cp05-27-1980 cHUTCH INSON
CITY
CALENDAR
WEEK OF
May 25 TO May 31
1980
WEDNESDAY
-28-
9:30 - 10:30 A.M. - Planning
'ommission Workshop at
city Hall
Pot etUAVILIPPIr-
e3w,0lW MM101Tf5,5-
Alen t,6
SUNDAY
-25-
THURSDAY
-29-
7:30 A.M. - Department Heads
Meeting at City Hal
8:30 A.M. - 1979 City Audit Re-
view with Auditors
and City Council
Noon - Joint Meeting of City
Council and School Board
at Central District Sery
ices Office (Lunch pro-
vided)
MONDAY
-26-
MEMORIAL DAY
City Hall Closed
TUESDAY
-27-
7:30 P.M. - City Council Meet-
ing at City Hall
FRIDAY
-30-
SATURDAY
-31-
•AME ti�
SATURDAY
-31-
AGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, MAY 27, 1980
1. Call meeting to order - 7:30 P.M.
,/2. Invocation - Reverend Edmund 0. Schulz
,/3. Consideration of Minutes - Regular Meeting of May 13, 1980 and Special Meeting
of May 15, 1980
Action - Motion to approve - Motion to approve as amended
4. Public Hearing - 8:00 P.M.
VI(a) Transfer of Cable Television Franchise from North American Communications
Corporation to Nickelson Media, Inc. of New Ulm
Action - Motion to close hearing
/5. Communications, Requests and Petitions
(a) Consideration of Request for Reduced_Trash and Refuse Rates:
1. Clarence Falling
2. Elenora Slyter
3. Mrs. Lena Pless
4. Stanley Lorence
5. Joe Pessek
6. Helen De Witt
7. Lulu Hagen
8. Mar�.tha D. McGilton
9. Luella Bottomley
10. Mrs. Helen Vlcek
Action - Motion to reject - Motion to approve reduced rates
6. Resolutions and Ordinances
✓(a) Ordinance No. 10/80 - Section.200 - City Administrator
Action - Motion to reject - Motion to waive second reading and adopt
7. Reports of Officers, Boards and Commissions
• Ja) Monthly Financial Report - April 1980
Action - Order by Mayor received for filing
Ab) Minutes of Nursing Home Board dated April 17, 1980
Action - Order by Mayor received for filing
Jc) Minutes of City Tree Board dated April 9, 1980
Action - Order by Mayor received for filing
COUNCIL AGENDA
MAY 27, 1980
18. Old Business
None
9. New Business
✓(a) Consideration of Hiring Seasonal Tree Inspectors
Action - Motion to reject - Motion to approve employment
,/(b) Consideration of Purchase of Dictaphone Machine for Police Department
Action - Motion to approve - Motion to reject
A/C) Consideration of Delinquent Water and Sewer Accounts
Action - Motion to authorize extension of payment period - Motion to authorize
/ discontinuance of service
J(d) Consideration of Applying for Section 18 Transit Grant Monies
Action - Motion to reject - Motion to approve grant application
/(e) Consideration of Resignation of Steve Jensen
Action - Motion to reject - Motion to approve - Motion to waive reading and
adopt Resolution No. 6540
,/(f) Consideration of Annexations Recommended by City Staff:
A. Clifton Heights ) with favorable recommendation
2. Jefferson Street of Planning Commission
3. Golf Course Road) with unfavorable recommendation
(Ron Horswell) ) of Planning Commission
Action - Motion to reject - Motion to approve and request Municipal Board
to hold public hearing
,((g) Consideration of Rezoning Area between Third Avenue N.W. and Fourth Avenue N.W.
from C -4 to IC -1 with favorable recommendation of Planning Commission
Action - Motion to reject - Motion to waive first reading of Ordinance and
set second reading for June 10, 1980
r
-%(h) Consideration of Request for (PUD) Conditional Use Permit submitted by Marlow
Priebe with favorable recommendation of Planning Commission, with contingencies
Action - Motion to reject - Motion to waive reading and adopt Resolution
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w
COUNCIL AGENDA
MAY 27, 1980
J(i) Consideration of Amending Zoning Ordinance No. 464 Concerning Parking
Regulations with favorable recommendation of Planning Commission
Action - Motion to reject - Motion to waive first reading of Ordinance and
set second reading for June 10, 1980 �W4'('A
J(j) Consideration of Preliminary Plat submitted by Richard Schmidtbauer with
favorable recommendation of Planning Commission
Action - Motion to reject - Motion to waive reading and adopt Resolution
J(k) Consideration of Variance submitted by McLeod County Fair Board with favor-
able recommendation of Planning Commission, with contingencies
Action - Motion to reject - Motion to waive reading and adopt Resolution
J(1) Consideration of Setback Requirements Referred Back to Planning Commission,
with favorable recommendation, Contingent on Exceptions
Action - Motion to reject - Motion to waive first reading of Ordinance and
set second reading for June 10, 1980 jdl_t
J(m) Consideration of A Special Purpose Shade Tree Grant
Action - Motion to approve - Motion to reject
4(n) Consideration of Shade Tree Policy:
1) Approve Three -Year Planning Concept 100% Subsidy for Removal of
Diseased Elms
2) Approve Policy of 100% Subsidy for Sanitation of Elm Trees for 1980
3) Policy to Use City Contractor to Be Eligible for Dutch Elm Subsidy
Action - Motion to reject - Motion to approve shade tree policy
J(o) Consideration of Special Permit for Use of Boulevard by Swanke Motors, Inc.
for Display of Vehicles
Action - Motion to reject - Motion to issue permit
J(p) Consideration of Advertising for Bids on Portable X -Ray Machine for
Hutchinson Community Hospital
Action - Motion to reject - Motion to authorize advertising
J(q) Consideration of Completion of Mini -Audit Reports
Action -
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COUNCIL AGENDA
MAY 27, 1980
10. Miscellaneous
J(a) Communications from Clerk- Administrative Assistant
11. Claims, Appropriations and Contract Payments
,(a) Verified Claims
j Action - Motion to approve and authorize payment from appropriate funds
�J 12. Adjournment
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AGENDA ADDITION
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, MAY 27, 1980
9. New Business
J(r) Consideration of Hiring Summer Employee for Park Department
Action - Motin to reject - Motion to approve employment
�(s) Consideration of Renewing Six Insurance Policies of the City
Action - Motion to reject - Motion to approve renewal
v/(t) Consideration of Application for Temporary Sign Permit for T. L. Scalawags
Action - Motion to approve - Motion to reject
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, MAY 13, 1980
1. CALL TO ORDER
Mayor Westlund called the meeting to order at 7:30 P.M., with the following mem-
bers present: Aldermen Peterson, Lueneburg, Gruenhagen and Beatty. Absent: none.
Also present were: Administrative Assistant Plotz, City Engineer /Public Works Di-
rector Priebe, and City Attorney Schantzen.
2. INVOCATION
In the absence of a pastor, there was a time of silent prayer.
3. MINUTES
The minutes of the Special Meetings of April 1, 1980 and April 28, 1980; Regular
Meeting of April 22, 1980; Special Meetings of May 1, 1980, May 6, 1980 and May 8,
1980 were approved as presented upon motion by Alderman Peterson, seconded by Ald-
erman Beatty and unanimously carried.
4. PUBLIC HEARING
None
5. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) CONSIDERATION OF REQUEST FOR OFFICER BILL MATTSFIELD AND SGT. JOHN GREGOR
TO ATTEND CONFERENCE ON MAY 19 -20, 1980
Following discussion, it was moved by Alderman Lueneburg, seconded by Alder-
man Beatty and carried-unanimously, to approve the above -named to attend a
conference on sexual victimization of children.
6. RESOLUTIONS AND ORDINANCES
(a) ORDINANCE NO. 9/80 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING
REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP (FREDRICKSON'S
After discussion, Alderman Gruenhagen moved to waive the second reading and
adopt Ordinance No. 598 entitled An Ordinance Amending Ordinance No. 464 Con-
cerning Zoning Regulations In the City of Hutchinson and the Official Zoning
Map. The motion was seconded by Alderman Lueneburg and carried unanimously.
(b) ORDINANCE NO. 10/80 - SECTION 200 - CITY ADMINISTRATOR
Following discussion, the motion was made by Alderman Gruenhagen, seconded
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COUNCIL MINUTES
MAY 13, 1980
by Alderman Peterson and unanimously carried, to waive the first reading
and set second reading of Ordinance No. 10/80 entitled Section 200 - City
Administrator,for May 27, 1980.
(c) RESOLUTION NO. 6535 - TRANSFERRING $15,000 FROM LIQUOR STORE TO GENERAL FUND
After discussion, it was moved by Alderman Peterson, seconded by Alderman
Beatty and carried unanimously, to waive reading and adopt Resolution No.
6535 entitled Transferring $15,000 from Liquor Store to General Fund.
(d) RESOLUTION NO. 6536 - RESOLUTION AUTHORIZING PLANNING AND ACTION RELATIVE
TO DEVELOPING JOINT PROPOSALS FOR SCHOOL AND CITY FACILITIES DEVELOPME
Following discussion, the motion was made by Alderman Gruenhagen to waive
reading and adopt Resolution No. 6536 entitled Resolution Authorizing an-
ning and Action Relative to Developing Joint Proposals for School and City
Facilities Development. The motion was seconded by Alderman Lueneburg and
unanimously carried.
(e) RESOLUTION NO. 6538 - RESOLUTION SETTING ELECTION, TIME, PLACE LOCATIONS OF
PRECINCTS, AND APPOINTING OF JUDGES FOR CITY SPECIAL ELECTION
The Mayor made reference to the referendum defeated on March 25, 1980 in
which a $1,700,000 bond for a new Fire /Police Station was presented-to _;,:he
voters. He pointed out that unless a revision was made in the referendpm,
the City would be required to wait 180 days before presenting the same jues-
tion. It had, therefore, been decided by the Council to engage a different
architect and make changes in the facilities, thus reducing the cost of the
building to $1,500,000. A new date of June 24, 1980 was set for a City spe-
cial election.
It was moved by Alderman Beatty to set the City special election for June 24,
1980 and waive reading and adopt Resolution No. 6538 entitled Resolution Set-
ting Election, Time, Place Locations of Precincts, and Appointing of Judges
for City Special Election. Seconded by Alderman Gruenhagen, the motion unan-
imously carried.
(f) RESOLUTION NO. 6539 - RESOLUTION ESTABLISHING THE QUESTION FOR A FIRE /POLICE
BUILDING BOND ISSUE
After discussion, Alderman Lueneburg moved to waive reading and adopt Reso-
lution No. 6539 entitled Resolution Establishing The Question for A Fire/
Police Building Bond Issue. The motion was seconded by Alderman Beatty and
carried unanimously.
7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
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COUNCIL MINUTES
MAY 13, 1980
(a) BUILDING OFFICIAL'S MONTHLY REPORT - APRIL 1980
There being no discussion, the report was ordered by the Mayor to be re-
ceived for filing.
(b) MINUTES OF "SENIORS ACTIVITY CENTER" ADVISORY BOARD DATED APRIL 1, 1980
There being no discussion, the minutes were ordered by the Mayor to be re-
ceived for filing.
(c) MINUTES OF DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD DATED FEBRUARY 12,
1980 AND FEBRUARY 25, 1980
There being no discussion, the minutes were ordered by the Mayor to be re-
ceived for filing.
(d) MINUTES OF HOSPITAL BOARD DATED FEBRUARY 19, 1980 AND MARCH 18, 1980
There being_no discussion, the..minutes-- were - ordered by the Mayor to be re-
ceived for filing.
(e) MINUTES OF CIVIC ARENA BOARD DATED APRIL 16, 1980
There being no discussion, the minutes were ordered by the Mayor to be re-
ceived for filing.
8. UNFINISHED BUSINESS
(a) CONSIDERATION OF REQUEST FOR HANDICAPPED PARKING SPACES FOR GRACE EVANGELICAL
LUTHERAN CHURCH (DEFERRED APRIL 22, 1980)
It was the recommendation of the Police Department to approve the requested
handicapped parking spaces and installation of two signs in front of the
Grace Evangelical Lutheran Church at the designated locations.
It was moved by Alderman Peterson, seconded by Alderman Gruenhagen and car-
ried unanimously, to approve the request for handicapped parking spaces.:
(b) CONSIDERATION OF VARIANCE FOR SHOOTING RANGE FOR POLICE DEPARTMENT
(DEFERRED APRIL 22, 1980)
Item withdrawn from Agenda at this time.
(c) CONSIDERATION OF AWARDING BIDS) FOR HOSPITAL ELECTRICAL GENERATOR AND TRANSFER
SWITCH FOR EMERGENCY POWER SYSTEM (DEFERRED APRIL 8, 1980)
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COUNCIL MINUTES
MAY 13, 1980
Alderman Gruenhagen explained that bids were received on April 8, 1980 for
the emergency generator and transfer switches for the emergency power system
at the Hospital. The Hospital Board had reviewed the bids,and it was their
recommendation to:
1) Recommend bid package A be rejected and the Hospital be given
authorization to readvertise for bids to be obtained directly
from the manufacturers to effect a savings of approximately
$2,500.
2) Allow Hoffman Electric of St. Paul to withdraw its bid packages
A & B for reasons stated in their letter of April 23, 1980.
3) Accept second low bidder of Quade's, Inc. of Hutchinson for bid
package B in the amount of $32,974, for electrical constructicl;-
4) Accept Miller, Miller & Mac of Hutchinson for general construc-
tion work, bid package C, in the amount of $24,982.
It was pointed out the low bid on the electrical generator and transfer
switches (bid package A) would not exceed $40,000.
Following discussion, the motion was made by Alderman Gruenhagen to approve
the above - stated recommendations and set a bid opening date of June 4, 1980
at 2:00 P.M. for bid package A (electrical generator and transfer switches).
Seconded by Alderman Beatty, the motion unanimously carried.
9. NEW BUSINESS
(a) CONSIDERATION OF REQUEST TO CONSTRUCT SPLIT RAIL FENCE ON CITY RIGHT -OF -WAY
BY RIVERSIDE PROPERTIES CO.
Kr. Jim Cavanaugh, representing Riverside Properties Co., came before the
Council and requested permission to construct a split rail fence on the City
right -of -way of Lot 5, Block 41, North half of City. The vacant lot had pre-
viously been used as an employee parking lot by the Hutchinson Medical Center.
The property has now been landscaped, but people continue to drive their cars
on it. He felt a decorative fence would eliminate the problem and beautify
the area; however, it falls in the City street right -of -way.
The City Engineer stated the fence could be erected in the City right -of-
way but should be erected on the property subsequent to curb and gutter on
both sides of the property.
After discussion, Alderman Lueneburg moved to approve the erection of a fence
on the City right -of -way along the corner of First Avenue NW and Franklin
Street N. Seconded by Alderman Beatty, the motion carried unanimously.
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COUNCIL MINUTES
MAY 13, 1980
(b) CONSIDERATION OF ESTABLISHING BOARD OF REVIEW MEETING ON MONDAY, JUNE 16,
1980 AT 10:00 A.M.
A new date for the Board of Review has been set for Monday, June 16, 1980
at 10:00 A.M. at which time property owners will be given the opportunity
to discuss assessed valuation and real estate with the County Assessor.
It was moved by Alderman Gruenhagen to approve the date and time for the
Board of Review meeting. The motion was seconded by Alderman Beatty and
carried unanimously.
(c) CONSIDERATION OF $900,000 GENERAL OBLIGATION IMPROVEMENT BONDS OF 1980
Mr. Bob Sander of Juran & Moody, Inc. appeared before the Council and pre-
sented the 1980 G.O. Improvement Bonds in the amount of $900,000. He stated
the bonds would be dated July 1, 1980 and would be an 11 -year bond issue.
He further suggested the date of June 10, 1980 for sale of the bonds, with
bids to be opened at 4:00 P.M. in City Hall.
Following discussion, Alderman Beatty moved to.waive reading and adopt
Resolution No. 6534 entitled Resolution Relating to $900,000 Improvement
Bonds of 1980; Authorizing The Issuance And Public Sale Thereof. Seconded
by Alderman Gruenhagen, the motion unanimously carried.
It was moved by Alderman Beatty, seconded by Alderman Gruenhagen and car-
ried unanimously, to approve the date of June 10, 1980 at 4:00 P.M. to open
bids for the 1980 G.O. Improvement Bonds.
(d) CONSIDERATION OF APPLICATION FOR PERMITS AND LICENSES SUBMITTED BY HUTCHINSON
JAYCEES WATER CARNIVAL COMMITTEE:
1. STREET USE
2. KIDDIE DAY PARADE PERMIT
3. GRAND PARADE PERMIT
4. SQUARE DANCE PERMIT
5. CONCERT PERMIT
6. RETAIL "ON- SALE" NON - INTOXICATING MALT LIQUOR LICENSE
7. RUNNING RACES ON JUNE 21, 1980
After discussion, the motion was made by Alderman Peterson to approve the
applications and issue permits and license where applicable.for the Hutchin-
son Jaycees Water Carnival. The motion was seconded by Alderman Beatty and
carried unanimously.
(e) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS
Mayor Westlund read a copy of the letter sent to all delinquent account
holders and inquired if there was anyone present to be heard regarding
his /her account. There was no response.
MIS
COUNCIL MINUTES
MAY 13, 1980
After discussion, Alderman Gruenhagen moved to discontinue service on
May 30, 1980 at 8:00 A.M. for the following accounts if unpaid by that
date: 01- 0660 -1 -00, 02- 0125 -0-00, 02- 0260 -0 -00, 02- 0450 -8 -00, 02 -0580-
7-00, 07- 0900 -1 -00, and 42- 0070 -1 -00. Seconded by Alderman Lueneburg,
the motion unanimously carried.
(f) CONSIDERATION OF APPOINTMENTS:
1. LIBRARY BOARD - (3 YEARS)
PAUL ACKLAND
RALPH BERGSTROM
SALLY CONE
2. POLICE CIVIL SERVICE COMMISSION - (3 YEARS)
JOSEPH C. DANSEREAU
It was moved by .Alderman Gruenhagen, seconded by Alderman Beatty and c-
ried unanimously, to ratify the appointments of Paul Ackland, Ralph Berg-
strom and Sally Cone for a three -year term on the Library Board.
It was moved by Alderman Peterson to ratify the appointment of Joseph C.
Dansereau to the Police Civil Service Commission for a three -year term.
The motion was seconded by Alderman Beatty and unanimously carried.
(g) CONSIDERATION OF REQUEST BY MCLEOD COUNTY HISTORICAL SOCIETY FOR EXTENSION
OF TIME FOR MUSUEM TO REMAIN ON PRESENT PROPERTY
Administrative Assistant Plotz reported the McLeod County Historical Society
was having difficulty finding a new location for the McLeod County Museum.
Therefore, they are asking for an extension of time to remain at 105 South
Jefferson. Mr. Ken Lever, Developer for Levner Company, had told Mr. Plotz
he had no objection of the extension since he hoped to hear from HUD by Aug-
ust.
Following discussion, the motion was made by Alderman Beatty to approve an
extension of time to July 1, 1980 for the McLeod County Musuem to remain on
present property. Seconded by Alderman Lueneburg, the motion unanimously
carried.
(h) CONSIDERATION OF APPOINTMENT OF CHARLES NELSON AS LIQUOR STORE MANAGER,
EFFECTIVE JULY 1, 1980
After discussion, Alderman Peterson made the motion, seconded by Alderman
Lueneburg and carried unanimously, to approve the appointment of Charles
Nelson as Liquor Store Manager.
(i) CONSIDERATION OF RALPH NEUMANN AS DIRECTOR OF MAINTENANCE OPERATIONS,
EFFECTIVE JULY 1, 1980
Following discussion, it was moved by Alderman Lueneburg to approve the
appointment of Ralph Neumann as Director of Maintenance Operations. The
motion was seconded by Alderman Peterson and unanimously carried.
(j) CONSIDERATION OF MERIT INCREASE FOR SALARIED EMPLOYEES
After discussion, the motion was made by Alderman Lueneburg to approve the
recommended merit increases for salaried employees. Seconded by Alderman
Beatty, the motion carried unanimously.
(k) CONSIDERATION OF AMENDMENT TO AFFIDAVIT FOR REDUCED TRASH AND REFUSE RATES
Administrative Assistant Plotz commented the Council had amended the affi-
davit at the last meeting to increase the income requirements and the amount
of the reduction charge. This amendment would include disability as defined
by the Social Security Administration.
Following discussion, Alderman Beatty moved to approve the amendment to the
affidavit for reduced trash and refuse rates. Seconded by Alderman Gruen -
hagen, the motion unanimously carried.
(1) CONSIDERATION OF REQUEST FOR COMPLETION"OF "PROBATION FOR POLICE SERGEANT
JOHN GREGOR
It was reported Sgt. John Gregor had completed his six month probation period
and had completed the supervisory course.
After discussion, it was moved by Alderman Lueneburg, seconded by Alderman
Peterson and carried unanimously, to approve completion of Sgt. John Gregor's
probation.
(m) CONSIDERATION OF PHYSICALS FOR FIREMEN
Fire Chief Schlueter reported the Fire Department had been looking at a
physical program for some years. They would like to require new firemen
to have a physical. The Hutchinson Medical Center had submitted a price
breakdown on physicals for the firemen.
Following extensive discussion, Mayor Westlund directed Alderman Beatty to
work with the Fire Department on this matter and bring a recommendation to
the Council at a later date.
It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg and car-
ried unanimously, to table the item.
(n) CONSIDERATION OF ROADWAY AT WEST RIVER PARK
City Engineer /Public Works Director Priebe reported the area for the camp-
ing trailers at West River Park is very dusty due to through traffic. It
was recommended the roadway be barricaded on the east end by the Sanctuary
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COUNCIL MINUTES
MAY 13, 1980
and be signed on the west "Dead End - Campers Only."
After discussion, the motion was made by Alderman Peterson to approve the
recommendation for the roadway at West River Park. The motion was seconded
by Alderman Beatty and carried unanimously.
(o) CONSIDERATION OF LETTING DATE FOR 1980 IMPROVEMENT PROJECTS
It was recommended by the City Engineer /Public Works Driector Priebe to
receive and open bids for the 1980 improvement projects on June 10, 1980
at 2 :00 P.M.
Following discussion, it was moved by Alderman Peterson, seconded by Alder-
man Gruenhagen and unanimously carried, to approve the letting date of June
10, 1980 at 2:00 P.M. for 1980 improvement Projects.
(p) CONSIDERATION OF DRIVEWAY ENTRANCES AND SIDEWALK
City Engineer /Public Works Director Priebe reported on the condition of the
driveway entrances and sidewalks in the 300 block on Dale Street. It was
his opinion that the property owners should be notified of their responsi-
bility for the approaches and sidewalk on their property and be given 30
days in which to correct the situation.
Mayor Westlund questioned why only certain approaches and sidewalks were
being considered for repair when other existing sidewalks are in need of
improvement and are dangerous. He felt there was also a need for some new
sidewalks in the City.
Alderman Beatty commented the Planning Commission had recently discussed a
policy on sidewalks, but no agreement was ever reached and the issue was
dropped.
After discussion, Mayor Westlund instructed the City Engineer to have the
staff do a study of the City and determine areas in need of sidewalk im-
provements. A report should then be ready by September for presentation to
the Council. The improvements would be considered for the next construc-
tion season.
It was moved by Alderman Peterson that the home owner who contacted the
City be notified of the City policy regarding driveway entrances and side-
walks. Seconded by Alderman Beatty, the motion unanimously carried.
(q) CONSIDERATION OF UNRETURNED RAW WATER KEY BY GREEN GIANT
City Engineer /Public Works Director Priebe informed the Council that the
missing water key was for untreated water. The use of the key is charged
by the month, and the fee of $120 is based on the eight months the key has
been unreturned by Green Giant. Green Giant has informed the City the key
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COUNCIL MINUTES
MAY 13, 1980
was lost, and they have offered to pay $50.00 in settlement.
Following discussion, Alderman Gruenhagen moved that the City accept the
$50.00 payment from Green Giant for the unreturned raw water key and con-
sider it paid in full. The motion was seconded by Alderman Beatty and car-
ried unanimously.
(r) CONSIDERATION OF WATERLINE REPAIR AT WEST RIVER PARR (MILLER, MILLER & MAC)
City Engineer /Public Works Director Priebe reported Miller, Miller & Mac
has never responded to the billing in the amount of $408.00 sent to them
in February, 1979 for waterline repair at West River Park. It was his:xecom-
mendation to refer this matter to the City Attorney for legal action. ;j_
After discussion, it was moved by Alderman Peterson, seconded by Alderman
Beatty, to refer the above stated billing to the City Attorney.°
(s) CONSIDERATION OF HIRING SUMMER EMPLOYEES FOR RECREATION DEPARTMENT
Following discussion, Alderman Beatty made the motion to approve the hiring
of the recommended summer employees for the Recreation Department. Seconded
by Alderman Gruenhagen, the motion unanimously carried.
(t) CONSIDERATION OF TEMPORARY EMPLOYEES FOR SUMMER WORK
After discussion, the motion was made by Alderman Peterson, seconded by
Alderman Lueneburg and carried unanimously, to approve employing the recom-
mended temporary employees for summer work.
(u) CONSIDERATION OF PERMANENT STATUS OF FULL -TIME EMPLOYEES
Following discussion, it was moved by Alderman Gruenhagen to approve the
permanent employment of Roger Bakken and Larry Huhn. Seconded by Alderman
Beatty, the motion unanimously carried.
It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg and car-
ried unanimously, to extend the probationary period through August 13, 1980,
for an additional three months due to an attendance problem, for Randall Hanke.
(v) CONSIDERATION OF EMPLOYMENT OF CRAIG REESE FOR STREET MAINTENANCE
After discussion, the motion was made by Alderman Lueneburg, seconded by
Alderman Beatty and unanimously carried, to approve the employment of Craig
Reese for street maintenance.
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COUNCIL MINUTES
MAY 13, 1980
(W) CONSIDERATION OF AUTHORIZING INSTALLATION OF TAPE RECORDING SYSTEM IN
COUNCIL CHAMBERS
Administrative Assistant Plotz reported the Police Department has a tape
recording system that is not being used. It will record for a period of
four hours, and the tapes can be erased and re- used. It was his recommen-
dation to tape record the Planning Commission and Council meetings.
Following discussion, Alderman Gruenhagen moved to - approve using a tape
recording system and to keep the tapes on file for a period of six months.
Seconded by Alderman Beatty, the motion carried unanimously.
10. MISCELLANEOUS
(a) COMMUNICATIONS FROM CLERK- ADMINISTRATIVE ASSISTANT
Administrative Assistant Plotz reported there would be a meeting regarding
the fire /police station project on Thursday, May 15, 1980 at 8:00 A.M.
Mr. Plotz stated there have been several complaints regarding the commer-
cial refuse charges so Mr. Jim Junker would like to meet with the City Coun-
cil and the complaintees. A meeting has been scheduled for Friday, May 23,
1980 at 10 :00 A.M.
A meeting with the County Board was held today regarding the tax increment
districts. The Council will also need to meet with the School Board, and
the date of Thursday, May 29, 1980 at noon in the Central District Services
Office has been established.
The Council was reminded of a Department Head meeting on Thursday, May 29,
1980 at 7:30 A.M., followed by an audit review with the auditors at 8:30 A.M.
A letter was received from the McLeod County Township Association inviting
the Council to an informal meeting with the Executive Board and four town-
ships on Thursday, May 22, 1980 at 8:30 P.M. Since this was not a good date
for most of the members, the date of June 4, 1980 at 8:30 P.M. was suggested
as an alternate. -
Mr. Plotz mentioned he had received a request from West Central Community
Service Center for one handicapped parking space on Main Street. He had
discussed it with the Chief of Police, and they felt the space could be
made available.
(b) COMMUNICATIONS FROM THE MAYOR
Mayor Westlund commented he had received a letter from the Chamber of Com-
merce and Elks regarding Flag Day on June 12, 1980. He and the Council mem-
bers were invited to the festivities, but he would be unable to attend due
to the League Conference that week.
The Chamber of Commerce requested permission to use the Library Square every
Thursday night until August for outdoor band concerts. In the event
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COUNCIL MINUTES
MAY 13, 1980
of rain, they would like permission to use the Old Armory for the concerts.
It was moved by Alderman Beatty to approve the requests of the Chamber of
Commerce regarding the band concerts. Seconded by Alderman Lueneburg, the
motion carried unanimously.
Mayor Westlund reported the School District was concerned about the School
Road Bridge being closed for repair during the time of summer school. It
would create a problem for the school buses. The School was hopeful the
bridge could be closed after the middle of July and be opened in time for
school in September.
(c) COMMUNICATIONS FROM ALDERMAN BEATTY
Alderman Beatty reported the Park Towers had requested handicapped entrances
to the high rise building.
(d) COMMUNICATIONS FROM CITY ENGINEER /PUBLIC WORKS DIRECTOR
City Engineer /Public Works Director Priebe stated he had received a letter
from Butch Wentworth of Hutchinson Utilities. The cost for the light on
Monroe Street would be $185, with the payment charged to the individuals
served. The City would pay for the energy used. He had contacted the
property owner who requested the light, and seven parties would be involved.
