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cp09-23-1980 cSUNDAY MONDAY TUESDAY i5/UT£H' -21- -22- -23- 6:30 A.M. - Budget Review for City Council at City Hall HUTCH INSON ' CITY Noon - Hutchinson Safety Council Meeting at Prairie House CALENDAR r WEEK OF 7:30 P.M. - City Council Meetin _. at City Hall September 21TO September 27 t 19801 WEDNESDAY THURSDAY FRIDAY SATURDAY -24- -25- -26- -27- 7:00 A.M. - City Council Meet - 9:30 A.M. - Planning Commission ing with Directors Workshop at City at City Hall Hall 8:00 A.M. - City Council Meet- ing with Department Noon - Meeting,sponsored by Heads at City Hall Chamber of Commerce with U.P.S. Representative in Auditorium of City Hall • 1 it AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 23, 1980 V1. Call Meeting to Order - 7:30 P.M. JL. Invocation - Reverend Germain Rademacher V5. Consideration of Minutes - Regular Meeting of September 9, 1980 and Special Meeting of September 16, 1980 Action - Motion to approve - Motion to approve as amended 4. Public Hearing - 8:00 P.M. y<a) Levy Limit Adjustment - ITEM DELETED FROM AGENDA 4b) Consideration of 1981 Budget Action - Motion to close hearing 5. Communications, Requests and Petitions /a) Consideration of Appointments: 1. John Miller - Airport Commission 2. Douglas McGraw - Airport Commission _ 3. A ion - Motion to ratify appointment 4b) Consideration of Request,"for Reduced Trash and Refuse Rate by Ben H. Fischer Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances V(a) Ordinance No. 18/80 - Ordinance Amending Section 710:10 of the 1974 Ordinance Code of the City of Hutchinson, Entitled "Stop Streets" by Adding Subdivision No. 14 Thereto, Relative to "Traffic, Local Regulations" Action - Motion to reject - Motion to waive second reading and adopt �b) Resolution No. 6616 - Resolution of Appreciation - Robert Otte Action - Motion to reject - Motion to waive reading and adopt COUNCIL AGENDA SEPTEMBER 23, 1980 7. worts of Officers, Boards and Commissions Aa) Monthly Financial Report - August 1980 Action - Order by Mayor received for filing jb) Minutes of Hospital Board dated July 15, 1980 and August 19, 1980 and September 2, 1980 Action - Order by Mayor received for filing ,, c) Minutes of Nursing Home Board dated August 21, 1980 Action - Order by Mayor received for filing ,�d) Minutes of Transportation Board dated August 27, 1980 Action - Order by Mayor received for filing Je) Minutes of Planning Commission dated August 19, 1980 and August 25, 1980 Action - Order by Mayor received for filing 4f) Minutes of Parks and Recreation Board dated August 6, 1980 and September 3, 1980 Action - Order by Mayor received for filing \/(g) Minutes of "Seniors Activity Center" Advisory Board dated August 5, 1980 and September 2, 1980 Action - Order by Mayor received for filing 8. Unfinished Business �A/a) Consideration of Request by Clarence Freitag to Sell Westerly 150 Feet of Lot 81, Lynn Addition with Easement for Ingress and Egress to Lynn Road (DEFERRED SEPTEMBER 9, 1980) Action - �/(b) Consideration of Extension on Conditional Use Permit for June Redman with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve extension -2- COUNCIL AGENDA SEPTEMBER 23, 1980 9. New Business v(a) Presentation by Greg Curry regarding Hutchinson Crow River Cable Franchise Action - Ab) Consideration of Increasing Hutchmobile Fares Action - Motion to approve - Motion to reject vc) Consideration of Request for Variance submitted by McLeod Financial Resources with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution 6617 /d) Consideration of Request for Conditional Use Permit submitted by Grace Lutheran Church with favorable recommendation of Planning Commission with contingency Action - Motion to reject - Motion to waive reading and adopt Resolution 6618 ��e) Consideration of Request for Variance submitted by Grace Lutheran Church with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution 6619 /(f) Consideration of Request for Conditional Use Permit submitted by Albrecht Oil Co. with favorable recommendation of Planning Commission with contingency Action - Motion to reject - Motion to waive reading and adopt Resolution 6620 /(g) Consideration of Amending Zoning Ordinance No. 464 with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive first reading of Ordinance 19/80 and set second reading for October 14, 1980 �(h) Consideration of Amending Subdivision Ordinance No. 466 with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive first reading of Ordinance 20/80 and set second reading for October 14, 1980 10. Miscellaneous v�a) Communications from City Administrator -3- COUNCIL AGENDA SEPTEMBER 23, 1980 "/11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds J12. Adjournment -4- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 23, 1980 5. Communications, Requests and Petitions �) Consideration of Appointments: 3. Roland Ebent - Planning Commission 4. Arnold Rutzien - "Seniors Activity Center" Advisory Board Action - Motion to ratify appointments �c ) Consideration of Request for Use of Library Square on October 13, 1980 by Fire Department Action - Motion to approve - Motion to reject 9. New Business AConsideration of Special Meeting to Adopt 1981 Budget Action - Motion to reject - Motion to set special meeting for October 9, 1980 at Noon /(j) Consideration of Liquor Store Clerk Action - Motion to reject - Motion to approve employment ,./(k) Consideration of Additional Swimming Instructors Action - Motion to reject - Motion to approve employment ✓(1) Consideration of Authorizing Preparation of Specifications and Advertisement of-Bids for Heavy Equipment In Street Department Action - Motion to reject - Motion to authorize specifications and advertising i,/(m) Presentation by Bill Fahey, Ehlers & Associates, Regarding Proposed Tax Increment Bond Program and Revised Amendment to Increment Plan Action - e MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 9, 1980 1. CALL TO ORDER The meeting was called to order by Mayor Westlund at 8:00 P.M., with the follow- ing members present: Aldermen Peterson, Lueneburg, Gruenhagen and Beatty, in addi- tion to Mayor Westlund. Absent: None. Also present were: City Administrator Plotz, City Engineer Priebe, and City Attorney Schantzen. 2. INVOCATION The Reverend John Harpel, St. Anastasia Catholic Church, presented the invocation. 3. MINUTES The minutes of the Regular Meeting of August 26, 1980 and Special Meeting of August 28, 1980 were approved as presented upon motion by Alderman Peterson, seconded by Alderman Beatty and unanimously carried. 4. PUBLIC HEARING - 8:30_P.M. (a) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 86 Mayor Westlund called the hearing to order at 8:35 P.M. and read Publication No. 2331, Notice of Hearing on Proposed Assessment, Assessment Roll 86, Pro- ject 79 -02, Clifton Heights. The procedure for paying the assessment costs was explained by City Adminis- trator Plotz. He stated the interest rate per annum on the unpaid balance of the assessment would be 7%, and Assessment Roll No. 86 would be payable in equal annual installments over a 10 year period. City Engineer Priebe reported the project was started in December, 1978 and a public hearing held in April, 1979. The construction of the trunk storm sewer and appurtenances was done during this calendar year. He pointed out that although there were 45 property owners listed on Roll No. 86, many of them will be deferred since they are outside the city limits at this time. John Mlinar of Clifton Heights raised several questions concerning cost and City policy on storm sewers. It was moved by Alderman Lueneburg to declare the hearing closed at 8:52 P.M. Seconded by Alderman Beatty, the motion unanimously carried. It was moved by Alderman Lueneburg, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6615 entitled Adopting Assessment Roll No. 86. Motion unanimously carried. Gam• • COUNCIL MINUTES SEPTEMBER 9, 1980 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR GEORGE FIELD TO ATTEND MINNESOTA STATE FIRE CHIEFS CONFERENCE OCTOBER 15-18, 1980 Following discussion, the motion was made by Alderman Peterson to approve George Field attending the Minnesota State Fire Chiefs Conference. Seconded by Alderman Beatty, the motion carried unanimously. (b) CONSIDERATION OF REQUEST FOR PRIZES, BANNER AND PROCLAMATION FOR FIRE PREVENTION WEEK Fire Marshal -Field reported Fire Prevention Week had been designated for October 5 -11, 1980. In conjunction with this week, there will be a post contest in the elementary schools within the fire coverage area. It was_- -re- quested that cash prizes be made available to the six schools involved. _Also, it was requested to purchase a banner for over Main Street at a cost of $50 and publish a Proclamation for National Fire Prevention Week in -The Hutchinson Leader. After discussion, the motion was made by Alderman Beatty, seconded by Alder- man Gruenhagen and unanimously carried, to approve the aforementioned requests for Fire Prevention Week. (c) CONSIDERATION OF REQUEST FOR DOUG MEIER, LARRY KARG, DUANE DASHER, AND ELDON BARKEIM TO ATTEND HIGH BOILER PRESSURE SEMINAR Following discussion, Alderman Gruenhagen moved to approve the above -named individuals attending a High Boiler Pressure Seminar to obtain a boiler li- cense. The motion was seconded by Alderman Lueneburg and carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 17/80 - AN ORDINANCE TO VACATE AN ALLEY IN BLOCK 15, S 1/2 CITY, N 132' After discussion, it was moved by Alderman Gruenhagen to waive second reading and adopt Ordinance No. 606 entitled An Ordinance to Vacate An Alley In Block 15, S 1/2 City, N 132' and Balance of Alley Vacation Contingent Upon Purchase of Two Properties, and retain an easement for utilities. Seconded by Alder- man Beatty, the motion unanimously carried. (b) RESOLUTION NO. 6613 - RESOLUTION AUTHORIZING SUBSTITUTION OF SECURITIES TO FIRSTATE FEDERAL SAVINGS & LOAN ASSOCIATION OF HUTCHINSON, MINNESOTA Following discussion, the motion was made by Alderman Beatty, seconded by Alderman Gruenhagen and carried unanimously, to waive reading and adopt -2- L t COUNCIL MINUTES SEPTEMBER 9, 1980 Resolution No. 6613 entitled Resolution Authorizing Substitution of Securi- ties to Firstate Federal Savings & Loan Association of Hutchinson, Minnesota. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - AUGUST 1980 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF TREE BOARD DATED AUGUST 19, 1980 There being no discussion, the minutes were 'ordered by the -Mayor to be re- ceived-for filing. (c) MINUTES OF TRANSPORTATION BOARD DATED JUNE 18, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF ASSESSMENT ROLL NO. 79, ITEM NO. 17, FOR PATRICK M. MIKULECKY (DEFERRED AUGUST 26, 1980) City Engineer Priebe stated that Project 79 -03 was handled in the same manner as other city projects for curb and gutter have been done for the past seven years. Pat Mikulecky commented the subdivision agreement did not mention driveway. Also, the Council minutes did not refer to driveway, but rather said curb and gutter only. One year later the description 6f the project was changed to include "appurtenances." He felt he was not legally notified of a drive- way apron, and he could have saved money by having the work done locally. City Engineer Priebe pointed out that if the structure had been built after the curb and gutter had been put in, it would be up to the property owner to place the apron. The apron is required when there is a curb and gutter pro- ject. At the time the subdivision agreement is worked out, the land is bare. The driveway approach is on City right -of -way. City Attorney Schantzen stated he didn't think the wording of the project was significant; the driveway panel is included as part of the curb and gut- ter project. The notice received by Mikulecky was proper, whether the word "appurtenances" was stated or not. Mr. Mikulecky inquired about the procedure for filing with District Court td appeal the assessment. -3- COUNCIL MINUTES SEPTEMBER 9, 1980 The motion was made by Alderman Beatty to close the hearing at 9:20 P.M. Seconded by Alderman Beatty, the motion carried unanimously. It was moved by Alderman Beatty, seconded by Alderman Gruenhagen and unani- mously carried, to adopt Assessment Roll No. 79, Item No. 17. (b) CONSIDERATION OF REQUEST BY CLARENCE FREITAG TO SELL WESTERLY 150 FEET OF LOT 81, LYNN ADDITION WITH EASEMENT FOR INGRESS AND EGRESS TO LYNN ROAD (DEFERRED AUGUST 26, 1980) City Engineer Priebe presented a report on the Subdivision of Lot 81, Lynn Addition. After reviewing elevation maps prepared by private engineers, it was his recommendation to install a storm sewer system to Milwaukee Avent from the Westerly side of the lot. This would require rebuilding a perm nent street. The estimated cost would be $8,690. In a similar situation, the property owner paid for the expense of putting in the storm sewer. Fire Marshal Field stated there would be adequate fire protection servic4F' to a house on the back lot. Mr. John Swanson expressed concern about a possible drainage problem. Also, the location of the driveway could present snow removal problems. City Engineer Priebe commented a catch basin could prevent water from going into basements in the area. It was the consensus of the Council that the cost of the storm sewer should be the responsibility of Mr. Clarence Freitag. The motion was made by Alderman Gruenhagen to table the matter to the next meeting and have staff meet with Mr. Clarence Freitag to discuss the cost of the storm sewer system. Seconded by Alderman Beatty, the motion unani- mously carried. (c) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT (PUD AMENDMENT) SUBMITTED BY ELDRED MILLER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION, WITH CONTINGENCIES (DEFERRED AUGUST 26, 1980) Mayor Westlund stated the developer and members of the Miller Townhouse Asso- ciation had reached an agreement on the PUD amendment since the last Council meeting. He then read the letter received, which stated the Miller Townhouse Association unanimously accepted a basic change in building size. Instead of one building with eight living units, two buildings with two living units and two buildings with three living units would be built. The exterior architec- ture will be similar to the existing two buildings, with design and any changes approved by the Architectural Committee of the Association. -4- COUNCIL MINUTES SEPTEMBER 9, 1980 Mr. Jim McClure, Vice President of Miller, Miller & Mac, commented that the members in the Association have to approve anything done by the developer and builders. He felt this was a fair way to operate. The amended plan will be a "mix" of townhouse and condominium. After discussion, Alderman Beatty. moved to waive reading and adopt Resolu- tion No. 6599 entitled Resolution Granting Conditional Use Permit Under Sec- tion 6.07, C.5 of Zoning Ordinance No. 464 to Allow A Change In A PUD Develop - ment At Stoney Point-Addition. Seconded by Alderman Lueneburg, the motion unanimously carried. (d) DISCUSSION ON CONDITIONAL USE PERMIT ISSUED TO JUNE REDMAN City Engineer Priebe reported he had received complaints regarding construc- tion in the front area of property owned by June Redman which was not in com- pliance with the Conditional Use Permit issued by the City. Therefore, he sent a letter to Mrs. Redman on September 5, 1980 regarding this matter. June Redman appeared before the Council and stated she had received a per- mit from the State in June to allow widening her drive. Also, she had a building permit to widen the approach and entrance and removal of a tree for construction. The City staff had recommended rezoning and suggested a circle drive. The circle drive was then submitted to State for approval and granted. It was also presented to the Planning Commission, where restrictions were added. The plan was unaffordable, so she decided to proceed with the pre- vious plan of a concrete slab for three to four cars in the front of the building. It was pointed out that rezoning was recommended inasmuch as the Redman Real Estate business operation was going to include additional staff members. The restrictions were placed on the circle drive to eliminate off street parking in the front setback and to ensure state highway safety. Mayor Westlund read the stipulations stated in Resolution No. 6557 and stated the City Engineer's letter would stand for correcting the construction to con- form by October 1, 1980. 