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cp01-26-1982 c ci:OO P.M. TUESDAY -26- - Water - Sewer, Engin- eering & Transit Employees Meet with City Council at Cit Hall :30 P.M. - City Council Meetin at City Hall P SATURDAY -30- SUNDAY MONDAY f/UIIH" � -24- -2s- HUTCH INSON CITY oon - Hutchinson Safety Counci CALENDAR Meeting :00 P.M. - Utilities Commissio , Meeting at Utilities Office WEEK OF January 24 JO January 30 �e%)2 WEDNESDAY THURSDAY FRIDAY -27- -28- -29- GARY PLOTZ WILL BE ATTENDING THE LEAGUE OF CITIES MEETING i:OO P.M. TUESDAY -26- - Water - Sewer, Engin- eering & Transit Employees Meet with City Council at Cit Hall :30 P.M. - City Council Meetin at City Hall P SATURDAY -30- 0 0 AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 26, 1982 Call Meeting to Order - 7:30 P.M. 2. Invocation - Reverend Robert Lounsb ury ✓3. Consideration of Minutes - Special Meetings of December 11, 1981, January 4, 1982 and January 12, 1982 Action - Motion to approve - Motion to approve as amended 4. Public Hear. /a) Project ✓b) Project Project -Action ing - 8:00 P.M. 82 -40 82 -43 82 -44 - Motion to close hearing 5. Communications, Requests and Petitions /(a) "Consideration of Request by Richard Rannow for Reduced Trash and Refuse Charge Action - Motion to reject - Motion to approve v(b) Appointment to Planning Commission Action - Motion to ratify appointment Jc) Appointment to Health Board: Dr. George Smith Dr. Robert Hegrenes Dr. Thomas Kleinkauf Action - Motion to ratify appointments 6. Resolutions and Ordinances A(a) Resolution No. 7070 - Resolution Adopting Position Classification Assignment Table Effective January 3, 1982 Action - Motion to reject - Motion to waive reading and adopt • COUNCIL AGENDA JANUARY 26, 1982 0 Xb) Resolution No. 7071 - Resolution for Purchase Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions /(a) Minutes of Parks & Recreation Board dated December 9, 1981 Action - Order by Mayor received for filing ,/(b) Minutes of Hutchinson Planning Commission dated December 15, 1981 Action - Order by Mayor received for filing ./(c) Minutes of Nursing Home Board dated December 17, 1981 Action - Order by Mayor received for filing 8. Unfinished Business ;'(a). Consideration of Financing for New Fire Truck Action - Motion to approve - Motion to reject 9. New Business (a) Consideration of Request for Variance submitted by -G &H Properties with favorable. recommendation of .Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution /(b) Consideration of Request for Rezoning from R -2 Multiple Family Residence to C -2 Automotive Service Commercial District Submitted by Lipke, Hobbs and Paulsen with unfavorable recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive first reading of Ordinance ✓(c) Consideration of Request for a Conditional Use Permit Submitted by John Lipke (First State Bank of Stewart), contingent upon rezoning to C -2 ap- proved, with recommendation of Planning Commission with contingencies Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution for Conditional Use Permit ✓(d) Consideration of Delinquent Water and Sewer Accounts Action --Motion to authorize extension of payment period - Motion to authorize discontinuance of service -2- 0 COUNCIL AGENDA JANUARY 26, 1982 /(e) Consideration of Corner of South Grade Road onto Dale Street Action - _ ._(f) Consideration of Purchase of 3/4 Ton H.D. Four -Wheel -Drive Pickup with options for Fire Department Action - Motion to reject - Motion to authorize advertising for bids to be opened February 16, 1982 at 4:00 P.M. A) Consideration of Application for Snow Removal Permit by Jerry Selle Action - Motion to reject - Motion to approve and issue permit ✓(h) Consideration of Directing City Attorney to Negotiate Parking Lot A East of Main Street (Presentation by Alderman Ted Beatty) Action - Motion to reject - Motion to authorize City Attorney to begin negotiations Ai) Consideration of Referendum Regarding Old Armory Issue Action - Consideration of Assessment Notice Regarding Downtown Parking District Action - .,.^) Consideration of Parking Restrictions Regarding Two Hour Time Limit Action - 1) Consideration of Parking Restrictions Regarding Areas Designated Action - 10. Miscellaneous J(a) Communications from City Administrator , 11. Claims, Appropriations and Contract Payments )(a) Verified Claims Action - Motion to reject - Motion to approve and authorize payment 12. Adjournment -3- MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL FRIDAY, DECEMBER 11, 1981 The special meeting was called to order at 3:40 P.M. by Mayor Westlund, with the following present: Aldermen Carls, Gruenhagen and Beatty, in addition to the Mayor. Absent: Alderman Lueneburg. Also present: City Administrator Plotz and City Engineer Priebe. Representatives Ray Nygard of the New Ulm DNR and Ken Schumann of the Hutchinson DNR were present at the meeting. They requested advance notice from the City whenever draw - downs: will be done in Hutchinson at the _dam site. Also, they suggested prior notice should be given the public so they are aware of what is happening. Mr. Schu- mann stated local people were concerned about winter kill of the fish. A lot of fish have been caught in this area, and the City would be held responsible for fish killed as a result of improper draw -down. Walleye and northern cost $2.00 each. City Engineer Priebe explained the procedure used by the City to open up the gates at the dam. He further stated he wasn't aware of anyone to contact so the staff had used common sense in the operation of the plan. One of the caber has been repaired, and the other one will be repaired while open in the spring. Mayor Westlund requested that the proper procedures be followed in the future, with Cthe DNR contacted prior to a draw -down. Mayor Westlund stated that the purpose of this meeting was to interview architectural firms for design and proposals for a proposed Activity Center. 3:50 P.M. - Korngiebel Architects Messrs. John Korngiebel and Todd Schnobrich represented the firm of Korngiebel.Archi- tects. Mr. Korngiebel reported that the firm of Rieke Carroll Muller Associates would be working with Korngiebel Architects on the proposal. The contact firm would be Korn - giebel, which would be responsible for all discipline and for providing planning, architecture and structural engineering. RCM would provide services including mech- anical and electrical engineering. Both firms would work closely with the City Coun- cil and staff on the project. The fee arrangement would be 5% of the construction cost. The work could begin im- mediately, with the project ready for an early spring bidding in six weeks after ap- proval "of the preliminaries. The figure of $462,000.00 would include electrical, mechanical and roof -type units, but it would not include a tartan floor or bleachers. The breakdown would be $35 /sq. ft. A slide presentation was given of other projects constructed by Korngiebel Architects. COUNCIL MINUTES DECEMBER 11, 1981 4:15 P.M. - Lund Associates The firm of Lund Associates was represented by Wayne Lund and Jan Haukos. They pre- sented background information on the firm and stated they are an affiliate of Dunham Associates in Minneapolis, with an office in Glencoe as of November 1981. The firm has completed 15 -16 projects in Rapid City,, South Dakota. It was suggested that the City contact the listed references at the expense of Lund Associates. Also, the company owns an airplane that would be available to take any Council or staff mem- bers to project sites for inspection of the firm's work. It was pointed out that photographs are taken at a project site for documented evi- dence in the event there are future problems. The firm puts emphasis on input from its client. Also, the City Engineer could do some of the work and save on the total cost. The scope of service was explained, as well as the method used to determine the cost -of the project. The billing is figured on an hourly basis, with a 5% fee and 12% profit ratio for the firm over and above in -house costs. It was felt there could be alternates for floor covering. A hard troweled concrete floor could be put in and the flooring added at a later time. The company would either prepare a new plan or work off the preliminary plan. The City would not be (` billed for this work. It was mentioned that no space was available in the recrea- tional area for the City Forester's office. A quote of $31- 32 /sq. ft. was given, but it was felt there could be alternates to hold the cost down. It was reported that Lund Associates is doing government projects in Wyoming and Ari- zona at the present time, and they are making money with a 4% limit on their projects. Alderman Gruenhagen then asked if the company could do the City project for less than 52 using their billing process. Mr. Lund responded it could on an hourly -type basis. They would, however, have to check with local contractors to be sure the figures were accurate. He further commented bids are low right now because companies are looking for work. Lund Associates stated it would require eight weeks or less to proceed from the date of approval to the bidding date.of the project. The time - consuming areas are those that cannot be controlled by the company. 4:40 P.M. - Stegner- Hendrickson Mr. Lee Stegner and Engineer Warren Hallberg made the presentation for the firm of Stegner - Hendrickson. It was reported that the majority of the company's work has been on school projects. Mr. Hallberg has designed numerous schools in the past 25 -30 years where gyms have been included in the plan. He also has expertise in the area of energy conservation. -2- 0 0 t_ t COUNCIL MINUTES DECEMBER 11, 1981 Mayor Westlund inquired about the heating in the proposed facility. Mr. Hallberg stated the building should be well insulated to keep the heat loss to a minimum. The temperature in the building should be 50° when not in use and increased to 65° when in use; the maximum heat in the building should be 68 °. Outdoor ventilation would provide enough exhaust, but not too much. It would be used only as needed. It was recommended to use a radiant fire gas system as a heat source for the build- ing, but other systems could also be used. A cost estimate would be run to determine that money is available to cover the project. The firm would charge a 5% fee for their:wbrk. For a 10,000 - 11,000 square foot area, the estimated cost would be $40.00 /sq. ft. If Stegner- Hendrickson Architects were selected for the project, they would propose a spring bidding and groundbreaking. Alderman Carls asked Mr. Hallberg for information on passive solar engergy. He ex- plained that passive solar is an earth sheltered arranagement on one side, with win- dows facing south and skylighting. It is difficult for a gym to use glass because of the glare. City Engineer Priebe questioned the floor covering to be used in the proposed build- ing. Mr. Stegner responded it is difficult to change the size of a building, but changes can be made in the flooring. He mention5d several types of flooring and the cost expense involved. The estimated price would be $3.50 /sq. ft. for flooring. Council Discussion The proposals presented were reviewed by the Council, and it was the general consen- sus of the Council members that Lund Associates and Korngiebel /RCM should be given further consideration. The City Administrator was asked to do a reference check on the names provided by Lund Associates. City Engineer Priebe was asked what his availability would be to work with the project. He stated he would want to determine what Lund Associates had in mind for the Engineer to do. He would be qualified to do on -site inspection; but design was not his field. Periodical inspections of the project would be made by the City. Alderman Gruenhagen stated that Ordinance No. 28/81-should have its second reading prior to the selection of an architect for the proposed activity center. The Coun- cil could decide on the architectural firm at the December 22, 1981 City Council meet- ing. It was reported that Dick McClure's proposal for the S & L building had been discussed with Ron McGraw, owner of the property. Mr. McGraw is willing to work with anyone on a project for the S & L site. Mayor _ Westlund informed the Council that the By -Laws for the Hutchinson Community Development Corporation had been reviewed, and it is about ready to be incorporated. -3- t COUNCIL MINUTES DECEMBER 11, 1981 Five individuals have consented to serve on the Board, namely: Irvin Burich, Arnold Witte, Don Glas, Ron McGraw, and Chad Piehl. Alderman Carls reported a meeting had been held with Alderman Gruenhagen, City Ac- countant Merrill, City Administrator Plotz, Personnel Coordinator Sitz, and himself regarding the cost of living increase for employees. He requested a special meet- ing of the Council to discuss this topic, and the date and time of Monday, December 14, 1981 at 6:30 A.M. was established for said purpose. There being no further business, the meeting adjourned at 5:25 P.M. -4- 0 9 • MINUTES SPECIAL ORGANIZATIONAL MEETING - MONDAY, JANUARY 1. CALL TO ORDER- 11 HUTCHINSON CITY COUNCIL 4, 1982 Vice -Mayor Gruenhagen called the special organizational meeting to order at 4:00 P.M., with the following members present: Alderman Mike Carls, Alderman John Mlinar, Alderman Kenneth Gruenhagen, and Alderman Ted Beatty, in addition to Mayor James G. DeMeyer. Absent: None. Also present: City Administrator Gary D. Plotz, City Engineer Marlow Priebe, and City Attorney James Schaefer. 2. INSTALLATION OF NEWLY ELECTED MAYOR AND ALDERMEN City Attorney Schaefer conducted the installation of the newly elected Mayor, James G. DeMeyer. The Chair was then turned over to the Mayor. Alderman Michael A. Carls,and Alderman John Mlinar were sworn into office by the City Attorney. Mayor DeMeyer expressed his gratitude to those responsible for his election to the office of Mayor, and he stated he was looking forward to working with the Council members, as well as City staff, in accomplishing goals and projects for the good of the community. The Mayor further stated it would be his position that except when the Chair ex- ercised its right to vote, the Chair would abstain from voting at Council meetings. 3. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 7054'- DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS It was _moved by Alderman Beatty,-- seconded -by Alderman - Gruenhagen, to waive- reading and adopt Resolution No. 7054 entitled Designation of Depositories of City Funds In Commercial Banks. Motion carried. (b) RESOLUTION NO. 7055 - DESIGNATION OF DEPOSITORY OF CITY FUNDS - FEDERAL SAVINGS AND LOAN ASSOCIATIONS It was moved by Alderman Carls, seconded by Alderman Beatty, to waive read- ing and adopt Resolution No. 7055 entitled Designation of Depository of City Funds - Federal Savings and Loan Associations. Motion carried. (c) RESOLUTION NO. 7056 - DESIGNATING OFFICIAL NEWSPAPER It was moved by Alderman Gruenhagen, seconded by Alderman Beatty, to waive reading and adopt Resolution No. 7056 entitled Designating Official Newspaper. Motion carried. 9 COUNCIL MI NUTES JANUARY 4, 1982 (d) RESOLUTION NO. 7057 - APPOINTING CITY OFFICERS FOR 1982 It was moved by Alderman Mlinar, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 7057 entitled Appointing City Officers for 1982. Motion carried. (e) RESOLUTION NO. 7058 - APPOINTING LEGAL COUNSEL It was moved by Alderman Mlinar, seconded by Alderman Carls, to waive read- ing and adopt Resolution No. 7058 entitled Appointing Legal Counsel. Motion carried. (f) RESOLUTION NO. 7059 - ENTERING AGREEMENT WITH CROW RIVER REGIONAL LIBRARY FOR CALENDAR YEAR 1982 It was moved by Alderman Carls, seconded -by Alderman Beatty, to waive read- ing and adopt Resolution No. 7059 entitled Entering Agreement with Crow River Regional Library for Calendar Year 1982. Motion carried. (g) RESOLUTION NO. 7060 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF HUTCHINSON, MINNESOTA It was moved by Alderman Gruenhagen, seconded by Alderman Beatty, to waive reading and adopt Resolution No. 7060 entitled Resolution Approving Securi - ties for Collateral from Citizens Bank and Trust Co. of Hutchinson, Minne- sota. Motion carried. (h) RESOLUTION NO. 7061 - RESOLUTION_ APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSON UTILITIES COMMISSION . I.t was moved by Alderman Beatty, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No 7061 entitled-Resolution Approving Securi - ties for Collateral from Citizens Bank and Trust Co. of Hutchinson.As Spon- soring Agency of the Hutchinson Utilities Commission. Motion-carried. (i) RESOLUTION NO. 7062 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA It was moved by Alderman Gruenhagen, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 7062 entitled Resolution Approving Securi- ties for-Collateral from First National Bank of Hutchinson, Minnesota. Mo- tion carried. (j) RESOLUTION NO. 7063 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST NATIONAL BANK OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSON UTILITIES COMMISSION .t -2- • s COUNCIL MINUTES JANUARY 4, 1982 It was moved by Alderman Gruenhagen, seconded by Alderman Beatty, to waive reading and adopt Resolution No. 7063 entitled Resolution Approving Securi- ties for Collateral from First National Bank of Hutchinson As Sponsoring Agency of the Hutchinson Utilities Commission. Motion carried. (k) RESOLUTION NO. 7064 - RESOLUTION OF THE CITY OF HUTCHINSON GRANTING.A LEAVE OF ABSENCE TO MILTON D. SCHANTZEN - Mr. Milton D. Schantzen, former City Attorney, has requested a one -year leave of absence from the City of Hutchinson to qualify for 10 years of invested employment with the City for PERA benefits. He further has agreed to be responsible for any payments toward PERA, along with all payments for all City insurances and social security, with no expense to the City. It was.moved by Alderman Gruenhagen, seconded by Alderman Carls, to waive reading and adopt Resolution No. 7064 entitled Resolution of the City of Hutchinson Granting A Leave of Absence to Milton D. Schantzen. Motion car- ried. 4. OLD BUSINESS (a) CONSIDERATION OF PROJECT 82 -40, MONROE STREET City Engineer Priebe reported that.due to improper notice, it would be neces- sary to hold another public hearing on Project 82 -40 befgre any further ac- tion could be taken.- The improvement under consideration is for curb and gutter, bituminous surfacing and appurtenances; with an estimated cost bene- fit of $36.00 per front foot. It was pointed out that an alternate proposal would be to consider the im- provement as two projects; one for curb and gutter, and the other for sur- facing. The curb and- gutter only, with minor- grading -of street surface to conform to gutter grade, gravel and oil as needed on graded portion of sur- face and topsoil, would be estimated at $15.60 per front foot for the pro - ject. A higher cost of $27.65 per front foot would include curb and gutter with full roadway graded, gravel base, temporary oil surface and topsoil. The surfacing project would consist_ of a bituminous base course and a bitum- inous wearing course for an estimated cost of $14.16 per front foot. The ` surfacing project could only be completed with the higher cost curb and gut- ter project. However, if the surfacing project was approved, the curb and gutter project would reduce in cost. It was recommended that a public hearing be held on January 26, 1982 at 8:00 P.M., if the proposals were acceptable. It was the consensus of the Council that�the project should include curb -3- COUNCIL MINUTES JANUARY 4, 1982 and gutter, base and grading, with a January 26, 1982 public hearing, 8:00 P.M. The motion was made by Alderman Gruenhagen, seconded by Alderman Beatty and carried, to waive reading and adopt Resolution No. 7065 entitled Resolution Ordering Preparation of Report on Improvement, Project 82 -43. It was moved by Alderman Gruenhagen to waive reading and adopt Resolution No. 7066 entitled Resolution Receiving Report and Calling Hearing On Improve - ment, Project 82 -43. Seconded by Alderman Beatty, the motion carried. Alderman Beatty moved to waive reading and adopt Resolution No. 7067 entitled Resolution Ordering Preparation of Report on Improvement, Project 82 -44. The motion was seconded by Alderman Gruenhagen and carried. Moved by Alderman Beatty, seconded by Alderman Gruenhagen, the motion car - ried to waive reading and adopt Resolution No. 7068 entitled Resolution Re- ceiving Report and Calling Hearing on Improvement, Project 82 -44. iz A motion was made by Alderman - Gruenhagen seconded-by-Alderman Beatty, to re- schedule the public hearing for Project 82 -40 on January 26, 1982 at 8:00 P.M. Motion carried. 5. NEW BUSINESS (a) SELECTION OF COUNCIL'S VICE- PRESIDENT - KENNETH GRUENHAGEN .Alderman Mlinar nominated Kenneth Gruenhagen as Vice- President of the Coun- cil. Seconded by Alderman Beatty, the motion carried. (b) DESIGNATION OF SUPERINTENDENT OF POLICE AND GENERAL WELFARE - JIM DEMEYER It was moved by Alderman- Gruenhagen,_seconded by-- Alderman_Beatty, to appoint__ Jim DeMeyer as Superintendent of- Police -and General - Welfare. - Motion- carried. (c) DESIGNATION OF SUPERINTENDENT-OF ACCOUNTS, FINANCES, HEALTH AND SANITATION - KENNETH GRUENHAGEN It was moved by Alderman Carls, seconded.by Alderman Beatty, to appoint Ken - neth Gruenhagen as Superintendent of Accounts, Finances, Health and Sanita- tion. Motion carried. (d) DESIGNATION OF SUPERINTENDENT.OF PUBLIC BUILDINGS AND FIRE PROTECTION - TED BEATTY It was moved by Alderman Gruenhagen, seconded by Alderman Mlinar, to appoint Ted Beatty as Superintendent of Public Buildings and Fire Protection. Motion carried. -4- • s COUNCIL MINUTES JANUARY 4, 1982 (e) DESIGNATION OF SUPERINTENDENT OF WATERWORKS AND SEWERS - JOHN MLINAR It was moved by Alderman Beatty, seconded.by Alderman Gruenhagen, to appoint John Mlinar as Superintendent of Waterworks and Sewers. Motion carried. (f) DESIGNATION OF SUPERINTENDENT OF STREETS AND ALLEYS - MIKE CARLS It was moved by Alderman Gruenhagen, seconded by Alderman Mlinar, to ap- point Mike Carls as Superintendent of Streets and Alleys. Motion carried. (g) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO BURNS MANOR NURSING HOME BOARD - MIKE CARLS It was moved by Alderman Beatty, seconded by Alderman Gruenhagen, to ratify the Mayor's appointment of Mike Carls to the Burns Manor Nursing Home Board. Motion carried. (h) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO HOSPITAL BOARD - KENNETH GRUENHAGEN It was moved by Alderman Carls, seconded by Alderman Mlinar, to ratify the Mayor's appointment of Kenneth Gruenhagen to the Hospital Board. Motion car- ried. (i) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO PLANNING COMMISSION - TED BEATTY It was moved by Alderman Carls, seconded by Alderman Gruenhagen, to ratify the Mayor's appointment of Ted Beatty--to the Planning Commission. Motion carried. (j) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO PARK AND RECREATION BOARD. - MIKE CARLS It was moved by Alderman Mlinar, seconded by Alderman Beatty, to ratify the Mayor's appointment of Mike Carls to the Park and Recreation Board. Motion carried. (k) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO TRANSPORTATION BOARD - KENNETH GRUENHAGEN It was moved by Alderman Beatty, seconded by Alderman Mlinar, to ratify the Mayor's appointment of Kenneth Gruenhagen to the Transportation Board. Mo- tion carried. (1) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO AIRPORT COMMISSION - TED BEATTY It was moved by Alderman Gruenhagen, seconded by Alderman Carls, to ratify the Mayor's appointment of Ted Beatty to the Airport Commission. Motion carried. -5- COUNCIL MINUTES JANUARY 4, 1982 (m) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO LIBRARY BOARD - JOHN MLINAR It was moved by Alderman Gruenhagen, seconded by Alderman Beatty, to ratify the Mayor's appointment of John Mlinar to the Library Board. Motion carried. (n) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO SAFETY COUNCIL - KENNETH GRUENHAGEN It was moved by Alderman Beatty, seconded by Alderman Carls, to ratify the Mayor's appointment of Kenneth Gruenhagen to the Safety Council. Motion carried. (o) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO PROBLEM SOLVING COMMITTEE - JIM DEMEYER It was moved by Alderman Carls, seconded by Alderman Mlinar, to ratify the Mayor's appointment of Jim DeMeyer to the Problem Solving Committee. Vion carried. (p) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD — JOHN MLINAR �It was moved by Alderman Beatty, seconded by Alderman Gruenhagen, to ratify the Mayor's appointment of John Mlinar to the Downtown Development Distxict Advisory Board. Motion carried. (q) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO HUTCH. HOUSING, INC. -` JOHN MLINAR It was moved by Alderman Gruenhagen, seconded by Alderman Beatty, to ratify the Mayor's appointment of.John Mlinar to the Hutch. Housing, Inc. Motion carried. (r) DESIGNATION -OF- COUNCIL'S - REPRESENTATIVE TO PUBLIC PARTICIPATION-ADVISORY- COMMITTEE - JOHN MLINAR It was moved by Alderman Gruenhagen, seconded by Alderman Beatty, to ratify the Mayor's appointment of John Mlinar to the Public Participation Advisory Committee. Motion carried. _ (s) DESIGNATION OF COUNCIL'S REPRESENTATIVE FOR LIQUOR STORE - TED BEATTY It was moved by Alderman Mlinar, seconded by Alderman Gruenhagen, to ratify the Mayor's appointment of Ted Beatty to the Liquor Store. Motion carried. (t) DESIGNATION OF COUNCIL'S REPRESENTATIVE FOR JUNKER SANITATION - KENNETH GRUENHAGEN • COUNCIL MINUTES JANUARY 4, 1982 It was moved by Alderman Carls, seconded by Alderman Beatty, to ratify the Mayor's appointment of Kenneth Gruenhagen to Junker Sanitation. Motion carried. (u) DESIGNATION OF COUNCIL'S REPRESENTATIVE FOR PARKING - JOHN MLINAR It was moved by Alderman Beatty, seconded by Alderman Gruenhagen, to ratify the Mayor's appointment of John Mlinar to Parking. Motion carried. (v) CONSIDERATION OF APPLICATIONS FOR CIGARETTE LICENSES 1.) JERRY ELLIOTT - KENTUCKY FRIED CHICKEN 2.) R. C. HORNICK - THE GAS HUTCH 3.) ROBERT ROZMARYNOWSKI - WASH TUB The motion was made by Alderman Beatty to approve the above -named applica- tions and issue cigarette licenses. Seconded by Alderman Mlinar, the mo- tion carried. (w). CONSIDERATION OF APPLICATION FOR SNOW REMOVAL PERM IT BY LLOYD CHRISTENSEN It was moved by Alderman Carls, seconded by Alderman Gruenhagen, to approve the application and issue a snow removal permit. Motion carried. (x) UPDATE ON BASS POND PURCHASE FROM DNR Alderman Gruenhagen inquired about the progress being made on the purchase of the bass pond from the DNR. City Administrator Plotz reported that two sites are being considered, namely the Otto Templin property and City -owned property by -the river, west of the Satterlee pit. Further action will be contingent on Council approval for the transaction to be completed. (y) COMPLAINTS ON SNOW REMOVAL FROM SIDEWALKS City Administrator Plotz stated several complaints have been received re- - garding the removal of snow from sidewalks. Once a complaint is received, the property owner is notified by letter of the City's policy on this matter. 6. ADJOURNMENT There being no further business to come before the Council, it was moved by Ald- erman Beatty, seconded by Alderman Gruenhagen, to adjourn the meeting at 4:40 P.M. Motion carried. -7- r � • MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 12, 1982 The special meeting of the Hutchinson City Council was called to order at 7:00 A.M. by Vice -Mayor Gruenhagen. The following were present: Alderman Mike Carls, Alderman John Mlinar, Alderman Kenneth Gruenhagen, Alderman Ted Beatty, and Mayor Jim DeMeyer. Also present: City Administrator Gary D. Plotz, City Engineer Marlow Priebe,. and City Attorney James Schaefer. Mayor DeMeyer requested that the record show that Alderman Carls, Alderman Gruen- hagen and Alderman Beatty had called and requested this special meeting. Alderman Beatty stated that he had talked to Irvin Burich of Citizens Bank regarding the Old Armory situation and to look at other options that may lessen the present contro v ersy regarding the project. He reported several options were discussed and that Mr. Burich was agreeable to donate $200,000.00 toward the construction of a re- placement facility for -the Old Armory with no strings attached, except that the fa- cility would be constructed within 18-24 months. Alderman Gruenhagen requested an estimate on the number of off - street parking spaces the City presently has available. He mentioned that it was proposed that the City be responsible for approximately one -third of, -the off - street parking spaces within the parking program. -It was noted that the parking program was for a project for $1.25 million of which $750,000.00 will be assessed to the downtown merchants and $500,000.00 under the tax increment plan. Marlow Priebe, City Engineer, estimated that there are presently 290 -300 parking spaces off - street, including the new parking lot where the old Wigen Building was located and the one -half lot where the old veterinarian's office was (corner of Franklin and First Avenue N.W.). The City Engineer stated that the Old Armory site could generate an additional 52 spaces. Alderman Beatty stated that the City had attempted-to negotiate with land owners on the east side of Main Street, including the old Quast Funeral Home site and house ad- jacent, and the site known as the Bretzke lot. Also, at various times the Masonic Temple has discussed the situation with City officials. Alderman Gruenhagen asked Alderman Beatty whether or not Irvin Burich would be will = ing to go to a referendum on the Old Armory project. Alderman Beatty indicated that if the Citizens Bank was named within the Ordinance taken to referendum that the pro- posal would be withdrawn. However, if the project was taken to referendum without mention of Citizens Bank, there was indication of no objection to such a proposal. Mayor DeMeyer expressed reservations about the entire parking program. He mentioned the lack of publicity on the Old Armory prior to consideration by the Council. The Mayor mentioned his disappointment with the Downtown Development Advisory Board in regard to this matter. He stated that the Old Armory site was not shown as proposed 4::qt SPECIAL COUNCIL MINUTES JANUARY 12, 1982 parking site in the Tax Increment Plan. Alderman Beatty reported that the location map for parking areas was only a guide or suggested sites for proposed parking. Alderman Carls stated that as the Old Armory building doesn't meet the State Fire Codes and handicapped codes, then it was the City's responsibility to look into it. Pat Mikulecky stated that the items mentioned in the Building Official's report could be narrowed down to four items of the Fire Code and handicapped code costing a ball park estimate of $35,000.00. Helga Nielsen requested her remarks be placed .within the City minutes and informed the Council that she and others have sought legal counsel regarding the project and informed the Council that an injunction or restraining order in due process of time will be served on the Council for any actions that may be taken in regard to thft -Old Armory. 