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cp06-09-1981 cSUNDAY MONDAY TUESDAY %5/U1lf/" -7- -8- -9- i :00 A.M. - School /City Task Force Meeting at CDS Office HUTCH INSON CITY CALENDAR WEEK OF 7:30 P.M. - City Council Meetin June 7 TO June 13 at City Hall 1981 , WEDNESDAY THURSDAY FRIDAY SATURDAY -10- -11- -12- -13- L E A G U E O F M I N N E S O T A C I T I E S C O N F E R E N C E 8:00 P.M. - .Joint Airport Meeti g at Litchfield Civic Arena AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 9, 1981 1. Call Meeting to Order - 7:30 P.M. 2. Invocation - Reverend Darrel Thalman Consideration of Minutes - Regular Meeting of May 26, 1981 and Special Meetings of May 27, 1981, May 29, 1981 and June 1, 1981 Action - Motion to approve - Motion to approve as amended 4. Public Hearing - 8:00 P.M. i/(a) Industrial Development Revenue Bonds for McCormick Properties Project/ Prairie House, Inc. Lessee Action - Motion to close hearing - Motion to reject - Motion to adopt Resolution 5. Communications, Requests and Petitions NoT 6. Resolutions and Ordinances ,/(a) Ordinance No. 9/81 - Ordinance Amending Section 520 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Building Permit Fees Action - Motion to reject - Motion to waive first reading and set second / reading for June 23, 1981 (iJ) 7. Reports of Officers, Boards and Commissions ,,(a) Building Official's Monthly Report - May 1981 Action - Order by Mayor received for filing Xb) Minutes of Park and Recreation Board dated May 6, 1981 Action - Order by Mayor received for filing /C) Minutes of "Seniors Activity Center" Advisory Board dated May 5, 1981 Action - Order by Mayor received for filing • COUNCIL AGENDA JUNE 9, 1981 El 8. Unfinished Business Y(a) Consideration of Request for Conditional Use Permit (PUD) Submitted by Richard Larson with favorable recommendation of Planning Commission (DEFERRED MAY 26, 1981) ITEM WITHDRAWN FROM AGENDA ,/(b) Consideration of Adopting the Revised Minnesota State Building Code (DEFERRED MAY 26, 1981) Action - Motion to reject - Motion to waive first reading of Ordinance No. 8/81 and set second reading for June 23, 1981 „/(c) Consideration of Improvement for Lot 3, Block 2, Madson Addition (DEFERRED MAY 12, 1981) Action - Motion to reject - Motion to approve split cost 9. New Business v(a) Consideration of Request from Developer to Delete Project 81 -30 from 1981 Improvement Program Action - Motion to reject - Motion to delete project �,(b) Consideration of Carpet Replacement at Hutchinson Community Hospital Action - Motion to reject - Motion to approve purchase 4,/(c) Consideration of Amendment of Weed Elimination Ordinance, Section 635:10 Action - Motion to reject - Motion to waive first reading and set second reading for June 23, 1981 v/(/d) Consideration of Relocation of T.H. 22 Action - Motion to reject - Motion to waive reading and adopt Resolution 10. Miscellaneous ,/(a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments ,,//(a) Verified Claims Action - Motion to re1'ect - Motion to approve and authorize payment from appropriate funds 12. Adjournment -2- • L� AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 9, 1981 5. Communications, Requests and Petitions ,/(a) Discussion Regarding Past Improvement Projects by Pat Mikulecky Action - b) Consideration of Request by Hutchinson Jaycees for "On Sale" Non - Intoxicating Malt Liquor License for June 28, 1981 Action - Motion to reject - Motion to approve and issue license 6. Resolutions and Ordinances /(b) Resolution No. 6834 - Resolution Authorizing Release of Securities to First National Bank of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 26, 1981 1. CALL TO ORDER The meeting was called to order by Mayor Westlund at 7:30 P.M., with the follow- ing members present: Aldermen Peterson, Lueneburg, and Gruenhagen, in addition to Mayor Westlund: Abs &nt: Alderman Beatty. Also present: City Administrator Plotz, City Engineer Priebe, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend Manley Swarthout of the Wesleyan Church. 3. MINUTES The minutes of the Regular Meeting of May 12, 1981 and Special Meetings of May 18, 1981 and May 19, 1981 were approved as read upon motion by Alderman Lueneburg, seconded by Alderman Peterson and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST BY HUTCHINSON STREET RODS UNLIMITED FOR "ON SALE" NON - INTOXICATING MALT LIQUOR LICENSE FOR JULY 4 AND 5, 1981 Following discussion, the motion was made by Alderman Lueneburg to approve the request and issue an "On Sale" Non - Intoxicating Malt Liquor License to the Hutchinson Street Rods Unlimited. Seconded by Alderman Peterson, the motion carried unanimously. (b) CONSIDERATION OF REQUEST BY AMERICAN LEGION POST 96 TO CONDUCT PARADE ON MEMORIAL DAY Inasmuch as Memorial Day was May 25, 1981, this item was deleted from the Agenda. (c) CONSIDERATION OF REQUEST TO USE LIBRARY SQUARE FOR PORK COOKOUT KING CONTEST ON JUNE 20, 1981 In conjunction with the Water Carnival, the McLeod County Pork Producers requested permission to use the Library Square for a Pork Cookout King Con- test on June 20. After discussion, it was moved by Alderman Peterson to approve the request for use of Library Square. The motion was seconded by Alderman Gruenhagen and unanimously carried. COUNCIL MINUTES MAY 26, 1981 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 7/81 - AMENDMENTS TO ZONING ORDINANCE NO. 464 City Administrator Plotz reported on the amendments to the Zoning Ordinance No. 464. He stated the Planning Commission had reviewed the revisions of Section 7.12 and 7.15 and recommended approval. He further stated that in Section 7.12 the wording does not address itself to triplex and row houses. The filing of a covenant agreement with the City is required prior to the issuance of a Certificate of Occupancy. It was recommended that the words or less be added to the third line of Section 7.12 following the words "open side yard." At Following discussion, the motion was made by Alderman Gruenhagen to waiyp the second reading of Ordinance No. 621 entitled Amendments to Zoning Ocii- nance No. 464, with the addition of the words "or less" as recommended,and adopt the Ordinance. The motion was seconded by Alderman Peterson and cr- ried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - APRIL 1981 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF PLANNING COMMISSION DATED APRIL 21, 1981 E, There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF TREE BOARD DATED APRIL 22, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. OLD BUSINESS (a) CONSIDERATION OF AWARDING BID FOR 1981 STREET DEPARTMENT MAINTENANCE MATERIALS (DEFERRED MAY 18, 1981) City Engineer Priebe reported three bids were received on May 18, 1981, and it was his recommendation to award the bid to Koch Refining Co. in the amount of $30,870.00 for the 1981 street department maintenance materials. After discussion, Alderman Peterson moved to award the bid to Koch Refining Co. as recommended by the City Engineer. Seconded by Alderman Gruenhagen, the motion unanimously carried. -2- • COUNCIL MINUTES MAY 26, 1981 • It was moved by Alderman Peterson, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6832 entitled Resolution Accepting Bid and Awarding Contract - 1981 Street Department Maintenance Materials. Motion unanimously carried. (b) CONSIDERATION OF AWARDING BID FOR LETTING NO. 6, PROJECT 81 -29 (DEFERRED MAY 18, 1981) City Engineer Priebe recommended that from the bids received for Letting No. 6, Project 81 -29, the contract award be given to Crossings, Inc. in the amount of $46,286.00. Since this is a City trunk line project, no hearing is required. Following discussion, it was moved by Alderman Gruenhagen to award the bid for Project 81 -29 to Crossings, Inc. in the amount of $46,286.00. Seconded by Alderman Lueneburg, the motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6833 entitled Resolution Accepting Bid and Awarding Contract - Letting No-. 6, Project 81 -29. Motion carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS A copy of the letter sent to all delinquent account holders was read by Mayor Westlund. He then inquired if anyone was present wishing to be heard regarding his /her account. No one was present. Alderman Lueneburg moved to accept the staff recommendation and discontinue service on June 1, 1981 at 12:00 Noon, unless otherwise noted, for the fol- lowing accounts: Account No. 07- 0315 -6 -00, 08- 0355 -2 -00, 08- 0370 -1 -00, 10- 0670-0-00, 10- 1090 -0 -00, 11- 0312 -0 -00, 20- 0065 -0 -00, 26- 0215 -0 -00, 36 -0065- 0-00, 38- 0005 -0 -00, 39- 0091 -0 -00. The motion was seconded by Alderman Gruenhagen and unanimously carried. (b) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT (PUD) SUBMITTED BY RICHARD LARSON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Administrator Plotz commented on the request by Richard Larson for a Conditional Use Permit (PUD) for property located east of Garden Road in Clifton Heights. Inasmuch as this area was recently zoned R -2, multi - family housing would be allowed, under certain conditions. City Engineer Priebe presented a zoning map of the area being considered. He reported a revised plat plan was submitted by Mr. Larson following the mcm COUNCIL MINUTES MAY 26, 1981 April 21, 1981 Planning Commission meeting, and it was discussed at the subsequent meeting of May 19, 1981. The plan would provide for 48 living units in the area,which would be two-or three - family structures only. In addition, the roadway was changed to line up with Lindy Lane. It was pointed out that both the Park and Recreation Board and the Planning Commission had recommended there be a park in the area. No definite loca- tion had been selected, but Mr. Ken Santelman had been approached regarding a land donation from the recently developed Santelman's Addition. He was agreeable to a land donation for a park. John Mlinar Stated he had attended the Planning Commis - 704 Hilltop Drive sion meeting at which the Larson PUD wastiis cussed. Said he was interested in what was being proposed for a park. A map was shown proposing park land to the east of Larson's property. By making use of the Luce Line .Trail, it could be a larger area and less expenave. The land is isolated from development and mi di $e available at a loref mice. This co a an option or par a City Engineer Priebe Responded that the property to the east is only 200 feet and is zoned commercial. This would be moving the park to one extreme, and W. the Park Board had looked favorably on t1 proposed site. Mayor Westlund Stated the park was a concern of his. Felt there should be a park in that area, but �e had no idea of the cost to purchase land for a park. Bruce Ericson Reported the Park Board was looking at the Park & Rec. Director north portion of Santelman's Addition for a park. This site would be available to those living on the other side of the highway as well as Clifton Heights residents. City Adm. Plotz Pointed out that if the park was located along the railroad right -of -way and Luce Line Trail, an additional 100 feet would be avail- able. John Mlinar Said he had gone through the PUD proposal and had some concerns about it. Referred to the slab on grade construction and suggested a so- lution would be to provide a shelter in the area or put in partial basements. This is not in harmony with existing development. -4- COUNCIL MINUTES MAY 263, 1981 0 • Made reference to the one open parking or two open parking spaces to be provided each unit as required by Ordinance. According to the proposed plan, some units would have garages located in the front. This also is not in harmony with existing development. A solu- tion would be to require attached garages. Raised a question on the finacing of the proj- ect as to whether it met the requirements. Stated there was no access to the east and to the north. Also suggested reducing the density in the area. Wanted to know about additions and improve- ments to the units once they are completed. Would there be restrictions? Asked if the site plan was complete. Commented that the proposed streets are only 40 feet wide and not standard size. Marlow Priebe Reported that no garages would have to be pro - City Engineer vided. The City Ordinance requires two off - street parking spaces per dwelling. If any additions were made to the proposed units after completion, it would require a permit; therefore, all property owners within 500 feet would be notified. Mention was also made that the existing streets in Clifton Heights are 40 feet and smaller than standard size. The new streets would be the same size for con- formity. Roman Haas Raised_a question regarding financing and as- 113 Mark Drive sessments on the units. Stated that he under - stood the FHA or VA would not finance a new home unless everything was included within the purchase price of the structure. He felt this should be defined. Thought the project was a "snowball job" and that zoning of R -2 allowed a PUD to go into this area. Richard Larson Stated the units can be built either way, with Builder or without assessments. If the improvements are not in at the time of purchase and have not been assessed, they can be assessed to the property owner. -5- COUNCIL MINUTES MAY 26, 1981 A letter received from Paul Ginkel of Knoxville, Iowa, was read to the Council. He expressed concern regarding the value of property owned in Clifton Heights if duplexes were built to the north of his property. Richard Larson In response to a question raised regarding parking spaces, he stated that two parking spots will be provided off - street. Stated that he had shown the plans to one or two persons and would be glad to show them to anyone who was interested. Commented that no basement is not a new concept in Clifton Heights as there are one or two houses there without basements. There is no requirement to have a basement, and the City could not deny a permit for a house on slab or with- out a basement.