cp06-24-2014No Workshop
AGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, JUNE 24, 2014
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Our Savior's Lutheran Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF JUNE 10, 2014
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.)
5 min. (a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14292 — RESOLUTION AMENDING THE ESTABLISHED INCOME
GUIDELINES & ASSET LIMITATIONS FOR SENIOR AND DISABLED CITIZENS,
ACTIVE DUTY MILITARY RESERVES OR NATIONAL GUARD DEFERRED
ASSESSMENTS AND /OR SENIORS REDUCED REFUSE RATE.
2. RESOLUTION NO. 14295 — A RESOLUTION AMENDING THE GENERAL FUND
BUDGET FOR FISCAL YEAR 2014
3. RESOLUTION NO. 14296 — A RESOLUTION AMENDING THE WATER FUND
BUDGET FOR FISCAL YEAR 2014
(b) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS
AND SUPPLEMENTAL AGREEMENTS — SUPPLEMENTAL AGREEMENT #4 (LETTING
NO. 1, PROJECT NO. 13 -01 — JEFFERSON STREET SE FROM WASHINGTON TO
OAKLAND)
(c) CONSIDERATION OF CREEKSIDE BOARD APPOINTMENTS
- KURT HJERPE TO OCTOBER 2014
- SANDRA KAUFMAN TO OCTOBER 2015
(d) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO
HUTCHINSON CENTER FOR THE ARTS FOR THE RIVERSONG MUSIC FESTIVAL ON
JULY 18 AND 19, 2014
(e) CONSIDERATION FOR APPROVAL OF PARKS SUPERVISOR JOB DESCRIPTION
(f) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A
CITY COUNCIL AGENDA JUNE 24, 2014
(g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B
8. PUBLIC HEARINGS — 6:00 P.M.
15 min. (a) BICYCLE FRIENDLY ROUTE IMPROVEMENTS PROJECT (LETTING NO. 10, PROJECT NO.
14 -10)
Action — Motion to reject — Motion to approve
9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information
necessary to cra t wise policy. Always looking toward the Juture, not monitoring past)
2 min. (a) TRANSFER OF FEDERAL AVIATION ADMINISTRATION ENTITLEMENTS
Action —
10 min. (b) PRESENTATION OF 2013 PUBLIC WORKS ANNUAL REPORT
Action —
15 min. (c) REVIEW OF HUTCHINSON TRAFFIC ORIGIN - DESTINATION STUDY FINAL DRAFT
Action —
10 min. (d) DISCUSSION OF HOLDING APPEAL HEARING FOR PLANNING /ZONING
DEPARTMENT PROPERTY DECISION
Action —
10 min. (e) DISCUSSION OF WAYFINDING SIGNAGE
Action -
10. UNFINISHED BUSINESS
10 min. (a) CONSIDERATION OF ISSUING TAXICAB LICENSE TO NANCY ANGERHOFER
Action — Motion to reject — Motion to approve
11. NEW BUSINESS
10 min. (a) CONSIDERATION FOR APPROVAL OF ESTABLISHING A REVISED PERSONNEL
POLICY — ADOPTING RESOLUTION NO. 14293
Action — Motion to reject — Motion to approve
15 min. (b) CONSIDERATION FOR APPROVAL OF VARIANCE TO PERMIT ALLOWABLE LOT
COVERAGE FROM 25% TO 50% AT 1260 7TH AVENUE NW AS REQUESTED BY
PARTNERS 3 OF HUTCHINSON, LLC WITH FAVORABLE SPLIT PLANNING
COMMISSION VOTE (ADOPT RESOLUTION NO. 14294)
Action — Motion to reject — Motion to approve
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CITY COUNCIL AGENDA JUNE 24, 2014
10 min. (c) CONSIDERATION FOR APPROVAL OF WORK ORDER AND APPLICATION FOR
GRANT FOR 2014 -2015 AIRPORT PROJECT
Action — Motion to reject — Motion to approve
10 min. (d) CONSIDERATION FOR APPROVAL OF PROJECT AWARD FOR SOUTH GRADE ROAD
TRAIL AND PARKING LOT IMPROVEMENTS PROJECT (LETTING NO. 9, PROJECT NO.
14 -09)
Action —
15 min. (e) DISCUSSION OF DRAFT ORDINANCE PERTAINING TO BREWERS
Action —
5 min. (f) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14300 — A RESOLUTION
ESTABLISHING A BICYCLE - PEDESTRIAN ADVISORY COMMITTEE
Action — Motion to reject - Motion to approve
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the
organization and Council and manage the logistics of the Council. May include monitoring reports, policy
development and governance
process items.)
(a) CITY OF HUTCHINSON FINANCIAL REPORT AND INVESTMENT REPORT FOR MAY 2014
(b) CITY OF HUTCHINSON LOCAL SALES TAX QUARTERLY UPDATE
(c) PLANNING /ZONINGBUILDING DEPARTMENT MONTHLY REPORT FOR MAY 2014
(d) PLANNING COMMISSION MINUTES FROM MAY 20, 2014
13. MISCELLANEOUS
14. ADJOURN
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, JUNE 10, 2014
1. CALL TO ORDER — 5:30 P.M.
Mayor Steve Cook called the meeting to order. Members present were Mary Christensen, Gary Forcier,
Bill Arndt and Chad Czmowski. Others present were Marc Sebora, Interim City Administrator, Kent
Exner, City Engineer and Jody Winters, Attorney.
2. INVOCATION — Pastor Kevin Oster, Our Savior's Lutheran Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
Chief Dan Hatten recognized Sgt. Eric Kilian as the officer of the year as voted by the Minnesota Peace
Officers Association. This is in recognition of an incident that occurred on October 25, 2013.
Council Member Arndt recognized Emmett McCormick who has developed the former Burns Manor
site into beautiful green space.
Mayor Cook noted that the City's Controller, Andy Reid, received a certificate of achievement in
excellence of financial reporting by the Governance Finance Officers' Association for the City's
comprehensive financial report. This is in recognition of the work completed by the finance department.
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF MAY 27, 2014
Motion by Arndt, second by Christensen, to approve minutes as presented. Motion carried
unanimously.
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14288 - RESOLUTION TO SELL AT AUCTION SURPLUS PROPERTY
(FUEL TANK)
2. RESOLUTION NO. 14289 - RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC
CONTROL DEVICES (MCDONALD' S MOBILE HOME PARK, 566 BLUFF STREET NE —
KIDS INC AND 991 E HO DRIVE SE — VILLAGE ESTATES APARTMENT BUILDINGS)
3. ORDINANCE NO. 14 -724 - AN ORDINANCE APPROVING REVISIONS TO SECTIONS
5.02 AND 5.03 OF HUTCHINSON CITY CHARTER AS RECOMMENDED BY THE
CHARTER COMMISSION (SECOND READING AND ADOPTION)
4. ORDINANCE NO. 14 -0728 - AN ORDINANCE REPEALING ORDINANCE NO. 14 -0720 —
AMENDING CITY CHARTER TO INCREASE MAYORAL TERMS (SECOND READING
AND ADOPTION)
CITY COUNCIL MINUTES JUNE 10, 2014
5. ORDINANCE NO. 14 -0729 — AN ORDINANCE AMENDING SECTIONS 154.085
THROUGH 154.099 OF THE HUTCHINSON CITY CODE — FLOOD PLAIN
ORDINANCE (SECOND READING AND ADOPTION)
(b) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE
TO PHILLIP WESTBY OF THE COUNTRY STOP — LOCATION CHANGE
(c) CONSIDERATION FOR APPROVAL OF SALE OF 2004 BOBCAT A300 SKIDLOADER
(d) CONSIDERATION FOR APPROVAL OF ISSUING PARADE PEDDLER PERMIT TO
GERALD JOHNSON ON JUNE 15, 2014
(e) CONSIDERATION FOR APPROVAL OF RECREATION CENTER GYMNASIUM
ROOFTOP HEATING UNIT REPLACEMENT
(f) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Motion by Czmowski, second by Forcier, to approve consent agenda. Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M.
(a) 2014 PAVEMENT MANAGEMENT PROGRAM PROJECT (LETTING NO. 3, PROJECT NO.
14 -03)
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that two other
improvement projects are occurring this year, those being Jefferson Street and Lynn Road. When
those projects were bid out, both of which were state aid routes, additional bonding dollars became
available for other improvements. The proposed project includes Dales Street SW from Century
Avenue SW to CSAH 7, Hwy 15 Service Road from Echo Drive to Hutchinson Health, Freemont
Avenue from Hwy 15 to East Termini, Lynn Road SW from Clinton Avenue SW to South Grade
Road SW and Michael Court NW and potentially other roadways. The project is mill and overlay
with no infrastructure replacement. The project is anticipated to start in late August or early
September of 2014. Mr. Exner reviewed how assessments were arrived at. Total project cost is
estimated at $796,500. Mr. Exner explained how assessments would be applied to two large
agricultural parcels that are on Dale Street, which is essentially a 20 -year deferred assessment or
until the property is developed.
Bob Beeler, 903 Hwy 15 South Service Road, asked the details of the project. Mr. Exner explained
that some curbs will be replaced along with new mill and overlay. Typically the work in front of
specific sections is complete in three weeks. Access will remain open to the businesses during the
proj ect.
Robert Hantge, 899 Hwy 15 South Service Road, presented before the Council. Mr. Hantge asked
how it is arrived at that certain roads need to be completed in certain years, for example the Hwy 15
frontage road this year. Mr. Exner explained that a pavement management program is maintained
each year and this road, along with the others identified, have arrived at the top of the list. Mr.
Hantge expressed that he felt there are worse roads that need to be reconstructed. Mr. Exner noted
that those roads that are in worse condition remain as they are to be grouped separately for larger
more comprehensive projects. Mr. Hantge noted his property is on the corner of Echo Drive and the
Hwy 15 frontage road. Mr. Hantge raised concerns in that a project was completed on Echo Drive in
2005, which he is still paying off and now another project is beinu considered so soon on the
frontage of his property. Mr. Hantge's estimated assessment amount is approximately $12,000. If
another corner credit was applied to the property, such as was applied to his property on the Echo
Drive project, a $5000 credit would be seen. Mr. Hantge asked that the project be pushed back until
his assessments on Echo Drive are paid off, or some other alternative is considered. Mr. Exner
suggested that the Echo Drive assessment be studied and alternatives considered and reviewed. Mr.
Exner and staff will work with Mr. Hantge on various possibilities to address this. Council Member
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CITY COUNCIL MINUTES JUNE 10, 2014
Forcier and Council Member Czmowski suggested deferring the assessments on the frontage road
until the assessments on Echo Drive are paid in full. General discussion was held regarding the
condition of the Hwy 15 frontage road. Council Member Forcier suggested perhaps starting the
project further south and not include Mr. Hantge's property.
Terry Wendorff, property owner of one of the agriculture parcels on Dale Street, presented before
the Council. Mr. Wendorff noted he objects to the project on Dale Street. Mr. Wendorff explained
that a street project is a hardship to him as he has no benefit and as an agricultural land owner, he
does not need a road, but rather simply a field approach. Mr. Wendorff questioned the value of the
project to the citizens of Hutchinson. He asked if other maintenance alternatives could be
considered.
Motion by Forcier, second by Czmowski, to close public hearing. Motion carried unanimously.
It was noted that after bids are received, bids do not necessarily need to be accepted and the project
scope could be altered. Mr. Exner explained that he will be reviewing Mr. Hantge's assessments and
the assessment policy to see if alternatives can be considered. However in regard to Mr. Wendorff s
concerns, alterations to the roadway most likely will not be considered, and Mr. Exner believes that
the approach to the agriculture parcels is fair — deferring for 20 years or when the property is
developed.
Motion by Arndt, second by Christensen, to approve 2014 pavement management program project—
approving plans and specifications and advertising for bids. Motion carried unanimously.
More information will be put out to property owners after bids are received
9. COMMUNICATIONS, REQUESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise policy. Always looking toward the future, not monitoring past)
(a) UPDATE ON 35th YEAR TREE CITY USA CELEBRATION
Kirsten Taggert of the City Forestry Department presented before the Council. Ms. Taggert
provided information to the Council on an event being held on June 16, 2014. From 6:30 — 8:00
p.m. in Library Square a Tree City USA celebration is being held. Tree City USA is a nationally -
recognized program from the Arbor Day Foundation. A Tree City USA city must maintain four
criteria to keep the designation: have a Tree Board; have an annual Arbor Day observance and
proclamation; spend at least $2 /capita on urban forestry and maintain a tree care ordinance. The
City of Hutchinson has maintained the Tree City USA designation for the past 35 years. Ms.
Taggert reviewed some of the activities that will be held at the celebration.
(b) UPDATE ON POLICE MEMORIAL PARK
Chief Dan Hatten provided an update on the law enforcement park and the development of it.
Components of the park include green space, memorial and portal, flagpoles, and a gazebo /shelter.
The design and aspects of the park have been reviewed by the Public Arts Commission, as well as by
the artist that is creating the memorial. The City Council noted they could allocate money for the
flagpoles.
Motion by Christensen, second by Arndt, to approve purchase and installation of flagpoles for the
law enforcement park, as well approve the installation of a gazebo as part of the park plan and
design. Andy Reid, Controller, will bring back a recommendation to the Council on the funding
source of the flagpoles. Motion carried unanimously.
(c) DISCUSSION OF MCLEOD COUNTY FEEDLOT ORDINANCE
Dan Jochum, Planning Director, presented before the Council. Mr. Jochum noted that the purpose of
this discussion is to allow the Council an opportunity to provide comment on the proposed
amendments to the feedlot section of the Hutchinson Joint Planning area that will be considered at a
public hearing next week. Mr. Jochum noted that a feedlot committee is proposing that no new
feedlots be permitted within '/z mile from the City's municipal boundary. Any current feedlots
within ' /z mile may remain as long as they are currently permitted. The ordinance also proposes that
CITY COUNCIL MINUTES JUNE 10, 2014
any new feedlot or expansion of an existing permitted feedlot that is located within ' /z or more from
the City and within the Joint Planning Area will require a conditional use permit and McLeod
County Feedlot Permit to house a maximum of 399 animal units. In addition, no new feedlots shall
exceed 399 animal units.
Council Member Arndt commented that it is most likely that no new feedlots will be within the '/2
mile of the City of Hutchinson. Mayor Cook also expressed that he feels variance requests should
be taken seriously and be limited to protect both feedlot and residential properties. Mr. Jochum
commented that a lot of protections are put into place for the City within the proposed ordinance.
Mr. Jochum also noted that he does not see many new feedlots coming in to the area.
Mr. Jochum reviewed the Council's comments, which include making sure variance criteria is
adhered to, making sure the feedlot is active and in existence and starting with a specific date. The
Council also commented that they appreciate the opportunity to provide feedback on the proposed
ordinance.
10. UNFINISHED BUSINESS
(a) CONSIDERATION FOR APPROVAL OF ITEMS FOR BICYCLE FRIENDLY ROUTE
IMPROVEMENTS PROJECT (LETTING NO. 10, PROJECT NO. 14 -10)
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that this item was
considered at the last Council meeting and tabled, however the discussion before the Council this
evening has expanded some from the last consideration. Mr. Exner explained that the bicycle
friendly route improvements include using secondary streets as bike routes and connectivity to other
bicycle lanes. Mr. Exner shared information from the City's transportation plan, which included
signage options indicating "Share the Road" and "Bicycle Friendly" and striping options that paint
out bike areas. The cost of the proposed project is estimated at $108,900. Council Member
Czmowski commented that the pavement markings are much more identifiable than signage that can
get lost amongst other signs.
Marc Sebora, Interim City Administrator, explained that, as part of the bicycle friendly community
application, a committee should be established. In addition, a representative from Bicycle Alliance
of Minnesota will be in attendance at the next Council meeting to provide updates on the application
process.
Community improvement funds can be utilized for this project as opposed to bonding dollars which
was considered previously. A public hearing can still be held to bring awareness to the project. It
was suggested to hold the public hearing at the next Council meeting, especially with the Bicycle
Alliance of Minnesota being in attendance. Resolution No. 14286 will need to be revised to change
the public hearing date. The publication notice will be revised as well.
Motion by Forcier, second by Cook, to set June 24, 2014, as public hearing to review and discuss
bicycle friendly community project. Motion carried unanimously.
Mayor Cook suggested that a diagram be presented on where potential bicycle racks can be placed in
the downtown area. Kent Exner noted that staff has reviewed styles of bicycle racks that can be
presented, as well as the type of installation of the bicycle racks. Mayor Cook also suggested that at
the next meeting a bicycle advisory group can be discussed.
Motion by Christensen, second by Cook, to approve Resolution No. 14285, ordering preparation of
report on improvement for the bicycle friendly route improvements project. Motion carried
unanimously.
Dolf Moon, PRCE Director, presented before the Council. Mr. Moon explained that the Park
Supervisor, Sara Witte, has expressed interest in serving as a bicycle coordinator and incorporating
those types of duties into her job description. These duties will meet the criteria of the bicycle
friendly certification.
Formal action will be taken on designating the Parks Supervisor as the bicycle coordinator at the
CITY COUNCIL MINUTES JUNE 10, 2014
next Council meeting.
11. NEW BUSINESS
(a) CONSIDERATION OF ISSUING TAXICAB LICENSE TO NANCY ANGERHOFER
Marc Sebora, Interim City Administrator, presented before the Council. Mr. Sebora explained
that he had spoken with the applicant last week regarding her license application. The police
chief has recommended denying the application. The applicant would like to submit information
to provide more information to the Council. The applicant has not had an opportunity to provide
the information to date, therefore Mr. Sebora asked that the item be tabled to allow the applicant
more time.
Motion by Czmowski, second by Forcier, to table this item to June 24, 2014. Motion carried
unanimously.
(b) DISCUSSION OF REQUEST FOR PROPOSALS RECEIVED FOR CITY ADMINISTRATOR
RECRUITING PROCESS
Marc Sebora, Interim City Administrator, presented before the Council. Mr. Sebora explained
that the City advertised for proposals for recruitment services to complete the recruiting process
for the City Administrator position. Three proposals were received and reviewed. Based on the
prices for the services rendered, along with city administrator recruiting experience, the Council
felt that Springsted fit the City's needs the best. The maximum of $19,300 was included in the
proposal.
Motion by Czmowski, second by Forcier, to approve engaging the services of Springsted for
City Administrator recruiting process. Springsted included a guarantee that if the candidate does
not work for the City, Springsted will assist the city free of charge for a second administrator
search. Motion carried unanimously.
(c) CONSIDERATION FOR APPROVAL OF RE- SETTING AUGUST 12, 2014, CITY COUNCIL
MEETING DUE TO PRIMARY ELECTION
Marc Sebora, Interim City Administrator, presented before the Council. Mr. Sebora explained
that state law prohibits any public meetings from occurring between the hours of 6:00 -8:00 p.m.
on election day.
Motion by Arndt, second by Forcier, to re -set City Council meeting to 4:00 p.m. on August 12,
2014. Motion carried unanimously.
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the
organization and Council and manage the logistics of the Council. May include monitoring reports, policy
development and governance
process items.)
(a) FIRE DEPARTMENT MONTHLY REPORT FOR MAY 2014
(b) CITY OF HUTCHINSON WEED NOTICES REPORT FOR MAY 2014
(c) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM MAY 6, 2014
CITY COUNCIL MINUTES JUNE 10, 2014
13. MISCELLANEOUS
Andy Reid — Andy Reid, Controller, presented before the Council. Mr. Reid asked that the Council
set a workshop to review the audit report as prepared by the City's auditing firm. A review will then
be provided at a Council meeting as well.
Motion by Forcier, second by Cook, to set Council workshop for July 22, 2014, at 4:30 p.m. to
review audit report. Motion carried unanimously.
Mr. Reid also requested a workshop be set for July 8, 2014, to review the preliminary 2015 budget.
Motion by Christensen, second by Cook, to set July 8, 2014, at 4:00 p.m. to review preliminary 2015
budget. Motion carried unanimously.
Gary Forcier — Council Member Forcier noted that he has been working on a project for the
Fairgrounds and signage issues. Council Member Forcier stated that Emmett McCormick has
agreed to allow the placement of a Fairgrounds directional sign on top of his sign at his restaurant
which is located near the Fairgrounds. A concept will come before the Council for their approval.
Kent Exner — Mr. Exner stated that a Hwy 15/Main Street study open house has been scheduled for
June 17, 2014, at 7:00 p.m. in the Council Chambers.
Motion by Arndt, second by Christensen, to set June 17, 2014, at 7:00 p.m. as public meeting for
Hwy 15/Main Street open house. Motion carried unanimously.
Kent Exner and Dolf Moon also provided an update on the WC generator plant project. Mainly,
city staff has been working on a landscaping prod ect on the trail spur replacement after the new Main
Street bridge was put in. Additional tree plantings and shrubbery will also be installed.
Steve Cook — Mayor Cook noted that there is interest in a local brewery and a taproom. Mayor
Cook noted that local ordinances will need to be revised to accommodate this. Staff will have some
proposals at the next meeting.
14. ADJOURN
Motion by Arndt, second by Cook, to adjourn at 8:00 p.m. Motion carried unanimously
R
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Resolution 14292 amending resolution 14148
Department: Finance
LICENSE SECTION
Meeting Date: 6/24/2014
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND /EXPLANATION OF AGENDA ITEM:
Per State Statutes 435.193 and 435.195, senior citizens 65 years or older, disabled citizens, active duty military
reserves or a active duty Minnesota national guard members may apply for deferred payment of special assessments
for any homestead property. Deferral terminates upon either:
(a) the death of the owner, provided that the spouse is otherwise not eligible for the benefits hereunder;
(b) the sale, transfer or subdivision of the property or any part thereof;
(c) if the property should for any reason lose its homestead status; or
(d) if for any reason the taxing authority deferring the payments shall determine that there would be no hardship to
require immediate or partial payment.
In addition, City Policy number 2.14 allows senior citizens 65 years or older and disabled citizens to apply for reduced
refuse rates.
Citizens applying for either special assessment deferral or a reduced refuse rate must comply with income guidelines
as defined by the US Department of HUD. HUD defines those guidelines for 2014 as $25,600 per year for one person
and $29,250 per year for a married couple, "joint tenants or tenants in common ". The language in quotations is being
added with this resolution. The previous annual income guidelines for 2013 were $25,800 for one person and
$29,450 for a married couple.
Citizens must also comply with an asset limitation of $30,000, excluding the homestead and automobile.
Each year Finance reviews the income guidelines by HUD and amends the established income guidelines via
resolution.
BOARD ACTION REQUESTED:
Approve Resolution 14292 amending the established income guidelines & asset limitations for Senior and Disabled
Citizens, Active Duty Military Reserves or National Guard deferred assessments and /or Seniors reduced refuse rate.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON MN
RESOLUTION NO. 14292
AMENDING RESOLUTION NO. 14148 ESTABLISHING INCOME GUIDELINES &
ASSET LIMITATIONS, FOR SENIOR CITIZENS 65 YEARS OR OLDER, DISABLED
CITIZENS, ACTIVE DUTY MILITARY RESERVES OR NATIONAL GUARD
DEFERRED ASSESSMENTS AND SENIOR CITIZENS REDUCED REFUSE RATE
WHEREAS, the Minnesota Statutes provide tax deferral of homestead property for senior citizens 65 years
of age or older, or a person(s) on disability as defined by the Social Security Administration, or for members of the
National Guard or military reserves in active service, for whom it would be a hardship to make payments, and
WHEREAS, the home owner can make application for deferred payment of special assessments on forms
which can be obtained from the City Administrator's office, and
WHEREAS, the home owner /renter can make application for reduced refuse rate on forms which can be
obtained from the City Administrator's office.
NOW THEREFORE, the City Council has established the following income guidelines, asset limitations,
and verification requirements for applications for deferred assessments and/or reduced refuse rates:
To be granted to person(s) with a low income of $25,600.00 per year for one person and $29,250.00
per year for a married couple, joint tenants or tenants in common.
2. To be granted to person(s) with an asset limitation of not to exceed $30,000.00, excluding the
homestead and automobile.
Deferred assessments and/or reduced refuse requests may only be applied for if the following
documents are submitted at the time of said application.
A. Federal Income Tax Form 1040, 1040A, 1040EZ; or
B. Minnesota Property Tax Refund Form M -1PR
Every two years the City can request said information to continue deferral of assessments or reduced
refuse charges; existing deferred assessments and reduced refuse accounts shall submit the same
documentation to continue the reduced charges.
4. The right of deferment is automatically terminated if:
A. The owner dies and the spouse is not otherwise qualified;
B. The property or any part thereof is sold, transferred, or subdivided;
C. The property should lose its homestead status; or
D. If for any reason the City determines that there would be no hardship to require immediate or
partial payment.
Adopted by the Hutchinson City Council this 24th day of June, 2014.
ATTEST:
Marc A. Sebora, City Administrator Steven W Cook, Mayor
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Amendment to the 2014 General Fund Budget
Department: Finance
LICENSE SECTION
Meeting Date: 6/24/2014
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OF AGENDA ITEM:
The 2014 general fund budget included the assumption that severance payments related to the early retirement
incentive would be expensed in 2014. We included $307,260 of severance expense in the budget and $110,668 of
self insurance fund revenue to balance the budget.
As I prepared the 2013 financial statements for the auditors, I had discussions with Jeremy Carter and our auditor
Kyle Meyers regarding the appropriate period to recognize the severance expense. I believe the liability exists at
12/31/2013 as that was the last day of employment for the retirees and therefore the expense should be in 2013. Our
auditor and Jeremy both agreed with expensing in 2013 . At the time it looked like the general fund would be able to
absorb the severance and still show a small surplus for 2013. As it turns out we will have a small deficit of
approximately $2,000 on a budget of $10.5M.
In order to have effective financial statements for 2014, we need to amend the budget to remove the severance
expense and the self insurance revenue. This will allow departments and any reader of the financial statements to
better match the actual activity against the budget.
This amendment will result in the 2014 general fund budget showing a surplus of $196,592.
BOARD ACTION REQUESTED:
Approve resolution 14295 to amend the general fund budget.
Fiscal Impact: -$ 196,592.00 Funding Source: Positive impact to the General Fund budget
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
RESOLUTION NO. 14295
RESOLUTION AMENDING THE GENERAL FUND BUDGET FOR FISCAL YEAR 2014
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
THAT the annual General Fund budget of the City of Hutchinson for fiscal year 2014 is
amended to remove severance expense related to the 2013 early retirement incentive. The actual
expense was recorded on 12/31/2013 and absorbed within the 2013 general fund budget. The
transfer from the self insurance fund intended to lessen the impact of the severance payouts is
also removed from the 2014 budget.
REVENUES AVAILABLE
CURRENT REVENUE
Taxes
Licenses
Permits
Inter - Governmental Revenue
Charges for Services
Fines & Forfeitures
Interest
Refunds & Reimbursements
Transfers from Other Funds
TOTAL AVAILABLE
REQUIREMENT
APPROPRIATIONS
Salaries & Benefits
Supplies & Maintenance
Professional & Contractual Services
Services & Charges
Transfers
Miscellaneous
TOTAL APPROPRIATIONS
GENERALFUND
Original Amended
Budget Amendment Budget
$ 4,491,446
$ 4,491,446
58,500
58,500
181,150
181,150
1,214,605
1,214,605
1,946,828
1,946,828
50,000
50,000
50,000
50,000
758,610
758,610
2,239,321
(110,668) 2,128,653
$ 10,990,460 $
(110,668) $ 10,879,792
$ 7,316,969
(307,260) $ 7,009,709
781,887
781,887
465,359
465,359
2,028,168
2,028,168
98,250
98,250
299,827
- 299,827
$ 10,990,460 $
(307,260) $ 10,683,200
Adopted by the City Council this 24th day of June 2014.
ATTEST:
Marc A. Sebora
Interim City Administrator
Steven W. Cook
Mayor
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Amendment to the 2014 Water Fund Budget
Department: Finance
LICENSE SECTION
Meeting Date: 6/24/2014
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OF AGENDA ITEM:
The 2014 water fund budget included the assumption that severance payment related to the early retirement incentive
would be expensed in 2014. We included $30,624 of severance expense in the budget for the Water Superintendent.
As I prepared the 2013 financial statements for the auditors, I had discussions with Jeremy Carter and our auditor
Kyle Meyers regarding the appropriate period to recognize the severance expense. I believe the liability exists at
12/31/2013 as that was the last day of employment for the retiree and therefore the expense should be in 2013. Our
auditor and Jeremy both agreed with expensing in 2013 .
In order to have effective financial statements for 2014, we need to amend the budget to remove the severance
expense. This will allow the department and any reader of the financial statements to better match the actual activity
against the budget.
This amendment will have a positive impact on the 2014 water fund budget in the amount of $30,624.
BOARD ACTION REQUESTED:
Approve resolution 14296 to amend the water fund budget.
Fiscal Impact: -$ 30,624.00 Funding Source: Positive impact to the Water Fund budget
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
RESOLUTION NO. 14296
RESOLUTION AMENDING THE WATER FUND BUDGET FOR FISCAL YEAR 2014
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
THAT the annual Water Fund budget of the City of Hutchinson for fiscal year 2014 is
amended to remove severance expense related to the 2013 early retirement incentive. The actual
expense was recorded on 12/31/2013 and absorbed within the 2013 water fund budget.
REVENUES AVAILABLE
CURRENT REVENUE
Water Revenues
Local Sales Tax Revenue
Charges fo
Interest Earnings
Liquor Transfer
TOTAL AVAILABLE
REQUIREMENT
APPROPRIATIONS
Personnel Services
Supplies
Professional /Contractual Services
Other Services & Charges
Debt Service
Transfers Out
Miscellaneous
Depreciation
Capital Outlay
TOTAL APPROPRIATIONS
Original Amended
Budget Amendment Budget
$ 2,381,500
$ 2,381,500
650,000
650,000
42,500
42,500
20,000
20,000
64,192
64,192
$ 3,158,192 $
- $ 3,158,192
$ 458,104
(30,624) $ 427,480
124,250
124,250
35,000
35,000
374,618
374,618
1,229,916
1,229,916
43,145
- 43,145
22,000
22,000
1,105,500
1,105,500
250,000
250,000
$ 3,642,533 $
(30,624) $ 3,611,909
Adopted by the City Council this 24th day of June 2014.
Steven W. Cook
ATTEST: Mayor
Marc A. Sebora
Interim City Administrator
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Approval of Project Change Orders & Supplemental Agreements
Department: PW /Eng
LICENSE SECTION
Meeting Date: 6/24/2014
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OF AGENDA ITEM:
As construction has proceeded on the below listed projects there has been additional work, project scope revisions,
and /or construction completion date changes. The items specified below have been identified and deemed necessary
to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders
and /or Supplemental Agreements are proposed as noted:
o Supplemental Agreement No. 3 - Letting No. 1 /Project No. 13 -01 - Jefferson St SE from Washington to Oakland
This Change Order addresses the work delays due to the recent on -site project rainfall events by extending the
Substantial Completion Date for sod only to June 3, 2014. The additional work results in no increase to the current
contract amount and does not affect the Final Completion Date.
BOARD ACTION REQUESTED:
Approval of Change Orders and Supplemental Agreements
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Supplemental Agreement
STATE AID FOR LOCAL TRANSPORTATION
SUPPLEMENTAL AGREEMENT
City /County of City of Hutchinson
Supplemental Agreement No. 4
Page 1 of 1
FEDERAL PROJECT
STATE PROJECT
LOCAL PROJECT NO.
CONTRACT NO.
NO.
NO.
L1 P13 -01
L1 P13 -01
SAP 133 - 103 -001
CONTRACTOR NAME AND ADDRESS
LOCATION OF WORK
R & R Excavating
Jefferson St SE from Washington Ave E to Oakland Ave
1149 Hwy 22 South
SE
Hutchinson, MN 55350
TOTAL SUPPLEMENTAL AGREEMENT AMOUNT
$0.00
This Contract is between the Local Government Entity and Contractor as follows:
WHEREAS: Due to the recent on -site project rainfall events, extension of the Substantial Completion Date, for
sod only, will be changed to June 3, 2014. Failure to substantially complete the work within the time period
specified, or as extended in accordance with this Article, will result in the deduction from the monies due the
Contractor, the sum of $1,250.00 for each calendar day which elapses between the end of the allowable
construction period, if and as extended, and the date certified by the Engineer.
NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD THAT:
COST BREAKDOWN
There are no items associated with this Supplemental Agreement.
* Funding category is required for federal projects.
Approved By Project Engineer: Kent Exner Approved By Contractor: R & R Excavating
Approved by Hutchinson City Council 06/24/2014.
Signed Signed
Date: 06/24/2014 Phone: (320) 234 -4212 I Date: Phone: (320) 587 -5918
Original to Project Engineer; Copy to Contractor
Once contract has been fully executed, forward a copy to DSAE for funding review:
The State of Minnesota is not a participant in this contract; signing by the District State Aid Engineer is
for FUNDING PURPOSES ONLY. Reviewed for compliance with State and Federal Aid Rules /Policy.
Eligibility does not guarantee funds will be available.
This project is eligible for:
Local funds
District State Aid Engineer:
Federal Funding State Aid Funding
Date:
http : //hu- webs/RtAEC/Reports /rpt Supplemental .asp ?changeorderid =52 6/18/2014
June 19, 2014
Dear Council Members,
There are two vacancies for unexpired terms on the Creekside Advisory Board, one for Marion Filk's
position and the other for Bob Peterson's. To fill those positions I would like to appoint the following
people:
Sandra Kaufman to fill Marion Filk's position. Like Marion, Sandra is a master gardener and has a degree
in horticulture. Having someone with that background has been an asset to Creekside in the past and
will help going forward. When I reached out to one of the local master gardeners, Sandra was
recommended.
Kurt Hjerpe to fill Bob Peterson's position. As did Bob, Kurt brings a business background to Creekside.
In addition, Kurt also brings a background with heavy equipment, mobilizing equipment and hauling
materials.
Both individuals will bring valuable perspectives and backgrounds to Creekside and have the support of
Creekside Manager Andy Kosek. I would appreciate your approval.
Sincerely,
Mayor Steve Cook
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Temporary Liquor License - Hutchinson Center for the Arts - RiverSong
Department: Administration
LICENSE SECTION
Meeting Date: 6/24/2014
Application Complete Yes
Contact: Marc A. Sebora
Agenda Item Type:
Presenter: Marc A. Sebora
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OF AGENDA ITEM:
The Hutchinson Center for the Arts has submitted a temporary liquor license application to dispense liquor at the
RiverSong Music Festival being held July 18 and 19, 2014. The Hutchinson Center for the Arts is a non - profit
organization that has been in existence for at least three years and meets the requirements for a temporary liquor
license.
BOARD ACTION REQUESTED:
Approve issuing temporary liquor license to Hutchinson Center for the Arts on July 18 and 19, 2014.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
FMA = 2
MiNNEyQTA DE ARTMFNT OF PUB SAFeTY
Name of organization
Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Division
444 Cedar Street, Suite 222, St. Paul, MN 55101
651 -201 -7500 Fax 651- 297 -5259 TTY 651 -282 -6555
APPLICATION AND PERMIT FOR A 1 DAY
TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE
Hutchinson Center for the Arts DBA RiverSong Music Festival
Address
115 Franklin Street SW
Name of person making application
n Rodeberg, Vice Chair - Steering Committee
Date(s) of event
IJ 18 and July 19, 2014
Organization officer's name
Date organized Tax exempt number
December 3, 2007 MN0116565/26- 2263988
City State Zip Code
Hutchinson Minnesota I 55350
Business phone Home phone
651.470.21148 320.587.0753
Type of organization
❑ Club ® Charitable ❑ Religious ❑ Other non - profit
City
X
John Rodeberg, Vice Chair - Steering Committee
Hutchinson
X
Karen Grasmon, Chair- Steering Committee
Hutchinson
Add New Officer
State Zip
Minnesota 5$350
Minnesota 55350
Location where permit will be used. If an outdoor area, describe.
Outdoors in Masonic West River Park, same as last 5 years. Entire site will be fenced in. Hutchinson Police Services will be engaged along
with security volunteers at all times liquor is being served. Trained and certified staff are running beer and wine area.
If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service.
Only intoxicating beer /malt beverages and wine will be served. Trained personnel will be provided on all shifts, staffed by
volunteers.
If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage.
APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT
f f-r c_ !nr rsue-, /VAC_ tr eo l
City /County Date Approved
75. 0 0
City Fee Amount
Date Fee Paid
Permit Date
Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement
NOTE: Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address
above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the
permit for the event.
Page 1 of l
LIQUOR LIABILITY MINNESOTA JOINT UNDERWRITING ASSOCIATION
CERTIFICATE OF INSURANCE 12400 PORTLAND AVE S, STE 190 Page 1
BURNSVILLE, MN 55337
Policy Number: L140224 Policy Period: FROM 7/18/2014 TO 7/20/2014
12:01 AM Standard Time
INSURED: AGENT: 6900
HUTCHINSON CENTER FOR THE ARTS CITIZENS INSURANCE AGENCY
L5 FRANKLIN ST. SW 102 MAIN ST.S.
HUTCHINSON MN 55350 HUTCHINSON MN 55350
PHONE: 320/587 -2674
THE M TUTA IS PROHIBITED By STATUTE FROM PROVIDING PRODUCTS AND COMPLETED OPERATIONZ COVERAGE
NEW POLICY
LIQUOR LIABILITY
`.E:tT
ail
MASONIC WEST RIVER PARK, HUTCHINSON MN 55350
COVERAGE
Deductible Amount: BONE
L. Bodily Injury
Property Damage
Loss of Means of Support
Pecuniary Loss
Annual Aggregate
Per Claimant
LIMIT
(Each
Person)
$50,000
(Each
Occurrence)
$1001000
(Each
Occurrence)
$10,000
(Each
Person)
$50,000
(Each
Occurrence)
$100,000
(Each
Person)
$50,000
(Each
Occurrence)
$100,000
$300,000
NONE
Business Description: SPECIAL EVENT - SHORT TERM, LIQUOR
LIQUOR LIABILITY
Certificate Holder.
CITY OF HUTCHINSON
111 HASSAN ST. SE
HUTCHINSON MN 55359
1
Should the above policy be cancelled before the expiration date thereof, the Association will
endeavor to mail 60 days written notice to the above named certificate holder, but failure to
mail such notice shall impose no obligation or liability of any kind upon the Association. In
the event the cancellation is for non payment of premium, the Association will mail a I0 day
written notice.
6/09/14
COUNTERSIGNATURE DATE
* CERTIFICATE; HOLDER * OUR AUTHORIZED REPRESENTATIVE
7/18/14 7118/14
End of Certificate For Location 1 Building 1
HUTCHINSON CITY COUNCIL
ci=V�f�
Request for Board Action
79 M-W
Agenda Item: Consideration of Park Supervisor Job Description
Department: PRCE
LICENSE SECTION
Meeting Date: 6/24/2014
Application Complete N/A
Contact: DOLF MOON
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OF AGENDA ITEM:
As part of the Bicycle Friendly designation application process the Park Supervisors job description has been
amended to reflect the duties of a Bicycle Program Manager. I would recommend approval of the new job description.
Please see attached description.
BOARD ACTION REQUESTED:
Approve Park Supervisor job description
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
TITLE
DEPARTMENT
ACCOUNTABLE TO
SUMMARY
PARKS SUPERVISOR
PARKS & RECREATION
jobdesc170
2009
DIRECTOR OF PARKS /RECREATION /COMMUNITY EDUCATION
THIS IS ADMINISTRATIVE SUPERVISORY WORK COORDINATING MAINTENANCE
FUNCTIONS AND SERVING AS A LIAISON BETWEEN PARK MAINTENANCE STAFF
AND DIRECTOR OF PRCE
DUTIES AND RESPONSIBILITIES
Coordinates with Park Maintenance supervisory staff and other department representatives as
needed to develop schedules for all maintenance activities.
2 Interviews and recommends for hire all seasonal employees related to maintenance staff.
Provides direct supervision to full -time and seasonal employees for all aspects of park
maintenance operations. Provides safety training for these employees.
3 Coordinates the operational needs of PRCE Department with program staff.
4 Serves as liaison between parks maintenance staff and Director of PRCE.
5 Encourages participation of volunteer workers. Assumes responsibility for coordinating
volunteer workers and assigning staff for specific events and duties.
6 Assists with annual budget preparation. Secures quotations, develops specifications, and
oversees and approves all expenditures according to guidelines.
7 Involves civic organizations, service groups and interested individuals in support of parks
including recruiting financial and in -kind contributions.
8 Develops a comprehensive park development program involving staff and community through
the development of a one -year, three -year, and five -year plan.
9 Serves as the eicvcle Program Manager as related to the eicvcle Friendly Community
designation. Acts as the City staff representative to the eicvcle Advisory Committee. Runs
programs and implements projects in the community's bkvcle and pedestrian plans.
10 Coordinates interdepartmental work with other supervisors or directors.
11 Develops inventories and other databases utilizing GIS and other computerized resources
related to all data relevant to the comprehensive park system. Coordinates with IT the
updating of the Parkfinder feature on the City website.
EQUIPMENT All vehicles, equipment, and machinery of the park maintenance department. Personal
computer and software, printer, copier, scanner, calculator, fax machine, telephone, cellular telephone and
two -way radio.
REQUIRED QUALIFICATIONS High school diploma or GED. Knowledge of maintenance procedures.
Strong organizational and leadership skills. Ability to establish and maintain effective working
relationships with staff and public. Working knowledge of personal computers. Valid driver's license.
DESIRABLE QUALIFICATIONS Degree in Parks and Recreation Administration or related field.
Supervisory experience. Understanding of GPS and GIS systems and software /hardware. Grant writing
experience and abilities.
WORKING CONDITIONS: Inside and outside work. Variable working hours based on activity schedule.
Evening meetings and unscheduled hours as required.
Grade 8 Position
CITY OF HUTCHINSON
ADDENDUM TO JOB DESCRIPTIONS 1995
TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT (ADA)
FOR POSITIONS: Building Custodian, Liquor Store Clerk, Laboratory Technician, Parks Supervisor
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to reach with hands
and arms. The employee frequently is required to stand, walk and use hands to finger, handle, feel
or operate objects, tools or controls. The employee is occasionally required to sit, climb or
balance, stoop, kneel, crouch or crawl, and talk or hear, and smell.
The employee must frequently lift and /or move up to 25 pounds and occasionally lift and /or move
up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision,
color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may
be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee occasionally works near moving mechanical
parts. The employee occasionally works in high, precarious places and is occasionally exposed to
wet /or humid conditions, fumes or airborne particles, toxic or caustic chemicals, and vibration.
The noise level in the work environment is usually moderate.
The duties listed in job descriptions are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the position if the work
is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and
is subject to change by the employer as the needs of the employer and requirements of the job change.
CITY OF HUTCHINSON
Check Register - Council Check Register 1
Check Issue Dates: 6/11/2014 - 6/24/2014 6/18/2014
Check Number
Check Issue Date
Amount Vendor
Account Description
181297
6/24/2014
59.57 3D SPECIALTIES
Sign Repair Materials
181298
6/24/2014
655.00 AARP
Other Professional Services
181299
6/24/2014
576.30 ACE HARDWARE
Equipment Parts
181300
6/24/2014
718.44 ALPHA WIRELESS
Training
181301
6/24/2014
135.31 AMERICAN BOTTLING CO
Cost of Sales - Miscellaneous
181302
6/24/2014
13.33 AMERICAN WELDING & GAS
Automotive R &M
181303
6/24/2014
73.64 AMERIPRIDE SERVICES
Contractual R &M
181304
6/24/2014
230.00 ANIMAL MEDICAL CENTER ON CROW RIVER
Other Professional Services
181305
6/24/2014
1,109.10 ARCTIC GLACIER USA INC.
Cost of Sales - Miscellaneous
181306
6/24/2014
1,103.00 ARNESON DISTRIBUTING CO
Cost of Sales - Beer
181307
6/24/2014
44.02 ARROWHEAD SCIENTIFIC INC
Operating Supplies
181308
6/24/2014
779.75 ARTISAN BEER COMPANY
Cost of Sales - Beer
181309
6/24/2014
12,948.44 ASPHALT CONTRACTORS INC
Contractual R &M
181310
6/24/2014
6,493.88 ASSURANT EMPLOYEE BENEFITS
Premiums - Dental
181311
6/24/2014
240.06 AUTO VALUE - GLENCOE
Equipment Parts
181312
6/24/2014
708.17 B & C PLUMBING & HEATING INC
Other Professional Services
181313
6/24/2014
5,268.00 B & L UTILITY MAINTENANCE
Contractual R &M
181314
6/24/2014
10,480.43 B. W. WELDING
Equipment Parts
181315
6/24/2014
120.04 BAHE, MICHAEL
Travel /Conference Expense
181316
6/24/2014
2,280.00 BARN YARD, THE
Inventory - Process Material
181317
6/24/2014
211.60 BERNICK'S
Cost of Sales - Miscellaneous
181318
6/24/2014
330.00 BMI
Dues & Subscriptions
181319
6/24/2014
3,249.25 BRAUN INTERTEC CORP
Other Professional Services
181320
6/24/2014
84.00 BROTHERS FIRE PROTECTION COMPANY
Safety Supplies
181321
6/24/2014
68.00 BUBOLTZ, LINDSEY
Recreation Activity Fees
181322
6/24/2014
66,762.40 C & L DISTRIBUTING
Cost of Sales - Liquor
181323
6/24/2014
239.40 CALIFORNIA CONTRACTORS SUPPLIES
Small Tools & Minor Equipment
181324
6/24/2014
132.00 CANNON RIVER WINERY
Cost of Sales - Wine
181325
6/24/2014
37.48 CARR FLOWERS
Employee Flowers
181326
6/24/2014
83.41 CENTRAL HYDRAULICS
Automotive R &M
181327
6/24/2014
277.91 CENTRAL MCGOWAN
Equipment Parts
181328
6/24/2014
2,940.80 CENTRAL MN DUST CONTROL LLC
Contractual R &M
181329
6/24/2014
139.58 CLEAN CUT LAWN CARE
Other Professional Services
181330
6/24/2014
200.00 CMK SERVICES LLC
Other Professional Services
181331
6/24/2014
504.54 COMDATA CORPORATION
Operating Supplies
181332
6/24/2014
8,489.00 COMMERCIAL ASPHALT REPAIR LLC
Contractual R &M
181333
6/24/2014
680.00 CORNER POST EROSION CONTROL
Improv other than Buildings
181334
6/24/2014
931.65 CROW RIVER AUTO & TRUCK REPAIR
Automotive R &M
181335
6/24/2014
55.00 CROW RIVER ORGANIZATION OF WATER
Operating Supplies
181336
6/24/2014
327.00 CROW RIVER PRESS INC
Printing & Publishing
181338
6/24/2014
40.00 CUMMINGS, KELLY
Refunds & Reimbursements
181339
6/24/2014
13,133.05 DAY DISTRIBUTING
Cost of Sales - Beer
181340
6/24/2014
267.40 DROP -N -GO SHIPPING INC
Postage
181341
6/24/2014
212.43 DUNDEE
Operating Supplies
181342
6/24/2014
3,870.00 E. G. RUD & SONS, INC.
