cp07-08-2014Workshop 2015 Preliminary Budget— 4: 00 p.m.
AGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, JULY 8, 2014
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Word of Life Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF JUNE 24, 2014
Action — Motion to reject — Motion to approve
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.)
5 min. (a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14301 — RESOLUTION TO SELL AT AUCTION SURPLUS
PROPERTY (MAREN BALER/COMPACTOR)
2. RESOLUTION NO. 14302 - RESOLUTION APPOINTING ELECTION JUDGES FOR
PRIMARY ELECTION BEING HELD AUGUST 12, 2014
(b) CONSIDERATION FOR APPROVAL OF AGREEMENTS WITH INDEPENDENT SCHOOL
DISTRICT 423 FOR GROUNDS MAINTENANCE AND USE OF FACILITIES
(c) CONSIDERATION FOR APPROVAL OF GRANT AMENDMENT NO. 1 WITH MN/DOT
AERONAUTICS
(d) CONSIDERATION FOR APPROVAL OF SUPPLEMENTAL AGREEMENT NO. 1 —
LETTING NO. 2, PROJECT NO. 14 -03 (LYNN ROAD)
(e) APPOINTMENT OF JO PIEHL TO POLICE COMMISSION TO MAY 2017
(f) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A
(g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B
8. PUBLIC HEARINGS — 6:00 P.M. - NONE
9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information
necessary to cra t wise policy. Always looking toward t e uture, not monitoring past)
10. UNFINISHED BUSINESS
CITY COUNCIL AGENDA JULY 8, 2014
10 min. (a) DISCUSSION OF HOLDING APPEAL HEARING FOR PLANNING /ZONING
DEPARTMENT PROPERTY DECISION
Action —
10 min. (b) CONSIDERATION OF ISSUING TAXICAB LICENSE TO NANCY ANGERHOFER
Action — Motion to reject — Motion to approve
11. NEW BUSINESS
10 min. (a) REVIEW AND DISCUSSION OF ORDINANCE NO. 14 -731 -AN ORDINANCE
PERTAINING TO THE REGULATION OF BREWERS AND CONSIDERATION OF
SETTING PUBLIC HEARING
Action — Motion to reject — Motion to approve
5 min. (b) CONSIDERATION FOR APPROVAL OF SETTING COUNCIL WORKSHOP TO DISCUSS
LIQUOR ORDINANCE AND LAWS
Action — Motion to reject — Motion to approve
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the
organization and Council and manage the logistics of the Council. May include monitoring reports, policy
development and governance
process items.)
(a) HUTCHINSON UTILITIES COMMISSION MINUTES FROM MAY 28, 2014
(b) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM
MAY 20, 2014
(c) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM JUNE 3, 2014
(d) CITY OF HUTCHINSON WEED NOTICES REPORT FOR JUNE 2014
(e) LIQUOR HUTCH FINANCIAL REPORT FOR JANUARY — JUNE 2014
13. MISCELLANEOUS
14. ADJOURN
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MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, JUNE 24, 2014
1. CALL TO ORDER — 5:30 P.M.
Mayor Steve Cook called the meeting to order. Members present were Mary Christensen, Gary Forcier,
Bill Arndt and Chad Czmowski. Others present were Marc Sebora, Interim City Administrator, Kent
Exner, City Engineer and Jody Winters, Attorney
2. INVOCATION — Pastor Kevin Oster, Our Savior's Lutheran Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
Council Member Forcier acknowledged the great performances of "Smoke on the Mountain" held at the
historical church on Second Avenue SE last week.
Mayor Cook noted that Commodore Steve Kropp had sent a thank you to the City for their support of
the Jaycee Water Carnival
Council Member Arndt thanked the individual who cut the weeds in front of City Center.
5. PUBLIC COMMENTS
John Lofdahl, 542 Jefferson Street, presented before the Council. Mr. Lofdahl noted that breweries will
be discussed later on in the agenda, and he brought up the question as to why Sonora's is no longer
allowed to sell /allow liquor at their sidewalk cafe. Marc Sebora, Interim City Administrator, and the
Council noted that this is something that may be considered with future ordinance revisions.
Craig Bishop, 221 Freemont Avenue, presented before the Council. Mr. Bishop noted he will have
questions on the Bicycle Friendly matter that will be discussed at 6:00 p.m., during the public hearing.
6. MINUTES
(a) REGULAR MEETING OF JUNE 10, 2014
Motion by Arndt, second by Forcier, to approve the minutes as presented. Motion carried
unanimously.
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14292 — RESOLUTION AMENDING THE ESTABLISHED INCOME
GUIDELINES & ASSET LIMITATIONS FOR SENIOR AND DISABLED CITIZENS,
ACTIVE DUTY MILITARY RESERVES OR NATIONAL GUARD DEFERRED
ASSESSMENTS AND /OR SENIORS REDUCED REFUSE RATE.
2. RESOLUTION NO. 14295 — A RESOLUTION AMENDING THE GENERAL FUND
BUDGET FOR FISCAL YEAR 2014
3. RESOLUTION NO. 14296 — A RESOLUTION AMENDING THE WATER FUND
BUDGET FOR FISCAL YEAR 2014
CITY COUNCIL MINUTES JUNE 24, 2014
(b) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS
AND SUPPLEMENTAL AGREEMENTS — SUPPLEMENTAL AGREEMENT #4 (LETTING
NO. 1, PROJECT NO. 13 -01 — JEFFERSON STREET SE FROM WASHINGTON TO
OAKLAND)
(c) CONSIDERATION OF CREEKSIDE BOARD APPOINTMENTS
- KURT HJERPE TO OCTOBER 2014
- SANDRA KAUFMAN TO OCTOBER 2015
(d) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO
HUTCHINSON CENTER FOR THE ARTS FOR THE RIVERSONG MUSIC FESTIVAL ON
JULY 18 AND 19, 2014
(e) CONSIDERATION FOR APPROVAL OF PARKS SUPERVISOR JOB DESCRIPTION
(f) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A
(g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B
Item 7(g) was pulled for separate action.
Motion by Christensen, second by Arndt, to approve consent agenda with the exception of Item 7(g).
Motion carried unanimously.
Motion by Czmowski, second by Arndt, with Forcier abstaining, to approve Item 7(g). Motion
carried unanimously.
8. PUBLIC HEARINGS — 6:00 P.M.
(a) BICYCLE FRIENDLY ROUTE IMPROVEMENTS PROJECT (LETTING NO. 10, PROJECT NO.
14 -10)
Kent Exner, City Engineer, presented before the Council. Mr. Exner reviewed the project, which
overall is encompassed in the City's transportation plan. Mr. Exner noted that over the years, the
City has built a substantial trail corridor system. Mr. Exner compared the proposed project to the
current bike lane system that is in place in the city. Mr. Exner also reviewed a diagram of what the
striping and signage may look like if /when the project is implemented. Mr. Exner explained that the
estimate of the signage and markings totals approximately $43,830.00. Mr. Exner stressed that this
is an estimate only and no quotes have been received. Mr. Exner noted that it is anticipated that the
lanes will need to be restriped every two -three years depending on the type of winter weather. An
annual maintenance cost over time is estimated at $10,000. Mr. Exner noted that approximately
80% is being implemented of what was identified in the transportation plan. A few current bike
lanes are proposed hto be removed. They are located on portions of Roberts Road SW, Linden
Avenue SW and 5t Avenue SE. Mr. Exner identified the various streets of which the proposed
bicycle friendly route is proposed.
Craig Bishop, 221 Freemont Avenue, presented before the Council. Mr. Bishop asked if the City
has a count of the number of bicyclists in the city. Mr. Bishop expressed that he feels this project is
not necessary. Mr. Bishop expressed that he feels bicyclists should pay for this type of project.
Ralph Hakel, 525 Bluff Street NE, presented before the Council. Mr. Heckel asked the merit and
feasibility of the project. Mr. Heckel asked if the purpose of the project was for safety reasons or
simply to designate areas for bicycle traffic. Mr. Heckel asked what value this project brings to the
community.
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CITY COUNCIL MINUTES JUNE 24, 2014
Mayor Cook explained that this project's purpose is to identify routes that are safer in nature, as well
as bringing better awareness of bicycles to motorists. Another purpose is to bring more connectivity
from trails to bicycle routes. This will be advantageous to visitors who bicycle within the
community. Mr. Heckel also asked about the hashed out turn lane at the intersection of Bluff
Street/Hwy 7. Mr. Exner explained that it is a thru -way turn lane and is hashed out mainly due to
there not being enough room for a designated turn lane.
John Lofdahl, 542 Jefferson Street, presented before the Council. Mr. Lofdahl explained that he
fully supports the project.
Diane Robinson, 760 Hillcrest Road, presented before the Council. Ms. Robinson objects to the
project and feels that bicyclists should pay for the project.
Paul Brown, 445 Hassan Street SE, presented before the Council. Mr. Brown noted he is in support
of the project.
Mayor Cook spoke of the Light Traffic Plan that was adopted in 1996 which speaks of bike lanes
and signage, etc. and the overall plan and development for bicyclists.
Motion by Forcier, second by Christensen, to close the public hearing. Motion carried unanimously.
Council Member Arndt commented that avid bicyclists have asked that a bicycle tax be put in place
on state trails, and the legislators will not consider it. Mayor Cook spoke of Friends of the Luce
Line. This group provides donations to fund improvements to the trail system.
Motion by Christensen, second by Cook, with Czmowski abstaining, to approve bicycle friendly
route improvements project with a not to exceed amount of $45,000. Council Member Forcier asked
that the project come back to the Council for final approval after quotes are received. Council
Member Christensen amended her motion to require that the quotes come back to the Council for
final approval, second by Forcier. Motion carried unanimously.
Kent Exner explained that the project delivery timeline is most likely 8 -10 weeks from final
approval.
Mayor Cook asked about proposed bicycle racks. Kent Exner noted that, at this point, permanent
installations have been considered at Gateway Park, Library Square, the Depot site and another
location to be determined. Mayor Cook suggested bicycle racks in City parking lots may encourage
individuals to bike to work. Mr. Exner suggested that the new Bicycle/Pedestrian committee address
this issue. Some of the proposed permanent bicycle racks can cost $4000 - $4500. Mr. Exner will
come back to the Council with a comparison of different styles of bicycle racks and costs.
9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information
necessary to cra t wise policy. Always looking toward the Juture, not monitoring past)
(a) TRANSFER OF FEDERAL AVIATION ADMINISTRATION ENTITLEMENTS
John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that every
year, airports are allotted a certain amount of funds that can be used over three years. If the funds
are not used, they will be lost. However, funds may be entitled to other municipal airports. In this
case, the City of Dodge Center had additional funds that had not been utilized and are therefore
being entitled to the City of Hutchinson with no reciprocation required.
(b) PRESENTATION OF 2013 PUBLIC WORKS ANNUAL REPORT
Kent Exner, City Engineer, presented before the Council. Mr. Exner provided an overview of the
various areas that comprise the public works department, which include engineering, operations &
maintenance and water & wastewater. Mr. Exner reviewed the organization make up and
department staff. Mr. Exner also reviewed the core and essential services. Mr. Exner reviewed the
group's goals and objectives for both 2013 and 2014.
Mayor Cook suggested that in the future all of the departments' annual reports tie in specifically to
CITY COUNCIL MINUTES JUNE 24, 2014
the City's ends statements.
(c) REVIEW OF HUTCHINSON TRAFFIC ORIGIN - DESTINATION STUDY FINAL DRAFT
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that both MnDOT
and McLeod County are partners in this study. Mr. Exner reviewed the data collected as part of the
study. The study is on file in the engineering department. Mr. Exner explained that upon submittal
of the study, Mn/DOT will reimburse the city the costs incurred by the City, or approximately
$13,000.
(d) DISCUSSION OF HOLDING APPEAL HEARING FOR PLANNING /ZONING
DEPARTMENT PROPERTY DECISION
Marc Sebora, Interim City Administrator, presented before the Council. Mr. Sebora explained
that a couple of years ago, the planning /zoning department determined that a building permit was
not necessary for work done to a driveway located at 725 Glen Street SW. A neighbor to that
property has requested that this decision be appealed. Mr. Sebora explained that the individual
requesting the hearing was unable to be here this evening, and therefore asked that this item be
tabled until the next Council meeting.
Motion by Arndt, second by Christensen, to table this item to the July 8, 2014, City Council
meeting. Motion carried unanimously.
(e) DISCUSSION OF WAYFINDING SIGNAGE
Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that upon
completion of the Downtown Plan, an implementation item that was deemed a priority was the
creation of wayfinding signage to help motorists, pedestrians and bicyclists navigate to various
points of interest in Hutchinson. A subcommittee was formed to implement portions of the
Downtown Plan including wayfinding signage. The thought of the subcommittee was to have three
types of signage: larger "gateway" signs noting Downtown Hutchinson or something similar; kiosks
with maps and visitor information located in areas such as Gateway Park, Library Square and
possibly the Depot site; and "placard" signs that would point users to key locations in the Downtown
area. Mr. Jochum shared examples of each of these different types of signage. Mr. Jochum asked
for direction from the Council on how to proceed with this signage project.
The Council directed staff to obtain quotes for various signage options. Mr. Jochum will do so and
provide information back to the Council.
10. UNFINISHED BUSINESS
(a) CONSIDERATION OF ISSUING TAXICAB LICENSE TO NANCY ANGERHOFER
Marc Sebora, Interim City Administrator, explained that this item was tabled from the last Council
meeting in order for the Council to consider more information from the applicant. The Police Chief
had indicated that he was recommending denial of the application based on poor moral character
based on information gleaned from the applicant's background investigation. Mr. Sebora reviewed
some of the items that went into the police chief's recommendation.
Motion by Arndt, second by Cook, to deny the taxi cab license application.
