cp11-12-2013Enterprise Fund Budget Workshop - 4: 00 p.m.
AGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, NOVEMBER 12, 2013
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Oak Heights Covenant Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS. DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF OCTOBER 22, 2013
Action — Motion to reject — Motion to approve
5 min. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
(b) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS
- CHANGE ORDER NO. 1 — LETTING NO. 1, PROJECT NO. 13 -01 (JEFFERSON STREET SE
RECONSTRUCTION PHASE 1)
- SUPPLEMENTAL AGREEMENT NO. 1 — LETTING NO. 1, PROJECT NO. 13 -01
(JEFFERSON STREET SE RECONSTRUCTION PHASE 1)
- SUPPLEMENTAL AGREEMENT NO. 1 — LETTING NO. 1, PROJECT NO. 13 -01
(JEFFERSON STREET SE RECONSTRUCTION PHASE 1)
(c) CONSIDERATION FOR APPROVAL OF ITEMS FOR LYNN ROAD SW IMPROVEMENTS
PROJECT — LETTING NO. 2, PROJECT NO. 14 -02
(d) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSES
- HUTCHINSON EAGLES 94441 ON MAY 17, 2014
- UPPER MIDWEST ALLIS CHALMERS CLUB ON JULY 27, 2014
(e) CONSIDERATION FOR APPROVAL OF CITY CENTER CARPET REPLACEMENT
(fl CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A
(g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B
CITY COUNCIL AGENDA NOVEMBER 12, 2013
Action — Motion to reject — Motion to approve
8. PUBLIC HEARINGS —6:00 P.M.
5 min. (a) CONSIDERATION OF CHARTER AMENDMENTS AS RECOMMENDED BY HUTCHINSON
CHARTER COMMISSION
Motion to reject — Motion to approve
9. COMMUNICATIONS. REQUESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise policy. Always looking toward the future, not monitoring past)
10. UNFINISHED BUSINESS
15 min. (a) COMMENTS AND UPDATE ON COMPREHENSIVE PLAN
Action —
11. NEW BUSINESS
5 min. (a) CONSIDERATION AND APPROVAL OF RESOLUTION NO. 14203 AUTHORIZING THE
PERA PHASED RETIREMENT OPTION FOR THE CITY OF HUTCHINSON AND
DESIGNATING THE CITY ADMINISTRATOR AS THE COORDINATOR OF THE PROGRAM
Action — Motion to reject — Motion to approve
5 min. (b) POLICE MEMORIAL UPDATE AND CONSIDERATION FOR APPROVAL OF
MOVING FORWARD
Action — Motion to reject — Motion to approve
10 min. (c) AUTOMATIC METER READING SYSTEM AND METER REPLACEMENT DISCUSSION
Action -
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy thatguides the organization
and Council and manage the logistics of the Council. May include monitoring reports, policy development and
governance process items.
(a) EDA BOARD MEETING MINUTES FROM SEPTEMBER 25, 2013
(b) AIRPORT COMMISSION MINUTES FROM SEPTEMBER 26, 2013
(c) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM OCTOBER 1, 2013
(d) FIRE DEPARTMENT MONTHLY REPORT FOR OCTOBER 2013
(e) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MEETING MINUTES FROM
2
CITY COUNCIL AGENDA NOVEMBER 12, 2013
OCTOBER 7, 2013
(f) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR SEPTEMBER
2013
(g) HUTCHINSON UTILITIES COMMISSION MINUTES FROM SEPTEMBER 25, 2013
13. MISCELLANEOUS
1 1 :W
3
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, OCTOBER 22, 2013
1. CALL TO ORDER — 5:30 P.M.
Mayor Steve Cook called the meeting to order. Members present were Mary Christensen, Bill Arndt, Gary
Forcier and Chad Czmowski. Others present were Jeremy Carter, City Administrator, Kent Exner, City Engineer
and Marc Sebora, City Attorney.
2. INVOCATION — Rev. Gerhard Bode, Peace Lutheran Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS. DONATIONS AND COMMUNITY SERVICE TO THE CITY
Council Member Christensen thanked all involved on the installation of the mural that was placed on the
building at Main Street /Franklin Street. A dedication will be held this Friday at 4:00 p.m.
Council Member Arndt mentioned that a former long -time employee, Randy DeVries passed away.
Council Member Arndt acknowledged the years of service DeVries gave to the City.
5. PUBLIC COMMENTS
David Allen, 12552 2001h Street, presented before the Council. Mr. Allen urged the Council to delay
implementation of the Comprehensive Plan to provide more opportunity for public input. Mr. Allen
feels that the plan has changed since originally presented. One of the changes is including the Imagine
Hutchinson report being part of the Comprehensive Plan, which was not originally included.
William Christensen, Hutchinson Township Supervisor, presented before the Council. Mr. Christensen
noted that Hutchinson Township has concerns with the plan and annexation issues. Mr. Christensen
raised concerns that no communication was given to Hutchinson Township.
Mayor Cook commented that all township supervisors were provided communication about the
comprehensive plan throughout the process. Mayor Cook spoke that the intention of the City is not to
annex, but rather to redevelop areas within the city limits.
Jim Bobier, 20926 Skyview Avenue, Acoma Township Board. Mr. Bobier commented that Acoma
Township was not communicated this information and he wished more information and meetings would
have been held.
Craig Bishop, 221 Freemont Avenue, presented before the Council. Mr. Bishop noted that a group he
belongs to put together 18 pages of comments related to the comprehensive plan and concerns they
have. The group would like a meeting with the City to address these issues.
Mayor Cook commented that the Imagine Hutchinson plan was already adopted by the City. A lot of
items in the Imagine Hutchinson plan and the comprehensive plan are opportunity -based and is a plan to
capture ideas — not necessarily that all of them will happen. Spending issues are always an item of
discussion and taken into consideration when plans are implemented. There is much opportunity to
discuss things when projects are actually implemented, if they are.
CITY COUNCIL MINUTES OCTOBER 22, 2013
Anthony Will, owner Broadband Corp located on Hwy 7 West, presented before the Council. Mr. Will
clarified that the Imagine Hutchinson plan has been adopted already by the city. Mr. Will did note that
meetings have been held to review the comprehensive plan, however he requested of the City Council
that an additional meeting or public hearing be held to allow the townships involved to voice their
concerns.
6. MINUTES
(a) REGULAR MEETING OF OCTOBER 8, 2013
Motion by Arndt, second by Christensen, to approve the minutes as presented. Motion carried
unanimously.
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14201 — RESOLUTION CERTIFYING SPECIAL ASSESSMENTS TO
MCLEOD COUNTY
2. RESOLUTION NO. 14202 — RESOLUTION APPROVING CITY OF HUTCHINSON BURNS
MANOR REAL ESTATE DECLARATION
(b) CONSIDERATION FOR APPROVAL OF ALLOWING TEMPORARY PARKING ON
SHERWOOD STREET SE ON OCTOBER 31 AND NOVEMBER 2, 2013
(c) CONSIDERATION FOR APPROVAL OF APPOINTMENTS TO PUBLIC ARTS COMMISSION
(d) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Items 7(a)2 and 7(d) were pulled for separate discussion.
Motion by Czmowski, second by Forcier, to approve the consent agenda with the exception of the
items noted above. Motion carried unanimously.
Item 7(a)2 had further discussion. Marc Sebora, City Attorney, explained that the legal description in
the document had an error and has been corrected. Therefore, a new copy was distributed.
Motion by Arndt, second by Christensen, to approve Item 7(a)2 as corrected. Motion carried
unanimously.
Item 7(d) had further discussion. Jeremy Carter, City Administrator, explained that a revised check
register had been distributed due to additional payments needing to be made related to the Fire Relief
Association.
Motion by Arndt, second by Czmowski, with Forcier abstaining, to approve Item 7(d). Motion carried
unanimously.
2
CITY COUNCIL MINUTES OCTOBER 22, 2013
8. PUBLIC HEARINGS — 6:00 P.M. - NONE
9. COMMUNICATIONS. REQUESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise policy. Always looking toward the future, not monitoring past)
(a) ANNUAL UPDATE BY THE SOUTHWEST INITIATIVE FOUNDATION — CHERYL
GLAESER
Cheryl Glaeser, Southwest Initiative Foundation (SWIF), presented before the Council. Ms. Glaeser
provided an overview of the Foundation and its recent work. SWIF is a regional community
foundation serving 18 counties of southwest Minnesota. SWIF was formed in 1986 in partnership
with The McKnight Foundation. Ms. Glaeser reviewed SWIF's budget and the revenue sources to
support the budget. Some of the programs SWIF accomplished in 2013 include awarding $462,000
in grants; disbursing $1,021,450 in loans; "Keep it Growing" Farmland Program; and distributing
10,000 books to children in Early Childhood. Ms. Glaeser reviewed examples of grants benefiting
the Hutchinson area and programs /assistance related to business finance and entrepeneurship. Ms.
Glaeser reviewed programs in Early Childhood and Thrive and community and designated fund
partnerships. Ms. Glaeser spoke of the Transfer of Wealth which is from baby boomers to their
heirs. A study completed shows that the Transfer of Wealth for the 18 counties of southwest
Minnesota through 2030 is $4.5 billion. Ms. Glaeser reviewed the "Keep it Growing" farmland
retention program. This program allows SWIF to accept gifts of farmland and retain the land as an
asset, allowing it to continue to be farmed. There is currently more than 1500 acres of farmland in
the program. Lastly, Ms. Glaeser reviewed a breakdown of giving to SWIF.
Mayor Cook noted that the City is proud to be a host to the SWIF corporate office.
(b) UPDATE ON 2013 COMPREHENSIVE PLAN PROCESS
Dan Jochum, Planning Director, presented before the Council. Mayor Cook noted that the last
public hearing was held at the Planning Commission on this topic and the Planning Commission
recommended that typographical errors and other corrections be made to the plan and then
forwarded to the Council for their consideration. Mayor Cook noted that the Council has not had
an opportunity to fully review the plan and expressed that perhaps the Council be given a copy of
all of the comments submitted regarding the plan and make their own suggestions to any changes to
the plan. Then only one edit of the plan would need to be done by the consultant and not more than
one which would be a cost savings to the City. Mr. Jochum noted that all of the comments received
at the three public hearings are being catalogued and will be forwarded to the Council.
Mr. Jochum clarified that there is a Hutchinson Joint Planning Board and the City has one
representative on the Board. All recommendations from the Joint Planning Board are then
forwarded to the McLeod County Board of Commissioners. The Joint Planning Board or McLeod
County could develop a comprehensive plan if they wish. The City's comprehensive plan itself
does not have any specific plans for annexation. Annexation is mentioned related to orderly
annexation. If this is an issue in the plan, it can be removed and it will not affect the city. The
Imagine Hutchinson plan has been mentioned, however the comprehensive plan references it as an
appendix and it is not the same plan or incorporated in to the comprehensive plan.
Council Member Forcier suggested perhaps holding another public hearing due to the interest by
constituents.
3
CITY COUNCIL MINUTES OCTOBER 22, 2013
Mayor Cook, Council Member Christensen and Czmowski noted that they would like to review the
comments before another public hearing is held.
Council Member Arndt noted that if there are major concerns with others, another meeting could be
held to discuss concerns related to the plan. Council Member Arndt commented that the City, in his
tenure on the Council and joint planning boards, has never taken land away through annexation.
This item will be discussed at the November 12, 2013, City Council meeting. This meeting will
provide the Council an opportunity to ask questions and have clarification on items. The Council
will then decide if any future meetings will need to be held.
10. UNFINISHED BUSINESS
11. NEW BUSINESS
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy thatguides the organization
and Council and manage the logistics of the Council. May include monitoring reports, policy development and
governance process items.
(a) HUTCHINSON LIBRARY BOARD MINUTES FROM SEPTEMBER 23, 2013
(b) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM AUGUST 5,
2013
(c) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM
SEPTEMBER 17, 2013
(d) CITY OF HUTCHINSON INVESTMENT REPORT FOR SEPTEMBER 2013
13. MISCELLANEOUS
Mary Christensen — Council Member Christensen noted that the depot site is coming along very well.
Bill Arndt — Council Member Arndt commented that the veterans' helicopter dedication will be held on
November 2nd at 3:30 p.m. at VMF Park.
Mayor Cook mentioned that Attorney Marc Sebora had sent a letter to Colin Clark, who has retained the
name Imagine Hutchinson on a web site he hosts. The City had initiated the name Imagine Hutchinson
as part of the downtown plan and created a web site for the Imagine Hutchinson Plan. Mr. Sebora noted
that Colin Clark has created a corporation called Imagine Hutchinson and created a web site with the
same name that has no affiliation with the City. This has caused confusion amongst residents. Mayor
Cook commented that the main confusion is that there is an Imagine Hutchinson Downtown Plan survey
on other sites that is to link to a former Imagine Hutchinson web site, but links to the Imagine
Hutchinson web site as it is now — not a City web site. The mayor and Mr. Sebora have asked Mr. Clark
to cease using Imagine Hutchinson as his own to lessen confusion amongst residents.
14. ADJOURN
Motion by Arndt, second by Christensen, to adjourn at 6:50 p.m. Motion carried unanimously.
11
HUTCHINSON CITY COUNCIL Ci =q�f��
Request for Board Action 7AL
Agenda Item: Approval of Project Change Orders & Supplemental Agreements
Department: PW /Eng
LICENSE SECTION
Meeting Date: 11/12/2013
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
As construction has proceeded on the below listed projects there has been additional work, project scope revisions,
and /or construction completion date changes. The items specified below have been identified and deemed necessary
to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders
are proposed as noted:
o Change Order No. 1 - Letting No. 1 /Project No. 13 -01 - Jefferson St SE from Washington to Oakland
This Change Order addresses the discovery of storm manhole #E1 being sized too small for the number of pipes
entering this structure, the 72" manhole needed to be block built due to long lead time in manufacturer making a new
structure. This change results in an increase of $4,147.61 to the contract price. This additional work does not affect
the Substantial Completion Date or Final Completion Date.
o Supplemental Agreement No. 1 - Letting No. 1 /Project No. 13 -01 - Jefferson St SE from Washington to Oakland
This Change Order addresses Nucular Testing of specified density for Utility Trench Backfill. This change does not
affect the contract price or the final completion date.
o Supplemental Agreement No. 2 - Letting No. 1 /Project No. 13 -01 - Jefferson St SE from Washington to Oakland
This Change Order addresses the shortage of sod caused by the summer drought and extension of the Substantial
Completion Date for sod only to May 15, 2014. The additional work results in no increase to the current contract
amount and does not affect the Final Completion Date.
BOARD ACTION REQUESTED:
Approval of Change Orders 1 & 2 and Supplemental Agreement No. 1
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 4,147.61
Total City Cost: $ 4,147.61 Funding Source: 2013 Construction Funds
Remaining Cost: $ 0.00 Funding Source:
Change Order
STATE AID FOR LOCAL TRANSPORTATION
CHANGE ORDER
City /County of City of Hutchinson
Change Order No. 1
Page 1 of 1
Nov 2007
FEDERAL PROJECT NO.
STATE PROJECT NO.
LOCAL PROJECT NO.
CONTRACT NO.
I Quantity
SAP 133 - 103 -001
L1 P13 -01
L1 P13 -01 Fund 7741
CONTRACTOR NAME AND ADDRESS
LOCATION OF WORK
R & R Excavating
Jefferson St SE from Washington Ave E to Oakland Ave SE
1149 Hwy 22 South
TOTAL CHANGE ORDER AMOUNT
Hutchinson, MN 55350
$4,147.61
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the
following provisions.
Due to the discovery of storm manhole #E1 being sized too small for the number of pipes entering this structure, the 72" manhole
needed to be block built due to long lead time in manufacturer making a new structure. Total cost of materials, labor, restocking,
and equipment is $4,147.61.
This additional work does not affect the Substantial Completion Date or the Final Completion Date.
COST BREAKDOWN
Item No.
Item
Unit
Unit Price
I Quantity
Amount
Funding Category No. 002
2506.501
CONSTRUCT DRAINAGE STRUCTURE
I EACH
1 $4,147.61
1
$4,147.61
Funding Category No. 002 Total:
$4,147.61
Change Order No. 1 Total:
$4,147.61
Funding category is required for federal projects.
CHANGE IN CONTRACT TIME (check one)
Due to this change the Contract Time:
a. [ ] Is Increased by Working Days b. [ X ] Is Not Changed
[ ] Is Decreased by Working Days
[ ] Is Increased by Calendar Days c. [ ] May be revised if work affected the controlling operation
[ ] Is Decreased by Calendar Days
Approved By Project Engineer: Kent Exner Approved By Contractor: R & R Excavating
Approved by Hutchinson City Council on 11/12/2013.
Signed Signed
Date: 11/12/2013 Phone: (320) 234 -4212 Date: Phone: (320) 587 -5918
Original to Project Engineer; Copy to Contractor
Once contract has been fully executed, forward a copy to DSAE for funding review:
The State of Minnesota is not a participant in this contract; signing by the District State Aid Engineer is for FUNDING
PURPOSES ONLY. Reviewed for compliance with State and Federal Aid Rules /Policy. Eligibility does not guarantee
funds will be available.
This project is eligible for: Federal Funding State Aid Funding Local funds
District State Aid Engineer: Date:
http: hu- webs RtAEC !Reports ipt_ChangeOrder asp ?changeorderid — 46 11 ; 6 3013
Supplemental Agreement
STATE AID FOR LOCAL TRANSPORTATION
SUPPLEMENTAL AGREEMENT
City /County of City of Hutchinson
Supplemental Agreement No. 1
Page 1 of 1
Nov 2007
FEDERAL PROJECT NO. I STATE SAP1 PROJECT
00 NO. I LOCAL 1 P 3 -01OJECT NO. I CONTRACT NO. Fund 77411
CONTRACTOR NAME AND ADDRESS LOCATION OF WORK
R & R Excavating Jefferson St SE from Washington Ave E to Oakland Ave SE
1149 Hwy 22 South TOTAL SUPPLEMENTAL AGREEMENT AMOUNT
Hutchinson, MN 55350 $0.00
This Contract is between the Local Government Entity and Contractor as follows:
WHEREAS: This Contract provides for, among other things, improvement of Jefferson Street SE from Washington Avenue East to
Oakland Avenue SE by roadway construction, curb and gutter, draintile installation, bituminous /concrete surfacing,
stormwater /drainage, water distribution, sanitary seer, street lighting, trails /sidewalks, landscaping, restoration and appurtenances; and
WHEREAS: Document 0820, Section 2600.3 Trench Excavation and Backfill /Surface Restoration provided that Trench Backfill Type "B"
is required 95% of specified density from the pipe engagement zone to 3' below finished surface; and
WHEREAS: The Engineer has recommended that the specified density for trench excavation be tested by Nucular Testing Method.
NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD THAT:
1) Testing of specified density for Utility Trench Backfill shall be accompanied by Nucular Testing.
2) There will be no change in contract unit prices as a result of this agreement.
3) Contract time will not be affected as a result of this agreement except as may be provided by MnDOT Specification 1806.
4) The Contractor will not make claim of any kind or character whatsoever for any other costs or expenses which he may have incurred
or which he may hereafter incur in performing the work and furnishing the materials required by this Agreement.
COST BREAKDOWN
There are no items associated with this Supplemental Agreement.
* Funding category is required for federal projects.
Approved By Project Engineer: Kent Exner Approved By Contractor: R & R Excavating
Approved by Hutchinson City - Council on 11/12/2013.
Signed Signed
Date: 11/12/2013 Phone: (320) 234 -4212 Date: Phone: (320) 587 -5918
Original to Project Engineer; Copy to Contractor
Once contract has been fully executed, forward a copy to DSAE for funding review:
The State of Minnesota is not a participant in this contract; signing by the District State Aid Engineer is for FUNDING
PURPOSES ONLY. Reviewed for compliance with State and Federal Aid Rules /Policy. Eligibility does not guarantee funds
will be available.