Other Professional Services
181343
6/24/2014
8,225.36 E2 ELECTRICAL SERVICES INC
Contractual R &M
181344
6/24/2014
58.25 ECOLAB PEST ELIMINATION
Contractual R &M
181345
6/24/2014
3,420.00 ERICKSON ENGINEERING CO LLC
Other Professional Services
181346
6/24/2014
280.45 EXNER, KENT
Travel /Conference Expense
181347
6/24/2014
2.07 FASTENAL COMPANY
Repair & Maintenance Supplies
181348
6/24/2014
224.53 FINANCE & COMMERCE
Advertising
181349
6/24/2014
185.00 FIRST ADVANTAGE LNS OCC HEALTH SOLUTIONS
Drug Testing
181350
6/24/2014
129.30 FIRST CHOICE FOOD & BEVERAGE SOLUTIONS
Operating Supplies
181351
6/24/2014
800.08 FISHER SCIENTIFIC
Chemicals & Chemical Products
181352
6/24/2014
24.00 FRONING, SANDY
Refunds & Reimbursements
181353
6/24/2014
120.20 G & K SERVICES
Operating Supplies
181354
6/24/2014
30.00 GARBERG, MARCIA
Refunds & Reimbursements
181355
6/24/2014
3,619.00 GAVIN WINTERS TWISS THIEMANN & LONG LTD
Other Professional Services
181356
6/24/2014
505.00 GFOA
Miscellaneous Expense
181357
6/24/2014
117.24 GLACIAL RIDGE WINERY
Cost of Sales - Wine
181358
6/24/2014
125.00 GOEBEL, CAROLIN
Uniforms & Personal Equip
181359
6/24/2014
270.00 GOVERNMENT TRAINING SERVICES (GTS)
Travel /Conference Expense
181360
6/24/2014
681.30 GREAT NORTHERN ENVIORNMENTAL LLC
Contractual R &M
181361
6/24/2014
807.72 GREEN LIGHTS RECYCLING
Refuse - Recycling
181362
6/24/2014
3,278.45 GRO -WELL BRANDS
Inventory - Bagged Product
181363
6/24/2014
10,511.00 HACH COMPANY
Other Professional Services
181364
6/24/2014
210.50 HAGER JEWELRY INC.
Other Professional Services
181365
6/24/2014
132.00 HANSEN GRAVEL
Repair & Maintenance Supplies
181366
6/24/2014
6,985.00 HANSON & VASEK CONSTRUCTION
Contractual R &M
181367
6/24/2014
784.50 HAUGEN, DARRELL
Advertising
181368
6/24/2014
1,610.00 HAWKINS INC
Chemicals & Chemical Products
181369
6/24/2014
3,897.00 HENDRICKSON & SONS PLUMBING LLC
Contractual R &M
181370
6/24/2014
629.72 HENRYS FOODS INC
Concession Supplies
181371
6/24/2014
463.61 HILLYARD / HUTCHINSON
Cleaning Supplies
181372
6/24/2014
3,324.50 HJERPE CONTRACTING
Buildings & Structures
181373
6/24/2014
601.13 HOLT MOTORS INC
Automotive R &M
181374
6/24/2014
1,100.00 HO LT TOUR AND CHARTER INC.
Other Professional Services
181375
6/24/2014
126.00 HOME SWEET HOME QUILT & DESIGN
Uniforms & Personal Equip
181376
6/24/2014
41.00 HORTON, TIFFANY
Refunds & Reimbursements
181377
6/24/2014
400.00 HRA
Admin /Loan Fees
181378
6/24/2014
1,232.50 HUTCH CAFE
Operating Supplies
181379
6/24/2014
1,682.00 HUTCHINSON AREA HEALTH CARE
Common Area Maintenance
181380
6/24/2014
12,090.70 HUTCHINSON CO -OP
Operating Supplies
181381
6/24/2014
75.00 HUTCHINSON HEALTH
Miscellaneous Expense
181382
6/24/2014
883.46 HUTCHINSON LEADER
Printing & Publishing
181383
6/24/2014
79,333.40 HUTCHINSON UTILITIES
Utilities
181384
6/24/2014
233.69 HUTCHINSON WHOLESALE
Repair & Maintenance Supplies
181385
6/24/2014
4,766.95 HUTCHINSON, CITY OF
Utilities
181386
6/24/2014
4,000.00 HUTCHINSON, CITY OF
ATM Replenishment
181387
6/24/2014
8.35 INDEPENDENT EMERGENCY SERVICES
Communication Maintenance
181388
6/24/2014
60.94 INTERSTATE BATTERY SYSTEM MINNEAPOLIS
Equipment Parts
181389
6/24/2014
10.00 IOWA DEPT OF AGRICULTURE
Licenses & Permits
181390
6/24/2014
114.49 JACK'S UNIFORMS & EQUIPMENT
Uniforms & Personal Equip
181391
6/24/2014
184.40 JACOBSEN, SEPTEMBER
Operating Supplies
181392
6/24/2014
300.00 JERABEK, ALAN
Refunds & Reimbursements
181393
6/24/2014
200.00 JEX- PAULSON, SHANNON
Refunds & Reimbursements
181394
6/24/2014
1,428.35 JJ TAYLOR DIST OF MN
Cost of Sales - Beer
181395
6/24/2014
137.60 JOCHUM, DANIEL
Travel /Conference Expense
181396
6/24/2014
31,631.32 JOHNSON BROTHERS LIQUOR CO.
Cost of Sales - Liquor
181397
6/24/2014
1,821.50 KAESER COMPRESSORS
Contractual R &M
181398
6/24/2014
45.00 KATZENMEYER, KAYLA
Refunds & Reimbursements
181399
6/24/2014
509.50 KDUZ KARP RADIO
Advertising
181400
6/24/2014
720.00 KIESLER POLICE SUPPLY INC.
Operating Supplies
181401
6/24/2014
51.81 KOBOW, BECKY
Operating Supplies
181402
6/24/2014
1,430.00 KOHLS SWEEPING SERVICE
Contractual R &M
181403
6/24/2014
96.10 KRAMES STAYWELL LLC
Safety Supplies
181404
6/24/2014
3,619.43 L & P SUPPLY CO
Automotive R &M
181405
6/24/2014
100.00 LAKE SUPERIOR COLLEGE
Travel /Conference Expense
181406
6/24/2014
10,205.93 LANDSCAPE CONCEPTS INC
Professional Services
181407
6/24/2014
196.08 LANO EQUIPMENT OF NORWOOD
Equipment Parts
181408
6/24/2014
45,047.00 LEAGUE OF MN CITIES -INS TRUST
Worker's Comp Insur Premiums
181409
6/24/2014
522.20 LIFEGUARD STORE, THE
Operating Supplies
181410
6/24/2014
695.00 LOCATORS & SUPPLIES
Small Tools & Minor Equipment
181411
6/24/2014
44,264.60 LOCHER BROTHERS INC
Cost of Sales - Beer
181412
6/24/2014
7,860.00 LOGIS
Monthly Software Support
181413
6/24/2014
248.45 MAIN STREET SPORTS BAR
Tree City USA Dinner
181414
6/24/2014
169.55 MAYTAG LAUNDRY & CAR WASH
Other Professional Services
181415
6/24/2014
800.00 MCLEOD COOP POWER ASSN
Electric Territory Fee
181416
6/24/2014
100.00 MCLEOD COUNTY COURT ADMINISTRATOR
Bail Money
181417
6/24/2014
92.00 MCLEOD COUNTY RECORDER
Other Professional Services
181418
6/24/2014
21,681.27 MCLEOD COUNTY REGIONAL RAIL AUTHORITY
Depot Loan
181419
6/24/2014
1,281.65 MEEKER WASHED SAND & GRAVEL
Cost of Sales - Bulk Product
181420
6/24/2014
529.85 MENARDS HUTCHINSON
Operating Supplies
181421
6/24/2014
30.00 MESSAGE MEDIA
Phone Services
181422
6/24/2014
401.70 MG GLOBAL LLC
Cost of Sales - Miscellaneous
181423
6/24/2014
71.70 MINI BIFF
Equipment Rental
181424
6/24/2014
195.00 MINNESOTA SPORTS FEDERATION
Other Professional Services
181425
6/24/2014
2,389.10 MINNESOTA VALLEY TESTING LAB
Other Professional Services
181426
6/24/2014
44.22 MOXIE MEDIA
Printing & Publishing
181427
6/24/2014
140.00 MPPOA
Travel /Conference Expense
181428
6/24/2014
273.00 MRPA
Other Professional Services
181429
6/24/2014
675.00 MWOA
Travel /Conference Expense
181430
6/24/2014
300.00 NBS CALIBRATIONS
Other Professional Services
181431
6/24/2014
1,009.92 NERO ENGINEERING
Other Professional Services
181432
6/24/2014
330.00 NEW FRANCE WINE
Cost of Sales - Wine
181433
6/24/2014
157.11 NORTH CENTRAL LABORATORIES
Chemicals & Chemical Products
181434
6/24/2014
215.83 NORTHERN BUSINESS PRODUCTS
Operating Supplies
181435
6/24/2014
100.00 NORTROM, ALICIA
Refunds & Reimbursements
181436
6/24/2014
137.27 NORTROM, ALICIA
Travel /Conference Expense
181437
6/24/2014
480.66 NUSS TRUCK & EQUIPMENT
Automotive R &M
181438
6/24/2014
40.00 OLSON, STACY
Refunds & Reimbursements
181439
6/24/2014
140.80 O'REILLY AUTO PARTS
Automotive R &M
181440
6/24/2014
40.00 ORTLOFF, RYAN
Refunds & Reimbursements
181441
6/24/2014
15,000.00 PAOLILLO, HANNAH & AUSTIN
HRA Loan
181442
6/24/2014
3,839.22 PAUSTIS & SONS WINE CO
Cost of Sales - Wine
181443
6/24/2014
233.81 PHILIPS HEALTHCARE
Safety Supplies
181444
6/24/2014
25,699.13 PHILLIPS WINE & SPIRITS
Cost of Sales - Wine
181445
6/24/2014
574.59 PINE VALLEY ECO PRODUCTS
Chemicals & Chemical Products
181446
6/24/2014
1,177.00 PIONEER MANUFACTURING CO
Sign Repair Materials
181447
6/24/2014
80.00 POLLMANN, SARA
Refunds & Reimbursements
181448
6/24/2014
89.85 PRO AUTO MN INC.
Contractual R &M
181449
6/24/2014
628.24 PROMAXX TRUCK PARTS
Equipment Parts
181450
6/24/2014
29.97 QUILL CORP
Office Supplies
181451
6/24/2014
193,993.16 R & R EXCAVATING
Improv other than Buildings
181452
6/24/2014
432.55 RECREONICS
Repair & Maintenance Supplies
181453
6/24/2014
24,827.36 REINER ENTERPRISES INC
Freight - Bulk
181454
6/24/2014
713.99 ROYALTIRE
Equipment Parts
181455
6/24/2014
18.00 SAGE PUBLICATIONS
Dues & Subscriptions
181456
6/24/2014
57.00 SALTMAN LLC
Operating Supplies
181457
6/24/2014
266.00 SAM'S TIRE SERVICE
Equipment Parts
181458
6/24/2014
25,993.75 SAVATREE
Contractual R &M
181459
6/24/2014
4,432.73 SCHOOL DIST # 423
Activity Fees
181460
6/24/2014
1,505.60 SEH
Other Professional Services
181461
6/24/2014
225.00 SHAW, KAREN
Other Professional Services
181462
6/24/2014
6,225.50 SMSC ENTERPRISES
Inventory - Bulk Product
181463
6/24/2014
20,372.13 SOUTHERN WINE & SPIRITS OF MN
Cost of Sales - Wine
181464
6/24/2014
7,439.26 SPARTAN STAFFING
Other Professional Services
181465
6/24/2014
143.90 SPS COMMERCE
Dues & Subscriptions
181466
6/24/2014
413.57 STANDARD PRINTING
Sign Repair Materials
181467
6/24/2014
293.54 STAPLES ADVANTAGE
Office Supplies
181468
6/24/2014
27,632.93 STEVENS ENGINEERS INC
Other Professional Services
181469
6/24/2014
539.70 STRATEGIC EQUIPMENT
Cost of Sales - Miscellaneous
181470
6/24/2014
6,057.50 STREICH TRUCKING
Contractual R &M
181471
6/24/2014
398.99 STREICHERS
Operating Supplies
181472
6/24/2014
25.00 TAPS -LYLE SCHROEDER
Other Professional Services
181473
6/24/2014
1,134.60 TASC
Admin Fees - HSA /Flex
181474
6/24/2014
216.20 TEE JAY NORTH INC
Contractual R &M
181475
6/24/2014
1,279.30 THOMSON REUTERS -WEST
Other Professional Services
181476
6/24/2014
1,325.07 TIMBERLAKE LODGE
Travel /Conference Expense
181477
6/24/2014
236.00 TU INTERNATIONAL
Small Tools & Minor Equipment
181478
6/24/2014
640.00 TOTAL FIRE PROTECTION
Safety Supplies
181479
6/24/2014
824.82 TOWMASTER INC.
Automotive R &M
181480
6/24/2014
2,950.00 TRAFFIC MARKING SERVICE INC
Contractual R &M
181481
6/24/2014
203.75 TRI COUNTY WATER
Operating Supplies
181482
6/24/2014
6,065.00 TRIPLE G COMPANIES
Contractual R &M
181483
6/24/2014
125.00 TURRELL, ELANOR
Uniforms & Personal Equip
181484
6/24/2014
50.22 UNIFORMS UNLIMITED
Uniforms & Personal Equip
181485
6/24/2014
328.76 UNIVERSAL ATHLETIC SERVICE INC
Operating Supplies
181486
6/24/2014
37.50 VERIZON WIRELESS
Phone Services
181487
6/24/2014
69.95 VERTECH SOLUTIONS & SERVICES
Contractual R &M
181488
6/24/2014
80.00 VESLEY, MATT
Refunds & Reimbursements
181489
6/24/2014
24,210.90 VIKING BEER
Cost of Sales - Beer
181490
6/24/2014
1,370.15 VIKING COCA COLA
Concession Supplies
181491
6/24/2014
340.00 VIKING SIGN & GRAPHICS INC
Printing & Publishing
181492
6/24/2014
496.83 VINOCOPIA INC
Cost of Sales - Wine
181493
6/24/2014
215.13 WAL -MART COMMUNITY
Miscellaneous Expense
181494
6/24/2014
51.96 WALSH, JEFF
Refunds & Reimbursements
181495
6/24/2014
1,413.49 WASTE MANAGEMENT OF WI -MN
Refuse - Recycling
181496
6/24/2014
51,244.42 WASTE MANAGEMENT OF WI -MN
181497
6/24/2014
3,800.00 WCCO -AM
181498
6/24/2014
2,340.00 WEBB PALLET
181499
6/24/2014
60.00 WELCOME NEIGHBOR
181500
6/24/2014
2,359.52 WELLS FARGO
181501
6/24/2014
76.43 WILKENS INDUSTRIES
181502
6/24/2014
2,505.65 WINE COMPANY, THE
181503
6/24/2014
282.50 WINE MERCHANTS INC
181504
6/24/2014
22,412.71 WIRTZ BEVERAGE MINNESOTA
181505
6/24/2014
1,623.42 WM MUELLER & SONS
181506
6/24/2014
192.63 WORK'N LEISURE PRODUCTS
181507
6/24/2014
192.00 ZELLAS
181508
6/24/2014
1,316.49 ZEP SALES AND SERVICE
181509
6/24/2014
80.00 ZIEGLER, DOREEN
181510
6/24/2014
117.60 ZWILLING, TROY
Grand Totals:
990,279.64
Refuse - Disposal
Advertising
Inventory - Process Material
Advertising
Office Supplies
Equipment Parts
Cost of Sales - Wine
Cost of Sales - Wine
Cost of Sales - Liquor
Street Maintenance Materials
Safety Supplies
Operating Supplies
Safety Supplies
Refunds & Reimbursements
Travel /Conference Expense
ELECTRONIC FUNDS TRANSFERS
6/24/2014
TAX
FUND
PAYABLE TO
AMOUNT
FUEL
HATS
MN DEPT OF REV
$888.63
SALES TAX
LIQUOR
MN DEPT OF REV
$50,405.00
SALES TAX
PRCE CIVIC ARENA
MN DEPT OF REV
$934.00
SALES & USE TAX
WATER SEWER CREEKSIDE
MN DEPT OF REV
$12,028.00
$64,255.63
CITY OF HUTCHINSON Check Register - Council Check Register Page: 1
Report Dates: 5/25/2014 - 6/7/2014 Jun 10, 2014 01:42PM
Report Criteria:
Transmittal checks included
Pay Period Journal Check Check
Date Code Issue Date Number Payee
Amount
06/07/2014
CDPT
06/10/2014
181295
HART
583.70-
06/07/2014
CDPT
06/10/2014
181296
NCPERS Minnesota
352.00-
06/07/2014
CDPT
06/10/2014
6101401
AFLAC
111.31-
06/07/2014
CDPT
06/10/2014
6101402
EFTPS
13,125.14-
06/07/2014
CDPT
06/10/2014
6101402
EFTPS
13,081.74-
06/07/2014
CDPT
06/10/2014
6101402
EFTPS
3,862.59-
06/07/2014
CDPT
06/10/2014
6101402
EFTPS
3,852.44-
06/07/2014
CDPT
06/10/2014
6101402
EFTPS
26,494.71-
06/07/2014
CDPT
06/10/2014
6101403
ICMA
1,310.00-
06/07/2014
CDPT
06/10/2014
6101404
ING
975.00-
06/07/2014
CDPT
06/10/2014
6101405
Minnesota Dept. of Revenue
11,632.25-
06/07/2014
CDPT
06/10/2014
6101406
MN Child Support System
425.16-
06/07/2014
CDPT
06/10/2014
6101407
MN Department of Revenue
63.00-
06/07/2014
CDPT
06/10/2014
6101408
MNDCP
250.00-
06/07/2014
CDPT
06/10/2014
6101409
PERA
12,105.89-
06/07/2014
CDPT
06/10/2014
6101409
PERA
12,062.14-
06/07/2014
CDPT
06/10/2014
6101409
PERA
5,899.75-
06/07/2014
CDPT
06/10/2014
6101409
PERA
8,849.64-
06/07/2014
CDPT
06/10/2014
6101409
PERA
36.16-
06/07/2014
CDPT
06/10/2014
6101409
PERA
36.16-
06/07/2014
CDPT
06/10/2014
6101409
PERA
21.02-
06/07/2014
CDPT
06/10/2014
6101409
PERA
1,908.90-
06/07/2014
CDPT
06/10/2014
6101410
TASC -Flex
225.00-
06/07/2014
CDPT
06/10/2014
6101410
TASC -Flex
1,514.55-
06/07/2014
CDPT
06/10/2014
6101411
TASC -HSA
4,451.09-
06/07/2014
CDPT
06/10/2014
6101411
TASC -HSA
3,445.76-
06/07/2014
CDPT
06/10/2014
6101411
TASC -HSA
1,008.44-
06/07/2014
CDPT
06/10/2014
6101411
TASC -HSA
565.32-
06/07/2014
CDPT
06/10/2014
6101411
TASC -HSA
849.22 -
Grand
Totals:
29
129,098.08-
Check Nurr Check Issue Date Amount
181337 6/24/2014
CITY OF HUTCHINSON
Check Register - Council Check Register 1
Check Issue Dates: 6/11/2014 - 6/24/2014
Vendor
4,187.00 CROW RIVER SIGNS
Grand Totals: 4,187.00
6/18/2014
Account Description
Uniforms & Personal Equip
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Public Hearing for Bicycle Friendly Route Improvements Project (L10/P14 -10)
Department: PW /Eng
LICENSE SECTION
Meeting Date: 6/24/2014
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Public Hearing
Time Requested (Minutes): 15
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OF AGENDA ITEM:
Per previous City Council meeting discussions, City staff recently identified specific City street corridors where
bicycle - friendly route signs and pavement markings could be implemented. This concept and preliminary corridor
identifications were included within the 2012 City Transportation Plan document. At this point, the roadways where
signs and markings are proposed to be installed (map to be reviewed at meeting) varies slightly from what was initially
identified. However, City staff believes that the proposed approach would provide adequate connectivity to existing
facilities (trails, sidewalks, bike lanes, etc.) and public destinations. More detailed cost estimations will be provided
during the City Council meeting. Per Resource Allocation Committee and Finance Department discussions, this
project will not be funded with City bond funds.
Following a brief project overview by City staff and potential public comments, staff will request that the City Council
move forward with the final preparation /approval of this project's plans /specifications. City staff anticipates that this
project's construction work cost will not exceed $100,000, so the formal public bid process is not required. Thus,
materials /labor quotes will be solicited and City staff will present them for the City Council's approval during an
upcoming meeting.
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 90,000.00
Total City Cost: $ 90,000.00 Funding Source: Other City Funding
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14297
RESOLUTION ORDERING IMPROVEMENT
AND PREPARATION OF PLANS AND SPECIFICATIONS
LETTING NO. 10 /PROJECT NO. 14 -10
WHEREAS, a resolution of the City Council adopted the 10th day of June, 2014, fixed a date for a
Council Hearing on the following improvements:
Multiple City street corridors by construction of sign installations, pavement markings,
restoration and appurtenances.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such improvement is necessary, cost - effective, and feasible as detailed in the feasibility report.
2. Such improvement is hereby ordered as proposed in the resolution adopted the 10th day of June,
2014.
3. Such improvement has no relationship to the comprehensive municipal plan.
4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare
plans and specifications for the making of such improvement.
Adopted by the Council this 24th day of June 2014.
Mayor: Steven W. Cook
City Administrator: Marc A. Sebora
RESOLUTION NO. 14298
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
LETTING NO. 10 /PROJECT NO. 14 -10
WHEREAS, the Director of Engineering /Public Works has prepared plans and specifications forthe following
described improvement:
Multiple City street corridors by construction of sign installations, pavement markings,
restoration and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby
approved.
Adopted by the Hutchinson City Council this 24th day of June 2014.
Mayor: Steven W Cook
City Administrator: Marc A Sebora
The updated Hutchinson Pedestrian and Bicycle Plan Map, completed in December 2012,
displays future planned multi -use trail /pathway corridors and bicycle friendly routes that are
proposed to enhance the non - motorized transportation network.
6.2.1 Proposed Multi -Use Trails
The updated Pedestrian and Bicycle Plan Map includes proposed trail segments that will
provide additional mileage and create a more connected system of trails (see Figure 26). The
Dakota Rail Regional Trail is a 44 mile former railroad corridor located in the counties of
Hennepin, Carver, and McLeod. The route currently passes through Wayzata, Orono,
Minnetonka Beach, Minnetrista, St. Bonifacius, and Mayer. Future phases of the trail corridor
extend the Dakota Line Trail west to the City of Hutchinson. The Hutchinson Trail Depot,
located at Adams Street and 1 st Avenue NE, is planned to serve as a trailhead for the Dakota
Rail Trail corridor. Improving and connecting existing trail segments could provide a trail
corridor from the eastern City limits to a possible trailhead facility.
6.2.2 On- Street Facilities/Bike Friendly Routes
The updated Pedestrian & Bicycle Plan Map (see Figure 26) identifies future bicycle friendly
routes including, but not limited to, the following roadways:
• Roberts Road SW • Franklin Street
• Lakewood Drive • Grove Street
• Lewis Avenue SW • Harrington Street
• Washington Avenue • Sunset Street
• Hassan Street • Golf Course Road NW
In order to better define the presence of these routes for both users and motor vehicles, the
City will need to consider improved signing and/or pavement striping. An established
marking system (e.g. one sign or pavement marking per city block) should be considered in
the establishment of the network of Bicycle Friendly Routes. Centerline striping on trails is
also desirable for enhancing trail operations and safety. These items are relatively low cost
and provide route information and present awareness for all users of the roadway. Examples
of possible signage and/or pavement stripping improvements are provided below:
SHARE
\THE
ROAD
Signage
BICYCLE FRIENDLY
Pedestrian and Bicycle System Plan Hutchinson Area Transportation Plan
Page 82 /
BICYCLE & SHARE
THE ROAD SIGN
SHARROW PAVEMENT
MARKING
CA-27
F,I �, S I
50'
if
------------------
100'
0'- VARIES
SHARROW PAVEMENT
MARKING
100'
BICYCLE & SHARE
THE ROAD SIGN
50'
1 "=401
Bicycle Friendly Routes
Assumptions:
1. Maximum distance between "Share the Road" signs = 800' nominal
2. Maximum distance between pavement markings = 400' nominal
3. "Share the Road" signs within 20' to 80' nominal from the beginning of a block
Street Segment
Pavement
Signs markings
Roberts St SW /Roberts Rd SW
19
60
Linden Ave SW
11
28
Sunset St SW
9
16
4th Ave SW /4th Ave SE
11
22
Harrington St SW
10
24
Grove St SW
10
20
Franklin St SW /Franklin St NW
13
30
Hassan St SE /Hassan St NE
10
20
Washington Ave W /Washington Ave E
6
12
California St NW /Texas Ave NW
4
6
5th Ave SE
6
12
Oakland Ave SETH 15 Service Rd
8
18
Century Ave SE
4
8
Sherwood St SE
2
8
Arch St SE
2
4
Northwoods Ave NE
6
12
Hillcrest Rd NE
4
8
135
308
Contingency (15 %)
20
46
155
354
$180.00
$45.00
$27,900.00
$15,930.00
Total Estimate
$43,830.00
City of Hutchinson
Bicycle Friendly
Routes
June 24, 2014
City of Hutchinson
Schools
0 cityparks
Transportation Plan Identified BFR
Future Dakota Line Trail
Proposed Bicycle Friendly Route
— Existing Bit /Conc Trail
— Existing Gravel Trail
Existing Bike Lane
N
W E
S
Scale 1" = 800'
Th
o���s�i o�P P v a�a�sasf�m �a Asa, o�m�s�sa ofh
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Transfer of Federal Aviation Administration Entitlements
Department: PW /Eng
LICENSE SECTION
Meeting Date: 6/24/2014
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OF AGENDA ITEM:
Eligible airports receive annual funding from the Federal Aviation Administration (FAA). While these funds may be
banked for up to three years, they are also "use it or lose it" funds.
Airports that end up with funds they would otherwise lose have the option to enter into an Agreement for Transfer of
Entitlements with FAA. The airports that are 'losing' their funds can name another airport to receive the funds.
On May 23, the City of Hutchinson was contacted by the City of Dodge Center indicating they had entered into an
Agreement for Transfer of Entitlements with FAA and had named the City of Hutchinson as the recipient of the
$24,000 of 2011 funds the City of Dodge Center would have 'lost'.
FAA is aware of the transfer and there is no further action required by the City of Hutchinson.
The City of Dodge Center is not requiring the City of Hutchinson to reciprocate the transfer in the future.
BOARD ACTION REQUESTED:
Informational communication
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
June 24, 2014
City of Hutchinson
Hutchinson Municipal Airport — Butler Field
Operations & Maintenance
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234 -4219 Fax (320) 234 -6971
To: Honorable Mayor and City Council members
From: John Olson, Public Works Manager
CC: Marc Sebora, City Attorney /Interim City Administrator
Kent Exner, DPW /City Engineer
Subject: Transfer of Federal Aviation Administration Entitlements
Communication
City staff wishes to inform the City Council of the transfer of $24,000 of federal entitlements
from the City of Dodge Center, MN.
Background
Each year, airports are apportioned an amount of money, which they may `bank' up to a
maximum of three years. These funds are "use it or lose it" entitlements. So, if an airport has
funds they would otherwise be losing, they have the option to transfer the entitlement to
another airport.
The last time the City was the recipient of a transfer of entitlement was in 2009, when the
City of Tracy, MN transferred $93,000 of entitlements to the City of Hutchinson for
construction of a hangar.
Transfer of Entitlement
Lee Mattson, City Clerk- Administrator of the City of Dodge Center has indicated they are not
looking at having the City of Hutchinson reciprocate this $24,000 transfer of entitlements.
These entitlements transferred from the City of Dodge Center would be used to fund a portion
of the design and engineering costs for the runway/ taxiway /apron rehabilitation project
proposed for 2014 -2015.
No Action on the City's Part Required
As per conditions identified in the Agreement for Transfer of Entitlements, there is no action
required by the City of Hutchinson.
U.S. Department
of Transportation
Federal Aviation
Administration
AGREEMENT FOR TRANSFER OF ENTITLEMENTS
In accordance with section 47117C(2) of Title 49 U.S.C. (hereinafter called the "Act).
Hereby waives receipt of the following amount of funds apportioned to it for each fiscal year
specified under section 471140(1) of the Act.
Amount Fiscal Year
$ 2 :600 20 f I"
$ 20
$ 20
TOTAL $ 2y, 0 06
On the condition that the Federal Aviation Administration makes the waived amount available
to:
for eligible projects under section 47104(x) Act. This waiver shall expire on earlier of
XXXXXX or when the availability of apportioned funds would lapse under section 47117(b) of
the Act. DATE
FOR THE UNITED STATES OF AMERICA
FEDERAL AVIATION ADMINISTRATION
TITLE
DATE
FOR C' �Y C/(-� 0) C
Name of Transferor Sponsor).
BYE'
TITLE -/ltJ
DATE 'j1
CERTIFICATE OF SPONSOR'S ATTORNEY
I, (nee C) n "e L L±E acting as Attorney for the Sponsor do hereby
certify:
That I have examined the foregoing Agreement and find that the Sponsor has been duly
authorized to make such transfer and that the execution thereof is in all respects due and
proper and in accordance with the laws of the State of -D�,a and the Act
Dated at Vodae. %maker this day of M" ,, 201 s
(Signature of Sponsor's Attorney)
Title
FAA Farm 5100 -110 (10189)
HUTCHINSON CITY COUNCIL
ci=V�f�
Request for Board Action
79 M-W
Agenda Item: Presentation of 2013 Public Works Annual Report
Department: PW /Eng
LICENSE SECTION
Meeting Date: 6/24/2014
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner /John Olson
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 15
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OF AGENDA ITEM:
City Public Works management staff would like to provide a brief overview of the 2013 Public Works Annual Report
documents.
BOARD ACTION REQUESTED:
City Council Feedback
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
r�
Public Works Group
2013 Annual Report Summary
ENGINEERING
OPERATIONS & MAINTENANCE
WATER & WASTEWATER
Organization
• Engineering
— Planning /Development Review
— Project Planning /Engineering /Construction
— Infrastructure Improvement Program
— Asset Information Management
— Assessments
— Storm Water & Environmental Regulatory
• Operations & Maintenance
— Streets & Alleys
— Airport
— Cemetery
— Water Distribution System
— Wastewater /Storm water Collection System
— HATS Facility
• Water Treatment
— Water Treatment Plant
• Wastewater Treatment
— Wastewater Treatment Facility
Kent Exner, DPW /City Engineer
John Olson, Public Works Manager
Dick Nagy, Water Superintendent
Brian Mehr, Wastewater Superintendent
Department Staff
• Engineering
Kent Exner, Director of PW /City Eng.
Keith Messner, Engineering Technician
John Paulson, Environmental Specialist
Patrice VanderVeen, Engineering Secretary
• Operations & Maintenance
John Olson, Public Works Manager
Ken Wichterman, Equipment Mechanic
Bruce Fenske, Sr. PW Maint Specialist
Pete Dehn, Equipment Operator
Larry Botzet, PW Maint Specialist
• Water Treatment
Dick Nagy, Water Superintendent
Mike Lien, Water Maint Worker
Stephen Dennison, Meter Tech (PTR)
• Wastewater Treatment
Brian Mehr, Wastewater Superintendent
Troy Zwilling, Lab Tech /WW Operator
Randy Czech, WW Operator
Andy Reid, Controller (partial)
Angie Radke, Utility Billing Specialist (partial)
Quentin Larson, Engineering Technician
Chad Muchow, Engineering Technician
Pat Ebert, GIS Specialist (partial)
Andrea Schwartz, Permit Tech. (partial)
Dick Ebert, Sr. PW Maint Specialist
Dave Telecky, Sr. PW Maint Specialist
Jerome Burmeister, Equipment Operator
DeNeil Thompson, Equipment Operator
Sonja Muellerliele, PW Secretary
Eric Levine, Water Plant Operator
Collin Koski, Meter Tech (PTR)
Cory Franek, Plant Equipment Mechanic
Eric Moore, Plant Equipment Mechanic
Debra Paulson, W /WW Secretary (PTR)
0
Seasonal Staff
Engineering
Seasonal Engineering Technician
Seasonal Engineering Technician
Operations & Maintenance
Cemetery Maintenance Worker I
Cemetery Maintenance Worker II
Street Maintenance Worker I
Street Maintenance Worker II
Water Treatment
Water Maintenance Worker
Wastewater Treatment
Wastewater Maintenance Worker
Street Sweeper Operator
Storm Sewer Maintenance Worker I
Storm Sewer Maintenance Worker I
Core / Essential
Services Identification
Public •
Essential Services Critical Services
Basic Services Targeted Services Special Services
program or service that
program or service that
A program or service that
program or service that
significantly improves the
A program or service that,
is critical to maintaining
significantly improves the
creates infrastructure
quality of life /meets the
if removed, would not
essential services or is
quality of life /meets the
without which the city
special needs of a
significantly reduce the
necessary to support
basic needs of the
would not survive.
specific sub -group of
quality of life for citizens.
essential services.
majority of citizens.
citizens.
Snow and Ice Control
Maintenance
Cemetery
Airport
Crow River Fountain
_Bridge
Street Maintenance
Services
Control
_Engineering
Emergency Management
—Mosquito
Forestry Operations
-Alleys
Traffic Operations
Parking Lots
Sanitary Sewer Collection
Environmental Services
rail /Sidewalk Construction
Public Event Support
Storm Water /Flood
Equipment /Fleet
Management
Assessment Searches
General Customer Service
—Management
Wastewater treatment
Facility Management
Infrastructure Planning
Water treatment &
distribution
Planning and Development
Mapping
Right-of-Way Management
Property Data Management
Risk Management /Legal
Review
Transportation Planning
Biosolids Management
Leaf Removal Program
Dam Maintenance
Sum Pump/Drainage
Lift station /VWV system
maint.
Meter Reading
NPDES - Phase II
Regulations
Street Cleaning
Utility Coordination
Utility Locating
General Funds - Major Service
General Funds - Minor Service
Utilities Funds - Services
2013 Public Works Group Goals and Objectives
Other Accomplishments
Maintenance Operat �Ellr FIT"PIM"water
E
-nization and Self-Assessment
Uth—d LUC N,di,gt, address id,ftifi,d imbet time Taint ...... needs
Examine Public Works Structure to d.t.—H. if employee .1drysplits r.fl.,ttiHe sheet coding d,d/,rw1k,I1dd service I being achieved .--dbl. public expectations, mairb-a... functions are being addressed and financial N-strairice are being satisfied or revised
T ,an.
a .. Ld 'gly
A ... d i — A d ,m,v,,,, fThc G,,,,, d,v,l,p,,,tt,,il rNhe to the Pike and improvements
Review existing Public Words programs to ensure they meet ,tend identified in the APWA Management Practices Manuel to determine fiessibilikyof administering management practices and , ultimately, completing the formal APWA Self Assessment
Participate, in development of framework for forestry diversification proqr,,
Montorthe Apprenticeship Program within the Water and Wastewater Depam,el-tto ensure that the set procedures and timeDdHes are satisfied perthe Human Resources Dept such thatthis program can possibly be considered for otherP,bli, Words Departments in the Nmre
Identified mainne—be needs forwater wastewater and store water distribritol-Yoledio, sesten-s
Review and uptake City —Ibsil ,formation pertaining to P,bli,Works Work to rithRe web site for increased public communications engagement and involvement.
utilization drowth in the fourth ve,r of residential leaf vacuum service proqr,,
Administer City Council initiatives for 2013 impleHeriation ofpeHor,dnNe measurements growth ofvolunkeer program Hutchinson destination initiatives and finalization of PILOT decision with LUC
Implemented new pro Ned resbeguipHent at the Cemetery resultina in siqnifi,aft cost savinqs
Administer City Administrator initiatives for 2013 creation ofa monthly departmental communication method discussion regarding the best cus todial/ preventative maintenance model for all City facilities and reviewing/updating City policies within sections 2& 3 ofthe organization.
Prepared Nridend forrepla,ing current Airport toed based operator(FBO)
en Plans
Prepared plans for expanding Cemetery oluHbana options
AdHinistel-2013 Capital Improvement Plan, which identifies several street and utility projects including the Jefferson Street SE R;lWr0ct27P—V e 1 Lynn Road Improvements Pavement Management Program TILL 5 & CSAH 115 Roundabout South Grade Road Pratte Replacement
VvTP Reverse Osmosis Membrane Replacements, Sanitary Sewer Lining & Manhole Rehabilitation Railroad Depot Site Improvements South Central Storm Sewer Improvements Phase 1 and City Parking Lot B projects to be developed designed re
bid and administered bypnHarily holding
City staff Also complete ongoing 2012 Ca pinal Improvement Plan projects including the 5th Avenue OW Improvements and Les Kouba Parkway Improvements Phase 2 projects
Very positive Wbterand Wastewater budgeted /actual expenditure performance
Review urre ur Municipal State Aid account details to determine /program funding for upcoming
Plan for 2014 vehidebequipHent pumha ses n accordance with the Vehicle & Equipment
Continue to research study and prepare alternatives for optimizing the ae ofthe biosolids
01 dor street projects Address past project uncollected encumbrances and OIL
Policy development and administration Word with Environmental Technician to insure that
d,.r by reviewing the potential of incinerating process outputs
Course Rd advanced bonding Needs hear, ion Review MSA street network to
facility improvement projects identified for PubliWorks are accounted for in the Facility
identify /administer necessary revisions to realize oppoftunitiestenefits associated with the new
Improvement Plan
Examination ofWbtersvvvV overall structure to determined ppropriate approach following Water
STOOL Needs program
Supennendents retirement
Assistwth project development and funding identification odors associated withthe proposed
dentoyand plan foruse ofwor, orders accessible byall staff Identify opportunities formilieng
Adimusterthe review offlheVv7P�F SCADA and Cil operating systems to determine
L c. Li as Trail improvements Coordinate the planning/studypro,ess forthe potential utilization
work orders and work management systems reporting invennoryinforHation reporting
ne,essary,ontrol i,proveents,oputerso� re/hardware upgrades and technical support
ofthe Dakota Rail Regional Trail Nomdor.
maintenance needs and providing timely, effective ustoHerse,i,e
opportunities to optimize user effectiveness and d pam,ent efficiencies.
Review ofVv7P well no 7 fundionalitv issues and repair/iHproveHent alternatives
Continue to encourage and facilitate discussions regarding Transportation issues pendining to
Deliver planned projects atthe airport using Airport funding to identify /develop future airport
Review protect scope and speak, details ofthe potential implementation of automatic water
TH Cc slid 0 n Words, TH 22212 Glencoe Connector, NE Ring Road, TH 15 /Main Street
improvement project. Work with Airport Comm ss on and consulting engineerto deliver,apital
ni reading (AMR) and e d upgrade /replacement
d waterHeter age assessment and
and 2nd Ave SE bddg alternatives with other agencies City department arments
Reconstruction,
HproveHeNs
approd to n=at
on Eva ud ry project scope and process adequately address the
and stakeholders
rehabilitation ofthe Golf Co... Roa ow.r facility.
d wat.r�o
I
I
Administration ofa harmonic analysis report at the VvTP to address potential power quality issues
e t, /Coordination
Latio 'n
Installed new VvTP RD membranes with City staff
Re view Engineering coastal plans, specifications and standards to develop
-- maintenance
Review the potential for !�McE niV
r ci olidation to nmi,e m int nne
Determine the requirement to sty he mandated MPCA Delegated Treatment Program and
sat
,onsi sten,y and improve effi, eniesbeffe otiveness Complete the implementati on of A.toCAD
Monitor need to implement Federal Highway Administration sign retro al
mplemen required C%ordindnbes and associated procedures
C iv 1 3 D program into the plan preparation process
standards forall regulatory signage
Coordinated the installation ofa new VvVvTF ED basin liner
Work with Planning/ Zoning /Building Depailmenoto improve the Private Development
Coordinate Forestry operations by defining necessary budgets aNquinng/renting appropriate
Andlyse and report on new Wat.rTreatirl Plant and Wast.wat.rTreatirl Facility
standard s1proc . ssff.e a for reviewing administering and approving infrastructure
equipment des grating personnel establishing procedures and informing the public Complete
performed— pertaining to regulatory standards efficiency improvements and operational
impact /improvements associated with NommerbalAndustinal development
graft applications and reporting requirements Word with administration to define parameters for
expectations.
use of funding set aside forree disease /infestation language
Arranged Pilot Study with RE Osmoni,s to andlyDe RD treatment of permeate water
Word with community stakeholders to encourage /sup soft the development of a local Like —Association that would create an organization capable of engaging the public
Review Wastewater laboratory capacity to dark nister State-approved onsine testing
generTg/administenng financial resources, and implementing I m prove me nts/p rejects
processes Re r the A ty s NP DES S effluent permit
Continued pursuit of RDF enemv Mrant and ultimate award ofVvVvTF solarprole,t Mrant undinq
P not.ction Program to identifyupdates and required revisions Initiate
Complete the Transportation Plan while identifying future focus areas /items and participate in the Comprehensive and Downtown Plan preparation processes
discussions 0:.Ilh.ad
d regarding the potential implementation of a City wide Hazard Cross Connection
Program
Administration of request for proposals relative to the replacement ofthe End Avenue SE bridge
Fiscal and Asset Management
Administration of request for proposals relative to preparing a Citywide stor,watermanagement plan
Continue to proa,tivelyfo,us on maintaining department ..p.ndit.res within established Department Budgets while seeking to identify and incorporate runner cost saving measures inthe future
Administered successful joint parkinq lot repair project with School Distn,t and Hutchinson Health
Review current project, g.rarel and masterfiling process to mine areas of
I Review infrastructure improvementf.n�ingUtility methodsloptions such as Street Impr
on orwaterMarstewater.se arrangements/req.inements with specific users and wor,to
stre ruining/downseing Utilize Adobe and/or LaserFis,he solareds"filing and review
JDisbms trail/sidewalkmaintenan,e sreet art fee parking lot improvement asseovemerk
ts
expand upon waterMastewatertreatment use by identifvng potential local users or by perruffing
potential electronic file structures Review document reteftionapproa,hwith Legal and T
RMmainkenanNe assessments and sonab e/,eseptable methods for recovering costs
with no,City businesses /organizations for VvVv` discharges
Departments to ensure adequate —tonality.
f0tri-murne, Rd se,
I
Participated in two joint projects with McLeod County (TH 15/CSAH 115 roundabout& SON crags)
E.am ne recent =ent A anastei PncgrarrvZ'a�oory Hor,atioe taonforrhulate plans formainkenanNe rehabilitation or replacement ofeNsting streets alleys trails and parking lots Report
Analyse the pots ot rural ofWater and Wastewater User Rates revisions perthe Financed
f TO n on source n committee he council. So
as and dat Re d it pe, Lost y rev ew speak, pavement ife,ycle ranges to determine an appropriate /accelerated
Departments direct on and/orthe rock rements ofthe Conservation Rate legislation an
pavement pre sencat on P rogram
associated DNR Wa to - Suppl yPlan approval process
Engineering staff provided significant support and effonLibroughout the development of City facility related
projects and private devote ment proiects
Develop the 2014 -2018 Capital Improvement Plan based on identified treatment maintenance operations energy conservation pavement management infrastructure improvement opportunities and/or private development needs
Substantial En in staffeffoft and coordination relative to the Depot area improvements
Continue to proactivelyadminister and/or par, ci pate in the energy conservation efforts such as McLeod County renewable energy feasibility review, the ongoing solar I nstallati on proposal facility building envelope improvements analysis ofAmeresco recommendations and possible Green
Step Cities program participation Provide supponto, other City Departments in regards to compiling energy consumption data and providing feedback/recommendations
Special
at assessments in amount of about $1,360,000 administered within 3 different project lettings
= ADDRESSED & COMPLETED
= ADDRESSED & ONGOING
NOT ADDRESSED
2013 Public Works Hours
❑ Engineering
■Operations &
Maintenance
❑ Water
■ Wasteawter
Sweep
Cemetery $28,854
$29,267
Snow
Facility $48,978
$60,032 1
General
$65,141
Dist/Coi
$70,636
Pavement
$127,857
2013 Public Works Pay Categories
Forestry
16,244 Traffic
1 $14,993
Admin
$138,353
Treatment plants
$445,301
Treatment Plants
• Engineering
Admin
• Leave
Pavement maint.
■ Vehicle /Equip
Distribution /Collection
■General
Facility maint.
■Snow removal
Cemetery
■ Street sweeping
Forestry
Traffic
Pay Categories Descriptions
• Treatment plant operations: Operations, maintenance and supporting tasks relating to the water
and wastewater treatment plants.
• Engineering: Project planning, administration, design and construction management,
infrastructure inspections /program, assessments, stormwater, regulatory and supporting activities.
• Administration: Administrative support and employee training.
• Leave: All compensated absences (vacation, holiday, sick leave, etc.)
• Pavement maintenance: Maintenance of bituminous, concrete, and gravel pavements.
• Vehicle & equipment maintenance: Servicing, repairing and ensuring vehicles /equipment are
ready.
• Distribution & collection systems: Operation, maintenance and repair of water distribution and
sanitary and storm sewer collection.
• General: Direct customer service and code enforcement
• Facility maintenance: Activities directly related to facility maintenance, including janitorial,
grounds maintenance, and mechanical systems (Airport, Cemetery, HATS, Water, Wastewater).
• Snow removal & ice control: All activities relating to snow & ice.
• Cemetery operations: All operations relating to funerals and funeral services (other than facility
maintenance).
• Street sweeping & cleaning: Spring sweeping, general sweeping, leaf vacuum service, litter
control
Forestry
General $603
$1,807,
Dist /Coll
$ 2,508.
Cemetery
$3,012
Veh /Eq Facility
,. _ .... $462
Sweep
$383
Engineering
$16,210
■ Engineernig
■Snow
❑ Admin
■Treatment plant
❑ Cemetery
■ Dist /Coll
❑General
■ Forestry
❑ Veh /Equip
m Facility
❑ Sweep
2013 Public Works Overtime - 2.9% of total wages
2014 Public Works Group Goals and Objectives
Engineering Maintenance Operations Water/Wastewat
Organization and Self- Assessment
Examine Public Works Structure to determine if salary splits reflecttime sheet coding and workload, that service levels are being achieved per expectations, that maintenance functions are being addressed, and that fire ncial constraints are being satisfied or budgets are revised accordingly.
Review existing Public Works programs utilizing criteria identified in the APWA Management Practices Manual to determine necessary modifications to programs. Reviewfeasibility of completing the formal APWA Self- Assessment.
Monitor the Apprenticeship Program within the Water and Wastewater Departmentto ensure thatthe set procedures and timeframes are satisfied perthe Human Resources Dept. such thatthis program can possibly be considered for other Public Works Departments in the future.
Review and update City website information pertaining to Public Works. Work to utilize web site for increased public communications, engagement and involvement.
Administer City Council initiatives for 2014, implement identified performance measurements, growth of volunteer program, Hutchinson "destination' initiatives, and fine lization of PILOT decision with HUC.
Administer City Administrator initiatives for 2014, finalization of City policies (sections 2 & 3), organizational structure review, communications, performance measurements, streetlight maintenance, solar project, facility issues, Linden Park stormwater issues and implementation of automatic
meter reading.
Improvement Plans
Administer 2014 Capital Improvement Plan, which identifies several street and utility projects, including the Jefferson Street SE Reconstruction Phase 2, Lynn Road Improvements, Pavement Management Program, South Grade Road Trail & Parking Lot, Sanitary Sewer Lining & Manhole
Rehabilitation, Bicycle Friendly Route Improvements, and South Central Storm Sewer Improvements projects, to be developed, designed, bid and administered by primarily utilizing City staff. Also, complete ongoing 2013 Infrastructure Improvement Program projects including Jefferson Street
Reconstruction Phase 1 and City Parking Lot Improvements.
Reviewcurrent Municipal State Aid account details to determine /program funding for upcoming
Plan for 20154 vehicle/ equipment purchases, in accordance with the Vehicle &Equipment
Continue to research alternatives for long -term and cost - effective WWTF biosolids disposal
collector street reconstruction projects. Address past uncollected encumbrances and Golf
Policy. Work with Facility Committee to insure thatfacility improvement projects identified for
options.
Course Rd advanced bonding Needs deduction. Review MSA street network to
Public Works are accounted for in the Facility Improvement Plan.
identify /administer necessary revisions to realize opportunities /benefits associated with the new
MnDOT Needs program.
Assistwith project development and funding identification efforts associated with the proposed
Utilize work orders to identify opportunities for improving work management systems,
Administer the implementation ofthe WTPMIVVfF SCADA and Citech operating systems
Luce Line Trail improvements. Coordinate the planning /study process for the potential utilization
reporting of inventory information, reporting of maintenance needs, and for providing timely,
upgrades to achieve necessary control improvements, computer software /hardware upgrades
of the Dakota Rail Regional Trail corridor.
effective customer service. Establish hydrant & vavle exercise program.
and technical supportto optimize user effectiveness and department efficiencies.
Continue to encourage and facilitate discussions regarding Transportation issues pertaining to
Deliver planned projects at the airport using Airport funding. Work with Airport Commission,
Review project scope and specific details of the potential implementation of automatic water
TH 15 Coalition efforts, TH 221212 Glencoe Connector, NE Ring Road, TH 15 1Main Street
City staff and consulting engineerto deliver long -range plans and capital improvements.
meter reading (AMR) and associated water meter age assessment and upgrade /replacement
Reconstruction, and 2nd Ave SE bridge designffunding alternatives with other agencies,
approach. Evaluate necessary project scope and process to adequately address the
City departments and stakeholders. Examine possibility of the formation of a regional
rehabilitation ofthe Golf Course Road water tower facility.
transportation advocacy group.
