The URL can be used to link to this page

cp09-09-1980 cHUTCHINSON CITY CALENDAR WEEK OF September 7 TO September 19801 WEDNESDAY -10- 9:30 A.M. - Planning Commis- sion Workshop at City Hall SUNDAY -7- GRANDPARENTS' DAY THURSDAY -11- ROSH HASHANAH M 0 N-DAY -8- 2:00 P.M. - Utilities Commissio Meeting 8:00 P.M. - Fire Department Meeting at City Hall FRIDAY -12- V 0 T E lift - - — — PRIMARY. ELECTION 8:00 P.M. - City Council Meetii at City Hall 1 i SATURDAY i -13- !� 1 1 . 1 AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 9, 1980 ,4 Call Meeting to Order - 8:00 P.M. A. Invocation - Father Germain Rademacher �3. Consideration of Minutes.- Regular Meeting of August 26, 1980 and Special Meeting of August 28, 1980 Action Motion to approve - Motion to approve as amended V14. Public Hearing - 8:30 P.M. (a) Consideration of Proposed Assessment Roll No. 86 Action - Motion to close hearing - Motion to reject - Motion to waive reading and adopt Resolution adopting Assessment Roll 5. Communications, Requests and Petitions V(a) Consideration of Request for George Field to Attend Minnesota State Fire Chiefs Conference October 15 -18, 1980 Action - Motion to approve - Motion to reject 44(b) Consideration of Request for Prizes, Banner and Proclamation for Fire Prevention Week Action - Motion to approve Motion to reject V(c) Consideration of Request for Doug Meier, Larry Karg, Duane Dasher, and Eldon Bankeim to Attend High Boiler Pressure Seminar Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances xAa) Ordinance No. 17/80 - An Ordinance to Vacate An Alley In Block 15, S 1/2 City, N 132' Action - Motion to reject - Motion to waive second reading and adopt 7. Reports of Officers, Boards and Commissions V/(a) Building Official's Monthly Report - August 1980 Action - Order by Mayor received for filing S COUNCIL AGENDA SEPTEMBER 9, 1980 v(b) Minutes of Tree Board dated August 19, 1980 Action - Order by Mayor received for filing 4c) Minutes of Transportation Board dated June 18, 1980 Action - Order by Mayor received for filing 8. Unfinished Business ,/(a) Consideration of Assessment Roll No. 79, Item No. 17, for Patrick M. Mikulecky (DEFERRED AUGUST 26, 1980) Actio n - V6) Consideration of Request by Clarence Freitag to Sell Westerly 150 Feet of Lot 81, Lynn Addition with Easement for Ingress and Egress to Lynn Road (DEFERRED AUGUST 26, 1980) Action - Motion to reject - Motion to approve with restrictions 9. New Business ✓(a) Considertion of Application for Cigarette License by Carol Fransen Action - Motion to reject - Motion to issue license �0- Miscellaneous (a) Communications from Clerk -City Administrator 11. Claims, Appropriations and Contract Payments ,�a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment -2- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 9, 1980 6. Resolutions and Ordinances ✓(b) Resolution No. 6613 - Resolution Authorizing Substitution of Securities to Firstate Federal Savings & Loan Association of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business V(c) Consideration of Request for Conditional Use Permit (PUD Amendment) submitted by Eldred Miller with favorable recommendation of Planning Commission, with contingencies (DEFERRED AUGUST 26, 1980) P) Action - Mot�on to reject - Motion to waive reading and adopt Resolution 9. New ines -�b) Consideration of Hiring Part -Time Clerk for Liquor Store Action - Motion to reject - Motion to approve employment "(/c) Consideration of Stop Sign at Merrill Avenue and Madson Street Action - Motion to reject - Motion to waive first reading of Ordinance and set second reading for September 23, 1980 y�d) Consideration of Part -Time Personnel for Parks & Recreation Department Action - Motion to reject - Motion to approve employment ,/(e/) Consideration of Lease Agreement with Dr. Kenneth H. Peterson, Tenant In: Medical Office Building j Action - Motion to reject - Motion to authorize signing lease agreement (f) Consideration of Public Hearing On Amending Area Number 2 of Development District Number 4 Action - Motion to reject - Motion to set public hearing for October 14, 1980 at 8:00 P.M. - Motion to waive reading and adopt Resolution MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 26, 1980 1. CALL TO ORDER Mayor Westlund called the meeting to order at 7:30 P.M., with the following mem- bers present: Aldermen Peterson, Lueneburg, Gruenhagen, and Beatty, in addition to Mayor Westlund. Absent: None. Also Present: City Administrator Plotz, City Engineer Priebe, and City Attorney Schantzen. 2. INVOCATION The invocation was presented by Reverend Maynard Johnson of the Shalom Baptist Church. 3. MINUTES The minutes of the Special and Regular Meetings of August 12, 1980 and Special Workshop Meeting of August 25, 1980 were approved as presented upon motion by Ald- erman Lueneburg, seconded by Alderman Gruenhagen and unanimously carried. 4. PUBLIC HEARING - 8:00 P.M. At 8:00 P.M. Mayor Westlund called to order the Public Hearing on the proposed Assessment Rolls 79 -85. City Administrator Plotz explained the procedure for paying the assessment costs. He further pointed out the interest rate per annum on the unpaid balance of the assessments will be 7%. Assessment Rolls No. 79, 80, 81, 82, 83, 84 and 85 shall all be payable in equal annual installments extending over a period of 10 years. It was moved by Alderman Beatty, seconded by Alderman Gruenhagen, to approve the 7% interest rate on the Assessment Rolls No. 79, 80, 81, 82, 83, 84 and 85. Mo- tion unanimously carried. (a) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 79 Mayor Westlund read Publication No. 2324, Notice of Hearing On Proposed Assess- ment, Assessment Roll No. 79, Project 79 -03. He then asked if there was any- one present wishing to be heard. Wi COUNCIL MINUTES AUGUST 26, 1980 Pat Mikulecky 385 Connecticut (Hilltop Addn.) Marlow Priebe City Engineer Referred to April 10, 1979 Council meeting St. at which time the 1979 Improvement Projects were approved and a public hearing date set. Stated the project was listed for curb and gutter, with no mention of- driveway apron; however, the assessment lists curb and gut- ter and appurtenances. Felt the wording should be the same on both notices. Won- dered if he had to pay for the driveway panel; the bill should be for what they were notified of. His assessment was for $437.35 for a driveway panel, but a local contractor could do it for a savings of $202.35. �w. Requested a copy of the minutes from the April 10, 1979 Council meeting. Felt the tax payer should be informed and not go by the policy of what was always done. Had been told by an attorney that if anything is added on later, it could not be assessed. Commented driveway panels are placed where there are driveways in place. This is part of the project and is not listed; it has always been done this way. Curb cuts are part of, curb and gutter. Mike Stewart Commented on Mr. Mikulecky's remarks and 400 Connecticut St. stated he had a similar situation. He had no information on an apron, but came home one day and it was already in. He had no say on the matter and was not con- tacted for location. He had attended the public hearing and nothing was said about an apron, only curb and gutter. Marlow Priebe City policy is to contact everyone for City Engineer location of the apron. Atkinson was the contractor for the project. If no one is reachable, the apron is put in as close as possible as to where the driveway is in. It is not feasible to consider panels as part of the project since some property does not have driveway panels. The sub- division agreement calls for all the im- provements. -2- COUNCIL MINUTES AUGUST 26, 1980 Mayor Westlund Pointed out to keep in mind that on all subdivisions, this is required when the developer enters into agreement. Develop- ment includes all these items. Suggested discussing this matter further following the Council meeting. (b) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 80 Mayor Westlund called the hearing on proposed Assessment Roll No. 80, Project 79 -01 & 79 -07, with the reading of Publication No. 2322. There was no one present who wished to be.heard. (c) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 81 Mayor Westlund called the hearing on proposed Assessment Roll No. 81, Project 79 -02 & 79 -08, with the reading of Publication No. 2323. Richard Schmidtbauer Stated he felt the assessed cost for the 215 Echo Drive (Apts.) storm sewer was high since this was the second time in five years it had been put in. He also felt the two apartment buildings and bank in the area were the cause for the line being put in. _ Marlow Priebe Stated that at time the public hearing City Engineer was held on the project, it was pointed out the line was for residential useage of land area. Since that time more de- velopment and parking has required an additional line for the area to handle the water, and the line on the west side of the street was added to connect to an existing line. Cost was based on area served and pro- rated accordingly on a square foot basis. It is higher than when the storm sewer originally went in in 1969 as costs have risen. The apartment buildings were not the reason for the new line, but rather because of the flooding problem on the street caused by backup in the line system. -3- COUNCIL MINUTES AUGUST 26, 1980 (d) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 82 Mayor Westlund called the hearing on proposed Assessment Roll No. 82, Project 79 -04, with the reading of Publication No. 2325. Bernie Knutson Stated he had a lot an Michigan Street Sioux Hills where Lynn Card Co. is located. Raised a question on the storm sewer and where it went. Commented that the line drains the park area and wondered if the busi- nesses should be assessed for the entire amount or pro -rated between Card Co. and Hands, Inc. He had discussed the7Nut line with the City and thought drainage should be done. Now he was paying =the entire bill, and the line was draiWng two properties, his and Hands, Ina= Marlow Priebe Stated the storm sewer line goes between City Engineer Hands, Inc. and Lynn Card Co. He further pointed out it was Mr. Knutson's request to put in the line. If there is future development in the area, the City will try to put a sewer line charge on for liiAld- ing in that area. (e) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 83 Mayor Westlund called the hearing on proposed Assessment Roll No. 83, Project 78-05, with the reading of Publication No. 2326. There was no one present who wished to be heard. (f) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 84 Mayor Westlund called the hearing on proposed Assessment Roll No. 849 Project 79 -05, with the reading of Publication No. 2327. There was no one present who wished to be heard. (g) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 85 Mayor Westlund called the hearing on proposed Assessment Roll No. 85, Project 79 -06, with the reading of Publication No. 2328. There was no one present who wished to be heard. It was moved by Alderman Lueneburg to declare the hearings closed at 8:55 P.M. Seconded by Alderman Beatty, the motion unanimously carried. -4- COUNCIL MINUTES AUGUST 26, 1980 RESOLUTION NO. 6606 It was moved by Alderman Lueneburg, seconded by Alderman Peterson, to waive reading and adopt Resolution No. 6606 entitled Adopting Assessment Roll No. 79, Project 79 -03, with the exception of Item No 17 for assessment to Pat- rick M. Mikulecky, which will be referred to the next Council meeting. Mo- tion carried unanimously. RESOLUTION NO. 6607 It was moved by Alderman Beatty, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6607 entitled Adopting Assessment Roll No. 80, Project 79 -01 & 79 -07. Motion carried unanimously. RESOLUTION NO. 6608 It was moved by Alderman Beatty, seconded by Alderman Peterson, to waive reading and adopt Resolution No. 6608 entitled Adopting Assessment Roll No. 81, Project 79 -02 & 79 -08. Motion carried, with Alderman Gruenhagen abstain- ing from voting. RESOLUTION NO. 6609 It was moved by Alderman Lueneburg, seconded by Alderman Beatty, to waive reading and adopt Resolution No. 6609 entitled Adopting Assessment Roll No. 82, Project 79 -04, with the exception of Items No. 11 and 46 assessed to Lynn Card Co. and Hands Inc. respectively.for storm sewer only. Motion car- ried unanimously. RESOLUTION NO. 6610 It was moved by Alderman Beatty, seconded by Alderman Peterson, to waive read- ing and adopt Resolution No. 6610 entitled Adopting Assessment Roll No. 83, Project 78 -05. Motion carried unanimously. RESOLUTION NO. 6611 It was moved by Alderman Beatty, seconded by Alderman Peterson, to waive read- ing and adopt Resolution No. 6611 entitled Adopting Assessment Roll No. 84, Project 79 -05. Motion carried unanimously. RESOLUTION NO. 6612 It was moved by Alderman Beatty, seconded by Alderman Peterson, to waive read- ing and adopt Resolution No. 6612 entitled Adopting Assessment Roll No. 85, Project 79 -06. Motion carried unanimously. M12 COUNCIL MINUTES AUGUST 26, 1980 (h) CONSIDERATION OF PROPOSED USE OF REVENUE SHARING - 8:30 P.M. The public hearing was called to order at 10:25 P.M. with the reading of Publication No. 2329, Notice of Public Hearing On Proposed Use of Revenue Sharing,by Mayor Westlund. Betty Witcher, representing the senior citizens, and JoAnn Gehlen, Senior Citizens Coordinator, appeared before the Council. Mrs. Witcher reported that effective June 30, 1981 the funding from the Older Americans Act will no longer be available for their program. Also, on Octo- ber 1, 1980 the activities funded through the Nutrition program will no longer be funded. Therefore, there is a need for local and county funding to support the present programs. They are working toward a goal of a common Center for senior people. Since funds are needed, an application could be submitted to the Older Americans for a 3 -B Multi- Purpose Center Grant. However, there will be need for a salaried Coordinator and equipment. Therefore, it was requested the Council consider money from the Revenue Funds for the Senior Citizens .Cen- ter. JoAnn Gehlen stated most people see the "fun" part of the activities, which are self- supporting. Volunteer drivers are needed, with 85% of the out -of- town trips for referrals and medical reasons. The Senior Center offers a cen- tral location for people to obtain needed information about various available services. a "" Mayor Westlund concurred there was a need for a Center for the senior people. He felt the proposed elderly high rise was the best location for the Center. He further expressed concern that federal funds are expiring by a certain date. The programs were established by another outside group. Now the federal and state governmental programs are being dropped onto the local government. The programs are necessary, but the funds may not be available to support them. He then suggested they apply for any available grants. It was moved by Alderman Beatty to close the hearing at 10:35 P.M. Seconded by Alderman Lueneburg, the motion unanimously carried. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATES BY MRS. CHRISTINE HAKEL Following discussion, the motion was made by Alderman Gruenhagen to approve reduced rates for Mrs. Christine Hakel. The motion was seconded by Alderman Beatty and carried unanimously. (b) CONSIDERATION OF REQUEST FOR DICK NAGY TO ATTEND AMERICAN WATER WORKS ASSOCIATION CONFERENCE OCTOBER 1 -3, 1980 COUNCIL MINUTES AUGUST 26, 1980 After discussion, Alderman Beatty moved to approve Dick Nagy attending the Water Works Conference. Seconded by Alderman Lueneburg, the motion carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6597 - RESOLUTION OF APPRECIATION (HOWARD P. QUADE) Following discussion, it was moved by Alderman Beatty, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6597 entitled Resolution of Appreciation. Motion carried unanimously. (b) RESOLUTION NO. 6598 - RESOLUTION OF APPRECIATION (RUTH ENGEL) After discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6598 entitled Resolution of Appreciation. Motion unanimously carried. (c) RESOLUTION NO. 6601 - TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND Following discussion, Alderman Gruenhagen moved to waive reading and adopt Resolution No. 6601 entitled Transferring $10,000 from Liquor Store to Gen- eral Fund. Seconded by Alderman Beatty, the motion carried unanimously. (d) RESOLUTION NO. 6602 - RESOLUTION AUTHORIZING SUBSTITUTION OF SECURITIES TO CITIZENS BANK & TRUST CO. OF HUTCHINSON, MINNESOTA After discussion, it was moved by Alderman Beatty to waive reading and adopt Resolution No. 6602 entitled Resolution Authorizing Substitution of Securi- ties to Citizens Bank & Trust Co. of Hutchinson, Minnesota. The motion was geconded by Alderman Gruenhagen and unanimously carried. (e) RESOLUTION NO. 6600 - RESOLUTION OF AGREEMENT WITH MINNESOTA DEPARTMENT OF NATURAL RESOURCES FOR ELM WOOD UTILIZATION PROJECT Following discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Reso- lution No. 6600 entitled Resolution of Agreement with Minnesota Department of Natural Resources for Elm Wood Utilization Project. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - JULY 1980 There being no discussion, the report was ordered by the Mayor to be received for filing. -7- COUNCIL MINUTES AUGUST 26, 1980 (b) MINUTES OF TREE BOARD DATED JULY 22, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF AIRPORT COMMISSION DATED AUGUST 13, 1980 There being no .discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF NURSING HOME BOARD DATED JULY 17, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (e) MINUTES OF PLANNING COMMISSION DATED JULY 15, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF PURCHASE OF BLOOD GAS MACHINE FOR HOSPITAL (DEFERRED 6- X24 -80) The Hutchinson Community Hospital has requested approval to purchase a Corning 165/2 blood gas analyzer in the amount of $6,700 from Corning Medical. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty, to approve the purchase of the blood gas machine for the Hospital. Motion carried unani- mously. (b) CONSIDERATION OF AWARDING BID FOR CONCRETING EXISTING PARKING LOT AT HOSPITAL (DEFERRED AUGUST 12, 1980) Bids were opened on August 12, 1980 for concreting the existing parking lot at the Hospital. It was recommended to award the bid to the Jim Hanson Con- struction in the amount of $12,775 for providing concrete in the Medical Of- fice Building parking lot. The motion was made by Alderman Gruenhagen to award the bid to the Jim Han- son Construction for concrete work at the Hospital. Seconded by Alderman Beatty, the motion unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF APPLICATION FOR RETAIL "ON SALE" NON - INTOXICATING MALT LIQUOR LICENSE BY T. L. SCALAWAGS so COUNCIL MINUTES AUGUST 26, 1980 Following discussion, the motion was made by Alderman Lueneburg, seconded by Alderman Beatty and unanimously carried, to issue a Retail "On Sale" Non - Intoxicating Malt Liquor License to T. L. Scalawags. (b) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS A copy of the letter sent to all delinquent account holders was read by the Mayor. He then inquired if there was anyone present who wished to be heard regarding his /her account. There was no response. Discussion was given to the outstanding bill for Trails End, Inc. The water has been shut off in the building, but it has not been turned off in the street. A letter was received from Attorney McGraw stating the amount will be paid by December 1, 1980. The City has the option to certify the account to taxes or accept the letter as proof of payment by stated date. It was the consensus of the Council to accept the letter. It was moved by Alderman Beatty to discontinue service on September 2, 1980 at 1:00 P.M. as recommended by staff, for the following unpaid water accounts: 04- 1105 -9 -00, 05- 0765 -2 -00, 08- 0545 -0 -00, 12- 1015 -2 -00, 20 -0065- 0-00; with the exception of account No. 02- 0645 -2 -00 which will be paid by December 1, 1980 as stated in letter; all other unpaid accounts will be cer- tified to taxes in October, 1980. The motion was seconded by Alderman Gruen - hagen and carried unanimously. (c) CONSIDERATION OF CHANGING CITY COUNCIL MEETING TIME TO 8:00 P.M. ON SEPTEMBER 9, 1980 Inasmuch as September 9, 1980 will be a State Primary Election day, it will be necessary to change the meeting time for the City Council to 8:00 P.M. on said date. The motion was made by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to approve the change in meeting time to 8:00 P.M. on September 9, 1980. (d) CONSIDERATION OF 1979 ASSESSMENT ROLL NO. 86 City Engineer Priebe reported that Project 79 -02 was for trunk storm sewer and appurtenances in Clifton Heights. The work was started last year and completed this year. It was his recommendation to set the public hearing date for September 9, 1980 at 8:30 P.M. Following discussion, it was moved by Alderman Beatty to waive reading and adopt Resolution No. 6595 entitled Declaring Cost to Be Assessed and Order- ing Preparation of Proposed Assessment, Assessment Roll 86, Project 79 -02, Clifton Heights. Seconded by Alderman Lueneburg, the motion unanimously carried. -9- COUNCIL MINUTES AUGUST 26, 1980 It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6596 entitled For Hear- ing on Proposed Assessment, Assessment Roll 86, Project 79 -02, Clifton Heights. (e) CONSIDERATION OF DEFERRED COMPENSATION PLAN City Administrator Plotz reported that six or seven years ago a plan was authorized by the Council to allow City employees to enter into deferred com- pensation that would be tax exempt up to $7,500. He pointed out the Deferred Compensation Plan is not an exclusive plan. Following discussion, Alderman Beatty moved to authorize the Mayor and City Clerk to sign the Deferred Compensation Plan. The motion was seconded by Alderman Lueneburg and carried unanimously. (f) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT (PUD AMENDMENT) SUBMITTED BY ELDRED MILLER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION, WITH CONTINGENCIES -- City Engineer Priebe explained the PUD amendment was made to allow five build- ings of two units instead of the original plan of one building of eight units, to be located on lots 1 -10 of Stoney Point Addition. At the public hearing held by the Planning Commission, there was opposition by the members of the Townhouse Association to the change in the original plan. Alderman Beatty stated the concept was acceptable to the Planning Commission, and the parties involved seemed to be able to reach an agreement within the proposed plan. After discussion, the motion was made by Alderman Gruenhagen to table the matter to enable the parties to reach an agreement prior to Council approval. Seconded by'Alderman Lueneburg, the motion unanimously carried. (g) CONSIDERATION OF REQUEST FOR DETERMINING THE FRONT AND SIDE YARDS FOR LOT 12, BLOCK 4, STONEY POINT ADDITION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Administrator Plotz reported a public hearing was held by the Planning Commission with no opposition to changing the front yard on Lot 12, Block 4, Stoney Point Addition to Allen Street. Following discussion, it was moved by Alderman Beatty, seconded by Alderman Gruenhagen, to approve the change in front and side yards. Motion carried unanimously. (h) CONSIDERATION OF REQUEST TO MOVE TRAILER HOUSE ENTRANCE INTO MOBILE HOME PARK -10- COUNCIL MINUTES AUGUST 26, 1980 Jeraldine Rohrbach requested permission to move a 6' x 12' structure to Lot 82, Country Club Terrace to be used as an entrance to a mobile'-home. The Building Official recommended approval, with the following stipulations: 1. If heated, provide separate heating facilities • 2. Electrical service to be of a separate source than that of the mobile home 3. Provide adequate foundation blocking and anchoring 4. Make application and receive approval for all required permits relative to moving and installation of structure After discussion, Alderman Gruenhagen moved to approve the request, with the above - stated stipulations. Seconded by Alderman Beatty, the motion car- ried unanimously. (i) CONSIDERATION OF FINANCING PROPOSED SENIOR CITIZENS CENTER City Administrator Plotz commented there were several items to discuss re- garding the Senior Citizens Center, and they -were all related to each other. Attorney Jack Hoeschler, of Doherty, Rumble & Butler Law Firm, presented the plan for the elderly high rise building. The seven - story structure will have parking on the south side for the Senior Citizens Center, which will be lo- cated on first floor. The north and south sides of the building will have no windows for safety reasons. There will be three handicapped units in the complex. The final plan will be submitted to HUD on September 15, 1980, at a 7 -1/2% interest rate. Mr. Hoeschler pointed out the three items needed tonight are: 1) approval of the site plan, 2) Conditional Use Permit for zoning district, and 3) vacation of the north 132 feet of alley. Mr. Plotz stated the Senior Citizens Center would be the responsibility of the City, while the building itself would be the responsibility of the de- veloper. Therefore, financing is needed for the Center and parking lot. The sale of the property to the developer at $1,000 per unit ($62,000) would help pay for the cost of the Center. However, the estimated total cost, not including draperies and some furniture, would be $365,070. Discussion was given to tax increment financing. Mr. Plotz will ask Bill Fahey of Ehlers & Associates to prepare a financial report. -11- COUNCIL MINUTES AUGUST 26, 1980 City Administrator Plotz reported there are two other projects that the tim- ing coincides with the high rise project. First, the Farmers Elevator will be making track improvement by putting in a railroad spur at Industrial Park this fall in the amount of $100,000. City Engineer Priebe presented a drawing of the area at Industrial Park where the railroad line would be built. He pointed out the motel project will need the entire area with the railroad track removed. This will require additional trackage to Industrial Park. He then showed where the new line would connect at the Farmers Elevator, and the City would be making a right - of -way negotiation with the railroad. Mr. Ray Zimmerman, Elevator Manager, stated the railroad has offered a new rate for 54 railroad cars. This will require a third track to be insta -Iled, besides excessive switching. The Elevator will need about 4,700 feet of trackage for their operation. If they have to give up "B" to "C" trackx-it would require two additional tracks and a car mover. By the end of the - -week Mr. Zimmerman expected to have plans back from the railroad and contrac4ors as to what could and could not be done regarding track. Mayor Westlund stated the motel project is not definite at this time, but it is possible something else would be built on the site. In that case, the railroad track would still have to be removed. Since a bond will be floated, it might be possible to include the railroad spur line. Administrator Plotz reported on the proposed location for the Historical Society. Mr. Weseloh has offered to sell 44 front feet of Main Street prop- erty to the City for $24,000. The Chamber of Commerce thought this additional footage plus their own property would make a potential site for a combined project with the Society. Since the site is located in the flood plain, it would require a permit from the Planning Commission and subject to review. Alderman Beatty reported he had attended a meeting recently where several alternatives had been discussed for the joint venture between the Chamber of Commerce and Historical Society. It was suggested that the financing for this project could be included in the tax increment bond. It was recommended that the City Administrator be authorized to work with the financial consultants in setting up a tax increment bond for the follow- ing four projects: 1) $300,000 - Senior Citizens Center 2) Purchase of Two Lots 3) Railroad Spur Line 4) $24,000 - Weseloh Property -12- COUNCIL MINUTES AUGUST 26, 1980 Alderman Beatty moved to authorize the City Administrator and financial con- sultants to prepare a preliminary financial report and tax increment resolu- tions for the four aforementioned projects. Seconded by Alderman Lueneburg, the motion unanimously carried. (j) CONSIDERATION OF CITY PURCHASING TWO HOUSES ADJACENT TO NEW ELDERLY BUILDING Extensive discussion was given to the location of the high rise building on the site and the parking area; also, whether or not the City could justify purchasing the two available lots adjacent to the elderly high rise building. It was the consensus of the Council to favor purchasing the two houses if the project could support the cost and HUD would approve moving the building back about 15 feet on the lot to the alley line. Administrator Plotz commented that at the next Council meeting the process would begin on public hearings to expand the tax increment district to square it off. He further reported he had talked to MHFA, and they liked the idea of improving the landscaping around the high rise building. It will have to be understood by the property owners that there are time constraints of No- vember 1, 1980 to move the houses. Both property owners, Anthony Forcier (136 Adams Street South — Parcel 155, Lot 4, except S 4', S 1/2 City) and Michael Guetter (126 Adams Street South - Parcel 154, Lot 3, S 1/2 City) were agreeable to selling, with a 90-day notice to move and waiving of the time limit. Both parties were offered 60 -day options for $50,000 per parcel, including the potential homestead relocation payment of $15,000 and a contractual right to the property by a set date. It was moved by Alderman Beatty that the City enter into agreements with the two property owners to acquire properties to enhance the site of the high rise, with an option for 60 days with intent to purchase. Seconded by Ald- erman Gruenhagen, the motion carried unanimously. (k) CONSIDERATION OF PURCHASE OF NEW CEMETERY MOWER It was recommended that a Gravely mower be purchased from Felska Garage for $2,073.00, plus freight. Following discussion, the motion was made by Alderman Beatty to approve the purchase. Seconded by Alderman Gruenhagen, the motion carried unanimously. (1) CONSIDERATION OF REQUEST BY CLARENCE FREITAG TO SELL WESTERLY 150 FEET OF LOT 81, LYNN ADDITION WITH EASEMENT FOR INGRESS AND EGRESS TO LYNN ROAD City Engineer Priebe reported he had viewed the site subsequent to the Plan- ning Commission meeting, and he had also received several telephone calls from people in the area. His recommendation was to withhold final approval -13- COUNCIL MINUTES AUGUST 26, 1980 until the survey of the two parcels had been completed. The survey will re- veal if there will be any drainage problems in conjunction with the proposed construction. Mr. John Swanson, 547 Milwaukee, expressed concern about what might happen to the valuation of the surrounding property. His biggest concern, however, was congestion in that area. He stated he didn't want his house abutted up against other houses. The house on the back lot will be deadlocked on three sides, with an east exit. There may be some water problems that would affect Jan Cumming- and him. He also wondered where the snow would be piled during the winter months. Mr. Gerhard Bahr, 590 Lynn Road, was concerned about fire, as it would be difficult for the fire truck to get into the back lot. He also wondered - -if there might be a problem when the present property owner decided to sell'the lot with an easement on it. Mr. Bahr felt snow removal and parking could create a problem. Fire Marshal Field had two concerns: 1) blockage of driveway and dead end, and 2) house number on house would be remote from designated street and could cause confusion and problem for ambulance, fire, etc. There is an ordinance which states street numbers must be readily visible from the street. They could, however, be placed on the mail box or a building rather than the house. Mayor Westlund stated there was nothing in the building ordinance to prevent a person from building a house on the back lot, but there were several items to take into consideration and resolve. He, too, expressed concern for fire protection to the back structure. Also, parking in the driveway could be a problem. It would be better for the owner of the back lot to also own the driveway and the owner of the front lot have an easement to it. City Engineer Priebe pointed out the closest fire hydrant is _south of the southwest corner of the property, and the hydrant would be accessible for the fire hoses to reach the house in the event of fire. Alderman Gruenhagen made the motion to table the matter until the next meet- ing for further review between the owners and City Engineer to discuss re- strictions and stipulation that the driveway of easterly lot be owned by the owner of westerly lot. Seconded by Alderman Peterson, the motion unanimously carried. (m) CONSIDERATION OF REQUEST FOR VACATION OF ALLEY SUBMITTED BY CITY OF HUTCHINSON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Administrator Plotz reported it was necessary to vacate the alley at the rear of the high rise site, and the property owners and Planning Commis- sion had approved the alley vacation. The alley could be vacated for either the north 132 feet or for the entire alley. If the City purchases the two adjacent lots to the high rise, it will be necessary to change the boundary of Tax Increment A r e a No. 2. to include them. -14- COUNCIL MINUTES AUGUST 26, 1980 MHFA gave approval to the site plan presented to them, but they questioned the large amount of parking space and limited amount of green area around the structure. If the City purchased the two adjacent lots and moved the complex back to the east to allow more frontage, the developer would need to be informed immediately. The final plan goes to HUD on Septembler 15, 1980, and the excavation permit would require a change in the boundary line. It was reported that part of the high rise building would be outside of the Tax Increment A r e a No. 2 if the boundary was not changed to include the two additional lots. Therefore, public hearings will need to be held within 60 days with the School and County. After discussion, Alderman Gruenhagen moved to vacate the north 132 feet of alley, with balance of alley vacation contingent upon the purchase of two properties. Seconded by Alderman Peterson, the motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Peterson, to waive first reading of Ordinance No. 17/80 entitled An Ordinance to Vacate An Alley In Block 15, S 1/2 City, N 132' and set second reading for September 9, 1980. It was moved by Alderman Beatty to accept the elderly high rise project as presented to the City Council and waive reading and adopt Resolution No. 6605 entitled Resolution Approving Elderly High Rise Site Plan. The motion was seconded by Alderman Lueneburg and unanimously carried. It was moved by Alderman Lueneburg to authorize the City Administrator to take the necessary action to amend the boundary of A re a No. 2 to accom- plish the change of boundary lines and to set public hearing at earliest legal date. Seconded by Alderman Beatty, the motion carried unanimously. (n) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY CITY OF HUTCHINSON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION In conjunction with the elderly high rise project, it was necessary for the City of Hutchinson to obtain a Conditional Use Permit to allow the senior cit- izens high rise and senior citizens activity center to be located in a C -3 zone. Following discussion, the motion was made by Alderman Beatty, seconded by Alderman Lueneburg and unanimously carried, to waive reading and adopt Reso- lution No. 6603 entitled Resolution Granting Conditional Use Permit under Sec- tion 6.07, C.5 of Zoning Ordinance No. 464 to Allow Senior Citizens High Rise and Senior Citizens Activity Center to Be Located In C -3 Zone. (o) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY SWANKE MOTORS WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, Alderman Gruenhagen moved to waive reading and adopt -15- COUNCIL MINUTES AUGUST 26, 1980 Resolution No. 6604 entitled Resolution Granting Conditional Use Permit under Section 6.07, C.5 of Zoning Ordinance No. 464 to Allow Display and Sale of New and Used Vehicles. The motion was seconded by Alderman Beatty and carried unanimously. (p) CONSIDERATION OF STORAGE BUILDING TO BE CONSTRUCTED BY RONALD WHITE WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION The proposed 40' x 75' storage building to be constructed by Ronald White would be outside the City limits. Since the building would not be compatible with the present or future land use in the Comprehensive Plan, the Planning Commission recommended rejecting it. Following discussion, Alderman Beatty moved to reject the storage building as recommended by the Planning Commission. Seconded by Alderman Luenebuig, the motion unanimously carried. its (q) CONSIDERATION OF RESIGNATION OF RITA BURT, LIQUOR STORE CLERK After discussion, it was moved by Alderman Beatty, seconded by Alderman Gruen - hagen and carried unanimously, to accept the resignation of Rita Burt, effec- tive September 8, 1980. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -CITY ADMINISTRATOR City Administrator Plotz reported the City will be sponsoring an auction on September 11, 1980, 5:30 P.M., at the Street Garage to sell surplus and used equipment not in use. The monies received will go into the general fund. Everyone was reminded of the Appreciation Picnic to be held Wednesday, Aug- ust 27, 1980. Also, mention was made of the Directors Meeting at 7:00 A.M. and Department Heads meeting at 8:00 A.M. on Thursday morning, August 28. Mr. Plotz made reference to the letter received from the League of Minnesota Cities regarding the Governor's reduction in local government aid. The 1980- 1981 City reductions will amount to 8.3 %. Final determination of the aid re- duction program has not been made yet. (b) COMMUNICATIONS FROM ALDERMAN BEATTY Alderman Beatty informed the Council the firemen would like to hold a meeting to discuss a new referendum for a Fire Hall, possibly for spring of 1981. It was the consensus of the Council to discuss this issue at the Thursday morning meeting. (c) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Schantzen made reference to his statement for legal fees -16- COUNCIL MINUTES AUGUST 26, 1980 for Developers Diversified vs. City of Hutchinson Lawsuit which had been deferred at the previous Council meeting. Alderman Gruenhagen remarked that the $75 per hour rate being charged was higher than what other attorneys charge. The rate of $50 per hour is top fee of what cities pay the city attorney for special work. Alderman Beatty reiterated that $45 -50 is the average range in other cities. It was the general consensus of the Council to discuss this matter further at a special meeting on Thursday, August 28, 1980 at 9:00 A.M. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Lueneburg, seconded by Alderman Gruenhagen and car- ried unanimously, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 11:25 P.M. upon motion by Alderman Beatty, seconded by Alderman Gruenhagen and unanimously carried. -17- MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL THURSDAY, AUGUST 28, 1980 1. CALL TO ORDER The special meeting was called to order by Mayor Westlund at 9:00 A.M., with the following members present: Aldermen Gruenhagen and Peterson, in addition to the Mayor. Absent: Aldermen Lueneburg and Beatty. Also present: City Administrator Plotz and City Forester Schnobrich. 2. SPECIAL DUTCH ELM GRANT Mark Schnobrich, City Forester, presented a supplemental grant for the Hutchin- son Disease Control Program. After discussion, motion was made by Alderman Gruen - hagen, seconded by Alderman Peterson, to apply for the special Dutch Elm Grant. Motion unanimously approved. 3. PAYMENT FOR LEGAL SERVICES - DEVELOPERS DIVERSIFIED VS. CITY OF HUTCHINSON CAS The City Council discussed M. D. Schantzen's invoice of legal services involving the Developers Diversified case. The billing was for 204 -3/4 hours at $75 per hour plus expenses. Councilman Gruenhagen pointed out that perhaps the rate of $75 was high and that $50 per hour was the rate for attorneys in other communities in Minnesota. Motion was made by Alderman Peterson, seconded by Alderman Gruenhagen, to pay the bill on the basis of the rate of $50 per hour. Motion unanimously carried. The Council discussed legal services for the 1981 calendar year. Alderman Gruen - hagen made a motion, seconded by Alderman Peterson, to consider reviewing other methods of acquiring legal services. Motion unanimously approved. 