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03-25-1985 HUCMMonthly Meeting March 25, 1985 All Commissioners were in attendance; also present were Mgr. Alexander, Counsel Peterson and Ruth Hakel. President Daggett called the meeting to order at 1:00 p.m. The February 25, 1985 minutes were reviewed. A motion was made by Commissioner Lyke, seconded by Commissioner Daggett to approve the minutes as written after changing the first sentence of paragraph 2 page 176 to read: Gave advantages and disadvantages to joining the North Central Power Agency. Motion was unanimously carried. The February payables for both entities were discussed. A motion was made by Commissioner Lyke, seconded by Commissioner Beatty to accept the payables as listed. Motion was unanimously carried. Ruth Hakel commented on the February financial statements. Motion was made by Commissioner Beatty, seconded by Commissioner Lyke to accept both reports. Motion was unanimously carried. A list of uncollectible accounts was presented. Motion was made by Commissioner Beatty, seconded by Commissioner Lyke authorizing management to charge -off electric accounts in the amount of $104.56 and gas accounts in the amount of $275.99, totaling $380.55, detailed listing on pages 1229E and 488G of the March general journal. Motion was unanimously carried. Manager Alexander informed the Commission the area in front of the cold storage warehouse required hard surfacing. This project could be completed by employees of the Utility. A motion was made by Commissioner Lyke, seconded by Commissioner Beatty to hard surface the parking area with concrete at an approximate cost of $6,000. Motion was unanimously carried. At this time Don Swanson was welcomed to the meeting. He and Mgr. Alexander discussed potentials for future (generating) reserve power. Attached to the face of these minutes is Printers Affidavit reeardino advertisement for bids for a 4- -wheel drive trencher. The hour of two o'clock having arrived, President Daggett requested Secretary Lyke to open the bids and Counsel Peterson to check bid bonds. Ditch witch Bid Tabulation $14,995.00 300.00 300.00 $15,595.00 Vermeer Sales & Services $17,300.00 Case Power & Equipment $15,200.00 60" wide backfill blade with hardened grader edge Limited slip differential in rear All bids having been opened and tabulated, a motion was made by Commissioner Lyke, seconded by Commissioner Beatty authorizing management and staff to evaluate the bids and to give management authority to accept the bid which meets all specifications. Motion was unanimously carried. At 2:20 the discussion on reserve power continued. As a result, Don Swanson was instructed to compile a list of alternatives or options available for future generation and growth covering a period of fifteen to twenty years. Robert Milne was introduced to the Commission. He reviewed the goals and objections of the Central Minnesota Municipal Power Agency. A question and answer period followed. President Daggett thanked Mr. Milne for his presentation and stated the Commission would give the subject more consideration. Don Swanson presented a review of the 10,000 kilowatt firm power proposals from United Power Association and Northern States Power Company for the Hutchinson Utilities Commission. A motion was made by Commissioner Lyke, seconded