Program and Tax Increment Finance Plan and believe it to be consistent with the proposal outlined above. Should you have any questions about this matter, please let us know Very truly yours C. D. Mahoney, Jr. CDM:tr cc: Clarence R. Simonowicz William Fahey M. D. Schantzen r EFFECTIVE JULY 1, 1980 AFFIDAVIT w I &w /u AM OVER 65 YEARS OF AGE,.OR I AM ON DISABILITY AS DEFINED BY THE SOCIAL SECURITY ADMINISTRATION, AND MY INCOME IS LESS THAN $5,000 PER YEAR. THE STANDARD CHARGE OF $5.20 FOR TRASH AND REFUSE. SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.50 SIGNATURE GU/Ll STREET ADDRESS '%7aa FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Account Number Data Change TO: CITY COUNCIL Council Action: Approved DATE Disapproved EFFECTIVE JULY 1, 1980 AFFIDAVIT AM OVER 65 YEARS OF AGE,_ OR I AM ON DISABILITY AS DEFINED BY THE SOCIAL SECURITY ADMINISTRATION, AND MY INCOME IS LESS THAN $5,000 PER YEAR. THE STANDARD CHARGE OF $5.20 FOR TRASH AND REFUSE - SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.50 SIGNATURE 4.2c�Xf V STREET ADDRESS �%% �G��i` -e- -i-;> 2x-) FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Data Change Account Number TO: CITY COUNCIL Council Action: Approved DATE Disapproved r EFFECTIVE JULY 1, 1980 AFFIDAVIT I ( AM OVER 65 YEARS OF AGE,_ AND MY INCOME IS LE S THAN $ 5,000 PER YEAR. THE STANDARD CHARGE OF $5.20 FOR TRASH AND REFUSE SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.50 SIGNATURE STREET ADDRESS FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Account Number Data Change TO: CITY COUNCIL Council Action: Approved DATE Disapproved I . EFFECTIVE JULY 1, 1980 AFFIDAVIT I -? ' ,Wj�, &J-1 AM OVER 65 YEARS r OF AGE,. AND MY INCOME IS LESS THAN $ 5,000 PER YEAR. THE STANDARD CHARGE OF $5.20 FOR TRASH AND REFUSE- SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.50 1 SIGNATURE STREET ADDRESS �.1 F� _ k� / / +7 Ll FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Account Number Data Change TO: CITY COUNCIL DATE Council Action: Approved Disapproved AFFIDAVIT OF AGE,, AND MY INCOME IS LESS THi THE STANDARD CHARGE OF $5.20 FOR SERVICE WOULD IMPOSE A FINANCIAL I THEREFORE ASK REDUCTION OF THE EFFECTIVE JULY 1, 1980 AM OVER 65 YEARS kN $ 5,000 PER YEAR. TRASH AND REFUSE - HARDSHIP ON ME AND CHARGE TO $1.50 SIGNATURE l STREET ADDRESSTAf` FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Account Number Data Change TO: CITY COUNCIL Council Action: Approved DATE Disapproved EFFECTIVE JULY 1, 1980 AFFIDAVIT AM OVER 65 YEARS OF. AGE,. AND MY INCOME IS LESS THAN $ 5,000 PER YEAR. THE STANDARD CHARGE OF $5.20 FOR TRASH AND REFUSE- SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.50 SIGNATURE ' STREET ADDRESS /1� _ 57 e7i 5� ,ee_ ewe FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Account Number Data Change TO: CITY COUNCIL Council Action: Approved DATE Disapproved EFFECTIVE JULY 1, 1980 AFFIDAVIT JL4- 4,-I., AM OVER 65 YEARS OF AGE,. AND MY INCOME IS LESS THAN $ 5,000 PER YEAR. THE STANDARD CHARGE OF $5.20 FOR TRASH AND REFUSE - SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.50 SIGNATURE STREET ADDRESS FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Account Number Data Change TO: CITY COUNCIL DATE Council Action: Approved Disapproved EFFECTIVE JULY 1, 1980 AFFIDAVIT I 4 Gt OWA-**� AM OVER 65 YEARS OF AGE,. AND MY INCOME IS LESS THAN $ 5,000 PER YEAR. THE STANDARD CHARGE OF $5.20 FOR TRASH AND REFUSE. SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.50 SIGNATURE 9744,7o STREET ADDRESS 0( FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Account Number Data Change TO: CITY COUNCIL DATE Council Action: Approved Disapproved EFFECTIVE JULY 1, 1980 AFFIDAVIT I AM OVER 65 YEARS OF AGE,. AND MY INCOME IS LESS THAN $ 5,000 PER YEAR. THE STANDARD CHARGE OF $5.20 FOR TRASH AND REFUSE - SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.50 SIGNATURE STREET ADDRESS FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Account Number Data Change TO: CITY COUNCIL Council Action: Approved DATE Disapproved Petition for Local Improvement Hutchinson, Minnesota To the City Council of Hutchinson, Minnesota: We, the undersigned, owners of real property abutting on Shady Ridge Road, hereby petition that the street is improved by curb and gutter pursuant-to Minnesota Statutes, Chapter 429. Signature of Owner Description Address Date 6., 1 0 i v ' te--l- oh& 4 S ,��;�. ` �� "ice � " �.�• l�'�_1'� � y;,_� S% ,, /Lo�c _� 4 i its f �' t (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June_6.L j28O — __ —___ To: Moor Ralph Westland — — — — — — — — — — — — — — — — — — — FROM: Alderman Bruce Peterson -------------------------------- SUBJECT: Petition for curb and gutter on' Shady Ridge Road -------------------------- - - - - -- I have reviewed the petition submitted by the residents on Shady Ridge Road. I feel there is a definite need for curb and gutter in this area for the following reasons: a) This would help to alleviate the water problem which now exists along the roadside. b) It would also allow the residents to finish landscaping their respective lots. c) Full use of the storm sewer could then be attained since the storm sewer along the west side of the road is currently capped under the present road surface. In my opinion curb and gutter is the only solution to the existing water problem. Please convey my feelings to the Council in my absence. 6-6- gO /pk ' (612) 879 -2311 CITY OF HUTCHINSON �� HUTCHINSON, MINN. EST S 350 June 10, 1980 TO: Mayor & City Council FROM: City Engineer SUBJECT: Item 5 B - Local Improvement on Shady Ridge Road June 10, 1980 Agenda I would recommend that you consider this item to be included in the City's 1981 Improvement Projects. A report would be-made sometime in the future and the public hearing could be held at the time of the hearings for other 1981 projects. Pv .0 Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer S -,G (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 - M E M 0 - TO: Mayor & City Council FROM: Recreation Director RE: Resolution Requesting Release of Lawcon Funds The Federal Administration has requested that $110 million in the f ical year 1980 Park & Preservation Grant funds be rescinded. This resulted in a halt to all LWCF grant programs, as of March 28th, and also the urban park rehabilitation impacts grants and historic preservation grants. The House Subcommittee on Interior Appropriations rejected the administrations request and instead has deferred spending until October. This action also puts a freeze on all STATE matching funds administered through the Legislative Commission on Minnesota Resources (LCMR) for park projects. Our McDonalds Park Project falls into this category. Due to the importance of LWCF grant programs in the development park systems in Hutchinson and throughout the country I have submitted a resolution for council approval. I hope this will help in expressing the importance of these funds to our congressional representatives. ;Resp rso e. -Eric n R ecreation Director 4,1-, RESOLUTION NO. 6546 RESOLUTION REQUESTING THE RELEASE OF 1980 LAWCON FUNDS AND TO RESTORE THE 1981 LAWCON FUNDING LEVEL WHEREAS, the City of Hutchinson has established a five year Park Aquisition and Development Program to meet Citizens needs; and WHEREAS, the Five Year Program has been implemented through the joint funding of local, state, and federal funds; and WHEREAS, LAWCON funding has made possible the acquisition of land for preservation, and recreational purposes; and WHEREAS, funding has provided the opportunity to develop land to meet leisure needs and satisfy a demand placed on existing facilities; and WHEREAS, the loss of LAWCON funding creates a serious hardship upon the City of Hutchinson to acquire land and develop existing parks; and WHEREAS, LAWCON funding was allocated from designated sources; and WHEREAS, to wait and release LAWCON funding towards the end of the Fiscal year will take Minnesota Cities out of the construction season; and WHEREAS, with inflation and its impact on the cost of land and impact on escalating construction costs; NOW THEREFORE BE IT RESOLVED, That the City of Hutchinson strongly urges your support of legislation to release the 1980 LAWCON Funds immediately; and FURTHER, that the 1981 LAWCON Funds be restored. Adopted by the City Council this 27th day of May, 1980. ATTEST: Gary D. Plotz City Clerk Ralph Westlund Mayor RESOLUTION N0. 6547 RESOLUTION OF APPRECIATION TO HUTCHINSON POST 96, AMERICAN LEGION WHEREAS, the Hutchinson Post 96, American Legion, supplied the building ma- terials, and WHEREAS, Legion volunteers gave of their time and talent to construct a shelter at the Legion Memorial Park near the Oakland Cemetery; NOW THEREFORE, BE IT RESOLVED BY THE CITY COITNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, due recognition and appreciation be extended to the American Legion for their contribution to the betterment of the City. Adopted by the City Council this 10th day of June, 1980. ATTEST: Gary D. Plotz City Clerk Ralph D. Westlund Mayor � - C" (612) 879 -2311 CI T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 v0 UT Co7 June 4th, 1980 TO: Mayor and City Council FROM: Elden Willard, Building Official SUBJECT: May 1980 Building Report Attached is the May 1980 Report of Building Permits Issued and Local Public Construction. There was a total of 78 Building Permits issued and 6 Sign Permits issued during the month. pv attachment Respectfully, CITY OF HUTCHINSON Elden Willard Building Official s . 0 rr 020 - See Comments on Back C NTtNUE ON REVERSE ME i .,... CEFG.= TN'=N7 OF CCitVEcCE I PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH ! /F :ease co,•ec• any e•ra -n ra•. anc . -c Z:? cote. REPORT OF BUILDING PERMITS ISSUED AND b1C�5bL 41 3 9999 065 fi Si 4 LOCAL PUBLIC CONSTRUCTION cL ✓c��Zt ji_Lr;nai CL iv ��FFICIHU CITY riALL 37 AVE kEST PLEASE Bureau of the Census HjTi__r 11.,c 0, 55350 RETURN WHITE 1201 East Tenth Street COPY TO Jeffersonville, Ind. 47132 If no permits were issued this month 11 enter "X" in box and return form. 2 7 3 0 Section I — HOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED Number Construction cost Number ConstrueU. ^n cost RESIDENTIAL BUILDINGS, Item Build- Housing Build- Housing EXCLUDING ADDITIONS No' (Omit cents; (OTit cents; AND ALTERATIONS ings units ings units (a) (b) (c) (d) le? (f) (g` One- family houses; semidetached, row, and townhouses 001 S $ Z Two - family buildings 002 an Three -and four - family buildings 003 an W Z Five -or -more family buildings 004 TOTAL (001 -004) 094 Moved or relocated buildings 005 Mobile homes 300 2 2 - - - - -- Conversion of nonresidential building to residential housekeeping building 301 Section II — NEW NONHOUSEKEE PING PRIVATELY OWNED PUBLICLY OWNED RESIDENTIAL BUILDINGS Item No. Number Construction cost Number Construction cost Bldgs. Rooms Bidgs. Rooms (Omit cents) (Omit cents (al tbl tc' td! (e` (f) (g) Transient hotels, motels, and cabins 006 S $ Other shelter 007 Section III — DEMOLITION AND PRIVATELY OWNED PUBLICLY OWNED Number Number RAZING OF BUILDINGS Item No. Buildings Housing units Buildings Housing units (a) gib) (cj (d) (e; One- family houses, semidetached, ,J row, and townhouses 231 Q� z Two - family buildings 232 W G Three -and four - family buildings 233 W m W Five -or -more family buildings 234 All other buildings and structures 240 Section IV — NEW NONRESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED Number of Construction cost Number of Construction cost BUILDINGS Item No. buildings (Omit cents, buildings (Omit cents, a 1b, Ic! (d) tee Amusement and recreational buildings 008 i S S Churches and other religious buiidings 009 Industrial buildings 010 I Parking garages Oil I Residential garages and carports 012 3 10,970 Service stations anc repair garages 013 1 I Hospitals and other institutions! buildings 014 Office, bank, and prctessional :uticings 015 Public works and utdit es buildings 016 Schools and ether educational buildings 017 Stores and other mercart0e buiidings 018 I O tt,er nonresidential buiidings 019 j I Str;ctures other tnan Doilc:n,cs 020 10 1 49,023 020 - See Comments on Back C NTtNUE ON REVERSE ME Section V - ADDITIONS AND ALTERATION'S PRIVATE -Y CtNE", PUBLICLY ONNED C"-';St'L'Ct"' cos' TYPE OF BUILDINGS "m' 7 cc d (e, Housekeeping residential builamigs 021 57 82,097 All other buildings and structures 022 5 16,336 Section V, - INDIVIDUAL PERMITS - S500,000 OR MORE List belov,, per^.,Its issued for new buiiaings and fo- nev. additions anc aiteraions with a construction cost of S500,000 or more. Also list all pemits for buildings omitted from sections 1. 11, IV, and V because you could no, classify them-, enter a dash under item number in column (a). Item Description Name and address of Ownership Mark ,X, Cost of construction Number of housing Number of No. owner or boilCer o,7e (Omit cents; units stories (a) (b) (c I (d, (e� 01 (g i- Kind of building — — — — — — — — — — — — — — — — — — — — — — — — E] Private Site e iFd - -- — — — — — — — — — — — — — c re ss - - - - - - - - - - - - - - - - - - - - - - - - Public Kind of building - - - - - - - - - - - - - - - - - - - - - - - - Private Site - address- - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - Public Kind of building - - - - - - - - - - - - - - - - - - - - - - - - Private Site - I te address - - - - - - - - - - - - - - - - - - -_ - -_- Public Kind of building - - - - - - - - - - - - - - - - - - - - - - - - Private Site address - - - - - - - - - - - - - - - - - - - - - - - - E3Public Kind of building - - - - - - - - - - - - - - - - - - - - - - - - Private -!--------------- - - - -- ,7te addr es - - - - - - - - - - - - - - - - - - - - - - - - - Public Kind of building ------------------ - - - - -- Private �de address - - - - - - - - - - - - - - - --- - - - - -- E] Public Kind of building - - - - - - - - - - - - - - - - - - - - - - - [:] Private -- -------------------- Site address 0 Public Kind of building - - - - - - - - - - - - - - - - - - - - - - - - ❑ Private ---------------------- Site address . . . . . . . . . . . . . . . . . . . . . . . . ❑ Public Kind of building - --------------- - - - -- - - - - - - - - - - - - - - - - - - - - - - - Private Site address - - - - - - - - - - - - - - - - - - - - - - - - [3 Public Kind of building - - - - - - - - - - - - - - - - - - - - - - - - E3 Private r [S-------------------- - ,te address . . . . . . . . . . . . . . . . . . . . . . . . [Public Comments 020 Concrete Slab $100; Driveway $425; Underground Storage Tanks $20,000; Fence $400; Swimming Pool $8,000; Fence $2,000; Fence $813; Widen Driveway $400; Fence $200; and Excavation, Footings & Foundation for First State Federal Savings & Loan Building $16,605. Permit to be issued for remainder of building in near future. Name of person to contact regarding this report Telephone Area code Number Extension Elden Willard Title Building Official 612 879-2311 26 Has there been any change in geographic coverage of your permit system during this period? ........................... E3Yes - Explain in comments Q NO FORM C-404 (10.1-75)) ix MINUTES "SENIORS ACTIVITY CENTER" ADVISORY BOARD TUESDAY, MAY 6, 1980 The "Seniors Activity Center" Advisory Board met Tuesday, May 6, 1980 at 9:00 A.M. with Chairperson Emma Lake presiding. Members present: Emma Lake Erna McKenzie Norine Riesberg JoAnn Gehlen Tom Stibal Absent: Ruth Engel Dick Lennes Don Falconer Milton Lueneburg Steve Jensen Bruce Ericson The Secretary's report was read and approved with two corrections in wording. The Treasurer's report was read stating there is $104.85 in savings and $82.99 in the checking account as of May 1, 1980. On motion by Don Falconer, seconded by Bruce Ericson, the report was approved. Steve Jensen of the Recreation Department was-intro-duced -as anew member of the Advisory Board. Old Business: Tom Stibal reported his findings as to who might have an antique car that could be used in the Water Carnival parade. Emma Lake reported her findings as to obtaining the surrey used in June, 1979. She -found that Barricks Stables would again be willing to supply the team, driver and surrey. A discussion followed. Bruce Ericson suggested the Recreation Department go together with the Advisory Board on a parade unit and perhaps supply souvenirs to toss out along the way. It was sug- gested that the two McLeod County Outstanding Senior Hobbyists be asked to ride in the surrey. Tom Stibal made a motion that the Advisory Board and Recreation Department go together in a joint venture for such unit in 1980 Water Carnival parade. Motion seconded by JoAnn Gehlen and carried. New Business: JoAnn Gehlen reported that a Flea Market was planned for Friday, May 23, 1980 from 9:00 A.M. to 4:00 P.M., with a fee of $3.00 per display table. She asked if the 741-,_ SAC ADVISORY BOARD MAY 6, 1980 Advisory Board wished to serve lunch of rolls and coffee during the day. Tom Stibal made a motion to serve such lunch. Erna McKenzie seconded the motion, and it carried. Emma Lake appointed Tom Stibal to be in charge of the lunch, and Don Falconer to serve as cashier. JoAnn Gehlen also reported that she has the calendar already arranged for the summer as for trips and asked the Advisory Board to supply any other activities they desired. It was decided to continue the Bunco and Bingo parties each month. A motion by Erna McKenzie and seconded by Norine Riesberg to set the time of Bunco the last Monday in the month, starting June 30, with the Advisory Board taking charge. Motion carried. On June 5, 1980 a movie for all Gold Card Seniors and Seminar on Legal Affairs is scheduled at the State Theatre at 1:15 P.M. A suggestion was made of planning a potluck picnic and corn roast when the corn is available. Steve Jensen reported that eight new card tables for the Activity Center have been obtained. An election of officers for the Advisory Board was held. Vice Chairman Tom Stibal presided while nominations for Chairman were held. On motion by Don Falconer, seconded by Tom Stibal, all present officers were re- elected by unanimous acclaim. Motion carried. Emma Lake - Chairperson Tom Stibal - Vice Chairman Erna McKenzie - Treasurer Norine Riesberg - Secretary There was a motion to adjourn at 10:20 A.M. Respectfully submitted, Norine Riesberg Secretary MINUTES HUTCHINSON PLANNING COMMISSION TUESDAY, APRIL 15, 1980 1. CALL TO ORDER The regular meeting of the Hutchinson Planning Commission was called to order by Chairman Christen at 7:35 P.M. with the following members being present: Bill Backen, Don Erickson, Ted Beatty, Bob Otte, Clint Tracy and Elsa Young in addition to Chairman Christen. Absent: None. Also attending were Building Official, Elden Willard -and Fire Marshal, George Field. 2. MINUTES The minutes of the regular meeting dated March 18, 1980 and Special Meetings dated April 1, 1980 and April 8, 1980 were unanimously ap- proved on motion.by Don Erickson and seconded by Ted Beatty. 3. PUBLIC HEARINGS a) CONSIDERATION OF ANNEXATIONS RECOMMENDED BY CITY STAFF The hearing was opened at 7:37 P.M. by Chairman Christen. He ex- plained there were three separate areas to be considered and each would be dealt with separately. 1. Golf Course Road - Mr. Ron Horswell, the only property owner involved, stated he did not wish to be annexed into the City at this.time. He explained he recently spent $500.00 to re- pair the pump on his well and he didn't plan on using the City's services at this time. Doris Horswell stated they owned five acres of land but had no plans for future development and pointed out all of the services of the City are not available at this time anyway. 