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cp02-26-1980 cHUTCHINSON CITY CALENDAR WEEK OF February 24 TO March 1 • 1980 ti WEDNESDAY -27- SUNDAY -24- THURSDAY -2s- ALL -DAY CITY COUNCIL WORKSHOP AT HUTCHINSON COMMUNITY HOS- PITAL IN CONFERENCE ROOM (DOWNSTAIRS) 4 MONDAY -25- 11:45 A.M. - Downtown Develop- ment District Ad- visory Board Meet- ing at City Hall (Lunch provided) Moon - Hutchinson Safety Counci Meeting at,Prairie House 7:30 P.M. - City Council Meetin at City Hall FRIDAY -29- L E A P Y E A R TUESDAY -26- Precinct Caucus Meetings I �' AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL MONDAY, FEBRUARY 25, 1980 1. Call Meeting to Order - 7:30 P.M. 2. Invocation - Reverend E. David Natwick ✓3. Consideration of Minutes - Regular Meeting of February 12, 1980 Action - Motion to approve - Motion to approve as amended 4. Public Hearing None 5. Communications, Requests and Petitions V<a) Consideration of Request for Finley Mix to Attend Wastewater Operations Seminar on March 19 -21, 1980 Action - Motion to approve - Motion to reject V/(b) Consideration of Request for Elden Willard to Attend North Star Chapter, International Conference of Building Official on February 28, 1980 Action - Motion to approve - Motion to reject J(c) Consideration of Request for Homer Pittman to Attend Seminar on Earth Shelter Construction on March 12, 1980 R� 0 Action - Motion to approve - Motion to reject 6. solutions and Ordinances /(a) Ordinance No. 1/80 - Section 1020 - City Tree Ordinance Action - Motion to reject - Motion to waive second reading and adopt /(b) Resolution No. 6488 - Resolution Authorizing Release of Securities to First National Bank of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers Boards and Commissions (a) Monthly Financial Report - January 1980 Action - Order by Mayor received for filing COUNCIL AGENDA FEBRUARY 25, 1980 %(b) Minutes of Airport Commission dated February 11, 1980 Action - Order by Mayor received for filing (c) Minutes of Hospital Board of Directors dated January 21, 1980 Action - Order by Mayor received for filing (d) Minutes of Downtown Development District Advisory Board dated January 15, 1980 Action - Order by Mayor received for filing (e) Minutes of Transportation Board dated January 9, 1980 Action - Order by Mayor received for filing 8. tfinished Business ,,/(a) Consideration of 50/50 State Grant Match for Completion of Airport Zoning Action - Motion to reject - Motion to approve grant match 9. New Business ,/(a) Consideration of Approval of Final Plat of Developers Diversified with favorable recommendation of Planning Commission, contingent upon subdivision agreement being signed and contribution to Parks and Playgrounds Action - Motion to reject - Motion to waive reading and adopt Resolutioon �b) Consideration of Delinquent Water and Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuance of service ,,/(c) Consideration of Improvement Projects 80 -03 and 80 -04 1..._80 -03 - Curb, Gutter, Gravel Base, Bituminous Surfacing, Appurtenances 2. 80 -04 - Storm Sewer and Appurtenances Action - Motion to reject - Motion to waive reading and adopt Resolutions - Motion to set Public Hearing for March 11, 1980, 8:00 P.M. 10.(�Mscellaneous J(a) Communications from Clerk - Administrative Assistant -2- COUNCIL AGENDA FEBRUARY 25, 1980 11. Claims, Appropriations and Contract Payments ,(a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds „12. Adjournment -3- 0 AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL MONDAY, FEBRUARY 25, 1980 5. Communications, Requests and Petitions ✓(d) Consideration of Request for Bruce Ericson to Attend Annual Multi- Agency Conference on March 12 -14, 1980 Action - Motion to approve - Motion to reject 7. RReports of Officers, Boards and Commissions ,,(a) Monthly Financial Report - December 1979 Action - Order by Mayor received for filing 'xi) Minutes of Park and Recreation Board dated January 2, 1980 Action - Order by Mayor received for filing 9. New Business V1( d) Consideration of City Endorsing An Increase In Highway User Fees Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution ,�e) Consideration of Request for Additional Swimming Instructors 0 Action - Motion to approve - Motion to reject �f) Consideration of Proposals for Section III Tree Pruning for 1980 (100% Funded by DNR) Action - Motion to reject - Motion to approve and award contract If MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 12, 1980 1. CALL TO ORDER Mayor Westlund called the meeting to order at 7:30 P.M., with the following members present: Aldermen Peterson, Lueneburg, Gruenhagen and Beatty, in addi- tion to Mayor Westlund. Absent: None. Also present were: Administrative Assis- tant Plotz, City Engineer /Public Works Director Priebe, and City Attorney Schant- zen. 2. INVOCATION The invocation was given by the Reverend Jon Lindekugel of Christ the King Luth- eran Church. 3. MINUTES The minutes of the Regular Meeting of January 22, 1980 and Special Meeting of February 5, 1980 were approved as presented and the minutes of the Special Meet- ings of January 24, 1980 and February 4, 1980 were approved as- amended, -upon mo- tion by Alderman Beatty, seconded by Alderman Peterson and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS 0 (a) CONSIDERATION OF REQUEST FOR MARK SCHNOBRICH, CLIFFORD PAULSEN AND WENDELL MATHEWS TO ATTEND HORTICULTURE INDUSTRIES CONFERENCE FEBRUARY 26 -27, 1980 Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Lueneburg and carried unanimously, to approve the request" -for the three above - stated individuals to attend the Horticulture Industries Con- ference. (b) CONSIDERATION OF REQUEST FOR GARY PLOTZ AND KEN MERRILL TO ATTEND MINNESOTA FINANCE OFFICERS ANNUAL CONFERENCE ON APRIL 16 -18, 1980 After discussion, Alderman Gruenhagen moved to approve the request for the Administrative Assistant and City Accountant to attend the Finance Officers Annual Conference. Seconded by Alderman Beatty, the motion carried unani- mously. (c) CONSIDERATION OF REQUEST FOR MARY ROSE, HAZEL SITZ, ROBERTA TABBERSON, PENNY KLITZKE AND MARILYN SWANSON TO ATTEND U OF M WORKSHOP .'Z COUNCIL MINUTES FEBRUARY 12, 1980 Following discussion, it was moved by man Lueneburg and carried unanimously, Workshop. 6. RESOLUTIONS AND ORDINANCES- Alderman Peterson, seconded by Alder - to approve attendance at the U of M (a) ORDINANCE NO. 1/80 - SECTION 1020 - CITY TREE ORDINANCE City Forester Schnobrich commented that the purpose of the City Tree Ordi- nance is to coordinate what has already been in existence for many years and to create an over -all concept. Without an Ordinance, there is nothing concrete to work with. The Ordinance defines street trees, park trees,-, and also deals with public trees, private trees and how and when they affeft City trees. There is a need to establish guidelines for a Comprehensive Tree Management Plan. The Ordinance would also describe the duties of the City Forester as well as establish a City Tree Board. After discussion, the motion was made by Alderman Beatty to waive the first reading of Ordinance No. 1/80 entitled Section 1020 - City Tree Ordinance and set the second reading for February 25, 1980. The motion was seconded by Alderman Gruenhagen and unanimously carried. Administrative Assistant Plotz reported the City had received an announce- ment from the National Arbor Day Foundation naming Hutchinson as a 197VV.,'Tree City USA. A news release will be forthcoming in the newspaper and over the radio. (b) ORDINANCE NO. 2/80 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING 1 0 Mayor Westlund commented this rezoning was for the Dennis Albertson property of Paden's First Addition. After discussion, it was moved by Alderman Beatty, seconded by Alderman Peter- son and carried unanimously, to waive the second reading and adopt Ordinance No. 592 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map. (c) ORDINANCE NO. 3/80 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP Mayor Westlund stated this rezoning was for the Richard Schmidtbauer property. Following discussion, Alderman Gruenhagen moved to waive the second reading and adopt Ordinance No. 593 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zon- ing Map. Seconded by Alderman Lueneburg, the motion unanimously carried. `16 -2- COUNCIL MINUTES FEBRUARY 12, 1980 (d) ORDINANCE NO. 4%80 -- AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP It�was pointed out by Mayor Westlund that this rezoning was for the John Miller property. After discussion, the motion was made by Alderman Lueneburg, seconded by Alderman Peterson and carried unanimously, to waive the second reading and adopt- Ordiinance'No. 594 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map. (e) RESOLUTION NO. 6486 - RESOLUTION OF APPRECIATION FOR BECKY PIEHL Following discussion, it was moved by Alderman Gruenhagen to waive reading and adopt Resolution No. 6486 entitled Resolution of Appreciation for Becky Piehl. The motion was seconded by Alderman Beatty and unanimously carried. (f) RESOLUTION NO. 6487 — RESOLUTION SETTING ELECTION, TIME, PLACE LOCATIONS OF PRECINCTS, AND APPOINTING OF JUDGES FOR CITY SPECIAL ELECTION After discussion, Alderman Peterson moved to waive reading and adopt Reso- lution No. 6487 entitled "Resolution Setting Election,_,Time, Place Locations of Precincts, and Appointing of Judges for City Special Election. The mo- tion was seconded by Alderman Gruenhagen and carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - JANUARY 1980 0 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF "SENIORS ACTIVITY CENTER" ADVISORY BOARD DATED JANUARY 8, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) 1980 IMPROVEMENT PROJECTS (DEFERRED JANUARY 22, 1980) 1. PROJECT 80 -01 - CONSTRUCT CURB & GUTTER, GRAVEL BASE & APPURTENANCES 2. PROJECT 80-02 - WATERMAIN, SANITARY SEWER, STORM SEWER & APPURTENANCES -3- COUNCIL MINUTES FEBRUARY 12, 1980 City Engineer /Public Works Director Priebe commented the 80 -01 project should be built this year, and there had been no unfavorable comments re- ceived at the public hearing. He would, therefore, recommend approval. Regarding the 80 -02 project, Mr. Priebe commented on the location of the projects. He further pointed out that Mr. Leonard Miller was the only one who complained about the project. In reviewing Mr. Miller's property, it was the City Engineer's recommendation to defer assessment for the proposed sanitary sewer and watermain improvements until such time service was re- quested. The 80 -02 improvement projects were also recommended for approval. Mr. Jim DeMeyer objected to the water and sewer lines to serve the Paden Addition, claiming they would connect to lines in the Lund land to thin orth. He charged the City of having a double standard in allowing the development of Paden Addition while withdrawing approval for industrial revenue bonds for the project of Developers Diversified that would buy the Lund land. City Engineer Priebe responded that the water and sewer lines would be con- nected to lines on Century Avenue and go south in the highway right -of -way. They would not affect the Lund