This project is eligible for:
District State Aid Engineer:
Federal Funding State Aid Funding Local funds
Date:
http: //hu- webs /RtAEC/ Reports/ rpt_ Supplemental. asp ?changeorderid°45 11/6/2013
Supplemental Agreement
STATE AID FOR LOCAL TRANSPORTATION
SUPPLEMENTAL AGREEMENT
City /County of City of Hutchinson
Supplemental Agreement No. 2
Page 1 of 1
Nov 2007
FEDERAL PROJECT NO.
STATE PROJECT NO.
LOCAL PROJECT NO.
CONTRACT NO.
SAP 133 - 103 -001
L1 P13 -01
L1 P13 -01 Fund 7741
CONTRACTOR NAME AND ADDRESS
LOCATION OF WORK
R & R Excavating
Jefferson St SE from Washington Ave E to Oakland Ave SE
1149 Hwy 22 South
TOTAL SUPPLEMENTAL AGREEMENT AMOUNT
Hutchinson, MN 55350
$0.00
This Contract is between the Local Government Entity and Contractor as follows:
WHEREAS: Due to the shortage of sod, caused by the summer drought, sod suppliers were unable to supply the quantity of sod
needed for this project prior to the November 1, 2013 Substantial Completion Date. An extension of the Substantial Completion
Date, for sod only, will be changed to May 15, 2014. Failure to substantially complete the work within the time period specified, or
as extended in accordance with this Article, will result in the deduction from the monies due the Contractor, the sum of $1,250.00
for each calendar day which elapses between the end of the allowable construction period, if and as extended, and the date of
certified completion by the Engineer.
The additional work results in no increase to the current contract amount and does not affect the Final Completion Date of June
14, 2014.
NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD THAT:
COST BREAKDOWN
There are no items associated with this Supplemental Agreement.
* Funding category is required for federal projects.
Approved By Project Engineer: Kent Exner Approved By Contractor: R & R Excavating
Approved by Hutchinson City Council on 11/12/2013.
Signed Signed
Date: 11/12/2013 Phone: (320) 234 -4212 Date: Phone: (320) 587 -5918
Original to Project Engineer; Copy to Contractor
Once contract has been fully executed, forward a copy to DSAE for funding review:
The State of Minnesota is not a participant in this contract; signing by the District State Aid Engineer is for FUNDING
PURPOSES ONLY. Reviewed for compliance with State and Federal Aid Rules /Policy. Eligibility does not guarantee
funds will be available.
This project is eligible for:
District State Aid Engineer:
Federal Funding State Aid Funding Local funds
Date:
http: hu- webs RtAEC !Reports ipt_Supplementa l.asp ?changeorderid =l7 11;6?013
HUTCHINSON CITY COUNCIL Ci =q�f��
Request for Board Action 7AL
Agenda Item: Items for Lynn Road SW Improvements Project (1-2/P14 -02)
Department: PW /Eng
LICENSE SECTION
Meeting Date: 11/12/2013
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above
referenced letting at their December 10th meeting. City staff will be administering a Neighborhood Meeting prior to
this Public Hearing to familiarize adjacent property owners with the proposed project improvements and potential
assessment amounts.
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 685,500.00
Total City Cost: $ 465,500.00 Funding Source: Bonding, State Aid & Utility Funds
Remaining Cost: $ 220,000.00 Funding Source: Special Assessments
RESOLUTION NO. 14204
RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
LETTING NO. 2 /PROJECT NO. 14 -02
WHEREAS, it is proposed to improve:
Lynn Road SW from Clinton Ave SW to Washington Ave W; roadway mill /overlay by
construction of curb and gutter, bituminous /concrete surfacing, stormwater /drainage, water
distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and
appurtenances; and
WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement,
pursuant to Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the proposed improvement, called Letting No. 1 /Project No. 14 -01, be referred to the Engineer for
study and that that person is instructed to report to the Council with all convenient speed advising the Council
in a preliminary way as to whether the proposed improvement is necessary, cost - effective, and feasible;
whether it should best be made as proposed or in connection with some other improvement; the estimated
cost of the improvement as recommended; and a description of the methodology used to calculate individual
assessments for affected parcels.
Adopted by the Council this 12th day of November 2013.
Mayor: Steven W. Cook
City Administrator: Jeremy J. Carter
HUTCHINSON PUBLIC WORKS /ENGINEERING DEPARTMENT
Hutchinson City Center /111 Hassan St SE /Hutchinson MN 55350 - 2522/320 - 234 - 4209 /FAX 320 - 234 -4240
ENGINEERING REPORT & FEASIBILITY STUDY
TO: Mayor & City Council
FROM: Kent Exner, DPW /City Engineer
DATE: November 6, 2013
SUBJECT: Letting No. 2 /Project No. 14 -02
I have studied the following proposed improvements and find that the proposed project is feasible and recommend it
be constructed:
L2/P14 -02 Lynn Road SW from Clinton Ave SW to Washington Ave W; roadway mill /overlay by construction of
curb and gutter, bituminous /concrete surfacing, stormwater /drainage, water distribution, sanitary sewer,
street lighting, sidewalk, landscaping, restoration and appurtenances.
ESTIMATED COST
TOTAL
Construction Cost
$550,000
Engineering
$82,500
Administration
$33,000
Engineering Services - Geotechnical
$20,000
ESTIMATED TOTAL
$685,500
ESTIMATED FUNDING
TOTAL
Assessable Costs
$220,000
State Aid
$300,000
City - Bonding
$125,500
City - Water Funds
$40,000
City - Wastewater Funds
$0
City - Stormwater Funds
$0
ESTIMATED TOTAL
$685,500
RESOLUTION NO. 14205
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
LETTING NO. 2 /PROJECT NO. 14 -02
WHEREAS, pursuant to a resolution of the Council adopted October 8th, 2013, a report has been
prepared by Kent Exner, Public Works Director /City Engineer with reference to the following proposed
improvements:
Lynn Road SW from Clinton Ave SW to Washington Ave W; roadway mill /overlay by
construction of curb and gutter, bituminous /concrete surfacing, stormwater /drainage, water
distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and
appurtenances; and
said report was received by the Council on October 8th, 2013.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The Council will consider the improvement of such street(s)s in accordance with the report and the
assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota
Statutes, Chapter 429, at an estimated total cost of the improvement of $685,500.00.
2. A public hearing shall be held on such proposed improvements on the 10th day of December ,
2013, in the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and
published notice of such hearing and improvements as required by law.
Adopted by the Hutchinson City Council this 12th day of November 2013.
Mayor: Steven W. Cook
City Administrator: Jeremy J. Carter
HUTCHINSON CITY COUNCIL Ci =q�f��
Request for Board Action WZ
7AL =-
Agenda Item: Short -Term Gambling License - Hutchinson Eagles and Allis Chalmers Club
Department: Administration
LICENSE SECTION
Meeting Date: 11/12/2013
Application Complete Yes
Contact: Jeremy Carter
Agenda Item Type:
Presenter: Jeremy Carter
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
The Hutchinson Eagles #4441 and Upper Midwest Allis Chalmers Club have both submitted short -term gambling
license applications into administration for review and processing. The applications are for events the organizations
are holding on May 17, 2014, and July 27, 2014, respectively. The applicants have completed the appropriate
applications in full and all pertinent information has been received.
BOARD ACTION REQUESTED:
Approve issuing short -term gambling license to Hutchinson Eagles #4441 on May 17, 2014, and Upper Midwest Allis
Chalmers Club on July 27, 2014.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
c'�
I I 1 Hassan Street Southeast
Hutchinson, MN 55350
(320) 587 -5151 Fax: (320) 2344240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655
and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
Application Type
n Short Term Date(s) May 16, 2014 — May 17, 2014 Fee:
$30.00
Month/Dav/Year — Month/DaylYear
Organization Information
2z8'
Hutchinson Eagles #4441
320 - 234 -6406
Name
Phone Number
1000 Highway 7 W Hutchinson
MN 55350
Address where regular meeting are held City
State zip
Day and time of meetings? 2nd & 4`h Wednesday of each month
Is this organization organized under the laws of the State of Minnesota`? X❑
❑ no
How long has the organization been in existence? 10 How may members in the organization? 120
What is the purpose of the organization? Fraternal Organization
In whose custody will organization records be kept?
Hutchinson Eagles #4441
320- 234 -6406
Name
Phone Number
1000 Hwy 7 W Hutchinson
MN 55350
Address City
State zip
Duly Authorized Officer of the Organization Information
Kimberly Kay Block
True Name
935 Osgood Ave SW
Residence Address
Hutchinson
City
320 -583 -1403
Date of Birth: 03 / 13 /1975 Place of Birth: Hutchinson
Month /daylyear
Have you ever been convicted of any crime other than a traffic
offense?
If yes, explain:
Phone Number
MN 55350
State zip
City State
❑ yes X❑ no
City of Hutchinson
Application for Gambling Devices License
Page 1 of 3
Designated Gambling Manager (Qualified under Minnesota Statute �329)
True Name
Phone Number
Residence Address City State Zip
Date of Birth: 1 / Place of Birth:
Monthldaylyear City
Have you ever been convicted of any crime other than a traffic offense? ❑ yes ❑ no
If yes, explain:
How long have you been a member of the organization?
Game Information
Location #1
Hutchinson Eagles
Name of location where game will be played
1000 Highway 7 W Hutchinson
320 - 234 -6406
'U"M
Phone Number
MN 55350
Address of location where game will be played City State zip
Date(s) and/or day(s) gambling devices will be used: May lb, 2014 through May 17, 2014
AM AM
Hours of the day gambling devices will be used: From 3 :00 PM To 1:00 PM
Maximum number of player: n/A
Will prizes be paid in money or merchandise? X❑ ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no
If yes, will a charge be made for such refreshments? ❑ yes ❑ no
Game Information
Location #2
Name of location where game will be played
Address of location where game will be played City State Zip
Date(s) and/or day(s) gambling devices will be used: through
AM AM
Hours of the day gambling devices will be used- From PM To PM
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no
If yes, will a charge be made for such refreshments? ❑ yes ❑ no
City of Hutchinson
Application for Gambling Devices License
Page 3 of 3
Officers of the Organization (if necessary, list additional names on separate sheet)
Kimberly Block
Secretary
Name
Title
935 Osgood Ave SW
Hutchinson
MN
55350
Residence Address
City
State
zip
Thomas Bradford
President
Name
Title
76 McLeod Ave
Hutchinson
MN
55350
Residence Address
City
State
zip
Brian Block
Trustee
Name
Title
935 Osgood ave Sw
Hutchinson
MN
55350
Residence Address
City
State
"Lip
Officers or Other Persons Paid for Services Information (if necessary, list additional names on separate sheet)
Marla Wendlandt
Trustee
Name
Title
14655 Undulate Ave
Hutchinson
MN
55350
Residence Address
City
State
zip
Pete Stoltenow
Trustee
Name
Title
761 California St
Hutchinson
MN
55350
Residence Address
City
State
zip
Jerry Olson
Vice President
Name
Title
330 Larson St,
Hutchinson
MN
55350
Residence Address
Citv
State
zip
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all
laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of
Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager ❑ yes ❑ no Authorized Officer .? yes ❑ no i __ _
Initial I �Initial
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson
to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City
Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof.
of au* tho�fzzed officer of organization
��� f•3v11
Date
Signature ofgambling manager of organization Date
Internal Use Onl
City Council ❑ approved ❑ denied Notes:
cry ' t
7 A
1 t 1 Hassan Street Southeast
Hutchinson, MN 55350
(320) 587 -5151 Fax: (320) 234 -4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655
and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
Application T e
Short Term Date(s) ',! l t_'o a'] — a L' J y
Fee: $30.00
Mo D /Year — Month /Day/Year
Organization Information
1100m MiowFai A - c
4)zlc)�
Name
Phone Number
Slht CeA,' f
14 r( it&, -o (
IY A( 55:3:5-0
Address wh re regular meeting are held
City
State Zip
Day and time of meetings? Til EJr?yS /fit L_
t3CA R b 111E m Asf25
CAx" tll -rain A? 0 .
Is this organization organized under the laws of the State of Minnesota? yes
D no
How long has the organization been in existence?
How may members in the organization? 5CV
What is the purpose of the organization? P
ICLU20t2dL
JS{G
In whose custody will organization records be kept?
LARQ4 KRRQ
-3--k
-s33 -4 q -
Name
Phone Number
Address
Cih
State zip
Duly Authorized Officer of the Organization
Laao,t kqPr-.
True Name
- 59 3 1
Phone Number
Residence Address City State Zip
Date of Birth: /jL1 C b S r i 2,9 i % `721 L Place of Birth: -N trrcY1)t'`;e x ly X
Monthldaylyear City State
Have you ever been convicted of any crime other than a traffic
offense? D yes �*no
If yes, explain:
00, of Hutchinson
4pphcation forGannbhng Devices License
Page ? 9j'3
Designated Gambling Manager (Qualified tinder Minnesota Statute U29)
How long have you been a member of the organization?
Game Information
Location #1
M L F O a7 �U J n
True Name
Name of cation where game will be played
Phone Number
A 'A 3
200 �!E 1
State zip
A'(
hrough
Residence address
City
gale zip
Date of Birth:
t C' 1 -:� s3 / J �:
Place of Birth: j �� _
n,l ;� j�( j3t
If yes, will a charge be made for such refreshments? ❑ yes ❑ no
Monthlday/year
City State
Have you ever been convicted of any crime other than
a traffic offense? ❑ yes
'*no
If yes, explain:
Phone Number
Address of'location where game will be played City
State zip
How long have you been a member of the organization?
Game Information
Location #1
M L F O a7 �U J n
0 '7 5-% `
Name of cation where game will be played
Phone Number
U Ave S N! T -H/XU 56'e OW
Address of locat' n where game will be played Ciry
State zip
Date(s) and /or day(s) gambling devices will be used:
hrough
AM
Hours of the day gambling devices will be used: From , ' Oo PM
AM
To O 0 PM
Maximum number of player: i Kt�,�) QA P 9FFt &/
�
Will prizes be paid in money or merchandise? *money � merchandise (60 -rl4)
Will refreshments be served during the time the gambling devices will be used?
❑ yes no
If yes, will a charge be made for such refreshments? ❑ yes ❑ no
Game Information
Location 92
Name of location where game will he played
Phone Number
Address of'location where game will be played City
State zip
Date(s) and /or day(s) gambling devices will be used: through
AM
Hours of the day gambling devices will be used: From pM
AM
To p
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used?
❑ yes ❑ no
If yes, will a charge be made for such refreshments? ❑ yes ❑ no
Co— qj Hutchinson
1ppliamon forGanrbling Devices License
Page 3 of 3
Officers of the Organization (i necessa , list additional names on separate sheet
f\I
Pfd E S I D� nl r
Name
Title
'73 iI 5r fT
CHIPPe -pw3
�Vj
5 -yz-�9
Residence Address
City
State
zip
- qUI -sod
ViCt. PQ?
SJc EWT
Name
Title
. .OVA LAcc. na,
S;s- DER LAY'
WW
S5_ ?ql
Residence Address
City
State
zip
L4apv EuQ
16ZERSU R L.
Name
Title
2 n '�q 3 :1� ilk STR eT
It GHI Ill -0 IL�
1 A(
55 .3 5 )
Residence Address
Cif
State
zip
Officers or Other Persons Paid for Services Information (i necessary, list additional names on separate sheet)
Name
Title
Residence Address
City
State
zip
Name
Title
Residence Address
City
State
zip
Name
Title
Residence Address
City
State
zi
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all
laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of
Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager ayes ❑ no J-14 Authorized Officer yes ❑ no
Initial Initial
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson
to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City
Ordinance No. 114.20 relating tog mbling and I will familiarize myself with the contents thereof.
1
r
Signature
Internal Use
of organization
of organization
City Council ❑ approved ❑ denied Notes:
Date
G�c-r /Z -?3i ,P03
Date
HUTCHINSON CITY COUNCIL Ci =q�f��
Request for Board Action 7AL
Agenda Item: City Center Carpet Replacement Project Approval
Department: Planning
LICENSE SECTION
Meeting Date: 11/12/2013
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
The facilities committee had identified replacing carpet in City Center as one of the priority projects for facilities in
2013. The carpet in City Center is original carpet from when the building was remodeled in 1993/1994. This carpet is
past its useful life and is showing significant signs of wear.
The City solicited three direct quotes for this project as well as advertised that quotes were being requested in the
Hutchinson Leader.
The City received three quotes for the project that ranged from $76,185 to $80,000.
The low quote for the project was from Carpets Plus /Color Tile from Hutchinson at $76,185. 00
The facilities committee and facility manager at City Center recommended the City Council approve the quote of
$76,185.00 from Carpets Plus /Color Tile of Hutchinson, MN.
If there are any questions please let me know.
BOARD ACTION REQUESTED:
Approval of carpet replacement quote.
Fiscal Impact: $ 76,185.00 Funding Source: Facilities /Capital Projects
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 76,185.00
Total City Cost: $ 76,185.00 Funding Source: Facilities Funding /Capital Projects
Remaining Cost: $ 0.00 Funding Source:
M E R t CA�S F L O O R $TOR E
QUOTE
Date- October 21, 2013
Expiration Date: November
21, 2013
To Dan Jochum
City of Hutchinson
Hutchinson, MN
55350
320 - 587 -5151
Thank you for your business?
Check Number
CITY OF HUTCHINSON
Council Check Register 1
Check Issue Dates: 10 /23/2013 - 11/12/2013
11/7/2013
Check Issue Date
Amount Vendor
Account Description
178137
10/30/2013
2,449.25 CROW RIVER TITLE GUARANTY INC
Other Professional Services
178141
11/4/2013
1,988.38 LIFE INSURANCE COMPANY OF AMERICA
Life Insurance
178142
11/4/2013
99,424.41 MEDICA
Medical Insurance
178143
11/4/2013
8,775.96 SIMPLE BENEFIT PLAN ADM LLC
Admin Fees - Dental
178144
11/12/2013
2,359.06 AA CONTAINER SALES INC
Sign Repair Materials
178145
11/12/2013
827.92 ACE HARDWARE
Postage
178146
11/12/2013
58.65 ALBERTS, LESLIE
Other Professional Services
178147
11/12/2013
114.96 AMERICAN BOTTLING CO
Cost of Sales - Miscellaneous
178148
11/12/2013
146.20 AMERIPRIDE SERVICES
Contractual R &M
178149
11/12/2013
210.82 ARCTIC GLACIER PREMIUM ICE INC.
Cost of Sales - Miscellaneous
178150
11/12/2013
407.50 ARNESON DISTRIBUTING CO
Cost of Sales - Beer
178151
11/12/2013
1,430.00 ARTISAN BEER COMPANY
Cost of Sales - Beer
178152
11/12/2013
200.00 ASHLEY YOUNG-PETERMAN
Rentals- Building
178153
11/12/2013
68.35 AUTO VALUE - GLENCOE
Shop Supplies
178154
11/12/2013
2,000.00 AUTOMATIC SYSTEMS CO
Other Professional Services
178155
11/12/2013
77.10 B & C PLUMBING & HEATING INC
Repair & Maintenance Supplies
178156
11/12/2013
8,050.00 BARGEN INC
Contractual R &M
178157
11/12/2013
2,525.99 BECKER ARENA PRODUCTS
Equipment Rental
178158
11/12/2013
1,157.96 BELLBOY CORP
Cost of Sales - Miscellaneous
178159
11/12/2013
314.23 BENNY'S MEAT MARKET
Miscellaneous Expense
178160
11/12/2013
199.86 BERGER PLUMBING HEATING AC
Equipment Parts
178161
11/12/2013
280.70 BERNICK'S
Cost of Sales - Miscellaneous
178162
11/12/2013
413.22 BLUETARP FINANCIAL INC.
Repair & Maintenance Supplies
178163
11/12/2013
37.57 BOCK, CINDY
Operating Supplies
178164
11/12/2013
4,864.00 BOLTON & MENK INC.
