The URL can be used to link to this page

cp02-12-1980 cHUTCH INSON CITY CALENDAR WEEK OF February 10 TO February 16� 1980 WEDNESDAY -13- Noon - Transportation Board Meeting at City Hall (Lunch provided) SUNDAY -10- THURSDAY -14- VALENTINE'S DAY 10:00 A.M. - LAWSUIT in Court- room No. 1, U.S. Courthouse (110 South Fourth), Minneapolis with Judge Miles Lord MONDAY -11- 2:00 P.M. - Utilities Commiss Meeting 7:30 P.M. - Airport Commission Meeting at City Hall FRIDAY -15- TUESDAY -12- LINCOLN'S BIRTHDAY 1:45 A.M. - Downtown Develop - Ment Board Meet- ing at City Hall (Lunch provided) :30 P.M. - City Council Meet- ing at City Hall SATURDAY -16- ALDERMAN Bruce Peterson Superintendent of Streets & Alleys Nursing Home Board Park & Recreation Board Civic Arena IRecreation I Director VIC Arena ALDERMAN Milt Luenebu Superintendent of Waterworks & Sewers Airport Commission Seniors Activity Board, Pub. Partic. Advis. Comm. Mgr -Liq. Store City Eng'r /Dir.Pub .Works Asst.Dir.Pub. Worksl CITIZENS OF THE CITY OF HUTCHINSON CITY COUNCIL MAYOR ALDERMAN (VP) JALDERMAN Ralph Westlund Ken Gruenhagen Ted Beatty UTILITIES COMMISSION Planning Commission Park & Rec. Board Library Board Hospital Board Nursing Home Board HRA Police Commission Airport Commission Health Board Transport. Board Downtown Dev.Dist. Advisory Board Seniors Activity Advis. Board Safety Council Problem Solving Committee Public Partic. Advis. Comm. Civic Arena Board Superintendent of Police and General Welfare Problem Solving Committee HRA Board Police Chief Superintendent of Accounts, Finances, Health, Sanitation/ Motor Vehicle Hospital Board Transportation Board Safety' Council Junker Sanitation Administrative Ass 't. City Accountant City Forester' I Personnel/ Transit Coord.1 3uoerintendent of Public Buildings & Fire Protec- tion Planning Commission Library Board Downtown Dev. Dist. Adv. Bd Parking IFire Chief I Fire Marshal Building Official Plumbing Inspectors - COMMISSION FORM OF GOVERNMENT January, 1980 AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 12, 1980 V1. Call Meeting to Order - 7:30 P.M. .v2. Invocation - Reverend E. David Natwick ,3. Consideration of Minutes - Regular Meeting of January 22, 1980 and Special Meetings of January 24, 1980, February 4, 1980 and February 5, 1980 Action - Motion to approve - Motion to approve as amended /4. Public Hearing None 5. Communications, Requests and Petitions ,/(a) Consideration of Request for Mark Schnobrich, Clifford Paulsen and Wendell Mathews to Attend Horticulture Industries Conference February 26 -27, 1980 Action - Motion to approve - Motion to reject ✓(b) Consideration of Request for Gary Plotz and Ken Merrill to Attend Minnesota Finance Officers Annual Conference on April 16 -18, 1980 Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances ✓(a) Ordinance No. 1/80 — Section 1020 - City Tree Ordinance Action - Motion to reject - Motion to waive first reading and set second reading for February 26, 1980 -A) Ordinance No. 2/80 - (To be in Supplemental Agenda) .•(c) Ordinance No. 3/80 - (To be in Supplemental Agenda) ,/(d) Ordinance No. 4/80 - (To be in Supplemental Agenda) Ae) Resolution No. 6486 - Resolution of Appreciation for Becky Piehl 1 Action - Motion to reject - Motion to waive reading and adopt 7. �e)orts of Officers, Boards and Commissions Council Agenda February 12, 1980 ✓(a) Building Official's Monthly Report - January 1980 Action - Order by Mayor received for filing ,b) Minutes of "Seniors Activity Center" Advisory Board dated January 8, 1980 Action - Order by Mayor received for filing 8. Unfinished Business ✓(a) 1980 Improvement Projects (DEFERRED JANUARY 22, 1980) 1. Project 80 -01 - Construct Curb & Gutter, Gravel Base & Appurtenances 2. Project 80 -02 - Watermain, Sanitary Sewer, Storm Sewer & Appurtenances Action - Motion to reject - Motion to waive reading and adopt Resolutions No. 6484 and No. 6485 vl(b) Consideration of Establishing Dollar Amount for Police /Fire Station Bond Issue Action - 9. New Business A(a) Consideration of Replacement of Airport Beacon Light Unit Action - Motion to reject - Motion to approve replacement 0 (b) Consideration of Application for Snow Removal Permit for: 1. Gilbert Lehman 2. Jerry Block 3. Don Glas Action - Motion to reject - Motion to approve and issue permit Jc ) Consideration of Vehicle Replacement for Park Department Action - Motion to reject - Motion to approve replacement ,/(d) Consideration of Temporary Employee for Civic Arena Action - Motion to approve - Motion to reject t/(e) Consideration of 1979 Storm Sewer Project to Clifton Heights Area Action - Motion to reject - Motion to approve payment to railroad -2- Council Agenda February 12, 1980 ,/10. Miscellaneous (a) Communications from Clerk- Administrative Assistant V�1. Claims, Appropriations and Contract Payments • (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment -3- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 12, 1980 5. Communications, Requests and Petitions Ac) Consideration of Request for Mary Rose, Hazel Sitz, Roberta Tabberson, Penny Klitzke and Marilyn Swanson to Attend U of M Workshop Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances ,,/(b) Ordinance No. 2/80 - An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map Action - Motion to reject - Motion to waive second reading and adopt ,,(/c) Ordinance No. 3/80 - An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map / Action - Motion to reject - Motion to waive second reading and adopt ✓(d) Ordinance No. 4/80 - An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map Action - Motion to reject - Motion to waive second reading and adopt V�f) Resolution No. 6487 -,Resolution Setting Election, Time, Place Locations 0 of Precincts, and Appointing of Judges for City Special Election Action - Motion to reject - Motion to waive reading and adopt 9. New Business V�f) Consideration of Change In Employment Status Action - Motion to approve - Motion to reject ,A) Consideration of Approval of Specifications for 1980 Tree Removal Project .and Advertise for Bids Action - Motion to reject - Motion to set bid date for March 4 1980 at 2:00 P.M. V/ ) Consideration of Approval of Proposal for Additional Tree Trimming of Project, Cost to Be Paid by City and Reimbursed by DNR Action - Motion to approve - Motion to reject MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 22, 1980 1. CALL TO ORDER The meeting was called to order by Mayor Ralph Westlund at 7:30 p.m., with the following members present: Aldermen Gruenhagen, Lueneburg and Beatty, in addition to Mayor Westlund. Absent: Alderman Peterson. Also present were: - Administrative Assistant Plotz, City Engineer /Public Works Director Priebe and City Attorney Schantzen. 2. INVOCATION The invocation was given by Intern Barbara Rossing. 3. MINUTES The minutes of the Regular Meeting of January 8, 1980 were approved as presented upon motion by Alderman Lueneburg, seconded by Alderman Gruenhagen and unanimously carried. 4. PUBLIC HEARING - 8:00 P.M. 1980 IMPROVEMENT PROJECTS 80 -01 and 80 -02 Mayor Westlund opened the public hearing at 8:00 p.m. by summarizing the City's Five Year Plan and details of the improvement project process. He noted that projects were kept to•a- minimum this year due to legislative restraints. (a) 1980 IMPROVEMENT PROJECT (80 -01) Mayor Westlund read Publication No. 2246, :::,tice of Hearing, Project 80 -01, Curb and Gutter, Gravel Base and Appurtenances for the following areas: 1) School Road from T.H. 7 to 7th Avenue NW 2) 7th Avenue NW from School Road to Shady Ridge Road 3) Rolling Oaks Lane from School Road to West Termini 4) Graham Street from Roberts Road to Milwaukee Avenue 5) Milwaukee Avenue extension to Graham Street 6) Roberts Road South from Sibley Avenue to South Termini 7) Jackson Street.,from.,Roberts Road to McDonald Drive 8) Lakeview Lane from Roberts Road to School Road 9) Sherwood Circle from Jorgenson Street to East Termini The estimated cost is $302,064.00. City Engineer /Public Works Director Priebe showed the location of the various projects by means of an overhead projector. He n , y Council Minutes January 22, 1980 Page 2 noted that the projects represented the second phase of work to be done on new subdivisions, the first phase having been completed in 1979, with surfacing to follow sometime in future years. Mayor Westlund asked if there was anyone present who wished to be heard. There was no response. The hearing on project 80 -01 was then closed on motion by Alderman Beatty, seconded by Alderman Gruenhagen, and carried unanimously. (b) 1980 IMPROVEMENT PROJECT (80 -02) Mayor Westlund read Publication No. 2247, Notice of Hearing, Project 80 -02, Watermain, Sanitary Sewer, Storm Sewer and Appurtenances for the following areas: 1) California Street from School Road to 1,400 feet South 2) School Road from County Road 12 to California Street 3) Atlanta Avenue from T.H. 15 to Boston Street 4) T.H. 15 from Century Avenue to Atlanta Avenue 5) Arch Street from Second Avenue to Michigan Street The estimated cost is $325,860.00. Following the City Engineer /Public Works Director's presentation, Mayor Westlund asked if there was anyone present wishing to be heard. The following were present and made inquiries regarding Project 80 -02: Jim DeMeyer Asked why sewer in south area was being proposed 364 Larson when industrial revenue bonds for building in the area were being denied. Marlow Priebe This is part of a subdivision agreement. City Engineer Mayor Westlund Has the subdivider specifically asked that there be no improvement? Marlow Priebe He has made no such request. City Engineer Mayor Westlund asked if there were further questions concerning this portion of the project. There were none. Council Minutes January 22, 1980 Page 3 Leonard Miller Arch Street Marlow Priebe City Engineer Leonard Miller Arch Street Stated he objects to the improvements on the Arch Street extension since everyone living there has water and sewer. Victor Swanson subdivided this year and service to the subdivision must come from Arch Street. Why serve bare land which is in a watershed area? Marlow Priebe A portion of the subdivision is in the floodway City Engineer and there can be no buildings there. Most of the subdivision is in the flood fringe and building is permitted there. Underground service must be in before land is saleable, however. Leonard Miller Stated he still objects since he has a long Arch Street .-footage in the area and it will work a hardship on him to pay for the improvement. He will fight it. Judy Kopesky Asked if people are assessed if Victor Swanson 430 Shady Ridge Rd. never sells property in the subdivision. Marlow Priebe Responded that both Swanson and adjoining City Engineer property owners are assessed. Jim DeMeyer Asked if there was a supreme court decision 364 Larson affecting such improvements. 