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cp02-09-1982 c c/ µ SUNDAY MONDAY TUESDAY flUllf/" —7— —s— —9— 7:00 A.M. - .Parking Committee Meeting at City Hall 11:45 A.M. - Downtown Develop- L U TC H I N S O N meet Advisory Boar f� Meeting at City CITY Hall CALENDAR 4:00 P.M. - City Council Work- shop with presen- tation by RCM on r° Water Plant, at WEEK OF City Hall lip a 7:30 P.M. - City Council Meet- February 7 T O February 13 `" _ ing at City Hall 1982 WEDNESDAY THURSDAY FRIDAY SATURDAY -10- -11- -12- -13- LINCOLN'S BIRTHDAY 00 P.M. - Senior Advisory Noon - Transportation Board ON VACATION: Board Meeting at Meeting at City Hall City Hall RALPH NEUMANN - Gone Feb. 1 -15 MARLOW PRIEBE - Gone Month of February GEORGE FIELD - Gone Feb. 7 -13 AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 9, 1982 A. Call Meeting to Order - 7:30 P.M. ,/2. Invocation - Reverend Paul Lambe ,%3. Consideration of Minutes - Regular Meeting of January 12, 1982; Special Meeting of January 19, 1982; and Regular Meeting of January 26, 1982 Action - Motion to approve - Motion to approve as amended Public Hearing None ✓5. Communications, Requests and Petitions None 6. Resolutions and Ordinances ,/(a) Resolution No. 7077 - Resolution Authorizing Pledged Securities to First State Federal Savings & Loan Association of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions .,(a) . Monthly Report of Building Official - January 1982 Action - Order by Mayor received for filing �) Minutes of Library Board dated January 11, 1982 Action - Order by Mayor received for filing L./( c) Minutes of Senior Advisory Board dated December 10 and 30, 1981 and January 13 and 27, 1982 Action —Order by Mayor received for filing 8. Unfinished Business J(a) Consideration of Architectural Billing for Joint Gymnasium Project (DEFERRED JANUARY 12, 1982) Action - i • COUNCIL AGENDA FEBRUARY 9, 1982 ✓(b) Consideration of Conferences and Schools for Budget Year 1982 (DEFERRED JANUARY 12, 1982) Action - ✓(c) Consideration of Request for Rezoning from R -2 Multiple Family Residence to C -2 Automotive Service Commercial District Submitted by Lipke, Hobbs & Paulsen with unfavorable recommendation of Planning Commission (DEFERRED JANUARY 26, 1982) Action - Motion to reject - Motion to waive first reading of Ordinance and set second reading for February 23, 1982 ,/(d) Consideration of Request for a Conditional Use Permit submitted by John Lipke (First State Bank of Stewart), contingent upon rezoning to C -2 approved, with recommendation of Planning Commission with contingencies (DEFERRED 1- 26 -82) Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution for Conditional Use Permit A(e) Consideration of Referendum Regarding Old Armory Issue (DEFERRED 1- 26 -82) Action - J(f) Review of Miller, Miller & Mac Proposed Outline and Agreement for S &L Site Action - ,g) Consideration of Budget Reductions for Calendar Year 1982 General Fund (DEFERRED FEBRUARY 2, 1982) Action - 9. New Business J(a) Consideration of Directors and Backup Personnel for City Departments Action - Motion to reject — Motion to approve backup list J(b) Consideration of Parking on Echo Drive and Freemont Avenue Action - Motion to reject - Motion to approve - Motion to waive first reading of Ordinance and set second reading for February 23, 1982 J(c) Consideration of Establishment of Letter Curbside Drop Box On Driver's Side Action - Motion to reject - Motion to refer to City Engineer and Police Chief -2- COUNCIL AGENDA FEBRUARY 9, 1982 ''(d) Consideration of Water Treatment Plant Improvement and Expansion Action.- Motion to reject - Motion to authorize advertising for bids - Motion to waive reading and adopt Resolution J(e) Consideration of Two Projects for Paden's First Addition (Project 82 -37 and Project 82 -38) Action - J(f) Consideration of Naming City Park Action - Motion to reject - Motion to refer to Park & Recreation Board J(g) Consideration of Parking and Drive Improvements for Burns Manor Action - Motion to reject - Motion to call for Engineer's Report and set hearing date J(h) Consideration of Establishing Date and Time to Meet with Bond Attorney and Fiscal Consultant Action - 10. Miscellaneous J(a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments J(a) Verified Claims Action - Motion to reject - Motion to approve and authorize payment 12. Adjournment -3- MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 12, 1982 1. CALL TO ORDER The meeting was called to order by Mayor DeMeyer at 7:30 P.M., with the follow- ing present: Alderman Mike Carls, Alderman John Mlinar, Alderman Kenneth Gruen - hagen, and Alderman Ted Beatty, in addition to Mayor Jim DeMeyer. Absent: None. Also present: City Administrator Gary D..Plotz and City Attorney- .James..S.chaefer. 2. INVOCATION The invocation was given by the Reverend Robert Lounsbury of the Bethany-Baptist Church. 3. MINUTES The minutes of the Regular Meeting of December 22, 1981 and Special Meetings of December 23, 1981 and December 31, 1981 were approved as read upon motion by Ald- erman Beatty, seconded by Alderman Gruenhagen and carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST BY LIDA BLOCK FOR REDUCED TRASH AND REFUSE CHARGE Following discussion, the motion was made by Alderman Beatty to approve the reduced trash and refuse charge for Lida Block. Seconded by Alderman Mlinar, the motion carried. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 29/81 - ORDINANCE AMENDING SECTION 715:20 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "NO PARKING AREAS" After discussion, it was moved by Alderman Beatty, seconded by :Alderman Gruenhagen and carried, to waive the second reading and adopt Ordinance No. 641 entitled Ordinance Amending Section 715:20 of the 1974 Ordinance Code of the City of Hutchinson, Entitled "No Parking Areas". (b) ORDINANCE NO. 30/81 - AMENDMENT OF HUTCHINSON ZONING ORDINANCE NO. 464 AND ORDINANCE NO. 621 Following discussion, the motion was made by Alderman Carls to waive the COUNCIL MINUTES JANUARY 12, 1982 second reading and adopt Ordinance No. 642 entitled Amendment of Hutchinson Zoning Ordinance No. 464 and Ordinance No. 621. The motion was seconded by Alderman Beatty and carried. (c) RESOLUTION N0. 7069 - ACCEPTING $62,500 FROM THE HUTCHINSON UTILITIES COMMISSION After discussion, Alderman Gruenhagen moved to waive reading and adopt Reso- lution No. 7069 entitled Accepting $62,500 from the Hutchinson Utilities Com- mission. Seconded by Alderman Mlinar, the motion carried. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY REPORT OF BUILDING OFFICIAL - DECEMBER 1981. There being no discussion, the report was ordered by the Mayor to be rem,;_ ceived for filing. (b) MINUTES OF TREE BOARD DATED NOVEMBER 18, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF INVOICE FOR JOINT GYMNASIUM PROJECT Alderman Gruenhagen presented background information regarding the joint gym- nasium project. He and former Mayor Westlund represented the City on a joint committee,with two representatives from the School District. Korngiebel Arch- itects was contacted by the committee, with approval from both entities, to prepare a schematic sketch of a proposed gym, not to exceed $500.00 in cost. The school contracted Stegner - Hendrickson Architects for additional services on the gymnasium project, for a total billing of $9,840.60. The City Council had never authorized the involvement of Stegner - Hendrickson with but it was suggested by the school that the City.pay Alderman Gruenhagen's opinion that the City should not be obligated to pay on the invoices received from Stegner- Hendrickson. Following discussion, it was moved by Alderman Beatty, seconded by Alderman Carls, to appoint the City Attorney to determine authorization for the bill- ing received from Stegner - Hendrickson. Motion carried. (b) RE-CONSIDERATION ALDERMANSCARLSOANDOALDES APPOINTING LEGAL COUNSEL ALDERMAN BEATTY) (REQUESTED City Attorney Schaefer stated he was satisfied with the six -month appointment as City Attorney, with a review and re- appointment at the end of this period. -2- COUNCIL MINUTES JANUARY 12, 1982 Alderman Carls inquired how being City Attorney affected Mr. Schaefer's reg- ular work load. City Attorney Schaefer responded that he does misdemeanor prosecution on behalf of the City. As a result, neither he nor anyone in his office can defend anyone charged with such an offense in Hutchinson. Alderman Carls then inquired if the City had a contract with the City At- torney so there was an obligation for his salary in the event the City dis- continued his services. Mr. Schaefer stated he wasn't aware of any contract, but rather his appointment was by Resolution. Therefore, the Council could terminate his services at any time. It was the consensus of the Council that a review process or procedure should be established for the City Attorney and that he should be notified two months prior to re- appointment or termination. Alderman Gruenhagen moved that on or before May 1, 1982, the City Attorney should be notified of re- appointment for 1982 or termination of services. Seconded by Alderman Beatty, the motion carried. (c) RE- CONSIDERATION OF RESOLUTION NO. 7057, APPOINTING CITY OFFICERS FOR 1982 (REQUESTED BY ALDERMAN CARLS AND ALDERMAN BEATTY) Mayor DeMeyer commented on several changes made in Resolution No. 7057 re- garding 1982 appointments of City Officers. He felt there was a need for backup personnel in four departments; therefore, four positions were created as Assistant to the Director. Alderman Carls expressed reservations about the titles used and was concerned about job descriptions and additional salary. He would like to continue with the same system used last year. Alderman Beatty stated that having a person designated as backup for a direc- tor could create problems with a title. He suggested the Personnel Coordina- tor write job descriptions. Alderman Mlinar thought someone needed to be appointed to be responsible when the Director was gone. Alderman Carls made the motion to return to the 1981 list of officers which would delete the positions of Assistant Director of Parks & Recreation, Assis- tant Liquor Store Manager, Assistant Water Plant Operator. The motion was seconded by Alderman Beatty, with Aldermen Carls, Gruenhagen and Beatty vot- ing aye and Alderman Mlinar and Mayor DeMeyer voting nay. Motion carried. Alderman Carls then moved to amend the motion to include the position of Assistant Wastewater Plant Operator. Seconded by Alderman Beatty, the mo- tion carried. -3- COUNCIL MINUTES JANUARY 12, 1982 Marilyn Kensey -Ward commented that she works in the Recreation Department. In the absence of the Director, there would be four individuals she would report to for directions if no Assistant was appointed for the department. Helga Nielsen stated she could see both positions, but she felt it would take a big load off the Director if the Council appointed an Assistant. The position would be appointed, and the Director wouldn't have to make the de- cision. Personnel Coordinator Sitz stated she couldn't see any problems with who is in chain of command. In one case the Assistant is under paid because of his length of employment with the City. Perhaps there is a need to look at the weak links in the chain of command. Alderman Mlinar moved to look into the policy or guidelines for when theme" Director is not present for any length of time. Seconded by Alderman Gi n- hagen, the motion carried. 9. NEW BUSINESS (a) REVIEW OF EMPLOYMENT STATUS OF ELDEN WILLARD, BUILDING OFFICIAL The motion was made by Alderman Gruenhagen, seconded by Alderman- Carls, to defer this item to the next Council meeting. Motion carried. yr: (b) CONSIDERATION OF SNOW REMOVAL POLICY Maintenance Operations Director Neumann reported the verbal City snow removal policy has been put into written form. After discussion, the motion was made by Alderman Beatty to approve the snow removal policy. The motion was seconded by Alderman Gruenhagen and carried. (c) CONSIDERATION OF TWO MEMOS DATED DECEMBER 30, 1981 FROM JOHN KORNGIEBEL REGARDING FIRE STATION John Korngiebel informed the Council that an option to the fire station would be to increase the number of sprinkler heads in the barn area for a lower in- surance rate. The cost proposal for the change would be $2,700.00. City Administrator Plotz reported the City insurance carrier, Madsen Insur- ance, had stated there would be a $50.00 per year savings. Fire Chief Schlueter stated he reviewed the original plan, which meets the fire code requirements. There had to be a determination of whether the fire station was a garage or storage shed. A garage would require 42 sprinkler heads, while a storage shed would call for 62. It was determined the fire station was a garage. 9 -4- 0 0 COUNCIL MINUTES JANUARY 12, 1982 0 It was the consensus of the Council that this option did not present a big enough savings to install additional sprinkler heads in the fire station. Alderman Beatty inquired about problems with the vent and air supply by lowering the ceiling. Fire Chief Schlueter responded that the suspended ceiling would require some work to be done, which the firemen could do for approximately $150.00. Alderman Carls moved to rescind previous Council action to refuse to change the duct work in the fire station. Seconded by Alderman Gruenhagen, the mo- tion carried. Alderman Carls made the motion to authorize the firemen to complete the duct work changes as planned, with a maximum cost of $200.00 to cover the changes. The motion was seconded by Alderman Mlinar and carried. (d) CONSIDERATION OF ESTABLISHING POLICY ON DEADLINES FOR COUNCIL AGENDA AND DROPPING SUPPLEMENTAL AGENDA The City Council members felt it was difficult to review the items listed on the Supplemental Agenda and reach a decision in such a limited amount of time. Therefore, they preferred to delete the Supplemental Agenda and es- tablish a deadline for the Council Agenda. City Administrator Plotz pointed out there could be several items to be added to a Supplemental Agenda due to the time limitations;.ie..,...zigarette license, 3.2 beer (short -term) license, snow removal permit, or a notice to the Coun- cil for a special meeting. Also, Mr. Plotz commented on the open agenda policy, which would allow any Council member, the Mayor, or City staff to enter items on the Agenda. Alderman Gruenhagen moved to direct the City Administrator and Administrative Secretary to establish a cut -off date for the regular Council meetings and special Council meetings of 10:00 A.M. on the Friday prior to the scheduled meeting for Agenda items, but if a request is received after the cut -off date and prior to the meeting time, the Council members should be made aware of it and determination made if it should be acted upon. Seconded by-Alderman Mlinar, the motion carried. (e) CONSIDERATION OF RESCINDING PREVIOUS ACTION ON ORDINANCE NO. 28/81 CONCERNING CONVERSION OF CERTAIN CITY PROPERTY TO PUBLIC PARKING, ACCEPTANCE OF DONATION AND GRANTING OF LIMITED PROPERTY RIGHTS City Attorney Schaefer summarized the contents of Ordinance No. 28/81 and stated it has had two readings; however, the Ordinance has not become effec- tive inasmuch as it has not been published. He further pointed out a peti- tion was filed on December 22, 1981, calling for a repeal of the Ordinance and a referendum. The City Charter calls for this matter to be brought before -5- COUNCIL MINUTES JANUARY 12, 1982 the Council at tonight's meeting. He then explained the alternatives the Council could take. It was his opinion that he could draft a referendum question that would cover both questions and cover all the recent legal controversy. Mayor DeMeyer reported he had received a petition with approximately 200 signatures which requested the City to proceed with its plans for the sale of the existing Armory and the replacement of the Armory with a new struc- ture. City Administrator Plotz reported he had verified the signatures on the Dec4m- ber 22, 1981 petition, and they exceeded the required 15% of legal voters °' from the last City General Election. Tom Stibal read a copy of the petition submitted to the Council at their December 22, 1981 meeting. He made reference to franchise rights, and & stated the Ordinance No. 28/81 passed by the Council was not in accordariee with the City Charter. The electors are going to demand to follow the Gar- ter. Dave Fransen asked if the petitioners were against tearing down the Old Armory or just the legality involved. Tom Stibal responded that if it is feasible to build a recreational centr, he would be for it. He is not for tearing down the Old Armory just because of it. Mayor DeMeyer read a letter received from the Downtown Retail Association in which they requested the City to engage in the purchase of the Old Armory in order to gain badly needed parking facilities downtown. Helga Nielsen remarked that some people want the recreational facility and some don't want the Old Armory torn down. This issue must be resolved by the people; the City Council cannot resolve it. A referendum is the only way to settle the matter. She then stated that on behalf of the petitioners she was putting the Council on notice that they had sought legal counsel and were advised to inform the Council that an injunction or restraining order in due process time would be served on them regarding the Old Armory, which is not acceptable to them. Skip Quade stated there was very little opposition to the program, but air rights were involved. He questioned a referendum to handle something that will be an administrative act and not require a referendum. Assuming the action is an administrative act and the Attorney General's ruling is such, the people are not putting into the hands of those elected the job for which they were elected. Also, assuming the referendum is held, the Armory building is not up to code and will cost money to update. The proposed rec- reational facility would not use tax payers dollars; however, to bring the -6- COUNCIL MINUTES JANUARY 12, 1982 building up to code will involve money from the tax payers.and another ref- erendum. The citizens are being given an opportunity to do something with dollars that will be for the betterment of the community and mean additional facilities. Gayle Wick inquired where the non -tax dollars were coming from. He com- mented that Skip Quade is not a voter and did not elect the Council. He wanted to make it very clear where the bond money was coming from and whose money would be spent to knock down the Armory. Don't - destroy a building and say you are improving the City. He commented on the four development dis- tricts or tax increment districts and that the money goes into the parking fund. Mr. Wick stated the City already has more than its share of parking spaces. He favored retaining the Armory and building a recreational facility. Mayor DeMeyer reiterated it would be at the tax payers expense to tear down the Old Armory. The people are asking for a vote on the issue. He stated that if the Bank wishes to donate $200,000.00 with "no strings attached," the vehicle could be done somewhere else. The Mayor wanted clarification of what a "gift" is. He expressed concern in developing what has been planned. Skip Quade reported the City meets its parking needs; however, most of the public buildings do not. He was of the opinion that there have been park- ing committees in existence in Hutchinson for the past 15 years, with money spent on various studies. Now the Parking Committee is being asked to place the parking. The Old Armory does not meet the fire codes and handicapped codes, and it will cost dollars to bring it up to code. Also, there is a need for a larger facility for the activities held in the Armory. Why not take advantage of the money available from the $200,000.00 donation and the parking fund. Mayor DeMeyer said he took exception that the Armory site was ever intended for parking. It does not show up in City plans. He questioned how the City could justify assessing businesses in other locations for the cost of the Old Armory since