Nancy Angerhofer, applicant, presented before the Council. Ms. Angerhofer explained that she has
taken care of her past wrongdoings and has addressed all penalties. Ms. Angerhofer explains that
she is doing well and operates a taxi business in the City of Alexandria, Minnesota. Ms.
Angerhofer's intentions are to relocate to Hutchinson to open a taxi business in Hutchinson, while
continuing to operate her business in Alexandria. Ms. Angerhofer spoke of various contracts she has
with Douglas County Social Services and nine group homes. Mayor Cook suggested staff
CITY COUNCIL MINUTES JUNE 24, 2014
contacting Ms. Angerhofer's references.
Council Member Arndt withdrew his motion.
Motion by Czmowski, second by Forcier, to table this item to July 8, 2014, to allow Ms. Angerhofer
an opportunity to provide references and staff a chance to contact them. In addition, the Council will
consider conditions to be placed on the license. Motion carried unanimously.
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF ESTABLISHING A REVISED PERSONNEL
POLICY — ADOPTING RESOLUTION NO. 14293
Brenda Ewing, Human Resources Director, presented before the Council. Ms. Ewing explained
that various laws were enacted in the 2014 legislative session that have affected the City's
personnel policy. Ms. Ewing reviewed the proposed revisions which include amendments to
sections of the EEO policy statement, sick leave, parental leave /family medical leave, light
duty /modified duty assignment, school conference leave, victim or witness leave,
elections /voting, rest periods /meal breaks /holidays and smoke -free policy.
Motion by Forcier, second by Czmowski, to approve Resolution No. 14293. Motion carried
unanimously.
(b) CONSIDERATION FOR APPROVAL OF VARIANCE TO PERMIT ALLOWABLE LOT
COVERAGE FROM 25% TO 50% AT 1260 7TH AVENUE NW AS REQUESTED BY
PARTNERS 3 OF HUTCHINSON, LLC WITH FAVORABLE SPLIT PLANNING
COMMISSION VOTE (ADOPT RESOLUTION NO. 14294)
Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that at the
Planning Commission meeting last week, the Planning Commission voted 4 to 1 to increase the
allowable lot coverage from 25% to 50% at 1260 7th Avenue NW. The DNR has asked that the
Council deny the request and keep the lot coverage at 25 %. The applicant has submitted plans
that indicate the lot coverage would be 43 %. The applicant has stated that the unique
circumstance of the lot is that other properties in the same plat area do not meet the 25% lot
coverage. The practical difficulty provided for the variance is that if a home /garage were to be
built to totally comply with requirements, the final project of the home would not fit into the
established neighborhood concept and would look out of character for the location.
Mr. Jochum explained the three -part test for proving a practical difficulty for granting a variance.
Doug Kephart, applicant, explained that the proposed home is being built slab on grade. The
reason for the oversized garage is to compensate for the lack of the basement. Mr. Kephart noted
that the shoreland lot coverage ordinance has been sparsely enforced. Mr. Kephart noted that he
built the home on the adjacent lot ten years ago and impervious surface requirements were never
mentioned. The design of the home should not be compromised, however the applicant is
willing to decrease the impervious surface coverage to 43% which is 3% less than the home next
to the lot. If the garage is over 1000 sq. ft., the applicant will need to come back to the Planning
Commission for a conditional use permit.
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CITY COUNCIL MINUTES JUNE 24, 2014
Motion by Forcier, second by Arndt, to approve the variance with 43% impervious surface lot
coverage. The Council felt that the home will fit into the neighborhood character. Motion
carried unanimously.
(c) CONSIDERATION FOR APPROVAL OF WORK ORDER AND APPLICATION FOR
GRANT FOR 2014 -2015 AIRPORT PROJECT
John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that the
work order before the Council is with Bolton & Menk, the City's airport engineer and is
contingent upon the City's receipt of a 2014 FAA and MnDOT grant. The work proposed is for
design and engineering for a rehabilitation project for the runway, taxiway and apron with
design /engineering being completed in 2014 and construction in 2015. The majority of the
project will be funded at 90% by the FAA, 10% by the City with a smaller portion of the apron
being funded by MnDOT and the City. The City's financial responsibility for the City will be
just under $10,000 with approximately $93,000 being included in the 2015 general obligation
improvement bonds for construction.
Motion by Forcier, second by Christensen, to approve work order #3 contingent on receipt of
FAA and MnDOT grant, direct staff to apply for grant and budget for project in 2015 GO
construction bond. Motion carried unanimously.
(d) CONSIDERATION FOR APPROVAL OF PROJECT AWARD FOR SOUTH GRADE ROAD
TRAIL AND PARKING LOT IMPROVEMENTS PROJECT (LETTING NO. 9, PROJECT NO.
14 -09)
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that staff is
requesting that bids be rejected in entirety due to the higher than estimated bids received. Mr.
Exner is recommending that bids be readvertised as an addendum to be included in the pavement
management project (Letting No. 3, Project No. 14 -03). Staff is proposing to advertise the
project with several alternate bids for specific streets. The base bid for the project would be for
Dale Street SW, Lynn Road SW, Hwy 15 Service Road, Michael Court, 5th Avenue SE former
RR crossing patch and Hutchinson Health parking lot. Alternate No. 1 would be for the South
Grade Road Trail with no parking lot. Alternate No. 2 would be for Freemont Avenue SE.
Alternate No. 3 would be for Century Avenue trail overlay. The objective of bidding the project
in this way is to solicit more favorable bids for all of the work. Hopefully by increasing the
project scope and allowing for late season construction, more cost - effective bids will be
received. Also, by breaking out the project with alternates, the Council will have a better
opportunity to determine what work should be funded this year.
Motion by Czmowski, second by Forcier, to reject all bids for Letting No. 9, Project No. 14 -09.
Motion carried unanimously.
Motion by Forcier, second by Czmowski, to approve revised Publication No. 8061. Motion
carried unanimously.
(e) DISCUSSION OF DRAFT ORDINANCE PERTAINING TO BREWERS
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CITY COUNCIL MINUTES JUNE 24, 2014
Marc Sebora, Interim City Administrator, presented before the Council. Mr. Sebora provided a
draft ordinance for discussion purposes pertaining to brewers, specific to brew pubs and
taprooms. Mr. Sebora reviewed sample ordinance language that regulates taprooms, small
brewer off - sales, as well as on -sale and off -sale brew pubs. Mr. Sebora explained that any type
of brewer must obtain a manufacturer's permit from the state. Upon receipt of that permit, a
manufacturer may then apply to obtain a brewer's license or a brew pub license. A brewer may
also apply to obtain a taproom license, which is for on -sale consumption of the malt liquor
brewed on premise. A brewer may also apply for a brewer off -sale license that allows for them
to sell their product for off -sale consumption in the form of growlers. A manufacturer, whom
also has a restaurant and on -sale intoxicating liquor license, may apply for a brew pub license,
which allows for consumption on the premise. A brew pub may also apply for an off -sale
license, which allows for consumption off -site. Mr. Sebora also noted that the Council will need
to consider if zoning requirements should be put in place for these types of licenses. Some
discussion was held regarding a brew on premise store which is a business open to private
individuals for them to brew their own beer and take home. No state license is required for this
type of activity, however the Council may want to address this in an ordinance.
Mayor Cook expressed that he feels it would be a good idea for the Planning Commission to
discuss this item and determine if breweries should be allowed in certain areas of the city.
Mayor Cook also noted that some type of language needs to be placed into the ordinance noting
that there is not a food requirement for taprooms.
Dan Jochum, Planning Director, mentioned that the City of Waconia has a new brewery opening
soon. Mr. Jochum also mentioned that the City of Victoria has had a brewery open for
approximately one year and there have been no issues. Mr. Jochum will have this item on the
July Planning Commission agenda for them to discuss.
Direction to staff from the Council to include in the ordinance is to allow taprooms with both
on -sale and off -sale; brew pubs with both on -sale and off -sale and to allow brew on premise
stores. The Council also noted that brewers should have the option to have on -sale or off -sale
but are not required to have both.
(f) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14300 — A RESOLUTION
ESTABLISHING A BICYCLE - PEDESTRIAN ADVISORY COMMITTEE
Marc Sebora, Interim City Administrator, introduced Michelle Breidenbach of the Bicycle
Alliance of Minnesota. Ms. Breidenbach explained that the City has completed a preliminary
application to be submitted to achieve the Bicycle Friendly Community designation. Ms.
Breidenbach noted that the Bicycle Alliance of Minnesota is reviewing the application and
assisting the City with completing more details on the application. Ms. Breidenbach explained
that there are five major areas that are considered in achieving the Bicycle Friendly Community
designation. They are in the areas of engineering, education, evaluation, enforcement and
encouragement must be met. In each area, at least 100 questions are asked specifically to those
areas on the Bicycle Friendly Community application. Ms. Breidenbach reviewed the areas of
the Alliance's assessment report that was completed on the City's current bicycle system, as well
as areas that could be improved on the application. The deadline for the application is August
14, 2014. The City has established a bicycle coordinator and with the action this evening, will
also be forming a Bicycle Pedestrian Advisory Committee.
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CITY COUNCIL MINUTES JUNE 24, 2014
Mr. Sebora mentioned that a revised Resolution was distributed for the Council to consider. The
Resolution establishes a Bicycle- Pedestrian Advisory Committee that will serve as an advisory
committee to the City Council and the PRCE Board. Mayor Cook suggested that the language
pertaining to the board adopting its own bylaws be removed, since other committees of the City
do not have its own bylaws.
Motion by Forcier, second by Christensen, to approve revised Resolution No. 14300, with the
removal of the bylaw language. Council Member Czmowski noted he will be abstaining from
this item. Motion carried unanimously.
Mayor Cook mentioned that the City will advertise for seats on the committee. If anyone is
interested, they should contact Administration.
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the
organization and Council and manage the logistics of the Council. May include monitoring reports, policy
development and governance
process items.)
(a) CITY OF HUTCHINSON FINANCIAL REPORT AND INVESTMENT REPORT FOR MAY 2014
(b) CITY OF HUTCHINSON LOCAL SALES TAX QUARTERLY UPDATE
(c) PLANNING /ZONINGBUILDING DEPARTMENT MONTHLY REPORT FOR MAY 2014
(d) PLANNING COMMISSION MINUTES FROM MAY 20, 2014
13. MISCELLANEOUS
Bill Arndt — Council Member Arndt asked that the Hutchinson sign on the north end be cleaned up
of weeds.
Marc Sebora — Mr. Sebora spoke of a detachment hearing that had been requested by Scott Exsted
who has requested that a parcel along Hwy 7 East be detached from the City limits. The
administrative law judge that heard the hearing ordered that a mediator be selected by the parties
to proceed.
Kent Exner - Mr. Exner spoke of the MNWarn program that assists other cities with natural
disaster reactions, such as the flooding rain event that was had last week. Mr. Exner also spoke of
the city's water infrastructure system and its inflow on large rain events. Mr. Exner spoke of the
City's seal coating project that is currently ongoing. Due to weather conditions, the project maybe
delayed.
Steve Cook - Mayor Cook mentioned that a meeting was held regarding the Luce Line Trail
project and the timeline. The project is going to be completed, however it has been suggested to
bid the project in mid - February in hopes of receiving the early, competitive bids.
Mayor Cook spoke of Hwy 212 improvement efforts and funding sources and the necessity of the
assistance of the legislators.
Mayor Cook spoke of the canoe and kayak rentals that are available at West River. Mayor Cook
asked that the word be spread.
Council Member Arndt commented on Les Kouba parkway and the need for grading
14. ADJOURN
N.
CITY COUNCIL MINUTES JUNE 24, 2014
Motion by Arndt, second by Forcier, to adjourn at 9:05 p.m. Motion carried unanimously.
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Surplus Property Resolution #14301
Department: Compost
LICENSE SECTION
Meeting Date: 7/8/2014
Application Complete N/A
Contact: Andy Kosek
Agenda Item Type:
Presenter: Andy Kosek
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OF AGENDA ITEM:
Creekside has a Maren Baler /Compactor that is no longer utilized, and has not been for some time. It was originally
acquired for the purpose of baling, or compacting, plastic bags that yardwaste was received in from the City of
Minneapolis contract from 2003 -2008. While the baler is no longer in use, it is in good working order and may be sold
at auction.
Staff is recommending adoption of the resolution. Upon approval, staff will be working with Fahey Sales to sell the
baler at auction. Proceeds from the sale will be credited to the Compost fund.
BOARD ACTION REQUESTED:
Approval of Resolution
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14301
RESOLUTION TO SELL AT AUCTION
SURPLUS PROPERTY
WHEREAS, the Hutchinson Compost Department has accumulated surplus property; and
WHEREAS, the Hutchinson City Code provides, pursuant to Section 91, Subdivision 3,
Paragraph C, for the sale at auction of surplus City property; and
WHEREAS, the Compost Department has determined that it is in possession of surplus property
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
That the following surplus City property be sold at auction and proceeds from the sale be
credited to the appropriate account:
1. Maren Baler /Compactor
Adopted by the City Council this 8t" day of July, 2014.
Steven W. Cook, Mayor
ATTEST:
Marc Sebora, City Administrator
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Resolution No. 14302 - Appointing Election Judges for Primary Election
Department: Administration
LICENSE SECTION
Meeting Date: 7/8/2014
Application Complete N/A
Contact: Melissa Starke
Agenda Item Type:
Presenter:
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OF AGENDA ITEM:
The State and City Primary Election is being held August 12, 2014, at the Hutchinson Recreation Center located at
900 Harrington Street. In accordance with State law, cities must appoint election judges for the Primary Election by
July 18, 2014. Attached is Resolution No. 14302 appointing 20 election judges to serve at the Primary Election.