$; Commented that he wants to build a develop- ment area that is appropriate to the surround- ings. The units will be different from each other and a mixture of everything. There will be a control of landscaping, and it will be a completed project. 4, 141. d Stated some of the units are already spoken for. Those who have shown interest have re- quested garages. There is no problem with financing. Remarked that he couldn't under- - stand what the "harmony talk" was about. Alderman Gruenhagen Inquired if the project would be a continuous development. Richard Larson Replied he would go into the project gradually and go in sequence. Would not sell in scat= tered spots of the development area. Roman Haas Asked about the cost of storm sewer, water, etc. into this development area. City.Engineer Priebe Stated the storm sewer assessment was deferred on all the area not in the City at that time, including the proposed area. The cost would be 100 %, including road, street, and anything abutting Garden Road. There would be a main - tenance agreement determining who can do what and where. • • • COUNCIL MINUTES MAY 26, 1981 • Richard Larson The Declaration of Covenants, Conditions, and Restrictions contains an agreement be- tween owners of the units regarding outside paint color, shingle color, etc. Roman Haas Expressed concern about what is going to be done with these homes. Some of these things should be thought about and planned for. John Mlinar Stated harmony is important in order to be consistent. The area will be "labeled" if they are not consistent. May not be able to add on because of setbacks, etc. Area being discussed is surrounded by commercial and in- dustrial and leaves little room for movement. Felt some things have not met the requirements of the Ordinance, and there are other areas that should be looked into further. Home own- ership should be checked. Difficult to put a finger on something in black and white. Sug- gested tabling this matter until know all the ramifications of it. Lee Stritesky Expanded on what Mr. Haas had previously said. 709 Hilltop Drive Commented the residents make the City what it is, and if they are not happy what kind of City do you have. Stated he was a new resident and felt "put upon" for what has happened. Remarked that the proposed units will not be the same as the other houses in Clifton Heights,' but the pride of ownership will be there. Felt that sharing walls would be the same as living in an apartment house. Questioned the bias of the City Engineer in defending some of the points discussed. Stated he was not opposed to this type of housing but was concerned about the density. Would like to see similar housing density -wise as what is presently there. Mayor Westlund expressed appreciation to the residents of Clifton Heights for the time and work they had put into this matter. He further stated the financing of the proposed project was an individual matter and should not involve the Council. He thought more research should go into what a home -7- COUNCIL MINUTES MAY 26, 1981 owner can and cannot do to a piece of property and if it can be covered'in a covenant agreement. The Mayor further commented that from the remarks made by the Councilmen, four items surfaced for further consideration, namely: 1. Revised Site Plan, including elevations 2. Some type of Maintenance Agreement Contract 3. Location of Park in Area (City duty) 4. Access Road(s), if possible (City duty) The motion was made by Alderman Peterson to table this item until such 'f'lme as Richard Larson can provide the Council with the requested information. Seconded by Alderman Gruenhagen, the motion unanimously carried. 7M: (c) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY GILBERI' HAMMER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Administrator Plotz reported that Mr. Gilbert Hammer had made applica- tion for a Conditional Use Permit to allow moving in a- building to be used for a retail dairy sales operation. The property is located in a IC -1 zone. Following discussion, it was moved by Alderman Lueneburg, seconded by Alder- man Peterson, to waive reading and adopt Resolution No. 6775 entitled Reso- lution Granting Conditional Use Permit Under Section 6.07, C.5 of Zoning Or- dinance No. 464 to Allow Moving In Building for Purpose of Retail Dairy"'Sales, contingent upon the structure meeting the building code, has '.floor elevation which meets the flood plain ordinance and that parking and proper surfacing of parking lot is provided. Motion carried unanimously. (d) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY KENNETH WENDLANDT WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION It was reported by City Administrator Plotz that Mr. Kenneth Wendlandt re- quested a variance from the required rear setback to allow construction of a garage to replace an existing garage. It was the recommendation of the Planning Commission to grant a variance for a 16 -foot setback from the lot line to the building. After discussion, Alderman Gruenhagen moved to waive reading and adopt Reso- lution No. 6776 entitled Resolution Granting Variance from Section 6.05, B.3 of the Zoning Ordinance No. 464 for Rear Setback to Construct A Replacement Garage. Seconded by Alderman Lueneburg, the motion unanimously carried. am • COUNCIL MINUTES MAY 26, 1981 (e) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY WD ENTER- PRISES WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Administrator Plotz stated that WD Enterprises applied for a Condi- tional Use Permit to allow the dispensing of propane for public use. He further stated that the State had issued approval and the.State Fire Mar- shal had reviewed it for fire code. The request has met the requirements of the fire code and the City Ordinance. Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6777 entitled Resolution Granting Conditional Use Permit Under Section 6.07, C.5 of Zoning Ordinance No. 464 to Allow Dispensing of Propane for Public Use. Motion car- ried unanimously. (f) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY FINLEY MIX WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION It was reported by City Administrator Plotz that Finley Mix had made appli- cation for a Conditional Use Permit to permit the construction of a six -foot high fence on his property. After discussion, it was moved by Alderman Lueneburg to waive reading and adopt Resolution No. 6778 entitled Resolution Granting Conditional Use Per- mit Under Section 6.07, C.5 of Zoning Ordinance No. 464 to Allow Construc- tion of Six Foot High Fence. Seconded by Alderman Gruenhagen, the motion unanimously carried. (g) CONSIDERATION OF REQUEST FOR VARIANCE(S) SUBMITTED BY BRUCE DRAHOS WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Administrator Plotz informed the Council that Bruce Drahos requested variances for the reduction of the required rear setback and sideyard set- back for the purpose of replacing a garage on his property. It was the recom- mendation of the Planning Commission that the sideyard variance be granted for four feet and the rear yard variance for three feet. Following discussion, Alderman Lueneburg made the motion that with the Plan- ning Commission's recommendation to waive reading and adopt Resolution No. 6779 entitled Resolution Granting Variance from Section 6.05, B.3 of the Zoning Ordinance No. 464 for Reduction of Setbacks to Replace Garage. Sec- onded by Alderman Gruenhagen, the motion carried unanimously. (h) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY BILL MARQUARDT WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION -9- COUNCIL MINUTES MAY 26, 1981 Mr. Bill Marquardt made application for a Conditional Use Permit to allow the replacement of a garage in a IC -1 zone. After discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman Peterson, to waive reading and adopt Resolution No. 6780 entitled Resolution Granting Conditional Use Permit Under Section 6.07, C.5 of Zon- ing Ordinance No. 464 to Allow Replacement of Garage In IC -1 Zone. Motion unanimously carried. (i) CONSIDERATION OF REQUEST FOR ANNEXATION BY OUR SAVIOR'S LUTHERAN CHURCH AND OTHER LAND REQUESTED BY STAFF City. Administrator Plotz stated that Our Savior's Lutheran Church has e- quested annexation into the City limits. It was the City staff's recommen- dation to annex the road right -of -way at the same time. It was moved by Alderman Gruenhagen to waive the reading and adopt Resolu- tion No. 6781 entitled Request for Annexation. Seconded by Alderman Luene- burg, the motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg, to re- quest a public hearing on said annexation by the Minnesota Municipal Board. Motion unanimously carried. (j) CONSIDERATION OF HIRING RECREATION SUPERVISOR, JOHN MCRAITH .; Following discussion, Alderman Lueneburg moved to approve the employment of John McRaith as the Recreation Supervisor for the City of Hutchinson. _The motion was seconded by Alderman Gruenhagen and carried unanimously. (k) CONSIDERATION OF 1981 ASSESSMENT ROLLS NO. 87 -110 City Administrator Plotz reported that the 1981 improvement projects are ready for the next step in the procedure for adoption of the Assessment Rolls. It was recommended that a special City Council meeting be held on June 15, 1981 at 8:00 P.M. for this purpose. It was moved by Alderman Peterson, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6783 entitled Resolution Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Peterson, to waive reading and adopt Resolution No. 6784 entitled Resolution for Hearing On Proposed Assessment. Motion unanimously carried. It was moved by Alderman Peterson, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6785 entitled Resolution Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment. Motion carried unanimously. 40 -10- 0 COUNCIL MINUTES MAY 26, 1981 • It was moved by Alderman Gruenhagen, seconded by Alderman Peterson, to waive reading and adopt Resolution No. 6786 entitled Resolution for Hearing On Proposed Assessment. Motion unanimously carried. It was moved by Alderman Peterson, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6787 entitled Resolution Declaiming Cost to Be Assessed and Ordering Preparation of Proposed Assessment. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Peterson, to waive reading and adopt Resolution No. 6788 entitled Resolution for Hearing On Proposed Assessment. Motion unanimously carried. It was moved by Alderman Peterson, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6789 entitled Resolution Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Peterson, to waive reading and adopt Resolution No. 6790 entitled Resolution for Hearing On Proposed Assessment. Motion unanimously carried. It was moved by Alderman Peterson; seconded by Alderman-Lueneburg, to waive reading and adopt Resolution No. 6791 entitled Resolution Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment.. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Peterson, to waive reading and adopt Resolution No. 6792 entitled Resolution for Hearing On Proposed Assessment. Motion unanimously carried. It was moved by Alderman Peterson, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6793 entitled Resolution Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Peterson, to waive reading and adopt Resolution No. 6794 entitled Resolution for Hearing On Proposed Assessment. Motion unanimously carried. It was moved by Alderman Peterson, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6795 entitled Resolution Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Peterson, to waive reading and adopt Resolution No. 6796 entitled Resolution for Hearing On Proposed Assessment. Motion unanimously carried. -11- COUNCIL MINUTES MAY 26, 1981 It was moved by Alderman Peterson, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6797 entitled Resolution Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Peterson, to waive reading and adopt Resolution No. 6798 entitled Resolution for Hearing On Proposed Assessment. Motion unanimously carried. It was moved by Alderman Peterson, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6799 entitled Resolution Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Peterson, to wive reading and adopt Resolution No. 6800 entitled Resolution for Hearing Off' Proposed Assessment. Motion unanimously carried. It was moved by Alderman Peterson, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6801 entitled Resolution Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment.. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Peterson, to aive reading and adopt Resolution No. 6802 entitled Resolution for Hearing O`' Proposed Assessment. Motion unanimously carried. It was moved by Alderman Peterson, seconded by Alderman Lueneburg, to eve reading and adopt Resolution No. 6803 entitled Resolution Declaring Cosf`to Be Assessed and Ordering Preparation of Proposed Assessment. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Peterson, to waive reading and adopt Resolution No. 6804 entitled Resolution for Hearing On Proposed Assessment. Motion unanimously carried. It was moved by Alderman Peterson, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6805 entitled Resolution Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Peterson, to waive reading and adopt Resolution No. 6806 entitled Resolution for Hearing On Proposed Assessment. Motion unanimously carried. It was moved by Alderman Peterson, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6807 entitled Resolution Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment. Motion carried unanimously. • -12- • s • • COUNCIL MINUTES MAY 26, 1981 It was moved by Alderman Gruenhagen, seconded by Alderman Peterson, to waive reading and adopt Resolution No. 6808 entitled Resolution for Hearing On Proposed Assessment. Motion unanimously carried. It was moved by Alderman Peterson, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6809 entitled Resolution Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Peterson, to waive reading and adopt Resolution No. 6810 entitled Resolution for Hearing On Proposed Assessment. Motion unanimously carried. It was moved by Alderman Peterson, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6811 entitled Resolution Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment. Motion carried unanimously. It was moved by Alderman Gruenhagen seconded by Alderman Peterson, to waive -: - -- - reading and adopt Resolution No. 6812 entitled Resolution for Hearing On Proposed Assessment. Motion unanimously carried. It was moved -,by Alderman Peterson, seconded by Alderman Lueneburg; to waive. reading and adopt Resolution No. 6813 entitled Resolution Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Peterson, to waive reading and adopt Resolution No. 6814 entitled.Resolution for Hearing On Proposed Assessment. Motion unanimously carried. It was moved by Alderman Peterson, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6815 entitled Resolution Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment. Motion carried unanimously. It was moved by Alderman.- ,Gruenhagen, seconded by Alderman Peterson, to waive reading and adopt Resolution No. 6816 entitled Resolution for Hearing On Proposed Assessment. Motion unanimously carried. It was moved by Alderman Peterson, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6817 entitled Resolution Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Peterson, to waive reading and adopt Resolution No. 6818 entitled Resolution for Hearing On Proposed Assessment. Motion unanimously carried. -13- COUNCIL MINUTES MAY 26, 1981 It was moved by Alderman Peterson, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6819 entitled Resolution Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Peterson, to waive reading and adopt Resolution No. 6820 entitled Resolution for Hearing On Proposed Assessment. Motion unanimously carried. It was moved by Alderman Peterson, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6821 entitled Resolution Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Peterson, to wive reading and adopt Resolution No. 6822 entitled Resolution for Hearing Ott Proposed Assessment. Motion unanimously carried. It was moved by Alderman Peterson, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6823 entitled Resolution Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Peterson, to waive reading and adopt Resolution No. 6824 entitled Resolution for Hearing 0W -- Proposed Assessment. Motion unanimously carried. It was moved by Alderman Peterson, seconded by Alderman Lueneburg, to wove reading and adopt Resolution No. 6825 entitled Resolution Declaring Cost. - - -to Be Assessed and Ordering Preparation of Proposed Assessment. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Peterson, to waive reading and adopt Resolution No. 6826 entitled Resolution for Hearing On Proposed Assessment. Motion unanimously carried. It was moved by Alderman Peterson, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6827 entitled Resolution Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Peterson, to waive reading and adopt Resolution No. 6828 entitled Resolution for Hearing On Proposed Assessment. Motion unanimously carried. It was moved by Alderman Peterson, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6829 entitled Resolution Declaring Cost to -14- • i COUNCIL MINUTES MAY 260, 1981 Be Assessed and Ordering Preparation of Proposed Assessment. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Peterson, to waive reading and adopt Resolution No. 6830 entitled Resolution for Hearing On Proposed Assessment. - Motion unanimously carried. (1) CONSIDERATION OF ADOPTING THE REVISED STATE BUILDING CODE After discussion, it was moved by Alderman Gruenhagen to defer this matter to the next Council meeting. Seconded by Alderman Peterson, the motion car- ried unanimously. (m) CONSIDERATION OF SALE OF IMPROVEMENT BONDS, PARKING BONDS AND FIRE STATION BONDS Mr. Bill Fahey of Ehlers & Associates distributed material relating to the sale of the 1981 Bonds. He stated the bonds for the three different items would be sold at one time as one package, and the market conditions reflect a high interest rate. It was Mr. Fahey's recommendation to establish a bid opening date of June 30, 1981 at 2:00 P.M. He pointed out there were several additions to the Resolution to be adopted for the issuance and sale of the 1981 bonds. Following discussion, Alderman Lueneburg made the motion to waive reading and adopt Resolution No. 6782 entitled Resolution Relating to $1,370,000 Improvement Bonds of 1981, $1,250,000 Parking Improvement Bonds and $730,000 General Obligation Fire Hall Bonds; Authorizing the Issuance and Public Sale Thereof, with the recommended additions, and to set the bid opening for June 30, 1981 at 8:00 P.M. Seconded by Alderman Gruenhagen, the motion unanimously carried. (n) CONSIDERATION OF ADVERTISING FOR BIDS FOR MAINTENANCE OF SOUTHEAST (VOCATIONAL SITE) WATER TOWER - After discussion, the motion was--,made by Alderman Gruenhagen, seconded by Alderman Peterson, to authorize advertising for bids for the maintenance of the Southeast Water Tower for _June 22, 1981 at 2:00 P.M. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported that he and the City Accountant had pre- pared two memorandums regarding the bond issue. Assessment calculations for the annual improvements were prepared, including the storm sewer. It is -15- COUNCIL MINUTES MAY 26, 1981 their intention�to assign the total cost of storm sewer for the areas to be drained, including streets, to the individual property benefitted. Areas such as City parks and City facilities will be the responsibility of the City proper and would be paid by ad valorem in taxes. He further reported that the City has taken engineering and administrative fees from the bond issue based on a set dollar amount as established in the City budget. In recent years this has been $110,000.00 ($70,000.00 engin- eering and $40,000.00 administrative), irregardless of the amount or size of the bond issue. After this procedure had been discussed with the bondin compared with other communities, it was common practice age of the estimated or the bid price of the project to The typical percentage charges are as follows: 10% Engineering (Design) g consultant and also to charge a percent - the general fund. 5% Staking, Inspection, and Field Work 5% Administration 20% In addition, capitalized interest in cost of issuance are charged to they bond issue. He stated it would be their intent to make the charges pursuant to the above percentage breakdowns for both the 1980 and 1981 projects. The dol- lar amount of the transfer would be provided at a later date under a separ- ate resolution. Mr. Plotz commented that the City Attorney had reviewed this revised pro- cedure and found it acceptable. Mention was made that John Korngiebel had been requested to prepare some drawings for the proposed Activity Center, not to exceed $500.00 for his preliminary work. The Joint Task Force will be meeting to discuss the pro- posed plans. (b) COMMUNICATIONS FROM FLOYD MILLER REGARDING REDUCED SPEED IN ALLEY Mr. Floyd Miller appeared before the Council with a signed petition request- ing that the speed limit be reduced to 10 miles an hour in the alley between Fifth and Sixth and Hassan and Main Street. He stated there are small chil- dren in the area, and cars come through the alley at a fast speed. Mayor Westlund inquired if there was an established speed for alleys. He then instructed the City Administrator to investigate the matter further. . -16- 0 0 COUNCIL MINUTES MAY 26, 1981 Following discussion, it was moved by Alderman Gruenhagen to refer the sub- ject for reduced speed in the alley to the Chief of Police. Seconded by Alderman Lueneburg, the motion carried unanimously. (c) COMMUNICATIONS FROM THE MAYOR Mayor Westlund made reference to a meeting with the Library Board to:be held on May 27, 1981 during the noon hour for the purpose of discussing an addition to the Hutchinson Library. A letter had been received from the HRA Director recommending a replacement on the HRA Board to fill the unexpired term of Everett Hantge who resigned. Mayor Westlund then appointed Don Krasen to the HRA Board and requested Council ratification of the appointment. Alderman Gruenhagen moved to ratify the appoint of Don Krasen to the HRA Board. Seconded by Alderman Lueneburg, the motion carried unanimously. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Lueneburg, seconded by Alderman Peterson and car- ried unanimously, to approve the verified claims and authorize payment from appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 10:12 P.M. upon motion by Alderman Gruenhagen, seconded by Alderman Lueneburg and unanimously carried. -17- 0 s MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, MAY 27, 1981 Mayor Westlund called the special meeting to order at 10:30 A.M. for the purpose of acting as a Board of Review for the 1981 Assessments. Members present: Mayor Westlund, Aldermen Gruenhagen and Lueneburg. Absent: Aldermen Beatty and Peterson. Also present: City Administrator Plotz and City Attorney Schantzen. The past procedures of the Board of Review and assessment formula were reviewed. Review was given to the questions raised by citizens regarding their property assess- ments. The motion was made by Alderman Gruenhagen, seconded by Alderman Lueneburg, to reduce the value on Assessment No. 2434, Patricia Kuester, from $83,950.00 to $81,900.00 for 1981. Motion unanimously carried. Alderman Lueneburg made the motion, seconded by Alderman Gruenhagen, to accept the 1981 Assessment Roll for real estate taxes, with the one correction made. Motion carried unanimously. Mayor Westlund presented a discussion on the proposed $620,000.00 commercial revenue note for the Prairie House. City Administrator Plotz distributed the recommendation of the City auditor, Thorsen, Campbell, Rolando & Lehne, submitted on May 19, 1981. It was the unanimous consensus of the Council that a 15 %'down payment will be re- quired and in addition a 15% personal guarantee of the proposed note. City Admin- istrator Plotz was directed to correspond with Curt Bradford regarding the above mentioned down payment and personal guarantee. City Attorney Schantzen was present and concurred with the request. There being no further business, the meeting was declared adjourned at 1:30 P.M. 4 1 0 0 MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, MAY 27, 1981 The special meeting was called to order by Vice -Mayor Gruenhagen at 2:00 P.M. Absent were: Mayor Westlund and Aldermen Peterson, Lueneburg and Beatty. Also present were: City Administrator Plotz and Personnel Coordinator Sitz. Vice -Mayor Gruenhagen dispensed with the reading of Publication No. 2423, Invita- tion for Bids, City of Hutchinson, Commercial Kitchen in Evergreen Apartments. One bid was received and read. Kraus - Anderson $64,300.00 - Base Bid St. Paul, MN 8 Alternatives for Specific Items