property. The° "motion was made by Alderman Lueneburg, seconded by Alderman Beatty and unanimously carried, to waive reading and adopt Resolution No. 6484 entitled Resolution Ordering Improvement and Preparation of Plans, Project 80 -0 -. The motion was made by Alderman L'ueneburg, seconded by Alderman Beatty and unanimously carried, to waive reading and adopt Resolution No. 6485 entitled Resolution Ordering Improvement and Preparation of Plans, Project 80 -02. Mr. George Quast appgared before the Council and inquired about a private drainage ditch located along Highway 15 which serves land owners on either side of the highway. Mr. Eugene Birk also commented about the same ditch. It was agreed that property owners on the east and west side of the highway needed to reach an agreement on the best way to drain the ditch. Further discussion will take place among those involved. (b) CONSIDERATION OF ESTABLISHING DOLLAR AMOUNT FOR POLICE /FIRE STATION BOND ISSUE Administrative Assistant Plotz reported that TKDA and the Fire /Police De- partments held a meeting at 6:00'P.M. this evening to discuss the new draw- ings. The appraisers did an appraisal on the property site, and the orig- inal price was very close to the final appraisal. Acquisition would cost $260,000, with a 20% contingency, with a total acquisition figure of $310,000. He further commented about the Peterson - Madson building and the need for more parking spaces. A variance had been issued to meet the old City Ordi- nance, but the new City Ordinance requires more parking space than is avail- able. -4- J COUNCIL MINUTES FEBRUARY 12, 1980 Mr. Westly Hendrickson of TKDA presented drawings of two schemes for the proposed police /fire station. The single story structure would have an unfinished basement and provide 36 parking spaces on the side. The two - story building would have meeting rooms and offices upstairs for the Fire Department, with the Police Department located on first floor. There would be an unfinished basement and an elevator. Space for 48 cars would be pro- vided by open air parking underneath the building. The proposed building would have a cavity wall system. It was reported the estimated cost for break -off block on the exterior would be $1.80 to $2.00 per square foot cheaper than brick, or $20,000 (2 %) less. Fireman Clinton Gruett mentioned that a discussion was given to 22 addi- tional parking spaces for the Madson Building. He commented that the lost across the street is not used for parking. Consultant Hendrickson reported the preference of the Police and Fire De- partments. was _ for_.a..two -story scheme. The estimated cost of the building would be $1,400,000 plus the cost of land acquisition and building demoli- tion costs. After discussion, it was agreed to reduce the contingency to 15% or $300,000 for acquisition costs. Mayor Westlund remarked that no appraisal had been done on the present fire station. If the referendum passes and this building were sold, the amount received for the sale could be applied to the bond. He, therefore, recom- mended acceptance of $300,000 acquisition costs, $1,400,000 building costs, for a total of $1,700,000 dollar amount of the police /fire station bond ® issue. The motion was made by Alderman Gruenhagen to set $1,700,000 for the amount of the police /fire station bond issue. Seconded by Alderman Beatty, the motion carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF REPLACEMENT OF AIRPORT BEACON LIGHT UNIT Administrative Assistant Plotz reported the airport beacon light unit has deteriorated so that the breakers are charred black, and the light bulb burns out every 10 to 14 days. Each beacon light bulb costs $45 -50. The unit should be rebuilt or replaced. Two quotations were received from Popp Electric, one for replacement and one for repair. A third quotation was presented by the State Department of Transportation, Division of Aeronautics, to install a new unit for $1,000. It was his recommendation to accept the proposal from Popp Electric to install a new unit for $683, including labor. -5- COUNCIL MINUTES FEBRUARY 12, 1980 After discussion, it was moved by Alderman Gruenhagen, seconded by Alder- man Peterson and unanimously carried, to replace the airport beacon light unit at a cost of $683 by Popp Electric. (b) CONSIDERATION OF APPLICATION FOR SNOW REMOVAL PERMIT FOR: 1. GILBERT LEHMAN 2. JERRY BLOCK 3. DON GLAS Following discussion, Alderman Peterson moved to approve the above -named applications for Snow Removal Permits and issue said permit. The motion was seconded by Alderman Gruenhagen and carried unanimously. (c) CONSIDERATION OF VEHICLE REPLACEMENT FOR PARK DEPARTMENT City Engineer /Public Works Director Priebe reported proposals had been i_ ceived for replacing the Bronco in the Park Department. It was his recom- mendation to approve purchase of the Scout II from Johnson Motors Co., Inc., Glencoe in the amount of $7,500 (with trade). After discussion, it was _moved by Alderman Beatty, seconded by Alderman Peterson and unanimously carried, to approve purchase of the Scout II from Johnson Motors Co., Inc. in the amount of $7,500. (d) CONSIDERATION OF TEMPORARY EMPLOYEE FOR CIVIC ARENA A temporary employee, Gary Lofthus, is no longer eligible for financial • assistance in employment at the Civic Arena so it is requested he be placed on the payroll as a part -time employee for the duration of the ice season. Following discussion, the motion was made by Alderman Gruenhagen to approve Gary Lofthus as temporary employee for Civic Arena. Seconded by Alderman Beatty, the motion unanimously carried. (e) CONSIDERATION OF 1979 STORM SEWER PROJECT TO CLIFTON HEIGHTS AREA City Engineer /Public Works Director Priebe reported this was a 1979 project, but it was not completed. Bids were taken, but no permit was secured from the railroad to cross the tracks. The railroad requires payment of $940.00 for said permit to have construction completed by the open trench method. It wag Mr. Priebe's recommendation to approve payment to the railroad. After discussion, it was moved by Alderman Beatty to approve payment in the amount of $940.00 to the railroad for a permit to the City to complete con- struction of the 1979 storm sewer project to Clifton Heights area. Seconded by Alderman Lueneburg, the motion carried unanimously. -6- 0 COUNCIL MINUTES FEBRUARY 12, 1980 (f) CONSIDERATION OF CHANGE IN EMPLOYMENT'STATUS Administrative Assistant Plotz reported that Receptionist /Cashier, Mary Rose, requested to reduce her working hours to 32 per week. He did not foresee any problems with the workload in the office, but the arrangement would be on a six month trial basis. Following discussion, Alderman Gruenhagen moved to approve the request for a change in employment status for Mary Rose. The motion was seconded by Alderman Peterson and unanimously carried. (g) CONSIDERATION OF APPROVAL OF SPECIFICATIONS FOR 1980 TREE REMOVAL PROJECT AND ADVERTISE FOR BIDS City Engineer /Public Works Director Priebe commented on the specifications for 1980 tree removal project. He felt bids should be received late in Feb- ruary or early March and recommended the date of March 5, 1980, 2:00 P.M. to open bids. After discussion, the motion was made by Alderman Peterson, seconded by Ald- erman Lueneburg and carried unanimously, to approve the 1980 tree removal specifications and advertise for bids to be opened on March 5, 1980 at 2:00 P.M. (h) CONSIDERATION OF APPROVAL OF PROPOSAL FOR ADDITIONAL TREE TRIMMING OF PROJECT; COST TO BE PAID BY CITY AND REIMBURSED By DNR City Engineer /Public Works Director Priebe reported proposals had been re- ceived and opened for additional tree trimming work, with the cost to be re- imbursed to the City by DNR. The following three companies presented a pro- posal: Clark Landscaping, Columbia Heights $6,386.00 J. B.'s Tree Cutting & Trimming, -St. -Paul 8,975.00 Bred -Well, Inc., Little Canada 8,708.08 It was the recommendation of the City Engineer to award the work to Clark Landscaping. Following discussion, it was moved by Alderman Lueneburg to award the addi- tional tree trimming work to Clark Landscaping in the amount of $6,386.00, with reimbursement from DNR. Seconded by Alderman Gruenhagen, the motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK - ADMINISTRATIVE ASSISTANT -7- COUNCIL MINUTES FEBRUARY 12, 1980 Administrative Assistant Plotz reminded the Council of the 1980 Legisla- tive Action Conference on February 20, 1980 in St. Paul. The Minnesota Legislators have been invited to the Reception in the early evening. On February 21 the Council will be meeting with the Street and Park Depart- ment employees at 8:00 A.M. Mr. Plotz commented on the City Council Workshop on February 28, to be held in the Conference Room of the Community Hospital. The County Commissioners have been invited to attend a luncheon with the Council members, and the agenda is being prepared. It was pointed out that the Precinct Caucus Meetings will be held on Feb- ruary 26, which is also a Council meeting night. It will, therefore, die necessary to reschedule the Council meeting to another date. rs:. After discussion, it was moved by Alderman Peterson, seconded by Alderman .Beatty and unanimously carried, to establish the date of February 25, 2980, 7:30 P.M., for the next Council meeting. It was the consensus of the Council to meet at 8:00 P.M. on March 25, 1980 since the election polls for the police /fire station referendum would be open until then. It was the decision of the Council to hold the Board of Canvass Meeting on March 26, 1980 at 8:00 A.M. It was moved by Alderman Peterson to approve said date and time for Board of Canvass Meeting. Seconded by Alderman'`Luene- burg, the motion unanimously carried. Administrative Xssistant Plotz reported that both applications submitted by the County for a HUD Small Cities Grant had been denied. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Lueneburg, seconded by Alderman Peterson and unanimously carried, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 9:20 P.M. upon motion by Alderman Peterson, seconded by Alderman Gruen - hagen and carried unanimously. ( (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 19, 1980 TO: Mayor and City Council FROM: Director of Public Works SUBJECT: Conference Mr. Finley Mix requests permission to attend the Wastewater Operations Seminar in Bloomington on March 19th - 21st. This is a budgeted item and I recommend .he attend. PV cc: Finley Mix Keno Roberta Sincerely, CI�TY� OF HUTCHINSON Marlow V. Priebe Director of Public Works t'. r.:.r•. .cfcr Operctic::. �r ;.;1; �. ...:1 -Ch 1', 1 c8' 0 T::cr ;dcrbIre f,otcl c, r, ..r. L L ADDRESS E iPLOYER ] , l4 �) , Enclose S35.00 (check or :)rcer; payable ti, the 'Minnesota Pollution ::)nirc; r'7e-�,, tia i 1 to: V Ruann- England, - raininc Coordinator, Operator gaining Unit ".innesota Poiiu! ion: Control Aaency 1 g35 i4est Coup Read 5 -2 Roseville, Minnesota 55113 p U f (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 21, 1980 TO: Mayor and City Council FROM: Elden Willard, Building Official SUBJECT: North Star Chapter , International Conference of Building Official, 1980 I request your approval to attend the scheduled meeting of the North Star Chapter, International Conference of Building Officials at St. Louis Park, on Thursday, February 28th, 1980. Registration fee of $10.00, is a budgeted item. See attachment for program schedule. dates throughout the year. pv attachments Also, see attachement of proposed meeting Sincerely, CITY OF HUTCHINSON Elden Willard v Building Official 1. 