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cp12-23-1980 cHUTCH INSON CITY CALENDAR 40 WEEK OF December 21 TO December 27 1980 WEDNESDAY -24- Offices Close at 4:00 P.M. SUNDAY -21- MONDAY -22- THURSDAY -25- CHRISTMAS DAY TUESDAY -23- 7:30 P.M. - City Council Meetinj at City Hall FRIDAY SATURDAY -26- -27- jL U-' RISTAUmLIASI 0 6 AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 23, 1980 1. Call Meeting to Order - 7:30 P.M. //2. Invocation - Reverend Peter Ramstad ✓3. Consideration of Minutes - Regular Meeting of December 9, 1980 and Special Meeting of December 15, 1980 Action - Motion to approve - Motion to approve as amended 4. Public Hearing None 5. Communications, Requests and Petitions �a) Discussion on Documents for Developers Diversified Bonds Action - Motion to reject - Motion to waive reading and adopt Resolution Vb) Consideration of Request for Homer Pittman to Attend 25th Annual Institute for Building Officials January 21 -23, 1981 Action - Motion to approve - Motion to reject .V(c) Consideration of Appointment of John Horrocks to Crow River Regional Library Board Action - Motion to ratify appointment ✓(d) Consideration of Request for Snow Removal Permit by Donald Glas Action - Motion to reject - Motion to approve and issue permit 6. Resolutions and Ordinances Z(a) Resolution No. 6647 - Resolution Authorizing Release of Securities to First National Bank of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt 0 0 COUNCIL AGENDA DECEMBER 23, 1980 7. Reports of Officers, Boards and Commissions �(a) Monthly Financial Report - November 1980 Action - Order by Mayor received for filing ,/(b) Minutes of Hutchinson Planning Commission dated November 18, 1980 and Special Meeting dated November 24, 1980 Action - Order by Mayor received for filing �(c) Minutes of Hospital Board dated November 18, 1980 Action - Order by Mayor received for filing 8. Unfinished Business V�a) Report on Land Transfer to Lorraine A. Meyer by City Attorney (DEFERRED DECEMBER 9, 1980) Action - �(b) Consideration of Awarding Bid for Energy Management Micro- Processor Action - Motion to reject - Motion to award bid �c � 9. New Business (a) Consideration of Hiring Full -Time Police Dispatcher Action - Motion to reject - Motion to approve employment V(b) Consideration of Delinquent Water and Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuance of service ,(c) Consideration of Electro Watchman Contract for Water /Sewer Department's Alarm System Action - Motion to reject - Motion to enter into contract J (d) Consideration of Request for Rezoning Submitted by Frank Fay Realty with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive first reading of Ordinance and set second reading for January 13, 1981 -2- COUNCIL AGENDA DECEMBER 23, 1980 J(e) Consideration of Request for Conditional Use Permit Submitted by City of Hutchinson with favorable recommendation of Planning Commission with Contingency lAction - Motion to reject - Motion to waive reading and adopt Resolution J(f) Consideration of Request for Rezoning Submitted b City of y y Hutchinson with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive first reading of Ordinance and set second reading for January 13, 1981 J(g) Consideration of Reimbursement of General Fund from Tax Increment Bond Action - Motion to reject - Motion to approve reimbursement J(h) Consideration of Transferring Interest Earned from Water /Sewer Fund to General Fund Action - Motion to reject - Motion to approve transfer - Motion to waive reading and adopt Resolution J(i) Consideration of Transferring Funds from Public Site Trust Fund to Tax Increment Bond Fund Action - Motion to reject - Motion to approve transfer d(j) Consideration of Temporary Sala Adjustment for Homer Salary J P ittman Action - Motion to approve - Motion to reject J(k) Consideration of Adjusting Water and Sewer Rates Action - Motion to reject - Motion to waive first reading of Ordinance and set second reading for January 13, 1981. J(l) Consideration of Applications for Cigarette and Popcorn Stand Licenses Action - Motion to reject - Motion to approve and issue licenses J(m) Consideration of Airport Study - Runway Bearing Action - Motion to reject - Motion to approve work by TKDA J(n) Consideration of Century Avenue Street Improvement Action - Motion to reject - Motion to advertise for bids -3- y. r 0 6 COUNCIL AGENDA DECEMBER 23, 1980 J(o) Consideration of Purchase of Playground Equipment Action - Motion to approve - Motion to reject 10. Miscellaneous J(a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments J(a) Verified Claims I(b) Payment of 1980 Holdback to Clarence Simonowicz, CRS & Associates Action - Motion to reject - Motion to approve holdback payment from 1980 Tax Increment Bond Fund 12. Adjournment -4- 0 AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 23, 1980 "�3. Consideration of Minutes - Special Meeting of December 19, 1980 Action - Motion to approve - Motion to approve as amended 8. Unfinished Business '/�c) Consideration of Awarding Bid for 27,000 G.V.W. Truck for Street Department Action - Motion to reject - Motion to award bid 9. New Business �(p) Consideration of Replacement of Duplicator Action - Motion to reject - Motion to approve purchase J(q) Consideration of Permanent Status of Norman Wright Action - Motion to reject - Motion to approve permanent status Jr) Consideration of Part -Time Personnel at Civic Arena Action - Motion to reject - Motion to approve employment )(s). Consideration of Advertising for Bids for Hutchmobiles Action - Motion to reject - Motion to advertise for bids for February 6, 1981 at 2:00 P.M. • i MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 9, 1980 1. CALL TO ORDER The meeting was called to order by Mayor Westlund at 8:00 P.M., with the follow- ing members present: Aldermen Peterson, Gruenhagen and Beatty, in addition to Mayor Westlund. Absent: Alderman Lueneburg. Also present were: City Administrator Plotz, City Engineer Priebe, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend Peter Ramstad of the Vineyard United Methodist Church. 3. MINUTES The minutes of the Regular Meeting of November 25, 1980 and Special Meetings of December 2, 1980 and December 8, 1980 were approved as read upon motion by Alder- man Beatty, seconded by Alderman Gruenhagen and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR SNOW REMOVAL PERMIT: 1. RON HANSEN 2. HAROLD MOLLS Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Beatty and carried unanimously, to approve the applications and is- sue Snow Removal Permits to the above -named individuals. (b) CONSIDERATION OF REQUEST FOR CHRISTMAS TREE SALES PERMIT BY CHARLES PULKRABEK After discussion, it was moved by Alderman Peterson to approve and issue a Christmas Tree Sales Permit for Charles Pulkrabek. Seconded by Alderman Gruenhagen, the motion unanimously carried. (c) CONSIDERATION OF APPOINTMENT TO HOSPITAL BOARD OF DAVID DOELGER Mayor Westlund appointed David Doelger to the Hospital Board to complete the unexpired term of James Joyce, with a March, 1983 expiration. COUNCIL MINUTES DECEMBER 9, 1980 Alderman Gruenhagen moved to ratify the appointment of David Doelger to the Hospital Board. The motion was seconded by Alderman Beatty and carried unanimously. (d) CONSIDERATION OF REQUEST FOR 11ARLOW PRIEBE TO ATTEND CITY ENGINEERS ASSOCIATION ANNUAL CONFERENCE JANUARY 12-15,_1980 Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Beatty and unanimously carried, to approve Marlow Priebe attending the City Engineers Association Annual Conference. (e) PRESENTATION BY CLARENCE SIMONOWICZ ON PUBLIC WORKS CAPITAL I11PROVEMENZ POLICIES Consultant Clarence Simonowicz presented proposed Capital Improvement Poli- cies for the City of Hutchinson and reviewed the various areas in the capi- tal improvement program. He reported on the needs of the City and how the various items would be funded. It was his recommendation that the City.._ Council review the policy statements and either amend or adopt the policies at a future Council meeting. Mayor Westlund stated he would like the Council to hold a workshop with Mr. Simonowicz to discuss the Capital Improvement Policies in greater depth, and it was the consensus of the Council that a workshop be scheduled early in January, 1981. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 22/80 AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to waive the second reading and adopt Ordinance No. 611 en- titled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map. (b) RESOLUTION NO. 6644 - TRANSFERRING $15,000 FROM LIQUOR STORE TO GENERAL FUND After discussion, the motion was made by Alderman Beatty to waive reading and adopt Resolution No. 6644 entitled Transferring $15,000 from Liquor Store to General Fund. Seconded by Alderman Gruenhagen, the motion unanimously carried. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - NOVEMBER 1980 -2- 0 9 r COUNCIL MINUTES DECEMBER 9, 1980 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF PARK AND RECREATION BOARD DATED NOVEMBER 5, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF "SENIORS ACTIVITY CENTER" ADVISORY BOARD DATED NOVEMBER 4, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF TREE BOARD DATED NOVEMBER 18, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) COIISIDERATIOII OF AWARDING BIDS FOR FRONT-zE D' LOADER AND SELF POWERED SNOW- BLOWER (DEFERRED DECEMBER 2, 1980) Maintenance Operations Director Neumann reported on the bids received for the purchase of a front end loader and snow blower and the sale of a front end loader and snow blower. It was the recommendation of staff to award the following bids: Borchert - Ingersoll, Inc. $56,598.00 2,200.00 Borchert - Ingersoll, Inc. $41,114.00 Jerke Construction Co. $11,200.00 Terex 72 -21B Loader (with no trade) 20.5 x 25 12 -ply L -3 Tires Blanchet Model HS96 Snow Blower (with no trade) Sale of Loader & Blower It was reported that the financing for the acquisition of the equipment would be arranged, with payment of $30,000.00 to Borchert - Ingersoll upon receipt and acceptance of the loader. The balance would be paid upon re- ceipt of the remaining equipment and financing arrangements. The motion was made by Alderman Beatty to award bids for the front end loader and snow blower as recommended by staff and to authorize payment of $30,000.00 to Borchert - Ingersoll, with the balance paid by internal fi- nacing arrangements. Seconded by Alderman Gruenhagen, the motion carried unanimously. -3- COUNCIL MINUTES DECEMBER 9, 1980 Alderman Beatty moved to award the bid for the sale of the used loader and snow blower to Jerke Construction Co. in the amount of $11,200.00. The motion was seconded by Alderman Peterson and unanimously carried. (b) CONSIDERATION OF PRIORITY RATING FOR 1981 PROJECTS (DEFERRED NOVEMBER 25, 1980) City Engineer Priebe presented the proposed 1981 projects and pointed them out on a map. He further reported the League of Cities recommends that the assessment hearings be held prior to awarding the contract for the 1981 projects. The bids would be opened and held for 60 days prior to awarding, and the assessment rolls would be prepared and calculated for costs, based on the bids. A public hearing would then be held on the project assessments. City Engineer Priebe recommended setting the public hearing date for the 1981 projects for the second Council meeting in January, 1981.: It was the consensus of the Council to discuss the proposed projects at the workshop to be held in January, 1981. ' (c) REPORT ON LAND TRANSFER TO LORRAINE A. MEYER BY CITY ATTORNEY (DEFERRED NOVEMBER 25, 1980) This item was deferred until the next Council meeting. (d) CONSIDERATION OF AWARDING BIDS FOR DEMOLITION OF HOUSES AND GARAGE AT 126 AND 136 ADAMS STREET SOUTH City Administrator Plotz stated only one bid was received from Juul CW- tracting Co. for the demolition of the two houses and garage at 126 and 136 Adams Street South. The staff recommended approval of the demolition work with the City hauling the debris, as follows: House - 126 Adams Street South $500.00 House- 136 Adams Street South 500.00 Garage - 136 Adams Street