The bid was referred to the City Engineer and Pope & Associates for review and recommendation for the June 9, 1981 City Council meeting. City Administrator Plotz pointed out that the $10,000.00•supervision fee would be dropped from the bid amount if it was awarded to Kraus - Anderson in accordance with a previous agreement on the high rise. There being no further business, the meeting adjourned at 2:10 P.M. MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL FRIDAY, MAY 29, 1981 The special meeting was called to order by Mayor Westlund at 11:15 A.M., with the following present: Aldermen Peterson and Gruenhagen, in addition to Mayor Westlund. Absent: Aldermen Lueneburg and Beatty. Also present: City Administrator Plotz and Parks and Recreation Director Ericson. Mayor Westlund read Publication No. 2421, Advertisement for Bids, City of Hutchinson, Phase I Development of McDonald's Park. The following bids were then opened and read: Wagoner Electric Company Litchfield, MN Watts Electric, Inc. Long Prairie, MN Miller, Miller & Mac, Inc. Hutchinson, MN A & B Electric, Inc. Hutchinson, MN Metropolitan Fence Inc. White Bear Lake, MN Erickson & Templin Contracting Hutchinson, MN Minnesota Playground, Inc. Golden Valley, MN Crowley Fence Company Minneapolis, MN Quade's Inc. Hutchinson, MN Marcus Construction Co., Inc. Prinsburg, MN Century Fence Company Forest Lake, MN G - $48,000.00 G - 45,000.00 G Alt. II - 20,000.00 F - 39,000.00 G - 48,512.00 G Alt. II - 17,970.00 I - 1,500.00 C - 22,500.00 D - 4,200.00 A - 35,000.00 G - 35,360.00 C - 17,855.00 Alt. C - 14,740.00 D - 5,192.00 G - 43,322.00 G Alt. II - 21,050.00 I 600.00 Alternate G - 52,261.00 (Includes con - cession stand) C - 27,842.00 D - 8,000.00 B - 1,649.00 C - 22,263.00 Alt. C - 19,550.00 D - 8,109.00 • COUNCIL MINUTES MAY 29, 1981 Juul Contracting Company Hutchinson, MN Tennis West Ltd. Minnetonka, MN • H - 25,381.50 - Base Bid Alt. H - 27,779.00 B - 1,800.00 C - 21,660.00 D - 7,400.00 Mayor Westlund commented that item G for electrical work did not seem to be very clear in the specifications. He then asked if any of the bidders had any comments. Skip Quade Commented that on item G and the building, Quade's Inc. he didn't believe the limits of responsi- bility for the electrical aoncern were spelled out very well. There was no design work .6n the electrical work so the bidder had to de- sign the voltages, etc. Stated Quade's had presented an alternate proposal for the building and field. They had added some items which he felt were of necessity but were not in the base bid. The specs. should have been laid out better. The electrical schematics showed very little,'��and there was no wire sizing. The fixtures did not show adequate pricing with the firm listed, and they are not the leader in the field. Quade's had used an alternate fixture. There were some open ends regarding the responsi- bility of the contractor and Hutchinson Utili- ties as to who will be doing some major work on the project. The addendum cleared up some of the questionable items. Don Wagoner Stated he had called the architects and did Wagoner Electric not get adequate answers to his questions. Commented the City had paid the architect, and they should get better representation. Bill Starry Questioned the one item regarding four fields. Watts Electric, Inc. Stated if fields were deducted, there would be nothing left. Gary D. Plotz Commented the quote was for installation of City Administrator lights and not for material or labor of in- stallation of the lights. The quote was for supply only. -2- • COUNCIL MINUTES MAY 29, 1981 E Craig Gallop He felt the wording could have been better Minnesota Playground, Inc. for clarity. DWayne Anderson Questioned what Minnesota Playground bid on. A & B Electric Stated that on an alternate bid, his company deducted for fixtures along with installation. Questioned the alternate I on the specs. Following discussion, it was moved by Alderman Peterson, seconded by Alderman Gruen - hagen, to refer the bids to City staff and City Engineer for review and recommenda- tion. Motion unanimously carried. Mayor Westlund reviewed the two prospective business clients interested in establish- ing a location in the industrial park. The first business proposes to relocate a portion of its business operation to the City of Hutchinson for the purpose of manu- facturing windows. The construction cost of their proposed building is $720,000.00. City Administrator Plotz contacted the County Assessor and received an estimated mar- ket value of the building after completion of $59,000.00. The estimated tax in- crement that the building would pay is $26,179.00 per year. Mayor Westlund pointed out that this manufacturing concern is requesting: 1) industrial revenue bond or note financing and 2) assistance in purchasing the property or other eligible tax incre- ment financing items. Administrator Plotz noted the company has requested several communities to submit a proposal by June 12, 1981 regarding an incentive package to locate in their respective community. Mayor Westlund highlighted the second business entity that was to locate in Hutchin- son with a warehouse of approximately 150,000 square feet (three acres). The esti- mated cost of the new facility is $2 million. Administrator Plotz notified the City Council that the county has estimated the market value of the warehouse after com- pletion to be $901,000.00 and the county has also estimated the tax to be $39,598.00 per year. In reviewing both of the proposals, Administrator Plotz .pointed out it may be neces- sary to make an adjustment in the tax increment finance plan. However, this could be accomplished on a timely basis. After examining the anticipated tax increment for each of the proposed buildings, it was the consensus that the City should offer a portion of the tax increment as an incentive to bring the manufacturing company and warehousing to town. A motion was made by Alderman Gruenhagen and seconded by Alderman Peterson that the City make a conditional offer of two years of tax increment (estimated $52,358.00) towards the window manufacturing company and three times the tax increment created by the warehousing facility (estimated $118,794.00) to be applied towards the property acquisition or other eligible tax increment improvements, contingent on any formalities of revising the tax increment financing plan. Motion unanimously carried. -3- COUNCIL MINUTES MAY 29, 1981 It was pointed out that the second industry will need railroad service in the future and, therefore, the additional money may be needed to help defray the cost of a spur track. It was the consensus of the Council that industrial revenue bonds or notes will be offered to each of the proposed facilities, contingent upon review and recommenda- tion of the City staff. City Administrator Plotz was instructed to correspond with each of the entities pursuant to the motion approved. There being no further business, the meeting adjourned at 12:15 P.M. ,M. 0 ti -4- 0 MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL MONDAY, JUNE 1, 1981 The special meeting of the City Council was called to order at 5:00 P.M. by Mayor Westlund, with the following present: Mayor - Westlund, Aldermen Beatty and Peterson. Absent: Aldermen Gruenhagen and Lueneburg. Also present: City Administrator Plotz. Mayor Westlund summarized the position of the Prairie- House request for industrial revenue bonds. As an alternative to the Council's previous request of a 15% down payment and 15% personal guarantee of the proposed note, the concept of a 100% per- sonal guarantee by Edward and Emmet McCormick was discussed. It was pointed out that in the City's prior transactions with industrial revenue bonds, specifically with Developers Diversified, the City auditors did not make recommendations regarding down payment requirements for the proposed issue. It was felt that it was the lenders (bank, insurance company, etc.) that would dictate these terms. The motion was made by Alderman Peterson and seconded by Alderman Beatty to rescind any prior action of the Council regarding a 15% down payment and a 15% personal guar- antee and to instead request a 100% personal guarantee from the owners of the build- ing .(Emmet and Edward McCormick). The motion carried unanimously. Therebeing no further business, the meeting adjourned at 5:15 P.M. 0 RETAIL "ON SALE" 0 fitatc of ST IIIICSDta COUXTY OF......_ McLeod --- - ----- - --- To the.......... ei Y. ................... ......Of the......... city ....................... Of Rv-t-Qh;0309-QXL ................... .......... ............State of Minnesota: Hutchinson Jaycees hereby applies for a llzcnae for Viz term . ........ 28th June from . . . ......... . . ...... . .. . . . .......... . jg 81 to all At Retail Only, Non-Into-cicating Malt Liquors, as the same are defln-e-d by law, for consumption "OX" ih"e certain premises in the-.---- - -------- - - ---------------- - - ------ - - described as follows, to-wit• - - -_-__ - Softball Exposition River Park at which place said applicant operate...... the burmz" Of — - -------- . ...... . ...... . ............................ .................. . ............. . . .... . .................... ---- -.1-- and to that end represent ...... and state ..... nj follows: That said applicant ......... is ... a ........ c.U!�zn ......... of the United States; of food moral character .... ................ ................. and rcpz,&ie; and ha ............ attained the aft of 91 years; that .................................................................. pr0priZt-= ..... . . Df the establishment for which the license will be i4suzd if this application is (ranted. That no manufacturer of such non-intoxizatinf malt liquors has any ownership, in Whole or in part, In said business of said applicant ...... or any interest therein; That said applicant ...... ma ke ...... th-it arplization purguant and subject to all the laws of the State Of Afinnagota and thz orcllnances and refulatio" of said ... . . . ..... applicable thereto, which. are hereby made a part hereof, and hereby agree. -.10 observe and obey the same; . ..... . .. . . . ............. crthtr raquIrsmenta. Lf aa7. of local rvX-a!&tk=s) GO N 006A677<-_ Z./ e, 04",7 71V 0 Jt44 e.4-7-1 Are .7 7t holder of, nor application for, Each applicant further states that he 4 not now the A�o has ha made tiOn does he intend to make application for a Federal Retail 1),aUrs Special tax stamp for the sale Of---,- Lnioxioatinj liquor. Dated June 8 ZV 81 9 Gale Boelter .dppUoaxt_ P. 0. aiddre" S� ta - 4 PUBLICATION NO. ORDINANCE NO. 9/81 ORDINANCE AMENDING SECTION 520 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED BUILDING PERMIT FEES THE CITY OF HUTCHINSON DOES ORDAIN: SECTION 1. Section 520:05 of the 1974 Ordinance °Code of the City of Hutchinson, entitled Building Permit Fees, is hereby amended to read as follows: Section 520:00. Building Permit Fees. Subd. 1. A fee for each building permit shall be paid to the Clerk as set forth in the table in Sec - tion 520:05. Subd. 1. The determination of value or valuation under any of the provisions of this code shall be made by the Building Inspector. The valuation to be used in computing the permit and plan -check fees shall be the total value of all construction work for which the permit is issued, as well as all finish work, painting, roofing, electrical, plumbing, heat- ing, air conditioning, elevators, fire extinguishing systems and any other permanent work or permanent equipment. Section 520:05. Schedule of Fees. The following shall be the schedule of fees for building permits in this municipality: Total Valuation $1.00 to $250.00 $251.00 to $500.00 $501.00 to $2,000.00 $2,001.00 to $25,000.00 Fee Surcharge only $10.00 $10.00-for the first $500.00 plus $1.50 for each additional $100.00 or fraction thereof, to and including $2,000.00 $32.50 for the first $2,000.00 plus $6.00 for each additional $1,000.00 or fraction thereof, to and including $25,000.00 �_/L $25,001.00 to $50,000.00 $170.50 for the first $25,000.00 plus $4.50 for each additional $1,000.00 or fraction thereof, to and including $50,000.00 $50,001.00 to $100,000.00 $283.00 for the first $50,000.00 plus $3.00 for each additional $1,000.00 or fraction thereof, to and including $100,000.00 $100,001.00 and up $433.00 for the first $100,000.0 plus $2.50 for each additional $1,000.00 or fraction thereof SECTION 2. Effective Date. This Ordinance shall take effect upon its passage and publication. Adopted by the City Council this day of ATTEST: Gary D. Plotz City Clerk Ralph D. Westlund Mayor $0 to , 1981. C� RESOLUTION NO. 6834 i RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA WHEREAS, the First National Bank of Hutchinson, a duly designated depository of the City, has requested the release of the following securities: 6 3/4 Note J 81 6 3/4 Notes Due 6 -30 -81 Due 6 -30 -81 $ 35,000.00 165,000.00 $200,000.00 which have heretofore been pledged as collateral security for the account of the City with such depository, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Treasurer is hereby authorized to release and return to said depository the securities requested by the First National Bank of Hutchinson, Minnesota. Adopted by the City Council this 9th day of June, 19.81. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk i r (612) 879 -2311 HUT£H' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: June 3 , .1981 TO: Mayor and City Council FROM: Homer Pittman, Building Official RE: May 1981 Building Report Attached is the May 1981 Report of Building Permits Issued and Local Public Construction. There were 2 Curb Cut & Apron Permits, 5 Mobile Home Installation Permits, 10 Sign Permits, and 53 Building Permits, for a total of 70 permits issued during the month. The total Construction Cost was $346,972.00. Sincerely, CITY OF HUTCHINSON r Homer Pittman - Building Official HP /pv attachment -,z I I YCeh46L;, A& Perm Approvea: O.M.B. No. 41- 8202` FoRNC•404 �Permits issued ll G.1 -7D; i in -orn o` V�AY 17C 1 U.S. DEPARTMENT OF COMMERCE BUREAU OF THE CENSUS PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH (Please correct any erro! in ,name and address including Zl ✓ code; REPORT OF BUILDING PERMITS ISSUED AND 61C350C 4; 9 9999 0a5 6 El LOCAL PUBLIC CONSTRUCTION -46 ` 2 73 C MF ELDER 1:ILLARD BLDG OFFICIAL CITY HALL 37 WASHINGTON AVE BEST PLEASE Bureau of the Census RETURN HUTCHIN SON !�N 5535;, WHITE 1201 East Tenth Street COPY TO Jeffersonville, Ind. 47132 If no permits were Issued this month El enter "X" In box and return form. Section I — HOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED Number Construction cost Number Construction cost RESIDENTIAL BUILDINGS Item Build- Housing Build- Housing EXCLUDING ADDITIONS No. (Omit cents) (Omir cents) AND ALTERATIONS ings units ings units (a) (b) (c) (d) (e) (f) (g) One- family houses; semidetached, Zrow, and townhouses 001 $ g 858 $ J Two - family buildings 00I m Three- and four - family buildings 003 3 Z Five -or -more family buildings 004 TOTAL (001 - 004) 094 2 2 108,858 Moved .or relocated buildings 005 Mobile homes 300 5 5 Conversion of nonresidential building to residential housekeeping building 301 Section II — NEW NONHOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED RESIDENTIAL BUILDINGS Item No. Number Construction cost Number Construction cost Bldgs. Rooms Bldgs. Rooms (Omit cents) (Omit cents) (a) (b) (c) (d) le) (f) (g) Transient hotels, motels, and cabins 006 $ $ Other shelter 007 Section III — DEMOLITION AND PRIVATELY OWNED PUBLICLY OWNED Number Number Item RAZING OF BUILDINGS No. Buildings Housing units Buildings Housing units (a) (b) (c) (d) (e) One- family houses, semidetached, J row, and townhouses 231 a $A ZZ Two - family buildings 232 W a' y M Three -and four-family buildings 233 W m ce Five -or -more family buildings 234 All other buildings and structures 240 Section IV — NEW NONRESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED Number of Consuuc;,cn cost N.raber of Construction cost BUILDINGS Item No. buildings (Omit cents) buildings (Omit cents) (a) (b) (c) (d) (e) Amusement and recreational buildings 008 $ S Churches and other religious buildings 009 Industrial "buildings 010 Parking garages all Residential garages and carports 012 9 19,21_< Service stations and repair garages 013 Hospitals and other institutional buildings 014 Office. bank, and professional buildings 015 Public works and utilities buildings 016 Schools and other educational buildings 017 Stores and other mercantile buildings 018 Other nonresidential buildings 019 Structures other than buildings 020 6 7,224 CONTINUE ON REVERSE SIDE r1 F- -I Section V — ADDITIONS AND ALTERATIONS PRIVATELY O,,,NED PUELICLY OWNED TYPE OF BUILDINGS lteT No' Nu��ber of ' Coritruc::or ccs: N "`e' c! Construction cos- permits �. t ce' %t s; cers,:'s fGm,t cents, la; (b) cl C (e) Housekeeping residential buildings 021 31 IS 148,471 S All other buildings and structures 022 5 1 63,202 Section V; - INDIVIDUAL PERMITS - $500,000 OR MORE List below permits issued for new buildings and for new additions and alterations with a construction cost of $500,000 or more. Also list all permits for buildings omitted from sections I, Il, IV, and V because you could not classify them; enter a dash under item number in column (a). Item Description Name and address of Ownership Mark (x) Cost of construction Number of housing Number of No. owner or builder one (Omit cents) units stories (a) (b) (cl (d) 1e) (f) (91 Kind of building ----------------- - - - - -- E:] Private --------------- - - --- Site address ------ - - - - -- ---- _ —___ -- Public S Kind of building ------------------ - - - - -- Private --------------- - - - -- Site address __ _______ ________ ______ Public Kind of building ------------------ - - - - -- Private -------------------- Site address ------- - -- - - -- Cj Public Kind of building ----------------- - - - - -- Private Site address ---- ------- ---- -- - - - - -- Public Kind of building ------------------ - - - - -- Private --------------- -- - -- Site address -- ---- ---- ----- --- - - - -- Public Kind of building ----------------- - - - - -- [3 Private --------------- - - - -- Site address --------------- - - - - -- -- E:] Public Kind of building - ----------------- - - - - -- ❑ Private --------------- - - -- Site address Public Kind of building ----------------- - - - - -- Private --------------- - - - -- Site address _ ________ _____ ___ ___ ___ ❑ Public Kind of building --------------- - - - -- ----------------- - - - - -- Private Site address _______ _______ — Public Kind of building ------------------ - - - - -- L_1 Private --------------- - - - -- Site address ----------- - - - - -- — ___ - - -�j Public I i Comments 020 — $150.00 Floating Slab; $600.00 Driveway; $270.00 Fence; $400.00 Fence; $5504.00 Fence -K -Mart Garden Shop; $300.00 Fence. Name of person to contact regarding this report Telephone Area code Number Extension Homer Pittman Title Building Official 612 587 -5151 210 Has there been any change in geographic coverage of your permit system during this period? ........................... 0Yes — Explain in comments Q NO FORM C.404110-1-79) 6 MINUTES Park b Recreation Board Wednesday, May 6, 1981, 12 Noon The Park & Recreation Board met with Roy Johnsen, Rolland Jensen, Don Falconer and Kathy McGraw present. Also present were Bruce Ericson, Park & Recreation Director, Cliff Paulsen, Parks, Mary Haugen, Civic Arena Coordinator, Grace Sanstead, Secretary, and John Minar, resident of Clifton Heights was also present. Marlow Prebe, Director of Engineering and Gary Plotz, City Administrator appeared on the Richard Larson property subdivision. The minutes of the April meeting were read and approved b-.y acting Chairman, Roy Johnsen. Mr. Priebe and Mr. Plotz wished to get a recommendation on whether the Park Board thought a park in the Clifton Heights are was needed. Bruce Ericson thought one was needed if enough land could be obtained for one park rather than two small areas. Mr. Priebe showed comprehensive plans of the Clifton Heights area. The Richard Larson subdivision is required to contribute up to 10% of the gross subdivision land area or a cash contribution toward the Park Trust Fund. The Planning Commission and the City Council making the choice, not the developer. The most likely to contribution would be land from the Richard Larson subdivision and land owned by.Sandelman, and Mr. Priebe was willing to contact him thus making a sizeable area for a park. Other area around there were given consideration, some were commercial, some too small and some used by other businesses around there. A motion was finally made by Mr. Jensen, seconded by Don Falconer to put in a park if land was available for one, an "aye" vote by the Board. Mr. Priebe and the Planning Commission would go ahead and see what was available. Bruce has asked for grants for shrubs and trees and a bridge. across the river at McDonald's Park. Donations from Crow River Boating Club were given to Youth Baseball. John Minar was interested in a park but did not represent any group, nor did he want res- idents to have to pay for additional land for the park. The Parks have been cleaned and ready for use. The Park men also helped with the sound system at the Civic Arena, which has been installed. A water leak at Optimist Park has been repaired by Harold Juul. At the Civic Arena the walls are being painted. Wrestling did not draw a large crowd. Roller skating sessions drew about 500 people. The Jose' Cole circus is booked for June 18th. Trees are still being planted by the Parks & Recreation Department. Arbor Day was cele- brated in the Library Park. A Natural Resource Forester from St. Paul presented Mayor Westlund with the "Tree City USA" Award flag, along with a plaque presented by Governor Quie. Scout Troop 248 helped plant trees at the Luce Line Trail, School Road Viaduct. Two tree inspectors will be hired the end of May for the 1981 Dutch Elm disease program. Most accurate estimate of 43,758 trees are within the city limits. Applications for the Penny Klitke, Recreation Supervisor position are being received. As there was no further business the meeting was adjourned at 1:30 p.m., the next meeting to be held at City Hall at 12 Noon on June 3, 1981. Respectfully submitted, Grace Sanstead, Secretary ��- 0 . MINUTES "Senior Activity Center" Advisory Board Tuesday, May 5, 1981 The "Senior Activity Center" Advisory Board met Tuesday, May 5, 1981 at 9:30 a.m., Emma Lake presiding, Present: Emma Lake Tom Stibal Erna McKenzie Don Falconer Norine Riesberg Rita Tasche Absent: -Milt Lueneburg Bruce Ericson The minutes of April meeting were read and approved. The treasurers report was read by Erna McKenzie showing a balance of $32.92. Report approved, OLD BUSINESS Tom Stibal thanked the Board for remembering him while he was hos- pitalized. There was a discussion as to the Bunco and Bingo game days. There will be no Bunco in May as it falls on Memorial Day, May 25th. NEW BUSINESS Emma Lake asked for comments,,pro and con, if we would sponsor'a float unit in the, 1981 Water `Carnival Parade, June 21. Tom Stibal was appointed to contact Barricks Stables to see if they would be willing to furnish a surrey as they have in the past. It was sug- gested that McLeod County Outstanding Seniors, Rev. John Melchert and Frieda Schraam be asked to ride in the surrey. Rita Tashe reported that on May 14th the "Time of Your Life" Sem- inar to be held at Willmar May 26, 27, & 28, the State Conference on Aging to be held at St. Cloud. May 2, 28, & 29, Health Screening for Seniors at Christ The King Lutheran Church. The next meeting of the Board to be Tuesday, June 2, 1981, -9:30 a.m. at the Old Armory. The meeting was adjourned at 10:30 a.m. Respectfully submitted, Norine Riesberg, Secretary V' e , CUSTOM 1-1010S LIGHT COMMERCIAL WODELING Business Phone 587 -5555 Mayor / City Council Planning Commission City Hall Hutchinson, MN 55350 Gentlemen: r BUILDER HUTCHINSON, MINNESOTA 55350 ,,23456\ x'31 to �.9 N Rr C ix7Er: s �c�2,ZlZ Home Phone 587 -5556 June 4, 1981 Re: Kimberly's Country Estates Subsequent to the meeting with some of the Council members to review the latest street system East of my proposed plat I have met with my Engineers (RCM) to revise my plan to incorporate all of the changes requested. The new plan includes the ten percent park area and the sixty foot street to the East as requested. This has necessitaded a change in some of the housing design. After much deliberation I have come to the conclusion that I will not continue with the "Planned Unit Development ". I therefore withdraw my "PUD" request for Kimberly's Country Estates. I will attend the Council Meeting on Tuesday June 9, 1981 in the event you have any questions on this matter or the latest proposed layout. cc: City Engineer t , Si �erely,�` `Richard Larson RL /ah 4 * GARDEN ROAD r \ I 4 n o v� D\Ito N �I �g r r l = z 3 C.0 ' ND J N -1 Ulpl � I \ n n , �. I I D i 7!7 NO' 7'IS' E F 0 � \ � car _ 3 S C 0 �• _ � � Uj� 4r I Ov to G3 37 do Lu Ca loo! i oo W I I D/U/S /Ou — r/, ORDINANCE NO. 8/81 AN ORDINANCE ADOPTING THE MINNESOTA STATE BUILDING CODE THE CITY COUNCIL OF THE CITY OF HUTCHINSON DO ORDAIN: SECTION 1. Building Code Adopted. Subd. 1. The Minnesota State- -Building Code, one copy of which is on file in the office of the City Clerk, has been _ adopted by Minnesota Statutes, Chapter 16.851, as a uni- form building code applicable throughout the State. Such code is hereby confirmed as the Building Code of the City of Hutchinson and incorporated in this ordinance by refer- ence as completely as if set out in full excepting only Table 3 -A from Chapter 3 of the said Uniform Building Code and all of the appendices to the State Building Code des- cribed as "not mandatory" that are not expressly adopted by this ordinance. A. The 1980 Edition of the State Building Code adopts by reference the following codes: 1. 