it was never considered as part of the City affairs. Skip Quade responded that certain lots were never indicated for -parking. As particular lots became available for sale, they were purchased. -The Ar- mory was bought when it was going Ito be torn down, and it was considered only a temporary building. The downtown businessmen are paying for the parking. Alderman Beatty remarked that he was involved with the parking program. He then explained the assessment plan for the parking program and stated public hearings were held on it. The plan was to develop the designated number of parking spaces plus a few additional ones that might be needed. Mr. Beatty stated that every dollar spent by the City is tax money. IWA r COUNCIL MINUTES JANUARY 12, 1982 a Ward Haugen stated he was present at the first Council hearing at which the proposed parking program was set at $2 million. There was opposition to it, and he and Frank Fay were appointed to serve on the Parking Committee with other representatives. The Committee was able to develop a compromise which was approved by the majority of the downtown businessmen and the Council. Since then several lots have been acquired through the Downtown Parking Plan. He further stated that he didn't see Gayle Wick at any of the hearings. Mayor DeMeyer commented that businessmen on the east side of Main Street are bitter that the downtown parking money has been spent on a very limited area located on the west side of Main Street. Alderman Beatty responded that all the property on the west side of Main Street was available for purchase, which has not been the case on the east side of Main Street. It will take time to accomplish parking on both sides of Main Street. Alderman Beatty moved to-rescind Ordinance No. 28/81. Seconded by Alderman Carls, the motion carried. X. The motion was made by Alderman Beatty, seconded by Alderman Gruenhagen, to table discussion on the Old Armory until such time as the City hears from the Attorney General regarding his opinion on this issue. Aldermen Carls, Mlinar, Gruenhagen and Beatty voted aye; Mayor DeMeyer voted nay. Motion carried. Alderman Beatty made the motion to instruct the City Attorney to negotiate with the three property owners, namely: Mary E. Goede, Clara M. Slama, and M. H. Tesch, for an extension of the options which expire January 28, 1942. Seconded by Alderman Carls, the motion carried, with Aldermen Carls, Mli% Gruenhagen and Beatty 'voting aye, and Mayor DeMeyer voting nay. Parks and Recreation Director Ericson stated it was his understanding that if the school district did not enter into a joint venture with the City for a gymnasium, the new facility would be built at the Civic Arena site. He felt this was the best location and would coordinate the facilities with the Arena. The recreational program has outgrown the Old Armory, and the City has been renting facilities from Maplewood Academy rather than the elementary school due to better hours available. There are also many things in the Old Armory building that need repair. (f) CONSIDERATION OF AUTHORIZING A BROCHURE FOR LES KOUBA DEDICATION OF NEW LITTLE CROW STATUE Alderman Mlinar reported he had recently visited with Les Kouba, and he was told the dedication of the new Little Crow statue might be held during the 1982 Water Carnival. There are historical meanings to the design on the jacket of Little Crow, and it was suggested that a brochure be published regarding the background of the statue. COUNCIL MINUTES JANUARY 12, 1982 City Administrator Plotz stated that unallocatted monies could be used for the brochure. Mr. Kouba would need authorization from the Council to begin working on narrative for the brochure. Mr. Ward Haugen commented that Fred Roberts and Bud Daggett were working on the base for the new statue. It was planned to dedicate the statue at the 1981 Water Carnival, but it was not ready then. Alderman Gruenhagen made the motion to approve a maximum sum - -of $500.00 for publication of a brochure on Little Crow statue. Seconded by Alderman Carls, the motion carried. (g) CONSIDERATION OF CONFERENCES AND SCHOOLS FOR BUDGET YEAR 1982 Alderman Carls remarked that the City should give consideration to the state aid cuts for local municipalities, and the area of conferences and schools could be considered for cutting. It was his recommendation to defer this matter until such time as the City received information on state aid.to mu- nicipalities.- Alderman Carls further inquired if there was any policy on how many times national conventions were attended. It was his thinking that a policy should be established and accountability of reporting on meetings attended required. City Administrator Plotz commented that if the Council approved deferral at this time, the Directors would have to select which meetings to attend under the revised. budget. Alderman Carls moved to table action on conferences and schools for budget year 1982. 'The motion was seconded by Alderman Beatty, with the following voting aye: Aldermen Carls and Beatty; Aldermen Gruenhagen and Mlinar and Mayor DeMeyer voted nay. Alderman Carls moved to amend the motion to establish the date of January 26, 1982 when the Council would take action, contingent on information received from the State of Minnesota on state aid. The motion was seconded by Alder- man Beatty, with the following vote: Aldermen Carls, Beatty and Gruenhagen voted aye; Alderman Mlinar and Mayor DeMeyer voted nay. Motion carried. Following discussiGn, the motion was amended by Alderman Carls to delete from the list the Winter City and County Engineers Conference to be attended by City Engineer Priebe and the National Finance Officers Convention to be attended by City Accountant Merrill. Seconded by Alderman Beatty, the motion carried. Maintenance Operations Director Neumann pointed out that certain employees in his department have to attend specific conferences to enable them to re- new their licenses. -9- COUNCIL MINUTES JANUARY 12, 1982 (h) CONSIDERATION OF APPLICATION FOR SNOW REMOVAL PERMIT 1. CURTIS PAULSEN 2. CARL CHRISTENSEN After discussion, it was moved by Alderman Beatty to approve the applica- tions and issue permits for snow removal. Seconded by Alderman Gruenhagen, the motion carried. (i) CONSIDERATION OF SNOWMOBILE PATROL Mr. Chuck Brill appeared before the Council to represent the Police Depart- ment. He stated he would be in charge of the proposed snowmobile patrol, The Driftriders Snowmobile Club members have volunteered to assist with �:#a- troling in adverse weather. Following discussion, the motion was made by Alderman Gruenhagen to approve the Snowmobile Patrol. Seconded by Alderman Beatty, the motion carried. (j) CONSIDERATION OF WINE LICENSE FOR GOLD COIN CHINESE RESTAURANT Discussion was given to the rate of fee to be charged for an on -sale wine license and whether it was considered an intoxicating liquor license. Mr. William Leung, owner of the Gold Coin Chinese Restaurant, stated he would sell wine Monday through Saturday. _. Mayor DeMeyer stated that with the favorable recommendation from the Police Chief, he - recommended the Council issue a one -year license and review it at the end of that time. It was moved by Alderman Beatty to grant an on -sale wine license to the Gold Coin Chinese Restaurant at a fee of $500.00 for one year. The motion was seconded by Alderman Mlinar and carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported he was restarting his newsletter called "Administrative Update." Mr. Plotz stated he was requested to research the requirements for a City franchise to the Hutchinson Telephone Company for them to utilize City streets, boulevards and right -of -ways. It was determined that the Minnesota Public Utilities Commission reserves all exclusive rights to grant the installation of telephone facilities in all municipalities. This is provided for in the Minnesota State Statutes, which supersedes the City Charter in this area. -10- • COUNCIL MINUTES JANUARY 12, 1982 The Minnesota Land Exchange Board has informed the City that they no longer have authority over the bass pond property. The Land Exchange Board has recommended the City again contact the Department of Natural Resources, Fisheries Section, for further procedure. City Administrator Plotz stated he was instructed by the former City Council to proceed with appraisals on property associated with the East River Park Extension. This included 10 parcels of land south of the bass pond. Ap- praisals are being prepared by Doug VanOrden, Larry Thulin and Richard J. Peterson. The final documentation and close -out papers for the six parcels of land adjacent to the east of the Main Street Bridge have been submitted to the State. The Hutchinson Community Development Corporation has been incorporated and the five incorporators appointed. The Articles of Incorporation and By -Laws will be implemented by the appointment of 25 members to the corporation some- time in January. The Minnesota State Legislature adopted a bill to reduce state aid to local municipalities. As soon as the size of.-reductions are known, it will be necessary for the Council to hold a special meeting to discuss the status of the City budget and possible cutbacks. Also, a workshop will be held with new Council members to discuss the existing City budget for 1982. Mention was made that the Coalition of Outstate Cities would be meeting on January 21, 1982 at the Capp Towers Best Western in St. Paul. Also, the League of Cities Conference will be held January 27, 1982. (b) COMMUNICATIONS FROM THE MAYOR M+Ayor DeMeyer asked for Council ratification to appoint Mike Carls as Coun- cil representative on the Tree Board. Alderman Gruenhagen moved to ratify the appointment of Mike Carls to the Tree Board. Seconded by Alderman Beatty, the motion carried. (c) COMMUNICATIONS bM CITY ATTORNEY City Attorney Schaefer reported the Development Corporation meeting will be held January 13, 1982 at 7:30 A.M. At that time the 25 appointments to the corporation will be made. It was requested that the City Council establish a formal policy on the is- suance of industrial revenue bonds for the purpose of coordinating financing for new industries coming into the community. -11- COUNCIL MINUTES JANUARY 12, 1982 The City Attorney made reference to a memorandum from the Fire Marshal re- garding notices sent to owners of sub - standard property. He and the Fire Marshal had recently reviewed the notices and toured the properties not yet in compliance. The next step would be to issue citations; however, prior to this being done,.the City Council might wish to visit the properties in question. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Beatty, seconded by Alderman Gruenhagen, to approve the verified claims and authorize payment from the appropriate funds. Motion carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 11:17 P.M. upon motion by Alderman Beatty, seconded by Alderman Gruenhagen and carried. The meeting was re- opened by Mayor DeMeyer. He stated that Bill Backen had sub- mitted his resignation from the Planning Commission: It was moved by Alderman Beatty to accept the resignation with regret and waive reading and adopt Resolution No. 7076 entitled Resolution of Appreciation. Sec- onded by Alderman Gruenhagen, the motion carried. The meeting adjourned at 11:18 P.M. upon motion by Alderman Beatty, seconded by Alderman Gruenhagen and carried. — -12- • 0 • 0 0 MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 19, 1982 1. The special meeting was called to order at 4:35 P.M. by Mayor DeMeyer, with the fol- lowing present: Alderman Mike Carls, Alderman Kenneth Gruenhagen, and Alderman Ted Beatty, in addition to Mayor James G. DeMeyer. Absent: Alderman John Mlinar. Also present: City Administrator Gary Plotz, City Engineer Marlow Priebe, and City Attor- ney Jim Schaefer. 2. CONSIDERATION OF REQUEST BY HUTCHINSON DOWNTOWN RETAIL ASSOCIATION TO HOLD WINTER CRAZY DAZE ON JANUARY 21, 1982 Alderman Beatty explained the Hutchinson Downtown Retail Association was requesting permission for possible use of the sidewalk for Winter Crazy Daze to be held January 21, 1982. Following discussion, it was moved by Alderman Carls, seconded by Alderman Gruenhagen, to approve the request by the Hutchinson Downtown Retail Association. Motion carried. 3. CONSIDERATION OF ICE ARENA PROPOSAL City Administrator Plotz reported the three -year contract with the School District for use of the Civic Arena for high school hockey expires this year. The Parks and Recreation Director has prepared a proposal for the school as follows: a) The School District would not be required to make any payment to the City of Hutchinson for ice time. b) The high school would be given 100 hours at no charge for games and prac- tices. c) The Civic Arena would receive all gate receipts from high school hockey games. The admission price for games would remain the same for the 1982 -83 season. After discussion, it was the consensus of the the proposal, they needed to know: 1) what the hockey season; 2) what the school's plans are the games are scheduled (home and away games); used during a season. Council that before they could approve amount of gate receipts are for a for a hockey program next year; 3) how and 4) how many activity passes are Alderman Carls moved to direct the Recreation Director to communicate with the school administration and inform them the City will be flexible in arriving at the•1982 -83 season, with a decision to be made at a later date. Seconded by Alderman Beatty, the motion carried. COUNCIL MINUTES JANUARY 19, 1982 4. APPOINTMENT TO COMMUNITY EDUCATION ADVISORY COMMITTEE Mayor DeMeyer appointed Ted Beatty to the Community Education Advisory Committee and asked for Council ratification. The motion was made by Alderman Gruenhagen, seconded by Alderman Carls, to-ratify the appointment of Ted Beatty to the Community Education Advisory Committee. Motion carried. 5. APPROVAL TO ATTEND CONFERENCES It was requested that City Administrator Plotz be granted approval to attend the League of Cities Conference on January 27, 1982. Also, it was asked that approval - be granted for Mayor DeMeyer, Alderman Carls and Alderman Mlinar to attend the Semin- ar for Newly Elected Officials on January 29 -30, 1982. Alderman Carls moved to approve the requested conferences as stated. The motion was seconded by Alderman Gruenhagen and carried. -- .b. ADJOURN There being no further business, the meeting adjourned at 4:58 P.M. -2- MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 26, 1982 1. CALL TO ORDER The meeting was called to order by Mayor DeMeyer at 7:30 P.M., with the follow- ing present: Alderman Mike Carls, Alderman Kenneth Gruenhagen, and Alderman Ted Beatty, in addition to Mayor James G. DeMeyer. Absent: Alderman John Mlinar. Also present: City Administrator Gary G. Plotz, City Engineer Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Robert Lounsbury of Bethany Baptist'= Church. s" 3. MINUTES `4 The minutes of the Special Meetings of December 11, 1981 and January 4, 1982 were approved as read and the minutes of the Special Meeting dated January 12, 1982 were amended to correct the date to January 11, 1982 upon motion by Alderman Gruenhagen, seconded by Alderman Carls and unanimously carried. 4. PUBLIC HEARING - 8:00 P.M. a) PROJECT 82 -40 Mayor DeMeyer called the public hearing to order at 8 :00 P.M. and read Publi- cation No. 2888, Notice of Hearing on Improvement, Project 82 -40, construction of curb and gutter, grading, base, bituminous surfacing and appurtenances for the following area: Monroe Street from Second Avenue S.E. to Fair Avenue. The estimated cost is $175,500.00. The City Engineer reported that when the hearing notice on this project was sent out,curb and gutter was omitted. Therefore, it was necessary to hold an- other hearing. He explained the project and stated it would be a total project, with nothing further planned in the immediate future. b) PROJECT 82 -43 Mayor DeMeyer read Publication No. 2889, Notice of Hearing on Improvement, Project 82 -43, construction of curb and gutter and appurtenances for the fol- lowing area: Monroe Street from Second Avenue S.E. to Fair Avenue. The esti- mated cost is $82,000.00. City Engineer Priebe presented the project and explained it is basically curb and gutter only, with a driving surface. in the future it would be necessary to do Project 82 -40. 0 COUNCIL MINUTES JANUARY 26, 1982 Maintenance Operations Director Neumann stated the ultimate would be Project 82 -40, but it is up to the residents to decide which - project they want. He pointed out the price of oil has gone up, and a permanent street eliminates the need for patching and a seal coat. The Street Department will have more maintenance work with Project 82 -44; Project 82 -43 will require patching. The curb and gutter helps the drainage to go into the storm sewer and cuts the maintenance costs. There are 23 catch basins on Monroe Street. Alderman Carls inquired how often Monroe Street is oiled and if records are kept on each street repair. Director Neumann responded that the street has been oiled about every four years at a cost of approximately $500.00 for a seal coat. No records are kept on street repair. City Administrator Plotz reported on assessments and the guidelines used Vor deferred assessments. He further stated there were two options for payme: 1) total payment with no interest charged, if paid within 30 days of assefs- ment, and 2) installment payments over a 10 -year period at a set interest rate, which will be approximately 11 %. City Engineer Priebe reported the City cost on each project is as follows: Project 82 -40 $35,500.00 Project 82 -43 -- - 20,000.00__. Project 82 -44 29,000.00 - c) PROJECT 82 -44 Mayor DeMeyer read Publication No. 2890, Notice of Hearing on Improvement, Project 82 -44, construction of curb and gutter, grading, base and appurten- ances for the following area: Monroe Street from Second Avenue S.E. to Fair Avenue. The estimated cost is $140,000.00. Mayor DeMeyer inquired if there was anyone present to be heard regarding these three projects. The following responded. Leslie Smith He stated he was also representing Mrs. Albie 346 Monroe Probst of 405 Monroe. They object to the street project because of the expense. He has had several assessments in the last 10 years and was assessed in 1974, 1978 and 1979. He asked how corner lots are figured for as- sessments. Unidentified Man If the curb and gutter are raised too high, the water won't drain off. -2- '* 0 9 COUNCIL MINUTES JANUARY 26, 1482 Beverly Fabel She commented that Monroe Street is only five 517 Monroe blocks long, and the —Fair Grounds takes up one block. Also, 3M employees use the exit on Mon - roe. With all that traffic, the street has stood up. Joe Telecky He asked if the street was in such bad shape 536 Monroe that the work needed to be done now. He didn't think it was that bad and wanted the project tabled for a year or two. Bob Hall Over the past five years very little street 345 Monroe maintenance has been done on Monroe. The street has held up, and there is no need for a gravel base. Mr. Hall stated the McLeod County Fair Board was objecting to any project. Fred Gauger Mr. Gauger stated there are old people living 516 Monroe along Monroe Street, and they can't afford the work. He asked how they would be able to pay for the project. He is 81 years old and still working. He stated that when the sewer was put in, he made monthly payments on the assessment. He tried to pay at Glencoe, and they told him to come to the City offices. He felt there was nothing wrong with the street. Craig Schultz He reported he had lived on Monroe two years —246 Monroe and has seen the traffic going through there. There is no need for repairs, and the street is fine. The water drains off. Floyd Anderson Mr. Anderson commented that when the City was 326 Monroe going to put in curb and gutter before, it was condemned. It was too big a project to go through. The main sewer was shot and had to be replaced, and it has not been finished