2. Clifton Heights area - Mr. Mike Long, an attorney from Glencoe, representing Hutchinson township, presented a "Joint Resolution to orderly annexation City of Hutchinson, and the townships of Acoma, Lynn, Hassan Valley and Hutchinson, McLeod County, Minn - esota" to the Planning Commission. This agreement was made irr the year of 1973 and certain areas could not be annexed for a period of ten (10) years. He questioned whether the City could legally annex this property before the year 1983. Mr. Bob Otte suggested having our City Attorney check into this matter. Mr. Dave Bruzek questioned when streets, sewers, etc. were plan- ned to go in. He stated most of the population of Clifton Heights were young and they therefore would be financially handicapped if they would have assessments added to mortgage payments. At pre- sent it is a quiet safe neighborhood where they don't need to 7- cl Hutchinson Planning Commission Page 2 worry about their children playing in the streets. He stated he was afraid if some of the streets go thru they would have increased traffic of people going to the "Velvet Coach ". He also had documents signed by the State and County stating the water had not been polluted. Mr. Gene Betker, resident of Clifton Heights, stated he wanted annexation for future development. He felt it would be better if Highway # 7 would not be the only access to Clifton Heights. Leonard Riemann, Clifton Heights, stated he felt that the storm sewers were a problem but he felt they were also a problem in other parts of the City as well. Roman Haas, Clifton Heights, presented petitions signed by seven- teen (17) property owners in opposition to the annexation. He felt this was a good number since there were twenty -four (24) contacted. He brought up the questions: a. What's proposed for the Luce'Line Trail? b. What's the future plan for the Utilities? C. Would the proposed railroad spur have any affect on them? ,. Mrs Gene Betker spoke indicating most of the people have known that by 1980 they would probably be in city limits. She felt that the children would be safer using proposed thru streets rather than the busy Highway # 7. 3. Jefferson Street area - Mr. Delwin Derifield, property owner, felt there was no advantage to being annexed into the City. He wanted to know what the cost would be for any assessments that would be charged to him. Chairman Christen explained that the City Engineer, Marlow Priebe, would be the only one that would have those figures.- Wayne Olivia, Hassan Valley County Clerk, stated he was opposed to the annexation also. Mr. Ted Beatty made the motion to continue the hearing at the next regular meeting to be held on May 20, 1980. Seconded by- Clint Tracy, the motion unanimously carried. Mr. Bob Otte stated he was very dissatisfied with the information he received from staff on this item. He felt the Planning Commiss- ion should be more informed. Mr. George Field then commented that he does not sit in on the meetings held by the staff concerning the items on the agenda and this is why he is not making any comments. Hutchinson Planning Commission Page 3 b) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY RALPH CLASEN The hearing was opened by Chairman Christen at 8:25 P.M. Mr. Elden Willard, Building Official, explained that because this property is in an IC -1 zone a conditional use permit is necessary to set certain stipulations. The building code would designate the type of construction which would be necessary. The suggestion had been made that the building be turned but Mr. Clasen felt the building wouldn't look good that way. He also felt by reducing the setbacks to five (5) feet there would be too much wasted space. Mr. Don. Erickson made the motion to close the hearing at 8:35 P.M. Seconded by Bill Backen, the motion carried unanimously. Mr. Clint Tracy made a motion to recommend approval to the City Council for the conditional use permit with the stipulation the building be three (3) feet from the alley and three (3) feet from all property lines. Seconded by Ted Beatty, the motion carried unanimously. c) CONSIDERATION OF REQUEST fOR VARIANCE SUBMITTED BY--MISCONTINENT THEATRE OF MINN The hearing was opened by Chairman Christen at 8:36 P.M. Mr. Christen explained due to the fact the present sign was non- conforming a variance was necessary to add to it. Mr. Chuck Brill, manager of the State Theatre, stated the sign was necessary for advertising purposes. He explained the structure will not be changed and that they also have plans to update the present sign. Mr. Willard inquired what the weight of the new sign would be. Mr. Brill stated it was very light because it was made of aluminum and plexiglas. - Mr. Bruce Peterson asked the Commission to consider what this will do for the downtown area. It no doubt will bring more people into town. Mr. Willard asked Mr. Brill what they had done in this situation in Willmar, Mr. Brill replied they had received a variance. On motion.by Don Erickson, the hearing was closed at 8:52 P.M. Seconded by Clint Tracy, the motion carried unanimously. Don Erickson then made the motion to-recommend approval of the variance for the addition of an 3' x 16' sign to the existing marque Hutchinson Planning Commission Page 4 with the stipulation the present sign be updated by repair and repainted by August 1, 1980. Seconded by Ted Beatty, the motion unanimously carried. The Commission wanted it noted this was approved because of three specific reasons: 1. The sign is used for protection for people waiting in line in case of inclimate weather; 2. It is a continuous changing sign; 3. It is the main source of advertising. d) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY MIKE'S MOBIL The hearing was opened at 9:11 P.M. by Chairman Christen. After a brief discussion, the hearing was closed at 9:12 P.M. on motion by Bill Backen. Seconded by Ted Beatty, the motion unani- mously carried. Ted Beatty made a motion to recommend approval to the City Council the granting of a conditional use permit as submitted. Seconded by Clint Tracy, the motion carried unanimously. e) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY MIKE'S MOBIL The hearing was opened at 8:55 P.M. by Chairman Christen. Mr. Mike Commerford explained by adding an island he could serve more cars at once. He will set back the office two to three feet to allow more space for larger vehicles such as campers, etc. After a lengthy discussion on whether or not this would reduce the conjestion Mr. Don Erickson made a motion to close the hear- ing at 9:10 P.M. Seconded by Ted Beatty, the motion unanimously carried. Ted Beatty then made a motion to recommend approval to the City Council to grant the variance with the stipulation that the south end of the island not be closer than ten (10) feet to the north edge of the sidewalk. Seconded by Don Erickson, the motion car- ried unanimously. f) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY MIKE'S MOBIL (SOUTHSIDE TERRACE) The hearing was opened at 9:14 P.M. by Chairman Christen. Jim McClure explained the plan to the Planning Commission. The area is zoned C -4 so therefore a conditional use permit is necessary. Chairman Christen asked Fire Marshal, George Field, if there was any objection on his part. He stated he had no objection. Hutchinson Planning Commission Page 5 Mr. Clint Tracy made a motion to close the hearing at 9:20 P.M. Seconded by Bob Otte, the motion carried unanimously. Mr. Ted Beatty made a motion to recommend approval to the City Council to grant the conditional use permit as requested. Sec- onded by Clint Tracy, the motion unanimously carried. g) CONSIDERATION OF PRELIMINARY AND FINAL PLAT FOR "OAKS ONE, TOWN- HOUSE" SUBMITTED BY JOHN MILLER The hearing was opened at 9:21 P.M. by Chairman Christen. After a brief discussion, Ted Beatty made a motion to close the hearing at 9:23 P.M. Seconded by Bill Backen, the motion carried unanimously. Mr. Don Erickson then made the motion.to recommend approval to the City Council of the preliminary and final plat for "Oaks One, Townhouse ". Seconded by Ted Beatty, the motion unanimously carried. h) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY FIRST STATE FEDERAL The hearing was opened by Chairman Christen at 9:24 P.M. Mr. Don Glas, representing First State Federal, explained the request. He pointed out on sketches where the building would be located, distance from property lines, etc. On motion by Ted Beatty, the hearing was closed at 9:34 P.M. Sec- onded by Don Erickson, the motion unanimously carried. Mr. Ted Beatty made a motion to recommend approval to.the City Council to grant a variance from 25' to 10' on each side due to the nature of the business. Seconded by Don Erickson, the motion carried unanimously. i) CONSIDERATION OF REQUEST FOR REZONING PROPERTY KNOWN AS "FREDRICKSONS" The hearing was opened at 9:35 P.M. by Chairman Christen. Mr. Christen explained where the area was and it was the consensus of the Planning Commission the area would fit in the "Comprehensive Plan" zoned as commercial. Ted Beatty made the motion to close the hearing at 9:36 P.M. Sec- onded by Bob Otte, the motion carried unanimously. Elsa Young then made a motion to recommend to the City Council to approve the request for rezoning from R -2, Multiple Family Resid- ence, to C -4, Fringe Commercial District. Seconded by Ted Beatty, the motion unanimously carried. Hutchinson Planning Commission Page 6 j) CONSIDERATION OF ADOPTION OF REVISED "COMPREHENSIVE PLAN" The hearing was opened at 9:37 P.M. by Chairman Christen. Mr. Wayne Olivia, Hassan Valley Clerk, inquired about the "Ring Road ". Mr. Bud Willard pointed out on a map where it had been determined it should be. It was explained, however, this might possibly change in time due to growth of the City and this is only a pre- liminary plan. On motion by Ted Beatty, the hearing was closed at 9:45 P.M. Seconded by Elsa Young, the motion carried unanimously. 4. OLD BUSINESS a) REVIEW SETBACK REQUIREMENTS - (REFERRED BACK TO PLANNING COMMISSION BY CITY COUNCIL TO ESTABLISH EFFECTIVE DATE FOR NEW REQUIREMENTS) Ted Beatty made the motion this item be tabeled since the City Engineer was not present. Seconded by Bob Otte, the motion unan- imously carried. b) AMENDING PARKING ORDINANCE REQUIREMENTS At a previous meeting on amending the parking ordianance, all of the items had been covered except the one entitled "car washes ". After discussion, it was decided six parking spaces per lane for all types of car washes would be adequate, four on the entrance side and two on the exit side. Mr. Ted Beatty then made a motion to set a public hearing for the next regular meeting dated May 20, 1980. Seconded by Bob Otte, the motion carried unanimously. 5. NEW BUSINESS a) REQUEST FOR ANNEXATION BY RICHARD SCHMIDTBAUER After a brief discussion, Mr. Bill Backen made a motion to recommend approval to the City Council the annexation request. Seconded by Elsa Young, the motion unanimously carried. b) DISCUSSION ON SOLAR HEATING REQUIREMENTS AND EARTH SHELTER REQUIRE- MENTS A discussion was held on what should be done to regulate the types of solar hearing devices to be installed and earth shelter homes that may be built in the future. Mr. Willard suggested perhaps a conditional use permit should be required. 14 Hutchinson Planning Commission Page 7 It was the consensus of the Planning Commission some type of con- trol should be established. Mr. Stan Droege, a gentleman in the solar heating business, stated he also felt this was very necessary. Mr. Ted Beatty made the motion to set a public hearing for May 20, 1980 to amend the zoning ordinance No. 464 Section 6.07, B 1 (d) by adding the following (3) Installation of solar heating equip- ment to the exterior of structure or land within the City of Hutchinson. (4) Land use for earth shelter structures and the construction of same. Seconded by Bob Otte, the motion carried unanimously. 6. ADJOURNMENT There being no further business to come "before the Commission at this time, the meeting was adjourned at 10:25 P.M. on motion by Bob Otte and seconded by Ted Beatty. The motion unanimously carried. :it 11 Ro L)e rt s , -]-Lz;,t . of P-abi i c -_12 3ruo--- pc-��_rso-, Council :n-.al, I v.--, ewi jtns -oor::-* Pr- CZ,--r.-Ir. 3 -4 --irector of I ?U__j iC 7o r';r Sc� r i Ci- I - Fort-ster -.9r, nno . , �, L Leader, ar3 3racc 3an:3te3c` Becretusrv. -e -ed the -ectir_ w- t r a - c s o Chair�an Da sett ope - ___alas a, April n V-i c-.- wire rep-- an] a p pro ! e 3, 3ruc e Pct. e r�_= t t i n , 5 c z n J by '.1 a r 3 -H a,-z - e - - I a 3oaca agreed t h c s 7r a par:: w c 5 t c f 3 a cone ::'U i c u A is t-)o SMBII an area to put in a smEs11 51:3::!on3 -T.--:�' Par': ."as o0enF on -,Dnne-_ticu'U wa-2 1=--i--.1e3 sr3 s---de3 3ru3e Ericson repor-t,,_J t':e -o-_;rcil aCDrovtaj a ;lave pro -ram -or 1930 ar.3' -;ill :)o---i-:)ly inlJ rcjorze. Arts pro rim will be heold one f-_a-.ur;.-_- a --op,strrt __U circus an3 lancin- in 1-1 ;c Par '-:9. On Par :)£r-_its '_'r. :amen =a--;c a �_-ti;_-n 3-_`_-ol finctions be eexe --.pt from c h a r --e for P Ca. r K per nits, a e c o n 3 e 3 by Roy i o s c n ::3 _- 2 p r 0 -! -a d by t -I c 3 0 .3 r 3 Ad iitiona1 e;.,, -_ -, t i o r s s 'I! o --, 1 _' be 3 - o ro v e d '-- y t - -z i -V y n c 4- 1 . Don F31coner mad,- a motion ::r. tioberts 'an: "r. 11r4cs-.n's reports be ac_-Cotej ,3econ6e6 by Bruce 7-ricson, and acce:)ts] by Priebe reuiewe6 the City uDda-.ed,,comore~-?nsiv� land use _wide clan and apologized for not brinin- It to tae atu-.cntion of 3o�r3 a. it ia_= be--n approved by tee City Council and t -e Plenninr :4e re.)orted Richard Sclimiitbauer ownin-- lan3 e3q'U of 1:,6 Vocational Sc!-ool has asked to be anr excd to Cit.' a--- 11t.iqlators as*,£-_; for 3=_vtloD�rq to have stor-.:' -ewer arEas desi:nat';d for the arcs. 5-� arcs . nas De-n dESl 3ti for a p3r','-, area. "r -Priebe also askmod a'----u-. purehasin-I Tartan Par'., for a st,l.ve e plant as V_ -oresent pla.t will b-Lco-e ingdequate in other' ;:i it u'ou13 i,_=ve to be rnove3 to the outskirts of t�_Ic city vi'lich would be m,ch -=e e-.,:zen_ivc. e. t'a Boar3 iqB> in g7reement , 1:r. Priebe was 5 . Co. ;.,3aI3 have to be consj.lt--3 as they lied donated money for the orizir31 purch3s,& and t.-.e would have to ue transferred un'er the "Tartan Park ns _,e.• 1:r. pr_ibe :.,2nted t--.r Board to be aw3rF_ of the possibilities on re3esi--n plans bein- drawn up tho not in the im.-media-LC future. Steve iensenlc low inco-:-.e ascistsnce for children betws- n q- 12 was f2vorej by thU - The Park maintenance neople ere in fa.,or of sauttin- of" the East end road in 'U:e 'IoDher -3!npfir=- cite 0 ot'ner business the meetin- was 9djourned by -Iasir!nan Da--ett at 130 P.',• t'',e next roon rnneetin to be held June kuh. Respectfully submi-_te , ;race Sa-stead Seely., T REPORT OF THE RECREATION DEAPARTMENT for the Month of May The summer program will begin on Monday, June 9th and to date we have received the followint registrations: Swimming 650 T -Ball at Linden Park 85 T -Ball at North Jaycee Park 60 Mini Soccer at Linden Park 30 Mini Soccer at-North Jaycee Park 10 Peanut I Baseball 90 Peanut II Baseball 70 Youth Softball 70 Kicks Soccer 60 Babe Ruth Baseball 15 Midget Softball 10 TOTAL 1,150 In addition to these registrations we currently have 90 adult softball teams participating in the softball program. The City Council has given the okay to go ahead with the archeologicial survey of McDonalds Park although we have not yet received the final contract on the grant. It looks favorable that we will get some additional personnel for supervision of the programs through CETA. The Youth Hockey Association requested in March that a spot at Linden Park be leveled in order to have a hockey rink installed next fall. The area has been surveyed and this should be able to be done this year, however, this will only be temporary unitl the Master Park Plan is completed with a detailed site plan for each park. I would also like to see another ballf ield established in that area since when we did our survey of 1979 summer participants 75% of all participants lived with one mile of Linden Park. This will greatly aid the ability to add'more instruction to our youth programs. The summer staff has been hired and all are residents of Hutchinson. They are: Swimming Instructors -Mary Mike Julei Debby Robyn Tammy Erickson(supervisor) Getske Hoeft Zimmerman Reece Mo ehr ing Julie Arlt - T -Ball JoAnna Mahling - Softball, T -Ball Mark Jensen - Peanuts Margaret Mueller - Softball, Soccer Res ectfully submitted, Br ce Ericson MINUTES Park and Recreation Boar - April 2, 1980 The Park and Recreation Board met with "Bud" Daggett, Don Falconer, Ray Johnsen, and Kathy McGraw present. Also present were Fred Roberts, Superintendant of Public Works, Bruce Ericson, Recreation Director, Bruce Peterson, Council Representative, Steve Jensen, Recreation Coordinator, Dick Lennes, Community Education Director, and Grace Sansted, Secretary. The minutes of the March meeting were read and approved by Chiarman Daggett. Mr. Daggett brought it to the attention of the Board that council representative, Bruce Peterson can introduce and approve motions made with the Board. Two guests were introduced, Larry Olimb and Gilberts Vasques Jr.. They introduced a new program for teens which they would like to run on Friday evenings in the Old Armory. The program would consist of four hours and include disco dancing, hair styling, and modeling. They indicated that they have contacted Lichfield, Willmar, Cosmos, Paynesville, and Cokato for possible future programs. Their proposal stated that they ould receive the first $300 of the gate-plus 50% of the gate over $300. They would furnish.'all disco and sound equipment. Bruce Peterson made a motion to further discuss their proposal and have the Police Department check their references. The notion was seconded by Ray Johnsen and approved by the Board. Fred Roberts gave his report and stated he has had inquiries about playground equipment for several parks. The Lions Club has offered to donate some playground equipment for a park this year, He also would like the Hockey Association to remove the boards from Linden Park. Bruce Ericson presented a calendar of events and a work study man hour report. Mr. Falconer made a motion to accept Mr. Roberts' and Mr. Ericson's reports, it was seconded by Kathy McGraw and approved by the Board. Mr. Johnsen stated that the Kiwanas have already committed themselves to donating $1500 towards an electronic scoreboard at one of the fields at McDonalds Park. Mr. Ericson stated he has also had interest from the Jaycees, Elks, and Legion. A motion of approval on the scoreboards was made by Kathy McGraw, seconded by Don Falconer and approved by the Board. Mr. Ericson requested approval of a weekly radio program with KDUZ . which would be aired at 8:15 a.m. every Saturday morning. Mr. Johnsen made a motion to approve the radio program, seconded by Mr. Falconer and approved by the Board. The Board also made a recommendation to the City Council that Golden Gloves Boxing be allowed to have a franchise in Hutchinson. Mr. Roberts reported that the Legion Park shelter has been approved. Mrs. McGraw asked Mr. Roberts to look at the poles at the tennis courts, She said they seem to be coming out of the ground. Mr. Daggett adjourned the meeting at 8:00 p.m. The next meeting is to be held on May 7th. Respectfully submitted, Grace Sanstead, Secretary �� REPORT OF THE RECREATION DEPARTMENT for the Month of April 1980 Registration for summer programs has been steady and most of the softball leagues have been filled. We anticipate softball registrations will include the following teams for the summer of 1980. Men's Fastpitch 8 teams Boy's Fastpitch 8 teams Girl's Fastpitch 4 teams Co -Rec Softball 4 teams Women's Slowpitch 8 teams Women's Church Softball 8 teams Men's Church Softball 11 teams Men's "C" Slowpitch 12 teams Men's "B" Slowpitch 10 teams TOTAL 73 teams Not included on this list is the 3M League and Women's Fastpitch. These 73 teams represent an increase of 4 teams over 1979 in the same leagues. Many of the leagues this year decided to do without regulation umpires in order to cut costs. Some leagues will umpire their own %awes, others each others games and the Jaycees are scheduled to umpire on of the leagues. We have done this in Flag Football and Volleyball and found it to be very successful. We have started a weekly radio program with KDUZ which can be heard Saturday mornings at 8:15 a.m. Each week we have a special guest who is connected in some way with the recreation programs. To date we have had guests involved with swimming, volleyball, tennis and the Arts. We have not yet received a contract on the McDonalds Park project. There has been a delay of the grant money