cp04-22-2014No Workshop
AGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, APRIL 22, 2014
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Seventh Day Adventist Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF APRIL 8, 2014
Action — Motion to approve as presented — Motion to amend
5 min. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
(b) PLANNING COMMISSION ITEMS
1. CONSIDERATION OF SITE PLAN REVIEW FOR PRINCE OF PEACE SENIOR
APARTMENTS FOR 20 UNIT EXPANSION LOCATED AT 301 GLEN ST SW(306, 316,
326 FRANKLIN ST SW) WITH FAVORABLE PLANNING COMMISSION
RECOMMENDATION (ADOPT RESOLUTION NO. 14266)
2. CONSIDERATION OF A RIGHT OF WAY PLAT OF OUTLOT A, FAIRWAY ESTATES
3RD ADDITION WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION
(ADOPT RESOLUTION NO. 14267)
3. CONSIDERATION OF A LOT SPLIT AT 905 GOLF COURSE RD NW WITH
FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT
RESOLUTION NO. 14258)
4. CONSIDERATION OF A LOT SPLIT AT 1105 BENJAMIN AVE SE IN ENERGY PARK
WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT
RESOLUTION NO. 14259)
(c) CONSIDERATION FOR APPROVAL OF ITEMS FOR SOUTH GRADE ROAD TRAIL AND
PARKING LOT IMPROVEMENTS PROJECT (LETTING NO. 9, PROJECT NO. 14 -09) —
ORDERING PREPARATION OF REPORT ON IMPROVEMENT AND CALLING HEARING
ON IMPROVEMENT
CITY COUNCIL AGENDA APRIL 22. 2014
(d) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Action — Motion to approve consent agenda
8. PUBLIC HEARINGS — 6:00 P.M.
20 min. (a) ASSESSMENT HEARING AND PROJECT AWARD FOR JEFFERSON STREET SE
RECONSTRUCTION PHASE 2 PROJECT (LETTING NO. 1, PROJECT NO. 14 -01)
Action — Motion to reject — Motion to approve
9. COMMUNICATIONS REOJJ STS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise poNy. Always looking toward the future, not monitoring past)
10. UNFINISHED BUSINESS
11. NEW BUSINESS
5 min. (a) CONSIDERATION FOR APPROVAL OF LABOR AGREEMENT BETWEEN CITY OF
HUTCHINSON AND MINNESOTA PUBLIC EMPLOYEES ASSOCIATION
Action — Motion to reject — Motion to approve
5 min. (b) CONSIDERATION FOR APPROVAL OF ORDINANCE NO. 14 -0725 — AN ORDINANCE
AUTHORIZING THE SALE OF MUNICIPALLY OWNED REAL PROPERTY (EDA TO
REYNOLDS TRUCKING, INC.) — FIRST READING, SET SECOND READING AND
ADOPTION FOR MAY 13, 2014
Action — Motion to reject — Motion to approve
10 min. (c) CONSIDERATION FOR APPROVAL OF MUNICIPAL STATE AID STREET SYSTEM
DESIGNATION REVISIONS
Action — Motion to reject — Motion to approve
5 min. (d) CONSIDERATION FOR APPROVAL OF PUBLIC EASEMENT RIGHTS ACQUISITION AT
1148 JEFERSON STREET SE
Action — Motion to reject — Motion to approve
10 min. (e) CONSIDERATION FOR APPROVAL OF PROPOSED FIXED BASE OPERATOR
SERVICES AGREEMENT
Action — Motion to reject — Motion to approve
5 min. (f) CONSIDERATION FOR APPROVAL OF PROPOSED HANGAR LEASE WITH ASI JET AG
DIVISION
Action — Motion to reject — Motion to approve
2
CITY COUNCIL AGENDA APRIL 22. 2014
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the
organization and Council and manage the logistics of the Council. May include monitoring reports, policy
development and governance
process items)
(a) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM FEBRUARY
3, 2014
(b) CITY OF HUTCHINSON FINANCIAL REPORT AND INVESTMENT REPORT FOR MARCH
2014
(c) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR MARCH 2014
(d) PLANNING COMMISSION MINUTES FROM MARCH 18, 2014
(e) PUBLIC ARTS COMMISSION MINUTES FROM MARCH 13, 2014
(f) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM
MARCH 18, 2014
(g) RESOURCE ALLOCATION COMMITTEE MINUTES FROM APRIL 1, 2014
13. MISCELLANEOUS
14. ADJOURN
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, APRIL 8, 2014
1. CALL TO Oo) Z — 5:30 P.M.
Mayor Steve �oo called the meeting to order. Members present were Mary Christensen, Bill Arndt,
Gary Forcier and Chad Czmowski. Others present were Jeremy Carter, City Administrator, Kent Exner,
City Engineer and Marc Sebora, City Attorney.
2. INVOCATION — Due to the absence of a pastor, the invocation was dispensed.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS. DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
Roger Olson, 16212 County Road 7 — representative of American Legion and VFW, presented before
the Council. Mr. Olson spoke of a coming Memorial Day. Mr. Olson explained that approximately
1350 flags are put out on Memorial Weekend by 25 -30 volunteers. This is in honor of veterans who
have passed away. Mr. Olson spoke of a Veteran memorial that is placed at each grave site, but,
ultimately are stolen by some throughout the community. Mr. Olson recommended that a US Veteran
decal be placed on columbarians. Mr. Olson requested that the Council work with staff to develop a
process in that these decals can be placed on columbarians. Mr. Olson noted that this is done in the
Dassel cemetery. Mr. Olson suggested that an eagle scout take on this project if approved. Mr. Olson
also noted that if the Veteran indicator is stolen from a gravestone, that a flag be put in its place.
Mayor Cook noted that the cemetery gravestone ordinance was reviewed a while ago and it was noted
that the gravestone and columbarians are private property.
Doug Brown, 954 Church Street, asked if "veteran" could be engraved right into the stone. Olson noted
that has not been researched.
Mayor Cook noted that the City does have a veteran medallion available if the family requests that a
medallion be placed on their loved ones grave site.
Mr. Olson's concern is that all veterans are not recognized for this Memorial Day. Jeremy Carter, City
Administrator, spoke to consistency that should be used throughout the cemetery.
Mr. Olson asked for authorization to speak with cemetery staff on placing the decals on grave stones.
Mayor Cook and the Council noted that they favored that a uniform medallion be placed on the
gravestones to keep it consistent and aesthetically pleasing. Staff will work with Mr. Olson on acquiring
the names of the families who have a veteran family member buried in the cemetery to see if they are
interested in having them recognized with a veteran medallion.
Craig Bishop, 221 Freemont Avenue, presented before the Council. Mr. Bishop asked about the 2nd
Avenue Bridge project and what option the City is considering. The Council had determined to further
research a full replacement project and also a full replacement with a trail crossing along with an
alternate bid, or considering Options 4 and Option 5 that were presented at a March Council meeting..
Mr. Bishop asked what the estimated bicycle traffic projected on the bridge is. Mayor Cook noted that
that estimate has not been determined but with the development of the Dakota Trail, it could bring more
bicycle traffic. Mayor Cook noted that an additional $150,000 is estimated to widen the trial to
accommodate bicycle and pedestrian traffic. Mr. Bishop referenced the Imagine Hutchinson Downtown
Plan that has bicycle trails proposed and wayfinding signs. Mr. Bishop asked about the costs associated
with these items. Mayor Cook noted that the costs have not been determined to date and those will
CITY COUNCIL MINUTES APRIL 8, 2014
develop as design work is created.
Jim Bobier, 20926 Skyview Avenue, presented before the Council. Mr. Bobier commented on a
Supreme Court ruling regarding the Luce Line Trail and asked if a legal ruling would be coming from
the city. Marc Sebora, City Attorney, noted that the State or the League of Minnesota Cities would
determine if a ruling would apply to the City's portion of the Luce Line Trail system. Mr. Bobier spoke
of the development of the Dakota Trail and the justification of both the Dakota Trail and the Luce Line
Trail. Council Member Arndt spoke of a trail system developed in Des Moines that had 500,000 cyclists
in one year. Mayor Cook commented on some web sites that could be utilized to research bicycle
traffic information. Mr. Bobier asked what the economic impact is to the development of trails. Mayor
Cook and Council Member Arndt spoke that it's not just economic impacts that may improve, but the
quality of life and transportation benefits.
6. MINUTES
(a) REGULAR MEETING OF MARCH 25, 2014
Motion by Arndt, second by Forcier, to approve the minutes as presented. Motion carried
unanimously.
7. CQN��lyT AGENDA (Purpose: only for items requiring Council approval by external entities that would
othherwi "se have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14251 — RESOLUTION TO SELL AT AUCTION POLICE
DEPARTMENT SURPLUS PROPERTY (SQUAD CARS)
2. ORDINANCE NO. 14 -723 —AN ORDINANCE AMENDING THE I -1 ZONING DISTRICT
(SECOND READING AND ADOPTION)
(b) CONSIDERATION FOR APPROVAL OF CITY OF HUTCHINSON — MCLEOD COUNTY
EQUIPMENT TRANSACTION
(c) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY CONSUMPTION AND
DISPLAY PERMITS TO HUTCHINSON CENTER FOR THE ARTS ON APRIL 17, 2014, AND
SEPTEMBER 4, 2014
(d) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO
SATURDAY NIGHT CRUISERS ON AUGUST 31, 2014, AT HUTCHINSON MALL
(e) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO
CHRIS ULMER OF TNT FIREWORKS TO HOLD TENT SALE IN WALMART PARKING LOT
(f) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A
(g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B
Item 7(g) was pulled for separate action.
Motion by Czmowski, second by Christensen, to approve consent agenda with the exception of Item
2
CITY COUNCIL MINUTES APRIL 8, 2014
7(g). Motion carried unanimously.
Council Member Forcier noted he will be abstaining from Item 7(g).
Motion by Arndt, second by Cook, with Forcier abstaining, to approve Item 7(g). Motion carried
unanimously.
8. PUBLIC HEARINGS — 6:00 P.M.
(a) CONSIDERATION FOR APPROVAL OF ISSUING ON -SALE INTOXICATING LIQUOR
LICENSE TO AZTEC MEXICAN RESTAURANT LLC
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that the City has
received an on -sale liquor license application from Cecilia Bartel of Aztec Mexican Restaurant Bar
& Grill LLC. It was noted that Ms. Bartel does live in the City of Hutchinson at 42 Main Street.
The liquor license will be good for the remainder of this year.
Motion by Arndt, second by Cook, to close public hearing. Motion carried unanimously.
Motion by Czmowski, second by Christensen, to approve issuing on -sale intoxicating liquor license
to Aztec Mexican Restaurant LLC. Motion carried unanimously.
(b) ASSESSMENT HEARING AND PROJECT AWARD FOR LYNN ROAD SW IMPROVEMENTS
PROJECT (LETTING NO. 1, PROJECT NO. 14 -02) — CONSIDERATION FOR APPROVAL OF
ADOPTING ASSESSMENT, ACCEPTING BID AND AWARDING CONTRACT
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the low bid
came in from Wm. Mueller & Sons with a bid of $565,973.79. The project runs along Lynn Road
from Clinton Avenue to Washington Avenue. The project will consist of mill /overlay with
construction of curb and gutter, surfacing, stormwater /drainage, water distribution, sanitary sewer,
street lighting, sidewalk, landscaping, restoration and appurtenances. The project is scheduled to
begin July 7 and is scheduled to be completed by August 29. Once the contractor begins work on
the roadway, the contract states it is to be paved within three weeks.
Motion by Arndt, second by Forcier, to close public hearing. Motion carried unanimously.
Motion by Arndt, second by Christensen, to approve project award for Lynn Road SW
improvements project. Motion carried unanimously.
(c) 2014 STREET SEALCOATING PROJECT (LETTING NO. 4, PROJECT NO. 14 -04) —
CONSIDERATION FOR APPROVAL OF ORDERING IMPROVEMENT, APPROVING PLANS
AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the streets
proposed as part rf this prof ect include 5t' Avenues E, Hwy 15 Service Road, Oakland Avenue SE,
4 Avenue SE, 7 Avenue NW, 8th NW, 9 Avenue SW, Carolina Parkway NW, Louisiana
Street NW, Mahogany Court SW, Maryland Street NW, Minnesota Street NW, Minnesota Street
Alley, Otter Street SW, Shiloh Street NW, Texas Avenue NW, Willow Drive SW, Campbell Court
NW, Campbell Lane NW, Carolina Avenue NW, Colorado Circle NW, Colorado Court NW,
Colorado Street NW, Connecticut Street SW, Hayden Avenue SW, Hidden Circle SW, Lake Street
SW, Larson Street SW, Lewis Avenue SW, Osgood Avenue SW, Thomas Avenue SW and Wagner
Street SW. A fog application will be used for this process and will be funded with other City
funding, which would not include bonding, assessment, general fund budgets, etc. Bids for this
project will be opened on May 7, 2014.
Motion by Arndt, second by Forcier, to close public hearing. Motion carried unanimously.
CITY COUNCIL MINUTES APRIL 8, 2014
Motion by Forcier, second by Cook, to approve plans and specifications and order advertisement for
bids on 2014 street sealcoating project. Motion carried unanimously.
9. COMNIUNICATIONS REOJJ STS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise poNcy. Always looking toward the future, not monitoring past)
(a) REVIEW OF POTENTIAL MUNICIPAL STATE AID STREET SYSTEM REVISIONS
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the City has a
designated state -aid roadway system, which mainly includes the City's collector streets. Mn/DOT
uses the City's municipal state aid street system to determine the amount of funding to be allocated
to each city. Staff has been studying the possibility of revising the City's Municipal State Aid street
system designations. This effort could be very beneficial as the State is using an updated
methodology to determine each respective city's annual MSA allocation for the 2015 allocation
determinations. The new program will be more traffic- based, so the primary objective of the City is
to remove existing low- traffic routes with more well - traveled corridors. Staff has developed a list of
existing MSA- designated streets that would be removed from the system and their potential
replacements. Mr. Exner reviewed the list with the Council and viewers. At the next Council
meeting, staff will present Resolutions to the Council for approval with the MSA street system
revisions.
Mr. Exner also provided a traffic count study for various street segments.
(b) REVIEW OF POLICE DEPARTMENT 2013 ANNUAL REPORT
Dan Hatten, Chief of Police, presented before the Council. Chief Hatten provided an overview of
staffing within the department, which was 37 staff members in 2013. The department responded to
16,812 calls for service. Chief Hatten also provided an overview of the crimes committed within the
community in 2013, with theft being the number one crime. Chief Hatten also reviewed cases
involving the Southwest Metro Drug Task Force, which Hutchinson is a partner in. Chief Hatten
reviewed highlighted accomplishments in 2013, which includes a partnership with Hutchinson
Health to provide 24 -hour security service to the hospital campus, continuing to upgrade the civil
defense sirens to be compatible with the ARMER system and continuing to improve implementation
of the prohibited public conduct and property condition nuisance ordinances. Chief Hatten also
reviewed the goals of the department in 2014
10. UNFINISHED BUSINESS
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF ENTERING INTO MEMORANDUM OF
UNDERSTANDING WITH HUTCHINSON HEALTH TO SUPPORT 340B PRESCRIPTION
DRUG PROGRAM
Jeremy Carter, City Administrator, presented before the Council. Mr. Carter explained that
Hutchinson Health has become eligible to take part in the 340B Drug Pricing Program to provide
qualifying patients an affordable drug pricing program. In order to be eligible for this program,
certain program eligibility program requirements must be met, which, among other things,
includes entering into an agreement with a unit of government pursuant to section 340B of the
Public Health Service Act. Another key eligibility requirement is that the health care facility
provide a certain amount of uncompensated care and discounted care to indigent, uninsured and
underinsured patients. In 2013 Hutchinson Health provided approximately $3.9 million of
uncompensated and discounted care.
CITY COUNCIL MINUTES APRIL 8, 2014
Dr. Steven Mulder presented before the Council and commented on the significant benefits of
the program to patients.
Motion by Christensen, second by Czmowski, to approve entering into Memorandum of
Understanding with Hutchinson Health to support 340B prescription drug program. Motion
carried unanimously.
(b) CONSIDERATION FOR APPROVAL OF PLANS AND SPECIFICATIONS AND
AUTHORIZING ADVERTISEMENT FOR BIDS FOR CIVIC ARENA REFRIGERATION
PROJECT
Jeremy Carter, City Administrator, presented before the Council. Mr. Carter explained that a
business plan was put together in 2012 by the Facilities Committee by prioritizing and evaluating
the conditions of the City's facilities, buildings and structures. Based on the facility condition
index and other criteria, Burich Arena was identified top on the list of facilities that need to have
improvement made over the next 3 -4 year period. Mr. Carter explained that the Council held a
workshop last week to review the improvements proposed to be made to the facility, how the
improvements fit into the Facilities Master Plan and how the project would be delivered and
managed throughout the first scope of the first phase of renovations. Staff is requesting the
Council consider moving the first phase renovations forward and approve the preliminary plans
and specifications and order advertisement for bids on this project. Bids are proposed to be
opened on May 7, 2014, and the project considered for award on May 13, 2014. If awarded, the
project would proceed and begin late Spring /early Summer and be complete for Fall ice in
October. Mr. Carter explained that freeon is scheduled to be banned in the near future, forcing
facilities to restructure their facilities. This is an issue for the facility, however the facility is in
need of major updates and renovation as well. This is really a state -wide issue. The renovations
to Burich Arena will include energy efficiency and heat recapture system upgrades.
Motion by Forcier, second by Christensen, to approve plans and specifications and authorize
advertisement for bids for Civic Arena refrigeration project. Motion carried unanimously.
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the
organization and Council and manage the logistics of the Council. May include monitoring reports, policy
development and governance
process items)
(a) EDA BOARD MINUTES FROM FEBRUARY 26, 2014
(b) HUTCHINSON UTILITIES COMMISSION MINUTES FROM FEBRUARY 26, 2014
(c) PUBLIC LIBRARY BOARD MINUTES FROM MARCH 24, 2014
13. NHSCELLANEOUS
Kent Exner — Mr. Exner distributed a Resolution for the Council to consider supporting a
Minnesota Historical Society Legacy grant application for Hutchinson historic street signs. The
grant available is in the amount of $10,000 for the installation of historic street signs around
5
CITY COUNCIL MINUTES APRIL 8, 2014
downtown Hutchinson. The grant application deadline is this Friday
Motion by Arndt, second by Christensen, to approve Resolution No. 14257. Motion carried
unanimously.
Mr. Exner also noted that MnDOT released their 2014 construction projects which include Hwy
7 /Hwy 22 resurfacing and Hwy 22 from Glencoe to Hutchinson.
Jeremy Carter reminded the Council of the Board of Equalization hearing next Wednesday, April
16th at 5:30 p.m.
Bill Arndt — Council Member Arndt commented that perhaps new types of signage should be
placed on Main Street businesses such as those that hang out from the building that would aid
passersby in locating businesses more easily by the eye. It was noted that a regulatory committee
of the Imagine Hutchinson Downtown Plan recently met and discussed signage specifically.
14. ADJOURN
Motion by Arndt, second by Forcier, to adjourn at 7:45 p.m. Motion carried unanimously.
rel
HUTMI NEON CITY OOUNa L ci=y-f�
Request for Board Action X; Ma
Agenda Item: Site Plan Review For Prince of Peace Senior Apartment Expansion
Department: Planning
UCBUSESB[TION
Meeting Date: 4/22/2014
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Consent Agenda
Time Requested (M inutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/ EXPLANAII ON OF AGENDA ITEM:
Prince of Peace Senior Apartments Inc. is requesting a Site Plan review for a 20 unit expansion located at 301 Glen
St SW (306, 316, 326 Franklin St SW).
No one from the public spoke at the Planning Commission meeting. Merline During spoke on behalf of Prince of
Peace.
Please see the attached staff report for more detailed information.
BOARD ACTION REQUESM:
Approval of Site Plan review.
Fiscal Impact: Funding Source:
FTElmpact: Budget Change: No
Induded in current budget: No
PRO.ECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
MEMORANDUM
DATE: April 16, 2014, for the April 22, 2014, City Council Meeting
TO: Hutchinson City Council
FROM: Dan Jochum, Planning Director
SUBJECT: CONSIDERATION OF A SITE PLAN REVIEW FOR PRINCE OF PEACE
SENIOR APARTMENTS FOR A 20 UNIT EXPANSION
Background:
Prince of Peace is requesting a Site Plan Review to expand the existing senior living facility
to the east. The building is proposed to a 20 unit expansion added on to the east of the
existing building. Staff understands the building will look very similar to the existing building.
The addition will also be 2 stories.
Planninq Commission Meeting:
The Planning Commission considered the request at their April 15, 2014 meeting. Mr.
Jochum explained the request for a Site Plan Review is required for multi - family housing
projects per City Code. The Planning Commission had some questions related to access
and circulation around the site, as well as questions related to the bio retention swales.
No one from the public spoke regarding this application. Merline Duering from Prince of
Peace briefly spoke about the project.
Recommendation:
The Planning Commission unanimously recommended approval of the Site Plan.
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Casey Stotts, Dan Hatten, Dave Hunstad, Corey Harmening, Brian Mehr, Dolf
Moon, Jean Ward, Jeremy Carter, John Olson, John Paulson, John Webster,
Judy Flemming, Kent Exner, Lee Miller, Lenny Rutledge, Marc Sebora, Mike
Bahe, Steve Landcaster Dan Jochum and Andrea Schwartz (Persons in
attendance at Planning Staff Meeting (in bold)
Date: April 7, 2014, for April 15, 2014, Planning Commission Meeting
Application: Consideration of a Site Plan Review at 301 Glen St. SW (Including 306, 316,
326 Franklin St SW).
Applicant: Prince of Peace Senior Apartments Inc.
Site Plan
Prince of Peace Senior Apartments Inc. is requesting a Site Plan review for a 20 unit expansion
located at 301 Glen St SW (306, 316, 326 Franklin St SW).
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Site Plan
Prince of Peace Senior Apartments (301 Glen St SW)
Planning Commission — 04/15/14
Page 2
Existing Zoning:
Property Location:
Lot Size:
Existing Land Use:
Adjacent Land Use
And Zoning:
Comprehensive
Land Use Plan:
Zoning History:
Applicable
Regulations:
Building:
Site Plan:
GENERAL INFORMATION
R -4 and R -2
301 Glen St., Lot 1, Block 1, Prince of Peace Addition; Lot 1, 2
and 3, Block 31, South Half City of Hutchinson.
2.15 acres
Prince of Peace Senior ApartmentsNacant
R -2 (Medium Density Residential)
High Density Residential/Mixed Use
A portion of property was rezoned from R -2 to R -3 in 1988.
Another rezoning was done in 1994 and was rezoned from R -2 to
R -4. A Conditional Use Permit was granted in 1994 for the Senior
Apartment Use.
Section 154.169
The proposed building is 10,000 sq. ft.
The City Council deems it is necessary and appropriate to require site plan approval of
developments in certain zoning districts to preserve and promote attractive, well - planned, stable
urban conditions. The following is an overview of site plan considerations.
Setbacks:
The setbacks for this use are 35 feet for front, rear, and side yard setbacks. Rear setback appears
to be to be only 30 feet. The applicant will need to decide whether to modify site plan or apply
for a variance prior to construction.
Sianaae:
Any signage on the building will need a sign permit and will need to be residential in character.
Parking /Access /Circulation
The Zoning Ordinance requires Senior Apartment facilities to have .5 off street parking spaces
per dwelling unit. Staff understands there will be tuck under parking under the apartments.
Site Plan
Prince of Peace Senior Apartments (301 Glen St SW)
Planning Commission — 04/15/14
Page 3
Access to the site will be off Glen St, and 4th Avenue SW. The access to the site will not change
significantly other than the alley is proposed to be vacated. Residents would most likely use the
alley way that is in place currently to access the parking in the rear. Visitors typically access the
site from Glen St. Overall, access to the site is good and shouldn't be an issue.
There is an existing parking lot on the southeastern portion of the site that is utilized by Peace
Lutheran Church, as well as the Prince of Peace Senior Living facility. A shared use parking
agreement for this parking lot will be required and will have to be recorded with McLeod County
if this parking is to continue to be used by both Prince of Peace and Peace Lutheran Church.
Building
The building is proposed to a 20 unit expansion added on to the east of the existing building.
Staff understands the building will look very similar to the existing building. The addition will
also be 2 stories.
Landscaping_ and LiAtina:
The Zoning Ordinance requires tree planting at a rate of 1 tree per 800 sq. ft. of landscaped area.
There are mature trees on the boulevard of Franklin Street that should remain and be protected
during construction. The final landscape plan will be reviewed at the time of building permit and
approved by the City Arborist.
Stormwater Management:
There is a bioretention swale located around the perimeter of the new addition to handle
storwater runoff. Staff has some concerns regarding the location of these swales being so close to
the building. If there is ever an emergency situation the concern is regarding residents being able
to exit the building without the swales being a hindrance and rescue /emergency personnel. Staff
will work with the applicant to determine the best approach regarding retention swales /ponding
onsite.
Recommendation:
Staff recommends approval of the request with the following conditions:
I. The proposed building and site improvements shall comply with the standards of the
R -4 district and the Zoning Ordinance, as well as all other City regulations.
2. Any reconstruction of existing infrastructure within City of Hutchinson right of way
or easement areas shall be the developer's responsibility, including necessary
improvements and associated costs. This work shall meet all of the City's engineering
standards and be approved by the City.
3. The City of Hutchinson must be notified 7 days prior to any roadway or utility work
that is going to be done within the City right of way. If the proposed work impacts
roadway traffic flow, a traffic plan must be submitted to the City Engineer for
approval. All roadway work must be fully completed to City standards within 10
calendar days of the original disturbance. If the work isn't fully completed within 10
calendar days, the City reserves the right to have the work completed and
invoice /assess the property owner for all associated costs.
4. There must be emergency service access around the building. Fire hydrants must be
located no farther than 400 feet from the building.
Site Plan
Prince of Peace Senior Apartments (301 Glen St SW)
Planning Commission — 04/15/14
Page 4
5. Exterior refuse collection area must be fully screened.
6. A shared parking agreement between Prince of Peace and Peace Lutheran Church
needs to entered into and recorded with McLeod County for Prince of Peace to utilize
the parking lot on the southeastern portion of the lot.
7. The exterior of the building shall generally match the architecture of the existing
Prince of Peace building and be of residential character.
8. The property needs to be re -zoned to R -4 for this use to be built.
9. A conditional use permit is needed for this use.
10. A plat is required to combine all of the lots into one lot so that the building isn't built
over lots lines.
11. The alley will need to be vacated as public right of way and all utilities in the alley
will need to be re- routed or moved at the owner's expense.
12. Franklin Street utility installations and necessary restoration to be limited to
established City roadway disturbance parameters.
13. Traffic control for all roadway and sidewalk closures /impacts as deemed necessary by
the City Engineer shall be the responsibility of the Developer.
14. Franklin Street pavement patch section must meet or exceed existing thicknesses per
City Engineer approval.
15. Relocation of all gas, electric and other private utilities shall be the responsibility of
the Developer.
16. Proposed bioretention swale performance must satisfy City stormwater pond
detention and treatment criteria/guidelines (City Engineer and Environmental
Specialist to review further).
17. Sanitary sewer service piping should be noted as PVC.
18. Storm sewer mains within City right -of -way shall be RCP (reinforced concrete pipe).
o La lIa
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CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14266
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A SITE
PLAN REVIEW APPLICTION REQUESTED BY PRINCE OF PEACE SENIOR APARTMENTS INC.
TO ALLOW A 20 UNIT EXPANSION LOCATED AT 301 GLEN ST SW
FACTS
1. Prince of Peace Senior Apartments Inc, is the owner of the land located at 301 Glen St SW (306, 316,
326 Franklin St SW), Hutchinson Minnesota; and,
2. The subject property is legally described as: Lot 1, Block 1, Prince of Peace Addition; Lots 1, 2 and 3,
Block 31, South Half City of Hutchinson
3. Prince of Peace Senior Apartments Inc. has applied to the City for a site plan review to allow a 20 unit
expansion at 301 Glen St SW, Hutchinson MN.
4. The Planning Commission met on April 15, 2014, and hereby recommends approval of the request
subject to the following findings and conditions:
a) The proposed building and site improvements shall comply with the standards of the R -4
district and the Zoning Ordinance, as well as all other City regulations.
b) Any reconstruction of existing infrastructure within City of Hutchinson right of way or
easement areas shall be the developer's responsibility, including necessary improvements
and associated costs. This work shall meet all of the City's engineering standards and be
approved by the City.
C) The City of Hutchinson must be notified 7 days prior to any roadway or utility work that
is going to be done within the City right of way. If the proposed work impacts roadway
traffic flow, a traffic plan must be submitted to the City Engineer for approval. All
roadway work must be fully completed to City standards within 10 calendar days of the
original disturbance. If the work isn't fully completed within 10 calendar days, the City
reserves the right to have the work completed and invoice /assess the property owner for
all associated costs.
d) There must be emergency service access around the building. Fire hydrants must be
located no farther than 400 feet from the building.
e) Exterior refuse collection area must be fully screened.
f) A shared parking and access agreement between Prince of Peace and Peace Lutheran
Church needs to entered into and recorded with McLeod County for Prince of Peace to
utilize the parking lot on the southeastern portion of the lot and access to the rear of the
complex.
g) The exterior of the building shall generally match the architecture of the existing Prince
of Peace building and be of residential character.
h) The property needs to be re -zoned to R -4 for this use to be built.
i) A conditional use permit is needed for this use.
j) A plat is required to combine all of the lots into one lot so that the building isn't built
over lots lines.
k) The alley will need to be vacated as public right of way and all utilities in the alley will
need to be re- routed or moved at the owner's expense.
Findings of Fact — Resolution # 14266
Prince of Peace Senior Apartments Site Plan Approval
Page 2
1) Franklin Street utility installations and necessary restoration to be limited to established
City roadway disturbance parameters.
m) Traffic control for all roadway and sidewalk closures /impacts as deemed necessary by the
City Engineer shall be the responsibility of the Developer.
n) Franklin Street pavement patch section must meet or exceed existing thicknesses per City
Engineer approval.
o) Relocation of all gas, electric and other private utilities shall be the responsibility of the
Developer.
p) Proposed bioretention swale performance must satisfy City stormwater pond detention
and treatment criteria/guidelines (City Engineer and Environmental Specialist to review
further).
q) Sanitary sewer service piping should be noted as PVC.
r) Storm sewer mains within City right -of -way shall be RCP (reinforced concrete pipe).
5. The City Council of the City of Hutchinson reviewed the requested site plan at its meeting on April 22,
2014, and has considered the recommendation and findings of the Planning Commission and hereby
does recommend approval of the site plan, subject to the following findings and conditions:
a) The proposed building and site improvements shall comply with the standards of the R -4
district and the Zoning Ordinance, as well as all other City regulations.
b) Any reconstruction of existing infrastructure within City of Hutchinson right of way or
easement areas shall be the developer's responsibility, including necessary improvements
and associated costs. This work shall meet all of the City's engineering standards and be
approved by the City.
C) The City of Hutchinson must be notified 7 days prior to any roadway or utility work that
is going to be done within the City right of way. If the proposed work impacts roadway
traffic flow, a traffic plan must be submitted to the City Engineer for approval. All
roadway work must be fully completed to City standards within 10 calendar days of the
original disturbance. If the work isn't fully completed within 10 calendar days, the City
reserves the right to have the work completed and invoice /assess the property owner for
all associated costs.
d) There must be emergency service access around the building. Fire hydrants must be
located no farther than 400 feet from the building.
e) Exterior refuse collection area must be fully screened.
f) A shared parking and access agreement between Prince of Peace and Peace Lutheran
Church needs to entered into and recorded with McLeod County for Prince of Peace to
utilize the parking lot on the southeastern portion of the lot and access to the rear of the
complex.
g) The exterior of the building shall generally match the architecture of the existing Prince
of Peace building and be of residential character.
h) The property needs to be re -zoned to R -4 for this use to be built.
i) A conditional use permit is needed for this use.
j) A plat is required to combine all of the lots into one lot so that the building isn't built
over lots lines.
k) The alley will need to be vacated as public right of way and all utilities in the alley will
need to be re- routed or moved at the owner's expense.
1) Franklin Street utility installations and necessary restoration to be limited to established
City roadway disturbance parameters.
Findings of Fact — Resolution # 14266
Prince of Peace Senior
Apartments Site Plan Approval
Page 3
m)
Traffic control for all roadway and sidewalk closures /impacts as deemed necessary by the
City Engineer shall be the responsibility of the Developer.
n)
Franklin Street pavement patch section must meet or exceed existing thicknesses per City
Engineer approval.
o)
Relocation of all gas, electric and other private utilities shall be the responsibility of the
Developer.
p)
Proposed bioretention swale performance must satisfy City stormwater pond detention
and treatment criteria/guidelines (City Engineer and Environmental Specialist to review
further).
q)
Sanitary sewer service piping should be noted as PVC.
r)
Storm sewer mains within City right -of -way shall be RCP (reinforced concrete pipe).
APPLICABLE LAW
6. Section 154.169 Municipal Code of Ordinances
CONCLUSIONS OF THE LAW
7. Site plan is consistent with the comprehensive plan.
8. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character
of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health,
safety and general welfare.
9. The proposed use will be designed, arranged and operated so as to permit the development and use of
neighboring property in accordance with the applicable district regulations
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the
application to approve a site plan to allow Prince of Peace Senior Apartments to expand 20 units at 301 Glen St
SW., Hutchinson, MN is approved.
Adopted by the City Council this 22nd day of April, 2014.
ATTEST:
Jeremy J. Carter Steven W. Cook
City Administrator Mayor
HUTMINSON CITYOOUNCIL ci=y-f�
Request for Board Action X; MW
Agenda Item: Consideration of a Right of Way Plat of Outlot A, Fairway Estates 3rd Addition
Department: Planning
LICENSESBanON
Meeting Date: 4/22/2014
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Consent Agenda
Time Requested (M inutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/ EXPLANA -n ON OF AGENDA ITEM:
Right of Way Plat No. 13 is proposed by Gus Wurdell and would dedicate an existing private street into a public right
of way off of Heritage Avenue NW. The original developers M &P Partners wanted the street to be private when the
development was originally platted.
The proposed right of way plat would turn a private cul -de -sac into a public street. The original developers, M &P
Partners wanted the street to be private when the development was originally platted. The reason it was proposed to
be a private street is because the developers did not want to construct shared driveways, which was something City
staff indicated should be required because concerns of snow storage /removal and where all of the snow would be
stored in the cul -de -sac. Because of this the City approved the original plat with the street being private. It should
also be noted that the street meet all other City design criteria in terms of size, width, construction standards, etc. The
primary City concern at the time of the original approval was snow storage.
City Staff has worked with Mr. Wurdell to come up with a driveway layout plan that is acceptable to City Staff. Please
see the attached handout with the driveway layouts.
BOARD AGnON REQUEST®:
Approval of the Right of Way Plat and the additional driveway layout plan.
Fiscal Impact: Fundi ng Source:
FTElmpact: Budget Change: No
Induded in current budget: No
PRO.ECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
RemainingCost: $ 0.00 Funding Source:
MEMORANDUM
DATE: April 16, 2014 for the April 22, 2014 City Council meeting
TO: Hutchinson City Council
FROM: Dan Jochum, Planning Director
SUBJECT: PRELIMINARY AND FINAL PLAT "STREET RIGHT OF WAY PLAT NO. 13 "
APPLICANT: Gus Wurdell
Background:
Right of Way Plat No. 13 is proposed by Gus Wurdell and would dedicate an existing private
street into a public right of way off of Heritage Avenue NW. The original developers M &P
Partners wanted the street to be private when the development was originally platted. Please
see staff report for more detailed information.
Planninq Commission Meetinq:
The Planning Commission held a public hearing and considered the request at their April 15,
2014 meeting. There were no neighboring property owners objecting to the request. City Staff
indicated that the driveway layout plan should also be approved with the plat to ensure proper
driveway placement. Staff noted concerns with snow removal in cul -de -sacs, as well as the
fact this roadway meets all City standards for construction and geometrics. After discussing
the request, the Planning Commission unanimously recommended approval.
DIRECTORS REPORT - PLANNING DEPARTMENT
To
From
Date:
Application
Applicant:
Hutchinson Planning Commission
Casey Stotts, Dan Hatten, Dave Hunstad, Corey Harmening, Brian Mehr, Dolf
Moon, Jean Ward, Jeremy Carter, John Olson, John Paulson, John Webster,
Judy Flemming, Kent Exner, Lee Miller, Lenny Rutledge, Marc Sebora, Mike
Bahe, Steve Landcaster Dan Jochum and Andrea Schwartz (Persons in
attendance at Planning Staff Meeting (in bold)
April 7, 2014, for April 15, 2014, Planning Commission Meeting
PRELIMINARY AND FINAL PLAT OF RIGHT OF WAY PLAT NO 13
FOR OUTLOT A, FAIRWAY ESTATES 3" ADDITION
Gustav Wurdell
PRELIMINARY AND FINAL PLAT
Right of Way Plat No. 13 is proposed by Gus Wurdell and would dedicate an existing private
street into a public right of way off of Heritage Avenue NW. The original developers M &P
Partners wanted the street to be private when the development was originally platted.
