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cp01-22-1980 c0 AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 22, 1980 1. Call Meeting to Order - 7:30 p.m. 2. Invocation - Reverend Keith Duehn 3. Consideration of Minutes - Regular Meeting of January 8, 1980. Action - Motion to approve - Motion to approve as amended 4. Public Hearing - 8:00 p.m. . (a) Considering Project 80 -01 - Construct Curb & Gutter, Gravel Base & Appurtenances Action - Motion to close hearing (b) Considering Project 80 -02 - Watermain, Sanitary Sewer, Storm Sewer & Appurtenances Action - Motion to close hearing 5. Communications,-Requests and Petitions (a) Request to Approve Renewal of Maintenance Contract with Copy Systems Co. for AB Dick Equipment - Action - Motion to approve - Motion to reject (b) Request by HAVTI Circle K Club for Dance -A -Thou on January 18 -19, 1980 o Action - Motion to approve —Motion to- reject (c) Request by Hutchinson Community Hospital Board for approval of expenditure of $7,398.40 for ultrasonic instrument cleaner Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances (a) Resolution No. 6477 - Approving Securities for Collateral from First National Bank of Hutchinson as Sponsoring Agency of the Hutchinson Utilities Commission Action - Waive reading and adopt - Motion to reject (b) Resolution No. 6478 - Resolution Approving Securities for Collateral from First National Bank of Hutchinson, Minnesota Action - Motion to waive reading and adopt - Motion to reject Council Agenda January 22, 1980 Page 2 (c)'Resolution No. 6479 - Resolution Approving Securities for Collateral from Citizens Bank and Trust Co. of Hutchinson as Sponsoring Agency of the Hutchinson Utilities Commission Action - Motion to waive reading and adopt - Motion to reject (d) Resolution No. 6480 - Resolution Approving Securities for Collateral from Citizens Bank and Trust Co. of Hutchinson Action - Motion to waive reading and adopt - Motion to reject (e) Resolution No. 6481 - Resolution Approving Securities for Collateral from Firstate Federal Savings and Loan Association of Hutchinson, Minnesota Action - Motion to waive reading and adopt - Motion to reject - (f) Resolution No. 6482 - Resolution Adopting Position Classification Assignment Table Effective January 6, 1980 : Action - Motion to waive reading and adopt - Motion to reject 7. Reports of Officers, Boards and Commissions (a) .ITEM WITHDRAWN (b) Minutes of Civic Arena Board - December 19, 1979 Action - Order by Mayor received for filing (c) Minutes of Park & Recreation Board - December 5, 1979 d Action - Order by Mayor re &eived for filing (d):Minutes of Crow River Regional Library Board - December 10, 1979 Action - Order by Mayor received for filing (e) Minutes of Hutchinson Safety Council - December 17, 1979 Action - Order by Mayor received for filing (f) Minutes of Downtown Development Advisory Board - December 26, 1979 Action - Order by Mayor received for filing (g) Minutes of Planning Commission - December 18, 1979 Action - Order by Mayor received for filing dAI e Council Agenda January 22, 1980 Page 3 8. Unfinished Business (a) Consideration of accepting demolition bid of Harold Juul and authorizing Fred Roberts to salvage moveable items at 125 Jefferson Street South (DEFERRED JANUARY 8, 1980) Action - Motion to award bid - Motion to reject 9. New Business (a) Consideration of request for payment for tree removal at Lot 2, Block 2, Lakewood Terrace Action - Acceptance of recommendation of City Engineer /Dir Pub. Works (b) Consideration of delinquent water accounts Action - Motion to authorize extension of payment period - Motion fo authorize discontinuance of service (c) Consideration of request for leave of absence for Pam Isaacson and authorization to hire two part time dispatchers in police department Action - Motion to approve - Motion to reject (d) Consideration of request for rezoning for property known as "Paden First Addition" from R -1 to C -4 with favorable recommendation of Planning Commission p Action - Motion to reject - :Motion to waive reading and adopt Resolution (e) Consideration of request for rezoning for property owned by Richard Schmidtbauer from R -1 to R -2 with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution (f) Consideration of request for rezoning property owned by John Miller from R -1 to R -3 with a portion C -4, with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution (g) Consideration of request for staff change in Transit Department Action - Motion to approve - Motion to reject -3- Council Agenda January 22, 1980 Page 4 (h) Confirmation of approving Security No. 172683 (6 month money market certificate) with Citizens Bank & Trust Co. in the amount of $25,000.00 for Hutchinson Firemen's Relief Association Action - Motion to confirm security (i) Concerned Citizen's Presentation 10. Miscellaneous (a) Communications from Clerk- Administrative Assistant 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment ` -4- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 22, 1980 5. Communications, Requests and Petitions (d) Consideration of Application for Snow Removal Permit David Igl, Route 4, Box 171, Hutchinson Action - Motion to approve - Motion to reject 7. Reports of Officers, Boards and Commissions (h) Minutes of Burns Manor Nursing Home - December 20, 1979 Action - Order by Mayor received for filing (i) Minutes of Hutchinson Community Hospital Board - December 18, 1979 Action - Order by Mayor received for filing v MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY.8, 1980 1. CALL TO ORDER The meeting was called to order by Mayor Ralph Westlund at 7:30 p.m., with the following members present: Aldermen Gruenhagen, Lueneburg and Beatty, in addition to Mayor Westlund. Absent: Alderman Peterson. Also present were: Administrative Assistant Plotz, City Engineer/ Public Works Director Priebe and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend Keith Duehn. 3. MINUTES The minutes of the Regular Meeting of December 26, 1979 and the Special Meetings of December 28, 1979, and December 29, 1979, were approved as presented upon motion by Alderman Lueneburg, seconded by Alderman Gruenhagen and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR RICHARD WAAGE TO�ATTEND FBI NATIONAL ACADEMY, MARCH 30 - JUNE 13, 1980 Mayor Westlund stated that selection for attendance at this Aacademy is an honor Y This is a budgeted item and Officer Waage's salary will continue for the duration of the training. Request was approved on a motion by Alderman Gruenhagen, seconded by Alderman Beatty and unanimously carried. (b) CONSIDERATION OF A REQUEST FOR CITY ATTORNEY SCHANTZEN TO ATTEND 1980 UPDATE FOR CITY ATTORNEYS ON JANUARY 18 -19, 1980 After discussion, it was moved by request. The motion was seconded unanimously. 6. RESOLUTIONS AND ORDINANCES Alderman Lueneburg to approve the by Alderman Gruenhagen and carried (a) ORDINANCE NO. 17/79 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP (COUNTRY CLUB TERRACE) 3. Council Minutes January 8, 1980 Page 2, Following discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously to waive second reading and adopt Ordinance No. 590 entitled Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations in the City of Hutchinson and the Official Zoning Map. (b) RESOLUTION NO. 6475 - ACCEPTING $55,000 FROM THE HUTCHINSON UTILITIES COMMISSION After discussion, Alderman Gruenhagen moved to waive reading and adopt Resolution 6475 entitled Accepting $55,000 from the Hutchinson Utilities Commission. Seconded by Alderman Beatty, the motion unanimously carried. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - DECEMBER 1979 There being no discussion, the report was ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) AWARDING OF BID FOR TREE PRUNING (DEFERRED DECEMBER 28, 1979) City Forester Schnobrich reported that he had checked the history of the low bidder, Bred -Well, Inc., Little Canada, MN. They have done contract work for the City of St. Paul for four years and have done some work in Wisconsin. Favorable report on their work was received from both places. The bid of $2,979.97 would be for pruning oS 137 trees at approximately $27 per tree. After completion of this work, the contract could be extended as needed for additional work. Administrative Assistant Plotz pointed out that this pruning would be covered under a 100% grant from DNR for disease control. Following discussion, motion was made to approve the low bid of $2,979.97 of Bred -Well, Inc. by Alderman Gruenhagen. Motion was seconded by Alderman Beatty and carried unanimously. (b) AWARDING OF BID FOR HOUSE AND /OR GARAGE AT 125 JEFFERSON STREET SOUTH The item was tabled by direction of Mayor Westlund. (c) CONSIDERATION OF NEW SITE FOR POLICE /FIRE STATION Mayor Westlund explained that several sites had been inspected earlier in the day by the Mayor, Police Chief O'Borsky, Fire Chief Schlueter, Council Minutes January 8, 1980 Page 3 Administrative Assistant Plotz, Alderman Beatty and a representative from the Planning Commission. On Thursday, January 17, an appraiser will provide estimated figures on the value of three of these sites. From this-appraisal it is anticipated .that one best site -can be referred to the Planning Commiss on`.and amore detailed appraisal made. Architect's plans can be revised for the site selected. Mayor Westlund stated that he recommended no affirmative action on the west of City Hall location at this time. Alderman Beatty commented -that he agreed with that recommendation and further recommended tabling site consideration for now, with the under- standing that there would be special meetings as needed to arrive at a recommendation which the Planning Commission may bring to the City Council. Fire Chief Schlueter concurred with this recommendation. Site consideration was tabled on a motion by Alderman Beatty, seconded by Alderman Lueneburg, carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION-OF NEW POLICE VEHICLE After discussion, - the motion was -made by Alderman-Beatty, seconded by Alderman Luenebnrg,- carried unanimously,,- that-'a 1980 Buick LeSabre be purchased for $7,368 as the new police vehicle. The 1976 Chevrolet unmarked police vehicle will then be transferred to the City Engineer's Office. (b) CONSIDERATION OF HIRING TEMPORARY EMPLOYEES On a motion by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, temporary employees were approved. Jack Busch will work during busy periods at the Liquor Store. In the Recreation Department, Shirley Faerber and Loren Krienke will work during the winter season, with wages to be reimbursed under CETA. (c) CONSIDERATION DF..APPLI CAT ION. FOR:::.CIGARETTE LICENSE.:FOR,,W.. ,W.:. BAUMANN, AMERICAN LEGION POST The motion was made by Alderman Lueneburg to approve the application and issue cigarette license. Seconded by Alderman Beatty, the motion carried unanimously. (d) CONSIDERATION OF STARTING RATE FOR POLICE OFFICER After discussion, Alderman Gruenhagen moved to approve the accelerated starting rate of Grade IV,.Step 6 for Police Officer David Erlandson due to his prior work experience. Motion was seconded by Alderman Beatty and carried unanimously. Council Minutes January 8, 1980 Page 4 (e) RESOLUTION RESCINDING PRELIMINARY APPROVALS OF PROJECTS UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT. Ken Anderson, 701 Shady Ridge, appeared before the City Council and presented a Resolution Rescinding Preliminary Approvals of Projects under the Industrial Development Act for Council consideration. Mr. Anderson stated that he believed Resolution No. 6394 (8- 14 -79) and Resolution No. 6454 (12- 29 -79) were not in the best interests of the City because they will adversely affect the tax base of the City and will encourage the emergence of blighted areas or hinder redevelopment of blighted areas. He requested that the City Council adopt the resolution of rescission: Richard Martin identified himself as an attorney representing Briggs & Morgan, St. Paul, MN, a bonding firm retained by Hutchinson Downtown, Inc. He stated that a City Council can rescind preliminary approval of any action except if it is arbitrarily done or if it causes a breach of an agreement elsewhere. If approval of a project would cause blight or reduce the tax base of the City, then rescission is permissible. He stated that the Memorandum of Agreement between the City Council, Developers Diversified and Hecht Associates is a contract. Backing out of this contract could be called breach, but power has been reserved by the City Council to deny financing. Jim DeMeyer stated that if the City Council denies the industrial revenue bonding after preliminary approval, he judges this as absolutely wrong and believes it may cause serious ramifications. Fewer businesses of all kinds will be needed if growth is restricted. Alderman Gruenhagen stated: "I have been advised that it would be dangerous for the Cit�j Council to rescind its decision. I want to go on record as opposed to any rescinding of decisions relating to Developers Diversified and Hecht Associates on the Hutchinson Mall." Alderman Lueneburg asked Richard Martin if the case is strong to support a decision to rescind the resolution of approval. Mr. Martin replied that unless the parties to the Memorandum of Agreement explicitly overruled the guidelines, they are not overruled and arguments in favor of rescission are strong and appear valid. Alderman Lueneburg then made a motion to adopt the resolution entitled Resolution Rescinding Preliminary Approvals of Projects under the Municipal Industrial Development Act.* Motion was seconded by - Alderman Beatty. Motion was carried 3 to 1. Alderman Gruenhagen voted nay. Jim DeMeyer asked City Attorney Schantzen if there is a conflict of interest on the City Council. Attorney Schantzen replied there is no conflict of interest. *Copy Attached Hereto Council Minutes January 8, 1980 Page 5 (f) PURCHASE OF STORAGE CABINETS FOR CITY DEPARTMENTS Fire Marshall Field stated that storage cabinets are needed for flammable liquids due to OSHA and fire safety requirements. He requested author- ization to order four such cabinets at $433 each, or at a lower price if available, for Police Department (1), Street Department (2) and Water /Sewer Department (1). Alderman Beatty made a motion to approve purchase of four (4) flammable storage cabinets at $433 each or less. Motion was seconded by Alderman Gruenhagen, carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK/ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz advised that he would be attending a meeting at the League of Cities on Friday, January 11. (b) COMMUNICATIONS FROM CITY ENGINEER /DIRECTOR OF PUBLIC WORKS Director of Public Works Priebe stated that the firms which will be demolishing the old building at Maplewood Academy have received a demolition permit .for the normal 30 days. -If bad weather prevents completion within this time period, will it be necessary to request an extension, or may the Building Official allow a longer time? Mayor Westlund advised that if an extension of time is needed, it must come before the Council in order to not establish a precedent and cause future problems for the Building Official. (c) COMMUNICATIONS FROM MAYOR WESTLUND Mayor Westlund reported that there will be a meetijg of the Coalition of Outstate Cities on January 17, 1980. On January 25 and 26 there will be a meeting for newly elected Council members. Attendance at both meetings was encouraged by the Mayor. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Lueneburg, seconded by Alderman Beatty and unanimously carried, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, a motion was made and seconded to adjourn the meeting at 8:35 p.m. 1 P.ESOLUTION NO. 6476 RESOLUTION RESCINDI14G PRELIMINARY- APPROVALS OF PROJECTS UNDER THE MLRNICIPAL INDUSTRIAL DEVELOPMENT ACT' BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota (the "City ") as follows: Section 1 D.-- L 1 - 1.1 This Council, by Resolution No. 6394, adopted on August 14, 1979, gave preliminary approval to a proposal by Developers Diversified Limited, an Ohio limited partnership, consisting of the acquisition of land and construction and equipping of a retail shopping center facility (the Diversified Project) and the issuance of industrial development revenue bonds in the estimated total amountvof $3,0Z0,000 to undertake end finance said Deversified Project. 1.2 This Council, by Resolution No. 6454, adopted December 29, 1979, gave preliminary approval to a proposal by Hecht Associates, Limited, an Illinois limited partnership, consisting of the acquisition of land and the construction and equipping of a building and related facilities to be leased to K -Mart Corporation and operated as a department store (the Hecht Project) and giving preliminary approval to the issuance of industrial development revenue bonds in the estimated total amount of.$2,200,000 to undertake and finance t-ie Isecit Project, and amending Resolution No. 6394, adouted August 14, 1979 by reducing the estimated total amount of industrial development revenue bonds to be issued to finance the Diversified Project from $8,600,000 to $6,400,000. 1.3 This Council, by Resolution rlo. 6342, adopted I.7ay 22, 1979, adopted Guidelines for I, dustrial Commercial Development Revenue Financing, which Guidelines inclu3e the following language: The City reserves the right to deny any application for municipal industrial develop- ment bond or revenue note financing at any state of the proceedings prior to the adoption of the Resolution authorizing issuance of industrial development bonds or revenue notes. Section 2 Findings 2.1 This Council hereby finds that the preliminary approvals given by Resolutions No. 6394 and 6454 are not in 0 the best interest of the City because tae construction of the Diversified Project and the Hecht Project will adversely affect the tax base of the City and of other taxing authorities, will encourage the emergence of blighted areas, and will prevent or hinder redevelopment of such blighted areas. 2.2 This City Council further finds that the pre-- liminary approvals contained in Resolutions No. 6394 and 6454, the construction of the Diversified Project and Hecht Project, are and will be contrary to the planning anu redevelopment goals of the City which Nave been previously considere;i and * approved by this City Council. IL Section 3 } Denial of Approvals 3.1 This City Council does hereby rescind approval of and deny approval to, the Diversified Project and the Hecht Project-given preliminary approval in Resolutions :1o..6394 and 6454, and does hereby rescind approval of., and deny approval of, the industrial development bond financing in connection therewith. 3.2 This City Council hereby directs the Mayor and City Clerk to refuse to execute any documents in connection with the Diversified Project and the Hecht Project, and the financing in connection therewith, and the City Council further directs the Mayor and City Clerk not to make any application to the Cormnissioner of Securities of the State of Minnesota approval for said projects or to withdraw any application already made, as appropriate. Adopted by tie City Council this 8th day of January, 1980? 0 Mayor ATTEST: Ciiy Clerk i 612) 879 -2311 '�UrcU CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 0 M E M O R A N D U M DATE: January 14, 1980 TO: MAYOR AND CITY COUNCIL FROM: KEN MERRILL, CITY ACCOUNTANT SUBJECT: PREVENTIVE MAINTENANCE AGREEMENT Attached is our renewal.of the maintenance agreement on our printing equipment. The total cost for this year is $714.30. We are considering replacement of this equipment and when replaced the unused portion of the contract will be refunded. i A.B. Dick Equipment Verified Preventive Maintenance Agreement Between Agreement Number Customer Name , Location of Equipment Customer Address �'i . , . and p hereafter referred to as "Company ". Model Number Serial Number EITHER OR Customer Initials Number of Scheduled Inspections Per Year Zone Amount of Annual Payment in Advance for Scheduled Maintenance Inspections Parts Included (Exclude 1 (b) Below) Parts Not Included • (Exclude 1 (c) Below) 1. In consideration of the performance and observance by Customer of the terms and conditions hereof, Company agrees, subject to the terms and conditions hereof, to: (a) Perform the number of Scheduled Inspections shown above, which number is based on Customer's estimate at the time of this agreement of copies to be made per month and /or number of hours equipment Is used per week. During each Scheduled Inspection, the Company representative will inspect, clean, lubricate, and make ordinary and necessary adjustments on the above described equipment. (b) If Customer has elected not to Include parts above, replace mechanical and electrical parts deemed necessary by the Company representative and authorized by the Customer. Such replacement of parts will be invoiced to the Customer at the Company's current parts price. No additional charge shall be made for labor unless the cause of replacement or repair of parts is due to fire, act of God, vandalism, or Customer misuse or neglect. (c) If Customer has elected to include parts above, replace all mechanical and electrical parts becoming damaged or worn after the date of this agreement with the exception of without charge unless damage or wear to parts Is caused by fire, act of God, vandalism, or Customer misuse or neglect. Prior authorization must be obtained from the Customer for the replacement of repair parts not covered under the terms of this agreement. No additional charge shall be made for labor unless the cause of replacement or repair of parts is due to fire, act of God, vandalism, or Customer misuse or neglect. (d) Perform all intervening calls requested by the Customer without charge unless machine malfunction Is caused by fire, act of God, vandalism, or Customer misuse or neglect. Such calls will not be considered by the Customer or the Company to be Scheduled Inspections. 2. Customer agrees to: (a) Ezert reasonable care in the operation of the equip- ment and perform the factory recommended Customer care and cleaning program, as described in the operating instructions, which is necessary to kgep the equipment in good operating condition. (b) Provide all consumable supply items as frequently as recommended by the operating manual and /or Com- pany representative for maximum copy quality. 3. (a) All regularly scheduled calls and no charge inter- vening calls will be performed during the Company's normal working hours. Calls requested for other than the Company's normal working hours will be charged to the Customer at the Company's then current rate for after hour service. The availability of manpower for such service will be determined solely by the Company. (b) The Annual Payment shown above is for performing maintenance only at the location listed above. Should the customer relocate the equipment to a different zone, the Annual rate will be decreased or increased accordingly for the balance of the term. 4. The overhauling and /or rebuilding of the equipment described above is not provided under the terms of this agreement. No such work will be performed until a written estimate of charges, including parts, transporta- tion, and labor has been submitted to and approved in writing by the Customer. 5. This agreement does not include maintenance of any accessory equipment not itemized in the equipment description portion of this agreement. 6. When applicable, Federal, State, and local taxes (except taxes based on net Income) are to be borne by the Customer, whenever these are levied, including the chargeable service performed on chargeable parts installed. 7. This agreement is to be effective for a period of twelve (12) months beginning upon approval by the Company of the mechanical and operational condition of the equipment and subsequent delivery to Customer of a copy of this agreement duly executed by Company and Customer. The duration of this agreement cannot be extended by requesting the omission or postponement of any regularly scheduled call or calls. This agreement is to be automatically renewed for successive twelve (12) month periods upon the Customer's prepayment at the then current Company rates based on current Customer usage of equipment at the time of renewal. 8. This agreement may be terminated by either party at any time by ten (10) days advance written notice. The Company will refund a sum equivalent to a pro rata portion of the prepayment represented by the unexpired term of this agreement less any amount due to Company from Customer. k 0 Customer Name - Authorized Customer Signature Title Date Signed Company Authorized Company Signature Title ; Date Signed A.B,Dick Equipment Verified Preventive Maintenai,,-,tce- AgreemeE- -I Agreement Number Model Number Serial Number Customer Name IODICK w January 16, 1990 0 Dear City Council -men: Circle is having, a Dance -a -Thou for A.D.A.'. (American Diabetes Association of *finnesota). ' e would like to purchase a :lance permit for the days of January 1u -19. The dance will start at 3:00 a.:-i. iriday and er,d at 3:0^ a.r,,. Saturday_ . Than: you for your coo7eration. Sincerl_; o::rs, P, 7 Del; r Circle .. - ro.lsure- ?'.S. rie`_e bill us for t':e -er,.it. N January 14, 1980 Honorable Mayor Ralph Westlund and City Council Members c/o City Hall - 37 Washington Avenue Hutchinson, Minnesota 55350 lz"nson e CENTURY AVENUE �utc�nson, znnesot� 55350 Honorable Mayor Westlund and City Council Members: TELEPHONE 612/597- 2148 At a recent meeting of the Hutchinson Community Hospital Board of Directors, a, capital expenditure was introduced for consideration. Attached you will find a summary of the expenditure request. This expenditure is in excess of $5,000 and consequently the Governing Board is making the following recommendation to you: "Motion by Balke, seconded by Ewald, to request the City Council of the City of Hutchinson authority to purchase an ultrasonic instrumentccleaner in the amount of $7,398.40 from American Sterilizer Company. Motion passed." o I thank you, in advance, for your consideration of the expenditure. If you have any questions, please do not hesitate to contact me. Sincerely, HINSON CO NI HOSPITAL Philip G Graves Administ ator PGG:lkz Enclosure "An Equal Opportunity Employer" v C. DEPARTMENTAL,--", CAPITAL EXPENDITURI QUEST PROPOSAL PRESENT SYSTEM ALTERNATIVES TO PROPOSAL RATIONALE BUDGETED, IF NOT, PLAN FOR FINANCING To purchase a sonic Soaking and hand 1. Continue with 1. The American Budgeted amount for this energy cleaner in the washing instruments. present system. Sterilizer Unit specific item was $1,000. amount of $7,398 from 2. Purchase Castle is being American Sterilizer Ultrasound Unit- recommended because Capital expenditures that Company for use in the approximately the we have, historicaIly were sacrificed this Operating Room, The same in appearance received fiscal year in OR were an ;urpose of the purchase and price. outstanding service electrocautery machine is for cleaning 3• Purchase Bendix on other AMSCO and operating room surgical instruments. Ultrasonic Unit equipment that we cupboards. This would with separate presently have. In account for $6,600 of compartments for rationalizing the the $7y300 purchase. drying instruments. purchase of this ` Unit is larger and piece of equipment, cost is approxi- specific items are mately $15,000. emphasized: a. Washing instruments personnel handling there by hand is time d. Safer practice - At consuming and has times employees have cost us overtime been cut when cleaning dollars on busy sharp instruments. days. e.� Lag time between b. Instruments would cases would be reduced get cleaner by when same instruments using the automated are used for both process because of cases. ultrasonic vibra- tions. c. Damage would be minimized on the instruments because of the lack of Signature: Sandie Haugen, RN - OR Supervisor Date: 11 -28 -79 RESOLUTION NO. 6477 RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST NATIONAL BANK OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSON UTILITIES COMMISSION WHEREAS, the First National Bank of Hutchinson, a City Depository, has presented as collateral $390,000.00 as follows: DESCRIPTION RATE DUE AMOUNT City of Glencoe Impr. Bd. 4.40 01/01/83 $ 5,000.00 City of Glencoe Impr. Bd. 4.40 01/01/83 10,000.00 Minn. HFA Housing 6.00 02/01/84 80,000.00 Village of Forest Lake, MN Impr. Bd. 5.40 07/01/84 10,000.00 City of Breckenridge, MN 4.40 02/01/86 15,000.00 Prior Lake 6.10 07/01/86 100,000.00 County of Clearwater, MN GO Hoop. Bond 5.10 02/01/87 15,000.00 ISD 4281 Robbinsdale, MN 5.00 02/01/87 15,000.00 City of Moorhead 4.10 12/01/88 10,000.00 Minnesota State Armory Bldg. 6.80 11/01/91 7,000.00 Minnesota State Armory Bldg. 6.80 11/01/92 8,000.00 Minnesota State Armory Bldg. 6.80 11/01/93 8,000.00 Minnesota State Armory Bldg. 6.80 11/01/94 8,000.00 Federal Deposit Ins. Corp. 100,000.00 TOTAL $390,000.00 a BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authrized to accept said securities as collateral and that said collateral be deposited with the Ninth Federal Reserve Bank for safekeeping. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk 1 RESOLUTION NO. 6478 I RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA WHEREAS, the First National Bank of Hutchinson, a City Depository, has presented as collateral $2,277,000.00 as follows: NUMBER DESCRIPTION RATE DUE AMOUNT 40207 City of Waconia, MN GO Water Rev. Bond of 1971 5.20 08/01/80 $ 15,000.00 36579 ISD #196, Rosemont, MN School Bldg. Bond dated 01/01/69 5.20 01/01/81 20,000.00 19629 Ind. School Dist. #831 (Forest Lake) Bond of 1970 6.70 03/01/81 30,000.00 1198 U. S. Note 6.875 03/31/81 30,000.00 08009 U. S. Note 6.875 03/31/81 220,000.00 -- U. S. Treas. Notes 6.75 06/30/81 200,000.00 18924 Ind. Sch. Dist. #742(St. Cloud) . Sch. Bldg. Bond 6.70 01/01/82 10,000.00 -- U. S. Treasury Notes 9.25 05/15/82 200,000.00 35896 City of Philadelphia, PA Ser. K. Bd. 7.40 07/01/82 50,000.00 25286 City of Antioch, CA Impr. Bond 7.00 07/03/82 18,000.00 -- U. S. Treas. Notes 8.125 08/15/82 200,000.00 8652 City of Brooklyn Park, MN Bond of 1972 6 @ $5,000 5.10 12/01/8.2 30,000.00 -- Le Center MN ISD #392 5.00 01/01/83 5,000.00 -- Kanzdiyohi County, MN Drainage Bd 05/01/70 6.00 02/01/83 10,000.00 151740 Ind. Sch. Dist. #628, Plummer Sch. B1dg.Bond 4.80 02/01/83 10,000.00 155590 ISD #271 (Bloomington, MN) Sch. Bldg. Bond 5.75 02/01/83 15,000.00 155706 ISD #441, Marshall Co. MN (Newfolden) Sch.Bldg. Bond 5.80 02/01/83 15,000.00 -- ISD #741 Paynesville, MN Sch. Bldg. Bd. 4.60 02/01/k3 25,000.00 150801 ISD #748 Sartell, Sch. Bldg. Bd. 1968 4.80 03/01/83 10,000.00 147012 ISD #196 Rosemont, Sch. Bldg. & Ref. Bond of 1968 4.70 03/01/83 10,000.00 8653 ISD #595 East Grand Forks, Polk Co.,MN Vic.Sch.Bldg. Bd of 1972 5 @ $5,000 4.75 07/01/83 25,000.00 148101 S.Tahoe Publ.Util.Dist.Calif. 6.00 07/02/83 20,000.00 -- Village of Eden Prairie, SW Van Sew. Bd. 6.00 10/01/83 10,000.00 8651 ISD #482 Little Falls,Morrison & Crow Wing Co., MN Bldg. Bd. 10 @ $5,000 5.10 01/01/84 50,000.00 -- Fairmont, MN GO 4.10 02/01/84 5,000.00 -- Kandiyohi Co.,MN Drainage Bd. �; 05/01/70 6.00 02/01/84 10,000.00 RESOLUTION NO. 6478 Page 2 NUMBER DESCRIPTION RATE DUE AMOUNT 142794 ISD 44881 Wright Co.Sch.Bldg. Bd. 1967 4.40 02/01/84 10,000.00 155922 ISD #748, Stearns & Benton Co., Sch. Bldg. Bond of 1969 6.20 02/01/84 15,000.00 8650 City of Mpls, MN Cusp 603748E65 Ind.Devel.Rev.Bd.Ser.1974 6.00 04/01/84 100,000.00 -- Clara City, MN GO 4.70 09/01/84 5,000.00 82599 Ramsey Co., MN Red. Fac. Bond of 1970, dated 06/01/70 6.50 12/01/84 30,000.00 82717 Kandiyohi Co.,.MN Drainage Bd. 05/01/70 6.30 02/01/85 10,000.00 -- City of Fairmont, MN Impt.Bds. 4.10 02/01/85 5,000.00 74315 ISD 44194, Lakeville, MN 5.50 03/01/85 15,000.00 -- South Tahao, CA Utilities 7.00 07/02/85 28,000.00 09507 Salt River Project,Rev.Bd.Ser.B 7.60 01/01/86 100,000.00 -- ISD Little Falls, MN 6.40 02/01/86 5,000.00 -- Fairmont, MN GO 4.10 02/01/86 5,000.00 -- Kandiyohi Co.,MN Drainage Bd. 05/01/70 6.30 02/01/86 10,000.00 38133 ISD 4425 Lake Havasu, Ser. A Bd. of 1971 Mohave Co., Arizona 7.00 07/01/86 25,000.00 36580 ISD 4831, Forest Lake, MN Sch. Bldg. Bd. dated 07/01/70 6.90 01/01/86 10,000.00 -- ISD 4281, Robbinsdale, MN 4.70 02/01/87 25,000.00 -- City of Fairmont, MN Imp. Bd. 08/01/67 4.10 02/01/87 5,000.00 -- City of Breckenridge,MN Corp.Bd. 4.40 02/01/87 15,000.00 -- Minn. HFA Resid.Mtge. 1978 5.00 07/01/87 100,000.00 -- ISD 443482, Little Falls, MN 6.60 02/01/88 5,000.00 -- City of Fairmont, MN Imp. Bd. 08/01/67 4.10 02/01/87 5,000.00 159100 ISD 44833 St. Paul Newport,Wash Co. MN Sch.Bldg. Bond 6.70 03/01/88 20,000.00 -- Minn.State Armory, Hutchinson,MN 6.80 11 /01/88 6,000.00 35968 Ramsey Co.Rec.Fac.Bond of 1971 5.50 12/01/88 25,000.00 09508 Grand Forks,ND Improv.Bond;1974 5.60 05/01/83 100,000.00 5668 Minn.State Higher Ed. Bond 6.30 04/01/89 100,000.00 - Western Lake Superior GO 6.60 10/01/90 100,000.00 -- ISD 4623, Roseville, MN 7.00 01/01/96 25,000.00 -- Minnesota State Armory Bldg. 6.80 11/01/96 9,000.00 -- Minnesota State Armory Bldg. 6.80 11/01/97 10,000.00 -- Minnesota State Armory Bldg. 6.80 11/01/98 11,000.00 Fed. Deposit Insurance Corp. 100,000.00 TOTAL $2,277,000.00 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited with the Ninth Federal Reserve Bank for safekeeping. Adopted by the City Council this 22nd-day of January, 1980. ATTEST: Ralph D. Westlund 3yor Gary D. Plotz City Clerk RESOLUTION NO. 6479 RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSON UTILITIES COMMISSION WHEREAS, the Citizens Bank,;and Trust Co. of Hutchinson, a City Depository, has presented as collateral $900,000.00 for the City of Hutchinson as sponsoring agency of the Utilities Commission as follows: PLEDGE DESCRIPTION RATE DUE AMOUNT 349 Wadena, MN Elec. Rev. 5.75 06/01/85 $ 25,000.00 349 Hennepin & Carver S/D #287 6.00 02/01/84 25,000.00 349 Bloomington, MN I /S /D 4271 5.90 02/01/87 25,000.00 349 Washington Cnty, MN I /S /D 5.20 02/15/82 25,000.00 4283 (Cottage Grove) , 1413 Federal Nat'l Mtg. Assn. 7.375 04/12/82 200,000.00 1413 Glenwood, MN Ind. Rev. 6.20 12/15/82 50,000.00 1413 Argyle, MN I /S /D 4437 6.00 01/01/82 50,000.00 3371 Bismark, ND 6.80 06/01/89 50,000.00 3371 Orlando, FL 5.20 04/01/89 50,000.00 3371 South Dakota HSG 5.30 05/01/89 100,000.00 5892 Federal Nat'l Mtg. Assn. 7.90 09/10/86 300,000.00 TOTAL $900,000.00 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited with the Ninth Federal Reserve Bank for safekeeping. q Adopted by the City Council this 22nd day of January, 1980. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk /e) �, v RESOLUTION NO. 6480 RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF HUTCHINSON, MINNESOTA WHEREAS, the Citizens Bank & Trust Co. of Hutchinson, a City Depository, has presented as collateral $1,500,000.00 as follows: PLEDGE DESCRIPTION RATE DUE AMOUNT 3762 Minnetonka, MN GO 4.90 02/01/86 $ 50,000.00 3762 Illinois State 5.25 03/01/86 50,000.00 3989 Federal Home Loan Bank 7.60 02/25/81 100,000.00 3989 Federal Inter Credit Bank 7.90 01/05/81 200,000.00 3989 Federal Home Loan Bank 7.05 08/25/81 200,000.00 3989 Federal Home Loan Banks 11.00 05/25/84 100,000.00 5822 Cottage Grove So.Wash.Co MN 5.20 02/01/90 50,000.00 5822 Lakeville MN ISD 5.20 03/01/90 50,000.00 5822 Minn St. Hsg. Fin. Agy. 5.45 02/01/90 50,000.00 5822 South Dakota Hsg. Dev. Auth. 6.15 05/01/90 50,000.00 7080 Federal Nat'l Mtg. Assn. 7.95 07/10/86 200,000.00 7080- Moorhead, MN 5.20 01/01/91 50,000.00 7080 Mound, MN 5.60 01/01/91 50,000.00 7080 Underwood, ND 6.20 02/01/91 100,000.00 7080 Federal Home Loan Banks 9.50 11/25/83 200,000.00 TOTAL $1,500,000.00 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited with the Ninth Federal Reserve Bank for safekeeping. Adopted by the City Council this 22nd day of January, 1980. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk 4 RESOLUTION NO. 6481 RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRSTATE FEDERAL SAVINGS AND LOAN ASSOCIATION OF HUTCHINSON, MINNESOTA WHEREAS, the Firstate Federal Savings and Loan Association of Hutchinson, a City Depository, has presented as collateral $1,048,900.00 as follows: FSF LOAN NUMBER DESCRIPTION BALANCE 110 -12582 Mortgage $45,500.00 110 -12659 Mortgage 59,500.00 110 -12700 Mortgage 49,000.00 110 -12735 Mortgage 44,400.00 110 -12838 Mortgage 47,500.00 110 -12843 Mortgage 49,000.00 110 -12986 Mortgage 44,500.00 110 -12994 Mortgage 51,500.00 110 -13020 Mortgage 46,000.00 110 -13047 Mortgage 47,000.00 110 -13051 Mortgage 48,000.00 110 -13073 Mortgage 44,000.00 110 -13095 Mortgage 44,900.00 110 -13100 Mortgage 42,000.00 110 -13107 Mortgage 53,800.00 110 -13120 Mortgage 47,000.00 110 -13124 Mortgage 47,500.00 110 -13132 Mortgage 51,000.00 110 -13134 Mortgage 56,000.00 110 -13135 Mortgage 44,300.00 110 -13161 Mortgage 43,500.00 110 -13165 Mortgage 43,000.00 TOTAL $1,048,900.00 G BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited with the Ninth Federal Reserve Bank for safekeeping. Adopted by the City Council this 22nd day of January, 1980. ATTEST: Gary D. Plotz City Clerk Ralph D. Westlund Mayor 6 - 4- (612) 879 -2311 � Y,S WL"f/// CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMC,R A N D U M DATE: January 22, 1980 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: 1980 PAY PLAN The cost of living increase which was granted and which became effective January 6, 1980, is reflected in the attached Resolution Adopting Position Classification Assignment Table, which is updated each January. The Pay Rate schedule for temporary, seasonal and part time employees (page 5) has been simplified somewhat in this Resolution and reflects the same percentage change as does the full time schedule. There is one recommended change in the pay plan for police patrol officers (page 2, Section 3 -b.) This would allow recognition for length of service at intervals between the 6th and 14th year of service, raising the top allowable rate for patrol officers by one step (5%). If adopted, this change would add 1% to the pay of two officers and 2% to the pay of two officers due to their length of service at this time. It could go into effect on the Resolution date - January 6, 1980. Recommend adoption of Resolution No. 6482. Respectfully, A�A �• Copy: Dean O'Borsky RESOLUTION NO. 6482 RESOLUTION ADOPTING POSITION CLASSIFICATION ASSIGNMENT TABLE EFFECTIVE JANUARY 6, 1980 WHEREAS, the City Council has considered the existing classification of positions for the City of Hutchinson and the current economic conditions. BE IT RESOLVED, that a Position Classification Plan is hereby established. All positions covered by this resolution shall be grouped in grades having a definite range of difficulty and responsibility. For each position there shall be a title; and there shall be shown examples of work which are illustrative of duties of positions, as well as require- ments as to knowledge, abilities and skills necessary for performance of the work; and a statement of experience and training desirable for recruit- ment into a position. A. Allocation of New Positions. When a new position is created for which no appropriate description exists or when the duties of an existing position are sufficiently changed so that no appropriate description exists, the City Council after recommendation of the Clerk- Administrative Assistant shall cause an appropriate job description- specification to be written for said position. B. Review of Plan. As often as necessary to assure continued correct classifications, the Position Classification Plan shall be reviewed by the Clerk - Administrative Assistant and necessary adjustments recommended to the City Council. C. Filing of Plan. Upon adoption of this resolution, a copy of the Position Classification Plan heretofore approved by the City Council shall be placed on file with the Clerk- Administrative Assistant. The plan so filed and subsequently adjusted by the Council shall be the Position Classification Plan of the City. 1. Elements of the Plan.' 'rhe - Compensation Plan shall consist of: a. A Basic Table of Numbered Pay Grades for Full Time Employees. Each numbered pay grade in the basic table consists of a minimum and maximum.rate with intermediate pay steps at approximately five per cent (5%) intervals. b. A Position Classification Assignment Table for Full Time Employees. The Council shall by resolution establish, and from time to time revise, a table which shall assign all of "the various classifications in the Position Classification Plan to the appropriate pay grade and range in the basic table of numbered pay grades. Said table follows. (1 of 5) c• A,PaY Rate Table for Tem orar ' Part -Time Em to ees. The Council shall by resolution stablis revise, a table which shall assign h, and from time to time seasonal and part time employees. Saidrtabs to follows. ltemporary, 2• Modification of Plan, 3. 12 The City Council reserves the right to modify grades, ranges,'or position classification assignor ntslasosethe pay forth in said plan at any time. Pay Ranges. a. Full Time Em to ees, Non - Administrative. Each class of positions is assigned at approximately five per cent a pay range of six (6) steps beginning rate for a new employee /will tbe the • designated normal in the established grade for the classification title. satisfactory ' y completion of six (6) months probation, a one-step increase will normally be granted. will be given annually thereafter each Jule 1. S for merit increases Will not be awarded on an automatic basis but •shall hbencontintent upon merit, performance and the recommendation of the department head and the a g approval of the City Council. Increases, when granted, may be half (2 steps 1° step in an p 11G), one step, or more. The maximum y range will normally be reserved for exceptional merit after long term employment. Police Civil Service Em to ees. In Police Civil Service positions, the established starting rate for patrol officers shall be Grade IV, of probation of.one year, a one-step tep 5. After completion and a one -step increase shall be p increase shall be granted, individual anniversary date untilgthetleveleof a Grade oIVeach is attained. After completion of six Step 8 ength of service for police patrol officerslshallrbeorecognized as follows: On completion of 6 years service: Grade IV, Step 8 + 1Z. if 8 " 10 Step 8 + 2 %. 12 Step 8 + 3 %. 14 �� Step 8 + 4 %. Supervisory and investigative Step 9 (TOP). be salaried in Va range, policy department personnel shall g with salary subject to periodic review by the department head. C. Administrative Employees. Consideration for merit increases for administrative personnel Will be given annually each April 1, based on the model salaried ranges as listed. Such increases, when granted by Council, may be in amounts at the Council`s discretion,City None of the increases provided by this section shall be made so as to com pensate any employee in an amount exceeding the maximum step in the assigned g pay range. '_ of S) C BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: THAT the following tables are hereby adopted, effective January 6, 1980, as the City Position Classification Assignment Tables, to be reviewed from time to time, assigning the various classifications in the Position Classification Plan to the pay grade and range in the basic table of numbered pay grades. CLERICAL AND SUPPORT Receptionist /Cashier Secretary to a Depart w Secretary to Adm. Assi Water Billing Clerk Personnel /Fin.Records Finance Clerk Asst. M.V i. Deputy Reg Motor Vehicle Clerk Personnel /Transit Coo SALES POSITION CLASSIFICATION - FULL TIME EM] GRADE RANGE OF STEPS I 1 -6 ent II 1 -6 stant III 1 -6 III 1 -6 Clerk III 1 -6 III 1 -6 strar III 1 -6 III 1 -6 rdinator IV 1 -6 Liquor Store Clerk II Liquor Store Asst. Manager IV SERVICE, MAINTENANCE, TECHNICIANS City Bus Driver Building Custodian Custodian /Boiler Operator Cemetery Maintenance Park Maintenance /General Park Tree Maint /Operator Street Maintenance /General Street Equipment Operator Equipment Mechanic Street Foreman Park Foreman II II II III III III III III III IV IV 5 -10 3 -8 3 -8 2 -7 5 -10 5 -10 3 -8 5 -10 4 -9 6 -11 6 -11 ASSIGNMENT TABLE ?LOYEES - SERVICE, ETC. (cont.) GRADE Recreation Coordinator III Civic Arena Supervisor IV PROTECTIVE SERVICE 3 -8 I3 -8 Engineering Technician III 4 -9 Assistant City Engineer V 3 -7 Public Works or Park Labor II 2 -7 Utility Worker III 2 -7 Water Plant Operator III 6 -11 Wastewater Plant Operator III 6 -11, Chief Water Plant Operator IV 4 -9 Chief Wastewater Plant Op. IV 4 -9 RANGE OF STEPS 1 -6 Salaried Police Radio Dispatcher III 1 -6 Comm. Service Officer III 3 -8 CIVIL SERVICE SWORN PERSONNEL Police Patrol Officer IV 5 -9 Police Sergeant Va Salaried Juvenile Officer /Invest. Va Salaried ADMINISTRATIVE STAFF Model Salaried Ranges Va through VII 0 (3 of 5) PAY RATES EFFECTIVE JANUARY 6, 1980 - FULL TIME EMPLOYEES - ( Hourly /Bi- weekly /Monthly /Yearly) GRADE NUMBER S T E P S 1 2 3 4 5 6 7 8 9 10 11 I 3.65 3.83 4.02 4.22 4.43 4.65 - - - - - 292.00 306.40 321.60 337.60 354.40 372.00 633 664 697 731 768 806 7592 7966 8362 8778 9214 9672 II 3.95 4.15 4.36 4.58 4.81 5.05 5.30 5.56 5.84 6.13 - 316.00 332.00 348.80 366.40 384.80 404.00 424.00 444.80 467.20 490.40 ". 