cp11-26-2013Budget Workshop 4: 00 p.m.
AGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, NOVEMBER 26, 2013
1. CALL. TO ORDER — 5.30 P.M.,
2. INVOCATION — Shalom Baptist Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS. DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF NOVEMBER 12, 2013
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.)
5 min. (a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14206 - RESOLUTION SETTING 2014 FEE SCHEDULE
2. ORDINANCE NO. 13 -715 - AN ORDINANCE APPROVING AMENDMENTS TO
HUTCHINSON CITY CHARTER (SECOND READING AND ADOPTION)
(b) CONSIDERATION FOR APPROVAL OF ISSUING TOBACCO LICENSE TO WALGREEN CO.
(c) CONSIDERATION FOR APPROVAL OF MPCA MS4 STORM WATER POLLUTION
PREVENTION PLAN PERMIT RENEWAL APPLICATION
(d) CONSIDERATION FOR APPROVAL OF REPLACEMENT OF MASONIC WEST RIVER PARK
BATHROOM FACILITY
(e) CONSIDERATION FOR APPROVAL TO SELL AT AUCTION FIRE DEPARTMENT SCBA
BOTTLES
(fl APPOINTMENT OF DONNA LUHRING TO HUTCHINSON UTILITIES COMMISSION TO
DECEMBER 2018
(g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A
(h) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B
Action — Motion to reject — Motion to approve consent agenda. Motion carried unanimously.
8. PIJBLIC HEARINGS — 6:00 P.M.
CITY COUNCIL AGENDA NOVEMBER 26, 2013
10 min. (a) CONSIDERATION OF ISSUING 3.2 MALT LIQUOR LICENSE TO TARA TEPLEY OF THE
PAINT FACTORY LOCATED AT 137 MAIN STREET SOUTH
Action — Motion to reject — Motion to approve
10 min. (b) JEFFERSON STREET SE RECONSTRUCTION PHASE 2 PROJECT (LETTING NO. 1,
PROJECT NO. 14 -01)
Action — Motion to reject — Motion to approve
9. COMMUNICATIONS. REOIJESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise policy. Always looking toward the future, not monitoring past)
20 min. (a) DISCUSSION OF CODE OF ETHICS
Action -
10. UNFINISHED BUSINESS
11. NEW BUSINESS
5 min. (a) CONSIDERATION FOR APPROVAL OF ADOPTING 2014 -2018 CAPITAL IMPROVEMENT
PLAN
Action — Motion to reject — Motion to approve
5 min. (b) CONSIDERATION FOR APPROVAL OF SETTING JANUARY 2014 COUNCIL
WORKSHOPS TO REVIEW ENDS STATEMENTS AND CONDUCT CITY
ADMINISTRATOR PERFORMANCE REVIEW
Action — Motion to reject — Motion to approve
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy thatguides the organization
and Council and manage the logistics of the Council. May include monitoring reports, policy development and
governance process items.
(a) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM NOVEMBER 6, 2013
(b) CITY OF HUTCHINSON FINANCIAL REPORT AND INVESTMENT REPORT FOR
OCTOBER 2013
(c) PLANNING, ZONING, BUILDING REPORT FOR OCTOBER 2013
(d) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM
OCTOBER 15, 2013
13. MISCELLANEOUS
14. ADJOURN
2
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, NOVEMBER 12, 2013
1. CALL. TO ORDER — ..3 P.M., Mayor Steve Cook calle the meeting to order. Members present were Mary Christensen, Bill Arndt, Gary
Forcrer and Chad Czmowski. Others present were Jeremy Carter, City Administrator, Kent Exner, City Engineer
and Marc Sebora, City Attorney.
2. INVOCATION — Rev. Todd Harris, Oak Heights Covenant Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS. DONATIONS AND COMMUNITY SERVICE TO THE CITY
Council Member Arndt recognized the annual Farm -City Days held at the Fairgrounds last week, which
is promoted by KARP /KDUZ radio. Council Member Arndt also recognized the work done by Dave
Blake, Dave Skoog, the Parks Department and all of those involved for the installation of the Huey
helicopter in Veterans Memorial Park.
Mayor Cook also recognized the high school athletic teams and their successes this Fall.
5. PUBLIC COMMENTS
David Allen, 12252 200th Street — Hale Township, presented before the Council. Mr. Allen explained
that he has reasons and specific examples as to why he has concerns with the Comprehensive Plan and
concerns that adoption of the plan should not move forward at this time. Mr. Allen began to explain that
in 1997 a piece of land was purchased south of the Otter Lake Road on South Grade Road by some City
officials that had inside contacts and now is a very nice large housing development. The Comp Plan
fails to address unethical issues and behaviors by city officials in the past and in the current. Mr. Allen
raised concerns with individuals who have long - standing personal connections with the City who
purchase land and then flip it to private developers. Mr. Allen is requesting that the Council consider
that the Comp Plan includes and is influenced by opportunities for people with connections to expand
the values of their properties. Mr. Allen feels that a code of ethics and conflict of interest policy are
lacking. He feels that Council Members should be required to submit affidavits annually on their
business interests. He also feels that there is not a diverse range of persons on boards and commissions.
Council Member Arndt explained that in 1997 he served on the Lynn Township Board when the
development was put in place and it followed a very specific process.
Jim Lauer, Lynn Township, Chair of Joint Planning Board, presented before the Council. Mr. Lauer
explained that there is confusion in the public on the role of the Joint Planning Board. Mr. Lauer
explained that in 1997 the Joint Planning ordinance and Joint Planning Board was created, with the
approval of the City, the County and the four surrounding townships. Mr. Lauer explained that one of
the main drivers of the creation of the Joint Planning Board was to streamline processes for developers
and property owners to address their land use needs. The joint planning area includes the two -mile
radius of the City of Hutchinson in the unorganized areas of the county. All recommendations of the
CITY COUNCIL MINUTES— NOVEMBER 12, 2013
Joint Planning Board go to the McLeod County Board, whom then makes all final decisions. Mr. Lauer
explained that 2.5 years ago, the City informed the Joint Planning Board that the process was going to
begin to update the Comprehensive Plan. Throughout the entire process, joint planning board members
and township officials were invited to several meetings and workshops. Public hearings were also held
before the Joint Planning Board.
Craig Bishop, 221 Freemont Avenue, presented before the Council. Mr. Bishop asked if the Council
Members had any feedback on the comments he submitted to the Council at the last meeting on the
comprehensive plan. Mayor Cook noted that these comments will be discussed later in the meeting
when the Council reviews the comp plan comments. Mr. Bishop expressed that he feels it is a good idea
for Council Members to sign an ethics policy, similar to what state legislators do.
Jim Bobier, Acoma Township, presented before the Council. Mr. Bobier raised a concern over the area
which he lives in, which is in the joint planning area. Mr. Bobier also has concerns over taxation and
issues related to the public arts commission projects.
6_ MINUTES
(a) REGULAR MEETING OF OCTOBER 22, 2013
Motion by Czmowski, second by Forcier, to approve the minutes as presented. Motion carried
unanimously.
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
(b) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS
- CHANGE ORDER NO. 1 — LETTING NO. 1, PROJECT NO. 13 -01 (JEFFERSON STREET SE
RECONSTRUCTION PHASE 1)
- SUPPLEMENTAL AGREEMENT NO. 1 — LETTING NO. 1, PROJECT NO. 13 -01
(JEFFERSON STREET SE RECONSTRUCTION PHASE 1)
- SUPPLEMENTAL AGREEMENT NO. 2 — LETTING NO. 1, PROJECT NO. 13 -01
(JEFFERSON STREET SE RECONSTRUCTION PHASE 1)
(c) CONSIDERATION FOR APPROVAL OF ITEMS FOR LYNN ROAD SW IMPROVEMENTS
PROJECT — LETTING NO. 2, PROJECT NO. 14 -02
(d) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSES
- HUTCHINSON EAGLES 94441 ON MAY 17, 2014
- UPPER MIDWEST ALLIS CHALMERS CLUB ON JULY 27, 2014
(e) CONSIDERATION FOR APPROVAL OF CITY CENTER CARPET REPLACEMENT
(f) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A
2
CITY COUNCIL MINUTES— NOVEMBER 12, 2013
(g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B
Items 7(e) and 7(g) were pulled.
Motion by Czmowski, second by Christensen, to approve the consent agenda with the exception of the
items noted above. Motion carried unanimously.
Item 7(e) had further discussion. Council Member Christensen asked if carpet tiles would be installed
or if it would be laid carpet. Dan Jochum, Planning Director, clarified it will be carpet tiles.
Motion by Christensen, second by Arndt, to approve Item 7(e). Motion carried unanimously.
Item 7(g) had further discussion. Council Member Forcier noted he will be abstaining from voting on
this item.
Motion by Czmowski, second by Arndt, with Forcier abstaining, to approve Item 7(g). Motion carried
unanimously.
8. PUBLIC HEARINGS — 6:00 P.M.
(a) CONSIDERATION OF CHARTER AMENDMENTS AS RECOMMENDED BY HUTCHINSON
CHARTER COMMISSION
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that earlier this
year, the Council had considered these same amendments that had been recommended by the
Charter Commission. One recommendation was to reduce the percentage requirements of signatures
for petitions and the other was to amend language pertaining to surety bonds for certain city
officials. The Council had considered these amendments, however the amendments must be voted
on unanimously by all Council Members. Since all council members were not present at the last
meeting these items were considered, the item is before the Council again with all council members
present.
Craig Bishop asked for clarification on the amendments being recommended in Section 5.02. City
Attorney Sebora explained that the current Charter language requires 20% of those who voted for
mayor in the last election for a petition to be accepted. The amendment is to reduce the percentage
to 10% of those who voted in the last regular election. Mayor Cook noted that when other cities
were reviewed, 10% was a rather common percentage.
Motion by Arndt, second by Christensen, to close public hearing. Motion carried unanimously.
Motion by Czmowski, second by Forcier, to waive first reading and set second reading and adoption
of Ordinance No. 13 -715 for December 10, 2013. Motion carried unanimously.
9. COMMUNICATIONS. REOIJESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise policy. Always looking toward the future, not monitoring past)
10. UNFINISHED BUSINESS
3
CITY COUNCIL MINUTES— NOVEMBER 12, 2013
(a) COMMENTS AND UPDATE ON COMPREHENSIVE PLAN
Mayor Cook thanked those who came to the public hearings before the Planning Commission
and Joint Planning Boards. The Council has accepted and reviewed comments submitted by
Craig Bishop. Mayor Cook stressed that the comprehensive plan is not about annexing
property, but rather to redevelop and develop property within the city. Mayor Cook reminded
residents that the City has no jurisdiction outside of City limits, but rather the Joint Planning
Board has jurisdiction on the 2 -mile radius surrounding the City of Hutchinson. The
comprehensive plan is a City plan. Mayor Cook noted that there were some questions about
letters of intent that had been signed back in the 1990s by the surrounding townships. These
letters of intent mentioned community -based planning. Attorney Sebora explained that the
Resolutions creating the Joint Planning Board do not address community -based planning and
that is not a process used. There was also discussion of a moratorium that could have been put
in place while the comprehensive plan was being developed, however that is permissive and not
mandatory of a city when updating a comprehensive plan.
Dan Jochum, Planning Director, presented before the Council. Mr. Jochum noted that several
comments had been included by staff and other interested persons. Mr. Jochum stated that the
Council had reviewed the comments from the other interested persons and considered them
when putting together their own comments. Mr. Jochum reviewed the staff review of City
Council comments on the draft comprehensive plan. In addition, Mr. Jochum reviewed
recommended staff edits. All of these comments are on file with staff and included in the
Council packet. In addition, typographical and formatting errors will be corrected as well as a
recommendation by the Planning Commission to change an area from low density residential as
a medium density residential area. This area is along School Road/McDonald Drive.
Mayor Cook suggested directing staff to incorporate changes and then bring back a clean copy
for final approval. All Council Members agreed.
Motion by Forcier, second by Christensen, to direct staff to incorporate changes as noted, as
well as typographical errors, and the land use designation, and bring forth a clean copy for final
approval at a future Council meeting. Motion carried unanimously.
The updated plan will be on the City's web site when the changes are incorporated.
Jim Bobier asked if there was anything from the townships' comments that were incorporated
into the amendments that will be made to the plan. Mayor Cook noted that reference to
annexations was not removed as was suggested. Mayor Cook expressed that he did not feel it
fair for the plan to be boxed in by not referencing annexation in any way.
Craig Bishop asked if there were any comments Council Members wanted to share. Council
Arndt noted that the City has done a tremendous job in saving money and watching costs. Craig
Bishop raised concerns about things in the comp plan and the costs associated with some
projects.
CITY COUNCIL MINUTES— NOVEMBER 12, 2013
David Allen raised concerns with economic development and the need for good, high paying
jobs. Mr. Allen raised a concern with the comprehensive plan in that he feels it is a bit
misguided in prioritizing resources being spent on quality of life issues at the expense of not
putting enough emphasis on economic development and recruiting employers. The other
concern is that there is a problem with people using planning opportunities for their own
personal agendas.
Jim Bobier asked if other board/commission meetings are open to the public. He also asked
about Public Arts Commission minutes being posted on the web site.
Mayor Cook noted that it was suggested that a meeting be held between the City Council and
the townships to review the comprehensive plan. Mayor Cook commented that several public
hearings have been held and this item has been discussed at two Council meetings, therefore he
asked if the Council felt there was a need for a meeting. The Council did not feel a need for
another meeting.
11 _ NEW BUSINESS
(a) CONSIDERATION AND APPROVAL OF RESOLUTION NO. 14203 AUTHORIZING THE
PERA PHASED RETIREMENT OPTION FOR THE CITY OF HUTCHINSON AND
DESIGNATING THE CITY ADMINISTRATOR AS THE COORDINATOR OF THE PROGRAM
Jeremy Carter, City Administrator, presented before the Council. Mr. Carter explained that a
phased retirement option program was put in place in 2009 that is available to members of
PERA. The program allows cities to offer a phased retirement option to members age 62 or
older. Members in this program can begin collecting their PERA retirement benefits without a
formal termination of employment. This program allows for knowledge to be transferred to
staff, retain key employees until replacements can be identified and reduce employee work
hours resulting in budgetary savings. There is currently one employee eligible for this program
and that is the Motor Vehicle Deputy Registrar, Marilyn Hed. If approved, this program is
proposed for a maximum of one year or calendar year 2014. Ms. Hed's hours will be reduced
from the current full time to no more than 1044 hours for calendar year 2014 or fewer hours.
Motion by Czmowski, second by Forcier, to approve Resolution No. 14203 authorizing the
PERA phased retirement option for the City of Hutchinson and designating the City
Administrator as the coordinator of the program. Motion carried unanimously.
(b) POLICE MEMORIAL UPDATE AND CONSIDERATION FOR APPROVAL OF
MOVING FORWARD
Dan Hatten, Chief of Police, presented before the Council. Chief Hatten showed a video on the
concept of the park and the plans for it, as well as the donation information. The timeline is to
begin construction in Spring 2014 with completion in late 2014. The project estimation costs
are $90,000 and the police department has raised $92,000 to date. However, donations are still
being accepted for enhancements to the park. The donation web site will be up indefinitely.
Chief Hatten asked for authorization to move ahead with construction of the park.
5
CITY COUNCIL MINUTES— NOVEMBER 12, 2013
Council Member Forcier asked if the police department could put together a rendition of the
park with enhancements that will be used with the excess donations. Chief Hatten noted that
that will be done, along with an orderly plan for the enhancements. Jeremy Carter, City
Administrator, noted that several action items need to be considered: 1.) the area needs to be
designated as parkland with easements to the former Cenex property site; 2.) authorization to
move forward with construction of the park and 3.) to have the City initially cash flow all or part
of the project until all the funds have been reimbursed and earmarking any future private
donations for future park/memorial improvements in the Park Land Dedication Fund.
Motion by Arndt, second by Forcier, to authorize the action items as outlined above by Mr.
Carter. Motion carried unanimously.
(c) AUTOMATIC METER READING SYSTEM AND METER REPLACEMENT DISCUSSION
Kent Exner, City Engineer, Administrator, presented before the Council. Mr. Exner provided an
overview of the potential water meter replacements and implementation of an automatic meter
reading system. Mr. Exner explained that an estimated 82% of the City's existing meter inventory
was installed in 2000 or later. The industry standard for optimum meter lifecycle is 15 years. In
2009 the Hutchinson Utilities Commission installed an automatic metering infrastructure for its
electric meters. HUC spent $194,000 in infrastructure costs for the automatic meter read system
that can be utilized for other meter reading services. In 2010, HUC and the City entered into a
telecommunications agreement that allowed the water department to utilize their installed
infrastructure with a set $58,200 contribution. This allows the City to ultimately install an
automatic meter reading system at a more competitive cost.
The water department has been reviewing for several years the potential of upgrading the existing
meter reading operations to an automatic system. Staff believes that replacing the existing meters at
the time of upgrading to an automatic reading system would be the most cost - effective. In addition,
compiled data supports the assumption that the City is not currently accounting for all of the water
being produced, distributed and consumed via the current system and that replacement of the meters
would be justifiable and economically beneficial.
Mr. Exner reviewed the benefits of a meter replacement and automatic meter reading system
project. Mr. Exner also reviewed feedback received from other cities, such as North St. Paul,
Melrose and Faribault, on their recently installed automatic meter reading systems. The funding of
this type of project could be addressed through a variety of funding sources, such as:
water /wastewater funds budgeted capital outlay amounts; water /wastewater funds cash reserves;
increases to the water /wastewater monthly base charge amounts and implementation of a water
meter replacement fee over a determined timeframe.
Andy Reid, Controller, presented before the Council. Mr. Reid provided a financial analysis on the
automatic meter reading project and meter change -outs. AMR only estimated at $650,910; meter
change -outs estimated at $774,176; both projects independently $1,425,086 and both projects
simultaneously estimated at $1,384,493. Mr. Reid estimated a $40,000 annual cash savings on
AMR only due to personnel and vehicle savings. Mr. Reid estimated a conservative savings of 2%
In additional water billing, which would estimate at $50,000. Paybacks would be approximately 15-
0
CITY COUNCIL MINUTES— NOVEMBER 12, 2013
16 years, instead the benefits of the program should be considered.
The project would be proposed to be implemented over a two -year timeframe. This project could
be bonded for on a 10 -year term. The earliest implementation would be 2015. Council expressed
that staff should continue moving forward with this project.
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy thatguides the organization
and Council and manage the logistics of the Council. May include monitoring reports, policy development and
governance process items.
(a) EDA BOARD MEETING MINUTES FROM SEPTEMBER 25, 2013
(b) AIRPORT COMMISSION MINUTES FROM SEPTEMBER 26, 2013
(c) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM OCTOBER 1, 2013
(d) FIRE DEPARTMENT MONTHLY REPORT FOR OCTOBER 2013
(e) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MEETING MINUTES FROM
OCTOBER 7, 2013
(f) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR SEPTEMBER
2013
(g) HUTCHINSON UTILITIES COMMISSION MINUTES FROM SEPTEMBER 25, 2013
13. MISCELLANEOUS
Motion by Arndt, second by Christensen, to set public meeting for Dunham's grand opening at 8:30 a.m.
on November 15, 2013. Motion carried unanimously.
Jeremy Carter — Mr. Carter explained that the City's financial statements have not been on Council
agendas due to the City's new financial system and proper reconciling.
Kent Exner — Mr. Exner noted that the Jefferson Street project is completed. The Lynn Road project
open house will be held on December 2, 2013. The 2017 Capital Improvement Plan includes School
Road for an enhancement program — a grant deadline is this Friday that goes along with the federal
transportation bill (scenic byways, safe route to school, enhancements, etc.) Staff will be submitting a
letter of intent in order to apply for grant dollars for improvements from the School Road bridge to
Roberts Road (narrowing roadway and trail feature among other things). The letter of intent would be to
capture federal project dollars. The estimated project cost is $300,000.
Mayor Cook — Mayor Cook noted that the State bonding committee for the House was on tour and
stopped near Hutchinson last Friday. Officials met on the Luce Line Trail project.
14. ADJOURN
Motion by Arndt, second by Cook, to adjourn at 8:10 p.m. Motion carried unanimously.
7
HUTCHINSON CITY COUNCIL
09-f
Request for Board Action
104a�
7AL
Agenda Item: 2014 Fee Schedule
Department: Finance
LICENSE SECTION
Meeting Date: 11/26/2013
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: No
BACKGROUND /EXPLANATION OFAGENDA ITEM:
Attached is the 2014 Fee Schedule for City operations. Any change in fee from the prior year is evident by the %
increase column. The last change column consists of the year in which the last fee change was made prior to any
increases for 2014.
BOARD ACTION REQUESTED:
Review and Adopt the 2014 Fee Schedule
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
RESOLUTION NO. 14206
ADOPTING 2014 FEE SCHEDULE
WHEREAS, the City of Hutchinson is empowered by previously passed ordinances to
impose fees for services, and
WHEREAS, based upon the recommendation of costs for providing the services
various city departments
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA THAT THE FOLLOWING FEE SCHEDULES ARE ADOPTED AND
THAT THESE FEE SCHEDULES REPLACE ANY FEE SCHEDULES PREVIOUSLY APPROVED
BY THE HUTCHINSON CITY COUNCIL.
2014 Building Permit Fee Schedule
2014 Compost/Transfer Facility Fee Schedule
2014 Event Center Fee Schedule
2014 Evergreen Reservation Fee Schedule
2014 Finance Department Fee Schedule
2014 Fire Department Fee Schedule
2014 HRA Fee Schedule
2014 Legal Department Fee Schedule
2014 Licenses and Permits Fee Schedule
2014 Liquor License Fee Schedule
2014 Mapping and Printing Service Fee Schedule
2014 Parks, Recreation, and Community Education Fee Schedule
2014 Planning and Land Use Fee Schedule
2014 Police Department Fee Schedule
2014 Public Works Fee Schedule
* Fee Schedules attached
Adopted by the City Council this 26th day of November 2013.
ATTESTED:
Jeremy J. Carter
City Administrator
Steve W. Cook
Mayor
City of Hutchinson
2014 Fee Schedule
Fee Schedule includes the following (in alphabetical order)
engineering, assessments, water, water meter, sewer, storm water, garbage, cemetery
H.A.T.S., airport, operations & maintenance
I: \Finance \FEE SCHEDULES\2014 Fee Schedule \2014 Fee Schedule - 11 -26 -2013 Page 1 of 21 1 VM2013
Paqe
- Building /Plumbing /Mechanical permits
2
- Creekside
4
- Event Center
5
- Evergreen Senior Dining
6
- Finance
6
- Fire Department
7
- H RA
7
- Legal
8
- Licenses (general and liquor)
8
- Mapping /Printing
9
- Parks, Recreation, Community Education
10
- Plan Reviews
13
- Planning /Land Use
14
- Police Department
15
- Public Works
16
engineering, assessments, water, water meter, sewer, storm water, garbage, cemetery
H.A.T.S., airport, operations & maintenance
I: \Finance \FEE SCHEDULES\2014 Fee Schedule \2014 Fee Schedule - 11 -26 -2013 Page 1 of 21 1 VM2013
Fee Type
Building /Plumbing /Mechanical Permits
Fixed Fees:
1 & 2 Family Residential Reroofing
1 & 2 Family Residential Residing
1 & 2 Family Residential Window /Door
Replacement
Manufactured (Mobile) Home Install
Utility Sheds
Moving Permit
Demolition Permit
Curb Cut, Driveway Apron, and Hard
Surfacing Driveway Permit
Residential Square Foot Valuation:
Dwellings
Basements
Finished
Semi - Finished
Unfinished
Porches
3 Season Porch
4 Season Porch
Screened Porch
Garages
Attached
Detached
Gazebo
Deck
City of Hutchinson
2014 Fee Schedule
2014 Fees
Notes
$50.00 plus surcharge fee
$50.00 plus surcharge fee
$50.00 plus surcharge fee
$185.00 plus surcharge fee. Separate mechanical & plumbing permit
required.
$50.00 under 120' sq. ft - surcharge does not apply.
$175.00 plus surcharge fee, includes excavation permit fee,
if applicable
$125.00 plus surcharge fee. Also a separate deposit
check of $50.00 1day to ensure removal.
Gas tank removal is included under demo permits.
$50.00
2013 Fees % I Last
Increase Change
$50.00
0.0%
I
I
2011
$50.00
0.0%
2011
$50.00
0.0%
2011
$185.00
0.0%
2011
$50.00
0.0%
2011
$175.00
0.0%
2011
$125.00
0.0%
2011 I
$50.00 0.0% 2011
$88.46 /sq.ft.
$88.46 /sq.ft.
0.0%
I
I
2011
$10.00 /sq.ft.
$10.00 /sq.ft.
0.0%
2011
$10.00 /sq.ft.
$10.00 /sq.ft.
0.0%
2011
$20.00 /sq.ft.
$20.00 /sq.ft.
0.0%
2011
$62.33 /sq.ft.
$62.33 /sq.ft.
0.0%
2011
$88.46 /sq.ft.
$88.46 /sq.ft.
0.0%
2011
$35.38 /sq.ft.
$35.38 /sq.ft.
0.0%
2011
$33.74 /sq.ft.
$33.74 /sq.ft.
0.0%
2011
$18.63 /sq.ft.
$18.63 /sq.ft.
0.0%
2011
$19.00 /sq.ft.
$19.00 /sq.ft.
0.0%
2011
$7.00 /sq.ft.
$7.00 /sq.ft.
0.0%
2011
I
I: \Finance\FEE SCHEDULEM2014 Fee Schedule12014 Fee Schedule- 11 -26 -2013 Page 2 of 21 11/19/2013
Fee Type
Construction Valuation:
$1 - $1,200
$1,201 - $2,000
$2,001 - $25,000
$25,001 - $50,000
$50,001 - $100,000
$100,001 - $500,000
$500,001 - $1,000,000
$1,000,001 and Up
Penalty Fee
Refund Policy
Plumbing Permit Fees:
Fixture of Item Fee
Mechanical Permit Fees:
Gas Conversion Connection (switch)
Gas Appliance Replacement
Mechanical Fee
Miscellaneous Fees:
Rental Complaint Inspection
Existing Home Inspection (FMHA)
Parkland Dedication
Temporary Certificate of Occupancy
Temporary Permits, including footing and foundation
permits and preconstruction demolition
City of Hutchinson
2014 Fee Schedule
2014 Fees
Notes
$49.88 minimum valuation and permit amount
$53.03 for the first $1,200 plus $320 for each additional $100
or fraction thereof to and including $2,000
$76.35 for the first $2,000 plus $14.70 for each additional $1,000
or fraction thereof to and including $25,000
$431.35 for the first $25,000 plus $10.61 for each additional $1,000
or fraction thereof to and including $50,000
$709.74 for the first $50,000 plus $7.35 for each additional $1,000
or fraction thereof to and including $100,000
$1,095.61 for the first $100,000 plus $5.88 for each additional $1,000
or fraction thereof to and including $500,000
$3,565.21 for the first $500,000 plus $5.00 for each additional $1,000
or fraction thereof to and including $1,000,000
$6,183.65 for the first $1,000,000 plus $3.31 for each additional
$1,000 or fraction thereof.
Double the Permit Fee - per City Administrator's
memo of 5 -17 -88
Refunds may be available at the discretion of the
Building Official.
$12.00 $12 per roughed -in fixture or item. Minimum of $40.00
plus $.50 state surcharge
$125.00 plus surcharge fee
$50.00 plus surcharge fee
1.25 0)� Valuation X 125% - plus surcharge of $.50 for set fees up
to $1,010 or more than $1,010 X.0005.
Minimum of $40.00 plus $.50 surcharge.
Per Rental Inspection Ordinance
$75.00
Per subdivision ordinance
Refundable Deposit Add'I staff time and follow -up is required for temp C.O.s.
Deposit of $500.00 required and will be refunded if final
within timeframe established by Building Department
$125.00 Temporary permits allow limited work to be done prior to
complete plan submittal and review
2013 Fees
$49.88
$53.03
$76.35
$431.35
$709.74
$1,095.61
$3,565.21
$6,183.65
% Last
Increase Change
0.0% 2011
0.0% 2011
0.0% 2011
0.0% 2011
0.0% 2011
0.0% 2011
0.0% 2011
0.0% 2011 1
$12.00
0.0%
2011
$125.00
0.0%
2011
$50.00
0.0%
2011
1.25
0.0%
2011 I
$75.00
Refundable Deposit
0.0% 2011
$125.00 0.0% 2011
I: \Finance\FEE SCHEDULEM2014 Fee ScheduleMM Fee Schedule- 11 -26 -2013 Page 3 of 21 11/19/2013
City of Hutchinson
2014 Fee Schedule
Fee Type
2014 Fees Notes
2013 Fees
Last
Increase
Change
All other non - specified inspections*
$60.00 Minimum fee plus $.50 state surcharge
$60.00
0.0%
2011
* or the total hourly costs of the jurisdiction, whichever is
the greatest. The cost shall include supervision, overhead
equipment, hourly wages, and fringe benefits of the
employees involved.
Fire Sprinkler Fees:
I
New or Additional Fire Sprinkler Systems
1.25 m" Fee is equal to 1.25% (.0125) of the total fire sprinkler
1.25 93�
0.0%
2011
contract amount, plus a state surcharge of $.50.
Minimum of $40 plus .50 state surcharge.
Creekside
I
Gate Fee:
I
I
McLeod County resident leaves, grass clippings,
No Charge ID required and bags emptied
No Charge
2001
and brush (under 6" in diameter)
Commercial Leaves and Grass Clippings
$10.00 /ton
$10.00 /ton
0.0%
2001
(bio -corp /paper bag - no plastic)
Commercial Leaves and Grass Clippings (plastic)
Not Accepted Plastic determination is at the discretion of the monitor
Not Accepted
2001
and determined on a per load basis
Commercial Brush (under 6" in diameter)
No Charge
No Charge
2001
Logs (6" diameter or greater)
No Charge
No Charge
2001
Pallets and Crates
$24.00 /ton
$24.00 /ton
0.0%
2001
Stump Chips
No Charge
No Charge
2001
Clean Wood
No Charge
No Charge
2001
Concrete (Dirty)
$5.00 /ton
$5.00 /ton
0.0%
2001
Asphalt (Dirty)
$5.00 /ton
$5.00 /ton
0.0%
2001
I
I
I: \Finance\FEE SCHEDULEM2014 Fee ScheduleMM Fee Schedule - 11 -26 -2013 Page 4 of 21 11/19/2013
Fee Type
Event Center
Great Room:
Monday - Thursday
Friday, Saturday, Holidays
Sunday
Linen Service Fee
Half Great Room:
Monday - Thursday
Friday, Saturday, Holidays
Sunday
Linen Service Fee
Quarter Great Room:
Monday - Thursday
Friday, Saturday, Holidays
Sunday
Linen Service Fee
Meeting Room:
Ambassador
Westlund
McCormick
Program Room:
Cash Wise
MidCountry
Steans
Hoefer
LCD Projector 3500 Lumen
LCD Projector 1100 Lumen
Overhead Projector
Slide Projector
Front Truss Screen 9X12
Rear Truss Screen 9X13
Podium
Podium with Microphone
Wireless Microphone
TV & VCR Lap top
VCR/DVD /CD Player
Internet Connection
Piano
City of Hutchinson
2014 Fee Schedule
2014 Fees
Notes
Seating up to 525 dinner or 1,100 theatre
$325.00
$600.00
$400.00
$95.00
Seating up to 250 dinner or 550 theatre
$180.00
$350.00
$275.00
$50.00
Seating up to 100 dinner or 125 theatre
$90.00
$225.00
$150.00
$25.00
Seating for 40 - two hour minimum
$20.00
$20.00
$20.00
$125.00 Seating for 75 - two hour minimum
$20.00 Seating for 15 - two hour minimum
$20.00 Seating for 15 - two hour minimum
$20.00 Seating for 15 - two hour minimum
$300.00
$100.00
$27.00
$27.00
$83.00
$117.00
$10.00
$35.00
$35.00
$30.00
$20.00
$20.00
$25.00
2013 Fees % I Last
Increase Change
$300.00 8.3% 2001
$575.00 4.3% 2010
$375.00 6.7% 2010
$95.00 0.0% 2013
$175.00 2.9% 2001
$325.00 7.7% 2010
$250.00 10.0% 2010
$50.00 0.0% 2013
$90.00 0.0% 2001
$175.00 28.6% 2010
$125.00 20.0% 2010
$25.00 0.0% 2013
$20.00 0.0% 2001
$20.00 0.0% 2001
$20.00 0.0% 2001
$125.00 0.0% 2013
$20.00 0.0% 2001
$20.00 0.0% 2001
$20.00 0.0% 2001
$300.00 0.0% 2001
$100.00 0.0% 2001
$27.00 0.0% 2001
$27.00 0.0% 2001
$83.00 0.0% 2001
$117.00 0.0% 2001
$10.00 0.0% 2001
$35.00 0.0% 2001
$35.00 0.0% 2001
$30.00 0.0% 2001
$20.00 0.0% 2001
$20.00 0.0% 2001
$25.00 0.0% 2001
I: \Finance\FEE SCHEDULEM2014 Fee ScheduleMM Fee Schedule - 11 -26 -2013 Page 5 of 21 11/19/2013
City of Hutchinson
2014 Fee Schedule
Fee Type
2014 Fees Notes
2073 Fees
Increase
Last
Change
Security
$51 /hr /officer For events with alcohol, we require at least one Hutchinson
$51 /hr /officer
0.0%
2012
police officer on duty until the end of the event (minimum of 4
hours). For groups of 250 or more, a second officer may be
required for the final 4 hours of the event. The fee for each
officer is $51 /hr. Please refer to "Rental Policy ".