at the Federal level and although our grant concerns only State money, contracts connot be released at the State level until the delay at the Federal level has- been resolved. Two commitments have been received on the donation of scoreboards for the complex. There has been a very favorable reaction towards the addition of these scoreboards. The City Council has approved a franchise for the - Golden Gloves Boxing . program in Hutchinson for 1980. Currently all the Hutchinson boxers fight out of Glencoe. With this new franchise Hutchinson will be able to form a seperate team and possibly hold matches in Hutchinson. These arangements will be finalized in late summer or early fall. At the last meeting a Friday evening teen program was presented by Larry Olimb and Roberto Vasques. Since then reference checks have been made and have turned out favorable. Many details still need to be worked out before the final proposal will be made. Registration for summer programs will continue in May with the registra- tion deadline for the team activities being May 23rd. By the June 4th meeting a complete report on the total summer program will be available. Respec Willy submitted, $ruce Ericson DOWNTOWN DEVELOPMENT ADVISORY BOARD Tuesday, April 22, 1980 The meeting was called to order by Chairman Quade at 12:00 noon with the following members being present: Don Abbott, Jay Alrick, Don Glas, Tom O'Connell, Don Erickson, Tom Savage, Robert Stearns, Marlin Torgerson, Lloyd Torgrimson and Ted Beatty in addition to Chairman Quade. Ex- officio members attending were Mayor Westlund and Clarice Coston. Also attending were Consultant Clarence Simonowicz, Administrative Assistant, Gary Plotz, City Engineer, Marlow Priebe, Building Official, Elden Willard, and Dev- eloper Mark Parranto of J.E. Parranto, Inc. The minutes of the meetings dated February 12, 1980 and February 25, 1980 were unanimously approved on motion by Lloyd Torgrimson and seconded by Ted Beatty. Mr. Marlow Priebe, City Engineer, distributed data prepared for 1980 Off Street Parking Assessments based on figures from the assessor's office. It was explained these figures were based on 100% assessment for 1.5 to 2.0 million dollars. Also the amount of time for repayment could prob- ably be lengthened. It was explained to the Board that if a new tax increment district could be established where the shopping center south of town is located, tax increment financing could ,possibly be used to help finance the parking project for downtown. Ted Beatty mentioned that the property owners would want exact figures prior to a public hearing. Marlow Priebe, City Engineer, stated that this could be done. Tom Savage suggested giving credit to the businesses who already have pro- vided off street parking. Marlow said there is nothing definite but that could be a possibility. Mayor Westlund asked the committee --how they felt the people would feel about this. Lloyd Torgrimson felt if figures for credit were available it would probably help. Tom Savage said he would support the project if it is done now- Mr.-Jay Alrick made the motion to accept the proposed parking plan as a concept for the downtown parking. Seconded by Ted Beatty, the motion unanimously carried. Bob Stearns asked if anyone had contacted the school to see if they would provide parking for themselves. Mayor Westlund stated this is being work- ed on at the present time. Mr. Clarence Simonowicz suggested perhaps the news media and schools be notified of this. Mr. Plotz stated he felt it best if they were not noti- fied at the present time. Downtown Development Advisory Board Page 2 Mr. Ted Beatty then made a motion to recommend approval to the City Council to give approval to Administrative Assistant, Gary Plotz, and Consultant, Clarence Simonowicz to prepare a tax increment district which would include the shopping center south of town. Seconded by Bob Stearns, the motion unanimously carried. Mr. Parranto of J.E. Parranto, Inc. proposed developer of the Down- town Mall suggested doing the project in phases beginning with 40,000 square feet on the ground level. The building would be built so that a second story could be added on later if needed. Within sixty (60) days the design, elevations and working drawings should be ready. Within ninety (90) days financing plans should be available for review. Miller & Schroder have been contacted and Mr., Parranto mentioned he had other contacts he felt may be interested. Mr. Tom Savage made a motion to recommend to the City Council approval of the "Joint Planning and Development Agreement" between the City and J.E. Parranto, Inc. Seconded by Tom O'Connell, the motion carried un- animously. Fire Hall Mayor Westlund informed the Advisory Board that a new referendum for the fire hall is being talked about. Nothing is definite at this time. Within-one week the type of- structure will be determined. There being no further business to come before the Board at this time, the meeting adjourned at 12:55 P.M. DOWNTOWN DEVELOPMENT ADVISORY BOARD TUESDAY, MAY 6, 1980 The meeting was called to order by Vice - Chairman Bob Stearns at 4:40 P.M. with the following members being present: Don Glas, Don Erickson,_ Lloyd Torgrimson and Ted Beatty in addition to Vice - Chairman Bob Stearns. Ex- Officio members attending, -were Mayor Ralph Westlun.d. and Clarice Coston. Also attending were Consultant Clarence Simonowicz, Administrative Assist- ant, Gary Plotz, and Building Official, Elden Dillard. Councilmen attend- ing were Ken Gruenhagen and Milt Lueneburg. Mr. Stearns then turned the meeting over to Mr. Simonowicz, Consultant, who opened with the subject of parking. He went on to say that the bond- ing people recommend that the parking lot improvement bonds be repaid half by assessments and half by other city revenud. He then distributed a book- let entitled "Development District # 4 /Tax Increment Finance Plan ". Mayor Westlund asked Mr. Simonowicz where the figures for the projected new construction 1979 -1981 were.ar.rived aa. -. Mr. Simonowicz replied -those figures were purely estimates. Mr. Simonowicz then went on to say the proper procedure would be for the Downtown Development Advisory Board to recommend this plan to the City Council and they would then set a public hearing date. Also meetings should be set up with the school board and county commissioners. Changes in this plan can be made up until the time of adoption. Ken Gruenhagen questioned why the railroad renovation was included in this program. He stated he was under the impression this was included in the motel project. Mr. Priebe, City Engineer, explained that the spur must be built before the land for the motel can be purchased. Mr. Gruenhagen then asked what if the motel project doesn't go. - -- Mr. Priebe explained the industrial area north of the elevator is desirable for future use of the rwilruad and that this was 'a°request of the °'el -evator. Mr. Gruenhagen also questioned when had it been determined that the City would pay 50% of the parking assessments. Mr. Simonowicz stated he wasn't sure when the change took place. He ex- plained that the cost was so very high so a way for the City to pay half of the cost was established. Mr. Plotz, Administrative Assistant, stated that amendments to this plan are anticipated.' One such amendment would probably be with the school district. 7- J21 I Downtown Dev. Advisory Board May 6, 1980 Page 2 Mr. Simonowicz stated if adoption of this plan were to take place, two things could happen: 1. $770,000 worth of increment bonds could be issued without notifying the school district or county; 2. $127,000 /yr. from the shopping center taxes could be used for a park- ing assessment program. Mr. Jim DeMeyer then spoke asking the group how they could justify a tax increment parking lot arrangement that was supported by the tax payers money when places such as Happy Chef, Gambles, and Farm & Home had to provide their own parking and would not benefit from such a project. He went on to say he felt this was very unjust. Mr. Simonowicz read a State Act which gives Cities the "right" to use tax increment financing for public purposes.. After discussion, Mr. Ted Beatty made a motion to accept this report en- titled "Development Dist. # 4 /Tax Increment Finance Plan" and recommend its adoption to the City Council. Seconded by Don Glas, the motion un- animously carried. 1404 There being no further business to come before the Board at this time, the meeting adjourned at 5:45 P.M. .UTCHINSON CIVIC ARENA BOARD MINUTES MAY 21, 1980 The Board of Directors of the Hutchinson Civic Arena met on Wednesday, May 219 1980 at the Hutchinson Civic Arena. The following persons were present: Rollie Jensen, Ward Haugen, Bruce Peterson, and Rat ph Neumann. The meeting was called to order at 7;00 AM by Chairman Jensen. The minutes of the April 16. 1980 meeting were approved. Motion by Ward Haugen, Second by Bruce Peterson, Ralph Neumann reported that approximately 90 people came out for the trial roller skating session.. The attendance was dissapointing. The:re,was ,a problems were not being able to get skates for renting. The steel roller skates worked OK. The floor is too rough for regular roller skates due to the expansion joints. We would be competing with Litchfield. (They have no expansion joints in their floor) The concensus was to keep trying open skating. Ages 8 to 14 seemed to be the most popular. Ralph Neumann asked for permission to take sign advertisers to concilia- tion court. There is $125.00 due from each of the following: 3 Gabled Pub, Suzuki, Wally Teich, Dean Hanson, Jerry Eischens, Trails End and Krasens. Thee recommendation was to write a personal letter and if still no response, turn the accounts over to the City Attourney. There are three applicants to date for the Civic Arena Coordinators job. A final decision will be made by July 1, 19809 There has been no approach regarding summer ice from the HYHA. The utilities budget for 1980 is $18,000.00, YTD cost is $12,000.00. The HYHA must start looking at raising rates for Youth Hockey Ice use. It should be in the area of $25.00 per hour. Last year 360 hours of ice were used by the HYHA at $1200 per hour. Rates must be increased to keep the program going. St. Cloud Youth Hockey pays $22,000900 for their ice. Rentals from outside the City pay $45.00 per hour. The school pays $35.00 per hour. Ralph Neumann will review the Budget and suggest a figure to go to the Park and Recreation Board. Ordinance # 519.regarding the Community Center Board will be revised as of July 10 19800 The Civic Arena Phone will be connected to the City Hall phones. The next meeting will be held an June 18, 1980 at the Prairie House. - The meeting is scheduled to begin at 7 :00 AN and will be the last meeting of the Board. Motion to Adjourn by Ward Haugen, Second by Bwce Peterson, Notion passed. Res ectfully Submitted, y e A. Block - Secretary n POLICE DEPARTMENT MEMORANDUM . • :.. FROM: John Gregor DATE June 1, 1960 I've checked the area in question and can see no problem with issuing a special use permit to Swanke Motors if the following conditions are met: 1. No vehicles can be parked within 20 feet of the intersection of 1st Ave. N.E. and Hassan St. This would allow visibility at the the intersection. 2. No vehicles be parked in front of the residence at 26 No. Hassan. I talked with the owner, Mrs. Dale Kruger, and she stated she had no objection. She would like one or two spots open -for - their - visitors. 3. All vehicles be parallel parked. This would allow for a smooth flow of both North and South bound traffic on Hassan. 4. Special use permit should expire no later than November 1, 1980. This would eliminate any problem which might arise with snow removal during the winter months. 6ohn C. Gregor j 205 ncs ��omm�d ArjeoYi9 -4_- P Ro, w', '16 r J, lAI fr7--1 '40417ye g -.G Swanke Motors, Inc. 145 Washington Ave. E. Hutchinson, Minnesota 55350 879 -8071 To: Honorable Mayor & City Council of Hutchinson Re: Conditional Use Parking Permit Dear Members of the Council: cooc - 32021 M.,y3J �N N �+LJ N By w"U May 9, 1980 Due to economic conditions, we currently have an exceedingly high inventory of new and used vehicles. Under normal cond- itions our dealership has adequate display area. Our dealership requests a Conditional Use Permit be granted to allow the display of new vehicles on Jefferson St. directly east of our Body Shop and continuing south to the Main Build- ing. The vehicles will be displayed in such a manner that they will not hinder street traffic flow. Your consideration of this request will be appreciated. Sine 'rely, ;James A. Swanke /President JAS /jlr tN 9 �J The to Savings, Service & Satisfaction E BUICK r OtDSMt76ttE POW � (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 June 10, 1980 TO: Mayor and City Council FROM: City Engineer SUBJECT: 1980 Improvements We have checked all the bids submitted and find the following: Letting No. 1 James W. Hanson Const. Co.-- - - - - -- Base $ Alternate "A" - $255,991.00 Base & Alternate "B" - $276,103.50 Duininck Bros. $ Gilchrist-- - - - - -- Base & Alternate "A" - $307,768.10 Base $ Alternate "B" - None Progressive Contractors, Inc. - - - -- Base $ Alternate "A" - None Base $ Alternate "B" - $336,115.88 Atkinson Blacktop, Inc.----- - - - - -- Base $ Alternate "A" - $268,909.00 Base $ Alternate "B" - None Alternate "A" bid was for bituminous surfacing and Alternate "B" bid was for concrete paving. The Engineer's estimate for this letting was $285,820.00. I recommend you award a contract to James W. Hanson Const. Co. in the amount of $255,991.00, which is for the base bid and Alternate "A ". Letting No. 2 Nodland Associates, Inc .--------- - Juul Contracting Co --------------- Julian M. Johnson Const. Corp.--- - Progressive Contractors, Inc ------ Rauenhorst Corp .------------ - - - - -- S. J. Jacobs $ Sons --------------- Kirkwold Construction Co.--- - - - - -- Burschville Construction---- - - - - -- Glen Feda, Inc -------------------- Northdale Const: Co., Inc.-- - - - - -- $393,782.00 $355,666.93 $422,124.00 $344,806.35 $449,835.50 $397,124.42 $373,165.55 $356,475.05 $411,872.50 $366,832.80 7,otl Mayor and City Council 1980 Improvements June 10, 1980 Page 2 The Engineer's estimate for this letting was $354,730.00. I recommend you award a contract to Progressive Contractors, Inc. in the amount of $344,806.35. Letting No. 3 Juul Contracting Co.-------- - - - - -- $25,533.00 Glen Feda, Inc-------------- - - - - -- $35,040.00 The Engineer's estimate for this letting was $20,000.00. I recommend you award the contract to Juul Contracting Co. in the amount of $25,533.00 ; this project will be paid from sewer and water funds. Letting No. 4 Juul Contracting Co $11,695.70 Tipka Construction Co.------ - - - - -- $16,223.08 The Engineer's estimate for this letting was $7,500.00 I recommend you award a contract to Juul Contracting Co. in the amount of $11,695.70; this project will be paid from sewer and water funds. 1980 Street Maintenance Material Ashland Petroleum Co.------- - - - - -- $19,470.00 Koch Asphalt Co.------------ - - - - -- $19,425.00 L. N. Sickels Co.----------- - - - - -- $19,395.00 I recommend you award a contract to L. N. Sickels Co. in the amount of $19,395.00 to provide maintenance material for 1980; said product to be paid from Street Department Budget. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv 01 CITY OF HUTCHINSON IMPROVEMENT BOND BIDS RESULTS OF BID OPENING JUNE 10, 1980 4:00 P.M. 1st National Bank of Minneapolis 6.083% Citizens Bank of Hutchinson Carleton D. Beh Company 6.142% Bancnorthwest 6.2876% Crown &*Marcotte Dain, Kalman & Quail 6.3138% American National Bank Allison Williams Piper, Jaffray & Hopwood Northern Trust Company (Chicago) 6.33153% "'Ll I � 5 ?�-j erL— HAZEL BASEMAN PROPERTY $40,000. purchase price 8,000. principal per year 8% interest 1979 summary INCOME $480.00 Fred Lutzke 400.00 Hedvig Mueller 262.50 Kathy Fluhrer 1740.00 Mary Perrson 2882.50 Expenses $8000.00 Hazel Baseman principal 2400.00 " " interest 500.00 roof repair 50.00 rug (Hedvig Mueller) ,'505.54 real estate taxes 674.17 Hutch Utilities 145.00 estimated Water,Sewer,Refuse charges $ 12,274.71 FROM: (612) 879 -2311 ITY OF HUTCHINSON -' 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 January 30, 1980 Mayor and City Council Elden Willard, Building Official SUBJECT: House on Lot 8, Blk. 50, N 112 City, 66' x 132' Former Owners: Hazel H. Baseman & Laura B. Jensen CD: City of Hutchinson, Minnesota Following an inspection on January 29, 1980, of the house located at the above- referenced location, it would be my recommendation that it be demolished and basement excavation filled, compacted and land filled to level of existing grade or a grade to provide adequate drainage for probable use as a parking lot. The inspection noted the following items would be required to comply with local housing codes. 1. Remove existing roof cover on main roof area of house, replace rotten and decayed soffitts and roof boards and install new roof covering. (Estimated cost - $1,500.00.) 2. Install bathtub or shower in upstairs living unit. (Estimated cost - $500.00.) 3. Repair plaster, floor covering and paint or paper upstairs living unit. (Estimated cost - $1,500.00.) 4. Electrical wiring is old and of questionable standard of safety for todads use. Estimate to update wiring has not been made. 5. Installation of fire alarms. 6. Exterior siding and weather flashing is in need of repair and maintenance. In view of the cost for the above items and liability to the City, I question the feasibility of continuing the use of this house as rental units beyond June 1, 1980. pv cc: Gary D. P1otz Marlow V. Priebe George F. Field Fred Roberts Sincerely, CITY OF HUTCHINSON Elden Willard Building Official (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June 6, 1980 TO: Mayor and City Council -- — — — — — — — — — — — — — — — — — — FROM: Gary D. P1otz, City Administrator — — — — — — — — — — — — — — — SUBJECT: Bids on Removal or Demolition of Buildings -------------------------- - - - - -- Three buildings are available for bidding on removal or demolition: 1. 65 Second Avenue N.E. (Ken Tenney Rental House) 2. 45 Second Avenue (First National Bank Warehouse) 3. 25 Franklin Street N. (Hazel Baseman Rental House) Items No. 1 and 2 involve the agreement with the LAWCON program to complete the clearance of the property. Item No. 3 is the house the City purchased on a contract for deed. Hazel Baseman has granted permission to remove the structure and continue the contract for deed. See attached letter. To allow for the renters to move, a bid opening date of August 1, 1980 on all properties is recommended. Attachments /ms 9 a- (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: - - May 28, 1980 - - - - - - - - - - - - - TO: Hazel Sitz, Personnel Coordinator -------------------------------- FROM: Bruce Ericson, Recreation Director -------------------------------- SUBJECT: — Swimming Instructor Replacement Previously I recommended six Water Safety Instructors (WSI's) for the summer swimming program. Since then one instructor has accepted employment elsewhere. Therefore, I am recommending the following person for a replacement to teach swimming this summer. She will have her WSI Teaching Certificate prior to the start of the lessons. Tamie Moehring, 845 Maple, Hutchinson TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR_ S Recommend approval of the above request. q- 0, 1 i i- RETAIL "ON SALE" ,Ptate of of nne5ota, COUNTY OF McLeod City _ - -- ._.OF Hutchinson City Council Of {fie Cozy ..............Of. Hutchinson To the- ........... .. ........................ .... .............. State of Minnesota: Street Rods Unlimited two days_ ..- hereby appl1eS for a licenaa for the term of-- _____---........... - from. the------- ... - - -- 5th of._ July _. -__._ _._ -._ ---- _....... — , 198D, to sell At Retail Only, Non - Intoxicating Malt LiquoM as the same are defined by law, for canaumption "OX" those certain prem,iaes in the ...... --. -- - - - -- _City.. - - -- -- -- -- -- -- Hutchinson - desarzbed as follows, Car Show and Rod Run McLeod County Fairgrounds at which plaoe said applicant ..... .operate.