from Third Avenue to Second to First Avenue. He suggested the whole street be done, with one or two blocks left off, and finish the sanitary sewer before the road work is completed. He asked if the sidewalks are.included; will the City bring this up at a later time or can the property owner put it in. If the property owner does the work, will the City come along and put it in later and assess him. There is no drainage problem on Monroe. MID COUNCIL MINUTES JANUARY 26, 1982 City Engineer Priebe The City Engineer reported that several years ago when the project was proposed, the ques- tion of sanitary sewer came up. The line south of Third Avenue was replaced. It was only work- ed on once or twice, which is normal mainten- ance. He wasn't aware of any need to replace the line and didn't anticipate doing anything with the sewer line since it didn't need re- pair. It was not condemned. Mr. Priebe further stated the City is doing a section each year until the entire City has_ sidewalk. =- Mayor DeMeyer The Mayor suggested the property owner confact the City Engineer regarding installing sialk. He further commented he has had calls from', var- ious people on Monroe Street. The reports re- ceived are consistent that the road bed has served well for the residents. The burden of the City is to decide on taxation against the residents versus improvements. Mayor DeMeyer pointed out that drainage helps preserve a street, and curbing would be most effective toward this end. The remainder of the project could be deferred for sometime and still -have a fairly decent street. The Ciiy will try to balance it out to get the most divi- dends for the money spent. Alderman Carls He asked what the cost would be to the home owner. City Engineer Priebe The City Engineer reported the following costs: Project 82 -40: $36 /front foot (66' lot) Project 82 -43: 16 /front foot Project 82 -44: 28 /front foot Alderman gruenhagen Alderman Gruenhagen commented that there are 50 property owners involved, but only 6 or 7 have commented on the project. The Council would have to take the others into considera- tion. -4- 0 COUNCIL MINUTES JANUARY 26, 1982 Unidentified Lady She commented that some of the property owners affected work at 3M and could not be present for the meeting because of their work schedule. Maint. Operations Director Neumann stated that by having curb Director Neumann and gutter, the boulevard would be leveled off and have a better appearance. Selmer Jessen Mr. Jessen askedlif just the curb and gutter 542 Monroe were installed, how long would it be before the City put in the street. Mayor DeMeyer The Mayor responded that if the street could be maintained and repaired, it would be sev- eral years. However, if a group of residents would petition for a street, the City would have to consider it. Alderman Beatty moved to close the public hearing on Projects 82 -40, 82 -43 and 82 -44 at 8:45 P.M. Seconded by Alderman Gruenhagen, the motion unani- mously carried. Alderman Carls moved that the City discontinue consideration of any of'the three projects for 1982. There was no second and the motion died. Alderman Beatty then moved to table action until the March 9, 1982 meeting at which time the other improvement projects would be ,considered. Seconded by Alderman Carls, the motion unanimously carried. Alderman Gruenhagen stated that in the past 10 -15 years, the City has been installing curb and gutter. If they do not move ahead with this project, the Council may be setting a precedent and stop future work in this area. Alderman Carls responded that the City will be making budget cuts, and he would like to see a moratorium on projects at City cost for 1982. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST BY RICHARD RANNOW FOR REDUCED-TRASH AND REFUSE 'CHARGE After discussion, the motion was made man Carls, to approve the request for tion unanimously carried. (b) APPOINTMENT TO PLANNING COMMISSION -5- by Alderman Beatty, seconded by Alder - reduced trash and refuse charge. Mo- COUNCIL MINUTES JANUARY 26, 1982 Mayor DeMeyer reported that William Backen had resigned from the Planning Commission, and he requested Council ratification to appoint Jim Johnson to fill the unexpired term. It was moved by Alderman Gruenhagen to ratify the appointment of Jim Johnson to.the Planning Commission. The motion was seconded by Alderman Beatty and carried unanimously. (c) APPOINTMENT TO HEALTH BOARD: DR. GEORGE SMITH DR. ROBERT HEGRENES DR. THOMAS KLEINKAUF Mayor DeMeyer appointed the following to the Health Board, with Council rat- ification: Dr. George Smith, Dr. Robert Hegrenes, and Dr. Thomas KleinkaZ Alderman Beatty moved to ratify the three appointments to the Health Board for a one -year period. Seconded by Alderman Carls, the motion unanimously carried. 6. RESOLUTIONS AND ORDINANCES _ (a) RESOLUTION NO. 7070 - RESOLUTION ADOPTING POSITION CLASSIFICATION ASSIGNMENT TABLE EFFECTIVE JANUARY 3, 1982 Following discussion, the motion was made by Alderman Carls to commend the Personnel Coordinator for the work put into-the pay plan and to waive read- - ing and adopt Resolution No. 7070 entitled Resolution Adopting Position Clas- sification Assignment Table'Effective January 3, 1982. Seconded by Alderman Beatty, the motion carried unanimously. (b) RESOLUTION NO. 7071 - RESOLUTION FOR PURCHASE After discussion, it was moved by Alderman Beatty, seconded by Alderman _ Gruenhagen and unanimously carried, to waive reading and adopt Resolution No. 7071 entitled Resolution for Purchase. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MINUTES OF PARKS & RECREATION BOARD DATED DECEMBER 9, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. COUNCIL MINUTES JANUARY 26, 1982 (b) MINUTES OF HUTCHINSON PLANNING COMMISSION DATED DECEMBER 15, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF NURSING HOME BOARD DATED DECEMBER 17, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF FINANCING FOR NEW FIRE TRUCK Fire Chief Schlueter and Fireman Jim Brodd appeared before the Council to represent the Fire Department. The recent purchase of a new fire truck re- quired financing of an approximate balance of $100,000.00 through equipment certificates. The fire truck manufacturer offered to finance it at 11% sim- ple interest over a five -year period. They, therefore, requested authoriza- tion from the Council to enter into an agreement with the manufacturer for said financing arrangements. Following discussion, Alderman Beatty moved to approve the fire truck manu- facturer's certificates at 11% simple interest to finance the balance due on the new fire truck. Seconded by Alderman Carls, the motion carried unani- mously. 9. NEW BUSINESS (a) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY G & H PROPERTIES WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Administrator Plotz reported that G & H Properties was requesting a variance from the required sideyard setback for the north end of the garages on the property site. It had received favorable approval from the'Planning Commission. After discussion, the motion was made by Alderman Beatty to waive reading and adopt Resolution No. 7072 entitled Resolution Granting Variance from Section 6.05, B.3 of the Zoning Ordinance No. 464 from Required Sideyard Setback. The motion was seconded by Alderman Carls and carried, with Ald- erman Gruenhagen abstaining from voting. (b) CONSIDERATION OF REQUEST FOR REZONING FROM R -2 MULTIPLE FAMILY RESIDENCE TO C -2 AUTOMOTIVE SERVICE COMMERCIAL DISTRICT SUBMITTED BY LIPKE, HOBBS AND PAULSEN WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION -7- COUNCIL MINUTES JANUARY 26, 1982 Attorney Pat Flynn requested Agenda Items 9 -b and 9 -c be deferred to the next City Council meeting inasmuch as Alderman Mlinar was absent from the meeting. It would require a majority (2/3) vote to reverse the unfavorable recommendation from the Planning Commission. The motion was made by Alderman Gruenhagen to defer action until the next regular Council meeting. Seconded by Alderman Beatty, the motion carried with Aldermen Gruenhagen and Beatty and Mayor DeMeyer voting aye, and Alder- man Carls voting nay. (c) CONSIDERATION OF REQUEST FOR A CONDITIONAL USE PERMIT SUBMITTED BY JOHN LIPKE (FIRST STATE BANK OF STEWART), CONTINGENT UPON REZONING TO C -2 AP- PROVED, WITH RECOMMENDATION OF PLANNING COMMISSION WITH CONTINGENCIES The motion was made by Alderman Gruenhagen to defer action until the next regular Council meeting. Seconded by Alderman Beatty, the motion carried with Aldermen Gruenhagen and Beatty and Mayor DeMeyer voting aye, and Alder- man Carls voting nay. (d) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS A copy of the letter sent to all delinquent account holders was read by Mayor DeMeyer. He then inquired if there was anyone present wishing to be- heard regarding his /her account. No one responded. - Alderman Beatty made the motion to accept staff recommendation to discont ue service at 12:00 Noon on February 1, 1982, unless otherwise noted for the fol- lowing accounts: 01- 0410 -2 -00, 02- 0125 -0 -00, 02- 0280 -1-00, 03- 0420 -2 -00, 03- 0500-8-00, 05- 0180 -0 -00, 06- 0285 -1 -00, 06- 0565 -2 -00, 07- 0120 -3-00, 07- 0135 -1 -00, 09- 1105 -1 -00, 25-0140-2-00-and 42- 0110 -2 -00. Seconded by Alderman Gruenhagen, the motion carried unanimously. (e) CONSIDERATION OF CORNER OF SOUTH GRADE ROAD ONTO DALE STREET Mayor DeMeyer stated the City Council had received a letter from Delmar Pittman that he was agreeable to deed off to the City enough land for a right -hand turn lane at the corner of South Grade Road onto Dale Street. This would help alleviate some of the hazards at the intersection. The offer has received favorable approval from the Police Chief. Alderman Beatty, moved to accept the gift of land from Delmar Pittman for said purpose. Seconded by-Alderman Gruenhagen, the motion unanimously car- ried. City Engineer Priebe commented a field study would be necessary, and perhaps more land would be required to properly do the project than what was being offered. With the snow on the ground, it would be difficult to determine a plan at this time. -8- 0 9 COUNCIL MINUTES JANUARY 26, 1982 Alderman Beatty moved to amend that the gift of land from Delmar Pittman be made with the City Engineer's recommendations and a mutual agreement between the City and owner. Seconded by Alderman Gruenhagen, the motion unanimously carried. (f) CONSIDERATION OF PURCHASE OF 3/4 TON H.D. FOUR -WHEEL DRIVE PICKUP WITH OPTIONS FOR FIRE DEPARTMENT -Fire Chief Schlueter requested the Council to approve advertising for bids on a 3/4 ton pickup for $10,000.00. The financing for the pickup would be one -half by the City and one -half by the rural people. The bids would be received and opened on February 16, 1982 at 4:00 P.M. City Administrator Plotz stated his concern in City budget reductions, and it might not be possible to purchase the pickup. However, bids could be taken, with an award within 45 days. Following discussion, it was moved by Alderman Gruenhagen to authorize ad- vertising for bids on a 3/4 ton pickup for the Fire Department, with bids to be opened February 16, 1982 at 4:00 P.M. -The motion was seconded by Alderman Beatty and carried unanimously. (g) CONSIDERATION OF APPLICATION FOR SNOW REMOVAL PERMIT BY JERRY SELLE After discussion, the motion was made by Alderman Carls, seconded by Alder - man Beatty, to approve the application and issue a Snow Removal Permit to Jerry Selle. Motion unanimously carried. (h) CONSIDERATION OF DIRECTING CITY ATTORNEY TO NEGOTIATE PARKING LOT ACQUISITIONS EAST OF MAIN STREET (PRESENTATION BY ALDERMAN TED BEATTY) City Attorney Schaefer recommended combining Agenda Items 9 -h and 9 -j for discussion and consideration. (See 9 -j) (i) CONSIDERATION OF REFERENDUM REGARDING OLD ARMORY ISSUE City Attorney Schaefer reported on a conversation he had with the Assistant to the Attorney (Teneral regarding the Council's action on Ordinance No. 28/81. He requested that work be continued to reach an opinion as there are four questions that need to be resolved. The question of rights in connection with the Bank's gift has now been removed from the issue. Attorney Schaefer stated the City needs to know whether or not the referendum is legally mandated by the Council action. If the Attorney General's opinion says administrative and not subject to a referendum, the signers of the first petition have indicated they will take court action (injunction) if the Coun- cil proceeds without a referendum. If th,e City does, in fact, proceed and is taken into court, the decision could go beyond October and the deadline date -9- COUNCIL MINUTES JANUARY 26, 1982 for the assessment hearing to adopt the assessment rolls, including downtown parking. Mr. Schaefer commented that a referendum may be the quickest way to resolve the issue prior to October. Alderman Beatty reported that if there was a referendum, there would be no donation from the Bank. They had changed their offer. A referendum would only be a cost to the City. Mayor DeMeyer commented that there are two groups of people to be heard on this subject. He thought it should be given to the people for a decision. Alderman Gruenhagen moved to defer action on this issue until the next Coun- cil meeting. Seconded by Alderman Beatty, the motion unanimously carried. (j) CONSIDERATION OF ASSESSMENT NOTICE REGARDING DOWNTOWN PARKING DISTRICTH City Attorney Schaefer commented that the Mayor had expressed to him a qgn- cern with the assessment procedure for the Downtown Parking Districts,- spe-cifically the portion of the parking fund to be assessed to benefitted mer- chants of the Downtown Parking District. The Mayor had suggested the _City pursue options to purchase parking facilities in the downtown parking dis- trict. Then when the City had acquired the options, it would be possible to assess the cost of the overall plan. An assessment notice would go to the benefitted merchants, and they would be notified of the amount of thke proposed assessment. There would be an opportunity to appeal the assessments or accept them. If more than 50% of the total costs were assessed, there would be no problem with the'State Statutes. If the assessment appeals re- sulted in less than 506 presently certified, the assessments could be scaled down to 50% assessments. Under this proposal, the properties would not -be purchased until such time as the assessments had been issued and the appeals had been resolved. If the City had options on all the amount of bonds to be special assessed and had no appeals, the City would proceed with full pur- chase. If a certain amount was appealed, the Council would have to decide whether to forget the project or not to purchase certain property. It was reported that a special meeting with the bond counsel was to be held later this week, with the City Administrator, City Accountant and Mayor in attendance. It was the consensus of the Council to hold another meeting with the bond counsel and City Council after he has reviewed the questions and concerns put before him. Alderman Beatty moved to authorize the City Attorney to begin options for the whole Central Parking District, to be ready by March 23, 1982, accord- ing to the plan set forth in District 1, 2, 3, & 4. Seconded by Alderman Gruenhagen, the motion unanimously carried. It was moved by Alderman Beatty, seconded by Alderman Gruenhagen, to amend -10- 10 0 COUNCIL MINUTES JANUARY 26, 1982 the motion to read "obtain" options instead of "begin" options. Motion carried unanimously. (k) CONSIDERATION OF PARKING RESTRICTIONS REGARDING TWO HOUR TIME LIMIT Mayor DeMeyer stated he had some concerns regarding the two hour time limit on downtown parking and would like to have it studied further. After discussion, the motion was made by Alderman Beatty to defer acti ®a on this item. The motion was seconded by Alderman Gruenhagen, and carried unanimously. (1) CONSIDERATION OF PARKING RESTRICTIONS REGARDING AREAS DESIGNATED Mayor DeMeyer mentioned the downtown parking lots are used by customers and should be restricted in parking time, the same as on the street. Mr. Bill Schiebel, Manager of Siem's, stated since there is no parking pro- vided behind his store, it is necessary for the employees to park where there is unlimited time on parking. The motion was made by Alderman Gruenhagen to refer this matter back to the Parking Committee and Police Chief for further study on parking lots located one block west and one block east of Main Street. Seconded by Alderman Beatty, the motion unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported on a meeting held with Dennis Norland, field representative of the State Department of Vehicles. A performance re- port on the operation of the City's local vehicle office was reviewed, and Mr. Norland stressed that the City explore computerization of office trans- actions and relocating the office to provide access to the handicapped. The City will be looking at the LOGIS program. Mr. Plotz mentioned that Clara Slama regularly stops by City Hall to obtain a decision on purchase of her property, and she has submitted a written re- quest. The Community Development Corporation met and adopted their By -Laws. They will meet again on February 3 for a presentation by Bob Stearn, State Depart- ment of Economic Development. A summary of the two proposals for the S & L site was presented by City Ad- ministrator Plotz. -11- COUNCIL MINUTES JANUARY 26, 1982 Mr. Jim McClure was present and gave additional information on his proposal for the S & L site. He stated he plans to expand the basement and add on to the existing second floor east of the building and the entire south side of the building. Also, better ceiling tile and materials will-be used in upgrading the building. The total available space will be 4,000 square feet. Following discussion, the motion was made by Alderman Beatty to direct the City Administrator and City Attorney to proceed with drafting a development agreement between the City and Miller, Miller & Mac on the S & L Site. Sec- onded by Alderman Carls, the motion unanimously carried. City Administrator Plotz commented that the Chairman of the Downtown De elop- ment Advisory Board was expecting the McClure proposal to be presented to the Downtown Board prior to a decision by the Council. Up- coming meetings were mentioned by Mr. Plotz, and he stated a special meeting should be established to discuss state aid reductions to local mu- nicipalities. It was suggested that the City Engineer and Maintenance Oper- ations Director submit a list of budget reductions for their respective de - partments prior to leaving on vacation the first of February. Also, mention _ was made that RCM would be present at the February 9 Council Workshop for a presentation on the water plant expansion. It was the consensus of the Council to hold a special meeting on Tuesday, February 2, 1982 at 3:30 P.M. in City Hall to discuss state aid cuts. (b) COMMUNICATIONS FROM GEORGE RUNKE Mr. George Runke appeared before the Council and stated the furnace at the airport was not working; therefore, the airport manager could not work in the hangar area. He requested the City do something about the situation. Mr. Runke also inquired if the oil furnace was condemned. Alderman Beatty stated this matter had been discussed in 1981, and a new furance was purchased.. However, it could not be installed because of the fire code. The City had discussed sharing the heating cost on a 50/50 basis with the airport manager. City Administrator Plotz reported that Maintenance Operations Director Neu - mann had met with the manager to discuss this issue. The building is not insulated, and it is a question of how much money should be spent on an un- heated building. Director Neumann stated the City had set a maximum limit of $800.00 toward heating the airport hangar, but none of this amount has been used. Mr. Weck- man wanted to install a waste oil furnace which burned waste from planes, but the Fire Marshal felt it should be paced outside of the building. The -12- 0 • COUNCIL MINUTES JANUARY 26, 1982 Building Official would have given permission for inside use. Neither the Fire Marshal nor Building Official have been contacted by Mr. Weckman. Al- though the City shares the cost of oil (50/50) for heating the airport hangar, Mr. Weckman has not even ordered oil for the furnace. Following further discussion, the motion was made by Alderman Beatty to refer this matter to the Airport Commission. Seconded by Alderman Carls, the motion carried unanimously. (c) COMMUNICATIONS FROM CITY ENGINEER City Engineer Priebe gave a presentation on the 1982 Improvement Projects and recommended deletion of several of the projects. After discussion, it was moved by Alderman Beatty to approve Projects 82 -03 through 82 -22 as recommended by the City Engineer. Seconded by Alderman Gruen - hagen, the motion carried unanimously. It was moved by Alderman Beatty, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 7073 entitled Resolution Ordering Improvement and Preparation of Plans, Projects 82 -03 through 82 -22. Motion unanimously carried. Following discussion, Alderman Carls moved to reject Improvement Projects 82 -23, 82 -29, 82 -30 and 82 -31. The motion was seconded by Alderman Gruen - hagen and carried unanimously. It was moved by Alderman Carls, seconded by Alderman Gruenhagen and carried unanimously, to waive reading and adopt Resolution No. 7074 entitled Resolu- tion Removing Improvements from 1982 Construction Program. After further discussion, the motion was made by Alderman Carls to approve and proceed with Improvement Projects 82 -24, 82 -25, 82 -26, 82 -27, 82 -28, 82 -32 and 82 -33. Seconded by Alderman Beatty, the motion unanimously carried. It was moved by Alderman Carls, seconded by Alderman Beatty, to waive read- ing and adopt Resolution No. 7075 entitled Resolution Ordering Improvement and Preparation of Plans, Projects 82 -24, 82 -25, 82 -26, 82 -27, 82 -28, 82 -32, and 82 -33. Motion carried unanimously. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously,to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at 11:10 P.M. upon motion by Alderman Beatty, seconded by Alderman Gruenhagen and unanimously carried. -13- RESOLUTION NO. 7077 RESOLUTION AUTHORIZING PLEDGED SECURITIES TO FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION OF HUTCHINSON, MINNESOTA WHEREAS, the First State Federal Savings & Loan Association of Hutchinson, a duly designated depository of the City, has presented as pledged securities the following: FSF LOAN NUMBER DESCRIPTION BALANCE 110 -13284 Mortgage $ 37,184.00 110 -13292 Mortgage 54,825..00 118 -11032 Mortgage 245,195.00 118 -11034 Mortgage 240,067.00 118 -11036 Mortgage 226,260.00 $803,531.00 Fed. Home Loan Mortgage Corp. - Guaranteed $ 479,778.00 Mortgage Certificate Fed. Home Loan Mortgage Corp. Cert. No. 160000010052056 79,674.00 No. 160000010052057 77,578.00 No. 160000010052060 77,578.00 No. 160000010052061 77,578.00 No. 160000010080327 50,403.00 No. 160000010080328 50,403.00 No. 160000010080329 50,403.00 No. 160000010080330 _ 50,403.00 No. 160000010080331 50,403.00 No. 160000010102264 210,391.00 No. 170000000011298 220,430.00 $995,244.00 GRAND TOTAL $2,278,553.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Treasurer is hereby authorized to include the above to said deposi- tory of pledged securities by the First State Federal Savings & Loan Association of Hutchinson, Minnesota. Adopted by the City Council this 9th day of February, 1982. Gary D. Plotz City Clerk James G. Detieyer Mayor 6-a, 7�(612) 587 -5151 CITY OF HUTCHINSO it 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: February 4, 1982 TO: Mayor and City Council FROM: Building Official RE: January 1982 Building Report Attached is the January 1982 Report of Building Permits Issued and Local Public Construction. There were 2 Sign Permits issued and 12 Building Permits issued during the month for a total Construction Cost Evaluation of $54,802.00. There was 1 Plumbing Permit issued during the month. Homer Pittman Building Official HP /pv attachment Y I +t i ( { i C C. C f O.M.B. No. 0607 -0094: Approval Expires June 1984 FORM C -404 Period in which NW 7 -6 -81) permits issued PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH U.S. DEPARTMENT COMMERCE BUREAU OF THE E CENSUS (Please correct any errors in name or address) REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL CONSTRUCTION _PUBLIC 6103500 41 9 9999 085 8 81 2 6 0 27 30 CENSUS USE ONLY HOMER PITTMAN BLDG OFF CITY HALL 37 WASHINGTON AVE WEST Has the geographic coverage of this permit HUTCHIN SO K MN 55350 system changed during this period? ® No ❑ Yes — Explain in comments If no permits were issued during this MAIL THIS Bureau of the Census Please read the instructions before period, enter (X) in box and return form ❑ COPY TO 1201 East Tenth Street completing form. For further help, Jeffersonville, Ind, 47132 call collect (301) 763 -7244. Section I — NEW RESIDENTIAL HOUSE- PRIVATELY OWNED PUBLICLY OWNED KEEPING BUILDINGS AND Item Number Valuation of Number Valuation of MOBILE HOMES No' construction construction Buildings g Housing g Buildings Housing g u qt (Omit cents) ugf�g (Omit(g) cents) (a) (b) lC)s (e) l One- family houses, detached 101 One- family houses attached, each unit separated from adjoining unit(s) by a wall that extends from ground to roof 102 Two - family buildings 103 Three- and four - family buildings 104 Five -or -more family buildings 105 TOTAL (Sum of 701 -705) 109 Mobile homes 112 Section II — NEW RESIDENTIAL NON- PRIVATELY OWNED PUBLICLY OWNED Number Valuation of Number Valuation of HOUSEKEEPING Nom Buildings g Rooms Buildings 1 g Rooms BUILDINGS . construction (Omit cents) construction (Omit cents) (a) (b) (c) (d) (e) (f) (g) Hotels, motels, and tourist cabins intended for transient accommodations 213 Other nonhousekeeping shelter 214 Section III — NEW NONRESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED Number Valuation of Number Valuation of BUILDINGS Item No. Buildings Housing units Buildings ousmg units construction (Omit cents) construction (Omit cents) (a) (b) (c) (d) (e) (f) (g) Amusement and recreational buildings 318 Churches and other religious buildings 319 Industrial buildings 320 Parking garages (open to general public) 321 Service stations and repair garages 322 Hospitals and other institutional buildings 323 Office, bank, and professional buildings 324 Public works and utilities buildings 325 Schools and other educational buildings 326 Stores and other mercantile buildings 327 29,500 Other nonresidential buildings 328 Structures other than buildings 329 _ Section IV — ADDITIONS AND I " ALTERATIONS c c An increase in the number of housing `y° units (in the housing units column, o y enter only the number of additional -... units) 433 s No change in the number of =?; ca W housing units 434 g _ "'" 12 232 ° A decrease in the number of housing R units (in the housing units column, enter only the number of decreased CC units) 435 Residential garages and carports (attached and detached) 436 All other buildings and structures 437 2• 12,570 1 500 PLEASE CONTINUE ON REVERSE SIDE �� F1 ... Section V — CONVERSIONS PRIVATELY OWNED PUBLICLY OWNED Number Valuation of Number Valuation of Item Buildings Housing units Buildings Housing units No. construction (Omit cents) construction (Omit cents) (a) (b) (c) (d) (e) (f) (g) Nonresidential and nonhousekeeping buildings to housekeeping buildings 540 Housekeeping buildings to nonresidential and nonhousekeeping buildings 541 Section VI — DEMOLITIONS AND RAZING OF BUILDINGS One- family buildings attached and detached 645 Two - family buildings 646 Three- and four - family buildings 647 Five -or- more family buildings 648 All other buildings and structures 649 FT I I I Section VII — ADDITIONAL INFORMATION FOR INDIVIDUAL PERMITS OF $500,000 OR MORE Please provide in the space below, additional information for each individual permit valued at $500,000 or more entered in sections I through V_ Item No from Description Name and address of Ownership Mark (X) Valuation of construction Number of housing Number of Sec. owner or builder one (Omit cents) units buildings I —V (a) (b) (c) (d) (e) (f) (g) Kind of building ___ --- — _— _ - - -__ F-1 Private -------------- - - - - -- Site address ----------------- - - - - -- E] Public Kind of building ----------------- - - - - -- ❑ Private -------------- - - - - -- Siteaddress __________ _ --- ____ ___ ___ F-1 Public Kind of building — ----------------- - - - - -- ❑ Private -------------------- Siteaddress __ ____ ________ ___ ______ E] Public Kind of building ----------------- - - - - -- ❑ Private -------------------- Siteaddress ---- --- ---------- - -- --- ❑Public Kind of building ------------- ---- - - - - -- ❑ Private --------------- - - - -- Site address -------- ------- _— _ - -_ —_ ED Public Kind of building ----------------- - - - - -- ❑Private -------------------- Siteaddress _________________ _____— E] Public Kind of building ----------------- - - - - -- ❑Private -------------------- Siteaddress ______ _____ _____ _ _ ___ __ ❑Public Kind of building E] Private --------------- - - - -- Site address _ — . _ _ ❑ Public. Kind of building ----------------- - - - - -- ❑Private -------------------- Site address _____________ ______ _ _ __ Public Comments Name of person to contact regarding this report Telephone Area code Number Extension Homer Pittman Title Building Official 612 587 -5151 210 FORM C -404 t7-15-81) • .i CROW RIVER REGIONAL LIBRARY BOARD January 11, 1982 The Crow River Regional Library Board met at the Meeker County Courthouse.on_January 11, 1982. Present: Jean Stranberg, "Atwater Orlynn Mankell, New London Wayne Hebrink, Renville George Jepson, Winsted Lilah Buhr, Stewart Ellen Moench, Eden Valley Lionel Barker, Glencoe Delores Condon, Litchfield Judy Johnson, Litchfield John Esbjornson, Willmar LeRoy Sanders, Willmar Burton Sundberg, Director, CRRL Kathy Matson, Asst. Dir., CRRL Absent: Dorothy Hinseth, Sunburg* Earl Mathews, Glencoe* r Harriet Berg, Dassel* Jeanne Lundstrom, Cosmos* Pauline Reigstad, Bird island John Horrocks, Hutchinson Albert Linde, Hutchinson Dennis Ulrich, Renville* Jeanette Buchanan, Willmar* *Excused absence Representing: Kandiyohi County is Kandiyohi County it Kandiyohi County " McLeod County " McLeod County " Meeker County " Glencoe " Litchfield " Litchfield " Willmar " .__Willmar Representing: Kandiyohi County " Glencoe- " Meeker County " Meeker County " Bird island " Hutchinson " Hutchinson " Renville " Willmar Chairman Orlynn Mankell called the meeting to order. Buhr /Jepson moved that the minutes of the December meeting be accepted. Carried. Sanders /Johnson moved that the treasurer's report-for December be approved. Carried. The budget deficit in this report for approximately $5,600 is due to nonpayment by McLeod County whose auditor is waiting for the state payment for homestead credits. News clippings from area newspapers were passed around. Report of director: a. The Raymond Library will celebrate its 25th anniversary with an open house on January if 1982. (Postponed to January 25 due to a storm.) b. The Crow River Regional Library is celebrating its tenth anniversary this year. Cir- culation statistics are °being compiled for = -these ten years. - ,.-:Materials circulation.in 1981 showed significant increase over 1980. c. Policy manuals for the CRRL were distributed to board members. Hebrink /Buhr moved that the bills be paid. Carried. Committee and project reports: a. Due to the state's financial condition, Mr. Sundberg is hesitant about the adoption of COM and recommends that we delay action until the middle of the year. COM will not cost more than the present system. Fewer employees will be needed, but equipment and vendor costs will be more. No decrease in staff is planned -- present duties will be defined and supplemented. Esbjornson /Sanders moved that we delay until funds are assured. Carried. b. The database searching service is an area service of SAMMIE. Willmar is one of the pilot areas with two staff members -- Natalie Quinn and-Martin Swalboski -- trained to use the terminal at the Willmar Library. There is no indication at present of what the demand might be. The service now is covered by a grant although customers may be charged for computer time in the future if the service is continued. Other less ex- pensive methods of locating information may be utilized. c. SAMMIE will meet January 26 at Marshall. - Communications: a. The Public Library Newsletter was distributed. b. Letters were read naming the appointment of two new trustees -- Albert Linde of Hutchinson, representing Hutchinson, and Jeanette Buchanan of Willmar, representing Willmar. c. MLA Legislative Day is Monday, March 8, from 9:30 a.m. to 12 noon at the Minnesota Historical Society Building, St. Paul. d. All trustees have paid memberships in MLA. All mailings are sent to CRRL headquarters and distributed at board meetings. e. The third - quarter state aid payment will not be received until February, with approx- imately $29,000 projected for CRRL. If the fourth - quarter payment is that amount, then CRRL will get its expected full share. Mr. Sundberg pointed out that there is uncer- tainty about the payment of-federal and state aids. f. The ALA /AR,A- sponsored trustee workshop will be held in Minneapolis April 16 and 17. This is a pilot.meeting for Minnesota trustees only.:)-it observers from other areas are expectei to be present. Judy Johnson, Delores Condon, Lionel Barker, and Lilah Buhr expressed interest in attending. g..[Iill*_nar is the site of an OPLIC- sponsored workshop on Small Business and Farming for librarians on March 18 -19. h. Minnesota Libraries, 1980 statistics issue, is now available.; i. Regional library system directors will meet in St. Paul February 4 -5. Unfinished Business: -a. Implementation of the COM catalog will be delayed until funds are available. b. Funds are deposited in an amortization fund for the bookmobile. The board may authorize borrowing for other purposes .if repayment is made. The purchase price of a Savin copier is $4,539.56; it can be leased for $140 /month for 60 months. The library pays the maintenance in either case. Hebrink / Moench moved to purchase a Savin 870 copier at $4,539.56 and reimburse the amortizes -tion fund--at $140 /month from copier income. Carried. New Business: a. Sanders /Esbjornson moved to have Latham and Parker audit the 1981 fiscal records. Carried. b. The Minnesota Insurance Services of Willmar has made a bid for workers compensation and vehicle insurance. Workers compensation is not competitive, but MIS is offering quarterly payments. Bids for vehicle insurance: MIS -- $469; present policy -- $487.29. Esbjornson /Johnson moved that we buy workers compensation from MIS. Carried. Barker/Buhr moved that we take the lower bid for vehicle insurance, taking a $500 deductible if the'savings are substantial. Carried. c. Barker / Moench moved that the secretary cast.a unanimous ballot for the re- election of the incumbent officers for 1982. Carried. Officers for 1982: Chairman Orlynn Mankell Vice-.President George Jepson Secretary Lilah Buhr Treasurer LeRoy Sanders Finance Chrmn Wayne Hebrink d. Chairman Mankell appointed these board members to the Finance Committee -- Wayne Hebrink, Ellen Moench, Dennis Ulrich, LeRoy Sanders, and Lionel Barker. The mileage reports were filed. The meeting was adjourned._ Lilah Buhr Secretary 0 ROW RIVER REGIUNAL LIBRARY January 1982 Treasurer's Report LeRoy Sanders, measurer Balance Receipts: State/Federal Aid Kandiyohi County Meeker County McLeod County Willmar Litchfield Hutchinson Glencoe Bird Island Renville Petty Cash Gifts Other Total Receipts: From 1981 Budget TOTAL 'RECEIPTS & BATkNCE: ITIC01 %E THIS MONTH s(8,34o.87) 18,126.00 14,830.25 7,697.00 10,996.75 5,036.50 1,674.50 1,867.76 273 -00 $6o,501.76 $52,160.89 YEAR TO DATE BUDGET S (8,340.87) $ 18,126.00 14,830.25 7,697.00 lo,996.75 5,036.50 1,674.5o 1,867.76 273.00 $6o,5ol.76 $52,16o.89 113,000.00 72,504.00 50,233.00 55,074.00 59,321.00 30,788.00 43,987.00 20,146.00 6,o96.00 6,698.00 22,000.00 -0- 10,000.00 $489,847.00 5,000-00 $494,847.00 Investments redeemed Investments purchased Ending cash balance $26,300.00 $26,300.00 53,324.50 53,324.50 Savings Pass Book: $40,469.81 as of January 31, 1982 6,486.20 Amortization fiends. $46,956.ol MTD YTD % OF EXP• CURRENT EXPENDITURES EXPENDITURES TO EST BUDGET PERSON4L SERVICES SALARIES 26,662.42 26,662.42 8.52% 3129951.00 HOSPITAL MECICAL INSURANCE 19340.47 19340.47 10.31% • 139000.00 PERA AND SOCIAL S 29397.79 29397.79 8.56% 289000,400 "ECURITY ACCT GROUP... 309400.68 309400.68 8.59% I 3539951.00 MATERIALS BOOKS - ADULT --- --- - - - -_ _..498?5.71 - 49885.71 - 11.09% _ 449066.00 --- - -- 500KS - ChILDREN 19083.66 19083.66 7.74% 149000.00 PERIOCICALS 163.39 163.09 2.04% 89000.00 PA`?PHLETS .00 .00 .._. _ .00% 200.00 AUnIO VISUAL 312.72 - 312.72 7.8?% 49006.00 PAINTINGS .00 .00 .00% 100.00 BINDIKG .00 _ - -- - .00 - - .00% - - -._ 600.00 MICROFORMS .00 .00 .00% 300.00 MAINTE4ANCF CUST'laIAL 3UPPLIF-S AND SERVICES 43.60 43.60 4.9S% 690.00 TELEPHO :_ C T, ER fI UAL 336.66 336.66 7.16% 49700.00 VEAICtE OPERATION - INCL INS 671.07 671.07 6.10. 119000.00 ACCT GROUP... 79496.51 79496.51 8.53% 879846.00 OTHER SUPPLIES L PRINTING 371.34 371.34 3.39% 119000.00 PR13Y,'3TING AttD PROGRAMMING .00 .0`0 .07X 19500.00 Pv STAGE 393.5 2 393.52 8.94% 49400.00 MILEAGE_ AND MEETINGS 19033.78 1033.78 20.68% 59000.00 MEMBERSHIPS 300.00 300.00 - 50.00% - 600.00 _ INSURIA-;CE - - - - - -^ - - - - - - -- _ -- - -- -- 161.50 _ 161.50 3.11% 59200.00 E0UI0MC:NT RENTAL 503.57 503.57 4.59% 119000.00 AUDIT!MG SERVICES .00 .00 _ .09% 950.00 ?OOKEEPING S- RVICES 225.00 225.00 8.33% 29700.00 CUM CATALOG .00 .00 .00% 39000.00 ACCT GROUP... 29988.71 29988.71 6.59% 459350.00 CAPITAL OUTLAY-- - EOUIP ?LENT 90.31' 90.31 2.26% 49000.00 ERANCH A'AGTIZATION FUND .00 .00 - .00% 703.00 VEHICLE AMORTIZATION FUND .00 .00 .00% 39000.00 ACCT GROUP... 90.31 90.31 1.17% 79700.00 ORG. TOTAL... 409976.21 409976.21 a.28X 4949a47.00 Investments redeemed Investments purchased Ending cash balance $26,300.00 $26,300.00 53,324.50 53,324.50 Savings Pass Book: $40,469.81 as of January 31, 1982 6,486.20 Amortization fiends. $46,956.ol s 141 NUTES SENIOR ADVISORY BOARD DECEMBER 10, 1981 CiTy of HUTCHINSM The first meeting of the Senior Advisory Board was called to order by Chairman Carol Haukos at 3:00 p.m. on December 10, 1981 at City Hall. Members present it Hazel Sitz Joan Phillips Jean Peterson Member absent: John Longley Also present: Barb Haugen, addition to Chairman Haukos: Roy Clabo Lenard Schuft Emma Lake Senior Center Coordinator Members of the Board introduced themselves briefly and were introduced to Barb Haugen, who will begin duties in January, 1982. _ _ _ Mayor Ralph Westlund, who was unable to attend, conveyed his greetings -to the Board. He appreciates the willingness of the Board members to serve and knows there will be challenges in the next few months. He conveyed his confidence that all questions could be worked out. Chairman Haukos reviewed the Ordinance by which the Board was established in order to familiarize members with their duties. Other materials describing the Senior Center Coordinator's responsibilities and the philosophy of the Older American's Act were distributed as reference materials. It was pointed out by Chairman Haukos that a vice chairman and a secretary should be elected at a future meeting and that necessary rules of the Board should be established. _ The present status-of the senior center was summarized. Expected'. completion date-is early January,- '1982. Among the matters the Board -_ will need to address early -in 1982 will-be the guidelines for use of the space in-the center. The time for the next meeting was established as 2:00 p.m. on Wednesday, December 30. - Meeting was adjourned at 3:45 p.m. and members took a tour of the new senior center facilities at Evergreen Apartments. 