Re ulation /Permittin /Coordination
Review Engineering construction plans, specifications and standards to develop
Reviewthe potential for reduction and /or consolidation of traffic control devices to minimize
Continue working with GE Osmonics to administer wastewater pilot testing program and host
consistency and improve efficiencies /effectiveness.
maintenance costs. Monitor need to implement Federal Highway Administration sign retro
a user group information sharing event.
reflectivity standards for all regulatory signage.
Workwith Planning/Zoning /Building Departmentto improve the Private Development
Coordinate Forestry operations, including use of General Fund and other budgets,
Analyze and report on new Water Treatment Plant and Wastewater Treatment Facility
standards /processffees for reviewing, administering, and approving infrastructure
acquiring /renting appropriate equipment, designating personnel, establishing procedures, and
performances pertaining to regulatory standards, efficiency improvements and operational
impacts /improvements associated with commercial /industrial development.
informing the public. Work to define parameters for use of funding set aside for tree
expectations.
disease /infestation.
Provide assistance to community stakeholders that encourages-supports the work ofthe local Lake /River Association that helps the organization engage the public ,generate /administer fine racial
Review Wastewater laboratory capacity to administer State - approved onsite testing
resources, and implement successful improvements /projects.
processes perthe Cites NPDES effluent permit.
Administer initiatives identified within the 2012 City Transportation Plan such as traffic origirrdestination analysis, TH 15 /Main Street reconstruction feasibility study, bicycle friendly
Review Wellhead Protection Program to identify updates and required revisions. Initiate
route /community improvements, Complete Streets plan/policies and others.
discussions regarding the potential implementation ofa City -wide Hazard Cross Connection
Program.
Fiscal and Asset Management
Continue to proactively focus on maintaining department expenditures within established Department Budgets while seeking to identify and incorporate further cost - saving measures inthe future.
Review current project, general and master filing processes to determine areas of
Review available infrastructure improvement funding methods /options such as Street
Monitor water/wastewater use arrangements /requirements with specific users and workto
streamlining /downsizing. Utilize Adobe and /or Lase rFische software for fili rag and review
Improvement Districts, trail /sidewalk maintenance, street light utility fee, parking lot improvement
expand upon watert astewatertreatment use by identifying potential local users or by permitting
potential electronic file structures. Review document retention approach with Legal and IT
assessments, RAN maintenance assessments, and other reasonable /acceptable methods for
with non-City businesses /organizations for WW discharges.
Departments to ensure adequate functionality.
recovering costs for municipal services.
Utilize Pavement Management Program inventory and condition survey information to formulate plans for maintenance, rehabilitation or replacement of existing streets, alleys, trails and parking
Analyze the potential of Water and Wastewater User Rates revisions per the Finance
lots. Reportfindings and recommendations to the Resource Allocation Committee and the City Council. Specifically review pavement lifecycle ranges to determine an appropriate /accelerated
Departments direction and /or the requirements of the Conservation Rate legislation and
pavement preservation program.
associated DNR Water Supply Plan approval process.
Develop the 2015 -2019 Capital Improvement Plan based on identified treatment, maintenance, operations, energy conservation, pavement management, infrastructure improvement opportunities, and /or private development needs.
Continue to proactively administer and /or participate in the energy conservation efforts such as McLeod County renewable energy feasibility review, the ongoing solar installation proposal, facility building envelope improvements, analysis of Ameresco recommendations, and possible Green
Step Cities program participation. Provide support to other City Departments in regards to compiling energy consumption data and providing feedback /recommendations.
Summary
• Public Works services continue to be
identified as Essential or Critical
• Public Works will continue to administer
quality services as resources allow
• Mission Statement —"We shall
efficiently manage the environmental,
infrastructure and transportation
resources of the Hutchinson area."
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Table of Content:
2013 Water Accomplishments ..................................... ..............................1
2014 Water Goals .......................................................... ..............................2
2013 Water Operations ................................................ ..............................3
2013 Water Chemical Purchases ............................. ............................... 4
2013 Water Utility Expenses ....................................... ..............................5
2013 Water Year -End Summary ............................... ..............................8
2013 Water New Meters ............................................ ............................... 9
2013 Water Account Activity .................................... .............................10
2013 Wastewater Accomplishments ......................... .............................11
2014 Wastewater Goals .............................................. .............................12
2013 Wastewater Operations .................................... .............................13
2013 Wastewater Chemical Purchases ................... .............................14
2013 Wastewater Utility Expenses ........................... .............................15
2013 Wastewater Purchases /Repairs ................. ............................... 22
2013 Expenses /Hours By Liftstation ...................... ............................... 23
2013 Liftstation Total Expenses ............................. ............................... 24
Wastewater Graph$
Influent Flow and Precipitation
Influent /Effluent Phosphorus and Ammonia
Influent /Effluent CBOD and TSS
2013 Water Accomplishments
1. Maintained water department operations within budget
parameters.
2. Continued apprenticeship program.
3. Met parameters identified in MDH permit.
4. Continued to examine Water Department long range CIP.
5. Examination of water department structure to determine
appropriate approach following water superintendent's retirement.
6. Administration of a harmonic analysis report at the WTP to
address potential power quality issues.
7. Installed new WTP RO membranes with city staff.
2014 Water Goals
1. Continue apprenticeship program.
2. Continue to monitor and evaluate concentrate waste disposal.
3. Continue to examine Water Department long range CIP.
4. Meet parameters identified in MDH permit.
5. Program future WTP equipment needs.
6. Begin discussions of High Hazard Cross Connection program.
7. Administer the review of the WTP SCADA and Citech operating systems.
8. Evaluate process for possible rehab of the Golf Course elevated tank.
9. Review project scope and specific details of the potential implementation
of automatic water meter reading.
10. Review associated water meter age assessment and upgrade /replacement
approach.
11. Analyze and report on new WTP performances pertaining to regulatory
standards, efficiency improvements and operational expectations.
12. Review wellhead protection program to identify updates and required
revisions.
13. Analyze the potential of water user rates revisions per the finance
department's direction and /or the requirements of the Conservation Rate
legislation and associated DNR Water Supply Plan approval process.
2013 Water Operations
Water Operations includes the Water Facilities and towers along with metering and customer service.
This is an enterprise fund.
ell 2
-
ell 4
- 137,565,200
ell 5
138,219,510
ell 6
OEM 131,428,000
ell
119,720,400
ell 8
_
154.225.800
I: \PUBLIC WORKS \Council Age nda\201 4\06-24-201 4\201 3 PW Annual Report \W- WW\Copy of 2013 Wastewater Water Operations.xls
Water
Pumped
- 5 Year Trend
950000000
900000000
850000000
N
807,643,00
p
O 800000000
f6
0
° 750000000
752,860,000
�
700000000
709,759,000 704,095,000
681,158,81
650000000
600000000
Year
I: \PUBLIC WORKS \Council Age nda\201 4\06-24-201 4\201 3 PW Annual Report \W- WW\Copy of 2013 Wastewater Water Operations.xls
2013 Water Chemical Purchases
Chemical
Date
Quantity
Units
cost
Hydrofluorosilicic Acid
3432421
1/31/2013
4,096
Ibs
1,307.85
3457128
4/18/2013
4,096
Ibs
1,308.85
3478416
6/13/2013
Ibs
1, 373.25
8/18/3270
8/7/2013
4,096
Ibs
1,312.85
3518878
9/26/2013
4,567
Ibs
1,463.40
3546242
12/18/2013
2,791
Ibs
$
891.25
Total Hydrofluorosilicic Acid
19,646
Ibs
$
7,657.45
Hydrochloric Acid
3427284
1/17/2013
540
Ibs
360.35
3432421
1/31/2013
540
Ibs
360.35
3467856
5/17/2013
540
Ibs
302.87
1,023.57
Sodium Hypochlorite
827000044 -13
1/9/2013
1,345
gallons
1,492.95
827000220 -13
2/19/2013
1,301
gallons
1,444.11
827000502 -13
4/8/2013
1,231
gallons
1,366.41
827000783 -13
5/21/2013
1,191
gallons
1,322.01
827001068 -13
6/21/2013
574
gallons
637.14
827001392 -13
7/19/2013
974
gallons
1,081.14
827001541 -13
8/19/2013
1,237
gallons
1,373.07
827001856 -13
9/20/2013
1,135
gallons
1,259.85
827002148 -13
11/6/2013
1,053
gallons
1,168.83
Total Sodium Hypochlorite
10,041
gallons
$
11,145.51
Caustic Soda
3439678
2/21/2013
24,464
Ibs
3,060.78
3458633
4/22/2013
24,475
Ibs
3,187.27
3482411
6/21/2013
25,575
Ibs
3,199.78
3501864
8/1/2013
23,397
Ibs
2,927.34
3510317
9/3/2013
24,380
Ibs
3,050.24
3527478
10/21/2013
24,420
Ibs
3,055.25
3547274
12/18/2013
24,480
Ibs
3,062.75
Total Caustic Soda
171,191
Ibs
$
21,543.41
Sodium Hydrosulfite
269839
1/31/2013
660 Ibs
2,139.77
4/15/2647
6/18/2013
440
Ibs
1,450.38
277087
11/27/2013
440
Ibs
1,456.77
Total Sodium Hydrosulfite
1,100
Ibs
$
3,590.15
SpectraGuard
12186
3/18/2013
700 gallons
5,369.00
12621
8/5/2013
700
gallons
5,369.00
12621
811912013
700
gallons
$
5,369.00
12999
1211712013
700
gallons
$
5,369.00
Total SpectraGuard
2,800
gallons
$
21,476.00
Grand Total Chemical Purchases
$
0•
Usage January - December 2013
439 Prospect St NE JAN
158,200
$12,633.34
418
$2,508.00
237,777
$2,341.12
$17,482.46
FEB
158,700
$12,676.03
426
$2,556.00
255,704
$2,515.08
$17,747.11
MAR
129,200
$10,321.88
352
$2,112.00
181,137
$1,791.46
$14,225.34
APR
153,400
$12,253.20
413
$2,478.00
187,626
$1,752.16
$16,483.36
MAY
170,600
$13,633.98
476
$2,856.00
136,155
$1,325.85
$17,815.83
JUNE
172,900
$13,819.27
486
$2,916.00
59,719
$613.20
$17,348.47
JULY
235,100
$18,739.19
536
$3,216.00
2,750
$57.82
$22,013.01
AUG
194,800
$15,560.35
525
$3,150.00
550
$39.00
$18,749.35
SEP
230,700
$18,385.61
519
$3,114.00
2,530
$58.21
$21,557.82
OCT
171,600
$13,707.38
463
$2,778.00
72,917
$741.27
$17,226.65
NOV
153,800
$12,317.30
492
$2,952.00
133,296
$1,327.21
$16,596.51
DEC
163,600
$13,054.56
408
$2,448.00
243,056
$2,392.34
$17,894.90
Total
2,092,600
$167,102.09
04
$33,084.00'
1,513,217
$14,954.72
$215,140.81
5th Avenue NE Storage JAN
10,200
$132.65
$132.65
FEB
8,700
$118.10
$118.10
MAR
7,000
$101.60
$101.60
APR
5,300
$82.21
$82.21
MAY
1,500
$47.90
$47.90
JUNE
500
$38.52
$38.52
JULY
600
$38.93
$38.93
AUG
600
$39.49
$39.49
SEP
500
$38.52
$38.52
OCT
1,600
$49.19
$49.19
NOV
4,000
$72.48
$72.48
DEC
9,600
$126.83
$126.83
Total
- $
$ -
South Park Well
JAN 1,692
$186.11
FEB 1,573
$174.53
MAR 1,527
$170.05
APR 1,478
$165.28
MAY 1,082
$126.72
JUNE 1,247
$142.80
JULY 1,755
$192.25
AUG 1,132
$131.58
SEP 858
$104.92
OCT 1,275
$145.51
NOV 1,171
$135.39
DEC 1,624
$179.50
Total
_ 16,414 $
1,854.64 $ -
Century Ave Water Tower
JAN 1,574
$163.94
FEB 1,397
$146.71
MAR 1,372
$144.27
APR 1,374
$144.46
MAY 1,035
$111.46
JUNE 793
$87.89
JULY 750
$83.72
AUG 628
$71.83
SEP 573
$66.48
OCT 743
$83.03
NOV 872
$95.59
DEC 1,304
$137.64
50,100 $ 886.42 886.42
$186.11
$174.53
$170.05
$165.28
$126.72
$142.80
$192.25
$131.58
$104.92
$145.51
$135.39
$179.50
$163.94
$146.71
$144.27
$144.46
$111.46
$87.89
$83.72
$71.83
$66.48
$83.03
$95.59
$137.64
Golf Course Water Tower JAN
1,740
$180.10
$180.10
FEB
1,517
$158.39
$158.39
MAR
1,500
$156.73
$156.73
APR
1,530
$159.65
$159.65
MAY
1,237
$131.12
$131.12
JUNE
990
$107.08
$107.08
JULY
1,008
$108.83
$108.83
AUG
887
$97.05
$97.05
SEP
795
$88.09
$88.09
OCT
1,010
$109.02
$109.02
NOV
1,128
$120.51
$120.51
DEC
1,539
$160.53
$160.53
Water -. -
�.
Summary 1
C
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0
0
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=
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January
40.007
158,400
418
103.1
128.0
1,046.5
848.6
10,201.3
30,160.0
9,666.9
February
34.142
141,700
426
83.6
127.3
991.4
643.8
8,804.8
25,963.7
9,261.3
March
38.033
156,000
357
94.7
151.7
1,123.4
713.2
9,847.1
29,020.4
9,172.8
April
37.928
152,200
413
100.1
145.1
1,099.7
754.0
9,796.2
28,806.5
9,439.6
May
43.616
170,200
476
115.7
158.3
1,193.8
755.1
11,191.7
32,897.3
10,804.8
June
46.528
178,800
486
126.6
163.6
1,254.7
647.4
11,974.2
35,458.7
11,973.2
July
64.064
228,800
536
168.8
227.2
1,739.4
893.1
16,199.3
48,176.5
15,025.3
August
64.823
231,606
525
164.5
235.0
1,819.9
953.2
16,401.7
48,700.5
15,255.8
September
55.143
200,600
519
141.2
200.3
1,590.5
750.4
14,045.7
41,649.7
13,298.5
October
41.773
13,321
463
98.3
153.5
1,179.6
584.3
10,814.5
31,697.1
9,981.4
November
38.716
156,600
5
95.3
137.2
1,209.8
521.6
9,966.0
29,263.5
9,509.7
December
40.180
164,600
4
105.5
139.3
1,026.3
537.2
10,354.0
30,552.6
10,182.5
Min
34.142
13,321
4
83.6
127.3
991.4
521.6
8,804.8
25,963.7
9,172.8
Max
64.823
231,606
536
168.8
235.0
1,819.9
953.2
16,401.7
48,700.5
15,255.8
Average
45.413
162,736
386
116.5
163.9
1,272.9
716.8
11,633.0
34,362.2
11,131.0
Total
544.953
1,952,827
1,397.4
1,966.5
15,275.0
8,601.9
139,596.5
412,346.5
133,571.8
Daily Avg
1.493
5,350.21
3.83
5.39
41.85
23.57
382.46
1,129.72
365.95
Gallons Sold
# Connections
Residential
297,427,000
4277
Commercial
98,084,000
405
Industrial
116,108,000
3
Other*
10,279,000
33
Gallons Metered
522,348,000
Gallons Withdrawn
681,159,000
*WTP Production Gallons
144,137,000
*Un- Accounted Water
14,674,000
@ 2.15%
* Water metered but not billed
2013 New Meters
UL ADDRESS
1485 South Grade Rd. SW
DATEINSTALLED
1/10/2013
Residential
3/4 in.
90
440 Ottawa Ave SE
2/11/2013
Residential
3/4 in.
587 Franklin St SW
3/18/2013
Residential
3/4 in.
725 Baltimore Ave SW
3/19/2013
Commercial
3/4 in.
1364 Bradford St SE
5/14/2013
Residential
3/4 in.
1360 Montreal St SE
5/20/2013
Commercial
3/4 in.
Dollar Tree
325 Jefferson Ct SE
8/14/2013
Residential
3/4 in.
Sewer only
410 Ottawa Ave SE
8/19/2013
Residential
3/4 in.
1120 Bluejay Dr SW
8/20/2013
Residential
3/4 in.
40 Airport Rd
8/22/2013
Residential
3/4 in.
Sewer only
8 Main St N
9/3/2013
Commercial
3/4 in.
945 Hwy 15 S
11/8/2013
Commercial
1 1/2 in. C2
U )
m
1370 Montreal St. SE
12/11/2013
Commercial
1 in.
1098 Hwy 15 S
12/18/2013
Commercial
1 1/2 in. C2
m
M 50
w Commerci al
Meters by Building Type Residential
100
90
SO
70
60
U )
m
13
m
M 50
85
40
8a
69
30
48
20
35
10
1
7 11 1,9 7 8
O
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Existing Account Activity
8
Bottom New Meter
7 7
7
6
Register
5
5
4
Removed Meter
3
3
2
Chamber
I Larger Meter
0
0
2013
Date
Address
Comments
04- Jan -13
920 8th Ave. NW
Also new wire through laundry room to the outside
28- Jan -13
560 Adams St SE
Frozen
07- Feb -13
430 Kouwe St NW
Froze
07- Feb -13
546 Jefferson St SE
Froze
27- Feb -13
1015 5th Ave SE
water shut off at the curb
22- Mar -13
997 Hassan St SE
meter froze
07- May -13
872 Dale St SW
4 -plex all fed from one meter
07- May -13
870 Dale St SW
4 -plex all fed from one meter
03- Jun -13
1116 Jorgenson St. SE
New IPERL Meter
10- Jun -13
327 Hwy. 7 E.
Switched to city water from well
18- Jun -13
831 Main St. N.
Meter froze
29- Jul -13
724 Jefferson St. SE
02- Aug -13
900 Hwy. 15 S.
Reduced from a 1" to a 3/4" Short using reducers
05- Aug -13
902 Hwy. 15 S.
10- Sep -13
554 Adams St. SE
3/4" (PEAL
24- Oct -13
525 Hwy. 7 E.
3/4" IPERL
05- Dec -13
965 2nd Ave SW
Froze
06- Dec -13
805 Church St. SW
3/4" (PEARL
27- Dec -13
35 11th Ave NE
Froze
2013 Wastewater Accomplishments
1. Developed next phase of Zenon Pilot testing Program
2. Renewed MPCA laboratory certification.
3. Up- graded polymer units to efficiently utilize product
4. Positive budgetary cash -flow
5. Zero hours lost due to safety related injuries.
6. Examination of wastewater overall structure to determine
appropriate approach following water superintendent's retirement.
7. Coordinated the installation of a new EQ basin liner.
8. Met the requirements to satisfy the mandated MPCA Delegated
Treatment Program.
2014 Wastewater Goals
1. Continue working with GE Osmonics for Pilot Program
2. Expand certified acreage for biosolids program
3. Continue to research alternatives for long -term biosolids disposal
options.
4. Administer the review of the WWTF SCADA and Citech
operating systems.
5. Review Wastewater laboratory capacity to administer new State -
approved onsite testing.
6. Host GE Osmonics user group
7. Analyze and report on new Wastewater Treatment Facility
performances pertaining to regulatory standards, efficiency
improvements and operational expectations.
8. Analyze the potential of Wastewater user rates revisions per the
finance department's direction and /or the requirements of the
Conservation Rate legislation and associated DNR Water Supply
Plan approval process.
9. Continue pursuit of RDF energy grant and ultimate award of
project grant funding.
2013 Wastewater Operations
C:\ Users \pvanderveenWppData \Local \Microsoft \Windows \Temporary Internet Files \Content.Outlook\XKMWSIXC \2013 Wastewater Water Operations (2).xls
Wastewater
- 5 Year Trend
1,200,000,000
—
1,000,000,000
847,821,800
958,920,000
917 628 000 -
800,000,000
�
■
■ ■ 719,■ 0
i
719,■ 0
c� ,000,000
600
400,000,000
■
■
■
■
■
■
■
■
■
■
200,000,000
0
Year
C:\ Users \pvanderveenWppData \Local \Microsoft \Windows \Temporary Internet Files \Content.Outlook\XKMWSIXC \2013 Wastewater Water Operations (2).xls
2013 Wastewater Chemical Purchases
Chemical Quantity Units
Polymer gallons $ 21,642.20
Sodium Hypochlorite gallons $
Citric Acid
Ferric Chloride
gallons $ 4,622.04
gallons $ 65,930.76
I: \PUBLIC WORKS \Council Agenda\2014 \06- 24- 2014\2013 PW Annual Report \W -WW \Copy of Chemical
purchases 2013 WW (2).xls 14
WWTF Utility Usage
Usage January - December 2013
HATS JAN
2,820
$227.48
13
$78.00
$305.48
1300 Adams St. FEB
2,220
$180.22
13
$78.00
$258.22
MAR
2,550
$206.22
13
$78.00
$284.22
APR
3,040
$246.47
17
$102.00
$348.47
MAY
2,450
$202.47
23
$138.00
$340.47
JUN
3,020
$256.85
45
$276.00
$532.85
JUL
2,590
$214.73
25
$156.00
$370.73
AUG
2,510
$206.37
20
$126.00
$332.37
SEP
2,240
$189.23
30
$186.00
$375.23
OCT
3,090
$250.40
17
$102.00
$352.40
NOV
2,540
$205.43
13
$78.00
$283.43
DEC
3,430
$277.59
18
$108.00
$385.59
Main JAN
33,700
$2,699.41
109
$654.00
$3,353.41
Ontario & 4th FEB
27,000
$2,151.04
59
$354.00
$2,505.04
MAR
27,800
$2,211.17
52
$312.00
$2,523.17
APR
31,900
$2,538.65
63
$378.00
$2,916.65
MAY
29,700
$2,378.56
95
$570.00
$2,948.56
JUN
34,700
$2,818.60
207
$1,242.00
$4,060.60
JUL
38,200
$3,035.71
64
$390.00
$3,425.71
AUG
31,300
$2,516.97
124
$750.00
$3,266.97
SEP
30,800
$2,461.08
84
$510.00
$2,971.08
OCT
34,900
$2,793.51
108
$648.00
$3,441.51
NOV
26,800
$2,132.81
53
$318.00
$2,450.81
DEC
34,200
$2,716.51
55
$330.00
$3,046.51
Harmony Lane JAN
289
$38.83
$38.83
FEB
245
$34.54
$34.54
MAR
251
$35.13
$35.13
APR
290
$38.92
$38.92
MAY
766
$85.26
$85.26
JUN
415
$51.10
$51.10
JUL
236
$33.67
$33.67
AUG
217
$31.82
$31.82
SEP
219
$32.01
$32.01
OCT
275
$37.46
$37.46
NOV
245
$34.54
$34.54
DEC
287
$38.64
$38.64
Our Saviors JAN
78
$18.29
$18.29
Bluff St. NE FEB
64
$16.92
$16.92
MAR
63
$16.82
$16.82
APR
65
$17.01
$17.01
MAY
52
$15.75
$15.75
JUN
45
$15.07
$15.07
JUL
44
$14.97
$14.97
AUG
41
$14.68
$14.68
SEP
43
$14.88
$14.88
OCT
59
$16.43
$16.43
NOV
59
$16.43
$16.43
DEC
79
$18.38
$18.38
Highway 15 N JAN
330
$42.81
$42.81
FEB
302
$40.09
$40.09
MAR
310
$40.87
$40.87
APR
314
$41.26
$41.26
MAY
263
$36.29
$36.29
JUN
197
$29.87
$29.87
JUL
221
$32.20
$32.20
AUG
170
$27.24
$27.24
SEP
199
$30.06
$30.06
OCT
237
$33.76
$33.76
NOV
183
$28.50
$28.50
DEC
197
$29.87
$29.87
Total
Shady Ridge JAN
262
$36.20
$36.20
FEB
214
$31.53
$31.53
MAR
203
$30.45
$30.45
APR
242
$34.25
$34.25
MAY
220
$32.11
$32.11
JUN
242
$34.25
$34.25
JUL
213
$31.42
$31.42
AUG
189
$29.09
$29.09
SEP
177
$27.92
$27.92
OCT
205
$30.65
$30.65
NOV
184
$28.60
$28.60
DEC
288
$38.73
$38.73
Total
Campbell Lane JAN
76
$18.08
$18.08
FEB
64
$16.92
$16.92
MAR
65
$17.01
$17.01
APR
79
$18.38
$18.38
MAY
71
$17.60
$17.60
JUN
66
$17.11
$17.11
JUL
68
$17.30
$17.30
AUG
62
$16.73
$16.73
SEP
63
$16.82
$16.82
OCT
74
$17.89
$17.89
NOV
64
$16.92
$16.92
DEC
80
$18.48
$18.48
Total
Stoney Point JAN
4,354
$420.52
$420.52
FEB
3,623
$353.72
$353.72
MAR
3,587
$350.43
$350.43
APR
1,351
$142.23
$142.23
MAY
1,302
$137.45
$137.45
JUN
1,446
$151.47
$151.47
JUL
1,166
$124.21
$124.21
AUG
959
$104.05
$104.05
SEP
882
$96.56
$96.56
OCT
1,029
$110.87
$110.87
NOV
943
$102.50
$102.50
DEC
3,645
$355.73
$355.73
Total
West JAN
171
$27.34
$27.34
Elementry(47) FEB
148
$25.09
$25.09
MAR
106
$21.01
$21.01
APR
157
$25.97
$25.97
MAY
145
$24.81
$24.81
JUN
135
$23.83
$23.83
JUL
114
$21.79
$21.79
AUG
107
$21.11
$21.11
SEP
137
$24.03
$24.03
OCT
175
$27.72
$27.72
NOV
160
$26.27
$26.27
DEC
164
$26.65
$26.65
McDonalds JAN
529
$62.19
$62.19
Darrel Drive SW FEB
429
$52.45
$52.45
MAR
440
$53.52
$53.52
APR
750
$83.72
$83.72
MAY
668
$75.72
$75.72
JUN
753
$84.00
$84.00
JUL
574
$66.57
$66.57
AUG
438
$53.33
$53.33
SEP
401
$49.73
$49.73
OCT
524
$61.71
$61.71
NOV
484
$57.81
$57.81
DEC
560
$65.22
$65.22
Total
Otter Lake JAN
528
$62.09
$62.09
South Grade RD SW FEB
361
$45.84
$45.84
MAR
354
$45.15
$45.15
APR
459
$55.37
$55.37
MAY
379
$47.59
$47.59
JUN
369
$46.62
$46.62
JUL
351
$44.87
$44.87
AUG
311
$40.97
$40.97
SEP
291
$39.02
$39.02
OCT
350
$44.77
$44.77
NOV
299
$39.80
$39.80
DEC
379
$47.59
$47.59
Delaware JAN
128
$23.15
$23.15
Hwy 7 West FEB
117
$22.08
$22.08
MAR
132
$23.54
$23.54
APR
154
$25.68
$25.68
MAY
112
$21.59
$21.59
JUN
80
$18.48
$18.48
JUL
63
$16.82
$16.82
AUG
67
$17.21
$17.21
SEP
76
$18.08
$18.08
OCT
115
$21.89
$21.89
NOV
104
$20.81
$20.81
DEC
125
$22.86
$22.86
Total
252.19 $
- $252.19
5th Avenue JAN
125
$22.86
$22.86
FEB
102
$20.62
$20.62
MAR
109
$21.30
$21.30
APR
124
$22.76
$22.76
MAY
72
$17.70
$17.70
JUN
54
$15.95
$15.95
JUL
49
$15.45
$15.45
AUG
47
$15.26
$15.26
SEP
48
$15.36
$15.36
OCT
90
$19.45
$19.45
NOV
103
$20.71
$20.71
DEC
122
$22.56
$22.56
2013 Wastewater Purchases and Repairs Over $300
Incubator for Lab
$2,634.02
RO Unit for Lab
$444.06
Ammonia Electrode
$529.85
Fix Pole Light
$338.87
JRPZ Test & Rebuild
$603.51
Burner Plate
$2,570.80
Maintenance C
$4,134.93
Air Conditioning & RTU
$2,844.67
113oiler Repai
W $1.829.00
Muffin Monster Repair $1,318.12
Draw Latch Boycor Screens $342.81
Electrical Repairs . $769.87
Building #45 e Basin $5,727.80
Re ve Liner and Sand $5,727.80
Watson Marlow Coag pump
$1,402.71
Valve, chk, vacm ejector
$342.41
JE & H Probe
$741.08
Motor Alignment
$580.50
Maintenance a
$2,235.59
Pump Refurbish
$12,131.81
Blower Repairs
$15,907.58
Unhook Valve for MBR Building
$656.32
Building #80 Disinfection $5,963.63
-•
Belt Press Repairs
Polymer System Parts $3,928.58
Belt Press Roller Emergency Repair $9,441.471
Boiler Repairs $10,571.00
Maintenance Labor, Service, and Parts
Building ii Dryer Building $4,275.00
New Screens / Chg Flow Rates $4,275.00
Liftstations
$22,330.50
Repair and Istallation of Pumps
$15,779.55
Install Lift Handles
$489.71
Rhino Manhole Cover Extract
$844.42
Sensor/ cable
$1,981.46
Service Check
$1,750.00
Replace Heater and Installed Thermostat
$1,485.36
Supply Maintenance i
Grease & Pleated Filters $3,141.35
Shop Supplies $818.11
Repair & Maintenance Supplies $310.88
Tools Small i
Discharge Hose & Fittings $^ x7`
Scrubber $2,992.50
Effluent Pump $-
Digital Power/ Inverter $413.22
NOTE: 2,485 Preventative Maintenance work orders Completed in 2013.
22
2013 EXPENSES AND HOURS BY LIFTSTATION
I: \PUBLIC WORKS \Council Ag end a\2014 \06- 24- 2014\2013 PW Annual Report \W- WW\Copy of Expenses - Liftstations 2013.xls
Electric-
49.74
$36,910.02
$765.97
$�F
$412.821
$209.24
$252.19
$229.98
$559.68
$295.62
$4,169.46
$�
Landsc
M18.02
$18.02
$18.02
_j
$18.02
1 $18.02
$18.02
$18.02
$18.02
$18.02
$18.02
Repairs -
-=
$0.00
$5,649.48
$2,078.80
_I
$0.00
1$1,671.51
$0.00
$0.00
$0.00
$0.00
$4,982.99
-
Service
34.60
$134.60
$134.60
$_'
$134.60'
$134.60
$134.60
$134.60
$134.60
-'
$134.60
$134.60
Total E�-
Q'�i12.12
$2,997.39
$"
$565.44
$2,033.37
$404.81
$382.60
$712.30
_'
$448.24
$9,305.07
I: \PUBLIC WORKS \Council Ag end a\2014 \06- 24- 2014\2013 PW Annual Report \W- WW\Copy of Expenses - Liftstations 2013.xls
Electric Landscaping Materials Repairs Service Checks
L\PUBLIC WORKS \Council Agenda\2014 \06- 24- 2014\2013 PW Annual Report\W -WW \Copy of Expenses - Liftstations 2013.�ds
d
U
C
Kv
2013 Influent Flow I Precipitation
Jan 13 FeC 13 Mar'13 Apr'13 May'13 Jun 13 Ju1'13 Aug'13 Sep'13 Oct'13 NOv'13 Dec'13
Date ( 11112x13 to 1 MUM 3 )
j DAILY IN FLOW (Mo Avg) j PRECIPITATION (Mo Avg) mm pkm*mBnq1
2M37ntl7ue tJ7o ff'Fe 4wa&o
J_
InfluenVEfFluent Phosphorus
Jan 13 Feb 13 Mar'13 Apr '13 1.1 ay 13 Jun 13 Jul '13 Aug'13 Sep 13 Oct 13 Nov 13 Dec 13
Date ( 1/112013 to 1213112013 )
t INF PHOSPHORUS (Mo Avg) t EFF PHOSPHORUS (Mo Avg) mms ohna 1
1M— vaffuent Phosphorus 2013
co
E
InfluenVEfFluent Ammonia
Jan 13 Feb 13 Mar '13 Apr '13 May '13 Jun 13 Jul 13 Aug 13 Sep 13 cat '13 Nov 13 Dec 13
Date ( 1/112013 to 1213112013 )
! IN AM MO NIA(Mo Avg) ! EFFAMMONIA(Mo Avg)
kdfuennHlfuenr Ammonia 21!13
J_
Influent/Effluent CBOC
Jon '13 Feb 13 Mar 13 Apr 13 May 13 Jun 13 Jul'13 Aug 13 Sep 13 0ct113 Nav'13 Dec 13
Date ( 1/112013 to 1213112013 )
C&OD INF [Mo Avg] t C&flD EFF [Mu Avg] HMO pknabins —)
k�6eA�dsvia'iffi13
Influent/Effluent TSS
Jon '13 Feb 13 Mar 13 Apr 13 May 13 Jun 13 Jul'13 Aug 13 Sep 13 0ct113 Nov'13 Dec 13
Date ( 1/112013 to 1213112013 )
t INF TSS (Mo Avg) t EFF T55 (Mo Avg) K7Af5 Ph fd.n 1
klff —t93 U -tCBOD A13
HUTCHINSON CITY COUNCIL
ci=V�f�
Request for Board Action
79 M-W
Agenda Item: Review of Origin- Destination Study Final Draft
Department: PW /Eng
LICENSE SECTION
Meeting Date: 6/24/2014
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 15
License Contingency N/A
Attachments: No
BACKGROUND /EXPLANATION OF AGENDA ITEM:
At this point, City staff would like to provide a brief overview of the City of Hutchinson Traffic Origin- Destination Study
final draft (to be provided at the meeting). Please note that this document is subject to change per MnDOT's final
input/guidance prior to it being completely finalized.
BOARD ACTION REQUESTED:
City Council Feedback
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Consideration of Setting Appeal Hearing for Property Decision
Department: Administration
LICENSE SECTION
Meeting Date: 6/24/2014
Application Complete Yes
Contact: Marc A. Sebora
Agenda Item Type:
Presenter: Marc Sebora
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 10
License Contingency N/A
Attachments: No
BACKGROUND /EXPLANATION OF AGENDA ITEM:
The City has received a request from the property owner who resides at 727 Glen Street to appeal a decision that the
Planning /Zoning Department made regarding a 2012 driveway improvement at 725 Glen Street. Apparently, in 2012
the property owner of 725 Glen Street approached the City about adding gravel to the driveway at the residence
which comes off the alley behind the home. Based on the information provided by the homeowner, the
Planning /Zoning Department determined that no permit was necessary for the driveway improvement. However, the
property owner of 725 Glen Street not only added gravel to the driveway, but also enlarged it and surrounded it with
retaining blocks. These improvements ended up extending the driveway over the lot line into the 727 Glen Street lot.
Since this event, a lot line dispute has ensued.
Hutchinson City Code gives the right for anyone who is affected by a decision either by the zoning official or the
Planning Commission to appeal that decision to the City Council. The actual hearing of the appeal by the City Council
is discretionary on the part of the City Council. The language from City ordinance is:
154.165 "City Council Powers" "The City Council may, on its own motion, on request of the Planning Commission or
on petition of the affected property owners: (F) Hear and decide appeals by any person affected by any alleged error
in any order, requirement, decision or determination made by any administrative officer in the enforcement of this
chapter"
It is the Council's decision on whether or not to hear an appeal from the 727 Glen Street property owner regarding the
decision of the Planning /Zoning Department concerning the driveway at 725 Glen Street. It is my recommendation to
the Council that the Council not hear the appeal based on the fact that the decision was made two years ago, the fact
that the City relies on representations of property owners when providing information as they inquire about the
requirements of permits, and the fact that this matter has really dissolved into a lot line issue between the two property
owners.
BOARD ACTION REQUESTED:
Consider holding appeal hearing as requested by property owner of 727 Glen Street
Fiscal Impact: $ 0.00 Funding Source: 0
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL c'=y -f
Aa�
Request for Board Action 7AL =-ft
Agenda Item: Discussion of Wayfinding Signage in Hutchinson
Department: Planning
LICENSE SECTION
Meeting Date: 6/24/2014
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OF AGENDA ITEM:
As part of the recent Downtown Plan project one of the important implementation items was the creation of wayfinding
signage to help motorists, pedestrians, and bicyclists navigate to various points of interest in Hutchinson. A
Gateway /Riverfront sub - committee was created for implementation of portions of the Downtown Plan and the
sub - committee felt that wayfinding is very important and should be looked into further, thus this update to the City
Council is necessary.
I have attached some examples of wayfinding signs to this form. The original thought was there would be three types
of signage as part of a wayfinding project. There would be larger "gateway" signs noting Downtown Hutchinson or
something similar. In addition, there would be kiosks with maps and visitor information located in areas such as
Gateway Park, Library Square and possibly the Depot site. Lastly, there would be "placard" signs that would point
users to key locations in the Downtown area. Please see the attached photos /drawings for more information on how
the signs could look.
Please let me know if there are any questions related to this topic.
BOARD ACTION REQUESTED:
Determine if the wayfinding signage concept should be studied further or if this topic isn't a priority at this point.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
I
Fr
Gateway Sign
Concepts
Gateway Signage Examples
Could be sign in Gateway Park, TH 7/1
Intersection, Southern Downtown Area.
Directs people downtown
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- , ' •� - - Cogan Steal o+te wnh rher Cut-out
{ �} Ahrrrrwm ktnmrq stud mounted w :.ve1 date
M.an!3 to mate "'ara of a Rmsrnt! around C+r sqn
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fr
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arm= t t
Wayf*ind*ing Sign
Examples
f µ -
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-- -- I - - .... - - - .
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Taxi Service License
Department: Administration
LICENSE SECTION
Meeting Date: 6/24/2014
Application Complete Yes
Contact: Marc A. Sebora
Agenda Item Type:
Presenter: Marc Sebora /Dan Hatten
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OF AGENDA ITEM:
Nancy Angerhofer of American Roadrunner has applied for a taxi service license with the City of Hutchinson. Ms.
Angerhofer currently operates a taxi service in the City of Alexandria, Minnesota. Ms. Angerhofer has submitted the
required documents to have the application considered. The Hutchinson Police Department has conducted a
background investigation on Ms. Angerhofer and based on the investigation, the Chief of Police is recommending that
the application be denied based on Ms. Angerhofer's questionable moral character.
This item was tabled at the last Council meeting to allow Ms. Angerhofer an opportunity to provide the Council more
information regarding her application. To date, Ms. Angerhofer has not submitted anything further in writing to staff to
pass on to the Council.
BOARD ACTION REQUESTED:
Deny issuing taxi service license to Nancy Angerhofer.
Fiscal Impact: $ 0.00 Funding Source: 0
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
City 0
11 I Hassan Street Southeast
HuEchinson, MN 55350
(320) 587 -5151 Fax: (320) 2344240
City of Hutchinson
Application for Taxi Service License
(Under Ordinance No. 115)
� 512-0 �
.S Qo C��h
License Fee. $5A0 per taxi
Number oftaxi(s): I
Operating Year: ac `T
Business Information t 1 t -,+
Business Name Phone Number
15u) -:2xus ItiW 55-35C
Address City State zip
Checklist
The following items need to be completed and/or attached in order for the application to be processed:
A schedule of proposed rates to be charged for license year es i7 no
A certificate signed by competent and experienced mechanic (ordinance l 15.06] 0- e's ❑ no
Copy of insurance that meets or exceeds limits established in the ordinance: &-Yes U no
Application fee paid in full (check or money order): s7 yes ❑ no
A
in full and
❑ no
I hereby certify that 1 have completely filled out the entire above application and that the application is true, correct,
and accurate.
I fully understand that any person who violates any provision of the Taxicabs Ordinance No. 115 is guilty of a
misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000 or by imprisonment for
a period not exceeding 90 days or both, plus, in either case, the costs of prosecution.
of 4pplicant
Dale
Internal Use Only *done by practice, not rquired by code
Police' ❑ approved ❑ denied Notes:
City
Council ❑ approved ❑ denied Notes:
Z:ILicenealApplications!T" i. d oc
C
06!0312914 11: 54 3207630697 TIPEMA,` X ALLXAhIDRIA PAGE 01101
Invoice #21365
Tiremaxx Service Center
Toiremaxx 801 3rd Avenue East, Alexandria. MN 56308
Phone(320)763-41111 Fax-(320)763,D697 {
SEVI
RCE CENTERS wvvw.lirema*(.com
"Gaining your Confidence everydayl" � r�
Castamer Information Invoice Additional Information
Nancy Angerhofer Date $104/2014 Pfl Number:
`707 Park Street Reference 21365 Work drder#, VV-B6495
Alexandria, MN 56308
Salesperson, Lee t7stendvrf jComplete,
Acct Number; CDmment'
Route:
i D: 320 -304 -5811 Contact: Delivery Date 6104/2014
Entered By' Lee ❑5lendorf
Vehicle72005 Dodge Minivans Caravan SXT LIc No 393MMK unit Mileage 1W
` l7esc. VIN 1040P45RX5634163B Mileage OUT 147500
_ I (;j�PMS Equipped
Qty Descrlpt1an FET Unit Price Ext. Price
1.00 Safety inpection - brakes,bres. and other systems check out a.00 0.00
- ok. Vehicle is safe far operation. �-
Taxable Subtotal: 0.00
Terms: N!
Terms: Due Date Oue Amount Amt Remain
510412014 $000 $fl 00
Total: 00 0
Balance J S
Please retorque lugnuts after 25 miles! Thank You!
I hemoy authorize the stated repair work to be done along with the necessary material, and hereby grant 7iremact Service Centers permission to
operate the vef)lcle heroin described on streets. highways or elsewhere for the purpose yr westing andlor inspect on An express mechanics ben is
hereby acknowlgaged on above vehicle to secure the amount of repairs thereto
Tiremaxx SerVICe Centers is not responsible for 1055 or damage to vehicles, or articles left in vehicles, In case of fire theft or any other rauso beyond
it's control. Tiremaxx Service Centers m not responsible to damage to wheels as they may come into contact with equipment necessary to perform
desired services Tiremax( Service Centers Is not responsible fof lost or broken hub caps, as they become 10068 and Wiltle with lane
A 1 5% (10% APR) 9ervlce charge will ba assessed on any amount whlch becomes delinquent beyond 30 days
W-86495
8/04/2014 11:57 AM Page' 1 Emerad By Lee Oslendorf Signature
From:Sonla Lhotka FaxID320 -763 -3548 Page 2 of 2 Dale 6/402014 1 1 50 AM Page 2 of 2
ANGENA2 OP ID: SL
CERTIFICATE OF LIABILITY INSURANCE
1 DR
a 610a41001zD14
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER" THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT- IT the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does "Icon far rights to the
certificate holder in lieu of such endorsements .
CRODUCER
CONTACT
Billmafk's Lakes Area Ins.
Billmark's Lakes Area Ins. Inc
913 Broadway
PHOO FAX NE
LAIC, No, Ektl 320-763 -9022 (AIC: Na): 320.763 -3548
Alexandria, MN 56308
ADDDRESS. Commercial t) mafks.com
Billmark's Lakes Area Ins"
INSURERIS} AFFORDING COVERAGE NAIL I
INS URERA Northern States Agency _
INSURED Nancy Angerhofer
INSURER B
dba American Roadrunner
T07 Park St
INSURER C
INSURER D
Alexandria, MN 56308
INSURER E .
INSURER F
COVERAGES CERTIFICATE NUMBERS REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
INSR rypE OF INSURANCE L POLICY EX LIM ITS
LTR I POLICY NUMBER MMfODIYYYY MMIOOIYVYY
GENERAL IA BILITY
A UT OM 061 LE LIAR ILI TV - -- - 300,000
A 75APR291339 0710812013 07/08/2014 = F
- x -
UMBRELLA LIAR
EXCESS LIAB
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY YIN
INIA
(Mandatory InNHl
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101. Additional Remarks Schedule, it more SpaCe is rtcluire pl
CERTIFICATE HOLDER CANCELLATION
CITYOFH
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
RCCOROANCE WITH THE POLICY PROVISIONS.
City of Hutchinson
Stephanie
AUTHORIZED REPRESENTATIVE
111 Hassan St Se
Hutchinson, MN 55350
C0 1988 -2010 ACORD CORPORATION. All rights reserved.
ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD
Stephanie Nelson
From:
Stephanie Nelson
Sent:
Thursday, June 05, 2014 2:13 PM
To:
'Wendy Cooke'
Subject:
RE; Dear Council
Below is the statement from Nancy.
I ha nks?
c] z dl i& 1 "it
HRIAdmin Technician
City of Hutchinson
111 Hassan St SE
Hutchinson, MN 55350
320.234.4497
snelson@ci.hutchinson.mn.us
nI. I;'
From: Wendy Cooke [mai Ito: wend .s.cooke mail.com]
Sent: Thursday, June 05, 2014 1:30 PM
To: Stephanie Nelson
Subject: bear Council, The name stated on the application Roadrunner Taxi has changed to American R
Dear Council, The name stated on the application Roadrunner Taxi has changed to American Roadrunner
"Taxi. Nancy Angerhofer
Wendy Cooke
Days Inn
4810 Hwy. 29 S,
Alexandria, MN 5530$
(320) 762 -1171
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Consideration of Resolution No. 14293 Establishing a Revised Personnel Policy
Department: Administration
LICENSE SECTION
Meeting Date: 6/24/2014
Application Complete N/A
Contact: Marc Sebora
Agenda Item Type:
Presenter: Brenda Ewing
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OF AGENDA ITEM:
During the 2014 legislative session, a number of Minnesota Statutes were amended with the passage of the Women's
Economic Security Act which Gov. Dayton signed into law that affect the provisions of the City of Hutchinson's current
Employee Handbook - Personnel Policy. As a result, staff has drafted an amended policy to incorporate these
language changes which are as follows:
Section 3 EEO Policy Statement - Designated "familial status" as an additional protected class and prohibits an
employer from discriminating against an employee based on his /her family status. Familial status is defined as the
condition of one or more minors being domiciled with 1) their parent or parents or the minor's legal guardian, or 2)
the designee of the parent or parents or guardian with the written permission of the parent or parents or guardian.
The protections afforded against discrimination on the basis of family status apply to any person who is pregnant or
is in the process of securing legal custody of an individual who has not attained the age of majority. The intent of the
language is to ensure that those with familial status are not discriminated against for career advancement
opportunities, promotions, and hiring and firing practices. (MN Statutes 363A.08, subdivision 2)
Section 14 Sick Leave - Adds "mother -in -law ", "father -in -law ", and "grandchild" to the list of relatives an employee
may use personal sick leave benefits for which to provide care. Additionally, an employee is now allowed to use sick
leave as "safety leave" if used for the purpose of providing or receiving assistance because of sexual assault,
domestic abuse, or stalking. This safety leave, combined with sick leave used to care for the designated relatives is
still limited to no more than 160 hours in any 12 -month period. (MN Statutes 181.9413)
Section 16 Parental Leave / Family Medical Leave (FMLA) - The title of this section is changed to Pregnancy /
Parental Leave / Family Medical Leave. The law change now requires employers to grant unpaid leave needed for a
female employee for prenatal care, or incapacity due to pregnancy, childbirth or related health conditions. The prior
language only allowed leave after the birth or adoption of a child. The law change also increases the length of
parental leave from six (6) to twelve (12) weeks, allows the City as the employer to require advance notice of the
BOARD ACTION REQUESTED:
Adoption of Resolution No. 14293 the amended City of Hutchinson Employee Handbook - Personnel Policy.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Leave, allows the employer to require that employees use accrued leave (sick, vacation, comp
time, etc.) to substitute for the unpaid leave allowed by the law, and to run the State Parental
Leave period concurrently with any FMLA leave, so the total leave does not exceed twelve (12)
weeks. (MN Statutes 181.941 and 181.943)
Section 18 Light Duty / Modified Duty Assignment — The law change creates new language
entitled "Pregnancy Accommodations ". Per the change, the City is required to attempt to
provide reasonable accommodation due to health conditions of a pregnant female employee,
unless the accommodation is considered an undue hardship for the City. These
accommodations include, more frequent restroom, food, and water breaks; seating; and, limits
on lifting over 20 pounds and /or temporary transfer to a less strenuous or hazardous position,
should one be available. The City is not required to create a new or additional position in order
to accommodate an employee, and is not required to discharge any employee, transfer any
other employee with greater seniority, or promote any employee per the request. (MN Statutes
181.9414)
Section 21 School Conference Leave — There is no current law change requiring this
amendment. Additional language has been added to this section as taken from the League of
Minnesota Cities personnel policy template regarding employee notice for the leave, reasonable
scheduling of the leave, and the ability to use vacation leave or comp time to be paid during the
leave.
Section 23 Victim or Witness Leave — This language change is also not due to a law change.