-.14 buointm of and to that end represent ...... and state... -pis follows: That said applicant ........... _ is .... a ........... ................. - .- . citizen ......... of the United States; of food moral oharaoter and repute; and ha.s. ........ attained the aka of �1 years; that..._.. -• - - -- he--- is-------- ........._.. ..........proprietor....._. -of the establiahm.ent for which the license will ba issued, if . this application is.,�rgnted. That no manufacturer of such non -intoxicatin¢ malt liquors has any ownership, in whole or in part, in said businzas of said applicant- _...or any interest therein; That said applioant ...... m.alce.__.this application pursuant and subject to all the laws of the State of Hinnesota and the ordinances and regulations of applicable thereto, which are hereby made a part hereof, and hereby agree :..... to obsmve and obey the same; . ............ ..... ....... _ - -- - - - - - - (Bin rub otter ,.pnSramanu, if an7. of local htalaibn+) /J/LU Eaoh applicant further states that he is not now the holder of, nor has he made application for, nor does he intend to make application for a Federal Retail Dealer's Special tax scamp for the sate of intarioaiin f liquor. JUN 1980 PAID Dated . June 3 1980 .Bppiioant._.. P. D. dddress I7`'`+ - . " (612) 879 -2311 CITY OF HUTCHINSON HUTCHINSON, MINN. 55350 WEST 55350 June 3, 1980 TO: Mayor and City Council FROM: City Engineer SUBJECT: Bluff Street Bridge Attached is an estimate for the repair to Bluff Street Bridge, from Miller, Miller and Mac. I recommend that the work be done by Miller, Miller and Mac. Subsequent to repair of same the light standard will be reinstalled. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer PV attachment cc: Police Dept. q- -4&. MILLER, MILLER & MAC, INC. GENERAL CONTRACTORS P. 0. Box 248 HUTCHINSON. MINNESOTA Since 5 5 3 5 0 Tel. 587 -3008 1934 May 28, 1980 Marlow Priebe City Hall Hutchinson, MN 55350 Dear Mr. Priebe; Re; Bridge over Crow River at Bluff Street We propose to furnish labor and material to remove one damaged concrete pier and light stand base and to reconstruct as was with light anchor bolts, inbeded plaque. Total Price; $756.00 Sincerely, Richard L. McClure President (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June 6, 1980 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: CONFIRMATION OF APPOINTMENT OF DOUG MEYER AS MOTOR POOL SUPERVISOR , The City Council named Doug Meier to fill the new position of Motor Pool Supervisor after interviews recently. Formal action for this appointment should be taken. He would assume his new duties on Monday, June 30, 1980, at Grade IV, Step 5. Respectfully, 4•S' j, 9 -/. (612) 879 -2311 iHU�lf1' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: June 6, 1980 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: CONFIRMATION OF APPOINTMENT OF PENNY KLITZKE AS RECREATION SUPERVISOR The City Council named Penny Klitzke to fill the position of Recreation Supervisor. Formal action for this appointment should be taken. The appointment may be effective on Monday, July 28. (It is noted that Steve Jensen, Program Coordinator„ will be leaving City employment at that time to return to school.) Penny would spend the early weeks of July helping a new secretary learn her job. Recreation Supervisor is a salaried position in Range IVa. Respectfully, f L -. 7-y (612) 879 -2311 C/T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: June 6, 1980 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: AUTHORIZATION TO FILL VACANCY - PARKS & RECREATION SECRETARY Due to staff changes in the Parks and Recreation departments, we are advertising for full time secretary to fill a vacancy. In order to allow for an adequate training period, it is requested that the new employee be authorized to begin work on July 7. The name would be submitted for approval after the interview process, which will take place later in June. Respectfully, Attachment: Job Description - Secretary, Parks & Recreation q- - b' , JOB DESCRIPTION - CITY OF HUTCHINSON, MN June, 1980 21.5 II - 1-6 TITLE: SECRETARY TO PARKS AND RECREATION DIRECTOR $3.95 - 5.05 DEPARTMENT: PARKS AND RECREATION SUPERVISED BY: DIRECTOR OF PARKS AND RECREATION SUMMARY: THIS IS RESPONSIBLE CLERICAL AND SECRETARIAL WORK OF A VARIED NATURE DUTIES AND RESPONSIBILITIES 1. Performs complex typing tasks, such as setting up and typing statistical reports, tabulations, research reports and special projects. 2. Types correspondence, memoranda, reports, invoices, statements, notices, bulletins, meeting agendas and minutes and other materials from rough draft or verbal' instruction. Mails publications, invoices and bulletins. 3. Establishes and maintains file systems; files materials, keeps records, sorts active from inactive files, designates obsolete materials to be removed from files. 4. Compiles and prepares reports for administration and public use. Prepares bulletins, questionnaires and other documents. Makes various arithmetical computations on materials assembled. 5. Types stencils. Operates duplicating machines, adding machines, and other office equipment as necessary. 6. Interviews, screens and refers callers; answers inquiries to provide information on departmental services and functions. 7. Maintains appointment schedules. Schedules use of facilities. 8. Processes registrations -for participation in recreational programs. 9. Types news releases and delivers these articles to the Leader office. 10. Attends and takes minutes of all Park & Recreation Board and Tree Board meetings. 11. Performs related duties as required. EQUIPMENT: Typewriter, copy machines, and other office equipment. DESIRABLE QUALIFICATIONS Training and experience in responsible secretarial or clerical work. Ability to establish and maintain effective working relationships with others. Ability to deal with the public (all age groups) courteously and tactfully. , Some personal interest in sports. WORKING CONDITIONS Office conditions. -,nsiderable public contact. S evening meetings. (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 June 5, 1980 TO: Mayor and City Council FROM: City Engineer SUBJECT: Ventilation - Well Houses We have had problems from time to time with over heating of the motors which causes them to stop pumping. This has an adverse effect on providing full water supply for the City. To correct this, we propose to install ventilation fans in the pump houses. We have received the following quotations: PRO ELECTRIC - $1,990.00 QUADE'S - $1,785.00 I recommend approval of Quade's. Sincerely, CITY OF HUTCHINSON -3 �• �� Marlow V. Priebe City Engineer pv attachments q-Lf Q u a d e's, inc. H. P. QUADE Plumbing, Heating and Electrical Contracting Phone 879 -8031 HUTCHINSON, MINNESOTA May 23, 1980 City of Hutchinson Hutchinson Water Treatment Hutchinson, Minn. 55350 Dear Sir: X s We are pleased to quote to you ventilation fans and dampers for pumphouses 4 and 5 for the total sum of $595.00 each. This quote in- cludes all pertinent material and complete installation. Quade's looks forward to the opportunity to serve you. Yours truly, Quade's Inc. Ranny Bomstad y QU*ATION From To "4W Inquiry No. Datecj[9- Terms Prices quoted are F.O.g Delivery L We are pleased to quote as follows. Your inquiry Quantity Description ;� Price Amount Z- 3 � / XA k1 l�07or 2 Lov </' S By i' TOPS FORM 3448 LITHO IN u s A //91n (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June 6, 1980 TO: Mayor and City Council -------------------------- - - - - -- FROM: Gary D. Plotz, City Administrator- - - - - - - - - - - - - - - SUBJECT: Acquisition of D. A. Wesloh- Property -(35 Second Avenue N_E.) - LAWCON G Project - rant The last parcel to be acquired under the 1979 LAWCON (Parks) Grant is a rental house at 35 Second Avenue N.E. The appraisal, as in previous acquisitions, has been updated by the certi- fied appraiser (C.R. Pelton & Associates) based on a standard appreciation rate of 17 per month from the date of the appraisal. The update appraisal on this property is $25,000. Mr. Wesloh has verbally agreed to sell the property for $25,000. Ite, further - more, will be eligible for a $2,500 relocation claim. This would complete the purchase of property under the LAWCON Grant. Approval is recommended. /ms r Y (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June 6, 1980 TO: — Mayor and Ci Council — FROM: _ Gard D _ Plat Z, City Administrator -- — — — — — — — — — — — — SUBJECT: —Fence on East Proper Line - Delmai Pittman PUD— — --- — — — The City Council Resolution No. 6325 for the Conditional Use Permit granted for the Pittman Planned Unit Development (PUD) requires a fence along the east property line., Mr. Ron Pribyl requests a reduction in the length of the fence along his east property line. See attached map. Mr. Pribyl has, also,.circulated a petition of "No Objection" to the reduced length of the fence. See attached. To accomplish this change, an amendment to the Resolution would be appropriate, together with a date of completion. cc: Delmar Pittman Attachments /ms q�, -,k I RESOLUTION NO. 6325 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07, C -5 OF ZONING ORDINANCE NO. 464 FOR AMENDMENT TO AND EXTENSION OF PUD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Delmar Pittman of Stewart, Minnesota has made application to the City Council for a Conditional Use Permit under Section 6.07, C -5 of the 1975 Zoning Ordinance to amend and extend the original PUD, having the following legal description: Albert's First Addition, Block 1, Lots 1, 2, 3, 4, 5, 6 & 7 Common Description: Dale Street and South 'Grade Road 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Com- prehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CnNCT.TTR T nN The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above, with'the following conditions: 1) Both accesses on Neal Avenue, the present one on the North, and the proposed one on the North, be closed and a single entrance on Dale.Street• between proposed apartment building and proposed garage; 2) If the scheduled completion date is not adhered to, no further ex- te sion f the pUD w'l1 be iven, and it will remain a 15 -unit complex; 3) Addition of privacy fence along East property line of Lot 7, in said Albert's First Addition. Adopted by the City Council this 24th day of April, 1979. ATTEST: p Gary Dq P1otz City Clerk D. Black M or Soot /t r� S7r, �+ of Fa NG� - 0 4•' _ S9 -" ---N I T -- !! 4 ? V + , T _ *. 121.00 -.. - \1-0 CD l 1 e i.0 ' T'+Q '. 1 i r' � � w�l N•i ti : a(owl m i b�w!1 4' r w - � 11°4 �4' Yll �R .. Ik o ode," ,,.. !! ' Cw ic- 1 S>➢.�3 1,9.97 w-u � tit fi+ 't- -- • - -- , ; ' , !° BLOCK = 11' r :- _— '1za.4s.- - -- wv O Jx 1 I` S 00060-5"E 382,43•. . 1 56 ti R. SET ��Ljt uN s /W i /NC- t+ i 1"UO,r' i/Y Gc,.ffC i C o��'lL v /10,6?- A0,11, 0 L r. (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 May 5, 1980 Mr. Delmar Pittman Stewart, MN 55385 RE: Privacy Fence Along'East Property Line, Lot 7, Alberts First Addn. Dear Mr. Pittman: On April 30, 1979 you were mailed a certified copy of Resolution No. 6325 concerning your PUD in Hutchinson (additional copy attached). One of the requirements of this resolution is the installation of a "pri- vacy fence" along the east property line. The adjacent property owner(s) are requesting that a six (6) foot privacy fence be installed. It was a requirement of the City Council's approval to have the fence in- stalled. No time frame was specified. However, staff feels that thirty (30) days to comply is reasonable, considering the adjacent property own- ers. Details regarding the fence can be discussed with the Building Official, Bud Willard, at the time you apply for the building permit. Thank You. GDP: do Attach: cc: Mayor & Council Marlow Priebe, City Engineer Bud Willard, Building Official Sincerely, Gary D. Plotz Administrative Assistant N D. PROJECTED COST OF DEVELOPMENT PROGRAMS E. The total cost of completing the activities in the Development District Program areas is unknown at this time. It is expected that program activities will be undertaken during the next four to six years. The following is a projected cost estimate for the activities to be undertaken during the next twelve months. (1) LAND ASSEMBLY Property Acquisition $ 552,000 Relocation Cost 88,000 Demolition Cost 20.,000 Gross Cost 660.,000 Land Sale 1000000 Net Cost of Land Assembly $ 560,000 (2) PUBLIC IMPROVEMENTS Railroad Service Renovation $ 100,000 Sewer Improvement 10,000 Parking Improvement Total Pro ram (up to) 1,,,soo,~ To be Assessed (up to) p /�000aiod Nonassesse or on A?G�o�000 (up to) 0 MAXIMUM PROGRAM COST $ SOURCE OF REVENUE 1. Tax Increments - The major source of revenue to defray a pu lic cost of the Development District Programs are the tax increment generated from the districts themselves. The original assessed value of Development Districts No. 1 and No. 2 was established during 1978. The original assessed value of Development District No. 3 was established during 979. The original assessed value of Area 4 is expected to be established during 1980. After the year of establishment all taxes collected from increased assessed valuation are expected to be available for bond retirement or Development District purposes. -34- The original assessed values of the districts are projected as follows: Year of Original Assessed District Establishment Valuations No. 1 1978 $ 978,541 No. 2 1978 1,729 :x+39 No. 3 1979 230,1 Area 4 1980 16.6U TOTAL $2,955,753 Each year the assessed value of each district will be adjusted to reflect current valuation changes resulting from new construction, remod- eling, demolition, and value changes resulting from depreciations appreciations inflations and other economic factors. The Development District Program contemplates an aggressive program of encouraging new private construction within each area of the district. This construction will have a substantial impact on the assessed value of the district. It is anticipated that this program of encouragement will result in the following construction activity and related increases in assessed valuation. 1979 -1981 PROJECTED NEW CONSTRUCTION, ASSESSED VALUATION & TAX INCREMENT COMMERCIAL INDUSTRIAL CONSTRUCTION (Areas 1, 2, and 3) Construction Value of New Buildings $1,700,000 Assessor's Market Value (estimated at 75% of above) 1, 275, 000 New Assessed Value (estina ted at 43% of above) 548, 000 Assessed Valuation Loss (acquisition, demolition, etc.) -0- -35- 4 Net Gain in Assessed Valuation City's Mill Rate $ 548, 000 105 Projected Tax Increment Area 1, 2, & 3 . . . . $57,500 MOTEL CONSTRUCTION Assessor's Estimates of Tax Resulting from Construction of New 100 Unit-Motel $ 43, 000 Tax Loss Resulting from Acquisition & Removal of Existing Building in Dev. District No. 1 10,900 Tax Increment Resulting from Motel Project _4_32j,100 SUBTOTAL $ 89,600 SHOPPING CENTER Estimated tax per McLeod County Staff 127 000 TOTAL PROJECTED NEW TAX TO BE PAID BASED ON ABOVE CONSTRUCTION $216,600 Decreases in assessed value resulting from demolition of structures are expected to be more than offset by inflationary adjustments to the overall frozen assessed value. These tax increments are expected to be available for bond retirement or Development District use for a twenty-five year period. This results in the following projections of tax increment revenue. TAX INCREMENT PROJECTIONS Industrial Motel Shopping Total Year Project Project Center Revenue 1981 -1982 -0- -0- -0- -0- 1983 -2005 57,500 32,100 127,000 216,000 -36- F. 2. Other Revenues - The Development District Program con emp a es the retirement of its bonds through a pledge of tax increments and through a pledge of any assessments or net revenues to be derived from facilities acquired or constructed under the provisions of this act and through such other means as the city may have available. BONDED INDEBTEDNESS TO BE INCURRED It is proposed that the City of Hutchinson will issue callable Development District General Obligation Bond to provide funds to carry out the following programs: Land Assembly $560,000 Railroad Service Renovation 1002000 Sewer Improvements 109000 $674,000 These bonds will be issued by the City Council upon receipt of a clearly defined proposal which demon- . strates the desireability of a project and documen- tation that there are sufficient tax increments or assessments to retire the bond issue. It is also proposed that these bonds will be issued in such a sequence as to make the necessary money available in a timely manner to carry out desireable projects. The maximum estimated size of the bond issue to carry out this pro&ram is estimated as follows: MAXIMUM BOND ISSUE Net Bond Proceeds $670,000 Capitalized Interest 75,000 Bond Discount 25., 000 Total Bond Issue $770,000 Based upon the city's current experience, it is estimated that these bonds will be sold at an average interest rate of 8.0%, deferring the first and second year principal payments and capitalization of two year interest payment. This could result in a total cost and repayment schedule as follows: -37- Yearly Principal and Interest Payment in Years 3 - 23 $77,300 Estimated Tax Increment From Areas 1, 2, and 3 891600 Surplus Tax Increment $12,300 The Interest rate and amortization period of the bond issue will be adjusted to current economic conditions prior to the authorization for the sale of bonds. The adjustments will, however, be accomplished in such a manner to guarantee financial feasibility within the above framework. Additional tax increments, in an amount not to exceed those derived from Area 4, will be utilized to reduce or abate the nonassessed portion of a bond issue to pro- vide public parking in Areas 1 and 2. The tax increment from Area 4 is currently estimated at $127,000, which would be sufficient to amortize the nonassessed share of the parking program identified earlier in this report (see P. 34). The City of Hutchinson may enter into special agreements with the affected taxing jurisdictions to return to them any tax increment derived from Area 4 which is attrib- utable to taxes levied by such taxing jurisdictions for their debt service resulting from referendums, G. DURATION OF THE PROGRAM'S EXISTENCE While the activities in the four Development areas are anticipated to be carried But over the next five to six years, this tax increment plan contemplates public expenditures taking place over a two year period of time. At the end of this time period, no new capital expenditures will be proposed unless this plan is modified to reflect those expenditures. Should modification of this plan be considered, it will be subject to the same adoption procedures as this plan. H. ESTIMATED IMPACT ON TAXING JURISDICTIONS The four areas contained in the Development Districts as established, or to be established, have a base year assessed value of $2,955,753. As such, it represents the following percentages of the taxable base of each jurisdiction. am f ^ Jurisdiction City of Hutchinson Hutchinson School District Total Frozen Assessed Assessed Value Value $ 29, x+74, 227 $2.,955o753 49, 569, 527 2, 955, 753 Percentage of valve-4n, Dev. District 10.03 5.96 McLeod County 111,$17,050 2,955,753 2.64 The maximum effect of the Development District Program will be to hold constant the base assessed value of $2,955,753 until all bonds issued with respect to the district are repaid. Thus, all jurisdiction will continue to receive taxes based upon their current mill rate and the original assessed value. While this Tax Increment Financing Plan contains projections of bond programs, no allowances have been made in revenue projections for adjustments due to inflation, valuation increases due to public improve- ments, or increased mill rates or other factors which could accelerate the bond repayment rate. It is pro- posed that all surplus tax increments from all four areas be held in a "sinking fund" to allow for earlier bond retirement. This will have the effect of shortening the duration of outstanding bonded indebt- edness and shortening the period during which other taxing jurisdictions do not share in the tax increments. -39- I ACKNOWLEDGEMENTS Mayor and City! Council Ralph Westlund, Mayor Kenneth Gruenhagen Bruce Peterson City Planning Commission Paul Christen, Chairman Clint Tracy Elsa Young Ted Beatty Downtown Development Committee Skip Quade, Chairman Ted Beatty Milton Lueneberg Robert Otte William Backen Donald Erickson Don Abbott Jay Alrick Marlin Torgerson Tom Savage Dennis Hukriede Tom O'Connell Lloyd Torgrimson Robert Stearns Don Erickson Donald Glas Administrative Assistant Gary Plotz Contributing Staff Marlow V. Priebe, City Engineer Diane Olsen, Secretary Consultant C.R.S. & Associates 2180 Upper Afton Rd. St. Paul, MN 55119 Phone:(612)735 -2886 (612) 879 -2311 r CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June 6, 1980 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: EMPLOYEE - WATER /WASTEWATER DEPARTMENT Approval is requested for the employment as Water - Wastewater Utility Worker of Merle Meece, 616 Brown Street, Hutchinson He was interviewed by supervisors several weeks ago and ranked as second choice for the position. The individual who was approved for the job will not be remaining with the City due to some unforeseen problems. Respectfully, 443'� Copy: Ralph Neumann -/M) I (612) 879 -2311 HU'Cy" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 June 10, 1980 TO: Mayor $ City Council FROM: Building Official SUBJECT: Temporary Sign Permit Mr. Joseph E. Hichler, Manager for Hardee's regyests your approval for a Temporary Sign Permit Application for a period 'of thirty days, beginning June 14, 1980. The sign is a durable cloth banner to be attached to a wood frame 20 feet long and 3 feet wide, advertising "Breakfast" and will be fastened to the West side of the mansard roof wall of the Hardee's Restaurant at 94 -4th Ave. N.W. I recommend.your approval with the stipulation that the sign installation, construction and fastening be done in a manner so as not to create a safety factor, and call for an inspection following installation and payment of the sign permit fee. pv cc: Gary D. Plotz Marlow V. Priebe Sincerely, CITY OF HUTCHINSON Elden Willard Building Official (612) 879 -2311 HUrty" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 June 10, 1980 TO: Mayor $ City Council FROM: City Engineer SUBJECT: Surmountable Curb Several years ago we installed surmountable curb in Stoney Point Addition and a portion of Sioux Addition. Due to the design, it was not accepted well and we discontinued. This type of curb is used in many developing communities. 