.y
1 431
1427
Z
CD 1435 1423
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1419
1439 1415
1411
1443
HERITAGE AVE NW
1444 1430
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1412
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Preliminary and Final plat
Planning Commission — April, 15, 2014
Right of Way Plat No. 13
Page 2
GENERAL INFORMATION
Adjacent Land Use
And Zoning: R -1 PD (Single Family Residential Planned Development)
Comprehensive
Land Use Plan: N/A
Zoning History: Fairway Estates was platted in 1994. The 3rd phase was platted in 2006.
Applicable
Regulations: Section 153, Subdivision Control, City Code
Analysis:
The proposed right of way plat would turn a private cul -de -sac into a public street. The original
developers, M &P Partners wanted the street to be private when the development was originally
platted. The reason it was proposed to be a private street is because the developers did not want
to construct shared driveways, which was something City staff indicated should be required
because concerns of snow storage /removal and where all of the snow would be stored in the cul-
de -sac. Because of this the City approved the original plat with the street being private. It
should also be noted that the street meet all other City design criteria in terms of size, width,
construction standards, etc. The primary City concern at the time of the original approval was
snow storage.
The Planning Commission will recall that during the January 2014 Planning Commission
meeting Mr. Wurdell had a request to amend the PDD District for this cul -de -sac to allow
driveways with zero setbacks because the driveways were too narrow near the street to function
as Mr. Wurdell thought they should. Amending the PDD to allow zero driveway setbacks, has in
essence, created "shared" driveways at the point the driveways and cul -de -sac meet for several of
the lots with narrower frontage. Staff will be providing a drawing at the Planning Commission
meeting showing the possibilities for shared driveways per the PDD approval in January. The
public works department still has some concerns related to snow storage that can be discussed in
further detail at the Planning Commission Meeting.
Recommendation:
Staff feels the Planning Commission should carefully consider this request and determine if
accepting the existing private street will be in the best interest of the public. If the Planning
Commission feels this request should be granted the following conditions are suggested:
1. The developer needs to inform property owners that their addresses will be changing
from Heritage Avenue NW to Heritage Court NW and that this was required because the
developer wanted the street to be a public street rather than a private street.
2. Limit driveway width to 24 feet.
3. The platted roadway meets the subdivisions standards for new roadways in the City
Code.
4. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days
of approval
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M E M" It x . D U M
TO: Dan Jochum, Planning Director
FROM: Kent Exner, Director of Public Works /City Engineer
RE: Proposed Fairway Estates 3rd Addition Plat
DATE: April 14, 2014
In regards to a developer's proposal (City of Hutchinson Street Right of Way Plat No. 13), City staff has performed a
cursory review of cul -de -sac type roadways (public and private) that have been implemented within the recent past.
Based on the analysis of this information, City staff offers the following input that should be considered prior to the City
Council's and Planning Commission' s decisions relative to this proposed plat.
• To the best of City Engineering staff s knowledge /information, Fairway Estates 3rd Additionplat was originally
platted and approved as a private roadway due to the very narrow lot frontages along the rear property lines of
the cul -de -sac and the fact that narrow cul -de -sac frontages are further decreased at the actual street edge due to
the circular geometries involved.
• Per staff research of recent plats, the City has typically approved cul -de -sac with respective lot frontages that
exceed 43' in width at the right -of -way line. This minimum dimension combined with a maximum standard
driveway width of 24' ultimately provides for some boulevard (green space) area for utility installations, street
lighting and snow removal storage.
• Three platted lots (30.18', 28.71' and 36.82' respectively) within the Fairway Estates 3rd Addition plat fail to
meet a minimum 43'-wide frontage dimension. Thus, boulevard limitations were recognized and the plat was
originally platted as a private roadway (also identified as such within the Fairway Estates 3rd Addition
Subdivision Agreement).
• Please note that other public street cul -de -sacs within this development, Birdie Lane and Birdie Court, have lot
frontages that exceed the previously mentioned minimum width (shortest dimension within both is 55.93').
• Please note that other private street cul -de -sacs within this development along Heritage Avenue NW have lot
frontages that do not satisfy the previously mentioned minimum width (total of 7 lots fail to measure 43').
Per City staff s review, the constructed roadway typical section (pavement/gravel/sand thicknesses) and geometries
(width, radius and curvature) appear to meet current City standards. At this point, if City policymakers are inclined to
approve the proposed plat that in essence conveys the future roadway infrastructure operations and maintenance
responsibilities to the City, I would recommend that the following stipulations be adopted.
• Per City standard `Concrete Driveway Panel and Curb Opening' detail plate (see attachment), single - property
driveways shall have a maximum width of 24' at the right -of -way line and roadway edge.
• Per City standard 'Concrete Driveway Panel and Curb Opening' detail plate, shared - property driveways shall
have a maximum width of 36' (similar to twinhome application) at the right -of -way line and roadway edge.
• Driveways shall be installed (per City approval) near locations shown within the attached `Driveway Layout'
figure to maximize area for utilities, street lighting and snow removal.
• Utility relocations and infrastructure revisions necessary to accommodate any driveway installations shall be the
responsibility of the developer and/or property owner.
Please feel free to forward any questions or comments to me.
Thank you.
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CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14267
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF
PRELIMINARY AND FINAL PLAT OF RIGHT OF WAY PLAT NO.13
FACTS
1. Gustav Wurdell, is the owner of the land located at Outlot A, Fairway Estates Third Addition, Hutchinson
Minnesota; and,
2. The subject property is legally described as: Outlot A, Fairway Estates Third Addition
3. Gustav Wurdell, has applied to the City for a preliminary and final plat to dedicate an existing private street
into a public right of way located at Outlot A, Fairway Estates Third Addition.
4. The Planning Commission met on April 15, 2014, and held a public hearing on the request and considered the
effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and
anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with
the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and
conditions:
a. The developer needs to inform property owners that their addresses will be changing from Heritage
Avenue NW to Heritage Court NW and that this was required because the developer wanted the street
to be a public street rather than a private street.
b. Limit driveway width to 24 feet.
c. The platted roadway meets the subdivisions standards for new roadways in the City Code.
d. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval.
e. Developer needs to follow the driveway layout plan that City staff prepared.
5. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its meeting on
April 22, 2014, and has considered the recommendation and findings of the Planning Commission and hereby
does recommend approval of the conditional use permit, subject to the following findings and conditions:
a. The developer needs to inform property owners that their addresses will be changing from Heritage
Avenue NW to Heritage Court NW and that this was required because the developer wanted the street
to be a public street rather than a private street.
b. Limit driveway width to 24 feet.
c. The platted roadway meets the subdivisions standards for new roadways in the City Code.
d. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval.
e. Developer needs to follow the driveway layout plan that City staff prepared.
APPLICABLE LAW
6. The preliminary and final plat request meets the standards as required in Section 153, Subdivision Control, of
the City of Hutchinson Municipal Code:
CONCLUSIONS OF THE LAW
7. The requested right of way plat is consistent with the comprehensive plan.
8. The requested right of way plat is in conformance with Section 153 of the City of Hutchinson Municipal Code.
Findings of Fact — Resolution # 14267
Preliminary and Final Plat No. 13
Page 2
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the
application to issue a preliminary and final plat to dedicate an existing private street into a public right of way off of
Heritage Avenue NW on Outlot A, Fairway Estates Third Addition, Hutchinson MN is approved.
Adopted by the City Council this 22nd day of April, 2014.
ATTEST:
Jeremy J. Carter Steven W. Cook
City Administrator Mayor
HUTMI NEON CITY OOUNa L ci=y-f�
Request for Board Action X; Ma
Agenda Item: Lot Split at 905 Golf Course Road NW
Department: Planning
UCBUSESB[TION
Meeting Date: 4/22/2014
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Consent Agenda
Time Requested (M inutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/ EXPLANAII ON OF AGENDA ITEM:
Hutchinson Baptist Church is requesting a Lot Split to split the South West 1.86 acres from 905 Golf Course Rd NW.
The remaining parcel to the east is 3.91 acres.
The applicant is requesting to split the South West 1.86 acres from 905 Golf Course Rd NW. The total lot area is 5.77
acres. The remaining lot will be approximately 3.91 acres in size. A six foot utility and drainage easement must be
added along both sides of the new property line that is created by the lot split.
BOARD ACTION REQUESM:
Approval of lot split.
Fiscal Impact: Funding Source:
FTElmpact: Budget Change: No
Induded in current budget: No
PRO.ECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
MEMORANDUM
DATE: April 16, 2014, for the April 22, 2014, City Council Meeting
TO: Hutchinson City Council
FROM: Dan Jochum, Planning Director
SUBJECT: Consideration of a Lot Split at 905 Golf Course Road NW.
Background:
The applicant is requesting to split the South West 1.86 acres from 905 Golf Course Rd NW.
The total lot area is 5.77 acres. The remaining lot will be approximately 3.91 acres in size.
A six foot utility and drainage easement must be added along both sides of the new property
line that is created by the lot split.
Planninq Commission Meeting:
The Planning Commission considered the request at their April 15, 2014 meeting. Mr.
Jochum explained the request is to split the lot. Mr. Jochum explained there needs to be a
shared access easement, as well as an easement for water and sanitary sewer utilities to be
brought to the westerly parcel. Staff recommended approval of the requests subject to the
listed conditions.
The applicants were in attendance and did not speak at the meeting
Nobody from the public spoke regarding this request.
Recommendation:
The Planning Commission unanimously recommended approval of the Lot Split with staff
recommended conditions.
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Casey Stotts, Dan Hatten, Dave Hunstad, Corey Harmening, Brian Mehr, Dolf
Moon, Jean Ward, Jeremy Carter, John Olson, John Paulson, John Webster,
Judy Flemming, Kent Exner, Lee Miller, Lenny Rutledge, Marc Sebora, Mike
Bahe, Steve Landcaster Dan Jochum and Andrea Schwartz (Persons in
attendance at Planning Staff Meeting (in bold)
Date: April 7, 2014, for April 15, 2014, Planning Commission Meeting
Application: Consideration of a Lot Split — 905 Golf Course Road NW
Applicant: Hutchinson Baptist Church, Lance Ketchum
Lot Split
Hutchinson Baptist Church is requesting a Lot Split to split the South West 1.86 acres from 905
Golf Course Rd NW. The remaining parcel to the east is 3.91 acres.
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Lot Split
905 Golf Course Rd NW
Planning Commission — 04/15/2014
Page 2
GENERAL INFORMATION
Existing Zoning: R -1 (Single Family Residential)
Property Location:
Lot Size:
Existing Land Use:
Adjacent Land Use
And Zoning:
Comprehensive
Land Use Plan:
Zoning History:
Applicable
Regulations:
Lot Split:
905 Golf Course Rd NW (Detailed description can be found on
attached survey)
5.77 acres
Vacant Farm House
R -2 PD (Medium Density Residential Planned Development)
Medium Density Residential
Property was zoned R -1 when it was annexed into the City of
Hutchinson.
Section 153.05
The applicant is requesting to split the South West 1.86 acres from 905 Golf Course Rd NW.
The total lot area is 5.77 acres. The remaining lot will be approximately 3.91 acres in size. A six
foot utility and drainage easement must be added along both sides of the new property line that is
created by the lot split.
Recommendation:
Staff recommends approval of the request with the following conditions:
1. Any reconstruction of existing infrastructure within City of Hutchinson right of way
or easement areas shall be the developer's responsibility, including necessary
improvements and associated costs. This work shall meet all of the City's engineering
standards and be approved by the City.
2. The City of Hutchinson must be notified 7 days prior to any roadway or utility work
that is going to be done within the City right of way. If the proposed work impacts
roadway traffic flow, a traffic plan must be submitted to the City Engineer for
approval. All roadway work must be fully completed to City standards within 10
calendar days of the original disturbance. If the work isn't fully completed within 10
Lot Split
905 Golf Course Rd NW
Planning Commission — 04/15/2014
Page 3
calendar days, the City reserves the right to have the work completed and
invoice /assess the property owner for all associated costs.
3. There must be emergency service access around the building. Fire hydrants must be
located no farther than 400 feet from the building.
4. A six foot utility and drainage easement must be added along both sides of the new
property line and recorded at the McLeod County Recorder's Office within 1 year of
the approval of the lot split.
5. The lot split must be recorded at the McLeod County Recorder's Office prior to any
building permits being issued for the site.
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14258
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF LOT SPLIT
LOCATED AT 905 GOLF COURSE RD NW
FACTS
1. Hutchinson Baptist Church, is the owner of a parcel of land located at 905 Golf Course Rd NW,
Hutchinson Minnesota; and,
2. The subject property is legally described as: Full Description: Part of the West Half of the Northeast
Quarter of Section 36, Township 117, Range 30, McLeod County, Minnesota, described as follows:
Commencing at the northeast corner of said West Half of the Northeast Quarter of Section 36, thence
on an assumed bearing of South 00 degrees 42 minutes 42 seconds West along the East line of said
West Half of the Northeast Quarter 1657.60 feet to the point of beginning of the tract to be described;
thence continuing South 00 degrees 42 minutes 42 seconds West along said East line 530.47 feet to the
centerline of the existing Road; thence North 56 degrees 33 minutes 00 seconds West along said
centerline 247.00 feet; thence northwesterly along said centerline along a tangential curve that is
concave to the southwest, said curve having a central angle of 97 degrees 00 minutes 00 seconds, a
radius length of 3596.97 feet, an arc length of 439.50 feet; thence North 03 degrees 18 minutes 00
seconds East, not tangent to the last described curve, 384.08 feet; thence South 69 degrees 57 minutes
00 seconds East 608.00 feet to the point of beginning and excepting therefrom all that part of the Golf
Course Road Northwest right -of -way lying in the South Half of the Southwest Quarter of the
Northeast Quarter of Section 36. This tract contains 5.81 acres of land and is subject to any an all
easements of record.
3. Hutchinson Baptist Church, has applied to the City for a lot split located at 905 Golf Course Rd NW,
Hutchinson MN.
4. The Planning Commission met on April 15, 2014, and held a public hearing on the request and
considered the effects of the proposal on the health, safety, and welfare of the occupants of the
surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in
the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval
of the request subject to the following findings and conditions:
a. Any reconstruction of existing infrastructure within City of Hutchinson right of way or
easement areas shall be the developer's responsibility, including necessary improvements and
associated costs. This work shall meet all of the City's engineering standards and be approved
by the City.
b. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is
going to be done within the City right of way. If the proposed work impacts roadway traffic
flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work
must be fully completed to City standards within 10 calendar days of the original disturbance.
If the work isn't fully completed within 10 calendar days, the City reserves the right to have
the work completed and invoice /assess the property owner for all associated costs.
C. There must be emergency service access around the building. Fire hydrants must be located no
farther than 400 feet from the building.
Findings of Fact — Resolution # 14258
905 Golf Course Rd Lot Split
Page 2
d. A six foot utility and drainage easement must be added along both sides of the new property
line and recorded at the McLeod County Recorder's Office within 1 year of the approval of the
lot split.
e. The lot split must be recorded at the McLeod County Recorder's Office prior to any building
permits being issued for the site.
f. Defined cross access easements will be required to ensure access to each parcel. This
easement shall be recorded when the lot split is recorded with McLeod County.
g. Public and private easements are required to ensure water and sanitary sewer can be provided
to existing building site (westerly parcel).
5. The City Council of the City of Hutchinson reviewed the requested lot split at its meeting on April 22,
2014, and has considered the recommendation and findings of the Planning Commission and hereby
does recommend approval of the lot split, subject to the following findings and conditions:
a. Any reconstruction of existing infrastructure within City of Hutchinson right of way or
easement areas shall be the developer's responsibility, including necessary improvements and
associated costs. This work shall meet all of the City's engineering standards and be approved
by the City.
b. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is
going to be done within the City right of way. If the proposed work impacts roadway traffic
flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work
must be fully completed to City standards within 10 calendar days of the original disturbance.
If the work isn't fully completed within 10 calendar days, the City reserves the right to have
the work completed and invoice /assess the property owner for all associated costs.
C. There must be emergency service access around the building. Fire hydrants must be located no
farther than 400 feet from the building.
d. A six foot utility and drainage easement must be added along both sides of the new property
line and recorded at the McLeod County Recorder's Office within 1 year of the approval of the
lot split.
e. The lot split must be recorded at the McLeod County Recorder's Office prior to any building
permits being issued for the site.
f. Defined cross access easements will be required to ensure access to each parcel. This
easement shall be recorded when the lot split is recorded with McLeod County.
g. Public and private easements are required to ensure water and sanitary sewer can be provided
to existing building site (westerly parcel).
APPLICABLE LAW
6. The lot split request meets the following standards as required in Section 153.05 of the City of
Hutchinson Municipal Code, Subdivision Control.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the
application to issue a lot split located at 905 Golf Course Rd NW, Hutchinson MN is approved.
Adopted by the City Council this 22nd day of April, 2014.
ATTEST:
Findings of Fact — Resolution # 14258
905 Golf Course Rd Lot Split
Page 3
Jeremy J. Carter Steven W. Cook
City Administrator Mayor
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HUTMI NEON CITY OOUNa L ci=y-f�
Request for Board Action X; Ma
Agenda Item: Consideration of Lot Split at 1105 Benjamin Ave. SE
Department: Planning
LICENSESB[TION
Meeting Date: 4/22/2014
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Consent Agenda
Time Requested (M inutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/ EKPLANAII ON OF AGMDA ITEM:
Hutchinson Economic Development Authority is requesting a Lot Split to split the South four acres from Lot 1, Block 2,
Energy Park North Second Addition.
The applicant is requesting to split the South four acres from Lot 1, Block 2, Energy Park North Second Addition. The
total lot area is 7.5 acres. The remaining lot will be approximately 3.5 acres in size. A six foot utility and drainage
easement must be added along both sides of the new property line that is created by the lot split.
All costs associated with providing water, sanitary sewer, and other utilities to the lot will be the responsibility of the
developer.
BOARD ACTION REQUEST®:
Approval Lot Split.
Fiscal Impact: Funding Source:
FTElmpact: Budget Change: No
Induded in current budget: No
PRO.ECT SOON:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
MEMORANDUM
DATE: April 16, 2014, for the April 22, 2014, City Council Meeting
TO: Hutchinson City Council
FROM: Dan Jochum, Planning Director
SUBJECT: Consideration of a Lot Split at 1105 Benjamin Ave SE.
Background:
The applicant is requesting to split the South four acres from Lot 1, Block 2, Energy Park
North Second Addition. The total lot area is 7.5 acres. The remaining lot will be
approximately 3.5 acres in size. A six foot utility and drainage easement must be added
along both sides of the new property line that is created by the lot split.
Planninq Commission Meeting:
The Planning Commission considered the request at their April 15, 2014 meeting. Mr.
Jochum explained the request is to split the lot. Mr. Jochum explained access to both
parcels, as well as utility information for both parcels. It was noted that that developer will
be responsible for all costs to get water, sanitary sewer infrastructure to the southern parcel.
The applicants were in attendance and did not speak at the meeting
Nobody from the public spoke regarding this request.
Recommendation:
The Planning Commission unanimously recommended approval of the Lot Split with staff
recommended conditions.
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Casey Stotts, Dan Hatten, Dave Hunstad, Corey Harmening, Brian Mehr, Dolf
Moon, Jean Ward, Jeremy Carter, John Olson, John Paulson, John Webster,
Judy Flemming, Kent Exner, Lee Miller, Lenny Rutledge, Marc Sebora, Mike
Bahe, Steve Landcaster Dan Jochum and Andrea Schwartz (Persons in
attendance at Planning Staff Meeting (in bold)
Date: April 7, 2014, for April 15, 2014, Planning Commission Meeting
Application: Consideration of a Lot Split— 1105 Benjamin Avenue
Applicant: Hutchinson Economic Development Authority
Lot Split
Hutchinson Economic Development Authority is requesting a Lot Split to split the South four
acres from Lot 1, Block 2, Energy Park North Second Addition.
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BENJAMIN AVE SE
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Lot Split
1105 Benjamin Ave. SE
Planning Commission — 04/15/2014
Page 2
GENERAL INFORMATION
Existing Zoning: I -1 (Light Industrial Park)
Property Location:
Lot Size:
Existing Land Use:
Adjacent Land Use
And Zoning:
Comprehensive
Land Use Plan:
Zoning History:
Applicable
Regulations:
Lot Split:
1105 Benjamin Avenue (Lot 1, Block 2, Energy Park North
Second Addition)
5.7 acres
Vacant
I -1 (Light Industrial Park)
Industrial
The property was rezoned from R -1 to I -1 in 2008
Section 153.05
The applicant is requesting to split the South four acres from Lot 1, Block 2, Energy Park North
Second Addition. The total lot area is 7.5 acres. The remaining lot will be approximately 3.5
acres in size. A six foot utility and drainage easement must be added along both sides of the new
property line that is created by the lot split.
Recommendation:
Staff recommends approval of the request with the following conditions:
1. Any reconstruction of existing infrastructure within City of Hutchinson right of way
or easement areas shall be the developer's responsibility, including necessary
improvements and associated costs. This work shall meet all of the City's engineering
standards and be approved by the City.
2. The City of Hutchinson must be notified 7 days prior to any roadway or utility work
that is going to be done within the City right of way. If the proposed work impacts
roadway traffic flow, a traffic plan must be submitted to the City Engineer for
approval. All roadway work must be fully completed to City standards within 10
calendar days of the original disturbance. If the work isn't fully completed within 10
calendar days, the City reserves the right to have the work completed and
invoice /assess the property owner for all associated costs.
3. There must be emergency service access around the building. Fire hydrants must be
located no farther than 400 feet from the building.
Lot Split
1105 Benjamin Ave. SE
Planning Commission — 04/15/2014
Page 3
4. A six foot utility and drainage easement must be added along both sides of the new
property line and recorded at the McLeod County Recorder's Office within 1 year of
the approval of the lot split.
5. The lot split must be recorded at the McLeod County Recorder's Office prior to any
building permits being issued for the site.
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Nafi °45'170 "W �6i.❑O -- 1
CERTIFICATE OF SURVEY FOR
HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY
BLOCK 2
rolnage 8 utility eoavment � � ,
LOT 2
' "' I NORTHERLY PARCEL G��D
W I AREA -3.50 Acres
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ERERGY PARK NORTti '
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SOUTHERLY PARCEL
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01 DESCRIPTION FOR SOUTHERLY PARCEL
That part of Lot I, Block 2, ENERGY PARK NORTH SECOND ADDITION, according to the
recorded plot thereof, lying southerly of a line described as follows:
Commencing at the southwest corner of said Lot I: Thence North 01 degree 07 minutes 21
seconds West, assumed bearing, along the west line of said Lot I a distance of 372.50 feet
to the point of beginning of the line to be described: thence North 89 degrees 13 minutes
31 seconds East 423.24 feet*, thence South 35 degrees 48 minutes 55 seconds East 126.32
feet To the easterly line of said Lot 1 and said line there terminating,
DESCRIPTION FOR NORTHERLY PARCEL
Lot I, Block 2, ENERGY PARK NORTH SECOND ADDITION, according to the recorded plot
thereof, excepting therefrom that part of sold Lot I lying southerly of a line described cs
follows'.
Commencing at the southwest corner of said Lot is thence North 01 degree 07 minutes 21
seconds We", assumed bearing, along the west line of sold Lot I a distance of 372.50 feet
to the point of beginning of the line to be described: thence North 89 degrees 13 minutes
31 seconds East 423.24 feet: thence South 35 degrees 48 minutes 55 seconds East 125.32
feet to the easterly line of said Lot I and said line there terminating.
■ Denotes Iron monument found
O Denotes Iron monument set
I hereby certify that tnia Survey, Plan or
Report was prepared by me or under my direct
supervision and than I em a duly Iloeflsed
Land Surveyor under the Iowa of The State of
Ml nneIota.
Dote: A /SSA 2� e2011 L I C. No. "VA;'-/
PELLINEN LAND SURVEYING, INC
P0 Box 35
Hutchinson, Minnesota 55350
Phone (320) 587 -4789
Fax (320) 587 -3752
JOB NO 14025 BK P -358 Pg 59
a�
i
Z
LILJ
i4
❑ 50 I00 200
1
scale in feet
I
The orientation of the bearings shown on
This survey are based on the west line of
Lot I, Block E. ENERGY PARK NORTH
I
SECOND ADDITION, wNch Is assumed to have
a bearing of NO1*07'21'E.
■ Denotes Iron monument found
O Denotes Iron monument set
I hereby certify that tnia Survey, Plan or
Report was prepared by me or under my direct
supervision and than I em a duly Iloeflsed
Land Surveyor under the Iowa of The State of
Ml nneIota.
Dote: A /SSA 2� e2011 L I C. No. "VA;'-/
PELLINEN LAND SURVEYING, INC
P0 Box 35
Hutchinson, Minnesota 55350
Phone (320) 587 -4789
Fax (320) 587 -3752
JOB NO 14025 BK P -358 Pg 59
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14259
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF LOT SPLIT
LOCATED AT 1105 Benjamin Ave SE
FACTS
1. Hutchinson Economic Development Authority, is the owner of a parcel of land located at 1105
Benjamin Ave SE, Hutchinson Minnesota; and,
2. The subject property is legally described as: Lot 1, Block 2, Energy Park North Second Addition
3. Hutchinson Economic Development Authority, has applied to the City for a lot split located at 1105
Benjamin Ave SE, Hutchinson MN.
4. The Planning Commission met on April 15, 2014, and held a public hearing on the request and
considered the effects of the proposal on the health, safety, and welfare of the occupants of the
surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in
the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval
of the request subject to the following findings and conditions:
a. Any reconstruction of existing infrastructure within City of Hutchinson right of way or
easement areas shall be the developer's responsibility, including necessary improvements and
associated costs. This work shall meet all of the City's engineering standards and be approved
by the City.
b. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is
going to be done within the City right of way. If the proposed work impacts roadway traffic
flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work
must be fully completed to City standards within 10 calendar days of the original disturbance.
If the work isn't fully completed within 10 calendar days, the City reserves the right to have
the work completed and invoice /assess the property owner for all associated costs.
C. There must be emergency service access around the building. Fire hydrants must be located no
farther than 400 feet from the building.
d. A six foot utility and drainage easement must be added along both sides of the new property
line and recorded at the McLeod County Recorder's Office within 1 year of the approval of the
lot split.
e. The lot split must be recorded at the McLeod County Recorder's Office prior to any building
permits being issued for the site.
f. Developer shall incur all costs to provide water, sanitary sewer, and storm sewer installation to
the property.
5. The City Council of the City of Hutchinson reviewed the requested lot split at its meeting on April 22,
2014, and has considered the recommendation and findings of the Planning Commission and hereby
does recommend approval of the conditional use permit, subject to the following findings and
conditions:
Findings of Fact — Resolution # 14259
1105 Benjamin Ave Lot Split Approval
Page 2
a. Any reconstruction of existing infrastructure within City of Hutchinson right of way or
easement areas shall be the developer's responsibility, including necessary improvements and
associated costs. This work shall meet all of the City's engineering standards and be approved
by the City.
b. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is
going to be done within the City right of way. If the proposed work impacts roadway traffic
flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work
must be fully completed to City standards within 10 calendar days of the original disturbance.
If the work isn't fully completed within 10 calendar days, the City reserves the right to have
the work completed and invoice /assess the property owner for all associated costs.
C. There must be emergency service access around the building. Fire hydrants must be located no
farther than 400 feet from the building.
d. A six foot utility and drainage easement must be added along both sides of the new property
line and recorded at the McLeod County Recorder's Office within 1 year of the approval of the
lot split.
e. The lot split must be recorded at the McLeod County Recorder's Office prior to any building
permits being issued for the site.
f. Developer shall incur all costs to provide water, sanitary sewer, and storm sewer installation to
the property.
9-
APPLICABLE LAW
6. The lot split request meets the following standards as required in Section 153.05 of the City of
Hutchinson Municipal Code, Subdivision Control.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the
application to issue a lot split located at 1105 Benjamin Ave SE, Hutchinson MN is approved.
Adopted by the City Council this 22nd day of April, 2014.
ATTEST:
Jeremy J. Carter Steven W. Cook
City Administrator Mayor
HUTMI NEON WY CIOUNq L ci=y-f�
Request for Board Action X; Ma
Agenda Item: Items for South Grade Road Trail & Parking Lot Improvements (L9/P14 -09)
Department: PW /Eng
UCENSESBKTION
Meeting Date: 4/22/2014
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (M inutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/ EXPLANAII ON OF AGENDA ITEM:
City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above
referenced letting at their May 13th meeting. City staff will be mailing a project notification to adjacent/surrounding
property owners prior to this Public Hearing to familiarize City residents with the proposed project improvements.
Please note that no special assessments will be administered for this proposed project.
BOARD ACTION RIEQUESM:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTElmpact: Budget Change: No
Induded in current budget: Yes
PRO.ECT SECTION:
Total Project Cost: $ 196,500.00
Total City Cost: $ 196,500.00 Funding Source: Bonding
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14260
RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
LETTING NO. 9 1PROJECT NO. 14 -09
WHEREAS, it is proposed to improve:
South Grade Road Trail and Parking Lot Surfacing adjacent to South Grade Rd near the
Otter Lake bridge by construction of grading, bituminous /concrete pavement, street lighting,
trail, sidewalk, landscaping, restoration and appurtenances; and
WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement,
pursuant to Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the proposed improvement, called Letting No. 9 /Project No. 14 -09, be referred to the Engineer for
study and that that person is instructed to report to the Council with all convenient speed advising the Council
in a preliminary way as to whether the proposed improvement is necessary, cost - effective, and feasible;
whether it should best be made as proposed or in connection with some other improvement; the estimated
cost of the improvement as recommended; and a description of the methodology used to calculate individual
assessments for affected parcels.
Adopted by the Council this 22nd day of April 2014.
Mayor: Steven W. Cook
City Administrator: Jeremy J. Carter
HUTCHINSON PUBLIC WORKS /ENGINEERING DEPARTMENT
Hutchinson City Center /111 Hassan St SE /Hutchinson MN 55350 - 2522/320 - 234 - 4209 /FAX 320 - 234 -4240
ENGINEERING REPORT & FEASIBILITY STUDY
TO: Mayor & City Council
FROM: Kent Exner, DPW /City Engineer
DATE: April 22, 2014
SUBJECT: Letting No. 9 /Project No. 14 -09
I have studied the following proposed improvements and find that the proposed project is feasible and recommend it
be constructed:
L9/P14 -09 South Grade Road Trail and Parking Lot Surfacing adjacent to South Grade Rd near the Otter Lake
bridge by construction of grading, bituminous /concrete pavement, street lighting, trail, sidewalk,
landscaping, restoration and appurtenances
ESTIMATED COST TOTAL
Construction Cost $150,000
Engineering $22,500
Administration $9,000
Engineering Services - Geotechnical $15,000
ESTIMATED TOTAL $196,500
ESTIMATED FUNDING
TOTAL
Assessable Costs
$0
State Aid
$0
City - Bonding
$196,500
City - Water Funds
$0
City - Wastewater Funds
$0
City - Stormwater Funds
$0
ESTIMATED TOTAL
$196,500
RESOLUTION NO. 14261
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
LETTING NO. 9 /PROJECT NO. 14 -09
WHEREAS, pursuant to a resolution of the Council adopted April 22nd, 2014, a report has been
prepared by Kent Exner, Public Works Director /City Engineer with reference to the following proposed
improvements:
South Grade Road Trail and Parking Lot Surfacing adjacent to South Grade Rd near the
Otter Lake bridge by construction of grading, bituminous /concrete pavement, street lighting,
trail, sidewalk, landscaping, restoration and appurtenances; and
said report was received by the Council on April 22nd, 2014.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The Council will consider the improvement of such street(s)s in accordance with the report and the
assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota
Statutes, Chapter 429, at an estimated total cost of the improvement of $196,500.00.
2. A public hearing shall be held on such proposed improvements on the 13th day of May, 2014, in
the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and
published notice of such hearing and improvements as required by law.
Adopted by the Hutchinson City Council this 22nd day of April 2014.
