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08-31-1987 HUCM[1 Special Meeting August 31, 1987 All Commissioners were present; also present were Mgr. Hakel, Counsel Peterson and Sue Winter. President Daggett called the meeting to order at 7:30 a.m. The minutes of July 27, 1987 regular meeting were reviewed. A motion was made by Commissioner Beatty, seconded by Commissioner Daggett to accept the minutes as written. Motion was unanimously carried. The July payables for both entities were discussed. A motion was made by Commissioner Beatty, seconded by Commissioner Lyke to accept the payables as presented. Motion was unanimously carried. Mgr. Hakel presented the July financial statements. A motion was made by Commissioner Lyke, seconded by Commissioner Beatty to accept the financial statements as presented. Motion was unanimously carried. Wally Hombach was welcomed to the meeting. Reviewed proposals from Reflections, Inc. for refacing Utility Center. A motion was made by Commissioner Lyke, seconded by Commissioner Beatty to approve the brick and stucco combination and instructed Wally to have the architect present drawings using the above combination. Motion was unanimously carried. Wally asked about land Hutchinson Utilities Commission owns directly east of the Cold Storage building. It has been the policy in the past to donate crops which have been raised on the property to Gopher Campfire. The Commission decided to continue with the arrangement. Counsel Peterson updated the Commission on the status of our claim for work on unit #3 generator. No progress has been made as claim adjuster has been ill. At this time Jane Hodgins, Hutchinson Leader staff writer arrived. Counsel Peterson discussed the open meeting law which is effective August 1, 1987. Notice requirements for meetings are as follows: 1. Regular - must post regular meeting day and time 2. Special - three day notice 3. Emergency - make an effort to notify the media, no posting necessary Appointing a representative from Hutchinson Utilities to serve on co- ordinating committee for integrated system with United Power Association was discussed. President Daggett appointed Ivan Larson to serve as Hutchinson Utilities' representative. A motion was made by Commissioner Beatty, seconded by Commissioner Lyke to confirm the appointment. Motion was unanimously carried. A list of uncollectible accounts was reviewed. A motion was made by Commissioner Beatty, seconded by Commissioner Lyke authorizing management to charge -off electric in the amount of $9,140.53 and gas in the amount of $733.97, totaling $9,874.50. detailed listing on pages 1363E and 589G of the August general journal. Motion was unanimously carried. Manager's Report: 1. No new correspondence regarding the Curtiss - Wright lawsuit. 2. 1988 budget will be presented at October regular meeting. 3. A motion was made by Commissioner Lyke, seconded by Commissioner Beatty to contribute approximately $300,000 to the General Fund of the City of Hutchinson for the year of 1988 to be paid in quarterly payments. Motion was unanimously carried. Commissioner Lyke reported on the value of using corporate key indicators. The Commission will review various performance indicators to decide (by January or February, 1988) which ones would be useful in the management of the Utility and to determine if any new hardware or software would be needed. Old Business: None New Business: None The following are July payables: JULY PAYABLES - ELECTRIC Roger P. Koren Refund - overpayment final bill Melinda McNurlin Diane Rupp Ronald Jenson Anna Janke Shoen Schuknecht David Varney Meter deposit and interest Mike Mulligan Estate Midwest Video Warehouse Dennis Jensen i Jon Artmann Paul Lindgren Jamie Sue Simanski Ann Vacek Terry Heil Jim Wolbeck Tom Undesser i Christine Moen t. Alan McNellis Bradley Rogers Mark Swader Susan Telkamp John Stephan Barry Barber Jana Kolher Jean Schnieder Michael Elfmann Fred Thorston Kim Harmsen ' Citizens Bank & Trust Co. Federal tax, FICA withheld & exp. PERA PERA withheld & expense Citizens Bank & Trust Co. Payroll deposit plan Firstate Federal Savings Payroll deposit plan First National Bank Payroll deposit plan City of Hutchinson R. Bowen - water