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cp01-27-1981 cHUTCH INSON CITY CALENDAR VJ LEE EK OF January 25 TO January 31, l:JEDNESDAY -2 8- ;10:00 A.M. - Further Hearing on Schmidtbauer Annex- ation at City Hall ;7:30 P.M. - Special Meeting of Planning Commissioi at City Hall SUNDAY -25- MONDAY -26- Noon - Hutchinson Safety Council Meeting 2:00 P.M. - Utilities Commissioi Meeting at Utilities Office 7 :30 P.M. - Airport Commission Meeting at City Hall i THURSDAY FRIDAY -29- -30- 7:00 A.M. - Meeting of City Cou - cil and Directors at City Hall 8:00 A.M. - Meeting of City Cou - cil and Department Heads at City Hall 7 -10 P.M. - 6E Economic Deve ment Workshop in Hutchinson TUESDAY -27- 2:00 P.M. - Open Bids for 1981 Tree Pruning 7:30 P.M. - City Council Meet- ing at City Hall 7 -10 P.M. - 6E Economic Develop ment Workshop in Willmar SATURDAY -31- f 0 0 AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 27, 1981 ,/1. Call Meeting to Order - 7:30 P.M. .Ar. Invocation - Reverend Peter Ram tad ✓3. Consideration of Minutes - Regular Meeting of January 13, 1981 and Special Joint Meeting of January 21, 1981 Action - Motion to approve - Motion to approve as amended ✓4. Public Hearing - 8:00 P.M. (a) Consideration of Off- Street Parking Action - Motion to close hearing 5. Communications, Requests and Petitions .//!(a) Consideration of .Request by Mrs. Hulda Schultz for Reduced Trash and Refuse Rates \ A ction - Motion to approve - Motion to reject 6. olutions and Ordinances ✓ (a) Ordinance No. 1/81 - An Ordinance Repealing Ordinance No. 513 Pertaining to Off- Street Parking L` Action - Motion to reject - Motion to waive second reading and adopt 7. Reports of Officers, Boards and Commissions Monthly Financial Report - December 1980 Action - Order by Mayor received for filing A -1/ �/(b) Minutes of Tree Board dated December 16, 1980 Action - Order by Mayor received for filing .C) Minutes of Transportation Board dated November 12, 1980 Action - Order by Mayor received for filing COUNCIL AGENDA JANUARY 27, 1981 V(d) Minutes of Downtown Development Advisory Board dated October 21, 1980 Action - Order by Mayor received for filing J (e) Minutes of Planning Commission dated December 16, 1980 Action - Order by Mayor received for filing 8. Unfinished Business ,t,/(a) Consideration of Awarding Bid for Energy Management Micro- Processor (DEFERRED DECEMBER 23, 1980) Action - Motion to reject - Motion to award bid ' 9. New Business —(,a) Consideration of Requesting City Engineer to Prepare Plans and Specifications for Downtown Parking Plan Action - M(b) Consideration of Delinquent Water and Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuance of service c) Consideration of Adopting Position Classification Assignment Table Action - Motion to reject - Motion to waive reading and adopt Resolution ►!(d) Consideration of Recommendation from Airport Commission on Location of Airport Action - v/(e) Consideration of Request to Purchase and Install Two DTS 550 Cash Registers for Liquor Store Action - Motion to reject - Motion to approve purchase /f) Consideration of Bid for City Owned Lot Action - -2- COUNCIL AGENDA iANUARY 27, 1981 /(g) Consideration of Request for Variance(s) submitted by Kim Piehl with favor- able recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution 10. Miscellaneous ,/(a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments /(a) Verified Claims Action - Motion to reject - Motion to approve and authorize payment from appropriate funds 12. Adjournment ISM • AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 27, 1981 ,4. Minutes Minutes of Special Meeting of January 27, 1981 Action - Motion to approve - Motion to approve as amended 5. Communications, Requests and Petitions „✓(b) Consideration of Request by Mrs. Edwin H. Peterson for Reduced Trash and Refuse Rates Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances b) Resolution No. 6719 - Resolution Ordering Preparation of Report on Improvement, Project No. 81 -32 Action - Motion to reject - Motion to waive reading and adopt ✓(c) Resolution No. 6720 - Resolution Receiving Report and Calling Hearing On Improvements, Project No. 81 -32 Action - Motion to reject - Motion to waive reading and adopt V(d) Resolution No. 6721 - Resolution Ordering Preparation of Report On Improvement, Project No. 81 -33 Action - Motion to reject - Motion to waive reading and adopt V�e) Resolution No. 6722 - Resolution Receiving Report and Calling Hearing On Improvements, Project 81 -33 Action - Motion to reject - Motion to waive reading and adopt ./(f) Resolution No. 6723 - Resolution Setting Election, Time, Place Locations of Precincts, and Appointing of Judges for City Special Election Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business �/(b) Consideration of Awarding Bid for 1981 Tree Pruning (DEFERRED JANUARY 27, 1981) Action - Motion to reject - Motion to award bid • AGENDA ADDITION JANUARY 27, 1981 9. New Business 0 �(h) Consideration of Guidelines for Employee Selection Process Action - Motion to approve - Motion to reject -2- MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 13, 1981 1. CALL TO ORDER The meeting -was called to order by "Mayor Westlund at 7:30 P.M., with the follow- ing members present: Aldermen Peterson, Lueneburg, Gruenhagen and Beatty, in ad- dition to Mayor Westlund. Absent: None. Also present: City Administrator Plotz and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend Keith Deuhn of the Bethlehem United Methodist Church. 3. MINUTES The minutes of the Regular Meeting of December 23, 1980 were approved as read upon motion by Alderman Lueneburg, seconded by Alderman Gruenhagen and unani- mously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF AUTHORIZING REQUESTS FOR 1981 TRAVEL, SCHOOLS AND CONFERENCES FOR CITY STAFF Mayor Westlund stated a new format was being adopted to approve travel, schools and conferences for City staff for a one -year period as submitted for the 1981 budget. Following discussion, Alderman Gruenhagen moved to approve the requests for 1981 travel, schools and conferences for City staff. Seconded by Alderman Beatty, the motion carried unanimously. (b) CONSIDERATION OF APPOINTMENTS TO HEALTH BOARD: 1. DR. GEORGE SMITH 2. DR. ROBERT HEGRENES 3. DR. THOMAS KLEINKAUF After discussion, it was moved by Alderman Lueneburg, seconded by Alderman Peterson and unanimously carried, to ratify the above appointments to the Health Board. N_ COUNCIL MINUTES JANUARY 13, 1981 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 23/80 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP (FRANK FAY REALTY - REZONING) Following discussion, the motion was made by Alderman Lueneb urg, seconded by Alderman Beatty and carried unanimously, to waive second reading and adopt Ordinance No. 612 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map (Frank Fay Realty - Rezoning). (b) ORDINANCE NO. 24/80 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGUALTIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP (CITY OF HUTCHINSON - REZONING) Following discussion, it was moved by Alderman Beatty, seconded by Alderman Gruenhagen and unanimously carried, to waive second reading and adopt Ordi- nance No. 613 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map (City of Hutchinson - Rezoning). (c) ORDINANCE NO. 25/80 - ORDINANCE AMENDING SECTION 560 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED WATERWORKS AND SEWER DEPARTMENT - RATES AND CHARGES Following discussion, Alderman Gruenhagen moved to waive second reading and adopt Ordinance No. 614 entitled Ordinance Amending Section 560 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Waterworks and Sewer De- partment - Rates and Charges. The motion was seconded by Alderman Peterson and carried unanimously. (d) RESOLUTION NO. 6652 - ACCEPTING $62,500 FROM THE HUTCHINSON UTILITIES COMMISSION After discussion, the motion was made by Alderman Beatty, seconded by Alder- man Peterson and unanimously carried, to waive reading and adopt Resolution No. 6652 entitled Accepting $62,500 from the Hutchinson Utilities Commission. (e) RESOLUTION NO. 6654 - DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS After discussion, Alderman Peterson made the motion to waive reading and adopt Resolution No. 6654 entitled Designation of Depositories of City Funds In Commercial Banks. Seconded by Alderman Lueneburg, the motion carried unanimously. -2- COUNCIL MINUTES JANUARY 13, 1981 (f) RESOLUTION NO. 6655 - DESIGNATION OF DEPOSITORY OF CITY FUNDS - FEDERAL SAVINGS & LOAN ASSOCIATIONS Following discussion, it was moved by Alderman Peterson, seconded by Ald- erman Lueneburg and unanimously carried, to waive reading and adopt Resolu- tion No. 6655 entitled Designation of Depository of City Funds - Federal Savings & Loan Associations. (g) RESOLUTION NO. 6656 - DESIGNATING OFFICIAL NEWSPAPER After discussion, the motion was made by Alderman Beatty, seconded by Alder- man Gruenhagen and carried unanimously, to waive reading and adopt Resolu- tion No. 6656 entitled Designating Official Newspaper. (h) RESOLUTION NO. 6657 - APPOINTING CITY OFFICERS FOR 1981 Following discussion, Alderman Lueneburg moved to waive reading and adopt Resolution No. 6657 entitled Appointing City Officers for 1981. Seconded by Alderman Peterson, the motion unanimously carried. (i) RESOLUTION NO. 6658 - ENTERING AGREEMENT WITH CROW RIVER REGIONAL LIBRARY FOR CALENDAR YEAR 1981 After discussion, it was moved by Alderman Beatty, seconded by Alderman Gruenhagen and carried unanimously, to waive reading and adopt Resolution No. 6658 entitled Entering Agreement with Crow River Regional Library for Calendar Year 1981. (j) RESOLUTION NO. 6661 - RESOLUTION ESTABLISHING A CEMETERY PERPETUAL CARE TRUST FUND Following discussion, Alderman Gruenhagen made the motion to waive reading and adopt Resolution No. 6661 entitled Resolution Establishing A Cemetery Perpetual Care Trust Fund. Seconded by Alderman Beatty, the motion carried unanimously. (k) RESOLUTION NO'. 6662`- RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK & TRUST CO. OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCH - INSON UTILITIES COMMISSION After discussion, the motion was made by Alderman Peterson, seconded by Alderman Lueneburg and unanimously carried, to waive reading and adopt Reso- lution No. 6662 entitled Resolution Approving Securities for Collateral from Citizens Bank & Trust Co. of Hutchinson As Sponsoring Agency of the Hutchin- son Utilities Commission. -3- COUNCIL MINUTES JANUARY 13, 1981 (1) RESOLUTION NO. 6663 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK & TRUST CO. OF HUTCHINSON, MINNESOTA Following discussion, it was moved by Alderman Beatty, seconded by Alderman Gruenhagen and unanimously carried, to waive reading and adopt Resolution No. 6663 entitled Resolution Approving Securities for Collateral from Citizens Bank and Trust Co. of Hutchinson, Minnesota. (m) RESOLUTION NO. 6664 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRSTATE FEDERAL SAVINGS & LOAN ASSOCIATION OF HUTCHINSON, MINNESOTA After discussion, Alderman Gruenhagen moved to waive reading and adopt Reso- lution No. 6664 entitled Resolution Approving Securities for Collateral from Firstate Federal Savings and Loan Association of Hutchinson, Minnesota. The motion was seconded by Alderman Peterson and carried unanimously. -- (n) RESOLUTION NO. 6665 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST NATIONAL BANK OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSO* UTILITIES COMMISSION Following discussion, the motion was made by Alderman Beatty, seconded by Alderman Peterson and unanimously carried, to waive reading and adopt Reso- lution No. 6665 entitled Resolution Approving Securities for Collateral -.from First National Bank of Hutchinson As Sponsoring Agency of the Hutchinson Utilities Commission. (o) RESOLUTION NO. 6666 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FIft FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA After discussion, it was moved by Alderman Peterson, seconded by Alderman Gruenhagen and carried unanimously, to waive reading and adopt Resolution No. 6666 entitled Resolution Approving Securities for Collateral from First Na- tional Bank of Hutchinson, Minnesota. (p) RESOLUTION NO. 6667 - APPOINTING LEGAL COUNSEL Mayor Westlund commented that the duties of the City Attorney had been dis- cussed at a workshop and were listed in the Resolution. A ceiling of $4,500 had been established for the total amount of legal fees to be paid for serv- ices above the annual retainer fee, which would include county, state dis- trict or federal district court cases. It was also recommended that a job description be written for the City Attorney. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6667 entitled Appoint- ing Legal Counsel. 10! i • COUNCIL MINUTES JANUARY 13, 1981 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - DECEMBER 1980 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF PARK & RECREATION BOARD DATED DECEMBER 3, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF "SENIORS ACTIVITY CENTER" ADVISORY BOARD DATED DECEMBER 2, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF NURSING HOME BOARD DATED DECEMBER 18, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF PRIORITY RATING FOR 1981 PROJECTS (DEFERRED DECEMBER 9, 1980) Mayor Westlund commented that during the past few months the City Engineer has been working on the 1981 improvement projects and has submitted his final recommendations. The defeat of the school bond referendum eliminated some of the projects from the list. The proposed cost of the projects would be $1,500,000.00, with a public hearing date on each of the projects to be held February 10, 1981 at 8:00 P.M. City Engineer Priebe stated there was an additional project not listed which should be included with the improvement projects, namely, First Ave- nue South covering a one or two block area. The motion was made by Alderman Beatty to approve the recommended 1981 improvement projects with the addition of First Avenue South. Seconded by Alderman Peterson, the motion unanimously carried. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6671 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81 -03. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6672 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81 -03. -5- COUNCIL MINUTES JANUARY 13, 1981 It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6673 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81 -07. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6674 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81 -07. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6675 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81 -09. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and cal*ied unanimously, to waive reading and adopt Resolution No. 6676 entitled Ra`o- lution Receiving Report and Calling Hearing on Improvements - Project I4`o. 81 -09. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6677 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81 -10. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6678 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81 -10. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6679 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81 -12. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6680 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81 -12. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6681 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81 -13. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6682 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81 -13. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried M-11 0 • COUNCIL MINUTES JANUARY 13, 1981 unanimously, to waive reading and adopt Resolution No. 6683 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81 -14. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt'Resolution No. 6684 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. =- 81 -14. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6685 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81 -15. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6686 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81 -15. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to.waive reading and adopt Resolution No. 6687 entitled Reso- lution Ordering. - Preparation of Report on- Improvement=- Project No. 81 -16. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6688 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81 -16. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6689 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81 -17. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6690 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81 -17. It was moved by Alderman Beatty; seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6691 entitled Reso- lution Ordering Preparation -of Report on Improvement - Project No. 81 -18. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6692 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81 -18. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6693 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81 -19. -7- COUNCIL MINUTES JANUARY 13, 1981 It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6694 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81-19. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6695 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81 -20. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6696 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project ft. 81 -20. 'It It was moved by Alderman Beatty, seconded by Alderman Peterson and carded unanimously, to waive reading and adopt Resolution No. 6697 entitled R-so- lution Ordering Preparation of Report on Improvement - Project No. 81-ft. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6698 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81 -21. It was moved by Alderman Beatty, seconded by Alderman Peterson and carRed unanimously, to waive reading and adopt Resolution No. 6699 entitled R_Ao- lution Ordering Preparation of Report on Improvement - Project No. 81 -22. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6700 entitled Re&o- lution Receiving Report and Calling Hearing on Improvements - Project No. 81 -22. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6701 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81 -23. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6702 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81 -23. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6703 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81 -25. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6704 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81 -25. -8- E COUNCIL MINUTES JANUARY 13, 1981 • It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6705 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81 -26. It was moved by Alderman Beatty, seconded by Alderman Lueneburg -and carried unanimously, to waive reading and adopt Resolution No. 6706 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81 -26. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6707 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81 -27. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6708 entitled Reso- lution Receiving Report and Calling Hearing on Improvements — Project No. 81 -27. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. -6709 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81 -28. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6710 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81 -28. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6711 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81 -29. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6712 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81 -29. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6713 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81 -30. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6714 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81 -30. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6715 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81 -31. Q'M COUNCIL MINUTES JANUARY 13, 1981 It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6716 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81 -31. 9. NEW BUSINESS (a) CONSIDERATION OF APPLICATION FOR CIGARETTE LICENSES: 1. JERRY EISCHENS - THE FRONTIER HOUSE 2. JERRY EISCHENS - GINGERBREAD HOUSE After discussion, the motion was made by Alderman Gruenhagen to approv& the applications and issue cigarette licenses to Jerry Eischens. The Ab- tion was seconded by Alderman Beatty and unanimously carried. (b) CONSIDERATION OF INCREASING BENEFITS FOR HUTCHINSON FIRE DEPARTMENT RELIEF ASSOCIATION It was reported that Fire Chief Schlueter, City Accountant Merrill and City Administrator Plotz had reviewed the recently completed Actuarial Study on the Fire Department Relief Association. The Study showed a proposed raise of benefits from $3.00 to $4.00 per month per year of active service. '�= �»" Z... Following discussion, Alderman Beatty moved to waive reading and adopt Reso- lution No. 6653 entitled Resolution Authorizing Increase of Benefits for Hutchinson Fire Department Relief Association, to be effective Februar3F 1, 1981. Seconded by Alderman Gruenhagen, the motion carried unanimously (c) CONSIDERATION OF PERMANENT APPOINTMENT OF POLICE OFFICER DAVID ERLANDSON After discussion, the motion was made by Alderman Peterson, seconded by Alderman Beatty and carried unanimously, to approve the permanent status of Police Officer David Erlandson. (d) CONSIDERATION OF PURCHASE OF PATROL VEHICLE It was the recommendation of Police Chief O'Borsky to purchase a 1981 Chev- rolet Malibu from Wigen Chevrolet in the amount of $7,437.00, with trade, to replace a patrol vehicle. Following discussion, Alderman Peterson moved to approve the purchase of the 1981 Chevrolet Malibu from Wigen Chevrolet in the amount of $7,437.00. Sec- onded by Alderman Lueneburg, the motion unanimously carried. (e) CONSIDERATION OF REPEALING ORDINANCE NO. 513 - OFF- STREET PARKING SYSTEM WITHIN A CENTRAL BUSINESS OFF- STREET PARKING DISTRICT - CONTINUED- -10- COUNCIL MINUTES JANUARY 13, 1981 CONTINUED- City Administrator Plotz stated an Ordinance and Resolution presently exist pertaining to off - street parking. After the Parking Committee reviewed the Ordinance, Resolution and formula, it was determined the formula would be difficult to administer. A survey was conducted of 12 other state communi- ties to determine what they use, and it was found that no two cities used the same formula., Therefore, the Committee decided to prepare a different formula. It was also the recommendation of the Downtown Development Dis- trict Advisory Board to repeal the present Ordinance No. 513. After discussion, it was moved by Alderman Lueneburg to waive the first read- ing of Ordinance No. 1/81 entitled An Ordinance Repealing Ordinance No. 513 Pertaining to Off- Street Parking and set second reading for January 27, 1981. The motion was seconded by Alderman Beatty and carried unanimously. (f) CONSIDERATION OF REPEALING RESOLUTION NO. 5896 FOR A PARKING ASSESSMENT FORMULA FOR ORDINANCE NO. 513 Following discussion, the motion was made by Alderman Beatty, seconded by Alderman Lueneburg and unanimously carried, to waive reading and adopt Reso- lution No. 6659 entitled A Resolution Repealing Resolution No. 5896 Per- taining to Parking Assessment Formula. (g) CONSIDERATION OF PROPOSED DOWNTOWN PARKING ASSESSMENT FORMULA Mayor Westlund commented that the parking issue goes back to 1965. It has been difficult to establish a workable formula, but the City staff has pre- pared a new formula which is based on two items: 1) 50% of assessment is based on the market value of land and building(s), and 2) 50% of assessment is based on the parking requirement,- with credit given for existing parking spaces. A map of the proposed downtown parking district was displayed. It was pointed out the district is expanded from the old downtown district which took in one block on either side of Main Street. The new parking district would encompass the area generally from the Crow River South to Fourth Avenue, the west boundary would be the alley way between Glen and Franklin Streets, and the east boundary would be Adams Street. In the discussion and proposal the following assumptions were used: 1. Total bond issue - $1,500,000.00 2. City pay $500,000.00 from tax increment, based upon land area in district 3. $1,000,000.00 assessed to commercial /business property owners in downtown district -11- COUNCIL MINUTES JANUARY 13, 1981 4. All City owned, church owned and residential property has been excluded from computation and will not be assessed 5. Assessments will be payable over a 15 or 20 year period 6. Bond proceeds pay off existing bonds on lot located at Franklin and First Avenue 7. Parking meters will be removed from downtown area on a trial basis and then permanent removal if all proceeds correctly Skip Quade commented that much time has been spent on looking at the park- ing ing formulas. It was felt by the Parking Committee that the proposed formula was reasonably fair to everyone affected and will provide 700 -750 parking spaces that are required in the downtown area and for future expan- sion in the downtown area. Frank Fay inquired when the parking would be available if the formulas approved. Also, he asked when the property owners would be notified c the amount of the assessment and the proposed parking areas for the project. City Administrator Plotz stated notices would be mailed to property owners by the end of the week regarding the public hearing scheduled for January 27, 1981 at 8 :00 P.M. The public works improvement projects and parking project may be combined into one bond, and bids on bonds could be received in April or May, 1981. Mayor Westlund remarked that some property will have to be purchased, and appraisals are being done at present on property that is for sale. Dur- ing the summer of 1981 parking spaces will be made available, but the,pro- ject may not be completed this year. Jim DeMeyer inquired if the areas would be retained by the City for City parking. Also, he asked if the areas marked in red on the map was the tax increment district. It was recommended by the City Attorney to add item No. 8 to the assump- tions, stating "residential property exempt at the time of assessment would be assessed at the time of use change based upon the formula." The motion was made by Alderman Beatty to adopt Proposal No. 1, with the addition of item No. 8 as stated above and State Statutue No. 459. Seconded by Alderman Lueneburg, the motion unanimously carried. (h) CONSIDERATION OF AUTHORIZING (REPARATION OF PLANS AND ENGINEER'S REPORT FOR DOWNTOWN PARKING PROJECT