South 100.00 It was pointed out that Kraus - Anderson, contractor for the new high rise, has requested permission to use the garage at 126 Adams Street South for storage purposes during construction. Upon completion of the project, they will remove the structure. After discussion, the motion was made by Alderman Beatty to approve the awarding of the above bids to Juul Contracting Co. for the two houses and garage at 126 and 136 Adams Street South. The motion was seconded by Ald- erman Peterson and carried unanimously. -4- i 0 COUNCIL MINUTES DECEMBER • 9, 19 80 9. NEW BUSINESS (a) CONSIDERATION-OF CEMETERY COSTS SURVEY The Director of Maintenance Services did a survey of cemetery costs and presented a new price structure for 1981. It was also his recommendation._ to add a $50.00 cost to each grave and set the amount aside in a perpetual care fund. The interest from this fund would defray the labor and upkeep costs of perpetual care of the cemetery. Following discussion, Alderman Gruenhagen moved to approve the recommended price structure for Hutchinson Oakland Cemetery and the additional charge of $50.00 to the cost of each grave for a perpetual care fund, contingent upon review by the City Attorney. The motion was seconded by Alderman Beatty and carried unanimously. (b) CONSIDERATION OF PERMANENT STATUS FOR MERLE MEECE After discussion, it was moved by Alderman Gruenhagen, seconded by Alderman Beatty and unanimously carried, to approve the permanent status of Merle Meece. (c) CONSIDERATION OF 1981 WAGE ADJUSTMENT City Administrator Plotz reported the 1981 wage adjustment would re- align the pay plan for a one time adjustment of 2 -1/2% in Grades I, II and III and a cost of living increase of 8% overall, effective the first pay period in 1981. The motion was made by Alderman Beatty to adopt the 1981 wage adjustment for a 2 -1/2% adjustment in Grades I, II and III and an 8% cost of living increase overall. Seconded by Alderman Peterson, the motion unanimously carried. (d) CONSIDERATION OF AMENDING PERSONNEL POLICY REGARDING VACATION BENEFITS It was recommended that the following change in personnel policy be put into effect on the employee anniversary dates after January 1, 1981 for vacation benefits: Present Policy 1 year - 10 days 10 years- 15 days 15 years- 20 days New Policy 1 year - 10 days 7 years- 15 days 12 years- 20 days It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to adopt the liberalized vacation policy. -5- mr COUNCIL MINUTES DECEMBER 9, 1980 (e) CONSIDERATION OF RCM PERFORMING MAXI ENERGY AUDITS FOR CITY City Administrator Plotz stated he had performed the mini- audits on build- ings for the City, but a professional would be required to do the maxi - audits. The firm of Rieke Carroll Muller Associates, Inc. submitted a proposal for this work at a total of $8,110.00. The audit of the Civic Arena would receive 100% state funding, and the other buildings would be under a 50/50 state - federal funding program, with the exception of the three buildings, namely City Hall, Park Garage and Airport Maintenance Hangar, which would receive 70% state funding and 30% cost to the City in the amount of $471.00. Following discussion, Alderman Peterson moved to authorize entering into a contract with RCM for the City Maxi Energy Audits. The motion was sec- onded by Alderman Beatty and unanimously carried. (f) CONSIDERATION OF PURCHASE OF DRINKING FOUNTAIN AND PARK BENCHES It was requested that authorization be given for the purchase of a new drink- ing fountain for Library Square from A.J. O'Conner Sales in the amount of $650.00 and for seven 8' wooden park benches from Gametime in the amount of $994.00. After discussion, the motion was made by Alderman Beatty to approve the pur- chase of a drinking fountain and seven park benches as recommended above.. Seconded by Alderman Gruenhagen, the motion carried unanimously. (g) CONSIDERATION OF 1981 OFFICERS FOR HUTCHINSON FIRE DEPARTMENT A list of the newly elected officers for the Hutchinson Fire Department was presented to the Council. Following discussion, it was moved by Alderman Beatty, seconded by Alderman Gruenhagen and unanimously carried, to approve the 1981 officers for the Hutchinson Fire Department. (h) CONSIDERATION OF IMPLEMENTING PURCHASING POLICY ON JANUARY 1, 1981 City Administrator Plotz reviewed the proposed purchasing policy and stated the following guidelines would be followed for the acquisition of all sup- plies and services necessary for use by the City: 1. Any item or service under $50.00 can be purchased by the head of the department as needed. 2. Items costing more than $50.00 must have a purchase order signed by the City Administrator or Accountant. 3. Items costing over $1,000.00 must first be approved by the City Coun- cil before purchase can be made. 0 -6- !r COUNCIL MINUTES DECEMBER 9, 1980 4. Emergency - A critical breakdown would be determined by the depart- ment head and emergency needs would be approved by the City Adminis- trator and Council member. The motion was made by Alderman Beatty to authorize implementing the pur- chasing;:.policy. Seconded by Alderman Gruenhagen, the motion:- carried unani- mously. It was moved by Alderman Beatty, seconded by Alderman Gruenhagen and unani- mously carried, to waive reading and adopt Resolution No. 6646 entitled Resolution Establishing Guidelines for Acquisition of Supplies and Services for City of Hutchinson. (i) CONSIDERATION OF SENDING SIDEWALK APRON NOTICES Maintenance Operations Director Neumann reported a survey had been taken of the condition of sidewalks in the City. As a result, six notices were mailed to property owners regarding the condition of their sidewalk and need for repair. There are approximately 300 more names to be contacted. After discussion, it was the consensus of the Council that_a question and answer session should be held with the contacted property owners to explain how the situation should be corrected and to establish some guidelines. It was recommended that this item be deferred until the next Council meeting to determine a meeting date. The motion was made by Alderman Beatty, seconded by Alderman Gruenhagen and carried unanimously, to defer this matter until the next Council meeting. (j) CONSIDERATION OF TAX INCREMENT BOND FUNDS City Administrator Plotz reported the tax increment bond closing will be held on Thursday of this week. Therefore, it will be necessary to establish two funds to administer the bond money, namely, the capital improvement fund and the debt service fund. After discussion, Alderman Gruenhagen moved to approve the mo -tax. increment bond funds. Seconded by Alderman Beatty, the motion unanimously carried. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty, to waive reading and adopt Resolution No. 6645 entitled Resolution Establishing Tax Increment Capital Improvement Fund and Tax Increment Debt Service Fund - 1980. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR -7- COUNCIL MINUTES DECEMBER 9, 1980 City Administrator Plotz stated the City had received a letter from J. E. Parranto, Inc. informing the City that their firm had officially terminated all efforts to develop the Library Square Plaza in Hutchinson. It was felt the poor financing climate made it impossible to complete the project. On December 12 and 13, 1980, the Minnesota Association of Planners will hold an Institute, with the City of Hutchinson presented as a case study. Mr. Plotz and Developer Kenneth Lever will be making the presentation. The Minnesota Municipal Board has informed the City there will be a confer- ence call meeting at 9:00 A.M. on December 15, 1980 regarding the Schmidt - bauer annexation. It was decided that the City Administrator, City Attorney and City Engineer would attend the meeting. The Coalition of Outstate Cities will meet at 10:00 A.M. on December 1 1980 in Northfield. City Administrator Plotz reported the City had received a letter from the City of Litchfield concerning a joint airport facility. He had sent a reply to Litchfield explaining Hutchinson's position and was awaiting a response. (b) COMMUNICATION FROM STREET DEPARTMENT FOR PURCHASE OF TRUCK Permission was requested to advertise for bids on a 27,500 G.V. truck with 5 -6 yard box with a reversible plow. This unit will replace two existing vehicles. The two used units would be auctioned off in the spring, alqy*g with several other units. It was recommended that bids be received on -,Re- cember 19, 1980 at 2:00 P.M. Following discussion, Alderman Gruenhagen moved to authorize advertising for bids for a 27,500 G.V. truck with 5 -6 yard box and reversible plow on December 19, 1980 at 2:00 P.M. The motion was seconded by Alderman Beatty and unanimously carried. (c) COMMUNICATION FROM CITY ENGINEER City Engineer Priebe suggested a discussion of the sidewalk policy should be held at the same time as the meeting is held with Consultant Clarence Simonowicz and to review the 1981 projects. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at 10:55 P.M. upon motion ` by Alderman Beath seconded by Alderman Peterson unanimously carried. -8- • • MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL MONDAY, DECEMBER 15, 1980 The special meeting was called to order by Alderman Peterson at 2:05 P.M. Present were: Mayor Westlund (arrived late) and Alderman Peterson. Absent: Aldermen Beatty, Gruenhagen and Lueneburg. Also present were: City Engineer Priebe and Hospital Ad- ministrator Philip Graves. The Notice of Advertisement for Bids, City of Hutchinson, for an energy management micro- processor was read. The following bids were opened: Computer Control Engineering Inc. Eden Prairie, Minnesota Johnson Controls Minneapolis, Minnesota Enercon Data Corporation Minneapolis, Minnesota Honeywell Minneapolis, Minnesota $25,992.00 33,600.00 43,254.00 23,979.00 or 12,842.00 Purchase Price + 554.00 Per Month for 5 Yrs. The bids were referred to the Hospital Board for.review and recommendation to the City Council. There being no further business, the meeting adjourned at 2:10 P.M. d e MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL FRIDAY, DECEMBER 19, 1980 The special meeting was called to order by Alderman Gruenhagen at 2 :00 P.M. with the following present: Alderman Gruenhagen, City Accountant Merrill and Maintenance Operations Director Neumann. Absent: Mayor Westlund, Alderman Beatty, Alderman Lueneburg and Alderman Peterson. Publication No. 2364, Invitation for Bids, City of Hutchinson, Purchase of A 27,000 Pound G.V.W. Truck, was read. The bids shown on the attached sheet were opened and read. The bids were referred to the staff for review and recommendation. There being no further business, the meeting adjourned at 2:15 P.M. r-, d� RIU 9'ARULATION CITY 01: MITCHINSON 1'IINCIIASL OF 271)011 POUND G.V.W. TRUCK bill OPLNING: ULCLMRER 19, 19110 J 9 ltAM BOX LOW IsIUDI;R YEAR CIUISSIS AMMIM' bit) TRUCK BID A�1c]iPlf B)D TOTAL 810 SURETY DELIVERY INC. IPMI furl Galion Viking 10% 7S - 100 Ilwy. 7 West Louisville 15IMI) $ 4,059.00 jIS,810.00 S 5,097.00 $24,966.00 Bid bond Days Hutchinson, X14 55350 Heil $ 3,394.00 $24,301.00 JOIV1 SON MOTOR CO., INC. 1979 International Galion Viking 10% Available Glencoe, M 55336 S 1824 See Truck Bid $19,598.00 $ 5,097.00 $24,695.00 Bid Bond Now Hell 12' Falls See Truck Bid $19,162.00 $ 4,989.00 $24,151.00 19tl) international Galion Viking S 1824 See Truck Bid $21,202.00 $ 5,097.00 $26,299.00 90 - 100 Heil 12' Falls Drys See Truck bid $20,766.00 $ 4,989.00 $25,755.00 ITLN CHEVROLET CO. 1979 Chevrolet Galion 12' Leo Certified 6701 brooklyn Blvd. C -70 $ 4,000.00 $14,800.00 $ 3,498.00 $22,298.00 Check 1 Week Brooklyn Center, M 10' Leo $2,230.00 55429 i 3,298.00 $22,098.00 WICEN CIIEVROLET 1981 Chevrolet 12' Falls 10% Ilwy. 7 East See Truck Bid $19,757.115 $ 4,989.00 $24,746.85 Bid Bond 3 -1 -1981 Ilutchinson, MN 55350 SWANKE MOTORS, INC. 1981 aic Galion Viking Bank Money 145 Washington Ave. E. C7DO42 See Truck Bid $18,671.75 $ 5,237.00 $23,908.75 Order 90 Days Hutchinson, 1,111 55350 $2,390.88 J 9 (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 December 16, 1980 TO: City Council FROM: Building $ Plumbing Inspector RE: 25th Annual Institute for Building Officials I request permission to attend the 25th Annual Institute for Building Officials on January 21st through January 23rd, at the Leamington Hotel in Minneapolis. The registration fee and meals are $70.00. This is a budgeted conference.to be paid from 1980 funds. Sincerely, CITY OF HUTCHINSON Homer Pittman Bldg. $ Plbg. Inspector Dv cc: Ken Roberta Pu#rhiusan Publir ?:ibrarg Hutchinson, Minnesota 55350 m 0FC 1980 N December 15, 1980 -_ R �� N cD s BY ,o �£ocu sZL29'L Hutchinson City Council City Hall Hutchinson, Mn. 55350 Attention: Ralph Westlund, Mayor Gentlemen: The library board recommends the appointment of John Horrocks to serve as a director from the City of Hutchinson on the Crow River Regional Library Board. He will replace Ralph W. Bergstrom whose term is expiring. Very truly yours, HUTCHINSON PUBLIC LIBRARY BOARD fW. Bergstrom President RWB:bcw FOR YOUR INFORMATIO the libr.