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05-31-1988 HUCMl 1 Regular Meeting May 31, 1988 All Commissioners were present; also present were Mgr. Hakel and Counsel Peterson. President Daggett called the meeting to order at 1:00 p.m. The minutes of April 21, 1988 special meeting, April 25, 1988 regular meeting and May 25, 1988 special meeting were reviewed. Commissioner Cornell suggested Commissioners, general manager and counsel be included for those being present. Others present will be mentioned during the meeting. A motion was made by Commissioner Beatty, seconded by Commissioner Cornell to accept the minutes as written. Motion was unanimously carried. Members of Hutchinson Chamber of Commerce were welcomed to the meeting. Dick Fischer and "Skip" Quade made presentation and answered questions regarding placing a civic event sign on the northwest corner by the power plant. Options were given regarding the large spruce tree located west of the power plant (letter attached). After discussion, it was decided to appoint two Commissioners to work with two or three members of the Chamber of Commerce to find a suitable location and to report back to the Commission. The April payables for both entities were discussed. A motion was made by Commissioner Beatty, seconded by Commissioner Richards to accept the payables as presented. Motion was unanimously carried. Tony Rude of United Power Association was welcomed to the meeting. He updated the Commission on the status of the Manitoba hydro power project. The approximate date to import power is 1998. A motion was made by Commissioner Beatty, seconded by Commissioner Lyke authorizing contract for engineering services for immediate improvements to electric distribution system be properly executed. Motion was unanimously carried. Mgr. Hakel presented the April financial statements. A motion was made by Commissioner Beatty, seconded by Commissioner Lyke to accept the financial statements as presented. Motion was unanimously carried. "( / ;. �- 30 Manager's Report: 1. Counsel Peterson discussed his retainer agreement. He requested $400 per month which would be for five hours ($80 per hour) and additional pay for any time over the five hours. After discussion, the matter was tabled until the next meeting. 2. Presented the following safety glass policy: Safety Glass Policy Hutchinson Utilities will reimburse employees up to the following amounts for OSHA approved occupational eye protection devices: Prescription Single Vision $35.00 Prescription Bifocal $50.00 Prescription Trifocal $75.00 Non - prescription $23.00 Employees must pay for their own examination by a doctor of their choice. The prescription may be filled by any supplier who can certify that the device meets OSHA requirements. Employees shall provide a receipt and a compliance certificate from device supplier prior to reimbursement. A motion was made by Commissioner Lyke, seconded by Commissioner Beatty to adopt the above policy. Motion was unanimously carried. 3. The June regular meeting will be held on June 21 at 1:00 p.m. 4. Employees misc. fund committee has asked if the Commissioners would care to be members of the fund. The amount deducted would be $2.00 every two weeks ($52.00 a year). The Commissioners decided to join the misc. fund. 5. Posted position of general manager. Posting will be removed on June 3. 6. Received two books to use for completing the employee handbook. 7. Commissioner Richards discussed the two accounts (checking account and money market account) at First National Bank. He suggested having one account (checking account) at First National Bank. A resolution for acceptable collateral will be presented at the next meeting. n I 1 Old Business: None New Business: Commissioner Beatty was approached by Jay Beytien regarding installing lights in Library Square. President Daggett appointed Commissioner Lyke and Commissioner Richards to work with Chamber of Commerce on finding a suitable location for civic event sign. The following are April payables: 21 83 PARKS 0 RECREATION 0 FORESTRY 900 Harrington Street Hutct►inson, Minnesota 55350 (612) 587 -2975 SENIOR CENTER CIVIC ARENA 587 -6564 587 -4279 TO: Hutchinson Utilities Commission FROM: Mark