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cp03-11-1980 c",I on HUTCHINSON CITY CALENDAR WEEK OF March 9 TO March 15 10 1980 WEDNESDAY -12- 7:30 P.M. - Airport Commission Meeting at City Hall i SUNDAY -9- THURSDAY -13- MONDAY -4,0- 2:00 P.M. - Utilities Commissio Meeting FRIDAY -14- TUESDAY -11- 7:30 P.M. - City Council Meet- ing at City Hall SATURDAY -15- AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 11, 1980 �. Call Meeting to Order - 7:30 P.M. �. Invocation - Reverend Thor Skeie ✓d. Consideration of Minutes - Regular Meeting of February 25, 1980 and Special Meeting of March 5, 1980 Action - Motion to approve - Motion to approve as amended f4. Public Hearing None 5. Communications, Requests and Petitions V(la) Consideration of Request by George Field to Attend I.A.A.I. and F.M.A.M. Quarterly Meetings on March 12, 1980 Action - Motion to approve - Motion to reject ✓ (b) Consideration of Request by James Bryant to Move Building Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances Ja) Resolution No. 6495 - Resolution In Support of 1980 Census Action - Motion to reject - Motion to waive reading and adopt )b) Ordinance No. 1/80 - Section 1020 - City Tree Ordinance Action - Motion to reject - Motion to waive second reading and adopt ✓(c) Resolution No. 6498 - Resolution Amending Resolution No. 6487 Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions �a) Building Official's Monthly Report - February 1980 Action - Order by Mayor received for filing COUNCIL AGENDA MARCH 11, 1980 ,/(b) Minutes of "Seniors Activity Center" Advisory Board dated February S, 1980 Action - Order by Mayor received for filing 8. Tn- hnished Business ,,/(a) Consideration of Awarding Contract for 1980 Tree Removal and Stump Removal (DEFERRED MARCH S, 1980) Action - Motion to reject - Motion to award contract 9. New Business V(a) Consideration of Trunk Watermain Replacement Action- Motion to approve - Motion to reject ✓(b) Consideration of Trunk Sanitary Sewer Line Replacement Action - Motion to approve - Motion to reject ,/(c) Consideration of Permanent Status of Kenneth Wichterman Action - Motion to approve - Motion to reject v d) Consideration of Permanent Status of Wendell Mathews Action - Motion to approve - Motion to reject /(e) Consideration of Application for Cigarette License by City of Hutchinson for'Vending Machine Action - Motion to reject - Motion to waive fee and issue license ✓(f) Consideration of Emergency Electrical Generator System Action - Motion to reject - Motion to authorize advertising and open bids April 8, 1980 at 2:00 P.M. /(g) Consideration of Paint Striping Airport Runway Action - Motion to approve - Motion to reject - Motion to waive reading and adopt Resolution No. 6496 %,(h) Consideration of Pickup Replacements for Street Department and Park Department Action - Motion to reject - Motion to approve purchases Ma COUNCIL AGENDA MARCH 11, 1980 6/(i) Consideration of Supplemental Agreement for Architectural and Engineering Services for Fire and Police Building with TKDA Action - Motion to approve - Motion to reject ✓(j) Consideration of Preventive Maintenance Agreement for Sewage Treatment Plant Equipment Action - Motion to approve - Motion to reject /(k) Consideration of Preventive Maintenance Agreement for Filter Bed Equipment at Water Treatment Plant Action - Motion to approve - Motion to reject /(1) Consideration of T.H. 15 North Improvements Action - Motion to reject - Motion to waive reading and adopt Resolution J(m) Consideration of Hiring Part -Time Dispatchers for Police Department Action - Motion to approve - Motion to reject 10. Miscellaneous ✓(a) Communications from Clerk- Administrative Assistant 11. Claims, Appropriations and Contract Payments , (a) Verified Claims 0 /12.Action - Motion to approve and authorize payment from appropriate funds Adjournment - 3- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 11, 1980 7. Reports of Officers, Boards and Commissions V(c) Minutes of Civic Arena Board dated February 20, 1980 Action - Order by Mayor received for filing G MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL MONDAY, FEBRUARY 25, 1980 1. CALL TO ORDER The meeting was called to order by Mayor Westlund at 7:30 P.M., with the follow- ing members present: Aldermen Peterson, Lueneburg, Gruenhagen and Beatty, in addition to Mayor Westlund. Absent: None. Also present were: Administrative Assistant Plotz, City Engineer /Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION In the absence of a Pastor, there was a time of silent prayer. 3. MINUTES The minutesavf the•Regul-ar'Meeting of February 12, 1980 were approved as presented upon motion by Alderman Peterson, seconded by Alderman Beatty and unanimously car- ried. 4. PUBLIC HEARING None �5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR FINLEY MIX TO ATTEND WASTEWATER OPERATIONS SEMINAR ON MARCH 19-21,'1980 0 After discussion, the motion was made by Alderman Peterson, seconded by Ald- erman Lueneburg and carried unanimously, to approve Finley Mix attending the Wastewater Operations Seminar. (b) CONSIDERATION OF REQUEST FOR ELDEN WILLARD TO ATTEND 'NORTH STAR CHAPTER, INTERNATIONAL CONFERENCE OF BUILDING OFFICIAL ON FEBRUARY 28, 1980 Following discussion, it was moved by Alderman Peterson to approve Elden Willard attending the Conference of Building Officials. Seconded by Alder- man Lueneburg, the motion unanimously carried. (c) CONSIDERATION OF REQUEST FOR HOMER PITTMAN TO ATTEND SEMINAR ON EARTH SHELTER CONSTRUCTION ON MARCH 12, 1980 After discussion, Alderman Beatty moved to approve the attendance of Homer Pittman at the Earth Shelter Seminar. The motion was seconded by Alderman Gruenhagen and carried unanimously. C9 r COUNCIL MINUTES FEBRUARY 25, 1980 (d) CONSIDERATION OF REQUEST FOR BRUCE ERICSON TO ATTEND ANNUAL MULTI- AGENCY CONFERENCE ON MARCH 12 -14, 1980 Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Gruenhagen and carried unanimously, to permit Bruce Ericson to at- tend the Multi- Agency Conference. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 1/80 - SECTION 1020 - CITY TREE ORDINANCE Mayor Westlund commented that after the first reading of Ordinance No. 1/80, it was decided to establish a new City Tree Board rather than giving the Park and Recreation Board a dual respondibility. Therefore, it will be necessary to hold a second reading on the amended Ordinance presented at this melting. Appointments to the City Tree Board will be made at the March 11, 1980 meet- ing. After discussion, it was moved by Alderman Gruenhagen to waive the first reading of Ordinance No. 1/80 entitled Section 1020 - City Tree Ordinance, and set the second reading for March 11, 1980. The motion was seconded by Aldermen Beatty and unanimously carried. (b) RESOLUTION NO. 6488 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA Following discussion, Alderman Peterson moved to waive reading and adopt Resolution No. 6488 entitled Resolution Authorizing Release of Securities to First National Bank of Hutchinson, Minnesota. Seconded by Alderman Luene- burg, the motion carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - DECEMBER, 1979 AND JANUARY, 1980 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF AIRPORT COMMISSION DATED FEBRUARY 11, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF HOSPITAL BOARD OF DIRECTORS DATED JANUARY 21, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. -2- COUNCIL MINUTES FEBRUARY 25, 1980 (d) MINUTES OF DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD DATED JANUARY 15, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (e) MINUTES OF TRANSPORTATION BOARD DATED JANUARY 9, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (f) MINUTES OF PARK AND RECREATION BOARD DATED JANUARY 2, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF 50/50 STATE GRANT MATCH FOR COMPLETI6N OF AIRPORT ZONING Administrative Assistant Plotz reported that in 1979 the City Council auth- orized the consulting services of TKDA in the amount of $4,000, with a 80/20 State grant match of $3,200 State and $800 local...It will be necessary to redraw the maps and amend the text of the Airport Zoning Plan, deleting the cross -wind runway. The State has decided to approve the grant on a 50/50 basis, or $2,000 State and $2,000 oval. It is the recommendation-of the Airport Commission to accept the State grant match of 50/50. Following discussion, it was moved by Alderman Lueneburg to match the funds of the State on a 50/50 basis. Seconded by Alderman Katty, the motion car- ried unanimously. Alderman Peterson requested the City Attorney to review the 80/20 vs. the 50/50 funding for the airport grant and determine if there is any cost lia- bility to TKDA. 9. NEW BUSINESS (a) CONSIDERATION OF APPROVAL OF FINAL PLAT OF DEVELOPERS DIVERSIFIED WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION, CONTINGENT UPON SUBDIVISION AGREEMENT BEING SIGNED AND CONTRIBUTION TO PARKS AND PLAYGROUNDS City Engineer /Public Works Director Priebe commented that the Paden First Addition plat and Developers Diversified plat tie in together for improve- ments. The storm sewer system would require a holding pond unless the City puts in a system between the two plats. Both parties involved are agreeable, and it would require a public hearing. -3- COUNCIL MINUTES FEBRUARY 25, 1980 Mayor Westlund inquired about the variance for parking requirements. The City Engineer /Public Works Director Priebe responded it related to the de- velopment layout and not to the final plat. Alderman Beatty inquired if Developers Diversified owned the property be- ing subdivided, and if not, could they file the final plat. Mr. Priebe stated the land must be owned before the plat can be filed. Then Mr. P1otz informed the Council he had received a telephone call from Mr. John McGill of Developers Diversified and was informed that the company has an option to purchase the property. Mr. Priebe further commented that in previous situations the final plats were approved prior to the property being owned by the developer. A, The City Attorney suggested so choose, but not sign the is owned by the developer, the City could approve the final plat, if t&y subdivision agreement until such time as the land .e., Developers Diversified. develop a site, work is in order, he pro - the project. Realtor Jim DeMeyer stated that the procedure was to out the useage; then when the developer is assured it ceeds with the purchase of the land and completion of After considerable discussion, it was moved by Alderman Gruenhagen to ap- prove the. final plat for Developers Diversified, contingent upon the subdi- vision agreement being signed, the developer owning the property, and a"'con- tribution made to the parks and playgrounds. Seconded by Alderman Peterson, the motion unanimously carried. It was moved by Alderman Gruenhagen, seconded by Alderman Peterson and unani- mously carried, to waive reading and adopt Resolution lNo. 6489 entitled Reso- lution Giving Approval of Final Plat for Proposed Shopping Mall (Developers Diversified). (b) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Mayor Westlund read a copy of the letter sent to all delinquent account hold- ers. He then inquired if anyone was present who wished to be heard regarding his /her account. There was no response. After discussion, Alderman Gruenhagen moved to discontinue service on March 4, 1980 for the following accounts: 08- 0370 -1 -00, 08- 0450 -2 -00, 09- 0765 -0 -00, 10- 0265 -0 -00, 10- 0670 -0 -00, 11- 0290 -2 -00, 11- 0295 -3 -00, 14- 0105 -4 -00, and 20- 0065 -0 -00. Seconded by Alderman Peterson, the motion unanimously carried. (c) CONSIDERATION OF IMPROVEMENT PROJECTS 80 -03 AND 80 -04 1. 80 -03 - CURB, GUTTER, GRAVEL BASE, BITUMINOUS SURFACING, APPURTENANCES 2. 80 -04 - STORM SEWER AND APPURTENANCES -4- A COUNCIL MINUTES FEBRUARY 25, 1980 City Engineer /Public Works Director Priebe reported the costs for Projects 80 -03 and 80 -04 for construction of Century Avenue from the west line of Bos- ton Street to T.H. 15 would be assessed to Paden First Addition and Hutchin- son Mall Subdivision. It was his recommendation to hold a public hearing on the two projects. Following discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman Lueneburg and carried unanimously to hold a public hearing on March 25, 1980 at 8:00 P.M. for Improvement Projects 80-03 and 80 -04. It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg and car- ried unanimously, to waive reading and adopt Resolution No. 6490 entitled Resolution Ordering Preparation of Report On Improvement Project 80 -03. It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg and car- ried unanimously, to waive reading and adopt Resolution No. 6491 entitled Resolution Ordering Preparation of Report On Improvement Project 80-04. It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg and car- ried unanimously, to waive reading and adopt Resolution No. 6492 entitled Resolution Receiving Report and Calling Hearing On Project 80 -03. It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg and car- ried unanimously, to waive reading and adopt Resolution No. 6493 entitled Resolution Receiving Report and Calling Hearing On Project 80-04. (d) CONSIDERATION OF CITY ENDORSING AN INCREASE IN HIGHWAY USER FEES City Engineer /Public Works Director Priebe reported on highway user fees and stated the Highway Department is in need of additional funds. It was his recommendation that the City endorse an increase in highway user fees by 5(,� over the present 9r, to the State. After discussion, the motion was made by Alderman Beatty to table the matter until the next Council meeting. The motion was seconded by Alderman Peterson and unanimously carried. (e) CONSIDERATION OF REQUEST FOR ADDITIONAL SWIMMING INSTRUCTORS The Recreation Department requested approval to employ two additional swim- ming instructors for Red Cross swimming instruction on Saturdays, namely, September Davidson and Wayne Ortloff. Following discussion, Alderman Gruenhagen moved to approve the employment of the two above -named swimming instructors. Seconded by Alderman Lueneburg, the motion carried unanimously. -5- COUNCIL MINUTES FEBRUARY 250, 1980 (f) CONSIDERATION OF PROPOSALS FOR SECTION III TREE PRUNING FOR 1980 (100% FUNDED BY DNR) City Engineer /Public Works Director Priebe reported the DNR had provided additional funds to cover tree pruning. Proposals were received this after- noon, but they exceeded $10,000 so they were all rejected. Since the fund- ing will terminate this spring, new proposals will be requested in the near future. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK - ADMINISTRATIVE ASSISTANT the agenda for the City CourMil the Hutchinson Community Hospital. several on -going projects. Administrative Assistant Plotz reported on Workshop scheduled for February 28, 1980 at Reports will be presented on the status of (b) COMMUNICATIONS FROM MAYOR Mayor Westlund read a letter received from the Hutchinson Community Hospital and extended congratulations on their efficient operation to enable them to pay off their 1970 Bonds for the Mental Health Unit on schedule as of March 1, 1980. Mayor Westlund posed the question to the Council members if they wished`°to support the House Bill No. 1661 for consumption and purchase of liquor to be changed from 19 to 21 years of age. It was the general consensus of the Council to go on record supporting1 years of age for consumption and purchase of liquor. o The motion was made by Alderman Beatty to waive reading and adopt Resolution No. 6494 entitled Resolution of Support for H.F. No. 1661 Relating to Legal Drinking Age. Seconded by Alderman Lueneburg, the motion carried, with Ald- erman Peterson abstaining from voting. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Gruenhagen, seconded by Alderman Peterson and unani- mously carried, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 8:45 P.M. upon motion by Alderman Gruenhagen, seconded by Alderman Peterson and unanimously carried. -6- MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, MARCH 5, 1980 The special meeting was called to order by Mayor Westlund at 2 :05 P.M., with Alder- men Lueneburg and Gruenhagen present in addition to the Mayor. Absent: Aldermen Peterson and Beatty. Also present were: Administrative Assistant Plotz, City Forester Schnobrich and Steve Cook. Mayor Westlund read Publication No. 2253 calling for Advertisement for Bids, 1980 Tree Removal and Stump Removal. The following four bids were then received and opened: Sect. A, B, C Hipp's Nursery Inc., Blaine, MN $1123-840.00 Green World Tree Service, Stevens Point, WI 75,577.00 Hutchinson Landscaping, Hutchinson, MN 53,331.30 Clark's Landscaping, Columbia Heights, MN 60,665.00 The motion was made by Alderman Lueneburg to refer the bids to the City Forester for review and recommendation to the Council at the next meeting. Seconded by Alderman Gruenhagen, the motion unanimously carried. Mayor Westlund reported that no General_ Obligation Bonds had been sold in the last two weeks. The League of Minnesota Cities has introduced an amendment to the State Statutes with a Bill in the House and Senate to increase the seven per cent (7 %) in- terest rate limit on municipal general obligation-and municipal revenue bonds. He then asked the Council members for their reaction to the Bill to raise the limits, which would enable the sale of improvement bonds and the Police /Fire Station bond, if the referendum passes. It was his recommendation that letters be written to the Senators and Representatives involved with the Bill and give support to its passage. The provisions in the Bill cover five basic areas, namely: 1. raising the allowable bond interest rates; 2. increasing the dollar limitation on negotiated issues; 3. raising the permissible assessment interest rate for special assessments; 4. raising the allowable interest rate on debt instruments, including tax anticipation certificates; and 5. providing a revision to the present limitations in July, 1981 to Allow legislators to study the issue more thoroughly in the interim to assure that the above provisions are appropriate in view of the present market conditions. Following discussion, Alderman Gruenhagen moved that the City Council go on record to support the Hanson - Schreiber Municipal Bond Interest Rate Bill (H.F. 2214 and S.F. 2227) to increase the interest rate on bonds. Seconded by Alderman Lueneburg, the motion carried unanimously. �J d � COUNCIL MINUTES MARCH 5, 1980 It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg and unanimously carried, to waive reading and adopt Resolution No. 6497 entitled Resolution Support- ing the Hanson - Schreiber Municipal Bond Interest Rate Bill. There being no further business, the meeting adjourned at 2:20 P.M. :: ,T. -2- (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 March 4, 1980 TO: Mayor and City Council FROM: George F. Field, Fire Marshal SUBJECT: I.A.A.I. and F.M.A.M. Quarterly Meetings I request permission to attend the quarterly meeting of International Association of Arson Investigators Minnesota Chapter and Fire Marshals Association of Minnesota on March 12, 1980. I.A.A.I. meeting is at Richfield American Legion, from 10 A.M. to 4 P.M. Topic: Insurance Fraud "Arson" Forgery. F.M.A.M. meeting is at Regency Plaza Hotel, Minneapolis, from 5:30 P.M. to 9:00 P.M. Topic: Organic Dusts and Proper Fire Prevention Procedures, by Dr. Paul Trott, Safety Engineer, 3 -M. Cost is $5.25 and $9.50, respectively. This is a budgeted travel expense. Sincerely, CITY 0 HUTCHINSON / ge F. ld Fire Marshal pv (612) 879 -2311 MALI IF CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 March 6, 1980 TO: Mayor & City Council FROM: Elden Willard, Building Official SUBJECT: Move Building Mr. James Bryant, Lot 83, Country Club Terrace, Hutchinson, Minnesota, requests your approval to move a mobile home entrance structure located in the rural area outside the City Limits, into Lot 83, Country Club Terrace, and place it as an entrance enclosure for his mobile home. Attached is a picture taken of the structure. I made an inspection of same and found it to be well built, good appearance and designed for a mobile home entrance. I recommend your approval of the request subject to the following stipulations: 1: Mr. Bryant make application to this office for Moving Permit, Building Permit and any other permits required, and pay all permit fees prior to work being done. 2. Place building on suitable foundation and anchor building to withstand required wind pressures. 3. Electrical wiring and hookups to be inspected W the State of Minnesota Electrical Inspector for this area. 4. Verify to this office the consent of the management of Country Club Terrace to allow this structure to be placed in their park. Sincerely, CITY OF HUTCHINSON j lden Willard Building Official Pv attachment cc: Gary D. Plotz Marlow V. Priebe George F. Field James Bryant Country Club Terrace Park S --G 21 I W,+ r� '/(612) 879 -2311 C/T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM TO: MAYOR AND CITY COUNCIL DATE: March 11, 1980 FROM: PERSONNEL COORDINATOR RE: 1980 CENSUS Attached is a Resolution in Support of the 1980 Census. It would be appropriate to adopt it at this time to indicate local government support of the efforts of the Bureau of the Census. A Mayoral Proclamation could be issued following adoption of the Resolution in order to further publicise the Census. This would be .printed in one or more issues of the Leader. Respectfully, . Ip - C� I RESOLUTION NO. 6495 RESOLUTION IN SUPPORT OF 1980 CENSUS WHEREAS, the Twentieth United States Decennial Census of Population and Housing will be conducted beginning on April 1, 1980; and WHEREAS, all the inhabitants of the City of Hutchinson are to be enumerated in this census; and WHEREAS, the information collected in the census serves many useful purposes, among which are apportionment of representation in Congress and other legislative bodies, measurement of the economic well -being of communities and their inhabitants, allotment of certain Federal and State tax revenues and other financial aid to our communities, determination of future needs for public services, and numerous other useful purposes; and WHEREAS, the accuracy and completeness of the census for the City of Hutchinson, Minnesota will determine its population rank among other communities of the country; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson that April 1, 1980 is designated as CENSUS DAY in Hutchinson, and that all residents are urged and implored to cooperate fully during the month of April with those who are charged with the responsibility of this most important work. Adopted this 11th day of March, 1980 ATTEST: Gary D. Plotz, City Clerk Ralph D. Westlund, Mayor 0 RESOLUTION NO. 6498 RESOLUTION AMENDING RESOLUTION NO. 6487 WHEREAS, Resolution No. 6487 appointed the election judges for the Special Election to be held March 25, 1980; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT said Resolution is amended by deleting the name of Rosina Johnson, 450 Rose Lane from Precinct #1 and substituting the name of Eva Maas, 332 Hwy. 7 East as election judge. Adopted by the City Council this 11th day of March, 1980. ATTEST: Gary D. Plotz City Clerk r•] Ralph D. Westlund Mayor 4-0, I F 1 S.DJ 0VPC1 r_1 ti•, c C 404 Permits issued If G•1.7fli in month of FEBRUARY 1980 U.S. DEPARTMENT OF COMMERCE - PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH BUREAU OF THE CENSUS (Please correct any error in name and address including ZIP code) REPORT OF BUILDING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 6103500 41 9 9999 085 8 81 26 G Mk ELDEN al I LLARD bLDG UFF I C I AL PLEASE RETURN Bureau of the Census WHITE 1201 East Tenth Street CITY HALL 37 WASHINGTON AVE WEST COPY TO Jeffersonville, Ind. 47132 HUTCHI NSOw filly 55350 2730 It no permits were issued this month EJ enter "X" in box and return form. Section I — HOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED Number Construction cost Number Construction cost RESIDENTIAL BUILDINGS, Item N0' EXCLUDING ADDITIONS Build- Housing (Omit cents) Build Housing (Omit cents) AND ALTERATIONS ings units ings units (a) (b) 10 (d) (e) (f) (g) One- family houses; semidetached, 0 row, and townhouses 001 $ $ Z o J ' Two- family buildings 002 See 3ection VI m 3 Three- and four - family buildings 003 W Z Five -or -more family buildings 004 TOTAL (001 -004) 094 Moved or relocated buildings 005 Mobile homes 300 3 3 Conversion of nonresidential building to residential housekeeong building 301 Section II — NEW NONHOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED RESIDENTIAL BUILDINGS Item No. Number Construction cost Number Construction cost Bldgs. Rooms Bldgs. Rooms (Omit cents) (Omit cents) (a) (b) (c) (d) (e) (f) (g) Transient hotels,.motels, and cabins 006 $ $ Other shelter '007 Section III — DEMOLITION AND PRIVATELY OWNED PUBLICLY OWNED Number Number RAZING OF BUILDINGS Item No. Buildings Housing units Buildings Housing units (a) (b) (C) (d) (e) One - family .houses, semidetached, row, and townhouses 231 1 1 Q Vf Z? Two - family buildings 232 W 0 p J - ,,,j Three -and four - family buildings 233 W CO cz Five -or -more family buildings 234 All other buildings and structures 240 2 Section IV — NEW NONRESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED Number of Construction cost Number of Construction cost BUILDINGS Item No. buildings g (Omit cents) buildings (Omit cents) (a) (b) (c) (d) (e) Amusement and recreational buildings 008 $ S Churches and other religious buildings 009 Industrial buildings 010 Parking garages 011 Residential garages and carports 012 Service stations and repair garages 013 Hospitals and other institutional buildings 014 Office. bank, and professional buildings 015 See Section VI Public works and utilities buildings 016 Schools and other educational buildings 017 Stores and other mercantile buildings 018 Other nonresidential buildings 019 Structures other than buildings 020 CONTINUE ON REVERSE SIDE Section V - ADDITIONS A� kLTEP.ATiONS Item PRIVATELY OWNED PUBLICLY OWNED TYPE OF BUILDINGS No. Number of Construction cost Number of Construction cost permits (Omit cents) permits (Omit cents) (al (t) (c) (d, (e) Housekeeping residential buildings 021 S 106 S All other buildings and structures 022 5 I 513,655 Section VI - INDIVIDUAL PERMITS -' S500,000 OR MORE List below-permits issued for new buildings and for new additions and alterations with a construction cost of $500,000 or more. Also list all permits for buildings omitted from sections I, II, IV, and V because you could not classify them: enter a dash under item number in column (a). Item Description Name and address of Ownership Mark (X) Cost of construction Number of housing Number of No. owner or builder one (Omit cents) units stories (a) (b) (c) (d) (e) (f) (g) 002 Ind of buildin L�ommerciaf Bldg. James L. Reid F, Apartment Bldg________ ----------------- - - - - -= Private 015 Site address 3S -2nd Ave. S.W - -- - - - - -- D Public 129,214 2 2 106 -2nd Ave. S.W. Hutchinson, MN 55350 $ Kind of building ------------------ - - - - -- Private ------------------- Site address — — — — — — — — — — — — — — — — — — — — — — — Public Kind of building ------------------ - - - - -- Private --------------- - - - -- Site address -- ___ - -_ —_— Public Kind of building ----------------- - - - - -- Private --------------- - - - -- Site address -- ---- --- -------- - - ---- Public Kind of building ----------------- - - - - -- D Private Site address ----------------- - - - - -- E] Public Kind of building ------------------ - - - - -- [:] Private Site address ____ - -_ —_ ED Public Kind of building - - - -- ----------------- - - - - -- Private --------------- Site address --------------- --_ _ _ _ _ _ Public Kind of building ----------------- - - - - -- (Private Site address ------ --- ------ -- - - - - -- ❑Public Kind of building --------------- - - - -- ----------------- - - - - -- Private Site address - --- -- --- ------ -- --- - -- Public Kind of building ----------------- - - - - -- Private ,le address --------------- 0Public Comments Name of person to contact regarding this report Telephone Area code Number Extension Elden Willard Title ---Building Official 612 879 -2311 26 Has there been any change in geographic coverage of your permit system during this period? ........................... O Yes — Explain do eomwents ® NO FORM C -40. 