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cp02-25-2014Workshop —Tree Diversification Policy — 4: 30 p. m. AGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 25, 2014 CALL TO ORDER — 5:30 P.M. 2. INVOCATION — Bethlehem United Methodist 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF FEBRUARY 11, 2014 Action — Motion to approve as presented 5 min. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES - NONE (b) PLANNING COMMISSION ITEMS 1. CONSIDERATION FOR APPROVAL OF LOT SPLIT AND SITE PLAN FOR ADVANCED AUTO PARTS LOCATED AT 1450 MONTREAL STREET SE WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NOS. 14241 AND 14242) (c) CONSIDERATION FOR APPROVAL OF RENEWING FOOD VENDOR LICENSE FOR PETER NEUBAUER (d) CONSIDERATION FOR APPROVAL OF SETTING BOARD OF APPEAL AND EQUALIZATION HEARING FOR APRIL 16, 2014, AT 5:30 P.M. (e) CONSIDERATION FOR APPROVAL OF TRAIL EASEMENT FOR ADVANCED AUTO PARTSPROPERTY (fl CONSIDERATION FOR APPROVAL OF ISSUING A TEMPORARY CONSUMPTION AND DISPLAY PERMIT TO THE HUTCHINSON CENTER FOR THE ARTS ON MARCH 2, 2014 (g) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSES - 3M CLUB ON MARCH 28, 2014, AT 3M CLUB BUILDING - HUTCHINSON ROTARY FOUNDATION ON APRIL 11, 2014, AT CROW RIVER GOLF CLUB (h) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A CITY COUNCIL AGENDA FEBR UARY 25, 2014 (i) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B Action — Motion to approve consent agenda 8. PUBLIC HEARINGS — 6:00 P.M. 5 min. (a) ORDINANCE NO. 14 -0722 - AN ORDINANCE AMENDING CITY CODE CHAPTER 53, SECTION 53.070 INDUSTRIAL WASTEWATER: PRETREATMENT Action — Motion to reject — Motion to approve 9. COMMUNICATIONS RE VESTS AND PETITIONS (Purpose: to provide Council with information necessary to craft wise policy. lways looking toward the future, not monitoring past) 5 min. (a) 2013 RESIDENTIAL LEAF VACUUM ANNUAL REPORT No action. 10. UNFINISHED BUSINESS 11. NEW BUSINESS 15 min. (a) DISCUSSION OF TREE DISEASE /INFESTATION MITIGATION POLICY Action — 15 min. (b) DISCUSSION OF 2ND AVENUE SE BRIDGE FEASIBILITY STUDY Action — 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items) (a) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM FEBRUARY 4, 2014 (b) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR JANUARY 2014 (c) PLANNING COMMISSION MINUTES FROM JANUARY 21, 2014 (d) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM JANUARY 21, 2014 (e) PUBLIC ARTS COMMISSION MINUTES FROM JANUARY 9, 2014 (f) PUBLIC LIBRARY BOARD MINUTES FROM FEBRUARY 3, 2014 (g) CITY OF HUTCHINSON FINANCIAL AND INVESTMENT REPORT FOR JANUARY 2014 13. MISCELLANEOUS 14. ADJOURN 2 MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 11, 2014 1. CALL TO OrDE� — 5:30 P.M. Mayor Steve �`ookk called the meeting to order. Members present were Mary Christensen, Bill Arndt, Gary Forcier and Chad Czmowski. Others present were Jeremy Carter, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. 2. INVOCATION — Pastor Paul Baker, Bethlehem United Methodist, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF JANUARY 28, 2014 Motion by Christensen, second by Forcier, to approve the minutes as presented. Motion carried unanimously. 7. CQNSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 14240 — A RESOLUTION IN SUPPORT OF MCLEOD COUNTY SINGLE SORT RECYCLING PROGRAM 2. ORDINANCE NO. 14 -720 - AN ORDINANCE AMENDING SECTION 2.04 OF HUTCHINSON CITY CHARTER — FORM OF GOVERNMENT — ELECTIVE OFFICERS (SECOND READING AND ADOPTION) (b) SUMMARY OF CLOSED MEETING PROCEEDINGS FOR THE CITY ADMINISTRATOR PERFORMANCE APPRAISAL SESSION HELD ON JANUARY 28, 2014 (c) APPOINTMENT OF BECKY FELLING AS CITY REPRESENTATIVE TO HUTCHINSON HEALTH BOARD TO DECEMBER 2015 (FILLING UNEXPIRED TERM OF ERIC YOST) (d) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A (e) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B Item 7(e) was pulled for separate action. Motion by Czmowski, second by Arndt, to approve consent agenda with the exception of Item 7(e). Motion carried unanimously. Motion by Czmowski, second by Arndt, with Forcier abstaining, to approve Item 7(e). Motion carried unanimously. CITY COUNCIL MINUTES FEBRUARY11, 2014 8. PUBLIC HEARINGS — 6:00 P.M. (a) ORDINANCE NO. 14 -721 - AN ORDINANCE ALLOWING THE HARBORING OF CHICKENS WITHIN CITY LIMITS (FIRST READING, SET SECOND READING AND ADOPTION FOR FEBRUARY 25, 2014) Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that at the last Council meeting, several suggestions were brought forth to the draft ordinance pertaining to harboring chickens. These suggested changes have been incorporated into the latest draft of the ordinance and include such things as no fencing requirements due to the coops being enclosed, changing maximum number of chickens from four to six, not allowing crowing birds versus roosters, changing the size of the coop and run area, decreasing setback to 10 feet, removing language pertaining to impounding, not requiring a public hearing before a license is granted and adding a section on fostering chickens. Mayor Cook mentioned that he reviewed other ordinances and spoke to other cities regarding their chicken ordinances. Mayor Cook learned from other cities that their restrictions included the following: coop /run being at least 35 feet from adjoining residential structures, four birds max was the average, no roosters or crowing birds, no chickens over four weeks old in the house or garage, no butchering, no breeding, no cockfighting, no commercial use /purpose — on or off premises, owners of chickens has to live on the property, food stored outside needs to be contained in a covered metal animal proof container, maximum coop size 10 sq ft, maximum run size 20 sq ft per bird, minimum coop size 2 sq ft and run 10 sq ft per bird, maximum height of coop or run six feet above ground, minimum height of coop and run is four feet, coop needs to be 12 " -24 ", coop should have window that can open for ventilation, detailed site plan drawn to scale, located in well drained area, birds kept in enclosed coop or enclosed run at all times, birds kept in coop from sunset to sunrise, bi- annual license, requires sign off by neighbors each time or alternative could be one year for first renewal and then two years thereafter, license approved by administrator /staff if meets requirements. Other items the mayor learned from other cities of things to consider were: should screening be required, composting of feces and discarded feed, dead animals disposal, four chickens equals one dog on relation to animal limit, limit on number of permits, rescue bird provision ok, but limits to 8 birds and only on large lot size, neighbor consent forms, license applications /with requirements listed, points of interest /warnings. Mayor Cook mentioned that the cities he spoke with had minimal issues with chicken harboring. John Dietel, 185 Arch Street, presented before the Council. Mr. Dietel commented that he was comfortable with the suggested changes from the last meeting, however he does not feel that more regulations need to be added from the proposed list. Mr. Dietel did comment that he is opposed to the neighbors' consent requirement when it is not necessary to get neighbors' consent for owning a dog. If roosters are not allowed, there is no need to have language restricting cock fighting or breeding. Mr. Dietel also noted he is in favor of a mobile coop so that chickens have a fresh place each day. Mr. Dietel also commented that he feels a 10 foot setback is more than ample. Council Member Czmowski noted he was in favor of a maximum number of six chickens as opposed to four. Council Member Christensen noted that she has heard many comments of residents opposed to allowing chickens within city limits. Council Member Arndt noted that he has received feedback of residents opposed to allowing chickens as well. Council Member Czmowski noted that he has received various feedback both for and against. Council Member Czmowski noted that he feels the neighbors' consent is an important piece of the ordinance. Council Member Forcier explained that provisions need to be put in place that chicken owners will follow. Jan Brown, 445 Hassan Street, presented before the council. Ms. Brown expressed that she is opposed to allowing chickens in city limits. Ms. Brown asked questions about the neighbors' consent and clarified the term adjoining neighbors. Ms. Brown also raised concerns with the health of the animals. Ms. Brown felt that allowing chickens would lead to allowing other farm animals in city limits. Ms. Brown also clarified that foster residents would need neighbors' approval as well. Ms. Brown asked if a neighbor had approved chickens and then wanted to rescind that approval. Mayor Cook noted that would be part of the application/renewal process. Ms. Brown expressed that allowing chickens on top of all other types of nuisances is problematic. CITY COUNCIL MINUTES FEBRUARY11, 2014 Council Member Christensen expressed that if chickens are allowed, very strict regulations must be put in place such as no roosters or crowing birds should be included in the ordinance. Coop height minimums and maximums need to be put in place. Coop setbacks need to be set. Motion by Arndt, second by Forcier, to close public hearing. Motion carried unanimously. Motion by Arndt, second by Christensen, to reject chicken ordinance. Roll call vote: Christensen — aye; Arndt — aye; Forcier — nay; Czmowski — nay; Cook — aye. Motion carried 3 to 2. 9. COMMUNICATIONS RE VESTS AND PETITIONS (Purpose: to provide Council with information necessary to craft wise policy. lways looking toward the future, not monitoring past) (a) DISCUSSION ON USING FUTURE ADDITIONAL LOCAL GOVERNMENT AID APPROPRIATIONS IN THE GENERAL FUND Mayor Cook mentioned that now would be a good time to discuss how to utilize additional LGA funds that are not earmarked for facilities capital expenditures. Mayor Cook suggested using some of this money to help reduce the levy in 2015 since there will most likely be a 5% debt levy increase. By using some additional LGA funds, the levy could be kept flat for 2015. Another use suggested was creating a fund for miscellaneous construction repairs such as sidewalk repairs, street lighting, etc. Jeremy Carter, City Administrator, noted that he would like direction from the Council on how the additional LGA funds can be utilized for in the general fund. Mayor Cook expressed that using funds for capital projects is a great way to use the funds, however any additional LGA funds should be utilized to reduce tax levies. Council Member Christensen would like the funds used to reduce the tax levy. Council Member Czmowski expressed the same. It was clarified that not all of the funds would be used, but a portion of the funds. Council Member Arndt asked about a funding source for automatic meter reading. Mr. Carter noted that this could be funded from enterprise funds or capital funds. General budget dollars are not ideal for this type of project. However, Mayor Cook mentioned that the additional 2014 LGA dollars have not been earmarked, so potentially they could be put towards this project. Council Member Forcier noted that he would like the funds utilized to lessen the tax burden. 10. UNFINISHED BUSINESS 11. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF ESTABLISHMENT OF PART -TIME RECREATION FACILITY MAINTENANCE TECHNICIAN POSITION AND ELIMINATION OF ARENA/REC CENTER MAINTENANCE SPECIALIST POSITION Jeremy Carter, City Administrator, presented before the Council. Mr. Carter explained that due to the early retirement incentive program, a position remains vacant. Based on a review of the department, staff is recommending a restructuring within the department. The restructure would consist of reclassifying the position to a Grade 2 position and reducing the number of hours to 32 per week. Other positions within the department will resume some duties of the position that has been vacated and the new position will focus mainly on custodial duties and operation duties at the arena and recreation center. The position will fluctuate between indoor and outdoor duties based on the season and the needs of the department. Motion by Czmowski, second by Forcier, to approve establishment of part-time Recreation Facility Maintenance Technician position. Motion carried unanimously. CITY COUNCIL MINUTES FEBRUARY11, 2014 Motion by Czmowski, second by Forcier to eliminate the Arena/Rec Center Maintenance Specialist position. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT TO PRE- DESIGN /DESIGN A NEW REFRIGERATION SYSTEM FOR THE CIVIC ARENAS John Paulson, Environmental Specialist, presented before the Council. Mr. Paulson explained that the Facilities Committee has been working with Parks /Recreation staff on the needs of the civic arena facilities. This project has moved up on the priority list due to demands of the use of the facility and equipment needs. The variety of specialized projects within the arenas required that a technical assessment be completed by an outside entity with the appropriate qualifications. Stevens Engineers, Inc. was selected in late 2012 to complete a site assessment and provide project estimates and different options for replacing outdated facility components and failing equipment. Stevens Engineering completed a report and the recommendations and project phasing has been incorporated into the Facilities Plan over the next four years. In 2013, major ice system mechanical failures and system problems occurred and were expensive and significant to the risk of losing sheets of ice. Because of these issues, the Facilities Committee determined that system replacements should occur sooner than later. The agreement before the Council is to create plans and specifications for the first phase of civic arena improvements. The project includes replacement of the R -22 refrigeration system, which will no longer be produced by 2020, with an ammonia system. Other items included in the first project phase design include refrigeration room improvements, ventilation, plumbing, electrical, mold remediation and waste heat recovery enhancements. The not to exceed amount is $115,960. Mayor Cook expressed that he would like a better chance to review the study since it was sent out today and has a lot of information included in it. Mayor Cook noted that with projects of this size, perhaps a workshop should be held. Mayor Cook suggested that, if this project is approved this evening, that a workshop be held prior to the next meeting. Mr. Carter suggested holding a workshop after the predesign work is done so the Council can review it. The timeline would be reviewed and revised as needed as the project moves along. It will be beneficial for the plans and specifications phase 1 design work to be completed. Mayor Cook would like the workshop to review options to plans. Mr. Carter noted that there most likely will be items that will be able to be done in -house to save costs. Motion by Czmowski, second by Forcier, to approve professional services agreement with Stevens for a new refrigeration system at the civic arenas. Motion carried unanimously. (c) CONSIDERATION FOR APPROVAL OF ENDS STATEMENTS Jeremy Carter, City Administrator, presented before the Council. Mr. Carter explained that the Council held a workshop on January 14, 2014, to review the Ends Statements that were last revised in July 2012. These ends statements include the main goals of the six core areas including public safety, health and recreation, transportation and mobility, economic development, environment and good government. In addition, long term goals are established as part of the ends statements along with a list of completed ends. The revised document before the Council this evening includes long term Ends that were revised or completed. Mayor Cook mentioned that EconoFoods needed to be added to the list of on -going long term ends.. Another workshop will need to be set to finish reviewing the long term ends. CITY COUNCIL MINUTES FEBRUARY11, 2014 Motion by Czmowski, second by Christensen, to approve revised Ends Statements. Motion carried unanimously. (d) CONSIDERATION FOR APPROVAL OF SETTING COUNCIL WORKSHOP TO DISCUSS CODE OF ETHICS POLICY Mayor Cook noted that establishing a code of ethics policy has been on the Council's ends statements since 2010. Mayor Cook noted this is not being reviewed because of any current problems, but rather more as a reminder to staff and board members to be cognizant of and how to best protect themselves. Motion by Christensen, second by Arndt, to approve setting Council workshop for March 25, 2014, at 4:00 p.m. to discuss code of ethics policy. Motion carried unanimously. 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items) (a) HUTCHINSON EDA BOARD MINUTES FROM NOVEMBER 27, 2013 AND DECEMBER 19, 2013 (b) HUTCHINSON UTILITIES COMMISSION BOARD MINUTES FROM JANUARY 2, 2014 (c) HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM DECEMBER 23, 2013 (d) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM NOVEMBER 4, 2013 (e) CITY OF HUTCHINSON FINANCIAL REPORT AND INVESTMENT REPORT FOR DECEMBER 2013 13. MISCELLANEOUS Bill Arndt — Council Member Arndt mentioned that McLeod For Tomorrow held a well- attended Winter Fest event. Gary Forcier — Council Member Forcier stated that he has noticed around town that fire hydrants are buried. Council Member Forcier asked residents to "adopt a fire hydrant" and clean them out from the snow. Council Member Arndt also asked that mailboxes be kept clear of snow as well. Jeremy Carter — Mr. Carter mentioned that a legislative platform meeting is being held this week with other municipal entities to establish a list of items to discuss with legislators. Council Member Arndt and Mayor Cook will be attending the meeting. Mr. Carter also mentioned that a workshop should be set for the Council to review the tree diversification policy. Motion by Arndt, second by Cook, to set Council workshop for February 25, 2014, at 4:30 p.m. to review tree diversification policy. Motion carried unanimously. Mr. Carter also noted that the Council will need to finish reviewing the Ends Statements document. He asked the Council to keep in mind a workshop dates within the next couple of months. Kent Exner — Mr. Exner explained that he received communication from MnDOT that the number of applications for the Transportation Alternatives grant is on the low side. Therefore, more funding will be available to those who have submitted applications. These funds are earmarked to be available in 2017 and 2018. Mr. Exner is proposing to add a Roberts Road trail system from 5 CITY COUNCIL MINUTES FEBRUARY11, 2014 Roberts /School to the Roberts Park entrance. This additional piece is estimated at $100,000. This would be delivered as one project, most likely in 2018. Mr. Exner is presenting this Friday on the project to MnDOT. He requested that the Council act on this item granting authorization to apply for additional funding. The City would be responsible for 20% match of the grant application. Motion by Forcier, second by Cook, to include Roberts Road trailway in the Transportation Alternatives grant application. Motion carried unanimously. Mayor Cook — Mayor Cook mentioned that he sits on a regional telecommunications board. A federal engineering group reviewed the ARMER radio system and is now looking at the next generation of 911. The Board approved a report for 911 upgrades over the next 15 years. The Board is recognizing additional costs to local and state agencies, and this topic should be discussed with state legislators. 14. ADJOURN Motion by Arndt, second by Christensen, to adjourn at 7:20 p.m. Motion carried unanimously. N HUTCHINSON CITY COUNCIL oka� Request for Board Action 79 4w,,7 Agenda Item: Planning Commission Items - Lot Split and Site Plan Approval - Advanced Auto Department: Planning LICENSE SECTION Meeting Date: 2/25/2014 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: Site Plan and Lot Split Menard Inc. is requesting a Lot Split to split the South 153.71 ft from Lot 1, Block 2, Menard Addition (1450 Montreal St SE). AAP Hutchinson is requesting a Site Plan for an Advanced Auto Parts store to be located at 1450 Montreal St SE. Lot Split: The applicant is requesting to split the South 153.71 ft from Lot 1, Block 2, Menard Addition (1450 Montreal St SE). The lot area is 1.075 acres. The remaining lot will be approximately 2.8 acres in size. A 6 foot utility and drainage easement must be added along both sides of the new property line that is created by the lot split. In addition, at the time of site plan review for the remaining parcel, all setbacks and other applicable zoning requirements must be met. Please see the attached Council Memo and Staff Report for more detailed information. BOARD ACTION REQUESTED: Approval of lot split and site plan. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: MEMORANDUM DATE: February 18, 2014, for the February 25, 2014, City Council Meeting TO: Hutchinson City Council FROM: Dan Jochum, Planning Director SUBJECT: CONSIDERATION OF A LOT SPLIT SUBMITTED BY MENARD, INC TO SPLIT THE SOUTH 153.71 FT FROM LOT 1, BLOCK 2, MENARD ADDITION (1450 MONTREAL ST SE) AND CONSIDERATION OF A SITE PLAN REVIEW REQUESTED BY AAP HUTCHINSON LLC FOR AN ADVANCED AUTO PARTS STORE AT 1450 MONTREAL ST SE Background: Menard Inc. is requesting a Lot Split to split the South 153.71 ft from Lot 1, Block 2, Menard Addition (1450 Montreal St SE). AAP Hutchinson is requesting a Site Plan for an Advanced Auto Parts store to be located at 1450 Montreal St SE. Planning Commission Meeting: The Planning Commission considered the request at their February 18, 2014 meeting. Mr Jochum explained the request is to split the lot and approve the proposed site plan. Mr. Jochum explained the lot split is a very straightforward request and conforms to applicable regulations. In addition, he provided an overview of the site plan indicating the Parking Generation Manual standards would be used for this use and the site has good circulation and access. Staff recommended approval of the requests subject to the listed conditions. The applicants were in attendance and did not speak at the meeting Nobody from the public attended the meeting. Recommendation: The Planning Commission unanimously recommended approval of the Lot Split and the Site Plan approval. DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Casey Stotts, Dan Hatten, Dave Hunstad, Brian Mehr, Dolf Moon, Jean Ward, Jeremy Carter, John Olson, John Paulson, John Webster, Judy Flemming, Kent Exner, Lee Miller, Lenny Rutledge, Marc Sebora, Mike Babe, Steve Landcaster Dan Jochum and Andrea Schwartz (Persons in attendance at Planning Staff Meeting (in bold) Date: February 14, 2014, for February 18, 2014, Planning Commission Meeting Application: Consideration of a Lot Split, a Site Plan and Ordinance Amendment Applicant: AAP Hutchinson LLC, Menard Inc Site Plan and Lot Split Menard Inc. is requesting a Lot Split to split the South 153.71 ft from Lot 1, Block 2, Menard Addition (1450 Montreal St SE). AAP Hutchinson is requesting a Site Plan for an Advanced Auto Parts store to be located at 1450 Montreal St SE. 1340 E a33 .. j�. 13160 f F rim 137C 1380 E c r 0 50 1500 It = ti! LO r Y d 7 - H li 140 i� i EDMONTON AVE SE 1510 r 52 Lot Split — Site Plan — Ordinance Amendment 1450 Montreal St SE Planning Commission — 02/18/14 Page 2 Existing Zoning: Property Location: Lot Size: Existing Land Use Adjacent Land Use And Zoning: Comprehensive Land Use Plan: Zoning History Applicable Regulations: Building: Site Plan: GENERAL INFORMATION C -4 (Fringe Commercial) Lot 1, Block 2, Menard Addition 3.84 acres Vacant C -4 (Fringe Commercial) Commercial Property was rezoned from R -1 to C -4 in May 2000. Section 153.03; Section 154.169 The proposed building is 6,895 sq. ft. The City Council deems it is necessary and appropriate to require site plan approval of developments in certain zoning districts to preserve and promote attractive, well - planned, stable urban conditions. The following is an overview of site plan considerations. Setbacks: The proposed building setbacks and requirements for the C -4 (Fringe Commercial) are identified below. The plans would meet the building setbacks as follows: Principal Accessory Parking Lot Are Structure Building or Setbacks Setback Setback Circulation Met? Drive Street Right of 25 feet 20 feet 10 feet Yes Way Interior Lot 20 feet 6 feet 6 feet Yes Line Residential 50 feet 50 feet 10 feet Yes Zoning Boundary Lot Split — Site Plan — Ordinance Amendment 1450 Montreal St SE Planning Commission — 02/18/14 Page 3 Signage: There will be signage on the building, as well as on a pylon sign in front of the store. Parking /Access /Circulation The Zoning Ordinance requires retail businesses to have 5.5 spaces per 1,000 sq. ft. for retail uses. The Advanced Auto Parks building has 6,895 square feet of floor space. The 6,895 square feet would require 38 parking spaces. Staff recommends that the Institute of Transportation Engineers Parking Generation Manual be used for this site. The manual states that at peak times no more than 2.87 spaces per 1,000 square feet of building based on their statistics for this kind of use. Staff recommends rounding up to 3 spaces per 1,000 square feet for this use. Three (3) spaces per 1,000 square feet of building equates to needing 21 parking stalls. Advanced Auto is proposing 28 spaces, which equates to 4 parking spaces per 1,000 square feet. Staff believes this is more than adequate based on the requirements set forth in the ITE manual. Access to the site will be off of Montreal Street. Delivery trucks will utilize the same access points as other vehicles and the loading dock is on the southeast corner of the building. The trucks will back into the loading dock area and it appears the site is designed to accommodate this movement. Overall, site circulation as proposed appears to be adequate. The access road to the front parking lot is 30 feet wide. The vast majority of users will park in front of the store where there are 21 parking spaces and a 24 foot two -way drive aisle. The site plan also has handicap accessible parking that meets code. There is a city trail facility that is on the south lot line adjacent to Edmonton Avenue. This trail is in a drainage and utility easement instead of a trail easement. The developer is working on trail easement language that the City and the developer will need to agree upon. It should be noted that the City's current practice is to put trails within in a trail easement instead of in a drainage and utility easement that aren't meant for trail facilities. Landscaping and Lighting: The Zoning Ordinance requires tree planting at a rate of 1 tree per 800 sq. ft. of landscaped area. The site plan shows approximately 19,869 sq. ft. of landscaped area which equates to needing 25 trees on site. One of the trees at the corner of Montreal Street SE and Edmonton Street SE will need to be removed because it is within the sight corner where it can impact the sight lines of drivers. Soil amendment will be necessary where the trees are located The City Arborists will review the final landscape plans submitted with the building permit and ensure proper soil amendments are completed. Stormwater Management: The stormwater will be routed to the Menards Pond, as this pond was designed to handle the stormwater off of this lot. Lot Split — Site Plan — Ordinance Amendment 1450 Montreal St SE Planning Commission — 02/18/14 Page 4 Lot Split: The applicant is requesting to split the South 153.71 ft from Lot 1, Block 2, Menard Addition (1450 Montreal St SE). The lot area is 1.075 acres. The remaining lot will be approximately 2.8 acres in size. A 6 foot utility and drainage easement must be added along both sides of the new property line that is created by the lot split. In addition, at the time of site plan review for the remaining parcel, all setbacks and other applicable zoning requirements must be met. Recommendation: Staff recommends approval of the request with the following conditions: 1. The proposed building and site improvements shall comply with the standards of the C -4 district and the Zoning Ordinance, as well as all other City regulations. 2. Any reconstruction of existing infrastructure within City of Hutchinson right of way or easement areas shall be the developer's responsibility, including necessary improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. 3. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. If the proposed work impacts roadway traffic flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work isn't fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice /assess the property owner for all associated costs. 4. A trail easement must be developed and agreed upon for the trail on the southern portion of the lot. 5. There must be emergency service access around the building. Fire hydrants must be located no farther than 400 feet from the building. 6. Exterior refuse collection area must be fully screened. 7. A six foot utility and drainage easement must be added along both sides of the new property line and recorded at the McLeod County Recorder's Office within 1 year of the approval of the lot split. 8. The lot split must be recorded at the McLeod County Recorder's Office prior to any building permits being issued for the site. - LEGENn PIPE D .Er IN siuls PER DEVELOPMENT SUMMARY ov eD Ln O Z a 2 Y z � I E KEY NOTF- a�Iasp. EC� aµoG. -R �mRw �xR. DEVELOPMENT NOTF- p/ 3 LOT 1 13 _ — - -m - -_— ------------- I OO OO 6� aRLmDx B 80.0 ea�aRa � Ra�l Vn4 0 5 z .4ahboeAWW*P&r&ff °q 6,895 SF 15.0 10 LOT AREA = 46,804 SF I I Hanle x= \ ry s9n0 Em ROw seNUKU95.0 ILA �I 110 ° o / `xsm= N� 10 Bituminous W = a EDMONTON AVENUE SE - PLANAPPLIG INP- 1111111 —) ITIPUiuPUUnINRl aRx al�NI N aD _MRN.xAiER,xPDg, w V) LU \ LU LU N J Li of e Z knf ra eARAaunl 14800 2810 Aua N, SN 140 ""m Nlnnes 55- 7694]66010 WleDhone N69 4. 