9. NEW BUSINESS (a) CONSIDERATION OF APPLICATION FOR CIGARETTE LICENSE BY CAROL FRANSEN Following discussion, it was moved by Alderman Lueneburg, seconded by Alder- man Beatty and carried unanimously, to issue a cigarette license to Carol Fransen. (b) CONSIDERATION OF HIRING PART -TIME CLERK FOR LIQUOR STORE After discussion, Alderman Beatty moved to approve hiring Jeanette Matheny as a part -time clerk for the liquor store. Seconded by Alderman Gruenhagen, the motion unanimously carried. -5- COUNCIL MINUTES SEPTEMBER 9, 1980 (c) CONSIDERATION OF STOP SIGN AT MERRILL AVENUE AND MADSON STREET Chief of Police O'Borsky requested that Merrill Street be made a stop street at the intersection of Madson Avenue to prevent future accidents at this lo- cation. Following discussion, the motion was made by Alderman Beatty to waive the first reading of Ordinance No. 18/80 entitled Ordinance Amending Section 710:10 of the 1974 Ordinance Code of the City of Hutchinson, Entitled "Stop Streets" By Adding Subdivision No. 14 Thereto, Relative to "Traffic, Local Regulations" and set second reading for September 23, 1980. The motion was seconded by Alderman Lueneburg and carried unanimously. (d) CONSIDERATION OF PART -TIME PERSONNEL FOR PARKS & RECREATION DEPARTMENT The following were recommended for part -time positions in the Parks and Rec- reation Department: Steve Blake, Kris Pellinen, Nancy Pellinen, Tamie Moeh- ring, Sandra Brozik. After discussion, it was moved by Alderman Peterson, seconded by Alderman Lueneburg and unanimously carried, to approve the employment of the above - named part -time personnel for Parks and Recreation Department. (e) CONSIDERATION OF LEASE AGREEMENT WITH DR. KENNETH H. PETERSON, TENANT IN<-° MEDICAL OFFICE BUILDING The Hospital Board approved a lease agreement with Dr. Kenneth H. Peterson, new tenant in the Medical Office Building. It was requested that the Mayor affix his signature in order to execute the lease agreement. .m Following discussion, Alderman Lueneburg moved to approve the lease agree - ment and authorize the Mayor to sign said lease with Dr. Kenneth H. Peterson. Seconded by Alderman Peterson, the motion carried unanimously. (f) CONSIDERATION OF PUBLIC HEARING ON AMENDING AREA NUMBER 2 OF DEVELOPMENT DISTRICT NUMBER 4 City Administrator Plotz reported it would be necessary to hold a public hearing to extend and amend the boundaries of Development District No. 4, an extension and amendment of its development program and tax increment fi- nancing plan. The boundaries of Area No. 2 of Development District No. 4 proposed to be expanded include: Lots 4, 5, 6 and 7 of Block 14 and Lots 3, 4 and 5 of Block 15 and that portion of Jefferson Street and the first alley west of Jefferson Street, 132 feet north of Second Avenue S.E., all located in South half of City, City of Hutchinson, Minnesota. Mr. Plotz further explained the procedure for notifying the School Board and County regarding the amendment of the Development District No. 4. -6- COUNCIL MINUTES SEPTEMBER 9, 1980 The City has received the_ two options for purchase of parcels belonging to Anthony Forcier and Michael Guetter, with a November 7, 1980 expiration date. Following discussion, the motion was made by Alderman Lueneburg, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Resolu- tion No. 6614 entitled Resolution Calling for Public Hearing on Amending Area Number 2 of Development District Number 4 and Tax Increment Financing Plan, and setting public hearing for October 14, 1980 at 8:00 P.M. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -CITY ADMINISTRATOR City Administrator Plotz reported the 1981 budgets are ready for Council re- view. Dates were then set for workshops to go over the budget. Mr. Plotz reported on two recent resignations, namely, Jean Lerberg as HRA Executive Director and Robert Otte from the Planning Commission. Reference was made to the decrease in State aids in the amount of -8.3 %. Since the Historical Society will be vacating its building by the end of September, the Society will be in need of storage space for artifacts. Mr. Plotz asked if the City would have any space available to store these items. After discussion, it was decided to consider this matter further at another meeting. _ (b) COMMUNICATIONS FROM THE MAYOR Mayor Westlund reminded the Council members of the Regional Meeting of the League of Cities to be held in New Ulm on October 2, 1980. The Mayor asked for an up -date on the assessments for Hands, Inc. and Lynn Card Co. for Project 79 -04. He was told by City Administrator Plotz that both parties had been assessed equally for the cost of the storm sewer. A letter had also been received from Hands, Inc. and Lynn Card Co. stating they felt other businesses in the area should also be billed for this assess- ment. It was the consensus of the Council to defer the assessment on Assess- ment Roll No. 82, Project 79 -04, Items No. 11 and 46, until the storm sewer line is completed in the area. Mayor Westlund reported the Chamber of Commerce had submitted two requests in conjunction with the Arts and Crafts Festival to be held September 12 -13, 1980. First, the Heartmobile will be available to the public behind the bandshell on First Avenue and requires four or five parking meters covered. Second, the Square Dance Club will be performing on Saturday from 2:00 - 3:00 P.M. and requires First Avenue to be blocked off from the alley to Main Street from 1:00 to 3:00 P.M. -7- COUNCIL MINUTES SEPTEMBER 9, 1980 Following discussion, it was moved by Alderman Peterson, seconded by Alder - man Beatty and carried unanimously, to approve the requests of the Chamber of Commerce. (c) COMMUNICATIONS FROM ALDERMAN LUENEBURG Alderman Lueneburg reported he had proposals for repair of the roof on the liquor store. It was decided to discuss this matter at the budget workshop the next day. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg and car - ried unanimously, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 10:10 P.M. upon motion by Alderman Lueneburg, seconded by Alderman Peter- son and unanimously carried. 21:11 MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 16, 1980 The special meeting was called to order by Mayor Westlund at 8:00 A.M., with the following members present: Aldermen Peterson, Lueneburg, Gruenhagen and Beatty in addition to Mayor Westlund. Also present: City Administrator Plotz and City Ac- countant Merrill. Bruce Ericson, Recreation Director, requested the City Council's consideration of approving a non - intoxicating malt liquor license for the scheduled wrestling match September 18, 1980. The consensus of the Council was that the City should not be involved in the direct sale of liquor to the public; however, it was felt that a service organization such as the Elks, Jaycees, etc., would be acceptable. City Administrator Plotz mentioned Chief of Police O'Borsky's concerns regarding the issuance of the license. The City Council felt this would be a similar situa- tion as the non - intoxicating malt liquor licenses made available to the different softball tournaments in the past. The motion was made by Alderman Peterson, seconded by Alderman Lueneburg, to author- ize a non - intoxicating malt liquor license to one of the service clubs of the com- munity for September 18, 1980 during the wrestling event. Motion approved unani- mously. There being no further business, the meeting was adjourned. IN �II CITY OF HUTCHINSON UBLIC NOTICE!! 981 BUDGET'- Pu,BL'I.C- HEARING-— 8 00 m p, ups ^ a e T'' �23 P, ., .�, , The City Council of. theb 8f. Hutch in son will 'me0t�to hold a. public hearing on.: the 1381 Budget dt this time. If you have. input to assist, the Council ` You are welcome to sped or submit writ- ten suggestions- including: ._,New r` o grams ou wish t _p Y' he city t4 unoertake. ,, Existing~ programs ou wish -the city, x y ty, to reduce or drop�: Suggestionsfor.pateritial savin Sugdes�iio s fQr�'neW. revenue sour cep. (The CityA,wY iY not be � , using the proposed one.. I 1 time Je adjustment for .. Vy 1981 �R Publication No. 2341µi v P.ublished in The Hutchinson LeadQr, Friday, Sept. 19, 1980 �k S ice" -+.csi . }:i• .f"'f• 4 a� e L r r E u j 1 V L U u 1. j 1 I 1 J U U AFFIDAVIT 24 ��i,N f; G^ AM OVER 65 YEARS OF AGE,. OR I AM ON DISABILITY AS DEFINED BY THE SOCIAL SECURITY ADMINISTRATION, AND MY INCOME IS LESS THAN $5,000 PER YEAR. THE STANDARD CHARGE OF $ 5.25 FOR TRASH AND REFUSE- SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.50 STREET ADDRESS ...,,"s,...,,e .�:. . -- �- t. -� � a�� sas L�:�,x,.:`y:� ...- a�tt -y - 3- �. t, z�' ......_2_ t � Y�1_ ��,.�.:�_.•+ ..�� - � �� � �`�` 1 [� ��.� ' zr . �e�� fi- '.��"�a.:. ; —a�� �S.J _�f —i-"� 6"' 64.:i2�t-,�._���R- .liv_� �r„s` sa."'ir_ ..fi':— -- �5 --_ t`T�. rr'•.:. FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Data Change TO: CITY COUNCIL Council Action: Account Number Approved DATE Disapproved M E M O R A N D U M {j��,,��,,,,'� ..-..� ^'•� DATE: September 23, 1980 TO: Ma—yor and City council —-- — ---------------- — — — — — — — — — — — FROM: Lloyd Schlueter, Fire Chief -------------------------------- SUBJECT: Request for Use of Library Square The Hutchinson Fire Department would like permission for the use of Library Square the evening of Monday, October 13, 1980. The firemen will be distribut- ing.literature and demonstrating fire prevention in conjunction with National Fire Prevention Week, which is October 5 -11. The Fire Department will also be at Plaza 15 on Saturday, October 11, 1980 to distribute information to the public and demonstrate fire prevention. /ms f ORDINANCE NO. 18/80 ORDINANCE AMENDING SECTION 710:10 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "STOP STREETS" BY ADDING SUBDIVISION NO. 14 THERETO, RELATIVE TO "TRAFFIC, LOCAL REGULATIONS" THE CITY OF HUTCHINSON DOES ORDAIN: Section 1. Section 710:10 of the 1974 Ordinance Code of the City of Hutchinson, entitled "Stop Streets" is hereby amended by adding thereto Subdivision No. 14, which shall be as follows: Subd. No'. 14. That the following named Street to -wit: Merrill Street at the intersection of Madson Avenue be and the same is hereby declared, established and made a stop street. Section 2. Penalty. Any person violating the provisions of this ordinance shall be guilty of a penal offense and upon conviction shall be punished by a fine of not more than three hundred dollars ($300) or by imprisonment for not to exceed ninety (90) days, or both. Section 3. Effective Date. This Ordinance shall take effect upon its pub- lication. Adopted by the City Council this 23rd day of September, 1980. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk 6 - a, 1 T 11_ 1 WHEREAS, RobW Otte has aenved the City wet as a member of the Ptanni.ng Commizz ion Jon two ( 2) yetucs and one (1) month.; WHEREAS, said Robert Otte has s eAved jaith 6aft y and d t i.gentt y giving o f his time and tatents toward the em i.chment o j the City, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, deep appuc anon is heheby expressed to RobeAt Otte joh h.i.s aSone.- mentioned senv.i.ces and the gratitude o f Hutchinson and the citizens theneoi is hereby expressed. Adopted by-the City Co unc i t this 2 3xd - day o j September, 1980. ATTEST: GaAy D. tz City C.1' erk Ratph D. Wrattund Mayor. _ _ k A i' REVENUE REPORT Description GENERAL FUND TAXES LICENSES PERMITS & FEES INTER - GOVERNMENT REVENUE CHARGES FOR SERVICES FINES & FORFEITS MISCELLANEOUS REVENUE CONTRIBUTIONS FROM OTHER FUNDS REVENUE FOR OTHER AGENCIES WATER & SEWER FUND WATER & SEWER UTILITIES CITY OF HUTCHINSON FINANCIAL REPORT FOR , Aii(; mT' 1 Q80 Current Adopted Year to Month Budget Date Amount $0,000,000.00 $0,000,000.00 $0,000,000.00 Remaining Percentage Balance Used $0,000,000.00 % 000 473,175.00 237,956.80 235,218.20 50.3% 182.50 11,030.00 10,280.00 750.00 93.2% 5,892.20 34,000.00 22,105.16 11894.84 65.0% 257,520.50 (1 997,514.00 696,523.16 300,990.84 69.8% 6,229.96 278,095.00 211,203.15 66,891.85 75.9% 1,472.90 23,000.00 15,924.75 7,075.25 69.2% 8,422.25 131,740.00 124,788.82 6,951.18 94.7'% 000 351,000.00 160,004.00 190,996.00 45.6% 427.88 550.00 764.34 (214.34) 139.0% $ 280,148.20 $2,300,104.00 $1,479,550.18 $820,553.82 64.3% $65,476.85 $ 691,100.00 $440,864.39 $ 250,235.61 63.8% CITY OF HUTCHINSON FINANCIAL REPORT FOR All EXPENSE REPORT Current Adopted Year To Remaining Percentage Description Month Budget Date Amount Balance Used $0,000,000.00 $0,000,000.00 $0,000,000.00 $0,000,000.00 $ GENERAL FUND MAYOR & COUNCIL 1,640.62 25,162.00 17,696.61 7,465.39 70.3% ADMINISTRATIVE ASSISTANT 2,019.23 47,510.00 30,398.64 17,111.36 64.0% ELECTIONS 104.73 7,615.00 2,686.34 4,928.66 35.3% CITY CLERK 11,751.25 151,792.00 98,406.70 53,385.30 64.8% MOTOR VEHICLE 20546.46 37,063.00 22,634.34 14,428.66 61.1% ASSESSING 000 14,300.00 7,114.50 7,185.50 49.8% LEGAL 119472.85 19,190.00 13,130.39 6,059.61 68.45 PLANNING 7.26 2,850.00 957.08. 1,892.92 33.6% CITY HALL 2,355.89 30,462.00 22',161.40 8,300.60 72.8% OLD ARMORY 1,851.51 22,255.00 14,715.06 7,539.94 66.1% POLICE DEPT. 34.,003.82 424,948.00 294,214.88 130,733.12 69.2% FIRE DEPT. 1,223.64 60,950.00 20,656.31 40,293.69 33.9% COMMUNITY SERVICE OFFICER 1,368.93 21,439.00 10,757.60 10,681.40 50.2% PROTECTIVE INSPECTIONS 3,209.90 54.,008.00 33,353.88 20,654.12 61.8% CIVIL DEFENSE 19,50 1,600.00 37.00 1,563.00 2.3% SAFETY COUNCIL 000 250.00 00 250.00 - FIRE MARSHALL 1,888.92 27,307.00 16,326.15 10,980.85 59.8% ENGINEERING 10,212.62 114,130.00 77,729.89 36,400.11 68.1% ,EXPENSE REPORT CONTINUED Description STREETS & ALLEYS MAINTENANCE ACCOUNT CONSERVATION OF HEALTH LIBRARY RECREATION CIVIC ARENA PARK DEPARTMENT CEMETERY DOWNTOWN DEVELOPMENT LAWCON DEBT SERVICE AIRPORT TRANSIT UNALLOCATED GENERAL EXPENSE H RA WATER & SEWER FUND WATER & SEWER OPERATIONS - ADM. WATER PLANT OPERATIONS SEWER PLANT OPERATIONS Current Month $0,000,000.00 21,265.21 4,472.26 00 358.05 7,667.65 3,245.48 29,735.09 2,470.06 00 27,750.00 00 432.38 3,502.39 2,948.30 1,826.36 $ 173,006.72 24,510.68 13,198.10 7,214.46 $ 44,923.24 Adopted Budget $0,000,000.00 269,021.00 64,100.00 300.00 43,179.00 107,401.00 62,781.00 216,737.00 25,449.00 10,600.00 100.00 34,355.OQ 68,630.00 43,064.00 291,556.00 00.00 $2,300,204.00 695,811.00 114,400.00 123,800.00 $ 934,011.00 Year To Date Amount $0,000,000.00 198,671.97 44,771.65 00 32,244.70 65,508.31 46,003.24 192,672.49 18,683.22 2,712.35 (114,814.15) 19,880.47 41,557.29 26,319.68 158,568.90 (15, 753.93 ) $ 1,661,150.12 352,067.88 64,865.34 117.106.47 �b34,UJV.by Remaining Balance $0,000,000.00 70.349.03 19,328.35 300.00 10,934.30 41,892.69 16,777.76 24,064.51 6,765.78 7,887.65 (114,714.15) 14,474.53 27,072.71 16,744.32 132,987.10 (15, 753.93 ) $638,953.88 343,743.12 49,534.66 6.693.53 �699,y /1.31 Percentage Used 73.8% 69.8% 74.7% 61.0% 73.3% 88.9% 73.4% 25.6% 814.2% 57.9% 60.6% 61.1% 54.4% 999.9% 72.2% 50.6% 56.7% 94.6% 57.2% r i H= i]2 SON COM- ILINITY HOSPITAL Board of Directors Minutes - July 15, 1980 5:30 P.M. - Sm ll Conference Room PRESENT: Jim Joyce, President; Rollie Balke, Vice President; Borah Mullah, Secretary; Ken Gruenhagen, Trustee; Virgil Goebel, Trustee; Joan Ewald, Trustee ABSRU: Chris Remical, M.D. , Chief of Staff OTHERS PRESM: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator; Darwin Clausen, Director of Non - Medical Services The meeting was called to order by President Jim Joyce at 5:45 P.M.. Minutes of Past Meeting s. Notion by Goebel to accept the minutes of the June 17th Board of Directors Meeting. Notion was seconded by Gruenhagen. All were in favor. Notion passed. Statistical. Report. Statistical report was presented by Graves. Census improved so gat when compared to the previous tmnth. The census days year to date comparisons remain favorable when ccnpared with budget. Accounts Payable. Motim by Goebel to approve and authorize for payment the attached listing of cash disbursements and accounts payable in the amnunnt of $311,432.80. rbticn was seconded by Gruenhagean. All were in favor. Motion passed. Financial Statements. Financial reports were presented by Graves and Rosenow. Analysis of the unfavorable salary expense was presented by Rosenow. It was indicated that approximately $30,000 of the variance was because of staffing adjustments in the nursing department. An additional $5,000 of the variance was due to the increased census in the mental health unit. Year to date operating income, net of price level depreciaticn, remains to be favorable. "Bottom line" comparisons were relatively close to budget. Medical Staff Minutes. Highlights of the medical staff meeting minutes were discussed. Some comments were made regarding the physician's reactions to the Joint Com dssicn on Accreditation of Hospitals recommendations requesting a psychiatric evaluation be done on potential suicidal patients. Director and Assistant Director of Nursing Reports, Mental Health Unit Director's Rannrt mri A, nri 7 i ary Meeting Plintues . NO unusual cam)E lts were ma . Ad Hoc Committee Minutes. Vice President Balke presented the new job description and evaluatim format for the Hospital Administrator. Following discussion: rbtion was made by Balke to recommend the adoption of the administrator's job description and evaluation format as presented. Notion was seconded by Ewald. All were in favor. Notion passed. 