BOARD ACTION REQUESTED:
Approve Resolution No. 14302.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14302
RESOLUTION DESIGNATING THE LOCATION OF POLLING PLACE FOR ALL CITY
PRECINCTS AND APPOINTING JUDGES FOR THE 2014 CITY OF HUTCHINSON AND
STATE PRIMARY ELECTION
WHEREAS, Chapter 204B, Section 204B.16, Subd. 1 and Section 20413.2 1, Subd. 2 of
the Laws of Minnesota states that the governing body of any municipality, by resolution adopted
prior to the giving of notice of the election, may designate the location of polling place of all
precincts (one, two, and three) and naming of judges for the City and School District Election.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON, MINNESOTA:
That the polling place to be used during the 2014 Primary and General Elections
for all precincts will be in the Recreation Center located at 900 Harrington Street
S.W., Hutchinson, Minnesota.
2. That the Election Judges for the Primary Election being held August 12, 2014, are
hereby appointed in accordance with the attached list.
The City Council also authorizes the City Administrator to make emergency
appointments of election judges to fill last- minute vacancies.
Adopted by the City Council this 8th day of July, 2014
Steven W. Cook, Mayor
ATTEST:
Marc A. Sebora, City Administrator
CITY OF HUTCHINSON AND STATE PRIMARY ELECTION 2014
LEANN ANDERSON
DIANE BOBIER
FRANKLIN BOLLER
JANET CONNER
GREGORY HANSON
ROXANNE JENSEN
CAROL M. JOHNSON
JANET KLOCKMANN
DARLEEN KNIGGE
VANESSA LAHR
MARK LEWANDOWSKI*
GLADYS PILGRIM
CATHERINE PRELLWITZ*
LINDA RUZICKA
DENNIS SCHROEDER*
PEARL SEALE
ROGER TIEDE
SANDY TRAXLER
SUZANNE E. WEGNER
WILLIAM WEGNER
*indicates head judge
HUTCHINSON CITY COUNCIL
ci=V�f�
Request for Board Action
79 M-W
Agenda Item: City /School Agreements
Department: PRCE
LICENSE SECTION
Meeting Date: 7/8/2014
Application Complete N/A
Contact: DOLF MOON
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OF AGENDA ITEM:
Every two years agreements for school use of city facilities and the joint grounds maintenance agreement are
approved. The School District will be approving the agreements at their July 14th Board meeting. The agreements are
attached for your review.
BOARD ACTION REQUESTED:
I recommend approving the agreements.
Fiscal Impact: $ 9,495.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
USE OF FACILITIES
HUTCHINSON SCHOOL DISTRICT
AND CITY OF HUTCHINSON
2014 -2016
Recreation Center
It shall be the policy of the School District and the City of Hutchinson to rent the Recreation Center Building at
a cost of $40 per hour and Burich Arena at $60 per hour for dry floor activities with the rentee providing a
minimum of one building supervisor.
Roberts Park/Linden Park (Softball)
Estimate 40 days of use, which includes 40 softball games — 10 "A" squad games, 10 "JV squad games, 10 "C"
squad games and 10 middle level games
As soon as weather permits, usually the first week in April, practice is moved outdoors to Linden and Roberts
Park. The above - mentioned 40 days does not account for any inclement weather cancellations.
It shall be the policy of the School District and the City of Hutchinson that the school district will rent
Roberts/Linden Park for $2,600 per softball season for the above - mentioned use. This cost is based on 40 days
X 6 fields. This includes material, labor and use of City equipment.
VMF Field (Baseball)
Use of Veteran's Memorial Field shall be $1,200 for the season, which includes games and practices.
General Guidelines
When use of facilities or cancellation is needed because of inclement weather, a contact must be made by noon
to the city's PRCE Director by the School Activities Director, and facilities can be used only upon approval of
the above - mentioned directors.
Renters shall always follow the approved time schedule.
Renters shall assist in setup for activities or for the next activities.
Renters shall leave the facilities in good condition.
The renter's supervisor of the activity must stay until all participants have left the building including emergency
situations.
2
LEASE AGREEMENT
HUTCHINSON SCHOOL DISTRICT
Burich Arena
THIS AGREEMENT, made this first day of July 2014 by the City of Hutchinson, a municipal corporation,
hereinafter called First Party, and the Independent School District No. 423 of McLeod County, hereinafter
called Second Party, WITNESSETH:
WHEREAS, the First Party has assumed the operation and maintenance of Burich Arena, through the guidance
and recommendation(s) of the Civic Arena Board;
WHEREAS, it is the desire of the Second Party to rent Burich Arena for programming to be conducted and
sponsored through its physical education program and /or extra - curricular programs;
NOW, THEREFORE, in consideration of the premises and the terms and covenants hereinafter set forth, the
parties hereby mutually agree as follows:
1. PREMISES: The First Party agrees to lease and hereby does lease, and the Second Party agrees
to take and hereby does take Burtch Arena, east rink and west rink.
2. TERMS OF LEASE: This lease shall be from the term of July 1, 2014 through June 30, 2016.
3. RENTAL PAYMENT AND GAME RECEIPTS: The Second Party agrees to pay the First Party
a rental payment for the premises as shown below:
2014 -15 2015 -16 TOTAL TOTAL
Practice Ice 225 hours $165 $170 $37,175 $38,250
20 Games Varsity /J.V. $700 $725 $14,000 $14,500
TOTAL $51,125 $52,750
Each yearly total amount will be paid on or before April 1st of 2015 and 2016 respectively. All
game admission receipts shall be the property and responsibility of the Second Party. Hockey
games in excess of 20 Varsity /J.V shall be billed at the agreed upon game rates.
4. DEFINITIONS
a. "Ice- time" - The period of time the ice is on the floor of the premises and utilized for
hockey games and /or practices.
b. "Non- Ice - Time" - The period of time no ice is on the floor and utilization is for sports
other than hockey, i.e., tennis, track, softball, soccer, baseball.
C. Exclusive use - The time the Second Party is in possession of the premises for "ice- time"
and "non- ice - time" use, without interference from the First and /or Second Party(s),
except for normal maintenance of the building.
5. USE OF FACILITIES: The First Party agrees to lease the premises for exclusive use at the
following designated times and activities.
3
a. The Second Party shall be allotted 225 hours of ice time per school year. In the event
more than 225 hours practice ice time is used, the Second Party shall be billed at the
agreed hourly rate.
b. All practice time(s) for Boys Squads and Girls Squads shall be scheduled as agreed upon
between the city's Facilities & Operations Manager and School Activities Director.
C. Game ice -time shall be set by schedule. All hockey games shall be Monday through
Saturday, excluding holidays. All regularly scheduled hockey games and dates are set
forth in a schedule and may be canceled and /or rescheduled only after mutual
consultation of the First Party and the Second Party, or their respective representatives.
d. In the event the facility is rendered unfit for hockey use due to fire or any other cause, the
Second Party's obligation for rent shall be adjusted on a pro -rata basis and the party of
the first part shall refund within 30 days after termination that portion of the rent covering
the period of non -use. If the damage cannot be repaired within 30 days, the Second Party
may exercise the option to terminate.
6. FIRST PARTY RESPONSIBLITIES:
a. To provide all utilities, including heat, light, water, sewer, refuse; maintain all ice - making
and cleaning equipment and machines; flooding the ice rinks; cleaning of the ice
surfaces; maintaining the parking lot; and the normal maintenance, repair and
replacement of dasherboards, goals and nets; and make all necessary structural
alterations, repairs and maintenance.
b. To provide janitor service for cleaning of the locker and shower area and cleaning of the
bleacher area, storage area and upper arena areas as needed.
C. To operate, maintain and receive revenues from all concessions and /or vending machines,
unless otherwise assigned in whole or part.
7. SECOND PARTY RESPONSIBILITIES:
a. To provide personnel and supplies for the sale and collection of admission tickets.
b. To provide for payment of any Minnesota sales tax for admission.
C. To provide towel and laundry service.
d. To designate personnel to supervise students at any time the building is being used by its
students under this agreement, and to designate one individual to be responsible for
key(s) for use of the building while in use by its students.
e. To be responsible for loss or theft of school and /or personnel property while stored or
otherwise within the premises.
f. To make all arrangements and /or payment for announcer(s), scoreboard operator(s),
referees and supervisory personnel.
g. To designate the coach or supervisor for seeing all pieces of equipment and supplies of
the school and players are picked up and properly stored in the areas and cabinets, as
provided by the First Party, and to see that all students are out of the building by one -half
(1/2) hour after close of practice or game.
8. RULES AND REGULATIONS:
The rules and regulations of Independent School District No. 423 pertaining to student conduct
shall be in effect during all times this building is used by the school. Additional policies
governing the conduct of students may be developed as needed by Burtch Arena and the school
administration. The policies, rules and regulations shall be enforced by school personnel as
assigned by the school administration and the city personnel as assigned by the city's Facilities
& Operations Manager.
9. INSURANCE:
The First Party agrees to pay a sum equal to the actual expense for bodily injury and property
damage insurance.
10. INDEMNIFICATIONS:
The Second Party agrees to save harmless, protect and indemnify the First Party from any and all
claims, not fully covered by Section 9 Insurance, of every kind and nature whatsoever arising out
of the personal injury or property damage on the leased premises while it is under control of and
being used by the party of the second part. Each party agrees to name the other as an "additional
insured party" in liability insurance policies.
11. SUCCESSORS AND ASSIGNS:
All provisions of the lease, herein stated, are binding upon the successors or assigns of the
respective parties.
IN WITNESS WHEREOF, the parties have signed this agreement to be effective the day and year above
written.
In presence of: CITY OF HUTCHINSON
BY
Mayor
BY
City Administrator
INDEPENDENT SCHOOL
DISTRICT NO. 423
BY
Chairman
BY
Clerk
AN AGREEMENT BETWEEN THE CITY OF HUTCHINSON,
MINNESOTA AND HUTCHINSON INDEPENDENT SCHOOL DISTRICT
#423 RELATING TO THE ESTABLISHMENT AND OPERATION OF A
JOINTLY SPONSORED GROUNDS MAINTENANCE PROGRAM
THIS AGREMENT entered into this 1st day of July, 2014, between the CITY OF
HUTCHINSON, A MINNESOTA MUNICIPAL CORPORATION ( "City ") and
INDEPENDENT SCHOOL DISTRICT NO. 423, MCLEOD COUNTY, MINNESOTA, A
MINNESOTA MUTUAL COPORATION ( "School District ").
WHEREAS, the School District is organized for the purpose of providing public school
education and does provide extra curricular activities for which it maintains expenses;
playgrounds, ball fields and practice facilities and has adjacent to its buildings, parking areas and
sidewalks that it maintains; and
WHEREAS, the City is authorized to and does provide and maintain parks, recreation
areas, parking areas and sidewalks adjacent to the building that it owns; and
WHEREAS, the School District and the City (collectively called the "Sponsors ") within
their respective powers, recognizing that through economies of scale there will be cost savings to
both the City and School District through a joint agreement to maintain recreation areas and they
desire to cooperate in the establishment of operation of a Joint Grounds Maintenance Program.
NOW, THEREFORE, the Sponsors hereby agree with each other as follows:
PURPOSE OF AGREEMENT:
The Sponsors shall severally, jointly and cooperatively, pursuant to the broad authority
contained in Minnesota Statute §471.59 and other applicable statutes and their respective express
and implied powers, establish and operate a Joint Grounds Maintenance Program.
The term Joint Grounds Maintenance Program is defined, for the purposes hereof to mean
the following:
A program of shared equipment, materials and labor between the Sponsors to more
effectively and cost efficiently maintain the parks and recreation areas of each of the
Sponsors and the parking areas and sidewalks adjacent to buildings owned by the
respective Sponsors.
2. To plan and establish a Grounds Maintenance Program for the green areas of the
Sponsors to implement a program mowing; fertilization; herbicide /pesticide
treatment; tree pruning; watering; aeration /top dressing; stripping /demarcation of lots
and fields; and sign installation. (Parking lot paint by District)
3. To plan and establish a Program for snow and ice removal from the parking lots and
sidewalks adjacent to the buildings of the Sponsors and to establish a schedule or time
table for such snow and ice removal. (Snow hauling by District)
4. To plan and establish a Maintenance Program of the athletic fields and playgrounds
of the Sponsors, including tennis courts, baseball /softball fields, and soccer /football
fields, which are the real property of the respective Sponsors. (Playground
replacement parts by District)
5. Real property, equipment, supplies and employees furnished by either party hereto
shall remain the property and /or employees of the party so furnishing them, except
that nothing herein shall be construed as to prohibit the purchase of grounds
maintenance supplies or equipment with the use of joint funds, if so agreed by the
parties.
LIABILITY INSURANCE:
Each sponsor shall maintain public liability insurance coverage upon its public resources,
including its land, buildings, machinery and employees in an amount at least as great as any
statutorily imposed exposure. Employees of, and machinery and materials owned by the
respective sponsors shall be deemed to remain the employee and resource of that Sponsor for
insurance and liability purposes. The Sponsors agree to obtain a separate liability insurance
policy to insure the Joint Grounds Maintenance Program, if necessary.
SUPERVISION OF PROGRAM:
All activities of the grounds Maintenance Program shall be under the direct supervision
of the Superintendent of Schools and the City Administrator.
LENGTH OF AGREEMENT AND WITHDRAWL:
This Agreement shall remain in force and effect for a period of two (2) years from July 1,
2014 thru June 30, 2016. However, this Agreement may be terminated by either party hereto by
written notice to the other party with at least one (1) year notice prior to the date of desired
termination.
CONSIDERATION:
The School District agrees to provide a cash payment to the City of Hutchinson in the
amount of $74,000.00 annually for the term of this Agreement in consideration for the ground
program services identified within the Agreement and provided by the City of Hutchinson.