110.1.791 MINUTES "SENIORS ACTIVITY CENTER" ADVISORY BOARD TUESDAY, FEBRUARY 5, 1980 The "Seniors Activity Center" Advisory Board met Tuesday, February 5, 1980 at 9:30 A.M., with Emma Lake presiding. Present: Emma Lake Tom Stibal Erna McKenzie Jeanetta Johnson Norine Riesberg Milton Lueneburg The minutes of January 8, 1980 were read and approved. The treasurer's report was not on hand. Tom Stibal reported on the meeting of the McLeod County Council on Aging at Glencoe on January 20, 1980, which he and JoAnn Gehlen attended. The main topic being the Hobby Show which Hutchinson Seniors will host. The date was set for March 28, 1980 at Hutchinson High School. The Council on Aging will serve morning coffee and rolls up to 10:00 A.M. The C.S.B.E. will arrange for the noon meal, the publicity and the facility. A motion was made and carried that the Advisory Board cooperate and assist the Activity Center with the Leap Year Celebration Breakfast on February 29 at the Old Armory. Plans were made for the Bingo Party on February 15. JoAnn Gehlen reported on classes scheduled for seniors at the Center, co- sponsored by C.S.B.E. and Community Education. The meeting adjourned at 11:00 A.M. The next meeting will be held Tuesday, March 5, 1980. Respectfully submitted, Norine Riesberg Secretary HUTCHI N SON CIVIC ARENA BOARD MINUTES FEBOJARY 20, 1980 The Board of Directors of the Hutchinson Civic Arena met on Wednesday, February 20, 1980 at the Hutchinson Civic Arena. The following persons were presents Rollie Jensen, Ralph Westland, Bruce Peterson. Lyle Block. and Ralph Neumann, The meeting was called to order at 7s30 AM by Chariman Jensen. The minutes of the December 19,,1979 meeting were avvroved. Motion by Lyle Block, Second by Bruce Peterson. The check has been received from Bitoon, Wisconsin for the Tennant Ice - Resurfaces. Mayor Westland discussed with the Board the possibility of discontinuing the Arena Board and putting the Civic Arena directly under the park and Recreation Board jurisdiction. Ralph Neumann noted that there has been some frost heaving inside the Yortheast corner of the building. The following are tenatively scheduled for Aprils Jaycee Builders Show April 12 A 13 Auto Show April 26 8 27 Ralph Neumann reported that bids are being sought for the 2 supplementary heat blower units for the Arena. The expenses for the units will be covered by the stoney from the sale of :the Tennant Resurfacer. The next meeting will be held on Wednesday, March 19, 1980 at the Hutchinson Civic Arena. Motion to Adjourn by Bruce Peterson, Second by Lyle Block, Motion passed* ctfulIy bait d, • Lyle A. Block - Secretary (612) 875 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 March 11, 1980 TO: Mayor and City Council FROM: Mark Schnobrich, City Forester SUBJECT: 1980 Tree Removal and Stump Removal Bids were received for Tree Removal and Stump Removal on March 5th, 1980. Following is a list of bidders: /Hutchinson Landscaping Hutchinson, MN 55350 $ 53,331.30 Clark's Landscaping Columbia Hgts., MN 55421 $ 60,665.00 Green World Tree Service Stevens Point, WI 54481 $ 75,577.00 Hipp's Nursery, Inc. Blaine, MN $112,840.00 We recommend letting of the 1980 Tree Removal and Stump Removal contract to Florian Thode of Hutchinson Landscaping, Hutchinson, Minnesota. Sincerely, CITY OF HUTCHINSON Mark C. Schnobrich City Forester W f- A- - (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 27, 1980 TO: City Council FROM: City Engineer SUBJECT: Trunk Watermain Replacement The existing 12 inch watermain crossing the river by the Amoco Plant is on piers. Last fall we found the North pier had deteriorated to require some emergency repair. A total study of the crossing was made and the following items are defective: 1. All insulation on exposed pipe needs to be replaced. 2. All piers have to be repaired or replaced. The estimated cost of said work is $10,000.00. It is estimated this would be cost effective for the piers for about 15 years. The insulation, however, does have a great amount of damage through vandalism and the repair of same is probably cost effective for 3 years. - At the time the crossing was originally built, the State Health Department did not approve underground crossings of rivers. With improved pipe and pipe connections, such underground crossings are acceptable by the Stake. The cost of installing such a crossing is $20,000.00. It is anticipated that the maintenance on an underground crossing will be very little based on the experience we have had with our existing underground crossing. I, therefore, recommend we install an underground crossing in 1980. Inasmuch as this is a trunk line, it will not be assessed and no public hearing is required. The cost would be paid from our Water and Sewer account. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 27, 1980 TO: Mayor and City Council FROM: City Engineer SUBJECT: Trunk Sanitary Sewer Line Replacement This winter we have found that a section of sanitary sewer line between Adams Street and Monroe Street on Fifth Avenue Southeast is deteriorated and causing reoccuring backups in the system at an increasing rate. It is estimated it will cost $7,500 to replace said section of line. I recommend the replacement be made in 1980. The fact that this is a trunk line it will not be assessed and no public hearing is required. The cost would be paid from our Water and Sewer Account. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv L# q- (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: March 11, 1980 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: PERMANENT STATUS - KENNETH WICHTERMAN Kenneth Wichterman, mechanic for the street department, has completed his six -month probationary period. His productivity and attitude have been excellent as an employee. It is recommended that he be placed on permanent status at Grade III, Step 8, effective March 17, 1980. Respectfully, Alt 'Vj r•il cc: Marlow V. Priebe, Director of Public Works (612) 879 -2311 f�UTIH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: March 11, 1980 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: PERMANENT STATUS - WENDELL MATHEWS Wendell Mathews, park maintenance worker, has completed his six -month probationary period as a full time employee. He has proven to be a valuable addition to the department with his training and experience in landscaping and as a tree inspector. It is recommended that he be placed on permanent status at Grade III, Step 6, effective March 11, 1980. Respectfully, 4'5�j� /j C.S. 0 cc: Marlow Priebe, Director of Public Works City Hutchinson Mate of Ainnegota, ............... McLeod .1 lrcatwn Xo ......... ........_........ County of ......... ............................... PP Application for License to Sell Cigarettes at Retail The undersigned resident...... of the ..................... City. ...................................... ...of ... .... ........ Hutch. ns .an ........................... , McLeod to the county of ............................................... ............................... State of Minnesota, HEREBY J1.4KE... - -- ✓IPPLIC.1- TIO.Y FOR LICENSE to be issued to ........... . . -The... ity...gf...Hutc son.......................---........................ .............................._ City Hall (Auditorium) to sell cigarettes and cigarette papers and wrappers at retail at .. ............................... .......................... 37 Washington Avenue West .................. ............................... .................... ........... ............................................................ in the ................ Cit .Y.............- ....... - - - - -- f Hutchinson .........................in said coup and state or the term of .....o ----------- - - - - -- ---- county f 10 months ... beginning with the........ 12th .............day of .............. March ............ ............................... , 19.80....., subject to the laws of the State of Minnesota and the ordinances and regulations of said ... ty Hutchinson ................... pertaining thereto, and herewith deposit ... of ............... . .................. ............................... pe FEE �jAIVED .......in payment of the fee therefor. Dated.............. March ..4 ......... ................... 19..80. ... ......... ._............................................................................................................... CITY OF HUTCHINSON r i —q ,s yk \a h March 6, 1980 Mayor Ralph Westlund and City Council Members City Hall 37 Washington Avenue West Hutchinson, MN 55350 "nson e0minanoomplIal CENTURY AVENUE J%lik&son, XinnEsola. 55350 TELEPHONE 612/587 -2148 Honorable Mayor Westlund and City Council Members: The Hutchinson Community Hospital is in the process of requesting bids for a new electrical generation system to be installed fiscal year 1980. The proposed cost for the entire project is to be in the amount of approximately $100,000. We have tentatively set the bid opening date for April 8, 1980, at 2:00 P.M. at the City Council Chambers. Please advise as to whether or not this schedule meets with your approval. Thank you for your consideration in the above mentioned matter. If you have further questions, please do not hesitate to contact me. Sincerely, INSON MMIJNITY HOSPITAL Philip G. Graves Administrator PGG /dj r 3/6/80 "An Equal Opportunity Employer" 9- VJ r M E M O R A N D U M DATE: — — March 4. 1980 — — — — — TO: Mayor and City Council — --------------=— — — — — — — — — — — — — — — — — FROM: Gary D. Plotz, — Administrative Assistant — -------------------- — — — — — — — — — — SUBJECT: Paint Striping Airport Runway -------------------------- - - - - -- The State Aeronautics Division, Department of Transportation, paints runways through Minnesota on a rotating basis every three to four years. The expense is only the cost of the paint. For the Hutchinson Airport, approxi- mately 20 gallons would be used. Total cost would be $100 -150. There is no charge for labor. We have utilized the same agreement in the past, and it has worked out very well. Approval is recommended. o /ms cc: Airport Commission 9- �'- RESOLUTION NO. 6496 BE IT HEREBY RESOLVED by the City Council /Commission /Board of the City of Hutchinson , in McLeod County, Minnesota, duly convened in a session this 11 day of March 19 80, that the Mayor and the City Clerk be and hereby are authorized to sign an agreement for Paint Striping of the Municipal Airport Runways and Taxiways with the State of Minnesota, Department of Transportation, Division of Aeronautics. Duly passed, adopted and approved this 11 day of March , 1980 Corporate Seal of the Municipality Mayor/Chairman Date March 11, 1980 Clerk /Auditor /Secretary Date March 11, 1980 State of Minnesota County of McLeod SS City of Hutchinso&' I, Gary D. Plotz , duly appointed, qualified and acting Clerk/ Secretary of the City of Hutchinson in McLeod County, Minnesota, hereby certify that the above is a true and correct copy of a resolution passed, adopted and approved by the Council of said City on March 11 1980 Gary D. Plotz, City Clerk Mn /DOT 8031 (12 -79) AGREEMENT FOR PAINT STRIPING OF AIRPORT RUNWAYS This Agreement, made this 11 day of March , 1980 , is by and between the City- Airport Commission - State of Minnesota, hereinafter called the State, and the County Board of Hutchinson , Minnesota, hereinafter called the Municipality. WHEREAS, The Municipality owns and operates an airport and it desires to improve it by marking the airport runways and taxiways; WHEREAS, The State desires to aid the Municipality in said marking; NOW, THEREFORE, The parties hereto, in consideration of their mutual promises, hereby agree, as follows.: 1. The State will provide such equipment, materials, and employees required to operate such equipment, to mark such runways and taxiways on the airport owned by the Municipality during the period November 16, 1979 to November 15, 1989, as is deemed necessary by mutual agreement; 2. The Municipality shall assist the State employees as necessary during the period oft me required to mark such - ,ruuFmys >and taxiways; 3. The State will provide the paint necessary to mark such runways and taxiways and will submit, each time the airport has been marked, an invoice for the cost of paint to the Municipality; 1 4. The Municipality shall reimburse the State for said cost of paint within ,. sixty (60) days of receipt of invoice; and 5. The. Municipality hereby designates Marlow V. Priebe , Name 37 Washington Avenue West , (612) 879 -2311 to be the person who will Address Phone Number assist in the coordination and authorization of this project. 