685 719 756 794 834 875 919 964 1012 1062 8216 8632 9069 9526 10005 10504 11024 11565 12147 12750 III 4.43 4.65 4.88 5.13 5.38 5.65 5.93 6.23 6.54 6.87 7.21 354.40 372.00 390.40 410.40 430.40 452.00 474.40 498.40 523.20 549.60 576.80 768 806 846 889 932 979 1028 1080 1134 1191 1250 9214 9762 10150 10670 11190 11752 12334 12958 13603 14290 1,4997 IV 5.76 6.04 6.34 6.66 '6.99 7.34 7.71 8.10 8.50 - - 460.80 483.20 507.20 532.80 559.20 587.20 616.80 648.00 680.00 998 1047 1099 1154 1212 1272 1336 1404 1473 11981 12563 13187 13853 14539 15267 0 16037 16848 17680 V 7.53 7.91 8.31 8.73 9.16 9.61 10.08 602.40 632.80 664.80 698.40 732.80 768.80 806.40 1305 1371 1440 1513 1588 1666 1747 15662 16453 17285 18158 19053 19989 20966 MODEL SALARIED RANGES Va 15,662 to 20,966 . . . . (comparable to Grade V) VI 17,943 to 25,121 VII 21,532 upward (4 of -5) PAY RATES EFFECTIVE JANUARY 6, 1980 - TEMPORARY, SEASONAL and PART TIME EMPLOYEES - SPECIFICATIONS for any of these jobs may refer to any mental, physical, or human relations area of ability. This includes technical, clerical, mechanical and social skills as they relate to different classes of jobs. LEVEL HOURLY RATE SPECIFICATION A Under $2.90 Work as permitted by State law in some recreation programs by persons under age 18. B $2.90 State minimum wage as of January, 1980. C $3.10 Federal minimum wage as of January, 1980. Applies to HAVTI work study students D $3.10 - 3.45 Duties requiring some maturity and experience. E $3.50 - 3.95 Experience or training needed for the job responsibilities. F $4.00 - 4.45 High level of responsibility, heavy work load, unfavorable working conditions. G $4.50 up Skilled and responsible, consistently exercising independent judgment in demanding work situation. This Resolution authorizes staff to change 1980 budget appropriations to reflect rate changes. Adopted by the City Council this 22nd day of January, 1980 This Replaces Resolution No. 6279 ATTEST: Gary D. Plotz City Clerk Ralph D. Westlund Mayor (5 of 5) HUTQINSOh CIVIC ARhNA BIRD MINUTES DAChMftR 19, 1979 The Board of Directors of the Hutchinson Civic Arena met on Wednesday, December 19, 1979 at the Hutchinson Civic Arena, The following persons were present: Rollie Jensen, Ron McGraw, Ward Haugen, Lyle Block, Ralph Newmann. Mark Weiss. The meeting was called to order at 7:00 AM by Chairman Jensen. The minutes of the November 21, 1979 meeting were approved. Motion by Ron McGraw, Second by Lyle Block, The Tennant Ice- Resurfacer was sold to Bltoon, Wisconsin for $ 2,000.00 . Motion by lion McGraw. Second by Lyle Block. Motion Passed, To approve the purchase of extra heat units for the Arena, the expenses not to exceed =2,000,00. There will be a Youth Hockey Tournament held at the Arena on December 270 280 29 k 30th. There will be another in March, 'there will also be two Broomball tournaments in Marth. The lastday of ice will be Mar, 16, The Jaycee Builders Show is scheduled for April 12 A 13, There has been some raising of the old part of the sidewalk outside of the main entrance where it butts against the new section of sidewalk. There have been some cases of minor vandalism at the Arena. The dumping of the snow from the lawbont outside is Working out `cell. We have had 2 power outages in the South area of town which gave some minor problems at the Arena, The lock has been changed on the Scho61 equipment room. The next meeting will be held on Wednesday, January 16. 1986 at the Hutchinson Civic Arena. Motion to Adjourn by Ward Haugen. Second by Ron McGraw, Motion passed, Respectfully Submitted. Ifle A. Block - Secretary �- -4- 0 MINUTES Park & Recreation Board December 5, 1979 7:00 p.m. City Hall The Park & Recreation Board met with "Buda` Daggett, Kathy McGraw, Don Falconer and Roy Johnson present. Aslo present were Fred Roberts, Supt. of Public Works, Bruce Ericson, Recreation Director, Sherry Crawford of the Leader and Grace Sanstead, Secretary. The minutes of the November meeting were read and approved by Chairman Daggett. Fred Roberts gave his report. He has not received f figures on the cost of the light over the Armory. The Legion will build a shelter at Legion Park this spring. Bruce gave his report. The Youth Hockey Association has moved one set of boards to Linden Park, however, they have not installed any of them. The rinks at Tartan Park will now be flooded for this winter. A motion was made to accept Fred Roberts' and Bruce Ericson's reports, the motion made by Don Falconer, seconded by Roy Johnson, and "aye" vote by all members. The Recreation budget was approved by the Council, copies given to all present. The map of McDonalds Park was presented also, and was submitted to the State Planning Agency on December 6th. The Board expressed their approval of the map. The McLeod County Board of Commissions approved and offered county support for the development of McDonalds Park. Kathy McGraw made a motion to approve the Amateur Athletic union boxing program, seconded by Roy Johnson, and approved by the Board. Bruce to get in touch with Mike Wynn of Glencoe on the arrangements, the necessary equipment and handling will be the responsibility of the Association. Bruce suggested using the Old Armory and Don suggested the© east end of the rifle range. o An organized instructional exercise program three days a week for the senior citizens was also voted on, Don Falconer making the motion, seconded by Roy Johnson, and approved by the Baord, Bruce has been approached by representatives from Minnesota Mining to offer volleyball leagues at the Old Armory for employees who work shifts, 12:30 a.m. -3:30 a.m., these hours would not conflict with other uses of the Armory. They have to provide a supervisor. Bruce is to come back with names, etc. The Board questioned if this would be worthwhile and Mr. Daggett questioned the many new programs and how they could be handled by the staff. There being no further business, Mr. Daggett adjourned the meeting at 7:45 p.m., the next meeting to be held on January 9, 1980. Respectfully submitted, Grace Sanstead, Secretary V REPORT OF THE RECREATION DEPARTMENT for the Month of December 1979 We opened the skating rinks on Saturday, December 22 and even though the weather has not enabled the ice to get a real good base the participation has not been too bad. We have employed four work study students and two CETA employees so we shouldn't run into a problem if weather permits the rinks to remain open after our scheduled closing date which ;is February 18th. Our winter leagues have started and operate on the following days: Sundays: Volleyball at the Old Armory (teams make reservations at the;Rec. Dept.) Mondays: Men's Volleyball (10 teams) Tuesdays: *'Ten's (Rec) Basketball (8 teams) Wednesdays: Men's Basketball (6 teams) Men's Broomball (5 teams) Thursdays:_ Women's Volleyball (14 teams) In -order to help promote 'volleyball we have scheduled a clinic on Monday, January 14th at the Old Armory. This should be very informative for all the participants. Golden Gloves boxing should begin next week, however, we will not open the program to everyone until March. This is due to scheduled matches and tournaments those in -the -program now. are working towards. Since our scoreboard went out on us we found an outfit which would donate aboard to us since a new board costs between $900 -$1500 and there is no money in the budget for this. The new board has now been mounted and is in operation. The value of .this board is estimated _at_ about .$1400. The Senior Citizen's exercize program should-be completed and_ in operation in early February. Our RECREATION column in the paper has been well received and we are now getting information from other groups, (such as the hockey association, basketball association, etc.). This should help make the column a complete source of- RECREATION information. Resped -tfully submitted, Btbt a ` t, r is son �VnVni rnn1Yn1 1 2 3 4 5 CLOSED NEW YEAR'S Open Swimming @ High Youth Basketball - DAY School 8:15 -9:45 pm Old Armory i High - - School - Wrestling @ High School 6 7 8 9 10 11 12 Open Gym and Swiss @ Men's Winter Volley - Co Rec Winter Volley- Broomball @ Ice Arena Womenta Winter Volley- Open Swimming @ High Youth Basketball @ High School 7 -9 pm ball and Men's Church ball begin• @ Elmen. Men's Basketball @ ball begins @ Old School 8:15 -9:45 pm 01} Armory 4 High Winter Volleyball School Old Armory Armory Scfiool begin @ Old Armory Men's Church Basket- ball @ Old Armory Scheol Op"' Swimming @ HIil*School 12 -2pm 13 14 15 16 17 18 19 Open Gym and Swim @ Men's Volleyball and Co Rec Volleyball @ Broomball @ Ice Arena Women's Volleyball @ Youth Basketball High School 7 -9 pm Men s Church Volleyball Elementary School Man's Basketball @ Old Armory Old Armory !: High @ Old Armory Men's Church Basket- Old Armory School ball @ Old Armory wrestling @ Nigh School 20 21 22 23 24 25 26 Open Gym and Swim @ Men's Volleyball and Cc Rec Volleyball @ Broomball @ Ice Arena Women's Volleyball @ Youth Basketball E High School 7 -9 pm Men's Church Volleyball Elementary School Men's Basketball @ Old Armory Old Armory b High @ Old Armory Men's Church Basket- Old Armory School ball @ Old Armory 'restling @ High 0 ® School _ Open Swimming @ High School 12 -2pi 27 28 29 30 31 Open Gym and Swim @ Menus Volleyball and Co Rec Volleyball @ Broomball @ Ice Arena Women's Volleyball @ High School 7 -9 pm Men s Church Volleyball Elementary School Men's Basketball @ Old Armory @ Old Armory Men's Church Basket- Old Armory ball @ Old Armory �U� Tt1.(.12D;t�'1' I U\ D l:P'1' CROI iVER REGIONAL LIBRARY BOARD MIL.___'ES December 10, 1979 The Crow River Regional Library Board met at the Litchfield Public Library on Monday, December 10, 1979. Present: Ralph Bergstrom, Hutchinson Representing: Hutchinson Lilah Buhr, Stewart McLeod County Earl Mathews, Glencoe McLeod County George Jepson, Winsted McLeod County Wayne Brix, Litchfield Litchfield Joyce Hardy, Litchfield Litchfield Aleda Swanson, Dassel Meeker County Joan Reckdahl, Grove City Meeker County Orlynn Mankell, New London Kandiyohi County Leif Fostervold, Spicer Kandiyohi County Dorothy Hinseth, Sunburg Kandiyohi County Wayne Hebrink, Renville Kandiyohi County Lee Sanders, Willmar Willmar Marcia Kleberg, Willmar Willmar Jeanette Buchanan, Willmar Willmar Burton Sundberg; Director, CRRL Kathy Matson, Asst. Direc., CRRL Absent: Kathy McGraw, Hutchinson * Representing: Hutchinson Ron Pool, Bird Island* to Bird Island Howard Hoese, Glencoe if Glencoe Karen Osterberg, Watkins " Meeker County Jim Jones, Renville * Renville The meeting was called to order by Chairman Bergstrom. A welcome was...extende.d to the new board member Joyce Hardy. The secretary and treasurer's reports were approved. Mr. _ Sundberg noted that Mr...Fostervold and Mr_ Sanders :terms, in,.the_boara%.vere expiring at the end of December and they are ineligible to be reappointed. A resolution was passed in appreciation of the years of service Mr. Sanders and Mr. Fostervold had given to the Crow River Regional LibrAyy. The bills were presented for payment. Noted were the two checks for amortization funds. After discussion, Mr. Fostervold moved, second by Mr. Sanders, that the two checks be deposited in 90 -day certificates. Carried. It was also noted that payment for MLA dues had been made and Bea Thompson's dues would also be paid by CRRL, as she is our area representative on the DLLTA Board. Committee Reports: a. Multi -type library planning for S.W. Minnesota -- Kathy Matson gave an update on this along with. Mr. Jepson and Mrs. Reckdahl. An organization meeting had been attended and officers had been elected. Next meeting will be held January 22, 1980. It willbproposed at that meeting that a professional person be hired 14 time. b. MLA Annual Meeting on November 30 -- Mr. Sundberg, Bea Thompson, and other staff members attended this meeting. Mrs. Matson was elected to the Public Library Board. c. Special meeting to discuss new types of terminals for Minitex -- Mr. Sundberg and Mrs. Matson attended this meeting and stated the new equipment would be paid for out of state funding. Costs would be reduced about 25% because of the increased speed of sending, etc. However, there would be a maintenance cost involved. Communications: a. Public Library Newsletter was passed around. b. Attached is a letter from the Watkins City Clerk regarding a branch library there. It q,ds �n . was noted another letter had been received from them about two years ago and at that time they did not have a location for a branch library. There is no allocation in the 1980 budget for setting up a new branch. Mr. Sanders moved, second by Mrs. Buhr, that a letter be sent to the Watkins City Clerk thanking them for their interest, however, at this time funds were not available to establish a new branch. Their letter along with any others regarding interest in establishing branches will be kept on file. c. A phone call had been received from Ron Pool regarding the Bird Island branch. It has now been part of CRRL for one year. Mrs. Matson prepared a progress report to be handed out at the open house on'December 15. New Business: a. SAMMIE Governing Board -- Mr. Sanders had been appointed to this board and will be in- eligible to remain on as he will no longer be on the CRRL Board. Motion made by Pins. Reckdahl, second by Mr. Hebrink, that Mrs. Buhr be appointed to fill Mr. Sanders place on this Board. Carried. Mr. Bergstrom will continue to be the alternate. b. LSCA Title I special grant -- A phone call has been received from the Director of - Kitchigami Regional Library, Marlys O'Brien, regarding the possibility of CRRL.becoming part of a grant to hire a person to study how five library systems could go about converting our cataloging to a microfilm catalog. This grant would be for approximately $32,000. Mrs. Reckdahl moved, second by Mrs. Kleberg, that CRRL participate with the other five regional systems in this grant application. - Also presented was a grant application for an LSCA Title I special grant for a projt in the area of adult illiteracy. Copies of the grant application letter were distributes: to board members. Mrs. Buhr moved, second by Miss Swanson, that CRRL also apply for a,ant for this project. Carried. C. Election of officers for 1980 -- Discussion was held regarding having the election of the 1980 officers at the December meeting. After discussion, it was decided to have the election in January as has been in the past. d. Written Release of Subrogation with Renville -- We have this with most of the other branches. Motion by Mrs. Buhr, second by Mr. Mathews, that the Chairman and Secretary sign the Release. Carried. e. Some discussion was held regarding the discontinuing of free non - resident library cards to non - residents attending schools within the CRRL service area. It was felt most of these students would be covered under the statewide reciprocal agreement. s f. Annual. Audit -- Mr. Sanders moved, second by Mrs. Reckdahl, that Latham and Parker, CPA in Willmar, do the annual audit. Carried. The mileage reports were completed and meeting adjourned. Jeanette Buchanan Secretary. CROW RIVER RED _ONAL 410 West 5th Street Willmar, MN 56201 Burton L. Sundberg, Director Kathy Matson, Assistant Director CROW RIVER REGIONAL LIBRARY BOARD Phone No. 612/235 -3162 TWX No. 910/578 -2641 AGENDA FOR MEETING JANUARY 14, 1980 NOTE: The Board will meet at the Meeker County Courthouse in Litchfield. Please call 235 -3162 collect if you cannot attend. The van leaves Willmar at 6:15 p.m. You are welcome to ride or meet us along the way, Hwy. 12. AGENDA 7:00 p.m. Finance Committee meets (Reckdahl, Swanson, Brix, Hebrink) ofeo.. 7:30 p.m. Library Board meets 1. Call to Order 2. Approval of minutes of December meeting (enclosed) 3. Approval of December treasurer's reports (enclosed) -- 4. Report of library director �8`'��9Z5Zfi2 a. Including annual reports if ready. 