0 Mavor Westlund Replied that the court has ruled that the cost of improvements must increase the value of the improved property by an equal amount. Mayor Westlund then noted that there is one other improvement project for 1980 which will be paid 100 percent by the City. There being no one else present wishing to be heard regarding project 80 -02 the hearing was then closed on a motion by Alderman Lueneburg, seconded by Alderman Beatty, and carried unanimously. After discussion, it was moved by Alderman Gruenhagen to table projects 80 -01 and 80 -02 until the Council meeting,of February 12, 1980. Seconded by Alderman Lueneburg, the motion carried unanimously. City Attorney Schantzen noted that he would investigate the availability of funds on the bond market prior to the next meeting. Council Minutes January 22, 1980 Page 4 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) REQUEST TO APPROVE RENEWAL OF MAINTENANCE CONTRACT WITH COPY SYSTEMS CO. FOR AB DICK EQUIPMENT After discussion, it was moved by Alderman Beatty to approve the request. Motion was seconded by Alderman Lueneburg and carried unanimously. (b) REQUEST FOR HAVTI CIRCLE K CLUB FOR DANCE- A -THON ON JANUARY 18 -19, 1980 Mayor Westlund noted that this event was a benefit for the American Diabetes Association of Minnesota. A permit is required for such an event, but no fee is charged. Alderman Gruenhagen moved that the request be approved. Motion was seconded by Alderman Beatty and carried unanimously. (c)' REQUEST BY HUTCHINSON COMMUNITY HOSPITAL BOARD FOR APPROVAL OF EXPENDITURE OF $7,398.40 FOR ULTRASONIC INSTRUMENT CLEANER This request was brought to the City Council since it is in excess of the $5,000 allowable without such approval. After discussion, a motion was made by Alderman Gruenhagen that the request be approved. Motion was seconded by Alderman Lueneburg and carried unanimously. (d) CONSIDERATION OF APPLICATION FOR SNOW REMOVAL PERMIT FOR DAVID IGL, ROUTE 4, BOX 171, HUTCHINSON After discussion a motion was made by _^.lderman Beatty to approve the request. Motion seconded by Alderman Gruenhagen and carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6477 - APPROVING SECURITIES FOR COLLATERAL FROM FIRST NATIONAL BANK OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSON UTILITIES COMMISSION After discussion, it was moved by Alderman Gruenhagen to waive reading and adopt Resolution No. 6477 entitled Resolution Approving Securities for Collateral from First National Bank of Hutchinson as Sponsoring Agency of the Hutchinson Utilities Commission. The motion was seconded by Alderman Beatty and carried unanimously. (b) RESOLUTION NO. 6478 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA Council Minutes January 22, 1980 Page 5 Following discussion, it was moved by Alderman Lueneburg to waive reading and adopt Resolution No. 6478 entitled Resolution Approving Securities for Collateral from First National Bank of Hutchinson, Minnesota. Alderman Gruenhagen seconded the motion and it was carried unanimously. (c) RESOLUTION NO. 6479 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSON UTILITIES COMMISSION After discussion, it was moved by Alderman Gruenhagen to waive reading and adopt Resolution No. 6479 entitled Resolution Approving Securities for Collateral from Citizens Bank and Trust Co. of Hutchinson as Sponsoring Agency of the Hutchinson Utilities Commission. Motion was seconded by Alderman Beatty and carried unanimously. (d) RESOLUTION NO. 6480 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF HUTCHINSON After discussion, it was moved by Alderman Lueneburg to waive reading and adopt Resolution No. 6480 entitled Resolution Approving Securities for Collateral from Citizens Bank and Trust Co. of Hutchinson. Alderman Beatty seconded the motion which carried unanimously. .(e) RESOLUTION NO. 6481 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST STATE FEDERAL SAVINGS AND LOAN ASSOCIATION OF HUTCHINSM , MINNESOTA Following discussion, it was moved by Alderman Gruenhagen to waive reading and adopt Resolution No. 6481 entitled Resolution Approving Securities for Collateral from First State Federal. Savings and Loan Association of Hutchinson, Minnesota. Motion was seconded by Alderman Lueneburg and unanimously carried. (f) RESOLUTION NO. 6482 - RESOLUTION ADOPTING POSITION CLASSIFICATION ASSIGNMENT TABLE EFFECTIVE JANUARY 6, 1980 Personnel Coordinator Sitz explained that this Resolution formalized the 1980 cost of living increase which had been granted previously. In addition, a modification was made in the pay plan to allow longevity pay for-long-term police patrol officers. Following discussion, Alderman Gruenhagen made the motion to waive reading and adopt Resolution No. 6482 entitled Resolution Adopting Position Classification Assignment Table Effective January 6, 1980. Motion was seconded by Alderman Lueneburg and carried unanimously. (g) RESOLUTION NO. 6483 — RESOLUTION DISSOLVING CITY OF HUTCHINSON COMMUNITY_DEVELOPMENT CITIZENS PARTICIPATION BOARD AND RESCINDING RESOLUTION NO. 5737 OF JULY 13, 1976 Since the work of this board is completed, it was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg and carried unanimously to adopt Resolution No. 6483 entitled as above. Council Minutes January 22, 1980 Page 6 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) (Item Withdrawn) (b) MINUTES OF CIVIC ARENA BOARD - DECEMBER 19, 1979 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (c) MINUTES OF PARK & RECREATION BOARD - DECEMBER 5, 1979 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (d) MINUTES OF CROW RIVER REGIONAL LIBRARY BOARD - DECEMBER 10, 1979 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (e) MINUTES OF HUTCHINSON SAFETY COUNCIL - DECEMBER 17, 1979 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (f) MINUTES OF DOWNTOWN DEVELOPMENT ADVISORY BOARD - DECEMBER 26, 1979 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (g) MINUTES OF PLANNING COK,1ISSION - DECEMBER 18, 1979 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (h) MINUTES OF BURNS MANOR NURSING HOME - DECEMBER 20, 1979 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (i) MINUTES OF HUTCHINSON COMMUNITY HOSPITAL BOARD - DECEMBER 18, 1979 There being no discussion, the minutes were ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF ACCEPTING DEMOLITION BID OF HAROLD JUUL AND AUTHORIZING FRED ROBERTS TO SALVAGE MOVEABLE ITEMS AT 125 JEFFERSON STREET SOUTH (Deferred January 8, 1980) Council Minutes January 22, 1980 Page 7 Administrative Assistant Plotz explained that the house at 125 Jefferson Street South had been found not fit to move or repair. A demolition bid had been received from Harold Juul in the amount of $325.00, contingent upon the City providing trucks and manpower to remove rubble, and with the understanding that salvageable materials such as windows and furnace would be turned over to the City. It was moved by Alderman Gruenhagen to accept Harold Juul's bid of $325.00 for demolition. Motion was seconded by Alderman Lueneburg and carried unanimously. City Engineer /Public Works Director Priebe advised that Henry Forcier had proposed to remove the garage from 125 Jefferson Street South and had offered $50.00 for it. After discussion, it was moved by Alderman Beatty to sell Henry Forcier the garage for $50.00, to be removed from the property by April 1, 1980. Motion was seconded by Alderman Gruenhagen and carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF REQUEST FOR PAYMENT FOR TREE REMOVAL AT LOT 2 BLOCK 2, LAKEWOOD TERRACE City Engineer /Public Works Director reported that the owner of the property, Arch Bonnema had apparently followed improper procedure in having two diseased trees removed from his property in 1978. He did not make full payment for the tree removal and the unpaid balance of $300.00 has now been certified to his real estate taxes. Mr. Bonnema now requests credit for this amount. It is the opinion of City Engineer /Public I %Torks Director Priebe that Mr. Bonnema is not eligible for such credit and to grant it would be to set a precedent. After this discussion, Alderman Gruenhagen made a motion to accept the recommendation of City Engineer /Public Works Director and not grant credit for the tree removal. Motion was seconded by Alderman Beatty and carried unanimously. (b) CONSIDERATION OF DELINQUENT WATER ACCOUNTS A copy of the letter sent to all delinquent account holders was read by Mayor Westlund. He then inquired if anyone was present wishing to be heard regarding his /her account. There was no response. Following discussion, Alderman Lueneburg moved to discontinue service immediately on the following accounts: 02- 0125 -0 -00, 05- 0180 -0 -00, and 42- 0070 -1 -00; and to discontinue service two days after promise to pay if payment was not received as promised on the following accounts: 02- 0280 -1 -00, 03- 0060 -3 -00, and 07- 0900 -1 -00. Motion was seconded by Alderman Beatty and carried unanimously. 0 Council Minutes January 22, 1980 Page 8 (c) CONSIDERATION OF REQUEST FOR LEAVE OF ABSENCE FOR PAM ISAACSON AND AUTHORIZATION TO HIRE TWO PART TIME DISPATCHERS IN POLICE DEPARTMENT Pam Isaacson requested a 90 -day maternity leave of absence commencing approximately July 20, 1980. Part time dispatchers are needed in the police department during this leave period and to fill out the relief dispatch roster. After discussion, motion was made by Alderman Gruenhagen to grant leave of absence and authorize hiring two part time dispatchers in the police department. Seconded by Alderman Beatty, the motion carried unanimously. (d) CONSIDERATION OF REQUEST FOR REZONING FOR PROPERTY KNOWN AS "PADEN FIRST ADDITION" FROM R -1 TO C -4 WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Beatty made a motion to waive first reading and set second reading of Ordinance 2/80 for February 12, 1980. Motion was seconded by Alderman Lueneburg and unanimously carried. (e) CONSIDERATION OF REQUEST FOR REZONING FOR PROPERTY OWNED BY RICHARD SCHMIDTBAUER FROM R -1 TO R -2 WITH FAVORABLE RECOMMENDATION OF THE PLANNING COMMISSION After discussion, Alderman Gruenhagen made a motion to waive first reading and set second reading of Ordinance 3/80 for February 12, 1980. Motion was se:<_onded by Alderman Beatty and carried unanimously. (f) CONSIDERATION OF REQUEST FOR REZONING PROPERTY OWNED BY JOHN MILLER FROM R -1 TO R -3 WITH A PORTION C -4, WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, motion was made by Alderman Lueneburg to waive first reading and set second reading of Ordinance 4/80 for February 12, 1980. Seconded by Alderman Beatty, the motion carried unanimously. (g) CONSIDERATION OF REQUEST FOR STAFF CHANGE IN TRANSIT DEPARTMENT Relief driver Nita Rea is no longer available to drive Hutchmobiles on a regular relief basis. Marvin Latzig would be placed on full time status to cover these hours and other drivers would continue on less than full time basis as previously. After discussion, Alderman Gruenhagen moved that this staff change be approved. Motion was seconded by Alderman Lueneburg and carried unanimously. Council Minutes January 22, 1980 Page 9 (h) CONFIRMATION OF APPROVING SECURITY NO. 172683 (6 MONTH MONEY MARKET CERTIFICATE) WITH CITIZENS BANK & TRUST CO. IN THE AMOUNT OF $25,000.00 FOR HUTCHINSON FIREMEN'S RELIEF ASSOCIATION Administrative Assistant Plotz explained that the new Articles of Incorporation of the Hutchinson Firemen's Relief Association require Council approval of investment of funds of the Association. After discussion, Alderman Beatty made a motion to approve the investment of $25,000.00 in a 6 month money market certificate with Citizens Bank & Trust Co. for Hutchinson Firemen's Relief Association funds. Motion was seconded by Alderman Gruenhagen and carried unanimously. (i) CONCERNED CITIZEN'S PRESENTATION Judy Kopesky, 430 Shady Ridge Road, appeared before the Council stating opposition to the City Council's action of January 8, 1980, at which preliminary approvals of projects under the Municipal Industrial Development Act, affecting the proposed southside shopping center, were rescinded. Ms. Kopesky stated she believed this decision must be reversed since it would grant unfair privileges to one group. She stated that she believed newly elected officials had immediately acted for their own gain and that she brought with her a citizens' petition showing overwhelming; reaction against such action. Jim DeMeyer stated he believed the Council's action rescinding approval for industrial revenue bonds was not careful or equitable. The Council should not have acted without questioning further. 0 Richard Schmidtbauer, 120 Century Avenue, expressed disappointment in the Council's method of handling the rescission. He stated that when the presently existing shopping center was to be built, it was opposed during the course of many public hearings. It is now apparent that the more businesses of each kind in a community, the better it is for the community. John McGill, a representative of Developers Diversified, stated he was shocked and felt at a disadvantage not to have been invited or to have-received prior notice of of the meeting at which the resolution of rescission was presented to the City Council. He takes issue with the premises set forth in the resolution. Developers Diversified has tried to comply with all terms of preliminary agreements. They have negotiated major and minor tenant leases and spent a quarter of a million dollars for the development prior to the rescission. The matter will now be placed into the hands of their attorneys for action. Council Minutes January 22, 1980 Page 10 Pat Flynn, 710 Milwaukee Avenue, referred to Resolution No. 6432, entitled Resolution Establishing Guidelines in Commercial Development Revenue Financing, quoting that paragraph 12 therein states the City reserves the right to withdraw approval for industrial revenue bond financing. The issue is, will the City assist by industrial revenue bonds, or will it not. Richard Schmidtbauer addressed the Council asking whether it is legal to change their decision as they had done. Mayor Westlund replied that it is legal. Ken Anderson stated it is a misconception that downtown business people want to keep business out of Hutchinson. Rather, they want 175 to 200 thousand more square feet downtown where it will be centralized, energy efficient, convenient, attractive, and less expensive to build. Jim DeMeyer asked where cars would be put in a downtown shopping mall. He stated there is not enough parking space planned for. The south side development has planned for parking and highway access for three years while the downtown plan has not worked this out. John Miller stated that he had objected earlier to industrial revenue bonds. The south side development can borrow conventionally and continue its plans. That shopping center would develop some jobs and money but would be a trade -off with losses downtown. Rollie`'Martinson stated he is a new resident and agrees with John Miller that the businessmen should take the burden off the residential taxpayers. Judy Kopesky then presented to the City Council a citizens' petition containing 428 signatures and asking the Council to grant industrial revenue bond financing to Developers Diversified and Hecht Associates for the proposed mall on Highway 15 South for the following reasons: 1. That the downtown is denying the consumers of Hutchinson a competitive marketplace. 