11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS
It was moved by Alderman Lueneburg, seconded by Alderman Gruenhagen and
unanimously carried, to approve the verified claims, including the permit
fee of $325.00 to Burlington Northern (Permit No. 234,160), and authorize
payment from the appropriate funds.
12. ADJOURNMENT
There being no further business to come before the Council, the meeting adjourned
at 9:45 P.M. upon motion by Alderman Peterson, seconded by Alderman Luene-
burg and carried unanimously.
-11-
MINUTES
SPECIAL MEETING - HUTCHINSON CITY COUNCIL
THURSDAY, MAY 15, 1980
The special meeting of the Hutchinson City Council was called to order by Mayor
Westlund at 8:30 A.M., with the following members present: Aldermen Lueneburg,
Gruenhagen and Beatty, in addition to Mayor Westlund. Absent: Alderman Peterson.
Also present were: City Administrator Plotz, Police Chief O'Borsky, Fire Chief Sch-
lueter and Brad Emans of the Fire Department, and John Korngiebel, Architect.
Discussion related to a new location for the fire /police building. It was recom-
mended that the site on the east side of Hassan between Washington Avenue East and
First Avenue Northeast (Lot 6 -10, Block 48) be selected for the new location.
Following discussion, it was moved by Alderman Beatty, seconded by Alderman Luene-
burg and unanimously carried, to approve the above stated site for the proposed fire/
police building.
There being no further business, the meeting was adjourned.
R.M.
T141E MUTCM /NSQN Jj
eaaex
Established 1880
Published Every Wednesday and Friday
By The Hutchinson Leader, Inc.
Telephone 612/879 -2385
May 27,1980
LOWELL D. MILLS, Editor
HARRY T. KOEPPEN, Production
HUTCHINSON, MINNESOTA 55350
To the Honorable Mayor and Aldermen of the City of Hutchinson, Minnesota:
Gentlemen:
In connection with the sale of the Hutchinson cable television
system by North ,American Communications Corporation to Mickelson
Media, Inc., we at The Hutchinson Leader have gained some additional
understanding of the opportunities that our'use of the cable TV
system might provide our organization, our readers and the citizens
at large.
We have become aware of a variety of approaches to our news-
paper's use of the system that would be in the public interest as
well as beneficial to cable operator and newspaper alike. Cable
television, we believe, can give The Leader some interesting alter -
native or supplementary means of distributing the kind of information
we traditionally have been gathering, selecting and offering the
citizens of Hutchinson.
Some applications would require only one -way distribution channels,
either video or data or both;, others would require two -way capability.
We have had a little experience in this area, having for a number
of years (at our Main street location) cooperated with North American
Communications in offering news briefs to'cable subscribers.
We envision enough use of cable on our part to warrant your
reserving at least two channels for use by The Hutchinson Leader for
future newspaper services.
We have had productive discussions with Greg Curry, new Hutchinson
manager of the cable TV system, and Hubertus Sarrazin vice president
of Mickelson Media, regarding our participation in the system and we
anticipate a comfortable working relationship.'
It is always possible, of course, that ensuing changes in
personnel or ownership may jeopardize that relationship. ° We request,
therefore, that `the 'City take what action may be necessary to guarantee
exclusive access at no cost to at least two cable channels with two-
way capability by The Hutchinson Leader for future newspaper services.
We believe such action would help insure wide and uninterrupted public
communication service and would thus be in the public interest.
Sincerely,
a
.i
Low l D. Mil
t
ORDINANCE NO. 576
REPEALING ORDINANCE NO. 459 AND AMENDING A CABLE TELEVISION FRANCHISE
IN THE CITY OF HUTCHINSON, MINNESOTA, AND RULES GOVERNING OPERATION OF SAME
Y FMS, the City Council of the City of Hutchinson, Minnesota, did on
February 29, 1972, authorize the advertisement for proposals for the granting of
a fifteen (15) year franchise to operate a Cable Television System in the City
of Hutchinson, Minnesota, and
1-mERFAS, said advertisement was published in the Hutchinson Leader on
Larch 3, 1972, and
Y��RFAS, a full, open and public hearing was conducted on September 12,
1972 upon prior notice and opportunity of all interested parties to be heard, and
WHEREAS, the Minnesota Cable cwm unications Board did, on May 14, 1974, request
that certain provisions be incorporated into the Cable Television Franchise,
specifically, Section 23, 24, 25 and 26 and airerib -ents to Section 15-e, 17-g, 10 -c,
and .
Y.IEREAS, the Minnesota Cable Ccxrn x ications Board did on June 27, .1978 request
that certain provisions be incorporated into the Cable Television Franchise, spec-
ifically Section 29, 30, 31, 32 and 33 and amendments to Section 4, 10-b, 11 -b-g,
15, 16, 17- a- b- c- d- a -f-g, 18, 19 -e,, _ 2.0 -e-d, and 27 and.
VaIEREAS, North American Communications Corp. did request to amend Section 19 and
WHEREAS, careful consideration was given to the qualifications of all appli-
cants including their--legal, character, financial and technical qualifications and
the adequacy and feasibility of their construction arrangements, and
WHEREAS, Communications Systems, *Inc- did request that the franchise. be
issued to its wholly owned subsidiary, North American Communications Corp. t.
N(}W THEREFORE, BE IT RESOLVED BY 'ITS CITY COUIN'CIL OF THE CITY OF ilUICHINSnc
MINNESOTA,' that there is hereby created and established a Cable Television Franchise
in the City of Hutchinson, Minnesota which Franchise is awarded to North American
Communications -C o (hereinafter referred to_as "Grantee ") said Franchise
and the Rules Governing the Operation of the Grantee under said Franchise being
in compliance with the franchise standards of the Minnesota Cable o=n nzications
Board provided, however, that said franchise shall be subject to the following
• terms and conditions:
Section 1_ . Definitions. For the purpose of this Franchise, the following tern
phrases, words, and their derivations shall have the meaning given berein. When
not inconsistent. with the context, words in the plural number include the singular
number, and words in the singular number include the plural number. The word "shall
is always mandatory and not merely directory.
(1) "City" or "Franchisor" is Hutchinson, Minnesota.
(2) "City Council" is the Hutchinson, Minnesota City council.
- 1 -
(3) "Cable Television System" 1),areinafter referred to as "CATV System 11 or
"System" moans a system of coaxial cables or other electrical conductors
and equipTent used or to be used primarily to receive television or radio
signals directly or indirectly off - the -air and transmit them to subscribers
for a fee.
(4) "Person" is any person, firm,
partnership association, corporation,
company, or organization of any kind.
(5) "Grantee" or "Franchisee" is Cable Coiymmications Systems, Inc. or person
who succeeds such Conpany in accordance with the provisions of this
Franchise.
(6) "Gross subscriber CATV revenues" shall include any and all coapensation
or receipts derived from installation, disconnection and re- installation
charges and recurring monthly services charges, but shall not include any
refunds or credits made to subscribers or any taxes imposed on the services
furnished by Grantee.
Section 2. Grant of Nonexclusive Authority.
(a) The Grantee shall have the right and privilege to construct, erect,
operate, and maintain, in, upon, along,' across, above, over and under the
streets, alleys, public -ways public places now laid out or dedicated
and all extensions thereof, and additions thereto in Hutchinson,
Minnesota
pole -:, wires, ,cables, underground conduits, iron holes, and other television
conductors and fixtures necessary for the maintenance and operation in the
City of a CATV system as herein before defined.
(b) The right to use and occupy said streets, alleys, public places and ways
for the purpose herein set forth shall not be exclusive, and the citublic
reserves the right to grant a similar use of said streets, alleys, is the ways and places, to any person at -any time during
Franchise.
Section 3. -Rules of Grantee. The Grantee shall have the authority to
promulgate such rules, regulations, terms and conditions governing the conduct of
its business as shall be reasonably necessary to enable said Grantee to exercise its
rights and perform its obligation under this permi t and to assure uninterrupted
service to each and all of its Customers; provided that such rules, regulations,
terns and conditions shall not be in conflict with the provisions hereto, the rules
of the Federal pernnnications Coamission, the laws of the State of Minnesota, the
City, or any other body having lawful jurisdiction thereof.
Section 4. Class IV Signals. No signals oerraruClllss -TVtcable ccs o motions
channel shall be transmitted from. a subscriber
monitoring individual viewing patterns or practices without the express written
permission of the affected subscriber. In the event a Class IV cable ecnrmications
channel is established for the purpose set forth above, no transmission shall take
place therein until the franchisee has in his possession, with receipt form f each the
permission
endorsed and dated therein, a signal the
affected subscribers. Such Permission form shall contain an explanation of the
se, and shall contain an underlined, larger type or
Class IV channel, its purpose, permission in -full
varicolored statement that the subscriber is authorizing the stained -f the
}mowledge of its provisions. Such written permission may ear, obtained
any franchisee from any subscriber for a period in excess of one (1) y
re-
newal of such permission shall be at the option of the subscriber. Further such
- 2 -
authorization for permission shall state on its face that no penalty shall be in-
volved for a subscriber's failure to provide or renew the authorization, and that
the authorization is revocable by the subscriber at any time. .
Section 5. Compliance with Applicable Laws, Resolutions and ordinances.
The Grantee shall, at all times during the life of this Franchise be subject to all
lawful exercise of the police power by the City and to such reasonable regulation
as the City shall hereafter provide.
Section 6. Territorial Area Involved. This franchise is related to the
territorial limits of the City of Hutchinson.- Grantee will not use any of its
facilities located within -the, territorial limits, of the City of Hutchinson to provide
CATV service to subscribers outside of the territorial limits of the City of
Hutchinson without the written consent_of the City Council.
Section 7. Liability and Indemnification_. The Grantee shall hold the City
harmless against any and all damages that may be caused by reason of the construction
and /or operation of Grantee's Cable Television System in the territorial area in-
volved to any and every person or persons, and Grantee shall cause to be defended
at its own expense all actions that may be cone enced against the City for damages by
reason of the construction and/or operation of such system in the territorial area
involved. The-Grantee shall carry public liability and property damage insurance in
the sum of not less than One Hundred.Thousand Dollars ($100,000.00) for each
individual, Three Hundred Thousand Dollars ($300,000.00) for each accident, One
Hundred Thousand Dollars. ($100,000.00) for property damage, and One Million Dollars
($1,000,000.00) for catastrophe..coverage, with the City named as an additional
insured, said insurance to be carried with an insurance ccnnpany with a recognized
national reputation acceptable to the'City.
Section 8. Operation and Maintenance of System. The Grantee shall render
effective service, make repairs promptly;. and interrupt service only for good cause
and for the shortest time possible. Such interruptions, as far as possible, shall
be preceded by notice and shall occur during periods of minimum use of the system.
Section 9. Emergency Use of Facilities. In the case of any emergency or
disaster, the Grantee shall, upon request of the City Council, make available its
facilities to the City for emergency use during an emergency or disaster period.
Section 10. Safety Requirements.
(a) The Grantee shall at all times employ ordinary care and shall install
and maintain in use corrwnly accepted methods and devices for preventing failures
and accidents which are likely to cause damage, injuries, or nuisances to the public,
(b) Franchisee shall at all times comply with:
National Electric Safety Code (Nat. Bur. of Standards)
National Electrical Code (Nat. Bd. of Fire Underwriters)
Bell System Code of Pole Line Construction Applicable
FCC, State and local regulations
In any event, the system shall not endanger or interfere with the safety of persons
or property in the City.
- 3 -
(c) All structures and all lines, equipment and connections in, over, under
and upon the streets, sidewalks, alleys, and public ways and places of the City,
wherever situated or located, shall at all times be kept and maintained.
Section 11. Conditions of Street Use.
(a) All transmission and distribution structures, lines and equipment
erected by the Grantee within the City shall be located so as not to obstruct or
interfere with the proper use of streets, alleys and other public ways and places,
and to cause minimum interference with the rights of property owners who abut any
of the said streets, alleys and other public ways and places, and not to interfere
with existing public utility installations. In all areas of the City where any
cables,.wires or other like facilities of public utilities are placed underground,
the Grantee shall place its cables, wires or other like facilities underground
to the maximum extent existing technology reasonably permits. The Grantee shall
furnish to and file with the City Engineer the Superintendent of the Hutchinson
Gas and Electric Utilities Cawnission maps, plats, and permanent records of the
location and character of all facilities constructed, including underground
facilities, such maps, plats, and permanent records furnished with the City,
shall be up -dated at least once every year by the Grantee.
(b) Franchisee shall not open or disturb the surface of any street, sidewalk,
driveway or public place without first having obtained a permit from the.Council,
for which a fee may be charged. The franchisee shall, upon the carrpletion of any work
requiring the opening of any street, etc., restore the same, including the paving
and its foundations, to as good a condition as formerly. Such work,-shall be per -
formed.with due diligence, and should it be necessary for the City to reconstruct,
repair or extraordinarily maintain the area of such excavation, the cost of such
work by the City shall be borne by the franchisee.
(c). The City shall give the Grantee reasonable written notice of plans for
street improvements where paving or resurfacing of a permanent nature is involved,
which notice shall contain the nature and character of the improvements, the streets
upon which the improvements are to be made, the extent of the improvements and the
time when. the City is going to start the work. The notice shall be given to the
Grantee a sufficient length of time, considering seasonably working conditions, in
advance of ccn iencement of the work to permit the Grantee to make any additions,
alterations, or repairs to its facilities deemed necessary.
(d) The Grantee shall not place poles, conduits, or other fixtures above or
below ground where the same will interfere with any gas, electric, telephone
fixtures placed water hydrant or other utility, and all such poles, conduits, or
other fixtures placed in any street shall be so placed as to comply with all re-
quirements of the City.
(e) The Grantee shall, on request of any person holding a moving permit
issued by the City, temporarily move its wires or fixtures to permit the moving of
buildings with the expense of such temporary removal to be paid by the person re-
questing the same, and the Grantee shall be given not less than forty -eight (48)
hours advance notice to arrange for such temporary changes. . ___I
- 4 -
t
(f) The Grantee shall notify the City prior to trimning any trees upon
and overhanging the streets, alleys, sidewalks, or public easements of the City so
as to prevent the branches of such trees from caning in contact with the wires and
cables of the Grantee, except that at the option of the City, such trimming may be
done by it, or under its supervision and direction, at the expense and liability
of the Grantee.
(g) Nbthing contained herein shall relieve any person from liability arising
out of the failure to exercise reasonable care to avoid injuring franchisee's
facilities while performing any work connected with grading, regrading, or changing
the line of any street or public place or with the construction or reconstruction
of any sewer or water system.
Section 12. Erection Removal and Joint Use of Poles.
(a) No poles, conduits, or other wire - holding structures shall be erected or
installed by the Grantee without prior approval of the City Fhgineer with regard to
location, height, type and other pertinent aspects. The location of any pole,
conduits, or wire - holding structure of the Grantee shall not be a vested right
and such poles, conduits, or structures shall be rnmoved or modified by the Grantee
at its own expense by order of.the City.
(b) Where poles, conduits, or other wire- holding structures of any public
utility corrpany are available for use by the Grantee, the City may require the Grantee
to use such poles, conduits, and structures if the permission and consent of such
public utility company may be obtained,by, the Grantee and if the terms of the use
available to the Grantee are just and-reasonable.
(c) Where City owned utility poles are available for use of the Grantee,
the Grantee shall :pay the City the same pole :rental per annum as paid by the Grantee
for the use of poles.owned by public utilities.
Section 13. Preferential or Discriminatory Practices Prohibited. The Grantee
shall not, as to rates, charges, service, services facilities, rules, regulations,
or in any other respect, crake or grant any undue preference or advantage. to any
person, nor subject any person to any prejudice or disadvantage.
Section 14. Removal of Facilities Upon Request_ Upon termination of service
to any subscriber, the Grantee shall promptly remove all its facilities and equip-
ment from the premises of such subscriber upon his request.
Section 15. Duration of Franchise. This Franchise and the rights, privileges
and authority hereby granted shall take effect and be in force from and after June 1,
1974, and shall continue in full force and effect for a term of fifteen (15) years.
Said franchise shall be renewable at the option of the City for a term no longer
than the maximum renewal allowed by the MCCB at the time of renewal..
Section 16.'rorfeiture.of the*.Franchise. Upon termination or forfeiture of the'
franchise, franchisee shall upon request of franchisor, remove its cable, wires,
and all other appliances relating to the cable television system from the streets,
alleys and other public places within the municipal boundaries of franchisor, and
- 5 -
in the event of failure by franchisee to do so, franchisee shall pay to fran-
chisor as liquidated damages the cost to franchisor of removal thereof by franchisor,
as well as the cost of attorney's fees incurred in the cost of enforcement of this
provision and collection of any monies under this provision.
Section 17. Operation Standards. The cable television system shall be
installed and maintained in accordance with the highest and best standards of the
industry to the end that subscribers shall receive the best service possible.
(a) The franchisee shall construct and maintain a cable television ccmmuni-
cations system with a minimum of 120 MHZ of bandwidth (the equivalent of
20 television broadcast channels) available for immediate or potential use.
(b) The franchisee shall provide to each of its subscribers.who receive
all, or any part of, the total services offered on the system, re-
ception on at least one specially designated access channel avail-
able for use by the general public on a first cane, nondiscriminatory
basis. Channel time and playback of prerecorded programming in
this specially designated access channel shall be provided without
charge to the general public, provided, however, that personnel,
equipment and production costs may be assessed for live studio pre-
sentations., if any, exceeding five minutes in length. Charges for
such production costs shall be consistent with the goal of affording
the public a low -cost means of television access.
(c) The specially designated access channel may be used by local educa-
tional authorities and local goverment on a first come, nondis-
criminatory basis during those hours when the channel is not in
use by the general public. During those hours when the channel is
not being used by the general public, local educational authorities,
or local government, the franchisee shall lease time to caTmercial
or non -ccm mercial users on a first come, nondiscriminatory basis
if the demand for such time arises.
(d) The franchisee may use the specially "designated access channel for
local origination during those hours when the channel is not in use
for public, educational, governmental, or leased access.
(e) The VHF spectrum shall be used for the specially designated access
channel.
(f) .Whenever the specially designated access channel is in use during
80 per cent of the weekdays (Monday- Friday), for 80 percent of the
time durincj, any consecutive 3 hour period for six weeks running,
and there is demand for use of an additional channel for the same
purpose, the franchisee shall then have six months in which to
provide a new specially designated access channel, provided that
provision of such additional channel shall not require the cable
system to install converters. However, nothing in this provision
shall be construed to preclude the installation of converters by the
franchisee on a voluntary basis,. or as a result of an agreement
arrived at through negotiation between the franchisor and franchisee,
or by a potential access user who wishes to install converters in
order to make use of an additional channel or channels.
(g) The franchisee shall establish rules pertaining to the administration
of the specially designated access channel. The rules shall be
consistent with requirements of the Cable Communications Board's
rules and regulations relating to access channel operating rules.
The operating rules shall be filed with the Minnesota Cable Communi-
cations Board within 90 days after the specially designated access
channel is put into use.
(h) The franchisee shall make, or cause to be made, readily available
for public use, upon need being shown, at least the minimal equipment
necessary to perform good quality playback of prerecorded program-
ming, and to make it possible to record programs at remote locations
with battery operated portable equipment. Need shall be determined
by subscriber petition which,.to be successful, must contain the
signatures of at least 10 per cent of the subscribers of the system,
but in no case more than 350 nor fewer than 100 signatures.
Section 18. Operational Standards. The franchisee system shall perform at
minimum operational standards:
(a) System will deliver to the subscriber's terminal a signal that is
capable of producing a black and white and colored picture without
visual material degradation in quality within the limitations iii-
posed by the technical'state of the art;
(b) The system shall- -transmit _or distribute .signals without--causing
objectionable crossmodulation - in the cables or interfacing with
other electrical or electronic networks or with the reception of
the television or radio receivers in the area not connected to the
network.
Section 19. Subscriber Rates - New Rates.
(a) Initial subscriber rates shall be as follows:
CLASS OF SERVICE RATE PER MO. INSTALLATION FEE
Single Family Dwelling -
Primary Service $9.95 $15.00
Single Family Duelling -
Additional Outlets
and FM
$1.50
$10.00
• Move Rate
$ 5.00
Multiple Family Dwelling
(in one building)
including
mobile home parks with one billing
one outlet
$9.95
each
Time
& Material
1 to 5 outlets
9.25
each
Time
& Material
6 to 10 outlets
9.00
each
Time
& Material
11 to 20 outlets
8.75
each
Time
& Material
21 to 30 outlets
8.50
each
Time
& Material
31 to 40 outlets
7.75
each
Time
& Material
41 to 50 outlets
7.50
each
Time
& Material-
51 to 100 outlets
7.00
each
Time
& Material
100 & over Outlets
6.00
each
Time
& Material
- 7 -
Commercial - Prirrary Service $9.95 $15.00
Commerical - Additional Outlets 1.50 10.00
Commercial - Multiple Outlet System, Hotels, Motels, etc.
1 to 10 units
$4.50 each
Time
& Material
11 to 25 units
4.00 each
Time
& Material
26 to 50 units
3.50 each
Time
& Material
51 & over units
3.00 each
Time
& Material
(b) Service shall be for a minimum period of three (3) months.
(c) Upon request of the City, the Grantee shall provide one free connection
to a designated school or a municipal building.
(d) No increase in rates charged to subscribers shall be made by Grantee
except as authorized by the City after a full,-open and public proceeding upon prior
notice and opportunity of all interested parties to be heard.
(e) If franchisee makes and executes subscriber contracts for longer thane -.one
month's duration, such contracts shall not exceed 12 months in duration unless,-_after
the expiration of the first 12 months of such contract, the subscriber has the
absolute and unqualified right to terminate such contract without penalty, and
provided further that such specimen contracts shall be furnished to the Hutchinson
Cable TV Advisory Commission for review and comment. Any changes in residential
subscriber nonthly service charges negotiated or renegotiated pursuant to paragraph
2 hereof shall not be effective until approved by a quorum of the City Council at a
public meeting called after reasonable notice thereof and at which all interested
persons were afforded a reasonable opportunity to be heard. Nothing in this pro-
vision shall be construed to limit the length of subscriber contracts between
franchisee and entities operated for profit
Section 20. Miscellaneous Provisions.
(a) in the event a Customer fails to pay his monthly service charge by the
10th of the month in which said charge is due, the Grantee is authorized to dis-
connect the installation or charge a penalty of ten (10 %) per cent or both.
(b) The customer shall not in any way disturb, alter, or move the signal wire*
of the Grantee and shall not attach additional radios, television sets, or receiving
equipment of any type to the wire or equipment of the Grantee without the Grantee's
.permission. -In the event of a breach of this clause, the Grantee is authorized to
remove its equipment from the premises of the customer and the customer shall
forfeit all fees and charges paid by him to the date of such removal.
(c) The Grantee shall have the right to insist that the customers agree that
the Grantee's personnel shall be allowed, at reasonable hours, to enter and have
access to the property belonging to the Grantee and to remove said property from
the customer's premises when and if service is terminated.
M3E
(d) Grantee shall maintain a business office and toll -free telephone listing
in the City of Hutchinson, Minnesota for the purpose of receiving inquiries and
complaints from its customers. All complaints by franchisor and /or subscribers
regarding the quality of service, equipment malfunction, billing disputes, and any
other matters relative to the cable television system shall be investigated by fran-
chisee within 24 hours of notice, oral or written, to said franchisee, and said
franchisee shall be required to rectify said malfunctions, if reasonably possible,
and if not, that matter and all other complaints if unresolved within 72 hours,
shall be brought to the attention of the Hutchinson Cable TV Advisory Commission,
which body shall act as sole arbitrator for the resolution of said matters, and
franchisee shall abide by the resolutions thereof.
(e) This Franchise is governed by and subject to all applicable rules and
regulations of the Federal Ca-rmunications ckmTl .ssion and Minnesota Cable Ccmn-
mission Board. Should there be any modifications of the Rules and Regulations of
the. Federal Communications Cca;mission and Minnesota Cable Communications Board,
there must be incorporated into this Franchise within one (1) year of the adoption
of the modification_
(f) Within ninety (90) days from the -date of the granting of this Franchise
the Grantee shall deliver to the City a Surety Bond in the amount of $10,000.00
in order to assure faithful performance of the terms of the Franchise.
(g) The Grantee shall not engage in the sale or service of privately owned
television receivers nor require of any subscriber the patronage of any person
engaged in such sale or service business. This shall not apply to the repair or
adjustment of any equipment which is part of the Grantee's system.
Section 21. Construction Schedule.- Grantee shall file applications for all
necessary permits and authorizations within 30 days of the grant of this Franchise.
Grantee shall cam -hence construction and installation of its system within 90 days
after obtaining all necessary approvals. Grantee shall complete construction of. the
system to all areas of the City of Hutchinson, Minnesota desiring service within
one (1) year of commencement of construction_
Section 22. Transfer of Franchise. The Grantee of this Franchise may not
assign or transfer the same without permission of the City Council and nothing herein
shall be construed so as to give the Grantee, its successors or assigns, any
exclusive right to the privileges herein granted.
Section 23. Separability. If any section, subsection, sentence, clause, phrase,
or portion of this Ordinance is for any reason held invalid or unconstitutional by
any Court of competent jurisdiction or any Federal, State, or local regulatory body
or agency having jurisdiction over Grantee, such portion shall be deemed a separate,
distinct, and independent provision and such holding shall not affect the validity
of the remaining portions hereof.
Section 24. Grant Fee. The Grantee shall be responsible for paying the cost
of pre-grant administrative and legal expenses and the cost of publication of this
Ordinance and shall, within ninety (90) days from the date of the granting of this
Franchise pay, by certified check, a grant fee of $2,500 which has been found -to be
the fair estimated cost of the aforementioned services.
Section 25. Payment to tha City. Grantee shall pay to thn City each year a
franchise fee as follows:
l% of the gross subscriber CATV revenues in'each of the first and second
years of the franchise
2% of the gross subscriber CATV revenues in each of the third and fourth
years of the franchise
3% of all gross subscriber CATV revenues for the fifth and subsequent
years of the franchise.
The payment shall be made annually and within ninety (90) days of the close of
the Grantee's fiscal year. Grantee shall file a complete and accurate tstatement,
verified by a Certified Public Accountant, of all gross CATV operating revenues
within the City during the year for which said annual payment is made. The City'
or its duly authorized agents, shall have the right during business hours to examine,
at its own expense the books, records, and tax returns of the Grantee, and the
Grantee agrees to keep and make available to the City complete and accurate books
and records of its operation within the City. A
Section 26. Upon expiration of the franchise term, or upon revocation of the
franchise, or upon other termination of the franchise as provided for in Section 27
or upon receipt of an application for approval of an assignment of the franchise, the
City shall have the non - exclusive right to purchase the system_
Section 27. The City shall have the right to terminate and cancel the
franchise and all rights and privileges of the franchise in the event that the
Grantee substantially violates any provision of the franchise ordinance, or any rule,
order, or determination of the City or attempts to evade any of the provisions
of the franchise ordinance or practices any fraud or deceit upon the City.
Conditions or circumstances for the City's termination of the franchise shall
include, but not necessarily be limited to, the follo:aing:
(a) if the Grantee shall default in the performance of any of its
obligations under the franchise, and shall fail to correct the default within 30
days after receiving written notice of the default;
(b) If a petition is filed by or against the Grantee under the Bankruptcy
Act, or any other insolvency or creditors rights law, state or federal and the
Grantee shall fail to have it dismissed within 30 days;
(c) If a receiver, trustee or liquidator of the Grantee is applied for
or appointed for all or part of its assets;
(d) If the Grantee becomes insolvent or makes an assignment for the
benefit of creditors;
(e) If any court of competent jurisdiction, the Federal cmuranications
Commission, or the Minnesota Cable Camunications Hoard by rule, decision, or
other action determines that any provision of the franchise is invalid or unenforce-
able . and in the opinion of the City the invalid provisions of the franchise are
material and essential provisions both to the granting and the continuance of
the franchise,-without which the City would not have granted the franchise.
- 10 -
The City shall provide the Grantee with a written notice of the violation and
shall allow the Grantee a minimum of thirty (3Q) days subsequent to receipt of the
notice in which to correct the violation. The Grantee shall be provided with an
opportunity after a reasonable notice to be heard at a public hearing before the
governing body of the City prior to the termination of the franchise. In the
event that the City determines to terminate the franchise, the Grantee shall have
a period of thirty (30) days, beginning the day next following the date of the
conclusion of the public hearing at which the termination of.the franchise is
considered, within which to file an appeal with the Minnesota Cable Communications
Board, pursuant to Minnesota Statutes 1976 Supplement, Section 238.14. During
such 30 day period and until the Board determines the appeal, if an appeal is
taken, the franchise shall remain in full force and-effect, unless the term thereof
sooner expires. If the Board approves of the action of the City, the franchise shall
terminate iirmediately ;.if- the Board disapproves the action of the City, the fran-
chise shall remain in full force and effect during the term thereof unless sooner
terminated in accordance with law or these Rules. Any such appeal to the Board
is a contested case to which the Board is not a party.