-iry boird met on December 11, 1920, with the followinr members present: ;7 1'Ie minutes of the i)revious i-etin- were read an(i a-,)-rovee. L c r:, t 7 ry/ 0 0 0 0 No, 293—APPIkation for Permit- General Fors. KlUer-DaTio Co.. MInDeapolls APPLICATION FOR—Suaw.jYMAL --- PERMIT • To the . . ....... CITY the-- .................... ._........_._...._...._......in the County of MCLEOD .......... : ............. . ...... State of Minnesota: The undersif ned owner whose address is._. .._----------------- ._..._ - - - -- - - . ... ......... ,ppu,. for . permit to.RLDW SNOW WITH . ............... ....... upon that certain tract of land described as follows: Lot ......................................... . .... ; Block............_... ..............................; plator addition ............................................................................................. ; addres s.............._. ............................_._ _... _- -- - - ------- - --------- ; which if of the following size, and area; width....._......._ .. . ..... ..........................feet; zenffth. ......----- ...._......................•... feet; area .................. WITHIN ... THE... CITY ... . ............. . ............ ------ .. ........ ; and hereby agrees that, in case such permit is (ranted, that all work which SWI be done and all materials which shall be used shall comply with the plans and specifications therefor herewith submitted and with all the ordinances of said ........... CITY ... OF ... HUTCHINSON ...... ........ .............................. .... . . . . . . . ........................... applicable thereto. .applicant further agrees to pay fees or assessments at the time and in the amounts specified as follows: - - - --- -------- SI-00 ------ . ..................... ......... a!;' ...........+.i .............. ....... f4......................... . .................................... .................. .. ................ ......................... Owner / -- J" RESOLUTION NO. 6647 RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA WHEREAS, the First National Bank of Hutchinson, a duly designated depository of the City, has requested the release of the following securities: PLEDGE AGREEMENT NO. 36579 ISD 4196, Rosemount, MN School Bldg. Bond (dated 01/01/69) 5.20% 1 -1 -81 $20,000.00 which have heretofore been pledged as collateral security for the account of the City with such depository, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Treasurer is hereby authorized to release and return to said depository the securities requested by the First National Bank of Hutchinson, Minnesota. Adopted by the City Council this 23rd day of December, 1980. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk —'.. s REVENUE REPORT D.�scriI) ti_on GENERAL FUND TAXES LICENSES 0ERMITS & FEES INTER - GOVERNMENT REVENUE C1iARGES FOR SERVICES FINES & FORFEITS MISCELLANEOUS REVENUE CONTRIBUTIONS FROM OTHER FUNDS R1111VENUE FOR OTHER AGENCIES I* WATER & SEWER UTILITIES CITY OF HUTCHINSON ` FINANCIAL REPORT FOR NOVEMBER, 1980 Current Adopted Year to Month Budget Date Amount $0,000,000.00 $0,000,000.00 $0,000,000.00 Remaining Balance $0,000,000.00 Percentage Used 62,930.81 $ 691,100.00 645,421.23 45,678.77 93.4% 473,175.00' 237,956.80 235,218.20 50.3% __ 11,030.00 10,394.00 636.00 94.2% 16,378.10 34,000.00 44,857.21 (10,857.21) 131.9% 91,526.26 997,514.00 968,124.94 29,389.06 97.1% 9,709.70 278,095.00 244,354.73 33,740.27 87.9% 2,417.50 23,000.00 23,489.81 (489.81) 102.1% 2,066.22 131,740.00 159,636.04 (27,896.04) 121.2% 10,000.00 351,000.00 252,504.00 98,496.00 71.9% 3,456.96 550.00 3,879.06 (3,329.06) 705.3% 131,4/.2.3U $2,300,104.00 1,945,196.59 354,907.41 84.6% 62,930.81 $ 691,100.00 645,421.23 45,678.77 93.4% CITY OF HUTCHINSON FINANCIAL REPORT FOR NOVF.MRF.R, 1980 EXPENSE REPORT Current Adopted Year To Remaining Percentage Month Budget Date Amount Balance Used Description $0,000,000.00 $0,000,000.00 $0,000,000.00 $0,000,000.00 $ GENERAL FUND 1,999.43 25,162.00 24,017.33 1,144.67 95.5% MAYOR & COUNCIL 3,801.28 47,510.00 44,006.92 3,503.08 92.6% ADMINISTRATIVE ASSISTANT 500.74 7,615.00 7,968.75 (353.75) 104.6% ELECTIONS OITY 4,971.05 151,792.00 129,211.98 22,580.02 85.1% CLERK 2,147.51 37,063.00 31,104.10 5,958.90 83.9% MOTOR VEHICLE 7,114.50 14,300.00 14,229.00 71.00 99.5% ASSESSING 1,209.85 19,190.00 18,078.43 1,111.57 94.2% LEGAL 374.68 2,850.00 1,388.42 1,461.58 48.7% PLANNING 1,899.18 30,462.00 28,593.34 1,868.66 93.9% CITY HALL 766.13 22,255.00 18,883.01 3,371.99 84.8% OLD ARMORY 38,796.74 424,948.00 415,718.25 9,229.75 97.8 POLICE DEPT. *;'IRE DEPT. 732.28 60,950.00 30,032.13 30,917.87 49.3% 598.80 21,439.00 13,893.93 7,545.07 64.8% COMMUNITY SERVICE OFFICER 3,058.82 54,008.00 46,036.90 7,971.10 85.2% PROTECTIVE INSPECTIONS 1,600.00 37.00 1,563.00 2.3% CIVIL DEFENSE -- 250.00 00 SAFETY COUNCIL 250.00 2,087.18 27,307.00 24,029.08 3,277.92 88.0% FIRE MARSHALL 8,418.14 114,130.00 107,757.17 6,372.83 94.4% ENGINEEF2ING %EXPENSE REPORT CONTINUED Description STREETS & ALLEYS MAINTENANCE ACCOUNT CONSERVATION OF HEALTH LIBRARY RECREATION CIVIC ARENA PARK DEPARTMENT CEME'PERY DOWNTOWN DEVELOPMENT LAWCON DEBT SERVICE AIRPORT TRANSIT UNALLOCATED GENERAL EXPENSE HRA WATER & SEWER FUND WATER & SEWER OPERATIONS - ADM. WATER PLANT OPERATIONS SEWER PLANT OPERATIONS Current _ Month $0,000,000.00 52,084.36 2,025.09 00 369.85 4,042.77 1,605.52 12,246.31 937.79 2,080.28 7,130.12 (427.74) 3,277.23 3,286.34 $169,562.99 45,611.88 1,276.80 5,418.91 $52,307.59 Adopted Budget $0,000,000.00 269,021.00 64,100.00 300.00 43,179.00 107,401.00 62,781.00 216,737.00 25,449.00 10,600.00 100.00 34,355.00 68,630.00 43,064.00 291,556.00 00.00 $2,300,204.00 `Year To Date Amount $0,000,000.00 311,099.97 60,425.66 00 42,480.05 84,539.72 68,916.14 239,056.52 26,849.47 15,696.55 223,283.92 26.621,69 62,212.70 39,700.83 180,133.57 23,205.07 $2,359,218.64 695,811.00 500,088.96 114,400.00 78,541.93 123,800.00 153,259.82 $ 934,011.00 $ 731,890.71 Remaining Balance $0,000,000.00 (42,078.97) 3,674.34 300.00 698.91 22,861.28 (6,135.14) (22,319.52) (1,400.47) (5,096.55) (223,183.92) 7,733.31 6,417.30 3,363.17 111,422.43 23,205.07 $(59,114.04) 195,722.04 35,858.07 29,459.82 $202,120.29 Percentage Used 115.60 94.3% 98.4% 78.7% 109.8% 110.3% 105.5% 148.1% 283.9% 77.5% 90.6% 92.2% 61.8% 999.9% 102.6% 71.9% 68.7% 123.8% 78.4% • 1. CALL TO ORDER MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, November 18, 1980 The regular meeting of the Hutchinson Planning Commission was called to order by Chairman Don Erickson at 7:30 P.M. with the following mem- bers being present: Bill Backen, Roland Ebent, Larry Romo, Clint Tracy and Elsa Young, in addition to Chairman Don Erickson. Absent was Ted Beatty. Also attending were City Administrator, Gary Plotz and Director of Engineering, Marlow Priebe. 2. MINUTES The minutes of the regular meeting of September 16, 1980 were unani- mously approved on motion by Clint Tracy and seconded by Elsa Young. 3. PUBLIC HEARING (a) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY "ORVILLE MARTIN" Chairman Don Erickson opened the hearing at 7:31 P.M. with the reading of ,publication-4 2356 as` published in the Hutchinson Leader on Friday, November 7, 1980. Mr. Plotz explained the request of Mr. Orville Martin to add a 6' x 15' addition tom non - conforming structure. No one was present opposing the request. On motion by Bill Backen, the hearing was closed at 7:35 P.M. Seconded by Clint Tracy, the motion unanimously carried. Mr. Bill Backen then made a motion to recommend approval to the City Council of this request for a conditional use permit. Sec- onded by Larry Romo, the motion carried unanimously. 4. OLD BUSINESS None 5. NEW BUSINESS (a) SELECTION OF VICE - CHAIRMAN Elsa Young made a motion to nominate Bill Backen for vice- chair- man. Clint Tracy then seconded the motion. Following discussion, a motion was made by Elsa Young to cast a unanimous vote for Bill Backen as vice - chairman. Seconded by Roland Ebent, the motion carried unanimously. Hutchinson Planning Commission Nov. 18, 1980 Page 2 Mr. Bill Backen requested background information on a copy of the letter in -the packet sent to Mr. Curtis Sauer which stated his ap- plication for a conditional use permit requesting permission for the installation of a 12' x 25' sign was returned to him. Mr. Plotz explained our zoning ordinance does not permit this type of sign in that zone. Mr. Priebe then explained since this request, there has been a re- quest for rezoning in that same area and if that would take place, the applicant could reapply. After discussion, the Commission felt the wording on this subject in the ordinance was not very clear and therefore they requested Mr. Plotz and Mr. Priebe get together and rewrite this section and present it to them at the special meeting scheduled for Monday, November 24, 190 6. ADJOURNMENT There being no further business to come before the Board at this time, the meeting adjourned at 7:54 P.M. on motion by Elsa Young and sec- onded by Clint Tracy. The motion carried unanimously. • i MINUTES SPECIAL PLANNING COMMISSION MEETING MONDAY, NOVEMBER 24, 1980 The Special Meeting of the Planning Commission was called to order by Chair- man Don Erickson at 12:09 P.M. with the following members being present: Ted Beatty, Roland Ebent, Larry Romo, Clint Tracy and Elsa Young in addition to Chairman Erickson. Absent: Bill Backen. PUBLIC HEARING CONSIDERATION OF REQUEST FOR REZONING FROM R -2 TO C -3 SUBMITTED BY THE CITY OF HUTCHINSON Chairman Don Erickson opened the hearing at 12:10 P.M. with the read- ing of publication #2357 as published in the Hutchinson Leader on Wednesday, November 12, 1980. Mrs. Guetters, 16 Franklin, spoke stating she was in opposition to this commercial zoning. She felt there is too much commercial zoning already. Her home is zoned commercial and if it were to burn she was told she couldn't rebuild yet the people who are residential can re- build. She didn't feel this was fair. She then questioned why they have parking meters if the City is going to have so many parking lots. Chairman Erickson explained the meters were to control the parking so employees wouldn't use the spaces sur- rounding the businesses. Mr. Romo questioned where the driveway to the lot would be located. Since no one from the staff was_ present, this was not resolved. How- ever, Mr. Beatty stated this was going to be used for overflow park- ing so the alley would probably be used. Discussion followed on the type of base that would be used. It was determined because of it being so late in the season, it would be probably temporarily graveled. On motion by Clint Tracy, the hearing was closed at 12:17 A.M. Sec- onded by Ted Beatty the motion unanimously carried. Mr. Ted Beatty then made a motion to recommend approval to the City Council the request to rezone Lot 6, Block 11, South 1/2 City of Hutchinson from R -2, Multiple Family Residence District, to C -3, Central Commercial District. Seconded by Clint Tracy, the motion carried unanimously. There being no further business to come before the Commission at this time, the meeting adjourned at 12:20 A.M. on motion by Ted