Mayor: Steven W. Cook
City Administrator: Jeremy J. Carter
CITYOF HUTCHI NEON
Council Check Register
Check Issue Dates: 4/10-4/22/14
Check Number
Check Issue Date
Amount Vendor
180394
4/10/2014
11,740.00 RITE
180399
4/16/2014
2,432.18 GURSFR- STALOCK& CHARGO PA
180400
4/22/2014
468.36 3D 5°EOAL -n ES
180401
4/22/2014
840.00 A& K REPAI R
180402
4/22/2014
420.00 AARP
180403
4/22/2014
951.99 ACE HARDWARE
180404
4/22/2014
114.30 ADVANTAGES GNS& GRAPHI CS I NC
180405
4/22/2014
100.00 ALEXANDRIA TECHNICAL COLLEGE
180406
4/22/2014
779.53 ALFA LAVALASHBROOK 9 M ON- HARTLEY INC.
180407
4/22/2014
53.44 ALPHA WI RELESS
180408
4/22/2014
102.36 AM ER CAN BOTTLI NG 00
180409
4/22/2014
90.80 AM ER CAN WELDI NG & GAS
180410
4/22/2014
153.60 AMER PRI DE SERA CES
180411
4/22/2014
991.85 ANIMAL M EDI CAL CENTER ON CROW RIVER
180412
4/22/2014
204.78 ARCTIC GLACI ER USA I NC
180413
4/22/2014
928.73 ARNE9ON DISTRI BUTT NG 00
180414
4/22/2014
182.68 ARROWHEAD SCI ENTI R C I NC
180415
4/22/2014
423.75 ARTISAN BEER COM PANY
180416
4/22/2014
860.00 A91WI LL I NDUSTRI ES I NC
180417
4/22/2014
1,468.92 ASEU RANT EM PLOYEE BEN ER T S
180418
4/22/2014
425.00 ATOM
180419
4/22/2014
76.90 AUTO VALUE- GLENCOE
180420
4/22/2014
1,195.00 BEACON ATH LE n CS
180421
4/22/2014
216.00 BERN I CK S
180422
4/22/2014
2,250.00 BJDRGUM TRUCKING
180423
4/22/2014
1,977.00 BOB AHLGREV E ECTRI C I NC
180424
4/22/2014
99.99 BO$ TANNER
180425
4/22/2014
125.00 BOTZEF, LARRY
180426
4/22/2014
905.22 BRANDON TI RE 00
4/16/2014
Account Description
Improv other than Buildings
Garnishments
Sign Ibpair Materials
Contractual R&M
Other Professional Services
Operating Supplies
Operating Supplies
Travel/ Conference Expense
Equipment Parts
Phone Services
Cost of Sales- Miscellaneous
Automotive R&M
Contractual R&M
Other Professional Services
Cost of Sales- Miscellaneous
Cost of Sales - Beer
Operating Supplies
Cost of Sales - Beer
Buildings& Structures
Life Insurance
Travel/ Conference Expense
Shop Supplies
Repair & Maintenance Supplies
Cost of Sales- Miscellaneous
Freight - Bagged
Buildings& Structures
Uniforms& Personal Equip
Safety Supplies
Automotive R&M
180427
4/22/2014
159.99 BEN SPORTS INC
Repair & Maintenance Supplies
180428
4/22/2014
99.12 BUFFALO CREEK ENT 87 PRIES
Cost of Sales- M i scel Ianeous
180429
4/22/2014
390.00 BUREAU OFCRIM APPREHENSION
Communication Maintenance
180430
4/22/2014
125.00 BURMBSTH:,J3ROME
Safety Supplies
180431
4/22/2014
5,358.50 BURNHAM COMPANIESLLC
Inventory - Bulk Product
180432
4/ 22/ 2014
641.00 BUSNEE&NAREEOWTIONS
Snall Tools& Minor Equipment
180433
4/22/2014
26,130.20 C& L DI STRI BUTT NG
Cost of Sales- Liquor
180434
4/22/2014
13,117.34 CARSON PATROL SHOP LLC
PD Vehi d e 5✓tup
180435
4/22/2014
60.00 CEAM GOLEAGUEOFMINNESDTACITIES
Dues& Subscriptions
180436
4/22/2014
102.94 CENTRAL HYDRAULICS
Equipment Parts
180437
4/22/2014
154.60 CENTRAL LAN DEAPESUPPLY
Repair & Maintenance Supplies
180438
4/22/2014
168.02 CENTRALMCOOWAN
Equipment Rental
180439
4/22/2014
600.00 CHARLESCSW ES LLC
Freight - Bagged
180440
4/22/2014
231.92 OOLDEPRING GRANITE 00
Operating Supplies
180441
4/22/2014
305.88 OOM DATA CORPORATION
Concession Supplies
180442
4/22/2014
151.37 CROWRIVERAUTO& TRUCKREPAIR
Automotive R&M
180443
4/22/2014
97.63 CROW RIVER PRE SSINC
Printing& Publishing
180444
4/22/2014
145.00 C'I, RANDY
Travel / Conference Expense
180445
4/22/2014
1, 225.00 D&STROPHIES& EMBROIDERY
Council Placque
180446
4/22/2014
7,872.80 DAY DI STRI BUT NG
Cost of Sales - Liquor
180447
4/22/2014
730.00 DR- HULST8 N TRUCKI NG LLC
Freight - Bagged
180448
4/22/2014
1,299.17 DROP- N- GC)S-IIPRNGINC
Printing& Publishing
180449
4/22/2014
35.80 DYNA SYSTEMS
Snall Tools& Minor Equipment
180450
4/22/2014
361.41 Q RECTRI CAL SEW CE I NC
Contractual R&M
180451
4/22/2014
18, 560.00 EATON CORPORATION
Contractual R&M
180452
4/22/2014
58.25 ECOLAB PEST BJ M I NATI ON
Contractual R&M
180453
4/22/2014
1, 286.95 BECTROWATCHMAN
Contractual R&M
180454
4/22/2014
37,684.64 ELK RI VER COM POSTI NG I NC
Inventory - Bulk Product
180455
4/22/2014
142.36 BMEDOOOOMPANY
Safety Supplies
180456
4/22/2014
1,860.00 BMER9DN NE WORK POWER
Snall Tools& Minor Equipment
180457
4/22/2014
916.00 EICKEON ENGINEERIN000 LLC
Other Professional Services
180458
4/22/2014
988.92 FARM- RITEEK)UIFMBVT
Contractual R&M
180459
4/22/2014
227.20 FASTENAL COM PANY
Repai r & M ai ntenance Suppl i es
180460
4/22/2014
20.00 FATIEVA, MARINA
Travel / Conference Expense
180461
4/22/2014
26.72 R RE SAFETY USA I NC
180462
4/22/2014
421.00 R RST CHOI CE FOOD & B 1/8?AGE 9DLUl1 ONS
180463
4/22/2014
932.69 FORKU FTS OF M I N N E9DTA INC
180464
4/22/2014
20.00 FRAN EK, CORY
180465
4/22/2014
311.13 G& K 93F/I CE5
180466
4/22/2014
21, 030.30 GARI CK OORPORATI ON
180467
4/22/2014
528.00 GARTNER REFRIGERATION & MFG INC
180468
4/22/2014
3, 200.00 GAVIN WINTE;STV\ASSTHIEMANN & LONG LTD
180469
4/22/2014
200.00 GE WATER & PROCESSTECHNOLOGI E5
180470
4/22/2014
200.00 GE WATER & PROCESSTECHNOLOGI E5
180471
4/22/2014
660.80 GEB30
180472
4/22/2014
85.40 GEM PLER S I NC
180473
4/22/2014
151.95 GENI E DRAI N CLEANING
180474
4/22/2014
500.00 GOODHUEOOUNTYOOURTADM I N
180475
4/22/2014
1,375.39 GRANGER
180476
4/22/2014
481.00 GREAT NORTHERN ENVI ORNM ENTAL LLC
180477
4/22/2014
400.00 GI STRANSPORTATION
180478
4/22/2014
1,955.00 H. M ULLERTRUCKI NG I NC
180479
4/22/2014
1,728.17 HACH COM PANY
180480
4/22/2014
99.00 HAM M OND, M ICHEI F
180481
4/22/2014
340.44 HATTEN, DANIEL
180482
4/22/2014
40.00 HEDI N, M I CHEI F
180483
4/22/2014
100.00 HENNEPI N OOUNTYOOURTADM I N
180484
4/22/2014
199.79 HENRYS FOODS I NC
180485
4/22/2014
4,877.70 HENRY SWATERWORKSINC
180486
4/22/2014
1,321.78 HEWLETT- PACKARD 00
180487
4/22/2014
17,188.00 HGFPA
180488
4/22/2014
10,362.73 HILLYARD/ HUTCHIN9DN
180489
4/22/2014
1,794.00 HJ8:FE00NTRACTI NG
180490
4/22/2014
27.47 HOLT M OTORS I NC
180491
4/22/2014
74.13 HUSKYSPRING
180492
4/22/2014
2,304.19 HUTCH AUTO BODY
180493
4/22/2014
5,861.56 HUTCHIN9DN CONVENTION & VI9TORSBUREAU
180494
4/22/2014
7,582.04 HUTCHIN9DN CO-OP
Repair & Maintenance Sapplies
Operating 9applies
Contractual R&M
Travel / Conference Expense
Operating 9applies
Inventory - Process Material
Contractual R&M
Other Professional Services
Travel/ Conference Expense
Travel/ Conference Expense
Machinery & Equipment
Repair & Maintenance 9applies
Contractual R&M
Bail Money
Equipment Parts
Equipment Parts
Freight - Bagged
Freight - Bagged
Equipment Parts
Travel/ Conference Expense
Travel/ Conference Expense
Refund
Bail Money
Concession 9applies
Sreet Maintenance Materials
Operating 9applies
Recreation Activity Fees
Shall Tools& Minor Equipment
Contractual R&M
Automotive R&M
Shop 9applies
Automotive R&M
Lodging Tax Reimb
Operating 9applies
180495
4/22/2014
554.00 HUTCHIN9DN RGURE9<ATINGA=
Other Professional Services
180496
4/22/2014
2,922.73 HUTCHIN9DN HEALTH
Miscellaneous Expense
180497
4/22/2014
47,119.00 HUTCHIN9DN JUNIORLEAGUEBA9EBALL
Recreation Activity Fees
180498
4/22/2014
657.00 HUTCHIN9DN LEADER
Advertising
180499
4/22/2014
352.22 HUTCHI NEON PLUM BI NG & HEATI NG 00
Contractual R&M
180500
4/22/2014
142,585.49 HUTCHI NEON UTILITIES
Utilities
180501
4/22/2014
649.57 HUTCHI NEON WHOLESALE
Repair & Maintenance 9applies
180502
4/22/2014
4,011.02 HUTCHIN9DN, CITYOF
Utilities
180503
4/22/2014
4,000.00 HUTCHIN9DN, CITYOF
ATM Replenishment
180504
4/22/2014
8.35 INDEPEN DENT 8\48;GEVCY9ER/ICES
Equipment Rental
180505
4/22/2014
406.80 INTERSTATEBATTERYSYSI -EM MINNEAPOLIS
9bop9applies
180506
4/22/2014
18.29 JENSEN, JULIE
Refund
180507
4/22/2014
632.82 U TAYLOR DI SF OF M N
Cost of Sales - Wine
180508
4/22/2014
109.00 JOBTARGET, LLC
Advertising
180509
4/22/2014
29, 032.41 JOHN9DN BROTHB;S U QUOR OO.
Cost of Sales - Wine
180510
4/22/2014
476.40 KDUZ KARP RADIO
Advertising
180511
4/22/2014
580.24 KENNEDY93N -ESINC
Contractual R&M
180512
4/22/2014
127.91 NUAN, ERIC
Uniforms& Personal Equip
180513
4/22/2014
145.22 L& PSUPPLYOO
Equipment Rental
180514
4/ 22/ 2014
462.49 LAND9:APEOONCEPTSINC
Contractual R&M
180515
4/22/2014
20.00 LEAGUEOFMINNEBDTACITIES
Travel/ Conference Expense
180516
4/22/2014
20.00 LEVINE ERIC
Travel/ Conference Expense
180517
4/22/2014
20.00 LIEN, MIKE
Travel/ Conference Expense
180518
4/22/2014
695.00 LOCATORS& SUPPLIES
9nall Tools& Minor Equipment
180519
4/22/2014
21,207.30 LOCHBR BROTHB;S I NC
Cost of Sales - Beer
180520
4/22/2014
7,662.00 LOG S
Monthly Network Services
180521
4/22/2014
1,275.00 M STRUCbNG
Freight - Bagged
180522
4/22/2014
2,200.00 MACQU83V EDUIPINC
9nall Tools& Minor Equipment
180523
4/22/2014
13.18 MATHS ON TRI- GASINC
Equipment Rental
180524
4/22/2014
157.37 MAYTAGLAUN DRY & CARWA9H
Other Professional Services
180525
4/22/2014
280.15 MCLEODCOUNTYAUDITORTREASURIR
Operating Sipplies
180526
4/22/2014
674.19 MCLEODCOUNTYAUDITORTREASURIR
Property Taxes
180527
4/22/2014
3,096.26 MCLEODCOUNTYAUDITORTREASURIR
Property Taxes
180528
4/22/2014
44.40 MCLEODCOUNTYAUDITORTREASURIR
Property Taxes
180529
4/22/2014
43.68 MCLBDD COUNTYAUDITOR TREASUF ER
Property Taxes
180530
4/22/2014
65.64 MCLEOD COUNTYAUDITOR TREASUF ER
Property Taxes
180531
4/22/2014
56.27 MCLEOD COUNTYAUDITOR TREASUF ER
Property Taxes
180532
4/22/2014
58.25 MCLEOD COUNTYAUDITOR TREASUF ER
Property Taxes
180533
4/22/2014
58.25 MCLEOD COUNTYAUDITOR TREASUF ER
Property Taxes
180534
4/22/2014
56.26 MCLEOD COUNTYAUDITOR TREASUF ER
Property Taxes
180535
4/22/2014
2,873.88 MCLEOD COUNTYAUDITOR TREASUF ER
Property Taxes
180536
4/22/2014
1,231.00 MCLEODCOUNTYAUDITORTREASUFER
Property Taxes
180537
4/22/2014
2,694.00 MCLEOD COUNTYAUDITOR TREASUF ER
Property Taxes
180538
4/22/2014
549.00 MCLEOD COUNTYAUDITOR TREASUF ER
Property Taxes
180539
4/22/2014
2,782.00 MCLEOD COUNTYAUDITOR TREASUF ER
Property Taxes
180540
4/22/2014
151.00 MCLEOD COUNTYAUDITOR TREASUF ER
Property Taxes
180541
4/22/2014
305.00 MCLEOD COUNTYAUDITOR TREASUF ER
Property Taxes
180542
4/22/2014
461.72 MCLEODCOUNTY91ERIFFSOFRCE
Travel/ Conference Expense
180543
4/22/2014
100,224.54 MICA
Medical Insurance
180544
4/22/2014
1,019.14 M EEKER WA9-IED SAND & GRAVR-
Cost of Sales - Bulk Product
180545
4/22/2014
20.00 MEHR, BRIAN
Travel/ Conference Expense
180546
4/22/2014
1,197.62 MENARDSHUTCHIN93N
Snall Tools& Minor Equipment
180547
4/22/2014
30.00 MESPAGEMEDIA
Phone Services
180548
4/22/2014
2,587.27 M EYER LABORATORY I NC
Repai r & M ai ntenance 9appl i es
180549
4/22/2014
197.10 M G GLOBAL LLC
Cost of Sales- Miscellaneous
180550
4/22/2014
721.22 MINNEAPOLISMARRIOTTClTYCBVTER
Travel/ Conference Expense
180551
4/22/2014
81.90 MINNEAPOLIS aTYOF
Other Professional Services
180552
4/22/2014
1,178.85 MINN®OTADEPTOFMOTORVEHICLE
Machinery& Equipment
180553
4/22/2014
30.00 MINN®OTAICEARENAMANAGERSASB\I
Travel/ Conference Expense
180554
4/22/2014
448.56 MINN®OTAUNEMPLOYM ENT IN9JRANCE
Unemployment Insurance
180555
4/22/2014
1,678.80 MINN®OTAVALLEYTESIINGLAB
Other Professional Services
180556
4/22/2014
3,200.00 MMC
Contractual R&M
180557
4/22/2014
792.42 MN DEPT OF LABOR& INDUSTRY /CODE
Building Permit 9archarges
180558
4/22/2014
20.00 MOORE ERIC
Travel/ Conference Expense
180559
4/22/2014
324.12 M -R9GN
9gn Repair Materials
180560
4/22/2014
295.30 MUCHOW, CHAD
Bridge Inspections
180561
4/22/2014
159.00 NATONAL ATION & PARKASBV
Dues& 9abscriptions
180562
4/22/2014
150.00 NATIONALTACTI CAL OFFICERASBV
Dues & 9abscriptions
180563
4/22/2014
297.00 NEOPOSTUSAINC
Equipment Rental
180564
4/22/2014
267.68 NORTH CENTRAL LABORATORI ES
Operating Sipplies
180565
4/22/2014
410.00 NORTH 9-IOREANALYTICALINC
Other Professional Services
180566
4/22/2014
41.44 NORTHERN BU9 NESS PRODUCTS
Operating Sipplies
180567
4/22/2014
50.65 NORTHERN STATESEJPPLYINC
9hop Sipplies
180568
4/22/2014
539.50 NUSSTRZIJCK& EK)UIPMENT
Automotive R&M
180569
4/ 22/ 2014
64.98 OFFICE DEPOT
Office Sipplies
180570
4/22/2014
5,000.00 ORACLEAM ERI CA I NC
Software Licensing
180571
4/22/2014
115.27 0RELLYAUTO PARTS
Automotive R&M
180572
4/22/2014
20.00 PAUL93N, DEB
Travel/ Conference Expense
180573
4/22/2014
128.75 PAUSIIS& 93NSWINE00
Cost of Sales- Wine
180574
4/22/2014
19,124.68 PHILUPSWINE& MRITS
Cost of Sales- Liquor
180575
4/22/2014
147.00 POSI-M ASTER
Postage
180576
4/22/2014
184.10 QUADE BJ37RI C
Fepai r & M ai ntenance Sappl i es
180577
4/22/2014
150.18 QUILLOORP
Office Sapplies
180578
4/22/2014
45.00 RATH PRECI9ON
Automotive R&M
180579
4/22/2014
644.73 Kbtwi i EQUIPMENT
Equipment Parts
180580
4/22/2014
10,166.24 RDO EDU I PM ENT OO.
Machinery & Equipment
180581
4/22/2014
68.86 REFLECTIVEAPPAREL FACTORY INC
Safety Sipplies
180582
4/22/2014
265.00 REGIONAL CARRI B;S I NC
Freight - Bagged
180583
4/22/2014
19, 331.32 RB NER ENTBRPRI9 I NC
Freight - Bagged
180584
4/22/2014
149.42 RBJABLEOFFICEEJPPUES
Office Sipplies
180585
4/22/2014
52.99 ROYAL TIRE
-chop Sipplies
180586
4/22/2014
185.60 SALTMAN LLC
Operating Sipplies
180587
4/22/2014
599.50 SAM'SII RESER/ICE
Contractual R&M
180588
4/22/2014
64.00 9CIMBJNG011-00
Motor Fuels& Lubricants
180589
4/ 22/ 2014
64.13 SCOTTSWINDOW CLEANING SER/ICE
Contractual R&M
180590
4/22/2014
51.60 9EBORA MARC
Travel / Conference Expense
180591
4/22/2014
175.00 9NAW, KAREN
Other Professional Services
180592
4/ 22/ 2014
44.80 - SHFHMTUSAINGMINNEAPOUS
Refuse- Fecyding
180593
4/22/2014
129.13 9MON93N LUMBERCO
Building Repair Sipplies
180594
4/22/2014
364.00 -W,9C ENTERPRI -EEB
Inventory- Bulk Product
180595
4/22/2014
5, 899.64 9JUTHB:N WINE& MRITSOFMN
Cost of Sales- Wine
180596
4/22/2014
8, 959.58 9'ARTAN STAFFING
Other Professional Services
180597
4/22/2014
171.60 _cFSOOMM BCE
Dues & Subscriptions
180598
4/22/2014
200.00 STANDARD PRINTING
Fri nting & Publishing
180599
4/22/2014
1, 075.70 STAPLESADVANTAGE
Off ce Sappl i es
180600
4/22/2014
86.45 STARTRIBUNE
Dues& Subscriptions
180601
4/22/2014
135.00 STEARNSCOUNTYCOURT ADM I NISTFZATOR
Bail Money
180602
4/22/2014
38, 257.19 STEVBVSENGINEERSINC
Other Professional Services
180603
4/22/2014
50.16 STORESJPPLYWAREHOUg
Operating Supplies
180604
4/22/2014
650.00 TAI LWI ND TRAN3'ORT
Freight - Bagged
180605
4/22/2014
2,268.30 TASC
Admi n Fees- HSV R ex
180606
4/22/2014
125.00 THOMPSDN, DENBL
Safety Supplies
180607
4/22/2014
682.30 THOMSON RRJTBF�SWEST
Other Professional Services
180608
4/22/2014
46.00 TOTUSB� MILTON
a Center- Instructions
180609
4/22/2014
4,100.00 TOWM ASTER INC.
Automotive R&M
180610
4/22/2014
496.30 TRANg'ORTATION SAFETYAPPAFEL
Safety Supplies
180611
4/22/2014
23,627.40 TFEBELHORN & AS9OC
Motor Fuels& Lubricants
180612
4/22/2014
248.53 TRI COUNTY WATER.
Operating Sippl i es
180613
4/ 22/ 2014
94.99 TRNKA, JAM E5
Safety Boots
180614
4/22/2014
2,985.00 ULTRAMAX
Operating Supplies
180615
4/22/2014
164.06 UNIVBRSALATHLETICSER/ICEINC
Repair& Maintenance Supplies
180616
4/22/2014
2,507.47 VERZON WIRELESS
Phone Services
180617
4/22/2014
69.95 VBRTECH SDWTIONS& SERACEB
Contractual R&M
180618
4/22/2014
11,817.47 VI b NG BEER
Cost of Sales - Beer
180619
4/22/2014
594.41 VIbNG COCA COLA
Concession Supplies
180620
4/22/2014
304.00 VI NOOOPIA I NC
Cost of Sales - Wine
180621
4/22/2014
150.00 WAOONIA, aTYOF
Licenses& Permits
180622
4/22/2014
1,065.89 WASTE MANAGEM ENT OF WI -M N
Refuse - Fecyd i ng
180623
4/22/2014
48,876.36 WASTEMANAGEMENTOFWI -MN
Refuse- Services
180624
4/22/2014
500.00 W00O -AM
Advertising
180625
4/22/2014
60.00 WB_COM E NBGHBOR
Advertising
180626
4/22/2014
551.22 WB LSFARGO
Snall Tools& Minor Equipment
180627
4/22/2014
5,415.00 WINECOMPANY, THE
Cost of Sales- Wine
180628
4/22/2014
13, 662.57 WIRTZBEV8?AGEMINNE9DTA
Cost of Sales- Liquor
180629
4/22/2014
202.63 ZB_AS
Operating Supplies
180630
4/22/2014
20.00 ZWI W NG, TROY
Travel / Conference Expense
Grand Tota 871,285.09
ELECTRONIC FUNDS TRANSFERS
4/22/2014
TAX FUND PAYABLE TO
FUEL HATS MN DEPT OF REV
SALES TAX LIQUOR MN DEPT OF REV
SALES TAX PRCE CIVIC ARENA MN DEPT OF REV
SALES & USE TAX WATER SEWER CREEKSIDE MN DEPT OF REV
AMOUNT
$1,867.32
$38,153.00
$986.00
$11,602.00
$52,608.32
CITY OF HUTCHINSON Check Register- Council Check Register Page: 1
Report Dates: 3/30/2014 - 4/12/2014 Apr 15, 2014 02:09PM
Report Criteria:
Transmittal checks included
Pay Period
Journal
Check
Check
Date
Code
Issue Date
Number
Payee
Amount
04/12/2014
CDPT
04/15/2014
180395
AFLAC
111.31-
04/12/2014
CDPT
04/15/2014
180396
Assurant Employees Benefits
885.03-
04/12/2014
CDPT
04/15/2014
180397
HART
583.70-
04/12/2014
CDPT
04/15/2014
180398
MNPEA
468.00-
04/12/2014
CDPT
04/15/2014
4151401
EFTPS
13,490.17-
04/12/2014
CDPT
04/15/2014
4151401
EFTPS
13,490.17-
04/12/2014
CDPT
04/15/2014
4151401
EFTPS
3,859.54-
04/12/2014
CDPT
04/15/2014
4151401
EFTPS
3,859.54-
04/12/2014
CDPT
04/15/2014
4151401
EFTPS
26,394.07-
04/12/2014
CDPT
04/15/2014
4151402
ICMA
1,310.00-
04/12/2014
CDPT
04/15/2014
4151403
ING
975.00-
04/12/2014
CDPT
04/15/2014
4151404
Minnesota Dept. of Revenue
11,552.15-
04/12/2014
CDPT
04/15/2014
4151405
MN Child Support System
1,358.95-
04/12/2014
CDPT
04/15/2014
4151406
MN Department of Revenue
50.00-
04/12/2014
CDPT
04/15/2014
4151407
MNDCP
250.00-
04/12/2014
CDPT
04/15/2014
4151408
PERA
11,948.38-
04/12/2014
CDPT
04/15/2014
4151408
PERA
11,948.38-
04/12/2014
CDPT
04/15/2014
4151408
PERA
5,251.69-
04/12/2014
CDPT
04/15/2014
4151408
PERA
7,877.56-
04/12/2014
CDPT
04/15/2014
4151408
PERA
36.16-
04/12/2014
CDPT
04/15/2014
4151408
PERA
36.16-
04/12/2014
CDPT
04/15/2014
4151408
PERA
21.02-
04/12/2014
CDPT
04/15/2014
4151408
PERA
1,890.67-
04/12/2014
CDPT
04/15/2014
4151409
TASC -Flex
225.00-
04/12/2014
CDPT
04/15/2014
4151409
TASC -Flex
1,514.55-
04/12/2014
CDPT
04/15/2014
4151410
TASC -HSA
4,334.94-
04/12/2014
CDPT
04/15/2014
4151410
TASC -HSA
3,391.92-
04/12/2014
CDPT
04/15/2014
4151410
TASC -HSA
1,039.44-
04/12/2014
CDPT
04/15/2014
4151410
TASC -HSA
592.24-
04/12/2014
CDPT
04/15/2014
4151410
TASC -HSA
849.22 -
Grand
Totals:
30
129,594.96-
HUTMI NEON CITY 000Na L ci=y-f�
Request for Board Action X; =-W
Agenda Item: Assessment Hearing & Project Award for Jefferson St. SE Phase 2 (L1/P14 -01)
Department: PW /Eng
Contact: Kent Exner
Presenter: Kent Exner
Time Requested (M inutes): 20
LICENSESBCTION
Meeting Date: 4/22/2014
Application Complete N/A
Agenda Item Type:
Reviewed by Staff ❑
Public Hearing
License Contingency N/A
Attachments: Yes
The City received bids (see attached Bid Tabulation) for the Lynn Road SW Improvements project letting on Monday,
March 24th. The apparent low bidder is R & R Excavating Inc. of Hutchinson, Minnesota, with a bid of $1,431,312.42
(approximately 4% lower than the Engineer's Estimate of $1,500,000). City staff will provide a brief overview of the
project scope, bids and associated special assessments prior to opening the public communication portion of the
Assessment Hearing. City staff has worked closely with adjacent property owners as this project has proceeded to
address any construction and assessment issues. Also, the inclusion of this project's final costs /funding within the
2014 Infrastructure Improvement Program has been reviewed by the Resource Allocation Committee.
The final Assessment Roll and necessary Resolutions (bid amounts noted) to award this project are attached to this
memorandum.
We recommend approving the attached Assessment Roll and Resolutions.
Approval of Assessment Roll & Resolutions
Fiscal Impact:
FTE Impact:
Induded in current budget: Yes
PROJECT SECTION:
Total Project Cost:
$ 1,669,164.00
Total City Cost:
$ 1,289,093.00
Remaining Cost:
$ 380,071.00
Fundi ng Source:
Budget Change: No
Funding Source: Bonding, State Aid, Utility Funds
Funding Source: Special Assessments
RESOLUTION NO. 14264
RESOLUTION ADOPTING ASSESSMENT
ASSESSMENT ROLL NO. 5109
LETTING NO. 1 1PROJECT NO. 14 -01
WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the
proposed assessment for improvement of:
Jefferson Street SE from Oakland Ave SE to Century Ave SE; roadway reconstruction by
construction of curb and gutter, draintile installation, bituminous /concrete surfacing,
stormwater /drainage, water distribution, sanitary sewer, street lighting, trail, sidewalk,
landscaping, restoration and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract
of land therein included is hereby found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period of ten (10)
years, the first of the installments to be payable on or before the first Monday in January, 2015 and shall bear
interest at the rate of _ percent per annum as set down by the adoption of this assessment resolution. To
the first installment shall be added interest on the entire assessment from November 1, 2014, until the 31st
day of December 2015. To each subsequent installment when due, interest shall be added for one year on all
unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to
the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of
payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is
paid by the 17th day of November, 2014; and he may, at any time thereafter, pay to the City Finance
Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of
December, of the year in which such payment is made. Such payment must be made before November 15, or
interest will be charged through December 31, of the next succeeding year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County
Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and
paid over in the same manner as other municipal taxes.
Adopted by the Council this 22nd day of April 2014.
Mayor
City Administrator
COMPILED BY: P VANDER VEEN
^OST
COMPUTED BY: P VANDER
VEEN
ASSESSMENT ROLL NO. 5109
$68.00
STREET COST /FF
CHECKED BY: K EXNER
LETTING NO. 11PROJECT NO. 14 -01
$1,250.00
1" WATER SERVICE
NUMBER OF YEARS
10
$1,500.00
1 -1/2" - 2" WATER SERVICE
INTEREST RATE:
Jefferson Street SE from Oakland Ave SE to Century Ave SE; roadway reconstruction by construction of
$2,000.00
6" WATER SERVICE
ADOPTED:
04/22/2014
curb and gutter, draintile installation, bituminouslconcrete surfacing, stormwaterldrainage,
water distribution,
$1,250.00
6" SEWER SERVICE
2014 BOND FUND:
11/29/1900
sanitary sewer, street lighting, trail, sidewalk, landscaping, restoration and appurtenances
1ST HEARING:
11/26/2013
FINANCE ACCT #:
2ND HEARING:
4/22/2014
U O CITY PID NO
a
COUNTY PID NO PROPERTY ADDRESS
OWNER NAME
LEGAL DESCRIPTION
OWNERADDRESS
ADDITION OR SUBDIVISION
FF
CREDIT
FF
TOTAL
FEET
STREET
ASSESSMENT
1 "WATER
SERVICE
n " -2•'
6 "WHTER
WATER
SERVICE SERVICE
6 -SEWER
SERVICE
TOTAL
ASSESSMENT
1 06 116 29 15 0050
23 205 0010 945 Jefferson St SE
Amanda L Blelke & Brandon G Burdi, 945 Jefferson St SE Hutchinson MN 55350 Lot 1 Excepting therefrom the South 90' thereof, Lot G Subdimsion
172
40
132
$8,97600
$1,25000
$1,25000
$11,476.00
2 06 116 29 15 0060
23 205 0020 955 Jefferson St SE
Michael J Olson
16959 100th St Brownton MN 55312 The South Ninety (90) feet of Lot 1, Lot G Subdimsion
90
0
90
$6,12000
$1,25000
$1,25000
$8,620.00
3 06 116 29 15 0070
23 205 0030 965 Jefferson St SE
Michael J Olson
16959 100th St Brownton MN 55312 Lot 2, Lot G Subdimsion
85
0
85
$5,78000
$1,50000
$1,25000
$8,530.00
4 06 116 29 15 0080
23 205 0040 975 Jefferson St SE
Michael J Olson
16959 100th St Brownton MN 55312 Lot 3, Lot G Subdimsion
85
0
85
$5,78000
$1,50000
$1,25000
$8,530.00
5 06 116 29 15 0090
23 205 0050 985 Jefferson St SE
Damd W & Cynthia E Schweiss
985 Jefferson St SE Hutchinson MN 55350 Lot 4, Lot G Subdimsion
120
0
120
$8,16000
$1,25000
$1,25000
$10,660.00
6 06 116 29 15 0095
23 205 0055 989 Jefferson St SE
Damd Seifert
615 Glen St SW Hutchinson MN 55350 Lot 5, Lot G Subdimsion
80
0
80
$5,44000
$1,25000
$1,25000
$7,940.00
7 06 116 29 15 0100
23 205 0060 995 Jefferson St SE
Sue M Alexander
995 Jefferson St SE Hutchinson MN 55350 Lot 6, Lot G Subdimsion
75
0
75
$5,10000
$1,25000
$1,25000
$7,600.00
8 06 116 29 15 0110
23 205 0070 1015 Jefferson St SE
Shirley Vlesselman
1015 Jefferson St SE Hutchinson MN 55350 Lot 7, Lot G Subdimsion
75
0
75
$5,10000
$1,25000
$1,25000
$7,600.00
Lot 2, Auditors Plat of Lots 1, 7 & 8, Auditors Plat S 1/2 Section 06-
9 06 116 29 15 0190
23 216 0010 906 Jefferson St SE
June Fisher
906 Jefferson St SE Hutchinson MN 55350 116 -29
66
0
66
$4,48800
$1,25000
$1,25000
$6,988.00
Lot 3, Auditors Plat of Lots 1, 7 & 8, Auditors Plat S 1/2 Section 06-
10 06 116 29 15 0200
23 216 0020 916 Jefferson St SE
Michael & Tammera Paulson
916 Jefferson St SE Hutchinson MN 55350 116 -29
66
0
66
$4,48800
$1,25000
$1,25000
$6,988.00
Lot 4, Auditors Plat of Lots 1, 7 & 8, Auditors Plat S 1/2 Section 06-
11 06 116 29 15 0210
23 216 0030 926 Jefferson St SE
Kristine Reinert
926 Jefferson St SE Hutchinson MN 55350 116 -29
66
0
66
$4,48800
$1,25000
$1,25000
$6,988.00
Lots 5 & 6, Auditors Plat of Lots 1, 7 & 8, Auditors Plat S 1/2
12 06 116 29 15 0220
23 216 0040 940 Jefferson St SE
Marlin Scott Lawrence
940 Jefferson St SE Hutchinson MN 55350 Section 06 -116-29
132
0
132
$8,97600
$1,25000
$1,25000
$11,476.00
Lot 7 & 12 (N30')of Lot 8, Auditors Plat of Lots 1, 7 & 8, Auditors
13 06 116 29 15 0230
23 216 0050 960 Jefferson St SE
Richard A Klltzke
960 Jefferson St SE Hutchinson MN 55350 Plat S 12 Section 06 -116-29
99
0
99
$6,73200
$1,25000
$1,25000
$9,232.00
Sly 1/2 (19 5') of Lot 8, Auditors Plat of Lots 1, 7 & 8, Auditors Plat
14 06 116 29 15 0240
23 216 0060 964 Jefferson St SE
Steven B & Debra Barton
30 Main St S Hutchinson MN 55350 S 12 Section 06 -116-29
195
0
195
$1,32600
$1,326.00
Lots 9 & 10, Auditors Plat of Lots 1, 7 & 8, Auditors Plat S 12
15 06 116 29 15 0250
23 216 0070 970 Jefferson St SE
Steven B & Debra Barton
30 Main St S Hutchinson MN 55350 Section 06 -116-29
132
0
132
$8,97600
$1,25000
$1,25000
$11,476.00
Lot 11, Auditors Plat of Lots 1, 7 & 8, Auditors Plat S 12 Section 06-
16 06 116 29 15 0260
23 216 0100 976 Jefferson St SE
Sidney & Geraldine Grams
645 Waller Dr NE Hutchinson MN 55350 116 -29
70
0
70
$4,76000
$1,25000
$1,25000
$7,260.00
Lot 12, Auditors Plat of Lots 1, 7 & 8, Auditors Plat S 12 Section 06-
17 06 116 29 15 0270
23 216 0110 978 Jefferson St SE
John & Sharon DonVal
978 Jefferson St SE Hutchinson MN 55350 116 -29
66
0
66
$4,48800
$1,25000
$1,25000
$6,988.00
18 06 116 29 15 0280
23 154 0010 982 Jefferson St SE
Curtis & Tressa Hughes
982 Jefferson St SE Hutchinson MN 55350 Lot 1, Block 1, Selchow- Jorgenson Subdimsion
80
0
80
$5,44000
$1,25000
$1,25000
$7,940.00
19 06 116 29 15 0290
23 154 0020 988 Jefferson St SE
Timothy K & Ramona D Hanson
988 Jefferson St SE Hutchinson MN 55350 Lot 2, Block 1, Selchow- Jorgenson Subdimsion
75
0
75
$5,10000
$1,25000
$1,25000
$7,600.00
20 06 116 29 15 0300
23 154 0030 992 Jefferson St SE
Ronald D Petersen
992 Jefferson St SE Hutchinson MN 55350 Lot 3, Block 1, Selchow- Jorgenson Subdimsion
75
0
75
$5,10000
$1,25000
$1,25000
$7,600.00
21 06 116 29 15 0310
23 154 0040 998 Jefferson St SE
Stephen & Corinne P Olcott
998 Jefferson St SE Hutchinson MN 55350 Lot 4, Block 1, Selchow- Jorgenson Subdimsion
100
100
0
$000
$1,25000
$1,25000
$2,500.00
22 06 116 29 15 0480
23 154 0050 1018 Jefferson St SE
Debra M McKlttrick
815 Lakewood Dr SW Hutchinson MN 55350 Lot 8, Block 4, Selchow- Jorgenson Subdimsion
100
100
0
$000
$1,25000
$1,25000
$2,500.00
23 06 116 29 15 0120
23 205 0080 1025 Jefferson St SE
Robert E & Lorne J Link
1025 Jefferson St SE Hutchinson MN 55350 Lot 8, Lot G Subdimsion
75
0
75
$5,10000
$1,25000
$1,25000
$7,600.00
The Vanden Berg Revocable Trust
24 06 116 29 15 0130
23 205 0090 1035 Jefferson St SE
D-d & Dawn Vanden Berg
1035 Jefferson St SE Hutchinson MN 55350 Lot 9, Lot G Subdimsion
70
0
70
$4,76000
$1,25000
$1,25000
$7,260.00
25 06 116 29 15 0140
23 205 0100 1045 Jefferson St SE
Dennis & Jeanette Larson
1045 Jefferson St SE Hutchinson MN 55350 Lot 10, Lot G Subdimsion
75
0
75
$5,10000
$1,25000
$1,25000
$7,600.00
26 06 116 29 15 0150
23 205 0110 1055 Jefferson St SE
Stix & Brix Inc
307 N Holcombe Ave Litchfield MN 55355 Lot 11, Lot G Subdimsion
7927
0
7927
$5,39036
$1,25000
$1,25000
$7,890.36
27 06 116 29 15 0490
23 154 0590 1028 Jefferson St SE
Jeremy & Janel Timm
1028 Jefferson St SE Hutchinson MN 55350 Lot 9 EX Wly 47', Block 4, Selchow-Jorgenson Subdimsion
75
0
75
$5,10000
$1,25000
$1,25000
$7,600.00
28 06 116 29 15 0500
23 154 0600 1038 Jefferson St SE
Vicki M Kachelmeier
1038 Jefferson St SE Hutchinson MN 55350 Lot 10, Block 4, Selchow- Jorgenson Subdimsion
91 8
0
91 8
$6,24240
$1,25000
$1,25000
$8,742.40
Lot 16, Auditors Plat of Lots 1, 7 & 8, Auditor's Plat S 12 Section 06
29 06 116 29 15 0510
23 216 0120 1048 Jefferson St SE
Michael J & Katie J Reinke
1048 Jefferson St SE Hutchinson MN 55350 116 -29
931
0
931
$6,33080
$1,25000
$1,25000
$8,830.80
240'x 253'x 159 46'x 265 61' of N 12 Lot 3, Auditors Plat of
30 07 116 29 02 0020
23 230 0050 1065 Jefferson St SE
Jay C & Cynthia A Hoffman
61830 193rd St Litchfield MN 55355 Section 07 -116-29
19973
0
19973
$13,581 64
$2,00000
$1,25000
$16,831.64
31 07 116 29 02 0030
23 230 0055 1095 Jefferson St SE
Mayberry Property Mgmt LLC
817 Buffalo Hills St Buffalo MN 55313 5350' x 220' of N603' of Lot 3, Auditors Plat of Section 07- 116 -29
350
0
350
$23,80000
$1,50000
$000
$25,300.00
1 10' x 253' & Tract 110' x 400' x 260'x 180' of Lot 3, Auditors Plat
32 07 116 29 02 0040
23 230 0040 1115 Jefferson St SE
Seyed M Yarand
1115 Jefferson St SE Hutchinson MN 55350 of Section 07 -116-29
110
0
110
$7,48000
$1,25000
$1,25000
$9,980.00
33 07 116 29 02 0060
23 230 0110 1125 Jefferson St SE
Rem South Central
6600 France Ave S #5Q Edina MN 55435 1 00' x 253' of Lot 3, Auditors Plat of Section 07 -116-29
100
100
$6,80000
$1,25000
$000
$8,050.00
Approximately 3 04 Acres of Lot 3, Auditors Plat of Section 07 -116-
34 07 116 29 02 0070
23 230 0090 1135 Jefferson St SE
Steven D & Jennifer L Dobie
1135 Jefferson St SE Hutchinson MN 55350 29
188
78
110
$7,48000
$1,25000
$000
$8,730.00
35 07 116 29 02 0090
23 230 0120 1205 Jefferson St SE
Danielle M & Cody A Suess
1205 Jefferson St SE Hutchinson MN 55350 Part of Lot 3, Auditor's Plat of Section 07- 116 -29
172
777
943
$6,41240
$000
$000
$6,412.40
East 200' of Lot 4, Auditor's Plat of Lot 15 of Auditor's Plat Section
36 07 116 29 02 0120
23 224 0010 1058 Jefferson St SE
Tom & Cheryl L Moore
1058 Jefferson St SE Hutchinson MN 55350 07- 116 -29
122
0
122
$8,29600
$1,25000
$1,25000
$10,796.00
E 142 5' of Lot 5, Auditors Plat of Lot 15 of Auditors Plat Section 07-
37 07 116 29 02 0130
23 224 0030 1068 Jefferson St SE
Harald & Judith Paetow
1068 Jefferson St SE Hutchinson MN 55350 116 -29
117
0
117
$7,95600
$1,25000
$1,25000
$10,456.00
Angela K & Matthew Schmidt &
Lot 6 EX W200', Auditor's Plat of Lot 15 of Auditor's Plat Section 07-
38 07 116 29 02 0140
23 224 0050 1078 Jefferson St SE
Lynn W & Lucinda L Nelson
1078 Jefferson St SE Hutchinson MN 55350 116 -29
111
0
111
$7,54800
$1,25000
$1,25000
$10,048.00
Part of Lot 7, Auditors Plat of Lot 15 of Auditors Plat Section 07 -116
39 07 116 29 02 0150
23 224 0070 1088 Jefferson St SE
Joseph J Wendolek & Erin L Muetzel 1088 Jefferson St SE Hutchinson MN 55350 29
55
0
55
$3,74000
$1,25000
$1,25000
$6,240.00
Part of Lots 7 & 8, Auditor's Plat of Lot 15 of Auditors Plat Section
40 07 116 29 02 0160
23 224 0080 1098 Jefferson St SE
Clifford & Shirley DeBlock
1098 Jefferson St SE Hutchinson MN 55350 07- 116 -29
13916
0
13916
$9,46288
$1,25000
$1,25000
$11,962.88
5100' of Lot 8, Auditors Plat of Lot 15 of Auditors Plat Section 07-
41 07 116 29 02 0170
23 224 0110 1108 Jefferson St SE
Robert Hedin
1108 Jefferson St SE Hutchinson MN 55350 116 -29
100
0
100
$6,80000
$1,25000
$1,25000
$9,300.00
42 07 116 29 02 0190
23 224 0120 1118 Jefferson St SE
Sheldon & Jean Nles
1118 Jefferson St SE Hutchinson MN 55350 Lot 9, Auditors Plat of Lot 15 of Auditors Plat Section 07 -116-29
2058
0
2058
$13,99440
$1,25000
$1,25000
$16,494.40
43 07 116 29 02 0250
23 159 0010 1148 Jefferson St SE
Steven C & Cheryl J Lancaster
1148 Jefferson St SE Hutchinson MN 55350 Lot 1, Oak Park Addition
22212
132
9012
$6,12816
$000
$000
$6,128.16
TOTAL ASSESSMENT
ROLL NO. 5109 (L1P14 -01)
46794800
527 70
4,6,78
$282,321.04
$45,000.00
$4,500.00 $2,000.00
$46,250.00
$380,071.04
RESOLUTION NO. 14265
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 1 /PROJECT NO. 14 -01
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of:
Jefferson Street SE from Oakland Ave SE to Century Ave SE; roadway reconstruction by
construction of curb and gutter, draintile installation, bituminous /concrete surfacing,
stormwater /drainage, water distribution, sanitary sewer, street lighting, trail, sidewalk,
landscaping, restoration and appurtenances
bids were received, opened and tabulated according to law, and the following bids were received complying with
the advertisement:
Bidder
R & R Excavating Inc of Hutchinson MN
Hjerpe Contracting Inc of Hutchinson MN
Wm Mueller & Sons Inc of Hamburg MN
Kuechle Underground Inc of Kimball MN
Duininck Inc of Prinsburg MN
Amount Bid
$1,325,837.48
$1,406,393.54
$1,453,082.70
$1,635,991.51
$1,662,645.76
and whereas, it appears that R & R Excavating Inc of Hutchinson MN is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
The mayor and city administrator are hereby authorized and directed to enter into a contract with
R & R Excavating Inc of Hutchinson MN in the amount of $1,325,837.48 in the name of the City of
Hutchinson, for the improvement contained herein, according to the plans and specifications therefor
approved by the City Council and on file in the office of the City Engineer.