Section.28. A provision creating a commission to be appointed by the
governing body of the City to monitor the performance of the Grantee in executing
the provision of the franchise_ Nominees for appointment to the CamLission shall
be residents of the City and shall be representative of social concerns or
geographic areas of the City, or shall be persons with a stated interest in the
development or use of cable communications within the City. persons involved
commercially in cable commTanications, broadcasting, or the news media, as well as
City - elected officials, shall not serve as members, but may consult with and advise
the carrunittee. If the City should ever have a significant racial minority
population, every effort shall be made by the City to place representatives of one
or more of the racial minorities on the board. Every effort shall be made to place
a proportionate number of women on the commission. The commission shall perform,
but not necessarily be limited to, the following tasks:
(a) Forwarding recommendations to the City regarding the immediate or
ongoing use of cable communications in the City;
(b) Guaranteeing non - discriminatory access to the public channels to all
persons in the City;
(c) Conciliating disagreements among the Grantee, subscribers, and public
and private users of the Grantee's system's facilities;
(d) Adopting rules governing its procedures;
(e) Submitting an annual report to the governing body of the City regarding
the use of cable communications services in the City including a review of any
plans submitted during the year by the Grantee for the development of new cable
communications services;
- 11 -
(f) Keeping abreast of the develop-rents in cable communications for the
purpose of forwarding reconyr►endations to the City regarding the Grantee's needs for
upgrading the system to meet the current state of the art
Section 29. The City Clerk of the City of Hutchinson shall be responsible for
the continuing administration of the franchise.
Section 30. The franchisee shall, as a minimum, adhere to the applicable technical
standards promulgated by the FCC relating to cable ccnrmlzications systems con-
tained in subpart K of Part 76 of the FCC rules and regulations relating to
cable communications systems, as the same now provide and may from time.„ >to time
be amended. All required tests shall be filed with the City and the Minnesota
Cable Coununications Board.
Section 31. The franchisee may not abandon any portion of the cable communica-
tions system or service provided thereunder, without having given three (3)
months prior written notice to the City and the Minnesota Cable Cc mrunicati.ons
Board. Further, franchisee may not abandon any portion of the system or service
without compensating the City for damages resulting to it from the abandonment.
Section 32: This franchise shall cease to be of any force and effect if the
franchise fails to obtain either a regular or renewal certificate of confirmation
from the Minnesota Cable Communications Board, provided, however, that the fran-
chisee may operate his cable ccrwunications system while the MCCB is considering
the application for a certificate of confirmation.
Section 33. Should the City of Hutchinson require or request any special
technical testing of the cable television system over and above that normally
required by the FCC, the City of Hutchinson shall pay the cost for said special
technical testing. Should the special technical testing report show that the
franchisee's cable television system does not meet those technical standards
required of the system by the FCC, then in that event franchisee shall pay the
cost of the testing expense.
Section 34. This ordinance shall became effective after written acceptance
by Grantee and publication pursuant to the City Charter, City of Hutchinson.
Adopted by the City Council this 2nd day of April, 1979
City Clerk
- 12 -
Mayor
REVENUE REPORT
CITY OF HUTCHINSON
FINANCIAL REPORT FOR APRIL, 1980
WATER & SEWER FUND
WATER & SEWER UTILITIES $ 60,266.30
Remaining
Balance
$0,000,000.00
Percentage
Used
460,533.10
Current
Adopted
Year to
Description
Month
Budget
Date Amount
210,902.59
$0,000,000.00
$0,000,000.00
$0,000;000.00
GENERAL FUND
52.8%
288,500.00
17.8%
TAXES
•00
473,175.00
12,641.90
LICENSES
1,372.00
11,030.00
9,879.50
PERMITS & FEES
1,920.80
34,000.00
7,209.25
INTER - GOVERNMENT REVENUE
1,548.25
997,514.00
190,052.47,
CHARGES FOR SERVICES
18,840.77
278,095.00
67,192.41
FINES & FORFEITS
2,641.30
23,000.00
9,096.30
MISCELLANEOUS REVENUE
25,539.84
131,740.00
69,504.38
CONTRIBUTIONS FROM OTHER FUNDS
.00
351,000.00
62,500.00
REVENUE FOR OTHER AGENCIES
116.95
550.00
572.66
$ 51,979.91
$2,300,104.00
$ 428,648.87
WATER & SEWER FUND
WATER & SEWER UTILITIES $ 60,266.30
Remaining
Balance
$0,000,000.00
Percentage
Used
460,533.10
2.7%
1,150.50
89.6%
26,790.75
21.2%
807,461.53
19.1%
210,902.59
24.2%
13,903.70
39.5%
62,235.62
52.8%
288,500.00
17.8%
( 22.66)
104.1%
$1,871,455.13
$ 691,100.00 $ 208,829.84 $ 482,270.16
30.2%
CITY OF HUTCHINSON
FINANCIAL REPORT FOR APRIL, 1980_
EXPENSE REPORT
Current
Adopted
Year To
Remaining
Percentage
Description
Month
Budget
Date Amount
Balance
Used
$0,000,000.00
$0,000,000.00
$0,000,000.00
$0,000,000.00
GENERAL FUND
MAYOR & COUNCIL
2,089.24
25,162.00
8,149.39
17,012.61
32.4%
ADMINISTRATIVE ASSISTANT
3,848.51
47,510.00
14,577.71
32,932.29
30.7%
ELECTIONS
233,32
7,615.00
1,324.67
6,290.33
17.4%
CITY CLERK
13,187.24
151,792.00
50,317.86
101,474.14
33.1%
MOTOR VEHICLE
2,735.01
37,063.00
10,904.03
26,158.97
29.4%
ASSESSING
.00
14,300.00
.00
14,300.00
00%
LEGAL
1,594.97
19,190.00
6,409.00
12,781.00
33.4%
PLANNING
87.72
2,850.00
206.73
2,643.27
7.3%
CITY HALL
2,226.72
30,462.00
12,475.36
17,986.64
41.0%
OLD ARMORY
2,645.44
22,255.00
9,228.86
13,026.14
41.5%
POLICE DEPT.
34,455.56
424,948.00
144,332.40
280,615.60
34.0%
FIRE DEPT.
1,267.41
60,950.00
8,798.33
52,151.67
14.4%
COMMUNITY SERVICE OFFICER
1,113.30
21,439.00
4,908.21
16,530.79
22.9%
PROTECTIVE INSPECTIONS
4,253.43
53,108.00
16,324.58
37,683.42
30.2%
CIVIL DEFENSE
.00
1,600.00
.00
1,600.00
00%
SAFETY COUNCIL
.00
250.00
.00
250.00
00%
FIRE MARSHALL
1,961.96
27,307.00
7,380.67
19,926.33
27.0%
ENGINEERING
9,046.22
114,130.00
33,101.94
81,028.06
29.0%
EXPENSE REPORT CONTINUED
Description
STREETS & ALLEYS
MAINTENANCE ACCOUNT
CONSERVATION OF HEALTH
LIBRARY
RECREATION
CIVIC ARENA
PARK DEPARTMENT
CEMETERY
DOWNTOWN DEVELOPMENT
LAWCON
DEBT SERVICE
AIRPORT
TRANSIT
UNALLOCATED GENERAL EXPENSE
H RA
WATER & SEWER FUND
WATER & SEWER OPERATIONS - ADM.
WATER PLANT OPERATIONS
SEWER PLANT OPERATIONS
Current
Month
$0,000,000.00
25,035.01
3,894.09
.00
582.75
4,794.65
5,159.78
20,164.00
1,683.20
133.07
369.65
494.00
4,488.02
2,293.10
2,312.03
1,851.28
$ 154,000.68
18,494.75
3,860.18
10,798.34
$ 33,153.27
Adopted
Budget
$0,000,000.00
269,021.00
64,100.00
300.00
43,179.00
107,401.00
62,781.00
216,737.00
25,449.00
10,600.00
100.00
34,355.00
68,630.00
43,064.00
291, 556.00
00.00
$2,30 0, 204.00
695,811.00
114,400.00
123,800.00
$ 934,011.00
Year To
Date Amount
$0,000,000.00
80,575.03
29,781.64
.00
21,505.71
26,569.63
35,587.90
68,469.30
7,201.64
2,640.82
86,669.65
10,595.25
19,048.01
11,101.92
52,868.07
7,500.92
Remaining
Balance
$0,000,000.00
188,445.97
34,318.36
300.00
21,673.29
80,831.37
27,193.10
148,267.70
18,247.36
7,959.18
( 86,569.65)
23,759.75
49,581.99
31,962.08
238,687.93
( 7,500.92)
$ 788.555.23 $1,511.548.77
161,794.56
24,631.09
39,816.56
$ 226,242.21
534,016.44
89,768.91
83,983.44
$ 707,768.79
Percentage
Used
30.0%
46.5%
00%
49.8%
24.7%
56.7%
31.6%
28.3%
24.9%
669.7%
30.8%
27.8%
25.8%
18.1%
999.9%
34.3%
23.3%
21.5%
'32.2%
24.2%
BURNS MANOR MUNICIPAL NURSING HOME
Minutes -- April
The Board of Directors for Burns Manor Municipal Nursing Home met at Burns Manor,
Thursday, April 17, 1980, at 12 :00 noon; president Leslie Linder presiding.
All members were present except Eldred Miller.
A motion by K. Duehn, seconded by E. Kuehl and carried, approved the minutes of the
previous meeting as presented.
The listing of accounts payable presented together with a statement from the
Consolidated Chemical in the amount of $861.00; $1346.00 to clear an account shown
as outstanding from MMCI for the purchase of a freezer in 1977; a check had been issued
for this purchase, Oct. 197? to, and cashed by the Hutchinson Community Hospital for
this purchase, but Burns Manor had not'been credited for payment of this account with;
XMCI. HCH issued their check # 04542 for $1346.00 to Burns Manor to complete the ad-
'- justment of this transaction. A motion by L. Graf, seconded by G. Dansereau and car-
ried, approved the foregoing accounts for payment, copies of which are attached to
the minutes on file
The budget and audit were discussed in detail by Wallace Kurth, financial advisor.
Financial statements and accountan -' reports (medicare and rule 49) year ending
December 31, 1979 by Thorsen, Campbell, Rolando and Lehne were accepted as presented
on motion by L. Graf, seconded by G dansereau and carried.
The administrator reported:
Personal Resource Training Classes start June 10, 1980.
• Staff development classes in Dental /Oral Hygiene will be held in May at a cost of
$6.00 per hour plust $5.00 for hand out materials, which will be at cost.
Civil Defense Preparadness reveals that we can not hear the CD siren at Burns Manor.
r Proper authorities have been notified accordingly. KDUZ is the official warning sta-
tion. Police will call us if storm is sighted. The purchase of an "Alert Receiver"
was discussed. McLeod County CD director will provide information as plans are n
i
Page 2
Minutes 4 -17 -80
developed.
Temporary Welfare rates have been established at $30.57 per diem, as of 1 -1 -80.
The Board of Directors were in agreement to cortinue Kenneth Peterson, M. D. as
medical director in accordance with his contract with Burns Manor.
The need for admission of heavy skilled care patients was presented for discussion.
Tracheotomy, quadriplegia, IV's and continuous oxygen would entail a different charg-
ing system and create some staffing problems. No action was taken, but general
agreement was to coninue studying and surveying the need for this type of ad-
mission and what changes would be involved to admit very heavy care patients.
There being no further business, a motion by E. Kuehl, seconded by B. Peterson and
�a� t
carried, meeting adjourned to reconvene Wednesday, May 21, 1980 at the same time and
place.
Respectfully submitted,
ATTEST:
Leslie Linder, President
Mavis J. Geier, Secretary
MINUTES
CITY TREE BOARD
APRIL 9, 1980
The meeting was called to order at 7:30 P.M. in the Council Chambers of City Hall.
Members Present: Jerry Brown
Roy Johnsen
Ivan Larson
Mrs. Axel Jensen
Mark Schnobrich, Ex- officio
Elections were held, with the Executive Board comprised of:
Jerry Brown - Chairman
Roy Johnsen - -Vice Chairman
Secretary - Mrs. Axel Jensen
The meeting time was agreed upon by the Board to be the third Tuesday of each month
at- ,7. :00 P.M. at various locations to be decided upon by the Board previous to-each
meeting.
The next meeting will be held May 20, 1980 at 7:00 P.M..in the home_of._Mrs_ Axel
Jensen, 440 Merrill Street.
The Board voted and agreed upon establishing the first Friday of May as the official
City of Hutchinson Arbor Day to be proclaimed by the Mayor,and henceforth be the of-
ficial day. Arbor Day 1980 will be May 2.
Old Business
Swanke Tree Donation - .,After .dis.cus_sion by the City Forester on the status of the
trees, the Board agreed to the following:
No trees will be retrieved by City crews with City vehicles until insurance
liability is verified by City officials in transporting trees from North Da-
kota. If such clearance is obtained, the Board authorizes that 6 City crew
members will leave Friday, April 27, and be paid for 8 hours work on that
day. All other time spent in traveling and digging will be donated by the
6 men. The crew will return on Sunday, April 29. Food and lodging will be
paid by the City, along with two vehicles, one flat bed truck and one pick-
up with trailer.
Jerry Brown offered to 1,)an the City his enclosed trailer, along with suffi-
cient plastic for wrapping. City is to return plastic after use, along with
trailer.
CITY TREE BOARD
APRIL 9, 1980
Ivan Larson suggested that one of the vehicles consist of a four wheel drive
pick -up to allow travel on nursery site for transporting of trees.
It was unanimously agreed that as many trees as possible would be dug and re-
turned to Hutchinson. Process to consist of bare rooting all species, Pon-
derosa Pine, Scotch Pine, Colorado Blue Spruce, Eastern Red Cedar.
Any trees not able to be planted would then be sold to interested parties for
a price of $1.00 per tree. The money would be used to relieve some of the
expenses incurred by the City.
Ivan Larson suggested the City Forester contact the Country Club for a possible
outlet for additional trees.
It was mentioned that the School District might be interested in approximately
200 trees.
The City Forester was to contact all interested civic organizations in getting
volunteers for planting: Elks, Legion, Kiwanis, Jaycees, V.F.W., Boy Scouts,
Ambassadors, Girl Scouts, Gopher Campfire, Masonic Lodge, and Knights of Columbus.
Roy Johnsen suggested that the Boy Scouts possibly be on a watering project.
DNR Trees- The 600 seedlings we will be receiving in April will be planted at the
tree dump nursery, to be held there until sufficient growth has been obtained for
later planting.
The meeting adjourned at 8:45 P.M.
-2-
F/ (612) 879 -2311
C/T Y OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
MEMORANDUM
DATE: May 16, 1980
TO: MAYOR AND CITY COUNCIL
FROM: PERSONNEL COORDINATOR
RE: SEASONAL TREE INSPECTORS
We have advertised state -wide for tree inspectors, as budgeted
for this summer's program. Interviews have been completed, and
Forester Mark Schnobrich recommends the following individuals,
both of whom have certification or can be recertified. Rate: $4.75.
Mary Schantzen, 405 Hassan, Hutchinson._ Worked for City
last summer- -will be recertified.
David Flink, St. Cloud. He will be moving to Hutchinson
in June - -has current certification.
In addition, one of our full time employees, Wendell Mathews, will
assist with tree inspecting, as he did last summer.
Respectfully,
Copy: Mark Schnobrich
?_ &'L I
DATE May 15, 1980
POLICE DEPARTMENT
MEMORANDUM
T0: Mayor and City Council
FROM: Dean M. O'Borsky, Chief of Police p
SUBJECT: Purchase of Dictaphone Machine
I request that we purchase the Dictamaster dictaphone, model 1550,
which is an electronic dictating machine, for $375.00 from Marco Business
Products, Inc. This machine has a much greater capability of recording
conversations and is of need to the Police Department.
In return we have installed the 3M Auditrac Communications Recording
System Cartridge, valued at approximately $800, in the Council Chambers.
(612) 879 -2311
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: May 27, 1980 - - - - - - _
TO: - Mayor and Council - - - - - -
-- - - - - - - - - - - - - - -
FROM: - Water Billing Department- - - - - - - - - _
SUBJECT: Delinaucent Water Accounts - - - - - - - - -
05- 0765 -2 -00
LeBody Shoppe
25 First Ave. S.W.
$47.45
08- 0370 -1 -00
Michael LeVesseur
626 Harmony Lane
$41.46
,/10- 0265 -0 -00
Mrs. Ruth Piehl
621 Juul Road
$35.79
Gets S. S. Check on June 3, 1980
10- 0295 -2 -00
Barbara J. Ferguson
687 Juul Road
$59.89
i10- 1110 -2 -00
Marlon Denler
No Forwarding
*619 Lynn Road
$27.29
20- 0065 -0 -00
Eugene Duesterhoeft
715 Harrington St.
$61.63
Staff recommends shut off on June 2, 1980 at 1:00 P.M. with exception
of #10- 0265 -0 -00 which we recommend June 3, 1980.
— �1-2 1
M E M O R A N D U M
DATE: May 22, 1980
TO: Mayor and City. Council _______`___________,
FROM: Gary D. Plotzt City Administrator _ _ _ _ _ _ _ _ _ _ _ _ _ _
SUBJECT: Availability of Section 18 Transit Grant Monies_
Additional transit monies are available under a new transit grant known as "Section
18." There are two eligible items relating to Hutchinson.
Additional Operating Monies
Presently our grant monies compensate for 2/3 of the total cost of operating the
Hutchmobile. The City "soft- matches" the remaining 1/3 with existing personnel and
building rental. As bus operating costs rise, it is increasingly difficult to soft -
match the entire 1/3. We are now utilizing some cash outlay per City budget.
This new program would reduce our soft -match requirement to 1/6 of the entire cost
and utilize less budget dollars. Therefore, staff recommends applying for these
monies that result in a retro- active funding from January 1, 1980 through December 31,
1980. Savings are estimated at'$5,672 in 1980.
Fixed Asset Monies (Buses)
We have two Wayne buses that are four years old and have approximately 60,000 miles
on each.
The state transit representative, Ray Olson, suggests we apply for 80% federal monies
for purchase of two bus replacements. He further recommends keeping one bus for back-
up purposes, and trading in the second bus.
The life expectancy of the mini- bus.is 10 years, and an overhaul of the engine is
estimated at between 100,000 - 125,000 miles. The trade -in value drops substantially
after 80,000 miles. It is noted that the mini -buses are gasoline powered, and they
are not produced in diesel. Based on this information, it has been suggested we look
at trade -in and replacement.
The cost of a new bus with similar options is estimated at $29,000 each, with two
buses totaling $58,000:
$58,000 - Estimated cost (21 passenger less 4 seats for
-8,000 - Trade -in of 1 handicap lift)
bus
50,000
20% - Local share
$10,000 - Local cost
or
$50,000 - Estimated cost
10% - Local share
$ 5,000 - Local cost if state provides an additional 10% grant,
total grant then 90 %.
Looking at the savings under the operating portion of the grant of $5,672 and the::ex-
penditure of $5,000 - $10,000 for bus replacement, it may be advantageous to appl
for both items.
/MS
-2-
��Nt1ES�l�
�0
n /% i+ { a
c o
OF T PP�SQ
\Ilnnesola
Dej-x�r1mcn1 of Transportation
Transportation Building
St. Maul, N-iinnesota 55155
phol,)e 612 /296 -0372
May 2, 1980
FOR Vol,
R
041
To All Into ^c*ed Parties:
3456 789
CE1\T
The Minnesota Department of Transportation is accepting additional
applications for Public Transportation Financial Assistance under
Section 18 of the Urban Mass Transportation Act of 1964, as amended.
The Section 18 Program is a "formula grant program for areas other
than urbanized areas." For the purpose of this program, urbanized
areas are defined as those areas with 50,000 or more population.
The State of Minnesota's share of the natiornride apportion-wnt is
$3,505,014.00 for the first two years and can be used for 80'/0 of
capital costs and 5M of net operating costs.
Applications must be received in this office no later than June 20,
1980. The Section 18 Transportation Advisory Connittee will review
and recommend action on all applications about the 9th of July.
Copies of the program management plan and preliminary application
are available in this office. If you have any (T- iestions regarding
this correspondence or need additional information please contact
me at 612/296 -0372 or write to the following address:
Sincerely,
Al Vogel, Manager
Section 18 Program
AV /bt
Al too ,el , rLnag-
Section 18 Program
Minnesota Department of Transportation
B26A Transportation Building
St. Paul, Minnesota 55155
An Equal Opportunity Employer
1.
M E M O R A N D U M
DATE: May 23, 1980
TO: Gary D. Plotz, City Administrator
FROM: Kenneth B. Merrill, City Accountant
--------------------------------
SUBJECT: Hutchmob ile
CITY OF HUTCHINSON
TRANSIT GRANT COST
1980 BUDGET ESTIMATE
Revenues $ 6,720.00
Grant 25,000.00
$31,720.00
Budget Expenditure $40,818.00
Adjustment 2,246.00
$43,064.00
Estimated Cost $11,344.00
50% 5,672.00
Adjusted Cost to City $ 5,672.00
This number may be over stated due to anticipated "soft" match used by City.
Actual savings may be even greater due to this fact.
0 — 6�, 1
L41-
Page 3a
TRANSIT SUMMARY
RIDERSHIP -COST DATA BY QUARTERS
(43,191) (37,382)
APRIL 1979 Bus 1 Bus 2
2 hrs serv; 168 hrs serv.)
1991 assen + 1006
3048 miles (1304 + 1744)
average miles/ ass 1.53 ass /mi .65
770 shuttle passengers
1221 regular passengers
1991 = 39% shuttle
salaries - 4 weeks $1646
salary cost per passenger $.83
salary cost per mile .54
gallons gas used 373 (.19 gal /pass)
revenues $448.14 + coupons $116.95 :r5oq
($.28 /pass - .19 /mile)
22 turned down rides - 34 "no- shows"
(44,405) (39,024)
MAY 1979 Bus 1 Bus 2
(136 hrs serv; 184 hrs serv)
1906 passengers (919 + 987)
2856 miles (1214 + 1642)
average miles /pass 1.49 pass /mi .67
665 shuttle passengers
1241 regular passengers
1906 = 355 shuttle
salaries - 4 weeks $1807
salary cost per passenger $.95
salary cost per mile .63
gallons gas used 395 (.2 gal /pass)
revenues $420.25 + coupons $138.00
($.29 /pass - .19 /mi)
22 turned down rides - 26 "no- shows"
. (45,501) (40,491)
JUNE 1979 J,�I Bus 1 167 Bus 2
(143- hrs serv; 159- hrs serv)
1705 passengers (968 + 737)
2563 miles (1097 + 1466)
average miles/ ass 1.5 ass mi .66
620 shuttle passengers
1085 regular passengers
1705 = 36% shuttle
salaries - 4 weeks $1791
salary cost per passenger $1.05
salary cost per mile .70
gallons gas used 332 (.19 gal /pass)
revenues $330.91 + coupons $151.00 Lj £�.ti1
($.28 /pass - .19 /mi)
6 turned down rides - 6 "no- shows)
(60,948) (58,304)
APRIL 1980 Bus 1 Bus 2
(147 hrs serv; 174 hrs serv)
666 passeng
mi es
850 shuttle passengers - 32%
507 gal. gasoline
revenues 551.37
237.75
789.12
rev /mi $.22
rev /pass $.30
pass /mi .73
10 turndowns - 19 no
cash (incl.$21.23 -Mar
coupons (incl. 9.50- "
total
(incl.Mar.31 receipts -abov
-shows
9- �
En
Q, M o ra
b- -- -- --
rn
C)
lu
OD
0
0
0 $
'W6
November
- December .
i
January
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ay�{
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rz
j - August o
� I I H
September
October
November
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' i � -March---
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September---.
L.._ - -- - --- -- -- -.._-- -- - -
-
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November -
December - {
anuary
February
March i
April
May
- - - - June
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F- -- - -- - - - -- -- -- � -- - -
July-
August-
October ;
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t ,
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1 i { November
— - - -1 - -- - - -' -- - - - - - -� - - -- - -- - -Decem -ber
January 1980
r/ (612) 879 -2311
C/T Y OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
�9
M E M O R A N D U M
Cf.
l`
DATE: 1qay -19 ,1.4$D— —
Y
To: Bruce Ericson, Recreation Director �0�
-- - - - - - - - - - - - - - - - - - - - - - - - - - - - Ifo
FROM: Steve Jensen O
-------------------------------
SUBJECT: Termination of Work
I hereby state that I will be terminating my duties as Recreation
Coordinator for the City of Hutchinson on July 25, 1980. I plan to
resume school at St. Cloud State University in September. Any vacation
time or comp -time I have remaining I assume will be paid to me the
following pay period.
TO
WHEREAS, Steve Jensen has .seJcved the City wet as Recxeati -on Coo)uUnato,% bon
duo (2) y ea u and three (3) months;
WHEREAS, said Steve Jensen has ae)Lved baithbuUy and di- Zi-gente-y giving ob his
time and taten 6 towan.d the em i.chmen t o b the City,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, deep appuccation is heAeby expressed to Steve Jensen bon his ajonementi.oned
aeAv.i.ces and the gratitude ob Hutchinson and the citizens theAeob is heAeby expressed.
Adopted by the City CounciL this 27th day ob May, 1980.
ATTEST:
Gaxy V. FZotz
City Ceerk
p wea un
Mayon
S
MINUTES
HUTCHINSON PLANNING COMMISSION
TUESDAY, MAY 20, 1980
1. CALL TO ORDER
DRAFT COPY
The regular meeting of the Hutchinson Planning Commission was called
to order by Chairman Christen at 7:31 P.M. with the following members
being present: Bill Backen, Don Erickson, Ted Beatty, Bob Otte, Clint
Tracy and Elsa Young in addition to Chairman Christen. Absent: None.
Also attending were Administrative Assistant, Gary Plotz, City Engi-
neer, Marlow Priebe, Fire Chief, Lloyd Schlueter, Building Official,
Bud Willard and Consultant, Clarence Simonowicz.
2. MINUTES
The minutes of the regular meeting dated April 15, 1980 were unanimous-
ly approved on motion by Don Erickson and seconded by Bob Otte.
3. PUBLIC HEARINGS
a) CONTINUATION OF CONSIDERATION OF ANNEXATIONS RECOMMENDED BY-CITY
STAFF
Chairman.Christen reviewed the areas which were to be discussed.
Mr. Priebe, City Engineer, pointed out on the map where each area
is located and explained the procedure for annexation.
1. Clifton Heights Area - Mr. Plotz gave a presentation on the
overhead giving an analysis on the tax rate for a five -year
period on a home assessed at $50,000. He pointed out each
year the program progresses 20 %.
Mr. Dan Berens, a partner of Mike Long, who is representing
Hutchinson township, was present indicating he was opposed
to this annexation.
Mr. Lee Stritesky, a resident of Clifton Heights, questioned
what is the average increase or decrease on the mill rate.
After discussion, it was indicated that even if the city mill
rates go up it's possible the schools could go down but if
things go as in the past it probably will go up.
Mr. John Mlinar, a resident of Clifton Heights, questioned
as to when services such as water and sewer would be avail-
able. Marlow Priebe, City Engineer, explained each improve-
ment project requires a public hearing but he estimated sewer
and water to be available in two years.
Mr. Mlinar also wondered what the plans were for the State
Trail and if there would be some type of control.
9�
Page 2 - Hutchinson Planning Commission
The Commission explained the trail is owned by the DNR and
they didn't know of any plans for it. As far as control,
the local Police could be called on if it were annexed.
Mr. Stephen Walling, resident of Clifton Heights, commented
that the people requesting annexation to the east of Clifton
Heights must not be too concerned as they are not even present
at this hearing.
Questions were raised about the future plans of Hutch Utilities
and Mr. Tracy, representative of the Utilities on the Commission,
stated there were no plans for the future for that area. It
was stated they have noise and vibration from the generator at
the Utilities. Mr. Tracy was not aware.of this but stated
nothing would change.
Esther Christensen, Hutch Township, questioned how the assess-_
ments are handled. Mr. Priebe explained the procedure is to
add them to taxes over a period of 10 years if they are not
paid at the time the assessment rolls are mailed out.
Mr. Dave Bruzek, resident of Clifton Heights, asked if their
property would be reevaluated by the City if they were annexed.
Mr. P1otz explained all parcels of property are reevaluated
every four years. The assessing is done by the County and he
didn't know when they would be evaluated again.
Mr. Christen asked the residents if they had a problem with
drainage. Mr. Roman Haas replied there is only a problem if
we'should get a five inch rain. It has been worse since the
"Velvet Coach" had blacktopped its parking lot.
Gene Betker, resident of Clifton Heights, stated he felt storm
sewers were needed. He said maybe he was in the lowest area
but he felt all would benefit from them.
Jane Stritesky, resident of Clifton Heights, questioned if they
had any choice in this matter? She stated 95% of the people
have indicated they are opposed to the annexation.
Richard Holt, resident of Clifton Heights, questioned if the
sewers could be put in front or do they have to go all the
way around the house to the back? Mr. Priebe indicated it
depended where the sewer would be located but it probably
would be in the front.
