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cp10-14-1980 cHUTCH INSON CITY CALENDAR WEEK OF October 12 T O October 18 19801 WEDNESDAY -15- 9:30 A.M. - Planning Commissi Workshop at City Hall 3:00 P.M. - HRA Meeting at Park Towers SUNDAY -12- COLUMBUS DAY THURSDAY -16- Noon - Nursing Home Board at Burns Manor MONDAY- -1.3- CITY OFFICES CLOSED FOR COLUMBUS DAY FRIDAY -17- TUESDAY -14- 7:30 P.M. - City Council Meetini at City Hall SATURDAY -18- r AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 14, 1980 A. Call Meeting to Order - 7:30 P.M. Invocation - Reverend Bill Goddard Consideration of Minutes - Regular Meeting of September 23, 1980 and Special Meetings of September 25, 1980 and October 8, 1980 Action - Motion to approve - Motion to approve as amended 4. Public Hearing - 8:00 P.M. V(a) Amending Area No. 2 of Development District Number 4 Action - Motion to close hearing - Motion to adopt amended finance plan and amended boundary changes - Motion to adopt Resolution(s) 5. Communications, Requests and Petitions J(a) Consideration of Request for Merle Meece and Dick Ebert to Attend Central District Water School on October 29, 1980 Action - Motion to approve - Motion to reject ,(b) Consideration of Opposition by Neighbors to House Moved In On Lynn Road Action - Jo D ✓c) Consideration of Request for Mayor Ralph Westlund� to Attend Art of Negotiating Seminar on December 2, 1980 - Action - Motion to approve - Motion to reject V/(d) Consideration of Appointment: 1. Ira Kenney - "Seniors Activity Center" Advisory Board Action - Motion to ratify appointment 6. Resolutions and Ordinances �(a) Ordinance No. 19/80 - Ordinance Amending Zoning Ordinance No. 464, City of Hutchinson, Minnesota Action - Motion to reject - Motion to waive second reading and adopt COUNCIL AGENDA OCTOBER 14, 1980 J(b) Ordinance No. 20/80 - Ordinance Amending Section 5.03 of Subdivision Ordinance No. 466, City of Hutchinson, Minnesota Action - Motion to reject - Motion to waive second reading and adopt J(c) Resolution No. 6621 - Accepting $62,500 from the Hutchinson Utilities Commission Action - Motion to reject - Motion to waive reading and adopt J(d) Resolution No. 6622 - Resolution of Appreciation - Ronald Jonas Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions �a) Building Official's Monthly Report - September 1980 Action - Order by Mayor received for filing Jb) Minutes of Tree Board dated September 16, 1980 Action - Order by Mayor received for filing ,J(c) Minutes of Transportation Board dated September 17, 1980 Action - Order by Mayor received for filing 8. Unfinished Business J(a) Consideration of Request by Clarence Freitag to Sell Westerly 150 Feet of Iot 81 Lynn Addition with Easement for Ingress and Egress to Lynn Road (DEFEkkED SEPTEMBER 23, 1980) Action - Motion to reject - Motion to approve with stipulations 9. New Business V(a) Consideration of Industrial Revenue Bond for Hutchinson Telephone Company for $2.3 Million Action - Motion to reject - Motion to approve bond and authorize signing agreement )(b) Consideration of Delinquent Water and Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuance of service -2- I COUNCIL AGENDA OCTOBER 14, 1980 �/(c) Consideration of 1981 Assessment Agreement for City of Hutchinson Action - Motion to reject - Motion to authorize signing agreement ✓(d) Consideration of Resignation of Craig Reese Action - Motion to reject - Motion to accept resignation J(e) Consideration of Acquiring Lot 1, Block 2, Rolling Oaks Addition for $60,000 by Contract for Deed Action - Motion to reject - Motion to approve purchase J(f) Consideration of Exercising Option of Two Lots Adjacent to Proposed High Rise 1. Tony Forcier Property 2. Michael Guetter Property Action - Motion to reject - Motion to exercise options 1(g) Consideration of Authorization to Apply for Grant Monies for Hutchinson Multi - Purpose Community Center Facility Action - Motion to reject - Motion to authorize grant application J(h) Consideration of Appointment of Reserve Officers Action - Motion to reject - Motion to approve J(i) Consideration of Stop Signs on'Century Avenue Action - Motion to reject - Motion to waive first reading of Ordinance and set second reading for October 28, 1980 J(j) Consideration of Purchasing Automotive Scope'and Tester for Street Department Action - Motion to approve - Motion to reject J(k) Consideration of Trailer Purchase Action - Motion to approve - Motion to reject J(l) Consideration of Special Use Permit for Swanke Motors, Inc. Action - Motion to reject - Motion to issue permit SIM 4 1 COUNCIL AGENDA OCTOBER 14, 1980 �(m) Consideration of Main Street Light Poles and Street Banners Action - in) Presentation by Bill Fahey on Proposed Tax Increment Bond Issue for W.,000 Action - Motion to reject - Motion to approve bond - Motion to adopt Resolution J(o) Consideration of Storm Sewer Extension to Pittman Apartment Site Action - Motion to reject - Motion to approve extension 10. Miscellaneous ,(a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments J(a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment -4- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 14, 1980 5. Communications, Requests and Petitions J(e) Consideration of Request for Mark Schnobrich to Attend Minnesota Society of Arboriculture Conference October 29, 1980 Action Motion to approve - Motion to reject J(f) Consideration of Request for Bruce Ericson to Attend Minnesota Park and Recreation Association Annual Conference on November 19 -21, 1980 —.. Action - Motion to approve - Motion to reject J(g) Consideration of Request for Snow Removal Permit by Bud Reinert Action - Motion to reject - Motion to issue permit J(h) Consideration of George Field, Homer Pittman and Marilyn Swanson Attending An "Effective Writing Techniques" Seminar on November 6, 1980 Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances J (e) Resolution No. 6627 - Transferring $10,000 from Liquor Store to General Fund Action - Motion to reject - Motion to waive reading and adopt 9. New Business - J(n) Presentation by Bill Fahey on Proposed Tax Increment Bond Issue for $650,000 Action - Motion to reject - Motion to approve bond - Motion to adopt Resolution MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 23, 1980 1. CALL TO ORDER Mayor Westlund called the meeting to order at 7:30 P.M., with the following mem- bers present: Aldermen Peterson, Lueneburg, Beatty and Gruenhagen, in addition to Mayor Westlund. Absent: None. Also present were: City Administrator Plotz, City Engineer Priebe, and City Attorney Schantzen. Alderman Peterson left the meeting early at 9:30 P.M. 2. INVOCATION The invocation was presented by the Reverend Germain Rademacher of St. Anastasia Catholic Church. 3. MINUTES The minutes of the Regular Meeting of September 9, 1980 and Special Meeting of September 16, 1980 were approved as presented upon motion by Alderman Peterson, seconded by Alderman Beatty and unanimously carried. 4. PUBLIC HEARING - 8:00 P.M. (a) LEVY LIMIT ADJUSTMENT - ITEM DELETED FROM AGENDA (b) CONSIDERATION OF 1981 BUDGET Mayor Westlund opened the public hearing at 8:30 P.M. and read Publication No. 2341, 1981 Budget Public Hearing. He then commented that the Council had been reviewing the budget, and it will be certified at a special meeting on October 8, 1980. The City will receive less state aid, and Congress has not made a final decision on federal revenue sharing. Also, funds from the Shade Tree Program have been cut. Mayor Westlund asked for comments from the public on the 1981 budget, and there was no response. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to close the public hearing at 8:35 P.M. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF APPOINTMENTS: 1. JOHN MILLER - AIRPORT COMMISSION 2. DOUGLAS MCGRAW - AIRPORT COMMISSION L-Ki COUNCIL MINUTES SEPTEMBER 23, 1980 3. ROLAND EBENT - PLANNING COMMISSION 4. ARNOLD RUTZIEN - "SENIORS ACTIVITY CENTER" ADVISORY BOARD Mayor Westlund re- appointed John Miller and Douglas McGraw for five year terms each on the Airport Commission and appointed Roland Ebent to the Plan- __ ning Commission to complete the term of Robert Otte, which expires March, 1983. Arnold Rutzien was not appointed to the "Seniors Activity Center "'Advisory Board inasmuch as he lives outside the City limits. Another appointment will be made at a future meeting. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to ratify the appointment of John Miller and Douglas McGrawm _io the Airport Commission. It was moved by Alderman Lueneburg, seconded by Alderman Beatty and Unani- mously carried, to ratify the appointment of Roland Ebent to the Planning Commission. (b) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATE BY BEN H. FISCHER Following discussion, the motion was made by Alderman Beatty to approve the reduced trash and refuse rate for Ben H. Fischer. The motion was seconded by Alderman Gruenhagen and carried unanimously. (c) CONSIDERATION OF REQUEST FOR USE OF LIBRARY SQUARE ON OCTOBER 13, 1980 BY FIRE DEPARTMENT The Fire Department requested permission to use Library Square the evening of October 13, 1980 for a fire prevention demonstration in conjunction with National Fire Prevention Week. After discussion, Alderman Beatty moved to approve the use of Library Square by the Fire Department. Seconded by Alderman Gruenhagen, the motion unani- mously carried. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 18/80 - ORDINANCE AMENDING SECTION 710:10 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED " STOP STREETS" BY ADDING SUBDIVISION NO. 14 THERETO, RELATIVE TO "TRAFFIC, LOCAL REGULATIONS" Following discussion, it was moved by Alderman Beatty to waive the second reading and adopt Ordinance No. 607 entitled Ordinance Amending Section 710:10 of the 1974 Ordinance Code of the City of Hutchinson, Entitled "Stop Streets" by Adding Subdivision No. 14 Thereto, Relative to "Traffic, Local Regulations." The motion was seconded by Alderman Lueneburg and unanimously carried. L -9- v' COUNCIL MINUTES SEPTEMBER 23, 1980 (b) RESOLUTION NO. 6616 - RESOLUTION OF APPRECIATION - ROBERT OTTE After discussion, the motion was made by Alderman Lueneburg, seconded by Alderman Gruenhagen and carried unanimously, to waive reading and adopt Resolution No. 6616 entitled Resolution of Appreciation - Robert Otte. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - AUGUST 1980 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF HOSPITAL BOARD DATED JULY 15, 1980 AND AUGUST 19, 1980 AND SEPTEMBER 2, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF NURSING HOME BOARD DATED AUGUST 21, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF TRANSPORTATION BOARD DATED AUGUST 27, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (e) MINUTES OF PLANNING COMMISSION DATED AUGUST 19, 1980 AND AUGUST 25, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (f) MINUTES OF PARKS AND RECREATION BOARD DATED AUGUST 6, 1980 AND SEPTEMBER 3, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (g) MINUTES OF "SENIORS ACTIVITY CENTER" ADVISORY BOARD DATED AUGUST 5, 1980 AND SEPTEMBER 2, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. -3- COUNCIL MINUTES SEPTEMBER 23, 1980 8.. UNFINISHED BUSINESS (a) CONSIDERATION OF REQUEST BY CLARENCE FREITAG TO SELL WESTERLY 150 FEET OF LOT 81, LYNN ADDITION WITH EASEMENT FOR INGRESS AND EGRESS TO LYNN ROAD (DEFERRED SEPTEMBER 9, 1980) City Engineer Priebe reported he and Mr. Clarence Freitag had met to discuss the costs for installation of a catch basin and storm sewer if Mr. Freitag proceeded to build a house on the back lot of his property. At the present time there is no existing water problem; however, development on the lot would reduce the surface area and water would gather. Mr. Clarence Freitag appeared before the Council and stated the storm sewer cost was too expensive. Further, he didn't think he should have to pay the entire amount since others would benefit from the storm sewer. During the six years he had owned the property there had been no drainage problem until now when he was considering building. Mr. John Swanson stated there was standing water on the east side of his house and also on the north side of the property in question. It was the consensus of the Council that there might be a water problem with the erection of a house on the back lot of Clarence_Freitag's property. Mayor Westlund stated he couldn't understand why Mr. Freitag should pay for the storm sewer and be penalized for building on his own-lot. He then re- quested -the City Engineer to review the area in question and determine the cost for a storm sewer. The motion was made by Alderman Lueneburg to table this item until the next meeting. Seconded by Alderman Beatty, the motion unanimously carried. (b) CONSIDERATION OF EXTENSION ON CONDITIONAL USE PERMIT FOR JUNE REDMAN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION June Redman requested an extension on a recent Conditional Use Permit to put in a Circle Drive in the spring of 1981. The Planning Commission gave approval to the request, contingent that no further extensions be given and all work be completed by June 1, 1981. It was pointed out that the Council did not want to set a precedent with this particular situation. A date for completion of the work had been established, and it must be complied with. After discussion, Alderman Beatty moved to approve the extension of the Con- ditional Use Permit for June Redman. Seconded by Alderman Lueneburg, the motion unanimously carried. -4- jo COUNCIL MINUTES SEPTEMBER 23, 1980 9. NEW BUSINESS (a) PRESENTATION BY GREG CURRY REGARDING HUTCHINSON CROW RIVER CABLE FRANCHISE This item was withdrawn from the Agenda. (b) CONSIDERATION OF INCREASING HUTCHMOBILE FARES The Transportation Board recommended-the City increase the Hutchmobile fares effective November 1, 1980. The Shuttle Service and Advance Reservation would be increased from $.25 to .$.50, and the Same Day Reservation would be increased from $.50 to $.75.° The Coupon Books would continue to be sold with one 25G free coupon per book, and the senior citizens and handicapped would be allowed an additional 25�: discount on coupon books. After discussion, Alderman Beatty moved to approve the Hutchmobile fare in- creases. The motion was seconded by Alderman Gruenhagen and carried unani- mously. (c) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY MCLEOD FINANCIAL RESOURCES WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Mr. Charles Gersdorf, representative for the Church of Jesus Christ -of Latter - Day Saints, appeared before the Council and requested a variance to allow the reduction of off - street parking spaces from 15 to four. His church group will be purchasing the property owned by McLeod Financial Resources and using it as a church for a temporary period until -a chapel is built elsewhere. Following discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman Lueneburg and carried unanimously, to approve the variance and waive reading and adopt Resolution No. 6617 entitled Resolution Granting Variance from Section 6.05, B.3 of the Zoning Ordinance No. 464 to Allow Re- duction of Off Street Parking Spaces. (d) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY GRACE LUTHERAN CHURCH WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION,WITH CONTINGENCY The Planning Commission approved a Conditional Use Permit for Grace Lutheran Church to allow an addition to a non - conforming building in its zone, with the contingency that a time schedule be agreed upon between the City and ap- plicant for completion of a surfaced parking lot. After discussion, it was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg and unanimously carried, to waive reading and adopt Resolution No. 6618 entitled Resolution Granting Conditional Use Permit under Section 6.07, C.5 of Zoning Ordinance No. 464 to Allow Addition to Non - Conforming Building, with above - stated contingency. -5- COUNCIL MINUTES SEPTEMBER 23, 1980 (e) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY GRACE LUTHERAN CHURCH WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION The Planning Commission approved a Variance for Grace Lutheran Church to allow the construction of an addition to the present structure and to re- duce the front yard setback from 25 feet to five feet. Following discussion, Alderman Beatty moved to waive reading and adopt Reso- lution No. 6619 entitled Resolution Granting Variance from Section 6.05, B.3 of the Zoning Ordinance No. 464 for Reduction of Front Yard Setback to Allow Construction of Addition to Present Structure. Seconded by Alderman Gruen - hagen, the motion carried unanimously. (f) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY ALBRECHT OIL CO. WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH CONTINENCY r After discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman Lueneburg and unanimously carried, to waive reading and adopt R4so- lution No. 6620 entitled Resolution Granting Conditional Use Permit under Section 6.07, C.5 of Zoning Ordinance No. 464 to Install 15,000 Gallon Under- ground Tank and Expansion of Pump Island to Non - Conforming Building, with the contingency that the property owner -agree to place all existing above - ground storage tanks underground by October 1, 1985. (g) CONSIDERATION OF AMENDING ZONING ORDINANCE NO. 464 WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Administrator Plotz reported the amendments to Ordinance No. 464 were made to comply with state and federal regulations concerning the flood plain district. Since the Planning Commission approved the amendments, six sec- tions have been deleted upon the recommendation of the Minnesota Department of Natural Resources. Following discussion, Alderman Beatty made the motion to waive first reading of Ordinance No. 19/80 entitled Ordinance Amending Zoning Ordinance No. 464, City of Hutchinson, Minnesota, and set second reading for October 14, 1980. Seconded by Alderman Lueneburg, the motion unanimously carried. (h) CONSIDERATION OF AMENDING SUBDIVISION ORDINANCE NO. 466 WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Administrator Plotz stated Subdivision Ordinance No. 466 was also being amended to comply with state and federal regulations relative to the flood plain district. Likewise, it had deletions since approved by the Planning Commission. After discussion, Alderman Beatty moved to waive the first reading of Ordi- nance No. 20/80 entitled Ordinance Amending Section 5.03 of Subdivision Ordi- nance No. 466, City of Hutchinson, Minnesota, and set second reading for Oc- tober 14, 1980. Seconded by Alderman Lueneburg, the motion carried unanimously. -6- COUNCIL MINUTES SEPTEMBER 23, 1980 (i) CONSIDERATION OF SPECIAL MEETING TO ADOPT 1981 BUDGET The 1981 Budget has to be certified with the County by October 10, 1980, but the next regular meeting of the Council is scheduled for October 14, 1980. Therefore, it is necessary to establish a date for a special meeting of the Council to adopt the 1981 Budget. It was the consensus of the Council to hold a special meeting at 12:00 Noon on October 8, 1980. The motion was made by Alderman Gruenhagen to set a special meeting to adopt the 1981 Budget on October 8, 1980 at 12 :00 Noon. Seconded by Alderman Luene- burg, the motion unanimously carried. (j) CONSIDERATION OF LIQUOR STORE CLERK It was recommended that Kendall Rekstad be hired as liquor store clerk, ef- fective September 25, 1980. Following discussion, Alderman Lueneburg moved to approve the employment of Kendall Rekstad. The motion was seconded by Alderman Beatty and carried unanimously. (k) CONSIDERATION OF ADDITIONAL SWIMMING INSTRUCTORS Two swimming instructors, namely Ellen Kammischke and Karla McCue, were recom- mended as- temporary employees for the swimming program. After discussion, it was moved by Alderman Gruenhagen, seconded by Alderman Beatty and unanimously carried, to approve the employment of the above -named swimming instructors. (1) CONSIDERATION OF AUTHORIZING PREPARATION OF SPECIFICATIONS AND ADVERTISEMENT OF BIDS FOR HEAVY EQUIPMENT IN STREET DEPARTMENT Ralph Neumann, Director of Maintenance Operations, reported the 1980 budget provided for the purchase of several pieces of heavy equipment. He requested authorization to prepare specifications and advertise for bids on a new front - end loader with snow blower, a one -ton truck, and a two -ton truck. Following discussion, Alderman-Gruenhagen made the motion to authorize pre- paration of specifications for above -named equipment and advertise for bids. The motion was seconded by Alderman Lueneburg, and unanimously carried. (m) PRESENTATION BY BILL FAHEY, EHLERS & ASSOCIATES, REGARDING PROPOSED TAR INCREMENT BOND PROGRAM AND REVISED AMENDMENT TO INCREMENT PLAN -7- _ COUNCIL MINUTES SEPTEMBER 23, 1980 Mr. Bill Fahey, financial consultant from Ehlers & Associates, presented a report on the proposed tax increment bond program and revised amendment to the increment plan. He pointed out a public hearing will be held October 14, 1980, at which time changes in the plan will be approved. Also, a Bond Reso- lution will be adopted. Therefore, the Council must decide what items are to be included in the bond. Mr. Ray Zimmermann, Manager of the Farmers Elevator Association, informed the Council he had been contacted by representatives of the Burlington Nor- thern Railroad. The Railroad will not approve a spur line installation un- less an agreement is reached between the City and Elevator on land trade and easement across Elevator property for a connecter track. The cost to the City for the easement would be $100,000. City Engineer Priebe presented a map of the area under discussion and where the proposed tracks would be located. the Council to hold a special meeting at 6:30 A_]J- discuss the railroad track issue and determine bond It was the consensus of on September 25, 1980 to inclusions. �- shgwed Attorney Neil Jensen and Bernard Knutson, representatives of a local non- profit group, introduced Tony Vavolous of Knudsen Companies. They reported a survey was conducted in Hutchinson to determine there was a need for mder- ate- income housing. Therefore, the Knudsen Companies was contacted since they build condominium -type apartment buildings. Mr. Vavolous stated the assured loan through HUD required a local non - profit sponsor. Once the 60 -units are sold by purchase of shares and owned by a cooperative, the Knudsen Companies would no longer be involved with owner- ship of the building. Persons 60 and over with an income of $8,500 or more per year would qualify. One of the sites selected for the cooperative liv- ing center is where the proposed motel was to be built. The spur track and flood plain are two foreseen problems in connection with the $3 million project. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported the final draft of the land purchase agree- ment and lease agreement for the Senior Citizens Center had been received, and it is being reviewed by the City's financial consultant. The MHFA will have the final word on the type of lease that will be used, ie. long -term or fee interest. _ COUNCIL MINUTES SEPTEMBER 23, 1980 0 (b) COMMUNICATIONS FROM THE MAYOR Mayor Westlund reported he had received a telephone call concerning the need for a stop sign from the north onto Century Avenue. Attention was called to the fact that the week of October 19, 1980 is United Nations Week. The Mayor appointed Jay Beytien as chairman of activities for this particular week. (c) COMMUNICATIONS FROM ASST. DIRECTOR OF MAINTENANCE OPERATIONS Assistant Director Roberts reported the gross total sales from the City Auc- tion held September 18, 1980 came to $4,259.01. (c) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Schantzen stated the Title Insurance Company had raised a ques- tion on the lot where the McLeod Historical Society was located. They re- quested a signed indemnification agreement on title by the City. Following discussion, the motion was made by Alderman Beatty to authorize the City Clerk and Mayor to sign the necessary papers to clear the site for the high rise. Seconded by Alderman Lueneburg, the motion carried unani- mously. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Lueneburg, seconded by Alderman Beatty and carried unanimously, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 10:30 P.M. upon motion by Alderman Gruenhagen, seconded by Alderman Lueneburg and unanimously carried. -9- MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL THURSDAY, SEPTEMBER 25, 1980 A special meeting of the Hutchinson City Council was called to order by Mayor Westlund at 7:30 A.M. The following were present: Aldermen Peterson, Lueneburg, Gruenhagen. and Beatty, and Mayor Westlund. Absent: None. Also present was City Administrator Plotz. The City Council discussed the proposed size of the tax increment bond issue. It was the consensus of the Council to include within the issue the following: Construction of Senior Citizen Center $360,000 (Net) Acquisition of Two Additional Parcels of Land Adjacent to Site .100,000 Railroad Service Renovation 80,000 Fees and Miscellaneous Costs 109,360 The motion was made by Alderman Beatty, seconded by Alderman Lueneburg, to set the size of the tax increment bond issue at $650,000 to include the above mentioned items. Motion unanimously carried. There being no further business, the meeting was adjourned. MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, OCTOBER 8, 1980 The special meeting of the City Council was called to order by Mayor Westlund at 12:00 Noon, with the following present: Aldermen Peterson, Lueneburg, and Gruenhagen, in addition to Mayor Westlund. Absent: Alderman Beatty. Also present: City Adminis- trator Plotz and City Accountant Merrill. City Accountant Merrill presented the revised 1981 budget with its various deletions. Following discussion, the motion was made by Alderman Gruenhagen, seconded by Alder- man Peterson and unanimously carried, to waive reading and adopt Resolution No. 6623 entitled Resolution Approving 1981 Tax Levy, Collectible In 1981. It was moved by Alderman Gruenhagen, seconded by Alderman Peterson and carried unani- mously, to waive reading and adopt Resolution No. 6624 entitled Resolution Adopting the Budget for Fiscal Year 1981. It was moved by Alderman Gruenhagen, seconded by Alderman Peterson and carried unani- mously, to waive reading and adopt Resolution No. 6625 entitled Certifying Assessments of the City of Hutchinson to the County of McLeod. Mayor Westlund commented on the preparation of the budget and the reduction in funds that greatly affected it. He stated that in early 1981 there will be a referendum for a new fire.hall. If the referendum passes and the necessary funds are available, the - present fire hall would be remodeled into a police station. Consideration is being given to acquisition of the Larry Sorensen property at Lot 1, Block 2, Rolling Oaks Addition as the new site for the McLeod County Historical Society. This site would allow future addition(s) to the building. Off- street parking hearings will be held in late 1980 or early 1981. Off street park- ing will b e provided downtown only if the merchants are interested in the proposed plan and are willing to share in the cost of the project. It was pointed out the Senior Citiaens Center in the new high rise would be financed by the tax increment bond which will be sold the end of this month. It is anticipated to be completed in 1982. It was also suggested to reorganize the senior citizens ac- tivities under one director. Proposed improvement projects for 1981 include sidewalks in the City. Some of the existing sidewalks need repair. The Council will have to determine if the cost will be assessed or a City expense. Mention was made that a decision will have to be made regarding a temporary building official until such time as Elden Willard, Building Official, is able to return to the office. There being no further business, the meeting adjourned at 12:30 P.M. -�l Coe, 4 5 6 789 C. R. S. & Associates DEVELOPMENT PLANNING MANAGEMENT `T1980 ru Specialists In Public Programs To Stimulate Private Development C&VFZ K 2180 Upper Afton Road St. Paul, MN. 55119 (612) 735 2886 E' r October 3, 1980 Mr. Gary Plotz City Administrator City of Hutchinson 37 Washington Ave. W. Hutchinson, MN 55350 Dear Mr. Plotz: Attached is a draft of a suggested resolution adopting a revised development district program and tax increment financing plan for Development District No. 4. I believe this resolution is all the City Council needs to pass after their public hearing On October 14. If you need to call me durin the week of October 6, I can be reached at Becker's Resort (219- 665 - 2268). Clarence Simonowicz AMENDMENT TO RESOLUTION FORMING DEVELOPMENT DISTRICT, ADOPTING DEVELOPMENT PROGRAM AND TAX INCREMENT FINANCING PLAN, DECLARING PUBLIC PURPOSE, REQUESTING CERTIFICATION OF ORIGINAL ASSESSED VALUE, PROVIDING FOR FILING, ADMINISTRATION, AND SPECIAL ACCOUNT WHEREAS: A. The City of Hutchinson has formed a development district and adopted a development program and tax increment financing plan therefor under the provisions of Minnesota Statutes, Chapter 472A and Sections - 273.71 to 273.78 (the Act); B. It is proposed that the boundaries of said District be expanded and the Tax Increment Finance Plan be amended; C. In accordance with the provisions of the Act, the City Council has consulted with the Planning Commission and the members of the Board of Commissioners of Mc Leod County and the School Board of Independent School District No. 423; D. Said proposal has heretofore been given preliminary approval by the City Council; and E. A public hearing was duly held on said proposal on this date October 14, 1980 in accordance with the provisions of the Act: NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hutchinson as follows:. 1. Development District. The established Development District In the City of Hu c inson, a development district to be known as "Development District No. 4," is hereby amend- ed in terms of the boundaries of which are fixed and de- termined as shown on the attached Exhibt A incorporated herein by reference. 2. Devel__o_ mom�ent Program. The amended development program for each area of the development district is on file in the office of the City Clerk, is adopted as the Development Program for Development District No. 4. 3. Tax Increment Financing Plan. The tax increment financing plan as et rorth in sa report is adopted as the Tax Increment Financing Plan for Development District No. 4, and the City Council reaffirms the following findings: (a) Development District No. 4 is a redevelopment project as defined in Minnesota Statutes, Section 273.73, the specific basis for such determination being former action by the City Council of the City of Hutchinson regarding Development District No. 1 and No. 2 previously adopted, the attached report and City Council knowledge of the area (b) The Development Program for Development District No. 4, in the opinion of the City Council, would not occur solely through private investment within the reasonably foreseeable future and therefore the use of tax increment financing is deemed necessary; (c) The Tax Increment Financing Plan conforms to the general plan for development or redevelopment of the City of Hutchinson as a whole; and (d) The Tax Increment Financing Plan will afford maximum opportunity, consistent with the sound needs of the City of Hutchinson as a whole, for the development or redevelopment of Development District No. 4 by private enterprise; and (e) The City of Hutchinson elects the method of tax increment computation set forth in the Tax Increment Finance Plan. 4. Public Pur ose. The formation of Development District No. 7 and adoption of the Development Program and Tax Increment Financing Plan conform in all respects to the requirements of the Act and will help fulfill a need to develop an area of the City which is already built up to provide employment opportunities to improve the tax base and to improve the general economy of the State and thereby serves a public purpose. - 5. Certification. The Auditor of Mc Leod County is requested -o cer iTy The original assessed value of the amended Development District No. 4 as described in the Tax Increment Financing Plan, and to certify in each year there- after the amount by which the original assessed value has increased or decreased in accordance with the Act; and the City Clerk is authorized and directed to forthwith transmit this request to the County Auditor in such form and content as the Auditor may specify, together with a list of all properties within the added area of Development District No. 4 for which building permits have been issued during the 18 months immediately preceding the adoption of this Resolution. 6. Special Account. There is created a special account designated .. DeveTopment District No. 4 Tax Increment Account to be held by the City Treasurer separate and apart from all other accounts of the City into which shall be credited all tax increments received with respect to Development District No. 4 to be used in accordance with the Act and the Tax Increment Financing Plan. 7. Filing. The City Clerk is further authorized and directed to file a copy of the Tax Increment Financing Plan for Development..District No. 4 with the State Planning Agency. 8. Administration. The administration of Development District o. s ass fined to the City Administrator who shall from time to time be granted such powers and duties pursuant to Minnesota Statutes, Sections 472A.09 and 472A.10 as the City Council may deem appropriate. EXHIBIT A BOUNDARIES OF DEVELOPMENT DISTRICT NO. 4 The boundaries of Development District No. 4 are composed of the following attached and detached areas: 1. Development Area Number 1 Commencing at the intersection of the south bank of the South Fork Crow River and the western right -of -way line of Jefferson Street. Thence south along the western right -of -way line of Jefferson Street to its intersection with the south right -of -way line of Washington Avenue. Thence westerly along the south right -of -way line of Washington Avenue to its intersection with the easterly right -of -way line of the first alley west of Franklin Street. Thence northerly along said easterly right -of -way line to its inter- section with the south bank of the South Fork of the Crow River. Thence easterly along said south bank of South Fork of Crow River to the point of beginning. All of said area contained in the City of Hutchinson, Minnesota and containing 27.9 acres of land. 2. Development Area Number 2 Commencing at the intersection of the south rig'-it -of -way line of Washington Avenue and the east right -of -way line of Main Street. Thence southerly along the east right -of -way line of Main Street to its intersection with the north right -of -way line of First Avenue S.E., Thence easterly along the north right -of -way line of First Avenue S.E. to its intersection with the west right -of -way line of Jefferson Street. Thence southerly to the point of intersection of the west right -of -way line of Jefferson Street to south right -of -way line of First _Avenue $.E. Thence easterly along the south right -of -way line of First Avenue S.E. to its intersection with the west right -of -way line of Adams Street. Thence Thence northerly along the westerly right -of- way line of Glen Street to the south right of way line of Washington Avenue. Thence easterly along the south right -of -way line of Washington Avenue to its intersection with the east right -of- way line of Main Street and the point of beginning. All of said area being in the City of Hutchinson, Minnesota and containing 29.8 acres of land. Said boundary amended on October 14, 1980 to include lots 4, 5, 6 and 7 of Block 14 and Lots 3, 4 and 5 of Block 15 and that portion of Jefferson Street and the 1 st. alley west of Jefferson Street, 132 feet north of second Ave. S.E., all located in South half of the City, City of Hutchinson, Minnesota. 3. Development Area Number 3 Commencing at the northwest corner of Lot 1, First Addition Hutchinson Industrial District, thence southerly along the west lot lines of lots 1 and 2 of said lots extended to the south right -of -way line of Arch Street and the corporate limits of the City of Hutchinson,,thence easterly and northerly along said corporate limits to a point on the north right -of -way of the Burlington Northern right -of -way immediately north of the northeast corner of Lot 6, Block 3, Hutchinson Industrial District, thence westerly along said north right -of -way line to a point immediately north of the northwest corner of Lot 1, Block 2, Hutchinson Industrial District, thence southerly along the west line of Lots 1 -5 of said subdivision extended to the north line of Lot 4, First Addition to Hutchinson Industrial District thence westerly along the north lot lines of Lots 3 and 1 to the northwest corner of Lot 1, First Addition to Hutchinson Industrial District and the place of beginning. Said property located in the City of Hutchinson, County of McLeod, State of Minnesota. 4. Development Area Number 4 The boundary of Development Area No. 4 is legally described as follows: The northeast quarter of the northeast quarter of Section 12, Township 116, Range 30, City of Hutchinson, Minnesota. B. BOUNDARY MAP The boundaries of Development Areas No. 1, 2, 3 and 4 are shown on the attached maps. southerly along the west right -of -way line of Adams Street to its intersection with the south property line of Lot 2, Block 15 of the Plat of the South Half of the City. Thence westerly along the south line of said.lot to its inter - section with the east line of the alley at the rear of said lot. Thence southerly along the east line .of said alley to its intersection with the northerly right -of -way line of Second Avenue S.E. Thence westerly along said northerly right -of -way line to its intersection with the easterly right -of -way line of Jefferson Street. Thence northerly along said easterly right -of- way line to its intersection with the southwes- terly corner of Lot 8, Block 15, South Half of City. Thence westerly to the intersection of the east right -of -way line of Hassan Street and the southwesterly corner of Lot 8 Block 14, South Half of City. Thence southerly along the east right -of -way line of Hassan Street to its inter - section with the north right -of -way line of Second Avenue S.E. Thence westerly along the north line of Second Avenue S.E. to its intersection with the west right -of -way line of Hassan Street. Thence southerly along the west right - of -way of Hassan Street to the southeasterly corner of Lot 1, Block 331 South Half of City. Thence westerly to the point of intersection of the west right -of -way line of Main Street and the southeasterly corner of Lot 1, Block 32, South Half of City. Thence_ south along the west right -of -way line of Main Street to its inter- section with the southeast corner of Lot 4, Block 32, South Half of City. Thence westerly along said south line to the southwesterly corner of said Lot 4, Block 32,, South Half of City, Thence northerly to the southwest corner of Lot 1, Block 32, South Half of City. Thence westerly to the intersection of said south lot line extended to the intersection of the southwestern corner of Lot 10, Block 320 South Half of City, and the easterly right -of -way line.of Franklin Street. Thence northerly along said easterly right -of -way line to its intersection with the north right -of -way line of Second Avenue S.W. Thence westerly along the north right -of -way line of Second Avenue S.W, to its intersection with the west right -of -way line of Glen Street. t M-T* " i_ TT J r:= C -�- - City Of DOWNTOWN DEVELOPMENT Hutchinson AREAS NUMBER 1&2 MAP NO. DEVELOPMENT AREA , BOUNDARIES .vw.AREA NUMBER 1 ��•...�.. �,... AREA NUMBER 1 a"* umm m: For a ter. llww ma 1 City Of Hutchinson MAP NO. 0 C 'C 0 S A.— I" 2180 Upp.. Alto. Road 61 F". Yr —.d. INDUSTRIAL DEVELOPMENT AREA NUMBER 3 DEVELOPMENT DISTRICT BOUNDARIES � AREA NUMBER 3 - �5- � +r I CLINTON _ AVENUE I "" •� �' I S! 7 ! , j .