5. Approval of bills 6. Committee and project reports a. Multi -type library planning for S.W. Minnesota 7. Communications a. Public Library Newsletter 8. Unfinished Business a. Consider discontinuing free non- resident library cards to non - residents attending school within the CRRL service area. CRRL has received some static on this policy from OPLIC. 9. Coffee Break - _10. New Business a. Election of officers for FY1980. The officers to be elected are presi- dent, vice- president, secretary, treasurer, finance chairman. b. Retirement party for trustees c. Mileage rate increase? it is now 17� a mile. d. SMAHC grant application 11. Trustee mileage reports 12. Adjournment SERVING: KANDIYOHI, MEEKER AND McLEOD COUNTIES December 1979 Balance Receipts: State /Fed Aid Special Project Kandiyohi County Meeker County McLeod County Willmar Litchfield Hutchinson Glencoe Bird Island - Renville Petty Cash Gifts Other From 1978 Budget & Reserve TOTAL RECEIPTS+ BALANCE CROW RIVER REGIONAL LIBRARY LeRoy Sanders, Treasurer Joan Reckdahl, ProTem BUDGET MONTH YEAR TO DATE $ (69719.22) $ .20 99,000.00 APPROPR IATIONS 101,245.00 29920.00 2,628.00 56,464.00 - -- - - 56,464.00 39,120.00 13,o4o.00 39,120.00 42,597.00 249022.29 42,723.82 44,539.20 233,655.00 - 441539.20 231158.70 1 X.64 231158.72 33,071.60 2,920.00 33 :071.60 15,146.65 -- 7: • �- 15,146.65 4,582.00 12,0006CO 4,582.00 12,30.77 102.6% 304.770 13,000.00 1 13 06 �5• 17,603.15 -0- 60.00 907.45 . 3,000-00 2,237-31 $3761599.15 0,494. , -25,087.6? $407-,- 79=5-20. $_ 21, 027.85 $397,627900 $ 33,775,44 $407,795.40 FU-0 m4r) DEPARTt164T APPROPR IATIONS HTD EXPFNDI TUBES YTD EXP rNDI TIJRES S SPFNT UNEXPPIDED DA 1 - -- - - --- -- -- . PFR1;.IzS VICES f--- S?ECIAL- PROJECT— - 233,655.00 - 20,694.71 246,717.36 1 X.64 13,062.36; MED. INSURANCE 2,920.00 24 4.63 - - -- - 2.147.37 -- 7: • �- - 772.63 77-IA 6, S SOCIAL SECURITY 12,0006CO 1,103.63 12,30.77 102.6% 304.770 -- 707AL& MATERIALS 20,3,-0.00 - 268,87,.00 - 1,773.31 -- 33,81(,.28------ 21,530.37 - - -282, 704.87 1(6.14 - - 105,1p -- 1 1,230.37( "'(3;829.87( BOOKS: ADULT - --7-- -BOOKS: CHILDREN- 4 81 ,15.. .3 0 - 5,43n.09 48,57.7.30 100.84 377.301 PERIODICALS 14, 7 ^' . 0 -- - - - -- -- 6.38 --- --- -• -14, 705.41 ---'I Cu.1'v 5.91 S ?,*'PH LETS 7,000000 97.97 7,070.18 10 ?•44 170.18i --- •AUDIO VISUAL- -.- __.. -__ t B:ND1NG 300.00 -. - -5, 0.00 --2,4711,4-3 .. _ 29;.69 _.. 5,997.12 97.6; 7.31 _ 101.7 ;... - 8000,-0 10.00 744.61 93.16 55.3Q TOTAOFOR.*1S --� - TOTAL - - - - - -- - - - 100.00 _.`- 13.87 50.60 50.6% 49 4G MAINTEXANCE. 7F 944.00 - 8#036.74 - - - -- 77,48r.41 --100.7% - 544.41S CUSTODIAL SUPPLIES & SERV. - -- -- - 880.90 - - - _ -_ .. 55.64 -�- 566.58 64.44 315.42 ,_ TELE7YPEE ?,40:).00 43.89 ? 897.7e . -_ 120.7; -_ 497.A j - BOOK:OBIL£ OPERATION(INCL. INS.) 1,600.00 253.69 7,603.7Q 162.74 1,003.715 TOTAL _ ..._ _. - -. _. __ - -- 7' 968.00 __- 763.62 - 4,� 911.4 2 1 14.24 1,130.425 OTHER 12,840.00. _.1., 126.84- - " - - -- 15,16F.58'-- 11E1.0% -2;3f9.565 SUPPLIES ---- - PROMOTIOP1 -& PROGRAMING 8,566.00 ' 210.50 _ 9 557..29 • 111.04 992.29; POSTAGE 900.00 _ 9.99 O.OG 9 _- • 964.58 107.2 °a' -- -' -, 64.54 MILEAGE & MEETINGS 3,150.03 272.49 4,056.56 1213.84 9 06. 56 5 182.56 4,436.82 i C6.04 286.822-, I.:SUitANCE 4 00.90 210.00-- ' - - - - 400,00 - 1064%' - -- - GO 00 EQU I LMENT RENTAL 4 • 200.00 0.00 4 947.00 . . 117. b4 747.64 - - •FROFESSIONAL- SERVICES _- 6.5 CC. OG 823.33 144.0% 2,856.020 BOOKKEEPING SERVICES 7GO.OG 0.90 _.. 776.90.. _ • 116.6 % MIS,-. RESERVE 1,5 ,-0.00 0.00 .- 1,506.00 1CG.34 --Z-- TOTAL- --- - _ 50;;.90_ ; _ '0.90 - - -- 'C.00 135,984.17- 'G.�f SCJ.Oa CAPITAL OUTLAY 30,560.60 1, 703.88 117.74 5, 42t+. tic EQUI PEST -- �- •- -- �•-�--- BGOKVsGBILE- AMORTIZATION -FUND 3,700.00 _ 6R.25 4,044.66 109.34 344.66 B.ZA.NCH AMORTIZATION FUND 4,0 %0.00 5, 453. GO TO.AL + 700..00 700.00 700.00 106.94 '0900 - _ 8,4CO.Od -_ -_f, ,214.25_ -_ - _10,194.66 - 121.44 1.70 4.66E TOTAL LI1RARY 397,627.00 40,902.99 421.538.69 106.04 23,911.695 Investments redeemed Investments purchased Ending Case Balance $ 12,700.00 $ 13,429.13 $ (71856.68) $277,042.00 $2719155.39 $ (71856.68) -NOTE: Balance from 1978, plus 1979 receipts was $ 27, 84.56 over 1979 expenditures. Savings Pass Book: $19,087.24 as of .December 31, 1979• L J, . DELIVERY VAN PURCHASED eir `,overber meeting, the Crow River Re c_cne 1 _i:,rary Board approved the purchase of a 197; Plymouth Voyager van. The van will be se-4 to make weekly deliveries of library serials to all the branch libraries in the C--ow R ver Regional Library system. It will a'so '-e used to visit area nursing homes and = ,a_- .=ai.n the deposit collections the library was zlaced there. The van seats eight people also be used for car pooling staff and board members to library- related meetings. SA^i4IE ORGANIZED . : 3= :?.7 (Southwest Area Multi- County Multi- --e _nterlibrary Exchange) was formally or- can_zed on Noveirber 27, when the Governing Bca_rd adopted bylaws and an organizational All types of libraries (public, _c'aol, hospital, college) are eligible to this library cooperative, which is one c= seven -in the state_ Formation of such a ccz=e__tive was authorized and funded by the State legislature. Participating librarp- ag=-ee to share resources, do cooperative planning, and participate in a _'_=very system, bibliographic data base, cc==anications system_ SAMMIE is governed y a boand composed of representatives from t_'-e three regional public library systems southwestern i+iinnesota. Crow River Re- c_onal Library's representatives on the board are George Jepson, winsted, Joan Reckdahl, o.e City, and Lilah Buhr, Stewart. The cc-rern i-ng board is advised by a group of pro - assicnal librarians. The next step is the cc==letion of an application for a planning --a=t for $29,230 which would involve a year c` work on assessing what cooperative project should be implemented. GRANTS APPLIED FOR A P U 'CATION OF THE CROW RIVER REGIONAL LIBRARY SYSTEM SERVING KANDIYOHI, MCLEOD, AND I—� Z?CE R CORN AND THE CITIES OF BIRD ISLA6ND i-.*:D REUVILLE IN RENVILLE COL_NTY WINTER-1980- CHILDREN'S AUTHOR TO VISIT AREA Plans are now being finalized for the visit of Judy Delton, popular children's author, to Willmar in April. Ms. Delton is the author of 'two Good Friends, Kitty in the Middle, and many more books for children. Her visit is being sponsored by CWIL (Cooperating Willmar Librarians). The day she spends in Willriar will include speaking to elementary school classes and high school creative writing classes. She will also be observed by a collet class in oral interpretation. In the evening, Ms. Delton will speak to a group of school and public librarians on the subject of children's literature. NEW BOOKS OF INTEREST R336.2 Borchert, Taxes and the Minnesota Bor Community A detailed analysis of Minnesota's place in -the national pattern. . 17.3 USDA, Indexes and Rankings for 2n- Uni dicators of Social Well -Being fer \ U.S. Counties Includes tables which rank counties in tery of socioeconomic, health, and family status 323.44 Herther, Intellectual Freedom in Her Minnesota A publication of the Minnesota Library iCs- sociation. It contains articles on ebscenit legislation and case studies of censorship and relates these to library service. All books and other materials owned by the Crow River Regional Library system are.avail- able on a request basis from any member library (including the bookmobile). Any books not owned by the Crow River Regional Library s system may be requested and obtained through our inter - library loan system, which gives us access to the major public and academic r_e Crow River Regional Library has applied for =.:o !ZCA Title I special grants. This grant ^r-A-n involves the use of federal money allo- cated through the state for special innovative __=ary projects. 4C--e a- ali cation. has been submitted for $3,315.00 =or a project in the area of adult illiteracy. ::e project would involve conducting a survey o= existing literacy programs in the region, old'ing a series of county -wide literacy aware - ness workshops, purchasing high- interest, low - readinc -level library materials, and publicizing literacy programs. :e second grant application is submitted coopera- mivelr with five other regional library system, in Yin_:esota. It involves conducting a study analyzing the possibilities for cooperative con - .ersion of the card catalog to a computer - rtd::ced ni.croform catalog. , Last year the Crow River Regional Library re cei:-ec an_.LSCA Title I special grant for develop- libraries in -the- state. NEW MATERIALS SELECTION POLICY P.PPR0%7ED This fall, the Crow River Regional Library Board approved a new materials selection aol the-library system. The Materials Selection Policy serves to guide library staff nerbers in their selection of materials and in_`or -:s the public of the principles underlying the development of the library's collection. An integral part of the policy is the inclusion of the Library Bill of Rights, which was on ginally adopted by the American Library Assc tion in 1948, and the Freedom to Read stater first adopted in 1953. The new Materials Sel tion Policy also includes a copy of the forr. for "Citizen's Request to the Director for Reconsideration of a Book" and the library'; policy on accepting gift material and pn Wit drawing material from the collection �;'- LIP -RARY BOARD MEMBERS Wayne Brix, Litchfield ~ !. Joyce Hardy, Litchfield Jeanette Buchanan, Willmar Marcia Kleberg, Willmar ' Ralph Bergstrom, Hutchinson Kathy McGraw, Hutchinson Lilah Buhr, Stewart Earl Mathews, Glencoe Howard Hoese, Glencoe Airs. Clinton Hinseth, Sunburg George Jepson,,Winsted Wayne Hebrink'i Renville rlynn Mankell, New London Aleda Swanson, Dassel Joan Reckdahl, Grove City Mrs. Roger Osterberg, Watkins Ron Pool, Bird Island Jim Jones, Renville John Esbjornson, Willmar t• i umzm O CROW RIVER REGIONAL,LIBRARY Maio MEM9ER LIBRARIES M . -F- 13b1D31121j ' „Q a m ' } RAC'` twater 974.8760 M ;, �,w,,.•r"""'". Bird Island 365.4640 n `tip Brownton 328 5900 Z Cosmos 877.7345 t ; % Dassel 275 3756 , r Glencoe 864.3919 x w Grove City 857 .2550 Hutchinson 5$7 2368 .. . yy Lake Lillian 664 .4210 ' ' _'• W � b Litchfield 693.2483 o New, London ° 3 Raymond 967 • 4226 •, Spicer 796.5560 Renville 329 -8193 Willmar 235.3162 E Winsted 485.3909 �1L4� •_ ' Et3kAAY All I Jill,! � � A THE ,TCHINSON SAFETY COUNCIL OW The Hutchinson Safety Council met December 17, 1979, at the Prairie House in Hutchinson, MN. There were 11 members present. President Myron Johnson opened the meeting with a silent prayer. The November minutes were approved as read. The postage bill of 3.30 from Joyce Rix, was approved by motion. Chairperson Leslie 0, Smith, of the nominating committee presented the following slate of candidates for thecoming year: President: Myron Johnson Orville Kuiken Vice President: Ken Gruenhagen Larry Ladd Seer.- Treas.: Loretta F. Pishney Lois rrram§ Member- at- large:Clifford Popp Leslie Linder Past President: Leslie 0. Smith It was announced that Lois Grams is no longer a.member and another candidate for Secr.- Treas. will be nominated at the January meeting. The election will be at the January meeting._ Old Business: Mike Monge - -no report on hazardous material evacuation yet -- -still in the planning stages. He is planning tornado drills for all "IcLeod County schools and will keep us posted. Bus drivers contacted regarding insurance when and if transporting people and this would be covered by county insurance in time of disaster. There are approximately 30 vehicles a day on Highway #7 going thru Hutchinson, Mike stated communications were the first priority and spoke on his duties as Civil Defense director. Les Smith had some new safety literature and showed it to the members and it can be ordered if it can be used. The city council gave the first hearing on the 4 way stop sign on the Roberts and School Road corner. The next meeting will be January 28, 19.80, at the Prairie House. The meeting was adjourned by motion. Treasurers Report: Balance on hand 12 -01 -79 Deposits: Disbursements: J. Rix postage Balance on hand 12 -31 -79 Submitted by: Myron Johnson, President Loretta F. Pishney, Seer. Treas. 15A5 none -3.30 12.15 �-Z , MINUTES DOWNTOWN DEVELOPMENT ADVISORY BOARD DECEMBER 26, 1979 The meeting was called to order by Chairman Quade at 12:04 P.M. with the following members being present: Don. •Abbott, Jay Alrick, Don G1as Tom O'Connell, Bob Stearns, Marlin Torgerson, Lloyd Torgrimson and Ralph West - lund in addition to chairman Quade. The ex- officio member.ettending was Mayor Black. Also attending were Consultant Clarence Simonowicz and City Engineer, Marlow Priebe. The minutes of the meetings of August 7, 1979, August 14, 1979, October 9, 1979, October 23, 1979, October 30, 1979 and November 20, 1979 were unani- mously approved on motion by Marlin Torgerson and seconded by Don Glas. HIGH RISE Mr. Clarence Simonowicz stated an agreement had been reached with the Lev - ner Company in which a $25,000 deposit would be put on the land and a $80,000 deposit toward the purchase of the property. He presented sketches of the plans and went on to explain the structure would be a five story building-with 5,000 square feet. Mr. Lloyd Torgrimson made a motion to recommend approval of the agreement made between staff and the developer, Levner Company, for the sale of the _property for the High Rise subject to final wording of the agreement by the City Attorney, Mayor and staff. Seconded by Tom O'Connell the motion unanimously carried. DOWNTOWN DEVELOPMENT . o The meeting was turned over to Mr. Parranto who presented a report on the potential development of "Library Square Plaza ". After Mr. Parranto explained portions-of the report, Mr. Fran Schuck, an architect for their firm, presented .