This amended language is also taken from the League of Minnesota Cities personnel policy
template, and more specifically defines the leave and when it can be used.
Section 24 Elections / Voting - This language change is also not due to a law change. This
amended language is also taken from the League of Minnesota Cities personnel policy
template, and more specifically defines the leave and when it can be used.
Section 25 Rest Periods, Meal Breaks, and Holidays — The law change requires the City, as the
employer, to make reasonable efforts to provide reasonable unpaid break time each day to an
employee who needs to express breast milk for her infant child. This is required, unless the
break time unduly disrupts City operations. In addition, the City must make reasonable efforts
to provide a room for this purpose, other than a bathroom, that is shielded from view and free
from intrusion from coworkers and the public, and includes access to an electrical outlet. (MN
Statutes 181.939)
Section 34 Smoke -Free Policy - This language change is also not due to a law change. This
amended language is also taken from the League of Minnesota Cities personnel policy
template, and adds language to prohibit the use of e- cigarettes by employees in City buildings
and in City vehicles.
Any language amendments would be effective as of the date of Council approval.
Staff will be at the June 24 Council meeting to address any questions of the Council regarding
these changes.
City of
Employee Handbook -
Personnel Policy
Auyusi -2944 July 2014
City of Hutchinson
Employee Handbook
— Personnel Policy
2049 2014
TABLE OF CONTENTS
PAGE
SECTION 1
PURPOSE
4
SECTION 2
SCOPE OF RESOLUTION
4
SECTION 3
EEO POLICY STATEMENT
4
SECTION 4
CITY -WIDE WORK RULES & CODE OF CONDUCT
5
SECTION 5
APPOINTMENTS
6
SECTION 6
PHYSICAL EXAMINATION
6
SECTION 7
PROBATIONARY PERIOD
6
SECTION 8
RECORDS AND PROMOTIONS
7
SECTION 9
COMPENSATION
7
SECTION 10
HOURS OF WORK
8
SECTION 11
OVERTIME
8
SECTION 12
PAY DAYS
8
SECTION 13
VACATION LEAVE WITH PAY
8
SECTION 14
SICK LEAVE
10
SECTION 15
MILITARY LEAVES
11
SECTION 16
PREGNANCY/PARENTAL LEAVE /FAMILY MEDICAL
LEAVE (FMLA)
11
SECTION 17
JOB RELATED INJURY OR ILLNESS
4-415
SECTION 18
LIGHT DUTY /MODIFIED DUTY ASSIGNMENT
15
SECTION 19
LEAVES WITHOUT PAY
4-516
SECTION 20
JURY, WITNESS OR BOARD DUTY
4617
SECTION 21
SCHOOL CONFERENCE LEAVE
4-917
SECTION 22
BONE MARROW DONATION LEAVE
4617
SECTION 23
VICTIM OR WITNESS LEAVE
4-917
SECTION 24
ELECTIONS/VOTING
4718
SECTION 25
REST PERIODS, MEAL BREAKS, AND HOLIDAYS
47 18
SECTION 26
ADVERSE WEATHER CONDITIONS
1819
SECTION 27
RESIGNATION
18.19
SECTION 28
GRIEVANCE POLICY
18.19
SECTION 29
LAYOFFS
4-9.20
SECTION 30
DISCIPLINE
4920
SECTION 31
RETIREMENT POLICY
2-3 24
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SECTION 32
UNLAWFUL ACTS
2-325
SECTION 33
PENALTY
2-4.25
SECTION 34
SMOKE -FREE POLICY
2-4.25
SECTION 35
SEXUAL HARASSMENT /RESPECTFUL WORKPLACE
24 25
SECTION 36
CONDITIONS OF EMPLOYMENT & WORK RULES
2-426
SECTION 37
EFFECTIVE DATE
2-426
ATTACHMENT A
SEXUAL HARASSMENT POLICY
2-527
ATTACHMENT B
RESPECTFUL WORKPLACE POLICY
2-9.30
ATTACHMENT C
DRUG -FREE WORKPLACE
32.34
ATTACHMENT D
HEALTH CARE SAVINGS PLAN
3638
,C]
City of Hutchinson
Employee Handbook — Personnel Policy
2019 2014
RESOLUTION NO. 13133 14293
RESOLUTION RELATING TO CITY PERSONNEL
I. AND ESTABLISHING A BASIC PERSONNEL POLICY
THE COUNCIL OF THE CITY OF HUTCHINSON RESOLVES:
SECTION 1 PURPOSE It is the purpose of this Resolution and these policies
contained herein to establish a uniform and equitable system of personnel administration
for employees of the City. This document and other language is a general statement of
policy and should not be construed as contract terms. These policies are not intended to
address every situation that may arise and can be amended at any time at the sole
discretion of the City. These policies supersede all previous personnel policies.
Except as otherwise prohibited by law, the City of Hutchinson has the right to terminate any
employee at any time for any or no reason. Employees may similarly terminate
employment at any time for any reason.
SECTION 2 SCOPE Personnel Covered Except as otherwise specifically
provided, this Resolution applies to all employees of the City except the following:
1 All elected officials
2 Members of City boards, commissions, and committees
3 Volunteers, except as specifically noted for paid per -call- firefighters
4 Emergency employees
5 Other employees not employed in regular positions
Employees in regular full time positions are those whose regularly scheduled duties consist
of 80 hours in a two week pay period, year round. Employees in regular part time positions
are those whose regularly scheduled duties consist of at least 40 hours but less than 80
hours in a two week pay period, year round. Benefit earning regular employees are those
who are eligible for at least a pro -rated portion of the City provided paid sick leave, paid
vacation leave, and paid holidays. Volunteer paid per -call- firefighters, including the
positions of assistant fire chief, battalion chief and lieutenant, are not benefit earning
employees.
Provisions Superseded in Certain Cases Any employee included in a collective
bargaining agreement entered into in accordance with the Public Employment Labor
Relations Act (M.S. Sec. 179A.01 to 179A.25) shall be exempt from any provision to this
part which is inconsistent with such agreement. Any employee within the jurisdiction of a
civil service commission established under M.S. Ch. 44, 419, or 420 is exempt from any
provision of this part which is inconsistent with such statute or rules and regulations
adopted thereunder. Nothing in this part is intended to modify or supersede any provision
of the Veterans' Preference Act, M.S. Sec. 197.455, 197.46 and 43A.11 or any other
applicable provision of state or federal law.
SECTION 3 EEO POLICY STATEMENT The City of Hutchinson is committed to
providing equal opportunity in all areas of employment, including but not limited to hiring,
demotion, transfer, recruitment, selection, lay -off, disciplinary action, termination,
compensation and selection for training. The City of Hutchinson will not discriminate
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against any employee or job applicant on the basis of race, color, creed, religion, national
origin, ancestry, sex, sexual orientation, disability, age, marital status, status with regard to
public assistance, familial status, or membership on a local human rights commission.
SECTION 4 CITY -WIDE WORK RULES & CODE OF CONDUCT
Conduct as a City Employee
In accepting City employment, employees become representatives of the City and are
responsible for assisting and serving the citizens for whom they work. An employee's
primary responsibility is to serve the residents of the City of Hutchinson. Employees should
exhibit conduct that is ethical, professional, responsive, and of standards becoming of a
City employee. To achieve this goal, employees must adhere to established policies, rules,
and procedures and follow the instructions of their supervisors.
The following are job requirements for every position at the City of Hutchinson. All
employees are expected to:
• Perform assigned duties to the best of their ability at all times.
• Render prompt and courteous service to the public at all times.
• Read, understand and comply with the rules and regulations as set forth in these
Personnel Policies as well as those of their departments.
• Conduct themselves with decorum toward both residents and staff and respond to
inquiries and information requests with patience and every possible courtesy.
• Report any and all unsafe conditions to the immediate supervisor.
• Maintain good attendance.
Attendance & Absence
The operations and standards of service in the City of Hutchinson require that employees
be at work unless valid reasons warrant absence. In order for a team to function efficiently
and effectively, employees must be on the job. Attendance is an essential function of every
City position.
Employees who are going to be absent from work are required to notify their supervisor as
soon as possible in advance of the absence. In case of unexpected absence, employees
should call their supervisor before the scheduled starting time. If the supervisor is not
available at the time, the employee should leave a message that includes a telephone
number where he /she can be reached and /or contact any other individual who was
designated by the supervisor. Failure to use established reporting process will be grounds
for disciplinary action. Departments may establish more specific reporting procedures.
The employee must call the supervisor on each day of an absence extending beyond one
(1) day unless arrangements otherwise have been made with the supervisor. Employees
who are absent for three (3) days or more and who do not report the absence in
accordance with this policy, will be considered to have voluntarily resigned not in good
standing. The city may waive this rule if extenuating circumstances warranted such
behavior. This policy does not preclude the city from administering discipline for unexcused
absences of less than three (3) days.
Appearance
Departments may establish dress codes for employees as part of departmental rules.
Personal appearance should be appropriate to the nature of the work and contacts with
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other people and should present a positive image to the public. Clothing, jewelry or other
items that could present a safety hazard are not acceptable in the workplace.
Conflict of Interest
City employees are to remove themselves from situations in which they would have to take
action or make a decision where that action or decision could be a perceived or actual
conflict of interest. If an employee has any question about whether such a conflict exists
he /she should consult with the City Administrator.
SECTION 5 APPOINTMENTS Every appointment to municipal service shall be
made by the appointing authority on the basis of merit and fitness for the position. When
required by law or by the City Administrator, merit and fitness shall be ascertained by
written, oral, or other examinations designed to evaluate the ability of the candidate to
discharge the position for which the examination is held. No member of a department
head's immediate family shall be appointed as a subordinate employee within that
department. Effective August 1, 2010, neither the mayor nor any city council member may
be employed by the City in a regular full time position. In no case shall an immediate
relative of an incumbent council member be appointed to the municipal service.
SECTION 6 PHYSICAL EXAMINATION The City Administrator or designee may
determine that all persons conditionally offered employment for regular positions shall be
required to undergo a pre - employment medical examination, which may include a
psychological evaluation, by a licensed physician designated by the employer for the
purpose of determining the person's capability to perform the available employment
position. Psychological /psychiatric exams will be conducted by a licensed psychologist or
psychiatrist. Said examinations shall be required of all persons conditionally offered
employment for the same position regardless of disability and shall test only for essential
job - related abilities required by the position. The physician will notify the City Administrator
or designee that a candidate either is or isn't medically able to perform the essential
functions of the job, with or without accommodations and whether the candidate passed a
drug test, if applicable. If the candidate requires accommodation to perform one or more of
the essential functions of the job, the City Administrator or designee will confer with the
physician and candidate regarding reasonable and acceptable accommodations.
The cost of the examination shall be borne by the employer and the report made to the
employer. All conditional appointments are subject to the acceptance of the physical exam
report by the City Administrator before the appointment is effective. If a candidate is
rejected for employment based on the results of the medical exam, he /she will be notified of
this determination.
SECTION 7 PROBATIONARY PERIOD The first 12 months of employment shall
be regarded as a probationary period and shall be utilized for observing the employee's
work, for securing the most effective adjustment of the employee to the position, and for
rejecting any employee whose performance does not meet the required work standards.
Every original appointment and every promotional appointment is subject to this 12 month
probationary period. This includes police officers under civil service rules. (Note: State law
requires police department employees other than officers have 6 month probation.) The
appointing authority, for all employees other than police department non -sworn employees,
may extend a probationary period beyond twelve months. Extensions for police officers
may not extend for more than six months.
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Termination The appointing authority may terminate a probationary employee at any time
during the probationary period if in the appointing authority's opinion the working test
indicates that the employee is unable or unwilling to perform the duties of the position
satisfactorily or that the employee's habits and dependability do not merit continuance in
the position. The employee so terminated shall be notified in writing of the reasons for the
termination and shall not have the right to appeal unless he is a veteran, in which case the
procedure prescribed in M.S. 197.46 shall be followed.
A regular employee terminated during the probationary period from a position to which the
employee was transferred or promoted and not terminated from the City service as
provided in these rules shall be placed on a leave of absence without pay. If a vacancy
arises in the class from which the employee was promoted or transferred within six months
of the beginning of the leave of absence, such employee shall be reinstated in that position.
Completion An employee who has completed the period of probationary service and who
has not received, before completion of that period, a written notice from the City
Administrator that the employee's services are terminated shall be considered to have
successfully completed the probationary period and attained the status of a regular
employee.
SECTION 8 RECORDS AND PROMOTIONS Promotions will be made on the
basis of merit and efficiency. The City Administrator has the discretion to promote a
qualified employee without first publicly advertising an open position.
Driving Records An annual check of driving records will be conducted by human
resources or those employees who have access to City vehicles.
SECTION 9 COMPENSATION All employees of the City shall be compensated
according to the position classification and pay plan adopted by the council in its sole
discretion; provided, however, that after recommendation of the City Administrator, the
council may change or modify any wages or salary of any employee at any time that it
deems it necessary to establish or maintain equitable compensation relationships as
described by M.S. Sec. 471.991 to 471.999. Compensation of each class of City positions
shall be fixed and periodically evaluated for compliance with the provisions of these
statutes.
Any wage or salary so established is the total remuneration for employment but shall not be
considered as reimbursement for official travel or other expenses which may be allowed for
the conduct of official business. Unless approved by the City Administrator, no employee
shall receive pay from the City in addition to the salary authorized for the position to which
the employee has been appointed. However, compensation in the form of an annual picnic,
holiday activity, or tribute at a funeral, may be authorized by the City council to recognize
the contributions of employees and /or board members. This policy shall not operate to
prevent employees from working in more than one position when authorized by the council.
An employee who is called out from regular work duty for a fire call or other emergency
service will be paid the higher of the two applicable rates while on emergency service.
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SECTION 10 HOURS OF WORK The work week and work day for all City
employees shall be as determined by the department head and approved by the City
Administrator. The work schedule shall fairly reflect the demands and apportion the work of
each department or activity. The regular work schedule shall conform to the provisions of
the Fair Labor Standards Act. The normal work year consists of approximately 2088 hours
for fulltime employees, including all authorized absences.
SECTION 11 OVERTIME Employees to whom the Federal Fair Labor Standards
Act (FLSA) applies shall be compensated for overtime work after 40 hours in one week at
one and one -half times their regular rate of pay. In the case of full time City employees who
also serve on a part time basis in the police or fire departments, the hours worked in the
part time positions shall be paid at the rate assigned to such positions. Overtime rates shall
not apply to this part time police or fire department service, as agreeable with the FLSA.
All employees, in all departments, are required to work overtime as requested by their
supervisors as a condition of continued employment. Refusal to work overtime may result in
disciplinary action. Supervisors will make reasonable efforts to balance the personal needs
of their employees when assigning overtime work.
Compensatory Time Employees covered by the FLSA and paid on an hourly basis shall
be permitted the option of banking overtime hours up to a maximum of 80 hours, rather
than receiving overtime pay, at the discretion of the department head. Compensatory time
for these employees must be used no more than twelve months from the time it is earned.
Employees shall give advance notice to the department head of desired dates for use of
compensatory time, and the department head shall determine whether requested dates
allow for reasonable scheduling of work within the department. Compensatory time may be
used to bring total paid hours only up to 40 in a week. (Amended 9 -22 -92 - Res. 9817).
Salaried employees exempt from the Fair Labor Standards Act shall arrange their work
schedules according to the requirements of their respective positions; flexible work hours
are allowed. Earned time off shall accrue for not more than six months.
Both salaried employees and employees paid on an hourly basis shall be permitted to use
earned time off and compensatory time in combination with vacation time subject to the
discretionary approval of the City Administrator. Compensatory time shall be recorded by
each salaried employee and filed on a monthly basis with the City Administrator.
SECTION 12 PAY DAYS Pay periods shall end bi- weekly on Saturdays. Pay days
shall be bi- weekly on Fridays following the end of the pay period. When a pay day falls on a
holiday, employees shall receive their pay the preceding work day. Paid - per -call firefighters
are paid on a quarterly basis.
SECTION 13 VACATION LEAVE WITH PAY Vacation leave shall be determined
by length of service for regular full time and regular part time employees. Only those
regular part time employees who have worked 1200 hours or more in the initial anniversary
year and each subsequent preceding anniversary year are entitled to paid vacation leave.
For these employees, vacation leave shall be granted on a pro -rata basis.
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For regular full time employees, the paid vacation schedule is as follows:
After completion of one year of continuous service, 80 hours (2 weeks) shall
be granted. After one year, vacation accrues bi- weekly. Vacation accrues at
a rate of 3.08 hours /bi- weekly pay period with a final calendar year accrual of
3.00 hours.
2 After completion of seven years of continuous service, an additional lump
sum of 40 hours vacation is granted. Vacation then accrues at the rate of 120
hours (3 weeks) per year. Vacation accrues at a rate of 4.62 hours /bi- weekly
pay period with a final calendar year accrual of 4.50 hours.
3 After completion of twelve years of continuous service, an additional lump
sum of 40 hours vacation is granted. Vacation then accrues at the rate of
160 hours (4 weeks) per year. Vacation accrues at a rate of 6.16 hours /bi-
weekly pay period with a final calendar year accrual of 6.0 hours.
For eligible regular part time employees, the paid vacation schedule is as follows:
After completion of one year of continuous service, the hours worked in the
previous 52 week period will be computed. If the hours worked exceed
1,200, the equivalent percentage ( %) of regular full time annual hours (2,080)
will be calculated and applied to the regular full time accrual rate. (i.e. work
1,248 = 60% of full time; 60% of the 80hours /year accrual rate = 48 hours of
vacation accrual). The employee is credited with the lump sum vacation
hours.
2 After completion of seven years of working 1,200 or more hours, the
percentage ( %) of hours worked will be applied to the regular full time
employee accrual rate of 120 hours /year and the resulting lump sum of
vacation accrual credited to the employee.
3 After completion of twelve years of working 1,200 or more hours, the
percentage ( %) of hours worked will be applied to the regular full time
employee accrual rate of 160 hours /year and the resulting lump sum of
vacation accrual credited to the employee.
If a paid holiday falls during an employee's vacation leave, the holiday shall not be counted
against the vacation time.
Vacation accrual may not be used until after it is earned and is posted on the payroll leave
accrual system. As vacation leave is granted to employees for a period of recreation, each
regular full time employee of the City must use at least 40 hours of vacation leave each
calendar year, beginning with the first full calendar year following the first continuous year
of employment. Beyond this requirement, leave time may accrue up to a maximum of two
times the current annual leave, as of each subsequent calendar year, for future use.
Each regular part time employee earning vacation must use at least the pro rata amount of
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2019 2014
the 40 hours of vacation equal to the rate for which their vacation leave was earned (i.e.
worked 60% of full time, must use at least 24 hours of vacation). The minimum use of the
accrual must occur by the end of the anniversary year. Beyond this requirement, leave time
may accrue up to a maximum of two times the current annual leave, as of each subsequent
anniversary year, for future use.
In the year preceding retirement, there shall be no maximum limit on accrued leave. Leave
time not used according to this policy shall be forfeited.
All employees shall give a 10 -day advance notice to the immediate supervisor of desired
vacation dates if 2 or more days of vacation are requested; salaried employees shall give
this notice in writing. The supervisor shall determine whether requested dates allow for
reasonable scheduling of work within the department. When possible, vacation days shall
not be scheduled for a week when overtime is also required. Hourly employees shall be
eligible for no more than 40 hours pay in any week when vacation is used, except in
unusual circumstances or where other City policy authorizes the use.
Any employee leaving the municipal service in good standing after at least one year of
service and after giving proper notice of such termination of employment shall be
compensated for vacation leave accrued and unused to the date of separation.
SECTION 14 SICK LEAVE Sick leave may be granted only for absence from duty
because of the following:
1. personal illness
2. for the illness of a dependent child on the same terms the employee is able to use
sick leave benefits for the employee's own illness, including appointments for
necessary medical, dental or eye care, and legal quarantine, -
3. for absences due to an illness of or injury to the employee's adult child, spouse,
sibling, parent, mother -in -law, father -in -law, grandchild, grandparent, or
stepparent
4. reasonable safety leave absences for the employee or the employee's adult
child, spouse, sibling, parent, mother -in -law, father -in -law, grandchild,
grandparent, or stepparent. Safety leave is for the purpose of providing or
receiving assistance because of sexual assault, domestic abuse, or stalking
as defined in Minnesota Statutes.
Sick leave use under t44 provisions 3 and 4 is limited to a maximum of 160 hours
in any 12 -month period. To determine whether an employee has any sick leave use
remaining, Human Resources will review the use of leave over the preceding 12
months.
5. to care for a spouse or parent with a serious illness as covered by and defined by
the Family Medical Leave Act
6. brief emergency situation (not to exceed one day) in the immediate family-
7. up to forty (40) hours of sick leave to substitute for unpaid maternity /paternity leave
as allowed by Parental Leave under Minnesota law or the Family Medical Leave Act
Requests for sick leave consideration in case of other emergency situations may be
brought to the City Administrator in writing, with the right of appeal to the City council.
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In addition, a maximum of five days sick leave may be allowed when necessary in the
case of death in the legally recognized immediate family. Immediate family is defined
as husband, wife, son, stepson, son -in -law, daughter, stepdaughter, daughter -in -law,
grandchild, father, mother, sister, brother, father -in -law, mother -in -law, grandfather or
grandmother.
Sick leave shall be granted to all probationary, regular full time and regular part time
employees. For regular part time employees, sick leave shall accrue on a pro -rata basis
commencing after an established work schedule of twelve months has determined eligibility
for this benefit. For full time employees, it shall be granted according to the following
schedule:
Sick leave shall accrue at eight hours per month, up to a maximum of 720
hours. After the accumulation of 720 hours, a payback of one -third of the
amount over 720 hours will be made annually on or about February 1. No
further payment will be made on termination of employment.
2 On retirement or upon death before retirement, a payback of one -third of the
amount over 240 hours will be made.
To be eligible for sick leave with pay, an employee shall report as soon as possible to the
department head the reason for the absence and keep the department head informed of the
condition. An employee may be required to submit a medical certificate for any sick leave,
at the discretion of the department head or City Administrator. Sick leave is a privilege, not
a right. Using or claiming sick leave for a purpose not authorized in this section may be
cause for disciplinary action including transfer, demotion, suspension, or dismissal.
For the purpose of accumulating additional vacation or sick leave, an employee using
earned vacation or sick leave is considered to be working.
SECTION 15 MILITARY LEAVES Every employee to whom M.S. 192.26 or
192.261 or U.S.C.A., Title 38, Sec. 2021 applies, is entitled to the benefits afforded by
those sections subject to the conditions herein prescribed.
SECTION 16 PREGNANCY/ PARENTAL LEAVE / FAMILY MEDICAL LEAVE (FMLA)
Pregnancy/ Parental Leave
An employee who works twenty (20) or more hours per week and has been employed for
at least twelve consecutive months immediately preceding the leave is entitled to take
an unpaid leave of absence in connection with the biFth er adeptiGR ef a G followin_g:-
Tho leave may not ovnoor! civ (6) weeks, i and m ict honin Within civ (6) weeks a#Rp the hi0h
1. The birth or adoption of a child;
2. Prenatal care, or incapacity due to pregnancy, childbirth or related health
conditions for /of a female employee.
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The employee is required to provide written notice to Human Resources at least
thirty (30) days prior to the date on which the leave is to begin. If a thirty (30) day
notice cannot be _-ggiven (i.e. serious emergency medical situation), as much notice as
is practical shall be provided. To the extent possible, planned medical treatment
should be scheduled so that it will not unduly disrupt the City's operations.
The leave must begin within 12 months of the birth or adoption, except in the case
where the child must remain in the hospital longer than the mother, the leave must
begin within 12 months after the child leaves the hospital.
Employees are required to use accrued leave time (sick, vacation, compensatory
time during Pregnancy / Parental Leave,
nn +inn onr! cinl� leave fnr env nerinr! of +hic leo�ie fnr Whinh they are i inohle +n ,ninrl� due +n
merlinol reocnnc as allowed per City policy.
The employee is entitled to return to work in the same position and at the same rate of pay
the employee was receiving prior to commencement of the leave. Group insurance
coverage will remain OR e#eot available d6lrgthe s.x (6) week Parental Leave while the
employee is on leave pursuant to the Pregnancy and Parenting Leave Act, but the
employee will be responsible for the entire premium unless otherwise provided in
this policy (i.e., where leave is also FMLA qualifying).
If the employee has any Family Medical Leave Act (FMLA) eligibility remaining at the time
this leave commences, this leave will also count as FMLA leave. The two leaves will run
concurrently until eligibility for either leave expires.
Familv and Medical Leave (FMLA
In accordance with the Family and Medical Leave Act (FMLA), unpaid job protected leave
will be granted to all eligible employees for up to twelve (12) weeks per twelve (12) month
period for any of the following reasons:
1. Birth or care of the newborn child of the employee;
2. Placement with the employee of a son or daughter for adoption or foster care;
3. To care for a spouse, child or parent who has a serious health condition; or
4. A serious health condition that makes the employee unable to perform the essential
functions of the position.
5. Any qualifying exigency arising out of the fact that the spouse, or a son, daughter or
parent of the employee is on active duty, or has been notified of an impending call or
order to active duty) in the Armed Forces in support of a contingency operation.
Up to twenty -six (26) weeks of protected leave per twelve (12) month period will be
granted to all eligible employees for the following reason:
1. An eligible employee who is the spouse, son, daughter, parent, or next of kin of a
covered servicemember shall be entitled to a total of 26 workweeks of leave during a
twelve (12) month period to care for the servicemember. The term "serious injury or
illness ", in the case of a member of the Armed Forces, including a member of the
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National Guard or Reserves, means an injury or illness incurred by the member in
the line of duty on active duty in the Armed Forces that may render the member
medically unfit to perform the duties of the member's office, grade, rank, or rating.
The leave described in this paragraph shall only be available during a single twelve
(12) month period.
Spouses employed by the City, both in regular positions, are jointly entitled to a combined
total of 12 work weeks of family leave for the birth and care of a newborn child, for
placement of a child for adoption or foster care, and to care for a parent who has a serious
health condition. Spouses are entitled to a combined total of 26 weeks during a single
twelve (12) month period to care for an eligible servicemember.
During the single twelve (12) month period, an eligible employee shall be entitled to a
combined total of 26 workweeks of total leave allowed under the FMLA.
In accordance with the laws, the following definitions apply:
Eligibility: An eligible employee is one who has worked for the City for a cumulative period
of twelve (12) months and at least 1,040 hours during the twelve (12) month period prior to
requesting the leave.
Length of Leave: The length of FMLA leave is not to exceed twelve (12) weeks in any
twelve (12) month period except in the case to care for a covered servicemember as noted,
previously. To determine whether an employee has any FMLA leave remaining, Human
Resources will review the use of leave over the 12 months preceding the request for FMLA
use. The entitlement to FMLA leave for the birth or placement of a child expires twelve (12)
months after the birth or placement of that child.
Notice: The employee is required to provide written notice to Human Resources at least
thirty (30) days prior to the date on which the leave is to begin. If a thirty (30) day notice
cannot be given (i.e. serious emergency medical situation), as much notice as is practical
shall be provided. If an employee fails to provide the thirty (30) days notice for a
foreseeable leave with no reasonable explanation for the delay, the leave may be denied
until thirty (30) days after the employee provides notice. To the extent possible, planned
medical treatment should be scheduled so that it will not unduly disrupt the City's
operations.
Covered Servicemember: A member of the Armed Forces, including a member of the
National Guard or Reserves, who is undergoing medical treatment, recuperation, or
therapy, is otherwise in outpatient status, or is otherwise on the temporary disability retired
list, for a serious injury or illness.
Medical Certification /Recertification: The employee may be required to provide medical
certification to support a request for leave because of the serious health condition of a child,
spouse, parent, or the employee. The City may require a second, or third, opinion at the
City's expense. If required, the City will select a health care provider not regularly
associated with the City. Recertification may be required if the employee requests an
extension of the original length approved by the City, if the employee's circumstances
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change, if there is a question as to the validity of the certification, or if the employee is
unable to return to work due to the serious health condition.
The City may require that a request for leave related to active duty or call to active duty be
supported by a certification issued by the health care provider of the servicemember being
cared for by the employee.
Intermittent Leave: Leave requested because of a serious health condition of either a
family member or the employee may be taken intermittently or on a reduced schedule if
medically necessary. Intermittent leave is not permitted in the event of the birth, placement,
or adoption of a child unless agreed to by the City. All requests for intermittent leave will be
evaluated on a case -by -case basis. The City may require the employee to transfer
temporarily to an alternative position with equivalent pay and benefits that better
accommodates the intermittent leave.
Fitness for Duty Certification: The City may require a medical certificate attesting to the
employee's fitness for duty prior to return to work. The fitness for duty report must be
based on the particular health condition(s) for which the leave was approved and must
address whether the employee can perform the essential functions of his /her regular
position.
Reinstatement: Employees returning from Family and Medical Leave will be reinstated in
their former position or to a position of equivalent pay, benefits and other terms and
conditions of employment.
Effect on Benefits: If applicable, an employee granted leave under this policy will continue
to be covered under the City's group health and dental insurance plans under the same
conditions and at the same level of City contribution that was provided prior to the leave
and on the same terms as if the employee had continued to work. The employee will be
required to continue payment of the employee portion of the group insurance premiums
during the leave, and arrangements for payment of the employee's portion of the premiums
must be made by the employee with the City. If the employee fails to pay the premiums as
required, the City may terminate the employee's insurance coverage (subject to COBRA
requirements).
Use of Accrued Leave: During an FMLA leave, the employee is normally required to use
accrued sick leave and accrued vacation leave prior to taking an unpaid leave unless the
medical condition is covered by worker's compensation or the absence qualifies as Parental
Leave per State law. If the leave qualifies under Parental Leave or Family Medical Leave,
the employee may retain a balance of forty (40) hours when going on an unpaid leave. Any
exceptions to this policy must be approved by the City Administrator.
Failure to Return from FMLA Leave: Employees who cannot return from an approved
FMLA leave at the end of the approved leave period may request an extension, up to the
maximum of twelve (12) weeks of leave allowed under the FMLA. If the twelve (12) weeks
allowed are exhausted, the employee may request to use any remaining accrued sick
and /or vacation leave time, or, if these are exhausted, request a regular unpaid personal
leave of absence per City policy.
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If an unpaid personal leave of absence is not granted or if the employee fails to request
additional leave, the employee will be considered to have voluntarily resigned. If
circumstances beyond the employee's control prevented the employee from requesting
additional leave, a retroactive leave request may be allowed subject to the City
Administrator's approval.
If the employee fails to return from the FMLA leave, the City may recover the premiums
paid for the health and dental care coverage paid by the City during the FMLA leave. The
City is not allowed to recover costs of the premium payments if the employee is unable to
return to work because of a continuation or onset of a serious health condition.
SECTION 17 JOB RELATED INJURY OR ILLNESS All employees are required to
report any job - related illnesses or injuries to their supervisor immediately (no matter how
minor). If a supervisor is not available and the nature of injury or illness requires immediate
treatment, the employee is to go to the nearest available medical facility for treatment and,
as soon as possible, notify his /her supervisor of the action taken. In the case of a serious
emergency, 911 should be called.
If the injury is not of an emergency nature, but requires medical attention, the employee will
report it to the supervisor and make arrangements for a medical appointment at the City's
designated provider.
Worker's compensation benefits and procedures to return to work will be applied according
to applicable state and federal laws.
Worker's compensation lost wages benefits are paid at two - thirds (2/3) of the employee's
regular gross weekly wages on the date of the injury. The employee may use accrued sick
leave, vacation leave, or compensatory time to make up the difference between the lost
wage payment and regular gross wage. The total of the workers' compensation and any
additional payment may not be greater than the employee's gross weekly wage at the time
of the injury. The additional payment is not treated as taxable income for the employee, nor
is the payment eligible for PERA contributions.
SECTION18 LIGHT DUTY /MODIFIED DUTY ASSIGNMENT This policy is to
establish guidelines for temporary assignment of work to temporarily disabled employees
who are medically unable to perform their regular work duties. Light duty is evaluated by the
City Administrator on a case -by -case basis. This policy does not guarantee assignment to
light duty.
Such assignments are for short -term, temporary disability -type purposes; assignment of
light duty is at the discretion of the City Administrator. The City Administrator reserves the
right to determine when and if light duty work will be assigned.
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When an employee is unable to perform the essential requirements of his /her job due to a
temporary disability, he /she will notify the supervisor in writing as to the nature and extent of
the disability and the reason why he /she is unable to perform the essential functions, duties,
and requirements of the position. This notice must be accompanied by a physician's report
containing a diagnosis, current treatment, and any work restrictions related to the temporary
disability. The notice must include the expected time frame regarding return to work with no
restrictions, meeting all essential requirements and functions of the City's job description
along with a written request for light duty. Upon receipt of the written request, the supervisor
is to forward a copy of the report to the City Administrator.
The City may require a medical exam conducted by a physician selected by the City to
verify the diagnosis, current treatment, expected length of temporary disability, and work
restrictions.
It is at the discretion of the City Administrator whether or not to assign light duty work to the
employee. Although this policy is handled on a case -by -case basis, light duty will not
generally be approved beyond six months.
If the City offers a light duty assignment to an employee who is out on worker's
compensation leave, the employee may be subject to penalties if he /she refuses such work.
The City will not, however, require an employee who is otherwise qualified for protection
under the Family and Medical Leave Act to accept a light duty assignment.
The circumstances of each disabled employee performing light duty work will be reviewed
regularly. Any light duty /modified work assignment may be discontinued at any time.
Reasonable Accommodations to an Employee for Health Conditions Relating to
Pregnancy
The City will attempt to provide a female employee who requests reasonable
accommodation with the following for her health conditions related to her pregnancy
or childbirth, unless such accommodations impose an undue hardship on the City:
• more frequent restroom, food, and water breaks;
• seating;
• limits on lifting over 20 pounds and /or temporary transfer to a less strenuous
or hazardous position, should one be available.
The City and the employee will engage in an interactive process regarding the
employee's request for a reasonable accommodation. The City shall not be required
to create a new or additional position in order to accommodate an employee, and
shall not be required to discharge any employee, transfer any other employee with
greater seniority, or promote any employee.
SECTION 19 LEAVES WITHOUT PAY (Personal Leaves) The City Administrator
may grant any regular employee a leave of absence without pay for a period not exceeding
90 days except that the City Administrator may extend such leaves to a maximum period of
one year in case the employee is disabled or where extraordinary circumstances, in the City
Administrator's judgement, warrant such extension. No vacation, holiday, sick leave or
other benefits, except group insurance coverage, shall accrue during a leave of absence
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without pay. The eligibility for group insurance during such leave shall be governed by the
terms of the policy in force at the time. The City shall not pay any costs of insurance
premiums for an employee taking a (personae leave of absence without pay. Failure to
return from leave without pay within two days of the end of the leave may be grounds for
termination.
Payment for prior accrued sick leave may be made during a leave of absence without pay
upon receipt of a written statement from a medical doctor certifying the employee's inability
to work for a specified period of time.
SECTION 20 JURY, WITNESS OR BOARD DUTY Regular full -time and part -time
employees will be granted paid leaves of absence for required jury duty. Employees are
required to notify their supervisor as soon as possible after receiving notice to report for jury
duty. Such employees will be required to turn over any compensation they receive for jury
duty, minus mileage reimbursement, to the City in order to receive their regular wages for
the period. Time spent on jury duty will not be counted as time worked in computing
overtime.
Employees excused or released from jury duty during their regular working hours will report
to their regular work duties as soon as reasonably possible or will take accrued vacation or
compensatory time to make up the difference.
Employees will be paid their regular wage to testify in court for City - related business or to
serve on a work - related board or committee which pays a per diem. Any compensation
received for court appearances (e.g. subpoena fees) or as meeting per diems arising out of
or in connection with City employment, minus mileage reimbursement, must be turned over
to the City.
SECTION 21 SCHOOL CONFERENCE LEAVE Any employee who has worked
half -time or more for more than twelve (12) consecutive months, may take unpaid leave for
up to a total of sixteen (16) hours during any school year to attend school conferences or
classroom activities related to the employee's child (under 18 or under 20 and still attending
secondary school), provided the conference or classroom activities cannot be scheduled
during non -work hours. When the leave cannot be scheduled during non -work hours
and the need for the leave is foreseeable, the employee must provide reasonable
prior notice of the leave and make a reasonable effort to schedule the leave so as not
to disrupt unduly the operations of the city. Employees may choose to use vacation
leave hours or compensatory time for this absence, but are not required to do so.
SECTION 22 BONE MARROW DONATION LEAVE Employees working an
average of 20 or more hours per week may take paid leave, not to exceed 40 hours unless
agreed to by the City, to undergo medical procedures to donate bone marrow. The City
may require a physician's verification of the purpose and length of the leave requested to
donate bone marrow.
r
Man
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An employer must allow a victim or witness, who is subpoenaed or requested by the
prosecutor to attend court for the purpose of -giving testimony, or is the spouse or
immediate family member (immediate family member includes parent, spouse, child
or sibling of the employee) of such victim, reasonable time off from work to attend
criminal proceedings related to the victim's case.
SECTION 24 ELECTIONS / VOTING An employee selected to serve as an election
judge pursuant to Minnesota law, will be allowed time off without pay for purposes of
serving as an election judge, provided that the employee gives the City at least ten (10)
days written notice.
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fill a yanannv in the nffine of state senator nr state representative All employees
eligible to vote at a State _-ggeneral election, at an election to fill a vacancy in the
office of United States Senator or Representative, or in a Presidential primary,
will be allowed time off with pay to vote on the election day. Employees wanting
to take advantage of such leave are required to work with their supervisors to avoid
coverage issues.
SECTION 25 REST PERIODS, MEAL BREAKS, AND HOLIDAYS A paid fifteen
(15) minute paid break is allowed within each four (4) consecutive hours of work. An unpaid
thirty (30) minute lunch period is provided when an employee works eight or more
consecutive hours. Employees are expected to use these breaks as intended and will not
be permitted to adjust work start time, end time or lunch time by saving these breaks.
Employees working in City buildings will normally take their break at the place provided for
that purpose in each building. Employees working out -of -doors will normally take their break
at the location of their work. Employees whose duties involve traveling throughout the City
may stop along the assigned route at a restaurant or other public accommodation for their
fifteen (15) minute break. Exceptions must be approved by the supervisor or City
Administrator.
The City will provide reasonable unpaid break time each day to an employee who
needs to express breast milk for her infant child for one year after the child's birth,
unless this break time would unduly disrupt City operations, If possible, this break
time must run concurrently with any other break time provided by City policy. The
city will provide a room (other than a bathroom) as close as possible to the
employee's work area, that is shielded from view and free from intrusion from
coworkers and the public and includes access to an electrical outlet, where the
nursing mother can express milk in private.
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Departments with unique job or coverage requirements may have additional rules, issued
by the supervisor and subject to approval of the City Administrator, on the use of meal
breaks and rest periods.
The following calendar days, and such other days as the council may fix, are paid holidays.
1 New Year's Day
2 Martin Luther King Day
3 President's Day
4 Memorial Day
5 1 ndependence Day
6 Labor Day
7 Veterans' Day
8 Thanksgiving Day
9 Thanksgiving Friday
10 Christmas Day
11 4 -hour Individual Floating Holiday
When a holiday falls on a Sunday, the following day is a holiday. When it falls on a
Saturday, the preceding day is a holiday.
Regular part time employees shall be granted holiday pay on a pro -rata basis, commencing
after an established work schedule of twelve months has determined eligibility for this
benefit.
The City hall shall be closed for business on each holiday, but employees may be required
to work on paid holidays when the nature of their duties or other conditions require. An
employee required to work on a holiday may receive another day off within 30 days
thereafter as the department head determines.
Police Holidays Any employee of the police department who works a rotating shift shall
receive 84 hours extra pay per year in lieu of holidays, with payment made in December.
Relief or part time police dispatchers and part time officers shall be paid time and one half
on holidays.
SECTION 26 ADVERSE WEATHER CONDITIONS City facilities will generally be
open during adverse weather. Due to individual circumstances, each employee will have to
evaluate the weather and road conditions in deciding to report to work (or leave early).
Employees not reporting to work for reasons of personal safety will not normally have their
pay reduced as a result of this absence. Employees will be allowed to use accrued vacation
time or compensatory time; or with supervisor approval may modify the work schedule or
make other reasonable schedule adjustments.
Sworn police officers, paid - per -call firefighters, and public works maintenance employees
will generally be required to report to work regardless of conditions.
Decisions to cancel departmental programs (special events, recreation programs, etc) will
be made by the respective supervisor or the City Administrator.
SECTION 27 RESIGNATION Any employee wishing to leave the municipal
service in good standing shall file with the department head, at least 14 days before
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leaving, a written resignation stating the effective date of the resignation and the reason for
leaving.
Failure to comply with this procedure may be considered cause for denying the employee
future employment by the City and denying terminal leave benefits. Unauthorized absence
from work for a period of three working days may be considered by the department head as
a resignation without such benefits.
SECTION 28 GRIEVANCE POLICY It is the policy of the City insofar as possible to
prevent the occurrence of grievances and to deal promptly with those which occur.
Step 1: The employee must present the grievance in writing, stating the nature of the
grievance, the facts on which it is based, the provision or provisions of the personnel
policies allegedly violated and the remedy requested, to the proper supervisor within seven
(7) days after the alleged violation or dispute has occurred. The supervisor will respond to
the employee in writing within seven (7) calendar days.
Step 2: If the grievance has not been settled in accordance with Step 1, it must be
presented in writing, stating the nature of the grievance, the facts on which it is based, the
provision or provisions of the Personnel Policies allegedly violated, and the remedy
requested, by the employee to the City Administrator within seven (7) days after the
supervisor's response is due. The City Administrator or his /her designee will respond to the
employee in writing within seven (7) calendar days. The decision of the City Administrator is
final.
Waiver
If a grievance is not presented within the time limits set forth above, it will be considered
"waived." If a grievance is not appealed to the next step in the specified time limit or any
agreed extension thereof, it will be considered settled on the basis of the City's last answer.
If the City does not answer a grievance or an appeal within the specified time limits, the
employee may elect to treat the grievance as denied at that step and immediately appeal
the grievance to the next step. The time limit in each step may be extended by mutual
agreement of the City and the employee without prejudice to either party.
The following actions are not grievable:
1. Performance evaluations;
2. Pay increases or lack thereof; and
3. Merit pay awards.
The above list is not meant to be all inclusive or exhaustive.
If the grievance relates to sexual harassment this procedure shall not apply. The grievance
procedure set out in the sexual harassment (offensive behavior) policy shall take
precedence.
SECTION 29 LAYOFFS After at least two weeks notice to the employee, the City
Administrator may lay off any employee whenever such action is necessary because of
shortage of work or funds, the abolition of a position, or changes in organization. No regular
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or probationary employee shall be laid off while there is a temporary employee serving in
the same class of position for which the regular or probationary employee is qualified,
eligible, and available. Failure to return to work within two days after being called back from
a layoff may be grounds for termination.
SECTION 30 DISCIPLINE
1 In General City employees shall be subject to disciplinary action for failing to fulfill their
duties and responsibilities, including observance of work rules approved by the City
Administrator. It is the policy of the City to administer discipline fairly, without discrimination,
and for just cause. The employee may demand a hearing or use the grievance procedure
of Section 28 with respect to any disciplinary action believed to be unjust or
disproportionate to the alleged offense. The supervisor or department head shall
investigate any allegation on which disciplinary action might be based before disciplinary
action is taken.
2 Types of Disciplinary Action Although the City supports the theory of progressive
discipline, management retains the discretion to take disciplinary action which it believes
appropriate for the particular circumstances. The following are examples of disciplinary
action but do not constitute an exclusive list of possibilities and may be taken in any order
or not used at all. These examples and their descriptions are not intended to create a
contract or obligation on management's part.
a Oral reprimand. An oral notice advising an employee of inappropriate conduct and
expected corrective action.
b Written reprimand. A written notice advising an employee of inappropriate
conduct. A written reprimand should describe in detail the behavior to be corrected,
describe past actions taken by the supervisor to correct the problem, give direction
and orders for the future including timetables and goals for improvement when
appropriate, and specify consequences of repeating the inappropriate behavior. The
employee will be
given a copy of the reprimand and sign the original acknowledging receipt of the
reprimand. The signature of the employee does not signify agreement with the
reprimand. The reprimand will be placed in the employee's personnel file but will be
disregarded after three years from the date of issuance if there has been no
subsequent reprimand or other disciplinary action instituted. (This (b) section
amended 9 -22 -92 for Data Retention requirements - Res. 9817.)
An additional consequence of disciplinary action more severe than level a - oral
reprimand - will be the permanent loss of the January 1 market adjustment in the
calendar year following such disciplinary action. This will occur unless the director in
charge and the City Administrator decide otherwise. (This par. added 5 -9 -95 by City
Council action.)
c Suspension. Prior to the suspension or as soon after as possible, the employee will
be notified in writing of the reason for the suspension and its length.
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There are two forms of suspension; suspension as discipline and suspension
pending investigation. An employee receiving a suspension as discipline may not be
paid, may not accrue vacation, holiday, or sick leave benefits during the suspension,
and may not use paid time while suspended. An employee suspended pending
investigation of allegations will have a copy of each written statement placed in the
personnel file and will be paid during the investigation. If the allegations prove false,
the statement will be removed. An employee placed on investigatory suspension
should be notified as quickly as reasonably possible of the action taken regarding
employment. The City Administrator may decide that an employee placed on either
form of suspension will be:
Returned to the payroll in the same department, classification and salary as
when suspended.
2 Returned to the same position as in the first option, but placed on probation
with specific expected performance standards and periodic reviews.
3 Demoted to a lower salary level position either within the same or a different
department.
4 Transferred to a different position either within the same or a different
department.
5 Dismissed.
d Demotion. Placement of an employee in a lower level position.
e Dismissal. The City Administrator may dismiss any employee, but if the employee
has completed the probationary period, a dismissal will be made only for just cause.
A dismissed employee will be notified by the previous posting of a summary of
Minnesota Statute Sections 181.931 to 181.935 or by furnishing the terminated
employee a copy of those statutes at termination that the employee has a right to
make a written request for the City's reasons for termination. If requested, the City
will provide reasons, in writing, within five working days. This notice will also contain
a statement indicating that the employee may respond to the charges both orally and
in writing and may appear personally before the official having authority to make or
recommend the final decision, and a statement that the employee is entitled to a
hearing on request under Subdivision 4 of this section. If such a hearing is held, the
dismissal will not become effective until after the hearing.
3 JUST CAUSE An adequate reason or "just cause" for a disciplinary action will include,
but not be limited to, evidence of any of the following:
a Incompetence or inefficiency in the performance of duties.
b Negligence or carelessness in the performance of duty, such as in the handling or
control of municipal property, equipment, or funds and failure to observe safety rules
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and regulations.
c Offensive or inappropriate conduct or language toward City employees or other
persons.
d Failure to obey any lawful and reasonable direction given by an employee's
supervisor or the appointing authority.
e Acceptance of a fee, gift, or other valuable item or benefit in the course of, or as a
result of, the employee's work. This limitation is not intended to prohibit the
acceptance of articles of negligible value ( *) which are distributed generally nor to
prohibit employees from accepting social courtesies which promote good public
relations. This prohibition is intended to prevent or discourage relationships which
may be construed as evidence of favoritism, coercion, unfair advantage, or collusion.
(* Removed the definition of fair market value as up to $50 from this section (e) to
comply with state law of 8- 1 -94.)
Conviction of a crime which affects or related to the performance of assigned duties.
g Using, threatening or attempting to use, political influence or unethical pressure to
influence a decision on a promotion, transfer, leave of absence, increased
compensation, other benefit, or any other matter in which the employee has an
interest. Unethical pressure includes offers of gifts or other special benefits,
coercion, collusion, threats of blackmail, requests for favoritism, and use of unfair
advantage.
h Absence from work without prior approval in accordance with this policy.
During assigned work schedules, (1) consuming or being under the influence of
alcoholic beverages, (2) having the odor of an alcoholic beverage on the breath, (3)
consuming or being under the influence of a controlled substance, other than one
prescribed by a physician, which does not impair the ability to perform assigned
duties, or (4) engaging in behavior prohibited in the drug -free policy (Appendix C).
Tardiness or abuse of sick leave privileges.
k Theft of public property, pilferage, or other unauthorized use or taking of property.
Discrimination against or harassment of any City employee at any time, or any other
person during work hours, based on race, color, creed, religion, national origin, sex,
marital status, status with regard to public assistance, disability, or age.
m Performance of personal or other non -City work related matters during work hours.
n Violation of the City's equal employment plan.
o Engaging in a conflict of interest or performing public duties in a situation where the
employee has a conflict of interest.