's Alderman Gruenhagen stated he felt the Council has done nothing wrong up until nw• The purpose of to meeting is to have a general discussion of Irvin Burich's pro - posal. He noted that the City has responsibility to enforce the State Fire Code with our Fire Marshal,and if we are expected to enforce fire code on private buildings, we have an obligation to look at public buildings-in-the same - manner: Alderman Gruen - hagen also noted that the press has been contacted and notice provided regarding the meetings held over the years, including discussion on the Old Armory. The City Council discussed the option of calling a referendum on the proposed project. Discussion ensued regarding the potential wording for a referendum question. Alder- man Gruenhagen stated that any referendum question in all fairness should not only state the - -demolition of the Old Armory for parking but also state that the building would be replaced with another recreational facility. Other Council members felt that this should be an appropriate wording for - the - :question in all fairness to all sides. City Attorney Schaefer said there was no problem with wording the- question in such a manner. It -was agreed that Jim - Schaefer -would examine how to proceed with- such_a question and with the final wording of the question. This information will be sub- mitted to the Council sometime later in January. Further discussion of the parking program took place. Mayor DeMeyer stated that the City should be careful with the imbalance with parking between the east side of Main Street and the west side of Main Street, as presently the available off- street park- ing is wholly located west of Main Street. Alderman Beatty responded that the intent of the parking program was to have a balance of parking on both the east and west side of Main Street; however, negotiations to date have not provided the balance at this time. He further noted that it was the intent of the City -to obtain property east of Main Street in the up- coming months to accomplish this balance. Tom Stib al was present at the meeting and inquired upon whether the City Attorney had received the Attorney General's opinion on the Old Armory. Attorney Schaefer responded that no written opinion had been received at this time. -2- y i SPECIAL COUNCIL MINUTES JANUARY 12, 1982 • Alderman Mlinar renewed a request for the City Attorney to prepare the various op- tions available to the City Council for taking some form of action on the Old Armory. Alderman Carls concurred with the request for the additional information. Attorney Schaefer responded that it will be available by Tuesday night's Council meeting. The City Council discussed other items of concern. Alderman Beatty stated that he was not consulted regarding several of the appointments made by Mayor DeMeyer, along with some of the personnel changes that took place within the Council Resolutions of Monday, January 4, 1982. Alderman Beatty stated that five members run the Commission form of government and not one. Alderman Carls stated that he was not aware of many of the changes that were within the Resolutions of January 4 nor was he provided with the information prior to the meeting. In addition, changes of this magnitude were not pointed out by anyone, at the January 4 meeting. Alderman Carls stated that the changes should have been openly discussed with input from the Personnel Coordin- ator. Specifically, he noted that newjob titles may affect job descriptions. Ald- erman Carls stated he was also not aware of the City Attorney's six -month appointment. It was pointed out that these items will be on the Agenda at the next City Council meeting. Alderman Gruenhagen discussed the Mayor's statement that he would not be voting on City Council issues except when there was a tie. The Mayor reaffirmed his inten- tions to reserve his vote with the exception of a possible tie - breaking vote. Ald- erman Mlinar felt that the City Charter and the responsibilities of the Mayor re- quired him to vote on all issues. The Mayor stated he would consider the comments and further review the City Charter. Alderman Beatty returned to discussion on the Old Armory project and pointed out that the options on the proposed downtown site of a recreational facility will be expir- ing soon. City Administrator Plotz pointed out these options expire January 28, 1982. The Mayor pointed out that the alternative site of the Civic Arena remains available and that the Recreation Director had expressed a desire of this location. Alderman Gruenhagen stated that a firm Agenda policy and advance notice must be es- tablished. Alderman Carls pointed out that if items are submitted to the City Coun- cil immediately preceding the meeting, it is his intention to call a 30- minute recess for the purpose of review of the new materials. Mayor DeMeyer pointed out that dis- cussion of the Agenda and the Supplemental Agenda will take place at the next regu- lar meeting. In response to Alderman Gruenhagen's concern, the Mayor has consulted with the City Administrator regarding changes in this area. The motion was made and seconded to adjourn. Unanimously approved. -3- 10 • PUBLICATION NO. 2888 NOTICE OF HEARING ON IMPROVEMENT PROJECT: 82 -40 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on Tuesday, January 26th, 1982, to consider the making of an improvement of: Monroe Street from Second Avenue S.E. to Fair Avenue by the construction of curb and gutter, grading, base, bituminous surfacing and appurtenances; pursuant to Minnesota Statutes, Section 429.011 to 429.111. The area proposed to be assessed for such improvement is the property abutting on such street. The estimated cost of such improvement is $ 175.500.00 Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: January 4, 1982 Gary D. 1 tz, Ci Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSONLEADER ON FRIDAY, JANUARY 15TH, 1982, AND ON FRIDAY, JANUARY 22ND, 1982. PUBLICATION NO. 2889 NOTICE OF HEARING ON IMPROVEMENT PROJECT 82 -43 TO WHOM IT MAY COCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on Tuesday, January 26th, 1982, to consider the making of an improvement of.. Monroe Street from Second Avenue S.E. to Fair Avenue by the construction of curb and gutter and appurtenances; pursuant to Minnesota Statutes, Section 429.011 to 429.111. The areas proposed to be assessed for such improvement is the property abutting on such street. The estimated cost of such improvement is $82,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: January 4th, 1982. Gary D. P o z, ti Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON FRIDAY, JANUARY 15TH, 1982, AND ON FRIDAY, JANUARY 22ND, 1982. • PUBLICATION NO. 2890 NOTICE OF HEARING ON IMPROVEMENT PROJECT 82 -44 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on Tuesday, January 26th, 1982, to consider the making of an improvement of . Monroe Street from Second Avenue S.E. to Fair Avenue by the construction of curb and gutter, grading, base and appurtenances; pursuant to Minnesota Statutes, Section 429.011 to 429,111. The area proposed to be assessed for such improvement is the property abutting on such street. The estimated cost of such improvement is $140,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: January 4th, 1982. 'ALA. Gary D. P , City A inistrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF -A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON FRIDAY, JANUARY 15TH, 1982, AND ON FRIDAY, JANUARY 22ND, 1982. -e-, (612) 587 -5151 '�y /l CITY OF HUTCHMV.S. ON I;V. 1'v1IPJPJ..`,:)2.',' ) January 11, 1982 Dear Property Owner:. FOR YOUR INFORMATION Enclosed are three hearing notices for Monroe Street. It is the desire of the City Council to receive your input as to which level of improvement benefit should be considered for 1982, if any. In the last 15 years to 46 miles. In 1967 Since that time about completed with a base construction has been of new streets. the streets the City maintains have increased from 25 miles the City had about 22 miles of temporary surfaced streets. 5 miles of these temporary surfaced streets have been and permanent surface. Also, during this same time period, completed or is programmed for completion on the 21 miles With this additional street mileage and about a 500% increase in cost of materials for maintenance, it is becoming more difficult to budget for proper maintenance for all streets. It is therefore important that the remaining 17 miles of tempo- rary surfaced streets be improved. Project 82 -40 is the proposed complete street construction, which is grading, gravel base, curb and gutter and permanent surface. This proposed construction will not require programming any additional construction in the future. The estimated cost for this project, if constructed in 1982, is $36.00 per front foot. Project 82 -43 is the proposed construction of curb and gutter only. The temporary oiled sufrace with -no base will remain until a= permanent base and surface-is constructed. This future construction would be completed at such a time as requested by the citizens or an arrangement with the citizens through a request by the City when it is determined feasible. The estimated cost for this project, if constructed in 1982, is $16.00 per front foot. Project 82 -44 is the proposed construction of grading, gravel base and curb and gutter with a temporary oiled surface. This temporary oiled surface will remain until a permanent surface is constructed. This future construction would be completed at such time as requested by the citizens or an arrangement with the citizens through a request by the City when it is determined feasible. The estimated cost for this project, if constructed in 1982, is $28.00 per front foot. It is for these reasons that we desire the opportunity to have these proposals discussed in more detail at this time. Mayor Jim DeMeyer has assured me that he will want input from you and is trusting that an equitable arrangement can be worked out. He is requesting your attendance at said meeting for input and discussion. Sincerely, ��� Marlow V. Priebe mvp /h Director of Engineering �23q 5 6 7899 o N 00 N e V r c,S2��Ec'zZ 1Z026�� 0 El (-5J AN14 982 4- SG • PROJECTS 82 -40, 82 -43 and 82 -44 d,w�, 21YI,. -&tv • .. . , AFFIDAVIT AM OVER 65 YEARS OF AGE,. OR I AM ON DISABILITY AS DEFINED BY THE SOCIAL SECURITY ADMINISTRATION, AND MY INCOME IS LESS THAN $5,000 PER YEAR. THE STANDARD CHARGE OF $5.25 FOR TRASH AND REFUSE - SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASR REDUCTION OF THE CHARGE TO $1.50 FOR OFFICE -USE ONLY - -- TO: WATER DEPARTMENT Date Account Number Data Change TO: CITY COUNCIL Council Action: Approved DATE Disapproved 0 • �s�y -z•st. (612)587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: January 22, 1982 TO: — — Hutchinson Cif Council FROM: — — Plannin_& Commission SUBJECT: Vacancy recommendations At a special meeting of the Planning Commission held on Friday, January 22, 1982 the two following names were recommended to the Mayor and City Council to fill the vacancy: 1) Mr. Jim Johnson 2) Mr. Clint Knorr i (S))D r 9 0 (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 January 21, 1982 M E M O R A N D U M TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR {�m. Xk RE: 1982 PAY PLAN Resolution No. 7070 Adopting Position Classification Assignment Table Effective January 3, 1982, is attached. This pay plan is adopted each year, incorporating any changes that have been approved during the.previous year. There are no changes in the text of the plan this year. The pay rates for full time employees, as previously approved -by -the -City Council, - -are also part of the plan (page 4). As per usual procedure, the pay rates for temporary, seasonal and part time employees are listed (page 5) for adoption in this Resolution. These rates were not previously approved by the Council for 1982. In explanation of the temporary pay rates: 1. The federal minimum wage did-not change in 1982. This is our base rate for some seasonal employees, including work study students. 