by Commissioner Beatty to accept the proposal from United Power Association for a ten year period. Motion was unanimously carried. Mqr. Alexander asked permission for a "go ahead" regarding a study on 69 KV line and substation (or 230 KV line). Motion was made by Commissioner Beatty, seconded by Commissioner Lyke to study the economic feasibility of joining the arid. Motion was unanimously carried. Motion was made by Commissioner Beatty, seconded by Commissioner Lyke, directing management to inform Central Minnesota Municipal_ Power Agency that the Hutchinson Utilities Commission is not interested in participating in the Agency. Motion was unanimously carried. The following are February payables: F-� r J o O c o mom&Sao =wo_:f= z ZC_ID S 0-00 "O 7 O L, T O O �.-c ma°7 °yN (P_o- -. 31:x0 nxi cn�.� 3 w.� j m K0 N m C -31. m z( o N m ° C �=,�c ° Q0C)"' c ° ° - m �oz a�3.< K3:rm N x . 10 C CD m w CL (0 N N N—/1' �' U, cn� m m rco('^ oT.w00E2: o�c0< -Zi �N:o ° c°i w =_� ° zm °-' m9 vm ° ° g1y N-0 Ko w zc-sd K U) 0- m m N ° °= �m3> �m O m3 om oos3 °nc Uj3fn o 0o cn C = m m� 0 m =3 = 0- :3 N — C 7 O QC.. O. 3 =N n10 O LnCOv F'o �v C CiN _ � to mac o� m� O o c cb 7 c p O o m C-> �ncom5 >onam 5 cn co 5 m o N o�iN 3m° �m�� °c n^?r cup ��Z f '�, ��+ �yo Co _ >__ °NOS <0 Ca <o z �ON 7Ocoy �.CD d D �n'�T N O S p fyi� C O .0. f=9 c N p (n f9 0 O p ^ 3 F y p O N -< C" yMi1eN�_ �+ Q+.. d d �_ N .7% N d C f0 p _ <p -_• `C - Q N, 7i- "lC N (p L �Op N .r O Q O= N n? £ co 0'n O C) /0 `� = O 7 n 7'S O gy p.. a N c N= N y p 7 7 F c d ei F o gyp= e! = ° £ ° v a m b r 7 �/1' F-� • �p yF N N O O� pN O N G= N O c= N O Q G 'r ' V to a F? ° n o cA Gi n w> co �< $ '< d co y 7 m tp! NN o �3 9 d t° �in W p m C n OM _ � = T c3� > >cN�'c =;nc T: m0c- �i : "} m �CS nfl'a.o nvr,wcoco =c, c n� L n tL 3 I of m F n ^� = N = ct W� � co N E S N „o m o s`7 d �� ngo y' cci 3 --. = -.—,2 c N = a `Z3(n g c:.� 'e cf � 4� f�tooa��N =a >j�in- -)E En o�vmiz m 3 0�o, a ����yoNy��o�_�n ° rir <o�N�_ m v c corn£ n CD N .n N 7 FJ 3 5 N� N m 0 n G[� G v Q= C A O O G co NN eo rt�J oono d� I 3 yn p (C/� N y• C 11 = N ... C�, n n C1 C v� CR N w o ^ C A C d n d N N? Q% n n= O IV �° n o>me�crn ° x -, 3° x am o °:F om °ey of n3_<ccoco �. �gdycL'.gic��eSO7�o_7�cooc gto _ N y cO z A N c n :n (/ C� n N p N Pi N O 7 N r =Q C rp y a m o m .� c y° m_° 3° m N d O (D N N 7 N � � � � � N r� A SSLL Vl d O N D o '< f w CL C d = j ° 5 ' coo °m<3Ri FEBRUARY PAYABLES - ELECTRIC Olsen Chain & Cable Co. Richard Peterson Petty Cash Lawson Products, Inc. Petersen - Wisdorf, Inc. IBM Corp. Petty Cash The Gallery Restaurant Petty Cash Border States Electric Sterling Electric Co. Petersen - Wisdorf, Inc. R. H. Alexander Albinson, Inc. Anderson Chemical Co. Apollo Piping Supply Barco Bearing Company A. L. Crump & Co., Inc. Family Rexall Drug Floor Care Supply Four Seasons Services General Electric Co. Electrol Equipment, Inc Medical Insurance Employee deferred comp withheld Employee deferred comp withheld Inventory Meter refunds & interest 1 Office supplies Refund -- overpayment final bill r � Federal tax withheld FICA withheld & expense PERA withheld & expense Payroll,deposit plan 4 Meter refund & interest Inventory Deposit to bond & interest acct. Accident insurance withheld Life insurance Annual charge Employee utility bills withheld Lease Due to Natural