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p Violations of the provisions of this resolution.
q Horseplay, loafing or sleeping on the job.
Proven dishonesty in the performance of duties.
s Acts or threats of physical violence directed toward City officials or employees.
Unauthorized use or release of confidential, sensitive or privileged information.
u Holding any other public office or employment which is incompatible with the City
employment responsibilities as determined by the City Administrator.
v As a supervisor, knowingly permitting another City employee to violate this policy or
other work rules.
w Acting or failing to act in a manner not otherwise specified that tends to lower
discipline or morale among City employees, brings or tends to bring discredit to the
City, its elected officials or employees, or that adversely affects the prompt,
courteous and efficient provision of public services. Freedom of speech protected
by the First Amendment shall not be a basis for discipline.
x Unauthorized possession or use of firearms or hazardous materials on City time or
property.
y Refusal, during working hours, to submit to a breathalyzer or other drug test required
by law.
4 Hearing In any case of suspension, dismissal, or demotion, the employee shall be
granted a hearing before the City Administrator if the employee submits a written request
for such a hearing to the Administrator within five working days of notification of the action
taken. The hearing shall be before the City Administrator unless the disciplinary action was
taken by that officer. If the employee requests a hearing, at the City's discretion, the
hearing is to be conducted by two members of the council appointed by the mayor, in which
case the hearing shall be conducted by the council members so appointed, or by an
administrative law judge. The hearing shall be held within ten working days from the date
the request is filed unless the City and the employee agree on a later date or, if the hearing
is to be before an administrative law judge the hearing shall be held on the earliest date
scheduled by the appropriate state agency.
If after the hearing, the hearing officer finds that the charges are sustained, the dismissal,
suspension, or demotion shall be final in the absence of court action. If the hearing officer
finds that the charges are not sustained, the employee, if not suspended pending
investigation, shall be reinstated and paid all back pay due for the period or suspension; if
there has been no suspension, the employee shall be continued in the position as though
the disciplinary action had not been taken. Findings by the hearing officer shall be in writing
and filed with the City Administrator within three days after completion of the hearing. The
hearing officer shall give written notice of the decision to the employee and to the
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disciplinary authority, unless the hearing officer was such authority. If the disciplinary action
involves the removal of a veteran, the hearing shall be held in accordance with M.S.
197.46.
5 Retaliation Prohibited In accordance with Minnesota Statute Section 181.932, the City
will not discharge, discipline, threaten, penalize or otherwise discriminate against an
employee regarding compensation, terms, conditions, location or privileges because the
employee:
a Reported a violation of the law.
b Is requested by the public agency to participate in an investigation.
c Refused to participate in an activity believed in good faith to violate the law.
SECTION 31 RETIREMENT POLICY Every law enforcement officer employed by
the City shall automatically be retired upon reaching the age of 65 years. No other City
employee shall be required to retire at any specific age. Employees are asked to provide
the City Administrator with, at minimum, a thirty (30) day written notice of an intended
retirement date.
SECTION 32 UNLAWFUL ACTS - Falsification of Records No person shall
knowingly make any false statement, certificate, mark, rating or report in regard to any test,
certificate, or appointment held or made under the City personnel system or in any manner
commit or attempt to commit any fraud preventing the impartial execution of the provisions
of this resolution. This includes timely reporting of changes in marital or dependent status
for insurance purposes. Such acts will be subject to immediate disciplinary action up to and
including termination and potential criminal prosecution.
Rendering of Consideration No person seeking employment with or promotion in the
municipal service shall either directly or indirectly give, render, or pay any money, service,
or other valuable consideration to any person, on account of or in connection with such test,
appointment, or promotion, or proposed appointment or promotion.
Discrimination No person shall be employed, promoted, demoted, or discharged by the
City or in any way favored or discriminated against because of political opinions or
affiliations, race, color, national origin, religion, sex, marital status, status with regard to
public assistance, disability, or because of the exercise of rights under provisions of the
Public Employment Labor Relations Act, M.S. 1790.01 to 1790.25. No person who is over
18 years of age shall be discriminated against with reference to City employment in any
way forbidden by federal or state law.
SECTION 33 PENALTY Any person violating any provision of Section 24- 32 of
this Resolution is guilty of a petty misdemeanor and upon conviction shall be punished by a
fine
of not more than $100.
SECTION 34 SMOKE -FREE POLICY All City buildings and all City vehicles in
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their entirety shall be designated as "No Smoking Areas" meaning that smoking in any
form (through the use of tobacco products (pipes, cigars and cigarettes) or "vaping"
with e- cigarettes is prohibited. Additionally, no smoking is allowed within fifteen (15) feet
of any City building entrance. Departments which currently have more strict "No Smoking"
policies shall comply with their existing policies.
SECTION 35 SEXUAL HARASSMENT / RESPECTFUL WORKPLACE The City is
committed to providing a work environment that is free of discrimination. In keeping with
this commitment, the City maintains a strict policy prohibiting unlawful harassment,
including sexual harassment. Policies addressing sexual harassment and a respectful
workplace may be found in the appendix to this document.
SECTION 36 CONDITIONS OF EMPLOYMENT AND WORK RULES All
employees share the responsibility for keeping their department operating in an orderly,
safe and efficient manner. At a minimum, all employees are required to observe any
adopted department work rules and safety regulations, and any amendments or appendices
to the personnel policy as may be adopted from time to time.
SECTION 37 EFFECTIVE DATE This Resolution becomes effective upon its
passage. It replaces Resolution No. 9593 dated October 22, 1991.
Adopted by the City Council this
ATTEST:
Marc A. Sebora, Interim City Administrator
26
day of .2014.
Steven Cook, Mayor
City of Hutchinson
Employee Handbook — Personnel Policy
2019 2014
ATTACHMENT A
RESOLUTION NO. 13134
C
SEXUAL HARASSMENT PREVENTION POLICY
General
The City of Hutchinson is committed to creating and maintaining a work place free of
harassment and discrimination. Such harassment is a violation of Title VII of the Civil Rights
Act of 1964 and the Minnesota Human Rights Act. This policy is applicable to all City
personnel including regular, temporary and seasonal employees, paid - per -call firefighters,
volunteers and City Council members.
In keeping with this commitment, the City maintains a strict policy prohibiting unlawful
harassment, including sexual harassment. This policy prohibits harassment in any form,
including verbal and physical harassment.
This policy statement is intended to make all employees sensitive to the matter of sexual
harassment, to express the City's strong disapproval of unlawful sexual harassment, to
advise employees against this behavior and to inform them of their rights and obligations.
The most effective way to address any sexual harassment issue is to bring it to the attention
of management.
Definitions
To provide employees with a better understanding of what constitutes sexual harassment,
the definition, based on Minnesota Statute § 363.01, subdivision 41, is provided: sexual
harassment includes unwelcome sexual advances, requests for sexual favors, sexually
motivated physical contact, or other verbal or physical conduct or communication of a
sexual nature, when:
• Submitting to the conduct is made either explicitly or implicitly a term or condition of
an individual's employment; or
• Submitting to or rejecting the conduct is used as the basis for an employment
decision affecting an individual's employment; or
• Such conduct has the purpose or result of unreasonably interfering with an
individual's work performance or creating an intimidating, hostile or offensive work
environment.
Examples of inappropriate conduct include but are not limited to: unwanted physical
contact; unwelcome sexual jokes or comments; sexually explicit posters or pinups;
repeated and unwelcome requests for dates or sexual favors; sexual gestures or any
indication, expressed or implied, that job security or any other condition of employment
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depends on submission to or rejection of unwelcome sexual requests or behavior. In
summary, sexual
harassment is the unwanted, unwelcome and repeated action of an individual against
another individual, using sexual overtones as a means of creating stress.
Expectations
The City of Hutchinson recognizes the need to educate its employees on the subject of
sexual harassment and stands committed to providing information and training. All
employees are expected to treat each other and the general public with respect and to
assist in fostering an environment that is free from unwanted harassment. Violations of this
policy may result in discipline, including possible termination. Each situation will be
evaluated on a case -by -case basis.
Employees who feel that they have been victims of sexual harassment, or employees who
are aware of such harassment, should immediately report their concerns to any of the
following:
1. Immediate Supervisor
2. Department Director (if not immediate supervisor)
3. Human Resources Director
4. City Administrator
In addition to notifying one of the above persons and stating the nature of the harassment,
the employee is also encouraged to take the following steps:
1. Make it clear to the harasser that the conduct is unwelcome and document that
conversation;
2. Document the occurrences of harassment;
3. Submit the documented complaints to your supervisor, Department Director, Human
Resources Director, or City Administrator. Employees are strongly encouraged to
put the complaint in writing.
4. Document any further harassment or reprisals that occur after the initial complaint is
made.
The City urges that conduct which is viewed as offensive be reported immediately to allow
for corrective action to be taken through education and immediate counseling, if
appropriate.
Management has the obligation to provide an environment free of sexual harassment. The
City is obligated to prevent and correct unlawful harassment in a manner which does not
abridge the rights of the accused. To accomplish this task, the cooperation of all employees
is required.
The City will take action to correct any and all reported harassment to the extent evidence
is available to verify the alleged harassment and any related retaliation. All allegations will
be investigated. Strict confidentiality is not possible in all cases of sexual harassment as the
accused has the right to answer charges made against them; particularly if discipline is a
possible outcome. Reasonable efforts will be made to respect the confidentiality of the
individuals involved, to the extent possible.
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Any employee who makes a false complaint or provides false information during an
investigation may be subject to disciplinary action, up to and including termination.
Retaliation
The City of Hutchinson will not tolerate retaliation or intimidation directed towards anyone
who makes a complaint. Retaliation includes, but is not limited to, any form of intimidation,
reprisal or harassment. Any individual who retaliates against a person who testifies, assists,
or participates in an investigation may be subject to disciplinary action up to and including
termination.
Adopted by the City Council this 27th day of February 2007.
ATTEST:
r jn
Gary D. Piotz ity Adm' ii i trator
29
Steven Cook, Mayor
City of Hutchinson
Employee Handbook — Personnel Policy
2019 2014
ATTACHMENT B
RESOLUTION NO. 13135
C
RESPECTFUL WORKPLACE POLICY
The intent of this policy is to provide general guidelines about the conduct that is and is not
appropriate in the workplace. The City acknowledges that this policy cannot possibly predict
all situations that might arise, and also recognizes that some employees are exposed to
disrespectful behavior, and even violence, by the very nature of their jobs.
Applicability
Maintaining a respectful work environment is a shared responsibility. This policy is
applicable to all City personnel including regular, temporary and seasonal employees, paid -
per -call firefighters, volunteers, and City Council members.
Abusive Customer Behavior
While the City has a strong commitment to customer service, the City does not expect that
employees accept verbal abuse from any customer. An employee may request that a
supervisor intervene when a customer is abusive, or they may defuse the situation
themselves, including ending the contact.
If there is a concern over the possibility of physical violence, a supervisor should be
contacted immediately. When extreme conditions dictate, 911 may be called. Employees
should leave the area immediately when violence is imminent unless their duties require
them to remain. Employees must notify their supervisor about the incident as soon as
possible. Departments with specific emergency action plans for these situations should
refer to the departmental policy.
Types of Disrespectful Behavior
The following types of behaviors cause a disruption in the workplace and are, in many
instances, unlawful:
Violent behavior includes the use of physical force, harassment, or intimidation.
Discriminatory behavior includes inappropriate remarks about or conduct related to a
person's race, color, creed, religion, national origin, disability, sex, marital status, age,
sexual orientation, or status with regard to public assistance.
Offensive behavior may include such actions as: rudeness, angry outbursts, inappropriate
humor, vulgar obscenities, name calling, disrespectful language, or any other behavior
regarded as offensive to a reasonable person. It is not possible to anticipate in this policy
ICE7
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2019 2014
every example of offensive behavior. Accordingly, employees are encouraged to discuss
with their fellow employees and supervisor what is regarded as offensive, taking into
account the sensibilities of employees and the possibility of public reaction. Although the
standard for how employees treat each other and the general public will be the same
throughout the city, there may be differences between work groups about what is
appropriate in other circumstances unique to a work group. If an employee is unsure
whether a particular behavior is appropriate, the employee should request clarification from
their supervisor, Department Director, or the City Administrator.
Sexual Harassment: See Resolution No. 13133, City of Hutchinson Sexual
Harassment Prevention Policy.
Possession and Use of Dangerous Weapons
Possession or use of a dangerous weapon (see attached definitions) is prohibited on City
property, in City vehicles, or in any personal vehicle, which is being used for City business.
This includes employees with valid permits to carry firearms.
The following exceptions to the dangerous weapons prohibition are as follows:
• Employees legally in possession of a firearm for which the employee holds a valid
permit, if required, and said firearm is secured within an attended personal vehicle or
concealed from view within a locked unattended personal vehicle while that person
is working on City property.
• A person who is showing or transferring the weapon or firearm to a police officer as
part of an investigation.
• Police officers and employees who are in possession of a weapon or firearm in the
scope of their official duties.
Employee Response to Disrespectful Workplace Behavior
Employees who believe that disrespectful behavior is occurring are encouraged to deal with
the situation in one of the ways listed below. However, if the allegations involve violent
behavior, sexual harassment, or discriminatory behavior, then the employee is responsible
for taking one of the actions below. If employees see or overhear a violation of this policy,
they are encouraged to follow the steps below.
Ste 1 (a). Politely, but firmly, tell whoever is engaging in the disrespectful behavior
how you feel about their actions. Politely request the person to stop the behavior
because you feel intimidated, offended, or uncomfortable. If practical, bring a
witness with you for this discussion.
Ste 1 (b). If you fear adverse consequences could result from telling the offender or
if the matter is not resolved by direct contact, go to your supervisor, Department
Director, Human Resources Director, or City Administrator. The person to whom you
speak is responsible for documenting the issues and for giving you a status report
on the matter no later than ten business days after your report.
Ste 1 (c). In the case of violent behavior, all employees are required to report the
incident immediately to their supervisor, Department Director, Human Resources
Director, City Administrator or Police Department.
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Any employee who observes sexual harassment or discriminatory behavior, or
receives any reliable information about such conduct, must report it within two
business days to a supervisor, Department Director, Human Resources Director or
the City Administrator.
Step 2. If, after what is considered to be a reasonable length of time (for example, 30
days), you believe inadequate action is being taken to resolve your complaint/
concern, the next step is to report the incident to the City Administrator.
Supervisor's Response to Allegations of Disrespectful Workplace Behavior
Employees who have a complaint of disrespectful workplace behavior will be taken
seriously.
In the case of sexual harassment or discriminatory behavior, a supervisor must report the
allegations within two business days to the City Administrator, who will determine whether
an investigation is warranted. A supervisor must act upon such a report even if requested
otherwise by the victim. In situations other than sexual harassment and discriminatory
behavior, supervisors will use the following guidelines when an allegation is reported:
Step 1. If the nature of the allegations and the wishes of the victim warrant a simple
intervention, the supervisor may choose to handle the matter informally. The
supervisor may conduct a coaching session with the offender, explaining the impact
of his /her actions and requiring that the conduct not reoccur. This approach is
particularly appropriate when there is some ambiguity about whether the conduct
was disrespectful.
Step 2. If a formal investigation is warranted, the individual alleging a violation of this
policy will be interviewed to discuss the nature of the allegations. The person being
interviewed may have someone of his /her own choosing present during the
interview. The investigator will obtain the following description of the incident,
including date, time and place.
• Corroborating evidence.
• A list of witnesses.
• Identification of the offender.
Step 3. The supervisor must notify the City Administrator about the allegations.
Step 4. As soon as practical after receiving the written or verbal complaint, the
alleged policy violator will be informed of the allegations. The alleged violator will
have the opportunity to answer questions and respond to the allegations.
Step 5. After adequate investigation and consultation with the appropriate personnel,
a decision will be made regarding whether or not disciplinary action will be taken.
Step 6. The alleged violator and complainant will be advised of the findings and
conclusions as soon as practicable.
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Special Reporting Requirements
When the supervisor or Department Director is perceived to be the cause of a disrespectful
workplace behavior incident, a report will be made to the City Administrator who will
assume the responsibility for investigation and discipline.
If the City Administrator is perceived to be the cause of a disrespectful workplace behavior
incident, a report will be made to the City Attorney who may confer with the Mayor and City
Council regarding appropriate investigation and action.
If a Council Member is perceived to be the cause of a disrespectful workplace behavior
incident involving City personnel, the report will be made to the City Administrator and
referred to the City Attorney who will undertake the necessary investigation. The City
Attorney will report his /her findings to the City Council, which will take the action it deems
appropriate.
Pending completion of the investigation, the City Administrator may at his /her discretion
take appropriate action to protect the alleged victim, other employees, or citizens.
Confidentiality
A person reporting or witnessing a violation of this policy cannot be guaranteed anonymity.
The person's name and statements may have to be provided to the alleged offender. All
complaints and investigative materials will be contained in a file separate from the involved
employees' personnel files. If disciplinary action does result from the investigation, the
results of the disciplinary action will then become a part of the employee(s) personnel
file(s).
Retaliation
Consistent with the terms of applicable statutes and City personnel policies the City may
discipline any individual who retaliates against any person who reports alleged violations of
this policy. The City may also discipline any individual who retaliates against any participant
in an investigation, proceeding or hearing relating to the report of alleged violations.
Retaliation includes, but is not limited to, any form of intimidation, reprisal, or harassment.
Adopted by the City Council this 27th day of February 2007.
ATTEST:
G ar D. Platt, �,y Rdministr t�, r
33
Steven Cook, Mayor
City of Hutchinson
Employee Handbook — Personnel Policy
2019 2014
ATTACHMENT C
RESOLUTION NO. 9604
POLICY ON
ALCOHOL AND OTHER DRUG USE BY CITY OF HUTCHINSON EMPLOYEES
I. Introduction
The City of Hutchinson recognizes that alcoholism and other drug dependencies are a
significant social problem with a potential for causing severe effects to the City's workforce. The
City of Hutchinson recognizes that it has a responsibility to maintain a drug free workplace. The
City also recognizes that drug dependency may be an illness. Consistent with this
understanding, however, the City has an obligation to ensure that its employees perform their
jobs efficiently, safely and in a professional business -like manner.
The purpose of this document is to set forth the City's policy regarding alcohol and other drug
use, including unlawful drug use or abuse, in the workplace.
II. Scope of Coverage
This policy is applicable to all employees of the City of Hutchinson and shall be enforced by the
City Administrator. Questions regarding this policy should be addressed to the City Administrator
or Human Resources Coordinator.
III. Definitions
A. "Work- related Alcohol and Other Drug Abuse" is defined as the use of mood - altering drugs,
including all forms of alcohol, narcotics, depressants, stimulants, hallucinogens, marijuana or the
use of prescription drugs when resulting behavior or appearance adversely affects work
performance.
B. "Adversely Affects Work Performance" and "Under the Influence" shall be determined to
be present if the employee is perceptibly impaired; has impaired alertness, coordination,
reactions, responses or effort; if the employee's condition or behavior presents the appearance
of unprofessional or irresponsible conduct detrimental to the public's perception of the City as an
employer as determined by the supervisor or department head or others observing the
employee.
C. "Controlled Substance" means those substances whose distribution is controlled by
regulation or statute including, but not limited to, narcotics, depressants, stimulants,
hallucinogens and cannabis.
D. "Mood- altering" or "Alter' means changed behavior which may limit an employee's ability to
safely and efficiently perform his /her job duties, or poses a threat to the safety of the employee
or others.
IV. City Employee Assistance Program
The City has an Employee Assistance Program to assist employees in addressing problems
such as alcohol or other drug abuse. Employees who may have an alcohol or other drug
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Employee Handbook — Personnel Policy
2019 2014
abuse problem are encouraged to seek a professional assessment through the employee health
insurance chemical assessment coverage before the problem affects their employment status.
Participation in this program is voluntary and confidential, except as may be required pursuant to
Public Law 100 -690, Title V, Subtitle D.
V. Non - Discrimination
The City's policy on work - related substance abuse is non - discriminatory in intent and
application. However, in accordance with "Minnesota Statutes, Chapter 363, disability does not
include any condition resulting from alcohol or other drug abuse which prevents a person from
performing essential functions of the job or creates a direct threat to property or the safety of
individuals.
VI. Consequences of Violations
Violations of this policy .ay constitute just cause for discipline, including possible discharge.
Each situation will be evaluated on a case -by -case basis depending upon the severity and
circumstances involved.
VII. Prohibitions
A. No employee shall report to work under the influence of alcohol, marijuana, controlled
substances, or other drugs which affect his /her alertness, coordination, reaction, response,
judgment, decision - making or safety.
B. No employee shall operate, use or drive any equipment, machinery or vehicle of the City
while under the influence of alcohol, marijuana, controlled substances, or other mood - altering
drugs. Such employee is under an affirmative duty to immediately notify his /her supervisor that
he /she is not in appropriate mental or physical condition to operate, use or drive City
equipment.
C. No employee shall unlawfully manufacture, distribute, dispense, possess, transfer, or use
a controlled substance in the workplace or wherever the City's work is being performed.
During work hours or while on the City's premises, no employee shall use, sell possess or
transfer alcoholic beverages, with the following exceptions:
Consumption, possession, sale or purchase of alcohol when authorized by the City
Administrator (example: annual city picnic).
Possession of alcohol while being transported in a City vehicle in compliance with
applicable statutory requirements.
Possession of alcohol while in an employee's personal vehicle on the City's
premises in compliance with applicable statutory requirements.
Additionally, employees shall not participate in these activities during rest breaks or during
overtime work.
D. Engaging in off -duty sale, purchase, transfer, use or possession of illegal drugs or
controlled substances may have a negative effect on an employee's ability to perform his /her
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work for the City. In such circumstances, the employee is subject to discipline.
E. When an employee is taking medically authorized drugs or other substances which may
alter job performance, as defined in III(D) above, the employee is under an affirmative duty to
notify the appropriate supervisor of his /her temporary inability to perform the job duties of
his /her position.
F. The City shall notify the appropriate law enforcement agency when it has reasonable
suspicion to believe that an employee may have illegal drugs in his /her possession at work or on
City premises. Where appropriate, the City shall also notify licensing boards.
G. Employees are discouraged from consuming alcoholic beverages during lunch or dinner
meals when returning immediately thereafter to perform work on behalf of the City. Employees
are advised that in any situation subsequent to the intake of alcohol where the employee must
continue conducting the City's business, any employee whose condition or behavior adversely
affects his /her work performance shall be subject to possible discipline, up to and including
discharge.
VIII. Supplemental Policies
City departments such as police and fire (public safety) may promulgate supplemental policies,
which are not in conflict with this policy, including prohibiting the use or consumption of alcohol
and /or controlled substances within a specified time period before the commencement of work.
Written notice of such policies must be disseminated to affected employees.
IX. Data Disclosure
Disclosure of information regarding employee alcohol and other drug use in the workplace must
be consistent with applicable law. Questions in this area should be directed to the Employment
and Labor Law Section of the Attorney General's Office or to the Department of Employee
Relations, Labor Relations Bureau.
X. Federal Grant Employees
Each employee engaged in the performance of work on federal grants or contracts is required to
notify their director of any criminal drug statute conviction for a violation occurring in the
workplace no later than five (5) days after such conviction.
XI. Drug /Alcohol Testing
Any alcohol and /or other drug testing undertaken by the City shall be in accordance with
Minnesota Statutes 181.950 -957 (1987), the Minnesota Drug and Alcohol Testing in the
Workplace Act. Such policies must be in written form and must be reviewed by the City Attorney
prior to implementation.
XII. Effective Date
This Policy on Alcohol and Other Drug Use in the Workplace shall be in full force and effect
beginning November 12, 1991 pursuant to Public Law 100 -690 (The Drug -Free Workplace Act),
Title V, Subtitle D, 41 USC 701 et seq.
City of Hutchinson
Employee Handbook — Personnel Policy
2019 2014
Adopted by the City Council this 12th day of November 1991.
ATTEST:
i
Gary A. Plot City Adm' istrator
;�x /d&--z'�
Paul L. Ackland, Mayor
37
City of Hutchinson
Employee Handbook — Personnel Policy
2019 2014
ATTACHMENT D
RESOULTION NO. 14197
A RESOLUTION AMENDING ATTACHMENT D OF THE CITY OF HUTCHINSON
EMPLOYEE HANDBOOK — PERSONNEL POLICY ALLOWING A HEALTH CARE
SAVINGS PLAN
THE HUTCHINSON CITY COUNCIL HEREBY AMENDS THE POLICY TO REFLECT
NECESSARY CHANGES TO THE HEALTH CARE SAVINGS PLAN:
HEALTH CARE SAVINGS PLAN
In 2010, the City of Hutchinson established a Health Care Savings Plan (HCSP) per
Minnesota Statutes §352.98 to be administered by the Minnesota State Retirement System
(MSRS). The HCSP is intended to allow eligible employees to contribute pre -tax monetary
contributions into an account to pay for medical expenses and /or health insurance
premiums after separation from employment with the City of Hutchinson. The contributions
are placed in the account on a tax free basis and may be withdrawn on a tax -free basis to
pay for eligible medical expenses. The plan also allows employees to choose amongst
several investment options for their contributions.
Eligibility
The HCSP is a benefit available to all regular full time and part time employees terminating
their employment and who meet the criteria as established in the group plans indicated in
the plan.
Mandatory Participation
Mandatory participation is required of an employee who meets the criteria established in the
applicable group plan.
Administration
The HCSP will be administered by the MSRS and the employee will deal directly with
MSRS on all account matters. The City will be responsible for processing the eligible
employee's initial enrollment and forwarding the required contribution amounts as indicated
in the following group plans.
Review of Plans
The HCSP may be periodically reviewed to determine whether any adjustments in the
established contribution levels, and any recommended changes will be brought before the
City Council for review and subject to Council approval.
Group Plans
The following are the designated group plans that will be provided to employees who meet
the established criteria:
City of Hutchinson
Employee Handbook — Personnel Policy
2019 2014
Regular Full Time and Part Time Employee Group
% Sick Leave Severance
All employees eligible for retirement severance payments as outlined in Section 14
(Sick Leave) of the City of Hutchinson Employee Handbook — Personnel Policy that
discusses sick leave retirement severance eligibility and -or calculations will
contribute to the Post Employment Health Care Savings Plan as described below:
100% of employee sick leave retirement severance to the HCSP.
% Retirement Incentive Program Severance
All employees eligible for a retirement incentive severance payment outlined in the
2010 Hutchinson City Council Retirement Incentive Program and any subsequent
Programs will contribute to the Post Employment Health Care Savings Plan as
described below:
75% of employee retirement incentive severance payment based on years of service
to the HCSP and shall receive 25% in cash.
100% of the retirement severance payment representing the cost of one week of
employer provided health and dental insurance premium for each year of
employment and 100% of the retirement severance payment in the amount equal to
six (6) months of employer provided health and dental insurance premiums of to the
HCSP.
100% of the payment of the annual sick leave payout per section 14 of the
Personnel policy for the retirement incentive program participants who work through
December 31 of the year in which the incentive is offered.
Adopted by the City Council this 8th day of October _'2013.
ATTEST:
c2�.— of
Jeremy J. Carter, City Administrator
W
Steven W. Cook, Mayor
City of Hutchinson
Employee Handbook — Personnel Policy
2019 2014
Employee Copy
City of Hutchinson
Affidavit of Receipt
I (print name) have seen and been given the
City of Hutchinson "Employee Handbook — Personnel Policy" dated August 2010,
and will work to ensure that the policies included are carried out in a proper
manner.
Signature
City of Hutchinson
Affidavit of Receipt
Date
2014
Employer Copy
I (print name) have seen and been given the
City of Hutchinson "Employee Handbook - Personnel Policy" dated August 2010,
and will work to ensure that the policies included are carried out in a proper
manner.
Signature
.s
Date.
2014
HUTCHINSON CITY COUNCIL ci vof 0' a_ �
Request for Board Action 79 M-W
Agenda Item: Consideration of Variance Request for Impervious Coverage - 1260 7th Ave NW
Department: Planning
LICENSE SECTION
Meeting Date: 6/24/2014
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff F1
New Business
Time Requested (Minutes): 15
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OF AGENDA ITEM:
VARIANCE TO INCREASE THE ALLOWED LOT COVERAGE FROM 25% TO 50 %.
Partners 3 of Hutchinson, LLC, is requesting a variance to allow the development with a new house on Lot 3 Block 3
Hellands Third Addition owned by Partners Three of Hutchinson, LLC. The variance request is to increase the
allowed impervious lot coverage to 50 %, however the plans as submitted indicate the lot coverage would be 43 %.
The ordinance limits lot coverage in the Shoreland district. Partners 3 of Hutchinson, LLC states the practical difficulty
for the variance is that if a home /garage were to be built to totally comply with requirements, the final project (home)
would not fit into established neighborhood concept and would look out of character for the location. He states the
unique circumstance of the lot is that other properties in the same plat area do not meet the 25% lot coverage.
Variances may be granted when the applicant establishes that there are practical difficulties in complying with the
official control as noted in Section 154.167 of the Zoning Ordinance.
Please see the attached City Council Memo, Staff Report and Findings of Fact Resolution for more information.
BOARD ACTION REQUESTED:
Determine if variance meets 3 part test for practical difficulties. If Council feels it does meet test standards, the
variance should be granted, if not it should be denied.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
DATE:
TO:
FROM:
SUBJECT:
APPLICANT:
Background:
MEMORANDUM
June 17, 2014 for the June 24, 2014 City Council meeting
Hutchinson City Council
Dan Jochum, Planning Director
CONSIDERATION OF A VARIANCE TO PERMIT ALLOWABLE LOT
COVERAGE FROM 25% TO 50% ON LOT 3 BLOCK 3 OF HELLANDS
THIRD ADDITION.
PARTNERS 3 OF HUTCHINSON, LLC
Partners 3 Of Hutchinson, LLC is requesting a variance from the Shoreland Management
Ordinance to increase the allowed lot coverage from 25% to 50% on Lot 3 Block 3 of Hellands
Third Addition. Please see staff report for more detailed information.
Planning Commission Meeting:
The Planning Commission held a public hearing and considered the proposed variance at their
June 17, 2014 meeting. City staff shared the three conditions which are required to be met by
State statute to allow the granting of a variance. City staff shared the lot in question is the last
undeveloped lot in its neighborhood. Staff also shared that this lot was platted 10 years prior to
the development of the Shoreland Management Ordinance.
Nobody from the public was in attendance at the meeting. Doug Kephart, representing
Partners 3 of Hutchinson, LLC spoke on behalf of the applicants. He explained that is 2004
when the home was built next door to the lot in question that it was allowed to be built at 46%
lot coverage with not variances even though it was in the shoreland district. He also indicated
that the proposed home would not fit into the neighborhood concept if it was only allowed to be
constructed at 25% lot coverage.
There was significant discussion by the Planning Commission regarding mitigation of the
impervious surface over 25 %. Staff indicated that the applicant wouldn't have needed to apply
for a variance if they wanted to mitigate the impervious coverage over 25 %. The applicant is
seeking to develop the lot without any mitigation, similar to the rest of the homes in the
neighborhood that are over 25% lot coverage without any mitigation measures.
City Council Memo
June 24, 2014
Partners 3 of Hutchinson, LLC
Variance Request
Recommendation.
After discussing the request, the Planning Commission voted 4 -1 to recommended approval of
the variance with the findings in the attached resolution. The dissenting commissioner
indicated he would like to see some mitigation of the additional impervious surface over 25 %.
In addition, the commissioner's who voted in favor felt that the variance met the 3 part test for
proving a practical difficulty for granting a variance.
DIRECTORS REPORT - PLANNING DEPARTMENT
. g: grrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr� :;fi
To: Hutchinson Planning Commission
From: Mike Schumann, Dolf Moon, Dave Hunstad, Lee Miller, Jeff Page, Jean Ward, Judy Flemming, John
Webster, John Olson, Lenny Rutledge, Kent Exner, John Paulson, Marc Sebora, Dan Hatten, Brian
Mehr, Dan Jochum and Kyle Dimler (Persons in attendance at Planning Staff Meeting (in bold)
Date: June 10, 2014, for June 17, 2014, Planning Commission Meeting
Application: VARIANCE TO INCREASE THE ALLOWED LOT COVERAGE FROM 25% TO 50 %.
Applicant: PARTNERS 3 OF HUTCHINSON, LLC, APPLICANT
PARTNERS 3 OF HUTCHINSON, PROPERTY OWNER
VARIANCE —
Partners 3 of Hutchinson, LLC, is requesting a variance to allow the development with a new house on Lot 3 Block 3
Hellands Third Addition owned by Partners Three of Hutchinson, LLC. The variance request is to increase the allowed
impervious lot coverage to 50 %, however the plans as submitted indicate the lot coverage would be 43 %. The ordinance
limits lot coverage in the Shoreland district. Partners 3 of Hutchinson, LLC states the practical difficulty for the variance
is that if a home /garage were to be built to totally comply with requirements, the final project (home) would not fit into
established neighborhood concept and would look out of character for the location. He states the unique circumstance of
the lot is that other properties in the same plat area do not meet the 25% lot coverage.
Variances may be granted when the applicant establishes that there are practical difficulties in complying with the official
control as noted in Section 154.167 of the Zoning Ordinance.
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Variance
12607 1h Ave. NW — Increase Lot Coverage
Planning Commission — 6 -17 -14
Page 2
GENERAL INFORMATION
Existing Zoning: R -1 (Single Family Residential), Shoreland District
Property Location:
Lot Size:
Existing Land Use:
Adjacent Land Use
And Zoning:
Comprehensive
Land Use Plan:
Zoning History:
Applicable
Regulations:
Analysis and
Recommendation:
1260 7th Ave. NW
95' x 112' (11,400 sq. ft.)
Residential
R -1 (Single Family Residential), Shoreland District
Low Density Residential Neighborhood
The plat for this development was originally completed in 1979. The Shoreland District was
originated in 1989.
Section 152.041 (B) (1), 152.108 (D) and (E), and 154.167
In order to grant a variance, the request must meet the standards for granting a variance, including the finding of
"practical difficulties." Variances maybe granted when the applicant for the variance establishes that there are practical
difficulties in complying with the official control. "Practical difficulties" as used in connection with the granting of a
variance, means that the property owner proposes to use the property in a reasonable manner not permitted by an official
control; the plight of the landowner is due to circumstances unique to the property not created by the landowner; and the
variance, if granted, will not alter the essential character of the locality. Economic considerations alone do not constitute a
practical difficulty if reasonable use for the property exists under the terms of the ordinance.
The conditions cited as reason for granting a variance must be due to physical conditions unique to the land or building
involved and must not be applicable to other sites in the same zoning district. Economic considerations may be taken into
account but shall not by themselves be the reason for which a variance is granted.
There is a basic "test" to determine if a request meets the practical difficulties standard. To constitute practical difficulties
all three questions must be answered yes. The following are the factors that must be considered:
Practical difficulties
"Practical difficulties" is a legal standard set forth in law that cities must apply when considering applications for
variances. It is a three - factor test and applies to all requests for variances. To constitute practical difficulties, all three
factors of the test must be satisfied.
1. Reasonableness
The first factor is that the property owner proposes to use the property in a reasonable manner. This factor means that the
landowner would like to use the property in a particular reasonable way but cannot do so under the rules of the ordinance.
It does not mean that the land cannot be put to any reasonable use whatsoever without the variance. For example, if the
Variance
12607 1h Ave. NW — Increase Lot Coverage
Planning Commission — 6 -17 -14
Page 3
variance application is for a building too close to a lot line or does not meet the required setback, the focus of the first
factor is whether the request to place a building there is reasonable.
Staff feels that the property owner proposes to use the property in a reasonable manner as a single - family home. This
question was answered YES.
2. Uniqueness
The second factor is that the landowner's problem is due to circumstances unique to the property not caused by the
landowner. The uniqueness generally relates to the physical characteristics of the particular piece of property, that is, to
the land and not personal characteristics or preferences of the landowner. When considering the variance for a building to
encroach or intrude into a setback, the focus of this factor is whether there is anything physically unique about the
particular piece of property, such as sloping topography or other natural features like wetlands or trees.
Staff feels the landowner's problem was unique to the property in that the property was platted in 1979 and the Shoreland
Ordinance rules did not come into existence until 1989. The lot likely would have been platted lamer if lot coverage
restrictions were in place in 1979. In addition, this situation is unique in that this property is the last undeveloped lot on
the block. This question was answered YES.
3. Essential character
The third factor is that the variance, if granted, will not alter the essential character of the locality. Under this factor,
consider whether the resulting structure will be out of scale, out of place, or otherwise inconsistent with the surrounding
area. For example, when thinking about the variance for an encroachment into a setback, the focus is how the particular
building will look closer to a lot line and if that fits in with the character of the area.
Staff feels this request will not alter the essential character of the locality. Under the context of this request, staff believes
the "locality" is the general neighborhood area around this property. Staff also feels that the essential character of the
locality could be altered if the structure was built to the 25% lot coverage, as the home would be smaller than
nei h boring homes, therefore granting the variance will keep the home more consistent with the surrounding area. In
addition, lot coverage calculations were completed via aerial photos for 10 lots near the subject property on 7th Ave. NW
and found the lot coverage of those properties ranged from 24% to 46 %. Only one of the 10 homes reviewed is under the
25% shoreland lot coverage limit. This question was answered YES.
Other factors to consider for granting a variance are is the variance request in harmony with the purpose and intent of the
ordinance? Also, is the variance consistent with the Comprehensive Plan? The policy of the shoreland ordinance states
the following:
"The uncontrolled use of shorelands of the city affects the public health, safety and general welfare not only by
contributing to pollution of public waters, but also by impairing the local tax base. Therefore, it is in the best
interests of the public health, safety and welfare to provide for the wise subdivision, use and development of
shorelands of public waters. The state legislature has delegated responsibility to local governments of the state to
regulate the subdivision, use and development of the shorelands of public waters and thus preserve and enhance
the quality of surface waters, conserve the economic and natural environmental values of shorelands and provide
for the wise use of waters and related land resources. This responsibility is hereby recognized by the city."
Staff feels that since the property in question was platted in 1979 it is diff cult to judge it against newer shoreland zoning
standards, however the request also appears to be consistent with the policy found in section 152.002 of the Shoreland
Ordinance because this request wouldn't be characterized as "uncontrolled use ofshorelands ... ...
In addition, the Comprehensive Plan "guides" this area of the Cityfor low density residential development, which is
consistent with this variance request.
Variance
12607 1h Ave. NW — Increase Lot Coverage
Planning Commission — 6 -17 -14
Page 4
Based on the fact that all three questions above were answered yes, staff recommends the variance be granted. It should
also be noted that if the Planning Commission isn't comfortable granting the variance for 50% lot coverage, the variance
could be granted for 43% lot coverage, which is what is actually proposed to be covered based on the calculations from
the applicant. Staff recommends approval of the request for the following reasons:
1) The property owner proposes to use the property in a reasonable manner as a single family home. The entire
neighborhood is also comprised of single family homes.
2) The landowner's problem is unique to the property. The property was platted in 1979 and the shoreland
ordinance did not come in place until 1989. Staff feels this in itself is unique to the property. In addition, the
other unique factor is that this lot is undeveloped, whereas the other homes along this stretch of 7th Ave. NW are
developed and cover between 24% and 46% of their lot. Only one lot of the 10 reviewed on the block is below
the 25% shoreland lot coverage threshold.
3) The request will not alter the essential character of the locality. This home will be of the same character as 9 of
the 10 existing homes in terms of not meeting the 25% lot coverage requirement set forth in the shoreland
ordinance. Requiring the property owner to meet the 25% lot coverage may alter the essential character of the
locality more than if a variance was granted.
4) The variance is in harmony with the purpose and intent of the ordinance.
5) The variance is consistent with the Comprehensive Plan.
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14294
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL
OF VARIANCE APPLICATION TO INCREASE LOT COVERAGE TO ALLOW
CONSTRUCTION OF A DWELLING AT 1260 7TH AVE. NW. REQUESTED BY
PARTNERS 3 OF HUTCHINSON, LLC, APPLICANT
FACTS
Partners 3 Of Hutchinson is the applicant and owner of a parcel of land located at 1260
7th Ave. NW, Hutchinson Minnesota; and,
2. The subject property is legally described as:
Lot 3, Block 3, Hellands Third Addition
3. Partners 3 Of Hutchinson applicant and property owner, has applied to the City for a
variance to allow construction of a single family dwelling at 1260 7th Ave. NW.
4. The property is located in the R -1 (Single Family Residential) Zoning District.
5. The proposal would vary from Section 152.041 (B) (1) in that it would increase the
allowed lot coverage from 25% to 50 %. The variance application stated if a
home /garage were to be built to totally comply with requirements, the final project
would not fit into established neighborhood concept and would look out of character for
the location.
6 Following a public hearing on the application, the City of Hutchinson Planning
Commission has recommended approval of the variance on June 17, 2014 with the
following findings:
a. The property owner proposes to use the property in a reasonable manner as a single
family home. The entire neighborhood is also comprised of single family homes.
b. The landowner's problem is unique to the property. The property was platted in 1979
and the shoreland ordinance did not come in place until 1989. Staff feels this in itself is
unique to the property. In addition, the other unique factor is that this lot is
undeveloped, whereas the other homes along this stretch of 7th Ave. NW are developed
and cover between 24% and 46% of their lot. Only one lot of the 10 reviewed on the
block is below the 25% shoreland lot coverage threshold. In addition, the property is
unique because it is located in the shoreland zoning district. The majority of homes in
Hutchinson are not located in the shoreland zoning district.
c. The request will not alter the essential character of the locality. This home will be of
the same character as 9 of the 10 existing homes in terms of not meeting the 25% lot
coverage requirement set forth in the shoreland ordinance. Requiring the property
owner to meet the 25% lot coverage may alter the essential character of the locality
more than if a variance was granted.
d. The variance is in harmony with the purpose and intent of the ordinance.
e. The variance is consistent with the Comprehensive Plan.
Findings of Fact — Resolution 14294
Variance
12607 Ih Ave. NW
6/24/2014
Page 2
7. The City Council of the City of Hutchinson reviewed the requested variance at its
meeting on June 24, 2014 and has considered the recommendation and findings of the
Planning Commission and hereby does recommend approval of the variance request
with the following findings:
a. The property owner proposes to use the property in a reasonable manner as a single
family home. The entire neighborhood is also comprised of single family homes.
b. The landowner's problem is unique to the property. The property was platted in 1979
and the shoreland ordinance did not come in place until 1989. Staff feels this in itself is
unique to the property. In addition, the other unique factor is that this lot is
undeveloped, whereas the other homes along this stretch of 7th Ave. NW are developed
and cover between 24% and 46% of their lot. Only one lot of the 10 reviewed on the
block is below the 25% shoreland lot coverage threshold. In addition, the property is
unique because it is located in the shoreland zoning district. The majority of homes in
Hutchinson are not located in the shoreland zoning district.
c. The request will not alter the essential character of the locality. This home will be of
the same character as 9 of the 10 existing homes in terms of not meeting the 25% lot
coverage requirement set forth in the shoreland ordinance. Requiring the property
owner to meet the 25% lot coverage may alter the essential character of the locality
more than if a variance was granted.
d. The variance is in harmony with the purpose and intent of the ordinance.
e. The variance is consistent with the Comprehensive Plan.
APPLICABLE LAW
8. Minnesota Statue Section 462.357, subd. 6 provides:
(a) Variances shall only be permitted (a) when they are in harmony with the general
purposes and intent of the ordinance and (b) when the variances are consistent
with the comprehensive plan.
(b) Variances may be granted when the applicant for the variance establishes that
there are practical difficulties in complying with the zoning ordinance. "Practical
difficulties," as used in connection with the granting of a variance, means that (a)
the property owner proposes to use the property in a reasonable manner not
permitted by the zoning ordinance; (b) the plight of the landowner is due to
circumstances unique to the property not created by the landowner; and (c) the
variance, if granted, will not alter the essential character of the locality.
9. City ordinance allows variances if the strict enforcement would cause practical
difficulties because of circumstances unique to the individual property under
consideration, and to grant such variances only when it is demonstrated that such
actions will be in keeping with the spirit and intent of the ordinance and when the
variances are consistent with the comprehensive plan.
10. City ordinance Section 152.041 (B) (1) state that the request would create a non-
conforming lot coverage and Section 152.108 (D) and (E) states a variance is required
to create this non - conforming lot coverage.
CONCLUSIONS OF THE LAW
Findings of Fact — Resolution 14294
Variance
12607 1h Ave. NW
6/24/2014
Page 3
11. There are unique circumstances to the property not created by the landowner because
the lot is the last remaining undeveloped lot in this locality. The applicant indicates the
unique circumstance is the other dwellings in the neighborhood all exceed the
maximum of 25% lot coverage and to develop this lot in compliance would cause it to
be out of character with the locality. In addition, the lot was platted ten years prior to
the adoption of the Shoreland Management Ordinance.
12. The variance will maintain the essential character of the locality because the majority of
the other properties on this block also have greater than 25% lot coverage.
13. The variance is consistent with the Comprehensive Plan. The Comprehensive Plan
guides this area for low density residential development.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Hutchinson, Minnesota, that the application to issue a variance to allow Partners 3 of
Hutchinson, applicant and property owner, to develop and build a single- family dwelling so as to
deviate from Section 152.041 (B) (1) is hereby approved.
Adopted by the City Council this 24m day of June, 2014.
ATTEST:
Marc Sebora Steven W. Cook
Interim City Administrator Mayor
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Approval of Work Order #3, Application for 2014 FAA Grant
Department: PW /Eng
LICENSE SECTION
Meeting Date: 6/24/2014
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OF AGENDA ITEM:
The recommendation is to approve Work Order #3 with Bolton & Menk, the City's airport engineer, contingent upon
receipt of a 2014 Federal Aviation Administration (FAA) and Minnesota Department of Transportation (MnDOT) grant.
The work in 2014 would be design & engineering for a rehabilitation project for the runway, taxiway and apron.
Design /Engineering in 2014 and construction in 2015.
Bolton & Menk issued Work Order #3. This work order covers design and engineering for a proposed reclamation
project for the runway, taxiway and apron. An independent fee estimate has been done by Karvakko Engineering of
Bemidji, MN indicating the fees identified in Work Order #3 are reasonable. The design and engineering is to be done
in 2014. Grant deadlines for 2014 are July 3 (MnDOT) and July 11 (FAA).
Under a separate grant & agreements, construction is scheduled for 2015.
Most airport pavement is 20 years old and was constructed with sawed - sealed joints. The joints have been failing,
causing cupping along the length of the sawed joint. This cupping has a negative impact on the ride quality of the
pavement and several projects have been undertaken over the last 20 years to address this issue. Recent pavement
management reports prompted FAA & MnDOT to recommend reconstruction. Because of the City's success with
reclamation projects, which produce a comparable finished product to traditional reconstruction at a much lower cost,
Public Works staff recommended reclamation be considered for this project, to which both FAA and MnDOT agreed.
The majority of this project will be funded at 90% FAA, 10% City, with a smaller portion of the apron being funded by
MnDOT and the City. MnDOT has recently increased airport funding, which will result in a savings to the City of
$113,504.
2014 Project costs:
Project costs: $191,725 FAA = $172,147; MnDOT = $9,564; City = $9,564
BOARD ACTION REQUESTED:
Approval of Work Order #3 with Bolton & Menk, the City's airport engineer, contingent upon receipt of grants and to
direct staff to apply for related federal /state grants. Budget $93,003 in 2015 GO Improvement Bonds for construction.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 9,564.00
Total City Cost: $ 9,564.00 Funding Source: Airport Construction Fund
Remaining Cost: $ 0.00 Funding Source:
A
June 24, 2014
City of Hutchinson
Hutchinson Municipal Airport — Butler Field
Operations & Maintenance
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234 -4219 Fax (320) 234 -6971
To: Honorable Mayor and City Council
From: John Olson, Public Works Manager
CC: Kent Exner, DPW /City Engineer
Subject: Proposed airport improvements 2014 -2015
Recommendation
City staff recommends proceeding with proposed airport improvements by initiating Work
Order 43 with Bolton & Menk for design of runway, taxiway and apron rehabilitation, the
approval to be contingent upon receipt of an FAA grant in 2014.
In addition, the recommendation is to include $93,003 of funding in the 2015 GO
Improvement Bond budget to fund the City's share of costs related to the construction phase
of the project scheduled in 2015.
Background
Runway 15/33 and parallel Taxiway A were originally constructed in 1994. Since that time,
there have been crack sealing projects — the most recent in 2011. Current pavement distresses
include: longitudinal and transverse cracking, alligator cracking, swelling, rutting, and
patching. The pavement was constructed using sawed and sealed joints, which are now
showing signs of failure. These joints have begun to cup, resulting in failure of the adjacent
pavement. These depressions have reduced ride quality and have the potential to cause
operational issues for aircraft.