Refundable Damage Deposit
$300 /event
$200 /event
50.0%
2001
White Board /Stand 3X4
$11.00 /day
$11.00 /day
0.0%
2001
White Board /Stand 4X6
$14.00 /day
$14.00 /day
0.0%
2001
Coffee
$15.00 /30 cups Hutchinson Event Center catered events
$10.00 /30 cups
50.0%
2001
$20.00 /50 cups Non HEC catered events
$15.00 /50 cups
33.3%
2001
Tripod Screen 6'
$10.00 /day
$10.00 /day
0.0%
2001
Tripod Screen 8'
$15.00 /day
$15.00 /day
0.0%
2001
Food Fee -Large Group
$75.00 /day
$75.00 /day
0.0%
2001
Food Fee -Small Group
$50.00 /day
$40.00 /day
25.0%
2001
China /Flatware
$1.00 /place setting Food vendor may add additional fees
$1.00 /place setting
0.0%
2013
Draper Easels
$5.00 /day
$5.00 /day
0.0%
2001
Speaker Phone
$20.00 /day
$20.00 /day
0.0%
2001
Evergreen Senior Dining
Dining Room & Kitchenette
$100.00
$100.00
0.0%
I
2009
Carpeted Room
$60.00
$60.00
0.0%
2009
After Hours Open or Lock -up
$50.00
$50.00
0.0%
2007
Damage Deposit
$100.00 Separate check to be returned when keys are returned
$100.00
0.0%
2007
and if rooms are cleaned up and no damage has occurred
Finance
Returned check from the bank (NSF or Closed Account)
$30.00 Covers bank charge
$30.00
0.0 %
I
2010
Returned electronic ayment (ACH) from the bank
$30.00 Covers bank charge
$30.00
0.0%
2010
Returned on -line bans payments (PSN - Utility Billing)
$35.00 Covers bank charge
$0.00
100.0%
I: \Finance\FEE SCHEDULEM2014 Fee ScheduleMM Fee Schedule- 11 -26 -2013 Page 6 of 21 11/1912013
City of Hutchinson
2014 Fee Schedule
Fee Type
2014 Fees
Notes
2073 Fees
Last
Increase
C hange
Fire Department
Fire Engine
$200.00 /hr each hour on scene
$150.00 /hr
33.3%
I
2010
Grass Truck/Unit
$100.00 /hr each hour on scene
$100.00 /hr
0.0%
2010
HERT Trailer (Haz-Mat)
$50.00 /hr Plus material and /or equipment used
$50.00 /hr
0.0%
2010
Incident Commander (IC)
$50.00 /hr each hour on scene
$40.00 /hr
25.0%
2010
Certified Firefighter
$30.00 /hr each hour on scene
$20.00 /hr
50.0%
2010
Platform Truck
$350.00 /hr each hour on scene
$300.00 /hr
16.7%
2010
Rescue
$200.00 /hr First hour on scene
$150.00 /hr
33.3%
2010
$100.00 /hr Each hour after the first hour on scene
$75.00 /hr
33.3%
Water Tanker Truck
$150.00 /hr each hour on scene
$150.00 /hr
0.0%
2010
Fireworks:
Fireworks Only Business & Tent Sales
$350.00 License fee is non - refundable, cannot be prorated,
$350.00
0.0%
2010
(Jan 1 - Dec 31) and cannot be waived
(Jan 1 - Dec 31)
Other retailers
$100.00 License fee is non - refundable, cannot be prorated,
$100.00
0.0%
2010
(Jan 1 - Dec 31) and cannot be waived
(Jan 1 - Dec 31)
Rental registration /inspection
$10.00 /unit per unit
$10.00 /unit
0.0%
2010
HRA
Pre Energy Audit $250 Post Energy Audit $150
$400.00
$400.00
0.0%
I
2013
Subordination Request Processing Fee
$100.00
$100.00
0.0%
2003
Duplicate Document Fee
$50.00
$50.00
0.0%
2007
Loan Processing:
Revolving SCDP Rehab Loan Admin Fee
$1,500.00
$1,500.00
0.0%
2006
Revolving SCDP New Construction Gap Loan
$700.00 Does not include lead testing fees, these fees will be
$700.00
0.0%
2003
Admin Fee
incorporated into the loan
GMHF & CRV Gap Loan Admin Fee
$350.00
$350.00
0.0%
2006
SCDP Rehab Project Loan Admin Fee
$2,600.00
$2,600.00
0.0%
2008
HRA Loan Admin Fee
$400.00
$350.00
14.3%
2006
Credit Report Fee
$15.00
$15.00
0.0%
2000
Lead Risk Assessment
$450.00 Lead Risk Assessment for RLP $550
$450.00
0.0%
2008
(additional samples required)
Lead Clearance Testing
$150.00
$150.00
0.0%
2008
MHFA Rehab Loan Program Admin Fee
14.00% % of loan amount (changed from specific dollar amount)
14.00%
0.0%
2008
FUF /CFUF & HHILP Title Search Fee
$25.00
$25.00
0.0%
2008
FUF /CFUF & HHILP Loan Document Preparation Fee
$50.00
$50.00
0.0%
2008
FUF /CFUF & HHILP Loan Origination Fee
1.00% % of loan amount
1.00%
0.0%
2008
I: \Finance\FEE SCHEDULEM2014 Fee ScheduleMM Fee Schedule - 11 -26 -2013 Page 7 of 21 11/19/2013
Fee Type
Legal
Attorney's Fees for Litigation
Paralegal's Fees for Litigation
Contract Review Fee
Attorney's Fees for Rental Registration Prosecution
Paralegal's Fees for Rental Registration Prosecution
Dangerous Dog Designation Hearing
Licenses
Carnival
Dance Permit
Short-Term Gambling
Garbage & Refuse Haulers:
Commercial
Residential
Recycling
Recycling
Massage Services
Motorized Golf Cart
Notary Fee
Parade
Peddler /SolicitorfTransient Merchant
Pawn Shops and Precious Metal Dealers
Public Property Use:
No alcohol use
Alcohol use
Second Hand Goods Dealers
Shows/Exhibitions
Tattoo License
Taxi Cab License (per cab)
Tobacco License
Rental Housing Registration & Inspections
Food Cart
City of Hutchinson
2014 Fee Schedule
2014 Fees Notes 2073 Fees Increase C Last
hange
$100.00 /hr
Charged per 114 hour
$100.00 /hr
0.0%
2008
$50.00 /hr
Charged per 114 hour
$50.00 /hr
0.0%
2008
$100.00 /hr
Charged per 114 hour
$100.00 /hr
0.0%
2008
$100.00 /hr
Charged per 114 hour
$100.00 /hr
0.0%
2008
$50.00 /hr
Charged per 114 hour
$50.00 /hr
0.0%
2008
Up to $1,000.00
Up to $1,000.00
0.0%
2008
I
I
$525.00
Refundable deposit
$525.00
0.0%
I
2009
$55.00
Short Term
$55.00
0.0%
2009
$30.00
Short Term
$30.00
0.0%
2009
$125.00
January 1 - December 31
$125.00
0.0%
2009
$125.00
January 1 - December 31
$125.00
0.0%
2009
$55.00
January 1 - December 31
$55.00
0.0%
2009
$30.00 /day
Per Day
$30.00 /day
0.0%
2009
$175.00
January 1 - December 31
$175.00
0.0%
2009
$10.00
January 1 - December 31
$10.00
0.0%
2009
$1.00
Per Notarized Item
$1.00
0.0%
2009
$30.00
Short Term
$30.00
0.0%
2009
$125.00
Per License
$125.00
0.0%
2009
$125.00
January 1 - December 31
$125.00
0.0%
2009
$525.00
$525.00
0.0%
2009
$1,100.00
$1,100.00
0.0%
2009
$125.00
January 1 - December 31
$125.00
0.0%
2009
$100.00
Short Term
$100.00
0.0%
2010
$175.00
January 1 - December 31
$175.00
0.0%
2009
$5.00 /cab
January 1 - December 31
$5.00 /cab
0.0%
2009
$175.00
January 1 - December 31
$175.00
0.0%
2009
$10.00 /unit
Initial inspection and one additional /follow up inspection
$10.00 /unit
0.0%
2009
$50.00 /unit
Second additional /follow -up inspections
$50.00 /unit
0.0%
2009
Double the cost
Subsequent additional /follow -up inspections
Double the cost
of prev. inspection
of prev. inspection
$125.00
$125.00
0.0%
2013
I
I: \Finance\FEE SCHEDULEM2014 Fee ScheduleMM Fee Schedule - 11 -26 -2013 Page 8 of 21 11/19/2013
Fee Type
Liquor:
Club Liquor License
Under 200 Members
201 - 500 Members
501 - 1000 Members
1001 - 2000 Members
2001 - 4000 Members
4001 - 6000 Members
Over 6000 Members
Consumption & Display
Wine License
On -Sale Intoxicating Malt Liquor & Wine License
On -Sale Intoxicating Liquor License
On -Sale Sunday Intoxicating Liquor License
On -Sale Non - Intoxicating Malt Liquor License
Off -Sale Non - Intoxicating Malt Liquor License
Temporary Liquor License
Intoxicating Liquor Investigations
32 Malt Liquor Investigations
Caterer's Permit
Mapping and Printing
Comprehensive Plan
Book
DC
Color Copy with Foldouts
Web Copy
Subdivision Ordinance
Zoning Manual
Zoning /Shoreland /Subdivision Manual
Joint Planning Area Zoning Manual
Subdivision Agreement
8 1/2" X 11 "- Black & White print
8 1/2" X 11 "- Color print
Legal or Tabloid Size - Black & White print
Legal or Tabloid Size - Color print
18" X 24" - Black & White print
18" X 24" - Color print
24" X 36" - Black & White print
I Tinance\FEE SCHEDULES\2014 Fee ScheduleMM Fee Schedule - 11 -26 -2013
City of Hutchinson
$25.00
0.0%
2009
2014 Fee Schedule
$15.00
0.0%
2009
2014 Fees Notes
2013 Fees
%
Last
No Charge
No Charge
Increase
Change
Maximum fee amount set by state statute
$20.00
0.0%
2009
$300.00 April 1 - March 31
$300.00
0.0%
2009
$500.00 April 1 - March 31
$500.00
0.0%
2009
$650.00 April 1 - March 31
$650.00
0.0%
2009
$800.00 April 1 - March 31
$800.00
0.0%
2009
$1,000.00 April 1 - March 31
$1,000.00
0.0%
2009
$2,000.00 April 1 - March 31
$2,000.00
0.0%
2009
$3,000.00 April 1 - March 31
$3,000.00
0.0%
2009
$250.00 April 1 - March 31
$250.00
0.0%
2012
$25.00 /event Temporary
$25.00 /event
0.0%
2009
$425.00 April 1 - March 31
$425.00
0.0%
2009
$600.00 April 1 - March 31
$600.00
0.0%
2009
$3,700.00 April 1 - March 31 (prorate, refundable)
$3,700.00
0-0%
2009
$125.00 April 1 - March 31
$125.00
0.0%
2009
$100.00 Temporary License (One Day)
$100.00
0.0%
2009
$425.00 May 1 - April 31 (nonrefundable)
$425.00
0-0%
2009
$75.00 Short Term
$75.00
0.0%
2013
$300.00 May 1 - April 31 (nonrefundable)
$300.00
0-0%
2009
$125.00 minimum
$125.00 minimum
0.0%
2013
$375.00 Nonrefundable
$375.00
0.0%
2009
$125.00 Nonrefundable
$125.00
0.0%
2009
$100.00 Per Event
$100.00
0.0%
2010
$300.00 Annual
$300.00
0.0%
2010
$25.00
$25.00
0.0%
2009
$15.00
$15.00
0.0%
2009
$75.00 Four books
$75.00
0.0%
2009
No Charge
No Charge
$20.00
$20.00
0.0%
2009
$20.00
$20.00
0.0%
2009
$40.00
$40.00
0.0%
2009
$20.00
$20.00
0.0%
2009
$1.00 /page
$1.00 /page
0.0%
2009
$0.25 /page
$0.25 /page
0.0%
2009
$1.50 /page
$1.50 /page
0.0%
2009
$1.00 /page
$1.00 /page
0.0%
2009
$3.00 /page
$3.00 /page
0.0%
2009
$1.50 /page
$1.50 /page
0.0%
2009
$4.50 /page
$4.50 /page
0.0%
2009
$3.00 /page
$3.00 /page
0.0%
2009
Page 9 of 21
11/19/2013
City of Hutchinson
2014 Fee Schedule
Fee Type 2014 Fees Notes
24" X 36" - Color print $9.00 /page Small city zoning map
36" X 36" - Black & White print $4.50 /page
36" X 36" - Color print $14.00 /page
36" X 48" - Black & White print $6.00 /page
36" X 48" - Color print $18.00 /page
Roll Paper Printing $1.50 /sq.ft.
Specialty Map preparation $27.50 /hr Map printing at charges noted above, one hour minimum,
1/4 hour increments thereafter, must be approved by
the City IT Director
8 1/2" X 11" $5.00 Color orthophoto prints
Legal or Tabloid $9.00 Color orthophoto prints
18" X 24" $20.00 Color orthophoto prints
24" X 36" $30.00 Color orthophoto prints
36" X 36" $40.00 Color orthophoto prints
36" X 48" $50.00 Color orthophoto prints
Digital Data Orthophoto $550 / sq.mile Minimum charge of $550.00
Digital Data Contours $550 / sq.mile Minimum charge of $550.00
Digital Data Planimetrics $250 / sq.mile Minimum charge of $250.00
Purchase a combination of all three data secs for $1,350 /sq.mile no to exceed a maximum charge of $18,100
Special mapping requests = Data Price + $50 /hr
All data is provided in Arcview Shape File format on a CD
An additional $50 charge will be applied to digital data converted to a .dxf format for CAD systems
The City reserves the right to waive fees by Council direction for other governmental organizations. Commercial -type printing of private,
non -city materials (i.e. building plans, site drawings, etc) or map preparation for private use is not allowed.
Parks, Recreation & Community Education
Youth Sports/Activities:
Adaptive Recreation
T -Ball / Baseball (K - Grade 2)
Girls Softball (Grades 1 - 4)
Baseball (Grades 2 - 5)
Basketball:
Preschool
K - Grade 2
Grades 3 - 4
Grades 5 - 6
Football:
Flag
Tackle
Soccer:
Indoor
Outdoor: Grades K -3
Outdoor: Grades 4-6
$4.00 /session per session
$40.00 14 sessions
$40.00 14 sessions
$40.00 14 sessions
$20.00 7 sessions
$30.00 7 sessions
$40.00 14 sessions
$70.00 24 sessions
$30.00 7 sessions
$50.00 14 sessions
$25.00 6 sessions
$35.00 6 sessions
$40.00 12 sessions
2013 Fees % Last
Increase Change
$9.00 /page 0.0% 2009
$4.50 /page 0.0% 2009
$14.00 /page 0.0% 2009
$6.00 /page 0.0% 2009
$18.00 /page 0.0% 2009
$1.50 /sq.ft. 0.0% 2009
$27.50 /hr 0-0% 2009
$5.00 0.0% 2009
$9.00 0.0% 2009
$20.00 0.0% 2009
$30.00 0.0% 2009
$40.00 0.0% 2009
$50.00 0.0% 2009
$550 / sq.mile 0.0% 2009
$550 / sq.mile 0.0% 2009
$250 / sq.mile 0.0% 2009
$4.00 /session
0.0%
I
I
2009
$40.00
0.0%
2013
$40.00
0.0%
2013
$40.00
0.0%
2013
$20.00
0.0%
2011
$30.00
0.0%
2011
$40.00
0.0%
2013
$70.00
0.0%
2013
$30.00
0.0%
2013
$50.00
0.0%
2013
$25.00
0.0%
2013
$35.00
0.0%
2011
$40.00
0.0%
2013
I: \Finance\FEE SCHEDULEM2014 Fee ScheduleMM Fee Schedule - 11 -26 -2013 Page 10 of 21 11/19/2013
City of Hutchinson
Notes
2013 Fees % Last
Increase Change
$57.00 0.0% 2013
$67.00 0.0% 2013
$45.00 0.0% 2011
$55.00 0.0% 2011
$75.00 0.0% 2011
$2.00 /day 0.0% 2001
$3.00 /day 0.0% 2001
$2.00 /day 0.0% 2001
$3.00 /day 0.0% 2001
$3.00 /day 0.0% 2001
$5.00 /day 0.0% 2001
$38.00 0.0% 2011
$3.00 /day 0.0% 2001
$6.00 /day 0.0% 2001
$25.00 0.0% 2001
$30.00 0.0% 2001
$50.00 0.0% 2011
$60.00 0.0% 2011
$70.00 0.0% 2011
$80.00 0.0% 2011
$90.00 0.0% 2011
$100.00 0.0% 2011
$110.00 0.0% 2011
$12.00 0.0% 2013
$12.00 0.0% 2013
$12.00 0.0% 2013
$12.00 0.0% 2013
$50.00 0.0% 2013
$12.00 0.0% 2013
$2.00 0.0% 2001
$5.00 /day 0.0% 2001
$15.00 33.3% 2005
$20.00 25.0% 2005
$10.00 50.0% 2010
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2014 Fee Schedule
Fee Type
2014 Fees
Figure Skating:
Tots -Delta
$57.00 14 sessions
Sunday Practice
$67.00 14 sessions
Open Skating Pass:
Students /Seniors
$45.00
Adults
$55.00
Families
$75.00
Open Skating:
Sunday
$2.00 /day per youth per day
Non - School Days
$3.00 /day per adult per day
School Days
$2.00 /day per adult per day
School Days
$3.00 /day per family per day
Family Hour
$3.00 /day per adults
Family Hour
$5.00 /day per family
Swimming Lessons
$38.00 10 lessons
Open Swim
$3.00 /day per Person per day
Open Swim Family Hour
$6.00 /day per family
Swim Package
$25.00 10 swims
Swim Package
$30.00 senior citizen
Household Swim Package:
1 member
$50.00
2 members
$60.00
3 members
$70.00
4 members
$80.00
5 members
$90.00
6 members
$100.00
7 members
$110.00
Adult Sports:
Men's Basketball
$12.00 per game per team
Slowpitch Softball (Umpired Leagues)
$12.00 per game per team
Volleyball:
Co -Rec
$12.00 per match per team
Men's
$12.00 per match per team
Sand
$50.00 per team 10 matches
Women's
$12.00 per match per team
Open Basketball
$2.00 per person
Open Hockey
$5.00 /day per person per day
Other Fees:
West River Park Camping:
Electric Hook -Up
$20.00
Water, Sewer, Electric
$25.00
Field Rental
$15.00 1 1/2 hours
Notes
2013 Fees % Last
Increase Change
$57.00 0.0% 2013
$67.00 0.0% 2013
$45.00 0.0% 2011
$55.00 0.0% 2011
$75.00 0.0% 2011
$2.00 /day 0.0% 2001
$3.00 /day 0.0% 2001
$2.00 /day 0.0% 2001
$3.00 /day 0.0% 2001
$3.00 /day 0.0% 2001
$5.00 /day 0.0% 2001
$38.00 0.0% 2011
$3.00 /day 0.0% 2001
$6.00 /day 0.0% 2001
$25.00 0.0% 2001
$30.00 0.0% 2001
$50.00 0.0% 2011
$60.00 0.0% 2011
$70.00 0.0% 2011
$80.00 0.0% 2011
$90.00 0.0% 2011
$100.00 0.0% 2011
$110.00 0.0% 2011
$12.00 0.0% 2013
$12.00 0.0% 2013
$12.00 0.0% 2013
$12.00 0.0% 2013
$50.00 0.0% 2013
$12.00 0.0% 2013
$2.00 0.0% 2001
$5.00 /day 0.0% 2001
$15.00 33.3% 2005
$20.00 25.0% 2005
$10.00 50.0% 2010
I: \Finance\FEE SCHEDULES\2014 Fee ScheduleMM Fee Schedule - 11 -26 -2013 Page 11 of 21 11/19/2013
Fee Type
VMF Field:
Day Game
Night Game
Shelter reservation
Bleachers
Picnic Tables
Garden Plot
Open Gym Daily
Open Gym Pass
Indoor Playground:
Child
Family
Family Playground Pass
Rec Center and Civic Arena (dry floor):
First Full Day
Half Day
Additional Day
Youth
Rec Center:
Basketball Rental
Volleyball Rental
Swimming Pool
Lobby
Civic Arena:
Ice Time
Summer Ice
Roberts Park Tournament Fee
Transfers
Cancellations
-Team Fees Are Non - Refundable -
City of Hutchinson
2014 Fee Schedule
2014 Fees
Notes
2013 Fees
%
Last
Increase
Change
$40.00
$35.00
14.3%
2007
$80.00
$70.00
14.3%
2007
$20.00
perday
$20.00
0.0%
2007
$40.00
or or
$35.00
14.3%
2007
$20.00
per 3 rows
$20.00
0.0%
2007
$10.00
With three -day rental, will move tables; four table minimum
$10.00
0.0%
2007
$35.00
10' x 20'
$35.00
0.0%
2009
$3.00
per person
$2.00
50.0%
2001
$45.00
per person
$40.00
12.5%
2009
$2.00
per child
$2.00
0.0%
2009
$3.00
perfamily
$3.00
0.0%
2009
$45.00
$40.00
12.5%
2011
$600.00
perday
$600.00
0.0%
2001
$350.00
1/2 day
$350.00
0.0%
2010
$300.00
each additional day
$300.00
0.0%
2001
$40.00 /hr
per hour
$40.00 /hr
0.0%
2013
$20.00
per court per hour
$20.00
0.0%
2013
$17.50
per court per hour
$17.50
0.0%
2009
$60.00
per hour
$60.00
0.0%
2009
$15.00
per hour
$15.00
0.0%
2009
$150.00 /hr
per hour
$150.00 /hr
0.0%
2013
$150.00 /hr
per hour
$150.00 /hr
0.0%
2013
$45.00
per field per day
$45.00
0.0%
2013
$4.00
per class
$4.00
0.0%
2010
$4.00
Seyerson
deducted from refund
$4.00
0.0%
2010
I: \Finance\FEE SCHEDULEM2014 Fee ScheduleMM Fee Schedule - 11 -26 -2013 Page 12 of 21 11/19/2013
City of Hutchinson
2014 Fee Schedule
Fee Type
2014 Fees
Notes
2013 Fees
Last
Increase C hange
Plan Review
Plan Review is 65% of the building
permit fee
Plan Review Fee for similar plans is 25% of Building Permit Fee (per MN Rule 1300.0160)
All other non - specified valuations to be determined by Building Official.
State Surcharge Fee:
Permits with Fixed Fees
$5.00
Surcharge for mobile home, demolition, moving, excavation,
$5.00
0.0% 2011
residential reroof, residential reside, residential window or
door re lacement, and utility sheds over 120 sq.ft.
Valuation up to $1,000,000
Mil (.0005) X
Mil (.005) X Valuations up to $1,000,000
Mil (.0005) X
2011
Valuations
Valuations
$1,000,000 to $2,000,000
Valuation -
Valuation - $1,000,000 X.0004 + $500.00
Valuation -
2011
$1,000,000 X.0004
$1,000,000 X .0004
+$500.00
+$50000
$2,000,000 to $3,000,000
Valuation -
Valuation - $2,000,000 X.0003 + $900.00
Valuation -
2011
$2,000,000 X.0003
$2,000,000 X .0003
+$900.00
+$90000
$3,000,000 to $4,000,000
Valuation -
Valuation - $3,000,000 X.0002 + $1,200.00
Valuation -
2011
$3,000,000 X.0002
$3,000,000 X .0002
+$1,20000
+$1,20000
$4,000,000 to $5,000,000
Valuation -
Valuation - $4,000,000 X.0001 + $1,400.00
Valuation -
2011
$4,000,000 X.0001
$4,000,000 X .0001
+$1,40000
+$1,40000
$5,000,000 and over
Valuation -
Valuation - $5,000,000 X .00005 + $1,500.00
Valuation -
2011
$5,000,000 X.00005
$5,000,000 X .00005
+$1,50000
+$1,50000
I: \Finance\FEE SCHEDULEM2014 Fee ScheduleMM Fee Schedule- 11 -26 -2013 Page 13 of 21 1 V19/2013
City of Hutchinson
2014 Fee Schedule
Fee Type
2014 Fees Notes
2073 Fees
Last
Increase
C hange
Planning and Land Use
Variances
$300.00 Includes recording fees
$300.00
0.0%
2011
Conditional Use Permits
$300.00 Includes recording fees
$300.00
0.0%
2011
Rezoning
$375.00 Includes recording fees
$375.00
0.0%
2011
Vacation of street, alley, or easement
$375.00 Includes recording fees
$375.00
0.0%
2011
Lot Splits (Single and Two Family)
$175.00 Includes recording fees
$175.00
0.0%
2011
Lot Splits (Multiple Family, Commercial, Industrial)
$250.00 Includes recording fees
$250.00
0.0%
2011
Comprehensive Plan Amendment
$300.00
$300.00
0.0%
2011
Planned Unit Development
$500.00 Includes recording fees
$500.00
0.0%
2011
Platting:
Preliminary Plat
$400.00 Plus recording and legal fees
$400.00
0.0%
2011
+ $10 per lot
+ $10 per lot
Final Plat
$200.00 Plus recording and legal fees
$200.00
0.0%
2011
+ $10 per lot
+ $10 per lot
Site Plan
$250.00
$250.00
0.0%
2011
Annexation
$450.00 Includes annexation fee to be paid to State
$450.00
0.0%
2011
+ $5 per acre
+ $5 per acre
Grading /Excavation/Erosional Control Permit
$50.00
$50.00
0.0%
2011
Sign Permit
$1.00 /sq.ft. Per square foot with a minimum fee of $60.00
$1.00 /sq.ft.
0.0%
2011
$60.00 minimum
$60.00 minimum
Sandwich Board Sign Permit
$60.00 Peryear
$60.00
0.0%
2011
Portable/femporary Sign Permit
$60.00 Per permit, three permits per calendar year
$60.00
0.0%
2011
Fence Permit
$50.00
$50.00
0.0%
2011
After the Fact
Double permit fee
Double permit fee
Special Meeting
Double permit fee Includes $30 payment to Planning Commissioners
Double permit fee
in attendance
Zoning Letters
$30.00 Per property address
$30.00
0.0%
2011
Flood Zoning Letters
$30.00 Per property address
$30.00
0.0%
2011
Trees
$300.00 Per tree
$300.00
0.0%
2012
NOTE: Application fees include public hearing publication, preparation
of maps, public notice mailings, agenda preparation, meetings, site visits,
filing fees for the County, administrative expenses, etc.
I: \Finance\FEE SCHEDULEM2014 Fee ScheduleMM Fee Schedule - 11 -26 -2013 Page 14 of 21 11/1912013
Fee Type
Police Department
Animal License Tag (Dog/Cat)
Dangerous Dog Designation Registration
Animal Impound
Animal Maintenance /Kennel Fee:
Dogs
Cats
Vehicle Impound Storage
Court Ordered Breath Tests
Finger Printing
Police Report Copies:
Walk In
Mail or Fax
Police Service of Papers
Photographs
Audio/Video Magnetic Media
Bicycle Licenses
Automated Pawn Services
City of Hutchinson
2014 Fee Schedule
2014 Fees Notes 2013 Fees Increase C Last
hange
$10.00
$125.00 73.15
$10.00
0.0%
2007
$50.00
Dog Without License
$50.00
0.0%
2009
$50.00
$100.00 72.05
$50.00
0.0%
2007
$15.00 /day
Perday
$15.00 /day
0.0%
2009
$13.00 /day
Perday
$13.00 /day
0.0%
2009
$10.00 /day
Perday
$10.00 /day
0.0%
2007
$25.00 /week
Per week
$25.00 /week
0.0%
2007
$20.00
Parallel Parking
$20.00
0.0%
2007
$0.25 /page Per page
$5.00
$35.00
$2.00 /page Per page
$30.00 /item Per item
$5.00
$1.50
The following are court assessed fees for violation of specific ordinances.
ATV Traffic Control Requlations
$125.00 73.15
City Parkinq Lots & Ramps
$25.00 72.08
Doq at Large
$50.00 Ordinance No. 93.17
Dog Without License
$25.00 93.18
Drive through private property to avoid traffic control device
$85.00 71.08
Emergency Parking Prohibition
$100.00 72.05
Equipment Requirements/Muffler
$50.00 73.03
Excessive Vehicle Noise Prohibited
$85.00 71.11
Fail to Remove Animal Waste
$30.00 93.01
Fire Lanes, Rush Hour Traffic
$50.00 72.13
Loading Zone
$25.00 72.09
Motor- home7Trailer /Rec vehicle park restriction
$25.00 72.07
Motorized Scooters
$85.00 73.17
No Burninq Permit in Possession
$100.00 92.62
No Parkinq
$25.00 Ordinance No. 7204 . (b) 3
No Parkinq -Bike Lane
$25.00 70.05
No Parkinq -Snow Emergency
$50.00 72.15
Nuisance Parkinq
$25.00 Ordinance No. 92.19
Parallel Parking
$25.00 72.02
Parking for Advertising or Sale Prohibited
$50.00 72.11
Parking/Standing/Stopping Prohibited
$25.00 72.01
Physically Handicapped Parking
$200.00 72.12
Possession of uncased loaded firearm
$125.00 130.05
Residential zoning district violation
$40.00 154.056
$0.25 /page
0.0%
2007
$5.00
0.0%
2007
$35.00
0.0%
2007
$2.00 /page
0.0%
2007
$30.00 /item
0.0%
2007
$5.00
0.0%
2007
$1.50
0.0%
2007
$125.00
0.0%
2012
$25.00
0.0%
2012
$50.00
0.0%
2012
$25.00
0.0%
2012
$85.00
0.0%
2012
$100.00
0.0%
2012
$50.00
0.0%
2012
$85.00
0.0%
2012
$30.00
0.0%
2012
$50.00
0.0%
2012
$25.00
0.0%
2012
$25.00
0.0%
2012
$85.00
0.0%
2012
$100.00
0.0%
2012
$25.00
0.0%
2012
$25.00
0.0%
2012
$50.00
0.0%
2012
$25.00
0.0%
2012
$25.00
0.0%
2012
$50.00
0.0%
2012
$25.00
0.0%
2012
$200.00
0.0%
2012
$125.00
0.0%
2012
$40.00
0.0%
2012 1
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Fee Type
Traffic Congestion Street/Restriction/Exemption
Truck Parking Restricted
Use of Bike /Skateboards /Rollerskates/Like
U -Turns Restriction
Vehicle repair on street/public parking lot restriction
Violate Angle Parking Ordinance
Violate motorized golf cart ordinance
Violation of Time Limit Parking
Water Shortages/Rest Use /Hours
Public Works
Engineering:
* Design Review
Final Design
Construction Review and Staking
• Preliminary Development
Contact Administration
• Comprehensive Planning
Topographic Mapping
• Housing needs fund
Financial Services
Legal Services
Fiscal
Standard City Rate:
Redevelopment/Newly Annexed
New Development
I: \Finance\FEE SCHEDULEM2014 Fee ScheduleMM Fee Schedule - 11 -26 -2013
City of Hutchinson
2014 Fee Schedule
2014 Fees Notes
2013 Fees
%
Last
Increase
Change
$25.00 71.06
$25.00
0.0%
2012
$25.00 72.06
$25.00
0.0%
2012
$25.00 73.31
$25.00
0.0%
2012
$25.00 71.04
$25.00
0.0%
2012
$85.00 72.1
$85.00
0.0%
2012
$25.00 72.03
$25.00
0.0%
2012
$50.00 73.16
$50.00
0.0%
2012
$25.00 72.04
$25.00
0.0%
2012
$100.00 Ordinance No. 5206 .
$100.00
0.0%
2012
3.00 % Review of site and grading plans and /or plans and
3.00%
0.0%
2002
I
specifications prepared by developer, or preliminary
engineering of reconstruction plans.
6.00% Preparation of project �lans and specifications in- house.
6.00%
0.0%
2002
6.00% Includes on -site and o -site construction services. Private
6.00%
0.0%
2002
developers must provide survey control and may complete
this work with a consultant approved by the City and pay
these costs directly.
1.00% Plan review, City approval process, and preparation of
1.00%
0.0%
2002
developer, subdivision and /or development agreements.
2.00% Assessment roll preparation, MN Statute 429 review, and
2.00%
0.0%
2002
contract administration and review-
2.00% Comprehensive /infrastructure /system planning and
1.50%
33.3%
2002
improvement project studies/reports.
1.00 % GIS system and topographic mapping administration.
1.50%
-33.3%
2002
1.00% Funding for HRA program supporting housing needs within
1.00%
0.0%
2002
the community. The HRA Board may waive this fee on
projects meeting HRA Housing goals. Not applied to
reconstruction or trunk utility improvements.
0.00% Bond administration, pro�erty assessment input.
1.00%
- 100.0%
2002
0.00% Title review, developmen subdivision agreement
1.00%
- 100.0%
2002
development and review, bond /fiscal review.
0.00% Capitalized interest.
1.00%
- 100.0%
2002
21.00% Redevelopment and newly annexed (does not include
24.00%
-12.5%
2002
I
"Housing Needs Fund ")
22.00% New development (includes "Housing Needs Fund "). The
25.00%
-12.0%
2002
City retains the right to approve which projects will be
completed utilizing municipal financing based on guidelines
approved by the City Council.