41 , �a INTERI;ATIONTAl, CONFERENCE 0;, BUILDI,dG OFFICIALS President ........ Darrel Clark Vice President... Jan Gasterland Secretary ........ Gil A. Dulli.nger Treasurer ........ Marge Ostrom FEBRUARY I,iE'ETTIr. DATE: Thursday, February 28, 1980 PLACE: V.F.W., 5605 West 36th Street, St. Iruis Park- 8:30 a.m. - 9:00 a.m. - Registration ($10.00) (Coffee and Rolls) 9:00 a.m. - 9 :30 a.m. - Business Meeting DIRECTORS Sol Jacobs D. George Olsc>> Lloyd Becker Ray Y.ohnen 9:30 a.m. -11:45 a.m. - Review of Chapter 5 by Russ Smith & Jan Gasterland 11:45 a.m. - 1:00 p.m. - Lunch_ 1:00 p.m. - 2:30 p.m. - Review of Fire Assemblies by Sivert Hendrickson 2:30 p.m. - 4:00 p.m. - Business Meeting This mailing is from our 1979 Roster List. If you have not renewed for 1980, expect no further correspondence. Immediate 1980 renewal will insure continued membership and mailings. Thank you. Our March 21, 1980 meeting will. be at the Hariott in Bloomington. The programi will be "1979 U.B.G. Orientation" by a team of instructors from I. C.B.O. headquarters. Cost will be $35.00 and the number will be limited.. Our Spring Party will be at Majestic Oaks on March 29, 1980. City of Minnetonka is seeking a mechanical inspector /supervisor. If interested please call Ken Svee at 612- 933 -2511. IidT1:):?:11'ZOi�liL CONFERENCE 0j' BUILDING OFFICIALS President ........ Darrel Clark DIRECTORS Vice President...Jan Gasterland Sol Jacobs Secretary ........ Cil A. Dullinger D. George Olso:i Treasurer ........ Marge Ostrom Lloyd Becker Ray Kohnen 1980 Proposed Meetinq Dates 2lea ti ng proposed Proposed '^STre Location Date Board iiect ng Januarl 29, 1930 (Z) Chapter Meeting St. Louis Park VFW February 28, 1980 Board Meeting March 11, 1930 (2) Chapter Meeting ICBO Bloomington Mariott March 21, 1980 Chapter Spring Dinner lieetinq Majestic Oaks March 29, 1980 Board sleeting April 15, 1980 (3) Chapter Meeting (Mach) Fort Snelling Officers Club April 24, 1980 Board I:eeting May 13, 1980 (4) Ch pte= Meeting Holiday Downtown Mankato May 23, 1980 Board Meeting June 3, 1980 (5) C:•.apter Meeting ;uinn. Cities) Raddison Dsluth June 13, 1980 Doaid Mrs eting June 29, 1980 (b) Chapter Meeting Quadna Mountain August 7 & 8, 1980 Board Meeting September 9, 1980 ICBO Conf er-ence Albuquerque, New Mexico Sept. 21 -25, 1980 Board P,eeting October 14, 19130 (7) Chapter Meeting Robbinsdale ,�uion Club Cctober 24, 1980 Board :ieetinT November 4, 1980 (8) Durches iaoptins November 20, 1980 Board Meeting 1),- cLmiber 9, 1^8O (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 21, 1980 TO: Mayor and City Council FROM: Building Official - Elden Willard SUBJECT: Seminar on Earth Shelter Construction I request your permission for Homer Pittman to attend a seminar on earth shelter construction on Wednesday, March 12, 1980, at Howard Johnson Motor Lodge, Bloomington, Minnesota. Registration fee of $20.00, is a budgeted item. See attachment for schedule of program. Sincerely, CITY OF HUTCHINSON Aden Willard Building Official 0 pv attacment EARTH SHELTER CONSTRUCTION DETAILS WEDNESDAY, MARCH 12, 1980 8 :00 AM 8:30 AM REGISTRATION 8:15 AM Early Bird Special - Road Into The Future Bill Baker 8:30 AM 9:15 AM Overview Of Current Practices And Acceptance Bill Baker 9:15 AM 10:00 AM Site Selection, Soils and Footings Brent Anderson 10:00 AM 10:15 AM BREAK 10:15 AM 11:30 AM Structural Analysis Brent Anderson 11:30 AM 11:45 AM Questions And Answers 11:45 AM 12 :15 PM CASH BAR 12:15 PM 1:15 PM LUNCH 1:15 PM 2 :30 PM Construction Details Brent Anderson A. Waterproofing B. Insulation C. Thermal Breaks 2:30 PM 3:00 PM Summary This seminar is designed to give the producers of concrete products and the contractor a thorough under- standing of earth shelter construc- tion. The program will review the step by step procedure on how an earth shelter structure should be constructed. Special emphasis will be placed on construction details. Materials covered in the program will include ready mixed concrete, concrete block and precast plank. PROGRAM PARTICIPANTS Bill Baker Publisher of - "EARTH SHELTER DIGEST" Brent Anderson Earth Shelter Consultant CO- SPONSORS MMI (Minn. Masonry Institute) MCPA (Minn. Concrete Prod. Assoc.) ARM (Aggregate Ready Mix Assoc.) PCA (Portland Cement Assoc.) MC &MCA (Minn. Concrete E Masonry Contractors Assoc.) SPACE IS LIMITED Pre - registration required. FEE: $20.00 per person (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: February_ 25, 1980 _ _ _ _ TO: Mayor_& City_Council_ _ _ _ _ _ _ _ FROM: Recreation Director SUBJECT: Annual Multi - Agency Conference I am requesting to attend the Annual Multi- Agency Conference of the Minnesota Association of Continuing Education (MACEA), Minnesota Community Education Association (MCEA) and the Minnesota Recreation and Parks Association (MRPA) held in St. Cloud on March 12, 13, & 14. This is a budgeted item and the requested amount falls within the guidelines of the 1980 budget. Respectfully submitted, u loe J mss - Bruce Ericson, Director Hutchinson Recreation Department THIRD ANNUAL MULTI — AGENCY Spring Conference Sunwood Inn and Convention Center St. Cloud, Minnesota March 12-13-14,1980 Wednesday, March 12 5:00 p.m. - 7:00 p.m. REGISTRATION 7:00 p.m. - 9:00 p.m. "WE - - - ARE THE GROUP" A series of participatory activities which are designed to help you identify and understand groups. Discussions will cover group values, group pressures, processes of group change, and organization. Whether you work with political bodies, community groups, staff groups, or parti- cipatory groups, this session should lead to an awareness of what it means to be a group. 9:00 P.M. Social and cash bar (Poolside) Thursday, March 13 8:00 a.m. REGISTRATION 9:00 a.m. - 9:30 a.m. Welcome & Opening Session 9:30 a.m. - 12:30 a.m. Three Concurrent Sessions Carroll Stein Section A - "SETTING YOUR STRATEGIES" To sell your proposal to a political group, adjsory board, citizen organization, etc., you should know the internal motivation and structure of your targeted group. This session will present ideas on how to guide, lead, control and influence, and sell ideas, to groups. Carroll Stein Section B - "EFFECTIVE SPEAKING" Specific steps are learned which will take the parti- cipant from self consciousness to self confident when speaking to audiences of 1 or 100 or 1000. Additional benefits of this segment include learn- ing to organize your thoughts, increase poise, im- proving your value to the organization. Deidre Griswold Section C - "DON'T MISS WHAT YOU HEAR" The emphasis of this session will be enhancement of your LISTENING skills. You will look at the dynamics of what goes on between two indivi- duals in terms of verbal and non - verbal communi- cations. In addition, you will learn the skill of listening to another person whose values differ from yours. During this session, you will be actively involved in group learning exercises and activities. Roland Larson 12:30 p.m. - 1:30 p.m. Buffet Lunch (Poolside) 1:30 p.m. - 4:30 p.m. Three Concurrent Sessions Sections A, B and C (Repeat of 9:30 - 12:30) 6:30 p.m. - 7:30 p.m. Reception and cash bar (Poolside) 7:30 p.m. Banquet (Ballroom) 9:00 P.M. DISCO with Mick's Music Machine (Ballroom) Friday, March 14 8:30 a.m. - 9:00 a.m. Continental Breakfast (Poolside) 9:00 a.m. - 12:00 "OBTAINING PROGRAM COMMUNICATION" This session will include a brief review of stress management, carried over from the 1979 Muiti- Agency Conference and then move quickly on to the necessity of good program evaluation, program research and some methodology to accomplish it. Tor Dahl FEE $42.00 - includes continental breakfast, buffet lunch and banquet, refreshment breaks, instruc- tional materials, and evening entertainment. REGISTRATION, DATES, AND LOCATIONS The conference will be held on Wednesday even- ing, Thursday, and Friday morning - March 12, 13 and 14, 1980 at the Sunwood Inn and Convention Center, St. Cloud, Minnesota. Registration will be either 5:00 -7:00 p.m., March 12 or 8:00 -9:00 a.m. March 13. I FOR FURTHER INFORMATION Terry J. Henry University of Minnesota Continuing Management Education 107 Armory 15 Church Street S.E. Minneapolis, Minnesota 55455 (612) 373 -3680 MULTI—AGENCY CONFERENCE PLANNING COMMITTEE MACAE MCEA Terry Henry Marilyn Kerns Tom McMullen MRPA Mory Anderson Dick Jorgensen (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: _ February 21,_1980 TO: Marlow Priebe --------------------------- - - - --- FROM: Mark Schnobrich SUBJECT: Revised City Tree Ordinance Please review and amend as necessary. I made one change in Section 10. After the first reading on Feb- ruary 12, Mayor Westlund stated to me that he thought the responsi- bility of the Municipal Tree Board should be with a newly establish- ed board, and not with the Park and Recreation Board. The Park and Recreation Board has in the past, dealt with most of the tree questions either directly or indirectly through Fred. Now, with the establish- ment of a City Tree Ordinance, he felt an appointed board should be separate, and deal strictly in the capacity of trees. I agreed, and we arrived at a membership of five: four citizens, one councilman, and myself, a non - voting ex- officio member. I am in the process of finding interested individuals, and do have a few possibilities. If you know of some interested people, let me know. All other aspects of the ordinance were satisfactory to him. Section 1022:00 ORDINANCE NO. 1/80 Section 1022 - City Tree Ordinance Section 1022:00. Definitions. Street Trees: "Street trees" are herein defined as trees, shrubs, bushes and all other woody vegetation on land lying between property lines on either side of all streets, avenues, or ways within the City. Park Trees: "Park trees" are herein defined as trees, shrubs, bushes, and all other woody vegetation in public parks having individual names, and all areas owned by the City, or to which the public has a free access as a'park. Section 1022:05. Duties of City Forester. The City Forester shall affirm the rules and regulations of this Ordinance. He shall direct, regulate, and control the protection, maintenance, removal, and planting of all trees growing now or hereafter in the streets, parks and other public places in the Municipality. In his absence the Director of.Public Works shall designate another qualified alternate. The City Forester shall also formulate a Master Street Tree Plan, with 'the advice and approval of the "City " -Tree - -Board and shall specify the species of trees to be protected, ,;- .;,maintained,,...removed and /or planted on each of the streets, parks or other public places of the Municipality. Section 1022:10. Creation and�-Es:tahlishment of A City Tree