� "O 77 711 ADDITION ROME. AMUMIJIMA • ��. �_� ._..u. .ter �.,�..�- ___� -. _�— • - _ t City Of Hutchinson MAP NO. 6 too e4w• A11m D.AA M. hJ. eNYr..14 I tf _ ", 1 C[DAN - I •! 1 0 ' ' 1 Y IN[[NOXT ' x I i NUTCNINSON AKA ! VOCAI WNA• T[ 'N- E DEVELOPMENT AREA N0.4 DEVELOPMENT DISTRICT BOUNDARIES WW WW W AREA NUMBER 4 .v r 1 M Its AILAWA � AV(NIL I -7, .AOtw 3 I � • Aoo'��6� 1 - -. . I DAIItNOR( AV•�..IL City Of Hutchinson MAP NO. 6 too e4w• A11m D.AA M. hJ. eNYr..14 I tf _ ", 1 C[DAN - I •! 1 0 ' ' 1 Y IN[[NOXT ' x I i NUTCNINSON AKA ! VOCAI WNA• T[ 'N- E DEVELOPMENT AREA N0.4 DEVELOPMENT DISTRICT BOUNDARIES WW WW W AREA NUMBER 4 .v (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 Date: October 10, 1980 To: Mayor and City Council From: Ralph Neumann Re: Central District Water School Merle Meece and Dick Ebeert request permission to attend a one day Central District Water School October 29, 1980 at St. Cloud. Registration fees will be $7.00 for Merle Meece and $7.00 plus $15.00 examination fee for Dick Ebert. Dick will be taking his Class D license. Since credits are needed to obtain various class license, it is my recommendation that permission be granted. 8:15 to 9:15 9:15 to 10:15 10:15 to 10:45 10:45 to 11:45 11:45 to 12:00 12:00 to 1:00 1:00 to 2:00 2:00 to 2:30 2:30 to 3:30 3:30 CENTRAL DISTRICT WATER SCHOOL OCTOBER 29, 1980 Sponsored by: North Central Section A.W.W.A. Minnesota Health Department To be held'at: St. Cloud Holiday Inn 37th & Division St. St. Cloud, Minn. 56301 PROGRAM Registration Meeting Room Area, Holiday Inn "Lifting Safely" John Thom, Minnesota Department of Education Coffee & Rolls "Hydrant Maintenance & Repair" Cliff Setnes, Waterous Co. A.W.W.A. Gerald Mahon, St. Cloud Water Utility Lunch at Holiday Inn "Pump Maintenance & Repair" Larry Ahlberg, Layne of Minnesota Inc, Coffee Break "Chlorination Equipment & Safety Practices" Don Schipp, Feed -Rite Controls, Inc. Examinations, Class B, C and D.' Registration Fee: $7.00 Examination Fee: . $15.00 Note: People planning to take notify the State Health your qualifications can prior to school. This includes coffee, rolls and lunch. Payable at the time of the examination. an exam should Notify: Doug Mandy Department so Minn. Health Dept. be checked out 717 Delaware St. S.E. Minneapolis, Minn. 55440 School Credits: Six (6) hours credit will be given to all operators attending this school for liscense renewal. Detach registration form and mail with $7.00 registration fee to: Edwin L Dunn St. Cloud Water Utility 1000 5th Ave. No. St. Cloud, Minn. 56301 REGISTRATION FORM Name and Title M izViP C. -e- C_it Community or Company (1Z © S- F -A ► C � X V-� S Address coZ ''1 l� s L► t v� q -� o Y, /� �' �. H s © �-, M �� -� 17 MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL THURSDAY, JULY 31, 1980 The special meeting was called to order by Mayor Westlund at 9:20 A.M., with the following present: Aldermen Peterson, Lueneburg, and Gruenhagen in addition to Mayor Westlund. Absent: Alderman Beatty. Also present: City Administrator Plotz, City Engineer Priebe, Clarice Coston and Lyle Koehler. Christmas Decorations Clarice Coston, Chamber of Commerce Executive Vice President, presented a drawing of the proposed decorations for the Plaza 15 area. She suggested taking the "Happy Holidays" sign out to the Plaza, which would eliminate the need for an additional banner to match for the downtown area. It was further suggested to eliminate the decoration on Main Street by the churches and add decorations by School Road Bridge and Plaza 15. Mr. Lyle Koehler, representative for Plaza 15, stated the shopping center would be agreeable to purchasing the Christmas tree decorations for the four poles on private property if the City would furnish the decorations on the Plaza 15 sign. However, the poles would need to be wired for 110 voltage. City Administrator Plotz reported the proposed Christmas decorations were over budget, but he thought the money would be available to cover the cost. After discussion, the motion was made by Alderman Gruenhagen to authorize the pur- chase of the proposed Christmas decorations, not to exceed $2,500, contingent upon Plaza 15 having 110 voltage on the four poles. The motion was seconded by Alderman Lueneburg and carried unanimously. Request to Move Building Building Official Willard reported that Roger Bakken is purchasing the house located at 25 Second Avenue Northeast which belongs to Joe Anglin. Mr. Bakken has requested to move the house to a new location at Lot 5, Merrill's Subdivision - Lynn Addition. In order for the house to meet Building Code, there are 13 items that need to be cor- rected. Following discussion, Alderman Peterson moved to approve the request to move a house, with the stipulations indicated by the Building Official. The motion was seconded by Alderman Lueneburg and unanimously carried. t�-- --4.- 0 jr I, z say W # z 0 jr I, z say -.O�� (612) 879 -2311 91 T Y OF HUTCHINSON 'WASHINGTON AVENUE WEST TCHINSON, MINN. 55350 MEMO July 30, 1980 TO: Mayor and City Council FROM: Building Official SUBJECT: Move Building Mr. Roger Bakke - requests your approval to move a house located at Lot 9 & S 1/3 of Lot 8, Block 31, N 1/2 City (East of North Star Station) to a new location at Lot 5, Merrill's Subd. - Lynn Add., '(2 lots North of Linden Ave. and Lynn Road - West bide of street). I have inspected this house and find it to be in good structual condition. Noted items to be corrected to meet the Building Code are as follows: 1. Install new 3" main plumbing vent to replace existing 2 1/211. 2. Install 100 AMP electrical entrance box $ leads. 3. Have electrical inspection by State Electrical Inspector to determine other electrical needs. 4. Install new heating system. 5. Remove or repair existing masonry chimney. 6. Building to comply with State Energy Code requirements. 7. Remove and install new siding. S. Install new roof covering. 9. Install smoke detectors to comply with State Code. 10. Place building on new footing and foundation. 11. Provide adequate support for all interior bearing surfaces. 12. Apply for all permits and inspections required prior to starting work. �� / Mayor and City Council July 30, 1980 Page 2 13. Provide new outside steps. Buildings or structures moved from one location to another location shall comply with the provisions of this code for new buildings. Minnesota State Building Code 1.10103 F. Attached are copies of pictures of the above - reference building. Sincerely, CITY OF HUTCHINSON del nWillard Building Official pv attachment cc: Gary D. Plotz; City Administrator Marlow V. Priebe, City Engineer George F. Field, Fire Marshal Rufus Alexander, Utilities Lloyd Schlueter, Telephone Roger Bakke- Seminar Leader L. Sterling Ald L. Sterling Aid, an attorney and counselor -at -law, is a partner in the law firm of Nierenberg, Zeif & Wein- stein. He has had diversified legal experience in federal, state and inter- national law, and is a member of the American Bar Association. A director of the Negotiation Institute, Inc., Mr. Aid has worked closely with Gerard Nierenberg over the past 10 years on negotiating assignments throughout the world. He has conducted seminars and taught at over 30 universities worldwide, including the University of Wisconsin, the University of Massachusetts, Iowa State University and the University of Denver; and for over 100 organizations including IBM, G.E. Company, American Express and the American Chemical Engineers Association. He has also conducted semin- ars for various levels of government organizations, such as the United States Army, Navy and Air Force, Department of Commerce and Public Health Ser- vice. An entertaining and dynamic speaker, Mr. Aid has trained thousands of sales and purchasing personnel, as well as managers, professionals and executives in many other fields in the Nierenberg approach to winning negotiations. During that time, he successfully resolved numerous sensitive negotiating situations. PLEASE NOTE: While Mr. Nierenberg will not personally conduct this seminar, his methods will be presented throughout the session. Even You've Had Negotiating Success, There Are Still Four More Compelling Reasons Why You Will Benefit From Attending This Seminar. 1) You will learn the advanced state of the art in today's negotiations which you can use immediately. And your negotiations will be concluded faster with more definitive results. 2) You have already established a good win /loss track record. But even experienced negotiators have created winning negotiations which quickly deteriorate, leading to one re- negotiation after another. At this seminar you'll pick up many important pointers from the Nierenberg approach on creating long lasting, more permanent relationships. 3) When you get right down to the bottom line, professionals in all fields from business to athletics keep their professional reputa- tion intact through two key approaches: • they periodically review and refresh their memories on the "vital few" fundamentals which make or break success; and • they're always on the lookout for a new idea, angle or perspec- tive which may not have occurred to them. 4) All people you negotiate with immediately recognize you as com- petent and effective. The Art of Negotiating® One -Day Seminar PROGRAM OUTLINE A Condensed Version of Gerard I. Nierenberg's Two -Day Seminar — The An ofNegotiating® NEGOTIATING CONCEPTUAL FRAMEWORK, STRATEGIES AND TACTICS AND COUNTERS Complete Uses of Climates and Their Components EXPERIENCE AND PROCESS AS APPLIED TO: (WITH LIFE ILLUSTRATIONS) 11 Attitudes • Business • "When" Strategies and Tactics 2) Meta -talk • Managing —all levels • Forebearance (Waiting in Haste) 3) Gestures • Getting In and Out of Deals • Surprise (Sudden Shift in Timing) 4) Strategies and Tactics • Law • Collective Bargaining • Government Operations • Real Estate • Selling • Purchasing • Integrated Today and Past Concepts • The Breadth of Negotiating Experience • Methods of Agreement • Negotiating Game or Life Process • Glossary of Terms Used • Applications • Complete Interrelationship of the Negotiation Process PREPARATION • Fact Finding • Hidden Assumptions • Categories of Hidden Assumptions • Assumption- Making Process • Opening and Closing • Subject Matter • Objectives • Issues • Maximu and Minimum Positions • Team Com mposition • Agenda • Implementation— Enforcement • Self - Evaluation • Check Lists • Details of Specific Areas for Preparation • Map for Preparation • Applications of Above HOW TO GET WHAT YOU WANT NIERENBERG'S NEED THEORY OF NEGOTIATION • Satisfaction of Needs • Basic Needs • Recognizing Needs • Changing Win -Lose Stands • Finding Common Interest • Varieties of Application OVERCOMING BARRIERS FOR SUCCESSFUL NEGOTIATIONS • Selective listening • Rationalization • Displacement • Repression • Self -image • Loaded words • Fait.Accomph (Now What Can You Do ?) • Bland Withdrawal (Who Me ?) • Apparent Withdrawal (The Man Who Wasn't There) • Reversal (You Can Go Forward, Backward) • Limits (This is the Absolute End) • Feigning(Look to the Right, Go to the Left) • "How" and "Where" Strategies and Tactics • Participation (We Are Friends) • Association (Endorsement) • Disassociation (This Is Your Friend ?) • Crossroads (Intersect, Entwine, and Entangle) • Blanket (Shotgun) • Randomizing (Outbluffing by Chance) • Random Sample (Fibbers Can Figure) • Salami (Degreewise) • Bracketing (How to Make and Hit the Mark) USING STRATEGIES AND COUNTERS IN APPLICATIONS: • Expectations • Caucus • Agent with limited authority • Deadline • Good guy —bad guy • Personalize • Low - balling • Labor management techniques • Intentional misunderstanding • Last clear chance • Plateauing • Blackmail — Kidnapping— Hostage • Face- saving • Non - negotiable demands • Sole source supplier • Applications of above CLIMATES OF NEGOTIATIONS/ RECONGIZING AND DEVELOPING THEIR USES • Understanding Climates • Use of Climates— before, during and after negotiation • Experiment in creating a Negotiating Climate • Love VS. Hatred • Trustworthy vs. Suspicious • Supportive vs. Defensive • Empathetic vs. Neutral • Cooperative vs. Incompatible • And 82 other Climates READING NONVERBAL COMMUNICATIONS • How to Get and Understand the Hidden Verbal and Nonverbal Responses from the Other Side to Determine Whether Alternative Strategies and Tactics Are Appropriate • How to Recognize Nonverbal Gestures and Gesture Clusters UNDERSTANDING HIDDEN MEANINGS IN CONVERSATION (META- TALK)/WHAT IS SAID DURING NEGOTIATING • How all conversations reveal much more than is intended • "Ear- opening"— methods and experiences • Meta -talk and gestures with attitudes and relationships EVALUATION OF NEGOTIATIONS AND IMPROVEMENT OF SKILLS • Reason for failure • Skills needed for success • Demonstration of skills by participation • Check list for Buyers and Sellers • Thinking man's Selling is Negotiation • Buying — Selling Considerations • Price Considerations • Terms— Caucus • Varieties of Contract • Real Estate • Labor — Management • Mergers and Acquisitions • Internal Corporate Negotiating • Make Your Competence Recognized NEGOTIATING PHILOSOPHIES • Is your negotiating philosophy serving you? • Appraising your negotiating philosophy • Cooperative process — success • Not a game • Reaching a life balance • When to stop • Negotiating philosophy can be learned • Marks of a Successful Negotiation • Interrelationship of Negotiating Process 5C, By—, OW401 m";i 1 1 For Sales - Real Estate - Purchasing Small Business - .Management Negotiations IT'S EASY TO REGISTER! Mall This Enrollment Form or Call Collect (212) 986 -5557 to Make Your Reservations. Many of our meeting rooms are filled to capacity in advance. If your organization plans on attending the program, we suggest you call or send in the enrollment form right now The Priority Code on the Mailing Label Should Accompany Your Reservation. If you call in your reservation j please give our registrar the priority code on the mailing label. If you mail your reservation, please do not 1f remove the label. Tuition. Full tuition is payable in advance and includes: (1) cost of session: (2) the Reference Manual with negotiating strategies, tools, checklists and charts: (3) refreshments: (4) lunch: and (5) Mr. Nierenberg's four books. Individual Fee $125 Transfers and Substitutions. If you find it necessary at any time to transfer from one meeting to another or make a substitution, just call our Reservations Manager at (212) 986 -5557. Hotel Accommodations. A limited number of rooms have been reserved at the hotel listed below. Because the rooms can only be held until several weeks before the program we urge you to contact the hotel directly as soon as possible. Please mention that you are with the Negotiation Institute group to assure preferred placement. You may call the following number to place your reservations. Minneapolis, L`hotel de France (612) 835 -1900 Cancellation Policy. If your plans change and you find it necessary to cancel, please contact us prior to the program. There Is no penalty for cancellation —you may cancel your reservation at any time. Your tuition will be refunded M full. Time Schedule. Seminar sessions will be conducted from 9:00 a.m. until 5:00 p.m. Please arrive by 8:15 a.m. to allow enough time to check in and to pick up your seminar materials. Tax Deduction. An income tax deduction is allowed for educational expenses (including tuition, travel, meals and lodging) undertaken to maintain and improve professional skills. (See Treasury Regulation 1.162 -5 or Coughlin vs. Commissioner 203 F 2d 307.) YOU CAN LEASE THE COMPLETE NEW VIDEO TAPE MODULAR PROGRAM ON A SHORT OR LONG TERM BASIS Organizations, conduct this proven learning experience in house —set your own pace and time with video and audio cassettes (12 modules), 500 -page worktext, leader's guide, Nierenberg's 4 best - selling books and pocket -sized refer- ence cards. Write for Information or call us collect —(212) 986 -5557 ON -SITE TRAINING This seminar, featuring GERARD I. NIERENBERG, RICHARD A. ZEIF and L. STERLING ALD, is available for presentation on your premises for 10 or more of your staff in a one- or two -day format. Many companies and govern- ment agencies elect the on -site approach to build common understanding and skills for their entire management team. For this reason, over 800 company /association ses- sions of The Art of Negotiating® have been presented during the last 12 years. Mail This Enrollment Form Or Call Us Collect At (212) 986 -5557 To Reserve Space. NEGOTIATION INSTITUTE, INC. 230 Park Avenue New York, New York 10189 (212) 988 -5557 Please reserve a place for the following members of our organization for The Art of Negotiating® Seminar, and reserve Gerard Nierenberg's negotiating Reference Manual and four books. We will participate in the Minneapolis seminar at L hotel de France on December 2, 1980 We understand the tuition of $125 includes the seminar fee, the negotiating manual, the four books, lunch and refreshments during the seminar. Please make checks payable to: NEGOTIATION INSTITUTE, INC. PLEASE SEND OTHER INFORMATION REGARDING: ❑ On-She Seminars ❑ Canadian Seminars • Video Tape Program ❑ Art of Creative Thinking– Seminars • Newsletter ❑ Alumni Workshops • Audio Cassettes Program ❑ Art of Negotiating® for Women Seminars R ILESTIUNB P 0 ROX 60" on- Profitorg. � J'i1u 5�3�0 u.S.Postage HUTCHINSO.N PAID armit No. 2239 Denver, Colorado PLEASE DO NOT REMOVE ADDRESS LABEL. NAME Ralph D. Westlund TITLE Mayor NAME TITLE NAME TITLE ORGANIZATION NAME City of Hutchinson ORGANIZATION 37 Washington W. MAILING ADDRESS CITY Hutchinson STATE 11N ZIP 55350 PHONE( 512 ) 50'7 -2272 ❑ OUR CHECK FOR REGISTRATIONS IS ENCLOSED. PLEASE BILL US FOR 1 REGISTRATIONS ATTN. • OUR PURCHASE ORDER IS ATTACHED (GOVERNMENTAL, EDUCA- TIONAL & HEALTH CARP ORGANIZATIONS) • CONFIRMATION ONLI 'HECK ATTACHED. Lf rtp P j4 j .A t wa a: ON -SITE TRAINING This seminar, featuring GERARD I. NIERENBERG, RICHARD A. ZEIF and L. STERLING ALD, is available for presentation on your premises for 10 or more of your staff in a one- or two -day format. Many companies and govern- ment agencies elect the on -site approach to build common understanding and skills for their entire management team. For this reason, over 800 company /association ses- sions of The Art of Negotiating® have been presented during the last 12 years. Mail This Enrollment Form Or Call Us Collect At (212) 986 -5557 To Reserve Space. NEGOTIATION INSTITUTE, INC. 230 Park Avenue New York, New York 10189 (212) 988 -5557 Please reserve a place for the following members of our organization for The Art of Negotiating® Seminar, and reserve Gerard Nierenberg's negotiating Reference Manual and four books. We will participate in the Minneapolis seminar at L hotel de France on December 2, 1980 We understand the tuition of $125 includes the seminar fee, the negotiating manual, the four books, lunch and refreshments during the seminar. Please make checks payable to: NEGOTIATION INSTITUTE, INC. PLEASE SEND OTHER INFORMATION REGARDING: ❑ On-She Seminars ❑ Canadian Seminars • Video Tape Program ❑ Art of Creative Thinking– Seminars • Newsletter ❑ Alumni Workshops • Audio Cassettes Program ❑ Art of Negotiating® for Women Seminars R ILESTIUNB P 0 ROX 60" on- Profitorg. � J'i1u 5�3�0 u.S.Postage HUTCHINSO.N PAID armit No. 2239 Denver, Colorado PLEASE DO NOT REMOVE ADDRESS LABEL. NAME Ralph D. Westlund TITLE Mayor NAME TITLE NAME TITLE ORGANIZATION NAME City of Hutchinson ORGANIZATION 37 Washington W. MAILING ADDRESS CITY Hutchinson STATE 11N ZIP 55350 PHONE( 512 ) 50'7 -2272 ❑ OUR CHECK FOR REGISTRATIONS IS ENCLOSED. PLEASE BILL US FOR 1 REGISTRATIONS ATTN. • OUR PURCHASE ORDER IS ATTACHED (GOVERNMENTAL, EDUCA- TIONAL & HEALTH CARP ORGANIZATIONS) • CONFIRMATION ONLI 'HECK ATTACHED. (612) 879 -2311 V CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor and City Council FROM: Parks & Recreation Director DATE: October 10, 1980 SUBJECT: Minnesota Society of Arboriculture Conferance I am requesting that Mark Schnobrich attend the Minnesota Society of Arboriculture Conferance in Oakdale, Minnesota on October 29, 1980. Registration fee for the conferance is $10. J-1--e-, (612) 879 -2311 HUTCH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor and City Council FROM: Parks & Recreation Director DATE: October 10, 1980 SUBJECT: M.R.P.A. Conferance I would like to attend the Minnesota Recreation and Park Association Annual Conferance held in Bloomington, Minnesota, November 19 -21. The registration fee for the Conferance is $75; which includes meals. APPLICATION F01UNOW V REMOAL . ......... PERMIT "e TO the CITY . ........................................ . ...................... ................. . ......... . ................................... .... ......... I .......... . . . ............. .. ...... .. ........... .. .. of the .... .... MY ......................................................... of .... T�MINSQN ...... . ....................... . ............................................................. in as county of .. .... ....... MCLEOD ...... ........................................................ State of Minnesota: ..... ... .. The undersigned owner whose address is ............. ............. .................... .0by amzw for a permoit to REMOVE.......... .... ... ....... ................................... ....................... ............................... ........hereby .... SNOW .......... ........ . . ..................... ..... . .... .. upon that certain tract of land described as follows: Lot . ....... ...................................... ; Block.................... plat or addition. WITHIN ... CITY ... LIMITS ..... . . .............. .. ....... ; address .... ..... .................... .... .................. .............. ...... ..... ... ........ ... ..... ....... which is of the following size and area; width ........... - - - ........ feet; unrth. .... . -.. - . .. .... . - feet: area.... . ... . ..... ........ .. .... ... ................ ... ..... . ......... ....... ....... . ......... . .. .............. .......... .. . .... and hereby agrees that, in case such permit is granted, that all work which shall be done and all materials which shall be used shall comply with the plan-8 and specifications therefor herewith submitted CITY andwith all the ordinances of said. ....... ..... .......................................................................... ........................ ....................... .. ..... .. ... . applicable thereto. .applicant further agrees to pay fives or assessments at the time and in the amounts specified as follows! . ....... .. ......L /%L . .... .... . . ..... I .... .. ............... ........... ............ ... .... ...... Owner FEE: $1.00 ,rte, M E M O R A N D U M DATE: October 14, 1980 TO: Mayor and City Council -------------------------- - - - - -- FROM: Gary D. Plotz, City Administrator -------------------------------- SUBJECT: One -Day Seminar -------------------------- - - - - -- George Field, Homer Pittman and Marilyn Swanson would like to attend a one -day seminar in "Effective Writing Techniques." The seminar is sponsored by Dun & Bradstreet, Inc. and is being offered in Minneapolis on November 6 or 7, 1980. The registration fee is $75 per person, which includes supplies, reference ma- terials, and a luncheon. Marilyn has offered to split the cost of the registration fee and pay one -half the amount. After reviewing the workshop outline, I recommend approval. There are sufficient monies for travel, conferences and schools for this activity. /ms 'j-- -4 : K Effective Writing Techniques for Workshop Outline 1. Establishing the Proper Frame of Reference 1. Know your purpose —and stick to it. 2. Know your audiences and how to address each of them effectively. 3. Know yourself (and your manager) and how to project the best possible "team" impression on paper. 11. Writing Letters that Improve Your Image How to construct letters that: —Say "no ", gracefully. — Reprimand, positively and firmly. — Apologize, frankly and definitely. — Explain, completely but succinctly. —Dun, strongly yet tactfully. III. Writing Memos that State Your Position Constructively How to develop memos that: — Confirm verbal discussions. — Answer the critics. — Suggest the alternatives. —Cover your tracks. IV. Writing Reports that Accomplish Your Objectives Typical Participant Comment... "Until this seminar, neversaw myself as part of a team operation. And though he didn't attend, my manager will benefit as much as I did." — Secretary "I've always agonized —and delayed —over writing monthly status reports but this seminar taught me how to organize and simplify that task. Much thanks." —Office Manager "Never realized before how tell -tale reports and letters can be." — Administrative Assistant "Though encouraged to do so, I've been reluctant to answer correspondence while my sales manager was on the road. Now I've got the confidence to tackle many of those responses on my own." — Executive Secretary 1. Brainstorm: find the key idea; emphasizeit.- 2. Research: pTdsentthe facts; be accurate but not absolutely objective. 3. Organize: choose the best format, from cover letter to appendix. V. Utilizing Mechanics to Your Advantage 1. Select the appropriate gram- mar system. Be formal but not phony; casual but not cute. 2. Compose sentences that are direct and to the point. 3. Master the mechanics. Use subtle punctuation, correct grammar and LEARN TO SPELL. 4. Determine the best word. Be concrete, specific. Avoid jargon and (most of the time), reject cliches. VI. Revising Material into a Marketable Package 1. Test the thesis. 2. Omit the non - essentials. 3. Edit style and mechanics. v� tom; ti`�_�►•. A Valuable Handbook Each participant will receive a valuable Handbook of model letters, memos and reports, together with checklists, step -by -step procedures and techniques that insure and reinforce quality writing results back on the job. Dun & Bradstreet's ONE -DAY SEMINAR in Effective Writing Techniques for Secretaries and Administrative Assistants Guarantee This seminar is unconditionally guaranteed. If you are not entirely satisfied with the program, if we fail to deliver everything promised in this announcement, your registration fee will be refunded or charges cancelled. Registration Space is limited and reservations will be accepted in the order received. The seminar starts promptly at 8:30 a.m. and closes at 4:30 p.m. Registration Fee The registration fee of $95. per person includes luncheon, coffee breaks, supplies and reference materials. Company team registrations are en- couraged. The fee for three or more registrations is $75. per person. Cancellations and Refunds Confirmed registrations can be can- celled up to 5 working days prior to the seminar date. Reservations cancelled later than 5 working days are subject to a $25. service charge, except that cancellations within 3 working days prior to the meeting are subject to the entire fee. Substitutions may be made at any time. Hotel Accommodations For the convenience of out-of -town registrants a number of rooms have been reserved at the seminar hotels. Please make room reservations directly with the hotel at least two weeks before seminar date. For preferred treatment mention this Dun & Bradstreet seminar when making room reservations. CEO's Awarded In conformance with guidelines established by the National Task Force on the Continuing Education Unit, this program is authorized for .6 C.E.U.'s. Tax Deduction An income tax deduction is allowed for educational expenses (registration fees, cost of travel, meals and lodging) undertaken to maintain and improve business or professional skills. (Treas. Reg. 1.162 -5, Coughlin vs. Commis- sioner, 203 F. 2d. 307) Business Education Division Dun & Bradstreet, Inc. P.O. Box 803, Church Street Station New York, New York 10008' 212- 285 -7841 Plan now to attend... send teams... mail the reservation application today! For immediate registration, phone 212- 285 -7841 Registrar • Business Education Division • Dun & Bradstreet, Inc., P.O. Box 803, Church Street Station, New York, NY 10008 Please reserve registrations @ $ Telephone: each ($95 per person, $75 each for three or more) 212-285-7841 for your one -day seminar on Effective Writing Techniques in: (please check box) Signed Title Dept. Organization Street Address City State ZIP *Telephone (area code) YEWT 98 136 /35 /34 /33 128 113P /8 15D /4D © Copyright 1980 D &8 For Office Use Only ❑ Sioux Falls, South Dakota November 5, 1980 Holiday Inn Downtown YEWT - 51102 - 801105 ❑ Minneapolis, Minnesota November 6, 1980 Marriott Hotel YEWT - 55420 - 801106 ❑ Minneapolis, Minnesota November 7, 1980 Marriott Hotel YEWT- 55420 - 801107 ❑ Cheyenne, Wyoming November 10, 1980 Hitching Post Inn YEWT - 82001- 801110 ❑ Billings, Montana November 12, 1980 Holiday Inn West YEWT- 59101 - 801112 ❑ Bismarck, North Dakota November 13, 1980 Holiday Inn YEWT - 58501- 801113 _ ❑ Fargo, North Dakota November 14, 1980 Holiday Inn YEWT - 58102 - 801114 ❑ Keep me posted on future seminars in my area. Registrants: (please print) ❑ Check enclosed for $ ❑ Bill company NAME TITLE DEPT. NAME TITLE DEPT. NAME TITLE DEPT. Signed Title Dept. Organization Street Address City State ZIP *Telephone (area code) YEWT 98 136 /35 /34 /33 128 113P /8 15D /4D © Copyright 1980 D &8 PHONE: STATE OF DEPARTMENT OF NATURAL RESOURCES 444 Lafayette Road, 3rd Floor Space Center Building, St. Paul, MN 55101 Fi.e No October 2, 1980 Honorable Ralph Westlund, Mayor City of Hutchinson 37 Washington Avenue West CERTIFIED Hutchinson, MN 55350 Dear Mayor Westlund: On September 26, 1980, this office received the final draft of the City of Hutchinson's proposed flood plain management ordinance. We have reviewed this draft ordinance and find it to be in full compliance with Statewide Standards and Criteria for Management of Flood Plain Areas of Minnesota (Minn. Regs. NR 85 -92). In accordance with Minnesota Statutes 104.04, I hereby certify state approval of the City of Hutchinson Draft Flood Plain Management Ordinance. As stated in this ordinance, any amendment to the ordinance or to-the designa- tion of lands as flood plain requires the prior approval of the Commissioner of the Department of Natural Resources. Also, the ordinance and state regula- tions require that certain local hearing notices, and decisions be sent to the Commissioner. Please send these materials directly to Area Hydrologist Leo Getsfried at P.O. Box 457, 232 Lake Avenue South, Spicer, Minnesota, 56288. Upon final adoption of this ordinance, would you please furnish two certified copies of the adopted ordinance to Mr. Getsfried. If we can be of assistance in the administration of this ordinance, please feel free to contact Mr. Leo Getsfried at (612) 796 -2161. Your community's cooperation and initiative in providing for the reduction of flood damage and the protection of public health and safety is greatly appreciated. LS /LG /TPL:cnt Gary Plotz, City Clerk kr Tom Lutgen, Division of Waters Larry Bailey, FM Leo Getsfried, Area Hydrologist Ray Nyberg, Regional Hydrologist, New Ulm AN EQUAL OPPORTUNITY EMPLOYER cc: Sincerely, DIVISION Of WATERS r �+ J Larry Se f on Director i G' RESOLUTION NO. 6621 ACCEPTING $62,500 FROM THE HUTCHINSON UTILITIES COMMISSION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: THAT a $62,500.00 transfer from the Hutchinson Utilities Commission to the City of Hutchinson's General Fund is hereby accepted. Adopted by the City Council this 14th day of October, 1980. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk � -C. �¢�plution af�,pprQ��ra� TO WHEREAS, Rona.Cd Jonas has served the City wet as a membex o f the Tnanspox&- tion BoaAd jon, three (3) yecans; WHEREAS, said Ronatd Jonah has .served Saith.ju ty and dit- igentP,y giving o f his time and taeenta toward the enhi.chment o j the. City, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, deep appreciation is heheby expnesaed to Rona -d Jonas joa his ajone- mentioned aeAvices and the gratitude o6 Hutchinson and the citizens thekeoi is hereby express ed. Adopted by the City Counai e this 14th day of Octobek, 1980. Wph D. Wisteund Mayon -ATTEST: City CteAk Fund. RESOLUTION NO. 6627 TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $10,000.00 is hereby transferred by the Liquor Store to the General Adopted by the City Council this 14th day of October, 1980. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk s (612) 879 -2311 HUr�H" CITY OF HUTCH /NSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 October 2, 1980 TO: Mayor and City Council FROM: Plbg. $ Bldg. Inspector SUBJECT: September 1980 Building Report Attached . is the 'September 1980 Report of Building Permits Issued and Local Public Construction. There were 45 Building Permits issued, 3 Mobile Home Permits and 1 Curb Cut Permit issued, and I Moving Permit, for a total of 50 permits issued during the month. Sincerely, CITY OF HUTCHINSON Homer Pittman Plbg. & Bldg. Inspector pv attachment 7—a, r c.N C-404 Permits issued,, in month of S EPI Li`rBER_ 1980 LS. DEPARTmENT OF COMWERCE BUREAU OF Tr-!E CFP45US PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH (Please cDrreC: any error in name ane address inc ;uc;ng z I P code) REPORT OF' BUILDING PERMITS ISSUED AND 6103500 41 9 910,99 085 8 81 26 C LOCAL PUBLIC CONSTRUCTION MR ELDER WILLARD BLDG OFFICIAL CITY HALL 37 WASHIN-GTON AVE WEST PLEASE Bureau of the Census RETURN HUTCHINSON MN 5535C WHITE 1201 East Tenth Street COPY TO Jeffersonville, Ind. 47132 It no permits were Issued this month enter X In box and return form. a73C Section I HOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED Number Construction cost Number Construction cost RESIDENTIAL BUILDINGS, item Build- 7 Housing Build- Housing EXCLUDING ADDITIONS 1 "a- 10mit cents) jorrin cents) AND ALTERATIONS';:'_ ings % units -, rugs units. 7: 1a). 1b) le) if) One - family -houses;'semidetached,--- row, and townhouses 001 -4 4 229,392 _j Two-family buildings 002 Three- and four - family - buildings 003 31: LU z Five-or'-more family buildings 0041 TOTAL (001-004) 094 4 4 229,392 Moved or relocated buildings 005 71 Mobile homes 300 3 1 3 1 Conversion of nonresidential building- - 1 1 to residential housekeeping building 301 Section If - NEW NONHOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED Number Construction cost Number Construction cost RESIDENTIAL BUILDINGS Item No. Slags. Rooms Sldgs. Rooms (omit cents) (Omit cents) (a) (b) (c) (d) (e) (g) Transient hotels, motels, and cabins 006 $ $ Other shelter 007 t PRIVATELY OWNED PUBLICLY OWNED Section III DEMOLITION AND Item Number - Number RAZING OF BUILDINGS Buildings Housing units Buildings 'Housing units One-family houses, semidetached, row, and townhouses 231 _j 7-X Two - family buildings 232 LU s- Three -and four-family buildings 233 LU 00 Five-or-more family buildings 234 Alt other buildings and structures 1 240 Section IV NEW NONRESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED Ucti on cc �J; Constr- St Numberall .1C6nstrU_Ction cost" BUILDINGS Item jCimIt cents) buildings 1,01,771( cents) (a) (b) 1c) (d) (e) Amusement and recreational buildings cog Churches and other religious buildings - 009 11*1004 �Ir Industrial buildings 010. -t._ 'Patkinz:ZaragestC 0U_ Residential'." arages-and carports � f 012: 'W14-,;7AW_ 1013 0-1 ft—WI aw Hospitals -and-btherinsfitutional,buildings- 014. Office, bank,-and-professional buildings - 015 works and utilities buildings Oli rvfv_ - -Public Schools -and other, educational buildings - = 101•; Stores and -other vnercantiiebuildinp-%�:--_� 019, 4.k Other nonresidential buildings [Structures j 01F na -other-then tuildings _14!; CONTINUE ION REVIttl[SL 311UL<'4 Section V - ADDITIONS AND ALTERATIONS • :. item - .PRIVATELY OWNED + ' ' PUBLICLY OWNED-. Number of Construction cost Number of _ Construction cost TYPE OF BUILDINGS No. .permits tomir cents) permits romit cents) fa) (b) (cl id► (e) Housekeeping residential buildings 021 23 S 59,374- S All other buildings and structures 022 1 4 500.00 1 2,675 Section V; - INDIVIDUAL PERMITS — $500,000 OR MORE List below permits issued for new buildings and for new additions and alterations with a construction cost of _ 5500,000 or more. Also list all permits for buildings omitted from sections 1. 11. IV, and V because you could not classify them. enter a dash under item number in column (a). _ Item Description Name and address of Ownership Mark(X) Cost of construction Number of housing Number of No. ._ owner or builder _ one (Omit cents) Units Stories ,a) (b) (c) - (d) (e) (f) (Q) Kind of building - - — -- - - - - -- — — — — — — — — — — — — — Q Private Site address (Public - " - - � �.. _�.�� y} •-� _ .:'r' -' vr+ T . - - _, h11 ;+. - Vii... Kind of building --- - - - - -- - -- --- - - - - -- Priva te ----------- - - - - -- Site address - - - - - - -- 0 Public Kind of building ------------------ - - - - -- Private --------------- - - - -- Site address _-- - - -___ Public Kind of building _ - Private -------------- - - - -- Site address _ : _-- - - - - -- ❑ Public Kind of building ❑ Private Site address -------- --------- - - - - -- ❑ Public _. Kind of building ------------------ - - - - -- ❑ Private --------------- - - - -- Site address —_ -- ❑ Public Kind.of building �- v ------------------ - - - --- ❑ Private Site address - - - -- ❑ Public Kind of building - -- - - -- - -- - - - - - -- Private =------------- - - - - -- ------------------ ❑ Public Site address - - - - - -- Kind of building ----------------- - - - - -- Private ------------_-------- Site address ____ __ ________ ____ ___ __ Public Kind of building _ ----------------- - - - - -- [3 Private -------------------- Site address _________ 0 Public -. .,.- ... ._. . .._ � 3i '. .... �-: -• -,' `?F;�F- siT � -a �'.ir y�. 3'.i'4 s%.: : Comments 019: Cold Storage Warehouse -- $41,004.00; Garage to be Used for Storage, Maintenance of Sanitation Trucks - $54,000.00.--.: .c y 020: Fence",!- $700.00, Corner Fence $20.00- Driveway`.'- $1,800.00 Driveway,-. Cement Platform, $500.00; 'Dement flab $125.OD, Undergrouns Storage Tan'Ics�` =` .. -J s" r' vl 2 ''°2'°ir �s c r-iE +. •iS' 7 '�'' a , z� �' . �' : "°f-•- l.: --i.a Imo► iC' y � � e �� i .. Y i ..�1. rC • - .�� ` i z� ,� � Name of person to contact i•egatdinQ this report ,3 ..-._ ,: 4 - Telephone Area code Number s" Extension n Title ' $ tll dl ng- f 6121 - 2311 26 L r� *# �; � -, r Has then been a than in o hlc cover; . p '.,1. '� Yes zxp in cons"eiYa � -'- of your permit system during this Period? .. . s �,� .'�NO • I014M C -404 110.1.191 •' '~ �... w !-a.,; . ...:u' '- ',�,•c" `.. :a ;, ` • °' : i.: �.��w.. .,'..{ MINUTES Tree Board Meeting September 16, 1980 The meeting was called to order at 7:00 p.m, in the City Hall Auditorium. Members present were Mrs. Axel Jensen, Bruce Petersen, Roy Johnsen, Jerry Brown, Ivan Larson, and Mark Schnobrich. Special guests were Cliff Paulsen, City Park foreman, and Mark Wurdemann, DNR Urban Forestry Specialist. Fall planting was discussed, and City Forester, Mark Schnobrich explained that due to the Dursban Insecticide spraying program, fall planting would be postponed until spring. Roy Johnsen and Ivan Larson suggested that Schnobrich put a notice in the paper explaining fall planting changes. The DNR Inventory being undertaken through the Federal Control Program was discussed_ Forester Schnobrich stated that the inventory is currently underway in Litchfield and will be coming to Hutchinson in the near future. Special guest Mark Wurdemann- suggested that the City utilize the extra spaces on, the inventory talley sheets for the purpose of noting planting. The Library Square Project was discussed by Mrs: Jensen. She commented that the Garden Club of Hutchinson would be willing to dig up old Day Lilies, if the City would plant them. Jerry Brown commented that along with that idea, he and Schnobrich will be designing a landscape plan this winter. Jerry Brown made it clear that this winter the landscape plan would be undertaken. Ivan Larson commented that he did not receive the proposed budget, and re- quested that Schnobrich mail the budget out to all the members for their review. - Council member, Bruce Petersen mentioned that the proposed Forestry Budget will have to be cut pending funding. Other contractual is the area which will have to be cut by one half. Liability responsibility of the City was discussed,and Roy Johnsen and Ivan Larson requested that Mark Schnbrich discuss our ordinance and liability coverage of the City. Permit system for planting on public property was discussed, Guest speaker, Mark Wurdemann stated the permit system has been working in other communities with no problem. Ivan Larson commented that he thought the City was permit crazy already, and is initially against a permit system. Guest, Mark Wurdemann showed a movie on Community Forestry and a short dis- cussion followed. Meeting was adjourned at 8:30 p.m. Due to lack of discussion on October's meeting location, the next Tree Board meeting will be held in the City Hall Auditorium, 7:00 p.m., on October, 21st, 1980. 