2. Golf Course Road - Mr. Ron Horswell, the only property owner
concerned, stated his opinion was the same now as it had been
at the previous meeting which is he is very much opposed to
.this annexation. He stated he didn't anticipate the need for
any of the services for some time.
M
Page 3 - Hutchinson Planning Commission
Mrs. Horswell, spoke questioning why it was felt they should
be annexed since it will not be necessary to run any streets
thru their property and since they do not have any need for
the city's services.
3. Jefferson Street area - Mr. Wayne Olivia, Hassan Valley Clerk,
stated the residents and himself are in opposition.
Gloria Paul, a property owner, inquired how long before they
could hook up to City water if they should desire to do so.
Mr. Priebe explained as soon as they are annexed and as soon
as they could get a contractor to do the work.
Mr. Don Erickson made the motion to close the hearing at 8:36 P.M.
Seconded by Elsa Young, the motion unanimously carried.
It was decided by the Commission to take each section separately.
Mr. Ted Beatty made a motion to recommend to the City Council that
Clifton Heights be annexed into the City. The motion was seconded
by Don Erickson and carried with Bill Backen, Paul Christen, Don
Erickson, Ted Beatty, Clint Tracy and Elsa Young voting aye and
Bob Otte voting nay.
Mr. Don Erickson then made a motion to recommend approval to the
City Council to annex the area on South Jefferson. Seconded by
Clint Tracy, the motion carried unanimously.
Mr. Ted Beatty.then made a motion to recommend to the City Council
the Horswell property not be annexed for the following reasons:
only one property owner is involved who is not in need of any of
the services offered by the City, no future development is antici-
pated in that particular parcel, and all city services will not
be offered at the present time. Seconded by Don Erickson, the
motion unanimously carried.
b) CONSIDERATION-OF RECOMMENDING REZONING AREA BETWEEN THIRD•AVENUE
NW AND FOURTH AVENUE NW FROM C -4 TO IC -1
The hearing was opened by Chairman Christen at 9:00 P.M.
Mr. Priebe, City Engineer, explained the reason for rezoning was
there would then be more flexibility for setbacks. Conditional
use permits could be issued so narrow lots could then be developed.
On motion by Don Erickson, the hearing was closed at 9:02 P.M.
Seconded by Bob Otte, the motion carried unanimously.
Mr. Don Erickson then made the motion to recommend approval to
the City Council to approve the rezoning of blocks 21, 22, 23,
24, and 25 all in North half of City of Hutchinson from C -4,
Commercial District, to IC -1, Industrial /Commercial District.
Seconded by Bill Backen, the motion unanimously carried.
,V
C-
1 17
-lity of 'Putchinson
!4utchinson, "n. 55350
,•e request that the undersigned properties be
annexed to the city and be considered for city
services as soon as possible.
, 6-Z.7.1
X
-7
------------------
�-rL
Clifton Heights r dents
This petition is being circulated konvern.ing annexAtl>em At this _
area to the City of Hutchinson,
A meeting with the Planning Commission of Hutchinson is •et up
for Tuesdays April 15, 1980 at 7:30PM at City Hall CounOU Chamber&
so that all interested pafties may express their viewpoints in
regard to annexation.
The following information has been compiled for you to consider
prior to that meeting:
Tax Comparison figures Township City of Hutch
Mill rate 6.94 32. 25
County Mill gate 26.26 25.58
School Dis trict 49.02 49.02
6E Regional Development .16 .16
Totals 82.38 107.01
Multiply totals times the assessed valuation of your home as
found on your currant tax form to give you a comparison figure.
Inflated interest rates at the present time for bonds and for
personal monies makes annexation undesirable, according to the
views of a number of Clifton Heights residents.
Sewer and water assessments have been estimated at $- 35-$40
per frontage foot plus $10 -$11 per foot from curbs to theheuse.
Most houses in CliftonHeights have the sewer and water coming in
from the back of their houses. This would mean bringing in sewer
and. water through the basement or running it around the side and
then in the back. The latter method has potential drainage problems.
The figures do not include interest charges since, at this time, we
have no idea what time period in financing the city will use.
If you oppose annexation, sign here.....NAME
Date y—
Clifton Heights residents
This petition is being circulated 60nneraing annexation of this
area to the City of Hutchinson.
A meeting with the Planning Commission of Hutchinson is set up
for Tuesday, April 15, 1980 at 7 :30PM at City Hall Council Chambers
so that all interested panties may express their viewpoints in
regard to annexation.
The following information ti.°:s been compiled for you to consider
prior to that meeting:
Tax Comparison figures
Mill rate
County Mill gate
School District
6E Regional Development
Township City of Hutch
6.94 32.25
26.26 25.58
49.02 49.02
.16 .16
.Totals 82.38 107.01
Multiply totals times the assessed valuation of your home as
found on your current tax form to give you a comparison figure.
Inflated interest rates at the present time for bonds and for
personal monies makes annexation undesirable, according to the
views of a number of Clifton Heights residents.
Sewer and water assessments have been estimated at $35 -$40
par frontage foot plus $10 -$11 per foot from curbs to thehouse.
Most houses in CliftonHeights have the _zzwe.r and water ..coming in
from the back of their houses.mhis would mean bringing in sewer
and water through the basement or running it around the side and
then in the back. The latter method has potential drainage problems.
The figures do not include interest charges since, at this time, we
have no idea what time period in financing the city will use.
If you oppose annexation, sign here.....NAME
Date
Clifton Heights r idents
This petition is being circulated 6oncerning annexation of this
area to the City of Hutchinson.
A meeting with the Planning Commission of Hutchinson is set up
for Tuesdays April 15, 1980 at 7:30PM at City Hall Council Chambers.
so that all interested patties may express their viewpoints in
regard to annexation.
The following information has been compiled for you to consider
prior to that meeting:
Tax Comparison figures Township City of Hutch
Mill rate 6.94 32.25
County Mill gate 26.26 25.58
School District 49.02 49.02
6E Regional Development .16 .16
Totals 82.38 107.01
Multiply totals times the assessed valuation of your home as
found on your current tax form to give you a comparison figure.
Inflated interest rates at the present time for bonds and for
personal monies makes annexation undesirable, according to the
views of a number of Clifton Heights residents.
Sewer and water assessments have been estimated at $35 -$40
per frontage foot plus $10 -$11 per foot from curbs to thehouse.
Most houses in CliftonHeights have the sewer and water coming in
from the back of their houses. This would mean bringing in sewer
and water through the basement or running it around the side and
then in the back. The latter method has potential drainage problems.
The figures do not include interest charges since, at this time, we
have no idea what time period in financing the -city will use.
If you oppose annexation, sign here ..... NAME
Dats_�1,�: - -- — - --
Clifton Heights residents
This petition is being circulated Eoncerning annexation of this
area to the City of Hutchinson.
A meeting with the Planning Commission of Hutchinson is set up
for Tuesday, April 15, 1980 at 7:30PM at City Hall Council Chambers
so that all interested parties may express their viewpoints in
regard to annexation.
The following information has been compiled for you to consider
prior to that meeting:
Tax Com arison figures Township City of Hutch
Mill rate 6.94 32.25
County Mill Rate 26.26 25.58
School District 49.02 49.02
6E regional Development .16 .16
Totals 82.38 107.01
Multiply totals times the assessed valuation of your home as
found on your current tax form to give you a comparison figure.
Inflated interest rates at the present time for bonds and for
personal monies makes annexation undesirable, according to the
views of a number of Clifton. Heights residents.
Sewer and water assessments have been estimated at X35 -$40
per frontage foot plus $10 -$11 per foot from curbs t6 thehouse.
Most houses in CliftonHeights have the sewer and water coming in
from the back of their houses. This would mean bringing in sewer
and water through the basement or running it around the side and
than in the back. The latter method has potential drainage problems.
The figures do not include interest charges since, at this time, we
have no idea what time period in financing the city will use
If you oppose annexation, sign here.....NAN1�1.�___.
Date
.
Clifton Heights r tdeats
This petition is being circulated concerning annexation of this
area to the City of Hutchinson.
A meeting with the Planning Commission of Hutchinson is set up
for Tuesday, April 15, 1980 at 7:30PM at City Hall Council Chambers
so that all interested pafties may express their viewpoints in
regard to annexation.
The following information has been compiled for you to consider
prior to that meeting:
Tax Comparison figures Township City of Hutch
Mill rate 6.94 32.25
County Mill Rate 26.26 25.58
School District 49.02 49.02
6E Regional Development .16 .16
Totals 82.38 107.01
Multiply totals times the assessed valuation of your home as
found on your current tax form to give you a comparison figure.
Inflated interest rates at the present time for bonds and for
personal monies makes annexation undesirable, according to the
views of a number of Clifton Heights residents.
Sewer and -water assessments have been estimated at $35 -$40
per frontage foot plus $30 -$11 per foot from curbs to thehouse.
Most houses in CliftonHeights have the sower and water coming in
from the back of their houses. This would mean bringing in sewer
and water through the basement or running it around the side and
then in the back. The latter method has potential drainage problems.
The figures do not include interest charges sin , at this time, we
have no idea what time period in financing the a ty wi 1 use.
you If oppose annexation, sign here..... NAME l
y pp Dater.
.
Clifton Heights residents
This petition is being circulated &oncerning annexation of this
area to the City of Hutchinson,
A meeting with the Planning Commission of Hutchinson is set up
for Tuesday, April 15, 1980 at 7:30PM at City Hall Council Chambers
so that all-interested patties may express their viewpoints in
. regard to annexation.
The following information has been compiled for you to consider
prior to that meeting:
Tax Comparison figures Township City Of Hutch
Mill rate 6.94 32.25
County Mill Rate 26.26 25.58
School District 49.02 49.02
6E Regional Development _ .16 .16
Totals 82.38 107.01
Multiply totals times the assessed valuation of your home as
found on your current tax form to give you a comparison figure.
Inflated interest rates at the present time for bonds and for
personal monies makes annexation undesirable, according to the
views of a number of Cli -fton Heights residents.
Sewer and water assessments have been estimated at $35-$40
per frontage foot plus $10 -$11 per foot from curbs to thehouse:
- -Ke -st h s- ghts have the sewer- and water coming - in_
from the back of their houses. This would mean bringing in sewer
and water through the basement or cunning it around the side and
then in the back. The latter method has potential drainage problems.
The figures do not include interest charges since, at this time, we
have no idea what time period in financing the city will use.
If you oppose annexation, sign here.....NAME 0 A -
Date__�� - - - --
.
Clifton Heights r dents
This petition is being ciroilated 6oncerning annexation of this
area to the City of Hutchinson.
A meeting with the Planning Commission of Hutchinson is set up
for Tuesday, April 15, 1980 at 7:30PM at City Hall Council Chambers
so that all interested patties may express their viewpoints in
regard to annexation.
The following information has been compiled for you to consider
prior to that meeting:
Tax Comparison figures. Ton
ship City of Hutch
Mill rate 6.94 32.25
County Mill Rate 26.26 25.58
School District 49.02 49.02
6E Regional Development .16 .16
Totals 82.38 107.01
Multiply totals times the assessed valuation of your home as
found on your current tax form to give you a comparison figure.
Inflated interest rates at the present time for bonds and for
personal monies makes annexation undesirable, according to the
views of a number of Clifton Heights residents.
Sewer and water assessments have been estimated at $35 -$40
per f ron -tage -foot plus $10411 per foot f rom curbs to thehouse .
Most houses in CliftonHeights have the sewer and water coming in
from the back of their houses. This would mean bringing in sewer
and water through the basement or running it around the side and
then in the back. The latter method has potential drainage problems.
The figures do not include interest charges since, at this time, we
have no idea what time period in financing the -City will use.
If you oppose annexation, sign here.....NAME
Date yo - -- - - --
Clifton Heights residents
This petition is being circulated +concerning annexation of this
area to the City of Hutchinson.
A meeting with the Planning Commission of Hutchinson is set up
for Tuesday, April 15, 1980 at 7:30PM at City Hall Council Chambers
so that all interested pat-ties may express their viewpoints in
regard to annexation.
The following information has been compiled for you to consider
prior to that meeting:
Tax Comparison figures Township City of °hutch
Mill rate 6.94 32.25
County Mill Rate 26.26 25.58
School District 49.02 49.02
6E Regional Development .16 .16
Totals 82.38 107.01
Multiply totals times the assessed valuation of your home as
found on your current tax form to give you a comparison figure.
Inflated interest rates at the present time for bonds and for
personal monies makes annexation undesirable, according to the
views of a number of Clifton Heights residents.
Sewer and water assessments have been estimated at $35 -$40
per-frontage-foot plus $10 -$11 per foot from curbs to thehouse.
Most houses in CliftonHeights have the sewer and water coming in
from the back of their houses. This would mean bringing in sewer
and water through the basement or running it around the side and
then in the back. The latter method has potential drainage problems.
The figures do not include interest charges since, at/this time, we
have no idea what time period in financing the city 11ill,use.
f (� _ 11•
If you oppose annexation, sign here ..... NAME
Date - --
i
.
Clifton Heights r dents
This petition is being circulated concerning annexation of this
area to the City of Hutchinson.
A meeting with the Planning Commission of Hutchinson is set up
for Tuesday, April 15, 1980 at 7:30PM at City Hall Council Chambers
so that all interested paties may express their viewpoints in
regard to annexation.
The following information has been compiled for you to consider
prior to that meeting:
Tax Comparison figures
Mill rate
County Mill Rate
School District
6E Regional Development
Totals
TTrnship City of Hutch
6.94 32.25
26.26 25.58
49.02
49.02
.16
.16
82.38
107.01
Multiply totals times the assessed valuation of your home as
found on your current tax form to give you a comparison figure.
Inflated interest rates at the present time for bonds and for
personal monies makes annexation undesirable, according to the
views of a number of Clifton Heights residents.
Sewer and water assessments have been estimated at $35 -$40
per frontage foot plus $10 -$11 per foot from curbs to thehouse.
Most houses in CliftonHeights have the.. -sever -.and water coming in
from the back of their houses. This would mean bringing in sewer
and water through the basement or running it around the side and
then in the back. The latter method has potential drainage problems.
The figures do not include interest charges since, at this time, we
have no idea what time period in financing the city will use.
If you oppose annexation, sign here.....NAME
Clifton Heights residents
This petition is being circulated 6oncerning annexation of this
area to the City of Hutchinson,
A meeting with the Planning Commission of Hutchinson is set up
for Tuesday, April 15, 1980 at 7:30PM at City Hall Council Chambers
so that all interested patties may express their viewpoints in
regard to annexation.
The following information has been compiled for you to consider
prior to that meeting:
Tax Comparison figures Township Citv of Hutch
Mill rate 6.94 32.25
County Mill gate 26.26 25.58
School District 49.02 49.02
6E Regional Development .16 .16
Totals 82.38 107.01
Multiply totals times the assessed valuation of your home as
found on your current tax form to give you a comparison figure.
Inflated interest rates at the present time for bonds and for
personal monies makes annexation undesirable, according to the
views of a number of Clifton Heights residents.
Sewer and water assessments have been estimated at $35 -$40
per frontage foot plus $10 -$11 per foot from curbs to thehouse.
Most houses in CliftonHeights have the sewer and water coming in
from the back of their houses. This would mean bringing in sewer
and water through the basement_ or running it around the side and
then in the back. The latter method has potential drainage problems.
The figures do not include interest charges since, at this time, we
have no idea what time period in financing the city will use.
If you oppose annexation, sign here.....NAME fci
Date,,.;1,12gs --
.
Clifton Heights r '.dents
This petition is being circulated Concerning annexation of this
area to the City of Hutchinson.
A meeting with the Planning Commission of Hutchinson is set up
for Tuesday, April 150 1980 at 7:30PM at City Hall Council Chambers
so that all interested patties may express their viewpoints in
regard to annexation.
The following information has been compiled for you to consider
prior to that meeting:
Tax Comparison figures Township City of Hutch
Mill rate 6.94 32•�5
County Mill Rate 26.26 25.58
School District 49.02 49.02
6E Regional Development .16 .16
Totals 82.38 107.01
Multiply totals times the assessed valuation of your home as
found on your current tax form to give you a comparison figure.
Inflated interest rates at the present time for bonds and for
personal monies makes annexation undesirable, according to the
viers of a number of Clifton Heights residents.
Sewer and water assessments have been estimated at $35 -$40
per frontage foot . plus $10 -$11 per foot from curbs to thehouse:
Most houses in CliftonHeights have the sewer and water coming in
from the back of their houses. This would mean bringing in sewer
and water through the basement or running it around the side and
then in the back. The latter method has potential drainage problems.
The figures do not include interest charges since, at this time, we
have no idea what time period in financing the city will use.
If you oppose annexation, sign here.....NAME
Clifton Heights residents
This petition is being circulated koncerning annexation of this
area to the City of Hutchinson.
A meeting with the Planning Commission of Hutchinson is set up
for Tuesday, April 15, 1980 at 7 :30PM at City Hall Council Chambers
so that all interested paj6ties may express their viewpoints in
regard to annexation.
The following information has been compiled for you to consider
prior to that meeting:
Tax Comparison figures Township -City of Hutch
Mill rate 6.94 32 -.25
County Mill Rate 26.26 25.58
School District 49.02 49.02
6E Regional Development .16 .16
Total 82.38 107. -01
Multiply totals times the assessed valuation of your home as
found on your current tax form to give you a comparison figure.
Inflated interest rates at the present time for bonds and for
personal monies makes annexation undesirable, according to the
views of a number of Clifton Heights residents.
Sewer and water assessments have been estimated at X35 -$40
per frontage foot plus $10 -$11 per foot from curbs to thehouse.
Most houses in CliftonHeights have the sewer and water coming in
from the back of their houses. This would mean bringing in sewer
and water through the basement or running it around the side and
then in the back. The latter method has potential drainage problems.
The figures do not include interest charges since, at this time, we
have no idea what time period in financing the city will use.
If you oppose annexation, sign here.....NAME
Date
Clifton Heights ro dents
This petition is being cirou lated ioncarning annexation of this
area to the City of Hutchinson.
A meeting with the Planning Commission of Hutchinson is set up
for Tuesday, April 15, 1980 at 7:30PM at City Hall Council Chambers
so that all interested patties may express their viewpoints in
regard to annexation.
The following information has been compiled for you to consider
prior to that meeting:
Tax Comparison figures Township Cit�Pf Hutch
Mill rate 6.94 32.25
County Mill Rate 26.26 25.58
School District 49.02 49.02
6E Regional Development 016 .16
Totals 82.38 107.01
Multiply totals times the assessed valuation of your home as
found on your current tax form to give you a comparison figure.
Inflated interest rates at the present time for bonds and for
personal monies makes annexation undesirable, according to the
views of a number of Clifton Heights residents.
Sewer and water assessments have been estimated at $35 -$40
per frontage foot plus $10 -$11 per foot from curbs to thehouse.
Most houses in CliftonHeights have the sewer and water coming in
from the back of their houses. This would mean bringing in sewer
and water through the basement or running it around the side and
then in the back. The latter method has potential drainage problems.
The figures do not include interest charges since, at this time, we
have no idea what time period in financing the city will use.,-
If you oppose annexation, sign here ..... N��/ G"
Date -r —
.
Clifton Heights residents
This petition is being circulated ionce.rning annexation of this
area to the City of Hutchinson.
A meeting with the Planning Commission of Hutchinson is set up
for Tuesday, April 15, 1980 at 7:30PM at City Hall Council Chambers
so that all interested patties may express their viewpoints in
regard to annexation.
The following information has been compiled for you to consider
prior to that meeting:
Tax Comparison figures
Township City of Hutch
Mill rate 6.94 32.25
County Mill Rate 26.26 25.58
School Dis trict 49.02 49.02
6E Regional Development .16 .16
Totals 82.38 107.01
Multiply totals times the assessed valuation of your home as
found on your current tax form to give you a comparison figure.
Inflated interest rates at the present time for bonds and for
personal monies makes annexation undesirable, according to the
views of a number of Clifton Heights residents.
Sewer and water assessments have been estimated at $35 -$40
per frontage foot plus $10 -$11 per foot from curbs to thehouse.
Most houses in CliftonHeights have the sewer and water coming in
from the back of their houses. This would mean bringing in sewer
and water through the basement or running it around the side and
then in the back. The latter method has potential drainage problems.
The figures do not include interest charges since, at this time, we
have no idea what time period in financing the city will use.
If you oppose annexation, sign here. NAME
Date i ,�J
.
Clif ton Heights r 'davits
This petition is being circa lated 6oneerning annexation of this
area to the City of Hutchinson.
A meeting with the Planning Commission of Hutchinson is set up
for Tuesday, April 15, 1980 at 7:30PM at City Hall Council Chambers
so that all interested patties may express their viewpoints in
regard to annexation.
The following information has been compiled for you to consider
prior to that meeting:
Tax Comparison figures Township City of Hutch
Mill rate 6.94 32.25
County Mill Rate 26.26 25.58
School Dis trict 49.02 49.02
6E Regional Development .16 016
Totals 82.38 107.01
Multiply totals times the assessed valuation of your home as
found on your current tax form to give you a comparison figure.
Inflated interest rates at the present time for bonds and for
personal monies makes annexation undesirable, according to the
views of a number of Clifton Heights residents.
Sewer and water assessments have been estimated at $35440
per frontage foot plus $10 -$11 per foot from curbs to 'thehouse.
Most houses in CliftonHeights have the sewer and water coming in
from the back of their houses. This would mean bringing in sewer
and water through the basement or gunning it around the side and
then in the back. The latter method has potential drainage problems.
The figures do not include interest charges since, at this time, we
have no idea what time period in financing the city will use.
If you oppose annexation, sign here.....NAME
Date y - / 3 FC)
Clifton Heights residents
This petition is being circulated concerning annexation of this
area to the City of Hutchinson.
A meeting with the Planning Commission of Hutchinson is set up
for Tuesday, April 15, 1980 at 7:30PM at City Hall Council Chambers
so that all interested patties may express their viewpoints in
regard to annexation.
The following information has been compiled for you to consider
prior to that meeting:
Tax Comparison figures- Township CitMof .Hutch
Mill rate 6.94 32.25
County Mill Rate 26.26 25.58
School Dis trict 49.02 49.02
6E Regional Development .16 .16
Totals 82.38 107.01
Multiply totals times the assessed valuation of your home as
found on your current tax form to give you a comparison figure.
Inflated interest rates at the present time for bonds and for
personal monies makes annexation undesirable, according to the
views of a number of Clifton Heights residents.
Sewer and water assessments have been estimated at $35 -$40
par frontage foot plus $10-$11 per foot from curbs to thehouse.
Most houses in CliftonHeights have the sewer and water coming in
from the back of their houses. This would mean bringing in sewer
and water through the basement or running it around the side and
then in the back. The latter method has potential drainage problems.
The figures do not include interest charges since, at this time, we
have no idea what time period in financing thecity will use.
If you oppose annexation, sign here.....NAME
DateO - - - -y
Clifton Heights r dents
This petition is being ciroa lated &onccrning annexation of this
area to the City of Hutchinson.
A meeting with the Planning Commission of Hutchinson is get up
for Tuesday, April 15, 1980 at 7:30PM at City Hall Council Chambers
so that all interested patties may express their viewpoints in
regard to annexation.
The following information has been compiled for you to consider
prior to that meeting:
Tax Comparison figures Township Cites of Hutch
Mill rate 6.94 32. 25
County Mill Rate 26.26 25.58
School Dis trict 49.02 49.02
6E Regional Development .16 .16
Totals 82.38 107.01
Multiply totals times the assessed valuation of your home as
found on your current tax form to give you a comparison figure.
Inflated interest rates at the present time for bonds and for
personal monies makes annexation undesirable, according to the
views of a number of Clifton Heights residents.
Sewer and water assessments have been estimated at $35 -$40
per frontage foot plus . $10 -$ll per foot from curbs to thehouse.
Most houses in C1iftonHeights have the sewer and water coming in
from the back of their houses. This would mean bringing in sewer
and eater through the basement or running it around the side and
then in the back. The latter method has potential drainage problems.
The figures do not include interest charges since, at this time, we
have no idea what time period in financing the city will use.
If you oppose annexation, sign here ..... NAME
Date ZZ, ��
Clifton Heights residents
This petition is being circulated 6oneerning annexation of this
area to the City of Hutchinson.
A meeting with the Planning Commission of Hutchinson is set up
for Tuesday, April 15, 1980 at 7:30PM at City Hall Council Chambers
so that all interested patties may express their viewpoints in
regard to annexation.
The following information has been compiled for you to consider
prior to that meeting:
Tax Comparison figures Township City of dutch
Mill rate 6.94 32.25
County Mill Rate 26.26 25.58
School District 49.02 49.02
6E Regional Development .16 .16
Totals 82.38 107.01
Multiply totals times the assessed valuation of your home as
found on your current tax form to give you a comparison figure.
Inflated interest rates at the present time for bonds and for
personal monies makes annexation undesirable, according to the
viers of a number of Clifton Heights residents.
Sewer and water gssessments have been estimated at $35 -$40
per frontage foot plus $10 -$11 per foot from curbs to thehouse.
Most houses in CliftonHeights have the sewer -and water coming in
from the back of their houses. This would mean bringing in sewer
and water through the basement or running it around the side and
then in the back. The latter method has potential drainage problems.
The figures do not include interest charges since, at thi�,time, we
have no idea what time period in financing the city will se.
If you oppose annexation, sign here ..... NAME'�-
Date
�?j_
Clifton Heights r idents
This petition is being circulated 6oncerning annexation of this
area to the City of Hutchinson.
A meeting with the Planning Commission of Hutchinson is set up
for,Tuesday, April 15, 1980 at 7:30PM at City Hall Council Chambers
so that all interested patties may express their viewpoints in
regard to annexation.
The following information has been compiled for you to consider
prior to that meeting:
Tax Comparison figures Township City of Hutch
Mill rate 6.94 32.25
County Mill Rate 26.26 25.58
School District 49.02 49.02
6E Regional Development .16 .16
Totals 82.38 107.01
Multiply totals times the assessed valuation of your home as
found on your current tax form to give you a comparison figure.
Inflated interest rates at the present time for bonds and for
personal monies makes annexation undesirable, according to the
views of a number of Clifton Heights residents.
Sewer and water assessments have been estimated at $35440
per frontage foot plus $10 -$11 per foot from curbs to thehouse.
Most houses in CliftonHeights have the sewer and water coming in
from the back of their houses. This would mean bringing in sewer
and water through the basement or running it around the side and
then in the back. The latter method has potential drainage problems.
Th* figures do not include interest charges since, at this time, we
have no idea what time period -in financing the city will use.
If you oppose annexation, sign here.....NAME v
Date - IZO
(612) 879 -2311
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: May 22 1980
TO: — — — Hutchinson City Council
FROM: — — — Planning Commission
------------- - - - - --
SUBJECT: Request for Rezoning Property between 3rd Ave. NW.& 4th Ave.
— — —
from C -4 to IC -1
Pursuant to Section 6.06, C.4, of Zoning Ordinance No. 464, the Hutchinson
Planning Commission is hereby submitting its finding of fact and recommend-
ation with respect to the aforementioned request for rezoning.
HISTORY
At the recommendation of staff a hearing was held on May 20, 1980 to
rezone all of blocks 21, 22, 23, 24, $ 25 in North Half City of Hutchinson
from C -4, Fringe Commercial District to IC -1, Industrial /Commercial Dist-
rict to give more flexibility in setbacks for future development.
No one was present to speak against this request.
FINDINGS OF FACT
1. Notice was provided to surrounding property owners and published in
the Hutchinson Leader on Friday, May 9, 1980.
2. It was determined this would allow narrow and odd shaped lots to be -
further developed.
RECOMMENDATION
It is the recommendation of the Planning Commission that the area afore-
mentioned be rezoned from C -4 to IC -1.
Respectfully submitted,
Paul Christen, Chairman
Hutchinson Planning Commission
9 -G
t
Is
cc Is �/, _ —� • _ r,rc 7 . = „t a •- 9 It
ve f p 4
FOURTH AVENUE kw TM ? •
r - _
Is
so
THIRD _ OvENUE NOR
tHwEST
pasm
♦ .41` / GE`O%'N /2ND AVE Nw SECO
AREA TO BE REZONED I -Cl
ORDINANCE NO. 11/80
AN ORDINANCE AMENDING ORDINANCE N0. 464 CONCERNING
ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND
THE OFFICIAL ZONING MAP
THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS:
The following described real property is hereby rezoned from C 74 Fringe
Commercial District-, to IC -1 Industrial /Commercial District.
All of Blocks 21, 22, 23, 24, and 25, all in North Half
City of Hutchinson
Adopted by the City Council this 10th day of June, 1980.
Ralph D. Westlund
Mayor
ATTEST:
Gary D. Plotz
City Clerk
i /� I
G
N
(612) 879 -2311
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DAVE: May 22, 1980
--------- - - - - --
TO: Hutchinson City Council
--------------------------------
FROM: Planning Commission
--------------------------------
SUBJECT: _ _ _ Conditional Use Permit submitted by Marlow Priebe for a Planned
Unit Development (PUIf) —
-- — — — — — — — — — — — — — — —
Pursuant to Section 6.07, C.5, of Zoning Ordinance No. 464, the Hutchinson
Planning Commission is hereby submitting its finding of fact and recommend-
ation with respect to the aforementioned request for conditional use permit.