Other Professional Services
178165
11/12/2013
620.31 BRADLEY SECURITY LLC
Contractual R &M
178166
11/12/2013
7,748.00 BRAUN INTERTEC CORP
Other Professional Services
178167
11/12/2013
158.64 BUFFALO CREEK ENTERPRISES
Cost of Sales - Miscellaneous
178168
11/12/2013
29.95
BUSHMAN, RAQUEL
Reimbursement
178169
11/12/2013
1,538.99
BUSINESSWARE SOLUTIONS
Due from HRA
178170
11/12/2013
48,028.00
C & L DISTRIBUTING
Cost of Sales - Beer
178171
11/12/2013
150.00
CARS ON PATROL SHOP LLC
Other Professional Services
178172
11/12/2013
2,112.22
CENTRAL HYDRAULICS
Contractual R &M
178173
11/12/2013
222.37
CENTRAL MCGOWAN
Repair & Maintenance Supplies
178174
11/12/2013
137.50
CITIZENS BANK
Other Professional Services
178175
11/12/2013
1,066.31
CITY LIMITS CLEANING SYSTEMS
Shop Supplies
178176
11/12/2013
17.50
CITY OF STEWART
Refunds & Reimbursements
178177
11/12/2013
444.60
COLD SPRING GRANITE CO
Operating Supplies
178178
11/12/2013
403.60
COMDATA CORPORATION
Operating Supplies
178179
11/12/2013
55.00
CORRA GROUP
Other Professional Services
178180
11/12/2013
34.84
CRAIG, MIKE
Travel /Conference Expense
178181
11/12/2013
327.62
CREEKSIDE SOILS
Landscaping Materials
178182
11/12/2013
383.87
CROW RIVER AUTO & TRUCK REPAIR
Automotive R &M
178183
11/12/2013
97.26
CROW RIVER FLORAL & GIFTS
Employee Flowers
178184
11/12/2013
272.92
CROW RIVER GOLF CLUB
Meetings In House
178186
11/12/2013
603.44
CROW RIVER WINERY
Cost of Sales - Wine
178187
11/12/2013
244.49
DAAK REFRIGERATION
Other Professional Services
178188
11/12/2013
7,628.74
DAY DISTRIBUTING
Cost of Sales - Beer
178189
11/12/2013
122.86
DETROIT INDUSTRIAL TOOL
Repair & Maintenance Supplies
178190
11/12/2013
565.37
DeZURIK INC
Equipment Parts
178191
11/12/2013
24,660.32
DIRECT PLASTICS GROUP
Inventory- Process Material
178192
11/12/2013
137.95
DIY AWARDS
Printing & Publishing
178193
11/12/2013
1,197.07
DLT SOLUTIONS
Due from Utilities
178194
11/12/2013
566.38
DON HARTUNG &
Loan
178195
11/12/2013
2,451.37
DROP -N -GO SHIPPING INC
Postage
178196
11/12/2013
119.10
DUENOW, TYLER
Travel /Conference Expense
178197
11/12/2013
17,862.52
DUININCK INC
Improv other than Buildings
178198
11/12/2013
36.85
DUNDEE
Employee Flowers
178199
11/12/2013
101.38
DYNA SYSTEMS
Small Tools & Minor Equipment
178200
11/12/2013
772.98
E2 ELECTRICAL SERVICES INC
Equipment Parts
178201
11/12/2013
25.00
EBERT, DICK
Licenses & Permits
178202
11/12/2013
5.34
EBERT,PAT
Travel /Conference Expense
178203
11/12/2013
158.95 EBERT, RICHARD
Uniforms & Personal Equip
178204
11/12/2013
137.87 ECOLAB PEST ELIMINATION
Contractual R &M
178205
11/12/2013
100.00 EHLERS & ASSOCIATES INC
Other Professional Services
178206
11/12/2013
884.93 ELECTRO WATCHMAN
Dues & Subscriptions
178207
11/12/2013
1,150.00 ENVIRONMENTAL TOXICITY CONTROL
Other Professional Services
178208
11/12/2013
588.00 ERICKSON ENGINEERING CO LLC
Other Professional Services
178209
11/12/2013
7,975.00 F W ROOFING AND INSULATION
Contractual R &M
178210
11/12/2013
454.90 FARM -RITE EQUIPMENT
Automotive R &M
178211
11/12/2013
174.63 FASTENAL COMPANY
Buildings & Structures
178212
11/12/2013
4,035.60 FENSKE'S STUMP REMOVAL
Contractual R &M
178213
11/12/2013
286.54 FIRE SAFETY USA INC
Operating Supplies
178214
11/12/2013
421.00 FIRST CHOICE FOOD & BEVERAGE SOLUTIONS Operating Supplies
178215
11/12/2013
1,441.84 FORKLIFTS OF MINNESOTA INC
Contractual R &M
178216
11/12/2013
516.08 G & K SERVICES
Uniforms & Personal Equip
178217
11/12/2013
152.72 GALCO INDUSTRIAL ELECTRONICS
Equipment Parts
178218
11/12/2013
112,232.12 GARTNER REFRIGERATION & MFG INC
Contractual R &M
178219
11/12/2013
3,200.00 GAVIN, OLSON & WINTERS, LTD
Other Professional Services
178220
11/12/2013
1,807.92 GRAINGER
Repair & Maintenance Supplies
178221
11/12/2013
2,268.26 GREEN EARTH LAWN CARE INC
Contractual R &M
178222
11/12/2013
4,263.91 HACH COMPANY
Repair & Maintenance Supplies
178223
11/12/2013
506.54 HALI -BRITE INC
Contractual R &M
178224
11/12/2013
91.91 HANSEN GRAVEL
Repair & Maintenance Supplies
178225
11/12/2013
7,210.00 HANSON & VASEK CONSTRUCTION
Contractual R &M
178226
11/12/2013
732.92 HASSAN VALLEY TOWNSHIP
Refunds & Reimbursements
178227
11/12/2013
3,055.25 HAWKINS INC
Chemicals & Chemical Products
178228
11/12/2013
20,924.45 HCVN -TV
Cable TV Franchise Fees
178229
11/12/2013
470.32 HILLYARD / HUTCHINSON
Cleaning Supplies
178230
11/12/2013
2,556.50 HJERPE CONTRACTING
Contractual R &M
178231
11/12/2013
2,600.00 HRA
Admin /Loan Fees
178232
11/12/2013
180.00 HUTCH AUTO & TRUCK PARTS
Operating Supplies
178233
11/12/2013
84.00 HUTCH CAFE
Operating Supplies
178234
11/12/2013
1,457.00 HUTCHINSON AREA HEALTH CARE
Common Area Maintenance
178235
11/12/2013
605.50 HUTCHINSON FIGURE SKATING ASSOC
Other Professional Services
178236
11/12/2013
2,350.93 HUTCHINSON LEADER
Advertising
178237
11/12/2013
2,278.11 HUTCHINSON PLUMBING & HEATING CO
Contractual R &M
178238
11/12/2013
2,360.00 HUTCHINSON SENIOR ADVISORY BOARD
Tour Reimbursement
178239
11/12/2013
4.80 HUTCHINSON TOWNSHIP
Refunds & Reimbursements
178240
11/12/2013
1,237.50 HUTCHINSON UNITED SOCCER ASSN.
Recreation Activity Fees
178241
11/12/2013
91,800.99 HUTCHINSON UTILITIES
Utilities
178242
11/12/2013
825.11 HUTCHINSON WHOLESALE
Uniforms & Personal Equip
178243
11/12/2013
1,500.00 HUTCHINSON YOUTH VOLLEYBALL ASSOC
Recreation Activity Fees
178244
11/12/2013
3,000.00 HUTCHINSON, CITY OF
ATM Replenish
178245
11/12/2013
2,356.20 HYDRITE CHEMICAL
Chemicals & Chemical Products
178246
11/12/2013
1,200.00 INDEPENDENT PALLET SALES LLC
Inventory- Process Material
178247
11/12/2013
1,474.87 INTECTURAL
Contractual R &M
178248
11/12/2013
480.13 INTERSTATE BATTERY SYSTEM MINNEAPOLIS
Shop Supplies
178249
11/12/2013
60,048.84 INTEX CORP
Inventory- Bulk Product
178250
11/12/2013
579.43 JACK'S UNIFORMS & EQUIPMENT
Uniforms & Personal Equip
178251
11/12/2013
3,369.48 JEFF'S ELECTRIC
Contractual R &M
178252
11/12/2013
55.00 JIM PUDER
Building Permit Surcharges
178253
11/12/2013
669.75 JJ TAYLOR DIST OF MN
Freight
178254
11/12/2013
466.62 JOCHUM, DANIEL
Travel /Conference Expense
178255
11/12/2013
50,595.99 JOHNSON BROTHERS LIQUOR CO.
Cost of Sales - Liquor
178256
11/12/2013
21.79 JOHNSTONE SUPPLY
Equipment Parts
178257
11/12/2013
200.00 JORDAHL, JIM
Operating Supplies
178258
11/12/2013
375.00 JORDET, CARROL
Cemetery Lot Repurchase
178259
11/12/2013
32.64 JUNGCLAUS PARTS CITY
Shop Supplies
178260
11/12/2013
10,687.00 JUUL CONTRACTING CO
Contractual R &M
178261
11/12/2013
81.29 K & M MANUFACTURING
Automotive R &M
178262
11/12/2013
3,919.66 KAESER COMPRESSORS
Contractual R &M
178263
11/12/2013
553.08 KAHNKE BROTHERS NURSERY
Repair & Maintenance Supplies
178264
11/12/2013
394.00 KDUZ KARP RADIO
Advertising
178265
11/12/2013
40.79 KLOSS, TOM
Office Supplies
178266
11/12/2013
260.31 KOKETRAILERS
Contractual R &M
178267
11/12/2013
325.00 KRISTICO INC
Freight
178268
11/12/2013
247.55 L & P SUPPLY CO
Motor Fuels & Lubricants
178269
11/12/2013
2,887.50 LANDSCAPE CONCEPTS INC
Operating Supplies
178270
11/12/2013
2,018.88 LANO EQUIPMENT OF NORWOOD
Operating Supplies
178271
11/12/2013
298.00 LAW ENFORCEMENT INTELLIGENCE REPORT
Travel /Conference Expense
178272
11/12/2013
577.85 LAW ENFORCEMENT TECHNOLOGY GROUP LL(
Machinery & Equipment
178273
11/12/2013
760.00 LEAGUE OF MN CITIES
Dues & Subscriptions
178274
11/12/2013
15,055.00 LEAGUE OF MN CITIES -INS TRUST
General Liability Insur
178275
11/12/2013
68.72 LIEN, MIKE
Travel /Conference Expense
178276
11/12/2013
2,002.38 LIFE INSURANCE COMPANY OF AMERICA
Life Insurance
178277
11/12/2013
160.35 LOCATORS & SUPPLIES
Sign Repair Materials
178278
11/12/2013
22,343.60 LOCHER BROTHERS INC
Cost of Sales - Beer
178279
11/12/2013
17,743.28 LOGIS
Support Services
178280
11/12/2013
1,866.73 LYNDE & MCLEOD INC
Cost of Sales - Bulk Product
178281
11/12/2013
38,597.51 MARK BETKER CONSTRUCTION LLC
Buildings & Structures
178282
11/12/2013
332.58 MATHESON TRI -GAS INC
Equipment Rental
178283
11/12/2013
1,600.00 MCLEOD COOP POWER ASSN
Electric Territory
178284
11/12/2013
374.14 MCRAITH, JOHN
Repair & Maintenance Supplies
178285
11/12/2013
3,945.00 MEEKER /MCLEOD FIRE CHIEFS ASSOC
Refunds & Reimbursements
178286
11/12/2013
214.70 MEHR, BRIAN
Travel /Conference Expense
178287
11/12/2013
880.15 MENARDS HUTCHINSON
Travel /Conference Expense
178288
11/12/2013
30.00 MESSAGE MEDIA
Phone Services
178289
11/12/2013
337.00 MID -STATE ROLL -OFF SERVICE
Small Tools & Minor Equipment
178290
11/12/2013
696.26 MIDWEST MACHINERY CO
Shop Supplies
178291
11/12/2013
1,237.50 MILLNER HERITAGE VINEYARD & WINERY
Cost of Sales - Wine
178292
11/12/2013
72.87 MINI BIFF
Other Professional Services
178293
11/12/2013
20.00 MINNESOTA DEPT OF PUBLIC SAFETY
Dues & Subscriptions
178294
11/12/2013
55.71 MINNESOTA DEPT OF TRANSPORTATION
Other Professional Services
178295
11/12/2013
75.00 MINNESOTA FIRE SERVICE CERTIF BOARD
Travel /Conference Expense
178296
11/12/2013
200.00 MINNESOTA STATE HORTICULTURAL SOCIETY
Advertising
178297
11/12/2013
1,293.80 MINNESOTA VALLEY TESTING LAB
Other Professional Services
178298
11/12/2013
250.00 MN FALL MAINTENANCE EXPO
Travel /Conference Expense
178299
11/12/2013
155.00 MOORE, CRYSTAL
Recreation Activity Fees
178300
11/12/2013
125.00 MOORE, ERIC
Safety Supplies
178301
11/12/2013
269.85 M -R SIGN
Sign Repair Materials
178302
11/12/2013
170.00 NAGY, RICHARD
Travel /Conference Expense
178303
11/12/2013
53.69 NETZER BEMIDJI FLORAL
Funeral Flowers
178304
11/12/2013
436.50 NEW FRANCE WINE
Cost of Sales - Wine
178305
11/12/2013
214.89 NORTH CENTRAL LABORATORIES
Chemicals & Chemical Products
178306
11/12/2013
385.54 NORTHERN BUSINESS PRODUCTS
Operating Supplies
178307
11/12/2013
60.24 NORTHERN SAFETY & INDUSTRIAL
Uniforms & Personal Equip
178308
11/12/2013
619.74 NORTHERN SAFETY TECHNOLOGY
Equipment Parts
178309
11/12/2013
168.13 NORTHERN STATES SUPPLY INC
Shop Supplies
178310
11/12/2013
4,396.79 NU- TELECOM
Phone Services
178311
11/12/2013
236.04 OFFICE DEPOT
Office Supplies
178312
11/12/2013
101.05 OFFICE OF MN IT SERVICES
Phone Services
178313
11/12/2013
41,521.00 OLD DOMINION BRUSH
Machinery & Equipment
178314
11/12/2013
30.00 OLESON, SARAH
Recreation Activity Fees
178315
11/12/2013
136.46 O'REILLYAUTO PARTS
Automotive R &M
178316
11/12/2013
284.25 PAULSON, JOHN
Uniforms & Personal Equip
178317
11/12/2013
4,640.44 PAUSTIS & SONS WINE CO
Cost of Sales - Wine
178318
11/12/2013
2,152.50 PEAT INC.