This consideration shall be reviewed annually as part of the budget development process.
2
ACCOUNTING:
Each party to this Agreement agrees to make all financial documents available for
inspection by the other, if requested, with a three (3) day written notice.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be
executed by the respective duly authorized officers of the City Council of Hutchinson, Minnesota
and School Board of Independent School District No. 423.
INDEPENDENT SCHOOL DISTRICT NO. 423 CITY OF HUTCHINSON
McLeod County, Minnesota McLeod County, Minnesota
School Board Chairperson
Superintendent of Schools
Attest:
School Board Clerk
Mayor
City Administrator
Finance Manager
Dated: Dated:
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Approval of Grant Amendment #1 - MnDOT Aeronautics
Department: PW /Eng
LICENSE SECTION
Meeting Date: 7/8/2014
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OF AGENDA ITEM:
To reflect recent funding changes approved by MnDOT Aeronautics, the attached amendment to the 2014 -2015
Maintenance & Operations Agreement was forwarded to the City.
Staff recommends executing this grant amendment, which will result is an increase in revenue to the Airport of 10 %,
or $2,293.70.
$22,937.00 - original 2014 -2015 grant agreement amount
$25,230.70 - amended grant
$ 2,293.70 - increase in grant
BOARD ACTION REQUESTED:
Approve grant amendment #1
Fiscal Impact: -$2,293.70 Funding Source: Airport Operating
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Rev. 6114 MnDOT Agreement No. 03888
AMENDMENT # 1 TO MnDOT GRANT AGREEMENT #03$$8
This Amendment is by and between the state of Minnesota, through its Commissioner of Transportation
C'State "), and the City of Hutchinson ("Recipient ").
Recitals
1. The State has an agreement with the Recipient identified as MnDOT Agreement Number 03888
( "Original Agreement "), to provide for Airport Maintenance and Operation.
2. The agreement is being amended to allow an additional payment of 10% to the approved total
amount paid by the Minnesota Department of Transportation for State Fiscal Year 2014. In May 2014
the Minnesota Legislature appropriated additional funding, and this amendment adds additional
funding. Funding and payments for State Fiscal Year 2015 will remain as stated in the orizinal grant
agreement.
3 The State and the Recipient are willing to amend the Original Agreement as stated below.
Agreement Amendment
In this Amendment deleted agreement terms will be stand the added agreement terms will be
underlined.
REVISION 1. Article 6. is amended as follows:
6. The State will reimburse the Recipient for 24 75% of the eligible maintenance and operation costs not
reimbursed by any other source, not to exceed $22.937--W $25,230.70 of State aid for eaeh State fiscal year
2014. The State will reimburse the Recipient for 213 of the eligible maintenance and operation costs not
reimbursed by any other source, not to exceed $22,937.00 of State aid for State fiscal year 2015. If
applicable, this base amount already includes the deduct for paint striping.
The terms of the Original Contract are expressly reaffirmed and are incorporated by reference. Except as
amended herein, the terms and conditions of the Original Contract and all previous amendments remain in full
force and effect.
711E Bit LANCE OF THIS FA GE HAS BEE 1"NT'ENTIONALL P LEFT BLAND
Page 1 of 2
State Encumbrance Verification
Individual certifies that funds have been encumbered as required by Minn. Stat. §§ 16A.15 and 16C.05.
a
Date:
SWIFT Purchase Order No:
Recipient
Recipient certifies that the appropriate person(s) have executed the Agreement on behalf of the Recipient as required by applicable
resolutions, charter provisions or ordinances.
By:
Title:
Date:
By.
Title:
Date:
Commissioner, Minnesota Department of Transportation
By:
Director, Office of Aeronautics
Date:
MnDOT Contract Management
as to form & execution
M
Date:
Page 2 of 2
RESOLUTION NO. 14303
AUTHORIZATION TO EXECUTE
MINNESOTA DEPARTMENT OF TRANSPORTATION
GRANT AGREEMENT FOR AIRPORT MAINTENANCE AND OPERATION
AMENDMENT NO. 1
It is resolved by the City of Hutchinson as follows:
1. That the State of Minnesota Agreement No. 03888 "Grant Agreement for Airport
Maintenance and Operation ", Amendment No. 1 at the Hutchinson Municipal Airport is
accepted.
2. That the Mayor and City Administrator are authorized to execute this Agreement and any
amendments on behalf of the City of Hutchinson.
Adopted by the Hutchinson City Council on this 8th day of July, 2014.
Mayor, Steven W. Cook
City Administrator, Marc A. Sebora
CERTIFICATION
STATE OF MINNESOTA
COUNTY OF MCLEOD
I certify that the above Resolution is a true and correct copy of the Resolution adopted by the
City of Hutchinson at an authorized meeting on the 8th day of July, 2014, as shown by the minutes of
the meeting in my possession.
Signature:
CORPORATE SEAL
City Administrator, Marc A. Sebora
Notary Public
My Commission Expires:
°*`'xES 0r.1 Minnesota Department of Transportation
Office of Aeronautics
MS410
OF: 222 East Plato Blvd.
Saint Paul, MN 55107
.tune 17, 2014
Subject: Amendment to Grant Agreement for Airport Maintenance and Operation
State Fiscal Year (SFY) 2014 Only
Dear Airport Sponsor:
I am pleased to inform you that the Minnesota Department Transportation, Office of
Aeronautics, recently received an additional $4 million in spending authority from the State
Legislature. The Legislative authorization spreads this funding over state fiscal years
(SFYs) 2014 and 2015. For the current state fiscal year (SFY 2014), the allotment is for an
additional $1 million. These dollars will be used to increase the state share for grants
awarded for airport development projects, and the maintenance and operations grant
program.
Amendments for Airport Maintenance and Operation grants will be offered to Airport
Sponsors if the amendment will result in a financial benefit to the Airport Sponsor of at
least $500.00.
As a result, you are being offered an amendment. The amendment is enclosed. Please
return the three copies with original signatures to Jenny Bahneman of our office. A new
resolution is not needed as long as the same designees sign the amendment as
authorized by the original grant resolution. if you are unsure who those designees are,
please contact Jenny at (651) 234 -7240 or jenny. bahneman state. mn.us, and she will
assist you.
At this time, it is our intention to review the Airport Maintenance and Operation Grant
program beginning with SFY 2015 (July 1, 2014). For that reason, we are only amending
SFY 2014 now. After our review, we will amend the grant for SFY 2015 as necessary.
We are pleased that we can provide this opportunity to reduce local share costs to our 135
state funded airports. If you need additional information regarding the changes for
Maintenance and Operation grants for SFY 2014, please contact Jenny as listed above.
Sincerely,
Cassandra Isackson, P.E.
Director, Office of Aeronautics
Enclosure
An Equal Opportunity Employer
G 0 0;'
Jenny Bahneman, Grants Specialist
(M & 0 Grant Amendments)
MnDOT, Office of Aeronautics
222 East Plato Boulevard
Saint Paul, MN 55107 -1618
0 0 O O 0
Funding Date Increase for State Airports
June 10, 2014
Increase will benefit Airports with open STATE AND
FEDERAL GRANTS issued in the STATE FISCAL YEAR 2014
STATE GRANT, STATE SHARE PERCENTAGE
PROJECT TYPE
General
Revenue Generating (except
Fuel Systems)
NPIAS
New State Share
NOWNPIAS
0
Existing
New
Existing
New
90
70
80
80
50
80
50
90
FBO
50
80
50
90
Fuel Systems including Fuel
Trucks
50
60
50
60
Equipment
2/3
80
X13
80
M & O
2/3
75
2/3
75
FEDERAL GRANT, STATE SHARE PERCENTAGE
PROJECT TYPE
Existing State Share
New State Share
General with 90% Federal
Participation
0
5
General with 95% Federal
Participation
0
2.5
Equipment
0
5
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Approval of Project Change Orders & Supplemental Agreements
Department: PW /Eng
LICENSE SECTION
Meeting Date: 7/8/2014
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OF AGENDA ITEM:
As construction has proceeded on the below listed projects there has been additional work, project scope revisions,
and /or construction completion date changes. The items specified below have been identified and deemed necessary
to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders
and /or Supplemental Agreements are proposed as noted:
o Supplemental Agreement No. 31- Letting No. 2 /Project No. 14 -02 - Lynn Rd SW from Washington Ave W to Clinton
Ave SW - This Supplemental Agreement addresses changes to necessary material testing requirements and results
in no increase to the contract amount.
BOARD ACTION REQUESTED:
Approval of Change Orders and Supplemental Agreements
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
STATE AID FOR LOCAL TRANSPORTATION
SUPPLEMENTAL AGREEMENT
City /County of City of Hutchinson
Supplemental Agreement No. 1
FEDERAL PROJECT NO.
STATE PROJECT NO.
LOCAL PROJECT NO.
CONTRACT NO.
SAP 133 - 101 -003
L2P14 -02
L2P14 -02
CONTRACTOR NAME AND ADDRESS
LOCATION OF WORK
Wm Mueller & Sons, Inc.
Lynn Rd SW from Washington Ave W to Clinton Ave SW
831 Park Avenue, P O Box 247
TOTAL SUPPLEMENTAL AGREEMENT AMOUNT
Hamburg, MN 55339
$0.00
This Contract is between the Local Government Entity and Contractor as follows:
WHEREAS: This contract provides for, among other things, improvement of Lynn Road SE from Washington Avenue West to Clinton
Avenue SW by construction of curb and gutter, drain tile installation, bituminous /concrete surfacing, storm water /drainage, water
distribution, street lighting, sidewalk, landscaping, restoration and appurtenances; and
WHEREAS: Document 0820, Section 2600.3 Trench Excavation and Backfill /Surface Restoration provided that Trench Backfill Type "B"
is required 95% of specified density from the pipe engagement zone to 3' below finished surface; and
WHEREAS: Due to the fact the 2005 MnDOT Specifications apply to this project, Section 0809 MnDOT -SALT Schedule of Materials
Control - Local Government Agency - 2014 should be changed to the 2013 version; and
WHEREA: The Engineer has recommended that the specified density for trench excavation be tested by Nuclear Testing Method; and
WHEREAS: The Engineer has also recommended that Section 0809 MnDOT SALT Schedule of Materials Control - Local Government
Agency - 2014 be changed to the 2013 version.
NOW. THEREFORE. IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD THAT:
1. The testing of specified density for Utility Trench Backfill shall be accompanied by Nuclear Testing.
2. Section 0809 MnDOT SALT Schedule of Materials Control - Local Government Agency 2014 is hereby changed to the 2013 version.
3. There will be no change in contract unit prices as a result of this agreement.
4. The contract time will not be affected as a result of this agreement except as may be provided by MnDOT Specification 1806.
5. The Contractor will not make claim of any kind or character whatsoever for any other costs or expenses which he may have incurred or
which he may hereafter incur in performing the work and furnishing the materials required by this Agreement.
COST BREAKDOWN
There are no items associated with this Supplemental Agreement.
Funding category is required for federal projects.
Approved By Project Engineer: Kent Exner Approved By Contractor: Wm Mueller & Sons, Inc.
Approved by Hutchinson City Council 07/08/2014.
Signed Signed
Date: 07/08/2014 Phone: (320) 234 -4212 Date: Phone: (952) 467 -2720
Original to Project Engineer; Copy to Contractor
Once contract has been fully executed, forward a copy to DSAE for funding review:
The State of Minnesota is not a participant in this contract; signing by the District State Aid Engineer is for FUNDING
PURPOSES ONLY. Reviewed for compliance with State and Federal Aid Rules /Policy. Eligibility does not guarantee funds
will be available.
This project is eligible for: Federal Funding State Aid Funding Local funds
District State Aid Engineer: Date:
July 1, 2014
Dear City Council Members,
Julie Jensen recently completed serving her second full term on the Police Civil Service Commission. I
would like to appoint Jo Piehl to fill that vacancy with a term to May 2017.
Jo grew up in Hutchinson and has been involved in the community in a variety of ways including helping
to organize the Learning Hutch, the first pre - school in Hutchinson, and serving on its board for many
years. Jo has also volunteered with the American Red Cross and served as the McLeod County
Chairperson. Jo has been very involved at Bethlehem United Methodist Church and holds a lifetime
membership with the Hutchinson Health Auxiliary where she volunteers monthly at the coffee shop.
Jo worked as Enrollment Coordinator in the adult division at Crown College for 6 years. After that she
returned to Hutchinson and was hired as the Executive Director of McLeod Alliance for Victims of
Domestic Violence, a position she held for seven years before she retired in 2012.
Jo's experience working with the Hutchinson Police Department, managing staff and overseeing HR
issues will be a good fit on the Police Commission and Chief Hatten supports Jo's selection. I ask for
your approval.