Board. Subd. 1. Board Established. There is hereby created and established a Muni- cipal Tree Board for the City of Hutchinson, v Minnesota. Subd. 2. Appointment. Said Board shall consist of five (5) members, four of whom shall be appointed by the Mayor with the consent of the Council, and one member.of said Council,to be designated by said Council. The City Forester shall be assigned to the Municipal Tree Board as a non - voting member. Subd. 3. Terms. The terms of the members first appointed by the Mayor to the Board shall be for one, two, or three years, the Mayor to designate in ',the ap- pointment notices the appointees for each of said respective terms, and the terms of the successors to said appointees shall be for three years, except as otherwise provided in the filling of vacancies. An appointive member shall continue to serve until his successor is appointed. Subd. 4. Vacancies. Any vacancy in the appointive membership shall be filled by appointment by the Mayor, with the consent of said Council, and such appointee shall serve for the unexpired term so filled. Section 1022 :10 Subd. 5. Board Officers. Said Board shall elect from its membership a Chair- man, a Vice - Chairman, and a Secretary, who shall serve for such terms and shall have such powers and perform such duties as may be prescribed in the rules of said Board. Subd. 6. Meetings. Meetings of the Board shall be held at such times and places as may be prescribed in the rules of the Board or as may be fixed by the Chairman, consistent with such rules; provided, however, that at least one meet- ing shall be held in each calendar month. Subd. 7. Quorum. At least three (3) members of the Board present at a meeting of said Board shall constitute a quorum for the transaction of business. Subd. 8. Duties. Subd. a. The duties of the Board shall be as set forth in the subdivUions which follow. Subd. b. To study, investigate, counsel, and directly advise in the ad- ministration of a written plan for the care, preservation, pruning, plant- ing, replanting, removal or disposition of trees and shrubs in parks, along streets and in other public areas. Subd. c. The Board, when requested by the City Council, shall consider, investigate, make finding, report and recommend upon any special matter of question coming within the scope of its work. Subd. d. To submit to the Mayor annually the current and future needs of the City in regards to trees and shrubs within the parks, streets and other public areas, together with an estimate of the cost thereof. Subd. e. Any recommendation of the Board submitted to the Mayor in writ- ing, which requires action of the Council to carry it out, shall be sub- mitted by the Mayor to the Council for nits consideration. Upon the final disposition thereof, the Mayor shall promptly advise the Board of the action taken thereon. Subd. f. The members of the Board shall serve without compensation, but the reasonable expenses of the Board and disbursements of its members, in- curred in the performance of its or their official duties, shall be paid by the Municipality. Section 1022:15. Street Tree Species to Be Planted. The following list constitutes the official Street Tree species for Hutchinson, Minnesota. No species other than those included in this list may be planted as Street Trees without the written permission of the City'Forester. k. RESOLUTION NO. 6488 RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA WHEREAS, the First National Bank of Hutchinson, a duly designated depository of the City, has requested the release of the following securities: PLEDGE AGREEMENT NO. 81695 ISD 4623, Roseville, MN School Bldg. Bond 7% 1 -1 -96 $25,000.00 which have heretofore been pledged as collateral security for the account of the City with such depository, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA'; THAT the City Treasurer is hereby authorized to release and return to said depository,the securities requested by the First National Bank of Hutchinson', Minnesota. Adopted by the City Council this 25th day of February, 1980. ATTEST: Gary D. Plotz City Clerk Ralph D. Westlund Mayor i REVENUE REPORT Description C FNERAL FUND TAXES LICENSES PERMITS & FEES INTER - GOVERNMENT REVENUE CHARGES FOR SERVICES FINES & FORFEITS MISCELLANEOUS REVENUE CONTRIBUTIONS FROM OTHER FUNDS REVENUE FOR OTHER AGENCIES 14ATER & SEWER FUND WATER & SEWER UTILITIES CITY OF HUTCHINSON FINANCIAL REPORT FOR Decemher_1979 Current Adopted Year to Month Budget Date Amount $0,000,000.00 $0,000,000.00 $0,000,000.00 221,374.17 552;.00 2,458.40 219,644.15 17,087.36 2,075.00 27,592.66 61,451.00 2,016.94 $ 427,315:80 $ 57,271.83 388,424:00 10,725.00 29,500.00 923,541.00 224,113.00 20,000.00 50,000.00 287,000.00 300.00 $1,9331603.00 $ 560,600.00 414,804.25 12,428.01 42,794 ;•50 970,980.56 264,076.42 24,419.62 166,341.75 301,100.55 2.51.63 $ 2,197,197.29 0 $ 618,643.49 • Rema ining Balance $0,000,000.00 ( 26,380.25 ) ( 1,703.01 ) (13,294.50 ) 47,439.56 ) ( 39,963.42 ) ( 4,419.62 ) (116,341.75 ) ( 14,100.55 ) 48.37 ($ 263,594.29) $ ( 58,043.49) Percentage Used CITY OF HUTCHINSON F'NANCIAL REPORT FOR December, 1979 EXPENSE REPORT Percentage Used Current Adopted Year To Remaining Description Month Budget Date Amount Balance $0,000,000.00 $0,000,000.00 $0,000,000.00 $0,000,000.00 GENERAL FUND MAYOR & COUNCIL 1,097.70 16$50.00 19,783.76 (3,433.76 ) ADMINISTRATIVE ASSISTANT 1,938.47 41,772.00 43,917.51 (2,145.51 ) ELECTIONS 4.35 5;901900 4,163.61 1,737.39 CITY CLERK 8,822.13 129,909.00 135,884.03 5,975.03, MOTOR VEHICLE 2,395:17 301473.00 31,588:02 ( 1,115.02 ) ASSESSING 12,500.00 12,500.00 6,641.61 13,749.00 20,966.97 ( 7,217.97 ) LEGAL PLANNING 193.46 21000.00 2,664.07 ( 664.07 ) CITY HALL 716.35 27,260.00 26,888.79 371.21 OLD ARMORY 2,275.04 21,151.00 18,980.62 2,170.38 POLICE DEPT. 17,136.63 366,906.00 403,205.48 ( 36,299.48 ) FIRE DEPT. 14,510.46 57,100.00 61,232.99 ( 4,429.23 ) COMMUNITY SERVICE OFFICER 1,472.11 170864,00 16,929.55 934.45 PROTECTIVE INSPECTIONS 3,634.36 45,586.00 47,623.53 ( 2,037.53 ) CIVIL DEFENSE 800.00 547:75 252.25 SAFETY COUNCIL 150.00 250.00 150.00 100.00 ENGINEERING 7,754.89 1011069,00 101,057.39 11.61 27,083.02 210,528,.00 263,614.04 ( 53,086.04 ) STREETS &ALLEYS Percentage Used EXPENSE REPORT CONTINUED r� Description MAINTENANCE ACCOUNT- STREET CONSERVATION OF HEALTH LIBRARY RECREATION CIVIC ARENA PARK DEPT. CEMETERY DOWNTOWN DEVELOPMENT DEBT SERVIC E AIRPORT TRANSIT UNALLOCATED GENERAL EXPENSE LAWCON 11 RA TIRE MARSHALL WATER & SEWER FUND WATER & SEWER OPERATIONS -ADM. WATER PLANT OPERATIONS SEWER PLANT OPERATIONS Current . Month $0,000,000.Ce 562.36 300.00 695.20 5,377.71 5,575.31 15,915.72 1,442.93 14,246.48 36.16- 7,748.77 3,571.97 1,787.46 206.50 1,917.10 $134,221.17 18,716.30 7,241,34 7,652.32 $ 33,609.96 Adopted Bpdaet $0,000,000.00 56,000.00 300.00 40,172.00 61,705.00 57,045.00 175,785.00 23,649,00 15,700.00 38,750.00 45,345.00 36,976.00 253,843.00 00 26,165.00 $1,932,603.00 649,366.00 56,100.00 100,400.00 $ 805,866,00 Year -.,:) Date Amount $0,000,000.00 59,004.24 306.00 39,794.18 83,058.71 90,002.71 188,128.20 24,596.43 57,795.73 17,699.00 66,904.07 38,130.19 110,544.58 77,794.75 0 25,767.00 $ 2,086,569.09 485,4.60.48 58,119.61 192,667.63 236,247.72 Remaining Balance $0,000,000.00 ( 3,004.24 ) 377.82 ( 21,353.71 ) ( 32,957.71 ) ( 12,343.20 ) ( 943.35 ) ( 42,095.73 ) 21,051.00 ( 21,559.07 ) ( 1,1,54.19 ) 108,006.15 ( 77,794.75) 398.00 ($153,966.09) 163,905.52 ( 2,019.61) ( 92,267.63) Percentage Used O/J r REVENUE REPORT Description GENERAL FUND TAXES LICENSES PERMITS & FEES INTER - GOVERNMENT REVENUE CHARGES FOR SERVICES FINES & FORFEITS MISCELLANEOUS REVENUE CONTRIBUTIONS FROM OTHER FUNDS REVENUE FOR OTHER AGENCIES WATER & SEWER FUND WATER & SEWER UTILITIES CITY OF HUTCHINSON ° FINANCIAL REPORT FOR January, 1980 Current Adopted Month Budget $0,000,000.00 $0,000,000.00 00.00 473,175.00 60.00 11,030.00 567.50 34,000.00 00.00 997,514.00 12,478.88 278,095.00 1,345.00 23,000.00 13,330:43 131,740.00 00.00 351,000.00 40.81 550.00 $ 27,822.62 $2,300,104.00 Year to Date Amount $0,000,000.00 Remaining Balance 00.00 473,175.00 60.00 10,970.00 567.50 33,432.50 00.00 997,514.00 12,478.88 265,616.12 1,345.00 21,655.00 13,330.43 118,409.57 00.00 351,000.00 40.81 509.19 $2,272,281.38 $ 27,822.62 $ 50,726.73 $ 691,100.00 $ 50,726.73 $ 640,373.27 Percentage 0.0 .5 1.7 0.0 4.5 5.8 10.1 0.0 7.4 1.2 7.3 EXPENSE REPORT Description GENERAL FUND MAYOR & COUNCIL ADMINISTRATIVE ASSISTANT ELECTIONS CITY CLERK MOTOR VEHICLE ASSESSING LEGAL PLANNING CITY HALL OLD ARMORY POLICE DEPT. FIRE DEPT. COMMUNITY SERVICE OFFICER PROTECTIVE INSPECTIONS CIVIL DEFENSE SAFETY COUNCIL FIRE MARSHALL ENGINEERING CITY OF HUTCHINSON FINANCIAL REPORT FOR JANUARY Current Adopted Year To Remaining Percentage Month Budget Date Amount Balance Used $0,000,000.00 $0,000,000.00 $0,000,000.00 0 $0,000,000.00 % 2,329.67 25,162.00 2,329.67 22,832.33 9.3 3,541.19 47,510.00 3,541.19 43,968.81 7.5 00.00 7,615.00 00.00 7,615.00 0.0 10,599.54 151,792.00 10,599.54 141,192.46 7.0 2,657.99 37,063.00 2,657.99 34,405.01 7.2 00.00 14,300.00 00.00 14,300.00 0.0 1,473.30 19,190.00 1,473.30 17,716.70 7.7 75.00 2,850.00 75.00 2,775.00 2.6 4,404.43 30,462.00 4,404.43 26,057.57 14.5 2,879.10 22,255.00 2,879.10 19,375.90 12.9 33,038.58 424,948.00 33,038.58 391,909.42 7.8 5,987.79 60,950.00 5,987.79 54,962.21 9.8 1,251.71 21,439.00 1,251.71 20,187.29 5.8 3,731.68 53,108.00 3,731.68 49,376.32 7.0 0 00.00 1,600.00 00.00 1,600.00 0.0 00.00 250.00 00.00 250.00 0.0 1,693.04 27,307.00 1,693.04 25,613.96 6.2 7,764.56 114,130.00 7,764.56 106,365.44 6.8 EMENSE REPORT CONTINUED Description STREETS & ALLEYS MAINTENANCE ACCOUNT CONSERVATION OF HEALTH LIBRARY RECREATION CIVIC ARENA PARK DEPARTMENT CEMETERY DOWNTOWN DEVELOPMENT LAWCON DEBT SERVICE AIRPORT TRANSIT UNALLOCATED GENERAL EXPENSE HRA WATER & SEWER FUND WATER & SEWER OPERATIONS - ADM. WATER PLANT OPERATIONS SEWER PLANT OPERATIONS Current Month $0,000,000.00 17,430.96 16,598.01 00.00 10,278.67 4,812.66 14,525.42 11,063.48 1,661.49 807.76 61,300.00 00.00 11,831.09 2,404.43 12,667.97 1,816.20 $ 248,625.72 20,528.25 7,749.63 16,805.70 $ 45,083.58 Adopted Budget $0,000,000.00 269,021.00 64,100.00 300.00 43,179.00 104,690.00 62,781.00 216,737.00 25,449.00 10,600.00 100.00 34,355.00 68,630.00 43,064.00 297,056.00 00.00 $2,301,993.00 695,811.00 114,400.00 123,800.00 $ 934,011.00 Year To Date Amount $0,000,000.00 17,430.96 16,598.01 00.00 010,278.67 4,812.66 14,525.42 11,063.48 1,661.49 807.76 61,300.00 00.00 11,831.09 2,404.43 0 12,667.97 1,816.20 $ 248,625.72 20,528.25 7,749.63 16,805.70 $ 45,083.58 Remaining Percentage Balance Used T - , - - - , - - - . - - 251, 590.04 47,501.99 300.00 32,900.33 99,877.34 48,255.58 205,673.52 23,787.51 9,792.24 (61,200.00) 34,355.00 56,798.91 40,659.57 284,388.03 (1,816.20) $2,053,367.28 6.5 25.9 0.0 23.8 4.6 23.1 5.1 6.5 7.6 (300.0) 0.0 17.2 5.6 4.3 (999.9) 10.8 675.282.75 3.0 106,650.37 6.8 106,994.30 13.6 $ 888,927.42 4.8 MINUTES AIRPORT COMMISSION MONDAY, FEBRUARY 11, 1980 Present: Doug McGraw, Chairman Doug Hedin Don Pankake Randy Buboltz Absent: 'John Miller Jim Weckman, Airport Mechanic Milton Lueneburg, Council Rep. Gary D. Plotz, Administrative Asst. The meeting was called to order by Chairman McGraw at 7:30 P.M. The following matters of business were discussed. 