2. Other pay levels were scaled upward to correlate with the higher rates now being paid full time employees. Based'on this new table, pay rates for temporary employees are being recommended on.an- individual basis. -It is felt that these - recommended_ rates are commensurate with the respective jobs, as noted in the explanation.attached. It is requested that the individual rates for temporary employees be approved along with the adoption of the Resolution. � -,/Z- r• RESOLUTION NO. 7070 RESOLUTION ADOPTING POSITION CLASSIFICATION ASSIGNMENT TABLE EFFECTIVE JANUARY 3, 1982 WHEREAS, the City Council has considered the existing classification of positions for the City of Hutchinson and the current economic conditions BE IT RESOLVED, that a Position Classification Plan is hereby adopted. All positions covered by this resolution shall be grouped in grades having a definite range of difficulty and responsibility. For each position there shall be a title; and there shall be shown examples of work which are illustrative of duties of positions, as well as requirements as to knowledge, abilities and skills necessary for performance of the work; and a statement of experience and training desirable for recruitment into a position. A. Allocation of New Positions. When a new position is created for which no appropriate description exists or when the duties of an exi:stinq position are sufficiently changed so that no appropriate description exists, the City Council after recommendation of the Personnel Coordinator shall cause an appropriate job description- specification to be written for said position. B. Review of Plan. As often as necessa g to assure continued correct classi.fi_cations, the Position Classification Plan shall be reviewed by the Personnel Coordinator and necessary adjustments recommended to the City Council. C. Filing of Plan. Upon - adoption of this resolution, a copy of the Position-Classification Plan heretofore approved by the City Council shall be placed on file with the City Administrator. The plan so filed and subsequently adjusted by the Council shall be the Position Classification Plan of the City. 1. Elements of the Plan. The Compensation Plan shall consist of: a. A Basic Table of Numbered Pay Grades for Full Time Employees. Each numbered pay grade in the basic table consists of a minimum and maximum rate with intermediate pay steps at Approximately five percent (5%) intervals. b. A Position Classification Assignment Table for Full Time Employees_. The Council shall be resolution establish, and from time to time revise, a table which shall assign all of the various classifications in the Position Classification Plan to the appropriate pay grade and range in the basic table of numbered pay grades. Said table follows on page 4. (1 of 5) 0 c. A Pay Rate Table for Temporary, Seasonal, Part -Time Employees. The Council shall be resolution establish, and from time to time revise, a table which shall assign pay rates to all temporary, seasonal and part time employees. Said table follows on page 5. 2. Modification of Plan. The City Council reserves the right to modify any or all of the pay grades, ranges, or position classification assignments as set forth in said plan at any time. 3. Pay Ranges. . a. Full Time Employees, Non - Administrative. Each class of positions is assigned a pay range of six (6) steps at approximately five percent (5 %) intervals. The normal . beginning rate for a new employee will be the designated step in the established grade for the classification title. After satisfactory completion of six (6) months probation, a one -step increase will normally be granted. Consideration for merit increases will be given annually thereafter each July 1. Such increments will not be awarded on an automatic basis but shall be contingent upon merit, performance and the recommendation of the department head and the approval of the City Council. Increases, when granted, may be half steps (22 %), one step, or more. The maximum step in any range will normally be reserved for exceptional merit after long term employment. b. Police Civil Service Employees. In Police Civil Service position, the established starting rate for patrol officers shall be Grade IV, Step 5. After completion of probation of one year, a one -step increase shall be granted; and a one -step increase shall be granted thereafter on each individual anniversary date until the level of Grade IV, Step 8 is attained. After completion of five (5) full years of service, length of service for police patrol officers shall be recognized as follows: On completion of 5 years service: Grade IV, Step 8 + 1 %. 7 Step 8 + 2 %. " 9 " " Step 8 + 3 %. " 11 It Step 8 + 4 %. " 13 It Step 9 (TOP). Supervisory and investigative police department personnel shall be salaried in Va range, with salary subject to periodic review by the Chief of Police, and recommendation for adjustment to be made to the City Council for approval annually each April 1. .. - -.. _.. .... ._.. .... ..._ ... c. Administrative Employees. Consideration for merit increases for administrative personnel will be given annually each April 1, based on the model salaried ranges as listed. Such increases, when granted by the City Council, may be in amounts at the Council's discretion. None of the increases provided by this section shall be made so as to compensate any employee in an amount exceeding the maximum step in the assigned pay range. (2 of 5) r 0 0 BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: THAT the following tables are hereby adopted, effective January 3, 1982, as the City Position Classification Assignment Tables, to be reviewed from time to time, assigning the various classifications in the Position Classification Plan to the pay grade and range in the basic table of numbered pay grades. POSITION CLASSIFICATION ASSIGNMENT TABLE -FULL TIME EMPLOYEES- OFFICE Receptionist /Cashier General Clerk /Secretary Secretary to a Director Administrative Secretary GRADE RANGE OF STEPS I 1 -6 II 1 -6 II 3 -8 III 3 -8 Water Billing Clerk III 1 -6 Personnel /Fin.Rec. Clerk III 1 -6 Finance Clerk III 3 -8 Motor Vehicle Clerk III 1 -6 Motor Vehicle Deputy Reg. III 3 -8 SALES V 3 -7 Liquor Store Clerk II 5 -10 SERVICE, MAINTENANCE, TECHNICIANS City Bus Driver II 3 -8 Building Custodian -_ II 3 -8 Custodian /Engineer II 5 -10 Engineering Tech I III 4 -9 Engineering Tech II III 6 -11 Assistant City Engineer V 3 -7 General Laborer II 2 -7 Park /Arena Maint. General III Park Maintenance Operator III Street Maintenance General III Street Equipment Oper. III Equipment Mechanic III 4 -9 5 -10 4 -9 6 -11 6 -11 SERVICE, ETC.(cont.) GRADE RANGE OF STEPS Cemetery Maint. Chief III 6 -11 Park Foreman IV 3 -8 Street Foreman IV 3 -8 Motor Pool Supervisor IV 4 -9 Water /WWater Maint. Tech. III 4 -9 Wastewater Plant Operator IV 3 -8 Chief Water Plant Oper. IV 4 -9 Chief WWater Plant Oper. IV 4 -9 PROTECTIVE SERVICE Police Radio Dispatcher III 1 -6 Community Service Officer III 3 -8 CIVIL SERVICE SWORN PERSONNEL Police Patrol Officer IV Police Sergeant Va Juvenile Officer /Invest. Va SUPERVISORY AND ADMINISTRATIVE Recreation Supervisor IVa Civic Arena Manager IVa Forester IVa 5 -9 SALARIED SALARIED SALARIED SALARIED SALARIED Personnel /Transit Coord. IVa SALARIED Department Heads and Directors Va through VII SALARIED (3 of 5) GRADE NUMBE II II III I IV 1 v 10 • PAY RATES EFFECTIVE JANUARY 3, 1982 FULL TIME EMPLOYEES ( Hourly /Bi- weekly /Monthly /Yearly) STEPS 1 2 3 4 5 6 7 4.47 4.69 4.93 5.17 5.43 5.70 - 357.60 375.20 394.40 413.60 434.40 456.00 775 813 854 896 941 988 9298 9755 10254 1.0753 11294 11856 WORK TIME Yr = 2080 hrs (260 days) Mo = 173.3 hrs(21.7 days 10 11 4.84 5.08 5.34 5.60 5.88 6.18 6.49 6.81 7.15 7.51 - 387.20 406.40 427.20- 448.00 470.40 494.40 519.20 544.80 572.00 600.80 839 880 925 970 1019 1071 1125 1180 1239 1302 10067 10566 11107 11648 12230 12854 13499 14165 14872 15621 5.43 5.70 5.99 6.29 6.60 6.93 7.28 7.64 8.02 8.42 8.84 434.40 456.00 479.20 503.20 528.00 554.40 582.40 611.20 641.60 673.60 707.20 941 988 1038 1090 1144 1201 1262 1324 1390 1459 1532 11294 11856 12459 13083 13728 14414 15142 15891 16681 17513 18387 6.81 7.15 7.51 7'.88 8.28 8.69 9.13 9.58 * *10.06 - - 544.80 572.00 600.80 630.40 662.40 695.20 730.40 766.40 804.80 1180 1239 1302 1366 1435 1506 1582 1660 1744 14165 14872 15621 16390 17222 18075 18990 19926 20925 8.90 9.34 9.81 10.30 10.82 11.36 11.93 - - - - 712.00 747.20 784.80 824.00 865.60 908.80 954.40 1542 1619 1700 1785 1875 1969 2068 18512 19427 20405 21424 22505 23629 24814 MODEL SALARIED RANGES IVa 14165 to 20925 (comparable to Grade IV) Va 18512 to 24814 (comparable to Grade V) VI 21000 to 29000 VII 25000 to 36000 * * POLICE LONGEVITY STEPS * * IV -8 +1% = 9.67 " +2% = 9.76 " +3% = 9.86 +4% = 9.96 IV -9 =10.06 (TOP) (4 of 5) U PAY RATES EFFECTIVE JANUARY 3, 1982 - TEMPORARY, SEASONAL and PART TIME EMPLOYEES - SPECIFICATIONS for any of these jobs may refer to any mental, physical or human relations area of ability. This includes technical, clerical, mechanical and social skills as they relate to different classes of jobs. LEVEL HOURLY RATE A Under $3.35 B: $3.35 C $3.40 - $3.95 SPECIFICATION Work as permitted by State law in some recreation programs by persons under age 18. State and Federal minimum wage as of January, 1982. Applies to HAVTI work study students. Some maturity and experience required. D $4.00 - $4.70 Experience or training needed for job responsibilities. There may be continuing responsibility as in long term part time employment. E $4.75 - $5.45 Skilled and responsible, with length of service a factor. F $5.50 and up Skilled and responsible, exercising independent judgment. Includes part time licensed police officers. This Resolution authorizes staff to change 1982 budget appropriations to reflect rate changes. Adopted by the City Council this day of (This replaces Resolution No. 6717) ATTEST: Cary D. Plotz City Administrator Jim DeMeyer Mayor (5 of 5) 1982. 0 s RECOMMENDED INDIVIDUAL PAY RATES FOR TEMPORARY EMPLOYEES PER 1982 PAY PLAN RECOMMENDED JOB TITLE 1981 RATE 1982 RATE EXPLANATION 1. Part Time Licensed Police Officers $5.00 /hr 2. Reserve Police Dispatchers 4.58/hr 3. Parking Enforcement Assistant (Chuck Bell) 4.00 /hr 4. Seasonal Cemetery Laborer (Martin Dreyer) 3.70 /hr - Retiree- 5. Airport Attendant (Arnold Luthens) 3.10 /hr 5.55/hr 11% increase 5.08/hr 11% increase 4.44/hr 11% increase 4.00 /hr Pay range for seasonal laborers in 1982 will be $3.35 to $4.00 3.35/hr Minimal hours and duties; Airport Comm. considers this a minimum wage jo 6. Park Laborer (Bill Froemming) $3315 /year $3500 /year Salaried. Averages about half -time - Retiree- work on flexible hours, as needed. 7. Part Time Liquor Store Clerks (2) $4.00 /hr no change 2 clerks hired November, 1981 to work limited hours. May be recommended for increase in 6 months. 8. Permanent Part Time Liquor Store Clerk (1) 4.88/hr 9. Part Time Transit Dispatchers (3) 3.50 to 3.65/hr 10. Relief bus driver 5.05 /hr 5.42/hr Long term employee working 25 or more hours per week. 11% increase. All 4.25/hr 2 long term employees and one who has completed several months training- - to equalize rates. Added duties in '82 5.80 /hr Long term employee -did not receive mid -year increase in 1981. Rate would be more comparable to school bus pay. 9 RESOLUTION NO. 7071 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE 'The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Polymer .24/lb Use at Treatment Plant W/S Yes Nalco Chemical Co. 7,142.4 Tire Recapping 675/ea Sludge Truck W/S Yes Brandon Tire ,350.0 The following items were authorized due to an emergency need: ITEM Date Approved: Motion made by: Seconded by: COST PURPOSE I DEPT. IBUDGET I VENDOR Resolution submitted for Council action by: 6 6 iIII�UTES Parks & Recreation Advisory Board City Hall Council Chambers December 9, 1981 The Parks & Recreation Advisory Board met with Chairman Dr. Chernausek, Roy Johnsen, Ward Haugen, Don Falconer and Mike Carls present. Also present were Bruce Ericson, Parks & Recreation Director, John McRaith, Recreation Supervisor, Cliff Paulsen, Parks, Mark Schnobrich, Forestry, Mary Haugen, Civic Arena Coordinator, Julie Haag from the Leader, and Grace Sanstead Secretary. The Fire Chief and Mayor DeMeyer were both present. Minutes The minutes of the November meeting were read and approved, Don Falconer making the motion, seconded by Mike Carls. User Fee The four dollar user fee was recommended, Mike Carls making the motion, seconded by Don Falconer, for adult sports per season in place of the $35 each team has been paying, ap- proved by the board. Prairie Restoration Inc. Ron Bowen of Prairie Restoration Inc. explained and showed slides of what could be done with about 15 acres of the John Miller land donated to the City with the understanding that it be left in its natural state. Mr. Bowen showed how the land could be sprayed killing existing vegatation, then the ground fertilized, then disced with farm machin- ery and seeded with grasses. The flowers grown in a green house must be planted by hand. It must be mowed two or three times the first year, and burned every year to keep out un- wanted weeds. The cost would be about $1,000 an acre if the city crews did the work and his company furnished the material, less if more help is supplied -by the city. He suggested seeing the people around the land and get their reaction. Mr. Carls said it was a good idea, however, we now have all we can handle this year with the Fred Roberts Park and the money all allocated for this year, he made a motion to table it, seconded by Ward Haugen, and "aye" vote from the board. Tournament Policy Concession Stands The tournament policy was tabled because of the time spent with Mr. Bowen as was the concession stands. 0 0 1 Parks & Recreation Advisory Board Page two Playground Equipment The sum of"$7,000 will be recommended spent on Playground equipment for Fred Roberts Park. Albertville Suspension It was agreed to continue the M.R.P.A. suspension of Albertville, suspension that was imposed after trouble with them when in Hutchinson, in other years. Firewood Sale Update Mark- Schnobrich said the sale of- firewood continues of debarked, diseased wood at the tree dump, six people pur- chased two cords of split wood at $50 a cord and will con- tinue with one—man in charge on Saturdays from 9:00 a.m. to 2:.00 p.m. - Adjournment Because of the time consumed on the Miller land by Mr. Bowen, Dr. Chernausek dismissed the meeting at 1:45 p.m., the next meeting on January 6th, at City Hall. Respectfully Submitted, Grace Sanstead, Secretary 1. CALL TO ORDER 40 MINUTES HUTCHINSON PLANNING COMMISSION TUESDAY, DECEMBER 15, 1981 The regular meeting of the Hutchinson Planning Commission was called to order by Chairman Don Erickson at 7:30 P.M. with the following . members present: Ted Beatty, Roland Ebent, Larry Romo, Clint Tracy, and Elsa Young in addition to Chairman Erickson. Absent: Bill Backen. Also attending were City Administrator Gary Plotz, Director of Engineering Marlow Priebe, Fire Marshall George Field and Assist- _ ant City Attorney Jim Schaefer. 2. MINUTES _ The minutes of the regular meeting dated November 17, 1981 were un- animously approved on motion by Clint Tracy and seconded by Elsa Young. 