The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made
with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed, and the deposit of the successful bidder shall be retained until
satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 22nd day of April 2014.
Mayor
City Administrator
Pagel of 2
CITY OF HUTCHINSON, 111
HASSAN ST SE, HUTCHINSON MN 55350 320 - 234 -4209
BID TABULATION
-
CITY OF HUTCHINSON
LETTING NO.
1 /PROJECT NO. 14 -01
JEFFERSON ST SE FROM OAKLAND AVE
SE TO CENTURY
AVE SE
BID OPENING: 03/24/2014 AT 1:00
PM
ENGINEER'S ESTIMATE $1,500,000.00
COMPLETION DATE:
06/15/2015
R & R Excavating Inc
Hjerpe Contracting,
Inc
Wm Mueller &
Sons Inc
Kuechle Underground Inc
Duininck Inc
Gunner
Smith
Kurt H.
Hjerpe
831 Park
Ave
David
Baker
408 6th
St
1149 Hwy 22 South
16246 Hwy
15 S
P O Box
247
10998 St
Hwy 55
P O Box
208
Y
F
ENGINEER'S
ESTIMATE
Hutchinson
MN 55350
Hutchinson
MN 55350
Hamburg MN 55339
P O Box 509
Prinsburg MN
56281
z
O
H
michelle@rmxcavating.net
Kurt@hjerpecontmcting.com
coryh@wmmuelleccom
Kimball MN 55353
estimator @duininck.com
z
a
ITEM DESCRIPTION
j
ZQ
320 -587 -5918
320 - 234 -8305
952 -467 -2720
info@kuechleunderground.com
320- 978 -6011
N
7
fax 320 -587 -1044
fax 320 - 234 -7305
fax 952 -467 -3894
320 - 398 -8888
fax 320 - 978 -4978
O
BID PRICE
BID TOTAL
BID PRICE
BID TOTAL
BID PRICE
BID TOTAL
BID PRICE
BID TOTAL
BID PRICE
BID TOTAL
BID PRICE
BID TOTAL
$1,431,312.42
$1,325,837.48
$1,406,393.54
$1,453,082.70
$1,635,991.51
$1,662,645.76
1
2101 502
CLEARING
EA
35 00
$22500
$7,87500
$18703
$6,54605
$19500
$6,82500
$27000
$9,45000
$29000
$10,15000
$22429
$7,85015
2
2101 507
GRUBBING
EA
3600
$18500
$6,66000
$8016
$2,88576
$8500
$3,06000
$27000
$9,72000
$11000
$3,96000
$16389
$5,90004
3
2104 501
REMOVE SANITARY SEWER MAIN PIPE
LF
213600
$200
$4,27200
$004
$8544
$250
$5,34000
$300
$6,40800
$294
$6,27984
$300
$6,40800
4
210450 1
REMOVE WATERMAIN
LF
280800
$1 50
$4,21200
$003
$8424
$1 00
$2,80800
$1 00
$2,80800
$294
$8,255 ��
$1 00
$2,80800
5
2104 501
REMOVE STORM SEWER PIPE
LF
47600
$400
$1,90400
$371
$1,76596
$500
$2,38000
$1000
$4,76000
$510
$2,427 60
$1000
$4,76000
6
210450 1
RRREMMMO�VEE. CURB
LF
457000
$265
$12,11050
$1 59
$7,26630
$300
$13,71000
$235
$10,73950
$220
$10,05400
$368
$16,81760
7
2104503
��&,,��GUTTER
LK
8
2104 505
RMOVE 81�fv11NOFS PAVEMENT
SY
12091 00
$235
$28,413 85
$2 04
$24,66564
$2 40
$29,0108 40
$2 55
$30,83205
$200
$24,18200
$3 16
$38,2007 56
9
2104 505
REMOVE BITUMINOUS DRIVEWAY PAVEMENT
SY
29600
$550
$1,62800
$220
$651 20
$825
$2,44200
$450
$1,33200
$500
$1,48000
$293
$86728
10
21 04 505
BE Y9� E DRIVEWAY PAVEMENT
SY
81500
$625
$5,09375
$3 4
$2,78730
$660
$5,37900
$680
$5,54200
$800
$6,52000
$842
$6,86230
11
2104 509
RE VE HYD�
EA
200
$36500
$73000
$220 5
$441 30
$45000
$90000
$40000
$80000
$24000
$48000
$400 QZ
$800 04
12
2104 509
REMOVE GATE VALVE
EA
300
$8500
$25500
$14710
$441 30
$8500
$25500
$8000
$24000
$11800
$35400
$80 0
$24000
13
2104 509
REMOVE CATCH BASIN
EA
900
$11000
$99000
$9807
$88263
$9500
$85500
$7000
$63000
$14500
$1,30500
$7000
$63000
14
2104 509
REMOVE MANHOLE, STORM
EA
800
$20000
$1,60000
$16548
$1,32384
$19000
$1,52000
$15000
$1,20000
$160 00
$1,280 00
$150 01
$1,20008
SANITARY
EA
600
$1$6
$1$539
$191
$1,147
$2$6
$1$498
$14500
$87000
$1$6
$96000
$14501
$87006
16
2104 5101
SAWII NGECONCRETE ((FULL PTH
LF
83 00
50
50
$557 76
00
00
00
$996 00
90
0
00
$415 00
BITUMINOUS (FULL DEPT)
527
$1$810
$1$810
$1,63800
$250
$1$810
$1,63800
$250
$1$945
18
2104 523
SALVAGE SIGN
EA
00
$30 00
00
$30 00
0�
$30 00
00
$30 00
00
$30 00
00
$35 00
00
19
2104 523
SALVAGE HYDRANT
EA
300
$52500
$1,57500
$14710
$441 30
$55500
$1,66500
$30000
$90000
$24000
$72000
$330 4
$990 06
20
2104 523
SALVAGE GATE VALVE
EA
400
$9500
$38000
$19858
$794
$10000
$40000
$10000
$40000
$16000
$64000
$100 05
$40004
21
2104 523
SALVAGE STEEL POST
EA
1 00
$2500
$2500
$2500
$25 00
$2500
$2500
$25000
$25000
$5000
$5000
$2500
$2500
22
2104 523
SALVAGE MAILBOX
EA
600
$5500
$33000
$3000
$18000
$2500
$15000
$3000
$18000
$3500
$21000
$2500
$15000
23
2105 501
COMMON EXCAVATION (Ef P)
CY
1908500
$900
$171,76500
$7 '��
$135,88520
$890
$169,85650
$1045
$199,43825
$800
$152,68000
$1250
$238,56250
24
210550 1
COMMON EXCAVATION - M IL STRIPPING (EV)
CY
496
$650
$3,22400
$643
$3,18928
$680
$3,37280
$200
$99200
$800
$3,96800
$364
$1,80544
25
2105 522
SELECT GRANULAR BORROW (CV) (P)
CY
54570
$1385
$75,57945
$1560
$85,12920
$1400
$76,39800
$1590
$86,76630
$2200
$120,05400
$1795
$97,95315
26
2105 523
COMMON BORROW CV) (P)
CY
3000
$1450
$4,35000
$780
$2,34000
$1365
$4,09500
$11 50
$3,45000
$1800
$5,40000
$1795
$5,38500
27
2105 525
TOPSOIL BORROW L
CY
9750
$11800
$17,55000
$3496
$34,08600
$2475
$24,131 25
$2900
$28,27500
$21 00
$20,47500
$2805
$27,34875
28
2105 541
SU Q OW)) (EV)
$5500
75
$$2,750
$$4,640
29
2105 541
R 8 _TRAILEAGGREGATERBASE CRABORS
SEX 9 E�IfJ
CY
125 0
$26 00
$3,250 00
$0 03
$3
$12 00
$1,500 00
$39 00
$4,875 00
$22 00
00
$37 182
00
30
2105 604
G (((( TI F C E 5
SC
SY
134990
$1 45
$19,57355
$1 16
$15,65884
$1 25
$16,87375
$1 65
$22,27335
$200
$26,99800
$1 97
$26,59303
31
2123 610
d
HR
250
$17000
$4,25000
$33281
$8,32025
$14500
$3,62500
$17700
$4,42500
$15000
$3,75000
$21481
$5,37025
32
2211 503
((115ii({C'�U jY'D
CLASS 5 (CV) (P) ADDENDUM NO. 1
CY
4521.0
$2485
$112,34685
$2638
$119,26398
$2850
$128,84850
$2805
$126,81405
$2600
$117,54600
$3290
$148,74090
33
2331 603
JOIN AD IVE�E
LF`
56400
$1 35
$7,61400
$065
$3,66600
$065
$3,66600
$065
$3,66600
$080
$4,51200
$076
$4,28640
34
2357502
BITUMINOUS MATERIAL FOR TACK COAT
00
35
2360 503
TYPE SPWEA2 0C WEARING COURSE MIXTURE - STREET 1 1/2"
S�Y
100290
$725
$72,710 25
$704
$70,604 1�
$680
$68,19720
$695
$69,701 55
$704
$70,604 1�
$$4
$142,6860 90
36
2360 503
�'PE $e,N/ �z$� (2 1 )
$$36,694
$$34,8418
$$41,759
$$41,759
0
$$56,833
$1 767
$$58,562
37
2360 503
iY��E seep(/��tjEg�2'�'(i (
WEAR WEARING COOURSE M XITURE TRAIILE3"
SY
2471 0
$14 85
35
$14 10
100
$16 90
90
$16 90
90
$23 00
00
$23 0
70
FARING COURSE MIXTURE- DRIVEW�Y (3 ")
SY
82
$1$870
$1,95200
$
39
25010 5105"
RC PIP��N
EA
0
$435 00
00
$510 47
$1,020 94
$745 00
$1,490 00
$285 75
$571 50
$620 00
$1,240 00
$285 77
$571 54
40
2501 602
TRASH GUARD FOR
"ppPIPE APRON
EA
20
$18500
$37000
$18877
$37754
$14500
$29000
$24453
$48906
$19000
$38000
$24454
$48908
41
2502541
4�� ��1��2 (,
5103
$1
$1
$1
$1
$3
$32,42310
42
2502 573
4" PVf �'�NOUT(INCfL FITTINGS, CAPS & CURB TUNNELI�GI
EA
0
$185 00
$555 00
$179 05
$537 15
$90 00
$270 00
$225 00
$675 00
$180 00
$540 00
$130 01
$390 03
43
2502 573
4" DRAIN TILE SER ICE INC PIPE, FITTINGS, REBAR, GRATE CURB TUNNELING'
EA
400
$23500
$9,40000
$7314
$2,92560
$14000
$5,60000
$18000
$7,20000
$20000
$8,00000
$8030
$3,21200
44
2503 541
12" Q 3� L V
LF
15600
$2600
$40,56000
$31 67
$49,40520
$2800
$43,68000
$2606
$40,65360
$3600
$56,16000
$2606
$40,65360
45
2503 541
15'� O +R{ 3 �L V
LF
650
$31 00
$2,01500
$45
$2,98480
$3700
$2,40500
$31 05
$2,01825
$4000
$2,60000
$31 05
$2,01825
47
2503 541
28',��°
L VDp
LF
370
$3800
$1,40600
$51 44
$1,90328
$5200
$1,92400
$6309
$2,334 J3
$5000
$1,85000
$6309
$2,33433
48
250351 1
Thep`
35
LF
14150
$2300
$32,54500
$2
49
2503 511
8" PVC SANITARY SEWN ER MAIdR�35
LF
2162 0
$38 00
$82,156 00
$29 74
$64,29788
$3400
$73,508 00
$2213
$47,845
$63 00
$$36,206 00
$2213
$47,845 06
STRUCTURE
EA
20
$55000
$1,10000
$36255
$72510
$71500
$1,43000
$56000
$1,12000
$84000
$1,68000
$56003
$1,12006
510
2503 602
ADDENDUM NO. 1
CONN��T$ j �NG SEWER
$
$
$
$
04
$
52
2503 602
CO I((nf/�Jw}( SS I NNN SANORARY
EA
1 0
$825 00
$825 00
$474 66
$474 66
$850 00
$850 00
$4104 50
$414 50
$1$200 00
$1,200 00
$4104
$414 52
53
2503 602
8" X 6 C E
EA
38 0
$325 00
$12,350 00
$959 10
$36,445 80
$925 00
$35,150 00
$139 80
$5,312 40
$149 00
$5,662 00
$139 8
$5,31278
54
2503 603
CLEAN AND VIDEO TAPE PIPE SEWER
LF
24090
$1 15
$2,77035
$1 05
$2,52945
$1 10
$2,64990
$1 10
$2,64990
$1 20
$2,89080
$1 10
$2,64990
55
2504 601
TEMPORARY WATER SERVICE
LS
1 0
$6,50000
$6,50000
$6,56399
$6,56399
$11,50000
$11,50000
$2,00000
$2,00000
$9,40000
$9,40000
$2,00013
$2,00013
56
2504 602
CONIyF�C,j T9 EXY$jING WATERMAIN
EA
60
$82500
$4,95000
$70981
$4,25886
$97500
$5,85000
$57200
$3,43200
$89000
$5,34000
$57203
$3,43218
57
2504 602
HYDR - g �P'B�JR\/
EA
60
$3,37500
$20,25000
$3,98357
$23,901 4
$3,52500
$21,15000
$3,34604
$20,07624
$3,50000
$21,00000
$3,34624
$20,07744
58
2504 602
HYDRANT- 9 5' BURY
EA
1 0
$3,60000
$3,60000
$4,17596
$4,175 Y
$3,75000
$3,75000
$3,44758
$3,44758
$3,60000
$3,60000
$3,44779
$3,44779
59
2504 602
INSTALL HYDRANT
EA
1 0
$68500
$68500
$10207
$10207
$1,05000
$1,05000
$53644
$53644
$87000
$87000
$53647
$53647
2504602
1 CORPORATION `
$29,189
�jj
$$5,940
$$6,840
60
2504 602
1" CURB AND BOX
EA
360
$28000
$10,08000
$873 1�
$6,230
$165 00
00
$26613
$9,58068
$19000
00
$26615
$9,580 40
62
2504 602
1 1/2" CORPORATION STOP
EA
20
$80000
$1,60000
$947 31
8'904
$1,894
$1,05000
$2,10000
$38061
$761
$47000
$94000
$38063
$761 26
63
2504 602
1 1/2" CURB STOP AND BOX
EA
20
$37500
$75000
$34974
$699 4 ��z
$33500
$67000
$43489
$869 78
$32000
$64000
$434
$86984
64
2504 602
2" CORPORATION STOP
EA
1 0
$1,10000
$1,10000
$1,28759
$1,28759
$1,20000
$1,20000
$501 47
$501 47
$68000
$68000
$501 51
$501 50
65
2504 602
2" CURB STOP AND BOX
EA
1 0
$58500
$58500
$47531
$47531
$50000
$50000
$56076
$56076
$50000
$50000
$56079
$56079
66
2504 602
4" GATE VALVE
EA
30
$98500
$2,95500
$1,37697
$4,13091
$1,25000
$3,75000
$1,23545
$3,70635
$1,40000
$4,20000
$1,23552
$3,70656
67
2504 602
6" GATE VALVE
EA
80
$1,10000
$8,80000
$1,239 1
$9,91456
$1,250 00
$10,00000
$1,06490
$8,51920
$1,60000
$12,80000
$1,064 96
$8,51968
68
2504 602
8" GATE VALVE
EA
50
$1,850 00
$9,25000
$1,982 2S
$9,911 25
$1,850 00
$9,25000
$1,852 37
$9,261 85
$2,00000
$10,000 00
$1,852 48
$9,26240
69
2504 602
ADJUST GATE VALVE
EA
30
$30000
$90000
$29246
$87738
$26500
$79500
$35000
$1,05000
$30000
$90000
$50000
$1,50000
Pagel of 2
CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320 - 234 -4209
BID TABULATION - CITY OF HUTCHINSON LETTING NO. 1 /PROJECT NO. 14 -01
JEFFERSON ST SE FROM OAKLAND AVE SE TO CENTURY AVE SE
2505 603
1 1/2" TYPE K COPPER PIPE
LF
BID OPENING: 03/24/2014 AT 1:00 PM
ENGINEER'S
ESTIMATE $1,500,000.00 COMPLETION
DATE: 06/15/2015
$97240
$800
$83200
$22
$2,31088
R & R Excavating Inc
Hjerpe Contracting, Inc
Wm Mueller & Sons Inc
Kuechle Underground Inc
Duininck Inc
2505 603
2" TYPE K COPPER PIPE
LF
5200
Gunner Smith
Kurt H. Hjerpe
831 Park Ave
David Baker
408 6th St
$67600
$3311
$1,71912
$3800
1149 Hwy 22 South
16246 Hwy 15 S
P O Box 247
10998 St Hwy 55
P O Box 208
4" WATERMAIN PIPE PVC C -900
LF
Y
F
ENGINEER'S ESTIMATE
Hutchinson MN 55350
Hutchinson MN 55350
Hamburg MN 55339
P O Box 509
Prinsburg MN 56281
$2403
H
H
$3,89200
michelle@rmxcavating.net
Kurt@hjerpecontmcting.com
coryh@wmmuelleccom
Kimball MN 55353
estimator @duininck.com
ITEM DESCRIPTION
Z
Z
$2,37500
320 -587 -5918
320 - 234 -8305
952 -467 -2720
info@kuechleunderground.com
320- 978 -6011
$2,58875
$31 00
7
$2725
fax 320 -587 -1044
fax 320 - 234 -7305
fax 952 -467 -3894
320 - 398 -8888
fax 320 - 978 -4978
BID PRICE I BID TOTAL BID PRICE I BID TOTAL BID PRICE I BID TOTAL BID PRICE I BID TOTAL BID PRICE I BID TOTAL BID PRICE I BID TOTAL
$1,431,312.42 $1,325,837.48 $1,406,393.54 $1,453,082.70 $1,635,991.51 $1,662,645.76
71
2505 603
1 1/2" TYPE K COPPER PIPE
LF
10400
$2500
$2,60000
$935
$97240
$800
$83200
$22
$2,31088
$2900
$3,01600
$2222
$2,31088
72
2505 603
2" TYPE K COPPER PIPE
LF
5200
$4500
$2,34000
$1506
$7831
$1300
$67600
$3311
$1,71912
$3800
$1,97600
$3306
$1,71912
73
2504 603
4" WATERMAIN PIPE PVC C -900
LF
13900
$3000
$4,17000
$2221
$3,087 11
$4200
$5,83800
$2403
$3,34017
$2800
$3,89200
$2403
$3,34017
74
2504 603
6" WATERMAIN PIPE PVC C -900
LF
9500
$2500
$2,37500
$2436
$2,31420
$4400
$4,18000
$2725
$2,58875
$31 00
$2,94500
$2725
$2,58875
75
2504 603
8" WATER MAIN PIPE PVC C -900
LF
265500
$2600
$69,03000
$2745
$72,87975
$2600
$69,03000
$2385
$63,321 75
$4900
$130,09500
$2385
$63,321 75
76
2504 608
DUCTILE IRON FITTI NGSf COMPACT 153)
LB
105600
$550
$5,80800
$619
$6,53664
$600
$6,33600
$768
$8,11008
$618
$6,52608
$768
$8,11008
77
2506 501
EXCESS MANHOLE DEPTH, SANITARY
LF
1010
$14500
$1,46450
$6677
$67438
$7300
$73730
$241 74
$2,441 57
$7700
$77770
$241 75
$2,441 68
78
2506 501
EXCESS MANHOLE DEPTH, STORM
LF
2040
$16500
$3,36600
$6677
$1,36211
$7300
$1,48920
$241 74
$4,931 50
$7700
$1,57080
$241 75
$4,931 70
79
250650 1
CONSTRUCT MANHOLE DESIGN 4007, 8' DEEP
EA
600
$2,70000
$16,20000
$2,29313
$13,75878
$2,72500
$16,35000
$2,35361
$14,121 66
$3,00000
$18,00000
$2,35375
$14,12250
80
2506 501
CATCH BASIN TYPE A
EA
1300
$1,52500
$19,82500
$1,59567
$20,74371
$1,58500
$20,60500
$1,39286
$18,10718
$1,90000
$24,70000
$1,39294
$18,10822
81
2506 502
CONST DRAINAGE STRUCTURE DES 48 -4020
EA
900
$1,90000
$17,10000
$2,161 63
$19,45467
$2,16500
$19,48500
$2,86386
$25,77474
$2,60000
$23,40000
$2,86403
$25,77627
82
2506 502
CONST DRAINAGE STRUCTURE DES 60 -4020
EA
1 00
$3,20000
$3,20000
$3,39694
$3,39694
$3,72500
$3,72500
$4,96690
$4,96690
$3,40000
$3,40000
$4,96720
$4,96720
83
2506 522
ADJUST FRAME AND RING CASTING MANHOLE
EA
800
$68500
$5,48000
$35956
$2,87648
$69500
$5,56000
$66500
$5,32000
$40000
$3,20000
$80005
$6,40040
84
2506 503
RECONSTRUCT DRAINAGE STRUCTURE
EA
200
$1,60000
$3,20000
$1,69420
$3,38840
$1,60000
$3,20000
$58894
$1,17788
$1,80000
$3,60000
$58898
$1,17796
85
2506 602
CONST CONTROL STRUCTURE
EA
1 00
$3,30000
$3,30000
$3,95974
$3,95974
$4,57500
$4,57500
$3,09616
$3,09616
$6,00000
$6,00000
$3,09635
$3,09635
86
2511 501
RANDOM RIP RAP CLASS III
CY
990
$8000
$79200
$9750
$96525
$7800
$77220
$81 00
$801 90
$8800
$871 20
$81 00
$801 90
87
2521 501
4" CONCRETE SIDEWALK ADDENDUM ADDENDUM NO. 2
SF
20000
$465
$93000
$475
$95000
$565
$1,13000
$550
$1,10000
$608
$1,21600
$350
$70000
88
2531 501
CONCRETE B618
LF
5380 00
$10 25
$55,145 00
$10 47
$56,328 60
$9 80
$52,724 00
$10 25
$55,145 00
$10 00
$53,800 00
$9 80
$52,724 00
89
2531 507
FJV�D eJGN
ICj
SY
157700
$4200
$66,23400
$4017
$63,34809
$41 00
$64,65700
$3975
$62,68575
$4500
$70,96500
$3575
$56,37775
90
2531 618
TRUNCATED DOMES
SF
9280
$3600
$3,34080
$3410
$3,16448
$3400
$3,15520
$3410
$3,16448
$3400
$3,15520
$3410
$3,16448
91
2531 618
PEDESTRAIN CURB RAMP
SF
33700
$650
$2,19050
$450
$1,51650
$700
$2,35900
$450
$1,51650
$700
$2,35900
$450
$1,51650
92
2540 602
TEMPORARY MAILBOX
EA
600
$6500
$39000
$1500
$9000
$4500
$27000
$1500
$9000
$5000
$30000
$4501
$27006
93
2540 602
INSTALL MAILBOX
EA
600
$9500
$57000
$5000
$30000
$7500
$45000
$5000
$30000
$5000
$30000
$7501
$45006
94
2545 501
INSTALL ELECTRICAL LIGHTING SYSTEM
LS
1 00
$39,00000
$39,00000
$14,95000
$14,95000
$15,00000
$15,00000
$17,00000
$17,00000
$18,00000
$18,00000
$12,55075
$12,55075
95
2554 602
INSTALL STEEL POST
EA
1 00
$8500
$8500
$7500
$7500
$7500
$7500
$25000
$25000
$10000
$10000
$7501
$7501
96
2563 601
TRAFFIC CONTROL
LS
1 00
$11,50000
$11,50000
$5,90000
$5,90000
$6,00000
$6,00000
$35,90000
$35,90000
$5,90000
$5,90000
$5,90075
$5,90075
97
2564 531
SIGN PANELS - TYPE C
SF
12014
$4300
$5,166 Q
$31 00
$3,72434
$31 00
$3,72434
$31 00
$3/724.3
$31 00
$3,72434
$2900
$3,48406
98
2564 531
SIGN PANELS - TYPE D
EA
1200
$14500
$1,740 05
$6500
$78000
$6500
$78000
$6500
y780 00
$6500
$78000
$7001
$84012
99
2573 502
SILT FENCE, TYPE MACHINE SLICED
LF
139500
$265
$3,69675
$225
$3,13875
$1 75
$2,441 25
$1 75
$2,441 25
$225
$3,13875
$1 75
$2,441 25
100
2573 530
fjj9JF� pE
$$5
$
$$4
$
$$2
$
$1$3
$
$3$4
$
$$2
$
101
2573540
FI _
FIL � -(� ��j(, l`�(S s TRAW BIOLOG
LF
150 00
50
$825 00
50
$675 00
50
$375 00
50
$525 00
50
$6075 00
50
$375 00
102
2575 501
SEEDING, DRILLED
4CRE
050
$38500
$19250
$3,25000
$1,62500
$1,50000
$75000
$1,85000
$92500
$3,30000
$1,65000
$1,50019
$75010
103
2575 501
SEEDING, HYDROSEED
4CRE
050
$2,85000
$1,42500
$6,05000
$3,02500
$1,50000
$75000
$3,20000
$1,60000
$6,10000
$3,05000
$1,50019
$75010
104
2575 502
SEED MIXTURE 310
LB
41 00
$1350
$55350
$1905
$781 05
$2000
$82000
$2500
$1,02500
$1900
$77900
$2000
$82000
105
2575 505
SODDING, TYPE LAWN
SY
592000
$385
$22,79200
$460
$27,23200
$500
$29,60000
$600
$35,52000
$460
$27,23200
$570
$33,74400
106
2575 523
EROSION CONTROL BLANKETS CATEGORY 2
SY
213500
$1 45
$3,09575
$099
$2,11365
$1 50
$3,20250
$1 25
$2,66875
$1 00
$2,13500
$1 50
$3,20250
107
2575 532
FERTILIZER TYPE 2
LB
63000
$065
$40950
$067
$42210
$1 50
$94500
$075
$47250
$067
$42210
$1 50
$94500
108
2582 501
PAVEMENT MESSAGE RIGHT THRU ARROW % PAINT
EA
1 00
$17500
$17500
$3500
$3500
$12500
$12500
$3500
$3500
$12500
$12500
$125 Q
5
$12502
109
2582 501
PAVEMENT MESSAGE RIGHT ARROW ),PAINT
EA
1 00
$12500
$12500
$3500
$3500
$7500
$7500
$3500
$3500
$7500
$7500
$75
$7501
110
2582 501
PAVEMENT MESSAGE LEFT THRU ARROW % PAINT
EA
1 00
$17500
$17500
$3500
$3500
$12500
$12500
$3500
$3500
$12500
$12500
$125 Q
$12502
111
2582 501
PAVEMENT MESSAGE LEFT ARROW) PAINT
EA
1 00
$12500
$12500
$3500
$3500
$7500
$7500
$3500
$3500
$7500
$7500
$75 5
$7501
112
2582 502
4" BROKEN LINE YELLO -PAINT ADDENDUM NO. 2
LF
51000
$235
$1,19850
$1 25
$63750
$1 40
$71400
$1 25
$63750
$1 40
$71400
$1 40
$71400
113
2582 502
4" DOUBLE SOLID LINE YELLOW -PAINT
LF
8500
$470
$39950
$200
$17000
$280
$23800
$200
$17000
$280
$23800
$280
$23800
114
2582 502
4" SOLID LINE WHITE -PAINT
LF
43000
$235
$1,01050
$1 25
$53750
$1 40
$60200
$1 25
$53750
$1 40
$60200
$1 40
$60200
TOTAL LETTING NO. 1 /PROJECT NO. 14 -01
1
$1,431,312.42
$1,325,837.48
$1,406,393.54
$1,453,082.70
$1,635,9 1.511
$1,662,645.76
Paget of 2
HUTMINSON CITYOOUNCIL ci=y-f�
Request for Board Action X; =-W
Agenda Item: Labor Agreement between the City and Minnesota Public Employees Associatiob
Department: Administration
LICENSESEC110N
Meeting Date: 4/22/2014
Application Complete N/A
Contact: Jeremy Carter
Agenda Item Type:
Presenter: Jeremy Carter
Reviewed by Staff ❑
New Business
Time Requested (M inutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/ EXPLANAII ON OF AGENDA ITEM:
Attached for your review and consideration is the 2013 - 2014 labor agreement /contract between the City of
Hutchinson and the Minnesota Public Employees Association ( MNPEA) that represents the Full Time Police Officers
unit and with whom we have reached a tentative agreement.
The police officer unit was established in October 2012. Negotiations for this initial contract began in April of 2013
and continued through October 2013. The union members ratified the contract agreement in March 2014. The
contract is for the period of January 1, 2013, through December 31, 2014.
Mayor Cook and Council member Christensen participated in the negotiation process as members of the group
representing management. The City was represented by legal council from the Madden Galanter Hansen law firm
during the negotiation process.
The union ratified the contract in March 2014.
The contract costs, in regard to wage increases for 2013 and 2014, and for the insurance benefits are included in the
General Fund Budget. Wage increases will be administered in accordance with the City of Hutchinson Compensation
Plans for 2013 and 2014, with increases retroactive to 2013 for eligible employees.
BOARD ACTION REQUEST®:
Consideration and approval of the collective bargaining agreement between the City of Hutchinson and MNPEA for
the period of January 1, 2013 through December 31, 2014.
Fiscal Impact: Funding Source: General Fund Budget
FTElmpact: Budget Change: No
Induded in current budget: Yes
PRO.ECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
RemainingCost: $ 0.00 Funding Source:
AGREEMENT
between
THE CITY OF HUTCHINSON
and
MINNESOTA PUBLIC EMPLOYEES ASSOCIATION
January 1, 2013 to December 31, 2014
TABLE OF CONTENTS
Article 1
Purpose of Agreement ............................................................... ............................... l
Article2
Recognition ................................................................................ ..............................1
Article3
Definitions .................................................................................. ..............................1
Article4
No Strike .................................................................................... ..............................2
Article5
Employer Authority ................................................................... ..............................2
Article6
Union Security ........................................................................... ..............................3
Article 7
Employee Rights -- Grievance Procedure .................................. ..............................3
Article8
Savings Clause ........................................................................... ..............................6
Article9
Seniority ..................................................................................... ..............................6
Article10
Discipline ................................................................................... ..............................6
Article 11
Work Schedules and Overtime .................................................. ..............................7
Article12
Court Time ................................................................................. ..............................8
Article13
Insurance .................................................................................... ..............................8
Article14
Uniforms .................................................................................... ..............................8
Article15
Injury on Duty ............................................................................ ..............................9
Article16
Holidays ..................................................................................... ..............................9
Article17
Vacations .................................................................................... ..............................9
Article 18
Sick Leave /Bereavement ........................................................... ..............................9
Article19
Wages ........................................................................................ .............................10
Article20
Waiver ....................................................................................... .............................10
Article21
Duration ... ................................................................................. .............................10
i
ARTICLE I. PURPOSE OF AGREEMENT
This Agreement is entered into between the City of Hutchinson, hereinafter called the Employer,
and the Minnesota Public Employees Association (MNPEA), hereinafter called the Union, and
collectively, the Parties. It is the intent and purpose of this Agreement to:
1.1 Assure sound and mutually beneficial working and economic relations between the
Parties hereto;
1.2 Establish procedures for the resolution of disputes concerning this Agreement's
interpretation and/or application; and
1.3 Place in written form the Parties' agreement upon terms and conditions of employment
for the duration of this Agreement.
ARTICLE 2. RECOGNITION
2.1 The Employer recognizes the Union as the exclusive representative under Minn. Stat.
§ 179A.12, subd. 10, of a bargaining unit certified by the Bureau of Mediation Services
on October 23, 2012, BMS Case No. 13PCE0128, and described as:
All licensed essential employees within the rank of Police Officer
employed by the City of Hutchinson Police Department, Hutchinson,
Minnesota, who are public employees within the meaning of Minn. Stat.
§ 179A.03, subd. 14, excluding supervisory employees, confidential
employees, and all other employees of the Hutchinson Police Department.
2.2 In the event the Employer and the Union are unable to agree as to the inclusion or
exclusion of a new or modified job class, the issue shall be submitted to the Bureau of
Mediation Services for determination.
ARTICLE 3. DEFINITIONS
3.1 Union: Minnesota Public Employees Association.
3.2 Union Member: A member of the Minnesota Public Employees Association.
3.3 Employee: A member of the exclusively recognized bargaining unit.
3.4 Department: The Hutchinson Police Department.
3.5 Employer: The City of Hutchinson.
3.6 Chief The Chief of the Hutchinson Police Department.
1
3.7 Union Officer: Officer elected or appointed by Minnesota Public Employees
Association.
3.8 Overtime: Work performed at the express authorization of the Employer in excess of
forty (40) hours per work week.
3.9 Scheduled Shift: A consecutive work period including rest breaks and a lunch break.
3.10 Rest Break: Periods during the scheduled shift during which the employee remains on
continual duty and is responsible for assigned duties.
3.11 Lunch Break: A period during the scheduled shift during which the employee remains on
continual duty and is responsible for assigned duties.
3.12 Strike: Concerted action in failing to report for duty, the willful absence from one's
position, the stoppage of work, slowdown, or abstinence in whole or in part from the full,
faithful and proper performance of the duties of employment for the purposes of
inducing, influencing or coercing a change in the conditions or compensation or the
rights, privileges or obligations of employment.
ARTICLE 4. NO STRIKE
4.1 The Union and employees covered by this Agreement agree that during the life of this
Agreement they will not cause, encourage, participate in or support any strike, slow-
down or other interruption of or interference with the normal functions of the Employer.
4.2 An employee who engages in the conduct prohibited in Article 4.1 shall be deemed to
have engaged in an illegal strike. Any employee who engages in an illegal strike shall be
subject to disciplinary action up to and including discharge.
ARTICLE 5. EMPLOYER AUTHORITY
5.1 The Employer retains the fall and unrestricted right to operate and manage all employee,
facilities, and equipment; to establish functions and programs; to set and amend budgets;
to determine the utilization of technology; to establish and modify the organizational
structure; to select, direct and determine the number of personnel; to establish work
schedules and to perform any inherent managerial function not specifically limited by this
Agreement.