2. The downtown merchants do not offer the variety or prices which can be found at a shopping center. 3. Denying free enterprise. 4. Removing a very large tax base. 5. Denying a tax base to support the city. Council Minutes January 22, 1980 Page 11 Mayor Westlund received the petition and noted that the petition will be reviewed to see if City Charter provisions apply. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK/ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz advised the Council that officials from HUD had approved the proposed new senior citizens housing site. The developer requests notification of this approval in writing from HUD. Information is that the likelihood of elderly units here is very limited, since only 80 units will be approved outside the metropolitan area in this funding cycle. The annual League of Cities Legislative Action Conference is scheduled for February 20. Representatives for this area are being contracted and it is hoped the majority of - °° the City Council can attend. The annual City Council workshop is to be scheduled in February this year so that County Commissioners might find it more convenient to attend. County Assessor Tony Victorian will present information to the Council on Thursday morning concerning changes in real estate assessment laws. 0 The Co=nity_ Development Block Grant activities �-e completed at this time. Therefore, the Community Development Advisory Board will have no further functions to perform. Proposed orders for authorization for professional services from C.R.S. & Associates were distributed to the Council for review. A purchase agreement for the Joe Anglin property which has been appraised at $61,300 was reviewed. In addition, Mr. Anglin will qualify for up to $10,000 for business relocation and may qualify for up to $15,000 for residential relocation. The contract would put the $15,000 in eschrow until he vacates the premises between April -l'and September 1, depending on progress on the motel construction. The LAWCON grant program will pay 50 percent of the original appraisal value and the City is responsible for the balance of acquisition. Relocation and demolition costs are the City's obligation. Council Minutes January 22, 1980 Page 12 Alderman Beatty moved that the City enter into the purchase agreement. Motion was seconded by Alderman Gruenhagen and carried unanimously. (b) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Schantzen informed the Council that the bridge trial will begin Tuesday, February 5, 1980. A member of the Council should be authorized to negotiate settlement. Alderman Gruenhagen made a motion that Mayor Westlund be authorized to negotiate settlement at this trial. The motion was seconded by Alderman Lueneburg and carried unanimously. (c) COMMUNICATIONS FROM THE MAYOR Mayor Westlund encouraged Council members to attend the Conference for Newly Elected Officials if at all possible. The Mayor appointed Don Erickson to the Downtown Development District Advisory Board to replace Becky Piehl who can no longer serve. Mayor Westlund requested authorization to attend the National League of Cities Meeting in Washington DC. On a motion by Alderman Gruenhagen, seconded by Alderman Lueneburg and carried unanimously, this authorization was granted. Mayor Westlund reviewed progress during the past weeks in selecting an appropriate site for the police -fire station. A committee consisting of Alderman Beatty, Fire Chief Schlueter, Police Chief O'Borsky, Planning Commission member Don Ericson, Administrative Assistant Plotz and the Mayor had surveyed several locations and had a brief appraisal done on each. The committee had then met in the afternoon on January 22 to make a recommendation. Sites reviewed were: Site # 1 Half block west of City Hall Site # 2 Half block known as Hoffman- Albrecht site Site # 3 Half block known as Wm -James Auto site Site # 4 Present Fire Hall After considering cost of acquisition, demolition, accessability and other factors, it was found that Site # 2 was preferable and less costly than any others previously considered. The present Fire Hall was found not feasible to remodel to meet codes or space needs; expansion would be very expensive. The committee met with the Fire Department prior to the Council meeting to advise them that Site # 2 was preferred. The architect will continue working on revised drawings and it is hoped that a referendum date can be set for late March or early April. A Council Minutes January 22, 1980 Page 13 Alderman Beatty then made a motion that the Council accept the proposal that recommends proceeding with plans for Site # 2 for the fire - police station. Motion was seconded by Alderman Gruenhagen and carried unanimously. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg and unanimously carried, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 9:55 p.m. upon motion made and seconded. MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL THURSDAY, JANUARY 24, 1980 1. CALL TO ORDER The special meeting was called to order by Mayor Westlund at 9:30 a.m. with the following members present: Aldermen Peterson, Lueneburg, Gruenhagen and Beatty in addition to Mayor Westlund. Absent: None. Also present was Admini- strative Assistant Plotz. 2. CONSIDERATION OF AGREEMENTS AUTHORIZING PROFESSIONAL SERVICES WITH C.R.S. & ASSOCIATES There was discussion of three proposed agreements with C.R.S. & Associates, entitled as follows: Order No. 6, Authorization for Professional Service. Identify Public Priorities and develop a Capital Improvement Program.... Compensation not to exceed $4,500. Order No. 7, Authorization for Professional Service. Assistance to the City in preparing for and acquiring private property for public purposes.... Compensation not to exceed $2,500. Order No. 8, Authorization for Professional Service. Assistance to the City in undertaking Tax Increment Financing.... Compensation not to exceed $1,000 per month. Motion was made and seconded, then approved unanimously, to approve Order No. 6 and Order No. 7 and to table Order No. 8. 'Iv CONSIDERATION OF REQUEST TO RECONSIDER ACTION TAKEN IN REGARD TO INDUSTRIAL REVENUE FINANCING Alderman Gruenhagen presented to the Council information concerning a lawsuit which could be filed against the City as a result of the action taken on January 8, 1980, rescinding approval for use of industrial revenue financing for the shopping center proposed by Developers Diversified /Hecht Associates. He stated that all Council members would be individually named in such a lawsuit. Alderman Gruenhagen made a motion that the City Council rescind Resolution No. 6476. The motion was lost for the lack of a second. There being no further business, the meeting adjourned at 10:00 a.m. MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL MONDAY, FEBRUARY 4, 1980 The special meeting of the City Council was called to order by Mayor Westlund at 4:25 P.M., with Aldermen Gruenhagen, Lueneburg and Beatty present in addition to the Mayor. Absent: Alderman Peterson. Also present were: Administrative Assistant Plotz, City Accountant Merrill, Fire Chief Schlueter, Brad Emans, Clinton Gruett and Myron Johnson, Police Chief O'Borsky, Consultant Westly Hendrickson and Bill Armstrong of TKDA, and Don Erickson. Discussion was given as to whether the Baseman house at 25 Franklin North should be continued as a rental or demolished. City Accountant Merrill presented figures of income and expense on the property for the year 1979. It was pointed out by Administrative Assistant Plotz that removal of the house would require a waiver on the contract for deed to the City from the former owner, Hazel Baseman, and it would be contingent upon her approval. The house is in need of re- pair if it continues to be rented out. The intent would be to leave the garage on the property and use the empty lot for parking. Mayor Westlund instructed the Administrative Assistant and City Accountant to deter- mine the cost of removal of the house and to contact Miss Baseman for her consent. Mayor Westlund mentioned there was a 55 acre tract of land for sale between the City of Hutchinson and the Saterlee pit. This property could be used for relocation of the sewer and water plant at some future time. It is also access to the pit. He then called on Fred Roberts for a report. Mr. Roberts stated he had talked to the owner but had no definite information`. They are, however, still interested in selling the land. He will bring a detailed report at a later date. 0 Mention was made by Mayor Westlund of the pending lawsuit by Developers Diversified and Hecht Associates against the City and three Council members in the amount of $1,400,000 each. It has been turned over to the City Attorney, and the first hear- ing will be February 14, 1980. A meeting was then held with the Fire Department Building Committee to discuss the type of proposed building, date and plans for promoting a referendum, as well as the costs involved. Brad Emans, Chairman of the Building Committee, reported the date of March 18, 1980 had been selected for a referendum. TKDA will have brochures ready by next Tuesday, and they will deliver a model for review by February 25 or 26. The first week of March the model will be on display at Citizens Bank and the second week at another bank. During the week of March 3, a door -to -door campaign will be conducted by the firemen, taking 7 to 9 days to complete. The date of March 12 was set for an open house. Council Minutes February 4, 1980 Page 2 Discussion followed on the date of the referendum, and it was the consensus of the group that a date change to March 25, 1980 would be advantageous to allow additional time. Police Chief O'Borsky commented he would be speaking to various service organizations to promote the referendum. The police officers would not, however, be campaigning unless they wished to become personally involved. Administrative Assistant Plotz reported the appraisers would be coming to Hutchinson the following day to do a final appraisal of the buildings being considered for pur- chase for the proposed police /fire station site. It was moved by Alderman Beatty to establish the date for the referendum of the police/ fire station to be Tuesday, March 25, 1980. The motion was seconded by Alderman Gruen - hagen and carried unanimously. Consultant Hendrickson discussed the plan for the proposed building and stated he needed tax information and dollar amounts from the City to complete the brochure. The following time schedule was set: February 19, 1980 Present drawings for one- and two -level scheme (Decide on one) February 25, 1980 Deliver model to City Present Site Plan Present Perspective March 25 Referendum Election Mayor Westlund commented that a figure should be established on the amount of the bond to be approved. The City Accountant then presented a report of figures avail- able and stated the Auditor's Office still didn't have a firm figure. Consultant Hendrickson presented the following costs on the proposed building: Feet Cost /Sq. Ft. Amount