Page 16 of 21
11/19/2013
City of Hutchinson
2014 Fee Schedule
Fee Type 2014 Fees Notes 2013 Fees Last
Increase Change
Developer Designed & Financed Rate 7.000/6 Minimum rate, including all items noted with asterisk ( *). 6.509/6 7.7% 2002
Private development projects utilizing more City services will
be charged based on rates noted above.
Hutchinson HRA may waive the 1% Housing Needs Fund fee
based on low- income housing being included in the project.
Engineering: Plans & Specs (paper)
$80.00 Per set fee
$80.00
Engineering: Plans & Specs (download set)
$20.00 Per set fee
$20.00
The City retains the right to engage a consultant
to complete a portion of the Engineering and Project Administration. The deve open shall have the
preliminary and final plat approved prior to work commencing on final design. Financial assurance/bonding may be required for improvement being
completed by private developers.
The developer shall meet all design standards and financial surety requirements of the City.
Typical Residential Improvement Assessment Rates:
Total street reconstruction
$80.00 Per adjusted front foot
$80.00
Partial street reconstruction
$65.00 Per adjusted front foot
$65.00
Street rehabilitation
$52.50 Per adjusted front foot
$52.50
Mill /overlay of street
$30.00 Per adjusted front foot
$30.00
Water service lateral
$3,000.00 replaced during construct/reconstruct
$3,000.00
Sewer service lateral
$3,000.00 replaced during construct/reconstruct
$3,000.00
Water service lateral - new tap
$1,425.00 tap into existing PVC water main
$1,425.00
Sewer service lateral - new tap
$2,135.00 tap into existing PVC sewer main
$2,135.00
SAC (Sewer Availability Charge)
$2,300.00 Residential per MCES criteria & Commercial /Industrial per
$2,300.00
MCES with initial unit + 50% of additional units
WAC (Water Availability Charge)
$1,750.00 Residential per MCES criteria & Commercial /Industrial per
$1,750.00
MCES with initial unit + 50% of additional units
Assessment Search
$30.00
$30.00
Water Rates:
Base charge
Usage (Residential, Retail, Commercial, Industrial)
To 150,000 gallons per month
151,000 to 3,000,000 gallons per month
Over 3,000,000 gallons per month
Water Service Repair
Bulk water
Key rental fee (Month or partial month)
Lost key
Per load
Per load
Disconnect/Reconnecting Accounts
Leaving for Winter, or foreclosures (scheduled)
Delinquent Accounts
Reconnect after hours, weekends, holiday
$7.35 Per water meter
$4.34
$3.18
$2.36
$0.50 Per water meter per month
$45.00 Deposit for key rental
$45.00 Month or partial month
$585.00
$20.00 South Park loaded by City staff
$20.00 2 load /day, hydrant fills
$30.00 $30 for disconnect, $30 for reconnect
$40.00 $40 for disconnect, $40 for reconnect
$100.00
$7.35
$4.34
$3.18
$2.36
$0.50
$45.00
$45.00
$585.00
$20.00
$20.00
$30.00
$40.00
$100.00
0.0% 2002
0.0% 2002
0.0% 2010
0.0% 2013
0.0% 2013
0.0% 2010
0.0% 2010
0.0% 2010
0.0% 2010
0.0% 2010
0.0% 2011
0.0% 2011
0.0% 2011
0.0% 2011
0.0% 2011
0.0% 2011
0.0% 2011
0.0% 2011
0.0% 2011
0.0% 2011
0.0% 2011
0.0% 2011
0.0% 2011
0.0% 2011
0.0% 2011
0.0% 2011
I: \Finance \FEE SCHEDULES�2014 Fee Schedule�2014 Fee Schedule - 11 -26 -2013 Page 17 of 21 11/1912013
Fee Type
Water Meter Fees:
3/4"
1"
1 -1/2"
2" Compound
2" Turbo
3" Compound
3" Turbo
4" Compound
4" Turbo
6" Compound
6" Turbo
Water meter testing fee
Telecommunications Application Fee:
Single User per frequency pair
Multi -user PCS
Multi -user ESMR
Lease rates
Sewer Rates:
Base charge (CATEGORY A)
Usage (CATEGORY A)
Base charge (CATEGORY B)
Usage (CATEGORY B)
Load charges:
Biochemical Oxygen Demand (BOD)
Total Kjedahl Nitrogen (TKN)
Suspended Solids
Phosphorous (P)
Industrial Pretreatment Program Fees:
New permit application fee
Sewer users < 25,000 gals /day and Haulers
Sewer users > 25,000 gals /day
Annual site inspection fee
Annual Permit Fee
Haulers
Sewer Users < 25,000 gals/day
Sewer Users 25,000 to 100,000 gals /day
Sewer Users > 100,000 gals /day
Sampling and Lab costs
State and Legal Costs
Limits Exceedance Fees
City of Hutchinson
2014 Fee Schedule
2014 Fees Notes
2013 Fees
%
Last
Increase
Change
$140.00 Connections and flanges included
$140.00
0.0%
2011
$235.00
$235.00
0.0%
2011
$495.00
$495.00
0.0%
2011
$1,600.00
$1,600.00
0.0%
2011
$915.00
$825.00
10.9%
2011
$2,150.00
$2,150.00
0.0%
2011
$1,200.00 Water department staff will approve or disapprove or
$1,175.00
2.1%
2011
$3,250.00 require application of turbo or compound meters.
$3,250.00
0.0%
2011
$2,400.00
$2,400.00
0.0%
2011
$5,900.00
$5,900.00
0.0%
2011
$3,900.00
$3,700.00
5.4%
2011
$50.00 Plus all direct costs for testing by others
$50.00
0.0%
2012
$336.00
$336.00
0.0%
2012
$775.00
$775.00
0.0%
2012
$1,059.00
$1,059.00
0.0%
2012
Negotiated
Negotiated
$6.41 Per connection
$6.42 Based upon January/February 30 day avg water usage
$6.41 Per connection
$5.75 Based upon January/February 30 day avg water usage
$0.43 Greater than 140 mg/I
$1.16 Greater than 50 mg/I
$0.40 Greater than 310 mg/I
$5.82 Greater than 6 mg/I
$100.00
$400.00
$100.00
$100.00 peryear
$700.00 peryear
$1,400.00 peryear
$2,100.00 peryear
at Cost
at Cost
$150.00 per pollutant per sampling period
$6.41
$6.42
$6.41
$5.75
$0.43
$1.16
$0.40
$5.82
$100.00
$400.00
$100.00
$100.00
$700.00
$1,400.00
$2,100.00
at Cost
at Cost
$150.00
0.0% 2011
0.0% 2011
0.0% 2011
0.0% 2011
0.0% 2010
0.0% 2010
0.0% 2010
0.0% 2010
0.0% 2006
0.0% 2006
0.0% 2006
0.0% 2006
0.0% 2006
0.0% 2006
0.0% 2006
2006
2006
0.0% 2006 1
I: \Finance\FEE SCHEDULES\2014 Fee ScheduleMM Fee Schedule - 11 -26 -2013 Page 18 of 21 11/19/2013
Fee Type
Hauling Waste Fees
Portable Toilets Waste
Truck tipping fee
Municipal WWTP Sludge
Truck tipping fee
Sludge volume fee
Local Option Sales Tax:
Local Sales Tax Rate
Local Excise Tax
Storm Water Utility:
Golf Course, Park, Open Space
Single & Two - Family Residential
Public/Private School & Institutional
Multi - Family Residential & Church
Commercial & Industrial
Lots 1 to 2 acres
Lots 2 to 3 acres
Lots 3 to 4 acres
Lots 4 to 5 acres
Lots over 5 acres
Drainage /Erosion Control permit
Garbage Rates:
Standard service
30-gallon container
60-gallon container
90-gallon container
Weekly valet service
30-gallon container
60-gallon container
90-gallon container
Senior Citizens/Low Income Rate
Bi- weekly standard service
Bi- weekly valet service (low income)
Senior citizen reduced rate (low income)
Senior citizen reduced valet
Senior citizen reduced bi- weekly valet
I: \Finance\FEE SCHEDULES\2014 Fee ScheduleMM Fee Schedule - 11 -26 -2013
City of Hutchinson
2014 Fee Schedule
2014 Fees Notes
$6.00 per 100 gallons
$50.00 per truck load
$325.00 per dry ton
Apply to debt service for water and wastewater plants.
0.50 0,� On retail sales made within, or delivered within, the city limits
of Hutchinson. The tax applies to the same items that are
taxable under the Minnesota sales and use tax laws.
$20.00 Per vehicle sold within Hutchinson in lieu of Local Sales Tax
Rate.
2013 Fees
$4.13
Last
2013
Increase
Change
$6.00
0.0%
2006
$50.00
0.0%
2006
$325.00
0.0%
2006
0.50%
0.0%
2012
$20.00 0.0% 2012
$4.47
$4.13
8.2%
2013
$3.43
$3.17
8.2%
2013
$17.35
$16.02
8.3%
2013
$24.66
$22.76
8.3%
2013
$44.12
$40.73
8.3%
2013
$5.97
$5.51
8.3%
2013
$10.42
$9.62
8.3%
2013
$14.85
$13.71
8.3%
2013
$19.31
$17.83
8.3%
2013
See Resolution No. 11637
n/a
$35.00 Drainage connection
$35.00
0.0%
2012
$35.00 <5'00 ft2disturbed
$35.00
0.0%
2012
$100.00 5,000 ft2 - 1 acre disturbed
$100.00
0.0%
2012
$200.00 1 to 5 acres disturbed
$200.00
0.0%
2012
$300.00 More than 5 acres disturbed
$300.00
0.0%
2012
$20.12 per month charge
$20.12
0.0%
2008
$29.02 per month charge
$29.02
0.0%
2008
$39.92 per month charge
$39.92
0.0%
2008
$28.46 per month charge
$28.46
0.0%
2008
$37.36 per month charge
$37.36
0.0%
2008
$48.26 per month charge
$48.26
0.0%
2008
$14.16 30- gallon container, per month charge
$14.16
0-0%
2008
$19.79 30- gallon container, per month charge
$19.79
0-0%
2008
$2.50 per month charge
$2.50
0.0%
2008
$10.84 per month charge
$10.84
0.0%
2008
$6.67 per month charge
$6.67
0.0%
2008
Page 19 of 21 11/19/2013
City of Hutchinson
2014 Fee Schedule
Fee Type
2014 Fees Notes
2013 Fees
Last
Increase
Change
Cemetery:
Flush marker grave space
$750.00
$750.00
0.0%
2012
Upright memorial grave space
$980.00
$980.00
0.0%
2012
Second right of interment
$410.00
$410.00
0.0%
2012
Baby section grave space
$135.00
$135.00
0.0%
2012
Flush marker cremation grave space
$410.00
$410.00
0.0%
2012
Upright memorial cremation grave space
$980.00
$980.00
0.0%
2012
Cremation/grave space
$410.00
$410.00
0.0%
2012
Columbarlum Niches
Unit G - (Upper 3 rows)
$1,450.00
$1,450.00
0.0%
2012
Unit G - (Lower 2 rows)
$1,295.00
$1,295.00
0.0%
2012
Unit E - (Upper 3 rows)
$1,650.00
$1,650.00
0.0%
2012
Unit E - (Lower 2 rows)
$1,295.00
$1,295.00
0.0%
2012
Replacement Bronze Plaque
$360.00
$360.00
0.0%
2012
Weekday interment
$750.00
$750.00
0.0%
2012
Weekend /Holiday interment
$980.00
$980.00
0.0%
2012
Winter weekday interment
$880.00
$880.00
0.0%
2012
Winter weekend /holiday interment
$1,085.00
$1,085.00
0.0%
2012
Weekday Baby interment
$285.00
$285.00
0.0%
2012
Weekend /Holiday Baby interment
$515.00
$515.00
0.0%
2012
Winter weekday Baby interment
$570.00
$570.00
0.0%
2012
Winter weekend /holiday Baby interment
$620.00
$620.00
0.0%
2012
Weekday cremation interment
$360.00
$360.00
0.0%
2012
Weekend /Holiday cremation interment
$570.00
$570.00
0.0%
2012
Winter weekday cremation interment
$465.00
$465.00
0.0%
2012
Winter weekend /holiday cremation interment
$670.00
$670.00
0.0%
2012
Vaulted cremains (additional charge)
$230.00
$230.00
0.0%
2012
Late charges (funerals arrive after 4 pm)
$205.00
$205.00
0.0%
2012
Disinterment
$1,550.00
$1,550.00
0.0%
2012
Holding vault fee
$130.00
$130.00
0.0%
2012
Stone setting permit
$80.00
$80.00
0.0%
2012
Cemetery deed transfer
$15.00 Rate set by Statute
$15.00
0.0%
2008
Chapel rental
$260.00 Per 1/2 day
$260.00
0.0%
2012
Chapel lease
Varies
Varies
Memorial Bench Program
Single bronze plaque
$520.00
$520.00
0.0%
2012
Double bronze plaque
$725.00
$725.00
0.0%
2012
Engraved name /date per space
$260.00
$260.00
0.0%
2012
Commemorative Bench Program
No memorial on bench; placed by Cemetery
$2,375.00
$2,375.00
0.0%
2012
Recording fee
$80.00
$80.00
0.0%
2012
Affidavit of Ownership
$80.00 Claim of ownership by decent of title
$80.00
0.0%
2012
I: \Finance\FEE SCHEDULEM2014 Fee ScheduleMM Fee Schedule - 11 -26 -2013 Page 20 of 21 11/19/2013
Fee Type
H.A.T.S. Facility:
Building Service Charge (Hutchinson)
Building Service Charge (Mn /DOT)
Building Service Charge (McLeod)
Fuel Charges
Airport:
Maintenance Hangar Shop
City-owned hangars:
Hangars #1/9 -1/18
Hangars #2/1 -2/8
Hangars #3/2 -3/4, 316 -3/8
Hangars #3/1 & 3/5
Hangars #4 /1-4/8
City-owned storage spaces - Hangar #3
City-owned storage spaces - Hangar #4
Privately -owned hangar spaces:
General Aviation
Commercial
Fuel Sales
Avgas
JetA
Operations & Maintenance:
Labor rate
Administrative fee
Asphalt patching material
Other materials
Equipment rental rates
City of Hutchinson
2014 Fee Schedule
2014 Fees Notes
2013 Fees
%
Last
Increase
Change
$94,030.00 per year
$93,236.00
0.9%
2013
$72,330.00 per year
$68,276.00
5.9%
2013
$74,740.00 peryear
$68,120.00
9.7%
2013
$0.12
$0.12
0.0%
2009
$1,250.00 see FBO Agreement
$1,250.00
0.0%
2011
$40.00 Per month. Add $5 for tenants who don't pay property
$41.00
-2.4%
2012
taxes within City limits.
$75.00 Per month. Add $10 for tenants who don't pay property
$71.00
5.6%
2012
taxes within City limits.
$120.00 Per month. Add $10 for tenants who don't pay property
$119.00
0.8%
2012
taxes within City limits.
$210.00 Per month. Add $10 for tenants who don't pay property
$208.00
1.0%
2012
taxes within City limits.
$120.00 Per month. Add $10 for tenants who don't pay property
$119.00
0.8%
2012
taxes within City limits.
N/A
N/A
2011
$40.00 Per month. Add $5 for tenants who don't pay property
$41.00
-2.4%
2012
taxes within City limits.
$0.0363 per sq. ft. per year (next adjustment in 2014)
$0.0346
4.9%
2012
$0.1202 per sq. ft. per year (next adjustment in 2014)
$0.1145
5.0%
2012
$0.07 per gallon
$0.07
0.0%
2011
$0.07 per gallon
$0.07
0.0%
2011
$50.00 /hr Add $20 /hr for premium pay
$50.00 /hr
0.0%
2012
$50.00
$50.00
0.0%
2010
$250.00 /ton Per ton
$250.00 /ton
0.0%
2012
Quoted
Quoted
See most recent FEMA reimbursement rates + 20%
and Operator Cost
I: \Finance\FEE SCHEDULEM2014 Fee ScheduleMM Fee Schedule- 11 -26 -2013 Page 21 of 21 11/19/2013
Agenda Item:
Department:
Contact:
Presenter:
HUTCHINSON CITY COUNCIL
Request for Board Action
Consideration of Charter Commission Amendments
Legal
Marc Sebora
Marc Sebora
Time Requested (Minutes):
LICENSE SECTION
Application Complete N/A
Reviewed by Staff ❑
License Contingency N/A
BACKGROUND /EXPLANATION OFAGENDA ITEM:
Meeting Date: 11/26/2013
Agenda Item Type:
Consent Agenda
Attachments: No
As you know, this item is a repeat of the action taken in September regarding the proposed City Charter amendments.
At the meeting in September when the second reading of the ordinance adopting the amendments was before the
Council, not all Council Members were present. Therefore, the process is being repeated to ensure that it is followed
correctly. Therefore, the first reading and public hearing was repeated at the last Council meeting, and now before
the Council is the second reading and adoption of the ordinance. The amendments are described as follows:
First, with regard to Section 5.02 — Petitions. The current City Charter requires that in order for an initiative,
referendum or recall to be initiated, a petition signed by registered voters of the City equal in number to 20 percent of
those who voted for mayor in the last preceding city election must be obtained. Upon research and discussion of the
Charter Commission, the Commission unanimously voted to amend the petition requirement to be 10 percent of those
who voted in the last City election. The Commission expressed that this amount coincides with other similar size
communities' requirements. The Commission also expressed that 20 percent is a much higher percentage than other
petition requirements. Therefore, the Charter Commission hereby recommends that Section 5.02 of the Hutchinson
City Charter be amended to require signatures in the amount of 10% of total votes of the last regular City election be
required for initiatives, referendums or recalls. Section 5.02 is being recommended to be amended as shown on the
attachment.
Second, with regard to Section 13.03 — Official Bonds. Current City Charter requires that the mayor, city administrator
and other officers or employees of the city give a corporate surety bond to the City. The bond may be either individual
or blanket. The Charter Commission learned from the City Attorney that the City has blanket bond coverage through
its insurance trust and therefore does not require the mayor, city administrator or other employees or officers to
provide a corporate surety bond. The Charter Commission discussed that the Charter should be amended to reflect
current practice of the City. Therefore, the Charter Commission unanimously voted to amend language in Section
13.03 as shown on the attachment.
BOARD ACTION REQUESTED:
Accept recommendations of Charter Commission for City Charter amendments and adopt Ordinance No. 13 -0715.
Fiscal Impact:
FTE Impact:
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost:
Remaining Cost:
Funding Source:
Budget Change: No
Funding Source:
$ 0.00 Funding Source:
Ordinance No. 13 -715
Publication No.
AN ORDINANCE ADOPTING REVISIONS TO SECTIONS 5.02 AND 13.03 OF
HUTCHINSON CITY CHARTER
The City Council hereby ordains:
WHEREAS, the Hutchinson Charter Commission met on April 15, 2013, and June 24,
2013, to review sections of the City Charter for updating or amending; and,
WHEREAS, the Hutchinson Charter Commission voted unanimously for revisions to be
made to Section 5.02 to decrease the petition requirement from 20% of those who voted for
mayor in the last preceding city election to 10% of total votes cast in the last regular city
election; and,
WHEREAS, the Hutchinson Charter Commission voted unanimously for revisions to be
made to Section 13.03 clarifying language that certain officers of the City be covered by a surety
bond from the City; and,
WHEREAS, Minnesota Statute 410.12, Subd. 7, allows Charter changes to be made by
ordinance,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, THAT
Sections 5.02 and 13.03 of the Hutchinson City Charter as attached hereto are hereby
revised and these changes to the City Charter will take effect 90 days from adoption of this
ordinance.
Adopted by the City Council this 26th day of November, 2013.
Attest:
Jeremy J. Carter, City Administrator Steven W. Cook, Mayor
Section 5.02. PETITIONS. An initiative, referendum or recall, shall be initiated by a petition
signed by registered voters of the City equal in number to 2-0 10 percent of flies3 who ated4er
merye total votes cast in the last pfeeediiig regular city election. Each petition shall be
sponsored by a committee of five registered voters whose names and addresses shall appear on
the petition. A petition may consist of one or more papers, but each paper circulated separately
shall contain at its head or attached to it the statement required by Sections 5.06, 5.07 or 5.08, as
the case may be. The signature and street address of each signer shall appear on the petition.
Each separate page of the petition shall have appended to it a certificate, verified by oath, that
each signature is the genuine signature of the person whose name it purports to be. The person
making the certificate shall be a resident of the City. Any person whose name appears on a
petition may withdraw such name by a statement in writing filed with the city administrator
before the city administrator advises the council of the sufficiency of the petition.
Section 13.03. OFFICIAL BONDS. The mayor, city administrator, and such other officers or
employees of the city as may be specified by ordinance shall each, before entering upon the
duties of their respective offices or employment, be covered by a surety bond to
from the City in such form and amount as may be fixed by the council. Such bonds may be
either individual or blanket bonds in the discretion of the council. They shall be approved by the
city council, and approved as to form by the city attorney, and filed with the city administrator.
The provisions of state laws relating to official bonds not inconsistent with this charter shall be
complied with. The premiums on such bonds shall be paid by the city.
HUTCHINSON CITY COUNCIL 09-f
104a�
Request for Board Action 7AL
Agenda Item: Tobacco License - Walgreens Co.
Department: Administration
LICENSE SECTION
Meeting Date: 11/26/2013
Application Complete Yes
Contact: Jeremy Carter
Agenda Item Type:
Presenter: Jeremy Carter
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
Walgreen Co. has submitted a tobacco license for the new Walgreens store that will be opening at 945 Hwy 15 South.
The Hutchinson Police Department has conducted a background investigation on the applicant and has found nothing
that would preclude Walgreen Co. from being eligible for a license. The store will be opening some time in 2014.
BOARD ACTION REQUESTED:
Approve issuing tobacco license to Walgreen Co. for 2014
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
111 Hassan Street Southeast License F'ee: 1$ 75.00
Hutchinson, MN 55350
(320) 587 -5151 /Fax: (320) 234- 4240 _ _ _ _ _ _ _ Omrating Year: 2014
City of Hutchinson
Application for License to Sell Tobacco at Retail
Applicant Information
Walgreen Co-
(847) 527 -4296
Applicant Name
Applicant Phone Number
302 Wilmot Rd_
F)P.P.rfielri
IL 60015
Applicant Address
City
Stale Zip
75 u s -in e s s Information
j
Walgreens #15680
Pendina
Business Phone Number
Business Name
. 24LE -VV' 15 S
Cat
Hutchlr6n
t
_ 55kb
M
Address
Comacr
Corporate Information (if applicable)
Walgreen Co-
_ (847) 527 -4296
Corporate Name
Corporate Phone Number
302 Wilmot Rd
Deerfield
IL 50015
Corporate Address
01-V
State Zip
Greg WassQD_
fames
Fisenhatler
CEO
License Coordinator
� Checklist - -
- -
- - - --
fhe following items need to be completed and/or attached in order for the application to be processed:
Application fee paid in full (check or money order):
DI yes ❑ no
Application completed in full and signed: /yes
❑ no
I hereby certify that a-W mpletely filled out the entire above application, together and that the application is
true, correct, d ccu att
i 0-21 -2-013
cifgnature of App r Dale
Mirhael Fetish Assistant Secretary
Print Name Title
NOTE: No application will be forwarded to the City Council unless received two weeks prior to the regular
Council meeting, filled out in completion, and fee payment is attached.
Internal Use Only _
Building: ❑ approved ❑ Notes:
Fire ❑ approved ❑ denied Notes:
Police ❑ approved ❑ denied Notes:
City Council ❑ approved ❑ denied Notes:
H:Ucaisc51 Applicalions/robacco doc
HUTCHINSON CITY COUNCIL 09-f
104a�
Request for Board Action 7AL
Agenda Item: Consideration of MPCA MS4 SWPPP Permit Renewal Application
Department: PW /Eng
LICENSE SECTION
Meeting Date: 11/26/2013
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: John Paulson
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
City staff has been involved with the development, comments, and re- issuance of the Minnesota MS4 permit by the
MPCA. The permit was reissued by the MPCA in August 2013 and the City is required to submit the attached
application to the MPCA by December 2nd. The City will be required to have all neccessary program changes in
place within 12 months after public notice application has been completed and the MPCA has determined that they
are able to extend coverage to the City. It is anticipated that coverage would be extended during the 1 st quarter of
2014 which would require all new program elements to be in place within 12 months. Current program elements will
continue to be required. In addition, staff will need to develop detailed standard operating procedures for program
components, enforcement response plans, as well as make modifications to current program components to comply
with the new permit requirements. Please see the attached Hutchinson SWPPP Application if you have questions
regarding the program changes being proposed. The MPCA can require changes to the program application if they
do not feel requirements would be met or if there is just cause for a change that originated from comments received
during the public notice period.
Staff requests that the City Council authorize the application submittal. Staff will be available to answer questions or
provide a brief overview of the program or proposed application.
BOARD ACTION REQUESTED:
Authorization to submit SWPPP Application
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Minnesota Pollution MS4 SWPPP Application
Control Agency
520 Lafayette Road North for Reauthorization
5t. Paul, MN 55155 -4194
for the NPDES /SDS General Small Municipal Separate
Storm Sewer System (MS4) Permit MNR040000
reissued with an effective date of August 1, 2013
Stormwater Pollution Prevention Program (SWPPP) Document
Doc Type: Permit Application
Instructions: This application is for authorization to discharge stormwater associated with Municipal Separate Storm Sewer Systems
(MS4s) under the National Pollutant Discharge Elimination System /State Disposal System (NPDES /SDS) Permit Program. No fee is
required with the submittal of this application. Please refer to "Example" for detailed instructions found on the Minnesota Pollution
Control Agency (MPCA) MS4 website at httr): / /www.r)ca.state.mn.us /ms4.
Submittal: This MS4 SWPPP Application for Reauthorization form must be submitted electronically via e-mail to the MPCA at
ms4permitproclram .pca(o).state.mn.us from the person that is duly authorized to certify this form. All questions with an asterisk ( *) are
required fields. All applications will be returned if required fields are not completed.
Questions: Contact Claudia Hochstein at 651- 757 -2881 or claudia .hochstein(cDstate.mn.us, Dan Miller at 651- 757 -2246 or
daniel.miller(aD.state.mn.us, or call toll -free at 800 - 657 -3864.
General Contact Information ( *Required fields)
MS4 Owner (with ownership or operational responsibility, or control of the MS4)
*MS4 permittee name: City of Hutchinson *County: McLeod
(city, county, municipality, government agency or other entity)
*Mailing address: 111 Hassan St SE
*City: Hutchinson
*Phone (including area code): 320.234.4212
*State: MN *Zip code: 55350
*E -mail: kexner @ci.hutchinson.mn.us
MS4 General contact (with Stormwater Pollution Prevention Program [SWPPP] implementation responsibility)
*Last name: Paulson *First name: John
(department head, MS4 coordinator, consultant, etc.)
*Title: Environmental Specialist
*Mailing address: 111 Hassan St SE
*City: Hutchinson *State: MN *Zip code: 55350
*Phone (including area code): 320.234.5682 *E -mail: jpaulson @ci.hutchinson.mn.us
Preparer information (complete if SWPPP application is prepared by a party other than MS4 General contact)
Last name: First name:
(department head, MS4 coordinator, consultant, etc.)
Title:
Mailing address:
City: State: Zip code:
Phone (including area code): E -mail:
Verification
1. I seek to continue discharging stormwater associated with a small MS4 after the effective date of this Permit, and shall
submit this MS4 SWPPP Application for Reauthorization form, in accordance with the schedule in Appendix A, Table 1, with
the SWPPP document completed in accordance with the Permit (Part II.D.). []Yes
2. I have read and understand the NPDES /SDS MS4 General Permit and certify that we intend to comply with all requirements
of the Permit. ® Yes
www.pca.state.mn.us 651 - 296 -6300 800 - 657 -3864 TTY 651 - 282 -5332 or 800 - 657 -3864 • Available in alternative formats
wq- strm4 -49a • 5131113 Page 1 of 14
Certification (All fields are required)
® Yes -1 certify under penalty of law that this document and all attachments were prepared under my direction or supervision
in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information
submitted.
I certify that based on my inquiry of the person, or persons, who manage the system, or those persons directly responsible
for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and
complete.
I am aware that there are significant penalties for submitting false information, including the possibility of civil and criminal
penalties.
This certification is required by Minn. Stat. §§ 7001.0070 and 7001.0540. The authorized person with overall, MS4 legal
responsibility must certify the application (principal executive officer or a ranking elected official).
By typing my name in the following box, I certify the above statements to be true and correct, to the best of my knowledge,
and that this information can be used for the purpose of processing my application.
Name: Kent Exner
(This document has been electronically signed)
Title: Director of Public Works
Mailing address: 111 Hassan St SE
City: Hutchinson
Phone (including area code): 320.234.4212
Date (mm /dd /yyyy):
State: MN Zip code: 55350
E -mail: kexner @ci.hutchinson.mn.us
Note: The application will not be
processed without certification.
www.pca.state.mn.us 651 - 296 -6300 800 - 657 -3864 TTY 651 - 282 -5332 or 800 - 657 -3864 • Available in alternative formats
wq- strm4 -49a • 5131113 Page 2 of 14
Stormwater Pollution Prevention Program Document
Partnerships: (Part II.D.1)
A. List the regulated small MS4(s) with which you have established a partnership in order to satisfy one or more
requirements of this Permit. Indicate which Minimum Control Measure (MCM) requirements or other program
components that each partnership helps to accomplish (List all that apply). Check the box below if you currently have no
established partnerships with other regulated MS4s. If you have more than five partnerships, hit the tab key after the last
line to generate a new row.
® No partnerships with regulated small MS4s
Name and description of partnership
NA
MCM /Other permit requirements involved
NA
B. If you have additional information that you would like to communicate about your partnerships with other regulated small
MS4(s), provide it in the space below, or include an attachment to the SWPPP Document, with the following file naming
convention: MS4NameHere Partnerships.
The City does not rely on other entities or MS4s to meet our permit requirements. The City does work in partnership
with local watershed organizations, the Minnesota Cities Stormwater Coalition, and citizen groups to amplify the quality
of the message that is being conveyed.
Description of Regulatory Mechanisms: (Part II.D.2)
Illicit discharges
A. Do you have a regulatory mechanism(s) that effectively prohibits non - stormwater discharges into your small MS4,
except those non - stormwater discharges authorized under the Permit (Part III.D.3.b.)? ® Yes ❑ No
1. If yes:
a. Check which type of regulatory mechanism(s) your organization has (check all that apply):
® Ordinance ❑ Contract language
❑ Policy /Standards ❑ Permits
❑ Rules
❑ Other, explain:
b. Provide either a direct link to the mechanism selected above or attach it as an electronic document to this
form; or if your regulatory mechanism is either an Ordinance or a Rule, you may provide a citation:
Citation:
Hutchinson Municipal Code of Ordinances Chapter 54 Stormwater Management
Direct link:
http : //www.amlegal.com/hutchinson mn/
❑ Check here if attaching an electronic copy of your regulatory mechanism, with the following file naming
convention: MS4NameHere IDDEreg.
2. If no:
Describe the tasks and corresponding schedules that will be taken to assure that, within 12 months of the date
permit coverage is extended, this permit requirement is met:
Construction site stormwater runoff control
A. Do you have a regulatory mechanism(s) that establishes requirements for erosion and sediment controls and waste
controls? ® Yes ❑ No
1. If yes:
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a. Check which type of regulatory mechanism(s) your organization has (check all that apply):
® Ordinance ❑ Contract language
❑ Policy /Standards ❑ Permits
❑ Rules
❑ Other, explain:
b. Provide either a direct link to the mechanism selected above or attach it as an electronic document to this
form; or if your regulatory mechanism is either an Ordinance or a Rule, you may provide a citation:
Citation:
Hutchinson Municipal Code of Ordinances Chapter 54 Stormwater Management
Direct link:
http : //www.amlegal.com/hutchinson mn/
❑ Check here if attaching an electronic copy of your regulatory mechanism, with the following file naming
convention: MS4NameHere CSWreg.
B. Is your regulatory mechanism at least as stringent as the MPCA general permit to Discharge Stormwater Associated
with Construction Activity (as of the effective date of the MS4 Permit)? ❑Yes []No
If you answered yes to the above question, proceed to C.
If you answered no to either of the above permit requirements listed in A. or B., describe the tasks and corresponding
schedules that will be taken to assure that, within 12 months of the date permit coverage is extended, these permit
requirements are met:
City staff will review and amend, as necessary, our current ordinance to comply with the most current MPCA
stormwater requirements within 12 months of permit issuance.
C. Answer yes or no to indicate whether your regulatory mechanism(s) requires owners and operators of construction
activity to develop site plans that incorporate the following erosion and sediment controls and waste
controls as
described in the Permit (Part III.D.4.a.(1) -(8)), and as listed below:
1. Best Management Practices (BMPs) to minimize erosion.
® Yes
❑ No
2. BMPs to minimize the discharge of sediment and other pollutants.
® Yes
❑ No
3. BMPs for dewatering activities.
® Yes
❑ No
4. Site inspections and records of rainfall events
® Yes
❑ No
5. BMP maintenance
® Yes
❑ No
6. Management of solid and hazardous wastes on each project site.
® Yes
❑ No
7. Final stabilization upon the completion of construction activity, including the use of perennial
® Yes
❑ No
vegetative cover on all exposed soils or other equivalent means.