Inventory- Bulk Product
178319
11/12/2013
79.80 PERFECTION PACKAGING INC
Concession Supplies
178320
11/12/2013
19,603.30 PHILLIPS WINE & SPIRITS
Cost of Sales - Wine
178321
11/12/2013
176.00 PIONEER MANUFACTURING CO
Sign Repair Materials
178322
11/12/2013
38,118.00 PIONEERLAND LIBRARY SYSTEM
Qtrly Contribution
178323
11/12/2013
1,525.00 POSTMASTER
Postage
178324
11/12/2013
25.00 POSTMASTER
Postage
178325
11/12/2013
1,512.28 PRO CARE SERVICES INC
Contractual R &M
178326
11/12/2013
13.18 PRO -BUILD
Repair & Maintenance Supplies
178327
11/12/2013
253.00 PROGRESSIVE BUSINESS PUBLICATIONS
Dues & Subscriptions
178328
11/12/2013
357.20 QUADE ELECTRIC
Operating Supplies
178329
11/12/2013
218,295.61 R & R EXCAVATING
Improv other than Buildings
178330
11/12/2013
1,277.75 R.J.L. TRANSFER
Freight
178331
11/12/2013
69.30 RDO EQUIPMENT CO.
Contractual R &M
178332
11/12/2013
2,511.87 REFLECTIVE APPAREL FACTORY INC
Safety Supplies
178333
11/12/2013
15,261.14 REINER ENTERPRISES INC
Freight
178334
11/12/2013
150.40 RELIABLE OFFICE SUPPLIES
Office Supplies
178335
11/12/2013
2,604.00 RIDGEWATER COLLEGE
Travel /Conference Expense
178336
11/12/2013
5,000.00 ROLLIE KING
Contractual R &M
178337
11/12/2013
1,518.27 RUNNING'S SUPPLY
Operating Supplies
178338
11/12/2013
185.96 SALTMAN LLC
Operating Supplies
178339
11/12/2013
275.59 SAM'S CLUB
Concession Supplies
178340
11/12/2013
3,742.31 SAM'S TIRE SERVICE
Contractual R &M
178341
11/12/2013
44.00 SARAH EICKHOFF
Other Revenues
178342
11/12/2013
235.14 SCENIC VALLEY WINERY
Freight
178343
11/12/2013
5,864.49 SCHMELING OIL CO
Shop Supplies
178344
11/12/2013
7,674.36 SCHOOL DIST # 423
Other Revenues
178345
11/12/2013
560.49 SCHUMANN, MIKE
Travel /Conference Expense
178346
11/12/2013
67.76 SEBORA, MARC
Travel /Conference Expense
178347
11/12/2013
1,335.26 SEH
Other Professional Services
178348
11/12/2013
8,943.49 SOUTHERN WINE & SPIRITS OF MN
Cost of Sales - Wine
178349
11/12/2013
1.12 SPRINT
Phone Services
178350
11/12/2013
6,827.48 SRF CONSULTING GROUP
Other Professional Services
178351
11/12/2013
1,950.00 ST PAUL, CITY OF
Travel /Conference Expense
178352
11/12/2013
1.92 STANDARD PRINTING
Office Supplies
178353
11/12/2013
1,760.12 STAPLES ADVANTAGE
Office Supplies
178354
11/12/2013
86.45 STAR TRIBUNE
Dues & Subscriptions
178355
11/12/2013
70.00 STARKE, MARK OR LEAH
Recreation Activity Fees
178356
11/12/2013
915.50 STOTTS, CASEY
Travel /Conference Expense
178357
11/12/2013
635.42 STRATEGIC EQUIPMENT
Cost of Sales - Miscellaneous
178358
11/12/2013
4,105.18 STREICH TRUCKING
Contractual R &M
178359
11/12/2013
21.00 STURGES, MATT
Travel /Conference Expense
178360
11/12/2013
142.14 SUBWAY WEST
TIF Repayment
178361
11/12/2013
2,773.51 SUPERIOR COATING SPECIALISTS
Street Maintenance Materials
178362
11/12/2013
21,546.00 SWEDEBRO RESURFACING
Improv other than Buildings
178363
11/12/2013
58.80 TARGET BANK
Office Supplies
178364
11/12/2013
91.77 TASC
Admin Fees - HSA /Flex
178365
11/12/2013
868.90 TEETZEL, WILLIAM K
Operating Supplies
178366
11/12/2013
513.25 THOMSON REUTERS -WEST
Other Professional Services
178367
11/12/2013
13,561.44 TITAN MACHINERY
Automotive R &M
178368
11/12/2013
845.60 TKO WINES
Cost of Sales - Wine
178369
11/12/2013
150.40 TRI COUNTY WATER
Contractual R &M
178370
11/12/2013
540.00 TRIMBO, DAVID
Building Repair Supplies
178371
11/12/2013
581.06 TRUE FABRICATIONS
Cost of Sales - Miscellaneous
178372
11/12/2013
720.97 TWIN CITY HARDWARE
Repair & Maintenance Supplies
178373
11/12/2013
884.40 TWO WAY COMMUNICATIONS INC
Phone Services
178374
11/12/2013
385.00 UNIVERSITY OF MINNESOTA
Travel /Conference Expense
178375
11/12/2013
610.33 US BANK EQUIPMENT FINANCE
Copy Machine
178376
11/12/2013
1,464.01 USPS - HASLER
Postage
178377
11/12/2013
3,018.74 VERIZON WIRELESS
Phone Services
178378
11/12/2013
139.90 VERTECH SOLUTIONS & SERVICES
Contractual R &M
178379
11/12/2013
18,328.78 VIKING BEER
Cost of Sales - Beer
178380
11/12/2013
529.24 VIKING COCA COLA
Concession Supplies
178381
11/12/2013
4,659.50 VINOCOPIA INC
Cost of Sales - Liquor
178382
11/12/2013
75.16 WAL -MART COMMUNITY
Operating Supplies
178383
11/12/2013
1,807.09 WASTE MANAGEMENT OF WI -MN
Refuse - Recycling
178384
11/12/2013
14,000.00 WESTAFER ENTERPRISES
Other Professional Services
178385
11/12/2013
2,651.90 WINE COMPANY, THE
Freight
178386
11/12/2013
3,884.00 WINE MERCHANTS INC
Cost of Sales - Wine
178387
11/12/2013
13,506.58 WIRTZ BEVERAGE MINNESOTA
Cost of Sales - Liquor
178388
11/12/2013
1,686.85 WM MUELLER & SONS
Street Maintenance Materials
178389
11/12/2013
18,372.48 WM MUELLER & SONS - SEPARATE CK
Improv other than Buildings
178390
11/12/2013
5,880.30 WORK CONNECTION, THE
Other Professional Services
178391
11/12/2013
60.00 WYNN STOCK
Rec Dept Refund
178392
11/12/2013
904.28 XEROX CORP
Copy Machine
Grand Totals:
1,346,897.41
CITY OF HUTCHINSON Check Register - Council Check Register Page: 1
Report Dates: 912912013- 1011212013 Oct 16, 2013 0110PM
Report Criteria:
Transmittal checks included
Pay Period
Journal
Check
Check
Date
Code
Issue Date
Number
Payee
Amount
10/12/2013
CDPT
10/18/2013
177949
AFI-AC
90.85-
10/12/2013
CDPT
10/18/2013
177950
HART
567.90-
10/12/2013
CDPT
10/18/2013
177951
Co - of pme r is R
756.48-
10/12/2013
CDPT
10/18/2013
177952
MNPEA
468.00-
10/12/2013
CDPT
10/18/2013
1018130
EFTPS
12,676.96-
10/12/2013
CDPT
10/18/2013
1018130
EFTPS
12,676.96-
10/12/2013
CDPT
10/18/2013
1018130
EFTPS
3,712.52-
10/12/2013
CDPT
10/18/2013
1018130
EFTPS
3,712.52-
10/12/2013
CDPT
10/18/2013
1018130
EFTPS
25,423.45-
10/12/2013
CDPT
10/1812013
1018130
ICMA
1,310.00-
10/12/2013
CDPT
10/18/2013
1018130
ING
1,340.00-
10/12/2013
CDPT
10/18/2013
1018130
Minnesota Dept. of Revenue
11,028.62-
10/12/2013
CDPT
10/18/2013
1018130
MN Child Support System
781.90-
10/12/2013
CDPT
10/18/2013
1018130
MNDCP
525.00-
10/12/2013
CDPT
10/18/2013
1018130
PERA
11,859.13-
10/12/2013
CDPT
10/18/2013
1018130
PERA
11,859.13-
10/12/2013
CDPT
10/18/2013
1018130
PERA
179.20-
10/12/2013
CDPT
10/18/2013
1018130
PERA
5,064.05-
10/12/2013
CDPT
10/18/2013
1018130
PERA
268.80-
10/12/2013
CDPT
10/18/2013
1018130
PERA
7,596.11-
10/12/2013
CDPT
10/1812013
1018130
PERA
36.16-
10/12/2013
CDPT
10/18/2013
1018130
PERA
36.16-
10/12/2013
CDPT
10/18/2013
1018130
PERA
20.02-
10/12/2013
CDPT
10/18/2013
1018130
PERA
1,877.41-
10/12/2013
CDPT
10/1812013
1018130
TASC -Flex
330.76-
10/12/2013
CDPT
10/18/2013
1018130
TASC -Flex
1,633.56-
10/12/2013
CDPT
10/18/2013
1018130
TASC -HSA
4,585.77-
10/12/2013
CDPT
10/18/2013
1018130
TASC -HSA
3,445.76-
10/12/2013
CDPT
10/18/2013
1018130
TASC -HSA
1,205.54-
10/12/2013
CDPT
10/18/2013
1018130
TASC -HSA
646.08-
10/12/2013
CDPT
10/18/2013
1018130
TASC -HSA
1,225.38 -
Grand
Totals:
31
126,940.18-
CITY OF HUTCHINSON Check Register - Council Check Register Page: 1
Report Dates: 10/13/2013- 10/26/2013 Oct 31, 2013 12:12PM
Report Criteria:
Transmittal checks included
Pay Period Journal Check Check
Date Code Issue Date Number Payee
Amount
10/26/2013
CDPT
11/01/2013
178138
AFLAC
90.85-
10/26/2013
CDPT
11/01/2013
178139
HART
567.90-
10/26/2013
CDPT
11/01/2013
178140
NCPERS Minnesota
352.00-
10/26/2013
CDPT
11/01/2013
1101130
EFTPS
11,964.83-
10/26/2013
CDPT
11/01/2013
1101130
EFTPS
11,964.83-
10/26/2013
CDPT
11/01/2013
1101130
EFTPS
3,556.24-
10/26/2013
CDPT
11/01/2013
1101130
EFTPS
3,556.24-
10/26/2013
CDPT
11/01/2013
1101130
EFTPS
25,116.66-
10/26/2013
CDPT
11/01/2013
1101131
ICMA
1,310.00-
10/26/2013
CDPT
11/01/2013
1101132
ING
1,340.00-
10/26/2013
CDPT
11/01/2013
1101133
Minnesota Dept. of Revenue
10,778.35-
10/26/2013
CDPT
11/01/2013
1101134
MN Child Support System
417.96-
10/26/2013
CDPT
11/01/2013
1101135
MNDCP
525.00-
10/26/2013
CDPT
11/01/2013
1101136
PERA
11,893.24-
10/26/2013
CDPT
11/01/2013
1101136
PERA
11,893.24-
10/26/2013
CDPT
11/01/2013
1101136
PERA
179.20-
10/26/2013
CDPT
11/01/2013
1101136
PERA
5,156.23-
10/26/2013
CDPT
11/01/2013
1101136
PERA
268.80-
10/26/2013
CDPT
11/01/2013
1101136
PERA
7,734.37-
10/26/2013
CDPT
11/01/2013
1101136
PERA
36.16-
10/26/2013
CDPT
11/01/2013
1101136
PERA
36.16-
10/26/2013
CDPT
11/01/2013
1101136
PERA
20.02-
10/26/2013
CDPT
11/01/2013
1101136
PERA
1,882.88-
10/26/2013
CDPT
11/01/2013
1101137
TASC -Flex
330.76-
10/26/2013
CDPT
11/01/2013
1101137
TASC -Flex
1,633.56-
10/26/2013
CDPT
11/01/2013
1101138
TASC -HSA
4,585.77-
10/26/2013
CDPT
11/01/2013
1101138
TASC -HSA
3,445.76-
10/26/2013
CDPT
11/01/2013
1101138
TASC -HSA
1,205.54-
10/26/2013
CDPT
11/01/2013
1101138
TASC -HSA
646.08-
10/26/2013
CDPT
11/01/2013
1101138
TASC -HSA
1,225.38 -
Grand
Totals:
30
123,714.01-
CITY OF HUTCHINSON
Council Check Register 2 11/7/2013
Check Issue Dates: 10/23/2013 - 11/12/2013
Check Number Check Issue Date Amount Vendor Account Description
178185 11/12/2013 2,115.00 CROW RIVER SIGNS Operating Supplies
HUTCHINSON CITY COUNCIL Ci =q�f��
Request for Board Action 7AL
Agenda Item: Consideration of Charter Commission Amendments
Department: Administration
LICENSE SECTION
Meeting Date: 11/12/2013
Application Complete N/A
Contact: Marc Sebora
Agenda Item Type:
Presenter: Marc Sebora
Reviewed by Staff ❑
Public Hearing
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
As you know, earlier this year, the Council considered Charter amendments as recommended by the Charter
Commission. Specifically, on September 10, 2013, a second reading of the ordinance approving the Charter
amendments was before the Council. However, only four Council Members were present at that Council meeting
when the amendments were considered and acted on. Minnesota Statute Section 410.12 states that "The ordinance
is enacted if it receives an affirmative vote of all members of the city council... ". Because the entire Council was not
present when the second reading of the ordinance containing the amendments was acted on, these amendments
must be reconsidered. Therefore, the proposed amendments are attached as they were presented on September 10,
2013. A second reading and final adoption will be held at the November 26, 2013, City Council meeting.
BOARD ACTION REQUESTED:
Approve first reading of Ordinance No. 13 -0715 adopting amendments to City Charter.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Ordinance No. 13 -715
Publication No.
AN ORDINANCE ADOPTING REVISIONS TO SECTIONS 5.02 AND 13.03 OF
HUTCHINSON CITY CHARTER
The City Council hereby ordains:
WHEREAS, the Hutchinson Charter Commission met on April 15, 2013, and June 24,
2013, to review sections of the City Charter for updating or amending; and,
WHEREAS, the Hutchinson Charter Commission voted unanimously for revisions to be
made to Section 5.02 to decrease the petition requirement from 20% of those who voted for
mayor in the last preceding city election to 10% of total votes cast in the last regular city
election; and,
WHEREAS, the Hutchinson Charter Commission voted unanimously for revisions to be
made to Section 13.03 clarifying language that certain officers of the City be covered by a surety
bond from the City; and,
WHEREAS, Minnesota Statute 410.12, Subd. 7, allows Charter changes to be made by
ordinance,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, THAT
Sections 5.02 and 13.03 of the Hutchinson City Charter as attached hereto are hereby
revised and these changes to the City Charter will take effect 90 days from adoption of this
ordinance.
Adopted by the City Council this 26th day of November, 2013.
Attest:
Jeremy J. Carter, City Administrator Steven W. Cook, Mayor
Section 5.02. PETITIONS. An initiative, referendum or recall, shall be initiated by a petition
signed by registered voters of the City equal in number to 2-0 10 percent of then„ W -he Veted f r
merye total votes cast in the last pfeeediiig regular city election. Each petition shall be
sponsored by a committee of five registered voters whose names and addresses shall appear on
the petition. A petition may consist of one or more papers, but each paper circulated separately
shall contain at its head or attached to it the statement required by Sections 5.06, 5.07 or 5.08, as
the case may be. The signature and street address of each signer shall appear on the petition.
Each separate page of the petition shall have appended to it a certificate, verified by oath, that
each signature is the genuine signature of the person whose name it purports to be. The person
making the certificate shall be a resident of the City. Any person whose name appears on a
petition may withdraw such name by a statement in writing filed with the city administrator
before the city administrator advises the council of the sufficiency of the petition.
Section 13.03. OFFICIAL BONDS. The mayor, city administrator, and such other officers or
employees of the city as may be specified by ordinance shall each, before entering upon the
duties of their respective offices or employment, be covered by a surety bond to
from the City in such form and amount as may be fixed by the council. Such bonds may be
either individual or blanket bonds in the discretion of the council. They shall be approved by the
city council, and approved as to form by the city attorney, and filed with the city administrator.
The provisions of state laws relating to official bonds not inconsistent with this charter shall be
complied with. The premiums on such bonds shall be paid by the city.
HUTCHINSON CITY COUNCIL ci =y�fAa�
Request for Board Action 7AL Z-vz
Agenda Item: Comprehensive Plan Discussion
Department: Planning
LICENSE SECTION
Meeting Date: 11/12/2013
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Unfinished Business
Time Requested (Minutes): 15
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
As discussed at the October 29, 2013 City Council Meeting, City staff has organized all of the comments that were
provided at the three Comprehensive Plan Public Hearings, as well as the comments received by a citizen.
Here is a breakdown of the people commenting.
• 10 different people total commented at the three public hearings.
• 3 people commented at 2 of the 3 public hearings.
• Of the 10 people that commented, 3 lived within the City limits and 7 lived in the Townships surrounding Hutchinson.
In addition, Staff has included comments the City Council provided since the last meeting and Staff has seven
recommended changes the Council should consider.
If there are any questions on this agenda items please call me.
Thank you.
BOARD ACTION REQUESTED:
Discussion of next steps to adopt Comprehensive Plan.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Comprehensive Plan Public Comments Summary
September 17, 2013 Planning Commission Meeting Public Hearing
Name Address
1. John Grein 1391 Heritage Ave. NW, Hutchinson (City)
Comments: Concerns about the Plan addressing global warming. There has been no
global warming over the past 200 months and the polar ice cap has increased in size
over the past 12 months. Plan should not try to combat global warming with solar
energy, transportation options, transit, or encouragement to reduce the amount of
single occupancy vehicles on the road since global warming doesn't exist.
2. Brandon Fraser 1418 McDonald Dr. SW, Hutchinson (City)
Comments: A large parcel near McDonald Drive and School Road SW was switched
from medium density residential in the old plan to low density residential in new plan.
Would like it switched back to medium density residential in plan. (Note: the Planning
Commission recommended this change in their motion to pass the Plan onto the City
Council).
3. Craig Bishop 221 Freemont Ave. SE, Hutchinson (City)
Comments: Who pays for solar energy? Concerns with the Imagine Hutchinson Plan.
Would like a 30 day extension for people to review plans in more detail. (Note: the
Planning Commission granted a 30 day extension and held another public hearing on
October 15, 2013).
4. Jim Nielsen 18642202 nd Court, Hutchinson Township (Township)
Comments: Doesn't like "Smart Growth" discussion. Will this plan change the way land
is annexed? Concerned about the formation of a watershed district and a non - elected
taxing authority.
5. Jim Bobier 20926 Skyview Ave., Acoma Township (Township)
Comments: Concerned about government being efficient. Would like to know what the
tax rate per citizen trend has been. Would like City of Hutchinson tax rates benchmarked
against other cities. Concerned with Imagine Hutchinson Plan.
6. Larry Karg 22243200 th St, Acoma Township (Township)
Comments: States his constituents have concerns with annexation (Larry is an Acoma
Township Board Member). The perception is the plan is being rushed for approval.
Would like annexation only allowed if it is requested by the landowner.
September 18, 2013 Joint Planning Board Public Hearing
Name Address
1. Steve Reiner 15161 Page Ave. Hassan Valley Township (Township)
Comment: Hassan Valley Township decline may be due to past City annexation. Will the
City deny future annexation for residential development if the 300 vacant residential lots
within the City are not developed?
2. Craig Bishop 221 Freemont Ave SE, Hutchinson (City)
Comment: Wants to know what Joint Planning Board role is in Comprehensive Plan.
Who has the final Comprehensive Plan approval authority? Has concerns with the
Imagine Hutchinson Plan. Wants to know if the City is planning a Watershed District?
Suggests showing changes in strike through format.
3. Jim Bobier 20926 Skyview Ave., Acoma Township (Township)
Comment: Would like copy of presentation. He appreciates time to review the plan and
wants to give other people more time to review the Plan. Efficient government should
be the goal of the Plan. Is the City benchmarking against other cities? What is the
impact to existing businesses in the plan? Has concerns Imagine Hutchinson is
connected to Comprehensive Plan. Is concerned with the discussion of Arts in the
Imagine Hutchinson Plan. What is the City doing for manufacturing? Would like to see a
revision table incorporated into draft plan? Wants to know if townships will have an
opportunity to review plan.
4. Robert Anderson 1545 Adams St., Hassan Valley Township (Township)
Comment: Noticed entire joint planning area is classified as "agriculture" and City isn't
showing plans to grow into this area, which is a good thing. Thanked the City for
returning 80 acres of the Stritesky property back to Hassan Valley Township through
detachment.
5. Jon Christensen 1245 State Hwy 7 E., Hutchinson Township (Township)
Comment: Concerned with orderly annexation agreement language and development to
be serviced by (City) sewer and water infrastructure language in plan. Has the City
looked at turning back undeveloped areas that are in City limits to Hutchinson
Township?
6. Larry Karg 222432 00th St, Acoma Township (Township)
Comment: How is the process of Plan adoption going to go after the Joint Planning
Board is finished? Most people were upset about orderly annexation language on page
127 of Plan.
October 15, 2013 Planning Commission Meeting Public Hearing (2nd Public
Hearin
Name Address
Diane Bobier 20926 Skyview Ave., Acoma Township (Township)
Comment: There are a few typographical errors that need to be corrected, including a
water usage on page 12 that is missing information. Page 82 indicates a majority of
Hutchinson residents work in Hutchinson but 49.2% is not a majority. Imagine
Hutchinson is referenced in the Comprehensive Plan. The Comp Plan places restrictions
on market forces. The Plan has policies related to the location, style, and architecture of
development. The Plan suggests public funding for somethings. Plan has
disagreements between public involvement items and goals and policies in the Plan.
Plan indicates public involvement participants liked the look of Hutchinson the most.
Why is there so much spending on public art, trails, streets, and downtown? Most
projects listed in Imagine Hutchinson are tourist projects and want to make Hutchinson a
destination. Hutchinson has a high household income. Why does the City need tourist
dollars? Money made from tourism won't pay for extra expenses. Where will financing
come from? CIP should be part of Comp Plan and it isn't included. The CIP didn't
address art issues and extra spending. What is the final step to set priorities? Will the
community get a chance to set priorities? Implementing the Plan will be expensive.
Where does it say the community wants public art? Please delay passing the
comprehensive plan. Errors need to be corrected. It needs to be planned for the people
of Hutchinson. Hutchinson is already vibrant community, why are tourist dollars
needed? Goals and policies should be market driven. Taxpayers of Hutchinson should
know what is in the Plan.
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Hutchinson Comprehensive Plan Preliminary Citizen Review
ANNEXATION
Page 29: (3x), 35 (3x), 46 (2x), 127 Annexation is used 9 times in the document. Dan said in the
last meeting this would be removed. rI
Page 3: 2 "d paragraph regarding ANNEXATION
2nd sentence reads "Some of the changes will come in the form of reinvestment and
redevelopment while others will come as the city expands its land base." Suggest deleting this
as it allows for annexations. We need to focus on reducing our taxes not increasing our tax
base. Private property owners should decide if they want their land in a township or in the city.
The city should not be planning to annex it.
Page 3: 3'd paragraph regarding ANNEXATION
2 "d bullet point "Acquisition and use of land ". The City should not be looking at acquiring land. I
would ask that this line be removed and maybe replace with "Look at possible ways to sell land
that is currently owned by the city to gain more tax revenue from the private sector"
Page 29: Last paragraph: Land use ANNEXATION
This is an exact duplicate sentence of one on page 35.
Sentence reads "Lastly, annexation is an important land use issue, in terms of whether the
annexation is needed and how townships react to annexation. I propose any wording on
annexation be removed from the comp plan. The city should not be looking to annex, if the
market drives a need the city should "React " to that, not plan to annex.