4. ADJOURNMENT There being no further business, the meeting adjourned at 9:15 A.M. PUBLISHED IN THE HUTCHINSON LEADER ON FRIDAY, AUGUST 22ND, 1980. PUBLICATION NO. 2331 NOTICE OF HEARING ON PROPOSED ASSESSMENT , ASSESSMENT ROLL 86 PROJECT 79 -02 CLIFTON HEIGHTS Hutchinson, Minnesota August 18, 1980 TO WHOM IT MAY CONCERN: Notice is hereby given that the Council will meet at 8:00 P.M., on Tuesday, September 9th, 1980, at City Hall to pass upon the propose assessment for the improvement of: AREA: Clifton Heights by the construction of Trunk Storm Sewer and Appurtenances. The proposed assessment against abutting property is on file for public inspection at my office. Written or oral objections will be considered at the hearing. An owner may appeal an assessment to district court pursuant to Minnesota Statutes Section 429.081 -by serving notice of the appeal upon-the mayor or- clerk of the City within 20 days after the adoption of the assessment and filing such notice with the district court within ten days after service upon the mayor or clerk. The total cost of the improvement is $ 72,620.80 .64.j a f 4-a'- RESOLUTION NO. ADOPTING ASSESSMENT ROLL NO.86 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the improvement of: Clifton Heights by construction of trunk storm sewer and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a -v part hereof, is hereby accepted and shall constitute the special assessment _. against the lands named therein, and each tract of land therein included is .W. hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 1981, and shall bear interest at the rate of 7 per cent annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 1981. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay,the whole of the assessment on such property, with interest accrued to the date of payment, to the city treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he may, at any time thereafter, pay to the city treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31, of the the year in which such payment is made. Such payment must be made before November 15, or interst will be charged through December 31 of the next succeeding year. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the proper tax lists of the county, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 26th day of August, 1980. Mayor City ler 1z (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 September 4, 1980 TO: Mayor and City Council FROM: Fire Marshal SUBJECT: Minnesota State Fire Chiefs Conference Request to attend the Minnesota State Fire Chiefs Conference being held jointly with the Canadian American Fire Chiefs Conference, meeting in Duluth, Minnesota October 15 - 18, 1980. Registration is $70.00 plus lodging. I plan to attend the Fire Inspection /Code Enforcement Work Shops and Implementing a Public Fire Education Program, Workshop. Also, the Annual Chiefs Meeting. This is a budgeted item. Respectfully, CITY.OF HUTCHINSON George . Field Fire Marshal PV / / / (612) 879 -2311 CITY OF HUTCHINSON HUTCHINSON, MINN. 55350 WEST 5 350 September 2, 1980 TO: Mayor and City Council FROM: Fire Marshal SUBJECT: Fire Prevention Week Again this year we are making a Poster Contest available to the schools in our fire coverage area. Hutchinson Elementary School, Maplewood Elementary School, St. Anastasia Elementary School, all in the City Limits; and Our Saviors Lutheran School, Immanuel Lutheran School and St. John's Lutheran School, all in the rural area. The contest is promoted by the Minnesota State Fire Chiefs Association, with prizes at a State level, a copy of the guide line is enclosed. This is a request for additional prizes at a local level suggested at, $5.00 first prize per school, $3.50 second prize per school; for a total of $51.00 for the six schools involved. Budgeted - Operating Supplies. Also, a request for a proclamation designating October 5 - 11, Fire Prevention Week. That is National Fire Prevention Week this year. Also, a request to purchase a banner for over Main Street at a cost of $50.00. This would be reusable and used several times a year with different fire prevention slogans, such as, "Fire Prevention Week October 5 - 11, Learn Not to Burn" on one side. The other side could read, "Fire Prevention Week October 5 - 11, Stop Fires - Save a Life ", or "Your Clothes on Fire! Learn Stop, Drop and Rollf" or "Smoke Detectors Save Lives. Does Yours Work? Do You Have One ? ", and others. pv Respectfully, CITY OF HUTCHINSON ge F. F eld Fire Marshal ��47 14TH WILL BE JUDGED ON: FIRE t -'NUAL APPEARANCE - NEATNESS - COLOR POSTER 0 N T E S T ` FIRE PREVENTION SPONSORED BY HUTCHINSON FIRE DEPARTMENT AND MINNESOTA STATE FIRE CHIEFS ASSOCIATION 1. CONTEST IS OPEN TO GRADE SCHOOL STUDENTS AT THE FIFTH GRADE LEVEL AND BELOW! 2. ALL WORK MUST BE ORIGINAL WORK OF THE CONTESTANT! - 3. NAME, ADDRESS AND SCHOOL NAME TO BE ON THE BACK OF POSTER ONLY/ 1 4. POSTER MUST BE NO LARGER THAN 12" X 18 41411, 58 POSTERS WILL BE JUDGED ON: FIRE PREVENTION THEME - APPEARANCE - NEATNESS - COLOR AND ORIGINALITY! 6. POSTERS TO BE TURNED IN BY THURSDAY. OCTOBER 2. 1980! LOCAL WINNER WILL RECEIVE A TONKA TOY FIRE TRUCK AND THE WINNING POSTER WILL BE ENTERED IN THE STATE CONTEST. STATE-WIDE PRIZES AWARDED BY -MSFCA ARE AS FOLLOWS: 1ST PLACE - $75.00 AND TROPHY FOR WINNER'S SCHOOL; 2ND PLACE - $50.00; 3RD PLACE - $25.00; 10 HONORABLE MENTION PRIZES - $5800 EACH. STATE WIDE WINN.INGPOSTER WILL BE REPRODUCED IN COLOR ON THE COVER OF -THE MINNESOTA FIRE CHIEF: MAGAZINE! ONE LOCAL WINNER FROM EACH SCHOOL WILL RECEIVE A RIDE ON A FIRE TRUCK! (612) 879 -2311 37T Y OF HUTCHINSON WASHINGTON AVENUE WEST FCHINSON, MINN. 55350 September 4, 1980 TO: Mayor and City Council FROM: Ralph Neumann RE: Boiler License Permission is requested for Doug Meier, Larry Karg, Duane Dasher and Eldon Bankeim to attend a High Boiler Pressure seminar to be held at H A V T I. There will be 11 sessions beginning Monday Sept. 29. The total cost per person will be $50.30. They will be attending these meetings in the evenings on their own time. ,J�- co, ORDINANCE NO. 17/80 AMENDED COPY AN ORDINANCE TO VACATE AN ALLEY IN BLOCK 15, S 1/2 CITY, N 132' AND BALANCE OF ALLEY VACATION CONTINGENT UPON PURCHASE OF TWO PROPERTIES THE CITY OF HUTCHINSON DOES ORDAIN: SECTION 1. That notice of hearing was duly given and publication of said hear- ing was duly made and it was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to vacate a portion of said alley. SECTION 2. That certain alley in the City of Hutchinson located and described as follows: Northerly 132' of Block 15, South 1/2 City of Hutchinson being located in the City of Hutchinson, be and the same is hereby vacated, provided, however, the City of Hutchinson reserves unto itself a perpetual easement and the right to enter upon said premises for the purposes of construction and /or maintenance of public utilities. SECTION 3. That balance of said alley vacation will be contingent upon the purchase of the two properties located adjacent to the proposed elderly high rise site by the City of Hutchinson, and will therefore be vacated upon completion of said transaction. SECTION 4. This ordinance shall take effect from and after its passage and pub- lication and upon filing certified copy thereof with the proper-County officers as required by law. Adopted by the City Council this 9th day of September, 1980. Ralph D. Wes tlund Mayor ATTEST: Gary D. Plotz City Clerk RESOLUTION N0. 6613 RESOLUTION AUTHORIZING SUBSTITUTION OF SECURITIES TO FIRSTATE FEDERAL SAVINGS & LOAN ASSOCIATION OF HUTCHINSON, MINNESOTA WHEREAS, the Firstate Federal Savings & Loan Association of Hutchinson, a duly designed depository of the City, has requested the release of all previously pledged collateral in the amount of $1,048,900.00, which has heretofore been pledged as col- lateral security for the account of the City with such depository, AND WHEREAS, wishes to substitute: DATE ORIGINAL REG. OF DEEDS FSF LOAN OF NOTE PRINCIPAL BALANCE NUMBER NUMBER 7 -19 -77 $59,500.00 177949 110 -12659 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Treasurer is hereby authorized to release and substitute to said depository the securities requested by the Firstate Federal Savings & Loan Associa- tion of Hutchinson, Minnesota. Adopted by the City Council this 9th day of September, 1980. - Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk Cod (612) 879 -2311 ilk 11 HUlI/i/' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 September 4, 1980 TO: Mayor and City Council FROM: Plbg. $ Bldg. Inspector SUBJECT: August 1980 Building Report Attached is the August 1980 Report of Building Permits Issued and Local Public Construction. There were 64 Building Permits issued, 3 curb cuts, 2 sidewalk permits and 1 sign permit, for a total of 70 permits issued during the month. PV attachment Sincerely, CITY OF HUTCHINSON Homer Pittman Plbg. & Bldg. Inspector - rl -.- a^ f k� F Kv C -404 ��.m. +ssue_ See COnments On baCK tor U19 4 UZU - CONTINUE ON REVERSE SIDE i U.S. CEPARTMEN— CF CCVVT ^CE ` EJREALJ of TIE cEti>u5 PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH (Please correct any error in name and address mciucino ZiP code) REPORT OF BUILDING PERMITS ISSUED AND 6103500 41 9 9999 ^85 8 81 LOCAL PUBLIC CONSTRUCTION Z6 C MR ELDEN WILLARD BLDG OFFICIAL CITY HALL 37 WASHINGTON AVE WEST PLEASE Bureau of the Census RETURN HUTCHINSON MN 5535r WHITE 1201 East Tenth Street COPY TO Jeffersonville, Ind. 47132 It no permits were Issued this month enter "X" In box and return form. a - Section I — HOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED Number Construction cost Number Construction cost.:' RESIDENTIAL BUILDINGS, Item Build- Housing Build - Housing EXCLUDING ADDITIONS No' (Omit cents) (Omit cents) AND ALTERATIONS ings units ings units (a) (b) (c) (d) (e) (f) (g) One- family houses; semidetached, 0 row, and townhouses 001 6 1 6 $ 338,262 $ z o Two - family buildings 002 a0 Three- and four - family buildings 003 3 W z Five -or -more family buildings 004 TOTAL (001 -004) 094 6 6 338,262 Moved or relocated buildings 005 2 1 ------- Mobile homes S00 2 2 ------- Conversion of nonresidential building to residential housekeeping building 301 Section II — NEW NONHOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED RESIDENTIAL BUILDINGS No Number Construction cost Number Construction cost Bldgs. Rooms Bldgs. Rooms (Omit cents) (omit cents) (a) (b) (c) (d) (e) (f) (g) Transient hotels, motels, and cabins 006 $ $ Other shelter 007 Section 111 — DEMOLITION AND PRIVATELY OWNED PUBLICLY OWNED Number Number RAZING OF BUILDINGS Item No. Buildings Housing units Buildings Housing units (a) (b) (c) (d) (e) One- family houses, semidetached, J row, and townhouses 231 Q� x Two - family buildings 232 W G N� Three- and four- family buildings 233 W cc 99 Five -or -more family buildings 234 All other buildings and structures 240 Section IV — NEW NONRESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED Number of Construction cost Number of Construction cost BUILDINGS Item • buildings (Omit Cents) buildings (Omit cents) (a) (b) (c) (d) (e) Amusement and recreational buildings 008 $ $ Churches and other religious buildings 009 Industrial buildings 010` Parking garages Oil Residential garages and carports 012 5 12,348 M. _. Service stations and repair garages 013 Hospitals and other institutional buildings 014 Office, bank, and professional buildings 015 Public works and utilities buildings 016 Schools and other educational buildings 017 Stores and other mercantile buildings 018 Other nonresidential buildings 019 80 Structures other than buildings 1020 1 6 1 57,730 See COnments On baCK tor U19 4 UZU - CONTINUE ON REVERSE SIDE 3 i i Section V — ADDITIONS AP.. ALTERATIONS PR!VATELY CWNED PUBLICLY OWNED TYPE OF BUILDINGS Items No. Number o -- ` T permits Construction cost ,fin;:, cents] Number of permits Construction cost tOmit cents; (al (b) (c1 (d) (e) Housekeeping residential buildings 021 33 S 111,398 $ All other buildings and structures 022 4 95,700 5 210,565 Section V; — INDIVIDUAL PERMITS — $500,000 OR MORE List below permits issued for new buildings and for new additions and alterations with a construction cost of $500.000 or more. Also list all permits for buildings omitted from sections I, il, IV, and V because you could not classify them; enter a dash under item number in column (a). Item Description Name and address of Ownership Mark (X) Cost of construction Number of housing Number of No. owner or builder one (Omit cents) units stories (a) (b) (c) (d) (e) (f) (g) Kind of building ----------------- - - - - -- p Private --------------- - - - -- Site address ------- - - - - -- [] Public Kind of building ------------------ - - - - -- 0 Private --------------- - - - -- Site address -- --- -------- -- -- - - - - -- Public Kind of building ------------------ - - - - -- Private Site address ------------- Public Kind of building ----------------------- 0 Private Site address ----------------- - - - --- ❑ Public - Kind of building ----------------- - - - - -- 0 Private Site address ---------- ------- - - - - -- ❑ Public Kind of building . ------------- ---- - - - - -- ❑ Private --------------- - - - -- Site address — — — — ❑ Public Kind of building ----------------- - - - - -- ❑ Private -------------------- Site address ------ - -__ -- ❑Public Kind of building ----------------- - - - - -- n Private Site address ----------------- -- - - -- ❑ Public , Kind of building ----------------------- ❑Private Site address — — — — — — — — — — — — — — — — — — — 0Public y f Kind of building - -. ----------------- - - - - -- 0 Private -------------------- Site address ____ ___ _____ __ _________ Public Comments 019: Playhouse - $80.00. 020: Fence - $450.00; Above Ground Storage Tank $ Dispenser's $4,200.00; Driveway - $1,500.00; Driveway - $1,400.+00; Two Underground Storage Tanks - $50,000.00 $ Fence - $180.00. e Name of person to contact regarding this report Telephone Area code Number _ .. 1'879-2311 Extension Elden Willard Title Building Official 612 26 Has there been any change in geographic coverage of your permit system during phis period? ........ ........... . ..... [3 Yes — Explain in con"Wits �hFO FORM G -404 (10.1 -70) MINUTES Tree Board Meeting August 19, 1980 The meeting was called to order at 7:30 p.m. in the City Hall Audi torium. Members present were Mrs. Axel Jensen, Roy Johnsen, Jerry Brown, Ivan Larson, Mark Schnobrich. Special guest speaker was Mark Wurdemann from the DNR. He is Urban Forestry Specialist out of Rochester, Minnesota. Due to movie projector failure the programmed film was postpdhed till the next scheduled board meeting in September. Mark Wurdemann opened the meeting with a small discussion on urban problems and he confronted City Forster, Mark Schnobrich with any problems he was encountering in Hutchinson. Schnobirch mentioned such problems as liability of private trees on private property and City responsibility, also planting in areas of well established trees. Wurdemann mentioned various possible steps the City could take in con- fronting these problems. One suggestion was to plant large species amist the established oak and maple as replacement for lost elm. One species suggested was American Basswood. Wurdemann also mentioned some communities such as Edina, who have well established policies on liability trees on private property. Wurdemann said he would send Schnobrich a copy of Edina's liability policy. Old Business The DNR utilization project was discussed with report that it would be arriving-,in Hutchinson on August 20th. DED statistics were given by Forester Schnobrich at 492 as of August 19th compaired to 576 in 1979. This lower number is a good sign due to high beetle populations. DNR Inventory will be beginning in Litchfield next week then coming to Hutchinson and Granite Falls. Schnobrich mentioned that this will be the stepping stone in initiating a comprehensive Tree Plan. Ground cover at School Road Bridge was discussed and Jerry Brown men- tioned Korean Barberry-and-Wild Rose as specific cover.- Fall planting was discussed with Mark Wurdemnn who suggested dividing the City into specific planting areas even before inventory results can be analyzed. Once areas are defined, concentration would be in that area only till planting requirements were fulfilled. 0* A Page two August 19, 1980 Tree Board Meeting Two day limit on sto stating he didn't thi longer than two days perly and then people two days. The board day limit and remove Other New Business rm damage limbs was discussed with Schnobrich nk it was working. It was reported that it took to pick up damage from people who called in pro - would continually pile on material after the voted "unanimously" to continue on with the two as necessary. Ivan Larson requested to see the budget for 1981 at the next meeting. A permit system for planting on public property by adjacent private property owners was discussed and the board unanimously voted not to instate such a policy. The Board requested Forester Schnobrich to contact Bud Willard in regards to regulations concerning height of shrubs affecting traffic visibility.. It was also requested that Schnobrich contact Glen Engwall at 506 Larson and request that he take action to lower hedges according to City regulations. The Board also requested that Forester Schnobrich look into the planting of two Eastern Cottonwood trees on public property located on Lynn Road and that he take appropriate action, The Library Square complex was discussed with Jerry Brown suggesting that instead of just replacing plant materials hap- hazardly, that he and Schnobrich get together this winter and do a complete landscape plan for the square. The Board agreed. Ivan Larson suggested that the City at the same time propose fixing and repairing the sidewalk system around the Library, Jerry Brown instructed Forester Schnobrich to contact the Chamber of Commerce and the Downtown Developers about the Library Square. Discussion was held on pesticides and fertilizers and Jerry Brown sug- gested Schnobrich take time to go and observe the different types of pesticides and how they are used at the University Arboretum in Chaska, Guest speaker Mark Wurdemann made comments on the planting and locations of sugar maples and how the species does not seem to be adapting well to exposed, high alkaline sites. He stated excessive die back, along with cracking bark, as two of the symptoms most commonly found. Meeting adjouned at 9:00 p.m., with next scheduled meeting on September 16th in the City Hall. 4 MINUTES TRANSPORTATION BOARD MEETING JUNE 18, 1980 The Transportation Board met on Wednesday, June 18, 1980 at 12:00 noon. Members present were Chairman Jack Kjos, Russ Meade, Emma Lake. Members absent: Ron Jonas, Ken Gruenhagen, Rick Johnson, Clarice Costen. Also present were Personnel Coordinator Sitz and City Administrator Plotz. Minutes of the April 9 meeting were approved. There was discussion of the monthly report, which showed that ridership has been holding up well in comparison to other years. Demand for early morning service has been heavy. Staff discussed the possibility of adding another half hour of service early in the morning if budgeting considerations permit. This could begin later this year or in the 1981 budget year. Staff reported on the availability of Section 18 federal operating assistance funds. An application has been made to the MN Department of Transportation for assistance in (1) the purchase of new vehicles and (2) operating funds. Review of these applications will begin in July. Staff reported that two benches have been built by the Crow River Cooperative Center students. They are being painted and will be placed at two of the stops (Rexall and Red Owl) shortly. After discussion, Chairman Kjos recommended that the next Transit Board meeting be scheduled for September, unless unusual circumstances require a meeting earlier. Emma Lake, Secretary 7- c I SUBDIVISION AGREEMENT HILLTOP ADDITION CITY OF HUTCHINSON, MINNESOTA This agreement, made and entered into the day and year set forth herein- after by and between Thomas Lenneman, Jr., hereinafter called the "Subdivider" and the City of Hutchinson, a Municipal Corporation in the County of McLeod, State of Minnesota, hereinafter called the "City ". WITNESSETH: WHEREAS, the Subdivider is the owner and developer of a certain subdivision known as Hilltop Addition, which is located in the City of Hutchinson and WHEREAS, Ordinance No 235.andv328 requires Subdividers to make certain improvements, NOW THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: 1. The Subdivider hereby petitions the City to construct sanitary sewer, watermain, curb, and gutter and bituminous surfacing for the entire plat. 2. It is understood and agreed that the City will contract for said improvements in paragraph No. 1 for an estimated cost of $24,300.00. 