Sincerely, Mayor Steve Cook
Check Number
CITY OF HUTCHINSON
Check Register - Council Check Register -All
Check Issue Dates: 6/25/2014 - 7/8/2014
7/1/2014
Check Issue Date
Amount Vendor
Account Description
181516
7/8/2014
912.50 3D SPECIALTIES
Safety Supplies
181517
7/8/2014
2,875.00 A & K REPAIR
Equipment Parts
181518
7/8/2014
455.00 AARP
Other Professional Services
181519
7/8/2014
1,166.98 ACE HARDWARE
Repair & Maintenance Supplies
181520
7/8/2014
2,762.95 ADVANTAGE PLUMBING & HEATING INC
Buildings & Structures
181521
7/8/2014
437.37 AEM MECHANICAL SERVICES INC
Contractual R &M
181522
7/8/2014
127.62 AMERICAN BOTTLING CO
Cost of Sales - Miscellaneous
181523
7/8/2014
465.00 AMERICAN PLANNING ASSN
Dues & Subscriptions
181524
7/8/2014
73.64 AMERIPRIDE SERVICES
Contractual R &M
181525
7/8/2014
355.30 ARCTIC GLACIER USA INC.
Cost of Sales - Miscellaneous
181526
7/8/2014
373.89 ARNOLD'S OF GLENCOE INC
Automotive R &M
181527
7/8/2014
737.50 ARTISAN BEER COMPANY
Cost of Sales - Beer
181528
7/8/2014
1,988.18 ASSURANT EMPLOYEE BENEFITS
Employee Life Insurance
181529
7/8/2014
37.98 AUTO VALUE - GLENCOE
Equipment Parts
181530
7/8/2014
11,612.81 AUTOMATIC SYSTEMS CO
Equipment Parts
181531
7/8/2014
970.00 B & C PLUMBING & HEATING INC
Contractual R &M
181532
7/8/2014
2,000.00 BAD RIVER ARTWORKS
Artist Honorarium
181533
7/8/2014
200.00 BAHE, MICHAEL
Travel /Conference Expense
181534
7/8/2014
19,894.77 BEACON BANK
TIF Repayment
181535
7/8/2014
330.90 BERNICK'S
Cost of Sales - Miscellaneous
181536
7/8/2014
10,944.00 BOLTON & MENK INC.
Other Professional Services
181537
7/8/2014
2,250.00 BOND TRUST SERVICES CORPORATION
Fiscal Agents' Fees
181538
7/8/2014
135.00 BRAUN INTERTEC CORP
Other Professional Services
181539
7/8/2014
2,541.21 BUSHMAN, RAQUEL
Operating Supplies
181540
7/8/2014
1,283.34 BUSINESSWARE SOLUTIONS
Due from HRA
181541
7/8/2014
10,926.00 C & C CONTRACTING
Contractual R &M
181542
7/8/2014
41,417.60 C & L DISTRIBUTING
Cost of Sales - Liquor
181543
7/8/2014
377.46 CALIFORNIA CONTRACTORS SUPPLIES
Operating Supplies
181544
7/8/2014
1,000.00 CARLETON, LANCE
Artist Honorarium
181545
7/8/2014
1,665.42 CENTRAL HYDRAULICS
Automotive R &M
181546
7/8/2014
4,549.58 CHEMISOLV CORP
Chemicals & Chemical Products
181547
7/8/2014
170.00 CLEAN CUT LAWN CARE
Other Professional Services
181548
7/8/2014
80.00 CM SERVICES LLC
Other Professional Services
181549
7/8/2014
485.07 CREEKSIDE SOILS
Operating Supplies
181551
7/8/2014
4,288.00 CROW RIVER OFFICIALS ASSN
Other Professional Services
181552
7/8/2014
244.05 CROW RIVER PRESS INC
Printing & Publishing
181553
7/8/2014
766.50 CROW RIVER WINERY
Cost of Sales - Wine
181554
7/8/2014
74,100.00 CXT INC
Buildings & Structures
181555
7/8/2014
8,339.10 DAY DISTRIBUTING
Cost of Sales - Wine
181556
7/8/2014
446.00 DIMLER, KYLE
Travel /Conference Expense
181557
7/8/2014
1,292.14 DPC INDUSTRIES INC
Chemicals & Chemical Products
181558
7/8/2014
1,363.14 DROP -N -GO SHIPPING INC
Printing & Publishing
181559
7/8/2014
231.79 DYNA SYSTEMS
Repair & Maintenance Supplies
181560
7/8/2014
379.91 E2 ELECTRICAL SERVICES INC
Equipment Parts
181561
7/8/2014
11,388.41 EARTHLY DELIGHTS LTD
TIF Repayment
181562
7/8/2014
137.87 ECOLAB PEST ELIMINATION
Contractual R &M
181563
7/8/2014
1,000.00 ELECTRICFUSION.COM LLC
Artist Honorarium
181564
7/8/2014
192.00 ELECTRO WATCHMAN
Contractual R &M
181565
7/8/2014
1,101.79 ENGINEERED SALES CO
Other Professional Services
181566
7/8/2014
307.10 EPIC PRODUCTS INC
Cost of Sales - Miscellaneous
181567
7/8/2014
100.00 EXCELSIOR HOMES INC
Contractual R &M
181568
7/8/2014
180.19 FASTENAL COMPANY
Repair & Maintenance Supplies
181569
7/8/2014
244.18 FINANCE & COMMERCE
Advertising
181570
7/8/2014
252.60 FIRST CHOICE FOOD & BEVERAGE SOLUTIONS
Operating Supplies
181571
7/8/2014
125.41 FISHER SCIENTIFIC
Operating Supplies
181572
7/8/2014
1,326.45 FORMS & SYSTEMS
Printing & Publishing
181573
7/8/2014
112.87 FREMONT INDUSTRIES INC
Chemicals & Chemical Products
181574
7/8/2014
128.14 G & K SERVICES
Operating Supplies
181575
7/8/2014
659.31 GAMETIME
Repair & Maintenance Supplies
181576
7/8/2014
5,720.00 GOODPOINTE TECHNOLOGY
Other Professional Services
181577
7/8/2014
3,762.66 GREEN EARTH LAWN CARE INC
Contractual R &M
181578
7/8/2014
1,553.19 GURSTEL STALOCK & CHARGO PA
Garnishments
181579
7/8/2014
12,888.90 HACH COMPANY
Chemicals & Chemical Products
181580
7/8/2014
134.28 HALI -BRITE INC
Operating Supplies
181581
7/8/2014
86.00 HANSEN GRAVEL
Buildings & Structures
181582
7/8/2014
1,690.00 HANSON & VASEK CONSTRUCTION
Contractual R &M
181583
7/8/2014
409.81 HARPER BROOMS
Repair & Maintenance Supplies
181584
7/8/2014
5,715.49 HAWKINS INC
Chemicals & Chemical Products
181585
7/8/2014
34.00 HELLER, SARAH
Recreation Activity Fees
181586
7/8/2014
259.00 HENDRICKSON & SONS PLUMBING LLC
Contractual R &M
181587
7/8/2014
1,249.39 HEWLETT - PACKARD CO
Due from Utilities
181588
7/8/2014
629.40 HILLYARD / HUTCHINSON
Cleaning Supplies
181589
7/8/2014
7,889.50 HJERPE CONTRACTING
Contractual R &M
181590
7/8/2014
1,000.00 HOY, HEIDI J.
Artist Honorarium
181591
7/8/2014
2,850.00 HRA
Admin /Loan Fees
181592
7/8/2014
1,512.28 HUTCHFIELD SERVICES INC
Contractual R &M
181593
7/8/2014
850.00 HUTCHINSON CENTER FOR THE ARTS
Advertising
181594
7/8/2014
906.00 HUTCHINSON HEALTH
Other Professional Services
181595
7/8/2014
235.64 HUTCHINSON WHOLESALE
Repair & Maintenance Supplies
181596
7/8/2014
790.34 HUTCHINSON, CITY OF
Machinery & Equipment
181597
7/8/2014
5,000.00 HUTCHINSON, CITY OF
ATM Replenishment
181598
7/8/2014
1,200.00 I.M.S. SHARPENING SERVICE
Contractual R &M
181599
7/8/2014
574.39 ITASCA GREENHOUSE INC
Operating Supplies
181600
7/8/2014
736.49 JACK'S UNIFORMS & EQUIPMENT
Uniforms & Personal Equip
181601
7/8/2014
51.25 JACOBSEN, SEPTEMBER
Cleaning Supplies
181602
7/8/2014
13,855.58 JEFF MEEHAN SALES INC.
Accrued Payable - Commissions
181603
7/8/2014
165.00 JIM'S GARDEN SERVICE
Other Professional Services
181604
7/8/2014
1,110.00 A TAYLOR DIST OF MN
Cost of Sales - Beer
181605
7/8/2014
200.00 JLR GARAGE DOOR SERVICE
Contractual R &M
181606
7/8/2014
28,348.85 JOHNSON BROTHERS LIQUOR CO.
Cost of Sales - Liquor
181607
7/8/2014
200.00 JORDAHL, JIM
Operating Supplies
181608
7/8/2014
20,051.82 JUUL CONTRACTING CO
Contractual R &M
181609
7/8/2014
400.00 KAHL, DENNIS
Other Professional Services
181610
7/8/2014
1,945.35 KNIFE RIVER
Improv other than Buildings
181611
7/8/2014
3,496.30 L & P SUPPLY CO
Equipment Parts
181612
7/8/2014
2,112.00 LANDSCAPE CONCEPTS INC
Improv other than Buildings
181613
7/8/2014
258.62 LANO EQUIPMENT INC
Automotive R &M
181614
7/8/2014
49.50 LANO EQUIPMENT OF NORWOOD
Automotive R &M
181615
7/8/2014
165.00 LEXISNEXIS
Other Professional Services
181616
7/8/2014
21,904.95 LOCHER BROTHERS INC
Cost of Sales - Beer
181617
7/8/2014
120.00 LUECK, CASSANDRA
Recreation Activity Fees
181618
7/8/2014
65.00 MCKAY CONSTRUCTION
Operating Supplies
181619
7/8/2014
1,208.00 MCLEOD COUNTY SOLID WASTE MANAGEMENT
Inventory - Process Material
181620
7/8/2014
104,297.94 MEDICA
Employee Health Insurance
181621
7/8/2014
333.16 MEHR, BRIAN
Safety Supplies
181622
7/8/2014
582.31 MENARDS HUTCHINSON
Repair & Maintenance Supplies
181623
7/8/2014
30.53 MERKINS, MANDY
Overpayment Refund
181624
7/8/2014
720.12 MINI BIFF
Operating Supplies
181625
7/8/2014
486.00 MINNESOTA ELEVATOR INC
Contractual R &M
181626
7/8/2014
602.00 MINNESOTA VALLEY TESTING LAB
Other Professional Services
181627
7/8/2014
4,578.05 MMC
Contractual R &M
181628
7/8/2014
61.18 NAPA AUTO PARTS
Automotive R &M
181629
7/8/2014
905.00 NBS CALIBRATIONS
Other Professional Services
181630
7/8/2014
1,000.00 NICHOLAS LEGEROS INC.