3. PUBLIC HEARINGS (a) CONSIDERATION OF REQUEST FOR A CONDITIONAL USE PERMIT SUBMITTED BY STEARNSWOOD The hearing was opened at 7:31 P.M. by Chr. Erickson with the reading of publication # 2882 as published in the Hutch Leader on Friday, December 4, 1981. Mr. Roger Stearns presented drawings to the Commission members showing the layout of the buildings and proposed changes to the interiors of the buildings. Fle explained some of the out- side storage.will be moved indoors. There will be extensive remodeling and he went on to explain they intended to burn scrape lumber as a heat source. Parking was discussed and Mr. Stearns felt they would only -have an additional ten new employees over a period of three - to four years. Mr. Tracy mentioned he felt this would be an asset to the area. On motion by Ted Beatty the hearing was closed at 7:39 P.M. Seconded by Elsa Young, the motion unanimously carried. Mr. Larry Romo then made a motion to recommend approval to the City Council of the requested conditional use permit for the addition of a wood burning plant, major remodeling to the build - ing and change of use from retail lumber to manufacturing in a IC -1 zone. Seconded by Mr. Clint Tracy, the motion unanimously carried. Hutchinson Planning Commission December 15, 1981 Minutes Page 2 (b) CONSIDERATION OF REQUEST FOR AMENDING ZONING ORDINANCE # 464 Chairman Erickson opened the hearing at 7:40 P.M. with the read- ing of publication #'2883 as published in the Hutchinson Leader on Friday, December 4, 1981. - Mr. Plotz, City Administrator, explained the reason for this request was to eliminate hearings regarding small storage sheds which are not built on site but rather moved in on a truck. Mr. Ted Beatty felt this amendment should be listed in all zon- ing district sections of the ordinance rather than under definitions. Discussion followed and it was decided his suggestion would be best. It was then questioned if another hearing would be nec- essary. It was the opinion of the Assistant City Attorney, Mr. Jim Schaefer, an additional hearing was not necessary due to _ the fact the meaning of the context was not changed. The hearing was closed at 7:49 P.M. on motion by Larry Romo and seconded by Clint Tracy. The motion unanimously carried. Mr. Ted Beatty then made a motion -to recommend to the City Council the approval of the proposed amendment to the Zoning Ordinance listing it under all zoning districts under conditional permit ted uses. Seconded by Clint Tracy, the motion carried unanimously. 4. OLD BUSINESS None 5. NEW BUSINESS (a) PRESENTATION BY JAN.HAUKOS-ON CHANGES TO HERITAGE SQUARE CON- DOMINIUMS Mr. Jan Haukos of Lund Associates presented a revised drawing of Heritage Square condominiums., A conditional use permit was issued in June to allow multi - family dwellings in a C -4 zone. Mr. Haukos questioned whether a new hearing was necessary if a change in the plans were made. City Administrator Plotz felt that a new hearing for the conditional use permit was not necessary since the use had not changed and that was the reason for a hearing in the first place. It was, however, determined that a variance should be applied for since the rear yard setback requirement is 25' and the new plan shows nine feet. 9 40 E t Hutchinson Planning Commission December 15, 1981 Minutes Page 3 (b) COMMUNICATIONS FROM CITY ADMINISTRATOR GARY PLOTZ Chr. Erickson called on Mr. Plotz to say a few words on the Plan- ning seminar he recently attended. Mr. Plotz spoke on a new con- cept of contract zoning where the city and landowner have a con- tract whereby only a certain type of business can be built on a specified piece of land. A few of the larger cities have already started to use this method. 6. ADJOURNMENT There being no further business to come before the Commission at this time, the meeting adjourned at 8:27 P.M. on motion by Ted Beatty and seconded by Clint Tracy. Motion carried unanimously. i • BURNS MANOR MUNICIPAL NURSING HONE Minutes - December 1981 The Board of Directors of Burns Manor Municipal Nursing Home met Thursday December 17, 1981, at Burns Manor, 12:00 noon, President Leslie Linder presiding. All members were present except Larry Graf. A motion to approve the minutes of the previous meeting as presented, was made by Esther Kuehl, seconded by Eldred Miller. Motion carried. A motion by Keith Duehn, seconded by Eldred Miller to approve the bills as presented, a copy of which is attached to the minutes on file and made a part thereof. Motion carried. David Jensen has accepted the duties of financial advisor at the salary of $450.00 per month - $30.00 per month increase in 3 months. $50.00 was received from Silva Quarles to be used for the employee Christmas Party. It has been requested that black topping of Burns Manor front and rear circular driveways be included in the City of Hutchinson Improvements for 1982. A motion by Eldred Miller,, seconded by Gloria Dansereau, to install pneumatic thermostats and valves to revamp the existing Honeywell control system to provide individual room control in the south and east end of the old building. Present contract price north wing $3,770.009 additional 2 wings $4,396.00, for a total net sum of $8,166.00. Labor is not included. $750.00 is the approximate labor cost. Motion carried. A motion.by Keith Duehn,- seconded- by_Eldred Miller,_the nursing assistants who failed the nursing assistance test will repeat the test at their own expense and will - receive a 7% increase in salary. Those who failed more than once will receive current starting wage. Motion carried. A motion by Eldred Miller, seconded by Mike Carla to give a gift certificate from a restaurant to the employees that were on duty during the Christman. party. Motion carried. A motion by Gloria Dansereau, seconded by Keith Duehn to approve the purchaeo of Treasury bonds in the amounts of $62,214.66 and 528,333.38• Lotion carried. 7- e- Page 2 December Minutes 1981 A motion by Gloria Dansoreau, seconded by Esther Kuehl to pay the City of Hutchinson $67,259.00 (bond payment). Motion carried. Rena Gerlin's account has not been paid, a solution to the problem seems to be nearing completion. The Administrator received notice of Certification for Title XJXJ 75 Skilled beds (22 Title 18/199 53 Title 19) 54 I.C.F. beds. The agreement was signed by the Administrator for Skilled and Intermediate Nursing Home participation in the Title XIX program. Agreement terminates December 1, 1982. Workman's Compensation - last three months two reportable injuries were reported. The first injury resulted in two days lost time. The second injury resulted in no lost time. This is a promising trend. Case #409: The Board of Directors were informed of the determination} of the Professional Care Committee. The committee met December 9, 19819 members present were K. Peterson, M.D., D. Gaspar R.Ph., K. Gaspar, R.N., M. Geier, Administrator. There being no further business, a motion by Keith Duehn, seconded by.Eldred Miller, meeting adjourned. Motion carried. Burns'Manor Board of Directors will - meet - Thursday.= January -2i, 1982 at noon. Respectfully submitted, Mavi' J. Geie ,Secretary EST: . ATT Leslie Linder, President • M E M O R A N D U M DATE: January 22, 1982 TO: Mayor and City Council FROM: Kenneth B. Merrill, City Accountant SUBJECT: Fire Truck Financing With the purchase of the new truck, the budget called for financing of the balance of approximately $100,000.00 through equipment certificates. Upon checking the market, the offer of 11% simple interest from the manufacturer appears to be an appealing offer. The manufacturer has offered this rate through the month of January. It would be requested to enter into an agreement holding this 11% offer at this time. /ms .- ,S°; (612)587 -5151 M1171 CITY OF HUTCHINSON HUTCHI SON, MINN. EST 5 350 M E M O R A N D U M DATE: January 21, 1982 TO: _ _ _Hut�l1inson City Council -- — — — — — — — — — — — — — — — FROM: — _ — P.Janning Commission -- — — — — — — — — — — — — — — — — — SUBJECT: _ _ — Variancn request submitted by G & H Properties— —.— — — — Pursuant to Section 6.05, B.3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with respect to the aforementioned request for variance. HISTORY On December 17, 1981 an application was submitted by G $ H Properties re- questing a variance from the required 25' sideyard setback to a 9' setback. The project. has been reviewed by the Planning Commission and approved with a conditional use permit. However, because of poor soil conditions some of the buildings had to be rearranged and this is the reason for the variance. At the regular meeting of the Commission held on January 19, 1982 there was no one present voicing any opposition to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as pub - lished in the Hutchinson Leader on Friday, January 8, 1982. 3. Since a portion of this property is located in a.0 -4 zone where a variance would not be necessary, it was felt the request was in reason and should _ be granted. RECOMMENDATION It is the recommendation of the Planning Commission that the variance for a 9' sideyard setback be granted. Respectfull ub ; ted, _ Mr. D -Erickson, Chairman Hutchinson Planning Commission (612)587 -5151 CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: _ January 21, 1982 TO: -- Hutchinson City Council —----------------------------- FROM: _ _ _ Planning Commission SUBJECT: _ _ Request for Rezoning submitted by Lipke, Hobbs $ Paulsen Pursuant to Section 6.06 C.4, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with respect to the aforementioned request for rezoning. HISTORY On December 31, 1981 a request was submitted by Mr. John Lipke, Mr. Steven Hobbs and Mr. Paulsen to rezone the following described property from R -2, Multiple Family Residence District, to C -2, Automotive Service Commercial District: The Easterly--three hundred (300) feet of the North Half of the North Half of the Northwest Quarter of the Northeast Quarter (N'-1 of Nh of NWh of NEh), Section - Twelve (12), Township One Hundred Sixteen (116) North, Range Thirty _ (30) West. A public hearing was held at the regular meeting of the Commission held on January 19, 1982. FINDINGS OF FACT 1. The required application and appropriate fee were submitted. 2. Notices were mailed to the surrounding property owners as well as pub- ^- lished in the Hutchinson Leader on Friday, January 8, 1982. 3. There were neighboring property owners present voicing their objection to the request of change in zoning. 4. The neighbors pointed out that the City had a Comprehensive Plan and they should follow this plan which does not call for commercial zoning in this area. Rb * • i f, f Findings of Fact Rezoning - Request Lipke, Hobbs, $ Paulsen RECOMMENDATION Page 2 It is the recommendation of the Planning Commission that the request for rezoning be denied. - RespectfVll_X_s 'tted, Mr. Don Erickson, Chairman Hutchinson Planning Commission January 18, 1982 Planning Commission City Council City of Hutchinson Hutchinson, Minn. 55350 Re: Proposed Rezoning John W. Lipke, etal. Gentlemen: We are the owners of Lots 8, 12, 13 & 14, Block 3, Sioux 2nd Addition, City of-Hutchinson. We have absolutely no objection to rezoning the property. We definitely feel that the bank proposed by Mr. Lipke and the First State Bank of Stewart would be an asset to us and the com- munity. We -feel it would enhance the value of our property as well as providing additional banking service to the City of Hutchinson. Very tr yours, LIZe7_Pittm.qn Jean Pittman q_,i- (612)587 -5157 C-CITY OF HUTCHINSON . • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: January 21, 1982 TO: _ — Hutchinson City Council ----------------- FROM: - -- Planning Commission -- �---------- -- -- -- SUBJECT: _ — — Conditional Use Permit submitted by First State Bank of Stewart --------------CLlp1ce)-- Pursuant to Section 6107, C.5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- &i-on with respect to the aforementioned request for a conditional use permit. HISTORY On January 6, 1982 an application for a conditional use permit was sub- mitted by First State Bank of Stewart (Lipke) to allow the construction and operation of a full service banking facility in a requested C -2 zoning. A public hearing was held on January 19, 1982 at -the regular meeting of the Planning Commission. At this hearing the request for re- zoning was rejected. , However, at the City Attorney's recommendation and because of the importance of time involved the Planning Commission acted on the conditional use permit request even though the rezoning was rejected. City Attorney Schaefer pointed out the fact that even though the Planning Commission had rejected the rezoning request the City Council has the power to overrule the decision of the Planning Commission and should this happen a recommendation on the Conditional Use Permit- should be given by the Planning Commission. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as pub- lished in the Hutchinson Leader on Friday, January 8, 1982. 3. The proposal is in conformance with the requirements of a Conditional Use Permit should the City Council decide to rezone this parcel of land C -2. Findings of Fact Conditional Use Permit First State Bank of Stewart RECOMMENDATION Page 2 It was the recommendation of the Planning Commission that should the City Council decide to overrule the decision of the Commission and approve the rezoning request to C -2 the following conditions should be met for a- conditional use permit: 1) A contour layout of the site showing details of the berms be presented; 2) Detailed information relative to type and location of trees and shrubbery, . to be included in the landscape plan; 3) The total area of property now owned by Mr. Lipke that was formerly owned by Hobbs and Paulsen shall be platted; 4) Detailed information on type of surface and design of parking lot and driving lanes shall be presented; 5) All of the above shall be met before a building permit is issued for the bank. Respectfu y' s e -'> LL- Mr. Don Erickson, Chairman Hutchinson Planning Commission r 1 e� 9 / (612)}&3[x)1 587 -5151 rcH" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: January 22, 1982 TO: Mayor and Council FROM: Water Billing Department -------------------------------- SUBJECT: Delinquent Water Accounts -------------------------- - - - - -- 01- 0140 -1 -0 �� 02- 0315 -1 -00 Mark Sc t -��,Z. Charles arson 3 Ma' St. N. Q f' 715 St. S. 5 _�� $ .33 $ .13 01- 0320 -0 -00 n� 03- 0340 -2 -00 Harland Em /�' Melvin K10 an , d� 24 Jef son St. S. ,r�$,2 *542 Je erson St. S. $7 9 �� 545 anklin St. S. $ .30 01- 0410 -2 -00 Janet Johnson 03- 0420 -2 -00 26 Jefferson St. N. - L.T. Vallacher - $42.04 142 Third Ave. S.E. $22.04_paid $77.69 $20.00 Balance Promised to pay 1 -29 -82 - 03- 0500 -8 -00 Yolanda Ross 02- 0125 -0 -00 145 Second Ave. S.E. Gingerbread House $116.94 209 Main St. S. - $72.38 04- 0675 -0 -00 Bondex, Inc. 02- 0280 -1 -00 115 Erie St. S. Alton Wicklund $17.75 605 Main St. S. REFUSE ONLY $86.05 Promised to pay 02 -04 -82 05- 0180 -0 -00 Pd (�,0 -00 Christy's _ 18 Main St. N. A�" 55.70 o-� 2 0-?