3. It is understood and agreed that the improvement in paragraph No.-1 may be installed by the City under two or more contracts. 4. It is understood and agreed that the cost of said improvements in paragraph No. 1 will be assessed equally on a lot basis. 5. It is understood and agreed that Subdivider will make a $855.00 contribution to the City of Hutchinson for Parks and Playgrounds for said Hilltop Addition. Said monies to be paid prior to the registration of said plat. -- - IN WITNESS THEREOF, the parties have hereunto-set their hands and seals the 21st day of December , 1972. In presence of: by by by by - / L� by . CITY HUTCHWS Its yor Its City Clerk Council Minutes April 10, 1979 It was moved by Alderman Peterson, seconded by Alderman Huntwork and carried unanimously, to waive reading and adopt Resolution No. 6311 entitled Resolu- tion of Appreciation. (e) CONSIDERATION OF PERMANENT APPOINTMENT OF BRUCE ERICSON, RECREATION DIRECTOR Following discussion, the motion was made by Alderman Westlund to approve the permanent appointment of Bruce Ericson as Recreation Director. The motion _was seconded by Alderman Gruenhagen and carried unanimously. (f) CONSIDERATION OF 1979 IMPROVEMENT PROJECTS 1. 79 -01 - SANITARY SEWER AND WATERMAIN ENGINEER'S REPORT RESOLUTION NO. 6295 RESOLUTION NO. 6301 2. 79 -02 - STORM SEWER ENGINEER'S REPORT RESOLUTION NO. 6296 /3. RESOLUTION NO. 6302 3 79 -03 - CURB AND GUTTER ENGINEER'S REPORT RESOLUTION NO. 6297 RESOLUTION NO. 6303 4. 79 -04 - BITUMINOUS SURFACING - ENGINEER'S REPORT RESOLUTION NO. 6298 RESOLUTION NO. 6304 5. 79 -05 - GRADE AND GRAVEL ENGINEER'S REPORT RESOLUTION NO. 6299 RESOLUTION NO. 6305 6. 79 -06 - CURB, GUTTER AND BITUMINOUS SURFACING ENGINEER'S REPORT RESOLUTION NO. 6300 RESOLUTION NO. 6306 -5- Council Minutes April 10, 1979 City Engineer /Public Works Director Priebe reported on the 1979 improvement projects and commented that inflation has caused the estimated figures to be below the actual project costs. In order to secure bonds, it will be neces- sary to hold new public hearings, call for plans, specifications, etc. New reports are being submitted, along with resolutions, at this meeting. After discussion, it was moved by Alderman Westlund to approve the engineer's reports and set public hearings for April 24, 1979 at 8:00 P.M. Seconded by Alderman Peterson, the motion unanimously carried. It was moved by Alderman Westlund, seconded by Alderman Peterson and unani- mously carried, to waive reading and adopt Resolution No. 6295 entitled Reso- lution Ordering Preparation of Report on Improvement (79 -01). It was moved by Alderman Westlund, seconded by Alderman Peterson and unani- mously carried, to waive reading and adopt Resolution No. 6301 entitled Reso- lution Receiving Report and Calling Hearing on Project 79 -01. It was moved by Alderman Westlund, seconded by Alderman Peterson and unani- mously carried, to waive reading and adopt Resolution No. 6296 entitled Reso- f lution Ordering Preparation of Report on Improvement (79 -02). It was moved by Alderman Westlund, seconded by Alderman Peterson and unani- mously carried, to waive reading and adopt Resolution No. 6302 entitled Reso- lution Receiving Report and Calling Hearing on Project 79 -02. It was moved by Alderman Westlund, seconded by Alderman Peterson and unani- mously carried, to waive reading and adopt Resolution No. 6297 entitled Reso- lution Ordering Preparation of Report on Improvement (79 -03). It was moved by Alderman Westlund, seconded by Alderman Peterson and unani- mously carried, to waive reading and adopt Resolution No. 6303 entitled Reso- lution Receiving Report and Calling Hearing on Project 79 -03. It was moved by Alderman Westlund, seconded by Alderman Peterson and unani- mously carried, to waive reading and adopt Resolution No. 6298 entitled Reso- lution Ordering Preparation of Report on Improvement (79 -04). It was moved by Alderman Westlund,.seconded by Alderman Peterson and unani- mously carried, to waive reading and adopt Resolution No. 6304 entitled Reso- lution Receiving Report and Calling Hearing on Project 79 -04. It was moved by Alderman Westlund, seconded by Alderman Peterson and unani- mously carried, to waive reading and adopt Resolution No. 6299 entitled Reso- lution Ordering Preparation of Report on Improvement (79 -05). It was moved by Alderman Westlund, seconded by Alderman Peterson and unani- mously carried, to waive reading and adopt Resolution No. 6305 entitled Reso- lution Receiving Report and Calling Hearing on Project 79 -05. am Council Minutes April 10, 1979 It was moved by Alderman Westlund, seconded by Alderman Peterson and unani- mously carried, to waive reading and adopt Resolution No. 6300 entitled Reso- lution Ordering Preparation of Report on Improvements (79 -06). It was moved by Alderman Westlund, seconded by Alderman Peterson and unani- mously carried, to waive reading and adopt Resolution No. 6306 entitled Reso- lution Receiving Report and Calling Hearing on Project 79 -06. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK- ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reported on two up- coming meetings. He also commented on the annual merit review for salaried employees. The Council mem- bers will be receiving information in the next few days. Mr. Plotz informed the Council that the LAWCON Grant application was delivered by the deadline of April 3, 1979. A decision will be available from the State within approximately four weeks. An alternative method to finance the city's share of the parks project (50% of acquisition, appraisals, relocation, demo- lition, grading and seeding) will have to be determined. It was decided that the annual City Council /Staff Workshop would be held on May 16, 1979, starting at 8 :00 A.M., in the conference room of the Hutchinson Community Hospital. Also, it was decided to again this year invite the County Commissioners to join the Council for lunch. The gas pumps with the key system have been installed at the municipal air- port and are operational. A key deposit of $30.00 will be received for each key issued, along with a signed statement by the key holder. There have been 24 applications received for the city forester position, and six interviews were held with the most qualified candidates. The two fin- alists will be interviewed by the City Council on Saturday, April 28, 1979 be- ginning at 9:00 A.M. Consultant Simonowicz of C.R.S. & Associates prepared a summary of relocation rights of property owners under the federal /state legislation. This guide will serve to answer most of the questions and provide the legal basis for inform- ing the property owners of their rights under relocation law. (b) COMMUNICATIONS FROM ALDERMAN HUNTWORK Alderman Huntwork raised a question on the motel proposals received in the fall of 1978. ( Administrative Assistant Plotz reported the City has not asked for a feasi- bility study for the motel. A Holiday Inn franchise was not secured, but the structure will be built according to Holiday Inn specifications in the event a franchise is obtained at a later date. At the present the motel will be under a Best Western franchise. -7- RESOLUTION NO. 6297 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT WHEREAS, it is proposed to improve Hilltop Lane in Hilltop Addition Connecticut Street from the South Line of Hilltop Add. to Campbell Lant Campbell Lane from Connecticut Street to Shady Ridge Road by the installation of curb and gutter and to assess the benefited property for all or a portion of the cost of the improvment, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the Council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 10th day of April, 1979. D. VBI ack, Mayor ? tz, ClerJ13 RESOLUTION NO. 6303 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON PROJECT 79 -03 WHEREAS, pursuant to resolution number 6297, adopted by the Council on April 10th, 1979, a report has been prepared by Marlow V. Priebe with reference to the improvement of: Hilltop Lane in Hilltop Addition Connecticut Street from the South Line of Hilltop Add. to Campbell Lane Campbell Lane from Connecticut Street to Shady Ridge Road by the installation of curb and gutter; and this report was received by the Council on April 10th, 1979. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $64,600.00. 2. A public hearing shall be held on such proposed improvement on the 10th day of April, 1979, in the Council Chambers of the City Hall at 8:00 P.M., and the clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Council this 10th day of April, 1979. _ Mayor, D. J. Black t s /� (612) 879 -2311 / f —Y OF Al"UTC1111h 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 ENGINEER'S REPORT DATE: April 9, 1979 TO: Mayor and Council FROM: -City Engineer . SUBJECT: Curb and Gutter Improvement Project Gentlemen: I have studied the following areas and find. that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on April 24, 1979 at 8:00 P.M. Project 79 -03, Construct Curb and Gutter as follows: Hilltop Lane in Hilltop Addition Connecticut Street from the South line of Hilltop Add. to Campbell Lane Campbell Lane from Connecticut Street to Shady Ridge Road Construction Cost $ 47,500.00 Engineering 5,700.00 Fiscal & Misc. 5,700.00 Land Acquisition -0- Capitalized Interest _ 5,700.00 TOTAL $ 64,600.00 Assessable Cost $ 44,600.00 City Cost 20,000.00 TOTAL $ 64,600.00 Respectfully submitted, Marlow V. Priebe 'PROJECT „:79 -03 CURB AND GUTTER ESTIMATED COST LOCATION FRONT FOOT ASSESSABLE COST Hilltop Lane - Hilltop Addition $10.00 $11,000.00 Connecticut Street - South line of Hilltop Addition to Campbell Lane $10.00 $27,600.00 Campbell Lane - Connecticut Street to Shady Ridge Road $10.00 $ 6,000.00 TOTALS -$44,600.00 4 -10 =1979 PRESENT CITY COST DEFERRED CITY TOTAL $2,000.00 $2,000.00 ' $15,000.00 $2,000.00 $10,000.00 $39,600.00 $2,000.00 $ 2,000.00 $10,000.00 $6,000.00 $14,000.00 $64,600.00 PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA ON FRIDAY, APRIL 13, 1979 AND FRIDAY, APRIL 20, 1979. PUBLICATION NO. 2153 NOTICE OF HEARING PROJECT 79 -03: CURB AND GUTTER TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota will meet in the Council Chambers of the City Hall at 8.00 P.M. on April 24, 1979, to consider the making of an improvement on: Hilltop Lane in Hilltop Addition Connecticut Street from the South Line of Hilltop Addition to Campbell Lane Campbell Lane from Connecticut Street to Shady Ridge Road by: the installation of curb and gutter, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the property abutting on such street. The estimated cost of such improvement is $64,600.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Gary D. otz City Clerk DATE: April 10, 1979 PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 24, 1979 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M., with the following members present: Aldermen Westlund, Peterson, Gruenhagen and Huntwork, in addition to Mayor Black. Absent: None. Also present were: Administrative Assistant Plotz, City Engineer /Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend James Lauer of the Peace Lutheran Church. 3. MINUTES The minutes of the Regular Meeting dated April 10, 1979 were approved upon motion by Alderman Peterson, seconded by Alderman Westlund, and unanimously carried. 4. PUBLIC HEARING - 8:00 P.M. (a) 79 -01 - SANITARY SEWER & WATERMAIN (b) 79 -02 - STORM SEWER (c) 79 -03 - CURB AND GUTTER (d) 79-04 - BITUMINOUS SURFACING (e) 79 -05 - GRADE AND GRAVEL (f) 79 -06 - CURB, GUTTER AND BITUMINOUS SURFACING (g) 79 -07 - SANITARY SEWER AND WATERMAIN_ (h) 79 -08 - STORM SEWER Mayor Black opened the Public Hearing at 8:00 P.M. and commented that a re- hearing of the 1979 improvement projects was being held.- Updated information had become available since the December 26, 1978 public hearing was held so it was necessary to call for another hearing on the projects. (a) 79 -01 - SANITARY SEWER & WATERMAIN Mayor Black read Publication No. 2151, Notice of Hearing, Project 79 -01 for the installation of sanitary sewer and watermain for the following areas: 1) An Extension of Clifton Heights. 2) Roberts Road South of Sibley Drive 3) Rolling Oaks Lane 4) Michael Court .: Council Minutes April 24, 1979 5) Seventh Ave. N.W. from Shady Ridge Road to School Road 6) School Road from North Line of Rolling Oaks Third Addition to Seventh Ave. N.W. 7) Sherwood Circle 8) Lakeview Lane from School Road to Roberts Road The estimated cost is $306,000.00. Mayor Black asked if there was anyone present who wished to be heard. There was no response. (b) 79 -02 - STORM SEWER (c) Mayor Black read Publication No. 2152, Notice of Hearing, Project 79 -02 for the installation of storm sewer for the following areas: 1) An Extension to Clifton Heights 2) Roberts Road South of Sibley Drive 3) Rolling Oaks Lane 4) Seventh Avenue N.W. from Shady Ridge Road to School Road 5) Sherwood Circle 6) Echo Drive Area The estimated cost is $176,800.00. Mayor Black asked if there was anyone present who wished to be heard. There was no response. 79 -03 - CURB AND GUTTER Mayor Black read Publication No. 2153, Notice of Hearing, Project 79 -03 for the installation of curb and gutter for the following areas: 1) Hilltop Lane in Hilltop Addition 2) Connecticut Street from the South Line of Hilltop Addition to Campbell Lane 3) Campbell Lane from Connecticut Street to Shady Ridge Road The estimated cost is $64,600.00. Mayor Black opened the hearing to the public and asked if there was anyone present wishing to be heard. The following were present and made inquiries regarding Project 79 -03: Unidentified Man Thought Hilltop Lane and Campbell Lane should not be put into same project. In the north area there was no street until last fall. In order to put in driveway at a later date, it will be -2- Council Minutes April 24, 1979 Marlow Priebe City Engineer necessary to tear up curb and gutter. Sewer and water are not-in all the way. Reported there have been problems in keeping up the road for those living there. -Curb and gutter improvements are according to the schedule. Unidentified Man Stated he was in favor of curb and gutter being Hilltop Addition put in as the cost will never get any cheaper. Felt it would help with the problem of water in the spring time. (d) 79 -04 - BITUMINOUS SURFACING Mayor Black read Publication No. 2154, Notice of Hearing, Project 79 -04 for the installation of bituminous surfacing for the following areas: 1) Rose Lane in Johnson's Terrace 2) Michigan Street from Arch Street to 600' North 3) Lakeview Lane from Roberts Road to McDonalds Drive 4) Roberts Road West of Lakeview Lane 5) Third Avenue S.E. from Hassan Street to Adams Street The estimated cost is $190,400.00. Mayor Black asked if there was anyone present who wished to be heard. The following were present and made inquiries regarding Project 79 -04: Walter Retzloff Inquired about Rose Lane improvement. His ad- 46 Fifth Ave.-N.E. dress is Fifth Avenue N.E. but back yard abuts Rose Lane. Wondered if he would be assessed. Marlow Priebe Stated there would be no assessment for the Rose City Engineer Lane improvement as a former agreement had been made with the party. Unidentified Man Asked who would pay for the rest of the project. Mayor Black Explained the assessment procedure for paying for improvements. Unidentified Man Asked if the cost for each street is divided separately. Inquired as to the kind of surface being put on. Norman Tulman Commented on the condition of the road in the 710 Lakewood Dr. summer time and children playing in the trailer court near by. -3- Council Minutes April 24, 1979 (e) 79 -05 - GRADE AND GRAVEL Mayor Black read Publication No. 2155, Notice of Hearing, Project 79 -05 for installation of gravel base and grading for the following areas: 1) Rolling Oaks Lane 2) Seventh Avenue N.W. from Shady Ridge Road to School Road 3) School Road from T.H. #7 West to Seventh Avenue N.W. The estimated cost is $48,600.00. Mayor Black asked if there was anyone present wishing to be heard. There. was no response. (f) 79 -06 - CURB, GUTTER AND BITUMINOUS SURFACING Mayor Black read Publication No. 2156, Notice of Hearing, Project 79 -06 for installation of curb and gutter and bituminous surfacing for the following areas: 1) East Highland Park Drive from Service Road to North Termini 2)- Highland Park Area Service Drive 3) Oakland Avenue Service Drive Widening 4) Hospital Parking Lot The estimated cost is $162,000.00. Mayor Black asked if there was anyone present who wished to be heard. The following were present and made inquiries regarding Project 79 -06: Unidentified Man Asked about the cost per foot for improvements on Oakland Avenue (south side) and if there would be any cost to the property owner. Marlow Priebe Commented that no notice had been sent to the City Engineer property owners in this area when the first hear- ing was held. Considering putting in a right - turn lane and widening for a left -turn lane. No reply had been received from the State on this project. The City Council will have to de- cide if the project should be included in the assessments. The cost will be approximately $20 per foot-for the south side of Oakland Avenue. Unidentified Man Asked about widening the street on the highway side only. Already being assessed so wondered if he would be assessed again. -4- 1. Council Minutes April 24, 1979 Marlow Priebe Reported that if there is new work done, there City Engineer can.be other assessments by law. (g) 79 -07 - SANITARY SEWER AND WATERMAIN Mayor Black read Publication No. 2157, Notice of Hearing, Project 79 -07 for installation of sanitary sewer and watermain for the following areas: 1) Town and Country Addition- 2) McDonald's Sixth Addition The estimated cost is $55,000.00. Mayor Black asked if there was anyone present wishing to be heard. There was no response. (h) 79 -08 - STORM SEWER Mayor Black read Publication No. 2158, Notice of Rearing, Project 79 -08 for installation of storm ,sewer for the following areas: 1) Town and Country Addition 2) McDonald's Sixth Addition The estimated cost is $40,000.00. Mayor Black asked if there was anyone present who wished to be heard. There was no response. There being no one else present wishing to be heard regarding the 1979 im- provement projects, Alderman Westlund made the motion to close the hearing at 8:28 P.M., seconded by Alderman Peterson, and unanimously carried. After discussion, it was moved by Alderman Peterson, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 6312 entitled Resolution Ordering Improvement and Preparation of Plans (79 -01). Motion unanimously carried. " After discussion, it was moved by Alderman Peterson, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 6313 entitled Resolution Ordering Improvement and Preparation of Plans (79 -02). Motion unanimously carried. After discussion, it was moved by Alderman Peterson, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 6314 entitled Resolution Ordering Improvement and Preparation of Plans (79 -03, 04, 05 S 06). Motion unanimously carried. -5- Council Minutes April 24, 1979 After discussion, it was moved by Alderman Peterson, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 6315 entitled Resolution Ordering Improvement and Preparation of Plans (79 -07). Motion unanimously carried. After discussion, it was moved by Alderman Peterson, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 6316 entitled Resolution Ordering Improvement and Preparation of Plans (79 -08). Motion unanimously carried. After discussion, it was moved by Alderman Peterson, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 6317 entitled Resolution Approving Plans and Specifications and Ordering Advertisement for