1. "H" Marker Administrative Assistant Plotz reported that the "H" Marker building has been com- pleted by the HAVTI students at a cost of approximately $1,000. Fred Roberts has installed cement platform to place the building thereon. The Sta[te'''Department of Aeronautics has requested the removal of a few trees within the flight path of the runway. Marlow Priebe has advised him that these trees have been removed. We would anticipate the installation of the "H" Marker transmitter within -the next few months. 2. Enclosed Hangars The Airport Commission requested the Administrative Assistant to secure price pro- posals for the construction of four additional hangars to the existing building, with an optional cost proposal for 8 -10 new enclosed hangars pursuant to the air- port layout plan. 3. State Aviation Development Guide In response to correspondence from Lawrence E. McCabe of January 18, 1980, the Airport Commission requested the inclusions of the following items: YEAR RECOMMENDED DEVELOPMENT 1981 - 1983 "H" Marker NDB VASA - Slope Indicator Radio Controlled Runway Lights Acquisition per Airport Study 1984 - 1985 800 Ft. Runway Additional Taxi -way 1,000 Ft. Over -Run (One each End) 3,000 Ft. Additional Taxi -way Acquisition per Airport Study 1986 - 2000 20 Enclosed Hangars & Ramps & Relocation of Fuel Tanks Acquisition per Airport Study 7-jr. AIRPORT COMMISSION FEBRUARY 11, 1980 PAGE 2 4. Maintenance on the Airport Mechanic Hangar Mr. Jim Weckman reported that there are gaps of the maintenance hangar and the building. necessary weather stripping with the City's sary. Funds for the door seal are available budget. 5. Airport Zoning of up to 2" between the large door Mr. Weckman was asked to secure the assistance in installation, if neces- from the 1980 airport maintenance Administrative Assistant Plotz reported that the State Division of Aeronautics did not accept the federal grant application for a 80/20 funding arrangement to com- plete the Airport Zoning Study and implementation. The Division of Aeronautics made a counter offer to share on a 50/50 basis for the completion of the work.' After discussion, a motion was made and seconded to recommend to the City Couni�ll to accept the offer of 50/50 per cent grant match, with local cost being $2,000. Motion unanimously carried. The meeting was adjourned at 8:30 P.M. D HUTCHINSON COMMUNITY HOSPITAL A14NUAL BOARD OF DIRECTORS MEETING January 21, 1980 5:30 PM - Small Conference Room Present: Jim Joyce, President; Rollie Balke, Vice - President; Norah Mullan, Secretary; Ken Gruenhagen, Trustee; Virgil Goebel, Trustee; Joan Ewald, Trustee; Dr. Cris Remucal, Chief of Staff Absent: Rev. David Na twick, Trustee Others Present: Philip G. Graves, Administrator; Frank Seivert, Controller; Darwin G. Clausen, Director of Non - Medical Services President Joyce called the meeting to order at 5:50 PM. Motion by Balke, seconded by Mullan,to approve the minutes of December 18, 1979, meeting. All were in favor. Motion passed. Accounts Payable: Motion by Goebel, seconded by Ewald, to approve and authorize for payment the attached listing of cash disbursements and accounts payable in the amount of $367,078.92. All were in favor. Motion passed. Statistical report and financial statements were reviewed by Graves. Medical Staff minutes were highlighted by Dr. Remucal Many questions- -werexasked regarding Medical Staff policies concerning "Brain Death." Graves indicated he would obtain information regarding the state statutes, if any, and report back at the next meeting. Director and Assistant Director of Nursing Reports, Director of °Ment`i Health Unit Report, and Auxiliary Meeting Minutes were reviewed. Motion by Goebel, seconded by Gruenhagen, to accept the donation of cash by the Hospital Auxiliary and authorize the hospital Administrator to purchase the video camera as requested by the Auxiliary in the amount of $1,095 from Bethany Corporation. All in favor. Motion passed. New Business: ° A. Election of Officers: The floor was open for nominations for the offices of President, Vice - President, and Secretary of the Governing Board for operational year 1980. Motion by Ewald, seconded by Goebel, to nominate Jim Joyce for President, Rollie Balke for Vice- President, and Norah Mullan for Secretary, and cast a unanimous ballot in favor of "°the nomination. All were in favor:-- -Moti °on passed. B. Evaluation of Chief Executive Officer.: President Joyce emphasized the fact that an evaluation process should be implemented for the hospital Administrator. To accomplish this task in fiscal year 1980, an ad hoc committee would be appointed to work with the hospital Administrator in redesigning a job description and developing an evaluation f6rmat. The following ad hoc committee members were appointed: Chairman - Rollie Balke; Members - Joan Ewald, Rev. David Natwick. The Committee is further directed to provide a progress report back to the Governing Board in March. Page 1 of 2 7— C C. Final Payment on the Mental Health Unit: Graves appraised the Governing Board that the final payment will be made in February of this year for construction and furnishing of the Mental Health Unit. It was the consensus of opinion of the Board to send a letter to the_City Council appraising them of this accomplishment and also utilizing time during National Hospital Week to appraise the public of this accomplishment. D. Survey: Mr. Tom McMorrow and Dr. Chuck Bantz, planning consultants, appeared at the meeting to discuss the community survey. Several items were proposed for change in the survey. It was the consensus of opinion of the Board of Directors to forward the survey to the long -range planning subcommittee and resubmit the survey to the Governing Board at the regular February meeting. E. Letter of Recognition: Motion by Balke, seconded by Goebel, to direct the Secretary of the Governing Board to draft a letter to Charlotte Block, Director of Administrative Services, in recognition of her accomplishment of being named by the Chamber of Commerce for Business Person of the Year. All were in favor. Motion passed. Motion by Balke, seconded by Gruenhagen, to adjourn. All were in favor. Motion passed. Meeting adjourned at 9:00 PM. Respectfully submitted, "Philip G. Graves Administrator PGG:Ikz Page 2 of 2 2 -15 -80 MINUTES DOWNTOWN DEVELOPMENT ADVISORY BOARD Tuesday, January 15, 1980 The meeting was called to order by Chairman Quade at 12:04 P.M. with the following members being present: Don Abbott, Jay Alrick, Don Glas, Dennis Hukriede, Tom O'Connell, Robert Stearns,, Marlin Torgerson, Lloyd Torgrimson and Ted Beatty in addition to Chairman Quade. The ex- officio members attend- ing were Mayor Westlund and Clarice - Coston. Also attending were Consultant, Clarence Simonowicz, Administrative Assistant, Gary Plotz and Alderman Ken Gruenhagen. The minutes of the December 26, 1979 meeting were unanimously approved on motion by Bob Stearns and seconded by Ted Beatty. HIGH RISE Consultant, Clarence Simonowicz, stated that the City Council had approved the agreement with the Levner Company subject to working out the language. The developer has two years and if at that time the program terminates the City receives the land back. Chairman Quade questioned if any discussion had been made on the turning of the building to possibly utilize the parking for both the High Rise and the Retail Center. Mr. Simonowicz pointed out that being the Police /Fire station will be moved-to another site a somewhat new design may be necessary to conform to the area. Mr. Lloyd Torgrimson inquired about the financing of the Nigh Rise. Clarence stated there are many problems as always. Mayor Westlund commente& he felt that the developer would get the funding. DOWNTOWN DEVELOPMENT It was the consensus of the Downtown Development Board that more parking is necessary. Mr. Ted Beatty stated a study is being made by students on the parking situation in downtown Hutchinson. There was extensive discussion on the possibility o doing away with was discussed present foparking merchantsmeters in the down- town area. An assessment program It was mentioned some type of program had been worked out a few years ago by Senator Bernhagen and given to the City Engineer, Marlow Priebe, for revieWal. It was decided this plan should be brought to the next regular meeting for reviewal and discus -sion. Mr. Simonowicz mentioned a contract draft form had been sent to Mr. Parranto- designating the design and finance plan. - On motion by Bob Stearns, the meeting was adjourned at 12:36 P.M. MINUTES TRANSPORTATION BOARD JANUARY 9, 1980 The regular meeting of the Transportation Board was held on Wednesday, January 9, 1980, at 12:00 noon. Members present were Chairman Jack Kjos, Russ Meade, Ron Jonas, Rick Johnson, Ken Gruenhagen and Clarice Costen.' Absent: Emma Lake. Also present were Administrative Assistant Gary Plotz and Personnel /Transit Coordinator Hazel Sitz. Lucille Ulrich from HANDS was also present. The minutes of the December meeting were approved. Administrative Assistant Plotz reviewed the status of the proposed interconnecting service. It was agreed that the Transportation Board would see that information regarding this proposal would be made available to Chamber of Commerce, HAVTI, HANDS and other groups who might potentially benefit from such service. The Board reviewed reports of December service and noted a good use made of the Saturday bus service during the five weeks before Christmas. It was the recommendation of the Board that Saturday service be provided again next December. Lucille Ulrich asked for clarification from the Board regarding fares charged HANDS employees. After discussion, it was suggested that HANDS request assistance from the Senior Activity Center in providing partial payment of bus fares for those employees who find it a hardship to pay the regular fare for same -day reservations. ° Following discussion, it was agreed that future Board meetings would be on a bi- monthly basis. of the Chairman meetings could be called oftener are' matters requiring consideration. Meeting adjourned at 12:50 p.m. Transportation ° At the discretion when there MINUTES Park & Recreation Board January 9, 1980 The Park & Recreation Board met with Dr. Chernausek, Don Falconer and Kathy McGraw present. Also present were Fred Roberts, Supt. of Public Works, Bruce Ericson, Recreation Director, Bruce Peterson representing the Council, Sherry Crawford from the Leader, and Grace Sanstead,. Secretary. Dick Lennes was also present. The minutes of the December meeting were read and approved by Dr. Chernausek, Mr. Falconer making the motion seconded by Kathy McGraw. Fred Roberts and Bruce Ericson gave their reports. The tape player at North Jaycee Park needs to be replaced. A new score board has been set up in the Old Armory which has been donated to the Recreation Department. Mr. Lennes suggested putting a net over it to protect it as has been done at the school. The