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cp11-12-1980 cHUTCHINSON CITY CALENDAR WEEK OF November 9 T 0 November 15 1980 WEDNESDAY -12- Noon - Transportation Board Meeting at City Hall (Auditorium) Noon - Open Bids for Tax Incre- ment Bond at City Hall (Council Chambers) 7:30 P.M. - City Council Meetin at City Hall SUNDAY -9- NI 0 THURSDAY -13- 8:00 A.M. - City Council Meet with Clerical, Eta - ployees MONDAY =10- � V a FRIDAY -14- V TUESDAY -11- VETERANS DAY CITY OFFICES CLOSED SATURDAY -15- AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, NOVEMBER 12,1980 v1. Call Meeting to Order - 7:30 P.M. ,j2. Invocation - Reverend Richard H. Costen Consideration of Minutes - Regular Meeting of October 28, 1980 and Special Meeting of October 30, 1980 Action - Motion to approve - Motion to approve as amended 1 4. Public Hearing (a) $2,300,000 Industrial Development Revenue Bonds for Hutchinson Telephone Company Project Action - Motion to close hearing - Motion to reject - Motion to adopt Resolu- tion 5. /Communications, Requests and Petitions ✓(a) Consideration of Request for Dan Kastelle and Michael Jamison to Sell Merchandise Door -to -Door within City Limits Action - Motion to approve - Motion to reject J(b) Consideration of Request for Snow Removal Permit: 1. Gene C. Betker 2. Pat Mikulecky Action - Motion to reject - Motion to approve and issue permit A. Resolutions and Ordinances Nonek 7. Resorts of Officers, Boards and (bmmissions ,/(a) Building Official's Monthly Report - October 1980 Action - Order by Mayor received for filing v4) Minutes of Tree Board dated October 21, 1980 Action - Order by Mayor received for filing COUNCIL AGENDA NOVEMBER 12, 1980 ,/Cc) Minutes of Parks & Recreation Board dated October 1, 1980 Action - Order by Mayor received for filing f(d) Minutes of Library Board dated October 30, 1980 Action - Order by Mayor received for filing 8. Unfinished Business Aa) -Consideration of Main Street Light Poles and Street Banners (DEFERRED 10- 28-80) Action - 9. New Business ✓(a) Consideration of Hiring Eugene Baasen for Street Maintenance Action - Motion to approve employment - Motion to reject V(b) Consideration of Permanent Status of Eldon Barkeim Action - Motion to reject - Motion to approve permanent status ,A10 Consideration of Financial Assistance to Drug Investigation Unit Action - Motion to reject - Motion to approve contribution J(d) Consideration of Mutual Fire Protection Contract Action - Motion to reject - Motion to authorize Mayor and City Clerk to sign contracts ' /e) Consideration of Employing Part -Time Employees Action - Motion to reject - Motion to approve employment �(f) Consideration of Priority Rating for 1981 Projects Action - Motion to reject - Motion to approve 10. Miscellaneous (a) Communications from the City Administrator 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds- 12. Adjournment -2- s AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, NOVEMBER 12, 1980 ✓3. Consideration of Minutes - Special Meeting of November 12, 1980 Action - Motion to approve - Motion to approve as amended 5. Communications, Requests and Petitions ,(b) Consideration of Request for Snow Removal Permit: 3. Carl Christensen Action - Motion to reject - Motion to approve and issue permit J(c) Consideration of Request for Christmas Tree Sales Permit by Leonard Riemann Action - Motion to reject - Motion to approve and issue permit 6. Resolutions and Ordinances /a) Resolution No. 6634 - Resolution Adopting Enterprise Funds Budget for Fiscal Year 1981 Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business ✓(b) Consideration of Awarding Bids for Purchase of Self- Powered Snow - Blower and Front -End Loader and Sale of Self - Powered Snow - Blower and Front -End Loader (DEFERRED NOVEMBER 7, 1980) Action - Motion to reject - Motion to award bids as recommended v/ c) Consideration of Awarding. Bid for $650,000 General Obligation Tax Increment Bond (DEFERRED NOVEMBER 12, 1980) Action - Motion to reject - Motion to waive reading and adopt Resolution - Motion to award bid 9. New Business ✓(g) Consideration of Entering Into A Land Disposition Agreement with Hutchinson Partners Action - ITEM WITHDRAWN FROM AGENDA 0 i AGENDA ADDITION NOVEMBER 12, 1980 V/(h) Consideration of Recommendation from HRA Regarding Proposed Management Contract and Proposed Marketing Contract for Elderly High Rise Action - Motion to reject - Motion to authorize Mayor, City Administrator and HRA to enter into contract )(i) Consideration of Grant Application for Wood Waste Utilization and Disposal Action - Motion to reject - Motion to approve grant application - Motion to waive reading and adopt Resolution -2- 1. CALL TO ORDER • MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 28, 1980 Mayor Westlund called the meeting to order at 7:30 P.M., with the following members present: Aldermen Peterson, Lueneburg, Gruenhagen and Beatty, in addi- tion to Mayor Westlund. Absent: None. Also present were: City Administrator Plotz, City Engineer Priebe, and City Attorney Schantzen. 2. INVOCATION There was a time of silent prayer in the absence of a pastor. 3. MINUTES The minutes of the Regular Meeting of October 14, 1980 were approved as amended upon motion by Alderman Lueneburg, seconded by Alderman Peterson and carried unanimously. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR MARLOW PRIEBE TO ATTEND MINNESOTA PUBLIC WORKS OFFICIALS WINTER CONFERENCE ON NOVEMBER 20 -21, 1980 Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Beatty and unanimously carried, to approve Marlow Priebe attending the Minnesota Public Works Conference. (b) CONSIDERATION OF REQUEST FOR SNOW REMOVAL PERMIT: 1. FLORIAN THODE 2. RICHARD LARSON 3. OTTO E. TEMPLIN 4. KENNETH 0. GRUENHAGEN 5. ROGER SIEMSEN After discussion, it was moved by Alderman Lueneburg to approve the above requests for snow removal permits and issue said permits. Seconded by Ald- erman Peterson, the motion carried unanimously. COUNCIL MINUTES OCTOBER 28, 1980 (c) DISTINGUISHED SERVICE AWARD FOR JAY BEYTIEN Mayor Westlund commented that Jay Beytien had served as chairman for United Nations Week activities in Hutchinson. In appreciation for this public serv- ice, he was being presented a Distinguished Service Award. Alderman Lueneburg moved to present the Distinguished Service Award to Jay Beytien. The motion was seconded by Alderman Gruenhagen and unanimously carried. (d) CONSIDERATION OF REQUEST FOR CHRISTMAS TREE SALES PERMIT BY MRS. VIVIAN VARLAND Following discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to approve and issue a Christ- If mas Tree Sales Permit to Mrs. Vivian Varland. Al (e) CONSIDERATION OF REQUEST FOR PENNY KLITZKE TO ATTEND M.R.P.A. CONFERENCE' NOVEMBER 20 -21, 1980 After discussion, it was moved by Alderman Peterson to approve the request for Penny Klitzke to attend the M.R.P.A. Conference. The motion was seconded by Alderman Lueneburg and unanimously carried. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 21/80 - ORDINANCE AMENDING SECTION 710:10 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "STOP STREETS" BY ADDING SUBDIVISION NO. 15 THERETO, RELATIVE TO "TRAFFIC, LOCAL REGULATIONS" Following discussion, Alderman Lueneburg moved to waive the second reading and adopt Ordinance No. 610 entitled Ordinance Amending Section 710:10 of the 1974 Ordinance Code of the City of Hutchinson, Entitled "Stop Streets" By Adding Subdivision No. 15 Thereto, Relative to "Traffic, Local Regulations." (b) RESOLUTION NO. 6631 - RESOLUTION OF APPRECIATION - JAMES W. JOYCE Mayor Westlund commented that Mr. James Joyce will continue to serve on the Hospital Board until January 1, 1981, at which time he will be moving out of town. It was moved by Alderman Peterson, seconded by Alderman Gruenhagen and car- ried unanimously, to waive reading and adopt Resolution No. 6631 entitled Resolution of Appreciation - James W. Joyce. (c) RESOLUTION NO. 6632 - TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND -2- COUNCIL MINUTES OCTOBER 28, 1980 The motion was made by Alderman Lueneburg, seconded by Alderman Peterson and unanimously carried, to waive reading and adopt Resolution No. 6632 entitled Transferring $10,000 from Liquor Store to General Fund. 7. REPORTS OF OFFICERS. BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - SEPTEMBER 1980 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF HOSPITAL BOARD DATED SEPTEMBER 16, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF NURSING HOME BOARD DATED SEPTEMBER 18, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD DATED JULY 8, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (e) MINUTES OF "SENIORS ACTIVITY CENTER" ADVISORY BOARD DATED OCTOBER 7, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF MAIN STREET LIGHT POLES AND STREET BANNERS (DEFERRED OCTOBER 14, 1980) City Engineer Priebe reported he was awaiting information from the Hutchin- son Utilities. Therefore, the matter was deferred at this time. 9. NEW BUSINESS (a) PRESENTATION BY TONY VAVOULIS, KNUTSON CO., ON CONDOMINIUM PROJECT Mr. Tony Vavoulis of the Knutson Co. presented drawings of the proposed co- operative living center. He stated a survey was done in Hutchinson, and it was determined there was a need for housing for moderate- income people 60 and over. An open meeting will be held November 6, 1980 to determine the -3- COUNCIL MINUTES OCTOBER 28, 1980 characteristics of the market, and then the architects will proceed to work out the drawings of the building. Mr. Vavoulis indicated the pre- ferred site is by the Crow River. Underground parking spaces for 35 -40 cars would be provided, with a monthly charge for parking. Mr. Bernie Knutson commented that some people had reservations about liv- ing next to the light plant, but the majority of people prefer a downtown location. After discussion, Alderman Beatty moved to approve the concept of develop- ment and proceed with a financial feasibility study of tax increment pro- duced by the condominium project. Seconded by Alderman Peterson, the mo- tion unanimously carried. (b) CONSIDERATION OF PROPOSED FINANCING FOR LEAGUE OF MINNESOTA CITIES BUILVING PROJECT City Administrator Plotz reported that the proposal of the League of Minne- sota Cities owning a building to operate their activities was discussed at the League meeting in Duluth. It was the consensus of those present to pro- ceed with the building project. Before the League takes any action on the building, it will be necessary for 70 -80% of the cities to adopt a Resolu- tion of support. Therefore, the City of Hutchinson has included in its 1981 budget a payment of $1,130 per year over a five -year period toward this proj- ect. Mayor Westlund commented that he had also heard the presentation at Duluth and felt it was a good idea. This particular project was initiated by D. J. Black while he was President of the League, but it was never completed dur- ing his term of office. After discussion, the motion was made by Alderman Beatty to waive reading and adopt Resolution No. 6630 entitled Resolution Giving Approval of Financ- ing for League of Minnesota Cities Building Project. Seconded by Alderman Lueneburg, the motion unanimously carried. (c) CONSIDERATION OF USE OF HOUSE TO BE DEMOLISHED FOR FIRE DEPARTMENT TRAINING Alderman Beatty stated a State Instructor would be coming to Hutchinson on November 17, 1980 for training of the Fire Department. The department needs the use of a house for training purposes, and it was requested that the Wese- loh property at 35 Second Avenue N.E. be used prior to City clearance of the land. Following discussion, Alderman Peterson moved to approve the request by the Fire Department. The motion was seconded by Alderman Lueneburg and carried unanimously. -4- • • COUNCIL MINUTES OCTOBER 28, 1980 (d) PRESENTATION BY GREG CURRY RE. HUTCHINSON CROW RIVER CABLE FRANCHISE An area representative and Greg Curry, Manager of Crow River Cable TV in Hutchinson, made a presentation on the local service. Promotional material telling of new programming was handed out for review. It was pointed out that the majority of the residents preferred educational programs. (e) CONSIDERATION OF CHANGING CITY COUNCIL MEETING DATE FROM NOVEMBER 11, 1980 TO NOVEMBER 12, 1980 Mayor Westlund commented that since November 11, 1980 is Veteran's Day and a federal holiday, it will be necessary to change the Council meeting date. It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg and car- ried unanimously, to approve the date change of the City Council meeting to November 12, 1980. (f) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Mayor Westlund -read a copy of the letter.sent to all delinquent account hold- ers. He then inquired if anyone was present who wished to be heard regard- ing his /her account. No one responded. Alderman Lueneburg moved to discontinue service on November 3, 1980 at 12:00 Noon as recommended by staff, except where otherwise noted, for the following: 01- 0320 -0 -00, 02- 0125 -0 -00, 02- 0280 -1 -00, 03- 0060 -3 -00, 03- 1055 -2 -00, 05 -0180- 0-00, 06- 0125 -4 -00, 07- 0870 -0 -00, 07- 0900 -1 -00, 08- 0850 -2 -00, 42- 0019 -1 -00, 42- 0070 -1 -00, and 01- 0660 -1 -00. The motion was seconded by Alderman Beatty and unanimously carried. (g) CONSIDERATION OF REQUEST TO MOVE BUILDING BY MR. & MRS. STEPHEN HOBBS The Building Inspector reported Mr. & Mrs. Stephen Hobbs purchased the old museum and wish to move the house to 26 South Grove Street. It was his recom- mendation to approve the request, subject to: 1) the house be finished on the outside with fa c e brick and insulated to meet the energy code, 2) rewired to meet the electrical code, and 3) plumbed to meet the plumbing code. Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Beatty and carried unanimously, to approve the request to move the building owned by Mr. & Mrs. Stephen Hobbs. (h) CONSIDERATION OF REQUEST BY ROGER STEARNS FOR TEMPORARY BUILDING Roger Stearns has requested to place a temporary mobile office next to the Stearnswood building owned by Great Plains Supply. The temporary addition -5- COUNCIL MINUTES OCTOBER 28, 1980 would be on the premises for a time span of up to three years. After discussion, Alderman Gruenhagen moved to approve the request for a temporary building. The motion was seconded by Alderman Beatty and carried unanimously. (i) CONSIDERATION OF DEPARTMENT OF TRANSPORTATION SUPPLEMENTAL AGREEMENTS TO TRANSPORTATION GRANT City Administrator Plotz reported the Minnesota Department of Transportation has proposed two amendments to the City's transportation grant. Amendment No. 1 would provide $5,000 to Jefferson Lines for marketing the interconnect- ing service. The MN /DOT share would be $3,335 and the City share would,-be $1,665. The Jefferson Lines has agreed to provide service until August 31, 1981, at which time their present labor contract expires. Amendment No,,1,2 would release to the City the additional operating funds and the federaSec- tion 18 monies which were approved for the purchase of two new vehicles" If Amendment No. 1 is not approved by the City Council, it will be necessary to change the amounts in Amendment No. 2 inasmuch as they reflect the M /DOT share of the Jefferson Lines marketing money. Following discussion, it was moved by Alderman Beatty, seconded by Alderman Gruenhagen and unanimously carried, to enter into agreements with the Trans- portation Department. (j) CONSIDERATION OF 1982 STREET IMPROVEMENT CITY /COUNTY PROJECT City Engineer Priebe stated he had been contacted by the County Engineer re- garding a City /County project for an overlay improvement to Second Avenue SW from Franklin Street to Dale Street, Dale Street from Second Avenue SW to Fourth Avenue SW and Fifth Avenue Niel to Kouwe Street in 1982. The County would pay for the center 24 feet and the City the balance. The concurrence of the Council was requested in order to program the project into 1982 street improvements. After discussion, the motion was made by Alderman Beatty to approve the 1982 street improvement City /County project, subject to negotiation of cost. The motion was seconded by Alderman Lueneburg and carried unanimously. (k) CONSIDERATION OF REPAIRING BLOWER IN SEWAGE PLANT The Director of Maintenance Operations recommended that a new blower be purchased for the Sewage Plant in the amount of $7,115.00 from Perry Grubb Associates, Inc. of Minneapolis as there was a slight cost difference be- tween repair and a new blower. Im 0 • • • COUNCIL MINUTES OCTOBER 28, 1980 After discussion, Alderman Gruenhagen made the motion to authorize the pur- chase of a new blower for the Sewage Plant. Seconded by Alderman Lueneburg, the motion unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -CITY ADMINISTRATOR City Administrator Plotz reminded the Council of meetings on Thursday and Friday morning at 7:00 A.M. He also pointed out there were letters of cor- respondence concerning the locking of doors at public schools in regard to fire safety. A report had been received from the Department of Health on the City's muni- cipal water supply and recommendations. A copy of the report was made avail- able to the Council members. The handout on enterprise funds distributed tonight will be discussed at a meeting on Friday, October 31, at 7:00 A.M. (b) COMMUNICATIONS FROM HUTCHINSON SCHOOL BOARD A slide -tape presentation was given by the Hutchinson School Board on the need for new school facilities caused by space problems. Dr. George Gordon, spokesman for the Board, stressed the concern of the Board to get all students back into the school buildings and out of rented facilities. The bond referen- dum for $9,939,500 would provide for construction of a middle school for grades 5 -8 and remodeling of the elemetary and jr. /sr. high school to bring them up to code requirements. The School Board has considered various alternatives if the bond issue fails on December 9, 1980, and it was decided to go to split shifts for the next school year. Dr. Gordon stated that a model of the proposed two -story earth sheltered build - ing is on display in the lobby of Citizens Bank. It is only a conceptual idea, and the details have not been finalized for the building. A question was raised about adding a second floor to the present jr. /sr. high school. Dr. Gordon responded the School Board had researched adding a second floor, but it would not be feasible. (c) COMMUNICATIONS FROM THE MAYOR Mayor Westlund made mention of the fact that Hutchinson will be celebrating its 125th year since founding on November 21, 1980. A committee will be work- ing on plans for commemorating the date. -7- COUNCIL MINUTES OCTOBER 28, 1980 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Peterson, seconded by Alderman Beatty and carried unanimously, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 9:05 P.M. upon motion by Alderman Lueneburg, seconded by Alderman Beatty aqd unanimously carried. 0 • MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL THURSDAY, OCTOBER 30, 1980 The special meeting of the City Council was called to order by Mayor Westlund at 9:00 A.M., with the following members present: Aldermen Peterson, Gruenhagen and Beatty in addition to Mayor Westlund. Absent: Alderman Lueneburg. Also present: City Administrator Plotz and Personnel Coordinator Sitz. Mayor Westlund explained the Chamber of Commerce has had research done on develop- ing a City crest based on the Hutchinson family crest which could become a part of a flag, seal, stationery or other items. The City crest could also be used in commemorating Hutchinson's 125th anniversary on November 21, 1980. The cost to the Chamber of Commerce for the research and registering a crest is $189.00. The motion was made by Alderman Peterson to approve reimbursement to the Chamber of Commerce for the full cost of development of the City crest in the amount of $189.00. Seconded by Alderman Gruenhagen, the motion unanimously carried. There being no further business, the meeting adjourned. a% • • MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, NOVEMBER 12, 1980 The special meeting was called to order at 12 :15 P.M. by Mayor Westlund. Those present were: Alderman Lueneburg and Mayor Westlund. Also present were: City Ad- ministrator Plotz, City Attorney Schantzen, City Accountant Merrill, and Bill Fahey of Ehlers and Associates. Mayor Westlund read the Notice of Bond Sale for $650,000 General Obligation Tax Increment Bonds, City of Hutchinson, Minnesota. The following bids were opened and read: NET INTEREST COST Bancnorthwest (Minneapolis) $543,678.12 Cronin & Marcotte, Inc. Robert S.C. Peterson, Inc. First National Bank of Minneapolis 539,540.63 First National Bank of St. Paul Robert W. Baird & Co., Inc. M.H. Novick & Co., Inc. Dain Bosworth, Inc. (Minneapolis) 540,663.88 Allison - Williams Company Piper, Jaffray & Hopwood, Inc. NET INTEREST RATE 8.4454 8.3812 _. 8.398662 The Chair deferred the bids to the Council meeting to be held this evening, with award of bid to be made at said time. Mr. Bill Fahey informed the Council the City of Hutchinson had an A rating, but he is hopeful to raise it to an A -1 rating. There being no further business to come before the Council, the meeting adjourned at 12:35 P.M. DORSEY. WIRDHORST, HANNAFORD, WHITNEY HALLADAY 2300 FIRST NATIONAL BANK BUILDING MINNEAPOLIS, MINNESOTA 55402 880 W -FIRST NATIONAL BANK BUILDING (612) 340 -2600 116 THIRD STREET SOUTHWEST ST. PAUL,MINNESOTA 66101 CABLE: DOROW ROCHESTER, MINNESOTA 66901 (612) 227 -8017 (807) 288 -3166 TELEX: 29 -0606 TELECOPIER: (612) 340 -2868 October 27, 1980 UI-01 ��7F,27?�29 ?Q� JOSEPH C. GONNELLA (612)340 -8712 Mr. Milton D. Schantzen O' Keefe, Schantzen & Bradford m 246 Main Street South Hutchinson, Minnesota 55350 Re: $2,300,000 Industrial Development Revenue Bonds (Hutchinson Telephone Company Project) City of Hutchinson, Minnesota Dear Mr. Schantzen: The Hutchinson Telephone Company has determined to alter slightly its request that the City issue industrial development revenue bonds on its behalf. Specifically, the Company wishes to reallocate use of a portion of the proceeds of the Bonds. While leaving the size of the issue the same, the Company desires to capitalize interest during install- ation of the Project in the amount of $175,000. It requests that the proceeds of the Bonds allocated to the purchase and installation of cable equipment be reduced accordingly. We enclose herewith a revised Application to the Commissioner of Securities reflecting the new proposed allocation of proceeds of the Bonds. Enclosed as well is a revised Statement Concerning A Proposed Project, modified in paragraph 4 to reflect the additional payroll to be added as a result of completion of the Project, a figure which was unavailable at the time the Statement was initially forwarded to you. Also enclosed please find revised copies of an opinion letter from our firm and of the Resolution determining to proceed with the Project. These documents have been revised to reflect the correct identity of the underwriter for this issue. We apologize for any inconvenience engendered by our inadvertenant failure to properly identify the underwriter. By copy of this letter, we forward to Mr. Plotz copies of the enclosed documents. If you have any questions or comments, please do not hesitate to contact us. Very truly yours, Jose C. Gonnella JCG:jvg Enc. cc: Mr. Gary D. Plotz,/ Ronald J. McGraw, Esq. Mr. Robert R. Sander Mr. Reynold F. Thielen Mr. Walter S. Clay John D. Kirby, Esq. _ �' No. 247—Application for Municipal License; General Form. Re,is,d 11120. Zlkatc of 4binc5ota, Coil n 1.1/ 01 McLeod • TO THE - City - Council ... OF THE... City 01, .......... ...................Hutchinson .. ... . .. . .. ....... ­­ Hutchins.o.n ................ .. ....... - . - .......... .................. ...... ................. ... .................... LV S.YID COVA71- ST-ITE: The undersidned ............. ... ...... . ..... h-reby applies for a license to carry on the business of. door-tq-,door ................. solicitation ,i. o.n. I ............... .. .._. . ..... .............. ................ at City of Hutchinson in. the ......................... Ci t.Y ............................. of .................. H.u.t.qh.in.s.o.n ....................................... in said county and state for the terni of ..................... six months ............................ from the date hereof. subject to the laws oll.11inncsola and the ordinances of said ......... .... C.i.t.Y ... ............................... .... and herewith tenders c ........ N.one as the livensc fee therefor( ........ ...x.1.......1 j ............ ... .. .......... .......... - --------_----- - 1*..C� ....... ........ ............... .. ....... .......................................................... J ........................ ----- - ........ . .... ........ ... ......... .......... .............. f .... f .................................................I A .............. ......... ........ ..... ................. ............ ................... ....... .......... . .... .. . ........ ...... ......................... .. . ...... A ......... 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Y ... ....... ........................................ ..................................................................................................... ........................................................................................................................ .............. . ....... .................. ............................................................................................................... .............................................................. .... . ..... .. .... * ........... . ............. .. .. ...... ... ..... .......... ....................................................................................................................... .......... ...... .... ...................... .......................................................................... . . . .................. ..... .......... ... .. ...... Dat,d November 4 ................. ............................................ ........... 19�0.; ...... .............................................................................................................................. 0 0 SNOW REMOVAL TO CITY COUNCIL ..... .. ...... ....... ... . . .... ... CITY -oi . HUTCHINSON ..... it o . . . .... ................... ...................................... .............. ......... ...... MCLEOD ......... ........... .. .................... .............. ............ ...... Statc of The undersigned own--r whose address -445 1 C- .1 ....... •.......... REMOVE ........ ............................................... .................................... ...... .............................. here:4, applies for a permit to_........................ ..... .. .. ..... ...... SNOW .......................................................................................... ...................... * ... ...... . ........ * ....... upon fhat o6rtain, tract of land. 65:crVed as follow t- Lot . ...... .... E ..... . ........ plat or addition ...... WITHIN CITY ... L.I.MITS. ...... .... . .... ............. ..... ..... .. .. w7zi,ch is of the following size a.n,-1 area; wi.-'th- 'at.. length area. . ... ................................... ..... . .. .. ... ..... . . ..... .... .. .... . ........ ..... . ...... ...... .... .... ...... and a! I and hereby a ur. agrees that, in case. j�� .--, ' f'_: -' _.I! -.: -rk which shall be. done a materials which shall be used shall cri.-V; - z j.- 5 therefor herewith submitted and with all the ordirances cl s•'d CITY. ........................ ... .." ...... . ..................... -- .. ...... .. .. applicable thereto. .4ppli,r,ant further agrees to pa�;• Or a! the ".'-fiie and ir, thr, arno7tnts specified. as follows.- ..................... ....................... .. . ... .... .... .... . ............ .... ------------ ----------- --- - FEE $1.00 oumer NS 7- -TA�C-,, 5� �--!- . :.- - SNOW REMOVAL J:� --, A i'7,-' A.1-1PLICLTION 10P, , --------------------- - Tothe ....... CITY - .... COUNCIL . ... .............. .. ................... ...................... ...................... ......... ... ... ......................................... .......................................... ......................................... of . ........... ...HUTCHINSON A the county of the. ........ qUy ............... ................................................................................................. i ........ MCLEOD ....................... ....... ................ , State of Xlnne4ota: The undersigned owner whose address is ........... ......................... - ................ .............. ............................................. ..... . ..... REMOVE hereby applies for a permit to... ................. .. t-G . ... ....... ............... az ..... .................. . ;/ .... -- ........................................... . ..... ....... S.NqW ................................................ upon that certain tract of land described as follows: Lot.._...... - ........ ............. ........ ; Block... ............................... WITHIN CITY LIMITS address ... .. . .. .. ............................................................ . plat or addition...... . ........................ ... .... I-- .... .. . Which is of the following size and area; width........._ .. _ ..... .... ......... ...feet; length . ... . .......... .... .... feet; 4.� area .......... . . ......... 4/ ....... ... .. ea .......... .. ... ...... .... and hereby agrees th-at, in case such ern t i, ih.if all -work which shall be done and all materials which shall be used 8hall,,(,7,,-.,.Ply I a,wifloatlow therefor herewith submitted and with all the ordinances of said........... -CITY . ..... .... .. ..... .......... ....................... ................. . nt faQ);v.- afreeg to pay fez.9 or c6spergmentz at the time and in the amounts specifted a q. ows! .......... ..................................................... 5n %J ... .. ......... ........ W ................................. ......... - RX/ 1.00 • ...................... ...... ..... .......... ....................................... . ................. ....... ........ ... .......... ... I .......... .......... v ............... Owner E 0 0 A�t�I �� .t i Ia►�`T �= -SNOW_ REMOVAL __ Tq.Z f 7,,� ,� :'.t.. Tothe ----- .- CITY..COUNCIL ................... _...__._..___.. _._---- __..._ ................. . of tlu....__ CITY o HTCHINSON .......... ». f_ .........in the County of . MCLEOD ............. State of Minnesota: The undwAfned owner whose address is .... ............ .5..t�1 .......... .����..�,N� ..._.� qtr �_...__......... .... hereby/ applies for a permit to -.. REMOVE .... .. ....SNOW ��, �R�.... (/L/4 C f.....8! wu :........ ...................._ ............................ upon that certain tract of land described as follows: Lot . .... .... ........... .......................... ; Block..................-- . - - - -- ...... ; .. WITHIN CITY LIMITS address. ...... plator additwn ............ :............. ..... .......................... - _ ...... ........ ........ _ ............................... .... , whieh1a of the following size and area; wieth .......... ..... _. ... _ ..........feet; length.._. ....................... ........ _. feet; area and hereby agrees that, in case such perndt is arc - ted, that all work which shall be, done. and all materials which shall be used shall comply u tJ, t pI:a�t a«d spc: ifcca'ians therefor herewith submitted asthe ordinances of said .............CITY... .. ... ................................................ -. .... ............................. _ .......... _......... -• •. -• .... . agrees to pay fees or asseFsments at the time and in the amounts specified as All w p....,....,...r........ ............................................................. ........... ....... .... ...... ............ _ ..................... ..........» .. »._-- ......__... »............ _........... . ......... ............................... .................. .......... .......................................... ..... ...... ... ... ......... _.......--------- .......... . . . / / ^ FEE $1.00 �� / � ,c��s ' Owner • • APPLICATION Foru_�j]�ISTMAS TREE SALES TOOW ...........CITY ............COUNCIL .......... . ........ ............................................................................... ........... . .......... . ................................... . .. . ................... ­­ ........ .. of the IMCHINSON ......... ............ .........._...in the County o' the......... CITY ....................................................... of,*,* I_* ............... . .............................. . ............... .. .... ......... MC.LE.QD ....................................................... State of Xinnesota: The undersigned owner w7ww address i8 .................................................. i ...... . . ...... .............. SELL . . ...... ............... . .. . ............ . ....................................................... ................ . hersby applies for a permit to ......... ... ..... ....... CHRISTMAS TREES ............... . ............................ .................. .......................................................... ......................................................................................... 4: upon that certain tract of land described as follows: Mf . ....... ................... WITHIN CITY LIMITS .......... . .. .... ; address ......................... ...... . .................. .............. plat or addition ..................... ................................... . I.. I which is of the following size and area; width........ . . .......feet; lenrth fry f area...... ........... ................................... ............................... .. . ......... . .. .. .............. ............... ........... ...... . ..... ..... ... and hereby agrees that, in case such permit is granted, that all work which shall be done and all materials which shall be used shall comply with, the plans and 8pecIfIcaiions therefor herewith submitted CITY andwith all the ordinances of said......... ...... .. I ........................ .............. . .............. . ................................... . ...................... ..... ..... . applicable thereto. JPPY64�0'�furfk' 4 r4es to pay oes or an time a .... ... ........... ................ . . ... . .... .. .. V*2 Owner 5 C", RESOLUTION NO. 6634 RESOLUTION ADOPTING ENTERPRISE FUNDS BUDGET FOR FISCAL YEAR 1981 BE IT RESOLVED BY THE CITY OF HUTCHINSON: THAT, the Annual Enterprise Funds Budget of the City of Hutchinson for the fiscal year beginning January 1, 1981 which has been submitted to the Clerk -City Administrator and modified and approved by the City Council is hereby adopted; the totals of the said budget and the major divisions thereof being as follows: I. ENTERPRISE ANNUAL BUDGET LIQUOR STORE FUND Revenue Expenditure Personal Services Supplies, Repair & Maintenance Other Service and Charge Miscellaneous Capital Outlay Debt Service Transfers Other Disbursements Other Total WATER -SEWER FUND Revenue Expenditure Personal Services Supplies, Repair & Maintenance Other Service and Charge Miscellaneous Capital Outlay Debt Service Other Total $ 89,015.00 3,800.00 23,745.00 3,650.00 14,350.00 5,110.00 100,000.00 769,500.00 12,900.00 125,954.00 63,825.00 356,050.00 170,275.00 541,500.00 222,315.00 9,250.00 $1,025,000.00 1,022,070.00 783,600.00 1,489,169.00 6 - a, ; RESOLUTION NO. 6634 PAGE 2 OFF STREET PARKING Revenue Expenditure Supplies & Maintenance Other Service and Charge Miscellaneous Debt Service Total BE IT FURTHER RESOLVED: 1,400.00 4,600.00 5,100.00 13,500.00 14,400.00 24,600.00 THAT the Clerk- Treasurer be directed to cause the appropriate accounting entries to be made in the Books of the City. Adopted by the City Council this 12th day of November, 1980. ATTEST: Gary D. Plotz City Clerk Ralph D. Westlund Mayor 0 0 • (612) 879 -2311 CI TV OF HUTCHALISOP 37 V*!ASHI ^ CTON AVENUE WEST Y HUTCHINSON, MINN. 55350 November 3, 1980 TO: Mayor and City Council FROM: Plbg. $ Bldg. Inspector SUBJECT: October 1980 Building Report Attached is the October 1980 Report of Building Permits Issued and Local Public Construction. There were 32 Building Permits, 2 Mobile Home Installation Permits, 6 Sign Permits and 1 Sidewalk Permit issued during the month for a total of 41 permits. Sincerely, CITY OF HUTCHINSON Homer Pittman Plbg. & Bldg. Inspector Pv attachment � 7"GG� F,, ..: r:, I. r -.. - ry' 11 `I" _ PLEASE E _fzt. _t ^E R ETI'r: - COPY TO / Je'fers"v"'lie Inc. L' .LL L. .FFICT - I f If no perrn)ts were :ssurd this north enter "X" In box and return Corm. L� ?