Following discussion, it was moved by Alderman Lueneburg, seconded by Alder- man Beatty and carried unanimously, to waive reading and adopt Resolution No. 6660 entitled Resolution Ordering Preparation of Report on Improvement (Off Street Parking). .. M � -12- COUNCIL MINUTES JANUARY 13, 1981 (i) CONSIDERATION OF 1981 OFF- STREET PARKING PROJECT It was the recommendation of the City Engineer to set a public hearing date of January 27, 1981 at 8:00 P.M. regarding the off- street parking project. After discussion, Alderman Lueneburg moved to waive reading and adopt Reso- lution No. 6670 entitled Resolution Receiving Report and Calling Hearing On Improvement (Off- Street Parking). Seconded by Alderman Peterson, the motion unanimously carried. (j) CONSIDERATION OF DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD TO REQUEST PLANNING COMMISSION TO REVISE CENTRAL BUSINESS DISTRICT BOUNDARIES TO BE EQUIVALENT TO DOWNTOWN PARKING DISTRICT The Downtown Development District Advisory Board made a recommendation to request the Planning Commission to revise the Hutchinson central business district boundaries so that they would be equivalent to the downtown park- ing district. Following discussion, the motion was made by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to advise the Planning Commis- sion to consider a change in the central business district boundaries. (k) CONSIDERATION OF 1981 WINTER ELM PRUNING The City Forester requested permission to advertise for bids on 1981 winter elm pruning. He pointed out the funding for the project is 100% reimbursed through the Department of Natural Resources Federally Funded Demonstration Project. The estimated cost of the project is $14,500.00. Bids would be received on January 27, 1981 at 2:00 P.M. After discussion, it was moved by Alderman Lueneburg to advertise for bids on 1981 winter elm pruning for January 27, 1981 at 2:00 P.M. The motion was seconded by Alderman Beatty and unanimously carried. (1) CONSIDERATION OF CHANGE IN JOB CLASSIFICATION FOR CHUCK BELL Chief of Police O'Borsky requested the job classification for Chuck Bell, meter maintenance person, be changed from an independent contractor to a part -time City employee. Following discussion, Alderman Beatty moved to approve the change in job classification for Chuck Bell. Seconded by Alderman Gruenhagen, the motion carried unanimously. -13- COUNCIL MINUTES JANUARY 13, 1981 (m) CONSIDERATION OF PART -TIME PERSONNEL AT CIVIC ARENA It was recommended that Dave Gatzmeyer be hired for part -time work at the Civic Arena during the winter season. He had previously been under the work -study program. After discussion, the motion was made by Alderman Lueneburg, seconded by Alderman Beatty and unanimously carried, to approve the employment of Dave Gatzmeyer. (n) CONSIDERATION OF ESTABLISHING A FIRE STATION REFERENDUM DATE OF MARCH 10, 1981 The Mayor reported the Fire Department Building Committee and City Codicil had met this morning to discuss the fire station referendum. It was A- termined that the amount of the referendum would be $730,000.00 and th date of March.10, 1981 was established. Following discussion, it was moved by Alderman Beatty to establish the ref- erendum date for the fire station for March 10, 1981. Seconded by Alderman Lueneburg, the motion carried unanimously. It was moved by Alderman Beatty, seconded by Alderman Peterson and unani- mously carried, to waive reading and adopt Resolution No. 6668 entitled Resolution Establishing The Question For A Fire Station Bond Issue. w (o) CONSIDERATION OF PERMANENT APPOINTMENT OF KAREN STAFFORD After discussion, Alderman Peterson moved to approve the permanent status of Karen Stafford. The motion was seconded by Alderman Beatty and carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported the City of Hutchinson is to notify the City of Litchfield on our decision for a joint airport venture within the next few weeks. Therefore, there will be a combined meeting of the City Council and Airport Commission on January 21, 1981 to discuss this matter. A representative from the State Aeronautics Division will also be present. The Six East Regional Development Commission has set up a series of four workshops on economic development, with two in Willmar and two in Hutchin- son. The Council members were encouraged to attend, if possible. -14- • w COUNCIL MINUTES JANUARY 13, 1981 (b) COMMUNICATIONS FROM MINNESOTA DEPARTMENT OF TRANSPORTATION The Minnesota Department of Transportation submitted a set of plan sheets and special provisions for the planned revision of the junction at T.H. 7 and 15 and the improvement of T.H. 15 from said junction to Fifth Ave- nue Northeast. The major work in the project would be the installation -of two right -turn lanes from Hwy. 7 and the replacement of the existing signal system with a traffic - actuated model. Following discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman Beatty, to waive reading and adopt Resolution No. 6669 entitled Resolution for Revision and Improvement of Junction T.H. 7 and 15 with Min- nesota Department of Transportation, contingent upon review by the City En- gineer. (c) COMMUNICATIONS FROM THE MAYOR The Mayor made reference to City -owned property on the south side of School Road Bridge. It will be necessary to determine what amount of land should be retained for City right -of -way. Discussion was given to an offer received.for City -owned property adjoin- ing property at 565 Peterson Circle. A question was raised as to whether or not the City had to take bids in order to sell property. Ralph Neumann commented that his property abuts the property in question, and it was his request that-a stipulation be made that no building could be erected on this land. City Administrator Plotz, City Engineer Priebe, and City Attorney Schantzen will investigate this matter and make a recommendation to the Council. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Peterson, seconded by Alderman Beatty and carried unanimously, to approve the verified claims and authorize payment from the appropriate funds. (b) PAYMENT OF 1980 HOLDBACK TO CLARENCE SIMONOWICZ, CRS & ASSOCIATES (DEFERRED DECEMBER 23, 1980) City Administrator Plotz stated that the contract with CRS & Associates specified the cost of services would not exceed $1,000.00 per month. In accordance with the contract, Mr. Simonowicz revised his invoices and has resubmitted his statement for approval. It was pointed out that monies -15- COUNCIL MINUTES JANUARY 13, 1981 are available in the tax increment bond issue to pay the entire accumu- lated holdback of invoices for CRS & Associates. After discussion, the motion was made by Alderman Lueneburg to approve and authorize payment from the 1980 Tax Increment Bond Fund. Seconded by Alderman Beatty, the motion unanimously carried. 12. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 9:22 P.M. upon motion by Alderman Peterson, seconded by Alderman Beatty and unanimously carried. e -16- • MINUTES JOINT MEETING - HUTCHINSON CITY COUNCIL & AIRPORT COMMISSION WEDNESDAY, JANUARY 21, 1981 A special joint meeting of the Hutchinson City Council and the Hutchinson Airport Commission was called to order by Mayor Ralph Westlund at 7:34 P.M. with the following members being present: Aldermen Ken Gruenhagen, Milt Lueneburg, Ted Beatty (arrived late) in addition to Mayor Westlund. Absent was Alderman Peterson. Also present were City Administrator Gary Plotz and the following Airport Commission members: Doug McGraw, Randy Buboltz, Doug Hedin and John Miller. Mayor Westlund explained the purpose of this meeting was to get input from the citizens interested in flying in the Hutchinson area. He explained the four possibilities: 1. Use the existing airport as is, if this operation is sufficient. 2. Expand, possibly with a longer runway. 3. County airport - expand on present location or new location. 4. Joint airport - build with Litchfield which would include land select- ion and acquisition. Mr. Jim Fortman was present from the Minn. Dept. of Trans., Aeronautics Div. to answer any questions. He stated "the future of the Hutchinson airport is up to the citizens of Hutchinson". He went on to say that the State Sy- stem Plan felt Hutchinson needed the 5,000' runway and Litchfield was not forecast to have that demand. However, since that study, it has been deter- mined necessary for Litchfield. Crosswind runways are not mandatory because the cost is so great. When 5,000' runways are used a Precision Approach is used. He also explained the zoning areas for 5,000' runways require 1,000' rather than 5001. Mr. Doug McGraw questioned if the state could justify a whole..new airport for one aircraft when there is an existing airport within 20 miles. Mr. Fortman replied the justification comes from the 500 operations in one years time for a particular runway. The extent of use determines the need, not the number of companies. Aid for a 5,000' runway will be given to only one airport within 30 minutes ground travel time from the central business district of another airport. Mayor Westlund then asked for more comments from the audience. Doug McGraw - Felt Hutchinson is adequate of other airports of cities this size. Had heard generally favorable comments. Also felt the overhead would be raised if we decide to go to a larger facility. C� - (2) Council Minutes - January 21, 1981 Randy Buboltz - Feels Litchfield will build the 5,300' runway one way or the other. Thinks we should go with the 5,000' run - way. Feels the City would be better off leaving the development of the City to go south as it already has. Didn't feel the airport should get enclosed. Was not in favor of going with the county airport with Glencoe, Win - sted and Lester Prairie. Doug Hedin - Stated he leaned toward a joint airport with Litchfield. Noise even from our planes can be disturbing and may some day in the future cause complaints. Even if the present runway is safe, the welfare of the community may be best if moved. Larger airport would justify more planes and perhaps a full -time FBO (Fixed Base Operator), or even perhaps a flight instructor. Couldn't see where is would` hurt anyone. -. Dick Anderson - Felt a study was necessary. Also thought if we stay witl -: what we got we will be sorry 25 years from now. Thinks :Lf we had a Precision Approach we might gain more traffic. Tom Koeppin - Felt the four communities of McLeod County would not be a possible venture. Larry Notman - Felt that the 3M Co. should be contacted by someone. - Jim Fortman - If 3M gave a strong commitment, a firm stand may be given. Also stated if it were necessary, the City could go out- side city limits and condem land for the airport. Ray Strege, TKDA -Felt a 5,000' runway was safer for everyone flying, not just jets. Both single and twin engine planes would bene- fit as well. Used the blackboard and gave schematic draw- ing showing the reasoning behind his thoughts. Comments from the City Council: Ken Gruenhagen - Felt perhaps if Hutchinson people use Litchfield airport we could lose some of our people. Said he leaned toward going with Litchfield. It may be an asset for both com- munities. Milt Lueneburg - Not all new industries own a plane or would use the facil- ities. Ted Beatty - Stated the growth is to the south of the city. Felt this is an excellent place for industrial development and felt both cities would benefit if a midpoint were used. 0 • 0 (3) Council Minutes - January 21, 1981 • Doug McGraw - Felt a midpoint would have an environmental problem be- cause of all the lakes in that area. After further discussion, the Mayor asked the Airport Commission to make a decision and then give a recommendation to the City Council. The Coun- cil will then make a decision. He also mentioned he felt something should be done in the next two weeks. There being no further business to come before the Council, the meeting adjourned at 9:06 P.M. • f MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 27, 1981 The special meeting of the City Council was called to order by Vice -Mayor Gruen - hagen at 2:00 P.M., with the following present: Alderman Peterson and Vice - Mayor Gruenhagen. Absent: Aldermen Lueneburg and Beatty, and Mayor Westlund. Also present: City Forester Schnobrich. The Vice -Mayor read Publication No. 2369 calling for Advertisement for Bids on 1981 Tree Pruning. The following bids were then opened and read: Arps Tree Service Cedar, MN $11,431.55 Hutchinson Landscaping Hutchinson, MN 9,978.15 Midwest Stump Removal Milaca, MN 11,985.00 Bred -Well Little Canada, MN 14,980.00 The bids were referred to the City Forester for review and recommendation at the City Council meeting to be held tonight. There being no further business, the meeting adjourned at 2:05 P.M. IN r i AFFIDAVIT AM OVER 65 YEARS OF AGE,. OR I AM ON DISABILITY AS DEFINED BY THE SOCIAL SECURITY ADMINISTRATION, AND MY INCOME IS LESS THAN $5,000 PER YEAR. THE STANDARD CHARGE OF $5.25 FOR TRASH AND REFUSE - SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.50 SIGNATURE STREET ADDRESS FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Account Number Data Change TO: CITY COUNCIL Council Action: Approved DATE Disapproved T_ 6114-11 0 LJ AFFIDAVIT _ �1�`• • AM OVER 65 YEARS OF AGE,. OR I AM ON DISABILITY AS DEFINED BY THE SOCIAL SECURITY ADMINISTRATION, AND MY INCOME IS LESS THAN $5,000 PER YEAR. THE STANDARD CHARGE OF $5.25 FOR TRASH AND REFUSE - SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.50 SIGNATURE