-9Z $115.70 DELINQUENT LIST COOINUED 06- 0280 -1 -0 Melvin K c}anan i 545 F lin St. S. $5 , -94 06- 0285 -1 -00 Kenneth Tenney 535 Franklin St. S. $29.12 06- 0565 -2 -00 Michael Engblom 145 First Ave. N.W. $57.09 • D 08- 0110 -0 -00 Jerry Clarso 315 Wash' ton Ave. W. $82. 09- 1105 -1 -00 Gary Piehl 316 Grove St. S. $59.88 $10.00__paid $49.88 Balance 07- 0075 -1 -00 Pd :616 illiam Jam Fr in St. S. ,a1 _ 0 07- 0120 -3 -00 Neal Johnson 806 Franklin St. S. $37.52 07- 0135 -1 -00 Perception Graphics 828 Franklin St. S. $36.54 07- 0860 -0 -00 Melvin M. Klockman *239 Fifth Ave. S.W. 545 Franklin St. S. $8.80 07-0870 -0 -00 pd Cliff Rol . 317 Fi Ave. S.W. $77 9 07- 0905 -8 -00 Pd Virginia Dame *312 Four ve. S.W. $Casa Campa p / $4 . 0 *Service Address v / -a.5 -82 10- 1195 -2 -00 Barb Janson *616 Gro St. S. 33 F* t Ave. S.E. $29.91 12- 1037 -0 -00 Arctic Refrigeration 173 Fifth Ave. N.E. $34.50 REFUSE ONLY 17- 0115 -0 -00 Vince Jahner 712 Hilltop Drive $17.75 REFUSE ONLY 19- 0390 -0 -00 Bill Kottke *1028 Jef son St. S. P. O ox 251 .32 25- 0140 -2 -00 Don Dose_ 1106 Bradford St. $59.90 42= 0110 -2 -00 Sleepy Hollow Waterbed 1195 Plaza 15 $18.77 1061 Q —'Z6 -8? Recommend that water service be discontinued at 12:00 Noon, Monday, February 1, 1982 unless otherwise noted. r (612)9 587 -5151 ' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: January 22, 1982 Mayor and Council FROM: _ Water Billing Department ----- ------- - -- - -- SUBJECT: Delinquent Water Accounts 01- 0140 -1 -00 Mark Schmidt 3 Main St. N. $80.33 01- 0320 -0 -00 Harland Emans 24 Jefferson St. S. $77.69 01- 0410 -2 -00 Janet Johnson 26 Jefferson St. N. $42.04 $2Q.01_paid $20.00 Balance Promised to pay 1 -29 -82 02- 0125 -0 -00 Gingerbread House 209. Main St. S. $72.38 02- 0280 -1 -00 Alton Wicklund 605 Main St. S. $86.05 Promised to pay 02 -04 -82 02- 0315 -1 -00 Charles Pearson 715 Main St. S.__ $57.13 03- 0340 -2 -00 Melvin Klockman *542 Jefferson St. S. 545 Franklin St. S. $26:30 03- 0420 -2 -00 L.T. Vallacher 142 Third Ave. S.E. $77.69 03- 0500 -8 -00 Yolanda Ross 145 Second Ave. S.E. $116.94 04- 0675 -0 -00 Bondex, Inc. 115 Erie St. S. $17.75 REFUSE ONLY 05- 0180 -0 -00 Christy's 18 Main St. N. $115..70 �, d , DELINQUENT LIST CONTINUED 06- 0280 -1 -00 Melvin Klockman 545 Franklin St. S. $59.94 06- 0285 -1 -00 Kenneth Tenney 535 Franklin St. S. $29.12 06- 0565. -2 -00 Michael Engblom 145 First Ave. N.W. $57.09 07- 0075 -1 -00 William James 616 Franklin St. S. $173.20 07- 0120 -3 -00 Neal Johnson 806 Franklin St. S. $37.52 07- 0135 -1 -00 Perception Graphics 828 Franklin St. S. $36.54 07- 0860 -0-00 Melvin M. Klockman *239 Fifth Ave. S.W. 545 Franklin St. S. $8.80 07- 0870 -0 -00 Cliff Roiger 317 Fifth Ave S.W. $77.69 07- 0905 -8 -00 Virginia Darnell *312 Fourth Ave. S.W. %Casa Da Campa $45.20 *Service Address 08- 0110 -0 -00 Jerry Clarson 315 Washington Ave. W. $82.18 09- 1105 -1 -00 Gary Piehl 316 Grove St. S. $59.88 $10.00 _paid $49.88 Balance 10- 1195 -2 -00 Barb Janson *616 Grove St. S. 33 First Ave. S.E. $29.91 12- 1037 -0 -00 Arctic Refrigeration 173 Fifth Ave. N.E. $34.50 . REFUSE ONLY 17- 0115 -0 -00 Vince Jahner 712 Hilltop Drive $17.75 REFUSE ONLY 19- 0390 -0 -00 Bill Kottke *1028 Jefferson St. S. P. O. Box 251 $55.32 25- 0140 -2 -00 Don Dose 1106 Bradford St. $59.90 42- -- 0110 -2 -00 Sleepy Hollow Waterbed 1195 Plaza 15 $18.77 Recommend that water service be discontinued at 12:00 Noon, Monday, February 1, 1982 unless otherwise noted. 40 DELMAR PTI TMAN, Pres. • TELEPHONE JEAN PITTMAN, Sec'y. 612 - 562 -2597 Pittman, Vnc. "Specialists is Agricultm" ^�o�''E,1112 Stewart, Minnesota 55385 ��y A�J'[V j,9gZ co Y j \e p Q er �� Jan. 14 1982 0�6`�BZLZ 92���v Mayor: Afr Jim De 144 -yer City Council I:embers Hutchinson, 11inn. Dear Members, It is with hope amd thought of improving and a safty factor that this suggestion is being brouCht before you I would be happy to give (Deed Off ) from my properties enough lane: to accommodate a smooth flowing right turn; from South Grade Road onto Dale St.eAs it exist now with Dale St. at a slant, it makes it very hard to hake a left turn off Dale St. .,faith cars at the inter- section wanting to turn right or proceeding across Dale St.,Tra_^fic turning right have a sharp cornor to make also. this all becomes compounded under slippery conditions. N Sincerely . �.•.... t i ;.'6: . _T„l T' i,.1 J } i.. 1 IT Li-�?, T,1:T7- iw TM 7 �{ +t ' ! 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J d r 4 t +i ,. ::; 9 +x r.: -..c.� ,, .,,.. a.•, s;,� _�.n..r :,,.,� �... -.. ,+.. ,. ,w.. ..�, .,T. }d1 !`hw,. ,g7 r'A't'� s :.,• t .,C. ;,�'§F,T'.y -, 11 _ . .x_ C.t « vv.. ._.1+,.. tr. i.asa &1, fik,, t ...._,1... 5._. .._ _1,34h.n.T .N FEr !&i .,e es: h,? ^..4: Yr. _r., -i.� , ,. t r,r L,' .,.:. . . .:sits 10 T0: FROM: 0 POLICE DEPARTMENT MEMORANDUM Mayor and City Council Chief Dean M. O'Borsky SUBJECT: Suggested Turn Lane on Dale Street • DATE January 26, 1982 1 have read Mr. Delmer Pittman's letter of January 14, 1982 offering to deed to the City of Hutchinson property to accommodate a turn lane from South Grade Road onto Dale Street. I agree with his assessment that it is a difficult and dangerous situation at that intersection and has been for many years. I would encourage the City of Hutchinson to obtain such a gift from Mr. Pittman and-I'm sure the City Engineer would be able to adequately design an intersection with the turn lanes which would alleviate the current problem. DMO:neb 4: q--,ojp / PUBLISHED IN THE HUTCHXSON LEADERs HUTCHINSON NINA'= ON .AND ' PUBLICATION NO. INVITATION FOR BIDS , CITY OF HUTCHINSON PURCHASE OF A • 3/4 .ton.H. D. 4 wheel,.drive pickup with options • NOTICE is hereby given that the City of Hutchinson, Minnesota, will receive bids at the OFFICE OF THE CITY CLERK, City Hall, 37 Washington Avenue West. Hutchinson, Minnesota, 55350, until on the for the PUS OF A - ... 3/4 ton H. D. 4 wheel 'drive pickup with-options The bids will be publicly opened at on and read aloud in the Council Chambers Specifications and Proposal Forms are on file and are available from the Office. of the City Clerk, 37 Washington Ave. West, Hutchinson; Minnesota, 55350. No bids will be considered unless securely sealed and filed with the City Clark and clearly endorsed on the outside wrapper the Title and Number of the Project. Each'bid shall be accompanied by a cash deposit, bidder bond and certified check made payable to the City of Hutchinson in an amount equal to ten (10) percent of the bid. ' Bid Securit=y of the three lowest bidders may be retained until the contracts have been awarded and executed, but not longer than 45 days from the data of ' opening bids. All other deposits will be returned promptly. The City reserves the right* to reject any and all bids and to waive any informalities or irregularities. No bidder may withdraw, his bid for a period of 45 days. , ary City .. o HutChlASOA, Mli3AeSOta g4, SPECIFICAT1,0US • FOR CITY OF. HUT,C,UXNSON 3/4 -TON PICK-UP H. D. 4-WHEEL DRIVE r hereby C=tU7 that this IspecLILCAti" was Prepared by me or Una= SW dire" ZUP8WlOiil0A aAd 'that :C am a dulY Registered professional Engine= under - the laws of the Stata of Minnesota. �. Marlow �V- Pzicbc� Registration % . 926 Maw SPECIFICATIONS FOR -3/4 .TON PICK -UP I. GENERAL A. INTENT It is the-intent of these specifications to describe a PICK -UP. •3I4 ton 4 wheel drive The complete unit as furnished shall meet all current Federal highway Safety Standards and all current OSHA requirements. Catalog . information showing the make, model, and complete specifications of the unit the bidder proposes to furnish shall accompany the bid. Upon opening and reviewing all bids submitted, a detailed analysis will be made considering. brand, technical data, street department requirements and price. The City reserves the right to reject any acid all bids and to waive any informalities or irregularities. •It, also, reserves the right to accept a bid other than the low bid if the City feels one machine • would be more acceptable for the work that it will be performing. All units bid shall be new current production model machines furnished` with all standard equipment as listed in your current specification catalog, plus the following optional equipment or parts if not part of the standard equipment: 3/4* Ton HD Pick - -Up 8600 GVW Model - 4 wheel drive Standard Cab Interior Dome Light 1982 Model Wheel Base (inches) Min. •'130" - Engine Type - regular - gas V8 - 350 cu. in. min. Standard Alternator - min. 60 amp. .Battery - '12 Volt - Heavy- Duty Heavy duty -cooling Standard Signal Lights Tow hooks, front Below Eye Line Mirror s steel, 1 each side cab Locking differential,. rear dash gauges 5 roof marker cab I i ghts Power steering Power brakes i . i Caro lam outside cab Cargo P Painted step rear bumper Cigarette lighter in cab ` Tires E wheel comb: 12 x 16.5 tires and wheels mud: , & snow Load- Range "E" Tread, , available at local dealers. 4 wheel /tires total with 1 std. spare wheel only. '•• . 1 • Alternates: Trans: automatic with oil cooler ' i Cargo box - 8' long wide side or 8' Ion -fen :Please bid all alternates. . 8. WARRANW MIS 6UOC4D3ZfU3L •' ` ,. . ~ .'•:. for a Period of one shall guarantee ' the TO•rAL • UNi1` and d �PBur tenail��35 ' � "• • . ���turer• S �►arranitjeS whiCk exceed the on Of d�iVely All Other +• also aP83y. The syPplaer shall guarantee the �l) Y� again ill defective Material& and/or wor ateri lfo against 1 . t ' :•' . within the guarantee �s�• ' 'AaY raaterj,al found defective . including labor. Period emu' ,Placed at the bidder's expeI, . t C. SERVICE } i, f ;,; • • : t ,. shtock of epa&je p� is 'or''s ,proposal the locat'S • of the nearest 1, • : ;" t exVjcejen who aa,► be • called jX r DELIVERY 1: t'; , '.t• •�� ; •, i I. t , The successfpl bidder "a17. deliver the r sis ready for operation••to Cit COPPlete unit Mounted West tchinson, Minnesota..: At. least y Hall, 37 Washington Avenue � given to the City Clerk when two �2i'daYs :notice'shall be' • ,. • such delivery' is to 'be. l'M"Ie • : . r E. .PURCHASE,t . ,tt t ., . t .. ; t•.l, +; •r .!•� The �•,. ;�.'•;•' „; ��: ;at t', ''.,' City will accept bids on a cask' purchase ' '' �'_�.� +!? •'�: "`�. '; • p CO�raJS� Tip �.' s � � . i. ,!• . • • yt, t . i • ...; Its jl•, •••� .t 1' '� '•�li'1 /�'ti ft . �r�� '.. 1 ,. The entire unit shall bE' -A ”' t t •. , t , :: i , ' A color chart of the color ro� s S , ,d �`c�Or ' s red or yellow-.' • . G A" 'i . subm its with the ' 1 b'�•d• i ' _ G. TAX EXEMPTION • *• f' • ' ' The City of Hutchinson ;is an and is therefore not subject tp State QAt&�'ty of the State of Minna so APPropriate certificates Sales Tax or Aederal• Excise ' . ' 1 shall be furnished if required . ' 1 ..1 t' It 1 y MANUALS ' The successful bidder shall furnish the City with: 1 Operators Manual • 1 Luba Chart 1 Parts Manual k Service and Mpaix Manual • j' t •! Li i .r ,t • f w•' • 1i • l.`,3 E • • t i , PROPOSAL FORM The City Council City of Hutchinson 37 Washington Ave. West -Hutchinson, MN 55 50 Gentlemen; In accordance with the "Invitati t inviting Proposals for the purchase of a ��4 on 4 -wl�ee 1 t" ; hereinbefore described and in conformity with the SPecifica €ipns %PA file in the OppICE OF WX CITy CLERK, Hutchinson, Xinaesota, the undersigned hereby certifies t7Aat an examination has been made of the Specifications, and hereby Proposes to furnish the unit described, in conformance with the documents. Total Price Bid S, Payment: Within Tbirty (30) Daays After Delivery Proposed Delivery Date: . ACCO4Panying.tbis ProPosal is the Bid Security required, based on the net Price, to be furnished by the contract documents, the sAme being subject to forfeiture in the event of default by the undersigned. In submitting this bid, it is understood that. the right is reserved by the City of Hutchinson to 'reject any or all bids and it is agreed that this bid may not be withdrawn for,. a Period of forty-five opening thereof (45) days from the date of . If a corporation, what is the -State of incoryoration? If a Partnership, state full names of all co- ` partners. Official Address: ' . Firm Name: By. Title: ' a By' . . Title. By: Date: Title; • TO: Ga 0 Plotz POLICE DEPARTMENT MEMORANDUM FROM: Chief Dean M. O'Borsky rr .r SUBJECT: Changing Parking Ordinance 6 DATE January 26, 1982 I read with interest Item 9K on the Council agenda for Tuesday the 22nd of January, 1982. 