HISTORY
On April 30, 1980 an application for a conditional use permit to allow
a Planned Unit Development (PUD) was submitted by Mr. Marlow Priebe to
be located on the following described property: South 450 feet of the
West 309 feet of Lot 1, Block 2, Helland's First Addition. A public
hearing was held on May 20, 19,80. No neighboring property owners were
present to speak against this request. Mr. Lloyd Schlueter indicated he
was concerned about the street layout in regard to fire protection.
FINDINGS OF FACT
1. The required application was submitted by the property owner and the
appropriate fee paid.
2. Notices were mailed to the surrounding property owners and published
in the Hutchinson Leader on Friday, May 9, 1980.
3. Informational packet was submitted by Mr. Priebe containing responses
to requirements for PUD as per Hutchinson Zoning Ordinance Regulations.
RECOMMENDATION
It is the recommendation of the Planning Commission that the aforementioned
request for a conditional use permit to allow a Planned Unit Development
(PUD) be granted contingent upon the location of two hydrants each with 4"
water service and a possible loop street.
Respectfully submitted,
Paul Christen, Chairman 9' `tip
Hutchinson Planning Commission
RESOLUTION NO. 6541
RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION
6.07, C.5 OF ZONING ORDINANCE NO. 464 TO ALLOW
A PLANNED UNIT DEVELOPMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
FINDINGS
1. Marlow V. Priebe, owner, of Hutchinson has made application to the City Coun-
cil for a Conditional Use Permit under Section 6.07, C.5 of Zoning Ordinance No. 464
to allow the construction of condominiums as per the Planned Unit Development, having
the following legal description:
South 450 feet of the west 309 feet of Lot 1, Block 2,
Helland's First Addition
2. The City Council has considered the recommendation of the Planning Commission
and the effect of the proposed use on the health,.safety, and welfare of the occupants
of the surrounding lands, existing and anticipated traffic conditions, and the effect
on values of properties in the surrounding area and the effect of the use on the Com-
prehensive Plan.
3. The Council has determined that the proposed use will not be detrimental to
the health, safety, or general welfare of the community nor will it cause serious
traffic congestion nor hazards, nor will it seriously depreciate surrounding property
values, and the proposed use is in harmony with the general purpose and intent of the
Zoning Ordinance and the Comprehensive Plan.
CONCLUSION
The application for Conditional Use Permit for the purpose designated is granted,
based upon the findings set forth above, contingent upon the location of two hydrants
each with 4" water service and a possible loop street.
Adopted by the City Council this 27th day of May, 1980.
Ralph D. Westlund
Mayor
ATTEST:
Gary D. Plotz
City Clerk
F
T
(612) 879 -2311
/TY OF HUTCHINSON
WASHINGTON AVENUE WEST
TCHINSON, MINN. 55350
M E M O R A N D U M
DATE: May 22, 1980
TO: Hutchinson City Council
-------------------------- - - - - --
FROM: Planning Commission
— ------- — — — — — — — — — —
--------------
SUBJECT: Amendment to Zoning Ordinance - submitted by City.Staff $
---_— ------ - - - - --
- — — pianning�ommission
Pursuant to Section 6.06, C.1, of Zoning Ordinance No. 464, the Hutchinson
Planning Commission is hereby submitting its finding of fact and recommend-
ation with respect to the aforementioned request.
HISTORY
City Staff set a public hearing for May 20, 1980 for the consideration -
of amending the parking regulations to conform to the national standards.
Each item has been discussed at several workshops of the Planning Comm-
ission. Reports from the Urban Land Institute and the Citizens League
Report were reviewed.
FINDINGS OF FACT
1. All procedural requirements for an amendment to the zoning ordinance
have been complied with.
2. Notice was- publ-ished in the Hutchinson Leader on Friday., - ,May_ - 9.,.-.1980,
3. The proposal was deemed to be appropriate and in the best interests of
the community.
RECOW ENDATION
It is the recommendation of the Planning Commission that the amendment to
the parking regulations be approved.
Respectfully submitted,
Paul Christen, Chairman
Hutchinson Planning Commission
q-101
AMENDMENT OF
HUTCHINSON ZONING ORDINANCE
NO. 464
Page 87
SECTION 10: SPECIAL PROVISIONS
10.01: OFF- STREET PARKING AND LOADING FACILITIES
B. Reduction and Use of Parking and Loading Space. Off- street parking facil-
ities existing at the effective date of this Ordinance shall not subse-
quently be reduced to an amount less than that required under this Ord-
inance for a similar new building or use. Off- street parking facilities
provided to comply with the provisions of this Ordinance shall not sub-
sequently be reduced below the requirements of this Ordinance, except
as p rovided in section 6.05 C (3) c. Such required parking or loading
space shall not be used for storage of goods or for storage of vehicles
that are inoperable or for sale or rent.
TABLE 1, CONTINUED
t
Number of
Parking Spaces Required
Number of
Loading Spaces
Per Unit
of Measurement
Required per Size
of Structure in Square Feet
Use or Use Category No.
Unit
Floor Area
Number
.166
100 square feet
.5
100 square feet
Auto or Machine Sales
Bowling Alley
Car Wash Machines
(All types)
Clinics
Funeral Homes
Furniture & Appliance Stores
Offices, banks & public
administration
Restaurants, clubs
Retail stores
Service Stations
Shopping Center
All other commercial
Industrial, Warehousing,
Wholesaling
.37
100 square feet
5.0
Per Alley
6.0
Per Lane (4 on entrance side)
(2 on exit side)
1.0
150 square feet
1.0
5 seats
.166
100 square feet
.5
100 square feet
1.0
75 square feet
.55
100 square feet
4.0
Stall
.55
100 square feet
.55
100 square feet
Two employees of the
1.0
largest shift or 2,000
sq. ft. of floor area,
whichever is greater
5,000 to 10,000
10,000 to 20,000
20,000 to 40,000
40,000 to 70,000
Each part of 50,000 over
70,000
Under 10,000
10,000 to 20,000
20,000 to 40,000
40,000 to 70,000
70,000 to 110,000
each part of 50,000
110,000
9
1
2
3
4
1 additional
1
2
3
4
5
1 additional
Mobile homes 2.0
Educational, Cultural $ Institutional
Churches, auditoriums $
other places of assembly 1.0
Elementary $ Nursery Schools 1.6
Hospitals 3.0
Convalescence or Nursing
Homes
Junior High Schools
Senior High Schools
Public Libraries, art
museums, etc.
.35
1.6
4.5
1.0
Mobile home lot
4 seats
Classroom
Bed
Bed
Classroom
Classroom
300 square ft. floor area
Under 100,000
Over 100,000
Under 10,000
10,000 to 50,000
Each part of 50,000
1
2
1
1
2
1 additional
1
1
1
10.02
SCHEDULE OF
REQUIRED OFF- STREET PARKING
AND LOADING SPACES (TABLE
1)
1
Number of
Parking Spaces Required
Number of
Loading Spaces
Per Unit
of Measurement
Required per Size
of Structure in Square Feet
Use or Use Category
No.
Unit
Floor Area
Number
Residential
Total
Dwellings, 1 $ 2
family
2.0
Dwelling unit
None
Townhouses
2.0
Dwelling unit
Multiple Family
Dwelling
1.0
Sleeping unit
1
(None elderly)
Multiple Family
Dwelling
(Elderly)
.5
Dwelling unit
.,otels, hotels
1.0
Sleeping unit
Under 20,000
1
20,000 to 50,000
2
50,000 to 100,000
3
Mobile homes 2.0
Educational, Cultural $ Institutional
Churches, auditoriums $
other places of assembly 1.0
Elementary $ Nursery Schools 1.6
Hospitals 3.0
Convalescence or Nursing
Homes
Junior High Schools
Senior High Schools
Public Libraries, art
museums, etc.
.35
1.6
4.5
1.0
Mobile home lot
4 seats
Classroom
Bed
Bed
Classroom
Classroom
300 square ft. floor area
Under 100,000
Over 100,000
Under 10,000
10,000 to 50,000
Each part of 50,000
1
2
1
1
2
1 additional
1
1
1
Cr
r/ (612) 879 -231 1
C /TY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DAZE: May 22, 1980
TO: Hutchinson City Council
--------------------------------
FROM: — — — Planning Commission
-- — — — — — — — — — — — — — — — — —
SUBJECZ: — — — Preliminary Plat submitted by Richard Schmidtbauer.— — — —
Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson
Planning Commission is hereby submitting its finding of fact and recommend-
ation with request to the aforementioned request for preliminary plat.
HISTORY
On April 29, 1980 Mr. Schmidtbauer filed an application for a preliminary
plat to be known as "Schmidtbauer's First Addition" described as the North
120.0' of the East 60.42' of tract E and tracts F, G, H, I, J, K and L and
the East 40' of tract M, Tract N and part of tracts 0, P and Q all in reg-
istered land survey No. 1 and part of Tract A in registered land survey
No. 3. A public hearing was held on May 20, 1980 at the regular meeting
of the Planning Commission.
FINDINGS OF FACT
1. The required application, plat maps and appropriate fee were submitted.
2. Notices were mailed to surrounding property owners and a public notice
was published in the Hutchinson Leader on Friday, May 9, 1980.
3. A contribution of land was agreed upon for a public park which was
looked highly upon by the Park.Board.
RECOMMENDATION
It is the recommendation of the Planning Commission to recommend approval
of the preliminary plat to be known as "Schmidtbauer's First Addition ".
Respectfully submitted,
Paul Christen, Chairman
Hutchinson Planning Commission
RESOLUTION NO. 6542
RESOLUTION GIVING APPROVAL OF PRELIMINARY PLAT
FOR SCHMIDTBAUER'S FIRST ADDITION
WHEREAS, Mr. Richard Schmidtbauer of Hutchinson, owner and subdivider of the
land proposed to be platted as Schmidtbauer's First Addition has submitted his appli-
cation for approval.of preliminary plat of said subdivisidn in the manner required for
platting of land under the Hutchinson Ordinance Code, and all proceedings have been
duly had thereunder, and
WHEREAS, said plat is in all respects consistent with the City Plan and the
regulations and requirements of the Laws of the State of Minnesota and the ordinance
of the City of Hutchinson and
WHEREAS, said plat is situated upon the following described lands in McLeod
County, Minnesota, to -wit:
The north 120.0' of the east 60.42' of Tract E and Tracts F,G,H,I,J,K
and L and the east 40' of Tract M, Tract N and part of Tracts O,P and
Q, all in registered land survey No. 1 and part of Tract A in registered
land survey No. 3
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
THAT said plat of Schmidtbauer's First Addition is hereby approved and accepted
by the City as being in accord and conformity with all ordinances, City plans and regu-
lations of the City of Hutchinson and the laws of the State of Minnesota.
Adopted by the City Council this 27th day of May, 1980.
Ralph D. Westlund
Mayor
ATTEST:
Gary D. Plotz
City Clerk
�- -1
(612) 879 -231 1
nr 71 CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: May 22, 1980
TO: I Hutchinson City Council
FROM: Planning Commission
SUBJECT: _ _ _ Variance Request_ McLeod County Fair Board
--------------------
Pursuant to Section 6.05, B.3, of Zoning Ordinance No. 464, the Hutchinson
Planning Commission is hereby submitting its finding of fact and recommend-
ation with request to the aforementioned request for variance.
HISTORY
On May 1, 1980 an application was submitted by McLeod County Fair Board
for a variance from 25' to zero setback on the North side. At the
regular meeting of the Planning Commission held on May 20, 1980 a public
hearing was held. No one was present to speak against this request.
FINDINGS OF FACT
1. The required application was submitted with the appropriate fee paid.
2. Notices I were mailed to the surrounding property owners and published
in the Hutchinson Leader on Friday, May 9, 1980.
3. Due to the fact the building would be directly over a main sewer line,
it was determined the building should be moved in case major repair of
the line would be necessary. Therefore, the variance was granted.
RECOMMENDATION
• It is the recommendation of the Planning Commission to approve the request
for variance contingent upon the proposed structure meets building code
requirements specifically:
a. Sprinkler system installation;
b. North wall with minimum setback shall be concrete block construction;
c. North wall, with minimum setback, shall have NO openings.
Respectfully submitted, n
q-
Paul Christen, Chairman
Hutchinson Planning Commission
RESOLUTION NO. 6543
RESOLUTION GRANTING VARIANCE FROM SECTION 6.05, B.3 OF THE
ZONING ORDINANCE NO. 464 FOR ZERO SETBACK ON
NORTH SIDE OF PROPOSED STRUCTURE
LOCATED AT MCLEOD COUNTY FAIRGROUNDS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
FINDINGS
1. The McLeod County Fair Board has applied for a variance from Section 6.05,
B.3 of the Zoning Ordinance No. 464 to allow a setback from 25' to zero on the north
side of the proposed structure to be located at the McLeod County Fairgrounds.
2. The Planning Commission has reviewed the application for a.variance and has
recommended to the City Council that the application be granted.
3. The Council has considered the effect of the proposed variance upon the
health, safety, and welfare of the community, existing and anticipated traffic con-
ditions, light and air, danger of fire, risk to the public safety, and the values of
property in the surrounding area and the effect of the proposed variance upon the
Comprehensive Plan.
- 4. Because of conditions on the subject property and on the surrounding property,
it is possible to use the subject property in such a way that the proposed variance
will not impair an adequate supply of light and air to adjacent property, unreason-
ably increase the congestion in the public streets, increase the danger of fire, en-
danger the public safety, unreasonably diminish or impair health, safety, comfort,
morals, or in any other aspect be contrary to the intent of the ordinance and the
Comprehensive Plan.
5. The special conditions applying to the structure or land in question are
peculiar to such property or immediately adjoining property and do not apply gener-
ally to other land or structures in the district in which such land is located.
6. The granting of the application is necessary for the preservation and enjoy-
ment of a substantial property right of the applicant. It will not merely serve as
a convenience to the applicant, but is necessary to alleviate demonstrable hardship
or difficulty.
(:(1NMINTnN
The application for variance for the purpose designated is granted based upon
the findings set forth above, contingent upon the proposed structure meeting the
building code requirements, specifically:
a. Sprinkler system installation
b. North wall with minimum setback,shall.be concrete block construction
RESOLUTION NO. 6543
PAGE 2
c. North wall, with minimum setback, shall have no openings.
Adopted by the City Council this 27th day of May, 1980.
Ralph D. Westlund
Mayor
ATTEST:
Gary D. Plotz
City Clerk
T
(612) 879 -2311
CITY OF f I UTCHINSON
7 WASHINGTON AVENUE WEST
ITCHINSON, MINN. 55350
M E M O R A N D U M
DAVE: May 21, 1980
TO: City Council
-------------------------- - - - - --
FROM: Planning Commission
-------------------------- - - - - --
SUBJECT: Recommendation by Planning Commission for effective date
f-ur the following recommended- dhanges- lb-th-e -Zoning Ordinance
Amendment of Section 9 of Zoning Ordinance No. 464
Zone R -2, 3b. Side setback building to lot line shall be; each side 81,
shall become effective subsequent to adoption by City Council except
property located in McDonald's Sixth Addition and Town $ Country Estates
which shall remain at 6' side setback for a period of eighteen months.
Zone R -3, 2b. Minimum lot area per dwelling unit shall be 2,200 square
feet, shall become effective subsequent to adoption by City Council except
lots 1, 3, 4 and 7 and 8 of Block 2, Cedar Acres and lots 2, 3, 4, 5 and 6
of Block 1, Boyle's Addition, which for said lots, area requirement shall
become effective 18 months subsequent to adoption by City Council.
Zone R -3, 3a. Front setback building line to street shall be 25' up to
2 stories, 30' up to 2 1/2 stories, 35' up to 3 stories, 35' plus 2! for
each additional story or part thereof of above 3, shall become effective
subsequent to adoption by City Council.
I
Zone R -3, 3b. Side setback of building line to lot line shall be; Each
side 10' up to 2 stories, 12' up to 2 1/2 stories, 14' up to 3 stories,
14' plus 2' for each additional story or part thereof above 3, shall become
effective subsequent to adoption by City Council.
Section 10:01 Paragraph H - Construction and Maintenance 1. In the R -3
Residence District, and all commercial and Industrial Districts, parking
spaces and access drives shall have a minimum design of 6' of gravel base
with a 2" plant mix bituminous surfact or an approved equal subject to
approval by City Engineer, shall become effective subsequent to adoption
by City Council.
Note: This item was referred back to the Planning Commission by the
City Council on March 25, 1980.
a'
M E M O R A N D U M
DATE: May 22, 1980
-- — ----- — — — — — — —
TO: Mayor and City Council
--------------=----------- - - - - --
FROM: Gary D. Plotz, City Administrator
-------------------------- - - - - --
SUBJECT: Special Purpose Shade Tree Grant
-------------------------- - - - - --
The State of Minnesota, Department of Agriculture, is soliciting grant applica-
cations. See attached letter.
We have contacted the Program Director, Mr. Richard Haskett, regarding elig-
ible projects.
We have also had a staff meeting among Mark Schnobrich, Steve Cook, Marlow
Priebe, Ken Merrill, and myself regarding potential projects.
To complement our wood utilization program (debarking and log splitting), it
was the consensus of the staff to apply for the following items:
1. Fencing around-the perimeter of two separate areas for the wood
utilization program. The City Engineer will be providing maps'
at the Council meeting.
2. Loading dock is recommended by our federal shade tree representative
to assist in the debarking activity.
Both of the above items would be 50% funded; however, the City would intend to
contribute their share of 50% by using existing personnel to install these items.
/ms
q— /P?. .
S
A j �
r �
V
AGa%LJ LAND OF QUALITY FOODS
May 12, 1980
Mr. Gary P 1 otz
37 Washington Avenue West
Hutchinson, MN 55350
Dear Mr. Plotz:
�3
STATE OF MINNESOTA
DEPARTMENT OF AGRICULTURE
90 WEST PLATO BOULEVARD
SAINT PAUL, MINN. 55107
(612) 296 -8580
,Ni? 131 41
co to 0
4y
Ild- r2
N
szagZyZ�
Many Minnesota communities are successfully handling the identification and
removal of diseased elm and oak trees. So successful, in fact, that we cut
our elm losses by 65 percent over a three -year period.
Nonetheless, we still face the problem of what to do with these diseased trees
after they have been cut.
The Shade Tree Program, Minnesota Department of Agriculture, encourages
Minnesota communities to find innovative methods to make maximum use of these
trees, instead of burning or burying them.
The Legislature appropriated $550,000 to help communities try new approaches
to solve this problem. Available to communities through 50 percent matching
grants, this money can be used to find uses for elm and oak wood and to
develop utilization and disposal systems, such as chipping or mulching
operations.
In addition, the Legislature set aside $400,000 for 100 percent funding of
experimental efforts aimed at disease treatment, sanitation, and reforestation
programs that, if successful, could be used in other Minnesota municipalities.
If you would like more information on how your community can help Minnesota
make better use of its resources, call the Minnesota Department of
Agriculture, Shade Tree Program at (612) 296 -8580. Please hurry, the
application deadline for Fiscal Year 1980 funds is June 1, 1980.
Sincerely,
MINNES DEPARTME OF AGRICULTURE
t
Richard Haskett, Director
Shade Tree Program
RH:ds
ENJOY THE HIGH QUALITY AND INFINITE VARIETY OF MINNESOTA FOODS
EQUAL OPPORTUNITY EMPLOYER
- M E M O R A N D U M
DATE: May 22, 1980
--------- - - - - --
TO: Mayor and City Council - ---- - - - - - - - - - - - - - - -
FROM: Gary D. Plotz, City Administrator
-
------------------------- - - - - --
SUBJECT: Policy on the Shade Tree Program
-------------------------- - - - - --
On Wednesday, May 21, 1980 we had a_s.taff meeting to establish City tree policy.
LONG -RANGE CONCEPT
The federal shade tree representative, Steve Cook, has requested that we approve the
concept of a 100% subsidy for removal of diseased elms through the calendar year 1982
and beyond. Steve has prepared a finance plan through the year 1982, as shown on
page 2 of the attached May 12 correspondence.
Staff feels that approval of the idea and concept is reasonable; however, changes in
the number of tree losses or the ability of the City to pay per City budget will need
to be examined on a year -to -year basis.
1980 - CONTINUING THE 100% SUBSIDY POLICY
The 1979 City shade tree policy was that.a.1007_subsidy was paid for the removal of dis-
eased elm trees. Within the 1980 calendar year budget there are sufficient monies
($50,000) to continue this policy. Based on an estimated loss of 400 trees on private
property, the established bid price for removal in 1980, and continuation of a 1006
subsidy policy, the City share of the total expense in 1980 is projected at $19,908
for trees on private property. In view of the City budget, staff recommends favor-
able consideration of 100% subsidy for 1980.
REQUIRING USE OF CITY CONTRACTOR TO OBTAIN 100% SUBSIDY
The experience in the six program demonstration cities of allowing the resident to
select one of several contractors for the removal of Dutch elm trees has not been good
for the following reasons:
9
1. Several times another tree service company will attempt to undercut the
City bid contractor, after the City has completed its own bidding process.
This is done by a tree removal firm offering the resident the same service
for a few dollars less. The result is that the City contractor has a lower
volume of work and that the removal of the so- called "easy trees" leaves
the City contractor with an economic problem.
2. The control of the diseased firewood after the tree has been cut down is a
large problem with more than one contractor involved. Often this firewood
is placed in the resident's garage, shed, etc.
3. The City Forester and tree inspectors expend much time in follow -up of fire-
wood and general complaints.
For these reasons, we recommend utilization of only the City bid contractor for a
resident to be eligible for the 100% subsidy program.
/ms
Attachments
(612) 879 -2311
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DAZE: May 20, 1980
TO: City Council Gary Plot , Ken Merrill
-- — — — — — — — — — — — — — — — —
FROM: Mark C. Schnobrich
SUBJECT: 100% Subsidy — — — — — — — — — — — — — — — — — — —
I would like to express my concerns regarding Steve Cook's letter on 100%
subsidy to private property owners.
My first concern is prompt tree removal. Costs directly effect the way
people react to diseased tree removal.
Steve has placed a lot of figures before you showing costs and expenses
of a 100% subsidy policy. With the presence of both the Federal Project
and the State Shade Tree Program, these costs seem quite affordable. The
big concern of yours, I'm sure, is what happens after both the Shade Tree
and the Federal Project pull out. If you will notice, Steve projected
the same loss of trees from private property for the entire 3 year period.
These figures are projecting no decrease in disease rate and I feel, show
extremes for 1980, 1981 and 1982. Our numbers will be lower than those
and Steve was just giving examples of the worse situations.
The attitude of citizens is that Dutch Elm Disease is a community problem
and should be a community effort. It appears to me that Hutchinson can
afford a 100% subsidy program, now, and in the future. Our losses will
decrease and the 100% subsidy will provide a smoother program with contractors,
citizens and the entire community will be gaining in the end. Dutch Elm
Disease is everyone's problem and the City should look upon its total effect
on the entire community when approving or disapproving the 100% subsidy.
Sincerely,
Mark
C. Schnobrich
jr
DNR -7
tMH`�STATE OF
DEPARTMENT
CENTENNIAL OFFICE
OF NATURAL RESOURCES
BUILDING . ST. PAUL, MINNESOTA - 55155
File No. 6500 -2 -2 -2
DNR INFORMATION
May 12, 1980 (612) 296 -6157
Hutchinson City Council
37 Washington Avenue West
Hutchinson, Minnesota 55350
Dear Councilmen:
At this time I would like to address the Council with the subject
of tree removal cost subsidy to private property owners for trees
removed for the purpose of Dutch elm disease control.
This is a subject that has come before the council previously,
and I felt had been resolved in favor of pursuing the policy of the City
encumbering all of the costs of removal of trees both on private as
well as public property. In other words 100% subsidy. Although the
City, with the assistance of DNR funds, provided 100% subsidy in 1979,
there appears to still remain a strong hesitancy on the part of the City
to enter into a Dutch elm disease control season promising 100% subsidy
from the beginning.
It has been my recommendation since 1978 that the City adopt such
a policy. It is a policy that I feel (based on the City's current budgets)
the City can easily afford.
In the following chart I have included the pertinent financial
figures regarding private and public removal costs as completed by
contractors during the 1978 and 1979 seasons. I have also made projections
for the years 1980, 1981, and 1982.
- It should be noted here that they are just projections and there are
too many outside factors that influence the exact figures in those
categories. (I am available and willing to explain further how those
projections were made and on what basis.)-
AN EQUAL OPPORTUNITY EMPLOYER
q- !sue/
1
2
3
4
5
6
7
8
9
10
11
12
13
Year
Private
Total
Total
Tree
%
DNR's
DNR
Shade
City
Actual
City's
Total
Budget
Trees
Cost
Subsidy
Owners
Subsidy
Share of
% of
Tree's
Budget for
Costs
Share
Costs
Balance
Eligible
of
Paid
Share
Provided
Total
Total
Share
Outside
of
of
of
for
Private
to
of
to
Subsidy
subsidy
of
Contractor
Public
Subsidy
Outside
(subtract
Subsidy
Tree
Tree
Total
Tree.
Paid
Paid
Total
Removal of
Tree
Paid
Contracts
column
Removal
Owner
Tree
Owner
Subsidy
Public and
Removal
to
and
12 from
Removal
Paid
Private Tree4
by
tree
Subsidy
column 9)
Cost
and Tree
Contractor
owner
(Columns
(Column 2)
Owner
(does not
10 i 11)
Subsidy
include
tree owner
subsidy)
1978
259
$33,608.80
$24,173.28
$9,435.52
65 -85%
$12,366.54
51 %
$ 5,194.97
$28,000.00
$13,932.29
$ 6,611.77
$20,544.06
$ 7,455.94
111 trees
I
220 stumps
1979
289
18,914.57
18,914.57
-0-
100%
6,304.85
33.3%
6,304.86
50,000.00
9,593.00
6,304.86
15,897.86
34,102.14
83 trees
118 stumps
1980
400
41,714.36
41,714.36
-0-
100%
10,428.59
25 %
15,642.89
50,000.00
5,367.72
15,642.89
21,010.61
28,989.39
82 trees
-
118 stumps
1981
400
47,971.51
47,971.51
-0-
100%
8,155.16
17 %
19,908.17
50,000.00
6,172.88
19,908.17
26,081.06
23,918.94
82 trees
118 stumps
1982
400
55,167.24
55,167.24
-0-
100%
4,950.00
9 %
25,108.61
50,000.00
7,098.81
25,108.61
32,207.42
17,792.58
82 trees
118 stumps
Hutchinson City Council
Page Two
May 12, 1980
It is my feeling that the figures speak for themselves. The City
can afford a 100% subsidy policy.
To further support this idea I will present some of the reasons
I favor such a policy:
1. Quick Tree Removal -
As has been explained previously, for a multitude of
disease management reasons it is important to get diseased
trees removed as quickly as possible. If a 100% subsidy policy
is followed, rare will be the property owner who will choose
to remove the tree himself or pay someone else to do it. He
will be more willing to sign the tree_ over to the city contractor
for its removal, usually on the same day hey is notified. Thus
we can place it on the work order for the contractor sooner and
have it removed much sooner. This, of course, means less
potential for more infection - especially through root graft
infections. (In 1979 the City of Litchfield had a rapid form
of tree removal which resulted in only 29% of their infected
trees being infected through root grafts while in Hutchinson
the figure was 50% for 1979.)
2. Public Support and Assistance -
There is more acceptance and more support on the part
of the citizenry for a Dutch elm disease program if it does not
cost them directly. Property owners are much more willing to
accept the loss of their trees and to understand the reasons why
if it is not "hitting them in their back pockets ".
We receive more assistance in locating diseased trees.
Instead of the public rarely calling, with a 100% policy people
often call to let you know where suspicious trees are located
for they no longer fear the removal fee or fear that they are
informing on their neighbors and by so doing costing them
money.
3. Dealing With One Contractor -
The City Forester has to deal with only one contractor
for tree removal. With a policy of anything less than 100%
subsidy, where the citizen must bare some of the costs, we are
forced to allow the tree owner a choice of contractors since
he may find one with a lower price than our city contractor. This
was the case last year. Through the entire season the level'of
subsidy was in question, and we could only tell property owners
that the subsidy would be at least 45% and could possibly
be greater.
Hutchinson City Council
Page Three
May 12, 1980
The city contractor based his bid price on getting most
of the trees to be removed. This means he was dealing in
quantity - expecting to generally make money on the small and
easy trees, and expecting to lose money on large and difficult
trees with "everything being even in the end." However,
under last year's system,where the tree owner would get the
full subsidy if other qualified contractors removed the tree,
often the owner would choose a different contractor. The other
contractors found it easy to under -bid the city contractor
by a few dollars on the individual easy and small trees - thus
appearing very attractive to the tree owner.