Beatty and seconded by Elsa Young. The motion unanimously carried. '7- .f • • HiTTC 14SON OOPMUNITY HOSPITAL REGULAR BOARD OF DIRECTORS MEETING November 18, 1980 5:23 PM - Small Conference Room Present: Rollie Balke, Vice President; Norah Pollan, Secretary; Ken Gruenhagen, Trustee; Virgil Goebel., Trustee; Joan Ewald, Trustee; Rev. David Natwick, Trustee Absent: Jim Joyce, President; Dr. Cris Remucal, Chief of Staff Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator; Dr. George Gordon, Secretary- Medical Staff; Dr. Thomas Kleiri auf, Medical Staff 11mber; Doug O1manson, Third Year Medical Student The meeting was called to order by Vice President Balke at 5:23 PM. Minutes of Past Meet nRS: Notion by Mullen to accept the regular board of directors minutes of October 21, 1980. Notion was. seconded by Natwick. All were in favor. Notion passed. Statistical Report: The statistical report was presented by Graves. The increase in occupancy as compared to the previous month was noted. Medical service areas were highlighted. Accounts Payable- Notion was made by Natwick to approve and authorize for payment t�fie attached listing of accounts payable and cash disbursements in the - amount of $448,272.17. Motion was seconded by PLullan. All were in favor. Potion passed. Financial Statements: Financial statements were presented by Graves and Rosenow. Natural expense catagories were recapped. Substantial variances -in.the salary category were discussed. No other unusual comments were made. Medical Staff Meeting Minutes: The Medical Staff Meeting minutes were discussed. No unusual-comments were ua e. Director and Assistant Director of Nursing Report: These reports were discussed. No unusual items were mentioned. Director of Petal Health Unit Re ort: The report was discussed and no unusual comments were ma e. Auxiliary Meeting Minutes: The minutes were presented and no unusual conments were made. New Business: A. Isolette: Graves presented a recommendation from the staff to purchase a new isolette for use in the hospital's nursery. Following discussion: Potion was made by Natwick to authorize the hospital administrator to purchase a new Ohio Isolette with fold -down hood at a cost of $3,348 from International Medical Equipment Company. Motion was seconded by Mullen. All were in favor. Motion passed. B. Television Sets: The hospital board discussed their past calmittment to replace the black and white television sets on a gradual basis. Following discussion: Notion was made by Natwick to request approval of the City Council to purchase 15 color television sets from GTE Sylvania at a cost of approximately $5,300. liotion was seconded by Gruenhagen. All were in favor. Nbtion passed. C. IBM DTrp�!n �t_er: Graves presented a proposal to purchase an IBM Electronic Fbel 15 typewriter for use in the administrative area. An additional analysis from the staff was also presented. Following discussion: Notion was made by Gruenhagen to authorize the hospital administrator to purchase an IBM Electronic Nbdel 75 typewriter in the amount of $1,867.50. Motion was seconded by Ewald. All were in favor. Notion passed. D. Borg-Warner Beds: An analysis to replace 5 high -low beds with electric Borg -:. Warner beds was presented. It has been the intent of the board of directors to replace all manual beds in the organization with electric. Following discussion: '_r Nbtion was made by Natwick to request approval of the City Council to purchase 5 Borg -Warner beds with attachments at a cost of approximately $6,000. Notion was seconded by Ewald. All were in favor. Motion passed. E. Bereavement Policy: An amendment to the bereavement policy that allowed one- day leave to attend the funeral for the death of a brother or sister was discussed Following discussion: lbtion was made by Gruenhagen to amend the bereavement policy to include brothers and sisters for one -day funeral leave. rbtion was seconded by Goebel. Four board members voted for the amendment, one board member voted against the amendment, and the vice president abstained. Tbtion passed. F. Staff Application from Dr. Martin Lipschultz: An application for Dr. Martin Lipschultz to the consultant Medical S was presented with a recommendation from the Medical Staff's Executive Committee. Following discussion: rbtion was made by Natwick to grant privileges on the Consulting Medical Staff to Martin Lipschultz, Pathologist, per recommendation of the Executive Committee of the Medical Staff. Notion was seconded by Ewald. All were in favor. notion passed. G. Energy Conputer: Graves notified the Board that the hospital energy grant application was approved. Funds have been caTuitted to the hospital for energy conservation matters in the amount of $34,690. Approximately $19,000 of those dollars have been camd -tted for an energy computer. Because a price increase has. been debated, by manufacturers in January, a recommendation was made to expedite the process of purchasing this computer. Following discussion: 1-btion by NaLivick to request approval, from the City Council to bid m-i energy conputer as specified in the grant application. Motion was ` NO seconded be R,aa All were in favor. rbtion sed. • • H. Bull et: The operational budget was presented. An analysis of charge increases for tie spital and cariparative surrounding hospitals was discussed. Comments were made regarding the sizable increase. The majority of increase was.noted to be in the salary and employee benefits category. Following discussion: Notion was made by Goebel to approve the hospital operational budget and to implement the charge increases as outlined on the budget format effective January 1, 1981. Nbtion was seconded by Natwick. All were in favor. Notion passed. I. Long Range PlarminMeetin_ A joint meeting between the hospital board and the long -range planning s bcomnittee will be set for sometime in January. A joint meeting with the Glencoe Hospital Board of Directors was scheduled at 6:30 PM. Because of the - length of the present agenda, the new business was not finished. Following discussion: Notion made by Natwick to table the new business items of consideration for family dental insurance and the PSQCM letter of resolution and patient grievances until the December meeting. Notion was made by Natwick to adjourn the meeting. Motion was seconded by Goebel. All were in favor. Notion passed. Meeting was adjourned at 6:25 PM. Respectfully submitted, t Philip G Graves Norah Mullan Administrator Secretary Recording Secretary PGG:lkz f 0.. (612) 879 -2311 CI T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 December 22, 1980 TO: FROM: City Council City Engineer SUBJECT: Truck Purchase Street Department Bids were received on Friday, December 19th for a 27,000 Pound G.V.W. Truck with Box and Snow Plow. It is recommended that the bid from Swanke Motors, Inc. be approved as follows: 1981 GMC - C7D042 Truck with a Galion Box - $18,923.75 1981 - 10' Viking reversible Snow Plow without lights - $ 5,097.00 TOTAL---------------- - - - - -- $24,020.75 Sincerely, CITY OF HUTCHINSON i 4 , - Ze Marlow V. Priebe City Engineer Pv cc: Ken Merrill There is money available in the budget for this purchase. Zti n th Merrill City Accountant G DATE December 15, 1980 POLICE DEPARTMENT MEMORANDUM TO. Mayor and City Council FROM: Chief Dean M. O'Borsky SUBJECT: Hiring Dispatcher We have hired Carol Schmidtbauer as a full -time Dispatcher. I recommend that she begin at Grade 3, Step 1. q- W, (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: December 23, 1980 TO: Mayor and City Council -------------------------------- FROM: Water Billing Clerk SUBJECT: Delinquent Water Accounts -------------------------- - - - - -- 01- 0570 -0 -00 04- 0290 -0 -00 Treinen Buschel, Inc. Roger Voss *37 Monroe St. S. 510 Monroe St. S. Box 98 $52.19 $50.83 Paid $35.00 on 12- 22 -80; will pay balance in two weeks. 0 - 0645 -2 -00 Tra E Inc. 04- 0415 -0 -00 Secossan Patricia A. Anderson Juli e K 215 Monroe St. S. Bo $39.09 $ 57.02 04- 0600 -1 -00 03- 1150 -1 -00 Tom Christensen William Lueck 336 Erie St. S. 346 Adams St. S. $33.60 $68.19 04- 0675 -0 -00 04- 0110 -2 -00 Bondex, Inc. Bernard Loeffler 115 Erie St. *405 Adams St. S. $27.50 3198 Hillridge Dr. St. Paul, MN 55121 04- 0850 -5 -00 $21.22 Fahey Sales *546 Fourth Ave. S.E. 04- 0220 -1 -00 1115 Highway 7 West Gerald Elliott $46.26 590 Monroe St. S. $162.56 04- 0855 -7 -00 Fahey Sales 04- 0265 -0 -00 *406 Huron St. James Deragon 1115 Highway 7 West 540 Monroe St. S. $39.96 $81.23 q-,Jl-. DECEMBER DELINQUENT LIST CONTINUED 04- 1105 -1 -00 Robert Wolford *646 Second Ave. S.E. 914 Neal Ave. $27.74 12- 0170 -0 -00 Jerry Carrigan 15 Fifth Ave. N.E. $111.03 12- 1037 -0 -00 Arctic Refrigeration 173 Fifth Ave. N.E. $15.25 12- 1070 -1 -00 Michael Hinde 566 Bluff St. $9.57 12- 1165 -0 -00 Ronnie Telecky 607 Bluff St. $73.73 Received postdated check for $35.00 (12- 26 -80); promised balance of $38.73 on 1 -2 -81 *Service Address 15- 0188 -0 -00 Gary Aanderude 420 Connecticut St. $55.21 15- 0197 -0 -00 Michael Stewart 400 Connecticut St. $54.20 Received postdated check for $54.20 (12- 26 -80) 16- 0560 -1 -00 Miles Willhite 136 Eleventh Ave. N.E. $105.76 Paid $50.00 on 12- 23-80; will pay balance on 12- 26 -80. 27- 0150 -5 -00 Sharon Sauter 877 Main St. N. $41.37 Recommend water be discontinued on Monday, December 29, 1980 at 12:00 Noon on all the above except where otherwise noted. 0 M E M O R A N D U M DATE: --December 12, 1980 — ------ - - - - — — TO: Mayor and City Council -------------------------- - - - - -- FROM: Kenneth B. Merrill, City Accountant — — — — — — — — — — — — — — SUBJECT: Electra Watchman Contract - Water /Sewer Department -------------------------- - - - - -- The previously requested and approved alarm system has been installed for the lift stations, water plant and sewage plant for the City. It would be requested to enter into a contract with Electro Watchman due for $720.00 per annum for the system operation. /ms q- (". PROPERTY PROTECTION SINCE 1922 567 UNIVERSITY ' 1 BURGLAR ALARM SYSTEMS FIRE ALARM SYSTEMS G. L. ANDERSON M. E. BERTRAM B. L. BOWES PROTECTIVE ALARM SERVICE AGREEMENT R. F. BERTRAM This Agreement is made this 1Gt day of November , 19 80 , by and between Electro Watchman. Inc., hereinafter called "E. W., Inc.," and City of Hutchinson /Sewer & Water Dept. , hereinafter called "Subscriber." 1. INSTALLATION. E. W., Inc. agrees to install and service without liability and not as an insurer, during the term of this Agreement, the protection, hereinafter sometimes referred to as the "System," set forth below, on Subscriber's premises: Hutchinson. -MN 5 350 Street Address City, State. Zip Code Phone Type of System mg (Central) Alarm: Hutchinson PD 2. SCHEDULE OF PROTECTION. 6) #546 In Plant Modules 7) #110V Coiled Relays 2 Connections at Sewage Treatment Plant 1 Connection at Water Treatment Plant 4 Lift Stations It is understood and agreed that the System, including all devices, instruments, appliances, connections, wires, conduits and other materials associated therewith, except telephone company lines, is and shall at all times remain the sole property of E. W., Inc. 3: TERM AND PAYMENT. Subscriber hereby agrees to pay to E. W., Inc., its agents or assigns, the sum of One Thousane Eighty & No,/100------- - - - - -- Dollars ($ 1080.013 ) upon completion of said installation, and to pay in addition the sum of Seven Hundred Twenty & No 100 - - ---- Dollars ($ 720.00 ) per annum, payable fwamakba (quarterly) in the amount of One Hundred Eigh—ty & NeII00 ---- Dollars ($ 190-nil ) in advance, plus any taxes, including sales taxes, fees or charges that are imposed by any governmental body relating to the installation or service provided under this Agreement, for a period of two ( 9 ) years from the date said installation is completed. Thereafter, this Agreement shall continue in force and effect from month to month and shall be terminable upon thirty (30) days' written notice by registered or certified mail given by either party hereto to the other. 