Schnobrich, City Forester DATE: May 31, 1988 RE: Spruce Tree Replacement at Hutchinson Utilities In response to a request from the Hutchinson Chamber of Commerce, the following information is given regarding the large spruce tree on the corner of Highways 15 & 7. TRANSPLANTING TREE The existing tree can be moved with a 102" diameter tree spade. The cost of moving the tree to a site along the river is approximately $1530. REPLACING TREE WITH LOCAL TREE By using an 84" diameter tree spade a local spruce tree-can be planted to replace the existing one. The approximate cost for replacement of the tree is $430. PLANTING OF THREE 10' SPRUCE TREES The cost of replacing the large spruce with three 10' spruce trees would be $645. 33 APRIL Hutchinson Utilities PAYABLES - ELECTRIC Employee Utility bills withheld 340.00 U.S. Postal Service Stamps 125.00 Flexible Benefit Adm. Medical insurance withheld 230.00 ICMA Retirement Corp. Employee deferred comp withheld 906.00 Putnam Fund Dist. Employee deferred comp withheld 25.00 American Payment Centers Rent 68.60 Continental Assurance Co. Life insurance 42.42 Lincoln National Corp. Employee insurance withheld 26.00 Citizens Bank & Trust Co. Payroll deposit plan 6,608.67 Firstate Federal Savings Payroll deposit plan 6,847.14 First National Bank Payroll deposit plan 798.91 PERA PERA withheld & expense 3,871.42 Woodmen Accident & Life Medical insurance 5,850.86 Citizens Bank & Trust Federal tax, FICA withheld & exp. 9,057.93 Elsie Bergman Refund - overpayment 5.79 Janitta J. Henning Meter deposit & interest 97.26 Randy Kangas 24.22 Jeff Menth 85.17 Scott Olson 14.53 Scott Ketelsen 142.58 Cindy Gorton 73.09 Debbie Zenk 60.31 Brian Thompson 20.32 Cathy Hoff 170.92 U.S. Postal Service Office supplies 117.40 Robert Weitzel Refund - overpayment 497.86 Citizens Bank & Trust Co. Federal tax, FICA withheld & exp. 8,907.22 Commissioner of Revenue State tax 4,482.15 PERA PERA withheld & expense 3,780.36 Firstate Federal Savings Payroll deposit plan 7,257.02 Citizens Bank & Trust Co. Payroll deposit plan 5,681.09 First National Bank Payroll deposit plan 771.97 Putnam Fund Dist. Employee deferred comp withheld 25.00 ICMA Retirement Corp. Employee deferred como withheld 906.00 Petty Cash Postage 1,005.79 American Family Life Employee insurance withheld 106.30 Citizens Bank & Trust Co. Deposit to Contribution Acct. 25,000.00 Citizens Bank & Trust Co. Deposit to Bond & Int. Pay't Acct. 50,559.38 Four Seasons Service Cup inserts 47.80 Natural Gas Division Due to Natural Gas Division 443,894.24 Accounts Receivable Northern States Supply Supplies 4.16 Richard Peterson Legal retainer 400.00 PERA Employee insurance withheld 18.00 Warner Industrial Supply Office supplies 3.85 Colonial Accident & Life Employee insurance withheld 156.10 IBM Corp. Maint. agreement 315.50 Marco Business Products Office supplies 31.95 Petty Cash Meter deposit & interest 969.17 Warner Industrial Supply Office supplies 12.54 Zee Medical Service Supplies 337.30 APRIL - ELECTRIC (cont) Zep Mfg. Co. Plant supplies 439.50 Citizens Bank & Trust Co. Federal tax, FICA withheld & exp. 8,749.11 Commissioner of Revenue State tax withheld 2,196.34 PERA PERA withheld & expense 3,730.66 Firstsate Federal Savings Payroll deposit plan 7,281.52 Citizens Bank & Trust Payroll deposit plan 5,965.54 First National Bank Payroll deposit plan 1,404.48 ICMA Retirement Corp. Employee deferred comp withheld 906.00 Putnam Fund Dist. Employee deferred comp withheld 25.00 UPA ITA Agreement 855.89 CNA Life insurance 173.86 MN Benefit Assn. Employee insurance withheld 10.00 Allen Office Products Office supplies 657.90 American Linen Supply Laundry 66.86 American Welding Supply Plant supplies, supplies 91.45 Ben Franklin Craft Frames 9.58 Brandon Tire Truck expense 7.95 Cash Wise Rolls 51.84 Coast to Coast Plant supplies, bldg. maint. 151.92 Commissioner of Revenue Sales tax 23,364.84 County Market Cookies, coffee 343.53 Ed Davis Business Machines Office supplies 61.35 V.W. Emicke Asso. Office supplies 25.52 Fabricare Cleaners Laundry 83.50 Farm & Home Dist. Power operated equipment maint., supplies 72.75 Farmers Elevator Assn. Grounds maint. 54.60 Forbes Auto & Service Power operated equipment maint. 