Police Dept. 7,000 $50.00 $ 350,000 Basement 7,000 70.00 140,000 Fire Dept. 11,000 50.00 550,000 Site 60,000 1,100,000 10% 100,000 1,200,000 15% 180,000 1,380,000 Acquisition, Demolition, 320,000 Relocation and Contingency $1,700,000 t Council Minutes February 4, 1980 Page 3 Following discussion, it was decided the final figure for the referendum would be approved at a later date. New figures were requested from TKDA for break -off block and a new drawing for the City Council meeting on February 12, 1980. Fire Chief Schlueter commented on a meeting with the Town Board scheduled in Feb- ruary. He wondered about the rental cost in the new building. He was told it would be a year or more before it would be possible to determine a cost. There being no further business, the meeting adjourned at 5:40 P.M. 3 MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 5, 1980 The special meeting was called to order at 4:45 P.M. by Mayor Westlund, with Aldermen Gruenhagen and Lueneburg present in addition to Mayor Westlund. Absent: Aldermen Beatty and Peterson. Also present were Administrative Assistant Plotz and City Attorney Schant- zen. Mayor Westlund explained the meeting had been called inasmuch as the City Attorney had requested authorization to have a consulting attorney assist with the February 14, 1980 lawsuit between the City and Developers Diversified /Hecht Associates. City Attorney Schantzen informed the Council he had submitted the lawsuit papers to Madsen Agency Inc., the City's liability insurance carrier. He wasn't certain if the insurance company would provide a lawyer to defend the City, but in the event they didn't, Schantzen felt the City should consider Mr. Richard Martin of Briggs & Morgan, Minneapolis, to assist in the case. The City Attorney thought he needed an outside firm to assist in areas where he lacked knowledge, ie. anti -trust laws. The motion was made by Alderman Lueneburg to authorize the City Attorney to hire the law firm of Briggs & Morgan of Minneapolis, contingent on a determination of their fee, and contingent upon the insurance company not defending the City. Seconded by Alder- man Gruenhagen, the motion unanimously carried. Mayor Westlund instructed the City Attorney to consult Madsen Agency, the agent, to determine if the liability insurance carrier would defend and cover the City. 0 There being no further business, the meeting was adjourned at 4:58 P.M. W ° (612) 879 -2311 rg' CITY OF HUTCHINSOA] 3 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 5, 1980 TO: Mayor and City Council FROM: Director of Public Works • SUBJECT: Horticulture Industries Conference, University of Minnesota Mark Schnobrich has requested permission to attend the above - referenced conference for two days on February 26 & 27. The program format will be beneficial in Mark's work and I recommend approval of said request. Respectfully, CITY OF HUTCHINSON Marlow V. Priebe Director of Public Works pv CC: Mark Schnobrich Ken Merrill IN (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 8, 1980 TO: Mayor and City Council FROM: Marlow V. Priebe, Director of Public Works SUBJECT: Addition to Agenda, Item 5 -A, February 12th Council Meeting Clifford Paulsen and Wendell Mathews have requested to attend the conference for one day each. They will both benefit, and I recommend approval of the request. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe Director of Public Works pv cc: Ken Merrill Cliff ® Wendell -�'-a, M E M O R A N D U M DATE: February 8, 1980 TO: Mayor and City Council FROM: Gary D. Plotz, Administrative Assistant -------------------------- - - - - -- SUBJECT: Annual Conference of Minnesota Finance Officers -------------------------- - - - - -- The Minnesota Finance Officers Annual Conference will be held April 16-18, 1980. The attached agenda covers many areas that are relevant to our City. Ken Merrill and I request your approval for attendance. This conference was included in the 1980 budget. Attachment MFOA Seminar, April 16 - 18, 1980 Alexandria, Minnesota Schedule Wednesday, April 16th 10:00 - Noon Capital Improvement Programming or NCGA Statement I 1:30 - 2:45 p.m. Financial Modeling or Tax Increment Financing 3:15 - 4:30 p.m. Industrial Revenue Bonds or Your Audit Dollars Thursday, April 17th 9:00 - 10:15 a.m. Data Processing Alternatives or Public Utility Rate Setting 10:45 - Noon Certificate of Conformance or Cash Management 2:00 - 3:00 p.m. Fixed Asset Accounting or Health Insurance Alternatives 3:30 - 4:30 p.m. Arbitrage or Conducting a Performance Review Friday, April 18th 9:00 a.m. Legislative Update ------------------------- Registration Fee: $65.00 $55.00 for current members Mail to: Gregg Voxland City of Shakopee 129 E. First Ave. Shakopee, Minn. 55379 Name Position Employed by City State Zip (PLEA--; COMPLETE AND RETURN ENTIRE FOh.� I ' (612) 879 -23? 1 C/T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: WORKSHOP DATE: February 12, 1980 The U of M Continuing Education Department is sponsoring a one day workshop to be held on two different dates on the topic of "Personel Effectiveness in the Office." The workshop fee is $18 per registrant. Several employees have expressed interest in attending. The material covered will be meaningful. Funds are budgeted for such workshops. Approval is requested for attendance and payment of fees for those interested. Clerk's Office Marilyn Swanson Mary Rose Roberta Tabberson Hazel Sitz Respectfully, 4, s i3r Recreation Dept. Penny Klitzke S c. 2k2ti627�g�,9� MUNICI -PALS WINTER WORKSHOP PERSONAL EFFECTIVENESS IN THE OFFICE" o 3A\ C\J FEBRUARY 27 AND 28, 1980 °'_ ,cn (TWO ONE -DAY WORKSHOPS) Cc, HILTON HOTEL 1330 INDUSTRIAL BOULEVARD MINNEAPOLIS, MINNESOTA Effective job performance in any office setting involves the use of practical communication skills designed to assist in day -to -day problem- solving, dealing with stress, interacting with 'difficult' people, and efficiently managing other job responsibilities. This workshop, co- sponsored by the Munici -Pals Associatiun and the University of Minnesota, will address these issues and more, including: • Art of Listening * Dealing with the Public s Process of Persuasion • Group Decision Making -Understanding Your Role * Self - Perception - How Others See Us • Giving and Following Directions - Checking for • Recognizing Your Strengths- Setting Goals Accurate Perception Male and female office workers, supervisors, all other local government personnel who want to be more effec- tive in their jobs will find this workshop a worthwhile experience. INSTRUCTOR KATHRYN BARRINGTON, MA; President Barrington 8 Associates, Minneapolis, Minnesota. Kathryn Barrington is an external consultant to business, government, and colleges and universities in the United States, Canada, and Central America in the field of communications. A graduate of the University of Minnesota and former member of the management team of a major retail department store, she received the honor of being selected as one of the Outstanding Young 'Women of America, 1968, and has attained national and international recognition as a professional public speaker, seminar leader, and consultant. She is an active member of the American Society of Training Ad Development, and has been a professional teacher for the past eleven years. SCHEDULE 8:00 am Final Registration 8:45 Welcome and Introductions -- Wednesday, February 27 . . . GERRI FLEMING, Chairperson MUNICI -PALS Thursday, February 28 . . . JOYCE BOEDECKER, President MUNICI -PALS 9:00 MORNING SESSION 12:00 Lunch 1:00 AFTERNOON SESSION 4:00 Adjournment - M E M O R A N D U M DATE: February 5, 1980 TO: — Mayor and City Council— — — — — — - - - -- — ----- . - - - - -- FROM: — Mark C. Schnobrich, City Forester �—L, - - — — -- '�- SUBJECT: — Cif Tree Ordinance ---------- -- --- - - - - -- The attached City Tree Ordinance has been amended as recommended, and it is now being presented for the first reading. The foundation of every community's forestry program stands on its adopted City Tree Ordinance. It is this building block that allows a community to establish its basic needs, such as desirable tree species to plant, citizen responsibility, specified distance and locations from power lines, sewers, street corners, etc. These are all logical, easy to understand, but only occasionally followed. A City Tree Ordinance allows guidelines with which to dictate these standards. From this, the Comprehensive Tree Management Plan can be formulated. Theordinance is basic and sets general policies. Many are already covered in other ordinances, ie. Dutch Elm Disease, while others are new, ie. spacing and tree topping. It also establishes a Citv Tree Board. Its function is to decide, recommend, and propose various policies governing the Tree Management Plan. The Tree Board will allow a greater variety of input from the public on the subject that closely affects their lives -- trees. Each year the National Arbor Day Foundation recognizes cities throughout America who have an active community forestry program. I feel Hutchinson is worthy of this recognition and should, justifiably, be awarded the Tree City USA Award. There is no monetary reward, just the national recognition and the feeling that the City of Hutchinson is taking the right steps in the area of community for- estry. Attachment m Section 1022 :00 ORDINANCE NO. 1/80 Section 1020 - CITY TREE ORDINANCE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: SECTION 1. DEFINITIONS Street Trees: "Street trees" are herein defined as trees, shrubs, bushes and all other woody vegetation on land lying between property lines on either side of all streets, avenues, or ways within the City. Park Trees: "Park trees" are herein defined as trees, shrubs, bushes, and all other woody vegetation in public parks having individual names, and all areas owned by the City, or to which the public has a free access as a park. SECTION 2. DUTIES OF CITY FORESTER The City Forester shall affirm the rules and regulations of this Ordinance. He shall direct, regulate, and control the protection, maintenance, removal, and planting of all trees growing now or hereafter in the streets, parks and other public places in the Municipality. In his absence the Director of Public Works shall designate another qualified_alternate.- The City Forester shall also formulate a Master Street Tree Plan, with the advice and approval of the City Tree Board and shall specify the species of trees to be protected, maintained, removed and /or planted on each of the streets, parks or other public places of the Municipality. SECTION 3. CREATION AND ESTABLISHMENT OF A CITY TREE BOARD There is hereby created and established a City Tree Board for the City of Hutchinson, Minnesota whose membership shall consist of the already established Park and Recreation Board, Secion 255:00 through 255:45. Hereinafter its duties shall also consist of a written plan for the preservation, pruning, planting and removal of trees and shrubs in parks, along streets and in other public areas. Such plan will be presented annually to the City Council and upon their acceptance and approval shall constitute the official comprehensive Master Street Tree Plan for the City of Hutchinson, Minnesota. The Board, when requested by the City Council, shall consider, investigate, make findings, report and recommend upon any special matter of question coming within scope of its work. SECTION 4. STREET TREE SPECIES TO BE PLANTED The following list constitutes the official Street Tree species for Hutchinson, Minnesota. No species other than those included in this list may be planted as Street Trees without the written permission of the City Forester. SMALL MEDIUM LARGE Amur Maple Globe Norway Maple Globe Sugar Maple American Hornbeam Crabapple Ironwood Canada Red Cherry Amur Cork Tree Mountain Ash SECTION S. SPACING Norway Maple Ginkgo Honey Locust (Imperil) Pin Oak Red Oak Little Leaf Linden (Chancellor,Greenspire) Crimean Linden (Redmond) Ohio Buckeye River Birch Hackberry Red Maple Sugar Maple White Ash Green Ash Honey Locust (Shade Master, Skyline) Bur Oak Kentucky Coffee Tree The spacing of Street Trees will be in accordance with the three species size classes listed in Section 4 of this ordinance, and no trees may be planted closer than the following: Small Trees, 30 feet; Medium Trees, 40 feet; and Large Trees, 50 feet; except in special planting designs or otherwise approved by the City