8. Criteria for the use of temporary sediment basins.
® Yes
❑ No
If you answered no to any of the above permit requirements, describe the tasks and corresponding
schedules that will
be taken to assure that, within 12 months of the date permit coverage is extended, these permit requirements are met:
Post - construction stormwater management
A. Do you have a regulatory mechanism(s) to address post- construction stormwater management activities?
® Yes ❑ No
1. If yes:
a. Check which type of regulatory mechanism(s) your organization has (check all that apply):
® Ordinance ❑ Contract language
® Policy /Standards ❑ Permits
❑ Rules
❑ Other, explain:
b. Provide either a direct link to the mechanism selected above or attach it as an electronic document to this
form; or if your regulatory mechanism is either an Ordinance or a Rule, you may provide a citation:
Citation:
Hutchinson Municipal Code of Ordinances Chapter 54 Stormwater Management
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Direct link:
http : //www.amlegal.com/hutchinson mn/
❑ Check here if attaching an electronic copy of your regulatory mechanism, with the following file naming
convention: MS4NameHere PostCSWreg.
B. Answer yes or no below to indicate whether you have a regulatory mechanism(s) in place that meets the following
requirements as described in the Permit (Part III.D.5.a.):
1. Site plan review: Requirements that owners and /or operators of construction activity submit ® Yes [-]No
site plans with post- construction stormwater management BMPs to the permittee for review and
approval, prior to start of construction activity.
2. Conditions for post construction stormwater management: Requires the use of any
combination of BMPs, with highest preference given to Green Infrastructure techniques and
practices (e.g., infiltration, evapotranspiration, reuse /harvesting, conservation design, urban
forestry, green roofs, etc.), necessary to meet the following conditions on the site of a
construction activity to the Maximum Extent Practicable (MEP):
a. For new development projects — no net increase from pre - project conditions (on an annual ® Yes [--]No
average basis) of:
1) Stormwater discharge volume, unless precluded by the stormwater management
limitations in the Permit (Part III.D.5.a(3)(a)).
2) Stormwater discharges of Total Suspended Solids (TSS).
3) Stormwater discharges of Total Phosphorus (TP).
b. For redevelopment projects — a net reduction from pre - project conditions (on an annual ® Yes ❑ No
average basis) of:
1) Stormwater discharge volume, unless precluded by the stormwater management
limitations in the Permit (Part III.D.5.a(3)(a)).
2) Stormwater discharges of TSS.
3) Stormwater discharges of TP.
3. Stormwater management limitations and exceptions:
a. Limitations
1) Prohibit the use of infiltration techniques to achieve the conditions for post- construction ® Yes ❑ No
stormwater management in the Permit (Part III.D.5.a(2)) when the infiltration structural
stormwater BMP will receive discharges from, or be constructed in areas:
a) Where industrial facilities are not authorized to infiltrate industrial stormwater under
an NPDES /SDS Industrial Stormwater Permit issued by the MPCA.
b) Where vehicle fueling and maintenance occur.
c) With less than three (3) feet of separation distance from the bottom of the
infiltration system to the elevation of the seasonally saturated soils or the top of
bedrock.
d) Where high levels of contaminants in soil or groundwater will be mobilized by the
infiltrating stormwater.
2) Restrict the use of infiltration techniques to achieve the conditions for post- construction ® Yes ❑ No
stormwater management in the Permit (Part II I.D.5.a(2)), without higher engineering
review, sufficient to provide a functioning treatment system and prevent adverse
impacts to groundwater, when the infiltration device will be constructed in areas:
a) With predominately Hydrologic Soil Group D (clay) soils.
b) Within 1,000 feet up- gradient, or 100 feet down - gradient of active karst features.
c) Within a Drinking Water Supply Management Area (DWSMA) as defined in Minn.
R. 4720.5100, subp. 13.
d) Where soil infiltration rates are more than 8.3 inches per hour.
3) For linear projects where the lack of right -of -way precludes the installation of volume ® Yes ❑ No
control practices that meet the conditions for post- construction stormwater management
in the Permit (Part III.D.5.a(2)), the permittee's regulatory mechanism(s) may allow
exceptions as described in the Permit (Part III.D.5.a(3)(b)). The permittee's regulatory
mechanism(s) shall ensure that a reasonable attempt be made to obtain right -of -way
during the project planning process.
4. Mitigation provisions: The permittee's regulatory mechanism(s) shall ensure that any
stormwater discharges of TSS and /or TP not addressed on the site of the original construction
activity are addressed through mitigation and, at a minimum, shall ensure the following
requirements are met:
a. Mitigation project areas are selected in the following order of preference: ® Yes ❑ No
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1) Locations that yield benefits to the same receiving water that receives runoff from the
original construction activity.
2) Locations within the same Minnesota Department of Natural Resource (DNR)
catchment area as the original construction activity.
3) Locations in the next adjacent DNR catchment area up- stream
4) Locations anywhere within the permittee's jurisdiction.
b. Mitigation projects must involve the creation of new structural stormwater BMPs or the
® Yes ❑ No
retrofit of existing structural stormwater BMPs, or the use of a properly designed regional
structural stormwater BMP.
c. Routine maintenance of structural stormwater BMPs already required by this permit cannot
® Yes ❑ No
be used to meet mitigation requirements of this part.
d. Mitigation projects shall be completed within 24 months after the start of the original
® Yes ❑ No
construction activity.
e. The permittee shall determine, and document, who will be responsible for long -term
® Yes ❑ No
maintenance on all mitigation projects of this part.
f. If the permittee receives payment from the owner and /or operator of a construction activity
® Yes ❑ No
for mitigation purposes in lieu of the owner or operator of that construction activity meeting
the conditions for post- construction stormwater management in Part II I.D.5.a(2), the
permittee shall apply any such payment received to a public stormwater project, and all
projects must be in compliance with Part III.D.5.a(4)(a) -(e).
5. Long -term maintenance of structural stormwater BMPs: The permittee's regulatory
mechanism(s) shall provide for the establishment of legal mechanisms between the permittee
and owners or operators responsible for the long -term maintenance of structural stormwater
BMPs not owned or operated by the permittee, that have been implemented to meet the
conditions for post- construction stormwater management in the Permit (Part III.D.5.a(2)). This
only includes structural stormwater BMPs constructed after the effective date of this permit and
that are directly connected to the permittee's MS4, and that are in the permittee's jurisdiction.
The legal mechanism shall include provisions that, at a minimum:
a. Allow the permittee to conduct inspections of structural stormwater BMPs not owned or ® Yes ❑ No
operated by the permittee, perform necessary maintenance, and assess costs for those
structural stormwater BMPs when the permittee determines that the owner and /or operator
of that structural stormwater BMP has not conducted maintenance.
b. Include conditions that are designed to preserve the permittee's right to ensure maintenance ® Yes ❑ No
responsibility, for structural stormwater BMPs not owned or operated by the permittee, when
those responsibilities are legally transferred to another party.
c. Include conditions that are designed to protect /preserve structural stormwater BMPs and ® Yes ❑ No
site features that are implemented to comply with the Permit (Part III.D.5.a(2)). If site
configurations or structural stormwater BMPs change, causing decreased structural
stormwater BMP effectiveness, new or improved structural stormwater BMPs must be
implemented to ensure the conditions for post- construction stormwater management in the
Permit (Part III.D.5.a(2)) continue to be met.
If you answered no to any of the above permit requirements, describe the tasks and corresponding schedules that will
be taken to assure that, within twelve (12) months of the date permit coverage is extended, these permit requirements
are met:
Post construction requirements are enforced by reference to the most restictive of all applicable state and local
regulations. The City will also be amending it's Stormwater Management Plan within the next 12 months to more clearly
identify system maintenance needs and regional implementation strategies.
III. Enforcement Response Procedures (ERPs): (Part II.D.3)
A. Do you have existing ERPs that satisfy the requirements of the Permit (Part III.B.)? ❑ Yes ® No
1. If yes, attach them to this form as an electronic document, with the following file naming
convention: MS4NameHere ERPs.
2. If no, describe the tasks and corresponding schedules that will be taken to assure that, with
twelve (12) months of the date permit coverage is extended, these permit requirements are met:
The City of Hutchinson will develop a ERP within 12 months of permit issuance. The ERP to be
developed will include the process to enforce code violations associated with IDDEs,
construction site runoff, and post construction stormwater management.
B. Describe your ERPs:
The ERPs will include current process and actions for any non - compliance issues. It will include the steps to be taken,
who will be responsible for that enforcement action, and associated mitigative measures such as stop work orders and
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criminal penalties.
IV. Storm Sewer System Map and Inventory: (Part II.D.4.)
A. Describe how you manage your storm sewer system map and inventory:
An annual review of the system map is completed so new BMPs can be added and modifications to existing BMPs can
be updated in the map and inventory. Map updates are managed with a GIS system and include all known aspects of
the City stormwater system and as modifications /additions to the system are made the map system is updated.
B. Answer yes or no to indicate whether your storm sewer system map addresses the following requirements from the
Permit (Part III.C.1.a -d), as listed below:
1. The permittee's entire small MS4 as a goal, but at a minimum, all pipes 12 inches or greater in ® Yes ❑ No
diameter, including stormwater flow direction in those pipes.
2. Outfalls, including a unique identification (ID) number assigned by the permittee, and an ® Yes ❑ No
associated geographic coordinate.
3. Structural stormwater BMPs that are part of the permittee's small MS4. ® Yes ❑ No
4. All receiving waters. ® Yes ❑ No
If you answered no to any of the above permit requirements, describe the tasks and corresponding schedules that will
be taken to assure that, within 12 months of the date permit coverage is extended, these permit requirements are met:
C. Answer yes or no to indicate whether you have completed the requirements of 2009 Minnesota Session Law, Ch. 172.
Sec. 28: with the following inventories, according to the specifications of the Permit (Part III.C.2.a. -b.), including:
1. All ponds within the permittee's jurisdiction that are constructed and operated for purposes of ® Yes ❑ No
water quality treatment, stormwater detention, and flood control, and that are used for the
collection of stormwater via constructed conveyances.
2. All wetlands and lakes, within the permittee's jurisdiction, that collect stormwater via constructed ® Yes ❑ No
conveyances.
D. Answer yes or no to indicate whether you have completed the following information for each feature inventoried.
1. A unique identification (ID) number assigned by the permittee. ® Yes ❑ No
2. A geographic coordinate. ® Yes ❑ No
3. Type of feature (e.g., pond, wetland, or lake). This may be determined by using best professional []Yes ❑ No
judgment.
If you have answered yes to all above requirements, and you have already submitted the Pond Inventory Form to the
MPCA, then you do not need to resubmit the inventory form below.
If you answered no to any of the above permit requirements, describe the tasks and corresponding schedules that will
be taken to assure that, within 12 months of the date permit coverage is extended, these permit requirements are met:
E. Answer yes or no to indicate if you are attaching your pond, wetland and lake inventory to the MPCA ❑ Yes []No
on the form provided on the MPCA website at: httr): / /www.r)ca.state.mn.us /ms4 , according to the
specifications of Permit (Part III.C.2.b.(1) -(3)). Attach with the following file naming convention:
MS4NameHere inventory.
If you answered no, the inventory form must be submitted to the MPCA MS4 Permit Program within
12 months of the date permit coverage is extended.
V. Minimum Control Measures (MCMs) (Part II.D.S)
A. MCM1: Public education and outreach
1. The Permit requires that, within 12 months of the date permit coverage is extended, existing permittees revise their
education and outreach program that focuses on illicit discharge recognition and reporting, as well as other specifically
selected stormwater - related issue(s) of high priority to the permittee during this permit term. Describe your current
educational program, including any high - priority topics included:
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The City of Hutchinson educates on a wide variety of stormwater pollution topics and the information is distributed via our
monthly utility billings to each home and business throughout town.
The City also utilizes our local newspaper to highlight topics of concern or interest. The Hutchinson Leader is very helpful
in highlighting points of concern and conveys an appropriate message that the general public can relate to.
The City utilizes its Park and Rec Brochure every year to distibute information on local stormwater concerns and to also
highlight our annual rain barrel sale.
Other outlets used to distribute educational information is our Stormwater Website as well as Hutchinson's Local Public
Access Channels 7 &10 are used to for distributing PSAs every year.
2. List the categories of BMPs that address your public education and outreach program, including the distribution of
educational materials and a program implementation plan. Use the first table for categories of BMPs that you have
established and the second table for categories of BMPs that you plan to implement over the course of the permit term.
Include the measurable goals with appropriate timeframes that each BMP category will be implemented and completed. In
addition, provide interim milestones and the frequency of action in which the permittee will implement and /or maintain the
BMPs. Refer to the U.S. Environmental Protection Agency's (EPA) Measurable Goals Guidance for Phase 11 Small MS4s
(httr)://www.er)a.aov/nr)des/r)ubs/measurableaoals.r)df).
If you have more than five categories, hit the tab key after the last line to generate a new row.
Established BMP categories
Distribute Educational Materials
Implement and Education Program
Public Education and Outreach
Public Participation -storm drain marking /annual
meeting
IDDE Education
Construction Site Run -off Control Education
Post Construction SW Management Education
PP /Good Housekeeping Education
Coordination of Education Program
Annual Public Meeting
Stormwater Utility Fund
BMP categories to be implemented
Targeted distribution of education materials for issues
of concern such as grease dumpsters and mowing
clippings into streets
Host rain barrel sale or workshop
Measurable goals and timeframes
Number of people reached and hits to website / Annualy
Number of brochures distributed to various entities /Annually
Number of brochures distributed at City facilities /Annually
Number of public meetings and events /Annually
Posting information on web and PRCE brochure /Annually
Number of handouts to builders /excavators / Annually
Number of guidance documents to developers /Annually
Number of staff trained /Annually
Check and update City website links to information /Annually
Information distributed and number of attendees /Annually
Assess annually to determine need for rate increases
Measurable goals and timeframes
Number of businesses reached /New topic annually to focus
efforts on new issues of concern as they arise.
Number of barrels sold or constructed at a workshop /annually
3. Provide the name or the position title of the individual(s) who is responsible for implementing and /or coordinating this
MCM:
Environmental Specialist
B. MCM2: Public participation and involvement
1. The Permit (Part III.D.2.a.) requires that, within 12 months of the date permit coverage is extended, existing permittees
shall revise their current program, as necessary, and continue to implement a public participation /involvement program to
solicit public input on the SWPPP. Describe your current program:
The City host an annual Stormwater Pollution Prevention plan meeting at a City Council meeting each spring. It is an
opportunity for both the Council and interested citizens to learn about the program, implementation activities, and is used
to respond to questions. This meeting is meant to engage the public and bring awareness to stormwater issues both in
our City and abroad. It is the primary, but not the only, opportunity for receiving public input/feedback. In addition to the
annual meeting (which is televised on the local television station) City staff is actively engaged with the public for a wide
variety of issues surrounding stormwater.
2. List the categories of BMPs that address your public participation /involvement program, including solicitation and documentation
of public input on the SW PPP. Use the first table for categories of BMPs that you have established and the second table for
categories of BMPs that you plan to implement over the course of the permit term.
Include the measurable goals with appropriate timeframes that each BMP category will be implemented and completed. In
addition, provide interim milestones and the frequency of action in which the permittee will implement and /or maintain the BMPs.
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Refer to the EPA's Measurable Goals Guidance for Phase 11 Small MS4s (http: / /www.epa.gov /npdes /pubs /measurablegoals.pdf).
If you have more than five categories, hit the tab key after the last line to generate a new row.
Established BMP categories
Public Notice annual meetinq
Solicit Public Opinion on adequacy of SWPPP
Consider Public Input
BMP categories to be implemented
Host a stormwater education booth at local fair or
event
Measurable goals and timeframes
Prepare and publish public meeting notice /annually
Receive written or oral comments /annually
Analyze comments and incorporate necessary changes /ongoing
Measurable goals and timeframes
Number of people reached /annually
3. Do you have a process for receiving and documenting citizen input? ® Yes ❑ No
If you answered no to the above permit requirement, describe the tasks and corresponding schedules that will be taken to
assure that, within 12 months of the date permit coverage is extended, this permit requirement is met:
4. Provide the name or the position title of the individual(s) who is responsible for implementing and /or coordinating this
MCM:
Environmental Specialist
C. MCM 3: Illicit discharge detection and elimination
1. The Permit (Part III.D.3.) requires that, within 12 months of the date permit coverage is extended, existing permittees revise
their current program as necessary, and continue to implement and enforce a program to detect and eliminate illicit
discharges into the small MS4. Describe your current program:
The City implements IDDE program elements by utilizing a variety of tools. A call line is posted on the website and is
available in all public education brochures is continously monitored. Incident tracking and response to issues is ongoing
as problems are identified.
An education program is used for both City staff and the general public to emphasize what illicit discharges are and how to
report them. This is done through the use of brochures, posters, in person trainings, and site visits that are done when an
illicit discharge is identified.
A robust GIS map is also used to identify areas of concern, track routes of flow through the pipes, and to keep City staff on
the front line of identifying and preventing illicit discharges. This system is used for inspection location and identification of
sources when an issue is identified.
2. Does your Illicit Discharge Detection and Elimination Program meet the following requirements, as found in the Permit
(Part III.D.3.c. -g.)?
a.
Incorporation of illicit discharge detection into all inspection and maintenance activities conducted
® Yes ❑ No
under the Permit (Part III.D.6.e.- f.)Where feasible, illicit discharge inspections shall be conducted
during dry- weather conditions (e.g., periods of 72 or more hours of no precipitation).
b.
Detecting and tracking the source of illicit discharges using visual inspections. The permittee may
® Yes ❑ No
also include use of mobile cameras, collecting and analyzing water samples, and /or other detailed
procedures that may be effective investigative tools.
c.
Training of all field staff, in accordance with the requirements of the Permit (Part III.D.6.g.(2)), in
® Yes ❑ No
illicit discharge recognition (including conditions which could cause illicit discharges), and
reporting illicit discharges for further investigation.
d.
Identification of priority areas likely to have illicit discharges, including at a minimum, evaluating
® Yes ❑ No
land use associated with business /industrial activities, areas where illicit discharges have been
identified in the past, and areas with storage of large quantities of significant materials that could
result in an illicit discharge.
e.
Procedures for the timely response to known, suspected, and reported illicit discharges.
® Yes ❑ No
f.
Procedures for investigating, locating, and eliminating the source of illicit discharges.
® Yes ❑ No
g.
Procedures for responding to spills, including emergency response procedures to prevent spills from
® Yes ❑ No
entering the small MS4. The procedures shall also include the immediate notification of the
Minnesota Department of Public Safety Duty Officer, if the source of the illicit discharge is a spill or
leak as defined in Minn. Stat. § 115.061.
h. When the source of the illicit discharge is found, the permittee shall use the ERPs required by the ® Yes ❑ No
Permit (Part III.B.) to eliminate the illicit discharge and require any needed corrective action(s).
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If you answered no to any of the above permit requirements, describe the tasks and corresponding schedules that will be
taken to assure that, within 12 months of the date permit coverage is extended, these permit requirements are met:
3. List the categories of BMPs that address your illicit discharge, detection and elimination program. Use the first table for
categories of BMPs that you have established and the second table for categories of BMPs that you plan to implement
over the course of the permit term.
Include the measurable goals with appropriate timeframes that each BMP category will be implemented and completed. In
addition, provide interim milestones and the frequency of action in which the permittee will implement and /or maintain the
BMPs. Refer to the EPA's Measurable Goals Guidance for Phase II Small MS4s
(httD://www.eDa.aov/nDdeS/Dubs/measurableaoals.Ddf).
If you have more than five categories, hit the tab key after the last line to generate a new row.
Established BMP categories
Review and update system map
Review and update ordinance
IDDE plan implementation
Public and Employee IDDE education
Non - stormwater flows evaluation
BMP categories to be implemented
Implement higher level of detail into system map to
comply with inventory requirements
Measurable goals and timeframes
Updates made to map /annually
Updates made to ordinance /annually
Complaints taken, responses to complaints, # of outfalls
inspected /annually
Number of brochures, posters, and traininq content /annually
Assess list annually
Measurable goals and timeframes
Information updated /annually
4. Do you have procedures for record - keeping within your Illicit Discharge Detection and Elimination (IDDE) program as
specified within the Permit (Part III.D.3.h.)? [-]Yes ®No
If you answered no, indicate how you will develop procedures for record - keeping of your Illicit Discharge, Detection and
Elimination Program, within 12 months of the date permit coverage is extended:
Record keeping and tracking procedures of the IDDE program will be formalized to align with the current process that is
being implemented in Hutchinson. This will be done through the formal development of a standard operating procedure.
5. Provide the name or the position title of the individual(s) who is responsible for implementing and /or coordinating this
MCM:
Environmental Specialist
D. MCM 4: Construction site stormwater runoff control
1. The Permit (Part III.D.4) requires that, within 12 months of the date permit coverage is extended, existing permittees shall
revise their current program, as necessary, and continue to implement and enforce a construction site stormwater runoff
control program. Describe your current program:
The City implements it's CS permit program parallel to the MPCA CS program. Plan reviews, post construction
treatment reviews, contractor education, ordinance enforcement, site inspections, and on site education are all part of
program activities implemented to reduce%liminate risks associated with contaminated stormwater runoff from
construction sites.
Common issues receive additional focus with educational outreach. New industry products are also highlighted to
contractors when they appear to be a good substitute to a traditional BMP.
Does your program address the following BMPs for construction stormwater erosion and sediment control as required in
the Permit (Part III.D.4.b.):
a. Have you established written procedures for site plan reviews that you conduct prior to the start of ® Yes ❑ No
construction activity?
b. Does the site plan review procedure include notification to owners and operators proposing ® Yes ❑ No
construction activity that they need to apply for and obtain coverage under the MPCA's general
permit to Discharge Stormwater Associated with Construction Activity No. MN R100001?
c. Does your program include written procedures for receipt and consideration of reports of ® Yes ❑ No
noncompliance or other stormwater related information on construction activity submitted by the
public to the permittee?
d. Have you included written procedures for the following aspects of site inspections to determine
compliance with your regulatory mechanism(s):
1) Does your program include procedures for identifying priority sites for inspection? ® Yes ❑ No
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2) Does your program identify a frequency at which you will conduct construction site
® Yes ❑ No
inspections?
3) Does your program identify the names of individual(s) or position titles of those responsible for
® Yes ❑ No
conducting construction site inspections?
4) Does your program include a checklist or other written means to document construction site
® Yes ❑ No
inspections when determining compliance?
e. Does your program document and retain construction project name, location, total acreage to be
® Yes ❑ No
disturbed, and owner /operator information?
f. Does your program document stormwater - related comments and /or supporting information used to
® Yes ❑ No
determine project approval or denial?
g. Does your program retain construction site inspection checklists or other written materials used to ® Yes ❑ No
document site inspections?
If you answered no to any of the above permit requirements, describe the tasks and corresponding schedules that will be
taken to assure that, within 12 months of the date permit coverage is extended, these permit requirements are met.
3. List the categories of BMPs that address your construction site stormwater runoff control program. Use the first
table for categories of BMPs that you have established and the second table for categories of BMPs that you plan
to implement over the course of the permit term.
Include the measurable goals with appropriate timeframes that each BMP category will be implemented and
completed. In addition, provide interim milestones and the frequency of action in which the permittee will implement
and /or maintain the BMPs. Refer to the EPA's Measurable Goals Guidance for Phase 11 Small MS4s
(httr): / /www.er)a.aov /nr)des /pubs /measurablecioals.r)df). If you have more than five categories, hit the tab key
after the last line to generate a new row.
Established BMP categories
Ordinance Development
Construction site implementation of BMPs
Construction site waste control
Site plan review
Procedures for receiving complaints
BMP categories to be implemented
Revise ordinance to comply with new standards
Conduct traininq for interested entities
Distribute education materials to contractors at time of
permit application
Measurable goals and timeframes
Ordinance developed /permit cycle
Sites inspected /annually
Sites inspected /annually
Plans reviewed /annually
Complaints received and responses to them /annually
Measurable goals and timeframes
Updates made /annually
Traininqs conducted and content /annually
Number of permits /annually
Review active MPCA CSW permit list for discrepancies
with City permitted activities #Sites that obtained appropriate coverage /annually
4. Provide the name or the position title of the individual(s) who is responsible for implementing and /or coordinating this
MCM:
Environmental Specialist
E. MCM 5: Post - construction stormwater management
1. The Permit (Part III.D.5.) requires that, within 12 months of the date permit coverage is extended, existing permittees
shall revise their current program, as necessary, and continue to implement and enforce a post- construction stormwater
management program. Describe your current program:
The City includes post- construction requirements into it's plan review procedures. BMP's are implemented in accordance
with CSW and MS4 requirements to meet both treatment requirements and to address local and regional flooding issues
as opportunities present themselves. A wide range of BMPs are considered and in place throughout Hutchinson and a
stormwater maintenance agreement is required for detention that is required as part of a regulatory requirement.
2. Have you established written procedures for site plan reviews that you will conduct prior to the start of ® Yes ❑ No
construction activity?
3. Answer yes or no to indicate whether you have the following listed procedures for documentation of
post- construction stormwater management according to the specifications of Permit (Part III.D.5.c.):
a. Any supporting documentation that you use to determine compliance with the Permit (Part ® Yes ❑ No
I II.D.5.a), including the project name, location, owner and operator of the construction activity, any
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wq- strm4 -49a • 5131113 Page 11 of 14
checklists used for conducting site plan reviews, and any calculations used to determine
compliance?
b. All supporting documentation associated with mitigation projects that you authorize? ® Yes ❑ No
c. Payments received and used in accordance with Permit (Part III.D.5.a.(4)(f))? ® Yes ❑ No
d. All legal mechanisms drafted in accordance with the Permit (Part III.D.5.a.(5)), including date(s) of ® Yes ❑ No
the agreement(s) and names of all responsible parties involved?
If you answered no to any of the above permit requirements, describe the steps that will be taken to assure that, within
12 months of the date permit coverage is extended, these permit requirements are met.
4. List the categories of BMPs that address your post- construction stormwater management program. Use the first table
for categories of BMPs that you have established and the second table for categories of BMPs that you plan to
implement over the course of the permit term.
Include the measurable goals with appropriate timeframes that each BMP category will be implemented and
completed. In addition, provide interim milestones and the frequency of action in which the permittee will implement
and /or maintain the BMPs. Refer to the EPA's Measurable Goals Guidance for Phase II Small MS4s
(httD: / /www.er)a.aov /nodes /Dubs /measurableaoals.r)df). If you have more than five categories, hit the tab key after
the last line to generate a new row.
Established BMP categories
Develop and implement structural and non - structural
BMPs
Ordinance to address post construction runoff
Long term O &M of BMPs
BMP categories to be implemented
Incorporate sensitivity to Wellhead Protection activities
into ordinance
Update City stormwater management plan and
incorporate references to requirements of CSW and
MS4
Accept MIDS calculator outputs during post
construction reviews
Measurable goals and timeframes
Number of BMPs installed /annually
Review and updates of ordinance /annually
Number of agreements implemented /annually
Measurable goals and timeframes
Updated ordinance /12 months
Updated SWMP /12 months
Number of plan reviews that used MIDS calculator /annually
5. Provide the name or the position title of the individual(s) who is responsible for implementing and /or coordinating this
MCM:
Environmental Specialist, City Engineer
F. MCM 6: Pollution prevention /good housekeeping for municipal operations
1. The Permit (Part III.D.6.) requires that, within 12 months of the date permit coverage is extended, existing permittees shall
revise their current program, as necessary, and continue to implement an operations and maintenance program that
prevents or reduces the discharge of pollutants from the permittee owned /operated facilities and operations to the small
MS4. Describe your current program:
The City implements its pollution prevention /good housekeeping program through staff training, inspections of stormwater
system components, and evaluations to determine the need for increased activities in any area that is in need. Inspections
of ponds, system outfalls, biofiltration practices, structural system components, and general facility operations are
conducted by trained and knowledgeable staff. Street sweeping is a front line of defense that is used to remove volumes
of potential pollutants from the streets.
2. Do you have a facilities inventory as outlined in the Permit (Part III.D.6.a.)?
❑ Yes ® No
3. If you answered no to the above permit requirement in question 2, describe the tasks and corresponding schedules that
will be taken to assure that, within 12 months of the date permit coverage is extended, this permit requirement is met:
4. List the categories of BMPs that address your pollution prevention /good housekeeping for municipal operations program.
Use the first table for categories of BMPs that you have established and the second table for categories of BMPs that you
plan to implement over the course of the permit term.
Include the measurable goals with appropriate timeframes that each BMP category will be implemented and completed. In
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wq- strm4 -49a • 5131113 Page 12 of 14
addition, provide interim milestones and the frequency of action in which the permittee will implement and /or maintain the
BMPs. For an explanation of measurable goals, refer to the EPA's Measurable Goals Guidance for Phase 11 Small MS4s
(httr)://www.er)a.aov/nr)des/r)ubs/measurableaoals.Ddf).
If you have more than five categories, hit the tab key after the last line to generate a new row.
Established BMP categories
Municipal operations and maintenance
Street sweeping
Annual inspection of structural devices
Pond, outfall inspections
Inspection of exposed stockpiles
Repair and Maintenance follow up of inspections
Record retention of inspections
BMP categories to be implemented
Incorporate inspections from Industrial Stormwater
permitted sites into MS4 program records
Post information associated with P2 and GH at City
facilities that conduct potential pollution causing
activities
Prioritize inspection frequencies for areas of high
concern
Measurable goals and timeframes
Annual staff training/ #attendees
Routes and frequencies /annually
Number inspected /annually
Number inspected/ annually
Number inspected /annually
Maintenance activities conducted /annually
Updates made to tracking system /annually
Measurable goals and timeframes
Inspections conducted /Annually
Number of posters /annually
Priority listing and number of inspections /annually
5. Does discharge from your MS4 affect a Source Water Protection Area (Permit Part III.D.6.c.)?
® Yes ❑ No
a. If no, continue to 6.
b. If yes, the Minnesota Department of Health (MDH) is in the process of mapping the
following items. Maps are available at
httr):/ /www.health.state.mn.us /divs /eh /water /swr)/maps /index.htm. Is a map including the
following items available for your MS4:
1) Wells and source waters for drinking water supply management areas identified as
® Yes ❑ No
vulnerable under Minn. R. 4720.5205, 4720.5210, and 4720.5330?
2) Source water protection areas for surface intakes identified in the source water
® Yes ❑ No
assessments conducted by or for the Minnesota Department of Health under the federal
Safe Drinking Water Act, U.S.C. §§ 300j — 13?
c. Have you developed and implemented BMPs to protect any of the above drinking water
® Yes ❑ No
sources?
6. Have you developed procedures and a schedule for the purpose of determining the TSS and
® Yes ❑ No
TP treatment effectiveness of all permittee owned /operated ponds constructed and used for the
collection and treatment of stormwater, according to the Permit (Part III.D.6.d.)?
7. Do you have inspection procedures that meet the requirements of the Permit (Part II I.D.6.e.(1)-
❑ Yes ® No
(3)) for structural stormwater BMPs, ponds and outfalls, and stockpile, storage and material
handling areas?
8. Have you developed and implemented a stormwater management training program commensurate with each
employee's job duties that:
a. Addresses the importance of protecting water quality? ® Yes ❑ No
b. Covers the requirements of the permit relevant to the duties of the employee? ® Yes ❑ No
c. Includes a schedule that establishes initial training for new and /or seasonal employees and ® Yes ❑ No
recurring training intervals for existing employees to address changes in procedures,
practices, techniques, or requirements?
9. Do you keep documentation of inspections, maintenance, and training as required by the Permit ® Yes ❑ No
(Part III.D.6.h.(1) -(5))?
If you answered no to any of the above permit requirements listed in Questions 5 — 9, then describe the tasks and
corresponding schedules that will be taken to assure that, within 12 months of the date permit coverage is extended,
these permit requirements are met:
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wq- strm4 -49a • 5131113 Page 13 of 14
An inspection and reporting standard operating procedure will be developed within 12 months to comply with new
permit requirements.
10. Provide the name or the position title of the individual(s) who is responsible for implementing and /or coordinating this
MCM:
Environmental Specialist, Public Works Manager
VI. Compliance Schedule for an Approved Total Maximum Daily Load (TMDL) with an
Applicable Waste Load Allocation (WLA) (Part II.D.6.)
A. Do you have an approved TMDL with a Waste Load Allocation (WLA) prior to the effective date ❑ Yes ® No
of the Permit?
1. If no, continue to section VII.
2. If yes, fill out and attach the MS4 Permit TMDL Attachment Spreadsheet with the following
naming convention: MS4NameHere TMDL.
This form is found on the MPCA MS4 website: htto: / /www.r)ca.state.mn.us /ms4.
VII. Alum or Ferric Chloride Phosphorus Treatment Systems (Part II.D.7.)
A. Do you own and /or operate any Alum or Ferric Chloride Phosphorus Treatment Systems which ❑ Yes ® No
are regulated by this Permit (Part III.F.)?
1. If no, this section requires no further information.
2. If yes, you own and /or operate an Alum or Ferric Chloride Phosphorus Treatment System
within your small MS4, then you must submit the Alum or Ferric Chloride Phosphorus
Treatment Systems Form supplement to this document, with the following naming
convention: MS4NameHere TreatmentSystem.
This form is found on the MPCA MS4 website: htto: / /www.r)ca.state.mn.us /ms4.