7-s. MINUTES SENIOR ADVISORY BOARD DECEMBER 30, 1981 The meeting of the Senior Advisory Board was called to order by Chairman Carol Haukos at 2:00 p.m. on December 30, 1981 at City Hall. Members present in addition to Chairman Haukos: Hazel Sitz Roy Clabo Joan Phillips Lenard Schuft Jean Peterson Emma Lake John Longley Members absent: None. Also present: Barb Haugen, Senior Center Coordinator The minutes of the meeting of December 10, 1981 were approved on a motion by Roy Clabo, seconded by Lenard Schuft. An update on progress on the senior center was provided by Chairman Haukos and Hazel Sitz. Representatives of the various groups which will meet at the center will be contacted regarding the moving date which will be late January. Barb Haugen will be active in this process as part of her coordinating responsibilities. Chairman Haukos reviewed discussion guidelines which may be used - as a framework for- developing policies for the use of the senior center meeting rooms. -_ She pointed out that the next meeting of this Board should be a workshop in which policies would be developed - for submission to the HRA Board. - - The Board discussed the possi_bili:ty of - resuming pub- ication of -a - senior newsletter on a monthly basis._ The United Way "has' allocated monies for 1982 for -sen=ior services,--and it -was felt that clarification should be made as to this specific use of those funds.. -_ On a moti on � - by Roy Clabo,- seconded by John Longley, the -Board took the position= of desiring to- publish a monthly newsletter -- a.s -a = method of= communicating with all area seniors. The United -Way board is to be advised of this, proposed vse. - Chairman -Haukos - suggested - that election of officers be deferred until- February. _. The Board will meet again at 2:00 p.m. on January 13, 1982. Meeting was adjourned at 3:45 p.m. MINUTES SENIOR ADVISORY BOARD JANUARY 13, 1982 CITY OF NTO MSOM The meeting of the Senior Advisory Board was called to order by Chairman Carol Haukos at 2:00 p.m. on January 13, 1982 at City Hall. Members present in addition to Chairman Haukos: Hazel Sitz Lenard Schuft Joan Phillips John Longley Roy Clabo Emma Lake Member absent: Jean Peterson Also present: Barb Haugen, Senior Center Coordinator The minutes of the meeting of December 30, 1981, were approved. An update on progress at the center was given by Hazel Sitz. It is anticipated that the center will be issued a certificate of occupancy and become the responsibility of the City of Hutchinson on January 15. Some furnishings have been received and construction of storage cabinets is underway. The Nutrition program plans its move over the weekend and will serve its first meal at the center on January 18. Barb Haugen, Senior Center Coordinator, reported on her activities to date. She has begun work on a newsletter and weekly radio- program, as well as making a number of contacts - concerning future activities. John Longley and Joan Phillips were appointed to provide information for the first newsletter-: Emma Lake will arrange -for volunteers to help prepare the newsletter for mailing. Chairman Haukos noted that it -is customary -for the City- to.mark openings of new facilities by a r_i bbon - cutting - ceremony. _- Accordingly; - a brief -_- ribbon - cutting event i -s- planned at-the- new center- f-or=10 :30 a.m. ° Wednesday,_= January 20. -- City staff; - officials and- members of- Boards -who have been -= _-- involved in planning-- and - dev -6loping-- the senior - center will be present, - -as= will participants in the morning's scheduled activities at the center.._ A grand opening of the - center -and the Evergr-een:Apartment building will be planned for early spring. A letter was =- received by the - Board =from the Nutrition Site Councl-l. =:The - letter informed that through efforts:-of many individual ° Nutrition participants, -- money was= raised so that a new institutional -type piano was purchased to= be placed in the senior center. Any group using the center is welcome to use the piano as long as there are no abuses of it. In the event the Nutrition program would be discontinued in Hutchinson, the piano would remain at the senior center and become the property of the senior center. If the Nutrition site should ever be moved to another location in Hutchinson, the piano would move with it. The Nutrition Site Council requests that the letter with this information be incorporated into the rules and regulations governing the center. SENIOR ADVISORY BOARD MINUTES Page 2 On a motion by Roy Clabo, seconded by John Langley, and carried unanimously, the Board expressed thanks to the Nutrition Site for this generous donation and directed that the letter (attached) be incorporated into the regulations governing the center. City Administrator Gary Plotz appeared before the Board to provide some background information concerning the City's philosophy in developing the senior center.. It has been the intent of City Councils that the facility be available at a nominal cost to serve community functions such as service groups and non- profit organizations at such times as it will not conflict with the needs of senior groups. In developing policies and guidelines for !;use of the center, this Board should consider the general good of the community. As a public building, the senior center can be managed to serve multiple needs. Chairman Haukos noted that the scheduled work session to develop policies and guidelines for use of the center would require more time than remained available at this meeting. She stated that this Board would meet at a future date for the sole purpose of working on these guidelines. Meeting was adjourned at 4:00 p.m. Hazel Sitz, Acting Secretary MINUTES,. SENIOR ADVISORY BOARD JANUARY .27 _ 1982 _ The meeting was _cal-led to order -at-2:00 p.m on January - -27 -, - .1982, -_- at Ci ty Hal=l : - _�NCeeti }date had -been postponed twice - due to bad weather ) Members present: Chairman Carol - iaukos -- Lenard Schuft Hazel -Sitz John Longley Joan Phil 1 ips - Emma Lake Roy Clabo Member absent: Jean Peterson Also present: Barb•Haugen, Senior Center Coordinator W The purpose of the meeting was to develop policies and guidelines for use of the senior center and to recommend these guidelines to the HRA for approval. Policies and guide *es were outlined as attached. ,: Irk ZE K.. M E M O R A N D U M DATE: _ February 5,_1982 TO: Mayor and City Council FROM: Gary D. Plotz, City Administrator SUBJECT: Architectural Billing Dick Lennes and Donn Hoffman presented me with the attached billings on Tues- day, January 12, 1982. First, the City's initial billing by Brian Buchmayer was incorrect. They do not know who authorized him to proceed; neither Dick Lennes nor Donn Hoffman were part of the discussion. Second, in the event the City would split the cost, then the following alterna- tives are presented: $5,611.15 X 50% _ $2,805.57 (Assuming starting date 3- 30281) $4,860.00 X 50% _ $2,430.00 (Assuming starting date 6 -1 -81) V nti cc: Ken Merrill AM 0,00 0.00 - HENDRICKSON - McNUTT Multiplier 2.5 x $300.54 $ 751.35 TOTAL AMOUNT DUE THIS BILLING .......... $ 751.35 ORAIN£RO, MINNESOTA 56401 PHONE (129-0765 - 029-6766 T S E N Q t N E E R S 751.35 + 1 417 • 50 + L.E. STEGNER AM 1 102-50 } I W.C. HENDRICKSON AIA PE 2 340-00 f J.N. M..NUTT AiA 004 SiAr�1►+ Director of Business Affairs y 5 611 •3 5 'r 1 District #423 10 (IV sota, 55350 For Professional Services 3/30/81 through 5/31/81 Re: Elementary Gymnasium'Addition Hutchinson, Minnesota Project :8105 BASIC SERVICES Direct Personnel Expense L. E. Stegner 16 hours @ $18.00 = $ 288.00�0.aa R. L. Meyer 1i hour @ 15.76 = 7.88 C. Elwell 1 hour @ 4.66 = 4.66 $ 300.54 Multiplier 2.5 x $300.54 $ 751.35 TOTAL AMOUNT DUE THIS BILLING .......... $ 751.35 ORAIN£RO, MINNESOTA 56401 PHONE (129-0765 - 029-6766 TOTAL AMOUNT DUE THIS BILLING ..............$1,417.50 URAINEHO. MINNESOTA '.6401 9'►- MUr41-- I=- '•'U'�C•� - �J2')•tl %6fs 000 Ir" 0.00 _11,04 ENDRiCK ON - M iNUT -r 1 10.2 .50 + ,� 3 �r•3 0f) } UNGINLERS 003 4 860 .00 � L. C. STE::NER /CIA W.C. FIENOPICKSOtV At^ PE J.N. w'• NIITi A 1 Brian Buchmayer, Director of Business Affairs .. Independent School District #423 30 Glen St. North Hutchinson, Minnesota, 55350 For Professional Services 6/1/81 through 6/30/81 Re: Elementary School Gymnasium Hutchinson, Minnesota Project #8105 BASIC SERVICES Direct Personnel Expense L. E. Stegner 311� hours @ $18.00 = $567.00 Multiplier: 2.5 x $567.00 $1,417.50 TOTAL AMOUNT DUE THIS BILLING ..............$1,417.50 URAINEHO. MINNESOTA '.6401 9'►- MUr41-- I=- '•'U'�C•� - �J2')•tl %6fs STEGNER HENDRICKSON - McNUTT A R C H I T E C T S E N G I N E E R S July 31, 1981 L.E. STEGNER AIA W.C. NENORICKSON AM pr- J.H. McNUTT Ail► t -• Brian Buchmayer, Director of Business Affairs Independent School District #423 30 Glen St. North Hutchinson, Minnesota, 55350 For Professional Services through 7/31/81 Re: Elementary School Gymnasium . Hutchinson, Minnesota Project #8105 BASIC SERVICES Direct Personnel Expensq L. E. Stegner 24� hours @ $18.00 = $441.00 Multiplier: 2.5 x $441.00 $1,102.50 TOTAL AMOUNT DUE THIS BILLING .............$1,102.50 BRAINERO. MINNESOTA 56401 - F."ONE U;1.13-ti-165 - H27 -8766 _ 1 • a _ aa STEGNER - HENDRICKSON ARCHITECTS E"NG 1N EERS L.E. 4TEGNER AAA W.C. rl£r„CRI(:KSON AIA PE . October 31, 1981 Brian Buchmayer, Director of Business Affairs Independent School District #423 30 Glen St. North Hutchinson, MN 55350 For Professional Services Re: Elementary School Gymnasium Hutchinson, MN Project #8105 BASIC SERVICES Direct Personnel Expense - 6.00 L. E. Stegner (September hours) 52 hours @ $18.00 - $93 Multiplier: 2.5 x $936.00 = $2,340.00 TOTAL AMOUNT DUE THIS BILLING ......... $2 040.00 r M E M O R A N D U M DATE: Y — February 5, 1982 — — — — — TO: Mayor and City Council FROM: Gary D. Plotz, City Administrator -------------------------- - - - - -- SUBJECT: _Travel, Conferences and Schools - 1982 ----------------- - - - - -- You may want to defer this item until we have a discussion on the over -all budget reductions. Perhaps one alternative you may desire is an across-the board cut for all budgets. Assuming a 20% cut (20% X $19,676), this would allow a reduction of $3,935.00. Conferences relating to the maintaining of various operating licenses could be waived from such a formula. /ms K-1- M E M O R A N D U M DATE: February 5, 1982 TO: _ Mayor and City Council FROM: Gary D. Plotz, City Administrator SUBJECT: 2/3 Voting Requirement Minnesota State Statutes require a 2/3 vote of the Council membership to approve a zoning amendment. This requirement is for all cities irregardless of their statutory or charter type of government. In the event this is brought back from the Planning Commission at a future date with either a positive or negative recommendation, four votes are required for approval. This has been confirmed by Kathy Quiggle, League of Minnesota Cities research staff. /ms F-ef (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: January 29, 1982 TO: Mayor and City Council FROM: Director of Engineering RE: Conditional Use Request By John Lipke (First State Bank of Stewart) Some of the property owners clearly indicated at the public hearing, their concern of extension of commercial zoning west of the proposed bank site. The condition recommended by the Planning Commission requiring platting of the total property owned by Mr. Lipke (formerly the Hobbs and Paulsen property) will be effective. To give more assurance to the property owners in the area, the following additional condition could be considered: All lots so platted, except for the lot for the bank, shall have recorded with the plat a covenant restricting buildings to a single or two family dwelling as allowed in the R -2 Zone. Sincerely, Marlow V. Priebe Director of Engineering MVP /pv cc: Planning Commission Gary Plotz City Attorney fj 0 r Vn 0 0 M E M 0 R A N D u M DATE: February 5, 1982 TO: Mayor and City Council FROM: Gary D. Plotz, City Administrator -------------------------- - - - - -- SUBJECT:Old Armory - Attorney General's Opinion -------------------------- - - - - -- I have checked with the City Attorney, Jim Schaefer, regarding the status of the request for a legal opinion. At this time no opinion has been received. /ms F/ 1612) 587 -5151 C/T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: February 5, 1982 TO: Mayor and City Council FROM:. Building Official RE: Old Armory FOR YOUR INFORMATION The Old Armory, as it stands now, is classified as an A Occupancy and a B -2 Occupancy. The building could be changed to strictly a B -2 Occupancy with a number of changes, such as follow: Handicapped entrances and exits for the upper and lower levels. Restroom facilities for the handicapped - both mens and womens. Storage areas with separation walls. All exit doors to have panic hardware. Illuminated exit lights where required. Parking for the handicapped. Insulating and weather stripping the building. Homer Pittman Building Official HP /pv (612) 587 -5151 111171 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 4, 1982 TO: Mayor and City Council Gary D. Plotz, City Administrator Bruce Ericson, Park & Recreation Director RE: Old Armory 36 -1st Ave. S.W. Lots 9 and 10, Block 12, S 1/2 City ORDER The following items shall be required according to Minnesota State Statute 299F.011, the adoption of the Minnesota Uniform Fire Code: 1. Locking devices have been removed. Maintenance on panic hardware is required for security reasons. Sec. 10.104 M.U.F.C. (Doors) 2. Within five (5) days, stop the use of octupus outlets and drop cords for lights or outlets in the following areas: a. The former Senior Citizen Center; one duplex outlet connected to light with cord running down behind paneling not permitted. b. Extra lights connected by lamp cords to permanent lights, cords supported by nails. Extra load and support not permitted. C. Provide adequate outlets for all equipment to be used in Recreation Office. Sec. 1.216 M.U.F.C. Compliance with recognized standards refers then to the National Electrical Code. 3. Within thirty (30) days, provide lighted exit signs by all exit doors or by corridors leading to exits. To be lighted at all times and shall be on a separate circuit. Sec. 10.133 M.U.F.C. Signs and Illumination. 4. Within thirty (30) days, remove combustible storage from the following areas or separate with fire rated self closing doors or provide automatic protection - sprinklers: a. Storage area under main stairway. ---George.F— Field, Fire Marshal Old Armory February 4, 1982 Page 2 b. Storage in east office downstairs. C. Storage room in kitchen. Also, repair plaster broken in this room. Sec. 1.216 M.U.F.C. Compliance with recognized standards refers then to Life Safety Code 8 -173 Hazardous Areas (c) 5. Within thirty (30) days, close opening in west wall of boiler room to meet required separation; provide make up air for boiler from outside if needed. See Item #4, Hazardous Areas, Item (a.) 6. Certify electrical wiring throughout, as some wiring is original and may be overloaded, while some new wiring has been added. Required by reference to the National Electrical Code. 7. Within ninety (90) days, remove gas stoves or provide automatic extinguishing system with automatic gas shut off. Required by M.U.F.C. Sec. 13.309. 8. Within ninety (90) days, remove doors in the west exitways from the basement. State Statute 299G.10 Doors of public buildings to swing outward. 9. Within ninety (90) days, remove balconies or provide exiting from east end, north and south side. Also, provide exitway; not through boiler room from east basement area. Sec. 10.105 M.U.F.C. (d) refers to the Building Code, which states not more than 20 feet dead end corridors. 10. Within ninety (90) days, close access from upper level to attic in north stairway and at all levels or provide sprinklers in that enclosure. Life Safety Code, Chapter 8 -1711 refers to Chapter 6 -1111. 11. General Safety: Hand rails should be checked throughout to meet Building Code requirements. Ladder back stage should be repaired or removed. 12. Within ninety (90) days, stop the use of the lower level for any merchandise sales of any type open to the public and any storage whatsoever; or provide Fire Department access as required by the Fire Code and Building Code; or sprinkler the entire lower level. It may also be cost effective to sprinkle the entire building, thus reducing insurance rates and providing additional safety for firefighters. Sec. 13.315 M.U.F.C. Comentary: The above requirements are for the continued use of a public assembly building. However, if converted to an office building, you would not be required to comply with items No. 7 as the stove would be removed. No. 8 if not an assembly area, exits may not be required at the present. No. 9, office area would not need a balcony. -f`a�rrta F � al A F� ra Marc n Old Armory February 4, 1982 Page 3 Please note that there are options in some instances. M.U.F.C. Compliance Sec. 1.212 (a) Any person operating or maintaining any occupancy, premises or vehicle subject to this code who shall permit any fire hazard to exist on premises under his control or who shall fail to take immediate action to abate a fire hazard when ordered or notified to do so by the Chief or his duly authorized representative shall be guilty of a misdemeanor. (b) Any order or notice issued or served as provided in this Code shall be complied with by the owner, operator, occupant or other person responsible for the condition or violation to which the order or notice pertains. Every order or notice shall set forth a time limit for compliance dependent upon the hazard and danger created by the violation. In cases of extreme danger to persons or property immediate compliance shall be required. If the building or other premises is owned by one person and occupied by another, under lease or otherwise, and the order or notice requires additions or changes in the building or premises such as would immediately become real estate and be the property of the owner of the building or premises, such order or notice shall be complied with by the owner unless the owner and occupant have otherwise agreed between themselves, in which event the occupant shall comply. Respectfully, CITY OF HUTCHINSON , George F. Field Fire Marshal GFF /pv cc: Homer Pittman, -Bldg. Official 0 • • MILLER, MILLER & MAC, INC. GENERAL CONTRACTORS P. O. Box 248 H U T C H I N S O N . M I N N E S O T A Since S S 3 S 0 0 Tel. 587 -3008 1934 BASIC OUTLINE OF DEVELOPMENT AGREEMENT If tagm-ORAt meeting rooms, uISICK and cafe are not developed: Redeveloper agrees to: 1. Developing two (2) floors (approximately 15,000 sq.ft.) into office and retail property as outlined in agreement. City agrees to: 1. Sanction an issuance of Industrial Revenue Notes in the amount of $500,000.00. If busemewt meeting rooms, and cafe are developed: Redeveloper agrees to: 1. Developing two (2) floors (approximately 15,000 sq.ft.) into office and retail property. _ 2. Develop MI0 Wail MM41ECIM meeting rooms, retail and cafe. City agrees to: 1. Sanction an issuance of Industrial Revenue Notes in the amount of $500,000.00. 2. Participate, through tax increment financing, in the pur- chase of the property in the amount of $87,000.00 (Tax increment Bond issue.may be higher because of soft costs but not to exceed $110,000.00). _ -.. • • %._ ._..i JOINT DEVELOPMENT AGREEMENT This agreement is dated as of the day of 19 , and is between the City of Hutchinson, Minnesota ( "City ") and Richard L. McClure and James M. McClure ( "Redeveloper "). AR(`TTnT.0 The City wishes to encourage the redevelopment and revitalization of its central business district. To this end it has been working with Redeveloper for the redevelopment of the property located at the south east corner of 1st Ave. SE and Main Street (commonly know as the S & L Building). Much of the preliminary analysis having been completed, City and Redeveloper are ready to move to the next stage of development with respect to the above mentioned property. In consideration of their mutual promises and One Dollar and other valuable consideration given by each to the other, the parties enter into the following: AGREEMENT 1. BASIC AGREEMENT. City and Redeveloper agree to proceed jointly with the redevelopment of the property described above in accordance.with the terms of this agreement. 