I feel this system was unfair to the city contractor
and very unattractive for future contractors and low prices
for tree removal in the City.
This system led to dealing with many different contractors,
which led to much confusion and often extended the time for
removal on privately owned trees.
It also cost the City in much more bookkeeping time and in
tree inspection time. The tree inspector's time was often
doubled,if not tripled,on many trees in his need to constantly
check back on the work done by the various contractors.
This dealing with more than one contractor for ,this
coming year will also affect our ability to utilize as
much wood as possible since only the city contractor will
be forced to cut the trees in sizes that can be most utilized
by our debarking machine.
4. Cheaper Tree Prices -
Since contractors bid on quantity, their prices are usually
lower for the average tree than they would be if they were
bidding on the individual trees.
However, for the future,if the contractor is not at
least partially "guaranteed" most of the trees in the City,
the amount of bidders will normally be reduced and their
prices will be higher. This, of course, means higher prices for
the City and for the citizens.
Hutchinson Landscaping was the successful bidder for the
1980 season. Florian Thode bid on the contract expecting
to get most, if not all, the private trees that are to be
removed since we informed him that the tree owner would be
provided 100% subsidy. I believe his prices would definitely
have been higher if this had not been the case.
Hutchinson City Council
Page Four
May 12, 1980
5. City Wide Problem -
The last, but not least, reason for implementing a
100% subsidy policy is on a broader scale. It is the looking
upon Dutch elm disease as a City -wide problem.
The infection of one citizenb tree is not just his
concern since it can act as an infection source for many
surrounding trees. Therefore, its rapid and thorough removal
is of benefit to the entire City. All of the citizens reap
the benefits of a good Dutch elm disease control program.
Conclusion -
It is often asked "well what if our losses increase rapidly as
they did in 1978 from 1977" (241 trees in 1977 to 880 trees in 1978).
Since these increases were the result of inadequate inspection and
inadequate control, if the City continues with a good, thorough control
program those type of rapid increases should not be realized again. In
fact the losses should decrease annually to the point where a plateau of
1 -2% average annual losses is reached.
I have included most of the reasons for why I feel the City
should adopt the policy of 100% subsidy for tree removal. If you
have any questions, I will be more than happy to answer them.
SJC:am
Thank you for your consideration.
Sincerely,
Steven J. Co ,
Regional Coordinator
Federal Dutch Elm Disease Program
S
IV
Swanke Motors, Inc.
145 Washington Ave. E.
Hutchinson, Minnesota 55350
879 -8071
To: Honorable Mayor & City
Council of Hutchinson
Re: Conditional Use Parking Permit
Dear Members of the Council:
,�g 20 2 ??2
M
eY..
May 9, 1980
Due to economic conditions, we currently have an exceedingly
high inventory of new and used vehicles. Under normal cond-
itions our dealership has adequate display area.
Our dealership requests a Conditional Use Permit be granted
to allow the display of new vehicles on Jefferson St. directly
east of our Body Shop and continuing south to the Main Build-
ing.
The vehicles will be displayed in such a manner that they will
not hinder street traffic flow.
Your consideration of this request will be appreciated.
JAS / j lr
11BUI K
Sincerely,
3ames A. Swanke
/President
to Savings, Service & Satisfaction
OLDSMOBILE F*?" IAC
May 23, 1980
The Hcnorable Mayor Ralph Westlund
and City Council Members
City Hall
37 Washington Avenue W.
Hutchinson, MN 55350
Ill'/71/17so Or'1tIZ11111 (L,plla
CENTURY AVENUE
�utc�nson, inn�sot�z.
55350
TELEPHC)Ni: 612/587 -2148
Honorable Mayor Westlund and City Council Members:
The Board of Directors of Hutchinson Community Hospital approved a
request for the hospital staff to replace a Portable X-Ray Machine in
the ammmt of appro iTnately $25,000 for fiscal year 1980.
The expenditure is in excess of $5,000 and consequently the request
has to be approved by the City Cmmcil prior to purchase. After some
discussion at the Hospital Board Meeting, the following reconmendation
was adopted:
"Notion by Natwick to request the authority of the City
Council to advertise for bids for a Portable X -Ray
Machine with power assist. Notion was seconded by Goebel.
All were in favor. Notion passed."
I thank you in advance for your consideration of the expenditure. If
you have further questions, please do not hesitate to contact me,
Sincerely,
HUMUNSON CU44JNITY HOSPITAL
�4, 4�q--,o
Philip G. Graves
Administrator
PGG
5/23/80
"An Equal Opportunity Employer" �— -p-
DEPARTMENTAL
CAPITAL EXPENDITURE _-QUEST �
PROPOSAL
PRESENT SYSTEM
ALTERNATIVES TO
PROPOSAL
RATIONALE
BUDGETED,
IF NOT, PLAN FOR
FINANCII,G
To Purchase a
1. Standard Optima
1. Purchasing battery
1. New portable with 1. Budgeted $25,000
capacitor discharge
mobile x -ray unit
mobile x -ray unit
power drive as it is for fiscal year
mobile x -ray unit
200 ma
with power drive
very difficult for even 1980
with battery power
2 people to push the
drive
2. Continental mobile
2. Stay with present
present standard port -
x -ray unit in
system
able on carpet or soft
surgery -100 MA
flooring.
2. Portable with fast-
er time as motion is a
problem when doing
newborns or critically
ill patients.
3. Capacitor discharge
unit with power drive
runs $20,000. Battery
x -ray unit with power
drive runs $30,000
4. Capacitor discharge
unit has a range from
.5 to 50 mas- Motion
wouldn't occur with
a fast time.
5. Capacitor discharge 6. Purchase new portable
unit can use any stand- & use standard portable i
and 110 -120V 60 Hz. surgery as Continental is
Single phase power outdated & sometimes unre-
source. liable. Standard is much
easier to maneuver on hard
floors in surgery.
Si_r,nature: PHILIP G. GRAVES, ADMINISTRATOR Date: 3/18/80
M E M O R A N D U M
DATE: May 23, 1980
--------- - - - - --
TO: Mayor and City Council
--------------=----------- - - - - --
FROM: Gary D. Plotz, City Administrator
-------------------------- - - - - --
SUBJECT: Completion of Mini -Audit Reports
-------------------------- - - - - --
Last November I attended a Grants and Mini -Audit Workshop. At completion of
the workshop, I tested out as a "certified mini- auditor." See attached cer-
tification.
The State Department of Energy notified me to go ahead and complete the mini -
audit before June 30, 1980.
I asked if a city employee who tested out can perform the audit and be paid
from the proceeds of the grant. Specifically, I asked if a City Administrator
can perform the work on his own time, such as vacation. I was assured this was
acceptable to do.
Therefore, I do offer to perform the building audit utilizing my vacation time.
It would take approximately ten (10) days to complete both the inspections and
reports.
/ms
Nfnnesota eurg jyeacy
Tilstftutiona Tuf(&4 grants Pro
�linf Sudit Ccrtfffcatfon
This certificate fs awaraM to
GARY W. PLOTZ
Lw-dfil
Tor completion of f alb requirem¢nts as per Toc6era6
1ie8u(attion 950,41 and Nwtwta Statuto Chapter 11wL
to tw. a c¢rttiff¢c( )Wni fnergy .Auditor for the
fo(owil facilities
1, School Buti�c�tn8s 2,'�tospitaG �3ui6dtin S
3, ,Cocas gove-ritwnt 2�uuti6dtings i,PubW Care �u�(din9s
12/7/79
Richard Dahnke Date
Instructor
d&t4� 2/7/79
C-Minnesota Ene ency Date
Certificate Number 435 1217179
Date
FUNDABLE AUDITS
AND ENERGY CONSERVATION MEASURES
Federal Program State Program
*State grants for audits performed before application may be applied toward the installation of energy conservation
meaures and, in the case of a public school or city /county owned hospital, as a match for Federal ECM funds.
* *Schools and hospitals may be eligible for Federal hardship grants of up to 90% of the costs of maxi - audits (TA's)
and energy conservation measures.
24
f
**
** Energy Energy
Mini- Maxi- Conservation Mini- Maxi- Conservation
Eligible
Audit Audit Measures Audit Audit Measures
Institutions
(EA) (TA) (ECM) (EA) (TA) (ECM)
Public Schools
X
X
X
X
X
X
Public Schools
Administration Bldg.
X
X
X
X
t Nonprofit Schools
X
X
X
y Private Nonprofit Schools
Administration Bldg.
X
State Schools
X
X
X
2 County /City Hospitals
X
X
X
X
X
X
0
a Nonprofit Hospitals
X
X
X
= State Hospitals
X
X
X
City /County Buildings
X
X
X
X
X
0 Township Buildings
X
X
o Indian Government
-' Buildings
X
X
Nonprofit Public Care
X
X
U
2 City /County Public Care
X
X
X
X
X
a' State Public Care
X
X
*State grants for audits performed before application may be applied toward the installation of energy conservation
meaures and, in the case of a public school or city /county owned hospital, as a match for Federal ECM funds.
* *Schools and hospitals may be eligible for Federal hardship grants of up to 90% of the costs of maxi - audits (TA's)
and energy conservation measures.
24
f
audit report. He and the other members of the audit
team reviewed the secondary school energy report and
found all information contained on it to be correct.
Based upon their observations during the mini -audit
walk- through, the mini - auditor recommended that the
building should be given the more comprehensive and
detailed study known as a maxi - audit. The engineers
estimated that approximately 15 to 20 percent of the
building's total energy budget could be saved through
the implementation of all items listed in Section L of the
report form. Knowing the past yearly consumption
from the previous energy report, they calculated the
approximate range of KWH savings, Btu savings and
dollar savings.
After all information was obtained for the mini -audit
report form, it was transferred (preferably typed) onto
the original form and then copied. The original form
was sent to the Minnesota Energy Agency. One copy
was kept for the school's records and other copies
were updated periodically when recommendations
were implemented.
FOLLOW -UP TO THE
MINI -AUDIT
The mini -audit may not reveal all energy conserva-
tion opportunities, but it should create a strong aware-
ness of energy conservation.
The mini -audit report is the only basic energy
conservation document until a maxi -audit is perform-
ed. Distribute copies of the completed form to each
mini -audit team member and to any others who may be
involved in the energy management program at the
facility. Assign responsibilities for carrying out all the
recommendations on the report form.
Consider the following steps when setting up a
program to implement the recommendations of the
mini - audit:
1. Establish a task force including people in positions
of responsibility.
2. Establish an action plan. Set up a time line of
activities.
3. Monitor energy usage to evaluate energy conserva-
tion progress.
4. Set goals of energy savings based on past consump-
tion.
5. Communicate. Hold regular task force meetings.
Create energy awareness throughout the facility
using seminars, posters, and memorandums.
6. Monitor accomplished measures.
7. Reinforce success. Consider rewarding outstanding
efforts.
8. Continue the energy conservation program. This is
the last and most important step. Saving energy is an
23
ongoing process. There will always be one more
energy conservation project to undertake.
There are many excellent workbooks and manuals
about energy management available. The bibliography
included in this manual contains a comprehensive list
of such materials.
FUNDING INFORMATION
Mini - audits are prerequisites for any institution par-
ticipating in any additional phases of the Federal
SHLGPC grants program. An institution may be eligi2
ble for Federal funding only (which requires a local
match) or some combination of Federal and State
funds. See the table on page 24 for eligibility and
funding information.
All institutions should complete the form inside the
front cover of this manual and mail it to MEA as soon
as possible (even before the mini - audit) so MEA can
begin processing the applications immediately. The
form speeds up the application procedure-so that grant
awards to eligible institutions arrive sooner.
Public School Districts, Cities and Counties
MEA strongly encourages public school districts,
cities and county governments to begin conducting
mini- audits now of their public school buildings, gov-
ernment buildings, hospitals and public care institu-
tions. Institutions that conduct mini - audits now, volun-
tarily, will receive awards for the full costs of mini -
audits that comply with MEA requirements and that are
within the cost limits described below. The awards will
consist of some combination of State and Federal
funding. Institutions must pay for any extra audit costs
above these limits.
GRANT AMOUNTS
Allowable Cost of Mini - Audits
Allowable cost
for calculating
Building gross square feet Federal share
Up to 30,000 ...................... 4i�POP
30,000 to 100,000 ......................
100,000 and above ..................... $600.00
Complex .. ............................... (1)
(1) The sum of individual building allowances for the
first 150,000 gross square feet, and 60 percent of
individual building allowances above 150,000 gross
square feet but not to exceed $10,000.
Other Institutions
Private, nonprofit schools, hospitals and public care
institutions, townships and American Indian govern-
ments may conduct mini - audits now and apply for
funding through the Federal grants program. But,
Federal funding covers only one half of the cost of
mini - audits that meet MEA requirements for these
institutions. They must match any Federal grant award
with an equal amount of some kind of local funding.
They are required to document these local matching
funds adequately.
ENERGY CONSERv'ATION
OPPORTUNITIES
'The energy conservation opportunities suggested
here will save energy. Operation and maintenance
procedures include resetting or readjusting existing
systems to increase efficiency and are generally "no-
cost" or "low- cost" procedures. Along with the opera-
tion and maintenance procedures, we also suggest
energy conservation measures that pay for themselves
over a period of time greater than one year. These are
indicated by asterisks.
We have not listed all the possible energy conserva-
tion opportunities. So, assign appropriate classifica-
tion numbers to any additional operational and main-
tenance procedures or energy conservation measures
that may apply to your building.
The list which follows is organized according to
building systems. The page numbers that apply to the
systems are below entitled, "Classification Scheme for
Energy Conservation Opportunities ". Use it for quick
referral.
The operation and maintenance procedures will
usually be the most rapid means of reducing energy
consumption. Only after you have employed all possi-
ble operation and maintenance procedures should you
consider the capital investment energy conservation
measures. The building operator, the owner and the
manager should discuss the potential for implement-
ing each of the opportunities on the list and take
appropriate conservation action. Get professional
judgement before deciding about any measure that
may affect the health and safety of building occupants.
CLASSIFICATION SCHEME
FOR
ENERGY CONSERVATION
�. OPPORTUNITIES
1. Electrical
:Electrical ••••....••-.••....'•...•.. 25
2. Motor . 26
3. Power Factor ............................... 26
4. Transformer.... •..,.....-•........-'..•.••. 26
5 Voltage Drop . 26
2. Envelope
1. Ceiling ...... ............................... 26
2. Door ........ ............................... 26
3. Solar Radiation ............................. 26
4. Floor ....... ............................... 27
5. Penthouse .. ............................... 27
6. Roof ........ ............................... 27
7. Vestibule .... ............................... 27
8. Wall ........ ............................... 27
9. Weatherstripping & Caulking ................ 27
10. Window . 27
11. Window Reduction ......................... 27
12. Miscellaneous .............................. 27
25
, Oe
3. HVAC: a JC A 1,
1. Controls, HVAC ........................ V28
2. Distribution Systems ........................ 29
3. Components of Distribution Systems ........ 30
4. Economizer . ............................... 31
5. Heat Recovery, HVAC ...................... 31
6. Insulation, HVAC ........................... 31
4. Lighting
1. Control, Lighting ........................... 32
2. Daylight .... ............................... 32
3. Efficiency ... ............................... 32
4. Reduce Level ............................... 32
5. Task Lighting .............................. 32'
S. Management
1. Records ..... ............................... 32
2. Schedule .... ............................... 32
6. Mechanical
1. Control, Mechanical ........................ 33
2. Domestic Hot Water ........................ 33
3. Equipment .. ............................... 33
4. Heat Recovery, Mechanical ................. 34
5. Reduce Water Usage ....................... 34
6. Miscellaneous .............................. 34
7. Power Plant
1. Coal Conversion ........................... 34
2. Cogeneration .............................. 34
3. Combustion . ............................... 34
4. Control, Power Plant ..................... 35
5. Heat Recovery, Power Plant ................. 36
6. Insulation, Power Plant ..................... 36
7. Replace ..... ............................... 36
8. Water Treatment ........................... 36
8. Renewable Resources
1. Solar ....... ............................... 36
2. Waste ....................................... 37
3. Wind ........ ............................... 37
4. Wood ............... ...................... 37
1. Electrical
These systems deal with the delivery and use of
electricity in the building. The design and operation of
lighting systems, pumps, and fans are not included
here.
1. CONTROL, ELECTRICAL - The installation or
modification of controls on electrical equipment
belongs in this subclassification. Consider switches,
timeclocks, speed controls for motors, variable con-
trols for non -HVAC and non - mechanical equipment
(i.e. transformers), master controls, and load shed-
ding devices.
• Keep all controls free of dust.
• De- energize transformers for:
a. Unused offices or other areas.
b. Refrigeration chillers during the heating sea-
son.
c. Heating equipment during the cooling season.
• De- engergize dry type nsformers serving con-
venience outlets when there is no load at night
and during weekends and holidays.
= Install switches or timeclocks to de- energize
transformers.
LOAD MANAGEMENT
• Consider electrical load management for power
demand monitoring and limiting.
• Consider reducing or switching operating hours
to avoid period of peak electrical demand. Elec-
tricity can be used more efficiently if some use is
diverted to off -peak periods when voltage re-
mains high.
• Schedule discretionary loads to off -peak opera-
tion thus reducing peak demand.
MOTORS — Worn motors, inefficient motors, and
oversized motors may be modified or replaced to
reduce electrical consumption. This section does
not include the switches, timeclocks, or speed
controls for the motors. These would belong in the
"control, electrical" category.
• Look for loose connections and bad contacts on a
regular basis.
• Eliminate excessive vibration.
• Lubricate motors to reduce wear and excessive
torque.
• Replace worn bearings.
• Keep motors clean to make cooling easier.
• Balance three -phase power sources to motors.
• Check for over - voltage conditions on motors.
• Check alignment of motors to driven equipment,
align and tighten as necessary.
• Replace worn or defective motors with motors
that are sized as close to the load as possible and
use the highest efficiency motors available.
• Where it is impractical to replace motors which
have low loads and power factors, use capacitors
at motor terminals to correct the power factor to
90 %.
POWER FACTOR — By improving the ratio of
reactive powerto resistive power, electrical bills may
be reduced under the utility company's power rate
structure. The facility's electical system capacity is
increased since the transformer load can be in-
creased. The electrical system losses are decreased
while voltage regulation is improved. Make power
factor corrections for the entire building or for
specific non - lighting electrical equipment. Power
factor improvements are generally made with the
use of capacitors.
= Check power factors and make adjustments to
correct equipment.
4. TRANSFORMER — Installations or modifications to
transformers are to be included in this subclassifica-
tion. Switches or timeclocks used to de- energize
transformers are not to be included here.
• De- energize unused transformers.
• Where there are banks of two or more transform-
ers, operate transformers at the most efficient
loading point.
26
Redu copper losses in the wiring — which
increase with ambient temperature — by venti-
lating transformer vaults to reduce the ambient
temperature.
Shade outdoor transformer banks from solar
radiation.
5. VOLTAGE DROP — Voltage drops in branch and
main circuits caused by resistive line losses or other
reasons increase electrical consumption. Installa-
tions or modificationsto reduce voltage drops are to
be included in this category.
• Check for excessive voltage drop on any circuit.
• Tighten and clean all electrical connections from
the circuit breaker, back through the transform-
ers, to the main switch gear. NOTE: Have this
done at least once 'a year by a qualified electri-
cian when the building power is shut off. This is
not only a precaution but it can also reduce
electrical losses.
• Keep all switch gear free of dust.
2. Envelope
Items in this major classification are to reduce
energy losses through the exterior envelope as a result
of the climate's impact. This would involve energy
conservation opportunities to reduce heat losses via
conduction or infiltration and to control the solar
radiation conditions for a building.
CEILING — This subclassification contains energy
conservation opportunities that would reduce heat
losses through the ceilings. An analysis of sus-
pended ceilings and attic spaces would be in order.
• Seal all cracks that allow air to penetrate the
ceiling.
• Check the amount of insulation in the ceiling.
• Add insulation above suspended ceilings.
• Add insulation in attic spaces.
2. DOORS — To increase the R -value of doors and
reduce infiltration around the door is the objective of
this subclassification. Adding vestibules to decrease
energy losses at entry ways is a separate category.
• Install or modify door closing devices.
• Weatherstrip all exterior doors including garage
or delivery doors.
• See that the machine room penthouse door is
weatherstripped and closed.
• Weatherstrip and close all doors in the basement
and roof equipment rooms where these are con-
nected by a vertical shaft which serves the
building.
• Keep all doors between unheated corridors and
heated spaces closed.
• Add storm doors.
• Replace an existing door with one of a higher R-
value.
3. SOLAR RADIATION — The pentration of the sun's
rays can increase or decrease the building's energy
load substantially. Modifications to the buildings
4
5
architecture and landscaping to re-ace or increase
the sun's impact on the building are included here.
• Clean windows so more sunlight shines through
them during the heating season.
• Operate drapes and blinds to permit sunlight
(when available) to enter windows during the
winter. Move desks or work stations out of direct
path of sunlight to avoid occupant discomfort.
• Some direct solar radiation is stored in the struc-
ture and furnishings. This energy can help heat
the building at night. Permit the space tempera-
ture to rise at the end of the day. This warmth is
then available for heating at night or during
cloudy periods.
• Even on cloudy days diffuse radiation can be
considerable; allow it to be transmitted into the
occupied areas.
• Trim all foliage that shades the eastern, southern,
and western facing windows during the winter.
• Remove shading devices and any other objects
casting shadows on the windows during the
winter.
• When the winter sun is not shining through the
windows, draw the drapes or blinds to reduce
effective heat losses.
• Add or modify .window drapes, blinds, and
shutters to resist temperature changes more ef-
fectively.
• Plant deciduous trees for summer shading.
• South and west facing windows should be fitted
with solar shading devices (i.e. overhangs, fins,
trellises, awnings, interior drapes) to reduce heat
gain.
• If direct sunlight or excessive brightness causes
glare, add a light translucent drape or diffusion
type glazing which cuts glare but permits solar
heat to enter.
• Place passive heat storage units near window
areas to absorb and control excessive solar heat
gains.
FLOOR — The floor and rim joist area heat losses
should be considered for energy conservation.
Based on an analysis of the floor and rim joist the
following and additional energy conservation op-
portunities come under this subclassification.
• Caulk all cracks that allow outdoor air to pene-
trate through the floor and rim joist area.
• Caulk all pipes, louvers, or other openings which
penetrate the floor area.
• Add floor insulation.
• Add insulation around the perimeter or rim joist
area of the building.
PENTHOUSE — Heat losses from a penthouse can
be extreme and usually overlooked depending upon
the equipment within it. This category is to include
energy conservation opportunities that reduce those
heat losses from conduction and infiltration.
Changes in ductwork or piping within the penthouse
are listed under the HVAC heading.
• Inspect the outside and inside surfaces of the
penthouse.
• Caulk all cracks that allow outdoor air to pene-
trate the penthouse walls.
• Caulk around all pipes, louvers, or other openings
which penetrate the penthouse walls.
• Insulate penthouse walls and roof.
27
6. ROOF — Energy „Qnservation measures to reduce
heat losses through the roof should be included
here. Ceiling insulation should not be included here,
but under the category of "ceiling"
• Inspect the roof and seal all cracks that allow
outdoor air and water to enter.
• Caulk around all pipes, louvers or other openings
on the roof.
Insulate the roof areas.
VESTIBULE — The addition of or modification to a
vestibule to reduce heat losses in the entry ways of
buildings comes under this classification. Energy
measures involving only the doors are not included.
here.
• Inspect the vestibule exterior and interior sur-
faces and seal all cracks.
• Caulk around pipes, louvers, and other openings
within the vestibule.
• Insulate the vestibule walls and roof.
8. WALL — Operation and maintenance procedures or
energy conservation measures to prevent conduc-
tion of heat and infiltration of air through exposed
walls are included in this subclassification.
• Inspect the inside and outside surfaces of the
exposed walls.
• Caulk all cracks that allow air and moisture into
the building.
• Caulk around all pipes, louvers, and other open-
ings in the walls.
• Insulate walls with rigid insulation on inside
and /or outside surfaces, or place loose fill insula-
tion in wall cavities.
9. WEATHERSTRIPPING AND CAULKING — All
joints between component parts of the building
envelope are areas of concern. Air infiltration can be
appreciably reduced through this procedure.
• Weatherstrip and caulk around door frames.
• Weatherstrip and caulk around window frames.
10. WINDOWS — Energy conservation opportunities
that reduce heat losses through the windows are
included in this category.
• Inspect window closing and locking devices to
insure a tight window.
• Close windows tightly.
• Repair broken or cracked windows. Replace with
standard or tempered glass of proper thickness,
according to building code requirements.
• Add storm windows.
• Replace single glazed windows with double
glazed thermopanes.
11. WINDOW REDUCTION —Energy conservation op-
portunities involving the reduction of the building's
total window area are included here. The natural
lighting for the building occupants must be con-
sidered before reducing window area. .
• Replace windows on the north side of the build-
ing with insulation wall panels.
• Replace skylights with insulating ceiling or roof
materials.
12. MISCELLANEOUS
• Seal vertical service shafts at the top and bottom
in tall buildings at every sixth floor.
• Seal elevator shafts top and bottom.
3. H V,,,,
Heating, ventilating, and air conditioning systems
include the fans, pumps, ducting, piping, dampers,
valves, filters, strainers, heat exchangers, and controls
used to deliver heated or cooled air to conditioned
spaces and to deliver fresh air to conditioned spaces.
This category does not include large central equip-
ment used to generate either heating mediums (steam
or hot water) or cooling mediums (chilled water); those
systems are included under the category of "power
plant'.
CONTROLS, HVAC — Controls in HVAC systems
may control time, temperature, or rates of flow of
mediums. Items which are included under this
heading are mixed air temperature reset controls;
cooling coil discharge temperature reset controls;
hot deck temperature reset controls; central com-
puter control systems; night setback controls; the
repair of any improperly operating controls; thermo-
stats; and timeclocks or switches for HVAC pumps,
fans, valves, and dampers. Operational changes
which may be included here are lowering winter
temperatures, raising sLImmer temperatures, lock-
ing thermostats, and reducing or eliminating the
heating or cooling of spaces when they are unoc-
cupied. Any controls added for the use of an
economizer (enthalpy) cycle should be listed under
the economizer category.
Control Adjustment
• Adjust controls at time of testing, adjusting and
balancing of all heating and cooling systems.
• Check operation of entire heating /cooling con-
trol system, including control valves and dampers.
• Check control system for instrument calibration
and set point, actuator travel and action, and
proper sequence of operation.
• Check the calibration of all controllers and de-
vices for proper settings and operations.
• Adjust controls where applicable to prevent si-
multaneous operation of heating and cooling
systems to achieve desired temperature.
Consider locked setting thermostats or installa-
tion of protective covers over thermostats to
prevent building occupants from adjusting set-
tings, where applicable.
Set Back Temperature During Unoccupied Periods
• Shut off radiators or registers in vestibules and
lobbies.
• Reduce the hours of occupancy to the greatest
extent possible during periods of severely cold
weather.
• Adjust automatic timers or add time clocks to
automatically set back temperature for night and
weekend operation.
• When buildings are used after hours, for meet-
ings, conferences, cleaning or scattered activities,
reduce the number of spaces occupied and, to the
extent possible, consolidate them in the same
section of the building. Reduce the temperature
and turn off humidifiers in all other parts of the
building.
• When there is no danger of freezing, turn off
28
radiator. , registers in areas that do not have a
separate thermostat. Open them when building is
occupied.
Set Back Temperature During Occupied Hours
• Corridors and stairwells are unoccupied areas,
used only by people who are moving from one
heated space to another. Providing that the tem-
perature does not fall below 55 °F, turn off heat in
these areas.
• Some areas of the building require no heating —
spaces which are heated by adjacent areas or
which receive solar heat through windows. If
thermostats are unavailable in these areas, shut
off radiators, registers, fan coil units, or any other
terminal to the extent that adequate temperature
can be maintained.
Supply Air Temperature Controls
• Raise the supply air (or chilled water) tempera-
ture for cooling to the highest point necessary to
provide minimum required cooling.
• Lower the supply air (or hot water) temperature
for heating to the lowest point necessary to
provide minimum required heating.
Humidity Controls
• Turn off all humidifiers at night and during unoc-
cupied cycles.
• Reduce or eliminate any introduction of moisture
for humidification in corridors, store - rooms,
equipment rooms, lounges, lobbies, and kitch-
ens, etc.
• Use water steam condensate for winter humidifi-
cation where possible.
• Control humidity to a maximum of 30 %.
• Whenever condensate is collecting on the inside
of window surfaces, shut off humidifier. Excess
moisture wastes fuel and damages the structure.
• When humidifer is maintained to eliminate static
electricity, shut off humidifier when shocks are
not a problem.
• Adjust float or control in pan -type humidifiers to
eliminate overflow.
Ventilation Controls
• Open windows in lieu of operating ventilating
system for outdoor air cooling, when feasible. Be
sure to consider acoustical, odor and dust condi-
tions.
• Operate without fresh air ventilation when the
building is unoccupied.
• Reduce air circulation in all but "smoking permit-
ted" areas of the building (pursuant to the Min-
nesota Clean Indoor Air Act).