Forester. SECTION 6. DISTANCE FROM CURB AND SIDEWALK The distance trees may be planted from curbs or curblines and sidewalks will be in accordance with the three species size classes listed in Section 4 of this ordinance, and no trees may be planted closer to any curb or sidewalk than the following: Small Trees, 3 feet; Medium Trees, 4 feet; Large Trees, 5 feet; unless otherwise approved by the City Forester. SECTION 7. DISTANCE FROM STREET CORNERS AND FIRE HYDRANTS No Street Tree shall be planted closer than 35 feet from any street corner, measured from the point of nearest intersecting curbs or curblines. No Street Tree shall be planted closer than 10 feet from any fire hydrant. SECTION 8. UTILITIES No Street Tree other than those species listed as Small Trees in Section 4 of this ordinance may be planted under or within 10 feet of any overhead utility wire or over or within S lateral feet of any underground water line, sewer line, transmission line or other utility unless otherwise approved by the City Forester. - 2 - SECTION 9. PUBLIC TREE CARE The City shall have the right to plant, prune, maintain, and remove trees, plants, and shrubs, within the lines of all streets, alleys, avenue, lanes, squares, and public grounds, as may be necessary to insure public safety or to preserve or enhance the symmetry and beauty of such public grounds. The City Tree Board may remove or cause-or-order to be removed, any tree or part thereof which is in an unsafe condition or which by reason of its nature is injurious to sewers, electric power lines, gas lines, water lines, or other public improvements, or is afflicted with any injurious fungus, insect or other pest. This Sections does not prohibit the planting of Street Trees by adjacent property owners providing that the selection and location of said trees is in accordance with Sections 4 through 8 of this ordinance. SECTION 10. TREE TOPPING (POLLARDING) It shall be unlawful as a normal practice for any person, firm, or city department to top any Street Tree, Park Tree, or other tree on public property. Topping (Pollarding) is defined as the severe cutting back of limbs in the tops of trees to stubs larger than three inches in diameter so as to disfigure the normal canopy of a tree. Trees severely damaged by storms or other causes, or certain trees under utility wires or other obstructions where other pruning practites-are- mpractical may be exempt from this ordinance at the determination of the City Tree Board. SECTION 11. PRUNING CORNER CLEARANCE Every owner of -'any tree overhanging any street or right -of -way within the City shall prune the branches so that such branches shall not obstruct the light from any street lamp or obstruct the view of any street intersection and so that there shall be a clear space of eight (8) feet above the surface of all sidewalks and 14 feet above the adjacent street surface. Said owners shall remove all dead, diseased or dangerous trees, or broken or decayed limbs which constitute a menace to the safety of the public. The City shall have the right to prune any tree or shrub on private property when it interferes with the proper spread of light along the street from a street light or interferes with visability of any traffic control device or sign. SECTION 12. DEAD OR DISEASED TREE REMOVAL ON PRIVATE PROPERTY The City shall have the right to cause the removal of any dead or diseased trees on private property within the City, when such trees constitute a hazard to life and property, or harbor insects or disease which constitutes a potential threat to other trees within the City. The City Tree-Board will notify in writing the owners of such trees. Removal shall be done by said owners at their own expense no later than sixty (60) days after the date of notification. In the event of highly infectious diseases (ex. Dutch Elm Disease, Oak Wilt) the City shall have the power to execute stricter removal - 3 - deadlines as it, or State Law deems necessary. Failure of owners to comply with such provisions shall grant the City authority to remove such trees and charge all costs to the owner either directly or through certifications to taxes. SECTION 13. PUBLIC TREES It shall be unlawful for anyone to injure, cut, prune, or otherwise trim any tree on public property without the written consent of the City Tree Board or its duly appointed agent. Such action shall constitute a misdemeanor and be punishable by law. SECTION 14. REMOVAL OF STUMPS All stumps of Street and Park Trees shall be removed to below ground level or otherwise rendered safe and pest free. SECTION 15. INTERFERENCE WITH CITY TREE BOARD It shall be unlawful for any person to prevent, delay, interfere with the City Tree Board, or any of its agents, while engaging in and about the planting, cultivating, mulching, pruning, spraying or removing of any Street Trees, Park Trees, or trees on private grounds, as authorized by this ordinance. SECTION 16. ARBORIST CERTIFICATION It shall be unlawful.for any person or firm to engage in the business of pruning, treating, or removing Street or Park Trees within the City without first applying for certification from the City. SECTION 17. REVIEW BY CITY COUNCIL The City Council shall have the right to review the conduct, acts and decisions of the City Tree Board. Any pesmn may appeal from any ruling or order of the City Tree Board to the City Council who may hear the matter and make final decision. SECTION 18. PENALTY Any person violating any provision of this ordinance shall be, upon conviction or plea of guilty, subject to the misdemeanor laws of this State of Minnesota, City of Hutchinson. SECTION 19. EFFECTIVE DATE This ordinance shall take effect upon its passage and publication. Adopted by the City Council this day of , 1980. Ralph D. Westlund, Mayor ATTEST: Gary D. Plotz, City Clerk -4- ORDINANCE NO. 2/80 AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS: The following described real property is hereby rezoned from R -1 Single Family Residence District, to C -4 Fringe Commercial District. North one -half of the Southeast Quarter of the Northeast Quarter of Section 12, Township 116 North, Range 30 West Adopted by the City Council this 12th day of February, 1980. Ralph D. Westlund Mayor 0 ATTEST: Gary D. Plotz City Clerk 6-1-, ORDINANCE NO. 3/80 AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS: The following described real property is hereby rezoned from R -1 Single Family Residence District, to R -2 Multiple Family Residence District. Lots O, P, Q, R, S and Registered Land Survey No. 1 located in Section 7- Tll6N -R29W together with the West Half of County Road 25 abutting Lots and the East 401 of Lot M and Lot N of Registered Land Survey No. 1 located in Section 7- Tll6N -R29W Adopted by the City Council this 12th day of February, 1980. ATTEST: Gary D. Plotz City Clerk Ralph D. Westlund Mayor ORDINANCE NO. 4/80 AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS: The following described real property is hereby rezoned from R -1 Single Family District, to R -3 Multiple Family Residence District and a portion abut- ting Hwy. No. 7, C -4 Fringe Commercial District. The South 3/4 of the Northwest Quarter of the Southeast Quarter of Sec- tion 36, Township 117 North, Range 30 West, except the Westerly 20.0' thereof; lying Northerly of a line parallel with and 300' Northerly of, as measured at right angles to, the centerline of trunk Highways 7 and 22. Zoning R -3 - All that part of the above described land lying Northerly of a line parallel with and 440' Northerly of, as measured at right angles to, the centerline of Trunk Highways 7 and 22. Zoning C -4 - All that part of the above described land lying South of a line parallel with and 440' Northerly of, as measured at right angles to, the centerline of Highways 7 and 22. 0 Adopted by the City Council this 12th day of February, 1980. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk Mee [ teck 9 flefilqw WHEREAS, Becky P.iehQ has aenved the City weft as a membeA of the Downtown Devetopmen t D.i 6t i c t Adv.i.aony Board jon one (1) yeah and three ( 3) months; WHEREAS, said Becky P.ieht has served ja i thjutty and d it i g ent ey giving o6 heA time and tatent6 toward the enni.chment of the City, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, deep appuciati.on iA hereby expuzzed to Becky P.ieht Jon hen a6one- mentioned seAv.ica and the gratitude of Hutchinson and the citizenb theneoj .i6 hereby explLused. o Adopted by the City Councie this 12th day of Febnuaty, 1980. R Westfund Mayon ATTEST: GaAy D. #z city Ctenh ^u RESOLUTION NO. 6487 RESOLUTION SETTING ELECTION, TIME, PLACE LOCATIONS OF PRECINCTS, AND APPOINTING OF JUDGES FOR CITY SPECIAL ELECTION WHEREAS, Chapter 205, Section 205.03, Subd. 1, of the Laws of Minnesota, states that the governing body of any municipality, by resolution adopted prior to the giving of notice of the election, may designate the time during which the polls shall remain open for the City Special Election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the polls shall be open from 7:00 A.M. to 8:00 P.M. for the Special Election for General Obligation Bonding authority for a police and fire station of Tuesday, March 25, 1980, and the City Clerk shall give such notice of these election hours as is required by law. 2. That the following polling places shall be used during _the City Special Election: All Polling Places Will Be In the "Old" Armory First Precinct Second Precinct Third Precinct Fourth Precinct Fifth Precinct NE Corner Armory NW Corner Armory SW Corner Armory South Side Armory SE Corner Armory 3. That the Election Judges are hereby appointed in accordance with the attached list. Adopted by the City Council this 12th day of February, 1980. ATTEST: Gary D. Plotz City Clerk Ralph D. Westlund Mayor ( " il - Precinct #1 1. Olga Kern* 534 Bluff 2. Verna Anderson 765 Spruce 3. Julie Flaa 886 Oak 4. Rosina Johnson 450 Rose Lane Precinct #2 1. Emma Lake* 115 Franklin N. 2. Margaret Sorenson 316 First Ave. NW 3. DeLaine Rolfe 844 Second Ave. SW 4. Lillian Jorgenson 36 Franklin N. Precinct #3 1. Doris Daggett* 440 Dale 2. Pat Kuester 1020 Roberts Road 3. Darlene Knigge 674 Harrington 4. Norma Totushek 515 Larson A/. 1. Evelyn Odegaard 446 Main S. 2. Jo Gilhousen 621 Fourth Ave. SW 3. Norma Schepers 305 Pishney Lane 4. Mary Ann Price 445 Franklin Precinct #5 1. Mildred Nelson* 316 Hassan S. 2. Grace Kottke 1028 Jefferson 3. Edna Hall 565 S. Jefferson 4. Mayme Meyer 435 Jefferson Registration Table 1. Fern Frank* 595 Lynn Road 2. Bernice Erickson 724 Jefferson S. *Denotes Chairman F-1 Form Approved: O.M.B. No. 41 -R2025 FORM C -404 Permits issued JANUARY — 1980 in month of I U.S. DEPARTMENT OF COMMERCE. BUREAU OF THE CENSUS PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH (Please correct any error in name and address including ZIP code) REPORT OF BUILDING PERMITS ISSUED AND 6 03300 41 9 9909 085 8 81 LOCAL PUBLIC CONSTRUCTION 26 0 , PR ELDEN WILLARD BLDG OFFICIAL ; CITY HALL 37 WASHINGTON AVE WEST PLEASE Bureau of the Census RETURN 1201 East Tenth Street WHITE HUfiCNINSON �N 55350 COPY TO Jeffersonville, Ind. 47132 2730 If no permits were issued this month enter "Y." in box and return form. Section I — HOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED Number Construction cost Number Construction cost RESIDENTIAL BUILDINGS, Item Build- Housing ousing EXCLUDING ADDITIONS No, (Omit cents) (Omit cents) AND ALTERATIONS ings units 7(e units (a) (b) (c) (d) (f) (g) One- family houses; semidetached, $ $ 0 row, and town houses 001 I 1 55,281 z Two - family buildings 002 n m Three -•and four - family buildings 003 3 W z Five -or -more family buildings 004 TOTAL (001 -004) 094 1 1 55,281 Moved or relocated buildings 005 1 — - - - - -- Mobile homes 300 Conversion of nonresidential building to residential housekeeping building 301 Section II — NEW NONHOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED Number Construction cost Number Construction cost RESIDENTIAL BUILDINGS INo. tem Bldgs. Rooms BIdgsj Rooms (Omit cents) (Omit cents) (a) (b) (c) (d) (e) (f) (g) Transient hotels, motels, and cabins 006 $ $ Other shelter 007 PRIVATELY OWNED PUBLICLY OWNED Section III — DEMOLITION AND Item Number Number RAZING OF BUILDINGS No. Buildings Housing units Buildings Housing units (a) (b) (c) (d) (e) One - family houses, semidetached, J row, and town houses 231 e� _? Two - family buildings 232 W O p J Three -and