5.2 Any term and condition of employment not specifically established or modified by this
Agreement shall remain solely within the discretion of the Employer to modify, establish
or eliminate.
4
ARTICLE 6. UNION SECURITY
6.1 The Employer shall deduct from the wages of employees who authorize such a deduction
in writing an amount necessary to cover monthly Union dues. Such monies shall be
remitted as directed by the Union. Each month the Employer will send to the Union
office (1) a written list of names of current bargaining unit members and the amount of
dues and fair share fees withheld, and (b) a notice of new employees and those exiting the
unit.
6.2 The Union may designate no more than two (2) employees from the bargaining unit to act
as a steward and an alternate and shall inform the Employer in writing of such choice and
changes in the position of steward and /or alternate.
6.3 The Employer shall make space available on the Employer bulletin board for posting
Union notice(s) and announcement(s).
6.4 The Union agrees to indemnify and hold the Employer harmless against any and all
claims, suits, orders, or judgments brought or issued against the Employer as a result of
any action taken or not taken by the Employer under the provisions of this Article.
6.5 Pursuant to the Minnesota Public Employment Labor Relations Act, the Union, as the
exclusive representative, requires that Hutchinson Police Officers who are not members
of the Union contribute a fair share fee to the Union for services rendered. Such fees
shall be deducted from the wages of nonmember Police Officers by the Employer and
remitted as directed by the Union. For the terms of this Agreement, the fair share fee is
$29.00 per month.
ARTICLE 7. EMPLOYEE RIGHTS -- GRIEVANCE PROCEDURE
7.1 Definition of a Grievance. A grievance is defined as a dispute or disagreement as to the
interpretation or application of the specific terms and conditions of this Agreement.
7.2 Union Representatives. The Employer will recognize representatives designated by the
Union as the grievance representative of the bargaining unit having the duties and
responsibilities established by this Article. The Union shall notify the Employer in
writing of the names of such Union representatives and of their successors when so
designated.
7.3 Processing of a Grievance. It is recognized and accepted by the Union that the
processing of grievances as hereinafter provided is limited by the job duties and
responsibilities of the employees and shall, therefore, be accomplished during normal
working hours only when consistent with such employee's duties and responsibilities.
The aggrieved employee and a Union representative shall be allowed a reasonable
amount of time without loss in pay when a grievance is investigated and presented to the
Employer during normal working hours provided that the employee and the Union
representative have notified and received the approval of the designated supervisor who
3
has determined that such absence is reasonable and would not be detrimental to the work
programs of the Employer.
7.4 Procedure. Grievances, as defined in Section7.1, shall be resolved in conformance with
the following procedure:
Step 1. An employee claiming a violation concerning the interpretation or application of
this Agreement shall, within twenty -one (21) calendar days after such alleged violation
has occurred, present personally or through a Union representative such grievance in
writing to the employee's supervisor as designated by the Employer. The employee's
supervisor will meet with the employee to discuss the grievance and give a written
answer to such Step 1 grievance within twenty -one (21) calendar days after the meeting.
A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing by
the union setting forth the nature of the grievance, the facts on which it is based, the
provision or provisions of the Agreement allegedly violated, the remedy requested, and
shall be appealed to Step 2 within ten (10) calendar days after the supervisor's_ final
answer in Step 1. Any grievance not appealed in writing to Step 2 by the Union within
ten (10) calendar days shall be considered waived.
Step 2. If appealed, the written grievance shall be presented by the Union to the Police
Chief, and a meeting shall be scheduled as soon as practicable between the Police Chief,
the aggrieved employee and the Union to discuss the grievance. The Police Chief shall
give the Union the Employer's Step 2 answer in writing within ten (10) calendar days
after the Step 2 meeting. A grievance not resolved in Step 2 may be appealed to Step 3
within ten (10) calendar days following the Police Chiefs final Step 2 answer. Any
grievance not appealed in writing to Step 3 by the Union within ten (10) calendar days
shall be considered waived.
Step 3. If appealed, the written grievance shall be presented by the Union to the City
Administrator, and a meeting shall be scheduled as soon as practicable between the City
Administrator, the aggrieved employee and the Union to discuss the grievance. The City
Administrator shall give the Union the Employer's answer in writing within ten (10)
calendar days after the Step 3 meeting. A grievance not resolved in Step 3 may be
appealed to Step 4 within ten (10) calendar days following the City Administrator's final
answer in Step 3. Any grievance not appealed in writing to Step 4 by the Union within
ten (10) calendar days shall be considered waived.
Step 4. A grievance unresolved in Step 3 and appealed to Step 4 by the Union shall be
submitted to arbitration subject to the provisions of the Public Employment Labor
Relations Act of 1971 as amended. The selection of an arbitrator shall be made in
accordance with the "Rules Governing the Arbitration of Grievances" as established by
the Bureau of Mediation Services.
rd
7.5 Arbitrator's Authority
A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or
subtract from the terms and conditions of this Agreement. The arbitrator shall
consider and decide only the specific issue(s) submitted in writing by the
Employer and the Union, and shall have no authority to make a decision on any
other issue not so submitted.
B. The arbitrator shall be without power to make decisions contrary to, or
inconsistent with, or modifying or varying in any way the application of laws,
rules, or regulations having the force and effect of law. The arbitrator's decision
shall be submitted in writing within thirty (30) days following close of the hearing
or the submission of briefs by the parties, whichever is later, unless the parties
agree to an extension. The decision shall be binding on both the Employer and
the Union and shall be based solely on the arbitrator's interpretation or application
of the express terms of this Agreement and to the facts of the grievance presented.
C. The fees and expenses for the arbitrator's services and proceedings shall be borne
equally by the Employer and the Union provided that each party shall be
responsible for compensating its own representative and witnesses. If either party
desires a verbatim record of the proceeding, it may cause such a record to be
made, providing it pays for the record. If both parties desire a verbatim record of
the proceedings, the cost shall be shared equally.
7.6 Waiver. If a grievance is not presented within the time limits set forth above, it shall be
considered "waived." If a grievance is not appealed to the next step within the specified
time limit or any agreed extension thereof, it shall be considered settled on the basis of
the Employer's last answer. If the Employer does not answer a grievance or an appeal
thereof, within the specified time limits, the Union may elect to treat the grievance as
denied at that step and immediately appeal the grievance to the next step. The time limit
in each step may be extended by mutual written agreement of the Employer and the
Union.
7.7 Choice of Remedy. If, as a result of the written Employer response in Step 3, the
grievance remains unresolved, and if the grievance involves the suspension, demotion or
discharge of mi employee who has completed the required probationary period, the
grievance may be appealed either to Step 4 of Article 7 or a procedure such as Civil
Service, veterans preference or fair employment. If appealed to any procedure other than
Step 4 of Article 7, the grievance is not subject to the arbitration procedure as provided in
Step 4 of Article 7. The aggrieved employee shall indicate in writing which procedure is
to be utilized — Step 4 of Article 7 or another appeal procedure --- and shall sign a
statement to the effect that the choice of any other hearing precludes the aggrieved
employee from making a subsequent appeal through Step 4 of Article 7. An employee
pursuing a statutory remedy under the jurisdiction of the EEOC is not precluded from
also pursuing an appeal under this grievance procedure.
z
ARTICLE 8. SAVINGS CLAUSE
This Agreement is subject to the laws of the United States, the State of Minnesota, and the City
of Hutchinson. In the event any provision of this Agreement is declared to be contrary to law by
a court or state or federal administrative agency of competent jurisdiction from whose final
judgment or decree no appeal has been taken within the time provided, such provision shall be
voided. All other provisions of this Agreement shall continue in full force and effect. The
voided provision may be renegotiated at the written request of either party.
ARTICLE 9. SENIORITY
9.1 Seniority shall be determined by the employee's length of continuous employment as a
Police Officer with the City of Hutchinson. Seniority shall not accrue during a period of
layoff.
9.2 During the probationary period, a newly hired or rehired employee may be discharged at
the sole discretion of the Employer.
9.3 A reduction of work force will be accomplished on the basis of seniority. Employees
shall be recalled from layoff on the basis of seniority. An employee who has been laid
off will be eligible for reinstatement for up to one year from the date of the employee's
layoff. An employee who is notified of recall shall report to wort', within two (2) weeks
of such notice, unless a different time period is mutually agreed upon.
ARTICLE 10. DISCIPLINE
10.1 The Employer will discipline employees who have completed the probationary period for
just cause only. Discipline will be in one or more of the following forms:
a. Oral reprimand;
b. Written reprimand;
C. Suspension;
d. Demotion; or
C. Discharge.
10.2 A written reprimand, suspension, demotion or discharge of an employee may be appealed
through the grievance procedure as contained in Article 7 of this Agreement, subject to
the limitations set forth in Article 7.7, Choice of Remedy.
10.3 Oral reprimands will not be placed in an employee's personnel file and the Police
Department Administration will document only the date, the existence of the oral
reprimand, and brief subject of the oral reprimand. Written reprimands, suspensions,
demotions, and discharges will be in written form.
10.4 Written reprimands, notices of suspension, notices of demotion, and notices of discharge
which are to become part of an employee's personnel file shall be read and acknowledged
6
by signature of the employee. The employee and the Union will receive a copy of such
reprimand and /or notices.
10.5 Employees may examine their own individual personnel files at reasonable times under
the direct supervision of the Employer.
10.6 An employee who is questioned by the Employer about a matter the employee reasonably
believes may lead to his/her discipline shall have the right to request Union
representation.
10,7 Grievances relating to this Article shall be initiated by the Union at Step 2 of the
grievance procedure under Article 7.
ARTICLE 11. WORK SCHEDULES AND OVERTIME
11.1 The Employer is the sole authority in establishing work schedules.
11.2 This Article shall not be construed to provide a guarantee of the minimum or maximum
number of hours of work per day or per week.
11.3 Employees shall receive overtime compensation at the rate of one and one -half (1 -112)
times their regular rate of pay for all hours worked in excess of forty (40) hours in a
seven (7) day work period. The Employer may modify an employee's work schedule
during the week to provide offsetting time off for time worked over a shift or to minimize
overtime but in a manner that considers work requirements, the employee's preference,
and safety. Paid sick leave is included as "hours worked" for purposes of calculating
overtime.
11.4 All employees are required to work overtime as requested by their supervisors as a
condition of continued employment. Refusal to work overtime may result in disciplinary
action. Supervisors will make reasonable efforts to balance the personal needs of their
employees when assigning overtime work.
11.5 Overtime will be calculated to the nearest fifteen (15) minutes.
11,6 Employees must receive prior authorization from the Employer's designated
representative before working any overtime, except in cases of emergency or required
duty related extension of shift.
11,7 Employees shall be permitted the option of banking overtime hours up to a maximum of
80 hours, rather than receiving overtime pay, at the discretion of the department head.
Compensatory time must be used no more than twelve (12) months from the time it is
earned. Employees shall give advance notice to the department head of desired dates for
use of compensatory time, and the department head shall determine whether requested
dates allow for reasonable scheduling of work within the department. Compensatory
time may be used to bring total paid hours only up to 40 in a week.
%/
Employees shall be permitted to use earned time off and compensatory time in
combination with vacation time subject to the discretionary approval of the City
Administrator.
11.8 Neither the base rate nor overtime pay shall be pyramided, compounded, or paid twice for
the same hours worked under any provision of this Agreement.
ARTICLE 12. COURT TIME
Employees who are required to testify in court related to their work during off -duty hours shall
receive a minimum of two (2) hours pay at one and one -half times their base rate. This Article
does not apply to an extension or early report to a regularly scheduled shift. If the employee is
required to meet with the prosecuting attorney, the employee will receive pay at straight time
provided the employee can adjust his/her shift.
ARTICLE 13. INSURANCE
111 Health Insurance: For the duration of this Agreement, the Employer shall contribute the
same amount as that contributed for the City's non -union employees toward a health
insurance plan for eligible employees and their dependents. The Employer will meet and
discuss any reduction in the aggregate value of benefits with the Union prior to
implementing the change.
13.2 In the event the health insurance provisions of this Agreement fail to meet the
requirements of the Affordable Care Act and its related regulations or cause the
Employer to be subject to a penalty, tax or fine, the Union and the Employer will meet
immediately to bargain over alternative provisions so as to comply with the Act and
avoid any penalties, taxes or fines for the Employer.
133 Dental Insurance. For the duration of this Agreement, the Employer shall contribute the
same amount as that contributed for the City's non -union employees toward a dental
insurance plan for eligible employees and their dependents.
13.4 Life Insurance. The Employer will pay the full premium for life insurance coverage
equivalent to one time the employee's annual pay up to a $50,000 maximum.
13.5 Long -term Disability Insurance. The Employer will pay the full premium for the long-
term disability insurance coverage for each employee. The cost of the premium is
imputed as income to the employee and taxed accordingly.
ARTICLE 14. UNIFORMS
The Employer will provide approved uniform items at no cost to employees. In accordance with
established procedures, the Employer will replace uniforins /equipment that has been worn out
through normal use or damaged in the line of duty.
ARTICLE 15. INJURY ON DUTY
Worker's compensation lost wages benefits are paid at two - thirds (213) of the employee's regular
gross weekly wages on the date of the injury, The employee may use accrued sick leave,
vacation leave, or compensatory three to make up the difference between the lost wage payment
and regular gross wage as of the date of the injury. The total of the worker's compensation and
any additional payment may not be greater than the employee's gross weekly wage at the time of
the injury. The additional payment is not treated as taxable income for the employee, nor is the
payment eligible for PERA contributions,
ARTICLE 16. HOLIDAYS
16.1 The following calendar days, and such other days as the council may fix, are paid eight
(8) hour holidays for full -time employees. When a holiday falls on a Sunday, the
following day is a holiday. When it falls on a Saturday, the preceding day is a holiday.
1 New Year's Day
2 Martin Luther King Day
3 President's Day
4 Memorial Day
5 Independence Day
6 Labor Day
7 Veterans' Day
8 Thanksgiving Day
9 Thanksgiving Friday
10 Christmas Day
11 4 -hour Individual Floating Holiday
16.2 Full -time employees who are not working rotating shifts and who are assigned by the
Employer to work on a holiday shall be granted holiday pay,
16.3 Any employee who works a rotating shift shall receive 84 hours extra pay per year in lieu
of holidays, with payment made in December. This payment shall be prorated for
employees who are employed less than a full calendar year,
ARTICLE 17. VACATIONS
Vacation leave benefits shall be provided in accordance with the Vacation Leave With Pay
policy set forth in the City Employee Handbook --- Personnel Policy in effect as of September 1,
2013.
ARTICLE 18. SICK LEAVE/BEREAVEMENT
Sick leave and bereavement leave shall be provided in accordance with the Sick /Bereavement
Leave policy set forth in the City Employee Handbook — Personnel Policy in effect as of
September 1, 2013.
or
ARTICLE 19. WAGES
For the term of this Agreement, compensation will be administered in accordance with the City
of Hutchinson Compensation Plan. If the City plans to modify the Merit hacrease Guide for
Open Salary Ranges, the City will meet and confer with the Union. Employees who terminate
employment prior to the date this Agreement is ratified by both parties shall not be eligible for
retroactive wage increases provided in accordance with this Article.
ARTICLE 20. WAIVER
20.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations
regarding terms and conditions of employment, to the extent inconsistent with the
provisions of this Agreement, are hereby superseded.
20.2 The parties mutually acknowledge that during the negotiations which resulted in this
Agreement, each had the unlimited right and opportunity to make demands and proposals
with respect to any terms or conditions of employment not removed by law from
bargaining. All agreements and understandings arrived at by the parties are set forth in
writing in this Agreement for the stipulated duration of this Agreement. The Employer
and the Union each voluntarily and unqualifiedly waives the right to meet and negotiate
regarding any and all terms and conditions of employment referred to or covered by this
Agreement or with respect to any term and condition which may not have been within the
knowledge or contemplation of either or both parties at the time this Agreement was
negotiated or executed.
ARTICLE 21. DURATION
This Agreement shall be effective as of January 1, 2013, except as herein noted, and shall remain
in full force and effect until December 31, 2014. In witness whereof, the parties hereto have
executed this Agreement on the day of , 20
CITY OF HUTCHINSON
10
MINNESOTA PUBLIC EMPLOYEES
ASSOCIATION
HUTCHINSON CITYOOUNaL
Request for Board Action
Agenda Item: Consideration for approval of Ordinance No. 14 -725
Department: EDA
Contact: Lee Miller
Presenter: L. Miller/ Reynolds Trans
Time Requested (M inutes): 5
LI CEN SE SBC71 CNN
Application Complete N/A
Reviewed by Staff ❑
License Contingency N/A
Meeting Date: 4/22/2014
Agenda Item Type:
New Business
Attachments: Yes
Reynolds Transport, Inc. intends to purchase four acres in the City's industrial park for the purposes of constructing a
10,000 sf. office building and shop complex. All of the land in the industrial park is currently listed at $30,000 per
acre, which would equate to a sale price of $120,000 for the four acres that Reynolds Transport would like to acquire.
Proceeds of the sale will be committed to the Community Improvement Fund.
The EDA Board is recommending approval of the sale of four acres for the price of $120,000 to Reynolds Transport.
Waive first reading of the ordinance authorizing the land transaction and set the second reading and adoption for May
13, 2014.
Fiscal Impact:
FTE Impact:
Induded in current budget
PRO.ECT SECTION:
Total Project Cost:
Total City Cost:
Remaining Cost:
ER
Fundi ng Source:
Budget Change: No
Funding Source:
$ 0.00 Funding Source:
ORDINANCE NO. 14 -725
PUBLICATION NO.
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AUTHORIZING THE SALE OF
MUNICIPALLY OWNED REAL PROPERTY
THE CITY OF HUTCHINSON ORDAINS:
Section 1. That the municipally owned real property legally described as follows:
That part of Lot 1, Block 2, ENERGY PARK NORTH SECOND ADDITION, according to the recorded
plat thereof, lying southerly of a line described as follows:
Commencing at the southwest corner of said Lotl; thence North 01 degree 07 minutes 21 seconds West,
assumed bearing, along the west line of said Lot 1 a distance of 372.50 feet to the point of beginning of
the line to be described; thence North 89 degrees 13 minutes 31 seconds East 423.24 feet; thence South 35
degrees 48 minutes 55 seconds East 126.32 feet to the easterly line of said Lot 1 and said line there
terminating.
for good and valuable consideration in the amount of $120,000.00 is hereby transferred and conveyed to
Reynolds Transport, Inc.
Section 2. The City Administrator, Jeremy J. Carter, or his designee is authorized to sign any and
all documents on behalf of the City to effectuate the closing of this transaction.
Section 3. This ordinance shall take effect upon its adoption and publication.
Adopted by the City Council this 13'h day of May, 2014.
ATTEST:
Steven W. Cook Jeremy J. Carter
Mayor City Administrator
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HUTMI NEON CITY OOUNa L ci=y-f�
Request for Board Action X; Ma
Agenda Item: Consideration of Municipal State Aid (MSA) Street System Designation Revision&
Department: PW /Eng
UCENSESBKTION
Meeting Date: 4/22/2014
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
New Business
Time Requested (M inutes): 10
1 License Contingency N/A
Attachments: No
BACKGROUND/ EXPLANAII ON OF AGENDA ITEM:
As reviewed at the most recent City Council meeting, City staff is currently finalizing the necessary Resolutions and
supporting information to administer revisions to the City's Municipal State Aid (MSA) street system designations. City
staff anticipates having this information reviewed /approved by our MnDOT District 8 State Aid Engineer prior to the
upcoming meeting and will provide final drafts then.
City staff will provide an overview of the proposed Resolutions during the City Council meeting and be available for
any questions or comments.
BOARD ACTION REQUESM:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTElmpact: Budget Change: No
Induded in current budget: No
PRO.ECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RE9DWl1ON NO. 14268
RE9DWl1ON ESTABLISHING MUNICIPALSTATEAIDSTREET
WHEZE4Sy it appears to the City Council of the City of Hutchinson that the street hereinafter
described should be designated as a Municipal Etate Aid Elreet under the provisions of Minnesota Law;
NOW, THEFZE=ORE, BEIT RE9DLVED, by the City Council of the City of Hutchinson that the street
described as follows, to -wit:
Dale Elreet &Nfrom S)uth Grade Fbad &Nto FbbertsFbad &N
be, and hereby is established, located, and designated a M unidpal Elate Aid Elreet of said City, subject
to the approval of the Commissioner of Transportation of the Elate of Minnesota.
BE IT FURTHER RE9DWED, that the City Administrator is hereby authorized and directed to
forward two certified copies of this resolution to the Commissioner of Transportation for his
consideration, and that upon hisapproval of the designation of said street or portion thereof, that same
be constructed, improved and maintained as a Municipal Elate Aid Elreet of the City of Hutchinson, to
be numbered and known as Dale Elreet SN.
Adopted this 22nd day of April, 2014.
Eleven W Cook, Mayor
City of Hutchinson
JrremyJCarter, City Administrator
City of Hutchinson
I hereby certify that the above is a true and correct copy of a resolution duly adopted and approved by
the City Council of said City of Hutchinson on April 22nd, 2014.
JrremyJCarter, City Administrator
City of Hutchinson
RE9DWl1ON NO. 14269
RE9DWl1ON ESTABLISHING MUNICIPALSTATEAIDSTREET
WHEZE4Sy it appears to the City Council of the City of Hutchinson that the street hereinafter
described should be designated as a Municipal Etate Aid Elreet under the provisions of Minnesota Law;
NOW, THEFZE=ORE, BEIT RE9DLVED, by the City Council of the City of Hutchinson that the street
described as follows, to -wit:
SDuth Grade Fbad &N from Dale Elreet &Nto Highway 15 S
be, and hereby is established, located, and designated a Municipal Elate Aid Elreet of said City, subject
to the approval of the Commissioner of Transportation of the Elate of Minnesota.
BE IT FURTHER RE9DWED, that the City Administrator is hereby authorized and directed to
forward two certified copies of this resolution to the Commissioner of Transportation for his
consideration, and that upon his approval of the designation of said street or portion thereof, that same
be constructed, improved and maintained as a M unicipal Elate Aid Elreet of the City of Hutchinson, to
be numbered and known as SDuth Grade Fbad &N.
Adopted this 22nd day of April, 2014.
Eleven W Cook, Mayor
City of Hutchinson
JrremyJCarter, City Administrator
City of Hutchinson
I hereby certify that the above is a true and correct copy of a resolution duly adopted and approved by
the City Council of said City of Hutchinson on April 22nd, 2014.
JrremyJCarter, City Administrator
City of Hutchinson
RE9DWl1ON NO. 14270
RE9DWl1ON ESTABLISHING MUNICIPALSTATEAIDSTREET
WHEZE4Sy it appears to the City Council of the City of Hutchinson that the street hereinafter
described should be designated as a Municipal Etate Aid Elreet under the provisions of Minnesota Law;
NOW, THEREFORE, BEIT RE9DLVED, by the City Council of the City of Hutchinson that the street
described as follows, to -wit:
Century Avenue &Nfrom Dale Elreet SNto Highway 15 S
be, and hereby is established, located, and designated a Municipal Elate Aid Elreet of said City, subject
to the approval of the Commissioner of Transportation of the Elate of Minnesota.
BE IT FURTHER RE9DLVED, that the City Administrator is hereby authorized and directed to
forward two certified copies of this resolution to the Commissioner of Transportation for his
consideration, and that upon hisapproval of the designation of said street or portion thereof, that same
be constructed, improved and maintained as a Municipal Elate Aid Elreet of the City of Hutchinson, to
be numbered and known as Century Avenue &N.
Adopted this 22nd day of April, 2014.
Eleven W Cook, Mayor
City of Hutchinson
JeremyJCarter, City Administrator
City of Hutchinson
I hereby certify that the above is a true and correct copy of a resolution duly adopted and approved by
the City Council of said City of Hutchinson on April 22nd, 2014.
JeremyJCarter, City Administrator
City of Hutchinson
RE9DWl1ON NO. 14271
RE9DWl1ON ESTABLISHING MUNICIPALSTATEAIDSTREET
WHEZE4Sy it appears to the City Council of the City of Hutchinson that the street hereinafter
described should be designated as a Municipal Etate Aid Elreet under the provisions of Minnesota Law;
NOW, THEREFORE, BEIT RE9DLVED, by the City Council of the City of Hutchinson that the street
described as follows, to -wit:
Denver Avenue Efrom Highway 15 Sto Montreal Elreet E
be, and hereby is established, located, and designated a Municipal Elate Aid Elreet of said City, subject
to the approval of the Commissioner of Transportation of the Elate of Minnesota.
BE IT FURTHER RE9DWED, that the City Administrator is hereby authorized and directed to
forward two certified copies of this resolution to the Commissioner of Transportation for his
consideration, and that upon his approval of the designation of said street or portion thereof, that same
be constructed, improved and maintained as a M unicipal Elate Aid Elreet of the City of Hutchinson, to
be numbered and known as Denver Avenue Sc
Adopted this 22nd day of April, 2014.
Eleven W Cook, Mayor
City of Hutchinson
JrremyJCarter, City Administrator
City of Hutchinson
I hereby certify that the above is a true and correct copy of a resolution duly adopted and approved by
the City Council of said City of Hutchinson on April 22nd, 2014.
JrremyJCarter, City Administrator
City of Hutchinson
RE9DWl1ON NO. 14272
RE9DWl1ON ESTABLISHING MUNICIPALSTATEAIDSTREET
WHEZE4Sy it appears to the City Council of the City of Hutchinson that the street hereinafter
described should be designated as a Municipal Etate Aid Elreet under the provisions of Minnesota Law;
NOW, THEFZE=ORE, BEIT RE9DLVED, by the City Council of the City of Hutchinson that the street
described as follows, to -wit:
Montreal Elreet SEfrom Airport Fbad to Denver Avenue SE
be, and hereby is established, located, and designated a Municipal Elate Aid Elreet of said City, subject
to the approval of the Commissioner of Transportation of the Elate of Minnesota.
BE IT FURTHER RE9DWED, that the City Administrator is hereby authorized and directed to
forward two certified copies of this resolution to the Commissioner of Transportation for his
consideration, and that upon his approval of the designation of said street or portion thereof, that same
be constructed, improved and maintained as a M unicipal Elate Aid Elreet of the City of Hutchinson, to
be numbered and known as Montreal Elreet M
Adopted this 22nd day of April, 2014.
Eleven W Cook, Mayor
City of Hutchinson
JrremyJCarter, City Administrator
City of Hutchinson
I hereby certify that the above is a true and correct copy of a resolution duly adopted and approved by
the City Council of said City of Hutchinson on April 22nd, 2014.
JrremyJCarter, City Administrator
City of Hutchinson
RESDWTION NO. 14273
RESDWl1ON REVOI4NGMUNlaPALSTATEAIDaim = is
WHEF EASY it appearsto the City Council of the City of Hutchinson that the roads hereinafter
described as M unicipal Sate Aid Sreets under the provisionsof Minnesota Laws;
NOW, TH9REPORI' BEITRESDLVED, by the City Council of the City of Hutchinson that the roads
described as follows, to -wit:
Century Avenue &Nfrom S�hool Fbad &Nto Dale Sreet SN
Edmonton Avenue &Nfrom Airport Fbad &Nto Dead End SN
3rd Avenue NW from Highway 7 West to Main Sreet N
1st Avenue NEfrom Main Sreet N to Hassan Sreet NE
Hassan Sreet NEfrom Washington Avenue Eto 1st Avenue NE
Hassan Sreet Scfrom Washington Avenue East to 1st Avenue Sc
Hassan Sreet Scfrom 1st Avenue Scto 5th Avenue EE
5th Avenue SN from Lynn Fbad SNto Main Sreet S
I u I Fbad SN from Dale Sreet SNto Merrill Sreet SN
Juul Fbad &Nfrom Merrill Sreet &Nto Lynn Fbad SN
Linden Avenue &Nfrom Lynn Fbad &Nto Main Sreet
Edmonton Avenue SN from Dead End to Highway 15 S
(133- 125 -004)
(133- 131 -010)
(133- 120 -010)
(133- 111 -010)
(133- 108 -010)
(133- 124 -015)
(133- 124 -020)
(133- 108 -010)
(133- 107 -010)
(133- 107 -020)
(133- 106 -040)
(133- 131 -020)
be, and hereby are, revoked as Municipal Sate Aid Sreets of said City subject to the approval of the
Commissioner of Transportation of the Sate of Minnesota.
BEITFURTHBRFE9DLV®, that the City Administrator is hereby authorized and directed to
forward two certified copies of this resolution to the Commissioner of Transportation for his
consideration.
Adopted this 22nd day of April, 2014.
Seven W Cook, Mayor
City of Hutchinson
JeremyJCarter, City Administrator
City of Hutchinson
I hereby certify that the above is a true and correct copy of a resolution duly adopted and approved by
the City Council of said City of Hutchinson on April 22nd, 2014.
JeremyJCarter, City Administrator
City of Hutchinson
HUTMI NEON CITY OOUNa L ci=y-f�
Request for Board Action X; Ma
Agenda Item: Consideration of Public Easement Rights Acquisition at 1148 Jefferson Street SE
Department: PW /Eng
UCENSESBKTION
Meeting Date: 4/22/2014
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
New Business
Time Requested (M inutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/ EXPLANAII ON OF AGENDA ITEM:
As determined during the final design of the Jefferson Street SE Reconstruction Phase 2 project, the acquisition of
public easement rights are necessary to fully accommodate a pedestrian curb ramp adjacent to private property (1148
Jefferson St. SE). Thus, City staff seeks the City Council's approval of necessary permanent easement
documentation and compensating the impacted property owner in the amount of $399.60 (111 SF @ $3.60 /SF) for
conveyance of the identified rights.
City staff will provide an overview of this situation and be available for any questions or comments.
BOARD AC110N REQUESTED:
Approval of Easement Documentation and Compensation
Fiscal Impact: Funding Source:
FTElmpact: Budget Change: No
Induded in current budget: Yes
PRO.ECT SECT10N:
Total Project Cost: $ 399.60
Total City Cost: $ 399.60 Funding Source: Project Construction Fund
Remaining Cost: $ 0.00 Funding Source:
PERMANENT EASEMENT
This indenture made and entered into this day of , 2014, by and between Steve C. Lancaster
and Cheryl J. Lancaster (1148 Jefferson Street SE), husband and wife, hereinafter ( "Grantors "), and the City of
Hutchinson, a Minnesota municipal corporation, hereinafter ( "Grantee ").
Now therefore, for good and valuable consideration, which both parties acknowledge to be sufficient, Grantors hereby
grant a permanent easement for sidewalk /trail purposes over, under and across that part of Lot 1, OAK PARK
ADDITION, Northwest Quarter of the Northeast Quarter of Section 7, Township 116 North, Range 29 West, McLeod
County, Minnesota, as described as follows:
Beginning at the southeasterly corner of said Lot 1; thence westerly, along the southerly line of said Lot 1 a distance
of 15.00 feet; thence northeasterly, to a point on the easterly line of said Lot 1 distant 15.00 feet northerly of said
southeasterly corner; thence southerly, along said easterly line 15.00 feet to the point of beginning (see attached
'Exhibit A').
This easement shall be binding upon the successors, heirs and assigns of the parties in perpetuity.
The Grantee shall have at any time the right to enter upon the easement to construct, operate and maintain all
sidewalk and trail infrastructure upon said permanent easement. The granting of this easement shall include the right
to install, operate and maintain sidewalk and trail improvements deemed to be necessary by the Grantee. The
Grantee shall only be responsible for the construction and maintenance directly related to City infrastructure and not
responsible for adjacent turf or landscaping maintenance. The Grantors shall have the right to utilize the easement
area in a manner that does not adversely impact the functioning of, capacity of or access to any City infrastructure.
In witness whereof, said Grantors here unto have set their hands to this instrument on the day and year first above
written.
GRANTORS:
By:
By:
Printed Name: Steven C. Lancaster Printed Name: Chervl J. Lancaster
STATE OF MINNESOTA }
)SS
COUNTY OF McLEOD }
The foregoing instrument was acknowledged before me this day of 2014, by Steven C.
Lancaster and Chervl J. Lancaster, husband and wife, Grantors
SIGNATURE OF PERSON TAKING ACKNOWLEDGEMENT This document was drafted by:
Kent Exner
Hutchinson City Engineer
111 Hassan St SE
Hutchinson MN 55350
(320) 234 -4212
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SCALE FEET OF
92
Rate (per Rate (per
Address Owner Area (Ac) Area (SF) SF) Ac) Cost Description
Proposed
1148 Jefferson St SE Lancaster 0.00255 111 $3.60 $156,816.00 $399.60 City Sidewalk/Trail Easement
Acquisition Comparables
TH 7/15 NE Corner
Mn /DOT
2.89
125939
$0.15
$6,398.81
$18,500.00 Remnant Property Acquisition
TH 15 West Side
Mn /DOT
0.72
31478
$0.17
$7,472.65
$5,400.00 Remnant Property Acquisition
TH 7 /1-ind SW Corner
Mn /DOT
0.30
13200
$0.91
$39,600.00
$12,000.00 Remnant Property Acquisition
NE Trunk Storm Ph 3
Maplewood
5.70
248292
$0.71
$30,912.28
$176,200.00 Full Property Acquisition
NE Trunk Storm Ph 2
Lee
8.17
355885
$0.29
$12,545.91
$102,500.00 Full Property Acquisition
380 School Road NW
MCHS
0.27
11550
$5.30
$230,811.43
$61,200.00 Full Property Acquisition
HAHC Senior Housing
Teigland
43.45
1892682
$0.52
$22,491.71
$977,265.00 Full Property Acquisition
Montana Street Extension
Rolfe
1.09
47393
$4.20
$182,905.49
$199,000.00 Full Property Acquisition
Energy Park Ph 1
Hackbarth
68.00
2962080
$0.35
$15,441.18
$1,050,000.00 Full Property Acquisition
Parcel south of 5th Ave SE
Hackbarth
5.65
246114
$0.69
$30,000.00
$169,500.00 Full Property Acquisition
Industrial Park south parcel
Stritesky
77.76
3387226
$0.12
$5,208.33
$405,000.00 Full Property Acquisition
Sherwood St SE Extension
Sitz
0.88
38202
$0.79
$34,207.63
$30,000.00 Partial Property Acquisition
Easement Comparables
930/939 Hillcrest Rd NE
Sorensen
0.41
17730
$1.13
$49,137.06
$20,000.00 City Trail & D/U Easement
165 5th Ave NW
Betker
0.54
23389
$0.64
$27,936.21
$15,000.00 City Drainage & Utility Easement
6 5th Ave NE
Nelson
0.01
482
$3.60
$156,816.00
$1,735.20 MnDOT Permanent Easement
475 Main St NE
Damlow
0.01
470
$3.60
$156,816.00
$1,692.00 MnDOT Permanent Easement
465 Main St NE
Riley
0.03
1512
$3.60
$156,816.00
$5,443.20 MnDOT Permanent Easement
110 4th Ave NE
Erickson
0.02
1024
$8.65
$376,794.00
$8,857.60 MnDOT Permanent Easement
412 & 540 3rd Ave NW
Wurdell
0.18
7868
$2.00
$87,120.00
$15,736.00 City Drainage & Utility Easement
40 Airport Road
Green
0.261
11349
$1.15
$50,094.00
$13,051.35 City Drainage & Utility Easement
HUTMI NEON CITY OOUNa L ci=y-f�
Request for Board Action X; Ma
Agenda Item: Consideration of Proposed Fixed Base Operator Services Agreement
Department: PW /Eng
LICENSESBKTION
Meeting Date: 4/22/2014
Application Complete N/A
Contact: Kent Exner /John Olson
Agenda Item Type:
Presenter: Kent Exner /John Olson
Reviewed by Staff ❑
New Business
Time Requested (M inutes): 10
1 License Contingency N/A
Attachments: Yes
BACKGROUND/ EXPLANAII ON OF AGENDA ITEM:
Due to the expiration of the current agreement, City staff has been working directly with the City's Airport Commission
to develop a revised Fixed Base Operator (FBO) services agreement. At this point, this agreement (see attachment)
is in a draft format as final reviews are currently being completed, but no substantial revisions are anticipated. Thus,
final documents will be provided immediately prior to the City Council's upcoming meeting.
Also, City staff in conjunction with the Airport Commission have administered an RFP (request for proposals) process
to formally seek a private party to occupy the FBO role at the Airport. During their recent meeting, the Airport
Commission approved executing this proposed services agreement with ASI Jet AG, LLC.
City staff will provide an overview of the proposed services agreement during the meeting and be available for any
questions or comments.
BOARD ACTION REQUESM:
Approval of Fixed Base Operator Services Agreement
Fiscal Impact: Funding Source:
FTElmpact: Budget Change: No
Induded in current budget: No
PRO.ECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Fixed Base Operator (FBO) Agreement
This Agreement made and entered into this 22nd day of April, 2014, by and between the Oty of
Hutchinson, a Minnesota Municipal Corporation, existing by and under the laws of the Etate of
Minnesota, hereinafter referred to as the Owner, and AS Jet AG, LLC, 1710 Butler Feld Dr &N,
Hutchinson, M N, hereinafter referred to as the Operator.