3 2. TERM. This agreement shall run for a period of Si�( months from the date hereof or until it is replaced by a more detailed con- struction agreement. If reasonable progress toward the completion of this project is made, this agreement may be extended by mutual consent of both parties. 3. SUBSEQUENT DOCUMENTATION. The parties recognize that this agreement is an intermediate step in continuing process of negotiation, -1_ . i mutual accommodation and approval. The next levels of documentation and agreement include the following: a. Submittal, review and approval of site plans, elevations and outline construction plans and speci- fications for the building. b. Negotiation and execution of a construction agreement between the parties with respect to the redevelopment. c. Submittal, review and approval of building plans and specifications necessary to meet City building code and per- mit requirements. 4. PRIMARY RESPONSIBILITY OF REDEVELOPER. Redeveloper shall be responsible for developing a two - story office and retail building of approximately 15,000 square feet and meeting room, cafe and area .3', 000 _.__ . __ _ `_ A of approximately square feet on the land described in Paragraph 1. To this end Redeveloper will identify office and retail tenants, cause the building to be designed to meet the reason- able needs of the office and retail users, obtain estimates of construc- tion cost, and identify sources of financing. Redeveloper will keep the City informed of its progress in this regard and coordinate its plan with the City's efforts to assure coordinated development affordable by all parties. Redeveloper will submit final site and outline construction plans to City for its review and approval before a more detailed con- struction agreement is entered into. Redeveloper will be responsible for the purchase of the land described in Paragraph 1 from the City when the development is approved. Redeveloper shall be responsible for any future parking assessments levied pursuant to the requirements of the formula adopted for existing buildings and shall also be responsible for any future assessments levied pursuant to the provisions of Minnesota -2- 0 Statutes Chapter 429. 5. PRIMARY RESPONSIBILITY OF CITY. City will be responsible for acquiring an option to purchase the property described in Paragraph 1, then selling the property described to Redeveloper free and clear of all liens, current special assessments, and encumbrances, for $70,000.00, and providing public utilities to be supplied to the development suf- ficient to service the needs of the improvements contemplated by this_ project. City shall cooperate with Redeveloper to facilitate prompt review and approval of all development plans. City will negotiate for the acquisition of the property described so that within Sixty (60) days of this agreement it can be assured of a price and date of possession. The City also agrees to sanction the issuing of Industrial Revenue Bonds in the amount of $500,000.00 with Redeveloper paying all costs of such issuing. 6. FINANCIAL FEASIBILITY. Each party recognizes that financial feasibility of this project for both parties is a condition precedent to proceeding to a more detailed construction agreement. The City intends to finance its obligation by the issuance of tax increment bonds. The amount of money that can be so raised depends upon the market conditions at the time of issuance, the size of Redeveloper's building and other new construction that exists or can be expected in the tax increment district and other factors that cannot be quantified until the site and outline construction plans are more complete. The amount of debt and equity financing the Redeveloper can raise depends on the rent tenants are wil- ling to pay, the cost of actual construction, the interest rates at the time of construction, and taxes and other charges that the project will be expected to bear. Both parties agree to use their best efforts to develop a financially feasible project but neither is committed to pro- -3- Geed with a more detailed construction agreement if, in the opinion of either, the project is not feasible for it. To witness their agreement, the parties have executed this agreement as of the date first above stated. CITY OF HUTCHINSON By James DeMeyer, Mayor By Gary D. Plotz, City Clerk By Richard L. McClure BY James M. McClure -4- 0 0 (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 9, 1982 M E M O R A N D U M TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: DIRECTORS AND BACKUP PERSONNEL FOR CITY DEPARTMENTS As requested by the City Council, following is a list of the backup personnel in the various city departments. More detailed information is available in the personnel office and in addition the civil defense plan is on file in the police department. DEPARTMENT HEAD BACKUP 1. GARY PLOTZ, City Administrator KEN MERRILL, City Accountant 2. DEAN O'BORSKY, Chief of Police _ SERGEANT on duty as per shift schedule " Civil Defense Director LLOYD SCHLUETER, Fire Chief 3. MARLOW PRIEBE, Director of Engineering CAL RICE, 'A 3. Engineer 4. RALPH NEUMANN, Director of Maint. Op. 5. BRUCE ERICSON, Director of Parks /Rec. 6. CHUCK NELSON, Liquor Store Manager COPY: Department Heads DOUG MEIER, Motor Pool Supervisor (Streets) LARRY KARG, Street Maint. Foreman (Streets) DICK NAGY, Chief Water Plant Op. (tIater) DICK EBERT, Maint. Technician (Water) FINLEY MIX, Chief Wastewater Plant Op.(Sewer RANDY DEVRIES, Wastewater Plant Op. (Sewer FLOYD GROEHLER, Cemetery Maint. Chief JOHN MCRAITH, Recreation Supervisor (Rec.) MARV HAUGEN, Civic Arena Manager (Arena) CLIFF PAULSEN, Park Maint. Foreman (Parks) CLERK on duty as per shift schedule Attachment: Abbreviated Summary of City Organization q-0�. February 2, 1982 DATE POLICE DEPARTMENT MEMORANDUM TO: Mayor and Council FROM: Dean M. O'Borsky, Chief of Police SUBJECT: Parking on Echo Drive & Freemont Avenue There is a parking problem on Freemont Avenue from the Service Road to the curve past the apartments; with cars parked on both sides of the street there is room for only one vehicle to drive safely and there is also a chance of the snow plows hitting these vehicles. There is a parking problem on Echo Drive from the Service Road to Echo Circle; the problem is the same -as on Freemont Avenue. My recommendation is for parking on one side of the street, with "NO PARKING ON THIS SIDE OF STREET" signs on the other side. Freemont Avenue on the south side from the Service Road to the curve would require approximately eight signs. Echo Drive from the Service Road to Echo Circle on the west side would require approximately eight signs. Also, if there is a need for fire trucks or other emergency vehicles to get through, with cars parked on both sides of the street, it is virtually impossible to get through without hitting cars. DMO:neb cc: Ralph Neumann is q- jr-1 UNITED STATES POST AICE utcninson, :'iinneso to 5350 OUR REF: hUT : PI'` SUBJECT: TO. CITY COU 7CIL CITY OF hUTCHI ' -SON 37 4A- xrTGTO -d AVE W h'UTChIN _-ON, MN 55350 DATE: January 25, 1982 . ('99 2 6 272829 IC12! Since the removal of the yellow, short -time, meter heads the post office is experiencing a problem with the access t6 the curbside letter drop boxes being blocked by narked vehicles. Motorist's become a little upset and vocal when this condition exists. On occasion the post office has requests , written and vocal, for the establishment of letter curbside drop boxes relocated for the drivers side convenience, si_sular to what the Litchfield, KN post office has. Any consideration given the above would be a benefit for all postal customers as well as speed -up the movement of vehicular traffic. A good majority of postal custome =rs are short time park- ing customers. Also, as a matter of information, the postal service is in the process of establishing a detached unit at 34 Main Street North. This unit should open in early summer 1982 and will house rental lock boxes, a stamping vending machine and provide for a inside letter - pad6ge drop. This unit is needed due to lack of facility in the post office lobby area. The post office will respond with any information needed. Yours Sincerely, M. J. Fisher, p ttmaster P.O.M. (612) 587 -5151 CITY OF HUTCI- INSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: January 22, 1982 TO: Mayor DeMeyer FROM: Director of Engineering RE: Water Treatment Plant The plans for the anticipated 1982 Water Treatment Plant Improvement and Expansion have been completed by the consultants, RCM. An update of the proposals and review of the plans is scheduled for the Council Workshop at 4:00 P.M. on February 9th. At the same time, discussion as to possible bid date will be covered. It is anticipated that formal action approving the plans and calling for bids will be completed during the Regular Council Meeting on February 9th. Aodo-co Marlow MVP/PV cc: Gary -Plotz Ralph Neumann Dick Nagy Ken Merrill Marilyn Swanson q,11 M E M O R A N D U M DATE: February 5, 1982 - --------- - - - - -- TO: Mayor and City Council FROM: Gary D. Plotz, City Administrator - -------------------------- - - - - -- SUBJECT: RCM - Water Plant Expansion -------------------------- - - - - -- At this time two items should be considered: 1. Authorizing Ken Merrill to do an analysis' of the impact of this improvement project on future water rates. ` 2. To Assist in this analysis, we utilize a fiscal consultant. Is it appropriate to continue with fiscal consultant of Ehlers & Associates for this project? /ms ... I ' 0 0 q - d,,, . +_ 0 RESOLUTION NO. 0 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS WHEREAS, the City Council approved, on April 28, 1981, for Rieke Carroll Mueller Associates to complete design of the Water Treatment Plant Expansion; AND WHEREAS, Rieke Carroll Mueller Associates has prepared plans and specifications for the Water Treatment Plant Expansion and has presented such plans and specifications to the council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Clerk and /or Rieke Carroll Mueller Associates shall prepare and cause to be inserted in the official paper and the Construction Bulletin, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for - days, shall specify the work to be done, shall state that bids will be opened and considered by the Council at M. on , 19 in the Council Chambers of City Hall, Hutchinson, Minnesota, and that no bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, bidder's bond or certified check payable to the City of Hutchinson for per cent of the amount of such bid. Adopted by the council this day of 1982. Mayor City Clerk -0�1�� (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: January 29, 1982 TO: Mayor and City Council FROM: Director of Engineering RE: Additional Project Approval Two projects that are part of the improvement in Paden's First Addition were not approved on January 26, 1982. I would request you consider approval of Project 82 -37 and 82 -38. The street improvement portion of these projects are to be 100% assessed. The $4,000 City Cost for the two projects are for street lighting. Any questions you may have on the street lighting funding under the improvement program should be addressed to Mr. Ken Merrill, City Accountant. Sincerely, v� — Marlow V. Priebe Director of Engineering MVP /pv M E M O R A N D U M DATE: February 5, 1982 TO: Mayor and City Council -------------- - - - - -- FROM: Gary D. Plotz, City Administrator -------------------------------- SUBJECT: Paden's First Addition - Street Lighting In regard to new installations for street lighting, the City's annual budget does not allocate money for this purpose. In the past several years the capital outlay for street lighting installations are from the bond fund. However, not as an assessable item to the property owner. /ms 9 0 9--f-I I M E M O R A N D U M DATE: February 5, 1982 TO: _ Mayor and City Council _ ^ FROM: Gary D. Plotz, City Administrator SUBJECT: —Girl' Scout Park I have reviewed the correspondence from the publicity chairperson, Sue Johnson, of the Girl Scouts and report the following. "Girl Scout Park" is the area behind Sunny's Antiques, including the area that the old bathhouse occupies. At this time we are unable to obtain anything from the records formally naming this park, but we will try to have some information by Tuesday's meeting. You may wish to refer this to the Park and Recreation Board for their review and consultation with Fred Roberts. /ms 9 -� plci-r, C, titiR~ JA h, i 982 N o ED w -� C-v� 47-e 1 ,�i�oev ; wP co�c /d �ass,6y eW,,e ac/ denliCa 1tsoi Cyct L) it t- r Sa b oi�yi9 Q l'e9czes�a�- / d �lJl ��ies Tl/� ,C � f?ll vP ��is �r� s � /711��'d • �i i�l Leo oiTllLt y� MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 14, 1975 1. CALL TO ORDER Mayor Black called the meeting to order at the hour of 7:30 p.m. with the following members present: Aldermen Westlund, Lueneburg, Haag and Peterson in addition to Mayor Black. Members absent were: None. Also present were: Administrative Assistant Fleetham, City Engineer Priebe and City Attorney Schantzen. 2. INVOCATION Reverend James Marshall of Peace Lutheran Church delivered the invocation. 3. MINUTES On motion by Alderman Westlund, seconded the minutes of the regular meeting of Sel special meeting of October 8, 1975 were 4. PUBLIC HEARINGS None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a)/ REQUEST OF GIRL SCOUT TROUP NO. 99 ON PLACING A FLAG POLE IN ONE OF Miss Susan Synder was present and r to erect a flagpole and requested t a lighting facility in the park on Street on the South side of the Riv to the Dam. Administrative Assista had received a request from Mr. Llo Hutchinson Ambassadors to place a " sign in the same park. It was the that Mr. Allen's request be referre reation Board. Mrs. Dick Lennes th her understanding that in 1969 this the Girl Scouts. After discussion, Alderman Lueneburg, seconded by Ald the erection of a flagpole in said it Girl Scout Park. Motion carried (a) REQUEST OF SCHOOL DISTRICT NO. 423 DURING SCHOOL HOURS" SIGNS FROM NO AVENUE FROM GLEN STREET TO GROVE S by Alderman Haag, )tember 23, 1975 and approved unanimously. ADDRESS THE COUNCIL PARKS NEAR THE RIVER quested permission .e Council to provide .he West side of Main r immediately adjacent t Fleetham stated he d Allen of the elcome to Hutchinson" oncensus of the Council to the Park and Rec- n stated that it was park was dedicated to it was moved by rman Westlund, to permit ark and offically_ name unanimously. REMOVE "NO PARKING SIDE OF SECOND MINUTES OF THE PARK b RECREATION BOARD MEETING FEERUARY 4, 1976 The Regular Meeting of the month for the Park and Recreation Board was held on February 4, 1976 at 7 P.M. Present were: Dr. Chernausek, Larry Morrissette, Jim Corson, Spencer Beytien, Frank Fleetham, Fred Roberts, Grace Sanstead, and Suzie Clarke. Minutes of the January meeting were read by Acting Chairman, Dr. ChernL%isek, and were approved by Mr. Corson, seconded by Mr. Morrissette, an "aye" vo- -e by all members followed. Fred Roberts, Park Superintendent read his report for the month, some repair and maintenance work was done at the Armory, besides the regular winter repair and snow clean -up. Also, reported that two (2) Park Shelters were under construction in the South Park and that the finished date is set for April 1st. eb the A meeting is to be held in Minneapolis on Tuesday, e8 ed 101 om n dead trail, after consulting with Mr. Miller beforehand. They have branches out of the area and it is understood motorized vehicles and building will not be allowed there. Fred stated that the Flag Pole contributed by the Girl Scouts will be placed in the Girl Scout Park, located Southwest of Main Street Brid e, by March 3rd. Frank Fleetham, Asst Administrator said adequate lighting will be provided. . it was reported by Mr. Morrissette after following a trip to cites that Recreation Director, Rod Keith's condition was much improved an that i expected to come home this coming Saturday. Motion was made by Mr. Morrissette, seconded by Mr. Beytien.to accept • Mr. Roberts monthly report, an "aye" vote followed by all members. Mr. Fleetham reported that roller skating crowds torMr. Hapebbeckert 1,e maintenance has been poor and will have to be reported He mentioned also the possibility of First Aid Classes being conducted in the Armory. Fred commented that the report on Chairs for the Armory made eiths absence. and Mr. Keith will be carried over to the march meeting, due to Mr. The meeting was adjourned by Acting Chairman Dr. Chernausek after a motion had been made by Mr. Corson and seconded by Mr. Beytien. Respectfully submitted, Grace Sanstead, Secretary 0 i 7�(612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: January 29, 1982 TO: Mayor and City Council FROM: Director of Engineering RE: Burns Manor Parking & Drive Improvements Attached is a letter from Mavis Geier, Administrator at Burns Manor, relative to improvements for their parking area and drive. I have talked with Mavis relative to payment of said improvements. At this time it is anticipated that they would have to make payment from at least two budget years. Based on the proposed payment plan, I would suggest, that if you approve doing the work, that the City do same under 429 procedure. This will require a report and a hearing. . t Sincerely, Marlow V. Priebe Director of Engineering MVP /pv attachment CC: Ralph Neumann q -G BURNS MANOR MUNICIPAL NURSING HOME North High Drive Hutchinson, Minnesota 55350 Phone (612) 587 -4919 December 24, 1981 City Administrator City of Hutchinson Hutchinson, Minnesota 55350 Dear Gary, I am requesting that the circular drive at Burns Manor be included in the 1982 improvements. The front and rear roads need blacktopping and repair. Thank your - i Mavis J. Geier Administrator 0 N �2,262728,P0 N nEi 1og� a N RECD VED er � N9`� 11 M E M O R AN D U M DATE: February 5, 1982 --------- - - - - -- TO: Mayor and City Council — — — — — — — FROM: Gary D. Plotz, City Administrator -------------------------- - - - - -- SUBJECT: Bond Approving Attorneys -------------------------- - - - - -- _ On Thursday, January 28, 1982 we met with the bond approving attorneys, At- torney Jerry Mahoney and Attorney Jerry Gillagan. Both Buzz Schantzen and Jim Schaefer were present. Jim Schaefer will be providing you with a written summary of the meeting. if the full Council would like to ask questions, the bonding attorneys and fiscal consultant are available for a meeting at your pleasure. /mS 9 -� REGULAR COUNCIL MEETING FEBRUARY 9, 1982 1981 Expenses MPRA Gopher tickets $ 106.25 Ind. School Dist. 423 lifeguard,custodian,supervisor 383.60 $ 489.85 WATER & SEWER FUND Merle Meece wastewater school 126.18 David Wieweck overpayment refund 26.27 Price Electric Inc. repairs 33.46 McLeod Co. Sanitiary Landfill Jan. dumping charges 6.25 State Treasurer 4 well permit fees 20.00 Am. Water Works Assn. 1982 dues 15.00 Blue Cross Blue Shield Feb. medical ins. 631.20 Commissioner of Revenue Jan. sales taxes 458.92 Crown Life iNs. Co. feb. dental ins. 114.00 Envirex Inc. repairs 472.85 Equitable Life Assurance Society Feb. LTD ins. 54.42 Electro Watchman Inc. alarm system 180.00 Family Rexall Drug file cabinet $ binders 188.96 Farm $ Home supplies 12.83 Feed Rite Controls Inc. chemicals 393.85 GTC supplies 8.06 Gross Industrial uniform rental 69.00 Hutch Utilities gas $ electric 11,285.16 Heikes Hdware Hank supplies Ind. School Dist. 423 gasoline 881.15 Junker Sanitation refuse charges 1770gS1640 Juul Contracting repair waterline $.dig out hydrants 754.75 Krasen Plbg $ Htg. supplies 4.51 Mn. Mutual Ins. Co._ Feb. life ins. 44.84 Mn. Valley Testing Lab. testing fees 447.00 Quades repairs 109.76 Rutz Plbg. & Htg. repairs 75.38 R.E. Mooney & Associates repairs 628.30 Zinz Machining supplies 252.00 State Treasurer PERA 357.28 Hutch Wholesale Supply supplies 3.75 $ 34643.87 GENERAL FUND Abbott Electronics Inc.. supplies $ 30.00 Am. Linen Co. laundry 35.98 Am. Welding Supplies supplies 32.55 Big Bear supplies .55 Eugene Birk hauling snow 550.00 Brinkman STudio film 45.00 Blue Cross Blue Shield Feb.medical ins. 7601.19 Borchert Ingersoll Inc. repairs 19.50 Copy Systems Inc. supplies 92.30 Carr Flowers flowers- employees 21.00 Central Mn. Communications repairs 170.85 Coast to Coast supplies 56.40 Crow. River Vet Clinic board & disposal of animals 159.50 -2- Culligan Water Conditioner salt $ service 54.40 Crown Life Ins. Co. Feb. dental ins. 1425.74 Condon's Supply Co supplies 55.98 Div. of Boiler License license 8.00 Dostal & Oleson Oil diesel fuel 172.88 Dyna Systems screws,nuts 118.83 Erickson & Templin snow removal 7115.00 Family Rexall Drug film $;,pictures r 163.48 Farm $ House supplies 174.01 Farmers Elevator weighing 2.00 Floor Care Supply repair 58.00 Fire Extinguisher Sales dry chemicals 82.96 GTC Auto Parts Jan. invoices 611.34 -Gambles Jan. supplies 73.28 Pamida clock,batteries 95.31 G.F. Nemitz Sons plastic 21.95 Gross Industrial uniform rental,towels 341.02 Harpels Bros. hose 7.15 Hutch Iron & Metal angle iron 111,70 Hutch Leader ads 57.60 Hutch Mfg $ Sales parts. 