Board approved Mr. Roberts' and Mr. Ericson's reports. Concerning the 3M Volleyball League which has been approved, Kathy McGraw made a motion, seconded by Don Falconer, that the persons responsible for picking up the key to the Armory must show identification when doing so, approved by the Board. The 1980 State Softball Tournament bid was approved., Don Falconer making the motion, seconded by Kathy McGraw. The Hutchinson Industrial Volleyball League, consisting of 4 teams at the Armory, was accepted, Kathy McGraw making the motion, seconded by Don Falconer and approved by Dr. Chernausek. Mr. Lennes mentioned the presence of 600 to 800 participants at the Swim on March 1st an6 asked if space and facilities were available at the West Park for campers that early, otherwise space could be provided at the school. The Minnesota State Planning Agency has asked that a review be given the State Historical Society of McDonalds Park Development, the Recreation Department must now hire an archaeological consultant to perform the survey. Mr. Ericson sees no problem to this survey and said the cost would be minimal. There being no further business the meeting was adjourned by Dr. Chernausek at 7:45 p.m., the next meeting to be held on February 6, 1980. Respectfully submitted, Grace Sanstead, Secretary U�r t M E M O R A N D U M DATE: February 15, 1980 ---------- - - - - -- 70: Mayor and City Council FROM: Gary D. Plotz, Administrative Assistant --------------------------- - - - - -- SUBJECT: Completion of Airport Zoning -------------------------- - - - - -- The Airport Commission and City Council decided to delete the cross -wind air- port runway from the Hutchinson Airport Zoning Plan. The State of Minnesota has required that the maps be redrawn and an amendment to the text of the Plan. Subsequently, the public hearing process of the zon- ing portion must start completely over again. In 1979 the City Council authorized the consulting services in the amount of $4,000. Based on information from TKDA, the state local match would be 80/20 or $3,200 stoate and $800 local. The state received the grant application and has decided to fund on a 50/50 basis, or $2,000 state and $2,000 local. The Airport Commission met on February 11, 1980 and recommends to the Council to accept the 50/50 grant or $2,000 local cost. It was felt that because the City, Airport Commission, and Airport Zoning Board has gone this far in prepar- ing for implementation of the zoning, the entire project should not be shelved. Increased activity and, specifically, annexation toward the direction of the air- port make completion imperative. Approval of the state's 50% grant offer is recommended. cc: Airport Commission ,% (612) 879 -2311 CITY OF EaW t CNINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 November 26, 1979 Mr. Lawrence E. McCabe Minnesota Department of Transportation Transportation Building St. Paul, Minnesota 55155 Dear Mr. McCabe: The City of Hutchinson received a grant from the State Aeronautics Department on June, 1976 with the total cost from state aid funds not to exceed $27,412.00 for the preparation and completion of an airport study and zoning plan (Airport Master Plan). The City's share was 20 per cent of the cost. The Hutchinson Airport Commission and the Airport Zoning Board held hearings on the plan. Based on an analysis of the anticipated need, the community reaction and opposition, and the projected local share of acquisition costs, the cross -wind run- way was deleted. It is noted that the City bonding net debt bonding limit would not facilitate this expenditure. The City was advised by TKDA, airport study consultant, that a runway deletion would cause additional work, specifically a revision of the airport plan and mapping. Contacts were made by Mr. Westiy 1'ffend*r3ckson of TKDA to the Aeronau't'ics Division, and the City was advised that a grant may be favorably received by the Aeronautics Divi- sion and the local share would be 20 per cent of the consultant's work (20% of $4,400.00) or $880.00. With this cost information the Hutchinson City budget was prepared allowing $880.00 for the airpmrt planning activities. The budget and line items were certified to the McLeod County Auditor on October 10, 1979. The City's budget is at 100% of the State imposed levy limit formula. In October I was able to obtain the City Council's approval of TKDA contract for serv- ices, conditioned on the City paying a maximum of $880.00 (20% of $4,400.00) per 1980 City budget. The study was for all practical purposes- completed (copy attached) ; however, without' these essential revisions through a supplemental grant a large amount of time, effort and money would be lost. After all these good faith efforts and progress, we respectfully received a telephone call on November 15, 1979 from Mr. Jim Groehl.er requesting the City to participate 50 per cent or $2,200.00. The City is not in the financial position within the annual budget nor levy limits to accommodate such a significant change. Mr. Lawrence E. McCabe November 26, 1979 Page 2 We request a continuation of the 80 -20 formula for these supplemental services and eagerly wish to complete and implement both the study and zoning. Sincerely, CITY OF HUTCHINSON Aw '0 "- '" Gary Plot 'D. z Administrative Assistant GDP:ms Encl. cc: TKDA, Westly Hendrickson Airport Commission Ray Peterson, Airport Zoning Board Chairman Mayor and City Council Kenneth Merrill, City Accountant v o RESOLUTION NO. 6489 RESOLUTION GIVING APPROVAL OF FINAL PLAT FOR PROPOSED SHOPPING MALL (DEVELOPERS DIVERSIFIED) WHEREAS, Developers Diversified of Cleveland, Ohio, owner and subdivider of the land proposed to be platted as a shopping mall has submitted its application for ap- proval of final plat of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had there- under, and WHEREAS, said plat is in all respects consistent with the City Plan and the regu- lations and requirements of the Laws of the State of Minnesota and the ordinances of the City of Hutchinson and WHEREAS,'said plat is situated upon the following described lands in McLeod County, Minnesota, to -wit: Six Lots described as part of the NE 1/4 of the NE 1/4 of Section 12, Township 116, Range 30. (Property is bounded on the North by South Grade Road and on the East by Highway #15.) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said plat of shopping mall is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans, and regulations of the City of Hutchinson and the Laws of the State of Minnesota, subject to a subdivi- sion agreement and contribution to the parks and playgrounds. 2. That the City Clerk is hereby directed to file a certified copy of this reso- lution in the office of the County Recorder for their use as required by M.S.A. 462.358(3). BE IT FURTHER RESOLVED THAT such execution of the certificate upon said plat by the City Clerk, as required, shall be conclusive showing of proper compliance there- with by the subdivider and City officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality. Adopted by the City Council this 25th day of February, 1980. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz _ City Clerk FROM: (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: February 25, 1980 Mayor and Council - Water Billing Department - - - - - - - - SUBJECT: Delinc&Lnt jtater Accounts 08- 0370 -1 -00 11- 0290 -2 -00 Michael LeVesseur Dale Claussen 626 Harmony Lane *272 Fourth Ave. N.W. $39.84 426 Huron St. $4.27 08- 0450 -2 -00 George Schmiesing 11- 0295 -3 -00 531 Second Ave. S.W. James Schaa $41.36 *284 Fourth Ave. N.W. 426 Huron St. 09- 0765 -0 -00 $28.49 Robert Gutormson 344 Dale St. S. 14- 0105 -4 -00 $65.88 Wayne Gustafson 550 Linden Ave. 10- 0265 -0 -00 $24.51 Mrs. Ruth Piehl 621 Juul Road 20- 0065 -0 -00 $35.90 Eugene Duesterhoeft Promised to Pay March 3, 1980 715 Harrington Ave. $70.32 10- 0670 -0 -00 Keith Krommenhoek 544 Madson Ave. $44.98 Promised to Pay March 1, 1980 n 0 (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 21, 1980 TO: Mayor and City Council FROM: City Engineer SUBJECT: Hutchinson Mall Subdivision Paden First Addition The construction of Century Avenue from the West line of Boston Street to T.H. 15, involves the two above - referenced subdivisions and costs would be assessed to both. I, therefore, recommend you consider preparation of a report and a public hearing for same. This could be considered Project 80 -03. I have been in conference with Mr. Albertson, owner of the Paden First Addition. It appears that temporary outlet for storm sewer will be accomplished. This outlet and the piping to it will serve both of the above - referenced subdivisions and costs would be assessed to both. I, therefore, recommend you consider preparation of a report and a public hearing for same. This could be considered Project 80 -04. If both of these projects are acceptable, we could hold a public hearing on March 11, 1980. This would not delay our bond sale. Sincerely, o CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv i A RESOLUTION NO. RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT PROJECT 80 -03 WHEREAS, it is proposed to improve: Century Avenue from Boston Street to T.H. 15 by the installation of curb and gutter, gravel base, bituminous surfacing and appurtenances, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429; NOW THEREFORE, BE IT RESOLVED BY THE CITY OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 26th day of February, 1980. Ralph D. Westlund, Mayor Gary D. Plotz, Clerk 0 (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 ENGINEER'S REPORT DATE: February 21,1980 TO: Mayor and City Council FROM: Marlow V. Priebe, City Engineer SUBJECT: Curb & Gutter, Gravel Base, Bituminous Surfacing & Appurtenances Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on March 11, 1980, at 8:00 P.M. Project 80 -03 - Construct Curb and Gutter, Gravel Base, Bituminous Surfacing and Appurtenances, as follows: Century Avenue from Boston Street to T.H. 15 Construction Cost $ 71,500.00 Engineering $ 10,000.00 Fiscal and Miscellaneous $ 10,000.00 Land Acquisition v $ -0- Capitalized Interest $ 10,000.00 TOTAL $ 101,500.00 Assessable Cost $ 101,500.00 City Cost $ -0- TOTAL $ 101,500.00 Respectfully submitted, R .4")v-C� Marlow V. Priebe City Engineer pv RESOLUTION NO. RESOLUTION RECEIVING REPORT AND CALLING HEARING ON PROJECT 80 -03 WHEREAS, pursuant to Resolution Number , adopted by the Council on February 26th, 1980, a report was prepared by Marlow V. Priebe with reference to the improvement of: Century Avenue from Boston Street to T.H. 15 by the installation of curb and gutter, gravel base, bituminous surfacing and appurtenances; and this report as received by the Council on February 26th, 1980. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated cost of the improvement of $101,500.00. 