4. ENTIRE UNDERSTANDING. Subscriber acknowledges receipt of a copy of this Agreement. This Agreement contains, the entire understanding of the parties and supersedes any other oral or written agreements or representations. 5. E. W., INC. IS NOT AN INSURER — LIMITATION OF LIABILITY. It is understood and agreed by and between the parties hereto that E. W., Inc. is not an insurer nor is this Agreement intended to be an insurance policy or a substitute for an insurance policy. Insurance, if any, will be obtained by Subscriber. Payments provided for herein are based solely upon the value of the services provided for, and are unrelated to the value of Subscriber's property or the property of others on Subscriber's premises. The amounts payable by Subscriber are not sufficient to warrant E. W., Inc. assuming any risk of consequential or other damages to Subscriber due to E. W., Inc.'s negligence or failure to perform. Subscriber does not desire this Agreement to provide for the liability of E. W., Inc., and Subscriber agrees that E. W., Inc. shall not be liable for loss or damage due directly or indirectly to any occurrence or consequences therefrom which the System is designed to detect or avert. If E. W., Inc. should be found liable for loss or damage due to a failure on the part of E. W., Inc. or the System, in any respect, its liability shall be limited to the refund to Subscriber of an amount equal to six (6) times the total monthly charge shown herein, or to the sum of Two Hundred Fifty ($250.00) Dollars, whichever sum shall be less, and this liability shall be exclusive. The provisions of this paragraph shall apply in the event loss or damage, irrespective of cause or origin, results directly or indirectly to person or property from the performance or non-performance of the obligations set forth by the terms of this Agreement, or trom negligence, active or otherwise, of E. W., Inc. Its agents, or employees. 6. E. W., INC: S LIABILITY. E. W., Inc. does not represent or warrant that the System may not be compromised or circumvented; that the System will prevent any loss by burglary, hold -up, fire or otherwise; or that the System will in all cases provide the protection for which it is installed or intended. Subscriber acknowledges that E. W., Inc. is not an insurer, that Subscriber assumes all risk for loss or damage to Subscriber's premises or to its contents, that E. W., Inc. has made no representations or warranties, nor has Subscriber relied on any representations or warranties, express or implied, except as set forth herein, and Subscriber acknowledges that he has read and understands this Agreement, particularly Paragraph 5 above which sets forth E. W., Inc.'s obligation and maximum liability in the event of any loss or damage to Subscriber. E. W., INC. MAKES NO OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PURPOSE. E. W., INC. SHALL NOT BE LIABLE FOR DIRECT, CONSEQUENTIAL, OR INCIDENTAL DAMAGES. YOU, THE SUBSCRIBER, MAY CANCEL THIS TRANSACTION AT ANY TIME PRIOR TO MIDNIGHT OF THE THIRD BUSINESS DAY AFTER THE DATE OF THIS TRANSACTION. SEE THE ATTACHED NOTICE OF CANCELLATION FORM FOR AN EXPLANATION OF THIS RIGHT. Accepted: St. Paul November 1 19 80 j�{ EL'E•CTRO WATCHMAN, INC. By �LJ�1.L us, �d. L7 =kL-de Its Secretary Submitted by Barbara I.- Flowes BY CITY OF HUTCHINSON(SEVM & WATER DEPT. Subscriber Authorized Representative THE TERMS AND CONDITIONS CONTAINED ON REVERSE SIDE OF THIS AGREEMENT ARE INCORPORATED HEREIN AND BY REFERENCE MADE A PART HEREOF. WHITE: OFFICE CANARY: SUBSCRIBER \ (612) 879 -2311 7T Y OF HUTCHINSON WASHINGTON AVENUE WEST �HINSON, MINN. 55350 M E M O R A N D U M DATE: - _ December 17, 1980 - - - TO: - - - Hutchinson City Council FROM: _ - - Planning Commission SUBJECT: - - _ Request for Rezoning Property located at 4th Ave.-NW F Kouwe St. submitted by "Frank Fay Realty" - - - - - - - - - - - - Pursuant to Section 6.06, C.4, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with respect to the aforementioned request for rezoning. HISTORY On November 18, 1980 a request was submitted -by Frank Fay Realty to rezone the following described property from R -2, Multiple Family Residence Dist- rict to IC -1, Industrial /Commercial District: All that part of Block 9 lying South of the following described line, towit: Commencing at a point on the West line of said Block 9, lying 4941 South of the NW corner of Block 9, as marked by an iron stake; thence in an Easterly direction on the line of said Block 9, 476' South of the NE corner of siad Block 9, containing 3 /4-of an acre, more or less, all in Townsite of Hutchinson, North Half. Since all but the one lot directly west of this particular lot is already .zoned IC -1, the staff felt it would be appropriate to include that lot in the rezoning, thus making the boundaries more even. The legal description of that property being: That part of the NE 1/4 of the SE 1/4 of Section 36, township 117 north; range 30 west described as follows: beginning at the intersection of T.H.7 and a line 977.34 easterly of, as measured at right angles to, and parallel with the west line of said NE 1/4; thence Northerly along said parallel line to a point 300.00 feet Northerly of said centerline of T.H.7. as measured at right angles to said centerline; thence Northeasterly parallel to said centerline to the east line of section 36, thence south along said east line to the centerline of T.H.7, thence southwesterly along said centerline to the point of beginning. A public hearing was held at the regular meeting of the Planning Commission of December 16, 1980. FINDINGS OF FACT I. The required application and appropriate fee were submitted. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Friday, December 5, 1980. /Q Page 2 Findings of Fact 3. It was found by the Planning Commission that the request for rezoning is not inappropriate since this property is adjacent to an area pre- , sently zoned.IC -1. However, due to the opposition of the property owner, the lot requested by the City to be rezoned was denied by the Commission. RECOMMENDATION It is the recommendation of the Planning Commission that the request sub- mitted by Frank Fay Realty for rezoning from R -2 to IC -1 be approved. (4th Avenue NE F Kouwe St.) a Respectfully submitted, .A Mr. Don Erickson, Chairma Hutchinson Planning Commission ORDINANCE NO. 23/80 • AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: The following described real property is hereby rezoned from R -2 Multiple Family Residence District to IC -1 Industrial /Commercial District. All that part of Block 9 lying South of the following described line, towit: Commencing at a point on the West line of said Block 9, lying 494' South of the NW corner of Block 9, as marked by an iron stake; thence in an Easterly direction on the line of said Block 9, 476' South of the NE corner of said Block 9, containing 3/4 of an acre, more or less, all in Townsite of Hutchinson, North Half. Adopted by the City Council this 13 day of January, 1981. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DAZE: December 17, 1980 To: — — — Hutchinson City Council— — — — — — — — — — — — — — — — — FROM: - -- Plannin�Commission------------- - - - - -- SUBJECT: — — — Conditional Use Permit - submitted by "City of Hutchinson" ----------------------- - - - - -- Pursuant to Section 6.07, C.5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with respect to the aforementioned request for a conditional use permit. HISTORY On November 26, 1980 an application for a conditional use permit to allow the construction of a concession stand in the baseball diamond at McDonald's Park was submitted by the City of- Hutchinson. This property being located in a R -1 zone requires a Conditional Use Permit. A hearing was held at the regular meeting of December 16, 1980 at which time no one was present- objecting to this request. FINDINGS OF FACT 1. The required application was submitted. 2. Notices were mailed-to the surrounding property owners as well as pub- lished in the Hutchinson Leader on. Friday, December 5, 1980. 3. Since this property is zoned R -1, a conditional use permit is necessary for this use. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted providing the building meets staff's recommendation of a minimum floor elevation of 1046.4 as per flood plain requirements. Respectfully submitted, Mr. Don Erickson, Chairman Hutchinson Planning Commission RESOLUTION NO. 6648 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07, C.5 OF ZONING ORDINANCE NO. 464 TO ALLOW CONSTRUCTION OF CONCESSION STAND IN BASEBALL DIAMOND AT MCDONALD'S PARK BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. The City of Hutchinson has made application to the City Council for a Conditional Use Permit under Section 6.07, C.5 of Zoning Ordinance No. 464 to allow the construction of a concession stand in the baseball diamond at McDonald's Park, having the following legal description: 35 acres - North 1/2 Section 2, Township 116 North, Range 30 West, all in the City of Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Com- prehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above, contingent upon the building meeting staff's recommendation of a minimum floor elevation of 1046.4 as per flood plain requirements. Adopted by the City Council this 23rd day of December, 1980. ATTEST: Gary D. Plotz City Clerk Ralph D. Westlund Mayor 0 j ft 0' (612) 879 -2311 0 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DAZE: December 17, 1980 TO: _ _ _ Hutchinson City Council FROM: _ _ _ Planning Commission _ SUBJECT: _ _ _ Request for Rezoning Property located on South Jefferson Pursuant to Section 6.06, C.4, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with respect to the aforementioned request for rezoning. HISTORY On November 25, 1980 a request was submitted by the City of Hutchinson to rezone the recently annexed area on south Jefferson Street from R -1, Single Family Residence to R -2, Multiple Family Residence District to make it more compatible with the surrounding zoning. A public hearing was held at the regular meeting of the Planning Commission which was held on Dec- ember 16, 1980. FINDINGS OF FACT 1. The required application was submitted. 2. Notices were mailed to the surrounding property owners as well as pub- lished in the Hutchinson Leader on Friday, December 5, 1980. 3. It was found by the Planning Commission that the request for rezoning is not inappropriate since this property is adjacent to an area presently zoned R -2. RECO*IENDATION It is the recommendation of the Planning Commission that the aforementioned property be rezoned to R -2, Multiple Family Residence. Respectfully submitted, Mr. Don Erickson, Chairman Hutchinson Planning Commission q_ 1, ORDINANCE NO. 24/80 AN ORDINANCE AMENDING :ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: The following described real property is hereby rezoned from R -1 Single Family Residence to R -2 Multiple Family Residence District. Beginning at a point on the centerline of McLeod County S.A.R. No. 25 (formerly C.A.R. -62) said point being 710 feet Southerly from the intersection of the North line of said Section 7; thence Easterly at right angle to said centerline to the Crow River;. thence Southwesterly along the Crow River to a point North 74 - 35' East of a point 1170.00 feet South 16' - 44' East-of the intersection of the North line of said Section 7 and the center - line of S.A.R.'No.' 25; thence South 740 - 35' West to the center- line of said S.A.R. 25; thence North 16' - 44' West along said centerline to the point of beginning. Adopted by the City Council this 13th day of January, 1981. ATTEST: Gary D. Plotz City Clerk Ralph D. Westlund Mayor to 0 0 • M E M O R A N D U M DATE: — December 18, 1980 — — — — — TO: —Mayor and City Council — — — — — — — — — — — — — — — — — — — — FROM: Kenneth B. Merrill, City Accountant -------------------------------- SUBJECT: Reimbursement of General Fund from Tax Increment Bond, -------------------------- - - - - -- The General Fund over the past two years has incurred expense which could now be reimbursed from the Tax Increment Bond. Hotel Project (1979) Consultants $12,824.50 Downtown Study (Parking, Center) 