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cp12-09-1980 ci i • AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 9, 1980 1. Call Meeting to Order -.8:00 P.M. 2. Invocation - Reverend Peter Ramstad 3. Consideration of Minutes,- Regular Meeting of November 25, 1980 and Special Meeting of December 2, 1980 Action - Motion to approve - Motion to approve as amended -. Public Hearing None 5. Communications, Requests and Petitions Va) Consideration of Request for Snow Removal Permit: 1. Ron Hansen 2. Harold Molls Action - Motion to reject - Motion to approve and issue permit V/ b) Consideration of Request for Christmas Tree Sales Permit by Charles Pulkrabek Action - Motion to reject - Motion to approve and issue permit Jc) Consideration of Appointment to Hospital Board of David Doelger Action - Motion to ratify appointment yid) Consideration of Request for Marlow Priebe to Attend City Engineers Association Annual Conference January 12 -15, 198$ Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances v1 (a) Ordinance No. 22/80 - An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map Action - Motion to reject - Motion to waive second reading and adopt COUNCIL AGENDA DECEMBER 9, 1980 7. Reports of Officers, Boards and Commissions &,/(a) Building Official's Monthly Report - November 1980 Action - Order by Mayor received for filing ,/(b) Minutes of Park and Recreation Board dated November 5, 1980 Action - Order by Mayor received for filing f(c) Minutes of "Seniors Activity Center" Advisory Board dated November 4, 1980 Action - Order by Mayor received for filing 8. Unfinished Business ✓(a) Consideration of Awarding Bids for Front -End Loader and Self Powered Snow- Blower (DEFERRED DECEMBER 2, 1980) Action - Motion to reject - Motion to award bids JO) Consideration of Priority Rating for 1981 Projects (DEFERRED NOVEMBER 25, 1980; Action - ,/(c) Report on Land Transfer to Lorraine A. Meyer by City Attorney (DEFERRED NOVEMBER 25, 1980) Action 9. New Business ✓(a) Consideration of Cemetery Costs Survey Action - �(b) Consideration of Permanent Status for Merle Meece Action - Motion to reject - Motion to approve permanent status Xc) Consideration of 1981 Wage Adjustment Action - Motion to reject — Motion to approve ,/(d) Consideration of Amending Personnel Policy Regarding Vacation Benefits Action - Motion to reject - Motion to approve -2- COUNCIL AGENDA DECEMBER 9, 1980 J(e) Consideration of RCM Performing Maxi Energy Audits for City Action - Motion to reject - Motion to enter into contract ✓ 0. Miscellaneous (a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments Aa) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment -3- • s AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 9, 1980 f3. Consideration of Minutes - Special Meeting of December 8, 1980 Action - Motion to approve - Motion to approve as amended 5. Communications, Requests and Petitions .,,./(e) Presentation by Clarence Simouowicz on Public Works Capital Improvement Policies Action - 6. Resolutions and Ordinances V(b) Resolution No. 6644 - Transferring $15,000 from Liquor Store to General Fund Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions '! (d) Minutes of Tree Board dated November 18, 1980 Action - Order by Mayor received for filing 8. Unfinished Business ,/(d) Consideration of Awarding Bids for Demolition of Houses and Garage at 126 and 136 Adams Street South Action - Motion to reject - Motion to award bids to Juul Contracting 9. New Business (f Consideration of Purchase of Drinking Fountain and Park Benches Action - Motion to approve purchases - Motion to reject �/(g) Consideration of 1981 Officers for Hutchinson Fire Department Action - Motion to reject - Motion to approve officers ,/(h) Consideration of Implementing Purchasing Policy on January 1, 1981 Action - Motion to reject - Motion to authorize implementing policy - Motion to waive reading and adopt Resolution • s COUNCIL AGENDA DECEMBER 9, 1980 J(i) Consideration of Sending Sidewalk prop Notices Action - Motion to reject - Motion to authorize sending notices V6 Consideration of Tax Increment Bond Funds Action - Motion to reject - Motion to approve two funds - Motion to waive reading and adopt Resolution No. 6645 -2- i MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 25, 1980 1. CALL TO ORDER Mayor Westlund called the meeting to order at 7:30 P.M., with the following mem- bers present: Aldermen Peterson, Lueneburg,_Gruenhagen and Beatty, in addition to Mayor Westlund. Absent: None. Also present were: City Administrator Plotz, City Engineer Priebe and City Attorney Schantzen. 2. INVOCATION In the absence of a pastor, there was a time of silent prayer. 3. MINUTES The minutes of the Special Meeting of November 7, 1980, Regular Meeting of No- vember 12, 1980 and Special Meeting of November 21, 1980 were approved as read upon motion by Alderman Peterson, seconded by Alderman Lueneburg and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF PETITION FOR FURTHER HEARING ON RICHARD SCHMIDTBAUER ANNEXATION City Administrator Plotz reported that subsequent to the July 2, 1980 annex- ation hearing held by the Minnesota Municipal Board, the Board had a confer- ence call meeting on October 14, 1980. At that time the Board made a prelim- inary decision to deny annexation of the entire requested area for Richard Schmidtbauer and approve only a portion of land into the City limits. Mr. Plotz further reported he has had telephone conversations with the Board, and he requested a re- hearing. A Petition for Further Hearing has been sub- mitted by Richard Schmidtbauer, and Resolution No. 6640 confirms the Council's support of said Petition. Following discussion, it was moved by Alderman Gruenhagen, seconded by Alder- man Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6640 entitled Resolution Supporting Petition for Further Hearing on Rich- ard Schmidtbauer Annexation. C� I COUNCIL MINUTES NOVEMBER 25, 1980 (b) CONSIDERATION OF APPOINTMENTS TO TRANSPORTATION BOARD: 1. JACK KJOS 2. MRS. RALPH D. (GERALDINE) JOHNSON Mayor Westlund appointed Jack Kjos and Mrs. Ralph D. (Geraldine) Johnson to three -year terms on the Transportation Board. The motion was made by Alderman Lueneburg to ratify the appointments of Jack Kjos and Mrs. Ralph D. (Geraldine) Johnson to the Transportation Board. Sec- onded by Alderman Gruenhagen, the motion carried unanimously.;. 6. RESOLUTIONS AND ORDINANCES 47 ;: (a) RESOLUTION NO. 6638 - RESOLUTION AUTHORIZING FILING OF GRANT APPLICATION WITH MN /DOT FOR 1981 TRANSPORTATION ASSISTANCE t. City Administrator Plotz informed the Council that the application was the same proposal submitted for 1980. After discussion, it was moved by Alderman Peterson, seconded by Alderman Lueneburg and unanimously carried, to waive reading and adopt Resolution No. 6638 entitled Resolution Authorizing Filing of Grant Application with MN /DOT for 1981 Transportation Assistance. (b) RESOLUTION NO. 6639 - TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERA4 ✓FUND Following discussion, the motion was made by Alderman Lueneburg to waive reading and adopt Resolution No. 6639 entitled Transferring $10,000 from Liquor Store to General Fund. The motion was seconded by Alderman Peterson and carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - OCTOBER 1980 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF HUTCHINSON PLANNING COMMISSION DATED SEPTEMBER 16, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. -2- 0 0 COUNCIL MINUTES NOVEMBER 25, 1980 • (c) MINUTES OF HOSPITAL BOARD DATED OCTOBER 21, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF NURSING HOME BOARD DATED-OCTOBER 21, 1980 There ,. be lag no discussion, the minuses were ordered by the Mayor.to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF MAIN STREET LIGHT POLES AND STREET BANNERS (DEFERRED NOVEMBER 12, 1980) City Engineer Priebe reported that the street banners over -load the capacity of the light poles, and the present bases could not be used. Therefore, it would be necessary to relocate them. The estimated cost for putting in new bases for the light poles would be $5- 6,000.00. It was suggested by Maintenance Operations Director Neumann that some type of sign(s) be erected near the Chamber of Commerce building, perhaps in the park. Mayor Westlund directed Chamber President Ted Beatty to consider -the sign(s) as a project for the Chamber of Commerce. It was moved by Alderman Peterson to defer action at this time. Seconded by Alderman Lueneburg, the motion carried unanimously. (b) CONSIDERATION OF PRIORITY RATING FOR 1981 PROJECTS (DEFERRED NOVEMBER 12, 1980) City Engineer Priebe reported the maps had not arrived; therefore, he re- quested the 1981 projects be reviewed at the next Council meeting. The motion was made by Alderman Beatty, seconded by Alderman Lueneburg and unanimously carried, to defer action until the next Council meeting. (c) CONSIDERATION OF BRIGGS & MORGAN LEGAL FEES STATEMENT FOR DEVELOPERS DIVERSIFIED LAWSUIT (TABLED AUGUST 12, 1980) Alderman Lueneburg reported he had requested some research regarding the lawsuit with Developers Diversified. From the information provided, he felt there had been a long lapse of time between when the insurance company was notified of the lawsuit and when they responded to the City (32 days). Therefore, he was reluctant to accept the denial of Forum Insurance to pay the claim by Briggs & Morgan for legal fees. ism COUNCIL MINUTES NOVEMBER 25, 1980 City Attorney Schantzen stated that between the time the summons was served on the City and the time of the hearing, he had telephoned the insurance company four times. Also, the local agent had called twice, with no commit- ment from Forum. Briggs & Morgan had also called Forum twice. It was his recommendation for the City to pay the Briggs & Morgan statement for legal fees and sue Forum Insurance Company for settlement. Following discussion, Alderman Lueneburg moved to approve payment to Briggs & Morgan law firm in the amount of $10,969.54 and for the City to sue Forum Insurance Company for the denied claim. The motion was seconded by Alder- man Beatty and unanimously carried. (d) CONSIDERATION OF STREET DEPARTMENT TRUCK BID (DEFERRED NOVEMBER 21, 1980) City Engineer Priebe reported on the bids received November 21, 1980.-Ifte recommended the two bids for City -owned trucks be rejected and sell the trucks at a spring auction, and accept the bid from Swanke Motors, Inc.:,¢„ for a one ton truck with plow and spreader. After discussion, the motion was made by Alderman Beatty to accept the bid from Swanke Motors, Inc. in the amount of $17,562.00 for a one ton truck with plow and spreader, with no trade. Seconded by Alderman Gruenhagen, the motion carried unanimously. The motion was made by Alderman Beatty to reject the two bids for City -owned 1951 Chevrolet dump truck and 1972 International pickup. The motion was seconded by Alderman Peterson and unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF AUTHORIZATION FOR HUTCHINSON COMMUNITY HOSPITAL TO ADVERTISE FOR BIDS ON ENERGY COMPUTER Hospital Administrator Philip Graves informed the Council that the Hospital Board had approved staff requests for four items which needed Council ap- proval for purchase. The first item is an energy conservation computer at a cost of $38,000, with $24,000 to be covered by a federal grant. Following discussion, it was moved by Alderman Gruenhagen, seconded by Ald- erman Lueneburg and carried unanimously, to approve advertising for bids on an energy computer for the Hutchinson Community Hospital. (b) CONSIDERATION OF AUTHORIZATION FOR HUTCHINSON COMMUNITY HOSPITAL TO PURCHASE TWO CARDIAC MONITORS -4- 0 9 COUNCIL MINUTES NOVEMBER 25, 1980 • It was requested that the Hutchinson Community Hospital be authorized to purchase two cardiac monitors from International Medical Equipment at a cost not to exceed $6,400. The motion was made by Alderman Gruenhagen, seconded by Alderman Lueneburg - and carried unanimously, to approve the purchase of two cardiac monitors. (c) CONSIDERATION OF AUTHORIZATION FOR HUTCHINSQN COMMUN T'3I HOSPITAL TO PURCHASE 15 REPLACEMENT COLOR TV SETS It was requested that the: Hutchinson Community Hospital be authorized to purchase 15 replacement color TV sets from GTE Sylvania at a cost of approx- imately $5,300. Alderman Peterson moved to approve the purchase of 15 replacement color TV sets for the Hutchinson Community Hospital. The motion was seconded by Alderman Gruenhagen and unanimously carried. (d) CONSIDERATION OF AUTHORIZATION FOR HUTCHINSON COMMUNITY HOSPITAL TO PURCHASE FIVE HOSPITAL BEDS WITH ATTACHMENTS - It was requested that the Hutchinson Community Hospital be authorized to purchase five hospital beds with attachments (Borg- Warner) at a cost of ap- proximately $5,000. It was moved by Alderman Lueneburg, seconded by Alderman Gruenhagen and car- ried unanimously, to approve the purchase of five hospital beds with attach- ments for the Hutchinson Community Hospital. (e) CONSIDERATION OF PART -TIME POLICE OFFICER It was recommended by the Chief of Police that Carol Schmidtbauer be hired as a part -time police officer for the Hutchinson Police Department. After discussion, Alderman Gruenhagen made the motion to approve the employ- ment of Carol Schmidtbauer as a part -time police officer. The motion was seconded by Alderman Peterson and unanimously carried. (f) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Mayor Westlund read a copy of the letter sent to all delinquent account holders. He then inquired if anyone was present wishing to be heard re- garding his /her account. Mr. and Mrs. Francis Bartz appeared before the Council and requested con- sideration for an extension on their delinquent account. Mr. Bartz has been unable to work due to a work - related accident. -5- COUNCIL MINUTES NOVEMBER 25, 1980 It was the recommendation of the Mayor that Mr. and Mrs. Bartz review their water and sewer account with the City