1 have not been consulted on this matter, not do 1 have any knowledge of what the proposed change entails. I have heard however that there is some consideration being given to changing the two hour time limit to three hours. As you know the recent decision by the Council to remove the parking meters and to install a downtown parking enforcement district with a two hour parking limit was the result of lengthy study. Citizens groups, City Council Committees, -as well as much staff time went into the preparation of the ordinance as it now stands. To.change the two hour limit to a three hour limit in my opinion will not improve the parking situation in downtown Hutchinson and in many ways could make it worse. Prior to any official Council action I would appreciate the opportunity to discuss this matter with yourself and City Council members at a staff meeting or at any other time that you would choose to talk about it. q- -ki WATER $ SEWER FUND Boustead Electric repairs $ 229.00 REGULAR COUNCIL MEETING January 26, 1982 Crown Life Ins. Jan. dental ins. 114.00 1981.expenses Jan. disability ins. 54.42 Electro Watchman Inc. alarm system repairs 112.00 RCM prof. services 671.54 E -Z Sharp Inc. grinding wheels 38.11 HAVTI . work study students 775.04 Hutch Plbg & Htg. repairs 127.55 Jerry Dostal senior citizens dance 75.00 Keefe & Schantzen Schmidtbauer land acquisition 11.00 Logis computer charges 1578.64 Saunders Thalden $ Associates McDonald Park fees 322.20 United Bldg. Centers supplies 51.81 Xerox Dec. maint. agreement 249.34 Hutch Civic Arena lessons from sales 52.00 *Miller Miller & Mac check amount on #12530 incorrect 2434.25 *Crowley Fence Co. Inc. McDonald Park fence 1836.48 Buell Fogg 2 games referee 24.00 *James Schaefer city attorneys fees 8,194.96 WATER $ SEWER FUND Boustead Electric repairs $ 229.00 Blue Cross Blue Shield Jan.medical ins. 631.20 Crown Life Ins. Jan. dental ins. 114.00 Equitable Life Assurance Jan. disability ins. 54.42 Electro Watchman Inc. alarm system repairs 112.00 Mn. Mutual Ins. Co. Jan. life ins. 44.84 Power Process maintenance contract 251.25 U.S. Postmaster postage for meter 750.00 Van Waters $ Rogers chemicals 179.25 Water Products Co. meters 378.98 Van Bergen $ Markson parts 1015.61 *State Treasurer PERA 332.18 _ $ 4,092.73 GENERAL FUND *Leonard $ Miriam Miller contract payment $ 2400.00 *Larry & Barbara Sorensen contract payment 14,250.00 *Crow River Country Club employee party 1136.72 *Desperados band- employee party 400.00 *State Treasurer PERA 3392.25 *James Schaefer city attorneys fees 798.44 *League of Mn. Cities registration fee 30.00 *Commissioner of Revenue Dec. sales tax for arena 763.81 Imperial Bank contract payment on radio console 2235.22 Govt Training Service registrations 195.00 Performance 1 yr. subscription 59.00 Wm. C. Leung partial refund wine license 416.66 Marge Nohner coffee filters -arena 24.00 Barb Haugen skating instructor 132.00 Kris Pellinen skating assistant 24.00 Sue Reid skating assistant 24.00 Judy Thunstrom skating instructor 32.00 Buell Fogg 6 games referee 72.00//._Q -2- Brandon Tire repairs 24.14 Blue Cross Blue Shield Jan. medical ins. 7490.13 . Copy-Systems Inc. supplies 44.05 Cash Drawer #4 mis. supplies 46.40 Co. Treasurer dl fees for County 63.00 Crow River Reg. Library 1st payment 10,996.75 Crown Life Ins. Co. Jan. dental ins. 1364.42 Daves Repair repair fountain 16.23 Crow River Glass Co. closurers 195.70 Co. Recorder recording variance 5.00 Equitable Life Assurance Soc. Jan. disability ins. 589.75 F $ E Sales & Service signature plate 94.50 Floor Care Supply cleaning supplies 428.35 Guardian Pest Control city hall control 32.50 Henrys Candy Co. supplies -arena 233.75 Jahnkes Red Owl coffee -rec. 5.89 James De Meyer office rental 300.00 Kemske Paper Co. pencils 32.19 Lloyd Schlueter jan. intown mileage 30.00 Lake Harriet Florist flowers -Mrs. Erlandson 13.75 State Treasurer snowmobile registrations 136.00 Mn. Mutual Ins. Co. jan. life insurance 474.62 MPRA registration fees 111.00 Kenneth Merrill mileage -Logis meetings 64.40 Gary'Plotz jan. intown mileage $ mileage 173.72 Marlow Priebe Eng. winter conference 200.18 Schlueters Refrigeration repairs 30.00 James Schafer city attorneys fees 798.44 U.S. Postmaster postage for meter 830.00 14. S. 40&4_; r s . F99-98 Xerox Corp. supplies 193.50 Wallys Tire Center supplies 186.00 $52,,39 -f 4 5 6 y 1981 Parking Bonds Bennie Carlson monthly payment 669.30 Bonds of 1981 State Treasurer 50 yr. advance rental on license 100.00 Off Street Parking 1st National Bank interest on Bonds 875.00 Security State Bank interest on bonds 525.00 � r 9 -3- MUNICIPAL LIQUOR STORE Old Peoria Co. liquor & wine $ 1661.30 Twin City Wine Co. wine 71.35 Griggs Cooper $ Co. liquor $ wine 2381.60 Ed Phillips & Sons liquor & wine 1777.86 Midwest Wine Co. wine 413.00 Old Peoria Co. wine $ liquor 2779.77 Ed Rhillips & Sons liquor 4181.59 Griggs Cooper & Sons liquor $ wine 2846.48 City of Hutchinson liquor petty cash 32.68 Com. of Revenue Dec. sales tax 6719.89 Twin City Wine Co. liquor 1191.67 Twin City Wine Co. wine 687.47 Old Peoria Co. liquor & wine 1320.41 Griggs Cooper Co. liquor & wine 1609.12 Ed Phillips $ Sons Co. liquor & wine 851.67 Coca Cola Bottling Co. mix 219.80 KDUZ advertising 176.00 Diamond Clear Ice Co. ice 112.00 Junker Sanitation refuse chgs. 93.00 American Linen Supply Co. towel service 15.60 Northland Beverage Inc. mix 322.40 Hutchinson Medical Center physical 33.00 Hutchinson Utilities gas $ electric 654.97 $ 30,152.63 / iS,;-j/ v- DATE: January 4, 1982 TO: Mayor and City Council FROM: Director of Engineering M E M O RE: Summary Report 1982 Improvement Project Hearings FOR YOUR INFORMATION PROJECT COMMENTS SUGGESTED PROCEDURE 82 -03 Phase III of Subdivision Development Advance Project in 1982 82 -04 Phase III of Subdivision Development Advance Project in 1982 82 -05 Phase III of Subdivision Development Advance Project in 1982 82 -06 Phase II of Subdivision Development Advance Project in 1982 82 -07 Phase II of Subdivision Development Advance Project in 1982 82 -08 Phase III of Subdivision Development Advance Project in 1982 82 -09 Phase III of Subdivision Development Advance Project in 1982 82 -10 Phase II of Subdivision Development Advance Project in 1982 82 -11 Phase II of Subdivision Development Advance Project in 1982 82 -12 Sanitary Sewer System Improvement Replaces section of deteriorated trunk. Advance Project in 1982 82 -13 Sanitary Sewer System Improvement Replaces section of deteriorated trunk. Advance Project in 1982 82 -14 Sanitary Sewer System Improvement Would resolve flow problem in area. Advance Project in 1982 82 -15 Phase III of Subdivision Development Advance Project in 1982 82 -16 Phase II of Subdivision Development Advance Project in 1982 82 -17 Phase II-of Subdivision Development Advance Project in 1982 82 -18 Storm Sewer Drainage Improvement Would provide drainage in a problem area. Advance Project in 1982 82 -19 Phase III of Subdivsion Development Advance Project in 1982 82 -20 Phase II of Subdivision Development Advance Project in 1982 82 -21 Phase II of Subdivision Development Advance Project in 1982 82 -22 Phase II of Subdivision Development Advance Project in 1982 r. Mayor and City Counc '' Summary Report - 198 i provement Project Hearings January 4, 1982 --age 2 91 -1 PROJECT CO'12dENTS 82 -23 Clifton Heights residents concerned about traffic. Not cost effective to City at this time. 82 -24 Phase III of Subdivision Development 82 -25 Phase III of Subdivision Development 82 -26 Phase II of Subdivision Development 82 -27 Phase II of Subdivision Development 82 -28 Phase II of Subdivision Development 82 -29 Project tied with 82 -23. 82 -30 Not cost effective to City at this time. Would permit another connection from Co. Rd. 12 to T.H. 7 West. 82 -31 Not cost effective to City at this time. Would permit another connection from Co. Rd. 12 to T.A. 7 West. 82 -32 Phase III of Subdivision Development 82 -33 Phase III of Subdivision Development 82 -34 Project is part of present Capitol Improvement Program. Some adverse comments received at hearing. SUGGESTED PRGCED'JRE Reject project. Advance Project in 1982 Advance Project in 1982 Advance Project in 1982 Advance Project in 1982 Advance Project in 1982 Reject project. Reject project. Reject project. Advance Project in 1982 Advance Project in 1982 Advance Project. If not a 1982 Project, re- program and notify property owners accordingly. 82 -35 Project is part of present Capitol Improvement Advance Project. If not a Program. Some adverse comments received at 1982 Project, re- program hearing. and notify property owners accordingly. 82 -36 Project is part of a present Capitol Improvement-Program. Some adverse comments received at hearing. 82 -37 Phase III of Subdivsion Developement 82=38 - Phase III of Subdivsion Development 82 -39 Project is part of present Capitol Improvement Program. Some adverse comments received at hearing. 82 -40 Improper Hearing Notice. Requires new hearing before further action. 82 -41 Joint City /County Project, no adverse comments. 82 -42 Project is part of a present Capitol Improvement Program. No adverse comments. Advance Project. If not a 1982 Project, re- program and notify property owners accordingly. Advance Project in 1982 Advance Project in 1982 Advance Project. If not a 1982 Project, re- program and notify property owners accordingly. on Jan. 4, 1982, re- hearing was approved for Jan. 26th. Advance Project in 1982 Advance Project in 1982 Mayor and City Council Summary Report - 198emprovement Project Hearings January 4, 1982 Pace 3 Your action on January 4th, approving the three public hearings on :onroe Street, will complete the hearing phase of project review for all projects under consideration at this time. Z would suggest that the next phase of project review, the approval of the 1982 improvements and ordering preparation of plans, be deferred until the next Regular Council Meeting on Janaury 26th. This will enable you to complete this phase of review of all projects at that time. i�i /GcZ�pY� Marlow V. Priebe Director of Engineering MVP/PV 0 0 -, "Il FOR YOUR INFORMATION ty C (K la 4'j-X RU r �sar3 nt the ?%rairie Hous.je tth:EM&Ou, Itsve warf-, 12 thgt we raced -ved ckpar, a=j-y ttj fhe ct,.0,r-t 61 $1 0 f ra.ra 5. Ci 0 tha city of sP1,PTc'ft-e, to read zr-�6 tv 10VAa w"Pro Old BwAntea.- R4,- Box-,,t, S&f,-1t!f St.-miff is Kapasky &&maancad f�hmay will b�i ge'r- mn-ye !,Rk,�- Iviuy-A, 'o-A"jklug 1b%'1,Vm1V9 -QTnas and %,-W. be c1stit4t irn"d (im.- S f ens? LaL a at_y cows ag'O"In 604 bpa0k at 01-1g, ma*,ting, The W. ouir pasvAcj.rat &f4 j, h 0 ol�,��wwo 1'aw Was 4Ttl TMA1im,',8 axe he ntres,-�u; and Tiot ara gthe also ba P- rovd U."m At jw,?-v !Uge on thaa, •a they Lre difficult to m4--,w vc zor-mqrs %15rrro tkeze S)je '41"qb izgn.'aw PCQPA * VAtt. fire Ir j drants thel-j pravimy &hOUN •A vzU-ty txivt.-z 4rld Zbovdi ttw. mt. i� general XOPike gtat�ld that deputies vill. bu ratroiling an 9vA vU.1 be used 12� ,zee C-,4'Xd tip flkvv S-X6 Lqsi� Draw, as Myron jo.�nazm Is F "minty E is HutchAnwm repragent..-Itiva fa"r -&h!? SxLXv=.-'&,m ArW kv,,ie t.vvk.s tjv.-,,jugj-5 t- har stnt.M. Aw, bw t. .., d-z z�h,;--vs wal 9-hwla. Xez6lia 0. Sultb .1tqv , mIng if; Safo to Crmila mov-M wd Swwv Anfint-1; SO Aar-11, 110.1hilA S&fw) - Sam Arn 'T, ?, T1,09 6a T7z-At-* plmtmd Ax-. "fe-ty r-ow-ka fit tk- polA�11,ct- v4lfitlor cue. lxa the 198.2 �Ve that 0:jj &O"J".AAa'K Y ea V Ar Tn-q.v for - P.,:** 14-7 myrol johlhtcn BLIX ATndt E-7 pw• pwidqwt jcb,m i thnt , th. md; " &Z. #ry WAYU bv, am bcezd, maoting, 6-1 JrMtAkJ"TT 20, 19b:1, at 12.-kV area vt tje* 'ac"TiAn - South. A WALD i"Id X42&ffl4ing "Nu L#ft Tuzns" on Hain Stvgmt t ct the C'11t19qvM RA*k wad Post Rtnk C►rnivem. ' m chviz-412 =nOttvt"';el maA.t . . u " C " A v 1,. '1 k% &I � vw I-I ) but did not Imms Rvmd 1-.vmt wyn�,,h 44"Pove ml4mvst ift- In a Cotinty Stifacy an -7 Ii-.W6 Mong €s: '"'ht wv Svorgreer High R� -m-i Apart e-ato have pAaun for fixe dris and will I�xve tc?rnacio drills At 3 'Lute r datQ.. 'I lm yattluai g Mag good safety featurcis, ' tie na w fire Im&;. may be rezidy lo:r in February. The meeting was ad'ouTumd by Trotiou. Submitted Ivy: hy°ron .Yohugott m1arics rs Imnd bnposl *a - city of HJtchlag ft . W..,tn -we ors hevA l,2 --31- 81: 1 "resident Secretary/Tx asurvr 34.78 00.00 Howl 34.78 (612) 587 -5151 CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: January 18, 1982 FOR YOUR INFORMATION TO: Mayor and City Council FROM: Director of Engineering RE: City Engineers Meeting The program consisted of a general session with the County Engineers, a business session and a problem session for City Engineers. In the general session, Commissioner Braun reported on the changes being implemented in the Minnesota Department of Transportation due to financial restraints. For the present, these will not have a major effect on cities and counties, as we have a dedicated amount of the gas tax for State Aid roads. At present, there is no proposed change in this dedicated fund. The cities and counties will find that participation with the State will be requested more and more to get some projects approved. Mr. William Lake, Division Administrator of the Federal Highway Administration reported of possible changes in the FAU and PAS programs. These changes range from a small reduction in funding, to total elimination of the programs. This could have an effect on future projects that we are contemplating. To date we utilized FAU funds for the construction of a portion of Jefferson Street, 2nd Ave. S.E. and Michigan Street in 1977 in the amount of approximately $200,000. We had a talk by Don Pepper on the economic trends and the anticipated effects they will have on government funds. Our business meeting was confined to election of officers, approval of the treasurer's report, approval of bills and reports from subcommittees. In the City Engineers session, we had a report by Clayton LaFevere, Attorney on Special Assessments for storm sewers and maintenance. -He reported it is important that communities review their assessment procedure for storm sewers, as they are the most difficult to show benefit. Also, some communities are looking on assessing for some maintenance costs due.to budget restraints. This may be an item to review in depth at our regular spring meeting. Our last session was a discussion of problems that most cities have and how each of us is dealing with them. I felt it was a worthwhile and informative meeting. MVP /pv 9 (612) 587 -5151 �\51617 8192 H!/lcy CITY OF HUTCHINSON 14 N ; 982 w ro 37 WASHINGTON AVENUE WEST a) , HUTCHINSON, MINN. 55350 r 5r ti January 15, 1982 Oi G Q` Mr. Gary Plotz City Administratorti���� City Hall Hutchinson, MN 55350 e- FOR YOUR INFORMATION RE: Dwight D. Freitag vs. City of Hutchinson Dear Gary: When the Freitag's initiated their second action against the City of Hutchinson the City contacted its insur- ance carrier and requested that they assume the defense-of this action. This request was based upon the fact the Freitag's were seeking damage against individual council members for actions taken while in the exercise of their governmental duties. The insurance company indicated' "that they would accept responsibility for defense of this action and referred the matter to Frederick C. Brown and Robert C. Moilanen of the Popham, Haik, Schnobrich, Kaufman & Doty Law Firm. Since Mr. Brown's assumption of the defense I have forwarded copies of all documents pertinent to this case to his office for-his inspection and review. Although I have been actively participating in the preparation of the defense we felt it was necessary to substitute Mr. Brown as attorney of record since if this matter goes to trial I may be called upon to testify as a witness. Mr. Brown and myself have prepared various motions and affidavits which will be submitted before the Honorable Judge Diana E. Murphy, Judge of the United States District Court, on March 3, 1982.. at 9:20 A.M.. Specifically we are seeking summary judgment on our favor under Rule 56 of the Federal Rules of Civil Procedure. This would dismiss the Federal Court Action. In the alternative, we are seeking to have the matter referred back to the State District Court for a determination of whether or not the City is in compliance with the Order issued by Judge Howe on July 22, 1981. I have rough draft copies of 'the Motions, Affidavits, and supporting Memorandum. These will have to be served upon -1- Page 2 Gary Plotz January 15, 1982 Plaintiff Freitag at least 14 days prior to the court hearing. When the documents have been placed in their final draft form I will make sure that all defendants receive copies. It will n e necessary —fir individual defendants to be present at he March 3, 1982 hearing since the motion is based upon of ' davi r--t-han testimony. T would appreciate it if you could provide copies of this letter to all councilmen. Sincerely yours, ames H. Schaefer City Attorney JHS:ka 0 0 1 tt 1, l' 1 1 1 1 t t FOR YOUR INFORMATION 1 _S t i s 7 , 0 t�7 s�7 tt is 7s 1 77 . 