8..6lmlle me0m Client AAP Hutchinson LLC 36W AMERICAN BLVD., SUITE 7% BLOOMINGTON, MN 55431 Project ADVANCE AUTO PARTS Location HUTCHINSON, MN TRUNKHIGH AY No.15 & EDMONTON AVENUE SE Certification xe� cneNxmmkpartsceexuumm Bra6C. wllknclxEE;�`� a�o,Neaux Rry:mxo rcPov_z`Ia /mla R-m-h .,asuwmnx"waw+ Summary App. , e99R /P�: Pxxx InrtxlSSUxA ma4am4 Revision History Na.Dete By Submiu l /Revision Sheet Title SITE PLAN ®Sheet No. Revision NORTH 03.01 o scuE Ix FEETEEE Project No. MCS19898 CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14241 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A LOT SPLIT THE 153.71 FT FROM LOT 1, BLOCK 2, MENARD ADDITION (1450 MONTREAL ST SE) FACTS 1. Menard Inc, is the owner of the land located at 1450 Montreal St SE 2. The subject property is legally described as: Lot 1, Block 2, Menard Addition 3. Menard Inc. has applied to the City for a lot split to create a separate lot for an Advanced Auto Parts Store. 4. The Planning Commission met on February 18, 2014, and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a) The proposed building and site improvements shall comply with the standards of the C -4 district and the Zoning Ordinance, as well as all other City regulations. b) Any reconstruction of existing infrastructure within City of Hutchinson right of way or easement areas shall be the developer's responsibility, including necessary improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. C) The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. If the proposed work impacts roadway traffic flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work isn't fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice /assess the property owner for all associated costs. d) A trail easement must be developed and agreed upon for the trail on the southern portion of the lot. e) There must be emergency service access around the building. Fire hydrants must be located no farther than 400 feet from the building. f) Exterior refuse collection area must be fully screened. g) A six foot utility and drainage easement must be added along both sides of the new property line and recorded at the McLeod County Recorder's Office within 1 year of the approval of the lot split. h) The lot split must be recorded at the McLeod County Recorder's Office prior to any building permits being issued for the site. Findings of Fact — Resolution # 14241 Menard Inc., Lot Split Page 2 5. The City Council of the City of Hutchinson reviewed the requested lot split at its meeting on February 25, 2014, and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the lot split, subject to the following findings and conditions: a) The proposed building and site improvements shall comply with the standards of the C -4 district and the Zoning Ordinance, as well as all other City regulations. b) Any reconstruction of existing infrastructure within City of Hutchinson right of way or easement areas shall be the developer's responsibility, including necessary improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. C) The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. If the proposed work impacts roadway traffic flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work isn't fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice /assess the property owner for all associated costs. d) A trail easement must be developed and agreed upon for the trail on the southern portion of the lot. e) There must be emergency service access around the building. Fire hydrants must be located no farther than 400 feet from the building. f) Exterior refuse collection area must be fully screened. g) A six foot utility and drainage easement must be added along both sides of the new property line and recorded at the McLeod County Recorder's Office within 1 year of the approval of the lot split. h) The lot split must be recorded at the McLeod County Recorder's Office prior to any building permits being issued for the site. APPLICABLE LAW 6. The lot split request meets the standards as required in Section 153.05 of the City of Hutchinson Municipal Code, Subdivision Control. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a lot split to Menard Inc. is approved. Adopted by the City Council this 25th day of February, 2014. ATTEST: Jeremy J. Carter Steven W. Cook City Administrator Mayor CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14242 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A SITE PLAN REVIEW APPLICTION REQUESTED BY AAP HUTCHINSON, LLC TO ALLOW CONSTRUCTION OF AN ADVANCED AUTO PARTS STORE LOCATED AT 1450 MONTREAL ST SE FACTS 1. Menard Inc, is the owner of the land located at 1450 Montreal St SE, Hutchinson Minnesota; and, 2. The subject property is legally described as: Lot 1, Block 2, Menard Addition 3. AAP Hutchinson, LLC has applied to the City for a site plan review to allow development of property at 1450 Montreal St. SE, Hutchinson MN. 4. The Planning Commission met on February 18, 2014, and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a) The proposed building and site improvements shall comply with the standards of the C -4 district and the Zoning Ordinance, as well as all other City regulations. b) Any reconstruction of existing infrastructure within City of Hutchinson right of way or easement areas shall be the developer's responsibility, including necessary improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. C) The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. If the proposed work impacts roadway traffic flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work isn't fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice /assess the property owner for all associated costs. d) A trail easement must be developed and agreed upon for the trail on the southern portion of the lot. e) There must be emergency service access around the building. Fire hydrants must be located no farther than 400 feet from the building. f) Exterior refuse collection area must be fully screened. g) A six foot utility and drainage easement must be added along both sides of the new property line and recorded at the McLeod County Recorder's Office within 1 year of the approval of the lot split. h) The lot split must be recorded at the McLeod County Recorder's Office prior to any building permits being issued for the site. Findings of Fact — Resolution # 14242 Advanced Auto Site Plan Approval Page 2 The City Council of the City of Hutchinson reviewed the requested site plan at its meeting on February 25, 2014, and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the site plan, subject to the following findings and conditions: a) The proposed building and site improvements shall comply with the standards of the C -4 district and the Zoning Ordinance, as well as all other City regulations. b) Any reconstruction of existing infrastructure within City of Hutchinson right of way or easement areas shall be the developer's responsibility, including necessary improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. C) The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. If the proposed work impacts roadway traffic flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work isn't fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice /assess the property owner for all associated costs. d) A trail easement must be developed and agreed upon for the trail on the southern portion of the lot. e) There must be emergency service access around the building. Fire hydrants must be located no farther than 400 feet from the building. f) Exterior refuse collection area must be fully screened. g) A six foot utility and drainage easement must be added along both sides of the new property line and recorded at the McLeod County Recorder's Office within 1 year of the approval of the lot split. h) The lot split must be recorded at the McLeod County Recorder's Office prior to any building permits being issued for the site. APPLICABLE LAW 6. Section 154.169 Municipal Code of Ordinances CONCLUSIONS OF THE LAW 7. Site plan is consistent with the comprehensive plan. 8. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. 9. The proposed use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to approve a site plan to allow AAP Hutchinson, LLC to develop the existing site with the construction of an Advanced Auto Parts Retail Store at 1450 Montreal St. S.E., Hutchinson, MN is approved. Adopted by the City Council this 25th day of February, 2014. Findings of Fact — Resolution # 14242 Advanced Auto Site Plan Approval Page 3 ATTEST: Jeremy J. Carter Steven W. Cook City Administrator Mayor HUTCHINSON CITY COUNCIL ci =W-f 0"'N Request for Board Action 79 Agenda Item: Food Vendor License Renewal Department: Administration LICENSE SECTION Meeting Date: 2/25/2013 Application Complete Yes Contact: Jeremy Carter Agenda Item Type: Presenter: Jeremy Carter Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 0 License Contingency No Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: Peter Neubauer has submitted a food vendor renewal application. Mr. Neubauer operates a food cart with the business name of Northstar BBQ. Mr. Neubauer has submitted the appropriate documentation and license renewal fee. BOARD ACTION REQUESTED: Approve issuing a 2014 food vendor license to Peter Neubauer to operate a food cart. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: APPLICATION FOR LICENSE RENEWAL for Food Vendor City of Hutchinson 111 Hassan St SE Hutchinson, MN 55350 (320) 234 -4216 Peter Neubauer 322 Alan Street Hutchinson MN 55350 LICENSE Issued To Peter Neubauer DBA. Northstar BBO Address: 322 Alan Street Hutchinson MN 55350 APPLICANT Name: Peter Neubauer Address: 322 Alan Street Hutchinson MN 55350 Contact/Attn: Telephone: 612- 720 -5390 Fax: Federal Tax ID: State Tax ID' SSN: Exempt: INSURANCE Ci:xr of Descri tp ion Food Vendor License Nbr: 00004275 Applicant: 526 INSTRUCTIONS: Make any corrections, sign and return this application along with the license fee to the City of Hutchinson by 1110112013. Make check payable to: City of Hutchinson License Expires: 12/31/2013 Amoun $125.00 Pursuant to Minnesota Statute, Section 176.182 proof of Workers' Compensation Liability is required. Please include a Certificate of Insurance naming the City of Hutchinson as additional insured with the following information: Insurance Company Name (NOT the insurance agent), Policy Number, Dates of Coverage (Must be exact Term of License). I am not required to have workers' compensation liability coverage because: kif I have no employees (} I am self- insured (include permit to self- insure) ( ) I have no employees who are covered by the workers' compensation law (these include: Spouse, Parents, Children, and certain farm employees) I certify that the information provided is accurate and complete to the best of my knowledge and that a valid workers' compensation policy will be kept in effect at all times as required by law. r. I � ; CITY USE ONLY.• 1 Date Rec'd� —. Check# Signat4re of Applicant Date Amount £ POST MINNESOTA DEPARTMENT of HEALTH CONSPICUOUSLY 625 Robert Street North, P.O. Box 64975 Environmental Health Division St. Paul, Minnesota 55164 -0975 (651) 201 -4505 LICENSE NO. FBL- 25611 -35843 FOR THE OPERATION OF: License Categories: Base Fee - FBL, Food Cart License, Hospitality Fee LICENSE PERIOD: March 1, 2014 THRU December 31, 2014 ISSUED TO: North Star BBQ 322 Alan Street SW Hutchinson, Minnesota 55350 NOT TRANSFERABLE AS TO PERSON OR PLACE Fee Paid: $266.00 320 ESTABLISHMENT NAME. North Star BBQ 322 Alan Street SW Hutchinson, Minnesota 55350 County: Food Cart License Types: Food Cart Decal #: FC -123 pp DATE (MM/ooIYYYY) CERTIFICATE OF LIABILITY INSURANCE I 06(11/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is in ADDITIONAL INSURED, the pollcy(ies) must be endorsed. If SUBROGATION 1S WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In llOU Of Such endorsement(s). PRODUCER MCpONN,TACT TOM LAMBERT WENDORFF INSURANCE 094 320 -587 -3230 320 - 587 -0487 PO BOX 488 E-M . L livOns@hutclital.net w ADD INSURERM) AFFORDING COVERAGE NAIC N HUTCHINSON MN 55350 INSURER A: INSURED INSURER B ; PETE NEUBAUER OBA: NORTH STAR BBQ INSURER C! 322 ALAN STREET INSURER D: INSURER E: - - HUTCHINSON MN 55350 MURERF; COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ADDL'SUSFF— ._...__. _. _ FIX —F— POLICYE%P LIMITS LTR TYPE OF INSURANCE 1'48R W POLICY NUMBER IMMIDWYYYYI IMWDDIYYYYI GENERAL LIABILITY EACH QCGLJjiRgNCE $ 1,000,000 X COMMERCIAL GENERAL UAHiLITY PREMISES S(Me ooccurrancel $ 100,000 CLAIMS -MADE u OCCUR MED EXP (Airy one person) s 5.000 MT VERNON INSURANCE CO. MGL012G40G1 06/19/2013 06/19/2014 PERSONAL& ADV INJURY S 1,000,000 _G�''7EN'L AGGREGATE LIMIT APPLIES PER: X I POLICY JFrTT LOC AUTOMOBILE LIABILITY ANYAUTO ALL OWNED SCHEDULED AUTOS AUTOS NON -OWNED HIREDAUTOS H AUTOS UMBRELLA LIAR HCLAIMS44ADE OCCUR EXCESS LIAB DED l RETENTIONS WORKER$ OMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRILMORIPARTNEHIEXECUTIVE ❑ N I A OFFICERIMEMBER EXCLUDED7 (Mandatory In NH) If es descdce wWar D 541RIPTIGN OF OP17FIATIONS below GENERALAGGREGATE S 2,000,000 PRODUCTS- COMP /OP AGO S _ 2,000,000 _ S - COMBINED SINGLE LIMIT (Es accident) S BODILY INJURY (Per person) $ BOOiLY INJURY (Par accident) S PROPER DAMAGE 1 enll S _..._ S EACH OCCURRENCE AGGREGATE $ S IG STATU• "OTH- I TORY LIMITS. I L-EEL. EACH ACCIDENT _S- `EX, f E.L. DISEASE. EA EMPLOYES E.L. DISEASE - POUCY LIMIT S DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more space Is requiradl THE CITY OF HUTCHINSON IS ALSO LISTED AS ADDITIONAL INSURED. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE CITY OF HUTCHINSON THE EXPIRATION DATE THEREOF, NOTICE WILL BE D WERED IN 111 HASSAN STREET SE ACCORDANCE WITH THE POLICY P OVISIONS. HUTCHINSON MN 55350 AUTHORIZED REPRESENTATIVE ACORD 25 (2010105) ©1988- zi�G C 6 CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD HUTCHINSON CITY COUNCIL ci =W-f 0"'N Request for Board Action 79 Agenda Item: Setting Board of Appeal and Equalization Hearing Department: Administration LICENSE SECTION Meeting Date: 2/25/2014 Application Complete N/A Contact: Jeremy Carter Agenda Item Type: Presenter: Jeremy Carter Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: Every year, the McLeod County Assessor's Office holds a Board of Appeal and Equalization hearing for property owners in the City of Hutchinson to appeal their proposed property values. The Council has been established as the Board of Appeal and Equalization. The County Assessor has provided a notice requesting that the hearing be set for April 16, 2014, at 5:30 p.m. at the City Center. BOARD ACTION REQUESTED: Set Board of Appeal and Equalization hearing for April 16, 2014, at 5:30 p.m. at the City Center. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: OFFICE OF COUNTY ASSESSOR TO THE CLERK OF THE CITY OF HUTCHINSON McLEOD COUNTY, MINNESOTA. NOTICE IS HEREBY GIVEN, That the 16th day of April 2014 at 5:30 o'clock P.M., has been fixed as the date for the meeting of the Board of Appeal in your City for said year. This Meeting should be held in your office as provided by law. Pursuant to the provisions of Minnesota Statutes Section 274.03, you are required to give notice of said meeting by publication and posting, no later than ten days prior to the date of said meeting. Given under my hand this 30th day of January 2014 Sue Schulz, County Assessor McLeod County, Minnesota Filed in my office this day of , 20 Clerk HUTCHINSON CITY COUNCIL ci =W-f 0"'N Request for Board Action 79 Agenda Item: Trail Easement - Advanced Auto Parts - Highway 15 So. and Edmonton Ave. SE Department: Planning LICENSE SECTION Meeting Date: 2/25/2014 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: Please see the attached trail easement for the trail that is located on the lot of the proposed Advanced Auto Parts (AAP) Store. The trail is located on the southern portion of the lot at Highway 15 South and Edmonton Avenue SE. The trail was originally constructed when Edmonton Avenue was constructed several years ago. The trail is on the north side of Edmonton Avenue SE and on the southern portion of the AAP Store lot. The trail currently sits only partially in the right of way (see attached drawing) and also is located within the drainage and utility easement of the AAP Store lot. The City no longer puts trail facilities within drainage and utility easements on private property. The current practice is to either have trails in the right of way or have a trail easement. Drainage and Utility easements are not intended for trails. The developer of Advanced Auto Parts requested that this easement situation be cleaned up. City staff also feels this is a good opportunity to clean this situation up. Creating this proposed trail easement was a condition of approval for both the lot split and site plan for the Advanced Auto Parts project. If there are any questions related to this trail easement please let me know. BOARD ACTION REQUESTED: Approval of trail easement. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: TRAIL EASEMENT THIS TRAIL EASEMENT (this "Easement ") is made is made and effective as of 2014 (the "Effective Date "), by AAP HUTCHINSON LLC, a Minnesota limited liability company ( "Grantor "), and the CITY OF HUTCHINSON, MINNESOTA, a Minnesota municipal corporation ( "Grantee "). Recitals A. Grantor is the fee owner of approximately 1.075 acres of land located in McLeod County, Minnesota, legally described in the attached Exhibit A (the "Property"). B. Grantee constructed a bituminous trail within the Property across the southern boundary of the Property. C. Grantor and Grantee desire to create a trail easement according to the terms and conditions contained in this Easement. NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained and for other good and valuable consideration, including the foregoing recitals which are incorporated herein, the receipt and sufficiency of which are hereby acknowledged, Grantor and Grantee hereby agree as follows: 1. Grant of Easements. For good and valuable consideration, receipt of which is acknowledged by Grantor, Grantor grants and conveys to Grantee a perpetual, non - exclusive easement for Trail Purposes (as defined below) over, under, across and through that part of the Property legally described in the attached Exhibit B -1 and depicted in the attached Exhibit B -2 (the "Easement Area "). 2. Scone of Easement. The scope of the easement granted herein includes that following rights and limitations: (a) Use Limited to Trail Purposes. The Easement Area and the Trail Facilities thereon may be used only for Trail Purposes and the rights reserved by Grantor in subsection 2(c) below. The term "Trail Pumoses" is defined as the use of the Trail Facilities (as defined hereafter) by pedestrians, non - motorized bicycles, city and public safety vehicles, and electric - powered wheelchairs and small electric carts operated by physically handicapped people. Trail Purposes does not include the use of the Trail Facilities by snowmobiles, all- terrain vehicles or motorized vehicles (except for city and public safety vehicles). (b) Riahts Related to Trail Facilities. Grantee, its contractors, agents and employees have the right to operate, maintain, alter, repair and replace the Trail Facilities within the Easement Area. Other than the Trail Facilities, no other improvements may be installed or constructed by Grantee in the Easement Area unless approved in writing by the owner of the Property. The term "Trail Facilities" is limited to a bituminous /concrete trail, lighting and directional signage. Trail Facilities do not include bike racks, benches, landscaping or any other improvement not specifically included in the definition of Trail Facilities, unless approved in writing by the owner of the Property. In addition, in no event is Grantee permitted to install any landscaping in the Easement Area that would interfere with the view or sightlines to or from any building constructed on the Property, including, without limitation, any shrubs, trees or other vegetation, except well- maintained and manicured grass. The grant of this Easement also includes the right of Grantee to cut, trim, or remove from the Easement Area trees, shrubs, or other vegetation that, in Grantee's judgment, materially and unreasonably interfere with this Easement or the Trail Facilities. (c) Grantor Reservation of Rights. Grantor hereby reserves for itself and subsequent owners of the Property, their successors, assigns, customers, invitees, employees, vendors, contractors, tenants, licensees and agents, the right to use the Easement Area for any purpose and in any manner that does not materially and adversely interfere with the rights granted in this Easement, including, but not limited to: (i) the installation and maintenance of a lawn, plants, shrubs, trees, decorative landscaping features and other landscaping improvements, and irrigation systems; (ii) to construct, operate, maintain, repair and replace curbing, drive lanes, parking areas, traffic and directional signs; and (iii) to construct, operate, maintain, repair and replace underground utilities and improvements; all without Grantee's consent. (d) Access to the Easement Area. The grant of this Easement includes the right of Grantee, its contractors, agents and employees, to have reasonable temporary access across the Property, but only within five (5) feet from the edge of the currently existing bituminous /concrete of the Trail Facilities, to the Easement Area for the operation, maintenance, repair and replacement of the Trail Facilities and as needed for Trail Purposes, including, but not limited to, moving equipment, material and supplies, and performing other necessary and incident work. No parking or storage of equipment, materials, supplies or earthwork shall occur within the Property or the Easement Area. 3. Maintenance of Trail Facilities by Grantee. Grantee at its cost, shall operate, maintain, repair and replace the Trail Facilities in good order, condition and repair, and in accordance with reasonable standards of maintenance and government regulations. The asphalt surface shall be maintained in a safe and level condition consistent with the bituminous surface material originally installed. Grantee, at its cost, shall be responsible for all patching, seal coating, snow removal and sweeping of the Trail Facilities in accordance with standard practices. All maintenance work performed by Grantee shall be performed in a reasonable workmanlike 2 manner so as to minimize disruption to the Property. Grantor shall not have any obligation to maintain, repair or replace the Trail Facilities. 4. Safetv and Restoration of Propertv. All construction and maintenance of the Trail Facilities shall be performed in accordance with standard safety practices. Whenever Grantee, or its contractors, agents or employees, engage in the maintenance, repair or replacement of the Trail Facilities, Grantee shall, at its cost, restore the Easement Area, Property and any right -of- way adjacent to the Easement Area damaged by such activity to a condition equal to or better than the condition that existed prior to such maintenance, repair or replacement, including, but not limited to, adding fill and topsoil to finish grade to match existing elevations and to plant grass seed or sod to cover disturbed areas. This restoration requirement includes that Grantee, at its cost, shall repair or replace any improvements and landscaping within the Property damaged as a result of the maintenance of the Trail Facilities by Grantee, its contractors, agents or employees, to a condition at least equal to the condition that existed prior to such damage, or Grantee shall, at the discretion of Grantee, alternatively, pay Grantor for all such damage. 5. Insurance. Commencing on the Effective Date and for so long as this Easement is in effect, Grantee agrees to maintain commercially reasonable commercial general liability insurance with respect to the Trail Facilities and the Easement Area. Upon prior written request, Grantee shall provide Grantor with written evidence of such commercial general liability insurance with respect to the Trail Facilities and the Easement Area. 6. Modification of the Trail Facilities. The Trail Facilities may be modified by Grantee without the approval of the owner of the Property, unless such modification materially affects the Property, in which event the approval of the owner of the Property shall be needed. Approval for modifications shall not be unreasonably withheld, conditioned or delayed and shall be granted if consistent with the existing improvements. Failure to approve or disapprove modifications within thirty (30) days after receipt of written notice of such modifications shall constitute approval of the modification by the party required to approve. Prior to any modification that requires approval of a party, a party shall provide written notice to the other party. The notice shall include a basic description of the purpose of the entry and what work is being performed. 7. Special Assessments and Costs. Grantee shall have no right to levy or charge any assessments or costs against the Property related to the Trail Facilities after the date of this Easement, whether part of the improvement, operation, maintenance or modification of the Trail Facilities. 8. Warrantv of Title. Grantor warrants that it is the owner of the Property and has the right, title and capacity to convey to Grantee the easements herein. 9. Binding Effect. The terms and conditions of this Easement shall run with the land and benefit and burden the Property. The terms and conditions of this Easement shall inure to the benefit and shall be binding upon the owner of the Property and its successors and assigns, irrespective of the manner in which such right, title or interest is acquired. The obligations of Grantor or an owner of the Property under this Easement are terminated upon the sale or other transfer of the Property, except that a transferor shall remain liable for any obligations that arise 3 prior to the date of such transfer that have not been performed. 10. Entire Agreement /Amendment. This Easement sets forth the entire understanding of the parties with respect to the subject matter herein, and may not be amended, changed or terminated except by a written agreement signed by all of the following parties: (a) Grantee; and (b) the owner(s) of that portion of Property over which the amendment or change to this Easement shall be effective, whether Grantor or other owners of the Property. No consent to any amendment, change or termination of this Easement shall ever be required of any other person, entity or occupant other than as set forth in this Section. [Signature pages follow.] M IN WITNESS WHEREOF, Grantor and Grantee have executed this Easement on the date first above written. GRANTOR: AAP HUTCHINSON LLC, a Minnesota limited liability company By: United Properties Investment LLC, a Minnesota limited liability company Its: Managing Member By: Name: Keith A. Ulstad Title: Senior Vice President STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing trail easement was acknowledged before me this day of , 2014, by Keith A. Ulstad, the Senior Vice President of United Properties Investment LLC, a Minnesota limited liability company, the managing member of AAP Hutchinson LLC, a Minnesota limited liability company, on behalf of the company. Notary Public R GRANTEE: CITY OF HUTCHINSON, a Minnesota municipal corporation By: Print: Its: By: Print: Its: STATE OF MINNESOTA ) ss. COUNTY OF ) The foregoing trail easement was acknowledged before me this day of 2014, by , the of the City of Hutchinson, Minnesota, a Minnesota municipal corporation, on behalf of the municipal corporation. Notary Public STATE OF MINNESOTA ) ss. COUNTY OF ) The foregoing trail easement was acknowledged before me this day of 2014, by , the of the City of Hutchinson, Minnesota, a Minnesota municipal corporation, on behalf of the municipal corporation. Notary Public D THIS TRAIL EASEMENT DRAFTED BY: Fafinski Mark & Johnson (GPB) Flagship Corporate Center 775 Prairie Center Drive, Suite 400 Eden Prairie, Minnesota 55344 (952) 995 -9500 Exhibit A to Trail Easement Legal Description of Property The South 153.71 feet of Lot 1, Block 2, MENARD ADDITION, according to the recorded plat thereof, McLeod County, Minnesota. Exhibit B -1 to Trail Easement Legal Description of Easement Area An easement for trail purposes over and across that part of Lot 1, Block 2, MENARD ADDITION, according to the recorded plat thereof, McLeod County, Minnesota as follows: Beginning at the southwest corner of said Lot 1; thence northerly, along the west line of said Lot 1 a distance of 12.50 feet; thence easterly, to a point on the south line of said Lot 1, distant 275.00 feet east of the southwest corner of said Lot 1; thence westerly, along said south line 275.00 feet to the point of beginning. Exhibit B -2 to Trail Easement Depiction of Easement Area EASEMENT EXHIBIT FOR EASEMENT DESCRIPTION AAP HUTCHINSON, LLC An easement }or ball pirpoeea owr and acrose that part of Lot I, Block 2. MENARD ADDITION, according to the recorded plot rMreof, described as }ollora= Beginning at the soul West corner of said Lot I: thence northerly. along the weal line of said Lot I a distance of 12.30 foot: thence eastery, to o palm an the south line of said Lot I, distant 273.00 feel most of the southwest corner of said Lot I: thence westerly, along sold south line 270.00 feet to the point of beginning. 1 MENOZO j °z BLOCK 2 i 1 r I I tw''I°, w«n esuErwro •oortloN � 1 ' o zo oa 60 �sodN 3 ,n lrer I F _ LOT 1 I wwmel1w 0 ro. bearing. 0— on F- .1 Lw 1. Bb 2. MENARD ADDITIONM V7 e n le •eeunaa re Mw a reareng et St)013!'14'E, I Or i4 I Lij n.r •e) e•rriry rna nla servo), vten •r F- s, I { I a.w rl . ar.oano er r+. a na•r .o al. •,' .r•rrl•i•n ne roar I e. • i•e� n•.