Administrator on a monthly basis until such time as it is paid in full. Alderman Gruenhagen moved to discontinue service on December 1, 1980 at 12:00 Noon as recommended by staff for the following, with the exception of accounts 10- 0265 -0 -00 and 24- 0275 -0-00: 01- 0570 -0 -00, 04- 0675 -0 -00, 09 -0760- 3-00, and 20- 0065 -0 -00. The motion was seconded by Alderman Lueneburg and unanimously carried. (g) CONSIDERATION OF RESIGNATION BY PAM ISAACSON After discussion, the motion was made by Alderman Lueneburg to accept the resignation of Pamela Isaacson, effective December 1, 1980, and further to waive reading and adopt Resolution No. 6641 entitled Resolution of Apprecia- tion. Seconded by Alderman Gruenhagen, the motion carried unanimously. (h) CONSIDERATION OF CETA EMPLOYEE The CETA Program has available an individual, namely Aaron Lietzau, who could be employed as a public works laborer for the City. It was the recom- mendation of the Personnel Coordinator that he be hired. Following discussion, Alderman Peterson moved to approve the employment of Aaron Lietzau. Seconded by Alderman Lueneburg, the motion unanimously car- ried. (i) CONSIDERATION OF PURCHASE OF FILE CABINETS FOR POLICE DEPARTMENT Chief of Police O'Borsky requested permission to purchase two file cabinets for the Police Department. After discussion, it was moved by Alderman Gruenhagen, seconded by Alderman Peterson and carried unanimously, to approve the purchase of file cabinets for the Police Department. (j) CONSIDERATION OF REQUEST FOR SNOW REMOVAL PERMIT: 1. WALTER CLAY 2. EDWIN RARG 3. CURTIS W. PAULSEN 4. H. H. LEPEL Alderman Peterson moved to approve the applications and issue Snow Removal Permits for the above -named individuals. The motion was seconded by Alder- man Lueneburg and unanimously carried. • COUNCIL MINUTES NOVEMBER 25, 1980 (k) CONSIDERATION OF AUDITING FIRM FOR 1980 YEAR END AUDIT The firm of Thorsen, Campbell, Rolando & Lehne submitted their audit fee proposal for the year ended December 31, 1980. The audit fee would not exceed $13,000. This figure represents a $250 increase over the.1979 year end audit. Following discussion, the motion was made by Alderman Lueneburg;_,seconded by Alderman Peterson and carried unanimously, to approve the audit proposal from Thorsen, Campbell, Rolando & Lehne. (1) CONSIDERATION OF ADVERTISING FOR BIDS FOR SALE AND /OR DEMOLITION OF TWO HOUSES AND /OR GARAGES ON PROPERTY ADJACENT TO ELDERLY HIGH RISE SITE (FORCIER AND GUETTER) City Administrator Plotz reported the two properties were purchased with salvage rights granted to the owners. There have been inquiries about the sale of the two houses so it was hig recommendation to advertise for bids to remove and /or demolish the houses and /or garages after December 1, 1980. After discussion, it was moved by Alderman Gruenhagen to advertise for bids on December 8,_1980 at 2:00 P.M. for the sale and/or demolition of the two houses and /or garages formerly owned by Anthony Forcier and Michael Guetter. The motion was seconded by Alderman Peterson and unanimously carried. (m) CONSIDERATION OF UPGRAHINGTELEPHONE SYSTEM AT CITY HALL City Administrator Plotz reported on the proposed PABX telephone system for City Hall which would be installed the first part of 1981. The monthly rent- al for the new equipment would cost $160 more than the City presently pays for telephone service. The new phones will have touch dial, with the capa- bility for conference calls. Also, the system can be coordinated with the Police Department telephones. After discussion, Alderman Peterson moved to authorize installation of the telephone system and to enter into a contract with the Hutchinson Telephone Company. Seconded by Alderman Beatty, the motion unanimously carried. (n) CONSIDERATION OF 1981 SHADE TREE APPLICATION City Administrator Plotz stated the Department of Agriculture has requested all cities to submit their applications for the 1981 Diseased Shade Tree Program by December 1, 1980. The City will continue with the same subsidy program as offered to private owners in the past. Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Beatty and carried unanimously, to approve the 1981 Shade Tree -7- COUNCIL MINUTES NOVEMBER 25, 1980 application and to waive reading and adopt Resolution No. 6642 entitled Resolution Giving Approval of Application for 1981 Diseased Shade Tree Pro- gram Sanitation /Reforestation Grant -In -Aid. (o) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY ORVILLE MARTIN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSIQN After discussion, Alderman Beatty moved to waive reading and adopt,Resolu- tion No. 6643 entitled Resolution Granting Conditional Use Permit under Sec- tion 6.07, C.5 of Zoning Ordinance No. 464 to Allow An Addition to A Non - Conforming Structure In A R -2 Zone. The motion was seconded by Alderman Gruetihagen and unanimously carried. (p) CONSIDERATION OF REQUEST FOR REZONING SUBMITTED BY THE CITY OF HUTCHINS6N WITH FAVORABLE RECOMMENDATION OF- PLANNING COMMISSION City Administrator Plotz explained the vacant lot located on the northeast corner of Second Avenue and Glen Street was being rezoned to C -3 and will be used by the City as a public parking lot,with the owner's permission. Following discussion, it was moved by Alderman Beatty, seconded by Alder- man Lueneburg and carried unanimously, to waive first reading of Ordinance No. 22/80 entitled An Ordinance Amending Ordinance No. 464 Concerning Zon- ing Regulations In the City of Hutchinson and the Official Zoning Map said set the second reading for December 9, 1980. >. (q) CONSIDERATION OF LAND TRANSFER TO LORRAINE A. MEYER City Attorney Schantzen requested this item be deferred until he had rem viewed the matter. It was moved by Alderman Lueneburg to defer action until the next Council meeting. Seconded by Alderman Peterson, the motion unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM THE CITY ADMINISTRATOR City Administrator Plotz reported he had received a memorandum from the Chief of Police requesting a shooting range site. He and the City Engineer had reviewed the site and the City Ordinance Book regarding municipal shoot- ing range. There was nothing in the Ordinance Book on shooting ranges; there- fore, it would require temporary approval from the Council. After discussion, the motion was made by Alderman porary shooting range for the Police Department, the Department of Natural Resources. Seconded by motion carried unanimously. go Beatty to approve a tem- subject to approval from Alderman Peterson, the 0 COUNCIL MINUTES NOVEMBER 25, 1980 It was reported that November 21, 1980 was the closing date on the high rise project. Due to changes requested by the HRA, it was necessary to sign a change order.' The money to cover the changes has been budgeted. The ground- breaking ceremony for the elderly high rise will be held at noon on Decem- ber 2, 1980. (b) COMMUNICATIONS FROM THE MAYOR Mayor Westlund commented that the question had been raised if the Council wished to go on record to endorse or oppose the school bond issue, or should it be on an individual basis. After discussion, it was the consensus of the Council that the school bond issue should be on an individual basis and not a group action. (c) COMMUNICATIONS FROM MAINTENANCE OPERATIONS DIRECTOR Maintenance Operations Director Neumann stated that he and Fred Roberts had walked the downtown area and reviewed the situation of the sidewalks there. In some places the levels have settled, and as a result 20 people in the downtown area will be notified of sidewalks in need of repair. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Lueneburg, seconded by Alderman Beatty and carried unanimously, to approve the verified claims and authorize payment from the appropriate funds. (b) STATEMENT FROM KEEFE & SCHANTZEN It was moved by Alderman Lueneburg, seconded by Alderman Beatty and carried unanimously, to authorize payment from the appropriate funds for the state- ment from Keefe & Schantzen in the amount of $3,027.75. 12. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:40 P.M. upon motion by Alderman Peterson, seconded by Alderman Beatty and unanimously carried. WE 1 MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 2, 1980 The special meeting was called to order by City Accountant Merrill at 2 :00 P.M. None of the Council members were present. Also present was Maintenance Opera- tions Director Neumann, in addition to Mr. Merrill. Publication No. 2358, Invitation for Bids, City of Hutchinson, Purchase of A Front -End Loader, was read. The bids on the attached sheet were opened. Publication No. 2359, Invitation for Bids, City of Hutchinson; Purchase of A Self Powered Snow - Blower, was read. The bids on the attached sheet were opened. The bids were referred to the staff for review and recommendation. There being no further business, the meeting adjourned at 2:15 P.M. V CITY OF HUTCHINSON , BID TABULATION PURCHASE OF FRONT -END LOADER Publ. No. 2358 Bid Opening Date 12 -2 -1980 U 0 LONG LAKE BORCHERT- ROAD CASE POWER TRI STATE VALLEY INTERNATIONAL FORD TRACTOR MINNESOTA INGERSOLL MACHINERY & EQUIPMENT EQUIPMENT MIDWAY BIDDER HARVESTER INC. TRACTOR INC. INC. SUPPLIES CO. EQUIPMENT COMPANY COMPANY TRACTOR TOTAL PRICE BID -- - - - - -- $59,857.00 $58,330.00 $56,598.00 -- - - - - -- $56,924.00 $66,748.00 -- - - - - -- -- - - - - -- $9 500 $4,000 $7,500 1$12,988 TOTAL PRICE BID LESS LOADER TRADE -- - - - - -- $50,357.00 $54,330.00 $49,098.00 -- - - - - -- $52,424.00 $53,760.00 -- - - - - -- -- - - - - -- $1,500 1$1,000 $500 $500 $5,000 TOTAL PRICE BID LESS BLOWER TRADE -- - - - - -- $58,357.00 $57,330.00 $56,098.00 -- - - - - -- $56,424.00 $61,748.00 -- - - - - -- -- - - - - -- $11,500 $5,000 $8,500 $5,000 $17,988 TOTAL PRICE BID LESS LOADER $ BLOWER TRADE -- - - - - -- $48,357.00 $53,330.00 $48,098.00 -- - - - - -- $51,924.00 $48,760.00 -- - - - - -- -- - - - - -- Fiat -Allis TYPE 605 -B J. I. Case -- - - - - -- Ford A -64 Wheel Loader TEREX 72 -21B -- - - - - -- W20B Trojan 1900 -- - - - - -- -- - - - - -- SURETY Bid Bond Bid Bond Bid Bond Proposal Bond Bid Bond -- - - - - -- 10% 10% 10% -- - - - - -- $ 5,700.00 10% -- - - - - -- -- - - - - -- DELIVERY -- - - - - -- 60 -120 Days 30 -45 Days 60 790 Days -- - - - - -- 60 Days 90 Days -- - - - - -- -- - - - - -- U 0 ' t CITY OP HUTCHINSON BID TABULATION PURCHASE OF SELF POWERED SNOW - BLOWER r Publ. No. 2359 Bid Opening. Date 12 -2 -1980 BORCHERT- LONG LAKE INTERNATIONAL MACQUEEN ITASCA CASE POWER & INGERSOLL FORD TRACTOR ZIEGLER INC. BIDDER HARVESTER EQUIPMENT CO. EQUIPMENT CO. MCMULLEN CO. EQUIPMENT INC. INC. �AL PRICE BID -------- -------- -- - - - - -- -- - - - - -- $43,000.00 $41,114.00 $44,867.00 -- - - - - -- -- - - - - -- $4,500 1$7,500 1$9,000 TOTAL PRICE BID LESS LOADER TRADE -------- -------- -------- -- - - - - -- $38,500.00 $33,614.00 $35,867.00 -- - - - - -- -- - - - - -- $500 L $500 $1,500 TOTAL PRICE BID LESS BLOWER TRADE ________ ________ -------- -------- $42,500.00 $40,614.00 $43,367.00 -------- -------- 1$8,500 1$11,000 TOTAL PRICE BID LESS LOADER & BLOWER TRADE ------- -------- -- - - - - -- -- - - - - -- $38,000.00 $32,614.00 $33,867.00 -- - - - - -- -- - - - - -- TYPE r Blanchet Blanchet Blanchet -------- -------- -------- --------- Model HS96 Model HS96 Model HS96 -- - - - - -- -- - - - - -- Certified SURETY Proposal Bond Bid Bond Check -- - - - - -- -- - - - - -- -- - - - - -- -- - - - - -- $ 4,300.00 10% $ 4,500.00 -- - - - - -- -- - - - - -- DELIVERY -- - - - - -- -- - - - - -- -- - - - - -- -- - - - - -- 60 Days 60 -90 Days j 30 -90 Days -- - - - - -- -- - - - - -- r MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL MONDAY, DECEMBER 8, 1980 The special meeting was called to order at 2 :00 P.M. by City Engineer Priebe. None of the Council members were present. Also present were: Maintenance Operations Direc- tor Neumann, City Accountant Merrill, City Administrator Plotz, in addition to City Engineer Priebe. Publication No. 2360 was read, calling for Invitation for Bids, Two Houses and /or Garages, City of Hutchinson. The one bid was opened and read: JUUL CONTRACTING CO.. 126 Adams St. S. 136 Adams St. S. Demolition Cost for House Contractor Hauling Debris $1,500.00 $1,500.00 City Hauling Debris 500.00 500.00 Time Schedule for Demolition Dec. 20, 1980 Dec. 20, 1980 Demolition Cost for Garage Contractor Hauling Debris 210.00 210.00 City Hauling Debris 100.00 100.00 Time Schedule for Demolition. Dec. 20, 1980 Dec. 20, 1980 The bids were referred to the staff for review and recommendation to the City Council. There being no further business, the meeting adjourned at 2:05 P.M. • 6 _REMOVAL APPLICATION FOP -- j!E .R-------------- P-1.1fUUT To the .... . CITY.. C.OUNC.IL., ................................................................................................... ............................................ . ...................... . ................... ..... .. ......... of the....... CITY ........ 0f.._..H1JTCHINS0N ................. in the County of ................................ . .......................... . ...... . ................................................................................... - ............ .. ... .M.CL.E.O.D .......................................................... State of Minnesota: ........ .... The undersigned owner whose address is....... .... . eJ .......... ;2 "z:4.. .................. ............................................ .................. . ...................................................... hereby applieg fora permit to..RIIMOVE ......................... ... ...... . SNOW.............................................................................................................. ... ... . .. ............ upon that certain tract of land described as follows: Lot ........................... ... ... ............ ; Block ......................... ...... .. .. .. plat or addition.... WITHIN CITY LIMITS .......................................... -.