Whereas, the Owner owns and operates an airport known as Hutchinson Municipal Airport —Butler
Feld, and the Owner is desirous of having services provided at the airport, the owner grants to the
Operator certain rights to conduct operations at the airport, together with the right to use and enjoy
individually and in common with othersairport facilities; and
Whereas, the Operator may engage in the business of selling aviation fuel, oils and lubricants,
maintaining and operating aircraft repair and servicing facilities in connection with said business,
providing for flight instruction, and providing other aviation - related services described herein or as may
be agreed upon under separate agreement, The Operator desires to be granted these rights from the
Owner;
NOW, therefore, for and in consideration of the covenantsof thisagreement the Operator shall have
the following rightsand easementson and to the airport upon the following terms and conditions:
This Agreement shall remain in effect for a period of ten (10) years from the date of its execution,
provided the agreement is reviewed by the owner and Operator every three (3) years, notwithstanding
any provisions herein for renegotiation of terms. The Owner and Operator may extend this Agreement
for not more than a ten (10) year term upon termination of the initial term. The owner reserves the
right to request qualifications from operators every ten years.
OW
a. R-,ntal Agreements. The Operator shall enter into a separate rental agreements with the
Owner for rightsto use and occupy certain airport facilities.
b. Ingress and Egress. The Operator is granted rights of ingress and egress from facilities rented
by the Operator, said rights extending to the Operator's employees, customers, passengers,
guests, inviteesand other patronsof the Operator in common with other usersof the airport.
c. Use in Common. The Operator shall have the right to use, in common with others so
authorized, common areas of the airport, including runways, taxiways, aprons, roadways,
airfield lighting, signals, other conveniences for the take -off, flying and landing of aircraft, and
the airport parking areas, appurtenances and improvements thereon. This section shall not
restrict the right of the Owner to charge fees for the use of such areas. Use in common with
others shall be subject to regulations of governmental agencies having jurisdiction at the
airport.
FBO Agreement
Page 2
d. Accommodations in the Use of Facilities. The Operator agrees to make reasonable
accommodations to the Operator's services in order to make the facilities available for
municipal events approved by the Owner, such as fly -in events, air shows or open -house
events. The Operator shall receive permission from the Owner prior to holding such events
that may be sponsored solely by the Operator.
e. Maintenance of Facilities. The Operator shall pay or perform the following:
Utilities. The Operator shall pay the entire cost of utilities necessary for heating, cooling,
lighting, communications or any other utility serving facilities occupied by the Operator in
accordance with separate rental agreement (s).
ii. Fbutine Maintenance. The Operator shall maintain facilities occupied by the Operator in a
safe, sanitary and clean condition, keep the surrounding land in good order and shall use
reasonable care in the use thereof. The Operator shall be responsible for the cost for
repairs necessitated by the negligence of the Operator or Operator's representatives.
Fapairs to facilities or related utility appurtenances shall be made by or be approved by the
Owner. The Operator shall provide for routine janitorial activities in and adjacent to the
facilities occupied by the Operator.
iii. 'Pow FL-moval, Mowing and Weed Control. In the absence of any subsequent agreement,
snow removal, mowing and weed control shall be as follows: The Owner reserves the right
to perform snow removal, mowing and weed control functions in whatever manner it
deems necessary. The Owner intends to provide service up to a reasonable and safe
distance from buildings, hangars, and structures. The Owner is not required to perform
any snow removal, mowing or weed control function on leased facilities, but may plow
snow, mow and perform weed control on, across, or adjacent to leased facilities to
expedite operations. The Operator shall dear snow and ice from sidewalks, driveways and
at doorways of the facilities described herein and shall perform any mowing or weed
control function immediately adjacent to buildingsthat is not completed by the Owner.
iv. Facility Casualty. In the event of fire or other casualty affecting buildings and structures
occupied or used by the Operator, the Owner shall repair, replace, or remove the damaged
building or structure and restore the area to its original condition or terminate of this
Agreement as provided herein. The determination of the Owner's intent shall be
a000mplished within 120 days of the date of the casualty occurring.
f. Ranted of Hangars. At the Operator's expense, the Operator may rent up to two (2) publicly
owned hangars in accordance with the Owner's current policies affecting rental of airport -
owned hangars.
g. 9gnage and Advertisement. The Operator agrees that no signs or other advertising matter
maybe erected without the consent of the Owner.
FBO Agreement
Page 3
h. Sacurity and Safety devices. The Operator agrees to install or permit the Owner to install,
maintain, and operate proper security and safety devices, including but not limited to
obstruction lights, on the facilities occupied by the Operator, as deemed necessary by the
Owner.
i. Peaceable Surrender. Upon termination of this agreement, the Operator shall peaceably
surrender all rights provided herein.
Construction of Saparate Facilities. Only under separate agreement shall the Operator, at the
Operator's own expense, erect, maintain and alter buildings or structures not described
herein, providing such buildings or structures conform to requirements of the Owner and that
necessary permits are obtained from Etate and local officials relating to the construction. All
plans for buildings or structures shall be reviewed by and approved in writing by the Owner
prior to construction. Title to such buildings or structures constructed by the Operator shall
remain with the Operator and shall be transferrable upon consent of the Owner. The
Operator shall provide an insurance certificate and performance bond to the Owner in the
amounts prescribed by the Owner. This provision shall not limit the Owner from accepting a
letter of surety or any other instrument satisfactory to the Owners that shall be approved by
the Owner in lieu of the performance bond.
3. RI GHTS OF THE OPERATOR
a. Non - exclusive Riahts. The Operator shall have the right of conducting a business on the
airport under the terms and conditions as set forth, provided, however, this agreement shall
not be construed in any manner to grant the Operator, or those claiming under this
agreement, the exclusive right to use the premises or facilities of the airport other than those
premises leased exclusively to the Operator under separate agreement.
b. Business Riahts. The Operator shall have the right and privilege to engage in, and shall
provide services during normal business hours, as agreed upon, the business of: ramp services
upon request of pilots, maintaining and servicing aircraft; provisions for flight instruction;
provisions for aircraft rental; operating and maintaining fueling facilities; and, providing fuel,
oil, lubricants and consumables. The right to conduct these activities shall apply to aircraft of
other persons as well as aircraft belonging to the Operator. The Operator has the right to
install, operate, maintain, repair and store all equipment necessary for the conduct of the
Operator's business, subject to the approval of the Owner and in the interest of safety and
convenience for users of the airport. Said business activities shall be subject to the laws of the
Federal Government, the State of Minnesota, the ordinances of the Owner, and the
requirements of the Federal Aviation Administration and the Minnesota Department of
Transportation or any other duly authorized governmental agency.
c. Quiet Eniovment. So long as the Operator conducts business in a fair, reasonable and
workmanlike manner, the Operator shall peaceably have and enjoy the rights and privileges
granted in this agreement for its term.
FBO Agreement
Page 4
a. Rent and User Fees. The Operator agrees to pay the Owner for the rights granted herein the
following user fees:
A per - gallon user fee shall be paid for all aviation fuel delivered to the Operator at the
airport by any supplier during each year. User fees shall be: $0.080 per gallon for 0- 25,000
gallons; $0.085 for 25,001 to 50,000 gallons; and $0.100 per gallon for over 50,000 gallons
delivered in any year.
b. Revision of Rates. It is agreed and understood between the Owner and Operator that rates
herein specified may be subject to reexamination and readjustment at the end of each year of
this lease, provided that any readjustment of present rates shall be reasonable and uniform as
compared with other rates charged at the airport. The Owner shall give rate revisions due
regard to the value of the facilities leased, the improvements used, and the expense to the
Owner of the Operator's activities. In addition, the Owner shall consider the Consumer Rice
Index identified by the U.S Department of Labor, Bureau of Labor Elatistics, for all items
calculated for Minneapolis -El. Paul, Minnesotaand Wisconsin.
c. Bodv ADDrovina Rate Revisions. All rate revisions shall be adopted by the City of Hutchinson
City CAuncil and the Operator shall pay rates to the Owner in accordance with the Owner's
rates/ fees schedule.
d. Failure to Pay. In the event the Operator fails to pay the Owner any charges identified in this
agreement or as may be customary and reasonable for services provided by the Owner, a
finance charge computed on a periodic rate of 1'/2% per month will be charged upon any
outstanding balance of amounts previously due but unpaid. Finance charges shall be
computed using the outstanding balance, including any previous balance, current charges, and
less credit for payments made within the period. The finance charge made herein is
equivalent of an ANNUAL PERCENTAGE RATE of 18 %per annum.
e. Laws and Reaulations. During the term of this agreement, the Operator agreesto observe and
obey all laws, ordinances, rules and regulations promulgated and enforced by the Owner or by
any other proper authority having jurisdiction over the conduct of operations at the airport.
f. Taxes. In addition to rents and user fees identified in this agreement, the Operator shall pay
any taxes, assessments, licenses, fees, or other charges that may be levied or assessed upon
the Operator's business activities, upon facilities occupied, or any other function under the
control of the Operator. Upon request by the Owner, the Operator shall provide proof of such
payment.
FBO Agreement
Page 5
g. Activities in Cooperation with the Owner. The Operator is responsible for the actions and
negligence of all employees, whether actual employees of the Operator or independent
contractors of the Operator. The Owner and Operator may, under separate agreement, make
provision for activities to be performed by the Operator that are not specifically identified or
implied by this agreement. The Operator also agrees to, if required by the Owner, to perform
the following activities in cooperation with the Owner:
Assistance to Airport Users. The Operator agrees that as part of the consideration for this
agreement, the Operator and the Operator's representatives shall assist all patrons of the
airport, to include providing information about the airport, services available at the
airport, and about the community. The Operator shall assist pilots, upon their request, by
performing services including the handling of aircraft, tying down of aircraft, and other
incidentals to the securing of aircraft for which reasonable fees may be charged to pilots
by the Operator.
ii. Right records. The Operator shall maintain flight records of operations at the airport
and /or collect such other data as may be required by the Owner, as directed by Federal
Aviation Administration, the Minnesota Department of Transportation, or any other public
agency having regulatory jurisdiction at the airport.
iii. Participation in Committees. The Operator agrees to reasonably participate in and be a
member of committeesthat are in place or established by the Owner that relate to airport
operations.
h. Financial Disclosure. The Operator shall furnish such evidence as may be reasonably
requested by the Owner to show the Operator is financially capable of providing the business
services and maintaining the facilities identified in this agreement. Sami- annual financial
reports shall be submitted by the Operator to the Owner for the first year of this Agreement.
For years following, the frequency of reporting shall be agreed to by the Owner and Operator.
i. Hours of Operation. The Operator agrees to maintain operations during a schedule of hours.
Said schedule shall approved by the Owner. Hours of operation shall not be reduced below
the minimum indicated without the written consent of the Oty, except during any period
when the airport is closed by lawful authority restricting the use in such a manner as would
interfere with use of the airport by the Operator for its business operations.
Business Licenses. The Operator shall be responsible to meet and to provide, upon request,
verification of all licensure requirements of the United Elates and Elate of Minnesota
governments necessary to conduct business operations and legally comply with the terms of
this agreement. The Operator shall act at all times under the rules and regulations of Federal
Aviation Administration, Minnesota Department of Transportation Aeronautics Division and
rules and regulations of the Owner or any other authority having jurisdiction over conduct of
operations at the airport.
FBO Agreement
Page 6
k. Installation of Business Equipment. The Operator shall receive written approval and shall
obtain all necessary regulatory permits prior to permanent installation of equipment
necessary for the conduct of the Operator's business activities. Any leasehold improvements,
including repairs, improvements, alterations or fixtures, other than those of a removable
nature, made or installed by the Operator in any building shall become and be the property of
the Owner, unlessotherwise provided for prior to their installation.
I. Fbutine Duties Performed on Behalf of the Owner. The Operator shall perform the following
duties daily:
• Wind up fuel hosesand inspect fuel tanksand conduct daily fuel system inspections.
• Faport any defects or deficiencies with lighting, safety devices, navigational aids,
airport infrastructure or airport facilitiesto the Owner.
• Observe airfield conditions and ensure notices to airmen (NOTAMs) about airport
conditions are kept up -to -date.
• Check hangar doors and other doors for security.
• Maintain public restrooms, arrival- departure facilities in a dean, neat and sanitary
manner.
• Maintain groundsaround 1700, 1710 and 1720 Butler Feld Dr SN.
• Perform maintenance activities identified in the Airport's Elorm Water Pollution
Prevention Flan (SAIPPP), supplied by the Owner.
m. Permitted Business Activities. The Operator shall put forth every effort consistent with good
business practices to service all aircraft, promote sales, provide for student instruction,
charter business, agricultural aviation, or any other aviation service herein described or
agreed to by the Operator and Owner. The Operator agrees to supply any equipment said
business activities shall warrant for service to airport patrons. The Operator shall perform, at
the Operator's sole expense, the following business activities in accordance with the following
limitations placed on such use and occupancy:
• Conduct businessduring normal business hours.
• Conduct ramp services, such as towing, tire repair, windscreen washing, etc. at the
request of pilots.
• Conduct aircraft engine and accessory repair and maintenance by certified mechanics,
and provide salesand service related to oils, lubricants, and consumables.
• Make arrangements for primary flight training, which training shall include courses for
attaining private, commercial, and instructor's certificates.
• Make arrangements for aircraft rental.
• Operate the Oty -owned fueling facility, to include sale of aviation fuels: bt A fuel and
10011 Avgas.
• Operator may also operate a fuel truck under separate agreement with Owner.
• Upon request, conduct other private operations, which may include storing, moving,
and recovery of aircraft.
FBO Agreement
Page 7
• Conduct of the sale of aircraft, aircraft accessories, aircraft parts, and products used in
connection with the servicing, sale or handling of aircraft.
• Operator may also conduct charter service under separate agreement with Owner.
• astom crop spraying, crop seeding, insect control programs, or aerial farm survey
programs, and aerial commercial advertising programs of all types in accordance with
existing regulations.
• Conduct of such other activities as may be mutually agreed upon by the Owner and
Operator under separate agreement.
n. City -owned Hanaars and Aircraft Tie - downs. The Operator shall furnish services necessary for
the storage of aircraft if facilities are available, and shall provide service and equipment
necessary for tie -downs upon request. The Operator agreesto keep equipment in serviceable
and adequate condition. The Operator may make reasonable charges for services exceeding
those customarily associated with tie - downs, but may not charge tie -down fees.
Owner's Hangars. The Operator shall report to the Owner all inquiries made regarding
the rental of available City -owned hangar space and shall notify the Owner of any
maintenance issues or any change in status of hangar tenantsthat may be reported to the
Operator within two business days.
ii. 57ort -term and Transient Hangar fbntal. The Operator may, for short terms not
exceeding thirty (30) days, rent available City -owned hangar space to transient aircraft at
rates established by the Owner. The Operator shall report, on forms prescribed by the
Owner, certification of all short -term hangar rentals. All rental fees for short -term hangar
rental shall be collected by the Operator and ninety percent (90 %) of those fees shall be
paid to the Owner at regular accounting intervals. The Owner may grant the Operator
permission, at the Owner's discretion, to store aircraft under the Operator's care in
unoccupied hangar space, if said hangar space is not currently rented. However, should
transient aircraft request hangar space the Operator is using, the Operator shall surrender
the requested hangar space to the transient aircraft. The Operator's use of unoccupied
hangar space is limited to a daily basis only.
o. Fuelina Oaerations. The Operator shall make aviation fuel available for purchase, including Jet
A fuel and 100t1Avgas, and shall be responsible for acquisition, storage, billing and collection
costs associated with the sale of aviation fuel. User fees for fueling operations identified
herein shall be the Operator's only expense in maintaining the fuel tanks, fuel lines, pumps,
hoses and appurtenances.
• The Operator shall establish reasonable fuel price schedules. Fuel price schedules shall
be favorable to onsite, based aircraft and shall identify any other price discounts
provided by the Operator.
FBO Agreement
Page 8
• The Operator shall maintain accurate records of aviation fuel tested, dispensed and
provide a description of processes by which it was dispensed by any means and retain
reportsof fuel transactions. The Owner may review all fuel transactions, upon request.
The Operator shall, upon request from the Owner or other governmental agency
peaceably surrender accurate fueling records.
• The Operator shall conduct and document ongoing inspections of the fuel system on
forms prescribed by the Owner.
• The Operator may purchase and utilize remote fueling equipment to dispense aviation
fuels to aircraft upon request. The total weight of any one piece of said equipment
shall never exceed 12,500 pounds of axle weight. Remote fueling equipment must be
parked on a concrete pad or be moved to unpaved areas when temperatures exceed
fifty degrees Fahrenheit (500) so as to avoid damage to pavements.
5. OWNER RI GHTS
a. Control of Facilities. The Owner or its authorized representative shall have control, under the
Owner's direction, of airport activities, except as to the conduct of Operator's business as
permitted herein and limited by this agreement. The Owner or its authorized representative
shall have sole and general control and supervision of all activities of the public or other
persons on the airport, consistent with reasonable regulation of the airport and reasonable
conduct of airport business. The Owner shall have the sole authority to make airport flying
regulations applicable to private, commercial or publicly owned aircraft for flying, taking off or
being in or about the airport. Regulations enacted by the Owner shall comply with Federal
Aviation Administration and Elate of Minnesota Department of Transportation, Office of
Aeronautics regulations or the regulations of any other public agency having regulatory
authority at the airport.
b. Airport Closings. The Owner may, during any period, close the airport for any reason. When
the airport shall be dosed by any lawful authority, except for short -term weather related
closures, restricting the use of the airport in such a manner as to interfere with the use of
same by the Operator for business operations, the rent shall abate for that period, as provided
for in written permission granted by the Owner.
c. Airport Development. The Owner reservesthe right to further develop or improve the airport
as it sees fit, regardless of the desires or views for the Operator, and without interference or
hindrance by the Operator. If the development requires the relocation of the Operator, the
Owner agreesto provide acomparable location and similar facilitiesto the Operator.
FBO Agreement
Page 9
d. Fbnegotiation of Fights, Privileges and Obligations. The Owner reserves the right to initiate
renegotiation of rights, privileges and obligations under this agreement should it be
determined by the Owner that activities of the Operator have caused material changes in the
utilization of the Owner's resources because of the Operator's activities.
e. Access to Facilities. The Owner or its authorized representative has the right to enter upon
any premises occupied by the Operator at anytime for the purpose of conducting the business
of the airport, performing maintenance activities or making inspection of the same, if such
inspection is deemed expedient to the end that conditions of this agreement are being fully
performed.
f. Use of Airport Faci lities. The Owner reserves the right to all airport land, buildings, structures,
faci lities and all other areas of the airport for its own use. The Owner shall have control of and
may use any land, buildings, structures, facilities and other areas for any municipal purpose,
including rental, at any time and at the sole discretion of the Owner.
g. Maintenance of Facilities. The Owner reserves the right, but shall not be obligated to the
Operator, to maintain and keep in repair the landing area of the airport and publicly owned
facilities of said airport in accordance with the Owner's policies and practices, together with
the right to direct and control all activities of the Operator in such regard. The Owner shall
conduct all maintenance activities at the Owner's discretion and is not obligated to the
Operator to perform any specific maintenance activity.
h. Protection of Property. The Owner reserves the right to take any action it considers necessary
to protect the aerial approaches of the airport against obstruction, together with the right to
prevent the Operator from erecting, or permitting to be erected, any building or structure
which, in the opinion of the Owner, would limit the usefulness of the airport or constitute a
hazard to aircraft. The Operator shall, upon approval by the Owner, prepare and submit to
the Federal Aviation Administration, FAA form 7460 -1, "Notice of Proposed Construction or
Alteration", as required by Federal Aviation Fagulation Part 77.
i. Acts by the Owner. Any decision, determination or act of the Owner in the field of legislative
action made in good faith and upon information then submitted to the Owner in respect to
the sufficiency of any operation by any person at the airport, or in respect to any regulation it
may adopt in respect to use of the airport by the Operator, or any other persons, shall be
binding upon the Operator at all times.
j. Use by Other Governments. During a time of war or national emergency or upon declaration
of an emergency, the Owner may possess and use all airport land, buildings, structures, and
facilities for military, naval, or emergency response uses by the United Elates, the Etate of
Minnesota or other governmental agenciesengaged in a response.
FBO Agreement
Page 10
k. Non - Exclusivity. This Agreement shall not be construed to grant the Operator exclusive right
for the use of facilities at the airport for which Federal or Elate funds have been, are to be, or
may be expended. The Operator's use of buildings, facilities and areas of said airport
described in this Agreement shall be subordinate to any undertaking by the Owner for the
maintenance, development, expansion, extension or improvement of the airport.
I. Sarvicinq of Aircraft by Aircraft Owners- Operators. It is understood by the Operator that no
right or privilege has been granted which would operate to prevent any person, firm, or
corporation operating aircraft on the airport from performing any services to its own aircraft
with its own representatives or employees, including, but not limited to, maintenance and
repairs the aircraft owner - operator may choose to perform.
6. UABIUTY
a. Liabilitv of Operator. The Operator shall and will be liable for every daim and demand of
whatsoever nature made on behalf of or by any party for any wrongful act or omission on the
part of the Operator and the Operator's representatives and from all loss and damage for
reasons of such actions or omissions, this to include any operations by the Operator upon the
airport included herein, or any other activities hereinafter agreed to by the Owner and
Operator. The Operator agrees to hold the Owner free and harmless from loss from each and
every claim and demand of whatever nature, made on behalf of or by any person or persons,
for any wrongful, careless or negligent act or omission on the part of the Operator, the
Operator's agents, servants, or employees and from all loss and damages by reason of such
acts or omissions.
b. Operator's Insurance. Insurance policies shall be approved by the C)ty of Hutchinson Oty
Attorney asto legal form before it is filed, and shall contain a provision that the same may not
be cancelled before the expiration of its term except upon 30 days' written notice to the Oty.
The Operator shall maintain suitable insurance coverage to protect the Owner and Operator
against loss, property damage or injury to persons due to any operations conducted by the
Operator, including at least the following:
• General liability of not lessthan $1,000,000 per occurrence and $2,000,000 aggregate,
to cover all aspects of Operator's business activities including but not limited to
property damage, bodily injury, negligence, errors and omissions, environmental
liabilities and all other aspectsof the Operator's intended use and operations.
• Workers' Compensation insurance in compliancewith Elate of Minnesota law.
• Unemployment insurance in compliancewith Elate of Minnesota law.
• Other types of coverage that is or may be mandated by Elate of Minnesota law.
• The naming of the Owner as an additional insured on all policiesand the requiring of a
current certificate of insurance to be provided to the Owner.
• Operators contracting for air taxi service, rentals and /or related air services shall
complywith FAR135, Part 298, Sibsection 42 GAB. Economic R-,gulations.
FBO Agreement
Page 11
c. Fuelina Operations Liabilitv. The Operator agrees to comply with all Federal, Elate, County
and local regulations regarding the dispensing of fuel. The Operator further agrees to save
and hold harmless the Owner from any and all liability occasioned by the disbursement of
aviation by the Operator or Operator's representatives, including but not limited to regulatory
agency fines for violations, attorneys fees, cleanup costs, and any other damages of any kind
caused by dispensing of aviation fuel. This agreement shall not require the Owner to make
any improvement to fueling equipment owned by the Operator.
d. Owner's Insurance. The Owner shall maintain insurance coverage against loss by fire, wind
and other hazards for buildings and property owned by the Owner at the airport. The Owner
shall further maintain insurance protecting third persons against damage by fire or other
casualty to aircraft or other personal property of third persons, stored, placed or otherwise
lawfully located in any building or area on said airport within the control, use, occupancy or
possession of the Owner, whereby the Owner is protected from liability to third persons for
negligence by the Owner and its representatives.
7. NONDIaRM INA11ON PFOVISONS
a. Fair and Nondiscriminatory Sarvices. The Operator agrees to furnish services on a fair, equal
and not unjustly discriminatory basis to all users thereof, and to charge fair, reasonable and
not unjustly discriminatory prices for services, provided that the Operator may make
reasonable and nondiscriminatory discounts, rebates or other similar price reductions to
volume customers. The Operator further agrees that no charges shall be made for any
services offered that is in excess of any fee or charge included in a schedule of fees and
charges posted on the premises occupied and used by the Operator.
b. Title VI, Ovil Rahts Assurances. The Operator and the Operator's representatives agree that:
(1) no person on the grounds of race, color, or national origin shall be excluded from
participation in, denied the benefitsof, or be otherwise subjected to discrimination in the use
of facilities, (2) that in the construction of any improvementson, over, or under such land and
the furnishing of services there on, no person no person on the grounds of race, color, or
national origin shall be excluded from participation in, denied the benefitsof, or be otherwise
subjected to discrimination, (3) that the Operator shall use the premises in compliance with all
other requirements imposed by or pursuant to Title 49, Code of Federal Fagulations,
Department of Transportation, Sabtitle A, Office of the SBcretary, Part 21, Nondiscrimination
in Federallv Assisted Proarams of the Department of Transportation — Effectuation of Title M
of the Ovil RahtsAct of 1964, and asthe Fagulationsmay be amended.
FBO Agreement
Page 12
c. Affirmative Action. The Operator assures that an affirmative action program, as required by
14 CFR Part 152, Subpart E, shall be undertaken to insure that no person on the grounds of
race, creed, color, national origin, or sex be excluded from participating in any employment
activities covered in 14 CFRPart 152, Subpart E The Operator assuresthat no person shall be
excluded on these grounds from participating in or receiving the services or benefits of any
program or activity covered by this subpart. The Operator shall assure covered sub -
organizations undertake affirmative action programs and that they will require assurances
from their sub - organizations, as required by 14 CFRPart 152, Subpart E, to the same effect.
a. Enforcement of Aareement. The Operator agrees to pay reasonable attorney fees and costs
incurred by the Owner for enforcing any of the rights or obligations provided for in this
Agreement. The Operator further agreesthat upon termination of this Agreement at anytime
or for any reason, the Operator shall fully settle and pay all accounts to the Owner before
removing any property. Upon settlement of said accounts, the Operator shall have the right
to freely remove all aircraft, tools, and trade equipment which are solely owned by the
Operator from the aforementioned facilities and from the property of the Owner.
b. Transfer of Aareement. The Operator shall not, at any time during the term of this
agreement, assign or transfer this agreement or any interest therein without the written
consent of the Owner, notwithstanding that the Operator shall have the right to lease portions
of facilities constructed by the Operator which are not needed by the Operator in the conduct
of businessto a party approved by the Owner.
c. Notice of Termination. This Agreement may be terminated by either party upon giving sixty
(60) days written notice t o t he other party.
d. Default of Agreement. The Operator shall be deemed in default and shall terminate upon the
followingconditions, as provided herein:
• Failure to pay rent or utiIities wit hin 30 days after the due date;
• The filing of a petition under the Federal Bankruptcy Act or any amendment, including
a petition for reorganization or other arrangement;
• The commencement of a proceeding for dissolution or for the appointment of a
receiver;
• The making of any assignment for the benefit of creditors;
• Violation of any restrictions in this lease, or failure to keep any of its covenants after
written notice to cease such violation and failure to correct such violation within thirty
(30) days;
• Abandonment of leased premises.
FBO Agreement
Page 13
e. Termination of the Agreement. The Owner and Operator agree that in case of a failure on the
part of the Operator to comply fully with provisions in this agreement, or to settle or pay
amounts due at regular accounting intervals, or the Operator's failure to diligently and
faithfully perform any of the terms of this agreement to the end that such operations shall be
operated efficiently and properly, at the sole subjective judgment of the Owner, such failure
shall constitute grounds for terminating this Agreement by the Owner at its option and shall
give the Owner the right to re -enter and take possession of the premises described in this
Agreement; however, that before so terminating this Agreement, the Owner shall provide
written notice to the Operator specifying particulars in which the Operator has failed to
comply with the terms of this agreement and shall extend to the Operator reasonable time,
but not less than fifteen (15) days in which to correct the objections assigned as grounds for
terminating this agreement.
f. R-,neaotiation of the Aareement. In the event any aforementioned facilities suffer casualty or
in the event of substantial changes to the extent or character of activities described in this
agreement, which shall cause substantial injury or undue hardship upon either party by reason
of any of the provisions of this agreement which either party would not have made, had such
change occurred during the term of the agreement or any extension provided in this
agreement, then the injured party may request a renegotiation of the rights, privileges and
obligations under this agreement, but not of the term or option of extension provided in this
agreement. The Owner may also initiate renegotiation of the rights, privileges and obligations
under this agreement should it be determined by the Owner that activities of the Operator
have caused material changes in the expenditure of resources by the Owner that relate to the
Operator's activities.
g. A.4,eement Validity. It is specifically agreed between the Owner and Operator that if any
provision of this agreement or the application of any of its provisions to any situation, person
or circumstances is held to be invalid, such provision, as to such situation, person or
circumstances shall be deemed to be exorcised from this agreement, and the invalidity
thereof to such situation, person or circumstance shall not affect any other provisions of this
agreement or application of such provisions other to those to which it is invalid. This
agreement shall be applied and shall be effective in every situation, circumstance and to every
person insofar asitsvalidity extends.
h. Rahts after Termination. In the event of termination for default by the Operator, the Owner
shall have the right at once and without further notice to the Operator, or surety, to enter and
take possession of the premises occupied by the Operator, by force or otherwise, and expel,
oust and remove any and all parties who may occupy any portion of the premises or airport
covered by this agreement, and any and all goods and chattels belonging to the Operator or
the Operator's associates which may be found, without being liable for prosecution or to any
daim for damages.
FBO Agreement
Page 14
Upon such termination by the Owner, all rights, powers and privileges of the Operator shall
cease, the Operator shall immediately vacate any and all space occupied, and shall make no
claim of any kind whatsoever against the Owner, its agents or representatives, by reason of
such termination, or any act incident thereto. In the event of termination for any cause which
is determined by the Owner to be beyond the control and without the fault or negligence of
the Operator, payment to the Owner shall immediately cease, and the Operator shall be
entitled to have monies which have been prepaid or advanced to the Owner predicated on
occupancy of the premises to the end of the period, if any, refunded to the Operator by the
Owner. The Operator shall, in addition to other rights provided for by law, be permitted to
remove tools, operating supplies, inventories, and other property of the Operator in a manner
agreed upon by the parties.
fir.:► ::_ �:.�Ir[`Ti7�[�
a. Subordination Provision. This agreement shall be subordinate to the provisionsof any existing
or future agreement between the Owner and the United Elates or the Elate of Minnesota,
relative to the operation or maintenance of the airport, the execution of which has been or
may be required as a condition precedent to the expenditure of federal or state funds for the
airport. Furthermore, this agreement may be amended to include provisions required by
agreements between the Owner and federal or state government.
b. Venue for causes of action. The laws of the Elate of Minnesota shall govern this lease and the
venue for any causesof action shall be McLeod County, Minnesota.
c. Notices. All notices under this agreement shall be sent to the following addresses. Tenant is
responsible for notifying the City of mailing addresschanges.
If to the Owner: City of Hutchinson
Airport Manager
Hutchinson Municipal Airport — Butler Feld
111 Hassan 2 EE
Hutchinson, MN 55350
If to the Operator: AS Jet AG, LLC
1710 Butler Feld Dr SN
Hutchinson, MN 55350
FBO Agreement
Page 15
10. JGNATURE PAGE
The parties hereunder agree to the terms of this agreement and have set their hands thereunto.
OWN ER
a
(Eleven CDok, Mayor)
3ibscri bed and sworn to before me
this day of , 20_
Notary Public of the Sate of Minnesota
My commission expires:
Attest:
(.Jeremy Carter, Qty Administrator)
3ibscribed and sworn to before me
this day of , 20_
Notary Public of the Sate of Minnesota
My commission expires:
I: nal C-
For the Operator by:
(Operator)
3ibscribed and sworn to before me
this day of 120
Notary Public of the Sate of Minnesota
My commission expires:
Dated:
, its Dated:
HUTMI NEON CITY OOUNa L ci=y-f�
Request for Board Action X; Ma
Agenda Item: Consideration of Proposed Hangar Lease — ASI Jet Ag Division
Department: PW /Eng
UCENSESBKTION
Meeting Date: 4/22/2014
Application Complete N/A
Contact: Kent Exner /John Olson
Agenda Item Type:
Presenter: Kent Exner /John Olson
Reviewed by Staff ❑
New Business
Time Requested (M inutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/ EKPLANAII ON OF AGMDA ITEM:
During the development of the proposed Fixed Base Operator (FBO) services agreement with ASI Jet AG, LLC.,
terms relative to leasing an existing airport hangar to this party have been established. The Airport Commission has
approved the proposed hangar lease document (see attachment). Thus, similar to other City hangar lease
agreements, City staff is bringing this document forward for the City Council's consideration.
City staff will provide a brief overview of the proposed hangar lease terms during the meeting and be available for any
questions or comments.
BOARD ACTION REQUEST®:
Approval of Hangar Lease Document
Fiscal Impact: Funding Source:
FTElmpact: Budget Change: No
Induded in current budget: No
PRO.ECT SOON:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
2014
City of Hutchinson
Public Works Department
Maintenance Operations
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234 -4219 Fax (320) 234 -6971
To: Tim Ashenfelter, President, ASI Jet Ag Division
From: John Olson, Public Works Manager
CC: Jeremy Carter, City Administrator
Subject: Hangar Lease Document
Attached is the proposed airport hangar lease with ASI Jet Ag Division
The term of the lease is month to month beginning . 2014 until terminated.
LEASE AGREEMENT BETWEEN CITY OF
HUTCHINSON AND ASI JET AG DIVISION
This agreement, made this — day of , 2014, by and between the CITY OF
HUTCHINSON (the "City ") and ASI Jet Ag Division (the "Tenant "), is for the purpose of outlining
the rights and responsibilities of the parties to this Agreement. The parties to this Agreement do
agree as follows:
1. Lease of airport property: The Tenant leases from the City aircraft hangars located at 1710
and 1720 Butler Field Dr SW, Hutchinson, MN 55350. The hangars being further described
on a map located at the City Public Works Department office. The hangars are situated upon
the Hutchinson Municipal Airport, Butler Field, an airport owned by the City. The hangars are
leased together with land and any improvements associated with it.
Use of the airport: The Tenant has the privilege of using public portions of the airport in
common with other users. Use of the airport by the Tenant is subject the rules and conditions
as now exist or may be enacted in the future by the Federal, State or City governments. The
Tenant is subject to customary charges for such use as may be established from time to time
by the Federal, State or City governments.
Term of this agreement: The terms of this agreement begin the date on which this
agreement has been signed and approved by the City Council and shall continue month to
month until the agreement is modified by mutual consent, or until notice of termination is
given in accordance with provisions herein.
4. Lease vavments: The Tenant agrees to pay to the City:
A sum of $1,200.00 per month is payable no less than once per month. Lease payments
shall include hangar space and any improvements associated with it. Lease payments shall
not be refundable.
After one year, the City reserves the right to amend rates up to a maximum of $1,400.00 per
month. Following revisions shall be reasonable and uniform as compared with other fees and
rents charged at the City's airport. The City shall give lease rate revisions due regard to the
value of the property leased, the improvements used, and the expense to the City of the
Tenant's operations and the consumer price index for Minneapolis -St. Paul, Minnesota and
Wisconsin, as calculated by the United State Department of Labor, Bureau of Labor
Statistics. Any revisions shall be adopted by the City Council.
5. Municipal utilities:
The Tenant is required remain connected to on -site natural gas, electric, water, sewer, waste
treatment utilities, and other municipal utilities.
6. Placement of improvements on leased property:
A) The Tenant agrees that any improvements made by the Tenant shall be placed and
maintained at no cost to the City. Permanent improvements shall only be made upon
receipt of written permission from the City. In the event improvements are moved or
fall into disrepair or disuse during the terms of this agreement, the City may terminate
the lease without further obligation to the Tenant.
B) Improvements placed upon leased property shall be placed and maintained in
compliance with applicable regulations. Improvements and any attachments and
appurtenances thereto, excluding those on publicly accessible apron, ramps, parking
areas, and driveways up to and associated with the improvement, shall be
considered as being located entirely upon the premises.
C) Tenant shall ensure that improvements conform to design standards described by the
City. These design standards may include, but are not limited to, color, style, size,
signs and placards, and other aesthetic requirements; as well as engineering
requirements including, placement of improvements upon the lot, drainage
considerations, apron or approach design standards, prescribed floor elevations,
placement of utility services, and firewalls.
D) The Tenant shall, without cost to the City and in addition to written authority from the
City, obtain the necessary regulatory authority and any permits from agencies
relating to placement of and modifications to improvements prior to construction.
6. Use and maintenance of leased property: Tenant, at their own cost and expense, shall
take good care of the leased property and any facilities placed thereon.
A) The Tenant agrees that all aircraft mechanic work involving engine repair, other
than inspections, minor repairs to fuselage systems or electronics of any aircraft,
shall be completed in Hangar 1710, unless specific written approval is granted by
the City. The Tenant shall keep and maintain the property in good order and repair
and in a clean and neat condition. Tenants shall not permit any waste or nuisance
on the leased property nor permit anything on the leased property to interfere with
the rights of other Tenants of the City or users of the airport. In the event the
property is not properly maintained, the City may, after notifying the Tenant, cause
the property to be maintained. The costs of maintenance and an administrative fee
will be billed to the Tenant and become their responsibility. Unpaid billings
constitute a default.
B) Tenants may not store any property outside, except for property commonly stored
outdoors, including but not limited to refuse containers, liquid petroleum tanks, etc.,
provided such property is properly secured.
C) The cost for customary maintenance routinely performed by the City, related to
areas affecting the value or use of leased properties are included in the lease costs
charged for the property, including snow removal, grounds maintenance and
maintenance of public apron areas.
