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09-26-2013 APM+HUTCHINSON AIRPORT COMMISSION September 26, 2013 5:30 p.m. Airport Arrival/Departure Building Minutes Members present: Doug McGraw, Dick Freeman, Steve Cook (Council Representative) Members absent: Joel Schwarze, Juli Neubarth, Ross Peterson, Others Present: John Olson, City of Hutchinson; Jim Weckman, tenant; Ken Fischbach & Tim Miller, ASI Meeting called to order at 5:42 p.m. There was a quorum of members present. 1. Approve August 22, 2013 Airport Commission Minutes Motion made by McGraw, second by Cook to approve minutes. Unanimous approval 2. Airport Commission Doug McGraw- (to 09/14, second full -term) Joel Schwarze (to 09/15, first full -term) Ross Peterson (to 09/16, first full -term) Dick Freeman (to 09/17, second full -term) Juli Neubarth (to 09/18, second full -tens) Steve Cook (Council representative) For meeting schedules & interest forms for serving on the Airport Conuiussion, see www.ci.hutchinson.mn.us 3. Haniars New rental — Mark Seller rented one of the hangars in the open hangar building (Hangar # 1) Update on private hangar construction. Work has begun on preparing the floor for concrete. The door is being fabricated. The couple of areas that don't have siding will be addressed when the door is put up and sided. Windows are on -site, but will not be installed until the door is placed, to avoid potential pressure issues in the structure. 4. Operational Issues (Open Proiects) a) Airport Financials — August 31, 2013. To -date, there has been no use of general property taxes. Expenses are tracking similar to last year, except repair & maintenance supplies and contract repairs & maintenance is down and utilities are up for 2013. b) 2013 AIP — Report on status of project. a. FAA grants for the 2013 Airport Master Plan update & Obstruction Removal have been approved. b. Bolton & Menk surveyors marked all trees at the Renner property that are obstructions, along with any trees that are within 10 feet of becoming obstructions. City staff will be meeting with Mrs. Renner to address tree pruning and removals. c. Olson requested that there be two Master Plan Advisory Group (MPAG) members from the Airport Commission. Freeman indicated that since McGraw, Peterson and Cook were part of another subcommittee, he would volunteer. Neubarth and Schwarze will be asked by staff whether one of them would be willing to serve on the MPAG. It is expected that the kick -off meeting for MPAG will be held within the next several weeks. d. Olson reported that the Pavement Management Report done by MnDOT was provided to the City and Bolton & Menk. Based on some needs relating to pavement maintenance, it was recommended that Bolton & Menk staff come to the October meeting to address CIP projects during the interim while the Master Plan update is being done. 5. Other Discussions & New Business a) Hangar 1720 roof leak — The City contracted with F &W Roofing of Hutchinson to snake repairs. The repairs are expected to begin tomorrow. They will seal all joints and replace all loose screws with oversized screws to ensure proper attachment of roof sheeting. b) Lease agreement for Hangar 1720 was approved by Council. The lease is for $915 per month with ASI. c) Report of subcommittee activities regarding service provider alternatives. Olson reported that he had sent surveys to the airports identified by the subcommittee. Another reminder was sent to them mid- month. To -date no return surveys from the airports contacted have been received. d) Schedule for service providers. Since the current service provider agreement expires at the end of May, 2014, it was noted that there is relatively little time left to address service provider issues. Mayor Cook indicated that we need to start with a list of services that the City would like to see a service provider offer. Based on that discussion, City staff was directed to obtain some sample Requests for Proposals /Qualifications (RFP /Q's) from other airports so the Airport Commission can review what other airports included as services. A summary of services will be sent to the Commission before the October meeting. A schedule should be established for work that needs to be done over the next few months to make sure there in continuity of service. For the October meeting, it was requested that someone from Bolton & Menk be asked to come and address airport services that were included in sample RFP /Q's. For the November meeting, any final touches could be done on the list of services. It was also requested that someone from MCOA be invited to attend the November meeting to address any final questions that Commissioners may have regarding the list of services. Mayor Cook requested that all Commissioners be made aware of the importance of the upcoming meetings, to make sure the list of airport services accurately reflects the desires of the City. e) Internet service at the airport. Router replacement was completed. ii. MVTV Wireless looked at installation of wireless internet service at the airport, but did not bid. iii. Broadband MN Corp. representative was on -site 08/20 no official pricing has yet come in, but initially we could expect $750 for antennae; $250 for wiring, install and $100 per month for 10 mb /1 mb (download /upload). 100 GB use, $1.50 per GB over 100. iv. Contacted NU- Telecom to determine options for a centralized internet connection from NU- Telecom. V. NU- Telecom will be asked to look into the whether the cable between the terminal and the electrical distribution building is functioning as designed. Some of the symptoms of the existing service indicate there may be issues with the wire. f) Other items Land rental rates. A question was raised regarding land rental rates. Land rental rates in the area have gone up significantly. In some cases, $200 - $300, or more, per acre is being paid to local farmland owners. It was noted that we currently are getting $140- $165 per acre. After considering that we have smaller, cut -up pieces of land, and the fact that we request that farmers generally plant alfalfa crops, the current rates seem reasonable. It was also noted that the contracts recently entered into have an adjustment clause in year three based on the average land rental rates for McLeod County, as reported by the University of Minnesota. At 7:07, a motion to adjourn was made by Freeman, second by Cook. Unanimous approval. NEXT MEETING: Regularly scheduled meeting: 10/17/2013.