12-17-2013 HRAMf RA
Hutchinson Housing &
Redevelopment Authority
Regular Board Meeting Tuesday, December 17, 2013, 7:00 AM
Minutes
CALL TO ORDER: Chairman LaVonne Hansen called the meeting to order. Members Present:
LouAnn Holmquist, and Steve Jensen. Staff Present: Jean Ward and Judy Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON NOVEMBER 19, 2013
Steve Jensen moved to approve the Minutes of the regular board meeting as written. LouAnn
Holmquist seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
a. LouAnn Holmquist moved to approve the City Center General Fund payments of $46,027.75 for
checks 8367 to 8382 and the November 30, 2013 City Center Financial Statements. Steve Jensen
seconded and the motion carried unanimously.
b. Steve Jensen moved to approve the Park Towers operating account payments of $36,645.89 for
checks 12613 to 12640 and consideration of Park Towers Security account payment of $0 and
consideration of October 2013 Financial Statements. LouAnn Holmquist seconded and the motion
carried unanimously.
4. PARK TOWERS UPDATE
a. LouAnn Holmquist moved to approve Resolution 42013 -16 to write off uncollectable accounts.
Steve Jensen seconded and the motion carried unanimously.
b. Steve Jensen moved to approve Resolution 42013 -17 to dispose of items from Depreciation Report.
LouAnn Holmquist seconded and the motion carried unanimously.
c. LouAnn Holmquist moved to execute the LSS Senior Nutrition Program Site Use Agreement —
2014. Steve Jensen seconded and the motion carried unanimously.
d. Updates:
• Jean Ward reviewed the Bedbug Memo with the Board. One of the big issues is dealing with
the residents' personal property, so a large freezer was purchased for them to use to treat /freeze
their smaller personal property. Also, Jean talked to the St. Paul HRA and they have a similar
bed bug protocol.
• Possible study with Ecolab to evaluate "BlackOut" interceptor traps hopefully to start in March.
• Boiler Deferred Loan closing was on December 12, 2013 - $79,000 from MHFA.
• Nelrod Green PNA inspection/Energy Audit conducted December 11, 2013 with final report
expected by March 1, 2014. The auditor went into 11 apartments as well as the commons areas
and mechanical rooms. Some preliminary recommendations are to install programmable
thermostats throughout the building and to have Wi -Fi for the whole building. One other item
that will need to be addressed in the future are the 40 -year old air handlers.
• Calculation of 2014 Operating Subsidy Worksheet submitted to HUD - Formula subsidy amount
$147,154 compared to 2014 budgeted amount of $132,500 (90% pro- ration of $147,154)
• Good, safe results with routine use of turkey grit /sand on Park Towers cement sidewalks.
Concrete vendor recommends NACL salt applied rarely on cement sidewalks to avoid
deterioration effects of deicing chemicals /salts on concrete matrix
December 17, 2013 Minutes Page 1 of 3
5. CONSIDERATION OF 445 ADAMS STREET LAND BANK DONATION
Twin Cities Community Land Bank, LLC is closing on the property the end of January and will then
transfer to the HRA. LouAnn Holmquist moved to enter into a purchase agreement for 445 Adams
Street SE. Steve Jensen seconded and the motion carried unanimously.
6. CONSIDERATION OF RESOLUTION 4 2013 -18 ADOPTION OF HUTCHINSON HRA REHAB
LOAN PROGRAM WALK -AWAY POLICY
The walk -away policy will be instituted when it is determined it is not economically feasible or
possible to bring the unit up to MHFA's Single Family Rehab Standards, Lead Based Paint Standards
or cannot meet the definition of a "Rehabilitable Building ". Steve Jensen moved to approve Resolution
42013 -18 Adoption of the Hutchinson HRA Rehab Loan Programs Walk -Away Policy. LouAnn
Holmquist seconded and the motion carried unanimously.
7. CONSIDERATION OF APPLICATION TO TARGETED HOME IMPROVEMENT PILOT FOR
CFUF DISCOUNT FOR 4.0% HOME IMPROVEMENT LOAN COMPARED TO 5.99% REGULAR
RATE FOR SECURED LOANS
Targets include SCDP target areas of the city
Code violations, health and safety improvements
• Includes roof replacement
• Includes cited nuisance houses
Steven Jensen moved to approve the submission of the application to the Targeted Home Improvement
Pilot program. LouAnn Holmquist seconded and the motion carried unanimously.
CONSIDERATION OF RECOMMENDED TARGET AREA TO SEND OUT SCDP SURVEYS FOR
RENTAL AND OWNER OCCUPIED REHAB WITH FINAL TARGET AREA ESTABLISHED
BASED ON RESPONSE
Steven Jensen moved to approve the recommended target area with final target area to be established
based on the response. LouAnn Holmquist seconded and the motion carried unanimously.
9. CONSIDERATION OF RESOLUTION 42013 -19 ADOPTING 2014 COMPENSATION PLAN
Steven Jensen moved to approve Resolution 42013 -19 Adopting 2014 compensation plan. LouAnn
Holmquist seconded and the motion carried unanimously.
10. CONSIDERATION EXECUTIVE DIRECTOR TO EXECUTE LOAN /GRANT AGREEMENT
WITH MHFA COMMUNITY OWNERSHIP IMPACT FUND FOR CONTRACT ID411- 2013 -15
Steven Jensen moved to have the Executive Director execute the Loan/Grant Agreement with MHFA
for the Community Ownership Impact Fund for Contract ID 411- 2013 -15. LouAnn Holmquist
seconded and the motion carried unanimously.
11. COMMUNICATIONS
• Request by AT &T to modify the cell antennas on the roof of Park Towers. Jean will be working
with John Paulson, City of Hutchinson Regulatory Specialist.
• Effective January 1st there will be sales tax relief for local governments including HRA's if
included in the audit report of the city. The HRA will now be tax exempt for purchases of
materials, office supplies, etc.
• Up to $5,000 in term life is available to HRA Board Commissioners with open enrollment through
January 2014
• FYI: Approval of 2014 HRA Tax Levy was at the December 10, 2013 City Council Meeting.
December 17, 2013 Minutes Page 2 of 3
12. ADJOURNMENT
Steve Jensen moved to adjourn and LouAnn Holmquist seconded. There being no other business,
Chairman LaVonne Hansen declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
Gary Forcier, Secretary /Treasurer
December 17, 2013 Minutes Page 3 of 3