6. Sweeping of runway, when required, shall be the responsibility of the Municipality. 7. This Agreement shall continue until November 15, 1489, unless earlier terminated by either of the parties upon thirty (30) days written notice. Notwithstanding the foregoing,continuation of this Agreement beyond June 30th. of any year is contingent upon appropriation of State funds sufficient and appropriate, in the State's sole judgement, for the performance of the State's obligations hereunder. In the event that such funds are not appropriated, the State may cancel this Agreement upon fifteen (15) days written notice to the Municipality. No penalty.shall in any way be assessed against the State or any of its agencies or employees as a result of such cancellation. Approved: Department of Administration By Authorized Signature Date Approved As To Form And Execution: Special Attorney Date It will be the responsibility of each Municipality in executing this form to determine that all provisions of their municipal charter and appli- cable state laws have been strictly followed. (SEAL) State of Minnesota Department of Transportation Division of Aeronautics By Assistant Commissioner Date Municipality - CITY OF HUTCHINSON By Title Mayor Date March 11, 1980 and By Title City Clerk Date March 11, 1980 (Resolution To Be Attached) (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 March 4, 1980 TO: Mayor and City Council FROM: Director of Public Works SUBJECT: Pickup Replacements We requested three (3) pickups in the 1980 budget for the Street Department at an estimated cost of $18,000. We now request approval for the purchase of two (2) 1980 GMC pickups for the Street Department at a cost of $4,844.08 each, or a total of $9,688.16 from Swanke, Inc. of Hutchinson. The proposal from Plowman's, Inc. was $5,010.00 each and Wigen Chevrolet was $4,865.00 each. We requested one (1) pickup in the 1980 budget for the Park Department at an estimated cost of $6,000. We request approval for purchase of one (1) 1980 GMC pickup for the Park Department at a cost of $4,844.08 from Swanke, Inc. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe Director of Public Works pv cc: Ken Fred q__ /1"1 T KDA AND A KING. DUVALL. ANDERSON AND ASSOCIATES. INCORPORATED ENGINEERS ARCHITECTS PLANNERS 2500 AMERICAN NATIONAL BANK BUILDING SAINT PAUL, MINNESOTA 55101 February 25, 1980 612:292 -4400 Honorable Mayor and City Council City of Hutchinson, Minnesota Hutchinson, Minnesota 55350 Re: Supplemental Agreement Engineering Services - Commission No. 7230 Gentlemen: for Architectural and Fire and Police Building 27 ?F�9 nv This Supplemental Agreement for architectural and engineering services is in con- nection with additional schematic design work for the proposed Fire and Police Building. The additional work is necessary because a new site has been selected and only a small percentage of the design accomplished for the Fire and Police Building, proposed to be located on a site east of Library Park, can be directly applied to the new site. Conse- quently, the schematic design must be revised to fit the new site considering site con- figuration, public safety, vehicular access, parking, surrounding land use, solar orien- tation, etc. Compensation for our services to perform the additional work will be on a cost basis as set forth in our original agreement with the City of Hutchinson. We agree that our charges for the additional work required will not exceed Five Thousand Dollars ($5,000). The charges for our services in connection with Items A, B, C, and D as described in our agreement with the City of Hutchinson dated July 20, 1979, will be increased from $15,000 to $20,000. The additional $5,000 is above the total "not to exceed" amount. We are willing that this letter constitutes a contract between Toltz, King, Duvall, AnBerson and Associates, Inc. and the City of Hutchinson upon the signature of a properly authorized official of the City of Hutchinson. ACCEPTED: CITY OF HUTCHINSON, MINNESOTA By Title Date Respectfully submitted, TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED est y J. H c k son, AI 4AI Associate ell Wayne son, AIA Vice resident - Treasurer 7 (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 March 5, 1980 TO: Mayor and City Council FROM: Director of Public Works SUBJECT: Preventive Maintenance Agreement Attached is our renewal of the maintenance agreement for our equipment at the Sewage Treatment Plant. We have found this maintenance to be satisfactory and recommend its continuance. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe Director of Public Works pv attachment 0 cc: Ken Merrill Finley Mix ER PROCESS/ EQUIPMENT, Incorporated.... ncorporated ; . 6032 West 37th Street, Minneapolis, MN 55416, (612) 920.5525 22 January, 1980 City of Hutchinson Hutchinson, MN 55350 ATTENTION: Mr. Finley Mix SUBJECT: Service and Service Contract Dear Finley, The situation in the service department is that we have a service rate for service contracts that is cheaper than the normal service charges charged to customers that call us on a daily or day -to -day basis. The normal.rate for service on a day -to -day basis is $340 a day plus mileage of .35 per mile, where our standard service contract rate is $300 per day plus .35 per mile. This gives a customer a discount in our service charges that will help them to realize an additional break in their cost of main- taining their equipment. On a six day service contract versus six days of called -in service, you would experience a savings of $240. ° I hope I have helped in any of the questions that may have pertained to the service contract. If there are any questions that I haven't been able to answer, please call me and I will be glad to help you in any way that I can. Thank you. Sincerely, Tim Kowalke'' TK:pb .. A P P L I C A T I O N E N G I N E E R S... POWER - PROCESS.: EQUIPMENT, Incorporated ; 6032 WEST 37th ST., MINNEAPOLIS, MINN. 55416, Phone 920 -5525 Quotation 30 January, 1980 0180022 City of Hutchinson Hutchinson, MN 55350 ATTENTION: Mr. Finley Mix SUBJECT: Service Contract Dear Finley, We propose to furnish a service engineer for six days (including travel time) over a two year period as foll 1 day each March, 1 day each August or September, 1 day emergency call. The instruments.to be maintained are as follows: 5 - Air Flow Indicators, 1 - 854 Valve Positioner, v 1 - Ratio Set, 1 - Robertshaw 2 -pen Recorder, 1 - Robertshaw Totalizer, Model 521, 2 - Sewage Flow Transmitters, Type 25 The work -to be done includes testing and calibration and repair as required to maintain the equipment in op- timum operating condition. Total Price of Contract------------------------- - - - - -- Additional conditions applicable to this contract are listed on the attached sheet. The contract is payable quarterly at the rate of $251.25. Thank you for your consideration of Power Process. If you have any questions, please give me a call. TERMS: Net 30 Days F. O. B. SHIPMENT Please Address Order To PAGE 1 $ 2,010.00 POWER- PROCESS EQUIPMENT, INC. 6032 West 37th Street, Minneapolis, Minn. 55416 By Tim Rowalke /pb POVPEB- PHOCEM Eg11PM11L L- crrporcttad MAINTENANCE CONTRACT FOR THE CITY OF HUTCHTNSON This maintenance contract is subject to the following terms and conditions: 1. Power Process will maintain the instrumentation described in -the attached schedule with our own service staff to keep Your equipment operating properly. 2. Preventative maintenance will be performed during regular working hours of our regular working days. This will in- clude--calibration checks, visual examination, adjustment as required, cleaning and lubrication of the equipment. 3. Emergency service is not included as part of this contract, except as noted. However, if the emergency is close to the time of our standard service call, we could use that in lieu of the standard service call. This emergency service would be done during the regular working hours of our regular working day. During other than regular work- ing hours, we will bill you only for the overtime portion of the hourly charge if it is being used against a regular trip. Otherwise, our charges will be at our standard rate. 4. No parts are included in this contract. We assume all parts necessary for maintenance will be available Qt your If we do furnish any parts, they wii:. ?;_ bi. '.ed at our . regular billing price. 5. Either party may terminate this agreement by giving_ a 3- ay written notice prior to the anniversazy date of this agree- ment. 6. Payment of this contract will be made on a quarterly basis, beginniinq th,-, first day of the quarter foll.owir; ri the start of this contract. 7. This contract price may be adjusted bi- annually, based upon changes in prevailing cost of labor, as compared to such cost at the beginning of this contract. Notice of this adjustment for a succeeding year shall be sent to you 45 days prior to the date after which such adjustment will become effective. 8. No to >: or o ±.hei governmental charge with respect to the servires or materials is included in this contract orice. r •;� <` -2311 (612)879 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 March 5th, 1980 TO: Mayor and City Council FROM: Director of Public Works SUBJECT: Preventive Maintenance Agreement Attached is our renewal of the maintenance agreement for our filter bed equipment at the Water Treatment Plant. We have found this maintenance to be satisfactory and recommend its continuance. Sincerely, CITY OFHUTCHINSON Marlow V: Priebe Director of Public Works pv attachment cc: Ken Merrill Dick Nagy 0 ICI Infilco Degremont Inc Water and Wastewater Treatment City Of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Attn: Mr. Marlo V. Priebe Director Of Public Works Re: Service Contract SCA -021 Gentlemen: Koger Executive Center Box K -7 Richmond, Virginia 23288 Telephone 804 285 -9961 Telex 827464 February 28, 1980 The above - referenced Service Contract with our firm has been in effect for one year now. Enclosed please find two (2) copies of our Service Contract Rate Revision Notice and a copy of your original signed Service contract for your reference. It is important that you acknowledge the new per diem rate that will apply for the next term of the contract. This rate applies only should you order extra trips to your plant. To continue the contract for the next term, please sign and return one (1) copy of the enclosed revision notice for our records.. Prompt return of the notice will avoid any misunderstanding concerning continuation of this service arrangement. Enclosures: 3 RLB /1ST /F Yours sincerely, R. L. Beebe, Manager Field Service Department III Infifco Degremont Inc Water and Wastewater Treatment Koger Executive Center Box K -7 Richmond. Virginia 23288 Telephone 804 285 -9961 Telex 827464 Contract No. SCA -021 SERVICE CONTRACT RATE REVISION NOTICE In accordance with the Terms of Service Contract No. SCA -021 IDI has the right to periodically review and adjust the Service Contract Rate to-compensate for increased costs to provide such Service. IDI is pleased to inform you the Original Contract Rate will continue in effect during the twelve (12) month period just beginning. Please be advised, however, the Revised Prevailing Per Diem Rate in effect and applicable only to special trips requested by you is currently $325.00 per day. All other terms of the original Service Contract will continue to remain in effect. IDI: — (14R --� By Title Date PURCHASER'S AGREEMENT: Company Name By Date R- 7704B- Altered Title II Infilco Degremont Inc Water and Wastewater Treatment Koger Executive Center Box K -7 Richmond, Virginia 23288 Telephone 804 285 -9961 Telex 827464 Contract No. SCA -021 SERVICE CONTRACT RATE REVISION NOTICE In accordance with the Terms of Service Contract No. SCA -021 IDI has the right to periodically review and adjust the Service Contract Rate to compensate for increased costs to provide such Service. IDI is pleased to inform you the Original Contract Rate will continue in effect during the twelve (12) month period just beginning. Please be-advised, however, the Revised Prevailing Per Diem Rate in effect and applicable only to special trips requested by you is currently $325.00 per day. All other terms of the original Service Contract will continue to remain in effect. IDI: p By Title Date PURCHASER'S AGREEMENT: Company Name By Title Date R- 7704B- Altered _. 7. Infilco Degreniont Inc h:nn'•i I •r'n!r7r (.�'nl� t Iii,. H. {��I��I�hnttr•f1U�1 Jfi!