D) The City performs snow removal throughout the City on a priority basis. The City
reserves the right to perform snow removal functions whenever, and in whatever
manner, it deems necessary. The City intends to provide service up to a reasonable
and safe distance from the Tenant's premises. In any case, snow removal
immediately adjacent to the Tenant's premises is the Tenant's responsibility. The
City is not required to perform any snow removal function on leased property, but
may plow snow on or adjacent to leased properties to expedite other snow removal
operations at the airport.
E) Mowing and weed control immediately adjacent to the Tenant's premises are the
Tenant's responsibility. The City reserves the right to perform mowing and weed
control functions whenever and in whatever manner it deems necessary. The City
intends to provide service up to a reasonable and safe distance from the Tenant's
premises. The City may mow or perform weed control on or adjacent to leased
properties to expedite other maintenance operations.
E) The City shall establish the standards by which public apron, ramp areas, and other
paved surfaces are maintained. The City intends to provide service up to a
reasonable and safe distance from the Tenant's premises. In any case, the Tenant is
responsible for maintaining ramp areas and other paved surfaces immediately
adjacent to the Tenant's premises.
F) The Tenant agrees to make reasonable accommodations for the use of leased
property for events approved by the City, including fly -ins, air shows, and open house
events. The Tenant shall obtain permission from the City prior to hosting such
events.
G) The Tenant must allow the City to access to the premises for the purpose of
conducting inspections of the premises to determine whether the Tenant is
complying with the provisions of this agreement. The occupant may be a party to
any compliance inspection, and the City is required to notify the occupant, under
Section 15 of this agreement, and make reasonable accommodation to the Tenant
before conducting compliance inspections.
7. Taxes. assessments. and other charges:
A) In addition to other charges identified in this agreement, the Tenant shall pay any
taxes, assessments, licenses, fees, or other charges that may be levied or assessed
upon the Tenant's business, property or premises, or as a result of any activity of
the Tenant. If the City incurs costs on the Tenant's behalf, those costs shall be
billed to the Tenant. Upon request by the City, the Tenant shall provide proof
payment of such additional charges.
B) The Tenant shall pay all rates and charges for any utility used or consumed in
connection with or in the leased property during the term of this agreement and shall
be subject to all city ordinances and policies regarding gas, water, wastewater, and
electric service at the airport. The Tenant shall install and maintain appropriate
utility meters and pay billings for utility service prepared by the City, based upon
rates paid by the City to the utility service provider. Billings shall indicate the cost of
the utility service to the City. Unpaid billings for utilities constitute a default.
C) In the event the Tenant fails to pay the lease payments, taxes, assessments, fees,
or other charges due, the City shall notify the Tenant of the default. If the Tenant
fails to cure such default, the City shall have the right to terminate this lease in
accordance with section 8 of this Agreement.
8. Termination provisions:
A) At the termination of this lease the Tenant has the privilege of removing property
placed upon the leased lot by the Tenant, including any permanent improvements
that were previously approved by the City. The Tenant shall obtain all required
permits and regulatory authority for removing property. Tenant shall ensure the site
is restored to original condition, normal wear and tear excepted. The Tenant shall
have a period of ninety (90) days from the termination date to remove property. If
the Tenant does not remove the property within ninety (90) days, the City may retain
ownership of the property for any municipal purpose or otherwise cause the property
to be removed at the Tenant's expense.
B) If the leased premises becomes deserted, abandoned or vacated, the City may
terminate the lease. If the Tenant's interest in the property is taken by process of
law, the City may terminate the lease. If the leased premises are destroyed, the
City or Tenant shall have the right to terminate this agreement upon giving written
notice, with response, to the other party.
C) Should the Tenant default in the performance of any terms, conditions or covenants
of this agreement not otherwise specified, and should the default continue for a
period of more than thirty (30) days after the City serves the Tenant with written
notice, the City may terminate the lease. Serving the Tenant with written notice
includes reasonable attempts by the City to contact the Tenant, and may include
use of certified mail with return receipt and /or personal service. This may be done
with or without terminating this agreement and without prejudice to any other
remedy for lease payments or breach of covenant. In any such event the City may
terminate this agreement by giving written notice of the termination. The rights and
remedies given to the City are, and shall be deemed to be, cumulative, and the
exercise of one shall not be deemed to be an election excluding the exercise by the
City at any other or different time of a different or inconsistent remedy.
D) Should the leased property be declared condemned, because the airport is closed
to the public, or the property is needed for another municipal purpose, the City shall
provide the Tenant with at least ninety -days (90 days) notice of such action.
9.Liability provisions:
A) The Tenant agrees to defend, indemnify and hold harmless, including reasonable
attorneys' fees, the City and all its agents and employees from any and all claims,
demands, actions or causes of action of whatever nature or for loss of or damage to
property or injury to persons occurring on or about the above described premises
arising out of or by reason of the execution or the performance of the services
provided in accordance with this agreement. The City shall not be liable to any
extent for, nor will the Tenant make any claim against the City for nor on account of
any injury, loss or damage resulting from the Tenant's property or use thereof,
including any claims by third parties.
B) The Tenant shall obtain and keep current a liability insurance policy with the City as
a named additional insured and shall be in a form acceptable to the City. Inability to
keep adequate insurance coverage shall be considered a default.
C) The Tenant shall obtain, and provide upon request verification of, all licensure
requirements of the City of Hutchinson, County of McLeod, State of Minnesota
and /or the United States Government to legally conduct operations at Hutchinson
Municipal Airport and to comply with this agreement.
10. Transferring, subletting, selling: The Tenant shall not transfer, sublet or sell any interest in
this agreement or in the improvements located on leased property without first obtaining the
written consent of the City.
11. Amendments: This agreement shall not be amended except by written document signed by
all parties to this agreement.
12. Discrimination provision: The Tenant, in the use of the Hutchinson Municipal Airport, shall
not discriminate or permit discrimination against any person or group of persons on the
grounds of race, color, or national origin or in any manner prohibited by Part 21 of the
Regulations of the Office of the United States Secretary of Transportation, and the Tenant
further agrees to comply with any requirement made to enforce such regulation which may be
demanded of the City by the United States Government under authority of said Part 21.
13. Laws. rules and regulations: The Tenant shall abide by and conform with all laws, rules,
and regulations, including future amendments thereto, controlling or in any manner affecting
the Tenant relative to the use or occupancy of the Tenant.
14. Venue for causes of action: The laws of the State of Minnesota shall govern this lease and
the venue for any causes of action shall be McLeod County, Minnesota.
15. Notices: All notices under this agreement shall be sent to the following addresses. Tenant is
responsible for notifying the City of mailing address changes.
If to the City: City of Hutchinson
Airport Manager
Hutchinson Municipal Airport — Butler Field
111 Hassan St SE
Hutchinson, MN 55350
If to the Tenant: Tim Ashenfelter, President
ASI Jet Ag Division
PO Box 44458
Eden Prairie, MN 55344
CITY OF HUTCHINSON:
By:
Attest:
TENANT:
Dated:
(Steven W. Cook, Mayor)
(Jeremy J. Carter, City Administrator)
By: (Tenant)
Tim Ashenfelter, President
Dated:
MINUTES
Parks, Recreation & Community Education Advisory Board
February 3, 2014
Members present were Elizabeth Hanninen, Mary Christensen, Jay Bartholomew, John
Rodeberg, Matt Butler, and Lori Hornick- Lindell. Also present were Dolf Moon and Karen
McKay.
Guests present were Mike Bahe and Kirsten Taggert.
The meeting was called to order at 5:15 pm.
A motion was made by Elizabeth Hanninen and seconded by John Rodeberg to approve the
minutes dated November 4, 2013. The board unanimously agreed.
OLD BUSINESS
Facilities Improvements -
• The park garage has been re- sided. The roof will be coated rather than painted to provide
a ten year warranty.
• A new restroom /shower facility is ordered for Masonic West River Campground and
should be installed in April.
• Backstops and dugouts at VMF Park are scheduled to be removed and replaced for a cost
of $110,000.
Schedulinia Software — The School District purchased software and currently has 43 users
scheduling school facilities. There is no limit to the number of facilities could be scheduled.
City parks, ball fields or the Event Center could be scheduled using the new program. No
decision has been made as to whether the city will join with the school district on the use of the
scheduling software for city facilities and fields.
NEW BUSINESS
Emerald Ash Borer - Mike Bahe reported that $55,000 will be set aside annually to be pro- active
in fighting the Emerald Ash Borer infestation. A schedule is being developed to remove some
Ash trees in the various areas of the city. The Forestry Diversification Project will increase
diversity of tree species and create a more resilient urban forest. Kirsten Taggert from the Green
Corp staff is assisting with this project through September 2014.
Forestry Report - Current Forestry activities include Arbor Day planting with 3rd graders and
3M, memorial tree plantings, monthly radio show, burr oak blight study, residential boulevard
tree removals and replacements, and energy tree plantings. In addition, the scheduled 2014
activities include completion of Roberts Park filter strip, Arbor Day celebration, and the Forestry
Diversification Project.
PRCE Advisory Board
February 3, 2013
Page two
Burich Arena Studv - An evaluation and feasibility study has been commissioned regarding the
replacement of the refrigeration systems at Burich Arena. The next step will be to develop plans
and specifications.
SMACH Grant - The Hutchinson Center for the Arts has received a $20,000 grant for public arts
from the Southwest Minnesota Arts and Humanities Council.
BOARD MEMBER ITEMS
Sculptures - Jay Batholomew inquired as to the status of the sculptures from last year's sculpture
walk. Dolf reported that none of the sculptures were sold. A call for artists will be put out and
the new sculptures will be installed by Memorial Day.
ADJOURNMENT
The meeting was adjourned at 6:34 pm on a motion by John Rodeberg and seconded by Lori
Hornick- Lindell.
REVENUES:
Taxes
Other Taxes
Licenses & Permits
Intergovernmental Revenue
Charges for Services
Fines & Forfeitures
Miscellaneous Revenues
Transfers -In
Capital Contributions
TOTAL REVENUES
EXPENDITURES:
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
TOTAL EXPENDITURES
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
Summary Income Statement
General Fund
March 31, 2014
Month of March
YTD Actual
2014 Budget
YTD Actual
2014
March 2014
2014 Budget
Balance
% Used
March 2013
2013 Budget
% Used
136.39
136.39
4,491,446.00
(4,491,309.61)
0.0%
-
4,491,446.00
0.0%
4,346.01
13,534.29
245,000.00
(231,465.71)
5.5%
14,452.96
140,000.00
10.3%
11,977.05
29,866.66
240,000.00
(210,133.34)
12.4%
54,674.31
222,775.00
24.5%
9,724.29
23,404.29
1,094,270.00
(1,070,865.71)
2.1%
35,538.66
1,099,265.00
3.2%
202,496.91
441,236.55
2,045,923.00
(1,604,686.45)
21.6%
440,821.40
2,056,731.00
21.4%
6,095.95
13,116.38
50,000.00
(36,883.62)
26.2%
12,263.62
45,000.00
27.3%
11,323.24
92,530.12
646,500.00
(553,969.88)
14.3%
64,837.58
325,625.00
19.9%
-
-
2,177,321.00
(2,177,321.00)
0.0%
-
2,108,846.00
0.0%
-
-
0.0%
-
6,250.00
0.0%
246,099.84
613,824.68
10,990,460.00
(10,376,635.32)
5.6%
622,588.53
10,495,938.00
5.9%
697,862.14
1,552,424.31
7,316,969.00
5,764,544.69
21.2%
1,600,920.08
6,778,616.00
23.6%
63,717.79
187,682.46
781,887.00
594,204.54
24.0%
152,821.57
783,840.00
19.5%
261,593.53
488,301.02
2,262,536.00
1,774,234.98
21.6%
476,595.64
2,393,441.00
19.9%
9,350.11
66,703.98
533,068.00
466,364.02
12.5%
94,573.12
446,805.00
21.2%
47,015.00
47,015.00
96,000.00
48,985.00
49.0%
-
93,236.00
0.0%
222.30
444.60
-
(444.60)
100.0%
211.61
-
100.0%
1,079,760.87
2,342,571.37
10,990,460.00
8,647,888.63
21.3%
2,325,122.02
10,495,938.00
22.2%
(833,661.03)
(1,728,746.69)
-
(1,728,746.69)
(1,702,533.49)
Department
Mayor & City Council
City Administrator
Elections
Finance Department
Motor Vehicle
Assessing
Legal
Planning
Information Services
City Hall Building
Police Department
Emergency Management
Safety Committee
Fire Department
Protective Inspections
Engineering
Streets & Alleys
Park/Recreation Administration
Recreation
Senior Citizen Center
Civic Arena
Park Department
Recreation Building & Pool
Events Center
Evergreen Building
Library
Cemetery
Airport
Revenue Department
Unallocated General Expense
TOTAL EXPENDITURES
General Fund Expenditures by Department
Month of March
YTD Actual
2014 Budget
YTD Actual
2014
March 2014
2014 Budget
Balance
% Used
March 2013
2013 Budget
% Used
7,369.35
14,994.30
48,823.00
33,828.70
30.7%
9,421.09
52,016.00
18.1%
48,331.29
105,615.50
412,884.00
307,268.50
25.6%
98,074.06
387,401.00
25.3%
-
-
15, 962.00
15, 962.00
0.0%
-
10, 000.00
0.0%
22,318.21
53,094.17
340,329.00
287,234.83
15.6%
75,033.76
371,863.00
20.2%
26,734.18
69,466.93
288,345.00
218,878.07
24.1%
75,494.37
275,413.00
27.4%
-
-
60, 963.00
60, 963.00
0.0%
-
61, 911.00
0.0%
24,620.13
50,755.65
256,142.00
205,386.35
19.8%
52,487.10
252,067.00
20.8%
10,836.19
23,377.98
167,399.00
144,021.02
14.0%
35,126.86
123,210.00
28.5%
43,413.46
97,503.46
462,007.00
364,503.54
21.1%
131,679.51
499,332.00
26.4%
9,940.51
21,689.84
83,494.00
61,804.16
26.0%
22,503.41
121,096.00
18.6%
319, 954.73
711, 326.29
3,197, 339.00
2, 486, 012.71
22.2%
682, 579.51
2, 889, 291.00
23.6%
136.37
1,453.30
14,839.00
13,385.70
9.8%
1,625.78
13,000.00
12.5%
241.25
7,891.25
13,276.00
5,384.75
59.4%
7,891.85
13,450.00
58.7%
27,688.01
57,939.89
315,762.00
257,822.11
18.3%
84,220.88
309,187.00
27.2%
21,121.41
43,080.67
178,407.00
135,326.33
24.1%
44,016.46
208,350.00
21.1%
44,313.40
97,728.91
468,720.00
370,991.09
20.9%
123,832.76
465,756.00
26.6%
163,083.12
324,902.94
1,374,733.00
1,049,830.06
23.6%
220,985.76
1,369,738.00
16.1%
25,871.25
54,122.68
218,929.00
164,806.32
24.7%
50,344.94
213,127.00
23.6%
20,346.10
52,265.55
218,072.00
165,806.45
24.0%
50,589.24
217,610.00
23.2%
10,100.12
19,335.13
68,620.00
49,284.87
28.2%
18,419.27
69,749.00
26.4%
52,756.06
109,143.65
352,492.00
243,348.35
31.0%
116,522.68
331,469.00
35.2%
61,702.19
142,792.68
794,003.00
651,210.32
18.0%
142,317.49
757,260.00
18.8%
10,811.90
29,409.40
190,756.00
161,346.60
15.4%
26,337.68
185,885.00
14.2%
24,880.07
49,646.83
251,675.00
202,028.17
19.7%
48,697.24
213,650.00
22.8%
1,227.96
2,661.78
17,393.00
14,731.22
15.3%
3,553.46
11,880.00
29.9%
42,454.04
46,942.47
190,606.00
143,663.53
24.6%
46,294.53
190,937.00
24.2%
8,531.78
16,716.31
107,072.00
90,355.69
15.6%
11,679.17
109,104.00
10.7%
5,898.72
18,568.75
99,776.00
81,207.25
18.6%
15,886.73
99,700.00
15.9%
-
-
-
-
0.0%
-
-
0.0%
45,079.07
120,145.06
781,642.00
661,496.94
15.4%
129,506.43
672,486.00
19.3%
1,079,760.87
2,342,571.37
10,990,460.00
8,647,888.63
21.3%
2,325,122.02
10,495,938.00
22.2%
REVENUES:
Sales - Liquor
Sales - Wine
Sales - Beer
Sales - Other
Other Revenues
TOTAL REVENUES
Gross Margin %
EXPENDITURES:
Cost of Sales
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Depreciation Expense
Capital Outlay
Debt Service
Transfers -Out
TOTAL EXPENDITURES
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
Comments
REVENUES: Sales Revenue:
Liquor
Wine
Beer
Other
Total Sales
YTD Customer Count
Average Sale per Customer
Summary Income Statement
Liquor Fund
March 31, 2014
Month of
YTD Actual
2014 Budget
YTD Actual
March 2014
March 2014
2014 Budget
Balance
% Used
March 2013
2013 Budget
% Used
139,992.69
406,246.34
1,811,000.00
(1,404,753.66)
22.4%
386,786.89
1,803,150.00
21.5%
63,779.42
191,109.42
951,000.00
(759,890.58)
20.1%
201,845.58
898,430.00
22.5%
183,801.25
513,702.14
2,631,000.00
(2,117,297.86)
19.5%
503,920.07
2,709,500.00
18.6%
2,228.58
3,654.54
2,000.00
1,654.54
182.7%
3,349.64
14,470.00
23.1%
126.47
843.10
3,000.00
(2,156.90)
28.1%
710.93
3,000.00
23.7%
389,928.41
1,115,555.54
5,398,000.00
(4,282,444.46)
20.7%
1,096,613.11
5,428,550.00
20.2%
26.0%
25.2%
25.0%
24.5%
24.1%
288,475.01
833,828.56
4,045,650.00
3,211,821.44
20.6%
827,622.51
4,115,697.00
20.1%
59,169.84
125,199.92
502,400.00
377,200.08
24.9%
116,643.04
488,190.00
23.9%
1,660.45
3,148.58
15,600.00
12,451.42
20.2%
2,435.98
16,600.00
14.7%
15,161.71
36,208.80
186,264.00
150,055.20
19.4%
45,285.57
196,750.00
23.0%
-
257.00
5,500.00
5,243.00
4.7%
1,144.41
3,650.00
31.4%
-
73,600.00
73,600.00
0.0%
-
70,940.00
0.0%
7,783.00
27,000.00
19,217.00
28.8%
31,000.00
0.0%
-
128,385.00
128,385.00
0.0%
128,295.00
0.0%
-
450,000.00
450,000.00
0.0%
-
435,000.00
0.0%
364,467.01
1,006,425.86
5,434,399.00
4,427,973.14
18.5%
993,131.51
5,486,122.00
18.1%
25,461.40
109,129.68
(36,399.00)
145,528.68
103,481.60
(57,572.00)
Year to Date Sales
Monthly Sales
2014
2013
Change
2014
2013
Change
406,246
386,787
5.0%
139,993
141,151
-0.8%
191,109
201,846
-5.3%
63,779
80,815
-21.1%
513,702
503,920
1.9%
183,801
186,783
-1.6%
3,655
3,350
9.1%
2,229
2,196
1.5%
1,114,712
1,095,902
1.7%
389,802
410,946
-5.1%
47,399
47,444
-0.1%
16,706
17,336
-3.6%
$23.52
$23.10
1.8%
$23.33
$23.70
-1.6%
REVENUES:
Local Sales Tax
Water Sales
Intergovernmental Revenue
Charges for Services
Investment Earnings
Reimbursements
Other Financing Sources
Fund Balance
TOTAL REVENUES
EXPENDITURES:
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Depreciation Expense
Capital Outlay
Debt Service
Transfers -Out
TOTAL EXPENDITURES
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
Summary Income Statement
Water Fund
March 31, 2014
Month of
YTD Actual
2014 Budget
YTD Actual
March 2014
March 2014
2014 Budget
Balance
% Used
March 2013
2013 Budget
% Used
49,810.57
50,480.57
650,000.00
(599,519.43)
7.8%
41,983.20
420,000.00
10.0%
164,980.88
534,995.52
2,381,500.00
(1,846,504.48)
22.5%
511,073.17
2,347,500.00
21.8%
-
-
-
0.0%
-
-
0.0%
28,785.84
32,709.62
42,500.00
(9,790.38)
77.0%
35,509.34
41,000.00
86.6%
-
-
20,000.00
(20,000.00)
0.0%
(5,921.68)
20,000.00
- 29.6%
190.00
510.00
64,192.00
(63,682.00)
0.8%
64,148.00
0.0%
-
-
-
0.0%
-
0.0%
-
-
0.0%
-
0.0%
243,767.29
618,695.71
3,158,192.00
(2,539,496.29)
19.6%
582,644.03
2,892,648.00
20.1%
43,294.20
87,425.90
458,104.00
370,678.10
19.1%
101,006.53
465,623.00
21.7%
6,898.88
17,402.23
124,250.00
106,847.77
14.0%
16,334.92
128,825.00
12.7%
41,582.07
70,636.63
409,618.00
338,981.37
17.2%
78,374.09
440,470.00
17.8%
254.28
8,026.07
22,000.00
13,973.93
36.5%
7,812.65
15,850.00
49.3%
-
-
1,105, 500.00
1,105, 500.00
0.0%
-
1, 057, 860.00
0.0%
-
250,000.00
250,000.00
0.0%
-
250,000.00
0.0%
197,790.20
1,229,916.00
1,032,125.80
16.1%
189,910.34
1,218,848.00
15.6%
-
-
43,145.00
43,145.00
0.0%
-
43,145.00
0.0%
92,029.43
381,281.03
3,642,533.00
3,261,251.97
10.5%
393,438.53
3,620,621.00
10.9%
151,737.86
237,414.68
(484,341.00)
721,755.68
189,205.50
(727,973.00)
Summary Income Statement
Sewer Fund
March 31, 2014
*:1 »0I1111 iU :1 *3
Wages & Benefits
Month of
YTD Actual
608,184.00
2014 Budget
22.0%
YTD Actual
653,623.00
20.2%
Supplies
March 2014
March 2014
2014 Budget
Balance
% Used
March 2013
2013 Budget
% Used
REVENUES:
62,591.07
146,890.27
743,765.00
596,874.73
19.7%
162,639.63
837,960.00
19.4%
Local Sales Tax
49,810.57
50,480.57
650,000.00
(599,519.43)
7.8%
57,976.80
580,000.00
10.0%
Sewer Sales
272,664.02
806,844.64
3,132,000.00
(2,325,155.36)
25.8%
867,619.14
3,190,000.00
27.2%
Permits
-
6,700.00
7,000.00
(300.00)
95.7%
6,800.00
7,000.00
97.1%
Charges for Services
494.26
494.26
7,000.00
(6,505.74)
7.1%
-
7,000.00
0.0%
Investment Earnings
-
-
-
-
0.0%
-
-
0.0%
Reimbursements
1,665.36
4,963.12
5,200,570.00
4,963.12
100.0%
3,889.52
5,342,782.00
100.0%
Other Financing Sources
-
-
-
0.0%
-
0.0%
Fund Balance
-
-
(1,404,570.00)
1,487,318.23
0.0%
-
(1,558,782.00)
0.0%
TOTAL REVENUES
324,634.21
869,482.59
3,796,000.00
(2,926,517.41)
22.9%
936,285.46
3,784,000.00
24.7%
*:1 »0I1111 iU :1 *3
Wages & Benefits
58,989.56
133,685.91
608,184.00
474,498.09
22.0%
131,896.39
653,623.00
20.2%
Supplies
21,427.27
45,619.87
249,810.00
204,190.13
18.3%
41,958.31
254,700.00
16.5%
Services & Charges
62,591.07
146,890.27
743,765.00
596,874.73
19.7%
162,639.63
837,960.00
19.4%
Miscellaneous Expenses
474.94
17,566.94
26,100.00
8,533.06
67.3%
14,837.67
27,000.00
55.0%
Depreciation Expense
-
-
1,589,300.00
1,589,300.00
0.0%
-
1,647,960.00
0.0%
Capital Outlay
-
-
350,000.00
350,000.00
0.0%
-
350,000.00
0.0%
Debt Service
7,555.49
442,971.37
1,590,266.00
1,147,294.63
27.9%
428,822.38
1,528,394.00
28.1%
Transfers -Out
-
-
43,145.00
43,145.00
0.0%
-
43,145.00
0.0%
TOTAL EXPENDITURES
151,038.33
786,734.36
5,200,570.00
4,413,835.64
15.1%
780,154.38
5,342,782.00
14.6%
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
173,595.88
82,748.23
(1,404,570.00)
1,487,318.23
156,131.08
(1,558,782.00)
. 01471011
REVENUES: Sewer Sales Last year's revenue includes $87,214 related to the ethanol plant that hauled more than 3.5M gallons of discharge water to the City's
facility. This amount was written off at 12/31/2013 due to the ethanol plant's bankruptcy. If we compare 2014 YTD sewer sales
revenue to 2013 YTD sewer sales revenue without the ethanol plant revenue, we are actually showing an increase of $26,440 for 2014
sewer sales.
REVENUES:
Storm Water Sales
Licenses & Permits
Charges for Services
Investment Earnings
Reimbursements
Fund Balance
TOTAL REVENUES
EXPENDITURES:
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Depreciation Expense
Capital Outlay
Debt Service
Transfers -Out
TOTAL EXPENDITURES
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
Summary Income Statement
Stormwater Fund
March 31, 2014
Month of
YTD Actual
2014 Budget
YTD Actual
March 2014
March 2014
2014 Budget
Balance
% Used
March 2013
2013 Budget
% Used
61,057.60
178,609.49
719,500.00
(540,890.51)
24.8%
174,405.35
664,350.00
26.3%
-
35.00
-
35.00
100.0%
300.00
-
100.0%
-
1,000.00
(1,000.00)
0.0%
-
1,000.00
0.0%
-
1,000.00
(1,000.00)
0.0%
(2,349.96)
1,000.00
- 235.0%
450.00
250.00
200.00
180.0%
75.00
-
100.0%
-
-
-
-
0.0%
-
-
0.0%
61,057.60
179,094.49
721,750.00
(542,655.51)
24.8%
172,430.39
666,350.00
25.9%
11,046.03
20,610.18
208,737.00
188,126.82
9.9%
23,207.24
211,877.00
11.0%
108.56
161.04
33,150.00
32, 988.96
0.5%
101.76
29,100.00
0.3%
838.65
3,494.01
146,450.00
142,955.99
2.4%
4,751.65
144,300.00
3.3%
213.79
528.19
8,050.00
7,521.81
6.6%
277.54
2,200.00
12.6%
-
-
111, 200.00
111, 200.00
0.0%
-
113, 060.00
0.0%
-
-
128,000.00
128,000.00
0.0%
-
120,000.00
0.0%
5,299.80
130,539.30
193,932.00
63,392.70
67.3%
129,666.80
198,857.00
65.2%
-
-
-
-
0.0%
-
-
0.0%
17,506.83
155,332.72
829,519.00
674,186.28
18.7%
158,004.99
819,394.00
19.3%
43,550.77
23,761.77
(107,769.00)
131,530.77
14,425.40
(153,044.00)
REVENUES:
Refuse Sales
Intergovernmental
Investment Earnings
Reimbursements
Transfers -In
Fund Balance
TOTAL REVENUES
EXPENDITURES:
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Depreciation Expense
Capital Outlay
Debt Service
Transfers -Out
TOTAL EXPENDITURES
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
Summary Income Statement
Refuse Fund
March 31, 2014
Month of
YTD Actual
2014 Budget
YTD Actual
March 2014
March 2014
2014 Budget
Balance
% Used
March 2013
2013 Budget
% Used
93,869.04
282,353.46
1,138,287.00
(855,933.54)
24.8%
282,197.47
1,145,150.00
24.6%
-
-
12,500.00
(12,500.00)
0.0%
-
12,500.00
0.0%
2,500.00
(2,500.00)
0.0%
(2,180.44)
2,500.00
- 87.2%
-
0.0%
-
0.0%
0.0%
0.0%
-
-
0.0%
-
0.0%
93,869.04
282,353.46
1,153,287.00
(870,933.54)
24.5%
280,017.03
1,160,150.00
24.1%
17,277.63
36,414.28
153,350.00
(116,935.72)
23.7%
41,238.37
172,065.00
24.0%
12,482.51
14,687.98
68,500.00
(53,812.02)
21.4%
15,821.54
61,700.00
25.6%
59,395.39
115,508.32
720,873.00
(605,364.68)
16.0%
110,848.26
687,625.00
16.1%
444.82
476.82
1,250.00
(773.18)
38.1%
-
-
0.0%
-
-
116,100.00
(116,100.00)
0.0%
-
132,510.00
0.0%
110,000.00
(110,000.00)
0.0%
38,952.34
31,930.00
122.0%
(2,187.00)
24,260.00
(26,447.00)
-9.0%
(2,483.00)
24,261.00
- 10.2%
-
-
55,000.00
(55,000.00)
0.0%
-
55,000.00
0.0%
89,600.35
164,900.40
1,249,333.00
(1,084,432.60)
13.2%
204,377.51
1,165,091.00
17.5%
4,268.69
117,453.06
(96,046.00)
213,499.06
75,639.52
(4,941.00)
REVENUES:
Sales - Bagged Product
Sales - Bulk Product
Sales - Other
Charges for Services
Investment Earnings
Reimbursements
Other Revenues
TOTAL REVENUES
EXPENDITURES:
Cost of Sales
Wages & Benefits
Supplies
Services & Charges
Freight
Miscellaneous Expenses
Depreciation Expense
Capital Outlay
Transfers -Out
TOTAL EXPENDITURES
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
Summary Income Statement
Compost Fund
March 31, 2014
Month of
YTD Actual
2014 Budget
YTD Actual
March 2014
March 2014
2014 Budget
Balance
% Used
March 2013
2013 Budget
% Used
402,536.80
550,524.59
2,288,300.00
(1,737,775.41)
24.1%
509,491.04
1,982,500.00
25.7%
422.71
508.15
175,000.00
(174,491.85)
0.3%
476.26
200,000.00
0.2%
10,459.60
13,457.64
45,550.00
(32,092.36)
29.5%
16,839.57
52,250.00
32.2%
-
-
133,500.00
(133,500.00)
0.0%
7,390.00
129,000.00
5.7%
5,000.00
(5,000.00)
0.0%
(2,355.81)
2,500.00
- 94.2%
1,000.00
(1,000.00)
0.0%
1,000.00
0.0%
-
-
-
0.0%
-
-
0.0%
413,419.11
564,490.38
2,648,350.00
(2,083,859.62)
21.3%
531,841.06
2,367,250.00
22.5%
285,618.67
402,348.77
1,947,380.00
1,545,031.23
20.7%
396,382.78
1,467,050.00
27.0%
6,599.99
45,774.97
55,681.00
9,906.03
82.2%
26,737.09
401,035.00
6.7%
(9,228.73)
535.93
379.00
(156.93)
141.4%
(16,490.37)
25,700.00
- 64.2%
14,593.43
68,728.35
261,439.00
192,710.65
26.3%
38,980.53
229,100.00
17.0%
-
-
90,000.00
90,000.00
0.0%
(2,721.26)
85,000.00
-3.2%
116.00
1,838.90
13, 000.00
11,161.10
14.1%
755.90
14, 340.00
5.3%
(17,130.39)
(20,811.45)
6,938.00
27,749.45
- 300.0%
(22,388.26)
56,680.00
- 39.5%
6,898.59
41,782.14
157,888.00
116,105.86
26.5%
11,690.56
10,833.00
107.9%
-
-
102,847.00
102,847.00
0.0%
-
90,775.00
0.0%
287,467.56
540,197.61
2,635,552.00
2,095,354.39
20.5%
432,946.97
2,380,513.00
18.2%
125,951.55
24,292.77
12,798.00
11,494.77
98,894.09
(13,263.00)
REVENUES:
Intergovernmental
Charges for Services
Investment Earnings
Reimbursements
Transfers -In
TOTAL REVENUES
EXPENDITURES:
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Depreciation Expense
Capital Outlay
Debt Service
Transfers -Out
TOTAL EXPENDITURES
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
Comments
REVENUES: Charges for Services
EXPENSES: Supplies
Summary Income Statement
HATS Fund
March 31, 2014
Month of
YTD Actual
2014 Budget
YTD Actual
March 2014
March 2014
2014 Budget
Balance
% Used
March 2013
2013 Budget
% Used
43,397.50
55,452.50
147,070.00
(91,617.50)
37.7%
17,069.01
136,396.00
12.5%
45,158.36
174,171.25
535,000.00
(360,828.75)
32.6%
131,915.33
535,000.00
24.7%
-
-
1,100.00
(1,100.00)
0.0%
(368.28)
1,000.00
- 36.8%
-
-
2,500.00
(2,500.00)
0.0%
18,209.38
2,000.00
910.5%
47,015.00
47,015.00
94,030.00
(47,015.00)
50.0%
-
93,236.00
0.0%
135,570.86
276,638.75
779,700.00
(503,061.25)
35.5%
166,825.44
767,632.00
21.7%
7,612.76
18,785.78
52,235.00
33,449.22
36.0%
18,025.59
52,665.00
34.2%
32,489.15
150,146.44
536,825.00
386,678.56
28.0%
117,826.06
535,000.00
22.0%
15,940.64
35,526.95
147,500.00
111,973.05
24.1%
43,392.18
150,080.00
28.9%
-
-
5,100.00
5,100.00
0.0%
35.00
5,077.00
0.7%
-
-
0.0%
-
-
0.0%
37,960.00
37,960.00
0.0%
20,500.00
0.0%
-
-
0.0%
-
0.0%
-
-
-
-
0.0%
-
-
0.0%
56,042.55
204,459.17
779,620.00
575,160.83
26.2%
179,278.83
763,322.00
23.5%
79,528.31
72,179.58
80.00
72,099.58
(12,453.39)
4,310.00
This income category consists of the fuel revenue from various governmental entities and City departments.
This expense category consists of the fuel purchased for use by various governmental entities and City departments.
w
Fyf & yvVt v n n bsz
as of March 31, 2014
Asset allocation summary
Value on % of
03/31/2014 ($) portfolio
A Cash
3,848,341.12
28.35
Cash
3,848,341.12
28.35
B Fixed Income
9,725,100.38
71.65
us
9,725,100.38
71.65
C Equity
0.00
0.00
D Commodities
0.00
0.00
E Non - Traditional
0.00
0.00
F Other
0.00
0.00
Total Portfolio
3,441.50
100%
Balanced mutual funds are allocated in the
'Other' category
15
Equity sector analysis
, )&" A
Portfolio does not contain applicable holdings - exhibit
intentionally left blank.
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile Conservative
Return Objective Current Income
Expected cash flow
$ Thousands
36
30
24
18
12
6
0
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar
2014 2015 2015
0 Taxable income
Total expected cash flow: $123,018.46
Cash flows displayed account for known events such as maturities and mandatory puts
Credit quality of bond holdings
Report created on: April 01, 2014 Page 1 of 3
Value on
% of
Effective credit rating
Issues
03/31/2014 ($)
port.
A Aaa/AAA/AAA
5
4,355,199.11
44.78
B Aa /AA/AA
2
1,997,050.00
20.51
C A/A/A
0
0.00
0.00
D Baa/BBB /BBB
0
0.00
0.00
E Non - investment grade
0
0.00
0.00
F Certificate of deposit
15
3,372,851.27
34.71
G Not rated
0
0.00
0.00
Total
22
$9,725,100.38
100%
Report created on: April 01, 2014 Page 1 of 3
w
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile Conservative
Return Objective Current Income
!t v n n I&z Includes all fixed -rate securities in the selected porfolio Average yields and durations exclude Structured Product, Pass - Through, Perpetual Preferred, and Foreign securities
as of March 31, 2014
Bond overview Investment type allocation
Total quantity 9,734,000
Total market value $9,701,419.46 % of
Total accrued interest $23,680.92 Tax - exempt / bond
Total market value plus accrued interest $9,725,100.38 Investment type Taxable ($) deferred ($) Total ($) port.
Total estimated annual bond interest $122,984.25 Certificates of deposit 3,372,851.27 0.00 3,372,851.27 34.68
Average coupon 1.29% Municipals 521,225.00 0.00 521,225.00 5.36
Average current yield 1.27% U.S. federal agencies 5,831,024.11 0.00 5,831,024.11 59.96
Average yield to maturity 0.72%
Average yield to worst 0.72% Total $9,725,100.38 $0.00 $9,725,100.38 100%
Average effective maturity 5.74
Credit quality of bond holdings Bond maturity schedule
Value on % of $ Millions
Effective credit rating Issues 03/31/2014 ($) port.
A Aaa/AAA/AAA 5 4,355,199.11 44.78 3.5
B Aa /AA/AA 2 1,997,050.00 20.51 F
3.0 3o.z
C A/A/A 0 0.00 0.00 A 2.5 24.7 %
D Baa/BBB /BBB 0 0.00 0.00 2.0 19? u
E Non - investment grade 0 0.00 0.00 r 16.7%
B 1.5 -
F Certificate of deposit 15 3,372,851.27 34.71
G Not rated 0 0.00 0.00 1.0 -
5.1
Total 22 ' $9,725,100.38 100% 0.5 1.5% ' +'°
0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
0.0
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2025 + Other
0 Effective maturity schedule
Cash, mutual funds and some preferred securities are not included.