Gas Division Accounts receivable Supplies Legal _retainer Postage Plant supplies Inventory Maint. service Office supplies, meeting Retirement party 5,374.22 50.00 997.00 82.51 448.21 5.43 3.57 234.80 1.90 3.68 49.63 49.51 4,497.16 3,904.90 3,758.61 1,664.07 2,336.54 5,043.22 19.39 167.62 55,570.83 143.50 43.36 72.00 720.00 452.00 709,323.64 exp., gas Office supplies, retirement party Inventory, mdse., URD maint. Mdse. Inventory Meeting expenses Plant supplies Inventory plant supplies Plant supplies Engine maint. #8 Inventory, engine maint. #8 Office supplies Building maint. Cup inserts Line expense Truck maint. 379.80 400.00 764.23 15.05 1,983.90 467.50 242.51 531.25 289.82 1,172.96 235.08 17,613.00 231.35 2.45 902.90 214.56 335.12 48.90 282.43 15.10 35.00 395.00 17.03 T1 Woodmen Accident & Life Putnam Fund Dist. ICMA Retirement Corp. Graybar Electric Company Petty Cash Neil Stokke Greenbriar Floral Post Office First Apostolic Church Lloyd Finch Region 6E Community Action William Harsha Internal Revenue Service State Treasurer State Treasurer First National Bank First State Federal Savings Citizens Bank & Trust Co. Laurie Haberman Border States Electric Citizens Bank & Trust Co. Colonial Life & Accident Continental Assurance Co. Electro Watchman, Inc. Hutch Utilities IBM Corp. Natural Gas Division Olsen Chain & Cable Co. Richard Peterson Petty Cash Lawson Products, Inc. Petersen - Wisdorf, Inc. IBM Corp. Petty Cash The Gallery Restaurant Petty Cash Border States Electric Sterling Electric Co. Petersen - Wisdorf, Inc. R. H. Alexander Albinson, Inc. Anderson Chemical Co. Apollo Piping Supply Barco Bearing Company A. L. Crump & Co., Inc. Family Rexall Drug Floor Care Supply Four Seasons Services General Electric Co. Electrol Equipment, Inc Medical Insurance Employee deferred comp withheld Employee deferred comp withheld Inventory Meter refunds & interest 1 Office supplies Refund -- overpayment final bill r � Federal tax withheld FICA withheld & expense PERA withheld & expense Payroll,deposit plan 4 Meter refund & interest Inventory Deposit to bond & interest acct. Accident insurance withheld Life insurance Annual charge Employee utility bills withheld Lease Due to Natural Gas Division Accounts receivable Supplies Legal _retainer Postage Plant supplies Inventory Maint. service Office supplies, meeting Retirement party 5,374.22 50.00 997.00 82.51 448.21 5.43 3.57 234.80 1.90 3.68 49.63 49.51 4,497.16 3,904.90 3,758.61 1,664.07 2,336.54 5,043.22 19.39 167.62 55,570.83 143.50 43.36 72.00 720.00 452.00 709,323.64 exp., gas Office supplies, retirement party Inventory, mdse., URD maint. Mdse. Inventory Meeting expenses Plant supplies Inventory plant supplies Plant supplies Engine maint. #8 Inventory, engine maint. #8 Office supplies Building maint. Cup inserts Line expense Truck maint. 379.80 400.00 764.23 15.05 1,983.90 467.50 242.51 531.25 289.82 1,172.96 235.08 17,613.00 231.35 2.45 902.90 214.56 335.12 48.90 282.43 15.10 35.00 395.00 17.03 T1 FEBRUARY - ELECTRIC (cont) W.P. & R.S. Mars Company Tools 43.73 Newark Electronics Dispatch equipment expense 286.35 Oakite Products, Inc. Plant supplies 136.50 Otter Tail Power Company Line expense 11.73 Tippecanoe Press, Inc. Office supplies 60.23 Total Tool Supply Tools 15.38 Orvis Wahl Power operated equip. maint. 