� r {�Ilil ' It -1, r. 132/466, Contract No. SCA -021 SERVICE CONTRACT This Service Contract, after acceptance by IDI, entitles the Purchaser to two _ Service Call(s) by an IDI Service Engineer during each twelve (12) month period while this Contract is in force. Each Service Call will cover a period of _one eight (8) hour dayls) and will be scheduled so that no less than f ive months nor more than .seven_ months will elapse between Service Calls. Each Service Call will, with Purchaser's assistance as needed, include any necessary operating adjustments to IDI equip - mr!nt, a review of Purchaser's operating records, a presentation of new techniques and procedures, tests of chemical efficiency, as well as a written report of the Call. The Original Contract Rate for this Service is $ 600 per year, effective upon the date of IDI's acceptance, and shall be paid in two equal installment(s) of $300 after each Service Call is made. After the first year, this Contract Rate is subject to adjustment periodically. Written notice of Rate adjustment will be provided by IDI permitting the Purchaser to continue this Service Contract at the Revised Rate. If more than one day(s) is /are authorized on any one call, the additional charge will be in accordance with. the Contract Rate in effect and prorated on an hourly basis with a minimum charge of four (4) hours. Overtime rates will be charged for time in excess of eight (8) hour days at one - and - one -half the normal rate. Special trips, in addition to those listed above, may be requested. These are chargeable at IDI's prevailing Per Diem Rate in effect at time the Service is performed plus actual travel and living expenses round -trip from the nearest IDI Service Office. The Per Diem Rate 'currently in effect is $ 300 per day. 4 All charges are payable on receipt of our invoice. The original term of this Contract shall be for a period of twelve (121 months from date of IDI's acceptance and shall be automatically extended for twelve (121 month periods unless terminated by either party by: (a) Purchaser's rejection of IDI's rate revision notice, or (b) either party giving ninety (90) days written notice prior to the expiration of the original or any extension term. IDI's service schedule is subject to advance planning as well as events or occurrences beyond its control. A service call schedule will be arranged promptly in response to Purchaser's request, subject to prior commitments. IDI, in providing any Service hereunder, will do so in a predominantly advisory capacity and does not assume responsi- bility for the acts of others. IDI SHALL NOT BE LIABLE IN ANY EVENT, CONTRACT, TORT OR OTHERWISE, FOR SPECIAL, INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES. PURCHASER'S :AGREEMENT: City of Hutchinson Company Name By ��I Title t _ Eebr_1.ary 14J_979 Date 114VOICING ADDRESS: 37 Washington Avenue West Street or P.O. Box Hutchinson, MN 55350 City, State, Zip Code R .776 A IDI'S ACCEPTANCE: 1j �1 a.).Rftx_�._P1anager By NOY Service Department Title _ February_ 23. 1979 Date (612) 879 -2311 HUTCH; O /7"Y OF HUiCi'- fltl/SON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 March 5th, 1980 TO: Mayor and City Council FROM: City Engineer SUBJECT: T.H. 15 North Improvements In order to have the Department of Transportation consider improvement of T.H. 15 North (Main Street) from Fourth Avenue North to Fifth Avenue North, a resolution is required from the City. Attached is a recommended resolution. MA attachment 0 Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer q--L, r r RESOLUTION NO. WHEREAS, the State of Minnesota, Department of Transportation, proposes to make certain improvements at the intersection of T.H. 7, 15 and 22 (Main Street and Fourth Avenue North in the City of Hutchinson, and WHEREAS, it is the desire of the City that improvement of a portion of Trunk Highway No. 15 (Main Street North) from Fourth Avenue North to Fifth Avenue North, be made in conjunction with the aforesaid proposed improvement. BE IT RESOLVED by the City Council of the City of Hutchinson, that the Minnesota Department of Transportation, is requested to provide for improvements on the aforesaid portion of Trunk Highway No. 15 consisting particularly of storm sewer, curb and gutter and concrete surfacing, the width of said surfacing to continue to be variable. It should be from 51 feet face to face of curb at Fourth Avenue North to 55 feet face to face of curb at Fifth Avenue North, and this shall be considered construction and improvement of said roadway, to a greater width and capacity than is necessary to accomodate normal trunk highway traffic. BE IT FURTHER RESOLVED that the City Council of the City of Hutchinson, will continue to restrict parking on both sides of Trunk Highway 15 (Main Street) from Fourth Avenue North to Fifth Avenue North to provide the greater capacity than is necessary to accomodate normal trunk highway traffic. BE IT FURTHER RESOLVED that following approval by the Minnesota Department of Transportation, for said improvements of said trunk highway and before a contract is awarded for the construction of said improvements, the City shall enter into an agreement with the State which shall provide that the City shall pay not less than 25% of the cost.of construction of work performed on said roadway of greater width and capacity than is necessary to accommodate normal trunk highway traffic, that the City shall pay its proportionate share of the cost of constructing necessary underground drainage structures computed on the basis of areas drained by such structures, and, if the State lets the construction contract, shall deposit with the State at the time such agreement is entered into, a sum equal to an estimate of the City's share of such construction costs as prepared by the Minnesota Department of Transportation. The City shall, in addition to paying its proportionate share of the cost of the proposed work, obtain at its sole cost and expense all necessary right of way easements and construction permits for the work to be performed outside the limits of the trunk highway or established City streets, together with all drainage outlet rights where necessary. Such easements, permits and rights shall be obtained and satisfactory evidence thereof, furnished the Department of Transportation before any contract for the proposed work is awarded. Adopted by,the Council this day of March, 1980. Gary D. Plotz, City Clerk Ralph D. Westlund, Mayor DATE March S, 1980 POLICE DEPARTMENT MEMORANDUM TO; Mayor and City Council FROM: Dean M. O'Borsky, Chief of Police &W� SUBJECT: Hiring Part -time Dispatchers I recommend that we hire Sandra Cornell, Nancy Redetzke and Nancy Schultz as part -time dispatchers. They will fill in on days off, sick days, vacation days and also while Pam Isaacson is on maternity leave. 1% REGULAR COUNCIL MEETING March 11, 1980 WATER 4 SEWER FUND American Payment Center deposit box rental $ 36.00 BousteadElectric Co. repairs 403.15 Central District Services gasoline 489.42 Commissioner of Revenue Feb. sales tax 160.90 Crown Life Ins. Co. dental insurance 73.12 Dearborn Chemical Corp. chemicals 189.50 Equitable Life Ass.Society long term disability ins. 26.92 Farm & Home Dist. Co. supplies 16.29 GTC Auto Parts supplies 1.55 Glendenning Motorways freight charges 20.13 Hutchinson Utilities electricity $ gas 7647.79 Industrial Supply Co. supplies 12.58 Junker Sanitation refuse charges 10,789.22 Krasen Hardware Hank supplies 9.08 Leef Bros. uniform rental 59.20 Finley Mix % safety shoes 10.00 Mn. Valley Testing Corp testing 287.80 Munitech Inc. repairs 430.98 McCarthy Well Co. repairs to well 3788.90 Plaza OK Hardware supplies 59.95 Quades supplies $ repairs 181.75 Rutz Plbg. & Htg. repairs 48.18 Sorensen Farm Supply supplies 15.14 Standard Printing envelopes $ decals 596.45 St. Paul Life Ins. life insurance 34.17 Cash Drawer #4 ' postage 8.88 State Treasurer PERA 209.41 Hutchinson Telephone phone service 72.56 $ 25,678.93 0 ;e1r►i : - 11 X Larry Hoff first aid class -fire $ 12.00 Richard Yoch swimming refund - recreation 7.00 David McGraw swimming refund - recreation 7.00 Keith Todd swimming refund - recreation 7.00 Harvey E. Sustacek swimming refund- recreation 7.00 Mrs. Janice Dolezal subpoenaed witness - police 12.28 Jerry Korsbon subpoenaed witness = police 27.10 Ron Kirchoff seminar 64.42 Clifford Paulsen conference 25.84 Wendell Mathews conference 4.10 City Employee Fund funds from coke co. 16.40 Improvement Bond Fund interest from bank 1876.99 Hugh 0. Strawn 1980 dues -fire marshall 5.00 Fire Inst. Assn of Mn. 1980 dues -fire marshall 5.00 Hutch Hospital Auxiliary council workshop 76.25 Credit Bureau investigation- police 21.15 The Interstate Medical Center investigation - police 9.50 Bred Well Inc. trimming trees 2979.97 Clark Landscaping trimming trees 6499.70 -2- Abbot Electronics s supplies= recreation 1 1.80 Albinsons s supplies -eng 4 bldg.inspector 9 90.60 Allen Office Products s supplies - police & rec. 2 23.65 American Linen Supply l laundry service =city hall $ armory 3 31.65 Am. Welding Supplies s supplies- street 3 30.60 Accuease Systems Inc. f filing cabinet $ forms - recreation 1 1329.50 Brinkmans f films & processing -rec.- police 1 117.34 Century Camera Inc. p photo lamp -fire marshall 2 22.78 Copy Systems Inc. o off set repairs 5 54.88 Central District Services g gasoline 3 3758.15 Coast to Coast s supplies 8 88.26 Coca Cola Bottling s supplies -arena 4 48.75 Copy Equipment Co. s supplies -eng. 2 287.11 Crown Life Ins. Co. d dental insurance 1 1221.34 Culligan r rock salt & monthly service 4 41.20 Chas. Olson & Sons s supplies- street 2 265.10 Div. of Boiler Inspection 4 4th class license- street 6 6.00 Dostal & Oleson h heating oil- library 7 775.20 Don Peterson Construction w window glass 2 290.02 Earl F. Anderson s signs- street 1 148.78 Equitable Life Assurance Soc. l long term dis.insurance 3 381.11 ERickson $ Templin s snow plowing- street 1 1054.00 Farm $ Home s supplies- street $ park 1 165.66 Family Rexall Drug s supplies 8 84.72 Floor Care Supply s supplies- street =arena 5 580.65 GTC Auto Parts s supplies -rec.- street - police -park 4 404.44 Gambles s supplies -arena 5 5.25 Gopher Sign Co. 1 s supplies- street 1 176.53 G.F. Nemitz Sons p plastic installed -park 4 46.50 Henkes Cafe d dispenser cups 2 25.74 Henrys Candy Co. s supplies -arena 3 398.32 Hutch Drug f film- police 5 50.00 Hutch Iron & Metal i iron -park 9 9.75 Hutch Leader o advertising- police- arena = eng.cc 2 209.55 o a exam of police 2 24.00 Hutch Utilities e elec. $ gas 1 14,321.82 Hutch Wholesale s supplies 5 597.86 Hutch Vet Clinic d dispose of dogs - police 2 28.00 Honda of Hutchinson s supplies -park 1 10.00 Ink Spots s supplies $ printing- police - rec.fire 1 148.00 IBM 2 2 typewriters 1 1728.00 Internal Revenue Service f federal excise taxes - airport 7 731.47 Jahnkes Red Owl s supplies -arena 3 355.05 Jims Auto Salvage s supplies- street -park 1 19.00 Johnson Motor Co. r repairs= street 1 1431.48 Kokesh s supplies- recreation 3 389.16 Krasen Hardware Hank s supplies - library 1 1.23 Key City Sports s supplies- recreation 1 184.50 L $ P Supply Co. 2 2 chain saws -park 3 389.79 Lamberts Standard c car washings - police 1 15.75 Leef Bros. u uniform rental 3 310.30 Logis c computer charges 1 1637.00 Lloyd Schlueter m march car allowance -fire 3 30.00 MRpA e entry fees - recreation 6 60.00 Mn Good Roads Inc. 1 1 1980 subscription 6 60.00 79.80 Meades 66 Station g gas-arena -3- Wards supplies - park - police 136.96 Marilyn Swanson coffee - planning 7.99 McGarvey Coffee Inc. coffee - police 68.00 Mikes Pro Shop supplies- recreation 473.90 Modern Office Supplies furniture - recreation 906.40 Ralph Neuman march car allowance 35.00 New Ulm Wholesale supplies =arena 59.25 S.A. Nies supplies -fire 39.90 Oswald Pub. Co. supplies -legal 28.73 Plaza OK Hardware supplires- street -park 173.80 Gary Plotz march car allowance $ reimbursement 167.91 Plowmans Inc. supplies- street 20.15 Marlow Priebe registration fee 20.00 The Patco Co. supplies- street 116.98 Quades repairs - generator check 64.55 Rannow Electric electrical repairs 22.40 Rockite Silo Inc. supplies- street 49.00 Rutz Plbg. & Htgs. repairs -city hall - armory 240.15 R. $ R. Specialties Inc. supplies -arena 23.65 St. Paul Book & Stationery supplies 78.88 Shell Oil Co. gas - police 16.42 Simonson Lbr. Co. supplies- street - police" 15.96 Hazel Sitz workshop mileage 24.70 Sorensen Farm Supply supplies- street 35.45 Standard Printing decals -park- street 990.00 State Treasurer rental lease -park 1.00 St. Paul Life Ins. life insurance 500.82 Texgas Corporation supplies- street 60.97 Trails End Inc. repairs - police. 101.80 Tri -Co. Water Cond. salt -arena 11.80 United Bldg. Center supplies - eng.street -park 50.83 Xerox Corporation contract payment & maintenance 264,.79 Ziemers Grocery supplies -eng- transit - development 33.19 Zahl Equipment Co. repairs- airport 84.98 Wallys Tire repairs- street 46.00 West Pub. Co. legal books 30.00 Myron Wigen Chev. Co. supplies -park- 1.80 Elden Willard seminar 30.90 Wesley Pharmacy film-fire 28.64 Cash Drawer #4 supplies 27.20 Co. Treasurer drivers licenses fees for county 117.50 Crow River Press Inc. supplies 103.48 Hutch Hospital alcohol tests - police 16.00 State Treasurer PERA 3029.15 Teply Equipment Inc. supplies -park 186.55 Hutch Telephone Co. phone service 1571.07 Northland Beverages supplies -arena 173.15 $ 56,728.59 MUNICIPAL LIQUOR STORE Old Peoria Company liquor $ wine Municipal Liquor Store petty cash items Twin City Wine Co. liquor $ wine Griggs Cooper $ Co. Inc. liquor $ wine Ed Phillips $Sons Co. liquor $ wine Ed Phillips & Sons Co. liquor $ Wine Old Peoria Co. liquor & wine Twin City Wine Co. liquor & wine Griggs Cooper $ Co. liquor & wine Coca Cola mix A.J. Ogle Co. beer Friendly Beverage Co. beer Lenneman Bev. Co. beer & mix Locher Bros. beer Triple G beer American Linen Supply laundry Hutchinson Telephone Co. phone service Hutch Cold Storage 0 contract payment Nationwide Papers paper bags City of Hutchinson reimbursement Ed Phillips & Sons liquor $ wine Dept. of Revenue Jan.sales taxes Old Peoria Co. liquor $ wine Twin City Wine Co. liquor & wine Griggs Cooper Co. liquor & wine OFF STREET PARKING Charles Bell servicing meters The Harstad Co. supplies for meters BONDS OF 1976 RCM professional fees BONDS OF 1979 Atkinson Blacktop final on Proj. 79- 03- 04 -05 -06 Burlington Northern construction application 1146.12 32.12 2514.24 2487.27 1138.21 723.56 1490.42 796.01 1885.12 133.75 260.50 1407.80 6194.80 6779.20 6965.35 19.80 31.67 150.00 379.50 6000.00 1225.83 2451.84 849.01 577.22 2181.54 $47,811.88 $165.00 126.23 $29-1.23 $561.60 $2941.17 940.00 3881.17 M E M O R A N D U M FOR YOUR INFORMATION DATE: -- March-10,-1980 ---—- - - - - -- TO: Mayor and City Council — — — — — — — — — — — — — — — — — — — — FROM: Gary D. Plotz, Administrative Assistant — — — — — — — — — — — — SUBJECT: League Position of Interest Rates — -- — — — — — — — — — — — — For your information, the "interest rate ceiling" bill'supported by the League of Minnesota Cities utilizes the following formula: "The higher of 8% or 2% less than the monthly index of long term government bonds, as pub- lished in the Treasury Bulletin." /ms a FROM: R. Thomas Gillaspy State Demographer' FOR YOUR INFORMATION Thank you for your cooperation in providing the housing unit informa- tion we requested for preparing your population estimate. Using this information together with estimates of occupancy and persons per household and of the group quarters population, we estimate your population as of January 1, 1980 to be g,L4 5 'A This is based on our calculation of a total of 3, -3 housing units in your city as of January 1, 1980. Although there will be a census or complete head count of each city and township's population on April 1, 1980, the official results for this census will not be available until Spring, 1981. In the meantime, this office's January 1, 1980 estimate will be used for calculation of 1981 aids and levy limits. 