08-22-2013 APM+HUTCHINSON AIRPORT COMMISSION
August 22, 2013
5:30 p.m.
Airport Arrival/Departure Building
Minutes
Members present: Dick Freeman, Juli Neubarth, Ross Peterson, Steve Cook (Council Representative)
Members absent: Doug McGraw, Joel Schwarze
Others Present: John Olson, City of Hutchinson
Meeting called to order at 5:40 p.m. There was a quorum of members present.
1. Approve July 18, 2013 Airport Commission Minutes
Motion made by Freeman, second by Neubarth to approve minutes. Unanimous approval
2. Airport Commission
Juli Neubarth (to 09/13, first full -term) Doug McGraw- (to 09/14, second full -term)
Joel Schwarze (to 09/15, first full -term) Ross Peterson (to 09/16, first full -term)
Dick Freeman (to 09/17, second full -tens) Steve Cook (Council representative)
For meeting schedules & interest forms for serving on the Airport Conuiussion, see www.ci.hutchinson.mn.us
It was noted that Juli Neubarth's term is expiring next month. She has agreed to serve a second term.
Mayor Cook will have her reappointment on the agenda of a September City Council meeting.
3. HanEars
No hangar activity
Update on private hangar construction. The building has been roofed and sided, with the exception of a
couple of small pieces that were the wrong size. The area around the building and apron has been shaped
and seeded. The bi -fold door is being built and will be installed soon.
4. Operational Issues (Open Proiects)
a) Airport Financials — July 31, 2013
a. Several questions related to the financial statements, particularly regarding the level of detail kept
by the City. The detailed monthly ledgers are available from the City upon request. Airport
transactions are subject to all of the controls, procedures and policies of other expenditures in the
City.
b. It was noted that utility costs were slightly higher in 2013, as compared to 2012, which is due to
colder weather into April of 2013.
c. On the whole, the budget is tracking well with 2012 activity and is anticipated to be met.
b) MnDOT Operations & Maintenance grant agreement approved at the 08/13/13 Council meeting.
a. Olson reported the City Council had approved the MnDOT Operations & Maintenance grant
agreement, which will provide a little less than $25,000 per year toward airport operations
($22,937).
c) 2013 AIP — Report on status of project.
a. Olson reported that FAA Grant Assurances were approved at the 08/13/13 Council meeting.
b. Obstruction Removal project documents are on the agenda for the 08/27/13 Council meeting
c. Airport Survey — there were some surveys received and Airport Commission members were
encouraged to complete the surveys and return them to Olson.
d. MPAG — volunteers to serve on Master Plan Advisory Group? Who should make up the MPAG?
5. Other Discussions/ New Business
a) Response from North Memorial Air Care. Olson provided a copy of an email from North
Memorial Air Care indicating they didn't have any current plans to relocate.
b) Hangar 1720 roof leak. Olson reported that there was a roof leak discovered in the hangar. A
roofing professional was used to evaluate the problem and propose a potential solution. The
recommendation from staff was to use a sealer and then double coat the first 5' of the roof with a
urethane product. The quote for the cost of the project is $7,220, with a $1,000 credit for
providing an aerial lift truck, for a net cost of $6,220. Airport Coimnission members requested
that Olson contact the City Attorney to help determine whether we should seek compensation for
this issue. Olson also reported that he had contacted some people on the City's Facility
Coimnittee to make them aware of this problem.
c) Lease agreement for Hangar 1720 is scheduled to be approved at the 08/27/13 Council meeting.
The terns are month -to -month at $915 per month.
d) Report of subcommittee activities regarding FBO alternatives.
Concession/Managed Services Contract — Mayor Cook, Jeremy Carter, City
Administrator and Olson had a conference call with Marty Lenss, Rochester Airport
Executive Director. He recommended we contact Dan Benzon, of Trillion Aviation in
Sturgeon Bay, WI (Door County) to get a copy of their agreement, which utilizes the
concession/managed services contract model (see copy of their agreement included).
ii. Mayor Cook also talked about a conversation he had with Dave Beaver, Owatonna
Airport Manager. Mr. Beaver had indicated he knows of other airports going through
similar reviews of FBO agreements. Mayor Cook also reported that Owatonna Airport
requires approximately $50,000 of tax revenue for its operations, although they are trying
hard to reduce the need for that revenue.
e) Internet service at the airport.
i. Router replacement was completed.
ii. MVTV Wireless looked at installation of wireless internet service at the airport, but did
not bid.
iii. Broadband MN Corp. representative was on -site 08/20. Broadband should be providing
pricing information in the near future.
iv. NU- Telecom was contacted to determine options for a centralized internet connection
from NU- Telecom. It is expected they will be on -site to determine needs and options
within a couple of weeks.
f) Other items. There were no other items of note.
At 7:00, a motion to adjourn was made by Neubarth, second by Cook. Unanimous approval.
NEXT MEETING: Regularly scheduled meeting: 09/19/2013.