127.90 Global Computer Supplies Office supplies 93.92 Hillyard Floor Care Supply Supplies 222.86 Hutch Fire & Safety Recharge extinguisher 16.90 Hutch Leader Advertising 24.50 Hutch Utilities Employee fund withheld 180.00 Hutch Utilities Engines 18,852.22 20,541.68 Plant & UC 1,689.46 Hutch Wholesale Supply Plant supplies, truck & power operated 133.51 equipment maint. IBM Corp. Office supplies 386.16 IBEW local 949 Union dues withheld 483.55 Junker Sanitation Refuse service 84.40 KMart Bldg. maint. 9.73 Lakes Gas Co. Gas 50.35 Joan Limvere Consulting fees 1,308.15 Plowman's, Inc. Truck maint. 91.20 Schmeling Oil Co. Truck expense 45.15 Simonson Lumber Bldg. maint., meter maint. 357.11 Standard Printing Office supplies 136.95 Total Tool Supplies 1.89 Tri- County Water Cond. Bldg. maint. 25.60 UPS Postage 74.98 UPA ITA Agreement 30,124.55 Karen David Meter deposit & interest 213.00 UPA Ink Spots Leef Bros., Inc. Medical Insurance APRIL - ELECTRIC (cont) Border States Electric Elliott Co. Gopher Oil Co. Sterling Electric Co. Willard Pellinen Rockmount Research & Alloys Scientific Columbus Apollo Piping Supply Burmeister Electric Hutch Sports Maintenance Engineer LTD Petersen - Wisdorf WESCO Am. Public Power Asso. National Security Ins. Undwrtrs City of Hutchinson North Star Risk Services League of MV Cities Ins. Trust Reflections Architectural Studio Dept. of Natural Resources IEEE Service Center Star Tribune Graybar Electric Co. MN Electric Supply Petersen - Wisdorf American Public Power Asso. MN Safety Council H & C Electric F & W Roofing Associated Consultants Best Locking Systems Border States Electric Central Contractors Supply Crow River Glass Fresco Meter deposit & interest 35 213.00 106.00 213.00 Engine maint. #7, power operated equip maint 22.99 Employee insurance withheld 72.08 Meter dep. & int., office supplies, tools, gas 321.70 Plant supplies 43.63 Telephone 1,368.23 Due to Natural Gas Division 2,016.42 April labor Purchased power 371,579.04 Office supplies 29.10 Laundry 35.18 Expense 2,583.27 Dist. inv., transformer inv. Randy J. Fox Tools Greg Ribbins Transformer maint. Dan Schrader Bldg. maint. Carquest Auto Parts Survey fees AMEX Life Assurance Supplies Petty Cash Meter maint. General Trading Co. Acc. plant equipment maint. Hutch Telephone Co. Meter inv. Hutch Utilities UPA Ink Spots Leef Bros., Inc. Medical Insurance APRIL - ELECTRIC (cont) Border States Electric Elliott Co. Gopher Oil Co. Sterling Electric Co. Willard Pellinen Rockmount Research & Alloys Scientific Columbus Apollo Piping Supply Burmeister Electric Hutch Sports Maintenance Engineer LTD Petersen - Wisdorf WESCO Am. Public Power Asso. National Security Ins. Undwrtrs City of Hutchinson North Star Risk Services League of MV Cities Ins. Trust Reflections Architectural Studio Dept. of Natural Resources IEEE Service Center Star Tribune Graybar Electric Co. MN Electric Supply Petersen - Wisdorf American Public Power Asso. MN Safety Council H & C Electric F & W Roofing Associated Consultants Best Locking Systems Border States Electric Central Contractors Supply Crow River Glass Fresco Meter deposit & interest 35 213.00 106.00 213.00 Engine maint. #7, power operated equip maint 22.99 Employee insurance withheld 72.08 Meter dep. & int., office supplies, tools, gas 321.70 Plant supplies 43.63 Telephone 1,368.23 Due to Natural Gas Division 2,016.42 April labor Purchased power 371,579.04 Office supplies 29.10 Laundry 35.18 Expense 2,583.27 Dist. inv., transformer inv. 4,690.99 Tools 178.35 Transformer maint. 588.86 Bldg. maint. 308.88 Survey fees 375.00 Supplies 176.40 Meter maint. 555.19 Acc. plant equipment maint. 154.81 Meter inv. 416.38 Equipment maint. 45.00 Bldg. maint. 172.04 Dist. inv. 607.70 Supplies 28.80 Seminar registration 175.00 Insurance premium 6,365.00 Insurance premium 25,108.75 Insurance premium 19,701.00 Insurance premium 14,426.00 Architectural fees 290.00 Permit application 100.00 Safety code book 32.00 Advertising 51.92 URD expense 379.22 URD expense 29.64 URD maint. 137.27 Registration 1,095.00 Membership dues 75.00 Dist. inv. 2,304.00 Bldg. maint. 1,570.00 Engineering fees 11,538.50 Bldg. maint. 31.71 13.8 feeder, supplies, trans. exp. 9,020.46 Tools 57.25 Bldg. maint. 