bill - credited electric in error ICMA Retirement Corp. Employee deferred comp withheld Putnam Fund Dist. Employee deferred comp withheld Woodmen Accident & Life Medical insurance Continental Assurance Co. Life insurance Petty Cash Meter deposits and interest American Family Life Employee insurance withheld American Payment Center Rent Apollo Piping Supply Bldg. maint. Citizens Bank & Trust Co. Deposit to Contribution Account Citizens Bank & Trust Co. Deposit to Bond & Int. Pay't Acct Colonial Life & Accident Employee insurance withheld Data Carriers Office supplies Ditch Witch of MN Power operated equipment maint. Graybar Electric Co. Dist. inventory H. A. Holden, Inc. Plant supplies to 114.99 2.82 61.45 2.84 19.02 1.31 173.78 98.03 34.52 6.27 91.72 9.96 74.71 90.25 109.37 92.97 98.69 95.96 119.53 100.60 2.17 102.24 30.87 69.20 87.91 91.56 97.55 88.79 80.90 9,549.25 4,248.83 7,198.11 3,768.38 631.03 61.75 1,692.00 25.00 5,293.49 47.60 2,367.70 128.40 68.00 34.32 25,000.00 13,788.06 156.10 24.12 15.36 1,185.09 12.03 �/ y JULY - ELECTRIC (cont) Hutch Utilities Employee utility bills withheld 530.00 IBM Corp. Maint. service 303.44 Kemske Paper Co. Office supplies 181.90 Natural Gas Division Due to Natural Gas Division 187,321.78 Accounts Receivable Petersen - Wisdorf, Inc. Dist. inventory 2,322.50 Richard Peterson Legal retainer 400.00 Petty Cash Postage 860.26 Precision Laboratories Plant supplies, bldg. maint. 222.68 PERA Employee insurance withheld 18.00 United Electric Co. Engine maint. #3 104.21 Gopher Oil Company Transformer maint. 402.64 Lincoln National Life Ins. Employee insurance withheld 26.00 Minnesota Benefit Assn. Employee insurance withheld 10.00 CNA Life insurance 220.22 MN Electric Supply Co. Bldg. maint., supplies 153.96 Brenda Maiers Meter deposit and interest 21.30 Guy Liolich 106.00 Douglas Lee 160.00 Margie Kral 106.00 Todd Brede 159.00 F & W Roofing Bldg. maint. 6,163.89 Graybar Electric Co. Dist. inventory 1,517.28 First National Bank Payroll deposit plan 807.39 Firstate Federal Savings Payroll deposit plan 3,382.29 Citizens Bank & Trust Co. Payroll deposit plan 6,450.06 PERA PERA withheld & expense 4,075.41 Commissioner of Revenue State tax withheld 4,664.28 Citizens Bank & Trust co. Federal tax, FICA withheld & exp. 9,040.61 Minnesota UC Fund Unemployment expense 250.17 Putnam Fund Dist., Inc. Employee deferred comp withheld 25.00 ICMA Retirement Copr. Employee deferred comp withheld 1,692.00 General Electric Co. Engine maint. #3 105,170.00 Northland Electric Supply Mdse. 8.66 H & C Electric Supply Mdse. 96.04 MN Electric Supply Dist. inventory, plant supplies 236.87 Graybar Electric Co. Dist. inventory 620.61 Joan Limvere Consulting fees 759.60 MN Electric Supply Mdse. 72.55 Electronic Center, Inc. Dispatch equipment expense 19.65 General Trading Co. Plant supplies, bldg maint, supplies 175.75 Midwest Asphalt Corp. Overhead line maint 348.57 Rockite Silo Overhead line maint, fuel oil system 889.75 Petty Cash Office supplies, bldg maint, equip 158.24 maint. Hutch Telephone Co. Telephone 1,381.64 Hutch Utilities Due to Natural Gas Division 1,270.14 July labor UPS Freight charges 20.58 Insurance Planners Insurance 1.00 AMEX Life Assurance Employee insurance withheld 98.08 Petty Cash Meter deposit and interest 718.43 JULY - ELECTRIC (cont) Graybar Electric Co. Dist. inventory 493.33 H & C Electric Supply Mdse, line maint 273.09 MN Electric Supply Supplies, line maint. 175.09 Allen Office Products Office supplies 36.94 American Linen Supply Laundry 92.05 American Welding Supply Plant supplies, supplies 179.00 Ametek, Inc. Maint. plant equipment 143.36 Anderson Chemical Co. Chemical inventory 1,680.48 Aquatrol Corp. Sub - station maint. 771.58 Associated Consultants Engineering fees 80.00 Atkinson Blacktop Service URD expense 125.00 Burmeister Electric Co. Dist. inventory 250.32 C -T Engineering Co. Supplies 153.22 Cash Wise Rolls 75.31 Coast to Coast Plant supplies, supplies, tools, 89.55 bldg. maint. Commissioner of Revenue Sales tax 22,769.64 County Market Cookies, coffee 227.58 Earl's Welding Supply Machine shop supplies 33.60 Fabricare Cleaners Laundry 88.00 Family Rexall Drug Office supplies 4.95 Farm & Home Distributing Plant supplies, supplies 59.20 Farm Plan Corp. Engine #3 maint. 