609.67 Hutch Utilities gas & electric 19511.52 Heikes Hdware Hank supplies 68.30 Ind. School Dist. #423 gasoline,tank rental 6877.71 Ink Spot, Inc paper 51.50 Jahnkes Red Owl Jan. supplies 5.00 International Harvester spring 7.37 Jerabek Machine Shop supplies 10.72 Johnson Super Valu food 61.27 Joe's Sport Shop snow vest 21.00 James DeMeyer Feb. office rental,meals 337.79 Lamberts Hi Way Service tire repair 7.00 Lloyd Schlueter reg. meeting,Feb.- mileage 46.00 MRPA registration 460.00 Mankato Mobile Radio supplies 135.05 McLeod Coop Power electricity 839.55 Miller Davis supplies 19.97 Kenneth B. Merrill Bond Co 41.53 Motorola Inc maintenance 227.25 McGarvey Coffee Inc coffee 129.60 Montgomery Wards supplies 638.84 Star Tribune Newspaper subscription 31.20 Plaza OK Hdware parts,supplies 77.56 Gary Plotz file intown mileage 150.00 Plowman's Inc parts 33.85 Popp's Electrical service call 25.00 Quades Inc parts, supplies 81.77 Rannow Electric electrical repairs 58.98 Road Machinery & Supplies parts 193.94 St. Paul Book & Stationery paper 109.72 Schmeling Oil Co oil 357.02 Shopko cord 22.77 St. Treasurer -FICA Jan. employer contribution. 5519.71 James Schaefer legal services 798.44 Tri County Water Condition rental 34.70 00 • • -3- Tombstone Pizza food Xerox Inc contract payment 114.40 146.56 Zens Machinery repair 7878.15 Zahl Equipment Co supplies .00 Welders Supply Co rods,tips 1 Wigen Chevrolet parts 49.15 Woolworth supplies 255.60 Equitable Life Ass. Inc LTD -Feb. 27.66 Minneasota Mutual Feb. -Life ins 579.27 483.46 Mrs. E.C. Buck gym refund 7.00 Gloria Dobrate gym refund 7.00 Susan Precht gym refund 14.00 Barb Haugen skating instructor 84.00 Doug Hedin wind speed indicator 92.44 Charles Jones seminars 53.32 Leonard Larson lubricant 239.60 John Portele kitchen outlet 96.68 Michael Mange manual 12.50 John Miller refund gas key 30.00 Carol's Cafe prisoner board 58.90 Certified Liboratories chemicals 194.47 Citizens Bank desk chair 100.00 Henn Co Chiefs Assn registration fee 50.00 Home Safety Equipment Co badges 50.42 MN Depty Reg. Assn 1982 dues 150.00 MN Tora Inc parts,labor 25.73 New Ulm Glass Co glass 34.60 Transport Clearings freight chgs 25.47 U.S. Civil Defense Council 1982 dues 33.00 U.S. Identification Manual subscriptions 35.00 Sheraton Inn Northwest Conf. -Mayor 51.45 Centaur Sales Associates parts 23.39 Clutch & U Joint parts 103.90 Jim Weckman fuel oil 120.65 Allen Office Products office supplies 63.32 Brandon Tires repairs & supplies. 1627.31 Hutch Whole Sale Supply supplies 470.43 Hardees noon meeting 25.06 Gary Plot.z League of Cities meeting 46.87 State Treasurer PERA 3862.12 Swanke Motors Inc. supplies 93.25 $ 66934.88 -4- MUNICAPAL LIQUOR STORE Griggs, Cooper $ Co liquor 2114.12 Twin City Wine Co wine 1704.92 Ed Phillips & Sons liquor 3690.58 Twin City Wine wine,liquor 2288.82 Old Peoria Co wine,liquor 1834.27 Friendly Beverage Co beer 1311.20 Locher Bros. Dist beer 6869.25 Triple G Distributing beer 8021.25 Lenneman Beverage beer,mix,misc. 8254.80 Poly Industries pail ice melt 24.50 Coca Cola Bottling Co misc.,mix 230.50 American Linen Supply.Co towels 23.40 Hutchinson Telephone Co Jan. phone 61.73 Ed Phillips $ Sons liquor 1145.80 Old Peoria Co liquor 1866.72 Griggs, Cooper $ Co liquor 1467.21 Twin City Wine Co wine 2700.93 JC Penny Co shirts 219.31 Allen Office Products misc. supplies 21.07 Quade's Jan. bulbs 22.00 Junker Sanitation Jan. services 93.00 Diamond Clear Ice Jan. ice 48.00 Northland Beverage wine,beer 257.95 Hutchinson Utilities Commission Jan. gas & elec. 811.43 $45082.76 (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: February 5, 1982 TO: Mayor and City Council FROM: Building Official RE: Parking Requirements for Proposed Gym Building FOR YOUR INFORMATION Based on building size of 9,000 square feet; to be sure of ample parking facilities, a building of this size would require approximately 1.0 parking space for every 75 square feet. Homer Pittman Building Official HP fpv • i T1 , 11MCt°1risON SAIT `Y COTr4CIT, FOR YOUR INFORMATION. The Fut`.chi.3san Snfety Cotzr..c _1 net January ?5, 1982, at 12000 nooll at the Prairie Mouoo test it T1iltC ;i 1¢U?Ia .Ic :tf were Ia J1ti7ti ScY ii '()Y'-sSf'tlt. President Nfvron Johnson opened the nae"Ing ;iitTi a slle:-tt pr•aver. ? as Decesaber mi antes were approved ns read, flo b_R l-1.s � =.re presensred. ld 71t:siaosaa. ,ie-ne 's.-k:w -Ausiness: Myron announced that Joyce Rix was in N-1. ainani V-:: spita:l and that Loretta should semi her a care... Election. of Oi r tcerci: I4rycrn Lurred the - mect -Ing otter to Leslie D. smith, Chat. 'Man of the T1rimivating Committee, Las stated all Present officers were cantacted and all wl_l'. accept another year in office. Tin presented A list of all- the neemhers and asked for nominWons. Fearing th-9t thare were no ftirther nonino.tfona> fron tii.e f1c0r, I'll ask:C••u that the r- crc-- sry rant .a unanimous vote for the following, officors for the 1982 yprir: Prescient: Myron Johnsen Vi c2 ?resident: B-113, 3.3. Asnsit Secr2tar Tr3asurer: Lorct to Pi shtse:y Historian. E-,M1;s 1,ake :i:Twe-dia^:e Past Fr es: J �stil .r.� 'l. SMiti) The 720t -10n 'Stitt$ mFdg anex fieeond,:d ro accept the n ect:Jflon of the . :boj1,e offir els. Congrw ":ulat- :,oaxs 1201.:luwed. IcsUent .3u:tzt na ann unce :' Kee a Baia -will txy arA have spe.atcc:'rs at of;,r o.sotlr.?�1.y �e= ti;rg, 1£ TerLgthy rlioc'ussion was ijole '):egard"'Oig tAnter rafety driving, snow ,'' lev at int.e sect'±o'ns, 8rC,'Yi'Cw;',0 es ' t, n it':? rvreets, viti3 the lzutchir-son )-aeader rtrnnin the rtia.es at y.ELF end. s1 n;ap as zo Toutes i:i".ey can tafl�.e. .Julie Haag %A11. chock i ?:to this., Other c..:inter :safety featuzez uch as, cleaning back of cpra of anot;; -• re: turning il-gn€►ls, Ciean3ing b :';?.ow from - -ou-ne f%.re hydrants J, t'•, "c -fling off motto witExl at ai i; @iViee state -or: while filling gas tank and furnace vents, which 3a.s diSCIUS red =with 0 Ia,4.11 a Fxlkl n from the the �ftltcYrirzs�5;� irtil.i'� ties, ulepartancxtt .. Regard-_n- driving whi:.le uneer the JL: 33sence of alcohol and i,I°atte r :es , a discus3lon ;gas hel ;: statinjr, laios, rule---. any ;r3Yes and counties. regulations jro.n v;E.) °ions Ci IrlOs,' S9SR tiig8 i :ie°t&, cI1d seconded 'aus_ Ftr .t L, to out' S,s'.:ts"o%:s and reprt?Sent- ati17 "e 3 Ur"L": nS tNera to au'ti'P07L n lore 8%,x agent corl.t zol va dru. -aken dr-i. %ers. The secre to i :y w .l L writ -P_ to Be - nhagati, Xvarz., It.enaek, -, , Ot.nen an )cZ,a .r_r to this effect, • 0 ►•O again aisciissee. the traf --`!c on Lynn anA South Grant R"A a:,- T!1 th ,ill the now and -!'�y corditions 1 t ir, a -road ,,rea for traff1c. rill Arndt anmunced lie •il. teach another- snomobile safety clasn :first week in Febz-aan.,, Th-.'s vil`- be at bis pla r r, r ce for pe so to 19 yeAry oZ age, as they -mu t have i'l anal: TIRT S-nmnmhtte SaFety CortlZicate. 'Cho s-xretery enncrtaced the executive lbonrd mz�ev*Lns minutes uIll be Included in tha January til-mites. )'.'he 1`ebruary neeUng will b,� Monday, Fe!7. 22nd, ,t the -new r,outh, The im;!etinF, adformed ',-jy not7ion L 1. ,,ubro-ttee by Myron johnson, Pres- den- Lcrette F. P4-sbncy, Se-:-.T).,ca9. Treasurer 'r Req,ort ate hand {-.with corru-tio- $U"A.rS not palancc: on "narld, -.' f - 't 1 1! F12. of 10$ error EXECU,.CIVE 'fkOAFD ITEETINC, -- Jan. 20, 1982 The e.,:,.CetAt,ve t,,onrd o"7: the !-,-itthtnacn Safety Cauncil net Jan. '?0, tt 12:00 nocin nt the P.,.)uoz 'Sou�Ii In llutchinrnn. Thar e- were :1 nembers prusent-: Lorc,.tta V, Pishney, Sec.T-L-eas.., lfy ou Jo"soa, President, and Le.-He 0. Smith, Bobre. nanber. Discuosed were: th,: follinvin!i,. 1. Pycgrai:,rt for Cie *ye,-:,r. 7. Ulc�cticn of officer-, 3. llicuor lzruo. Progy-amr, for Oje year, 11311. and obt, in spea%ers, for nce-ting :o dc v-ith safety and ask m�,-mbr-rs for opialons ancl suggest-:,.ons. rent years speakcrs were well by -,he members, 2 Election of ol`fire :s wil l. t.,slu-, placu, n th4� Jmuwiry 250, iaeeting S) DrivftF, while urtder the 1'.n-f..1.uf-,-nce of alcohol was cliscusned and tat: re,*,erc iti ." arwzary Aout writing, to Zlte sariators rnd rep resentat 11V es, The c.- ocutive !--o�trd w.,,,Ad 1 '.ke to cor.pliri,an.: c1le-pp.rtnent 0", chef r M-n.; dear's Fve prograt.- on ra!nr1r.,.g the Jllttch Mobile to drive - M CO� ne hove -If lleede6- LI I 'ectc oa drl,�•crs, ;,es 'Sirtith is cl-ccicing on a FiIm an nn,.-i.juma rind lt,� ef.L ?Ye 11ke :',-e) have It to all drivcrs ed classes. llaetiag ad:',oun -ed. :4:A y E ''.IN%EsrTA 9EPART'�ENT CF PEVE►IUE LOCAL uCVEFNYzNT AIDS ANC ANALYSIS DIVISICN JANUARY e, 1982 FUTCHINSCN CITY OF CITY TREASURER CITY HALL 37 WASF INGTON AVE W FOR YOUR INFORMATION FUTCHI N SCN 'CIA 55 350 CERTIFICATION OF DEFERRED PAYMENTS OF STATE AID IN NOVEMBER AND DECEMBER OF 1981, STATE AID PAYMENTS TO YOUR GOVERNMENTAL UNIT VERE DEFERRED PURSUANT TO MINNESOTA STATUTES, SECTIONS 16A.14 ANC 16A.15. TFIS LETTER IS TO CERTIFY TO YOU THE TOTAL AMOUNT OF THE DEFERRED AIDS AND. TC NOTIFY YOU CF THE -FCRTHCCMING PAYMENT OF THESE AIDS. TI-E TOTAL AMOUNT OF DEFERRED AIDS IS S 2781563.69. IN ACCORDANCE WITH THE THIRD SPECIAL SESSION LAkS 19819 CHAPTER 1, THE ABOVE DEFERRE C AID AMOUNT WILL BE PAID TO YOUR GOVERNMENTAL UNIT ON FEBRUARY 26, 1SF2. — WALLACE C. CAHL, DIRECTOR LOCAL GOVERNMENT AIDS AND ANALYSIS DIVISION (612) 296 -2246 •,ym� PLEASE DUPLICATE AND POST • OFFICERS: Robert W. Larson, Chairperson Donald J. Sandeen, Vice Chairperson James F. Lord, Treasurer C. Mike McLaren, Executive Director I_U public employees retirement N, NZ34S O b FEB 1982 N ti RECE;VE w N N 8Y U R G E N T PERA's Legislative Proposal Will Be Heard The Week Of February 8, 1982 PLEASE DUPLICATE AND POST H.F. 1625/S.F. 1548 will allow retirement under the "Rule of 85" if your age and service credit equal 85. Current law states you must be age 58 with at least 20 years of service or'age 62 with at least 10 years of service to receive a reduced annuity or, age 62 with 30 years of service or 65 with 1 year of service to receive a full benefit. The actuarial reduction of approximately 6% per year applied to reduced annuities would be changed to approximately 3% per year. As you can see this bill will encourage employees to retire earlier than now permitted. In these times of budget cuts and layoffs, there exists a very real need to provide more flexibility to employers and employees. Allowing longer- service higher -paid employees to retire now may provide the vacancies needed to prevent layoffs among lower -paid employees. You would also save the accompanying unemployment compensation costs with this proposal. We have spoken to many - employees who would qualify for retirement under this proposal, and they are very willing to exercise their option if this proposal passes. You are urged to contact your legislator and ask for support of H.F. 1625 (House Sponsors: Leo Reding, Jim Rice, Frank Rodriguez, and Dick Kaley) and S.F. 1548 (Senate Sponsors: Collin Peterson, Dennis Frederickson, Allan Spear and Earl Renneke). Your support is needed for passage of this important legislation. Sincerely, L;�? C. Mike cLaren Executive Director 2/3/82 203 capitol square building 550 cedar street st. paul, minnesota 55101 (612) 296 -7460 To the Editor: FOR YOUR INFORMATION As a concerned citizen I would like to make a statement in favor of referendum control of our problemsf in Hutch. Since the days of our constitution referendum control has been all good in building our democratic country and has not destroyed anything ever. We should remember in the days of Hitler first the f referendum control was destroyed and the great German nation went from a democracy to the communistic part of the world. Also,our people have supported three Mara: to help maintain democratic principles,and I think referendum of important issues,(or rule by the people) is the all- importantthing for Americans.I like America. i Thank You date FEB 1 1982 /P NN 416 . [tQ�Cttdf �� 9, a 55390 1� 3g E$ ; 982 ,- eUVM � 0 ti Cli BY- 02 asti a�i (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: January 29, 1982 TO: Mayor and City Council FOR YOUR INFORMATION FROM: Director of Engineering RE: Project 81 -32 First Avenue S.W. Improvement The original improvement project consisted of curb and gutter, street surfacing, sidewalk and appurtenances. After taking bids and awarding a contract, a proposed change was submitted by Citizens Bank. Subsequently, the contract was voided, with approval by the Contractor, to allow review of the project. We now have three plans for your review. Plan A is the basic plan we bid in 1981. Plan B is based on the proposal by Citizens Bank. Plan C is a design of an expanded basic plan with islands and trees at each end of the project. If desired, mid -block islands and trees could be added. We have studied the problem with sidewalk construction by the Nemitz Paint Building. At present they have a vault area, that we understand is used very little, under the sidewalk. The sidewalk is in poor condition and to complete the sidewalk construction, it will be necessary to require them to block up the - openings in the building wall to enable the vault area to be filled prior to construction of the sidewalk. This removal of the vault in the public street right of way is necessary for all three plans. It is my opinion that it will be necessary for you to consider some new assessment policies for certain items of construction in the plans proposed, they are as follows: 1. Costs related to vault in street right of way. 2. Costs for decorative lighting system. 3. Costs for trees and grates. 4. Costs for trees and islands. In the Engineer's Report of January 22, 1981, the estimated cost was $84,500.00. The assessment hearing, based on the bids received, was for a total cost of $61,374.30. On September 22, 1981, the project was withdrawn from the 1981 construction program and the assessment roll voided. Mayor and City Council Project 81 -32 Page 2 Since that time, we have completed a more indepth study of First Avenue. We have found some construction or reconstruction items that were not in the 1981 plans as.bid. Therefore, Plan A cost is higher thant the assessment costs made last year. The estimated costs of the plans are as follows: Plan -A - $ 81,765.25 Plan B - $187,481.64 Plan C - $100,008.74 Based on these costs, only Plan A could be rebid without a new public hearing to approve same and order plans and specifications. According to present City Policy, the City cost on this project varies from $49,841.05 to $93,049.63. I would like to present layouts and detailed cost estimates for review at the 4:00 P.M. workshop on Tuesday, March 9, 1982. MVP /pv Sincerely, Marlow V. Priebe Director of Engineering 0 r 27 28 1, � bt, c�26 � 30 J.AiV M2 w ro s ) i s DLf FM Full Time Local Radio 126011M/107.1 FM Stereo Mayor Jim DeMeyer Hutchinson City Council 587 -2140 Highway 15 North HUTCHINSON, MIN OTA—,54511_.. February 9, 1982 FOR YOUR INFORMATION Dear Mayor DeMeyer and Councilmen Gruenhagen, Beatty, Carls and Mlinar; It is with deep concern that we at KDU Z learn of anticipated budget cuts for the Police Department. While we realize full well that government at all levels needs to take a careful look at trimming expenses wherever possible, we feel it would be a mistake to tamper with a department that is serving the city as cost-efficiently-and as well as is our P.D. We have only to look to other communities across the nation where police procedures are changed and personnel cut to see a marked increase in thefts, vandalisms and more serious crimes. We are all proud of our "quality of life" in the Hutchinson area. May I say, as one who views daily what is happening.- throughout this locale, that the fine procedures that have been established and are practiced here by a top notch police department, can claim credit in large measure for the "people climate" in this area. I have personally talked to several individuals whose respect for the authority in Hutchinson make a direct difference in their conduct -- and this is not only young people, but some older individuals as well. With the almost certain prospect of budget cuts in several school programs, it would seem unccnscionable to make cuts in any police programs at this time. A1ow especially, we need those officers visible at all hours of the day and night -- not in any "bad guy" role that might have been the case years ago, but continuing in the role they carry out so faithfully today -- helping with locked car assists, being first on the spot at an accident or fire, making those traffic stops, writing minor as well as major accident reports, visiting the schools, taking tour groups through the police department, accommodating young people and adults in their ride -along programs, helping people enroll in the Operation Identification program, teaching bicycle safety, implementing snowmobile and water safety, checking houses when residents are vacationing -- these and all the many other day to day evidences of a helpful, ever - present, service- minded police department. For enlightening reading, may I recommend the ICR's (that's the Initial Complaint Reports) which log all the calls taken by the dispatchers. It's a vivid picture of the trust and confidence placed in the Police Department by the majority of the citizens in the area. What's the going price tag on trust and confidence? And what would some cities expend for what we have? What a shame -- and, in my opinion, what a tragic mistake it would be to jeopardize any of these things for the sake of being able to say - "This council made "across- the - board" cuts." Please, before you make Police Department cuts, look hard at the effects. I've said factitiously, "Blessed are the trouble- makers, for they shall make news." But believe me, none of us needs the trouble- makers, especially here in our city and community. We have the preventive- - let's keep it working. Thank you for your consideration. Sincerely, Margaret Knutson KDUZ News Director W (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 February 5, 1982 FOR YOUR INFORMATION TO_ All Council Members RE: Meeting with Bond Council On January 28, 1982 a meeting was held to discuss questions surrounding the issuance and implementation of the 1981 Parking Bonds. Present at the meeting was City Adminis- trator, Gary D. Plotz; City Accountant, Kenneth B. Merrill; City Attorney James H. Schaefer; former City Attorney, Milton D. Schantzen; Mayor James DeMeyer; Bond Counsel,Jerome Gilligan and Jerry Mahoney of the Dorsey, Windho.rst,_ Hannaford.,._ Whitney.