57.35 Supplies 28.00 APRIL - ELECTRIC (cont) Graybar Electric Co. Instrurientation Services, Inc. Johnson Radio Communication Litchfield Public Utilities MN Electric Supply Mississippi Tool Supply Northern States Supply Olson Chain & Cable Co. Precision Laboratories, Inc. Rutz Plumbing & Heating Scientific Columbus Twin City Testing Yellow Freight Systems Apollo Piping Supply Herzog Petroleum H & C Electric Supply MN Electric Supply Co. 3M Apollo Piping Supply Co. H & C Electric Supply Dammann's Construction Co. Energy Worldwide C. J. Tower, Inc. Petersen- Wisdorf Graybar Electric Co. MN Electric Supply Co. Graybar Electric Co. Burmeister Electric Co. Roilgard Rolls -Royce Ditch Witch of MN Hutch Utilities Hutch Utilities PERA Citizens Bank & Trust Co. Putnam Fund Dist. ICMA Retirement Corp. Colonial Accident & Life PERA American Family Life Firstate Federal Savings Continental Assurance Co. ICMA Retirement Corp. Putnam Fund Dist. Citizens Bank Trust Co. PERA Hutch Utilities URD services 243.12 13.8 KV feeder 637.39 Radio maint. 106.65 Overhead line maint. 86.20 Mdse. 9.12 Uniforms 154.23 Bldg. maint., meter maint. 72.81 Mdse. supplies 312.90 Plant supplies 103.77 Bldg. maint. 101.40 Meter maint. 1,512.36 Chemical analysis 55.00 Freight charges 36.25 Plant supplies 54.19 Truck expense 284.55 Supplies 27.18 Mdse., plant supplies, bldg. maint. 264.86 Plant suppiles 93.67 Fuel system maint. 157.54 Mdse., meter maint., plant supplies 566.05 Bldg. remodel 21,195.00 Freight charges 53.87 Freight charges 62.02 Dist. inv., 13.8 KV feeder 783.46 Dist. inv., supplies 2,580.99 Dist. inv. 166.11 Dist. inv., supplies 469.44 Meter inv., meter expense 909.60 Plant supplies inv. 1,828.00 Engine inv. #9 878.70 Power operated equipment maint. 115.35 APRIL PAYABLES - GAS n i Employee utility bills withheld 415.00 Payroll deposit plan 3,678.25 PERA withheld & expense 803.60 Federal tax, FICA withheld & exp. 1,832.75 Employee deferred comp withheld 250.00 Employee deferred comp withheld 125.00 Employee insurance withheld 36.50 Employee insurance withheld 9.00 Employee insurance withheld 22.10 Deposit to C/D Account 500.00 Life insurance 12.48 Employee deferred comp withheld 125.00 Employee deferred comp withheld 250.00 Federal tax, FICA withheld & exp. 1,980.58 PERA withheld & expense 837.02 Payroll deposit plan 3,734.52 1 APRIL - GAS (cont) Hutch Utilities PERA Commissioner of Revenue Citizens Bank & Trust Co. Putnam Fund Dist. ICMA Retirement Corp. CNA Petty Cash Hutch Utilities Welders Supply Co. Hutch Utilities Hutch Wholesale Supply IBEW Local 949 Hutch Utilities Circle Hutch Utility ENRON Gas Marketing Hutch Utilities Medical Insurance Payroll deposit plan PERA withheld & expense State tax withheld Federal tax, FICA withheld & exp. Employee deferred comp withheld Employee deferred comp withheld Life insurance Meeting expense Due to Municipal Electric Plant April labor Supplies Usage PeaK Shaving Plant Truck & power operated equip maint, supplies Union dues witheld Employee fund withheld Purchased gas Purchased gas Due to Municipal Electric Plant April expense Expense 37 4,004.00 839.94 1,448.19 1,983.80 250.00 125.00 51.14 40.14 1,103.62 13.80 154.24 311.87 131.50 36.00 177,814.21 65,700.00 18,412.63 323.31 Champion Auto Store Truck expense 79.99 Minnegasco, Inc. Supplies 661.24 MN Electric Supply Services 67.57 Hydraulic Component Services Power operated equipment maint. 762.50 American Public Gas Assn. Registration 115.00 Hutch Plumbing & Heating Truck maint. 7.20 Dresser Mfg. Division Fitting inv. 155.89 North Star Gas Products Fitting inv. 171.43 Wayne Mfg., Inc. Fitting inv. 39.87 Public Utilities -New Ulm Code books 34.00 Energy Economics, Inc. Supplies 83.74 Groebner & Associates, Inc. Supplies 31.97 McDonald Sales & Service Truck expense 35.82 Vibra King, Inc. Supplies 127.75 Sorensen Farm Supply Power operated equipment maint. 36.15 W. D. Cooling Clinic Truck maint. 40.36 Plexco- Fairfield Fittings inv. 166.92 1 Yellow Freight System American Meter Co. Apollo Piping Supply APRIL - GAS (cont) Freight charges Meter inv. Fitting inv. There being no further business, the meeting was adjourned at 3:55 p.m. ATTEST Z� �,PO4 ...d , 0 E. Daggett, PYhVident 1/ l * rv), omas B. Lyke, Se tary 77.91 984.24 703.34 1 1