7,477.17 High Rise Relocation, Land Clearing, Real Estate Tax, Assessment, Site Preparation 42,093.12 TOTAL 62,394.79 /ms q- &- 0 M E M O R A N D U M DATE: December 18, 1980 TO: — Mayor and City Council — — — — — — — — — — — — — — — — — — — — FROM: — Kenneth B. Merrill, Cif Accountant — — — — — — — — — — — — — SUBJECT: — Interest Earned - Water /Sewer Fund ------------------------- - - - - -- All the money of the Water /Sewer Fund is kept with the General Fund of the City. All money received as interest has been placed in the General Fund no matter which of the funds cash generated the interest dollars. The budget anticipates the money to be generated in this fashion. Until 1979 this transfer was never entered on the books. Last year the amount shown as transferred from the Water and Sewer Fund was $60,200.00. I would like to enter the transfer again, but the exact amount cannot be deter- mined until the end of the year. The accompanying Resolution would enable us to do this entry. It would be estimated the dollar amount would be greater this year than last year. o Attachment RESOLUTION NO. 6649 TRANSFERRING INTEREST EARNED FROM WATER /SEWER FUND TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT all interest earned by the Water /Sewer cash balance is hereby trans- ferred by the Water /Sewer Fund to the General Fund. Adopted by the City Council this 23rd day of December, 1980. ATTEST: Gary D. Plotz City Clerk Ralph D. Westlund Mayor M E M O R A N D U M DATE: December 18, 1980 TO: Mayor and City Council FROM: Kenneth B. Merrill, City Accountant -------------------------- - - - - -- SUBJECT: Payment of Land Sale - High Rise Site _Evergreen Apartments — The City placed $25,000.00 in an escrow account in the Public Site Trust Fund. The money and interest is invested in a money market certificate due February 9, 1981. I would ask to transfer this money to the Tax Increment Bond Fund where the money properly belongs, with the land sale now completed. The original $25,000.00 was part of the performance requirement placed on the developer at the time the package was being put together. /ms M E M O R A N D U M DATE: — December 22, 1980— — — — — TO: -Iayor and City_ Council FROM: Kenneth B. Merrill, City Accountant — — — — — — — — — — — — — SUBJECT: Water/Sewer—Survey — ---------- — — — — — — — — — — — — — — — - - — — — A survey of water and sewer rates gives the following results: WILLMAR: Water Sewer LITCHFIELD: Water is t 300 cu ft 700 cu ft 2500 2244 gal. 5,236 18,700 90/100 64/100 42C /100 7.48 gallons = 1 cu ft Domestic - 80% of water bill Industrial - 125% of water bill (No rate increase planned) Next Next 3,000 cu ft 12,000 cu ft 15,000 cu ft 25,440 5.70/M cu ft 3.96/M cu ft 2.88/M cu ft 46,500 347,820 290100 (Water rate to increase 15% February 1, 1981) over 50,000 374,000 24C/100 Over 2.16/M cu ft q- / ' LITCHFIELD (Cont.): Sewer Residential Commercial Rate: 10 cu ft 1 /2C /cu ft APPLE VALLEY: $5.00 /month Based upon water usage Metered sewage based upon B.O.D. and cu ft 1st 1,000 cu ft over 1,000 cu ft Min. Next Next Over Water 5,000 gal. 5,000 gal. 15,000 25,000 Residents 4.00 50(,I/M 30(,,/M 20C /M Apt. 3.25 /Unit Same as above Sewer $7.00 base charge $.42 per 1,000 gal. - Winter Quarter usage RICHFIELD: Water $7.40 /Qtr. Minimum 74e,/1,000 gals. New Rate: 80C /1,000 gals. Sewer $1.50 base charge 58G /1,000 gals. - Winter Quarter usage New Rate: $2.30 Base Charge 62/1,000 gals. - Winter Quarter usage MARSHALL: Over Water 1,000 cu ft 4,000 cu ft 5,000 cu ft 10,000 cu ft 7,480 29,920 37,400 74,800 60/100 500100 40/100 30G /100 Base Charge: $3.00 /month - 5/8" meter Over Sewer 500 cu ft 500 cu ft $4.20 base charge 72- 1/2/100 cu ft Sewage rate will increase, but not sure of amount. ft 0 J I-w7r. Water Residents: 300 cu ft 2244 gal. $3.55 minimum Commercial: 300 cu ft 2244 gal. Base Charge: 1" meter $4.13 Sewer 300 cu ft 2244 gal. $2.46 NEW ULM: Over 300 2244 gal. 800100 cu ft Net Over 300 600 cu ft 2244 gal. 4488 gal. 80c /100 470100 cu ft Over Over 300 cu ft 1500 cu ft 2244 gal. 11,220 640100 cu ft 47c/100 cu ft Next Water 10,000 gal. 500,000 Old: 9001000 7501000 New: $1.00 /1000 85c/1000 Sewer Residential: .777c/1000 Industrial: .4727c/1000 .1141c /lb. .0479c/lb. Rate will be increased, but not sure of amount. ST. CLOUD: Over Water 400 cu ft 400 cu ft 2992 gal. $6.00 600100 cu ft Sewer .48c/100 cu ft Over 60c /1000 70c /1000 Winter Quarter usage Straight Flow B.O.B. (sampling) Total Suspends Winter Quarter usage It is difficult to draw a conclusion from the above survey. In talking to some cities, they have large users who subsidize the operation by their huge volume (i.e. Litchfield where Jennie -0 plant uses 1 million gallons of water a day and the creamery 1/3 million gallons per day). The cities of Willmar, Richfield and New Ulm seem to be in about the same range as the City of Hutchinson. ORDINANCE NO. 25/80 ORDINANCE AMENDING SECTION 560 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED WATERWORKS AND SEWER DEPARTMENT - RATES AND CHARGES THE CITY OF HUTCHINSON ORDAINS: Section I. Section 560:00 of the 1974 Ordinance Code of the City of Hutchinson which reads: "Basic Water Charge. Every water user within this municipality shall pay -a basic quarterly water charge in an amount equal to the total of both the service charge and volume charge as hereafter defined: A. The service charge for each user shall be determined by the meter size as follows: Meter Size 5/8" x 3/4" ill 1 -1/4t1 1 -1/21t 211 311 411 611 8t1 Quarterly Service Charge 44 -A3 3.-48 6=$6 ��r18 36 -83 31. -69 -18-2-3-7 B. The volume charge for each user shall be determined by the number of gallons used as follows: First 50,000 gallons per quarter - 84,0 per 1,000 gallons Next 450,000 gallons per quarter - 640, per 1,000 gallons Over 500,000 gallons per quarter - 384 per 1,000 gallons is hereby amended to read as follows: A. The service charge for each user shall be determined by the meter size as follows: Meter Size Quarterly Service Charge 5/8" x 3/4" $4.23 1" 5.75 1 -1/4" 7.20 1 -1/2" 10.20 2" 13.24 3" 22.18 4" 38.67 6" 62.58 8" 107.49 B. The volume charge for each user shall be determined by the number of gallons used as follows: First 50,000 gallons per quarter - 88C per 1,000 gallons Next 450,000 gallons per quarter - 67G per 1,000 gallons Over 500,000 gallons per quarter - 32G per 1,000 gallons Section II. Section 560:10 of the 1974 Ordinance Code of the City of Hutchinson which reads: Section 560:10. Temporary Water Use. The water rate for Temporary and Construc- tion Water Supply, as set forth in Section 270:45 shall be $15.00 for each month or fraction thereof. Section III. Section 560:20 of the 1974 Ordinance Code of the City of Hutchinson which reads: Section 560:20. Basic Sewer Charges. Every user of the sanitary sewer within this municipality shall pay a basic quarterly sewer charge in an amount equal to the total of both the Service Charge and Volume Charge as hereafter defined: A. The Quarterly Service Charge shall be $2:32 per quarter for each user of the sanitary sewer. B. The Quarterly Volume Charge shall be $ :4S per 1,000 gallons of water used as so recorded on the user's water meter of the winter quarter. (That Quarter in which the month of December is included.) is hereby amended to read as follows: Section 560:20. Basic Sewer Charges. Every user of the sanitary sewer within this municipality shall pay a basic quarterly sewer charge in an amount equal to the total of both the Service Charge and Volume Charge as hereafter defined: A. The Quarterly Service Charge shall be $2.67 per quarter for each user of the sanitary sewer. B. The Quarterly Volume Charge shall be $.90 per 1,000 gallons of water used as so recorded on the user's water meter of the winter quarter. (That Quarter in which the month of December is included.) r • $eet�ea- �C� - -- skis- A�d�aeaee- sl�s��- peke -of €eel- `ai�}� -tl�e- usage - a € - the- €��9� -dey e €- 3eaee�;- 1889 ;- b }llab�e- }e- A��- a € -�18A. is hereby amended to read as follows: Section IV. This Ordinance shall take effect with the usage of the first day of January, 1981, billable in April of 1981. Adopted by the City Council this 23rd day of December, 1980. ATTEST: Gary D. Plotz City Clerk Ralph D. Westlund Mayor CIGARETTE LICENSES: $12.00 1981 1. Theodore Beatty Hutchinson Snyder Drug Store 228 Main Street S. 2. Charles Boettcher The Big C 204 Fourth Avenue N.W. 3. John A. Buytaert J's Pizza Garten 16 Main Street N. 4. Luz Campa, Jr. La Casa de Campa Hwy. 7 & 22 West 5. City of Hutchinson City Hall 37 Washington Ave. W. 6. Michael J. Commerford Mike's Mobil Service 105 Main Street N. 7. Michael J. Commerford Southtown Mobil 903 Hwy. 15 South 8. Nathan Cook, Manager Pizza Hut 964 Lynn Road 9. Jean C. Davison Davison North Side Grocery 578 Prospect 10. Larry DeWall, Manager Tom Thumb Food Market 1115 Hwy. 7 West 11. Thomas Dolder T. L. Scalawags Hwy. 7 West 12. Randy Dostal, Manager Happy Chef Restaurant Hwy. 7 West 13. Jerry Elliott, Manager Kentucky Fried Chicken 206 Main Street N. 14. Jim Foley, Manager Country Kitchen Hwy. 7 East 15. Carol Fransen Carol's Cafe 40 Main Street N. 16. Edward Harper West Side Grocery 502 Harrington Street 17. R. C. Hornick The Gas Hutch N. Main & Fourth Ave. N.W 18. Rodney Horrmann C & R Grocery 37 Main Street N. 19. Dean Huber Hutchinson Warehouse Grocery Hwy. 7 West 20. Leonard Jahnke Jahnke's Red Owl 242 Main Street S. 21. Eric Johnson Johnson's Super Valu 1105 Plaza 15 22. Richard Jorgenson Erickson Oil Products 11 Fourth Avenue N.E. 23. Walter L. Kelley Hutch Cafe 122 Main Street S. 24. Ralph Kerr V.F.W. Post 4906 247 First Avenue S.E. 25. Clarence Kurth Mister Buster's 135 Washington Ave. E. 26. Ruth Ann Lade 7 -West Wash & Dry Hwy. 7 West 27. Orville V. Lambert Lambert's Standard Service Main St. N. & 4th Ave. N.1 28. Brad Larson /Larry Stenmark Hutch Bowl, Inc. Hwy. 7 West 29. Dick Lenz Prairie House, Inc. Hwy. 7 & 22 West - Box 57; 30. Milton Lueneburg Family Rexall Drug Store 2 Main Street S. 31. Charles Nelson Hutch. Municipal Liquor Store 117 Main Street N. 32. Leonard Odegaard Christy's 18 Main Street S. 33. Tom Orwall National Food Store 140 First Avenue S.E. 34. Botolf E. Petersen 3M Magnetic Audio /Video Prod. Hwy. 22 South 35. Jake Plowman Plowman's Hwy. 7 West 36. Brian L. Reckow, Manager Crow River Country Club Box 9 37. Emil C. Rix Downtown Standard 104 Main Street N. 38. Robert Rozmarynowski Wash Tub 1 235 Hassan Street S. 39. Tammy Siem, Manager Siem's Bargain Center 137 Main Street S. 40. R. H. Teuber 3M Tape Plant Hwy. 22 South 41. Bill Valek Downtown Cenex 205 Main Street S. 42. John Van Wassenhoven, Mgr. Shopko 1235 Plaza 15 South 43. Bruce Vogt Elks Lodge No. 2427 225 Washington Ave. E. 44. Neil Wegner American Legion Post 96 35 Second Avenue S. 45. Joe Wesley Wesley's Pharmacy 24 Main Street S. 46. Dale Wiederholt, Manager Pamida 1000 Hwy. 15 South 47. Myron E. Wigen, Jr. Wigen Chevrolet Hwy. 7 East POPCORN STAND LICENSE: $50.00 1. Mark D. McGraw SW Corner of Public Square 831 Second Avenue S.W. �f 4 � Ah MW (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 December 19, 1980 TO: City Council FROM: City Engineer SUBJECT: Airport Study Attached is a letter relative to the cost for obtaining a true bearing on the runway requested by the Department of Aeronautics. The cost for this work was not part of the study. I have reviewed the proposals with Gary. We can provide the assistance for them to complete the work at the $300.00 cost and recommend approval of same. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer Pv attachment TKDA ENGINEERS ARCHITECTS PLANNERS December 18, 1980 Mr. Marlow Priebe Director of Public Works City of Hutchinson Hutchinson, Minnesota 55350 Re: Hutchinson Municipal Airport Runway Bearing Commission No. 7377 -01 Dear Mr. Priebe: TOLTZ, KING. DUVALL, ANDERSON AND ASSOCIATES. INCORPORATED 2500 AMERICAN NATIONAL BANK BUILDING SAINT PAUL, MINNESOTA 55101 612/292 -4400 As you know, the State has questioned the designated bearing of Runway 14/32; they suggest that it sould be identified as 15/33 based on their review of the Airport Layout Plan. In response to last week's conversation regarding determination of the runway's true bearing, there are a couple of possible solutions,a field survey utilizing Polaris (solar observation) or aerial photography tied into a field survey. TKDA could provide a technician to assist the Hutchinson Public Works Department in shooting Polaris or performing a solar observation. Both of these methods would require clear skies at the times of the observations. Since TKDA would not be providing a registered land surveyor, we could not verify -the accuracy of the survey. This would need to be accomplished under your signature. Assuming that the work could be accomplished in one day, we estimate the cost for our ser- vices would not exceed $300.00. An alternate method of determining runway bearing would be through use of aerial photography tied into a field survey. Mark Hurd Aerial Surveys, Inc. has submitted a proposal to perform this type of a determination for a lump sum of $600.00. Although the proposal was submitted to TKDA, the contract would be between the City of Hutchinson and Hurd (copy attached). If the runway descriptions were changed, the additional work required to revise the ALP drawings and Supplemental Report and the Zoning Ordinance and Zoning Plan would be accomplished by us within the fee limits of our current contract with the City of Hutchinson. Mr. Marlow. Priebe December 18, 1980 Page Two Please call if you have any questions. Very truly yours, TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED Wesvy J. tie�(1rJIKson, ALA, Associate (( WJH:mr cc: Mr. Ray Strege (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 December 19, 1980 TO: City Council FROM: City Engineer SUBJECT: Century Avenue - Street Improvement All of the 1980 Street Improvement work has been completed except the above - referenced section. The work on Century Avenue was not completed due to delay in site work construction by Developers Diversified. Due to the unstable cost of materials, the contractor has requested that his contract be finaled out for the work completed. I have talked with Ken Merrill on this and we recommend that we advertise for bids for this work separate from the 1981 projects, inasmuch as, the money is available from the 1980 bonds. As soon as we have said work ready, we will submit it for final approval. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv cc: Ken Merrill (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Bruce Ericson DATE: December 18, 1980 SUBJECT: Purchase of Playground Equipment At the December 3rd meeting of the Parks & Recreation Board the Board recommended the transfer of funds for the purpose of playground equip- ment to be installed in the spring of 1981 at Connecticut Park. The total amount in the budget for this equipment would then be $6,800 which is listed in the 1980 budget as follows: Equipment for Parks $1,000 Fence 3,000 Shelter 2,800 Subtotal ,8 0 Benches already approved) 1,000 Grand Total $7,800 The fence was originally scheduled for Tartan *Park, however, with the - possibility of the Wastewater Plant needing that land in the future, we feel the money is best used for the purchase of playground equipment. Also, I have met with the Hutchinson Lion's Club, and they are inter- ested in building a shelter for that park which would free the money originally designated for a shelter. I am recommending the purchase of the Mod -U -Log System from Gametime, which includes the following components: -Multi -deck platform - Trapeze swings - Suspension bridge - Climbing sliding poles -10 foot Spiral slide -3 Place swings with nursery seat, belt seat, & tot seat - Balance beam -Small platform -5' slide - Inclined ladder -Log roll -All necessary handholds, access packages and enclosures In addition to the Mod -U -Log System, I am recommending the purchase of two (2) backhoe diggers. This equipment along with the previously approved park benches (also from Gametime) falls within the guidelines set for the 1980 budget. (See attached order form). Note the total price is $8,149.20; however, if payment is made with the order,a 5% discount is given, which brings the total to $7,775.22. I see no problem with this since Gametime is a bonded company. 0 ORDER FORM Minnesota Playground, Inc. P.O. Box 27328 a Golden Valley, Minnesota 55427 a (612)546 -7787 SHIP TO: ` - ! �i rF- 14v t C_i'ljN '<f;/0 PA P, k C' -'flR 1!9�! 7 t e -f i N).' ry H i r- ►L raj 3 Person to Contact: —�� ti �-�- �1 �', County of tf,�!_ L Ei= Tel t I � Telephone �r l.� Data G 0 Date To Be Shipped Customer P.O. No. Catalog Quantity Number Description Unit Price WExtension i '-41atzE D s n- S - Pd- ACE WR - `' 1) &491DE-a _ t y << ► 21 41, t '1LN CERTIFICATE TO BE EXECUTED WHEN TAX EXEMPT SALE IS Price MADE TO AN EXEMPT INSTITUTION OR AGENCY. i r 7 a The undersigned hereby certifies that the item or items being purchased Sales Tax or Exemption No. ' Is or are to be used or consumed in connection with the operation f of the exempt institution or agency named in the space provided below ,. Freight and that the consideration for this purchase moves from the funds of the designated institution or agency. In event this claim is disallowed i,�I"►f F 17�� ` °' — the transferee promises to reimburse the seller for the amount of tax TOTAL Involvad Exclusive Representative ALL ORDERS SUBJECT OcrineRtme TO FACTORY ACCEPTANCE a� Authorized Signature 0 0 M E M O R A N D U M DATE: — — December 22, 1980— — — — TO: Mayor and City Council FROM: Kenneth B. Merrill, City Accountant SUBJECT: Replacement of Duplicator -------------------------- - - - - -- Over the past several months we have looked at updating the printing equipment which the City now has. It would work in conjunction with our present xerox copy machine. We have looked at copy machines with faster reproduction time, mimeograph machine, and duplicators. After reviewing the equipment with the personnel who will be operating this equipment, we would request permission to purchase an A.B. Dick Model 310XL Table Top Offset. This piece of equipment would be compatible with the plate maker we currently have. The operators feel it should get us a good copy quality and be easier to operate and maintain. The machine cost is quoted at $3,000.00 with trade of our old duplicator. The company has also agreed to training of personnel as long as we have the machine. It would be the request to purchase the A.B. Dick Model 310 XL Table Top Offset for $3,000.00 from Copy Systems, Inc. The money is budgeted in 1980 for this purchase. El • (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Bruce Ericson DATE: December 22, 1980 SUBJECT: Permanent Statusof Norman Wright This is just for confirmation that Norman Wright will become a permanent employee of the City of Hutchinson begin- ning the first pay period of 1981, which begins January 4. His job description reads Parks /Arena laborer and will be placed at Grade II Step II of the current city pay plan. CC: Hazel Sitz 0 0 (612) 879 -2311 HU1lf1 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Bruce Ericson DATE: December 22, 1980 SUBJECT: Part -time personnel I am recommending the following personnel to work as outdoor rink supervisors and part -time concession help at the Civic Arena. The outdoor rinks are scheduled to be open until approximately February 22nd. Concessions only Susan Meier 795 Milwaukee, Hutchinson Tammy Schneider 887 Oak, Hutchinson *Outdoor rinks and concessions when needed Shirley Faerber 870 Dale, Hutchinson Jerry Kreckow Rt. 2, Box 18, Hutchinson ( *Outdoor rinks until February 22.) After outdoor rinks are closed, concession personnel will be able to work throughout the year during all events; i.e., wrestling, rollerskating, etc. These people would be paid federal minimum wage. (612) 879 -2311 C1 Y of HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: December 23, 1980 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL /TRANSIT COORDINATOR RE: ADVERTISING FOR BIDS FOR HUTCHMOBILES Approval is requested to advertise for bids for two transit vehicles on January 2 and January 9. Bids would be opened on February 6 at 2 p.m. (These are the vehicles for which federal grant monies have been made available, as confirmed previously by an amendment to our transit grant.) Respectfully, a cc: Marlow Priebe ? I--,- '140� - • 0 REGULAR COUNCIL MEETING PERA DECEMBER 23, 1980 WATER $ SEWER FUND contract payment 4640.00 *State Treasurer PERA $ 233.21 Merle Meece seminar 5.50 Blue Cross -Blue Shield medical ins. 290.67 Crown Life Ins. Co. dental ins. 79.02 Coast to Coast supplies 5.18 Central District Services gasoline 517.94 Great Plains Supply Co.- supplies 14.45 Gross Industrial uniform rental 61.80 Finley Mix seminar 5.50 Mn. Valley Testing Lab. testing 420.50 Power Process Equipment repairs 326.90 U.S. Postmaster bulk mailing permit 30.00 Van Water & Rogers chemicals 175.25 Ziemers Grocery food-coloring 1.47 $ 2,167.39 GENERAL FUND *State Treasurer PERA $3163.93 *Hazel Baseman contract payment 4640.00 Charles Bell voting machines 91.00 John Havemeier deposit refund 30.00 Quentin Larson safety glasses 80.00 Larry Karg boilers test 13.00 Doug Meier boilers test 16.00 Paul Linder referee 50.00 Kerry Kuester referee 10.00 Bruce Magnuson referee 10.00 Bob Corl referee 20.00 Brian Stark referee 20.00 Roger Denton referee 20.00 Rod Gulbransen referee 30.00 Elden Willard disability insurance 938.00 Dr. George Smith city health officer 300.00 HAVTI coffee filters 11.60 Snap on Tools supplies 10.85 Mid Central Fire equipment 356.00 Imperial Bank radio control center 2235.22 Cash Drawer #3 cash shortage 20.00 Youth Hockey Assn. services 900.00 Silver City Band employee Christmas party 350.00 Crow River Country Club employee Christmas party 1121.00 Don Peterson Construction used plywood 48.00 Albinsons office supplies 67.25 Allen Office products supplies 61.52 Am. Welding Supplies welding gas 31.74 Browns Greenhouse trees 6324.25 Blue Cross -Blue Shield medical ins. 4575.63 CRS & Associates prof. fees 297.50 Central District Services gasoline 3347.43 Chapin Pub. Co. publication costs 52.43 Clark Boardman Co. law books 38.00 Coast to Coast supplies 57.47 Copy Equipment INc. supplies 62.19 0 110A • Crown Life Ins. Co. dental insurance $1370.32 Dostal $ Oleson Oil Co. heating oil 399.60 Erickson $ Templin machine work- 9055.00 Fabricare Cleaners storage $ cleaning 14.85 Pamida supplies 58.80 George Field seminars 15.85 Gross Industrial uniform rental 375.08 Henrys Candy Co. supplies 288.59 Hutch Fire Dept. 1980 State Aid & truck fund 29,604.49 Snyder Drug coffee maker 38.88 Ideal Shoe Shop coat repair 5.00 Logis computer charges 1601.84 Miller Davis Co. tickets 141.75 Kenneth Merrill mileage 89.46 Midwest Bus. Products meding tape 30.42 McGravey Coffee coffee 84.80 Gary Plotz mileage 112.86 Richard Waage gun cabinet 50.00 Sorensen Farm Supply posts 19.75 Standard Printing motor pool forms 85.75 Uniforms Unlimited police clothing 32.45 University of Minnesota registration fee 70.00 Xerox Corporation maintenance agreement 148.72 Wallys Tire repairs 4.50 137.42 United Bldg. Center supplies Keefe $ Schantzen tax increment fund 179.75 Central Mn. Comm. Inc. radio repairs 73.72 University of Mn. slide rental 3.00 Commissioner of Revenue arena sales tax 77.49 Dr. W. G. Miskoff police commission secretary 200.00 Hutch Safety Council budget amount 150.00 $ 73,920.15 OFF STREET PARKING $165.00 Charles Bell servicing meters BONDS OF 1980 Progressive Contractors estimate #5 $ 7388.15 J.W.Hanson Contracting estimate #5 4330.13 $11,718.28 0 -3- MUNICIPAL LIQUOR STORE Old Peoria Co. Griggs Cooper & Co. Midwest Wine Co. Ed Phillips $ Sons Old Peoria Co. Griggs Cooper $ Co. Twin City Wine American Linen Supply KDUZ Northland Beverages Poly Bar Supply Coca Cola Bottling B & B Press Service Hutch Shoppers Guide Twin City Wine Ed Phillips $ Sons Kenneth B. Merrill Hutch Utilities Midwest Wine Co. Ed Phillips $ Sons Old Peoria Co. Griggs Cooper Johnson Bros.Wholesale City of Hutchinson Sprengler trucking Commissioner of Revenue is liquor $ wine $4227.28 liquor & wine 3251.12 wine 312.25 liquor $ wine 3480.14 liquor $ wine 2268.89 liquor & wine 1995.18 liquor $ wine 1769.75 towels 14.40 advertising 156.00 mix 207.20 ice bite 54.00 mix 293.70 advertising 74.50 idea book 110.00 liquor $ wine 3287.22 liquor & wine 1335.63 mileage 25.08 electricity 402.89 wine 346.30 liquor & wine 3782.50 liquor $ wine 3011.04 liquor $ wine 2945.63 liquor 1196.78 transfer of funds 15,000.00 freight charges 466.84 sales taxes 3780.07 $53,794.39 C. R. S. & Associates DEVELOPMENT PLANNING -,MANAGEMENT Specialists In Public Programs To Stimulate Private Development 2180 Upper Afton Road St. Paul, MN. 55119 (612) 735 2886 Mr. Gary Plotz City Administrator 37 Washington Ave. W. Hutchinson, MN 55350 ` A c< <` �- �( a- INVOICE QS6' CP ti N P, env � C � 8Y December 1, 1980 RE: Downtown Development Program, Capital Improvement Program, Acquisition & Relocation For services rendered for the month of November, 1980 - Princi ?al time 8T hrs. G$35/hr. $ 297.50 $ 297.50 1980 Invoices held pending sale of Tax Increment Bonds."'