Bids (73 -01). Motion unanimously carried. After discussion, it was moved by Alderman Peterson, seconded by Alderman = Westlund, to waive reading and adopt Resolution No. 6318 entitled Resolution Approving Plans and Specifications and Ordering Advertisement for Bids (79 -02). Motion unanimously carried. After discussion, it was moved by Alderman Peterson, seconded by Alderman Westlund,to� waive- reading and adopt Resolution No. 6319 entitled Resolution Approving Plans and Specifications and Ordering Advertisement for Bids (79 -03, 04, 05 & 06). Motion unanimously carried. After discussion, it was moved by Alderman Peterson, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 6320 entitled Resolution Approving Plans and Specifications and Ordering Advertisement for Bids (79 - -07). Motion unanimously carried. After discussion, it was moved by Alderman Peterson, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 6321 entitled Resolution Approving Plans and Specifications and Ordering Advertisement for Bids (79 -08). Motion unanimously carried. The motion was made by Alderman Peterson, seconded by Alderman Westlund and unanimously carried, to advertise for bids on the 1979 Improvement Projects to be received May 21, 1979 at 1:30 P.M. 5. COMMUNICATIONS REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR GEORGE FIELD TO ATTEND MINNESOTA STATE FIRE SCHOOL MAY 18 -20, 1979 After discussion, it was moved by Alderman Westlund to approve the request for George Field to attend the Minnesota State Fire School. Seconded by Alderman Peterson, the motion carried unanimously. ff-M RESOLUTION NO. 6314 ORDERING IMPROVEMENT AND PREPARATION OF PLANS WHEREAS, A Resolution of the City Council adopted the 10th day of April, 1979, fixed a date for a Council Hearing on the proposed improvements of: ✓ (79 -03) Hilltop Lane in Hilltop Addition Connecticut St. from the South Line of Hilltop Add. to Campbell Lane Campbell Lane from Connecticut St. to Shady Ridge Road by the installation of curb and gutter; (79-04) Rose Lane in Johnson's Terrace Michigan Street from Arch Street to 600' North Lakeview Lane from Roberts Road to McDonald's Drive Roberts Road West of Lakeview Lane Third Ave. S.E. from Hassan St. to Adams St. by the installation of bituminous surfacing; (79 -05) Rolling Oaks Lane Seventh Ave. N.W. from Shady Ridge Road to School Road School Road from T.H. #7 West to Seventh Ave. N.W. by the installation of gravel base; (79 -06). East Highland Park Drive from Service Road to North Termini Highland Park Area Service Drive Oakland Avenue Service Drive Widening Hospital Parking Lot by the installation of curb & gutter & bituminous surfacing; AND WHEREAS, Ten day's publishgd notice of hearing through two weekly publications of the required notice was given and the hearing was held thereon the 24th day of April, 1979, at which time all persons desiring to be heard were given the opportunity to be heard thereon. NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MINN: 1. Such improvement is hereby ordered as proposed in the Council resolution adopted April 10, 1979. 2. Marlow V. Priebe is hereby designated as the Engineer for this improvement. He shall - prepare Plans and Specifications for the making of such improvement. Adopted by the Council this 24th day of April, 1979. D. lack, Mayor Gary Plot , tio Clerk 79 -03, 04, 05 & 06 RESOLUTION NO. 6319 APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS WHEREAS, pursuant to a Resolution passed by the Council on April 24, 1979, the City Engineer has prepared Plans and Specifications for the improvement of: ✓(79 -03) Hilltop Lane in Hilltop Addition Connecticut Street from the South line of Hilltop Addition to Campell Lane Campbell Lane from Connecticut Street to Shady Ridge Road by construction of the installation of curb and gutter and appurtenances; (79 -04) Rose Lane in Johnson's Terrace Michigan Street from Arch Street to 600' North Lakeview Lane from Robert's Road to McDonald's Drive Robert's Road West of Lakeview Lane Third Ave. S.E. from Hassan St. to Adams St. by construction of the installation of bituminous surfacing and appurtenances;,, -: (79 -05) Seventh Ave. N.W. from Shady Ridge Road to School Road School Road from T.H. #7 West to Seventh Ave. N.W. by construction of the installation of grading and the installation of gravel base and appurtenances; (79 -06) East Highland Park Drive from Service Road to North Termini Highland Park Area Service Drive Oakland Avenue Service Drive Widening Hospital Parking Lot by construction of the installation of curb and gutter and (and all -of the above) and appurtenances and has presented to the Council for approval; bituminous surfacing such plans and specification NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such Plans and Specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper, and in the Construction Bulletin, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published three (3) days, shall specify the work to be done, shall state that bids will be opened and considered by the Council at 2:00 P.M. on May 21,1979, in the Council Chambers of the City Hall, and that no bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for ten percent (10 %) of the amount of such bid. Adopted by the Council this 24th day of April, 1979. D.J: lack, Mayor Gary D. Zlotz, Adninistrative Assistant MSA 429.7 (PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA AND IN THE CONSTRUCTION BULLETIN ON FRIDAY, APRIL 27, 1979, FRIDAY, MAY 4, 1979 AND ON FRIDAY, MAY 11, 1979) PUBLICATION NO. 2162 ADVERTISEMENT FOR BIDS CITY OF HUTCHINSON PROJECT NO. 79 -03, 79 -04, 79 -05, & 79 -06 NOTICE IS HEREBY given that the City of Hutchinson, Minnesota will receive bids at the office of the City Clerk, City Hall, 37 Washington Ave. West, Hutchinson, Minnesota, 55350, until 1:30 P.M., on the 21st day of May, 1979, for the construction of curb and gutter, bituminous surfacing, grade and gravel and appurtenances. The approximate major quantities of work involved are: B6 -18 Concrete Curb and Gutter 9100 L.F. Bituminous Base Course 6700 Tons Bituminous Level Course 3170 Tons Bituminous Wearing Course 1550 Tons Concrete Driveway Approaches 10660 S.F. Common Excavation 10400 C.Y. Class 5 Gravel 8540 C.Y. Topsoil 2600 C.Y. Common Borrow 1125 C.Y. Produce Granular Material for Stockpile 25000 C.Y. The bids will be publicly opened at 2:00 P.M. on May 21st, 1979, and read aloud in the Council Chambers. Plans and Specifications and Proposal Forms are on file and are available from the office of the City Clerk, 37 Washington Ave. West, Hutchinson, Minnesota, upon payment of $40.00. No bids will be considered unless securely sealed and filed with the City Clerk and clearly endorsed on the outside wrapper, the TITLE and NUMBER OF THE PROJECT. Each bid shall be accompanied by a cash deposit, bidder bond and certified check made payable to the City of Hutchinson in an amount equal to ten (10) percent of the bid bond. Bid Security of the three lowest bidders may be retained until the contracts have been awarded and executed, but not longer than 45 days from the date of opening bid'. All other deposits will be returned promptly. The City reserves the right to reject any and all bids and to waive any informalities or irregularities. No bidder may withdraw his bid for a period of 45 days. Gary Plo , City Clerk, Hutchinson, MN APRIL 24, 1979 RESOLUTION NO. 6341 ACCEPTING BID AND AWARDING CONTRACT PROJECT 79 -03, 79 -04, 79 -05 & 79 -06 CURB & GUTTER, BITUMINOUS SURFACING AND GRADE & GRAVEL WHEREAS, pursuant to an advertisement for bids for the improvement of: 79 -03: Hilltop Lane in Hilltop Addition Connecticut St. from South line of Hilltop Add. to Campbell Lane Campbell Lane from Connecticut Street to Shady Ridge Road by the installation of curb and gutter and appurtenances; 79 -04: Rose Lane in Johnson's Terrace • Michigan Street from Arch Street to 600' North Lakeview Lane from Robert's Road to McDonald's Drive Robert's Road West of Lakeview Lane Third Ave. S.E. from Hassan Street to Adams Street by the installation of bituminous surfacing and appurtenances; 79 -05: Seventh Ave. N.W. from Shady Ridge Road to School Road School Road from T.H. #7 West to Seventh Ave. N.W. by grading and the installation of gravel base and appurtenances; 79 -06: East Highland Park Drive from Service Road to North Termini Highland Park Area Service Drive Oakland Avenue Service Drive Widening Hospital Parking Lot by the installation of curb and gutter and bituminous surfacing and appurtenances. Bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Atkinson Blacktop, Litchfield, MN 55355 $365,638.25 William Mueller & Sons, Hamburg, MN 55339 $392,360.25 Buffalo Bituminous, Inc., Box 126, Buffalo, MN 55313 $478,567.50 AND WHEREAS, it appears that Atkinson Blacktop of Litchfield, Minnesota, is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into the attached contract with Atkinson Blacktop of Litchfield, Minnesota, in the name of the City of Hutchinson, Minnesota, for the improvement of: 79 -03: Hilltop Lane in Hilltop Addition Connecticut St. from South line of Hilltop Add. to Campbell Lane Campbell Lane from Connecticut Street to Shady Ridge Road by the installation of curb and gutter and appurtenances; 79 -04: Rose Lane in Johnson's Terrace Michigan Street from Arch Street to 600' North Lakeview Lane from Robert's Road to McDonald's Drive Robert's Road West of Lakeview Lane Third Ave. S.E. from Hassan Street to Adams Street RESOLUTION NO. 6341 Page 2 by the installation of bituminous surfacing and appurtenances; 79 -05: Seventh Ave. N.W. from Shady Ridge Road to School Road School Road from T.H. #7 West to Seventh Ave. N.W. by grading and the installation of gravel base and appurtenances; 79 -06: East Highland Park Drive from Service Road to North Termini Highland Park Area Service Drive Oakland Avenue Service Drive Widening • Hospital Parking Lot by the installation of curb and gutter, bituminous surfacing and appurtenances, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the City Council this 22nd day of May, 1979. Mayor t (612) 879 -2311 y�rcH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 September 5, 1980 TO: City Council FROM: City Engineer SUBJECT: Clarence Freitag Attached is a copy of the survey drawings and house plan, that was requested from Mr..Freitag for review by the City. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer Pv cc: City Administrator Building Official Planning Commission- Chairman g -.� 3- bedroom split -level with covered front porch From the outside to the inside, the Sarasota provides a real feeling of / i homeyness. The three well shaped bedrooms plus full bath with / BDRM ATM0 KITCHEN handy linen closet are located on the upper level. The lower level' l larg� 13.6" x 9' -1' =6°x 10 =1 features a good size, well -lit living room, a front porch ... plus a 15 kitchen /dining area with sliding glass patio doors. The basement is waiting to be developed to your family's needs. HALL p The horizontal siding, shuttered windows and covered front porch CLO with pillars, adds a unique style to the Sarasota. a �o LIV. RM. NO DOWN PAYMENT. Approximately $209 will be your monthly payment under the Miles Purchase Plan, as fully explained on page 6. rDR B D R M 15`6"x s -6" III o "X 9'd' PORCH 21 x( 44 X 4 5 . ) x (,!5.Z Tvie lVrsf 150.00 feet of L O f 91, LYNN ADD /T /0N TO NOTCHINSON, MI'ngesofq. Together with a nerPetuai dr1*Y&Wl2y easement over and across the 1YOr>`h /,/, 112 feet of the S'OUM) 21112 fret 0{ the Eas>` 149 -eS fret of Lot 81, LYNN ADDIT /ON to Hutchinso1), Minnesota. x L 5 / x G 5./ Bench Mark � 7"oP a f' /�ydrgnf qt Lya» 1poad � /ev• _ /o � 9•o s ToP of /-/yo(. a,, e45 t end o f LJII /u/au( -ee Ale , ,e7/ey. : /o Ge.BG 64.3 pehofes aX,S�- %h9 e/eva711.0r7 — �Dei�o'es drainage diref/:Oh X6S.q x 66.3 xac.8 House xc6.a x[5.9 Ix as•4 x 66, z x 65.9 x c s.G x S. Fin /shed grade around =r house 21. 6• 68.0 X G6' 2 x 49.1 X67.6 Garage Garage f /oar 70.04 x64.z 67.4 x J 24 4 6s.9 x 64.4 /°ropos;ed 66.2 Poss:6 /e e-,,e A sox ;, w: th star.«, sews ru nn.'ny to C. B, on nar7`S rap to Gc of x cc.4 x c6.a Curb' 64-3s Curb n 6 S.6o Got /P1-- 63.7.4 5.o5 G4ifer 6s.4z, t"ur6 =GG• /a �� yytf c�:cs•SS, Ca fch 6 as : n �'- /r- y• eler. = Ca.z .j --- -- ----- s --- -- ---- 230' -- -•-- - - -- --- - - - -II _.- I Storm M• H• Inv— Coos Curb : c4.e o Curb = 6 Say vUdler -C3.9c �4tfer:GSzs ✓ HoUS� M z� F xcs 9 ... / 50.0 0 ..... x 66. o x c5•G Prop 05 ec1 6arLry2 ° 17 G X 0 /� /OOI' Qiey - - -_ -- /,/ 24 I 49 I I I DR /VEV{ EASEME/ X 6$.c X 6S•o __ -_ � I x GS• E. P ILgY R'. C(OP OEFT THE L— OF,L TE ^�`= zo• / REPA /i'EO : Oi? 7CON13S `CP'U S 0 N Hr 'E S, INC. s6 4S L FIVCE �/'r'E /TAG Ix a e v wrExs Tr E„ - -- H11lY111A/SON, MINNESOTA o _70 lb 66 26 O O 'b rb 0 33 .... 66 ..... ON 26 O O 'b 0 .... 66 ..... co NZ 0) Cl) C3 0 o Z m 6.Z 26 O O 0 .... 66 ..... co Cl) 0 o Z 1.0 0 m r) V -1) r( -h 'i, q CA, kz Cb a orb rb rn (b -11 rb p r77 rb y /r / _f / (612) 879 -2311 CITY OF HUTCHINSON j 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 September 9, 1980 TO: City Council FROM: City Engineer SUBJECT: Clarence Freitag Subdivision of Lot 81, Lynn Addition I have studied the information submitted and find the following: 1. The proposed structures and driveway surfacing will increase the water run -off. 2. The drainage conditions may be adequate at this time, however, with the proposed additions it appears that this condition would change. 3. With proper landscaping and the extension of the storm sewer in Milwaukee Avenue and the construction of a catch basin on the Westerly portion of Lot 81, the drainage could continue to be adequate. 4. The first consideration for storm sewer extension was in the boulevard on the North side of Milwaukee Avenue. In viewing of the area, I find that at least three trees would be destroyed in the process, as well as removal and replacement of two driveways. Although the cost will not be less, it is desirable to have the storm sewer extended within the surfaced area of Milwaukee. In addition, two property owners would have to give permission or grant an easement to extend across the corner of their property to set the catch basin. 5. The responsible cost for the construction of the storm sewer and restoration of roadway and sodded areas should be determined at this time. 6. The driveway easement, as proposed, allows the Easterly half of the lot to maintain adequate frontage and side yard set backs as required by our Zoning Ordinance. - 'Jj-- City Council September 9, 1980 Page 2 7. If the driveway ownership would be transferred to the Westerly portion of the lot, the Easterly portion would be deficient in frontage by 10.5 feet and deficient in side yard set back by 3.0 feet. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer PV (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST 00�*'r /- gz/ HUTCHINSON, MINN. 55350 TO: Mayor and City Council FROM: Fire Marshal September 8, 1980 FOR YOUR INFORMATION SUBJECT: Clarence Freitag Property - Fire Protection for Property Not on Public Streets The Minnesota Uniform Fire Code states the following: Required Vertical Driveway Cledrance Sec. 13.208. Access driveways serving buildings or property located more '-than 150 feet from a street shall have a vertical clearance of not less than 12 feet above the finished driveway surface. EXCEPTION: Groups I and J Occupancies as specified in the Building Code. Where auxiliary means of access or fire protective measures, approved by the Chief, are provided' the above required clearance may be modified or waived. 31 The exception refers to I, institutions and hospitals, and J, miscellaneous structures. Also, I have discussed the Freitag plan for his property on Lynn Road with Lloyd. Schlueter in reference to the closeness of a fire hydrant on Milwaukee Avenue west of the proposed house and providing a house number visible from the street as required by City Ordinance. Fire protection can be provided without any major problem. Respectfully, CITY HUTCHINSON � mil. <._ George F.'Field Fire Marshal PV MILLER, MILLER & MAC, INC. GENERAL CONTRACTORS P. O. Box 248 HUTCHINSON. MINNESOTA Since S S 3 S 0 Tel. 587 -3008 1934 September 99 1980 City Council City of Hutchinson Gentlemen: Re; Miller properties change in PUD On Monday evening, September 89 1980, the Miller Townhouse Association met and voted unanimously to accept the fol- lowing basic change in building size. In lieu of one building with eight (8) living units, two (2) buildings with two (2) living units and two (2) buildings with three (3) living units will be built. F:xterior architecture (roof liner, building material, .exterior colors, etc.) will be similar to existing two buildings with design and any changes approved by the Architectural Committee of the Miller Townhouse Association. - Thank you for your time and consideration in this matter. Sincerely yours, Sincerely yours, Sincerely yours, Eldred R.F. Miller James M. McClure A. Strode Brochman Miller properties Vice president president Miller, Miller & Mac Miller Townhouse Assoc. 7--cp RESOLUTION NO. 6599 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07, C.5 OF ZONING ORDINANCE NO. 464 TO ALLOW A CHANGE IN A PUD DEVELOPMENT AT STONEY POINT ADDITION BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: FINDINGS 1. Eldred Miller , owner, of Hutchinson has made application to the City Council for a Conditional Use Permit under Section 6.07, C.5 of Zoning Ordinance No. 464 to allow a change in a PUD development from one building of eight units to five buildings of two units, with this property being Lots 1 -10 of Stoney Point Addition. 2. The City Council has considered the recommendation of the Planning Comipission and the effect of,the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Com- prehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. rnwrT.TTS TnN The application fcrConditional Use Permit for the purpose designated is granted, based upon the findings set forth above, contingent upon an agreement between the two parties be reached prior to the issuance of a building permit, and said agreement pre- sented to the City in writing. Adopted by the City Council this '9th day of September, 1980. ATTEST: Gary D. Plotz City Clerk Ralph D. Westlund Mayor - A Mate ------------ 0%tate of ;ffiffintgota, McLeod cortnty c1f-___--_ Ipplicatim No........ Application for License to Sell Cigarettes at Retail The undersigned resident— of the Cil;y in the County Of. McLeod ffinnesota, HEREBY JUKZ_ .4PPLIC-4- TIOX FOR LICENSE to be issued to sell cigarettes and cigarette papers and wrappers at retail City Hutchinson in the._ __in said county and state for the term of four months -be 15th ... day gizmin.wg ith, the y IVAQ, suNcet to the laws of the State of Vinnesota, and the ordinances -and regulations of said Rutchinqgn_perlainlng thereto, and herewith deposit Ivf . .. . ......... . . . . ........... pa W .L==4 Of the f th4refOr- nnipj?. 19 17— \n .