'I recommend we use said type in new subdivisions. The reason being that it is cost effective to the developer and potential home owner. Generally, we are installing curb and gutter before the houses are built. The builder then has to remove up to 30 %.of the curbing to make a driveway opening. With surmountable curb this would not be necessary. We have a new design available that is being used in other communities that is well accepted. The cost would be the same as our standard curb. The owners of the new developments that are programmed for curb this year agree that it would be advantageous. Attached are letters from them relative to this matter. pv attachments .0 Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer Ne C. N I DUANE E. DICKEY /Pres. PHONE 612 - 587 -2911 105 - 2nd Ave. S.W. - P.O. BOX 70 HUTCHINSON, MN 55350 June 9, 1980; Mr. Marlow Priebe City Engineer City of Hutchinson Hutchinson, MN 55350 Dear Marlow, As per our discussion recently in regards to the curb and gutter construction proposed in 1980 for Town and Country Addition and McDonald's Sixth Addition in the City of Hutchinson, I certainly would be most pleased if the City Council would consider the surmountable type design. Needless to say, the surmountable curb would work more effectively and efficiently. Effectively in that we would have more flexibility in location of proposed buildings and of course efficiently in that there would be no need to replace high: back curb for driveway entrances in the future. Our experience proves the later can be very expensive for the builder /developer. Thank you for the consideration on this matter. Yours truly, Duane E. Dickey, Pres . DuMax, Inc. DED /md ROLLING OAKS r LAI D DEVELOPMENT 714 SHADY RIDGE. ROAD HUTCHINSON. MN 55550 IhTH[LI011I • 2 � /Cle- C� P 1 c�r WHERE IN jNE r.ay 13,1980 L O G G O 1 N G? rrarlow Br.iebe, City Engineer City of Hutchinson Hutchinson, T,iinnesota Gig!► Ref: Helland's Addition to the City of Hutchinson Dear Marlow: This letter is a request to have the City consider the possibility of using "drive- over" style curbs in the construction of the streets and curbs in the Helland Addition -- where -ever feasable. Sincerely, W.A.Helland, owner 132 Main St. So., Hutchinson, Minnesota, 55350 Telephone 612/879 -4444 "lose* Ot,VA110. s �AYtI apt REGULAR COUNCIL MEETING JUNE 10, 1980 GENERAL FUND Commissioner of Revenue April sales tax -arena $ 12.99 County Treasurer i real estate taxes 394.50 State Treasurer PERA 3107.63 Dept. of Natural Resources filing fee 15.00 Witte Sode 30 yds sod - cemetery 18.00 Fire Instructors Assn. repairs -fire 43.90 H.R. Erickson Machine $ Mfg. repairs- street 467.50 Mn. Planning Assn. dues 85.00 Mn.State Armory Bldg. Com. armory payment 7000.00 Hutch Coop Oil refund - cond.use permit 25.00 Happy Chef Restaurant prisoner board - police 19.51 Kentucky Fried Chicken park $ rec. meeting 31.47 Nova Publishers subscription -fire 6.00 Industrial Tool Service repairs- cemetery 325.00 Sargent - Sowell Inc. lens - police 13.08 Janice M. Hanson refund -rec. 14.00 Walter Schultz refund on deposit -rec. 30.00 Roger Smith % safety shoes $ glasses 31.50 Ronald Kirchoff seminar - police 22.00 David Erlandson driving school - police 8.68 Roger Jensen % safety shoes & glasses 60.00 Orlin Henke State Fire School 163.81 Randy Redmann State Fire School 111.56 Loren Larson State Fire School 111.56 Howard Riggle State Fire School 45.00 James Brodd State Fire School 45.00 Brad Emans State Fire School 45.00 Jon Burks STate Fire School 78.28 Berg * Farnham Co. recreation supplies 138.75 Mrs. John Zumach refund -rec. 14.00 Jack Meyer registration refund 7.00 Mary McRaith registration refund 7.00 Kay Sanken registration refund 7.00 Mrs. Harvey Kemper registration refund 7.00 Mrs. Larry Falling registration refund 7.00 P.W. Christen registration refund 7.00 Sharon Romo registration refund 7.00 Richard Burgart registration refund 14.00 Mrs. Leon Field registration refund 7.00 Mrs. David May registration Yefund 14.00 Mrs. Jerome Plath registration refund 7.00 AMI Roto Rooter sewer line cleaning 64.00 Allen Office Products supplies- police 10.16 Am. Linen Supply Co. laundry services- 53.89 Am. Welding Supplies chemicals= street 29.96 Anderson Waalen Interiors supplieslib $ arena 71.88 Atkinson Blacktop Service street materials- street 2443.92 Brinkmans film $ processing -rec. 215.17 Bullseye Reloading supplies - police 177.00 Coca Cola Bottling supplies -arena 11.60 Crown Life Ins. Co. June dental insurance 1274.02 Copy Equipment Inc. supplies -eng $ rec. 170.46 Country Kitchen prisoner board - police 9.28 155.00 Co. Treasurer d.l. fees for Co. 25.40 Culligan Water salt- street 1 -2- Crow River Press Inc. paper Dept. of Public Safety teletype- police Earl F. Anderson $ Assoc. signs= street Equitable Life Assurance Soc. June disability ins. Family Rexall Drug supplies Farm $ Home supplies- street -park- airport Farmers Elevator seed -park- airport -rec. Felskas Auto Machine supplies -cem. -park F100r Care Supply cleaning supplies -park Fire Ext. Sales 4 Service supplies- street - police GTC Auto Parts supplies - police- street -park- transit Gambles paint - batteries- police -fire General Sports recreation supplies Pamida supplies - police George Field workshop Glendenning Motorways freight charges -arena Hutch Drug camera $ film -eng. Hutch Landscaping stump removal -park $ elm Hutch Leader ads Hutch Medical Center physicals- street Hutch Police Dept. cash expenses Hutch Utilities elec. & gas Hutch Vet Clinic May services -olive Hutch Wholesale Supply supplies - police -park- street Ink Spots Inc. printing -bldg. insp.- police IBM service agreement - police Intl Harvester Co. repairs- street Jahnkes Red Owl recreation meeting Jerrys Tire Co. repairs- street Kokesh supplies- recreation Krasen Plbg $ Htg repairs -park Lloyd Schlueter june car allowance MRPA job advertisement -rec. Marco Business Products repairs Miller Davis Co. supplies Mun. Finance Officers Assn. 1 yr dues Marily n Swanson coffee McGarvey Coffee Inc. coffee - police Ralph Newman june car allowance Northland Beverage Inc. supplies -arena Pitney Bowes postage meter Plaza OK Hardware supplies -elm -park- street Gary Plotz june car allowance Plowmans Inc. repairs -park- street - police Rannow Electric repairs -park Quades repairs- airport- police -fire Road - Machinery$ Supply repairs- street Rutz Plbg. & Htg repairs 4 hot water heater Schmeling Oil Co. diesel fuel- street -fire Simonson Lbr. Co. supplies -eng- street St. Paul Life Ins. Co. june life insurance Suzuki Sports Center repairs -park TKDA prof. fees - public safety bldg. Burton Rumrill umpires- recreation Tri- County Water Cond. salt -arena 11.16 271.04 145.62 438.05 106.83 194.55 246.65 101.26 711.90 75.07 454.73 131.89 69.95 1.48 49.78 19.23 61.58 390.34 653.30 48.00 104.24 5169.47 174.00 164.41 115.44 38.20 91.63 5.99 310.97 159.80 51.00 30.00 35.00 41.50 96.34 50.00 5.19 34.00 35.00 31.75 22.00 778.04 100.00 211.09 24.80 793.99 1591.26 305.40 415.36 41.75 519.18 20.34 1401.04 515.00 47.20 -3- Uniforms Unlimited supplies - police 112.87 Xerox contract payment 146.56 Ziemers Grocery supplies -park 1.78 Wally's Tire repairs -park 13.00 Warren,Gorham & Lamont Inc. criminal law digest - police 32.50 West Publishing Co. Mn. Statutes -legal 62.25 Wesleys Pharmacy film & processing -fire 14.76 Automatic Voting Machines repairs 212.87 B $ R Growers flowers for Parks 60.50 Central District Services gasoline 4817.25 Central Mn. Comm. Inc. radio repairs -park & street 108.00 Com. of Revenue arena sales taxes 4.08 Hutchinson Telephone phone service 1665.63 Heikes Hardware Hanke supplies -park 9.72 Juul Contracting repairs to drainage -park- street 5409.00 Leef Bros. uniform rental 308.98 McLeod Coop Power electricity - airport 318.87 Meeker Washed Sand pea rock = street ;-, 591.34 Mn. U. C. Fund unemployment -C. Eck- street 941.60 Wards repairs $ supplies - police -park- street 209.21 Rannow Electric repair motor - airport 141.00 Document Division Rules of Practice 1.50 Wm. Mueller $ Sons Inc. blacktop- street 480.00 Imperial Bank lease rental payment on radio console 2235.22 Lloyd Schulter registration fee for 10 men 10.00 Gary Plotz expenses 109.03 $53,016:77 WATER & SEWER FUND U.S. Postmaster bulk mailing postage permit $ 30.00 State Treasurer PERA 213.13 Am. Payment Center 3 mos. rental 36.00 Central District Services gasoline 489.56 Commisioner of Revenue May sales taxes 152.52 Crown Life Ins. Co. June dental insurance 73.12 Equitable Life Ass. Soc. June disability insurance 31.33 Farm $ Home supplies 54.14 Feed Rite Controls supplies 137.98 GTC Auto Parts supplies 68.73 Gambles supplies 4.95 Genes Body Shop repairs 99.07 Hutch Med. Center physical exam 24.00 Hutch Telephone Co. phone service 81.18 Hutch Utilities electricity $ gas 8010.47 Heikes Hardware Hank supplies 23.66 Junker Sanitation refuse charges 10,886.13 -4 -- Juul Contracting repairs to mains $ 4035.05 Leefe Bros. uniform rental 59.20 Wards repairs 20.99 Mn. Valley Testing Lab. testing 448.00 Nalco Chemical Co. chemicals 2929.50 Plaza OK Hardware supplies .66 Power Process Equipment service contract 251.25 Quades repairs 84.50 RCM plant operation study 422.35 R.E. Mooney 4 Associates supplies 35.28 Schlueter Refrigeration repairs 33.75 St. Paul Life Ins. Co. June life ins. 34.17 Totushek Trucking freight charges 30.30 Water Products Co. supplies 271.68 Troy Woller % safety shoes 20.00 State Treasurer renewal fee- RandyDevries 15.00 N.W. National Bank of Mpls Bonds of 1967 82,945.20 $ 112,052.85 OFF STREET PARKING Charles Bell servicing meters $115.50 Heikes Hardware supplies 2.12 BRIDGE FUND RCM professional fees $2862.18 DEBT SERVICE Am. National Bank of St. Paul Nursing Home Bonds $13,281.06 1st National Bank of St. Paul Hospital Bonds 50,911.19 BOND FUNDS 1st National Bank of St. Paul N.W. National Bank of Mpls Juul Contracting Bonds of 1970 Prin,int.service fee Bonds of 1976 Prin,interest,fee Bonds of 1979, Proj.79 -01 $ 07 $51,602.50 182,645.10 16,401.72 I- -5- MUNICIPAL LIQUOR FUND Lenneman Beverage Dist. beer & mix $16,364.35 Twin City Wine Co. liquor $ wine 3,015.85 Ed PHILLIPS $ Sons liquor & wine 1,932.84 Griggs Cooper & Co. liquor & wine 2,157.21 Old Peoria Co. liquor $ wine 1,657.77 A.J. Ogle Co. beer 1,327.75 Friendly Beverage Co. beer 3,268.00 Locher Bros. Dist. beer 9,054.40 Triple G Dist. Co. beer 13,891.20 Judson Valley Enterprises ice 399.00 Sprengler Trucking freight charges 734.06 American Linen Supply Co. towel service 14.40 Twin City,iPricing labels 95.17 Hutchinson Telephone Co. phone 30.75 Dept. of Safety liquor ID card 5.00 Junker Sanitation refuse charges 60.00 Quades bulbs 14.20 J.C. Penney Co. Runke clothing 18.22 Ink Spots Inc. printed sets 84.50 Schlueters Refrigeration repair of air conditioner 146.30 Internal Revenue Service special tax stamp 54.00 Hutch Cold Storage contract payment 150.00 Griggs Cooper Co. liquor $ wine 1,178.75 Old Peoria Co. liquor & wine 1,596.26 Commissioner of Revenue April sales tax 3,210.54 Ed Phillips & Sons liquor $ wine 981.97 $ 61,442.49 BOAF%_ OF COUNTY COMM,_ 13IONERS Clarence E. Schultz, Auditor McLeod County, Glencoe, Minnesota 55336 FOR YOUR INFORMATION Date June 3, 1980 Motion by Commissioner Clifford Popp Seconded by Commissioner -Earl Mathews After members of the County Board of Commissioners have had the opportunity to review and receive input regarding the Hutchinson City.matter of Combining Tax Increment Districts No. 1, 2, & 3 for the development of Tax Increment District No. 4, a motion was introduced that the McLeod County Board go on record in opposition of the development of Hutchinson Tax Increment Dis- trict No. 4, instructing the County Auditor to advise members of the Hutchinson City Council accordingly. The Chairman declared this motion approved upon a unan- imous vote. YES . Howard Christensen Lawrence Fiecke Earl Mathews Milo Wacker Clifford Popp State of Minnesota S. County of McLeod NO None I, Clarence E. Schultz, duly elected, qualified and acting County Auditor for the County of McLeod, State of Minnesota, do hereby certify that I have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, McLeod County, Minnesota, at their session held on the 3rd day of June 19 R_, now on file in my office, and have found the same to be true and correct thereof. Witness my hand and official seal at Glencoe, Minnesota, this 5 t h day of Jun e 19 80, County Auditor May 20, 1980 Page 5 - Hutchinson Planning Commission FOR YOUR INFORMATION Mr. Schmidtbauer stated probably a period of ten years. On motion by Don Erickson, the hearing was closed at 11:02 P.M. Seconded by Bill Backen, the motion unanimously carried. Mr. Ted Beatty then made a motion to recommend approval to the City Council of the preliminary plat for "Schmidtbauer's First Addition ". Seconded by Bill Backen, the motion carried unanimously. f) CONSIDERATION OF VARIANCE SUBMITTED BY MCLEOD COUNTY FAIR BOARD The hearing was opened by Chairman Christen at 11':04 P.M. Mr. Clem Mackenthum of the Mcleod County Fair -Board explained a main sewer line would be directly in the path of the building and if it should need repair there would;be a problem so they were ask- ing for a variance which would permit the building to be moved back to the lot line on the north. The hearing was closed at 11:02 P.M. Seconded by Bob Otte, the motion unanimously carried. Mr. Ted Beatty then made a motion to recommend approval of the variance request contingent upon the proposed structure meets building code requirements specifically: 1) Sprinkler system installation; 2) North wall with minimum setback shall be concrete block construction; 3) North wall, with minimum setback, shall have no openings. Seconded by Bill Backen, the motion carried unanimously. 4. /OLD BUSINESS 'a) SET DATE FOR TIMETABLE ON AMENDED SETBACK REQUIREMENTS REFERRED BACK TO PLANNING COMMISSION BY CITY COUNCIL TABLED BY Mr. Priebe, City Engineer - ,,explained -he felt- McDonald's Sixth Addition COUNCIL ON and Town & Country Estates zoned R -2 should be exempt from the setback MAY 27, 1980 requirement for a period of 18 months subsequent to the adoption by UNTIL MEETING City Council as these preliminary plats were already approved at the OF JUNE 24, time the requirements were considered. He also felt lots 1, 3, 4, 1980 & 7, & 8 of Block 2, Cedar Acres and lots 2, 3, 4 , 5 & 6 of Block 1, Boyle's Addition should be exempt from minimum lot area per dwelling for a period of 18 months subsequent to adoption of City Council as plans for these particular lots have already been made and much money already has been invested in this development. Mr. Ted Beatty then made a motion to refer this item back to the City Council with Mr. Priebe's suggestions giving the specific lots stated 18 months exemption. Seconded by Elsa-Young, the motion carried un- animously. ( 612) 879 -2311 CITY OF HUTCHINSON 7 WASHINGTON AVENUE "'EST TCHINSON, MINN. 55350 M E M O R A N D U M DATE: May 21, 1980 TO: City Council FROM: Planning Commission -------------------------- - - - - -- SUBJECT: _ Recommendation by Planning Commission for effective date — fcr the following recommend -ed- c-hang"ess- 1b-tht-2aning- Ordinance Amendment of Section 9 of Zoning Ordinance No. 464 Zone R -2, 3b. Side setback building to lot line shall be; each side 81, shall become effective subsequent to adoption by City Council except property located in McDonald's Sixth Addition and Town $ Country Estates which shall remain at 6' side setback for a period of eighteen months. Zone R -3, 2b. Minimum lot area per dwelling unit shall be 2,200 square feet, shall become effective subsequent to adoption by City Council except lots 1, 3, 4 and 7 and 8 of Block 2, Cedar Acres and lots 2, 3, 4, S and 6 of Block 1, Boyle's Addition, which for said lots, area requirement shall become effective 18 months subsequent to adoption by City Council. Zone R -3, 3a. Front setback building line to street shall be 25' up to 2 stories, 30' up to 2 1/2 stories, 35' up to 3 stories, 35' plus 2' for each additional story or part thereof of above 3, shall become effective subsequent to adoption by City Council. Zone R -3, 3b. Side setback of building line to lot line shall be; Each side 10' up to 2 stories, 12' up to 2 1/2 stories, 14' up to 3 stories, 14' plus 2' for each additional story or part thereof above 3, shall become effective subsequent to adoption by City Council. Section 10:01 Paragraph H - Construction and Maintenance 1. In the R -3 Residence District, and all commercial and Industrial Districts, parking spaces and access drives shall have a minimum design of 6' of gravel base with a 2" plant mix bituminous surfaces or an approved equal subject to approval by City Engineer, shall become effective subsequent to adoption by City Council. Note: This item was referred back to the Planning Commission by the City Council on March 25, 1980. q_L June 4, 1980 Mr. Gary Ploetz City Hall Hutchinson, MN 55350 Dear Gary, ')3 C,> I AL� •� �!�YN�L ti� a:: �:,� �GQ� cJ N _ O �! �£22Z 1Z OZ6��` FOR YOUR INFORMATION I would like to thank you on behalf of the MOORE REPORT staff for your help last week. Please extend our special thanks to Mark Larson and Fred Roberts for their help with the cherry picker. Our Hutchinson sequence was enjoyable and easy to shoot with your help and cooperation. The broadcast date for the program has been con- firmed for Monday, June 23 at 9:00 p.m. The pro- gram's producer, Jim Hayden, assures me that at least portions of the Hutchinson shoot will be in the final script, so I hope you join us on Monday evening. Thanks again for your willing cooperation. Cordially, / Nai `Mate THE MOORE REPORT NM: j ao WCCO TV 50 South Ninth St. Minneapolis MN 55402 (612) 338 -0552 +. ` . (612) 879 -2311 C/T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Gary D. Plotz FROM: George F. Field SUBJECT: Elderly Housing MEMO / t� Air May 23, 1980 Of FOR YOUR INFORMATION I have reviewed the plan for the proposed Elderly Housing on Block 15, South 1/2 City of Hutchinson. As previously stated in a letter dated March 21, 1979, and in addition to that, the following Fire Code Sections apply. With consideration to existing occupancies in regard to a new high density - occupancy as proposed at the above site, the following_ items are to be considered: 1. Fire Department personnel - 45 men. 2. Two above ground flammable liquid storage bulk plants located (a.) Albrechts Oil Company South on Block 25, and (b.) Texaco, Northeast on Block 5. 