•••e N TI I Q lo•G S.rv)•r une•r rn• Iwo f In• 9101• e l�pr•. I3 G L)O I w- N - EASEMENT AREA I +•N• to I Flo swove Peet �:3 Ilo o.r•:�ylN 9art/ Els. we. 9 z9 it �, elect s, rENwn aortlaN •. :.I .,,._ _. _R _ _ ^ ,, µ.,14.w � 1• eeew..w rs ,,..1 PELIINEN 1AND SURVEMG, INC seLw..,X yy 1+ P 0 Bos 35 EDMONTON AVENUE SE NmcMn.on, Minnesota 33350 Fact fl2D) MT -,— JOB NO ICDDGB eN EASEMENT DESCRIPTION An easement for trail purposes over and across that part of Lot I, Block 2, MENARD ADDITION, according to the recorded plat thereof, described as follows= Beginning at the southwest corner of said Lot I; thence northerly, along the west line of said Lot I a distance of 12.50 feet; thence easterly, to a point on the south line of sold Lot 1, distant 275.00 feet east of the southwest corner of said Lot 1; thence westerly, along said south line 275.00 feet to the point of beginning. I I z i DLOCK Z North llne of the South I".7a feet of I , Lot 1. Block 2, MENARD A0Dm0N " i I ' I _ LOT i yN 3� • M 0 20 40 80 w scale in feel 1 LtJ m LLJ ApD1T�� W c n II 1 EASEMENT AREA I U) of a a 1719 Square Feat S89e35'14 "E. QJ 110 South line of Lot I. Block 2, MENARD AppITION. se6°58 rr i •E 27,5 + r — ^ — -44— Bituminous Troll — — — — — - �• - - - _ _- _ ". "1$$; 5' 14'w 275.Ob Blwmino us Troll Southwest corner of Lot I. Block 2, -. -• -- -� curb a gurgr lt- " " "" - -' MENARD ADDITION EDMONTON AVENUE SE EASEMENT EXHIBIT FOR AAP HUTCHINSON, LLC N LU M 0 20 40 80 w scale in feel Report was prepared by me or under my direct LtJ superV lslon and thot I om a duly Iloensed LLJ The orientation of the bearings shown on Cr. this exhibit are based on the south line I- of Lot I, Block 2, MENARD ADDITION, U) which Is assumed to have a bearing of S89e35'14 "E. PKMUfEN LAND SURVEYING, INC P 0 Box 35 Hutchinson, Minnesota 55350 Phone 13207 587 -4789 Fax [3207 587 -3752 JOB NO 14006B BK a w I hereby certify that this Survey, Plan or Report was prepared by me or under my direct superV lslon and thot I om a duly Iloensed Z Land Surveyor under the laws of the State of Minnesota. p Je r�t useh Llc. No. 01 PKMUfEN LAND SURVEYING, INC P 0 Box 35 Hutchinson, Minnesota 55350 Phone 13207 587 -4789 Fax [3207 587 -3752 JOB NO 14006B BK HUTCHINSON CITY COUNCIL ci =W-f 0"'N Request for Board Action 79 Agenda Item: Temporary Consumption & Display Permit - Hutchinson Center for the Arts Department: Administration LICENSE SECTION Meeting Date: 2/25/2013 Application Complete Yes Contact: Jeremy Carter Agenda Item Type: Presenter: Jeremy Carter Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: The Hutchinson Center for the Arts has submitted an application for a temporary consumption & display permit for an event they are hosting on March 2, 2014. The temporary permit would allow for patrons to bring in their own liquor while attending the event. According to state law and city ordinance, a nonprofit organization is eligible for a temporary consumption and display permit. Upon Council approval, the application will be forwarded to the State Alcohol and Gambling Enforcement Division for their approval. BOARD ACTION REQUESTED: Approve issuing temporary consumption & display permit to Hutchinson Center for the Arts on March 2, 2014. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: _ Minnesota Department of Public Safety AL Alcohol and Gambling Enforcement Division 444 Cedar Street, Suite 222, St. Paul, MN 55101 651 - 201 -7500 Fax 651 - 297 -5259 TTY 651 - 282 -6555 APPLICATION AND PERMIT FOR A 1 DAY Alcohol &Gambling Enforcement TEMPORARY CONSUMPTION AND DISPLAY PERMIT (City or county may not issue more than 10 permits in any one year) Name of organization Address Name of person making application Date(s) of event EE Organization officer's name X (XY-� Add New Officer Location where permit will be used. If an outdoor area, describe. -14Cq • So ,j-+-V. F'or I ry, Date organized Tax exempt number 11 1, s f zoc��? 11 y37� (o3s City State Zip Code 1 1- IUACA,1 1 (Minnesota 11 j3 3576 Business phone Home phone I I 11-7 IS z. Type of organization Club [:] Charitable ❑ Religious ® Other non - profit City State Zip 'my-, IlMinnesota 11 C t APPROVAL 4PPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING To ALCOHOL AND GAMBLING ENFORCEMENT City /County City Fee Amount 0 , L. Date Paid Signature City Clerk or County Official Date Approves Permit Date Approved Director Alcohol and Gambling Enforcement NOTE: Submit this form to the city or county 30 days prior to event. Forward application signed by city and /or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the permit for the event. Sheet 1 of i HUTCHINSON CITY COUNCIL ci =qf 0"'N Request for Board Action 79 Agenda Item: Short -Term Gambling License - 3M Club and Hutchinson Rotary Foundation Department: Administration LICENSE SECTION Meeting Date: 2/25/2013 Application Complete Yes Contact: Jeremy Carter Agenda Item Type: Presenter: Jeremy Carter Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: The 3M Club and Hutchinson Rotary Foundation have both submitted short -term gambling license applications into administration for review and processing. The applications are for events the organizations are holding on March 28, 2014, and April 11, 2014, respectively. The applicants have completed the appropriate applications in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short -term gambling license to 3M Club on March 28, 2014 and Hutchinson Rotary Foundation on April 11, 2014. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: L� I I I Hassan Street Southeast Hutchinson, MN 55350 (320)587- 515[[Fax:(320)234 -4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered Application Type - /a'a�Ol�i3�.ao rLr;`4F7 Short Term Date(s) F 30.00 Monthl_Day /Year - Monlh/Day/Year C) 0 Organization Information ( =lJ C 3 U L? q- qWO Name hone Number �! s -r -S-t-7 I&V- ,q a M � sS3 So Address where regular meeting are held City State Zip Day and time of meetings? c7l 5 - ° % Ur5a4 q 6F- C,QC' f! tT tw I H Is this organization organized under the laws of the State of Minnesota? Oyes ❑ no How long has the organization been inexistence? `i 11��, How may members in the organization? 15-U) What is the purpose of the organization? C- Mj0Lt)y4DE KEC Wc, -Ti pnI In whose custody will organization records be kept? %tA �c^ t2Tsc�ni C/�i !3 & !e5i 3 q- 10 -2--7 Name Phone Number �lIS i%r jlv,s i Sir es ;�:s�•t; MA/ -S:5- ��Z Address City State Zip Duly Authorized Officer of the Organization Information (34/77 EL-A -'L E F�oc True Name Phone !Number P& tf JaTs . Sic J A-/-TC H ilu -coo /3 7 ,,U S -s7 .t' Residence Address City State Zip Date of Birth: C) 7 Place of Birth; Month1jay/year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes tVno If yes, explain: Cio) of ilutchinson Applicationfor Bingo Gambling Devices License Page 2 of 3 Designated Gambling Manager (Oialifled under Minnesota Statute 029 Tc can,' . , %llt;k-UA�f-- True Name Phone Number l ! x 3�C� 3 -S/ L.t!E /L b r,r /7l IV S:S^-? 81 Residence Address City State zip Date of Birth: �' / 36) / / g Sq Place of Birth: Month/day/year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes 4/no If yes, explain: How long have you been a member of the organization? Game Information Location #1 - ryl L/ 4" C, Name of location where game will be played Phone Number 7'I �A.�ms S. SZ✓ �lv ;� u ;'.>lsnn� /'I)N s 5 Address of location where game will be played City State Zip 3- �3 /L4 3- �g -ILl Date(s) and /or day(s) gambling devices will be R 4 ,through (LA AM Hours of the day gambling devices will be used: From $o4r) PM To �, Maximum number of player: Will prizes be paid in money or merchandise? ❑ money merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ya:::xo If yes, will a charge be made for such refreshments. Elves ❑ no Game Information Location ##2 I YJ -3n e Lots ►RL -716 Name of location where game will be played Phone Number '! /S 4,1714Y P1 N S_5-3ST) Address'of location where game will be played City State zip Date(s) and /or day(s) gambling devices will be used: of 14t through / Q - off) —1 Y Hours of the day gambling devices will be used: From AM AM t" pM' To Maximum number of player: (" ST Will prizes be paid in money or merchandise? ❑ money �I r merchandise ( /`n ea4 r Gi-rfl-'� Will refreshments be served during the time the gambling devices will be used? �es ❑ no If yes, will a charge be made for such refreshments? ❑ yes no Officers of the Orgliniz4tion (if necessary, list additional names on separate sheet) _ �C-LUn, �f %l 1 f✓ k14A QA-) r2- Name Title 1019- EFFEgSDAI S-T .5C C_3 ,{fir, iC4 /A.1SV,J 4"Y7 A) Ss"s Residence Address City State Zip &)P,4,11 Name Title t 1 111 hbe,U 44k: E- clft -1 f v /77/t/ Residence Address City State Zip City of Hutchinson Application for Bingo Gambling Derices License Page 3 of 3 Name Title Residence Address City State Zip Officers or Other Persons Paid for Services Information (if negssrv, list additional names on separate sheet) Name Title Residence Address City State Zip Name Title Residence Address city Stale Zip Name Title Residence Address City Stale 7_ip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager yes ❑ no / Authorized Officer © yes 0 no 1� 13 Initial Initial 1 declare that the information I have provided on this application is truthful, and 1 authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and 1 will familiarize myself with the contents thereof. MAJ L�-cj;ct -�- (C ty Signature b) authorized officer of organization Date Signature of kambling manager of organization Date Internal Use Only City Council ❑ approved ❑ denied Notes: I t 1 Hassan Street Southeast Hutchinson, MN 55350 (320)587- 5151lFax: (320)234 -4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered Application Type 4id Short Term Dates) /�y- �� Fee: $30.00 Month/DaWYear - MonaylYear Organization Information _ - �%v7'cti`1�.Son� h�aT�4� j� /�o(�,JQftT.sonl 3Zo -587- /s-o Name Phone Number Jc> -57`rea7— ��UrcrIIN.So�`I M nl sS35-0 Address where regular meeting are held) City Stale zip Day and time of meetings? / �(�ISC/6f/S - N DOnJ Is this organization organized under the laws of the State of Minnesota? W yes ❑ no How long has the organization been in existence? OD/ How may members in the Aorganization? ff rr What is the purpose of the organization? iSe__ 014 �lS�t Jlc MO &C -tor C�l�4f Gl�tt� In whose custody will organization records be kept? C V C '+i a -w p j r- f O,� S Doh lltovnsej7 -� /�-o Name f Phone Number 13 % .Sou 1 /vl iv1 J`f*`�7~ ��,�ts� /MA) sS 3.-Ca Address City State zip Duly Authorized Officer of the Organization Information stP 7 - 7,;7,S 3 True Name Phone Number �G 7 s�L� aoi A -- w� . UL,��r M Residence Address City State zip Date of Birth: % Place of Birth: Month day /year City 01 State Have you ever been convicted of any crime other than a traffic offense? 0 yes 6 no If yes, explain: City of Hutchinson Application for Bingo Ganbling Devices License Page 2 of 3 Designated Gamblin�Mana Manager §329 _ r Ck � 1 g (Qualified under Minnesota Statute True Name Phone Number so q q Q✓ a, ,n I� v ✓a.-^ -TO Residence Address City State Zip Date of Birth: k ] / 1 \ / -10 Place of Birth: G a `4 ✓ d M V1\ Monthldaylyear �ity State Have you ever been convicted of any crime other than a traffic offense? ❑ yes )4_no If yes, explain: How long have you been a member of the organization? Game Information Location 41 C(100 1� ►•� er C Name of location where game will be played I /._ �o %CC,da S'- Address of location where game will be played s "mss 587 -�3o�a Il Phone Number /7u7�ifl�!SO� M d S,S3,�-o City State zip Date(s) and/or day(s) gambling devices will be used: ��y through AM AM Hours of the day gambling devices will be used: From 7: To /o- oa _rp D Maximum number of player: 315-C, -' Will prizes be paid in money or merchandise? 4oney E merchandise �� Will refreshments be served during the time the gambling devi�ce will be used? Clyes El no If yes, will a charge be made for such refreshments? a ves ❑ no Game Information Location #2 Name of location where game will be played Phone Number Address of location where game will be played City State zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From PM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charp-e be made for such refreshments? ❑ yes ❑ no Officers of the Or anization (if , necessary list "add' dditional na g mes on separate sheet) 71'4 Pre s ,, � e� Name Title _3e-) SC 001 Z aCj /�i j Residence Address City 11 State zip 4a, a, PmS+cleN*-elec,- Name Title o'-L- - Z 007_# -9-,UI L7�I,AJaj /V]pJ .SS3S o Residence Address City Stale Zip City ofHutchinson Application for Bingo Gambling Devices License Page 3,)f3 l� Name Residence Address �I ; Le - Pre S I Title lAb` - rwsd j /V\ b S 3�Sa City State Zip Officers or Other Persons Paid for Services Information (if necessary, list additional names on separate sheet) Name Title Residence Address City State zip Name Title Residence Address City State Zip Name Title Residence Address City State Zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager Vyes ❑ no % 'G7— Authorized Officer A-yes ❑ no 4f1 Initial Initial I declare that the information i have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. _ � CSSiig[ nature of au horized officer of organization Date .Signature ofgambling manager of organization D re Internal Use Only City Council ❑ approved ❑ denied Notes: CITY OF HUTCHINSON Council Check Register Check Dates: 2/12/14 - 2/25/14 2/19/2014 Check Number Check Issue Date Amount Vendor Account Description 179561 2/25/2014 255.00 AARP Other Professional Services 179562 2/25/2014 978.20 ABETECH Equipment Parts 179563 2/25/2014 482.43 ACE HARDWARE Equipment Parts 179564 2/25/2014 95.50 AEM MECHANICAL SERVICES INC Contractual R &M 179565 2/25/2014 575.29 AIR & AG SUPPLY Equipment Parts 179566 2/25/2014 53.44 ALPHA WIRELESS Phone Services 179567 2/25/2014 111.00 AMERICAN BOTTLING CO Cost of Sales - Miscellaneous 179568 2/25/2014 10.00 ANDERSON, HOWARD EDWIN Animal License Refund 179569 2/25/2014 1,006.00 ANIMAL MEDICAL CENTER ON CROW RIVER Other Professional Services 179570 2/25/2014 99.76 ARCTIC GLACIER PREMIUM ICE INC. Cost of Sales - Miscellaneous 179571 2/25/2014 678.90 ARNESON DISTRIBUTING CO Cost of Sales - Beer 179572 2/25/2014 10.00 ARREDONDO, MARTIN Animal License Refund 179573 2/25/2014 566.25 ARTISAN BEER COMPANY Cost of Sales - Beer 179574 2/25/2014 581.95 ASSURANT EMPLOYEE BENEFITS Admin Fees - Dental 179575 2/25/2014 79.42 AUTO VALUE - GLENCOE Shop Supplies 179576 2/25/2014 10.00 AXELSON, PAUL Animal License Refund 179577 2/25/2014 112.50 B & C PLUMBING & HEATING INC Other Professional Services 179578 2/25/2014 10.00 BARNES, ALOIS M Animal License Refund 179579 2/25/2014 10.00 BATEMAN, KRIS Animal License Refund 179580 2/25/2014 265.13 BECKER ARENA PRODUCTS Office Supplies 179581 2/25/2014 1,203.43 BELLBOY CORP Cost of Sales - Miscellaneous 179582 2/25/2014 381.79 BERGER PLUMBING HEATING AC Contractual R &M 179583 2/25/2014 256.20 BERNICK'S Cost of Sales - Miscellaneous 179584 2/25/2014 146.21 BERRY, AARON Travel /Conference Expense 179585 2/25/2014 1,038.00 BLACK HILLS AMMUNITION Operating Supplies 179586 2/25/2014 935.00 BRAUN INTERTEC CORP Other Professional Services 179587 2/25/2014 20.00 BREITKREUTZ, JERILYN Animal License Refund 179588 2/25/2014 20.00 BRODD, JIM Animal License Refund 179589 2/25/2014 3,757.44 BUSHMAN, RAQUEL Concession Supplies 179590 2/25/2014 14.80 BUSHMAN, RYAN Concession Supplies 179591 2/25/2014 114.00 BUSINESSWARE SOLUTIONS Office Supplies 179592 2/25/2014 18,744.55 C & L DISTRIBUTING Cost of Sales - Beer 179593 2/25/2014 837.60 CALIFORNIA CONTRACTORS SUPPLIES Safety Supplies 179594 2/25/2014 256.50 CARTER, RANDY Travel /Conference Expense 179595 2/25/2014 396.22 CENTRAL HYDRAULICS Automotive R &M 179596 2/25/2014 176.70 CENTRAL MCGOWAN Operating Supplies 179597 2/25/2014 81.00 CENTRAL SELF STORAGE Operating Supplies 179598 2/25/2014 10.00 CHARLESWORTH, ANGIE Animal License Refund 179599 2/25/2014 4,192.23 CHEMISOLV CORP Chemicals & Chemical Products 179600 2/25/2014 10.00 CLAGGETT, PHILIP Animal License Refund 179601 2/25/2014 50.00 CMK SERVICES LLC Contracted Snow Removal 179602 2/25/2014 222.30 COLD SPRING GRANITE CO Improv other than Buildings 179603 2/25/2014 10.00 COLEN, KRIS Animal License Refund 179604 2/25/2014 159.10 COMDATA CORPORATION Miscellaneous Expense 179605 2/25/2014 30.00 COMMISSIONER OF TRANSPORTATION Travel /Conference Expense 179606 2/25/2014 386.90 CONTINENTAL RESEARCH CORP Cleaning Supplies 179607 2/25/2014 11.00 CORRA GROUP Other Professional Services 179608 2/25/2014 10.00 COTTON, DAVE Animal License Refund 179609 2/25/2014 7,662.00 CRABTREE COMPANIES INC. Software & Licensing 179610 2/25/2014 10.00 CROSBY, ANITA Animal License Refund 179611 2/25/2014 76.37 CROW RIVER AUTO & TRUCK REPAIR Automotive R &M 179613 2/25/2014 50.00 CROW RIVER ORGANIZATION OF WATER Miscellaneous Expense 179614 2/25/2014 92.00 CROW RIVER PRESS INC Printing & Publishing 179616 2/25/2014 489.20 CROW RIVER WINERY Cost of Sales - Wine 179617 2/25/2014 2,282.73 CURTIS 1000 INC - MN Printing & Publishing 179618 2/25/2014 20.00 DAPPER, HOLLY Animal License Refund 179619 2/25/2014 4,137.95 DAY DISTRIBUTING Cost of Sales - Beer 179620 2/25/2014 10.00 DOBRATZ, DAVID Animal License Refund 179621 2/25/2014 15.00 DOSTAL ELECTRONIC'S CENTER Operating Supplies 179622 2/25/2014 29.95 DRIVERS LICENSE GUIDE CO Dues & Subscriptions 179623 2/25/2014 62.55 DROP -N -GO SHIPPING INC Postage 179624 2/25/2014 456.63 DYNA SYSTEMS Repair & Maintenance Supplies 179625 2/25/2014 1,334.94 E2 ELECTRICAL SERVICES INC Contractual R &M 179626 2/25/2014 53.50 ECOLAB PEST ELIMINATION Contractual R &M 179627 2/25/2014 155.00 ECONOMIST, THE Dues & Subscriptions 179628 2/25/2014 10.00 ELDER, DAVID Animal License Refund 179629 2/25/2014 305.00 ELECTRO WATCHMAN Contractual R &M 179630 2/25/2014 256.48 EXNER, KENT Travel /Conference Expense 179631 2/25/2014 345.00 EXTREME BEVERAGE LLC Cost of Sales - Miscellaneous 179632 2/25/2014 199.55 FARM -RITE EQUIPMENT Shop Supplies 179633 2/25/2014 138.66 FOSTER'S INC. Advertising 179634 2/25/2014 527.90 FRESH COLOR PRESS Travel /Conference Expense 179635 2/25/2014 80.74 G & K SERVICES Operating Supplies 179636 2/25/2014 80.00 GARBERG, MARCIA Swim Pass Refund 179637 2/25/2014 3,200.00 GAVIN WINTERS TWISSTHIEMANN & LONG LTD Other Professional Services 179638 2/25/2014 85.00 GEB ELECTRICAL INC Contractual R &M 179639 2/25/2014 789.15 GEORGE QUAST & VIKING SIGNS Sign & Awning Grant 179640 2/25/2014 10.00 GOLDSCHMIDT, MORGAN Animal License Refund 179641 2/25/2014 275.76 GRAINGER Equipment Parts 179642 2/25/2014 10.00 GROSS III, RALPH L Animal License Refund 179643 2/25/2014 668.96 H &L MESABI Shop Supplies 179644 2/25/2014 1,805.35 HACH COMPANY Equipment Parts 179645 2/25/2014 18.25 HAGER JEWELRY & G & K AWNING & CANVAS Office Supplies 179646 2/25/2014 10.00 HALL, DOUG Animal License Refund 179647 2/25/2014 17.67 HAMILTON, JEFF Utility Refund 179648 2/25/2014 20.00 HAMMER, TRACY MAXINE Animal License Refund 179649 2/25/2014 387.50 HANSEN GRAVEL Contracted Snow Removal 179650 2/25/2014 168.75 HAWK PERFORMANCE SPECIALITIES Equipment Parts 179651 2/25/2014 2,721.00 HENDRICKSON & SONS PLUMBING LLC Repair & Maintenance Supplies 179652 2/25/2014 1,211.88 HEWLETT - PACKARD CO Small Tools & Minor Equipment 179653 2/25/2014 2,567.39 HILLYARD / HUTCHINSON Office Supplies 179654 2/25/2014 226.80 HOLT MOTORS INC Automotive R &M 179655 2/25/2014 520.00 HOLT TOUR AND CHARTER INC. Senior Tour 179656 2/25/2014 10.00 HRUBY, SANDY Animal License Refund 179657 2/25/2014 10.00 HUOT, MAVIS Animal License Refund 179658 2/25/2014 3,059.22 HUTCHINSON CONVENTION & VISITORS BUREAU Lodging Tax Reimb 179659 2/25/2014 4,596.98 HUTCHINSON CO -OP Operating Supplies 179660 2/25/2014 2,000.00 HUTCHINSON JAYCEES Donations to Civic Org. 179661 2/25/2014 1,329.25 HUTCHINSON LEADER Printing & Publishing 179662 2/25/2014 367.96 HUTCHINSON PLUMBING & HEATING CO Contractual R &M 179663 2/25/2014 145,361.73 HUTCHINSON UTILITIES Utilities 179664 2/25/2014 2,468.71 HUTCHINSON WHOLESALE Automotive R &M 179665 2/25/2014 42.50 HUTCHINSON, CITY OF Building Permit 179666 2/25/2014 128.14 HUTCHINSON, CITY OF Utilities 179667 2/25/2014 4,749.34 IFCO SYSTEMS NA INC. Inventory - Process Material 179668 2/25/2014 8.35 INDEPENDENT EMERGENCY SERVICES Equipment Rental 179669 2/25/2014 146.75 INDIANHEAD SPECIALTY CO Office Supplies 179670 2/25/2014 61.11 INDUSTRIAL PNEUMATIC SYSTEMS Equipment Parts 179671 2/25/2014 102.93 INTERSTATE BATTERY SYSTEM MINNEAPOLIS Shop Supplies 179672 2/25/2014 472.74 JACK'S UNIFORMS & EQUIPMENT Uniforms & Personal Equip 179673 2/25/2014 1,035.66 JAY MALONE MOTORS Automotive R &M 179674 2/25/2014 100.00 JLR GARAGE DOOR SERVICE Contractual R &M 179675 2/25/2014 14,396.22 JOHNSON BROTHERS LIQUOR CO. Cost of Sales - Liquor 179676 2/25/2014 10.00 JOHNSON, BRANDI Animal License Refund 179677 2/25/2014 10.00 JOHNSON, DEB Animal License Refund 179678 2/25/2014 10.00 JOHNSON, INEZ Animal License Refund 179679 2/25/2014 10.00 JORGENSEN, PEGGY Animal License Refund 179680 2/25/2014 20.00 JORGENSOEN, SUE Animal License Refund 179681 2/25/2014 95.00 KAESER COMPRESSORS Travel /Conference Expense 179682 2/25/2014 190.00 KALLEMEYN- RANCK, KARI Event Center Refund 179683 2/25/2014 10.00 KIEPER, HELEN Animal License Refund 179684 2/25/2014 20.00 KOCHIE, CHERYL Animal License Refund 179685 2/25/2014 107.36 KOSKI, COLIN Small Tools & Minor Equipment 179686 2/25/2014 536.89 KUCZA, CHAD Travel /Conference Expense 179687 2/25/2014 252.30 L & P SUPPLY CO Automotive R &M 179688 2/25/2014 10.00 LARSON, SHIRLEY Animal License Refund 179689 2/25/2014 6,728.08 LEAGUE OF MN CITIES -INS TRUST Insurance Deductible 179690 2/25/2014 22,267.92 LOCHER BROTHERS INC Cost of Sales - Beer 179691 2/25/2014 1,715.90 LYNDE & MCLEOD INC Cost of Sales - Bulk Product 179692 2/25/2014 10.00 MACKENTHUN, TAYLOR Animal License Refund 179693 2/25/2014 303.38 MANZANITA MICRO LLC Office Supplies 179694 2/25/2014 10.00 MARKOVIC, SHANNON Animal License Refund 179695 2/25/2014 20.00 MARX, SUZANNE Animal License Refund 179696 2/25/2014 200.00 MCLEOD COUNTY COURT ADMINISTRATOR Bail Money 179697 2/25/2014 400.00 MCLEOD COUNTY COURT ADMINISTRATOR Bail Money 179698 2/25/2014 200.00 MCLEOD COUNTY COURT ADMINISTRATOR Bail Money 179699 2/25/2014 276,026.67 MCLEOD COUNTY HIGHWAY DEPT. Improv other than Buildings 179700 2/25/2014 92.00 MCLEOD COUNTY RECORDER Printing & Publishing 179701 2/25/2014 503.25 MCLEOD COUNTY SOLID WASTE MANAGEMENT Office Supplies 179702 2/25/2014 87.10 MCLEOD PUBLISHING INC Advertising 179703 2/25/2014 4,460.27 MEEKER WASHED SAND & GRAVEL Street Maintenance Materials 179704 2/25/2014 10.00 MEIER, GARY Animal License Refund 179705 2/25/2014 50.21 MENARDS CORPORATE Cleaning Supplies 179706 2/25/2014 639.01 MENARDS HUTCHINSON Repair & Maintenance Supplies 179707 2/25/2014 30.00 MESSAGE MEDIA Phone Services 179708 2/25/2014 111.20 MID AMERICA BUSINESS SYSTEMS Software & Licensing 179709 2/25/2014 604.44 MILLER, LEE Travel /Conference Expense 179710 2/25/2014 1,800.00 MINNESOTA POLLUTION CONTROL AGENCY Licenses & Permits 179711 2/25/2014 1,673.90 MINNESOTA VALLEY TESTING LAB Other Professional Services 179712 2/25/2014 10.00 MITCHELL, HAROLD Animal License Refund 179713 2/25/2014 78.84 MORGAN CREEK VINEYARDS Cost of Sales - Wine 179714 2/25/2014 165.00 MRPA Other Professional Services 179715 2/25/2014 20.00 NEUBAUER, MONICA Animal License Refund 179716 2/25/2014 347.11 NORTHERN BUSINESS PRODUCTS Operating Supplies 179717 2/25/2014 480.74 NORTHERN STATES SUPPLY INC Shop Supplies 179718 2/25/2014 10.49 NUSSTRUCK& EQUIPMENT Automotive R &M 179719 2/25/2014 37.00 OFFICE OF MN IT SERVICES Communication Maintenance 179720 2/25/2014 10.00 OLSON, JEFF Animal License Refund 179721 2/25/2014 10.00 ONDRACHEK, SANDRA Animal License Refund 179722 2/25/2014 143.48 O'REILLY AUTO PARTS Automotive R &M 179723 2/25/2014 4,651.95 PAUSTIS & SONS WINE CO Cost of Sales - Wine 179724 2/25/2014 160.00 PELLINEN LAND SURVEYING Other Professional Services 179725 2/25/2014 20,041.26 PHILLIPS WINE & SPIRITS Cost of Sales - Wine 179726 2/25/2014 249.95 PLUMBING & HEATING BY CRAIG Contractual R &M 179727 2/25/2014 147.00 POSTMASTER Postage 179728 2/25/2014 3,402.00 POWDER RIDGE WINTER REC AREA Other Professional Services 179729 2/25/2014 290.00 PREMIER LIFT PRODUCTS LLC Contractual R &M 179730 2/25/2014 3,741.52 PREMIER TECH PACKAGING Equipment Parts 179731 2/25/2014 10.00 PRIEVE, EILEEN Animal License Refund 179732 2/25/2014 22.48 PRO AUTO MN INC. Contractual R &M 179733 2/25/2014 2,456.00 QUALITY FLOW SYSTEMS Contractual R &M 179734 2/25/2014 365.80 QUILL CORP Cleaning Supplies 179735 2/25/2014 1,181.50 R & R SPECIALTIES INC Contractual R &M 179736 2/25/2014 9,648.80 RDO EQUIPMENT CO. Machinery & Equipment 179737 2/25/2014 30.00 REID, ANDY Travel /Conference Expense 179738 2/25/2014 70.00 RICE COUNTY SHERIFF'S DEPT Other Professional Services 179739 2/25/2014 174.00 SALTMAN LLC Office Supplies 179740 2/25/2014 760.50 SAM'S TIRE SERVICE Contractual R &M 179741 2/25/2014 10.00 SCHERMANN, EMILY F Animal License Refund 179742 2/25/2014 65.55 SCHMELING OIL CO Motor Fuels & Lubricants 179743 2/25/2014 9,034.39 SCHOOL DIST # 423 Community Ed Reimbursement 179744 2/25/2014 10.00 SCHREINER, DENISE Animal License Refund 179745 2/25/2014 10.00 SCOTT, KRISTI Animal License Refund 179746 2/25/2014 145.64 SEBORA, MARC Travel /Conference Expense 179747 2/25/2014 225.00 SHAW, KAREN Other Professional Services 179748 2/25/2014 89.20 SHRED -IT USA INC- MINNEAPOLIS Contractual R &M 179749 2/25/2014 161.06 SIMPLEXGRINNELL LP Contractual R &M 179750 2/25/2014 568.00 SMSC ENTERPRISES Inventory - Raw Product 179751 2/25/2014 10.00 SORENSON, TABITHA Animal License Refund 179752 2/25/2014 4,847.64 SOUTHERN WINE & SPIRITS OF MN Cost of Sales -Wine 179753 2/25/2014 5,000.00 SOUTHWEST INITIATIVE FOUNDATION Donations to Civic Org. 179754 2/25/2014 1,539.75 SPARTAN STAFFING Other Professional Services 179755 2/25/2014 172.90 SPS COMMERCE Dues & Subscriptions 179756 2/25/2014 35.00 ST CLOUD FLORAL Employee Funeral Flowers 179757 2/25/2014 28.50 STANDARD PRINTING Office Supplies 179758 2/25/2014 336.13 STAPLES ADVANTAGE Office Supplies 179759 2/25/2014 24.64 STEVENS ENGINEERS INC Office Supplies 179760 2/25/2014 49.99 STOTTS, CASEY Operating Supplies 179761 2/25/2014 607.52 STRATEGIC EQUIPMENT Operating Supplies 179762 2/25/2014 25.00 TAPS -LYLE SCHROEDER Operating Supplies 179763 2/25/2014 3.56 TARGET Office Supplies 179764 2/25/2014 460.70 TEETZEL, WILLIAM K Contractual R &M 179765 2/25/2014 3,008.72 TEK MECHANICAL Repair & Maintenance Supplies 179766 2/25/2014 771.30 THOMSON REUTERS -WEST Other Professional Services 179767 2/25/2014 2,917.56 TITAN MACHINERY Automotive R &M 179768 2/25/2014 56.00 TOTAL FIRE PROTECTION Safety Supplies 179769 2/25/2014 145.30 TRI COUNTY WATER Operating Supplies 179770 2/25/2014 30.00 TRIMBO, DAVID Animal License Refund 179771 2/25/2014 60.20 TWO WAY COMMUNICATIONS INC Repair & Maintenance Supplies 179772 2/25/2014 37.47 VERIZON WIRELESS Phone Services 179773 2/25/2014 12,847.65 VIKING BEER Cost of Sales - Beer 179774 2/25/2014 485.15 VIKING COCA COLA Cost of Sales - Miscellaneous 179775 2/25/2014 45.00 VIKING SIGN & GRAPHICS INC Repair & Maintenance Supplies 179776 2/25/2014 4,534.59 VINOCOPIA INC Cost of Sales - Wine 179777 2/25/2014 135.00 VIVID IMAGE Other Professional Services 179778 2/25/2014 49,165.32 WASTE MANAGEMENT OF WI -MN Refuse - Services 179779 2/25/2014 368.50 WATER CONSERVATION SERVICE INC Other Professional Services 179780 2/25/2014 18,720.00 WEBB PALLET Inventory- Process Material 179781 2/25/2014 60.00 WELCOME NEIGHBOR Advertising 179782 2/25/2014 20.00 WENDOLEK, BOBBI Animal License Refund 179783 2/25/2014 3,500.00 WESTAFER ENTERPRISES Other Professional Services 179784 2/25/2014 10.00 WILKE, RICKY Animal License Refund 179785 2/25/2014 10.00 WILLSON, LEAH Animal License Refund 179786 2/25/2014 9,689.80 WIRTZ BEVERAGE MINNESOTA Cost of Sales - Beer 179787 2/25/2014 10.00 ZIEMAN, MARILYN Animal License Refund 179788 2/25/2014 10.00 ZINDA, ANGELA Animal License Refund Grand Totals: 751,541.97 ELECTRONIC FUNDS TRANSFERS 2/25/2014 TAX FUND PAYABLE TO FUEL HATS MN DEPT OF REV SALES TAX LIQUOR MN DEPT OF REV SALES TAX PRCE CIVIC ARENA MN DEPT OF REV SALES & USE TAX WATER SEWER CREEKSIDE MN DEPT OF REV AMOUNT $3,462.47 $36,070.00 $668.00 $11,191.00 $51,391.47 CITY OF HUTCHINSON Check Register - Council Check Register Page: 1 Report Dates: 2/2/2014- 2/15/2014 Feb 18, 2014 04:17PM Report Criteria: Transmittal checks included Pay Period Journal Check Check Date Code Issue Date Number Payee Amount 02/15/2014 CDPT 02/18/2014 179556 AFLAC 111.31- 02/15/2014 CDPT 02/18/2014 179557 HART 571.34- 02/15/2014 CDPT 02/18/2014 179558 Life Insurance Co. of America 660.48- 02/15/2014 CDPT 02/18/2014 179559 MN Department of Revenue 39.00- 02/15/2014 CDPT 02/18/2014 179560 MNPEA 468.00- 02/15/2014 CDPT 02/18/2014 2211401 EFTPS 14,392.59- 02/15/2014 CDPT 02/18/2014 2211401 EFTPS 14,392.59- 02/15/2014 CDPT 02/18/2014 2211401 EFTPS 4,038.71- 02/15/2014 CDPT 02/18/2014 2211401 EFTPS 4,038.71- 02/15/2014 CDPT 02/18/2014 2211401 EFTPS 31,924.70- 02/15/2014 CDPT 02/18/2014 2211402 ICMA 1,310.00- 02/15/2014 CDPT 02/18/2014 2211403 ING 10,975.00- 02/15/2014 CDPT 02/18/2014 2211404 Minnesota Dept. of Revenue 12,303.15- 02/15/2014 CDPT 02/18/2014 2211405 MN Child Support System 653.21- 02/15/2014 CDPT 02/18/2014 2211406 MNDCP 250.00- 02/15/2014 CDPT 02/18/2014 2211407 MSRS Health Savings Plan 83,949.62- 02/15/2014 CDPT 02/18/2014 2211408 PERA 11,236.24- 02/15/2014 CDPT 02/18/2014 2211408 PERA 11,236.24- 02/15/2014 CDPT 02/18/2014 2211408 PERA 5,028.08- 02/15/2014 CDPT 02/18/2014 2211408 PERA 7,542.12- 02/15/2014 CDPT 02/18/2014 2211408 PERA 36.16- 02/15/2014 CDPT 02/18/2014 2211408 PERA 36.16- 02/15/2014 CDPT 02/18/2014 2211408 PERA 20.02- 02/15/2014 CDPT 02/18/2014 2211408 PERA 1,777.71- 02/15/2014 CDPT 02/18/2014 2211409 TASC -Flex 200.00- 02/15/2014 CDPT 02/18/2014 2211409 TASC -Flex 1,514.55- 02/15/2014 CDPT 02/18/2014 2211410 TASC -HSA 4,354.94- 02/15/2014 CDPT 02/18/2014 2211410 TASC -HSA 3,338.08- 02/15/2014 CDPT 02/18/2014 2211410 TASC -HSA 1,039.44- 02/15/2014 CDPT 02/18/2014 2211410 TASC -HSA 592.24- 02/15/2014 CDPT 02/18/2014 2211410 TASC -HSA 849.22 - Grand Totals: 31 228,879.61- C\\eck \ssue pate Check Number 2)25)201 4 119612 2)25)2p1 119615 GOV\d \ota \5•. p-\ C\N \NSO\`\ 0 0 OF ec\, ?,4ster 5 )14 Co pates 2)12)14'2)2 Check endor prourt VER G\,PSS 335 00 CCR �1 RRN�R S \GNS 140'16 4 -15.16 t pesaw, \or Acroun �tCa�tua\ R &M Co Supp \\es Ojf-kce 2)19)2014 HUTCHINSON CITY COUNCIL ci =W-f 0"'N Request for Board Action 79 Agenda Item: Amending Chapter 53 Sewers: Industrial Wastewater: Pretreatment Department: PW /Eng LICENSE SECTION Meeting Date: 2/25/2014 Application Complete N/A Contact: John Paulson Agenda Item Type: Presenter: John Paulson Reviewed by Staff ❑ Public Hearing Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: The City of Hutchinson was delegated by the Minnesota Pollution Control Agency to enforce Federal Pretreatment Regulations. Delegation was officially assigned in late 2013. To comply with federal program standards the City has already implemented changes to the City of Hutchinson Pretreatment Program. Part of the delegation process also included reviewing program documents such as existing discharge permits and ordinance to see if changes are needed to comply with federal standards. Minor changes are needed for the ordinance. Some clarifying definitions were added but there were very few. City staff will be available to answer any questions that you may have. BOARD ACTION REQUESTED: City staff recommends approval of the Ordinance's first reading. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: PUBLICATION NO. XXXX ORDINANCE NO. 14 -0722 AN ORDINANCE AMENDING CHAPTER 53 (SEWERS) OF THE CITY OF HUTCHINSON CODE OF ORDINANCES AMENDING LANGUAGE IN SECTION 53.070; INDUSTRIAL WASTEWATER: PRETREATMENT THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend the Sewer Ordinance to add language in Section 54.07 of the City Code as follows: Industrial Wastewater; Pretreatment 53.070 Purpose and policy; application 53.071 Definitions 53.072 Discharge prohibitions 53.073 Limitations on wastewater strength 53.074 Accidental discharges; notification 53.075 Charges and fees; purpose 53.076 Wastewater discharge permits 53.077 Self- monitoring reports; monitoring facilities 53.078 Inspection, sampling and analysis 53.079 Pretreatment 53.080 Confidentiality 53.081 Sludges generated; disposal 53.082 Final compliance date; reporting requirements 53.083 Emergency suspension of service and permit 53.084 Notification of violation; correction; permit revocation 53.085 Hearing 53.086 Legal action 53.087 Publication of violators 53.088 Appeal 53.089 Costs of damage 53.090 Falsifying information unlawful § 53.070 PURPOSE AND POLICY; APPLICATION. (A) This subchapter sets forth uniform requirements for discharges to the city's wastewater treatment system and enables the city to comply with applicable state and federal laws. The objectives of this subchapter are: (1) To prevent the introduction of pollutants into the wastewater treatment system which will interfere with the operation of the system, including the use or disposal of the sludge; (2) To prevent the introduction of pollutants into the wastewater treatment system which will pass through the system inadequately treated into receiving waters or otherwise be incompatible with the system; and (3) To improve the opportunities to recycle and reclaim wastewaters and sludges. (B) This subchapter provides for the regulation of discharges into the city's wastewater treatment system through the issuance of permits to certain users and through enforcement of the general requirements for the other users, authorizes monitoring and enforcement activities, Page 1 requires user reporting and provides for the setting of fees for the equitable distribution of costs resulting from the program established herein. (C) This subchapter shall apply to the city and to persons outside the city who are, by contract or agreement with the city, users of the city's wastewater treatment system. Except as otherwise provided herein, the City Engineer shall implement, administer and enforce the provisions of this subchapter. ('89 Code, § 3.31) (Ord. 727, passed 12- 12 -85) § 53.071 DEFINITIONS. (A) For the purpose of this subchapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. ACT. The Federal Water Pollution Control Act, also known as the Clean Water Act, as amended, 33 USC 1251 et seq. BIOCHEMICAL OXYGEN DEMAND or BOD. The quantity of oxygen utilized in the biochemical oxidation of organic matter under standard laboratory procedure in five days at 20C expressed in terms of weight and concentration (milligrams per liter (mg /I)). CITY. The City of Hutchinson. CITY ENGINEER. The City Engineer of the City of Hutchinson or authorized agent. The City Engineer may require a third party Engineer's service at the applicant's expense. GENERAL PRETREATMENT REGULATIONS. The general pretreatment regulations for existing and new sources of pollution promulgated by the EPA under Section 307(b) and (c) of the Act and found at 40 CFR 403. INDUSTRIAL USER. A person who discharges to the wastewater treatment system any solid, liquid or gaseous wastes resulting from the processes employed in industrial, manufacturing, trade or business establishments, or from the development of any natural resource. INTERFERENCE. A discharge by an industrial user which, alone or in conjunction with discharges by other sources, inhibits or disrupts the wastewater treatment system, its treatment processes or operations, or its sludge processes, use or disposal and which is a cause of a violation of any requirement of the city's NPDES permit (including an increase in the magnitude or duration of a violation) or state disposal system permit, or of the prevention of sewage sludge use or disposal by the city in accordance with the following statutory provisions and regulations or permits issued there under (or more stringent state or local regulations): Section 405 of the Clean Water Act, the Solid Waste Disposal Act (SWDA) (including Title II, more commonly referred to as the Resource Conservation and Recovery Act (RCRA), and including state regulations contained in any state sludge management plan prepared pursuant to Subtitle D of the SWDA), the Clean Air Act, the Toxic Substance Control Act and the Marine Protection Research and Sanctuaries Act. MINNESOTA PRETREATMENT RULES. Minnesota Rules, chapter 7049 that implement the General Pretreatment Reaulations, federal categorical pretreatment standards and the authorities of Minnesota Statutes, section 115.03, subdivision 1, Daraaraph (e), clause (2). This definition may also be used in the sinaular, as "Minnesota Pretreatment Rule ". NATIONAL CATEGORICAL PRETREATMENT STANDARDS. National pretreatment standards specifying quantities or concentrations of pollutants or pollutant properties which may be discharged or introduced into the wastewater treatment system by specific industrial users. Page 2 NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM OR NPDES PERMIT. Any permit or requirements issued by the State Pollution Control Agency (MPCA) pursuant to the Federal Water Pollution Control Act, as amended, for the purpose of regulating the discharge of wastewater, industrial wastes or other wastes under the authority of Section 402 of the Act. NON - CONTACT COOLING WATER. The water discharged from any use such as air conditioning, cooling or refrigeration, or during which the only pollutant added to the water is heat. PERSON. Anv individual, partnership, association, corporation, public agencv, and anv other organization or aroup of individuals, public or private. pH. The logarithm (base ten) of the reciprocal of the concentration of hydrogen ions in moles per liter. PRETREATMENT. The process of equalizing or reducing the amount of pollutants, eliminating pollutants or altering the nature of pollutant properties in wastewater to a less harmful state prior to or in lieu of discharging or otherwise introducing the pollutants into the wastewater treatment system. The reduction, elimination or alteration may be obtained by physical, chemical or biological processes, process changes or other means, except as prohibited by § 53.073(D) of this code. PUBLICALLY OWNED TREATMENT WORKS(POTW). "Publicly owned treatment works" or "POTW" means a treatment works as defined in Minnesota Statutes, section 115.01, subdivision 21, that is owned by a state or municipality as defined by section 502(4) of the Clean Water Act, United States Code, title 33, section 1362(4), and Minnesota Statutes, section 115.41. This term includes "POTW plant" and "POTW authoritv." SIGNIFICANT INDUSTRIAL USER. Any industrial user of the wastewater treatment system which: (a) Has a discharge flow of 25,000 gallons or more per average work day; (b) Has a flow greater than 5% of the flow in the wastewater treatment system; (c) Has in its wastes toxic pollutants as defined pursuant to Section 307 of the Act or Minnesota Statutes and Minn. Rules; or (d) Has a significant impact, either singly or in combination with other contributing industries, on the wastewater treatment system, the quality of sludge, the system's effluent quality or air emissions generated by the system. SLUG. Anv waste discharge into the wastewater treatment system which, in concentration of anv given constituent, except pH, or in quantity of flow, exceeds four times the average concentration or flow rate for a normal operating day. STATE DISPOSAL SYSTEM PERMIT. Any permit, including any terms, conditions and requirements thereof, issued by the MPCA pursuant to M.S. § 115.07, as it may be amended from time to time, for a treatment system as defined by M.S. § 115.01(8), as it may be amended from time to time. STORM WATER. Any flow occurring during or following any form of natural precipitation and resulting therefrom. Page 3 SUSPENDED SOLIDS. The total suspended matter that floats on the surface of, or is suspended in, water, wastewater or other liquids, and which is removable by a standard glass fiber filter. USER. Any person who discharges, causes or permits the discharge of wastewater into the wastewater treatment system. WASTEWATER. The liquid and water - carried industrial or domestic wastes from dwellings, commercial buildings, industrial facilities and institutions, together with any ground water, surface water and storm water that may be present, whether treated or untreated, which is discharged into or permitted to enter the wastewater treatment system. WASTEWATER DISCHARGE PERMIT or PERMIT. A permit issued by the city to an industrial user to use the city's wastewater treatment system, as established in § 53.076 of this code. WASTEWATER TREATMENT SYSTEM or SYSTEM. Any devices, facilities, structures, equipment or works owned or used by the city for the purpose of transmission, storage or treatment of industrial and domestic wastewater, including intercepting sewers, outfall sewers, wastewater collection system, pumping, power and other equipment, and their appurtenances; extensions, improvements, remodeling, additions and alterations thereof; and any works, including land, that will be an integral part of the treatment process or is used for ultimate disposal of residues resulting from that treatment. WATERS OF THE STATE. All streams, lakes, ponds, marshes, aquifers, irrigation systems, drainage systems and all other bodies or accumulations of water, surface or underground, natural or artificial, public or private, which are contained within, flow through or border upon the state or any portion thereof. (B) Terms not otherwise defined herein shall be as given in M.S. Chapters 115 and 116, as it may be amended from time to time. ('89 Code, § 3.31) (Ord. 727, passed 12- 12 -85) § 53.072 DISCHARGE PROHIBITIONS. (A) It is unlawful for any person to discharge or cause to be discharged, directly or indirectly, any of the following described substances into the wastewater treatment system or to any public sewer: (1) Any combustible, flammable or explosive liquids, solids or gases which by their nature or quantity will or are likely to cause, either alone or by interaction with other substances, a fire or explosion or be injurious to the wastewater treatment system or to its operation. At no time shall two successive readings on an explosion hazard meter, at the point of discharge into the system or at any point in the system, be more than 5% nor shall there be any single reading over 10% of the lower explosive limit (LEL) of the meter. Prohibited materials include, but are not limited to, gasoline, kerosene, naphtha, fuel oil, benzene, toluene, xylene, ethers, ketones, aldehydes, peroxides, chlorates, perchlorates, bromates and hydrides; (2) Any solids or viscous substances which will or are likely to cause obstruction to the flow in a sewer or interference with the operation of the wastewater treatment system. These include, but are not limited to, grease, garbage with particles greater than one -half inch in any dimension, animal guts or tissues, paunch manure, bones, hair, hides or fleshings, entrails, whole blood, feathers, ashes, cinders, sand, spent lime, stone or marble dust, metal, glass, straw, shavings, grass clippings, rags, spent grains, spent hops, waste paper, wood, Page 4 plastic, gas tar, asphalt residues, residues from refining or processing of fuel or lubricating oil, mud or glass grinding or polishing wastes; (3) Any wastewater having a pH less than 5.0 or more than 10.0, or having a corrosive property that will or is likely to cause damage or hazard to structures, equipment and personnel of the wastewater treatment system; (4) Any wastewater containing toxic or poisonous pollutants in sufficient quantity, either singly or by interaction with other pollutants, to inhibit or disrupt any wastewater treatment process, constitute a hazard to humans or animals or create a toxic effect in the receiving waters of the wastewater treatment system. A toxic pollutant shall include, but not be limited to, any pollutant identified pursuant to Section 307(a) of the Act; (5) Any noxious or malodorous liquids, gases or solids, which, either singly or by interaction with other wastes, will or are likely to create a public nuisance or hazard to life or prevent entry into a sewer for its monitoring, maintenance and repair; (6) Any wastewater with objectionable color not removed in the treatment process, including, but not limited to, dye wastes, vegetable tanning solutions and printing inks; (7) Heat in amounts which will or are likely to inhibit biological activity in the wastewater treatment system resulting in interference or damage to the system, but in no case heat in quantities so that the industrial wastewater temperature is greater than 150F (65.6C) at its point of discharge to the system, or heat causing, individually or in combination with other wastewater, the influent at the wastewater treatment plant to have a temperature exceeding 104F (40C); (8) Anv slua discharaed in a volume or strenath so as to cause interference to the wastewater treatment system. Any slug lead Whinh shall mean any pvIIvtQnt, II0trntc 1,9911 and the like), rlisnharged in a �9991 IHrre 94r strength s as try na--1l^e into rfe re n ne try the y.4a s tevnia ter Oro atrren4 sy-stern. In n9 -sass chp:ll z: cl -i or quantities of pollutants that evnee`t for any time neried longer then 1 F 0 minutes, fide times the average 24 ho-Hr nonnentrations 0 f � oantities or flow of the riser during normal operation• 0 (9) Any unpolluted water, including non - contact cooling water, rain water, storm water or ground water, unless there is no prudent and feasible alternative; (10) Any wastewater containing fat, wax, grease or oils, whether emulsified or not, in excess of 150 mg1I which may solidify or become viscous at temperatures between 32F and 150F (OC and 65.6C); and any wastewater containing oil and grease concentrations of mineral origin of greater than 100 mg /I, whether or not emulsified; (11) Any wastewater containing inert suspended solids (including Fuller's earth, lime slurries and lime residues) or dissolved solids (including sodium chloride and sodium sulfate) in quantities that will or are likely to cause interference with the wastewater treatment system; or Page 5 (12) Any wastewater containing any radioactive wastes or isotopes of a half -life or concentration so that they are in noncompliance with standards issued by the appropriate authority having control over their use and which will or are likely to cause damage or hazards to the wastewater treatment system or personnel operating it. (B) In addition to these prohibitions, it is unlawful for any person to discharge to the wastewater treatment system any discharge which causes interference, as defined, with the wastewater treatment system. Pollutants in the effluent from an industrial user shall not be considered to cause interference where the industrial user is in compliance with specific prohibitions or standards developed by federal, state or local governments. Where the industrial user is in compliance with these specific prohibitions or standards, and pollutants in the effluent from the industrial user's facility nevertheless are deemed to have caused or significantly contributed to a violation of any requirements of the city's NPDES or state disposal system permit, and are likely to cause such a violation in the future, the city may take appropriate action to develop and enforce specific effluent limits for that industrial user to ensure renewed and continued compliance with the city's NPDES or state disposal system permit. ('89 Code, § 3.31) (Ord. 727, passed 12- 12 -85) Penalty, see § 10.99 § 53.073 LIMITATIONS ON WASTEWATER STRENGTH. (A) National categorical pretreatment standards. National categorical pretreatment standards promulgated by the U.S. Environmental Protection Agency (EPA) pursuant to the Act shall be met by all users who are subject to those standards in any instance where they are more stringent than the limitations in this subchapter unless the City Engineer has applied for and obtained from the MPCA approval to modify the specific limits in the national categorical pretreatment standards. When requested, an application for modification of the national categorical pretreatment standards will be considered for submittal by the City Engineer when the wastewater treatment system achieves consistent removal of the pollutants. Consistent removal shall be defined as in 40 CFR 403 of the General Pretreatment Regulations for Existing and New Sources. Conditional revisions of national categorical pretreatment standards may be made by the city in accordance with 40 CFR 403 of the General Pretreatment Regulations for Existing and New Sources if requested by an industry in accordance with requirements of 40 CFR 403. (B) State requirements. State requirements and limitations on discharge shall be met by all users who are subject to those standards in any instance in which they are more stringent than federal requirements and limitations or those in this or any other applicable provision of this code of ordinances. (C) City's right of revision. The city reserves the right to establish by ordinance more stringent limitations or requirements on discharge to the wastewater treatment system if deemed necessary to comply with the objectives presented in this subchapter. (D) Dilution. It is unlawful for any person to increase the use of potable or process water or in any way attempt to dilute a discharge as a partial or complete substitution for adequate treatment to achieve compliance with the limitations set forth in this subchapter or applicable pretreatment standards. (E) Supplementary limitations. (1) It is unlawful for any person to discharge wastewater containing substances in excess of the amounts contained in their wastewater discharge permit. Page 6 (2) Tho nnmhiAed nrnnocc rlicnhargeS nontaining the fellewing- C -ubctcn -es A norcnnc With 1e4A5;4o1e4A4or rlicnharge permit hall mat ovnoorJ the fallowing 10 mi4c nn -a mnn4hly ayerageo (a) Sadmium: C�1 F Ike,' (b) Ghrornium (tetal)� 6.16 ; (G) Gopher: 1(n..1^'3IL,%-,' Te�Leati 1.'321 day; \3 ) Ma-33 Ii71itQV.9 —.l1S f th(?1.E ci ihc+ -annoc may be imposed on industrial ucgrs by the Qity FaRginoor V.Ahoro Oho Qity FaRginoor PIPE s 2pprgpFia}e. (4) Once limits are appropriated for individual industries, those industries' rights to discharge up to those limits shall not be reduced by permit limits issued later to new industries. Reduction of limits may be necessary to achieve the objectives stated in this subchapter. ('89 Code, § 3.31) (Ord. 727, passed 12- 12 -85) Penalty, see § 10.99 § 53.074 ACCIDENTAL DISCHARGES; NOTIFICATION. (A) Each user shall provide protection from accidental discharges of prohibited materials or other substances regulated by this subchapter. Where necessary, facilities to prevent accidental discharge of prohibited materials shall be provided and maintained at the user's cost and expense. (B) Users shall notify the City Engineer immediately upon having a slug or accidental discharge of substances or wastewater in violation of this subchapter in order to enable countermeasures to be taken by the City Engineer to minimize damage to the wastewater treatment system and the receiving waters. The notification shall include location of discharge, date and time thereof, description of accidentally discharged waste including an estimate of concentration and volume, and corrective actions. These notifications will not relieve users of liability for any expense, loss or damage to the wastewater treatment system or treatment process, or for any fines imposed on the city on account thereof under any state or federal law. The city may choose to take no further action or to take action in accordance with §§ 53.084(A), 53.085 and 53.086. (C) A notice shall be permanently posted in a prominent place on the user's premises advising employees whom to call in the event of a slug or accidental discharge. Employers shall ensure that all employees who may cause or discover such a discharge are advised of the emergency notification procedure. ('89 Code, § 3.31) (Ord. 727, passed 12- 12 -85) Penalty, see § 10.99 § 53.075 CHARGES AND FEES; PURPOSE. (A) Fees; purpose. It is the purpose of this subchapter to provide for the recovery of costs from users of the wastewater treatment system for the implementation and administration of the program established herein. The applicable charges or fees shall Page 7 be set forth in the city's schedule of charges and fees, to be prepared from time to time by the City Engineer and approved by the Council. (B) Charges and fees. The Council shall adopt charges and fees which may include: (1) Fees for monitoring, inspections and surveillance procedures; (2) Fees for permit applications; (3) Appeal fees; and (4) Other fees as the City Engineer may deem necessary to carry out the requirements contained herein. ('89 Code, § 3.31) (Ord. 727, passed 12- 12 -85) § 53.076 WASTEWATER DISCHARGE PERMITS. (A) Mandatory permits. All industries proposing to connect or to commence a new discharge to the wastewater treatment system shall obtain a wastewater discharge permit before connecting to or discharging into the wastewater treatment system if the discharge would result in the industry being classified as a significant industrial user. All existing significant industrial users or industrial users subject to national categorical pretreatment standards under Section 307(b) and (c) of the Act connected to or discharging into the wastewater treatment system shall obtain a wastewater discharge permit within 180 days after the effective date of this subchapter. (B) Permit applications. (1) Users required to obtain a wastewater discharge permit shall complete and file with the City Engineer a permit application in the form as required. Existing users shall apply for a wastewater discharge permit within 30 days after the effective date of this subchapter, and proposed new users shall apply at least 90 days prior to connecting or discharging to the wastewater treatment system. (2) The City Engineer will evaluate the data furnished by the user and may require additional information. A wastewater discharge permit shall not be issued until an application is complete. After evaluation and acceptance of the data furnished, the City Engineer shall issue a wastewater discharge permit subject to terms and conditions provided herein. (C) Permit conditions. Wastewater discharge permits shall be expressly subject to all provisions of this subchapter and all other applicable regulations, user charges and fees established by the city. Permits may contain the following: (1) The unit charge or schedule of user charges and fees for the wastewater to be discharged to the wastewater treatment system; (2) Limits on the average and maximum wastewater constituents and characteristics, in terms of concentration, mass limitations or other appropriate units; (3) Limits on average and maximum rate and time of discharge or requirements for flow regulation and equalization; (4) Requirements for installation, maintenance and operation of sampling and monitoring facilities; Page 8 (5) Requirements for installation, operation and maintenance of pretreatment facilities; (6) Specifications for self- monitoring programs which may include sampling locations, frequency and method of sampling, number, types and standards for tests, and reporting schedule; (7) Compliance schedules; (8) Requirements for submission of technical reports or discharge reports; (9) Requirements for maintaining and retaining plant records relating to wastewater discharge as specified by the City Engineer, but in no case less than three years, and affording the City Engineer access thereto; (10) Requirements for notification to and acceptance by the City Engineer for any new introduction of wastewater constituents or of any substantial change in the volume or character of the wastewater constituents being introduced into the wastewater treatment system if they may have a significant impact on the sewer collection or treatment systems; (11) Requirements for notification of slug or accidental discharges as provided in § 53.074 of this code, and reporting of permit violations; (12) Requirements for disposal of sludges, floats, skimmings and the like; and (13) Other conditions deemed appropriate by the city to ensure compliance with this subchapter. (D) Permit duration and renewal. (1) Permits shall be issued for a specified time period, not to exceed five years. The user shall apply for permit renewal a minimum of 90 days prior to the expiration of the user's existing permit by filing with the City Engineer a renewal application in the form as required. (2) The terms and conditions of the permit may be subject to modification by the City Engineer during the term of the permit as limitations or requirements as identified in this subchapter are modified or other just cause exists. The City Engineer, upon a determination that the permittee has been in compliance with the expiring permit and is capable of complying with the renewed permit, shall renew a wastewater discharge permit upon the terms and conditions specified for an additional time period, not to exceed five years. The user shall be informed of any proposed changes in his or her permit at least 30 days prior to the effective date of change. Any changes or new conditions in the permit shall include a reasonable time schedule agreeable to the permittee and the City Engineer for compliance. (E) Permit modifications. (1) A wastewater discharge permit may be modified, in whole or in part, by the City Engineer during its term for the following causes: Page 9 (a) Amendment of this subchapter where permit provisions are affected; (b) A change in the city's wastewater treatment system which results in the permittee's discharge having a significantly different and negative impact on the system; (c) A change in the permittee's wastewater volume or characteristics which will or is likely to have, either singly or by interaction with other wastes, a negative impact on the wastewater treatment system; or (d) Promulgation of a national categorical pretreatment standard. Within nine months of the promulgation of a national categorical pretreatment standard, the wastewater discharge permit of users subject to that standard shall be revised to require compliance with the standard within the time frame prescribed by that standard. All users, whether or not they have an existing wastewater discharge permit, shall apply for a new permit as required by this section within 150 days after the promulgation of the applicable national categorical pretreatment standard. (2) Any modifications in the wastewater discharge permit shall specify a reasonable time schedule for compliance. (F) Permit transfer. Wastewater discharge permits are issued to a specific user for a specific operation. A wastewater discharge permit shall not be reassigned or transferred or sold to a new owner, new user, different premises or a new or changed operation without the approval of the City Engineer. Any succeeding owner or user shall also comply with the terms and conditions of the existing permit. ('89 Code, § 3.31) (Ord. 727, passed 12- 12 -85) Penalty, see § 10.99 § 53.077 SELF - MONITORING REPORTS; MONITORING FACILITIES. (A) Self- monitoring reports. (1) A condition of the wastewater discharge permit shall include the completion and submittal of accurate routine self- monitoring reports to the City Engineer in the form as required. The nature and frequency of routine reporting shall be based upon the information provided in the permit application form. The City Engineer may modify the reporting frequency for a particular permittee based on the permittee's industrial waste characteristics. Permittees subject to national categorical pretreatment standards shall submit reports to the City Engineer in accordance with the applicable national categorical pretreatment standards. These reports shall be submitted to the City Engineer during the months of July and January, unless required more frequently in the pretreatment standard or by the City Engineer. The report shall indicate the nature and concentration of pollutants in the effluent which are limited by pretreatment standards and include a record of all daily flows which during the reporting period exceeded the average daily flow. (2) Wastewater discharge records of a permittee shall be kept by the permittee for a period of not less than three years. Such records may include self- monitoring reports, all charts and records resulting from flow and pH measuring, water supply and wastewater volume records, laboratory data sheets, pretreatment maintenance records, spill reports, records of batch discharges, pretreatment solids disposal records, hazardous waste manifests and disclosure forms. The permittee shall provide the City Engineer access to these records during normal business hours. A permittee subject to an applicable national categorical Page 10 pretreatment standard shall maintain all records required by 40 CFR 403 of the General Pretreatment Regulations. (B) Monitoring