four - family buildings 233 W m [Five-or-more family buildings 234 All other buildings and structures 240 Section IV — NEW NONRESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED of Construction cost Number of Construction cost BUILDINGS INu Number buildings (Omit cents) buildings (Omit cents) (a) (b) (c) (d) (e) Amusement and recreational buildings 008 $ $ Churches and other religious buildings 009 Industrial buildings 010 Parking garages 011 Residential garages and carports 012 1 4,787 Service stations and repair garages 013 " `> Hospitals and other institutional buildings 014 Office, bank, and professional buildings 015 Public works and utilities buildings 016 Schools and other educational buildings 017 Stores and other mercantile buildings 018 Other nonresidential buildings 019 Structures other than buildings 020 CONTINUE ON REVERSE SIDE 7 6z' Section V — ADDITIONS AHu ALTERATIONS PRIVATELY OWNED PUBLICLY OWNED TYPE OF BUILDINGS Item No. Number of permits Construction cost (Omit cents) Number of permits Construction cost (Omit cents) (a) (b) (c) (d) (e) Housekeeping residential buildings 021 8 $ 1.3 241 $ All other buildings and structures 022 2 6,000 1 1,500 Section VI — INDIVIDUAL PERMITS — $500,000 OR MORE List below permits issued for new buildings and for new additions and alterations with a construction cost of $500,000 or more. Also list all permits for buildings omitted from sections I, II, IV, and V because you could not classify them; enter a dash under item number in column (a). Item Description Name and address of Ownership Mark (X) Cost of construction Number of housing Number of No, owner or builder one (Omit cents) units stories (a) (b) (c) (d) (e) (f) (g) Kind of building ----------------- - - - - -- []Private Site address ------------------ _ - - -_ Public S Kind of building ------------------ - - - - -- Private --------------- - - - -- Siteaddress _________________ __ _ _ __ ]Public == -" Kind of building ------------------ - - - - -- Private Site address — -------------- — _— _ - - - -- Public Kind of building ------------------------ Private — Site address -- --- ---- -- --- --- - - - - -- Public Kind of building ----------------- - - - - -- Private ., - - - -- --------------- Siteaddress -- ------ -- ---- --- - - - - -- Public Kind of building ----------------- - - - - -- 0 Private --------------------- Site address -- -- --- ----- --- -- -- - --- ❑Public Kind of building ----------------- - - - - -- Private --------------- - - - -- Site address __ - -_ ❑ Public Kind of building ----------------- - - - - -- E] Private --------------- - - - -- Site address _________________ ___ _ __ ❑Public Kind of building ----------------- - - - - -- Private Site address - ----- --- --- ----- - - - - -- (Public Kind of building ----------------- - - - - -- Private --------------- - - --- Site address — — — — — ❑ Public Comments Name of person to contact regarding this report Telephone Area code 612 Number 879 -2311 Extension 26 i Elden Willard Title Building Official` nas mere oven any anangc rn gaupapm.... —gwa of your permit system during this period? ........................... 0 Yes — Explain In corrnronts ® NO FORM 0-404 110 -1.791 v MINUTES "SENIORS ACTIVITY CENTER" ADVISORY BOARD TUESDAY, JANUARY 8, 1980 The "Seniors Activity Center" Advisory Board met Tuesday, January 8, 1980 at 9:30 A.M. with Emma Lake presiding. Present: Emma Lake Don Falconer Erna McKenzie Tom Stibal Ruth Engel Bruce Ericson Norine Riesberg Milton Lueneburg JoAnn Gehlen Mr. Milton Lueneburg, the 1980 City Council's representative to the Advisory Board, was - introduced and welcomed to the Board. The minutes of the December 4, 1979 meeting were read and approved. The treasurer's report was read and approved. The corn popper at Tartan Park, offered for our use at the Armory, was to be checked on by Tom Stibal and Bruce Ericson. Emma Lake reminded the Advisory Board that Hutchinson seniors would be hosting the County Hobby Show for seniors in the spring of 1980. A discussion followed as to the place, date and other arrangements. The tentative plans were to be taken to the Community Services Board for the Elderly on January 10, 1980. The Secretary reviewed the activities and accomplishments of the Advisory Board in 1979. JoAnn Gehlen presented her plans for activities at the Center during January and February. Plans for a series of classes and seminars through the Community Education Department are scheduled for February. Bruce Ericson outlined a trial program of physical fitness sessions for seniors at the Old Armory to begin in February. The possibility of a Leap Year Party on February 29 was discussed. The meeting adjourned at 10:40 A.M. The next meeting will be Tuesday, February 5, 1980. Respectfully submitted, Norine Riesberg Secretary 7 (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 6, 1980 TO: Mayor and City Council FROM: City Engineer SUBJECT: Proposed Improvement Project 80 -02 I have reviewed the Flood Plain Limits on Mr. Leonard Miller's property lying between Arch Street and the Crow River. He has very little frontage on Arch Street that is buildable. I recommend that assessment for the proposed sanitary sewer and watermain improvements be deferred until such time service is requested. This would be in conformance with the policy the City has followed in the past. I recommend approval of this project as well as 80 -01 for 1980 construction. VQ s. Respectfully, CITY OF HUTCHINSON Marlow V. Priebe City Engineer RESOLUTION NO. 6484 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS PROJECT 80 -01 WHEREAS, a Resolution of the City Council, adopted the 26th day of December, 1979, fixed a date for a Council Hearing on the proposed improvement of: School Road from T.H. 7 to 7th Avenue N.W. 7th Avenue N.W. from School Road to Shady Ridge Road Rolling Oaks Lane from School Road to West Termini Graham Street from Roberts Road to Milwaukee Avenue Milwaukee Avenue extension to Graham Street Roberts Road South from Sibley Avenue to South Termini Jackson Street from Roberts Road to McDonald Drive Lakeview Lane from Roberts Road to School Road Sherwood Circle from Jorgenson Street to East Termini by: the installation of curb and gutter, gravel base and appurtenances, AND WHEREAS, ten day's published notice of the hearing through two weekly publications of the required notice was given and the hearing was held thereon the 22nd day of January, 1980, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the Council Resolution adopted December 26th, 1979. 2. Marlow V. Priebe is hereby designated as the Engineer for this improvement. He shall prepare Plans and Specifications for the making of such improvement. Adopted by the Council this 12th day of February, 1980. Ralph D. Westlund, Mayor Gary D. P1otz, City Clerk V A -g,r RESOLUTION NO. 6485 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS PROJECT 80 -02 WHEREAS, a Resolution of the City Council, adopted the 26th day of December, 1979, fixed a date for a Council Hearing on the proposed improvement of: California Street from School Road to 1,400 feet South School Road from County Road 12 to California Street Atlanta Avenue from T.H. 15 to Boston Street T.H. 15 from Century Avenue to Atlanta Avenue Boston Street from Century Avenue to Atlanta Avenue Arch Street from Second Avenue to Michigan Street by: the installation of watermain, sanitary sewer, storm sewer and appurtenances, AND WHEREAS, ten day's published notice of the hearing through two weekly publications of the required notice was given and the hearing was held thereon the 22nd day of January, 1980, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the Council Resolution adopted December 26th, 1979. 2. Marlow V. Priebe is hereby designated as the Engineer for this improvement. He shall prepare Plans and Specifications for the making of such improvement. Adopted by the Council this 12th day of February, 1980. Ralph D. Westlund, Mayor Gary D. Plotz, City Clerk y- 'I-b, M E M O R A N D U M DATE: January 28, 1980 --------- - - - - -- Tp: Mayor and City Council -------------- =------------ - - - - -- FROM: Gary D. Plotz, Administrative Assistant ------------------------- - - - - -- SUBJECT: Airport Beacon Light -------------------------- - - - - -- The airport beacon light unit has recently deteriorated to the point we are burning out a light bulb every 10 to 14 days, and the breakers are charred black. Each beacon light bulb costs $45 -50. Popp Electric has made two proposals, the least expensive being $693.00 for a new unit. Fred Roberts checked with the State Department of Trans- portation, Division of Aeronautics and the State would install a similar unit for $1,000. Based on these two alternatives, we recommend the replacement of the unit through Popp Electric for $693.00, including labor. This is not a budgeted item; therefore, monies would need to come from the contingency account. /ms Attachment — '��& 41, I POPP ELECTRICAL, Inc. 875 Grove Street HUTCHINSON, MINNESOTA 55350 OWNER JOB ARCHITECT 71 Phone: 897 -6425 897 -6492 ESTIMATE # � SHEET # LOCATION_ -��y(�-.�.__Z DUE- DATE QUANTITY MATERIAL DESCRIPTION L ZL _.. v a A o a L a AIL ,, y Of ' (612) 879 -2311 r CITY OF HalTCHINSO N 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 5, 1980 TO: Mayor and City Council FROM: Director of Public Works SUBJECT: Vehicle Replacement - Park Department The request for replacement of the Bronco in the Park Department was approved in the 1980 Budget. The estimate submitted for said replacement was $10,000.00. We have obtained the following proposals: Johnson Motore Co., Inc., Glencoe International Scout II with Trade --------------- $ 7,500.00 ✓ Swanke Motors, Inc., Hutchinson Jimmy TK 10516 with Trade------------------ - - - - -$ 8,399.03 Wigen Chevrolet, Hutchinson LUV 4X$ with Trade ------------------------------ $ 7,675.00 We contacted Plowman's and they indicated they did not have anything that would be suitable to bid. Main Motor Sales, Inm , was also contacted, and they indicated they were not interested in giving a quote. Based on the above proposals, we recommend purchase of the Scout II, based on the lowest price and the fact we believe it is the best unit for the type of use proposed for it. Respectfully, CITY OF HUTCHINSON Marlow V. Priebe Director of Public Works pv cc: Fred Roberts Ken Merrill �-C, O (612) 879 -2311 CITY OF HUTC INSOTY 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: February 6, 1980 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: TEMPORARY EMPLOYEE FOR CIVIC ARENA One of our Work -Study (HAVTI) employees is no longer eligible for financial assistance-in his employment at the Civic Arena. Authorization is requested to keep him as a part time employee for the remainder of the ice season and to place him on our payroll. He is Gary Lofthus - Peterson Trailer Court, Hutchinson. Respectfully, S Copy: Ralph Neumann q- d- 0 (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 6, 1980 TO: Mayor and City Council FROM: Marlow V. Priebe, City Engineer SUBJECT: 1979 Storm Sewer Project To complete the construction of the 1979 Storm Sewer Project to the Clifton Heights area, it is necessary to cross the railroad. The open trench method of installing the crossing is $2,800.00 less than the tunneling method. The Railroad requires payment of $940.00 for a permit from the City to have the construction completed by the open trench method as noted in the attached letter. I request approval of payment of said amount to the railroad. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv attachment BURLINGTON NORTHERN OFFICE OF THE SUPERINTENDENT 80 - 44th Avenue Northeast Minneapolis, Minnesota 55421 January 17, 1980 Mr. Marlow V. Priebe City Engineer 37 Washington Avenue Hutchinson, Minnesota 55350 Dear- Mr. Priebe: Reference to your letter dated August 27, along with an application for a 21" storm sewer line at MP '56 +1789 on the former CNW track at Hutchinson, Minnesota. You requested in your application that installation will be by open trench method, and therefore, it was necessary to secure approved estimate for removing and replacing two panels of track to permit this construction. This work will be carried out at city's expense in the amount of $940.00 with the understanding that the City of Hutchinson will arrange to backfill and compact open cut with granular material and replace ballast at their own expense, and also, city will reimburse BNI for any resurfacing of track which may be necessary due to future settlement. If you are agreeable in submit your check in the quest authority to carry this spring. Yours truly, E. L. Phillips Superintendent MN /jb File: Hutchingson - 34 assuming the above costs, kindly amount of $° "0.00 and 4 % -e t,J l l re- out this work as soon as possible M M E M O R A N D U M DATE: February 11, 1980 --------- - - - - -- TO: Mayor and City Council — -------------=— — — — — — — — — — — — — — — — — FROM: Gary D. Plotz, Administrative Assistant ----------------- SUBJECT: Change In Employment Status -------------------------- - - - - -- The Receptionist /Cashier, Mary Rose, has requested a change in status from permanent full -time to permanent part -time, specifically a reduction from 40 hours /week to 32 hours /week. After discussing the request with the Personnel Coordinator and each of the employees in the downstairs office, we feel it will not significantly affect the workloads of other employees. 0 It was felt that a six month trial period would be reasonable, with continua- tion thereafter if the arrangement works out. Approval is recommended. /ms fi 9_7� G REGULAR COUNCIL MEETING FEBRUARY 12, 1980 WATER & SEWER FUND State Treasurer PERA $ 196.82* Albrecht Oil Co. oil 5.80 Central District-Services gasoline 314.19 Commissioner of Revenue Jan. sales tax 273.21 Curtin Matheson Scientific chemicals 15.31 Feed Rite Controls Inc. chemicals 281.21 Farm & Home supplies 7.14 Forbes Auto Store supplies 87.05 GTC supplies 8.94 Hercules Inc. chemicals 307.25 Hutch Iron & Metal iron 7.70 Hutch Plbg. & Htg. supplies 13.67 Hutch Telephone Co. phone 58.59 Hutch Utilities electricity & computer charges 6416.62 Hutch Whsolesale supplies 1.58 Johnson Super Valu p distilled water 45.60 Junker Sanitation Jan. refuse 9989.93 Krasen Hdwre Hank supplies 48.26 Leef Bros. uniform rental 59.20 Mn. Valley Testing Lab. testing 100.00 Plaza OK Hardware supplies 14.87 Quades Inc. supplies 282.35 RCM Associates professional fees 4632.95 Rutz Plbg. & Htg. repair & supplies 157.30 Simonson Lbr. Co. supplies 17.55 Van Waters & Rogers supplies 610.00 Zep Mfg. Co. chemicals 267.00 Water Products Co. supplies 91.31 Contenental Safety Equipment Co. storage cabinet 380.20 Nalco Chemical Co. chemicals 2929.50 27,621.10 GENERAL FUND Internal Revenue Service quarterly federal excise tax $ 123.75* State Treasurer PERA 111.42* National League of Cities registration fee 135.00* State Treasurer PERA 3286.62 Nat'l Police Chiefs Info. national directory - police 24.50 Publications Program publication 4.00 Key City Sports supplies -rec. 4.35 University of Mn. registration fees -park 55.00 Industrial Consultants Inc. supplies -park 39.50 Office of §tate Register §uidebook to services 13.00 Korngiebel architests negative & print, -fire 10.00 Paul Amidon & Assoc. subcription- police 8.29 L'Hotel De France convention exp.Ralph 39.43 Hutch Coop Oil Co. tires - street 160.00 Duluth Herald police help wanted ad 33.00 Dictaphone repairs - police 56.23 City of Hutchinson surcharge on permits 1.00 Continental Safety Equipment Co. storage cabinets - police,street,park 1140.60 General Fund cont. Jan. Burkes 1st aid class $ 12.00 Kim Meyer 1st aid class 12.00 Ralph Westlund league convention 32.00 Larry Aldape court testimony 13.60 Don Pankake first aid class 12.00 Frank Murphy first aid class 12.00 Roger Bakken 1st aid class 12.00 Charles Brill 1st aid class 12.00 Nancy Buss 1st aid class 12.00 Robert Ringstrom first aid class 12.00 Ronald Kirchoff officers tistifying 17.26 League of Mn. Cities 4 registrations 80.00 Ridge Door Sales Co. door- 105.60 Dept. of Natural Resources refund on elm program -park 129,740.31 Glendenning Motorways freight charges -arena 16.59 Kables TV repairs- armory 60.00 Coalition of Outstate Cities 1980 dues 25.00 Hutch Chamber of Commerce 1980 dues o 25.00 Mn. Finance Officers Assn. 2 registration fees 110.00 Allen Office Products supplies - police -clerk 38.82 Am. Linen Supply Co. towel service 31.20 Am.Welding Supplies chemicals- street 17,85 Gene Birk snow hauling- street 526.60 Browns Floral retirement party 10.00 Brinkmans Studio pictures etc, - rec.police 229.23 John Ball hauling snow- street 40.50 Copy Systems Inc. service contract etc. 760.95 CRS & Associates prof.fees 645.95 Central Dist. Services gasoline 3442.06 Ccast to Coast supplies 126.17 Coca Cola Bottling Co. supplies -arena 420.10 Country Kitchen prisoner board - police 9.71 Co.Treasurer d. 1 fees for county 87.50 Condons Supply Co. supplies -arena 362.86 Condon's Supply Co. supplies -arena 269.23 Dept. of Public Safety teletype charge - police 271.04 Dostal & Oleson Oil Co. heating oil - library 383.60 Erickson & Templin snow plowing 1048.25 Family Rexall Drug supplies 102.07 Farm & Home supplies 131.03 Floor Care Supply Co. supplies -arena 40.70 GTC Auto Parts supplies- police,part,street 110.86 Gambles supplies - police 166.56 Great Plains Supply Co. supplies- airport- armory 140.80 G.F.Nemitz Sons supplies- repairs - police -park 43.95 Holmstein Ice Rinks Inc. repairs -arena 665.14 Henry's Candy Co. supplies -arena 519.28 Hutch Auto Body repairs - police 294.35 Hutch Community Hospital 3 blood alcohol tests - police 24.00 Hutch Iron & Metal iron - street 45.85 Hutch Leader publications and ads - police -cc 52.25 Hutch Leader ads -arena 19.91 Hutch Plbg. & Htg. re pairs - armory 184.14 Hutch Telephone Co. phone -arena 21.94 General Fund cont. Hutchinson Telephone Co. phone $ 1617.85 Hutch Utilities electric and gas 18,945.27 Hutch Vet Clinic boarding dogs etc. -CSO 73.00 Hutch Wholesale Supply supplies 255.95 Ink Spots. Inc. printing & supplies - police,str.rec. 125.60 IBM correct tape 49.50 Jahnkes Red Owl supplies -arena 229.61 Jerrys Tire Co. repairs- street 35.31 Juul Contracting Co. storm sewer repair- street 5801.50 Kemske Paper Co. supplies 36.80 Kokesh Athletic supplies -rec. 117.82 Krasen Hdware Hank supplies - library 2.33 Krasen Plbg. & Htg repairs- street 42.00 Kjos Our Own Fdwre supplies - police -rec. 7.44 L & P Supply Co. supplies -park 123.82 LambertsStandard Service car washings - police 33.60 League of Mn. Cities subscriptions 9.00 League of Mn. Cities 7 directories 42.00 Leef Bros. uniform rental 290.25 Logis computer charges 1379.57 Lloyd Schlueter car allowance - reg.fees -fire 39.00 Mankato Mobile Radio repairs- police 121.66 McLeod Coop Power Assn. electrity- airport 321.85 Miller Davis Co. supplies - police 334.63 Meades 66 Station gasoline -arena 84.38 Ken Merrill mileage 27.93 Motorala Inc. repairs - police 218.25 Montgomery Wards supplies & repairs- street -park 79.35 Mpls Star police help wanted ad 38.88 McGarvey Coffee coffee - police 69.00 Mikes Pro Shop supplies -rec. 55.07 Ralph Neuman car allowance 35.00 S.A. Nies repairs - supplies- street - park -fire 86.38 Northland Beverages supplies -arena 203.40 Plaza OK Hardware supplies -park 214.08 Gary Plotz car allowance 100.00 Plowmans Inc. repairs- park - police 239.85 Popps Electrical repairs -fire 80.20 Marlow Priebe convention expenses 285.09 The Patco Company supplies- street 433.03 Quades supplies -arena 522.78 Quades Inc. repairs - supplies- street 169.42 Stan Ristow snow hauling- street 303.75 Rutz PLbg. & Htg. supplies 11.40 Schlueters Refrigerator repairs -arena 146.00 Schmeling Oil Co. grease -oil- street 221.55 Simonson Lbr. Co. supplies - police 45.85 Sorensen Farm Supply supplies- street 11.43 Standard Printing letterhead -phone stickers - police,cc 223.40 Treas.State of Mn. license -arena 21.00 TKDA prof. fees 2595.59 Tri Co. Water Cond. repair and softener - arena - airport 42.20 Teply Equipment supplies -park 232.59 Velvet Coach Inc. retirement dinner 128.08 Xerox Inc. monthly payment & supplies 214.96 General Fund cont. Wallys Tire Center West Pub. Co. Myron Wigen Chev. Wesleys Pharmacy Ted Beatty U. of Mn. Joe Anglin Off Street Parking Charles Bell Bridge Fund Sahr Kunert etc. Michael E. Sullivan Neel Triden Debt Service Fund NW. National Bank Bonds of 1979 Atkinson Blacktop Inc. Bonds of 1976 RCM Associates Inc. repairs- cem. -eng. $ 112.50 law books 142.50 supplies- street 22.41 supplies - police 3.38 convention expense 35.70 5 registration fees 90.00 contract payment 60,300.00 servicing meters $ 243.75 law suit expense $ 59.90 copy of transcript 69.31 copy of deposition 60.00 $ 189.21 Hospital Bonds of 1970 20,602.50 construction costs 2941.17 construction costs 494.50 MUNICIPAL LIQUOR STORE Lenneman Beverages beer $4739.60 Allen Office Products supplies 10.20 Ed Phillips & Sons liquor & wine 1871.06 Old Peoria Co. liquor & wine 1440.23 Griggs Cooper & Co. liquor & wine 3153.13 Twin City Wine Co. wine 374.17 A.J. Ogle Co. beer 363.30 Friendly Beverage Co. beer 923.35 Locher Bros. Dist. beer 6151.65 Triple G. Dist. beer 7349.85 Coca Cola Bottling Co. mix 229.30 American Linen Supply Co. towels 13.20 Hutch Telephone Co. phone 34.08 Junker Sanitation refuse charges 60.00 Chamber of Commerce 1960 dues 220.00 Hutchinson Medical Center Hanke physical 24.00 Judson Valley Enterprises ice 70.00 Floor Care Supply Co. paper 40.50 Hutchinson Cold Storage contract payment 150.00 Old Peoria Co. liquor 1072.74 Griggs Cooper & Co. liquor 1939.66 Twin City Wine Co. wine 518.44 Ed Phillips & Sons liquor & wine 1418.30 Ed Phillips & Sons liquor & wine 2658.07 Twin City Wine Co. liquor & wine 1705.39 Griggs Cooper & Co. liquor & wine 1923.97 Old Peoria Co. liquor & wine 2059.06 City of Hutchinson water,sewer,refuse 28.69 Hutchinson Utilities electricity 568.50 Quades bulbs 13.98 Northland Beverages mix 197.95 $ 41,319.37 V 4L M E M O R A N D U M DATE: Friday, February 8, 1980 SUBJECT: Attorney /Client Conference Re. Lawsuit of Developers Diversified /Hecht Associates vs. City of Hutchinson and Three Defendants Present: Ralph D. Westlund Bruce Peterson Kenneth Gruenhagen Milton Lueneburg Theodore Beatty M. D. Schantzen Gary D. Plotz Richard Martin, Atty. Jeffrey F. Shaw, Atty. The City Council met informally at the Frontier House on Friday, February 8, 1980 at 12:00 Noon to discuss the status of the pending lawsuit between the City and Three Defendants (Ralph Westlund, Milton Lueneburg and Theodore Beatty) and plain- tiffs Developers Diversified and Hecht Associates. Messrs. Richard Martin and Jeffrey F. Shaw of the law firm Briggs and Morgan, St. Paul, were introduced as consultant attorneys on thelcase. It was reported there has been no response to date from the insurance company so they will have to be contacted. It is their obligation to provide defense for the City. Mr. Martin informed the Council that the attorney for Developers Diversified is push- ing for an early date on the trial. However, since this is such an involved case it is not possible to settle it in two or three days through an expedited trial. Affi- davits have been issued in support of the plaintiffs. Normally the defense attorney would prepare counter affidavits, but there is a limitation of time. There is a need for early termination due to the costs involved and the land purchase option expir- ing for Developers Diversified. Mr. Shaw stated he and Mr. Martin need to meet with the plaintiffs' attorney to de- termine if an agreement can be reached on the issue. It is in everybody's interest to settle the case as soon as possible. The plaintiff and defendant attorneys need to determine what type of trial will be held, what issues will be covered, and agree on the facts. He was hopeful they could meet with Developers Diversified's attorney yet this afternoon, and they will work on the case over the week end. Mr. Shaw pointed out that one of the first questions to be resolved will be on the vote given to the Resolution rescinding the industrial revenue bond and its lawful- ness. Was there a conflict of interest on the part of Alderman Ted Beatty. Also, 0 V MEMORANDUM FEBRUARY 8, 1980 PAGE 2 were the preliminary Resolutions on the industrial revenue bond valid. He further explained there are two ways of viewing the Statutes in question; there is the nar- row view and the broad view. Was the decision of the City Council to rescind the bonds by Resolution reasonable? The question of conflict of interest could be de- cided by affidavit or by allowing the Judge to make the final decision. - Attorney Martin inquired about the status of the plat for the Hutchinson Mall south of town. He was told the preliminary plat has been approved, and the final plat will be presented to the Planning Commission on February 19, 1980. He then asked about the zoning for the shopping center, and if there were any problems. Also, what other requirements to meet the City codes. The answer was none, just City approval. Mayor Westlund asked what work would have to be done by Thursday to prepare affi- davits. Alderman Gruenhagen wanted to know if the City Council members would need to be pre- sent at the hearing on February 14, 1980. He was told that at this point the con- sultant attorneys did not know. They would be in touch with the Council members in the next few days. Alderman Gruenhagen asked Messrs. Martin and Shaw if they were still working with the Downtown Hutch Inc. group. He felt they should not represent the City and Coun- cil if they were. Mr. Martin replied they had completed the one task they were hired for and had'sent a bill to the Downtown Hutch Inc. They are no longer working for them. He staged further that they would not want to become involved in the case if there might be a problem. 