3. Fire Department dealing with bulk plant fires. a. Set up time for Lite Water in addition to normal set up. b. Lay out to protect exposures, (water walls, etc.). c. Traffic control and crowd control. d. Evacuation of nearby residents, (explosions are probable). e. Wind direction and other weather conditions. f. Need for mutual aid for back up. Time delay may be 15 to 20 minutes or more. 4. Priorities - life first, property second. With the above listed information and the Minnesota Uniform Fire Code, Division II (copy enclosed), Section 15.201 (a) and (b) - 3, and Section 15.202 (b), Gary D. Plotz May 23, 1980 Page 2 the area established by law, referred to in Section 15.201 (a), is noted in City of Hutchinson Ordinance No. 549, specifically the last paragraph of page 2 of the ordinance, a copy of which is enclosed. Due to the fact that this type of storage is prohibited or not mentioned in the Zoning Ordinance, Page 61 - 8.07 - a time table should be established to remove above ground flammable liquid storage tanks to underground storage or moved out of the City Limits. This move would elevate a possible problem of dealing with a flammable liquid fire and evacuation of an additional 100 to 200 people from an elderly housing development. At the same time, other existing residences would have to be evacuated with somewhat less than 45 firemen. (Fire calls are answered by approximately 25 fire fighters on the average.) Therefore, either the fuel tanks would have to be moved, or do -not use this site for an elderly development. I have discussed the preceeding with Lloyd Schlueter, Fire Chief, and he agrees that this could cause an unreasonable responsibility on the Fire Department personnel. If you have any questions, please contact me. Respectfully, CITY OF HUTCHINSON r.! Geo F. d Fire Marshal Llo Schlueter Fire Chief Pv enclosures cc: Elden Willard, Bldg. Official Marlow Priebe, City Eng. s Division If TANK STORAGE, BULK - -RAGE Part 1 Aboveground: Outside of Building Restricted Locations and Fire Protection Sec. 15.201. (a) The storage of Class I flammable liquids in above - ground tanks outside of buildings is prohibited within the limits estab- lished by law as the limits of the districts in which such storage is to be prohibited. (b) Fire protection shall be provided in accordance with nationally recognized standards. When required by the Chief, foam fire protection shall be provided for any aboveground tank except floating roof type, or pressure tanks operating at or above one pound per square inch gauge }},ressure, and used for the storage or handling of Class I flam- mable Iiyuids when such tank or group of tanks spaced less than 50 feet apart, shell to. shell, has a liquid surface area in excess of 1500 square feet. I. When such tank or tanks are used for the storage of crude oil. 2. When such tank or tanks are used for in- process products han- dling and are located within 100 feet of any fired still, heater, related fractioning or processing apparatus, or similar device at a processing plant or petroleum refinery as herein defined. 3. In addition to the above requirements the Chief may require foam fire protection when an unusual exposure hazard exists because of topographical conditions; nature of occupancy and proximity on the same or adjoining property and height and character of construction of such buildings; capacity, construction and maintenance of such tanks and character of liquids to be stored; degree of private fire protection to be provided, and facilities of the fire department to cope with flam- mable and combustible liquid fires. (c) Where foam protection is required for any tank or group of tanks used for the storage of more than one product, if in the opinion of the Chief it is deemed necessary, the largest tank or tanks in such group shall be considered as storing the product requiring the greatest amount of protection and such protection shall be available as herein provided. (d) Where foam file protection is required, installation shall meet the requirements of National Fire Protection Association pamphlet No. 11, "Foam Extinguishing Systems," except that where tank shells are accessible For the erection of portable foam applicators, for at least three- quarters of their perimeter, portable foam applicators shall be approved. (e) Where foam fire protection is required, foam producing mate- rials may be stored off the premises under the following conditions: 1. Such materials stored off the premises shall be of the proper type suitable for use in the equipment of the installation where required. 2. Such materials shall be immediately available at the storage location at all times. 3. Adequate loading and transportation facilities shall be assured. 4. The time required to deliver such materials at the required loca- tion in the event of fire shall not exceed two hours. 5. At the time of a fire these off- premises supplies shall be accumu- lated in sufficient quantities, before placing the equipment in operation, to insure foam production at an adequate rate -%*b- out interruption until extinguishment is effected. Location With Respect to Buildings and Property Lines —Sec. 15.202. (a) The location of aboveground tanks for the storage of flammable and combustible liquids with respect to buildings, pro- perty lines, and public ways shall be in accordance with NFPA No. 30. (b) In particular installations these provisions may be altered at the discretion of the Chief after consideration of the special features such as topographical conditions; nature of occupancy and proximity to buildings or adjoining property and height and character of construc- tion of such buildings; capacity and construction of proposed tanks and character of liquids to be stored; degree of private fire protection to be provided; and facilities of the fire department to cope with flammable or combustible liquid fires. (c) Where two tank locations of diverse ownership have a common boundary, the Chief may, with the written consent of the owners of the two properties, substitute the distances provided in Section 15.203, for the minimum distances specified in this Section. V ` w shall be ameliorated, controlled or eliminated through design, mechanical devices, screen planting and /or walls or other measures as specified by the Planning Commission, and authorized that the use and its day to day activity will not be unreasonably hazardous, noxious or offensive. TRADE AND SERVICES: Any retail store, personal service or business service establishments subject to all regulations and such permits and licenses as may be required by law, including the following and other similar uses: Eating and 'drinking places. Cultural, entertainment and recreational establishments. General merchandising, apparel and accessories establishments. Trade and business schools. Catering establishments. Commercial studios. Employment agencies. Furniture, home furnishing and equipment, sales and display. Interior decorating service and sales. Publishing, job printing and blue printing. Automobile or trailer sales and service establishments. Building materials and hardware, retail sales /repairs Wholesale trade, sales offices. Post offices and other public service operations. Hotel and motel. Nurseries, garden supply centers. Business and professional offices. Drive -up convenience goods and food shops, subject to a maximum of 5,000 squarg feet of sales area. Service stations, automobile repair shops (See Section 10.03). Car wash operations, including automated lanes (See Section 10.03). Drive -In or Drive -Up restaurants, banking facilities, and the like. COMMERCIAL PARKING GARAGES, RAMPS AND LOTS: Commercial parking structures and lots for passenger vehicles only, provided a reservoir space is provided with- in the structure or lot for holding cars awaiting entrance, which reservoir space shall have a capacity of no less than two vehicles. Single Family detached dwellings, two family attached dwellings, duplexes, double bungalows; townhouses and other forms of attached multiple units; apartments, multiple family dwellings. Manufacturing. Any light manufacturing or process including repairs, assem- bling, fabricating, altering, converting, finishing, processing, treating, testing, packaging or bottling; except any use or process herein after speci- fically excluded or which would not be in keeping with the purpose of the Dis- trict as stated above. Such determination shall be made by the Enforcement Officer upon review of the building permit application. A Warehousing, Storage and Wholesaling. The storage, handling, assembly and distribution of goods and materials for retail, wholesale or on -site use. The storage of any hazardous combustible material, including but not limited to flamable liquids or gases, provided they are stored in underground con- tainers not to exceed 25,000 gallons (if liquid) per storage unit. All such underground storage containers shall be located at least 200 feet from any Residential District. -2- (612) 879 -2311 j / !/llH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 June 5, 1980 TO: Mayor and City Council FROM: City Engineer FOR YOU INFORMATION SUBJECT: Proposed Burlington Northern Spur Line Attached is a letter from Burlington Northern relative to land trade with the City. Mr. Ray Zimmerman has indicated that they desire to construct rail service to the elevator in 1980. - Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv attachment cc: Bud Dagget, Motel Site Rufus Alexander, Hutch Utilities Ray Zimmerman, Farmers Elevator Skip Quade, Down Town Development ` . AqMD BURLINGTON NORTHERN OFFICE OF THE SUPERINTENDENT 80 - 44th Avenue Northeast Minneapolis, Minnesota 55421 April 30, 1980 Mr. Marlow V. Priebe City Engineer City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Mr. Priebe: Further in connection with my letter to you of February 8, 1980 - concerning the ongoing negotiations with the City of Hutchinson for the _release of some of our downtown property for construction of a motel as well as the old C &NW WYE property for the exchange of right -of -way and other considerations to enable the BN to construct a new connecting line east of the city from orur__main track to the former C &NW trackage, please be advised that this proposal has been reviewed with our management and I have been authorized to negotiate with the City of Hutchinson on the following basis. The basis for negotiation took into consideration the verbal proposal that you made in the meeting in Minneapolis on September 7, 1979 wherein you mentioned that we should take a second look to see if the trade of the BN downtown property and the WYE track to the west could be traded -for the right -of -way for our new connector track and the city would consider an addition of performing the grading, including the drainage, and make the necessary adjustments to the power lines. On this basis, I have been authorized to "nego- tiate with the city accordingly as our Land Department that evaluated the value of the property that the city would provide for our connector track as well as the value of-our downtown property where the motel would be constructed and the property where the old C &NW WYE track was located, and their estimate was that our downtown property and the C &NW WYE property is estimated to be approximately $30,000 more valuable than the right -of -way property that we would get from the city for the connector track and this $30,000 could be offset by the city doing the grading, including the drainage, and adjusting the power lines for our connector track. continued... Mr. Marlow V. Priebe City of Hutchinson Pg 2 4/30/80 I am attaching prints showing the property involved, including the alignment for our connector track, for your review and if this proposal is acceptable with the city, please advise so that. these negotiations can be finalized. If there are any questions, please contact my office and repre- sentatives would be more than happy to review this with you or other city representatives. Yours truly, E. lips Superintendent cc: R. H. Shober 0. J. Norman J. R. Masters ELP /pc Attach. File: Hutchinson - 9 % r V, J� Yj 410 —.jV� W7. 4.f A N, '14i 4MM t S, _A 7 V: Y'w 4. Z 4k. -9 t A &P 4PLz- 4 7, A 7 L 7 Ok F7� Vt- -3 : V A .4m -m bb . V-��4 50 yam: r t "A r, Ai I CVi ;Y ze- 6t- HUTCHINSON M '126 1Z Sc ale: 1?'- 4001 'Proposed Land Sale/Trade ... • 417\ l 06 Shed �� o� �• r—" I 85 : _ _ .. /it r Elegy )Yore � // S 'I , N °.10 %In3S• 1•nrl -i�, ,'/ �•16•f 70� Gor09 W a hou m \1 'ono o jM'n�, n r. : o �,. 2� ' 16 32 301 tot elk Ir- a M N N /: At tj Al ' HUTCHINSON MN Scale: 111-1001 Proposed Land Sale/Trade,,,, ,,, A- 2456(OA) -15 Hutchinson BEFORE THE MUNICIPAL BOARD OF THE STATE OF MINNESOTA RICHARD SCHMIDTBAUER Thomas J. Simmons Chairman Robert W. Johnson Vice Chairman Robert J. Ferderer Member FOR YOUR INFORMATIOI County Commissioner Ex- Officio Member County Commissioner Ex- Officio Member IN THE MATTER OF THE JOINT RESOLUTION ) OF THE CITY OF HUTCHINSON AND THE TOWN ) OF HASSAN VALLEY FOR THE ORDERLY ) NOTICE OF HEARING ANNEXATION OF CERTAIN LAND TO THE ) CITY OF HUTCHINSON PURSUANT TO ) MINNESOTA STATUTES 414 ) - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Notice is hereby -given that a public hearing will be held pursuant to Minnesota Statutes 414, as amended, before the Minnesota Municipal Board in the above - entitled matter. The hearing will be held on the 2nd day of July, 1980 in the Hutchinson City Hall, Council Chambers, 27 Washington Avenue West, Hutchinson, Minnesota commencing at 10:00 a.m. All persons shall be given an opportunity to be heard - orally and to submit written data_, statements or arguments concerning the abov,- entitled matter. The right to testify and the admission of testimony and other evidence shall be governed by the Rules of the Minnesota Municipal Board. (The rules of the Minnesota Municipal Board may be purchased from the Documents Section, 117 University Avenue, St. Paul, Minnesota.) The property proposed for annexation is described as follows: Tracts A, B, C, D and the North 732 feet of the West 120 feet of Tract E'of Registered Land Survey No. 3 together with Tracts C, West 95 feet of Tract D, East 60.42 feet of Tracts E, F, G, H, I, J, K and L of Registered Land Survey No. 1 containing 35 Acres, Hassan Valley Township, McLeod County, Minnesota. After all testimony is complete and the record is closed, the Board will meet from time to time to deliberate, approve and issue its findings and order. Persons desiring to be present at such meetings or conference call meetings should contact the Board office. Dated this -2nd day of June, 1980 MINNESOTA MUNICIPAL BOARD Suite 165 Metro Square Building St. Paul. Minnesota 55101 Patricia D. Lundy Assistant Executive Director -,ROW RIVER REGIONAL LIBRARY BObDD n May 12, 198o FOR YOUR INFORMATION The Crow River Regional Library Board met at the Meeker County Courthouse in Litchfield on Monday, May 12, 1980. Present: Joan Reckdahl, Grove City Representing: Meeker County Harriet Berg, Dassel " Meeker County Ellen Moensch, Eden Valley it Meeker County Wayne Brix, Litchfield if Litchfield John Esbjornson, Willmar if Willmar Jean Stranberg, Atwater it Kandiyohi County Wayne Hebrink, Renville it Kandiyohi County George Jepson, Winsted " McLeod County Lilah Buhr, Stewart " McLeod County Ralph Bergstrom, Hutchinson of Hutchinson Kathy McGraw, Hutchinson if Hutchinson Ron Pool, Bird Island of Bird Island Howard Hoese, Glencoe if Glencoe Jim Jones, Renville " Renville Burton Sundberg, Director,,CRRL Kathy Matson, Asst. Director, CRRL Absent: Joyce Hardy, Litchfield* Representing: Litchfield Marcia Kleberg, Willmar to Willmar Jeanette Buchanan, Willmar* " Willmar Dorothy Hinseth, Sunburg* " Kandiyohi County Orlynn Mankell, New London* " Kandiyohi County Earl Mathews, Glencoe " McLeod County *Excused absence Chairman Bergstrom opened the meeting. Wayne Brix moved, second by Howard Hoese, that the minute of the April meeting be approved. Motion passed. Joan Reckdahl moved adoption of the treasurer's report; second by Wayne Brix. Motion passed. Mr. Sundberg presented the director's report. He took note of meetings held in the library sponsored by the State Arts Board and the State Humanities Council. Wayne Hebrink moved, second by Wayne Brix that the bills be approved for payment. Motion passed. Mrs. Matson reported that the trip to the Children's Theatre was canceled because of insufficient ticket sales. Also the Children's author that was scheduled to speak, could not come because of her mother's illness. The recent sale of old books earned $155.00 which was used to purchase a children's film. She also reported that ECSU gave us some free books that they had gotten from Xerox.- A trip to the Chanhassen Theatre is being planned for June 22. Lake Lillian has asked that its library be moved to a new location in its former school building. Joan Reckdahl moved, second by Howard Hoese, that the Board approve ithe new arrangement, subject to the approval of the new facilities by Mr. Sundberg and Mrs. Matson. Motion passed. s .J Mrs. Matson asked for permission to submit to the State Arts Council a grant application originally submitted to (and denied by) SMAHC. It is for a storyteller for appearances this summer in various libraries. Lilah Buhr moved that we grant Mrs. Matson authority to do this; second by Wayne Brix. Motion passed. News articles from local paper were passed around. A report of the recent SAMMIE meeting was given. Mrs. Buhr was elected treasurer of SAMMIE. Mr. Sundberg reported that the Advisory Board to OPLIC recommended the funding of our two grant applications. One project involved adult illiteracy. We requested $39315.001 it was recommended to be approved at $2,035.00. Final approval is pending. The other grant is a joint project with five other regional libraries for a study to recommend a plan to convert our card catalogs to .a machine readable format,. The total request was for $32,000.00, It was recommended for approval at $32,600.00, contingent upon the assurance that if the grant cannot be done.for $32,600.00 but can be done for 10% more than that, that we would pay our share of that greater expense (about $500.00). It is also understood that the actual conversion to the new type of catalog is not a part of this study, but that we would need to seek other funding to make the conversion recommended.; Ron Pool moved second by George Jepson, that we agree to the assurances in the grant application (as suggested by OPLIC) for the study.of the computer produced catalog to replace the card catalog, and that we agree to participate in the study in accordance with the conditions set forth. Motion passed. Final approval of the grant is subject to action by the State Board of Education. (Note: The State Board approved it on May 12). The quarterly meeting of the State Regional Library Directors' Council was held in Willmar on April 24 and 25. Mrs. }Matson reported on the MLA State Convention in St. Cloud. The speaker on censorship was especially good." Wayne Hebrink presented the proposed 1981 budget which the finance committee had approved. It represent an increase of 10.7% over 1980. Lilah Buhr moved, second by John Esbjornson, that the Board approve the 1981 budget as presented. Motion passed. (A copy is attached to the minutes). Mr. Sundberg presented two price quotations for new tire for the Bookmobile. (Michelin 6 X 900 X 20) Shorty's Phillipps 66 - 6 tires for $1,287.60. Hanson Champlin Service - 6 tires for $1,305.96. Ron Pool moved, second by Lilah Buhr, that we accept the lower bid from Shorty's Phillipps 66 and that we take this money from the Boolumbile Amortization Fund. Motion passed. Meeting, adjourned at 9 :25 p.m. Respectfully submitted Joan Reckdahl, Secretary Pro Tem RECEIPTS: ppro CROW RIVER REGIONAL LIBRARY B02,..J 1981 BUDGET State /Federal Aid Kandiyohi County Meeker County McLeod County Willmar Litchfield Hutchinson Glencoe Bird Island Renville Petty Cash (includes income from copy machines) Gifts Other Income, interest, reimbursements, etc. Unspent income from 1980 TOTAL RECEIPTS plus 1980 reserve* y the Library Board 5/12/80) $105,000.00 70,080.60 48,554.00 52,869.50 55,280.05 28,743.53 41,047.00 18,799.35 5,686.97 6,249.00 20,000.00 _0- 10,000.00 $462,310.00 10,000.00 $472,310.,00* DISBURSEMENTS: Equipment . . . . . . . . . . . . . . . . . 