� Section I — HOUSEKEEPING Construction cost (Omit cents) (c) PRIVATELY OWNED Numbe• Construction cost RESIDENTIAL BUILDINGS, It em Build- Housing D EXCLUDING ADDITIhS N (Grin cents; AND ALTERATIONS 012 ings units i tai (b` is (d 015 One- family houses-, semidetac ec, S o row, and townhouses 001 6 6 338,827 z o Two- family buildings 002 1 2 62,670 Z) m Three- and four - family buildings 003 3 W = Five -or -more family buildings 004 TOTAL (001 -004) 094 7 8 401,497 Moved or relocated buildings 005 Mobile homes 300 2 2 I Conversion of nonresidential buile ^g to residential housekeeping buildi ^g 301 Section 11 - NEW NONHOUSEKEE PING PRIVATELY OWNED Numbe, Construction cost RESIDENTIAL BUILDINGS DiNGS No. Item Bldgs. Rooms (Omit cents) (a) (bl tc, td? i Transient hotels, motels, and cabins Other shelter Section III - DEMOLITION AND RAZING OF BUILDINGS One - family houses, semidetac -ed, J row, and townhouses Q N E'Z Two - family buildings W p J Three -and four - family buil�sgs W fn tY , Five -or -more fanny buildings Ai: other buildings an,. st,,.-ti�res / Section IV - NEW NONRESIDEN',:L BUILDINGS Amusement and recreational built -gs Churches and other religious built -x_s Industrial buildings Parking garages Residential garages and carports Service stations and repair garages Hospitals and other institutional bo :in Office, bank, and professional buildi -gs Public works and utilities buildings Schools and other educational buildings Stores and other mercantile buildings Other nonresidential buildings Structures other than %%dings 020 - See Comments 006 $ 007 PRIVATELY OWNED Item Number No. Buudings Housing units (a? ib! (c! 231 232 4 133 I 234 f j i 240 € Itern No. (a? PRIVATELY OWNED Number of buildings rb- Construction cost (Omit cents) (c) 008 $ 009 010 Oil 012 5 21,494 013 014 } 015 11 3 1 31,900 CONTINUE ON REVERSE SIDE -71- PUBLICLY OWNED Nu -der T Construction cost Build - � Housing ,OT,r ce-a tngs units (e) (f) � "Rr S PUBLICLY OWNED Number Construction cost Bldgs. Rooms (Omit cents) le) I (f) (g) a PUBLICLY OWNED Number Buildings Housing units (d) I (e; PUBLICLY OWNED Number of Construction cost buildings (omit cents) (d) I (e) f I te C. ,, ! g I . u, �, ^a u !nd G` b - Site add'e55 - - - - - - - - - - - - - - - - - - - - - - - - Public I S Kind of building -- - - - - - - - - - - - - - - - - - - - - - - Private ------ - - - - - - - - - - - - - - - Site address -------- ------ --- - - - --- Public Kind of building -- - - - - - - - - - - - - - - - - - - - - - - `_, Private --------------- - - - -- Site address --------------- - - - - - - - - - Public Kind of building - - - -- - - - - - - - - - - - - - - - - - - - - - - Private --- - - - - - - - - - - - - - - Site address - - - _ -_ _______ _____ ______ Public Kind of building -- - - - - - - - - - - - - - - ❑ Private Site address _- _- _----- -___ -- - - - - - - - Public i Kind of building ------------------ - - - - -- ❑ Private --------------- - - - -- Site address __- _ -__ -- ❑ Public Kind of building ----------------- - -- - -- [j Private --------------- - - - -- Site address ❑ Public Kind of building ----------------- - - - - -- Private -------------------- Site address --- ---------- ---- - - - - -- ❑ Public Kind of building - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - ` - - ❑ Private -- Site address ___________ __ ___ _ _ __ _ __ 1- Public i f '. Kind of building -- - - - - - - - - - - - - - - - - - - - - - - Pnva'e 4 Site address Public Comments 020: $1,500 - Driveway, $30,300.00 - Footings & Foundation Walls for Penney's Building $ Mall, $100.00 -, Fence. Name of person to contact regarding this report Telephone Area code 612 Number 1. 879 -2311 Extension 26 Elden Willard Title Building Official Has there been any change in geographic coverage of your permit system during this period? ........................... QYes - Explain in comments NO FORM C -404 110 -1 -791 Tree Board Meeting October 21, 1980 City Hall Council Chambers Members present were Jerry Brown, Mrs. Axel Jensen, and Mark Schnobrich. Due to lack of a quorum, agenda business was discussed by the members present and only recommendation were proposed. Special guests were Kim and Kathy Piehl, Paul Schriener, and Lloyd Nadrachal. They were present to offer their views on the tree petition submitted by Mrs. Schriener, and signed by twelve area residents. The petition was for the removal of two cottonwood trees located at 511 Linden in the adjacent alley. The signers of the petition are claiming excessive seed dispersal by the two trees in question, cause problems with the operation of their homes. Mr. Piehl claims the two trees provide his only relief from the afternoon summer sun. Mr. Nadrachal stated his air conditioner and air vents had to be cleaned each year due to clogging by the cottonwood seeds. Mr. Schreiner stated he had to keep his garage door shut during the seed dispersal time due to the presence of seed throughout his garage and home. Mr. Brown, Tree Board Chairman, proposed the following solution to the situation. Cottonwood trees have the characteristic of one tree being male, one tree being female. In the hopes that this is the situation, the tree found to be the female tree will be removed and the male will be allowed to remain. In case both trees are found to be female, Mr. Brown felt that enough people were inconvenienced to justify removal of both trees. Mr. Brown suggested that action be taken in spring after flowers have begun to form and determine which tree, if any, is male, and at that time take appropriate action. Both parties were agreeable to wait till spring. Other agenda discussed by board members present was Dursban spraying, DNR Inventory, budget, and ground cover at School Road Bridge. Schnobrich stated he had discussed the liability of private trees and city intervention with city attorney, Buzz Schantzen. Attorney Schantzen felt that city intervention with private property trees be .limited to those private trees that directly affect public right of ways, sidewalks, and other public associated functions. At this time he felt the legal implication involved with taking over the jurisdiction of condemning private property trees involving other private property, should not be undertaken by the city. Millers woods project was discussed, and Schnobrich stated that he and Parks Director, Bruce Ericson, were going to develop a plan and submit it to both Park and Tree Boards. Schnobrich passed out a rough draft of an outline for the Master tree plan, which will be initiating after completion of the DNR tree inventory. No other new business was discussed. Discussion meeting was closed at 8:50 p.m. No meeting time was discussed for the November meeting. Submitted by Mark C. Schnobrich for Secretary, Mrs. Axel Jensen 0 0 MINUTES Parks & Recreation, Forestry and Civic Arena Report October 1, 1980, 7:00 p.m. The Parks & Recreation Board met with Dr. Chernausek, Roy Johnsen, Kathy McGraw, Don Falconer, and Ward Haugen present. Also present were Mary Haugen, Arena Coordinator, Dick Lennes, Community Education Director, Penny Klitzke, Recreation Coordinator, Sherry Crawford of the Leader, and Grace Sanstead, Secretary. The minutes of the September meeting were approved by the Chairman, Dr. Chernausek. A "Resolution of Appreciation" was presented to "Bud" Daggett by Dr. Chernausek for his years of service, and thanks to Mr. Daggett from the City Council. Ken Merrill showed the Board cuts made by the City Council and a com- parison was made by Bruce Ericson. In .Parks & Recreation Administration the Council approved cuts totaling $8,600 and Bruce's cuts were $6,350, which could only be solved by raising fees. The Board agreed to leave children's fees at the present $7 and swimming lessons to be raised from $7. 00 to $10. 00 and increase adult fees. Forestry and Park cut by the City to $69,258;Ericson's $73,085. The major part of the cut being contractural services for tree removal. The Dutch Elm Fund was cut to $35,505. Whether the DNR will continue the shade tree program another year is unknown at this time. The City Arena was cut $8,525; Ericson's $8,592. However, Bruce and Mary anticipate more use of the Arena. Ericson thought the large cost of open swimming activities comes from a double charge by the school for supervision and life guards super - .vision; however, Mr. Lennes said the costs were custodial and building service from the school. Further discussion will be made on this subject. However, this is still all to be reviewed and approved by the City Council. It was left to the discretion of Bruce Ericson as to the closing of the ice rinks iri cold weather, say yhen the thermometer drops to 10 below at 4 p.m., they will be closed. There were as many as 500 at the roller rink, which will be closed the 26th of October. .Roller skating at the Old Armory is not to be considered due to the damage done to the floor when it was used previously. Mr. Falconer mentioned looking into the possibility of using the new cattle barn at the fair grounds, which has heating facilities. Copies of weed elimination will be made. Lyle Block will be in charge of the February Broomball bids. There are to be wrestling matches bringing in 1,3 00 people to the Arena, also an ice show. Mary Haugen added he would be cutting expenses on compressors and light switches. The sink at Riverside, which has been. vandalized has been repaired. There will be no tree planting this fall, but benches will be made. $6,800 was raised by the youth selling candles. Bruce advised that the cost of resurfacing the tennis courts at the High School would be approximately $14,000. Football fields have been marked, and parks closed October 1st. Brush will be dumped twice weekly. Page two October 1, 1980 Bruce added a part -time receptionist at $3,800, and also transferring money from temporary salaries to permanent, to cover a 3/4 maintenance man to full -time, using 4 of the time at the arena. A motion was made by Don Falconer, seconded by Ward Haugen to name Roy Johnsen Second Vice President of the Board, and "aye" vote by all members. The meeting was adjouned at 9:00 p.m. by Dr. Chernausek, the next meeting to be held November 5th. Respectfully submitted, Grace Sanstead, Secretary 0 C� Uctober 30, 1980 The library board met on October 30, 1980, with the following members present: Ralph Bergstrom, Albert Linde, Elaine Clay, Gena Iverson, Paul Barcenas. The minutes of the previous meeting were read and approved. A motion was made by Albert Linde, seconded by Gena Iverson, to reap- point the following members to the Library Board for 3 years: John Horrocks, Elaine Clay and Paul Barcenas. Motion carried. Albert Linde moved that the Sorenson Oil Co. be appointed to furnish oil for the coming year. Motion seconded by Elaine Clay. Motion carried. Elaine Clay moved to purchase a painting of the Hutchinson Coat of Arms at a cost of $50.00, seconded by Albert Linde. Carried. Paul Barcenas moved for adjournment. r Gena Iverson Secretary Pro Tem 7-"'� 1 BID SUMMARY SHEET SALE: $650,000 GENERAL OBLIGATION TAX INCREMENT BONDS OF CITY OF HUTCHINSON, MINNESOTA HELD ON NOVEMBER 12, 1980 AT 12:00 O'CLOCK Noon M. BID NET INTEREST COST: $ 543,678.12 NET INTEREST RATE: 8.4454 % ACCOUNT MANAGER: BANCNORTHWEST ACCOUNT MEMBERS: Cronin & Marcotte, Inc. Robert S. C. Peterson, Inc. * * * * * * * * ** BID -u , NET INTEREST COST: $ 539,540.63 ACCOUNT MANAGER: 'FIRST NATIONAL BANK OF MINNEAPOLIS ACCOUNT MEMBERS: First National Bank of Saint Paul Robert W. Baird & Co., Inc. M. H. Novick & Co., Inc. * * * * * * * * ** : NET INTEREST RATE: 8.3812 % BID # NET INTEREST COST: $ 540,663.88 NET INTEREST RATE: 8.398662 % ACCOUNT MANAGER: DAIN BOSWORTH, INC. ACCOUNT MEMBERS: Allison - Williams Company Piper, Jaffray & Hopwood, Inc. EHLERS AND ASSOCIATES, INC. Financial Specialist 507 Marquette Avenue Minneapolis, Minnesota 55402 g- e , " (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: November 7, 1980 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: NEW EMPLOYEE EUGENE BAASEN The maintenance supervisors have interviewed a number of the applicants for the opening in street maintenance created by a resignation recently. It is their recommendation that Eugene Baasen, 735 Dale Street be hired effective November 17, at Grade III, Step 4. ROspectfully, .S Copy: R. Neumann - Vim-, 1 (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENU_z WEST HUTCHINSON, MINN. 55350 M E M 0 R A N D U M DATE: November -7, 1980 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: PERMANENT STATUS OF ELDON BARKEIM Eldon Barkeim, street maintenance employee, will complete his six -month probationary employment on November 12. It is Ralph Neumann's recommendation that he be placed on