78 � 7A w 11 , „ rA W I _ l a-7 is7 i f I i ►: '' ____. I L `� _ I y I i .!!I _ - LI _ - } i - r - it 7L y a la 5 I 4 B Al 1 1 � _ I �1 17� 0 ICI; � 63 a tc� _! 1 I� �� t• 1 71 11 1 ire r'b �sl 1 11 1 1 I I f I, - 1 I l _ _- 11 V 7 bi .. ��, � �I �I � ii� �-; li ;i II • � ii _ 1. �. (; _ �! _ ;I_ II i`f i i� 1` •1 -, aA � I 1 I la � g t i s 7 , 0 t�7 s�7 tt is 7s 1 77 . 78 � 7A w 11 , „ rA W I • 0 FOR YOUIR INFOR NIATION To the Editor; In making suggestions about the present mudd /led condition in high education and other places of trust in our Country I would like to comment on the landing of the Pilgrims that were educated by our American Indians in ways to fertilize their food crops. In our present day set -up highly paid executives need the assistance (ion under -dogs to remind them that repairs of roof and other up -keep is a necessary part of any business affairs. Likewise Abraham Lincoln was not above taking advice from nigger kids when there was wisdom and common -sense involved for the welfare of our Country. Please tell me; Are we doing this today? The writer can name many many people with -in a few miles of Hutch and Renville County area that were serving their Country in various boards and organizations including Township and school Boards, that refused drawing any pay from their Treasury until it was in condition to be able to continue paying other necessary items for their existance. I think the big share of our so- called politicians are running our Country for the politicians rather than for the people or why don't they clean up their own door step? No other class of people in America have power to increase their own salary at the expense of the rest of the people. Thank You . date 121982 64,11� copy; Leader U'S 1= 0 9 0 FOR YOUR INFORMATION H! 1 0 2 zz t-7 S.-oct ;-i-z,'-y wrlu b3 salt- and '611 hko up- n!:d Ani Ar` nl t: k b,-e top- out It-n nt kk-iir bm",- al"Gur. 1 ,!-,,v IMMning st'.'s-et u BLd not cm the j-r -:,Val 1 WaVIT Alro 1#0 F cc a� _ 9004 iE -1sv'; f2t-ge zrh-��, &C7 1-h-sy cre to tl--aca a-. ,a a."I'Ould !;s mlv—d--d 0-001'* tk&-,L :n-t. L gsur ral Rc-pealf d"pur-tiss wul VU11 134 -unsd r"I is for t-hp Lsrl{a C., Smith Is7lit't-T_.1bu!"O'd 9:Ls .7 5c c Cress N4,w So "LFIALM, Sufe lbzss ;etxv !; tea WS2 nt on cr.c Xlvzolc--_ *f TIP 2nvo-L!%:!,c4i that -all the ptrau-ptat. and, 1--hgy W111 vcCep.: --mog"'bar yev'r In 0HIC0. Tney w1ana for V..'77orn jvlzuc:s Bial Arndt-, VnisItts PL*,=.Qy K at L�-v Llvder Wgtorlt,,A., F0 =1 U." - Th,2 alc�ztl= wil,"- gtic-t p1sre st px�w$&vt that - tkS-VP will tula an gxd�vutllvs board m*ztitkg w.:i Jannrwiy 20, 1181, 2t 12-.41-3 n all. the wsa-y Prairie Roane - South. Al 111;U -.-raft Tu--,e,,&• av Hat-n the Mid P4.08t -n 1kZtkM31 RZAk C:gr'*.CTa. Tht-, aach tamr.Vc1tr. but did uc•t lxw, =rh vc-cprnt, - st Abaut It or :bra a QrAnty a fk��d 'not W;eh d I. ID a-Ull wars.-;z4s 4 Z,Li-kx- Mnge: Ta�-t nuv &virgraem Iigh Al-N-irtments lvi!t pl.vw 2�*r ft-re d%llls and vii', have s-o---aado az; i !a-e- late. bisiWJALD& v-&-a good safety fe-aturon. The new Are my be ready for �m Febraary. Me meeti:-ig w P-dfou--nad by rartiou. SubrAtted by. 11YI.-Ou Pre&ieeat i-aretta r. rishney T Treasurar'e &-mzrt: Balance on li2-.d 12-1-31: 34.78 Deposits - city of Hu"chImsen: i5o.00 DisbursenyAnts: -!on's Balance on bard 12-31-81: 84.=S i f 0 Bethany Baptist Church Grove Street and Linden Avenue Church Office 879 -6864 Parsonage 587 -3514 HUTCHINSON, MINNESOTA -55350 6171819P0 �7 X10 ay 'IA 191982 January 19, 1982 FOR YOUR INFORMATION City Council City Ha11 Hutchinson, MN 55350 REs Linden Avenue paving (PROJECT 82 -34) Gentlemen: We the members of Bethany Baptist Church, at our annual business meeting, January 189 1982, did decide that we are opposed to the paving of Linden Avenue. Sincerely, kovo s Church Clerk MS "Cali to me and I will answer you, and show you great and mighty things which you do not know." Jer. 33:3 AGENDA SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 19, 1982 1. Call to Order - 4:30 P.M. 2. Consideration of Request by Hutchinson Downtown Retail Association to Hold Winter Crazy Daze on January 21, 1982 Action - Motion to approve - Motion to reject 3. Consideration of Ice Arena Proposal Action - 4. Adjourn �H Hutchinson oR e D tail i� A association Hutchinson, Minnesota 55350 612- 879 -6025 January 12, 1982 Gary Plotz City Hall Hutchinson, MN 55350 Dear City Council Members, The Hutchinson Downtown Retail Association would like to make a request to sell merchandise on the sidewalks on January 21, 1982 for Winter Crazy Daze. Crazy Daze will be held from 9:00 A.M. to 9 P.M. This event will be in conjunction with the other two shopping centers as well; the Plaza and the Mall. Thank you for your cooperation. Sincerely, — ALen v S ns, President Hutchinson Downtown Retail Association .'r,A (612) 587 -5151 V CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor and City Council FROM: Bruce Ericson, Director of Parks & R on an Mary Haugen, Civic Arena Coordinato DATE: January 15, 1982 SUBJECT: Civic Arena Proposal with the School District Due to the recent events and the current situation the School Board,with regards to the budget cuts,we have prepared the following proposal relating to high school hockey. Currently the high school uses 180 hours of ice time for their hockey program. This breaks down to 145 hours for practice and 35 hours for games. The School District makes a payment to the City of Hutchinson of $8,500 (basic rent) and $850(zamboni payment) and insur- ance. We are proposing that: a) The School District would not be required to make any payment to the City of Hutch .inson for ice time. b) The High School would be given 100 hours at no charge for games and practices. c) The Civic Arena would receive all gate receipts from high school hockey games. The admission price for games would re- main the same for the 82- 83 season. I feel the this proposal gives the School District an excellent base from which the high school hockey pro- gram could operate. We also feel that this is a workable proposal for the Civic Arena and will show support for the hockey program. Ll s ri .+�..: rw r-:3 JANUARY 12, 1982 CITY OF HUTCHINSON ISSUE NO. 36 NEWSLETTER - RESTARTED I am again initiating a newsletter called "Administrative Update" with Issue No. 36. The purpose of the newsletter is to inform the City Council members of the current status of projects that the City staff is working on. Also, there will be miscellaneous information and any additional meetings. REVIEW OF OLD ARMORY PETITION Pursuant to the City Charter, I have determined that the petition has met and exceeded the 15% requirement of voters casting ballots in the last City General Election. The verifica- tion of names of registered voters was done at the County Court House over a two -day period. REQUEST FOR LOCATING INFORMATION ON A CITY FRANCHISE FOR HUTCHINSON TELEPHONE COMPANY I have been requested to provide a copy of the franchise that allows the telephone company to utilize City streets, boulevards and right -of -way for the purpose of carrying on the ac- tivities of the telephone company. I have reviewed the City Charter and City records on old Ordinances, and determine that to the best of my knowledge a franchise was not awarded to the telephone company. After further research with Walt Clay, Hutchinson Telephone Company, it was determined that the Minnesota Public Utilities Commission reserves all exclusive rights to grant the in- stallation of telephone - facilities -in -all- municipalities_ =_ This is provided for -in Minnesota State Statutes _City Attorney Jim Schaefer has advised me that the State Statutes-super- sede the City Charter in this area. Therefore, I advised Pat Mikulecky of these - findings. - STATUS OF THE " BASS POND- LAND- -EXCHANGE " -_ _ Today we received the attached correspondence informing the City that the Minnesota Land Exchange Board no longer has authority on the bass pond property. This was determined after research was performed by the Land Exchange Board. The Land Exchange Board is now recommending to the City that we again contact the Department of Natural Resources, Fisheries Section, for further review and suggestions on how to pro- ceed. L APPRAISALS OF PROPOSED PARK PROPERTY ADJACENT TO "BASS POND" • . 0 , The former City Council directed me to proceed with appraisals on property associated with the East River Park Extension. This includes 10 parcels of land south of the bass pond. The individuals working on the appraisals are Doug VanOrden, Larry Thulin and Richard J. Peterson. s FILING CLOSE -OUT OF EAST RIVER PARK GRANT I have prepared and submitted the final documentation and close -out papers for the six par- cels of land we had acquired adjacent to the east of the Main Street bridge. The project included itemization of all expenditures, copies of all vouchers, and forwarding several hundred pages of associated documents for the review. HUTCHINSON COMMUNITY DEVELOPMENT CORPORATION As a follow -up to the City Council Resolution authorizing the funds to incorporate the Hutch- inson Community Development Corporation, I report that'the five incorporators have met in late December to execute the necessary papers to incorporate. The five incorporators are: Don Glas, Arnold Witte, Iry Burich, Ron McGraw, and Chadd Piehl. These five incorporators will now be implementing the Articles of Incorporation and By -Laws by appointing 25 members to the corporation sometime in January. Jim Schaefer has been assisting the group to im- plement the Articles of Incorporation, and Hazel Sitz has been attending the meetings for any assistance requested. REVIEW OF 1982 BUDGET SHOULD BE ANTICIPATED Minnesota State Legislature has considered reduction in local government aids to municipal- ities. Yesterday the Governor received an adopted bill from the State Legislature thatin part reduces state aids to local municipalities for calendar. year 1982. He will be taking a full three days to determine whether or not to veto this bill. Once we can determine the size of the reductions, it will be necessary to have a special . meeting -to - discuss the status of the City budget- and available- _alternatives= -- WORKSHOP'ON= EXIST =ING. -1982 BUDGET WITH MAYOR AND NEW COUNCIL MEMBERS - We would like ;to schedule 'a workshop on the- existing -City :budget- -to 'make new= Xouncil -members - . feel more familiar with the preparation - -cif -the budget for- 1982. _- Ken --Merrill will 'he in-con- tact with the Mayor and John Mlinar,and all interested, to establish a meeting time. COALITION OF OUTSTATE CITIES MEETING The Coalition of Outstate Cities will be meeting at 10:00 A.M. through the afternoon of Thursday, January 21, 1982, at Capp Towers Best Western, 77 East Ninth Street, St. Paul. The focus of the meeting will be the legislative policies for the 1982 session. Marilyn Swanson has distributed these policies to you on January 4. Additional copies are available. Please notify Marilyn Swanson by January 18, 1982 for your reservation at this meeting. �SnTrA�T EE O F I --� DEPARTMENT OF NATURAL RESOURCES BUREAU OF LAND, ACQUISITION & EXCHANGE SECTION 444 LAFAYETTE RD. • ST. PAUL, MINNESOTA 55101 • PHONE 296 -7945 • 296 -7949 January 11, 1982 Gary D. Plotz City Administrator City of Hutchinson 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Land Transfer 5L Hutchinson "Bass Pond" Dear Mr. Plotz: �A�9�p111�7�lSe cr) JAN !S82 � N REcE vm This letter will acknowledge receipt of your Land Transfer proposal with respect to state ownership to wit: Lots 1,2,3 of Block 3, S3-2 City, that part of Block 17, Nk City lying South of right of way of Minnesota Western Railway Co; that part of Block 18, NZ City lying South of right of way of Minnesota Western Railway Co. for lands owned by the City of Hutchinson as described on the attached list. Based on title information in our files, the Department of Natural Resources acquired an easement interest only through condemnation actions in 1931. As these interests are not full fee title, they do not fall under the review of the Minnesota Land Exchange Board and we, therefore, cannot proceed with a transfer of title. -- By means of this letter, we are also advising the Section of Fisheries of this situation and suggesting that someone from their Section contact you relative to the future use of -the- state lands involved.__ Sincerely, Merton V. Christian, Supervisor AcquisitiprLand Exchang "X;�41veLk By: G. Dale McClain Land Specialist MVC: jr cc: Jerry Kuehn Guy Oklobzija AN EQUAL OPPORTUNITY EMPLOYER • DESCRIPTION: E>J11BIT A ` That part of Lot 14 of Auditor's Plat of the South Half of Section 8, Township 116 North, Range 29 West, McLeod County, Minnesota, according to the plat on file in the office of the Register of Deeds described as follows: Beginning at the intersection of the East line of said Lot 14 and the North Bank of the Crow River; thence North along said East line, a distance of 380 feet; thence deflect to the left 90 degrees 00 minutes, a distance of 960 feet; thence deflect to the left to a point on the North Bank of the Ceow River; thence Southeasterly along the Northerly and Easterly bank of %the Crow River to the South line of Section 8; thence East along said South line to Westerly bank of the Crow River; thence Northerly and Easterly along the Westerly and Northerly bank of the Crow River to the point of beginning and containing 14 acres more or less. Together with the following described tract: All that part of the Northwest Quarter of the Northeast Quarter of Section 17, Township 116 North, Range 29 West of the 5th P.M., lying North of the Crow River and more particularily described as follows: Commencing at a point where the North line of the Northeast Quarter of said Section 17 At crosses the North bank of the Crow River; thence West along said line to a. point 406 feet West of the point of beginning; thence Southerly, Easterly and Northerly along the North bank of Crow River to the point of beginning and containing one acre more or less. Both tracts containing a total of 15 acres more or less. a