7 -1-- Page 2 NEW BUSINESS A. Dr. Dan Huebert. Mr. Jim Schaefer, Attorney, was present to discuss his interpretation of the Medical Staff and Governing Board By -Laws as it relates to the "Physician's availability' obligation for inpatients, outpatients, and emergency room patients of the hospital. Mr. Schaefer began with opening comments stating that the by -laws as they exist, apply equally to all physicians. As a municipal hospital the by -laws must not be written so as to show favoritism to any solo practitioners or professional associations. Specific reference to physicians availability was made in: Article III, Section 3D: Every application for staff appointment shall be signed by the applicant and shall contain the applicant's specific acknowledgement of every medical staff member's obligation to provide continuous care and super- vision of his patients, to abide by the medical staff by-laws, rules and regu Lions, to accept the committee assignments and to accept the _,.. consultation assigments. Rules and Regulations. Section F. Emergency Services - Paragraph 2. nAny patient whose p ysician cannot be reacnea en Feing seen at the emergency room shall be considered a patient without a doctor and the physician on call will be utilized. If the physician on call refuses to see the patient, the chief of staff shall be notified. If indicated, corrective action may be instigated against the physician involved." The concensus of opinion of the Board of Directors, after receiving the legal opinion was that the by -laws adequately address the issue of "physician availability" and further directed the administrator to inform all physicians of their obligation regarding same. B. Financial Audit. The financial audit for fiscal year 1979 was presented. Following Uicussion: Motion was made by Balke fo accept the financial audit as presented by the auditing firm of Thorsen, Campbell, Rolando, & Lekme. Nbticn was seconded by Gruenhagen, All were in favor, Motion passed. C. Maxi- Audit. A Max;_rncrgy Audit, as submitted to the federal government for matching fimds, was presented. The expenditures regarding equiFment modifi- cations in the amount of approximately $68,000 was discussed. Following discussion: Motion was made by Gruenhagen to request approval of the City Council, pending a con- imttment from the federal goverment for matching funds, to advertise for bids for the purchase of a microprocessor and related equipment modifications as recommended in the Maxi Energy Audit. Nbtion was seconded by Ewald. All were in favor, Nbtion passed. J Page 3 D. Rate Review. Graves presented to the Board the determination of the hospital's rate review request of 1979. No umLsial comments were made. E. Medical Student Policy Amendment. The medical student policy amendment as tabled at the previous meeting was discussed. Graves presented the clarification of a lack of specificity of item number 12 in the medical student priviledge policy. Following discussion: 1Nbticn was made by Gnuenhagen to accept the reconmendation of the medical staff and modify the medical student by -laws as requested by the medical staff duffing their May 1980 meeting. Motion was seconded by Goebel. All were in favor. Motion passed, F. Insurance. Bid proposals from St. Paul Fire and Marine and Argonaut Insurance Companies were presented by Graves and Rosenow. Analysis of the bids demonstrated that St. Paul Fire and Marine was the lower of the twv. Following discussion: Notion was made by Goebel to purchase insurance fran St. Paul Fire and Marine Company of Minneapolis (local agent Hutchinson Insurance Agency) in the amount of $16,894.00 for malpractice and general liability and umbrella coverage. Notion was seconded by Gruenhagen. All were in favor. Motion passed. G. Parkiinn Lots. Repairs in the Medical Office Building parking lot, south employee parking lot and regular visitors parking lot was discussed. The bituminous surfacing in the Medical Office Building parking lot will have to be replaced with concrete because of the apparent ground water problems. The south employee parking lot and regular visitors parking lot need a "one inch" coat of bituminous surfacing, Staff appraised the hospital board that the contracting firm of Preferred Paving of Young America will be resurfacing the vocational parking and a price quotation has been obtained from then for doing the hospital south lots. Dissatisfaction was expressed by board members regarding the apparent design problem with the Medical Office Building parking lot, Following discussion: Motion was made by Natwick to; 1. Request approval of the City Council to advertise for bids for additional concrete surfacing in the Medical Office Building Parking Lot in the armunt of approximately $14,500. 2. Request approval of the City Council to engage the services of Preferred Paving of Young America, Minnesota in the amrnmt of $8,800 for addition of a one inch bituminous coat of the south employee parking lot and the regular visitors parking lot, 3, Inform the desi.§u architectural firm of Horty, Elving & Associates of the hospital s displeasure of the life of the bituminous s-urfacing of the medical office building parking lot. The motion was seconded by Balke. All were in favor, Notion passed, Page 4 H. Roof Repair. Hospital staff appraised the board of roof repair needed on the existing hospital. Following discussion: Nbtion was made by Balke to engage the services of R6R Roofing Company of Dassel at a cost not to exceed $2,000 for repairs on the hospital roof. Notion was seconded by Natwick. All were in .favor. Notion passed. Administrator's Report. Graves presented the Administrator's Report. A letter from Marlowe Priebe, City Engineer, as sent to Trustee Gruenhagen was reviewed. Much concern was expressed by Hospital Board Members regarding the apparent cost overrun to resurface the hospital parking lot during fiscal year 1979. A concensus of opinion was reached to inform the City Engineer that the cost overrun of 100% in excess of budgeted estimates was less than acceptable, and that additional worl.- -of a significant nature must first be approved by the hospital. Notion was made by Natwidk to adjourn. Seconded by Goebel. All were in favor Notion passed. The meeting was adjourned at 9:18 P.M. *Respectfully submitt Y p . Graves, Administrator Norah Millan Recording Secretary Secretary PGG /djr 7/18/80 r f HUPCHINSCN OOIT UNI'IY HOSPITAL REGULAR BOARD OF DIRECTORS I=ING August 19, 1980 5:30 PM - Small Conference Room Present: Jim Joyce, President; Rollie Balke, Vice - President; Norah Mullan, Secretary; Ken Gruenhagen, Trustee; Virgil Goebel, Trustee; Joan Ewald, Trustee; Rev. David Natwick, Trustee; Dr. George Gordon, Acting Chief of Staff Absent: Dr. Cris Remucal, Chief of Staff Others Present: Philip G. Graves, Administrator;. Willard H. Rosenow , Assistant Administrator; Darwin G. Clausen, Director of Non - Medical Services Meeting was called to order by President Joyce at 5:52 PM. Minutes of Past Meetings. Notion by Balke to amend the minutes to record Rev. Natwick as present and to accept the minutes of the July 15, 1980, Board of Directors Meeting as amended. Nbtion was seconded by Gruenhagen. All were in favor. Pbtion passed. Statistical Report. Statistical report was presented by Graves. Census days had improved slightly over the previous month. Medical service areas seem to be doing extremely well with the exception of electrocardiograms, emergency room and ambulance. Accounts Payable. Notion by Natwickto approve and authorize for payment the -- attached listing of accounts payable and cash disbursements in the amount of $436,272.63. Motion was seconded by Goebel. All were in favor. _ Nbtion passed. Financial Statements. Financial reports were presented by Graves and Rosenow. Rosenow spent a considerable amount of tine in preparation and presentation of a detailed - analysis of the unfavorable salary expense. Year -to -date operating inccame, net of price level depreciation, remains to be favorable. Medical Staff Minutes. Highlights of the Medical Staff Meeting Minutes were discussed. No unuLsua I comments were made. Director and Assistant Director of were presented and no - New Business: ,rts, Mental Health Unit Directors comments were ma e. Blood Gas Machine. Graves presented the results of the quotations requested by the hospital staff for the purchase of a blood gas analyzer. The hospital requirements were reduced to a much smaller machine and a considerable amount of time was spent presenting the reasons why this decision was made. Quotations were obtained from two manufacturers on blood gas machines of this size. Following discussion: 7� Page #2 Notion was made by Natwick to request approval of the City Council to purchase a Corning 165 /2 Blood Gas Analyzer in the amount of $6,700. Notion was seconded by Ewald. All were in favor. Notion passed. Cardiac Monitors. Graves presented the hospital's recent need for -purchasing two cardiac-monitors for surgery. It was pointed out that one machine has recently been "red tagged" because of the electrical leakage. The hospital is in the process of reviewing monitors so as to determine one that would best suit our needs for operating room use. It was also emphasized that hospital Auxiliary did pledge $4,000 for the purchase of this equipment. A recommendation to purchase the equipment will be presented to the Board of Directors at a future meeting. Parking Lot Bids. Bids were received August 12, 1980, for the concreting of then the parking lot of the Medical Office Building. Analysis of the bids was presented to the Board with recommendation. Following discussion: Notion was made by Goebel to request approval of the City Council to engage the services of Jim Manson Construction for the purpose of providing concrete in the Medical Office Building Parking Lot according to specifications in the amount of $12,775. Motion was seconded by Gruenhagel. All were in favor. 1btion passed. Resignation of Dr. David Bruzek, DDS. A letter of resignation was presented by Dr. David Bruzek who wished to resign as a dentist from the hospital's dental staff. Following discussion: I -btion was made by Goebel to accept the resignation of Dr. David Bruzek from the active dental staff. Motion was seconded by Balke. All were in favor. Motion passed. - Medical Staff Application from Dr. Dan Huebert. Joyce presented results of a recent special executive committee meeting held to discuss the staff application of Dr. Dan Huebert. He pointed out some concerns that had surfaced regarding the physician's obligation of providing continuous care and supervision of his inpatients, outpatients, and Emergency roan patients as an obligation of active medical staff membership at Hutchinson comrnity Hospital. A letter submitted by Mr. Jim Shaffer, hospital attorney, was discussed. Following discussion: Notion was made by Gruenhagen to send a letter to Dr. Dan Huebert and attach the legal opinion of Mr. Jim Shaffer, which Emphasized the physician's obligation of providing continuous care for his patients. If Dr. Huebert had concerns he wished to express regarding the letter, he should request a hearing before the Board of Directors. No response by Dr. Huebert would imply complete agreement with the interpretation. There was no second to the motion. Notion failed. After further consideration, the Board chose to adopt its interpretation of segments of the Medical Staff Bylaws and address a physician's obligation to provide care for his patients as 'a condition of staff appointment at Hutchinson Community Hospital. Following discussion: y Page 113 Nbtion was made by Balke to send a letter to all current and prospective active Medical Staff members informing them of the following: Article III, Section III (D) of the Medical Staff Bylaws requires each physician seeking staff appointment to specifically acknowledge his obligation to provide continuous care and supervision of his patients. The term "patients" as used by this section cannot be so narrowly defined that it includes only those being treated by the staff members on an inpatient basis, but also includes those members of the coin unity who look upon that staff member as their personal physician. Members of the community have a right to choose their physician and be treated by a physician who is familiar with their past medical history and with wham they will feel comfortable. To this end, the bylaws make it incumbent upon each staff member individually to provide for the care and supervision of his patients, whether they be outpatients, inpatients, or emergency room patients. Thus, a staff member is expected to be available for treatment of his emergency roan patients. If for some reason he knows he krill be Linable to provide treatment for inpatients or emergency room patients it is his responsibility to provide alternate physician coverage during that time period. Rule F -2 of the Rules and Regulations of the Medical Staff provides "any patient whose physician cannot be reached shall be considered a patient without a doctor and a physician on call will be utilized." -This rule recognizes that there may be extenuating or mitigating circunstances where prior arrangements cannot be made. This is expected to be a rare occurence. This rule is intended to insure that in such a situation, medical treatment is provided to the emergency room patient. If you intend to not be available, you must provide coverage in accordance with Article III, Section III (D) of the Medical Staff Bylaws. Administrator is directed to inform all active and prospective members of the Medical Staff that a Special Board of Directors Meeting will be scheduled for Tuesday, September 2, 1980, at 7:00 PM, in the large lower level conference room of the hospital. Medical Staff members are requested to be present if their opinion differs as outlined. Medical Staff members are further requested to sign a separate ballot stating whether or not they agree with the interpretation as stated by the Board of Directors or will be present to discuss the issue further. Nbtion was seconded by Ewald. All were in favor. Tbtion passed. Page #4 Sale of Old X -Ra Machine. Graves presented to the Board that there would be no need or the o tinental' x -ray machine when the new one arrived here at Hutchinson Community Hospital. A request was then made to liquidate the asset. Following discussion: Notion was made by Balke to authorize the hospital administrator to advertise for bids on the "Continental" x -ray machine. Hospital administrator is further authorized to accept the highest bid. Nbtion was seconded by Ewald. All were in favor. Notion passed. Occupational Therapy Services. Graves presented the arrangement that the liospi.talwas pursuing with Glencoe Mmicipal Hospital for providing Occupational Therapy services. Graves indicated that if satisfactory terms could be reached, a recommendation would be made to enter into an agreement to provide Occupational Therapy services to Glencoe. Donation frcin Mrs. Gilbert Boldt. Graves presented to the Board that a donation in the amount o 1, 000 for the purchase of a geriatric chair and wall- mounted .: blood pressure stations for patient roans were purchased with the honey. Following discussion: P-btion was made by Balke to direct the Secretary of the Board to send a letter of appreciation to Mrs. Boldt for her generous donation. Motion was seconded by Natwick. All were in favor. Motion passed. Motion was made by Goebel to adjourn the meeting. Notion was seconded by Ewald. All were in favor. Tbtion passed, Meeting was adjourned at 9:40 R4. Respectfully submitted, Philip G. Graves, Administrator Norah Mul.lan Recording Secretary Secretary PGG:lkz Page 4 of 4 I HUTCHINSON COMMUNITY HOSPTAL - SPECIAL BOARD MEETING MINUTES SEPTEMBER 2. 