STREET ADDRESS q w FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Account Number Data Change TO: CITY COUNCIL Council Action: Approved DATE Disapproved _-_4 • RESOLUTION NO. 6719 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT PROJECT NO. 81 -32 WHEREAS, it is proposed to improve: First Avenue S.W. from Main Street to Franklin Street by the installation of: Curb and Gutter, Street-Surfacing and Sidewalk and Appurtenances; and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary was as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the council this 27th day of January, 1981 Ralph D. Westlund, Mayor Gary D. Plotz, Clerk 6 --k' DATE: TO: FROM: SUBJECT: Gentlemen: (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 January 22, 1981 Mayor and Council City Engineer Street ENGINEER'S REPORT Improvement Project I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on February 10, 1981 Project 81 -32 Curb and Gutter, Street Surfacing and Sidewalk and Appurtenances on First Avenue S.W. from Main Street to Franklin Street Construction Cost $ 65,000.00 Engineering 6,500.00 Fiscal and Miscellaneous 6,500.00 Land Acquisition -0- Capitalized Interest 6,500.00 TOTAL $ 84,500.00 Assessable Cost $ 59,500.00 City Cost 25,000.00 TOTAL $ 84,500.00 pv Respectfully submitted, Marlow V. Priebe City Engineer r L 1 RESOLUTION NO, 6720 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENTS PROJECT NO. 81 -32 WHEREAS, pursuant to resolution of the council adopted January 27th, 1981 a report has been prepared by Marlow V. Priebe with reference to the improvement of: First Avenue S.W. from Main Street to Franklin Street by: installation of Curb and Gutter, Street Surfacing and Sidewalk and Appurtenances; and this report was received by the council on January 27th, 1981 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $ 84,500.00 2. A public hearing shall be held on such proposed improvement on the 10th day of February, 1981, in the Council Chambers of the City Hall at 8:00 P.M., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the Council this 27th day of January, 1981 Ralph D. Westlund, Mayor Gary D. Plotz, Clerk 4- d. 0 0 RESOLUTION NO. 6721 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT PROJECT NO. 81 -33 WHEREAS, it is proposed to improve: School Road from Seventh Avenue N.W. to County Road 12, and California Street from School Road to 1,000 feet South and Connector Line in Industrial Park by: grading; and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the council this 27th day of January, 1981 Ralph D. Westlund, Mayor Gary D. Plotz, Clerk (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 ENGINEER'S REPORT DATE: January 23, 1981 TO: Mayor and Council FROM: City Engineer SUBJECT: Street Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on February 10, 1981 Project 81 -33 Grading of School Road from Seventh Avenue N.W. to County Road 12; California Street from School Road to 1,000 feet South and Connector line in Industrial Park Construction Cost $ 40,000.00 - Engineering 3,000.00 Fiscal and Miscellaneous 3,000.00 Land Acquisition -0- Capitalized Interes 4,000.00 TOTAL ------------------------------------------- $ 50,000.00 Assessable Cost Deferred Assessable Cost 0 City Cost TOTAL------------------------------------------- $ -0- 25,000.00 25,000.00 50,000.00 Respectfully submitted, Marlow V. Priebe City Engineer pv 0 0 RESOLUTION NO. 6722 CJ RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENTS PROJECT NO. 81 -33 WHEREAS, pursuant to resolution of the council adopted January 27th, 1981 a report has been prepared by Marlow V. Priebe with reference to the improvement of: School Road from Seventh Avenue N.W. to County Road 12; and California Street from School Road to 1,000 feet South and Connector Line in Industrial Park by: grading; and this report was received by the council on January 27th, 1981 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $ 50,000.00 2. A public hearing shall be held on such proposed improvement on the 10th day of February, 1981, in the Council Chambers of the City Hall at 8:00 P.M., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the Council this 27th day of January, 1981. Ralph D. Westlund, Mayor D. Plotz, Clerk LO � � 0 RESOLUTION NO. 6723 9 RESOLUTION SETTING ELECTION, TIME, PLACE LOCATIONS OF PRECINCTS, AND APPOINTING OF JUDGES FOR CITY SPECIAL ELECTION WHEREAS, Chapter 205, Section 205.03, Subd. 1, of the Laws of Minnesota, states that the governing body of any municipality, by resolution adopted prior to the giving of notice of the election, may designate the -time during which the polls shall remain open for the City Special Election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the polls shall be open from 7:00 A.M. to 8:00 P.M. for the Special Election for General Obligation Bonding authority for a fire station on Tuesday, March 10, 1981, and the City Clerk shall give such notice of these election hours as is required by law. 2. That the following polling places shall be used during the City Special Election: All Polling Places Will Be In the "Old" Armory First Precinct Second Precinct Third Precinct Fourth Precinct Fifth Precinct NE Corner Armory NW Corner Armory SW Corner Armory South Side Armory SE Corner Armory 3. That the Election Judges are hereby appointed in accordance with the attached list. Adopted by the City Council this 27th day of January, 1981. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk Precinct #1 1. Olga Kern* 534 Bluff 2. Verna Anderson 765 Spruce 3. Julie Flaa 886 Oak 4. Miriam Miller 185 Arch 5., Eva Maas 332 Hwy. 7E 1. Emma Lake* 115 Franklin N. 2. Margaret Sorenson 316 First Ave. NW 3. DeLaine Rolfe 844 Second Ave. SW 4. Lillian Jorgenson 36 Franklin N. 5. Wilma Grams 540 Lincoln Ave. Precinct_ #3 1. Doris Daggett* 440 Dale 2. Pat Kuester 1020 Roberts Road 3. Darlene Knigge 674 Harrington 4. Norma Totushek 515 Larson 5. Mary Drahos 405 Fischer Street . It , 1. Evelyn Odegaard* 446 Main S. 2. Jo Gilhousen 621 Fourth Ave. SW 3. Norma Schepers 305 Pishney Lane 4. Mary Ann Price 445 Franklin 5. Geraldine Johnson -558 Juergens Rd. Precinct #5 1. Mildred Nelson* 316 Hassan 2. Grace Kottke 1028 Jefferson 3. Rose Kadlec 325 Jefferson 4. Rosetta Miller 1115 Jefferson 5. Mary J. Brummond 716 Hassan S. Registration Table 1. Fern Frank* 595 Lynn Road 2. Bernice Erickson 724 Jefferson S. *Denotes Chairperson is 0 i 01 TREE BOARD MEETING December 16, 1980 City Hall Council Chambers The meeting was called to order at 12:45 p.m. Members present were Bruce Peterson, Ivan Larson, and Mrs. Axel Jensen. Special guests were Dave Flink and Steve Stegmeier of the Department of Natural Resourses. They were present to describe the total tree inventory currently being undertaken in Hutchinson. Schnobrich discussed the spring planting procedure and described the species which would be planted in spring of 1981. The DNR Utilization project is in its final legs, according to Schnobrich, which means only cutting and splitting which remains to be done in Hutchinson. Ivan Larson asked whether all the wood was debarked at the present time. Schobrich stated, wood that was over sized, crooked or otherwise not fit to be debarked by the mechanical debarker was sill not debarked. Schnobirch stated that a possible solution to this problem would be to allow private parties the right to come in and cut this wood, debark it on site, and then take it for no charge. He mentioned a concern over liability problems with allowing private parties to cut on city property. Ivan Larson told Schnobirch to consult with Attorney Buzz Schantzen with regards to a liablity problem. The hedge located at 506 Jurgens and belonging to Glen Engwall was again discussed. Bruce Peterson suggested that Schnobirch should have Police Chief, Dean 0' Borskey check out the situation and decide whether or not the hedge did pose a problem and if so what action could be taken to rectify it. Peterson also suggested consulting the Safety Committee. Schnobrich had some good news in regards to elm pruning in '81. Due to budget allocation in 1980, funds from the Department of Natural Resources Federally Funded Dutch Elm Disease Control Pro= ject were still available. A sum of $18,000 was appropriated for brood wood pruning in 1980 and since these funds were not utilized as of yet, they could be used in 1981. Schnobrich said contracts would be let for this deadwood pruning in 1981. Discussion on utility right -of -way and trees was clarified by Ivan Larson. Under the present system, utilities has a 12 foot easement with 6 feet on each side of the proposed underground utility. In order to allow the utility company a chance to go around trees and not have to remove them due to installation of underground utilities, Ivan Larson suggested that the easement right be extended to 20 feet with 10 feet on each side of the utility line. This way utilities could be made to go around desirable trees instead of removing the tree to make room for installation. V-)r Tree Board Meeting December 16, 1980 Page two Meeting times and dates were discussed. Due to Jerry Brown being gone every Tuesday at noon, a tentaive change is to move the date and time to the 3rd Monday of each month at noon in City Hall. All present were in favor of this change and Schnobirch was to check with other members as to their acceptance. Meeting was adjourned at 1:00 p.m. Respectfully submited, Mrs. Axel Jenson Secretary /Mark C. Schnobrich • MINUTES TRANSPORTATION BOARD MEETING NOVEMBER 12, 1980 E The Transportation Board met on Wednesday, November 12, 1980 at 12:00 noon. Members present were Chairman Jack Kjos, Russ Meade, Clarice Costen, Emma Lake. Members absent were Ken Gruenhagen and Rick Johnson. Also present were prospective board member Geraldine Johnson, Hazel Sitz and D. J. Black. Minutes of the September 17 meeting were approved. The Board discussed the fare change which had gone into effect on November 1. Staff reported that the public has accepted this change with no complaints and no drop in ridership. Staff also reported that early morning ridership continues to increase, especially from 7 a.m. startup time until about 9:00. Approval of the Jefferson Lines marketing assistance was reported. The City Council has signed an agreement whereby the City of Hutchinson will pay one -third ($1665) and the State of Minnesota will pay two - thirds of the $5000 marketing costs needed to advertise the Jefferson Lines service locally. Marketing will emphasize the freight service especially. Jefferson Lines have agreed to provide service at least until August 31, 1981 along with managing the marketing efforts. Chairman Kjos presented a letter requesting reduced rates for the Learning Hutch Pre - School field trips. It was the decision of the Board that past policy of not allowing reduced rates would continue in this situation. Staff was directed to inform the Pre - School of this decision. D. J. Black, Chairman of the Hutchinson 125th Anniversary Celebration, discussed the use of the Hutchmobile for free tours of the City on Saturday, November 22. These tours would be guided and would emphasize parklands and historic sites. Tours would be by advance reservation and open to any person in Hutchinson. The Board was in agreement with this promotion of the City of Hutchinson by the Hutchmobile. The Board approved holiday shopping service for the five Saturdays before Christmas, 8:30 a.m. to 4:00 p.m. First day of this service will be November 22. Next scheduled meeting of the Transportation Board will be in January. Meeting was adjourned at 12:57. Emma Lake, Secretary 7- e'! i • 0 MINUTES DOWNTOWN DEVELOPMENT ADVISORY BOARD TUESDAY, OCTOBER 21, 1980 The meeting was opened at 12:10 P.M. by Vice - Chairman Bob Stearns with the following members being present: Don Abbott, Jay Alrick, Don Glas, Tom O'Connell, Don Erickson, Marlin Torgerson, and Lloyd Torgrimson in addition to vice - chairman Stearns. Also attending were Consultant, Clarence Simonowicz, City Administrator, Gary Plotz, and Director of Engineering, Marlow Priebe. The following Planning Commission members also attended. Larry Romo, Bill Backen, Roland Ebent, Clint Tracy and Elsa Young. The minutes of the meeting dated July 8, 1980 were unanimously approved on motion by Marlin Torgerson and seconded by Don Erickson. Vice - chairman Stearns then turned the meeting over to Mr. Bernie Knutson, from the future development committee of Christ the King Lutheran Church. He explained they would like to begin a cooperative living center for middle income people aged sixty and over. He then introduced Mr. Tony Vavoulis of the Knutson Company. Mr. Vavoulis explained cooperative living centers were joint ownership of housing with the corporation holding the title and there would be a single (one) mort- gage with each residency making monthly payments. The facility would be designed for independent living with no medical staff. All doors are 36 in width, having levers, not knobs, in the case someone living in the facility has an arthritic condition. There will be emergency call switches installed, sprinkler system, smoke detection devices and special rooms such as hobby rooms, community rooms, dining rooms and exer- cise rooms. The only involvement HUD has with the project is the mortgage insurance. However, HUD does require a non- profit sponsor, and in this case it would be Christ the King Church. When all the units are sold, after a period of sixty days, the residents elect a Board of Directors. Mr. Vavoulis then showed diagrams of the proposed five story building with apartments ranging from 685 square feet to 1400 square feet. A single individual could qualify with an annual income of $8,200 and $9,300 for a couple. If all goes well, construction could begin next summer and perhaps by March of 1982 it would be ready for occupancy. 