233.45 Warner Industrial Supply Plant supplies 6.04 Zee Medical Services Plant supplies 116.80 Thomas Lyke Meeting expense 20.16 The Great 800 Directory Office supplies 28.00 Citizens Bank & Trust Payroll deposit plan 5,055.53 First National Bank 1813.57 First State Federal Savings , i 2,562.34 State Treasurer PERA withheld & expense 3,879.55 State Treasurer FICA withheld & expense 3,904.96 Commissioner of Revenue State tax withheld 5,094.77 Citizens Bank & T --ust Co. Federal tax withheld 4,713.46 Putnam Fund Dist. Inc. Employee deferred comp withheld 50.00 ICMA Retirement Corp. Employee deferred comp withheld 1,000.00 UPA Purchased power 8,639.40 General Trading Company Plant supplies, mdse., equip. 370.29 maint., building maint. H & C Electric Supply Inventory, mdse. 1,268.62 Scott Ackerson Meter refund & interest 21.20 Kent Anderson 21.30 Janell Paul 21.20 Brian Roepke 21.30 Jerald Zaske 21.20 Continental Assurance Co. Life insurance 337.12 Carr Flowers Retirement party 23.50 Fireman's Fund Insurance Employee insurance withheld 98.08 Petty Cash Meter refunds & interest 123.20 MN Benefit Asso. Employee insurance withheld 10.00 Hutchinson Telephone Co. Telephone 1,406.94 Allen Office Products Office supplies 7.25 American Linen Supply Laundry 55.08 Amoco Oil Company Gas 20.31 Apollo Piping Supply Plant supplies 4.72 Associated Consultants Engineering fees 1,519.50 Brinkman Studio Frame repair, camera, film 116.95 Brunner Sales Building maint. 19.80 Central Eyewear Safety glasses 167.00 Central MN Communications Radio maint. 157.00 City of Hutchinson Water bill 170.16 Coast to Coast Plant supplies, building maint. 98.42 Culligan Water Cond. Plant supplies 11.25 Dostal & Oleson Oil Co. Plant supplies 102.50 Erickson Oil Company Gas, plant supplies 173.90 Fabricare Cleaners Laundry 125.50 Farm & Home Distributing Equipment maint., supplies 33.83 1 FEBRUARY - ELECTRIC (cont) Fitzloff Hardware Building maint. 43.47 Graybar Electric Co. Plant supplies 20.67 Home Bakery Cookies 175.50 Hutchinson Co -op Plant supplies 12.50 Hutchinson Drug Supplies 21.81 Hutchinson Leader Legal publication, advertising 361.44 Hutch Util - Emp. Fund Employee fund withheld 66.00 Hutchinson Utilities Engines 21,735.66 30,863.04 Plant & utility 6,256.29 center usage Labor 2,871.09 Hutch Wholesale Supply Plant supplies, truck & equip. 127.11 maint. IBEW Local 949 Union dues withheld 464.75 Ink Spots, Inc. Office supplies 38.00 Jahnke's Red Owl Coffee 113.34 Jerabek Machine Shop Plant supplies, equip. maint. 537.78 Junker Sanitation Service Refuse service 81.00 L & P Supply Company Equipment maint. 153.85 Lakes Gas Company Gas 110.09 Leef Bros., Inc. Laundry 85.98 Mankato Business Products Office supplies 56.48 MMUA Registration 98.00 MN Tile Supply Building maint. 34.99 G. F. Nemitz Sons Plant supplies 22.25 Newark Electronics Dispatch equipment expense 28.15 Nott Company Engine maint. #8 139.00 Paper Service Company Plant supplies 167.56 Plaza OK Hardware Building maint. 9.16 R. L. Polk & Company Office supplies 4.00 Power Process Equipment Water system maint. 460.47 Quade Electric Supplies 6.70 Rutz Plumbing & Heating Dist. expense 67.60 Harold K. Scholz Company Overhead line maint. 198.45 Sears, Roebuck & Co. Plant supplies 31.67 Sharstrom Plumbing Engine maint. #6 34.56 Sorenson Farm Supply Plant supplies 2.64 Standard Printing Co. Office supplies 284.95 Sterling Electric Co. Building maint. 