7 - _k' MINUTES TRANSPORTATION BOARD MEETING SEPTEMBER 17, 1980 The Transportation Board met on Wednesday, September 17, 1980 at 12:00 noon. Members present were Chairman Jack Kjos, Russ Meade, Ron Jonas, Clarice Costen, Rick Johnson, Ken Gruenhagen. Members absent: Emma Lake. Also present was Personnel /Transit Coordinator Hazel Sitz. Minutes of the August 27 meeting were approved. The Board discussed information concerning transit fares being charged throughout the state at this time. The Department of Transportation has advised us that a number of cities have reviewed and increased fares during the past year in order to help meet rising costs. After discussion, it was moved by Clarice Costen to 'recommend to the City Council that Hutchmobile fares be increased effective November 1, 1980 from $.25 and $.50 to $.50 and $35. Passengers who purchase coupon books would continue to receive one free 25t coupon per book and seniors and handicapped passengers would also receive an additional discount of 25t per book. Motion was seconded by Russ Meade and carried unanimously. Staff reported on the status of Jefferson Lines service and the anticipated request which Jefferson Lines will make to the City for marketing funds. Meeting was adjourned at 12:45. 'TELEPHONE 298 -1500 AREA CODE 612 JU r2AN & MOODY, INC. MUNICIPAL BONDS EXCLUSIVELY SAINT PAUL, MINNESOTA 55101 r ► September 30, 1980 Ir Mr. Walter S. Clay Treasurer Hutchinson telephone Company 30 Second Avenue Southwest Hutchinson, MN 55350 RE: 'HUTCHINSON, MINNESOTA (HUTCCHINSONITELEPHO E Gentlemen: Mr. Reynold F. Thielen Olsen, Thielen & Co. 223 Little Canada Road at Highway 35 -E St. Paul, MN 55117 DEVELOPMENT REVENUE BONDS COMPANY PROJECT) 114 EAST SEVENTH STREET 293031 -123 'L2 OAT 1980 co C o Cli FOR YOUR INFORMATION Pursuant to our recent visit, we have discussed the above - captioned matter with Mr. Gary Plotz, the City Administrative Assistant - Clerk. He advised me that they preferred working with Mr. C. D. Mahoney at the Dorsey law firm. I talked to Mr. Mahoney and Mr. Joe Gonnella, his associate, and they are drafting the preliminary documents for presentation to the City Council at the October 14, 1980, meeting. Mfr. Plotz must have the intended proceedings by at least noon on Friday, October 10, in order to meet thhis deadline. We will continue to keep all parties advised and, together with Mr. Gonnella, will work up a timetable. As you know, we are in an extremely bad market and conditions appear to be getting worse, at least in the short range. We will continue 9 -a- �r JURAN & MOODY, INC. Mr. Walter S. Clay Mr. Reynold F. Thielen September 30, 1980 Page 2 to advise you in this respect also. If you have any Questions or desire additional information at this time, please contact me. Very truly yours, JURAN & MOODY, INC. L Robert R. Sander President RRS /eh cc: Gary Plotz Buzz Schantzen Joe Gonnella C. D. Mahoney JURAN & MOODY, INC. MUNICIPAL BONDS EXCLUSIVELY 114 EAST SEVENTH STREET SAINT PAUL, MINNESOTA 55101 TELEPHONE 612/298-1500 October 9, 1980 Commissioner - Securities Division Minnesota Department_ of Commerce 500 Metro Square Building St Paul, MN 55101 RE: HUTCHINSON, MINNESOTA $2,300,000 INDUSTRIAL DEVELOPMENT REVENUE BONDS (HUTCHINSON TELEPHONE COMPANY PROJECT) Dear Commissioner: We have examined the financial feasibility of a project consisting of the upgrading of telephone service in the Hutchinson Telephone Company area by increasing the size of electronic switching and adding additional lines. To accomplish this it is proposed to market approximately $2,300,000 Industrial Development Revenue Bonds issued by the City of Hutchinson, Minnesota, pursuant to Minnesota Statutes, Chapter 474, as amended. Based upon information provided us by the accountants for the Company, it is our opinion that the project is financially feasible and the proposed bonds are saleable under existing market conditions. This also is subject to the final and unqualified legal opinion of the Dorsey law firm and mutual agreement of all parties as to the customary documentation and proceedings. We understand that the full faith and credit of the City of Hutchinson is not pledged to the payment of principal and interest on the proposed bonds and the City will not be liable for any expenses in connection with this financing. Very truly yours, JURAN & MO Y, INC. Robert R. Sander President RRS /eh A DORSEY, WINDHORST, HANNAFORD. WHITNET & HALLADAY 2300 FIRST NATIONAL BANK BUILDING MINNEAPOLIS, MINNESOTA 55402 880 W -FIRST NATIONAL BANK BUILDING (612) 340 -2600 115 THIRD STREET SOUTHWEST ST. PAU 12) 22 -8017 66101 CABLE: DOROW ROCHESTER, MINNESOTA 66901 (6121 227 -8017 ( TELEX: 29 -0606 507) 288 -3166 TELECOPIER: (692) 340 -2868 October 8, 1980 JOSEPH C. GONNELLA 1612, Sao -e71p� &56789 , 0 Mr. Milton D. Schantzen o DT1980 .>I O'Keefe, Schantzen & Bradford 246 Main Street South co er Hutchinson, Minnesota 55350 �N �-,� �� Re: $2,300,00 Industrial Development Revenue Bondse,',O 2�2�2� (Hutchinson Telephone Company Project) City of Hutchinson, Minnesota Dear Mr. Schantzen: We understand that the City has proposed that we act as bond counsel in connection with the proposed issuance of the above Bonds. In that regard, we have drafted the initial proceedings the City must undertake if it choses to issue the Bonds. Please find enclosed a resolution for consideration by the City Council calling for a public hearing on the project. We also enclose the proposed Applica- tion to the Commissioner of Securities for the project which must be kept on file in the office of the Administrative Assistant -Clerk from and after the date of publication of the notice of public hearing. We understand that Robert Sander of Juran & Moody, Inc. will forward a letter verifying the financial feasibility of the project and the marketability of the Bonds. We submit these materials for your review and ask that if you find them acceptable the resolution calling for public hearing be considered at the meeting of the City Council on October 14, 1980. We have taken the liberty by copy of this letter of sending to Mr. Plotz seven copies of the.documents enclosed. If you have any questions or comments, please do not hesitate to contact us. Very truly yours, C. Jose Gonnella JCG /jvg Enclosures cc: Mr. Gary D. Plotz Mr. Robert R. Sander Mr. Walter S. Clay Y__ all F/ (612) 879 -2311 C/TY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: October 14, 1980 TO: Mayor and Council -------------------------------- FROM: Water Billing Department SUBJECT: Delinquent Water Accounts 01- 0570 -0 -00 04- 0935 -5 -00 Treinen Buschel, Inc. Bruce Anderson *37 Monroe St. SE. *607 Third Ave. S.E. Brownton, MN 55312 Rt. 3, Box 253 $23.84 Marinette, WI $47.33 60 days 03- 1055 -3 -00 $41.99 30 days Bates _ 642 Adams St. S. 12- 0585 -3 -00 METER REMOVED Dave Dummer $50.00 219 College Ave. 04- 0220 -1 -00 $28.50 Gerald Elliott 590 Monroe St. S. � 15- 0188 -0 -00 $121.42 Gary Aanderude ' 420 Connecticut St. 04- 0675 -0 -00 $53.82 Bondex, Inc. Promised to Pay November 1, 1980 115 Erie St. S. $12.25 16- 0352 -1 -00 REFUSE Robert Marconcini 300 Northwoods Ave. J 04- 0095 -0 -00 $101.39 60 days ' Glen Sjolie $50.25 Read Out 325 Adams St. S. $31.27 Promised to Pay October 17, 1980 * Service Address. Recommend water be discontinued on October 20, 1980 at 12:00 Noon on all the above except where otherwise noted. q-__�, Office of MCLEOD COUNTY ASSESSOR A.O. (Tony) Victorian Court House 425 ?6� Telephone (County Assessor) Glencoe, Minnesota 55336 'j2 �a 864.5551 September 25, 1980 S[r 980 w `Se �`' 21 It 0�6a1 Mr. Gary Plotz City Clerk City Hall Hutchinson, Minn. 55350 Dear Mr. Plotz: Enclosed is the 1981 Assessment Agreement for the city of Hutchinson. Because of the additional cost in labor etc. it has become necessary to make an adjustment in the service charge. The McLeod County Board of Commissioners have adopted a $4.50-per parcel rate for each taxable parcel. If the city council agrees with the terms of the agreement as outlined therein please have the form properly signed and returned to this office for further processing. Sincerely, &t �, "' A. O. Victorian County Assessor AOV /a r Enc: Mcleod County Equal Opportunity Employer 1 ASSESSMENT AGREEMENT BETWEEN LOCAL UNIT AND COUNTY THIS AGREEMENT is made and entered of Hutchinson and the County of _ day of 19 into by and between the City McLeod , State of Minnesota, this WHEREAS, the City of Hutchinson wishes to abolish the office of assessor for said City under the provisions of Minnesota Statutes, Section 273.072, and enter into an agreement with the County of McLeod to provide for the assessment of the property in said City by the County assessor: and WHEREAS, it is the wish of said county to cooperate with said City to provide for a fair and equitable assessment of property: NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL CONVENANTS HEREIN CONTAINED, IT IS AGREED AS FOLLOWS: 1. That the City of Hutchinson which lies within the County of McLeod and constitutes a separate assessment district, shall have its Property assessed by the county assessor of McLeod County, beginning with the assessment of the year 19 81 , providing this agreement is approved by the Commissioner of Revenue of the State of Minnesota. 2. It is further agreed that the office of local assessor of the .City of Hutchinson is hereby abolished, pursuant to this agreement and the approval of the Commissioner of Revenue, and that such office shall cease to exist for the duration of this agreement, which shall be until December 31 1981 . 3. In consideration for said assessment services, the City of Hutchinson hereby agrees to pay the County of McLeod the surrn of X15,201 such payment to be made to the county treasurer or or before t:he end of July.for the first half and the balance on or before December 31, 1981. j'his is based on the number of parcels for 1980 - 3,378 x $4.50 each. IN WITNESS WHEREOF, the parties have executed this agreement this _ day of 19 In Presence Of: For City, village or Township Signed: - In Presence Of: By Attest For County: Signed: By Attest The above agreement is hereby approved by the Commissioner of Revenue this day of 19 Clyde E. Allen Jr. Commissioner of Revenue Rev. 1968 2 T 612) 879 -2311 `ITY OF HUTCHINSON 9 -z 3 -g° VASHINGTON AVENUE WEST ;HINSON, MINN. 55350 -- H1f12_ Contract for Dead. Individual to Corpomtion Zigreem:ent, Made and entered into this .................... ............................day of ........ October ............ , 19..8.0...., by and between ............... ...... Larry.... L_.... S. orensen ... and .... Barbara..J..... - ,Sorensen;.......... husband and wife part....ies�f the first part, and ........................ City ...of .... Hutchinson ........................................................................................ a corporation under the laws of the State of-......M innesfta ..... ............................... party of the second part; Witlietifetb, That the said part..1ec of the first part in consideration of the covenants and agree - vents of said party of the second part, hereinafter contained, hereby sell...... and agree...... to convey unto said party of the second part, its successors and assigns, by a ............................................................................. ............................... Deed, accompanied by an abstract evidencing good title in part- les ... ..of the first part at the date hereof, or by an owner's duplicate certrfaeate of title, upon the prompt and full performance by said party of the second part, of its part of this agreement, the tract...... of land, lying and being in the County of McLeod and State of Minnesota, described as follows, to-wit: ................... Lot 1, Block 2, ROLLING OAKS .qnd said party of the second part, in consideration of the premises, hereby agrees to pay said part .... ies of the first part, at .......................... H itchInson.,.... Minnesota......................................... ............................... ...................._...... as and for the purchase price of said premises, the sum of. ...Sixty...Thausand....and...no /1.0.0.... -. - -. Dollars, ............. ........ ........ in manner and at times following, to- wit :............... ......... ...................................... ............................... ......... ............... .....: $15,000.00 Cash in hand paid to parties of the first part, the receipt of which is hereby acknowledged; and The balance of $45,000.00 to be paid in annual installments of $9,000.00 plus interest, or more, to commence on January .2, 1982 and $9,000.00 plus interest, or more, on the 2nd day of January thereafter, with interest on the unpaid balance at the rate of 10% per annum. Said annual payment to be applied first to interest and the balance to principal and to continue until paid in full on or before January 2, .1986. arties of the first part agree to convey title to party of the second part, portion to be agreed upon by the parties, of the herein described property t such time as party of the second part has paid to the parties of the first art at least $24,000.00 of said contract price. arty of the second-part shall have possession as of November 15, 1980. Said party of the second part further covenants and agrees as follows: to pay, before penalty attaches thereto, all taxes due and payable in the year 19 -R], and in subsequent years, and all special assessments heretofore or hereafter levied, ._. »...._ _ .. „... _ ..... „_ ... . .................. . _.... ...... .... also that any buildings and improvements now on said land, or which shall hereafter be erected, placed, or made thereon, shall not be removed therefrom, but shall be and remain the property of the partl.eS)f the first part until this contract shall be fully performed by the party of the second part; and at its own expense, to keep the buildings on said premises at all times insured in some reliable insurance company or companies, to be approved by the part_1eeSf the first part, against loss by fire forat least the sum of .......... .. .... „.. .................. _ ........................ .... °k. *... FI7LL» IN 1 itFi...VALVV *....................... ».Dollars and against loss by windstorm for at least the sum of.„ ..................................................................................................... ............................... ................................................................... .......... ................... *. *FMLL....1N�x1MBLE... Y.n.� * *................... .......................Dollars. payable to said part..ieaf the first part, :_ ...... .»_..heirs or assigns, and, in use of loss, should there be any sur- plus over and above the amount then owing said part.leSbf the first part, ...... their .............heirs, or assigns, the balance shall be paid over to the said party of the second part as its interest shall appear, and to deposit with the parties of the first part policies of said insurance. But should the second party fail to pay any item to be paid by said party under the terms hereof, same may be paid by first partle-%nd shall be forthwith payable, with interest thereon, as an additional amount due first part.,le.4tnder this contract. 1�7e-z But should default be made in the payment of principal or interest due hereunder, or of any part thereof, to be by second party paid, or should second party fail to pay the taxes or assessments upon said land, premiums upon said insur- ance, or to perform any or either of the covenants, agreements, terms or conditions herein contained, to be by said second party kept or perforated, the said part..ieSpf the first part may, at ......... t:11jeiX .................. ... option by written notice declare this contract cancelled and terminated, and all rights. title and interest acquired thereunder by said second party, shall there- upon cease and terminate, and all improvements made upon the premises, and all payments made hereunder shall belong to said part..ieeDf the first part as liquidated damages for breach of this contract by said second party, said notice to be in accordance with the statute in such case made and provided. Neither the extension of the time of payment of any sum or sums of money to be paid hereunder, nor any waiver by I the part.1.4a& of the first part......�e3.... rights to declare this contract forfeited by reason of any breach thereof, shall in any manner affect the right of said part.leS. to cancel this contract because of defaults subsequently maturing, and no ` extension of time shall be valid unless evidenced by duly signed instrument. Further, after service of notice and failure to remove, within the period allowed by law, the default therein specified, said party of the second part hereby specifically agrees, upon demand of said part..j.®S. of the first part, quietly and peaceably to surrender to...their ........... possession of said prem- ises, and every part thereof, it being understood that until such default, said party of the second part is to have possession IIII of said premises. I 3t il; lNutuallp 21greea, By and betiueen the parties hereto, that the time of payment shall be an essential part of this contract; and that all the covenants and agreements herein contained shall run with the land and bind the heirs, executors, administrators, successors and assigns of the respective parties hereto. LV TF.STIMO.`'P WHEREOF, The said part.IeS. of the first part have .. -. hereunto set ........ the=...... hand.S.. and said second party has caused these presents to be executed in its corporate name by its ....Ma : '200004= and its ..... City C :.:..... and its corporate seal to be hereunto affixed. fixed. L 5o ..... ............................... ....{ ...... Larry . reriseri .... ........................................................................................ ............................... Barbara J. Sorensen . ................................ - ....................... .......................................... ......... C11 OF . .HUTQ IISCN Y. a..h ... D. �' n 1......................... ........................ Ip _._ . Mayor . ............................... momm 6tate of �iinnegota, sa. CaxY... D:... PTo£ z .............................. .....................:.4::..... its.........Cj City-k .................. ............................... County of ......... McZ, eod ................. ............................... � On this .............. ............................... ............................day of ............... October ........... ............................... 19...80...., before ate, a NOta .. Public ...................•.....•.....•......... .............- ................ within and for said County, personally appeared J..... exlsen .......................................................................... ............................... ......................................................................................................................................................................................................................... ............................... ............................................................................................................................................................................................................................. ............................... to me known to be the person.S.....described in and who executed the foregoing instrument and acknowledged that .t, hey executed the same as ............. their --- ................. free act and deed. Notary Public, .......... M LEIC4 ......................County, .41"inn. &tate of ftnnegota, My commission expires..__.._ .......... . ......................... ., 19........ ss. County of... ... McLeod .................... ............................._. i Onthis........................... ................. ............................day of ...... ......... October._...... ...................._........., 19...W.., before me, a NOtary ................................................. ............................... within and for said County, personally appeared ............................................................... ............................... .................................................................................................................. ............................... I ............ .... Ralph.. D...-N estlund ................................. ............................... and ... ... ..... ..Cx?zy 0.,....P Qtz................................ ............................... to Me personally known, who, being each by me duly sworn....... the.Y ....... ............................did say that they are ty ._Clerk ........................ of the corporation named in respectively the ... Mayor ......................� and the .....Cl the foregoing instrument, and that the seal affixed to said instrument is the corporate seal of said corpora- tion, and that said instrument was signed and sealed in behalf of said corporation by authority of its $OCX.. City. .. Council ............. ......................... and said ................. Mayor. ....... ................ ........................................ ................. ............. cntd ._...----- - ...Cjti... Clerk. .- . - -- -- - ........... acknowledged said instrument to be the free act and deed of said corporation. THISINSTRUMENT WAS DRAFTED BY ............................................................................................ ............................... Notary Public, .......MC? .............. ........... County, 31"inn. Ii B_ _ &L 5(a]ANTZEN ------ - --- ------- — - -- Ary commission expires ....... .. .......... .................._............ 19......... INamei �7 A cm f C-7 O` Z ^0 0 C� O .r eo FL U f0 7 C 0 F_ M Z 0 d rn C d L a� m •O f0 N d X ca C C 7 Q 2 O 0 rc m Z7 >- a �o m O C, Z C .0 o O U C Cn 0 - L X H C O ca C a.. _N L Q m ao M U c O m i J 3 Y � C T f to O 1 70 I .[ 3 U r -0 O- O Z d O L 0 [ CA D — [ D a> E CW 2 dZ -w O y +� MO C- U. cc ° T C Y m „-, 0 W C V Y O �i 8- v 00 .O C O Q to y 0 d T C 7_ d O 8 E m N 3 M Z 0 d rn C d L a� m •O f0 N d X ca C C 7 Q 2 O 0 rc m Z7 >- a �o m O C, Z C .0 o O U C Cn 0 - L X H C O ca C a.. _N L Q m ao M U c O m i J 3 Y (612) 879 -2311 '/T Y OF HUTCHINSON WASHINGTON AVENUE WEST --HINSON, MINN. 55350 MEMORANDUM DATE: October 10, 1980 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: GRANT APPLICATION - MULTIPURPOSE SENIOR CENTER The City has the opportunity to apply for grant money which could be used to assist with the costs of a multi - purpose center in the new Section 8 senior housing project. Funds are available through the Older Americans Act (Title III) and the McKnight Foundation. Grant applications are administered through Region 6E RDC. They are a one -year award and must be matched by a 25% local match. Application deadline is November 3. The level of funding for 1981 is not yet known. In 1980, there was a a total of about $58,000 available for applicants throughout Region 6E for nutrition and service facilities. If we are to apply for these funds, it is required that the City Council authorize the filing of the application and direct its representative to provide the necessary information.in the grant application. , Respectfully, Attachment: Region 6E letter SIX UST REGIONflh DEUEhOPMENT COMMISSION CITY AUDITORIUM 311 WEST 6TH STREET WILLMAR, MINNESOTA 56201 PHONE: 612- 235 -8504 COMMISSION OFFICERS EXECUTIVE DIRECTOR PROGRAMSTAFF O. Homer Bach H. Eugene Hippo Economic Development Chairman Dick Carlstrom Ed Duesterhoeft Dennis Goldman Vice Chairman Charles Warner Community Development Secretarylrreasurer Lee Larson Tom Peterson Developmental Disabilities September 3, 1980 John Walsh Aging Kathleen McCormick V Leslie Pilch Minnesota Housing and Finance Agency 333 Sibley St: Paul, Minnesota 55101 Dear Leslie: �S I am writing in regard to the Hutchinson Elderly Housing Project. Jean Lerberg has contacted me regarding the city's intent of requesting lder Amer - ican Funds for a multipurpose senior center. It is my understanding that e activities room in the proposed development would provide for a nutrition site and social /activity space. At present we are in the process of developing the Aging Plan which includes the priorities and budget for the next fiscal year. Therefore, I am unable to relate the level of funds that will be available for mul i urpose senior centers. This past year the advisory council budgeted approximately $44,000 Title IlLfunds for multipurpose senior centers and in addition there was $14,700 McKnight Foundation Funds available for the region. This past year four awards were made ranging from $4,399 to $22,323. This funding category has been an area of priority in the region and it is anticipated that a similar level of funds would be budgeted for this next fiscal year which begins Janu- ary 1, 19881, At present we have one other multipurpose senior center appli- cant for the January 1, 198X funding round. I have forwarded a copy of the application materials to Ms. Lerberg and have offered my assistance in the preparation of the application. Multipurpose senior center funds are a one year award and must be matched at a 25_percent 1n_,r l -,�trh (federal match is unallowable). In order to be funded January 1, 1981 the application will have to be in the Area Agency on Aging office no later than November 3, 1980. I personally feel that Hutchinson is in a unique situation in that the facility's location and its potential are ideal as a focal point for seniors. In addi- tion I am pleased to see the city's interest and comnittment to their senior citizen population. i. POLICE DEPARTMENT MEMORANDUM DATE October 8, 1980 TO: Mayor and City Council FROM: Dean M. O'Borsky, Chief of Police 1 I j SUBJECT: Appointment of Reserve Officers I recommend that Gary Vacek, Jerry Buck, Michael Woods, James Isaacson, Russell Berge and Rueben Kunerth be appointed to the Hutchinson Police Reserve Unit. All of these men have been attending classes and have expressed interest and desire in being a Reserve Officer for the City of Hutchinson. These men will be utilized only in times of emergency and also as assistants during such times as the Fair, Carnival, etc; These men will not wear firearms nor will they be classified as Police Officers but are to be used as an auxiliary unit. We feel that the appointment of these people is essential because we have recently had several of our former Reserve members become Part -time Officers and under a different classification. Therefore the need exists to upgrade our Reserve Program again. DMO /neb q- 41 DATE October 8, 1980 POLICE DEPARTMENT MEMORANDUM TO: Mayor and City Council FROM: Dean M. O'Borsky, Chief of Police SUBJECT: Stop Signs on Century Avenue On October 7, 1980 several home owners with property bordering on Century Avenue were interviewed with regard to the placement of stop signs on approaching streets. All persons interviewed expressed the desire to have signs erected for basically the same reasons: Vehicles traveling on Century Avenue at a high rate of speed; A large volume of pedestrian and bicycle traffic on Century Avenue; Residential additions on the south side of Century Avenue that will increase traffic volume. Although our records do not indicate that a hazard currently exists through accident reports we feel that the growth of this residential area and increased traffic flow will create a problem in the near future. Therefore I recommend that stop signs be erected at the intersections of Century Avenue with Bradford, Sherwood, Jorgenson and Randall Road. DMO :neb (612) 879 -2311 f1Ulll1' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 October 3, 1980 TO: Mayor and City Council FROM: Ralph Neumann RE: Purchase of Automotive Scope and Tester This current years budget has allocated $2000.00 for miscellaneous shop equipment. Permission is requested to purchase a used SUN brand scope from Dale Harbarth for $1400.00. This is a machine that Dale has had in storage since squiring the former Shell Station on highway 7 west. My mechanic had borrowed it and used it at the City Garage where it performed 100 %. The SUN salesman indicated that a new machine such as that model would sell for $4500.00. The salesman also had a small model which would not perform all the analysis as the larger one for $2200.00. There has been money budgeted for this purpose in the street department. ;e6v�d,- X-eA J- 2' (612) 879 -2311 iHUTI�f/' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 DATE: October 9, 1980 TO: Mayor and City Council FROM: Ralph Neumann RE: Trailer purchase Our 1980 street department budget has allocated $3,000 for the purchase of a new trailer to replace a unsafe home -made trailer that has been in use for eight years. There has been several employee accidents where serious injuries could have occurred. This trailer is now used to haul our street packer, bob- cat, and others. The trailer I am recommending will be more versatile and could be used also by the Park department and Water and Sewer department. After reviewing a number of different trailers with my staff, permission is requested to purchase a magline trailer Model # T5 -7012 with attached winch for a total price of $3,082.50. THIS IS A BUDGETED ITEM 1980 BUDGET 9 --k 01 South Bloomington Freeway QUOTATION SHEET Minneapolis, Minnesota 55420 ner Interstate 35W and 94th St.) Telephone (612) 884 -2301 HAYDEN- MURPHY EQUIPMENT COMPANY CITY OF HUTCHINSON p 37 WASHINGTON AVENUE WEST QUOTATIOrt NO. 4859 HUTCHINSON, MINNESOTA Date: OCT. 6, 1980 pleased to quote you on the following items: (Taxes such as Sales or Use Tax not included). 7Y DESCRIPTION UNIT PRICE TOTAL 1 - MAGLINE TRAILER MODEL T5- 7012 .............$2,996.00 OPTIONS: SURGEHYD. BRAKES .........................$ STD LUNETTE EYE COUPLER .......................$ 110.00 SPECIAL ONE COLOR PAINT TRAILER ONLY ............................$ 100.00 ..TRAILER with RACKS ......................$ 128.00 3/4" PLYWOOD DECK OVERPLAY ................$ 225.00 ACCESSORIES: SPARE WHEEL & TIRE w /brkt .................$ 130.00 STAKE RACKS (front and sides) SR 36 (36" removable) ...................$ 210.00 SR 24 (24" removable) ...................$ 181.00 SR 12 (12" removable).,,,,,, .... $ 130.00 AEROQUIP RAILS (PER RAIL) .................$ 54.00 AEROQUIP BELT (12' Long) ..................$ 16.00 RACKTIE BAR, REAR ........................$ 24.50 (Must be used with 36" racks) WINCHSTAND . ..............................$ 16.50 WINCH, 2500 LB. CAP .......................$ 45.00 50 FT. 7/32" CABLE W /HOOK .................$ 25.00 SPECIFICATIONS: G ; TRAILER WEIGHT - 2176 LBS. TRAILER CAPACITY - 5000 LBS. a 4 <1 �•o NET 30 DAYS F.O.B. _HAYDEN- MURPHY is is on offer, NOT A CONTRACT This offer can be accepted only on a Hoyden- Murphy Equipment Company Sales irm, the essential terms of which are reproduced on the reverse hereof for your reference. Such acceptance sholl not be upon Hoyden - Murphy Equipment Co. until it is approved and executed by Henry B Hayden, Jr. or Charles T Murphy fer is expressly conditioned upon acceptance of all of the terms hereof and of said Sales Order, and Hayden - Mjrp -y �bsects to any purported acceptance which attempts to vary, modify, add to, or subtract from such terms, All the terms are sub tect to change by Hayden - Murphy without prior notice to customer. i "% offer expires t irty (30) do rem the above date unless otherwise specified herein EN -MURPH QUI�ME,; OMPANY By 'j I ) t7 Its M-2 CUSTOMER A Swanke Motors, Inc. 145 Washington Ave. E. Hutchinson, Minnesota 55350 879 -8071 October 3, 1980 Tll_9 C'r'?980 w 00 RECEIVED NBY .......................��ev 5��2�Z ZZ lZp2� City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 RE: Special Permit X15 Boulevard Dear Members of the Commission: Consider this letter my request for application for a Special -Use Permit for the Boulevard fronting Washington Avenue at the junction of Washington & Adams Street for a one -year period. I am enclosing a $5.00 filing fee for renewal of Special Permit 415 which is now issued in the name of William -James Auto, Inc. Upon your approval, I would request that the new Special Permit be issued in the same of Swanke Motors, Inc. Thank you for your continued cooperation, JAS:imk Enclosure 9 esire A. Swanke dent to Savings, Service &Satisfaction jPYC (612) 879 -2311 CITY OF HUTCHINSON r HUTCHINSON, MINN. 55350 WEST 55350 October 8, 1980 TO: City Council FROM: City Engineer SUBJECT: Main Street Light Poles and Street Banners Attached is a letter from Mr. Wentworth of Hutchinson Utilities relative to the above - referenced matter. In 1967 when the Main Street.project was being designed, certain decisions were made relative to the street lighting which I will try to recap for your information: 1. The lights were placed along main street in pairs to allow the installation of an overhead cable for the placement of Christmas decorations. Prior to 1967 cables were attached to the buildings and in many cases they were in poor condition. 2. The pole design was based on information available relative to the weight and wind load for said decorations. 3. I do not recall that any special design was required for the location by Library square where banners, are usually placed. 4. The pole specified were - Millerbend. "Elite" Mode with "T" Base Cat. No. UET6 -330 pole size 5" x 8.6" x 30' -0 ", poles to be equipped with Cable Bracket with 1" Dia. hole located 8" down from top of pole. Pole shaft to be of minimum 3 guage H.S. steel having a minimum tensile strength of 70,000 PSI and minimum yield strength of 50,000 PSI. At that time banners were not hung as often or for as great a time period as they are now. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv attachment CHINSOy �r►14i1E� Hutchinson Utiiities Commission Hutchinson, hlinnesot-� 53 H.% %'. Rik Presider E. ''Bud'' D'ggett Vice President Clinton Tracy Secretary R.H. >1;exan ,er Genera! %Itar'iaae, Te' 61?' c:7- October 2, 1980 Marlow Priebe City Engineer City Hall Hutchinson, MN 55350 Re: Street Banners Dear Mr. Priebe: As you know, the banners displayed on Main Street are presently hooked to two street light poles. These poles are subjected to tremendous amounts of vibration. We have attempted to reinforce these poles but, to date, nothing helps. The fixtures are shaken apart, bolts sheer off, etc. I feel it's just a matter of time until something drastic will happen and a fixture will fall on a car or pedestrian. I strongly recommend that two special poles be installed to display these banners. These could be reinforced poles designed to withstand the vibration subjected to them. Should you have any further questions, please do not` hesitate to call. 1p Sincerely, HUTCHINSO-N UTILITIES COMMISSION M. D. "Butch" Wentworth Electrical Supt. (612) 879 -2311 HUr�y" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 October 10, 1980 TO: City Council FROM: City Engineer SUBJECT: Pittman Apartment Site Mr. Delmar Pittman contacted me earlier this year relative to extension of Storm Sewer northerly along the east side of Dale Street. This would provide better drainage for his site as well as provide the line that would be used for connection of drainage structures when curb and gutter is placed on Dale Street. Attached is a copy of the cost estimate in the amount of $6,773.50 for the plan as shown. I estimate that $2,220.00 of this cost should be paid by Mr. Pittman and the balance would be charged to the street improvement in the future. Mr. Pittman is agreeable to this and has requested the city install this small project this year. If acceptable, it could be-done as a Change Order with Juul Contracting Company. Sincerely, CITY OF HUTCHINSON &4r'6� �- Marlow V. Priebe City Engineer pv 9 -� Estimate for Storm Sewer Extension at Pittman Apartments on Dale St. June 6, 1980 Item No. Item Unit Unit Quantity Amount Price 1. 12" B.C.P. 0'-8- Deep L.F. E 12-.M_ 255 S 3136.50 2. 12" B.C.P. 8' -10, Deep L.F. 12.95 59 _ 647.50 3. Standard Storm Sewer Each 680.00 2 171Q -00 Manhole 61 Deep 4. Extra Depth in Standard L.F. 75.00 4.0 3M-On Storm Sewer Manhole 5. 27" Catch Basin With Each 375.00 2 750 -00 Round Grate 6. Trench Compaction L.F. 1.90 305_ 529-5n _ SAL g 6,773.50 Garage Slab Prop. Linn Apt. Bldg. \ �� A C.B. round C.B. round grate grate Inv. H -- • st - 12" R.C.P.