Report created on: April 01, 2014 Page 1 of 2
T T� ^ Prepared for City Hutchinson
U L`7 RP 38446 •City of Hutchinson •Business Service Account
Risk profile Conservative
Return Objective Current Income
IJ ` Includes all fixed -rate securities in the selected porfolio Average yields and durations exclude Structured Product, Pass - Through, Perpetual Preferred, and Foreign securities
as of March 31, 2014
Summary of bond holdings
Maturity
Est. annual
Current
Yield to
Yield to
Adjusted
Unrealized
Year
Issues
Quantity
income ($)
yield ( %) maturity
( %)
worst ( %)
cost basis ($)
gain /loss ($)
Mkt. value ($) % of bond portfolio maturing
2014
2
498,000
3,486.00
0.70%
0.18 %
0.18 %
498,000
1,230.06
500,250.62
- 515%
2015
8
1,853,000
17,897.00
0.96%
0.41 %
0.41 %
1,853,000
11,136.85
1,867,501.18-
19 221%
2016
1
145,000
1,812.50
1.24%
0.85 %
0.85 %
145,000
1,341.25
146,589.5410
1 51
2017
5
1,548,000
42,048.75
2.60%
1.05 %
1.05 %
1,594,009.38
25,671.32
1,628,006.84-
167%
2018
1
240,000
3,240.00
1.38%
1.93 %
1.93 %
240,000
- 6,002.40
234,237.27IN241%
2019
0
0
NA
NA
2020
0
0
NA
NA
2021
0
0
NA
NA
2022
2
2,450,000
24,500.00
1.02%
NA
NA
2,450,000
- 48,627.00
2,405,327.171
2475%
2023
3
3,000,000
30,000.00
1.02%
NA
NA
3,000,000
- 63,340.00
2,943,187.781
3027/
2024
0
0
NA
NA
1
2025
0
0
NA
NA
1
2026
0
0
NA
NA
1
2027
0
0
NA
NA
1
2028
0
0
NA
NA
1
2029
0
0
NA
NA
1
2030
0
0
NA
NA
1
2031
0
0
NA
NA
2032
0
0
NA
NA
2033
0
0
NA
NA
2034
0
0
NA
NA
2035
0
0
NA
NA
2036
0
0
NA
NA
2037
0
0
NA
NA
2038
0
0
NA
NA
2039
0
0
NA
NA
2040
0
0
NA
NA
2041
0
0
NA
NA
2042
0
0
NA
NA
2043
0
0
NA
NA
2043 +
0
0
NA
NA
Other
0
0
NA
NA
W
22
9,734,000
$122,984.25
1.27%
0.72 %
0.72 %
$9,780,009.38
$- 78,589.92
$9,725,100.38
Report created on: April 01, 2014 Page 1 of 6
w
Bond holdings - as of March 31, 2014 (continued)
Details of bond holdings
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile Conservative
Return Objective Current Income
Report created on: April 01, 2014 Page 2 of 6
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM ( %)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy /Fitch /S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
YTW ( %)
Unreal. g/1 ($)
price ($)
Accr. interest ($)
port.
9,734,000
1.29%
12/25/2019 NA
$122,984.25
0.72%
$9,780,009.38
NA
$9,701,419.46
100%
Total Bond Portfolio
1.27%
0.72%
$- 78,589.92
$23,680.92
$9,725,100.38
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM ( %)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy /Fitch /S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
YTW ( %)
Unreal. q/1 ($)
price ($)
Accr. interest ($)
port.
Maturing 2014
BANK OF CHINA NY US RT
CD
249,000
0.60%
06/13/2014
1,494.00
0.1 1 %
249,000.00
100.099
249,246.51
2.57%
00.6000% MAT 06/13/14 FIXED
0.60%
0.1 1 %
246.51
442.06
RATE CD /NY
HUNTINGTON NATL BK OH US RT
CD
249,000
0.80%
12/15/2014
1,992.00
0.24%
249,000.00
100.395
249,983.55
2.58%
00.8000% MAT 12/15/14 FIXED
0.80%
0.24%
983.55
578.50
RATE CD /OH
Total 2014
498,000
0.70%
09/14/2014
$3,486.00
0.18%
$498,000.00
$499,230.06
5.15%
0.70%
0.18%
$1,230.06
$1,020.56
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM ( %)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy /Fitch /S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
YTW ( %)
Unreal. q/1 ($)
price ($)
Accr. interest ($)
port.
Maturing 2015
ALLY BANK UT US RT 00.9500%
CD
248,000
0.95%
02/09/2015
2,356.00
0.19%
248,000.00
100.651
249,614.48
2.57%
MAT 02/09/15 FIXED RATE CD
0.94%
0.19%
1,614.48
329.19
/UT
GOLDMAN SACHS BANK NY US
CD
248,000
1.05%
02/09/2015
2,604.00
0.60%
248,000.00
100.386
248,957.28
2.57%
RT 01.0500% MAT 02/09/15
1.05%
0.60%
957.28
363.85
FIXED RATE CD /NY
x
DORAL BANK PR RT 00.9500%
CD
248,000
0.95%
02/10/2015
2,356.00
0.20%
248,000.00
100.652
249,616.96
2.57%
MAT 02/10/15 FIXED RATE CD
0.94%
0.20%
1,616.96
316.28
/PR
GE CAP BK UT US RT 01.1000%
CD
115,000
1.10%
06/08/2015
1,265.00
0.69%
115,000.00
100.484
115,556.60
1.19%
MAT 06/08/15 FIXED RATE CD
1.09%
0.69%
556.60
384.70
/UT
i
BANK LEUMI NY US RT
CD
249,000
0.80%
06/15/2015
1,992.00
0.28%
249,000.00
100.621
250,546.29
2.58%
00.8000% MAT 06/15/15 FIXED
0.80%
0.28%
1,546.29
578.50
RATE CD /NY
Report created on: April 01, 2014 Page 2 of 6
w
Bond holdings - as of March 31, 2014 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile Conservative
Return Objective Current Income
Report created on: April 01, 2014 Page 3 of 6
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM ( %)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy /Fitch /S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
YTW ( %)
Unreal. q/1 ($)
price ($)
Accr. interest ($)
port.
Maturing 2015
DISCOVER BANK DE US RT
CD
248,000
1.05%
06/15/2015
2,604.00
0.54%
248,000.00
100.619
249,535.12
2.57%
01.0500% MAT 06/15/15 FIXED
1.04%
0.54%
1,535.12
770.50
RATE CD /DE
SALLIE MAE BANK UT US RT
CD
248,000
1.10%
08/10/2015
2,728.00
0.62%
248,000.00
100.656
249,626.88
2.57%
01.1000% MAT 08/10/15 FIXED
1.09%
0.62%
1,626.88
381.17
RATE CD /UT
SAFRA NATL BK NY US RT
CD
249,000
0.80%
08/17/2015
1,992.00
0.31%
249,000.00
100.676
250,683.24
2.58%
00.8000% MAT 08/17/15 FIXED
0.79%
0.31%
1,683.24
240.13
RATE CD /NY
Total 2015
1,853,000
0.97%
05/11/2015
$17,897.00
0.41%
$1,853,000.00
$1,864,136.85
19.22
0.96%
0.41%
$11,136.85
$3,364.33
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM ( %)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy /Fitch /S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
YTW ( %)
Unreal. q/1 ($)
price ($)
Accr. interest ($)
port.
Maturing 2016
AMERICAN EXPRESS C NY US RT
CD
145,000
1.25%
08/09/2016
1,812.50
0.85%
145,000.00
100.925
146,341.25
1.51%
01.2500% MAT 08/09/16 FIXED
1.24%
0.85%
1,341.25
248.29
RATE CD /NY
Tota12016
145,000
1.25%
08/09/2016
$1,812.50
0.85%
$145,000.00
$146,341.25
1.51%
1.24%
0.85%
$1,341.25
$248.29
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM ( %)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy /Fitch /S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
YTW ( %)
Unreal. q/1 ($)
price ($)
Accr. interest ($)
port.
Maturing 2017
MASSACHUSETTS DEPT TRANS
Aa3 /AA - /NR
500,000
2.41%
01/01/2017
12,040.00
1.06%
514,514.52
103.643
518,215.00
5.34%
TAX SR B RV BE /R/ 2.408
NR/NR /NR
2.32%
1.06%
3,700.48
3,010.00
010117 DTD 113011 /MA
FED FARM CREDIT BANK 04.875
Aaa /AAA/AA+
431,000
4.88%
01/17/2017
21,011.25
0.90%
462,494.86
110.949
478,190.19
4.93%
% DUE 011717 DTD 010907 FC
NR/NR /NR
4.39%
0.90%
15,695.33
4,318.98
07172007
GE CAP BK UT US RT 01.7500%
CD
130,000
1.75%
08/03/2017
2,275.00
1.44%
130,000.00
101.014
131,318.20
1.35%
MAT 08/03/17 FIXED RATE CD
1.73%
1.44%
1,318.20
168.29
/UT
GE CAP RETAIL BK UT US RT
CD
247,000
1.75%
08/03/2017
4,322.50
1.44%
247,000.00
101.013
249,502.11
2.57%
01.7500% MAT 08/03/17 FIXED
1.73%
1.44%
2,502.11
651.34
RATE CD /UT
Report created on: April 01, 2014 Page 3 of 6
w
Bond holdings - as of March 31, 2014 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile Conservative
Return Objective Current Income
Maturing 2022
FHLB STEP UP CALL BOND 01.000
Effective rating/
950,000
1.00%
09/28/2022 06/28/2014
Est. annual
NA
Adjusted
97.834
929,423.00
% of
% DUE 092822 DTD 092812 FC
Underlying rating
1,666.67
07302013
Effective Call date/
income ($)/
YTM ( %)/
cost basis ($)/
Market
Mkt. value ($)/
bond
03282013
(Mdy /Fitch /S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
YTW ( %)
Unreal. q/1 ($)
price ($)
Accr. interest ($)
port.
Maturing 2017
NR/NR/AA+
1,500,000
1.00%
12/28/2022 06/28/2014
15,000.00
NA
1,500,000.00
98.0
1,471,950.00
15.17%
SUN NATL BK NJ US RT
CD
240,000
1.00%
10/03/2017
2,400.00
0.70%
240,000.00
101.023
242,455.20
2.50%
01.0000% MAT 10/03/17 FIXED
0.99%
0.70%
2,455.20
177.53
RATE CD /NJ
2,450,000
1.00%
11/23/2022
$24,500.00
NA
$2,450,000.00
$2,401,373.00 24.75%
Total 2017
1,548,000
2.77%
04/08/2017
$42,048.75
1.05%
$1,594,009.38
$3,954.17
$1,619,680.70
16.70%
Effective rating/
Est. annual
2.60%
1.05%
$25,671.32
$8,326.14
Underlying rating
Effective rating/
Effective Call date/
income ($)/
Est. annual
cost basis ($)/
Adjusted
Mkt. value ($)/
bond
% of
(Mdy /Fitch /S &P)
Underlying rating
Coupon
maturity Call price ($)
Effective Call date/
income ($)/
YTM ( %)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy /Fitch /S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
YTW ( %)
Unreal. q/1 ($)
price ($)
Accr. interest ($)
port.
Maturing 2018
ENERBANK UT US RT 01.3500%
CD
240,000
1.35%
10/04/2018
3,240.00
1.93%
240,000.00
97.499
233,997.60
2.41%
MAT 10/04/18 FIXED RATE CD
1.38%
1.93%
- 6,002.40
239.67
/UT
Total 2018
240,000
1.35%
10/04/2018
$3,240.00
1.93%
$240,000.00
$233,997.60
2.41%
1.38%
1.93%
$- 6,002.40
$239.67
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM ( %)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy /Fitch /S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
YTW ( %)
Unreal. q/1 ($)
price ($)
Accr. interest ($)
port.
Maturing 2022
FHLB STEP UP CALL BOND 01.000
Aaa/NR/AA+
950,000
1.00%
09/28/2022 06/28/2014
9,500.00
NA
950,000.00
97.834
929,423.00
9.58%
% DUE 092822 DTD 092812 FC
NR/NR /NR
1,666.67
07302013
100.00
1.02%
NA
- 20,577.00
79.17
FHLB STEP UP CALL BOND 01.000
03282013
1,000,000 1.00% 01/30/2023 04/30/2014
10,000.00
NA
1,000,000.00 98.094
980,940.00 10.11%
% DUE 013023 DTD 013013 FC
NR/NR /NR
100.00
1.02%
NA
FHLB STEP UP CALL BOND 01.000
NR/NR/AA+
1,500,000
1.00%
12/28/2022 06/28/2014
15,000.00
NA
1,500,000.00
98.0
1,471,950.00
15.17%
% DUE 122822 DTD 122812 FC
NR/NR /NR
100.00
1.02%
NA
- 28,050.00
3,875.00
06282013
Tota12022
2,450,000
1.00%
11/23/2022
$24,500.00
NA
$2,450,000.00
$2,401,373.00 24.75%
1.02%
NA
$- 48,627.00
$3,954.17
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM ( %)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy /Fitch /S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
YTW ( %)
Unreal. q/1 ($)
price ($)
Accr. interest ($)
port.
Maturing 2023
FHLB STEP UP CALL BOND 01.000
Aaa/NR/AA+
1,000,000 1.00% 01/30/2023 04/30/2014
10,000.00
NA
1,000,000.00 98.367
983,670.00 10.14%
% DUE 013023 DTD 013013 FC
NR/NR /NR
100.00
1.02%
NA
- 16,330.00
1,666.67
07302013
FHLB STEP UP CALL BOND 01.000
Aaa/NR/AA+
1,000,000 1.00% 01/30/2023 04/30/2014
10,000.00
NA
1,000,000.00 98.094
980,940.00 10.11%
% DUE 013023 DTD 013013 FC
NR/NR /NR
100.00
1.02%
NA
- 19,060.00
1,666.67
07302013
Report created on: April 01, 2014 Page 4 of 6
w
Bond holdings - as of March 31, 2014 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile Conservative
Return Objective Current Income
Report created on: April 01, 2014 Page 5 of 6
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM ( %)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy /Fitch /S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
YTW ( %)
Unreal. q/1 ($)
price ($)
Accr. interest ($)
port.
Maturing 2023
FHLB BOND STEP -UP 01.000 %
Aaa/NR/AA+
1,000,000
1.00%
06/06/2023 06/06/2014
10,000.00
NA
1,000,000.00
97.205
972,050.00
10.02%
DUE 060623 DTD 060613 FC
NR/NR /NR
100.00
1.03%
NA
- 27,950.00
3,194.44
12062013
Total 2023
3,000,000
1.00%
03/13/2023
$30,000.00
NA
$3,000,000.00
$2,936,660.00
30.27%
1.02%
NA
$- 63,340.00
$6,527.78
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM ( %)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy /Fitch /S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
YTW ( %)
Unreal. g/1 ($)
price ($)
Accr. interest ($)
port.
9,734,000
1.29%
12/25/2019 NA
$122,984.25
0.72%
$9,780,009.38
NA
$9,701,419.46
100%
Total Bond Portfolio
1.27%
0.72%
$- 78,589.92
$23,680.92
$9,725,100.38
Report created on: April 01, 2014 Page 5 of 6
Planning and Zoning Monthly Activities
Activity
Number of Planning Applications Reviewed and
Processed
Number of Joint Planning Board Applications
Reviewed and Processed
Number of Planning Commission Meetings
Number of Joint Planning Meetings
Number of Zoning Reviews for Building Permits
(Compliance with Zoning Code)
Number of Land Use Permits Issued -(Fences,
small sheds, patios, driveways, detached decks, etc.)
Number of Zoning Review for Sign Permits
Number of Predevelopment /Pre Application
Meetings
Number of Misc. Planning Meetings
Number of Zoning Enforcement Cases
Number of Walk -In Customers Served
Site Visits
Month /Year: March, 2014
Number Additional Info.
5 Site Plan for Prince of Peace Senior
Apartments, Right of Way Plant for
Fairway Estates Third Addition Outlot
A, Lot Split at 905 Golf Course Rd,
Conditional Use Permit at 177 & 167
3rd Ave NW (Disabled American
Veterans), Lot Split at 1105 Benjamin
Ave SE
0
0
12
0
0
Conditional Use Permit and Site Plan
at 1215 Roberts Rd SW, Consideration
to Amend 1 -1 Zoning District
Mid Country Bank
25 Management Team - 5
Public Arts Commission
Resource Allocation
City Council - 2
Planning Staff
Prince of Peace
Rental Inspection
Cary Linder
Joint Planning Staff
Gateway Committee
Sorenson - 2
Facilities Committee
Gustav Wurdell
Lance Ketchum
Utilities Into
Ken Cote
Regulatory Meeting
Bike Meeting
Neighborhood Mtg - Mid Country
0
234
6 Heritage Ave, Prince of Peace, 3rd Ave,
EDA Lot, Golf Course Rd, Hwy 15 So.
Planning, Zoning and Building Dept. Monthly Report
M arch 2014
Building Department Permit Activities
Total Number Inspections
%of I nspect i ons done within 24 HRS
Total Number Plan Review
%of Plan Reviews completed in 21 Days
Building Permits Issued by Type
Commercial (new)
Commercial ( additions/ remodels)
Total Commercial
Industrial (new)
Industrial (additions/ remodels)
Total Industrial
Fire Sprinkling
New Fbsidential
Fbsidential misc (additions/ remodels)
Set Fee permits (reside, reroof, window)
HRA Permits
Waived Fees
03/2013
76
97.4%
7
100%
Number of Permits&
Valuation
0 $0.00
2 $208,000.00
2 $208,000.00
0
0
0 $0.00
1 $3,000.00
0
9 $29,400.00
6
0 $0.00
Subtotal Building Permits 18 $240,400.00
Mechanical
12 $19,528.00
HRA M echanical
0
Rumbing
4
HRA Rumbing
0
Signs
14 $206.00
Total Valuation
48 $260,134.00
*fit fees not included in valuation
71
03/2014
125
100%
13
100%
Number of Permits&
Valuation
0
4 $51,500.00
4 $51,500.00
0
0
0$0.00
1 $0.00
0
8 $97,200.00
19
0
1 $85,000.00
33 $233,700.00
12 $17,851.00
0
2
0
53 1$251,551.00
2013 Year to Date
547
99.46%
29
100%
Year to Date Number
Permits& Valuation
1 $38,400.00
13 $324,102.00
14 $362,502.00
0 $0.
1 $3,000.
23 $180,400
25
0 $0
63 $545,902.
40 $92,023.
2
11
1
31 $464.
148 $638,389.
2014 Year to Date
469
100%
49
100%
Year to Date Number
Permits& Valuation
10
$118,000.00
10
$118,000.00
0
$0.00
2
$6,350.00
0
3/23-3/29
22
$646,540.00
27
71
0
Total
1
$85,000.00
62
$855,890.00
46
$139,739.00
0
77
11
0
599 262 705
16
271
135
$995,629.00
Commercial New
A Commercial Fbmodel 35 Academy Ln NW - remodel $25,000; 851 st Ave NW - reroof $16,000
New Single Family
Other Building Inspection Activities March 19 SiDuthwest Chapeter Mtg, Fbdwood Falls; March 24 Meeting at Sate
Week of Hutchinson
3/2-3/8
235
3/9-3/15
402
3/16-3/22
232
3/23-3/29
Brownton
253
3/30-3/31
71
50
Total
39
1172
Tot ad
M eal s served i n M arch
Dates Closed
198 42 246
Capital
Evergreen Meals served in February
Park
Towers Silver Lake Glencoe
Brownton
Stewart
119 55 143
71
63
128 104 148
39
50
123 52 140
42
71
198 42 246
39
77
31 9 28
10
599 262 705
191
271
3200
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, March 18, 2014
5:30 p.m.
1. CALL TO ORDER 5:30 P.M.
Chair Christie Hantge called the meeting to order at 5:30 p.m. Members present:
Jim Fahey, Bill Arndt, and Dave Johnston. Members absent: Dean Kirchoff and
Raymond Norton. Also present was Dan Jochum, Planning Director.
2. PLEDGE OF ALLEGIANCE
3. CONSENT AGENDA
A. CONSIDERATION OF MINUTES DATED February 18, 2014
Motion by Lofdahl, second by Fahey, to approve the minutes as presented.
Motion carried unanimously.
4. PUBLIC HEARINGS
A. CONSIDERATION OF CONDITIONAL USE PERMIT AND SITE
PLAN TO EXPAND SHALOM BAPTIST CHURCH LOCATED AT
1215 ROBERTS RD SW
Commissioner Lofdahl read the public hearing statement noting the
guidelines to be followed during the public hearing. Chair Hantge opened
the public hearing at 5:31 p.m.
Dan Jochum, Planning Director, presented before the Commission. Mr.
Jochum explained that an application had been submitted by Shalom
Baptist Church to expand their current location to add a new lobby,
expanded administration office and new multi - purpose worship facility.
The property is zoned R -I and churches are allowed in R -1 zones with a
conditional use permit. Because of the expansion, another conditional use
permit is required. The setbacks are met with the expansion.
Commissioner Lofdahl clarified that the lot is located in the shoreland
district. Commissioner Lofdahl clarified that the stormwater pond on the
site will mitigate the utility plan.
Chair Hantge questioned the parking requirements. Mr. Jochum explained
that there will be 69 parking stalls after the expansion. City ordinance
requires one parking stall per four seats in the church with additional stalls
being used across the street in the high school parking lot. Chair Hantge
inquired as to whether perhaps additional parking stalls should be included
in the plan due to the expansion. Mr. Jochum explained that he is satisfied
Minutes
Hutchinson Planning Commission
March 18, 2014
Page 2
with the overflow parking being used in the high school parking lot as
long as a signed agreement is in place. Mr. Jochum noted that he would
rather not have empty parking lots not being utilized fully as long as
arrangements can be made. Mr. Jochum noted that more than half the
required parking spaces are on site and staff is satisfied with that.
Commissioner Johnston mentioned the arrangements made a few years
ago for Runnings who was using their parking lot for a greenhouse area.
In essence, Runnings had overflow parking with extra parking spaces
through the entire mall parking lot.
Discussion was held regarding a separate lot to the south of the church that
the church owns that could potentially be used in the future for parking if
the agreement with the high school was not renewed.
Mr. Jochum reviewed the landscaping plan and provided a drawing of the
proposed building. Mr. Jochum also reviewed lighting and signage.
Lastly, Mr. Jochum reviewed the storm water pond that is on site and is
adequate to address the needs of the runoff requirements in the shoreland
ordinance. Discussion was held regarding the technicalities of the pond.
Commissioner Lofdahl confirmed that a swale is put in place to buffer
residential properties from the church for runoff issues.
Mr. Jochum explained that a revised set of conditions was distributed due
to the applicant needing to cut into the street for the expansion.
Commissioner Lofdahl asked if the residential neighbors could drain their
sump pumps or rain garden into the applicant's pond or if that overwhelm
the pond. Kent Exner, City Engineer, noted that would be between the
applicant and neighbors.
Commissioner Johnston clarified condition 3 in that unfinished precast
concrete will not be allowed.
Keith Heikes, 367 School Road SW, presented before the Commission.
Mr. Heikes explained that he has lived at his property for seven years and
has concerns of the holding pond. Mr. Heikes explained that the current
holding pond is very taxed and cannot hold to capacities currently. Mr.
Heikes does not wish for the condition to worsen due to the expansion.
Mr. Heikes explained that the area floods after 1.5 inches of rain. Mr.
Heikes asked if there any concerns related to mosquitos or safety
surrounding the pond. The Commission addressed safety concerns and the
fact that the majority of ponds in Hutchinson are not surrounded by a
fence.
Mr. Exner addressed the ponding/flooding issues in the area. Mr. Exner
explained that there is an issue in the entire area beginning with the pipe
Minutes
Hutchinson Planning Commission
March 18, 2014
Page 3
from Alan Street. Mr. Exner expressed that he feels the pond will better
define the area that the water is drained to. The deeper pond will account
for the additional runoff.
Julie Olson, 404 Boulder Street, presented before the Commission. Ms.
Olson raised concerns with flooding issues during rain events. Ms. Olson
explained that at times the water stands for weeks. Ms. Olson also raised
concerns that if additional parking spaces are placed in the east lot that
will abut her backyard which may increase the flow.
It was suggested to add Condition No. 16, requiring that the pond be
increased in size if staff felt it necessary. Staff will work with the
applicant's engineer on appropriate sizing.
Ann Koons, Station 19 Architects, presented before the Commission. Ms.
Koons addressed the overflow parking agreement with the high school that
has worked well mainly due to the offpeak use. Ms. Koons also explained
that pre -cast concrete will not be used, and most likely the structure will
be brick or colored concrete. Ms. Koons spoke to the swale and the runoff
issues. An existing swale is being maintained and will remain in place. A
drain will be added near the east lot and be drained to the pond. There is
no issue with locating the pond further south to address drainage issues.
The pond will be designed to be able to hold appropriate runoff.
Motion by Arndt, second by Johnston, to close public hearing at 6:14 p.m.
Motion carried unanimously.
Motion by Fahey, second by Johnston, to approve CUP and site plan with
recommendations along with condition 16 that staff will work with
engineer to increase size of pond to accommodate water runoff. Motion
carried unanimously.
B. CONSIDERATION TO AMEND THE I -1 ZONING DISTRICT
Chair Hantge opened the public hearing at 6:15 p.m.
Mr. Jochum explained that the City had been approached by a business, a
trucking firm, to locate their corporate headquarters, warehouse and
maintenance area to the city. Current ordinance defines truck terminals
and allows them only in I -2 Districts. Staff is recommending that truck
terminals be allowed in I -1 Districts with a CUP. I -1 includes the
industrial park. The amendment to the ordinance seems to be sensible due
to the industrial park area and the amount of trucking used in Hutchinson
and this district. A CUP process would mitigate any potential issues
related to a truck terminal business. The proposed amendment is to
simply add the term "truck terminals" to the ordinance.
Minutes
Hutchinson Planning Commission
March 18, 2014
Page 4
Motion by Lofdahl, second by Fahey, to close public hearing at 6:20 p.m.
Motion carried unanimously.
Motion by Lofdahl, second by Arndt, to approve the amended language to
include truck terminals in the I -1 District. Motion carried unanimously.
First reading of the ordinance will be on the March 25, 2015, Council
agenda with the second reading and adoption on the April 8, 2014,
Council agenda.
C. CONSIDERATION OF AMENDMENTS TO CITY CODE CHAPTER
152 — SHORELAND MANAGEMENT.
Chair Hantge opened the public hearing at 6:21 p.m.
Mr. Jochum explained that the public hearing had been left open at the last
Planning Commission meeting due to staff receiving feedback from the
DNR on the City's proposed amendments to the shoreland management
ordinance. The DNR's feedback is that the City cannot deviate from the
25% impervious coverage at this time. The DNR can dictate the shoreland
ordinance requirements through the DNR rulemaking process. Staff will
continue to discuss options for shoreland properties and will work with the
DNR as necessary in the future. Therefore, amendments to the ordinance
will not be considered at this time. Discussion was held regarding the tier
system used by the DNR in determining the percentage of impervious
surface required for each city.
Motion by Arndt, second by Johnston, to close public hearing at 6:27 p.m.
Motion carried unanimously.
Chair Hantge noted that the Planning Commission will be taking no action
on this item at this time.
5. NEW BUSINESS
Commissioner Lofdahl mentioned the Imagine Hutchinson regulatory
meeting that was held a couple of weeks ago and spoke to intoxicating
liquor being served in outside areas of restaurants. Attorney Sebora spoke
to the City requirements for serving liquor. Commissioner Lofdahl
mentioned liquor being served on the golf course. Commissioner Lofdahl
requested the City Council discuss this item sooner than later. He feels
that if liquor can be served on the golf course, it should be able to be
served outside in downtown.
Commissioner Johnston spoke to the MnDOT right of way requirements.
6. OLD BUSINESS
7. COMMUNICATION FROM STAFF
Minutes
Hutchinson Planning Commission
March 18, 2014
Page 5
A. Upcoming Meetings
Mr. Jochum noted that the Disabled American Veterans has submitted an
application for a building on 3rd Avenue and perhaps there will be an
application from Prince of Peace at the April Planning Commission
meeting.
8. ADJOURNMENT
Motion by Arndt, second by Lofdahl, to adjourn at 6:35 p.m. Motion
carried unanimously.
MINUTES
HUTCHINSON PUBLIC ARTS COMMISSION
Thursday, March 13th, 2014
Main Conference Room
CALL TO ORDER 3:35 P.M.
The meeting was called to order by Mr. Schroeder at 3:34 p.m. with the following
members present: Audrey Hollatz, Jon Otteson, Mary Christensen, Dolf Moon and
Tinea Graham. Also Present: Brandon Sobotta.
2. CONSENT AGENDA
a) Consideration of Minutes dated February 13th, 2014
Mr. Otterson made a motion to approve the minutes from February 13th, 2014
Seconded by Ms. Graham, the motion carried unanimously.
3. NEW BUSINESS
Train Bridge — Mrs. Christensen brought up the possibility of using some of the
material from the old train bridge for some repurposed uses. She is going to look into
moving forward with this idea with Mr. Moon.
4. OLD BUSINESS
a) Call to Artists —
Josh informed the Commission that we have one submission so far for the call to
artists challenge. Dolf told the Commission that he will let them know as more
submissions come in.
b) Sculpture Stroll Prep for 2014 —
• Reception is scheduled for May 291h from 6pm to 8pm. It was decided that
this event will be an open house, and that reminders will be sent out to
individuals involved.
• Kay will be running a reminder in the Happenings, Mr. Moon will contact
her about this.
• The possibility of getting these ran in the chamber table tents was talked
about.
• Options for locations included the Arts Center, and the Event Center
• The Commission decided that punch and cookies would be a good idea
for snacks, but that this could be looked into later
• Brochures
• How many do we have?
• Need these realistically by April or May
• Depending on how many brochures are out there, the
Commission may need to order more.
c) Cemetery Project
• Ms. Hollatz talked to Mr. Olson about the baby sculpture
• An installation date for next spring is the goal
• The Commission feels it should be sponsored by private
individuals
• Mr. Moon is going to look into how this should proceed and is
going to follow up with Ms. Hollatz
5. Other Discussion
None
6. ADJOURNMENT
There being no further business the meeting adjourned at 4:25 p.m.
f RA
Hutchinson Housing &
Redevelopment Authority
Regular Board Meeting Tuesday, March 18, 2014, 7:00 AM
Minutes
CALL TO ORDER: Chairman LaVonne Hansen called the meeting to order. Members Present: Gary
Forcier, LouAnn Holmquist, Steve Jensen and Teel Kraft, Staff Present: Jean Ward and Judy
Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON FEBRUARY 18, 2014
Gary Forcier moved to approve the Minutes of the regular board meeting as written. Joel Kraft
seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
a. Joel Kraft moved to approve the City Center General Fund payments of $21,872.22 (stated in the
operating account register) for checks 8411 to 8419, and the City Center February 28, 2014
financial reports. LouAnn Holmquist seconded and the motion carried unanimously.
b. Joel Kraft moved to approve the Park Towers operating account payments of $36,705.93 for checks
12725 to 12758 and security account payments of $879.18 for checks 1505 to 1506 and the January
2014 Financial Statements. LouAnn Holmquist seconded and the motion carried unanimously.
4. PARK TOWERS UPDNFE
a. .lean reviewed the Occupancy Summary Report as of March 1, 2414: 97% occupancy.
b. Jean reviewed the Early Detection — Beat the Bug Incentive. Other preventive measures include
spraying the vacant apartment; treating baseboards and having B & C seal the gaps by the heat
pipes going between apartments.
c. Jean expects HiU`D to announce Capital Fund amounts soon. Potential items for the funds include:
unit pr-ogramniable thermoslals, water shut off valves, balancing valves and faucets; air
conditioning units for the corridors; update security cameras; zone valves; new air handlers; update
computcrs and get an iPad for unit inspections.
5. SCHOOL CONSTRUCTION PROGRAM - 907 LEWIS AVE
a. Budget Report: On track but waiting to see what the market values will be at closer to completion.
b. LouAnn Holmquist moved to send out the RFP for Realtor Services to List 907 Lewis Avenue.
Joel Kraft seconded and the motion carried unanimously.
6. SCDP PROGRAM
a. Joel Kraft moved to approve Resolution 2014 -2 to change the Procedural Guidelines for the
Revolving New Construction Single Family Equity Gap Assistance Program. Gary Forcier
seconded and the motion carried unanimously.
b. Joel Kraft moved to approve SCDP Rehab Loans 8684 -9 Setter and 8684 -10 Paolillo contingent to
Loan Review Committee's approval- LouAnn Holmquist Seconded and the motion carried
unanimously.
7. Downtown Rental Rehab
a. List of responses to interest letter - deadline March 21", The EDA may want to work together and
submit a combination application to DEED by including some downtown redevelopment and/or to
convert some units from commercial into rental housing.
March 18, 2014 Minutes Page 1 of 2
8. Imagine futchinson
Jean reviewed with the Board the proposed housing from Imagine Hutchinson plan. The Board agreed
to have Jean contact the owner of one of the parcels identified in the plan to let them know if they ever
want to sell that the Hutchinson HRA might be interested in purchasing the property.
9. Steve Jenson moved to execute the Initiative Acceptance Letter - Community Fix -Up Fund for Targeted
Home Improvement Pilot and Fund Availability, Disbursement and Loan /Grant Agreement for:
a. Current CRV initiative for Energy ImprovementslSCDP match ends July 1, 2014
b. New Program --- Incomes up to $96,500 and discounted interest rates from 5.75% to 4% for three
targets —
1. Current SCDP neighborhood- revitalize neighborhood to include incomes above 80% AMI
2. Nuisance ordinance cited houses
3. New roofs plus sealing the attic and adding insulation
Crary Forcier seconded and the motion carried unanimously.
oplll:L► flI
Gary Forcier moved to adjourn and Steve Jensen seconded. There being no other business, Chairman
LaVonne Hansen declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
Glary Forcier, Secretary /Treasurer
March 18, 2014 Miziates Page 2 oft
Resource Allocation
Committee
April 1, 2014
3:30 PM
Hutchinson City Center
Attendees: Steve Cook, Gary Forcier, Jeremy Carter, Andy Reid, Kent Exner (Committee Members)
Dolf Moon, John Olson, Lee Miller (Contributing Participants)
Meeting Minutes
1. 2014 Infrastructure Improvement Program —review project costs /funding worksheet
- Kent E. provided a review of the recently updated 2014 Infrastructure Improvement Program project costs /funding worksheet. At this
point, total project costs that have been established for the Jefferson Street and Lynn Road projects seem to be very favorable especially
from a bonding target standpoint. Thus, City staff will begin the process to potentially deliver a 2014 Pavement Management Program
project this summer. Also, City staff will begin to administer the project process relative to the South Grade Road trail/parking lot project
in the near future. RAC members also discussed the potential of exceeding the $100,000 project contribution from the Stormwater Utility
Fund and the possibility of utilizing excess Local Government Aid funds to support infrastructure improvements.
2. Municipal State Aid (MSA) Street System — review proposed revisions to existing system
- Kent E. reviewed the possibility of revising the City's Municipal State Aid (MSA) street system designations. This effort has been
deemed necessary and potentially very beneficial as the updated methodology to determine each respective city's annual MSA allocation
is implemented during their upcoming 2015 determinations. Please note that the new MSA program will be more traffic- based, so
replacing existing low- traffic routes with more well - traveled corridors is the City's primary objective. RAC members agreed with the
presented approach and recommended that it be forwarded to the City Council for their review /consideration.
3. TH 15/Main St Reconstruction Study — review draft study document
- Kent E. briefly reviewed the recently received draft of the TH 15/Main Street Reconstruction Feasibility Study. The RAC's discussion
focused on the potential coordination of water and sanitary sewer service installations /upgrades to adjacent properties. RAC members
agreed that surveying impacted property owners to determine specific utility service needs would be in the City's best interest. The
possibility of installing service stubs to properties and deferring the cost of them until hook -up was briefly discussed. At this point, City
staff will be working with the consultant to complete the final draft of this document and looks forward to meeting with MnDOT staff to
administer a final review.
4. 2014/15 Proposed Airport Improvements — review memo
- John O. reviewed a memorandum describing a potential 2015 project to address pavement surface improvements at the Airport. RAC
members agreed that entering into an Engineering Services Agreement (per the City Council's approval) in the near future and possibly
starting the project final design efforts as early as August of 2014 would be acceptable.
5. Infrastructure Maintenance Funds — review 2014 projects to be addressed with HUC annual funding
- John O. briefly reviewed the potential infrastructure improvements that could be addressed with the infrastructure maintenance funding
that has been allocated by HUC. RAC members agreed that this information should be reviewed further at a future City Council meeting.
6. Stormwater Management Plan — review proposals to administer a City -wide stormwater plan
- Kent E. briefly reviewed the possibility of administering the preparation of a new City -wide Stormwater Management Plan during 2014
and explained why this effort would be beneficial to City staff, policymakers, citizens and developers at this time. The two proposals that
were recently solicited by City staff were reviewed, and RAC members agreed that finalizing an agreement with WSB & Associates Inc.
to address this effort would be acceptable.
7. Historical Street Name Signs — review status of potential Historic Hutchinson grant application
- RAC members briefly reviewed the potential of applying for a Legacy Funds historical grant to offset the costs of materials (and
installations ?) associated with the potential implementation of historic street name signs within the downtown area. The RAC agreed that
pursuing both small and mid -size grant amounts per application guidelines would be acceptable.
8. Other Discussion