` January holdback Feburary holdback March holdback April holdback May holdback June holdback July holdback August holdback September holdback Oct®ber holdback $ 397.25 192.25 340.00 1,863.00 2,153.00 1, 000.00 3, 344.40 -0- 639.50 379.50 Total holdback due when Tax Increment Bonds are sold. TOTAL INVOICE NOW DUE . . . . . . . . . . . . . . 7,308.90 $ 7,606.40 Res ectfully su itted, Clarence S monowicz C.R.S. & Associates, In�. .( HUTCHINSON Services rendered during the month of November, 1980 Date Activity Hours 11/10/80 C.I.B. booklet changes and review, deliver to Hutchinson 2 hrs. 11/10/80 Contact Watkins regarding re- .. location 1 hr. 11/17/80 Discussion with Watkins and Yost regarding relocation 1 hr. 11/24/80 Watkins relocation claim information and claim preparation. 1i hrs. 11/25/80 Discussion with Watkins, finish } and mail claim forms. hr. 11/26/80 Complete Watkins claim 2j hrs. Total servdce 8j hrs. • CITY OF HUTCHINSON, MINNESOTA AUTHORIZATION FOR PROFESSIONAL SERVICE TO: C.R.S. & ASSOCIATES ORDER NO. 8 2180 UPPER AFTON RD. ST. PAUL, MINNESOTA 55119 DATE Pursuant to your agreement dated September 23, 1975, you are hereby authorized to proceed with the professional services described as follows: Assistance to the City in undertaking Tax Increment Financing or similar projects in accordance with the attached work description, at the discretion of the City Council. Compensation for the above will be at an hourly rate but shall not exceed One Thousand Dollars, ($1000.00) per month. Said compensation shall be paid by the City from proceeds of any tax increment bo o Simi ar t��di��gg,��s QurcQ stimulated by the consultant;;,% g j°Fcg d�efur1U:LhgnW61ults from the con - sultantants activity no fee or funding shall be paid. The following are not included in the consultants activities: 1. Legal Services 2. Environmental Impact Statements 3. Special reports, studies or request to federal or state agencies 4. Special studies and reports not identified in the attached scope of services such as detailed parking studies, traffic engineering, etc. The City shall assist the consultant by appointing a special "Downtown Advisory Committee" composed of knowledgable city staff and citizens of the City of Hutchinson, to review findings, reports, and conclusions of the consultant. Approved at a special meeting of the City Council on April 1 , 1980. BY ATTEST ayor ph Westlun y er I 1 An Equal Opporlunity Employer C� • I^ + J �r /y i ,i vr� Mr. Gary Plotz 37 Washington AVe. W. Hutchinson, MN 55350 Mr. Buzz Schantzen - 246 South Main St. Hutchinson, MN 55350 4% STATE OF MINNESOTA MUNICIPAL BOARD Suits 165 Metro Square 7th & Robert Streets St. Paul, Minnesota 55101 December 8, 1980 Mr. Kerry B. Olson 1017 Hennepin Ave. Glencoe, MN 55336 � Phone, 296 2428 23q 56 7g9,0;� o AFC 798 o ` N��.`� 6 N��S2b2�Z ZZ1202 `� FOR YOUR INFORMATION Mr. Richard Schmidtbauer Route 2 Hutchinson, MN 55350 Re: A- 2456(OA) -14 Hutchinson Annexation, City Resolution No. 6529 Gentlemen: For your information, the Minnesota Municipal Board will hold a conference call meeting regarding the above - entitled annexation proceeding on Monday, December 15, 1980 at 9:00 a.m.--in-the Municipal Board Office, Suite 165 Metro Square Bldg., St. Paul, Minnesota. You are welcome to sit in an any conference calls or meetings that may occur because of this proceeding. If you wish to attend any of these, you must come to the Municipal Board Office in St. Paul. k j Ll Sincerely, MUNICIPAL BOARD Karen Juliot Secretary to the Director eta. 0 f EiE l �71 =911T, I LIS r 6 league or minnesota cities December 15, 1980 TO: City Clerks FROM: Don Slater RE: Revenue sharing re- enactment *17181,9' � nFC 1980 ZECEIVED s��2�- tso�62�2 FOR YOUR INFORMATION On December 12, Congress passed and sent to the President, a bill re- enacting general revenue sharing for cities. Cities will receive their January, 1981, revenue sharing payments as scheduled. Please note though that an individual city's payment could vary from that of former years due to changes in the allocation formula and data. We will be sending you further information on allocations, procedures, compliance with hearing requirements, etc. as soon as the details are available. The bill extends revenue sharing for local governments for a three -year period, fiscal years 1981, 1982, and 1983. The program is funded on an entitlement basis, at the level of $4.6 billion annually. This is the same level of funding as has been in effect since 1976. Under the bill, no revenue sharing payments will be made to state governments in 1981. Payments to state governments are authorized for 1982 and 1983. City officials should express their thanks to Mnnesota's Congressional delegation for their help and support in re- enacting this program of vital importance to Minnesota's cities. DAS:cmt 12/15/80 300 ha-.over building, 4130 cedar street, saint paul, minnesota 55101 C6123 222 -2BB1 HU *HINSON PUBLIC SCOWLS INDEPENDENT SCHOOL DISTRICT NO. 423 HUTCHINSON, MINNESOTA 55350 Mr. George Field Fire Marshal City of Hutchinson 37 Washington Ave. W Hutchinson, MN 55350 Dear Mr. Field: December 10, 1980 C' FOR YOUR INFORMATION I am in receipt of a letter of December 9, 1980, regarding the establishment of a fire lane at the Senior High School. I am very pleased that the City will be willing to assist us in actively tagging people that leave cars in the driving lane at the high school. I will be reporting this to our maintenance supervisor, Louis Wichterman, so that posts are made available immediately to accomodate signs that you have ready to post. We would also remind you that we have fire lane signs posted in the rear of the building and have not always met with good success in keep- ing people from parking in those areas, so I will look forward to an aggressive tagging effort on the part of the police and fire department in assisting us to promote the general safety of our property. EDB:bn cc: Louis Wichterman Brian Buchmayer CENTRAL DISTRICT SERVICES 30 Glen Street North Phone 16121587 -2860 Si ere y"Birkelan Dale Superint Schools AREA VOCATIONAL - TECHNICAL INSTITUTE 200 Century Avenue Phone 1612) 879 -2321 JUNIOR HIGH SCHOOL Roberts Road Phone 16121587 -2851 SENIOR HIGH SCHOOL CROW RIVER COOPERATIVE CENTER ELEMENTARY SCHOOL Roberts Road 980 2nd Avenue Southeast 100 Glen Street Phone 16121587 -2151 Phone 16121879.2338 Phone 16121 587.2837 EQUAL OPPORTUNITY EMPLOYER 0 L ,. I- I ° F December 12, 1980 Tom. Feeney, Axcu ? :anaaer De:.artment of HUD 6�00 Prance Avenue South L«ina , _` 1innesotc. 5 7 CS 3 Dc r Tom: 0 13141g70 c; i'1 p t` a L Z i FOR YOUR INFORMATION -icLeoa County has submitted a rUD S ^all Cities Grant an- �lication for a sheltered workshop. T11c workshop will e l >>loy 10:4 income inOividuals who are :".a nuicap^ed any' disabled. This application narrowly :nissed approval in 1^7---. -Now that local of ficials have met with t =ze ?iUD staff, the application this year has been sa►3stantially ir.orovod. 7 hone you will consider the folloiinn merits of tie application: 1. :' "irnesota Mining and 31anufacturinc- is nov7 firmly coanmitted to provide the work activity for these poverty people on a continous bas=s. R,rl existing norl- Srofit agency, IY(-- t'entral Ir.: •sstric;3 ~ Sheltered :'orhshop Inc. , has co=itted to r�ararTn and. operate the project. 3. There is a S75,000 land donation by tho. 'Huitchinson school District to illustrate local goverrumental in- vestment in the program.. There arc: tz ree unitsaof local rovernr,nt joi*linc hands to o'itain a-r:;,:)roval of this application. These unite are the City of Hutchinson- ti.le i-ul chinsnn School iistrict an,,q tht? '!CLcdC! Count-V ;to' Page 2 City of Hutchinson Kindly keep Evelyn Flom, Grants Coordinator, informed of the progress of this application. Her address is: 419 North Robert 210 Bremer Building St. Paul, MN 55101 Thank you for your help. ly, AMP Rudy Bodc*itz United States Senator RBJbde cc: Phyllis Schultz, HUD �5 eve Johnson, HUD y of Hutchinson Hutchinson School District McLeod County Commissioners West Central Industries, Inc. 0 0 THE HUTCHINSON SAFETY COUNCIL FOR YOUR INFORMATIN The Hutchinson Sfety Council met November 0, 1980, at the Prairie House in Hutchinson. There were 10 members and 2 guests present. President 1.1yron Johnson opened the meeting with a silent prayer. The October minutes were approved as read. No bills were presented. Myron Johnson announced there will be a snowmobile class coming; up soon. Leslie O. Smith sent out the following literature in mailings with insurance renewal, statements and new business mailings, and also with 1980 calendars: 10 each Some Are, Some Aren't, Child Safe, Is It Safe To Cross Now 25 each Winter Driving Tips, Playing it Safe in the Streets -How Pedestrians Can Stay Healthy. CIVIL DEFENSE: An open discussion was held. Mvron Johnson stated he had contacted the 3H representative for disaster plans. Mike Monge, McLeod County Civil Defense Director stated that Dean O'Borsky is in charge of the city of Hutchinson. Many people are involved as in schools, business, hospitals and nursing homes. Dean O'Borsky has emergency plans and working on general plans for chemical disaster and this is progressing satisfactory. He has met with many people and has ideas and plans. Also is working on a plan for the elementary school and has to take into consideration the time, place and type of disaster The bigest problem is the warning siren and warning of people. They are to listen to KDUZ and they will come on any hour day of night to report what it is and where to evucate. People call the police station or civil defense office and clog the telephone lines. People will have to help people and know what to do in their specific area. For example, in Hecker, SAN, near Monticello, they have block captains to notify people in their block and know who needs help and etc. There has to be coorinated responsibil.ty with companies, bosses and etc. Everybody has to help and where to help. Also if there is -,+ d,saslcar in another county and they have to come to McLeod County, therexcill be other problems of housing, food and etc. There was a shelter survey in 1980 for amount of people only, not for shelter supplies. The supplies on hand now are out of date. Priorities are needed. Red Cross: Myron Johnson is disaster chair- man and he stated complications on moving, people, food, drugs, bathroom facilities and etc. Hutchinson could hold 5000 people for a month cominf, In from other places. There are 12 emergency P A Systems for use for emergency service people and the are working on bl -ocking out TV and making emergency :in noun cements. More information is coming on this type of information. The December meeting will be December 29th, at. the Prairie House. The nominating committee and nominations for office will be held in Dec ombe r . The me'e'ting was adjourned by motion. Submitted by: Myron Johnson, President Loretta F. Pishney, Seer. Treas. Treasurer's Report: Balance on hand 11 -1 -80 13.40 Deposits: none Disbursements: none Balance on hand 11 -3n -80 13.40