— Pe Y-P- stj i0h P POD. Wt CVTY of vUTCHWA0j&j,*_, IS7' F R; q-a,, V(612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: September 8, 1980 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: PART TIME CLERK - LIQUOR STORE Applicants for part time liquor store clerk have been interviewed by the personnel coordinator and liquor store manager. We recommend for approval Jeanette Matheny - 402 Alan Street $3.80 /hr. This will fill the vacancy created by a resignation last month. Respectfully, It �-s 1 copy: Chuck Nelson r� DATE September 8, 1980 POLICE DEPARTMENT MEMORANDUM TO: Mayor and City Council FROM: Dean M. O'Borsky, Chief of Police SUBJECT: Stop Sign Request We have received several complaints regarding the intersection of Merrill and Madson. There is no stop sign at that location which causes a dangerous condition. Several accidents have occurred there, including 2 night time personal injury and 2 day time personal injury accidents. I request that Merrill Avenue be stopped at Madson Street which I hope should alleviate the problem. DMO /neb Cam. (612) 879 -2311 HUr�H' C1 T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor and City Council :FROM: Bruce Ericson, Parks & Recreation Director DATE: September 8, 1980 SUBJECT: Part -time Personnel I am recommending the following personnel for part -time positions in the Parks and Recreation Department. Name Address Dept. Rate Steve Blake 568 Juergens Rd Arena 3.50 /hr Kris Pellinen 450 Glen St. N Recreation /Gymnastics 3.40 /hr Instructor Namcy Pellinen 450 Glen St. N Recreation /Gymnastics 3.95/hr _ Supervisor Tamie Moehring 845 Maple St. Recreation /Swimming 3.40 /hr (WSI) Sandra Brozik 231 Freemont Recreation /Swimming 3.40 /hr (WSI) cc: Hazel Sitz 9� t' hutchinsoncommunity hospital Century Avenue, Hutchinson, Minnesota 55350 Telephone 6121587 -2148 "An Equal Opportunity Employer" September 8, 1980 Mayor Ralph Westlu -id and City Council Members 37 Washington Avenue West - City Hall Hutchinson, M 55350 Honorable Mayor Wastlund and City Council Members : The Governing Board has approved the lease arrangement with Dr, Kmneth Peterson, the new tenant in the Medical Office Building, Buzz Schantzen and I have spelt tine with Dr. Peterson and his attorney in negotiating the lease to the satisfaction of both parties, As with previous leases on the Medical Office Building, a signature is required by the Mayor in order to execute the lease agreement. Six copies are being sent to you for signature. If you have questions or concerns regarding the lease arrangements, please direct these to Buzz Schantzen, Thank you in advance for your consideration. Sincerely, POG /djr �I r�r1 Graves q---el- T.FASF THIS TEASE, made this 1st day of July, 1980, by and between the City of Hutchinson, Hutchinson, Minnesota (hereinafter called "CITY") and Kemeth H, Peterson, M.D. (hereinafter called "TENANT'). WITNESSETH: That the City in consideration of the rents and covenants hereinafter mentioned, does hereby Demise, Lease and Let unto the Tenant and the Tenant does hereby hire and take from the City the following described premises located in the City of Hutchinson, County of Mcleod, State of Mirmesota. That portion of the Hutchinson Medical Office Building located at Highway 15 South, Hutchinson, Mirmesota 55350, consisting of 900 square feet, more or less, in accordance with Exhibits A and C attached and made a part hereof. TO HAVE AND TO HOLD THE SAID PMaSFS without any liability or obligation on the part of said City of making any alterations, improvements or repairs of any kind on or about the said premises except as provided herein for the term of 36 consecutive calendar months, commencing the first day of the month following occupancy and ending 36 consecutive months thereafter unless extended or sooner terminated as hereinafter provided. ARTICLE I. MqT The Tenant shall pay to the City without demand, as base rent for the leased premises, the sum of $8550 per annum payable in equal monthly installments of $712.50 in advance on or before the first day of each month during the term hereof. Delivery of possession prior to the commencement date shall obligate Twit to pay rent on a pro rata basis calculated on a ratio of the actual rnmber of days of the actual or constructive possession by tenant of the premises to the total days in the month in question. The Tenant agrees two pay the following items to the following persons as additional rent under this Lease: (1) to the County Treasurer of McLeod County, and to any other governmental official authorized,.by law to collect ad valorem taxes levied on the leased premises or on the privilege of using the same, the full amount of all such taxes due and payable during the term of the Lease. (2) to the City the actual cost to the City per month on the first day of the month immediately following occupancy and on the first day of each month thereafter to and including July 31, 1983 to reimburse the City for a portion of all special assessments levied during the term of said lease, and said assessments shall be extended by the lessors over the longest period allowed by law for payment, and the leasee shall pay only such amounts as are certified to real estate taxes during the term of the lease, and for furnishing such utility service for the leased of this premises and connon area when due and payable during the lease and for the maintenance and other services that-may be obtained from the City. Such operational costs shall be established on a per square foot rate per year during the teen of the lease to be payed on a -1- nonthly basis, in accordance with Exhibit D attached and made a part hereof. Delivery of possession prior to the commencement date shall obligate tenant to pay additional rent of a pro rate basis calculated on the ratio of the actual number of days that the actual or constructive possession by the tenant of the premises to the total days in the month in question. ARTICLE 2. USE AND MUTMWM Daring the lease term, the Tenant will utilize the leased premises to the extent and so long as is reasonably feasible for the furnishing of medical services to the residents of the City, the _surrounding area and others; and will at its own expense keep the leased premises and all.parts thereof, on the inside and exterior, in good repair and good operating condition and in as safe condition as its operations will reasonably permit, waking all repairs thereof of which may be necessary for this purpose, provided that the Tenant may ask the City to perform such services for it �z and, agree to pay for then. The City and the Tenant agree that the leased premises shall be maintained as follows: .K� a:. (1) When internal or external repairs or maintenance are required for the leased premises which are not covered by insurance, the Tenant will-_ pay only so much of the cost thereof as relates to the leased premises and of the cost thereof which relates to the common use and public areas and equipment. For the purpose of this lease, the roof and outside walls of the building shall be considered common use areas. (2) The City will provide adequate parking space,in accordance with Exhibit E attached and made a part hereof, and parking lot maintenance, snow removal, lawn maintenance and other services as may be mutually agreed upon for the leased premises. (3) The City shall provide and the Tenant shall pay for the heat, water, air conditioning for the leased premises at the times and temperatures customary and shall provide thermostats on the leased premises to be controlled by the Tenant subject to any governmental regulations prohibiting such control. (4) The Tenant shall pay for all electricity and telephone services on the leased premises, and the City shall install separate meters on the leased premises for such electrical services. ARTICLE 3. IDDIFICATIONS Tenant may from time to time, only with the approval of the City, make any additions, modifications or improvements to the leased premises subject to any zoning or building code or restrictions of the City, that it may deem desirable and that do not`adversely affect the structural integrity of the building. Additions, zndifications or improvements made by the Tenant shall become part of the leased premises and the property of the City, subject to the provisions of this Lease. ARTICLE 4. POSSESSION AND TF.W Except as hereinafter provided, City shall deliver possession of the leased premises in the condition required by this Lease upon or before the date herein above specified for commencement of the term, but delivery of possession prior to -such commencement date shall not affect the expiration date of this Lease. The rentals herein reserved shall commence from the date when possession of the premises is delivered by City to Tenant. -2- ARTICLE 5. NON- LIABILITY OF CITY City shall not be liable for any damage for failure to furnish heat, air conditioning, or water, electricity, or other services by reason of breakdowns, the necessity for repairs for improvements of such services due to fire, explosion or any cause beyond City's reasonable control; nor shall City be liable for any personal injuries, death or damage from any cause about the leased promises or the building wherein same are located, including the parking area, and without limiting the generality of the foregoing any personal injuries, deaths, or damage resulting from the use of escape of gas, water, steam, electricity, air conditioning or other agency, unless caused by the negligence of City, its agents or employees. ARTICLE 6. CARE OF PFEMISFS Tenant agrees: (1) To keep the leased premises in as good a condition of repair as they were at the time Tenant _ took possession of sane, reasonable wear and tear and damage from fire and other casualty for which insurance is normally procured excepted. (2) To keep the leased premises in a clean and sanitary condition. (3) Not to commit any nuisance or waste on the leased premises, or throw any foreign substances in plumbing facilities, (4) If Tenant shall fail to keep and preserve these premises in the state or condition required by the provisions of this Article, the City may, at its option put or cause to be put into the canditi.on and state of repair agreed upon, and in such case, the Tenant, on demand, shall pay the cost thereof. (5) Tenant agrees to abide by such rules and regulations as may be reasonably promulgated by City. Tenant shall erect no signs on the leased premises without written premissian of the City, ARTICLE 7. LMMEM USE Tenant agrees not to commit or permit any act to be performed on the premises, or any omission to occur which will be in violation of any statute, regulation or ordinance of any govermental body, or which will prevent City from securing insurance on the premises. If Tenant's activities cause an increase in City's insurance cost, City may make a surcharge to Tenant for such excess cost upon receipt of invoice from insurance company; Tenant will pay such excess cost to the City within 30 days fram receipt of surcharge notice by City. Tenant shall not disturb other occupants of the building by making any undue or unseemly noise or otherwise and shall not do or permit to be done in or about the leased promises anything which will be dangerous to life or limb. AMCIE 8. 'PROPE rY INSURANCE • The City will procure policies of insurance and contimously maintain them in effect fran the occupancy date to the expiration or earlier termination of the tenor of the lease, against such risks and in such anuunts as are customary for a prudent owner of canparable properties. Without limiting the generality of the foregoing -3- r] provision, the City shall specifically maintain direct damage insurance covering the following risks of loss: (1) Fire (2) Extended coverage perils (3) Vandalism and malicious mischief (4) Boiler explosion .on replacement cost basis in an amount equivalent to the full insurable value thereof. "Full insurable valve' shall include the actual replacement cost of the project (excluding fastings and foundations), without deductions for depreciation. The City shall not be obligated to insure the machinery or equipment installed by the Tenant on the leased premises. Each policy may be written with a deductible amount not exceeding $250.00. AMCLE 9. ' S INSURANCE The Tenant will procure and maintain continuously in effect during the tern of the lease, ins rance against liability for injuries to or death of any person or damage to or loss of property arising out of or in any way relating to the condition of leased premises or any part thereof, in the minium amounts of $250, 000 for death of or personal injury to any one person, $500,000 for all personal injuries and deaths result- ing from any one occurrence, and $100,000 for property damage in any one ocaurence. The Tenant shall also maintain malpractice insurance in such amounts and against such risks as are customary and prudent to person practicing . medicine in the State of tiff nesota. Tenant shall also maintain, business inter- ruption insurance covering fire, extended coverage and special extended coverage perils in an aunt sufficient to enable it to continue basic rental payments during any period of repair or restoration. ARTICLE 10. DA AM EY FIRE OR URM CASUALTY If the fire or other casualty shall render the leased premises untenantable, this lease shall terminate forthwith, and any prepayments of rent shall be refunded by the City pro rata; provided, however, that if the premises can be repaired within ninty (90) days from the date of such event and City in fact commences to make such repairs within said 90 day period, then at City's option by notice in writing to Tenant mailed thirty (30) days after such damage or destruction, this lease shall remain in full force and effect, but the rent for the period during which the premises are untenantable shall be discounted pro rata. ARTICLE 11. RMMU DOMAIN If the leased premises are taken by any public authority under the power of eminent demain, than the term of the lease shall cease as of the day possession shall be taken by such public authority and City shall make pro rata -refund of any rent that may have been -4- paid in advance. All damages awarded for such taking under the power of eminent dcmain shall belong to and be the property of the party entitled thereto by the law of eminent demain. AMCLE 12. SURREMDER Except as otherwise provided in this lease, at any expiration or early termination of the lease hereof or any renewal term Tenant will surrender possession of the leased premises to the City peaceably _and promptly as in good condition as the coa mencemeut of the temu of this lease, loss by fire or other casualty to the extent covered by insurance and ordinary wear, tear and obsolesence only excepted. AMCLE 13. RREWAL OF LEASE This lease shall be automatically renewed for one thirty -six (36) month period unless Tenant shall terminate the option by giving written notice to the City no less than six (6) months prior to the expiration of the term of this lease or first extended term. This automatic renewal shall expire no later than seventy two (72) consecutive mmths following the date of occupancy. Such renewal shall be based upon all of the terms of this lease - including rental and additional rent. ARTICLE 14. ASSICNMU OF SUBLETTIM Tenant agrees to use and occupy the leased premises through the entire team hereof for the purpose or purposes herein specified, and for no other purposes, the manner and to let said premises, or any part thereof, whether by voluntary act, operation of law, or otherwise without the previous written consent of the City in each instance, which consent may be withheld or refused but not unreasonably. Any assignment by Tent shall not relieve Tenant of any of its obligations under this lease. Consent by City to one assist of this lease or to one subletting of the leased premises shall not be a waiver of the City's rights under this 'Article: as to any subsequent assignment or subletting. City's rights to assign this lease are and shall remain unqualified. ARTICLE 15. NON -PANT OF IOU - I UAULTS If any one or more of the following occurs, (1) A rent payment from Tenant to City shall not be paid when due and payable, (2) Tenant shall violate or default any of the other covenants, agreements, stipulations or conditions herein, and such violation or default shall continue for a period of ten (10) days after written notice from City of such violation of default; or (3) If Tenant shall be adjudged banlaupt or file a petition in banlauptcy or become insolvent; then it shall be optional for City to declare this lease forfeited and the said term ended, and to re -enter said premises, with or without process of law, using such force as may be necessary to remove all persons or chattels therefrom, and CCity shall not be liable for damage by reason of such re -entry or forfeiture; but not withstanding re -entry by City or forfeiture or termination of this lease, the liability of Tenant for the rent provided for herein shall not be relinquished or extinguished for the balance of the term of this lease. Tenant will pay, in addition -5- addition to the rentals and other stns agreed to be paid hereunder, such additional suns as the court may adjudicate reasonable as attorney's fees in any suit or action instituted by City to enforce the provisions of this lease, or the collection of the rentals due City hereunder. ARTICLE 16. U SPELT M AND REPAIRS The City or its eVloyees, or agents shall have the right to enter the premises at all reasonable times for the purpose of inspection, cleaning, repairing, altering or improving the same or said building but nothing contained in this lease shall be construed so as to impose any obligation on the City to make any repairs, alterations, or iuprovements, except that City agrees to maintain and make all necessary structural and mechanical repairs to the leased premises and the building -and L-:md of which the leased premises are a part, including the roof, exterior walls, foundation, mechanical and electrical systems, corm areas and parking areas. Tenant agrees to pay for such additional costs as are described herein. ARTICLE 17. HOLDIW, OVER In the event Tenant remains in possession of the premises herein leased after the expiration of this lease and without the execution of a new lease, it shall be deemed to be occupying said premises. as a Tenant from month to month, subject to all the conditions, provisions and obligations of this lease insofar as the same can be applicable to the month-to-month tenancy. ARTICLE 18. COVENANTS To HOLD HARAMSS Except in the case of negligence of the City, its agents or employees, Tenant agrees to hold City haxamless for any liability for damages to any person or property in or about the leased premises ca LSed by Tenant's negligence. All property kept, stored or maintained is at the sole risk of Tenant. Tenant agrees to pay all sums of money in respect to any:labgr, services, materials, supplies or equipment furnished or alleged to have been furnished to Tenant in or about: the leased premises caused by Tenant's negligence. All property kept, stored or maintained is at the�sole risk of Tenant. Tenant agrees to pay all sums of money in respect to any labor, services, materials, supplies or equipment fnmisbed or alleged to have been furnished to Tenant in or about the leased premises which may be secured by a mechanic's, materialmen's interest therein and will cause each such lien to be discharged at the time performance of any obligations secured thereby matures, provided that Tenant may contest such lien, but if such lien is reducted to final judgment or process thereon is not stayed, or if stayed and said stay expires, then and in each such event Tenant shall forthwith pay and discharge said judgment. City shall have the right to post and maintain on the leased premises -6- notices of non - responsibility under the laws of Minnesota. ARTICLE 19. WAIVER OF SUBROGATION City hereby waives and releases all claims, liabilities and causes of action against Tenant and its agents, servants and employees for loss or damage to, or destruction of, the building in which the leased premises are situated as a result of fire, explosion or other perils included in the Minnesota standard fire and extended coverage risk- insurance, whether caused by the negligence of any said per persons or other- wise. In life manner, Tenant hereby waives and releases all claims, lia- bilities and causes of action against City and its agents, servants and employees for loss or damage to or destruction of any of the iuprovenents, fixtures, equipment, supplies, merchandise and other property whether that of Tenant or of others in, upon or about the leased premises or the building in which the leased premises are situated as a result of fire, explosion or other perils included in the Minnesota standard .fire and extended coverage risk insurance, whether caused by the negligence of any said persons or otherwise. These mutual waivers of City and of Tenant shall remain in force and effect only so long as there is no additional pry charged with respect thereto, or If such added premium is charged than only if the amomt thereof is paid by the party hereto in whose favor such waiver with respect to which the added premium is charged than only if the a=unt thereof is paid by the party her in whose favor such waiver with respect to which the added premium is imposed runs. Each of•the parties hereto shall give the other written notice of its insurer shall impose an extra premium charge for this waiver. Further, its insurer shall refuse to consent to the waiver herein provided for, it being intended and understood that