permanent status with an increase in rate of 2 steps (to Grade III, Step 6). Eldon has proven to be an excellent employee and his mechanical knowledge has saved the city a considerable amount of repair cost already. Respectfully, 1, Copy: R. Neumann q_ 41� DRUG INVESTIGATION UNIT Bernie Davis - Director • 308 E. 2nd St. • Redwood Falls. Minnesota 56283 • (507) 637 -2433 30 3 1 -12� S A OCT7980 co October 27, 1980 RECFj D o N sr 'Its: city councils within Region E FROM: Chet Wiener Director of the Drug Investigation Unit The Drug Investigation Unit (D.I.U.) is established to assist in coordinating Controlled Substances and Narcotic Investigations within the eighteen county areas of Big Stone, Chippewa, Cottonwood, Jackson, Kandiyohi, Lac Qui Parle, Lincoln, Lyon, Mci.eod, Meeker, Murray, Nobles, Pipestone, Redwood, Renville, Rock, Swift and yellow Medicine. The Unit, as a staff function, is designed to provide capability of overcoming jurisdictional problems, reduce duplication of investigative efforts, provide appropriate equipment and intensified training for drug related investigations. The Unit acts as a central clearing house of drug intelligence information. The D.I.U. and its services are administered, by a Director acting under the authority of an Advisory Board established.within the aforementioned eighteen county area, for the eighteen county area. The D.I.U. was initially funded by grant monies obtained from the Crime Control Planning Board within their three year funding program, at the end of which time, the Unit must seek other sources of revenue. At this time, I would like to ask your assistance in maintaining this Unit with a contribution. In order to continue this Unit, we will need the financial assistance of each city within the eighteen county area. Each city council shall determine the amount of financial assistance they can provide, however, $200.00 from each city would m* ntain this program another year. If you would like additional information, or would like me to make a presentation, at your convenience, please call me at 507 - 637 -2433. Thank you for your consideration of this matter. q-- 0-- " - DATE November 7, 1980 POLICE DEPARTMENT MEMORANDUM TO: Mayor and City Council FROM: Dean M. O'Borsky, Chief of Police SUBJECT: Drug Investigation Unit We have worked with the Drug Investigation Unit for the past few years and have found them to be a worthwhile organization. The City of Hutchinson has received equipment valued at over $200 plus valuable training through their office. I would encourage our continued participation with the Drug.. Investigation Unit. DMO:neb 0 0 C s 0 M E M O R A N D U M DATE: November 4, 1980 TO: — Mayor and Cif Council - ------------------- FROM: — Lloyd Schlueter, Fire Chief ---------------- - - - - -- SUBJECT: Mutual Fire Protection Contract -------------------------- - - - - -- If the attached Mutual Fire Protection Contract meets the approval of the Council, I would like to request authorization for the Mayor and City Clerk to sign the contract with Litchfield. Also, authorization to draw up con- tracts with the cities of Dassel, Silver Lake, Glencoe, Brownton, Buffalo Lake, Stewart and Cosmos. Attachment /mS 9 -� 0 • PIUTUAL FIFE PROTECTInti C0;,1RAC: THIS AGREEMENT, made and entered into this day of 19 by and between the City of , a municipal corporation of County, Minnesota, first party, and Cite of Litchfield, Aeeker County, Minnesota, second party, WITNESSETI:: WHEREAS, both parties, deeming it advisable to have available for their mutual protection of their property and the services of each party's fire department, and WHEREAS, each party has, by appropriate action, authorized its Mayor and Clerk to enter into a contract with one another for the furnishing of said services; NOW, THEREFORE, It is mutually agreed by and between the parties hereto that for the terms specified below, the _fire departments of each party will make a reasonable effort to answer any and all fire calls to the Fire Chief or other such person in charge -of each party's fire department, in connection with emergency situations located within the protection area covered by the Litchfield Fire Department and the Fire Department, and will respond to such calls with suitable fire fighting apparatus, manned by members of the fire department,-who will render all assistance feasible in the saving of life and property, subject to all of the following conditions: 1. Only such calls for fire assistance that are placed by the fire chief or other such person in charge of each party's fire department placed to the fire chief or other such person in charge of each party's fire department will be accepted, except that requests for emergency assistance from private individuals located within the Fire Department protection area but within the Litchfield telephone exchange will be answered without delay. 2. In responding to fire calls within the above designated area, the Fire, Chief or other officer in charge of the fire department at the time, shall dispatch only such personnel and equipment as, in his opinion, can be safely spared from the City. In case any emergency arises within the City, while equipment and personnel of the fire department are engaged in fighting a fire, or responding to any other emergency call, the Fire Chief, or other officer in charge of the fire department of the first party, may, in his discretion, recall to each City such equipment and personnel as he may, in his opinion, consider necessary to meet the emergency. 3. Road and weather conditions must be such that the fire run can be made with reasonable safety to the firemen and equipment of each party. The decision of the Fire Chief, or other officer in charge of the fire department of each party at the time, that the run cannot be made with reasonable safety to firemen and equipment, shall be final. 4. Neither party shall be liable to other party, or anyone else, for loss or damage of any kind whatever, resulting from any failure to furnish, or any delay in furnishing firemen or fire equipment, or from any failure to prevent control or extinquish any fire, whether such loss or damage is caused by the negligence of the officers, agents nr employees of the parties, their fire department or otherwise. -2- 5. This contract is to run for a period of years commencing on the day of , 19 and terminating on the day of 19 The hereinstated agreement can be terminated by either party upon sixty (60) days written notice of its intention to do so. CITY OF By: Mayor By: Clerk CITY OF LITCHFIELD By: By: Mayor Clerk 0 (612) 879 -2311 CI T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: November 7, 1980 T0: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: PART TIME EMPLOYEES Two City offices need to replace part time employees due to recent resignations. Approval is requested for the following, each of whom would work from 10 to 20 hours per week, at a starting rate of $3.30. Motor Vehicle Office - Mary Lou Lipke, 455 Northwood Ave. Transit Office - Mary Bruder, 814 Craig Ave. Respectfully, q - 11J 0 • (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 November 7, 1980 TO: City Council FROM: City Engineer SUBJECT: Priority Rating for 1981 Projects Watermain No. 1 - 12" Watermain on School Road - Provided School Bond passes. No. 2 - 8" Watermain on South Grade Road - Provided School Bond passes. No. 3 - 8" Watermain on Hassan St. - So as not to delay future street projects. No. 4 - 6" Watermain on 7th Ave. S.E. - So as not to delay future street projects. No. 5 - 6" Watermain on 6th Ave. S.E. - So as not to delay future street projects. Sanitary Sewer No. 1 - 10" Sanitary Sewer - Deforest Wagner Property - Provided School Bond passes. Lift Station & Force Main - Deforest Wagner Property - Provided School Bond passes. 10" Sanitary Sewer - From Lift Station to School Road - Provided School Bond passes. No. 2 - 10" Sanitary on California St. - Provide service to area as per previous committment. 8" Sanitary to Greensview & Oakwood Additions - Provide service to area as per previous committment. No. 3 - Schmidtbauer's 2nd Addition - New subdivision. No. 4 - 15" Sanitary - Trunkline improvement. Storm Sewer No. 1 - 21" Storm Sewer - From S.W. Trunk to School Road - Provided School Bond passes. No. 2 - 30" $ 24" Storm Sewer on Jefferson Street No. $ 1st Ave. N.E. - To clear proposed Co -op Elderly Housing site. No. 3 - Storm Sewer on 2nd Ave. S.W. - To clear street work scheduled by County in 1982. No. 4 - 18" Storm Sewer on Hassan St. - So as not to delay future street projects. Sanitary Sewer, Watermain $ Storm Sewer No. 1 - Clifton Heights Area - Provide service to developed area and area for future development - Assuming Annexation is approved. • ! *OirC ouncil ority Rating for 1981 Projects November 7, 1980 Page 2 Curb & Gutter $ Bituminous Surfacing No. 1 - Arch St. East of Michigan - To complete roadway to handle type of loading on it. to do now. No. 2 - Main St. North - Improvement is tied to Highway Dept. work on new phase of signal lights. No. 3 No. 3 - Dale St. South - Final phase of construction. No. 4 - North Side of North High Drive - Final phase of construction. Bituminous Surfacing No. 1 - Shady Ridge Road - Provided curb $ gutter is approved it would be cost effective to do now. No. 2 - Merrill St. - Final phase of construction. No. 3 - Miller Ave. - Final phase of construction. No. 4 - Church St. - Final phase of construction. No. 5 - Madson Ave. - Final phase of construction. No. 6 - Linden Ave. - Final phase of construction. No. 7 - Thomas Ave. - Final phase of construction. Curb & Gutter No. 1 - Shady.Ridge Road - Petitioned. No. 2 - Atlanta Ave. & Boston St. - As per Subdivision Agreement. No. 3 - California St. - Serve new structure and verbally requested by owner. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer PV November 10, 1980 Hutchinson Partners 6566 France Avenue S., #PH -06 Edina, Minnesota 55435 ATTN: Mr. Ken Lever Gentlemen; CONTRACTORS DEVELOPERS RE: Hutchinson Elderly Housing .Hutchinson, Minnesota This letter is to clarify items of work which are or are not included in the contract of $287,500.00 with the City of Hutchinson for the community center. The following items are additions to the community space for the elderly, not included in the contract for $287,500.00.. The cost of these items are to be borne by the city. 1. Paving of southeastern alleyway. ADD $ 2,904.00 2. Addition of a range, refrigerator, non- vented hood and backsplash to the craft room. ADD 810.00 3. Addition of two folding doors including installation. One to split the dining room. ADD 696.00 One to separate the dining room and the lounge area. ADD 1,646.00 4: Addition of a beam and column near office area. Add 500.00 Credit for drywall deleted. Deduct (216.00) Net Add ADD 284.00 5. Addition of glass wall °in.transit room. Add 754.00 Credit for drywall wall. Deduct (196.00) Net Add ADD 558.00 6. Addition of Coax.cable for radio antenna including outlet. ADD 300.00 7. Addition of awnings over the patio area. (If 50% is to be contributed by the developer, the add would be $760.00) ADD 1,520.00- 200 GRANO AVENUE ST. PAUL, MINN. 55102 PHONE: 612 291.7068 �� Hutchinson Elderlousing -2- Hutchinson, Minne a 8. Kitchen design fee for architect. 9. Portion of SAC charges for the community space. of ovember 10, 1980 ADD 3,500.00 To Be Determined 10. Oversized electrical for the kitchen area. This would be the additional cost of going from a 200 amp service to a 400 amp service to allow for space in the electrical panel for the kitchen area. ADD 2,500.00 11. Oversized hot water and water softening. Both oversize to allow for capacity of new kitchen area. ADD 3,200.00 12. Supervision fee a minimum of $10,000.00 plus 10% of all kitchen related costs to the City of Hutchinson community center in excess of $100,000.00. This is the cost of coordinating work by Kraus- Anderson and Pope Associates, Inc., with other subcontractors not under contract with Kraus - Anderson for the finishing of the kitchen area. The following list are items which are shown on the drawings but are not included in the price of $287,500.00. These items were shown so that they would not have to be redesigned at the time of installation. 1. The kitchen pluming rough -in, shown on Sheet M3. 2. The dishwasher exhaust, make -up air unit and any ductwork into the kitchen area,shown on Sheet M5. 