-a Tide presentation showing their plan._ Mr. Parranto stated the S & L store would would be taken. The .National store would had been contacted but indicated they had ter was received from Penney's indicating time, but if for some reason the shopping pleted, they will take another look at th be removed but no other building remain. He went on to say -Sears no interest in expanding. A let - they were not interested at this center south of town is not com- a project. He stated the City must support this project if it is going to work. He went on to say the following requests are necessary from the City: 1. They will have to remove their support from the shopping center on the south edge of town; 2. They must have'the City's help to get the site; r Downtown Dev. Adv. Board Minutes Page 2 3. They need the City's support for industrial revenue bonds; 4. A decision on an alternate site for the Fire /Police building. A lengthy discussion followed in which questions were asked by members of the board concerning financing and parking. Chairman Quade asked the Mayor and.attending council members for comments. Mayor Black stated the Council had already made a commitment to Developer's Diversified months ago for an industrial revenue bond which is recorded and much damage might come about if they reneged on this matter. Mayor Black also felt a total package should be presented to the public when a referendum is presented including the site and plans. He mentioned that some thought should be given to the fact that the Library may want to expand someday. Councilman Dan Huntwork mentioned perhaps the fire department could look for cheaper land. Ralph Westlund asked Mr. Parranto if the $30 cost per square foot included surfacing the parking lot. Mr. Parranto stated it did include the surfac- ing of the parking lot. Mr. Tom O'Connell made a motion that the Downtown Development Advisory Board give support to the program presented by Mr. Parranto (Library Square Plaza) for the downtown development. Also the City attempt to locate an alternate site for the police /fire station. Seconded by Bob ° Stearns, the motion carried. Consultant, Clarence Simonowicz, inquired as to who Downtown, Inc., was. Mr. Ron McGraw then stated it was a group of interested businessmen will- ing to invest $100,000 to hire experts to develop the downtown project. At the recommendation of Mr. Simonowicz, Mr. Tom O'Connell made a motion to recommend that the concept plan for "Library Square Plaza" be distributed to City Staff, City Council, Planning Commission, City Attorney, Consultant, Clarence Simonowicz, etc. for reviewal and comment within three weeks. It was also recommended that ownership identity be identified which will neg- otiate the purchase of the property. Seconded by Bob Stearns, the motion carried. There being no further business to come before the Board at this time, the meeting adjourned at 1:45 P.M. s MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, December 18, 1979 1. CALL TO ORDER i The regular meeting of the Hutchinson Planning Commission was called to order by Chairman Christen at 7:45 P.M. with the following members being present: Bill Backen, Donald Erickson, Dan Huntwork, Clint Tracy and Elsa Young in addition to Chairman Christen. Absent was Bob Otte. Also attending were Administrative Assistant, Gary Plotz, City Engineer, Marlow Priebe, Building Official,_Bud Willard and Fire Marshall, George Field. 2. MINUTES The minutes of the November 20, 1979 and December 4, 1979 meetings were unanimously approved on motion by Elsa Young and seconded by Bill Backen. 3. PUBLIC HEARINGS a) CONSIDERATION OF REQUEST FOR A CONDITIONAL USE PERMIT SUBMITTED BY TOM DOLDER "HUTCH BOWL" The hearing was opened at 7:46 P.M. by Chairman Christen. No one was present opposing this request. After a brief discussion, the hearing was closed at 7:50 P.M. on motion by Dan Huntwork. Seconded by Elsa Young, the motion unanimously carried. Mr. Bill Backen then made a motion to recomn,-�end approval to the City Council of the requested conditional use permit by Hutch Bowl. Dan Huntwork seconded the motion and it carried unanimously. b) CONSIDERATION OF REQUEST FOR A CONDITIONAL USE PERMIT SUBMITTED BY THE OWNER OF "COUNTRY CLUB TERRACE" The hearing was opened by Chairman Christen at 7:51 P.M. Mr. Gary Plotz, Administrative Assistant, presented a map indicating where the designated recreation areas were to be. Mr. Gomez from "Mobilhome Minnesota" was also present to answer any questions. On motion by Don Erickson and seconded by Bill Backen, the hearing was closed at 7:56 P.M. The motion carried unanimously. The total square footage of the area covered by display homes was discussed and it was the consensus of the Planning Commission a total of 5,000 square feet would be fair. Mr. Gomez agreed to that figure. r7 T - It Hutchinson Planning Commission Minutes Page 2 Mr. Don Erickson questioned when the recreation area would be complete. After discussion, a date of June 1, 1980 was decided appropriate. Mr. Dan Huntwork made -a - motion to recommend approval to City Council of the requested Conditional Use Permit submitted by Country Club Terrace for the expansion of the boundaries to.. meet the requirements providing a recreational area be develop- ed and completed by June 1, 1980. Seconded by Clint Tracy, the motion unanimously carried. c) CONSIDERATION OF REQUEST FOR REZONING SUBMITTED BY THE OWNER FOR A PORTION OF "COUNTRY CLUB TERRACE" .The hearing was opened by Chairman Christen at 7:58 P.M. Chairman Christen asked if there was anyone present in opposition to this. No one responded. _ Since the selling of mobile homes is not permitted under a condit- ional use permit in a R -3 zone it was decided extending the adjacent C -4 zoning would be appropriate. After a lengthy discussion, the hearing was closed at 8:16 P.M. on motion by Don Erickson. Seconded by Clint Tracy, the motion unan imously carried. Mr. Clint Tracy made a motion to recommend approval to the City Council of the requested rezoning from R -3 to C -4. Seconded by Elsa Young, the motion carried with Bill Backen, Don Erickson, Clint Tracy, Elsa __ Young and Paul Christen voting aye and Dan Huntwork voting nay. 4. NEW BUSINESS a) CONSIDERATION OF INSTALLATION OF POST OFFICE DROP BOX ON ONE -WAY STREET OF "GROVE" WEST OF THE ELEMENTARY SCHOOL After discussion, it was the consensus of the Planning Commission that this is a good idea so they agreed to pass their recommendation on to the City Council. b) REVIEW SECTION 10:01 OF ZONING ORDINANCE CONCERNING DUST -FREE SUR- FACES FOR PARKING LOTS (DATE OF COMPLETION OF PARKING LOTS) City Engineer, Marlow Priebe, had written a memo giving his sug- gestions concerning the matter of surfaced parking lots. ki Hutchinson Planning Commission Minutes Page 3 After reviewing the memo and after discussion it was the consen- sus of the Planning Commission to agree to items 1 and 2 of the memo but not item # 3. It was decided that Mr. Gary Plotz, Administrative Assistant, should draft up the exact wording for the ordinance change. Mr. Bud Willard questioned as to how he should enforce this and the Commission decided he should question officials in the sur- rounding communities such as Willmar and St. Cloud to find out how they enforce the Ordinance. Mr. Marlow Priebe, City Engineer, stated as far as _a date for completion of parking lots some communities use performance bonds in which a certain dollar amount must be kept until such time the work is complete. c) DISCUSSION ON REZONING OF THE FOLLOWING AREAS: Marlow Priebe, City Engineer, pointed out the location of each and after discussion the Planning Commission decided to zone the property annexed into City limits as follows: 1. Paden's -first Addition (C -4) 2. Schmidtbauer's Property (R -2) 3. John Miller's Property (R -3 and a small portion abutting Hwy. #7 to C -4) It was decided the varings should be set for next month's regular meeting. d) CONSIDERATION OF ORDINANCE CHANGE REGARDING MEMBERSHIP SIZE OF PLANNING COMMISSION It was felt by the Commission this matter should be tabled for further consideration. e) CONSIDERATION OF RECOMMENDING APPOINTMENT TO PLANNING COMMISSION FROM CITY COUNCIL (REPRESENTATIVE) Due to the fact this had already been. discussed by the Mayor -elect and the Council the matter was not discussed. 5. UNFINISHED BUSINESS a) NAME FOR COUNTY ROAD # 12 IN JOHNSON COURT ADDITION After discussion, it was the consensus of the Commission since everyone in the community referred to this road as the golf course road, including the fire department, it probably would be best to keep that name rather than confuse the public, so "Golf Course Road" was decided upon. I Hutchinson Planning Commission Minutes Page 4 At this point in the meeting Mr. John Miller presented sketches of the proposed apartments he plans to build. He brought these for the Commiss- ion to review before asking for the approval of his final plat. Fire Marshal, George Field, had a memo regarding petitions at hearings requesting extra time for reviewal before final decisions are made con- cerning special stipulations regarding conditional use permits and,variances etc. It was the consensus of the Commission this would propably be done if they felt a matter needed further study. Chairman Paul Christen made mention of an important meeting of the Down- town Development Advisory Board which will be held on Wed., Dec. 26, 1979 at noon at City Hall. 6. ADJOURNMENT There being no further business to come before the Commission at this time, the meeting was adjourned at 9:20 P.M. on motion by Clint Tracy and seconded by Elsa Young. The motion carried unanimously. c. of BURNS MANOR MUNICIPAL NURSING HOME Minutes -- December 1979 The Board of Directors for Burns Ma or Municipal Nursing Home met at Burns Manor, Thursday, Dec. 20, 1979. 12:00 noon; president Leslie Linder presWng. All members were present. Visitors, Janet and Fred Luedtke were also present. A motion by K. Kuehn, seconded by R. Westlund and carried approved the minutes of the previous meeting. A motion by E. biller, seconded by G. Dansereau and carried approved the bills as presented, a copy of which is attached to the mi nutes on file and made a part thereof; an additional statement from Dan Natvig in the amount of eight hundred ($800.00) dollars for papering walls in the residents' rooms was also approved, as amended to the motion. The matter of utility costs were dicussed. L. Graf reported on the advi- sibility of retaining the gas lights in the flower garden, resulting in agree- ment to retain same. E. Moller gave a progress report on the roofing project. A motion by E. Miller, seconded by L. Graf and carried resolved that improvements and projects approved in November of 1979, should be included in the 1980 budget. A motion by G. Dansereau, seconded by K. Duehn and carried approved an increase from $12.00 to $13.00 hr. . for Julie Houg, Dietitian; effective January 1, 1980 A motion by G. Dansereau, seconded by K. Duehn and carried, resolved that Burns Manor would participate in the Energy Saving Program, conducted by the City of Hutchinson. Fred and Janet Luedtke appeared before the Board to discuss the Job reference check that Burns Manor has released for their daughter Sherri Luedtke. The deposition presented by the Luedtke is attached to the minutes on file and made a part thereof. 9- k.; Page 2 Minutes- 12 -20 -79 After a lengthy discussion, R. Westlund invited the Luedtkes to come back to the January 24, 1980 meeting to discuss the matter further, but only, if Sherri, who is 24 years old adn an adult, is present and speaks on her own behalf. If Sherri does not appear before the Board, the matter will be considered closed. M. Geier, administrator, reported that $100.00 had been received from Vera Swanson and Silva Quarles, as a gift designated to the employees Christ- mas Party. The Board of Directors and Administrator extended their appreciation to Ralph Westlund for his many years of dedicated service to Burns Manor. There being no further business, on motion duly made, seconded and carried the meeting adjourned to reconvene Thursday, January 24, 1980, at the same time and place. /I-- Respectfully submitted, Mavis J. Geier, Secretary ATTEST: 0 Leslie Linder, President HUTCHINSON COMMUNITY HOSPITAL BOARD OF DIRECTORS MEETING December 18, 1979 5:30 PM - Small Conference Room Present: Jim Joyce, President; Rollie Balke, Vice President; Norah Mullan, Secretary; Ken Gruenhagen, Trustee; Virgil Goebel, Trustee; Joan Ewald, Trustee; Rev. David Natwick, Trustee; Dr. Thomas Kleinkauf, Chief of Staff Absent: None Others Present: Philip G. Graves, Administrator; Frank Seivert, Controller; Darwin G. Clausen, Director of Non - Medical Services. Cindy Thompson, Assistant Nursing Director, presented an informative report of the new Health Education Resource Center. She explained the purpose the new service provided in the Medical Office Building. Also explained were past year's accomplishments, and future goals for operational year 1980. President Joyce called the meeting to order at 6:00 PM. Motion by Balke, seconded by Mullan, to approve the minutes of the November 20, 1979, meeting as presented. All were in favor. Motion passed. Jan Conner, Medical Records Department Head, presented three Medical Staff re- audits recently approved at a Medical Staff Meeting. The audits were: cholecystectomies; acute skin - treated lacerations in the Emergency Room; and discharge planning in the Mental Health Unit. Motion was made by Natwick, seconded by Gruenhagen, to accept the audits upon recommendation of the Medical Staff as presented. All were in favor. Motion passed. Statistical report was reviewed by Graves. Accounts Payable: Motion by Natwick, seconded by Gruenhagen, to approve and authorize for payments the attached listing of cash disbursements and accounts payable in the o amount of $306,286.82. All were in favor. Motion passed. Financial statements were reviewed by Graves. Medical Staff Minutes were reviewed by Dr. Kleinkauf. The Director and Assistant Director of Nursing Services Reports, Dir Unit Report and Auxiliary Meeting Minutes were reviewed. Questions Board regarding transferrence -of certain Mental .Health Unit patients concern, as expressed in the Director of Mental Health Unit report, department of not having beds available at Hutchinson Hospital when report back at the next regular Board Meeting with the findings. ector of Mental Health were raised by the to Willmar and the of the police needed. Graves will New Business: a. Community Survey: Patti McCollough, Tom McMorrow and Dr. Chuck Bantz appeared at the meeting to present the recommendation of the Long -Range Planning Task Force Committee to do a community opinion survey regarding various health issues. After