1979 Edition of the Uniform Building Code of the International Conference of Building Officials, identified as "UBC 2. 1978 Edition of the National Electric Code, identified as "NEC ". 3. 1978 American National Standard Safety Code for Elevators, Dumbwaiters, Escalators and Moving Walks, identified as ANSI A17.1 = 1978 and Supple- ments, ANSI A17 -la - 1979. 4. 1979 Minnesota Plumbing Code, identified as MHD 120 through MHD 135. 5. "Flood Proofing Regulations ", June 1972, Office of the Chief Engineers, U.S. Army. 6. Minnesota Heating, Ventilating, Air Conditioning and Refrigeration Code, identified as SBC7101 through SBC8505. 7. "Design and Evaluation Criteria for Energy Con- servation in New Building, Additions and Remodeled Elements of Buildings and Standards for Certain Existing Public Buildings ", identified as 2MCAR Section 1.16001 through 2MCAR Section 1.16006 (SBC 6001 - 6006). 8. State of Minnesota Mobile Home Installation Standards 1977, identified as 2MCAR 1.90450, installations and related definitions in 2MCAR 1.90103. 9. Standards of Performance for Solar Energy Sys- tems and Sub - systems Applied to Energy Need of Buildings, 1977 Edition, identified as 2MCAR 1.16101 through 2MCAR 1.16107. B. In addition to those items listed above, certain Appen- dices, Standards and Supplemental Materials referenced in the Code are hereby adopted by reference as part of the Building Code of the City of Hutchinson and incorp- orated into this ordinance as completely as if set out in full. 1. Technical Requirements for Fallout Shelters, identified as SBC Appendix A. 2. Variations in Snow Loads, identified as SBC. Appendix B. 3. 1979 Uniform Building Code Appendix Chapter 35. 4. Minnesota Plumbing Code Appendices A, B, C & D. SECTION 2. Ordinance No. adopted , 19 is hereby repealed. _�u SECTION 3. This ordinance shall be in full force.and effect from and after its passage and publication. Passed and adopted this day.of , 1981, with the following vote: "Aye" =No Absent Approved and signed this day of , 1981. ATTEST:- Gary D. P otz City Clerk Ralph D. Westlundr Mayor • • (612) 879 -2311 iHUllf1' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MILAN. 55350 M E M O DATE: June 5, 1981 TO: Mayor and City Council FROM: Director of Engineering RE: Gary Gehlen 776 Madson Ave. Lot 3, Blk. 2, Madson Addition At the meeting of May 7th with Mr. Gehlen, the city offered to absorb 50% of the cost of the recommended changes in catch basin location and curb and gutter removal and replacement. Mrs. Gehlen has verbally notified my office that they will accept said offer. Based on the estimated cost, the breakdown would be as follows: City--- - - - - - -- $ 761.13 Gary Gehlen - -- 761.12 Total--- - - - - -- $1,522.25 Attached is background data for your information. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe Director of Engineering MVP /pv attachment cc: Gary Gehlen r- C— I r ' (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 5 350 April 15, 1981 Mr. Gary Gehlen 776 Madson Ave. Hutchinson, MN 55350 RE: Lot 3, Blk. 2, Madson Addition Dear Mr. Gehlen: As you know, it is proposed to construct the permanent street surfacing on Madson Avenue this year. In accordance with our previous discussion and correspondence relative to your driveway, the street improvement project will improve the situation somewhat but not entirely. Enclosed is a copy of my memo to the'City Council relative to the cost and recommendations. The matter was tabled and I was requested to contact you and submit additional information at the next council meeting. Due to my schedule, I would like to delay meeting on this until April 27th. Kindly let me know what time would be most convenient for you on said date. mvp /pv enclosure Sincerely, CITY OF HUTCHINSON Marlow V. Priebe Director of Engineering (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 21KIE DATE: April 13, 1981 TO: Mayor and City Council FROM: Director of Engineering RE: Lot 3, Block 2, Madson Addition In 1973 curb and gutter was installed on Madson Avenue from Dale Street to Lynn Road. At least a year after curb and gutter was installed, the house on the above referenced property was built. I have been in contact with the property owner relative to his concern -that they drag their car on the street entering and exiting from their driveway. I have explained that the construction of a permenant street surfacing will improve the situation, but not necessarily be the complete answer to the problem. There is a catch basin low point in the street, in the center of their driveway. To resolve the problem according to our field investigation, it would require moving the catch basin, removing and installing 60' of curb and gutter, as well as removal and replacement of 103 sq. ft. of driveway panel. The cost for this is estimated at $1,522.25. Attached is a copy of cost estimate and sketch of proposed work for your information. - It is my opinion that if the property owner wants this improvement to his ingress and egress, he should be billed for the same. Your decision on this is requested to enable us to proceed with this in conjunction with the street improvement proposed for 1982. Sincerely, CITY OF HUTCHINSON -; �n er�z ?/- _ Marlow V. Priebe City Engineer mvp /pv attachments ' • r 9� r- "KMA Iva rate: Xar 30. 1gs1 Estate No. 4 • ITB( IAIIT i. Remove Curb L.F. $. Remove Concrete Driveway Panel 3. Remove 'Catch Basin 12" R.C.P. 01-8' Deep S. Type B Catch Basin _ . 6. Trench Compaction 7. 8618 Concrete Curb & Gutter A. 5" Concrete Driveway Approach Panel 9. 10. • 11 • C tocH-v 13. 14. `.- IS. 16. i 17. {�f ;,U ` I� t - S.F. Each L.F. _lath L.F. I.F. S .F. LOUTION QUANTITY UNIT PRICE AVOW ba jw 0 103 1 20 °= a- ,136",x. a /sue-• 3�z.00 Zak • 60 S `�? 375.-v2. • 103 / ss 18a • 2S %w-C , as An _T ,. tLx IOTIN COL ,ETII 1A1IOaVM • 121 MATUTA i ,titYARI • WNXEAP-suk I airi.;W • (9it) ""372 • IMMAI.#' RATS — IN + SU49N • Z iti? tz 7 '0,* Sb ► 6r .*Jef - t!•Qi� tap 13.33 WC ,ems cs. V♦ 6 }:w ter 1:p 1: r+ • ¢. 4- .. :. ; ' ' .. - t �►- is [ 14 iV o �o . :. .� 3 ' At (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: June 4, 1981 TO: City Council FROM: Director of Engineering RE: Project 81 -30 Bituminous Surfacing & Appurtenances Jackson St. - McDonald's 6th Addition Attached is a letter from the developer requesting said project be cancelled for 1981. This is not a high priority project for 1981 and I recomm6nd said project be deleted from our 1981 program. I assume we will program same in 1982. The one year delay will not effect our program. Respectfully, CITY OF HUTCHINSON Marlow V. Priebe Director of Engineering MVP /pv attachment ?- 452- 0 s • 105 Second Avenue Southwest, Hutchinson, MN 55350 "Quality —built with integrity since 1947." May 27, 1981 City of Hutchinson Hutchinson, Minnesota 55350 Re: Improvement Project 81 -30 To: Hutchinson City Council DuMax, Inc. requests Improvement Project 81 -30 be canceled for 1981. Said project is for surface improvements to Jackson Street in Mc Donald's Sixth Addition in the City of Hutchinson. It would be feasable for council to consider this improvement in 1982 or later as per sub - division agreement. Yours truly, Duane E. Dickey, Pres . DED /md Duane Dickey, President Telephone: (612) 578 -2911 e - ! i -. nutchnson community nospital Century Avenue, Hutchinson, Minnesota 55350 Telephone 6121587 -2148 "An Equal Opportunity Employer" June 5, 1981 Honorable Mayor Ralph Westlund and City Council Members City Hall - 37 Washington Avenue West Hutchinson, Minnesota 55350 Honorable Mayor Westlund and City Council Members, The Board of Directors of Hutchinson Community Hospital at the regular May Meeting received and reviewed a recommendation from the hospital staff regarding replacement of carpet in the north, east, and south wings of the medical and surgical nursing units. Attached you will find a capital expenditure request analysis presented by Mr. Dennis Anglin, the hospital's Chief Engineer. The hospital belongs to a major buying group in Minneapolis. This affiliation allows us to buy carpet, along with other capital expenditure items, at cost from the—manufacturers. This would eliminate having to purchase the materials second hand from a dealer. The approximate cost of the carpet would be $9,000 plus installation. The hospital will be accepting bids for installation of the carpet from local vendors. It is antici- pated that the entire cost of the project will be approximately $13,000. The following reflects the motion from the Hospital Board of Directors Meeting of May 19, 1981: Motion was made by Goebel to request approval from the City Council to replace carpeting in the general nursing areas as detailed on the capital expenditure request submitted on May 5, 1981, by the Chief Engineer. Motion was seconded by Ewald. All were in favor. Motion passed. Thank you, in advance, for your consideration of the above- mentioned matter. If you have questions, please do not hesitate to contact me. Sincerely, HUTCHINSON MMUNITY HOSPITAL Philip G. Graves Administrator lkz Attachment Signature: Dennis Anglin over) Date: May 15, 1981 DEPARTMENTAL/-�`1 CAPITAL EXPENDITUf iQUEST RATIONALE FOR RECOMMENDATION PROPOSAL PRESENT SYSTEM ALTERNATIVES TO PROPOSAL BUDGETED, IF NOT, PLAN FOR FINANCING A proposal is being submitted to purchase and Not.applicable. 1. Do nothing. It is my recommendati Total carpet have installed carpet in the 200, 300, and 2. Do the hallways that we replace the above mentioned carpet replacement of all flooring in the hospital all 400 hallways, and also only, ' areas because they are was budgeted in the in all of thq:oran e g 3. Do the rooms only badly worn and in need amount of $15,000 for rooms in the above of replacement at this the 1981 calendar year mentioned wings. time, for the hospital. (See attached list on back of request). It is also my recommendation that the hospital purchase the carpet through a Health Central vendor in the Minneapolis area that we have purchased carpet from before. This price would be approximately $9000' for the carpet. It is also my recommendation that we replace the above mentioned hallways' along with the adajacent rooms at the same time, this will ' keep the color consistency of the carpet all the same. Also manufacturers of carpet cannot keep the consistent of colors Signature: Dennis Anglin over) Date: May 15, 1981 1 of carpei. from one year to ,mother to match exactly perfect. It is also my recommendation that we have the carpet installed by the Ray Kamrath Floor Covering Company of Hutchinson., Minnesota, for a price of $3904. E i t l r r r Ambulance � u�C��SG� (— •G��u�� G Ambulance i I orgue. X B 8 B r X E.R. Dr. X 18 Surgical Beds North P.T. Recovery B X B 8 Single. beds X S Two bed X 0.01 1 B e ChU r g X . ange t l Surgery G L X X -Ray Nvrses 0 .R *2 B 9 Obstetrics #1 *2 Chang X Lob , X r v SSR t CSR .. Coffee � X B B B B B r� 1 Zo tv B B X X X x lobby —� Nurses Nurser � Lo or ^S Chapel Office Admin. Court Yard I Station y T � � Med. Rec lounge Delivery s Dr. tr IF Soil •� . ,. , Drugs iloundr Dining X X X X Xt X X I Y� B I Room x ca B B B B, B laundryL "�� B —� x I x X Moin ' Storage P Kitchen B 9 Pediatric Beds 01 Entrance a B B 0 1 x x' L B B 19 Medical 7E Mechanical k X f 9 Single beds x 5 Two bed B 1 B D • Service x B = Bathroom Entrance 4 X = Bed d x x 1 (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Parks & Recreation Director DATE: June 5, 1981 SUBJECT: Proposed Weed Elimination Ordinance Changes in the cuA,%ent (Deed Et minat-ion Ordinance are in scAipt. Section 635:10. Weed Elimination. Subd. Z. Any weeds or grasses, whether noxious as defined by law or not, growing upon any lot or parcel of land outside the traveled portion of any street or alley within the corporate limits of this municipality to a greater height than eight (8) inches or which have gone or are about to go to seed are a nuisance. The owner and the occupant shall abate or prevent such nui- sance on such property and on land outside the traveled portion of the street or alley abutting on such property. Subd. 2. When the owner and occupant permit a weed nuisance to exist in vio- lation of this ordinance, the Weed Inspector shall serve notice upon the owner of the property if he resides in this municipality and can be found, or upon the occupant in other cases, by registered mail or by personal service, order- ing such owner or occupant to have such weeds cut and removed within 5 days after receipt of the notice and also stating that in case of noncompliance such work will be done by the municipality at the expense of the owner and that if unpaid, the charge for such work will be made a special assessment against the property concerned. When no owner, occupant or agent of the owner or occupant can be found, the provision for notice-shall not apply. Thin notice witt appf-y jor the entire growing season and Witt be the on y notice the pnopelity owner wit %eceive. Ij at any time duninng the entihe growing season said gnaza ea on weeds are at a height greaten than eight (8) inches, the munici.pat i ty witt have the autho& ty to have such weeds cut and removed. Subd. 3. If the owner or occupant fails to comply with the notice within 5 days after its receipt, or if no owner, occupant, or agent of the owner or occupant can be found, the Parks and Recreation DNcecton, or his duly au- thorized agents or employees shall cut and remove such weeds or grasses. The Parks and RecAeat,i,on Director shall keep a record showing the cost of such work attributable to each separate lot and parcel and shall deliver such information to the Clerk. q-2, F/ 16121 879 -2311 C/T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: June 5, 1981 TO: Mayor and City Council FROM: Director of Engineering RE: Relocation of T.H. 22 In checking with Glen Grahn of Minnesota Dept. of Transportation, I was informed that the procedure would be to pass a resolution requesting the relocation. If this is done, the exact language in said resolution can be finalized before it is sent to the state. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe Director of Engineering MVP /pv q-,j,l REGULAR COUNCIL MEETING WATER $ SEWER FUND *State Treasurer *State Treasurer *Appollo Piping American Payment Center Brandon Tire Co. Commissioner of Revenue Crown Life Ins. Co. 1 Equitable Life Assurance Farm $ Home Feed Rite Controls GTC Auto parts Hutchinson Utilities Gross Industrial Heikes Hardware Hank Jims Auto Salvage Junker Sanitation Juul Contracting Finley Mix Mn. Valley Testing Lab. Munitech Inc. Nalco Chemical Co. Nott Co. Plaza OK Hardware Power Process Quades Sorensen Farm Supply Water Products Pro Electric STate Treasurer STate of Minnesota Fire Extinguisher Sales Johnson Super Valu Krasen Plbg. The Patce- Co . GENERAL FUND *State Treasurer *State Treasurer *Wigen Chevrolet Co. Marie Thurn Katy Peterson Donna Campa Bill Valek Dona Omodt, Sheriff Mary Kahman • June 9, 1981 Social Security PERA supplies rental of box $ 2 bags repairs May sales taxes June dental insurance June LTD insurance supplies repairs supplies computer charges $ electricity uniform rental supplies repair parts May refuse charges repairs safety glasses testing repairs chemicals parts supplies repairs & parts repairs supplies parts repairs Certificate renewals subscription repairs distilled water supplies supplies PERA Social Security 1981 pickup truck seminar subpoena $ mileage fees subpoena fees subpoena fees paper service rental refund $ 859.35 293.33 48.50 91.50 13.25 158.98 105.36 58.06 5.28 322.31 2.19 8814.18 125.15 15.10 15.00 15,167.40 3526.35 80.00 419.60 908.56 3292.20 21.96 1.98 402.24 20.40 6.00 129.99 53.50 30.00 2.25 10.00 51.00 52.74 26.25 $ 35,130.96 $3442.81 6385.71 7728.30 87.33 30.90 10.00 10.00 10.60 20.00 //-eZo U -2- Duane Dascher safety shoes $ 10.00 Doug Meier 50 steel fence posts 87.50 Charles Jones uniform shirts - reserve 15.00 James Haasl weed cutting 955.50 Francis Mott Lot 5, Blk 25, S31 City land 43,400.00 CRown of Mn. Inc. dl fees for county 2279.00 Dales Automotive supplies 22.00 Grams Ins. Agency 2 notary bond fees 40.00 Mn. State Armory Bldg. armory payment 7000.00 Olivia Floral flowers -mrs. Ondrachek 13.50 Treasurer, STate of Minn. notary commission fees 10.00 West Central Recreation Supply refund on plans 25.00 Nevco Scoreboard Co. scoreboard 6000.00 Lauree Hulkonen swimming refund 7.00 Leonard Schuft Twins game refund 13.00 Albert LeDoux Twins game refund 6.50 Herbert Krebsbach Twins game refund 10.00 Joseph Herout Twins game refund 6.50 Martha Carlson Twins game refund 6.50 Mabel Welling Twins game refund 3.50 Sophia Johnson Twins game refund 6.50 Andrea Koenig Twins game refund 6.50 Mn. Housing Finance Agency Change Order #1 High Rise 54,782.00 Am. Linen Supply towel service 55.16 Am. Welding Supplies Brandon Tire Brinkman Studio Bryan Rock Products Carr Flowers Chapin Pub. Co. Crown River Vet Clinic Coca Cola Bottling Co. of McLeod Crown Life Ins. Co. Culligan Water Cond. Condons Supply _ Crow River Press Equitable Life Assurance Soc. Farmers Elevator Felskas Auto Service Floor Care Supply Forbes Auto Center Fire Extinguisher Sales Gambles Pamida George Field HAVTI Hutch Landscaping Hutch Leader Hutch Utilities Hutch Wholesale Supply gas 13.65 repairs 7.50 supplies 48.50 agr. lime 951.22 funeral flowers 50.00 publication costs 771.16 May services 250.00 supplies 123.00 dl fees for county 159.50 June dental 1343.98 salt $ service 27.00 supplies 32.03 copy paper 10.02 June LTD ins. 564.69 chemicals 43.84 parts 10.75 supplies 1201.60 parts 2.40 service extinguishers 103.30 grease gun 4.97 supplies 4.74 state fire school 28.40 repairs 32.38 stump removal $ move tree 80.00 publications 716.84 electricity & gas 5818.85 supplies 122.30 r� L -3= 0 Hutch Shoppers Guide summer rec. brochure 391.20 Ink Spots printing 113.50 Intl City Mgn. Assn. 1981 dues 207.87 Jims Auto Salvage repairs 30.00 Juul Contracting storm sewer repair 770.45 Kemske Paper Co. office supplies 29.38 League of Mn. Cities 7 subscriptions 70.00 Lamberts Standard Service car washings 18.00 Lloyd Schlueter intown mileage for June 30.00 Lano Equipment Inc. repairs 133.21 MRPA 9 rule books 20.25 Madsen Ins. Agency insurance coverage 89.00 Mankato Mobile Radio repairs 223.32 Marco Bus. Products 2 calculators 300.00 McLeod Coop Power Assn. electricity 217.15 Kenneth Merrill mileage 55.28 Mn. Blueprint supplies 11.69 Mun. Finance Officers Assn. membership dues 55.00 Midwest Bus. Products office supplies 29.07 Plaza OK Hardware supplies 35.26 McGarvey Coffee Co. police coffee 61.20 Gary Plotz June intown mileage $ other milage 317.98 Quades repairs 52.94 Rannow Electric repairs 13.50 Richards Asphalt Co. crackfiller 247.50 Siems Bargain Center supplies 8.80 Schmeling Oil Co. grease,oil,diesel fuel 1906.15 Schramm Implement parts 89.72 Simonson Lbr. Co. supplies 6.14 Document Center Peace Officer Guide 3.50 Swanke Motors parts 8.85 Traf O Teria System camp ground tickets 115.27 Tri County Water Cond. - salt 6.10 Teply Equipment Co. parts 46.52 Tin Pan Deli library board meeting 7.30 United Bldg. Centers supplies 98.63 Wigen Chev. Co. repairs 47.50 Ralph Westlund __ June office expenses- 300.00 Wesleys Pharmacy supplies 3.07 Gross Industrial uniform rental 500.14 Apache Hose & Rubber supplies 109.34 Forman Ford Paint Co. paint and thinner 1905.10 Kim Meyer state fire school 75.00 Jim Brood state fire school 75.00 Brad Emans state fire school 75.00 Loren Rannow state fire school 75.00 Randy Redmann state fire school 75.00 Orlin Henke state fire school 156.12 Gary Henke state fire school 166.52 Allen Office supply supplies 6.33 Co. Treasurer h assessment chgs. 7608.00 Family Rexall Drug office suppli 65.66 Farm.& Home supplies 118.97 GTC Auto parts supplies 1137.54 HAVTI work study students 140.20 A � • i -4- Hutch Iron $ Metal iron & tubing 28.70 Heikes Hardware Hank supplies 67.65 Krasen Plbg. $ Htg. repairs 52.88 MacQueen Equipment supplies 280.33 Meeker Washed Sand $Gravel pea rock $ sand 567.44 The Patco Co. first aid kits 78.75 Pikal Music Store fan 18.00 Rockite Silo Inc. supplies 157.65 Sorensen Farm Supply supplies 35.45 Xerox contract payment 146.56 Wm. Mueller & Sons street material 3087.38 $ 167,988.94 Bonds of 1980 Wm. Mueller $ Sons Est. #2 $34,725.49 OFF STREET PARKING Jerabek Machine Shop repair meter posts 6.25 Heikes Hardware Hank supplies 4.77 $ 11.02 MUNICIPAL LIOUOR.STORE Commis -sioner of Revenue April Sales taxes $ 3268:36 Johnson Brothers liquor 679.05 Griggs Cooper & Co. liquor 1472.35 Old Peoria Co. liquor 791.65 Ed phillips & Sons liquor & wine 615.38 Lenneman Beverages beer and mix 15,533.35 Triple G beer 14,628.95 Twin City Wine Co. liquor & wine 2645.94 Griggs Cooper $ Co. liquor & wine 2166.88 Old Peora Co. liquor $ wine 1576.39 Ed Phillips & Sons liquor $ wine 1052.10 Locher Bros. beer 9872.30 Friendly Beverage Co. beer 2337.45 Mn. UC Fund unemployment 17.64 Nationwide Papers bags 171.52 Twin City Pricing & Label Co. label guns 85.17 American Linen Supply towel service 15.60 -5- Hutchinson Telephone Co. phone service Electro Watchman quarterly payment Hutch Utilities electric § gas City of Hutchinson bldg. permit Lenneman Beverage Co. beer Diamond Clear Ice ice Junker Sanitation refuse charges Twin City Wine Co. wine Ed Phillips & Sons liquor & wine Old Peoria Co. liquor Northland Beverages mix Griggs Cooper Co. liquor 19.87 84.00 343.18 43.41 1143.00 254.50 90.00 763.60 5298.54 1990.55 92.80 4344.53 $ 71,396.06 CUSTOM H (*S LIGHT COMMERCIAL EMODELING 16 I' l Business Phone 587 -5555 BUILDER HUTCHINSON, MINNESOTA 55350 June 8, 1981 Planning Commission City Council City of Hutchinson 37 Washington Ave. West Hutchinson, MN 55350 RE: Kimberly's Country Estates Preliminary Plat Gentlemen: Home Phone 587 -5556 FOR YOUR INFORMATION As per the requirement of the Subdivision Ordinance Section 12:00 VARIANCES and Section 13.10 _SPECIAL APPLICATION REQUIREMENTS, I hereby submit the following variance request for the above- referenced plat: Reduction in street right of way to 40 feet to conform to the streets in Clifton Heights Plat my plat is adjacent to. The reasons are: The inability to increase some of the roadway of Hilltop Drive because of present ownership. If all of the streets are widened, it would effect two adjacent property owners. Inasmuch as, the surfaced portion of the roadway will exceed the requirements of Section 5.42, I do not believe that the granting of the variance will be detrimental to the public welfare or injurious to other property in the area of my plat. 'In Sincerely, 1 Richard Larson 0 POLICE DEPARTMENT MEMORANDUM TO: - Chief O'Borsky FROM: Nanny Ricca SUBJECT: Maternity Leave of Absense • DATE June 3,1981 I request approval for a three month maternity leave of absence, to begin approximately July 6, 1981. TO: MAYOR AND CITY COUNCIL June 9, 1981 FOR YOUR INFORMATION The above personnel action conforms to adopted personnel policy and to council approved procedures. r Personnel Clabrdinator (Part time employees presently working in the police department will fill the position during the leave.) CUSTOM H(65 LIGHT COMMERCIAL JMODELING Alcar r Business Phone 587 -5555 BUILDER HUTCHINSON, MINNESOTA 55350 June 8, 1981 Planning Commission City Council City of Hutchinson 37 Washington Ave. West Hutchinson, MN 55350 RE: Kimberly's Country Estates Preliminary Plat Gentlemen: Home Phone 587 -5556 FOR YOUR INFORMATION As per the requirement of the Subdivision Ordinance Section 12:00 VARIANCES and Section 13.10 SPECIAL APPLICATION REQUIREMENTS, I hereby submit the following variance request for the above- referenced plat: Reduction in street right of way to 40 feet to conform to the streets in Clifton Heights Plat my plat is adjacent to. The reasons are: The inability to increase some of the roadway of Hilltop Drive because of present ownership. If all of the streets are widened, it would effect two adjacent property owners. Inasmuch as, the surfaced portion of the roadway will exceed the requirements of Section 5.42, I do not believe that the granting of the variance will be detrimental to the public welfare or injurious to other property in the area of my plat. Sincerely, r Richard Larson (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: June 4, 1981 TO: City Council Planning Commission FROM: Marlow V. Priebe RE: Area East of Clifton Heights FOR YOUR INFORMATION As directed, I have completed proposed street plan that will provide an outlet from the Clifton Heights area to the east and will allow for subdivision of the area to the east into commercial size lots. Said plan is enclosed for your information. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe . Director of Engineering MVP /pv enclosure MINUTES MEETING WITH FIRE DEPARTMENT BUILDING COMMITTEE MONDAY, JUNE 1, 1981 FOR YOUR INFORMATION The meeting was called to order by Mayor Westlund at 7:00 A.M. The following were present: Mayor Westlund, Alderman Beatty, and City Administrator Plotz. Fire De- partment Building Committee members present were: Chief Lloyd Schlueter, Chairman Marlin Torgerson, Clinton Gruett, Mike Monge, and Brad Emans. Also present were John Korngiebel and Todd Schnobrich of Korngiebel Architects. Mayor Westlund presented discussion on the status of the new fire station. John Korngiebel was present to present a revised layout plan of the building. Several changes were discussed, including relocating the Fire Chief's office to the front entrance of the building on Third Avenue and relocation of the fire hydrant on Third Avenue. It was also agreed that the over head electric wires and service would be placed under ground. It was reported that the project is approximately 10 days behind schedule. It was also noted that the survey of the fire station site was completed and also the soil borings. There being no further business, the meeting adjourned. 