1980 A SPECIAL MEETING OF THE GOVERNING BOARD OF HUTCHINSON COMMUNITY HOSPITAL WAS HELD ON TUESDAY, SEPTEMBER 2, 1980, AT 7:00 P.M. IN THE LARGE CONFERENCE ROOM IN THE BASEMENT OF THE HOSPITAL. PURPOSE OF THE MEETING WAS TO PROVIDE AN OPPORTUNITY FOR DISCUSSION REGARDING AN INTERPRETATION BY THE BOARD OF DIRECTORS OF THE MEDICAL STAFF BYLAWS, RULES AND REGULATIONS REGARDING THE PHYSICIAN'S OBLIGATION TO PROVIDE CONTINUOUS CARE AND SUPERVISION OF HIS PATIENTS. MEMBERS PRESENT WERE AS FOLLOWS: BOARD MEMBERS: JIM JOYCE, CHAIRMAN REV. DAVID NATWICK KEN GRUENHAGEN ROLLIE BALKE NORAH MULLAN VIRGIL GOEBEL JOAN EWALD, R.N. OTHERS PRESENT: K.H. PETERSON, M.D. THOMAS P. KLEINKAUF, M.D. DAN W. HUEBERT, M.D. H. CRIS REMUCAL, M.D. GEORGE R. GORDON, M.D. JOHN 0. FLUEGEL, M.D. ROBERT L. HEGRENES, M.D. CARL O..,BRETZKE, M.D. HERBERT R. BILLMAN, M.D. PHILIP G. GRAVES, ADMINISTRATOR BILL ROSENOW, ASST. ADMINISTRATOR JIM SCHAEFER, HOSPITAL ATTORNEY JAN CONNER, MED. RECORDS DEPT. MGR. RECORDING SECRETARY THE MEETING WAS CALLED TC ORDER AT 7:05 P.M. BY JIM JOYCE, CHAIRMAN OF THE GOVERNING BOARD. FOLLOWING THIS, MR. JOYCE ADDRESSED THE ISSUE WHICH HAD PROMPTED THE MEETING, REFERRING TO THE LETTER THAT HAD BEEN WRITTEN TO EACH MEMBER OF THE CURRENT AND PROSPECTIVE ACTIVE MEDICAL STAFF REGARDING THE INTERPRETATION OF A PHYSICIAN'S OBLIGATION TO PROVIDE CONTINUOUS CARE AND SUPERVISION OF HIS PATIENTS. INITIAL DEFINITION WAS THAT OF "PATIENT." WHICH WAS INTERPRETED TO MEAN INPATIENTS, OUTPATIENTS AND EMERGENCY PATIENTS. MR. JOYCE FURTHER COMMENTED THAT THE PENDING ACTIVE STAFF APPLICATION FROM DOCTOR DAN W. HUEBERT HAD PROMPTED THIS INTERPRETATION TO BE MADE BY THE GOVERNING BOARD. AT THIS POINT, DOCTOR JOHN FLUEGEL ADDRESSED THE GROUP, STATING THAT HE FELT THE UNDERLYING ISSUES AND "HIDDEN AGENDA" BE BROUGHT TO THE FOREFRONT. IN HIS ESTIMATION, HE FELT THAT THE BYLAWS, RULES AND REGULATIONS HAD BEEN INTERPRETED TO APPLY TO A SITUATION TO WHICH THEY HAD NEVER BEEN INTENDED TO APPLY. HE QUESTIONED THE DEFINITION OF WHAT WOULD BE CONSIDERED "HIS PATIENT." QUESTION OF A SPECIALIST FINDING A " QUALIFIED" SUBSTITUTE FOR HIS PATIENTS SHOULD HE NOT BE AVAILABLE FOR THEIR CARE. HE CITED, AS AN EXAMPLE, THE QUESTION OF A SURGEON LEAVING TOWN AND LEAVING " HIS PATIENTS" IN THE CARE OF A FAMILY PRACTITIONER. ALSO, HE INDICATED THAT HE FELT A SPECIALIST WHO LEFT HIS PATIENTS IN THE CARE OF A•SPECIALIST WHO WAS NOT OF THE SAME QUALIFICATIONS AS HE WOULD BE PUTTING HIMSELF IN PAGE 1 OF 3 AGES HUTCHINSON COMMUNITY HOSPITAL - SPECIAL GOVERNING BOARD MINUTES 9 -2 -80 JEOPARDY FOR MALPRACTICE. (E.I., SURGEON AND FAMILY PRACTITIONER) HE ALSO INDICATED THAT HE FELT A CLARIFICATION OF THE REAL ISSUES WAS IN ORDER. HE ALSO CALLED FOR A BROADENED DEFINITION OF A PATIENT AT THIS POINT, .JIM JOYCE NOTED THAT THE QUESTION WAS THAT OF EMERGENCY PATIENTS•VERSUS INPATIENTS. THE ISSUE WAS COVERAGE FOR THE EMERGENCY ROOM FOR AN INDIVIDUAL PHYSICIAN'S PATIENTS. DOCTOR FLUEGEL FURTHER COMMENTED THAT HE FELT.THAT THIS INTERPRETATION SHOULD QUESTIONABLY BE BROUGHT TO THE ATTENTION OF THE STATE BOARD OF MEDICAL EXAMINERS FOR THEIR COMMENTS. OTHER COMMENTS WERE THE FINANCIAL COMPENSATION FOR THE TREATMENT OF PATIENTS WAS THE SAME REGARDLESS OF WHICH PHYSICIAN WAS DESIGNATED AS THE PATIENT'S PHYSICIAN DOCTOR PETERSON THEN ASKED FOR THE FLOOR TO ADDRESS THE ISSUE. HE COMMENTED TO THE PERSONS PRESENT THAT HE HAD PRESENTED COPIES OF THIS LETTER WITH THE INTERPRETATION TO TWO JUDGES, BOTH OF WHOM -A)ID NOT AGREE WITH THIS. HE ALSO SHOWED THIS TO DOCTOR LYLE FRENCHIr" UNIVERSITY OF MINNESOTA HOSPITALS, ALONG WITH THE PRESENT BYLAWS OF THE MEDICAL STAFF. OPINION OF DOCTOR FRENCH OF THE BYLAWS WAS THAT THEY WERE " ANTIQUATED." AT THIS POINT, DOCTOR PETERSON DISCUSSED THE PRESENT CALL SYSTEM' AT HUTCHINSON HOSPITAL. SOME OF THE PROBLEMS THAT HE HAD ENCOUNTERED WITH THIS SYSTEM, PRIMARILY THAT HE WAS NOT BEING CALLED FOR HIS PATIENTS, WERE DISCUSSED AT LENGTH. HE LISTED EXAMPLES, SPECIFICALLY CITING LAST WEEKEND WHEN HE FELT THAT THERE WERE 12 POTENTIAL PATIENTS THAT HE HAD NOT BEEN CALLED FOR WHEN HE WAS THE PHYSICIAN ON CALL FOR PATIENTS WITHOUT A FAMILY DOCTOR. JIM JOYCE THEN INQUIRED OF PHIL GRAVES WHAT THE PROCEDURE WAS REGARDING PHYSICIANS ON CALL. MR. GRAVES THEN EXPLAINED THE SYSTEM AS IT NOW EXISTS. THERE IS A PHYSICIAN ON CALL FOR PATIENTS WITHOUT A FAMILY DOCTOR ON A REGULAR ROTATION BASIS INVOLVING ALL PHYSICIANS AND THEN THERE IS A SEPARATE CALL SCHEDULE FOR PATIENTS WHOSE PHYSICIANS ARE A PART OF THE MEDICAL CENTER. HE FURTHER EXPLAINED IN DETAIL HOW THE PROCEDURE IS TO WORK. DOCTOR HUEBERT THEN ASKED FOR THE FLOOR TO PRESENT HIS COMMENTS. HE STATED THAT HE WOULD ABIDE BY WHATEVER RULES AND REGULATIONS THE GOVERNING BOARD WOULD SET FORTH REGARDING THE PHYSICIAN'S AVAILABILITY FOR PROVIDING CARE TO HIS PATIENTS. HE FURTHER STATED THAT HE WOULD BE AVAILABLE FOR HIS PATIENTS IN THE EMERGENCY ROOM AT LEAST 95% OF THE TIME. HE INDICATED THAT HIS INTENTION WAS TO PRACTICE IN BUFFALO LAKE WHERE THERE PRESENTLY WAS NO PHYSICIAN. IN ORDER TO DO THIS, HE WAS, OF COURSE, REQUIRED TO BE AVAILABLE TO PROPAGATE THIS PRACTICE. HE INDICATED THAT THE PRIME CONSIDER- ATION FOR ALL PHYSICIANS SHOULD BE THE WELFARE OF THE PATIENT. DOCTOR HUEBERT EMPHASIZED THAT IT WAS NOT HUMANLY POSSIBLE FOR AN INDIVIDUAL TO BE ON CALL 24 HOURS A DAY, 365 DAYS A YEAR WITHOUT RESPITE. HE INDICATED THAT HE AND DOCTOR PETERSON WOULD WORK OUT AN ARRANGEMENT THAT SHOULD BE REASONABLY FAIL SAFE, BUT A CIRCUM- STANCE MAY ARISE WHEN NEITHER DOCTOR HUEBERT OR DOCTOR PETERSON WOULD BE AVAILABLE. DOCTOR BRETZKE COMMENTED THAT IT WAS UP.TO 4 PAGE 2 OF 3 PAGES HUTCHINSON COMMUNITY HOSPITAL - SPECIAL GOVERNING BOARD MEETING - 9 -2 -8C THE INDIVIDUAL PHYSICIAN BELONGING TO THE HUTCHINSON MEDICAL CENTER,PA, OF WHETHER OR NOT THEY WISH TO RELIEVE DOCTOR PETERSON OR DOCTOR HUEBERT IF ADDITIONAL COVERAGE WAS NECESSARY. AN ALTERNATIVE FOR EMERGENCY ROOM COVERAGE WAS PRESENTED BY DOCTOR HUEBERT (HIRING OF OUTSIDE PHYSICIANS.) DOCTOR HUEBERT FELT THAT THE RESPONSIBILITY FOR PROVIDING APPROPRIATE PHYSICIAN COVERAGE FOR PATIENTS PRESENTING AT THE EMERGENCY ROOM IS ALSO THE RESPONSIBILITY OF THE GOVERNING BOARD. DOCTOR HUEBERT ALSO SUGGESTED AN EVALUATION OF COMPLIANCE AND COOPERATION IN SIX MONTHS BY THE SAME GROUP THAT WAS AT THIS MEETING. DISCUSSION THEN FOLLOWED AMONG THE GROUP REGARDING THE WHOLE CALL SITUATION; DOCTOR, REMUCAL COMMENTED ON THE METHODS EMPLOYED BY THE MEDICAL CENTER GROUP TO PROVIDE COVERAGE FOR THEIR PATIENTS. THE BACK UP SYSTEM PROVIDED BY THE GROUP FOR COVERAGE OF BOTH THEIR INPATIENTS SHOULD THEY LEAVE TOWN AND FOR EMERGENCY ROOM COVERAGE WAS DISCUSSED. IN CONJUNCTION WITH THIS, SOME OF THE ADVANTAGES AND DISADVANTAGES OF GROUP PRACTICE WERE DISCUSSED BY THE MEMBERS OF THE MEDICAL CENTER WHO WERE PRESENT. IN SUMMARY, DOCTOR HUEBERT REQUESTED OF THE BOARD THAT THE SITUATION BE MONITORED FOR THE PROVISIONAL PERIOD OF SIX. MONTHS TO EVALUATE WHETHER OR NOT PROBLEMS HAD, INDEED, DEVELOPED. DOCTOR HUEBERT INDICATED TO THE GROUP THAT HE INTENDED TO NOT ABUSE THE SYSTEM, AND WOULD BE AVAILABLE FOR COVERAGE OF HIS PATIENTS THE MAJORITY OF THE TIME. HE CITED PERCENTAGES OF 90 -98% AS AN EXAMPLE. JIM JOYCE THEN FURTHER SUMMARIZED THE PROCEEDINGS BY INDICATING THAT THE BOARD, AS YET, HAD NOT RECEIVED A RECOMMENDATION FROM THE EXECUTIVE COMMITTEE OF THE MEDICAL STAFF REGARDING DOCTOR HUEBERT'S STAFF APPLICATION. THE PROCESS AS OUTLINED IN THE BYLAWS, RULES AND REGULATIONS OF THE MEDICAL STAFF INDICATE THAT THE EXECUTIVE COMMITTEE IS THE ONLY BODY OF THE MEDICAL STAFF AUTHORIZED TO MAKE A RECOMMENDATION TO THE GOVERNING BOARD REGARDING STAFF PRIVILEGES. THIS IS EXPECTED TO BE FORTHCOMING FROM THE EXECUTIVE COMMITTEE MEETING SCHEDULED FOR SEPTEMBER 8TH. _ AT THIS TIME, JIM SCHAEFER INDICATED THAT FROM A LEGAL STANDPOINT, HIS OPINION WAS THAT-THE ONUS OF RESPONSIBILITY FALLS ON THE INDIVIDUAL PHYSICIAN, NOT THE HOSPITAL, TO PROVIDE COVERAGE FOR THEIR PATIENTS. A MOTION WAS MADE BY ROLLIE BALKE, SECONDED BY JOAN EWALD, THAT THE MEETING BE ADJOURNED. THE MOTION CARRIED, AND THE MEETING ADJOURNED AT 8:30 P.M. RESPECTFULLY SUBMITTED, NORAH MULLAH SECRETARY, GOVERNING BOARD MS. JAN CONNER RECORDING SECRETARY JC PAGE 3 OF 3 PAGES BURNS MANOR MIMCIPAL NURSING HOME August - Minutes The Board of Directors for Barns Manor Municipal Nursing Home met August 21, 1980, 12:00 noon, at Burns Manor; President Leslie Linder presiding. All members were present. A motion by Gloria Dansereau, seconded by Larry Graf and carried, approved the minutes as presented. A motion by Eldred Miller, seconded by Keith Duehn and carried, approved the bills as presented, a copy of which is attached to the minutes on file and made a part thereof. The Financial Advisor, Wallace Kurth, gave a detailed account on the January 1, 1980 thru June 30, 1980, income statement and operating expense report. An income analysis report was discussed at length. Old business: An air conditioning report was given by Larry Graf. The cost is prohibitive and it is very doubtful if the desired cooling will be achieved. The Administrator reported: Insurance: Premises medical coverage increase of $50.00 because of $1,000.00 coverage instead of $500.00. Workman's compensation will carry volunteers coverage. The Medicaid freeze rollback to 1978 rates would adversely affect Burns Manor operation. The loss per diem would be $9.00 on medicaid patients. This loss would reflect in our-ability to repay bonded indebtness necessitating our request for a tax levy from the City of Hutchinson. Food and utility costs are exceeding estimated projections. It has been proposed that the Medicaid program disallow the raw food cost increase in compliance with the guidelines of the (State Deficit Impact on Health Programs). In the preparation of the 1981 budget for the City of Hutchinson they would like to be advised if the Nursing Home will be in need of a tax levy for the year 1981. After a discussion of a possible Medicaid freeze and roll back to 1978 rates it was decided to have faith in the Quie Administration. Motion was made by Larry Graf, seconded by Keith Duehn to advise the City of Hutchinson that no tax levy will be needed for the year 1981. A motion was'made by Keith Duehn, seconded by Esther Kuehl to allow a $28.00 Medicare repayment cost apportionment for malpractice cost to be paid by September 21 1980. Page 2 August Minutes i The State Fire "'Mar-shall, inspected Burns >,'Manor August 13, 1980. The ice barrier doors on the west end of the building bind into one another prior to closing, due to high humidity. Fire extinguishers: No documentation to indicate a hydrostatic test, (Sheldon Nies notified). A motion was made by Esther Kuehl, seconded by Keith Duehn to give merit increases of $.25 per hour to three employees - dietary supervisor, assistant dietary supervisor, and laundry supervisor. Reroofing Project: Unsatisfactory. Roger Patch has been notified. The City Council will be notified. There being no further business, by motion from Keith Duehn, seconded by Esther Kuehl and carried, meeting adjourned. Respectfully submitted, Mavis J. Geier, Secretary ATTEST: Leslie Linder, President MINUTES TRANSPORTATION BOARD MEETING AUGUST 27, 1980 The Transportation Board met on Wednesday, August 27, 1980 at 12:00 noon. Members present were Chairman Jack Kjos, Russ Meade, Emma Lake, Ron Jonas, Clarice Costen. Members absent: Rick Johnson, Ken Gruenhagen. Also present were Personnel Coordinator Sitz, City Administrator Plotz, City Finance Director Merrill, and guest Robert Stern of Minnesota Department of Economic Development. Minutes of the June 18 meeting were approved. Robert Stern presented information to the Board regarding a scheduled meeting to discuss the problems of funding highways and transportation. He urged representatives of the Board to attend a meeting on September 10 where these problems would be aired. Finance Director Merrill presented the proposed 1981 budget for the review and comments of the Board. After discussion, Clarice Costen made a motion to accept the budget as presented to be referred to the City Council. Motion seconded by Russ Meade, carried unanimously. Russ Meade reported that Jefferson Lines service continues, with ridership and freight business still at minimum levels. Staff reported that Jefferson Lines expects to request financial assistance from the city in order to begin advertising, pending outcome of some labor negotiations. - The Board reviewed letters from two mothers requesting bus service for their 5 year old children. After discussion, it was the consensus of the Board that present policy should remain unchanged, and that service be provided for 6 year olds and over only (unless accompanied by a parent.) Staff was directed to inform the parents of this policy. There was discussion on whether budget constraints might make it necessary to consider raising fares. The Board will plan to meet again in September to discuss this possibility, after budget hearings with the Council have commenced. Staff reported that the City has received notification from Mn /DOT that our request for funding for two new vehicles has been accepted. Final approvals remain to be received from several agencies. The process is expected to take several more months, after which bids may be let. Delivery time is also several months. The Motor Pool Supervisor is responsible for maintaining the buses in acceptable driving condition for the winter months. Enna Lake, Secretary 7- 6L 0 MINUTES HUICHINSON PLANNING COMMISSION TUESDAY, AUGUST 19, 1980 1. CALL TO ORDER The regular meeting of the Hutchinson Planning Commission was called to order by Vice - chairman Robert Otte at 7:30 P.M. with the follow - ing members being present: Bill Backen, Ted Beatty, Larry Romo and Elsa Young in addition to vice- chairman Robert Otte. Absent were: Don Erickson and Clint Tracy. Also attending were City Administrator, Gary Plotz, Director of Eng., Marlow Priebe, Building Official, Elden Willard and Fire Marshal, George Field. 2. MINUTES The minutes of the regular meeting dated July 15, 1980 were unanimous- ly approved on motion by Ted Beatty and seconded by Bill Backen. 3. PUBLIC HEARINGS a) CONTINUATION OF CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY "SWANKE MOTORS" Vice- Chairman opened the hearing at 8:18 P.M. Since neither Mr. Swanke, the gentleman requesting the conditional use permit, or Mr. John Wild, the gentleman opposing the request, were present, it -was determined to continue this hearing at a special meeting _ being held on Monday, August 25, 1980 at 12:00. b) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT (PUD AMENDMENT) SUBMITTED BY "ELDRED MILLER" The hearing was opened by vice- chairman Bob Otte at 7:32 P.M. Mr. Jim McClure, representing Eldred Miller, explained to the Commission his proposal changing from one building of eight units to five buildings of two units. He went on to say the new build- ings would be constructed on one level being of condominium fash- ion rather than townhouses. Also a construction loan can be issued for one building at a time. Mr. Brockman then spoke representing the townhouse association, being made up of all the owners of the complex. He stated all of the members were very much opposed to this revised plan. He then presented a petition with the signatures of the owners stating their objection. Mr. McClure then stated he was only asking for a favorable approval which would give him some leeway so he and the association can get together and work something out. He went on to say he legally can't change the concept without the members approval. August 19, 1980 Hutchinson Planning Commission Page 2 Mr. Ted Beatty then made a motion to close the hearing at 8:01 P.M. Seconded by Elsa Young, the motion unanimously carried. Marlow Priebe, Director of Engineering, pointed out that even with ten (10) units the density would not exceed the limitations of the zoning ordinance. Mr. Otte than asked the members of the commission for their opinion. Elsa Young felt any plans should be in agreement with all of the association. Bill Backen felt there was no need to approve this until they come to an agreement. Larry Romo felt there was a lot of area for compromise between the y« association and the builder. Ted Beatty felt the owners were adquately protected by the written contract they had which states no changes can be made in the con- cept without the associations approval. Mr. -Ted Beatty then made a motion to recommend approval to the City Council provided an agreement between the two parties in made prior to issuance of a building permit and written notification is made to the City of such a compromise. Seconded by Larry Romo, the motion carried with Elsa Young, Ted Beatty and Larry Romo in favor and Bill Backen opposed. c) CONSIDERATION OF REQUEST FOR DETERMINING THE F=RONT & SIDE YARDS FOR LOT 12, BLOCK 4, STONEY POINT ADDITION The hearing was opened at 8:12 P.M. by Vice - Chairman Robert Otte. Mr. Dan Dooley, owner of the lot, explained because of a safety factor he would like to build a house on this lot with a driveway on Allen rather than School Road. The zoning ordinance states the rear of a corner lot is parallel to the shortest side so therefore approval of the planning comm- ission is necessary in this case. The hearing was closed at 8:15 P.M. on motion by Bill Backen and seconded by Ted Beatty. The motion carried unanimously. Mr. Ted Beatty then made a motion to recommend approval to the City Council to change the front yard on Lot 12, Block 4, Stoney Point Addition to Allen Street rather than School Road. Seconded by Bill Backen, the motion unanimously carried. August 19, 1980 Hutchinson Planning Commission Page 3 4. OLD BUSINESS None 5. NEW BUSINESS a) DISCUSSION ON PROPOSED USE AS SERVICE STATION FOR FORMER "SKELLY STATION" LOCATED ON MAIN STREET Mr. Joe Anglin explained to the Commission he would be vacating his present location shortly because the city had purchased his land for "Firemen's Park ". His request is to relocate his bait and tackle business on the corner of Main and Second Avenue Northwest. He also would want to put in a small island in front with two gas pumps. City Administrator, Gary Plotz. pointed out several variances would have to be issued such as the lot size not meeting the requirements as well as curb cuts, landscaping and parking, none of which would meet our zoning ordinance requirements. Discussion followed at which time it was pointed out that the restrooms would have to be brought up to standards for the hand- icapped and the windows on the south side of the building would have to be eliminated. Mr. Willard, Building Official, indicated it probably was located in the flood fringe district so the DNR would have to be notified. He wasn't sure if they would approve. Tanks can be buried under- ground with special procedures. It was the consensus of the Commission that Staff do some checking with -the DNR before Mr. Anglin pursue the project, should he de- cide to do so. b) DISCUSSION ON LAND USE OF LOT 10, BLOCK 29, DIRECTLY NORTH OF PARK TOWERS REQUESTED BY DR: KUEHL Mr. Kuehl appeared before the Commission stated he wanted to know if they felt it would be feasible to buy this lot for the purpose of building a clinic. Marlow Priebe, Director of Engineering, explained this area is zoned