7- J_ t Downtown Development Advisory Board Minutes October 21, 1980 Page 2 Mr. Vavoulis then stated to the board he was open to any questions they may have. Such things as balconies, garages, an emergency generator system and the type of heating system to be installed were all discussed. He also mentioned each unit would have a garden plot. It was determined that should the residents choose to do so, they could claim homestead rights for property taxes. Tax increment financing would be the only way the project would go. A housing bond would be used with the City of Hutchinsons' name on it and it would be federally insured. This is very similar to an industrial revenue bond. There being no further business to come before the Board at this time, the meeting adjourned-at 1:10 P.M. V, ra' 0 • • • MINUTES - HUTCHINSON PLANNING COMMISSION TUESDAY, DECEMBER 16, 1980 1. CALL TO ORDER The regular meeting of the Hutchinson Planning Commission was called to order by Chairman Don Erickson at 7:30 P.M. with the following members being present: Bill Backen, Ted Beatty, Roland Ebent, Larry Romo and Clint Tracy, in addition to Chairman Don Erickson. Absent was Elsa Young. Also attending were City Administrator Gary Plotz, Director of Engineer Marlow Priebe and Mayor Ralph Westlund. 2. MINUTES The minutes of the regular meeting dated November 18, 1980 and a Special Meeting dated Monday, November 24, 1980 were unanimously approved on motion by Bill Backen and seconded by Ted Beatty. 3. PUBLIC HEARINGS (a) CONSIDERATION OF REQUEST FOR REZONING SUBMITTED BY "FRANK FAY REALTY" Chairman Don Erickson opened the hearing at 7:31 P.M. with the reading of publication #2361 as published in the Hutchinson Lead- er on Friday, December 5, 1980. Mr. Plotz, City Administrator, explained Mr. Frank Fay had re- quested a rezoning of property located on the corner of Kouwe St. and Hwy. 7. Since all but the one lot directly west of this particular lot is already zoned IC -1, the staff felt it would be appropriate to include the lot directly west, owned by Mr. Zabel, at the same time to make the boundaries more even. Mr. Zabel, 545 Hwy. 7 West, then replied he was opposed to the rezoning of his property and felt it should be left residential. Chairman Erickson then read from the Zoning Ordinance the purpose of IC -1 zoning. Mr. Dennis Riedel, 462 Kouwe Street, felt the grade of the street would be a great disadvantage to any prospective business plan- ning on locating there. Especially in the winter if there should be any snowfall, the road is very dangerous because of the steep grade. Cheryl Dooley, representative of Frank Fay Realty, explained some type of earth shelter building was planned for that site. Hutchinson Planning Commission Page 2 December. 16, 1980 On motion by Clint Tracy, the hearing was closed at 7:50 P.M. Seconded by Larry Romo, the motion carried unanimously. Mr. Ted Beatty then made a motion to recommend approval to the City Council the rezoning from R -2, Multiple Family Residence District, to IC -1, Industrial /Commercial District, the one lot that Frank Fay requested. Seconded by Bill Backen the motion unanimously carried. (b) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY "CITY OF HUTCHINSON" t Chairman Don Erickson opened the hearing at 7 :51 P.M. with the reading of publication #2362 as published in the Hutchinson Leader on Friday, December 5, 1980. Mr. Plotz explained the City was going to try for a park grant which would allocate money for miscellaneous items such as shelters, etc. for this complex. He then asked Mr. Bruce Eric- son of the recreation department to show the plans to the commission. The plans included four softball fields with fencing, a 200 car parking.lot, an exercise trail and a separate 30 car parking lot for the picnic area. The building itself would in- clude concession stands, restrooms, shelter and storage rooms. He also mentioned electronic scoreboards would be put on the building if it were large enough. Mr. Ted Beatty then made a motion to close the hearing at 8:00 P.M. Seconded by Bill Backen, the motion carried unanimously. Mr. Ted Beatty then made a motion to recommend approval to the City Council of the conditional use permit to construct a con- cession stand in McDonald's park providing the building meets staffs recommendation of a minimum floor elevation of 1046.4 as per flood plain requirements. Seconded by Larry Romo, the motion unanimously carried. (c) CONSIDERATION OF REQUEST FOR REZONING SUBMITTED BY "CITY OF HUTCHINSON" The hearing was opened at 8:01 P.M. with the reading of publi- cation #2363 by Chairman Erickson as published in the Hutchinson Leader on Friday, December 5, 1980. Mr. Plotz explained this property was recently annexed into the City. All property comes into the City as R -1 and to make it more compatible with the surrounding zoning, staff felt R -2 would be more appropriate. On motion by Clint Tracy, the hearing was closed at 8:04 P.M. Second by Ted Beatty, the motion car d unanimously. e Hutchinson Planning Commission December 16, 1980 Page 3 Mr. Bill Backen then made a motion to recommend approval to the City Council to rezone the recently annexed property from R -1, Single Family Residence District, to R -2, Multiple Family Res- idence District. Seconded by Ted Beatty, the motion unanimous- ly carried. At this point in the meeting, Mayor Ralph Westlund made comments concern- ing the future plans of the City of Hutchinson for the year 1981. He also thanked the members of the Planning Commission for their time and work spent on this committee. 4. OLD BUSINESS (a) DISCUSSION - "DEVELOPERS DIVERSIFIED" SHOPPING CENTER Director of Engineering, Marlow Priebe, stated he had received a letter from "Developers Diversified" requesting the reduction of the five foot berm height on South Grade Road. Mr. Priebe wanted the Commission's thoughts on this. After discussion, it was determined they were not in favor of reducing the berm height. (b) REVIEW OF NEW PLAN FOR "ERICKSON OIL CO." EXPANSION Mr. Priebe presented a new set of plans for the "Erickson Oil Co. ". They had been at the July meeting and got a variance and since then they have had a change_ in plans. After the Commission reviewed the plans it was their consensus this plan was better than.the original plan and it was favored by all. 5. NEW BUSINESS Mr. Priebe explained that Mr. Richard Sturges, 425 Third Ave. S.E., had been in requesting an addition to his garage. His lot is non - conforming in size and his present setbacks are non- conforming to our ordinance. Therefore, both.a conditional use per- mit and a variance would be necessary. His question was would it be feasible to pursue this in the spring. The Commission felt it was not the property owners fault the lot was non - conforming so they probably would be in favor of approval. 6. ADJOURNMENT There being no further business to come before the Board at this time, the meeting adjourned at 9:25 P.M. on motion by Ted Beatty and second- ed by Bill Backen. The motion carried unanimously. • hutchinson co mmunty hospital Century Avenue, Hutchinson, Minnesota 55350 Telephone 612/587.2148 "An Equal Opportunity Employer' January 27, 1981 Mayor Ralph Westlund and City Council Members 37 Washington Avenue West Hutchinson, Minnesota 55350 Honorable Mayor Westlund and City Council Members: The hospital board, at their last regular meeting, considered bid proposals for an energy computer. Attached you will find an in -depth analysis from Mr. Jim Elving, consulting engineer, of Horty, Elving and Associates. The recommendation was not, however, to choose the low bidder in the energy management system. It was felt that the system is comprised of components which are designed for smaller energy control systems and would not satisfy our requirements for expanding the system. Following discussion: Motion was made by Natwick to recommend to the City Council the purchase of the Enertec Energy Management System in the amount of $25,992 and to request authority to purchase a printer in order to produce hard copy. Motion was seconded by Gruenhagen. All were in favor. Motion passed. I will be available, along with representatives from Enertec, this evening at the City Council meeting to answer any further questions regarding the system and its components. Thank you, in advance, for your consideration of this matter. Sincerely, HUTCHINSON C MM ITY HOSPITAL Philip Graves Administrator PGG:lkz Enclosure ME January 15, 1981 Mr. Phil Graves, Administrator Hutchinson Community Hospital 241 Glenn Street South Hutchinson, Minnesota 55350 0 Re: Bid Analysis for Energy Conservation Measure #2 - Energy Control System Dear Phil: As you have requested, I offer you the following bid analysis. BIDS IN REVIEW 1. The Honeywell Cope system - $23,979.00 2 The EPI Enertech system - $25,992.00 3. The Johnson 85 -10 system - $33,600.00 4. The Enercon system - $43,254.00 5. The Honeywell Boss system - $12,842.00 - installation cost with $ 554.00 /month subsequent maintenance and monitoring contract for a minimum of five years This System #5 does all monitoring and energy controlling from the remote Honeywell- controlled computer, so the hospital does not need to worry about changing points or worry that the system is operating properly. All bids appear to meet the base requirements listed in the specifications. The last two bids ( #4 and #5) have strong positive aspects relating to them, but are however excessively expensive and the extra costs are not justified in terms of what they can do for the Hutchinson Community Hospital. The low bid, Honeywell Cope system, will generally fulfill the base requirements of the specification. However, the system is comprised of components which are designed for smaller energy control systems, and which are banked together to satisfy the requirements of this specification at Hutchinson. Expansion from the specified system would require adding HORTY, ELVING & ASSOCIATES, INC., ARCHITECTS ENGINEERS PLANNERS 505 EAST GRANT STREET MINNEAPOLIS, MINNESOTA 55404 (612) 335 -9364 Page 2 0 Mr. Phil Graves, Administrator January 15, 1981 "control module boxes" at $7,500 for every 20 -point increase in system size, or "number of control points." This system appears to be somewhat fractured and "busy" in terms of how it will layout at Hutchinson. Refer to Sketch #1. The second and third bids appear to represent the best value for the Hutchinson Community Hospital. The Enertech system is the unit on which the specification is based. It is a micro- processor based unit. That is, it has solid state electronic circuits which can be programmed to perform certain limited functions. The Johnson unit is a software based system. That is, it has a memory core which is fully programmable to any future program necessary (within the limits of the.memory core capacity, of course, which is adequate to handle the hospital should it even quadruple' in size). The Enertech is a "clean" easy to understand and install unit which is capable.of meeting and exceeding the specification requirements. I have experience which this unit which is favorable. The unit can handle up to 40 output points and 40 input points with no more than 40 of each. (Note that output points refers to signals sent out from the control module for the purpose of controlling specific units, for the purpose of duty cycling or- for demand limiting or whatever. Input point relates to an incoming signal received from some point such as fire alarm, doctors call, door closer, etc. which is being monitored as a status point only.) Adding to this Enertech unit will require adding a $2,500 micro - processor board (for an extra 40 input point and 40 output point capacity) at the control module, plus interface stations at $750 /station, each of which can handle 8 input points and 8 output points. (See Sketch #2.) This unit cannot display temperatures and humidities but can alarm if a given monitored condition exceeds limits defined by conventional field -set controls. The Johnson system is also a very clean system and since it is marketed to do (and capable of doing) more than what our specifications call for, it really cannot be compared equally. The Johnson proposal includes a control module capable of 304 total control points, each capable of either input or output. So it can handle any combination of input and output signals, the total of which cannot exceed 304 points. As is apparent, this represents not only a vast difference in size but also in the flexibility of the equipment. In the foreseeable future no change in the control module will be necessary since it is not anticipated that the hospital will require more than 304 control points. The base Johnson proposal will include five 16 -point interface boxes, each point capable of either input or output. Adding new boxes will, again, cost about $750 /station. (See Sketch #3.) Page 3 Mr. Phil Graves, Administrator E January 15, 1981 This Johnson unit can,at the control module,display, control, adjust, and alarm any critical condition desired and do it with greater accuracy than conventional controls. None