• 1211 R.C.R. st — - - — ^ 1066.93 -- - — �K.. L 1067.6'6 ' - — — — — — — Inv. —Inv. 1067.50 — — — — -- -- o 89' existing 12" Centerline Aale Street R.C.P. Const. M.H. Street Station Const M.H. Street Station 11 +90 stub west at 1070.07 13 +25 stub west at 1070.14 Grade: 0.12% U� f REGULAR COUNCIL MEETING WATER & SEWER FUND *St. Treasurer Blue Cross Blue Shield Central District Services Central Mn. Comm.Services Commissioner of Revenue Crown Life Ins. Consolidated Electric Co. Equitable Life Assurance Society Farm $ Home Floor Care Supply Co. GTC Auto Parts Gross Ind. Service Hercules Inc. Hutch Equipment Hutch Utilities Heikes Hardware Hank Junker Sanitation Nalco Chemical Co. Power Process Equipment Quades R.C.M. Ruffridge Johnson Equipment Schlueters Refrigeration Sorensen Farm Supply State Treasurer St. Paul Life Ins. Co. Hutch Telephone Co. Richard Nagy McGraw Edison Service No. Central Sec. AWWA St. Cloud Water Utility Water Pollution Control Water Pollution Control McLeod Co. San. Landfill Lillian Michaels Am. National Bank GENERAL FUND *Lynwood Elliot *Anna Slyter *Michelle Chaffee *Bruce Cleveland *Bruce Polman *Jasan Danielson *Shane Walquist *Michele Helgamo *State Treasurer American Linen Supply Co. American Welding Supplies Atkinson Blacktop Service PERA november medical ins. gasoline radio repairs Sept. sales tax October dental repairs October LTD Ins. supplies towels supplies uniform rental chemicals repairs electricity & gas supplies refuse charges chemicals repairs 4 services repairs 4 services prof. services repairs repairs repairs Soc. Sec. contribution Oct. life insu. phone service AWWA seminar repairs exam fee -Dick Ebert registration fees subscription 1981 dues dumping charges mileage principal, interest $ fee fire prevention week fire prevention week fire prevention week fire prevention week fire prevention week fire prevention week fire prevention week fire prevention week PERA laundry services supplies street materials poster poster poster poster poster poster poster poster October 14, 1980 221.41 268.20 544.72 730.80 548.36 79.02 159.42 38.11 18.97 126.00 82.62 229.90 2863.25 7.60 8187.57 31.34 14,761.19 3124.80 544.90 262.20 942.33 162.94 100.95 .80 321.77 40.80 88.61 114.71 4100.00 15.00 14.00 28.00 45.00 6.00 15.20 51.296.54 $ 89,964.99 $ 5.00 3.50 5.00 3.50 5.00 3.50 5.00 3.50 3361.14 77.36 16.25 583.22 / / - &Z. -2- Albrecht Oil Co. repairs $ 43.00 Big Bear supplies 195.95 Brinkman Studios film $ processing 181.04 Geo. Brunberg Plbg. boiler repair 22.00 Browns Floral flowers -Mrs. Ringstrom 13.50 Blue Cross -Blue Shield Nov. medical ins. 4397.31 Crow Chemical supplies 43.20 CRS $ Associates professional fees 775.00 Central Dist. Services gasoline 4129.40 Central Mn. Comm. Inc. radio repairs 942.98 Coast to Coast supplies 72.93 Coca Cola Bottling supplies 316.50 Copy Equipment Inc. supplies 24.91 Crow River Reg. Library 4th qtr. payment 9094.69 Crown Life Ins. Co. October dental ins. 1329.44 Culligan Water rock salt & monthly service 31.10 Don Streicher Guns Inc. 3 breathalyzer test kits 96.75 Equitable Life Ass. Society October LTD ins. 510.60 Family Rexall Drug supplies 152.97 Farm $ Home supplies 106.18 Felskas Auto Machine repairs 16.00 Floor Care Supply Co. towels, cleanser etc. 176.40 Fire Extinguisher Sales fire extinguisher 179.70 Fabricare Cleaners rug cleaner 19.00 GTC Auto Parts supplies 397.66 Gambles operating supplies 54.11 Pamida Inc. anti freeze etc. 150.20 Gopher Sign Co. street sign 12.57 Guardian Pest Control pest control 32.50 Harpel Bros. repair parts 39.70 Henry's Candy Co. food supplies 384.25 Hutch Iron & Metal strap iron 3.50 Hutch Leader auction ads,roller skating,budget 213.90 Hutch Medical Center exam of Marvin Haugen 27.00 Hutch Utilities electricity $ gas 5656.95 Hutch Vet Clinic boarding fee for animals 106.00 Hutch Wholesale Supply supplies 596.45 Heikes Hdware Hank operating supplies 9.10 Ink Spots Inc. printing charges 125.00 Jahnkes Red Owl food supplies 138.31 Jerabek Machine Shop maint. supplies 3.28 Johnson Motor Co. repairs $ parts 71.13 Johnson Super Value food supplies 6.50 Kjos Hardware operating supplies 12.83 Lamberts Standard car washings 24.00 Lloyd Schlueter Oct. car allowance 30.00 L.N. Sickles Co. crackfiller 371.25 MRPA registration fees 170.00 McLeod Coop Power Assn. electricity 162.50 Meeker Washed Sand street materials 720.80 Meades 66 Station gasoline 6.50 Wards maintenance supplies 207.11 Marilyn Swanson coffee 5.78 McGravey Coffee Inc. police coffee - 67.00 Mikes Pro Shop operating supplies 164.10 -3- Dean O'Borsky seminar $ clothing allowance $ 229.24 Plaza OK Hardware operating supplies 88.57 Gary Plotz mileage $ expenses 198,90 Quades repairs $ operating supplies 138.91 Rutz Plbg. maint. supplies 2.75 St. Paul Book $ Stationery office supplies 3.44 Schmeling Oil Co. grease & oil 270.73 Schramm Implement maint. supplies .44 Sears repairs 42.95 Shell Oil Co. gasoline 24.09 Shopko Inc. oil $ calculator 35.00 Sorensen Farm Supply supplies 56.36 State Treasurer 3rd qtr. surcharge 814.19 St. Paul Life Ins. Co. October life ins. 542.64 Teply Equipment Co. maint. repairs 113.75 Wallys Tire Center repairs 336.50 Myran Wigen Chev. Co. repairs 40.50 Wesleys Pharmacy film & batteries 4.55 Wm. James Auto Inc. repairs 86.70 Xerox copy machine 146.56 Ziemers Grocery supplies 26.70 Hutchinson Telephone Co. phone service 2066.64 Kenneth Merrill mileage 5.70 Co. Treasurer dl fees for county 97.50 Bruce Erickson mileage 36.45 Gross Ind. Services uniform rental 1416.12 Kustom Mechanical Services repairs 113.45 MRpA membership fees 40.00 Northland Beverages food supplies 94.00 Richard Waage clothing allowance 150.00 State Treas. Soc. Sec. contribution 3670.43 Roger Bakken clothing allowance 150.00 David Erlandson clothing allowance 150.00 John Gregor clothing allowance 150.00 James Haasl clothing allowance 150.00 Michael Hogan clothing allowance 150.00 Charles Jones - clothing allowance 150.00 Michael Kifchoff clothing allowance 150.00 Ronald Kirchoff clothing allowance 150.00 Wm. Mattsfield clothing allowance 150.00 Robert Ringstrom clothing allowance 150.00 Scott Schwartz clothing allowance 150.00 Scott Webb clothing allowance 150.00 Wm. Wegner clothing allowance 150.00 Nancy Buss clothing allowance 150.00 Rita Bentz clothing allowance 150.00 Londa Brinkman clothing allowance 150.00 Marie Thurn clothing allowance 150.00 Amoco Oil Co. gasoline 38.72 Chamber of Commerce Pioneerland advertising 292.50 Duanes Mobile Lock & Safe repairs 290.70 Fireap Associates Inc. maint. supplies 133.71 G & R. Ins. Services notary bond $ commission 30.00 Genes Body Shop vehicle repair 53.00 Hutch Shoppers Guide auction ads _ 69.00 Hutch Hi School 1980 school annual 12.00 -4- Litchfield Ind. Review subscription renewal $ 8.50 L'Hotel de France balance of account 14.75 Meeker Co. Sheriff Dept. service fee 6.00 Mn. STate Auto Assn bike decals 8.31 New Ulm Journal subscription renewal 39.80 Sams Tire Service maint. supplies 9.00 Valley School Suppliers office supplies 1.88 Cindy Alexejun swimming refund 7.00 Richard Anderson swimming refund 7.00 Verna M. Goetz deposit refund 20.00 Ken Katzer swimming refund 7.00 Bonnie Knorr swimming refund 7.00 Mrs. Geln Meier symnastics refund 7.00 Jeanette Paulish gymnastic refund 7.00 Judy Simons swimming refund 7.00 Mary L. Waalen sgymnastic refund 7.00 Jeanette Wylie swimming refund 14.00 Anthony $ Colleen Forcier land purchase 49,900.00 Michael & Beldina Guetter land purchase 49,900.00 Wm. Society of Arboriculture registration fees 10.00 Betker Construction band stand repair 942.00 Sounders Thalden & Associates McDonalds Park project 2000.00 Barb Kiesling ice show 300.00 Franc Emerson roller skating percentage 910.59 Dave Carlson roller skating percentage 752.69 Tessman Seed $ Schemical chemicals & freight 595.00 $ 156,767.41 OFF STREET PARKING Charles Bell servicing meters $247.50 Coast to Coast supplies 9.68 V BRIDGE FUND Com. of Transportation material testing 106.08 Braun Eng. $ Testing Inc. bridge repairs 278.86 M.G. Astleford Inc. bridge repairs 1506.81 1891.75 BONDS OF 1980 Progressive Contractors construction costs 11,112.68 J.W. Hanson Construction Co. contstruction costs 12,070.02 Juul Contracting Co. final estimate 24,632.60 47,815.30 BOND FUNDS 1st National Bank of Mpls. interest & Fee -bonds of SW Storm 2460.00 1st National Bank of Mpls. principal,interest & fee -1971 Bds 16,255.00 National City Bank principal,interest $ fee -1972 Bonds66,056.50 84,771.50 -5- MUNICIPAL LIQUOR STORE Griggs Cooper $ Co. liquor $ wine $2652.81 Johnson Brothers liquor 609.47 Commissioner of Revenue Aug. Sales tax 3691.83 Old Peoria Co. liquor & wine 2063.59 Ed Phillips $ Sons liquor $ wine 1252.87 Locher Bros Dist. beer 3631.50 Persians ribbons 39.20 Twin City Wine Co. liquor $ wine 4354.02 Browns Floral flowers 11.50 Griggs Cooper & Co. liquor $ wine 3814.57 Old Peoria Co. liquor $ wine 3725.87 Ed Phillips & Sons liquor $ wine 4837,78 Triple G. Distributing beer 11,707.75 F. & W. Roofing roof repair 1200.00 Hutchinson. Leader help wanted ads 4.13 Am. Linen Supply Co. towels 14.40 Quades bulbs 18.72 Coca Cola Bottling supplies 240.80 Junker Sanitation refuse charges 90.00 Friendly Beverage Co. beer 1696.30 A. J. Ogle Co. beer 698.50 Lenemman Beverage beer & mix 9696.70 Nationwide Papgers bags 151.17 Judson Valley Enterprises ice 113.00 Hutch Cold Storage contract payment 150.00 -- Kenneth B. Merrill logis meeting 26.03 $ 56,492.51 (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 October 8, 1980 TO: City Council FROM: City Engineer SUBJECT: Improvement Projects FOR YOUR INFORMATION The recommended list of projects for 1981 includes extension of service to the area of the proposed school site and extension of service to annexed or subdivided areas that were discussed at the time of annexation or subdivision. The list of future projects is being submitted for your information on the major work to be done for the developed area of the community. It does not include projects that would complete development in new subdivisions. If the selection of 1981 projects could be made at the Regular Meeting on Novemeber 11th, the reports, resolutions and hearing date could be set at the November 25th meeting. The hearings could then be held on December 23rd. Subsequent to design completion, a cost report would be made. We then would have an assessment hearing in early spring and subsequently would take bids for the projects that have final approval. Sincerely,, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv attachments RECOMMENDED 1981 PROJECTS TYPE LOCATION COST COST BREAKDOWN COMMENTS 121! Watermain On School Road from McDonald Drive to South $ 70,000 $ 20,000 Assessable Additional section of Trunk Water System - will Grade Road $ 28,000 Deferred provide water service to proposed School Site. $ 22,000 City Cost 8" Watermain On South Grade Road from School Road to Dale $ 55,000 $ 3,250 Assessable Connection to existing system and provide service Street $ 41,600 Deferred to area. $ 10,150 City Cost 8" Watermain On Hassan Street from 4th Avenue S.E. to $ 60,000 $ 18,000 Assessable Replaces existing 4" main which is undersized for Oakland Avenue $ 42,000 City Cost present requirement for proper service and fire protection. Replacement required before permanent street surfacing project. 6" Watermain On 7th Avenue S.E. from Hassan Street to Main $ 13,000 $ 13,000 City Cost Addition to system for improved service and fire Street protection in the area. Installation required before permanent street surfacing project. 6" Watermain On 6th Avenue S.E. from Jefferson Street to $ 23,000 $ 2,000 Assessable Addition to system for improved service and fire Main Street $ 21,000 City Cost protection in the area. Installation required before permanent street surfacing project. 10" Sanitary Dale Street into DeForestWagner Property to $ 45,000 $ 30,000 Deferred Trunk line extension to serve area. Sewer End of Gravity Line $ 15,000 City Cost Lift Station $ Located in S.W. Corner of DeForest Wagner $ 45,000 $ 14,000 Assessable Force Main connected to end of Trunk Gravity Line Force Main Property $ 31,000 Deferred above. 10" Sanitary From Lift Station to School Road $ 45,000 $ 14,000 Assessable Will provide service to proposed School Site. Sewer $ 31,000 City Cost 10" Sanitary On California Street - 1400' Extension to $ 38,000 $ 30,000 Deferred To provide trunk service for area. Sewer School Road $ 8,000 City Cost 8" Sanitary From School Road North to Serve Greensview $ 85,000 $ 15,000 Assessable Will serve one area proposed for 1981 development. Sewer Addition and Oakwood Addition $ 30,000 Deferred Will fulfill City's committment to serve area in $ 40,000 City Cost City and extension can be made to serve future areas outside City. Sanitary Sewer Schmidtbauer's 2nd Addition $ 20,000 $ 20,000 Assessable To serve new development. $ Water Sanitary Sewer, Extension of Service to Clifton Heights Area $265,000 $200,000 Assessable Will meet committment to serve area. Project need i Watermain & $ 25,000 Deferred will depend upon annexation approval. Storm Sewer $ 40,000 City Cost 15" Sanitary River Crossing from 2nd Avenue N.E. to N.W. $ 50,000 $ 50,000 City Cost runk Line Improvement. TT Sewer Trunk Line RECOMMENDED 1981 PROJECTS TYPE LOCATION COST COST BREAKDOWN COMMENTS 21" Storm Sewer South & West from Trunk Main on DeForest $100,000 $ 40,000 Assessable Will serve new School Site. Wagner Property $ 40,000 Deferred $ 20,000 City Cost 18" Storm Sewer On Hassan Street from 3rd Avenue S.E.,to $ 50,000 $ 25,000 Assessable Improve drainage needed before street improvements 5th Avenue S.E. $ 25,000 City Cost are proposed. 30" Storm Sewer On Jefferson Street from 1st Avenue N.E. to $ 20,000 $ 10,000 Assessable Clear site for Motel or High Rise. River $ 10,000 City Cost 24" Storm Sewer On 1st Avenue N.E. from Jefferson Street to $ 15,000 $ 7,500 Assessable Connection to existing line on Hassan Street to Hassan Street $ 7,500 City Cost clear site for Motel or High Rise. Storm Sewer On 2nd Avenue S.W. from Dale Street to Lynn $ 60,000 $ 50,000 Assessable Rebuild outlet line and section of trunk and new Road $ 10,000 City Cost lateral. County is proposing a joint resurfacing project in 1982. Curb 8 Gutter & West side Dale Street from Merickel's Add. $102,000 $ 90,000 Assessable High percentage of area developed and utilities Bituminous to South Grade Road & East side of Dale $ 12,000 City Cost have been installed. Surfacing Street from Linden Avenue to South Grade Road Curb 8 Gutter & North Side of North High Drive $ 20,000 $ 20,000 Assessable High percentage of area developed and utilities Bituminous have been installed. Surfacing Curb & Gutter $ Arch Street from Michigan Avenue to East $ 96,000 $ 58,000 Assessable Final phase of construction. If not completed in Bituminous End of Base $ 32,000 Deferred 1981 the heavy traffic loads will have a damaging Surfacing $ 6,000 City Cost effect on the in lace base. Curb $ Gutter & Main Street No. from 4th Avenue No. to 5th $ 50,000 $ 50,000 Assessable City portion of street cost of State Highway Dept. 3ituminous Avenue No. project for signal light and roadway improvements. Surfacing Bituminous Shady Ridge Road from Souk Line of Rolling $105,000 $100,000 Assessable Recommend final phase of construction be done at Surfacing Oaks 4th Add. to South Line of Shady Ridge $ 5,000 City Cost this time. Recommend total cost be assessed for Add. 15 years. Bituminous Merrill.Street from 4th Avenue S.W. to Linden $100,000 $ 80,000 Assessable Final phase of street improvement. Curb $ Gutter Surfacing Avenue $ 20,000 City Cost was installed in 1973. Bituminous Miller Avenue from Main Street to Harrington $120,000 $100,000 Assessable Final phase of street improvement. Curb & Gutter Surfacing Street $ 20,000 City Cost was installed in 1973. Bituminous Church Street from Miller Avenue to Linden $ 20,000 $ 10,000 Assessable Final phase of street improvement. Curb $ Gutter Surfacing Avenue $ 10,000 City Cost was installed prior to 1967. Bituminous Madson Avenue from Dale Street to Lynn Road $100,000 $ 90,000 Assessable Final phase of street improvement. Curb $ Gutter Surfacin _______ __ $ 10 000 City, Cost was installed in 1973. RECOMMENDED 1981 PROJECTS TYPE LOCATION COST BREAKDOWN-- Bituminous Thomas Avenue from Lake Street to Dale Street $ 50,000 $ 45,000 Assessable Final phase of street improvement. Curb $ Gutter Surfacing $ 5,000 City Cost was installed prior to 1967. Bituminous Linden Avenue from Lynn Road to Main Street $110,000 $ 90,000 Assessable Final phase of street improvement. This is a Surfacing $ 20,000 MSA Funds Municipal State Aid Street and funds are available for the City's portion. Curb 4 Gutter Shady Ridge Road from South Line of Rolling $ 63,000 $ 60,000 Assessable As per petition received by City in 1980. Oaks 4th Add. to South Line of Shady Ridge $ 3,000 City Cost Add. Curb & Gutter California Street from existing surfacing to $. 4,000 $ 4,000 Assessable First phase of street improvement. ►. ISO' North Curb 4 Gutter Atlanta Avenue from T.H. 15 to Boston Street $ 30,000 $ 30,000 Assessable First phase of street construction in new 4 Boston Street from Atlanta Avenue to subdivision as per agreement. Centur Avenue FUTURE PROJECTS TYPE LOCATION COIrM FNTS !8" Watermain On 1st Ave. N.E. from Main Street to Bluff Street Replaces a section of 4" main and improves system. +8" Watermain On Hassan Street from 1st Ave. N.E. to 4th Ave. S.E. Replaces a 4" main and improves 'system. 18" Watermain On Jefferson Street from 1st Ave. N.E. to Washington Avenue Improves system. j8" '8" Watermain On T.H. 7 from High Street to Michigan Avenue Will serve area on South side of Highway $ improve system. Watermain On T.H. 22 from Fair Ave. to 1600' South of Oakland Avenue Improves system. , 8" Watermain On Fair Avenue from T.H. 22 to Monroe Street Improves System. "" Watermain Between 3rd Ave. N.W. $ 4th Ave. N.W. North of Great Plains Complete loop which eliminates a dead end. u,' Watermain On North side of T.H. 7 from Kouwe Street to 650' West Serves new area $ completes a loop. 6" Watermain On Arch Street from 2nd Ave. S.E. to 4th Ave. N.E. Serves new area & completes a loop. 1811 Watermain On Ontario Street from 2nd Ave. S.E. to 5th Ave. S.E. System improvement. 8" Watermain On Sth Ave. S.E. from Ontario Street to Monroe Street System improvement. 8" Watermain From 5th Ave. S.E. thru Fairgrounds to Monroe Street & Fair Avenue Fire protection improvement in Fairgrounds. 12" Sanitary Sewer On 2nd Ave. S.E. from N.W. Trunk to Huron Street & Replaces deteriorated sections of trunk line. 12" Sanitary Sewer On Huron Street from 2nd Ave. S.E. to 1st Ave. S.E. & Replaces deteriorated sections of trunk line. i12" t Sanitary Sewer On 1st Ave. S.E. from Huron Street to Monroe Street $ Replaces deteriorated sections of trunk line. !12" 18" Sanitary Sewer On Monroe Street from 1st Avenue S.E. to Washington Avenue Replaces deteriorated sections of trunk line. Sanitary Sewer On 2nd Ave. S.E. from Huron Street to Erie Street New Line Sanitary Sewer On Erie Street from 2nd Ave. S:E, to 1st Ave. S.E. -New Line �zs" Sanitary Sewer On Huron Street from 2nd Ave, S.E. to 3rd Ave. S.E. New Line 8" Sanitary Sewer On Ontario Street from 2nd Ave. S.E. to 3rd Ave. S.E. New Line I8" Sanitary Sewer Replacement Replacement of non -trunk lines that are found deteriorated 24" Storm Sewer On Hassan Street from 1st Ave. N.E. to 2nd Ave. S.E. Replaces small capacity lines. �18" Storm Sewer On Jefferson Street from 1st Ave. N.E. to Washington Ave. Line needed before Street improvements. +18" Storm Sewer On 1st Ave. S.E. from Adams East to River Outlet Line needed before Street improvements. 12" Storm Sewer On 2nd Ave. S.E. from Huron Street to Erie Street Line needed before street improvements. Storm Sewer On 2nd Ave. S.W. from Dale Street to Lake Street Replaces small capacity line - need replacement before street improvements. Storm,Sewer On Lake Street from 2nd Ave. S.W. to Hayden Avenue Replaces small capacity line - need replacement before street improvements. FUTURE PROJECTS TYPE LOCATION _ COMMENTS Storm Sewer On Hayden Ave. From Lake Street to Fischer Replaces small capacity line - needs replacement before street improvements. Storm Sewer On Fischer from Hayden Avenue to Osgood Avenue Replaces small capacity lines - needs replacement before street improvements: Storm Sewer On Osgood Avenue from Fischer to 300' West Replaces small capacity lines - needs replacement before street improvements. Storm Sewer On Glen Street No. from 3rd Ave. N.W. to 5th Ave. N.W. New Line for system improvement required before street improvements. Storm Sewer On 5th Ave. N.W. from Glen Street to James Street New line for system improvement. Street Surfacing 4th Ave. S.W. from Main Street to Dale Street Final phase of construction. Street Surfacing Milwaukee Avenue from Main Street to Lynn Road Final phase of construction. Street Surfacing Hassan Street from 6th Ave. S.E. to Oakland Avenue Final phase of construction after underground work is completed. Street Surfacing 6th Ave. S.E. from Main Street to Jefferson Street Final phase of construction after underground work is completed. Street Surfacing 7th Ave. S.E. from Main Street to Hassan Street Final phase of construction after underground work is completed. Street Surfacing Ivy Lane from Oakland Avenue to 7th Avenue S.E. Final phase of construction after underground work•is completed. Street Surfacing Hayden Avenue from Lake Street to Fischer Final phase of construction after underground work is completed. otreet Surfacing Osgood Avenue from Lake Street to Fischer Final phase of construction after underground work is completed. Street Surfacing Fischer from Hayden .to Dale Street Final phase of construction after underground work is completed. Street Surfacing Grove Street from 2nd Ave. S.W. to Hwy. 15 Final phase of construction. Street Surfacing Glen Street from 3rd Ave. S.W. to Linden Avenue Final phase of construction. Street Surfacing Franklin Street from 3rd Ave. S.W. to Hwy. 15 Final phase of construction. Street Surfacing 5th Ave. S.E. from Main Street to Monroe Street Final Phase of construction. ,Street i Surfacing 4th Ave. S.E. from Main Street to Monroe Street Final phase of construction. Street Surfacing 3rd Ave. S.E. from Adam Street to Monroe Street Final phase of construction. FUTURE PROJECTS ..., ... 3 TYPE LOCATION COMMENTS iStreet Surfacing Monroe Street from 1st Ave. N.E. to 2nd Ave. N.E. Final phase of construction. 