VIII. Add any Additional Comments to Describe Your Program
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wq- strm4 -49a • 5131113 Page 14 of 14
HUTCHINSON CITY COUNCIL ci =qf 0"'N
Request for Board Action 79
Agenda Item: Masonic West River Park Bathroom Facility Replacement
Department: Facilities Committee
LICENSE SECTION
Meeting Date: 11/26/2013
Application Complete N/A
Contact: John Paulson /Dan Jochum
Agenda Item Type:
Presenter: Jeremy Carter
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
The existing bathroom is several decades old and is block construction. The block is cracking and deteriorating rather
rapidly in several areas of the building. The facilities committee recommended this structure be replaced with a
pre -cast restroom /shower facility that would be a long term solution for this facility. The City has used pre -cast
restrooms in the past and has been very pleased with the quality of the product and the durability of the product.
The shower space in this facility will provide more showers for the campground, which will be beneficial for any future
campground expansion and will also serve the existing customers better. This facility will also serve as the
campground storm shelter which is something that is very important from a safety standpoint.
Two quotes were received for this project. CXT Restrooms had a price of $72,000 and Easi -Set Buildings had a price
of $73,611.44. The facilities committee is recommending the City Council go with the low quote of $72.000 from CXT
Restrooms. The City has purchased restrooms from CXT in the past and had a very good experience.
BOARD ACTION REQUESTED:
Approval of quote from CXT Restrooms.
Fiscal Impact: $ 72,000.00 Funding Source: Capital Projects Fund - Facilities
FTE Impact: 0.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 72,000.00
Total City Cost: $ 72,000.00 Funding Source: Capital Projects Fund
Remaining Cost: $ 0.00 Funding Source: Capital Projects Fund
8as� Pri
Rainier $
a,' QI. a:0.• i..
Final Connection to Utilities $
Optional Wall Texture ehoo.one ❑ Split Face Black D Struck Trowel ❑ Exposed Aggregate S
Optional Roof Texture n .... - []Delta Rib D Exposed Aggregate $
Two -Tone Color Scheme S
Stainless Steel Plumbing Fixtures S
Electric Hand Dryers $
Electronic Flush Valves - Building without Urinals $
Electronic Lavatory Faucets S
Skylight in Restroom (each) Qty; 2 $
Marine Grade Skylight in Restroom (each) Qty: 2 5
Fiberglass Entry and Chase Doors and Frames $
Tile Floor in Restroom $
VandlShield XT S
Magnetic Door Lock System (does not include chase door) $
Exterior Frostproof Hose Bib with Box S
Coin Operated Shower Control $
Bill Changer $
Paper Towel Dispenser $
Toilet Seat Cover Dispenser $
Sanitary Napkin Disposal S
CXT Wastebasket $
Paint Touch -up Kit - Single Color $
Paint Touch -up Kit -Two Tone Color $
Total Cost of Selected Accessories from Accessories Price List:
Estimated One -Way Transportation Costs to Site (quote):
Rainier with chase restroom /shower building.
Standard features include simulated barnwood
texture walls, simulated cedar shake textured
roof, vitreous china fixtures, interior and exterior
lights, hot water, modular shower units, off
loaded and set up at site.
V_:
61,500.00 61,500.00
2,475.00
❑
0.00
2,000.00
0.00
900.00
0.00
300.00
❑
0.00
1,600.00
❑
0.00
2100.00
❑
0.00
950.00
❑
0.00
950.00
❑
0.00
425.00
D
0.00
1,400.00
D
0.00
3,450.00
❑
0.00
3,200.00
❑
0.00
4,075.00
❑
0.00
3,115.00
❑
0.00
385.00
❑
0.00
3.500.00
D
0.00
3,700.00
❑
0.00
85.00
❑
0.00
75.00
❑
000
48.00
❑
0.00
38.00
❑
0.00
40.00
❑
0.00
50.00
❑
0.00
S
0.00
S
10,500.00
Custom Options: Add $2000 for Minnesota state engineered sealed drawing (if required) $
Total Cost per Unit Placed at Job Site: I $
(exdudes all taxes)
This price quote is good for 60 days from date below, and is accurate
and complete.
Digitally signed by Rich
Rich Edwards
ON: cn =Rich Edwards,
o=cxT m, CXT Sales Representative
M. Edwards Date: 20 0
3.06 04 06 57 28
o5'00' Date
I accept this quote. Please process this order.
72,000 00
Company Name
Customer
Date
HUTCHINSON CITY COUNCIL 09-f
104a�
Request for Board Action 7AL
Agenda Item: Sell / Auction - Scott SCBA 2216 psi 30 min air bottles
Department: Fire
LICENSE SECTION
Meeting Date: 11/26/2013
Application Complete N/A
Contact: Mike Schumann
Agenda Item Type:
Presenter: Mike Schumann, if needed
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: No
BACKGROUND /EXPLANATION OFAGENDA ITEM:
Fire Department
Qty. 25- Scott 2216 psi 30min SCBA bottles
During the course of the last two years we have completely transitioned from low pressure -2216 psi 30 min. SCBA
bottles to High Pressure -4500 psi 45 min. SCBA bottles. Now that we have completed the transition we no longer
have any use for these low pressure SCBA bottles.
We are requesting these 25- SCBA bottles to be sold / auctioned. Value is estimated at $50- $100 /bottle.
BOARD ACTION REQUESTED:
Approve the sale of City Equipment.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
November 20, 2013
Dear City Council Members,
I would like to appoint Donna Luhring, Hutchinson School District Director of Business and
Finance, to the Hutchinson Utilities Commission to fill the vacancy being created with the
completion of Craig Lenz's second full term.
Donna has been in Hutch for 7 -1/2 years and is responsible for overseeing the school district's
$30 million budget. Among other things, she is also involved in purchasing insurance and risk
management. Donna is also on the district's team that works with the various collective
bargaining units.
Donna has previously served on the governing board of the MN Association of School Business
Officials for six years as director, vice - president, president and past president and she is
currently the vice -chair of the risk management committee for the national Association of
School Business Officials. Locally, Donna has been the secretary and past president of the
Kiwanis.
I have talked to HUC chair Dwight Bordson and he is supportive of Donna's appointment. I
would appreciate your approval.
Sincerely, Mayor Steve Cook
Check Number
CITY OF HUTCHINSON
Check Register - Council Check Register - 1
11/21/2013
Check Issue Dates: 11/13/2013 - 11/26/2013
Check Issue Dat Amount Vendor
Account Description
178397
11/14/2013
1,464.05 BUSINESSWARE SOLUTIONS
Due from HRA
178398
11/14/2013
9.00 HUTCH SPORT SHOP
Operating Supplies
178399
11/14/2013
23,921.51 MARK BETKER CONSTRUCTION LLC
Buildings & Structures
178400
11/14/2013
14,676.00 MARK BETKER CONSTRUCTION LLC
HRA Loan
178401
11/14/2013
488.72 VIKING COCA COLA
Concession Supplies
178402
11/26/2013
1,107.65 A & K REPAIR
Contractual R &M
178403
11/26/2013
420.00 AARP
Other Professional Services
178404
11/26/2013
1,700.00 ABDO, EICK & MEYERS
Auditing Services
178405
11/26/2013
247.56 ACE HARDWARE
Equipment Parts
178406
11/26/2013
309.94 ALPHA WIRELESS
Phone Services
178407
11/26/2013
179.12 AMERICAN BOTTLING CO
Cost of Sales - Miscellaneous
178408
11/26/2013
12.09 AMERICAN WELDING & GAS
Automotive R &M
178409
11/26/2013
73.10 AMERIPRIDE SERVICES
Contractual R &M
178410
11/26/2013
767.00 ANIMAL MEDICAL CENTER ON CROW RIVER
Other Professional Services
178411
11/26/2013
117.56 ARCTIC GLACIER PREMIUM ICE INC.
Cost of Sales - Miscellaneous
178412
11/26/2013
708.32 ARNESON DISTRIBUTING CO
Cost of Sales - Beer
178413
11/26/2013
138.90 ARROW TERMINAL LLC
Shop Supplies
178414
11/26/2013
247.84 ARROWHEAD SCIENTIFIC INC
Operating Supplies
178415
11/26/2013
1,031.19 ARTISAN BEER COMPANY
Cost of Sales - Beer
178416
11/26/2013
7,812.04 AUTOMATIC SYSTEMS CO
Equipment Parts
178417
11/26/2013
75.00 BAHE, MICHAEL
Dues & Subscriptions
178418
11/26/2013
305.00 BERNICK'S
Cost of Sales - Miscellaneous
178419
11/26/2013
5,307.98 BERRY, DAWN
HRA Loan
178420
11/26/2013
11,100.00 BIOBAG AMERICAS INC
Compost Bags
178421
11/26/2013
3,602.50 BOLTON & MENK INC.
Other Professional Services
178422
11/26/2013
3,534.50 BRAUN INTERTEC CORP
Other Professional Services
178423
11/26/2013
8,034.33 C & L DISTRIBUTING
Cost of Sales - Beer
178424
11/26/2013
648.30 CALIFORNIA CONTRACTORS SUPPLIES
Operating Supplies
178425
11/26/2013
277.90 CAMPION, KYLE
Travel /Conference Expense
178426
11/26/2013
252.00
CANNON RIVER WINERY
Cost of Sales - Wine
178427
11/26/2013
279.96
CARLOS CREEK WINERY
Cost of Sales - Wine
178428
11/26/2013
172.72
CASH WISE
Operating Supplies
178429
11/26/2013
178.23
CENTRAL MCGOWAN
Operating Supplies
178430
11/26/2013
146.65
CITY LIMITS CLEANING SYSTEMS
Repair & Maintenance Supplies
178431
11/26/2013
562.49
CRABTREE COMPANIES INC.
Software & Licensing
178432
11/26/2013
812.07
CROW RIVER AUTO & TRUCK REPAIR
Automotive R &M
178433
11/26/2013
92.00
CROW RIVER PRESS INC
Printing & Publishing
178435
11/26/2013
68.00
DAAK REFRIGERATION
Contractual R &M
178436
11/26/2013
3,213.35
DAY DISTRIBUTING
Cost of Sales - Beer
178437
11/26/2013
10,126.01
DIRECT PLASTICS GROUP
Inventory- Process Material
178438
11/26/2013
136.58
DOMINO'S PIZZA
Meetings In House
178439
11/26/2013
5,320.25
DPC INDUSTRIES INC
Chemicals & Chemical Products
178440
11/26/2013
156.57
DROP -N -GO SHIPPING INC
Postage
178441
11/26/2013
34.99
DUNDEE
Flowers Employee Family Funeral
178442
11/26/2013
7,745.89
E2 ELECTRICAL SERVICES INC
Contractual R &M
178443
11/26/2013
196.12
ECOLAB PEST ELIMINATION
Contractual R &M
178444
11/26/2013
148.54
EMED COMPANY
Safety Supplies
178445
11/26/2013
128.74
EPIC PRODUCTS INC
Cost of Sales - Miscellaneous
178446
11/26/2013
305.20
EXNER, KENT
Travel /Conference Expense
178447
11/26/2013
1,200.00
FACILITY DUDE
Software & Licensing
178448
11/26/2013
8.56
FASTENAL COMPANY
Shop Supplies
178449
11/26/2013
1,650.00
FENSKE'S STUMP REMOVAL
Contractual R &M
178450
11/26/2013
456.87
FIRE SAFETY USA INC
Operating Supplies
178451
11/26/2013
41.50
FIRST ADVANTAGE LNS OCC HEALTH SOLUTIONS
Drug Testing
178452
11/26/2013
288.59
G & K SERVICES
Operating Supplies
178453
11/26/2013
3,784.50
GARICK CORPORATION
Inventory Item
178454
11/26/2013
3,200.00
GAVIN OLSON & WINTERS, LTD
Other Professional Services
178455
11/26/2013
38.64
GIFFERSON, TOM
Building Repair Supplies
178456
11/26/2013
251.28
GLACIAL RIDGE WINERY
Cost of Sales - Wine
178457
11/26/2013
236.40
GRAINGER
Operating Supplies
178458
11/26/2013
2,883.00
GRINDER WEAR PARTS INC.
Equipment Parts
178459
11/26/2013
158.44
HANNEMAN, MARK
Travel /Conference Expense
178460
11/26/2013
96.00
HANSEN GRAVEL
Repair & Maintenance Supplies
178461
11/26/2013
2,590.00
HANSON & VASEK CONSTRUCTION
Contractual R &M
178462
11/26/2013
1,801.59
HAWK PERFORMANCE SPECIALITIES
Operating Supplies
178463
11/26/2013
1,311.60
HD SUPPLY WATERWORKS LTD
Meters & Meter Parts
178464
11/26/2013
78.00
HENNEPIN COUNTY COURT ADMIN
Bail
178465
11/26/2013
483.30
HILLYARD / HUTCHINSON
Operating Supplies
178466
11/26/2013
5.00
HOFFMAN, LINDSEY
Refund
178467
11/26/2013
2,487.05
HOLT MOTORS INC
Automotive R &M
178468
11/26/2013
3,000.00
HRA
Admin /Loan Fees
178469
11/26/2013
8,003.77
HUTCHINSON CONVENTION & VISITORS BUREAU
Lodging Tax Reimb
178470
11/26/2013
11,059.06
HUTCHINSON CO -OP
Fuel
178471
11/26/2013
4,218.00
HUTCHINSON HEALTH
Other Professional Services
178472
11/26/2013
218.77
HUTCHINSON WHOLESALE
Automotive R &M
178473
11/26/2013
3,638.54
HUTCHINSON, CITY OF
Utilities
178474
11/26/2013
4,000.00
HUTCHINSON, CITY OF
ATM Replenish
178475
11/26/2013
9.17
INDEPENDENT EMERGENCY SERVICES
Phone Services
178476
11/26/2013
1,077.52
INFLUENCE INTERNATIONAL
Travel /Conference Expense
178477
11/26/2013
1,474.87
INTECTURAL
Contractual R &M
178478
11/26/2013
745.23
INTEGRATED POWER SERVICES LLC
Equipment Parts
178479
11/26/2013
36.00
INTERNATIONAL CODE COUNCIL INC
Dues & Subscriptions
178480
11/26/2013
982.82
INTERSTATE POWER COMPANIES INC
Equipment Parts
178481
11/26/2013
559.70
INTERSTATE BATTERY SYSTEM MINNEAPOLIS
Shop Supplies
178482
11/26/2013
803.45
A TAYLOR DIST OF MN
Freight
178483
11/26/2013
21,013.81
JOHNSON BROTHERS LIQUOR CO.
Cost of Sales - Beer
178484
11/26/2013
20.74
KELLER, NATE
Travel /Conference Expense
178485
11/26/2013
296.50
KILIAN, ERIC
Uniforms & Personal Equip
178486
11/26/2013
2,212.50
KOHLS SWEEPING SERVICE
Contractual R &M
178487
11/26/2013
750.00
KRISTICO INC
Freight
178488
11/26/2013
211.18
L & P SUPPLY CO
Repair & Maintenance Supplies
178489
11/26/2013
5,877.00
LANDSCAPE CONCEPTS INC
Improv other than Buildings
178490
11/26/2013
140.29
LANO EQUIPMENT OF NORWOOD
Automotive R &M
178491
11/26/2013
7.99
LARSON, JASON
Refund
178492
11/26/2013
115.00
LEVINE, ERIC
Travel /Conference Expense
178493
11/26/2013
200.00
LINKE, CINDY
Rentals- Building
178494
11/26/2013
74.33
LOCATORS & SUPPLIES
Shop Supplies
178495
11/26/2013
24,202.85 LOCHER BROTHERS INC
Cost of Sales - Beer
178496
11/26/2013
475.00 LOE'S OIL COMPANY
Refuse - Recycling
178497
11/26/2013
19,564.08 LOGIS
Other Professional Services
178498
11/26/2013
1,098.26 LYNDE & MCLEOD INC
Cost of Sales - Bulk Product
178499
11/26/2013
3,049.13 MADDEN GALANTER HANSEN LLP
Other Professional Services
178500
11/26/2013
766.85 MANZANITA MICRO LLC
Operating Supplies
178501
11/26/2013
275.15 MAYTAG LAUNDRY & CAR WASH
Other Professional Services
178502
11/26/2013
378.00 MCLEOD COUNTY FIRE CHIEFS ASSN
Phone Services
178503
11/26/2013
470.17 MCLEOD COUNTY SHERIFF'S OFFICE
Operating Supplies
178504
11/26/2013
91,948.54 MEDICA
Medical Insurance
178505
11/26/2013
6,948.46 MEEKER WASHED SAND & GRAVEL
Street Maintenance Materials
178506
11/26/2013
262.93 MENARDS HUTCHINSON
Repair & Maintenance Supplies
178507
11/26/2013
98.84 MICHIGAN DEPARTMENT OF AGRICULTURE
Licenses & Permits
178508
11/26/2013
85.83 MINI BIFF
Equipment Rental
178509
11/26/2013
88.20 MINNEAPOLIS, CITY OF
Other Professional Services
178510
11/26/2013
100.00 MINNESOTA DEPT OF AGRICULTURE
Licenses & Permits
178511
11/26/2013
600.00 MINNESOTA DEPT OF AGRICULTURE
Licenses & Permits
178512
11/26/2013
500.00 MINNESOTA DEPT OF AGRICULTURE
Licenses & Permits
178513
11/26/2013
598.00 MINNESOTA DEPT OF HEALTH
Concession Supplies
178514
11/26/2013
465.00 MINNESOTA SAFETY COUNCIL
Dues & Subscriptions
178515
11/26/2013
2,986.40 MINNESOTA VALLEY TESTING LAB
Other Professional Services
178516
11/26/2013
469.80 MORAN USA LLC
Freight
178517
11/26/2013
78.84 MORGAN CREEK VINEYARDS
Cost of Sales - Wine
178518
11/26/2013
140.37 M -R SIGN
Operating Supplies
178519
11/26/2013
50.00 MWOA
Travel /Conference Expense
178520
11/26/2013
15.00 NEBRASKA DEPT OF AGRICULTURE
Licenses & Permits
178521
11/26/2013
125.00 NEUBERGER, RUSTIN
Refund License Fee
178522
11/26/2013
79,242.84 NIAFLEX CORPORATION
Inventory- Process Material
178523
11/26/2013
84.43 NORTHERN BUSINESS PRODUCTS
Office Supplies
178524
11/26/2013
8,625.00 NORTHERN INSULATION PRODUCTS
Buildings & Structures
178525
11/26/2013
23.94 NORTHERN SAFETY & INDUSTRIAL
Uniforms & Personal Equip
178526
11/26/2013
38.03 NORTHERN STATES SUPPLY INC
Shop Supplies
178527
11/26/2013
37.00 OFFICE OF MN IT SERVICES
Communication Maintenance
178528
11/26/2013
285.19 O'REILLY AUTO PARTS
Automotive R &M
178529
11/26/2013
1,143.75 PAUSTIS & SONS WINE CO
Cost of Sales - Wine
178530
11/26/2013
24,644.01 PHILLIPS WINE & SPIRITS
Cost of Sales - Wine
178531
11/26/2013
79.00 PIONEER MANUFACTURING CO
Sign Repair Materials
178532
11/26/2013
282.67 QUADE ELECTRIC
Operating Supplies
178533
11/26/2013
139.40 QUILL CORP
Office Supplies
178534
11/26/2013
171.79 RADIOSHACK CORPORATION
Phone Services
178535
11/26/2013
8,549.38 REINER ENTERPRISES INC
Contractual R &M
178536
11/26/2013
17,230.00 SCHIMMEL CONSTRUCTION LLC
HRA Loan
178537
11/26/2013
1,810.67 SCHMELING OIL CO
Motor Fuels & Lubricants
178538
11/26/2013
9,507.50 SCHOOL DIST # 423
Community ED Reimbursement
178539
11/26/2013
15.77 SCHUMANN, MIKE
Travel /Conference Expense
178540
11/26/2013
285.00 SCOTT COUNTY COURT ADMIN
Bail
178541
11/26/2013
45.16 SEBORA, MARC
Travel /Conference Expense
178542
11/26/2013
150.00 SHAW, KAREN
Other Professional Services
178543
11/26/2013
89.40 SHRED -IT USA INC- MINNEAPOLIS
Refuse- Recycling
178544
11/26/2013
673.24 SIMPLEXGRINNELL LP
Contractual R &M
178545
11/26/2013
8,272.54 SKYVIEW DAIRY INC
Compost Material
178546
11/26/2013
5,193.02 SOUTHERN WINE & SPIRITS OF MN
Cost of Sales - Wine
178547
11/26/2013
89.00 SPS COMMERCE
Dues & Subscriptions
178548
11/26/2013
13,623.41 SRF CONSULTING GROUP
Other Professional Services
178549
11/26/2013
121.68 STANDARD PRINTING
Office Supplies
178550
11/26/2013
423.64 STAPLES ADVANTAGE
Cleaning Supplies
178551
11/26/2013
6,389.78 STREICH TRUCKING
Freight
178552
11/26/2013
50.00 STURGES FLOOR COVERING
Repair & Maintenance Supplies
178553
11/26/2013
20.00 TAGUE, HEIDI
Refund
178554
11/26/2013
77.97 TENNANT SALES & SERVICE CO
Operating Supplies
178555
11/26/2013
125.00 THOMPSON, MITCHELL
Safety Supplies
178556
11/26/2013
1,368.94 THOMSON REUTERS -WEST
Other Professional Services
178557
11/26/2013
825.60 TKO WINES
Cost of Sales - Wine
178558
11/26/2013
49,335.29 TREBELHORN & ASSOC
Motor Fuels & Lubricants
178559
11/26/2013
163.02 TRI COUNTY WATER
Operating Supplies
178560
11/26/2013
281.25 TRI -POINT PRODUCTS INC
Operating Supplies
178561
11/26/2013
55.76 TWIN CITY HARDWARE
Repair & Maintenance Supplies
178562
11/26/2013
331.31 TWO WAY COMMUNICATIONS INC
Phone Services
178563
11/26/2013
4,328.44
U.S. WATER SERVICES
Chemicals & Chemical Products
178564
11/26/2013
370.65
UNITED LABORATORIES
Repair & Maintenance Supplies
178565
11/26/2013
174.09
USA BLUE BOOK
Shop Supplies
178566
11/26/2013
15,163.95
VIKING BEER
Cost of Sales - Beer
178567
11/26/2013
314.00
VIKING COCA COLA
Cost of Sales - Miscellaneous
178568
11/26/2013
487.38
WASTE MANAGEMENT OF WI -MN
Refuse - Disposal
178569
11/26/2013
51,472.58
WASTE MANAGEMENT OF WI -MN
Refuse - Services
178570
11/26/2013
60.00
WELCOME NEIGHBOR
Advertising
178571
11/26/2013
2,955.53
WELLS FARGO
Travel /Conference Expense
178572
11/26/2013
491.63
WILLERS, KARL
Travel /Conference Expense
178573
11/26/2013
431.41
WINE MERCHANTS INC
Cost of Sales - Wine
178574
11/26/2013
15,260.00
WINSTON COMPANY
Inventory- Process Material
178575
11/26/2013
17,919.75
WIRTZ BEVERAGE MINNESOTA
Cost of Sales - Beer
178576
11/26/2013
541.25
WM MUELLER & SONS
Street Maintenance Materials
178577
11/26/2013
7,759.29
WORK CONNECTION, THE
Other Professional Services
178578
11/26/2013
285.03
ZEP MANUFACTURING CO
Shop Supplies
178579
11/21/2013
0.00
VOID
Void
178580
11/21/2013
752.10
BRENDA STURGES
Sewer Refund
Grand Totals:
726,698.18
ELECTRONIC FUNDS TRANSFERS
11/26/2013
TAX FUND PAYABLE TO
FUEL HATS MN DEPT OF REV
FUEL LICENSE HATS MN DEPT OF REV
SALES TAX LIQUOR MN DEPT OF REV
SALES TAX PRCE CIVIC ARENA MN DEPT OF REV
SALES & USE TAX WATER SEWER CREEKSIDE MN DEPT OF REV
AMOUNT
$1,454.93
$25.00
$41,407.00
$1,109.00
$13,914.00
$57,909.93
CITY OF HUTCHINSON Check Register - Council Check Register Page: 1
Report Dates: 10/27/2013 - 11/9/2013 Nov 13, 2013 02:44PM
Report Criteria:
Transmittal checks included
Pay Period
Journal
Check
Check
Date
Code
Issue Date
Number
Payee
Amount
11/09/2013
CDPT
11/15/2013
178393
AFLAC
90.85-
11/09/2013
CDPT
11/15/2013
178394
HART
570.85-
11/09/2013
CDPT
11/15/2013
178395
Life Insurance Co. of America
756.48-
11/09/2013
CDPT
11/15/2013
178396
MNPEA
468.00-
11/09/2013
CDPT
11/15/2013
1115130
EFTPS
11,770.05-
11/09/2013
CDPT
11/15/2013
1115130
EFTPS
11,770.05-
11/09/2013
CDPT
11/15/2013
1115130
EFTPS
3,501.78-
11/09/2013
CDPT
11/15/2013
1115130
EFTPS
3,501.78-
11/09/2013
CDPT
11/15/2013
1115130
EFTPS
24,800.96-
11/09/2013
CDPT
11/15/2013
1115130
ICMA
1,310.00-
11/09/2013
CDPT
11/15/2013
1115130
ING
1,340.00-
11/09/2013
CDPT
11/15/2013
1115130
Minnesota Dept. of Revenue
10,657.64-
11/09/2013
CDPT
11/15/2013
1115130
MN Child Support System
417.96-
11/09/2013
CDPT
11/15/2013
1115130
MNDCP
525.00-
11/09/2013
CDPT
11/15/2013
1115130
PERA
11,879.62-
11/09/2013
CDPT
11/15/2013
1115130
PERA
11,879.62-
11/09/2013
CDPT
11/15/2013
1115130
PERA
179.20-
11/09/2013
CDPT
11/15/2013
1115130
PERA
5,071.99-
11/09/2013
CDPT
11/15/2013
1115130
PERA
268.80-
11/09/2013
CDPT
11/15/2013
1115130
PERA
7,608.05-
11/09/2013
CDPT
11/15/2013
1115130
PERA
36.16-
11/09/2013
CDPT
11/15/2013
1115130
PERA
36.16-
11/09/2013
CDPT
11/15/2013
1115130
PERA
20.02-
11/09/2013
CDPT
11/15/2013
1115130
PERA
1,880.66-
11/09/2013
CDPT
11/15/2013
1115130
TASC -Flex
330.76-
11/09/2013
CDPT
11/15/2013
1115130
TASC -Flex
1,633.56-
11/09/2013
CDPT
11/15/2013
1115130
TASC -HSA
4,585.77-
11/09/2013
CDPT
11/15/2013
1115130
TASC -HSA
3,607.44-
11/09/2013
CDPT
11/15/2013
1115130
TASC -HSA
1,205.54-
11/09/2013
CDPT
11/15/2013
1115130
TASC -HSA
646.08-
11/09/2013
CDPT
11/15/2013
1115130
TASC -HSA
1,225.38 -
Grand
Totals:
31
123,576.21-
CITY OF HUTCHINSON
Check Register - Council Check Register - 1 11/21/2013
Check Issue Dates: 11/13/2013 - 11/26/2013
Check Number Check Issue Date Amount Vendor Account Description
178434 11/26/2013 500.00 CROW RIVER SIGNS Uniforms & Personal Equip
Grand Totals: 500.00
HUTCHINSON CITY COUNCIL 09f
104a�
Request for Board Action 7AL
Agenda Item: 3.2% Malt Liquor License - The Paint Factory
Department: Administration
LICENSE SECTION
Meeting Date: 11/26/2013
Application Complete Yes
Contact: Jeremy Carter
Agenda Item Type:
Presenter: Jeremy Carter
Reviewed by Staff ✓❑
Public Hearing
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
Tara Tepley, whom is opening a business establishment /art studio called The Paint Factory, has submitted an
application for on -sale 3.2% malt liquor. Although the address of the establishment indicated on the application is
listed as 114 Main Street South (Cornerstone Commons), Ms. Tepley has contacted our office and indicated that
circumstances have occurred and the establishment will now be located at 137 Main Street South (old Hutch Sports
Shop). Hutchinson City Code allows for 3.2% malt liquor licenses to be issued to drug stores, restaurants, hotels,
bowling centers, clubs and establishments used exclusively for the sale of 3.2% malt liquor with the incidental sale of
tobacco and soft drinks. The Paint Factory qualifies as an establishment used exclusively for the sale of 3.2% malt
liquor with the incidental sale of tobacco and soft drinks, however the establishment is not required to sell tobacco and
soft drinks. The police department has conducted a background investigation on Ms. Tepley and has found nothing
that would preclude her from obtaining a 3.2% malt liquor license.
BOARD ACTION REQUESTED:
Approve issuing 3.2% malt liquor license to Tara Tepley of The Paint Factory to be located at 137 Main Street South
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
City of
111 Hassan Street Southeast
Hutchinson, MN 55350
(320) 587 -5151 /Fax: (320) 234 -4240
On Sale 3.2 Malt Liquor
License Fee: $25.00
City of Hutchinson2$a
APPLICATION FOR 3.2 MALT LIQUOR LICENSE — ON SALE
In provisions of the City of Hutchinson Municipal Code Chapter 112
All applications must be received at least 30 days before City Council Meeting in order to be considered
Business /Applicant Information /I--
nil ; n t _ I7.E (jig r t "t` R ID
' Business Name , Phone Number
:�o u.� t71), a Al hi 55-55Ci
State zip
Ci
Bus(in}ess Address ty
Alf c hAd'I t"_
Type of Business
.� f..t�`_
A plica�nt Name
Applicant Address
72- 0 - 9'39 -/312-
Phone Number
,>.n y-r r cc go/2-3
City State zip
Cor orate Information
Corporate Name
Corporate Address
State
Phone Number
City
Zip
t
Officer(s)/Owner(s) of the Or�,anizationBusiness (if necessary, list additional names on separate sheet)
Name �`itle t
Name
Title
Name Title
Checklist
The following items need to be completed and/or attached in order for the application to be processed:
Certificate of insurance covering the license period: Byes ❑ no
Application fee paid in full (check or money order): q yes ❑ no
Application completed in full and signed by applicant: 4 yes ❑ no
The above listed business hereby applies for a license for the term of one year to sell AT RETAIL ONLY, 3.2 MALT
LIQUOR, as the same are defined by law, for consumption "ON" those certain premises in the City of Hutchinson described
above at which place said applicant operates the business listed above and to that end represents and state as follows:
That said applicant is a citizen of the United States; of good moral character and repute; and has attained the age of 21
years; that he /she is proprietor of this establishment for which the license will be issued if this application is granted.
City of Hutchinson
Applicationfor 3.2 Mall
Liquor License - On -Sale
Page 2 of 2
That no manufacturer of such 3.2 malt liquors has any ownership, in whole or in part, in said business of said applicant
or any interest therein.
That said applicant makes this application pursuant and subject to all the laws of the State of Minnesota and the
ordinances and regulations of said City of Hutchinson applicable thereto, which are hereby made a part hereof, and
hereby agrees to observe and obey the same.
Each Applicant further states that he /she is not now the holder of, nor has he/she made application for, nor does he intend to
make application for a Federal Retail Dealer's Special tax stamp for the sale of 3.2 malt liquor.
1 declare that the information 1 have provided on this application is truthful, and 1 authorize the City of Hutchinson to
investigate the information su itted.
cam}}
t/ Sikl ture cjf uthorized applicant Date
Police Chief Recommendation
❑ approved ❑ denied Notes:
Police Chie Signature Date
DATE (MMIDDIYYYY)
ACORD CERTIFICATE OF LIABILITY INSURANCE
�,- 10!23!2013
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOTAFFIRMATTVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER NAME: COME:
Join Herman Insurance Agency Inc
606 25th Ave S, Ste 111
St. Cloud MN 56301
INSURED
Tara Tepley
DBAThe Paint Factory
114 Main St So
PHONE
AIC No. Exit
IADD IL
ADDRESS:
INSURERS) AFFORDNG COVERAGE
INSURERA : Founders Insurance Company
INSURERS:
INSURER C :
INSURER G
INSURER E
Hutchinson MN 55350 I INSURER F
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
ILTR TYPE OF INSURANCE MSR VYVR POLICYNUMBER (MM iCIDO YI.(MMIODYIYYYY)I LIMITS
GENERAL LIABILITY 11 EACH OCCURRENCE S
—' COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED
PREMISES IEa occurrence) �
CLAIMS -MADE E] OCCUR I! MEDEXP(Anv one pereon) _ $
PERSONAL &ADV IN URY $
GENERAL AGGREGATE $
1 FAX
(Arc, No)
NAIL #
14249
GENLAGGREGATE UMITAPPLIES PER
PRODUCTS - COMPIOPAGG $
F-1 ' 1 LOC
$
POLICY FrT
AUTOMOBILE LIABILITY
-
COMBINED SINGLE LIMIT
IEa acciderRl $
BODILY INJURY (Perper5on) $
ANYAUTO
_
ALL OWNED
SCHEDULED
BODILY INJURY (Per edcldent) $
_ AUTOS
AUTOS
NON -OWNED
PROPERTY DAMAGE $
HIREDAUTOS
n
AUTOS
IPeraccident)
$
UMBRELLA LIAR
OCCUR
EACH OCCURRENCE $
r EXCESS LIAR
CLAIMS4ADE
AGGREGATE $
DED RETENTION $
$
WOIPKERS QM ENSATION
AP IIMIT I lOTH-
Tr1RV 11MITC FR
ANDEMPLOYERTLIABILITY YIN
I
l
ANY PROPRIETORIPARTNER/EXECUTIVE
NIA
E EACH ACCIDENT $
OFFICERNEMBER EXCLUDED ❑
(ManQatory In NH)
E L. DISEASE - EA EMPLOYEE $
If es, describe under
DESCRiPTIONOFOPERATIONSbelow
E.LDISEASE - POLICYLIMIT $
LIQUOR LIABILITY
BIILOS- $300,000!$300,000 PD- $10,000
A ELMN100275
10121f2013 10/21f2014 PI-450,0004100,000 AGG4300,000
DESCRIPTION OF OPERATIONS LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, irmore space is required)
Location: 114 Main Street S., Hutchinson, MN 55350
CERTIFICATE HOLDER CANCELLATION
SHOULO ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City of Hutchinson THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
City Hall ACCORDANCE WITH THE POLICY PROVISIONS.