Page 35: 2 "d column, first paragraph. ANNEXATION
This sentence is an exact duplicate of one on page 29.
Sentence reads "Lastly, annexation is an important land use issue, in terms of whether the
annexation is needed and how townships react to annexation. I propose any wording on
annexation be removed from the comp plan. The city should not be looking to annex, if the
market drives a need the city should "React " to that, not plan to annex.
Page 39: General goal #3 ANNEXATION
This goal discusses City and Township boundaries to look at where they should be expanded, it
also says or contracted but we all know that the Townships never take land from the city. I
would like to see all references to annexation removed from this comp plan.
Page 46: Goal #1 Policy #1
"Work with county and adjacent townships to maintain very low residential densities with joint
planning district to promote the efficient extension of public utilities." Limits development in
townships, townships don't use Hutchinson public utilities.
Page 46: Policy 2 ANNEXATION
Develop orderly annexation plans for areas that are urban (that doesn't make sense) or areas
that are about to become urban in character. Work cooperatively with the adjacent townships,
the county, and property owners to encourage growth and development.
Please remove anything in the plan that refers to Annexation of property to the city.
Page 46: Policy 5 ANNEXATION
Work with surrounding townships to annex existing and planned urban development located
within the city's planned growth areas, as services can be provided to those properties. 1)
Please remove all wording of annexation from this plan 2) If the people in these areas wanted
to live in town, they would have built in town. 3) This reads like the city would be doing the
people in the country a favor by providing them services but it looks to be a power grab for
more tax money for them to spend.
TOWNSHIP CONCERNS
PAGE 47: Goal #2 Policy #4 "Require all commercial development to be on public sewer and
water." This would prohibit commercial development outside city limits.
PAGE 51: Goal #9 Policy #1a "Limit commercial development to the areas shown as Commercial
on the Future Development Plan and where applicable on specific maps." This could restrict
township commercial development.
Page 52: Goal #10 policy #4
States: Work with surrounding townships to prevent sprawl of incompatible commercial uses
outside of the city limits. Suggest deleting this verbiage. 1) Puts the city in a place to deny
townships possible tax revenue. 2) Who defines "incompatible "? The town or the township?
COMMUNITY INVOLVEMENT
Page 5: #8
This item reads: Implementation — provides guidance for maintaining accountability, monitoring
activities, developing procedures and regulations, and community involvement in
implementation of 2013 Comprehensive plan. 1) Please remove all wording in regards to adding
regulations. 2) This item is a reflection of the need for community involvement, I hope that our
suggestions to this plan are taken seriously as we are part of the community and this is our
involvement.
Page 31:
States: The characteristic receiving the most favorable rating was the overall appearance of
Hutchinson. I point this out to make the following point. A survey states basically that the
population of Hutchinson not only likes Hutchinson the way it is, it actually thinks that it is one
of the most favorable parts of Hutchinson. With that being said, why do the folks that made this
plan want to do art trails and do high density houses in downtown and change our town? This
plan goes directly against what the survey reveled.
Page 36:
Transportation: here it states that Hutchinson has a strong transportation system, yet other
areas in the plan talk about how it needs improvement. Just pointing out yet another self -
contradicting statement in this plan.
Page 36:
Organization Cooperation — this paragraph states that the plan should look at ways to improve
communication. In review of this plan I see nothing that clearly addresses this issue. I would like
to suggest a process that gives very obvious notifications to the community of events like this
comp plan so that it can be more openly reviewed before implementation. This is everyone's
community and there should be an extreme amount of energy exerted to getting feedback
from the community.
Page 42: Smart growth
Questionable theory, this seems to be something new that will have a large effect on our
community. There should be some more explanations and discussion on what exactly this
means and what the overall goals of this are.
Page 45: 15t Paragraph.
States: Newer developments do not appear to have strong identities. It goes on to state that a
"smart growth concept" should be adopted and that would apparently generate this "identity"
for the neighborhoods. This is an OPINION of someone and an insulting one at that. It is more
than likely the OPINION of someone whom has never set foot in Hutchinson, someone who
works for the company that was hired to make this plan. I would like this negative comment
removed from the plan.
Page 45: Last paragraph on page.
This paragraph states: City government should stay close to its constituents through techniques
that measure the priorities of residents. I wanted to point this comment out because it is
exactly the opposite of how this comprehensive plan is being implemented. It is over 130 pages
long and is being implemented with tittle to no discussion with the public. No validation for
ideas are given at all.
Page 55: policies # 1 &2 are missing. What are they?
Page 65:
This page implies that the bullet point items were provided by the general public. Based on the
wording I find it hard to believe that these are words chosen casually by someone filling out a
survey. This appears to me to be very guided and steered to the desires of a small group.
Secondly, the items listed would happen if the private sector was motivated by lower taxes.
What this whole plan /study misses is that the government can't buy prosperity, they need to
cut spending to lower taxes to induce private investment and that will create growth. I would
like to see this page removed and replaced with something in regards to how the city plans on
cutting the city spending to lower taxes.
Page 82:
States "The majority of Hutchinson's work in Hutchinson (49.2 %)" 49.2% is not a majority, it is
less than half. This obvious slanting of a fact gives concern as to why the fact is slanted and in
my opinion removes credibility to each and every other "fact, figure or number" in the study.
This should raise concern as to if the plan has an agenda.
Page 97:
First paragraph talks about "calming traffic through downtown ". I thought this was supposed to
be a plan to revitalize the down town, not calm it down. This is just yet another confusing part
of this plan, it makes no sense. I would suggest removing that sentence as it takes away
credibility of the plan in being a plan to revitalize the town.
Page 104: Funding to bring resident craft people to live here.
Really? What about the 50% of the taxpayers who commute to the cities? Wouldn't it be
better to bring in professional jobs, so they don't all move to the cities as soon as the housing
market improves? See Oct 2nd Leader -Janet Valen on the Hutch housing market.
Page 127: chart
One box reads— Develop and implement a natural area management plan that ensures natural
areas (prairies, shorelines, and woodland) are ecologically diverse, sustainable and managed
with scientifically based methods. 1) Is this why we have local government? 2) This is in direct
conflict of other parts of this study that suggest the city should develop the river front. 3) This
statement leads me to believe it is from a template plan, how much energy was put into
actually making a plan for Hutchinson specifically? Prairies? In town? Really?
There should be a disclaimer on this book, it should note that this is a plan only and acceptance
of this plan by the city council in no way constitutes the approval for implementation of any
single item, goal or policy noted here within. Please ad this to the document.
ROLE OF GOVERNMENT
Page 36: first paragraph
The statement is made that there are not enough recreational opportunities for the young
people and suggests an improved aquatic center, Luce line trail and the Green leaf recreation
area. Please remove this opinion from the plan. Did children in the 1950's need multi - million
dollar aquatic parks? Special trails to ride their bikes on? Entertaining our children is not why
we have a city government.
Page 48 number 7
Develop and ENFORCE community site planning /architectural that support the character of the
city. 1) who decides what we are going to be told the character of our city is? 2) the city has no
business telling a private citizen how they should make their building look.
Please remove this from the plan.
Page 49: Goal 7, item 1
It is not the cities responsibility to provide identity to the town. Please remove this item
Page 52 Goals 10 item 4
This paragraph wants to control what development happens outside of city limits. Please
remove this from the plan. Thank you
Page 54: Policy 1 under Goal 13
Investigate options and facilitate creation of local financing alternatives for solar development.
This is kind of vague. If it means the city wants to provide subsidization for a local company to
create solar related equipment, this should be stricken from the plan. The government
especially a small town government has no place picking and choosing an industry to subsidize.
Page 63:
The primary objectives of the plan include:
Building and enhancing Hutchinson's sense of community QUESTION: is that why we have
government? I would ask that this goal be removed from the plan. Not that having a sense of
community is bad, I just feel it is not the governments place.
Page 63: 2 "d bullet
The primary objectives of the plan include:
Expanding and improving the range of livability factors in the community. Please remove this
line from the plan, this is not the government's role.
Page 65: Recommended Implementation Actions
Create vibrant gathering places: This is not a task that the City Government should be making a
priority. Please remove from plan
Page 65: Recommended Implementation Actions
Integrate arts, culture and heritage to strengthen tourism. 1) Hutchinson is not and never will
be a tourist destination to any large degree nor should we focus on making it that. 2) City
government should not be playing with arts or cultural heritage, it should be focusing on
infrastructure and lowering taxes. Please remove this section from the plan
Page 127: the chart.
Insure park access for all residents. Is this really the purpose of our city government? Please
remove these words from plan.
We were told all growth will be market driven, yet this plan has many restrictions, the goals
and policies enforce and fund location, architecture, style etc. Many of the policies suggest
public funding, when they should be paid for by the owner.
A great deal of consideration should be put on where this plan came from. It is obvious that no
one citizen or even a small group of Hutchinson residents drafted this document. Is this really in
our best interest? The comp plan for Hutchinson could be done in about 20 pages without all
the fluff and distortion. My suggestion would be to strip this plan down to about 20 basic bullet
points and focus on making the city fiscally responsible and lower taxes to induce business. NO
CITY INVESTMENT other than infrastructure.
POWER OF THE PLAN
Page 124:
"Where a conflict exists between the Plan and existing zoning, the Plan directives MUST
prevail."
Page 124:
"The city should review its existing Zoning Ordinance and Map for inconsistencies with the
adopted Comp Plan Update, and create a schedule for amending the zoning documents to
reconcile divergences.
Page 38: General goal 1 #4
"Formulate and enforce city ordinances to ensure development in accordance with the
Comprehensive Plan including downtown development guidelines, and general commercial
and industrial requirements.
Page 5: #8
Implementation- provides guidance for maintaining accountability, monitoring activities,
developing procedures and regulations and community involvement in implementation of
2013 comp plan.
Page 5: Lists definitions of goals and policies.
There is a lot of power in these action words. Of the 16 key terms, 11 call for financial
resources.
Page 49: Goal 1 #8
Encourage implementation of Imagine Hutchinson Vision and Action plan. Please remove this
item completely. There should be no reference to an adjacent plan, if there is something in the
imagine Hutchinson plan that is desired to be in the Comp plan then it should specifically be
added to the comp plan.
Page 53: Goal 10 #4
This appears to be an attempt to govern free development of an individual's land. Please
remove this from the comprehensive plan. This is also referring to land outside of the city and
should not be in the city comp plan.
Page 53: Goal #12
Policy #2- Require all areas of urban development to be served by public facilities. This in effect
says if there is not a City sewer than you cannot build a home there. This takes away an
individual's right to own their own land where they want to build a home for their
family.... unless the city has utilities there. This is wrong and should be deleted.
Page 63:
First text on page refers to an appendix D, there should be no documents separate from the
comp plan. Please remove references to appendices and include the text form the appendix
directly into the plan.
Page 65:
There is a reference to an appendix D in the right column. All content of the plan should be
directly in the plan and no references to alternative documents should be accepted in order to
have true transparency.
Page 72:
Convert Park Elementary into a live /work artist studio. No mention of where the kids will go to
school, or financing.
Page 101: second column #4 on top of page.
Acquire land that fulfills needs based on growth, provides trail connections, or secures a unique
site or facility. 1) please remove any wording in the plan that relates to the city buying any land
of any nature 2) replace with "Look proactively at existing land owned by the city that could be
sold to the private sector to gain tax revenue and lighten the city's burden of maintenance."
Page 127: 2nd item
Acquire land that fulfills needs based on growth, provides trail connections, or secures a unique
site or facility. 1) please remove any wording in the plan that relates to the city buying any land
of any nature 2) replace with "Look proactively at existing land owned by the city that could be
sold to the private sector to gain tax revenue and lighten the city's burden of maintenance."
Page 127: CHART
There is nothing on this chart that I believe is the responsibility of city government I would like
to see the chart removed from the plan
Page 128:
First box on chart: Create regulations that require commercial developments to provide public
open space. This should be reworded to say what it really means. Something like this. "Create
Regulations that extort money from private investors to give the city land that would otherwise
be private property that would provide tax revenue. This also acts very well as a deterrent for
possible developers. Yes, that's sarcasm. Please remove any wording that suggests more
regulation and anything that deters development.
Page 47: please remove all language that states the city is encouraging or discouraging any style
or type of development. Is that the role of government?
Page 48: #7
Please remove this paragraph. The idea that the city would ENFORCE architectural standards is
unsettling and un- American and anti - freedom.
REGULATIONS
Page 46: Policy 1
Reads: Work with the county and adjacent townships to maintain very low residential densities
within the Hutchinson joint planning District to promote the efficient extension of public
utilities. 1) This makes no sense, the more dense a development the more efficient the utilities
will be 2) no government entity should be guiding development in regards to where or how
people can live. I would ask that any reference to implementing anything that refers to housing
density be removed from this plan.
Page 47: Goal 42, Policy #4 "Require all commercial development to be on public sewer and
water." This would prohibit commercial development outside city limits.
Page 47: first column and first #4
Require all commercial developments to be on city sewer and water. Please remove this
statement as it will prohibit development
Page 47: Goal 3 #1
Continue to guide residential growth in an orderly and compact manner. Please remove all
wording that describes the city regulating or "guiding" how our residential community grows.
This should be guided by the market.
Page 47: goal 3 #4
Please remove this paragraph. The city should not be encouraging or discouraging any form of
development.
Page 47: #9.
Number 9 states "Encourage 25% of all new residential development to locate downtown ".
Location of development should be market driven. Who decides which 25% is "encouraged"
and by what means will this "encouragement" happen? Number 9 should be deleted from this
plan completely.
Page 49:
This page talks about mixed use developments commercial /residential there have been studies
that show these types of buildings have not worked as they thought because they are usually
designed for the homes and there for do not meet commercial needs and the spaces often stay
empty. This should be rethought through.
Page 49: #5 Talks about dedicating land and creating more right of way, translation... take more
private property for public use.
Page 49: #8
Implementation of Imagine Hutchinson, Remove.
Page 49. Goal 7 Policy 4
Please remove the word "require" from this paragraph.
Page 49: Goa17 Policy 5
This paragraph talks about the city getting land given to them by private developers to make
trails through town. These trails would be land that is not taxable revenue and will cost
developers to "donate" thus making it less attractive to develop and reduces taxable land base
in the city. Please remove this Policy #5
Page 50: #11
Remove — do not need regulations to guide pre development.
Page 50: #11
States "Create regulations that allow for mixed use residential commercial, office and industrial
commercial."
and page 51# 1a. "Limit commercial development"
These two seem to contradict each other to a degree and for me lessens the viability of the
plan. Also, should making regulation seriously be a part of the plan? My suggestion would be to
remove all sections discussing creating regulation and anything that "limits development of any
kind"
Page 51: Goal #9 Policy #1a
"Limit commercial development to the areas shown as Commercial on the Future Development
Plan and where applicable on specific maps."
Page 51: D This paragraph talks about "encouraging" commercial developers to develop or not
develop based on the grounds slope of the proposed site. Please remove this form the plan.
Isn't it obvious how foolish that sounds?
Page 51: F
Design developments to limit parking to the extent possible to reduce storm water runoff. Is
the city seriously recommending limited parking for developments ? ? ? ??
This should be amended to something of the nature of the following: Recommend permeable
parking surfaces where applicable.
Page 51: E
Outdoor storage associated with commercial uses and environmental quality maintenance
should be strictly regulated and enforced. 1) Please define what environmental quality
maintenance. 2) Please remove this requirement, what or how people /business store on their
private property should not be "Strictly regulated and enforced"
Page 52:
This paragraph talks about creating regulation on big box retailers. This seems like a good way
to discourage new businesses in town. Please remove any references to additional regulations
in this plan. Thank you
Page 52: #2
Remove this section. Requiring a private developer to "donate" land for public space will for
certain make developing less desirable and result in less tax revenue for the city. This idea
seems to be a lose/ lose for the city.
Page 52: Goal 10, Policy #4 "Work with surrounding townships to prevent sprawl of
incompatible commercial use outside of the city."
Page 53: Goal 12 Policy 2
Please remove this verbiage form the plan. This would mean that an area of small development
or maybe a single home could not be built if there was no city sewer.
Page 5: Goal 12 Item 5
Please remove the word "encourage" from the plan. This is open to interpretation and makes
one wonder by what means "encouragement" will come. Perhaps "support" is a better word.
Small point but valid.
Page 54: Policy 10 Page
Strictly limit development on slopes. This should be removed from the plan. This is a specific
item that directly affects development in a negative manner.
Page 128:
Under Housing/first box starts out "Create zoning regulations" Please remove this box, the city
of Hutchinson has developed just fine with all the existing regulations in place, there is no need
to further regulate housing style.
Page 128:
First box on chart: Create regulations that require commercial developments to provide public
open space. This should be reworded to say what it really means. Something like this. "Create
Regulations that extort money from private investors to give the city land that would otherwise
be private property that would provide tax revenue. This also acts very well as a deterrent for
possible developers. Yes, that's sarcasm. Please remove any wording that suggests more
regulation and anything that deters development.
Page 128:
Second box: Create regulations that require "big box" and other large format retailers to
minimize their fiscal, transportation, and infrastructure impact to be compatible with form and
context of area. 1) Please remove any wording in the plan that refers to creating more
regulation 2) Why is this specifically targeting one form of business? Wouldn't this chase away
development?
Page 128:
Box 6 says to identify native prairie and encourage expansion of native prairie. Where in
Hutchinson are there native prairies? Was this plan actually made for Hutchinson or is it a
poorly completed template? Please remove this from the chart on page 128, it has no place in a
city comp plan.
Page 128
Last box on page. Please remove this box, it is not the job of city government to raise money to
remodel homes.
FINANCIAL
Page 124:
States: the capital improvement plan (CIP) should be a part of the comprehensive plan. Yet it is
not, I know the city has a separate Comprehensive CIP plan, but have the two been compared
by anyone to see how they align?
Page 124: says "a CIP should be part of the city's comp plan to provide a consolidated financial
picture of anticipated expenditures and outline recommended funding strategies ". And
"effectively plan for public improvements that support community needs in the areas of
housing, transportation, recreation, public safety, and public utilities with corresponding
growth in the city's tax base." Comp plan should not be passed without inclusion of the CIP.
In my opinion any comprehensive plan should include an analysis of taxes and how to lower
them to improve economic development. McLeod County is currently the 18'h highest taxed
county in the state (out of 87 counties).
Page 29 & 35
Twice it is mentioned that shrinking budgets can't maintain infrastructure, but doesn't mention
why or ways to trim expenses to meet budget. Instead they plan to spend more on things
people don't want or need, like public art, cityscapes, greenways and more parks. Most people
like Hutch the way it is.
Page 36: paragraph 1
Talks about an aquatic center. Please show how much this would cost and where the money
would come from.
Page 49: #5.
Encourage use of federal resources... federal government is broke. Don't be dependent on
them.
Page 49: 1St paragraph (5)
Encourage the use of Federal, State, local and other financial resources to promote
reinvestment and other rehabilitation of downtown. What means would be used to
"encourage" this behavior? I would ask that this be replaced with wording something like this,
"evaluate how the city can reduce taxes in the downtown area to better attract potential new
businesses." Thank you
Page 49: Goal 7, Policy 5
This paragraph talks about the city getting land given to them by private developers to make
trails through town. These trails would be land that is not taxable revenue and will cost
developers to "donate" thus making it less attractive to develop and reduces taxable land base
in the city. Please remove this Policy #5
Page 53:
All of the policies on this page talk about spending money (without defining the costs) to do
things that mother nature does for free and probably better. I would remove this section and
let things be natural.
Page 54: Goal 13, Policy 1
Investigate options and facilitate creation of local financing alternatives for solar development.
The city is not a bank, it should not be investigating options to create any sort of financing for
anything.