3. Kitchen exhaust and exhaust stack,shown on Sheet M5. :,The above items would have to be included in the kitchen area to be bid later. If you have any questions regarding any of the above items,please contact me at your convenience. &W 61 �cc. Doug Mayo r Gary Plotz - John G. Hoeschler BEJ /tab Very truly yours, KRAUS- ANDERSON OF ST. PAUL CO. ,o Barry E. Jaeger November 10, 1980 Hutchinson Partners 6566 France Avenue S., #PH -06 Edina, Minnesota 55435 ATTN: Mr. Ken Lever Gentlemen; CONTRACTORS DEVELOPERS RE: Hutchinson Elderly Housing Hutchinson, Minnesota The following is the information requested by The City of Hutchinson in regards to the cost breakdown of the community center for the elderly. Building costs $ 236,250.00 Site preparation 2,600.00 Patio 2,048.00 Exterior lighting 2,200.00 Parking area - concrete walks, curbs 34,300.00 and landscape of city parcel Total Construction Hard Costs $ 277,398.00 General requirements 4,941.00 Buildings general overhead - 5,586.00 Design architects 9,592.00 Inspecting architect 2,404.00 Legal fee 846.00 Processing agent 2,614.00 Soil borings 226.00 'Bond premium 1,828.00 Real estate taxes (during construction) 226.00 Insurance (during construction) 1,038.00 MHFA inspection fee 1,349.00 Title and recording 790.00 Total Construction Soft Costs 31,440.00 .Kraus- Anderson Fee 16,200.00 :Total Construction Costs 325,038.00 Less Developers Contribution (37,500.00) AMOUNT DUE BY THE CITY OF HUTCHINSON $ 287,538.00 200 GRAND AVENUE ST. PAUL. MINN. 55102 PHONE: 612 291.7068 G��r Hutchinson Elderly -Housing -2- ovember 10, 1980 If you have any questions or require any further information, please contact me at your convenience. Very truly yours, KRAUS- ANDERSON OF ST. PAUL CO. Barry E. Jaeger cc. Doug Mayo Gary Plotz John G. Hoeschler BEJ /tab November 10, 1980 Hutchinson Partners 6566 France Avenue S., #PH -06 Edina, Minnesota 55435 ATTN: Mr. Ken Lever Gentlemen; CONTPACTCPS OEVELOPERS RE: Hutchinson Elderly Housing Hutchinson, Minnesota We request that a selection be made by the City of Hutchinson as to the contractor finishing the community kitchen space at the above referenced project. To prevent any delay in the construction, we ask that this decision be made by December 15, 1980. Kraus - Anderson will not be responsible for any delays in construction directly attributed to subcontractors other than our own. if you have any questions regarding this matter, please contact me at your convenience. Very truly yours, KRAUS- ANDERSON OF ST. PAUL CO. Barry E. Jaeger cc. Doug Mayo Gary Plotz John G. Hoeschler BEJ /tab 200 GRAND AVENUE ST. PAUL, MINN. 55102 PHONE: 612 291- 708e q—&� r 0 • RESOLUTION ACCEPTING MARKETING AGREEMENT HUTCHINSON ELDERLY HOUSING PROJECT BE IT NF'R= RESOLVED BY THE HUTCHINSON HOUSING AND REDEVELOP- KENT AUTHORITY OF HUTCHINSON, NIINNESOTA THAT: The Marketing Agreement developed in reference to the Hutchinson Elderly Housing Project is accepted as presented. Adopted this 10th day of November, 1980 by the Board of Commissioners of the Hutchinson Housing and Redevelopment Authority. Paul Ackland Chairman 9/ I' • RESOLUTION • ACCEPTING MANAGEMENT AGPMENT HUTCHINSON ELDERLY HOUSING PROJECT BE IT HEREBY RESOLVED BY THE HUTCHINSON HOUSING AND REDEVELOP- MENT AUTHORITY OF HUTCHINSON, NUMSOTA THAT: The Management Agreement developed in reference to the Hutchinson Elderly Housing Project is accepted as presented, except for the terms provided for in Section 601 - Personnel of Agent, Subsection 601.1 - Employees of Agent. We wish to negotiate the terms of this subsection in light of the local market competition, rather than accept the exact figures and conditions as put forth in this subsection. Adopted this 10th day of November, 1980 by the Board of Commissioners of the Hutchinson Housing and Redevelopment Authority. t, Paul Acklan Chairman RESOLUTION I] ACCEPTING DEVELOPER'S AGREEMVT AND CONVEYANCE SECTION 5 -USE OF CITY PARCEL HUTCHINSON ELDERLY HOUSING PROJECT BE IT RESOLVED BY THE HUTCHINSON HOUSING AND REDEVELOP- MT AUTHORITY OF HUTCHINSON, NIINNESOTA THAT: Section 5 -Use of City Parcel of the Developer's Agree- ment and Conveyance is accepted as presented. Adopted this 10th day of November, 1980 by the Board of Commissioners of the Hutchinson Housing and Redevelopment Authority. 5 2azJ 116--4tl ; Paul Ackland Chairman (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Bruce Ericson FROM: Mark C. Schnobrich DATE: November 7, 1980 SUBJECT: Grants for Wood Waste Utilization and Disposal Completion of the Minnesota Department of Agriculture's Shade Tree Program Grant application has been completed. Our pur- pose in submitting the aDvlication is to secure a 50% grant for the purchase of a chain. link fence to be placed at our present firewood production site'in the wood disposal area. The fence will enclose the processed firewood derived from the Federal Dutch elm disease utilization project. The fence will protect approximately 12,000 square feet where our wood will be stored until time of sale. Costs to be incurred by the city will be site preparation to render the area useable for storage of processed wood and the use of in -house personnel for the installation of the fence. Cost of the fence material is $2,697. Fence is to be 8 feet tall, made of 2" chain link mesh 9 gauge. It is to.have one 14 foot gate and will be absent of barbwire topping. Cost of site preparation and installation will be $2,736, which will include cement needed for fence corners and gate. (See enclosed cost breakdown) The Department of Agriculture's Shade Tree Program needs a council directive committing them to the projects stipulations and expences. (see enclosed certificate) The presence of the fence will enable us to store the saleable firewood without fear of theft or vandals. It will certainly compliment our utilization program. — GRANTS FOR WOOD WASTE UTILIZATION AND DISPOSAL What is available Five hundred fifty thousand dollars ($550,000) is available until June 30, 1981 for grants to municipalities and counties.for wood waste utilizatior, project6. What is it for Grants for wood utilization may be less than but shall not exceed 50% of the cost of the wood utilization or disposal system, the wood waste facility or the wood waste equipment. The purpose of the wood waste utilization and disposal program is to assist inter- ested parties in Minnesota to identify potential uses of elm and oak wood and to financially assist eligible units of government in the acquisition or implement- ation of systems for utilizing or disposing of wood. A wood utilization or disposal system is one used for the removal and disposal cf- diseased shade trees. This includes the collection, transportation, processing o" storage of wood. The systemAaid4 in the recovery of materials or energy from dis- eased wood. rzk Wood waste utilization and disposal systems require equipment. "Equipment" means machinery or devices which singly or in combination are designed, constructed and operated for the purposes of wood utilization and /or disposal. Such equipment, along with all machinery, tools and devices ancillary to the use of it, is part of the total system and, under the law, an expense that may be partially paid by the state. The lands, buildings and other appurtenances necessary or useful to the operation - of wood waste utilization or disposal equipment (the "facility"). are also part of the total system. Who may apply A city or county or combination of cities and counties. Any special purpose park or recreation area organized under the charter of a city of the first class or any non - profit corporation serving a city of the first class may also be eligible to receive wood waste funds. How to apply Interested units of government may write or telephone the Program staff regarding the possibility of receiving state funds for wood waste utilization projects. Those interested will receive appropriate forms and instructions for applying for the state funds. The Program's utilization specialist is available to assist ap- plicants in making preliminary application for funds. Preliminary applications are reviewed and the grantee is advised, in writing, of any changes or further information which may be required before the grant can receive final approval. Once the application is approved, the grantee is notified of the grant award letter. A formal contract between the State of Minnesota Department of Agriculture and the Grantee is sent along with the award letter. This contract must be signed by the PART III I. Architectural /Engindering Basic Fees Site preparation: Leveling of area by grader along with gravel fill will be needed to allow for a dry level area in order to install fence and keep area from developing wet spots. Existing logs must be moved in order to install fence. Equipment Hourly rate Time Cost Personnel Rate Time Cost Grader - $50 2 hrs.$100 C. Paulsen $7 2 $14 Loader $50 2 hrs.$100 L. Karg $8 2 $16 Dump truck $20 1 hr. $20 C. Reece $6 1 $6 $220 $36 Gravel $3.50 /yd. = $44 12 yards TOTAL: $256 Construction and Project Improvement Cost Construction costs will consist of manpower, equipment and cement. We will be drilling and placing 44 posts in the ground to a depth of four feet. Cement will be placed in the soil around 21 posts. Breakdown of construction cost will include wire fence installation. Equipment Hourly rate 2 pickups $20 1 flatbed $20 1 220 John $40 Deere tractor Cement $44 /yd. = $88 2.1 yards Time Cost Personnel Rate Time '.Cost 24 hrs $480 W. Mathews $6.10 3 days $146.60 24 hrs. " M. Schnobrich " " " 5 hrs.$200 C. Paulsen " $.1,160 "G. Boelter " M. Larson " TOTAL: $1,980 Combined administrative: $500 GRAND TOTAL : $2,736 $732.00 PART V - CERTIFICATION I do hereby certify that all statements, exhibits,.and supporting documents contained herein are true, accurate and complete in all respects, to the best of my knowledge. I submit this application by virtue of the authorization placed in me by on the policy- making body of applicant day of (montY�) Title; 0 • RESOLUTION OF APPLICANT AUTHORIZING FILING OF APPLICATION FOR GRANT TO PURCHASE CHAIN LINK FENCE UNDER THE PROVISIONS OF THE MINNESOTA SHADE TREE PROGRAM GRANTS FOR WOOD UTIL- IZATION AND DISPOSAL WHEREAS, the Minnesota Department of Agriculture's Shade Tree Program. provides for the making of grants to assist municipalities and counties in wood utilization projects; WHEREAS, the City of Hutchinson desires to secure a 438 - foot chain link fence for the storage of processed fire- wood through the Minnesota Department of Natural Resources Dutch Elm Disease Control Programs Utilization project; WHEREAS, such fencing is needed to protect said processed firewood until time of sale to the citizens of Hutchinson; WHEREAS, costs of said fencing shall include material, site preparation and installation; AND WHEREAS, it is estimated the costs shall be $5,433; NOW THEREFORE BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF HUTCHINSON, MINNESOTA: THAT an application be made to the Minnesota Department of Agriculture's Shade Tree Program for a Grant for Wood Waste Utilization and Disposal for an amount-of $2,716 and the applicant will pay the rest of the balance of the cost from budgeted items; THAT the Mayor and Administrative Assistant are hereby auth- orized and directed to execute and to file such application with the Minnesota Department of Agriculture's Shade Tree Program and to provide additional information and to fur- nish such documents as may be required by said Agency, to execute such contracts as are required by said Agency and to act as the authorized correspondent of the applicant; THAT should said grant be made, the applicant will follow provisions of the above mentioned Grant. THAT the United States of America and the State of Minnesota be, and they hereby are, assured of full compliance by the applicant with the regulations of the Department of Interior, effecuating Title VI of the Civil Rights Act of 1964., Adopted by the City Council,this 12th day of November, 1980. Ralph Westlund Mayor ATTEST: Gary D. Plotz City Administrator • i DATE November 4, 1980 POLICE DEPARTMENT MEMORANDUM TO: Gary Plotz FROM: Dean M. O'Borsky SUBJECT: Sale of Obsolete Equipment The Police Department has in its possession a radar unit which was purchased in 1972 and is no longer being used by the Police Department. The