the mutual waivers herein specified shall expressly_ cover the subrogation rights which the insurers of the respective parties hereto have against the other- for losses covered by such waivers. These mutual waivers are given in consideration of each other and the terminations or suspension of one shall with like effect terminate or suspend the other. ARTICLE 20. CUMN[JIM EUSTANCE AMID ICATIONS The Tenant throughout the term 'of the lease will remain duly qualified to practice medicine under Minnesota statutes governing said medical operation, and is duly qualified to do business as an individual in Minnesota, and will not dissolve or otherwise dispose of all or substantially all of its assets, and w}ll not consolidate with or merge into a corporation or permit a corporation to consolidate with or merge into it, unless a surviving, resulting or transferee corporation, as the case may be, assumes in uriting all of the -7- obligatims of the Tenant Linder this lease and has a net worth of at least equal or that of the Tenant as of the date of such consolidation or merger, and is duly qualified to do business in the State of Minnesota; and unless such incorporation, consolidation or merger is approved by the City. The City will not unreasonably withhold such approval. In the event of the death or disability of Tenant, Tenant or his personal representative shall have a reasonable time to find a successor. ARTICLE 21. RIGHT'S (I O ATIVE All rights and remedies of City herein enumerated shall be cunalative and none shall exclude any other right or remedy allowed by lase, and said rights and remedies may be exercised and enforced cmxurrently and whenever and as often as occasion therefore arises. ARTICLE 22. MERAL This lease does not create the relationship of principal and agent or of partnership or of joint venture of any association between City and Tenant being that of City and Tenant. No waiver of any default of either party hereunder shall be implied from anh omission by the other party to take any action an account of such default if such default persists or is repeated, and no express waiver shall affect any default other than the default specified in the express waiver and thatonly for the time and to the extent therein stated. Each term and each provision of this lease performable by Tenant or City shall be construed to be both a covenant and a condition. The marginal or topical headings of the several Articles, *;l paragraphs and clauses are for convenience only and do not define, limit or construe the contents of such Articles, paragraphs and clauses. All provisions hereof shall be binding upon the heirs, successors and assigns of each party hereto. Any notice•required to be served in writing hereunder shall be mailed to the parties at the addresses set out after their respective signatures. ARTICLE 23. FIxT HM It is understood and agreed between the parties hereto that upon the team nation of the tenancy the Tenant shall have the right to re ow any fixtures that the Tenant has installed provided, however, that the Tenant shall restore the premises to substantially the same condition. ARTICLE 24. ENTIRE AC 1T This lease embodies the entire agreement of the parties. There are no promises, terms, conditions or obligations referring to the subject matter, other than as contained herein. There may be modification of this lease, except in writing, executed with the same formalities as this lease. ARTICLE 25. SIGNS City shall provide for necessary signs stating "Kenneth Peterson, M.D." at the entrance to the Medical Office Building and inside comet areas as directed by Tenant indicating the location of Tenant's premises. IN WITNESS 14HEREGF, the parties hereto have executed this Agreanent the day and year first above written. •• • m CITY CF H[fl'CIiINSCN By Its riayor Address: City Hall Washington Aveme W. Hutchinson, 14N 55350 Address: NOTICE OF PUBLIC HEARING ON DEVELOPMENT DISTRICT NO. 4 TO WHOM IT MAY CONCERN: TIME AND PLACE: Notice is hereby given that the City Council of the City of Hutchinson Minnesota, will meet in the Council Chambers at the City Hall in Hutchinson, Minnesota, at 8:00 PM o' clock on October 14 , 1980 to consider an extention and amendment of the boundaries of Development District No. 4 and an extention and amendment of its development program and tax increment financing plan pursuant to Minnesota Statutes, Chapter 472A and Sections 273.71 to 273.78 PROPOSED DEVELOPMENT DISTRICT BOUNDARIES: The boundaries of Area 2 of Development District No. 4 are proposed to be expanded to include lots 4,5,6;and 7 of Block 14 and Lots 3,4 and 5 of Block 15 and that portion of Jefferson Street and the 1 st. alley west of Jefferson Street, 132 feet north of Second Ave. S. E., all located in South half of the City, City of Hutchinson, Minnesota. Such persons as desire to be heard with reference to the proposed amended Development District and Development Program and Tax Increment Financing Plan therefor will be heard at this meeting. Written or oral statements will be considered. Dated: This day of , 198. BY ORDER OF THE CITY COUNCIL By City Clerk q, it h .- jJx'I RIVER SE_C AVENl1E WE. F_ F-1 L. L FW49T AVENUE H-E. L LA U==Jj - -- -Al i IE 1,0URTH AVENUE LLE 7 I— _T li 1 -41 City Of Hutchinson MAP NO. i CR & A!."l- 2160 Lipp" Allan A .d SL F". U- -AW L DOWNTOWN DEVELOPMENT DISTRICTS NUMBER 1&2 DEVELOPMENT DISTRICT BOUNDRIES, M Modifications DEVELOPMENT AREA NUMBER I DEVELOPMENT AREA NUMBER 2 RESOLUTION NO. 6614 RESOLUTION CALLING FOR PUBLIC HEARING ON AMENDING AREA NUMBER 2 OF DEVELOPMENT DISTRICT NUMBER 4 AND TAX INCREMENT FINANCING PLAN WHEREAS: A. It has been proposed that the City of Hutchinson amend Area Number 2 of Development District Number 4 in the City and adopt an amended development program and tax increment financing plan therefor in accordance with Minnesota Statutes, Chapter 472A and Sections 273.71 to 273.78 (the Act). B. The City Planning Commission has been requested to file its report on said proposal with the City Council; C. In accordance with the provisions of the Act, the City Council is providing the members of the County Board of Commissioners of McLeod County and the School Board of Independent School District No. 423 a reasonable opportunity to meet with the City Council to discuss said proposal and has fully informed such members of the fiscal and economic implications of the proposed development district; NOW THEREFORE BE IT RESOLVED by the City Council of the City of Hutchinson that a public hearing on said proposal will be held at the time and place set forth in the Notice of Hearing hereto attached and incorporated herein by reference. The City Clerk is authorized and directed to cause said Notice of Hearing to be published in the local official - newspaper and, if the official newspaper does not have general circulation, in a newspaper of general circulation in the City at least once not less than 10 days nor more than 30 days prior to the date of hearing and to cause a copy of said notice to be mailed to the County Auditor of McLeod County and the School Board Clerk of Independent School District No. 423. Adopted by the City Council this 9th day of September, 1980. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk ['1 T ro ' w o TREE CITY USA e FR OF G�� 218 North Main - Hutchinson, Minnesota 55350 - (612) 879-6025 Sept. So 1980 City Council City of Hutchinson City Hall Hutchinson, MN 55350 Dear Sirs: We have two unexpected needs for the upcoming Arts and Crafts Festival this weekend. I seek your approval on the following requests: 1. We will need 4 or 5 parking meters covered on Friday in the location immediately behind the bandshell on 1st Ave. The Heartmobile for the Community Hospital will be using -that space as a free service to the public. The HPD has been alerted to our need and see no problem. 2. On Saturday there will be Square Dancing by the local Square Dance Club and we request that 1st Ave. be blocked from the alley to Main Street from 1:00 P.M. to 3:00 P.M. They will perform between 2:00 P.M. and 3:00 P.M. Thank you for permitting these late requests. I did not know of this need until yesterday. Sincerel 9 T REGULAR COUNCIL MEETIN September 9, 1980 WATER $ SEWER FUND *State Treasurer PERA contribution $ 224.60 Abbott Electronics Inc. supplies 1.50 Am. Payment Center payment box rental 36.00 Blue Cross -Blue Shield Sept. med. ins. 268.20 Central District Services gasoline 630.97 Curtin Matheson Scientific chemicals 195.20 Family Rexall Drug columnar pad 2.34 Feed Rite Controls Inc. acid 417.66 GTC Auto Parts supplies 69.13 23.18 Gambles 2 garbage cans 70.34 Hercules Inc. chemical 175.22 3.04 Hutch Wholesale Supply supplies 67.77 Heikes Hdware supplies 4.35 Jerrys Tire Co. repairs 49.80 Johnson Super Valu distilled water 12,492.75 Junker Sanitation refuse charges 928.10 Juul Contracting services 29.60 Leef Bros. Mn. U.C. Fund uniform rental unemployment comp. -Riebe 345.00 Nalco Chemical chemicals 334.00 4.88 Plaza OK Hardware supplies 29.50 Quades repairs 7.17 Rutz Plbg & Htg. supplies 218.66 State Treasurer PERA 7.00 McLeod Co.Sanitary Landfill dumping waste 149.50 Commissioner of Revenue August sales taxes 51.51 Hutchinson Telephone Co. Hutchinson Utilities phone electricity & computer charges 8127.76 $24,894.39 McCarthy Well Co. partial payment -well repairs 8,000.00 GENERAL FUND $ 3173.25 *State Treasurer PERA 150.00 Bill Breitkreutz Lake Harriet Florist roof repair flowers -Ross Michaels 15.75 L'Hotel de France Dean O'Borsky 211.85 Valley School Suppliers office supplies 33.42 Kentucky Fried Chicken park & rec. meeting Forestry Suppliers Inc. tags 825.00 K & S Catering city employee picnic - 168.00 R. L. Polk & Co. 4-Polk directories 63.00 The Wall Street Journal 1 yr subscription 3.50 James Haasl safety council meeting 70.34 Milton Studeman overcharge on Permit 32.10 Mark Weis seminar ice machine 112.22 Wendell Mathews DED Fed. proj. tour 660.00 Barb Keisling Datlof $ Alfred Weseloh ice show appraisal of land 250.00 1st State Federal refund - assessment search 2.00 41.10 Foreman & Clark 2 shirts- J.Brown 30.00 G $ R Insurance Services notary bond& commission Dictaphone repairs 101.20 Judy Boll bike seminar 36.10//_d Boa Allen Office Products office supplies - park,eng,street,cso 117.34 Am. Linen Supply Co. laundry service 36.08 Am. Welding Supplies chemicals- street 4.50 Anderson Interiors paint -arena 19.24 Automotic Voting Machine election supplies 89.43 Acme Chemical Co. boiler chemicals 384.00 Bellkato Co. tape repairs =eng 7.86 Bullseye Reloading reloads - police 177.00 Blue Cross -Blue Shield Sept. med. insurance 4419.78 Crow Chemical supplies- street 41.50 Copy Systems Inc. off set supplies 61.10 Central Dist. Service gasoline 5105.06 Coca Cola Bottling city picnic $ arena supplies 219.00 Copy Equipment Inc. supplies -eng. 29.67 Co. Treasurer dl fees for co. 105.50 Culligan Water Cond. rock salt $ water & tank for Elm 276.30 Div. of Boiler Inspection boiler license = Koehler 10.00 Bruce Ericson advance -arena 154.00 Family Rexall Drug supplies 183.04 Farm $ Home supplies 247.93 Felskas Auto Machine supplies -park 95.71 Floor Care Supply cleaning supplies 42.50 GTC Auto. Parts repair parts- street -park- transit 475.62 Gambles supplies -arena 30.07 Gopher Sign Co. signs- street 290.38 Great Plains Supply supplies -park 8.49 G.F.Nemitz Sons paint- 8.47 George Field seminar 133.50 Home Bakery Inc. election supplies 15.30 Hutch Drug supplies - police 12.05 Hutch Iron & Metal iron -eng. 6.75 Hutch Landscaping tree & stump removal -elm 2080.52 Hutch Leader publications $ ads -arena 720.80 Hutch Telephone phone service 1966.41 Hutch Utilities electric service 5715.95 Hutch Vet Clinic boarding fee -cso 136.50 Hutch Wholesale Supply supplies -park- street -elm 74.47 Heikes Hdware Hank supplies- street - airport 29.61 Hutch Shoppers Guide ads - arena - schedule 470.35 Ink Spots printing forms- street - transit - police 139.50 Intl Harvester Co. repairs- street 266.87 Jahnkes Red Owl supplies -arena 32.42 Juul Contracting Co. storm sewer repairs= street 434.20 Keefe & Schantzen legal fees(replacement) 10,787.08 Lamberts Standard Service car maintenance- police 61.30 Lloyd Schlueter car allowance -sept. 30.00 MPRA reg. fee -rec. 35.00 McLeod Coop Power Assn. electricity - airport 176.69 Kenneth Merrill Logis meetings 88.03 Mn. U. C. Fund unemployment comp. -St. Pierre -Eck 996.35 Motorola Inc. monthly servicing 218.25 Mn. Finance Officers Assn. Gaarf book 25.00 Wards repair supplies - eng,street,police 313.28 Marilyn Swanson coffee 7.26 McGarvey Coffee Inc. coffee - police 68.00 -3- Plaza Ok Hardware Quades Gary Plotz Rannow Electric Rockite Silo Inc. Rutz Plbg. $ Htg. St. Paul Book $ Stationery Schmeling Oil Co. Shell Oil Co. Shopko Simonson Lbr. Co. St. Treasurer Suzuki Sports Center Texgas Corporation Velvet Coach Inc. Viking Signs Xerox Ziemers Grocery Wallys Tire Co. Wigen Chev. Co. W.D. Enterprises Display Sales OFF STREET PARKING Charles Bell BRIDGE FUND Miller Miller & Mac Inc. RCM Associates M.G.Astleford Inc. BONDS OF 1980 Progressive Contractors J.W. Hanson Const. Co. supplies- arena - elm -rec- street -park 145.35 repairs & supplies - police 83.35 mileage & Sept. car allowance 264.17 garage repair,bulbs- airport 158.00 supplies -park 15.98 repairs 113.95 supplies -arena 6.92 diesel fuel- street 249.35 gasoline- police 17.45 supplies - police •99 supplies- street -elm 11.38 PERA 3162.13 repairs -park 17.65 chemicals- street 5.70 meals 8.32 sighns -arena 19.00 monthly payment 146.56 meeting expenses 9.78 repairs- street -park 32.50 repairs- transit 40.50 repairs- transit 164.98 $ 48,358.71 partial payment- decorations 324.00 $ 48,682.71 servicing meters $148.50 bridge repair 756.00 prof. fees 5365.88 bridge repair -est. #3 70,063.84 76,185.72 Est. #2 129,041.83 Est. #3 53,536.68 182,578.51 -4- MUNICIPAL LIQUOR STORE Old Peoria Co. liquor, wine $1579.89 Ed Phillips $ Sons liquor & wine 1325.02 A.J. Ogle Co. beer 869.00 Friendly Beverage Co. beer 2556.40 Lenneman Beverage Co. beer & mix 15,011.55 Locher Bros. Dist. beer 12,779.55 Triple G. Dist. Co. beer $ mix 14,644.30 Judson Valley Enterprises ice 507.00 Junker Sanitation refuse pickup 90.00 Hutch Telephone Co. phone service 40.86 Electro Watchman Inc. quarterly payment 84.00 Am. Linen Supply Co. towel service 21.60 Persian Office Ypducts ribbons & tape 305.00 Hutch Cold Storage monthly payment 150.00_ City of Hutchinson,General Fund transfer of funds 10,000.00 Griggs Cooper & CO. liquor $ wine 5741.95 Twin City Wine Co. liquor $ wine 891.74 66,597.86 TCHINSON MEDICAL CENa . P.A. HUTCHINSON MEDICAL BUILDING - PHONE (612) 879-6066 1091 HIGHWAY IS SOUTH HUTCHINSON, MINNESOTA 55330 CARL O. BRETZKE, M.D. GEORGE R. GORDON. M.D. GRANT I.. GRIEBIE, M.D. ROBERT L HEGRENES, M.D. THOMAS P- KLEINKAUF, M.D. WILLIAM J. O'BRIEN, M.D. K CRIS. REMUCAL, M.D. GEORGE R. SMITH M.D. Se t. 5, 1980 ary Plotz, City Administrator Don Erickson, Chairman, Hutchinson City Planning Commission George R. Smith, M.D., President, H.M.C. ROBERT D. OTTE ADMINISTRATOR FOR YOUR INFORMATION �bg g619101j�2, gEP t �o I regret to inform.,you I must submit my resignation from the Hutchinson City Planning Commission effective immediately. I have learned a great deal; and enjoyed my experience. The reason for terminating my commission is due to a directo conflict with my company's Board of Director's meeting. The new time established for the meeting is 6:30 PM., the 3rd Tuesday of every :month. If I can be of service on another committee or task force which doesn't conflict with my position I' would be happy to assist. Best Regards, �� j>. 0 16 Robert D. Otte, Adm. (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 FOR YOUR INFORMATION September 5, 1980 To: Doug Mayo Jack Hoeschler From: Gary Plotz, City Administrator eyjr,�g ,61 Subj: Optioning two additional lots - High Rise Although the City of Hutchinson would like to purchase the two additional lots on Adams Street, and has authorized the option of these parcels, their needs to be a basis for the City to finance this enhancement. Before the City can proceed in exercising the option, we need a firm estimate on the property taxes to be paid by your project. Likewise, the City's financial consultants (Ehlers $ Associates) are re- questing the estimated annual property taxes for the purpose of determining the financing of the Senior Citizens Center. The property tax estimate is a number that needs to be determined by the county assessor, after he has received detailed information about the structure from the development team. I need to receive this information within the next three (3) days to meet your deadline requirements, specifically; "Letter from the City of Hutchinson stating that the City will fund the Senior Citizen Center ....." In regards to which entity will hold the deed for the two additional parcels, which entity will pay the property taxes, and which entity will determinL--the- -- land use (green area and parking), this has not been determined at this time. cc: Mayor & City Council Ken Lever i 1 °ys A August 29, 1980 The Honorable Mayor & Council Members City Of Hutchinson Hutchinson, Minnesota 55350 In re: 1979 Improvements Assessment Roll No. 82 Storm Sewer Dear Mayor & Council Members: WINTHROP, MINN. 56396 P.O. BOX 432 15071647 -5= r � 4 5 6 p 1ga0 nvw N ?�IZOZ FOR YOUR INFORMATION Lucile Ulrich., our Hutchinson Plant Managery Bernie Knutson of Lynn Card Co. and I have reviewed your Storm Sewer Assessment charged to our two properties. We feel we are being required to pay a larger proportion of the storm sewer costs than circumstances justify. Yesterday we made a visual survey of all the lots that will benefit from this new storm sewer. Owners of these lots are: (1) Wallys Tire (2) Junker Sanitation (3) Stearnswood (4) Hutchinson Cold Storage (5) Hutchinson Utilities At the present time surface water from Wallys Tire and Junker Sanitation drains into the new sewer. With proper surface management the other three lots could easily drain into the new storm sewer too. This will eliminate the need for tributary or secondary sewer lines to serve these lots. Lynn Card Co. and Hands.. Inc. do not object to paying their fair share of this assessment but under the circumstances., we are sure you will agree, the total cost of $3,989.50 should be broken down more fairly. If you feel we should meet with you.to discuss the matter we will be pleased to do so. Sincerer yours.. G4. Mgr. Hands, Inc. JAK:aja cc: Bernie Knutson Lucile Ulrich Marlow Priebe Hands, Inc. Board Members PLANT LOCATIONS: WINTHROP, MINNESOTA and HUTCHINSON, MINNESOTA 34 6> Jr : - C c" °' X30 r ~ N RECEi VED N W COMPANY tD A ke.-e-'a27 1st Ave. M. E tZ026�� Hutchinson, Minnesota 55350 Phone: (612) 879 -2501 September 3, 1980 FOR YOUR - INFORMATION The Honorable Mayor & Council Members City of Hutchinson Hutchinson, Minnesota 55350 In re: 1979 Improvements Assessment Roll No. 82 Storm Sewer Dear Mayor & Council Members: After reviewing the storm sewer assessment charge with Mr. James Kelly of Hands, Inc., I must reiterate my objections voiced in the Council Chambers on August 26th: "Hands, Inc. and Lynn Card Co. should not have to bear the full burden of this storm sewer segment when the whole southeastern portion of the Industrial Park will benefit." _ We do not object to paying our fair share of the assessment; however, the cost should be assumed by all the property owners who benefit. We will be happy to discuss this matter further if you desire. Sincerely yours, Bernie Knutson SBK:jmk cc: James Kelly Hands, Inc. Board Lucile Ulrich Marlow Priebe fofl000�oa hoasog ffh amo agency August 29, 1979 The Honorable Ralph D. Westlund Mayor of Hutchinson 37 Washington Avenue W. Hutchinson, MN 55350 Re: Hutchinson Elderly First Avenue SE and Jefferson Avenue MHFA #80 -066 62 Elderly Units; 100% Section 8 Dear Mayor Westlund: ,1 3456789 �► 0 RECEIVJW y FOR YOUR INFORMATION I am pleased to inform you that the Minnesota Housing Finance Agency has completed the Feasibility underwriting and technical review for this housing development. On August 28, 1980, the MHFA Board determined that this proposed development appears feasible for mortgage financing under the Agency's Multi- family Program and authorized the issuance of a Feasibility Letter to Stephen Pistner and Kenneth Lever. Please note that this action does not constitute a Commitment on the part of the Minnesota Housing Finance Agency to finance the develop- ment. Additional analysis must be done before the final decision is made on providing a mortgage. Our action now is a determination by the Agency that the proposal, as currently structured, is economically feasible, the site or sites included in the proposal are acceptable, a market exists for the units, and the development plan, as proposed, is basically acceptable to the Agency. While this action does not commit the Agency to issue a mortgage for the development, it does provide assurance to the de- veloper that the proposal at this stage is workable, that mortgage and housing assistance funds are available, and that the developer can proceed with some confidence to incur additional costs in the preparation of plans and specifications and securing the site. Our approval assumes no significant financial or program changes between now and the completion of processing. 