' Page 55: #3 Delete any plan for use of solar power. It is ineffective and not cost effective.
Page 63:
Integration of public art. Please provide estimated costs of the art, the cost of the person who
will manage the art, the cost of insuring the art, the cost protecting the art from vandalism. This
plan has a lot of fluff, it needs more facts.
Page 63: Key elements
Integration of public art with planned public improvements throughout the downtown areas.
Please remove any reference to public art in the city comp plan. I feel that if the cost for this
was identified and were put to a vote the community would overwhelmingly vote no on this
issue. I also have to ask when providing art on a sidewalk became the focus for the city
government, I would prefer they focus on spending less and lowering my taxes.
Page 95: #3
States: Encourage business owners, residents, and community groups to be active participants
in seeking funding by contacting local, state and federal decision makers in support of
transportation funding. This should be removed; this verbiage states that the city should take a
conscious roll in persuading residents to beg for money from the government. That is not a
"PLAN" I don't know what that is.
Page 102: Goal 3, #5
Continue to work with other stakeholders on efforts to pave the Luce line state trail and the
Dakota rail Regional trail in McLeod County. Please provide the $ involved with this and where
the funding would come form
Nowhere in the plan is there discussion of how we reduce the city taxes, it appears to only be
focused on where money can be spent or where more taxes can be collected through
annexation.
Hutchinson has one of the highest household incomes of comparable cities as stated in the
plan. So why d we need outsiders to finance our city? Most tourist dollars would go to only a
few businesses, not nearly the economic impact of providing more jobs. I doubt the income the
city would get would come close to covering the expense of the art.
According to the public arts commission, the art will be funded by: l.a percent of the budget
spent on public projects, 2. line item of other funds allocated by the cities budget approved by the city
council each year, 3. A percent of public site fees for new development, (public site trust fund) 4.
McLeod County Tax, and other sources. Even though the Mayor insists no tax dollars are used to
fund public art.
HOUSING
Financial Incentives to enhance upper levels of commercial bldgs. for living spaces. Plan says we
need more senior housing, yet the plan calls for apts. on top of businesses, two story
townhomes with parking under the unit, (3 stories tall)., carriage houses, urban row houses,
Many steps for older people.
Page 14 in imagine Hutchinson
provide upscale, updated homes. They are the key to retaining and attracting affluent
households. I thought jobs and schools are what most people look for in relocating. We do not
need an excess inventory of upscale homesM
IMAGINE DOWNTOWN HUTCHINSON
Page 49: Number 8.
Suggest deleting based on the idea that Imagine Hutchinson is a completely separate
document. If the Comprehensive document would like the Imagine Hutchinson plan
implemented in it, it should be implemented in its entirety as one document.
Page 49: #8 Delete Imagine Hutchinson from the city plan.
Page 49: 1St column #8
Encourage implementation of Imagine Hutchinson Vision and Action plan. Please remove this
item completely. There should be no reference to an adjacent plan, if there is something in the
imagine Hutchinson plan that is desired to be in the Comp plan then it should specifically be
added to the comp plan.
Page 62, 63, 64 and 6S
These pages suggest implementing Apendix D which is part of the Imagine Hutchinson plan.
Passing a plan that references another plan will most certainly result in a loss of control over
the document and its objectives. Suggest Removing these pages; if the imagine Hutchinson plan
is desired to be a part of the City Comprehensive plan it should be fully implemented to be the
one plan or not at all.
Page 49: 1St column, #5
This paragraph seems to favor downtown over the rest of the town. Please remove all
references to specifically bettering one part of the community over the other.
The entire plan looks to be a guide on how the city can spend more money rather than focusing
on what city government should be. If the city government focused on how to make the taxes
for downtown businesses cheaper it would lower the cost for businesses in the downtown area
and more people would want to do business in down
ART /TOURISM
Page 65:
States: Increase public art. There is no reference as to the community's desire for public art
much less an estimate of how much this art will cost and /or where the funds would come from
to pay for this public art. Suggestion: Provide cost estimates on the art, the installation, the
amount for paying someone to manage. How much will it cost to repair vandalized art?
Additionally once the total cost is derived, please provide where these funds will come from
that pay for the public art.
Page 65: Number 5.
States: Integrate arts culture & heritage to strengthen tourism.
Delete the goal of turning Hutchinson in to a tourist trap. Has the community expressed the
desire to be a tourist trap? If so why has private innovation steered it? Tourism benefits only a
small % of the population. Hutchinson was founded on Manufacturing and that is the heritage,
we should boast being builders, not a cheap tourist trap.
Page 65: Recommended Implementation Actions
Integrate arts, culture and heritage to strengthen tourism. 1) Hutchinson is not and never will
be a tourist destination to any large degree nor should we focus on making it that. 2) City
government should not be playing with arts or cultural heritage, it should be focusing on
infrastructure and lowering taxes. Please remove this section from the plan
Page 63:
Integration of public art. Please provide estimated costs of the art, the cost of the person who
will manage the art. The cost of insuring the art, the cost protecting the art from vandalism.
This plan has a lot of fluff, it needs more facts.
Page 63: public art
What is public art? I would ask that the city remove this from the comprehensive plan as I
would prefer that my tax dollar does not go to buying "public art" I would rather my tax bill
stays as low as possible so I can pay my heating bill in the winter when the public art is buried in
snow.
Page 63: Key elements
Integration of public art with planned public improvements throughout the downtown areas.
Please remove any reference to public art in the city camp plan. I feel that if the cost for this
was identified and were put to a vote the community would overwhelmingly vote no on this
issue. I also have to ask when providing art on a sidewalk became the focus for the city
government, I would prefer they focus on spending less and lowering my taxes.
Page 65: Recommended Implementation Actions
Integrate arts, culture and heritage to strengthen tourism. 1) Hutchinson is not and never will
be a tourism destination to any large degree nor should we focus on making it that. 2) City
government should not be playing with arts or cultural heritage, it should be focusing on
infrastructure and lowering taxes. Please remove this section from the plan
TRAILS /NATURE
The word trail(s) is mentioned 57 times in the plan. Why are trails so important and how much
will all of these trails cost the taxpayers of Hutchinson?
Page 49: Policy #1
"Encourage development efforts to take advantage of the river and Luce line trail" 1) This is in
direct contradiction to other parts of the comp plan that stress protecting the natural benefits
of our community. I have noticed that there a lot of parts in this plan that strongly contradict
itself. 2) What does "Encourage" mean in this context? How would the city "encourage" this? Is
this insinuation of TIF benefits? I think policy 1 should be deleted under the premise of
protecting the environment.
Page 53:
All of the policies on this page talk about spending money (without defining the costs) to do
things that mother nature does for free and probably better. I would remove this section and
let things be natural.
Page 65: Number 6.
Question on "Goal 12 ", does placing art work on a trail blazed by the river fall under "protecting
environmentally sensitive areas "?
Page 93: C Interconnecting a bike system? At what cost?
Page 102: #5
Continue to work with other stakeholders on efforts to pave the Luce line state trail and the
Dakota rail Regional trail in McLeod county. These are trails that are outside of the Hutchinson
city limits and should have nothing to do with the city comp plan, please remove this paragraph
from the comp plan.
Page 102: Goal 3, #5
Continue to work with other stakeholders on efforts to pave the Luce line state trail and the
Dakota rail Regional trail in McLeod County. Please provide the $ involved with this and where
the funding would come form
Page 102: #5
Continue to work with other stakeholders on efforts to pave the Luce line state trail and the
Dakota rail Regional trail in McLeod county. I would ask that any reference to spending money
on trails outside the city limits of Hutchinson be removed from the city comprehensive plan.
Page 108 and 109: Listing of parks. There are 38 parks listed. How many more do we need?
Page 127: the chart.
Insure park access for all residents. Is this really the purpose of our city government
Improve trails with bathrooms and benches. There is no estimate of cost to build and maintain.
There are plenty of existing bathrooms and they are usually locked. Suggestion, provide an
estimated cost for construction and annual maintenance and describe where these funds come
from.
Page 128:
Box 6 says to identify native prairie and encourage expansion of native prairie. Where in
Hutchinson are there native prairies? Was this plan actually made for Hutchinson or is it a
poorly completed template? Please remove this from the chart on page 128, it has no place in a
city comp plan.
Bike trails are nice, but we need to face the fact that we live in a place that is winter 4 to 5
months of the year. Is it really wise to plan our economy and lively hood on bike trails?
QUESTIONS
Page 65 Number 6.
States "Celebrate the experience" ...lust looking for an explanation, what does this mean in
reference to this plan? It makes no sense and only serves to discredit the document as a serious
plan for the future of Hutchinson.
What are smart growth principles? Who developed these smart growth principles? Why do we
think these are good principles for Hutchinson? Who specifically made that call? Could there be
some insight /explanation on this?
Page 30 Economic development (bold faced)
What is this incubator? Where is it going to be located? How much will it cost? What is the
economic benefit for the city?
Page 45 Preserve open spaces and vital environmental areas.
Delete entire paragraph.
Page 47 "encourage 25% of all new residential development to locate downtown"
How is this possible?
Page 47 Goal 3 #2
What does "encourage" mean here? How will this be "encouraged? Please define
Page 47 Goal 3 #3
What does "discourage" mean here? By what means will this be "discouraged "? Please define.
Who decides what "adequate transportation" means? Please remove this paragraph as it gives
too much latitude in definitions and I feel would ultimately lead to discouraging a private
development by the whim of the city with no particular good cause.
Page 38, 2nd bullet, 1" column
*Support: Supply the needed staff support, policies, and financial assistance at all levels to
achieve the desired goal.
Please remove this paragraph from the plan. This paragraph is very lose and basically says
spend as much money as you want to achieve whatever goal the city wants. This is too lose and
too vague.
Page 38, 1St column
Support: Supply the needed staff support, policies, and financial assistance at all levels to
achieve the desired goal. Please define how much staff, how much financial support, what
goals.
Page 38, first column, second bullet
Support: Supply the needed staff support, policies, and financial assistance at all levels to
achieve the desired goal. Please define what "needed staff " means and where will this financial
assistance come from? How much? Please define.
Page 49 Goal7 #1
What is meant by "Encourage "? Is this a reference to providing TIF agreements? Can this be
explained better?
Staff Review of City Council Comments on Draft Comp Plan
1) Page 10, Figure 2.2: Remove Stritesky property —Staff Agrees
2) Page 46, Goal 1, Policy #1: Add "when it is needed." At the end — Staff Agrees
3) Page 46, Goal 1, Policy #2: Remove first sentence (about orderly annexation). —Staff Agrees
4) Page 46, Goal 1, Policy #5: Suggest the following as replacement wording - "Encourage new
development to make use of available lots and redevelop existing properties within the City
limits before annexing new property and stretching city services. Continue the past practice of
limiting annexation to the request of property owners and work with adjacent townships to
develop orderly annexation agreements when they are ready." (Would suggest that this be
moved up to policy #1 and then have the others move down). — Staff Agrees
5) Page 54, Goal 12, New Policy #17: Continue the City's strong urban forestry program and efforts
to diversify the local tree species to limit impacts from disease or insects. Work with the public
and partners such as the Hutchinson Utilities Commission, the DNR and the University of
Minnesota to assist the City's efforts. — Staff Agrees
6) Pages 54/55, Goal 13 and Goal 14: These can be combined under a new Goal #13: (page 55 can
say "this page intentionally left blank" if needed) — Staff Agrees
• Suggest the new title "Encourage and support the use of sustainable practices, energy
conservation and the use of renewable energy when practical."
• Goal 14 policies can be wrapped into this revised Goal (what does "as of right" mean in
Goal 14, current policy #3).
• Page 54, Goal 12, Policy #15: Move into Goal 13 as a policy.
• Page 54, Goal 13: New policy — "Work with other agencies such as HUC, the HRA, and
Heartland Community Action Agency to promote energy conservation and investigate
funding options such as PACE, rebates, savings recapture, grants, low interest loans,
etc."
• Page 54, Goal 13, policy #1: .... local financing alternatives for solar, wind and biomass
renewable energy development"
• Page 54, Goal 13, current policy #2: What does "enhance distribution system reliability"
mean here? Question if renewables help with distribution system reliability. Also, could
"and wind" also be added to the community solar development?
7) Page 67, Figure 4.5: Take out Stritesky Property (it is off on figure 4.6) — Staff Agrees
8) Page 68, top right paragraph: Suggest the following alternative language: "Land use requests in
the Joint Planning District go through the Joint Planning Board and are approved by the County.
Overall densities are dictated by the Hutchinson Area Joint Planning Ordinance. Properties in
this area are not planned for annexation and City development in the foreseeable future." (Just
saying not planned for 30+ years is too much — a lot can change in that time period) — Staff
Agrees
9) Page 77, right column: "....not expected to be developed with City infrastructure of services for
the foreseeable future based on current land consumption trends..... (again, I just think saying
not planned for 30+ years is too much) — Staff Agrees
10) Page 80, Goal 1, new policy #10: "Encourage the construction of additional market rate rental
properties in areas as identified by the Maxfield study. Encourage a portion of these be built
downtown as identified in the Imagine Hutchinson Plan. —Staff Agrees
11) Page 81, Goal 2, New policy #13: Require active living components in new developments with
sidewalks and trails, access to parks, green space, etc. — Staff Agrees
12) Page 82: Should we say "Nearly half of city residents work in Hutchinson (49.2 %). Of the 50.8%
....." — Staff Agrees
13)
14) Page 87: We need another picture — we don't need to highlight Smokes 4 Less so
predominantly. (they are already shown on pages 49 and 72) — Staff Agrees
15) Page 108, start of first sentence: Should be "Currently there are 38 parks in Hutchinson...... (or
39 or 40 see below) — Staff Agrees
16) Page 108, Table 7.1: Bernhagen Property is not shown here , but it is in Table 7.2 on page 115. —
Staff Agrees
17) Page 115, Table 7.2: #4 used twice so would be 39 Parks — Staff Agrees
18) Table 7.1 and 7.2: Should the church (Historic White Church) be added as a special use park?
(addition would mean 40 parks) — Staff with further discuss with Parks Dept. to see how church
is advertised. P &Z is fine with it being listed as a park.
19) Page 116, Table 7.3: Twelve community parks with 162.8 acres. Special use parks equals 95.26
acres. — Double check acreages — Staff Agrees
20) Page 118, Table 7.6: Existing park acreage doesn't match Table 7.3. Net would need to be
adjusted. — Should be fixed.
21) Page 124 CIP: Take out "The CIP should be part of the City's Comprehensive Plan" in the
sentence above that add the following - "The program outlines major projects the city plans to
undertake in the next 5 -10 years and how they be financed. The CIP is updated every year
for the next 5 year period. — Staff Agrees
22) Page 127& page 128, Table 9.1, Land Use Section:
a. Item #2: reword to "Work with adjacent townships to institute orderly annexation
agreements when they (Townships) are ready." Make it a medium priority with a
medium time frame. Staff Agrees
b. Item #4: change "urban" to "city" Staff Agrees
c. Item #6: Consider creating architectural design guidelines ..... Staff Agrees
d. Item #8 (top page 128): Consider regulations that require future commercial
developments in transitional areas to provide public open space. (Goal 10, page 52). —
Staff suggests the Council consider deleting this action item and the goal on page 52.
The City currently collects parks dedication fees for commercial development per
State statute.
e. Items 10 and 11: Haven't we already identified sites for new office, commercial and
industrial development? (Goal 11, page 52 — doesn't say anything about office — could
that just be eliminated since it is also commercial) Staff suggests deleting identify sites
for new office ... and identify sites for commercial. The future land use map identifies
sites for this type of development so no action items are needed.
f. Add Item: Support sustainable land use practices to protect, conserve and enhance the
City's natural resources. High priority and on -going (Goal 12, page 53) — Staff Agrees
23) Page 130 Parks, Item #1. Volunteer programs — change to High Priority and short term. — Staff
Agrees.
Other Recommended Staff Edits
1) Delete reference to appendix on page 31. (See Appendix B for complete report).
2) Delete reference to appendix on page 63. (See Appendix D for the full downtown vision and action
plan)
3) Delete reference to appendix on page 65. (see Appendix D for Implementation Actions Matrix
describing the items in greater detail)
4) Delete appendix reference on page 85. Entire paragraph under table in right hand column can
be deleted.
5) Delete item E under Goal 9 page 51— Outdoor storage is already covered in detail in the zoning
ordinance.
6) Pg. 124 -4t" paragraph, last sentence. Where a conflict exits between the Plan and existing
zoning, the Plan directivesshould prevail. In cases where the Comprehensive Plan is not
followed, the findings of fact for the zoning proposal should explain the reasons for not
following the Comprehensive Plan.
7) Pages 127— 128, Implementation Action Item Matrix — Anywhere the action items starts with
"Create" change that to "Consider"
HUTCHINSON CITY COUNCIL Ci =q�f��
Request for Board Action 7AL
Agenda Item: Phased Retirement Option Program
Department: Administration
LICENSE SECTION
Meeting Date: 11/12/2013
Application Complete N/A
Contact: Jeremy Carter
Agenda Item Type:
Presenter: Jeremy Carter
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
Laws effective May 23, 2009, provide for a Phased Retirement Option (PRO) program that is available to members of
the Public Employees Retirement Association (PERA) Coordinated plan. The law allows cities to offer a phased
retirement option to members age 62 or older. Members who agree to employment under the PRO program may
begin collecting their PERA retirement benefits without a formal termination of employment. Also, members
participating in a PRO are not required to have a 30 -day break in public service prior to collecting a retirement benefit.
Likewise, their post- retirement earnings are not subject to the limits that apply prior to full Social Security retirement
age.
The governing body of the governmental entity has the discretion to determine if it will offer the PRO program to an
employee and for how long. To qualify, the PERA member must:
-be age 62 or older,
-be eligible for a monthly retirement benefit,
-have worked at least 1,044 hours per year for the 5 years preceding participation in the phased retirement program,
-agree to a reduced schedule, defined as 25% or greater reduction in hours and 1,044 or fewer hours of work per
year. Participants in the program are also restricted from working more than 60 hours in a pay period.
The initial offer of employment under the PRO program may be for up to one year in length. The employment
agreement can be renewed annually only by the City, not by the employee, but may not extend beyond five years.
Benefits of the program, as included in the resolution document, include:
-enhance the knowledge transfer to staff
-retain a key departmental employee until a replacement can be identified
-reduce employee work hours resulting in budgetary savings
(see page 2 for additional background information)
BOARD ACTION REQUESTED:
Consideration and approval of Resolution No. 14203 Authorizing the PERA Phased Retirement Option for the City of
Hutchinson and designating the City Administrator as the coordinator of the program
Fiscal Impact: Funding Source: general fund
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
INX•0iA1JII UP] 010UP 001KII3
Resolution Authorizing the Public Employees Retirement Association of Minnesota (PERA)
Phased Retirement Option
Whereas, the City of Hutchinson recognizes that it may be to the city's benefit to offer a phased
retirement option to certain city employees either to enhance knowledge transfer to other
staff, retain a key employee until a replacement can be found or to reduce the hours of some
employees for budgetary savings;
Whereas, the City of Hutchinson recognizes that under the Omnibus Pension Bill passed by the
Minnesota State Legislature in 2009, the Public Employees Retirement Association of
Minnesota (PERA) now offers a Local Government Post Retirement Option Program (also
referred as the phased retirement option) available to certain members of the PERA
Coordinated Plan who meet criteria outlined in Minn. Statute Section 353.371; and
Whereas, the City of Hutchinson recognizes the need to designate a city official or staff person
to indentify eligible employees, determine whether there is a benefit to offering the phased
retirement option to those employees and coordinate communication and program
implementation.