- .......... .. . ......... . add.ren ...... . . ........ . ................................................... .. . which is of the following size and area; width ................... L ........ ... ..... .......... feet; length ...................... I ...... ........ ... .... feet; area. ...... ........... ................ .................................................................. . .... ............. .... ............... ........ .... . ..... ................................... .... .. �--- - ..; and hereby agrees that, in case such permit is tranted, Ma-l' al -! work which shall be, done and all materials which shall be used shall conmplly, plonr c,.-r.,d tkerefor herewith submitted andwith, all the ordinances of Paid ..... .....CITY . ............ - ...... ................................................................ L ....... ..... .................................. .. .. . ... applicable thereto. .4pplicant further agrees to follows: FEE: $1.00 9'6'4Pe"nts at the time and in the amounts specified as ............. d ............. ................... .................... .... . .............................................. ... .... .......... . .............. ...... .. . . ............ ..... ....................................... ... .... ....... . ..... I ........... . 4V Owner No. 293 Afpllcation for Fermlt General Fens. Miller -Davis Co.. Minneapolis APPLICATION FOR- _suIX.eEMAL__ PERMIT e 1 To .. ............ ......_........_.... -......-...... .......... __..... ...- ........ _.___.....__... of the.__......_..CITY .......... . ..... . .. . .............. _... ...... _._ ................... in the county of MCLEOD ...........s Btate of Minnesota: The undersiined owner whose address .. ...... ........... ....... .................... _ ............................... .. .................... ... ........................ ...... horcby applies for a permit toRLOW.. AN.Di1AMQYE .SNOW ,WITH........?. �..�'1......�� .... 5- �............ .. __....._.......__ __ ............................_ f" upon that certain tract of land described as follows: Lot .................. ..............................; Block.................. ..............................; ptat or addition. ............................................ .........................; address................. ; ..................... ................................................ ............................... which is of the following size and area; width ........................ ..........................feet; length.................. ............................... feet; area.................. W1.THIN...THE ... CITY ... I 1. 1LTS .................................................................................................................................... _ ......... ........ ; and hereby agrees that, in case such permit is granted, that all work which shall be done and all materials which shall be used shall comply with the plans and specifications therefor herewith submitted and with all the ordinances of said ............I.T..Y.... HE ... HMI. T. GHTNSON ................................. _ ........................ .......... .............. ................ applicable thereto. .applicant Tee3d`!f�y fees or assessments at the time and in the amounts specified as follows :9� ti -nn rr _ . ..............................: ......, -= �, .— , ....... ....... ................................... .... ......... ' ......................... _ ............. ............................... ! Ol Owne,. 0 0 0 0 APPUCATION Fo CHRISTMAS_ TREE __P): ,P ,ItP VT- SKLE9 ---------- TO the .......CITY . ....... .....COUNCIL ................ .... . .... . ... .......................... ......... ... ........ - I ........... .... . ... .. ... I ........................................................ ... Of the ......... C,.Ty ........................................................ of...., ............... HUTCH.INSON ................................................................ in t4 coultv Of .... . ............ ....... I . ............MCLEOD ..... ..... ....... .. .... ....................... State of Minnesota: eT 8i u sa r m .... /.40 ... ..... ........... ..... .. SELL . .. ................................. . here Zr,/ applim for a Permit to .................... .. .. CHRISTMAS TREES .......................................................................................................................................... ........... ................................................................... ... upon that certain tract of land described as follows: Lot ... - ......... ............... ; Block .......................... ..... plat or addition_.... WITHIN CITY LIMITS r4 v . .... .. . . ............ ..................... ...................... ........ which is of the following size, and area; wieth. . ...feet; length. ............. feet; area. .. ............... ............................................ .... .......................... ...... .. . ....... ..... ........ . .. . . .......... ................. - ............ ............ .... .. .. ... I ; and hereby agrees that, in case gwollb fh tvhtch shall be done and all materials which shall be used iti !-- .5-, 1 tk!;r.Ffor herewith submitted and with all the ordinances of said ..... ........ ....CITY . ....... ..... ...... .... .... ..... ........... ..... ...... I .. ... ... . applicable thereto. .applicant further agrees to pav fees or i thirftnie the amounts specified as follows.- ........ ................... ........................................... ...................... ..... ... ..... . ... .... ........ .. .. ..... .. ............................... . .. . ........ .. ............... ....................... ........ -.- ...... -1-1 ......... ....... ................... .... - ........ .. . ....... FEE $5.00 Owner hutchinson hospitanity 0 A23� 789, uxcaVED Century Avenue, Hutchinson, Minnesota 55350 Telephone 6121587 -2148 "An Equal Opportunity Employer' December 3, 1980 Mayor Ralph Westlund City Hall - 37 Washington Ave W Hutchinson, M mesota 55350 IN RF: Resignation of Jim Joyce, Trustee Honorabl& Mayor Westllund: The Hospital Governing Board, per your request, considered names for a replacement to the Board of Directors because of the resignation of W. Jim Joyce. The following motian is abstracted from the regular Board of Directors meeting minutes, dated October 21, 1980: A letter of resigna.tiaal was submitted by President Joyce. Trustee Gruenhagen emphasized that the mayor would be- looking for recdations from the Hospital Board in making a new appoint=ment. The following candidates were presented fior consideration: Mr. Dave Doelger, 34 Coripany 1x. Bob Peterson, Rnckite Silo W. Arnie Kaiser, 3M Company Following discussion: 1 -bticn was made by Goebel to recommend to the mayor the name of Dave Doelger from 3M Company, as an appointee to the Hospital Board as a replacement for Mr. Jim Joyce. Motion was seconded by Grienhagen. All uvrre in favor. Motion passed. Thank you, in advance for your consideration. If you have any questions, please contact me. Sincerely, �C F/ (612) 879 -2311 CI T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 December 5, 1980 TO: City Council FROM: City Engineer RE: City Engineers Association Annual Conference I request permission to attend the above - referenced conference at Alexandria January 12th - 15th. The registration fee is $35.00. This is one of the annual conferences requested in budget. pv cc: Ken Merrill Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer '�-- C/y" • CAPITAL IMPROVEMENT POLICIES Policies are an important part of any capital improvement program. They provide the framework under which all capital expenditures are made. Policy questions and statements need to be adopted by the City Council and updated on a yearly basis. LJ P 0T.TC TMR AIRPORT 0 Major expansion will take place based upon the availability of state and federal funds, airport revenues and general fund appropriation. Building and facility improvements will take place based primarily upon airport revenues. IMPLICATIONS The need for airport improvements must be coordinated with the Aeronautics Division of the Minnesota Department of Transportation. DOWNTOWN DEVELOPMENT POLICIES The city will participate in downtown improvement programs through tax increment financing and assessment programs. The city will also make available Industrial Revenue Bonding and Tax Exempt mortgages to assist in the financing of public or private improvements. IMPLICATIONS An active program to seek private developments can serve to stimulate orderly downtown improvement through the construction of programs contained in the Development District Programs. 0 0 INDUSTRIAL PARK POLICIES The city will assist in industrial park expansion through industrial subdivision improvements and long term assessment programs. Deferred assessments, Industrial Revenue Bonds, and similar programs will be utilized when appropriate. IMPLICATIONS The city does not have a supply of adequate available industrial sites. The deficiency in this area deters all city growth and can lead to a decline in the city's tax base. Improvement of industries serves to stimulate property values, employment and other secondary developments including residential and commercial rises. IMMEDIATE RECOMMENDATION Identify the City Engineer as the party responsible for organizing and promoting the establishment of an expanded industrial park in or adjacent to the city limits. PARKS AND OPEN SPACE POLICIES Funding of land acquisition in newly developing areas will be through subdivision development fees. Other improvements will be financed through the city's general fund or through an expansion of the city's Street Improvement Bonding Program. An ongoing improvement program relating to existing city owned park land will take place to the extent of needed improvements through the city's general fund. IMPLICATIONS A concerted effort in grantsmanship may serve to facilitate more rapid improvement of park and open space areas. 0 POLICIES PUBLIC BUILDINGS General Obligation Bonding referendums will be proposed to the voters for all major public buildings. Revenue producing buildings such as the Liquor Store will be funded by use of revenue bonds. Revenue sharing reserves will also be used to fund public buildings. IMPLICATIONS The need for public buildings particularly for public safety and administration is well known. Delay in the provision of these facilities serves only to continue operations within inefficient spaces. 0 0 MAJOR OR ARTERIAL STREETS POLICIES A. Ring Road, bridges, and other arterial street improvements will be funded through the use of federal, state, and county road funds available to the city. B. The Maped Street Act will be used to protect future needed right -of -ways. IMPLICATIONS The city must take a positive stance on the long range orderly development of the Ring Road through the regular funding of improvements and use of a major street map which will assure the needed right -of -way. IMMEDIATE RECOMMENDATION Direct the City Engineer to protect future right -of -ways needed for major arterial streets through the use of the Maped Street Act. POLICIES The full cost of provided by the subdivider. IMPLICATIONS NEW SUBDIVISIONS providing new streets and utilities will be city and fully assessed to the requesting All development costs of new subdivisions should be absorbed by the developer and not passed on to existing property owners. u POLICIES EXISTING STREETS A. The policy of the city is to complete all needed street improvements by the year 1990. B. Improvement of existing streets will be assessed against abutting property owners. The city will fund oversizing of street width and intersection cost, from general taxation, through a bonding program. C. A yearly assessment place based on the such streets. IMPLICATIONS of all unimproved streets should take added cost to the city of maintaining Each year the city should complete the improvement of 10% of the remaining unimproved streets. All unimproved streets should be listed and scheduled for improvement within 1 to 10 years. Options on when an improvement takes place should be limited to the year it takes place and then subject only to switching years with a similar improvement. SIDEWALKS POLICIES 0 Sidewalks are to be provided and assessed against properties on both sides of public roads as follows: A. Major thoroughfares with traffic volumes exceeding 1,000 vehicles per day. B. All major routes to public schools. C. All major commercial areas where foot traffic is essential. IMPLICATIONS The City Planning Commission or the City CIB Committee will have to identify and detail these routes and develop an appropriate assessment program. 