much discussion on the issue, there was a motion by Natwick, seconded by Balke, to authorize the Long -Range Planning consultants to prepare a sample survey questionnaire and present the questionnaire back to the Governing Board at the regular January Meeting for final critique and decision. All were in favor. Motion passed. Page 1 of 2 b. Budget Approval: Motion by Goebel, seconded by Mullan, to approve the operating budget for fiscal year 1980 as presented at the regular November Board Meeting. All were in favor. Motion passed. c. Medical Staff Applications: Motion by Ewald, seconded by Goebel, to approve the reapplication the active Medical Staff, Consulting Medical Staff, Consulting Dental Staff and Allied Health Staff as presented from the Medical Staff Executive Committee Meeting of December 11, 1979, and contained on page X34 of the November Board Report (see attached). All were in favor. Motion passed. d. Ultrasonic Cleaner: Motion by Balke, seconded by Ewald, to request approval of the City Council of the City of Hutchinson authority to purchase an ultrasonic instrument cleaner in the amount of $7,398.40 from American Sterilizer Company. All were in favor. Motion passed. e. Stability Pay: Graves presented a new stability pay policy for consideration by. the Board. After some discussion, there was a motion by Balke, seconded by Goebel, to approve and implement the stability pay policy effective fiscal year 1979, as presented. All were in favor. Motion passed. f. Joint Commission on Accreditation of Hospitals: Graves presented that the final critique on the Joint Commission recently arrived. Graves indicated that each item of deficiency would be brought to the attention of the responsible person and a process to insure that compliance for the next Joint Commission visit will be achieved. g. Administrator's Salary Review: Motion by Mullan, seconded by Ewald, to set the level of compensation for the hospital Administrator for fiscal year 1980 as per attached agreement. All were in favor. Motion passed. Motion by Balke, seconded by Goebel, to adjourn. All were in favor. Motion passed. Meeting adjourned.at 9:00 PM. Respectfully submitted, Philip G'. Graves Norah Mullan Administrator Secretary PGG:lkz Page 2 of 2 1 -18 -80 (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 January 2, 1980 TO: Mayor and City Council FROM: City Engineer /Director of Public Works SUBJECT: Dutch Elm Removal - Lot 2, Block 2, Lakewood Terrace On June 26, 1978, a notification was sent to Mr. Arch Bonnema that he had two diseased trees on the above- referenced property. Subsequently, Mr. Bonnema did not sign the release form to have the City Contractor remove same. He, also, did not meet State Law and have the trees removed within the required 20 days. The City Staff then authorized removal by the City Contractor. Mr. Bonnema was then billed the cost of said removal, the amount being $453.00. Between the date of billing and October 1, 1979, he made three payments totaling $153.00. Being no further payments on October 5, 1979, the balance of $300.00 was certified to taxes. He has now contacted staff stating that from the information he had read, he expected to receive credit based on the formula the City used last year. This credit would have been $100.00 city money (based on a maximum of $50.00 per tree) and $201:21 DNR money (based on 57% of the balance). That total being $301.21 was in excess of the $300.00 balance and he made no further payments. The problem we have is as follows: 1. Mr. Bonnema did not release the tree to the City for removal in writing. 2. We have no record that he did so by telephone, which he claims. 3. The trees were not removed in proper time. Based on all of the above information, it is my opinion that Mr. Bonnema is not eligible for credit. I, therefore, request your decision on this matter before I notify him. Respectfully, CIITTJY� O/fF_ HUTCH,INNSSON /f Marlow V. Priebe Pv City Engineer /Dir. of Public Works cc: Mark Schnobrich Steve Cook Ken Merrill j Gary Plotz (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: January 22, 1980 TO: Mayor and Council FROM: Water Billing Department SUBJECT: Delinquent Water Accounts 02- 01250-00 07- 0900 -1 -00 Gingerbread House Lindsay Vallacher 209 Main St. S. 326 Fourth Ave. S.W. $54.24 $52.28 Promised to pay 01 -25 -80 02- 0280 -1 -00 Alton Wicklund 42- 0070 -1 -00 605 Main St. S. Frontier House $52.11 1125 Plaza 15 Promised to p'ay 02 -04 -80 $177.88 0 03-0060 -3-00 Michael Paulsen 325 Hassan St. S. $42.41 Promised to pay 01 -25 -80 05-0180 -0 -00 Christy's 18 Main St. N. $43.81 (612) 879 -2311 "I T Y OF HUTCHINSON WASHINGTON AVENUE WEST 3HINSON, MINN. 55350 MEMORANDUM DATE: January 14, 1980 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: LEAVE OF ABSENCE, HIRING OF REPLACEMENTS FOR DISPATCHER, POLICE DEPARTMENT Police Dispatcher Pam Isaacson has requested a 90 -day leave of absence, which may be granted by the City-Council according to our personnel policy. (See attached memo.) If this leave is granted, Chief O'Borsky would plan to increase the hours of the present relief dispatchers and also hire two new dispatchers who would work approximately 16 hours per week each during the leave period. The additional staff would help fill out the relief dispatch roster in the future to replace some individuals who are no longer available. Recommend approval to grant leave and advertise for part -time dispatchers. Startbng rate would be Grade II, Step 1, with a step increase given after some experience is- gained. Respectfully, � - s' Copy: Dean O'Borsky (7, C i TO: FROM: SUBJECT: DATE January 10, 1980 POLICE DEPARTMENT MEMORANDUM hiring or L part time aispatchhers We will be losing one of our full time dispatchers to maternity leave in 1980. I therefore request that we be allowed to hire two part time dispatchers to cover the loss. DATE: 1 -9 -80 POLICE DEPARTMENT =r: MEMORANDUM A TO: Chief O' Borsky FROM: Dispatcher Pam Isaacson SUBJECT: Maternity Leave I request a 90 day maternity leave of absence starting approximately July 20, 1980. The baby is due August 6, 1980. Pte,.., °'✓ 9 c, (612) 879 -2311 37T Y OF HUTCHINSON WASHINGTON AVENUE WEST FCHINSON, MINN. 55350 M E M O R A N D U M DATE: January 16, 1980 TO: _ _ _ Hutchinson City Council_ FROM: Planning Commission SUBJECT: --- Request for Rezoni n for property known as "Paden First Addition" from R -1 to C -4 Pursuant to Section 6.06, C -4 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is herebysubmiit ing its finding of fact and- ,recommend- ation with respect to the aforementioned request for rezoning. . HTtTnpy This property being the North one -half of the Southeast Quarter 6'f the Northeast Quarter of Section 12, Township 116 North, Range 30 West was recently annexed into the City limits: Since the surrounding property is zoned commercial, staff felt rezoning to C -4 would be appropriate. FINDINGS OF FACT N] 1. All annexed property entering the City comes in as R -1. 2. It was found by the Planning Commission that since the surrounding property is zoned commercial, it would be appropriate to rezone this area as C -4. 3. Notice was provided to surrounding property owners and a notice was published in the Hutchinson Leader on Friday, January 4, 1980. 4. No one was present to voice any objection to the change in zoning. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned property be rezoned to C -4, Fringe'Commercial District. Respectfully submitted, ,� J a �l' 1 Paul Christen, Chairman Hutchinson Planning Commission c W . !-il FADENS FIRST ADDITION - _ - -- 0 a; , (612) 879 -2311 .r."I T Y OF HUTCHINSON 'WASHINGTON AVENUE WEST TCHINSON, MINN. 55350 M E M O R A N D U M DATE: January 16, 1980 TO: _ _ _ Hutchinson City Council _ _ _ _ FROM: Planning Commission SUBJECT: _ _ _ Request for Rezoning for property owned by_ Richard Schmidtbauer from R -1, to R -;. Pursuant to Section 6.06, C -4 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its, finding of fact and recommend- ation with respect to the aforementioned request for rezoning. HISTORY The property being considered includes L:ots-0, P, Q, R, S and Registered Land Survey No. 1 located in Section 7 -Tll6N -R29W together with the West Half of County Road 25 abutting lots and the East 40' of Lot M and Lot N of Registered Land Survey No. 1 located in Section 7- T1 -16N -R29W. 0 FINDINGS OF FACT o 1. All annexed property entering the City comes in as R -1. 2. Since the adjacent property on two sides in zoned R -2, it would seem appropriate to have this newly annexed area also zoned R -2. 3. Notice was provided to surrounding property owners and a notice was published in the Hutchinson Leader on Friday, January 4, 1980. 4. No one was present to voice any objection to the change in zoning. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned property be rezoned from R -1, to R -2, Multiple Family Residence District. Respectfully submitted, Paul Christen, Chairman Hutchinson Planning Commission SCHMIDTBAUER'S PROPERTY (612 ) 879 -2311 i1 T Y OF HUTCHlfV SON WASHINGTON AVENUE WEST rCHINSON, MINN. 55350 M E M O R A N D U M DATE: _ _ _ January 16, 1980 _ _ TO: Hutchinson City Council _ _ FROM: Planning Commission___________________ SUBJECT: _ _ Request for Rezoning Property owned by -John Miller from R -1, to R -3 with a portion C-4- Pursuant to Section 6.06, C -4 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with respect to the aforementioned request for rezoning. HISTORY The rezoning of the following described property from R -1, Single Family District, To R -3, Multiple Family Residence District and a portion abutting Hwy # 7, C -4, Fringe Commercial District is being considered; The South 3/4 of the Northwest Quarter of the Southeast Quarter of Section 36, Township 117 North, Range 30 West, except the Westerly 20.00 feet thereof; lying P rtherly of a line parallel with and 300 feet Northerly of, as measured at right angles to, the centerline of trunk Highways 7 and 22. Zoning R -3, All that part of the above described land lying Northerly of a line parallel with and 440 feet Northerly of, as measured at right angles to, the centerline of Trunk Highways 7 and 22 Zoning C -4, All that part of the above described land lying South of a line parallel with and 440 feet Northerly of, as measured at right angles to, the centerline of Highways 7 and 22. FINDINGS OF FACT 1. All annexed property entering the City comes in as R -1. 2. Notice was provided to surrounding property owners and a notice was published in the Hutchinson Leader on Friday, January 4, 1980. 3. No one was present to voice any objection to the change in zoning. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned q Findings of Fact Continued Page 2 property be rezoned from R -1, Single Family District, to R -3, Multiple Family Residence District and a portion abutting Hwy. 7, C -4, Fringe Commercial District. JOHN MILLER'S PROPERTY .Z PROPOSED R ITT' -T T TIf� R -3 ZONING i Respectfully submitted, Paul Christen, Chairman Hutchinson Planning Commission _r «...�.� .I �. . V ..t (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: January 22, 1980 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: TRANSIT STAFF CHANGE One of our bus drivers, Nita Rea, is no longer available to drive Hutchmobile on a relief basis. (See attached letter.) At this time, we would plan to designate the senior driver, Marvin Latzig, to full time status due to his excellent work record. In addition, we would continue with two, or more part time drivers as previously. Approval is requested for the staff changes. Respectfully, 3 � /s ?o I Zees (/ 0 �•,�,� ��.,r�r -vim- of a � 1-, f REGULAR COUNCIL MEETING WATER & SEWER FUND 1979 Expenses January 22, 1980 Cash Drawer #4 postage $ .15 Coast to Coast supplies ' 9.21 Mn. Valley Testing water & sewage testing 158.00 Sparling rotary switch 162.14 Nott Co. repairs 36.35 McCarthy Well Co. repairs 758.50 Hutchinson Coop Oil tire repair 5.50 Ben Jerabek Machine repairs 61.67 $ 1,191.52 4980 Expenses Blue Cross Blue Shield medical insurance 236.46 Crown Life Ins. Co. dental insurance 11.80 Equitable Life Assurance long term disability 7.61 St. Paul Life Ins. co. life insurance 31.11 Hutch Mfg. & Sales repairs 268.05 Hutch Utilities computer charges & electricity 8880.77 L & P Supply Co. repairs & parts 33.00 United Bldg. Centers repairs 22.58 U.S. Postmaster postage for meter 1000.00 Van Waters & Rogers supplies 103.80 Mn. Wastewater Operators dues for 4 20.00 Industra Co. supplies 107.19 Davies Water Equipment Co. supplies 35.90 So. Central Dist. Operators registration fees for 2 20.00 Van Bergen & Markson supplies 146.55 Lillian Michaelis mileage 11.40 State Treasurer PERA - 192.15* State Treasurer Soc.Sec. Fund 1069.60* $ 12,197.97 0 GENERAL FUND 1979 Expenses Ruffridge Johnson Equipment switch- street $ 33.74 Burns Manor Nursing Home refund on comp. ins. 948.00 Harland Emans mileage -fire dept. 9.25 Earl Fitzloff mileage -fire dept. 5.25 Buhl Fogg referee - recreation 130.00 Rich Carlson referee - recreation 160.00 Brinkman Studio film & pictures - police 14.61 Cash Drawer #4 supplies etc. 48.85 Coast to Coast supplies- police- armory 3.33 Doby Inc. dozer work - street 9701.25 Henkes Cafe prisoner board - police 44.50 HAVTI work study students 259.01 Hutch Auto Body repairs - police 422.01 Hutch Comm. Hospital refund on comp.ins. 797.00 Hutch Comm. Hospital alcohol test & value for bag 47.77 Hutch Cafe meeting lunches- transit 70.65 Mikes Pro Shop recreation supplies 100.04 Xerox Corp. Dec. maintenance 152.47 35.18 Ben Jerabek Machine Shop repairs - police - street $ 12,982.91 -2- 1980 expenses Assn, of Metro Mun. levy limit workshop $ 18.50 John Ball hauling snow - street 158.63 Chamber of Commerce 1980 dues -adm, asst. 25.00 Mike Kirchoff breathalizer school 37.20 Kocks Jewelry 2 plates 15.40 St. Cloud State U. driver training course - police 40.00 David Skaar Studio picture 2.85 Y -B CB repair repairs- police 17.50 Karen Shaw refund on deposit- recreation 7.50 Koreen Quast skating instructor -arena 102.00 Judy Thunstrom skating instructor -arena 119.00 Uniforms Unlimited supplies -CSO- police 392.70 Warren Gorham & Lamont Inc. criminal law bulletin - police 48.00 Am. Welding Supplies supplies- street 11.75 Wm. Mattsfield registration fee 10.00 Shopke supplies - police 9.96 Dean O'Borsky meals 25.55 Floor Care Supply Co. floor mats= police 290.00 United Building Center supplies- street - airport -park 316.39 Quades repairs - c.hall- armory - police 161.92 Thelen Oil Co. aviation gas- airport 8946.77 Co. Treasurer d. 1. fees for county 67.00 Crow River Library Assn. 1st qtr. payment 9094.69 Culligan Water monthly service -fire -city hall 17.00 Dostale & Oleson Oil Co. heating oil- library 351.60 Dispatch- Pioneer Press subscription & classified ad- police 79.50 F. & E Sales & Service rebuilding check signer 278.50 Great Plains Supply Co. supplies - armory 50.40 Guardian Pest Control bug control -city hall 