facilities. (1) Each permittee that is required to do so by the City Engineer, shall provide and operate, at the permittee's own expense, monitoring facilities to allow inspection, sampling and flow measurement of the building sewer and internal drainage systems at the city's request. Whenever possible, existing manholes, cleanouts and water meters will be used to meet these requirements. The monitoring facility should normally be situated on the user's premises, but the City Engineer may, when such a location would be impractical or cause undue hardship on the user, allow the facility to be constructed in the public street or right -of -way and located so that it will not be obstructed by landscaping or parked vehicles. (2) There shall be ample room in or near the sampling manhole or facility to allow accurate sampling and compositing of samples for analysis. The facility and sampling and measuring equipment shall be maintained at all times in a safe and proper operating condition at the expense of the user. (3) Whether constructed on a public or private property, the sampling and monitoring facilities shall be provided in accordance with the City Engineer's requirements and all applicable local construction standards and specifications. If suitable monitoring sites are not in existence, construction shall be completed within 90 days following written notification by the City Engineer, unless a time extension is otherwise granted by the City Engineer. ('89 Code, § 3.31) (Ord. 727, passed 12- 12 -85) Penalty, see § 10.99 § 53.078 INSPECTION, SAMPLING AND ANALYSIS. (A) The City Engineer shall have the right to inspect the facilities of any user to ascertain whether the purpose of this subchapter is being met and all requirements are being complied with. Persons or occupants of premises where wastewater is created or discharged shall allow the City Engineer ready access at all reasonable times to all parts of the premises for the purposes of inspection, sampling or records examination, or in the performance of any of their duties. The City Engineer, MPCA and EPA shall have the right to set up on the user's property those devices as are necessary to conduct sampling, inspection, compliance monitoring or metering operations. Where a user has security measures in force which would require proper identification and clearance before entry into the premises, the user shall make necessary arrangements with any security guards so that, upon presentation of suitable identification, the City Engineer, MPCA and EPA will be permitted to enter, without delay, for the purposes of performing their specific responsibilities. (B) Representative samples of a user's industrial wastewater shall be collected on normal operating days and in accordance with guidelines as established from time to time. Industrial users subject to General Pretreatment Regulations shall sample in accordance with the General Pretreatment Regulations. Self- monitoring facilities for industrial users who are not subject to the General Pretreatment Regulations shall be at a location before wastewater is mixed with other discharges or at a point where waste can be adequately monitored. (C) Test procedures for the analysis of pollutants for permit applications and routine self - monitoring shall conform to the guidelines established in 40 CFR 136 and 40 CFR 403 of the General Pretreatment Regulations. Page 11 ('89 Code, § 3.31) (Ord. 727, passed 12- 12 -85) § 53.079 PRETREATMENT. (A) Users shall provide necessary wastewater treatment before discharging, directly or indirectly, into the wastewater treatment system as required to comply with this subchapter and shall achieve compliance with all national categorical pretreatment standards within the time limitations as specified by the federal pretreatment regulations. (B) Any facilities required to pretreat wastewater shall be provided, operated and maintained at the user's expense. (C) All records relating to compliance with pretreatment standards shall be made available by the City Engineer to officials of the EPA or MPCA upon request. ('89 Code, § 3.31) (Ord. 727, passed 12- 12 -85) § 53.080 CONFIDENTIALITY. (A) Information and data on a user obtained from applications, permits, monitoring programs and inspections shall be available to the public or other government agencies without restriction unless the user specifically requests and is able to demonstrate to the satisfaction of the City Engineer that the release of this information would divulge information, processes or methods of production entitled to protection as trade secrets of the user. (B) When requested by the person furnishing a report, and until that time as the information is determined not to be confidential, the portions of a report which might disclose trade secrets or secret processes shall not be made available for inspection by the public but shall be made available upon written request to governmental agencies for uses related to this subchapter, the NPDES permit, state disposal system permit or the pretreatment programs; provided, however, that those portions of a report shall be available for use by the state or any state agency in judicial review or enforcement proceedings involving the person furnishing the report. Wastewater constituents and characteristics will not be recognized as confidential information. Information accepted by the City Engineer as confidential shall not be transmitted to any governmental agency by the City Engineer until and unless a ten -day notification is given to the user by registered mail. ('89 Code, § 3.31) (Ord. 727, passed 12- 12 -85) § 53.081 SLUDGES GENERATED; DISPOSAL. Sludges, floats, skimmings and the like generated by a pretreatment facility shall not be disposed, directly or indirectly, into the wastewater treatment system. These sludges shall be contained, transported and disposed of in accordance with all federal, state and local regulations. ('89 Code, § 3.31) (Ord. 727, passed 12- 12 -85) Penalty, see § 10.99 § 53.082 FINAL COMPLIANCE DATE; REPORTING REQUIREMENTS. (A) Within 90 days following the date for final compliance with applicable pretreatment standards or in the case of the commencement of a new discharge to the wastewater discharge system, any user subject to pretreatment standards and requirements shall submit to the City Engineer a report indicating the nature and concentration of all pollutants in the discharge from the regulated process which are limited by pretreatment standards and requirements and the average and maximum daily flow for these process Page 12 units in the user's facility which are limited by those pretreatment standards or requirements. (B) The report shall state whether the applicable pretreatment standards or requirements are being met on a consistent basis and, if not, what additional operation and maintenance and /or pretreatment is necessary to bring the facility into compliance with the applicable pretreatment standards or requirements. This statement shall be signed by the user, and certified by a qualified professional. ('89 Code, § 3.31) (Ord. 727, passed 12- 12 -85) § 53.083 EMERGENCY SUSPENSION OF SERVICE AND PERMIT. (A) The City Engineer may suspend the wastewater treatment service of a user and a wastewater discharge permit (after informal notice to the discharger) when suspension is necessary, in the opinion of the City Engineer, in order to stop an actual or threatened discharge which presents or may present an imminent or substantial endangerment to the health or welfare of persons, to the environment or to the wastewater treatment system, or would cause the city to violate any condition of its NPDES or state disposal system permit. The City Engineer shall follow up with a formal notice to a designated representative of the user within an hour after the informal notice is given to the user. (1) Any user notified of a suspension of the wastewater treatment service or the wastewater discharge permit shall immediately stop the discharge. In the event of a failure of the user to comply voluntarily with the suspension order, the City Engineer shall take steps as deemed necessary, including immediate severance of the sewer connection, to prevent or minimize damage to the wastewater treatment system or endangerment to any individuals. The city may also take action in accordance with § 53.086 of this code. (2) The City Engineer shall reinstate the wastewater discharge permit and the wastewater treatment service upon proof of the elimination of the noncomplying discharge or conditions creating the threat of imminent or substantial danger as set forth above. (3) A detailed written statement submitted by the user describing the causes of the slug or accidental discharge and the measures taken to prevent any future occurrence shall be submitted to the City Engineer within 15 days of the date of occurrence. ('89 Code, § 3.31) (Ord. 727, passed 12- 12 -85) § 53.084 NOTIFICATION OF VIOLATION; CORRECTION; PERMIT REVOCATION. (A) Notification of violation. Whenever the City Engineer finds that any user has violated or is violating this subchapter, the wastewater discharge permit, or any prohibition, limitation or requirement contained herein, the City Engineer may serve upon that user a written notice stating the nature of the violation. Within 30 days of the date of the notice, unless a shorter time frame is necessary due to the nature of the violation, a plan for the satisfactory correction thereof shall be submitted to the city by the user. If the plan is satisfactory to the City Engineer and the user complies with the plan, the City Engineer may or may not take further action against the user. If the plan is not satisfactory to the City Engineer, the city may take action in accordance with § 53.085 below. If the user does not comply with the plan, the city may take action in accordance with § 53.086 of this code. (B) Permit revocation. In accordance with the procedures of this subchapter, the City Engineer may revoke the permit of any user who fails to factually report the wastewater constituents and characteristics of its discharge; who misrepresents or fails to disclose Page 13 fully all relevant facts when obtaining a wastewater discharge permit; who fails to report significant changes in wastewater constituents or characteristics; who refuses reasonable access to the user's premises for the purpose of inspection or monitoring; or who violates conditions of its permit, this subchapter or applicable state and federal regulations. ('89 Code, § 3.31) (Ord. 727, passed 12- 12 -85) Penalty, see § 10.99 § 53.085 HEARING. (A) Notice of hearing. If the violation is not corrected by timely compliance, the City Engineer may order any user who causes or allows an unauthorized discharge to show cause before the Council why the proposed enforcement action should not be taken. A notice shall be served on the user specifying the time and place of a hearing to be held by the Council regarding the violation, the reason why the action is to be taken and the proposed enforcement action, and directing the user to show cause before the Council why the proposed enforcement action should not be taken. The notice of the hearing shall be served personally or by registered or certified mail (return receipt requested) at least ten days before the hearing. Service may be made on any agent or officer of a corporation. (B) Hearing officials. The Council may itself conduct the hearing and take the evidence, or may designate any of its members or any officer or employee to: (1) Issue, in the name of the Council, notices of hearings requesting the attendance and testimony of witnesses and the protection of evidence relevant to any matter involved in the hearings; (2) Take the evidence; and (3) Transmit a report of the evidence and hearing, including transcripts and other evidence, together with recommendations to the Council for action thereon. (C) Transcripts. At any hearing held pursuant to this subchapter, testimony taken must be under oath and recorded stenographically. The transcript, so recorded, will be made available to any member of the public or any party to the hearing upon payment of the usual charges therefor. (D) Issuance of orders. After the Council has reviewed the evidence, it may issue an order to the user responsible for the discharge directing that, following a specified time period, the sewer service be discontinued unless adequate treatment facilities, devices or other related appurtenances shall have been installed or existing treatment facilities, devices or other related appurtenances are properly operated. Further orders and directives as are necessary and appropriate may be issued. The orders may also revoke the user's wastewater discharge permit if this subchapter or wastewater discharge permit are violated. If the user violates an order, the city may take action in accordance with § 53.086 of this code. ('89 Code, § 3.31) (Ord. 727, passed 12- 12 -85) Penalty, see § 10.99 § 53.086 LEGAL ACTION. If any person discharges wastewater, industrial wastes or other wastes into the wastewater treatment system contrary to the provisions of this subchapter, federal or state pretreatment requirements or any order of the city, the City Attorney may, following the authorization of that action by the Council, commence an action for appropriate legal and equitable relief. ('89 Code, § 3.31) (Ord. 727, passed 12- 12 -85) Penalty, see § 10.99 Page 14 § 53.087 PUBLICATION OF VIOLATORS. (A) A list of the users who were significantly violating applicable pretreatment requirements or national categorical pretreatment standards during the 12 previous months shall be annually published by the city in a local newspaper. The notification shall also summarize any enforcement actions taken against the user during the same 12 months. (B) For the purpose of this section, the following definition shall apply unless the context clearly indicates or requires a different meaning. SIGNIFICANT VIOLATIONS. Violations which remain uncorrected 45 days after notification of noncompliance, which are a part of a pattern of noncompliance over a 12- month period or which involve a failure to accurately report noncompliance. (C) Users will be notified by letter prior to publication of a list if they are included on the list, and will be given one week to respond to the City Engineer regarding the appropriateness of their inclusion. ('89 Code, § 3.31) (Ord. 727, passed 12- 12 -85) § 53.088 APPEAL. (A) Any interested party shall have the right to request in writing an interpretation or ruling on any matter covered by this subchapter and shall be entitled to a written reply from the city. (B) Any decision of the City Engineer in the enforcement of this subchapter may be appealed to the Council by filing a written petition with the City Administrator within 30 days of the City Engineer's ruling. The petition shall specify in detail the matter or matters involved and every ground or basis on which objections are made. The petition shall show the names, addresses and telephone numbers of all objectors and their attorney at law or spokesperson. The filing of a petition in accordance with the requirements herein shall stay all proceedings unless the City Engineer shall file within 72 hours after the filing of a petition a certificate stating that a stay would cause peril to life or property or specifying other good reason. The Council shall fix a reasonable time for hearing of the petition or appeal and give due notice of the time and place of the hearing to parties named in the petition as attorney or spokesperson. The hearing shall be open to the public. Petitioners shall be given full opportunity to present evidence in support of their petition, after which the City Engineer may present evidence in support of his or her decision. (C) The Council shall decide the appeal within a reasonable time and notify the attorney or spokesperson. The minutes of the Council shall constitute the official record of the petition, hearing and decision. Any party desiring a transcript of the proceedings shall furnish a qualified court reporter at their own expense. ('89 Code, § 3.31) (Ord. 727, passed 12- 12 -85) § 53.089 COSTS OF DAMAGE. Following discussions between the city and users and a thorough review of the problem, and a final decision as to the cause, any user violating any of the provisions of this subchapter, or who discharges or causes a discharge producing a deposit or obstruction, or causes damage to or impairs the city's wastewater treatment system, shall become liable to the city for any expense, loss or damage caused by that violation or discharge. The City Administrator may add to the user's charges and fees the costs assessed for any cleaning, repair or replacement work caused by the violation or discharge. Any refusal to pay the assessed costs shall constitute a violation of this subchapter. Page 15 ('89 Code, § 3.31) (Ord. 727, passed 12- 12 -85) Penalty, see § 10.99 § 53.090 FALSIFYING INFORMATION UNLAWFUL. It is unlawful for any person to knowingly make any false statements, representation or certification in any application, record, report, plan or other document filed or required to be maintained pursuant to this subchapter or the wastewater discharge permit, or to falsify, tamper with or knowingly render inaccurate any monitoring device or method required under this subchapter. ('89 Code, § 3.31) (Ord. 727, passed 12- 12 -85) Penalty, see § 10.99 EFFECTIVE DATE OF ORDINANCE. This Ordinance shall take effect upon adoption and publication in accordance with the Hutchinson City Charter. Adopted by the City Council this 25th day of February, 2014. Attest: ATTEST: Jeremy Carter, City Administrator Steve Cook, Mayor First Consideration: Second Consideration: Date of Publication: Page 16 TITLE AND SUMMARY OF ORDINANCE NO. 14 -XXXX The following Ordinance is hereby published by title and summary: 1. Title of Ordinance: Sewers An Ordinance to Create and Enact Title 5, Chapter 53, Section 53.07 of the City of Hutchinson Code of Ordinances, Relating to Industrial Wastewater, Pretreatment 2. Summary of Ordinance: This ordinance creates and enacts Title 5, Chapter 53, Section 53.07, of the Hutchinson City Code, which section sets forth uniform requirements for industrial wastewater discharges within the City of Hutchinson. This Chapter applies in the City of Hutchinson, Minnesota and to persons outside the City who are, by contract or agreement with the City, users of the City sewer system. Except as otherwise provided herein, the City Engineer shall administer, implement, and enforce the provisions of this Chapter. This Ordinance shall take effect upon publication in accordance with the Hutchinson City Charter. 3. Availability of Ordinance: A complete, printed copy of this Ordinance is available for inspection by any person during regular business hours in the office of the City Clerk, This Ordinance was passed by the City Council of the City of Hutchinson on the 25th day of February, 2014. ATTEST: Jeremy Carter, City Administrator Steve Cook, Mayor Date of Publication: Page 17 HUTCHINSON CITY COUNCIL ci =W-f 0"'N Request for Board Action 79 Agenda Item: 2013 Annual Report - Residential Leaf Vacuum Service Department: PW /Eng LICENSE SECTION Meeting Date: 2/25/2014 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ communications, Requests Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: Attached is the 2013 Annual Service Report for the Residential Leaf Vacuum Service. Also attached is the Summary Report -2013, identifying the cost components of the program. 2013 tonnage increased 11 % and total loads increased 3% A third vacuum began service on October 25, 2013. Total personnel hours were reduced 17% (with regular hours decreasing 13% and overtime hours decreasing 74 %) Staff will be available to answer any questions about the residential leaf vacuum service and the 2013 activity. BOARD ACTION REQUESTED: None Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: February 25, 2014 City of Hutchinson Public Works Department Operations & Maintenance Residential Leaf Vacuum Service To: Honorable Mayor & City Council members From: John Olson, Public Works Manager CC: Jeremy Carter, City Administrator Kent Exner, DPW /City Engineer Subject: Residential Leaf Vacuum Service - 2013 Annual Service Report Increase in Volume Residential Leaf Vacuum services have been provided for four years at an average cost per home of $26. In 2013, there was a 11% increase in the volume of leaves vacuumed (tons). The number of loads increased by 3% in 2013. Two reasons made it possible to handle this year's additional volume: 1) the addition of another vacuum, which began service on October 25; and, 2) we were able to use the Vac -All for the entire season. Increased volumes are attributed to more residents using the service. We also collected leaves from the Cemetery in 2013. This year's 'heavy' period was very concentrated. Most leaves were late in falling due to the late spring we had in 2013. There were a record number of loads (105 loads or 32% of the whole year's total) hauled in week #5. The heavy concentration of leaves followed a 2" snowfall and cold temperatures. Most of the hard maple tree leaves did not fall until shortly after the snowfall. Service was provided over a 6 -week period in 2013, 2012 and 2011. In 2010, leaves were vacuumed over a 5 -week period. Addition of a Third Leaf Vacuum The third leaf vacuum was ordered in July 2013. The manufacturer had informed us that it was not likely that the vacuum would be available for the 2013 season. However, the manufacturer was able to ship the vacuum earlier than expected and it was used for the first time on October 25. The third vacuum allowed us to manage a 3.1% increase in loads and 11% increase in tons collected while decreasing labor hours by 17% (regular hours were down 13.7 %; and OT hours dropped 73 %). The use of the third vacuum also resulted in about 120 fewer hours of use of the Vac-All. This is a cost savings, as the average per -hour cost of operating the Vac-All is just short of double that of the cost of a leaf vacuum. Oneoine Equipment Maintenance Following the 2013 season, most wear parts (such as tubes, fan blades, fan housings, and tires) needed to be repaired /replaced. This is typically done every other season. The next major rebuild for the leaf vacuums is scheduled after the 2015 season. Total program costs following 2011 (also a rebuild year) were $115,815 and in 2013 were $121,842, which is a 5% increase in costs. The total number of tons collected in 2011 was 499. In 2013 the total number of tons collected was 836, representing a 68% increase in volume. Accidents /Incidents There were no accidents this season. Operators take great care when operating leaf vacuums. For safety, all units are equipped with mirrors, backup cameras, and warning signs. Conclusion I'd like to take this opportunity to publicly thank the Public Works staff for their dedication. The residential leaf vacuum service has been very successful for four years. Over that same period of time the department was downsized by three full -time staff, but existing staff has dug in, worked long hours, and implemented a number of efficiencies to provide this valued service. This service remains one of the most popular services provided by the City. Based on feedback from residents and City staff, plans are to continue this service into the foreseeable future unless directed otherwise by the City Council, or if inadequate resources were to require its elimination. RESIDENTIAL LEAF VACUUM SERVICE ANNUAL SERVICE REPORT Service period Service began Service ended 2013 10/15/13 11/25/13 2012 10/09/12 11/19/12 2011 10 /11 /11 11/21/11 2010 10/19/10 11/22/10 Loads Hauled 2013 2012 2011 2010 REFS - 013 -HEQ ODB Leaf Vacuum 97 113 110 55 STWT- 014 -HEQ ODB Leaf Vacuum 107 112 103 51 STWT- 024 -HEQ Challenger Sweeper 4 - 54 10 STWT - 879 -HTK Vac-Al ISweeper 77 98 56 52 STWT- 184 -HEQ ODB Leaf Vacuum 48 Total Loads Hauled 333 323 323 168 3.1% 0.0% 92.3% Tons Hauled REFS - 013 -HEQ ODB Leaf Vacuum 302.0 301.2 224.6 124.5 STWT- 014 -HEQ ODB Leaf Vacuum 293.4 255.2 171.2 98.9 STWT- 024 -HEQ Challenger Sweeper 16.8 - 24.3 32.7 STWT -879 -HTK Vac-Al ISweeper 70.8 199.8 78.6 134.0 STWT- 184 -HEQ ODB Leaf Vacuum 153.1 Total Tons Hauled 836.1 756.2 498.7 390.1 11% 52% 289' 2013 2012 2011 2010 Regular Hours 727.0 842.5 628.5 465.0 Overtime Hours 14.5 54.5 21.5 13.0 Total Hours 741.5 897.0 650.0 478.0 -17% 38% 36% Regular Pay 16,215.78 17,143.96 12,726.69 10,364.29 Overtime Pay 494.74 1,721.70 695.54 400.29 Total Pay 16,710.52 18,865.66 13,422.23 10,764.58 Indirect Labor Rate (Regular) = 48.75% 7,905.19 8,357.68 6,204.26 5,052.59 Indirect Labor Rate (Overtime) = 22.60% 111.81 389.10 157.19 90.47 Total Indirect Labor 8,017.00 8,746.78 6,361.45 5,143.06 ( *indirect labor rates per FEMA report September 2011) Direct & Indirect Labor - Per Hour 33.35 30.78 30.44 33.28 RESIDENTIAL LEAF VACUUM SERVICE ANNUAL SERVICE REPORT 2010 Hours Repairs Fuel Operating Capital Total 2009 ODB Leaf Vacuum (13)* 141.0 1,324.30 23.15 1,347.45 5,428.50 6,775.95 2009 ODB Leaf Vacuum (14)* 140.0 464.83 754.09 1,218.92 5,428.50 6,647.42 John Deere Tractors ** 157.0 90.54 3,239.26 3,329.80 10,901.00 14,230.80 2003 Sterling/Vac-All' 179.0 2,413.68 2,459.63 4,873.31 16,167.00 21,040.31 2007 Elgin SweeperW 364.0 902.09 1,296.23 2,198.32 22,286.00 24,484.32 981.0 5,195.44 7,772.36 12,967.80 60,211.00 73,178.80 Cost per hour 74.60 2011 Hours Repairs Fuel Operating Capital Total 2009 ODB Leaf Vacuum (13)* 205.0 173.81 616.25 790.06 5,428.50 6,218.56 2009 ODB Leaf Vacuum (14)* 183.0 4,861.27 2,899.06 7,760.33 5,428.50 13,188.83 John Deere Tractors ** 380.9 3,770.00 3,204.22 6,974.22 10,294.40 17,268.62 2003 Sterling/Vac-All' 76.0 16,993.59 1,710.09 18,703.68 16,167.00 34,870.68 2010 Challenger SweeperW 483.0 902.09 1,296.23 2,198.32 22,286.00 24,484.32 1,327.9 26,700.76 9,725.85 36,426.61 59,604.40 96,031.01 Cost per hour 72.32 (0.03) 2012 Hours Repairs Fuel Operating Capital Total 2009 ODB Leaf Vacuum (13)* 148.0 551.71 3,598.33 4,150.04 5,428.50 9,578.54 2009 ODB Leaf Vacuum (14)* 152.0 410.88 3,308.83 3,719.71 5,428.50 9,148.21 John Deere Tractors ** 321.0 91.37 - 91.37 11,091.49 11,182.86 2003 Sterling/Vac -AII4 243.0 1,946.41 4,529.71 6,476.12 16,167.00 22,643.12 2010 Challenger SweeperW 4.0 - 65.12 65.12 22,286.00 22,351.12 868.0 3,000.37 11,501.99 14,502.36 60,401.49 74,903.85 Cost per hour 86.29 0.19 2013 Hours Repairs Fuel Operating Capital Total 2009 ODB Leaf Vacuum (13)* 193.0 3,785.72 2,361.34 6,147.06 5,428.50 11,575.56 2009 ODB Leaf Vacuum (14)* 191.2 4,034.59 3,002.02 7,036.61 5,428.50 12,465.11 2013 ODB Leaf Vacuum (184)* 152.0 345.16 1,701.05 2,046.21 5,428.50 7,474.71 AIRP- 055 -TRC (Airport tractor) 7.0 224.50 134.67 359.17 5,000.00 5,359.17 John Deere Tractors ** 384.2 - - - 15,600.00 15,600.00 2003 Sterling/Vac-All' 120.0 1,388.59 3,590.40 4,978.99 16,167.00 21,145.99 2010 Challenger SweeperW 7.0 1,001.50 206.01 1,207.51 22,286.00 23,493.51 1,054.4 10,780.06 10,995.49 21,775.55 75,338.50 97,114.05 Cost per hour 92.10 7% Leaf Vacuums ($38K replacement cost =7 years); Tractor rent per year, Vac-All ($194K replacement cost.' 12 years); Sweeper ($156Kreplacementcost .'7ye m) RESIDENTIAL LEAF VACUUM SERVICE ANNUAL SERVICE REPORT 2010 10,764.58 5,143.06 12,967.80 60,211.00 89,086.44 530.28 228.37 509.07 31.82 21.73 5 wks: 17,817.29 2013 2012 2011 Direct labor 16,710.52 18,865.66 13,422.23 Indirect labor 8,017.00 8,746.78 6,361.45 Equipment operating costs 21,775.55 14,502.36 36,426.61 Equipment capital costs 75,338.50 60,401.49 59,604.40 Total program costs 121,841.57 102,516.29 115,814.69 0.19 (0.11) 0.30 Cost per load 365.89 317.39 358.56 Cost per ton 145.73 135.57 232.23 Cost per curb mile 175 696.24 585.81 661.80 Cost per block 2800 43.51 36.61 41.36 Cost per house 4100 29.72 25.00 28.25 Cost per week '10 = 5;'11 &'12 = 6 6 6 wks: 20,306.93 17,086.05 6 wks: 19,302.45 2010 10,764.58 5,143.06 12,967.80 60,211.00 89,086.44 530.28 228.37 509.07 31.82 21.73 5 wks: 17,817.29 HUTCHINSON CITY COUNCIL ci =W-f 0"'N Request for Board Action 79 Agenda Item: Discussion of Tree Disease /Infestation Mitigation Policy Department: PW /Eng LICENSE SECTION Meeting Date: 2/25/2014 Application Complete N/A Contact: Mike Bahe /John Olson Agenda Item Type: Presenter: Mike Bahe /John Olson Reviewed by Staff ❑ New Business Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: City Finance, Parks and Public Works Departments have been reviewing policies and processes relative to the tree disease /infestation mitigation account and the potential emerald ash borer response. At this point, the attached two memorandums address the status of these initiatives. At the upcoming City Council meeting, City staff will provide a review of these documents and be open to questions or feedback. Also, City staff will briefly review the attached forestry diversification project overview relative to work that is currently proposed to be addressed. BOARD ACTION REQUESTED: Approval of account name to "Tree Disease /Infestation Mitigation" and associated spending policy priorities. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: C February 10, 2014 City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234 -4219 Fax (320) 234 -6971 To: City Council members and Jeremy Carter, City Administrator From: John Olson, Pub Wks Mgr Mike Bahe, Natural Resource Specialist Copy: Kent Exner, DPW /City Engr Dolf Moon, Dir. of PRCE Subject: Resolution 13853 (February 22, 2011) After discussions with the Tree Board, City staff recommends an internal spending policy be established in accordance with identified priorities (see attached). Staff recommends changing the title of the account to "Tree Disease /Infestation Mitigation" • This title would be more clearly representative of the fund's intent. The City is potentially vulnerable to a number of known and unknown tree diseases and infestations. There are a number of diseases and infestations that could affect any number of tree species which would result in significant mitigation costs. For example, the City has already confirmed the presence of other diseases and infestations, such as Dutch elm disease and bur oak blight. Staff recommends language to clearly communicate priorities for any disbursements from the account. (First priority) Survevs and evaluations. • To update and maintain forestry inventories and surveys to ensure that representative data is available to assist in planning responses and management of any diseases /infestations. • To assist staff in identifying diseases /infestations within the City and to help determine the scope of the disease or infestation. This information is critical for identifying resources needed for response. • To conduct ongoing evaluations of identified diseased /infested trees to determine priority for removal and replacement. Under normal circumstances, inventory maintenance is done by existing staff. It may be necessary to have additional assistance when efforts are concentrated on the response to a disease /infestation. For example, it would be important to keep inventory information up -to- date and provide some help to prioritize risk levels if City staff were focused on tree removal. If needed, expenditure of funds would likely be $4,000 - $8,000. (Second priority) Urban forest manaeement (trees on public orooertv). • Prior to disease /infestation: • To provide for urban forest management projects, including targeted removal and replacement projects not funded by other sources and to use funds as matching funds for available urban forest management grants. • Funding for biotic /abiotic treatments when necessary for preservation of high -value trees. Before a disease /infestation is identified as being present in or near the City which has the potential for significant impact on the urban forest, the goal is to: 1) identify specific, high -value trees and 2) to implement urban forest management projects. These priorities would remain in place until such time as a disease /infestation was identified as being present within the City. Once a disease /infestation is present, these priorities would cease and the priority of removing and replacing high risk trees would begin. • After disease /infestation: • To identify high risk public trees for removal (parks, boulevard, etc.). • To provide for the replacement of public trees (parks, boulevards, etc.). Once a disease /infestation is identified as being present within the City, the goal would be to remove high risk trees in priority order. Following removal, it would be the goal to replace as many of these removed trees as was financially feasible. (Third priority) Private trees. • After disease /infestation: To use any available funds, if any remain, to provide a portion of matching funds required by available grant programs for removal /replacement of trees on private property. To use any available funds, if any remain, in cost - sharing in the removal and replacement of private trees. While it is unlikely that excess funds would be available in the account, there is the possibility that removal and replacement needs for publicly owned trees may be able to be accounted for in other manners. If response needs for public trees are accounted for and there were a significant balance of funds in the account, the funds could be used to assist with removals /replacements on private property. The first choice would be to participate in any grant or program specifically identified for assisting property owners. If a significant balance remains and no such removal /replacement program was available, the City could establish a cost - sharing program of its own. RESOLUTION NO. 13853 A RESOLUTION AUTHORIZING ESTABLISHMENT OF AN EMERALD ASH BORER FUND IN THE CITY OF HUTCHINSON Whereas, The City of Hutchinson is establishing an Emerald Ash Borer fund to start earmarking funds in anticipation of a city -wide infestation, and: Whereas, This funding source will allow, at least in part, for a large scale removal, treatment and replacement program to restore the tree canopy in the City of Hutchinson back to an appropriate level as it was before the infestation, NOW THEREFORE BE IT RESOLVED: (1) That $55,000 annually from the City's Refuse fund shall be transferred to the General Fund for the purpose of creating a funding mechanism for the future replacement, treatment, and removal of infected trees. (2) That a future Emerald Ash Borer internal spending policy will be put in place to identify the specific activities and expenses eligible for use of these funds. All expenditures will be documented and tracked for policy compliance. Adopted by the City Council this 22nd day of February, 2011. ATTEST: Steven W. Cook, Mayor Jeremy J. Carter, City administrator tr tam 3 DRAFT -- Internal Spending Policy -- DRAFT for Resolution 13853 Dated February 10, 2014 The title of the account shall be the "Tree Disease /Infestation Mitigation" account The first priority for use of these funds is for surveys and evaluations: • To update and maintain forestry inventories and surveys to ensure that representative data is available to assist in planning responses and management of any diseases /infestations. • To assist staff in identifying diseases /infestations within the City and to help determine the scope of the disease or infestation. This information is critical for identifying resources needed for response. • To conduct ongoing evaluations of identified diseased /infested trees to determine priority for removal and replacement. Routine maintenance of tree inventory information shall be accounted for in operating budgets. In the event that additional assistance is required to update or maintain inventory information or provide evaluations of identified diseased /infested trees, these funds could be used to offset costs in excess of those typically incurred to maintain the tree inventory. The second priority for use of these funds is for urban forest management: Before a disease /infestation is identified as being within the City or if prior to the disease /infestation being deemed as imminently causing significant costs related to the disease /infestation, the top priority for use of the funds shall be proactive urban forest management on public property, to include: • To provide for urban forest management projects, including targeted removal and replacement projects not funded by other sources and to use funds as matching funds for available urban forest management grants. • To provide for biotic /abiotic treatments, when necessary, for preservation of high - value public trees. After disease or infestation, the proactive measures identified above would cease and focus would shift to activities necessitated by the disease /infestation, including: • To provide for the removal of high risk or potentially high risk trees located on public property. • To provide for replacement of trees removed from public property. The third and lowest priority for use of any remaining funds of significant amount would be to assist private property owners with management of a disease /infestation, to include: 1. After disease or infestation: • To provide a portion of matching funds required by grants available for removal and replacement of trees on private property if adequate funds remain in the account. • To use the funds for sharing the costs of removal and replacement of trees on private property if adequate funds remain in the account. It is unlikely that funds of any significant amount would be available in the account following a disease /infestation response affecting a significant amount of publicly owned trees. However, this provision is included so in the case that tree removals /replacements were able to be funded in some other manner and a significant balance were available in the account, some level of assistance to private property owners may be considered at that time. The first priority would be to couple the assistance with an existing grant or program, but in the absence of such a grant /program, the City could design some kind of cost - sharing with private property owners. C February 10, 2014 City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234 -4219 Fax (320) 234 -6971 To: City Council members and Jeremy Carter, City Administrator From: John Olson, Pub Wks Mgr Mike Bahe, Natural Resource Specialist Copy: Kent Exner, DPW /City Engr Dolf Moon, Dir. of PRCE Andy Kosek, Creekside Coordinator Subject: Emerald Ash Borer (EAB) Response Current City Code allows the City to declare infested trees a nuisance. The City can remove or cause the removal of trees declared a nuisance and participate in the cost of the removals at any level determined by the City Council. An EAB infestation appears to be a matter of "WHEN ", not "IF ". To prepare the City for an infestation, staff prepared a process by which a response to an infestation may be managed. The steps of the response include: 1) Identifv EAB as a nuisance. The intent is to approach the City Council for declaration of EAB as a nuisance once it is learned that EAB has been positively detected within the county or within a neighboring county. 2) Public Notice of EAB Nuisance Declaration. Once an infestation of EAB is detected, staff would prepare a public notice for consideration by the City Council that declares EAB as a nuisance. At a public meeting, information about EAB would be shared and an outline of issues surrounding the infestation, to include information about proactive and reactive strategies would be addressed. City staff, and perhaps other resource personnel, would be available to answer any questions about EAB and what property owners could expect if trees in the City become infested. Another goal of the meeting would be to identify expectations of property owners, as outlined in the City Code. 3) Resolution Ordering Abatement of Nuisance. A resolution declaring EAB infested trees as a nuisance would be considered after a public meeting. The resolution would delegate inspection authority to appropriate City personnel. The resolution would also identify areas where wood could be disposed of. Authority to order removals on private property in accordance with City Code would be included in the resolution so a mechanism is in place to address the risk potential of trees that may have died from the infestation. Recognizing that EAB may affect a significant number of trees, a provision would also be included authorizing inspectors to extend the twenty (20) day response time period identified in the City Code based on resources available and the risk potential of any particular tree. 4) Work Order. The designated inspectors would prepare a work order for removal of public and private trees, following an inspection that verifies the presence of EAB. In accordance with the City Code, property owners would have 20 days to respond. After 20 days, the City would have the authority to perform the work, pay the contractor, bill the property owner, add an administrative fee, and certify any unpaid bills to a property owner's taxes. Following an infestation, local resources may not be able to address the work within 20 days. In that case, considering available resources and the risk potential of a particular tree, inspectors could grant a time extension beyond 20 days. 5) Disposal of Wood. The City will designate a disposal site for wood infested with EAB. The desire of the City would be to utilize wood to its highest, best use. However, wood waste would be chipped until such time as State of Minnesota authorities indicate there are appropriate alternatives for utilization of infested wood. Forestry Diversification Project Overview 2/18/2014 The Diversification Project is a forest management approach that seeks to reduce the population of ash (Fraxinus) to represent less than 15% of publicly owned trees citywide. Currently, ash accounts for 16.5 %. To do so, 49 project areas have been developed. Ash populations within each project area must represent less than 20% of the total species in order for the citywide ash population to drop below 15 %. This project is funded by the Tree Disease /Infestation Mitigation account. It is estimated that on an annual basis up to $25,000 will be used for project implementation and any remaining funds will be continually set aside for future use. Why ash? Hutchinson's decision to focus on ash follows the discovery and spread of emerald ash borer (EAB) throughout eastern counties of Minnesota. Emerald ash borer is an invasive, non - native insect that attacks and kills all species within the Fraxinus genera. The adults are small, iridescent beetles that spend the summer months outside of ash trees. The grub -like, insect larvae live underneath the bark creating tunnels that ultimately lead to the death of any infested ash tree within three years. Approach To accomplish an ash population of less than 15% citywide, a number of strategic measures were taken into account: ■ Focus on the diversification of publicly owned trees ■ High use areas with large ash populations will be of high priority ■ Use zoning system to divide city into 49 smaller project areas for ease of management, implementation and budgeting ■ Calculate percentage of ash in each of the 49 project areas ■ In project areas with more than 20% ash, calculate number of ash to be removed, bringing ash representation below 20% ■ In project areas with less than 20% ash, removals will not be needed ■ In project areas with an extreme ash population, up to three project phases will be considered ■ Work in ROW will be done by private contractors ■ Manage park trees separately from ROW trees Considering these measures, the number of total ash that will be removed by the end of the Diversification Project will bring the overall citywide ash population below 15 %. Method In order to calculate the percentage of ash in each of the 49 project areas, existing tree inventory has been used. In areas with a more than 20% ash representation, condition ratings and DBH measurements of all ash will be taken. Those that are in poor condition will be indicated for removal and replacement as part of the Diversification Project. Replacement species will be varieties known to do well in Hutchinson, and will not include species of maple (Acer). Lastly, in areas where projects will occur a Request for Price Quotation document has been created. This document contains the following: 1) Indication of project area; 1 2) Diversification Project Overview; 3) Removal List containing blank for bid cost per tree; 4) Replacement List containing blank for bid cost per tree; 5) Diversification Removals Map; 6) City of Hutchinson's Tree Removal Guidelines and Planting Specifications. When each project area is ready for implementation, a Notification Letter will be sent out to residents and a neighborhood meeting will be held in project areas with an excess number of removals, or heightened interest in the Diversification Project. The Request for Price Quotation document will then be provided to contractors for bidding. In regards to city parks, up to $5,000 of the $25,000 from the Tree Disease /Infestation Mitigation account will be dedicated to park removals and replacements. Ideally, volunteer park plantings would alleviate the cost of replacement labor, along with the consideration of in -house removals. Timeline The Diversification Project is currently in the Initial Planning Stage. The goal is to begin the Implementation Stage by spring 2014, focusing on areas with the highest density of ash. Once projects are underway, completion of the Diversification Project is set for ten years. \ Sept I Initial Mar 2014 Planning Stage \ Dec I Tree Board Meet with city Feb - / approval directors Feb City Council Begin 2014 / approval Implementation Stage Mar — Apr Request for Price Quotation document to private contractors f Implement • removals and 2014 / replacements in SW9 Notification Neighborhood Letter to meeting with residents residents 2 HUTCHINSON CITY COUNCIL ci =W-f 0"'N Request for Board Action 79 Agenda Item: Discussion of 2nd Avenue SE Bridge Feasibility Study Department: PW /Eng LICENSE SECTION Meeting Date: 2/25/2014 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ New Business Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: Following the Resource Allocation Committee's recent review of the attached 2nd Avenue SE Bridge Feasibility Study, City staff has been asked to present this information to the full City Council. At this point, several alternatives to address the existing bridge conditions and future needs are identified and thoroughly examined within this study. At the upcoming City Council meeting, City staff will review this document and discuss potential project funding options and construction time frames. Also, the possibility of entering into an engineering services agreement to address the final design effort associated with the preferred alternative(s) will be reviewed. BOARD ACTION REQUESTED: Feedback regarding bridge alternatives and potential engineering services agreement. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: Feasibility Study for City of Hutchinson Bridge No. 43506 over South Fork Crow River Presented to the City of Hutchinson, MN January 16, 2014 ::4 ERICKSON ENGINEERING - 9330 James Ave S, Bloomington, MN 55431 •952- 929 -6791 •800 -545 -8020 • fx 952 - 929 -2909 • www.edckson -eng.com I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly licensed Professional Engineer under the laws of the State of Minnesota. � 2;17� // �/ f), - /I/- Ronald L. Dokken Date: 1/16/2014 License No. 13931 Feasibility Study for Bridge 43506 TABLE OF CONTENTS INTRODUCTION ................................................................................... ..............................2 BRIDGE CONDITION ............................................................................ ..............................2 REPAIR AND REPLACEMENT OPTIONS ........................................... ..............................4 OPTION 1 — REPAIR DEFICIENT BRIDGE ELEMENTS ONLY ..................... ..............................4 OPTION 2 —WIDEN EXISTING BRIDGE TO ACCOMMODATE 12' PEDESTRIAN /BICYCLE TRAIL ON SOUTH SIDE OF BRIDGE AND REPAIR EXISTING DEFICIENT BRIDGE ELEMENTS...................................................................................................... ..............................5 OPTION 3 — REPLACE EXISTING BRIDGE WITH NEW SLAB SPAN STRUCTURE .................6 OPTION 4 — REPLACE BRIDGE WITH NEW SLAB SPAN STRUCTURE WITH 12 -FOOT WIDE PEDESTRIAN /BICYCLE TRAIL ....................................................................... ..............................7 OPTION 5 — REPAIR DEFICIENT BRIDGE ELEMENTS AND CONSTRUCT SEPARATE PEDESTRIAN / BICYLCE BRIDGE ADJACENT TO THE STRUCTURE .......... ..............................7 ESTIMATED COST SUMMARY ............................................................ ..............................8 OPTION 1 OPTION 2 OPTION 3 OPTION 4 OPTION 5 Q Erickson Engineering Co., LLC - 1 - .9 10 12 14 16 Feasibility Study for Bridge 43506 INTRODUCTION Bridge Number 43506 currently carries Second Avenue over the South Fork Crow River in the City of Hutchinson. The bridge was built in 1967, consists of 5 spans and is approximately 131 feet long. It has a 29 -foot wide roadway and a 4.3 -foot wide sidewalk on the north side of the bridge. The superstructure of the bridge is constructed of precast concrete channel sections that were bolted together to form a continuous deck. After setting the concrete sections, a bituminous overlay was placed to provide a smooth driving surface and to protect the precast concrete from the weather. This type of construction was relatively common for short span bridges built during the 1960's and into the 1970's. The concrete abutments and pier caps are both supported on single rows of cast -in- place concrete piling that are 20 to 25 feet long, according to the original plans. The bridge currently carries a 12" water main, a City owned fiber optic line and electric power for street lighting. A telephone line is buried under the river just south of the bridge. BRIDGE CONDITION The bridge has been inspected by City staff on an annual basis since at least 2005. The findings are documented in the Bridge Inspection Reports on file with the Minnesota Department of Transportation. In addition, Erickson Engineering Q Erickson Engineering Co., LLC - 2 - Feasibility Study for Bridge 43506 conducted a limited condition inspection of the bridge superstructure in 2011 to allow calculation of updated load capacity ratings for the precast concrete channels. During the 2011 inspection we noted several relatively small areas on the bottoms of the concrete channels where concrete had spalled off, exposing the steel reinforcing bars. We also noted numerous areas where concrete had rust stains and had longitudinal cracks in the bottoms and sides of the legs of the channels. Subsequent inspections by City staff have indicated that many of the rusted and cracked areas have since lost concrete protection over the steel reinforcement. This deterioration should be expected to continue at a more rapid rate as more and more of the reinforcement becomes exposed. The exposed reinforcement will also corrode at a more rapid rate as it is exposed to moisture and deicing chemicals. The abutments remain in relatively good condition, considering the age of the bridge, with only minor cracking noted. The paint system for the steel pile shells at the piers is failing, due to exposure to water and leakage of deicing chemicals through the bridge deck. At this time no significant loss of structural capacity has been noted in the pier piling. The concrete pier caps are in relatively good condition. The NBI Condition Ratings for the bridge that are contained in the Structure Inventory Report are: Deck 4 — Poor Condition Superstructure 4 — Poor Condition Q Erickson Engineering Co., LLC - 3 - Feasibility Study for Bridge 43506 Substructure Channel Structure Evaluation 7 — Good Condition 4 — Poor Condition 4 — Poor Condition Due to the superstructure condition, the bridge is classified as structurally deficient. The bridge load ratings are: Inventory Rating HS 11.7 Operating Rating HS 19.5 Due to the condition of the precast concrete channels, the bridge has been load posted at 26 tons for single -unit trucks and 40 tons for combination vehicles. REPAIR AND REPLACEMENT OPTIONS Due to the increasing rate of deterioration of the bridge, the City has contracted with Erickson Engineering to study possible options for repair or replacement of the bridge. These options will be discussed below, followed by projected costs for the various options. OPTION 1 — REPAIR DEFICIENT BRIDGE ELEMENTS ONLY In Option 1, only deficient bridge elements will be repaired. The cracked and spalled concrete will be removed from the concrete channels and rust will be cleaned from Q Erickson Engineering Co., LLC - 4 - Feasibility Study for Bridge 43506 the exposed reinforcement bars. New mortar will be packed onto the bottoms of the channel legs to cover the reinforcement. The bituminous overlay will be removed and new joint waterproofing will be placed over the joints at the piers and along joints between adjacent channels, followed by placement of a new bituminous overlay. Existing steel pile shells at the piers will be cleaned and painted. Stone riprap protection of the river banks beneath the bridge will be improved. If the City intends to use State -Aid funding for the repair option, the bridge railings will likely need to be replaced, because the existing railings do not meet current crash -test standards. This cost has not been included in the estimate at this time. This repair will do little to increase the load capacity of the bridge and will extend the bridge's life 10 to 15 years. OPTION 2 — WIDEN EXISTING BRIDGE TO ACCOMMODATE 12' PEDESTRIAN /BICYCLE TRAIL ON SOUTH SIDE OF BRIDGE AND REPAIR EXISTING DEFICIENT BRIDGE ELEMENTS This option includes all work described above, for Option 1. It also includes widening the bridge using cast in place concrete slab spans to accommodate a 12- foot trail on the south side of the bridge. This will include removal of the south abutment wingwalls, extending the abutments and construction of new wingwalls. Pier extensions will be constructed, as well. The existing south bridge railing will be removed and a new bicycle rail will be constructed as part of the widening. Q Erickson Engineering Co., LLC - 5 - Feasibility Study for Bridge 43506 This option, as well does not increase the load capacity of the remaining bridge elements, and only extends the bridge's life 10 to 15 years. OPTION 3 — REPLACE EXISTING BRIDGE WITH NEW SLAB SPAN STRUCTURE Option 3 involves complete removal of the existing bridge and construction of a new bridge, approximately 140 feet long, with a 28 -foot roadway and a 4' -4" sidewalk along one side of the bridge. The bridge will be supported on new concrete abutments and piers with driven piling. While the existing abutments are in relatively good condition, they were designed for smaller dead loads and lighter vehicles, and would not meet the requirements of current design standards. Due to their age, one should expect that the old abutments would deteriorate more rapidly than the rest of a new bridge, which could lead to a new load posting for the structure. Therefore, reuse of the existing abutments has not been considered to be a viable option. The bridge superstructure will consist of cast -in -place concrete slab spans, which have been chosen to minimize the structure depth. This will result in a smaller raise of the roadway elevation which will reduce the impact on approach roadway grades. The riverbanks beneath the bridge will be graded to fit with the new structure and new riprap will be placed. The resulting bridge will meet all current design criteria and no load posting will be required. Q Erickson Engineering Co., LLC - 6 - Feasibility Study for Bridge 43506 The conduits being carried on the existing bridge will be placed in the sidewalk of the new bridge. The existing watermain will be relocated off the new bridge, and will be buried beneath the river. OPTION 4 — REPLACE BRIDGE WITH NEW SLAB SPAN STRUCTURE WITH 12- FOOT WIDE PEDESTRIAN /BICYCLE TRAIL Option 4 includes work described above for Option 3, with the addition of a 12 -foot wide pedestrian /bicycle trail along the south side of the bridge. OPTION 5 — REPAIR DEFICIENT BRIDGE ELEMENTS AND CONSTRUCT SEPARATE PEDESTRIAN / BICYLCE BRIDGE ADJACENT TO THE STRUCTURE Option 5 includes the work described above for Option 1, which only involves repairing deficient bridge elements. A stand -alone pedestrian /bicycle bridge will be constructed parallel with the existing bridge. This option has all the limitations of Option 1, but does provide the City with a new trail crossing over the river. Q Erickson Engineering Co., LLC - 7 - Feasibility Study for Bridge 43506 ESTIMATED COST SUMMARY BELOW IS A SUMMARY OF THE ESTIMATED COSTS FOR THE 5 OPTIONS. SEE FOLLOWING PAGES FOR DETAILED COST BREAKDOWN OF THE OPTIONS. OPTION 1 $ 121,991.00 REPAIR DEFICIENT BRIDGE ELEMENTS ONLY OPTION 2 $ 339,199.00 WIDEN EXISTING BRIDGE TO ACCOMMODATE 12 -FT. PEDESTRIAN /BICYCLE TRAIL ON SOUTH SIDE OF BRIDGE AND REPAIR EXISTING BRIDGE ELEMENTS. OPTION 3 $ 849,732.00 REPLACE EXISTING BRIDGE WITH A NEW 140 -FT LONG SLAB SPAN STRUCTURE WITH 28 -FT ROADWAY & 4' -4" SIDEWALK OPTION 4 $ 988,429.00 REPLACE EXISTING BRIDGE WITH A NEW 140 -FT LONG SLAB SPAN STRUCTURE WITH 28 -FT ROADWAY & 12 -FT PEDESTRIAN /BICYCLE TRAIL OPTION 5 $ 441,191.00 CONSTRUCT A SEPARATE PEDESTRIAN /BICYCLE BRIDGE ADJACENT TO EXISTING BRIDGE AND REPAIR EXISTING BRIDGE DEFICIENT ELEMENTS Q Erickson Engineering Co., LLC - 8 - Feasibility Study for Bridge 43506 OPTION 1 REPAIR DEFICIENT BRIDGE ELEMENTS ONLY OPTION 1 EST. UNIT EST. ITEM UNIT QUANT. PRICE COST MOBILIZATION LUMP SUM 1 6,000.00 $ 6,000.00 CLEARING AND GRUBBING TREE 15 300.00 $ 4,500.00 REPAIR PRECAST CONCRETE CHANNEL LEGS LIN FT 2882 23.00 $ 66,286.00 & SEAL GRIND AND MILL BITUMINOUS OVERLAY SQ FT 3840 2.00 $ 7,680.00 3 -PLY JOINT WATERPROOFING SQ FT 1535 5.00 $ 7,675.00 BITUMINOUS OVERLAY 1" TO 3" THICK TON 50 200.00 $ 10,000.00 CLEAN & PAINT STEEL PILE SHELLS LUMP SUM 1 7,500.00 $ 7,500.00 RANDOM RIPRAP CLASS IV TON 110 60.00 $ 6,600.00 FLOTATION SILT CURTAIN LIN FT 150 15.00 $ 2,250.00 TURF ESTABLISHMENT LUMP SUM 1 1,000.00 $ 1,000.00 TRAFFIC CONTROL LUMP SUM 1 2,500.00 $ 2,500.00 TOTAL: $ 121,991.00 Q Erickson Engineering Co., LLC - 9 - Feasibility Study for Bridge 43506 OPTION 2 WIDEN EXISTING BRIDGE TO ACCOMMODATE 12 -FT. PEDESTRIAN /BICYCLE TRAIL ON SOUTH SIDE OF BRIDGE AND REPAIR EXISTING BRIDGE ELEMENTS. OPTION 2 EST. UNIT EST. ITEM UNIT QUANT. PRICE COST MOBILIZATION LUMP SUM 1 30,000.00 $ 30,000.00 CLEARING AND GRUBBING TREE 20 300.00 $ 6,000.00 REPAIR PRECAST CONCRETE CHANNEL LEGS LIN FT 2882 23.00 $ 66,286.00 & SEAL GRIND AND MILL BITUMINOUS OVERLAY SQ FT 3840 2.00 $ 7,680.00 3 -PLY JOINT WATERPROOFING SQ FT 1535 5.00 $ 7,675.00 BITUMINOUS OVERLAY 1" TO 3" THICK TON 50 200.00 $ 10,000.00 CLEAN & PAINT STEEL PILE SHELLS LUMP SUM 1 7,500.00 $ 7,500.00 RANDOM RIPRAP CLASS IV TON 243 60.00 $ 14,580.00 FLOTATION SILT CURTAIN LIN FT 150 15.00 $ 2,250.00 TURF ESTABLISHMENT LUMP SUM 1 1,500.00 $ 1,500.00 TRAFFIC CONTROL LUMP SUM 1 3,500.00 $ 3,500.00 GRANULAR FILTER TON 40 30.00 $ 1,200.00 REMOVE S. ABUT. WINGS, LIGHT, CONC. LUMP SUM 1 4,000.00 $ 4,000.00 POSTS, RAIL & CONDUIT STRUCTURE EXCAVATION LUMP SUM 1 5,000.00 $ 5,000.00 STRUCTURAL CONCRETE 3Y43 CU YD 31 700.00 $ 21,700.00 BRIDGE SLAB CONCRETE 3Y33A SQ FT 1644 32.00 $ 52,608.00 TYPE P RAILING CONCRETE 3Y46A LIN FT 132 80.00 $ 10,560.00 REINFORCEMENT BARS - EPDXY COATED POUND 20000 1.20 $ 24,000.00 DRILLED ANCHORAGES EACH 52 60.00 $ 3,120.00 C -I -P CONCRETE PILING DELIVERED 16" LIN FT 415 45.00 $ 18,675.00 C -I -P CONCRETE PILING DRIVEN 16" LIN FT 415 3.00 $ 1,245.00 C -I -P CONCRETE TEST PILE, 50 FT. LONG 16" EACH 3 6,000.00 $ 18,000.00 3" CONDUIT LUMP SUM 1 5,000.00 $ 5,000.00 2" CONDUIT LUMP SUM 1 3,000.00 $ 3,000.00 CONDUIT - LIGHTING (INCLUDES WIRING) LUMP SUM 1 8,000.00 $ 8,000.00 REPLACE LIGHT LUMP SUM 1 1,500.00 $ 1,500.00 Q Erickson Engineering Co., LLC - 10 - Feasibility Study for Bridge 43506 OPTION 2 EST. UNIT EST. ITEM UNIT QUANT. PRICE COST CHAIN LINK FENCE LIN FT 132 35.00 $ 4,620.00 TOTAL: $ 339,199.00 Q Erickson Engineering Co., LLC - 11 - Feasibility Study for