0 • STREET TREES POLICIES A. Two trees shall be provided in the margin of each lot in each new residential subdivision per a subdivision agreement. B. Replacement of existing street trees will take place whenever appropriate through general fund appropriation or through special grants. IMPLICATIONS An ongoing program of the replacement of street trees is to be performed in response to annual losses and new plantings resulting from street improvements. • • UTILITIES POLICIES A. All cost of utility extensions and streets in new subdivisions will be charged to the subdivision requesting such improvements. B. Revisions to the existing utility system or trunk line extension will be paid for through increased utility rates. C. Water Plant expansion and /or water towers will be paid for through increased utility rates. D. Sewer Plant expansion will take place when substantial federal funds are available for such construction. Local share of such improvement will be paid for through increased utility rates. E. Storm sewer trunk lines will be assessed based upon the area to be served. IMPLICATIONS Utility rates need to be revised accordingly. Yearly review would be reasonable. i • STATE AND FEDERAL GRANTS POLICIES The city will utilize state and federal grants in lieu of city funds whenever such monies are available. IMPLICATIONS Federal and state grant programs are continually changing. A concerted effort by local officials is essential in order that applications are prepared and submitted in a timely manner and the city becomes the recipient of funds of local benefit. UTILITY SYSTEM IMPROVEMENTS 18, ?71,000 State & Federal Grants Assessments & revenues NEW SUBDIVISION 35,360,000 User Fees TOTAL $82,211,000 ` METHOD OF FUNDING Item Amount Source of Funding AIRPORT $3,460,000 State & Federal Grants (66 -80 %) Local share from users or general taxes PARKS & OPEN SPACE 1,760,000 State & Federal grants, subdivision fees, general . fund PUBLIC BUILDING 4,970,000 General taxes and Revenue Bonds DOWNTOWN IMP. 5,000,000 Tax Increments, State & Federal Grants, Assessments INDUSTRIAL PARK EXPANSION 20000,000 Tax Increment '& User fees } RING ROAD 4,090,000 County, State, Federal Funds Map Street Act, Assessments IMP. OF EXISTING STREETS 60800,000 Assessment so General Taxes UTILITY SYSTEM IMPROVEMENTS 18, ?71,000 State & Federal Grants Assessments & revenues NEW SUBDIVISION 35,360,000 User Fees TOTAL $82,211,000 t SOURCE OF FUNDS TOTAL $82, 211, 000 17, 200, 000 2, 550, 400 600, 000 7, 320, 000 4,130, 000 42, 611, 000 7, 800, 000 Federal State Highway Tax City Amount Grant Grant Fund Assessment Increment User Tax rport $ 3 :460,000 1,800,000 900,000 -0- -0- -0- 380,000 380,000 rk & Open 1,760,000 444.000 440,000 -0- -0- -0- -0- 880. 880 0p ace ng Road 4, 090, 000 960,000 960,000 250, 000 -0- -0- -0- 1:920.9000 ility & Plant provements 18, 7 ?1, 000 13, 250, 000 -O- -0- -0- -0- .5, 521, 000 -0- blic Building 4, 970, 000 -0- -0- -0- -0- -0- 350, 000 4,6202000 dustrial rk 2, 000, 000 -0- -0- -0- -O- 1, 000, 000 1, 000, 000 -0- wntown 59 000, 000 750, 000 250,000 350,.000 520, 000 3,130, OOO -0- -0- isting • reets 6,800,000 -0- -0- -0- 6,800,000 -0- -0- -0- W bdivi, ions 35, 360, 000 -0- -0- -0- -0- 35, 360, 000 -0- TOTAL $82, 211, 000 17, 200, 000 2, 550, 400 600, 000 7, 320, 000 4,130, 000 42, 611, 000 7, 800, 000 Fund. i i RESOLUTION NO. 6644 TRANSFERRING $15,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $15,000.00 is hereby transferred by the Liquor Store to the General Adopted by the City Council this 9th day of December, 1980. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk � --J,- (612) 879 -2311 1111M CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 December 5, 1980 TO: City Council FROM: Plbg. $ Bldg. Inspector RE: November 1980 Building Report Attached is the November 1980 Report of Building Permits Issued and Local Public Construction. There were 40 Building Permits, 1 Mobile Home Installation Permit, 4 Curb Cut Permits, and 2 Sign Permits issued during the month of November for a total of 47 permits Sincerely, CITY OF HUTCHINSON Homer Pittman Plbg. $ Bldg. Inspector pv attachment FoRMC -404 �. •' ,.,�: Permits issued l in month of t �¢� MOVERSER a.. U.S. DEPARTMENT OF COMMERCE SUREAN OF THE CENSUf . PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH (Please correct any errs ►n name and address Jncludmg ZfP code) x$ k REPORT OF� =h . d BUILDING PERMITS ISSUED AND 6103SQQ i1 9 9999 4 O S $ 81 rte` LOCAL PUBLIC CONST#tUCTION ' NR ELDEN WILLARD BLDG OFFICIAL;` • �y+. "!, m � Y�` }.� °� � y . .� t " •p A Y !Y. � 'P.� ik� " 9. -+�."N. ?�' tf - : CITY HALL 37 WASHINGTON AVE W ST #,' -V <, sY PLEASE Bureau of the Census - � ; AUTCHINSON � MM � 5 535 RETURN 1201 .East Tenth Street WHITE „F� � COPY TO Jeffersonville, Ind. 47132 If no permits were Issued this mono; "X" in box ❑ ' ' enter and return form. 2730 Section 1 - HOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED Number �. _ Construction cost Number 'Construction cost RESIDENTIAL BUILDINGS, item Build- Housing Build- Housing EXCLUDING ADDITIONS NC" (omit cents) (omit cents) :- x AND ALTERATLONS ings units a ings units (a) (b) (c) {dt T (e) One- family houses; semidetached, j 0 row, and townhouses 001 $ '` z Two - family buildings `: 002 4 8 364,551 Co Three -and four- family buildings 003 3 W z Five -or -more family buildings 004 1 62 2 046 567 TOTAL (001 -004) = 094 13 78 Moved or'relocated buildings "' 005 3 1 -------- Mobile homes P 300 1 1 - -- - - - -- - s Conversion of nonresidential building to residential housekeeping building 301 ' Section 11 - NEW NONHOUSEKEEPING PRIVATELY OWNED * '� '- PUBLICLY OWNED RESIDENTIAL BUILDINGS Item No. Number = Construction cost Number Construction cost Bldgs. Rooms Bldgs. Rooms (omit cents) (Omit cents) (a) (b) (c) (d) (e) (f) (81 Transient hotels, motels, and cabins 006 j j Other shelter 007 _ .. Section III - DEMOLITION AND PRIVATELY OWNED PUBLICLY OWNED Number Number Item RAZING OF BUILDINGS No. Buildings Housing units Buildings Housing units (a) (b) (c) (d) (e) One- family houses, semidetached, ,,,j row, and townhouses 231 - 4� 7 Two - family buildings 232 LU GJ Three- and four-family buildings y g 233 "tu co Five -or -more family buildings 234 It buildings and structures 240 other action IV NEW NONRESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED. Number of Construction cost " Number of Construction cost a' BUILDINGS item No. „ t (a) buildings (b) (Omit certta) w, , .- " jcl ' buildings (d) (Om(i cents) �4 {af . 'Amusement and recreational buildings 003 j _ j - rches and other religious buildings 009 h us trial buildings 010 aking garages 011 - :ra r,A +e3idential ' arages. and .carports 012° Erarice stations'And repair garages 013 ;.Netpitals and other institutional buildings 014 a ,of1'lce, bank, and professional buildings 015 Italic works and .utilities buildings "Schools buildings 016 011 and other educational 'Stores 4 - + --�' and other mercantile buildings 018 1 4 010 B 000 ,other nonresidential buildings 019 Structures other than buildings 020 5 ". 6,600 v r 020 - See Comments on Back CONTINUE ON REVERSE SIDE "+ _ r� ih r 1 Section V - ADDITIONS AIF ALTERATIONS NW ite m PRIVATELY OWNED PUBLICLY OWNED Number of Construct on cost Nunber of Construction cost TYPE OF BUILDINGS No. pe' !ts cfr.s per its rOmit cents, a b (c d (e) Housekeeping residential buildings 021 S 23 570 $ All other buildings and structures 022 Section V; - INDIVIDUAL PERMITS - $500,000 OR MORE List below permits Issued for new buildings and for new additions and alterations with a construction cost of $500,000 or more. Also list all permits for buildings omitted from sections I, II, IV, and V because you could not classify them; enter a dash under Item number in column (a). Item No. Description Name and address of owner or builder Ownership Mark (X/ Cost of construction Number of housing Number of i one iOmlt cents) units stories fff (a) (b) (c) (d) (e) (f) f (g) Kind of building 004 _ Hi�Ri_se Apts. Elderly h_ T11cAutghinspn - Partners_ _ C3Private 1y§ite address -133_3LdAYe.- SA-------- Public 115 So. Jefferson St. Hutchinson, MN 55350 S 2.046.561 62 7 Kind of building Develoters Diversified_ 018 J- C_Pennesy- A- Mall ------ _ -' Private Site address 34555 ChagTin- Boulevard - -_ O Public Hwy. 15 South Moreland Hills Ohio 44022 4.0 0 00 0 1 Kind of building ------------------ - - - - -- Private --------------- - - - -- Site address -- ------- -- - - -- -- Public Kind of building - - - -- - - - - - - - - - - - - - - - - - - - - - Private --- a------------ -- Site ddress --- -- ------ ------ -- - - -- Public Kind of building -- - - - - - - - - - - - - - - - - - - - - - Private Site address --- -------------- ------ QPublic Kind of building ------------------ - - - - -- ❑ Private [iite address - - _____ -__ --- - - - - - - - - - - Public Kind of building --------------- - - - -- ----------------- - - - - -- ❑ Private Site address . -------------- - - - - -- Kind of building ----------------- - - - - -- Private --------------- - - - -- Site address --------------- -- - -- --- Public Kind of building -- - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - Private Site address -- --- ------ --- --- -- - - -- Public i j Kind of building ------------------ - - - - - - -- E] Private --------------- - -- Site address Public Comments I 020 - Driveway $2,000.00; Driveway $700.00; Holding Tank $2,275.00; Retainer Wall $425.00 and Driveway $1,200.00 i 1 i Change in Geographic Coverage - Annexation to City i Name of person to contact regarding this report Telephone Area code Number Extension Elden Willard Title Building Official 612 879 -2311 26 Has there been any change in geographic coverage of your permit system during this period? ........................... EL-] Yes - Explain in comments E:]NO FORM C -404 110 -1.791 MINUTES Park & Recr pion, Forestry and Civic Aea Report November 5, 1980 The Board met with Roy Johnsen, Don Falconer, Kathy McGraw, and Rolland Jensen present. Also present were Bruce Ericson, Recreation Department, Mary Haugen, Civic Arena, Penny Klitzke, Recreation Coordinator, Mark Schnobrich, Forestry, Bruce Peterson, representing the Council, Cliff Paulsen, Parks, Sherry Crawford of the Leader and Grace Sansted, Secre- tary. The minutes of the October meeting were approved by Roy Johnsen. Bruce presented a resume' of the activities of the Department to date. Guest were Gary Toushie of the firm of Saunders, Thalden & Associates, who has been here previously. He brought a map showing the areas desig- nated for picnic area, area for 140 spaces for parking, boat launch, ball fields, concession stand, entrance to ball field, etc., provided by LAWCON grant for McDonald's Park. The SE bog area will remain as it is in its natural state. Bruce Ericson advised dirt is available for fill, from the area where the new shopping center on Hwy. 15 S, to raise the park to flood level. The National Park will provide man power to help move the dirt for the develpment, which will start next year. Funds for the concession stand and score board will be helped by the V.F.W. and the Elks. Craig Gallop and Ron Lehman of Minnesota Playground Inc. of Golden Valley, showed suitable playground equipment and shelters for the area. They especially stressed pyramid shaped space net which has not been placed in playgrounds around Minnesota, the closest being in Illinois and would .make a special price to have it introduced in McDonald's Park. There will be a special one foot platform for the handicapped. The cost will be under $10,000, exclu- ding shipment. About $5,000 will be budgeted for this project, the work to be done by City crews. Park area near Shady Ridge Road, about 300 feet is to be developed. The John Miller Park is to be an Arboretum type park. Bruce is to meet with the Lions Club on plans for playground equipment. Bruce stated the weed elimination will be handled in the spring with an ordinance, and notices will be sent out, grass over six inches has to be cut. Mark Schnobrich had a petition on cottonwood trees on Linden Road, and also people against cutting down these trees, which is on City property. No definite action was taken by the Tree Board our this Board. In the spring it willbe determined if one is a male and one is a female tree, causing the cotton from these two trees. However, Kathy McGraw men- tioned all of the acorns this year which covered lawns, and asked if these trees should also be cut down. Tree injection in the city has been completed. On youth tackle football it was decided about 15 kids for a team and separated by weight and size might be the answer. The helmets were never received. A letter from the Senior Activity Center, Penny Klitzke has been working with the Center from drawing up an activity service for the year and will be contacting a service organization for help. 7-A Park & Recreation Report Page two Ward Haugen of the Civic Arena reported 1,300 people present for wrest- ling with a $748 profit, roller skating eight sessions, 300 people pre- sent for skating and sometimes more that could not be accommodated, with a $2,000 profit. He has moved boxes and controls, added a skate shop, and organized a concession stand, changed locks to a master system, re- paired nets and purchased and installed plexiglass and set up a rink and painted lines. A special thanks to be given to Park employees for the success of the ice show. Mr. Jensen suggested trying a noon meeting Wednesday, December 3rd, to see if it works out. The meeting was adjourned by Roy Johnsen at 8:45 p.m., Bruce making the motion, seconded by Rolland Jensen. Noon meeting Wednesday, December 3rd. Respectfully submitted, Grace Sansted, Secretary • 0 • MINUTES "Seniors Activity Center" Advisory Board Tuesday, November 4, 1980 The Seniors Activity Center Advisory Board met Tuesday, November 4, 1980 with Tom Stibal, vice - chairman presiding. Present: Tom Stibal Norine Riesberg Don Falconer JoAnn Gehlen Erna McKenzie Penny Klitzke Ira Kenney Absent: Emma Lake Milt Lueneburg The minutes were read and approved. The treasures report was read and appoved showing a balance of $37.58. Ira Kenney, the newly appointed member to our board was present and intro- duced. Hazel Sitz, representing the Clty of Hutchinson, and Carol Haukos of Park Towers and H.R.A. were introduced. They presented the blueprints and over- all conception of the proposed low income, High Rise and future Senior Activity Center to be included in the building. Questions and answers followed and the board was invited to make suggestion or criticize. Penny Klitzke outlined a plan for activities at the Activity Center for 1981. Erna McKenzie made a motion that a recommendation from the Advisory Board be made to the Parks and Recreation Department to approach various Service Organizations on behalf of Senior Citizen Activities in 1981. Motion seconded by Ira Kenney, carried. Tom Stibal reported a good turn out at the Halloween dance sponsored by the McLeod Co. Council on Aging at Pla -Mor Ballroom. - It was decided to plan for a Christmas Party for all area Seniors