equipment is outmoded, obsolete and serves no function for traffic enforcement. I have contacted a representative from the company where we purchased our new radar and he advises me that the unit has no value to them. I also contacted the company from whom we originally purchased it and they advised me that it could possibly be valued up to $200 if we were to purchase another radar from them. We do not intend to purchase a radar in the near future and have made a choice not to purchase the particular kind of radar unit that they offer. The Driftriders Snowmobile Club of Hutchinson has offered to purchase this unit from the City for a price of $20.00. I recommend that the City sell this equipment to them as they will place it to good use by their club in timing snow- - mobile races, etc; The Driftriders has proven to be of great assistance to the Police Department in the past by providing transportation during snowstorms for doctors and nurses to the hospital, as well as hauling fire hoses to inaccessible areas that couldn't be reached by trucks. In addition they have helped to acquire for the Police Department through Wagner Yahama Dealership a new snowmobile which was donated to the City and that we currently use in the winter. I certainly don't think that the sale of this unit to the Driftriders for the $20.00 is an improper act on the part of the City and certainly serves better use than having it gather dust in the basement of City Hall. Because the State of Minnesota and the Federal Government took part in the original purchase of this unit it will be necessary, should the sale be approved, to send a letter to the appropriate person at the Department of Public Safety for the State of Minnesota and advise them that we have indeed sold the unit to the Driftriders and for what price. In addition a copy of the bill of sale must be forwarded with the letter. I think this should satisfy whatever the bureaucracy demands. DMO:neb 1&<7- �. • 0 HHutchinson owntown D D R Retain AAssociation Hutchinson, Minnesota 55350 612- 879 -6025 November 12, 1980 Gary Plotz City Administrator City Hall Hutchinson, MN 55350 Dear Mr. Plotz: On behalf of the Downtown Retail Association, I am sub- mitting a request to the city to authorize the downtown merchants to cover the parking meters from November 28 to December 25. The action taken by the Downtown Retail Association reflects the feeling that this gesture of convenience for the public is a positive public relation effort both for the city and the merchants. We, however, realize that there are concerns regarding the loss of revenue. This was dis- cussed at some length and the feeling of concern was shared by the downtown representatives. However, the public relations impact for the city seems to outweigh the significance of the revenue loss. It is our hope that you c DL /jp avorably. /0 _�f. 0 E REGULAR COUNCIL MEETING NOVEMBER 12, 1980 WATER $ SEWER FUND *State Treasurer PERA $ 231.94 *State Treasurer Soc. Sec. Fund 624.06 *U.S. Postmaster postage for meter 500.00 Plaza Ok Hardware supplies .89 Central Mun. Comm. radio 722.50 Commissioner of Revenue Oct. sales tax 380.58 Crown Life Ins. Co. November dental insurance 79.02 Curtin Matheson Scientific chemicals 150.75 Electric Motor Co. motor repair 67.70 Equitable Life Assurance Soc. November long term disb.ins. 38.11 Family Rexall Drug supplies 2.98 Farm $ Home supplies 2.87 Feed Rite Controls chemicals 375.27 GTC auto Parts supplies 3.87 Gambles supplies 5.42 Hutch Utilities gas $ electric 8154.10 Heikes Hardware Hank supplies 31.18 Johnson Super Value supplies 1.66 Junker Sanitation refuse charges 13,691.23 Wards equipment repairs 252.70 Munitech Inc. repairs 405.93 Nott Company equipment repairs 508.00 Quades repairs 43.21 Simonson Lbr. supplies 10.68 St. Paul Life Ins. Co. Nov. life insurance 40.80 Water Products Co. meters $ parts 306.08 Wesley Laffen double payment refund 87.15 Sparling Division equipment repairs 161.03 $26,879.71 GENERAL FUND *State Treasurer PERA - 3180.70 *State Treasurer Soc. Sec. Fund 5268.00 *U.S. Postmaster postage for meter 1700.00 Allen Office Products supplies 44.45 American Linen Supply laundry service 55.46 Am. Welding Supplies supplies $ rental 20.78 Atkinson Blacktop Service street materials 388.72 Copy Systems Inc. supplies 15.25 CRS $ Associates professional services 200.00 Carr Flowers flowers Mrs. Roberts 11.00 Central Mn. Comm. repairs 20.37 Clark Boardman Co. law books 38.00 Crown Life Ins. Co November dental ins. 1390.76 Culligan Water Cond. monthly service 25.90 Custom Made Equipment repairs 12.40 Division of Boiler Inspection boiler licenses 128.00 Dostal $ Olson Oil Co. heating oil 375.60 Equitable Life Ass. Soc. November disability ins. 498.16 Family Rexal Drug supplies 67.13 Farm & Home supplies 195.74 Floor Care Supply Co. supplies 322.40 / f • • -2- Fire Extinguigher Sales check $ service 56.72 Gambles supplies 199.43 GTC Auto Parts supplies 666.35 Pamida supplies 56.69 Great Plains Supply Co. supplies 48.14 Hutchinson Utilities electric $ gas 8018.42 HAVTI work study students 96.57 Home Bakery election supplies 16.50 Hutch Iron & Metal iron 12.60 Hutch VetClinic boarding fees etc. 91.00 Hutch Whole Sale Supply supplies 257.51 Heikes Hardware Hank supplies 6.54 Ink Spots Inc. printing 113.50 Jahnkes Red Owl cups ' 1.18 Johnson Motor Co. equipment parts 22.74 Junker Sanitation refuse pickup 42.00 Kemske Paper Co. office supplies 29.86 Kokesh sports supplies 69.05 Kjos Our Own Hardware keys 2.55 Keefe $ Schwantzen abstract charges 56.75 Lamberts Standard washing cars 24.00 McGarvey Coffee coffee 65.00 Logis computer charges 1358.66 Lloyd Schlueter fire chief convention etc. 402.77 Mankato Mobile Radio radio repairs 40.00 Marco Bus. Products repairs 55.00 McLeod Coop Power Assn. electricity 172.02 Meeker Washed Sand sand 19.25 Kenneth Merrill mileage 30.69 Mid West Carbon Co. ribbons 22.93 Wards equipment parts 421.08 Mikes Pro Shope recreation supplies 60.00 Nat'l Fire Prot. Assn. dues & subscription 60.00 Dean O'Borsky meetings 56.60 Gary Plotz nov. car allowance 100.00 The_Patco Co. cleaner 399.90 Rannow Electric electrical services 12.75 Road Machinery equipment parts 723.13 Rockite Silo Co. cement 3.75 St. Paul Book & Stationery office supplies 32.30 Schmeling Oil Co. diesel fuel & oil & grease 2614.98 Shell Oil Co.l gasoline 82.16 Simonson Lbr. Co. supplies 1.20 Sorensen Farm Supply repairs 84.40 Standard Printing ice show program books 681.35 St. Paul Life Ins. Co. Nov. life ins. 557.43 Tri County Water Co. 3 months rental 22.50 Thelen Oil Co. aviation gasoline 10,893.55 Teply Equipment repair parts 106.75 Uniforms Unlimited dispatch clothing 20.80 Xerox Corporation contract payment 146.56 United Bldg. Center supplies 530.97 Ziemers Grocery mayor meeting 8.49 Wallys Tire Co. equipment parts $ tires 401.00 Wigen Chev. equipment parts 38.63 -3- Hutch Fire Dept. fire relief contribution $ 3500.00 Hutch Shoppers Guide ice show advertising 37.50 IBM typewriter ribbons etc. 107.00 Nat'l Fire Prot. Assn. publications 81.96 Swanke Motors Inc. equipment repairs 42.84 Valley School Suppliers office supplies 13.44 Allied Plastic of Mpl.s plexiglas 3363.75 Blocker Outdoor Adv. permit refund 25.00 Chicago Tube $ Iron supplies 1 30.06 Crow River Glass Co. repairs 63.30 Dun $ Bradstreet Inc. 3 reg. fee seminar 225.00 Hennepin Technical Center mayors association conference 70.00 Negotiation Institute Inc. reg. fee for seminar 125.00 Persians ribbons 30.00 Pikals Music Store repairs 42.00 Treasurer MCFOA dues 1 year 10.00 Star Surplus STore supplies 3.19 Roger Gilmer refund liquor license 25.00 James De Meyer deposit refund 20.00 Clint Gruett fire chief conf. 280.66 Orlin Henke fire chief. conf. 280.66 Mark Schnobrich gasoline 15.00 1st National Bank St. Paul airport revenue bonds 4506.00 Gopher Stage Lighting arena 483.00 Chyl Schwanke football referee 36.00 Hutch Coop Assn .grease 1.80 Optimist Club candle sales 214.75 Dave Kreitlow football referee 63.00 Tom Braun football referee 58.50 Lee Johnson football referee 112.50 Randy Seifert football referee 4.50 Rick Patchin football referee 81.00 Display Sales Co. street decorations 2916.00 Coca Cola Bottling supplies 64.00 Co. Treasurer dl fees 93.00 Condons Supply Co. supplies 54.46 G. F. Nemitz Co supplies 185.08 Henrys Candy Co. supplies 131.60 Jahnkes Red Owl coffee $ sugar 5.72 Ralph Westlund mayors expenses 142.96 Hazel Sitz grant writing seminar 55.90 Wm. Mueller $ Sons street materials 938.00 Barb Haugen skating instructor 30.00 Plaza Ok Hardware supplies 226.98 Charles Bell voting machines 143.00 Bernice Erickson election judge 28.00 Fern Frank election judge 28.00 Sedona Miller election judge 30.50 Rose Kadlec election judge 33.00 Mildred Nelson election judge 35.00 Mary Lou Drahos election judge 31.50 Geradline Johnson election judge 30.00 Miriam Miller election judge 35.00 Mary Brummond election judge 35.00 -4- Rosetta Miller election judge 31.00 Grace Kottke election judge 31.00 Mary Ann Price election judge 30.00 Norma D. Schepers election judge 30.00 Lillias Gilhousen election judge 34.00 Evelyn Odegaard election judge 30.00 Norma Totushek election judge 31.50 Darleen Knigge election judge 31.50 Pat Kuester election judge 31.50 Doris Daggett election judge 33.50 Lillian Jorgenson election judge 30.50 DeLa.ine Rolfe election judge 30.50 Margaret Sorensen election judge 30.50 Emma Lake election judge 32.50 Marilyn Schaffer election judge 31.00 Juleen Flaa 1 election judge 37.00 Verna Anderson election judge 37.00 Olga Kern election judge 39.00 $63,881.63 OFF STREET PARKING. Charles Bell service metters $ 165.00 Oswald Pub. Co. 2 ticket books 13.08 BRIDGE FUND Riecke Carroll Muller Asociates prof. fees $502.06 BOND FUNDS 1st National Bank of Mpls. Bonds of 1970 Prin,interest,fee $102,683.00 NW National Bank of Mpls. Bonds of 1977 interest & fee 15,909.90 NW National Bank of Mpl.s Bonds of 1979 interest & fee 27,804.00 MUNICIPAL LIQUOR FUND Twin City Wine Co. liquor $ wine 2776.79 J.C. Penney Co. shirts 138.08 Griggs Cooper $ Co. liquor $ wine 3352.14 Hutchinson Cold Storage contract payment 150.00 Twin City Pricing $ Label Inc. labels 82.19 Coca Cola Bottling mix 143.80 American Linen Supply Co. towels 14.40 Quades bulbs & repairs 30.65 Junker Sanitation refuse charges 90.00 Hutchinson Telepehone phone service 38.76 Triple G beer 10,073.60 � • 0 -5- Friendly Beverage Lenneman Beverage Locher Bros. Dist. Co. Judson Valley Enterprises A.J.Ogle Co. Ed Phillips $ Sons Old Peoria Co. Midwest Wine Co. Dept. of REvenue City of Hutchinson beer 1764.20 beer $ mix 8880.85 beer 7663.42 ice 110.00 beer 429.00 liquor $ wine 2847.30 liquor & wine 2825.09 wine 584.70 Oct. sales tax 3115.35 transfer of funds 10,000.00 $ 55,310.32 �.r °s i BURLINGTON NORTHERN INDUSTRIAL DEVELOPMENT AND PROPERTY MANAGEMENT DEPARTMENT Rir. ' arlow V. Priebe City Engineer City of Hutchinson 37 Washington Ave. West Hutchinson, 'MT 55350 Dear ?Marlow: • 302 Second Avenue South: 11''nne3po!is, Minnesota 55401 October 30, 1980 ** *FOR YOUR INFORMATION * ** Reference is made to recent meeting concerning proposed connector track and exchange of properties at Hutchinson, Minnesota. Burlington Northern Inc. cannot at this time accommodate the City's request to receive a letter and /or agreement stating that the City will be held harmless should the connector track not be built; however, top management has given approval to negotiate and finalize the proposal with the City to a conclusion. As it pertains to the required rehabilitation of the main line, a request for authority is now being made to be for- warded to top management authorizing the required expendi- tures for same. The proposed rehabilitation will permit the handling of 54 -car unit trains and is scheduled to begin during the 1981 work season. The proposed capital expenditure will no doubt be prioritized with numerous others within the corporation and hopefully favorable consideration will be forthcoming. Incidentally, the City of Hu -tchinson will perform grading on the proposed connector track right of way before an actual exchange of titles can be effected on the property. New track design, excluding the Shirol property, has been requested of our Engineering Department. New design will be made available to Ray Zimmermann and the City of Hutchinson upon completion. Sincerely, D. W. Kypke Industrial Development