Proposed Proiect
Phase 1 — 2014. Design & Engineering
Phase 2 — 2015. Construction
Public Works staff initially proposed smaller crack repair and surface sealing projects. When
MnDOT received an updated pavement condition report, both MnDOT and FAA staff
recommended reconstruction and allocated money for a project in 2015. To keep costs down
for all agencies, Public Works staff recommended reclamation, since this method has been
successful with City streets. The existing bituminous surface is ground and mixed in with
existing aggregate base, regarded, and new pavement is installed. Reclamation costs
substantially less than traditional reconstruction.
Proiect Cost
A combination of local, federal and state funding would be used for this project. In 2014, the
City can utilize its AIP funding allocation ($150,000 per year), plus the transfer of $24,000 of
entitlement funds from the City of Dodge Center for the engineering portion of the project.
2014- Design /Engineering $191,275
FAA ($172,147)
MnDOT $ 9,564)
City cost: $ 9,564 from Airport Construction Fund
FAA and MnDOT have already earmarked necessary funding for construction in 2015. This
year, MnDOT also increased its funding for various airport projects, which results in an
additional $113,504 savings compared to initial project estimates. Total costs for the entire
project are estimated at:
Description
Total Cost
Local Share
Federal Share
State Share
Runway 15/33 reclamation
$925,257
$46,263
$832,731
$46,263
Taxiway A reclamation
$696,592
$34,830
$626,933
$34,830
Apron reclamation
$393,009
$21,474
$320,893
$50,644
TOTALS
$2,014,858
$102,567
$1,780,557
$131,737
Project costs FAA MnDOT
Engineering (2014) $ 191,275 $ 172,147 $ 9,564
Construction (2015) $1,823,616 $1,608,410 $122,203
Total Project $2,014,981 $1,780,557 $131,767
City Funding:
2014* $ 9,564 Airport Construction Fund
2015 ** $ 93,003 2015 GO Improvement Bond
City Funding $102,567
Project Funding (Total)
FAA $1,780,557 (88 %)
MnDOT $ 131,767 ( 7 %)
City $ 102,567 ( 5 %)
Total Funding $2,014,891
Proiect Schedule
city
$ 9,564*
$ 93,003 **
$102,567
Description
Dates
Preliminary /final project
design en ineerin
August 2014 - May 2015
Construction bid letting
June 2015
Construction and project closeout
September 2015 -June 2016
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PROJECT LAYOUT PLAN
June 2, 2014
BETWEEN
AND:
BMI Project No.: T51.107406
WORK ORDER No. 3
TO
PROFESSIONAL SERVICES CONTRACT
DESIGN, BID, AND GRANT ADMINISTRATION SERVICES
FOR
RUNWAY 15133, TAXIWAY A, AND APRON RECLAMATION DESIGN
EFFECTIVE
DATE:
The City of Hutchinson,
A Minnesota municipal corporation
Bolton & Menk, Inc.
June ,2014
(SPONSOR)
(CONSULTANT)
RECITALS
City owns and operates the Hutchinson Municipal Airport (Butler Field) located in Hutchinson,
Minnesota.
2. This is Work Order No. 3 to the Professional Services Contract, between City and Bolton &
Menk, Inc. The Professional Services Contract effective May 8, 2012 is referred to herein as the
"Master Agreement ".
AGREEMENT
The Consultant agrees to provide Design, Bid, and Grant Administration services all required for the
Runway 15/33, Taxiway A, and Apron Reclamation project at the Hutchinson Municipal Airport (Butler
Field) herein referred to as the Project.
I.A. BASIC SERVICES
PROJECT DESCRIPTION
Runway 15/33, Taxiway A, and the Apron were originally constructed in 1994. Since then there have
been numerous crack sealing projects; the most recent in 2011. The 2013 Pavement Evaluation Report
completed by Applied Research Associates, Inc. in conjunction with MnDOT Aeronautics of the Airport
rated Runway 15/33 as being "good" with a PCI rating of 66, Taxiway A being "good" with a PCI rating
of 67, and the Apron being "good" with a PCI rating of 70. Current distresses include longitudinal and
transverse cracking, alligator cracking, swelling, rutting, and patching.
What the Pavement Evaluation Report completed by ARA did not take into consideration was the
condition of the sawed and sealed bituminous joints originally constructed on the Runway, Taxiway, and
Apron. These joints have settled, widened, and cupped where water easily penetrates the bituminous
surface into the base course; which is the major factor in longitudinal, transverse and alligator cracking.
Due to the sawed and sealed joint distresses pilots have also complained about the ride quality. The
pavement was constructed of 3- inches of bituminous on 8- inches of aggregate base course is not an ideal
section for sawed and sealed bituminous joints due to the minimal bituminous thickness.
\\metrosouth4\h\HUTC \T51107406\ Agreements \BMI\DRAFT\HCD -Work Order No.3 rev (FDR).docx Page
June 2, 2014
BMI Project No.: T51.107406
In order to correct the failure of the sawed and sealed joints and ride quality, the existing bituminous and
aggregate base section will be reclaimed as base and a new bituminous surface paved.
PROJECT SCOPE
For purposes of this Work Order, the Basic Services to be provided by the Consultant are as follows:
TASK I. DESIGN
PHASE L CONTRACT ADMINISTRATION
1.0 Project Scoping
1.1 Preliminary Meetings with the Sponsor
Consultant shall confer with the Sponsor on, and ascertain, project requirements,
finances, schedules, and other pertinent matters and shall meet with FAA if needed and
other concerned agencies and parties on matters affecting the project and shall arrive at a
mutual understanding of such matters with the Sponsor. Meetings with the Sponsor shall
also determine the need for topographical surveying and pavement /geotechnical testing.
It is anticipated that there will be a maximum of 1 meeting with the Sponsor and /or the
FAA, with some meetings occurring at the project location.
1.2 Prepare Project Scope of Work and Proposal
This includes preparing the scope of work and fee proposal and negotiating the contract
scope and fee with the Sponsor. This also includes coordination with subconsultants for
scopes and fees.
2.0 Project Coordination (coordination with Sponsor, State, FAA, etc.)
Consultant shall coordinate with the subconsultants, sponsor, State, FAA and other applicable
agencies to complete the work elements in Phase 1. The task includes one meeting at the Airport,
attended by the Project Manager.
PHASE II. PRELIMINARY DESIGN
3.0 Topographical Surveying
3.1 Coordination to collect existing data and locate utilities
This task includes data collection, as -built plan set review, and research of available
existing survey information in order to gather information on existing topography and
utilities. This also includes coordination for field utility locates with the Sponsor, FAA,
and Mn /DOT.
3.2 Survey control
Survey control will be established and used for design surveys. The Consultant will
provide a drawing showing the location of the existing or established control for the
project and perform necessary bench loop and traverse procedures to verify accuracy of
vertical and horizontal control points. If applicable, the Consultant will establish runway
end coordinates and centerline alignments and tie these into the project survey control.
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June 2, 2014 BMI Project No.: T51.107406
One trip will be required for a two- person survey crew to establish survey control for the
project.
3.3 Field work
Survey work will include all utilities; pavement center, edges, and intermediate shots;
ground shots; lights; signs; drainage structures; and electrical duct markers and hand
holes. It is anticipated that the field work will require five trips to the airport by a two-
person survey crew.
3.4 Convert survey data for design software
This work includes analyzing the topographical surveying data and preparing the data for
use with computer modeling. Included are the following separate tasks:
• Establish design coordinate plan with Sponsor /State to be used for CADD
drawings
• Input raw survey data into the computer program in order to sort data into
company standard layers for efficient analyzing
• Verify survey data from previous project with latest field survey
• Sort all data points by layers and description for computer modeling
• Verify surveyor horizontal and vertical control
• Prepare digital terrain model (DTM) of existing ground contours, pavement
edges, roadways, electrical equipment, drainage features, buildings, fences and
other miscellaneous entities
• Generate three - dimensional contour model from the DTM.
• Prepare and process data for pavement profiles, grading and /or paving cross
sections, and drainage features
4.0 Geotechnical Investigation
4.1 Coordination to schedule geotechnical work
This task includes data collection and review of available geotechnical records in order to
gather information on existing soil conditions and past geotechnical or pavement test
results. Coordination will be done with the geotechnical subconsultant to schedule work
and establish any work constraint parameters.
4.2 Establish project testing requirements
The Consultant shall determine the type and frequency of geotechnical testing required
for the project. The testing shall consider such items as pavement type, design
methodology, type of wheel loading, and weight of design aircraft. Determine soil boring
locations and frequency of testing.
• Develop a project sketch showing location and coordinates of borings.
• Determine soil sampling locations and types of soils testing required.
4.3 Field work
Field work will be performed by a qualified geotechnical subconsultant. The geotechnical
investigation will include:
• Six (6) — 5' Soil Borings
• Ten (10) — Bituminous Cores
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• Falling Weight Deflectometer Testing
BMI Project No.: T51.107406
4.4 Analyze data
After receiving the testing report from the geotechnical firm, the Consultant will analyze
the data and any existing geotechnical data received from Sponsor, consisting of the
following tasks:
• Review geotechnical recommendations
• Determine appropriate data for pavement design.
• Input data for computer modeling with topographical survey data
• Prepare pavement data and soil information for incorporation on plan sheets
• Evaluate existing pavement sections for potential recycling and reuse
5.0 Prepare Project Layout Sheet
Consultant shall complete a project layout sheet that will depict the proposed improvements.
6.0 Prepare FAA Pavement Design Report and FAA Form 5100
This task will consist of using information obtained in the Geotechnical Investigation, and calculate
the required pavement sections required to support the design vehicle or aircraft using FAA
Advisory Circular 150/5320 -6E, Airport Pavement Design and Evaluation.
The following effort will be completed under this task:
• Calculate and determine critical design aircraft based on current and forecasted aircraft fleet
mix.
• Verify the pavement section based on accepted FAA pavement design programs. The
applicable design program to be used is Layered Elastic Design (LEDFAA). Other FAA
programs which may be used to verify pavement design include R806 -FAA for flexible
pavement design and R805 -FAA for rigid pavement design.
• Review historic frost design.
• Evaluate interim and ultimate pavement strength ( <60K; >60K; >100K)
• Evaluate effects of pavement profile on adjacent operational areas and future runway /taxiway
pavement rehabilitation.
• Calculate sub - excavation or undercutting subgrade for stabilization if necessary.
• Prepare Life -Cycle Cost analysis.
• Review proposed pavement analysis with FAA Engineer.
• Prepare pavement design narrative to describe the design procedure, historic design, and
justification for the FAA and Sponsor.
• Prepare FAA Pavement Design Form 5100 for each separate pavement section.
• Submit six copies of the pavement design form to the FAA. Upon approval, four copies will
be returned, and distributed, or filed, as necessary.
7.0 Prepare Preliminary Surface Drainage Analysis
Preliminary surface drainage design will be completed in accordance with standard engineering
practices, local requirements, and in accordance with the FAA Advisory Circular 150/5320 -51),
Airport Drainage. The Consultant will also examine the storm water pollution prevention plan
(SWPPP) to determine whether it's up to date or whether it needs to be updated to include the
proposed development.
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June 2, 2014 BMI Project No.: T51.107406
8.0 Prepare Preliminary Cost Estimate
8.1 Calculate estimated preliminary quantities
The Consultant will calculate necessary quantities for the various work items. Quantities
will be consistent with the specifications and acceptable quantity calculation practices.
8.2 Prepare preliminary costs estimate
9.0 Prepare Preliminary Design Report
During the preparation of the preliminary plans and specifications, a design report will be prepared.
The report will include the summary of the project, geometries, pavement and electrical design,
drainage design, pavement marking, environmental issues, phasing plans and a project schedule.
The report will also contain any alternative design concepts that were investigated and evaluated. A
construction operation plan will be included as well as an engineer's cost estimate. This report will
discuss all bid packages. The Standard FAA for this report is as follows:
• Introduction
• Project Background /Purpose and Need
• Airport Operational Safety (reference Federal Advisory Circular 150/5370 -2F)
• Design Geometries (reference Federal Advisory Circular 150/5300 -13A)
• Pavement Design Analysis (reference Federal Advisory Circular 150/5320 -6E)
• Drainage Considerations
• Electrical Considerations
• Pavement Marking Considerations
• Design Alternatives and Layout Sheets
• Design Recommendations
• Potential for Disadvantaged Business Enterprise (DBE) Participation
• Construction Estimate
• Project Schedule Summary
10.0 Prepare FAA Form 7460, CSPP
Consultant will complete FAA Form 7460 -1 and the Construction Safety and Phasing Plan (CSPP),
through FAA's Obstruction Evaluation / Airport Airspace Analysis (OE /AAA) website portal. The
7460 form and CSPP will be prepared according to current FAA Guidelines.
11.0 Prepare ALP Update
The Consultant will update the Airport Layout Plan to reflect the proposed development and other
necessary items. The Consultant will send the updated ALP to the Sponsor for submittal to the
FAA.
12.0 Prepare Environmental Documentation
The Consultant will complete a Categorical Exclusion (CATEX) document for the proj ect.
12.1 Site visit and coordination
This subtask will involve conducting and on -site visit to determine the type of
environmental documentation needed. The task will also include contact with agencies
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which may have jurisdiction in the proposed development. This may include local
farmers, Native Americans, socially or economically disadvantaged individuals, etc. This
subtask will also include coordination with various local, state, and federal agencies.
12.2 Environmental documentation
This subtask will involve preparation of the CATEX document. The format for this
document will follow the procedures as set forth in Federal Aviation Administration
(FAA) Order 5050B. Copies of the final document will be distributed to the FAA for
review and finding. If there are any impacts which require extensive research the
additional work shall be done under a separate Task Order.
13.0 Project Coordination (coordination with Sponsor, State, FAA, etc.)
Consultant shall coordinate with the subconsultants, sponsor, State, FAA and other applicable
agencies to complete the work elements in Phase II.
14.0 Project Meetings
The Consultant will arrange and lead the meetings as described in the subtasks below. The
Consultant will produce drawings and handouts as needed for the purpose of conducting each
meeting.
14.1 Present preliminary design, alternatives and recommendations to airport
The Consultant will prepare for and conduct a meeting at the Airport to present the
findings of the preliminary engineering phase and any alternatives and recommendations
for the project.
14.2 Coordination meetings (with FAA, State, Local agencies, subconsultants, etc.)
The Consultant shall conduct one preliminary design meeting at the Airport. The
participants of the meeting will include the Sponsor, Project Manager and Project
Engineer.
PHASE III. FINAL DESIGN
15.0 Prepare Preliminary Plans
Preliminary plans will be prepared for the Project. The plan sheets will be limited to those sheets
necessary to carry -out the construction of the proposed project: Taxiway B Crack Repair. The following
list of drawings will be used as a guideline. Additional drawings may be added during the design phase, if
required.
General:
G -001 Cover Sheet, Sheet Index & Symbols
G -002 Legend & Abbreviations
G -003 General Notes
G -021 Project Layout Plan
G -041 Survey Control Plan
G -061 Project Quantity Tables
G -081 Construction Operations & Phasing Plan
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Geotechnical:
B -051 Plan & Log of Soil Borings
Civil:
Typical Sections
General:
C -001
Civil Legend
C -021
Erosion Control Plans
C -031
Erosion Control Details
C -041
Storm Water Management Plans
C -051
Demolition Plans
C -061
Demolition Details
C -081
Geometrics
C -091
Existing Contours
Site:
C -101 Grading & Drainage Plans
C -141 Intersection Details
C -201 Plan & Profiles
C -301
Typical Sections
C -311
Paving Details
C -321
Jointing Plans
C -341
Jointing Details
Utility:
G 401 Pla&Pr-efiles
6501 pe4ai6
Storm Sewer:
C441 P4a-n& Pfefiles
Marking:
C -651 Marking Plans
C -671 Marking Details
C -681 Signing Plans
C -691 Signing Details
X- Sections:
C -901 Cross Sections
BMI Project No.: T51.107406
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BMI Project No.: T51.107406
16.0 Prepare Preliminary Specifications
The Consultant will assemble the technical specifications necessary for the intended work.
Standard FAA specifications will be utilized where possible. Additional specifications will be
prepared to address work items or materials that are not covered by the FAA specifications.
16.1 Prepare preliminary technical specifications
This task includes the preparation of standard and supplemental specifications, necessary
to establish the construction requirements of the project. Standard specifications will be
assembled and reviewed for relevancy to the project. In addition, supplement
specifications will be included, where deemed necessary.
16.2 Prepare preliminary contract documents
The Consultant will prepare the preliminary contract documents including invitation for
bids, instruction to bidders, proposal, equal employment opportunity clauses,
construction contract agreement, performance bond, payment bond, State Requirements,
Federal Requirements, Preliminary Bid Schedule, Wage Rates, and general provisions.
Preparation will include establishing the location for the bid opening, dates for
advertisement, and description of the work schedule. Preliminary contract documents will
be prepared as early as possible during the design phase and submitted to the Owner for
review by the Owner. Also review and incorporate the Sponsor's general provisions and
contract clauses, as required.
16.3 Prepare preliminary special provisions
The Consultant will prepare Special Provisions to address, or expand on, conditions that
require additional clarification.
17.0 Prepare Final Surface Drainage Analysis and Final Storm Sewer Design
Using the findings from the preliminary drainage analysis completed in Phase II, final surface
drainage and storm sewer design will be completed in accordance with standard engineering
practices, local requirements, and in accordance with FAA Advisory Circular 150/5320 -5C.
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20.0 Erosion Control Plan
The Consultant will develop an Erosion Control Plan for the project that is in accordance with
BEST management practices. The plan will detail types of erosion control measures recommended
for the site in addition to other information needed for the NPDES permitting application. This
information shall include (but not limited to):
• Project Location
• Size of Disturbance of Project
• Amount of Impervious Surface
• Hydrologic Classification of Site
• Receiving Waters
• Site Drainage Overview
21.0 Compile and Submit Permits
During the course of the design phase, the Consultant will prepare the MPCA Construction
Stormwater Permit Application and submit to the Sponsor for approval and signature. The
Consultant will also coordinate and assist the Sponsor with any permits and /or applications
required by the jurisdictional authority. The Sponsor will pay for or reimburse the Consultant for
permit costs and/or application fees.
22.0 Prepare Certification of Engineering and Modification of Standards
The Consultant will complete the Consultant Certification verifying the plans and specifications
were developed in accordance with Federal guidelines. If necessary, the Consultant will also
prepare a Request for Modification of Federal Construction Standards if found to be necessary for
the project. The certification will discuss modifications required under the Bid Packages. The
Certification will be submitted to the Sponsor for acceptance. Signed copies will be forwarded to
the FAA along with final plans, contract documents, specifications and Engineering Report. This
will also be part of the Final Engineering Design Report.
23.0 Prepare Cost Estimate at 60% Complete
23.1 Calculate estimated quantities
The Consultant will calculate necessary quantities for the various work items. Quantities
will be consistent with the specifications and standard quantity calculation practices.
23.2 Prepare cost estimate
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BMI Project No.: T51.107406
24.0 Conduct Plan Review at 60% Complete
Following preparation of the preliminary plans, the Consultant will review the project with the
Sponsor.
25.0 Update Plans to 95%
26.0 Update Specifications to 95%
27.0 Conduct Plan Review at 95% Complete
Following the completion of the plans and specifications, the Engineer will submit a set of
drawings and specifications to the Sponsor for their review. A meeting will be scheduled to make a
final inspection of the project. The project will be reviewed with the FAA to obtain their
concurrence with the design.
28.0 Prepare Final Plans and Specifications
A final set of plans, specifications and contract documents will be prepared which incorporates
revisions, modifications and corrections determined during the Sponsor's review of the 95%
submittal.
29.0 Prepare and Submit Final Estimated Cost Estimate
29.1 Calculate estimated final quantities
29.2 Prepare final cost estimate
Using the final quantities calculated following the completion of the plans and
specifications, the Consultant will prepare the construction cost estimate. The estimate
will be based on information obtained from previous projects, contractors, material
suppliers, and other databases available.
30.0 Prepare and Submit Final Engineers Design Report
31.0 Prepare and Submit a Draft Construction Management Report (for paving projects over $250k)
32.0 Prepare Advertisement for Bids
Required advertisement dates, and bidding dates will be established. Consultant will submit a copy
to the Sponsor for distribution to the local and selected publications of the pending project. The
Sponsor shall pay for the associated cost of advertising.
33.0 Project Coordination (coordination with Sponsor, State, FAA, etc.)
Consultant shall coordinate with the subconsultants, sponsor, State, FAA and other applicable
agencies to complete the work elements in Phase III. This task includes one meeting at the airport,
attended by the Project Manager.
34.0 Project Meetings
The Consultant will arrange and lead the meetings as described in the subtasks below. The
Consultant will produce drawings and handouts as needed for the purpose of conducting each
meeting.
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BMI Project No.: T51.107406
34.1 Final design review
The Consultant will prepare and conduct a review meeting to present the final design
documents. This meeting will be conducted at the Airport.
34.2 Coordination meetings (with FAA, State, Local Agencies, subconsultants etc.)
The Consultant shall conduct additional coordination meeting(s) with the Airport,
Consultant project team members, and /or various stakeholders as needed. This task
assumes that a total of one progress meeting will be held, one -hour in duration, with all
design team members.
TASK IL BID ADMINISTRATION
35.0 Furnish Bid Documents
Consultant shall prepare, reproduce and distribute a total of 10 sets of bidding documents for the
project. In addition, electronic copies of the bid documents will be made available for download
through the Quest Construction Document Network website (QuestCDN). The consultant will also
keep a current list of plan holders and distribute this to interested parties upon request. This task
includes coordination required to facilitate these requests.
36.0 Respond to Bidders Questions
During the bidding process, the Consultant will be available to clarify bidding issues with
contractors and suppliers, and for consultation with the various entities associated with the project.
This item also includes contacting bidders to generate interest in the project.
37.0 Prepare and Distribute Addendums
Consultant shall issue addenda as appropriate to interpret, clarify, or change the bidding documents
as required by the Sponsor or the FAA. Addenda will be made available to the plan holders either
through mail, electronic mail, hand delivering or via facsimile transmission. Any addenda that are
generated as a sole result of the Sponsors error or omission will be considered as extra services and
the Consultant shall be reimbursed for this effort as an amendment to this contract.
38.0 Pre -Bid Conference
Consultant shall arrange for and conduct Pre -Bid Conference. The Project Manager and Project
Engineer will attend and conduct the Pre -Bid Meeting with potential contractors and the Sponsor to
review the project and answer questions. The meeting will be conducted at the airport and will
include a site inspection and meeting minutes will be prepared and distributed.
39.0 Bid Opening
Consultant shall attend the bid opening at the site, as identified in the Bid Advertisement and to
process the bid documents.
40.0 Bid Review and Bid Tabulation
Consultant shall advise Board as to the acceptability of any subcontractors, suppliers, and other
persons and organizations proposed by the bidders and as to the acceptability of substitute
materials and equipment proposed by bidders. The Consultant shall prepare a spreadsheet that
includes all bid items for the purpose evaluating the lowest bidder. The Consultant shall input the
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BMI Project No.: T51.107406
as -bid unit prices into the spreadsheet and to verify mathematical computations of the bids. The
Consultant will then provide recommendations to the Sponsor as to the name of the Apparent Low
Bidder.
41.0 Prepare Recommendation for Award
The Consultant will prepare a recommendation of award for the Sponsor to accept or reject the bids
as submitted. If rejection is recommended, the Consultant will supply an explanation for their
recommendation and possible alternative actions the Sponsor can pursue to complete the project.
Once the Contract Award is made the Consultant will distribute the bid tabulations on request of
the Sponsor.
TASK III. GRANT ADMINISTRATION
42.0 DBE Plan or Update
Since the project is anticipated to use federal grant funds in excess of $250,000, the annual
Disadvantage Business Enterprise goals will be updated to reflect the current project. This task
includes research of the current state highway certified DBE listings and area contractors to
determine the availability of potential DBE contractors, preparation of preliminary construction
estimates, and identification of potential DBE work items. The DBE goal work sheets will be
finalized for Sponsor submittal to the FAA Civil Rights Office.
43.0 Grant Application and Administration
The Application will be prepared after bids are opened and the low bidder has been approved. The
Consultant shall compile all necessary documentation required for the project and submit to
MnDOT Aeronautics for further processing. Preparing of the application will include the
following:
• Project Funding Narrative
• Bid Tabulations
• Project Bidding Documents
• Project Eligibility Breakdown and Exhibit
• Professional Service Agreements
• Pre - Construction Photos
• Independent Fee Estimate
• SAMS Registration
• Cost/Price Analysis
44.0 Project Closeout
Prepare the FAA Project Financial Closeout Forms and Report and submit to the Sponsor for
submittal at the conclusion of the prcj ect.
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I.B. ADDITIONAL SERVICES
BMI Project No.: T51.107406
Consulting services performed other than those authorized under Section I.A. shall not be
considered part of the Basic Services and may be authorized by the Sponsor as Additional
Services. Additional Services consist of those services, which are not generally considered to be
Basic Services; or exceed the requirements of the Basic Services; or are not definable prior to the
commencement of the project; or vary depending on the technique, procedures or schedule of the
project contractor. Additional services may consist of the following:
• Additions to the project outside of this scope.
• Additional Field Investigation required beyond those specified.
• Completion of additional special studies not identified in Section I.A.
• Periodic completion of grant reimbursement requests (i.e. Credit Applications).
• Attendance of additional meetings beyond those identified in the above scope.
• All other services not specifically identified in Section I.A.
I.C. CONSIDERATION
The services described above in Section I.A. BASIC SERVICES shall be provided on a LUMP
SUM basis as follows:
TASK I —
DESIGN
$
162,140.00
TASK II
— BID ADMINISTRATION
$
6,955.00
TASK III
— GRANT ADMINISTRATION
$
8,180.00
Direct Subconsultants $ 14,000.00
TOTAL AUTHORIZED FEE $ 191,275.00
Progress payments shall be made in accordance with the Attached Fee Schedule and Section III of
the Master Agreement.
I.D. SCHEDULE
The consulting services authorized under Section I.A. will be performed under the following
schedule or as authorized by the CLIENT as the BASIC SERVICES proceed.
TASK
TASK
DATE
I
DESIGN
June 2014 — May 2015
II
BID ADMINISTRATION
June 2015
III
GRANT ADMINISTRATION
June 2014 - July 2015
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I.E. AUTHORIZATION
City of Hutchinson, Minnesota
By:
Mr. Steve Cook
Mayor
Attest:
Mr. Jeremy Carter
City Administration
BMI Project No.: T51.107406
Bolton & Menk, Inc.
C
By:
Ronald A. Roetzel, . .
Principal / Aviation Services Manager
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DETAILED WORK PLAN
ESTIMATED PERSON -HOURS AND FEES
SPONSOR: HUTCHINSON MUNICIPALAIRPORT
PROJECT: RUNWAY 15/33, TAXIWAYA, ANDAPRON RECLAMATION DESIGN
BMI PROJECT No.: T51.107406
CONSULTANT: BOLTON & MENK, INC.
WORK ORDER NO.3
DESIGN, BID, AND GRANT ADMINISTRATION SERVICES
TASK I - DESIGN
Engineering Fee
PHASE I - CONTRACT ADMI NISTRAT13N
1.0
Project Scalping
$3,090.00
2.0
Project Coordination
$1,140.00
Expenses
$0.00
TOTAL PHASE I - CONTRACT ADMINISTRATION
$4,230.00
PHASE 11 - PRELIMINARY DESIGN
3.0
Topographic Surveying
$23,150.00
4.0
Geotechnical Investigation
$3,360.00
5.0
Prepare Project Layout Sheet
$660.00
6.0
Prepare FAA Pavement Design Report and FAA Form 5100
$1,065.00
7.0
Prepare Preliminary Surface Drainage Analysis
$1,065.00
8.0
Prepare Preliminary Cost Estimate
$675.00
9.0
Prepare Preliminary Design Report
$5,360.00
10.0
Prepare FAA Form 7460, CSPP
$2,925.00
11.0
Prepare ALP Update
$1,125.00
12.0
Prepare Environmental Documentation
$3,210.00
13.0
Project Coordination
$2,460.00
14.0
Project Meetings
$4,540.00
Expenses
$0.00
TAL PHASE 11- PRELIMINARY DESIGN
$49,595.00
PHASE III - FINAL DESIGN
15.0
Prepare Preliminary Plans
$55,000.00
16.0
Prepare Preliminary Specifications
$9,300.00
17.0
Prepare Final Surface Drainage Analysis and Final Storm Sewer Design
$1,925.00
18.0
Prepare Lighting Layout and Circuit Calculations
$0.00
19.0
Update Airport Guidance Sign Plan
$0.00
20.0
Erosion Control Plan
$1,045.00
21.0
Compile and Edit Permits
$925.00
220
Prepare Certification of Engineeringand Modification of Standards
$2,040.00
23.0
Prepare Cost Estimate at 60% Complete
$675.00
24.0
Conduct Plan Review at 60% Complete
$1,560.00
25.0
Update Plans to 95%
$11,060.00
26.0
Update Specifications to 95%
$4,150.00
27.0
Conduct Pla n Review at 95 %Complete
$1,560.00
280
Prepare and Submit Final Plans and Specifications
$5,350.00
29.0
Prepare and Submit Final Cost Estimate
$1,350.00
30.0
Prepare and Submit Final Engineers Design Report
$1,710.00
31.0
Prepare and Submit Draft Construction Management Report
$1,765.00
32.0
Prepare Advertisement for Bids
$520.00
33.0
Project Coordination
$3,750.00
34.0
Project Meetings
$4,540.00
Expenses
$0.00
%MTAL PHASE III - FINAL DESIG
TOTALTASK I - DESIG
TASK 11- BID ADMINISTRATION
35.0
Furnish Bid Documents
$700.00
36.0
Respond to Bidders Questions
$645.00
37.0
Prepare and Distribute Addendums
$925.00
38.0
Pre -Bid Conference
$2,105.00
39.0
Bid Opening
$1,125.00
40.0
Bid Review and Bid Tabulation
$645.00
41.0
Prepare Recommendation for Award
$510.00
Expenses
$0.00
TOTAL TASK 11- BIDADMINISTRATION
$6,955.00
TASK III - GRANT ADMINISTRATION
42.0
DBE Plan or Update
$3,125.00
430
Grant Application and Administration
$1,655.00
44.0
Project Closeout
$3,370.00
Expenses
$0.00
TOTAL TASK III - GRANT ADMINISTRATION
TOTAL BOLTON & MENK FEES
$177,
DIRECT SUB CONSULTANTS Fee
n__. - :__l _:- __- : -_,f_- -, $0.00
T____ -__h:_ -_,f_- -, $0.00
Pavement /Soil Testing (for Design) $14,000.00
Fee' - _,..__h_- :__l_ -d lip__. - :__l $0.00
^M
$0.00
Oth., $0.00
Oth., $0.00
Expenses $0.00
TOTAL DIRECT SUB CONSULTANTS $14,000.00
ITOTAL BOLTON & MENK FEES $177,275.00
TOTAL DIRECT SUB CONSULTANTS $14,000.00
TOTAL ENGINEERING FEES $191,275.00
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H:\HUTC\T51107406\Agreements\BMI\DRAFF\HCD-Work Order No.3 Fee Analysis rev1 xlsx
Item
No.
Principal
$165.00
Project Manager
$120.00
Project Engineer
$105.00
Engineering
Technician
$95.00
Senior Land
Surveyor
$145.00
Land Surveyor
$110.00
Airport Planner
$120.00
Clerical
$70.00
Other
$0.00
Total
Hours
Cost
Summar
N
PHASE I - CONTRACT ADMINISTRATION
1.0
Project Sco in
1.1
Preliminary meetings with theSponsor
8
8
0
0
0
0
0
0
0
16
$2,280.00
1.2
Prepare project scope of work and proposal
2
4
0
0
0
0
0
0
6
$810.00
Estimated Total Man -hours
10
12
0
0
0
0
0
0
0
22
Summary Costs
$1,650.00
$1,440.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$3,090.00
2.0
Project Coordination
Estimated Total Man -hours
4
4
0
0
0
0
0
0
0
8
$1,140.00
Summary Costs
$660.00
$480.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,140.00
Expenses
Rate
Auto Rental
0
0
0
0
0
0
0
0
0
0 Days
$75.00
$0.00
Mileage
0
0
0
0
0
0
0
0
0
0 Miles
0.57
$0.00
Lodging
0
0
0
0
0
0
0
0
0
0 Days
$100.00
$0.00
Airline Costs
0
0
0
0
0
0
0
0
0
0Trips
$600.00
$0.00
Meals
0
0
0
0
0
0
0
0
0
0
$25.00
$0.00
Total Expenses
$0.00
PHASE I- CONTRACT ADMINISTRATION TOTAL
$4,230.00
PHASE II - PRELIMINARY DESIGN
3.0
Topographic Sur-'n
3.1
Coordination collect existing data, locate utilities
0
2
0
0
8
8
0
0
0
18
$2,280.00
3.2
Sur,ey control
0
2
0
0
8
20
0
0
0
30
$3,600.00
3s
Fieldwork
0
0
0
0
20
70
0
0
0
90
$10,600.00
3.4
Convert survey data for design software
0
16
0
0
10
30
0
0
0
56
$6,670.00
Estimated Total Man -hours
0
20
0
0
46
128
0
0
0
194
Summary Costs
$0.00
$2,400.00
$0.00
$0.00
$6,670.00
$14,080.00
$0.00
$0.00
$0.00
$23,150.00
4.0
Geotechnical Investigation
4.1
Coordination to schedule geortechnical work
0
2
0
0
0
0
0
0
0
2
$240.00
4.2
Establish p roject testin g reg uirements
0
4
0
0
0
0
0
0
0
4
$480.00
4s
Fieldwork
0
2
4
0
0
0
0
0
0
6
$660.00
4.4
Analyze data
2
12
2
0
0
0
0
0
0
16
$1,980.00
Estimated Total Man -hours
2
20
6
0
0
0
0
0
0
28
Summary Costs
$330.00
$2,400.00
$630.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$3,360.00
5.0
Prepare Project Layout Sheet
Estimated Total Man -hours
0
2
4
0
0
0
0
0
0
6
$660.00
Summary Costs
$0.00
$240.00
$420.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$660.00
6.0
Prepare FAA Pavement Design Report and FAA Form 5100
Estimated Total Man -hours
1
4
4
0
0
0
0
0
0
9
$1,065.00
Summary Costs
$165.00
$480.00
$420.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,065.00
7.0
Prepare Preliminary Surface Drainage Anal sis
Estimated Total Man -hours
1
4
4
0
0
0
0
0
0
9
$1,065.00
Summary Costs
$165.00
$480.00
$420.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,065.00
8.0
Prepare Preliminary Cost Estimate
8.1
Calculate estimated preliminary quantities
0
2
2
0
0
0
0
0
0
4
$450.00
8.2
Prepare preliminary costestimates
0
1
1
0
0
0
0
0
0
2
$225.00
Estimated Total Man -hours
0
3
3
0
0
0
0
0
0
6
Summary Costs
$0.00
$360.00
$315.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$675.00
9.0
Prepare Preliminary Design Report
Estimated Total Man -hours
4
24
12
0
0
0
0
8
0
48
$5,360.00
Summary Costs
$660.00
$2,880.00
$1,260.00
$0.00
$0.00
$0.00
$0.00
$560.00
$0.00
$5,360.00
10.0
Prepare FAA Form 7460 CSPP
Estimated Total Man -hours
1
16
8
0
0
0
0
0
0
25
$2,925.00
Summary Costs
$165.00
$1,920.00
$840.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$2,925.00
Page 2 H:\HUTC\T51107406\Agreements\BMI\DRAFF\HCD-Work Order No.3 Fee Analysis rev1.xlsx
Item
No.
Principal
$165.00
Project Manager
$120.00
Project Engineer
$105.00
Engineering
Technician
$95.00
Senior Land
Surveyor
$145.00
Land Surveyor
$110.00
Airport Planner
$120.00
Clerical
$70.00
Other
$0.00
Total
Hours
Cost
Summary
11.0
Prepare ALP Update
Estimated Total Man -hours
1
4
0
0
0
0
4
0
0
9
$1,125.00
Summary Costs
$165.00
$480.00
$0.00
$0.00
$0.00
$0.00
$480.00
$0.00
$0.00
$1,125.00
12.0
Prepare Environmental Documentation
12.1
Site visit and coordination
1
4
0
0
0
0
8
0
0
13
$1,605.00
12.2
Environmental documentation
1
4
0
0
0
0
8
0
0
13
$1,605.00
Estimated Total Man -hours
2
8
0
0
0
0
16
0
0
26
Summary Costs
$330.00
$960.00
$0.00
$0.00
$0.00
$0.00
$1,920.00
$0.00
$0.00
$3,210.00
130
Project Coordination
Estimated Total Man -hours
4
8
8
0
0
0
0
0
0
20
$2,460.00
Summary Costs
$660.00
$960.00
$840.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$2,460.00
14.0
Project Meetings
14.1
Present preliminary design, alternatives and
recommendations to airport
2
8
8
0
0
0
0
2
0
20
$2,270.00
14.2
Coordination meetings
2
8
8
0
0
0
0
2
0
20
$2,270.00
Estimated Total Man -hours
4
16
16
0
0
0
0
4
0
40
Summary Costs
$660.00
$1,920.00
$1,680.00
$0.00
$0.00
$0.00
$0.00
$280.00
$0.00
$4,540.00
Expenses
Rate
Auto Rental
0
0
0
0
0
0
0
0
0
0 Days
$75.00
$0.00
Mileage
0
0
0
0
0
0
0
0
0
0 Miles
$0.57
$0.00
Lodging
0
0
0
0
0
0
0
0
0
0 Days
$100.00
$0.00
Airline Costs
0
0
0
0
0
0
0
0
0
0Trips
$600.00
$0.00
Meals
0
0
0
0
0
0
0
0
0
0
$25.00
$0.00
Reproductions / Printing Charges
0
0
0
0
0
0
0
0
0
0
$250.00
$0.00
15.0
PHASE III - FINAL DESIGN
Prepare Preliminary Plans
Total Expenses
PHASE II - PRELIMINARY DESIGN TOTAL
$0.00
$49,595.00
General
G -001 Cover Sheet, Sheet Index &Symbols
0
2
4
8
0
0
0
0
0
14
$1,420.00
G -002 Legend &Abbreviations
0
2
4
8
0
0
0
0
0
14
$1,420.00
G -003 General Notes
0
2
4
8
0
0
0
0
0
0
$1,420.00
G -021 Project layout Plan
0
4
12
20
0
0
0
0
0
36
$3,640.00
G -041 Survey Control Plan
O
2
4
8
O
O
O
O
O
14
$1,420.00
G -061 Project Quantity Tables
0
2
4
8
0
0
0
0
0
14
$1,420.00
G -081 Construction O& Phasing Plan
0
8
12
20
0
0
0
0
0
40
$4,120.00
Geaechnical
B -051 Plan & Log of Soil Borings
0
2
4
8
0
0
0
0
0
14
$1,420.00
Civil - General
C 001 Civil Legend
0
2
4
8
0
0
0
0
0
14
$1,420.00
C 02 Erosion Control Plans
O
2
4
8
O
O
O
O
O
14
$1,420.00
C -031 Erosion Control Details
0
2
4
8
0
0
0
0
0
14
$1,420.00
C -041 Storm Water Management Plans
0
2
4
8
0
0
0
0
0
14
$1,420.00
C -051 Demolition Plans
O
2
4
8
O
O
O
O
O
14
$1,420.00
C -061 Demolition Details
O
2
4
8
O
O
O
O
O
14
$1,420.00
C -081 Geo Wcs
O
2
4
8
O
O
O
O
O
14
$1,420.00
C -091 Existing Contours
0
2
4
8
0
0
0
0
0
14
$1,420.00
civil -site
C -101 Grading & Drainage Plans
0
8
12
20
0
0
0
0
0
40
$4,120.00
C -141 mrersection Details
0
4
12
20
0
0
0
0
0
36
$3,640.00
C -201 Plan &Profiles
0
8
12
20
0
0
0
0
0
40
$4,120.00
C -301 Typical Sections
0
4
4
8
0
0
0
0
0
16
$1,660.00
C -311 Paving Details
0
4
4
8
0
0
0
0
0
16
$1,660.00
C -321 Jointing Plans
0
2
4
8
0
0
0
0
0
14
$1,420.00
C -341 Jointing Details
0
2
4
8
0
0
0
0
0
14
$1,420.00
0
0
0
0
0
0
0
0
0
0
$0.00
Civil - Utility
-- -- --
0
0
0
0
0
0
0
0
0
0
$0.00
0
0
0
0
0
0
0
0
0
0
$0.00
Civil -storm sewer
0
0
0
0
0
0
0
0
0
0
$0.00
- --- -- -
0
0
0
0
0
0
0
0
0
0
$0.00
G- SA:.
0
0
0
0
0
0
0
0
0
0
$0.00
Civil - Marking
C 651 Marking Plans
0
2
4
8
0
0
0
0
0
14
$1,420.00
C -071 Marking Details
0
2
4
8
0
0
0
0
0
14
$1,420.00
C -081 Signing Plans
0
2
4
8
0
0
0
0
0
14
$1,420.00
C -091 Signing Details
0
2
4
8
0
0
0
0
0
14
$1,420.00
CIO -x- sections
Page 3 H:\HUTC\T51107406\Agreements\BMI\DRAFF\HCD-Work Order No.3 Fee Analysis rev1.xlsx
Item
No.
Principal
$165.00
Project Manager
$120.00
Project Engineer
$105.00
Engineering
Technician
$95.00
Senior Land
Surveyor
$145.00
Land Surveyor
$110.00
Airport Planner
$120.00
Clerical
$70.00
Other
$0.00
Total
Hours
Cost
Summary
C -901 Crosssecrions
0
4
12
20
0
0
0
0
0
36
$3,640.00
Electrical
- -- -- - -- -- --
0
0
0
0
0
0
0
0
0
0
$0.00
- --
0
0
0
0
0
0
0
0
0
0
$0.00
0
0
0
0
0
0
0
0
0
0
$0.00
__ - - - -_ - - - -_ -- --
0
0
0
0
0
0
0
0
0
0
$0.00
-- - - --
0
0
0
0
0
0
0
0
0
0
$0.00
0
0
0
0
0
0
0
0
0
0
$0.00
0
0
0
0
0
0
0
0
0
0
$0.00
____- _- _-- _ -__ - --
0
0
0
0
0
0
0
0
0
0
$0.00
- --
0
0
0
0
0
0
0
0
0
0
$0.00
Estimated Total Man -hours
0
84
160
296
0
0
0
0
0
526
Summary Costs
$0.00
$10,080.00
$16,800.00
$28,120.00
$0.00
$0.00
$0.00
$0.00
$0.00
$55,000.00
Tao
Prepare Preliminary Specifications
16.1
Prepare preliminary technical specifications
0
20
0
0
0
0
0
10
0
30
$3,100.00
Tae
Prepare preliminary contract documents
0
20
0
0
0
0
0
10
0
30
$3,100.00
163
Prepare preliminary special Provisions
0
20
0
0
0
0
0
10
0
30
$3,100.00
Estimated Total Man -hours
0
60
0
0
0
0
0
30
0
90
Summary Costs
$0.00
$7,200.00
$0.00
$0.00
$0.00
$0.00
$0.00
$2,100.00
$0.00
$9,300.00
17.0
Prepare Final Surface Drainage Analysis and Final Storm Sewer Design
Estimated Total Man -hours
1
8
4
4
0
0
0
0
0
17
$1,925.00
Summary Costs
$165.00
$960.00
$420.00
$380.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,925.00
33 B
Estimated Total Man -hours
0
0
0
0
0
0
0
0
0
0
$0.00
Summary Costs
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
i9 B
Estimated Total Man -hours
0
0
0
0
0
0
0
0
0
0
$0.00
Summary Costs
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
20.0
Erosion Control Plan
Estimated Total Man -hours
1
4
2
2
0
0
0
0
0
9
$1,045.00
Summary Costs
$165.00
$480.00
$210.00
$190.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,045.00
21.0
Compile and Edit Permits
Estimated Total Man -hours
1
4
0
0
0
0
0
4
0
9
$925.00
Summary Costs
$165.00
$480.00
$0.00
$0.00
$0.00
$0.00
$0.00
$280.00
$0.00
$925.00
22.0
Prepare Certification of Engineering and Modification of Standards
Estimated Total Man -hours
4
8
4
0
0
0
0
0
0
16
$2,040.00
Summary Costs
$660.00
$960.00
$420.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$2,040.00
23.0
Prepare Cost Estimate at 600 Complete
23.1
Calculate estimated quantities
0
2
2
0
0
0
0
0
0
4
$450.00
23.2
Prepare cost estimate
0
1
1
0
0
0
0
0
0
2
$225.00
Estimated Total Man -hours
0
3
3
0
0
0
0
0
0
6
Summary Costs
$0.00
$360.00
$315.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$675.00
24.0
Conduct Plan Review at 600 Complete
Estimated Total Man -hours
4
4
4
0
0
0
0
0
0
12
$1,560.00
Summary Costs
$660.00
$480.00
$420.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,560.00
25.0
Update Plans to 95%
Estimated Total Man -hours
4
20
40
40
0
0
0
0
0
104
$11,060.00
Summary Costs
$660.00
$2,400.00
$4,200.00
$3,800.00
$0.00
$0.00
$0.00
$0.00
$0.00
$11,060.00
Page 4 H: \HUTC \T51107406 \Agreements \BM I \DRAFF \HCD-Work Order No.3 Fee Analysis rev1.xlsx
Item
No.
Principal
$165.00
Project Manager
$120.00
Project Engineer
$105.00
Engineering
Technician
$95.00
Senior Land
Surveyor
$145.00
Land Surveyor
$110.00
Airport Planner
$120.00
Clerical
$70.00
Other
$0.00
Total
Hours
Cost
Summary
26.0
Update S ecifications to 95%
Estimated Total Man -hours
4
20
0
0
0
0
0
16
0
40
$4,180.00
Summary Costs
$660.00
$2,400.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,120.00
$0.00
$4,180.00
27.0
Conduct Plan Review at 95% Complete
Estimated Total Man -hours
4
4
4
0
0
0
0
0
0
12
$1,560.00
Summary Costs
$660.00
$480.00
$420.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,560.00
28.0
Prepare and Submit Final Plans and Specifications
Estimated Total Man -hours
4
8
16
16
0
0
0
8
0
52
$5,380.00
Summary Costs
$660.00
$960.00
$1,680.00
$1,520.00
$0.00
$0.00
$0.00
$560.00
$0.00
$5,380.00
29.0
Prepare and Submit Final Cost Estimate
29.1
Calculate estimated final quantities
0
2
2
0
0
0
0
0
0
4
$450.00
29.2
Prepare final cost estimate
0
4
4
0
0
0
0
0
0
8
$900.00
Estimated Total Man -hours
0
6
6
0
0
0
0
0
0
12
Summary Costs
$0.00
$720.00
$630.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,350.00
30.0
Prepare and Submit Final Engineers Design Report
Estimated Total Man -hours
2
8
4
0
0
0
0
0
0
14
$1,710.00
Summary Costs
$330.00
$960.00
$420.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,710.00
31.0
Prepare and Submit Draft Construction Management Report
Estimated Total Man -hours
1
4
8
0
0
0
0
4
0
17
$1,765.00
Summary Costs
$165.00
$480.00
$840.00
$0.00
$0.00
$0.00
$0.00
$280.00
$0.00
$1,765.00
32.0
Prepare Advertisement for Bids
Estimated Total Man -hours
0
2
0
0
0
0
0
4
0
6
$520.00
Summary Costs
$0.00
$240.00
$0.00
$0.00
$0.00
$0.00
$0.00
$280.00
$0.00
$520.00
33.0
Project Coordination
Estimated Total Man -hours
8
8
8
4
0
0
0
4
0
32
$3,780.00
Summary Costs
$1,320.00
$960.00
$840.00
$380.00
$0.00
$0.00
$0.00
$280.00
$0.00
$3,780.00
34.0
Project Meetings
34.1
Final design review
2
8
8
0
0
0
0
2
0
20
$2,270.00
34.2
Coordination meetings
2
8
8
0
0
0
0
2
0
20
$2,270.00
Estimated Total Man -hours
4
16
16
0
0
0
0
4
0
40
Summary Costs
$660.00
$1,920.00
$1,680.00
$0.00
$0.00
$0.00
$0.00
$280.00
$0.00
$4,540.00
Expenses
Rate
Auto Rental
0
0
0
0
0
0
0
0
0
0 Days
$75.00
$0.00
Mileage
0
0
0
0
0
0
0
0
0
0 Miles
0.57
$0.00
Lodging
0
0
0
0
0
0
0
0
0
0 Days
$100.00
$0.00
Airline Costs
0
0
0
0
0
0
0
0
0
0Trips
$600.00
$0.00
Meals
0
0
0
0
0
0
0
0
0
0
25.00
0.00
Reproductions / Printing Charges
0
0
0
0
0
0
0
0
0
0
$250.00
$0.00
Total Expenses
PHASE III -FINAL DESIGN TOTAL
TASK I- DESIGN TOTAL M
$0.00
$108,315.00
$162,140.00
Page 5 H:\HUTC\T51107406\Agreements\BMI\DRAFF\HCD-Work Order No.3 Fee Analysis rev1.xlsx
Item
No.