• Reduce the amount of infiltration and outdoor air
ventilation to provide only the minimum required.
Dual Duct Systems
• Inspect and calibrate pressure controls to obtain
minimum static pressure during low demand.
Consider controls to close the cold duct when no
cooling is required, and reschedule warm duct
temperature.
= Consider controls to close the warm duct when
no heating is required, and reschedule cold duct
temperature.
Pneumatic Control Systems — Compressor and
Dryer
• Check the pressure settings.
• Inspect outlet air filter system on controls of air
compressor for proper removal of oil, moisture
and dirt.
• If compressor seems to run excessively, deter-
mine cause and correct.
• Inspect air pressure in supply tank and pressure
regulator adjustment in supply line for proper
limits.
Other Controls
• Consider regulating the fresh air dampers with
enthalpy control so that the building can be
cooled with outdoor air when this saves energy.
• Shut down unneeded equipment such as pumps,
water coolers, dispensing equipment, business
machines by using time clocks.
• Consider zone reset of hot and cold decks of the
multizone units.
• Consider velocity pressure reset of hot and cold
decks of the dual duct units.
• Check fan volume control operation and adjust to
prevent excessive system pressure.
• Consider adding a discharge control load and
analyzer to provide temperatures to match the
loads.
• Consider a timeclock operation of the systems.
• Consider unoccupied zone shutdown dampers
with fan volume control.
Heating Season Control Sequencing
• 65 °F maximum occupied, 60 °F maximum unoc-
cupied.
• Preheat space to 630F prior to occupancy and
then 65 °F in first hour of occupancy.
• Cut off all fresh air supply during the preheat
period.
• Designate specific areas to be used during normal
unoccupied hours to minimize the operating
systems.
• Reduce the occupied cycle for outside air quan-
tity to 5 CFM per occupant or as required by code.
• Check the systems for minimum required volume.
• Consider clock operation of general and toilet
exhaust systems.
Cooling Season Control Sequencing
• 78 °F minimum when occupied and no cooling
when unoccupied.
• Precool building 5 °F below outside temperature
or 80° F, whichever is higher, prior to occupancy,
and complete cooling during the first hour of
occupancy.
• Flush building at night with cool outside air. Do
this only for the period required to cool down.
• Provide atmospheric cooling as long as possible.
DISTRIBUTION SYSTEM — Included here are en-
ergy conservation opportunities which distribute
energy from the power plant. Opportunities that will
limit the losses during the energy flow belong in this
category. Opportunities involving the components
of the distribution system are a separate subclassifi-
cation.
Hot Water or Steam
• Clean the air side of all direct radiators, fin tube
convectors and coils to enhance heat transfer.
• Keep radiators free from blockage. A one foot
clearance in front of convectors, radiators, or
29
registers is desirable. Heating systems, particu-
larly hot water or electric baseboard radiators and
low level warm air supply registers, work more
efficiently if they are not blocked by furniture.
Keep all books or other impediments from block-
ing heat or air delivery from the top of horizontal
shelves or cabinets which enclose radiators, fan
coils, unit ventilators or induction units.
• If radiator is set directly in front of a window
where the glass extends below the top of the
radiator, or in front of an uninsulated wall, insert a
one inch thick fiberglass board panel, with reflec-
tive coating on the room side, directly between
the radiator and the exterior wall to reduce
radiation losses to the outdoors.
• Vent all hot water radiators and convectors to
assure that water will completely fill the interior
passages.
• In the public spaces of all buildings such as
lobbies, corridors, stairwells, vestibules, and
lounges, conserve energy by turning off unitary
terminal units and removing the handles from
control valves. If balancing cocks are included,
turn them to the off position. In each stairwell of
multi -level buildings, shut off all but the unit
located at the bottom. Turn off heat in vestibules
and foyers.
• Overhead unit heaters should direct heat to floors.
Add directional louvers to focus heat to floor or
areas requiring heat. Where possible, draw return
air from floor.
• Reroute piping to reduce heat losses.
• Use electric or infrared units as spot heaters for
remote areas (a reception desk in a large lobby,
for example) rather than operating an inefficient
central system for a small area in the building.
• Consider additional zone control.
Steam Condensate
• Study the distribution system to see if some
condensate going to the sewer can be safely
returned to the boiler.
Air Systems
• Clean and remove obstructions from all room air
outlets and inlets (diffusers, registers and grill-
ers). They should be kept clean and free of all dirt
and foreign materials.
• Reroute ducting to reduce heat losses.
Terminal Reheat
• Check and raise, if required, the supply air system
temperature so approximately 10% reheat units
are operating.
Consider interlocks between the cooling and
heating operation to prevent simultaneous cool-
ing and heating.
Induction Systems
• Check for scheduling of hot water and chilled
water in accordance to load requirement.
• During unoccupied periods, shut down the pri-
mary air system and operate units as convectors.
Variable Volume Systems
• Check the supply air temperature schedule so the
most extreme load box damper is fully open.
• Consider the change from constant volume to
variable volume.
• Check the operation of a.. ✓AV boxes to prevent
overheating or overcooling.
• Check the code requirements for the use of
outside air.
Fan -Coil Systems
• If the unit is outside conditioned space, consider
insulating the unit and its connecting ductwork.
03. OMPONENTS OF DISTRIBUTION SYSTEM —
he individual components of a distribution system
fall into this classification. The function of the
components would come under subclassification 2.
Fans
• Check for excessive noise and vibration. Deter-
mine cause and correct as necessary.
• Keep fan blades clear.
• Inspect and lubricate bearings.
• Inspect drive belts. Adjust or replace as necessary
to ensure proper operation.
• Inspect inlet and discharge screens on fans. They
should be kept free of dirt and debris at all times.
• Inspect fans for normal operation.
• Make sure that all fans, frequently inoperative in
unit heaters, fan coil units, and unit ventilators are
running normally to increase the heat transfer
rate from heating coils.
Air Cooled Condensers
• Inspect refrigeration piping connections to the
condenser coil for tightness. Repair all leaks.
• Keep condenser coil face clean to permit proper
air flow.
• Determine if hot air is being bypassed from the
fan outlet to the coil inlet. If so, correct the
problem.
Pumps
• Check for packing wear which can cause exces-
sive leakage. Repack to avoid excessive water
wastage and shaft erosion.
• Inspect bearings and drive belts for wear and
binding. Adjust, repair or replace as necessary.
Ducting
• Inspect ductwork for air leakage. Seal all leaks by
taping or caulking.
• Inspect ductwork insulation.
• Check for any obstructions such as loose hang-
ing insulation (in lined ducts), looseturning vanes
and accessories, and closed fire dampers. Adjust,
repair, or replace as necessary.
Hot and Chilled Water Piping
• Check for leakage at all joints.
• Check flow measurement instrumentation for
accuracy. Adjust, repair or replace as necessary.
• • Inspect insulation of hot and chilled water pipes.
Repair or replace as necessary. Where vapor
barrier cover of chilled water pipe insulation has
been damaged by water, the entire cover should
be removed and replaced with new undamaged
insulation and vapor barrier jacket to provide
moisture -free integrity. Hot pipe insluation can
be repaired in place, without total replacement,
through use of appropriate patching materials.
Where water or moisture damage has occurred,
determine source of water leakage and correct.
• Inspect strainers. Clean when required.
30
• Inspect ,eating and cooling system heat ex-
changers for proper operation.
Steam Piping System
• Inspect insulation on all mains, risers, branches,
economizers and condensate receiver tanks. Re-
pair or replace as necessary.
• Inspect steam traps to assure that they are pass-
ing only condensate, not steam. Repair as neces-
sary. Inspect all pressure reducing and regulating
valves and related equipment. Adjust, repair or
replace as necessary.
• Observe condensate tank vent piping. Where
plumes of steam are obvious, inspect all steam
traps to ascertain which are malfunctioning and
correct them.
• Check accuracy and calibrate gauges and ther-
mometers.
• Correct sluggish or uneven circulation of steam.
• Correct any excessive noise which may occur in
the system to provide more efficient heating and
to prevent fittings from being ruptured by water
hammers.
• Check vacuum return system for leaks.
Dampers
• Inspect damper blades and linkages. Clean, oil
and adjust.
• Take special note of fresh air dampers making
sure that they close tightly and be sure to repair,
replace or provide blade edge gaskets and gas -
keting at the end of blades.
• Check fresh air damper control and operator for
tight closing and for correct column of minimum
fresh air supply as per code requirements.
• Check for smooth operation, and lubricate peri-
odically.
• Inspect mixing dampers for proper operation.
Adjust as necessary.
• Adjust all VAV (variable airvolume) boxessothey
operate properly.
• Check for leaking zone dampers for multi zone
units.
• Seal unused outdoor air openings.
Valves
• Check that the valves open fully, close tightly, and
don't leak.
• Lubricate all bearings.
Motor Operators
• Check for proper operation - travel to produce
function intended.
Filters
• Clean or replace filters periodically or when
indicated by filter gauges. If there are no gauges,
consider installing them.
• Check the timer settings and mechanism on the
automatic filter.
• If the automatic filters are advanced according to
pressure requirements, check this control for
proper functioning.
• Check and clean the lint screens of induction
systems.
Strainers
• Clean all strainers in piping systems to insure full
flow of medium.
Heat Exchangers
• Clean transfer surface periodically, inside and
outside.
• Remove any unused heat exchangers.
Window and Thru -Wall Units
• Remove units or cover them with weatherproof
hood during the winter.
• Turn off cooling unit and fan when leaving the
area.
• Outdoor air inlets to units with resistance heaters
are usually fixed, bringing in outdoor air when-
ever the units are operating. Close these inlets
when unit is not in operation or block off if
infiltration meets outdoor air requirements.
Consider thermostatic controls or timers to shut
units off automatically.
Air and Water Balancing
• Balance air and liquid flows to produce required
quantities and distribution with minimum energy
use. Consider contracting this service to a recog-
nized testing and balancing firm with proper
instruments and personnel. Be careful to insure
that the needed quantities of media (air and
liquids) and not just the original design quantities
are used in the balancing. When modifications are
made to the air or water systems, immediately
rebalance affected system (s).
Pneumatic Systems — Compressor and Dryer
• Check belt tension and alignment.
• Inspect air compressor intake filter pads and
clean or replace as necessary.
• Check the compressor's oil level.
• Periodically drain the moisture from storage tank.
Evaporate Condenser
• Inspect the piping joints and seal all leaks.
• Remove all dirt from the coil surface.
• Inspect air inlet screen, spray nozzles or water
distribution holes, and pump screen. Clean as
necessary.
• Use water treatment techniques if local water
supply leaves surface deposits on the coil.
• Follow guidelines for fan and pump maintenance.
Water- Cooled Condenser
:elf-Contained Keep the condenser shell and tubes clean of
foreign materials.
Air Conditioning Units
• Clean evaporator and condenser coils.
• Keep air intake louvers, filters and controls clear.
• Keep air flow from units unrestricted.
• Caulk openings between unit and window or wall
frames.
• Check voltage for proper machine operation.
• Follow applicable guidelines suggested for com-
pressor, air - cooled condenser and fans.
4. ECONOMIZER — Equipment and controls neces-
sary for the operation of an economizer (enthalpy)
cycle are included here.
• Discuss flue gas heat exchangers.
• Discuss the applications of economizers (i.e.
space heating, domestic hot water, boiler feed -
water preheat, process water).
• Determine the stack temperatures and flow rate of
the exhaust stream.
31
HEAT RECOVERY, HVAC — Heat recovery items
under HVAC are primarily those which recover heat
from recirculated and exhaust air. A recirculating
system may be installed by adding heat exchangers
where air is exhausted from rooms, toilets, locker
rooms, pool room, kitchens, laundries, and other
exhaust hoods.
• Determine the potential heat sources (i.e., air
conditioner exhaust from compressor unit heat
exchangers, pumps, fans).
• Evaluate the heating needs within the immediate
area of heat recovery sources.
• Check heat source contaminants, temperature
and flow.
• Note the hours of operation of the heat source.
6. INSULATION, HVAC — HVAC insulation is that
which may be applied to any piping or ductwork
located within a building but not in the boiler (utility
plant) room.
• Inspect inside and outside insulation of HVAC
distribution systems in all areas.
• Replace or repair all faulty insulation.
• Insulate all piping and ductwork.
4. Lighting
These systems include the lamps, fixtures, and
switches used to provide artificial illumination. Rele-
vant measures include reducing illumination level;
using more efficient lamps, ballasts, and fixtures; using
more daylight; providing task specific lighting; and
improving control systems. Proper maintenance of
existing systems can provide more light for produc-
tivity with no increase in energy use.
1. CONTROL LIGHTING — Lighting control is im-
proved by providing controls for localized tasks so
other lights in the area may be turned off. Energy
conservation opportunities to control lighting be-
long in this subclassification.
• Mark all ganged switches to identify the lights
controlled. Color code switches and institute a
program of use (e.g., Blue 7 a.m. -6 p.m., Red
9 a.m. -12/1 p.m. -4:30 p.m., etc.).
• Instruct occupants and maintenance personnel
to switch off all lights when they are not needed,
including light for:
storage rooms
vending machines (use vending machine illu-
mination)
mechanical equipment rooms
auditoriums, conference rooms and cafeterias
(when not used)
meeting rooms (when not used)
bulletin boards
office directories
unassigned office areas
any areas where natural light is available
loading docks
• Attempt to schedule all cleaning in one area at a
time so that part of the building is completed by
the entire staff with minimum janitorial lighting.
The staff should turnoff the Iis _s and proceed to
other areas of the building which have been dark.
Consider variable level switches.
Consimer photo - electric and /or time clocks for
controlling outside and display lighting. (De-
pending upon the hours of use, one or the other
may save more energy.)
2. DAYLIGHT — Using daylight in place of artificial
lighting is considered here.
• Clean windows and skylights.
• Where practical, schedule all periods of occu-
pancy to make maximum use of daylight.
• Locate tasks that need the best illumination
closest to the windows, with the task - viewing
angle parallel to the windows.
• To reduce glare, rearrange work stations so that
side wall daylight crosses perpendicular to the
lines of vision.
• In the winter, open blinds and drapes even if
space mildly overheats.
• In buildings without air conditioning systems,
open blind and drapes in summer even if space
mildly overheats.
• Consider providing as much janitorial service as
possible during daylight hours.
EFFICIENCY — The efficiency of a bulb or lamp is
the amount of light provided compared to the
amount of electricity used. An energy conservation
opportunity that maintains the lighting level but
decreases the quantity of electricity used fits this
subclassification.
• Clean fixtures and lamps regularly.
• In dirty areas enclose fixtures to reduce dirt
collection.
• Replace lamps in groups before they burn out to
maintain higher average light output per fixture.
• Keep walls, ceiling and floors clean.
• When repainting, use light colored paint on ceil-
ings, walls and floors but avoid objectionable
specular reflections from glass finishes.
• Change fixtures with "buried" or recessed bulbs
to fixtures of open design with translucent shades
or globes.
• When recarpeting or retiling, put in lighter col-
ored carpets or tiles.
• When refurnishing, select lighter color furnishings.
• Decrease partition heights where possible. Check
for compliance with building and fire codes, as
well as occupational standards for noise, etc.
REDUCE LEVEL — Reducing the illumination level
to code or acceptable levels is included in this
category.
• Remove unnecessary lamps, fixtures, and bal-
lasts.
• Turn off display case internal lighting, when
premises are unoccupied.
• Turn off flood lighting which is strictly decorative.
• In kitchens, turn off infrared food warming lamps
when no food is being kept warm.
• Reduce outside lighting in parking lots and at
building signs and entrances to the minimum.
32
Use lower wa. __ge lamps to provide the necessary
illumination.
Allow part of a lighting system to be turned off,
while maintaining the necessary light.
5. TASK LIGHTING —Task lighting could reduce the
lighting electrical load. Energy conservation oppor-
tunities that are related to individual task lighting are
included here.
• Rearrange lighting fixtures for task localized use.
• Maintain hazard and exit lighting at all times as
required by building and fire codes.
• For cleaning which must be done at night, turn on
lights only in that portion of the building which is
being cleaned immediately.
• Direct security lighting where it is most required,
such as at windows and entrances and reduce it
where the security problems are minimal.
• Substitute small table or floor- mounted lamps in
lounge areas or waiting rooms and turn off
modular ceiling fixtures.
• Provide desk or table lamps in task localized
areas.
5. Management
This category deals with the energy management of
the building. Consider only operating records and
maintenance schedules under this category. Specific
operation and maintenance recommendations don't
belong in this category, but rather in the other appro-
priate categories.
RECORDS
• Keep records of the operating schedule, monthly
energy consumption and purchase of any new
equipment that affects energy consumption of
efficiency of the building. These records will
indicate the impact of energy conservation mea-
sures.
Review the record books on a regular basis.
SCHEDULE
• Establish a specific maintenance schedule for
each building to ensure that all components of the
specific building operate at maximum efficiency.
• Consult manufacturers literature for guidance in
establishing a maintenance schedule.
• Conduct periodic tours of the building during
various times of the day and various weather
conditions.
6. Mechanical
These systems include the pumps, pipes, and other
components of domestic hot water systems, sewage
systems, domestic water treatment, food preparation
equipment (ranges, ovens, refrigerators, freezers),
laundry equipment (washing machines, dryers), swim-
ming pools, elevators, escalators, vending machines,
water coolers, and so on. Main areas of energy con-
servation are domestic hot water, efficient use of
equipment, and recovery of waste ..eat from equip-
ment.
CONTROL MECHANICAL —Controls for mechani-
cal equipment may include switches or timeclocks
especially for equipment such as hot water circulat-
ing pumps, vending machines, water coolers, hot
water heaters, and mechanical equipment motors.
Also include adjustments made to existing controls
such as the lowering of the hot water temperatures or
the raising of the water cooler temperatures.
• Adjust water supply to 100° F for all except special
requirements (dishwasher supply units, etc.).
• Check the operation of the temperature controller
so overheating does not occur.
• Check the setting of the aquastat on the domestic
recirculation systems (approximately 50-10 °F
lower than the water supply temperature depend-
ing on the length of piping system and insulation
condition).
• Raise settings for chilled water temperatures.
DOMESTIC HOT WATER — This subclassification
includes energy conservation opportunities for the
domestic hot water system other than temperature
reductions or flow restrictions.
• Check for and correct water leaks.
• Check filters and strainers periodically. Clean
and /or replace as required.
• All insulation applied to a hot water system
should be kept in good condition.
• The burner system of fossil -fuel water heaters
should be kept clean and in good operating
condition.
• All electric heating equipment should be checked
for corroded elements and loose connections and
repaired as required.
• Check for a defective relief valve.
• Periodically drain and remove the sediment.
• Check the back flow preventors for excessive
relief valve operation. If due to water hammer,
consider adding a shock absorber.
Separate service hot water supply system. Where
boilers are operated at high capacity during the
heating season and at reduced capacity during
the cooling season to supply service hot water,
use a separate, small, hot water supply system to
operate at optimum efficiency, avoiding opera-
tion of large boilers at low efficiency during times
of reduced load. Make sure that adequate sup-
plies of fuel (gas, oil, electricity, etc.) are available
with necessary flue gas capabilities to make the
above conversion practical.
Oil Fired Water Heaters
• Check for adequate ventilation (combustion air).
• Check the burner adjustment for efficient opera-
tion.
• Check the burner fuel oil filter, and replace
periodically.
Steam Fired Water Heaters
• Clean the tubes, inside and out periodically,
according to the manufacturer's instructions.
• Boiler tankless heaters should be checked to
make sure coils are covered with water.
33
• Shutdown heaLing equipment when the hot water
is not required.
• Shut off the pump during unoccupied periods.
• Check pumps for "free -run" and excessive pack-
ing gland pressure.
• Regularly adjust the pump packing glandsto limit
water waste.
• Check the pump motor power input. If it is less
than 60% of nameplate, consider a change in the
pump or impeller for a more efficient operation.
• Lubricate according to manufacturer's recom-
mendations.
• Provide a separate means of turning off the
energy source to the service water heating units'
• Insulate or repair insulation on the hot water and
recirculating hot water piping.
3. EQUIPMENT —The modification or replacement of
kitchen equipment, laundry equipment, and other
types of non -space conditioning equipment are
included in this section. Motor alignment and lubri-
cation may also be included under this heading.
Elevators and Escalators
• Reduce the number of elevators in service during
hours when most people are not leaving or
entering the building.
• Turn off the motor - generator set located in the
elevator machine room when not in use at nights,
on week -ends, and holidays and during daily
slack periods.
• Reduce speed of escalators and elevators.
• Where security arrangements permit, encourage
employees to walk up one and down two flights of
stairs.
• Consider turning off all down escalators during
periods of light traffic.
Cooking
• Encourage chefs to preheat ovens no earlier than
necessary and to forego preheating completely
except for baked goods.
Refrigeration Circuit and Control
• Inspect moisture - liquid indicator.
• Use a leak detector to check for refrigerant and oil
leaks around shaft seal, sight glasses, valve bon-
nets, flanges, flare connections, relief valve on the
condenser assembly, and at pipe joints to equip-
ment, valves and instrumentation.
• Inspect the liquid line leaving the strainer. Clean
as required.
• Observe the noise made by the system. If you hear
unusual sounds, determine the cause and correct.
• Establish normal operating pressures and tem-
peratures for the system. Check all gauges fre=
quently to ensure that design conditions are met.
• Lubricate motor bearings and all moving parts
according to manufacturer's recommendations.
• Inspect insulation on suction and liquid lines.
Repair as necessary.
Refrigeration Compressor
• Look for unusual compressor operation such as
continuous running or frequent starting and stop-
ping. Determine the cause and, if necessary,
correct.
• Observe the noise made by the compressor. If you
hear unusual sounds, detL ne the cause and
correct.
Check all compressor joints for leakage. Seal as
necessary.
• Inspect the purge for air and water leaks. Seal as
necessary.
• Inspect instrumentation frequently to ensure that
operating oil pressure and temperature agree
with manufacturer's specifications.
Appliance Use
• Turn off unused coffee pots and food warmers.
• Turn off refrigerated drinking fountains at the end
of normal business hours.
• Turn off vending machines at the end of the week
where food spoilage is not a problem. Use time
clock to turn on the vending machine in time for
the soft drinks to reach 45 °F by Monday morning
at employee arrival time.
• Turn off unused portable electric heaters, port-
able fans, typewriters, calculators, and reproduc-
ti n machines.
Other Equipment Use
• Encourage employees to go to the cafeteria or
canteen for coffee breaks rather than operating
coffee percolators in offices.
• Consider reducing the number of electrically
powered business machines in use.
• Prohibit use of portable electric heaters and en-
courage employees to move to a different location
on the floor if drafts or cold radiation from
windows are causing them discomfort.
• Where practical, substitute manual labor for elec-
trical power, such as shovelling snow and ice
rather than melting it with electrical resistance
snow melting systems.
HEAT RECOVERY MECHANICAL — For mechanical
systems and equipment, heat recovery is primarily
applicable to areas where hot water is wasted. More
specifically, laundry waste water, kitchen waste
water, and locker room shower water contain heat
which may be recovered.
• Discuss the potential heat recovery sources (i.e.
oven hoods, commercial refrigeration exhaust,
pumps, internal combustion engines, etc.).
• Discuss potential uses of recovered heat (i.e.
combustion air, make up air, water heating, space
heating).
• Evaluate the distance between the heat source
and the heating needs.
• Note the hours of operation.
• Check the source contaminants, temperature,
and flow.
5. REDUCE WATER USAGE — Include items added or
changed to reduce water usage here.
• Reduce the water flow of showers, faucets, and
toilets to minimum requirement.
• Check for and correct water leaks.
• Install toilet flush valve kits that reduce water
usage.
• Install flow restrictors.
6. MISCELLANEOUS
Sewage System Equipment and Controls
• Check and clean strainers periodically.
34
• Lubricate ;ording to manufacturer's recom-
mendations.
• Check for loose couplings.
• Check the impeller clearance to suction plate.
• Check float operation.
7. Power Plant
These systems include the central facilities used to
produce heat and /or chilled water. If the central
facilities (boiler, chiller, furnaces, etc.) are in a sepa-
rate building from other buildings in a complex, then
power plant systems include all components, such as
main steam lines and steam complex. From that point
onward, components should be considered HVAC
components of the other buildings in the complex. If
the central facilities are in the building they service,
then power plant systems include all components in
the central facilities room (boiler room, furnace room).
In any other part of the building, components such as
piping or ducting are considered part of the HVAC
system. Relevant measures include those which in-
crease efficiency and decrease heat loss.
COAL CONVERSION — Include any equipment
necessary to convert to the use of coal as a replace-
ment for gas or oil under this subclassification.
• Check the existing equipment for continued use
or replacement.
• Determine the structure's capability to accom-
modate a coal fired operation.
• Check space available for coal bins and delivery
access.
COGENERATION — Include systems which pro-
duce steam, hot water, or other forms of energy plus
electricity under this subclassification. Also, equip-
ment necessary to convert existing electrical gener-
ation systems to cogeneration systems may be
considered here.
• Discuss the concept of generating in -house elec-
tricity from waste heat.
• Discuss the possibility of providing (or receiving)
waste energy with a neighbor.
COMBUSTION — Include equipment or controls
directly related to combustion and required to im-
prove efficiency and reduce heat loss under this
subclassification. Typical items may include install-
ing electric ignition, conducting flue gas analysis
and adjusting burners, or installing an automatic
combustion control system. Replacing burners be-
longs under the "replace" subclassification. Any
preheating of fuel or combustion air using recovered
heat should be listed under "heat recovery."
• Check for and seal air leaks between sections of
cast iron boilers to improve combustion efficiency.
• Seal all air leaks into combustion chamber, espe-
cially around doors, frames and inspection ports.
• Clean air- sides, remove soot, and scrape scale in
forced warm air and hot air furnaces.
• Clean and scrape fire -sides to remove soot and
scale.
F
11
• Adjust oil burner efficient._ to proper stack
temperature, CO2 content and excess air settings.
Adjust setting to a maximum of 4000-500 °F of
stack temperature and a minimum of 10% CO2 at
full load conditions. Excess air through a boiler
can waste 10% to 30% of the fuel. Accurate testing
is essential for the correct burner adjustment for
maximum efficiency. Use appropriate instruments
and test combustion as part of a planned general
maintenance program.
• Check stack temperature and keep a weekly log.
An increase in stack temperature usually means
accumulations of soot or scale are reducing the
rate of heat transfer.
• If the firing rate of gas or oil burners is too high, it
causes short cycling and excessive fuel con-
sumption. Too low a rate requires constant oper-
ating and delivers inadequate heat to the spaces.
If the boiler is oversized, adjust the firing rate to
the building load, not the boiler.
• Reduce firing rate and /or enlarge return air open-
ing if hot air temperature of a gravity furnace is
over 150° F at full load.
• Use warm exhaust air from adjacent areas, or
from the ceiling of the boiler rooms, to preheat
combustion air.
• Use chemical fuel additives to reduce the flash -
point temperature of fuel oil, especially #4 and #6
oils. Proper chemical treatment will reduce soot
deposits on #2 oil systems also.
• Interlock combustion air intake with burner oper-
ations; maintain prepurge and postpurge as re-
quired for some burners.
• Seal all air leaks into natural draft chimneys,
especially where flue pipe enters the wall.
• Repair or rebuild oil burner combustion chambers
to the correct size for providing optimum effi-
ciency at 90% of the full load firing rate. Construct
chambers with refractory bricks, not common
bricks. Incorrect matching of burner and com-
bustion chamber and broken brickwork can result
in heat losses of from 10% to 20 %.
• Provide an automatic draft damper control to
reduce the heat loss through the breeching
(smoke pipe) when the gas or oil burner is not in
operation. Adjust draft - control with combustion
testing equipment to match the firing rate.
• Inspect burner couplings and linkages on make-
up air and unit heaters. Tighten and adjust as
necessary.
• Examine the coal fired boiler stokers, grates, and
controls for efficient operation. See that the ash
does not contain excessive unburned coal.
4. CONTROL, POWER PLANT — This subclassifica-
tion covers non - combustion related items, including
timeclocks on pumps or other equipment, summer
isolation of off -line boilers, and automatic blow-
down control. Installation of any metering device
belongs here too.
• Consider air supply to all boilers. Air inlets to
boiler rooms should be kept clear. Clean blowers
or fans and their drivers and put them in good
operating order.
• Shut down hot air furnaces completely when
35
building is ,-, occupied and there is no danger of
freezing.
• Set operating aquastats on steam and hot water
boilers to 100° F during shut -down periods.
• Schedule boiler blowdown on an as- needed basis
rather than on a fixed timetable. Smaller, more
frequent blowdown is preferable to larger, less
frequent blowdown.
• Maintain the lowest possible hot water tempera-
ture which will meet space or domestic hot water
needs.
• If there are no indoor - outdoor modulating con-
trols, raise or lower the operating temperature of
hot water systems to conform to outdoor condi-
tions. For example, operate a boiler at 120° F with
outdoor temperature at 60 °F, and raise the level
to 160° F when it is 20° F outdoors.