2.58 Forbes Auto Service Truck maint. 35.76 Four Seasons Services Cup inserts 47.80 Goodin Company Engine inventory #8 369.96 Graham Mfg. Co., Inc. Engine inventory #8 1,313.02 H & C Electric Supply Mdse. 30.57 Hillyard Floor Care Supply Supplies 29.45 Hutch Town & Country Tire Power operated equipment maint. 8.00 Hutch Util - Emp. Fund Employee fund withheld 96.00 Hutch Utilities Engines 108,750.28 109,826.90 Usage Plant & UC 1,076.62 Hutch Wholesale Supply Plant supplies, truck & power 164.95 operated equip maint, tools, supplies IBM Corp. Office equipment 700.00 IBM Corp. Office supplies 279.48 IBEW Local 949 Union dues withheld 492.28 Ink Spots, Inc. Office supplies 48.65 Johnson Radio Communication Radio maint. 75.58 Junker Sanitation Service Refuse service 84.40 Koepp Commercial Insulation Bldg. maint. 427.00 L & P Supply Co. Equipment maint. 34.90 Lakes Gas Co. Gas 156.56 Leef Bros., Inc. Laundry 26.00 Marco Business Products Office supplies 133.00 Moorhead Machinery & Boiler Engine maint. #8 1,093.30 Petersen - Wisdorf, Inc. Dist. inventory, mdse, overhead 3,273.90 expense Plaza Hardware and Gifts Bldg. maint., supplies 33.43 Power Supply & Engineering Mdse. 27.31 JULY - ELECTRIC (cont) Quade Electric Reflections Architectural Scientific Columbus, Inc. Service Tradesmen & Repair Tri County Water Cond. Simonson Lumber 20th Century Plastics Welders Supply Wigen Chevrolet Arthur Young & Co. Zep Manufacturing Co. Border States Electric H & C Electric Supply UPA Service Tradesmen & Repair Sorensen Farm Supply Farmers Elevator Assn. Lystad Erickson oil Products Medical Insurance Bldg. maint. meter expense Bldg. expense Meter maint. Engine maint. #8 Bldg. maint. Bldg. maint., fuel oil Office supplies 23.30 596.80 344.47 400.00 25.60 system maint 72.31 25.49 17.40 93.64 3,134.00 84.00 3,779.00 154.53 447,299.87 1,851.00 Plant supplies, supplies Truck maint. Consulting fees Plant supplies Transformer inventory Dist. inventory Purchased power Engine maint. #8 Equip maint, fuel oil Grounds maint. Grounds maint. Plant supplies, gas Expense JULY PAYABLES - GAS PERA Citizens Bank & Trust Co. Hutchinson Utilities Total Tool Electrol Equipment, Inc. Insurance Planners ICMA Retirement Corp. Putnam Fund Dist. Continental Assurance Co. American Family Life Colonial Life & Accident Distran Sales Co. Firstate Federal Savings Hutch Utilities Protective Closures Co. PERA CNA PERA Commissioner of Revenue Citizens Bank & Trust Co. Hutch Utilities Putnam Fund Dist., Inc. ICMA Retirement Corp. First National Bank Juul Contracting Co. R. G. Read & Co., Inc. Hutch Utilities system maint 64.46 69.80 175.00 53.93 1,748.52 PERA withheld & expense 818.40 Federal tax, FICA withheld & exp 1,819.00 Payroll deposit plan 3,169.16 Supplies 20.80 Truck maint. 16.74 Insurance premium 41,722.00 Employee deferred comp withheld 100.00 Employee deferred comp withheld 250.00 Life insurance 14.00 Employee insurance withheld 22.10 Employee insurance withheld 36.50 Inventory 225.57 Deposit to C/D Account 500.00 Employee utility bills withheld 360.00 Meter maint. 24.87 Employee insurance withheld 9.00 Life insurance 64.78 PERA withheld and expense 775.02 State tax withheld 898.54 Federal tax, FICA withheld & exp 1,668.16 Payroll deposit plan 2,871.30 Employee deferred comp withheld 250.00 Employee deferred comp withheld 100.00 Deposit to Contribution Account 50,000.00 Mains 62.25 Regulator inventory 420.21 Due to Municipal Electric Plant 2,877.61 L J Petty Cash Loew's Cycle & Recreation Brandon Tire Dresser Manufacturing Div. Hutch Util - Emp. Fund Hutch Utilities Hutch Wholesale Supply IBEW Local 949 Lakes Gas Co. Hutch Utilities Circle Hutch Utility Medical Insurance JULY - GAS (cont) Meeting expense - office expense 14.58 Power operated equipment maint. 162.07 Truck maint. 171.05 Inventory 139.66 Employee fund withheld 15.00 Peak Shaving Plant Usage 36.49 Truck & power operated equipment 79.99 maint. Union dues withheld 128.00 Gas 104.08 Due to Municipal Electric Plant 15,561.45 July expenses Purchased gas 228,254.83 Expense 640.72 There being no further business, the meeting was adjourned at 9:05 a.m. r �N" ATTEST E. Daggett, P` ident Thomas B. Lyke, Secre