AI:7HORIZED REPRESENTATIVE
Hutchinson MN 55350 VY4�
I
(c) 1988.2010ACORD CORPORATION. All rights reserved.
ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD
HUTCHINSON CITY COUNCIL 09-f
104a�
Request for Board Action WZ
7AL =-
Agenda Item: Public Hearing for Jefferson St. SE Reconstruction Phase 2 Project (1-1/P14 -01)
Department: PW /Eng
LICENSE SECTION
Meeting Date: 11/26/2013
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Public Hearing
Time Requested (Minutes): 20
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
City staff administered a neighborhood meeting on Tuesday, October 29th, with property owners adjacent to the
proposed project referenced above. Please see the attached Neighborhood Meeting Notice (mailed to all property
owners) and Neighborhood Meeting Information Sheet (provided to meeting attendees) documents. At this point, City
staff is not aware of any major property owner concerns relative to this proposed project.
Following a brief project overview by City staff and potential public comments, staff will request that the City Council
move forward with the final preparation of project plans /specifications and future advertisement for bids. The
anticipated bid opening date is Thursday, March 27th (10:30 AM).
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 2,339,000.00
Total City Cost: $ 2,039,000.00 Funding Source: Bonding, State Aid & Utility Funds
Remaining Cost: $ 300,000.00 Funding Source: Special Assessments
RESOLUTION NO. 14207
RESOLUTION ORDERING IMPROVEMENT
AND PREPARATION OF PLANS AND SPECIFICATIONS
LETTING NO. 1 /PROJECT NO. 14 -01
WHEREAS, a resolution of the City Council adopted the 27th day of December, 2011, fixed a date for
a Council Hearing on the following improvements:
Jefferson Street SE from Oakland Ave SE to Century Ave SE; roadway reconstruction by
construction of curb and gutter, draintile installation, bituminous /concrete surfacing,
stormwater /drainage, water distribution, sanitary sewer, street lighting, trail, sidewalk,
landscaping, restoration and appurtenances.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such improvement is necessary, cost - effective, and feasible as detailed in the feasibility report.
2. Such improvement is hereby ordered as proposed in the resolution adopted the 26th day of
November 2013.
3. Such improvement has no relationship to the comprehensive municipal plan.
4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare
plans and specifications for the making of such improvement.
5. The City Council declares its official intent to reimburse itself for the costs of the improvement from
the proceeds of tax exempt bonds.
Adopted by the Council this 26th day of November 2013.
Mayor: Steven W. Cook
City Administrator: Jeremy J. Carter
RESOLUTION NO. 14208
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
LETTING NO. 1 /PROJECT NO. 14 -01
WHEREAS, the Director of Engineering /Public Works has prepared plans and specifications forthe following
described improvement:
Jefferson Street SE from Oakland Ave SE to Century Ave SE; roadway reconstruction by
construction of curb and gutter, draintile installation, bituminous /concrete surfacing,
stormwater /drainage, water distribution, sanitary sewer, street lighting, trail, sidewalk,
landscaping, restoration and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby
approved.
2. The Director of Engineering /Public Works shall prepare and cause to be inserted in the official newspaper,
the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of
such improvements under such approved plans and specifications. The advertisement shall be published for
three weeks, shall specify the work to be done, shall state that bids will be received by the Director of
Engineering /Public Works until 10:30 am on Thursday, March 27th, 2014, atwhich time theywill be publicly
opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of
Engineering /Public Works, will then be tabulated, and the responsibility of the bidders will be considered bythe
Council at 6:00 pm on Tuesday, May 13th, 2014 in the Council Chambers of the Hutchinson City Center,
Hutchinson, Minnesota.
Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to
address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the
Director of Engineering /Public Works and accompanied by cash deposit, cashier's check, bid bond or certified
check payable to the City of Hutchinson for 5 percent of the amount of such bid.
Adopted by the Hutchinson City Council this 26th day of November 2013.
Mayor: Steven W Cook
City Administrator: Jeremy J. Carter
C
Proiect Neighborhood Meeting, Notice
Letting No. 1 /Project No. 14 -01
Jefferson Street SE Reconstruction Phase 2
Tuesday, October 29th ♦ 5: 30 PM to 7: 00 PM (5:45 PMpresentation)
Hutchinson City Center (111 Hassan St. SE) ♦ City Council Chambers
INTRODUCTION
The City of Hutchinson would appreciate the opportunity to review the upcoming Jefferson Street SE
Reconstruction Phase 2 project with you. At this time, project construction is anticipated to start in the
spring /summer of 2014. The intent of this meeting is to provide a general project review and discuss the
preliminary roadway corridor layout. There also will be some initial information provided regarding
potential property assessments associated with this project.
PROPOSED PROJECT IMPROVEMENTS
The project area consists of the Jefferson Street SE corridor from Oakland Avenue to Century Avenue.
This street has been identified as needing repair by the City's Pavement Management Program. Per City
staff's review, this roadway is being selected for improvement during the 2014 construction season based on
the current pavement condition index rating and the timing of the most cost - effective improvement method.
At this point, this proposed project is only being considered and is subject to not being addressed this coming
construction season depending on City Council approvals and/or City funding limitations.
The proposed project will consist of a full reconstruction of the existing roadway surface /section, full utility
(water & sanitary sewer) replacements /upgrades, drainage /storm sewer improvements, draintile installation,
signing /striping, street lighting, sidewalks and restoration. Fortunately, a portion of the proposed work
required to accomplish this extensive project will be funded by the City's Municipal State Aid allotment,
however, the remainder of the work will need to be funded by City bonds and property special assessments.
At this point, the proposed project area has been established, but the details of the anticipated improvements
are subject to change depending on public, City Council and staff input.
HEARINGS/PROCESS
This Neighborhood Meeting is the first step in the process. This meeting will be an informal discussion
regarding the project that allows City staff to communicate preliminary information regarding what the
project is proposed to include and to provide a preliminary estimate of specific property assessments to
property owners. This informal discussion will allow individual questions /comments to be heard and for a
general review of the project to occur prior to the first official hearing required by the formal project
assessment process.
The first official hearing, the Public Hearing, is scheduled to occur at the November 26th City Council
meeting (6:00 PM). This meeting will be televised and is the formal presentation of the proposed project to
the City Council. Public input time is included and welcomed at this meeting. Approval at this hearing does
not mean that the project will be constructed as presented. This will be the point at which a formal decision
will be made by the City Council as to whether or not City staff should continue the special assessment
process and move on to the next step of completing the project plans /specifications with the understanding
that actual bids for completing the work will be requested.
The second official hearing, the Assessment Hearing, would be during another City Council meeting after
receiving the bids (most likely in February or March). City staff would prepare final assessment amounts for
each property, and mail them out in advance of the meeting. At this hearing, property owners will then be
given the opportunity to comment on the merits of both the project and the proposed amount of the
assessments. Questions, thoughts and concerns regarding the project or associated assessments would be
heard by the City Council, and official action on whether or not to award the project work for construction
would be taken. To formally contest an assessment, a written/signed objection letter must be provided to the
City Administrator prior to or at the Assessment Hearing. This action then allows you, the property owner,
to appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice
of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the assessment
(typically the Assessment Hearing date) and filing such notice with the District Court within ten days after
service upon the Mayor or City Administrator.
ASSESSMENTS
As described above, this project is considered to be a full reconstruction project, thus a portion of the total
cost of these improvements will be assessed to the adjacent private properties per the City's Special
Assessment Policy. The estimated public assessments appear to be consistent and fair with respect to past
City improvement projects. Per currently identified funding sources and the recent assessment calculations,
a significant portion of the overall project cost will still be incurred by City Municipal State Aid and bonding
funds.
At this time, City staff estimates that adjacent properties' assessments will include all or a portion of the
following items:
• General Assessment - $68 per lineal foot of roadway frontage (rate per proposed 34' roadway width)
• Water Service Assessment - $1,000 to $1,500
• Sanitary Sewer Service Assessment - $1,000 to $1,500
• Commercial /Industrial Water Service Assessment — $1,500 to $2,000
At the above estimated average rates, a typical 66' -wide residential lot would incur an assessment of $6,988.
SCHEDULE & CONSTRUCTION ITEMS
As previously mentioned, construction is anticipated to start in the spring /surnmer of 2014. The project
should be completed within one construction season (weather dependent) excluding final paving and
potentially some restoration work. At this time, we encourage adjacent property owners to plan for the
relocation of irrigation systems, invisible dog fences, personal landscaping features, etc. from the roadway
right -of -way (typically extends 15' from the street edge). Also, project staff will be contacting specific
property owners to request permission (right -of -entry form) to properly construct a grading match to your
lawns /driveways /landscaping features, address tree replacements and/or install utility service pipes.
GENERAL INFORMATION
Please feel free to contact Kent Exner /City Engineer at 234 -4209 or kexner(aci.hutchinson.mn.us if you have
any questions, comments or concerns that you would like addressed. City staff would be willing to meet at
your property to further discuss the proposed improvements.
Thank you for your time and consideration!
October 29, 2013 ♦ 5:30 — 7:00 PM ♦ City Council Chambers
Proiect Scone
STREET RECONSTRUCTION — Jefferson Street SE (Oakland Ave to Century Ave) - Roadway reconstruction,
curb and gutter, draintile installation, bituminous /concrete surfacing, storm sewer /drainage, water distribution, sanitary
sewer, street lighting, trails /sidewalks, landscaping, restoration and appurtenances
Estimated Proiect Costs & Funding
Estimated Construction Cost $ 1,900,000
Estimated Project Expenses $ 439,000
Estimated Total Project Cost $ 2,339,000
City Bonding
$1,039,000
Improvement Assessments
$ 300,000
Municipal State Aid
$ 500,000
Wastewater Fund
$ 200,000
Water Fund
$ 200,000
Stormwater Fund
$ 100.000
Estimated Funding
$ 2,339,000
Citv Pays For
• Street Rehabilitation — about 50% of pavement, curb replacements, draintile, storm sewer and restoration costs
• Partial Street Reconstruction — about 50% of pavement, curb installation, draintile, storm sewer and restoration costs
• Full Street Reconstruction — about 50% of pavement, curb installation, draintile, storm sewer and restoration cost
• Mill & Overlay — about 50% of pavement, curb replacements, structure adjustments and restoration costs
• Alley Reconstruction — about 50% of pavement, grading, drainage improvements and restoration costs
• Sanitary Sewer & Water Main Improvements — 100%
Property Owner Pays For
• Residential/Commercial Streets — about 50% of Street Rehab, Partial Street Recon, Full Street Recon, Mill & Overlay and
Alley Recon costs
• Water /Sanitary Sewer Services - in areas of new main construction ($1000- 1500/1" water, $1250- 1750/1 1/4 - 2" water,
$1750- $2250/6" water, $1000- 1500/6" sewer)
• Proposed Assessment Rates (per City Policy)
• Street Rehabilitation $47.50/Frontage Foot
• Partial Street Reconstruction $60.00/Frontage Foot
• Full Street Reconstruction $68.00 /Frontage Foot (rate per 34' street width)
• Mill & Overlay $30.00/Frontage Foot
• Alley Reconstruction $40.00/Frontage Foot
• Estimated Total Assessment for Typical City Lot (66' width)
o Street Rehabilitation w /typical sanitary sewer & water services $6,988
• NOTES: 1. Methods and amounts of estimated assessments are subject to change.
2. Assessments allocated to properties over a 10 year term (interest rate estimated to be 4 to 6 %).
HUTCHINSON CITY COUNCIL 09f
104a�
Request for Board Action 7AL
Agenda Item: 5 Year Capital Improvement Plan (CIP Plan)
Department: Finance
LICENSE SECTION
Meeting Date: 11/26/2013
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
Attached are the Department and Funding Source reports reflecting the 5 -year (2014— 2018) Capital Improvement
Plan (CIP). The entire document consisting of several reports and details of each project will be placed on the City
website upon approval by City Council. The 5 -year Capital Improvement Plan serves as a guide that lays out on -going
capital expenditures over the next 5 years and the potential funding sources for those expenditures. The CIP plan is
meant as a guide for Council and Management but does not give authorization for the projects until formally approved
based on purchasing authorization thresholds.
The 5 -year CIP plan is a fluid document that gets updated on an annual basis. Some projects get pushed back to later
years, some projects drop off and some projects move up years depending on priorities. Ultimately, the funding of
potential projects is a major factor in determining which projects within the 5 -year CIP plan get completed. In addition,
the newly formed Facilities Committee and Fleet Committee will be instrumental in continually shaping the priorities of
several major components of the 5 -year CIP.
If there are any questions ahead of time or the council would like to see further details of the 5 -year CIP plan please
let me know.
BOARD ACTION REQUESTED:
Approve and adopt the five -year capital improvement plan.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
c
5 -YEAR CAPITAL IMPROVEMENT PLAN
2014-2018
DRAFT
City of Hutchinson, MN
CITY OF HUTCHINSON - CAPITAL PLAN
Administrative Summary
VISIONS AND GOALS
Each year, as part of the annual budgeting process, the City of Hutchinson prepares a five -year
Capital Improvement Plan (CIP) that includes the following years' capital budget. The CIP
identifies projects that will support existing and projected needs in the following areas:
transportation, parks & recreation and public safety, etc. It is based upon numerous long range
planning documents that are updated regularly as identified by the Facilities Committee, Fleet
Committee, Resource Allocation Committee and City staff. The CIP prioritizes the use of
limited resources that are available for capital items by identifying which projects will be funded,
how they will be paid for and when they will be purchased. It establishes a comprehensive
development program that is used to maximize outside revenue sources and effectively plan for
the growth and maintenance of the City's infrastructure.
POLICIES
Criteria identified for inclusion of capital items in the CIP plan are as follows:
1) Capital Item must have a minimum cost of $10,000
2) Project must define year proposed
3) Funding source should be identified
4) Detail should include annual operating costs or savings for proposed capital item
5) Department priority should be established
6) Must have a life greater than one year
The plan encompasses projects using the following priority levels:
Priority 1: (Urgent) Projects currently underway or those that are considered essential to the
departments of City operations, and should not be delayed beyond the year requested. Failure to fund
these projects will seriously jeopardize City's ability to provide service to the residents and/or expose the
City to a potential liability and negative legal exposure.
Priority 2: (Very Important) Projects that are needed by a department or the City to improve or
maintain their operations, and to delay would cause deterioration or further deterioration of their current
operation and/or level of service to the residents of the City. These should not be delayed beyond the
year requested.
Priority 3: (Important) Projects that are needed by a department or the City to improve or maintain
their operations, and should be done as soon as funds can reasonably be made available.
Priority 4: (Less Important) Projects, which are desirable, but needing further study.
Priority 5: (Future Consideration) Projects, which sometime in the future will need to be funded to
maintain operations, safety or infrastructure desired within the community.
Page 1 11/19/2013
CIP PROCESS
1) Finance distributes CIP forms and prior years' data to departments for updating. Any new
capital items should be requested at this time.
2) Departments add, remove and update CIP forms and prior years' data.
3) Finance updates the CIP database with current year's information.
4) Initial draft is reviewed with Department directors, corrections or adjustments are made.
5) Final CIP plan is reviewed and adopted by City council
PROCESSCALENDAR
March/April - Departments work on updating CIP Plan. Any new capital items should be
requested at this time. The Facilities and Fleet Committees begin meeting to review and
prioritize the improvements and purchases submitted by Departments.
April /May - Departments return updated CIP items. The Facilities and Fleet Committees submit
a recommended five year plan to the City Administrator. An initial CIP draft is reviewed with
Department directors and corrections or adjustments are made. Current year CIP items are
incorporated into the early stages of the budgeting process during this time frame.
June 1 st — Per Section 7.05 of the Hutchinson City Charter, the City Administrator shall submit
to the council a recommended CIP Plan no later than June 1St of each year.
December 31 st - Final CIP plan is adopted by City council prior to year -end
Page 2 11/19/2013
Department
Airport
Cemetery
City Center
Civic Arena
Compost
Engineering
Fire
Infrastructure Improvements
Liquor Fund
Parks
Police
Pool & Recreation Building
Public Works
Refuse
Storm Water
Streets
Technology
Wastewater
Water
City of Hutchinson, MN
CITY OF HUTCHINSON - CAPITAL PLAN
2014 thru 2018
DEPARTMENT SUMMARY
2014
2015
2016
2017
2018
Total
300,000
1,800,000
300,000
400,000
300,000
3,100,000
10,000
26,391
10,000
10,000
10,000
66,391
17,048
17,048
4,251,600
4,251,600
315,432
480,000
309,378
650,000
250,000
2,004,810
23,540
33,206
56,746
250,000
27,000
277,000
5,048,400
4,219,080
5,841,000
5,186,600
2,515,440
22,810,520
27,000
27,000
338,100
80,000
525,000
72,314
78,690
1,094,104
70,000
229,875
70,906
97,317
468,098
75,000
890,000
965,000
31,976
31,976
110,000
155,501
62,500
95,374
423,375
28,000
20,000
20,000
20,000
305,330
393,330
42,200
319,379
456,174
398,814
192,476
1,409,043
24,586
24,586
234,059
601,503
258,915
108,067
257,639
1,460,183
110,000
718,883
950,000
63,539
350,000
2,192,422
TOTAL 6,673,779
12,902,212
9,153,459
7,921,708
4,422,074
41,073,232
Page 3
if /fR-1NGB?
City of Hutchinson, MN
CITY OF HUTCHINSON - CAPITAL PLAN
2014 thru 2018
PROJECTS BY DEPARTMENT
Department Project# Priority 2014 2015 2016 2017 2018
Airport I
Total
Construct Apron for T- hangar (City 10 %)
AIR -1401
4
300,000 300,000
Runway /Taxiway Rehab (City 10 %)
AIR -1501
3
1,800,000 1,800,000
Add Apron for Hangar Const (City 10 %)
AIR -1601
4
300,000 300,000
Hangar Replacements (City 10 %)
AIR -1701
4
400,000 400,000
EA & Land Acquisition for Crosswind Runway (10 %)
AIR -1801
4
300,000 300,000
Airnort Total
CITYCTR -09
2
300,000 1,800,000 300,000 400,000 300,000 3,100,000
i Cemetery
Cemetery Fencing /Roadway
CEM -01
3
10,000
10,000 10,000 10,000 10,000
Used dump truck
CEM -1401
3
3
16,391
Cemetery Total
50,000
Forklift Replacement
10,000
26,391 10,000 10,000 10,000
City Center I
32,888
Front End Loader
COMP -1404
Bldg Inspections vehicle
CITYCTR -09
2
17,048
Walking Floor Trailer - Floor Replace
City Center Total
4
25,000
17,048
25,000
Civic Arena
COMP -1501
4
450,000
Replace Dehumidification Units
CA -1501
2
3
816,500
Replace East Rink Roof
CA -1502
1
COMP -1601
664,000
Replace Refrigeration Units
CA -1503
2
Truck, semi - tractor 9300
1,315,900
East Rink Insulation Resurface
CA -1504
2
50,000
792,000
Replace East dasher boards
CA -1505
3
46,878
230,500
East Rink Tough Flex Flooring
CA -1506
2
49,400
West Rink low emissivity ceiling
CA -1507
2
5
88,300
Restroom ADA compliance
CA -1508
1
13,600
Misc room improvements
CA -1509
2
53,400
Electrical system upgrades
CA -1510
2
228,000
Civic Arena Total 4,251,600
Compost
50,000
16,391
66,391
17,048
17,048
816,500
664,000
1,315,900
792,000
230,500
49,400
88,300
13,600
53,400
228,000
4,251,600
Turner, Face Replacement
COMP -1401
3
50,000
50,000 100,000
Blacktop Improvements
COMP -1402
3
50,000
50,000
Forklift Replacement
COMP -1403
3
32,888
32,888
Front End Loader
COMP -1404
2
157,544
157,544
Walking Floor Trailer - Floor Replace
COMP -1405
4
25,000
25,000
Blending line & Pad enclosure
COMP -1501
4
450,000
450,000
3/4 Ton 4X4 pickup ext cab
COMP -1502
3
30,000
30,000
Colorizer Upgrade & Building
COMP -1601
3
150,000
150,000
Truck, semi - tractor 9300
COMP -1603
3
50,000
50,000
Skidsteer Loader
COMP -1604
3
46,878
46,878
Maintenance Shop Upgrades
COMP -1605
4
62,500
62,500
Blacktop for Bag Storage Site
COMP -1701
5
150,000
150,000
Page 4
11/19/2013
Department
Office Building Upgrades
Grinder replacement
Mack truck (used)
Cold Storage Building
Loading Dock
Mack truck (used)
Engineering
3/4 ton 4X4 truck /plow
Engineering SUV
Project# Priority 2014
COMP -1702 4
COMP -1703 3
COMP -1704 4
2015 2016 2017
50,000
400,000
50,000
2018
COMP -1801 3 100,000
COMP -1802 4 50,000
COMP -1804 4 50 000
Compost Total
ENGR -1301
ENGR -1601
Engineering Total
Fire
New Engine /Heavy Rescue FD -1701
New Command Vechicle FD -1703
Fire Total
Infrastructure Improvements
Lynn Road SW
PMP -1202
Seal Coating
PMP -1207
Pavement Management Candidates
PMP -1300
2nd Ave SE Bridge
PMP -1302
2nd Ave SE (Main St S to Adams St S)
PMP -1303
2nd Ave SE (Adams St to Bridge)
PMP -1304
Jefferson St SE (Century Ave to Oakland Ave)
PMP -1401
Dale St SW(School Rd to Century Ave)
PMP -1402
Hwy 15 South Service Rd (Freemont -Echo)
PMP -1403
South Grade Rd Trail & Pkg Lot
PMP -1405
Century Ave SE (Hwy 15- Jefferson)
PMP -1501
5th Ave SW (Lynn -Main)
PMP -1502
5th Ave SE (Main -SE bridge)
PMP -1503
South Central Trunk Storm Sewer
PMP -1504
Roberts Rd SW (McDonald to Dale)
PMP -1601
Washington Ave W (Lynn Rd -Main St)
PMP -1602
School Rd SW (SGR -Hwy 7)
PMP -1701
McDonald Dr SW (Lakewood - School)
PMP -1702
Linden Ave SW (Dale -Lynn)
PMP -1703
Hassan St SE /NE (5th Av S to 1 st Av N)
PMP -1704
Dale St SW (Century- Roberts)
PMP -1801
Michigan St SE /NE (5th-Hwy 7)
PMP -1802
Monroe St SE /Adams St E Business Pk
PW -35
3M Trunk Sanitary
UTL -1103
Pvmt Mgmt Utilities
UTL -1300
Jefferson St SE Utilities
UTL -1401
Century Ave SE Utilities
UTL -1501
5th Ave SW /SE Utilities
UTL -1502
School Rd SW Utilities
UTL -1701
Infrastructure Improvements Total
Liquor Fund I
Liquor Store cooler improvements LIQ -04
315,432 480,000 309,378 650,000 250,000
Total
50,000
400,000
50,000
100,000
50,000
50,000
2,004,810
2 23,540
23,540
4
33,206
33,206
23,540
33,206
56,746
3
250,000
250,000
3
27,000
27,000
250,000
27,000
277,000
3 744,000
744,000
3 300,000
300,000
600,000
2 744,000
620,000
620,000
620,000
620,000
3,224,000
3
248,000
248,000
2
363,320
363,320
3
587,760
587,760
2 1,065,000
1,065,000
3 290,500
290,500
3 326,900
326,900
3 248,000
248,000
3
920,000
920,000
3
460,000
460,000
3
1,100,000
1,100,000
3
500,000
400,000
400,000
1,300,000
3
1,209,000
1,209, 000
3
682,000
682,000
3
1,537,600
1,537,600
3
837,000
837,000
3
496,000
496,000
3
496,000
496,000
3
1,026,720
1,026,720
3
468,720
468,720
3
350,000
350,000
3 300,000
300,000
3 400,000
400,000
400,000
400,000
400,000
2,000,000
3 630,000
630,000
3
500,000
500,000
3
400,000
400,000
3
400,000
400,000
5,048,400
4,219,080
5,841,000
5,186,600
2,515,440
22,810,520
2 27,000
27,000
Page 5 11/19/2013
Department
Project#
Priority
2014
2015
2016
2017
2018
Total
Liquor Fund Total
PD -1402
2
27,000
38,830
27,000
Parks I
PD -1403
2
21,949
21,949
Roberts Park - backstops /fencing
PARK -1401
2
125,000
35,535
125,000
VMF- Backstops /dugouts
PARK -1402
1
115,000
35,535
115,000
Parks Garage - Electrical /HVAC
PARK -1403
2
50,000
136,856
50,000
1/2 Ton 42 pickup
PARK -1404
3
18,100
35,453
18,100
1 Ton Truck w /water apparatus
PARK -1501
4
50,000
35,453
50,000
Roberts Park - lighting improvements
PARK -1601
1
350,000
19,657
350,000
North Park - tennis court improv
PARK -1602
3
70,000
229,875
100,000
97,317
100,000
Northwoods -rink improvements
PARK -1603
4
20,000
20,000
1/2 Ton 42 pickup
PARK -1604
3
25,000
25,000
John Deere tractor 4710 4 x4
PARK -1702
3
42,314
42,314
1 Ton Truck w/ hoist
PARK -1801
4
640,000
48,690
48,690
Rail Line Purchase Debt (Exp 2020)
PARK -2020
3
30,000
30,000
30,000
30,000
30,000
150,000
Parks Total
338,100
80,000
525,000
72,314
78,690
1,094,104
Police
Squad car #2 replacement
PD -1401
2
35,000
38,830
73,830
Squad car #6 replacement
PD -1402
2
35,000
38,830
73,830
Police Squad Vehicle (LT)
PD -1403
2
21,949
21,949
Squad Car #3 replacement
PD -1501
2
35,535
35,535
Squad Car #7 replacement
PD -1502
2
35,535
35,535
Police Special Response Vehicle
PD -1503
3
136,856
136,856
Squad car #5 replacement
PD -1601
2
35,453
35,453
Squad car #8 replacement
PD -1602
2
35,453
35,453
Replace Minivan
PD -1703
4
19,657
19,657
Police Total
70,000
229,875
70,906
97,317
468,098
Pool & Recreation Building I
Pool improvements
PR -1601
1
75,000
75,000
Recreation Center Roof
PR -1701
2
250,000
250,000
Rec Center /Civic Arena Parking Lot
PR -1702
3
640,000
640,000
Pool & Recreation Building Total
75,000
890,000
965,000
Public Works
HATS Facility Forklift
PW -1801
3
31,976
31,976
Public Works Total
31,976
31,976
Refuse
Truck, TA w/ hooklift (used)
REFS -1401
3
80,000
80,000
Grinder Feed Table Replace
REFS -1402
2
30,000
30,000
1/2 Ton 4X4 Pickup
REFS -1501
3
26,523
26,523
Skidsteer Loader
REFS -1502
3
46,878
46,878
Bi -fold Doors
REFS -1503
2
20,000
20,000
ECS Control System Upgrade
REFS -1504
3
62,100
62,100
Maintenance Shop Upgrades
REFS -1605
4
62,500
62,500
Leaf Vacuum
REFS -1701
3
45,374
45,374
Office Building Upgrades
REFS -1702
4
50,000
50,000
Refuse Total
110,000
155,501
62,500
95,374
423,375
Page 6 11/19/2013
Department Project# Priority 2014 2015 2016 2017 2018 Total
Storm Water
Storm Sewer System Repairs
STWT -02
3
20,000
20,000
20,000
20,000
20,000
100,000
Gator /Utility Vehicle
STWT -1401
3
8,000
8,000
Leaf Vacuum
STWT -1801
3
46,735
46,735
Vac-All Street Sweeper /CB Cleaner
STWT -1802
3
238,595
238,595
Storm Water Total
28,000
20,000
20,000
20,000
305,330
393,330
Streets
Vibratory roller
STRT -1302
3
34,967
34,967
Heavy snow blower
STRT -1401
2
230,116
230,116
Brush chipper
STRT -1402
4
36,282
36,282
Snowplow Truck
STRT -1403
3
226,058
226,058
Asphalt Recycler
STRT -1404
4
42,200
42,200
1 -ton 44 truck
STRT -1406
3
51,655
51,655
Wheel Loader
STRT -1409
3
182,485
182,485
Wheel Loader
STRT -1410
3
199,407
199,407
1 -ton 44 w /aerial bucket
STRT -1501
3
44,558
44,558
Commercial mower
STRT -1502
3
11,474
11,474
1 Ton 44 w/ aerial bucket
STRT -1503
3
45,895
45,895
Wheel loader w/ attach
STRT -1801
3
199,407
199,407
Tandem -axle Dump Truck
STRT -1802
3
104,539
104,539
Streets Total
42,200
319,379
456,174
398,814
192,476
1,409,043
Technology
New Minivan
IT -1501
4
24,586
24,586
Technology Total
24,586
24,586
l Wastewater
Harmony Ln Lift Station
PW -65
4
40,000
40,000
WWTF MBR Membranes
PW -70
3
200,000
200,000
Mower, Tractor
WW -1101
1
18,566
18,566
UV Bulb Replacements -Bank B
WW -1202
3
10,000
10,000
WWTF Biosolids Handling
WW -1203
3
500,000
500,000
UV Bulb Replacements -Bank A
WW -1301
3
10,000
10,000
WWTF SCADA Improvements
WW -1302
3
100,000
100,000
Sewer Jet -Vac Truck (Pmts thru 2018)
WW -1303
2
57,639
57,639
57,639
57,639
57,639
288,195
1 -Ton truck w /plow
WW -1401
2
39,415
39,415
Pumps & Generators
WW -1402
2
6,420
15,298
21,718
Boiler Replacement
WW -1404
3
70,000
70,000
Rotor VFD's
WW -1501
3
50,000
50,000
Minivan
WW -1502
3
25,887
25,887
Seal /Overlay Driveways at WWTF
WW -1602
3
45,000
45,000
1/2 Ton 44 pickup
WW -1603
3
30,389
30,389
Utility vehicle - Gator
WW -1701
4
11,013
11,013
Wastewater Total
234,059
601,503
258,915
108,067
257,639
1,460,183
Water I
Commercial mower, snow blower
W -1102
3
9,875
9,875
AMR System /Meter Replacement
W -1103
4
640,000
600,000
1,240,000
Garage roof replacement
W -1301
3
10,000
10,000
WATR SCADA Improvements
W -1302
3
100,000
100,000
1/2 Ton 44 pickup
W -1303
3
29,504
29,504
Page 7 11/19/2013
Department
Water Tower Rehab -Golf Course
Seal- Overlay Driveways
1/2 Ton 4x4 pickup
1/2 Ton 4x4 pickup
1/2 Ton 4x4 pickup
Well Replacement
Water Total
GRAND TOTAL
Project#
Priority 2014
W -1401
3
W -1402
3
W -1403
3
W -1501
3
W -1701
3
W -1801
3
2015 2016
350,000
10,000
29,504
2017 2018
32,239
31,300
350,000
110,000 718,883 950,000 63,539 350,000
6,673,779 12,902,212 9,153,459 7,921,708 4,422,074
Page 8
Total
350,000
10,000
32,239
29,504
31,300
350,000
2,192,422
41,073,232
ffiUMP101191
City of Hutchinson, MN
CITY OF HUTCHINSON - CAPITAL PLAN
2014 thru 2018
FUNDING SOURCE SUMMARY
Source
2014
2015
2016
2017
2018
Total
Airport Construction Fund
30,000
180,000
30,000
40,000
30,000
310,000
Assessments
1,003,500
911,000
1,187,500
1,583,150
634,616
5,319,766
Capital Projects Fund
320,000
4,281,600
575,000
920,000
30,000
6,126,600
Cash
300,000
300,000
31,976
631,976
Cash -Liquor Fund
27,000
27,000
Compost Fund
272,932
466,391
309,378
650,000
237,500
1,936,201
Equipment Replacement Fund
135,888
604,171
826,666
468,128
371,699
2,406,552
G. 0. Improvement Bonds
1,614,900
1,508,080
2,053,500
1,903,450
1,480,824
8,560,754
Grants - Federal
270,000
1,620,000
270,000
360,000
270,000
2,790,000
Lease Purchase
81,899
81,899
81,899
81,899
57,639
385,235
Municipal State Aid
800,000
500,000
1,000,000
500,000
2,800,000
Perpetual Care Fund
10,000
10,000
10,000
10,000
10,000
50,000
Refuse Funding
122,500
155,501
62,500
95,374
12,500
448,375
Sale or Trade in of Equipment
30,000
30,000
Storm Water Utility
128,000
620,000
520,000
620,000
405,330
2,293,330
Wastewater Fund
941,420
893,864
601,276
350,428
350,000
3,136,988
Water Fund
575,000
1,068,883
1,350,000
363,539
500,000
3,857,422
GRAND TOTAL
6,663,039
12,901,389
9,177,719
7,945,968
4,422,084
41,110,199
Page 9 11/19/2013
City of Hutchinson, MN
CITY OF HUTCHINSON - CAPITAL PLAN
2014 thru 2018
PROJECTS BY FUNDING SOURCE
Source Project# Priority
(Airport Construction Fund
Construct Apron for T-han gar (City 10 %)
AIR -1401 4
Runway/Taxiway Rehab (City 10 %)
AIR -1501 3
Add Apron for Hangar Const (City 10 %)
AIR -1601 4
Hangar Replacements (City 10 %)
AIR -1701 4
EA &I-and Acquisition for Crosswind Runway (10 %)
AIR -1801 4
Airport Construction Fund Total
(Assessments
Lynn Road SW
Pavement Management Candidates
2nd Ave SE (Main St S to Adams St S)
2nd Ave SE (Adams St to Bridge)
Jefferson St SE (Century Ave to Oakland Ave)
Dale St SW(School Rd to Century Ave)
Hwy 15 South Service Rd (Freemont -Echo)
Century Ave SE (Hwy 15- Jefferson)
5th Ave SW (Lynn -Main)
5th Ave SE (Main -SE bridge)
Roberts Rd SW (McDonald to Dale)
Washington Ave W (Lynn Rd -Main St)
School Rd SW (SGR -Hwy 7)
McDonald Dr SW (Lakewood - School)
Linden Ave SW (Dale -Lynn)
Hassan St SE/NE (5th Av S to 1st Av N)
Dale St SW (Century - Roberts)
Michigan St SE/NE (5th -Hwy 7)
Monroe St SE /Adams St E Business Pk
Assessments Total
(Capital Projects Fund
Replace Dehumidification Units
Replace East Rink Roof
Replace Refrigeration Units
East Rink Insulation Resurface
Replace East dasher boards
East Rink Tough Flex Flooring
West Rink low emissivity ceiling
Restroom ADA compliance
Misc room improvements
Electrical system upgrades
Roberts Park - backstops /fencing
PMP -1202
PMP -1300
PMP -1303
PMP -1304
PMP -1401
PMP -1402
PMP -1403
PMP -1501
PMP -1502
PMP -1503
PMP -1601
PMP -1602
PMP -1701
PMP -1702
PMP -1703
PMP -1704
PMP -1801
PMP -1802
PW -35
CA -1501
CA -1502
CA -1503
CA -1504
CA -1505
CA -1506
CA -1507
CA -1508
CA -1509
CA -1510
PARK -1401
3
2
2
3
2
3
3
3
3
3
3
3
3
3
3
3
3
3
3
6
2
2
3
2
2
1
2
2
2
2014 2015 2016 2017 2018 Total
30,000
180,000
30,000
185,000
135,000
440,000
360,000
205,000
752,150
295,000
175,000
175,000
308,000
140,616
116,500
1,003,500 911,000 1,187,500 1,583,150 634,616
125,000
Page 10
816,500
664,000
1,315,900
792,000
230,500
49,400
88,300
13,600
53,400
228,000
ISFI 9NZ1SB?