of the proposals includes: (1) Labor for installation (up to 250 man -hours for base specified system). (2) An MPI printer - $700 -$900 installation cost. This would be a good investment since it would provide hard copy print -outs of all alarms and monitored conditions. Recommendations: If the hospital must exercise absolute-fiscal restraint, then I would recommend the Enertech system in that it meets and exceeds the specification and will satisfactorily generate the desired energy savings. If the hospital can afford to look ten years into the future with their present purchase, then the Johnson system would represent a far greater value, although not necessarily in energy savings. System growth would be relatively painless with the Johnson installation and building monitoring functions would be-more extensive. (Note: The hospital has received a 50% matching grant of $34,690 which represents $69,380 worth of construction. Of this, $38,000 is allotted for the design, purchase, and installation of the energy management system. Any excess of $38,000 will be borne 100% by the owner. So, if the owner can use in -house labor to install the system for less than $5,000, which I suspect may be possible, then the Johnson system could be purchased with the difference between it and the Enertech being not $8,000 but $4,000.) Sincerely, % Aam4p"e- �ames C. Elving JCE:bk (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: - January 271 1981 - - - - - TO: 4a-y-2 r and (Li t y Council FROM: Mark Schnobrich, City Forester- - - ----------- ------- - - - - -- SUBJECT: Bids nor 1981 Tree Pruning of 559 City Elms -------------------------- - - - - -- Bids were received and opened in the City Hall Council Chambers on January 27, 1981 at 2:00 P.M. Attached are the bid tabulations for the four bids received. With all bonds and insurance duly checked, I request the Council to make favor- able the selection of Hutchinson Landscaping with contract for the 1981 tree pruning of 559 City elms. Attachment /ms f-,11 BID TABULATION CITY OF HUTCHINSON PROJECT 1981 Tree Pruning DATE January 27, 1981 - 2:00 P.M. BIDDER SURETY AMOUNT DELIVERY Arps Tree Service Cedar, MN 559 Trees $11,431.55 Hutchinson Landscaping Hutchinson, MN 559 Trees 9,978.15 Midwest Stump Removal Milaca, MN 559 Trees 11,985.00 Bred -Well Little Canada, MN 559 Trees 14,980.00 AWL WF W (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: January 27, 1981 TO: — May4r__an4 Council — — — -- — — — — — — — — — — — — — — — — — FROM: —TQt_@r Billing lepartment — — — — — — — — — — — — — — — — — — — SUBJECT: — �.1,,1: ncuent Water Accounts — — — — — — — — — — — — — —•— — — — 03- 0500 -5 -00 Lynn Pedersen 145 Second Ave. S.E. $26.65 Promised to Pay Feb. 2, 1981 01- 0570 -0 -00 Treinen Buschel, Inc. *37 Monroe St. S.E. P. 0. Box 98 $50.83 Water Off 01- 0660 -1 -00 J. C. Radiator Repair *72 Second Ave. N.E. P. 0. Box 22 $50.68 02- 0280 -1 -00 Alton Wicklund 605 Main St. S. $98.81 Promised to Pay Feb. 3 or 4, 1981 02- 0645 -2 -00 Trails End, Inc. *2nd & Hassan St. P.O. Box 98 $257.02 Request a 1 month Extension 04- 0675 -0 -00 Bondex, Inc. 115 Erie St. S. $27.50 REFUSE 06- 0160 -0 -00 Burton Rumrill *726 Main St. S. 208 Oliver Ave. Silver Lake, MN $78.02 Sent post -dated check for Feb. 07- 0135 -1 -00 Perception Graphics 827 Franklin St. S. $27.75 07- 0880 -8 -00 Mike Olson *339 Fifth Ave. S.W. 687 Juul Road $28.15 17, 1981 DELINQUENT LIST CONTINUED 07- 0900 -1 -00 Lindsay Vallacher 326 Fourth Ave. S.W. $53.07 08- 0850 -2 -00 Jacquelyn Simmons 6 Grove Street S. $50.99 12- 1037 -0 -00 Artic Refrigeration Ser. 173 Fifth Ave. N.E. $15.25 REFUSE *Service Adress 39- 0260 -0 -00 Sharon Jenkins *844 Merrill St. McDonalds Trailer Ct. #36 $21.30 Promised to pay Feb. 2, 1981 40- 0217 -0 -00 Bruss Upholstering Highway 7 & 22 West $15.25 REFUSE 42- 0019 -1 -00 Exted Realty *Southview Terrace Apts. 1012 Hennipen Ave. Glencoe, MN 55336 $360.51 Unless noted above, staff recommends water shut off as of February 2, 1981 at 1:00. • (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: January 27, 1981 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: 1981 PAY PLAN The 1981 rate changes, as previously approved, should be formalized by resolution as the 1981 Position Classification Assignment Table. Included in the resolution also are some recommended changes in pay ranges, based on present job responsibilities and salary survey information. In this plan (page 3) a starting and top rate one step higher than previously is indicated by ( *); a starting and-top rate two steps higher than previously is indicated by ( * *). These recommendations are based on review of the pay plan with all department heads. Job titles not presently in use are not listed in the plan. In the pay plan for part time employees (page 5) licensed part time police officers are listed for the first time under Level E. In other respects, the plan -is the same as in previous years. Respectfully, 4'� SA 9 -c. RESOLUTION NO. 6717 RESOLUTION ADOPTING POSITION CLASSIFICATION ASSIGNMENT TABLE EFFECTIVE JANUARY 4, 1981 WHEREAS, the City Council has considered the existing classification of positions for the City of Hutchinson and the current economic conditions. BE IT RESOLVED, that a Position Classification Plan is hereby established. All positions covered by this resolution shall be grouped _in grades having a definite range of difficulty and responsibility. For each position there shall be a title; and there shall be shown examples of work which are illustrative of duties of positions, as well as require- ments as to knowledge, abilities and skills necessary for performance of the work; and a statement of experience and training desirable for recruitment into a position. A. Allocaticn of New Positions. When a new position is created for which no appropriate description exists or when the duties of an existing position are sufficiently changed so that no appropriate description exists, the City Council after recommendation of the Personnel Coordinator shall cause an appropriate job description- specification to be written for said position. B. Review of Plan. As often as necessary to assure continued correct classifications, the Position Classification Plan shall be reviewed by the Personnel Coordinator and necessary adjustments recommended to the City Council. C. Filing of Plan. Upon adoption of this resolution, a copy of the Position Classification Plan heretofore approved by the City Council shall be placed on file with the City Administrator. The plan so filed and subsequently adjusted by the Council shall be the Position Classification Plan. of the City. 1. Elements of the Plan. The Compensation Plan shall consist of: a. A Basic Table of.Numbered Pay Grades for Full Time Employees. Each numbered pay grade in the basic table consists of a minimum and maximum rate with intermediate pay steps at approximately five percent (5%) intervals. b. A Position Classification Assignment Table for Full Time Employees. The Council shall by resolution establish, and from time to time revise, a table which shall assign all of the various classifications in the Position Classification Plan to the appropriate pay grade and range-in the basic table of numbered pay grades. Said table follows on page 4. (1 of 5) c. A Pay Rate_ Table for Temporary, Seasonal, Part -Time Employees. The Council shall by resolution establish, and from time to time revise, a table which shall assign pay rates to all temporary, seasonal and part time employees. Said table follows on page 5. 2. Modification of Plan. The City Council reserves the right to modify any or all of the pay grades, ranges, or position classification assignments as set forth in said plan at any time. 3. Pay Ranges. a. Full Time Employees, Non - Administrative. Each class of positions is assigned a pay range of six (6) steps at approximately five percent (5 %) intervals. The normal beginning rate for a new employee will be the designated step in the established grade for the classification title. After_ satisfactory completion of six (6) months probation, a one -step increase will normally be granted. Consideration for merit increases will be given annually thereafter each July 1. Such - increments will not be awarded on an automatic basis but shall -` be contingent upon merit, performance and the recommendation of the department head and the approval of the City Council. - Increases, whcn granted, may be half steps (224), one step, or more. The maximum step in any range will normally be reserved for exceptional merit after long term employment. b. Police Civil Service Employees. In Police Civil Service positions, the established starting rate for patrol officers shall be Grade IV, Step 5. After completion of probation of one year, a one -step increase shall-,° be granted; and a one -step increase shall be granted thereafter on each individual anniversary date until the level of Grade IV, Step 8 is attained. After completion of five (5) full years of service, length of service for police patrol officers shall be recognized as follows: On completion of 5 years service: Grade IV, Step 8 + 1 %. 7 Step 8 + 2 %. 9 It It Step 8 + 3 %. 11 to It Step 8 + 4 %. It 13 It It Step 9 (TOP). Supervisory and investigative police department personnel shall be salaried in Va range, with salary subject to periodic review by the Chief of Police, and recommendation for adjustment to be made to the City Council for approval. c. Administrative Employees. Consideration for merit increases for administrative personnel will be given annually each April 1, based on the model salaried ranges as listed. Such increases, when granted by the City Council, may be in amounts at the Council's discretion. None of the increases provided by this section shall be made so as to compensate any employee in an amount exceeding the maximum step in the assigned pay range. (2 of 5) OFFICE BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: THAT the following tables are hereby adopted, effective January 4, 1981, as the City Position Classification Assignment Tables, to be reviewed from time to time, assigning the various classifications in the Position Classification Plan to the pay grade and range in the basic table of numbered pay grades. POSITION CLASSIFICATION ASSIGNMENT TABLE -FULL TIME EMPLOYEES- GRADE RANGE OF STEPS Receptionist /Cashier I 1 -6 General Secretary II 1 -6 "Secretary to a Director II 3 -8 "Administrative Secretary III 3 -8 Water Billing Clerk III 1 -6 Personnel /Fin.Rec. Clerk III 1 -6 Finance Clerk III 1 -6 Motor Vehicle Clerk III 1 -6 "Motor Vehicle Deputy Reg.III 3 -8 SALES Liquor Store Clerk II 5 -10 SERVICE, MAINTENANCE, TECHNICIANS City Bus Driver II 3 -8 *Building Custodian II 3 -8 Custodian /Engineer II 5 -10 Engineering Tech I III 4 -9 "Engineering Tech II III 6 -11 Assistant City Engineer V 3 -7 General Laborer II 2 -7 * Park /Arena Maint.General III 4-9 Park/ Tree Maint.Operator III 5 -10 Street Maint.General III 4 -9 Street Equipment Oper. III 6 -11 Equipment Mechanic III 6 -11 *Cemetery Maint. Chief III 6 -11 Park Foreman IV 3 -8 Street Foreman IV 3 -8 Motor Pool Supervisor IV 4 -9 SERVICE, ETC. (cont.) GRADE RANGE OF STEPS **Water /WWater Maint. Tech. III 4 -9 Wastewater Plant Operator III 6 -11 Chief Water Plant Operator IV 4 -9 Chief WWater Plant Operator IV 4 -9 PROTECTIVE SERVICE Police Radio Dispatcher III 1 -6 Community Service Officer III 3 -8 CIVIL SERVICE SWORN PERSONNEL Police Patrol Officer IV 5 -9 Police Sergeant Va Salaried Juvenile Officer /Investigator Va Salaried SUPERVISORY AND ADMINISTRATIVE Recreation Supervisor IVa Salaried Civic Arena Manager IVa Salaried Forester IVa Salaried Personnel /Transit Coordinator IVa Salaried Department Heads and Directors Va through VII Salaried (3 of 5) GRADE NUMBER 0 0 PAY RATES EFFECTIVE JANUARY 4, 1981 FULL TIME EMPLOYEES ( Hourly /Bi- weekly /Monthly /Yearly) S T E P S 1 2 3 4 5 6 7 8 9 10 11 I 4.03 4.23 4.44 4.66 4.90 - 5.14 - - - - - 322.40 338.40 355.20 372.80 392.00 411.20 698 733 769 807 849 890 8382 8798 9235 9692 10192 10691 II 4.36 4.58 4.81 5.05 5.30 5.56 5.84 6.13 6.44 6.76 - 348.80 366.40 384.80 404.00 424.00 444.80 467.20 490.40 515.20 540.80 755 793 833 875 918 963 1012 1062 1116 1171 9068 9526 10004 10504 11024 11564 12147 12750 13395 14060 III 4.89 5.13 5.39 5.66 5.94 6.24 6.55 6.88 7.22 7.59 7.97 391.20 410.40 431.20 452.80 475.20 499.20 524.00 550.40 577.60 607.20 637.60 847 889 934 980 1029 1081 1135 1192 1251 1315 1381 10171 10670 11211 11772 12355 12979 13624 14310 15017 15787 16577 IV 6.22 6.53 6.86 7.20 7.56 7.93 8.33 8.75* * 9.19 - - 497.60 522.40 548.80 576.00 604.80 634.40 666.40 700.00 735.20 1078 1131 1188 1247 1310 1374 1443 1516 1592 12937 13582 14268 14976 15724 16494 17326 18200 19115 V 8.13 8.54 8.96 9.41 9.88 10.38 10.87 - - - - 650.40 683.20 716.80 752.80 790.40 830.40 869.60 1409 1480 1552 1630 1712 1798 1883 16910 17763 18636 19572 20550 21590 22609 MODEL SALARIED RANGES IVa 12937 to 19115 (comparable to Grade IV) Va 16910 to 22609 (comparable to Grade V) VI 19378 to 27130 VII 23254 upward * * POLICE LONGEVITY STEPS* * IV -8 +1% =8.84 " +2% =8.92 +3% =9.01 " +4% =9.10 IV -9 =9.19 (TOP) (4 of 5) PAY RATES EFFECTIVE JANUARY 4, 1981 - TEMPORARY, SEASONAL and PART TIME EMPLOYEES - SPECIFICATIONS for any of these jobs may refer to any mental, Physical or human relations area of ability. This includes technical, clerical, mechanical and social skills as they relate to different classes of jobs. LEVEL HOURLY RATE