'Unlike past years, you do not need to pass a res- olution adopting this population estimate for calculation of local govern- ment aids or levy limits. All population estimates are subject to some error; however, if you feel there is a major error (more than 5 -10 %), please contact Sally Findley, of my staff at (612) 296 -2726 within two weeks. Challenges can be based on corrections to the number of building permits, vacancy rate, or group quarters populations submitted to-us. Unless we hear from you by March 24, 1980, we will forward the estimate given above to the Department of Revenue for its calculations. RTG:SEF:dlg AN EQUAL OPPORTUNITY EMPLOYER O V. I COALITION OF OUTSTATE CITIES MINUTES February 28, 1980 Minnesota Club - St. Paul FOR YOUR INFORMATION PRESENT: Harold Johnson, Donald Pauley, Stewartville; Roberta Anderson, Tom Mealey, Owatonna; Ed Powderly, R. B. Tubbesing, Red Wing; Dick Hoglund, Willmar; Herb Mocol, Bill Bassett, Mankato; Merlin Buchholz, Richard Voller, Granite Falls; Linda Berre, Marshall; Earl Laufen- berger, Dave Sollenberger, Winona; Darell Stacey, Austin; Ben Grazek, Bob Haarman, Sauk Rapids; Amer Malinen, St. Cloud; Mel Olson, Jim Nitchals, Fergus Falls; John Patton, Dave Childs, Blue Earth; Don ...Slater, Duke- Addicks, -,Stan Peskar, League of Minnesota Cities. 1. CALL TO ORDER: Alderman Anderson, President of the Coalition,_ called the meeting to order at 10:18 a.m. Minutes of the meeting of January 17, 1980 were approved as presented. On motion by Herb Mocol, seconded by Bob Haarman, the financial report for the year ending December 31, 1979 was approved, all present voting aye. 2. LMC CONFERENCE - DULUTH: Dick Hoglund moved that a meeting be held in Duluth during the LMC conference, Friday morning June 13 and the LMC be asked to select a place. Jim Nichals seconded. All voting aye, the motion passed. 3. INITIATIVE AND REFERENDUM: Don Slater and Duke Addicks explained the position of the LMC Board of Directors to the Governor's proposal for Initiative and Referendum. After discussion Herb Mocol moved that the C.O.O.C. support the IMC position. Bill Bassett seconded. All voting aye, the motion passed. A. PROPOSED BUILDING CODE BILL: Duke Addicks presented copies of a proposed bill, drafted by the Building Codes division of the Dept. of Administration, Represent- atives of the division explained the provisions of the proposed bill and asked comment from the members of the C.O.O.C. After extensive discussion Herb Mocol moved that the C.O.O.C, support the proposed- bill if the portions stipulating a need for a positive affirmation by a city council to continue an existing code are deleted. Earl Laufenberger seconded the motion. All voting aye, the motion passed. 5. PROPOSED BILL ON EXTENSION OF SUBDIVISION REGULATIONS: Duke discussed the proposal of the township associations for amending the authority of cities to extend subdivision regulations to make them only coincident with the extension of zoning authority, and the LMC's proposed compromise which would establish a joint board (City - County- Township) to enforce subdivision and zoning regulations within two miles upon proper .petition of township or county board. Minutes February 28, 1980 Coalition of Outstate Cities Page two 6. PROPOSED COLLECTIVE BARGAINING AMENDMENTS: Don Slater discussed with the C.O.O.C. the proposals to amend the laws re collective bargaining, providing an expanded "right -to- strike" upon 10 days notice at the expiration of a contract. He asked the members to consider some compromises (such as expanded or improved, definition of "supervisor" and removal of Police Chief from Civil Service) as trade off for support of the proposal. 7. MISCELLANY: Further discussion was entered on the question of "initiative and referendum." Discussion of a bill to permit townships and school districts to establish tax increment districts was also entered. 8. LUNCHEON: Luncheon was served 12 :15 to 1:15 9. POST BOARD: Stan Peskar discussed P.O.S.T., Local Police and Fire pension plans, V and bills before the legislature to effect cures for them. He indicated that a proposal by the City of St. Paul is seemingly being better received than the bill expressing the IMC's position. Herb Mocol moved that the C.O.O.C. support the LMC's position and that notice of that support be sent to legislators and Mayor Frazer of Minneapolis. Earl Laufenberger seconded. All voting aye, the motion passed. 10. MINICIPAL BONDS - INTEREST RATES: Questions were raised by representatives from Red Wing about the progress of bills to allow increased integest for Municipal Bonds. After a great deal of discussion Earl Laufenberger moved that the C.O.O.C. members contact their Senators and Representatives to support the removal of the maximum allowable rate of 7% on Municipal Bonds and to remove the limitation of 8% which a city can charge on special assessments. Herb Mocol seconded the motion. All voting aye .,the motion passed. 11. There being no further business to come before the C.O.O.C. the meeting adjourned at 1:40 p.m., peace and harmony prevailing. Respectfully submitted, Thomas E. Mealey Secretary - Treasurer REPORT OF BUILDING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION JANUARY 1979 - DECEMBER 1979 FOR YOUR 1NFORMATION �SECTION I - HOUSEKEEPING RESIDENTIAL BUILDINGS, EXCLUDING ADDITIONS AND ALTERATIONS Item No. PRIVATELY OWNED PUBLICLY OWNED Number frost of Construction Number CASt Og Construction Buildings Housing Units Buildings Housing Units One- family houses, including semidetached, row and town 001 32 32 $ 1,670,977 - - Two-family buildings ir•ee.- and four. - family buildings 002 003 1 1 2 4 $ 59,265 $ 162,153 - - - - - - Ifve.- or more - family buildings 004 1 25 $ 678,115 - - - TOTAL (001 - 004) 094 35 63 $ 2,570,510 - - - Moved or relocated buildings Mobile homes 005 300 10 36 5 36 - - - - - - - - TOTAL (005 & 300) 46 41 T- - - - ;SFCTTON III - DEMOLITION AND RAZING OF BUILDINGS Item PRIVATELY OWNED PUBLICLY OWNED Number Number No. Buildings Housing Units Buildings Housing Units One - family houses, including semidetached, row and town 231 3 3 - All other buildings and structures 240 3 - - - TOTAL (231 T, 240) 6 3 - 6J'1-,CTTON TV - NEW NONRESIDENTIAL BUILDINGS Item PRIVATELY OWNED PUBLICLY OWNED Number of Number of No. Buildings Cost of Construction Buildings Cost of Construction (;!uirches and other religious buildings 009 1 $ 165,303 - - fndustrial buildings 010 2 $ 278,641 - - ')esidenti.al garages and carports iblic works and utilities buildings 012 016 41 - $ 132,348 - - 1 - $ 100,008 .schools and other educational buildings 017 1 $ 960,000 - - Stores and other mercantile buildings 018 2 $ 523,296 - - Other nonresidential buildings StruCtureS other than buildings 019 020 4 37 $ 165,000 $ 80,802 - - - - TOTAL (008 - 020) 140 $2,305,390 1 $ 100,008 SECTION V - ADDITIONS, ALTERATIONS AND CONVERSIONS PRIVATELY OWNED PUBLICLY OWNED Number of Cost of Construction Number of Item No. Permits Cost of Construction Permits Cost of Construction Housekeeping residential buildings 021 277 $ 648,878 1 $ 500 `A11 other buildings and structures 022 63 $2,745,867 10 $ 85,829 TOTAL (021 & 022) 340 $3,394,745 11 $ 86,329 league March 3, 1980 K iD minnesota cities TO: Mayors, Managers, Administrators and Clerks FROM: Arlin Waelti, Legislative Representative RE: Municipal Bond Interest Rate Bill THE MUNICIPAL BOND MARKET IS SHUT DOWN IN MINNESOTA. Due municipal general obligation and municipal revenue bonds, cent interest limitation, are not salable in Minnesota. FOR YOUR INFORMATION to escalating interest rates, both subject to a seven per- The League of Cities municipal bond interest rate bill was introduced last week and is recorded as House File 2214 and Senate File 2227. SENATOR MARV HANSON, Hallock is the chief author in the Senate and REP. WILLIAM SCHREIBER, Brooklyn Park, is the chief author in the House. This bill is considered to be a priority item and will have preference on the House Tax Committee hearing agenda. PLEASE CALL YOUR LEGISLATOR IMMEDIATELY AND ASK THEM TO SUPPORT THE HANSON- SCHREIBER MUNICIPAL BOND INTEREST RATE BILL. The authors on the bill that your legislators s ould be supporting are: Senate SENATOR HANSON, Chief Author Senator Steve Keefe, Minneapolis Senator Doug Johnson, Cook Senator John Keefe, Hopkins Senator Ron Sieloff, St. Paul House REP. SCHREIBER, Chief Author Rep. Harry "Tex" Sieben, Hastings Rep. Jim Casserly, Minneapolis Rep. Carl Johnson, St. Peter Rep. Terry Dempsey, New Ulm The bill covers the five basic areas summarized below. A more detailed explanation of the provisions and their underlying rationale will be explained in next week's League Legislative Bulletin. The areas covered include (1) raising the allowable bond interest rates, 2 increasing the dollar limitation on negotiated issues, (3) raising the permissible assessment interest rate for special assessments, (4) raising the allowable interest rate on debt instruments, including tax anticipation certificates, and (5) providing a revision to the present limitations in July, 1981 to allow legislators to study the issue more thoroughly in the interim to assure that the above provisions are appropriate in view of the present market conditions. AW:cmt 3/3/80 300 hanover building, 460, cedar street, saint paul, minnesota 55101 C61 2) 222 -2661 RECORD RATES PLAGUE MARKET Soaring interest rates are causing. serious problems for state and local goverments which use the tax exempt market to fund cash flow requirements and essential capital improvements. Chaotic market conditions are producing rates substantially above previous record levels. States, cities, schools, counties, special districts and agencies with statutory interest rate limitations, regardless of name or credit rating, are without a market for their needed funds. Inflation is the guilty party. The Federal government, in its interest to restrict the supply and flow of money in the economy, has substantially increased the cost of money to banks borrowing through the Federal Reserve System. Secondly, in an effort to limit the supply of money, the Treasury has been willing to pay higher interest rates on their own certificates, notes, and bills making them more appealing to investors, thus creating competition for funds. High yielding returns on attractive money market instruments, certificates of deposit offered by banks and the new money market certificates only intensify this competition. We are now approaching the time of the year when many local governments fund their cash flow needs and a majority of communities use tax exempt funding to finance annual projects. Projects may range from public buildings, utilities and various improvements to mandated water and sewer programs. If you are not sure of funding sources, you might want to delay calling for bids on projects. Be sure to check with your architect or engineer. If you have additional questions or would like more information about rates and the market, call toll -free 1- 800 - 328 -8200 or 1- 612 - 338 -3535 (inside Minnesota). V i 1 Public Finance and Management N h, "u"W S L Z-- March 1980 1900 Midwest Plaza Building, Minneapolis, Minnesota 55.302 612% 338 -3535 800 328 -8200 Ch,t.ide Minnesota Interest Rate Revision High interest rates have caused many issuers with lower credit ratings to be shut out of the municipal bond market because of statutory limits on municipal interest rates. Underwriters and investors sought markets in other states (without these rate limitations) or purchased taxable federal agency obligations which provided returns in excess of the tax exempt benefit. Communities caught in this interest rate bind find they can not attract needed capital to provide essential improvements such as water and sewer. Projects are delayed and communities are forced to go through the expense of reoffering issues at a later date. In the interim, project costs are escalated, forcing cost estimates