333 sihtey -suite 200 00 - saint I»ul. minnesolra 55100 1 - 612 296 -7600 B AN EQUAL OPPORTUNITY EMPLOYER _000,® August 29, 1980 Page 2 This letter is to assist you in understanding the current status of this proposed housing development with the Agency. It is not intend- ed to influence the outcome of any deliberations regarding zoning or other land use considerations you may currently have with the devel- oper. Thank you for your continued cooperation and commitment to the goal of providing decent and affordable housing for the citizens of your community. If you have any questions, please contact Leslie Pilch, the Housing, Development Officer assigned to this development, at (612) 296 -3029. Sincerel J es. J S 1em Ex utive Di ctor /wpc FOR YOUR INFORMATION THE HUTCHINSON SAFETY COUNCIL The Hutchinson Safety Council met August 25, 1980, at the Praire House in Hutchinson, Mn, with 12 members present. In the absence of President Myron Johnson, Vice President Bill Arndt, presided and opened the meeting with a silent prayer. The July minutes and treasurers report were OK'ed by voice motion. FAIR REPORT: 1,225 pcs. of safety material were given out, 10 Filmsrere shown,. 582 people watched the movies Bills for a film projector bulb to Brinkman Studio and to David Paetow, for running the projector were approved. A discussion was held if we should have the same booth space next year or try for another spot. More on this at another meeting. RE: BIKES: There maybe a bike trail at the new McDonalds Park, but this is still in the planing stage. Also there was held a discussion on motorcycles and moped accidents that had occurred the past month. SCHOOL: School has started and a discussion was held on bus safety. The motion was made a approved that the secretary write a letter to Editor of the Hutchinson Leader,. stating parents should not load or unload students on Grove St. So.,, in back of the elementary school and also remind the parents that they and the students should obey the school patrol orders. Bill Arndt stated gravel on a county road had been spread but not graded for several days and this was a driving hazard. Cliff Popp will check into this. The representative from the sheriffs department stated they will be checking if cars are stopping and obeying the school bus signals. The next meeting will be September 22, at the Prairie House. The meeting was adjourned by motion. Submitted by: Bill Arndt, Vice President Loretta F. Pishney, Secr. Treas. Treasurer's Report: Balance on hand 8 -1 -80 86.70 Deposits: none Disbursements: Brinkman Studio 1 bulb -16.70 D. Paetow-16 hrs. @3.25- running proj. -52.00 Balance on hand 8 -31 -80 C. 18.00 league of minnesota cities August 29, 1980 TO: City Officials FROM: Pete Tritz RE: STATUS OF REVENUE SHARING RE- ENACTMENT CRECEIVIM FOR YOUR INFORMATION As you know, the current revenue sharing law expires as of September 30 of this year. The bill re- enacting revenue sharing has not yet been passed by Congress. It currently appears that the earliest date by which final action can be expected is the first week of October-. The revenue sharing re- enactment bill, H.R. 7112, has been reported out of com- mittee, and is currently on the floor of the House. Major features of the bill as it currently stands are as follows: 1) The bill would extend the program for three years, with annual funding of $4.6 billion. (This is the same level of annual funding which has been in effect since 1976.) 2) State governments are eliminated from revenue sharing. 3) The allocation formula is amended to reduce funds to jurisdictions whose per capita tax collections exceed 250% of the state average. 4) Annual use reports are eliminated, but jurisdictions receiving allocations of $25,000 or more would be required to submit an audit every two years, covering both years. 5) One billion dollars ($1,000,000,000) is authorized for counter - cyclical anti - recessionary payments. These funds would be available after two successive quarters of decline in national real wages and salaries and the gross national product. The funds would be distri- buted to local governments in counties which suffer a decline in real wages and salaries, and would be allocated to governments within the county according to the revenue sharing allocation formula. NLC's lobbyists feel that it is unlikely that the counter - cyclical funding provisions will actually be passed. They do consider it possible that the House may include a moderate increase (perhaps $500 million) in general revenue sharing funding. It is important that local officials continue to contact Minnesota's Senators and Representatives to urge them to support re- enactment of revenue sharing. PT /cr 300 hanover building, 4BO cedar street, saint paul, minnesota 55101 (612) 222 -2861 August 29, 1980 TO: All City Mayors, Managers,Administrators and Clerks FROM: Donald A. Slater, Executive Director RE: Cuts in State Aid League staff members met with Commissioner Clyde Allen and other state staff with respect to implementation of Governor Quie's proposed cut in state aid payments to cities earlier this week. Several major points of discussion emerged. These include: 1. The timing of any cut in state aid payments. 2. The issue of a revised or reduced certification in the 1981 state aid payment. 3. The state government's November, 1980 cash flow problems. 4. The potential for cuts in other city aids from state agencies. The situation, described in previous Action Alerts, still prevails. The Governor pro- poses an 8.3% cut in state aid payments to cities and is moving to implement his decision. Legislative hearings are under wav by a number of committees of the Legislature but the Governor, in spite of contrary advice from members of his party, notably Senators Ashbach and Pillsbury, will not involve the Legislature in this decision; in other words, no special session and no consideration of the problem by the Legislature in January. 14 Timing The League Board has asked that any cut in aid payments fall totally on the March, 1981 payment.with no reduction at all in the September and November payments. Commissioner Allen indicated that the state is favorably disposed to this request and will probably go with it. Other alternatives include a 1/3 proportionate cut in the three remaining payments. Max- imum flexibility occurs.if the entire cut occurs in the March 15, 1981 payment. Those cities which prefer to spread the cut over the latter part of 1980 as well as early 1981 could adjust their 1980 budgets to do this in anticipation of the large cut in March of 1981. If the entire cut does fall on the March, 1981 aid payment, that payment would be reduced by 30.753 %. Note: That would be the only reduction required of cities to deal with the state's projected $195 million shortfall in revenues to its general fund. 2. 1981 Aid Payment Certification Commissioner Allen has already issued a 1981 state aid payment certification. The issue is, should he revise the amount he has informed cities they will receive by the proposed (OVER) 300 hanover building, 4e0 cedar street, saint paul, minnesota 55101 C61 21 222 -2861 -2 8.3% cut in state aid payments to cities? y _ In considering this question, the League Board asked that the Commissioner not revise or reduce the 1981 certification. The Commissioner indicated that a decision on this point has, not been made but will be soon. The League Board hoped that, without a reduction in certification of aid, the Legislature could review the situation in January and, possibly, restore Governor Quie's cut. Secondly, should the "shortfall" situation improve, the cut could be reduced. The-problem is as follows: If the 1981 certified amount of aid remains as issued, then cities,-particularly those up against their levy limits, would not be able to levy the taxes necessary to regain any funds which might be cut from the March, 1981 payment. The other side of the coin is that if Commissioner Allen issues a revised 1981'state aid amount (cut by 8.3%)j-.then cities, in-preparing their_ 1981 budgets. may. levy ._for -the reduced--amoant, levy I imits"_notwithstandin The League Board decided to be tough on this point'in order to seek relief in the Legisla- ture. Furthermore, if the Commissioner revises (and reduces) the 1981 payment, then no -restoration can be matte, either by the Legislature or by the Governor if economic condi- tions, improve. <. t , 3. State Cash Flow_ The state will experience a severe cash-flow problem in November of 1980. Commissioner Allen has asked that the League survey cities as to whether cities could forego receiving the November.15 state aid payment until January 15. (A survey form is attached.) The state does not intend to pursue this proposal on an across- the -board basis but will accommodate individual problems in order to avoid causi,ng--ci-ties to 'issue tax anticipation notes to help the state with its cash problem. 4. -Other City Aids The League is surveying state agencies in order to determine whether state agencies are passing on their-'own-cuts in program by cutting pass - through funds to cities,.in effect, giving cities additional cuts in aid. The survey is incomplete at the moment. Commissioner Allen agreed that he would work with the League when we were able to identify state cuts which would also affect cities. If you are aware of any other state program cuts, please inform the League at once. Thus far, we have identified agency cuts in the following programs: mass transit assistance, energy assistance, and IISAC grant funds. Apparently, shade tree funds and dedicated highway funds are intact. We're still checking other funds. The League will protest these cuts and seek relief from what may amount to a double cut. 5.: Follow -up City witnesses shared their problems with the cuts with the House Taxes Committee on August 28 and others will testify at a Senate Finance Committee hearing on September 11. Please complete and return the enclosed survey to the League by September 8.. DAS:kgj CROW RIVER REGIONAL LIBRARY BOARD i August 11, 1980 FOR YOUR INFORMATION The Crow River Regional Library Board met at the Meeker County Courthouse in Litchfield on Monday, August 11, 1980. Present: Joan Reckdahl, Grove City Ellen Moensch, Eden Valley Harriet Berg, Dassel Dorothy Hinseth,'Sunburg Wayne Hebrink, Renville Jean Stranberg, Atwater Ralph Bergstrom, Hutchinson Marcia Kleberg, Willmar Lilah Buhr, Stewart Jim Jones, Renville Ron Pool, Bird Island Burton Sundberg, Director, CRRL Kathy Matson, Asst. -Dir., CRRL Absent: John Esbjornson, Willmar Jeanette Buchanan, Willmar George Jepson, Winsted Earl Mathews, Glencoe Orlyn Mankell, New London Kathy McGraw, Hutchinson Howard Hoese, Glencoe * Joyce Hardy, Litchfield Wayne Brix, Litchfield *Excused absence Representing: H H H H H H H H H H Meeker County Meeker County Meeker County Kandiyohi County Kandiyohi County Kandiyohi County Hutchinson Willmar McLeod County . Renville Bird Island Representing: Willmar " Will " McLeod County " McLeod County " Kandiyohi County " Hutchinson " Glencoe " Litchfield " Litchfield At the beginning of the meeting, a quorum of the Board was not present, so the secretary's and treasurer's reports were presented but not acted on. Along with the treasurer's report, the allocation of the various new CD's was reported. There was a total of $13,001.24 in CD's that matured in June and July. These were invested in 2;� year certificates in banks in Willmar, Hutchinson, Winsted, New London, and Atwater. Our current total of investments is $33,627.81, - involving funds for bookmobile amortization and branch amortization. The assistant library director reported that July had a higher circulation of books and materials than ever before. - The long -range plan was returned to us by OPLIC with two suggested addenda to the plan, regarding first -, a materials selection policy and second, our facilities and accessibility thereto by the physically handicapped. Mr. Sundberg has resubmitted the plan with the additions suggested. Mrs. Matson reported that the ventriloquists and juggler programs are attracting from 40 to 80 children at each appearance. Twenty -nine staff members went on an interesting and informative tour to St. John's and St. Cloud. The Crazy Days book sale at the headquarters library brought in $150 which will be used for special projects. Part of the receipts were from books from Bird Island and those proceeds will be used in Bird Island. Wayne Hebrink moved for payment of bills, second by Lilah Buhr. Motion passed. (This can be done without a full quorum present.) Mrs. Matson presented an update on SAMMIE. There are now 36 participating libraries. She also showed us some of the materials which will be used in the project to combat adult illiteracy. Of the grant money in this project, $1000 is to be used for library materials. The Lincoln program, funded by another grant, will be presented September 24 and 25 in six locations within the CRRL area. Mr. Sundberg reported that Texas Instruments won the contract for the library computer system. Our terminal whould be installed in early September. It will be on a phone hook -up and can be used for interlibrary loan requests. It will replace our present TWX machine. The new terminal will have. same storage capacity. Other applications of its capabilities are being explored. 1. An additional Board member arrived, bringing our number up to quorum.: Therefore, Mrs. Moensch moved, second by Ron Pool, that the minutes from the July meeting be approved. Motion passed. Joan Reckdahl moved, second by Ron Pool, that the treasurer's report be approved. Motion passed. Lilah Buhr moved, second by Jean Stranberg, to approve the two items added to the Long Range Plan. Motion passed. Wayne Thompson, administrator for the Kandiyohi Board of County Commissioners, sent a letter suggesting that CRRL be billed for utilities used in the Willmar library. Mr. Sundberg replied to Mr. Thompson's letter, pointing out that our agree=ent with the governmental units (including Kandiyohi County) specifically excludes utilities from CRRL's area of responsibility. Reports delineating the various ways in which state and federal funds were used iA- our library system were presented. Joan Reckdahl moved, second by Ron Pool, that the director and the Board chairman be authorized to sign these reports which are required by OPLIC. Motion passed. Mr. Sundberg presented a sheet detailing budget adjustments. The total for "Materls" would remain the same, but $2,250 less will be spent for adult books and $1000 will be added to children's books, $500 to periodicals, $150 to pamphlets, $400 to binding, and $200 to microforms. Also, because of maintenance costs on the bookmobile, $3500 would be added to the bookmobile operation fund and the same amount subtracted from the bookmobile amortization fund. Harriet Berg moved, second by Lilah+ Buhr, that these two recommendations be approved. Motion passed. The Willmar city auditor's office is now providing us with bookkeeping se_z-vices.. Before the end of the year they will be converting to a new computer and our charges would be-raised to $200 per month plus a charge for discs and programs. The Kandiyohi County Auditor's office would provide the same services for a monthly fee of $180. Mrs. Buhr moved, second by Dorothy Hinseth, that we transfer our bookkeeping from the city of Willmar to Kandiyohi County, the timing to be at the discretion of the director. Mrs. Matson presented the idea of another legislator's breakfast. Further discuss will be held at our September meeting. It perhaps would be held in mid- Nova-mber. The meeting was adjourned. Respectfully submitted, Joan Reckdahl Secretary pro tern 4. August 1980 Balance RECEIPTS: State /Federal Aid Special Grant /1979 Special Grants /1980 Kandiyohi County Meeker County McLeod County Willmar Litchfield Hutchinson Glencoe Bird Island Renville Petty Cash Gifts Other From 1979 Budget & Reserve TOTAL RECEIPTS & BALANCE CROW RIVER REGIONAL LIBRARY Treasurer's Report Joan Reckdahl, Treasurer BUDGET MONTH YEAR TO DATE $ $ (6,546.87) $ (71856.68) $105,000.00 252,573.00 $ 53,819.00 -0- -- -74.9% 292.00 3,022.00 98.00 1,900.00 62,110.40 48.6% 46,582_8o 43,032.00 -. - 12,00.00 ____ 28,688.00 46,856.70 ._- -73.94 ._ 19,640.60 489993.12 21,000.00 37,036.84 259474.57 74.8% 19,105.93 36,378.76 286,542.00 279284.07 16,661.32 74.7% 12,495.99 5,o4o.20 3,780.15 5,538.30 49153.74 16,000.00 1,577.31 14,244.05 -0- 52.2% - 310.00 5,000.00 1_1839.2.6 18 666.76 $419,107.37 3 3,514-57 #2 7,999.93 10, 556.63 $429,664.00 $ (3,032.30) $280,143.25 FUND AND DEPARTrENT APPROPRIATIONS MM EXPENDITURES YTD EXPENDITURES % SPENT L Too ARY UNEXPENDED BAL __ -_- PERSONAL SERVICES - SALARIES 252,573.00 24,013.30 1891100.13 -- -74.9% 63,472.83 HUMANITIES PROJECT 96948 37.54 470.59 48.6% 498.43 - HOSPITAL M. INSURANCE -. - 12,00.00 ____ 1,09900 _._.___ 8,872.20 ._- -73.94 ._ 3,127.80 PERA & SCCT_i;L SECURITY 21,000.00 1.971.32 15,714.14 74.8% _ 5,285.86 TOTAL 286,542.00 27,121.86 214,157.08 74.7% 72,354.92 - MATERIALS: BOOiGS: AD'U'LTS 52,000.00 2,025004 27,123.50 52.2% - 24,876.50 BOOKS: CHILD.REr: _- ..______ __ 15,585.00 208.66 11,585.61 74.34 3,959.39 - - - PERIODICALS ------- .-- 5,8OC.00 ____._ _ _..128.24. __ _ _ ___ _ 4,357.50 _75.1% -_ -_ 1.442.50 PIUMPHLETS 200.00 100000 295.66 147.81 95.66$ AUDIO VISUAL _. ..._ .. _ 40794900 0.00 1,923.79 40.1% 2.870.21 - PAINTIN GS - -- 203.00 .-- ._._ --- '0.00 -- _ -- . -0.00 _ -0.0% .__ - -__ 200.00 BINDING 600.00 O.Ofl 420.65 70.1% 179.35 MICROFOR S _ _ .__ .. 250.00 15.37 415.82 16,;.3% 165.E2;j - ILLITERACY PROJECT - - - -- 2,053.00- _-____ 81.55 ______. 98.55 .-- . "4.8% __._- ..1,954.45 TOTAL 81,482.00 2,558.86 46,221.08 56.7% _. 35.260.9? MArNTEXANCE CUSTODIAL SUPPLIES & SERV.__- _ -- - -_- -- 880000 - _ --- -- 10.00 _ -- -- 432.79 _ -- -- 49' % ..__, 447.21 TEL.EPHOiv'E 3,200.00 251.13 2.409.90 75.3% _. 790.10 - TEd.ETYPE _ -- 2,400.00 _ 234990 1.855.26 77.3% 544.74 VEHICLE OPERATIONUNCL. INa.)._ -- ._..__ --- - - 8,500.00 - _ __ -___ 748.96 _ __ 8.831.01 _ 103.9-0 33i.01� TOTAL. OTHER 14.980.00 1,234.99 13,528.96 90.3% t, 431.04 SUPPLIES --- .10,060.00 - -- ___- . - 772.25 --- --_. -- .- 8,409.43 _._.83.6'% 1 650.57 • PRCk•:OTIGI,i & PROGRAkTUNG 1,500000 205.00 666.35 44.4% 833.65 POSTAGE 3,650.00 351.55 3,078.34 84.3% 571.66 MILEAGE & i•s?TIiiC-S - - -- -4,65:.00 - -- -. -- 130.98 -- -- _. 3,491.57 _ _75.1: ..._- .1,158.43 ,gar •MERSHIPS 600.00 0.00 0.00 -0.0% 600.CO T•:SURANCE 5,200.00 C.OD 4,117.00 79.2% 1.083.00 ECUIMMUT RaNTAL _.__ .. -__.. 8,500.00 - -- 922.75 -- - _ -- 7.673.27 - -- 9C-r- 826.73 AUDITI:v SE.RVICES 800.00 .0.0-3 880600 110.C% 80.005 BOO?Q:EEPM *G S .RVICE.S 1,500.00 125.00 1,125.00 75.0% 375. CO 193C. RESER'lE -- _ -.. -- _ - -- - 500.00 - - -- - -- '0.0.0 - -- - - '0000- - - 'C.OS -- - -- 509.00 _ TOTAL 36,960.00 2,507.53 29,44C.96 79.7% 7,519.04 CAPITAL OUTLAY EQUIP.MIT - 4,000.00 0.00 - 4,031.`.0 1 OO.E% - - - -- - 31.5 BIMNQi {'.MORTIZATION FUZ 700.00 '0000 10.00 '0.0% 700.00 YrMCLE A'9DrRTIZA ?I0N FUND 5,000.00 '0.00 0.00 '0.04 5,000.00 TOTAL -- ---- - - 9,700.00 - - -- '0000 -- TOTAL LIBRARY 429,664.00 33,423.24 307,379.58 71.5% 122,284.42 Investments redeemed $ 28,100.00 $208,100.00 Investments purchased -0- 1890219.21 3nding cash balance $ (8,355.54) $ (89355.54) Savings Pass Book: $206.45 as of August 31, 1980