Artist Honorarium
181631
7/8/2014
279.75 NORTH CENTRAL LABORATORIES
Small Tools & Minor Equipment
181632
7/8/2014
286.22 NUSS TRUCK & EQUIPMENT
Automotive R &M
181633
7/8/2014
4,665.13 NU- TELECOM
Phone Services
181634
7/8/2014
54.89 OFFICE DEPOT
Office Supplies
181635
7/8/2014
100.71 OFFICE OF MN IT SERVICES
Phone Services
181636
7/8/2014
293.00 O'REILLYAUTO PARTS
Automotive R &M
181637
7/8/2014
21.99 PALUBESKIE, AMANDA
Uniforms & Personal Equip
181638
7/8/2014
1,080.00 PAULSON & CLARK
Other Professional Services
181639
7/8/2014
2,527.37 PAUSTIS & SONS WINE CO
Cost of Sales - Wine
181640
7/8/2014
159.60 PERFECTION PACKAGING INC
Concession Supplies
181641
7/8/2014
23,772.90 PHILLIPS WINE & SPIRITS
Cost of Sales - Wine
181642
7/8/2014
1,600.00 POSTMASTER
Postage
181643
7/8/2014
80.53 PRIEVE LANDSCAPING & LAWN CARE
Contractual R &M
181644
7/8/2014
8,579.55 PRIMROSE OIL CO
Motor Fuels & Lubricants
181645
7/8/2014
12,171.96 PRINCE OF PEACE SENIOR APT INC
TIF Repayment
181646
7/8/2014
5,369.00 PROFESSIONAL WATER TECHNOLOGIES INC
Chemicals & Chemical Products
181647
7/8/2014
35.59 PROMAXX TRUCK PARTS
Equipment Parts
181648
7/8/2014
143,355.75 R & R EXCAVATING
Improv other than Buildings
181649
7/8/2014
1,410.75 R.J.L. TRANSFER
Freight
181650
7/8/2014
2,856.50 RBSCOTT EQUIPMENT
Small Tools & Minor Equipment
181651
7/8/2014
295.00 REGIONAL CARRIERS INC
Freight - Bagged
181652
7/8/2014
11,099.87 REINER ENTERPRISES INC
Freight - Bulk
181653
7/8/2014
50.00 REINER, SHERRI
Recreation Activity Fees
181654
7/8/2014
146.43 RELIABLE OFFICE SUPPLIES
Office Supplies
181655
7/8/2014
260.54 ROYAL TIRE
Automotive R &M
181656
7/8/2014
1,600.71 SAM'S CLUB
Concession Supplies
181657
7/8/2014
5,500.00 SAVATREE
Contractual R &M
181658
7/8/2014
17,400.00 SCHIMMEL CONSTRUCTION & DALE BAKER
HRA Loan
181659
7/8/2014
2,534.31 SEH
Other Professional Services
181660
7/8/2014
47.94 SHRED -IT USA INC- MINNEAPOLIS
Contractual R &M
181661
7/8/2014
60.26 SIMONSON LUMBER CO
Repair & Maintenance Supplies
181662
7/8/2014
6,946.55 SKROVE, KRIS AND THERESA
HRA Loan
181663
7/8/2014
12,791.68 SOUTHERN WINE & SPIRITS OF MN
Cost of Sales - Wine
181664
7/8/2014
734.16 SOVEREIGN ESTATE WINE
Cost of Sales - Wine
181665
7/8/2014
6,769.03 SPARTAN STAFFING
Other Professional Services
181666
7/8/2014
24.00 SR. ADVISORY BOARD
Other Professional Services
181667
7/8/2014
19.00 STADICK, DENEAL
Recreation Activity Fees
181668
7/8/2014
1,214.88 STAPLES ADVANTAGE
Office Supplies
181669
7/8/2014
86.45 STAR TRIBUNE
Dues & Subscriptions
181670
7/8/2014
316,825.00 STEVENS ENGINEERS INC
Machinery & Equipment
181671
7/8/2014
1,845.00 STREICH TRUCKING
Freight - Bulk
181672
7/8/2014
172.30 TARGET
Operating Supplies
181673
7/8/2014
104.99 TELECKY, MATT
Uniforms & Personal Equip
181674
7/8/2014
781.00 TESSMAN COMPANY
Chemicals & Chemical Products
181675
7/8/2014
855.18 TITAN MACHINERY
Equipment Parts
181676
7/8/2014
290.08 TOTAL FIRE PROTECTION
Safety Supplies
181677
7/8/2014
52,440.60 TREBELHORN & ASSOC
Motor Fuels & Lubricants
181678
7/8/2014
82.50 TRUE FABRICATIONS
Cost of Sales - Miscellaneous
181679
7/8/2014
678.65 TWO WAY COMMUNICATIONS INC
Phone Services
181680
7/8/2014
89.10 UNIFORMS UNLIMITED
Uniforms & Personal Equip
181681
7/8/2014
950.00 UNITED HARDWARE DISTRIBUTING CO
Booth Rental
181682
7/8/2014
700.00 URBAN SPRITE MEDIA
Advertising
181683
7/8/2014
421.57 US BANK EQUIPMENT FINANCE
Copy Machine
181684
7/8/2014
1,328.18 USPS - HASLER
Postage
181685
7/8/2014
2,486.44 VERIZON WIRELESS
Phone Services
181686
7/8/2014
31,755.70 VIKING BEER
Cost of Sales - Beer
181687
7/8/2014
841.50 VIKING COCA COLA
Concession Supplies
181688
7/8/2014
1,892.28 VINOCOPIA INC
Cost of Sales -Wine
181689
7/8/2014
1,260.00 VISION TRANSPORTATION
Other Professional Services
181690
7/8/2014
251.80 WASTE MANAGEMENT OF WI -MN
Refuse - Disposal
181691
7/8/2014
7,020.00 WEBB PALLET
Inventory- Process Material
181692
7/8/2014
99.99 WEISPFENNING, RYAN
Uniforms & Personal Equip
181693
7/8/2014
261.17 WEST CENTRAL SANITATION INC.
Utilities
181694
7/8/2014
200.00 WESTAFER ENTERPRISES
Sales Commissions
181695
7/8/2014
1,282.96 WINE MERCHANTS INC
Cost of Sales - Wine
181696
7/8/2014
30,845.60 WIRTZ BEVERAGE MINNESOTA
Cost of Sales - Beer
Grand Totals: 1,233,332.88
CITY OF HUTCHINSON Check Register - Council Check Register Page: 1
Report Dates: 6/8/2014- 6/21/2014 Jun 27, 2014 10:58AM
Report Criteria:
Manual checks included
Supplemental checks included
Transmittal checks included
Pay Period Journal Check Check
Date Code Issue Date Number Payee Amount
06/21/2014
PC
06/27/2014
181511
WATZKE, GREGORY ALLEN
378.40-
06/21/2014
CDPT
06/25/2014
181512
Assurant Employees Benefits
893.95-
06/21/2014
CDPT
06/25/2014
181513
HART
583.70-
06/21/2014
CDPT
06/25/2014
181514
MNPEA
468.00-
06/21/2014
PC
06/27/2014
181515
ZWILLING, TROY
808.46-
06/21/2014
CDPT
06/25/2014
625141
AFLAC
111.31-
06/21/2014
CDPT
06/25/2014
625143
ICMA
1,310.00-
06/21/2014
CDPT
06/25/2014
625144
ING
975.00-
06/21/2014
CDPT
06/25/2014
625146
MN Child Support System
262.27-
06/21/2014
CDPT
06/25/2014
625147
MN Department of Revenue
34.00-
06/21/2014
CDPT
06/25/2014
625148
MNDCP
250.00-
06/21/2014
CDPT
06/25/2014
625150
TASC -Flex
225.00-
06/21/2014
CDPT
06/25/2014
625150
TASC -Flex
1,514.55-
06/21/2014
CDPT
06/25/2014
625151
TASC -HSA
4,451.09-
06/21/2014
CDPT
06/25/2014
625151
TASC -HSA
3,445.76-
06/21/2014
CDPT
06/25/2014
625151
TASC -HSA
1,008.44-
06/21/2014
CDPT
06/25/2014
625151
TASC -HSA
565.32-
06/21/2014
CDPT
06/25/2014
625151
TASC -HSA
849.22-
06/21/2014
CDPT
06/25/2014
625152
EFTPS
13,979.66-
06/21/2014
CDPT
06/25/2014
625152
EFTPS
14,023.06-
06/21/2014
CDPT
06/25/2014
625152
EFTPS
4,046.75-
06/21/2014
CDPT
06/25/2014
625152
EFTPS
4,056.90-
06/21/2014
CDPT
06/25/2014
625152
EFTPS
27,318.31-
06/21/2014
CDPT
06/25/2014
625153
Minnesota Dept. of Revenue
12,050.17-
06/21/2014
CDPT
06/25/2014
625154
PERA
12,085.30-
06/21/2014
CDPT
06/25/2014
625154
PERA
12,129.05-
06/21/2014
CDPT
06/25/2014
625154
PERA
5,763.43-
06/21/2014
CDPT
06/25/2014
625154
PERA
8,645.12-
06/21/2014
CDPT
06/25/2014
625154
PERA
36.16-
06/21/2014
CDPT
06/25/2014
625154
PERA
36.16-
06/21/2014
CDPT
06/25/2014
625154
PERA
21.02-
06/21/2014
CDPT
06/25/2014
625154
PERA
1,908.12 -
Grand
Totals:
32
134,233.68-
CITY OF HUTCHINSON
Check Register - Council Check Register -All
Check Issue Dates: 6/25/2014 - 7/8/2014
Check Number Check Issue Date Amount Vendor
181550 7/8/2014 162.40 CROW RIVER GLASS
Grand Totals: 162.40
7/1/2014
Account Description
Repair & Maintenance Supplies
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Consideration of Setting Appeal Hearing for Property Decision
Department: Administration
LICENSE SECTION
Meeting Date: 6/24/2014
Application Complete Yes
Contact: Marc A. Sebora
Agenda Item Type:
Presenter: Marc Sebora
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 10
License Contingency N/A
Attachments: No
BACKGROUND /EXPLANATION OF AGENDA ITEM:
The City has received a request from the property owner who resides at 727 Glen Street to appeal a decision that the
Planning /Zoning Department made regarding a 2012 driveway improvement at 725 Glen Street. Apparently, in 2012
the property owner of 725 Glen Street approached the City about adding gravel to the driveway at the residence
which comes off the alley behind the home. Based on the information provided by the homeowner, the
Planning /Zoning Department determined that no permit was necessary for the driveway improvement. However, the
property owner of 725 Glen Street not only added gravel to the driveway, but also enlarged it and surrounded it with
retaining blocks. These improvements ended up extending the driveway over the lot line into the 727 Glen Street lot.
Since this event, a lot line dispute has ensued.
Hutchinson City Code gives the right for anyone who is affected by a decision either by the zoning official or the
Planning Commission to appeal that decision to the City Council. The actual hearing of the appeal by the City Council
is discretionary on the part of the City Council. The language from City ordinance is:
154.165 "City Council Powers" "The City Council may, on its own motion, on request of the Planning Commission or
on petition of the affected property owners: (F) Hear and decide appeals by any person affected by any alleged error
in any order, requirement, decision or determination made by any administrative officer in the enforcement of this
chapter"
It is the Council's decision on whether or not to hear an appeal from the 727 Glen Street property owner regarding the
decision of the Planning /Zoning Department concerning the driveway at 725 Glen Street. It is my recommendation to
the Council that the Council not hear the appeal based on the fact that the decision was made two years ago, the fact
that the City relies on representations of property owners when providing information as they inquire about the
requirements of permits, and the fact that this matter has really dissolved into a lot line issue between the two property
owners.
This item was tabled at the last Council meeting to the July 8th Council meeting.
BOARD ACTION REQUESTED:
Consider holding appeal hearing as requested by property owner of 727 Glen Street
Fiscal Impact: $ 0.00 Funding Source: 0
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Taxi Service License
Department: Administration
LICENSE SECTION
Meeting Date: 6/24/2014
Application Complete Yes
Contact: Marc A. Sebora
Agenda Item Type:
Presenter: Marc Sebora /Dan Hatten
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OF AGENDA ITEM:
Nancy Angerhofer of American Roadrunner has applied for a taxi service license with the City of Hutchinson. Ms.
Angerhofer currently operates a taxi service in the City of Alexandria, Minnesota. Ms. Angerhofer has submitted the
required documents to have the application considered. The Hutchinson Police Department has conducted a
background investigation on Ms. Angerhofer and based on the investigation, the Chief of Police is recommending that
the application be denied based on Ms. Angerhofer's questionable moral character.
This item was tabled at the last Council meeting to allow Ms. Angerhofer an opportunity to provide staff with
references from the City of Alexandria and Douglas County where she operates a taxi service. As of the publication
of this packet, Ms. Angerhofer has not provided staff with those references. If anything occurs prior to the Council
meeting, I will provide you an update.
BOARD ACTION REQUESTED:
Deny issuing taxi service license to Nancy Angerhofer.
Fiscal Impact: $ 0.00 Funding Source: 0
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
City 0
11 I Hassan Street Southeast
HuEchinson, MN 55350
(320) 587 -5151 Fax: (320) 2344240
City of Hutchinson
Application for Taxi Service License
(Under Ordinance No. 115)
� 512-0 �
.S Qo C��h
License Fee. $5A0 per taxi
Number oftaxi(s): I
Operating Year: ac `T
Business Information t 1 t -,+
Business Name Phone Number
15u) -:2xus ItiW 55-35C
Address City State zip
Checklist
The following items need to be completed and/or attached in order for the application to be processed:
A schedule of proposed rates to be charged for license year es i7 no
A certificate signed by competent and experienced mechanic (ordinance l 15.06] 0- e's ❑ no
Copy of insurance that meets or exceeds limits established in the ordinance: &-Yes U no
Application fee paid in full (check or money order): s7 yes ❑ no
A
in full and
❑ no
I hereby certify that 1 have completely filled out the entire above application and that the application is true, correct,
and accurate.
I fully understand that any person who violates any provision of the Taxicabs Ordinance No. 115 is guilty of a
misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000 or by imprisonment for
a period not exceeding 90 days or both, plus, in either case, the costs of prosecution.
of 4pplicant
Dale
Internal Use Only *done by practice, not rquired by code
Police' ❑ approved ❑ denied Notes:
City
Council ❑ approved ❑ denied Notes:
Z:ILicenealApplications!T" i. d oc
C
06!0312914 11: 54 3207630697 TIPEMA,` X ALLXAhIDRIA PAGE 01101
Invoice #21365
Tiremaxx Service Center
Toiremaxx 801 3rd Avenue East, Alexandria. MN 56308
Phone(320)763-41111 Fax-(320)763,D697 {
SEVI
RCE CENTERS wvvw.lirema*(.com
"Gaining your Confidence everydayl" � r�
Castamer Information Invoice Additional Information
Nancy Angerhofer Date $104/2014 Pfl Number:
`707 Park Street Reference 21365 Work drder#, VV-B6495
Alexandria, MN 56308
Salesperson, Lee t7stendvrf jComplete,
Acct Number; CDmment'
Route:
i D: 320 -304 -5811 Contact: Delivery Date 6104/2014
Entered By' Lee ❑5lendorf
Vehicle72005 Dodge Minivans Caravan SXT LIc No 393MMK unit Mileage 1W
` l7esc. VIN 1040P45RX5634163B Mileage OUT 147500
_ I (;j�PMS Equipped
Qty Descrlpt1an FET Unit Price Ext. Price
1.00 Safety inpection - brakes,bres. and other systems check out a.00 0.00
- ok. Vehicle is safe far operation. �-
Taxable Subtotal: 0.00
Terms: N!
Terms: Due Date Oue Amount Amt Remain
510412014 $000 $fl 00
Total: 00 0
Balance J S
Please retorque lugnuts after 25 miles! Thank You!
I hemoy authorize the stated repair work to be done along with the necessary material, and hereby grant 7iremact Service Centers permission to
operate the vef)lcle heroin described on streets. highways or elsewhere for the purpose yr westing andlor inspect on An express mechanics ben is
hereby acknowlgaged on above vehicle to secure the amount of repairs thereto
Tiremaxx SerVICe Centers is not responsible for 1055 or damage to vehicles, or articles left in vehicles, In case of fire theft or any other rauso beyond
it's control. Tiremaxx Service Centers m not responsible to damage to wheels as they may come into contact with equipment necessary to perform
desired services Tiremax( Service Centers Is not responsible fof lost or broken hub caps, as they become 10068 and Wiltle with lane
A 1 5% (10% APR) 9ervlce charge will ba assessed on any amount whlch becomes delinquent beyond 30 days
W-86495
8/04/2014 11:57 AM Page' 1 Emerad By Lee Oslendorf Signature
From:Sonla Lhotka FaxID320 -763 -3548 Page 2 of 2 Dale 6/402014 1 1 50 AM Page 2 of 2
ANGENA2 OP ID: SL
CERTIFICATE OF LIABILITY INSURANCE
1 DR
a 610a41001zD14
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER" THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT- IT the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does "Icon far rights to the
certificate holder in lieu of such endorsements .
CRODUCER
CONTACT
Billmafk's Lakes Area Ins.