R -3 so a conditional use permit would permit this use. However, there could not be any off street parking in the front setback. Mr. Plotz. City Administrator, stated the other alternative would be rezoning this parcel. The question came.up "would this be August 19, 1980 Hutchinson Planning Commission Page 4 spot zoning" and it was the consensus of the Commission if would not be spot zoning but rather an extension of the adjacent zoning. Mr. Kuehl was advised to pursue the rezoning should he decide to purchase the land a build a clinic. C) DISCUSSION ON DIVIDING LOT 81, LYNN ADDITION, INCLUDING EASEMENT REQUESTED BY CLARENCE FREITAG Mr. Freitag approached the planning commission stating he wished to divide this lot into (2) two separate lots. The deed would have a permanent easement for a driveway to reach the lot behind. Mr. Priebe, Dir. of Eng., explained there would be a charge for utilities. Mr. Freitag indicated he was aware of that. Mr. Priebe then requested surveys be made of the property showing the location of the present structures and the proposed structures and each be given to the City. Also, it was agreed that the pre- sent garage be moved. Mr. Priebe explained the new sewer and water for the westerly 150 feet shall be made from mains on Lynn Road and be confined to access easement. Lynn Road will have to be repaired as per the City's policy on permanent surfaced streets. It was then decided to forward this request to the City Council with the Planning Commission's approval providing all of the above conditions are met. 6. ADJOURNMENT There being no further business to come before the Board at this time, the meeting adjourned at 9:10 P.M. on motion by Bill Backen. Second- ed by Ted Beatty, the-motion unanimously carried. MINUTES SPECIAL HUTCHINSON PLANNING COMMISSION MONDAY, AUGUST 25, 1980 1. CALL TO ORDER The special meeting of the Hutchinson Planning Commission was called to order at 12:01 P.M. with the following members being present: Bill Backen, Ted Beatty, Don Erickson, Bob Otte, Larry Romo, Clint Tracy and Elsa Young. Absent: None. Also attending were Gary Plotz, City Administrator and Marlow Priebe, Director of Eng. 2. PUBLIC HEARINGS a) CONTINUATION OF CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY "SWANKS MOTORS" The hearing was opened at 12:02 P.M. by Chairman Don Erickson. Mr. Jahn Wild, owner of Interiors Unlimited, stated he had gone ahead and put up a fence for safety reasons. Since that, the parking has come down to an acceptable level. Signs will be made up designating the areas to park in. Mr. Bill Backen then made a motion to close the hearing at 12:04 P.M. Seconded by Ted Beatty, the motion unanimously carried. Mr. Ted Beatty then made a motion to recommend approval to the City Council for the requested conditional use permit. Seconded by Clint Tracy, the motion unanimously carried. b) CONSIDERATION OF REQUEST FOR_CONDITIONAL USE PERMIT SUBMITTED BY !'CITY- OF HUTCHINSON" The hearing opened at 12:20 P.M. with the reading of publication notice # 2320 as published in the Hutchinson Leader on Wednesday, August 13, 1980 by Chairman Don Erickson. City Administrator, Gary Plotz, explained this property is located in a C -3 zone where the future High Rise is to be built. This is a permitted use under a conditional use permit. 'Mr. Jack Hoesler, Attorney for Levner Co., gave a presentation to the Commission showing the exterior appearance, floor plans and the designated parking areas. He explained the building would also have a senior citizens activity center which would have a separate heating unit. Jean Lerberg, HRA Executive Director, stated she felt the-plan was excellent. She felt the city could fill 80 units. However, the state felt 60 was sufficient. Don Erickson inquired as to who would fund the Senior Citizens Activity Center. Mr. Plotz then stated by selling the building the City could probably get $80,000. Tax increment financing would be a possibility for the remainder. The closing date is set for sometime between &t. 15th and November 1, 1980. 7_Z/- Hutchinson Planning Commission August 25, 1980 Page 2 Bob Otte then made a motion to close the hearing at 12:45 P.M. Seconded by Elsa Young, the motion carried unanimously. Bill Backen then made a motion to recommend approval to the City Council of the conditional use permit. Seconded by Ted Beatty, the motion unanimously carried. C)7 CONSIDERATION OF REQUEST FOR VACATION OF ALLEY SUBMITTED BY THE "CITY OF HUTCHINSON" (LOCATION BEING BLOCK-15, SOUTH 112 CITY OF HUTCHINSON) The hearing was opened at 12:46 P.M. with the reading of the pub- lication notice #2321 as published in the Hutchinson Leader on Wednesday, August 13, 1980 by Chairman Don Erickson. It was determined that only the northerly 132' of this alley need by vacated-for-the- project. After discussion, Elsa Young made a motion to close the hearing at 12 :47 P.M. Seconded by Bob Otte, the motion carried unanimously. Mr. Clint Tracy then made the motion to recommend approval to the City Council to vacate the northerly 132' of the alley located in Block 15, South 1/2 City of Hutchinson. Seconded by Ted Beatty, the motion carried unanimously. 3. OLD BUSINESS None - 4. NEW BUSINESS Mr. Marlow Priebe, Director of Eng., stated he had been approached by the county -as to the Planning Commissions thoughts of a proposed 40' x 75' storage building to be built on a lot south of Christ the King Luth- eran-church. Aft_er'discussion it was the consensus of the Commission that this type . of building would not fit properly in a residential zone should the area be annexed into the city. Mr. Ted Beatty then made a motion to recommend to the City Council that they not recommend approval to the county for this proposed structure. Seconded by Bob Otte, the motion unanimously carried. 5. ADJOURNMENT There being no further business to come before the Board at this time, the meeting was adjourned at 12:50 P.M. on motion by Ted Beatty and seconded by Bob Otte. The motion carried unanimously. MINUTES ark and Recreation Board August 6, 1980 The Park and Recreation Board met with Dr. Chernausek, Don Falconer, Roy Johnsen, Ward Haugen and Kathy McGraw present. Also present were Bruce Ericson, Cliff Paulsen, Penny Klitzke, Mark Schnobrich, Dick Lennes, Mary Haugen, Bruce Peterson, Karen Stafford, Sherry Crawford, and Grace Sanstead. Dr. Chernausek opened the meeting with the reading of the July minutes, which were approved by the Board. Tom Stibal and Emma Lake came in behalf of the Senior Citizens. Mr. Lennes speaking in behalf of the Senior Citizens, felt they should have as much consideration in. the budget now being drawn up, as the youth programs. The Senior Citizens have, at the present time, a balance of $70.14. Mr. Haugen suggested they estimate the approximate amount they right need, and discuss it with Mr. Ericson. Bruce gave his report. The Optimist Club, in conjunction with the Park and Recreation Board, is giving a Schwin Varsity Sport bicycle to the top salesperson, along with other prizes for the youth participating in the candle and holder items to help defray expenses for registration fees. The final signed copy of the grant for McDonald's Park has been received, and work should begin this month. The school will also be using McDonald's Park. The grading at Linden Park has been completed for the temporary hockey rink. Bruce - stated that there was an increase in participation in youth baseball, and he felt some of these programs would benefit if they could be run in the evening with volunteer coaches. He recommended that the Babe Ruth, Peanuts II and the Youth Softball programs be switched to this format for the 1980- season. The problem being there are not enough ballfields available in the evening. For this reason, Bruce is recommending funds in the 1981 budget to up grade fields at North Jaycee Park, - VFW Park and Linden Park, the existing field will still be used for the adult leagues. McDonalds Park will accommodate both Youth and Adult. Bruce stated an old football scoreboard is available for McDonald's Park. Mark Schnobrich reported 454 elms against 538 last year have been tagged. Representatives from the University of Minnesota Extension Service have been working with the City by injecting Arbotect into healthy trees to protect them, which is good for three years. The trees in Library Park have been injected. There has been a lot of work picking up branches this year because of the high winds, and it has become a problem with residents putting out more than storm damage on the boulevards. The Tree Board has asked the Council for time limit on these pickups. f: The DNR has let the City use a de- barker so elm bark can be removed and the wood sold for fire wood. Page two Park and Recreation Board August 6, 1980 A motion was made by Roy Johnsen, seconded by Don Falconer to accept Bruce Ericsons and Mark Schnobrichs reports, accepted by the Board_ Bruce has been working with the Cokato Roller Rink, and have established three roller skating nights at the Civic Arena. They provide the music, supervision on the skating floor and skate rental, including 350 pair of roller skates. If they have a good turnout, they will do the same next summer. Mary Haugen was introduced, he began work as Civic Co- ordinator on August 4th. The Board discussed rental rates for the Hockey Association, and it was agreed Bruce, Ward Haugen and the head of the Hockey Association get together and decide on the rates to be charged. Getting a new member on the Park & Recreation Board, replacing Mr. Daggett was.discussed briefly, Mr. Haugen suggesting a former member on the Arena Board, Mr. Jensen. The meeting was adjourned by Dr. Chernausek at 1:30 p.m.., the next meeting to be held September 3, 1980, at 12 Noon. Respectfully submitted, Grace Sanstead, Secretary. MINUTES Parks & Recreation Department September 3, 1980 The Parks & Recreation Board met at the City Council Chambers for a budget review with all members present. Rollie Jensen replacing "Bud" Daggett was welcomed by the Board. Bruce Peterson representing the Council, Cliff Paulsen, Park Supervisor, Mary Haugen, Civic Arena Co- ordinator, Penny Klitzke, Recreation Co- ordinator, Jan Cummings from the Leader, Hazel Sitz, and Grace Sanstead,Secretary were also present. The minutes of the August meeting were read and approved by Dr. Chernausek. Ken Merrill, City Accountant, went over the preliminary budget for all departments in detail, which now con- sists of Parks, Recreation, Forestry and the Civic Arena. Dr. Chernausek asked about the recent Senior Citizens request for financial help, which was omitted and asked that Mr. Ericson make the recommendation to the Council. Kathy McGraw also asked for a recommendatiot► to the Council, for the Tennis Association. There is need for the tennis courts, especially at the High School, which is shared by both the City and the school. Nothing has practically been done in eight years. Outside the Tennis Association Marathon, the Association takes care of all the expenses, and she asks for manpower to help and they will take care of the materials needed. A motion was made by Ward Haugen, seconded by Roy Johnsen, to leave the preliminary budget to the discretion of the Council, and if changes are made to be given back to the Board for their consid- eration. An aye vote by members. Cliff Paulsen stated that Park personnel helps out in the Forestry Department when needed. Penny Klitzke reported 400 people participated in roller skating the last time, resulting in a shortage of roller skates, at the arena. _ A motion was made by Roy Johnsen, seconded by Don Falconer the meeting, which was adjourned by Dr. Chernausek at 1:40 the next meeting to be held in the evening at 7:00 p.m. in City Hall October 1, 1980. Respectfully submitted, Grace Sanstead, Secretary to adjourn P.M., the MINUTES "Seniors Activity Center" Advisory Board Tuesday, August 5, 1980 The "Seniors Activity Center" Advisory Board met Tuesday, August 5, 1980 at 9:00 a.m. with Emma Lake presiding. Present: Emma Lake Don Falconer Erna Mekinzie Milt Lueneburg Penny Klitzke Tom Stibal JoAnn Gehlen Norine Riesberg The Secretary's report was read and approved on a motion by Don Falconer and seconded by Tom Stibal, carried. The treasurer's report was read showing a balance on checking of $70.40 on August 5, 1980. Tom Stibal reported on the availability of sweet corn for a Senior's picnic on August 11, 1980. Plans were made in detail for the picnic to be held in South Park and duties were assigned. Penny Klitzke explained arrangements by the Recreation Department for a Senior Exercise Program for Fall of 1980 and Spring 1981. There are to be two 10 week sessions September 16- November 20, 1980, and March 3 -May 7, 1981 on Tuesdays and Thursdays of each week from 9:30 a.m. -10:00 a.m. at a cost of $150 for each 10 week session. The class fo be conducted by Karen Shaw. Tom Stibal made a motion for a recommendation to the C.S.B,E. for such funds. Motion seconded by Norine Riesberg, carried. Tom Stibal presended a bill for advertising from KDUZ for $10, Motion to pay $10 to KDUZ by Don Falconer, seconded by Norine Riesberg, carried. JoAnn Gehlen reported on the planned activities for Senior Citizen's Day on August 18 at the McLeod County Fair. Thursday, August 14 was the day set to set up the booth at the fair. Tom Stibal and Emma Lake were appointed to collect prizes to be given on Senior Citizen's day. Erna McKenzie reported on the monthly Bingo and Bunco games at the Center. The problem of prizes and lunch was discussed as funds are growing short. A motion was made to continue as in the past, carried. Tom Stibal reported on the Dance at Plato, July 28, 1980 sponsored by McLeod County Council on Aging. 108 persons registered. The meeting adjourned at 10:30 a.m. Respectfully submitted, Norine Riesberg, Secretary �,. September 2, 1980 The "Senior Activity Center" Advisory Board convened Tuesday, September 2, 1980 at 9:00 a.m. Present: Emma Lake Don Falconer Erna McKenzie JoAnn Gehlen Due to the absence of several members no business was transacted. An informal discussion of several topics was held. Next meeting to be held Tuesday, October 7, 1980. Norine Riesberg, Secretary Co � e0E6Z8Z�Z� 615 Brown Street Hutchinson, M 55350 September 15, 1980 City Council City of Hutchinson City Hall Hutchinson, PTN 55350 Re: Lot 81, Lynn Addition Gentlemen: I have given some thought to the question of installing a catch basin and storm sewer on my lot. I feel that I should not have to pay for the cost entirely. Other lot owners will benefit from the installation, and I feel they should pay or be assessed for part of the cost. I realize that in order to assess other lot owners that hearings, etc., have to be held; but I feel that is the only fair method. Your consideration in determining which other lot owners should help pav will be appreciated. Very truly yours, Clarence Freitag —aI M E M O R A N D U M DATE: Se tember 18, 1980 TO: — — — Hutchinson Ci f Council ------------ - - - - -- FROM: — — — Planning Commission ---------------- - - - - -- SUBJECT: — _ _ June Redman's Conditional Use Permit At the regular meeting of the Planning Commission held on September 16, 1980 it was the consensus of the Commission to recommend approval of an extension of the Conditional Use Permit for June Redman contingent upon no further extensions are given and all the work is complete by June 1, 1981. k"t-, REDMAN REAL ESTATE 255 5th Avenue N.E. Highway 7 East Hutchinson, MN 55350 C. H. JOHNSON Phone (612) 587 -3359 Broker September 12, 1980 JUNE REDMAN Associate To the H,ayor and City Council: Cn SE °1980 0 ],Jay I please have an extension, on putting in my �0- BY. Circle Drive, until spring, because of the expense. 6 Z o� 1i 9ZSZ� 4, Sincerely i. %� une Redman CC/ Karlow Priebe - j N (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST UTCHINSON, MINN. 55350 September 12, 1980 Ms. June Redman 255 -5th Ave. N.E. Hutchinson, MN 55350 Dear Ms. Redman: To clarify the discussion relative to your - non- compliance tof the Conditional Use Permit, no action was taken by the City Council at the Regular Meeting on September 9, 1980. The reason being is that you have until October 1, 1980, to make corrections to conform to said Permit as stated in my letter of September 5, 1980. Also, as stated on September 5th, if said correction is not completed, the City will have to consider further action. If you have any questions, please contact me. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer Pv cc: City Administrator "672/ 879 -2317 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST ,.,. HUTCHINSON, MINN. 55350 MEMORANDUM DATE: September 17, 1980 TO:. MAYOR AND CITY COUNCIL FROM: PERSONNEL /TRANSIT COORDINATOR RE: HUTCHMOBILE FARES Attached are the minutes of the Transportation Board Meeting of September 17, 1980. It was the recommendation of the Board at this meeting that the City Council consider increasing Hutchmobile fares effective November 1, 1980. Recommended increase is as follows: Present Recommended Shuttle Service and Advance Reservation $.25 $.50 Same day Reservation $.50 $.75 Coupon books are presently sold with one -25t coupon free per book. The Board's recommendation is that senior citizens and handicapped individuals who purchase coupon books be allowed an additional discount of 25¢ per book if the recommended rate change takes effect. Seniors and handicapped would then be able to purchase $3.75 worth of rides for $3.25 when using coupons. Your consideration of the above recommendation of the Transportation Board is requested. Respectfully, 4,011 - 7-- Jr-. MINUTES TRANSPORTATION BOARD MEETING SEPTEMBER 17, 1980 The Transportation Board met on Wednesday, September 17, 1980 at 12:00 noon. Members present were Chairman Jack Kjos, Russ Meade, Ron Jonas, Clarice Costen, Rick Johnson, Ken Gruenhagen. Members absent: Emma Lake. Also present was Personnel /Transit Coordinator Hazel Sitz. Minutes of the August 27 meeting were approved. The Board discussed information concerning transit fares being charged throughout the state at this time. The Department of Transportation has advised us that a number of cities have reviewed and increased fares during the past year in order to help meet rising costs. After discussion, it was moved by Clarice Costen to 'recommend to the City Council that Hutchmobile fares be increased effective November 1, 1980 from $.25 and $.50 to $.50 and $35. Passengers who purchase coupon books would continue to receive one free 25t coupon per book and seniors and handicapped passengers would also receive an additional discount of 25t per book. Motion was seconded by Russ Meade and carried unanimously. Staff reported on the status of Jefferson Lines service and the anticipated request which Jefferson Lines will make to the City for marketing funds. Meeting was adjourned at 12:45. M E M O R A N D U M DATE: September 18, 1980 --------- - - - - -- TO: — — — Hutchinson City Council — ---------- - - - - -- FROM: Planning Commission SUBJECT: — — — Variance Request _ "McLeod Financial Resources" — . -------------------- Pursuant to Section 6.05, B.3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with request to the aforementioned request for variance. HISTORY On August 27, 1980 an application was submitted requesting a variance to allow the reduction of off street parking spaces from fifteen (15) to four (4). This request is being made by the Church of Jesus Christ of Latter -day Saints who plan to purchase the property from McLeod Financial Resources. At the regular meeting of the Planning Commission held on September 16, 1980 a public hearing was held at which time no one was present objecting to this request. FINDINGS OF FACT 1. The required application was submitted with the appropriate fee paid. 2. Notices were mailed to the surrounding property owners and published in the Hutchinson Leader on Friday, September 5, 1980. 3. It was determined that the building would be used mostly between the hours of 9:30 A.M. to 12:30 A.M. RECOMMENDATION It is the recommendation of the Planning Commission to approve the request for variance as submitted. Respec ull itt d, Don rickson, Chairman Hutchinson Planning Comm. q-0.0 RESOLUTION NO. 6617 RESOLUTION GRANTING VARIANCE FROM SECTION 6.05, B.3 OF THE ZONING ORDINANCE NO. 464 TO ALLOW REDUCTION OF OFF-STREET PARKING SPACES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. McLeod Financial Resources (The Church of Jesus Christ of Latter -Day Saints), Hutchinson, has applied for a variance from Section 6.05, B.3 of the Zoning Ordinance No. 464 to allow the reduction of off street parking spaces from fifteen (15) to four (4), with the property being located at 146 Adams Street and having the following legal description: South 4' o'L. Lot 4 and all of Lot 5, Block 15, S 1/2 City of Hutchinson 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be granted: 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adjacent property, unreasonably in- crease the congestion in the public streets, increase the danger of fire, endanger the public safety, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are pe- culiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and enjoy- ment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. ( nwrTJTS TnV The application for variance for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 23rd day of September, 1980. ATTEST: Gary D. Plotz, City Clerk Ralph D. Westlund, Mayor q- C. M E M O R A N D U M DATE: — — — — -Sept eM1) er 18' _j g o _ _ TO: _ _ _ Hutchinson City Council _ _ — ----- — — — — — — — — — — FROM: PlanninR Commission - - - - - -- ------------------- - - - - -- SUBJECT: _ _ _ Conditional Use Permit _ submitted by Grace Lutheran Church Pursuant to Section 6.07, C.S, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with respect to the aforementioned request for conditional use permit. HISTORY On August 29, 1980 an application for a conditional use permit to allow an addition to a building non - conforming to the present zoning was sub- mitted. This building is located at 5th Avenue S.W. and Grove Street. A public hearing was held at the regular meeting on September 16, 1980 at which time no one was present voicing any objection. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Friday, September 5, 1980. 3. Resolutions passed by the City Council on May 22, 1980 were reviewed granting this request at that time. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted.contingent upon a time schedule is agreed upon between the City and applicant for completion of a surfaced parking lot. espec ted, n" ricks, Chairman Hutchinson Planning Comm. q — ci, RESOLUTION NO. 6618 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07, C.5 OF ZONING ORDINANCE NO. 464 TO ALLOW ADDITION TO NON - CONFORMING BUILDING BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Grace Lutheran Church has made application to the City Council for a Con- ditional Use Permit under Section 6.07, C.5 of Zoning Ordinance No. 464 to allow an addition to a non - conforming building located at Fifth Avenue Southwest and Grove Street, having the following legal description: North half of Lot 4 and the East half of the South half of Lot 4, all in Black 54, townsite of Hutchinson, South half. The South half of the West half of Lot 4, also the North half of the East half of Lot 6, also the East half of Lot 5, excepting therefrom the West 10 feet of the South 50 feet of the North 75 feet of the East half of Lot 5, all in Block 54, South half of the City of Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Com- prehensive Plan. 3. The Council has determined that the proposed use will not be detrimental _to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above, contingent upon a time schedule be agreed up- on between the City and applicant for completion of a surfaced parking lot. Adopted by the City Council this 23rd day of September, 1980. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk M E M O R A N D U M DATE: September 18. 1980 TO: Hutchinson City Council -------------------------------- FROM: — — — Planning Commission SUBJECT: — — — Variance Request - "Grace Lutheran Church" Pursuant to Section 6.05, B.3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with request to the aforementioned request for variance. HISTORY On August 29, 1980 an application was submitted by Grace Lutheran Church requesting a variance for the reduction of a front yard setback from 25 feet to five (5) feet to allow the construction of an addition to the present structure. At the regular meeting on September 16, 1980 a public hearing-was held at which time no one was present objecting to this request. FINDINGS OF FACT 1. The required application was submitted with the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Friday, September 5, 1980. 3. A resolution passed by the City Council May 22, 1980 was reviewed granting this variance but since construction had not begun in six months a new variance is necessary. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a variance reducing front yard setback from 25 feet to five (5) be given. Res lly submitted, Don rickson, Chairman Hutchinson Planning Comm. q__4V- RESOLUTION NO. 6619 RESOLUTION GRANTING VARIANCE FROM SECTION 6.05, B.3 OF THE ZONING ORDINANCE NO. 464 FOR REDUCTION OF FRONT YARD SETBACK TO ALLOW CONSTRUCTION OF ADDITION TO PRESENT STRUCTURE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Grace Lutheran Church, Hutchinson, has applied for a variance from Section 6.05, B.3 of the Zoning Ordinance No. 464 for the reduction of a front yard setback from 25 feet to 5 feet to allow the construction of an addition to the present structure located at 440 Fifth Avenue Southwest, having the following legal description: North half of Lot 4 and East half of South half of Lot 4, all in Block 54, townsite of Hutchinson, South half; South half of West half of Lot 4, also the North half of East half of Lot 6, also the East half of Lot 5, excepting therefrom the West 10 feet of South 50 feet of North 75 feet of East half of Lot 5, all in Block 54, South half of City of Hutchinson 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be granted. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adjacent property, unreasonably in- crease the congestion in the public streets, increase the danger of fire, endanger the public safety, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are pe- culiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and enjoy- ment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. rnWrTJTS T0M The application for variance for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 23rd day of September, 1980. ATTEST: Ralph est un , Mayor Gary D. Plotz, City Clerk 9 -� M E M O R A N D U M DATE: — — — — Seetember 181 1980 — TO: Hutchinson City Council - - - - -- --------------- - - - - -- FROM: Planning Sommission — — — — — — — — — — — — — — — — — — — — — — — SUBJECT: Conditional Use Permit submitted by "Albrecht Oil C.o." Pursuant to Section 6.07, C.5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with respect to the aforementioned request for conditional use permit. HISTORY On September 3, 1980 an application for a conditional use permit request- ing permission to install a 15,000 gallon underground tank and the expan- sion of a pump island to a non - conforming building was submitted. This property is located at 2nd Avenue SE and Jefferson St. and is known as "Albrecht Oil Co." A public hearing was held on September 16, 1980 at which time no one was present objecting to this request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as pub- lished in the Hutchinson Leader on Friday, September 5, 1980. 3. Since this building is non - conforming to the present zoning, a conditional use permit is necessary. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted contingent upon the property owner agrees to placing all existing above ground storage tanks below ground by October 1, 1985. ec`tfnlly Mr. Don Erickson, Hutchinson Planning Commission n 9 -�c RESOLUTION NO. 6620 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07, C.5 OF ZONING ORDINANCE NO. 464 TO INSTALL 15,000 GALLON UNDERGROUND TANK AND EXPANSION OF PUMP ISLAND TO NON - CONFORMING BUILDING BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Albrecht Oil Co. of Hutchinson has made application to the City Council for a Conditional Use Permit under Section 6.07, C.5 of Zoning Ordinance No. 464 to in- stall a 15,000 gallon underground tank and the expansion of a pump island to a non- conforming building located at Second Avenue Southeast and Jefferson Street, havip:g the following legal description: Lot 8 and the west half of Lot 9 and 10 in the south half of City of Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Com- prehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious., - traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of -the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above, contingent upon the property owner agreeing to placing all existing above - ground storage tanks underground by October 1, 1985. Adopted by the City Council this 23rd day of September, 1980. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk M E M O R A N D U M DATE: September 18, 1980 --------- - - - - -- TO: — — — Hutchinson City Council FROM: — — — Planning Commission ------------------- - - - - -- SUBJECT: --- Amendment to Zoning Ordinance No. 464_ submitted by City Staff Pursuant to Section 6.06 C.1, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with respect to the aforementioned request. HISTORY City Staff set a public hearing for September 16, 1980 for the consideration of amending Ordinance No. 464 to comply with state and federal regulations concerning the flood plain district. FINDINGS OF FACT 1. All procedural requirements for an amendment to the zoning ordinance have been complied with. 2. Notice was published in the Hutchinson Leader on Friday, September 5, 1980. 3. The changes were deemed to be appropriate and in the best interests of the community. RECOMMENDATION It is the recommendation of the Planning Commission that the amendment to Zoning Ordinance No. 464 concerning the flood plain district be approved. Res ectfully submitte , Don E iccson, Chairman Hutchinson Planning Comm. q-&. :. ORDINANCE NO. 19/80 ORDINANCE AMENDING ZONING ORDINANCE NO. 464 CITY OF HUTCHINSON, MINNESOTA THE CITY OF HUTCHINSON DOES ORDAIN: Section 1. Zoning Ordinance No. 464 is hereby amended with the following addi- tions and deletions: .Section 4: DEFINITIONS FLOOD FRINGE: That portion of the flood plain outside of the floodway. (Amended 8- 18 -76)' Flood fringe is synonymous with the term "Floodwa fringe" used in the Flood Insurance Study for the City of Hutchinson. REGIONAL FLOOD, OR AS SOMETIMES REFERRED TO INTERMEDIATE REGIONAL FLOOD OR BASE FLOOD (Effective 10- 14 -80): A flood which is representative of large floods known to have occurred generally in Minnesota and reasonably characteristic of what can be expected to occur on an average frequency in the magnitude of the 100 year recurrence interval. (Amended 8- 18 -76) Section 6.02 ENFORCEMENT OFFICER H. Maintain a-record of the elevation of the first floor (including base- ment) of all new structures or additions to existing structures in the flood plain districts; and shall also maintain a record of the ele_vatii to which structures or additions to structures are floodproofed. (Effective 10- 14 -80) Section 6.OS VARIANCES (C)(7) 7. Prior to granting a Use Permit or processing an application for a Conditional Use Permit or Variance, the Zoning Administrator shall determine that the applicant has obtained all necessary State and Federal Permits. (Effective 10- 14 -80) Section 6.07 CONDITIONAL USES (A) A. Authority. The City Council may, after review and recommendation by the Planning Commission, grant a conditional use permit. 