at the Activity Center on Jriday, December 19, 1980, 1:00 p.m. -4:00 p.m. Lon Roach of KDUZ has bolunteered to furnish Organ Music. Other entertain- ment and refreshments will be planned. The meeting adjouned at 10:45 a.m. Respectfully submitted, Norine Riesberg, Secretary Tree Board Meeting November 18, 1980 Mrs. Axel Jensen, Residence The meeting was called to order at 7:00 p.m. in the home of Mrs. Axel Jensen. Members present were Mrs. Axel Jensen, Roy Johnson, Ivan Larson and Mark Schnobrich. Forester Schnobrich discussed the progress with the school road bridge plantings and stated that approximately 120 Sumac were planted on the hill side abutting the bridge. The purpose of the plantings was to control the weeds along that portion of the bridge. and to enhance the beauty by providing a unique summer and fall coloration. The subject of a permit system for planting on public property was discussed again and was agreed, by the board, that at this time it was not necessary. The subject of City liability on private trees over private property was again brought up by Schnobrich for those members who were not present at the last board meeting. He stated it was the City attorneys reflection at this time that the City's involvement with such trees should not be undertaken. Only private trees that directly interfer with public street, walks or traffic functions be under jurisdiction. The highlights of the tree petition were discussed and the board formally agreed to follow Jerry Brown's recommendation which stated that no action would take place in regards to removing the cottonwood trees in question until that time when confirmation of sex of the trees could be determined. In spring, when seed dispersal begins the trees will be examined and a decision will be made as to whether both trees are female or just one. At that time, the female tree or trees will be removed. Schnobrich presented a rough draft of the Master tree plan to the members, which will be undertaken when fa11 inventory of the community is completed. Spring planting in 1981 was discussed with Schnobrich reporting that, due to the December 1st deadline for Shade Tree Request for Payment application, he should commence on or- dering the species desired. Ivan Larson stated that Schnobrich could, during the winter months, determine exact planting locations for the trees. The board stated that replacement of-damaged trees should be made even though they are not in the immediate planting area. Roy Johnsen suggested that Schnobrich print in the paper a list of desirable tree species to plant so that people wishing to plant on the boulevard may do so. He suggested the article be placed in the spring. The board voted to continue board meetings throughout the winter months and to change them to noon meetings at City Hall. No food will be served. Next meeting 12 Noon, City Hall, December 15th, 1980. Meeting was adjourned at 7:45. • 0 M E M O R A N D U M DATE: _ DECEMBER 9 1980 — — — — — TO: — Mayor Council----------------- - - - - -- FROM: Kenneth B. Merrill -------------------------------- SUBJECT: Loader /Snowblower purchase We are investigating several alternatives to finance the acquisition of the equipment. Extenal and - internal financing methods are being reviewed. At this time we would request payment of $30,000. to Borchert- Ingersoll Inc. upon receipt and acceptance of the loader. The balance will be paid upon receipt of rest of the equipment and the financing arrangements. 9 (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 December 5, 1980 0019 City Council FROM: City Engineer RE: Purchase of Front End Loader $ Snow Blower Sale of Front End Loader $ Snow Blower The bids received on December 2, 1980, were reviewed by Ralph Neumann, Larry Karg, Doug Meier and myself. It was determined that it is advantageous to the City to purchase the machines without a trade, and sell the used equipment at the best price bid on November 7th. The bids received for the loader with no trade were as follows: Long Lake Ford Tractor, Inc. $59,857.00 Minnesota Tractor, Inc. $58,330.00 Borchert - .Ingersoll, Inc. $56,598.00 Case Power $ Equipment Co. $56,924.00 Tri State Equipment Co. $66,748.00 We recommend the Terex 72 -21B Loader be purchased from Borchert - Ingersoll, Inc., at a cost of $56,598.00. We, also, recommend the proposal to furnish 20.S x 25 12 ply L -3 tires in lieu of the 17.5 x 2S 12 ply specified at-a cost of $2,200.00, be accepted. The bids received for the snow blower with no trade were as follows: Case Power $ Equipment Co. $43,000.00 Borchert - Ingersoll, Inc. $41,114.00 Long Lake Ford Tractor, Inc. $44,867.00 We recommend the Blanchet Model HS96 be purchased from Borchert - Ingersoll, Inc., at a.cost of $41,114.00. The bids received on November 7, 1980, for the sale of the used loader and blower were as follows: Anderson, Inc. Jerke Construction Co. Buffalo Manor Gerald Hanson $ 4,525.00 - Loader $ 250.00 - Blower $ 9,200.00 - Loader Only $ 1,000.00 - Blower Only $11,200.00 - Both Units $ 6,600.00 - Loader $ 5,500.00 - Loader , 9_ez- r -- ' City Council December 5, 1980 Page 2 We recommend that both units be sold to Jerke Construction Company for $11,200.00. In summation, the recommendations are as follows: New Loader 20.5 Tires Snow Blower Sub -Total Sale of Loader & Blower Net Cost Amount budgeted was $90,000.00 Pv cc: Ralph Neumann Ken Merrill $56,598.00 2,200.00 $41,114.00 $99,912.00 $11,200.00 $88,712.00 Respectfully, CITY OF HUTCHINSON Marlow V. Priebe City Engineer (612) 879 -2311 iHUTI/�' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 December 5, 1980 TO: City Council FROM: City Engineer RE: Utilities Request Attached is a letter from Hutchinson Utilities relative to their 1981 expansion as it relates to North School Road. I would like to review this at the time we review our proposed 1981 Projects. Sincerely, CITY OF HUTCHINSON xd.-W.2 Marlow V. Priebe City Engineer pv attachment �rIL0 Hutchinson Utilities Commission Hutchinson. %Iinnesota 2-H, m. ct:�an sree. HXV. Filh Presic. ^t E. "Bud" Daggett Vice Presider; Clinton Tracy Secrefa R.H. Aiexander Generai klanace., Te!. 612,587-4746 0 10 November 19, 1980 Mr. Marlow Priebe City of Hutchinson City Hall Hutchinson, MN 55350 Dear Marlow: Hutchinson Utilities Commission will be installing the last phase of their 13,800 volt underground loop line in the summer of 1981. This loop line is designed for additional reliability and service to the customers of the City of Hutchinson. Part of this work will be on the North School Road between Hwy. #7 and County Road #1Z. We would like to know what plans the City has for final grade and excavation in this R/W and if it could be budgeted for the spring of 1981. The reason being that the size of cable that has to be installed is very expensive and the cost of splicing or lower if this has to be done at a later .date is very costly. Anything that the City could do to prevent this would be very helpful. If you would like to meet with Hutchinson Utilities Commission to work this out, please call. sw Sincerely, HUTCHINSON UTILITIES CCW1ISSION �9ke5-1/1 R. H. Alexander General Manager 1Z- 5 -196U S I D E W A L K S U R V E Y j SIDEWALKS SIDEWALKS SIDEWALKS I SIDEWALK IN NEW ON COLLECTOR NEAR REPAIR AND SNOW \�Q CITY DISTRICTS SUBDIVISIONE STREETS SCHOOLS MAINTENANCE REMOVAL REVIEW PERIOD COMMENTS Property Property Owner - Owner - 1/2" variation between sections. Review made Worthington No No Yes No 30 Days 30 Days None subsequent to complaints only. is Property Property If repair is not done by owner, work is done by City Fairmont No No Yes No Owner Owner None and billed to owner. Yes by Property Property Tried a Sidewalk District Program in 1974, was Mankato No Developer Yes No Owner. Owner None dropped due to objections by property owners. Property Property Portion of City Sidewalk required as part of permit for Rochester No No No No Owner Owner Each Year construction of new building. • Repair Notices - 90 days no emergency 10 days emergency Yes by Property Property Repairs not done by owner are done by City and Austin No De elo er No No Owner Owner None billed or assessed to owner. Developed Yes by Yes by Areas by Property Shakopee No Develo er City No city Owner None City has problem with deteriorating sidewalks. Property Property New Ulm No No No No Owner Owner None Order repairs when hazard is present. 1Z -5 -1980 ` S I D E W A L K S U R V E Y r SIDEWALKS SIDEWALKS SIDEWALKS SIDEWALK IN NEW ON COLLRCTO NEAR.. REPAIR AND SNOW CITY DISTRICT SUBDIVISION STREETS SCHOOLS MAINTENANCE REMOVAL REVIEW PERIOD COMMENTS Yes by Property Property >t. Cloud No Developer No No Owner Owner Yearly Considering sidewalk districts. Property Property Near schools, sidewalk placed on one side and Albert Lea No No No Yes lOwner lOwner 1/4 City Each Year assessed to both sides. Prior to 1980 City had a "do nothing" policy. A Property new policy established in 1980 reflected in answers. Jillmar No No Yes Yes City Owner None City budgeted $75,000 to implement program. 50% City Property )watonna No No No No 50% Owner Owner None Property Property Sidewalk district tried a few years ago with no larshall No No No No Owner Owner None success. Requirement in new subdivisions often waived. Property Property Repair Notices - 90 days no emergency and 10 days ,ittle Falls No Yes No No Owner Owner None if an emergency. (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 December 9, 1980 TO: City Council FROM: City Engineer RE: Purchase or Demolition of House and /or Garage 126 & 136 Adams Street One bid was received from Juul Contracting Co. for demolition of the structures at the above - referenced properties. Staff recommends approval of the demolition work with the City hauling the debris, as follows: House - 126 Adams Street - $500.00 House - 136 Adams Street - $500.00 Garage- 136 Adams Street - $100.00 Kraus - Anderson, the contractor for the new High Rise, has requested permission to use the garage at 126 Adams Street for storage during construction. For use of,same, they would remove the structure upon completion of project. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv cc: Ken Merrill Ralph Neumann f - J't BID TABULATION CITY OF HUTCHINSON PURCHASE OR DEMOLITION OF HOUSE AND /OR GARAGE r SEWERMASTER JUUL CONST. 126 ADAMS STREET Purchase & Remove House Time Schedule for Removal Purchase & Remove Garage Time Schedule for Removal Demolition Cost for House Contractor Hauling Debris $1,500.00 City Hauling Debris 500.00 Time Schedule for Demolition Dec. 20, 1980 Demolition Cost for Garage Contractor Hauling Debris 210.00 City Hauling Debris 100.00 Time Schedule for Demolition Dec. 20, 1980 136 ADAMS STREET Purchase & Remove House Time Schedule for Removal Purchase & Remove Garage Time Schedule for Removal Demolition Cost for House Contractor Hauling Debris $1,500.00 City Hauling Debris 500.00 Time Schedule for Demolition Dec. 20, 1980 Demolition Cost for Garage Contractor Hauling Debris 210.00 City Hauling Debris 100.00 Time Schedule for Demolitioni Pec. 20, 1980 r (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 December 5, 1980 TO: Mayor and City Council FROM: Ralph Neumann RE: Cemetery Costs Survey No price adjustments have been made in Oakland Cemetery since 1975. Because of this, we have found ourselves to be underpriced in various functions of the cemetery operation. I have reviewed the attached survey with Gary Plotz, and it is my recommendation that the Council approve the new price structure which is more realistic for the year 1981. It would be my recommendation, also, that these rates be reviewed each year. I feel it would be wise in the near future to consider adding $50.00 to the cost of each grave and setting that amount aside in a perpetual care fund so that in future years the interest on this fund would pay the labor and upkeep costs of perpetual care. We have one 10 grave lot that sold for $5.00 many years ago. If a policy such as I propose had been in effect then, perhaps the interest would now take care of mowing, etc...,of. this lot. At our present rate of grave lot sales, we could have approximately $75,000.00, not including compound interest, in 20 years. Our cemetery budget for 1979 was $23,649.00 with income of $14,403.00. Respectfully, CITY OF HUTCHINSON Ralph Neumann Director of Maintenance Services pv attachment CITY OF HUTCHINSON CEMETERY PRICE STUDY 12 -4 -1980 .J HUTCHINSON STEWART ST. ANASTASIA GLENCOf LITCHFIELD BROWNTON ST. CLOUD GLENCOE NEW ULM RECOMMENDED OAKLAND PUBLIC CATHOLIC CATHOLIC CEMETERY CEMETERY CATHOLIC PROTESTANT PUBLIC NEW PRICE PUBLIC CEMETERY CEMETERY CEMETERY CEMETERY CEMETERY CEMETERY HUTCHINSON CEMETERY CEMETERY Single Grave Lot Price $100 $ 50 $ 75 $175 $150 $100 $350 $125 $ 60 -$ 75 $125 Double Grave Lot Price $200 $ 75 $150 $250 $300 $175 $350 -$500 $250 $120 -$150 $250 Weekday 6' and Under $ 50 $ 90 $120 $110 $100 $ 85 $175 $110 $115 ' $110 Interment Weekend 6' and Under $ 75 $ 90 $120 $110 $100 $ 85 $190 $110 $130 $140 Interment Regular Size Weekday $ 75 $ 90 $120 $110 $100 $ 85 $175 $110 $115 $110 Interment Regular Size Weekend Interment $100 $ 90 $120 $110 $100 $ 85 $190 $110 $130 $140 Weekday Baby Interment $ 50 $35 -$45 $ SO $ 20 $ 60 $110 $ 30 $ 50 Weekend Baby Interment $ 60 $35 -$45 $ 50 $ 20 $ 60 $110 $ 30 $ 60 ' Holding Vault Fee * $ 25 $ 20 $ 10 $ 20 $ 15 $ 25 Setting of Government $ 30 * $ 0 $ 50 No $ 50 $ 30 Marker Only Weekday Cremation $ 50 $ 25 $ 75 $ 20 $ 25 $ 50 Interment Weekend Cremation $ 25 $ 75 $ 20 $ 25 $ 60 Interment .J CITY OF HUTCHINSON y CEMETERY PRICE STUDY (continued) 12 -4 -1980 HUTCHINSON LITCHFIELD BROWNTON ST. CLOUD GLENCOE PROTESTANT NEW ULM RECOMMENDED' STEWART ST. ANASTASIA GLENCOE OAKLAND PUBLIC CATHOLIC CATHOLIC CEMETERY CEMETERY CATHOLIC ETTERY CEMETERY CEMETERY HUTCHINSON PUBLIC CEMETERY CEMETERY CEMETERY CEMETERY CEMETERY NO NO o No Fee for Winter Interment No Additional No Additional Winter Winter ter $250 