• Clean filters regularly in gravity and forced warm
air units to reduce the operating time of the
furnace.
• Maintain water level or pressure to radiators or
coils on the highest level of the building.
• Maintain the lowest possible steam pressure suit-
able for supplying radiation or coils.
• Vary the steam pressure with the space heating or
process demands. Steam pressures can be re-
duced most of the year. Standby losses are
reduced when pressures are reduced.
• If there is more than one boiler, operate only one
up to its maximum load before bringing other
boilers on the line. It is inefficient to operate two
or more boilers at very low capacity to carry
partial loads.
• Turnoff gas pilots for furnaces, boilers, and space
heaters during the non- heating months and dur-
ing long unoccupied periods.
Electric Boiler Efficiency
• Inspect electrical contacts and working parts of
relays and maintain in good working order.
• Check heater elements for cleanliness. Replace
as necessary.
• Check controls fcr proper operation. Adjust as
necessary.
• Periodically tighten all electrical - mechanical con-
nections to prevent arcing and burning due to
metal flow or loosening of terminal bolts or lugs.
Make -Up Air and Unit Heaters
• Keep all heat exchanger surfaces clean. Check
air -to -fuel ratio and adjust as necessary.
• Inspect casing for air leaks and seal as necessary.
• Follow guidelines suggested for fan and motor
maintenance.
Air Cleaning in Air Handling Equipment
• Inspect air washers and evaporate cooling equip-
ment for proper operation.
• Clean damper blades and linkages if so equipped.
• Inspect nozzles and clean as necessary.
• A fully automatic chemical water treating system
should be provided which controls feeding of
chemicals and blowdown of minerals to prevent
scale formation and foulants on the heat transfer
surfaces.
• Slug feed microbiocide (s) periodically to control
microorganism growth in the spray water.
• Check electronic air cle, rs for proper opera-
tion and for excessive accumulations on the
ionizing and grounding plate section. Replace
filter media if necessary. Follow manufacturer's
written instructions whenever adjustment or main-
tenance is required.
• Keep all birdscreens clean.
• Check the intake dampers for tight closing. Pro-
vide or repair gaskets, including gasketing at the
end of the blade.
Exhaust Systems of Air Handling Equipment
• Check for minimum required volume.
• Operate only during occupied periods.
• Provide local control (kitchen hoods, industrial
hoods, fume hoods, etc.).
• Check the interlock systems so make -up air is
provided only when exhaust is operating.
• Balance the make -up air to equal or slightly
exceed exhaust.
• Consider cutting off the supply air to toilet and
other contaminated rooms. Introduce air from
adjacent spaces via undercut doors, door grilles
or transfer ducts.
Cooling Towers
• Check fan by listening for any unusual noise or
vibration. Inspect condition of V -belt (s) and
drive. Align fan and motor as necessary.
• Follow guidelines for fan maintenance.
• Keep the tower clean to minimize both air and
water pressure drop.
• Clean inlet strainer.
• Determine if there is air bypass from tower outlet
back to inlet.
• Inspect spray filled or distributed towers for
proper nozzle performance. Clean nozzles as
necessary.
• Inspect gravity distributed tower for even water
depth in distribution basins.
Absorption Equipment
• Clean strainer and seal tank.
• Lubricate flow valves.
• Follow manufacturer's instruction for proper
maintenance.
5. HEAT RECOVERY, POWER PLANT — Power plant
heat recovery is directed toward flue gas and boiler
losses. Modifying flue openings with dampers or
heat exchangers, adding heat exchangers to recover
blowdown losses, installing turbulent flow produc-
ing devices in boilers to increase heat transfer,
installing ceiling fans in boiler area to recover
stratified heat, and the preheating of fuel, combus-
tion air, boiler make -up water, or domestic hot water
through the use of recovered heat are included
under this subclassification.
• Discuss the potential heat recovery sources (i.e.
internal combustion engines, furnaces, air condi-
tioners, air compressors, pumps).
• Discuss where recovered heat might be used (i.e.
combustion air, fuel, water heating, space heat-
ing, make -up air).
• Evaluate the locations of the heat recovery units
and the location of the energy use.
• Note the hours of operation of the energy source
during the typical week.
36
• Check ti... heat source contaminants, tempera-
tures, and flows.
• Evaluate the use of stratified air.
6. INSULATION, POWER PLANT — Power plant in-
sulation includes insulation of boiler walls, pipes,
and ducts within the power plant area. Insulation of
the power plant area walls, roof and other envelope
components belongs in the "envelope" classifica-
tion instead.
• On make -up air and unit heaters inspect insula-
tion. Repair or replace it when necessary.
= Insulate units which are in unheated spaces, on
roofs, or in air- conditioned spaces.
T REPLACE — Replacement of burners and boilers,
and installation of modular boilers to increase the
efficiency of the power plant belong under this
subclassification.
If the combustion efficiency is at the maximum
but stack temperatures are still too high (over
450 0F), install baffles or turbulators to improve
heat transfer. Consult your boiler manufacturer.
WATER TREATMENT — Include installation of all
equipment for chemical or magnetic water treatment
to reduce scale buildup and maintenance costs
here.
Cooling Towers
• Analyze water and maintain acceptable water
quality.
• Check overflow pipe clearance for proper operat-
ing water level.
Water Chiller Evaporator
• Water passage must be kept clean.
• Monitor and correct closed loop water chemical
control and testing programs as necessary to
prevent foreign deposits on the heat exchanger
surfaces.
• Clean water- sides, remove built -up scale.
• Scrape scale from steam drum.
• Check with the feed -water treatment supplier or
consultant to prevent scale formation. Carefully
follow recommendations concerning amounts of
methods of feed -water treatment and blowdown.
Maintain the water softener if one is installed.
8. Renewable Resources
These systems include both passive and active solar
energy systems, wind and solar systems used to
generate on -site electricity, and other systems that
substitute renewable resources (e.g. o rttst�t;
tural wastes, municipal waste - renewable
resources (e.g. co as, oil).
SOLAR Solar energy systems may be used for
wate eating, space heating, air conditioning, pre -
h t1ng boiler make -up water, and similar purposes.
installation of passive and active solar energy sys-
tems (including all components such as necessary
controls or storage systems) belongs under this
classification. I nclude photovoltaic systems for gen-
erating electricity here as well. Check building cod
criteria carefully when considering solar en
array.
solar collector
• Determine building orientation fo, optimum solar
installation.
• Check for practical locations of active and pas-
sive solar energy systems.
• Check for obstacles that may block full sun.
• For each possible location inspect the building's
structure to see if it is feasible to attach a solar
collector array.
• Determine where solar energy storage facilities
could be placed.
• Discuss the compatibility and use of existing
equipment for backup heat.
* Determine the most cost effective use of solar
energy.
WASTE — Agricultural waste, food processing waste,
municipal waste, some industrial wastes, and other
wastes not derived from fossil fuel may fuel boilers.
Conversion or replacement of boilers for burning
these wastes may be considered. Include conver-
sion to wood processing wastes under the "wood"
subclassification.
• Discuss the types of wastes locally available.
• Check available space for storage of waste.
• Discuss the means of disposal of residue and ash.
* Determine modifications to boilers.
3. WIND — Installation of a wind system to provide
constant voltage and frequency electricity; to pro-
vide "uncontrolled" electricity for resistive heating,
for water or space heating or boiler feed water
preheating; or to provide heat through direct agita-
tion of water for similiar uses belongs under this
subclassification.
• Discuss the use of wind energy systems as a
means of generating electricity.
• Inspect building site to determine feasible loca-
tion of a wind generator.
• Determine optimum placement of storage facili-
ties for an electricity generating wind system.
Determine cost effectiveness of a wind system.
4. WOOD — Converting the power plant (boiler, fur-
nace) to accept wood, wood chips, wood pellets, or
wood processing wastes as fuel belongs under this
subclassification.
• Discuss the many forms that wood could assume
as an energy source. (i.e. logs, chips, pellets,
shavings).
• Check the available space for wood storage and
equipment modification.
* Determine the cost effectiveness of converting
the power plant to burn wood.
37
F/ (612) 879 -2311
C/T Y OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
MEMORANDUM
DATE: May 27, 1980
TO: MAYOR AND CITY COUNCIL
FROM: PERSONNEL COORDINATOR
RE: SUMMER EMPLOYEE - PARK DEPARTMENT
One of the students who was previously approved for summer
employment in the park department has taken another job.
Replacement is recommended at $3.30 /hr, same as prior request.
Steve Meier, 406 Merrill St., Hutchinson
Respectfully,
4v) 2�
!1� i
r
11
MADSEN AGENCY, INC.
BOX fib - CORNER OF 3rd AVE.. S. E. & JEFFERSON
HUTCHINSON, MINNESOTA 55350
PHONE: (612) - 587 -2299
FOR YOUR INFORMATION
May 22, 1980
Ken Merrill
City of Hutchinson
37 Washington Ave.
Hutchinson, MN 55350
Re: City of Hutchinson Insurance Program
Institutional Policy
Home
Workers Compensation
Home
Auto Policy
Home
Airport Policy
AOA
Boiler Policy
Home
Public Official
Forum
Dear Ken:
I have visited'directly with the underwriter for Home Insurance Co. and he has
assured me that the rates charged against exposure would remain unchanged this
year for the institutional policy and auto policy. The boiler policy would also
remain unchanged.
The workers compensation policy is of course subject to the state rating and
would be issued according to those rates.
Please also note the enclosed brochure which in— essence.puts_ all of the City
eligible insurance under a dividend program. The level that you should refer
to is the 7,500,000 premium and loss examples.
I have also contacted our brokers on the public official liability and on the
airport policy and they both indicated that the rates will not change.
• On all coverage provided if the basis of premium changes such as payroll increases,
sales increases,, property values increase or the unit of chargeable exposure
increases it will result in a larger premium. Conversely, if any exposures are
reduced, the premium charged will be lower.
vovn/yxr�NrM
�1ffMWK! /JAGENT
u•.ns •a ..wx+
ICS
MADSEN AGENCY, INC.
BOX 68 - CORNER OF 3rd AVE.. S. E. & JEFFERSON
HUTCHINSON. MINNESOTA 55350
PHONE: (612) - 587 -2299
Page 2
City of Hutchinson
Regarding the Blue Cross and Blue Shield coverage for city employees, the
effective date of that renewal is 8/1/80. We are told that the earliest we
can have the requested single and family rates is June 1 or July 1 at the latest.
Sincerely,
Dennis W. Potter
DWP/lkb
Enc.
cc: Darrell Hoppel
Cheryl Cherryholmes
YOUR
JA
btfu/U/X! GENT
WHAT IS 177
A dividend program for Minnesota Cities. Dividends are
paid to individual cities based on group experience.
WHO IS ELIGIBLE?
Any Minnesota City, whether written directly through a
Home agent or through Agents Assistance Corporation.
WHAT ARE THE COVERAGES?
Any line of insurance currently written for cities under our
familiar mastheads of 1ST (Institutional), CC (Custom
Cover), DA_(Business Auto), and WC (Workers' Compen-
sation). Politics currently written on a retrospective rating
basis will not be included in the program.
WHO RECEIVES BENEFITS?
Minnesota Cities will have the opportunity to participate in
the savings arising from favorable group experience. Good
group experience will result in a dividend paid to all
participants.
IS IT FLEXIBLE?
Pricing and individual risk underwriting will remain as
flexible as before. Good risks will continue to receive
competitive pricing.
IS IT COMPETITIVE?
The Safety Group will become a major competitive tool
for Home affiliated agents interested in writing city
business.
WILL THERE BE CONTINUITY?
The Home Insurance Company, a major market for City
business, will continue to remain a major market. The
Home offers a proven background of long experience and
professional handling of City business.
WHAT IS THE EFFECTIVE DATE?
Effective date is January 1, 1980. The exact date of your
City's entrance into the program would be determined by
the current anniversary dates of your city's policies.
EXAMPLES
The following are some examples of dividends that will be
generated by the program based on various Earned
Premiums and Loss Ratios:
Group
Loss Group 1980 Group
Ratio Earned Premium Dividend
25%
35%
45 °0
25%
35%
45%
25%
35%
45%
SAFETY GROUP FACTORS AND
ADDITIONAL EXAMPLES °
We are furnishing you with the factors for the City Safety
Group Program to be effective January 1, 1980;
The initial step is the development of the group dividend
percentage. The formula to be used is as follows:
33.6% Earned Standard Premium minus the Workers' Com-
S 5,000,000
5,000,000 33.6% pensation Premium Discount minus the Retention Per -
5,000,000 9.7% tentage minus Converted Losses divided by Earned
Standard Premium.
7,500,000
7,500,000
7,500,000
10,000,000
10,000,000
10,000,000
36.0%
24.1
12.2%
37.6%
25.7%
13.7%
Using a 1980 estimate of a 25% Loss Ratio and $7,500,000
Earned Premium, 'the Dividend would be payable as
follows:
27% Dividend payable approximately May 31, 1982
(75% of total estimated Dividend)
9% Held in escrow and payable approximately
May 31, 1983
36% Total Dividend Payable
The escrow represents 25% of. total estimated dividends
and is withheld to cover possible loss reserve changes or
late reported losses. If at the time of a loss review in early
1983, outstanding losses have not increased, the escrow
amount will be paid out in full. If the loss ratio is found to
have increased, the escrowed amount (and only the
escrowed amount), will be reduced to cover the increased
losses. In no event will group participants be assessed to
help pay increased losses.
The following examples will give a good idea of the total
dollar dividend paid to an individual city based on the
city's particular premium level. Examples again assume a
group loss ratio of 25% and a group earned premium level'
of $7,500,000.
Total 75% Payable
Premium Dividend 5 -31 -82 25% Escrow"
$10,000 $ 3,600 (36 %) $ 2,700 (27 %) $ 900 (9 %)
25,000 9,000(36%) 6,750(27%) 2,250(9%)
50,000 18,000 (36%) 13,500 (27 %) 4,500(9%)
'Subject to no increase in Loss Ratio at evaluation
5- 31 -83.
We must remind you that dividends by law can not be
guaranteed, being paid only from earned surplus upon
evaluation by the Board of Directors of The Home
Insurance Companies. ,
The Earned Standard Premium roflocts Property, Gunoral
Liability, Commercial Automobile and Workers' Compen-
sation premiums.
The Retention Percentage includes charges for acquisition
expenses, general expenses, taxes, licenses and fees,
insurance charges, profit and contingencies. The
does not reflect any loss limitation factor.
We calculated several retention percentages to reflect the
possible differing amounts of account penetration.
Total Earned
Retention
Standard Premium
Percentage
$ 12,500,000
30.0%
10,000,000
31.1%
7,500,000
32.6%
5,000,000
34.9%
2,500,000
39.5%
Converted Losses are the Incurred Losses times the Loss
Development Factor times the Loss Conversion Factor.
The Loss Development Factor is 1.5% for the First
Evaluation and 1.3% for the Second Evaluation. The Loss
Conversion Factor is 1.175 %.
The proposed evaluation date for the first dividend is
March 31, 1982 with the dividend calculations 9.
approximately 60 days after the evaluation date. Rey
zing that many losses will not have matured by that oare,
only 75% of the estimated dividend will be paid out in
1982. The remaining 25% will be held in escrow for a
second evaluation in March, 1983.
The following is an example to illustrate the calculation of
the group dividend percentage and the individual risk
dividend for both evaluations.
APPLICATION FOR
SIGN PERMIT
CITY OF HUTCHINSON, MINNESOTA
PERMIT FEE DATE PAID
/y9p
SITE ADDRESS
-'"" r c
DATE PERMIT NO.
114----27- So N° y! o S
PROPERTY OWNER (Nome)
40k��
(Address) (Teleplwne Na.)
rs
ELECTRICIAN (Name)
(Address)
ELECTRICAL PERMIT NO
Type of Building Construction
Used As
Building
Wilding Permit No.
Old ❑ New O
TYPE OF SIGN
WALL ❑ ROOF O PROJECTING O
GROUND ❑ MARQUEE 0
MAX. DIMENSION
TEMPORARY L$/ OTHER
VERTICAL FT. HORIZONTAL FT.
SIGN AREA 3 ;Lao. FT. NO.
OF SIDES DISTANCE FROM GROUND TO SIGN BASE FT.
%
HEIGHT Of SIGN FT.
DISTANCE FROM SIGN TO FACE OF CURB FT.
SETBACK OF SIGN FROM PROPERTY LINE
FT. DISTRICT SIGN TO BE ERECTED
ILLUMINATED YES ❑ NO O
ALLOWABLE SIGN AREA ON PREMISE SQ. FT.
APPROVED REJECTED
Dote
REASON FOR REJECTION
Dote
SITE INSPECTION BEFORE ERECTION
Date
SIGN INSPECTION AFTER ERECTION
Dote
SKETCH OF SI`GN�r
s•��r� -. pct ,f3lcYr� �
\ - {
�1�— �s_A� -cam �" �{ �� ''`-'
SIGNATURE OF APPLICANT
FAR 1 -0, , v"a OR ��. JE., "W'. VAA
-.ti
(612) 879 -2311
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: May 27, 1980
TO: — Mayor and City—Council
— ----------- — — — — — — — — — — — — — — — — — —
FROM: — City—Engineer/Director—of Public Works
— —----------------- — — — — — — — — — —
SUBJECT: Dewatered Sludge Disposal
We have had an opportunity to utilize the machine Ag- Systems has
available and find that it functions well for our purpose.
I have talked to Councilman Lueneburg relative to purchase of a
machine. I recommend we advertise for bids on June 24th for a
used machine and a new machine at which time final recommendation
for purchase can be made.
REGULAR COUNCIL MEETING
GENERAL FUND
Scott Webb
driving school
Annandale Sod Service
140 yds sod
Janet Kilian
swimming refund
Foreman & Clark
H.K.S. holder -Scott Webb
Mn.Soc.Professional Eng.
specifications books
Rev. Manley Swarthout
painting at library
Wm. Mattsfield
seminar
John Gregor
seminar
Hazel Baseman
contract payment
State Treasurer
PERA
A. $ B. Electric Inc.
repairs -park
Albinson
supplies -eng.
Am.Welding Supplies
supplies- street
Browns Floral
Mielke funeral- police
Blue Cross -Blue Shield
medical insurance
Coca Cola Bottling Co.
supplies -arena
Copy Equipment Inc.
supplies -eng.
Co. Treasurer
d. 1. fees for county
G.T.C. Auto Parts
supplies- transit
Gambles
supplies- arena - police
Pamida Inc.
supplies = police
George Field
state fire school
Glendenning Motorways
freight charges -arena
Harpel Bros.
repairs -park
Hutch Leader
ads -arena
School Dist. 423
custodian $ lifeguard -rec.
Idea Shoe Shop
strap -eng.
Jahnkes Red Owl
supplies -arena
Johnson Motor Co.
supplies- police
Junker Sanitation
refuse charges
Krasen Plbg. $ Htg.
repairs -park
Kjos Our Own Hdware
supplies -city hall
Logis
computer charges
L.N. Sickels
street materials = street
MRPA
registration fee
MRPA
team reg. fee $ affiliation
Bus Products Sales
maint. agreement -motor veh.
Madsen Ins. Agency
ins.
Kenneth B. Merrill
mileage
Motorola Inc.
monthly charges - police
Wards
repairs - park -eng- police
Mason Pub. Co.
law books
Marilyn Swanson
coffee
McGarvey Coffee Inc.
coffee - police
Northland Beverages
supplies -arena
Gary Plotz
mileage
Printers Service Inc.
supplies -arena
Patchin Fertilizer
seed -park- cemetery
Road Machinery
repairs- street
Shopko
supplies- police
Sorensen Farm Supply
supplies -park-
Trails End Inc.
repairs - police
May 27, 1980
fee -rec.
8.37
74.20
14.00
14.50
50.00
478.50
87.00
25.76
4800.00
3114.93
77.75
65.80
37.21
15.00
4055.39
66.00
52.98
109.00
37.98
52.08
7.38
155.42
19.23
149.45
92.40
152.42
2.50
111.66
7.50
37.00
34.34
2.61
1326.06
4596.10
10.50
405.00
340.00
75.00
32.11
218.25
117.96
29.50
7.99
68.00
95.80
35.79
91.63
200.50
24.82
19.13
9.13
51.25
/ /-a_l
-2-
Tri Co. Water Cont.
Teply Equipment Inc.
United Bldg. Centers
U.S. Postmaster
Xerox
Zep Mfg. Co.
Wallys Tire Co.
Elden Willard
Marlow Priebe
Internal Revenue Service
Eldon Barkeim
WATER $ SEWER FUND
State Treasurer
Blue Cross -Blue Shield
Feed Rite Controls Inc.
Forbes Auto Store
Mn.Valley Testing Co.
Munitech Inc.
Quality Control Equipment
Schlueter Refrigeration
U.S. Postmaster
Van Waters $ Rogers
Waterco Inc.
Water Products Co.
Totushek Trucking
salt- airport
23.60
repairs -park
63.15
repairs -park
12.91
meter postage
1400.00
maintenance agreement
160.09
can liners -city hall
31.81
repairs- street -park
60.35
mil eaRe
APWA 'Conference
7 b
A.
A
Federal excise tax- airport
%
146.96
safety shoes
20.00
repairs
$ 23;9697_.ji:
PERA
$ 206.59
medical insurance
236.46
chemicals
236.94
repairs
48.40
testing
336.80
repairs
963.42
repairs
194.52
repairs
22.50
meter postage
1000.00
chemicals
141.80
repairs
82.00
meters
2624.21
trucking charges
19.30
$6112.94•
OFF STREET PARKING
Charles Bell servicing meters $165.00
MUNICIPAL LIQUOR STORE
Old Peoria Co. liquor
Ed Phillips & Sons liquor
Midwest Wine Co. wine
Twin City Wine Co. wine
Griggs Cooper & Co. liquor
City Of Hutchinson transfi
& wine $1408.70
& wine 2629.87
449.35
320.51
2326.43
ar of funds 15,000.00
$22,134,86
f ±`r► O.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
s+ Ilrlllll a MINNEAPOLIS —ST. PAUL AREA OFFICE
I a
f 6400 FRANCE AVENUE SOUTH
MINNEAPOLIS, MINNESOTA 55435
REGION V
• ,,p� 12 1980
Mr. Paul Ackland, Chairman
Housing and Redevelognent Authority
of Hutchinson
133 Third Avenue Southwest
Hutchinson, Minnesota 55350
0,
%AO
Ca
IN REPLY REFER TO-
HMA:JK
FOR YOUR INFORMATION
Isar Mr. Ackland:
Enclosed is a copy of the Report on Audit of the Housing and Redevelogeent
Authority of Hutchinson for the period ended Decednber 31, 1979. We have
reviewed the Report and found that it conplies with the instructions of the
Department of Housing and Urban Development (HUD Audit Guide). Therefore, we
recaaTlend the Housir_g Authority pay the Auditor according to the tenors of the
contract.
We wish to congratulate your Authority on having no findings in the Report.
�1 Sincerely,
A, Thcenas T. Feeney
Area Manager
to , Ale
i } Y
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n I�
�yl
I A
IN
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1
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FOR YOUR INFORMATION
M E M O R A N D U M
DATE: May 22, 1980
TO: Mayor and City Council
— -------------=— — — — — — — — — — — — — — — — —
FROM: Gary D. Plotz, City Administrator
-------------------------- - - - - --
SUBJECT: Development of District No. 4 /Tax Increment Finance Plan (May 1980)
-------------------------- - - - - --
On May 20, 1980 the Planning Commission received a presentation on tax incre-
ment financing from Clarence Simonowicz. The presentation concerned the merger
of Development Districts No. 1, 2, 3, and 40 acres on the south end of Hutchin-
son, thus forming Development District No. 4.
After considerable discussion and debate, the Planning Commission has given
an unfavorable recommendation on the consolidation of these districts and the
additional 40 acres of land to be included. This was a 5 to 2 decision.
The minutes of the meeting are in the process of being prepared and will be
available in your next Council packet.
/ms
DNR -8
.. , . ��SnnT A T EE
DEPARTMENT OF NATURAL
Box 457 Spicer, MN 56288
PHONE: 612- 796 -2161
May 20, 1980
Honorable n.J. Black
Mayor, City of Hutchinson
City Hall
37 Washington Avenue West
Hutchinson, MN 55350
Dear Mayor Alack:
RESOURCES
FOR YOUR INFORMATION
File No
,?1 22 23
MAYSpO�d.+� ��
EI - ` N
l0
�168L95��
I have recently been advised by the Federal Emergency Management Agency (FEMA)
that your community has been notified it will be converted from the Emergency
Phase of the National Flood Insurance Program on October 5, 1980. The Flood
Insurance Rate Maps for the city will become effective on this date. Also,
the city must have adopted, as of the conversion date, land use controls
based on its Flood Insurance Study which meet FEMA and State standards.
I am enclosing a model ordinance developed by this Department which you may
find useful in formulating the necessary land use controls. It meets State
standards and, to the best of our knowledge, also complies with the most recent
FM,1 standards. Should you desire assistance in developing these controls,
please feel free to contact me. Minnesota Statutes require that local flood
plain zoning ordinance and subdivision regulations be reviewed and approved by the
Department of Natural Resources prior to adoption. Please forward a copy of
all draft materials directly to my office at the address above.
Sincerely,
At
Leo Getsfried
Area Hydrologist
cc: Ray Nyberg, Regional Hydrologist
Larry Bailey, FEMA
Tom Lutgen, St, Paul
AN EQUAL OPPORTUNITY EMPLOYER
.3
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Mr. John McGuire
Regional Administrator
U.S. Environmental Protection Agency
Region V
230 South Dearborn
Chicago, Illinois 60604
Attn: Mr. Eugene Chaiken, Chief
Facilities Planning Branch
Re: Federal Sewage Works Grants
Infiltration & Inflow Analysis
Hutchinson, Minnesota
C271363 -01
Dear Sir:
FOR YOUR INFORMATION
.� 1`1A ' i98.3 N
RECEIVED
d
ti
n Z `'`�0
We have reviewed the following enclosed documents with regard
to the existence of excessive or possibly excessive infiltration/
inflow (I /I) in the collection sewer system for the above project:
Infiltration and Inflow Analysis Report
Based upon this review, it is hereby certified that the above
project is, in my professional judgement, subject to excessive
or possibly excessive I/I as defined in 40 C.F.R. 35.927,
Ile hereby endorse a grant amendment to cover the cost of the
sewer system evaluation survey based on the following enclosed
information:
(1) A plan survey,
(2) A grant amendment request from the grantee dated
February 7, 1980.
(3) A proposed engineering contract to perform the sewer
system evaluation survey.
(4) An approved budget period extension to July, 1981
Phone:
1935 VVest County Road 82, Roseville, f4innesota 55113
Regional Offices - DuL,;h Brainerd Detroit Lakes. MarsnaHlRodiester
Equai Oppo`;ur4 Emp'oyer
�
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T
s*
Mr. John McGuire
Regional Administrator
U.S. Environmental Protection Agency
Region V
230 South Dearborn
Chicago, Illinois 60604
Attn: Mr. Eugene Chaiken, Chief
Facilities Planning Branch
Re: Federal Sewage Works Grants
Infiltration & Inflow Analysis
Hutchinson, Minnesota
C271363 -01
Dear Sir:
FOR YOUR INFORMATION
.� 1`1A ' i98.3 N
RECEIVED
d
ti
n Z `'`�0
We have reviewed the following enclosed documents with regard
to the existence of excessive or possibly excessive infiltration/
inflow (I /I) in the collection sewer system for the above project:
Infiltration and Inflow Analysis Report
Based upon this review, it is hereby certified that the above
project is, in my professional judgement, subject to excessive
or possibly excessive I/I as defined in 40 C.F.R. 35.927,
Ile hereby endorse a grant amendment to cover the cost of the
sewer system evaluation survey based on the following enclosed
information:
(1) A plan survey,
(2) A grant amendment request from the grantee dated
February 7, 1980.
(3) A proposed engineering contract to perform the sewer
system evaluation survey.
(4) An approved budget period extension to July, 1981
Phone:
1935 VVest County Road 82, Roseville, f4innesota 55113
Regional Offices - DuL,;h Brainerd Detroit Lakes. MarsnaHlRodiester
Equai Oppo`;ur4 Emp'oyer
Mr. McGuire
Page 2
hvy i V '. w
The endorsement of the above described grant amendment by the
Minnesota Pollution Control Agency (MPCA) is subject to receipt
by the grantee of written approval of the amendment from the
Environmental Protection Agency (EPA) prior to the initiation
of any survey work and submittal of an interim report to and
written authorization from the MPCA prior to initiation of
preparatory cleaning and internal inspection.
If you have any questions concerning this matter, please contact
Deborah Thurston at (612)296 -7208.
Sincerely,
,,`Perry T. Beaton, P.E.
•' Chief, Facilities Section
Division of Water Quality
PTB /DLT:njj
Enclosures
cc: Jim Welday, Rieke- Carroll- Muller Assoc., Hopkins, MN,
T4e Honorable D.J. Black, Mayor, Hutchinson, MN,
If
utchinson City Council, c/o Gary D. Plotz, Clerk
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