2. A public hearing shall be held on such proposed improvement_on the 11th day of March, 1980, in the Council Chambers of the City Hall at 8:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the Council this 26th day of February, 1980. Ralph D. Westlund, Mayor 0 Gary D. Plotz, Clerk PUBLISHED IN THE HUTS "'TNSON LEADER, HUTCHINSON, MINNF" TA, ON FRIDAY, FEBRUARY 29TH, 1980 AND FRIDA MARCH 7TH, 1980. PUBLICATION NO. NOTICE OF HEARING PROJECT 80 -03: CURB AND GUTTER, GRAVEL BASE, BITUMINOUS SURFACING AND APPURTENANCES TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota will meet in the Council Chambers of the City Hall at 8:00 P.M. on March 11th, 1980, to consider the making of an improvement on: Century Avenue from Boston Street to T.H. 15 by: the installation of curb and gutter, gravel base, bituminous surfacing and appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the property abutting on such street. The estimated cost of such improvement is $101,500.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Gary D. Plotz, City Clerk Date: February 26th, 1980 • PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. RESOLUTION NO. RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT PROJECT 80 -04 WHEREAS, it is proposed to improve: Century Ave. & Boston St. in Hutchinson Mall & Paden lst Add. Subdivisions by the installation of storm sewer and appurtenances and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429; NOW THEREFORE, BE IT RESOLVED BY THE CITY OF HUTCHINSON, MINNEOSTA: That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 26th day of February, 1980. Gary D. Plotz, Clerk N Ralph D. Westlund, Mayor (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 ENGINEER'S REPORT DATE: February 21, 1980 TO: Mayor and City Council FROM: Marlow V. Priebe, City Engineer SUBJECT: Storm Sewer and Appurtenances Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on March 11, 1980 at 8:00 P.M. Project 80 -04 - Construct Storm Sewer and Appurtenances, as follows: Century Ave. & Boston St. in Hutchinson Mall & Paden 1st Add. Subdivisions Construction Cost $ 100,000.00 Engineering $ 10,000.00 Fiscal and Miscellaneous $_ 10,000.00 Land Acquisition $ -0- Capitalized Interest Assessable Cost City Cost pv $ 10,000.00 TOTAL $ 130,000.00 $ 130,000.00 $ -0- TOTAL $ 130,000.00 Respectfully submitted, Nic,ZftV ,?J • G'I.A� Marlow V. Priebe City Engineer RESOLUTION NO. RESOLUTION RECEIVING REPORT AND CALLING HEARING ON PROJECT 80 -04 WHEREAS, pursuant to Resolution Number , adopted by the Council on February 26th, 1980, a report was prepared by Marlow V. Priebe with reference to the improvement of: Century Ave. & Boston St. in Hutchinson Mall & Paden lst Add. Subdivisions by the installation of storm sewer and appurtenances; and this report was received by the Council on February 26th, 1980. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated cost of the improvement of $130,000.00. 2. A public hearing shall be held on such proposed improvement on the 11th day of March, 1980, in the Council Chambers of the City Hall at 8:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the Council this 26th day of February, 1980. Ralph D. Westlund, Mayor Gary D. Plotz, Clerk PUBLISHED IN THE HE INSON LEADER, HUTCHINSON, MINT ITA, ON FRIDAY, FEBRUARY 29TH, 1980 AND FRIDAY, MARCH 7TH, 1980. PUBLICATION NO. NOTICE OF HEARING PROJECT 80 -04: STORM SEWER AND APPURTENANCES TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota will meet in the Council Chambers of the City Hall at 8:00 P.M. on March 11th, 1980, to consider the making of an improvement on: Century Ave. & Boston St. in Hutchinson Mall & Paden 1st Add. Subdivisions by: the installation of storm sewer and appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the property abutting on such street. The estimated cost of such improvement is $130,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Gary D. Plotz, City Clerk Date: February 26th, 1980 0 PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. f rr ' (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 25, 1980 TO: Mayor and City Council FROM: City Engineer /Director of Public Works SUBJECT: State Gas Tax I have attended two Region 6E Transportation Task Force meetings. The information furnished us shows clearly that the Highway Department is in need of additional funds. We, also, discussed the need for fund increase to cities and counties to keep pace with inflation. It is my recommendation that the City endorse an increase in highway user fees. Attached is a sample Resolution that could be acted upon. pv attachment Sincerely, CITY �OFHUTCHINSON 0 Marlow V. Priebe City Eng. /Dir. of Public Works �.- r r RESOLUTION NO. WHEREAS, Minnesota's streets, roads and bridges are suffering because of lack of funding; and WHEREAS, these streets, roads and bridges serve the economic lifeline of the State; and WHEREAS, the user tax is the fairest method of taxation; and WHEREAS, if an increase in the user tax is not forthcoming, local roads, streets and bridges will have to be financed by an increase in the property tax; NOW THEREFORE, BE IT RESOLVED that the City Council of Hutchinson, Minnesota, endorses an increase in the highway user fees and urges our legislators to act. Adopted by the City Council of Hutchinson, Minnesota on this day of , 19 City Clerk o Mayor 0 (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: February 25, 1980 TO: May r_& City C ounc il_ -- — — — — — — — — — — — — — — — — — FROM: Recreation Director -------------------------------- SUBJECT: Swimming Instructors The Recreation Department will soon be conducting Red Cross swimming instruction on Saturdays. These are the same type of lessons which are offered in the summer and require certified WSI Red Cross instructors. To conduct these lessons instructors. Their rate which is the normal rate in the past. The progra m fees. The instructors are: we need to employ two additional of pay will be $3.20 per hour instructors have been started at is supported by registration September Davidson, 56 4th Ave. Wayne Ortloff, 346 Erie Street, Respectfully submitted, Bruce Ericson, Director Hutchinson Recreation Department 0 N.W., Hutchinson Hutchinson REGULAR COUNCIL MEETING WATER 4 SEWER FUND February 25, 1980 State Treasurer PERA $ 203.79 Blue Cross Blue Shield Feb. medical insurance 236.46 Crown Life Ins. Co. Feb. dental insurance 73.12 Bquitable Life Assurance Soc. Feb. long term disability ins. 26.92 St. Paul Life Ins. Co. Feb. life insurance 23.46 Blue Cross Blue Shield March medical insurance 236.46 Feed Rite Controls Inc. acid 243.51 Oxford Chemicals chemicals Sharstrom Plbg. repairs 154.32 Van Waters & Rogers chemicals 139.50 Am.Water Works Assn. dues -Randy DeVries 15.00 Dearborn Chemicals chemicals 189.50 ,Direct Safety Co. supplies 215.40 Modern Bldg. Systems repairs 1063.00 Mn.Pollution Control Agency registration fees 35.00 Sparling repairs 140.07 Van Bergen $ Markson Inc. repairs 583.05 State Treasurer PERA 199.72 $ 3,778.28 GENERAL FUND Govt. Training Service registration fee -Gary Plotz 10.00 League of Mn. Cities registration fee -Gary Plotz 130.00 Blue Cross Blue Shield Feb. medical insurance 4055.39 Equitable Life Ass. Soc. Feb. long term insurance 386.24 Crown Life Ins. Co. Feb. dental insurance 1262.22 St. Paul Life Ins. co. Feb. life insurance 471.75 State Treasurer PERA o 2972.80 Joe Anglin- Richard Peterson home relocation 15,000.00 Joe Anglin- Richard Peterson business relocation 10,000.00 Ralph Neuman Feb. car allowance 35.00 Blue Cross Blue Shield March medical insurance 4011.77 County Treasurer refund of tax monies recd 68,477.61 Dept. of Public Safety Feb. teletype 271.04 Fabricare Cleaners cleaning 9.00 G.F. Nemitz Sons supplies 57.30 Hutch Iron $ Metal iron 7.60 Hutch Utilities electric $ gas 48.10 Johnson Motors Inc. 1979 Int's Scout w /plow 7500.00 Mn. U. C. Fund unemployment- Courtney Eck 76.05 Motorola Inc. service contract 218.25 McGarvey Coffee Inc. coffee 34.50 S.A. Nies servicing 10.50 Shopko supplies 21.64 Uniforms Unlimited supplies 69.40 Wagner Service sharpen blades 20.00 John Ball hauling snow 270.00 Craig Larrievee Ford repairs 289.91 C.R.Pelton & Associates property value estimates 489.00 -2- County Treasurer drivers license fees for Co. $ 135.00 Glencoe Auto Parts repair parts 43.64 Ken Gruenhagen mileage league meeting 28.31 Intl Conf. Bldg. Officials 9 bldg. code books 180.00 Mn. Masonry Institute registration fees -Homer Pittman 20.00 Ray O'Herron Co. Inc. supplies 695.16 Urban Land Institute publication 18.00 Buell Fogg referee 190.00 Rich Carlson referee 190.00 Tom Tepper referee,basketball 756.00 Sunwood Inn room registration 51.00 MRPA registration fee 42.00 MRPA team registrations 774.00 School Dist. 423 custodian fees 170.15 Radisson Arrowwood room registration -Ken & Gary & wives 144.00 State Treasurer PERA 2957.75 Kenneth Merrill mileage 6.08 Gary Plotz meeting expenses .77.38 N.W.National Bank payment on arena 29,500.00 Commissioner of Revenue arena sales tax 57,05 $ 152,240.59 OFF STREET PARKING Charles Bell servicing meters -back pay $ 5.50 Charles Bell servicing meters 148.50 POM Inc. meter parts 433.30 $ 587.30 MUNICIPAL LIQUOR STORE Griggs Cooper $ Co. liquor $ wine $2440.88 Ed Phillips & Sons liquor & wine 6999.88 Twin City Wine Co. liquor $ wine 1214.95 Old Peoria Co. liquor $ wine 2689.78 Midwest Wine Co. wine 226.80 Sprengler Trucking freight charges 537.74 Northland Beverages mix 197.95 Quades bulbs 13.98 Hutchinson Utilities electricity 568.50 City of Hutchinson utilities 28.69 Old Peoria Co. liquor & wine 2059.06 Griggs Cooper Co. liquor & wine 1923.97 Twin City Wine Co. liquor $ wine 1705.39 Ed Philips & Sons liquor $ wine 2658.07 $23,265.64 THE HUTCHINSON SAFETY COUNCIL FOR YOUR INFORMATION The Hutchinson Safety Council met January 28, 1980, at 12:00 noon at the Prairie House in Hutchinson. 10 members were present. President Myron Johnson opened the meeting with a silent prayer. The December minutes were annroved as read. No bills were presented. Election of Officers: Joyce Rix's name was placed in nomination for Secr.- Treas. as Lois Grams is no longer a member. By unanimous voice vote Loretta Pishney was re- e;ected Secr. Treas. There were no other nominations for office and President Johnson announced the monimations cease and written ballots were cast and the following were elected for the 1980 year: President: Myron Johnson Ire- elected) Vice President: Ken ruenhagen "tember at Large: Les Linder Past president: Leslie O. Smith Old Business: Mike Monge, Civil DefenseDirector for McLeod County, announced the tornado information was sent out to all school and to Mike Fairbourne, TCCO weatherman. Mike A4onge is checking with the Tracy Schools where thev have had a tornado in the past for further information. McLeod Countv has purchased a new generator for power to use in case of a disaster of anv kind. Dean O "Borsky is the Hutchinson Civil Defense Co- ordinator. A discussion has held on hazardouq materials re: 3M Comnany, Hutchinson Industrial Corporation, and Patchin Fertilizer Combanv. New Business: It was brought to our attention that it is difficult to find parking places in front of the City Hall and many city trucks are parked there for a long period of time. It is a busy place and we will write to the city police and city council to see if they have any recommendations as how this can be resolved. Jean Lerberg opened a discussion on Park Tower residents complaints of ice on street and sidewalks in their area. The walkway between the telephone company and Red Owl Store is private property and not public so that the citv does not clean this. The residents would like a crosswalk sign on Franklin and 2nd. Ave. and Franklin and 3rd. Ave., as it is difficult to cross the street to downtown shopping areas. The sidewalks in that area are all in poor condition and the are deep ditches on sides of the walkways and they wouldlike to know where they can walk safely. President Johnson received a check from the city for 150.00 for our 1980 expenses, and this will be deposited into our checking account. Discussion on a 1 day safety council seminar was held. It was announced that files rTreve is a Defensive Drivers Instructor and maybe Joanne rTehlen would be able to have him speak at the Senior Citizens club to update them on driving rules and regulations. The next meeting will be February 25th, at the Prairie House. On Feb. 27, 28, 29th the 7th grade students will be given CPR trainingby Alyron Johnson. The meeting was adjourned by motion. Submitted by: Myron Johnson: Loretta F. Pis Treasurer's Report: Balance on hand January Deposits: Disbursements: Balance on hand January President hney, Secr. Treas. 