Principal
$165.00
Project Manager
$120.00
Project Engineer
$105.00
Engineering
Technician
$95.00
Senior Land
Surveyor
$145.00
Land Surveyor
$110.00
Airport Planner
$120.00
Clerical
$70.00
Other
$0.00
Total
Hours
Cost
Summar
TASK II - BID ADMINISTRATION
35.0
Furnish Bid Documents
Estimated Total Man -hours
0
0
0
0
0
0
0
10
0
10
$700.00
Summary Costs
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$700.00
$0.00
$700.00
Sao
Respond to Bidders Questions
Estimated Total Man -hours
1
4
0
0
0
0
0
0
0
5
$645.00
Summary Costs
$165.00
$480.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$645.00
37.0
Prepare and Distribute Addendums
Estimated Total Man -hours
1
4
0
0
0
0
0
4
0
9
$925.00
Summary Costs
$165.00
$480.00
$0.00
$0.00
$0.00
$0.00
$0.00
$280.00
$0.00
$925.00
38.0
Pre -Bid Conference
Estimated Total Man -hours
1
8
8
0
0
0
0
2
0
19
$2,105.00
Summary Costs
$165.00
$960.00
$840.00
$0.00
$0.00
$0.00
$0.00
$140.00
$0.00
$2,105.00
39.0
Bid Opening
Estimated Total Man -hours
1
8
0
0
0
0
0
0
0
9
$1,125.00
Summary Costs
$165.00
$960.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,125.00
40.0
Bid Review and Bid Tabulation
Estimated Total Man -hours
1
4
0
0
0
0
0
0
0
5
$645.00
Summary Costs
$165.00
$480.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$645.00
41.0
Prepare Recommendation for Award
Estimated Total Man -hours
2
4
0
0
0
0
0
0
0
6
$810.00
Summary Costs
$330.00
$480.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$810.00
Expenses
Rate
Auto Rental
0
0
0
0
0
0
0
0
0
0 Days
$75.00
$0.00
Mileage
0
0
0
0
0
0
0
0
0
0 Miles
0.57
$0.00
Lodging
0
0
0
0
0
0
0
0
0
0 Days
$100.00
$0.00
Airline Costs
0
0
0
0
0
0
0
0
0
0Trips
$600.00
$0.00
Meals
0
0
0
0
0
0
0
0
0
0
25.00
$0.00
Reproductions / Printing Charges
0
0
0
0
0
0
0
0
0
0
$250.00
$0.00
Total Expenses
$0.00
TASK II - BID ADMINISTRATION TOTAL
$6,955.00
42.0
TASK III - GRANT ADMINISTRATION
DBE Plan or Update
Estimated Total Man -hours
1
8
0
0
0
8
0
16
0
33
$3,125.00
Summary Costs
$165.00
$960.00
$0.00
$0.00
$0.00
$880.00
$0.00
$1,120.00
$0.00
$3,125.00
43.0
Grant Application and Administration
Estimated Total Man -hours
1
8
0
0
0
0
0
8
0
17
$1,685.00
Summary Costs
$165.00
$960.00
$0.00
$0.00
$0.00
$0.00
$0.00
$560.00
$0.00
$1,685.00
44.0
Project Closeout
Estimated Total Man -hours
2
16
0
0
0
0
0
16
0
34
$3,370.00
Summary Costs
$330.00
$1,920.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,120.00
$0.00
$3,370.00
Expenses
Rate
Auto Rental
0
0
0
0
0
0
0
0
0
0 Days
$75.00
$0.00
Mileage
0
0
0
0
0
0
0
0
0
0 Miles
0.57
$0.00
Lodging
0
0
0
0
0
0
0
0
0
0 Days
$100.00
$0.00
Airline Costs
0
0
0
0
0
0
0
0
0
0Trips
$600.00
$0.00
Meals
0
0
0
0
0
0
0
0
0
0
$25.00
$0.00
Total Expenses
TASK III -GRANT ADMINISTRATION TOTAL 1
$0.00
$8,180.00
Page 6 H:\HUTC\T51107406\Agreements\BMI\DRAFF\HCD-Work Order No.3 Fee Analysis rev1.xlsx
HUTCHINSON CITY COUNCIL ci vof 0' a_ �
Request for Board Action 79 M-W
Agenda Item: Project Award for South Grade Road Trail & Parking Lot (L9/P14 -09)
Department: PW /Eng
LICENSE SECTION
Meeting Date: 6/24/2014
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff F1
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OF AGENDA ITEM:
The City received two bids (see attached Bid Tabulation) for the South Grade Road Trail & Parking Lot Improvements
project letting on Tuesday, June 17th. The apparent low bidder (base bid only) is Knife River Corporation of Sauk
Rapids, MN, with a bid of $232,585.57 (approximately 24.6% higher than the final cost estimate). City staff believes
that current workloads of nearby bituminous paving contractors probably impacted the low number of submitted bids
and the relatively high costs. Thus, City staff is not recommending the approval of the parking lot alternate bid
(approximately 37.0% higher than the final cost estimate).
Realizing that these construction bid amounts are significantly higher than the estimates, City staff reviewed the
overall 2014 Infrastructure Improvement Program costs /funding status. At this point, the latest program worksheet
shows that the additional cost for this project (base bid only) could be incurred while not exceeding our annual City
bonding target of $1,500,000. Please note that depending on the bids to be received for the 2014 Pavement
Management Program project on July 9th, the scope of the proposed PMP project may have to be revised to meet the
bonding target amount.
City staff will provide a brief overview of the project scope, bids and construction time frames at the meeting. Please
note that several City residents have voiced their support of extending this trail across the new South Grade Road
bridge to the Island View Heights and Otter Street neighborhoods.
We recommend approving the attached Resolutions.
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 232,585.57
Total City Cost: $ 232,585.57 Funding Source: Bonding & Other City Funding
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14299
RESOLUTION REJECTING BIDS
LETTING NO.9 /PROJECT NO. 14-09
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of
South Grade Road Trail and Parking Lot Surfacing adjacent to South Grade Rd near the Otter
Lake bridge by construction of grading, bituminous /concrete pavement, street lighting, trail,
sidewalk, landscaping, restoration and appurtenances,
bids were received, opened and tabulated according to law, and the following bids were received complying with
the advertisement:
Bidder Base Bid Alternate Bid Total Bid
Knife River Corporation of Sauk Rapids MN $232,585.57 $65,820.43 $298,406.00
Duininck Inc of Prinsburg MN $233,408.35 $57,090.60 $290,498.96
and whereas, following review of the bids and further examination of the City's 2014 Infrastructure Improvements
Program, it has been determined that it would be in the best interest of the City to reject the bids on this project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
The bids on Letting No. 9 /Project 14 -09 are hereby rejected.
Adopted by the Hutchinson City Council this 24th day of June 2014.
Mayor: Steven W Cook
City Administrator: Marc A Sebora
G
ADDENDUM NO. 1
06/25/2014
City of Hutchinson MN
Letting No. 3 /Project No. 14 -03
FROM: City of Hutchinson
Engineering Dept.
111 Hassan St SE
Hutchinson MN 55350
TO: Document Holders
Engineering Dept.
111 Hassan Street SE
Hutchinson, MN 55350 -2522
320- 2344209/Fax 320 - 2344240
DOCUMENT HOLDERS on the above -named project are hereby notified that this document shall be appended to,
take precedence over and become part of the original bidding documents for this work. Bids submitted for the
construction of this work shall conform to this document.
Following is a listing of items to be replaced or appended to in the Plans and Specifications for Letting No. 3 /Project
No. 14 -03:
1) DOC. 0030 — ADVERTISMENT FOR BIDS — PUBLICATION NO. 8061
The Bid Opening date, date of availability of Plans and Specs and the project scope has changed as per
the attached Revised Advertisement for Bids — Publication No. 8061.
This addendum consists of 2 page.
NOTE: Receipt of this Addendum No. 1 (dated June 25, 2014) shall be acknowledged on Document 0300,
of the submitted Bid Proposal Form. Failure to do so may subject Bidder to disqualification.
Hutchinson MN L3/14 -03
Addendum No. 1
Page 1
1 D(a
REVISED PUBLICATION NO. 8061
Addendum No. 1
Document No. 0030
ADVERTISEMENT FOR BIDS
LETTING NO. 3 /PROJECT NO. 14 -03
TO WHOM IT MAY CONCERN:
Hutchinson, Minnesota
Dated: 06125/2014
The City Council of the City of Hutchinson, Minnesota, will receive bids at the Hutchinson City Center, Engineering Office,
111 Hassan St SE, Hutchinson MN, until 11:00 am on Monday, July 21st, 2014, for the making of the following described
local improvement:
Dale Street SW from Century Avenue SW to CSAH 7, TH 15 Service Rd from Echo Drive SE to Hutchinson Health
Center, Freemont Ave SE from TH 15 to East Termini, Lynn Road SW from Clinton Avenue SW to South Grade Road
SW and Michael Court NW and potentially other roadways by roadway mill /overlay, reclamation or reconstruction by
construction of grading, curb & gutter, draintile, bituminous /concrete pavement, storm sewer, watermain, sanitary
sewer, street lighting, restoration and appurtenances and
South Grade Road Trail (adjacent to South Grade Rd near the Otter Lake bridge) and Century Avenue Trail
Overlay (Dale St SW to THIS) by construction of grading, bituminous /concrete pavement, milling, street
lighting, electronic crossing warning system, trail, sidewalk, landscaping, restoration and appurtenances
all in accordance with the Plans and Specifications on file in the Engineering Office.
Immediately following expiration of the time for receiving bids, the City Administrator and /or Director of Public Works/City
Engineer will publicly open bids, in the Council Chambers at the Hutchinson City Center. The Council, will consider said
bids and responsibility of the bidders during the Council Meeting at 5:30 pm on Tuesday, August 12th, 2014 in the Council
Chambers of the Hutchinson City Center.
The approximate major quantities of work involved are:
ITEM
UNIT
QUANTITY
Reclaim Aggregate Base Class 7
SY
20,600
Bituminous Paving
SY
32,200
Concrete Curb and Gutter
LF
600
4" PVC Drain Tile
LF
7100
Remove & Replace Gate Valve
EA
2
Drainage Structures
EA
2
Concrete Curb & Gutter
LF
300
Concrete Sidewalk
SF
700
Aggregate Base CL 5
CY
750
12" RCP Storm Sewer
LF
75
All bids shall be made on the Proposal Forms of the City and shall be accompanied by a cashier's check, bid bond or certified
check, payable to the order of the City of Hutchinson, Minnesota, for not less than five percent (5 %) of the amount bid.
Bids shall be directed to the City Engineer, securely sealed and endorsed upon the outside wrapper.
Plans and Specifications are expected to be available 0710812014. Complete digital project bidding documents are available at
www.questcdn.com. You may download the digital plan documents for $20.00 by inputting Quest project #3387318 on the
website's Project Search page. Please contact QuestCDN.com at 952 - 233 -1632 or info @questcdn.com for assistance in free
membership registration, downloading, and working with this digital project information.
An optional paper set of project documents is available for a nonrefundable price of $80.00 per set, which includes applicable
sales tax and shipping. Please make your check payable to City of Hutchinson and send it to Hutchinson City Center, Attn: Plans
& Specs, 111 Hassan St SE, Hutchinson MN 55350. Please contact us at 320 -234 -4209 if you have any questions.
In order to bid on this project, you must be a "registered" plan holder. To be a "registered" plan holder, you must purchase the
digital bidding documents from QuestCDN or purchase the paper set of the bidding documents from the City of Hutchinson. Any
bids submitted by contractors not on the Plan Holder List will not be considered at the time for opening of bids and will be
returned to the contractor.
The City Council reserves the right to reject all bids and to waive any informalities and irregularities.
Marc A. Sebora, City Administrator
PUBLISH IN HUTCHINSON LEADER ON SUNDAY, JUNE 29TH, 2014 AND SUNDAY, JULY 6TH, 2014.
PUBLISH IN FINANCE & COMMERCE ON SATURDAY, JUNE 28TH, 2014 AND SATURDAY, JULY 5TH, 2014.
l��
RESOLUTION NO. 14299
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 9 /PROJECT NO. 14 -09
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material forthe improvement of:
South Grade Road Trail and Parking Lot Surfacing adjacent to South Grade Rd nearthe Otter
Lake bridge by construction of grading, bituminous /concrete pavement, street lighting, trail,
sidewalk, landscaping, restoration and appurtenances,
bids were received, opened and tabulated according to law, and the following bids were received complying with
the advertisement:
Bidder Base Bid Alternate Bid Total Bid
Knife River Corporation of Sauk Rapids MN $232,585.57 $65,820.43 $298,406.00
Duininck Inc of Prinsburg MN $233,408.35 $57,090.60 $290,498.96
and whereas, it has been determined the at the Alternate Bid will be deleted from the project and bid will be
awarded on the Base Bid only;
and whereas, it appears that Knife River Corporation of Sauk Rapids MN is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
The mayor and city administrator are hereby authorized and directed to enter into a contract with
Knife River Corporation of Sauk Rapids MN in the amount of $232,585.57 in the name of the City of
Hutchinson, for the improvement contained herein, according to the plans and specifications therefor
approved by the City Council and on file in the office of the City Engineer.
2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made
with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed, and the deposit of the successful bidder shall be retained until
satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 24th day of June 2014.
Mayor: Steven W Cook
City Administrator: Marc A Sebora
CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320 - 234 -4209
BID TABULATION - CITY OF HUTCHINSON LETTING NO. 9 /PROJECT NO. 14 -09
SOUTH GRADE ROAD TRAIL & PARKING LOT SURFACING
BID OPENING: 06/17/2014 AT 11:00 AM ENGINEER'S ESTIMATE $230,000.00 COMPLETION DATE: 09/30/2014
Z
w
w
ITEM DESCRIPTION
z
z
Q
Ci
ENGINEER'S ESTIMATE
Knife River Corporation
Joan Porter
4787 Shadow Wood Dr NE
Sauk Rapids MN 56379
320 - 258 -2943
Fax 320 - 258 -2940
krcmn.sub uotes kniferiver
Duininck Inc
408 6th St
P O Box 208
Prinsburg MN 56281
320 - 978011
Fax 320 -978 -4978
estimator duininck.com
BID PRICE I BID TOTAL
BID PRICE I BID TOTAL
BID PRICE I BID TOTAL
$228,200.65
$298,406.00
$290,498.95
CC Action on 06/24/2014 - The Alternate Bid is deleted from this project and award is approved on the Base Bid only.
BASE BID
1
2101.507
GRUBBING
TREE
1.0
$350.00
$350.00
$145.00
$145.00
$145.00
$145.00
2
2104.501
REMOVE CURB & GUTTER
LF
85.0
$8.00
$680.00
$3.55
$301.75
$3.55
$301.75
3
2104.501
REMOVE PIPE CULVERTS
LF
37.0
$12.00
$444.00
$7.00
$259.00
$7.00
$259.00
4
2104.501
REMOVE SEWER PIPE (STORM)
LF
14.0
$8.00
$112.00
$14.00
$196.00
$14.00
$196.00
5
2104.503
REMOVE CONCRETE SIDEWALK
SF
1170.0
$2.50
$2,925.00
$1.30
$1,521.00
$1.30
$1,521.00
6
2104.521
SALVAGE SPRINKLER SYSTEM
LF
20.0
$8.00
$160.00
$50.00
$1,000.00
$94.55
$1,891.00
7
2104.523
SALVAGE SIGN
EA
2.0
$35.00
$70.00
$25.00
$50.00
$25.00
$50.00
8
2105.501
COMMON EXCAVATION (EV) (P)
CY
642.0
$14.00
$8,988.00
$19.00
$12,198.00
$19.00
$12,198.00
9
2105.541
SUBGRADE CORRECTION (CLASS 5 AGGREGATE BASE) (EV)
CY
34.0
$21.00
$714.00
$22.00
$748.00
$22.00
$748.00
10
2105.604
GEOTEXTILE FABRIC TYPE 5
SY
2050.0
$2.35
$4,817.50
$2.00
$4,100.00
$2.00
$4,100.00
11
2112.604
SUBGRADE / BASE PREPARATION
SY
2050.0
$2.85
$5,842.50
$1.85
$3,792.50
$1.85
$3,792.50
12
2211.503
AGGREGATE BASE CLASS 5 (CV) (P)
CY
470.0
$28.50
$13,395.00
$63.00
$29,610.00
$32.20
$15,134.00
13
2232.501
MILL BITUMINOUS SURFACE (1'/ ")
SY
168.0
$5.00
$840.00
$40.00
$6,720.00
$7.05
$1,184.40
14
2357.502
BITUMINOUS MATERIAL FOR TACK COAT
GA
230.0
$3.85
$885.50
$2.75
$632.50
$4.15
$954.50
15
2360.503
TYPE SPWEA240B WEARING COURSE MIXTURE -1 '/"
SY
3970.0
$7.25
$28,782.50
$12.50
$49,625.00
$14.90
$59,153.00
16
2360.503
TYPE SPWEB230B WEARING COURSE MIXTURE- 3"
SY
1707.0
$17.00
$29,019.00
$17.00
$29,019.00
$25.00
$42,675.00
17
2501.515
12" RC PIPE APRON
EA
3.0
$685.00
$2,055.00
$840.00
$2,520.00
$840.00
$2,520.00
18
2503.541
12" RC PIPE STORM SEWER DESIGN 3006 CL V
LF
86.0
$36.00
$3,096.00
$58.00
$4,988.00
$58.00
$4,988.00
19
2503.602
CONNECT TO EXISTING STORM SEWER STRUCTURE
EA
1.0
$725.00
$725.00
$988.00
$988.00
$990.00
$990.00
20
2504.602
ADJUST GATE VALVE BOX
EA
2.0
$350.00
$700.00
$350.00
$700.00
$350.00
$700.00
21
2504.603
INSTALL SPRINKLER SYSTEM
LF
20.0
$15.00
$300.00
$50.00
$1,000.00
$41.19
$823.80
22
2506.502
CONSTRUCT DRAINAGE STRUCTURE DES 48 -4020
EA
2.0
$2,200.00
$4,400.00
$2,700.00
$5,400.00
$2,700.00
$5,400.00
23
2506.522
ADJUST FRAME AND RING CASTING MANHOLE
EA
2.0
$650.00
$1,300.00
$745.00
$1,490.00
$745.00
$1,490.00
24
2521.501
4" CONCRETE WALK
SF
864.0
$5.25
$4,536.00
$6.92
$5,978.88
$5.00
$4,320.00
25
2521.501
6" CONCRETE WALK
SF
1303.0
$5.85
$7,622.55
$9.03
$11,766.09
$6.80
$8,860.40
26
2531.501
CONCRETE CURB & GUTTER DESIGN B618
LF
42.0
$21.00
$882.00
$26.40
$1,108.80
$26.40
$1,108.80
27
2531.501
CONCRETE CURB & GUTTER DESIGN S
LF
43.0
$21.00
$903.00
$26.40
$1,135.20
$26.40
$1,135.20
28
2531.618
TRUNCATED DOMES
SF
200.0
$45.00
$9,000.00
$40.00
$8,000.00
$40.00
$8,000.00
29
2564.602
INSTALL SIGN
EA
2.0
$135.00
$270.00
$125.00
$250.00
$125.00
$250.00
30
2564.531
SIGN PANELS -TYPE C
SF
25.5
$45.00
$1,147.50
$25.50
$650.25
$40.00
$1,020.00
31
2565.616
PEDESTRIAN CROSSWALK FLASHER SYSTEM
SYS
1.0
$45,500.00
$45,500.00
$41,200.00
$41,200.00
$41,200.00
$41,200.00
32
2573.502
SILT FENCE, TYPE MACHINE SLICED
LF
760.0
$2.25
$1,710.00
$1.65
$1,254.00
$1.65
$1,254.00
33
2573.530
INLET PROTECTION
EA
5.0
$85.00
$425.00
$75.00
$375.00
$75.00
$375.00
34
2573.540
FILTER LOG, TYPE STRAW BIOLOG
LF
50.0
$4.85
$242.50
$3.00
$150.00
$3.00
$150.00
35
2575.501
SEEDING, HYDROSEED
AC
0.4
$2,800.00
$1,120.00
$3,200.00
$1,280.00
$3,200.00
$1,280.00
36
2582.618
CROSSWALK MARKING -EPDXY
SF
180.0
$14.50
$2,610.00
$13.52
$2,433.60
$18.00
$3,240.00
TOTAL BASE BID - LETTING NO. 9 /PROJECT 14 -09
16241.9
$186,569.55
$232,585.57
$233,408.35
ALTERNATE BID
1
12105.501
ICOMMON EXCAVATION (EV) (P)
I CY
1 333.0
$14.00
$4,662.00
$19.001
$6,327.001
$19.001
$6,327.00
2
1 2105.541
ISUBGRADE CORRECTION (CLASS 5 AGGREGATE BASE) (EV)
I CY
1 10.0
1 $21.001
$210.001
$22.001
$220.001
$22.001
$220.00
3
1 2105.604
IGEOTEXTILE FABRIC TYPE 5
1 SY
1 520.0
1 $2.351
$1,222.001
$2.001
$1,040.001
$2.001
$1,040.00
Pagel of 2
CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320 - 234 -4209
BID TABULATION - CITY OF HUTCHINSON LETTING NO. 9 /PROJECT NO. 14 -09
SOUTH GRADE ROAD TRAIL & PARKING LOT SURFACING
BID OPENING: 06/17/2014 AT 11:00 AM ENGINEER'S ESTIMATE $230,000.00 COMPLETION DATE: 09/30/2014
Z
w
w
ITEM DESCRIPTION
z
z
Q
a
a
ENGINEER'S ESTIMATE
Knife River Corporation
Joan Porter
4787 Shadow Wood Dr NE
Sauk Rapids MN 56379
320 - 258 -2943
Fax 320 - 258 -2940
krcmn.sub uotes kniferiver
Duininck Inc
408 6th St
P O Box 208
Prinsburg MN 56281
320 - 978011
Fax 320 -978 -4978
estimator duininck.com
BID PRICE I BID TOTAL
BID PRICE I BID TOTAL
BID PRICE I BID TOTAL
$228,200.65
$298,406.00
$290,498.95
4
2113.604
SUBGRADE / BASE PREPARATION
SY
520.0
$2.85
$1,482.00
$1.85
$962.00
$1.85
$962.00
5
2211.503
AGGREGATE BASE CLASS 5 (CV) (P)
CY
175.0
$28.50
$4,987.50
$64.00
$11,200.00
$32.20
$5,635.00
6
2357.502
BITUMINOUS MATERIAL FOR TACK COAT
GA
26.0
$3.85
$100.10
$2.75
$71.50
$4.15
$107.90
7
2360.503
TYPE SPWEA240B WEARING COURSE MIXTURE -1 '/"
SY
428.0
$7.25
$3,103.00
$17.00
$7,276.00
$14.90
$6,377.20
8
2360.503
TYPE SPNWB230B NON - WEARING COURSE MIXTURE -2"
SY
428.0
$8.75
$3,745.00
$18.25
$7,811.00
$25.00
$10,700.00
9
2503.541
12" RC PIPE STORM SEWER DESIGN 3006 CL V
LF
25.0
$36.00
$900.00
$58.00
$1,450.00
$58.00
$1,450.00
10
2503.602
CONNECT TO EXISTING STORM SEWER
EA
1.0
$650.001
$650.00
$988.00
$988.00
$990.00
$990.00
11
2506.501
EXCESS MANHOLE DEPTH, STORM
LF
2.4
$75.001
$180.00
$155.00
$372.00
$155.00
$372.00
12
2506.502
CATCH BASIN TYPE A
EA
1.0
$1,585.00
$1,585.00
$2,235.00
$2,235.00
$2,250.00
$2,250.00
13
2506.502
CONSTRUCT DRAINAGE STRUCTURE DES 48 -4020
EA
1.0
$2,200.00
$2,200.00
$2,825.00
$2,825.00
$2,850.00
$2,850.00
14
2506.602
RECONSTRUCT DRAINAGE STRUCTURE
EA
1.0
$625.00
$625.00
$799.00
$799.00
$800.00
$800.00
15
2506.602
RECONSTRUCT DRAINAGE STRUCTURE
EA
1.0
$485.00
$485.00
$799.00
$799.00
$800.00
$800.00
16
2521.501
4" CONCRETE WALK
SF
80.0
$5.25
$420.00
$6.00
$480.00
$6.00
$480.00
17
2531.501
CONCRETE CURB & GUTTER DESIGN B618
LF
265.0
$21.00
$5,565.00
$24.65
$6,532.25
$24.70
$6,545.50
18
2557.603
IWOOD FENCE
LF
55.0
$40.00
$2,200.00
$106.00
$5,830.00
$20.00
$1,100.00
19
2564.531
SIGN PANELS - TYPE C
SF
1.5
$45.00
$67.50
$100.00
$150.00
$100.00
$150.00
20
2571.501
CONIFEROUS TREE 5' HT B &B
TREE
7.0
$425.00
$2,975.00
$360.00
$2,520.00
$360.00
$2,520.00
21
2571.502
DECIDUOUS TREE 2" CAL B &B
TREE
5.0
$425.00
$2,125.00
$585.00
$2,925.00
$585.00
$2,925.00
22
2573.502
SILT FENCE, TYPE MACHINE SLICED
LF
60.0
$2.25
$135.00
$1.65
$99.00
$1.65
$99.00
23
2573.530
INLET PROTECTION
EA
1.0
$85.00
$85.00
$75.00
$75.00
$75.00
$75.00
24
2573.540
FILTER LOG, TYPE STRAW BIOLOG
LF
125.0
$4.85
$606.25
$3.00
$375.00
$3.00
$375.00
25
2575.501
SEEDING, HYDROSEED
AC
0.1
$3,500.00
$350.00
$3,200.00
$320.00
$3,200.00
$320.00
26
2582.502
PAVEMENT MESSAGE (HANDICAPPED SYMBOL) WHITE -PAINT
EA
1.0
$125.00
$125.00
$85.48
$85.48
$145.00
$145.00
27
2582.502
4" SOLID LINE WHITE -PAINT
LF
295.0
$2.85
$840.75
$6.96
$2,053.20
$5.00
$1,475.00
TOTAL ALTERNATE BID - LETTING NO. 9 /PROJECT 14 -09
1
13368.0
$41,631.10
$65,820.43
$57,090.60
TOTAL LETTING NO. 9 /PROJECT NO. 14 -09
$228,200.65
$298,406.00
$290,498.95
Paget of 2
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Discussion of Ordinance Pertaining to Brewers
Department: Administration
LICENSE SECTION
Meeting Date: 6/24/2014
Application Complete N/A
Contact: Marc Sebora
Agenda Item Type:
Presenter: Marc Sebora
Reviewed by Staff ✓❑
New Business
Time Requested (Minutes): 15
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OF AGENDA ITEM:
Over the last year or so, the topic of amending the City's liquor code has been brought up, specifically to allow brew
pubs and taprooms, among other things. At the last Council meeting, it was mentioned that a party has shown
interest in establishing a brewery and taproom, therefore the Council directed me to prepare a draft ordinance related
to this topic.
For discussion purposes only, attached is a rough draft of an ordinance that regulates breweries, taprooms and brew
pubs. In putting the ordinance together, I gathered information from the cities of Marshall, Brooklyn Center and
Walker, each of whom have a brewery or brew pub located in their city. I have also included information in the draft
ordinance that is required by state law.
Again, this draft ordinance is just a starting point for the Council to discuss what types of establishments they would
like to see included in the ordinance, along with their regulations. One item that may need to be considered down the
road are zoning requirements, if any. Again, when I gathered information from Marshall, Brooklyn Center and Walker,
each of them allow their breweries in their industrial districts, and Marshall requires a conditional use permit.
Depending on the final draft of this ordinance, other sections of the liquor code may need to be amended as well.
Finally, one thing that was mentioned at the last Council meeting was a "brew on premises" store where people go to
a central location /business to brew their own beer for their own consumption. A license for this is not required under
state law, therefore it is not included in this draft ordinance.
BOARD ACTION REQUESTED:
Review rough draft of ordinance pertaining to taprooms and brew pubs and provide feedback to staff.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
All establishments must have a manufacturers permit
to brew their own beer
Brewer License
(issued to Micro, Small or Large Brewers — based on
number of barrels produced annually)
Taproom License
Allows for sale of the brewers own beer for
consumption at the brewery location.
Brewer Off -Sale License (Growlers)
May sell product brewed by the brewer for
consumption off - premise.
V
Brew Pub License
(issued to restaurants with on -sale intoxicating
license)
Brew Pub On -Sale
Brews own beer for consumption on the licensed
premise only.
Brewpub Off -Sale License (Growlers)
May sell product brewed by the brewer for
consumption off - premise.
§112.200 Licenses related to Brewers.
§ 112.201 Taproom License
(A) Definition. A brewer taproom license shall mean a license authorizing the on -sale of malt
liquor by a brewer for consumption on the premises of or adjacent to one brewer location
owned by the brewer.
(B) Brewer taproom licenses may be issued by the Council to the holder of a brewer's
license under Minn. Stat. § 340A.301, subd. 6(c), (i), or (j).
(C) Sunday brewer taproom licenses may be issued to the holder of a brewer's license for
the hours of 10:00 a.m. on Sundays and 12:00 a.m. on Mondays unless prohibited by law.
(D) The city shall impose a licensing fee on a brewer holding a brewer taproom license and
Sunday brewer taproom license, subject to limitations applicable to license fees set by the
city.
(E) The city shall, within ten days of the issuance of a brewer taproom license, inform the
commissioner of the licensee's name and address and trade name, and the effective date
and expiration date of the license. The city shall also inform the commissioner of a license
transfer, cancellation, suspension or revocation during the license period.
(F) A brewer may only have one brewer taproom license and may not have an ownership
interest in a brewery licensed under Minn. Stat. § 340A.301, subd. 6(d).
(G) A brewer taproom license may not be issued to a brewer if the brewer seeking the
license, or any person having an economic interest in the brewer seeking the license or
exercising control over the brewer seeking the license, is a brewer that brews more than
250,000 barrels of malt liquor annually or a winery that produces more than 250,000 gallons
of wine annually.
§ 112.202 Small Brewer Off -Sale License
(A) Definition. A small brewer license (as defined in Minn. Stat. § 340A.301, subd. 6(d) shall
mean a license authorizing the off -sale of malt liquor on the premises of or adjacent to a licensed
brewer where it has been produced and packaged by the brewer.
(B) Small brewer licenses may be issued to the holder of a brewer taproom license (as
defined in Minn. Stat. § 340A.301, subd. 6(b) if all of the legal provisions required in Minn.
Stat. § 340A.301, subd. 6(d) are met.
(C) The malt liquor shall be packed in 64 -ounce containers commonly known as "growlers"
or in 750 - milliliter bottles in conformity with Minnesota Statute § 340A.301, subd.6d(a).
(D) A brewer taproom license may not be issued to a brewer if the brewer seeking the
license, or any person having an economic interest in the brewer seeking the license or
exercising control over the brewer seeking the license, is a brewer that brews more than
20,000 barrels of malt liquor annually or a winery that produces more than 250,000 gallons of
wine annually.
(E) Hours and days of malt liquor sales under this license by the brewer cannot exceed those
days and hours of sale of the exclusive municipal liquor store
(F) The license issued by the city must be approved by the commissioner of public safety.
§112.203 Brew Pub On -Sale License
(A) Definition. A brew pub on sale license as defined in Minnesota Statute § 340A .301
subdivision 7(b) shall mean a license authorizing the on -sale of intoxicating liquor or
3.2% malt liquor for a restaurant operated on or adjacent to a licensed brewer's
premises.
(B) An applicant for the brew pub on -sale license must meet all other requirements imposed
by the city for the issuance of an on -sale intoxicating liquor license.
§112.204 Brew Pub Off -Sale License
(A) Definition. A brew pub off sale license as defined in Minnesota statute 340A.301
subdivision 7 (b) shall mean a license authorizing the off sale of malt liquor produced and
packaged on the licensed premises to a restaurant holding an on sale intoxicating liquor
license issued by both the City.
(B) An applicant for the brew pub off sale license must meet all of the requirements imposed
by the city for the issuance of an on — sale intoxicating liquor license.
(C) The malt liquor shall be packed in 64 -ounce containers commonly known as "growlers"
or in 750 - milliliter bottles in conformity with Minnesota Statute § 340A.301, subd.7(b).
(D) Hours and days of malt liquor sales under this license by the brewer cannot exceed
those days and hours of sale of the exclusive municipal liquor store.
(E) The license issued by the city must be approved by the commissioner of public safety.
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Resolution No. 14300 - Establishing a Bicycle- Pedestrian Advisory Committee
Department: Administration
LICENSE SECTION
Meeting Date: 6/24/2014
Application Complete Yes
Contact: Marc A. Sebora
Agenda Item Type:
Presenter: Marc Sebora
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OF AGENDA ITEM:
As a follow -up to discussions held at the last Council meeting, as well as discussions surrounding the application the
City will be submitting to be designated as a Bicycle Friendly Community, attached is a Resolution formally
establishing a Bicycle- Pedestrian Advisory Committee. It is suggested that the committee be comprised of six
members and serve in an advisory capacity to both the City Council and the Parks, Recreation and Community
Education Board. Appointments to the committee will be made at a future City Council meeting.
BOARD ACTION REQUESTED:
Approve Resolution No. 14300
Fiscal Impact: $ 0.00 Funding Source: 0
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Resolution No. 14300
A Resolution Establishing a Bicycle- Pedestrian Advisory Committee
NOW, THEREFORE, BE IT RESOLVED, that a Bicycle- Pedestrian Advisory
Committee is hereby established. The purpose and composition of the committee is as follows:
The Hutchinson Bicycle - Pedestrian Advisory Committee (BPAC) serves as an advisory
committee to the City Council and the Park, Recreation and Community Education Board. The
BPAC provides advice on issues related to bicycling and pedestrian needs in Hutchinson,
advocates for pedestrian and bicycling infrastructure improvements, encourages and helps with
safety and education programming, and promotes walking and bicycling for
recreation and transportation in the city.
The committee shall be comprised of six members, one of which may be a non - resident of the
city. Members will serve staggered three year terms. One city council member may serve on the
committee and would be appointed on an annual basis by the Mayor, with city council approval.
The board may adopt their own by -laws, subject to final approval by the Hutchinson City
Council.
The City bicycle coordinator will serve as an ex- officio member. Other city staff may attend as
necessary depending on the topics being discussed.
Adopted by the City Council this 24th day of June, 2014.
ATTEST:
Steven W. Cook, Mayor Marc A. Sebora, City Administrator
Resolution No. 14300
A Resolution Establishing a Bicycle- Pedestrian Advisory Committee
NOW, THEREFORE, BE IT RESOLVED, that a Bicycle- Pedestrian Advisory
Committee is hereby established. The purpose and composition of the committee is as follows:
The Hutchinson Bicycle - Pedestrian Advisory Committee (BPAC) serves as an advisory
committee to the City Council and the Park, Recreation and Community Education Board. The
BPAC provides advice on issues related to bicycling and pedestrian needs in Hutchinson,
advocates for pedestrian and bicycling infrastructure improvements, and promotes recreational
walking and bicycling in the city.
The committee shall be comprised of six members, one of which may be a non - resident of the
city. Members will serve staggered three year terms. One city council member may serve on the
committee and would be appointed on an annual basis by the Mayor, with city council approval.
The board may adopt their own by -laws, subject to final approval by the Hutchinson City
Council.
The City bicycle coordinator will serve as an ex- officio member. Other city staff may attend as
necessary depending on the topics being discussed.
Adopted by the City Council this 24th day of June, 2014.
ATTEST:
Steven W. Cook, Mayor Marc A. Sebora, City Administrator
Summary Income Statement
General Fund
May 31, 2014
TOTAL REVENUES 462,357.98 1,520,291.51 10,990,460.00 (9,470,168.49) 13.8% 1,528,404.03 10,495,938.00 14.6%
EXPENDITURES:
Wages & Benefits
Month of
YTD Actual
7,316,969.00
2014 Budget
35.1%
YTD Actual
6,778,616.00
39.3%
Supplies
May 2014
May 2014
2014 Budget
Balance
% Used
May 2013
2013 Budget
% Used
REVENUES:
293,273.01
932,382.40
2,262,536.00
1,330,153.60
41.2%
891,837.45
2,393,441.00
37.3%
Taxes
-
136.39
4,491,446.00
(4,491,309.61)
0.0%
10,520.76
4,491,446.00
0.2%
Other Taxes
5,880.75
48,273.04
245,000.00
(196,726.96)
19.7%
46,365.88
140,000.00
33.1%
Licenses & Permits
27,269.92
102,192.78
240,000.00
(137,807.22)
42.6%
100,039.66
222,775.00
44.9%
Intergovernmental Revenue
6,724.29
36,852.87
1,094,270.00
(1,057,417.13)
3.4%
57,748.42
1,099,265.00
5.3%
Charges for Services
214,447.74
714,674.58
2,045,923.00
(1,331,248.42)
34.9%
713,414.55
2,056,731.00
34.7%
Fines & Forfeitures
4,902.66
25,345.54
50,000.00
(24,654.46)
50.7%
27,723.52
45,000.00
61.6%
Miscellaneous Revenues
54,480.62
182,333.31
646,500.00
(464,166.69)
28.2%
137,425.20
325,625.00
42.2%
Transfers -In
148,652.00
410,483.00
2,177,321.00
(1,766,838.00)
18.9%
435,166.04
2,108,846.00
20.6%
Capital Contributions
-
-
0.0%
-
6,250.00
0.0%
TOTAL REVENUES 462,357.98 1,520,291.51 10,990,460.00 (9,470,168.49) 13.8% 1,528,404.03 10,495,938.00 14.6%
EXPENDITURES:
Wages & Benefits
509,010.77
2,569,202.46
7,316,969.00
4,747,766.54
35.1%
2,664,157.51
6,778,616.00
39.3%
Supplies
61,639.59
318,598.78
781,887.00
463,288.22
40.7%
280,027.82
783,840.00
35.7%
Services & Charges
293,273.01
932,382.40
2,262,536.00
1,330,153.60
41.2%
891,837.45
2,393,441.00
37.3%
Miscellaneous Expenses
14,302.09
116,921.74
533,068.00
416,146.26
21.9%
130,279.45
446,805.00
29.2%
Transfers -Out
-
47,015.00
96,000.00
48,985.00
49.0%
46,618.00
93,236.00
50.0%
Capital Outlay
1,075.00
1,519.60
-
(1,519.60)
100.0%
6,960.20
-
100.0%
TOTAL EXPENDITURES
879,300.46
3,985,639.98
10,990,460.00
7,004,820.02
36.3%
4,019,880.43
10,495,938.00
38.3%
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
(416,942.48)
(2,465,348.47)
-
(2,465,348.47)
(2,491,476.40)
General Fund Expenditures by Department
Department Month of YTD Actual 2014 Budget YTD Actual
May 2014 May 2014 2014 Budget Balance % Used May 2013 2013 Budget % Used
Mayor & City Council
4,238.87
23,245.04
48,823.00
25,577.96
47.6%
15,813.03
52,016.00
30.4%
City Administrator
32,375.93
170,658.62
412,884.00
242,225.38
41.3%
163,834.75
387,401.00
42.3%
Elections
111.53
749.56
15,962.00
15,212.44
4.7%
601.68
10,000.00
6.0%
Finance Department
37,699.88
111,218.64
340,329.00
229,110.36
32.7%
155,172.04
371,863.00
41.7%
Motor Vehicle
23,109.70
111,434.91
288,345.00
176,910.09
38.6%
129,127.54
275,413.00
46.9%
Assessing
-
-
60,963.00
60,963.00
0.0%
-
61,911.00
0.0%
Legal
16,744.15
83,961.23
256,142.00
172,180.77
32.8%
92,903.88
252,067.00
36.9%
Planning
9,886.90
40,797.78
167,399.00
126,601.22
24.4%
59,676.22
123,210.00
48.4%
Information Services
39,721.71
168,615.89
462,007.00
293,391.11
36.5%
223,945.71
499,332.00
44.8%
City Hall Building
6,515.09
39,000.00
83,494.00
44,494.00
46.7%
40,843.97
121,096.00
33.7%
Police Department
238,584.45
1,198,186.91
3,197,339.00
1,999,152.09
37.5%
1,173,959.19
2,889,291.00
40.6%
Emergency Management
100.70
1,615.80
14,839.00
13,223.20
10.9%
11,465.18
13,000.00
88.2%
Safety Committee
-
7,937.32
13,276.00
5,338.68
59.8%
7,970.49
13,450.00
59.3%
Fire Department
22,244.17
109,433.46
315,762.00
206,328.54
34.7%
134,704.53
309,187.00
43.6%
Protective Inspections
14,200.39
71,516.90
178,407.00
106,890.10
40.1%
76,713.90
208,350.00
36.8%
Engineering
28,988.99
157,629.01
468,720.00
311,090.99
33.6%
211,806.93
465,756.00
45.5%
Streets &Alleys
155,608.36
600,851.15
1,374,733.00
773,881.85
43.7%
455,484.69
1,369,738.00
33.3%
Park/Recreation Administration
23,363.42
93,023.56
218,929.00
125,905.44
42.5%
91,463.57
213,127.00
42.9%
Recreation
22,567.21
86,008.05
218,072.00
132,063.95
39.4%
99,439.12
217,610.00
45.7%
Senior Citizen Center
3,941.76
28,146.47
68,620.00
40,473.53
41.0%
32,202.20
69,749.00
46.2%
Civic Arena
13,415.04
148,251.72
352,492.00
204,240.28
42.1%
166,259.26
331,469.00
50.2%
Park Department
80,954.57
268,472.23
794,003.00
525,530.77
33.8%
281,794.98
757,260.00
37.2%
Recreation Building & Pool
7,625.49
55,793.52
190,756.00
134,962.48
29.2%
54,868.81
185,885.00
29.5%
Events Center
17,899.15
87,734.18
251,675.00
163,940.82
34.9%
85,769.36
213,650.00
40.1%
Evergreen Building
796.37
4,494.99
17,393.00
12,898.01
25.8%
8,266.07
11,880.00
69.6%
Library
41,638.68
91,527.75
190,606.00
99,078.25
48.0%
53,485.53
190,937.00
28.0%
Cemetery
8,020.79
32,525.58
107,072.00
74,546.42
30.4%
29,578.23
109,104.00
27.1%
Airport
4,631.89
33,595.87
99,776.00
66,180.13
33.7%
31,570.60
99,700.00
31.7%
Revenue Department
-
-
-
-
0.0%
-
-
0.0%
Unallocated General Expense
24,315.27
159,213.84
781,642.00
622,428.16
20.4%
131,158.97
672,486.00
19.5%
TOTAL EXPENDITURES
879 300.46
3,985,639.98
10 990 460.00
7,004,820.02
36.3%
4,019,880.43
10 495 938.00
38.3%
Summary Income Statement
Liquor Fund
May 31, 2014
Month of YTD Actual 2014 Budget YTD Actual
May 2014 May 2014 2014 Budget Balance % Used May 2013 2013 Budget % Used
REVENUES:
Sales
- Liquor
164,282.59
710,598.79
1,811,000.00
(1,100,401.21)
39.2%
661,459.48
1,803,150.00
36.7%
Sales
- Wine
72,552.84
334,061.45
951,000.00
(616,938.55)
35.1%
334,867.51
898,430.00
37.3%
Sales
- Beer
277,014.60
998,910.74
2,631,000.00
(1,632,089.26)
38.0%
928,393.46
2,709,500.00
34.3%
Sales
- Other
2,685.90
9,521.44
2,000.00
7,521.44
476.1%
5,470.19
14,470.00
37.8%
Other Revenues
611.57
1,570.09
3,000.00
(1,429.91)
52.3%
2,536.48
3,000.00
84.5%
TOTAL REVENUES 517,147.50 2,054,662.51 5,398,000.00 (3,343,337.49) 38.1% 1,932,727.12 5,428,550.00 35.6%
Gross Margin %
26.5%
25.4%
25.0%
24.8%
24.1%
EXPENDITURES:
Cost of Sales
379,887.73
1,530,779.52
4,045,650.00
2,514,870.48
37.8%
1,450,798.65
4,115,697.00
35.3%
Wages & Benefits
40,260.04
206,437.09
502,400.00
295,962.91
41.1%
195,652.22
488,190.00
40.1%
Supplies
1,182.87
8,373.04
15,600.00
7,226.96
53.7%
8,622.64
16,600.00
51.9%
Services & Charges
14,097.29
62,282.18
186,264.00
123,981.82
33.4%
82,795.69
196,750.00
42.1%
Miscellaneous Expenses
-
257.00
5,000.00
4,743.00
5.1%
1,144.41
3,500.00
32.7%
Depreciation Expense
-
73,600.00
73,600.00
0.0%
-
70,940.00
0.0%
Capital Outlay
19,523.00
27,000.00
7,477.00
72.3%
14,098.05
31,000.00
45.5%
Debt Service
-
128,385.00
128,385.00
0.0%
-
128,295.00
0.0%
Transfers -Out
-
450,000.00
450,000.00
0.0%
435,000.00
0.0%
TOTAL EXPENDITURES
435,427.93
1,827,651.83
5,433,899.00
3,606,247.17
33.6%
1,753,111.66
5,485,972.00
32.0%
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
81,719.57
227,010.68
(35,899.00)
262,909.68
179,615.46
(57,422.00)
Comments
REVENUES:
Sales Revenue:
May sales increased 12.6% over last
year, making two consecutive months of double -digit sales increases.
Liquor and beer sales are
each up 7.5% YTD while wine sales remaining flat. Wine has seen a nice rebound in April and May after a
down month of March
where sales dropped
over 20% from
the prior March.