193.89 Truck Utilities & Mfg. Co. Truck maint. 101.05 UPA Maint. station equipment 163.00 Velvet Coach, Inc. Meeting expense 22.22 Welders Supply Co. Plant supplies 14.00 Myron Johnson First aid class 128.00 Commissioner of Revenue Sales tax 22,414.63 UPA Purchased power 449,600.00 Medical Insurance 942.34 1 FEBRUARY PAYABLES - GAS Internal Revenue Service Federal tax withheld 1,044.26 State Treasurer PERA withheld & expense 956.48 Hutch Utilities Due to Municipal Electric Plant 2,840.28 payroll deposit plan ICMA Retirement Corp. Employee deferred comp withheld 300.00 Putnam Fund Dist. Employee deferred comp withheld 50.00 State Treasurer FICA withheld & expense 837.40 R G Read & Company, Inc. Registration - school 80.00 Colonial Life & Accident Accident insurance withheld 39.00 Continental Assurance Co. Life insurance 17.14 Electro Watchman, Inc. Annual charge 48.00 First National Bank Deposit to contribution acct. 25,000.00 First State Federal Deposit to C/D account 500.00 Hutch Utilities Employee utility bills withheld 415.00 Olsen Chain & Cable Co. Supplies 71.81 Apollo Piping Supply Inventory 74.15 Minvalco, Inc. Inventory 66.95 Thomas Lyke Meeting expense 13.44 Orvis Wahl Power operated equip. maint. 58.55 North Star Waterworks Power operated equip. maint. 113.89 W. V. Markin & Company Inventory 1,118.64 Carsonite International Supplies 358.44 Putnam Fund Dist., inc. Employee deferred comp withheld 50.00 ICM.A Retirement Corp. Employee deferred comp withheld 300.00 State Treasurer PERA withheld & expense 946.31 State Treasurer FICA withheld & expense 820.10 Commissioner of Revenue State tax withheld 1,185.61 Citizens Bank & Trust Co. Federal tax withheld 1,021.35 Hutch Utilities Due to Municipal Electric Plant 2,804.67 payroll deposit plan Continental Assurance Co. Life insurance 133.25 Circle Hutch Utility Purchased Power 132.60 General Trading Co. Supplies, power operated equip. 185.04 maint. A & B Electric Power operated equipment maint. 6.30 American Welding Supplies Supplies 54.95 Apollo Piping Supply Supplies 21.00 Central Eyewear Dist. Safety glasses 50.00 Coast to Coast Supplies 8.64 Connie's Custom Paint Power operated equip. maint. 81.00 Erickson Oil Products Gas 177.57 Farm & Home Distributing Power operated equip. maint. 16.81 Hutchinson Co -op Supplies 12.50 Hutch Util - Emp. Fund Employee fund withheld 16.00 Hutchinson Utilities Labor, gas, peak shaving usage 1,614.11 Hutchinson Wholesale Supplies, power operated equip. 13.66 maint. IBEW Local 949 Union dues withheld 117.25 Jerabek Machine Shop Supplies 32.68 Lakes Gas Company Gas 133.37 MMUA Registration 42.00 FEBRUARY - GAS (cont) G. F. Nemitz Sons North Star Gas Products Plaza OK Hardware Schmeling Oil Company Simonson Lumber Welders Supply Co. Hutchinson Utilities Circle Hutch Utility Board Medical Insurance Supplies 18.55 Inventory 1.861.60 Power operated equip. maint. 5.97 Gas 27.65 Supplies 5.28 Energy audit expense, supplies 131.52 Due to Municipal Electric Plant 11.592.85 February expenses Purchased gas 591,244.54 215.60 There being no further business, a motion was made by Commissioner Lyke, seconded by Commissioner Beatty to adjourn the meeting at 4:45 p.m. Motion was unanimously carried. ATTEST / E. Daggett, Pr "sident �iT homas'B. Lyke, Secretary