9 -G. -z- Within =a11 special rflood hazard areas (zones A. Al -30) all proposed construct ion /d:eyelopment, including placement of prefabricated build ings and mobile homes shall require permits pursuant to Section 7.01 and Section 8.11 of this Ordinance. In addition, the proposed site .shall to reasonably free from flooding and insaccordance with Section 7.Dl;of the Zoning Ordinance. (Effective 10- 14 -80) Zection '6:`07 CONDITIONAL USES (B) (5) (e) =('e): Flood proofing measures, Flood proofing measures shall.be designed :consi st;ent with the flood protection elevation for the particular area, _flood velocities, durations, rate or rise, hydrostatic and ,Thydrodynamic forces, and other factors associated with the regulatory flood. -Flood proofing measures shall be in accordance with the flood_ ,.proofing standards contained in the State Buildin Code. Building (Effective 10- 14 -80) The Board of Adjustment shall require that the applicant submit a plan or document certified by a registered professional engineer or architect that the flood proofing measures are consist - ent with the regulatory flood protection elevation and associated flood factors for the particular area. The flood proofing measures that may be required include, but are not limited to, the following: (1) AReherage -te= resist- €letat }ea -and- lateral - movement. Anchorage (including mobile homes) to prevent flotation and lateral movement. Section 6.07 CONDITIONAL USES (C)(3)(a)(5) (5) Specifications for building construction and materials, floodproofing, filling, dredging, grading, .channel improvement, storage of materials, water supply, and sanitary facilities. This floodproofing information must be certified by a Engineer /Architect pursuant to all floodproof- ing regulations. (Effective 10- 14 -80) Section 6.07 CONDITIONAL USES (C)(3)(d) (d) Prior to granting a Use Permit or processing an application for a Conditional Use Permit or Variance, the Zoning Administrator shall determine that the applicant has obtained all necessary State and Federal Permits. (Effective 10- 14 -80) w Ir -3- Section 7.14 MOBILE HOME PARK REQUIREMENTS Existixg- mebile- home - parks- shall =have- five - {5)- yea -Es- te- eenfeFm -to -these standards. Mobile home -parks shall meet the requirements of Section 8.11 Flood Plain Districts of this Zoning Ordinance. Section 8.01 - RULES FOR INTERPRETATION OF DISTRICT BOUNDARIES (8) Where- there -is- .question- as -te- the- leeatiea -ef- the- Fleed- Plain; -the- deteFmixatieR- will -be- based - upon -the- high - water- pre €ile -ef- the -Seuth Fe -Ek -ef- the -G -rew- River -as- -referred -in- this- erdixanee-- (Amended- 8- 18 -76) Where there is- question as to the location of the floodway or floodfringe boundary, the determination will be based upon the 100 -year flood profile and other-techinical information referenced in Section 8.11(B) of this ordinance. (Effective- 10- 14 -80) Section 8.11 FLOOD PLAIN DISTRICTS B. The - flood plain areas within the jurisdiction of this ordinance are hereby divided into two districts: Floodway (FW) and Flood Fringe (FF). The boundaries of these districts shall be as shown on the Official Zoning Map. Within these districts, all uses not allowed as permitted - uses or permissible as conditional uses shall be prohibited. Further- more, the information listed in - (1-3) below is hereby attached to and made a part of the Official Zoning Map of this Ordinance: (l) Fleeded -area- maps -for- the- Seuth- Ferk -ef- the -G -Few- Rive -r- at- Huteh}RsenT Minneseta;- as- eentained -in- the - Fleed- PlaiR- infermatieR- repent -for the- Gity- ef -Hut ehiRseR- prepared -by- the- U.,&- Gerp- ef- EngiaeeFs -iR April; -19�A- . (2) Nigh - water= pFefiles -fer -. the - South- Fork -ef- the -G -few- River; -whiEh ineludes- the- Regulatory- Fleed- PFeteetion- ElevatieR- FFefileT -at- HutehinseR;- Minneseta: {3) A- €iRal- dta €t -ef- the - proposed- Fleedway- and- Fleed- F�iRge- Bist�ists submitted -$y- the - Gity- ef- HRtehinsen -te- the - Department- ef- NatuFal Resexvees -on- duly- Ibs- l976.,- -Said -Map- was- appFeved- as- ameRded, eR- ApFil -1; -1976. The.Flood Insurance Study for the City of Htitchinson prepared by the Federal Insurance Administration dated May, 1980, and the Flood. Boundary and Floodway Maps and Flood Insurance Rate Maps therein. The Regulatory Flood Protection Elevation shall be an elevation no lower than one foot above the elevation of the regional flood plus any increases in flood elevation caused by encroachments on the flood vlain that result from designation of a floodway. (Effective 10- 14 -80) -4- Section 8.11 FLOOD PLAIN DISTRICTS (D)(3) 3. Standards for Floodway Conditional Uses _ All Uses. No structures (temporary or permanent), fill (including fill for roads and levees), deposit, obstruction, storage of materials or equipment, or other encroachments or uses may be allowed as Condit- ional Uses which, acting alone or in combination with existing-or anticipated future uses, unduly affects the capacity of the floodway or unduly increases flood heights in the base flood level. (Effective 10- 14 -80) Consideration of the effects of a proposed use shall be based on the reasonable assumption that there will be an equal degree of encroachment extending for a significant reach on both sides of the stream. In addition, all floodway Conditional Uses shall be subject _ to the standards contained in Section 6.07 (B)(3) and the following: standards.,(Section 8.11 (D)(3)(a -c). (a) Fill ( }). -ARy- Fitt- prepesed'- te- be- depesited -iR- the- fleedway- must -be- skewR -te- have - sere - beneficial- pxrpese -and- the- amexRt- thereof must-Ret-exeeed- that- Reeessary- te- aehi.eve- the- iRteRded -puF- pese--as-demexstrat.ed-by-a- plan - submitted -by- the- ewRer -shew- iRg- tire- uses -te- which- the- €illed -land- will -be -put- and -the- fiaal- dimeasieas -ef- the- prepesed- fill -er- ether - materials-, (2) Saeh -f ill - and - ether- materials- shall -be- protected- agaiRst -eresion -by -rip- rap;- vegetative- eever;- er- bxlkheadiag. (1) Any fill deposited-in the floodway shall be no more than the minimum amount necessary to'conduct a Conditional Use listed in Section 8.11(D)(2). Generally, fill shall be limited to that needed to grade or landscape-for that use and shall not in any way obstruct the flow of flood waters. (2) Spoil from dredging or sand -and gravel operations shall not be deposited in the floodway unless it can be done in accord - ance with (1) of this Section. (3) Fill shall be protected from erosion by vegetative cover. (Effective 10- 14 -80) Section 8.11 FLOOD PLAIN DISTRICTS (E)(2)(a) (a) Residences and Other Structures. Where existing streets or utilities are at elevations which make compliance with Section 8.11 (E)(1)(a) impractical or in other special circumstances the City Council may authorize other techniques €er- preteetien- of- resideRees of elevating -5- the first floor (including basements) above the regulatory flood pro- tection elevation provided that the residence is flood proofed in accordance with the State Building Code. Residential basements below the regulatory flood protection elevation may be authorized'if they are flood proofed to the FP -1 classification in accordance with the State Building Code. No floor or portion of a residence below the regulatory flood protection elevation may be used for human occupance. _Structures other than residences shall ordinarily be elevated on fill _ as provided in Section 81 IlE(1)(a), but may in special circumstances _ _ beJotfi_6 a elevated or protected as provided_ in Section 6.07B(5) to a point above the regulatory flood protection elevation. (Effective 10- 14 -80) Section 8.11 FLOOD PLAIN DISTRICTS (F) F. Mobile Homes And Mobile Home Parks 1. New mobile home parks and expansions to existing mobile home parks shall be subject to the provisions placed on subdivisions by Sect- ion 5.03 City of Hutchinson subdivision ordinance no. 466. 2. Mobile homes in existing mobile home parks that are located in flood plain districts are nonconforming uses and may be replaced only if in compliance with the following conditions: (a) The mobile home lies in the Flood Fringe District. (b) The mobile home is anchored with tiedowns that comply with requirements of Minnesota Regulations MoH 450. (c) The mobile home owner or renter is notified that the mobile home site lies in the flood plain and may be subject to flood- ing. (d) The mobile home park owner develops a flood ewer enc lan consistent with the time available after a flood warning. The plan shall be filed with and approved by the Planning rnmmiccinn_ 3. Individual mobile homes not located in mobile home parks may be permitted if allowed -by other applicable ordinances and if the comply with the provisions of Section 8.11 (E)(1)(b) of this Ordinance. sz Section 2. This Ordinance shall take effect upon its publication. Adopted by the City Council this 14th day of October, 1980. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk M E M O R A N D U M DATE: — — — — September 18, 1980 — TO: — — — Hutchinson City Council - ---------------- FROM: — Planning Commission— — — — — — — — — — — — — — — — — — — SUBJECT: Amendment to Subdivision Ordinance No. 466 - submitted by - -- City Stafr — — — — — — — — — — — — — — — — — — — — — — — Pursuant to Section 6.06 C.1, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with respect to the aforementioned request. HISTORY City Staff set a public hearing for September 16, 1980 for the consideration of amending Subdivision Ordinance No. 466 to comply with state and federal regulations concerning the flood plain district. FINDINGS OF FACT 1. All procedural requirements for an amendment to the zoning ordinance have been complied with. 2. Notice was published in the Hutchinson Leader on Friday, September 5, 1980. 3. The changes were deemed to be appropriate and in the best interests of the community. RECOMMENDATION It is the recommendation of the Planning Commission that the amendment to Subdivision Ordinance No. 466 concerning the flood plain district be approved. Res ly s pitted, Don Erickson, airman Hutchinson Planning Comm. q--ki ORDINANCE NO. 20/80 ORDINANCE AMENDING SECTION 5.03 OF SUBDIVISION ORDINANCE NO. 466 CITY OF HUTCHINSON, MINNESOTA THE CITY OF HUTCHINSON DOES ORDAIN: Section 1. Section 5.03 of Subdivision Ordinance No. 466 is hereby amended by adding the following: Section 5.03 LMD- SS$3E6 -T- -T8- POOR - DRAINAGE: DRAINAGE AND FLOOD HAZARD AREAS: . The right is reserved to disapprove any subdivision which is subject to poor drainage. However, if the subdivider agrees to make such improvements as will make the area safe for residential occupancy, the subdivision may be approved, subject however, to the approval of the Engineer.'. No land shall be subdivided which is held unsuitable by the City Council for reason of flooding, inadequate drainage, water supply or sewage treat- ment facilities. All lots within the flood plain districts shall contain a building site at or above the Regulatory Flood Protection Elevation. All subdivisions shall have water and sewage disposal facilities that comply with the provisions of this Ordinance and have road access both to the subdivision and to the individual building sites no lower than two feet below the Regulatory Flood Protection Elevation. Section 2. This Ordinance shall take effect upon its publication. Adopted by the City Council this 14th day of October, 1980. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk 9 -X) (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: September 22, 1980 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: LIQUOR STORE CLERK A full time liquor store clerk is needed at this time to fill a vacancy. As a result of recent interviews, it is the recommendation of the liquor store manager that Kendall Rekstad, 600 Dale Street, be hired. He would begin work on September 25 at Grade II, Step 5. Respectfully, copy: Chuck Nelson • (612) 879 -2311 yurr�' C1 T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCH/NSON, MINN. 55350 TO: Mayor and City Council FROM: Parks and Recreation Director DATE: September 22, 1980 SUBJECT: Additional Swimming Instructors I am recommending the foll6wing Swimming Instructors for T our swimming lessons, which begin-on October 4th. This position requires Red Cross Certification,and both instructors are certified as Water Safty Instructors. Rates are in accordance with the adapted pay schedule for temporary employees. Ellen Kammischke 31 Hassan $3.40 /hr. Karla McCue Apt. 102 Southview Terrace $3.40 /hr. cc: Hazel Sitz REGULAR COUNCIL MEETING WATER $ SEWER FUND *Crown Life Ins. Co. *Equitable LIfe Ass. Soc. *St. Paul Life Ins. Co. Blue Cross -Blue Shield Cash Drawer #4 Coast to Coast Store Consolidated Electric Co. Feed Rite Controls Inc. L $ P Supply Co. Finley Mix Mn. Valley Testing R.E. Mooney $ Associates State Treasurer, PERA Van Waters $ Rogers Water Products Mn. Bearing Co. GENERAL FUND *Met Center Michael $ Belinda Guetter Anthony $ Colleen Forcier Pro - Wrestling Promotion *Crown Life Ins. Co. Equitable Life Ass. Soc. St. Paul Life Ins. Co. Charles Bell Olga Kern Marilyn Schaffer Juleen Flaa Verna Anderson Miriam Miller DeLaine J. Rolfe Sedona Miller Margaret Sorenson Lillian M. Jorgenson Emma C. Lake Darleen Knigge Pat Kuester Doris Dagget Mary L. Drahos Evelyn Odegaard Geraldine Johnson Norma D. Schepers Mary Ann Price Lillias Gilhousen Mary J. Brummond Grace Kottke Mildred Nelson Rose Kadlec Rosetta Miller Bernice Erickson Fern Frank September 23, 1980 dental for sept. LTD ins. for Sept. life ins. for Sept. medical ins. for Oct. postage supplies repairs chemicals supplies seminar expenses water & sewage testing repairs pera contribution chemicals meter parts repairs 40 tickets - Sesame Street option money to purchase option money to purchase wrestling tickets sept. dental ins. sept. LTD ins. sept. life ins. voting machine servicing election judge election judge - election judge election judge election judge election judge election judge election judge election judge election judge election judge election judge election judge election judge election judge . election judge election judge election judge election judge election judge election judge election judge election judge election judge election judge election judge $ 79.02 35.33 44.79 268.20 5.35 3.24 101.46 353.42 31.00 62.52 508.00 4759.92 239.62 519.19 143.48 127.90 7282.44 200.00 100.00 100.00 5669.00 1382.12 556.03 585.90 149.50 37.00 29.00 34.00 33.00 36.00 33.00 33.00 33.00 33.00 33.00 32.00 32.00 32.00 32.00 32.00 32.00 32.00 32.00 32.00 33.00 33.00 33.00 33.00 33.00 31.00 31.00 11-a-- Of -2- Eldon Barkeim used armature $ 35.00 Larry Hermann court subpoena 14.56 Nancy Buss jail seminar 3.37 Marie Thurn jail seminar 28.71 Richard Waage expenses 44.00 Aims Media Inc. film for bike program- police 277.00 Betker Const. Inc. scaffold rental 15.00 Burns.Manor auction proceeds 330.93 Com. of Personnell a of cost of processing FICA 45.82 Charles C. Thomas Publisher brochure - police 15.95 Cluth $ U Joint repairs- street 389.60 Don Peterson weather stripping- airport 138.00 Dells Service Center Inc. de -icing salt- street 712.70 Fahey Sale Agency auction services 58.55 Hutch Schwinn Cyclery bike for rodeo - police 125.00 IAAI Mn. Chapter state dues -fire insp. 15.00 Les Linder bus to met center -rec. 118.00 Mini Biff 2 portable toilets -park 100.00 Superintendent of Documents 3 guidebooks 9.50 Tombstone Pizza supplies -arena 100.05 Community Education boiler license school- street 258.60 Eileen Torry seminar 47.49 Wayne Meece refund -rec. .5.00 Roy Clabo refund -rec. 5.00 LeRoy Reinert refund -rec. 7.00 Joes Sport Shop supplies -rec. 38.40 Imperial Bank payment on radio - police 2235.22 Am. Welding Supplies. supplies- street 15.57 Browns Greenhouse xmas tree -1979 13.95 Big Bear supplies- street 204.94 Browns Floral flowers 37.00 Blue Cross -Blue Shield oct. medical ins. 4397.31 CRS Associates prof. fees- 2276.10 Cash Drawer #4 supplies etc. 36.17 Coast to Coast supplies 52.46 Country Kitchen prisoners board - police 17.60 Crow River Press Inc. envelopes 189.00 Division of Boiler Inspection 3 licenses - street 18.00 Dostal & Oleson Oil Co. chemicals- street 9.25 Felskas Auto Machine repairs- park - cemetery 2551.93 S.A. Nies supplies- police -fire 49.88 Pamida film- police 62.90 HAVTI auction proceeds 995.62 Henkes Cafe prisoners lunches- police 55.05 Henrys Candy Co. supplies -arena 106.90 Hutch Hospital auction proceeds 44.36 Hutch Landscaping tree & stump removal 365.26 Hutch Telephone equipment rental -elm 437.50 Hutch Utilities auction proceeds 945.33 Ideal Shoe Shop banners -fire insp. 50.00 Internal Reve. Service penalty on excise tax - airport 4.39 Johnson Motor Co. repairs - police 15.08 Kohesk supplies- recreation 1971.69 Kjos Our Own Hardware supplies- 10.74 L $ P Supply Co. supplies -park 1.75 Leef Bros. street towels $ uniform rental 151.32 Logis computer charges 3412.07 r -3- L.N. Sickels Co. Madson Ins. AGency Miller Davis Co. Kenneth Merrill Miller Miller $ Mac Inc. Motorola Inc. Marilyn Swanson McGravey Coffee Inc. Ralph Neumann Dean O'Borsky Pitney Bowes Marlow Priebe The Patco Company Road Machinery Shopko State Treasurer Teply Equipment Inc. Uniforms Unlimited United Bldg. Centers Xerox Ziegler Inc. Ziemers West Central Ind. Inc. W.D. Enterprises James Schaefer Pamela J. Davis David Erlandson McLeod Co. Historical Society Co. Treasurer Mikes Pro Shop Keefe $ Schantzen HAVTI street materials- street $ 4953.48 airport liab. ins. 3035.00 election supplies 260.00 meeting expenses 25.22 repair of Bluff street bridge 756.00 monthly contract = police 218.25 coffee 6.$9 coffee - police 34.00 public works seminar 490.25 Natl' Chiefs seminar 255.37 meter rental 45.00 conference 11.52 repairs- street 1011.20 repairs- street 1005.04 supplies -eng. 20.63 PERA 3172.19 repairs -park 45.49 uniform -fire inspector - 136.85 supplies- street -cem. 23.10 contract payment 176.02 repairs- street 45.27 transit bd. meeting 9.30 supplies -eng. 54.00 repairs- street - police -fire ins. 555.84 pre -trial conference 5.70 reunf -rec. 15.00 damage pants 27.00 relocation costs 7490.00 dl fees for co. 107.50 supplies -rec. 659.70 abstract charges 47.50 work study students 1127.51 59,089.94 t -4- OFF STREET PARKING Charles Bell servicing meters $171.60 .BRIDGE FUND Braun Eng. Testing services $ 4176.18 MUNICIPAL LIOUOR STORE Ed Phillips $ Sons liquor $ wine $5303.50 Twin City Wine Co. liquor $ wine. 3430.45 ' Midwest Wine Co. wine 290.40 Old Peoria Co. liquor 4793.38 Griggs Cooper & Co. liquor, wine & mix 5616.00 Northland Beverages Inc. mix 233.20 Coca Cola Bottling Co. mix 367.50 Hutch Chamber of Commerce advertising 40.00 HUTCH Utilities electricity 466.68 $ 20,541.11 -2311 (612) 879 CITY OF HUTCHINSON WASHINGTON AVENUE WEST 37 VHUTCHINSON, MINN. 55350 September 18, 1980 TO: City Council FROM: City Engineer SUBJECT: Echo Drive Storm Sewer Project 79 -02 Construction Cost -- $45,759.40 City Cost---- - - - - -- 9,151.88 Total Cost--- - - - - -- $54,911.28 Private Property Assessment - $28,961.45 City Property and Street Right of Way Cost - $25,949.83 FOR YOUR INFORMATION The assessment cost factor of $0.05 was computed by dividing the construction cost by the total area served. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer Pv Hutchinson City Council City Hall Hutchinson, MN. Dear Sirs: e'N'L %415161? 