Billmark's Lakes Area Ins. Inc
913 Broadway
PHOO FAX NE
LAIC, No, Ektl 320-763 -9022 (AIC: Na): 320.763 -3548
Alexandria, MN 56308
ADDDRESS. Commercial t) mafks.com
Billmark's Lakes Area Ins"
INSURERIS} AFFORDING COVERAGE NAIL I
INS URERA Northern States Agency _
INSURED Nancy Angerhofer
INSURER B
dba American Roadrunner
T07 Park St
INSURER C
INSURER D
Alexandria, MN 56308
INSURER E .
INSURER F
COVERAGES CERTIFICATE NUMBERS REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
INSR rypE OF INSURANCE L POLICY EX LIM ITS
LTR I POLICY NUMBER MMfODIYYYY MMIOOIYVYY
GENERAL IA BILITY
A UT OM 061 LE LIAR ILI TV - -- - 300,000
A 75APR291339 0710812013 07/08/2014 = F
- x -
UMBRELLA LIAR
EXCESS LIAB
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY YIN
INIA
(Mandatory InNHl
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101. Additional Remarks Schedule, it more SpaCe is rtcluire pl
CERTIFICATE HOLDER CANCELLATION
CITYOFH
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
RCCOROANCE WITH THE POLICY PROVISIONS.
City of Hutchinson
Stephanie
AUTHORIZED REPRESENTATIVE
111 Hassan St Se
Hutchinson, MN 55350
C0 1988 -2010 ACORD CORPORATION. All rights reserved.
ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD
Stephanie Nelson
From:
Stephanie Nelson
Sent:
Thursday, June 05, 2014 2:13 PM
To:
'Wendy Cooke'
Subject:
RE; Dear Council
Below is the statement from Nancy.
I ha nks?
c] z dl i& 1 "it
HRIAdmin Technician
City of Hutchinson
111 Hassan St SE
Hutchinson, MN 55350
320.234.4497
snelson@ci.hutchinson.mn.us
nI. I;'
From: Wendy Cooke [mai Ito: wend .s.cooke mail.com]
Sent: Thursday, June 05, 2014 1:30 PM
To: Stephanie Nelson
Subject: bear Council, The name stated on the application Roadrunner Taxi has changed to American R
Dear Council, The name stated on the application Roadrunner Taxi has changed to American Roadrunner
"Taxi. Nancy Angerhofer
Wendy Cooke
Days Inn
4810 Hwy. 29 S,
Alexandria, MN 5530$
(320) 762 -1171
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Ordinance No. 14 -0731 - Licenses Related to Brewers
Department: Administration
LICENSE SECTION
Meeting Date: 7/8/2014
Application Complete N/A
Contact: Marc Sebora
Agenda Item Type:
Presenter: Marc Sebora
Reviewed by Staff ✓❑
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OF AGENDA ITEM:
At the last Council meeting, the Council reviewed a rough draft of an ordinance related to the licensing of brewers.
Based on feedback received from the Council, attached is a refined draft of a brewers ordinance that may be
considered for a first reading.
The draft of this ordinance contains definitions of the various types of establishments that may be licensed, including
brewers, taprooms, brewer off - sales, brew pubs, brew pubs off -sale and brew on- premise stores. The ordinance also
spells out the regulations related to each of the different types of licenses.
Again, staff welcomes any other feedback or suggestions to the ordinance prior to its second reading and adoption.
As mentioned at the last Council meeting, with the adoption of this ordinance, other sections of Chapter 112 - Liquor
Regulations - may need to be amended at a future time.
BOARD ACTION REQUESTED:
First reading of Ordinance No. 14 -0731 - Licenses Related to Brewers. Set second reading and adoption.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Ordinance No. 14 -4731
Publication No.
AN ORDINANCE ADDING SECTIONS TO CHAPTER 112 — LIQUOR REGULATIONS
LICENSES RELATED TO BREWERS
The City Council hereby ordains:
§112.200 Licenses related to Brewers.
Definitions:
Brewers: Persons who manufacture malt liquor for sale.
Taprooms: Allows for sale of the brewer's own beer for consumption at the brewery location
Brewer Off -Sale (Growlers): A brewer who brews less than the amount of barrels indicated in
Minnesota Statute Section 340A.301, Subd. 6d(c) of malt liquor in a year may sell malt liquor
brewed by the brewer for consumption off - premise.
Brew Pubs. Brewer that is a restaurant with a full on -sale intoxicating liquor license that brews
their own beer for consumption on their licensed premise only.
Brew Pubs Off -Sale: Brewpubs (as defined above) may sell product (growlers) brewed on-
premise to be consumed off - premise in 64 oz. bottles or 750 mi. bottles.
Brew On- Premise Store: Facility that provides the ingredients and equipment for a customer to
use to brew malt liquor at the store.
License Regulations
§ 112.201 Taproom License
(a) A brewer licensed under Minnesota Statute Section 340A.301, Subd. 6(c), (i), or 0) may be
issued an on -sale liquor license for the "on sale" of malt liquor produced on the licensed
premises, subject to the following conditions:
(1) The on -sale of malt liquor may only be made during the days and hours that "on-
sale" of liquor may be made.
(2) A brewer may only hold one (1) brewer taproom license under this chapter.
(3) The only beverage alcohol that may be sold or consumed on the premises of a
brewery taproom will be the malt liquor produced by the brewer upon the brewery
premises.
(4) The annual license fee shall be set in accordance with Minnesota Statute Section
340A.408.
(5) Liquor liability insurance is in effect in the coverage amounts indicated in Section
112.026 of this chapter.
(6) Licensed brewer taprooms may operate a restaurant on the premises without
additional 1 i cen sur e .
(7) License holders under this section are exempt from the restaurant requirements as
defined in Section 112.001 of this chapter.
§ 112.202 Small Brewer Off -Sale License
(a) A brewer licensed under Minnesota Statute 340A.301, Subdivision 6(d), (i), or 0) may be
licensed for the "off -sale" of malt liquor produced and packaged on the licensed
premises, subject to the following conditions:
(1) Off -sale of malt liquor may only be made during the hours that "off -sale" of liquor
may be made;
(2) The malt liquor shall be packaged in sixty - four -ounce containers commonly known
as "growlers" or in seven hundred fifty (750) milliliter bottles;
(3) The malt liquor sold at 'off- sale" must be removed from the licensed premise
before the applicable closing time at exclusive liquor stores;
(4) The "growler" must be sealed in such a manner that the seal must be broken in
order to open the container and the seal must bear the name and address of the
brewer, and the legend "Not for Consumption in Public" must be prominently
displayed on the seal.
(5) The annual license fee shall be set in accordance with Minnesota Statute Section
340A.408.
(6) Liquor liability insurance is in effect in the coverage amounts indicated in Section
112.426 of this chapter.
(7) The establishment must pass inspection by the Minnesota Alcohol and Gambling
Division.
§112.203 Brew Pub On -Sale License
(A) A brew pub license holder must be a restaurant as defined in Section 112.001 of this
chapter with a full on -sale intoxicating liquor license.
(B) An applicant for the brew pub on sale license must meet all of the requirements
imposed by the city for the issuance of an on — sale intoxicating liquor license.
(C) A brew pub on -sale license holder may brew their own malt liquor for consumption
on their licensed premise only.
(D) A brew pub on -sale license holder must be in conformity with Minnesota Statute
Section )40A.' )01, Subd. 7(b).
(E) The license holder must pass inspection by the Minnesota Alcohol and Gambiing
Division.
§112.204 Brew Pub Off -Sale License
(A)An applicant for the brew pub off sale license must meet all of the requirements
imposed by the city for the issuance of an on — sale intoxicating liquor license.
(B) The malt liquor to be sold for off - premise consumption shall be packed in 64 oz.
bottles commonly known as "growlers" or in 750 ml. bottles in conformity with
Minnesota Statute Section 340A.301, Subd. 7(b).
(C) The annual license fee shall be set in accordance with Minnesota Statute Section
340A.408.
(D) Hours and days of malt liquor sales under this license by the brewer cannot exceed
those days and hours of sale of the exclusive municipal liquor store.
(E) The establishment must pass inspection by the Minnesota Alcohol and Gambling
Division.
§112.205 Brew On- Premise Store
(A) Alcoholic beverages may not be sold or otherwise provided to customers of a brew on
premises store, unless the owner of the brew on premises store holds the appropriate
liquor license.
(B) Customers using the brew on premises store must be of the minimum age required to
purchase intoxicating liquor.
(C) Malt liquor brewed by a customer in the store must not be sold and must be used by
the customer solely for personal or family use.
Adopted by the City Council this day of
Attest:
Marc A. Sebora, City Administrator
Steven W. Cook, Mayor
, 2014.
MINUTES
Regular Meeting — Hutchinson Utilities Commission
Wednesday, May 28, 2014
Call to order — 3:00 p.m.
President Hanson called the meeting to order. Members present: President Anthony
Hanson; Secretary Mark Girard; Commissioner Donna Luhring; Attorney Marc Sebora;
General Manager Jeremy Carter.
Members Absent: Vice President Monty Morrow and Commissioner Dwight Bordson.
The Board thanked John Webster for being Interim General Manager for HUC.
The Board extended a welcome to Jeremy Carter as new General Manager.
1. Approve Minutes of:
a. April 30, 2014 Regular Meeting
b. May 7, 2014 Special Meeting
c. May 19, 2014 Special Meeting
The minutes of the April 30, 2014 regular meeting, May 7 and May 19, 2014
special meetings were reviewed. The Board suggested changing the verbiage in
the May 7, 2014 minutes under item 2, Items from the Floor, to reflect four of the
five commissioners were available to review the applications as Secretary Girard
was unavailable due to travel. A motion was made by Commissioner Luhring,
seconded by Secretary Girard to approve the minutes with the proposed changes.
Motion was unanimously carried.
2. Ratify Payment of Bills for April 2014
The April 2014 payables were discussed. After discussion, a motion was made by
Secretary Girard, seconded by Commissioner Luhring to ratify the payment of bills
in the amount of $2,519,779.41 (detailed listing in payables book). Motion was
unanimously carried.
3. Approve Financial Statements /Budget Year to Date
Jared Martig presented the April 2014 financial statements /budget year -to -date.
After discussion, a motion was made by Secretary Girard, seconded by
Commissioner Luhring to approve the financial statements /budget year -to -date.
Motion was unanimously carried.
4. Discuss Industrial Rate Change — Electric
President Hanson reported after speaking with Mayor Cook and GM Carter his
recommendation is to slow down conversations on the potential electric industrial
rate change to allow GM Carter time to brainstorm alternative options with HUC
staff. This also allows time for HUC to answer any further questions City Council
may have. Secretary Girard and Commissioner Luhring both agreed with slowing
down the conversations.
1
5. Review Policies and Requirements Booklet
John Webster presented the policies and requirements booklet, sections:
• Natural Gas Meter Requirements and Placement
• Meter Testing
• Natural Gas Service Work
There were no recommended changes to the policies and requirements booklet.
6. Review Exempt and Non - Exempt Handbooks
Jan Sifferath presented the exempt and non - exempt handbooks, sections:
• Unpaid Extended Leave of Absence
• Family Death
• Emergency Leave
• Military Leave
There were no recommended changes to the exempt and non - exempt handbooks.
7. Updates:
a. Compensation Subcommittee (Commissioner Luhring & Secretary Girard)
Luhring received requests for proposals from the City for a compensation study
and will pass this information on to GM Carter to review and make any
recommendations to the Board.
b. Joint Meeting Date with City (Commissioner Bordson)
As Commissioner Bordson was absent, no update was available.
8. Division Reports
Business — Jan Sifferath
• Due to cold winter, accounts receivable higher than usual. Looking to reduce
these numbers after reviewing customer budget accounts.
• Last month, the Commission requested information on a retirement recognition
policy. After GM Carter has reviewed the policy, it will be presented to the
Board for approval.
Electric — Dave Hunstad
• Starting some work orders.
• Will be starting work on the re- conductor project in the next two weeks on the
northwest part of town.
Electric — Dan Lang
• Running unit 8 starting in June.
Finance — Jared Martig
• Waste Management contract done this week; West Central new vendor.
2
Natural Gas — John Webster
Nothing to report
9. Legal Update
Nothing to report
10. Interim City Administrator Update —Marc Sebora
• The Council authorized a new refrigeration system to be placed in the ice
arena. Project will start next week.
• Regarding City Council candidates — Mary Christensen refiled, Steve Cook
refiled for Mayor, John Lofdahl is filing to take Bill Arndt's seat as Bill is not
renewing.
• City Council met regarding the City Administrator hiring process due to Jeremy
Carter's departure. Request for proposals from hiring search firm will be
solicited for the City Administrator position.
Unfinished Business
• Discuss Separate Business Unit for Wholesale Business
o Jared Martig will review with GM Carter before presenting to the Board at
the next regular commission meeting.
New Business
• Sheehan Gas Interconnect — John Webster explained Sheehan Gas has
expressed interest in building an interconnect station jointly with HUC on
Highway 212. Therefore, John presented to the Board for their review the
Interconnect, Transportation and Commodity Agreements with Sheehan Gas.
There being no further business, a motion was made by Commissioner Luhring,
seconded by Secretary Girard to adjourn the meeting at 3:32 p.m. Motion was
unanimously carried.
ATTEST:
Anthony Hanson, President
3
Mark Girard, Secretary
f RA
Hutchinson Housing &
Redevelopment Authority
Regular Board Meeting Tuesday, May 20, 2014, 7:00 AM
Minutes
CALL TO ORDER: Chairman LaVonne Hansen called the meeting to order. Members Present: Gary
Forcier, LouAnn Holmquist, Steve Jensen, and Joel Kraft. Staff Present: Jean Ward and Judy
Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON APRIL 15, 2014
Joel Kraft moved to approve the Minutes of the regular board meeting as written. LouAnn Holmquist
seconded and the motion carried unanimously.