SPECIFICATION A Under $3.10 Work as permitted by State law in some recreation programs by persons under age 18. B $3.10 State minimum wage as of January, 1981. C $3.35 Federal minimum wage as of January, 1981. Applies to HAVTI work study students. _- D $3.35 - $3.80 Duties requiring some maturity and experience. E $3.85 - $4.35 Experience or training needed for the job responsibilities. F $4.40 - $4.95 High level of responsibility, heavy work load, - unfavorable working conditions. G $5.00 up Skilled and responsible, consistently exercising independent judgment in demanding work situation. - Includes part time licensed police officers. This Resolution authorizes staff to change 1981 budget appropriations to reflect rate changes. Adopted by the City Council this 27th day of January, 1981 (This Replaces Resolution No. 6482) ATTEST: Gary D. P otz Administrator Ralph D. West and Mayor (5 of 5) V 6 MINUTES HUTCHINSON AIRPORT COMMISSION MONDAY, JANUARY 26, 1981 Present: Doug McGraw, Chairman; Don Pankake, John Miller, Randy Buboltz, Milton Lueneburg, and Doug Hedin (voted by telephone) Staff: City Administrator - Plotz and John Weckman, Airport Mechanic AIRPORT DEVELOPMENT The Hutchinson Airport Commission discussed the alternatives for airport facilities. It was felt that the Litchfield /Hutchinson option or maintaining and developing our existing airport were the-primary options to explore. City Administrator Plotz informed the Board that the Mayor of Litchfield and the Mayor of Hutchinson and City Administrators of respective cities met on January 23, 1981 to discuss the Hutchinson /Litchfield option. Litchfield would like a response by the end of January so they can proceed with planning studies on a timely basis. The Airport Commission proceeded with listing various advantages and disadvantages of the Litchfield /Hutchinson joint airport and maintaining and developing our exist- ing airport. Information was provided on developmentcost of our existing airport, specifically the Airport Study cites a $3.5 million investment with the completion of our existing airport. The proposed joint airport has a ballpark estimated cost of $4.4 million. There was discussion that possibly there would be better naviga- tional aids provided at a joint airport and a longer runway would be provided to accommodate jet aircraft. There was some discussion about the probability of whether or not a fixed base operator would be more able to survive at a joint airport. Zon- ing considerations were also discussed, and it was felt that there would be inevit- able problems in obtaining zoning at any of the sites. Some members felt that the noise problem associated with larger "aircraft may in the future be a problem for Hutchinson inasmuch as it already is a problem in_Litchfield. The concept of turning our existing airport into an industrial park was discussed. However, the Airport Commission felt that monies from the sale of part or all of the airport land would be needed to finance Hutchinson's portion of a joint airport. The idea of an industrial development corporation purchasing the land from the City was discussed; however, methods to implement the concept is undetermined at this time. It was the consensus of the Airport Commission that we should continue to maintain our existing airport until a replacement facility is determined feasible. The Air- port Commission members thought it would be desirable to leave the landing strip in the event an industrial park was developed within the 240 acre parcel. 6 r V AIRPORT COMMISSION JANUARY 26, 1981 A motion was made by Randy Buboltz and seconded by John Miller to recommend to the City Council to enter into a joint airport study with the City of Litchfield with a local cost of approximately $5,000.00. It was the consensus that three guidelines be followed: 1. The location of the joint airport be at a mid -point (driving mileage) between the two cities. 2. It be economically feasible for the City to come up with its local share for implementation of any plan. 3. The City of Hutchinson and the City of Litchfield share equally in 4e development and management of the airport. After much discussion, the vote was as follows: Y YES: John Miller, Randy Buboltz, Don Pankake, and Doug Hedin NO: Doug McGraw RAMr -AR RRNT The airport rental charges are presently as follows: Enclosed Hangars Open Hangars $40.00 per month 20.00 per month It was pointed out that there are several people from within the City limits of Hutch- inson that have been on waiting lists for hangar space. Many of the present occu- pants of the existing hangars are from outside City limits and in some cases live many miles away. It was the consensus of the Airport Commission that there should be a priority for the citizens of Hutchinson as they are tax payers within the com- munity. A motion was made by Randy Buboltz, seconded by Don Pankake, that renters outside the community would pay 25% more hangar rent than flyers from the City of Hutchinson, effective February 1, 1981. After discussion, the motion unanimously carried. It is noted that existing hangar rent from enclosed hangars will increase to $50.00 for flyers outside the community and for open hangars rent will increase from $20.00 to $25.00. City Administrator Plotz was requested to send letters to all flyers notifying them of the change. -2- 0 0 AIRPORT COMMISSION JANUARY 26, 1981 OCCUPANCY OF ENCLOSED HANGARS It was pointed out that the Airport Commission already has a priority for local peo- ple obtaining an opening to all hangars. It was pointed out that two or three of the enclosed hangars are rented by one individual; however, there appears to be an attempt to sublease the hangars to maintain their occupancy. Chairman McGraw made a motion, seconded by Don Pankake, that the aircraft must be- long to the renter and that the only exception is a 60 -day period with a possibility of a written extension for another 60 days in the event a flyer is looking for a re- placement aircraft or their aircraft is being repaired. The Airport Commission requested the City Administrator to notify the following peo- ple of the adopted policy: Warren Pace, Don Blum, and Ken Skalberg. ADJOURNMENT The meeting adjourned at 10:00 P.M. -3- 0 (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: —January 23, 1981— — — — — — TO: Mayor and City Council FROM: Kenneth B. Merrill, City Accountant -------------------------- - - - - -- SUBJECT: Liquor Store - Request to Purchase Cash Register -------------------------- - - - - -- During 1980 budget it was discussed with the Council to go with our LOGIS com- puter service to install a /liquor inventory control system. The project has begun this month, and pilot cities named, with the intent to have the system operational by the end of 1981. To be operational with the system requires the installation of cash registers which also capture the inventory sold. Chuck Nelson, Gary Plotz and myself have seen the proposed DTS 550 cash reg- ister in operation. The machines have been in operation for approximately one to one and one -half years at several - LOGIS cities liquor stores. The bugs ap- pear to be out and hopefully the experience gained by the previous installation will make our conversion much easier. It would be the request to purchase two DTS 550 at a cost of $5,116.50 each, plus some minimum installation cost. The machine will also carry -a maintenance agreement of $526.10 per machine which we feel should be carried. One additional cost would be installation of dedicated electrical outlines and filter which would guarantee good operation of the machines caused by voltage drops at the store. The budget carried provision for this purchase in 1981. The machines were bid and are being purchased through an agreement with Hennepin County. I have attached a copy of the software cost and our city's portion of the cost. With the above cost of hardware (cash register), the only remaining cost will be development estimated at $7,817, couple cost for phone communications, and oper- ation cost. The operation cost is estimated to be $1.00 per inventory unit per year, with cost expected to be less after actual cost experience is gained. Attachment /ms -3- 12,228,115 100.00% 85.40% 50% 50% 1979 Gross % % Six Ways Off -Sale Six Eight 3243 8643 Sales Only Ways 1. Apple Valley 1,223,936 10.01% 8.55% 2. Brooklyn Center 2,289,874 18.73 15.99 3. Coon Rapids 1,982,890 16.21 13.85 4. Edina 5,209,247 42.-60 36.38 5. Hutchinson 911,946 7.46% 6.37% 6. Robbinsdale 610,222 4.99 4.26 12,228,115 100.00% 85.40% 50% 50% Total Six Based On Six Ways Sales -6 Ways Ways 5400 3243 8643 5400 6069 11469'- 5400 5252 10652 5400 13802 19202E - 5400 2417 7817 5400 1617 7017 7. Fridley 1,461,144 - - - -- 10.20% 8. Lakeville 629,429 - - - -- 4.40 14,318,688 100.00% 100.00% 32400 32400 64800 *NOTE: The development method for the transaction processor (use of VIEW, licensing Q +, or use of GEMUNIS, ACP)' will be determined later. Estimate is based on highest cost alternative, use of Q +, but does not include license fee. nt 7Z JANXARY 2, 1980 -ARY PLOTZ, HUTCHB'SON CITY ENGITINEER: Adjacent to my lot at 565 Peterson Circle, Hutchinson, Minnesota, there is a city owned lot of about 75 feet square. This lot is located south of 565 Peterson Circle for about 75 feet and about 75 feet along the western half of the back boundary line of 565 Peterson Circle. I would like to submit a bid of $200 for this piece of property. If this bid is not acceptable, please contact me and we will mate a counter offer and renegotiate the terms. Please submit this bid to the Hutchinson City Council as soon as possible due to other pending transactions. S cerely Turs, ames R. Slyter (612) 879 -2311 M171 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: January 23, 1981 --------- - - - - -- Hutchinson City Council -------------------- FROM: Planning Commission SUBJECT: — — Variance Request _ submitted by Kim Piehl's— — — — — — Pursuant to Section 6.05, B.3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with request to the aforementioned request for variance. __1 HISTORY On December 31, 1980 an application was submitted by Kim Piehl and Angela Amundson (buyer of split lot) requesting a variance from the lot depth and lot area to allow the construction of a home on 1/2 of lot 7 of Merrills Subdivision 86 Lynn Addition. At the regular meeting of January 20, 1981 a public hearing was held. FINDINGS OF FACT 1. The required application was submitted with the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Friday, January 9, 1981. 3. It was decided the request would not cause problems to neighboring property owners. RECMENDATION It is the recommendation of the Planning Commission to approve the request for variance from the lot depth and lot area. This would involve the follow- ing three variances; 1. One lot variance from lot depth from 100' to 621, 2. One lot variance from lot depth from 100' to 971. 3. One lot variance from lot area from 6,000 sq. ft. to 5,797 sq. ft. AR pectfully ubmitted, C'J rir. Bill Backen, Vice. Chr. Hutchinson Planning Commission 0 0 RESOLUTION NO. 6718 RESOLUTION GRANTING VARIANCE FROM SECTION 6.05, B.3 OF THE ZONING ORDINANCE NO. 464 TO ALLOW CONSTRUCTION OF HOME ON ONE -HALF OF LOT 7 OF MERRILL'S SUBDIVISION 86 LYNN ADDITION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Kim Piehl and Angela Amundson, both of Hutchinson, have applied for a var- iance from Section 6.05, B.3 of the Zoning Ordinance No. 464 to allow the construc- tion of a home on one -half of Lot 7 of Merrill's Subdivision 86 Lynn Addition, with the property being located at the corner of Lynn Road and Linden Avenue. 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be granted. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adjacent property, unreasonably in- crease the congestion in the public streets, increase the danger of fire, endanger the public safety, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are pe- culiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and enjoy- ment of a substantial property, right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. CONCLUSION The application for variance for the purpose designated is granted based upon the findings set forth above for variance from the lot depth and lot area for the follow- ing three variances: 1. One lot variance from lot depth from 100' to 62'. 2. One lot variance from lot depth from 100' to 97'. 3. One lot variance from lot area from 6,000 sq. ft. to 5,797 sq. ft. 9 -G. RESOLUTION NO. 6718 PAGE 2 Adopted by the City Council this 27th day of January, 1981. ATTEST: Gary D. Plotz City Clerk Ralph D. Westlund Mayor 0 0 f , MUM !44 (612) 879 -2311 CITY OF HUT"CHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: January 23, 1981 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: SUGGESTED GUIDELINES TO STREAMLINE EMPLOYEE SELECTION PROCESS 1. The City Council shall give approval before employment of individuals as department heads, supervisors, or any newly created positions. 2. Positions below those listed in (1) may be filled after the normal advertising, screening and selection process by consensus of the department head, personnel coordinator and city administrator. Starting rate will be the lowest step assigned the position in the pay plan. The Council must approve any starting rate different from that listed. The Council will be provided with the name and address of all employees hired. 