to be revised upward. As a result of these conditions, many states with rate limits below or near present interest rates have proposed legislation which would increase interest rate limitations. Minnesota for example, has several bills currently before the legislature :,relating to maximum interest ..rates. One bill, as it currently appears, would increase the maximum interest rate on tax - exempt obligations to the general market rate if sold at public sale or to a maximum of 10io if the tax exempt financing is purchased through negotiation. Such legislation raises concern by some that market rates as a whole will drift to a higher level. This is not necessarily true as evidenced by the last upward revision of the limit in 1969. Communities with lower ratings were allowed access to the bond market due to the higher ceiling if it was needed. The market for higher rated communities remained relatively stable. The purpose of current legislation is to allow interest rates to adjust to market conditions and to allow all communities, regardless of their rating, to enter the bond market for necessary funds. Announcement Evensen- Dodge, Inc. is pleased to announce the promo- tion of Karen S. Weiler to vice president of the firm. Ms. Weiler has been with Evensen -Dodge since 1976, serving as financial analyst to state and local government clients in survey research and debt an- alyses. Karen has prepared and presented economic and demographic data to public officials, investment bankers, and credit rating agencies. During her as- sociation with Evensen- Dodge, Ms. Weiler has attended �. national disclosure seminars of the MFOA, American Law Institute and American Bar Association. Ms. Weiler was guest speaker on disclosure requirements for local governments at the Minnesota Society of Certified Public Accountants convention. Ms. Weiler holds a Bachelor's degree from St. Cloud State University. Karen presently serves as vice president of the Twin City Investment Woman's Club. on EVENSEN- DODGE, INC. State and Local Government Bonds Week Ending Last Month Year Ago 2 -1 -80 1 -1 -80 2 -1 -79 "Bond Buyer's" Rev. Bond Index 20 - Bond Index 11 - Bond Index Placement Ratio "Bond Buyer's" 30 Day Competitive Visible Supply: Floating Supply Blue List: State and Municipal Bonds Sold - January 8.30 8.18 - -- 7.52 7.32 6.22 7.09 6.94 5.85 86.7 82.7 80.7 (in thousands of dollars) 781,715 977,894 1,152,975 2,793,463 987,249 3,322,959 803,547 2,695,165 U.S. Treasury Bills Al 1 ;6.614 A 16.863 Aaa P. 680 90 Day Yield 11.94 A 12.06 9.60 6.320 Aa 360 Day Yield 11.60 6.850 10.98 9.34 A Recent Bond Sales 6.723 A 6.972 A Amount Baa -1 7.310 A 6.481 Sale Date Issuer (000's) Purpose Run BBI Feb. 13 Goodhue Co., Mn. 495 G.O. Co. Bldg. 83/92 7.75 11 Elgin ISD No. 806, Mn. 670 Sch. Bldg. 83/95 7.75 7 Minneapolis, Mn. 14,000 Redevelopment 83/92 7.75 6 Council Bluffs, Iowa 1,500 G.O. Essen. Corp. 82/95 7.71 5 Mehlville Sch. Dist. #9, Mo. 4,200 Sch. Unlim. Tax 81/95 7.71 5 Sherburne Co., Mn. 315 Co. Jail 2 -1 -82 7.71 5 Marshfield, Wisc. 2,145 G.O. Prom Nts. 81/89 7.71 4 Big Lake, Mn. 2,740 Temp. Impr. 2 -1 -83 7.71 4 Kalona, Iowa 140 G.O. 81/90 7.71 Jan. 30 Yellow Medicine Co., Mn. 440 G.O. Watershed 83/98 7.52 29 Mukwonago Sch. Dist., Wisc. 10,900 Sch. Bldg. 81/93 7.52 29 Aberdeen, So. Dak. 5,900 G.O. Wtr. Impr. 83/05 7.52 24 Marquette- McGregor CSD, Iowa 600 Sch. Bldg. 81/99 7.33 24 Apple Valley, Mn. 940 G.O. Park 85/99 7.33 24 St. Peters, Mo. 2,000 Mun. Fac. 85/95 7.33 24 Richland Co. Sch. Dist. #5, Mont. 2,600 Sch. Unlim. Tax 81/00 7.33 22 Linn Co., Iowa 1,375 G.O. Co. Fac. 81/99 7.33 22 Willow Lake Sch. Dist. #12 -3, S.D. 520 G.O. Sch. Bldg. 82/00 7.33 22 East Peoria, Ill. 447 Judge. Fund. 80/89 7.33 21 St. Peter ISD #508, Mn. 1,215 G.O. Sch. Bldg. 81/91 7.33 21 Woodhaven Sch. Dist., Mich. 2,200 Sch. Bldg. Site 80/09 7.33 17 Williston, No. Dak. 550 Ref. Impr. 80/85 7.28 15 Burlington, Wisc. 1,910 Corp. P.urp. 80/98 7.28 15 Robbinsdale, Mn. 865 G.O. Wtr. Rev. 81/95 7.28 14 Cokato, Mn. 225 G.O. Temp 82/90 7.28 9 Austin, Mn. 1,585 G.O. Fire Station 83/94 7.30 8 Whitewater, Wisc. 500 G.O. Prom. Nts. 80/89 7.30 7 Gurnee, Ill. 1,120 Fire Station 85/99 7.30 Rating --PIC PZease distribute -- iditionaZ copies to members of ur board or counciZ. 4 Al 1 ;6.614 A 16.863 Aaa P. 680 Aa 6.630 A "6.749 A 6.320 Aa 6.440 NR 6.850 NR 6.500 A 6.732 Al 6.723 A 6.972 A 6.797 Baa -1 7.310 A 6.481 NR 6.930 Aa 6.437 Baa -1 7.310 A 6.388 A 6.329 Al 7.339 A 6.310 Baa -1 7.020 A 6.450 NR 6.620 Al 6.397 A 6.490 A 6.869 PZease distribute -- iditionaZ copies to members of ur board or counciZ. LAW OFFICE OF Lee L. La 23ore, 1610( IN ASSOCIATION: WILLIAM C. KUEFFNER r February 29, 1980 Mr. Crary Plotz City Administrator City of Hutchinson Hutchinson, MDT 55350 Dear Mr. Plotz: SUITE 203 N.W. NATIONAL BANK BLDG. 1011 1ST ST. SO. HOPKINS. MINN. 55343 OFFICE: (612) 938 -7635 RES.: (612) 935 -9276 FOR YOUR I NATION ,123466 e o cc r� _ N LO X-E .� I VED W �D Z 1202 On behalf of James Junker and Junker Sanitation I am hereby notifying you that Junker Sanitation would like to renew the 3 year contract for refuse hauling for the City of Hutchinson. Pursuant to paragraph 9 of the contract, the new contract will cannence on July 1, 1980, and will run until June 30, 1983. Mr. Junker is still on vacation in Florida and will return the first part of April, at which time he will contact you for the purposes of negotiating the teens of the new contract. Thank you for your continued cooperation. Yours truly, Lee L. La Bore LLL:mh cc: Mr. James Junker MINUTES Six East Regional Transportation Advisory Committee Thursday, February 7, 1980 FOR YOUR INFORMATION Cosmos High School Library Cosmos, Minnesota. Delegates. Present: Ken Agren, Litchfield; Chuck Warner, Brownton; Leroy Olson, Hutchinson; Marlow Priebe, Hutchinson. Delegates Absent: Mel Fladeboe, Willmar; Dick Hamilton, Willmar; Verne Carlson, Willmar; Roger Gustafson, Glencoe; Dean Olson, Hutchinson; Harold Buscho, Morton; Bill Martens, Litch- field; Deb Thomas, Litchfield; Reuben Barka, Litchfield; Dennis Stoeckman, Olivia. Staff Present: Dennis Goldman, 6E Regional Development Commission. Guests & Visitors: Ken Madole,.DOT; Gary Danielson, DOT; Ed Edman, DOT. Call to Order Chairman Chuck Warner called the meeting to order at 7:35 p.m. Delegates, guests and staff were introduced. Ed Edman from the St. Cloud District Office of DOT explained the program development process. He stated that due to an expected shortfall of highway revenues resulting from a rapid rise in gasoline conservation, DOT needed to establish a priority schedule for road repairs. Edman explained that meetings like this one were being conducted throughout the state by each Regional Development Commission and that the results of each meeting would be summed and then averaged to determine the relative weighing of the five various evaluation criteria which DOT will consider in the establishment of a revised roadbed repair schedule. To ascertain the relative priority of local, inner - regional highway repair sites the committee was also asked to ammend a previously developed list of projects and rank them each as a high, medium or low priority. Planner Goldman explained that the Minnesota Trunk Highway Sufficiency Ratiiig is designed to evaluate the physical conditions of a highway, assign a point value that may be used to compare one road to another, and also indicate segments that have critical deficiencies in one or more areas. The rating is utilized by the Office of Program Development, Division of Transportation Development, as a primary input in determining priorities for Construction Programs. Other factors, such as sociological and ecological impact, cost/ benefit, funding capabilities, system level, etc. are considered in establish- ing final priorities. 6E TAC February 7, 1980 Page 2 The sufficiency system creates reports that provide an item by item analysis of the physical condition of a highway route plus information indicating to what degree the road is serving its intended function in the statewide system. It has the capability of combining ratings from a selected group of road segments and calculating a weighted average of their sufficiency. These combined ratings provide the construction programmer with the capabil- ity of obtaining a numerical indicator for comparing the condition of one proposed project to others. When combined with the other project selection criteria, it becomes a valuable tool for construction priority programming. The following factors and their relative weighing are incorporated into the sufficiency rating. I. Condition - 30 points II. Safety - 40 points A. Structure (15) A. Surface width (10) B. Load capacity (15) B. Shoulder width (10) C. Stopping sight distance (5) D. Hazards (15) III. Service - 30 points A. Access control (5) B. Passing opportunity (10) C. Ride quality (5) D. Traffic capacity (10) On an overall scale of 1 -100 a rating of 0 -59 -would be considered poor, 60 -69 below average, 70 -79 average and 80 -100 above average. Mr. Edman explained the next four project selection criteria. 1. Cost /Effectiveness: He defined this as a measure of how much benefit would result from expenditures of various levels on a selected segment of roadbed. The measure would be expressed in terms of a revised • sufficiency rating which would be obtained as a result of spending cer- tain amounts of money on selected sites. (i.e. a $1 million expenditure may raise the sufficiency rating of a road from 55 to 65 while $1 million may raise that level to 75). 2. Goods Movement: He explained that this was a measure of the volume and ability of the local roads to handle the movement of people and commodi- ties between the regional center, sub - regional centers and the small communities. Basically, this measure would connote the relative concern for improving inner - regional travel particularly along the major arterials used for the movement of industrial /ag- products. 3. Recreational (Peak Month): He explained that this was -a measure of the volumes and the ability of the local roads to accommodate tourist traffic. (For this region that would mean primarily the movement of traffic.north and south through the region.) 6E TAC February 7, 1980 Page 3 4.. Functional Classification: He explained this measure considers the rela- tive importance attached to maintaining and improving those roadways of the highest functional grade, (i.e. U.S. Highways 12, 71 and 212 and State Highways 4, 7, 15, 19, 22 and 23.) This would facilitate.easy and comfortable travel through this region when coming from someplace else going to another place beyond this area. The committee was asked to distribute 100 total points among the five various measures based on the relative importance they attributed to each measure for this particular region. The votes were tabulated and averaged to arrive at the final recommended point values for each measure. The following chart illustrates the voting. • Warner Priebe Olson- Aqren 6E Average 1. Sufficiency Rating 90 35 50 60 59 2. Cost /Effectiveness 5 35 10 15 17 3. Goods Movement 5 14 30 10 15 4. Recreational Traffic - 14 - 5 4 5. Functional Classification - 2 10 10 5 TOTAL 100 100 100 100 100 Ken Madole stated that.the final average point values were similar to those of the other RDCs he had worked with. The final DOT point values will be announced when all RDC totals are available. Ken Madole next led the committee through an explanation of the various recommended projects he had assembled for subsequent ranking. Some additional projects were suggested and added to the prepared list.,. Following is the complete list of recommended projects by priority category. I. Highest Priority Projects State (if available) Project County Miles Est. Cost Project Number Willmar.By -pass from Kandiyohi 9.6 & north of State Hospital 2 bridges $10,918,000 #3412 -37 to S. Highway 23 7T3412 -43 #3405 Repair Highway 212 Renville 6.2 & from 1.4 miles E. of & 2 bridges 5,300,000 #1211 W. Renville Co. to Chippewa Jct. TH 23 6E TAC February 7, 1980 Page 4 Project County Miles Resurface Hwy. 12 within Meeker 0.4 Litchfield - 9th St. to 4th St. Resurface Hwy. 15 from McLeod 1.2 south city limits of Hutchinson to Linden Ave. Install permanent Kandiyohi - traffic signals at Intersection of Hwy. 12 & Lakeland Dr. Install traffic Kandiyohi - signals at Inter- section TH 23 and Hwy. 71 in Willmar II.. Middle Priority Projects Resurface Hwy. 7 Kandiyohi 26.8 between TH 71 & TH 22 &:Meeker Culvert extensions Kandiyohi - at 8 sites along & Meeker Hwy. 7 between TH 71 and TH 22 Litchfield Bypass Meeker 5.1 Resurface Hwy. 22 McLeod 15.0 from Hutchinson to Glencoe Resurface Hwy 15 from McLeod 12.0 Hutchinson to Hwy. 212 State (if available) Est. Cost Project Number $ 230,000 #4704 480,000 ,4303 180,000 #3404 75,000 #3411 6,310,000 #3402 #4703 600,000 #370; #3402 2,290,000 #4704 NA NA - I . ,%.