FINANCIAL REPORTS
Steve Jensen moved to approve:
a. the City Center General Fund payments of $41,843.10 for checks 8439 to 8458
b. the City Center April 30, 2014 Financial Reports
c. the Park Towers operating account payments of $44,307.57 for checks 12798 to 12838
d. the Paris Towers Security account payments of $638.87 for check number 1508
e. the March 2014 Park Towers financial statements.
Joel Kraft seconded and the motion carried unanimously.
4. PARK TOWERS UPDATE
a. Jean Ward reviewed with the Board the 2013 PHAS unaudited score of 1001100.
b. Jean reviewed with the Board the GPNA. The report lists the useful life of the building
components and replacement costs over 20 years.
c. Jean updated the Board on the bedbug heat treatment method. This method heats the apartment up
to 130 degrees for 4 hours.
d. Gary Forcier moved to approve the Park Towers' 2014 Improvement/Repair Plan. LouAnn
Holmquist seconded and the motion carried unanimously.
3f. Consideration of 2013 HRA Audit Report: Presentation by Mark Babcock, Babcock, Langbein &
Company
Steven Jensen moved to approve the 2013 HRA Audit Report, LouAnn Holmquist seconded and the
motion carried unanimously.
5. CITY CENTER 2015 DRAFT BUDGET
Jean reviewed with the Board the City Center 2015 draft budget. This budget is showing no increase to
the tax levy amount. The budget needs to be submitted to the City Council in August. There was some
discussion on the project fund use for neighborhood revitalization or as leverage to an SCDP
application.
5. CONSIDERATION OF CHANGE IN UNDERWRITING STANDARDS TO LIMIT LOAN
AMOUNT TO $40,000 FOR SECURED FIX UP FUND AND COMMUNITY FIX UP FUND AND
OTHER CHANGES TO MHFA HOME IMPROVEMENT PROGRAMS
Joel Kraft moved to change the underwriting standards to limit loan amounts to $40,000 for secured
Fix Up and Community Fix Up Loans and other changes to MHFA Home Improvement Programs.
Gary Forcier seconded and the motion carried unanimously.
May 20, 2014 Minutes Page 1 of 2
7. SCI400L CONSTRUCTION PROGRAM
a. 907 Lewis Avenue --- The house was shown once so far. There have been some erosion control
problems; however we are working with the excavator who is responsible for the erosion control
measures, Patrick, the school instructor and the neighbors to stop the issue.
b. 445 Adam Street - Asbestos removed and will be having a meeting to discuss the plan on May 271h.
S. SCDP PROGRAM
Jean reviewed the SCDP owner occupied program monitoring report with the Board. There were no
findings.
9. SCDP 2014 PRELIMINARY PROPOSAL DUE NOVEMBER 2014
a. FYI Windshield Survey Map
b. Proposed Target Area Waiting list: There was a discussion on how to prioritizes the waiting list.
10. 2014 APPLICATION TO IMPACT PROGRAM FOR VALUE GAP FOR 551 ADAMS STREET
AND POTENTIAL OWNER OCCUPIED REHAB FOR ADDITIONAL IMPACT TO SCDP
RENTAL APPLICATION
Application is due to MHFA June 17, 2014.
11. COMMUNICATIONS
a. FYI - Homelessness in Southwest Minnesota report
b. Staff will be going to the MN NAHRO conference May 21 -23.
12. ADJOURNMENT
Gary Forcier moved to adjourn and Steve Jensen seconded. There being no other business, Chairman
LaVonne Hansen declared the meeting adjourned.
Recorded by Jean Ward, I-IRA Executive Director
a�u
Gary Forcier, Secretary /Treasurer
May 20, 2014 Minutes Page 2 of 2
Resource Allocation
Committee
June 3, 2014
4:00 PM
Hutchinson City Center
Attendees: Steve Cook, Gary Forcier, Marc Sebora (interim City Administrator), Andy Reid, Kent Exner (Committee Members)
Dolf Moon, John Olson, Dan Jochum (Contributing Participants)
Meeting Minutes
1. 2014 Infrastructure Improvement Program —review project costs /funding worksheet
Kent E. provided a review of the recently updated 2014 Infrastructure Improvement Program project costs /funding worksheet The recent
favorable City Sealcoating project bid was included along with revised cost estimations for the South Grade Road Trail, Pavement
Management Program and Bicycle Friendly Route Improvements projects. RAC members discussed the possibility of administering a
quote solicitation (construction costs less than $100,000) for the Bicycle Friendly Route Improvements project (no bonding funds to be
utilized for this work). Also, there was discussion of the potential administration of a limited (less than $100,000) Sanitary Sewer Pipe
Lining & Manhole Rehabilitation project later this year. RAC members briefly discussed the estimated assessment amounts relative to
the proposed Pavement Management Program project.
2. The Greens Development— review infrastructure related communications with Greens Association
- Kent E. provided background information relative to recent communications with The Greens Association representatives. RAC
members discussed the need to protect the integrity of previous City /developer agreements, recognized the importance of limiting the
City's infrastructure related responsibilities / liabilities /risks, acknowledged that some of the identified City services /responsibilities could
be provided/agreed upon, and asked staff to prepare a draft written response to this particular association. This development's
Subdivision Agreement may have to be revised and readopted by the City Council to properly identify developer /Association or City
responsibilities.
3. Dakota Railroad Trestle Bridge — review potential cost of removing existing bridge structure
- John O. provided a review of contractor work quotes to demolish, remove and dispose of the existing trestle bridge for the approximate
amount of $20,000. At this point, City staff will initiate discussions with McLeod Rail Authority representatives to determine if a cost -
sharing arrangement could possibly be arrived at to address this bridge in the near future.
4. Jefferson Street Trail Slope — review potential alternatives to address slope adjacent to trail
- Kent E. provided a brief overview of options (landscape /vegetation delineation, metal railings, cedar split rail fence, etc.) relative to
addressing the slope immediately adjacent to a section of the Jefferson St. SE trail that is to be constructed this summer. RAC members
agreed that installing a cedar split rail fence seems to address slope protection concerns and is a cost - effective approach. Thus, City staff
will examine alternatives to implement this fence either through the project contract or next spring /summer via a quote solicitation.
5. Transportation Support — review possibility of formalizing a regional transportation advocacy group
- Due to time limitations, discussion of this item did not occur.
6. Other Discussion
Weed Notices
Monthly Report
June 2014
Monthly Summary of Weeds /Tall Grass Noncompliance
A summary of weed notices sent to properties not in compliance with Chapter § 92.35 Weed
Ordinance, of the Hutchinson City Code of Ordinances can be found below. Seven (7) business
days were given to those receiving notice to remove weeds /tall grass on their property.
Number of properties that received a removal notice
35
Number of properties cleared by City order
18
Number of properties pending compliance at month's end
6
Properties that were ordered to be cleared by the City
House
Street
Quadrant
Property Owner
City PID
Aaron & Victoria Duhoux
505
Harmony Ln
SW
505 Harmony Ln SW
01- 116 -30 -01 -0270
Hutchinson, MN 55350
Bruce Lickfelt
204
Adams St
SE
718 Shady Ridge Rd NW
06- 116 -29 -03 -0870
Hutchinson, MN 55350
Stix & Brix Inc
226
Franklin St
SW
307 N Holcombe Ave
06- 116 -29 -04 -0430
Litchfield, MN 55355
Green Jacket LLC
805
Franklin St
SW
2221 Oak Glen Trail
06- 116 -29 -11 -0930
Stillwater, MN 55082
Waltraud Heldt
542
Adams St
SE
542 Adams St SE
06- 116 -29 -07 -0720
Hutchinson, MN 55350
Eileen McCormick
512
Kay St
SW
712 Kay St SW
01- 116 -30 -11 -0380
Hutchinson, MN 55350
Randy & Lynn Juell
705
4th Ave
SW
70229 Co Rd 1
01- 116 -30 -07 -0120
Redwood Falls, MN 56283
Dustin Runke
1863
Island View Cir
SW
1863 Island View Cir SW
10- 116 -30 -08 -0740
Hutchinson, MN 55350
Stephen E Lee
1005
Maple St
NE
One East Washington St,
31- 117 -29 -01 -0070
Suite 1900
Phoenix, AZ 85004 -2554
Christina Aune
584
Bluff St
NE
584 Bluff St NE
31- 117 -29 -09 -0710
Hutchinson, MN 55350
Federal National
750
Dale St
SW
Mortgage 14221 Dallas
01- 116 -30 -10 -1230
Parkway
Dallas, TX 75254
Veva Woller
498
California St
NW
498 California St NW
36- 117 -30 -11 -0160
Hutchinson, MN 55350
Donna Tews
488
California St
NW
488 Claifornia St NW
36- 117 -30 -11 -0190
Hutchinson, MN 55350
F H & Judith Neufeld
45
3rd Ave
SE
19726 Sioux Hills Rd
06- 116 -29 -03 -1080
PO Box 626
Hutchinson, MN 55350
Hutchinson Development
Group LLC
1360
Montreal St
SE
3027 Autumn Leaves
07- 116 -29 -12 -0140
Circle
Green Bay, WI 54313
Hutchinson Development
Group LLC
1370
Montreal St
SE
3027 Autumn Leaves
07- 116 -29 -12 -0150
Circle
Green Bay, WI 54313
Carlton Holdings, LLC
1380
Montreal St
SE
11455 Viking Dr, Ste 300
07- 116 -29 -12 -0160
Eden Prairie, MN 55344
Stix & Brix Inc
549
Hassan St
SE
307 N Holcombe Ave
06- 116 -29 -06 -0900
Litchfield, MN 55355
Darlys Bauer
133
Lynn Rd
SW
133 Lynn Rd SW
06- 116 -29 -04 -0250
Hutchinson, MN 55350
Rolling Green Inc
1272
Denver Ave
SE
15525 32nd Ave N
07- 116 -29 -07 -1070
Plymouth, MN 55447
Rolling Green Inc
1278
Denver Ave
SE
15525 32nd Ave N
07- 116 -29 -10 -0060
Plymouth, MN 55447
Rolling Green Inc
1260
Denver Ave
SE
15525 32nd Ave N
07- 116 -29 -07 -1090
Plymouth, MN 55447
Rolling Green Inc
1266
Denver Ave
SE
15525 32nd Ave N
07- 116 -29 -07 -1080
Plymouth, MN 55447
Rolling Green Inc
1287
Sherwood St
SE
15525 32nd Ave N
07- 116 -29 -07 -1040
Plymouth, MN 55447
Rolling Green Inc
1363
Sherwood St
SE
15525 32nd Ave N
07- 116 -29 -10 -0200
Plymouth, MN 55447
Rolling Green Inc
1375
Sherwood St
SE
15525 32nd Ave N
07- 116 -29 -10 -0210
Plymouth, MN 55447
Andrew Bonderman
7
9th Ave
NE
7 9th Ave NE
31- 117 -29 -02 -0640
Hutchinson, MN 55350
Adelaide Wornson
315
Hassan St
SE
315 Hassan St SE
06- 116 -29 -06 -0230
Hutchinson, MN 55350
Stix & Brix Inc
549
Hassan St
SE
307 N Holcombe Ave
06- 116 -29 -06 -0900
Litchfield, MN 55355
Current Resident
165
5th Ave
NW
165 5th Ave NW
31- 117 -29 -12 -0021
Hutchinson, MN 55350
Bart & Susan Carlson
955
Keith St
SW
1025 Texas Ave NW,
01- 116 -30 -15 -0410
Apt Al2
Hutchinson, MN 55350
Federal National
406
Hassan St
SE
Mortgage 14221
06- 116 -29 -06 -0410
Dallas Parkway
Dallas, TX 75254
Maria Elena Rojas De
791
California St
NW
Barragan
36- 117 -30 -06 -0310
304 11th Ave
Worthington, MN 56187
ZL Enterprise
145
Milwaukee Ave
SW
589 Glen St SW
06- 116 -29 -12 -0060
Hutchinson, MN 55350
Andrew Folsom
426
Hassan St
SE
426 Hassan St SE
06- 116 -29 -07 -0650
Hutchinson, MN 55350
To: Mayor and Council
From: Candice Woods, Liquor Hutch Director
Date: 07/01/2014
Re: Liquor Hutch Sales January —June 2014
Year to Date Customer Count:
2013
2014
Change
Year to Date Sales:
$2,441,627
$2,561,924
4.9% increase
Liquor
$ 815,322
$ 865,644
6.2016 increase
Beer
$1,194,397
$ 1,263,013
5.7016 increase
Wine
$ 388,524
$ 383,317
1.3016 decrease
Year to Date Gross Profit Dollars:
$ 615,894
$ 653,306
6.1 %increase
Year to Date Customer Count:
103,475
106,310
2.7% increase
Average Sale per Customer:
$23.60
$24.10
$0.50 increase
Gross Profit Percentage:
25.22%
25.50%
.28% increase
Store Activity Highlights (May — June):
• Grape Vine Tasting event held May 1st resulted in sales of $2,916
• Employee Training sessions done May 6t" /7t" included focus on checking IDs, store sales trends,
policy review, and Craft Beer education
• Candice Woods attended MMBA Annual Conference — lots of useful information and networking
• Memorial Day, Graduation, Winstock, Water Carnival events within this time... BUSY!
• Continued progress made on POS Inventory /Cash Register systems changeover including new
software to be implemented that will guarantee PCI compliance and customer security
• 4t" of July advertising planned
• Wine sales trend (1.3% decrease) reviewed — sales have shifted to the beer category (hard
ciders, craft beer and malternatives) Plans to address include new Wine Club structure, wine
department reset, inventory reduction in categories most effected, and further employee
training
Further details of all statistics have been provided to the Administrative Department. Please feel free to contact me
with any questions or requests for additional data.