3. Part time and seasonal employees will be hired as needed and as budgeted for by consensus of the department head and personnel coordinator. They will be paid according to the adopted pay plan for part time employees. The Council will be provided with the names and addresses of all employees hired. 4. On completion of the six -month probation period for full time employees, the normal one -step increase will be granted, based on the department head's evaluation of acceptable performance. Council shall approve any requested procedure which varies from this. 5. Council approves all recommendations for annual merit increases. �1 -S, y REGULAR COUNCIL MEETING 1980 EXPENSES WATER & SEWER FUND Krasen Plbg & Htg. Mn. Valley Testing GENERAL FUND Allied Plastics Of Mpls. Sounders - Thalden & Associates Betker Construction Co. Fire Extinguisher & sales Heikes Hdware Hank Ink Spots Inc. Johnson Motors Co. Inc. Kjos Our Own Hardware. Keefe & Schantzen Logis Northland Beverages Rannow Electric *State Treasurer HAVTI Mikes Pro Shop Kokesh 1981 EXPENSES WATER $ SEWER FUND Mn. Wastewater Assn. Blue Cross =Blue Shield C & R Grocery Electric Motor Co. Hutch Medical Center Nott Co. Power Process Equipment Co. State Treasurer Van Waters & Rogers *Mn. Pollution Control Agency *State Treasurer Merle Meece GENERAL FUND *State Treasurer Buell Fogg Ted Larson John Gregor Charles Jones Laurel J. Olson AMI Products Inc. Babe Ruth Baseball Caddylah Systems Inc. Citizens Bank Grams Ins. Agency Chamber of Commerce Interiors Unlimited Mn. Project Mn. Fire Chiefs Assn. is January 27, 1981 repairs testing plexiglas McDonalds Park Grant scaffold rental check & service supplies printing speedometer supplies Mike Guetter land purchased computer charges supplies circuit breaker Soc. Sec. work study students 30 football jerseys 2 stop watches 5 1981 membership dues Feb. medical insurance supplies motor & repairs Exam of Aaron Lietzau supplies 3 mos. service contract annual reports chemicals registration fees PERA seminar expenses PERA referee charges referee charges bike safety conference breathalyzer school appraisal fee PUMP fees graphs $ chart books printing checks bus. insurance 1981 dues recover seat registration fee 1981 dues $ 3.23 251.20 254.43 368.00 1525.87 15.00 7.00 7.31 14.50 63.25 17.45 64.25 1393.85 34.40 16.50 .80 396.49 268.50 75.90 $ 4,269.07 25.00 290.67 1.96 83.34 27.00 181.02 256.00 20.00 175.25 35.00 244.89 99.45 $ 1439.58 3164.00 60.00 60.00 57.23 145.04 300.00 241.95 48.00 12.23 15.28 604.00 5.00 35.00 40.00 214.00 // , elp , • -2- Mn. Good Roads Inc. Ross Repairs Snap on Tools Corp. Weis Upholstery Blue Cross -Blue Shield Crow CHemical Copy Equipment Inc. Co. Treasurer Crow River Reg. Library Condons Supply Co. Floor Care Supply Pamida Geo. Field Guardian Pest Control Henry's Candy Co. Hospital Auxiliary Hutch Ins. Agency Hutch Medical Center Jims Auto Salvage Junker Sanitation League of Mn. Cities Lloyd Schlueter Mn. Rec. & Park Assn. Kenneth Merrill Motorola Inc. Marilyn Swanson Oswald Pub.Co. Pitney Bowes Gary Plotz Marlow Priebe Printers Service Inc. St. Paul Book & Stationery Shopko Sorensen Farm Supply Treasurer, STate of Mn. United Bldg. Center University of Mn. Elden Willard Homer Pittman MRPA Assn. Brian Stark Paul Linder Bob Corl Rod Gulbransen Barb Haugen Judy Thunstrom Gary Plotz 1981 subscription clean machine supplies $ repairs recover van seats Feb. medical insurance degreaser supplies dl fees for County 1st qtr. payment supplies supplies bolts & organizer seminar 3 mos. pest control supplies meeting Clk- Treasurer Bond exam of E.Baasen repairs 3 mos. refuse 7 copies of directory Jan. car allowance 1981 dues mileage monthly charges coffee for meetings legal blanks postage meter rental Jan. car allowance & mileage eng. Assn. conf. $ 1981 dues repairs file folders clothing heating oil license for arena supplies Juvenile officer institute Jan. benefits Bldg. Officials Conf. entry fees referree referee referee referee skating instructor skating instructor appraisals 65.00 17.00 108.99 70.00 4575.63 330.00 24.23 182.00 10,182.30 68.26 137.50 22.28 27.50 32.50 662.94 74.05 375.00 27.00 4.00 21.00 70.00 30.00 60.00 41.96 436.50 3.89 5.60 48.75 132.31 295.00 69.40 21.25 13.99 419.60 21.00 132.82 75.00 938.00 53.32 450.00 30.00 50.00 40.00 40.00 120.00 24.00 6600.00 $ 32,231.30 -3- OFF STREET PARKING+ 1st National Bank interest on bonds 875.00 Citizens Bank interest on bonds 875.00 1750.00 BONDS of 1980 Juul Contracting Co. sewer & water connections 1599.00 Hutchinson Utilities street lites 8912.81 10,511.81 MUNICIPAL LIQUOR STORE Ed Phillips & Sons liquor & wine 2427.34 Old Peoria Co. liquor & wine 2229.85 Griggs Cooper $ Co. liquor $ wine 1659.70 Twin City Wine Co. liquor $ wine 2564.31 Hutchinson Utilities electric $ gas 534.21 American Linen Supply Co. dec. service 14.40 Keefe $ Schantzen record abstract 13.25 Northland Beverages mix 306.45 Ed Phillips & Sons liquor & wine 2614.79 Old Peoria Co. liquor & wine 3611.59 Twin City Wine Co. wine 1164.04 Griggs Cooper & CO. liquor & wine 3765.41 Midwest Wine Co. wine 211.15 21,116.49 Ll • CITY OF HUTCHINSON, MN POSITION DESCRIPTION January, 1981 TITLE: CITY ATTORNEY -81- ACCOUNTABLE TO: CITY COUNCIL FOR YOUR INFORMATION SUMMARY: THIS IS APPOINTED LEGAL COUNCIL FOR THE CITY OF HUTCHINSON DUTIES AND RESPONSIBILITIES 1. Prosecutes Police Department cases. 2. Attends and participates in meetings of the City Council, Plannfng Commission and Downtown Development Board;and other meetings as directed by the City Administrator. 3. Drafts and reviews resolutions and ordinances of the City. 4. Negotiates property acquisitions. Counsels property owners on State mandated relocation law and benefits. 5. Provides legal services for all bond issues, except legal services for industrial revenue bond issues. 6. Provides other customary legal services in the normal cause of City business: a. Promptly researches all legal issues and questions as directed by the Mayor, City Council persons, City Administrator and Police Chief. b. Prepares and processes specific project documents: contracts, leases, deeds, licenses and related documents. c. Works with staff in preparation of bidding documents, including specifications for employee insurances, institutional and public official insurances, sale and /or demolition of proae_rty specifications, etc. d. Performs related work for the Mayor, City Council, City Administrator, and City Directors as requested. 7. Makes required appearances in county, state district, or federal district court on behalf of the City. The annual ceiling for such legal expenditures shall be as determined by the City Council. 8. Makes required appealsin State Supreme Court. Such appeals will be billed as extra legal services outside of retainer fee and annual ceiling. TERMS OF APPOINTMENT Appointment of the City Attorney is made annually in January. In 1981, the retainer fee shall compensate for responsibilities in (1) through (6) above. Legal services (7) and (8) are compensated separately. By Resolution No. 6667 dated January 13, 1981. hs .... _ _ � • ^bZh26272829�0 V ti JAN N RECEIVF1� By 9`se*,Is1z�� °�' r� r'�`. � f - - - -� �.. league of m i nneso � LJc- c pies January 23, 1981 TO: Mayors, Managers and Clerks FROM: Donald Slater, Executive Director RE: League Building Progress Report FOR YOUR INFORMATION The 1980 League Convention meeting in Duluth unanimously directed that the League proceed to build its own headquarters building in St. Paul. Since then, Minnesota cities have been considering the question of how to finance the construction of a permanent home for the League. The League Board of Directors, after reviewing the responses from cities throughout the state, concluded that there was a broad base of financial support for construction of the proposed project and voted unanimously to proceed with the project. In considering the financing plan for the League-construction project, the Board made several adjustments. These changes were necessitated by virtue of the fact that the cost of borrowing money -- interest rates -- have gone up considerably after the initial calculation of the project costs and also because of a more defined construction package. The Board accepted the commitments of cities who selected the single payment option -- one -time, lump sum payment -- the five and ten year payment schedules as well. Twenty year payment schedules, however, will not be possible. At the time of the regional building financing survey, the proposed financing plan contemplated a 20 -year payment option. Further refinement of the overall costs of the project, but particularly re- calculation of the projected interest costs from the regionally anticipated 8 3/4% to a more realistic level of over 10 %, made it financially impossible to offer the 20 -year payment option. The Board of Directors concluded that those who had selected the 20 -year option desired to pay over the longest time available and, therefore, moved those cities to the ten year option. Those cities who did not respond to the financing survey, will be treated as paying over the ten year period as well. Given the present design, bid, and construction schedule, invoices will be mailed to each member city in February for their share of the project. The first payment will be due July 1, 1981. Recapping the Board's decisions: 1. As a.result of the member city's unanimous approval at the June convention, the League has been proceeding with the building project and construction will begin early during 1981 for occupancy in early 1982. 2. Cities who committed themselves to one -time payment, five -year payment, and ten -year payment will be billed on that basis. (OVER). t ^over building, 4°� cedar street, saint p �uf, minnesota 5510 i [E� 1 23 222 -26E 1 -2- 3. Cities preferring twenty -year payment will be moved to a ten -year payment schedule, unless they inform the League office that they prefer the one -time payment plan or the five -year plan. 4. Cities not responding to the financing survey will be billed on a ten -year schedule unless they select the one -time or five -year plan. OAS:rmm • M B. January 14, 1981 The City of Hutchinson 37 Washington Avenue West Hutchinson, 21N 55350 Re: Our File #71CP2008 Claimant: Dwight Freitag Gentlemen: -r I� � afa rr� FOR YOUR INFORMATION We have received notice of the suit that was filed by Dwight and JoAnn Freitag against the City for the denial of a building permit. On January 14, 1981 I discussed this matter with city attorney Buzz Schantzen and the following conclusions were agreed to. You are entitled to a defense provided by Forum Insurance Company. The suit is asking damages of $1,100.00, and your deductible on Policy #RC901480 is $2,500.00. Since this deductible applies not only to loss payments but also to payments of expenses and fees (such as the fees of any defense counsel that I would hire), it was determined to be impractical for me to assign defense counsel to this suit and then bill the city for an amount up to and including the deductible. Since only a small amount of money is being contested in this suit, Mr. Schantzen prefers to continue to defend it without the involvment of Forum Insurance Company. Please note that I wish to be advised at once if this situation changes or if my understanding of our agreement was inaccurate. Lacking such contact from the city, I will take no further activity on this file. Very truly yours, Brian Leo Commercial Claim Examiner Commercial Claim Department BL /law 33615 cc: Madsen Agency, Inc. Boa 68 Hutchinson, MN 55350 0 0 The Hutchinson Safety Council FOR YOUR INFORMATION The Hutchinson Safety Council metDecember 29, 1980 at 12 the Prairie House in Hutchinson, MN. There were 10 members present. President 'iyron Johnson opened the meeting with a silent The November minutes were approved and a postage bill of Joyce Rix was approved. President Johnson announced we for 150.00 from the City of Hutchinson for our expenses OLD BUSINESS: Bill Arndt announced course and were given their tests. Alike Monge is still program at the schools. 00 neon at prayer. 3.80 to received a check this year. 22 people took the snowmobile working on the civil defense NEW BUSINESS: A discussion led by Bill Arndt regarding electrical junctions /transformer boxes and why they were placed at places they are, mainly on South Grade Road. A motion was made and seconded we invite Rufus Alexander, of the Hutchinson Utilities Commission to the next meeting, for his views on this. The January meeting will be January 26th and we will have election of officers at this time. The nominating committee will be: Carol Haukos, Les Linder and Ken Gruenhagen. They will report in January. quy Field, Farm Bureau representative, wondered about civil defense alerting in the rural areas. They are to listen to KDUZ as they get the information before 1YCC0. The local town boards will be contacted to get their ideas as how to warn people. Bill Arndt noted there was no direct line to the sheriffs department on week ends. This will be looked into and checked by the police department and their dispatcher, as they should be able to forward messages to them. Larry Wendorff will replace Cliff Popp.as representative from the county commissioners. The meeting was adjourned by motion. Submitted by: *.Syron Johnson, President Loretta F. Pishney, Secr. Treas. Treasurer's Report: Balance on hand 12 -01 -80 13.40 Deposits: 150.00 Disbursements: J. Rix- postage 3.80 Balance on hand 12-31-80 T559.60