Bridge 43506 OPTION 3 REPLACE EXISTING BRIDGE WITH A NEW 140 -FT LONG SLAB SPAN STRUCTURE WITH 28 -FT ROADWAY & 4' -4" SIDEWALK OPTION 3 EST. UNIT EST. ITEM UNIT QUANT. PRICE COST MOBILIZATION LUMP SUM 1 45,000.00 $ 45,000.00 TRAFFIC CONTROL LUMP SUM 1 6,000.00 $ 6,000.00 CLEARING AND GRUBBING TREE 30 250.00 $ 7,500.00 REMOVE OLD BRIDGE LUMP SUM 1 25,000.00 $ 25,000.00 STRUCTURE EXCAVATION LUMP SUM 1 25,000.00 $ 25,000.00 SLOPE PREPARATION LUMP SUM 1 3,000.00 $ 3,000.00 STRUCTURAL CONCRETE 3Y43 CU YD 90 600.00 $ 54,000.00 BRIDGE SLAB CONCRETE 3Y33A HP SQ FT 4970 43.00 $ 213,710.00 TYPE F RAILING CONCRETE 3Y46A LIN FT 140 85.00 $ 11,900.00 TYPE P RAILING CONCRETE 3Y46A LIN FT 180 85.00 $ 15,300.00 SIDEWALK CONCRETE 3Y46A SQ FT 981 12.00 $ 11,772.00 REINFORCEMENT BARS - EPDXY COATED POUND 115000 1.20 $ 138,000.00 ORNAMENTAL METAL RAILING LIN FT 180 150.00 $ 27,000.00 C -I -P CONCRETE PILING DELIVERED 12" LIN FT 550 30.00 $ 16,500.00 C -I -P CONCRETE PILING DRIVEN 12" LIN FT 550 3.00 $ 1,650.00 C -I -P CONCRETE PILING DELIVERED 16" LIN FT 660 40.00 $ 26,400.00 C -I -P CONCRETE PILING DRIVEN 16" LIN FT 660 3.00 $ 1,980.00 C -I -P CONCRETE TEST PILE, 60 FT. LONG 12" EACH 2 6,000.00 $ 12,000.00 C -I -P CONCRETE TEST PILE, 60 FT. LONG 16" EACH 2 7,000.00 $ 14,000.00 PILE POINTS 12" EACH 12 150.00 $ 1,800.00 PILE POINTS 16" EACH 14 300.00 $ 4,200.00 RANDOM RIPRAP CLASS IV TON 450 60.00 $ 27,000.00 GRANULAR FILTER TON 130 30.00 $ 3,900.00 APPROACH PANEL (INCLUDES SILL) SQ YD 174 240.00 $ 41,760.00 E8H JOINT LIN FT 72 80.00 $ 5,760.00 ORNAMENTAL LIGHTS EACH 4 2,500.00 $ 10,000.00 CONDUIT SYTEM LIGHTING (INCL WIRING & LUMP SUM 1 15,000.00 $ 15,000.00 SVC) Q Erickson Engineering Co., LLC - 12 - Feasibility Study for Bridge 43506 OPTION 3 EST. UNIT EST. ITEM UNIT QUANT. PRICE COST CONDUIT SYSTEM 3" EACH 2 7,000.00 $ 14,000.00 CONDUIT SYSTEM 2" EACH 1 4,000.00 $ 4,000.00 12" WATERMAIN HDPE (DIRECTIONAL BORE) LIN FT 300 130.00 $ 39,000.00 12" WATERMAIN CONNECTIONS EACH 2 2,000.00 $ 4,000.00 REMOVE EXISTING WATERMAIN LUMP SUM 1 6,000.00 $ 6,000.00 WATERMAIN VALVES & BOXES EACH 2 2,500.00 $ 5,000.00 FLOOR DRAINS EACH 6 500.00 $ 3,000.00 FLOTATION SILT CURTAIN LIN FT 200 15.00 $ 3,000.00 TEMPORARY MULCH TON 2 400.00 $ 800.00 SILT FENCE LIN FT 200 4.00 $ 800.00 TURF ESTABLISHMENT LUMP SUM 1 2,000.00 $ 2,000.00 REINFORCEMENT BARS - STAINLESS STEEL POUND 500 6.00 $ 3,000.00 TOTAL: $ 849,732.00 Q Erickson Engineering Co., LLC -13- Feasibility Study for Bridge 43506 OPTION 4 REPLACE EXISTING BRIDGE WITH A NEW 140 -FT LONG SLAB SPAN STRUCTURE WITH 28 -FT ROADWAY & 12 -FT PEDESTRIAN /BICYCLE TRAIL OPTION 4 EST. UNIT EST. ITEM UNIT QUANT. PRICE COST MOBILIZATION LUMP SUM 1 50,000.00 $ 50,000.00 TRAFFIC CONTROL LUMP SUM 1 6,000.00 $ 6,000.00 CLEARING AND GRUBBING TREE 30 250.00 $ 7,500.00 REMOVE OLD BRIDGE LUMP SUM 1 25,000.00 $ 25,000.00 STRUCTURE EXCAVATION LUMP SUM 1 30,000.00 $ 30,000.00 SLOPE PREPARATION LUMP SUM 1 3,000.00 $ 3,000.00 STRUCTURAL CONCRETE 3Y43 CU YD 105 600.00 $ 63,000.00 BRIDGE SLAB CONCRETE 3Y33A HP SQ FT 6043 43.00 $ 259,849.00 TYPE F RAILING CONCRETE 3Y46A LIN FT 140 85.00 $ 11,900.00 TYPE P RAILING CONCRETE 3Y46A LIN FT 180 85.00 $ 15,300.00 SIDEWALK CONCRETE 3Y46A SQ FT 2453 10.00 $ 24,530.00 REINFORCEMENT BARS - EPDXY COATED POUND 138000 1.20 $ 165,600.00 ORNAMENTAL METAL RAILING LIN FT 180 150.00 $ 27,000.00 C -I -P CONCRETE PILING DELIVERED 12" LIN FT 770 30.00 $ 23,100.00 C -I -P CONCRETE PILING DRIVEN 12" LIN FT 770 3.00 $ 2,310.00 C -I -P CONCRETE PILING DELIVERED 16" LIN FT 880 40.00 $ 35,200.00 C -I -P CONCRETE PILING DRIVEN 16" LIN FT 880 3.00 $ 2,640.00 C -I -P CONCRETE TEST PILE, 60 FT. LONG 12" EACH 2 6,000.00 $ 12,000.00 C -I -P CONCRETE TEST PILE, 60 FT. LONG 16" EACH 2 7,000.00 $ 14,000.00 PILE POINTS 12" EACH 16 150.00 $ 2,400.00 PILE POINTS 16" EACH 18 300.00 $ 5,400.00 RANDOM RIPRAP CLASS IV TON 505 60.00 $ 30,300.00 GRANULAR FILTER TON 140 30.00 $ 4,200.00 APPROACH PANEL (INCLUDES SILL) SQ YD 211 240.00 $ 50,640.00 E8H JOINT LIN FT 87 80.00 $ 6,960.00 ORNAMENTAL LIGHTS EACH 4 2,500.00 $ 10,000.00 CONDUIT SYTEM LIGHTING (INCL WIRING & LUMP SUM 1 15,000.00 $ 15,000.00 SVC) Q Erickson Engineering Co., LLC - 14 - Feasibility Study for Bridge 43506 OPTION 4 EST. UNIT EST. ITEM UNIT QUANT. PRICE COST CONDUIT SYSTEM 3" EACH 2 7,000.00 $ 14,000.00 CONDUIT SYSTEM 2" EACH 1 4,000.00 $ 4,000.00 12" WATERMAIN HDPE (DIRECTIONAL BORE) LIN FT 300 130.00 $ 39,000.00 12" WATERMAIN CONNECTIONS EACH 2 2,000.00 $ 4,000.00 REMOVE EXISTING WATERMAIN LUMP SUM 1 6,000.00 $ 6,000.00 WATERMAIN VALVES & BOXES EACH 2 2,500.00 $ 5,000.00 FLOOR DRAINS EACH 6 500.00 $ 3,000.00 FLOTATION SILT CURTAIN LIN FT 200 15.00 $ 3,000.00 TEMPORARY MULCH TON 3 400.00 $ 1,200.00 SILT FENCE LIN FT 200 4.00 $ 800.00 TURF ESTABLISHMENT LUMP SUM 1 2,000.00 $ 2,000.00 REINFORCEMENT BARS - STAINLESS STEEL POUND 600 6.00 $ 3,600.00 TOTAL: $ 988,429.00 Q Erickson Engineering Co., LLC -15- Feasibility Study for Bridge 43506 OPTION 5 CONSTRUCT A SEPARATE PEDESTRIAN /BICYCLE BRIDGE ADJACENT TO EXISTING BRIDGE AND REPAIR EXISTING BRIDGE DEFICIENT ELEMENTS OPTION 5 ITEM OPTION 1 ITEMS ADDITIONAL ITEMS FOR NEW PEDESTRIAN BRIDGE - MOBILIZATION CLEARING AND GRUBBING STRUCTURE EXCAVATION SLOPE PREPARATION STRUCTURAL CONCRETE 3Y43 REINFORCEMENT BARS - EPDXY COATED 140 -FT SUPERSTRUCTURE INCL. CONC & REINF C -I -P CONCRETE PILING DELIVERED 12" C -I -P CONCRETE PILING DRIVEN 12" C -I -P CONCRETE TEST PILE, 60 FT. LONG 12" PILE POINTS 12" RANDOM RIPRAP CLASS IV GRANULAR FILTER SELECT GRANULAR FILL (CV) APPROACH GUARDRAILS TEMPORARY MULCH SILT FENCE TURF ESTABLISHMENT TOTAL: $ 441,191.00 Q Erickson Engineering Co., LLC - 16 - EST. UNIT EST. UNIT QUANT. PRICE COST LUMP SUM 1 121,991.00 $ 121,991.00 LUMP SUM 1 25,000.00 $ 25,000.00 TREE 15 250.00 $ 3,750.00 LUMP SUM 1 10,000.00 $ 10,000.00 LUMP SUM 1 3,000.00 $ 3,000.00 CU YD 38 650.00 $ 24,700.00 POUND 3500 1.40 $ 4,900.00 LUMP SUM 1 190,000.00 $ 190,000.00 LIN FT 550 30.00 $ 16,500.00 LIN FT 550 3.00 $ 1,650.00 EACH 2 6,000.00 $ 12,000.00 EACH 12 150.00 $ 1,800.00 TON 180 60.00 $ 10,800.00 TON 50 30.00 $ 1,500.00 CY 100 20.00 $ 2,000.00 LIN FT 40 200.00 $ 8,000.00 TON 2 400.00 $ 800.00 LIN FT 200 4.00 $ 800.00 LUMP SUM 1 2,000.00 $ 2,000.00 TOTAL: $ 441,191.00 Q Erickson Engineering Co., LLC - 16 - Resource Allocation Committee February 4, 2014 4:00 PM Hutchinson City Center Attendees: Steve Cook, Jeremy Carter, Kent Exner (Committee Members) John Olson, Dolf Moon, Dan Jochum, Lee Miller (Contributing Participants) Meeting Minutes 1. 2014 Infrastructure Improvement Program — review project costs /funding worksheet - Kent E. provided a review of the recently updated 2014 Infrastructure Improvement Program project costs /funding worksheet. At this point, project costs appear to be aligning with typical funding sources /amounts. RAC members did discuss the potential of not administering a Pavement Management Program project this year due to the City's substantial investment in the two proposed Municipal State Aid (MSA) projects, Jefferson Street SE Reconstruction Phase 2 and Lynn Road Improvements. At this point, City staff anticipates receiving construction bids for the MSA projects by the end of March and will be proceeding with the final design of the 2014 Street Sealcoating and South Grade Road Trail & Parking Lot Improvements projects in the near future. 2. Community /System Signage Priorities — review of community destination, downtown historic, trail/bicycle- friendly routes, etc. signage objectives - Dan J., John O. and Kent E. reviewed recent staff activities relative to several different sign related initiatives. In regards to community destination signage, RAC members discussed several different approaches to signing major roadways (primarily State Trunk Highways) and the Luce Line State Trail. At this point, the RAC agreed that further development of the destination signage approach should be addressed by the City's Imagine Hutchinson Gateway Committee. With respect to downtown historic street name signs, City staff has identified a potential grant funding source and will be pursuing that opportunity in conjunction with the Historic Hutchinson group per the RAC's direction. Also, the group reviewed potential signing /striping measures that could be implemented on the City's existing trail system and the recently identified bicycle friendly routes roadways. Further examination of these concepts will occur as a project is developed and presented later this spring/summer. 3. 2nd Avenue SE Bridge — review of recently prepared feasibility study and future activities Kent E. reviewed the recently received final draft of the 2na Avenue SE Bridge Feasibility Report. This document identifies and examines five alternatives to address the existing bridge conditions and future needs associated with this structure. RAC members generally agreed that the option to fully remove the existing bridge and replace it with a new structure that could accommodate a trail crossing would be in the best interest of the community. The total estimated project construction cost for this alternative would be approximately $1,200,000 (including roadway approaches and water main work) with an additional $250,000 estimated for project engineering /administration. Potential funding sources for this project include State bridge bonding (possibly 50 -70 0/o), City's MSA allocations and local funds. Per the RAC's request, City staff will present this report to the full City Council at their February 25a' meeting and request feedback. 4. Dakota Rail Trestle Bridge — review potential approach to bridge removal John O. presented information relative to the existing condition and functionality of the Dakota Rail trestle bridge (location immediately south of the 51h Avenue SE bridge). Due to safety concerns, riverbed maintenance issues and security impacts to nearby private properties, City staff believes that this bridge should potentially be removed in the near future. At this point, City staff will examine the current ownership situation relative to this structure and associated liabilities /responsibilities, then a possible long -term approach to this structure could be identified. 5. Other Discussion Planning and Zoning Monthly Activities Month/Year: January, 2014 Activity Number Additional Info. Number of Planning Applications Reviewed and 3 Lot Split and Site Plan 1450 Montreal, Processed Amendment to Ordinance Number of Joint Planning Board Applications 0 Reviewed and Processed Number of Planning Commission Meetings 1 Conditional use permit Lots 2, 3, 4 and 5 Fairway Estates Third Addition Number of Joint Planning Meetings 0 Number of Zoning Reviews for Building Permits 0 (Compliance with Zoning Code) Number of Land Use Permits Issued -(Fences, 0 small sheds, patios, driveways, detached decks, etc.) Number of Zoning Review for Sign Permits 2 Number of Predevelopment /Pre Application 3 Prince of Peace, Advanced Auto, Meetings Potential new business Number of Misc. Planning Meetings 17 Management Team - 4 Carpet Meeting Public Arts Commission Shoreland Ordinance - 2 Facilities Committee - 2 Civic Arena Project Shady Ridge Road AAP Airport Facilities PPC City Council Randy Redman Number of Zoning Enforcement Cases 0 Number of Walk -In Customers Served 160 Site Visits 4 Wood Stone Senior Living, McDonalds, Walgreens, Shady Ridge Road. Planning, Zoning and Building Dept. Monthly Report January 2014 Building Department Permit Activities Total Number Inspections % of Inspections done within 24 HRS Total Number Plan Review % of Plan Reviews completed in 21 Days Building Permits Issued by Type Commercial (new) Commercial ( additions /remodels) Total Commercial Industrial (new) Industrial (additions /remodels) Total Industrial Fire Sprinkling New Residential Residential misc (additions /remodels) Set Fee permits (reside, reroof, window) HRA Permits Subtotal Building Permits Mechanical HRA Mechanical Plumbing HRA Plumbing Signs Total Valuation *Set fees not included in valuation 01/2013 396 100% 01/2014 2013 Year to Date 396 2014 Year to Date 149 149 100% 100% 100% 12 100% 12 12 12 100% 100% 100% Number of Permits & Valuation 0 6 $108,300.00 6 $108,300.00 0 0 0 $0.00 0 0 6 $56,700.00 14 0 $0.00 26 $165,000.00 16 $27,736.00 2 6 1 8 59 $192,736.00 Number of Permits & Valuation Year to Date Number Permits & Valuation 0 6 $108,300.00 6 $108,300.00 0 $0.00 0 6 $56,700.00 14 0 $0.00 26 $165,000.00 16 $27,736.00 2 6 1 8 59 $192,736.00 Year to Date Number Permits & Valuation 0 1/12 -1/18 285 157 4 $44,000.00 4 $44,000.00 4 $44,000.00 4 $44,000.00 0 41 52 1/26- 1/31 0 96 36 91 0 $0.00 0 $0.00 0 194 0 152 0 Total Meals served 0 2776 9 $357,900.00 9 $357,900.00 7 January 1, 6, 7, 27 7 0 0 20 $401,900.00 20 $401,900.00 21 $94,590.00 21 $94,590.00 0 0 6 6 0 0 2 2 49 $496,490.00 49 $496,490.00 Commercial New A Commercial Remodel 1090 Hwy 15 S - construct Gun Room for Runnings $12,000; 100 Adams St SE - siding Parks Garage $30,000 New Single Family Other Building Inspection Activities January 15th SW Chapter Mtg (Redwood Falls) Evergreen Meals served in January Week of Hutchinson Park Towers Silver Lake Glencoe Brownton Stewart 1/1-1/4 102 50 20 56 13 27 1/5-1/11 181 98 35 97 22 48 1/12 -1/18 285 157 56 154 37 56 1/19 -1/25 292 148 47 133 41 52 1/26- 1/31 269 96 36 91 39 38 Total 1129 549 194 531 152 221 Total Meals served in January 2776 Dates Closed January 1, 6, 7, 27 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, January 21, 2014 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. Chair Christie Hantge called the meeting to order at 5:30 p.m. Members present: Jim Fahey, Bill Arndt, Dave Johnston, Dean Kirchoff and Raymond Norton. Also present was Dan Jochum, Planning Director. 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED DECEMBER 3, 2013 Motion by Kirchoff, second by Fahey, to approve the minutes as presented. Motion carried unanimously. 4. PUBLIC HEARINGS A. CONSIDERATION OF A CONDITIONAL USE PERMIT TO AMEND THE PLANNED DEVELOPMENT DISTRICT TO ALLOW DRIVEWAY SETBACK TO BE ZERO FEET FROM THE SIDE PROPERTY LINE ON LOTS 2, 3, 4 AND 5 IN FAIRWAY ESTATES THIRD ADDITION. Chair Hantge opened the public hearing at 5:31 p.m. and dispensed with the reading of the publication. Dan Jochum, Planning Director, presented before the Commission. Mr. Jochum explained that city ordinance allows for planned development districts to deviate from setback requirements. The request before the Commission is to amend the planned development district to allow driveway setbacks to be zero feet from the side property line on lots 2, 3, 4 and 5 in Fairway Estates Third Addition. Mr. Jochum noted that a storm water line runs between Lots 3 and 4 and therefore staff is not recommending a zero foot setback between those two lots. Lots 2 and 3 and Lots 4 and 5 would be acceptable with a zero foot setback. Lot 2 on the southerly side and Lot 5 on the easterly side should remain with five foot setbacks due to the larger lot size on those sides. The reason for the overall request from the applicant is that when the lots were originally platted they were very narrow at end of the driveway by the street. The applicant would like to have more space for vehicles to Minutes Hutchinson Planning Commission January 21, 2014 Page 2 safely back onto the street. The applicant is not the original developer who platted the area. Jochum noted that a zero setback in the area between lots 2 and 3 and 4 and 5 will not cause any significant issues and will allow the driveways to be built in a manner consist with how other properties are arranged in the community. Gus Wurdell, applicant, presented before the Planning Commission. Mr. Wurdell noted that a fire hydrant is located on Lot 3 along with a light pole. These are challenges for development of the lot. Kent Exner, City Engineer, presented before the Commission. Mr. Exner explained that when this area was platted the City requested that the driveways be shared to allow for more green space for snow removal purposes. However, the plat was approved as it is today. Mr. Exner commented that the issue of the light pole and the fire hydrant is an issue the developer will have to address independently. Motion by Arndt, second by Norton, to close public hearing at 5:42 p.m. Motion carried unanimously. Motion by Fahey, second by Kirchoff, to approve Resolution No. 14234 with staff recommendations outlined in conditions 1 -7 on the Resolution. Motion carried unanimously. 5. NEW BUSINESS A. 2014 Initiatives a. Interim Use Ordinance b. Possible Shoreland Ordinance Revisions c. Revisions to Sign Ordinance Dan Jochum, Planning Director, presented before the Commission. Mr. Jochum explained that some initiatives that the planning department has for the 2014 year includes implementing an interim use ordinance, possible shoreland ordinance revisions and revisions to the sign ordinance. Mr. Jochum clarified that with respect to the shoreland ordinance, the DNR can provide guidance to municipalities, however cities ultimately have the final authorization on shoreland management. General discussion was held on the classifications between rivers and lakes and the requirements for each. Mr. Jochum noted that within the next couple of months he hopes to have the shoreland ordinance addressed before the construction season begins — perhaps late winter /early spring an ordinance can be before the Planning Commission. Jim Fahey asked that the Commission consider the bank program used for wetlands when this issue is addressed. Mr. Fahey raised concerns about rain gardens that are put in place and then not maintained. Minutes Hutchinson Planning Commission January 21, 2014 Page 3 Mr. Jochum explained that some discussion has been held at the Council level regarding the sign ordinance and potential revisions. It has been suggested to have a complete overview of the sign ordinance. Raymond Norton asked if the planning department has ordinances on a rotation basis for review. Mr. Jochum explained that typically ordinance revisions are considered when they are reviewed during a project or request. 6. OLD BUSINESS A. Comprehensive Plan Dan Jochum, Planning Director, presented before the Commission. Mr. Jochum noted that the Comprehensive Plan was officially adopted by the City Council on December 10, 2013. The Comp Plan will now be located on the Planning page of the City's web site. Dave Johnston suggested that the Planning Commission review the shoreland ordinance sooner than later and try to beat the applications that come in for spring construction projects. Mr. Jochum mentioned that perhaps at the next Planning Commission meeting something will be before the Commission. 7. COMMUNICATION FROM STAFF A. Upcoming Meetings Dan Jochum, Planning Director, presented before the Commission. Mr. Jochum noted that an applicant was working very hard to get on the February Planning Commission agenda for a site plan review, CUP, lot split, etc. Mr. Jochum needs to determine if the publication deadlines can be met for the February meeting. 8. ADJOURNMENT Motion by Arndt, second by Kirchoff, to adjourn at 6:00 p.m. Motion carried unanimously. f' RA Hutchinson Housing & Redevelopment Authority Regular Board Meeting Tuesday, January 21, 2014, 7:00 AM Minutes 1. CALL TO ORDER: Chairman LaVonne Hansen called the meeting to order. Members Present: Gary Forcier, LouAnn Holmquist, and Steve Jensen. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON DECEMBER 17, 2013 Steve Jensen moved to approve the Minutes of the regular board meeting as written. LouAnn Holmquist seconded and the motion carried unanimously. 3. FINANCIAL REPORTS a. LouAnn Holmquist moved to approve the City Center General Fund payments of $33,524.47 for checks 8383 to 8398. Steve Jensen seconded and the motion carried unanimously. b. Steve Jensen commented about the benefits of shopping at the downtown stores if prices compare. Steve Jensen moved to approve the Park Towers operating account payments of $52,965.12 for checks 12641 to 12695 and consideration of Park Towers Security account payment of $247.75 for check number 1504 and consideration of November 2013 Financial Statements. LouAnn Holmquist seconded and the motion carried unanimously. 4. PARK TOWERS UPDATE a. Radon testing results in first floor apartments is 4.0 pCl/L). b. Operations update: No mitigation needed (action level to mitigate radon 98% year end occupancy rate Beg Bugs: - All beg bug information/communications are being put under each resident's door to insure that all the residents are receiving the information. - The EcoLab contract has a warranty period for eradication that will be over in May. 5. UPDATE ON 445 ADAMS STREET LAND BANK DONATION The Hutchinson HRA is now the owner of 445 Adams Street SE. The closing was January 17`n 6. COMMUNICATIONS Interest forms will soon be sent out to the proposed target area to see if there is interest in the rental rehab. 7. ADJOURNMENT LouAnn Holmquist moved to adjourn and Gary Forcier seconded. There being no other business, Chairman LaVonne Hansen declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director Gi Gary Forcier, Secretary/Treasurer January 21, 2014 Minutes Page 1 of 1 MINUTES HUTCHINSON PUBLIC ARTS COMMISSION Thursday, January 9th, 2014 Main Conference Room 1. CALL TO ORDER 3:30 P.M. The meeting was called to order by Chairman Schroeder at 3:30 p.m. with the following members present: Audrey Hollatz, Barbara Bowman, Jon Otteson, Mary Christensen and Chairman Schroeder. Absent: Dan Jochum, Dolf Moon, Lena Mowlem, and Tinea Graham, 2. CONSENT AGENDA a) Consideration of Minutes dated December 12, 2013. Mr. Otteson made a motion to approve the minutes from December 12th, 2013. Seconded by Mr. Bowman, the motion carried unanimously. 3. NEW BUSINESS a) Committee members discussed possibly taking and positing minutes on a timely manner. 4. OLD BUSINESS a) SMAHC Grant Update i. Committee is waiting on grant money to begin work. Grant should be approved in February. No discussion took place on grant since Lena was not at meeting. b) Discussion followed on being self- sustaining. i. Committee discussed the possibility of receiving sponsorship for art spaces was one way of increasing revenue. ii. Committee also discussed soliciting works of art as another form of revenue. c) Discussion took place about hosting website on city server. d) The next meeting will be February 13, 2014, at 3:30 p.m. 5. Other Discussion a) Committee discussed the possibility of bringing a work of art to the farmers market in upcoming seasons. Committee also discussed adding art to the library square. 6. ADJOURNMENT There being no further business the meeting adjourned at 4:05 p.m. Hutchinson Public Library Board Minutes Monday, February 3, 2013 4:30 pm Present: Steve Bailey, Julie Lofdahl, Diane Wanzek, Jon Ross, Roger Vacek, Stacey Nass, Mary Christensen and Pam Dille, Ex- Officio Guest: Liz Marcus Roger called the meeting to order at 4:30. Minutes from the previous meeting were reviewed. Jon Ross moved to approved the minutes. Diane Wanzek seconded the motion. Motion passed. PLS Update - Roaer Vacek Roger discussed the Strategic Plan 2014 -2016. See handout provided by Roger from the PLS Jan 23, 2014 meeting. Old Business: 1. One Book, One Community - The Orphan Train Very good turnout for the video on 1/26/14 at the McLead County Historical Society. 3/30/14 at 2:00 pm will be the community book read at the library. Board members should plan on attending to help with this event. www.heartofhutch.com for more information. 2. Winter reading program. A record number of people have joined. 270 participants. March 28th dessert buffet at 7:00 pm for anyone who read 12 books. Gifts of mugs and bags are being given out after a participant reads 4 books. New Business: 1. Periodical update. Kris Jones has set up a blog about what the library has to offer. She is now posting on Facebook and Twitter. The library has 24 news magazines, 24 Minnesota newspapers, and 28 major metro newspapers as well as other periodicals available on -line through the library web site. 2. Circulation was discussed. It's generally down at the larger libraries as many people are using ebooks more. Computer usage at the library is steady. Often there are not enough computers for the demand. Patrons can sign up for one hour a day. Hutchinson has nine computers available at this time. Band width tends to be an issue. Next meeting Monday, February 24 at 4:30 pm. Roger Vacek adjourned the meeting at 4:23 pm. Minutes submitted by Stacey Nass 02/03/14. HUTCHINSON CITY COUNCIL aiyaf. Request for Board Action 7AL =-n-v' Agenda Item: January 2014 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 2/25/2014 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Governance Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: For Council review, attached are the January Financial Reports for the general fund and enterprise funds. Also attached is the January Investment Report. Any questions can be directed to Andy Reid. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Summary Income Statement General Fund January 31, 2014 Comments EXPENSES: Wages & Benefits The 2014 payroll expense is lower than last year due to an accounting change. The first payroll of each month generally includes several days from the prior month. In the old system we accrued these days back to the prior month. Under the new software system we changed the accounting to expense payroll entirely in the month paid. We will make all necessary accruals at year -end to account for all calendar year payroll expenses. Consequently, approximately 10 days of wages for January 2014 will be expensed with the first payroll in February. Supplies Timing differences in paying expenses result in the large difference from 2013. Services & Charges Timing differences in paying expenses result in the large difference from 2013. Month of YTD Actual 2014 Budget YTD Actual January 2014 January 2014 2014 Budget Balance % Used January 2013 2013 Budget % Used REVENUES: Taxes - - 4,491,446.00 (4,491,446.00) 0.0% - 4,491,446.00 0.0% Other Taxes 3,929.26 3,929.26 245,000.00 (241,070.74) 1.6% 5,392.12 140,000.00 3.9% Licenses & Permits 9,930.05 9,930.05 240,000.00 (230,069.95) 4.1% 7,807.94 222,775.00 3.5% Intergovernmental Revenue - - 1,094,270.00 (1,094,270.00) 0.0% - 1,099,265.00 0.0% Charges for Services 109,561.82 109,561.82 2,045,923.00 (1,936,361.18) 5.4% 177,783.18 2,056,731.00 8.6% Fines & Forfeitures - - 50,000.00 (50,000.00) 0.0% - 45,000.00 0.0% Miscellaneous Revenues 30,392.39 30,392.39 646,500.00 (616,107.61) 4.7% 10,425.68 325,625.00 3.2% Transfers -In - - 2,177,321.00 (2,177,321.00) 0.0% - 2,108,846.00 0.0% Capital Contributions - - 0.0% - 6,250.00 0.0% TOTAL REVENUES 153,813.52 153,813.52 10,990,460.00 (10,836,646.48) 1.4% 201,408.92 10,495,938.00 1.9% EXPENDITURES: Wages & Benefits 375,488.95 375,488.95 7,316,969.00 6,941,480.05 5.1% 577,840.98 6,778,616.00 8.5% Supplies 81,265.17 81,265.17 781,887.00 700,621.83 10.4% 33,596.34 783,840.00 4.3% Services & Charges 205,755.73 205,755.73 2,262,536.00 2,056,780.27 9.1% 93,612.98 2,393,441.00 3.9% Miscellaneous Expenses 45,711.86 45,711.86 533,068.00 487,356.14 8.6% 28,256.15 446,805.00 6.3% Transfers -Out - - 96,000.00 96,000.00 0.0% - 93,236.00 0.0% Capital Outlay - - - - 0.0% - - 0.0% TOTAL EXPENDITURES 708,221.71 708,221.71 10,990,460.00 10,282,238.29 6.4% 733,306.45 10,495,938.00 7.0% TOTAL REVENUE OVER (UNDER) EXPENDITURES (554,408.19) (554,408.19) (554,408.19) (531,897.53) Comments EXPENSES: Wages & Benefits The 2014 payroll expense is lower than last year due to an accounting change. The first payroll of each month generally includes several days from the prior month. In the old system we accrued these days back to the prior month. Under the new software system we changed the accounting to expense payroll entirely in the month paid. We will make all necessary accruals at year -end to account for all calendar year payroll expenses. Consequently, approximately 10 days of wages for January 2014 will be expensed with the first payroll in February. Supplies Timing differences in paying expenses result in the large difference from 2013. Services & Charges Timing differences in paying expenses result in the large difference from 2013. General Fund Expenditures by Department Department Month of YTD Actual 2014 Budget YTD Actual January 2014 January 2014 2014 Budget Balance % Used January 2013 2013 Budget % Used Mayor & City Council 4,728.41 4,728.41 48,823.00 44,094.59 9.7% 3,631.06 52,016.00 7.0% City Administrator 26,007.79 26,007.79 412,884.00 386,87621 6.3% 36,354.20 387,401.00 9.4% Elections - - 15,962.00 15,962.00 0.0% - 10,000.00 0.0% Finance Department 12,229.87 12,229.87 340,329.00 328,099.13 3.6% 21,179.90 371,863.00 5.7% Motor Vehicle 17,190.18 17,190.18 288,345.00 271,154.82 6.0% 27,986.16 275,413.00 102% Assessing - - 60,963.00 60,963.00 0.0% - 61,911.00 0.0% Legal 4,753.66 4,753.66 256,142.00 251,388.34 1.9% 16,430.33 252,067.00 6.5% Planning 5,49720 5,497.20 167,399.00 161,901.80 3.3% 11,194.41 123,210.00 9.1% Information Services 32,550.10 32,550.10 462,007.00 429,456.90 7.0% 37,536.76 499,332.00 7.5% City Hall Building 7,814.08 7,814.08 83,494.00 75,679.92 9.4% 6,549.85 121,096.00 5.4% Police Department 182,452.51 182,452.51 3,197,339.00 3,014,886.49 5.7% 235,104.40 2,889,291.00 8.1% Emergency Management 1,279.56 1,279.56 14,839.00 13,559.44 8.6% 39.90 13,000.00 0.3% Safety Committee 7,650.00 7,650.00 13,276.00 5,626.00 57.6% - 13,450.00 0.0% Fire Department 22,511.62 22,511.62 315,762.00 293,250.38 7.1% 16,534.37 309,187.00 5.3% Protective Inspections 9,341.79 9,341.79 178,407.00 169,06521 52% 17,770.50 208,350.00 8.5% Engineering 24,612.15 24,612.15 468,720.00 444,107.85 5.3% 47,600.22 465,756.00 10.2% Streets & Alleys 122,033.34 122,033.34 1,374,733.00 1,252,699.66 8.9% 65,004.57 1,369,738.00 4.7% Park/Recreation Administration 14,060.82 14,060.82 218,929.00 204,868.18 6.4% 21,174.68 213,127.00 9.9% Recreation 14,488.69 14,488.69 218,072.00 203,583.31 6.6% 19,226.19 217,610.00 8.8% Senior Citizen Center 4,166.60 4,166.60 68,620.00 64,453.40 6.1% 4,542.07 69,749.00 6.5% Civic Arena 38,206.45 38,206.45 352,492.00 314,285.55 10.8% 21,486.97 331,469.00 6.5% Park Department 41,666.93 41,666.93 794,003.00 752,336.07 52% 45,554.86 757,260.00 6.0% Recreation