Now, Therefore, Be it Resolved, that the City Council of the City of Hutchinson hereby approves
participation by the City of Hutchinson in PERA's phased retirement option.
Be it Further Resolved, that the City Administrator or designee is hereby designated to
coordinate implementation of the program for eligible City of Hutchinson employees.
Adopted by the Hutchinson City Council this
ATTEST:
Jeremy J. Carter, City Administrator
day of November , 2013.
Steven W. Cook, Mayor
This program will expire as of June 30, 2014. After that time, no new agreements will be allowed, but
existing arrangements may be renewed annually and continue up to the allowable five years.
At this time, City Administration is considering this option for the position of Motor Vehicle Deputy
Registrar, to which Marilyn Hed is currently appointed. If approved, the PRO agreement is proposed for
a maximum of one year or calendar year 2014.
Per the program, this employee's hours will be reduced from the current full time to no more than 1,044
hours for calendar year 2014, and, likely, fewer hours.
HUTCHINSON CITY COUNCIL Ci =q�f��
Request for Board Action 7AL
Agenda Item: Hutchinson Law Enforcement Park Presentation
Department: Police Dept
LICENSE SECTION
Meeting Date: 11/12/2013
Application Complete N/A
Contact: Daniel Hatten
Agenda Item Type:
Presenter: Daniel Hatten
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: No
BACKGROUND /EXPLANATION OFAGENDA ITEM:
I will be giving a brief Power Point presentation on the progress of the Hutchinson Law Enforcement Park along with a
short video detailing the design of the park.
Staff recommends council authorize designating the public space, previous identified, as the Hutchinson Law
Enforcement Park and authorize moving forward with the construction of the police memorial. In addition, staff
recommends initially cash flowing all or part of the project until all the funds have been reimbursed by the private
donations and earmarking any future private donations for future park /memorial improvements in the Park Land
Dedication Fund.
BOARD ACTION REQUESTED:
See staffs recommendation for board action above.
Fiscal Impact: $ 0.00 Funding Source: Private Donations
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 90,000.00
Total City Cost: $ 0.00 Funding Source: Private Donations
Remaining Cost: $ 90,000.00 Funding Source: Private Donations
HUTCHINSON CITY COUNCIL
Ci =q�f��
Request for Board Action
7AL
Agenda Item: Water Meter Change -outs and Automated Meter Reading
Project
Department: Finance
LICENSE SECTION
Meeting Date: 11/12/2013
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 10
License Contingency N/A
Attachments: No
BACKGROUND /EXPLANATION OFAGENDA ITEM:
City Staff would like to have an initial discussion with the Council regarding two projects that we would like to see
addressed in the Water Fund in the near future.
1. Water Meter Change -outs
2. Automated Meter Reading
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
TO: Mayor & City Council
FROM: Kent Exner, Director of Public Works /City Engineer
RE: Discussion of Potential Water Meter Replacements Automatic Meter Reading
(AMR) Implementation
DATE: November 12, 2013
City staff will be providing an overview of the potential water meter replacements and implementation of an
automatic meter reading (AMR) to the City Council at their November 120' meeting. In order to better
facilitate our discussion, the below summary of the current situation, project benefits, estimated costs and
funding alternatives has been prepared.
Current Situation
The City water metering infrastructure currently consists of approximately 4,812 meters that range in sizes
from %" to 6 ". The age of the existing meters ranges from relatively new (limited number of recently built
residential/commercial structures) to older than 1983 (estimated number of 852 meters). Per City stags
analysis of available records, we estimate that 82% (3970 meters) of our existing meter inventory was installed
in 2000 or later. Please note that the industry standard for optimum meter lifecycle is 15 years.
As you are probably aware of, in late 2009, the Hutchinson Utilities Commission (HUC) requested proposals
for the installation of Automatic Metering Infrastructure (AMI) with new electric meters. Approximately
$194,000 of RUC's total contract amount is the cost of the actual AMI system "backbone" (towers, interface,
software, etc.) that could be utilized for other meter reading services. In 2010, RUC and the City entered into a
telecommunications agreement that allowed the Water Department to utilize their installed AMI following a set
contribution of $58,200. This arrangement allows the City to ultimately install an AMR system at a more
competitive cost.
City Water Department staff has been reviewing the potential of upgrading our existing meter reading
operations to an automatic system for several years. Due to the age of the existing water meters, City staff
believes that replacing the existing meters at the time of upgrading to an AMR system would be the most cost -
effective approach. Likewise, compiled meter age data seems to support the assumption that the City is not
currently accounting for all of the water being produced, distributed and consumed via our systems and that
replacement of the majority or all of the existing meters at this time would be justifiable and economically
beneficial.
Meter Replacement and AMR Proiect Benefits
City staff has identified several tangible and intangible benefits of replacing the existing water meters and
installation of an AMR system as noted below:
• More accurate water use readings (potential of estimated 5% deviation)
• Increased meter functional reliability (20 -year accuracy and battery guarantee)
• Reduced carbon footprint by eliminating vehicle use for monthly readings, customer change read -outs
and missed readings
• On -demand reads available to staff to monitor water usage, resulting in less customer service calls and
field reads ( "presence with customer ")
• Potentially provide customers with a web - portal for use data and billing
• Proactive approach to customer leaks, meter inaccuracy and high bills
• Identify distribution system water loss issues
• Historical consumption data (even hourly possible)
• Baseline comparisons by customer type
• Conservation rate structure applications (interval changes or peak use monitoring)
• Potential irrigation restrictions/ban enforcement
• Substantial personnel and vehicle use savings
• Potential utility billing process streamlining (less paper- intensive & personnel savings ?)
Other Cities' Feedback
• North St.Paul
o Approximately 5,000 meters
o Funding system installation with their current base charge
o Implementing over a three -year timeframe
o Utilizing Sensus Flex -Net technology on two water towers (similar to HUC's installation)
o Noted significant increase in water billing amounts, especially within commercial accounts
Melrose
o Approximately 1,500 meters
o Implemented over a one -year timeframe
o Utilizing Sensus Flex -Net technology, accomplished 100% of reads at start -up
o Noted significant increase in water billing amounts, "unaccounted for" water went from 12%
to 2%
Faribault
o Implemented to address "old and inaccurate" meters
o Implemented over several years
o Noted significant increase in water billing amounts, "unaccounted for" water dramatically
decreased
Estimated Costs & Proiect Payback
City Finance Department will be providing recently prepared estimated project costs and potential payback
analysis.
Fundin¢ Alternatives
The funding of a meter replacement and AMR installation project could be addressed through a variety of
funding sources as described below:
• Water/Wastewater Funds budgeted capital outlay amounts (potentially delay water tower rehabilitation
and sanitary sewer main/manhole lining projects)
• Water/Wastewater Funds cash reserves
• Increases to the Water/Wastewater monthly base charge amounts
• Implementation of a water meter replacement fee over a determined timeframe
EDA Board Meeting
Main Conference Room — City Center
11:30 AM Wednesday, September 25th, 2013
Members present in bold.
MEETING MINUTES
Members
Tim Ulrich Steve Jansick
Mary Christensen Mike McGraw
Staff
Lee Miller, EDA Director
Nate Keller, EDA Assistant
Andy Reid, City Controller
Daron Vanderheiden
Jonny Block
Liaison
Mary Hodson, Chamber President
Call to order- The meeting was called to order at 11:34 a.m.
ll. Approve Agenda — No Action
lU. Review Meeting Minutes
A. August 28th Board of Directors
Chad Czmowski
MISIP: Czmowski, Block to approve the minutes as written; passed unanimously.
B. August 21st Finance Team
MIS/P: Ulrich, Czmowski to approve the minutes as written, passed unanimously.
IV_ Review August EDA Financial Statements — Andy Reid
A. Cash available in operations is $161,074.
B. $56,736 is reserved (proceeds from Warrior land sale) and $100,481 is unreserved.
C. The Economic Development Loan fund has $1,219,144 in cash available.
D. $100,000 is reserved (Luce Line Trail contribution) and $125,000 for Depot/ farmers
market costs. $994,144 is unreserved.
E. Loan payments for the month were $10,285
F. Downtown revolving loan fund has $165,792 in cash available; $161,842 is unreserved,
loans totaling $777,005 and $201,329 in capital assets (Cenex & Wright property ).
G. Loan repayments totaled $9,184 for the month.
H. MIF Loan fund has $221,957 in cash available and loans receivable of $311,583
(NuCrane).
I. Loan payments for the month were $5,640
MIS /P: Block, Christensen to approve the financials as presented; passed unanimously.
Director's Report
A. JUMPSTART DOWNTOWN: Staff is working on press release to accompany opening of
the bakery. Staff received the proofs for the new signage for the bakery,
B. Depot Marketplace Redevelopment: Construction of the pavilion has begun. Painting of
the Depot is underway.
C. Business Prospects: Staff talked about potential tenant inquiring about prospective
building space.
D. Positively Minnesota: Staff attended a meeting where site selectors highlighted what
companies are looking for when locating. The discussion pointed to the importance of a
strong workforce as the number one tool cities can use to attract businesses and
companies.
E. Business Incubator: Staff talked about the potential avenues to take to best utilize an
incubator.
F. MN Angel Network: Staff discussed how to best utilize its role in the MN Angel Network.
G. Industrial Park Land Maintenance: Staff discussed the possibility of bidding out the
services and land maintenance of industrial park.
M1S1P: Czmowski, Christensen to approve the bidding of the industrial park land
maintenance: passed unanimously.
H. Industrial Park Incentive Programs: Staff discussed possible incentives to attract
developers to industrial park.
V. Grant and Loan Applications
<none>
VI. Chamber Update — no update.
A1. Other Business - .none.
VIII. Set Next meeting — October 23rd, 2013 11:30 AM
Ix. Adjourn -
With no further business to attend to, the meeting was adjourned at 12.34PM.
Respectfully Submitted,
Nate Keller
EDA Intern
+HUTCHINSON AIRPORT COMMISSION
September 26, 2013
5:30 p.m.
Airport Arrival/Departure Building
Minutes
Members present: Doug McGraw, Dick Freeman, Steve Cook (Council Representative)
Members absent: Joel Schwarze, Juli Neuharth, Ross Peterson,
Others Present: John Olson, City of Hutchinson; Jim Weckman, tenant; Ken Fischbach & Tim Miller, ASI
Meeting called to order at 5:42 p.m. There was a quorum of members present.
1. Approve August 22, 2013 Airport Commission Minutes
Motion made by McGraw, second by Cook to approve minutes. Unanimous approval
2. Airport Commission
Doug McGraw (to 09/14, second full -term) Joel Schwarze (to 09/15, fast full -teen)
Ross Peterson (to 09/16, first full -teen) Dick Freeman (to 09/17, second full -term)
Juli Neuharth (to 09/18, second full -teen) Steve Cook (Council representative)
For meeting schedules & interest forms for serving on the Airport Commission, see www.ci.hutchinson.mn.us
3. Hangars
New rental — Mark Seller rented one of the hangars in the open hangar building (Hangar # 1)
Update on private hangar construction. Work has begun on preparing the floor for concrete. The door is
being fabricated. The couple of areas that don't have siding will be addressed when the door is put up and
sided. Windows are on -site, but will not be installed until the door is placed, to avoid potential pressure
issues in the structure.
4. Operational Issues (Open Proiects)
a) Airport Financials — August 31, 2013. To -date, there has been no use of general property taxes.
Expenses are tracking similar to last year, except repair & maintenance supplies and contract repairs &
maintenance is down and utilities are up for 2013.
b) 2013 AIP —Report on status of project.
a. FAA grants for the 2013 Airport Master Plan update & Obstruction Removal have been approved.
b. Bolton & Menk surveyors marked all trees at the Renner property that are obstructions, along with
any trees that are within 10 feet of becoming obstructions. City staff will be meeting with Mrs.
Renner to address tree pruning and removals.
c. Olson requested that there be two Master Plan Advisory Group (MPAG) members from the
Airport Commission. Freeman indicated that since McGraw, Peterson and Cook were part of
another subcommittee, he would volunteer. Neubarth and Schwarze will be asked by staff
whether one of them would be willing to serve on the MPAG. It is expected that the kick -off
meeting for MPAG will be held within the next several weeks.
d. Olson reported that the Pavement Management Report done by MnDOT was provided to the City
and Bolton & Menk. Based on some needs relating to pavement maintenance, it was
recommended that Bolton & Menk staff come to the October meeting to address CIP projects
during the interim while the Master Plan update is being done.
5. Other Discussions & New Business
a) Hangar 1720 roof leak — The City contracted with F &W Roofing of Hutchinson to make repairs.
The repairs are expected to begin tomorrow. They will seal all joints and replace all loose screws
with oversized screws to ensure proper attachment of roof sheeting.
b) Lease agreement for Hangar 1720 was approved by Council. The lease is for $915 per month
with ASI.
c) Report of subcommittee activities regarding service provider alternatives. Olson reported that he
had sent surveys to the airports identified by the subcommittee. Another reminder was sent to
them mid- month. To -date no return surveys from the airports contacted have been received.
d) Schedule for service providers. Since the current service provider agreement expires at the end of
May, 2014, it was noted that there is relatively little time left to address service provider issues.
Mayor Cook indicated that we need to start with a list of services that the City would like to see a
service provider offer. Based on that discussion, City staff was directed to obtain some sample
Requests for Proposals /Qualifications (RFP /Q's) from other airports so the Airport Commission
can review what other airports included as services. A summary of services will be sent to the
Commission before the October meeting.
A schedule should be established for work that needs to be done over the next few months to make
sure there in continuity of service. For the October meeting, it was requested that someone from
Bolton & Menk be asked to come and address airport services that were included in sample
RFP /Q's. For the November meeting, any final touches could be done on the list of services. It
was also requested that someone from MCOA be invited to attend the November meeting to
address any final questions that Commissioners may have regarding the list of services.
Mayor Cook requested that all Commissioners be made aware of the importance of the upcoming
meetings, to make sure the list of airport services accurately reflects the desires of the City.
e) Internet service at the airport.
Router replacement was completed.
ii. MVTV Wireless looked at installation of wireless internet service at the airport, but did
not bid.
iii. Broadband MN Corp. representative was on -site 08/20 no official pricing has yet come
in, but initially we could expect $750 for antennae; $250 for wiring, install and $100 per
month for 10 mb /1 mb (download/upload). 100 GB use, $1.50 per GB over 100.
iv. Contacted NU- Telecom to determine options for a centralized internet connection from
NU- Telecom.
V. NU- Telecom will be asked to look into the whether the cable between the terminal and
the electrical distribution building is functioning as designed. Some of the symptoms of
the existing service indicate there may be issues with the wire.
fl Other items
Land rental rates. A question was raised regarding land rental rates. Land rental rates in
the area have gone up significantly. In some cases, $200 - $300, or more, per acre is
being paid to local farmland owners. It was noted that we currently are getting $140-
$165 per acre. After considering that we have smaller, cut -up pieces of land, and the fact
that we request that farmers generally plant alfalfa crops, the current rates seem
reasonable. It was also noted that the contracts recently entered into have an adjustment
clause in year three based on the average land rental rates for McLeod County, as
reported by the University of Minnesota.
At 7:07, a motion to adjourn was made by Freeman, second by Cook. Unanimous approval.
NEXT MEETING: Regularly scheduled meeting: 10/17/2013.
Resource Allocation
Committee
October 1, 2013
4:00 PM
Hutchinson City Center
Attendees: Steve Cook, Mary Christensen, Jeremy Carter, Kent Exner (Committee Members)
John Olson, Dolf Moon, Dan Jochum, Lee Miller (Contributing Participants)
Meeting Minutes
1. 2014 Infrastructure Improvement Program — review initial project costs /funding worksheet
- Kent E. provided a review of the recently drafted 2014 Infrastructure Improvement Program project list. The major projects anticipated to
be addressed during the upcoming construction season include Jefferson St. SE Reconstruction Phase 2 and Lynn Road Improvements.
2. Project Engineering/Administration Fees —review new dedicated project fees approach
- Kent E. reviewed the proposed 2014 revisions to the project engineering /administration fees. The primary change is to eliminate the 3%
rate amount that has been historically identified for project fiscal and legal costs. Thus, the typical total rate for fees applied to the City's
projects will now be 21% in comparison to the old 24% parameter. These fee rates are comparable to MnDOT's standard engineering
rate and should allow for the City to adequately cover project costs while accumulating some funds for future planning /mapping/study
efforts. RAC members agreed that these fees could be utilized to administer project related feasibility studies and other necessary
preliminary engineering efforts.
3. Meter Reading/Replacement — review potential project scopes, costs, funding, implementation, etc.
- Kent E. reviewed initial /existing information relative the potential replacement of the City's water meters and the installation of an
automatic reading technology. RAC members discussed the potential of administering a monthly fee to accrue revenue that could be
solely dedicated to replacing existing meters. At this point, the Finance Department will develop a project cost pro - forma analysis and
City staff will inquire upon other municipalities regarding potential savings related to the replacements of old meters for the RAC's future
consideration.
4. Other Discussion
November is for the 'Turkeys"
To: The Resident's of the Hutchinson Fire Department District, City Councils, Township
Supervisors, and Visitors to the City of Hutchinson web -site
From: Brad Emans, Fire Chief
Date: 11/01/2013
This is the official monthly report on the various activities of the Hutchinson
Fire Department for October 2013.
Fire Department Response: The Fire Department responded to 33 emergency calls for
service in the month of October.
"Fire Officer Only" Response: A "fire officer only" responded to 4 calls in October saving
the Hutchinson Fire District the cost of a "general" alarm estimated at $728.00 for the month.
Response Time: First Truck "Out of the Door ": October — 3 minutes 27 seconds.
Example of a Few of the Calls your FD responded to:
• A Fire Officer responded to a complaint/concern of a person illegally burning
under the canopy of a commercial building. The person was burning documents
and indicated that they did not know that you could not burn in the city limits and
under a building canopy;
• Firefighters responded to a DOA to assist the "death investigator' as state laws
prohibit EMS from assisting;
• Firefighters responded to fire alarm in a 36 unit apartment building in the
southeast part of the city. The Incident Commander was unable to determine the
cause of the alarm due to the action of the manager. The manager disassembled
the fire alarm panel prior to arrival in an effort to silence the alarm. Obviously, that
is a violation of the fire code;
1
• Firefighters responded to an emergency call of a possible fire in a commercial
building in the southwest part of the city. Firefighters encountered light smoke
throughout first floor, using the TIC; they were able to determine that an electrical
malfunction occurred in one of the offices. The power was shut off and firefighters
ventilated the building;
• Firefighters responded to a medical assist in the rural area when a person was
struck by a tree that was being cut down. Firefighters used the six - wheeler to
reach the victim, but due to the terrain they had to carry the victim from the woods
on a backboard;
• Firefighters responded to a two vehicle crash with injuries in the southern part of
the city. Firefighters extricated one victim, assisted EMS with the other victims,
disabled the vehicles, and did a general cleanup of the fluids that leaked from the
vehicles;
• Firefighters responded to a cornfield fire in the northwest section of our rural
district. Cause of the fire was a mechanical failure of the combine;
• Firefighters responded to a call that two CO detectors were activating in an
educational building in the southwest part of the city. The incident commander
tested the air quality, found a high concentration of carbon monoxide and
activated a general alarm. Firefighters ventilated the building and then determined
that one of the five furnaces was in need of repair.