1, 1980 12.15 none none 31, 1980 12.15 Clarence E. Schultz Auditor Dana L. Reed Deputy February 14, 1980 Tel (612) 864 -5551 McLEOD COUNTY Glencoe, Minnesota 55336 Mr. Gary Plctz, City Clerk City of Hutchinson City Hall Hutchinson, Mn. 55350 Dear Mr. Plotz, McLEOD COUNTY EQUAL OPPORTUNITY EMPLOYER O Glencoe �f 4 'go FFP.' ^G RECEI FOR YOUR INFORMATION This is to certify the 1979 assessed values for Development Districts #1, #2, & #3 are as follows: Original 1979 Assessed Base Value Value Development District No. 1 978,541 966,031 Development District No. 2 1,729,439 1,681,733 Development District No. 3 . 230,523 230,182 2,938,503 2,877,946 As you can see from the above figures, there will be no captured assessed value on the 1980 taxes. Also, please send a list of all the building permits issued 18 months prior to the certification of Development #3 District, dated August 28, 1979. Sincerely yours, .4 Clarence E. Schultz McLeod Count dintor by Dana L. Reed, Deputy CES:dlr cc: Clarence Simonowicz N Hills Circle 4540 of Ouju@wnn n @ Minnesota 55060 9 (507) 4 51 - City Council HUGH L. MILLER President ROBERTA M. ANDERSON RICHARD DAY CLIFF ELMORE February 8, 1980 GEORGEKEHOE DOUGLAS B. KOLBE TED G. RINGHOFER City Officers JOHN M. McGAHERAN Mayor THOMAS MEALEY City Clerk MARK M. WALBRAN City Attorney MAYNARD LUETH City Engineer TO: All Members COOC FROM: The Ayatollah t i Z1,121�4'S��''� co PE 1 c' a RECEIVED Z !�o£6�8Z1Z92�2� FOR YOUR INFORMATION The IMC staff has informed us of two bills recently introduced in the legislature. In the House, Rep. Tom Stowell has intro- duced HF 1803 that provides opportunity for referendum to repeal the building code in any city outside of the metro area. The other is SF 1637, sponsored by Senator M. Menning, that would cause every county and city to enforce the building code pro- visions relating to access to handicapped, whether or not they have adopted or refused a building code. The bill would provide that the county must review all building plans to assure the provision of access for handicapped. It seems these bills touch on positions taken last year by the COOC and you might want to assist your legislators when they consider them. Respectfully, omas E. Mealey Secretary TEWbr ip February 25, 1980 Mayor Ralph Westlund and City Council Members City Hall 37 Washington Avenue West Hutchinson, Minnesota 55350 Yj" "nron eommun�Xospilaf CENTURY AVENUE 1Z& &Son, f hn, sSO& 55350 TELEPHONE 612/587 -2148 Honorable Mayor Westlund and City Council Members: I've been requested on behalf of the Hutchinson Hospital Board of Directors to inform you that the 1970 bonds for the construction and equipping of our Mental Health Unit will be retired as of March 1st. We, of course, consider this to be a tremendous accomplishment for this organization because it is a first. The bond issue as it was sold in 1970, had a "balloon payment" as its beginning and consequently the issue was only for 10 years. We are also pleased by the fact that 100% of the revenue to retire this issue was generated by hospital operations. We initially counted on the fact that the sale of the old hospital would help for the "balloon payment," but by the time the hold hospital was sold, the cash reserve of the hospital was adequate to make that payment. Attached with this letter you will find a copy of the recent charge increases adopted by the Hospital Board of Directors for fiscal year 1980. We have, in addition, supplied you with one detailed copy of the fiscal year 1980 budget. The hospital recently took its first charge increase in two years, effective January 1st. The charged as adopted amount to an overall 6% increase to the patient. The Hutchinson Community Hospital, as of February 1st, is now 10 years old. The original general obligation bond to finance the regular hospital construction will be retired in 1988. We can only hope that the next 10 years of our hospital operation can be as successful as our last 10• Sincerely, a�,JSON OMMUNITY HOSPITAL Philip G. Graves Administrator PGG:lkz Enclosures "An Equal Opportunity Employer" HUTCHINSON COMMUNITY HOSPITAL PROPOSED RATE INCREASES BUDGET YEAR 12/31/80 FPS:lkz 11 -20 -79 5: Current Proposed Budget Rate Rate Year 19L11/79 1/1/80 Change Proposed Rate Increases Effective January 1, 1980 Medical Units Routine - Semi $75.00 $85.00 $10.00 - Private 77.00 87.00 10.00 Mental Health Unit - Routine 90.00 100.00 10.00 ICU /CCU 170.00 195.00 25.00 Delivery Room 60.00 75.00 15.00 EEG's 55.00 60.00 5.00 Mental Health Therapy Group, Individ, and O.T. 10.00 15.00 5.00 Ambulance 45.00 55.00 10.00 Cafeteria Various Various 2,000.00 FPS:lkz 11 -20 -79 5: Note from the City Council: "We believe that there is a demonstrated need for a new Fire /Police Building and to delay construction further will only raise the ultimate cost. We hope you will give your approval to this most needed addition to our City." Message from the Fire Dept: "The Hutchinson Fire Dept., your volunteer depart- ment, is asking for new facilities so that we will be able to serve you more efficiently and effectively. We presently have inadequate room for training; training which is essential for our safety and the protection of your property. Presently, we have inadequate room for vehicles, equipment, and equipment maintenance - again, our safety and your property is at stake. WE WOULD DEEPLY APPRECIATE YOUR "YES" VOTE." Message from the Police Dept: "The Police Department currently occupies what was originally the Municipal Liquor Store. The design of the building does not allow for the security or privacy necessary for efficient police operations. This problem has continued to get worse as the Police Department has doubled in size in the last 10 years and will continue to grow with the City. We request your support and approval." BOND ELECTION MARCH 25, 1980 The Problem: The Solution: cost to Property Owners: Our fire station and police station are overcrowded and have become functionally obsolete. Hutchinson has grown and the services and equipment desired and needed by the Community have greatly in- creased. Our City has almost doubled its population over the last 20 years. These facilities, which were designed to serve a much smaller community, are now inadequate to serve a growing City of nearly 117,000 peopteti lTe od Ong the bWMkVs woWd cwt newly rasmuch as new construction and the resulting buildings would still be obsolete from an operational viewpoint and would stilt be too small. Neither building -can be' expanded at its present location: The site of the Police Station adjacent to the City Hall - has no room for expansion and there is no off- street parking. In addition to the need for more space, improved rest rooms and new heating, ventilation, plumbing, and electrical systems would be necessary if the existing police station were remodeled. The Fire Station is so cramped for space that two additional locations are used for vehicle and equip- ment storage. Although the Fire Station is structurally sound it restricts proper training, equipment main- tenance, and testing of fire fighting equipment. There is no room to work around the apparatus, and in particular, the aerial truck. The buildings housing the Police Department and Fire Department could be used for other municipal services. The residents of the City of Hutchinson deserve effective.and efficient public safety services and this is not practical within the current facilities. The solution to the problem of inadequate public safety facilities is to build a new Fire /Police Building, combining the Police and Fire Departments under a single roof on a site which will not only accommodate current public safety activities but will also be flexible enough to fulfill Hutchinson's long range needs. The proposed Fire /Police Building will be located on the west half of a. blockfrontirQ,,on Jeff arson Street between Second Avenue &F--and Third Avenue S.E_ It will house all the activities and equipment of the Ploffee and Fire [Tepartments,.; This new facility is needed by the community so that the Fire and Police Departments can more effectively serve you. Consider this: The value of commercial, industrial and resi- dential buildings in the last 10 years have more than doubted and, the need to protect human life is a fundamental responsibility of Fire and Police depart- ments. Method of Finance: Tofinancethe proposed Fire /Police Building, itwill be necessary to issue $1,700,000 in general obligation bonds. The bond issue must be approved by a majority of the electors who will vote on the question at a special election to be held March 25, 1980. Voting: Eligible voters will vote in their regular precincts on March 25, 1980 between the hours of 7:00 A.M. and 8:00 P.M. Absentee ballots can be obtained at the City Hall. A bond issue of $1,700,000 with a final maturing in 1996, would require a mill increase of about 6.3 mills. This approximate increase as expressed in dollars for sample properties, beginning in 1981 is as follows: Market Dollar Increase $ 5.67 Value $ 50,000 135.00 11.25 .37 Year Month Day HOMES* $100,000 271.00 22.58 $ 10,000 $ 6.00 $ _50€ S, $ 20,000 11.00 .92 .03 $ 40,000 30.00 2.50 .08 $ 60,000 98.00 8.17 .27 BUSINESSES $ 25,000 $ 68.00 $ 5.67 $ .19 $ 50,000 135.00 11.25 .37 $ 75,000 203.00 16.92 .56 $100,000 271.00 22.58 .74 *Applying Homestead Credit The circuit breaker tax credit will further reduce tax Historically, the City has been experiencing a 40% 5% increase in the tax base and the above figures reflect the maximum cost to property owners and this cost would decrease over time. The Question: Shall the City of Hutchinson issue its general obli- gation bonds in the aggregate principal amount of $1,700,000 for the purpose of providing money for the acquisition of a site for and construction of a Fire /Police Building?