Additional Charge $ 350 (6' and Under) $225 Charge Char a Interment Interment FInterment No Fee for Winter Interment No Additional No Additional No Winter No Winter o ter $250 Additional Charge $350 (Regular Size) $225 Charge Char a Interment Interment Interment No No Additional No Additional No Winter No Winter No Winter Additional Charge $100 Fee for Winter Interment (Baby) $ 75 Charge Charge Interment Interment Interment No Fee for Winter Interment No Additional No Additional No Winter No Winter No Winter Additional Char e $100 (Cremation) Charge Charge Interment Interment Interment Will have $3.00 Permit NOTE - See * Free if *Funeral meeting in Fee to set below. buried at Director o January to marker or Oakland does it at discuss monument. Cemetery. no charge. raising This will be chap ed. rices. Opening $ Closing require 14 to 30 man hours. Average 20 hours. Plus backhoe, dump truck, snow plow, air compressor and NOTE: 1979 -1980 Winter Grave hammer. • (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: December 5, 1980 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: PERMANENT STATUS OF MERLE MEECE Effective December 11, Merle Meece will have completed six months employment as a utility worker in the Water Department. It is recommended that he be placed on permanent status at Grade III, Step 3. Respectfully, 'S to copy: Ralph Neumann (7., li� 0 (612) 879 -2311 CITY OF HUTCHINSON HUTCHINSON, MINN. 55350 WEST 5 350 MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: PERSONNEL MATTERS ° 1. CONSIDERATION OF 1981 WAGE ADJUSTMENT DATE: December 9, 1980 a) to re -align pay plan, a one -time adjustment of 2Z% in Grades I, II, III, (Similar appropriate adjustment for part time /temp plan.) b) cost of living increase of 8% overall CHANGES EFFECTIVE FIRST PAY PERIOD IN 1981 (January 4) CONSIDERATION OF AMENDING PERSONNEL POLICY RE VACATION BENEFITS Present Policy 1 year - 10 days 10 years- 15 days 15 years- 20 days New Policy 1 year - 10 days 7 years- 15 days 12 years- 20 days CHANGE EFFECTIVE ON EMPLOYEE ANNIVERSARY DATES AFTER JANUARY 1, 1981 0 Rieke, Carroll,Muller Associates, Inc. December 4, 1980 'Honorable Council Members; P'A RCM is looking forward to conducting Maxi- Audits for the City of Hutchinson. The city will receive funds from the State and Federal Energy Agencies which will cover almost all of the costs of conducting these audits. The funds are outlined on the attachment. Also attached is our proposal to conduct the work outlined and for the costs which are listed. These are the allowable costs set up by the Minnesota Energy Agency. We look forward to working with you on these energy audits. Sincerely, Mark W. Monson Project Coordinator Rieke Carroll Muller Associates, Inc. Hutchinson Maxi- Audits 50% 50% 100% 70% 30% Building Federal State State State City Total city Hari. 671 288 959 Police D*• 153 154 307 Old Armw 991 991 Li quor -re 204 205 409 Park Gaffe 188 80 268 Di sposal MUmt 242 243 485 Water That 108 108 216 City Gaue 270 270 540 City Gam 171 172 343 Airport 242 103 345 Maiztmmce Airport Mice 29 30 59 Library 248 249 497 Civic Arm 2691 2691 Totals - 1425 1431 3682 1101 471 8110 Je RE: ENERGY STUDY MAXI - AUDITS RCM proposes to perform an energy survey on the buildings and submit reports as required by the State of Minnesota. We propose to perform the survey at the fees as previously defined in this letter. if this proposal is agreeable, please sign both copies, and return them to us. Upon acceptance of this proposal by you and counter accepted by RCM, we will return a copy to you. At the time of our first trip to the f acilities we will conf irm the dimensions of the buildings to be studied and define the exact costs in a letter. We appreciate the opportunity to present this proposal and look forward to working on this project. Sincerel Pa 1F. Kaeding, P. . Manager - Mechanical - Electrical RIEKE CARROLL MULLER AS post office box 130 1011 first street south pFK /sc hopkins, minnesota 55343 612 935 -6901 ing S, INC. Rieke Carroll Muller Associates, Inc. is pleased to present this proposal for engineering services to perform energy studies for buildings owned by the governmental agency detailed herein. RCM will perform the Step III, Maxi - Audit, as detailed by the requirements as set forth by the State Energy Agency. The maxi -audit will involve a trip to inspect the buildings and Agency at the time of the systems as required by the Energy inspection. Upon completion we will generate a report detailing our findings. Copies of this report will be sent to you for forwarding to the State Energy Agency with extra copies for your use. risks The State has defined certain guidelines for the amount it will alf oll carr C muller reimburse local governmental entitities for the energy studies. associates Inc The amount varies, generally, from 6� /gross square foot to -audit and architects engineers 12<./gross square foot. RCM will perform the mini maxi -audit within the amounts allocated by the State but not land surveyors planners for less than 6C /gross square foot. RCM proposes to perform an energy survey on the buildings and submit reports as required by the State of Minnesota. We propose to perform the survey at the fees as previously defined in this letter. if this proposal is agreeable, please sign both copies, and return them to us. Upon acceptance of this proposal by you and counter accepted by RCM, we will return a copy to you. At the time of our first trip to the f acilities we will conf irm the dimensions of the buildings to be studied and define the exact costs in a letter. We appreciate the opportunity to present this proposal and look forward to working on this project. Sincerel Pa 1F. Kaeding, P. . Manager - Mechanical - Electrical RIEKE CARROLL MULLER AS post office box 130 1011 first street south pFK /sc hopkins, minnesota 55343 612 935 -6901 ing S, INC. 0 Attached to and made part of PROPOSAL between the applicable governmental agency, (OWNER) and Rieke Carroll Muller Associates, Inc. (ENGINEER) in respect of the project (PROJECT) described therein. SECTION I - BASIC SERVICES OF ENGINEER 1.1 GENERAL 1.1.1. ENGINEER shall perform professional services as hereinafter stated which include customary mechanical and electrical engineering services for the maxi -audit as defined by the State Energy Agency at the time of the audit. SECTION 2 - ADDITIONAL SERVICES OF ENGINEER 2.1 Normal and customary engineering services do not include services in respect of the following catagories of work which are usually referred to as Additional Services. If OWNER wishes ENGINEER to perform any Additional Services, he shall so instruct ENGINEER in writing, and ENGINEER will be paid therefor ..as provided in the Letter, ,; Agreement. Additional services include: -- Preparation of applications and supporting documents for governmental financial support of the Project; and pre- paration or review of environmental studies and related services. -- Services to make measured drawings. -- Services resulting from significant changes in the extent of the Project or major changes in documentation previously accepted by OWNER where changes are due to causes beyond ENGINEER's control. -- Provide renderings or models. -- Preparing documents for alternate bids requested by OWNER for work which is not executed or for out -of- sequence work. -- Furnishing the services of special consultants. -- Services in connection with field surveys for design purposes and engineering surveys. Page Iof3 -- Services after completion of the Report. -- Preparing to serve or serving as a consultant or witness in any legal or administrative proceeding or public hearing. -- Providing services normally furnished by OWNER. SECTION 3 - OWNER'S RESPONSIBILITIES 3.1 OWNER shall provide all criteria and full information as to OWNER's requirements for the Project; designate a person to act with authority on OWNER's behalf in respect of all aspects of the Project; examine and respond promptly to ENGINEER's submissions; and give prompt written notice to ENGINEER whenever he observes or otherwise becomes aware of any defect in the work. SECTION 4 - MISCELLANEOUS 4.1 REUSE OF DOCUMENTS All documents including Drawings and Specifications prepared by ENGINEER pursuant to this Agreement are instruments of service in respect of the Project. They are not intended or represented to be suitable for reuse by OWNER or others on extensions of the Project or on any other project. Any reuse without written verification or adaptation by ENGINEER for the specific purposes intended will be at OWNER's sole risk and without liability or legal exposure to ENGINEER; and OWNER shall indemnify and hold harmless ENGINEER from all claims, damages, losses and expenses including attorney's fees arising out of or resulting therefrom. Any such verification or adaptation will entitle ENGINEER to further compensation at rates to be agreed upon by OWNER and ENGINEER. 4.2 TERMINATION The obligation to provide further services under this Agree- ment may be terminated by either party upon seven days' written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. In the event of any termination, ENGINEER will be paid for all services rendered to the date of termination, all Reimbursable Expenses and termination expenses. 0 Page 2 of 3 0 r 4.3 SUCCESSORS AND ASSIGNS is 4.3.1 OWNER and ENGINEER each binds himself and his partners, successors, executors, administrators, assigns and legal repre- sentatives to the other party of this Agreement and to the partners, successors, executors, administrators, assigns, and legal representatives of such other party, in respect to all covenants, agreements and obligations of this Agreement. 4.3.2. Neither OWNER nor ENGINEER shall assign, sublet or transfer any rights under or interest in (including, but without limita- tion, moneys that may become due or moneys that are due) this Agreement without the written consent of the other, except as stated in paragraph 4.3.1. and except to the extent that the effect of this limitation may be restricted by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. Nothing contained in this paragraph shall prevent ENGINEER from employing such independent consul- tants, associates and subcontractors as he may deem approp- riate to assist him in the performance of services hereunder. 4.3.3. Nothing herein shall be construed to give any rights or benefits hereunder to anyone other than OWNER and ENGINEER. 4.4 PAYMENT 4.4.1 Owner will be invoiced for services rendered monthly. Any accounts that are over 30 days are subject to a finance charge of lf4% per month (18% per year) on the unpaid balance, unless prior arrangements have been made. Page 3 of 3 e (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Bruce Ericson DATE: December 8, 1980 SUBJECT: Purchase of Drinking Fountain and Park Benches Included in the 1980 Budget.is $700 for the purchase of a new drinking fountain for Library Square Park and $1,000 for park benches. I am recommending the following companies be awarded the bid: Drinking Fountain *1. A. J. 0 Conner Sales- $650 9865 10th Ave. N Minneapolis, MN 2. GAMETIME, Golden Valley- $780 Park Benches -(eight foot long -wood) *1. GAMETIME - $142 ea. (7) $994 P.O. Box 27328 Golden Valley, MN 55427 2. Miracle -$149 ea. (7) $1043 101 Valley Lane Hastings, MN 9- � • E M E M O R A N D U M DATE: December 8, 1980 TO: - Hutchinson City Council ------------------------- FROM: Lloyd Schlueter, Fire Chief- - - SUBJECT: New Officers for 1981 The Hutchinson Fire Department recently held its annual election, and the follow- ing were elected: Chief Training Chief Equipment Chief Secretary Treasurer Rescue Captain Rescue Lt. Company Captains Company Lt. Lloyd Schlueter Orlin Henke Clinton Gruett Roger Bluhm Randy DeVries Richard Popp Mike Monge Brad Emans, Darvin Zieman, Wes Greve, and Jim Brodd Howard Riggle, Gary Hotovec, Loren Rannow, and Lee Grams With the Council's approval, these people will be the officers for the year 1981. TO ALL DEPARTMENT FROM: SUBJECT: PURCHASES .Effective with our change in organization a revised plan of operation for purchasing will be put into effect. Beginning immediately the following guidelines are established for acquistion of all supplies and services necessary for city use. 1. any item or service under $50.00 can be purchased by the heads of the department as needed. The department head may designate another individual to purchase the item. This designated person must have an authorization .card which he must show the vendor to-make the purchase. A signature on the invoice is also required at time of purchase. 2. If the item will cost $50.00 or more a REQUEST FOR PURCHASE must be completed and signed by the head of the department. The purchasing agent will then gather quotes as necessary to prepare a purchase order. (three vendor bids will be solicited, if possible) Once the purchase order is prepared it will either be mailed or can be hand carried to the selected vendor. The processing time on this will be a maximum of 36 hours. PLAN AHEAD. If a specific vendor is requested please note why and due consideration will be given. (Note it maybe of help to have the various representatives stop and discuss their product line and availability with the purchasing agent.) 3. If the cost is more than $1000. the item must FIRST be approved by council before the purchase can, be made. It is therefore very important to have all requests for such items to the purchasing agent' by Friday preceding a council meeting to get required approval. q — / r. -2- 4. EMERGENCY ITEMS. OCASSIONALLY a sudden break -down requires immediate repair. The procedure will be to notify the purchasing agent,if practical,of the need. A decision will then be made upon which vendor is to be used. As soon as a cost can be determined the purchasing agent will contact the proper council member and mayor for clearance on their emergency. S. All of the above is conditional upon the necessary dollars available in the budget. If the dollars are not available authorization from the council must be received before any purchasing can be taken. 