30,000
180,000
30,000
40,000
30,000
310,000
261,000
967,000
109,000
176,000
319,500
102,000
98,000
185,000
135,000
440,000
360,000
205,000
752,150
295,000
175,000
175,000
308,000
140,616
116,500
5,319,766
816,500
664,000
1,315,900
792,000
230,500
49,400
88,300
13,600
53,400
228,000
125,000
40,000
30,000
30,000
180,000 30,000 40,000 30,000
261,000
223,000
186,000 186,000 186,000 186,000
109,000
176,000
319,500
102,000
98,000
185,000
135,000
440,000
360,000
205,000
752,150
295,000
175,000
175,000
308,000
140,616
116,500
1,003,500 911,000 1,187,500 1,583,150 634,616
125,000
Page 10
816,500
664,000
1,315,900
792,000
230,500
49,400
88,300
13,600
53,400
228,000
ISFI 9NZ1SB?
30,000
180,000
30,000
40,000
30,000
310,000
261,000
967,000
109,000
176,000
319,500
102,000
98,000
185,000
135,000
440,000
360,000
205,000
752,150
295,000
175,000
175,000
308,000
140,616
116,500
5,319,766
816,500
664,000
1,315,900
792,000
230,500
49,400
88,300
13,600
53,400
228,000
125,000
Source
Project# Priority
2014 2015
2016
2017 2018
Total
VMF- Backstops /dugouts
PARK -1402
1 115,000
COMP -1405
Blending line & Pad enclosure
115,000
Parks Garage - Electrical /HVAC
PARK -1403
2 50,000
COMP -1601
Truck, semi - tractor 9300
50,000
Roberts Park - lighting improvements
PARK -1601
1
350,000
Blacktop for Bag Storage Site
350,000
North Park - tennis court improv
PARK -1602
3
100,000
Mack truck (used)
100,000
Northwoods -rink improvements
PARK -1603
4
20,000
Mack truck (used)
20,000
Rail Line Purchase Debt (Exp 2020)
PARK -2020
3 30,000 30,000
30,000
30,000 30,000
150,000
Pool improvements
PR -1601
1
75,000
Engineering SUV
75,000
Recreation Center Roof
PR -1701
2
FD -1703
250,000
250,000
Rec Center /Civic Arena Parking Lot
PR -1702
3
150,000
640,000
640,000
Capital Projects Fund Total
320,000 4,281,600
575,000
920,000 30,000
6,126,600
(Cash
Seal Coating PMP -1207
HATS Facility Forklift PW -1801
Cash Total
(Cash -Liquor Fund
Liquor Store cooler improvements LIQ -04
Cash -Liquor Fund Total
(Compost Fund
Turner, Face Replacement
COMP -1401
Blacktop Improvements
COMP -1402
Forklift Replacement
COMP -1403
Front End Loader
COMP -1404
Walking Floor Trailer - Floor Replace
COMP -1405
Blending line & Pad enclosure
COMP -1501
3/4 Ton 4X4 pickup ext cab
COMP -1502
Colorizer Upgrade & Building
COMP -1601
Truck, semi - tractor 9300
COMP -1603
Skidsteer Loader
COMP -1604
Maintenance Shop Upgrades
COMP -1605
Blacktop for Bag Storage Site
COMP -1701
Office Building Upgrades
COMP -1702
Grinder replacement
COMP -1703
Mack truck (used)
COMP -1704
Cold Storage Building
COMP -1801
Loading Dock
COMP -1802
Mack truck (used)
COMP -1804
Compost Fund Total
(Equipment Replacement Fund
150,000
Used dump truck
CEM -1401
Bldg Inspections vehicle
CITY CTR -09
3/4 ton 4X4 truck/plow
ENGR -1301
Engineering SUV
ENGR -1601
New Engine /Heavy Rescue
FD -1701
New Command Vechicle
FD -1703
New Minivan
IT -1501
3 300,000 300,000 600,000
3 31,976 31,976
300,000 300,000 31,976 631,976
2 27,000 27,000
27,000 27,000
3 37,500
37,500
75,000
3 50,000
50,000
3 32,888
32,888
2 127,544
127,544
4 25,000
25,000
4
450,000
450,000
3
16,391
16,391
3
150,000
150,000
3
50,000
50,000
3
46,878
46,878
4
62,500
62,500
5
150,000
150,000
4
50,000
50,000
3
400,000
400,000
4
50,000
50,000
3
100,000
100,000
4
50,000
50,000
4
50,000
50,000
272,932
466,391 309,378
650,000
237,500
1,936,201
3 16,391 16,391
2 17,048 17,048
2 23,540 23,540
4 33,206 33,206
3 250,000 250,000
3 27,000 27,000
4 24,586 24,586
Page 11 11/19/2013
Source
1/2 Ton 42 pickup
1 Ton Truck w /water apparatus
1/2 Ton 42 pickup
John Deere tractor 4710 44
1 Ton Truck w/ hoist
Squad car #2 replacement
Squad car #6 replacement
Police Squad Vehicle (LT)
Squad Car #3 replacement
Squad Car #7 replacement
Police Special Response Vehicle
Squad car #5 replacement
Squad car #8 replacement
Replace Minivan
Vibratory roller
Heavy snow blower
Brush chipper
Snowplow Truck
Asphalt Recycler
1 -ton 44 truck
Wheel Loader
Wheel Loader
1 -ton 44 w /aerial bucket
1 Ton 44 w/ aerial bucket
Wheel loader w/ attach
Tandem -axle Dump Truck
Equipment Replacement Fund Total
IG. O. Improvement Bonds
Lynn Road SW
Pavement Management Candidates
2nd Ave SE Bridge
2nd Ave SE (Main St S to Adams St S)
2nd Ave SE (Adams St to Bridge)
Jefferson St SE (Century Ave to Oakland Ave)
Dale St SW(School Rd to Century Ave)
Hwy 15 South Service Rd (Freemont -Echo)
South Grade Rd Trail & Pkg Lot
Century Ave SE (Hwy 15- Jefferson)
5th Ave SW (Lynn -Main)
5th Ave SE (Main -SE bridge)
Roberts Rd SW (McDonald to Dale)
Washington Ave W (Lynn Rd -Main St)
School Rd SW (SGR -Hwy 7)
McDonald Dr SW (Lakewood - School)
Linden Ave SW (Dale -Lynn)
Hassan St SE/NE (5th Av S to 1st Av N)
Dale St SW (Century - Roberts)
Michigan St SE/NE (5th -Hwy 7)
Monroe St SE /Adams St E Business Pk
G. O. Improvement Bonds Total
Project# Priority
PARK -1404 3
PARK -1501 4
PARK -1604 3
PARK -1702 3
PARK -1801 4
PD -1401 2
PD -1402 2
PD -1403 2
PD -1501 2
PD -1502 2
PD -1503 3
PD -1601 2
PD -1602 2
PD -1703 4
STRT -1302 3
STRT -1401 2
STRT -1402 4
STRT -1403 3
STRT -1404 4
STRT -1406 3
STRT -1409 3
STRT -1410 3
STRT -1501 3
STRT -1503 3
STRT -1801 3
STRT -1802 3
PMP -1202
PMP -1300
PMP -1302
PMP -1303
PMP -1304
PMP -1401
PMP -1402
PMP -1403
PMP -1405
PMP -1501
PMP -1502
PMP -1503
PMP -1601
PMP -1602
PMP -1701
PMP -1702
PMP -1703
PMP -1704
PMP -1801
PMP -1802
PW -35
3
2
3
2
3
2
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
2014
2015
2016
2017
2018
18,100
50,000
25,000
42,314
48,690
35,000
38,830
38,830
21,949
35,535
35,535
136,856
35,453
35,453
19,657
34,967
230,116
36,282
226,058
42,200
51,665
182,485
199,407
44,558
45,895
199,407
104,539
135,888
604,171
826,666
468,128
371,699
183,000
521,000 434,000 434,000 434,000 434,000
248,000
254,320
411,760
245,500
188,500
228,900
248,000
335,000
25,000
160,000
549,000
477,000
285,450
542,000
321,000
321,000
718,720
328,104
233,500
1,614,900 1,508,080 2,053,500 1,903,450 1,480,824
Page 12
Total
18,100
50,000
25,000
42,314
48,690
73,830
38,830
21,949
35,535
35,535
136,856
35,453
35,453
19,657
34,967
230,116
36,282
226,058
42,200
51,665
182,485
199,407
44,558
45,895
199,407
104,539
2,406,552
183,000
2,257,000
248,000
254,320
411,760
245,500
188,500
228,900
248,000
335,000
25,000
160,000
549,000
477,000
285,450
542,000
321,000
321,000
718,720
328,104
233,500
8,560,754
Source Project# Priority
(Grants - Federal
Construct Apron for T-han gar (City 10 %)
AIR -1401
Runway/Taxiway Rehab (City 10 %)
AIR -1501
Add Apron for Hangar Const (City 10 %)
AIR -1601
Hangar Replacements (City 10 %)
AIR -1701
EA & Land Acquisition for Crosswind Runway (10 %)
AIR -1801
Grants - Federal Total
(Lease Purchase
Front End Loader (Pmts thru 2017)
COMP -1201
Sewer Jet -Vac Truck (Pmts thru 2018)
WW -1303
Lease Purchase Total
2 57,639
(Municipal State Aid
57,639
Lynn Road SW
PMP -1202
Jefferson St SE (Century Ave to Oakland Ave)
PMP -1401
Century Ave SE (Hwy 15- Jefferson)
PMP -1501
5th Ave SW (Lynn -Main)
PMP -1502
5th Ave SE (Main -SE bridge)
PMP -1503
Roberts Rd SW (McDonald to Dale)
PMP -1601
School Rd SW (SGR -Hwy 7)
PMP -1701
Municipal State Aid Total
62,500
(Perpetual Care Fund
45,374
Cemetery Fencing /Roadway
CEM -01
Perpetual Care Fund Total
50,000
(Refuse Funding
155,501 62,500 95,374 12,500
Turner, Face Replacement
COMP -1401
Truck, TA w/ hooklift (used)
REFS -1401
Grinder Feed Table Replace
REFS -1402
1/2 Ton 4X4 Pickup
REFS -1501
Skidsteer Loader
REFS -1502
Bi -fold Doors
REFS -1503
ECS Control System Upgrade
REFS -1504
Maintenance Shop Upgrades
REFS -1605
Leaf Vacuum
REFS -1701
Office Building Upgrades
REFS -1702
Refuse Funding Total
(Sale or Trade in of Equipment
Front End Loader
COMP -1404
Sale or Trade in of Equipment Total
(Storm Water Utility
South Central Trunk Storm Sewer
PMP -1504
2014 2015 2016 2017 2018 Total
4 270,000 270,000
3 1,620,000 1,620,000
4 270,000 270,000
4 360,000 360,000
4 270,000 270,000
270,000 1,620,000 270,000 360,000 270,000 2,790,000
2 24,260
24,260
24,260
24,260
97,040
2 57,639
57,639
57,639
57,639 57,639
288,195
81,899
81,899
81,899
81,899 57,639
385,235
3 300,000
300,000
2 500,000
500,000
3 400,000
400,000
3 300,000
300,000
3 500,000
500,000
3 300,000
300,000
3 500,000
500,000
800,000 500,000 1,000,000 500,000
2,800,000
3 10,000 10,000 10,000 10,000 10,000 50,000
10,000 10,000 10,000 10,000 10,000 50,000
3 12,500
12,500
25,000
3 80,000
80,000
2 30,000
30,000
3
26,523
26,523
3
46,878
46,878
2
20,000
20,000
3
62,100
62,100
4
62,500
62,500
3
45,374
45,374
4
50,000
50,000
122,500
155,501 62,500 95,374 12,500
448,375
2 30,000 30,000
30,000 30,000
3 500,000 400,000 400,000 1,300,000
Page 13
ISFI s7PIZ1SB?
Source Project# Priority
2014
2015
2016
2017
2018
Total
Storm Sewer System Repairs
STWT -02
3 20,000
20,000
20,000
20,000
20,000
100,000
Gator /Utility Vehicle
STWT -1401
3 8,000
8,000
Leaf Vacuum
STWT -1801
3
46,735
46,735
Vac-All Street Sweeper /CB Cleaner
STWT -1802
3
238,595
238,595
Pvmt Mgmt Utilities
UTL -1300
3 100,000
100,000
100,000
100,000
100,000
500,000
School Rd SW Utilities
UTL -1701
3
100,000
100,000
Storm Water Utility Total
128,000
620,000
520,000
620,000
405,330
2,293,330
(Wastewater Fund
Harmony Ln Lift Station
PW -65
4
40,000
40,000
WWTF MBR Membranes
PW -70
3
200,000
200,000
3M Trunk Sanitary
UTL -1103
3 300,000
300,000
Pvmt Mgmt Utilities
UTL -1300
3 150,000
150,000
150,000
150,000
150,000
750,000
Jefferson St SE Utilities
UTL -1401
3 315,000
315,000
Century Ave SE Utilities
UTL -1501
3
250,000
250,000
5th Ave SW /SE Utilities
UTL -1502
3
200,000
200,000
School Rd SW Utilities
UTL -1701
3
150,000
150,000
Mower, Tractor
WW -1101
1
18,566
18,566
UV Bulb Replacements -Bank B
WW -1202
3
10,000
10,000
WWTF Biosolids Handling
WW -1203
3
500,000
500,000
UV Bulb Replacements -Bank A
WW -1301
3
10,000
10,000
WWTF SCADA Improvements
WW -1302
3 100,000
100,000
1 -Ton truck w /plow
WW -1401
2
39,415
39,415
Pumps & Generators
WW -1402
2 6,420
15,298
21,718
Boiler Replacement
WW -1404
3 70,000
70,000
Rotor VFD's
WW -1501
3
50,000
50,000
Minivan
WW -1502
3
25,887
25,887
Seal /Overlay Driveways at WWTF
WW -1602
3
45,000
45,000
1/2 Ton 44 pickup
WW -1603
3
30,389
30,389
Utility vehicle - Gator
WW -1701
4
11,013
11,013
Wastewater Fund Total
941,420
893,864
601,276
350,428
350,000
3,136,988
(Water Fund
Pvmt Mgmt Utilities
UTL -1300
3 150,000
150,000
150,000
150,000
150,000
750,000
Jefferson St SE Utilities
UTL -1401
3 315,000
315,000
Century Ave SE Utilities
UTL -1501
3
250,000
250,000
5th Ave SW /SE Utilities
UTL -1502
3
200,000
200,000
School Rd SW Utilities
UTL -1701
3
150,000
150,000
Commercial mower, snow blower
W -1102
3
9,875
9,875
AMR System /Meter Replacement
W -1103
4
640,000
600,000
1,240,000
Garage roof replacement
W -1301
3 10,000
10,000
WATR SCADA Improvements
W -1302
3 100,000
100,000
1/2 Ton 44 pickup
W -1303
3
29,504
29,504
Water Tower Rehab -Golf Course
W -1401
3
350,000
350,000
Seal- Overlay Driveways
W -1402
3
10,000
10,000
1/2 Ton 44 pickup
W -1403
3
32,239
32,239
1/2 Ton 44 pickup
W -1501
3
29,504
29,504
1/2 Ton 44 pickup
W -1701
3
31,300
31,300
Well Replacement
W -1801
3
350,000
350,000
Water Fund Total
575,000
1,068,883
1,350,000
363,539
500,000
3,857,422
Page 14 11/19/2013
Source Project# Priority 2014 2015 2016 2017 2018 Total
GRAND TOTAL
6,663,039 12,901,389 9,177,719 7,945,968 4,422,084 41,110,199
Page 15
Resource Allocation
Committee
November 6, 2013
3:15 PM
Hutchinson City Center
Attendees: Steve Cook, Mary Christensen, Jeremy Carter, Andy Reid, Kent Exner (Committee Members)
John Olson, Dolf Moon, Dan Jochum, Lee Miller (Contributing Participants)
Meeting Minutes
1. 2014 Infrastructure Improvement Program — review initial project costs /funding worksheet
- Kent E. provided a review of the recently drafted 2014 Infrastructure Improvement Program project costs /funding worksheet. At this
point, project costs appear to be aligning with typical funding sources /amounts. RAC members did discuss the funding alternatives for
the 2014 Street Sealcoating project and the desire to avoid the utilization of bonding funds for this maintenance related project. With the
delivery of the Jefferson St. and Lynn Rd. projects being the priority in 2014 and realizing funding limitations, RAC members reviewed
the potential of delaying the proposed 2014 Pavement Management Program, Sanitary Sewer Lining and Water Tower Rehabilitation
projects.
2. Water Meter Replacement /Reading — review potential project results, costs, funding, etc.
- Kent E. reviewed recently received information regarding water meter replacement/reading implementation information from other cities.
All three of the cities noted that their unaccounted for water went down due to improved meter accuracy which resulted in increased water
sales. Andy R. reviewed a financial analysis of the costs associated with addressing the water meter replacements and potential
installation of an automatic meter reading system. RAC members discussed the possible timeframe for delivering this project, and it was
determined that a potential implementation start date in 2015 may be feasible. At this point, the RAC agreed that a water metering related
presentation to the City Council at their November 12th meeting would be worthwhile.
3. Imagine Hutchinson Plan — review expected outcomes and associated committee approaches
- Dan J. reviewed the potential approach to administering the Imagine Hutchinson Plan initiative committees. RAC members discussed
how committee outcomes /recommendations would be brought forward to City officials /policymakers and specific delivery timeframes.
4. Other Discussion
HUTCHINSON CITY COUNCIL 09-f
104a�
Request for Board Action 7AL
Agenda Item: October Financial and Investment Reports
Department: Finance
LICENSE SECTION
Meeting Date: 11/26/2013
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Governance
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
For Council review, attached are the October Financial Reports for the general fund and enterprise funds. Also
attached is the October Investment Report.
The format of the financial statements is slightly different due to the new software system. The Compost Fund is not
included this month due to the software conversion. Creekside's conversion is more complex than other funds simply
due to the nature of a manufacturing business so financial statements are not available at this time.
Any questions can be directed to Andy Reid. Thank you.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
REVENUES:
Taxes
Other Taxes
Licenses & Permits
Intergovernmental Revenue
Charges for Services
Fines & Forfeitures
Miscellaneous Revenues
Transfers -In
Capital Contributions
TOTAL REVENUES
EXPENDITURES:
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
TOTAL EXPENDITURES
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
Summary Income Statement
General Fund
Month of
YTD Actual
2013 Budget
YTD Actual
October 2013
October 2013
2013 Budget
Balance
% Used
October 2012
2012 Budget
% Used
-
2,280,855.16
4,491,446.00
(2,210,590.84)
50.8%
2,301,076.36
4,491,446.00
51.2%
29,111.78
129,442.37
140,000.00
(10,557.63)
92.5%
129,005.18
130,000.00
99.2%
22,086.36
243,462.91
222,775.00
20,687.91
109.3%
212,657.51
212,800.00
99.9%
263,617.86
1,114,600.65
1,099,265.00
15,335.65
101.4%
1,176,845.22
1,157,897.00
101.6%
123,110.88
1,287,903.13
2,056,731.00
(768,827.87)
62.6%
1,282,112.63
2,049,241.00
62.6%
3,289.61
50,202.30
45,000.00
5,202.30
111.6%
46,551.46
45,000.00
103.4%
11,746.73
271,528.90
325,625.00
(54,096.10)
83.4%
248,139.26
282,625.00
87.8%
407,832.93
1,176,037.01
2,108,846.00
(932,808.99)
55.8%
1,171,269.75
2,034,876.00
57.6%
-
6,250.00
(6,250.00)
0.0%
10,000.00
0.0%
860,796.15
6,554,032.43
10,495,938.00
(3,941,905.57)
62.4%
6,567,657.37
10,413,885.00
63.1%
654,131.52
5,513,232.68
6,660,956.00
1,147,723.32
82.8%
5,494,506.15
6,524,430.00
84.2%
78,205.05
597,403.63
783,840.00
186,436.37
76.2%
646,197.92
790,835.00
81.7%
258,912.09
2,004,423.40
2,393,441.00
389,017.60
83.7%
2,022,443.93
2,418,991.00
83.6%
22,779.62
216,092.99
446,805.00
230,712.01
48.4%
475,012.57
479,962.00
99.0%
-
93,236.00
93,236.00
-
100.0%
89,650.00
90,500.00
99.1%
597.30
8,002.10
-
(8,002.10)
100.0%
1,420.00
-
100.0%
1,014,625.58
8,432,390.80
10,378,278.00
1,945,887.20
81.3%
8,729,230.57
10,304,718.00
84.7%
(153,829.43)
(1,878,358.37)
117,660.00
(1,996,018.37)
(2,161,573.20)
109,167.00
Summary Income Statement
Liquor Fund
Month of
YTD Actual
2013 Budget
YTD Actual
October 2013
October 2013
2013 Budget
Balance
% Used
October 2012
2012 Budget
% Used
REVENUES:
Sales - Liquor
139,321.82
1,416,161.50
1,803,150.00
(386,988.50)
78.5%
1,403,075.56
1,705,453.00
82.3%
Sales - Wine
66,374.40
695,719.83
898,430.00
(202,710.17)
77.4%
647,227.04
852,364.00
75.9%
Sales - Beer
195,510.93
2,193,895.29
2,709,500.00
(515,604.71)
81.0%
2,201,224.13
2,601,267.00
84.6%
Sales - Other
1,397.43
3,573.26
14,470.00
(10,896.74)
24.7%
16,324.33
21,142.00
77.2%
Other Revenues
41.10
4,301.55
3,000.00
1,301.55
143.4%
4,375.17
3,000.00
145.8%
TOTAL REVENUES
402,645.68
4,313,651.43
5,428,550.00
(1,114,898.57)
79.5%
4,272,226.23
5,183,226.00
82.4%
EXPENDITURES:
Cost of Sales
300,594.83
3,247,239.73
4,115,697.00
868,457.27
78.9%
3,234,937.42
3,932,068.00
82.3%
Wages & Benefits
35,935.38
394,690.03
488,190.00
93,499.97
80.8%
390,934.00
436,850.00
89.5%
Supplies
2,174.56
14,303.72
16,600.00
2,296.28
86.2%
11,778.46
16,600.00
71.0%
Services & Charges
15,354.57
160,102.70
196,750.00
36,647.30
81.4%
145,615.55
186,500.00
78.1%
Miscellaneous Expenses
20.00
4,889.21
3,650.00
(1,239.21)
134.0%
7,598.90
3,650.00
208.2%
Depreciation Expense
-
-
70,940.00
70,940.00
0.0%
-
77,671.00
0.0%
Capital Outlay
14,098.05
31,000.00
16,901.95
45.5%
-
0.0%
Debt Service
-
128,295.00
128,295.00
0.0%
128,035.00
0.0%
Transfers -Out
-
-
435,000.00
435,000.00
0.0%
420,000.00
0.0%
TOTAL EXPENDITURES
354,079.34
3,835,323.44
5,486,122.00
1,650,798.56
69.9%
3,790,864.33
5,201,374.00
72.9%
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
48.566.34
478.327.99
(57.572.00)
535.899.99
481.361.90
(18.148.00)
Gross Margin
25.3%
24.6%
24.1%
24.2%
24.1%
Summary Income Statement
Refuse Fund
Month of
YTD Actual
2013 Budget
YTD Actual
October 2013
October 2013
2013 Budget
Balance
% Used
October 2012
2012 Budget
% Used
REVENUES:
Refuse Sales
104,632.30
955,261.43
1,145,150.00
(189,888.57)
83.4%
946,469.88
1,143,100.00
82.8%
Intergovernmental
-
6,195.38
12,500.00
(6,304.62)
49.6%
12,629.25
26,000.00
48.6%
Investment Earnings
909.43
2,500.00
(1,590.57)
36.4%
997.06
-
100.0%
Reimbursements
-
-
0.0%
-
0.0%
Transfers-in
0.0%
0.0%
Fund Balance
-
-
0.0%
-
0.0%
TOTAL REVENUES
104,632.30
962,366.24
1,160,150.00
(197,783.76)
83.0%
960,096.19
1,169,100.00
82.1%
EXPENDITURES:
Wages & Benefits
9,885.27
144,606.42
172,065.00
27,458.58
84.0%
149,197.06
148,420.00
100.5%
Supplies
2,017.61
43,908.84
61,700.00
17,791.16
71.2%
29,272.75
68,700.00
42.6%
Services & Charges
57,862.60
509,535.07
687,625.00
178,089.93
74.1%
493,485.90
678,417.00
72.7%
Miscellaneous Expenses
782.10
891.60
-
(891.60)
100.0%
286.30
-
100.0%
Depreciation Expense
-
-
132,510.00
132,510.00
0.0%
-
163,073.00
0.0%
Capital Outlay
38,952.34
31,930.00
(7,022.34)
122.0%
-
0.0%
Debt Service
1,808.80
24,261.00
22,452.20
7.5%
-
0.0%
Transfers -Out
-
-
55,000.00
55,000.00
0.0%
-
55,000.00
0.0%
TOTAL EXPENDITURES
70,547.58
739,703.07
1,165,091.00
425,387.93
63.5%
672,242.01
1,113,610.00
60.4%
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
34.084.72
222.663.17
(4.941.00)
227.604.17
287.854.18
55.490.00
REVENUES:
Local Sales Tax
Water Sales
Intergovernmental Revenue
Charges for Services
Investment Earnings
Reimbursements
Fund Balance
TOTAL REVENUES
EXPENDITURES:
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Depreciation Expense
Capital Outlay
Debt Service
Transfers -Out
TOTAL EXPENDITURES
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
Summary Income Statement
Water Fund
Month of YTD Actual 2013 Budget YTD Actual
October 2013 October 2013 2013 Budget Balance % Used October 2012 2012 Budget % Used
45,091.20
376,235.59
420,000.00
(43,764.41)
269,112.57
2,034,220.35
2,347,500.00
(313,279.65)
1,961.89
51,249.64
41,000.00
10,249.64
-
2,928.15
20,000.00
(17,071.85)
471.61
4,231.75
64,148.00
(59,916.25)
316,637.27 2,468,865.48 2,892,648.00 (423,782.52)
34,859.91 353,763.76
8,865.03 89,060.97
54,715.97 375,634.51
730.75 9,203.25
(20,140.31) 292,950.00
1,037,071.68
465,623.00
128,825.00
440,470.00
15, 850.00
1, 057, 860.00
250,000.00
1,218,848.00
43,145.00
111, 859.24
39,764.03
64,835.49
6,646.75
1,057,860.00
(42,950.00)
181, 776.32
43,145.00
79,031.35 2,157,684.17 3,620,621.00 1,462,936.83
237,605.92 311,181.31 (727,973.00) 1,039,154.31
89.6%
352,558.16
252,000.00
139.9%
86.7%
2,123,289.67
2,347,500.00
90.4%
0.0%
9,270.54
-
100.0%
125.0%
36,607.53
32,000.00
114.4%
14.6%
3,100.73
20,000.00
15.5%
6.6%
21,474.62
64,017.00
33.5%
0.0%
-
-
0.0%
85.3% 2,546,301.25 2,715,517.00 93.8%
76.0%
335,610.17
443,330.00
75.7%
69.1%
81,897.60
143,975.00
56.9%
85.3%
339,611.80
455,550.00
74.5%
58.1%
11,355.43
15,850.00
71.6%
0.0%
-
1,020,000.00
0.0%
117.2%
18,935.93
250,000.00
7.6%
85.1%
1,026,220.22
1,218,884.00
84.2%
0.0%
43,145.00
0.0%
59.6% 1,813,631.15 3,590,734.00 50.5%
732,670.10 (875,217.00)
REVENUES:
Local Sales Tax
Sewer Sales
Permits
Charges for Services
Investment Earnings
Reimbursements
Fund Balance
TOTAL REVENUES
EXPENDITURES:
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Depreciation Expense
Capital Outlay
Debt Service
Transfers -Out
TOTAL EXPENDITURES
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
Summary Income Statement
Sewer Fund
Month of YTD Actual 2013 Budget YTD Actual
October 2013 October 2013 2013 Budget Balance % Used October 2012 2012 Budget % Used
62,268.80
519,410.63
580,000.00
(60,589.37)
260,263.39
2,768,489.33
3,190,000.00
(421,510.67)
(22.19)
6,877.81
7,000.00
(122.19)
446.76
1,342.78
7,000.00
(5,657.22)
-
4,025.07
20,000.00
(15,974.93)
60.00
17,662.64
64,148.00
(46,485.36)
323,016.76 3,317,808.26 3,868,148.00 (550,339.74)
45,720.82 480,558.81
12,932.71 157,934.05
72,364.74 607,661.52
373.44 16,534.31
68,199.57
1,354,760.01
653,623.00
254,700.00
837,960.00
27,000.00
1,647,960.00
350,000.00
1,528,394.00
43,145.00
173, 064.19
96,765.95
230,298.48
10,465.69
1,647,960.00
281, 800.43
173,633.99
43,145.00
131,391.71 2,685,648.27 5,342,782.00 2,657,133.73
191,625.05 632,159.99 (1,474,634.00) 2,106,793.99
89.6%
486,866.02
348,000.00
139.9%
86.8%
2,820,281.55
3,190,000.00
88.4%
98.3%
6,800.00
7,000.00
97.1%
19.2%
12,150.75
7,000.00
173.6%
20.1%
4,466.51
20,000.00
22.3%
27.5%
45,433.86
64,017.00
71.0%
0.0%
-
-
0.0%
85.8% 3,375,998.69 3,636,017.00 92.8%
73.5%
499,353.77
623,725.00
80.1%
62.0%
194,120.96
405,500.00
47.9%
72.5%
620,971.13
867,300.00
71.6%
61.2%
17,708.67
27,000.00
65.6%
0.0%
-
1,620,000.00
0.0%
19.5%
-
350,000.00
0.0%
88.6%
1,339,474.70
1,527,212.00
87.7%
0.0%
43,145.00
0.0%
50.3% 2,671,629.23 5,463,882.00 48.9%
704,369.46 (1,827,865.00)
REVENUES:
Storm Water Sales
Licenses & Permits
Charges for Services
Investment Earnings
Reimbursements
Fund Balance
TOTAL REVENUES
EXPENDITURES:
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Depreciation Expense
Capital Outlay
Debt Service
Transfers -Out
TOTAL EXPENDITURES
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
% Used
85.1%
100.0%
47.3%
67.6%
100.0%
0.0%
86.6%
53.8%
59.6%
86.7%
42.0%
0.0%
0.0%
89.1%
0.0%
50.5%
Summary Income Statement
Stormwater Fund
Month of
YTD Actual
2013 Budget
YTD Actual
October 2013
October 2013
2013 Budget
Balance
% Used
October 2012
2012 Budget
51,760.35
553,609.69
664,350.00
(110,740.31)
83.3%
521,918.61
613,250.00
70.00
2,645.00
-
2,645.00
100.0%
1,440.00
-
-
-
1,000.00
(1,000.00)
0.0%
472.51
1,000.00
549.68
1,000.00
(450.32)
55.0%
676.30
1,000.00
3,641.14
-
3,641.14
100.0%
8,382.95
-
-
-
-
-
0.0%
-
-
51,830.35
560,445.51
666,350.00
(105,904.49)
84.1%
532,890.37
615,250.00
10,380.83
95,229.89
211,877.00
116,647.11
44.9%
110,547.70
205,610.00
5,814.33
10,782.19
29,100.00
18,317.81
37.1%
19,723.36
33,100.00
10,875.38
65,560.47
144,300.00
78,739.53
45.4%
123,335.44
142,250.00
954.75
8,159.49
2,200.00
(5,959.49)
370.9%
923.00
2,200.00
-
-
113,060.00
113,060.00
0.0%
-
90,000.00
41,521.00
57,823.55
120,000.00
62,176.45
48.2%
-
157,000.00
-
148,809.30
198,857.00
50,047.70
74.8%
147,255.08
165,340.00
-
-
-
-
0.0%
-
-
69,546.29
386,364.89
819,394.00
433,029.11
47.2%
401,784.58
795,500.00
(17.715.94)
174.080.62
(153.044.00)
327.124.62
131.105.79
(180.250.00)
% Used
85.1%
100.0%
47.3%
67.6%
100.0%
0.0%
86.6%
53.8%
59.6%
86.7%
42.0%
0.0%
0.0%
89.1%
0.0%
50.5%
Summary Income Statement
HATS Fund
Month of
YTD Actual
2013 Budget
YTD Actual
October 2013
October 2013
2013 Budget
Balance
% Used
October 2012
2012 Budget
% Used
REVENUES:
Intergovernmental
-
90,956.70
136,396.00
(45,439.30)
66.7%
120,209.00
131,150.00
91.7%
Charges for Services
43,685.37
436,658.23
535,000.00
(98,341.77)
81.6%
385,326.62
480,000.00
80.3%
Investment Earnings
-
142.67
1,000.00
(857.33)
14.3%
219.74
1,000.00
22.0%
Reimbursements
18,635.62
2,000.00
16,635.62
931.8%
1,397.03
2,000.00
69.9%
Transfers -In
-
93,236.00
93,236.00
-
100.0%
89,650.00
89,650.00
100.0%
TOTAL REVENUES
43,685.37
639,629.22
767,632.00
(128,002.78)
83.3%
596,802.39
703,800.00
84.8%
EXPENDITURES:
Wages & Benefits
7,467.79
58,463.14
52,665.00
(5,798.14)
111.0%
59,970.36
55,375.00
108.3%
Supplies
4,210.10
399,952.10
535,000.00
135,047.90
74.8%
405,779.59
492,900.00
82.3%
Services & Charges
28,540.68
135,256.72
155,080.00
19,823.28
87.2%
108,893.88
155,455.00
70.0%
Miscellaneous Expenses
-
35.00
77.00
42.00
45.5%
878.50
70.00
1255.0%
Depreciation Expense
-
-
-
0.0%
-
-
0.0%
Capital Outlay
20,500.00
20,500.00
0.0%
0.0%
Debt Service
-
-
0.0%
0.0%
Transfers -Out
-
-
-
-
0.0%
-
-
0.0%
TOTAL EXPENDITURES
40,218.57
593,706.96
763,322.00
169,615.04
77.8%
575,522.33
703,800.00
81.8%
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
3.466.80
45.922.26
4.310.00
41.612.26
21.280.06
-
Executive summary
as of October 31, 2013
Asset allocation summary
Value on % of
10/31/2013 ($) portfolio
A Cash
3,273,631.19
24.32
Cash
3,273,631.19
2432
B Fixed Income
10,187,733.32
75.68
us
10,187,733.32
75.68
C Equity
0.00
0.00
D Commodities
0.00
0.00
E Non - Traditional
0.00
0.00
F Other
0.00
0.00
Total Portfolio
$13,461,364.51
100%
Balanced mutual funds represented in multiple
asset classes based on Morningstar
15
allocations
33.12 e
G Not rated
Equity sector analysis
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Expected cash flow
$ Thousands
53
44
35
27
_r A
18
9
e 0 -
Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct
2013 2014 2014
0 Taxable income
Total expected cash flow: $137,216.34
Cash flows displayed account for known events such as maturities and mandatory puts.