Representative cc: Mr. Ray H. Zimmermann, Genl. Mgr. Farmers Elevator Assn. P. 0. Box 158 Hutchinson, MN 55350 " (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M FOR YOUR INFORMATION DATE: November 4, 1980 --------- - - - - -- TO: Ken Lever, Doug Mayo, and Jack Hoeschler FROM: Gary D. Plotz, City Administrator -------------------------------- SUBJECT: Elderly High Rise in Hutchinson Attached is a correspondence from the Hutchinson Housing and Redevelopment Authority regarding parking that I received today. Please review the recommendation and respond to the HRA with your comments. Encl. GDP: ms cc: Mayor and City Council Hazel Sitz, Personnel Coord. Paul Ackland, HRA Chairman Carol Haukos, HRA Executive Dir. HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY 133 Third Avenue S.W. • Hutchinson, Minnesota 55350 Telephone: (612) 587 -2168 Executive Director: C== Jean Lerberg t EQUAL HOUSING OPPORTUNITY Mr. Gary Plotz City Administrator City Hall Hutchinson, MN 55350 Dear Gary: Kove -tuber 3, 1980 -345676,9 Cl) p�n�r ACl w ti co KPCV Ln Ns��282ZZ lZQ2�1�`� This is to inform you that Paul Ackland and I representing the HHRA would like to make the following suggestions with respect to the landscape layout for the proposed new high rise housing project for the elderly. Our recommendations are referenced from the most recent blueprint plans held by the City and re- viewed by us last week. Our recommendations refer to the proposed location of the resi- dent parking. The blueprint shows the resident parking situated at an east -west direction with access located on Adams Street. We would like to recommend that now with the location of the ad- ditional lots acquired by the City, the resident parking be changed to a north -south direction with access to the parking lot from the alley off of Second Avenue and the parking lot boundary formed by the alley. By having access off of Second Avenue and in to the alley, we feel the resident parking layout would be greatly improved. We feel an Adams Street access with the heavy traffic flow caused by shift changes at Minnesota Mining and Manufacturing could create problems for residents in accessing the resident parking lot. We hope that in the final stages of completion of this project our suggestions regarding the above will be given consideration. Very truly yours, L - rvti�t _ Carol M. Haukos Executive Director • (612) 879 -2311 CITY OF HUTCHINSON A0� 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 4, SUMMARY OF MONTHLY PASSENGER TOTALS 0% - HUTCHMOB I LE- 1976 1977 1978 1979 1980 1981 JANUARY - 2905 1805 2779 FEBRUARY - 2244 2047 2542 MARCH - 2230 2161 2791 APRIL - 1916 1825 1991 MAY - 1646 1718 1906 JUNE - 1605 1458 _1705 JULY - 1414 1343 1898 AUGUST - 1477 1456. 1961 SEPTEMBER - 1644 1363 1927 OCTOBER 116 1485 1673 2382 NOVEMBER 1419 1586 1821 2446 DECEMBER .1983 1874 2175 2562 YEAR - 3518 22,026 20,845 26,890 TOTAL TRANSIT SUMMARY % V 7, J""( % V J, VL J OCTOBER 1980 Bus 1 Bus 2 22 days (147 hrs serv;193 hrs sere) 2711 passengers (1380 + 1331) 3717 miles (1734 + 1983) 551 gal. gasoline revenues 538.27 cash 229.25 coupons 767.52 total rev /mi $.21 rev /pass .28 pass /mi .73 6 turndowns- 19 no -shows 3247 2769 2470 2666 2420 2295 2203 2244 2321 2711 Page lb COUNCIL MINUTES OCTOBER 14, 1980 8. UNFINISHED BUSINESS 9 FOR YOUR INFORMATION (a) CONSIDERATION OF REQUEST BY CLARENCE FREITAG TO SELL WESTERLY 150 FEET OF LOT 81, LYNN ADDITION WITH EASEMENT FOR INGRESS AND EGRESS TO LYNN ROAD (DEFERRED SEPTEMBER 23, 1980) Mayor Westlund reported he had asked Councilmen Milton Lueneburg and Bruce Peterson and the City Engineer to try to resolve the problem with the Clar- ence Freitag property. Alderman Lueneburg reported the three of them had reviewed the site in Lynn Addition, discussed the situation and come up with some solutions. City Engineer Priebe stated the storm sewer and costs had been reviewed; and it was their conclusion that although the proposed storm sewer would be a positive addition to the area, the cost would not be cost - effective. The general flow of the water would be re- routed slightly with the place- ment of a structure on the back lot, but the water would end up in the same place. With proper landscaping, this might not be noticeable. He further pointed out that the lot is only 66 feet in width and the granting of an easement is in essence a taking of land. The front portion of the lot then becomes sub- standard according to City Ordinance requirement of frontage on a City street. It was, therefore, their recommendation to reject the request by Clarence Freitag to sell the back lot of Lynn Addition as it could set a precedent for the future. Following discussion, it was moved by Alderman Lueneburg, seconded by Alder- man GruenhaRes, carried unanimously, to reject the request by Clarence Freitag. 9. NEW BUSINESS (a) CONSIDERATION OF INDUSTRIAL REVENUE BOND FOR HUTCHINSON - TELEPHONE COMPANY FOR $2.3 MILLION Mr. Bob Sander, bonding consultant from Juran & Moody, appeared before the Council regarding the industrial revenue bond for the Hutchinson Telephone Company in the amount of $2,300,000.00. He stated the regulatory telephone commission had ordered the company to upgrade its equipment so the Telephone Company was asking for preliminary approval of an industrial revenue bond and a date for a public hearing. The date of November 11, 1980 at 8:00 P.M. was suggested. Following discussion, Alderman Beatty moved to waive reading and adopt Reso- lution No. 6629 entitled Resolution Relating to A Project Under the Minne- sota Municipal Industrial Development Act; Calling A Public Hearing Thereon, and set November 11, 1980, 8:00 P.M., for a public hearing. Seconded by Alderman Lueneburg, the motion carried unanimously. Im THE HUTCHINSON SAFETY COUNCIL FOR YOUR INFORMATION The Hutchinson Safety Council met October 20, 1980 at the Prairie House in Hutchinson, MN. There were 10 members present. President Myron Johnson opened the meeting with a silent prayer. The September minutes were approved as read. No bills were presented. OLD BUSINESS: A discussion was held regarding the school crossings. George Field talked about fire prevention week and what they did in demonstrations at the Plaza #15 center and other areas and in the schools. He also attended a seminar in Duluth, which he stated was very informative. NEW BUSINESS: Myron Johnson announced that the Southern Minnesota Safety Conference will be October 31, in Rochester, MN. Larry Ladd spoke regarding the evacuation of the school children in case of a chemical disaster. Police Chiel O "Bors,ky has oral plans but nothing down on paper as to proper procedure. All plans have to tie into community and county procedure. He will contact Mike Monge, County Civil Defense Director and 0 "Borsky for thier plans. Les Linder is working on bus activities regarding a disaster. As it stands now there is a 5 minute siren warning and then listen to KDUZ for instructions. There is need for more public information and there is a long to go and it will take some very complex planning. When propane explodes, pieces prope12300 to 2500 feet and this would be from the railroad tracks to the elementary school and Park Towers. The motion was made and seconded we write to the city council and invite them to the next meeting to discuss the civil defense system and plans for evacuation. The next meeting will be November 17th, at the Prairie House. Les Smith announced he has information on wood burning stoves and farm information regarding drying with propane, old wiring in buildings and has a speaker availabe for speaking to large groups. George Fieldhas a slide presentation on fire safety and smoke detention and he is available to speak to groups. He aiso discussed the Stop, Drop, Roll procedure for a person on fire. He also presented this to the elementary school children during fire prevention week. The meeting was adjourned by motion, with the announcement of a executive board meeting to held October 29th, at the Prairie House. Submitted by: Myron Johnson, President Loretta F. Pishney, Secr. Treas. Treasurer's Report: Balance on hand 10 -1 -80 13.40 Deposits: none Disbursements: none Balance on hand 10 -31 -80 13.40 EXECUTIVE BOARD MEETING: The October 29th meeting of the executive board did not meet, due to conflit of schedules of the members. It will be reset for another time. Loretta F. Pishney, Secr. Tress. . CROW RIVER REGIONAL LIBRARY B& October 13, 1980 1 FOR YOUR INFORMATION The Crow River Regional Library Board met at the Litchfield Public Library on October 13, 1980. Present: Ralph Bergstrom, Hutchinson Representing: Hutchinson Kathy McGraw, Hutchinson it Hutchinson Joan Reckdahl, Grove City Meeker County Ellen Moensch, Eden Valley Meeker County Harriet Berg, Dassel " Meeker County Dorothy Hinseth, Sunburg Kandiyohi County Jean Stranberg, Atwater Kandiyohi County Lilah Buhr, Stewart McLeod County Jeanette Buchanan, Willmar Willmar Marcia Kleberg, Willmar " Willmar John Esbjornson, Willmar " Willmar Ron Pool, Bird Island of Bird Island Burton Sundberg, Director, CRRL Kathy Matson, Asst. Dir., CRRL Absent: Wayne Hebrink, Renville* Representing: Kandiyohi County Orlynn Mankell, New London* 111 Kandiyohi County George Jepson, Winsted of McLeod County Earl Mathews, Glencoe It McLeod County Howard Hoese, Glencoe* is Glencoe Joyce Hardy, Litchfield n Litchfield Jim Jones, Renville to Renville Wayne Brix, Litchfield (He has sent a letter of resignation to the Litchfield City Council.) *Excused absence Chairman Bergstrom_ called the meeting to order. Motion by Joan Reckdahl, second by- Jeanette Buchanan, that the minutes of the September meeting be approved. Carried. Motion by Joan Reckdahl, second by Lilah Buhr, that the September treasurer's report be approved. Carried. Mr. Sundberg presented the Summary of Reinvestments of CD's dated October 13, 1980. The library director and assistant director presented their - reports. Mr. Sundberg will attend the regional library .directors meeting involved in the catalog study. Three bids had been submitted for this project and the one accepted was Peat, Marwick, Mitchell & Co. of San Francisco. A representative of this company will meet with the directors in Moorhead. A scaled drawing of the future temporary library in New London was presented. CRRL received a grant from the Minnesota Arts Association for storyteller Bob Gasch. He will give about 10 presentations early in December. Kathy Matson will be attending a Data Base Researching Workshop at St. Catherine's. The bills were presented for payment. Joan Reckdahl moved approval of same. Second by Jean Stranberg. Carried. Committee and Project Reports: a. SAMMIE -- Two regional membership meetings have now been held. 43 members have now joined. October 28 is the next Governing Board meeting. Joan Reckdahl will be leaving the SAMMIE Board at the end of December when she retires from the CRRL Board. SAMMIE is currently advertising for an Administrative Secretary. The office will be at Southwest State University. b. Four workshops on the problem of adult illiteracy will be presented late in October and early November. c.. On September 22, members of the CRRL Board met with representatives of our governing bodies to work out a compromise on the proposed budget for FY81. The worksheet used and revised budget receipt figures aLre hereby attached to these minutes. Copies of the x'evised figures have been sent to all our city clerks /county auditors. Cbmwmications : The newsletter was reviewed. Motion by Lilah Buhr, second by Jeanette Buchanan, that CRRL Board approve the moving of the New London Library to the Dental Building in New London. This is a temporary move until the new community building is built. Carried. RM Business: a. Harriet Berg moved, second by Kathy McGraw, that CRRL Board accept the total figure far FY 1981 budget receipts as revised under Column (H) on the attached worksheet. Carried. b_ It was recommended that Mr. sundberg meet with the Roundtable of CRRL to determine areas of budget cuts for 1981. These will be presented at the November or December meeting. c. After discussion, Ron Pool moved, second by Lilah Buhr, that CRRL apply for a Bremer Fbundation grant for new video equipment and /or microfilm reader /printer. Carried. Mileage reports were completed. Meeting adjourned. fitfully submitted, Jeanette Buchanan Secretary 11