16 9 o � ,c'o 0) SEP 190 N co cnv N ti N (D 400 %Alan St. Hutchinson, MN. 55350 September 11, 1980 FOR YOUR INFORMATION We would like to purchase the property that belongs to the City of Hutchinson, which adjoins our three (3) lots down at Stoney Point. The number of the lots are 20,21,22. We have spoken to Marlow Priebe inregard to this matter. If there -are any question$, he would be able to answer them for you. Hopefully, this request will be honored and we will hear from you in the very near future. Thank you. Sincerely, Elizabeth J. and Curtis D. Erickson (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M FOR YOUR INFORMATION DATE: September 19, 1980 TO: George Field, Fire Marshal FROM: Marilyn Swanson, Administrative Secretary -------------------------- - - - - -- SUBJECT: Locked Doors at High School This fall I began an evening class conducted through St. Cloud College and held at the Hutchinson High School. On Monday evening when I attended class, I was surprised to see that the front doors to the high school building were all chained and padlocked shut, with the exception of the one door left open for students to enter and exit. Some time ago we were informed by you that City Hall could no longer use a chain and padlock on the front door inasmuch as it was in violation of the fire code and the safety of occupants to exit in the event of fire in the building. There- fore, City Hall discontinued this practice. There are several different classes being held in the high school on Monday eve- nings in conjunction with the St. Cloud College education program, which is co- ordinated through the Community Education Department in Hutchinson. Also, earlier in the evening (6:00 -6:30 P.M.) there are still high school students around wait- ing for rides home following after - school activities. It seems to me that in the event of a fire, it would be impossible for all the occupants of the high school building to get out through only one open door. Isn't this in violation of the fire code? cc: Mayor and City Council Gary D. Plotz, City Administrator M. D. Schantzen, City Attorney HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY 133 Third Avenue S.W. • Hutchinson, Minnesota 55350 O EQUAL HOUSING OPPORTUNITY September 5, 1980 Telephone: (612) 587 -2168 TO: Board of Commissioners Hutchinson Housing & Redevelopment Authority FROM: Jean Lerberg Executive Director. Jean Lerberg FOR YOUR INFORMATION This letter will constitute formal notification to you of my intention to resign my position as Executive Director of the Housing Authority effective October 3, 1980- I ask that you immediately begin procedures for replacement. I will do everything possible to assist with a smooth . transition for my replacement until that date. The reason for this action is that our home in Hutchinson has been sold and I am going to move with my husband to the metropolitan area of Minneapolis. I thank you for the time and effort you have put into the operation of the Park Towers Project, and your assistance to me. Sincerely, VeanLerberg �` $ ' &D v TREE CITY USA s 218 North Main • HutchinSon, /,tinne,,ota 55350 • (612) 879 -6025 SeptembeA 17, 1980 FOR YOUR INFORMAT Hutchinson City Hatt 37 Washington Avenue W Hutchinson., MN 55350 Dearc Gary Ptotz I Wi6h to expAeds my sincere thanks JoA aU yours hetp and inteAest in ouA Aeeent MU E CAa6t6 Festi.vaL. This event has grown beyond ouA hoped and so many o6 the eva.Puati.ons 6AOm exhi.bi tou came back exeta imi.ng what a 6Aiendt y, warm community we have. AMough the tear iti.on 6Aom the ()td AkmoAy to the Civic AAena alas a .east minute decision, it egad a good one. Tit" city Saec U&j none nea ty j is ouA needs and keeps everyone toaetheA in ea -e of Agin. The pubt i c and exfiib i t_oA nezpond a was vent' pozit ive and we Aeat ize that this i.6 the tocati.on that must be pre- punned in the jutuAe. A speeiaC thanks to the pensonnee at the AAena, the city 6tAeet cAeLo joA moving tabtu and .indtatting ouA banner, the police depart- meat hetping with chocud contAot and recut ty and the city o66iciae6 who heep us woAk out the rough spots. OuA .intent Z& to provide an event to bAi.ng people to ouA community and thus acquaint them with the bene" and beauty os HutclUA4on. You have att heaped us do this. Thank you, Ct ce A. Colton Executive Vice PAed.ident rlutchinson Area ChambeA o6 Commerce CAC:mh ARBOR DAY HONORARY TRUSTEES STEWART UDALL Chairman Former Secretary of Interior R. MAX PETERSON Resource Chairman U.S. Forest Service Chid EDDIE ALBERT Entertainer JOHN C. ASHTON Vice President Burlington Northern Railroad DICK CAVETT Entertainer ED CLIFF Retired Chief, U.S. Forest Service ELSIE CUNNINGHAM Chairman, National Awards Committee, Office of Information, U.S. Forest Service MRS. EUGENE A. DAVIDSON Great - granddaughter of 1. Sterling Moron J. JAMES EXON U.S. Senator, Nebraska LADY BIRD JOHNSON Stonewall, Texas PAUL JOHNSON State and Private Forestry U.S. Forest Service RICHARD LEWIS Director of Forest Resources American Forest Institute JACK LORENZ Executive Director Izaak Walton League BILL LUCAS National Coordinator Forester GORDON MaCRAE Entertainer J. MICHAEL WCLOSKEY Executive Director Sierra Club _ MAXINE (Mrs. Frank) MORRISON Coordinator, National Awards Ceremonies JAMES C. OLSON President, Univ. of Missouri — Columbia MAYOR JOHN P: ROUSAMS President, National League of Cities CRAIG RUPP Regional Forester U.S. Forest Service CHARLES THONE Governor, State of Nebraska WILLIAM O. TOOHEY President. Travel Industry Assn. of America BOARD OF TRUSTEES STAN MATZKE President COL. ELLSWORTH MERKEL Vice President GEORGE PETER Secretary LAWRENCE ENERSEN Treastmer DALE BREE SENATOR CALVIN CARSTEN CHARLES CHACE MARVIN KNETT MRS. MARION WOODS DR. MITCHELL FERRILL Urban Forestry Chairman National Association of State Foresters ADVISORY COMMITTEE VERN LMNGSTON Chairman Emeritus 4 GREG SMITH Director of Marketing JOHN ROSENOW Executive Director The National Arbor Day FOLMdation Arbor Lodge 100, Nebraska City, Nebraska 68410 `L Dear Mayor: 91T?5,��� Ott sir JOHN ROSENOW N r - � Executive Director Administrative Offices: 7 tLe1 OD Suite 308, 411 So. 13th co ti Lincoln, Nebraska 68508 BY _ r0 (402) 474 -5655 ecg2�2 szszv September 9, 1980 FOR YOUR INFORMATION The National Arbor Day Foundation invites each community which has been named a Tree City USA to apply for recerti- fication for their 1980 urban forestry work. Renewing Tree City USA's which have been awarded entry signs and walnut plaques will receive 1980 emblems to add to the signs and plaques. New flags will also be presented. The Foundation has prepared a special recertification form for your use which requires less documentation than the original application. The new Tree City USA brochure which outlines the basics of urban forestry is also enclosed for your information. We have been picking up reports from throughout the nation of communities enjoying the benefits of improved urban forestry activities. As a past Tree City USA, your com- munity has known the advantages of caring for your trees. We look forward to your being recertified in 1980 to help you continue to maintain the-public's interest in your tree programs. As noted on the form, the deadline is December 31. If you have not yet notified your State Forester that you meet the standards in 1980, we urge you to make application using this form. If there is anything my office can do to assist please let me know. Best regard John Rosenow Executive Director JR/ dag Enclosures CC: State Forester's Office TREE CITY USA... the Greening of America NOTICE OF APPEAL FOR YOUR INFORMATION TO THE MYOR OF THE CITY OF HUTCHINSON: YOU ARE HEPF'BY PLACED ON NOTICE pursuant to Minnesota Statutes 429.01, that I am appealing and will file this Notice of Appeal with the District Court, the said appeal being from the Assessment levied by the City of Hutchinson in Project 79 -03 as it affects my property in the _ Hilltop Addition. Please comply with the Statute quoted above relative to the documents required by that Statute to be supplied to me. I am represented by Attorney W. B. Haas, and furnishing of the documents required by this Statute to him will suffice. Dated: September 15, 1980. NOTICE OF APPEAL TO THE MAYOR OF THE CITY OF HUTCHINSON: YOU ARE HEREBY PLACED ON NOTICE pursuant to Minnesota Statutes 429.01, that I am appealing and will file this Notice of Appeal with the District Court, the said appeal being from the Assessment levied by the city of Hutchinson in Project 79 -03 as it affects my property in the Hilltop Addition. Please comply with the Statute quoted above relative to the docirnents required by that Statute to be supplied to me. I am represented by Attorney W. B. Haas, and furnishing of the documents required by this Statute to him will suffice. Dated: September 15, 1980. �,' NOTICE OF APPEAL TO THE MAYOR OF THE CITY OF HUTCHINSON: YOU ARE HEREBY PLACED ON NOTICE pursuant to Minnesota Statutes 429.01, that I am appealing and will file this Notice of Appeal with the District Court, the said appeal being from the Assessment levied by the City of Hutchinson in Project 79 -03 as it affects my property in the Hilltop Addition. Please comply with the Statute quoted above relative to the documents required by that Statute to be supplied to me. I am represented' by Attorney W. B. Haas, and furnishing of the documents required by this Statute to him will suffice. Dated: September 15, 1980. 4 NOTICE OF APPEAL TO THE MAYOR OF THE CITY OF HUTCHINSON: YOU ARE HEREBY PLACED ON NOTICE pursuant to Minnesota Statutes 429.01, that I am appealing and will file this Notice of Appeal with the District Court, the said appeal being from the Assessment levied by the City of Hutchinson in Project 79 -03 as it affects my property in the Hilltop Addition. Please comply with the Statute quoted above relative to the documents required by that Statute to be supplied to me. I am represented by Attorney W. B. Haas, and furnishing of the documents required by this Statute to him will suffice. Dated: September 15, 1980. NOTICE OF APPEAL TO THE MAYOR OF THE CITY OF HUTCHINSON: YOU ARE HEREBY PLACED ON NOTICE pursuant to Minnesota Statutes 429.01, that I am appealing and will file this Notice of Appeal with the District Court, the said appeal being from the Assessment levied by the City of Hutchinson in Project 79 -03 as it affects my property in the Hilltop Addition. Please comply with the Statute quoted above relative to the documents required by that Statute to be supplied to me. I am represented by Attorney W. B. Haas, and furnishing of the documents required by this Statute to him will suffice. Dated: September 15, 1980- NOTICE OF APPEAL TO THE MAYOR OF THE CITY OF HUTCHINSON: YOU ARE HEREBY PLACED ON NOTICE pursuant to Minnesota Statutes 429.01, that I am appealing and will file this Notice of Appeal with the District Court, the said appeal being from the Assessment levied by the City of Hutchinson in Project 79 -03 as it affects my property in the Hilltop Addition. Please comply with the Statute quoted above relative to the documents required by that Statute to be supplied to me. I am represented by Attorney W. B. Haas, and furnishing of the documents required by this Statute to him will suffice. Dated: September 15, 1980. r C / ( JO& M=qu NOTICE OF APPEAL TO THE MAYOR OF THE CITY OF HUTCHINSON: YOU ARE HEREBY PLACED ON NOTICE pursuant to Minnesota Statutes 429.01, that I am appealing and will file this Notice of Appeal with the District Court, the said appeal being from the Assessment levied by the City of Hutchinson in Project 79 -03 as it affects my property in the Hilltop Addition. ~~ Please comply with the Statute quoted above relative to the documents required by that Statute to be supplied to me. I am represented by Attorney W. B. Haas, and furnishing of the documents required by this Statute to him will suffice. Dated: September 15, 1980. I - �-IN d -�Rw NOTICE OF APPEAL TO THE MAYOR OF THE CITY OF HUTCHINSON: YOU ARE HEREBY PLACED ON NOTICE pursuant to Minnesota Statutes 429.01, that I am appealing and will file this Notice of Appeal with the District Court, the said appeal being from the Assessment levied by the City of Hutchinson in Project 79 -03 as it affects my property in the Hilltop Addition. Please comply with the Statute quoted above relative to the documents required by that Statute to be supplied to me. I am represented by Attorney W. B. Baas, and furnishing of the documents required by this Statute to him will suffice. Dated: September 15, 1980. � f NOTICE OF APPEAL TO THE MAYOR OF THE CITY OF HUTCHINSON: YOU ARE HEREBY PLACED ON NOTICE pursuant to Minnesota Statutes 429.01, that I am appealing and will file this Notice of Appeal with the District Court, the said appeal being from the Assessment levied by the City of Hutchinson in Project 79 -03 as it affects my property in the Hilltop Addition. Please comply with the Statute quoted above relative to the documents required by that Statute to be supplied to me. I am represented" by Attorney W. B. Haas, and furnishing of the documents required by this Statute to him will suffice. Dated: September 15, 1980. r NOTICE OF APPEAL TO THE MAYOR OF THE CITY OF HUTCHINSON: YOU ARE HEREBY PLACED ON NOTICE pursuant= .to`Minnesota Statutes 429.01, that I am appealing and will file this Notice of Appeal with the District Court, the said appeal being from the Assessment levied by the City of Hutchinson in Project 79 -03 as it affects my property in the Hilltop Addition. Please comply with the Statute quoted above relative to the documents required by that Statute to be supplied to me. I am represented by Attorney W. B. Haas, and furnishing of.the documents required by this Statute to him will suffice. Dated: September 15, 1980. of As A NOTICE OF APPEAL TO THE MAYOR OF THE CITY OF HUTCHINSON: YOU ARE HEREBY PLACED ON NOTICE pursuant to Minnesota Statutes 429.01, that I am appealing and will file this Notice-of Appeal with the District Court, the said appeal being from the Assessment levied by the City of Hutchinson in Project 79 -03 as it affects my property in the Hilltop Addition. Please comply with the Statute quoted above relative to the documents required by that Statute to be supplied to me. I am represented by Attorney W. B. Haas, and furnishing of the documents required by this Statute to him will suffice. Dated: September 15, 1980. Say r September 9, 1980 R �A Q Mr. Gary Plotz City Administrator City Hall Hutchinson, MN 55350 Dear Gary: FOR YOUR INFOR I enclose a copy of plot showing lots 1, of Block 2 of Rolling Oaks which would be the lots west of the Happy Chef Restaurant. Lot 1 of Block by Larry Sorensen, whom I do not represent at this Lots 2 and 3 are owned by Dennis Albertson, whom I represent at this time. •Jaf`JMa,r tk 6o SEP o M Ll � V �+ai co ��C,' --�- ,vim 2 and 3 directly 2 is owned time, and do I would encourage the City of Hutchinson to look into the feasibility of purchasing these three lots. I feel the reasons are obvious in that it adjoins the scenic property presently owned by the City south of the state trail and would be a natural tie -in with the City's park system along the river. It occurs to me that this property, preserved in the hands of the City for either near -term use or posterity would benefit the City and the public forever. It, of course, would give the City access to its property and would be a perfect location for a park headquarters building with the bridge being there and the City would have the control of making it a pleasant entry into the City from the west on Highway.7 as, of course, that is the first spot people turn their heads to the south to view the river, bridge, etc. We all know the river flowing through this town is a unique asset that few towns can claim, especially since our river runs in such a manner that it is constantly in play, so to speak, and the City has done a magnificent job to date in acquiring and improving river property, all to its benefit. I have often felt that the corner now known Dale's Auto would have been a perfect spot for a touri: �cirJ �/i7�s� _- !r•��ru� �C�J. �J�rcAiir.Jr�r. •.�ftir�.fi -qtr .J.Jcp.�C • �6��� .>c�� -_ ON Mr. Gary Plotz Page Two September 9, 1980 information or Chamber of Commerce building as an entry to Hutchinson and each time a location like that disappears from the river it is most likely gone forever. The lots I speak of are being looked at by commercial establishments and I think the property and City would be best served by their acquiring and holding the lots for improvement. �7 Enc. u U a 00 !D CJ C rn Oi,f'' ? AC) CL .� 1, ?0 ' any CID �� r o `D0 Y hf i eD <7�b •� ° � G>NO�►y 11 Ao 0",- ,gym tb e al �vaj �� N zr v� c Or rr eb H - {, 9s 05 • � 1ii b 1 1 N -J N 1a 00 i 1 � i I 2 0 l 0 I � o t t I t � o d L 8 � Or, _.1. 0 !Z 6�' L gt3o� s , Fs 4° 'i i ry 1 r �I. i G y 7 � � lb T rt� i ;fF flN `� - eb H - {, 9s 05 • � 1ii b 1 1 N -J N 1a 00 i 1 � i I 2 0 l 0 I � o t t I t � o d L 8 � Or, _.1. 0 !Z 6�' L gt3o� s , Fs 4° 'i i ry 1 r �I. i G y � lb T rt� i ;fF flN `� - L,. � ►a r � r h � - lb Q. a O I CA a. ' ° l 4 7 ° o 17, eb H - {, 9s 05 • � 1ii b 1 1 N -J N 1a 00 i 1 � i I 2 0 l 0 I � o t t I t � o d L 8 � Or, _.1. 0 !Z 6�' L gt3o� s , Fs 4° 'i i ry 1 r �I. i c `C J J N O m ca h r-► �ro Zy ro .� r1 1 O h Mf '< _ O ro � Fr. • Zj n J C+ a N ►.� O O �► J m 2 . o CO 0 O o � N; ° N n Q N J Zr C` t G y r# lb i t r r h � - lb a O I a. ' ° l 4 7 ° o a c `C J J N O m ca h r-► �ro Zy ro .� r1 1 O h Mf '< _ O ro � Fr. • Zj n J C+ a N ►.� O O �► J m 2 . o CO 0 O o � N; ° N n Q N J Zr C` t