6. If an item costs less than $1000, but is an item not previously owned by the City, the council must approve the purchase. Any problems will be resolved by the purchasing agent, City administrator and the department head. If the problem cannot be resolved at this level the matter will be brought to the council for solution. 0 TO: ALL VENDORS SERVING THE CITY OF HUTCHINSON FROM: CITY COUNCIL SUBJECT: PURCHASING Effective immediately the City Council requests all vendors to honor the following request for any purchasing done on behalf of the City. 1, Any order totaling $50.00 or more must be accompanied by a purchase order signed by either Gary Plotz, City Administrator, or Kenneth B. Merrill. We would appreicate your reference to this number on the invoice submitted to the City. 2. Items under this dollar amount may be purchased by the authorized employee of the City. The person must sign a sales slip at the time of purchase. The employee =will carry.an authorization card of the city. If you have any questions please contact Ken Merrill at City Hall. Z46MI Purchase Requisition TO: PURCHASING AGENT FROM Department Please order the following items. Previous or possible vendors include: Requisition Number Company 1. 2. 3. Date Issued Address City Date Wanted 1 hereby certify that the supplies specified in this Account Number requisition are absolutely necessary for use in this department. ' Approved REOUESTOR HEAD OF DEPARTMENT Ouantity Unit Description Estimated Cost Unit Cost jotat Please Send this Sheet Promptly to Purchasing Office PURCHASING 51 RESOLUTION NO. CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: The following items were authorized due to an emergency need: ITEM COST I PURPOSE DEPT. BUDGET I VENDOR Date Approved: Motion made by: Seconded by: Resolution submitted for Council action by: 0 • RESOLUTION NO. 6646 RESOLUTION ESTABLISHING GUIDELINES FOR ACQUISITION OF SUPPLIES AND SERVICES FOR CITY OF HUTCHINSON BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the following guidelines are hereby established for the acquisition of all supplies and services necessary for use by the City of Hutchinson: 1. Any item or service under $50.00 can be purchased by the head of the department as needed. 2. Items costing more than $50.00 must have a purchase order signed by the City Administrator or Accountant. 3. Items costing over $1,000.00 must first be approved by the City Council before purchase can be made. 4. Emergency - A critical breakdown would be determined by the department head and emergency needs would be approved by the City Administrator and Council member. Adopted by the City Council this 9th day of December, 1980. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk G /; M E M O R A N D U M DATE: December 9, 1980 TO: Muor $ Council — — — — — — — — — — — — — — — — — — — — — — — FROM: Kenneth B. Merrill SUBJECT: Tax Increment Bond Funds To operate the tax increment bond issue of 1980, it will require authorization to set up two funds. Fund #1 as Capital Projects Fund will be in operation until all monies have been spent on the projects. Fund #2 a Debt Service Fund to retire the bonds of 1980 and where all tax receipts and bond payments will be recorded. On the accounts payable listing we are also authorizing payment of amounts incurred prior to receipt of the bond money and bills since received. RESOLUTION NO. 6645 RESOLUTION ESTABLISHING TAX INCREMENT CAPITAL IMPROVEMENT FUND AND TAX INCREMENT DEBT SERVICE FUND - 1980 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT a fund - Tax Increment Capital Improvement Fund 1980 - is hereby author- ized for operation with the proceeds of the 1980 Tax Increment Bond.receipts. THAT a fund - Debt Service Tax Increment Bonds of 1980 - is hereby authorized for the purpose of collection of receipts and payment of bonds as they become due. Adopted by the City Council this 9th day of December, 1980. ATTEST: Gary D. Plotz City Clerk 0 0 Ralph D. Westlund Mayor (612) 879 -2311 CI T V OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 December 9, 1980 TO: City Council FROM: City Engineer RE: Street Department Truck Request permission to advertise for bids for a 27,500 G.V. Truck with 5 -6 yard box with a reversible plow. The estimated cost is $20,700.00. This unit will replace two (2) existing vehicles, one of which is scheduled for replacement in 1980 and the other in 1981. These two (2) units would be auctioned off in the spring of 1981 along with several other units we have. We have $20,000 budgeted for this purchase, and the net cost after sale of the used trucks is anticipated to be less than the $20,000. If acceptable, we would call for bids on December 19, 1980 at 2:00 P.M.. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer MA cc: Ralph Neumann Ken Merrill -.41., REGULAR COUNCIL MEETING December 9, 1980 WATER $ SEWER FUND *State Treasurer PERA contribution $ 232.31 *State Treasurer Soc. Sec. Contribution 326.92 Am. Payment center 3 months box rental 36.00 Carr Flowers flowers -Ross Michaels 11.00 Commissioner of Revenue Nov. sales tax 170.01 Crown Life Ins. Co. december dental ins. 79.02 Equitable Life Assurance Co. december LTD ins. 38.11 Farm & Home supplies 4.72 Feed Rite Controls Inc. supplies 234.72 GTC Auto Parts supplies 40.35 Gambles 3 bags concrete 8.97 Hutch Telephone Co. phone 74.57 Hutch Utilities electricity - gas - computer chgs. 8104.13 Heikes Hardware Hank supplies 6.38 Juu1 Contracting Co. repairs 966.80 Nalco Chemical Co. chemicals 2083.20 Power Process Equipment repair parts 65.26 Plaza OK Hardware supplies 3.87 Quades supplies- repairs 70.00 Standard Printing envelopes 287.20 St. Paul Life Ins. Co. december life ins. 40.80 Water Products Inc. meter 366.37 N.W. National Bank interest $ service fee 11,557.10 Duff Norton Co. parts 504.25 Curtin Matheson Scientific chemicals 251.44 Junker Sanitation refuse charges 24,727.38 RCM Associates professional fees 1395.52 Cash Drawer #4 license plates & supplies 3.41 $51,689.81 GENERAL FUND *Briggs & Morgan professional services $10,969.54 *State Treasurer PERA Contribution 982.37 *State Treasurer PERA Contribution 3,477.29 * STate Treasurer Soc. Sec. contribution 4,040.54 Castle Chemical Co. 5 cases chemicals 772.20 Hayden Murphy Equipment trailer 3,082.50 Cummins Diesel Sales repairs 622.42 Trailing Room Inc. cases of tape 191.60 City of Granite Falls 3 gals chemicals 102.96 No. Star Chapter Bldg. Officials dues for Bub $ Homer 20.00 Co. Recorder land survey 24.00 McGuires mayors meeting 71.10 James Haasl 2 rolls snow fence 25.00 LeRoy Gehrke patch stucco -city hall 110.00 Mid Central Fire $ Safety Scott air pac II 664.00 RAndall Watkins relocation claim 4,475.00 Judy Thunstrom skating instructor 24.00 Barb Haugen skating instructor 40.00 Mary Haugen supplies 27.79 Earl Alsleben 36 steel fence posts 54.00 Doug Meier 20 steel fence posts 30.00 /l--Gt, . - . 0 -2- Brandon Tire tires $223.46 Display Sales fuses 36.60 INT "1 Conf.Bldg. Officials add. chg on code books 18.00 J.W. Hanson Contracting Co. repairs 1364.70 Midway Twins Motor Inn. Mike Hogan 171.47 Superior products 10 tables 690.00 St. Paul Dispatch subscription 20.80 McLeod Coop Power Assn. electricity 299.16 A F B Electric Inc. supplies 11.60 Abbott Electronics Inc. supplies 4.00 Allen Office Products supplies 13.63 Am. Linen Supply laundry 36.30 Am. Welding Supplies welding gas 4.50 Am. Public Works Assn. dues 80.00 Brinkman Studio film $ processing 266.63 Bullseye Reloading reloads 177.00 Browns Greenhouse tree wrap 5.07 Crow Chemical supplies 47.16 Carr Flowers flowers -ed westphal 15.00 Chapin Pub. Co. publications 220.50 Coca Cola Bottlin supplies 178.50 Co. Treasurer taxes 244.44 McLeod Co. Treasurer bal. of assessing fees 7114.50 Culligan Water Cond. rental 36.00 Dostal $ Oleson Oil Co. heating oil 391.60 Family Rexall drug supplies 197.42 Floor Care Supply supplies 115.43 Fire Extinguisher Sales re chargeing 46.26 GTC Auto Parts supplies 716.20 Gambles supplies 75.85 Pamida parts 7.92 Henrys Candy Co. concession supplies 288`•59 Hutch Iron & Metal iron 18.45 Hutch Leader publication costs 521.56 Hutch Telephone Co. phone 2115.65 Hutch Vet Clinic boarding fees 121.00 Hutch Wholesale supplies 158.51 Heikes Hardware Hank supplies 53.89 Ink Spots printing 91.00 Kjos Our Own Hardware supplies 6.22 Lloyd Schlueter dec. car allowance 30.00 Lano Equipment Inc. parts 397.64 Mankato Mobile Radio repairs 80.52 Miller Davis election supplies 320.00 Northland Beverages concession supplies 49.80 Plaza OK Hardware supplies 121.47 Gary Plotz mileage & Nov. $ Dec. car allowance 291.87 Plowmans Inc. repairs 457.93 Marlow Priebie fall conference 149.71 Rannow Electric electrical services 75.44 Road Machinery repair parts 180.29 St. Paul Book & Stationery office supplies 5.17 Simonson Lbr. Co. supplies 15.55 Hazel Sitz transit meeting 24.70 0 -3- Swanke Motors Xerox Corporation Ziemers Grocery W. D. Enterprises Crown Life Ins. Co. Equitable Life Ass. Soc St. Paul Life Ins. Co. Brinkman Studio Co. Treasurer Condons Supply Co. Farm & Home Gopher Signs Co. Henrys CandyCo. Hutch Hospital Hutch Leader Hutch Utilities Jahnkes Red Owl. Juul Contracting L $ P Supply Co. Lamberts Standard Law Enforcement Equipment Kenneth Merrill Wards Marilyn Swanson McGarvey Coffee Quades Inc. Shell Oil Co. Mankato Mobile Radio University of Minnesota Wesleys Pharmacy Cash Drawer #4 Sounders - Thablen $ Associates Borchert - Ingersoll Inc. Gerald E. Hanson • parts contract payment supplies repairs december dental december LTD ins. december life ins. film dl fees for county concession supplies supplies signs concession supplies blood alcohol tests advertising & posters electricity & gas concession supplies machine hire supplies car washings equipment mileage tires $ parts coffee coffee repairs $ parts gas repairs registration fees supplies supplies McDonalds Park Land Grant partial payment loader - snowblower refund bid deposit $ 9.34 146.56 8.12 50.00 1411.20 522.14 565.08 2.17 53.50 40.95 214.92 101.50 288.59 60.00 52.85 11,152.96 76.08 4,500.16 47.95 27.00 85.75 20.52 319.34 5.84 44.00 158.31 23.28 81.00 35.00 3.10 45.22 200.00 30,000.00 98,563.40 550.00 99,113.40 0 -4- MUNICIPAL LIQUOR STORE City of Hutchinson Griggs Cooper F Co. Ed Phillips $ Sons Old Peoria Co. Twin City Wine Co. Friendly Beverage Co. Lenneman Beverage Locher Bros. Triple G Distributing Junker Sanitation Electro Watchman Inc. Hammers Milk House Hutchinson Telephone Co. Floor Care Supply Co. Hutchinson Medical Center Sprengler Trucking Judson Valley Enterprises Dept. of Public Safety Hutch Cold Storage City of Hutchinson OFF STREET PARKING Charles Bell Bonds of 1976 NW National Bank Bonds of 1980 Progressive Contractors Debt Servic a Fund lst National Bank of St. Paul American National Bank Tax Increment.Bond Fund • transfer of funds $10,000.00 liquor & wine 3,402.96 liquor $ wine 2,390.54 liquor & wine 2,542.33 liquor $ wine 4,743.12 beer 1,401.30 beer $ mix 8,916.05 beer 6,181.80 beer 9,953.75 refuse charges 90.00 quarterly charges 84.00 supplies.- 18.60 phone service 40.86 towels 41.95 physical 27.00 freight 511.87 ice 104.00 identification card 5.00 contract payment 109.18 cigarette license 12.00 $ 50,576.31 servicing meters $145.20 interest & service fee 24,183.95 construction costs 28,796.92 interest & service fee Hospital Bonds 35,366.47 principal, interest & service fee Nursing Home Bonds 68,297.56 General Fund, City of Hutchinson repayment for advancements 100,000.00 Water & Sewer Fund, City of Hutchinson repayment for advancements 287,500.00 WHAT IS THE VALUE OF MY 1 8O FRINGE BENEFITS? $ X 2080 hours $ Hourly rate Annual earnings (without overtime) FRINGE BENEFITS FOR 12 MONTHS - PAID BY THE CITY 1. HEALTH INSURANCE COST (Single $269 -or- Family $803) $ 2. DENTAL INSURANCE COST (Single $71 -or- Family $245) $ 3. LIFE & LONG -TERM DISABILITY INS. COST $ 75.00 (average) *4. EMPLOYER'S PERA CONTRIBUTION (Annual earnings X .055) - 5.5% $ *5. EMPLOYER'S SOCIAL SECURITY CONTRIBUTION - - (Note: In 1981, this (Annual earnings X .0613) - 6.13% $ will be 6.65 %) 6. WORKER'S COMPENSATION INSURANCE COST (Annual earnings X .01 - office, sales -or- 11 X .04 - maintenance -or- �� X .06 - police -or- " X .085- street, engineer)$ (average) 7. PAID VACATION EARNED (80 or 120 hours X hourly rate) $ 8. SICK LEAVE EARNED (96 hours X hourly rate) $ 9. PAID HOLIDAYS (76 hours X hourly rate) $ 10. CLOTHING ALLOWANCE OR UNIFORM RENTAL $ (If applicable) *For police substitute 12% PERA, no S.S.) Total fringe benefits A. $ divided by 2080 hours = $ Total fringe benefits Fringe cost per hour B. $ divided by $ _ % Fringe cost per hour Hourly rate Fringe as a % of pay THE VALUE OF MY FRINGE BENEFITS IS % OF MY ANNUAL EARNINGS ees 4�4 1NF� �NvA _0 .�2. Fps as peGe�` o� An Equal Opportunity Employer Mr. Gary Plotz 37 Washington AVe. W. Hutchinson, MN 55350 Mr. Buzz Schantzen 246 South Main St. Hutchinson, MN 55350 STATE OF MINNESOTA MUNICIPAL BOARD Suits 165 Metro Square 7th & Robert Streets St. Paul, Minnesota 55101 December 8, 1980 Mr. Kerry B. Olson 1017 Hennepin Ave. Glencoe, MN 55336 Phone, 296 -2428 23q 567g97o, �, of N �C C 1980 Ln CO ey 0') qC"' �� \ FOR YOUR INFORMATION Mr. Richard Schmidtbauer Route 2 Hutchinson, MN 55350 Re: A- 2456(OA) -14 Hutchinson Annexation, City Resolution No. 6529 Gentlemen: For your information, the Minnesota Municipal Board will hold a conference call meeting regarding the above - entitled annexation proceeding on Monday, December 15, 1980 at 9:00 a.m. in the Municipal Board Office, Suite 165 Metro Square Bldg., St. Paul; Minnesota. You are .welcome to sit in on any conference calls or meetings that may occur because of this proceeding. If you wish to attend any of these, you must come to the Municipal Board Office in St. Paul. Sincerely, kj MUNICIPAL BOARD Karen Juliot Secretary to the Director C, 70 , 0 ,56789, >> �. 