Portfolio does not contain applicable holdings - exhibit
intentionally left blank.
Credit quality of bond holdings
Report created on: November 01, 2013 Page 1 of 3
Value on
% of
Effective credit rating
Issues
10/31/2013 ($)
port.
A Aaa /AAA/AAA
5
4,338,863.83
42.61
B Aa/AA/AA
2
1,968,563.33
1931 F
C A/A/A
1
512,173.33
4.96 A
D Baa/BBB /BBB
0
0.00
0.00
E Non - Investment grade
0
0.00
0.00 C
F Certificate of deposit
15
3,368,132.82
33.12 e
G Not rated
0
0.00
0.00
Total
23
$10,187,733.32
100%
Report created on: November 01, 2013 Page 1 of 3
CrWe?
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
summaryIncludes all fixed -rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass - Through, Perpetual Preferred, and Foreign securities.
as of October 31, 2013
Bond overview
Total quantity
Total market value
Total accrued interest
Total market value plus accrued interest
Total estimated annual bond interest
Average coupon
Average current yield
Average yield to maturity
Average yield to worst
Average effective maturity
Credit quality of bond holdings
Report created on: November 01, 2013 Page 1 of 2
Investment type allocation
Value on
% of
Effective credit rating
Issues
10/31/2013 ($)
port.
A Aaa /AAA/AAA
5
4,338,863.83
42.61
B Aa/AA/AA
2
1,968,563.33
1931
C A/A/A
1
512,173.33
4.96
D Baa/BBB /BBB
0
0.00
0.00
E Non - investment grade
0
0.00
0.00
F Certificate of deposit
15
3,368,132.82
33.12
6 Not rated
0
0.00
0.00
Total
23
$10,187,733.32
100%
Report created on: November 01, 2013 Page 1 of 2
Investment type allocation
10,234,000
$10,145,460.80
% of
$42,272.52
Tax - exempt /
bond
$10,187,733.32
Investment type Taxable ($) deferred ($)
Total ($)
port.
$149,484.25
Certificates of deposit 3,368,132.82 0.00
3,368,132.82
33.06
1.49%
Municipals 1,023,251.67 0.00
1,023,251.67
10.04
1.47%
0.97%
U.S. federal agencies 5,796,348.83 0.00
5,796,348.83
56.90
0.97%
Total $10,187,733.32 $0.00
$10,187,733.32
100%
5.84
Bond maturity schedule
$ Millions
3.5
F
3.0
28.7%
A
2.5
2.0 18.3%
�
15.9%
B
1.5
9.8%
1.0
0.5
o.0%
t.a%
0.0% 0.o% o.o%
0.0% 0.0% 0.0%
00
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
2023 20242024+ Other
E Effective maturity schedule
Cash, mutual funds and some preferred securities are not included.
Report created on: November 01, 2013 Page 1 of 2
Cr We?
as of October 31, 2013
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
SIncludes all fixed -rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass - Through, Perpetual Preferred, and Foreign securities.
Summary of bond holdings
Maturity
Est. annual
Current
Yield to
Yield to
Adjusted
Unrealized
Year
Issues
Quantity
income ($)
yield ( %) maturity
( %)
worst ( %)
cost basis ($)
gain /loss ($)
Mkt. value ($) % of bond portfolio maturing
2013
0
0
NA
NA
2014
3
998,000
29,986.00
2.99%
0.79%
0.79%
1,000,313.82
2,664.60
1,013,137.93 -9.89%
2015
8
1,853,000
17,897.00
0.96%
0.57%
0.57%
1,853,000
10,699.00
1,868,665.35 - 18.37%
2016
1
145,000
1,812.50
1.24%
1.08%
1.08%
145,000
661.20
146,073.36101.44%
2017
5
1,548,000
42,048.75
2.61%
1.36%
1.36%
1,625,283.81
- 11,857.13
1,624,897.89 -15.9%
2018
1
240,000
3,240.00
1.40%
2.12 %
2.12%
240,000
- 8,616.00
231,623.67IN228%
2019
0
0
NA
NA
2020
0
0
NA
NA
2021
0
0
NA
NA
2022
2
2,450,000
24,500.00
1.03%
NA
NA
2,450,000
- 74,648.50
2,381,347.33- 23.41%
2023
3
3,000,000
30,000.00
1.03%
NA
NA
3,000,000
- 87,040.00
2,921,987.781 28.71%
2024
0
0
NA
NA
2025
0
0
NA
NA
2026
0
0
NA
NA
2027
0
0
NA
NA
2028
0
0
NA
NA
2029
0
0
NA
NA
2030
0
0
NA
NA
2031
0
0
NA
NA
2032
0
0
NA
NA
2033
0
0
NA
NA
2034
0
0
NA
NA
2035
0
0
NA
NA
2036
0
0
NA
NA
2037
0
0
NA
NA
2038
0
0
NA
NA
2039
0
0
NA
NA
2040
0
0
NA
NA
2041
0
0
NA
NA
2042
0
0
NA
NA
2042+
0
0
NA
NA
Other
0
0
NA
NA
Total
23
10,234,000
$149,484.25
1.47%
0.97%
0.97%
$10,313,597.63
$- 168,136.83
$10,187,733.32
Report created on: November 01, 2013 Page 1 of 6
O
IVBs
Bond holdings - as of October 31, 2013 (continued)
Details of bond holdings
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Report created on: November 01, 2013 Page 2 of 6
Effective rating/
Mkt. value ($)/
bond
Accr. interest ($)
Est. annual
$10,145,460.80
Adjusted
$42,272.52
Underlying rating
2.45%
599.28
Effective Call date/
income ($)/
YTM MY
cost basis ($)/
Market
503,340.00
(Mdy /Fitch /S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW ( %)
Unreal. g/I ($)
price ($)
2.46%
753.14
10,234,000
1.49%
09103/2019 NA
$149,484.25
0.97%
$10,313,597.63
NA
Total Bond Portfolio
1.47%
0.97%
$- 168,136.83
Effective rating/
Est. annual
Adjusted
Underlying rating
Effective Call date/
income ($)/
YTM MY
cost basis ($)/
Market
(Mdy /Fitch/S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
Y1W ( %)
Unreal. a/I (S)
price ($)
Maturing 2014
CHICAGO IF PROJ &TAX 20068
A3 /AA - /A+
500,000
5.30%
011012014
26,500.00
126%
502,313.82
100.668
OID99.702BE/R/ 5.300010114
A3 /AA - /A+
5.26%
1.26%
1,026.18
DTD 032906 /IL
BANK OF CHINA NY US RT
CD
249,000
0.60%
06/13/2014
1,494.00
021%
249,000.00
100.243
00.6000% MAT 06/13/14 FIXED
0.60%
021%
605.07
RATE CD /NY
HUNTINGTON NATL BK OH US RT
CD
249,000
0.80%
12/15/2014
1,992.00
0.43%
249,000.00
100.415
00.8000% MAT 12/15/14 FIXED
0.80%
043%
1,033.35
RATE CD /OH
Total 2014
998,000
3.01%
05109/2014
$29,986.00
0.79%
$1,000,313.82
2.99%
0.79%
$2,664.60
Effective rating/
Est. annual
Adjusted
Underlying rating
Effective Call date/
income ($)/
YTM MY
cost basis ($)/
Market
(Mdy /Fitch/S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
Y1W ( %)
Unreal. a/I ($)
price ($)
Maturing 2015
ALLY BANK UT US RT 00.9500%
CD
248,000
0.95%
02/09/2015
2,356.00
035%
248,000.00
100.762
MAT 02/09/15 FIXED RATE CD
0.94%
035%
1,889.76
/UT
GOLDMAN SACHS BANK NY US
CD
248,000
1.05%
02/09/2015
2,604.00
0.76%
248,000.00
100.370
RT 01.0500% MAT 02/09/15
1.05%
076%
917.60
FIXED RATE CD /NY
DORAL BANK PR RT 00.9500%
CD
248,000
0.95%
02/10/2015
2,356.00
035%
248,000.00
100.762
MAT 02/10/15 FIXED RATE CD
0.94%
035%
1,889.76
/PR
GE CAP BK UT US RT 01.1000%
CD
115,000
1.10%
06/08/2015
1,265.00
0.83%
115,000.00
100.424
MAT 06/08/15 FIXED RATE CD
1.10%
0.83%
487.60
/UT
Report created on: November 01, 2013 Page 2 of 6
of
Mkt. value ($)/
bond
Accr. interest ($)
port.
$10,145,460.80
100%
$42,272.52
$10,187,733.32
2.45%
599.28
Of
Mkt. value ($)/
bond
Accr. interest ($)
port.
503,340.00
4.96%
8,833.33
249,605.07
2.46%
573.04
250,033.35
2.46%
753.14
$1,002,978.42
9.89%
$10,159.51
Report created on: November 01, 2013 Page 2 of 6
Of
Mkt. value ($)/
bond
Accr. interest ($)
port.
249,889.76
2.46
542.20
248,917.60
2.45%
599.28
249,889.76
2.46
529.29
115,487.60
1.14
495.60
Report created on: November 01, 2013 Page 2 of 6
O
IVBs
Bond holdings - as of October 31, 2013 (continued)
Maturing 2015
BANK LEUMI NY US RT
00.8000% MAT 06/15/15 FIXED
RATE CD /NY
DISCOVER BANK DE US RT
01.0500% MAT 06/15/15 FIXED
RATE CD /DE
SALLIE MAE BANK UT US RT
01.1000% MAT 08/10/15 FIXED
RATE CD /UT
SAFRA NATL BK NY US RT
00.8000% MAT 08/17/15 FIXED
RATE CD /NY
Total 2015
Maturing 2016
AMERICAN EXPRESS C NY US RT
01.2500% MAT 08/09/16 FIXED
RATE CD /NY
Total 2016
Maturing 2017
MASSACHUSETTS DEPT TRANS
TAX SR B RV BE/R/ 2.408
010117 DTD 113011 /MA
FED FARM CREDIT BANK 04.875
DUE 011717 DTD 010907 VC
07172007
GE CAP BK UT US RT 01.7500%
MAT 08/03/17 FIXED RATE CD
/UT
Effective rating/
Of
cost basis ($)/
Market
Est. annual
price ($)
Underlying rating
100.579
1,441.71
Effective Call date/
income
YTM MY
(Mdy /Fitch/S &P)
Quantity
Coupon
maturity Call price ($) Curr. yield (%)
YTW ( %)
CD
249,000
0.80%
06/15/2015
1,992.00
0.44
18.37%
$10,699.00
Adjusted
0.80%
0.44
CD
248,000
1.05%
06/15/2015
2,604.00
0.69%
$145,000.00
1.44%
$661.20
1.04%
0.69%
CD
248,000
1.10%
08/10/2015
2,728.00
0.80%
101.413
- 9,601.22
491,617.59
1.09%
0.80
CD
249,000
0.80%
08/17/2015
1,992.00
0.50%
0.80%
0.50%
1,853,000
0.97%
05/11/2015
$17,897.00
0.57%
0.96%
0.57%
Effective rating/
Est. annual
Underlying rating
Effective Call date/
income ($)/
YTM MY
(Mdy /Fitch/S &P)
Quantity
Coupon
maturity Call price ($) Curr. yield ( %)
YTW ( %)
CD
145,000
1.25%
08/09/2016
1,812.50
1.08%
1.24%
1.08%
145,000
1.25%
08/09/2016
$1,812.50
1.08%
1.24%
1.08%
Effective rating/
Est. annual
Underlying rating
Effective Call date/
income ($)/
YTM MY
(Mdy /Fitch/S &P)
Quantity
Coupon
maturity Call price ($) Curr. yield ( %)
YTW ( %)
Aa3 /AA -/NR
500,000
2.41%
011012017
12,040.00
1.95%
NR/NR/NR
2.37%
1.95%
Aaa/AAA/AA+
431,000
4.88%
011172017
21,011.25
0.77%
NR/NR/NR
4.31%
0.77%
CD
130,000
1.75%
08/03/2017
2,275.00
1.63%
1.74%
1.63%
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Adjusted
Of
cost basis ($)/
Market
Unreal. a/I ($)
price ($)
249,000.00
100.579
1,441.71
248,000.00
100.578
1,433.44
248,000.00
100.525
1,302.00
249,000.00
100.537
1,337.13
$1,853,000.00
18.37%
$10,699.00
Adjusted
Of
cost basis ($)/
Market
Unreal. a/I ($)
price ($)
145,000.00
100.456
661.20
$145,000.00
1.44%
$661.20
Adjusted
cost basis ($)/
Market
Unreal. a/I ($)
price ($)
516,666.22
101.413
- 9,601.22
491,617.59
112.980
4,673.79
130,000.00
100.444
577.20
Report created on: November 01, 2013 Page 3 of 6
Of
Mkt. value ($)/
bond
Accr. interest ($)
port.
250,441.71
2.47
753.14
249,433.44
2.46
998.79
249,302.00
2.46%
627.81
250,337.13
2.47%
420.23
$1,863,699.00
18.37%
$4,966.35
Of
Mkt. value ($)/
bond
Accr. interest ($)
port.
145,661.20
1_44
412.16
$145,661.20
1.44%
$412.16
Report created on: November 01, 2013 Page 3 of 6
Of
Mkt. value ($)/
bond
Accr. interest ($)
port.
507,065.00
5.00%
4,013.33
486,943.80
4.80%
6,069.92
130,577.20
129
168.29
Report created on: November 01, 2013 Page 3 of 6
O
1 UBs
Bond holdings - as of October 31, 2013 (continued)
Maturing 2017
GE CAP RETAIL BK UT US RT
01.7500% MAT 08/03/17 FIXED
RATE CD /UT
SUN NATL BK NJ US RT
01.0000% MAT 10/03/17 FIXED
RATE CD /NJ
Total 2017
Maturing 2018
ENERBANK UT US RT 01.3500%
MAT 10/04/18 FIXED RATE CD
/UT
Total 2018
Maturing 2022
FHLB STEP UP CALL BOND 01 000
DUE 092822 DTD 092812 VC
03282013
FHLB STEP UP CALL BOND 01 000
DUE 122822 DTD 122812 VC
06282013
Tota12022
Maturing 2023
FHLB STEP UP CALL BOND 01 000
DUE 013023 DTD 013013 VC
07302013
Effective rating/
11/23/2022 $24,500.00
NA
Market
Est. annual
NA
Underlying rating
Est. annual
1,096.68
Effective Call date/
income ($)/
YTM MY
(Mdy /Fitch/S &P)
Quantity
Coupon
maturity Call price ($) Curr. yield (%)
YTW ( %)
CD
247,000
1.75%
08/03/2017
4,322.50
1.63%
price ($)
240,000.00
96.410
-8,616.00
1.74%
1.63%
CD
240,000
1.00%
101032017
2,400.00
0.92%
Market
Unreal. a/I ($)
price ($)
950,000.00
1.00%
0.92
1,548,000
2.79%
04 107/2017
$42,048.75
1.36%
2.61%
1.36%
Effective rating/
Est. annual
Underlying rating
Effective Call date/
income ($)/
YTM MY
(Mdy /Fitch/S &P)
Quantity
Coupon
maturity Call price ($) Curr. yield (%)
YTW ( %)
CD
240,000
1.35%
10/04/2018
3,240.00
2.12%
1.40%
2.12%
240,000
1.35%
10/04/2018
$3,240.00
2.12%
1.40%
2.12%
Effective rating/
Est. annual
Underlying rating
Effective Call date/
income ($)/
YTM MY
(Mdy/Fitch/S &P)
Quantity
Coupon
maturity Call price ($) Curr. yield ( %)
YTW ( %)
Aaa/NR/AA+
950,000
1.00%
09/28/2022 12/28/2013
9,500.00
NA
NR/NR/NR
100.00
1.03%
NA
NR/NR/AA+
1,500,000
1.00%
121282022 12/28/2013
15,000.00
NA
NR/NR/NR
100.00
1.03%
NA
2,450,000 1.00%
11/23/2022 $24,500.00
NA
Market
1.03%
NA
Effective rating/
Est. annual
1,096.68
Underlying rating
Effective Call date/ income ($)/
YTM MY
(Mdy /Fitch/S &P) Quantity Coupon
maturity Call price ($) Curr. yield ( %)
YTW ( %)
Aaa/NR/AA+ 1,000,000 1.00%
01/30/2023 01/30/2014 10,000.00
NA
NR/NR/NR
100.00 1.02%
NA
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Adjusted
Of
cost basis ($)/
Market
Unreal. a/I ($)
price ($)
247,000.00
100.444
1,096.68
977,710.00
240,000.00
100.310
744.00
$1,625,283.81
15.90%
$- 11,857.13
Adjusted
Of
cost basis ($)/
Market
Unreal. a/I ($)
price ($)
240,000.00
96.410
-8,616.00
$240,000.00
2.28%
$- 8,616.00
Adjusted
cost basis ($)/
Market
Unreal. a/I ($)
price ($)
950,000.00
97.157
- 27,008.50
1,500,000.00
96.824
-47,640.00
$2,450,000.00
$- 74,648.50
Adjusted
cost basis ($)/ Market
Unreal. a/I ($) price ($)
1,000,000.00 97.771
- 22,290.00
$2,375,351.50 23.41%
Of
Mkt. value ($)/
bond
Accr. interest ($)
port.
248,096.68
2.45%
1,042.14
977,710.00
240,744.00
237%
177.53
$1,613,426.68
15.90%
$11,471.21
Of
Mkt. value ($)/
bond
Accr. interest ($)
port.
231,384.00
228%
239.67
$231,384.00
2.28%
$239.67
$2,375,351.50 23.41%
Of
Mkt. value ($)/
bond
Accr. interest ($)
port.
922,991.50
9.10%
870.83
977,710.00
1,452,360.00
1432
5,125.00
$2,375,351.50 23.41%
$5,995.83
Of
Mkt. value ($)/
bond
Accr. interest ($)
port.
977,710.00
9.64%
2,500.00
Report created on: November 01, 2013 Page 4 of 6
Bond holdings - as of October 31, 2013 (continued)
Maturing 2023
FHLB STEP UP CALL BOND 01.000
DUE 013023 DTD 013013 EC
07302013
FHLB BOND STEP -UP 01.000
DUE 060623 DTD 060613 EC
12062013
Total 2023
Total Bond Portfolio
Effective rating/
% of
Est. annual
Market
Underlying rating
bond
Unreal. a/1 ($)
Effective Call date/
income
YTM MY
(Mdy /Fitch/S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW ( %)
Aaa/NR/AA+
1,000,000
1.00%
01/30/2023 01/30/2014
10,000.00
NA
NR/NR/NR
4,027.78
100.00
1.03%
NA
Aaa/NR/AA+
1,000,000
1.00%
06/06/2023 12/06/2013
10,000.00
NA
NR/NR/NR
100.00
1.03%
NA
Mkt. value ($)/
3,000,000
1.00%
03113/2023
$30,000.00
NA
;10,313,597.63
NA
$10,145,460.80
100%
1.03%
NA
Effective rating/
Est. annual
Underlying rating
Effective Call date/
income ($)/
YTM MY
(Mdy /Fitch /S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
YTW ( %)
10,234,000
1.49%
09/03/2019 NA
$149,484.25
0.97%
1.47%
0.97%
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Adjusted
% of
cost basis ($)/
Market
Mkt. value ($)/
bond
Unreal. a/1 ($)
price ($)
Accr. interest ($)
port.
1,000,000.00
96.844
968,440.00
9.55%
- 31,560.00
2,500.00
1,000,000.00
96.681
966,810.00
9.53%
- 33,190.00
4,027.78
$3,000,000.00
$2,912,960.00
28.71%
$- 87,040.00
$9,027.78
Adjusted
% of
cost basis ($)/
Market
Mkt. value ($)/
bond
Unreal. g/1 ($)
price ($)
Accr. interest ($)
port.
;10,313,597.63
NA
$10,145,460.80
100%
$- 168,136.83
$42,272.52
Report created on: November 01, 2013 Page 5 of 6
Planning and Zoning Monthly Activities
Activity
Number of Planning Applications Reviewed and
Processed
Number of Joint Planning Board Applications
Reviewed and Processed
Number of Planning Commission Meetings
Number of Joint Planning Meetings
Number of Zoning Reviews for Building Permits
(Compliance with Zoning Code)
Number of Land Use Permits Issued -(Fences,
small sheds, patios, driveways, detached decks, etc.)
Number of Zoning Review for Sign Permits
Number of Predevelopment /Pre Application
Meetings
Number of Misc. Planning Meetings
Number of Zoning Enforcement Cases
Number of Walk -In Customers Served
Site Visits
Number
0
0
1
1
6
13
26
0
Month/Year: October, 2013
Additional Info.
Consideration of Comprehensive Plan
Final plat of Riverside Church Addition
19 Resource Allocation, Management
Team - 4, City Council - 2, Planning
Commission, Joint Planning meeting,
Met with Landform, Met with Brunton
Architects, Luce Line Trail meeting,
License application process,
Harrington Merrill meeting, City Center
carpet meetings - 2, New Ulm glass
meeting, Copier training, Supervisor
time sheet training
2 Jefferson and 51h Ave NE red tags.
315
Walgreens - 3, 5t" Ave NW, 5t" Ave
NE, Maurices - 2, Jefferson Street
property, 5t" Ave property, Woodstone,
430 Water St NW, Misc. site visits
Dan Jochum attended the Land Use Training Session in St. Louis Park
Planning, Zoning and Building Dept. Monthly Report
October 2013
Building Department Permit Activities
Other Building Inspection Activities Lenny left on Oct 1 for medical leave, Kevin Piepenberg from Meeker County is filling
in afternoons.
Evergreen Meals served in October
Park
Week of
Hutchinson Towers
10/2012
10/2013
2012 Year to Date
2013 Year to Date
Total Number Inspections
197
114
117
108
914
52
1484
% of Inspections done within 24 HRS
148
N/A
100.0%
35
N/A
10/13 - 10/1!
99.80%
Total Number Plan Reviews
70
24
15
70
24
265
172
% of Plan Reviews completed in 21 Days
123
N/A
100%
10/27 -10/3:
N/A
133
100%
Building Permits Issued by Type
Number of Permits &
Number of Permits &
Year
to Date Number
Year to Date Number
293
617
Valuation
Valuation
Permits & Valuation
Permits & Valuation
Commercial (new)
0
$0.00
2 $728,000.00
3
$11,900.00
6
$4,031,400.00
Commercial ( additions /remodels)
12
$297,672.00
10 $220,000.00
75
$3,044,672.00
76
$3,074,801.00
Total Commercial
12
$297,672.00
12 $948,000.00
78
$3,056,572.00
82
$7,106,201.00
Industrial (new)
0
0 $0.00
0
1
$1,200,000.00
Industrial (additions /remodels)
0
$0.00
0 $0.00
3
$864,600.00
1
$20,000.00
Total Industrial
0
$0.00
0 $0.00
3
$864,600.00
2
$1,220,000.00
Fire Sprinkling
2
$0.00
3 $36,350.00
4
$1,600.00
9
$101,135.00
New Residential
1
$280,000.00
2 $334,000.00 C
5
$935,140.00
10
$2,022,254.00
Residential misc (additions /remodels)
15
$44,300.00
5 $25,000.00
103
$719,564.00
118
$655,170.00
Set Fee permits (reside, reroof, window)
45
69
523
485
HRA Permits
4
$30,200.00
3 $12,500.00
16
$149,146.00
6
$166,500.00
Subtotal Building Permits
79
$652,172.00
94 $1,355,850.00
732
$5,726,622.00
712
$11,271,260.00
Mechanical
32
$48,740.00
20 $27,434.00
149
$1,169,364.00
140
$655,103.00
HRA Mechanical
0
0 $0.00
0
4
Plumbing
10
4
62
62
HRA Plumbing
0
0
0
2
Signs
5
$0.00
26 $635.00
82
$188.00
101
$1,314.00
Total Valuation
126
$700,912.00 144 $1,383,919.00
1025
$6,896,174.00
1021
$11,927,677.00
*Set fees not included in valuation
A Commercial New 1370 Montreal
St SE (Maurices)
$400,000; 1025
Dale St SW (Woodstone) $328,000
B Commercial Remodel 1095 HWY 15
S (Hutchinson Health) laundry remodel
$140,000; 35 Adams St
NE (OHLY)
reroof $11,000;
225 Michigan St SE (Hutch Utilities)
reroof
$36,000
C New Residential 209 Ottawa
Ave SE $167,000; 205 Ottawa Ave SE $167,000
Other Building Inspection Activities Lenny left on Oct 1 for medical leave, Kevin Piepenberg from Meeker County is filling
in afternoons.
Evergreen Meals served in October
Park
Week of
Hutchinson Towers
Silver Lake
Glencoe
Brownton
Stewart
10/1 -10/5
197
124
47
108
37
52
10/6 -10/12
363
148
67
144
35
75
10/13 - 10/1!
255
167
70
141
36
70
10/20 - 10/21
265
155
55
123
36
70
10/27 -10/3:
208
133
54
101
38
54
Total
1288
727
293
617
182
321
Total Meals served in October
3428
Dates Closed
f RA
Hutchinson Mousing &
Redevelopment Authority
Regular- Board Meeting Tuesday, October 15, 2013, 7:00 AM
Minutes
1. CALL TO ORDER. Chairman LaVonne Hansen called the meeting to order. Members Present:
LouAnn Holmquist, Steve Jensen, and Joel Kraft. Staff Present: Jean Ward and Judy Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON SEPTEMBER 17, 2013
Steve Jensen moved to approve the Minutes of the regular board meeting as written. LouAnn
Holmquist seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
a. Joel Kraft moved to approve the City Center General Fund payments of $24,406.62 for checks
8345 to 8352 and the September 30, 2013 City Center Financial Statements. LouAnn Holmquist
seconded and the motion carried unanimously.
b. Joel Kraft moved to approve the Park Towers operating account payments of $166,731.93 for
checks 12538 to 12569 and consideration of Park Towers Security account payment of $463.71 for
check 1500 and consideration of August 2013 Financial Statements. Steve Jensen seconded and the
motion carried unanimously.
c. Steve Jensen moved to approve payment of salaries and benefits for September upon receipt of
billing from the city. LouAnn Holmquist seconded and the motion carried unanimously.
4. PARK TOWERS UPDATE
a. October 2013 Occupancy Report: 98 %; six people on the waiting list that are being processed for
the vacant units.
b. Update on Boiler Project: The boilers are up and running. Staff training on the new system is this
afternoon.
c. Joel Kraft moved to approve Resolution #2013 -14 to void check number 12164. Steve Jensen
seconded and the motion carried unanimously.
d. Joel Kraft moved to approve the Schedule of Charges revised October 15, 2013. LouAnn
Holmquist seconded and the motion carried unanimously.
5. UPDATE ON 907 LEWIS AVE
Judy Flemming reviewed with the Board the construction schedule for 907 Lewis Avenue provided by
new High School Instructor, Patrick Duffy.
6. CONSIDERATION OF RESOLUTION # 2013- 13APPROVAL OF SUB -PRIME LOAN POLICY
REVISION, SHORT SALE POLICY REVISION, AND HILP REVISION
Steve Jensen moved to approve Resolution # 2013 -13 approval of sub -prime loan policy revision, short
sale policy revision and the HILP revision. LouAnn Holmquist seconded and the motion carried
unanimously.
7. CONSIDERATION OF REVISED HRA FEE SCHEDULE
Steve Jensen moved to approve the revised HRA fee schedule. Joel Kraft seconded and the motion
carried unanimously.
October 15, 2013 Minutes Page 1 of 2
8. HOUSING DATA
a. September 30, 2013 Median Sales price for Hutchinson: $125,000
b. Third Quarter foreclosure data: 35 sheriff sales at end of third quarter; projecting out to be about the
same as last year.
c. Apartment Vacancy data: Senior Housing, Non - Market Rate: 2.26 %; Senior Housing Market Rate:
4.92 %; General Occupancy, Non - Market Rate: 4.33 %; General Occupancy, Market Rate: 3.76%
for a combined total of 3.75 %.
9. SCDP REHAB PROJECTS
2 completed units; 4 under construction; 2 closing scheduled; 2 in application stage; 3 on target area
waiting list; and 5 on citywide waiting list.
10. TAX FORFEITURE AUCTION SET FOR NOVEMBER 7" - 141 5" AVE NE- MINIMUM BID OF
$552.00
Joel Kraft moved to proceed with the purchase of 141 5rh Avenue NE after notification of CRV funding
award. Steve Jensen seconded and the motion carried unanimously.
11. COMMUNICATIONS
a. NAHRO Email: The Federal Government Shutdown effects on PHA's
b. HAI Group Award: Low Loss Achievement Award
c. Subordination Request: Joel Kraft moved to approve a subordination request for Schmeling SCDP
Loan #8686 and Schmeling City Revolving loan contingent to the Loan Review Committee
approval. Steve Jensen seconded and the motion carried unanimously.
d. Some Island View Heights lots are going to be on the County's Tax Forfeited Auction coming up in
November.
12. ADJOURNMENT
Joel Kraft moved to adjourn and Steve Jensen seconded. There being no other business, Chairman
LaVonne Hansen declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
G Forcier, Secretary/Treasurer
r3' �
October 15, 2013 Minutes Page 2 of 2