'Street Surfacing i 1st Ave, N.E. from Adams Street to Monroe Street Final phase of construction. I Street Surfacing Kouwe Street from 4th Ave, N.W. to 5th Ave. I.W. Final phase of - construction. ; :Street Surfacing Glen Street from 4th Ave: N.W. to 5th Ave. N.W. Final phase of construction. 'Curb & Gutter & 3rd Ave. N.W. from Main Street to 4th Avenue N.W. (Hwy. 7 West) Final phase of construction. 'Bituminous Surfacing i Curb F, Gutter & Glen Street from 3rd Ave. N.W. to 4th Ave. N.W. Final phase of construction. .zminous Surfacing .Curb F, Gutter & James Street from 3rd Ave. N.W. to 4th Ave. N.W. Final phase of construction. Bituminous Surfacing Curb & Gutter F, Water Street from 3rd Ave. N.W. to 4th Ave. N.W. Final phase of construction. Bituminous Surfacing Curb F, Gutter & Lind Street from 3rd Ave. N.W. to 4th Ave. N.W. Final phase of construction. Bituminous Surfacing Curb F, Gutter F, 1st Ave. N.W. from Main Street to Cedar Avenue Final phase of construction. Bituminous Surfacing Curb F, Gutter F, Glen Street from 2nd Ave.. S.W. to Cedar Avenue Final phase of construction. 'Bituminous Surfacing Curb & Gutter F, High Street from Arch Street to Hwy. 7 Final phase of construction. 13 [tumi.nous Surfacing Gutter F, 2nd Ave. S.E. from Adams Street to Arch Street Final phase of construction after underground work is Bituminous Surfacing completed. i Curb F, Gutter Ontario Street from 2nd Ave. S.E. to 4th Ave. S.E. Final phase of construction after underground work is Bituminous Surfacing completed. !Curb F, Gutter F, Huron Street from 2nd Ave, S.E. to 5th Ave. S.E. Final phase of construction after underground work is Bituminous Surfacing completed. Curb F Gutter $ Erie Street from 2nd Ave. S.E. to 5th Ave. S.E. Final phase of construction after underground work is Bituminous Surfacing completed. ;Curb F, Gutter & Monroe Street from 2nd Ave. S.W. to Fair Avenue Final phase of construction. Bituminous Surfacing 'Curb G Gutter & 5th Ave. S.E. from Monroe St. to East Termini Final phase of cgnstruction after underground work is Bituminous Surfacing completed. FUTURE PROJECTS 4 TYPE LOCATION COMMENTS ICurb & Gutter & 4th Ave. S.E. from Monroe Street to Ontario Street Final phase of constructiop after underground work is (Bituminous Surfacing completed. Curb & Gutter & 2nd Ave, S.E. from Adams Street to;,Arch Street Final phase of constructiop after underground work is Bituminous Surfacing completed. Curb & Gutter & 1st Ave. N.E. from Main Street to Bluff Street Final phase of constructigp after underground work is Bituminous Surfacing completed. (Curb & Gutter $ Hassan Street from Washington Avenue to 1st Ave. N.E. Final phase of constructiq -0 after underground work is IBitumi.nous Surfacing completed. rb & Gutter & Jefferson Street from Washington Avenue to 1st Ave. N.E. Final phase of construction after underground work is bituminous Surfacing completed. Curb & Gutter & Franklin Street from 3rd Ave. S.W. to 2nd Ave. N.W. Final phase of construction. Bituminous Surfacing T HUTCHINSON SAFETY COUNCI FAR Y011R INFORMATION The Hutchinson Safety Council met September 22, 1980, at the Prairie House in Hutchinson. There were 9 members present. President Myron Johnson opened the meeting with a silent prayer. The minutes of the previous meeting were approved. The motion was made and seconded that the following bills be paid: Joyce Rix $3.40 for post- age and Les Smith $1.20 for postage for returning films. School Patrol: Larry Ladd stated there is a need for a patrol car to come and check Grove St. and 2nd Ave. Students are not to cross the street there and parents are giving the school patrol a hassel on this. Also they are not to cross there as the buses are there unloading on Grove Street. There is a need of more support from the police department to be there and check on this. A discussion was held on safety in the school area. A September 9, 1980 letter from the city council regarding a stop sign on Merrill $ Madson, The final readings will be in September. George Field, City Fire Marshall, demonstrated a projector for slide use and this could be used at the McLeod County Fair. We discussed our booth in the grandstand building as not being very good and would like to find a better location for the 19.81 fair. George also showed a slide presentation from the Minnesota Fire Marshalls Association on school fire, drills. He also talked about fire prevention week in October and stated the fire department will have a fire poster contest for school students. A discussion was held on school fire drills. The elementary school will go to the old armory for safety. Regarding the recent bomb scare, the school was vacated for 2 hours and all areas Mere check out. Tornado drills were held in all schools. The area vocationsl was rated very good, the elementary school rated good and the high schoolwas rated bad, due to the hallways running east and west and all the glass areas facing west. The meeting was adjourned with the announcement that the next meeting will be October 20th, at the Prairie House.. Submitted by: Myron Johnson, President Loretta F. Pishney, Secr. Treas. Treasurer's Report: Balance on hand 9 -1 -80 Deposits: Disbursements: J. Rix- postcards - postage L. Smith - postage -films Balance on hand 9 -30 -80 18.00 none -3.40 -1.20 13.40 Tel (612) 864 -� 5l Clarence E. Schultz McLEOD CO2'TY Auditor Glencoe, Minnesota r a Dana L. Reed 55336 Deix" C Glencoe October 8, 1980 Mr. Gary D. Plotz, City Admin. City of Hutchinson City Hall Hutchinson, Mn. 55350 Dear Mr. Plotz, 6'jE9'�111c' rr•T'IG "� c, o..F.1 .. C`c9�SZ �Z �ZZZ\Z, FOR YOUR INFORMATIOI This is to inform you and the City of Hutchinson that after the McLeod County Board of Commissioners reviewed the Tax Increment Finance Plan for Development of District No. 4, which you so ably presented, went on record with a unaminous vote in opposition of the proposed Development Program. Sincerely yours, Clarence E. Schultz - McLeod County Auditor CES:dlr r (612) 879 -2311 C/T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M L M O k A N D U M FOR YOUR INFORMATION DATE: October 9, 1980 TO: Mayor and Council _ _ _ _ _ ,__ _ _ _ _ _ _ _ FMM: Ken Merrill, City Accountant SUBJECT. November 28th Holiday I had mentioned to the Council the office people had expressed interest in trading November 11, Veteran's Day,for the 28th of November. After some research by Hazel, it is found not to be possible for this switch. The State laws say the day after Thanksgiving can be a day on which no public business may be conducted. The law further says a city can switch Columbus Day for this day but not Veteran's Day. The law seems to also say an additional day may be given as a holiday for the day after Thanks- giving and retain the current holidays. TO: Gary Plotz FROM: Bruce Ericson �(672,) 879 -2311 V CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55/350 I ' Iti r "lC � �±V✓/ FOR YOUR INFORMA TIOP DATE: October 6, 1980 SUBJECT: Fairgrounds The Parks and Recreation Department provided the fol- lowing services for the fairgrounds during 1980. Fair Cleanup -126 man hours at $10.50 /hr., $1,323.00. Turf Maintenance -50 man hours at $10.50 /hr., $525.00. Equipment -50 hours at $25.00 /hr., $1,250 Total man hours 176 = $2,848.00 Total equipment 50 hrs.= $1,250.00 Grand total = $3,098.00 This figure represents what we would charge in time and equipment if this were after hours and contracted to the Fair Board. Oc tobeA 1, 1980 f3o31.1 4S 6� ol C, fic4el o cli e� � ti dr �OZ618ti L FOR YOUR INFORMATION Deax Mayon WatCund, I have heard that the Hutchinson C.iviv Arena might ze t been. at the arena.. A6 a high zchoot coach and a6 a member of the Hutchinzon Hockey A6,6occation I am tota.Zey against thin. Thi,6 is not in the beat .i,nteAut of Hutchinzon on the youth of Hutchinzon. 7 do not zee an .,n.cAeaA a in revenue on in attendance Jnom z e t ing been, but only pnobZem6. I aZ6o can't zee votunteeu os the Hutchinzon Hockey A6zoccation ze tng been in the conceaz.i.on zta.ndz. Ninety eight peAcent of an.ena'z we play -in do not z e t been. Let6 keep the teputat i on o f the civic arena a ceea n, who.Ze6 ome neck eation 6acit ty in which we can &eatZy be proud o6. S.inceAeey, Geo46 46�yyo ken Hockey Coach GU /jmk CROW RIVER REGIONAL 410 West 5th Street Willmar, MN 56201 _ Burton L. Sundberg, Director Phone No. 612/235 -3162 Kathy Matson, Assistant Director TWX No. 910/578 -2641 September 29, 1980 City Clerk or County Audito„ o f & . FOR YOUR INFORMATION Dear Sir: This memo is to certify the revised amount for your governing bodv's share in the Crow River Regional Library. You will note it is a somewhat lesser amount than previously requested due to: 1) More exact application of the formula in the Agreement, and 2) Decrease in the total amount requested by the library. The ner.r i re for the Crow River Regional Library 1981 Budget 11 �a9,d2� from TG 4111 07? is 'ice% • Please call me if you have any questions. Very truly, Aurtozi; L. Sundberg Percentages from Agreement (A) (B) (C). (H) Governing Unit (Population) $ _ (a) '81 Rev. (b) Kandiyohi County (17,679) 39.7 55 $122,060.65 $67,133.35 Willmar (12,869) 45 54,927.30 Meeker County Litchfield McLeod County Hutchinson Glencoe 3 County total Bird Island (13,548) 24.4' 62 ( 5,262) 38 (15,414) 46.2 ( 8,031) 35.9 36.9 ( 4,217) 16.9 (77,020) 100.0 ( 1,309) (J) Renville ( 1,438) (J) (J) Average percentage of other cities. 75,019.64 46,512.18 28,507.46 50,994.29 110,377.26 40,729.21 18,653.76 307,457.56 5,644.02 6,201.79 SERVING: KANDIYOHI, MEEKER AND McLEOD COUNTIES 1��c�10 171��9� -gECFIVW r- r1a Hutchinson `9. Utilities September 15, 1980 Commission hutchinson, minnesota 225 michiyan street 5s35o 1.1r, Gary Plotz City of Hutchinson . FOR YOUR INFORMATION 37 Washington Avenue West Hutchinson, MN 55350 Re: Proposed Home for the Elderly Deat Gary: The overhead electric line located between First and Second Avenue S.E. will be installed underground on a cost plus basis not to exceed $9,000.00. sw H. P. Quade president H. W. Filk vice president Clinton Tracy secretary R. H. Alexander general manager Tel. 612/879 -2346 Yours truly, HUTCHINSON UTILITIES COMMISSION R. H. Alexander General Manager CII� City Council HUGH L. MILLER President ROBERTA M. ANDERSON CLIFF ELMORE WILLIAM D. JOHNSON GEORGE KEHOE DOUGLAS B. KOLBE TED G. RINGHOFER City Officers JOHN M. McGAHERAN Mayor THOMAS MEALEY City Clerk MARK M. WALBRAN -City Attorney MAYNARD LUETH City Engineer q oir OO w@lonn@ October 3, 1980 M: MEKBERS OF COALITION OF OUTSTATE CITIES FROM: President Anderson 540 West Hills Circle Minnesota 55060 • (507) 451 -4540 557$y��,J OCT181 N v ZZ FOR YOUR INFORMATION The Coalition will meet on October 17, 1980 at the North Holiday Inn in Mankato at 10:00 o'clock A.M . On the agenda will be a presentation by the LMC staff on the League's energy program. Mr. Don Slater or other qualified IXC staff will discuss the league's program for 1981. Any member having a subject of importance to discuss is encouraged to present it to the Coalition. Roberta Anderson President Call or send reservations to Bill Bassett, Mankato. 'ROW RIVER REGIONAL LIBRARY BC September 8, 1980 The Crow River Regional Library Board met at the Meeker County Courthouse in Litchfield on Monday, September 8, 1980. FOR YOUR INFORMATION Present: Joan Reckdahl, Grove City Representing: Meeker County Ellen Moensch, Eden Valley Meeker County Harriet Berg, Dassel " Meeker County Dorothy Hinseth, Sundurg Kandiyohi County Wayne Hebrink, Renville Kandiyohi County Orlynn Mankell, New London Kandiyohi County Lilah Buhr, Stewart McLeod County George Jepson, Winsted " McLeod County Earl Mathews, Glencoe " McLeod County Jeanette Buchanan, Willmar Willmar Kathy McGraw, Hutchinson Hutchinson Howard Hoese, Glencoe Glencoe Joyce Hardy, Litchfield Litchfield Burton Sundberg, Director Kathy Matson, Asst. Dir. Absent: Jean Stranberg, Atwater Representing: Kandiyohi County Ralph Bergstrom, Hutchinson* of Hutchinson Marcia Kleberg, Willmar* if Willmar Jim Jones, Renville* Renville Ron Pool, Bird Island " Bird Island John Esbjornson, Willmar* Willmar Wayne Brix, Litchfield " Litchfield *Excused absence Orlynn Mankell, vice chairman, presided at the meeting. Motion by Howard Hoese, second by Earl Mathews, that the minutes of the August meeting be approved. Carried. Motion by Joan Reckdahl, second by Lilah Buhr, that the August treasurer's report be approved. Carried. The library director and assistant director presented their reports. CRRL co- sponsored a workshop on censorship on September 3. This was held in the Willmar Community College Library. The bills for August were presented. Motion by Wayne Hebrink, second by Joan Reckdahl,' that they be approved for payment. Carried. Committee and Project Reports: a. SAMMIE -- Kathy Matson is now serving as president of the Advisory Committee. Two meetings will be held for all SAMMIE members on October 14 in Slayton and on October -9 in Willmar. There are about 41 libraries participating to date. b. LSCA Literacy Grant -- Meetings will be held on this in the following communities: October 28 in Litchfield, October 30 in Glencoe, November 6 in Renville and November 7 in Willmar. c. "Lincoln Speaks Today" -- The program will be presented in six communities on September 25 and 26. d. Installation of computer terminal -- This was installed last week. Three staff personnel will be trained in the operation of this terminal, Kathy Matson, Natalie Quinn, and Burton Sundberg. This training will be held about September 15. e. Public Library Goals for Minnesota -- The council of library systems directors has approved the goals with the exception of the goals relating to library services in areas with population of less than 2500. The directors would like to see this item revised or, at the most, made an advisory -type item. Communications: a. The Public Library Newsletter was reviewed. b. Meeting regarding 1981 budget -- A letter was read from Wayne Thompson regarding Kandiyohi County's committment to the 1981 budget. Mr. Sundberg and Wayne Hebrink met with the county board on September 3 regarding this matter. Kandiyohi County requested a meeting with the other governing bodies of CRRL regarding the 1981 budget. Attached is the letter Mr. Sundberg will send to the governing bodies requesting such a meeting. This will be held September 22 in Litchfield. Wayne Hebrink moved, secon� by Joan Reckdahl, that the attached letter be sent to the governing bodies of CRRL to discuss the 1981 budget. Carried. b. A letter had been received from OPLIC regarding certification of minimum levels of support. This will not present a problem this year as all units will surpass the minimum. c. A letter from OPLIC regarding the state budget cuts "short fall" was discussed. It is hoped that the cut will not exceed 2 or 3% of state aid to libraries. d. A letter had been received from OPLIC approving CRRL Long Range Plan. Unfinished Business: a. Revision to contract for automated bookkeeping service -- Both the City'of Willmar and Kandiyohi County are receiving new computers: The city would charge $200.00 a month plus any discs and programs. Kandiyohi County would charge a flat rate of -$225.100 a month. This would include discs programing, and all reports. Motion by Earl Mathews, second by Lilah Buhr, that we accept the Kandiyohi County figure. Carried. b. Legislative Breakfast -- This would be an informational type program. Howetrer, it was felt that this should be tabled for the present time. New Business: a. The CD invested at the First National Bank in Glencoe will mature on September 20, in the amount of $7,997.79. Motion by Wayne Hebrink, second by Earl Mathews, that this amount be invested as follows: $2500.00 at First National Bank of Glencoe; $2500.00 in First State Bank of Brownton; and the balance at the Farmers State Bank of Raymond. Certificates will be for 30 months at the best rate of interest. Carried. b. CRRL co- sponsoring a toy lending library -- This would be funded by the Bremer Foundation and housed in the basement of the Willmar Library. There currently is storage space available for this. After discussion, motion was made by Lilah Buhr, second by Howard Hoese, that CRRL co- sponsor a toy lending library. Carried. No outlay of money from CRRL will be made and the agreement can be terminated whenever we need the space. c. Consideration of short term exchange of certain staff people as a part of a statewide continuing education project -- Kathy Matson will bring further information on this as it is available. The meeting was adjourned. Respectfully submitted, Jeanette Buchanan Secretary J September 1? Joan R- ckdahi , Treasurer BUD'-LT ::OPITTi vERR TO DATE Balance a (P, 355.54) 5 (7,856.68) RECEIPTS: State `FPr?�ral did �'10i,000.00 26,000.00 8?,819.00 Specie'l -�- .3nt,/1979 -0- 292.00 Specie! =rants /1980 3,022.00 PERSONAL SERVICES 11900.00 Kandiyoi County 62,110.40 46,582.80 Mee'-,cr County 43,032.00 23,858.52 28,688.00 McLeod County 46,856.70 HUMMNITIES PROJECT 19,640.60 Willmar 48,993.12 48.6% 379036.84 Litchfie?c 25,474.57 -. -... 19,105 -93 Hutchinson 36,378.76 P RA SECURITY 279284.07 Glencoe 16,661.32 82.6% 12,495.99 Bird Island 5,040.20 26,582.33 3,780 -15 Renville 5,538 -30 4,153.74 Pett7 Cash 16,000.00 1,523.57 15,767.62 Gifts -0- 379.89 310.00 Other 5,000.00 1 53. 3 20 020.00 326.61 19,107.37 1 28,876.90 831 7 3 From 1979 Budget & Reserve 10,556.63 TOTAL RECEIPTS & BALANCE $429,664.00 20,521.36 #309,020.15 FUK) AND DEPARTMENT APPROPRIATIONS [ITO EXPENDITURES YTO EXPENDITURES x SPENT" UNEXPENDED BA LIBRARY PERSONAL SERVICES SA.LaRiES 252,573.00 23,858.52 212.958.69 _ "84.3" - 39,614.3{ HUMMNITIES PROJECT 9691CO C.00 470.57 48.6% 498.43 AL. 'D. INSURCE -. -... __ 9,971.90 83.1% P RA SECURITY 21,000.00 1,624.10 17,338.24 82.6% 3,661.76 :.'._ 286,542.CO 26,582.33 240,739.40 84. C% 45,802.60 49,750.00 379.89 27,503.39 55.3% w 22,246.61 K-C7k': 0- HILDREN _ ... 16,5a5.00 326.61 11,912.22 71.8% 4,672.72 PERIODICALS 6,3r,0.00 - -- __ -_- 218.48 ----- _ -_ -_- 4,575.98 _ 72.6% PA:•1:.F -TS 350.00 17.00 312.66 89.3% _1,724.02 37.34 AUDIO VISUAL 4,794.00 176.65 2,100.44 43.8% 2,693.56 - PhI :; ::US ___ -- 200.00 -- - - 0.00 - -_- 0.00 _ - 0.0% 200.00 $T_:: == :J 1,000.00 518051 939.16 - 93.9% - -- 60.64 I; ?::: •� 450.60 0.+00 415.82 92.4% 34.18 Ii _LITE.- ?RWECT -_ -- 2,053.00..--.,-...- _- _ '0400. _ ._ -. --- --- 98.55.- - 408'% _- 1,954. -5 81,482.00 1,637.14 47,858.23 58.7% 33,623.78 CLS CD =:' S:iPPLIcS & -BERN. _ _ 880.00 _ _ 70.89 _- 503.60 57.2% 376.40 Ti.EF:-:z:E 3,200.00 _ 114,16 -" _.. -_ 2,524.06 _ 78.9% 675.94 TELET PE 2,400.00 228.84 2,084.10 86.8% 315.90 CLE OPERATION(INCL.. IS )___ _ __ _..._ _ 12,000.00 - _ 2,108.95 - -- - 10,939.96 91.2% TOTAL 18,480.00 2,522.76 16,051.72 86.0, _1,060.04 OTHER SUP ?LIES - - -1 0,060.08 __,- - -- -.- 245.91 - -.- -- - 8,655.34 ---.. 86.0% _ 1 404.66 rw::v "TIO�* & PROGP.F�2IING 1,500.00 O.CO 666.35 44.4'% _ 833.65 POSTAGE 3,650.00 366.0? 3,444.36 94.4% 205.64 - - KILE<.vE c i cETI1tGS -. _ -..- -- .4,550 +00 - - - - -___. .174.45 _ ._ 3,666.0?.. 78.8% ---- 983.98 983.98 i 3c5 609.00 0.00 0.6% 6CC.00 IISJcAi:Cc 5,200.00 0000 4,117.00 79.20A 1,Ga3.G0 -- ECI;I ?ice ? °T RENTAL __.. 8,500.00.. --- - - -- 718.98 - -. -- 8,392.25 ._._._98.7 % - -- 107.75 i:GiIT.:'G S71RVIC?S 800.00 '0.00 880.00 110.01. 80.03 E- ^..J'::KZFPT::G SERVICES 1,540.00 125.00 1,250.07 83.3: 250.00 _ �:ISC. RE ✓G _......_ 50C..CJ .- 'C.CO .. - - •0.03.._. 'C'.01-- 5coece - i�TaL 36,960.00 1,630.36 31,071.33 84.1% 5,888.68 CAPITAL OUTLAY 4,000.00. 1,465.75 _ -. 5,497.25...137.4 %. -• -• __ 1,497.25' BRZIC:-:'MRTI&hTION' FUND 7CO40 0.00 0.00 O.e. 700.00 VEHICLE AMORTIZATION FU.TD 1,500.00 'C.0'. 1,56.0.00 TOTAL 6,200.00 . ___ 1,465.75 _ .5,497.25- ... 88.7% _•702.75 TOTAL LIBRARY 429,664.00 33,838.33 341,217.99 79.4% 88,446.09 Pass through only* Investments redeemed g7,p97.79 aS 24030 -00 Investments �urchased 7,997.79 26,000.00 Ending cash balance -0- 8(149786.97) Savings Pas= 'look: 81,676.4] ps of September 30, 1980 * Amortization Funds 8232,630 -00 215,219.21 8(14,786 -97)