'r• �C� INC. REALTORS �� 1990 Ln 3908 SIBLEY MEMORIAL HIGHWAY EAGAN, MINN. 55122 N REer VED PHONE 454 -1600 mac, Q� 9 Doti s2bZ£ZZZ�2�2 Mr. Gary Plotz City Administrator City Hall Hutchinson, Minnesota 55350 Dear Gary: FOR YOUR INFORMATION December 5, 1980 As of today, our firm has officially terminated all efforts to develop the Library Square Plaza which was to be located in downtown Hutchinson. As you are aware, the financing climate in the country has become extremely poor. In the last few weeks, the interest rates on tax exempt issues has climbed to over 12 %. In addition, financing entities require a large portion of the equity of any project. Because of this very poor financing climate, it has become impossible to complete the shopping center. As you know, the preliminary leases which were obtained by our firm were contingent upon being able to construct a building for opening in the early fall of 1981. The financing climate as of this date has made that infeasible. Since we were going to require help from the City in obtaining the land site which we would anticipate to take several months, and since we will be unable to obtain the financing to pay for the site, we have made the decision that the project would be terminated. It was our opinion that the extremely complicated process that is required to obtain the site, complete the design, finalize -leases, and construct the building, could not have completed prior to the termination date of September, 1981. Any project in the downtown area which requires the packaging of existing land and removal or existing structures is as you know, expremely complicated. Adding the present financing climate to this, made the project infeasible. I wish to thank your.city for the opportunity . to have pursued. this project over the last year. We have done our best to complete the transaction, as you know we were well along with acquiring leases, we had designed the center, obtained preliminary financing committments, and preliminary construction costs. All of this work and our expenses of several thousand dollars will now have been wasted. However, there is nothing more that we feel we can do to complete this project. I appreciate all the cooperation from you and the city council and Mayor of Hutchinson with regard to attempting to complete this very difficult project. I hope that at some time in the future we may still make it possible to do some development in the Hutchinson area as I believe it is a very stable, fast growing area in which one could be proud to have a completed project. Again, I am sorry that this project did not work out, however, I am happy to have attempted it in your city and I would hope that at some time in the future we would be able to participate in other developments. Sincerely, Rax�vo',A� ar k-IS. Parratito 40 0 COUNCIL MINUTES SEPTEMBER 23, 1980 FOR YOUR INFORMATION (b) COMMUNICATIONS FROM THE MAYOR Mayor Westlund reported he had received a telephone call concerning the need for a stop sign from the north onto Century Avenue. Attention was called to the fact that the week of October 19, 1980 is United Nations Week. The Mayor appointed Jay Beytien as chairman of activities for this particular week. (c) COMMUNICATIONS FROM ASST. DIRECTOR OF MAINTENANCE OPERATIONS Assistant Director Roberts reported the gross total sales from the City Auc- tion held September 18, 1980 came to $4,259.01. (c) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Schantzen stated the Title Insurance Company had raised a ques- tion on the lot where the McLeod Historical Society was located. They re- quested a signed indemnification agreement on title by the City. Following discussion, the motion was made by Alderman Beatty to authorize the City Clerk and Mayor to sign the necessary papers to clear the site for the high rise. Seconded by Alderman Lueneburg, the motion carried unani- mously. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Lueneburg, seconded by Alderman Beatty and carried unanimously, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 10:30 P.M. upon motion by Alderman Gruenhagen, seconded by Alderman Lueneburg and unanimously carried. -9- To the Editor: E FOR YOUR INFORMATION It mould seer that our people should be offended by the activities of the Hutch school board and others that are pushing the school bond issue by using treats and enticement in exchange for votes.How long has it been since the beer and civar entice,,-lent was outlawed in America that was an effort to buy votes.C'hy not try to improve our manners along with a better education progran? I wonder too who pays for the c6ffee. date NOV 2 8 1980 copy;Hutchinson City Council BUTCHINS0.11, HN 55350 293o 31.123A f 1ti� 56 rn C\1 I N 1 a�4_ � t V O �d C 8r ti N� c_ '0 ,`'oe 8t L�9:Cj` Al 410W RIVER REGIONAL LIBRARY BOA November 10, 1980 T FOR YOUR INFORMATION The Crow River Regional Library Board met at the Meeker County Courthouse on November 10, 1980. Present: Ralph Bergstrom, Hutchinson Representing: Hutchinson Kathy McGraw, Hutchinson of Hutchinson Joan Reckdahl, Grove City if Meeker County Ellen Moensch, Eden Valley " Meeker County Harriet Berg, Dassel to Meeker County Dorothy Hinseth, Sunburg of Kandiyohi County Jean Stranberg, Atwater Kandiyohi County Wayne Hebrink, Renville Kandiyohi County Lilah Buhr, Stewart McLeod County George Jepson, Winsted McLeod County Marcia Kleberg, Willmar Willmar Howard Hoese, Glencoe " Glencoe Burton Sundberg, Director, CRRL Kathy Matson, Asst. Dir., CRRL Absent: Jeanette Buchanan, Willmar* Representing: Willmar John Esbjornson, Willmar* " Willmar Orlynn Mankell, New London* Kandiyohi County Ron Pool, Bird Island* Bird Island Earl Mathews, Glencoe* " McLeod County Joyce Hardy, Litchfield* Litchfield Jim Jones, Renville* Renville • Wayne Brix, Litchfield (resignation submitted) " Litchfield . * Excused absence . Chairman Bergstrom called the meeting to order and appointed Joan Reckdahl as secretary pro tempore. Lilah Buhr moved, second by Ellen Moensch,-that the October minutes be approved. Motion passed. The Board approved the treasurer's report on a motion by Joan Reckdahl, seconded by Marcia Kleberg. The library director reported that the terms of Jeanette Buchanan, Ralph Bergstrom, Howard Hoese, and Joan Reckdahl will be completed on December 31, 1980, or when their successors are appointed. They cannot be reappointed because they have served two consecutive three -year terms. The terms of Orlynn Mankell, Wayne Hebrink and George Jepson are also up, but they can be reappointed. There are several resignations pending, namely those of Wayne Brix, Jim Jones, and Ron Pool. Mrs. Matson reported that Halloween parties held in some of the branches were success- ful. The grant for storyteller Bob Gasch has been funded, and he will be appearing here early in December, including the staff Christmas party. The New London library is right now in the process of moving to new quarters. These will be used while a new facility, approved in a November referendum, is built by New London. The Board approved a motion by Wayne Hebrink, seconded by Lilah Buhr, to pay the bills. Mrs. Matson reported that an executive secretary has been hired by SArIFJE, but that they still may hire a professional librarian as a coordinator. The meetings (one in each county) on adult illiteracy were successful. They drew a total of about eighty people and acquainted people in this area with the programs that are available to enable people to become literate. October 1980 Balance RECEIPTS: State/Federal Aid Special Grant/1979 Special Grants/1980 Kandiyohi County Meeker County McLeod County Willmar Litchfield Hutchinson Glencoe Bird Island Renville. Petty Cash Gifts Other From 1979 Budget & Reserve TOTAL RECEIPTS & BALANCE 0 CROW RIVER REGIONAL LIBRARID Treasurer's Report Joan Reckdahl, Treasurer BUDGET MONTH YEAR M DATE $ $(14,786.97) $ (7,856.68) $105,000.00 $ 26,000.o0 $105,819.00 -0- 15,091.37 292.00 3,022.00 1, 900.00 62,110.40 15,527.60 62,110.40 43,032.00 93.0: 28,688.00 46,856.70 g22as.77 19,640.60 48,993.12 12,248.28 ( -292)* 48,993.12 25,474.57 6,368.64 25,474.57 36,378.76 9,094.69 36,378.76 16,661.32 4,165.33 16,661.32 5,040.20 1,260.05 5,040920 5,538.30 1,384.58 5,538.32 - 16,000.00 2,057.87 17,825.49 -0- 350.40 310.00 5,000.00 3,lol. 6 23,121.45 3 19,107.37 1780,916.40 $397,793.23 10,556.63 $429,664.00 $ 66,129.43' $389,936.55 • Reported in error in January, 1980. FUM AND DEPARTMENT - - - LIBRARY PFRSO'iAL SERVICES_ -__ SALILRIc HUMANITIES PROJECT 'r:033P_TAI. :1.D. _.:SL'RINCE FE; AL a SOCIAL SEM-FT.ML .• iOT ,r- BOOKS: ADULTS EOU 0"FILDREN ?�fi.CD?C�:LS FA -u'P.LE'.S AUDT_0 VISUAL EI::�Ii:G iLLITER .C; FRD.:SCT OTAL CUSTODIAL SU??LI:S SERV. TEi aPHONE IME Y? L•r.':iG� rJ ?i�All�i.ti \�.:�.. Il\;S. i -- -- _ - . - . TOTAL OT:----R SM"PLI£S - PtC a pozT :GE I; VjRW: L St ?Us c. RESERVE, `. -37LL CAPITAL OUTUY Z :Iv :! F l: ;eD .01Ai 'OTAL LIBRARY Investments redeemed APPROPRIATIONS hT0 EXPENDITURES YTD EXPE01 TURES 5 SPENT UNEXPENDED BA L 252,573.00 24,522.94 237,481.63 9A..C: 15,091.37 969.00 sw"454-10 914.77 95.,I4 94►•23 - -. 12,000.00._ -._ .. 1,182.64 11,154.54 _ 93.0: - 845.46 .._ 2t,nM.c� g22as.77 29,daq.0/ 93-4J6 11M.99 286,542.CO 28,425.55 269,164.95 93.9% 17,377.C5 - - 49,750.00 - 9,787.58 37,290.97 75.0% - 12,459.03 - - 16,535.00 1,631.69 13,544.91 81.7% 3,040.09 6,3OC.00 2,7344C2 7,310.00 !16.0+ _ 1,010.04 .- 350.40 139.48 452,.14 129.21 102.145 4,794.00 510.97 2,6T1.41 54.5% 2,182.59 200.00 -- -- 0.60 - _ --. -- '0. 00 _ _ - G.r - -- _ 200.00 ..- 1,90u.00 0.09 939.16 93. in 64.84 450000 108.00 523.82 116.4: 73.82; _ 21053.00 __ - -- 1 \28.61 ._ -•- ._ -- .- _ 527.16 - .25.7+ _ -- ,1,525,331 81,482.00 15,341.35 63,19Q.57- 77.6% 18.222.43 BSC.CO 242.50 _- . 746.10 -- 84.6% _.___..13•..99 -. 3,200.00 560.22. 3,064.23 96.4% 11:.72 2.4G0.:3 225.20 2,309.90 96.20% 9(1.10 12,C0:.c.0 753.06 11,693.02 97.,.% - . ---- -- 306.98 - tE,480.so 1.781.58 17,833.3,x, 96.51 646.70 9,816.34 -- 97.6% -- -_ - . _ 243.66 -_ 182,71 843.6,6 :6.5% 650.94 3,653.00 407.30 3,351.66 105.51 201.665 4,653.00 - - -- 199.25. - - - - 3,365.31 83.1% - - -- 7L4.69 -- 60040 0000 o.GO 0.0+ 60C406 5,200.CC 0.00 40117.00 79.2: 1,0(13.00 8,51-x0.00, - -- 1,362.31 9,754.56 114,.8: -- 1.254.562 80G.00 0.00 880.0-3 110.0. 80.005 1,510. 415 - 125.00 1,375.00 91.7. !;5.09 500.00 -0.00 0.00 -C.01 - 500.00 _.. 36,960.0E 3,437.69 34,508.93 93.4% 2.451 .C7 4,0M."'A 311.05 5,e! -A.31 145.2% - - - 1.808.315 - -- 70,'.09 0.08 ^.00 r „0. U -0.0 -) t,5sG.Co 6,230.00 311.06 5,803.31 93.14 341.69 429,664.G0 49,291.15 39C,515.06 9c.9r _33,148094 $ 17,450.00 Investments purchased 43,742.43 Ending cash balance $ (9,460.15) Savings Pass Book: $27,968.88 as of October 31, 1980 $250,080.00 258,961.64 $ (9,460.15) November 1980 Balance RECEIPTS: State /Federal Aid Special Grant /1979 Special Grant /1980 Kandiyohi County Meeker County McLeod County Willmar Litchfield Hutchinson Glencoe Bird Island Renville Petty Cash Gifts Other From" 1979 Budget & Reserve TOTAL RECEIPTS & BALANCE ROW RIVER REGIONAL LIBRARi' Treasu:-er's Report BUDGET MONTH ',GEAR TO DATE .DO s (9,46o.15) 5 (7,856.68) $105,000.00 7v3T!1.00 -_ 1o5,819.00 -0- 852.14 292.00 3,022.00 917.00 2,817.00 62,110.40 ._.,� - - -•QO. 62,110.40 43,032.00 935.16 28,688.00 1 46,856.70 523.82 19,64o.6o 48,993.12 527,16. -- 25.659__ 48,993.12 25,474.57 78.14% 25,474.57 36,378.76 _ 36,378.76 16,661.32 1,500.:.0 16,661.32 5,040.20 000 5,o4o.20 5,538.30 36,960.30 5,538.32 16,000.00 1,392.48 19,217.97 _0- _ 5s- 913.53.. 310.00 5,000.00 19,107.37 1 927 35,o48.8o S 4, 36.83 $402,030.06 10,556.63 $429,664.00 S (5,223.32) $394,173.38 - - -- - - -- -- - BUDGETED FUND ORG ACCOUNT AMOUNT LI84ARY PERSONAL SERVICES SALA IES_ _- --._-___.___._._252,573.9) HUMANITIES PROJECT 969903 HOSPITAL r.ED. IVSURANCE 122000000 _PE_ R; AND SOCIAL SE CURL TY _ _ 21 2!1 00 •0 J TOTAL PERSONAL SERVICES 2d6,542.7J _ MATERIALS ~BOOKS- ADULT BOOKS- CHILDREN `__PERIODICALS PAMPHLETS AUDIO VISUAL PAINTINGS_ •_- ____.___ BINDING HICROFORMS _ ILLITcSACY PROJECT_ TOTAL MATERIALS 16#585.00 350.3) 4 2754.03 i 2900 ".7 1 450.OJ -._. 2053 •J3 812482.00 MAINTENANCE CUSTODIAL SUPPLIES AND SERVO TELEPHONE 3,200 •9J TELETYPE VEHICLE OPERATION - INCL IN; 12200t'i•1R TDTAL YA-INTEhAMCE 182480 •]J - -- _ OTHER -_ _- - -- - - - - -- -- SUPPLIES `_- -. P;ZOMDT IMU AND PRCGRAMMIN_G._. P(t TAGE MILEAGE AND MEET I11GS .MEriauRsH IFS IXSURANCE EOUIPHENT RENTAL _- AU'IITI'IG SERVICES IODKfFEPING SERVICES r,ISC. DESERVE _TOTAL OTHER CAPITAL O W LAY 82AN CH AY.O �T I IAT IOU FUND VEHICLE A1.ORTI1ATION FUND __TOT /L ^APITAL OUILAY TOTAL L12RARY h.,?stmen+. : -jrc�d -:piing casn b- � ?'2C t1T0_,- _0000._ -_YTD _3_ OE EXP_ EXPENDITURE EXPENDI TUBE TO BUD 23_,9941_.18 -2 &1s 422.81__:].03.508 _ •00 92q.77 950441 'i, 182964 12, 337.18 102.811 _ 1#981.05 _ 21s_585s06102• -797 _ 27]9104.87 296,269.82 •193.391 -' 445975 -37, 736. 72 75.852 .DO 13,544991 81.672 .00 7v3T!1.00 -_ 116.0"% -_ - - *00 852.14 129.385 20.90 '29 6329 31 544912 - .00 ._.,� - - -•QO. 0.007 -- •00 935.16 93.925 :00 523.82 116.402 8,500.9) 527,16. -- 25.659__ 466.65 63,66b.22 78.14% 000 746.10 8408% 141.57 3,225.05 100.d1 1 131. 69 __88.832_. '200064 112893.66 59.11 390.00 172997450 97.392 IJs060.OJ 128.71 9s945.05 98.867 -- 1,500.3) .000 849.06 _._..56.602- - 3s650033 •00 3,851.66 105.527 4 4650 o3i 424.70 4, 290.01 92.264 600003 -__ sD0 _ -,__� .00 ____ - 0002._ 5,200.33 000 9,117.00 79.17. 8,500.9) 658969 10,413.25 122.512 8000)3 600 _ _880-000__i1J.07R. - _ 1*500003 125.00 1,500.:.0 1009004 500003 000 000 9002 36,960.30 _- 1,337.10 _ _ 35,846.03 96.992 _ 41100.73 _ _105.22 _ 5s- 913.53.. 1470847 700.n0 000 •oo 0001 12500003 .00 600 .00Y 62200073 _.__ 105.22 ____5,91.53 55.381 429 #664 .3J 292 403.84 419# 693.10 97.661 S 21,0-`.00 Savings Pass Book: $8,579.80 as of November 30, 1980 527 L , 07,-j - 0.0 261,522.56 8 (15,01 ?.28)