Building & Pool 9,00225 9,002.25 190,756.00 181,753.75 4.7% 6,474.48 185,885.00 3.5% Events Center 12,276.11 12,276.11 251,675.00 239,398.89 4.9% 14,430.46 213,650.00 6.8% Evergreen Building 1,296.85 1,296.85 17,393.00 16,096.15 7.5% 404.75 11,880.00 3.4% Library 3,624.12 3,624.12 190,606.00 186,981.88 1.9% 1,79524 190,937.00 0.9% Cemetery 4,185.99 4,185.99 107,072.00 102,886.01 3.9% 3,261.62 109,104.00 3.0% Airport 7,610.19 7,610.19 99,776.00 92,165.81 7.6% 2,830.18 99,700.00 2.8% Revenue Department - - - - 0.0% - - 0.0% Unallocated General Expense 76,984.45 76,984.45 781,642.00 704,657.55 9.8% 49,208.32 672,486.00 7.3% TOTAL EXPENDITURES 708,221.71 708,221.71 10,990,460.00 10,282,238.29 6.4% 733,306.45 10,495,938.00 7.0% Summary Income Statement Liquor Fund January 31, 2014 Month of YTD Actual 2014 Budget YTD Actual January 2014 January 2014 2014 Budget Balance % Used January 2013 2013 Budget % Used REVENUES: Sales - Liquor 134,905.68 134,905.68 1,811,000.00 (1,676,094.32) 7.4% 118,005.53 1,803,150.00 6.5% Sales - Wine 170,594.49 170,594.49 2,631,000.00 (2,460,405.51) 6.5% 155,042.02 2,709,500.00 5.7% Sales - Beer 62,321.20 62,32120 951,000.00 (888,678.80) 6.6% 56,394.86 898,430.00 6.3% Sales - Other 658.97 658.97 2,000.00 (1,341.03) 32.9% 1,157.02 14,470.00 8.0% Other Revenues 99.51 99.51 3,000.00 (2,900.49) 3.3% 69.67 3,000.00 2.3% TOTAL REVENUES 368,579.85 368,579.85 5,398,000.00 (5,029,420.15) 6.8% 330,669.10 5,428,550.00 6.1% Gross Margin % 24.5% 24.5% 25.0% 23.0% 24.1% EXPENDITURES: Cost of Sales 278,296.49 278,296.49 4,045,650.00 3,767,353.51 6.9% 254,701.82 4,115,697.00 6.2% Wages & Benefits 27,919.46 27,919.46 502,400.00 474,480.54 5.6% 43,286.10 488,190.00 8.9% Supplies 559.41 559.41 15,600.00 15,040.59 3.6% 923.18 16,600.00 5.6% Services & Charges 18,073.99 18,073.99 186,264.00 168,190.01 9.7% 17,203.82 196,750.00 8.7% Miscellaneous Expenses 200.00 200.00 5,500.00 5,300.00 3.6% 220.00 3,650.00 6.0% Depreciation Expense - - 73,600.00 73,600.00 0.0% - 70,940.00 0.0% Capital Outlay 27,000.00 27,000.00 0.0% 31,000.00 0.0% Debt Service 128,385.00 128,385.00 0.0% 128,295.00 0.0% Transfers -Out 450,000.00 450,000.00 0.0% 435,000.00 0.0% TOTAL EXPENDITURES 325,049.35 325,049.35 5,434,399.00 5,109,349.65 6.0% 316,334.92 5,486,122.00 5.8% TOTAL REVENUE OVER (UNDER) EXPENDITURES 43,530.50 43,530.50 (36,399.00) 79,929.50 14,334.18 (57,572.00) Comments REVENUES: Sales Revenue: Monthly sales for January 2014 increased by 11.5% over last January with double -digit increases in each of the three major sales categories. Contributing to the increase is the fact that January 2014 contained five Friday selling days compared to only four in January 2013. Year to Date Sales 2014 2013 Change Liquor 134,906 118,006 14.3% Wine 170,594 155,042 10.0% Beer 62,321 56,395 10.5% Other 659 1,157 -43.0% Total Sales 368,480 330,599 11.5% YTD Customer Count 15,660 14,987 4.5% Average Sale per Customer $23.53 $22.06 6.7% EXPENSES: Wages & Benefits The 2014 payroll expense is lower than last year due to an accounting change. The first payroll of each month generally includes several days from the prior month. In the old system we accrued these days back to the prior month. Under the new software system we changed the accounting to expense payroll entirely in the month paid. We will make all necessary accruals at year -end to account for all calendar year payroll expenses. REVENUES: Local Sales Tax Water Sales Intergovernmental Revenue Charges for Services Investment Earnings Reimbursements Other Financing Sources Fund Balance TOTAL REVENUES EXPENDITURES: Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Expense Capital Outlay Debt Service Transfers -Out TOTAL EXPENDITURES TOTAL REVENUE OVER (UNDER) EXPENDITURES Comments EXPENSES: Wages & Benefits Summary Income Statement Water Fund January 31, 2014 Month of YTD Actual 2014 Budget YTD Actual January 2014 January 2014 2014 Budget Balance % Used January 2013 2013 Budget % Used - - 650,000.00 (650,000.00) 0.0% - 420,000.00 0.0% 179,946.85 179,946.85 2,381,500.00 (2,201,553.15) 7.6% 168,654.41 2,347,500.00 7.2% - - - 0.0% - - 0.0% 1,961.89 1,961.89 42,500.00 (40,538.11) 4.6% 26,438.81 41,000.00 64.5% - - 20,000.00 (20,000.00) 0.0% (5,921.68) 20,000.00 -29.6% 270.00 270.00 64,192.00 (63,922.00) 0.4% 64,148.00 0.0% - - - 0.0% - 0.0% - - 0.0% 0.0% 182,178.74 182,178.74 3,158,192.00 (2,976,013.26) 5.8% 189,171.54 2,892,648.00 6.5% 20,316.16 20,316.16 458,104.00 437,787.84 4.4% 38,537.45 465,623.00 8.3% 6,163.59 6,163.59 124,250.00 118,086.41 5.0% 2,044.56 128,825.00 1.6% 26,399.26 26,39926 409,618.00 383,218.74 6.4% 11,314.87 440,470.00 2.6% 172.00 172.00 22,000.00 21,828.00 0.8% 8,049.80 15,850.00 50.8% - - 1,105,500.00 1,105,500.00 0.0% - 1,057,860.00 0.0% - - 250,000.00 250,000.00 0.0% - 250,000.00 0.0% 46,816.50 46,816.50 1,229,916.00 1,183,099.50 3.8% 31,036.50 1,218,848.00 2.5% - - 43,145.00 43,145.00 0.0% - 43,145.00 0.0% 99,867.51 99,867.51 3,642,533.00 3,542,665.49 2.7% 90,983.18 3,620,621.00 2.5% 82,311.23 82,311.23 (484,341.00) 566,652.23 98,188.36 (727,973.00) The 2014 payroll expense is lower than last year due to an accounting change. The first payroll of each month generally includes several days from the prior month. In the old system we accrued these days back to the prior month. Under the new software system we changed the accounting to expense payroll entirely in the month paid. We will make all necessary accruals at year -end to account for all calendar year payroll expenses. REVENUES: Local Sales Tax Sewer Sales Permits Charges for Services Investment Earnings Reimbursements Other Financing Sources Fund Balance TOTAL REVENUES EXPENDITURES: Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Expense Capital Outlay Debt Service Transfers -Out TOTAL EXPENDITURES TOTAL REVENUE OVER (UNDER) EXPENDITURES Comments EXPENSES: Wages & Benefits Summary Income Statement Sewer Fund January 31, 2014 Month of YTD Actual 2014 Budget YTD Actual January 2014 January 2014 2014 Budget Balance % Used January 2013 2013 Budget % Used - - 650,000.00 (650,000.00) 0.0% - 580,000.00 0.0% 261,353.71 261,353.71 3,132,000.00 (2,870,64629) 8.3% 263,783.38 3,190,000.00 8.3% 6,700.00 6,700.00 7,000.00 (300.00) 95.7% - 7,000.00 0.0% - - 7,000.00 (7,000.00) 0.0% 7,000.00 0.0% - - 20,000.00 (20,000.00) 0.0% (8,528.86) 20,000.00 -42.6% 60.00 60.00 64,192.00 (64,132.00) 0.1% 328.80 64,148.00 0.5% - - - 0.0% - - 0.0% - - 0.0% - 0.0% 268,113.71 268,113.71 3,880,192.00 (3,612,078.29) 6.9% 255,583.32 3,868,148.00 6.6% 30,421.31 30,421.31 608,184.00 577,762.69 5.0% 49,090.74 653,623.00 7.5% 17,038.54 17,038.54 249,810.00 232,771.46 6.8% 6,432.48 254,700.00 2.5% 77,867.60 77,867.60 743,765.00 665,897.40 10.5% 30,782.02 837,960.00 3.7% 942.00 942.00 26,100.00 25,158.00 3.6% 271.50 27,000.00 1.0% - - 1,589,300.00 1,589,300.00 0.0% - 1,647,960.00 0.0% - - 350,000.00 350,000.00 0.0% - 350,000.00 0.0% 321,382.13 321,382.13 1,590,266.00 1,268,883.87 20.2% 307,282.88 1,528,394.00 20.1% - - 43,145.00 43,145.00 0.0% - 43,145.00 0.0% 447,651.58 447,651.58 5,200,570.00 4,752,918.42 8.6% 393,859.62 5,342,782.00 7.4% (179,537.87) (179,537.87) (1,320,378.00) 1,140,840.13 (138,276.30) (1,474,634.00) The 2014 payroll expense is lower than last year due to an accounting change. The first payroll of each month generally includes several days from the prior month. In the old system we accrued these days back to the prior month. Under the new software system we changed the accounting to expense payroll entirely in the month paid. We will make all necessary accruals at year -end to account for all calendar year payroll expenses. REVENUES: Storm Water Sales Licenses & Permits Charges for Services Investment Earnings Reimbursements Fund Balance TOTAL REVENUES EXPENDITURES: Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Expense Capital Outlay Debt Service Transfers -Out TOTAL EXPENDITURES TOTAL REVENUE OVER (UNDER) EXPENDITURES Comments REVENUES: Storm Water Sales EXPENSES: Wages & Benefits Summary Income Statement Stormwater Fund January 31, 2014 Month of YTD Actual 2014 Budget YTD Actual January 2014 January 2014 2014 Budget Balance % Used January 2013 2013 Budget % Used 56,557.29 56,557.29 719,500.00 (662,942.71) 7.9% 52,534.69 664,350.00 7.9% 35.00 35.00 - 35.00 100.0% 100.00 - 100.0% - - 1,000.00 (1,000.00) 0.0% - 1,000.00 0.0% - - 1,000.00 (1,000.00) 0.0% (2,349.96) 1,000.00 - 235.0% 300.00 300.00 250.00 50.00 120.0% 75.00 - 100.0% - - - - 0.0% - - 0.0% 56,892.29 56,892.29 721,750.00 (664,857.71) 7.9% 50,359.73 666,350.00 7.6% 4,732.05 4,732.05 208,737.00 204,004.95 2.3% 8,445.44 211,877.00 4.0% - - 33,150.00 33,150.00 0.0% 59.40 29,100.00 0.2% 2,026.70 2,026.70 146,450.00 144,423.30 1.4% 1,268.10 144,300.00 0.9% 264.40 264.40 8,050.00 7,785.60 3.3% 224.10 2,200.00 10.2% - - 111,200.00 111,200.00 0.0% - 113,060.00 0.0% - - 128,000.00 128,000.00 0.0% - 120,000.00 0.0% 125,239.50 125,239.50 193,932.00 68,692.50 64.6% 124,367.00 198,857.00 62.5% - - - - 0.0% - - 0.0% 132,262.65 132,262.65 829,519.00 697,256.35 15.9% 134,364.04 819,394.00 16.4% (75,370.36) (75,370.36) (107,769.00) 32,398.64 (84,004.31) (153,044.00) The storm water revenue reflects the 8.3% fee increase effective 1/1/2014 as approved by Council The 2014 payroll expense is lower than last year due to an accounting change. The first payroll of each month generally includes several days from the prior month. In the old system we accrued these days back to the prior month. Under the new software system we changed the accounting to expense payroll entirely in the month paid. We will make all necessary accruals at year -end to account for all calendar year payroll expenses. REVENUES: Intergovernmental Charges for Services Investment Earnings Reimbursements Transfers -In TOTAL REVENUES EXPENDITURES: Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Expense Capital Outlay Debt Service Transfers -Out TOTAL EXPENDITURES TOTAL REVENUE OVER (UNDER) EXPENDITURES Comments REVENUES: Charges for Services Summary Income Statement HATS Fund January 31, 2014 Month of YTD Actual 2014 Budget YTD Actual January 2014 January 2014 2014 Budget Balance % Used January 2013 2013 Budget % Used 6,027.50 6,027.50 147,070.00 (141,042.50) 4.1% 5,689.67 136,396.00 4.2% 70,368.08 70,368.08 535,000.00 (464,631.92) 13.2% 19,013.25 535,000.00 3.6% - - 1,100.00 (1,100.00) 0.0% (368.28) 1,000.00 -36.8% 2,500.00 (2,500.00) 0.0% 2,000.00 0.0% - - 94,030.00 (94,030.00) 0.0% - 93,236.00 0.0% 76,395.58 76,395.58 779,700.00 (703,304.42) 9.8% 24,334.64 767,632.00 3.2% 4,577.62 4,577.62 52,235.00 47,657.38 8.8% 7,399.39 52,665.00 14.0% 57,215.33 57,215.33 536,825.00 479,609.67 10.7% 28,825.36 535,000.00 5.4% 14,506.24 14,506.24 147,500.00 132,993.76 9.8% 7,291.98 150,080.00 4.9% - - 5,100.00 5,100.00 0.0% 35.00 5,077.00 0.7% - - 0.0% - - 0.0% 37,960.00 37,960.00 0.0% 20,500.00 0.0% - - 0.0% - 0.0% - - 0.0% - 0.0% 76,299.19 76,299.19 779,620.00 703,320.81 9.8% 43,551.73 763,322.00 5.7% 96.39 96.39 80.00 16.39 (19,217.09) 4,310.00 This income category consists of the fuel revenue from various governmental entities and City departments. EXPENSES: Wages & Benefits The 2014 payroll expense is lower than last year due to an accounting change. The first payroll of each month generally includes several days from the prior month. In the old system we accrued these days back to the prior month. Under the new software system we changed the accounting to expense payroll entirely in the month paid. We will make all necessary accruals at year -end to account for all calendar year payroll expenses. Supplies This expense category consists of the fuel purchased for use by various governmental entities and City departments. Summary Income Statement Refuse Fund January 31, 2014 EXPENDITURES Wages & Benefits Month of YTD Actual 153,350.00 2014 Budget 5.5% YTD Actual 172,065.00 8.7% Supplies January 2014 January 2014 2014 Budget Balance % Used January 2013 2013 Budget % Used REVENUES: 56,727.87 56,727.87 720,873.00 (664,145.13) 7.9% 2,593.08 687,625.00 0.4% Refuse Sales 94,714.26 94,714.26 1,138,287.00 (1,043,572.74) 8.3% 94,513.01 1,145,150.00 8.3% Intergovernmental - - 12,500.00 (12,500.00) 0.0% - 12,500.00 0.0% Investment Earnings - 2,500.00 (2,500.00) 0.0% (2,180.44) 2,500.00 -87.2% Reimbursements (2,187.00) (2,187.00) - (26,447.00) 0.0% (2,483.00) - 0.0% Transfers -In - - 55,000.00 (55,000.00) 0.0% - 55,000.00 0.0 Fund Balance - - 1,249,333.00 (1,184,835.24) 0.0% - 1,165,091.00 0.0 TOTAL REVENUES 94,714.26 94,714.26 1,153,287.00 (1,058,572.74) 8.2% 92,332.57 1,160,150.00 8.0% EXPENDITURES Wages & Benefits 8,418.52 8,418.52 153,350.00 (144,931.48) 5.5% 14,979.27 172,065.00 8.7% Supplies 1,506.37 1,506.37 68,500.00 (66,993.63) 2.2% 268.15 61,700.00 0.4% Services & Charges 56,727.87 56,727.87 720,873.00 (664,145.13) 7.9% 2,593.08 687,625.00 0.4% Miscellaneous Expenses 32.00 32.00 1,250.00 (1,218.00) 2.6% - - 0.0% Depreciation Expense - - 116,100.00 (116,100.00) 0.0% 132,510.00 0.0% Capital Outlay - 110,000.00 (110,000.00) 0.0% 31,930.00 0.0% Debt Service (2,187.00) (2,187.00) 24,260.00 (26,447.00) -9.0% (2,483.00) 24,261.00 -10.2 Transfers -Out - - 55,000.00 (55,000.00) 0.0% - 55,000.00 0.0% TOTAL EXPENDITURES 64,497.76 64,497.76 1,249,333.00 (1,184,835.24) 5.2% 15,357.50 1,165,091.00 1.3% TOTAL REVENUE OVER (UNDER) EXPENDITURES 30,216.50 30,216.50 (96,046.00) 126,262.50 76,975.07 (4,941.00) Comments EXPENSES: Wages & Benefits The 2014 payroll expense is lower than last year due to an accounting change. The first payroll of each month generally includes several days from the prior month. In the old system we accrued these days back to the prior month. Under the new software system we changed the accounting to expense payroll entirely in the month paid. We will make all necessary accruals at year -end to account for all calendar year payroll expenses. Services & Charges The monthly refuse hauling expense and tipping fees were paid in January 2014 as opposed to February in 2013, $49,165. Summary Income Statement Compost Fund January 31, 2014 Comments EXPENSES: Wages & Benefits The 2014 payroll expense is lower than last year due to an accounting change. The first payroll of each month generally includes several days from the prior month. In the old system we accrued these days back to the prior month. Under the new software system we changed the accounting to expense payroll entirely in the month paid. We will make all necessary accruals at year -end to account for all calendar year payroll expenses. Month of YTD Actual 2014 Budget YTD Actual January 2014 January 2014 2014 Budget Balance % Used January 2013 2013 Budget % Used REVENUES: Sales - Bagged Product 65,554.89 65,554.89 2,288,300.00 (2,222,745.11) 2.9% 47,657.30 1,982,500.00 2.4% Sales - Bulk Product 85.44 85.44 175,000.00 (174,914.56) 0.0% 130.77 200,000.00 0.1% Sales - Other 370.06 370.06 45,550.00 (45,179.94) 0.8% (834.28) 52,250.00 -1.6% Charges for Services - - 133,500.00 (133,500.00) 0.0% 5.00 129,000.00 0.0% Investment Earnings 5,000.00 (5,000.00) 0.0% (2,355.81) 2,500.00 -94.2% Reimbursements 1,000.00 (1,000.00) 0.0% 1,000.00 0.0% Other Revenues - - - 0.0% - - 0.0% TOTAL REVENUES 66,010.39 66,010.39 2,648,350.00 (2,582,339.61) 2.5% 44,602.98 2,367,250.00 1.9% EXPENDITURES: Cost of Sales 19,100.00 19,100.00 1,947,380.00 1,928,280.00 1.0% 36,813.51 1,467,050.00 2.5% Wages & Benefits 28,240.74 28,240.74 55,681.00 27,44026 50.7% 25,784.27 401,035.00 6.4% Supplies 5,903.93 5,903.93 379.00 (5,524.93) 1557.8% (2,777.12) 25,700.00 -10.8% Services & Charges 33,300.16 33,300.16 261,439.00 228,138.84 12.7% 14,683.33 229,100.00 6.4% Freight 3,413.42 3,413.42 90,000.00 86,586.58 3.8% (2,721.26) 85,000.00 -3.2% Miscellaneous Expenses 128.00 128.00 13,000.00 12,872.00 1.0% 329.00 14,340.00 2.3% Depreciation Expense - - 6,938.00 6,938.00 0.0% (4,413.59) 56,680.00 -7.8% Capital Outlay 6,279.16 6,279.16 157,888.00 151,608.84 4.0% 10,833.00 0.0% Transfers -Out - - 102,847.00 102,847.00 0.0% 90,775.00 0.0% TOTAL EXPENDITURES 96,365.41 96,365.41 2,635,552.00 2,539,186.59 3.7% 67,698.14 2,380,513.00 2.8% TOTAL REVENUE OVER (UNDER) EXPENDITURES (30,355.02) (30,355.02) 12,798.00 (43,153.02) (23,095.16) (13,263.00) Comments EXPENSES: Wages & Benefits The 2014 payroll expense is lower than last year due to an accounting change. The first payroll of each month generally includes several days from the prior month. In the old system we accrued these days back to the prior month. Under the new software system we changed the accounting to expense payroll entirely in the month paid. We will make all necessary accruals at year -end to account for all calendar year payroll expenses. Goa Executive summary as of January 31, 2014 Asset allocation summary Value on % of 01/31/2014 ($) portfolio A Cash 3,832,248.69 28.31 Cash 3,832,248.69 2831 B Fixed Income 9,705,725.65 71.69 us 9,705,725.65 71.69 C Equity 0.00 0.00 D Commodities 0.00 0.00 E Non - Traditional 0.00 0.00 F Other 0.00 0.00 Total Portfolio $13,537,974.34 100 Balanced mutual funds are allocated in the 'Other' category Equity sector analysis Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Expected cash flow $ Thousands 36 30 24 18 �A 12 6 d-O 8 0 to . . . . . . . Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan 2014 2015 Taxable income Total expected cash flow: $123,001.65 Cash flows displayed account for known events such as maturities and mandatory puts. Portfolio does not contain applicable holdings - exhibit intentionally left blank. Credit quality of bond holdings Value on % of Fffedive credit ratinq Issues 01/31/2014 ($) port. A Aaa /AAA/AAA 5 4,335,793.06 44.70 B Aa/AA/AA 2 1,993,808.33 2056 . F C A/A/A 0 0.00 0.00 A D Baa/BBB /BBB 0 0.00 0.00 E Non - investment grade 0 0.00 0.00 e F Certificate of deposit 15 3,376,124.26 34.74 G Not rated 0 0.00 0.00 Total 22 $9,705,725.65 100 Report created on: February 03, 2014 Page 1 of 3 Goa Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income summaryIncludes all fixed -rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass Through, Perpetual Preferred, and Foreign securities. as of January 31, 2014 Bond overview Total quantity Total market value Total accrued interest Total market value plus accrued interest Total estimated annual bond interest Average coupon Average current yield Average yield to maturity Average yield to worst Average effective maturity Credit quality of bond holdings Report created on: February 03, 2014 Page 1 of 2 Investment type allocation Value on % of Effective credit ratinq Issues 01/31/2014 ($) port. A Aaa /AAA/AAA 5 4,335,793.06 44.70 B Aa/AA/AA 2 1,993,808.33 2056 . C A/A/A 0 0.00 0.00 D Baa/BBB /BBB 0 0.00 0.00 E Non - investment grade 0 0.00 0.00 F Certificate of deposit 15 3,376,124.26 34.74 G Not rated 0 0.00 0.00 Total 22 $9,705,725.65 100% Report created on: February 03, 2014 Page 1 of 2 Investment type allocation 9,734,000 $9,687,174.54 % of $18,551.11 Tax - exempt / bond $9,705,725.65 Investment type Taxable ($) deferred ($) Total ($) port. $122,984.25 Certificates of deposit 3,376,124.26 0.00 3,376,124.26 34.78 129% Municipals 522,808.33 0.00 522,80833 539 1.27% 0.72% U.S. federal agencies 5,806,793.06 0.00 5,806,793.06 59.83 0.72% Total $9,705,725.65 $0.00 $9,705,725.65 100% 5.89 Bond maturity schedule $ Millions 3.5 30.1% F 3.0 p' 2.5 24.7% 2.0 14.z°.{. 16.7% B 1.5 10 s.t% 0.5 1.5% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2025 + Other E Effective maturity schedule Cash, mutual funds and some preferred securities are not included. Report created on: February 03, 2014 Page 1 of 2 Goa as of January 31, 2014 Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income SIncludes all fixed -rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass Through, Perpetual Preferred, and Foreign securities. Summary of bond holdings Maturity Est. annual Current Yield to Yield to Adjusted Unrealized Year Issues Quantity income ($) yield (%) maturity (%) worst (%) cost basis ($) gain /loss ($) Mkt. value ($) % of bond portfolio maturing 2014 2 498,000 3,486.00 0.70% 0.21 % 0.21 % 498,000 1,506.45 499,963.52 -516% 2015 8 1,853,000 17,897.00 0.96% 0.45% 0.45% 1,853,000 11,770.46 1,871,309.31- 19.25% 2016 1 145,000 1,812.50 1.24% 0.96% 0.96% 145,000 1,054.15 146,923.16101.51% 2017 5 1,548,000 42,048.75 2.59% 0.98% 0.98% 1,596,695.18 29,850.60 1,630,843.68- 16.79% 2018 1 240,000 3,240.00 1.39% 2.00% 2.00% 240,000 - 6,964.80 233,274.87IN 2.41% 2019 0 0 NA NA 2020 0 0 NA NA 2021 0 0 NA NA 2022 2 2,450,000 24,500.00 1.02% NA NA 2,450,000 - 52,557.50 2,402,063.331 24.75% 2023 3 3,000,000 30,000.00 1.03% NA NA 3,000,000 - 80,180.00 2,921,347.781 30.14% 2024 0 0 NA NA 2025 0 0 NA NA 2026 0 0 NA NA 2027 0 0 NA NA 2028 0 0 NA NA 2029 0 0 NA NA 2030 0 0 NA NA 2031 0 0 NA NA 2032 0 0 NA NA 2033 0 0 NA NA 2034 0 0 NA NA 2035 0 0 NA NA 2036 0 0 NA NA 2037 0 0 NA NA 2038 0 0 NA NA 2039 0 0 NA NA 2040 0 0 NA NA 2041 0 0 NA NA 2042 0 0 NA NA 2043 0 0 NA NA 2043+ 0 0 NA NA Other 0 0 NA NA Total 22 9,734,000 $122,984.25 1.27% 0.72% 0.72% $9,782,695.18 $- 95,520.64 $9,705,725.65 Report created on: February 03, 2014 Page 1 of 6 O I UBS Bond holdings - as of January 31, 2014 (continued) Details of bond holdings Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Report created on: February 03, 2014 Page 2 of 6 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM MY cost basis ($)/ Market Mkt. value ($)/ bond (Mdy /Fitch/S &P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW ( %) Unreal. gA ($) price ($) Accr. interest ($) port. 9,734,000 1.29% 12/22/2019 NA $122,984.25 0.72% $9,782,695.18 NA $9,687,174.54 100% Total Bond Portfolio 1.27% 0.72% $- 95,520.64 $18,551.11 $9,705,725.65 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM MY cost basis ($)/ Market Mkt. value ($)/ bond (Mdy /Fitch/S &P) Quantity Coupon maturity Call price ($) Curr. yield ( %) YTW ( %) Unreal. aA ($) price ($) Accr. interest ($) port. Maturing 2014 BANK OF CHINA NY US RT CD 249,000 0.60% 06/13/2014 1,494.00 012% 249,000.00 100.176 249,438.24 2.57% 00.6000% MAT 06/13/14 FIXED 0.60% 012% 438.24 200.56 RATE CD /NY HUNTINGTON NATL BK OH US RT CD 249,000 0.80% 12/15/2014 1,992.00 031% 249,000.00 100.429 250,068.21 2.58% 00.8000% MAT 12/15/14 FIXED 0.80% 031% 1,068.21 256.50 RATE CD /OH Total 2014 498,000 0.70% 09/14/2014 $3,486.00 0.21% $498,000.00 $499,506.45 5.16% 0.70% 0.21% $1,506.45 $457.07 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM MY cost basis ($)/ Market Mkt. value ($)/ bond (Mdy /Fitch/S &P) Quantity Coupon maturity Call price ($) Curr. yield ( %) YTW ( %) Unreal. M ($) price ($) Accr. interest ($) port. Maturing 2015 ALLY BANK UT US RT 00.9500% CD 248,000 0.95% 02/09/2015 2,356.00 025% 248,000.00 100.712 249,765.76 2.58 MAT 02/09/15 FIXED RATE CD 0.94% 025% 1,765.76 1,136.04 /UT GOLDMAN SACHS BANK NY US CD 248,000 1.05% 02/09/2015 2,604.00 0.66% 248,000.00 100.398 248,987.04 2.57% RT 01.0500% MAT 02/09/15 1.05% 0.66% 987.04 1,255.63 FIXED RATE CD /NY DORAL BANK PRRT00.9500% CD 248,000 0.95% 02/10/2015 2,356.00 025% 248,000.00 100.713 249,768.24 2.58% MAT 02/10/15 FIXED RATE CD 0.94% 0.25% 1,768.24 1,123.13 /PR GE CAP BK UT US RT 01.1000 % CD 115,000 1.10% 06/08/2015 1,265.00 072% 115,000.00 100.504 115,579.60 1.19 MAT 06/08/15 FIXED RATE CD 1.09% 072% 579.60 180.22 /UT BANK LEUMI NY US RT CD 249,000 0.80% 06/15/2015 1,992.00 032% 249,000.00 100.657 250,635.93 2.59% 00.8000% MAT 06/15/15 FIXED 0.79% 032% 1,635.93 256.50 RATE CD /NY Report created on: February 03, 2014 Page 2 of 6 O I UBS Bond holdings - as of January 31, 2014 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Maturing 2015 DISCOVER BANK DE US RT 01.0500% MAT 06/15/15 FIXED RATE CD /DE SALLIE MAL BANK UT US RT 01.1000% MAT 08/10/15 FIXED RATE CD /UT SAFRA NAIL BK NY US RT 00.8000% MAT 08/17/15 FIXED RATE CD /NY Effective rating/ Underlying rating (Mdy /Fitch/S &P) CD CD CD Quantity 248,000 248,000 249,000 Coupon 1.05% 1.10% 0.80% Est. annual Effective Call date/ income maturity Call price ($) Curr. yield (%) 06/15/2015 2,604.00 1.04% 08/10/2015 2,728.00 1.09% 08/17/2015 1,992.00 0.79% YTM MY YTW (%) 0.57% 0.57% 0.65% 0.65% 035% 035% Adjusted cost basis ($)/ Unreal. a4 ($) 248,000.00 1,626.88 248,000.00 1,681.44 249,000.00 1,725.57 Market price ($) 100.656 100.678 100.693 Mkt. value ($)/ Accr. interest ($) 249,626.88 349.58 249,681.44 1,315.42 250,725.57 922.32 % of bond port. 2.58% 2.58% 2.59% Total 2015 1,853,000 0.97% 05/11/2015 $17,897.00 0.45% $1,853,000.00 $1,864,770.46 19.25% 0.96% 0.45% $11,770.46 $6,538.85 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM MY cost basis ($)/ Market Mkt. value ($)/ bond (Mdy /Fitch/S &P) Quantity Coupon maturity Call price ($) Curr. yield ( %) YTW ( %) Unreal. a4 ($) price ($) Accr. interest ($) port. Maturing 2016 AMERICAN EXPRESS C NY US RT CD 145,000 1.25% 08/09/2016 1,812.50 0.96% 145,000.00 100.727 146,054.15 1.51 01.2500% MAT 08/09/16 FIXED 1.24% 096% 1,054.15 869.01 RATE CD /NY Total 2016 145,000 1.25% 08/09/2016 $1,812.50 0.96% $145,000.00 $146,054.15 1.51% 1.24% 0.96% $1,054.15 $869.01 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM MY cost basis ($)/ Market Mkt. value ($)/ bond (Mdy /Fitch/S &P) Quantity Coupon maturity Call price ($) Curr. yield ( %) YTW ( %) Unreal. a4 ($) price ($) Accr. interest ($) port. Maturing 2017 MASSACHUSETTS DEPT TRANS Aa3 /AA -/NR 500,000 2.41% 011012017 12,040.00 0.89% 515,377.52 104.361 521,805.00 539% TAX SR B RV BUR/ 2.408 NR/NR/NR 2.31% 0.89% 6,427.48 1,003.33 010117 DTD 113011 /MA FED FARM CREDIT BANK 04.875 Aaa/AAA/AA+ 431,000 4.88% 011172017 21,011.25 0.78% 464,317.66 111.964 482,564.84 4.98% DUE 011717 DTD 010907 VC NR/NR/NR 4.35% 0.78% 18,247.18 817.10 07172007 GE CAP BK UT US RT 01.7500% CD 130,000 1.75% 08/03/2017 2,275.00 1.50% 130,000.00 100.842 131,094.60 1.35% MAT 08/03/17 FIXED RATE CD 1.74% 1.50% 1,094.60 168.29 /UT GE CAP RETAIL BK UT US RT CD 247,000 1.75% 08/03/2017 4,322.50 150% 247,000.00 100.842 249,079.74 2.57 01.7500% MAT 08/03/17 FIXED 1.74% 1.50% 2,079.74 2,131.64 RATE CD /UT Report created on: February 03, 2014 Page 3 of 6 O 1 UBS Bond holdings - as of January 31, 2014 (continued) Maturing 2017 SUN NATL BK NJ US RT 01.0000% MAT 10/03/17 FIXED RATE CD /NJ Total 2017 Maturing 2018 ENERBANK UT US RT 01.3500% MAT 10/04/18 FIXED RATE CD /UT Total 2018 Maturing 2022 FHLB STEP UP CALL BOND 01.000 DUE 092822 DTD 092812 EC 03282013 FHLB STEP UP CALL BOND 01 000 DUE 122822 DTD 122812 VC 06282013 Tota12022 Maturing 2023 FHLB STEP UP CALL BOND 01.000 DUE 013023 DTD 013013 EC 07302013 FHLB STEP UP CALL BOND 01 000 DUE 013023 DTD 013013 VC 07302013 Effective rating/ Of cost basis ($)/ Market Est. annual price ($) Underlying rating 100.834 2,001.60 Effective Call date/ income ($)/ YTM MY (Mdy /Fitch/S &P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW ( %) CD 240,000 1.00% 101032017 2,400.00 0.77% $240,000.00 15.17 $- 6,964.80 0.99% 0.77 24.75% 1,548,000 2.78% 04/07/2017 $42,048.75 0.98% 97.665 - 22,182.50 1,500,000.00 2.59% 0.98% Effective rating/ $2,450,000.00 $- 52,557.50 Est. annual Adjusted Underlying rating cost basis ($)/ Market Effective Call date/ income ($)/ YTM MY (Mdy /Fitch/S &P) Quantity Coupon maturity Call price ($) Curr. yield ( %) YTW ( %) CD 240,000 1.35% 10/04/2018 3,240.00 2.00% 1.39% 2.00% 240,000 1.35% 10/04/2018 $3,240.00 2.00% 1.39% 2.00% Effective rating/ Est. annual Underlying rating Effective Call date/ income ($)/ YTM MY (Mdy /Fitch/S &P) Quantity Coupon maturity Call price ($) Curr. yield ( %) YTW ( %) Aaa/NR/AA+ 950,000 1.00% 09/28/2022 03/28/2014 9,500.00 NA NR/NR/NR 100.00 1.02% NA NR/NR/AA+ 1,500,000 1.00% 121282022 03/28/2014 15,000.00 NA NR/NR/NR 100.00 1.02% NA 2,450,000 1.00% 11/23/2022 $24,500.00 NA 1.02% NA Effective rating/ Est. annual Underlying rating Effective Call date/ income ($)/ YTM MY (Mdy /Fitch/S &P) Quantity Coupon maturity Call price ($) Curr. yield ( %) YTW ( %) Aaa/NR/AA+ 1,000,000 1.00% 01/30/2023 04/30/2014 10,000.00 NA NR/NR/NR 100.00 1.02% NA Aaa/NR/AA+ 1,000,000 1.00% 01/30/2023 04/30/2014 10,000.00 NA NR/NR/NR 100.00 1.03% NA Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Adjusted Of cost basis ($)/ Market Unreal. aA ($) price ($) 240,000.00 100.834 2,001.60 $1,596,695.18 2.41% $29,850.60 Adjusted Of cost basis ($)/ Market Unreal. aA ($) price ($) 240,000.00 97.098 - 6,964.80 $240,000.00 15.17 $- 6,964.80 Adjusted 24.75% cost basis ($)/ Market Unreal. aA ($) price ($) 950,000.00 97.665 - 22,182.50 1,500,000.00 97.975 - 30,375.00 $2,450,000.00 $- 52,557.50 Adjusted cost basis ($)/ Market Unreal. aA ($) price ($) 1,000,000.00 98.204 - 17,960.00 1,000,000.00 96.695 - 33,050.00 Of Mkt. value ($)/ bond Accr. interest ($) port. 242,001.60 2.50% 177.53 $1,626,545.78 16.79% $4,297.90 Of Mkt. value ($)/ bond Accr. interest ($) port. 982,040.00 10.14 0.00 966,950.00 9.98% 0.00 Report created on: February 03, 2014 Page 4 of 6 Of Mkt. value ($)/ bond Accr. interest ($) port. 233,035.20 2.41 239.67 $233,035.20 2.41% $239.67 Of Mkt. value ($)/ bond Accr. interest ($) port. 927,817.50 9.58 3,245.83 1,469,625.00 15.17 1,375.00 $2,397,442.50 24.75% $4,620.83 Of Mkt. value ($)/ bond Accr. interest ($) port. 982,040.00 10.14 0.00 966,950.00 9.98% 0.00 Report created on: February 03, 2014 Page 4 of 6 Bond holdings - as of January 31, 2014 (continued) Effective rating/ Est. annual Underlying rating Effective Call date/ income YTM MY (Mdy /Fitch/S &P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW ( %) Maturing 2023 FHLB BOND STEP -UP 01.000 % Aaa/NR/AA+ DUE 060623 DTD 060613 VC NR/NR/NR 12062013 Total 2023 Effective rating/ Underlying rating (Mdy /Fitch/S &P) Total Bond Portfolio 1,000,000 1.00% 06/06/2023 03/06/2014 10,000.00 NA 100.00 1.03% NA 3,000,000 1.00% 03/14/2023 $30,000.00 NA 1.03% NA Est. annual Effective Call date/ income ($)/ YTM MY Quantity Coupon maturity Call price ($) Curr. yield (%) YTW ( %) 9,734,000 1.29% 12/22/2019 NA $122,984.25 0.72% 1.27% 0.72% Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Adjusted % of cost basis ($)/ Market Mkt. value ($)/ bond Unreal. aA ($) price ($) Accr. interest ($) port. 1,000,000.00 97.083 970,830.00 10.02% - 29,170.00 1,527.78 $3,000,000.00 $2,919,820.00 30.14% $- 80,180.00 $1,527.78 Adjusted % of cost basis ($)/ Market Mkt. value bond Unreal. g/l ($) price ($) Accr. interest ($) port. $9,782,695.18 NA $9,687,174.54 100% $- 95,520.64 $18,551.11 $9,705,725.65 Report created on: February 03, 2014 Page 5 of 6