6,800.00 Branches (12) 1,200.00 Willmar (HQ) 2,000.00 (incl. microform reader /printer) GL, HU & LT 1,600.00 A/V Equipment 2,000.00 (incl. videotape or disc player) Maintenance . . . . . . . . . . . . . . . . . . . . . . . . 15,480.00 Custodial supplies, etc. 880.00 Telephone 3,200.00 Terminal communication 2,400.00 Vehicle operation 9,000.00 (includes insurance) Materials . . . . . . . . . . . . . . . . . . . . . . . . . . . 88, 300.00 Books (ad. & child) .74,000.00 11,000.00 Periodicals 7,000.00 Pamphlets 200.00 Audio /Visual Materials 6,000.00 Paintings 200.00 Binding 600.00 Microforms 300.00 VEHICLE. Amortization . . . . . . . . . . . . . . . . . . . . . . 6,000.00 BRANCH Amortization . . . . . . . . . . . . . . . . . . . . . 700.00 Reserve . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 500.00 Other . 41,700.00 Supplies & printing 11,000.00 Promotion & programs 1,500.00 Postage 4,000.00 Mileage and meetings 5,000.00 Memberships 600.00 Insurance 5,200.00 _Equipment rental 12,000.00 (this is self supporting) Auditing service 900.00 Bookkeeping costs 1,500.00 SALARIES AND WAGES (Average 10% Increase * *) . . . . . . . . . . . 277,830:.00 Employer's share . . . . 35,000.'. 00 Hospital Medical Ins. 13,000.00 PERA and Soc. Sec. 22,000.00 $472,310.00* * Total Budget Increase is 10.7% ** Increase wages 8 -12% inversely Proportionate to earnings. 1. Percentage of increase varies 8% to 12% inversely to salary. 2. Raised to Federal Minimum wage of $3.35/Hr. 3. Director will set these wages. 4. All students to start at $3.10 /Hr. and increase 10C /Hr. for each year worked. CROW RIVER REGIONAL LIBRARY BOARD SALARIES AND WAGES 1981 POSITION NAME OF EMPLOYEE LOCATION Hrs/Wk Hourly Rate Annual Salary (Wages) Note of DIRECTOR Burton Sundberg CRRL 40 $25,604 1 i ASSISTANT DIRECTOR Kathy Matson CRRL 40 16,299 1 c DEPARTMENT HEADS Shirley Wicklund W 36 $6.93 12,976 1 S Ric DuBois BK 40 7.03 14,615 1 5 Martin Swalboski IT 40 6.79 14,116 1 5 Barbara Whittenberg HU 37, 6.19 11,905 1 1( Shirley Chapman GL 40 5.05 10,495 1 13 LIBRARY ASSISTANTS (Salaried). Carol Blunt IT 31_ 4.99 8,048 1 13 Natalie Quinn W 40 4.63 9,630 1 13 Norita Levy HU 37 4.88' 9,381 1 13 Carolyn Olson W 30 5.05 7,879 1 13 Marilyn Sandahl W 30 3.94 6,149 1 l: Nancy Hoffman BK 40 4.30 8,941 1 1: Laurie Fostervold W 40 .1.94 8,188 1 1: LIBRARY ASSISTANTS (Hourly) Evelyn Bomstad W 25 5.85 7,605 1 Pat Smith IT 16 3.57 2,970 .1 Ann Brown IT 10 3.57 1,856 1 1. Lorraine Erickson HU 13 3.85 2,603 1 1: Marie Antony HU 4 4.11 855 1 is Marilyn Ueland GL 14 4.83 3,516 1 1: Connie Holland W 12 3.57 2,228 1 1: Debbie Tonsveldt W 12 3.94 2,458 1 1: Mary Henke HU 10 4.63 2,408 1 13 Janet McK.imm HU 4 3.85 801 1 l: Marliss Bock GL 14 3.57 2,600 1 1: Kathy Torkelson W 30 3.57 5,570 1 l: Mavis Willroth .W .8 4.38 1,822 1 1: ADULT SUBSTITUTES CRRL 10 3..35 -4.50 1,000 3 STUDENT ASSISTANTS 2 -3 GL 20 3.10 2 -3 HU 31 3.10 9,531 4 2 -3 IT 33 3.10 2 -3 W 11 3.10 .VAN DRIVER VAN 8 4.47 1,860 1 1: BRANCH LIBRARIANS Hrs. Open Adrian Day RA • 15 3.70 2,900 1 1: Betty Anderson AT (18) 18 3.94 3,688 1 l: Loyce Knutson GC (18) 18 3.94 3,688 1 l: Inez Lundberg NL (19) 16 3.94 4,507 1 1: Viola Flann LL (16) 10 3.94 2,868 1 1: Nora Fricke SP (20) 14 3.94 -4,098 1. 1: Roule Ketcham CO (18) 14 3.94 3,688 1 1: Gladys Paulson DA (22) 20 4.11 4,702 1 1: Sharon Noerenberg WI (20) 20 3.94 4,098 1 1: Loretta Hochsprung BR (18) 15 3.70 3,463 1 1: Mabel Weis BI (15) 15 3.70 2,886 1 l: Esther Fisher RE (15) 15 3.70 2,886 1 1: Branch Assistants CRRL 12 3.35 2,000 2 CUSTODIANS Glen Nelson W 31 6,578 1 l: Robert Polingo LT (varies) 3,433 1 l: Harry Bingenheimer HU 20 5,144 1 l: City Employee GL (varies) 1,294 1 1: 20% WORK /STUDY PAYMENTS CRRL 2,000 (Est.) $277,830 1. Percentage of increase varies 8% to 12% inversely to salary. 2. Raised to Federal Minimum wage of $3.35/Hr. 3. Director will set these wages. 4. All students to start at $3.10 /Hr. and increase 10C /Hr. for each year worked. CROW RIVER REGIONAL LIBRARY May 1980 Joan Recxdahl, Treasurer BUDGET MONTH YEAR TO DATE Balance $ $(5,879 -57) $ (7,856.68) RECEIPTS: State/Federal Aid $105,000.00 - - -- 117, 531.19 _- - $ 33,078.00 Special Grant/1979 -0- 1,093.66 5 292.00 Kandiyohi County 62,110.40 _21,000.00 1 31,055.20 Meeker County 43,032.00 __11,172.62 14,344.00 McLeod County 46,856.70 46.51: 1 -0- Willmar 48,993.12 - __13,623.2 ?. - 24,788.56 Litchfield 25,474.57 28.34 6 12,737.29 Hutchinson 36,378.76 5,800.00 1 18,189.38 Glencoe 16,661.32 3,137.50 8,330.66 Bird Island 5,040.20 - 74.0 __._ - 2,520.10 Renville 5,538.30 2,769.16 Petty Cash 16,000.00 1,836.55 9,093.70 Gifts -0- 100.00 250.00 Other 5,000.00 2,422.92 11,515.97 $416,o85-37_ ,359- 7 $169,964. From 1979 Budget & Reserve 10,556.63 TOTAL RECEIPTS & BALANCE $426,642.00 S(1,520.10) $161,107.34 - FUND AM DEPARTMENT L IRR ARY PERSRIAL SERVICES SALARIES HOSPITAL HED. 17JSURANCE PERA & SOCIAL SECURITY TOTAL _ -- MATERIALS: BOOKS: ADULTS __-BOOKS: CHILDREN --__----_---.-_---.---- PERIODICALS PAMPHLETS ,--.---.AUDIO VISUAL -- -. -._ -- - -- - - -- PAINTINGS BINDING _ .. MICROFORMS - -__ - - - TOTAL MAINTENNICE _CUSTODIAL SUPPLIES:4 -SERY _, TELEPHONE TELETYPE VEHICLE OPERATION (INCL_.INS�__. TOTAL OTHER SUPPLIES PROMOTION & PROGRAMMING POSTAGE MILEAGE & MEETINGS �- W.U3CPSHIPS INSURANCE EQUIPMENT RENTAL --- - - -- - AUDITING SERVICES BOOKKEEPING SERVICES MISC. RESERVE - -- - - - -- TOTAL CAPITAL OUTLAY -- - EQUIP► LENT - - BOOKMOBILE AMORTIZATION FUND VEHICLE AMORTIZATION FUND APPROPP,IATIONS MTD EXPENDITURES YTO EXPENDITURES % SPENT UNEXPENDED BAL 252,573.00 2 24,n49.21. - - - - -- 117, 531.19 _- - -46.5% -- - -135, CU 1.81 12,000.00 1 1,093.66 5 5,513.40 4 45.9% 6 6,486.60 _21,000.00 1 1,938.18__ - - 9,827.38_46. - - _ __11,172.62 285,573.00 2 27,081.05 1 132,B71.97 4 46.51: 1 152,701.03 --5 '000.00 3 351.28. - - __13,623.2 ?. - - _26.2%_._-.38,376.73 _ _ 15,585.00 2 28.34 6 6,417.56 4 41.2% 9 9,167.44 5,800.00 1 188.13 2 2,662.50 4 45:91: 3 3,137.50 _200.00 4 44,63 -- _ _148.16-- - - 74.0 __._ - -_.- 51.84. -. 10TAL_"BRARY - --x88,-531.98- 44.2% -- 238,110.0 ? -- Investments redeemed Investments purchased Ending cash balance Savings Pass Book: $109.33 as of May 31, 1980 $26,800.00 $101,300.00 -0- 82,322.09 $(8,446.73) $ (8,446.73) 1 u 1k league of minnesota cities May 29, 1980 FOR YOUR INFORMATION TO: Mayors, Managers, Clerks (Clerks please distribute the enclosed copies to councilmembers) FROM: David Hozza, Chairman, LMC Building Committee RE: Proposed LMC Building Last year at the annual meeting, Mayor Black, LMC President, charged the LMC Building Committee with bringing back a proposal for an LMC building to this year's convention. After literally years of exploring existing buildings and negotiating with their owners, all of which proved fruitless, the LMC Building Committee and the LMC Board concluded that new construction was the only prudent alternative, The City of St. Paul offered LMC a few potential sites at no cost. With these sites in hand, the Building Committee interviewed and selected architects, the Architectural Alliance East. The goal of the Building Committee was to build a new home for LMC that would be energy efficient, economical to maintain and representative of municipal- ities throughout the state. The purpose of this memo is to inform you that the results of the Building Committee and architect's work will be presented to the annual LMC meeting in Duluth. The proposed building would be built using a tax - exempt revenue bond issue. The resulting costs on a per square foot basis, would be about the median market rate in downtown St. Paul today. However, because of LMC ownership and because of substantial savings through energy conservation, this cost would remain stable while market rate rents are expected to rise steadily. Along with the building proposal, different payment or assessment schedules will be pre- sented. The costs will be apportioned on the same basis proportionately that member cities now pay dues. The costs, if they were to be paid up -front on a lump sum basis, would be about twice the annual dues paid by each member city. The Building Committee has worked long and hard on this proposal, and in order that the committee may share its information with member cities, a special session on the proposed building will be held at the convention in Duluth. Then, whatever formal action might be taken would take place at the annual meeting. Please come to the information meeting to learn more about the building proposal. However, if you have questions before then, please do not hesitate to contact me at home (612- 645 -7561) or Helen Schendel at the LMC office (612- 222 - 2861). Thank you for your consideration. I'm looking forward to seeing you in Duluth. 300 hanover building, 480 cedar street, saint paul, minnesota 551 01 C6121 222 -2861 DH: kgj THE HUTCHINSON SAFETY COUNCIL FOR YOUR INFORMATION.' The Hutchinson Safety Council met May 19, 1980, at 12:00 noon at the Prairie House in Hutchinson, MN 55350. There were 14 members present, The April minutes were approved as read. A motion was made and seconded that the award banquet tickets, $32.00, and the hostage bills of $3.40 be paid. It was reported that the new bridge will be closed during June and July for repairs. Rocks and other litter will be cleaned out of the river for the safety of motor boats and canoes. Leslie 0. Smith announced that the following pamphlets were distributed as mail inserts in mailing out statements, renewals and new insurance policies: 25 each Driving in the Land of the Freeway 25 each Playing it Safe in the Streets 25 each Child Safe 25 each Is it Safe to Cross Now? A lengthly discussion was held on the traffic congestion in the Plaza 15 area and the Highway #7, Happy Chef/new bridge area. The motion was made and seconded we write and invite the following to our next meeting to discuss future traffic plans and patterns in these areas: Senator John Bernhagen Representative Adolph Kvam Police Chief Dean O "Borsky Glen Grahn The June meeting will be June 30th, at the Prairie House. The meeting was adjourned by motion. Submitted by: Myron Johnson, president Loretta F. Pishney, Seer, Treas. Treasurer "s Report: Balance on hand May 1, 1980 Deposits: Disbursements: J. Rix - postage MN. State Safety Council award banquet tickets Balance on hand May 31, 1980 125,.80 none -3.40 -32-,00 89.45 (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 June 6, 1980 TO: Mayor and City Council FOR YOUR INFORMATION FROM: City Engineer SUBJECT: North Main Street (T.H. 15) Improvement Attached is a letter from the State on the status "and cost extimate for the new signal lights at Hwy. 7 and Main St. (T.H. 15) and the street improvement on North Main Street (T.H. 15) I assume the street improvement portion will be handled in the same manner as Main Street was in 1968 relative to assessment of some portion of the City's cost. Based on this assumption, we will have to hold a public hearing sometime in the future when we have a more definite time schedule for the construction. Pv attachment Sincerely, CITY OF HUTCHINSON A�4V � � Marlow V. Priebe City Engineer yo D � F !F'p MINNESOTA DEPARTMENT OF TRANSPORTATION TENTH & PACIFIC, BOX 758 WILLMAR, MINNESOTA 56201 PHONE: (612) 235 -4554 April 21, 1980 Marlow Priebe, City Engineer 37 Washington Avenue West Hutchinson, MN 55350 RE: Resolution #6499 State Project 4302, et al , Intersection Improvements at the Jct. T.H. 7, 15 & 22 in Hutchinson Dear Marlow: This letter is in response to your letter of 3/19/80 transmitting the above resolution and your subsequent conversations with Mr. Danielson of this office. We concur with your assessment that the widening of TH 15 up to 5th Avenue North can best be done in conjunction with the intersection revisions at 4th Avenue North. The widening of T.H. 15 involves the same type of work as is being done at the junction and should improve the per unit cost of roadway items by increasing the size of the project. The current program has the intersection and signal revisions at the junc- tion scheduled for 1/23/81 at an estimated cost of $100,000. However, we have just completed a revised cost estimate based on more detailed knowledge of what work is required,, which shows an estimated cost of $180,_000. The extension of the project to Sth Avenue North will cost roughly another $120,000; giving the overall project a cost of approximately $300,000. We have notified our Office of Program Development about the expected change in dollar needs for this project. It appears the change in dollar amount will cause a revision of the present letting date, as the Safety Improvement Program and other programs for Fiscal 1981 are extremely tight on funds. In fact, our current funding situation is so critical we may not be able to include the expanded project in the program at all. Our hope, however, is that the current 1/23/81 letting date will, at worst, have to be moved into the next fiscal year (July of 1981 to June of 1982). I will let you know as soon as I hear when or if the expanded project can be programmed. AN EQUAL OPPORTUNITY EMPLOYER Marlow Priebe Page 2 April 21, 1980 If a delay does occur, hardship to the public will be minimal since the signal system is already operating at the T.H. 7, 15 and 22 junction. Inflation will cause an increase in some project costs, but its effect should be offset by the increased efficiency inherent in a larger project. Also, the convenience to us and the public of doing the entire block in one project instead of two projects is a real advantage. I've enclosed the current DOT Cost Participation Policy for "Cooperative Construction Projects with Municipalities" dated 10/11/77. Also enclosed is a Municipal Agreement Flow Chart. The basic policy for cost sharing is that the State pays 1000 of roadway items in the center 24 feet and 60% for most items outside of the center 24 feet. Widening needed for extra capacity, such as the northbound merge area and southbound turn -lane are 100% State for the center 48 feet. Storm sewer costs are determined by pro - rating the flows. Using the above policy, the city's share of this project will be roughly $50,000. Storm sewer cost estimates were based on 601 state, 40% city pro -rated flows and on typical storm sewer needs. These figures could change the $50,000 figure considerably, so we will give you a better estimate of the city's share of costs as soon as we develop more detailed plans. One other item that should be discussed is possible need for a public hearing opportunity for public notice to insure compliance with Federal Highway Administration rules. Gary Danielson will contact you sometime this week to discuss this matter with you. Please let me know if I can be of further assistance to you. Sincerely, K. A. Madol e District Engineer cc: G. Danielson J. Hoeke B. Sieck G. Grahn R. Knofczynski w only time will tell whether this past session was a productive one or fell short of what a legisla- tive session should be. rt was one of the few sessions during my twelve years in the Iegislature that we gave considerable thought to long -range consequences before bills were passed. There was a definite recognition that there are, indeed, three separate branches of government -- legislative, administrative, judicial- - and none will act as a rubber stamp for another. We finally were able to put together enough votes to say "no" once in a while and prioritize good ideas for the state as a whole. sincerely, &*ft enator John Bernhagen CONSTITUTIONAL AMENDMENTS, Initiative & Referendum Early in the session it didn't appear that there was much chance for this proposal to appear on the bal- lot, but increased and very vocal public demand con- vinced many legislators who were once opposed to change their minds and support the concept. Initiative will allow the general public to propose laws and have them placed on the election ballot for a vote. Referendum will allow the general public to remove laws which the legislature has passed, again through a statewide ballot vote. I heartily support this concept because it is an important step toward restoring public confi- dence in government. Re apport16nment According to our state constitution, -the legis- lature is responsible for drawing the boundaries for legislative and congressional districts. This proposal will establish a bipartisan reapportionment commission to do that work. It is important to understand that this is a partisan commission, not a non artisan commission. By its very nature, reapportionment is a political activity, and there is nothing which can be done to remove partisan political influence. However, the creation of such a commission would remove the conflict of interest that legislators have when they try to draw their own district lines. Campaign spending An issue which is not currently addressed in , our state constitution, this proposal would establish new spending limits for candidates seeking elected position in state government. The Governor vetoed a bill dealing with this subject early in the session, so this proposal was put together as part of a polit- ical maneuver to circumvent the Governor. I'm not sure the state constitution is the proper place for establishing this type or law. In addition, I tend to agree with the Governor that spending limits are not as important as putting a lid on the size of contributions an individual or organization can make to a candidate. Highway Bonding This proposal is a result of the economic environment rather than the political environment. Our state constitution limits the interest which can be paid on highway bonds to only 5 percent. It is impossible to sell bonds at this rate when investors can get a much better return on their money in other ways. This proposal will remove the 5 percent interest rate limit and allow bonds to be sold at current market interest rates. It is an important issue as far as the construction, maintenance, and repair of our state trunk high- way system is concerned. L LL FOR YOUR INFORMATION ENERGY. Last September and October many legislators were warning that the state was going to face a fuel price crisis this winter and urged the Governor to call a special session of the legislature to meet the need. The crisis never really materialized, and cooler heads set about putting together an energy program to sup- plement the federal program already designed to help Minnesotans. Fuel Assistance We appropriated a total of $5 million for a fuel assistance program. This is a direct supplement to the federal dollars already being sent into the state. It is designed to catch -the- people who, for one reason or another, were falling through the cracks and unable to receive - needed help. Low Interest Loans The Minnesota Housing Finance Agency will be given money for loans to low and moderate income families who wish to make improvements in their homes which will save energy and, in the long run, result in lower fuel bills. This provision was part of an energy bill which I authored. Car Pooling There is no doubt that one of the easiest and most effective ways we have to conserve fuel is for people to share rides, especially to and from work. Also as a part of my energy package, we will develop programs to encourage car pooling and set up an increased effort toward van pooling by state