Year to Date Sales
Monthly Sales
2014
2013
Change
2014
2013
Change
Liquor
710,599
661,459
7.4%
164,283
147,280
11.5%
Wine
334,061
334,868
-0.2%
72,553
69,695
4.1%
Beer
998,911
928,393
7.6%
277,015
241,416
14.7%
Other
9,521
5,470
74.1%
2,686
476
463.7%
Total Sales
2,053,092
1,930,191
6.4%
516,536
458,867
12.6%
YTD Customer Count
86,306
82,940
4.1%
20,920
18,860
10.9%
Average Sale per Customer
$23.79
$23.27
2.2%
$24.69
$24.33
1.5%
Summary Income Statement
Water Fund
May 31, 2014
Month of YTD Actual 2014 Budget YTD Actual
May 2014 May 2014 2014 Budget Balance % Used May 2013 2013 Budget % Used
REVENUES:
Local Sales Tax
52,327.20
162,076.26
650,000.00
(487,923.74)
24.9%
129,248.47
420,000.00
30.8%
Water Sales
189,290.89
894,730.55
2,381,500.00
(1,486,769.45)
37.6%
856,511.23
2,347,500.00
36.5%
Intergovernmental Revenue
-
-
-
258,630.94
0.0%
-
-
0.0%
Charges for Services
836.38
35,507.89
42,500.00
(6,992.11)
83.5%
41,516.85
41,000.00
101.3%
Investment Earnings
-
-
20,000.00
(20,000.00)
0.0%
(5,921.68)
20,000.00
- 29.6%
Reimbursements
315.00
915.00
64,192.00
(63,277.00)
1.4%
1,510.60
64,148.00
2.4%
Other Financing Sources
-
-
-
1,032,125.80
0.0%
-
-
0.0%
Fund Balance
-
-
43,145.00
43,145.00
0.0%
-
43,145.00
0.0%
TOTAL REVENUES 242,769.47 1,093,229.70 3,158,192.00 (2,064,962.30) 34.6% 1,022,865.47 2,892,648.00 35.4%
EXPENDITURES:
Wages & Benefits
32,082.76
148,022.58
458,104.00
310,081.42
32.3%
176,972.03
465,623.00
38.0%
Supplies
10,419.27
33,671.66
124,250.00
90,578.34
27.1%
37,758.17
128,825.00
29.3%
Services & Charges
32,331.08
150,987.06
409,618.00
258,630.94
36.9%
194,266.12
440,470.00
44.1%
Miscellaneous Expenses
440.60
8,607.49
22,000.00
13,392.51
39.1%
7,905.46
15,850.00
49.9%
Depreciation Expense
-
-
1,105,500.00
1,105,500.00
0.0%
-
1,057,860.00
0.0%
Capital Outlay
-
250,000.00
250,000.00
0.0%
313,090.31
250,000.00
125.2%
Debt Service
197,790.20
1,229,916.00
1,032,125.80
16.1%
189,910.34
1,218,848.00
15.6%
Transfers -Out
-
-
43,145.00
43,145.00
0.0%
-
43,145.00
0.0%
TOTAL EXPENDITURES
75,273.71
539,078.99
3,642,533.00
3,103,454.01
14.8%
919,902.43
3,620,621.00
25.4%
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
167,495.76
554,150.71
(484,341.00)
1,038,491.71
102,963.04
(727,973.00)
Summary Income Statement
Sewer Fund
May 31, 2014
TOTAL REVENUES 335,490.88 1,542,426.09 3,880,192.00 (2,337,765.91) 39.8% 1,631,242.94 3,868,148.00 42.2%
EXPENDITURES:
Month of
YTD Actual
2014 Budget
YTD Actual
May 2014
May 2014
2014 Budget
Balance
% Used
May 2013
2013 Budget
% Used
REVENUES:
34.9%
Supplies
27,019.51
88,567.05
249,810.00
161,242.95
35.5%
Local Sales Tax
52,672.80
162,421.86
650,000.00
(487,578.14)
25.0%
178,485.98
580,000.00
30.8%
Sewer Sales
278,498.55
1,355,591.16
3,132,000.00
(1,776,408.84)
43.3%
1,444,587.30
3,190,000.00
45.3%
Permits
-
6,700.00
7,000.00
(300.00)
95.7%
6,800.00
7,000.00
97.1%
Charges for Services
1,687.23
4,220.48
7,000.00
(2,779.52)
60.3%
-
7,000.00
0.0%
Investment Earnings
-
-
20,000.00
(20,000.00)
0.0%
(8,528.86)
20,000.00
- 42.6%
Reimbursements
2,632.30
13,492.59
64,192.00
(50,699.41)
21.0%
9,898.52
64,148.00
15.4%
Other Financing Sources
-
-
-
0.0%
0.0%
-
-
0.0%
Fund Balance
138,396.96
1,034,129.46
5,200,570.00
4,166,440.54
0.0%
1,071,800.44
0.0%
TOTAL REVENUES 335,490.88 1,542,426.09 3,880,192.00 (2,337,765.91) 39.8% 1,631,242.94 3,868,148.00 42.2%
EXPENDITURES:
Wages & Benefits
48,207.41
226,357.17
608,184.00
381,826.83
37.2%
228,005.13
653,623.00
34.9%
Supplies
27,019.51
88,567.05
249,810.00
161,242.95
35.5%
82,385.01
254,700.00
32.3%
Services & Charges
62,446.59
257,676.66
743,765.00
486,088.34
34.6%
317,702.25
837,960.00
37.9%
Miscellaneous Expenses
723.45
18,557.21
26,100.00
7,542.79
71.1%
14,885.67
27,000.00
55.1%
Depreciation Expense
-
-
1,589,300.00
1,589,300.00
0.0%
-
1,647,960.00
0.0%
Capital Outlay
-
350,000.00
350,000.00
0.0%
-
350,000.00
0.0%
Debt Service
442,971.37
1,590,266.00
1,147,294.63
27.9%
428,822.38
1,528,394.00
28.1%
Transfers -Out
-
-
43,145.00
43,145.00
0.0%
-
43,145.00
0.0%
TOTAL EXPENDITURES
138,396.96
1,034,129.46
5,200,570.00
4,166,440.54
19.9%
1,071,800.44
5,342,782.00
20.1%
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
197,093.92
508,296.63
(1,320,378.00)
1,828,674.63
559,442.50
(1,474,634.00)
Comments
REVENUES:
Sewer Sales The YTD 2013 sales revenue included $128,214 related to the ethanol plant in Buffalo Lake. By comparing YTD 2014 revenue to YTD
2013 without the ethanol plant's activity, we are actually showing a 3% increase in sewer sales through May.
Summary Income Statement
Stormwater Fund
May 31, 2014
Month of
YTD Actual
2014 Budget
YTD Actual
May 2014
May 2014
2014 Budget
Balance
% Used
May 2013
2013 Budget
% Used
REVENUES:
Storm Water Sales
61,182.02
300,776.79
719,500.00
(418,723.21)
41.8%
277,058.38
664,350.00
41.7%
Licenses & Permits
370.00
405.00
-
405.00
100.0%
510.00
-
100.0%
Charges for Services
-
-
1,000.00
(1,000.00)
0.0%
-
1,000.00
0.0%
Investment Earnings
-
-
1,000.00
(1,000.00)
0.0%
(2,349.96)
1,000.00
- 235.0%
Reimbursements
31.21
481.21
250.00
231.21
192.5%
1,241.00
-
100.0%
Fund Balance
-
-
-
-
0.0%
-
-
0.0%
TOTAL REVENUES
61,583.23
301,663.00
721,750.00
(420,087.00)
41.8%
276,459.42
666,350.00
41.5%
EXPENDITURES:
Wages & Benefits
8,628.57
39,071.75
208,737.00
169,665.25
18.7%
43,951.62
211,877.00
20.7%
Supplies
3,337.75
5,961.59
33,150.00
27,188.41
18.0%
1,480.32
29,100.00
5.1%
Services & Charges
13,855.18
36,199.48
146,450.00
110,250.52
24.7%
23,200.01
144,300.00
16.1%
Miscellaneous Expenses
222.81
4,006.37
8,050.00
4,043.63
49.8%
3,248.89
2,200.00
147.7%
Depreciation Expense
-
-
111,200.00
111,200.00
0.0%
-
113,060.00
0.0%
Capital Outlay
-
128,000.00
128,000.00
0.0%
-
120,000.00
0.0%
Debt Service
130,539.30
193,932.00
63,392.70
67.3%
129,666.80
198,857.00
65.2%
Transfers -Out
-
-
-
-
0.0%
-
-
0.0%
TOTAL EXPENDITURES
26,044.31
215,778.49
829,519.00
613,740.51
26.0%
201,547.64
819,394.00
24.6%
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
35,538.92
85,884.51
(107,769.00)
193,653.51
74,911.78
(153,044.00)
Summary Income Statement
HATS Fund
May 31, 2014
Month of YTD Actual 2014 Budget YTD Actual
May 2014 May 2014 2014 Budget Balance % Used May 2013 2013 Budget % Used
REVENUES:
Intergovernmental
6,027.50 67,507.50 147,070.00
(79,562.50)
45.9%
62,508.35
136,396.00
45.8%
Charges for Services
31,561.34 253,284.42 535,000.00
(281,715.58)
47.3%
220,635.16
535,000.00
41.2%
Investment Earnings
- - 1,100.00
(1,100.00)
0.0%
(368.28)
1,000.00
- 36.8%
Reimbursements
- 2,500.00
(2,500.00)
0.0%
18,415.38
2,000.00
920.8%
Transfers -In
47,015.00 94,030.00
(47,015.00)
50.0%
46,618.00
93,236.00
50.0%
TOTAL REVENUES 37,588.84 367,806.92 779,700.00 (411,893.08) 47.2% 347,808.61 767,632.00 45.3%
EXPENDITURES:
Wages & Benefits
7,102.85
30,322.90
52,235.00
21,912.10
58.1%
28,388.09
52,665.00
53.9%
Supplies
28,473.87
233,631.43
536,825.00
303,193.57
43.5%
200,863.15
535,000.00
37.5%
Services & Charges
11,583.24
59,551.16
147,500.00
87,948.84
40.4%
76,462.45
150,080.00
50.9%
Miscellaneous Expenses
-
-
5,100.00
5,100.00
0.0%
35.00
5,077.00
0.7%
Depreciation Expense
-
-
0.0%
-
-
0.0%
Capital Outlay
37,960.00
37,960.00
0.0%
20,500.00
0.0%
Debt Service
-
-
0.0%
-
0.0%
Transfers -Out
-
-
-
-
0.0%
-
-
0.0%
TOTAL EXPENDITURES
47,159.96
323,505.49
779,620.00
456,114.51
41.5%
305,748.69
763,322.00
40.1%
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
(9,571.12)
44,301.43
80.00
44,221.43
42,059.92
4,310.00
Comments
REVENUES: Charges for Services This income category consists of the fuel revenue from various governmental entities and City departments.
EXPENSES: Supplies This expense category consists of the fuel purchased for use by various governmental entities and City departments.
Summary Income Statement
Compost Fund
May 31, 2014
Month of YTD Actual 2014 Budget YTD Actual
May 2014 May 2014 2014 Budget Balance % Used May 2013 2013 Budget % Used
REVENUES:
Sales- Bagged Product
719,123.90
1,745,813.57
2,288,300.00
(542,486.43)
76.3%
1,646,547.62
1,982,500.00
83.1%
Sales - Bulk Product
56,916.98
99,722.15
175,000.00
(75,277.85)
57.0%
56,782.68
200,000.00
28.4%
Sales - Other
37,027.67
92,756.98
45,550.00
47,206.98
203.6%
69,888.18
52,250.00
133.8%
Charges for Services
6,668.72
(293.08)
133,500.00
(133,793.08)
-0.2%
8,165.00
129,000.00
6.3%
Investment Earnings
-
-
5,000.00
(5,000.00)
0.0%
(2,355.81)
2,500.00
- 94.2%
Reimbursements
206.16
450.16
1,000.00
(549.84)
45.0%
486.00
1,000.00
48.6%
Other Revenues
-
-
-
10,605.27
0.0%
-
-
0.0%
TOTAL REVENUES 819,943.43 1,938,449.78 2,648,350.00 (709,900.22) 73.2% 1,779,513.67 2,367,250.00 75.2%
EXPENDITURES:
Cost of Sales
614,765.37
1,448,661.11
1,947,380.00
498,718.89
74.4%
1,365,110.57
1,467,050.00
93.1%
Inventory Cost Adjustment
(140,825.55)
(424,814.89)
(839,240.00)
(414,425.11)
50.6%
(509,389.27)
(423,100.00)
120.4%
Wages & Benefits
45,210.96
226,079.40
571,684.00
345,604.60
39.5%
223,748.92
572,935.00
39.1%
Supplies
3,580.76
47,433.63
134,500.00
87,066.37
35.3%
59,610.34
128,500.00
46.4%
Services & Charges
26,293.99
148,237.75
360,555.00
212,317.25
41.1%
145,807.60
292,500.00
49.8%
Freight
22,379.98
44,987.43
180,000.00
135,012.57
25.0%
63,374.36
170,000.00
37.3%
Miscellaneous Expenses
234.23
2,394.73
13,000.00
10,605.27
18.4%
2,627.53
14,340.00
18.3%
Depreciation Expense
-
-
6,938.00
6,938.00
0.0%
-
56,680.00
0.0%
Capital Outlay
52,609.18
157,888.00
105,278.82
33.3%
11,690.56
10,833.00
107.9%
Transfers -Out
-
-
102,847.00
102,847.00
0.0%
-
90,775.00
0.0%
TOTAL EXPENDITURES
571,639.74
1,545,588.34
2,635,552.00
1,089,963.66
58.6%
1,362,580.61
2,380,513.00
57.2%
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
248,303.69
392,861.44
12,798.00
380,063.44
416,933.06
(13,263.00)
•u
EXPENSES: I've made a change in format that may be more helpful to the reader by including a separate line item for our inventory cost
adjustments. Each month we allocate direct expenditures into inventory to be included in the final cost of the finished product.
Historically we have shown these expense reductions within each specific expenditure group. This new format should make it easier
for the reader to see how the actual expenditures are fluctuating with operations.
REVENUES:
Refuse Sales
Intergovernmental
Investment Earnings
Reimbursements
Fund Balance
TOTAL REVENUES
EXPENDITURES:
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Depreciation Expense
Capital Outlay
Debt Service
Transfers -Out
TOTAL EXPENDITURES
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
Summary Income Statement
Refuse Fund
May 31, 2014
Month of
YTD Actual
153, 350.00
2014 Budget
40.2%
YTD Actual
172, 065.00
42.1%
May 2014
May 2014
2014 Budget
Balance
% Used
May 2013
2013 Budget
% Used
65,056.77
238,272.43
720,873.00
482,600.57
33.1%
228,928.96
687,625.00
33.3%
94,291.22
470,401.81
1,138,287.00
(667,885.19)
41.3%
469,735.95
1,145,150.00
41.0%
-
2,475.00
12,500.00
(10,025.00)
19.8%
2,216.25
12,500.00
17.7%
-
-
2,500.00
(2,500.00)
0.0%
(2,180.44)
2,500.00
- 87.2%
1,000.00
1,000.00
-
1,000.00
100.0%
1,808.80
-
0.0%
-
-
55,000.00
-
0.0%
-
55,000.00
0.0%
95,291.22 473,876.81 1,153,287.00 (679,410.19) 41.1% 469,771.76 1,160,150.00 40.5%
12, 688.52
61, 649.09
153, 350.00
91, 700.91
40.2%
72, 506.62
172, 065.00
42.1%
603.46
20, 259.27
68, 500.00
48, 240.73
29.6%
18, 815.28
61, 700.00
30.5%
65,056.77
238,272.43
720,873.00
482,600.57
33.1%
228,928.96
687,625.00
33.3%
167.61
839.45
1,250.00
410.55
67.2%
54.00
-
100.0%
-
-
116,100.00
116,100.00
0.0%
-
132,510.00
0.0%
-
-
110,000.00
110,000.00
0.0%
38,952.34
31,930.00
122.0%
3,498.92
1,311.92
24,260.00
22,948.08
5.4%
1,808.80
24,261.00
7.5%
-
-
55,000.00
55,000.00
0.0%
-
55,000.00
0.0%
82,015.28
322,332.16
1,249,333.00
927,000.84
25.8%
361,066.00
1,165,091.00
31.0%
13,275.94
151,544.65
(96,046.00)
247,590.65
108,705.76
(4,941.00)
4 UBS
Executive summary
as of May 31, 2014
Asset allocation summary
Value on % of
05/31/2014 ($) portfolio
A Cash
3,849,445.59
28.12
Cash
3,849,445.59
28.12
B Fixed Income
9,842,241.23
71.88
us
9,842,241.23
71.88
C Equity
0.00
0.00
D Commodities
0.00
0.00
E Non - Traditional
0.00
0.00
F Other
0.00
0.00
Total Portfolio
$13,691,686.82
100%
Balanced mutual funds are allocated in the
'Other' category
Equity sector analysis
IS
Portfolio does not contain applicable holdings - exhibit
intentionally left blank.
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Expected cash flow
$ Thousands
36
30
24
18
12
6
0
Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May
2014 2015 2015
0 Taxable income
Total expected cash flow: $123,403.63
Cash flows displayed account for known events such as maturities and mandatory puts.
Credit quality of bond holdings
Value on % of
Effective credit rating Issues 05/31/2014 ($) port.
A Aaa/AAA/AAA 5 4,436,537.50 45.06
B Aa /AA/AA 2 2,027,451.67 20.57
C A/A/A 0 0.00 0.00
D Baa/BBB /BBB
0
0.00
0.00
E Non - investment grade
0
0.00
0.00
F Certificate of deposit
15
3,378,252.06
34.37
G Not rated
0
0.00
0.00
Total
22 $9,842,241.23 100%
0 A
, AW
Report created on: June 02, 2014 Page 1 of 3
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
summaryIncludes
all fixed -rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass - Through, Perpetual Preferred, and Foreign securities.
U.S. federal agencies 5,938,307.50 0.00
as of May 31, 2014
Total $9,842,241.23 $0.00
$9,842,241.23 100%
Bond maturity schedule
Bond overview
$ Millions
Investment type allocation
3.5
Total quantity
9,734,000
3.0
Total market value
$9,799,369.53
% of
Total accrued interest
$42,871.70
Tax - exempt /
bond
Total market value plus accrued interest
$9,842,241.23
Investment type Taxable ($) deferred ($) Total ($)
port.
Total estimated annual bond interest
$122,984.25
Certificates of deposit 3,378,252.06 0.00 3,378,252.06
34.32
Average coupon 1.28%
Average current yield 1.26%
Average yield to maturity 0.63%
Average yield to worst 0.63%
Average effective maturity 5.60
Credit quality of bond holdings
Value on
Effective credit rating Issues 05/31/2014 ($)
A Aaa/AAA/AAA 5 4,436,537.50
B Aa /AA/AA 2 2,027,451.67
C A/A/A 0 0.00
D Baa/BBB /BBB 0 0.00
E Non - investment grade 0 0.00
F Certificate of deposit 15 3,378,252.06
G Not rated 0 0.00
Total 22 $9,842,241.23
% of
port.
45.06
20.57 F -0
0.00 A
0.00
0.00 a
34.37
0.00
100%
Municipals 525,681.67 0.00
525,681.67 5.34
U.S. federal agencies 5,938,307.50 0.00
5,938,307.50 60.33
Total $9,842,241.23 $0.00
$9,842,241.23 100%
Bond maturity schedule
$ Millions
3.5
30.4%
3.0
2.5 24 .9 %
2.0 79.0
■ 76.5%
1.5
1.0
5.0%
0.5 7.5%
0.0% 0.0% 0.0%
0.0% 0.0% 0.0% 0.0%
0.0
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
2024 2025 2025 + Other
0 Effective maturity schedule
Cash, mutual funds and some preferred securities are not included.
Report created on: June 02, 2014 Page 1 of 2
as of May 31, 2014
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
SIncludes all fixed -rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass - Through, Perpetual Preferred, and Foreign securities.
Summary of bond holdings
Maturity
Year
Issues
Quantity
Est. annual
income ($)
Current Yield to
yield ( %) maturity ( %)
Yield to
worst ( %)
Adjusted
cost basis ($)
Unrealized
gain /loss ($)
2014
2
498,000
3,486.00
0.70%
0.24 %
0.24 %
498,000
824.19
2015
8
1,853,000
17,897.00
0.96%
0.37 %
0.37 %
1,853,000
10,097.51
2016
1
145,000
1,812.50
1.24%
0.76 %
0.76 %
145,000
1,534.10
2017
5
1,548,000
42,048.75
2.59%
0.85 %
0.85 %
1,591,323.57
32,682.96
2018
1
240,000
3,240.00
1.38%
1.85 %
1.85 %
240,000
- 5,056.80
2019
0
0
NA
NA
2020
0
0
NA
NA
2021
0
0
NA
NA
2022
2
2,450,000
24,500.00
1.00%
NA
NA
2,450,000
- 5,346.00
2023
3
3,000,000
30,000.00
1.00%
NA
NA
3,000,000
- 12,690.00
2024
0
0
NA
NA
2025
0
0
NA
NA
2026
0
0
NA
NA
2027
0
0
NA
NA
2028
0
0
NA
NA
2029
0
0
NA
NA
2030
0
0
NA
NA
2031
0
0
NA
NA
2032
0
0
NA
NA
2033
0
0
NA
NA
2034
0
0
NA
NA
2035
0
0
NA
NA
2036
0
0
NA
NA
2037
0
0
NA
NA
2038
0
0
NA
NA
2039
0
0
NA
NA
2040
0
0
NA
NA
2041
0
0
NA
NA
2042
0
0
NA
NA
2043
0
0
NA
NA
2043 +
0
0
NA
NA
Other
0
0
NA
NA
Total
22
9,734,000
$122,984.25
1.26%
0.63 %
0.63 %
$9,777,323.57
$22,045.96
Mkt. value ($)
500,427.34 -
1,869,452.84 -
147,085.30 0 1.5%
1,638,563.60
235.182.87IN 2.4%
2,452,691.501
2,998,837.781
$9,842,241.23
% of bond portfolio maturi
5.09%
19.01 %
16.57%
24.95%
130.48%
Report created on: June 02, 2014 Page 1 of 6
Bond holdings - as of May 31, 2014 (continued)
Details of bond holdings
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Maturing 2015
Effective rating/
Est. annual
Adjusted
% of
ALLY BANK UT US RT 00.9500%
Underlying rating
248,000
0.95%
Effective Call date/
income ($)/
YTM ( %)/
cost basis ($)/
Market
Mkt. value ($)/
bond
MAT 02/09/15 FIXED RATE CD
(Mdy /Fitch /S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
YTW ( %)
Unreal. g/I ($)
price ($)
Accr. interest ($)
port.
/UT
9,734,000
1.28%
01/05/2020 NA
$122,984.25
0.63%
$9,777,323.57
NA
$9,799,369.53
100%
Total Bond Portfolio
CD
248,000
1.05%
02/09/2015
1.26%
0.63%
$22,045.96
100.352
$42,871.70
2.54%
RT 01.0500% MAT 02/09/15
1.05%
0.54%
872.96
$9,842,241.23
FIXED RATE CD /NY
Effective rating/
Est. annual
Adjusted
% of
DORAL BANK PR RT 00.9500%
Underlying rating
248,000
0.95%
Effective Call date/
income ($)/
YTM ( %)/
cost basis ($)/
Market
Mkt. value ($)/
bond
MAT 02/10/15 FIXED RATE CD
(Mdy /Fitch /S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
YTW ( %)
Unreal. g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2014
BANK OF CHINA NY US RT
CD
249,000
0.60%
06/13/2014
1,494.00
0.26%
249,000.00
100.013
249,032.37
2.54%
00.6000% MAT 06/13/14 FIXED
0.60%
0.26%
32.37
691.74
RATE CD /NY
HUNTINGTON NATL BK OH US RT
CD
249,000
0.80%
12/15/2014
1,992.00
0.22%
249,000.00
100.318
249,791.82
2.55%
00.8000% MAT 12/15/14 FIXED
0.80%
0.22%
791.82
911.41
RATE CD /OH
Total 2014
498,000
0.70%
09/14/2014
$3,486.00
0.24%
$498,000.00
$498,824.19
5.09%
0.70%
0.24%
$824.19
$1,603.15
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM ( %)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy /Fitch /S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
YTW ( %)
Unreal. g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2015
ALLY BANK UT US RT 00.9500%
CD
248,000
0.95%
02/09/2015
2,356.00
0.14%
248,000.00
100.564
249,398.72
2.55%
MAT 02/09/15 FIXED RATE CD
0.94%
0.14%
1,398.72
722.94
/UT
GOLDMAN SACHS BANK NY US
CD
248,000
1.05%
02/09/2015
2,604.00
0.54%
248,000.00
100.352
248,872.96
2.54%
RT 01.0500% MAT 02/09/15
1.05%
0.54%
872.96
799.04
FIXED RATE CD /NY
1
DORAL BANK PR RT 00.9500%
CD
248,000
0.95%
02/10/2015
2,356.00
0.14%
248,000.00
100.565
249,401.20
2.55%
MAT 02/10/15 FIXED RATE CD
0.94%
0.14%
1,401.20
710.03
/PR
GE CAP BK UT US RT 01.1000%
CD
115,000
1.10%
06/08/2015
1,265.00
0.66%
115,000.00
100.448
115,515.20
1.18%
MAT 06/08/15 FIXED RATE CD
1.10%
0.66%
515.20
596.11
/UT
BANK LEUMI NY US RT
CD
249,000
0.80%
06/15/2015
1,992.00
0.26%
249,000.00
100.567
250,411.83
2.56%
00.8000% MAT 06/15/15 FIXED
0.80%
0.26%
1,41 1.83
911.41
RATE CD /NY
Report created on: June 02, 2014 Page 2 of 6
Bond holdings - as of May 31, 2014 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Effective rating/ Est. annual Adjusted % of
Underlying rating Effective Call date/ income ($)/ YTM ( %)/ cost basis ($)/ Market Mkt. value ($)/ bond
(Mdy /Fitch /S &P) Quantity Coupon maturity Call price ($) Curr. yield ( %) YTW ( %) Unreal. g/I ($) price ($) Accr. interest ($) port.
Maturing 2015
2.41%
MASSACHUSETTS DEPT TRANS
Aa3 /AA - /NR
TAX SR B RV BE /R/ 2.408
NR/NR /NR
010117 DTD 113011 /MA
520,665.00
AMERICAN EXPRESS C NY US RT
CD
145,000 1.25% 08/09/2016
DISCOVER BANK DE US RT
CD
248,000
1.05%
06/15/2015
2,604.00
0.51%
248,000.00
100.566
249,403.68
2.55%
01.0500% MAT 06/15/15 FIXED
460,672.05
RATE CD /NY
478,957.37
4.89%
1.04%
0.51%
1,403.68
4.39%
1,205.69
Total 2016
RATE CD /DE
145,000 1.25% 08/09/2016
$1,812.50
0.76%
$145,000.00
$146,534.10
1.50%
1.37%
130,000.00
101.168
1.24%
SALLIE MAE BANK UT US RT
CD
248,000
1.10%
08/10/2015
2,728.00
0.59%
248,000.00
100.613
249,520.24
2.55%
01.1000% MAT 08/10/15 FIXED
08/03/2017
Underlying rating
Effective Call date/
income ($)/
1.09%
0.59%
1,520.24
bond
837.08
(Mdy /Fitch /S &P)
RATE CD /UT
Curr. yield ( %)
YTW ( %)
Unreal. g/I ($) price ($)
Accr. interest ($)
port.
SAFRA NATL BK NY US RT
CD
249,000
0.80%
08/17/2015
1,992.00
0.28%
249,000.00
100.632
250,573.68
2.56%
00.8000% MAT 08/17/15 FIXED
0.79%
0.28%
1,573.68
573.04
RATE CD /NY
Total 2015
1,853,000
0.97%
05/11/2015
$17,897.00
0.37%
$1,853,000.00
$1,863,097.51
19.01%
0.96%
0.37%
$10,097.51
$6,355.33
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM ( %)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy /Fitch /S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
YTW ( %)
Unreal. g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2016
2.41%
MASSACHUSETTS DEPT TRANS
Aa3 /AA - /NR
TAX SR B RV BE /R/ 2.408
NR/NR /NR
010117 DTD 113011 /MA
520,665.00
AMERICAN EXPRESS C NY US RT
CD
145,000 1.25% 08/09/2016
1,812.50
0.76%
145,000.00 101.058
146,534.10
1.50%
01.2500% MAT 08/09/16 FIXED
/UT
1.24%
0.76%
1,534.10
551.20
460,672.05
RATE CD /NY
478,957.37
4.89%
-
4.39%
0.60%
Total 2016
145,000 1.25% 08/09/2016
$1,812.50
0.76%
$145,000.00
$146,534.10
1.50%
1.37%
130,000.00
101.168
1.24%
0.76%
$1,534.10
$551.20
1.73%
Effective rating/
1,518.40
Est. annual
168.29
Adjusted
247,000
% of
08/03/2017
Underlying rating
Effective Call date/
income ($)/
YTM ( %)/
cost basis ($)/ Market
Mkt. value ($)/
bond
(Mdy /Fitch /S &P)
Quantity Coupon maturity Call price ($)
Curr. yield ( %)
YTW ( %)
Unreal. g/I ($) price ($)
Accr. interest ($)
port.
Maturing 2017
2.41%
MASSACHUSETTS DEPT TRANS
Aa3 /AA - /NR
TAX SR B RV BE /R/ 2.408
NR/NR /NR
010117 DTD 113011 /MA
520,665.00
FED FARM CREDIT BANK 04.875
Aaa /AAA/AA+
% DUE 011717 DTD 010907 FC
NR/NR /NR
07172007
0.79%
GE CAP BK UT US RT 01.7500%
CD
MAT 08/03/17 FIXED RATE CD
/UT
4.88%
GE CAP RETAIL BK UT US RT
CD
01.7500% MAT 08/03/17 FIXED
460,672.05
RATE CD /UT
478,957.37
500,000
2.41%
01/01/2017
12,040.00
0.79%
513,651.52
104.133
520,665.00
5.31%
2.31%
0.79%
7,013.48
5,016.67
431,000
4.88%
01/17/2017
21,011.25
0.60%
460,672.05
111.127
478,957.37
4.89%
-
4.39%
0.60%
18,285.32
7,820.85
130,000
1.75%
08/03/2017
2,275.00
1.37%
130,000.00
101.168
131,518.40
1.34%
1.73%
1.37%
1,518.40
168.29
247,000
1.75%
08/03/2017
4,322.50
1.37%
247,000.00
101.168
249,884.96
2.55%
1.73%
1.37%
2,884.96
1,373.73
Report created on: June 02, 2014 Page 3 of 6
Bond holdings - as of May 31, 2014 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Effective rating/ Est. annual Adjusted % of
Underlying rating Effective Call date/ income ($)/ YTM ( %)/ cost basis ($)/ Market Mkt. value ($)/ bond
(Mdy /Fitch /S &P) Quantity Coupon maturity Call price ($) Curr. yield ( %) YTW ( %) Unreal. g/I ($) price ($) Accr. interest ($) port.
Maturing 2023
Effective rating/
FHLB STEP UP CALL BOND 01.000
Aaa/NR/AA+
% DUE 013023 DTD 013013 FC
Est. annual
07302013
Adjusted
FHLB STEP UP CALL BOND 01.000
Aaa/NR/AA+
% of
NR/NR /NR
Underlying rating
1,000,000.00 99.728
997,280.00 10.18%
Effective Call date/
income ($)/
YTM ( %)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy /Fitch /S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
YTW ( %)
Unreal. g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2017
SUN NATL BK NJ US RT
CD
240,000
1.00%
10/03/2017
2,400.00
0.62%
240,000.00
101.242
242,980.80
2.48%
01.0000% MAT 10/03/17 FIXED
0.99%
0.62%
2,980.80
177.53
RATE CD /NJ
Total 2017
1,548,000
2.77%
04/07/2017
$42,048.75
0.85%
$1,591,323.57
$1,624,006.53
16.57%
2.59%
0.85%
$32,682.96
$14,557.07
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM ( %)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy /Fitch /S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
YTW ( %)
Unreal. g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2018
ENERBANK UT US RT 01.3500%
CD
240,000
1.35%
10/04/2018
3,240.00
1.85%
240,000.00
97.893
234,943.20
2.40%
MAT 10/04/18 FIXED RATE CD
1.38%
1.85%
- 5,056.80
239.67
/UT
Total 2018
240,000
1.35%
10/04/2018
$3,240.00
1.85%
$240,000.00
$234,943.20
2.40%
1.38%
1.85%
$- 5,056.80
$239.67
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM ( %)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy /Fitch /S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
YTW ( %)
Unreal. g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2022
FHLB STEP UP CALL BOND 01.000
Aaa/NR/AA+
950,000
1.00%
09/28/2022 06/28/2014
9,500.00
NA
950,000.00
99.922
949,259.00
9.69%
% DUE 092822 DTD 092812 FC
NR/NR /NR
100.00
1.00%
NA
- 741.00
1,662.50
03282013
FHLB STEP UP CALL BOND 01.000
NR/NR/AA+
1,500,000
1.00%
12/28/2022 06/28/2014
15,000.00
NA
1,500,000.00
99.693
1,495,395.00
15.26%
% DUE 122822 DTD 122812 FC
NR/NR /NR
100.00
1.00%
NA
- 4,605.00
6,375.00
06282013
Total 2022
2,450,000
1.00%
11/23/2022
$24,500.00
NA
$2,450,000.00
$2,444,654.00
24.95%
1.00%
NA
$- 5,346.00
$8,037.50
Effective rating/ Est. annual Adjusted % of
Underlying rating Effective Call date/ income ($)/ YTM ( %)/ cost basis ($)/ Market Mkt. value ($)/ bond
(Mdy /Fitch /S &P) Quantity Coupon maturity Call price ($) Curr. yield ( %) YTW ( %) Unreal. g/I ($) price ($) Accr. interest ($) port.
Maturing 2023
10,000.00
FHLB STEP UP CALL BOND 01.000
Aaa/NR/AA+
% DUE 013023 DTD 013013 FC
NR/NR /NR
07302013
NA
FHLB STEP UP CALL BOND 01.000
Aaa/NR/AA+
% DUE 013023 DTD 013013 FC
NR/NR /NR
07302013
1,000,000.00 99.728
1,000,000 1.00% 01/30/2023 07/30/2014
10,000.00
NA
1,000,000.00 99.828
998,280.00 10.19%
100.00
1.00%
NA
- 1,720.00
3,333.33
1,000,000 1.00% 01/30/2023 07/30/2014
10,000.00
NA
1,000,000.00 99.728
997,280.00 10.18%
100.00
1.00%
NA
- 2,720.00
3,333.33
Report created on: June 02, 2014 Page 4 of 6
Bond holdings - as of May 31, 2014 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Effective rating/
Effective rating/
Est. annual
Adjusted
Underlying rating
% of
YTM ( %)/
Underlying rating
Effective Call date/
income ($)/
YTM ( %)/
cost basis ($)/ Market
Mkt. value ($)/
bond
Accr. interest ($)
(Mdy /Fitch /S &P) Quantity Coupon
maturity Call price ($)
Curr. yield ( %)
YTW ( %)
Unreal. g/I ($) price ($)
Accr. interest ($)
port.
Maturing 2023
1.26%
0.63%
$22,045.96
$42,871.70
FHLB BOND STEP -UP 01.000 %
Aaa/NR/AA+ 1,000,000 1.00%
06/06/2023 06/06/2014
10,000.00
NA
1,000,000.00 99.175
991,750.00
10.12%
DUE 060623 DTD 060613 FC
NR/NR /NR
100.00
1.01%
NA
- 8,250.00
4,861.11
12062013
Total 2023
3,000,000 1.00%
03/13/2023
$30,000.00
NA
$3,000,000.00
$2,987,310.00 30.48%
1.00%
NA
$- 12,690.00
$11,527.78
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/ income ($)/
YTM ( %)/
cost basis ($)/ Market
Mkt. value ($)/
bond
(Mdy /Fitch /S &P) Quantity Coupon
maturity Call price ($) Curr. yield ( %)
YTW ( %)
Unreal. g/I ($) price ($)
Accr. interest ($)
port.
9,734,000 1.28%
01/05/2020 NA $122,984.25
0.63%
$9,777,323.57 NA
$9,799,369.53
100%
Total Bond Portfolio
1.26%
0.63%
$22,045.96
$42,871.70
$9,842,241.23
Report created on: June 02, 2014 Page 5 of 6
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: 2014 Local Option Sales Tax Revenue - 1 st Quarter Update
Department: Finance
LICENSE SECTION
Meeting Date: 6/24/2014
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Governance
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OF AGENDA ITEM:
Attached is an accounting of the 2014 local sales tax revenue through the first quarter. Revenue is 3.4% higher than
last year at this time. The excise tax revenue, which is a $20 fee per vehicle purchased within the City, is down nearly
9% from last year. January car sales dropped nearly 50% from last year with the cold winter weather being a factor.
Assuming we continue to average a 3.4% increase throughout the remainder of 2014, we can forecast the annual
local sales tax revenue at $1,410,621 which exceeds our conservative budget by over $100,000.
Feel free to contact me with any questions.
Andy Reid
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
City of Hutchinson
Local Option Sales Tax Receipts - 2014
[1] Capital equipment claim refunds reduced the monthly state receipts.
Estimated
Sales
State
Net State
Excise
2014 YTD
2013 YTD
Change from PY
Taxable
Vehicles
Month
Receipts State Fees
Receipts
Tax
REVENUE
REVENUE
Amount
%
Local Sales
Sold
January
$ 117,635 $ (1,898)
$ 115,737
$ 1,340
$ 117,077
$ 103,208
$ 13,869
13.4%
$ 23,527,000
67
February
84,649 [1] (1,791)
82,858
2,620
85,478
98,947
(13,469)
-13.6%
16,929,800
131
March
122,533 (1,890)
120,643
2,800
123,443
113,029
10,414
9.2%
24,506,600
140
April
-
-
-
-
0.0%
-
-
May
-
-
-
-
0.0%
-
-
June
-
-
-
-
0.0%
-
-
July
-
-
-
-
0.0%
-
-
August
-
-
-
-
0.0%
-
-
September
-
-
-
-
0.0%
-
-
October
-
-
-
-
0.0%
-
-
November
-
-
-
-
0.0%
-
-
December
-
-
-
-
0.0%
-
-
TOTAL
$ 324,817 $ (5,579)
$ 319,238
$ 6,760
$ 325,998
$ 315,184
$ 10,814
3.4%
$ 64,963,400
338
% Change
3.7%
-8.9%
3.4%
-8.9%
2014 BUDGET: (Water & Wastewater)
$ 1,300,000
YTD Budget Variance:
$ (974,002)
2014 YTD:
$ 325,998
2013 YTD:
315,184
Change
$ 10,814
% Change
3.4%
2014 Forecasted Sales Tax Revenue:
$ 1,410,621
[1] Capital equipment claim refunds reduced the monthly state receipts.
Planning and Zoning Monthly Activities MonthNear: May, 2014
Activity
Number
Additional Info.
Number of Planning Applications Reviewed and
1
Variance at 1260 7 th Ave NW
Processed
Number of Joint Planning Board Applications
1
Revised Feedlot Ordinance in JPA
Reviewed and Processed
Number of Planning Commission Meetings
1
Conditional Use Permit for Lots 1 & 8,
Block 1, Fairway Estates 3rd Addition;
Consideration to Adopt the Revised
Flood Plain Ordinance; Conditional
Use Permit at 177 & 167 3rd Ave NW
(Disabled American Veterans)
continued hearing
Number of Joint Planning Meetings
1
Feedlot Discussion
Number of Zoning Reviews for Building Permits
32
(Compliance with Zoning Code)
Number of Land Use Permits Issued -(Fences,
18
small sheds, patios, driveways, detached decks, etc.)
Number of Zoning Review for Sign Permits
8
Number of Predevelopment/Pre Application
2
Mid Country Bank
Meetings
Number of Misc. Planning Meetings
23
Management Team - 4
Public Arts Commission
Resource Allocation
City Council - 2
City Council Recap
Planning Staff
Gateway Meeting
MNDot Freight & Land Use Training
Airport Master Plan Advisory Group
Feedlot - 2
DAV Building
Facilities Committee
Burich Arena
Fairgrounds Permitting
Roof Access Meeting
Ziemann
Doug Heim
Bob Hoffman
Number of Zoning Enforcement Cases
3
Number of Walk -In Customers Served
428
Site Visits
4
Planning, Zoning and Building Dept. Monthly Report
May 2014
Building Department Permit Activities
A Commercial New 1490 Montreal St SE - Advance Auto Parts $384,000
B Commercial Remodel 905 Adams St SE - reroof $300,000; 766 Cleveland Ave SW - reroof $33,000; 778 Cleveland
Ave SW - reroof $33,000; 945 Century Ave SW - remodel $9,000
C New Single Family 1439 Heritage Ct NW - $215,000; 1455 Calgary Ln SE - $238,000
Other Building Inspection Activities May 21 - ICC class Mankato; May 28 - SW Chapter mtg Redwood Falls
Evergreen Meals served in May
Week of
05/2013
05/2014
2013 Year to Date
2014 Year to Date
Total Number Inspections
116
137
758
814
% of Inspections done within 24 HRS
100.0%
100%
99.61%
100%
Total Number Plan Review
25
26
75
88
% of Plan Reviews completed in 21 Days
100%
100%
100%
100%
Building Permits Issued by Type
Number of Permits &
Valuation
Number of Permits &
Valuation
Year to Date Number
Permits & Valuation
Year to Date Number
Permits & Valuation
Commercial (new)
0
$0.00
1
$384,000.00 A
1
$38,400.00
1
$384,000.00
Commercial ( additions /remodels)
6
$458,000.00
4
$375,000.00 B
27
$829,202.00
20
$536,700.00
Total Commercial
6
$458,000.00
5
$759,000.00
28
$867,602.00
21
$920,700.00
Industrial (new)
0
0
Industrial (additions /remodels)
1
$20,000.00
0
1
$20,000.00
Total Industrial
1
$20,000.00
0
$0.00
1
$20,000.00
0
$0.00
Fire Sprinkling
2
$33,885.00
0
$0.00
4
$36,885.00
2
$6,350.00
New Residential
1
$221,133.00
2
$453,000.00 C
2
$409,133.00
2
$453,000.00
Residential misc (additions /remodels)
15
$254,700.00
19
$159,414.00
54
$497,000.00
49
$855,620.00
Set Fee permits (reside, reroof, window)
731
77
135
134
HRA Permits
0
$0.00
0
0
$0.00
0
Waived Fees (started in march)
2
$7,500.00
3
$92,500.00
Subtotal Building Permits
98
$987,718.00
105
$1,378,914.00
224
$1,830,620.00
211
$2,328,170.00
Mechanical
13
$48,350.00
16
$35,493.00
64
$190,373.00
79
$178,232.00
HRA Mechanical
0
1
2
1
Plumbing
5
6
22
21
HRA Plumbing
0
0
1
0
Signs
12
$124.00
8
$31.00
52
$679.00
32
$31.00
Total Valuation
11281$1,036,192.00
136
$1,414,438.00
3651
$2,021,672.00
344
$2,506,433.00
*Set fees not included in valuation
A Commercial New 1490 Montreal St SE - Advance Auto Parts $384,000
B Commercial Remodel 905 Adams St SE - reroof $300,000; 766 Cleveland Ave SW - reroof $33,000; 778 Cleveland
Ave SW - reroof $33,000; 945 Century Ave SW - remodel $9,000
C New Single Family 1439 Heritage Ct NW - $215,000; 1455 Calgary Ln SE - $238,000
Other Building Inspection Activities May 21 - ICC class Mankato; May 28 - SW Chapter mtg Redwood Falls
Evergreen Meals served in May
Week of
Hutchinson
Park
Towers
Silver Lake
Glencoe
Brownton
Stewart
5/1-5/3
105
47
23
55
15
30
5/4 -5/10
265
102
51
148
40
72
5/11-5/171
277
121
58
154
40
79
5/18 -5/24
339
125
50
150
49
63
5/25 -5/31
275
91
45
110
47
44
Tota 1
1261
486
227
617
191
288
Total Meals served in May
Dates Closed
3070
May 26, Memorial Day
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, May 20, 2014
5:30 p.m.
1. CALL TO ORDER 5:30 P.M.
Chair Christie Hantge called the meeting to order at 5:30 p.m. Members present: Jim
Fahey, John Lofdahl, Bill Arndt, Dean Kirchoff, Raymond Norton and Dave
Johnston. Also present was Dan Jochum, Planning Director, Marc Sebora, Interim
City Administrator, Kyle Dimler, Planning and Building Specialist.
2. PLEDGE OF ALLEGIANCE
3. CONSENT AGENDA
A. CONSIDERATION OF MINUTES DATED April 15, 2014
Motion by Dean Kirchoff, second by John L, to approve the minutes as presented.
Motion carried unanimously.
4. PUBLIC HEARINGS
A. CONSIDERATION OF CONDITIONAL USE PERMIT TO REDUCE THE
SETBACKS FROM 30' TO 20' ON LOTS 1 & 8, BLOCK 1, FAIRWAY
ESTATES 3RD ADDITION
Chair Hantge opened the public hearing at 5:33. Dan Jochum presented to the
Commission. Mr. Jochum noted setbacks in PDD districts are somewhat flexible
in the Zoning Ordinance. Mr. Jochum noted originally the request was to reduce
the front and side setbacks, however after review, only reduction of the front
setback is needed. Staff recommends approval of request.
Commissioner Fahey asked if the requested Conditional Use Permit would
eliminate the need for future lot purchasers in this development to apply for
Conditional Use Permits for similar circumstances. Mr. Jochum responded that
he believed so, but believed the question would be more appropriate for the
developer based on future development plans in specific lots.
Commissioner Arndt asked if there is currently any construction in Lot 1. Mr.
Jochum responded that there is none at this time, but it a permit application is
anticipated if the requested Conditional Use Permit is approved.
Motion by Arndt, second by Fahey to close public hearing of this item. Motion
carried unanimously.
Minutes
Hutchinson Planning Commission
May 20, 2014
Page 2
Motion by Norton, second by Fahey to approve Resolution No. 14283 with the
addition of staff recommendations outlined in conditions 1 -3 included on the
Resolution. Motion carried unanimously.
B. CONSIDERATION TO ADOPT THE REVISED FLOOD PLAIN ORDINANCE
Mr. Jochum presented to the Commission. Mr. Jochum stated FEMA updated its
Flood Plain mapping on July 7, 2014. As a result of the new mapping, the MN
DNR is requiring the City's adoption of the proposed Flood Plain Ordinance.
Staff has reviewed the Ordinance and finds no noticeable dramatic changes from
the previous Flood Plain Ordinance. Mr. Jochum shared that adoption of the
Flood Plain Ordinance is required in order for the citizens of the City to be able to
have the availability of FEMA flood insurance. Mr. Jochum noted staff
recommends approval of the Ordinance.
Commissioner Norton commented on language referring to the Ordinance that is
most stringent would be the one required to be enforced. Mr. Jochum noted the
existing ordinance is also simply an adoption of the MN DNR's previously
recommended ordinance.
Commissioner Johnston asked about the effects of the recently constructed rock
dam on the flood plain calculations. Mr. Jochum answered that a group of
engineers from FEMA had completed extensive surveying and electronic
mapping of the City, including the rock dam area.
Motion by Fahey, second by Kirchoff to close public hearing of this item. Motion
approved unanimously.
Motion by Lofdahl, second by Arndt to approve Ordinance No. 14 -0729. Motion
approved unanimously.
5. NEW BUSINESS
6. OLD BUSINESS
A. CONSIDERATION OF CONDITIONAL USE PERMIT TO CONSTRUCT A
BUILDING FOR DISABLED AMERICAN VETERANS OPERATIONS AT
167 AND 177 3RD AVE NW
Chair Hantge thanked Dan Jochum for the extensive staff report prepared for this
item. Dan Jochum presented to the Commission. Mr. Jochum shared the proposed
Disabled American Veterans (D.A.V.) building is planned to be located at the 177 3rd
Ave. NW address. The intended use of the facility is an office space in the front of
the building and a warehouse space in the rear to store D.A.V. vehicles. Mr. Jochum
presented two options of building exterior plans provided by the D.A.V. Option 1 is
preferred by the applicant.
Minutes
Hutchinson Planning Commission
May 20, 2014
Page 3
Mr. Jochum noted the property is in the C -5 Zoning District. Mr. Jochum also noted
the property is in the River Overlay District but there has been little development in
this district, in part due to the developmental constraints of the district.
Chair Hantge noted the Right Way Builders site was still a functioning business at
this location at the time of origination of the River Overlay District.
Mr. Jochum shared that the language pertaining to building facades in the River
Overlay District is somewhat ambiguous. The language notes building exteriors are
to be of quality and durable material that is attractive. Mr. Jochum shared timeline of
Hwy 7 Corridor Study, River Overlay District creation, and the significant reduction
in land development and construction during this same time period. Mr. Jochum also
noted the Imagine Hutchinson Study projects approximately a 15 year span for
redevelopment in an area such as the River Overlay District given the economic
recessions effects on the community. Mr. Jochum shared that staff recommends re-
evaluating the River Overlay District and its requirements. Staff also recommends
approval of one the D.A.V.'s proposed building options.
Van Karg, Adjutant Treasurer of the D.A.V. from Dassel, MN addressed the
Commission. Mr. Karg shared the D.A.V.'s plan to have lot at 167 3rd Ave. NW be a
parking area and green space. The neighbor's to these two lots are in support of
cleaning up the site and beautifying the area.
Motion by Arndt, second by Norton to approve Resolution 14281 of the proposed
Optionl building, with the addition of staff recommendations 1 -9 included in the
Resolution. Motion carried unanimously.
Mr. Jochum thanked the Commission for asking for further clarification of the
District and the proposed project.
Commissioner Kirchoff thanked the D.A.V. for its patience and work on this project.
7. COMMUNICATION FROM STAFF
A. Upcoming Meetings
Dan Jochum noted there will be a Planning Commission meeting in June as the
City has already received one application and there are 2 -3 more anticipated.
Commissioner Lofdahl asked about any upcoming sub - committee meetings.
Mr.Jochum provided a short update on subcommittees but did not anticipate any
meetings in the near future due to the vacancy in the City Administrator position.
8. ADJOURNMENT
Motion by Commissioner Arndt, second by Commissioner Fahey, to adjourn at 6:43 p.m.
Motion carried unanimously.