- 6E TAC February 7, 1980 Page 5 Project County Miles Est. Cost State (if available) Project Number Resurface S. Hwy. 22 McLeod 1.2 NA - within Hutchinson up toTH7 III. Lowest Priority Projects Willmar Bypass exten- Kandiyohi 3.8 $2,953,000 #3405 sion from S. TH 23 to #3403 W. Hwy. 12 Resurface 2 sections Kandiyohi 1.7 3,000,000. #3403 of Hwy. 12 within #3404 Willmar Resurface TH 104 Kandiyohi 13.6 816,000 #3415 from Sunburg to TH 12 Resurface TH 7 McLeod 2.0 NA - within Hutchinson Resurface TH 15 from McLeod 0.8 NA - TH 7 to north city limits a The committee concluded the process of project prioritization and moved to forward these recommendations to the full RDC on February 27 for their con- sideration. Planner Goldman asked if there was interest to discuss various mass transit options at some future date. The Transportation Committee expressed a posi- tive inclination to review such concerns. The committee thanked the three DOT representatives for coming and soliciting input from this region. The meeting adjourned at 9:50 p.m. Respectfully submitted, Dennis Goldman, Recording ;Secretary CROW RIVER REGIONAL LIBRARY BOARD MILUTE5 February 11, 1980 FOR YOUR INFORMATION The Crow River Regional Library Board met at the Meeker County Courthouse in Litchfield on Monday, February 11, 1980. Present: Joan Reckdahl, Grove City Aleda Swanson, Dassel Joyce Hardy, Litchfield John Esbjornson, Willmar Jeanette Buchanan, Willmar Leif Fostervold, Spicer Dorothy Hinseth, Sunburg Wayne Hebrink, Renville George Jepson, Winsted Kathy McGraw, Hutchinson Jim Jones, Renville Burton Sundberg, Director, CRRL Kathy Matson, Asst. Dir., CRRL Absent: Ralph Bergstrom, Hutchinson* Wayne Brix, Litchfield* Lilah Buhr, Stewart* Marcia Kleberg, Willmar* Orlynn Mankell, New London* Earl Mathews, Glencoe* Howard Hoese, Glencoe Rion Pool, Bird Island Karen Osterberg, Watkins *Excused absence Representing: It r n n r: n Meeker County Meeker County Litchfield Willmar Willmar Kandiyohi County Kandiyohi County Kandiyohi County McLeod County Hutchinson Renville Representing: Hutchinson of Litchfield is McLeod County " Willmar Kandiyohi County " McLeod County " Glencoe " Bird Island " Meeker County The meeting was called to order by Vice Chairperson, Aleda Swanson. Mr. Esbjornson was welcomed as anew board member. Jeanette'Buchanan moved, second by Kathy McGraw, that the December and January minutes be approved. Carried. Joan Reckdahl presented the December and January treasurer's reports and moved acceptance A same. Second by Jeanette Buchanan. Carried. The annual report was presented by the director. Circulation has increased about 6,400 items and currently there are three books per capita in the library collection; our goal is four books per capita. The news releases were also passed around. Burton Sundberg and Kathy Matson attended the Systems Directors' -meting on January 31, where special guests spoke on"topics of special interest to libraries (i.e..,, handicapped, state contract purchasing, etc). Also discussed was proposed legislation that would mandate that all counties be a part of a regional library system. A bookmobile workshop will be held in conjunction with MLA in St. Cloud on May 2. Minitex demonstrated new equipment. A decision regarding the new Minitex equipment will be made in April or July. On February 1, Mr. Sundberg and Mrs. Matson attended the Film Circuit annual meeting. Discussion was held at that meeting regarding the use of videotape in the future. Approval was made from the-group to apply for a.special grant to initiate a videotape circuit. I Membership in the film circuit was raised from $1200 to $1500 for each membership. Leif Fostervold moved, second by Joan Reckdahl, that the bills be paid. Carried. Committee Reports: a. Sammie Advisory Council and Governing Board: A meeting was held on January 22. Joan Reckdahl reported on the meeting, which dealt mainly with budget. The board will meet again in April. They will advertise for a coordinator for SamQaie. Communications: a. Confirmation of state aid amount for current FY - -CRRL will receive $105,819.00. This is $1.34 per capita. b. A bill submitted to bankruptcy court in Duluth will not be paid. c. MLA will be held in St. Cloud May 1 -3. Trustees should plan to attend. d. A copy of a letter from OPLIC staff to Eleanora Kuelbs suggested that the best way for Franklin to improve library service would be for Renville County to join CRRL. Unfinished Business: a. Non- resident students: It was the general feeling of the board that the current policy be maintained for the time being in lieu of possible interest in this topic by the multi - type library cooperative (Sammie) and pending legislation regarding mandating library service. New Business: a. Election of 1980 officers -- a unanimous ballot was made for the following officers: Chairman -- Ralph Bergstrom Vice Chairman -- Orlynn Mankell Secretary -- Jeanette Buchanan Treasurer -- Joan Reckdahl Financial Chairman -- Wayne Hebrink b. Special plans for March and April board meetings: The Long Range Plan for Library Service must be revised by June 30. The first meeting regarding this will be held on February 27 in Litchfield with Bill Asp, director of OPLIC, speaking on "What's Ahead for Public Libraries in the Next Five Years ?" Sue Mah1wodi and Darlene Arnold,from OPLIC will present a program regarding future direction at the next board meeting on March 10. c. Retirement Dinner: Retirement dinner for LeRoy Sanders, Leif Fostervold,_and A3,eda Swanson will be held on April 14. Motion made by Joan Reckdahl that the CRRL pay the dinner meeting expenses for trustees and staff attending both the February 27 meeting and the April 14 meeting. This would include dinner and mileage. Second by Wayne J�ebrink. Carried. o d. Mileage rate increase: Motion by Kathy McGraw, second by Joyce Hardy, that the mileage rate be increased to $.19 per mile. Carried. e. SMAHC and LSCA Title I special grants: The COM catalog study grant application had previously been submitted. The grant for the funding of an adult illiteracy program will be submitted after board signature. Joan Reckdahl moved, second by Joyce Hardy, that the vice Chairperson sign the grant application. Carried. An application to SMAHC for a storyteller to visit the libraries this summer was presented. He is Bob Gasch from Long Lake. This is a grant with matching funds and can be in -kind match. Motion made by Kathy McGraw that CRRL apply for the SMAHC grant for storyteller for $880.00. Second by Leif Fostervold. Carried. f. State Purchasing Contract: It was noted that if we participated in this we would still have the option to buy where we wanted and would not be bound to purchase only through state purchasing. Motion was made by John Esbjornson and seconded by Kathy McGraw that the following resolution be passed: Be it hereby resolved that the Crow River Regional Library Board authorize its Director to sign and enter into a Cooperative Purchasing j Agreement with the State of Minnesota in accordance with M.S. 471.59 laws of 1969. I Carried. (A copy of the Agreement is hereby attached to the original copy of these ` minutes.) Meeting adjourned. 11anette Buchanan, Secretary January 1980 uROW RIVER REGIONAL LIBRARY Joan Reckdahl, Treasurer Pro -Tem YEAR TO DATE $ (7,856.68) 292.00 15,527.60 -0- -0- 12,54o.28 6,368:65 9,094.69 4,165.33 1,26o.05 1,384.58 1,645.42 -0- 2.,393-95 $ 54, 72.55 $ 46,815.87 :.(.°i.. �':7 C) „? . r• .. __._._ -__._ __.. -.. .. tir. [)7�'7C _ Imo..!. �i.:) •: T C�., �..) M Tp J Th2� S Y 0 LY.? �E:CI T! nr SP U': ^( P X 0 1;A L LIP?ARY PFRS^':AL rr- 7VIC^. SAW-01ES :- :OSPI''AL iC-D. 11.SU7'ANCE PSRA & SOCIAL SECURITY TOTAL FSATERIA>r: : Ea �K.S: YDjLTS ECOKS: C.' iLD &N PEPc10DiCAL S P4i•YFc?L--TS AU,^IO ti ISJAl PAI \TT_ {OS 1•11C30P.?3•S -C- AL i1AIT?':a�: Ci.S=0D1:.L SUPPLIES & SERV. E 7T1DE L ,1. OPER.TIO�I (I:eCL. INS. ) T6 TA' OVER - - SUP ?LIES • •- _.7'c '7P1 CA ?I :•AL E: :; ;EII.E VMOFTIZ,'TIO`' FU.%u l'_•rL; -IC XMITIZATION : cit:D 7UTi L TOTAL LIMARY Investments redeemed Investments purchased Ending Cash Balance ?5?, 573.10 BUDGET MONTH Balance $ $ (7,856.68) RECEIPTS: 1, 1:3.'3 State /Federal Aid $105,000.00 292.00 Kandiyohi County 62,110.40 15,527.60 Meeker County 43,032.00 -A- McLeod County 46,856.70 -0- Willmar 48,993.12 12,540.28 Litchfield 25,474 -57 6,368.65 Hutchinson 36,378.76 9,094.69 Glencoe 169661.32 4,165 -33 Bird Island 5,040.20 1,260.05 Renville 59538.30 1,384.58 Petty Cash 16,000.00 1,645.42 Gifts -0- -0- Other 5,000.00 2,393 -95 4,7 ^4•;C •$ 1 ,0 5.37 $ 54,672 -55 From 1979 Budget & Reserve 10,556.63 3,761.73 TOTAL RECEIPTS + BALANCE $426,642.00 $ 46,815.87 YEAR TO DATE $ (7,856.68) 292.00 15,527.60 -0- -0- 12,54o.28 6,368:65 9,094.69 4,165.33 1,26o.05 1,384.58 1,645.42 -0- 2.,393-95 $ 54, 72.55 $ 46,815.87 :.(.°i.. �':7 C) „? . r• .. __._._ -__._ __.. -.. .. tir. [)7�'7C _ Imo..!. �i.:) •: T C�., �..) M Tp J Th2� S Y 0 LY.? �E:CI T! nr SP U': ^( P X 0 1;A L LIP?ARY PFRS^':AL rr- 7VIC^. SAW-01ES :- :OSPI''AL iC-D. 11.SU7'ANCE PSRA & SOCIAL SECURITY TOTAL FSATERIA>r: : Ea �K.S: YDjLTS ECOKS: C.' iLD &N PEPc10DiCAL S P4i•YFc?L--TS AU,^IO ti ISJAl PAI \TT_ {OS 1•11C30P.?3•S -C- AL i1AIT?':a�: Ci.S=0D1:.L SUPPLIES & SERV. E 7T1DE L ,1. OPER.TIO�I (I:eCL. INS. ) T6 TA' OVER - - SUP ?LIES • •- _.7'c '7P1 CA ?I :•AL E: :; ;EII.E VMOFTIZ,'TIO`' FU.%u l'_•rL; -IC XMITIZATION : cit:D 7UTi L TOTAL LIMARY Investments redeemed Investments purchased Ending Cash Balance ?5?, 573.10 ?3, 45 C. 15 23,95'.15 9.5' 228,622.85 12. - . ..•.I 1, 1:3.'3 1 ,1 :.?.63 9.2L 1,895.37 2 6.89 1, °86.69 9.55 19.:13.1,1 2'. 573.-. . _. 27, ^4 :.67 - -- - 27, C:: v.67 9.5• - 225O,532.33 52. ^ 4,693.13 4,653.13 9.C"= 17,319.37 2.513.15 2,513.',5 1r, 13,•37!.85 5, :33. C 1,115.83 1,115.62 14.2" 4,634.13 _ 1 �,�3 1 •).0J 5.:J. 1 93.33 4,7 ^4•;C - -- 1,:37472 _.._ 1,::32.22 21.9 3,761.73 CG C.;:C 'G,00 C.315 2^, ^3'.03 6: J. SID 145:21 1A:.21 24. ?' 454.7A 2r .(l;i 3'36.07 3 122.4r 56.E 1 7n,:42 ?.4C 9, 3:2.53 9,6.12.59 12.3% 69,621.42 1.:5.!51 i X5.01 1:.%:5 773.119 3,..•J ....J .-. v...54 ., 3,;.66 4.4} 2,a-, 9. vs 220.04 22:.34 :,17 i.16 110 91.',.43 - 91:.43 13.7 7,534.57 1, 545.7? 1,549.72 1 :.3q 13. 434.24 ?3: ;.32 26i. -2 17.4+ 1.1 - - _ - -21.23 -2i.2fl. 1. ai ',721.72 :7-1.3' 770.3 1. "'- 3, . 2, 42..34 ?, 4?3. G , 46.rf 2,777. --0 ,2 £,5 C. - E23.65 63-.9;7 9.=w 7,696.35 25.:.1: .. 1L.7.w•. 1,25.'7 r 5'� �i,= 51.IcJ 6,57=. ^6 6,87, ;.s6 13.61 33,034.44 1 , 112.31 2 -'.cr.' 2,687.59 s 1,112.3': - 1,112.3± i 1.5% B.537.64 ~3;,542.:00 46.376.34 46,376.34 i^..QA 36 ,265.16 $ -0- $ -O- $ 6,475.28 $ 6,475.28 $ (69036.25). $ (69036.25) Savings Pass Book: $25,562.52 as of January 31, 1980 CROW RIVER REGIONAL LIBRARY FEBRUARY 1980 Joan Reckdahl, Treasurer - - - - -- SU? ?LIES - BUDGET MONTH - '2,a43.n3 - - -- YEAR TO DATE Balance $ $ (6,036.25) 261.x0 (7,856.68'Y- RECEIPTS: 3,65: C.3.. 42.79 . .s:o u �',:2a-,T llT:uS - State /Federal Aid $105,000.00 33,078.00 17. %A 33,078.00 6.".3.00 Special Grant /1979 -A- -0- I;:SJRA;:Cc 292.00 1,669.33 Kandiyohi County 62,110.40 -0- ..-- E,5'3.'10 15,527.60 - -- 1,75= .3' Meeker County 43,032.00 -0- G.03 -0- b.'+ McLeod County 46,856.70 -0- 39 =.00 -0- RESERVE . ___ _..- - Willmar 48,993.12 -O- 0.3r 12,540.28 35,960.00 Litchfield 25,474.57 -0- 6,368.65 Hutchinson 36,378.76 -0- 9,094.69 Glencoe 16,661.32 -O- 4,165.33 Bird Island 5,040.20 -O- 1,260.05 Renville 5,538-30 -8- 1,384-58 Petty Cash 16,000.00 1,315.49 21960.91 Gifts -O- 50.00 50.00 Other -00 2,321.80 4 715.7 _5,0-000 $4169085-37 ,085.37 $ 36,765.29 $ 91,1437-84- From 1979 Budget & Reserve 10,556.63 TOTAL RECEIPTS & BALANCE $426,642.00 $ 30,729.o4 $ 832581.16 -. -- -- `-- -F111" AW) GEPART?'c'47- - - " -- -APPRORP.IATIOX4 - 11TO "EXPR:DI TURES YTD- EXPr;CITURES °• SPrJT UNEXPE!1DED BA: LI?'ARY Pr;)-z,vi # a r-).,.r- ---- - SALARIES ----252,573 .00- -,-24, 266.32 _- -. - - -- 43,216.97- 19.10 204,356.04 POS ?ITAL 1-ED. INSURANCE 12,00::.33 1,103.63 2,207.26 18.40 9 7r)2 74 P._,P.A & SOCIAL SECURITY 21,330.33 2, 008,97 3,995.86 t 9.00 17, 034.14 37 %4I - - - - - -- 54,420.08 -- 19.10 231,152.-2 FsOO'M: ADULTS 52,303.-10 261.43 4,941.69 9.5°e 7, :5 3.34 BOOKS : CHILD ?,L%l _ -. - - - -- - - -..._ _...- - - -15 585.x0 6.38 - 2 514.53 - T 6.2% 13. .565.47 5,300.00 97,91 1,213.73 20.9° 4,536.27 Prl:v HIE' TS 203.30 174,00 T7.60 8.80 132.40 -__ -. AUDIO VISUAL 4,794.'8 -- - - - - -- 163..37 - - - -- : 1 ,195.59 24.0 3, 5?8.L.1 P; II +TI: GS 203 -00 C.33 C.00 0.30 2:, .u3 T 'iT - ;,�;: "G.JO 145.21 24.2" - • -.-__- - MI RO ORS _ __ __. - - -- 25C.'0 -- - - -- 0.00 - - -- 306.35 122.45 5F..L5 TOTAL 70,429.00 536.74 10,33c).32 13.0; 69,;;39.69 - 1- Mi"'ITE{J2NCE, . CUSTODIAL SUPPLIES & SERV. 135.56 21.1° 64:.44 TELEPM77E ,;-. . 3,-2_ ., i: ., 236. 21 536.85 16.85 iEL- 2,k ;3..0Z 234.48 463.32 h 1 S.3' 1, 93(,. 53 - - - ! SFICLE 0 ?ERATIO"'(INCL.. IANS.) �- ,. - - -- - - - - - -- a, 5.' ;.. i - "T, 293.23 - -- -- 2,z33.7 2s.aA 6,206.29 TO :AL 14,933.00 1,E43.72 3,389.44 22.61 11,5.75.x6 OTHER - - - - -- SU? ?LIES - - -1 I-,1%0ZC ---- -107.11. - - '2,a43.n3 - - -- 20.3`•: PtG•TOTION & PROCRAIr1ING 1,5 ^J.'0 0.09 261.x0 17.4° POSTAGE 3,65: C.3.. 42.79 . .s:o u �',:2a-,T llT:uS - - - -- - - - - - -- 44.42 - -- -" - 523.73 17. %A . - K-- l-M.ERS!'IIPS 6.".3.00 0.03 - O.GO '.3F I;:SJRA;:Cc 5, ?33 -CC 1,669.33 4,092.30 76.7° - - -- EEOkIPi-01 RVNTPL ..-- E,5'3.'10 - 949.63 - - - - - -- 1,75= .3' 23.6 , AU _ TI::. SE37IC,S 5:',0, 3 G.03 0.03 b.'+ Bc;,K12EPI 3 SERVICES �:� 1,5Cc.30 125.30 39 =.00 25.0% RESERVE . ___ _..- - - - - - -- 5C;..30 -- - - - - -- G.au._. G.GO 0.3r TOTAL 35,960.00 2,895.21 9,770.77 26.4.°. -- 3,' 1(...37 1 , 272. =9 3,22'..7? 3, 82(,.27 630.30 1 , 133. uu 6,746.y7 E30. Ju 1,125.30 530.3F, 27,189.23 - - -- EO1;IP.Ii:T - - - -- 4,30'.'0 -- - -- 0.36 - - - -- 1,T1a..31-- -27.sP - 2. 887.69 EOO ,*03ILE P.,LuRTIZATION, FL-714D 70'.:0 G -J) 0.00 O.0% 730.00 4c3ICLE ;; :a3TIZATIGN FiJidD 5,'0340 0.00 6.03 0.0' 5,331.'0 -- -- TOTAL - -- 9,7;,�,�3 - 0 -G� - -- - -- 1,112.31 -- T1 X. 8,587.64 TOTAL LIBRARY 426,642.00 32,655.09 79,031.9, 18.E 347,6t 0.08 Investments redeemed $ 28,400.00 $ 28,400.00 Investment's purchased 33,078.00 39,553.28 Ending Cash Balance $ (6,604.05) $ (6,604.05) Savings Pass Book: $30,240.52 as of February 29, 1980