0 0 0 C0% 0 �D CITY OF HUTCHINSON sn� 37 WASHINGTON AVENUE WEST HUTCHINSON, MINNESOTA 55350 (612)587 -5151 EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL DATE June 5, 1981 NAME AND ADDRESS 1- Marlys Hoeft, 600 Lakewood Drive, Hutchinson 2-Harb Haugen, 326-Franklin St, RutcKinson 3 -Mike Getzke, Rt. 3, Hutchinson JOB TITLE 1 & 2 -Tiny Tot Program 3 -Swim Instruction SUPERVISED BY Bruce Ericson EMPLOYMENT STATUS New Employee Other: Full Time X Part Time or Seasonal PAY RATE 1 & 2- $4 /hr 3- $3.90 /hr COMMENTS Budgeted summer program staff The above personnel action conforms to adopted personnel policy and to the council approved selection process. ' men 41 Lk Personnel CooriRnator ,i! , 3 -81 h 0 s CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINNESOTA 55350 (612)587 -5151 EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL DATE June 4, 1981 NAME AND ADDRESS Joseph Vostinar, 87 - 5th Ave NE, Hutchinson JOB TITLE Park Maintenance Operator SUPERVISED BY Bruce Ericson EMPLOYMENT STATUS X New Employee Other: _Full Time Part Time or Seasonal PAY RATE Grade III, Step 5 To begin work approximately June 15. COMMENTS Replacement for Joe Getz, who retired June 1. Background in carpentry, construction, light mechanical. 3 years Army, 1 year post -high school education. Age 28, married. Excellent references. NOTE: There were 52 applicants for this advertised position. Six were interviewed after initial screening. The above personnel action conforms to adopted personnel policy and to the council approved selection process. 3 -81 h K (612) 879 -2311 CI T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 June 1, 1981 FOR YOUR INFORMATION TO: Planning Commission Park Board City Council FROM: Director of Engineering, Planning & Protective Inspections RE: Park Donation Schedule The last revision of the above- referenced schedule was approved by the City Council on April 11, 1978. As per Chairman Don Erickson's request, I hereby submit a proposed schedule for your consideration. Attached, also, is a copy of the present schedule for your information. MVP /pv attachment cc: Bruce Ericson Sincerely, CITY OF HUTCHINSON Marlow V. Priebe Dir. of Eng., Planning & Protective Insp. • • June 1, 1981 PROPOSED PARK CONTRIBUTION SCHEDULE Lot Area In Lot Area In 1000 Sq, Ft. 1000 Sq. Ft. Increments Cost Increments Cost 0- 8 $ 84.70 92 -100 $372.68 8 -12 101.64 100- 120 389.62 12 -16 123.20 120- 140 406.56 16 -20 135.52 140 -160 423.50 20- 24 152.46 160 - 180 440.44 24- 28 169.40 180- 200 457.38 28 -32 186.34 200- 240 474.32 32- 36 203.28 240- 280 491.26 36- 40 220.22 280- 320 508.20 40 -44 237.16 320 -360 525.14 44 -48 254.10 360- 400 542.08 48- 52 271.04 400- 450 559.02 52 -60 287.98 450 -500 575.96 60- 68 304.70 500- 550 592.90 68- 76 - 321.86 550 -600 609.84 76- 84 338.60 Over 600 677.60 84 -92 Plus an additional $25.00 per dwelling unit over one (1) unit per lot. Lot Area In 1000 Sq.Ft. Increments 0- 8 8 - 12 12 - 16 16 - 20 20 - 24 24 - 28_ 28 - 32 32 - 36 36 - 40 40 - 44 44 - 48 48 - 52 52 - 60 60 - 68 68 -76 280 76 - 84 84 - 92 February 15, 1978 PARK CONTRIBUTION SCHEDULE Cost 354.20. 369.60 385.00 400.40 415.80 431.20 446.60 462.00 477.40 492.80 508.20 523.60 539.00 554.40 616.00 Adopted by the City Council April 11, 1978. Additional fee of $25.00 per dwelling unit over one (1) unit per lot. Adopted by the City Council on May 22, 1979. Lot Area In 1000 Sq.Ft. Cost Increments $ 77.00 92 - 100 92.40 100 - 120 107.80 120 - 140 123.20 140 - 160 138.60 160 - 180 154.00 180 - 200 169.40 200 - 240 184.80 240 - 280 200.20 280 - 320 215.60 320-- 360 231.00 360 - 400 246.40 400 - 450 261.80 450 - 500 277.20 500 - 550 292.60 550 - 600 308.00 Over 600 323.40 Cost 354.20. 369.60 385.00 400.40 415.80 431.20 446.60 462.00 477.40 492.80 508.20 523.60 539.00 554.40 616.00 Adopted by the City Council April 11, 1978. Additional fee of $25.00 per dwelling unit over one (1) unit per lot. Adopted by the City Council on May 22, 1979. t FOR YOUR INFORMATION June 4, 1981 TO; M.D.R.A. Members FROM: Ken Mohr, President RE: Deputy Registrar Fee Increase Legislation This week Governor Quie signed the bill containing the language increasing the Deputy Registrar filing fee. Effective August 1, 1981, the filing fee goes up 75f to a total of $ 2.50 per application. On January 1, 1983, another 75f increase becomes effective, making the filing fee $ 3.25 per application. The bill containing the increase language is House File # 1434. More to follow! 0 0 June 4, 1981 FOR YOUR INFORMATION The library /�booa(rd met on June 4, 1981, with the following members present: ��l �'� t�e�.t- �'�H- v'rri" 7 � J Paul Barcenas, Elaine Clay. The minutes of the previous meeting were read and approved. Ralph Bergstrom reported on the meeting by some members with the mayor in regard to an addition to the library. The suggestion was made by the mayor to build underground. The mayor wants a referendum on the November election ballot. A meeting of the Board was set for June 25 at 5:00 p.m. with the request that board members visit the Walker Library before that meeting. The meeting was adjourned at 5:30. Secret 10019 RIVER REGIONAL LIBRARY BOAPP May 11, 1981 FOR YOUR INFORMATI01 The Crow River Regional Library Board met at the Meeker County Courthouse, Litchfield, on May 11, 1981. Present: Orlynn Mankell, New.London Dorothy Hir_seth, Sunburg Jeanne Lundstrom, Cosmos Ellen Moench, Eden Valley Earl Mathews, Glencoe Kathy McGraw, Hutchinson John Horrocks, Hutchinson Delores Condon, Litchfield Judy Johnson, Litchfield Dennis Ulrich, Renville John Esbjornson, Willmar LeRoy Sanders, Willmar Pauline Reigstad, Bird Island Burton Sundberg, Director, CRRL Kathy Matson, Asst. Dir., CRRL Absent: Wayne Hebrink, Renville* Jean Stranberg, Atwater* Marcia Kleberg, Willmar* Harriet Berg, Dassel* George Jepson, Winsted* Lilah Buhr, Stewart* Lionel Barker, Glencoe* Representing: Kandiyohi County " Kandiyohi County to Meeker County it Meeker County to McLeod County It Hutchinson of Hutchinson " Litchfield " Litchfield " Renville " Willmar rr Willmar " Bird Island Representing: Kandiyohi County of Kandiyohi County Willmar " Meeker County " McLeod County " McLeod County " Glencoe President Orlynn Mankell called the meeting to order. Pauline Reigstad, the new board member from Bird Island was introduced. Earl Mathews moved, second by John Esbjornson, to approve the minutes of the April. meeting. Carried. LeRoy Sanders moved, second by Kathy McGraw, that the April treasurer's report be approved.- Carried. Mr. Sundberg gave a report on the budget status to date. He will give a more complete report in July and at that time will recommend shifts in budget categories. At the present time, we are overspent in the areas of salaries, periodicals, .telephone, vehicle operation, and supplies. Some of these areas represent places where there are overexpenditures in the first half of the year only. To bring the budget more in line with income, the staff has recommended a moratorium on major book purchases for three months. Report of the library director: Mr. Sundberg has recently met with the Glencoe City Council to discuss plans to move that library to the third floor and install an elevator. Hutchinson has plans for a library referendum in November and would like to build underground. Mrs. Matson explained the Summer Reading Program for this summer and discussed a cable television project which the Willmar Library is exploring in cooperation with the Kandiyohi County Red Cross. Mr. Sundberg reported on a statewide systems directors meeting which he attended on April 24. He mentioned some of the activities in the other regions and that our library system has been chosen by OPLIC to participate in a pilot self- assessment survey. Mrs. Matson reported on the MLA Convention, which was attended bl three staff members. Dennis Ulrich moved, second by LeRoy Sanders, that the bills be approved for payment. Carried. Committee and project reports update: a. Mrs. Matson gave an update on SAMMIE activities. The operating money for this program has been frozen by the governor until the end of the fiscal year. b. Mr. Sundberg reported on the status of the automated catalog study. The final report of this project has not yet been accepted. He distributed summary sheets of the report's recommendations as they apply to our region, and these were discussed. c. The Finance Committee presented the first draft of the 1982 budget. John Esbjorn- son moved, second by Earl Mathews, that discussion of the 1982 budget be placed on the agenda for the June meeting. Carried. d. Mrs. Matson reported that the Willmar 8 would be very much in favor of the library's purchasing a copy of the film. This will be done as soon as the budget permits. Communications: Mr. Sundberg read letters of appreciation that were received from the board members who were honored at the dinner in April. Unfinished Business: Discussion of the bi- folkal kits and the possible Title III Social Services grant project application was postponed. New Business: John Esbjornson moved, second by Earl Mathews, to send a letter of congratulations to Evelyn Bomstad on her retirement from the library staff. Passed. Earl Mathews moved, second by John Esbjornson, to approve the "Maternity /Adoption Leave Policy" with corrections and additions as recommended by the board. Passed. k A copy of the final form of this policy is attached. The discussion of the materials selection policy and the election of an alternate to the SAMMIE Governing Board were postponed. Ellen Moench moved, second by Delores Condon, to authorize the library board president to sign the final report on the LSCA Title I special grant project for adult illiteracy. Passed. The mileage reports were completed and the meeting was adjourned. Respectfully submitted, Kathy Matson Secretary pro tem SPECIAL GRANTS ----STATE ARTS. GRANT.# 1930 LSCA - ILLITERACY0 1560 TOTAL SPECIAL GRANTS TOTAL LIBRARY Investments redeemed 5 34,9oo-oo Investments purchased Ending cash balance 179190.00 (199524.8o) Savings Pass Book: 88,054.69 as of May 31, 1981 __177.83__ _53.897 638066 - 55.47° 816.49 5$0154 2,7:8,3132050 4•�0131Y $146,100.00 143,630.80 (19,524.80) 330.93_._, 1,074 093 1 0404 093 40-2,192036 CROW RIVER REGIOPIAL LIBRARY -May 108-' `t'reasurer's Report y Sanders, Treasurer INCOME THIS MONTH YEAR TO DATE, BUDGET Balance $(161827.36) S (59776.31) # Receipts: State /Federal Aid 17,190.00 46,290.00 106,485.00 Special Grant /1980 205.00 Special Grant /1981 "0- Kandiyohi County 33,566.66 67,133.35 ?Meeker County 15000 -00 469512.18 50094.29 McLeod County 27,463.66 54,927.30 Willmar Litchfield 141253.74 28,507.46 Hutchinson 20,364.60 40,729.21 9,326.88 18,653 -76 Glencoe Bird Island 21822.01 51644.02 Renville 3,100.90 6,201.79 Petty Cash 2,314.16 10,050.76 20,000.00 Gifts 150.00 170.00 -0- Other 1,989-76 9,806.00 10 000.00 $455,993-36 Total Receipts: $ 21,643-92 8192,215.21 From 1980 Budget & Grants 6,199.00 TOTAL RECEIPTS & BALANCE: $ 41816.56 $186,438.90 $462,192.36 YTC1_- g CF -EX.P oUDB_ETED FUiGO ORG ACCOUNT EXPENDITURE TO. EUD AKOUhT _LIBRARY -- --- - - -- - .- - - -- - - - -- L I BR A RY PERSONAL SERVICES SALARIES__ 128J513.79_+i5.72Y 2disill.00 ___ _ _ KOSPITAL MEO. INSURANCE - 50506.64 42.361 13 .43Ju.00� PERA AND SOCIAL SECURITY 11,568.21 520i3T .22jT07..3a -- _-TOTAL ,PERSONAL SERVIC €S- ______-- __- ____- `i_1V5.4 488.64- __46.024___3.iLs111.10__ a iERIALS ~ 19x219.:5_38.294 5Gt157.36 35OK5- CHILDREN 4s652060 259081 160003003+ PERICDICALS .40205.49 60.051 700.0903) - PAMPHL ETS 45.321. -- 0000 200.gJ- - !LUDIC VISUAL :30875.71 77051Y 500t;+T043 PAI4TINGS 000 0004 20003 _B I ND IN G _ .127, 89-._ ?10 2GT 6160.'33 �3C0.30 YICROFORr,3 000 0GC4 TOTAL MATERIALS 32x179047 400451 79sg97036 -------- YAINTE! ;A;ti;Cc.. 0000- - CUSTODIAL SUPPLIES AND SERVO 400&53 4.50515 BF.37070 , _jELEPHONE____ _ - 2a_776.22_,55�S1Y 3a2_3G`.OJ_ COMPUTER TERMINAL 000 - 0001 2900U.33 VE4I CLE OPERATION - IKCL INS :5.#391. 66 590 910 9.4700 x33 - -- __TOTAL MAINTENANCE - 7s 568 .,38-__50.0191. -- 15,08:;. ')a -- G HER - -- SUPPLIES- - -- - -._ -- _ _ _ 5.9 93 3 43__ -- 53.71_° 11.:,1-1)a'. ?0 - PROMOTING A;23 PROGRAMMING 555030 37.022 .1,500903 POSTAGE -2i00g042 ...50.11'2 4'00.0'u033 AND MEETINGS_ _1s628.30 _ 32056% 5&000003 _ _ -_- ,MILEAGE MEM2ERSHIPS 320.09 5:0331 60000-3 INSURANCE :3x 40 q0 00 .65.465 5,200-.73 EUUIFMEKT RENTAL `- -�49- 529.25,378754 .12.&033.0, - AUDITING SERVICES }C00t? 1340441 9C3 -.3J 3GCKKEEPIKG SERVICES :10125.373 410671 2.000 *133 _-`- TOTAL OTHEF - _ -_ 00 200414.51 .-- 4-7.554_. .42,900•.00 - CAPITAL OUTLAY EQUIP: ENT 1,_S_65.4156.15f_ 32500&33__ _ _ _ BRAVCH AMORTIZATION FUND 000 OCC: 700.7] VERICLE AMOP.TIZATION FUND :C0 000: 3,000.0'3 _TOTAL CAPITAL OUTLAY___ _--_ `is9b5.4f.__270304 7_.#200003_- SPECIAL GRANTS ----STATE ARTS. GRANT.# 1930 LSCA - ILLITERACY0 1560 TOTAL SPECIAL GRANTS TOTAL LIBRARY Investments redeemed 5 34,9oo-oo Investments purchased Ending cash balance 179190.00 (199524.8o) Savings Pass Book: 88,054.69 as of May 31, 1981 __177.83__ _53.897 638066 - 55.47° 816.49 5$0154 2,7:8,3132050 4•�0131Y $146,100.00 143,630.80 (19,524.80) 330.93_._, 1,074 093 1 0404 093 40-2,192036