0 Mr. Shaw questioned Alderman Beatty about his involvement with the downtown develop- ment project. Mr. Beatty gave a detailed report on the progress of the downtown project, from the hiring of a developer by the City to the formation of the Downtown Hutch Inc. group by 13 individuals. This group was formed to hire someone to deter- mine if the downtown project was feasible, and the developer was given until Jan- uary 1, 1980 to complete his findings. Mr. Beatty stated he had donated money in the amount of $1,000 toward the $10,000 total investment to hire Mr. Mark S. Par - ranto to do a feasibility study of the downtown. Alderman Beatty further stated he had initially contacted the shopping center twice through its local realty agent and expressed an interest for a drug store in the new center. Both contacts were verbal. In the fall of 1978 he was told there were no figures available concerning the cost for space in the new center. Alderman Lueneburg stated he had also donated $1,000 to the same Downtown Hutch Inc. group. MEMORANDUM FEBRUARY 8, 1980 PAGE 3 Alderman Gruenhagen inquired if a new date for the trial would be set on Thursday, February 14. He was told by Mr. Shaw that he didn't know at this time, but he should know by Monday what will be tried and if a new date will be set. The case is still in the preliminary stages. In closing, Mr. Shaw commented that Developers Diversified's attorney has indicated they want to know as soon as possible whether the City will issue industrial revenue bonds to them. This type of case usually takes about two years to settle, but they are taking a complex matter and submerging it into a short period of time. (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 LETTER SENT TO COUNTY COMMISSIONERS: February 11, 1980 Mr. Howard Christensen Route 1 Hutchinson, MN 55350 Dear Mr. Christensen: Howard Christensen, Chm. Lawrence Fiecke Earl Mathews Milo Wacker Clifford L. Popp FOR YOUR INFORMATION The City Council of Hutchinson invites you to a 12:00 Noon luncheon on Thursday, February 28, 1980 in the downstairs Board Room of the Hutchinson Community Hospital. As in previous years, we would like to informally discuss the activities of the City and County and areas for mutual cooperation. Please R.S.V.P. to Marilyn Swanson by Friday, February 22 (879 - 2311). o Looking forward to the luncheon. Sincerely yours, CITY OF HUTCHINSON Gary D. Piotz Administrative Assistant GDP:ms cc:. Mayor and City Council R] FOR YOUR INFORMATION Q� _5--� J� � Tys o7ZAe e— rr -IC-t �9Np111213�Q�s ��'�'1 -i�� a J N7 �Cft3 c'o cn 0�6� 6arz 9 2 Clarence E. Schultz d 0111 � Auditor A 1 Dana L. ReedN ;X' Deputy January 24, 1980 McLEOD COUNTY Glencoe, Minnesota 55336 e Glencoe Mr. Gary Plotz, City Clerk City of Hutchinson ' City Hall Hutchinson, Mn. 55350 Dear Mr. Plotz, Tel (612) 864 -5551 McLEOD COUNTY EQUAL OPPORTUNITY EMPLOYER /3 25:28] rfl r JA(i IS. �w c .EC ILM FOR YOUR INFORMATION This is to certify that the 1978 Estimated and Limited Market Values and the Assessed Values for the Develop- ment District No. 3, which is an Economic Development Project, for the City of Hutchinson is as follows: Estimated Market Value 536,100 Limited Market Value 536,100 Assessed Value 230,523 The above figures is the base value for the Tax Increment Development District No. 3. The 1979 Statutes are applicable for said Development District No. 3, as certified after August 1, 1979. Sincerely yours, Clarence E. Schultz McLeod County-Auditor by Dana L. Reed, Deputy CES : dr cc: Clarence Simonowicz 2,�2g29303�.�2 hR�O 4, � ct, r r to N�•{,�,�r�v��'��r��i .v JAN 28 1980 FOR YOUR INFORMATION Mr. dames Welday, P.R. Rieke - Carroll -- Muller Associates 1 011 lot Street South Hopkins, Minnesota 55343 Res Infiltration/Inflow (1 /I) Analysis Report for the City of Hutchinson, Minnesota 0271363-01 Dear #.r. Welday: On December 14, 1979, the Minnesota Pollution Control Agency (DIPCA) received the referenced report. she report haw been reviewed. However, before we can formally certify to the Environmental Protection .A.Sency (EPA) .the. °concslusion of the report that the Hutchinson wastewater cailect ion, aystc* in subicct to excezoivo or pos.,Ably e::CeS_5:L — I/!, vie vi_ll n_- i.1:?� rj t1,4 A 4v v.,_ i - :il ,!✓v Ct1 m`� let.—ok-1, 3L_L be vrort'iln- on th task engineer, draftsman) , hc:F many hours per �L u' rc'te C,+, nay c*i'. �v� ~? CC ^ ^' I v' t�£ie =j L� iji " ".::i_v [i, +;,.:..�..,:. ii 4 i'C±�i. i -...% v�� Lam: :�; ,. .. �:_:. C`�r. i• l�'� `•t -t :, proposed sewer 3 FiCi, @Ynlu . i r..r i 3t iVa" g s 3)" A request for a revised budget period, if needed, and a payment schedule sueb ant Interim Report days after grant amendment Ainal Sewer System �ys after grant amendment Evaluation Survey (SSES) Report Mr. dames Welday Ptip T JAN 2 8 1980 no date! O'Chowlig for the foal Payment should �a�iai�d,� a 45-"y review period by 'tbs IAA aad SPA, respeaotivuly; . j A proposed angineerinj contract to perform the sewer systes evaluatlon su "Y1 g} IPA porn 5104 -4140 UPOO rieeipt of the above Information# are still eowlete our pr000"Ing of the Z/1 analysls and torxard it to the SPA for tb*ir eonsurranae+e Pleas* note that no woft on the 3388 many be InItlated prior to &"ro'val' by the MM and the SPA of the 1/X analysis and grant amendmeAt r*quest. We also wish to remind you that prior to the initiation of the preparatory cleaning and internal inspection portions of the 33830 an interia report must be made to the H?CA and that written authorisation from this Agency to proceed with the cleaning and Internal inspection work must be issued. This interim report should summarIze the completed work on the 33ES and cost- effectively justify the cleaning and televising portions of the survey. If you have any questiono concerninE this natters, you may Contact Deborah Thurston at ( 612) 296- 7208. Tease submit the requested information to Carol 2"ressley, Con€t- ruction Grants Unit, Facilities Section. 'Slacerely. . V Porry T. Beaton, P.E. Chief, Facilities Section Division of Water Quality PTA/DLT t 9 dm - e►+st 8azte�blaason pity douato , s/o Gary D. Plots, clerk z 6 SIX HST REGIONR DEVELOPMENT COMMISSION CITY AUDITORIUM 311 WEST 6TH STREET WILLMAR, MINNESOTA 56201 44678 COMMISSION OFFICERS O. Homer Bach Chairman Ed Duesterhoeft Vice Chairman Charles Warner Secretaryareasurer i �p DATE: February 5, 1980 EXECUTIVE DIRECTOR �'L3 91n� H. Eugene Hippe { 'b- ai. ,. MEMORANDUM PHONE: 612- 235 -8504 PROGRAM STAFF Economic Development Dick Carlstrom Dennis Goldman Community Development Lee Larson Tom Peterson Developmental Disabilities John Walsh Aging Kathleen McCormick TO: Mayors in Six East RDC District FROM: Homer Bach, 6E RDC Chairman and Atwater Mayor FOR YOUR INFORMATIOf Some of you may be wondering about the status of the Community Development Block Grant applications. There are several facts that need to be clarified regarding these applications: 1. A separate application was made for each county. 2. The county made the application. 3. The RDC staff was instructed to assist the counties in preparing the applications. 4. The 6E RDC reviewed and commented (A -95 process) on the appli- cations and forwarded'comments to the funding agency (HUD). 5. The 6E RDC does not have any funds of its own for grants. 6. The various funding agencies --yin this case HUD -- determine what proposals will be funded. 7. The county application of which you were a part competed with 23 other applications of which 10 are programmed for funding. The top 10 are programmed for $5,547,000 of projects. HUD needed $6,908,000 more in program funds this year to be able to fund the other 14 applications. The only.application funded this year in.Region Six East was Renville County. It was funded for a two -year period in the amount of $844,000. This year's funding request is for $434,000. It was very similar to the applications of Meeker, McLeod and Kandiyohi Counties. HUD has a ranking process that awards points in a variety of categories. Unfortunately, only one of the four county applications ranked high enough to be included in this year's funding. I have instructed the staff to prepare a brier explanation of the A -95 review process to be included as a part of our next monthly newsletter, "News Briefs ". CRu,. RIVER REGIONAL LIBRARY BOARD r1_.__JTES January 14, 1980 FOR YOUR INFORMATION The Crow River Regional Library Board met at the Meeker County Courthouse in Litchfield on Monday, January 14, 1980- Present: Ralph Bergstrom, Hutchinson Joan Reckdahl, Grove City Aleda Swanson, Dassel Wayne Brix, Litchfield Joyce Hardy, Litchfield Lilah Buhr, Stewart _ Burton Sundberg, Director, CRRL Kathy Matson, Asst. Dir., CRRL Absent: John Esbjornson, Willmar* Jeanette Buchanan, Willmar* Marcia Kleberg, Willmar Orlynn Mankell, New London Leif Fostervold, Spicer* Dorothy Hinseth, Sunburg* Wayne Hebrink, Renville* George Jepson, Winsted* Earl Mathews, Glencoe Kathy McGraw, Hutchinson* Howard Hoese, Glencoe* Ron Pool, Bird Island Jim Jones, Renville Karen Osterberg, Watkins *Excused absence Representing: " IS " to Hutchinson Meeker County Meeker County Litchfield Litchfield McLeod County Representing: Willmar " Willmar " Willmar " Kandiyohi County " Kandiyohi County " Kandiyohi County " Kandiyohi County " McLeod County " McLeod County " Hutchinson " :.Glencoe . " Bird Island " Renville " Meeker County The meeting was called to order by Chairman Bergstrom. Due to the absence of a quorum, approval of the secretary's and treasurer's reports was postponed. Mr. Sundberg gave portions of the director's report, but discussion of the Annual Report to the Board was delayed until February. v :rs. Reckdahl moved, second bl7 Swanson, that the bills he approved. Passed. Committee Reports: a. Mrs. Matson gave a report on the progress of SAMMIE. The next meeting of the Govern- ing Board will be January 22 when they will be asked to approve the Advisory Committee's_ draft of the grant application. Mr. Bergstron. signed the agreement to participate in the planning phase of the cooperative. (This was approved by the board earlier, but at that time we did not have the forms.) Communications: a. The December and January issues of the Public Library Newsletter were passed around. The board discussed the policy of issuing free non - resident cards to students attending school in our region, but- delayed action. Election of officers for 1980 was postponed. The board discussed possibly having a farewell dinner for retiring trustees at the Fireside Inn in Willmar prior to the April board meeting. The group also discussed raising the mileage reimbursement rate to $.19 a mile to conform with other governmental units. Members will try to survey boards in their area to see what the.present.mileage rate is. Mrs- Matson presented the rough draft of a grant application to be submitted to SMAHC to provide partial funding for a storyteller to appear at each member library this summer. A final. draft will be presented to the board in February. Mr. Sundberg showed the board copies of a paper prepared by a graduate student in library science at the Univer- sity of Minnesota. The topic is "Crow River Regional Library: Creation of a system in West Central Minnesota." He suggested that board members might enjoy reading it and copies were passed out for circulation among the board. The mileage reports were filled out and the meeting was adjourned. Katherine A. Matson Secretary pro tem Q