- & Halladay Law Firm and William E. Fahey, Financial Consultant from Ehlers & Associates, Inc. At this meeting I attempted to obtain from Bond and Financial Counsel answers to questions concerning the parking program in general, the establishment of the tax increment financing districts, and the proposed plan for replacement of the Armory. In this communication I will attempt to summarize the questions asked and the answers received. I should note that this letter is based upon my own recollections of what was discussed and the notes that I took at the time of the meet- ing. If any of the participants in the meeting have different interrepations of what was said, I would welcome their comments, additions, or corrections. I do feel that it would be wise for the entire City Council to meet with Bond Counsel so that they may direct any questions that they have directly to the appropriate parties and obtain firsthand information. I first noted that the original tax increment bonds for tax increment areas 1, 2, 3, and 4 were pledged for the re- duction of the 1980 Bond Issue. A subsequent amendment provided that any excess tax increment funds from Area 4 could be used to cancel or offset that portion of the parking bond issue backed by City general obligation bonds. I then inquired whether the amendment diverting pledged tax increment monies was valid and whether tax increment financing as a method of repaying parking bonds was consistent with statute. Bond Counsel replied that in their opinion the City may amend bond issues at any time if the amendment does not impair the contract between the City and the bond holders. They felt that the amendment as passed did not change or impair the security of the bond holders since the 1980 bond holders still had the full faith and credit of the City Council Members February 5, 1982 Page 2 of Hutchinson behind their bonds. Mr. Mahoney further noted that the amendment authorizes diverting only the excess tax increment funds into the parking fund. This would mean that no monies from the tax increment district could be put into the parking fund until such time as the yearly obligation to the 1980 bond holders had been met. Mr. Gilligan also pointed out that the amendment does not make such a transfer mandatory but merely provides that the City Council may at its discretion appropriate the excess tax increment funds over and above the amount needed to repay any annual obligation due on the 1980 -w- Bond Issue. Mr. Mahoney then pointed out that Section 4.07 _. of the original Bond Issue allows for other projects to be -- initiated so far as they are pursuant to the tax increment plan.- and that the plan on page 34 contemplates parking as a permiss - ible project. Mr. Mahoney pointed out that the tax increments :. were contemplated as financing for these area. projects. Mr. Mahoney also stated that in his opinion Chapter 475 of the Minnesota Statutes provides general authority for the use of tax increment financing as a method of repaying parking bonds. The overall opinion of Bond and Financial Counsel was that the amendment providing for tax increment funds to be used to pay the City's portion of the parking bonds was a valid exercise of legislative power, fully authorized and duly enacted. I then inquired concerning the legal effect of para- graph 7D and 7E of the Officers Certificate signed by Gary Plotz and Ralph Westlund. Paragraph 7D indicates that it is the opinion of the engineer that all the improvements contemplated would be completed by August 1, 1982. Paragraph 7E states that 85% of the spendable proceeds of the parking bonds will be expended within 3 years of the date of issuance. Since the bonds were issued in May of 1981, it would appear that Paragraph 7E requires that 85% of the spendable proceeds of the bonds be expended by May, 1984. I asked that since there appeared to be a conflict between Paragraph 7D and 7E whether paragraph 7D was a requirement. Bond Council replied that the officers certificate in question were representations made primarily for the Internal Revenue Service. The representations are designed to assure the Internal Revenue Service that the City of Hutchinson will use the bond funds for the furtherance of the project rather than allow the funds to collect interest at a higher rate than the bonds are paying. Bond Counsel said that as such paragraph 7D and 7E are not binding. If_paragraph 7E is not complied with we may apply for an extension of the 3 year period or we may invest the funds in securities or accounts that draw a lessor rate of interest that we are paying. Bond Counsel indicated that para- graph 7D and 7E were advisory and that there was no state law requiring expenditures of the bond funds within a certain time frame. All parties present agreed however, that it is the City's Council Members February 5, 1982 Page 3 responsibility to move with all due diligence towards its com- pletion of the project. I inquired of the Bond Counsel whether they have any objections ,to the transfer of approximately $200,000.00 from the parking fund to the general fund to compensate the - general fund for the loss of _the old Armory building. Bond Counsel stated that they saw no problems with such a transfer so long as the transfer was in an amount approximately equal to the fair market value of the property and the attached structures. A fourth question asked of the Bond Counsel was whether the City's proposed assessment plan complies with Minnesota Chapter 429's requirement that the assessment be based on "benefit" to the property owners. I stated that although that portion of the assessment plan that calls for assessments based upon the amount of parking spots required to be provided by a business was related to benefit to the property owners, I had d6,,:,b.ti5 about whether assessing the remaining 50% based upon the property value was an appropriate method of assessing benefits. I asked if sufficient options could be obtained could a plan for assessments be devised would be based upon spaces required, distance from lots, and'-value and type of business. Bond Counsel stated that they, also, had questions concerning the proposed assessment plan. In investigating various plans they found no standard method or procedure for assessing the benefit of municipal parking lots. The plan as originally drawn was designed to be a fair method of assessment or estimating assessments prior to the actual con- struction of the lots Bond Counsel felt that the plan as adopted was advisory and maybe changed any time prior to the special assess- ments actually being made. They recommended that prior to special assessments being levied, the plan be reviewed in an attempt to relate the special assessments as closely as possible to the benefit actually received by the various businesses assessed. They recommend- ed that the City adopt a position that the downtown area is benefited by the full portion of the expenditures, but that the City is willing to assume 400 of the expenditures in order to alleviate some of the burden on the individual businesses. They also pointed out that Minnesota Statute 459.14 Subd. 3 allows for variations within the assessment plan and that the individual parties may protest the assessments as levied and the Council may in their dis- cretion grant some measure of relief to individual property owners if they agree that the benefit to the property owners in their individual circumstances does not exceed the amount of their assess- ment. I then asked Bond Counsel what effect Minnesota Statute 459.14 Subd 7 (50% Rule) has upon the special assessments. Spec- ifically, our plan is to specially assess 60% of the total parking bond costs. I asked what the effect would be if after the appeals • Council Members February 5, 1982 Page 4 of the special assessments the total amount of the allowable special assessments falls below 50% of the bond issue. Bond Counsel stated that that portion of 459.14 Subd. 7 that requires at least 50% of the bond issue to be specially assessed is designed to allow such a bond issue to be initiated without a special referendum. If the City does not plan to assess at least 50% of the total parking bond costs, the bond issue must be placed before the voters for their approval or disapproval. Since the bonds have already been issued, the fact that the special assessments as finally levied fell below a 50% level would not require the bond issue to now be put to a vote nor would it require cancellation of the project. It was Bond Counsel's opinion that 459.14 Subd. 7 allows the bonds to be issued prior to the special assessments being levied and that the City meet:s1 its requirements under that section if it makes a diligent and good faith effort to assess more than 50% of the costs of the bonds to the benefited property owners. The question was asked whether in acquiring property for the parking program the City must take into consideration relocation expenses. It is Bond Counsel's opinion that the City did not have to specifically provide for relocation expenses unless such a provision was demanded by the seller as a condition,- to the purchase of the property. Bond Counsel was asked whether the parking program could be cancelled and what effect the cancellation of this program would have upon the parking funds. Counsel stated that the program could be cancelled and that Minnesota Chapter 475 provides that the funds be used for any other public use established within the same area, in this case the tax increment financing districts. The funds could be repaid by tax increment monies, special assess- ments to benefited properties, general obligation bonds, advalorem taxes, or any combination thereof. Should no new project be estab- lished the funds could be repaid from the principal and interest earned. Hopefully, this summary will inform you of the results of the January 28, 1982 meeting and may aid you in the formulation of questions which you may wish to put to Bond Counsel should they appear before the City Council. Sincerely yours, James H. Schaefer City Attorney JHSzka A. rj RffIVE P I 4 JANUARY 26, 1982 CITY OF HUTCHINSON ISSUE NO. 37 PERFORMANCE REPORT ON MOTOR VEHICLE OFFICE Each year a field representative of the State Department of Vehicles makes a performance report on our local vehicle office. I met with Dennis Norland, field representative, to review the report. He encouraged the City to continue exploring the computerization of office transactions and relocating the office to provide access to the handicapped. Report attached. REQUEST TO PURCHASE PROPERTY - 115 GLEN STREET (CLARA SLAMA) Clara Slama has been stopping in our office on a regular basis to obtain a decision on her property. She has now put her request in writing. Letter attached. COMMUNITY DEVELOPMENT CORPORATION The Community Development Corporation met and formally adopted their By -Laws. Their next meeting is scheduled for 7:30 A.M., Wednesday, February 3. The purpose of the meeting is to receive a presentation from Mr. Bob Stearn, State Department of Economic Development. HEAVY SNOW FALL CLOSED CITY OFFICES Considering the safety of our employees, we closed City Hall at 3 :00_P.M.__twice and 1:00 P.M. once. I have been consulting with Mayor DeMeyer and Alderman Gruenhagen prior to closing. SUMMARY AND ANALYSIS OF PROPOSED OFFICE COMPLEX S & L SITE I have been in contact with Ken Lever and Jim McClure on their respective proposals. I have also been meeting with the County Assessor and Fiscal Consultant on the ramifications of the anticipated tax increments. Attached are a summary and report on my findings. The next step is to refer this information to the Downtown Development Advisory Board for review. I would anticipate a meeting sometime next week. MEETING WITH FISCAL CONSULTANT AND BOND CONSULTANT ON THURSDAY, JANUARY 28 Many questions have been raised about both the bond issue involving the Senior Center and the downtown parking bond program. Iit response to these concerns and questions, a meeting is scheduled for 10:15 A.M. this Thursday, January 28, at the Dorsey Law Firm, Minneapolis. This law firm has been our bond approving attorney on both of these issues and prior street improvement projects. The following people will be attending: Buzz Schantzen Jim Schaefer Jim DeMeyer Gayle Wick Ken Merrill Gary Plotz MEETING REGARDING STATE AID REDUCTIONS r Now that the new tax bill has become law, it would be appropriate to have a special meeting to discuss the impact of an approximate 11% reduction in state aids. Both Marlow Priebe and Ralph Neumann will be on vacation during February. These are some of the larger departmental budgets. It may be appropriate to either request a list ofA °cuts before they leave or wait until Marlow and Ralph return. Perhaps a preliminary list of cuts of 5% from their department would be helpful. The additional snow removal expenses tho year will make this task difficult. OPENING OF SENIOR CENTER On Wednesday, January 20, the City and HRA had a ribbon cutting event at the Senior Center. Mrs. D. J. Black did the honor of cutting the ribbon. Mayor DeMeyer and former mayor "Ulph Westlund were speakers. The Transit Department is now operating out of the Senior Center, and Barb Haugen, Activi- ties Coordinator, has established her office. The Advisory Committee and the HRA are'`pres -- ently working on guidelines for use of the building. REMINDERS OF MEETINGS Wednesday, January 27 Thursday, January 28 Friday and Saturday, January 29 and 30 Tuesday, February 9 (4:00 P.M.) League of Cities Conference (Gary Plotz attending) Meeting with Bond Approving Attorney Seminar for Newly Elected Officials (Mayor DeMeyer, Alderman Mlinar and Alderman Carls attending) Workshop with City Council and RCM re. 1982 Water Plant Improvement and Expansion -2- CIVIC ARENA CONTRACT - SCHOOL /CITY Today at 3:00 P.M. Bruce Ericson and I met with Don Hoffman and Dick Lennes on the Civic Xrena contract. A report will be presented tonight. -3- TO THE HUTCHINSON CITY COUNCILMEN & MAYOR DEMEYER: I have been paid $1,00 down payment for my home with option for 180 days (6 months), thinking this time my home would surely be taken by the city. Everytime I put my home up for sale, you people came up with something that the city will do with that block. I never had a clear selling of it because most felt it is a commercial zone for the city or the school. Since you optioned my home, I felt I also had a right to look for a place, like the Evergreen Apts. I put my name in and after surveying my record they found I would be accepted. I have now taken the apartment and must be clear of my home. I will work with you people to the fullest, to make it easy for both you and myself to deal with this. If this can't be handled for me this way, I,will have to see who knows best how to handle such a deal. Now I ask all of you what would you do if you were in my place? Our new mayor knows what has been going on and on;with my home and the city clerk also knows all about it as I have talked to him many times: lis" DEPUTY REGISTRAR REVIEW • I. OFFICE PROCEDURES A. Applications & Forms B. C. Date Ah 2952 Deputy Name U;-M' ?-Lctz Location Deputy No. #�5 4 1. Complete & Accurate: FN -DOB address vehicle identification IX liens IM dates IX I odometer certification Ix I insurance Ix base value-gross wei ht Ix I signatures Ix fuel X excise tax (trade-in)X registration tax x deputy fee X other fees x 2. Legible 3. Proper Validation & Notarization �[ 4. Proper Use of Forms & Affidavits X 5. Chain of Ownership ills of Sale X 6. Proof of Ownership x Verification X Verifies when in ouestio Daily Reports 1. Money Deposited Dailyx 2. Reports Mailed Daily X 3. Complete & Accurate:_ ' Log Sheet (2 922) X Balance Sheet (2950) X Reca Sheet 2 - Slip FIN -Deposit Deposit Book List Supporting Documents &c Inventory 1. Plates & Stickers Ade uate x 2. Supplies & Forms Adequate Monthly Usage Report 4. Missing Plates & Stickers (file DPS 40) 5. Defective & Returned Plates (28421s) 6. Supplies Re uisitions 7. Shipping Memos Returned X �s II. III. C.) �ti do D. Reference Materials 1. Deputy Manual X COMMENTS 2. Tax Manual .• Ad Valorem Books 4. Law Book f a Division Memos X OFFICE FACILITIES A. Office 1. Location & Customer Access X Lower level of Armorer, no provisions for Handicapped. 2. Sufficient Neat Counter x Parking X Street . Storage Z Behind barred doors. 5 ent B. Security 1. Plates & Stickers x Barred and locked. 2. Money X . Records 4. Validation Stamps, Receipts PUBLIC RELATIONS & SERVICE 1'. Prompt & Courteous X 2. Sufficient Staff 2 3. Regular Hours Z FN 4. Cooperation with Division Z Customer Relations Z COMMENTS AND REMARKS — This operation is run smoothly and efficiently. The error percentage is within the allowable percentage and in a downward trent. The employees give prompt, courtious service to the public in XV and D/L areas. There have been no problems in the DA part of the operation and S would like to ccomend them for doing a fine job. Recurrent negative ratings may require you, as Deputy Registrar, to appear at the Central Office_ in St. Paul to discuss the problems noted with the Commisbione an r the Director. Your con- tinued status as a Deputy Registrar will also be review t hat t' e. Signs r of y Registrar date gnature of Field Represent 've FJ 4 0 ' OUTLINE OF KEN LEVER'S PROPOSAL I. Demolition of Existing Building A. Foundation Removed B. Site Filled and Compacted C. New Building D. First Floor - Restaurant and Retail (8,712 sq. ft.) E. Second Floor - Offices (8,712 sq. ft.) F. Partial Basement II. Parking and Alley A. Request the Masonic Building be acquired and removed via parking fund B. Request underground utilities along alley via tax increment financing C. Intends to pay parking assessment III. Financing A. Request Tax Exempt IRB Notes for Construction - $750,000.00 B. Request Tax Increment Financing to write down S & -L site to $10,000.00 1. Budget for Tax Increment Program Land Acquid.ition $150,000.00 Capitalized Interest 35,000.00 Utilities Removal 10,000.00 Miscellaneous 51)000.00 $200,000.00 s IV. Real Estate Tax Projections on Lever Proposal r, Estimated Assessed Value of Land & Building Estimated Tax Revenue /Year $27,800.00 Actual Present Tax on - 3,630.00 S & L Site (1981) Net Tax Increment $271,550.00 V. Consultant's Estimate of Tax Increment Bond Approximately $200,000.00, subject to Final Computer Printout Assumptions Utilized: Estimated Mill Levy - 115 Mills Estimated Tax Increment - $24,170.00 Estimated Interest Rate - 11.5% Estimated - Financing Term - 15 -16 Years Historical Factor - 3% Inflation Factor on Values Constant Mill Rate - 115 Mills 24,170.00 i f. 1 4 0 • OUTLINE OF MILLER, MILLER & MAC'S PROPOSAL I. Renovation of Existing Building A. New Floor B. New Stucco Exterior, Same Along Alley Side C. Elevator D. First Floor - Division of Space into 4 -5 Retail Shops (8,712 gross sq. ft.) E. Second Floor - 48' X 48' Addition; All for Office Space (6,336 gross sq. ft.) F. Basement left until such time as restaurant is feasible; no plan at this time. II. Parking A. Intends to pay parking assessment (est. $16,500.00 or $2,300.00 /Year) B. Does not ask for removal of Masonic Temple'Building III. Financing A. Request Tax Exempt IRB Financing for Acquisition and Construction, Totaling $500,000.00 B. Proposed Budget -- IRB Financing 100% Construction Costs $300,000".-00 Land Acquisition 160,000.00 Miscellaneous 40,000.00 $500,000.00* *Estimated $70,000 /Year Principal and Interest Payment; 5 -Year Window, 20 -Year Financing @ 13% Interest. Estimated Rents at $6.00 sq. ft., excluding heat, electricity, parking assessment. 0 A ' 1 • C. Request Tax Increment Projections to further improve building. Improvements not specified at this time. IV.. Real Estate Tax Projections of Miller, Miller & Mac's Proposal Estimated Assessed Value of Land & Building $197,885.00 Estimated Tax Revenue /Year $20,250.00 Actual Present Tax on S & L Site (1981) - 3,630.00 Net Tax Increment 16,620.00 V. Consultant's Estimate of Tax Increment Bond Approximately $125,000.00, subject to Final Computer Printout Assumptions Utilized: Estimated Mill Levy - 115 Mills Estimated Tax Increment - $16,620.00 Estimated Interest Rate - 11.5% Estimated Financing Term - 15 -16 Years Historical Factor - 3% Inflation Factor on Values Constant Mill Rate - 115 Mills