28.50 Home Bakery Inc. retirement cake 17.49 Hutch Landscapting tree removal -elm 800.00 Hutch Utilities electricity & street lites 9361.45 Henry Knacke sharpen saws o 20.00 Lloyd Schlueter car allowance- January 30.00 MRPA recreation dues 50.00 Madsen Ins. Agency Inc. workmens comp. insurance 9607.00 Ken Merrill mileage 42.18 Motorola Inc. repairs - police 218.25 Mpls State & Tribune subscription 23.40 McGarvey Coffee Inc. coffee - police 103.50 Ralph Neuman Jan. car allowance 35.00 Gary Plotz Jan. car allowance q 100.00 Pitney Bowes meter rental -3 months 45.75 U.S. Postmaster meter postage 1200.00 Ziemers Grovery board meetings 27.60 Elden Willard bldg. officials institute 53.15 Blue Cross /Shield medical insurance 4204.61 Crown Life Ins. Co. dental insurance 1212.70 Equitable Life Assn. Soc. longterm disability ins. 382.75 St. Paul Life Ins. Co. life insurance 466.65 State Treasurer PERA 2727.93* State Treasurer Soc.Sec. 10,855.76* University of Minnesota registration fees 85.00 Mpls Star classified ad- police 38.88 $ 62,432 .86 -3- OFF STREET PARKING Charles Bell 1st National Bank Citizens Bank MUNICIP AL LIQUOR STORE Old Peoria Co. Ed Phillips & Sons Griggs Cooper & Co. Persians Hutchinson Utilities Commissioner of Revenue Ed Phillips & Sons Old Peoria Co. Griggs Cooper & Co. Hutch Telephone Griggs Cooper & C9. servicing meters $ 162.50 interest on parking rev. bonds 1050.00 interest on revenue bonds 875.00 $ 2087.50 liquor & wine $:4093.96 ' liquor & wine 2302.02 liquor & wine 3742.67 paper for cash register 148.00 dec. utilities 500.93 Dec. sales taxes 4671.35 liquor & wine 1482.70 liquor & wine 1854.82 liquor & wine 2448.86 phone 30.43 liquor 7994.81 $ 29,270.55 January 21, 1980 To: Mayor Ralph Westlund and council members From: Bruce Peterson, council member I was not present at the January 8th council meeting because of a prior out -of- state business commitment. Before leaving, I reviewed the agenda that is prepared on the Friday before the meeting and felt assured nothing relative to the bond issue was to be considered. I also told Mayor Westlund I could not be at the first meeting. In view of the action taken by the "new" council to rescind the shopping mall bond authority, I want to make my position known. This action is diametrically opposed to our prior commitments and resolutions. This rescission ignors a huge amount of time, money and effort expended by the citizens of Hutchinson, council members, consultants and developers. The action may also be ill- advised from a legal standpoint and appears to be self - serving and for the benefit of very few in our community. Several things happened to me after that meeting, two of which revitalized my belief in and position to encourage the Developers Diversified bond issue. Firstly, a downtown businessman approached me and said "I guess we have you now..." I told him that if the downtown attitude continues, Hutchinson will be left without a development of any kind. His response was "...that's just fine." Secondly, I heard an interview on KDUZ with several members of the Hutchinson Chamber of Commerce. One member currently on the council discussed our system of "free enterprise" and how competition exemplifies that system. But one of the persons who favored the free enterprise and competitive system voted to rescind the bond authority of Developers Diversified. I believe in competition and free enterprise. That is why I supported the shopping center. Nothing was being accomplished on the downtown development and nothing may ever be accomplished when there is an attitude of self - protection. The council's action has effectively denied the citizens of Hutchinson over 400 job opportunities, increased shopping facilities and increased revenue. °Ironically, both the downtown and mall developments may be dead. One assassinated and one by- natural causes. Some people feel giving Developers Diversified bond authority gave them a financial advantage over the downtown businessman. This may be true, but certainly everyone was aware of this fact, and other pro's and con's, after months and months of meetings and discussion. In summary, I balanced the downtown interests against the interests of the citizens and Hutchinson as a whole. The citizens and city of Hutchinson would benefit if a shopping mall was completed. I feel the prior council commitments and resolutions are binding and publicly vote no to the resolution to rescind bonding authority to Developers Diversified. Respectfully submitted, Bruce Peterson r� r J!F till i III! ;�_' . Ate -g!�'6 a. IJe-, f league of minnesota cities January 7, 1980 T0: Mayors, Managers and Clerks in Member Cities (Please call to the attention of the council) JJ _ l M JAN �^ � o. 9Y .............- FOR 11, 8 \1_90 9z_V The League of Minnesota Cities and the Association of Metropolitan Municipalities are jointly sponsoring a mid - session Legislative Action Conference again this year, and we urge every member city to send representatives to the conference and reception for legislators on Wednesday, February 20. The program this year: Mid Morning - Legislative Policy Committee meetings, leaders as panel and guests • Luncheon Session - with Legislative guests . Two general afternoon sessions - 1) Governor Albert Quie invited, speaking on the constitutional amendments he proposes. 2) Labor relations address and a. question and answer session by the League lobbyists. From 5:30 to 7:30 p.m. the League of Minnesota Cities and the Association of Metropolitan Municipalities are inviting all legislators to be our guest for a reception. This will be an opportunity to make contact with local legislators and is a very important part of our lobbying effort. The conference this year will be held at the Holiday Inn, St. Paul located at 161 St. Anthony Street, St. Paul, Minnesota -- just off I94 at Marion Street exit near junction with 135, only blocks from the State Capitol. Also enclosed in this mailing is a registration form and we encourage you to pre- register, if it is possible for you to do so. The conference fee for city officials is $20 for any portion of the meeting. ° cerely, UO-ri U'd 0 , V Donald A. Slater Vern Peterson Executive Director Executive Director League of Minnesota Cities Association of Metropolitan Municipalities DAS:VP :kgj 300 hanover building, 4eO cedar street, saint paul, minnesota 55101 (61 21 222 -2e61 �! IIII 1 league of minnesota cities 1980 Legislative Action Conference co- sponsored by the League of Minnesota Cities and Association of Metropolitan Municipalities Wednesday, February 20 Holiday Inn -St. Paul 161 St. Anthony Street:, St. Paul Just off I94 at Marion Street exit near junction with I35. 9:45 a.m. to 11:30 a.m. - Legislative Policy Committee meetings 12:00 to 1:30 p.m. - General luncheon with panel of legislators 2:30 P.m. to 3:45 p.m. - General afternoon session with special guest speaker Governor Albert Quie 4:00 p.m. to 5:00.p.m. - Labor lRelations Address Ask the League lobbyist 5:30 p.m. to 7:30 p.m. - Reception for Minnesota Legislators --------------------------------------------------------------------------------------- - - - - -- - -- Mail to: Gayle L. Bortz 1980 LEGISLATIVE ACTION CONFERENCE League of Minnesota Cities Wednesday, February 20 480 Cedar Street • St. Paul, MN 55101 Please make reservation(s) for for the Legislative Action Conference. city Registration Fee -- $20 per registrant Check enclosed in the amount of $ The following persons will attend from my city: (Please print or type) NAME TITLE 3 -70 nanover building, 4130 cedar street, saint paul, minnesote 55101 [61 23 222 -2861 TECHNICAL ASSISTANCE AND RESEARCH SERVICE TRANSMITTAL FOR YOUR INFORMATION December Newsletter Vol. II - No. 12 Highlights of the Tax Increment Seminar for Attorneys The December 10, 1979 Tax Increment Financing Seminar for City Attorneys and Housing and Redevelopment Authority Counsels provided insight into the legal subtleties of tax increment financing. The program included a summary of the 1979 Minnesota Tax Increment Financing Act, the correct procedure for establishing a tax increment financing district, a discussion of general obligation and revenue bonding, the scope and history of redevelopment contracts and an overview of selected legal problems. The - procedural guidelines for establishing tax increment financing districts. are of great importance since the marketability of bonds to finance the public costs of a project depend upon the correctness and completeness of the legal procedure for establishing the district. The TARS staff has found that half the cities that have had problems in the implementation of tax increment financing districts have not followed the correct legal procedure and the bond counsel has thus rendered an unfavorable opinion, regarding the sale of bonds. The other half of the cities that have experienced tax increment problems have relied upon overzealous redevelopment projections from consultants thereby resulting in tax increment shortfalls - -in a given year. The notion of redevelopment contracts has taken on greater significance since agree- ments are now required in accordance with Section 5, Subd. 5 of the 1979 Minnesota Tax Increment Financing Act. The contract or agreement is designed to be a mech- anism for the developer -to share the risk of the project with the mun- icipality. The municipality had previously incurred all of the risk in marketing bonds and hoping increments would be sufficient to retire these bonds. A redevelopment part- nership will now be the method of securing a project as the city can ask the developer to post a letter of credit, a performance bond, deposit money in escrow or make up any tax increment deficiencies if the timing of the project is upset by the developer. Messrs. James Holmes and John Utley of the law firm of Holmes and Graven have pre- pared the necessary framework for redevelopment agreements. Hibbing - Stuntz Merger The City of Hibbing will increase in population and geographic size as of January 1, 1980 as a result of the annexation of Stuntz Township by the City of Hibbing. Hibbing, an iron ore rich city of 16,000, will see its population grow to 21,000 as a result of the merger and its area increased to 187 square miles. The annexation has sparked some controversy as many Stuntz residents wanted the merger question put to a referendum. The annexation was approved by the Minnesota Municipal Board and an appeal in District Court was rebuffed, but may still be appealed in the Supreme Court. However, if this second appeal is not filed or reviewed favorably, the annexation will be finalized. (OVER) LEAGUE OF MINNESOTA CITIES -2- December Activity The TARS staff completed the redevelopment plan and tax increment financing plan for the downtown are of the City of Hibbing. Hibbing approved the plans at a December 5, 1979 public hearing. Hibbing is the third city to establish a tax increment financing district in accordance with the 1979 Minnesota Tax Increment Financing Act. TARS has also commenced work on the Winona West End Neighborhood Revitalization tax . increment feasibility study. This study is the first step in initiating an overall comprehensive community development strategy.. TARS has been hired by the cities of Watertown, Deephaven and Robbinsdale to provide technical assistance in the area of tax increment financing. Watertown and Deephaven have hired TARS to prepare a feasibility study and downtown redevelopment and tax increment financing plans. Robbinsdale has retained TARS to determine the feasibility of a redevelopment project that will involve the construction of a bank in the down- town tax increment district. Richard Graves, Director .Walt Hartman, Staff Gary-Winter, Staff - editor 480 Cedar Street St. Paul, MN •55101 December 59 1979 HUTCHINSON, MINNESOTA 55350 1314 LO Itt F " M lV +�V I ' � s jV Enclosed is a copy of a request submitted to you by the �o�s�8ztZ925��t, Community Services Board for the Elderly that our "Board" en- dorsed over a year ago. As the planning and building of the new high rise comes closer, be advised that our position on the matter has not changed. We are truly thankful for the Senior Activity Center which is housed in the Old Armory and for the coordination of senior activities that is being done,` but the inadequacies in "the facility DO still exist - - -- -Lack of access for the handicapped probably being the tpost serious one. Please place this most "important matter high �en your list-of priorities for the near future. Sincerely, Emma Lake, c f.-�� Chairperson Senior Activity Center Advisory Board Publication No. 2041 Ordinance No. 559 of March 29. 1978. SENIOR ACTIVITY CENTER At present, the Senior Activity Center is housed at the Old Armory. The situation is certainly not an answer to an effective activity center for the elderly from a long - range point of view. A number of inadequacies exist in the present facility► including poor heat control, inadequate ventilation, poor sound conditions, lack of-access for the handicapped, etc. The list goes on and on! It is recommended that the city of Hutchinson consider serious negotiations with the developers involved in punning and building the new high rise for which land has recently been acquired, to combine a Senior Activity Center in this facility. This facility could house the croup coordination of all senior activities, nutrition program, health services, etc. Be it therefore our formal_ request that the city take steps to implement such a plan in their bu_1_ding proposal for the elderly. 0 .01"Jawr O� s DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT * k MINNEAPOLIS -ST. PAUL AREA OFFICE �o� `� S l l � 6400 FRANCE AVENUE SOUTH JA.141JyD MINNEAPOLIS, MINNESOTA 55435 REGION V N CO 19 0 JAJAN' 1 8 80 1�� N REPLY O R TO: FOR YOUR INFORMATION Gary D. Plotz, Administrative Assistant City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Mr. Plotz: Subject: Pre - approved Site Community Development Block Grant Program B -76 DN -27 -0012 Hutchinson, Minnesota This is in response to your January 8, 1980 letter confirming HUD's approval of the site acquired with Fiscal Year 1976 Community Development Block Grant funds as being an acceptable site for Section 8 elderly housing. The site, known as Block 15, Lots 1, 2, 6, 7, 8, 9, and 10, was inspected and given verbal approval by our office on March 22, 1978 as meeting HUD's criteria for neighborhood standards for elderly housing. Based on our Assisted Housing Allocation Plan, McLeod County is not a high priority area this fiscal year for elderly housing. Due to a limited amount of funds, we are unable to make Section 8 elderly (non - Section 202) funds available to your community. Perhaps in the future when additional funds are available, we could consider a proposal for the City of Hutchinson. If you have any questions concerning this matter, please contact Gerrie Lund at (612) 725 -4721. Sincerely, c-----Thomas T. Feeney Area Manager