employ- ees. It is hoped these programs will increase public awareness about the savings in both cost and energy which result from sharing a ride. Weathirization In addition to the direct furl a"miNtunce we approved this year, we also appropriated another $12 million for direct assistance to low income families for weatherization. This is in addition to the loan program through the MHFA. Again, this supplements the money we are receiving from the federal government. Res'barch When you stop and think about it, research into new energy sources is kind of like the space program of the 1960's. The potential is enormous, but we must learn how to tap our resources and use them efficiently. We provided funding for several different types of research programs in the area of renewable and waste resources, including the use of cattails. This is probably one of the most exciting parts of the energy program. INTEREST RATES No one likes to see interest rates go up, but unlike the federal government, which can take other actions to control the economy, we at the state level can only respond in as responsible a manner as pos- sible to the situation as it exists. Although it wasn't always pleasant, tight money and inflation created a flurry of activity regarding interest rates Contract for Deed The housing market has been especially hard hit by inflation as mortgage money became harder to find. Many people prefer to sell property under a contract for deed. However, since the interest rate for such sales had been set at 8 percent, not many people were wi _lling to enter into this kind of sales agreement with such a low rate of return. This year we removed the ceiling, and now the contract for deed interest rate will float much like the regular mortgage rate. This should loosen the market for both buyers and sellers. Credit Cards Open -end credit rates were raised from 12 per cent to 16 percent annually, with a 30 day interest free period after each purchase. Merchants must borrow money to support credit shopping. When we passed the bill they were paying around 17 percent interest. We had to equalize the cost and return on credit services. Installment Loans With the exception of mortgage loans, banks will be allowed to charge interest at any rate which is at least one percent below the discount rate for commercial paper at the federal reserve bank. Prior to this change, loans for certain consumer purchases were held at artificially low rates - -new car loans being the best example. Municipal Bonds Just as the interest rate for highway bonds was held down by language in the state constitution, the interest rate for municipal bonds was set at 6 percent by state law. Local units of government were finding it impossible to'sell bonds for projects which have already been approved. We set a new rate at 12 percent. On January 1, 1983, the rate will go back to 9 percent. This should enable local govern-. ments to raise money for some very necessary improve- ments. While I do not believe government should be tampering with the free enterprise system, since this generally creates more problems than it solves, we must respond to conditions created by the state of the national economy. We have not done this very well in the past. Allowing interest rates to increase was a difficult but necessary action. It all boils down to the question of whether money will be avail- able. It is probably preferable to have it available, even at a higher price, than not at all. JOB SHARING The concept of job sharing will get an active boost from state government. At least 50 state jobs will be made available for sharing. When two people share a position, each must work at least two days a week. The job sharing idea has been promoted by people seeking part -time work who have found a decreasing number of opportunities available to them. The state program should increase public awareness and, if it is successful, I would expect to see more opportunities of this type available in private • industry too. SUPPLEMENTAL APPROPRIATIONS Another bill which received a great deal of attention this year was the supplemental appropriations bill, dubbed by the news media as the "garbage" bill, because it contained so many proposals which couldn't get enough votes to pass on their own merits. While this was officially an appropriations bill, well over half of it dealt with nonappropriations items. Again the Governor vetoed some of the items in this bill, using what is called the "line item veto ". If an item had not successfully passed one or both bodies of the legislature, he deleted that item. Again I believe this is a good idea. There is too much tendency on the part of some legislators to get their pet projects into a bill like this when those ideas have already been voted down in commit- tee or on the Senate floor. The Governor's vetoes in this bill save over $5 million. The state constitution says a bill may not address more than one subject. But, when rules of the legislature are twisted and almost disregarded, we make a farce of this part of our constitution and the committee process which is designed to give all ideas a fair hearing. GASOLINE TAX Changing the constitutionally allowable interest rates on highway bonds is one way of pro- viding more money for highways. Another way, and one that is far more visible to most people, is to increase the gasoline tax. This year we raised the tax by 2 cents. Our general philosophy is that roads should be user supported, and that is why we chose, in spite of the painful nature of the vote, to increase the gasoline tax. Several important high- way programs have already been put on the shelf for lack of funds, and even with the increase, we will still not have enough money to support an extensive highway program. During the session many people were critical of the Department of Transportation (DOT),saying it was a bloated government agency which should get its own house in order before asking for more money. There probably is justification for some individual criti- cisms of the DOT, but I want to point out that the DOT was the only state department which made a sincere effort to respond to the proposals made by the Loaned Executive Action Program (LEAP) in the early 1970'x. I believe the department, which has been especially hard hit by inflation (it uses many petroleum based products), is doing its best to serve the people of Minnesota. EDUCATION Last year we appropriated a record amount of funds to aid educational efforts at all age levels. This year we appropriated an additional $23 million, the bulk of which is for transportation aid. The transportation formula was revised to respond more realistically to actual school transportation costs. We also set aside funds to study transportation and computerized bus routing and made grants for the use of alcohol fuel. While not a major problem in our area, we gave more help to programs designed for students who have only a limited command of English. This is especially important in areas of the state which have had large numbers of ref- a families move in. TAXES Last year we made some major changes in our taxes, particularly in the area of income taxes, by "InIhitIon proofing". or Indexing the tax rates. This has already find a dramatic effect on the amount of tax dollars collected by the state and has resulted in savings for almost everyone. Since we no longer collect large tax surpluses, the activity in the area of taxes was limited this year but still helpful. Income Taxes Close on the heels of $700-million in tax relief passed in 1979, we made some additional modi- fications in the income tax. The low income credit was increased so a family of four can earn up to $12,000 without paying state income tax. Dependent care credits were raised to $400 per child, with a maximum of $800. Pension income up to $11,000 will be excluded from taxes, less any income over $17,000. In addition, we exempted interest and dividends from taxes with a limit of $200 for individuals or $400 for couples. Property Taxes The formula for determining taxable valuations on residential housing was changed and the maximum homestead credit raised from $600 to $650. As a result, on a statewide average, there should be about a 10 percent reduction in property taxes next year. We also approved a targeting program (first offered by Independent - Republicans in 1979) aimed at offsetting some of the expected and predictable large increases in property taxes in some parts of the state. If your property taxes go up more than 10 percent next year, the state will pay half the amount over 10 percent, up to a $300 maximum. SOLID & HAZARDOUS WASTE Undoubtedly one of the most difficult and con- troversial issues we handled this year was creating a Waste Management Board. Our state is quickly becoming inundated with solid waste, and we have no disposal sites for hazardous waste. The new Waste Management Board will have nine members selected by the Governor. It will work with local governments in selecting potential locations for disposal of both types of waste. The goal is to find at least one and possibly two sites which are geologically sound for hazardous waste disposal and more landfill sites for solid waste disposal. The difficulty and controversy surrounding this problem is related to the fact that the board will have the power to condemn and acquire land for hazardous waste disposal and may override local zoning regulations. Local people will be involved in any final decision, however. The board will also fund projects which explore the potential uses of waste materials. JUVENILE JUSTICE In an effort to make juveniles who commit seri- ous offenses more accountable for their actions, we made significant changes in our juvenile justice laws. Under new laws, it will be easier to refer juveniles 14 and older to adult courts and subject them to the standard of adult laws. For instance, juveniles over 16 could be tried as adults if they are accused of violent crimes, such as premeditated murder and rape, or if they have repeatedly committed certain felonies. Other changes will allow juveniles to be fined up to $500 for a misdemeanor, increase parental civil liability to $500, and allow judges to make juveniles responsible for restitution for minor offenses. WORKERS COMPENSATION One very controversial bill that was passed and then vetoed by the Governor related to workers compensation. The effect of the bill, had the Gov- ernor signed it, would have been to halt workers compensation rate hearings which are now underway. I admire the Governor for being strong enough to veto what was really a deceptive piece of legisla- tion. Minnesota has long had some of the highest workers comp insurance rates in the country, which have become an increasing hardship on many busi- nesses, particularly small business. While the short range effect of this bill may have sounded good, in the long term it would have had serious repercussions. One of the most important changes we made in this area last year was to set up a new procedure for determining workers compensation rates. A size- able monetary investment has already been made in this process, which was to help hold rates down. To stop the process right in the middle and before we had an opportunity to see if it works would be irre- sponsible. In addition, if insurance companies were denied a reasonable increase, they would have prob- ably been forced to increase other rates, and when the workers compensation rates finally did increase, I would expect the increase would have been of an almost unmanageable size for many businesses. We do need to get workers compensation rates under control. This bill was only a band aid for a problem which needs further surgery. We must provide adequate compensation for those who deserve it and at the same time stop abuses within the system. I voted against the bill and support the Governor's veto. BONDING BILL A bill authorizing over $200 million in bond- ing projects was defeated in the House of Represen- tatives. The defeat came because the majority in the House was not willing to compromise and pare down the size of this bill. I talked during the session of the dangers in bonding - -that it creates a false sense of wealth. Free - wheeling bonding mortgages not only our future but the future of our children at the same time it endangers our state's financial ratings. Many of the projects in this bill could have waited; many other projects weren't even ready for construction work to begin. This is another example, like the garbage bill, of a piece of legislation that got too big for its own health... it died of obesity. Government spending, whether through outright appropriation or bonding is one of the chief causes of inflation. We simply have to get tough, perhaps make some sacrifices, and control spending. I'm confident that a bill which didn't con- tain quite so much money would have passed and am disappointed that reasonable people found it impossible to compromise. The defeat of this particular bill, which was certainly inflationary, was the best thing for all of us. .. T �,�92021222�2sr STATE E OF MINI\ ESO rA OFFICE OF THE GOVERNOR ALBERT H. QUIE ^r REQ- -j �R N GOVERNOR ST. 1 "AUI. 55155 � `' ED 9g-6 FOR YOUR I ATION MINNESOTA COMMUNITIES: PLANNING FOR THE FUTURE �1 A Series of Community Development Forums R pry y Dear Local Elected Officials and Community Leaders: For Co- Sponsors: What steps do we need to take to help Minnesota communities build Assoc. of MN Counties for the future? How can we work together in each area of the state Dept. of Housing and to ensure wise investments are made? How can opportunities for Urban Development local initiative be encouraged? How do we maintain and improve Governor's office of our existing community facilities, meet our housing needs, and provide Volunteer Services energy supplies for all our necbssary activities? Institute of Cultural Affairs These and many similar questions went through my mind as I League of MN Cities prepared the Community Development Statement for the legislature. League of women voters In order to obtain a broader range of opinions and ideas, I have of Minnesota scheduled six community development forums in different parts of MN AFL -CIO the state. At these forums, local leaders such as yourself will MN Assoc. of Commerce be able to participate in discussing opportunities for private - and Industry public partnerships to meet the needs of Minnesota communities in MN Assoc. of Townships the $Os. MN Assoc. of Regional Commissions The forum in your area will be on June 24, 1980 at the Central MN Board on Aging Middle School, 3rd Street and Eureka Avenue in Montevideo. It MN City Management Assoc. will begin at 9:30 a.m. and end by 4:30 p.m.. Lunch will be MN Community Education available at the nearby Hunt Hotel. We do need your response Association in order to make appropriate arrangements, so we would appreciate MN Dept. of Agriculture it if you would return the enclosed form by June 15. MN Dept. of Economic Development Legislators, local elected officials, and leaders from many MN Dept. of Transportation community groups will be participating in the forums. The MN Education Assoc. co- sponsors of the forums include private, voluntary and public MN Energy Agency organizations that are concerned about the future of Minnesota MN Federation of communities. We hope you will be able to attend the community Teachers development forum in Montevideo. MN Housing Finance Agency S' rely, MN Planning Assoc. l/ State Planning Agency �T(� U of M - Agricultural over or Extension Service ieutenan%Governaor- AN EQUAL OPPORTUNITY EMPLOYER 0 Wilham W. Scranton James 5. McDonnell Chairman. McDonnell Douglas Corporation Patricia K. Di Giorgio San Francisco Chapter, UNA John E. Leslie Chairman Emeritus Bache Group Inc. Leo Nevas Partner, Nevas, Nevas & Rubin Jean Picker U.S. Rep. to U.N. Social Dev. Comm. 0969 -77) Robert V. Roosa Partner, Brown Brothers Harriman & Co. S. ." Estelle Linzer President Southern N.Y. State Division, UNA T! Harry W. Knight Chairman, Hillsboro Associates, Inc. John C. Bierwirth�c Chairman, Grumman Corporation Morris B. Abram Partner Paul, Weiss, Rifkind, Wharton & Garrison R. Manning Brown, Jr. Chairman, N.Y. Life Insurance Company Kenneth R. Burroughs President Burroughs and Tischler Corporation Jacob Clayman President National Council of Senior Citizens William T. Coleman, Jr. Partner, O'Melveny & Myers Arnold Goodman Chairman, Council of Chapter and Division Presidents, UNA Dr. Armand Hammer Chairman Occidental Petroleum Corporation Walter E. Hanson Chairman Peat Marwick International Ruth J. Hinerfeld President, League of Women Voters Clarice Kaufman Attorney Vice President, Pacific Chapter, UNA Edward Lamb President, Lamb Enterprises, Inc. L.F. McCollum Chairman Ementus Mercantile Texas Corporation Carmel Carrington Man Commissioner N.Y. State Public Service Commission William S. Renchard Chairman, Directors' Advisory Committee Chemical Bank William Ruder President, Ruder & Finn, Inc. Richard J. Schmeelk General Partner, Salomon Brothers Joseph M. Segel Merion, Pa. O. Pendleton Thomas Retired Chairman, The B.F. Goodrich Company Margaret B. Young Chairman Whitney M. Young, Jr. Memorial Foundation Vice Pres!cec!, F:ograr:: Punning and!' a::cn al 0,gan:za!,ons Peggy Sanford Carlin Vx -e P:es,den!, Pchcy studies Arthur R. Day V,ce c` esidenr, Chapter. aril F,e)d Ac!:,,t, Joe Byrn, Sills V,ce P,, s,den t, F,naac,a: De Icpment and Adm, --abon Richard B. Wiener Ass,Ia .t 'Treasure: and Ccr.ucller Louis 1. Provenzale i- Ui ►d Nations Assoc+ation of a United States of America ,- 300 East 42nd Street, NewYork, NY 10017 212.697.3232 Cable: UNASAMER i _..... ... Arthur 1.: Goldberg - Robert S. Benjamin Henry Cabot Lodge Charles L. Brown Robert M. Ratner 1909 -1979 Charles W. Yost Chairman, American Telephone and Telegraph Company May 13, 1980 Dear United Nations Day Chairman: FOR YOUR INFORMATION Congratulations on your appointment as United Nations Day Chairman for your community. As the official secretariat for the National UN Day observance, UNA -USA welcomes you to a steadily growing number of UN Day chairmen throughout the United States who are planning programs for United Nations Day, October 24. We are very pleased to know that you will join with us in the effort to increase public understanding of the United Nations and its work. A special UN Day Kit is being prepared to help you plan your community's activities. It will be mailed to you shortly. The key item included in the kit is the 1980 UN Day Manual, which cites examples of successful UN Day'programs, gives guidance on how to make a UN Day program effective, and contains sample press releases, a sample proclamation and other necessary information. The kit also contains an informative and attractive UN Day poster; a "What is UN Day ?" brochure; a brochure of basic fact sheets about the UN; and a "UN at 35" anniversary leaflet. Fact sheets included in the kit highlight the theme of our 1980 UN Day observance: Toward a World Without Hunger. Peoples' basic need, food, has been a major concern of the United Nations since its inception 35 years ago. In April 1980, the President's Commission on World Hunger issued a report suggesting ways Americans can contribute to the solution of this crucial problem that leaves one - fourth of the world's population malnour- ished, and contributes to disease, retardation, low productivity, crime and political instability. Because of the urgency of the situation, the nationwide UN Day observance this year focuses on programs dealing with world hunger, food and related development issues. We hope you too will plan a program stimulating your community's awareness of the world hunger problem-and getting your community's thinking about how to solve it. In the process, your program will acquaint participants and others with the UN system's work to eliminate world hunger. Thank you for volunteering to be a part of the National UN Day Program this year. It is the concern of people like you around the world that enables the UN to work more effectively toward peace and human well - being. Sincerely, Linda Zwingeberg UN Day Coordinator