Type of the Calls for the Month
City
Type of Call
Number
Residential
1
Commercial /Industrial
6
Multi - Family
2
School
0
Grass
0
Medical
3
CO
3
Rescue
3
Haz -Mat Leak/Spill
0
Vehicle
0
Sky -Warn
0
Mutual Aid
0
Total
18
Structure Fires
1
Arson
0
• Page 2
Zural
Type of Call
Dumber
Residential
1
Commercial / Industrial
0
School
0
Farm Building
1
Grass
2
Medical
9
CO
0
Rescue
2
Haz -Mat Leak/Spill
0
Vehicle
0
Mutual Aid
0
Total
15
Structure Fires
0
Arson
0
Training: Firefighters Trained on the Following Topics /Equipment:
• Firefighters worked on various "positive pressure" ventilation techniques at the
training site. It is important to be good at this aspect of the job since good
ventilation tactics keep firefighters safer and property loss to a minimum;
• Firefighters revisited our "search and rescue" techniques at the training site in an
effort to give every firefighter the opportunity to sharpen their skill and for them to
gain confidence in their partner and equipment.
Fire Prevention / Public Relations / Other Information:
• The FD is now back in the station after the construction projects have been
completed. We were fortunate to be able to find a location in the city where we
could park the emergency vehicles for 8 days, and then we rented a semi - trailer
to store all of the small equipment located in the apparatus area;
• The FD participated in the Homecoming Parade for the first time, we used our old
yellow fire truck as it fit right into the theme of "yellow and black ";
• The FD completed 36 fire education classes in October with approximately 805
participants.
• Page 3
Measurements:
1. Number of calls that required more than one engine, four firefighters and one IC
in October: 14
2. Number of Calls that required investigation in October: 3
3. Estimated dollars "saved" in property (building and contents) by the fire
department response for the month of October: $1.05 Million
4. Estimated dollars "lost" in property (building and contents) to fire in October:
$750.00
• Page 4
MINUTES
Parks, Recreation & Community Education Advisory Board
October 7, 2013
Members present were Elizabeth Hanninen, Jay Bartholomew, John Rodeberg, Troy Scotting,
Lori Hornick- Lindell, and Mary Christensen. Also present were Dolf Moon and Karen McKay.
The meeting was called to order at 5:15 pm.
A motion was made by Troy Scotting and seconded by Elizabeth Hanninen to approve the
minutes dated August 5, 2013. The board unanimously agreed.
OLD BUSINESS
Fall Programs Numbers - The board reviewed a handout showing the fall programs registration
numbers. Registrations are down from previous years, however, registrations are still being
accepted for fall programs.
Facilities Improvements -
• The re- roofing of six park shelters this fall will complete a re- roofing project of all the
shelters that began three years ago.
• Approval has been obtained from the City for repairs to the Park Garage including
repairing the roof and rewrapping the siding for a cost of $60,000. The parking lot will
be addressed next year.
The Facilities Improvements committee met to prioritize city projects for 2014. Included
on the list for Parks and Recreation are replacement of backstops at Roberts Park,
replacement of backstops and dugouts at Veterans Memorial Field, repairs to the
bandstand in Library Square, and replacement of two restrooms at the boat landing in
Masonic /West River Park.
NEW BUSINESS
Hutchinson Comprehensive Plan - The board received for review the Parks and Recreation
portion of the final draft of the Hutchinson Comprehensive Plan.
Aquatic Center - There are four options for the aquatic center including:
• Repair and improve the current pool at a cost of $1.2 million;
• New pool patterned after the city of Gaylord's which includes improvements to the
bathhouse and mechanical room, new play structures, and six lanes for lap swimming at a
cost of $3.2 million;
New pool including a tube slide, lazy river, separate zero -depth pool, renovated
bathhouse, new mechanical room and eight lanes for lap swimming at a cost of $4.5 -
$5.5 million. Estimated revenues from this option is $212,000 annually with expenses of
$200,000;
PRCE Advisory Board
October 7, 2013
Page two
• An idea proposed by "Positively Hutchinson" would include an enclosed pool, running
track, indoor playground, and a gym. The City's consultant estimated the cost of this
project to be $15 million however Positively Hutchinson estimates it to be $7 million.
The City's subsidy is estimated at $200,000 annually.
Public Art Damage - The sculpture located at the corner of Main St. North and 1St Ave. NE was
recently vandalized and broken. Per contract with the artist, the city is not liable for the cost of
this damage.
BOARD MEMBER ITEMS
Farmers Market - Jay inquired as to the status of the new Farmers Market location. Dolf stated
that work is continuing on the parking lot and that the building is being painted by Sentence to
Serve.
ADJOURNMENT
The meeting was adjourned at 6:25 pm on a motion by John Rodeberg and seconded by Troy
Scotting.
Planning and Zoning Monthly Activities Month/Year: September, 2013
Activity
Number
Additional Info.
Number of Planning Applications Reviewed and
Processed
0
Number of Joint Planning Board Applications
1
Final Plat of Riverside Church Addition
Reviewed and Processed
Number of Planning Commission Meetings
1
Preliminary and Final plat of
Summerset 5th Addition
Com rehensive Plan
Number of Joint Planning Meetings
1
Preliminary Plat Riverside Church
Addition, City Comprehensive Plan
Number of Zoning Reviews for Building Permits
11
(Compliance with Zoning Code)
Number of Land Use Permits Issued -(Fences,
18
small sheds, patios, driveways, detached decks, etc.)
Number of Zoning Review for Sign Permits
5
Number of Predevelopment /Pre Application
4
Discussion of Plat Summerset 5t
Meetings
Addition, Met with MITGI
representative, met with developer
Number of Misc. Planning Meetings
12
Management team - 4
Resource Allocation
Flooring company meeting - 2
Met with County Planning Dept
Planning Commission
Joint Planning Board
Public Arts Commission
Meeting with newspaper
Number of Zoning Enforcement Cases
5
Sign Enforcement letters
Number of Walk -In Customers Served
365
Site Visits
12
Misc. Site visits
Dan Jochum attended the State Planning Conference and a Sensible Land Use Session
Planning, Zoning and Building Dept. Monthly Report
September 2013
Building Department Permit Activities
A Commercial Remodel
B Commercial New
C New Residential
705 Century Ave SW (Century Court Apt) $47,300; 1004 Hwy 15 S (Taco Bell) $46,000; 720
Hwy 7W (Hutch Manufacturing) $$45,000; 1185 Hwy 7 W (Burger King) $20,000
1098 Hwy 15 S (McDonalds) 1,500,000; 25 Adams St SE (Depot) 15,000
450 Ottawa Ave SE; 1130 Bluejay Dr SW; 345 Ottawa Ave SE
Other Building Inspection Activities September 12th ICC, IRC class Blaine
Evergreen Meals served in September
Week of
09/2012
09/2013
2012 Year to Date
2013 Year to Date
Total Number Inspections
114
162
914
1367
% of Inspections done within 24 HRS
N/A
100.0%
N/A
99.78%
Total Number Plan Reviews
10
22
24
157
% of Plan Reviews completed in 21 Days
N/A
100%
N/A
100%
Building Permits Issued by Type
Number of Permits &
Valuation
Number of Permits &
Valuation
Year to Date Number
Permits & Valuation
Year to Date Number
Permits & Valuation
Commercial (new)
0
$0.00
2
$1,515,000.00 B
3
$11,900.00
4
$3,303,400.00
Commercial ( additions /remodels)
10
$631,500.00
10
$198,600.00 A
63
$2,747,000.00
66
$2,854,801.00
Total Commercial
10
$631,500.00
12
$1,713,600.00
66
$2,758,900.00
70
$6,158,201.00
Industrial (new)
0
0
$0.00
0
1
$1,200,000.00
Industrial (additions /remodels)
1
$14,600.00
0
$0.00
3
$864,600.00
1
$20,000.00
Total Industrial
1
$14,600.00
0
$0.00
3
$864,600.00
2
$1,220,000.00
Fire Sprinkling
0
$0.00
0
$0.00
2
$1,600.00
6
$64,785.00
New Residential
0
$0.00
3
$613,000.00
4
$655,140.00
8
$1,688,254.00
Residential misc (additions /remodels)
6
$57,300.00
7
$22,520.00
88
$675,264.00
113
$630,170.00
Set Fee permits (reside, reroof, window)
55
61
478
416
HRA Permits
1
$38,000.00
1
$0.00 C
12
$118,946.00
3
$154,000.00
Subtotal Building Permits
73
$741,400.00
84
$2,349,120.00
653
$5,074,450.00
618
$9,915,410.00
Mechanical
20
$24,673.00
17
$263,821.00
117
$1,120,624.00
120
$627,669.00
HRA Mechanical
01
2
$0.00
0
4
Plumbing
7
14
52
58
HRA Plumbing
0
0
0
2
Signs
5
$80.00
5
$0.00
77
$188.00
75
$679.00
Total Valuation
105
$766,153.00
122
$2,612,941.00
899
$6,195,262.00
877
$10,543,758.00
*Set fees not included in valuation
A Commercial Remodel
B Commercial New
C New Residential
705 Century Ave SW (Century Court Apt) $47,300; 1004 Hwy 15 S (Taco Bell) $46,000; 720
Hwy 7W (Hutch Manufacturing) $$45,000; 1185 Hwy 7 W (Burger King) $20,000
1098 Hwy 15 S (McDonalds) 1,500,000; 25 Adams St SE (Depot) 15,000
450 Ottawa Ave SE; 1130 Bluejay Dr SW; 345 Ottawa Ave SE
Other Building Inspection Activities September 12th ICC, IRC class Blaine
Evergreen Meals served in September
Week of
Hutchinson
Park
Towers
Silver Lake
Glencoe
Brownton
Stewart
9/1 -9/7
198
116
37
116
36
58
9/8 -9/14
207
150
51
144
35
91
9/15-9/211
248
213
85
217
38
84
9/22 -9/28
289
146
53
143
48
85
9/29-9/30
50
23
10
27
0
13
Total
992
648
236
647
157
331
Total Meals served in August
3011
Dates Closed September 2nd - Labor Day
MINUTES
Regular Meeting — Hutchinson Utilities Commission
Wednesday, September 25, 2013
Call to order — 3:00 p.m.
President Bordson called the meeting to order. Members present: President Bordson,
Secretary Monty Morrow; Commissioner Anthony Hanson; General Manager Michael
Kumm; Attorney Marc Sebora.
Members absent: Commissioner Craig Lenz.
President Bordson proposed the following changes to the agenda:
• Strike item #11
• Strike Unfinished Business
• Discuss Charter for HUC Commissioner Position as it Relates to
Living Outside City Limits for One Position
• Discuss Purchasing Strategies for Unit 6 (Tabled at both the
July 31, 2013 Regular and August 28 Regular Commission Meetings)
• Move agenda item #9 to agenda item #6, #7 to #8, and #8 to #9.
1. Swearing in of New Commissioner - Mark Girard
Attorney Sebora swore in the newly elected commissioner, Mark Girard.
2. Commission Reorganization
a. Vice President — A motion was made by President Bordson, seconded by
Secretary Morrow to appoint Commissioner Hanson as Vice President.
Motion was unanimously carried.
3. Approve Minutes of August 28, 2013 Regular Meeting
The minutes of the August 28, 2013 regular meeting were reviewed. After
discussion, a motion was made by Vice President Hanson, seconded by Secretary
Morrow to approve the August 28, 2013 regular meeting minutes. Motion was
unanimously carried.
4. Ratify Payment of Bills for August 2013
The August 2013 payables were discussed. A motion was made by Secretary
Morrow, seconded by Vice President Hanson to ratify the payment of bills in the
amount of $2,564,415.68 (detailed listing in payables book). Motion was
unanimously carried.
5. Approve Financial Statements /Budget Year to Date
GM Kumm distributed a new cash flow statement and presented the August 2013
financial statements /budget year -to -date. After discussion, a motion was made by
Commissioner Girard, seconded by Vice President Hanson to approve the financial
statements /budget year -to -date. Motion was unanimously carried.
6. Approve Requisition #5576 — Roof Replacement at 225 Michigan Street SE
1
Jared Martig presented requisition #5576 for roof replacement at 225 Michigan
Street SE in the amount of $83,212 for Laraway Roofing. After discussion, a
motion was made by Vice President Hanson, seconded by Secretary Morrow to
approve requisition #5576 for roof replacement at 225 Michigan Street SE. Motion
unanimously carried. (Requisition attached.)
7. Approve Changes to SicklVacation Leave Donation Policy
GM Kumm presented the recommended changes to the sick/vacation leave
donation policy. The purpose of the changes are for clean -up and to add verbiage
to allow the General Manager to authorize more than 16 hours of donated leave to
a single fellow employee and the General Manager shall have the right to extend
the use of donated leave on an individual basis. After discussion, a motion was
made by Vice President Hanson, seconded by Secretary Morrow to approve
changes to the sick/vacation leave donation policy. Motion unanimously carried.
(Changes attached.)
8. Review Changes to Policies and Requirements Booklet
GM Kumm presented the policies and requirements booklet, sections:
• Definition of Your Bill
• Errors in Billing
• Payment of Your Bill
After discussion, GM Kumm recommended this agenda item be tabled until the
October regular commission meeting at which time he will present ideas for the
verbiage for section definition of your bill to reflect the transfer amount to the City.
9. Review Changes to Exempt and Non - Exempt Handbooks
GM Kumm presented changes to the exempt and non - exempt handbooks,
sections:
• Hours & Conditions of Employment (Exempt Only)
• Flextime Program (Exempt Only)
• Rest Periods
• Meal Periods
After discussion, this agenda item was tabled until the October regular commission
meeting.
10. Discuss Bylaws of Hutchinson Utilities Commission
GM Kumm presented the bylaws of Hutchinson Utilities Commission to discuss
section (D) relating to the 2.75% payment in lieu of taxes. Discussion was held
regarding adding verbiage to the last paragraph of section (D) reflecting additional
funds beyond the 2.75% payment being transferred from HUC to the City in 2414,
and then reviewed annually. The Board requested GM Kumm to report back with
verbiage recommendations.
11. Committee Discussion
This agenda item was struck.
12. Declare HUC Open House on Tuesday, October 8, 2013 as an Open Meeting
A motion was made by Vice President Hanson, seconded by Secretary Morrow to
declare the HUC Open House scheduled for October 8, 2013, as an open meeting.
Motion was unanimously carried.
13. Communication from the City Administrator
City Administrator Carter was absent.
Division Reports
Natural Gas — John Webster
• Had the last construction meeting with the City of Brownton on September 24.
Contractor will be finished this Friday.
• Out of about 270 meters, 100 meters have been set as of today; 16 are turned
on.
• Working with Sue Winter on the City of Brownton billing system setup.
• Starting October 7, Great River Energy will be installing 12, 200 -foot vertical
wells on HUC pipeline for CapX project. Great River Energy is paying the entire
bill to mitigate the AC.
Electric — Steve Lancaster
• Completed installation of oxidation catalyst on units 3 and 4.
• Testing done on nox limits to evaluate if operating hours can be increased for
units 3 and 4.
• Met MPA and MPCA requirements for RICE ruling.
14. Legal Update
Nothing to report.
At 3:32 p.m., Brenda Ewing arrived.
Unfinished Business
• Discuss Separate Business Unit for Wholesale Business
Nothing to report
• Discuss Pre -Pay for Natural Gas
Nothing to report
• Discuss Charter for HUC Commissioner Position as it Relates to Living Outside
City Limits for One Position
This agenda item was struck.
• Discuss Purchasing Strategies for Unit 6 (Tabled at both the
July 31, 2013 Regular and August 28 Regular Commission Meetings)
This agenda item was struck.
3
New Business
At 3:34 p.m. President Bordson moved to closed session under Minnesota Statute
Section 13D.05 Subd. 2(b) for the purpose of preliminary consideration of
allegations of misconduct against someone subject to the Commission's authority.
ATTEST:' '
Dwight Bords 'On, President
S
Monty Morrow, Secretary
HUTCHINSON UTILITIES COMMISSION REQUISITION FORM
Supplier. LARAWAY ROOFING INC Snip To HUTCHINSON UTILITIES COMMISSION Requts tion No 005576
25068 205TH AVE 175 MICHIGAN ST SE
NEW ULM, MN 56073 HUTCHINSON, MN 55350
Phone: 800 - 967 -1738 Phone: 320 -587 -4746
Fax: Fax: 320 - 587 -4721
Item #
Q
Part Num. Description
Request Date
Acct #
WO #
Unit Price
Per
Item Total
1
1
(000- 00000)
11/04/2013
1073900000
51302
83,212.00
Each
83,212.00
Line Remarks: REPLACE ROOF, 6" SEAMS IN LIEU OF 3"
SEAMS, PER RFQ DATED 9/9/13 WITH ADDEMDUM DATED
9/11/13 AT 225 MICHIGAN ST SE, PERMIT INCLUDED
2
1
(000- 00000)
11/04/2013
1073900000
51302
4.88
Each
4.88
Line Remarks: REPLACE WET INSULATION PER SQUARE FOOT
AS REQUIRED - QUANTITY TBD
Sales Tax 5,721.16
Special Charges 0.00
Total 88,938.04
Requisitioned By: YAT S, ROBERTA Date: 09/1812013
G
Approved By: / ., Date: S
4lglh Ylorai6, President
Page 1 of 1
HUTCHINSON UTILITIES COMMISSION
SICK/VACATION LEAVE DONATION POLICY
The Hutchinson Utilities Commission (HUC) recognizes that a catastrophic illness and /or serious
health condition of an employee or immediate family member (spouse or dependent child) may
deplete an employee's available paid leave (sick/vacation/compensatory time). This policy is
meant to provide employees with the option of assisting fellow employees at such a time.
Policy
HUC employees having accrued sick or vacation leave will be allowed to donate a portion of
such accrued leave to fellow employees experiencing a catastrophic illness and /or serious health
condition suffered by the employee, the employee's spouse, or the employee's dependent
child(ren). A catastrophic illness and/or serious health condition includes but is not limited to,
heart attack, stroke, organ transplant, or other life threatening iIIness or debilitating condition as
defined by a physician's diagnosis.
The donation of leave from one employee to another shall be subject to the following terms and
conditions.
I . An employee is only eligible to receive donated leave for time lost from normal work hours
due to a life threatening disease or condition as defined above.
2. An employee will be eligible to receive donated leave only after the employee's accrued sick,
vacation, and compensatory time have been exhausted.
3. All requests to receive donated leave must be in writing to the General Manager and must be
accompanied by supporting medical data. The requests will be reviewed by the General
Manager and must be approved to become effective.
4. No full time employee will be allowed to receive more than a total of twenty (20) work days
od 160 hours of donated leave for any single major life threatening disease or condition -.
5. An employee may only use donated leave up to the time of eligibility for a long -term
disability benefit (if applicable), or for the maximum number of days allowed to be donated,
whichever occurs first.
6. A full time employee may donate no more than sixteen (16) hours of leave per calendar year
tol a single fellow employee unless authorized by the General Mana er. This shall not be
construed to prohibit donating sixteen (1 b) hours per year to additional employees. Leave
donation will be calculated using time and not an equivalent cash amount.
7. An employee who is donating paid leave must do so from the employee's accrued sick and/or
vacation leave balance.
S. A written request to donate leave must be made to the Rusiness-Customer /HR Manager on
fc rms designated by HUC for that purpose. The Business- CustomerlHR Manager shall
submit all requests to the General Manager for final approval. All donations made will be
kept confidential.
9— Tie General Manager shall have the right to deny use of donated leave or limit its use if it is
determined to be in the best interests of HUC.
9:1 O. The General Manavrr chali have the rioht t., PvtPnA .,eo -iFA , --*-.t to ...... .... ......a:..:.J....i
The OusinessDivisiefrAccounting Department (as part of the payroll function) will subtract
donated leave from the donor's accumulated balance and credit the donated hours to the
requested employee. Donated time will be processed and used by the date of submission until
the eligible amount of donated leave is reached. Contributions of leave hours exceeding the
eligible amount will be returned to the donating employee, and will not be transferred.
Accepted:
ALj
W9FWW MW
Dwight Bordson, President
Hutchinson Utilities Commission